03/18/1980 - City Council Regular I'll . 1PJM�.'�n'+1lMTM1r .MAn.M M.y.w.N•ten.,,C!7 .. }W{T`
4
AGENDA
EAGAN CITY COUNCIL
REGULAR MEETING
EAGAN, MINNESOTA
CITY HALL
--- -MARCD-18-, 1980
6:30 P.M.
I. 6:30 - ROLL CALL AND PLEDGE OF ALLEGIANCE
II. 6:35 - ADOPT AGENDA AND APPROVAL OF MINUTES
III. 6:40 - DEPARTMENT HEAD BUSINESS
P• � A. Fire Department @ 4 C. Park Department
QB. Police Department o q D. Public Works Department
IV. 7:00 - CONSENT ITEMS [One (1) .Motion Approves All Items] -
VAI A. Award Bid - Cedar Cliff Utilities (Imp. 80-4)
!4 B. Receive Petition for Utilities & Streets - Duckwood Trail Plat
e� 14 C. Extension of Time for Final Plat of Meade Addition
P•14 D. Data Privacy Act - Declaration of Responsibility Authority
?.15'E. Appointment of Park Foreman as City Weed Inspector
p IS F., Change Order-#Z (Revised) Imp. Project #224 A (Ches
Mar 4th & 5th) Fredrickson Excavating, Inc. , $11,690.00
?.14G. Approve Change Order #3 Imp. Project #224 A (Ches Mar 4th &
5th) Fredrickson Excavating, Inc. , $11,300.00
p I(,H. Request for Final Payment - Imp. Project #224 A. (Ches Mar 4th
& 5th) Fredrickson Excavating, Inc. , $29,920.20
?.ILI. Approve Change Order #1 Imp. Project 216 (Mallard Park Addition)
Fredrickson Excavating, Inc. , $21,749.00
%-IJ. Receive Petition for St. Francis Woods 2nd Addition
21K. Final Payment for Project 193-111
P21L. Set Assessment Hearing for Imp. Project #79-5
21M. Receive Petition for Street Imp. , Project #305 (Wescott Road)
V. PUBLIC HEARINGS
22, A. J.K.R. Company I.R. Bonds $2,000,000 (Request for Continuance)
N4 B. F. J. Hasselman I.R. Bonds $750,000 (Relate to Item B - New
f• Business)
o•7.4C. Imp Project #264 - Utilities & Streets for Twin View Manor
VI. Y OLD BUSINESS
A. Tax Exempt Mortgage Program
Q /}0 B. Preliminary Plat for Coachman Land Co. (Request for Continuance)
t}1C. Appointment Dakota County Law Enforcement Association Board
Q 45 D. Dodd Road Petition Re: 4785-Dodd Road°Property
E. Ice Arena Proposal
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City Council Agenda
March 18, 1980
Page Two
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VII. NEW BUSINESS
e b� A. Vernon R. Colon for Preliminary Plat Approval of Bicentennial
5th Addition and Detailed Site Plan Approval of an Office Building
Located in the NEk of the NEk of Section 16 (located south of
Yankee Doodle Road and west of Pilot Knob Road) (Request for
Continuance)
6\ B. Frank J. Hasselman for Preliminary Plat Approval of Mardelann
Addition located on Part of Government Lots 2 and 3, Section 17
(located northwest of the Trunk Highway 13 and Blackhawk Road
Intersection)
oo C. Pilot 'Knob Estates, Inc. , for rezoning from A (Agricultural)
to R-1 (Residential Single District) and Preliminary Plat
Approval of Walden Heights, located in the E2 of the NEk of
Section 33 (located south of Cliff Road and west of Pilot Knob)
VIII. OTHER BUSINESS
C7 7 A, Home for Battered Women - Request to Change Conditional Use to
Include 18-20 Persons Including Staff
pp
'77B. Approve Plans & Specifications & Order Advertising for Bids
1 for Imp. 80-9
IX. VISITORS TO BE HEARD (For those persons who are not on the Agenda)
X. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MARCH 14, 1980
SUBJECT: AGENDA INFORMATION
After approval of the March 4, 1980,. regular City Council minutes
and special minutes for meetings held on February 28, March 5,
and March 11 , 1980, and the March 18, 1980 City Council Agenda,
the following items are considered for consideration:
DEPARTMENT HEAD BUSINESS
A. FIRE DEPARTMENT -- There are no items to be considered for
the Fire Department at this time.
B: POLICE 'DEPARTMENT - For informational purposes , . a memorandum
entitled "1979 Oldsmobile Diesel, Squad Car" as written by Chief
of Police DesLauriers is enclosed for your reference on pages
through 3 Chief of Police DesLauriers was notified
y Joe Graeve -tors of Valley that the 1979 Oldsmobile Diesel
Squad Car has what appears to be a cracked block in the engine.
Apparently Joe Graeve Motors feels the crack may be an original
factory defect . The letter, the pictures and a statement from
representatives of Joe Graeves Motors will be given to the region
five manager of General Motors asking that General Motors repair
the defect by installing a new block at their expense. It is recom
mended that the City take a further course of action through the
City Attorney' s office since the cost is approximately $2 ,400 if
the field representative feels the claim is not legitimate. There
is no action required on this matter.
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agar. J3011re Department
Martin DesLauriers ��yt_°r-� A 3830 Pilot Knob Road
Chief of Police Eagan, Minnesota 55122
Jay M. Berthe
Assistant Chief of Policee~ a� 12Mareh 1980
TO: Thomas L. Hedges , City Administrator
FROM: Chief of Police
SUBJECT: 1979 Oldsmobile Diesel Squad Car
Since purchasing this diesel on 31 December 1978 we have had a number of
problems concerning the motor in this car. We have had high consumption
of oil, low mileage per gallon of diesel fuel, and a strong odor of diesel
fuel inside the vehicle as well as soot. On numerous occasions we have
had it back to the dealer, Joe Graeves Motors in Apple Valley, because of
these problems . On March 6th we were forced to replace the heater core
and at that time it was discovered that the engine was 'leaking water and
-oil into the cooling system. We again returned it to Joe Graeves Motors
and on Match 7th, I was notified that the engine showed a great amount
of wear on the upper part and that there might be a cracked block in
the engine.
Officer Dale Brule went out to Joe Graeves to take a look at it and took
some .pictures . It appears that a metal piece - chip - is broken out of
the block on the top of one of the cylinders causing the head gasket to
leak oil and/or water (I am not sure which) .
Chuck Murphy is the field representative for General Motors and I
telephoned him and in the conversation he stated that GM' will not
assist the City in the repairing of this vehicle because it has 57 ,000
miles on it . He suggested that we just put a head gasket on it and con-
tinue to drive it. that way. It is our opinion that the block should. be
replaced and that the chip was a factory defect and GM should partake
in the repair of it
On March 11th I called Jim Russell who is the five region manager for
GM and I discussed the problem with him. He informed me he would personall3
look into it and have an answer for me by the end of the week.
The cost to replace this short block, which would include the main parts
of the engine, would be between $2100 and $2400 . Because of the expenses
we have already incurred in the brakes , suspension, transmission, it is
my opinion that it is necessary to replace this motor and I have so
instructed Joe Graeves to proceed with the job.
I also feel that if GM does not partake in the repair costs on this motor,
the City would be justified to proceed with a law suit or whatever
recourse the council might choose.
THE LONE OAK TREE — THE SYWOL OF STRENGTH & GROWTH IN OUR COMWAITY
i
Thomas L. Hedges
Page Two-
"1979 Diesel Oldsmobile" 12 March 1980
For your information, Chuck Murphy's telephone number is 830-4242 .
His immediate supervisor is James Russell, 4640 W. 77th Street ,
Bloomington, 55435 , tel. : 830-4232. e
I am also enclosing the three photographs taken by Officer Brule:
#1 The chip out of the cylinder wall
#2 The 'gasket
#3 - The head of the engine.
Martin DesLauriers
MD/vk
Encl. (3)
Agenda Information Memo
March 14, 1980
Page Two
C. PARK DEPARTMENT -- The Advisory Park Committee considered a
policy regarding tournament regulations for the Northvieu- Field
Complex at their last regular meeting held on March 6, 1986. En-
closed on pages 5 through �_is a memorandum specifically
addressing field use, regulations , and classification of users
for the Northview Field Complex in regard to weekend tournaments.
The Advisory Park Committee took action approving the policy as
prepared by Parks and Recreation Programmer. Peterson.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
policies as recommended by the Advisory Park Committee.
•
MEMO TO: CITY ADMINISTRATOR, TOM HEDGES
FROM: RECREATION PROGRAMMER, PETERSON
DATE: FEBRUARY 28, 1980
- RE; TOURNAMENT REGULATIONS FOR NORTHVIEW FIELD COMPLEX, BACKGROUND INFORMATION
One year ago preliminary work on fees, regulations and classification
- of users -for the Northview Field Complex in regard to week end tournaments
was initiated.
The proposals were briefly discussed by the Park. Committee and tabled
for further study. The delays in construction and acceptance of the con-
tractors work removed the urgency of a decision on the proposal.
As of this date, however, plans are being prepared for the use of the
Northview fields by adult softball leagues for the 1980 summer season. We
can not fore see a high demand for weekend tournaments, however we must be
prepared for inquiries with the adoption of our regulations, classifications
and fee scale. .
As directed by Barb Schmidt, I have studied the state regulations on
availability to users regarding facilities built in part with Lawcon funds.
The regulations are:
1. Preference in reservation is prohibited.
2. Reasonable differences in fees may be maintained on the basis of
residence.
3. Differences in fees may include no charge for residents and a
charge to non residents.
4. Fees charged to non residents can not exceed twice that charged
to residents.
S. Where no fee is charged to residents, the fee charged non residents
can not exceed the fees charged residents at comparable state or
local public facilities that have a fee system.
The only neighboring municipality that has a facility with Lawcon monies
involved is Bloomington. When they built that field complex they added it to
the tournament policies already in effect for all of their other fields. It
is interesting to note that an organization out side of Bloomington must
petition the city council for permission to use the facilities.
Other communities contacted were:
Apple Valley: No Lawcon funds in a field complex.
Burnsville: No state funds in a field complex.
Lakeville: No Lawcon money in afield complex.
So St. Paul: No state funding in a field complex.
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Attached please find copies of the city of Bloomington policy and the
regulations proposed for the Northview Field Complex.
As you will note:
1. We have not stated that all tournaments must be sanctioned. Until
the Park Department has the man power to do all of the registration
of teams and players and serve as the sanctioning agent we can not
demand what we can not deliver.
2. We have not mentioned maintenance during a tournament. The Park
Department budget for FY 1980 does not provide for overtime of
this nature.
3. We have not included the youth leagues under classification of users.
a. We do not realistically anticipate a tournament request from
them as they use a play off system.
b. The youth leagues do a tremendous service to the city and
perhaps the Park Department budget should absorb the extra
satellite service for them.
c. Damage could occur, of course . .
4. The proposed regulations do not in any way deter the Eagan indi-
vidual who sets up a tournament and can make a profit of $500.00
or more for himself. We can, however, classify that type of tournament
as class two because of the presence of non resident teams. In
that sense the user is the teams and not the individual organizing
the tournament.
The recreation sub committee from the Advisory Park Committee has had imput
into these regulations.
As a result of a meeting on 2/27/80 with Sharon Radl and Carolyn Thurston a
statement on fees for maintenance by the park department crew during the
tournament is included.
Rather than deal with specific dollar amounts which change annually I have
chosen to generalize. The actual figures for 1980 are: Pay and fringe
benefits for one man plus rental of tractor--$20.00 per hour, mandatory 22
hour payment for call out.
A legal opinion from the city attorney prior to presentation of the Tournament
Use Policy to the City Council to verify compliance with state regulations
would be adviseable.
CITY OF BLOOMINGTON
DEPARTMENT OF COMMUNITY SERVICES
PARK AND RECREATION DIVISION
SOFTBALL TOURNAMENT POLICY
1. Permits for facilities will only be issued to Bloomington organizations and/or
teams participating in Bloomington recreational programs, which include among
their membership, residents of the City of Bloomington. (Organizations outside
Bloomington may petition the City. Council for permission to use facitities.)
2. Deadline for all tournament reservations for the summer is May 1.
3. A) A deposit of $50 is required to reserve your weekend.. It will be refunded
on completion of, the tournament provided the park is picked up of litter
generated by the tournament. It will not be refunded if we are required to
-- clean up the park.
B) A basic charge of $5/team will be due three (3) days before your tournament
starts.
4. The charges above include:
A) Shelter building with attendant
B) Use of base liner and material , bases and other supplies
C) Lights (if necessary)
5. All tournaments must be sanctioned by the Minnesota Recreation and Park Association,
be prepared to show your card or receipt.
6. In the event of a rain-out, a complete refund will be made. The Park and
Recreation Division shall determine if a refund (and amount) will be made on
all other cancellations or partially completed tournaments.
7. If maintenance of fields by City crews is desired, payment shall be made for
actual pay and actual fringe benefits and 50% for supervision and for equipment
at actual rental rates. (Please contact Peter Wilczek at 881-5811, Ext. 284).
8. No vehicles or machines shall be permitted on park lands without written.consent.
9. Application for beer and food licenses if necessary, is through the City License
and Inspection Department.
Revised 1/4/80
jae
LOCATION: NCRTHVIEW ATHLETIC COMPLEX
SUBJECT: TOURNAMENT USE POLICIES
CLASSIFICATION OF USERS
Class one: Eagan Adult Leagues
Class two: Tournaments that include non resident teams
FEES:
Class one: $25.00 per weekend for trash pick up and extra service to toilet
facilities.
$100.00 damage deposit, refunded if no damage occurs.
Class two: $25.00 per weekend for trash pick up and extra service to toilet
facilities.
$100.00 damage deposit, refunded if no damage occurs.
$5.00/ team basic charge.
Maintenance: If maintenance of fields by city crews during the tournament is
desired, payment shall be made by tournament sponsor for actual
pay and actual fringe benefits and for equipment at actual rental
rates.
License to sell beer: Apply for at the Eagan City Hall at least 2 weeks prior
to the event; pay all fees in accordance with city ordinance 43.
TOURNAMENT REQUESTS
Applications for weekend tournaments will be accepted beginning May 1.
1. Reservations will be made on a first come first serve basis.
2. All fees must be paid by the Wednesday prior to the
tournament.
3. In the event of a rain out a complete refund will be made.
The Park Department will determine the amount of refund, if
any, on partially completed tournaments.
REGULATIONS
1. No game may start before 8:00 A.M. - park must be clear by
11:00 P.M.
2. Tournament sponsor will enforce NO PARKING in grass areas.
3. Except for initial dragging, tournament sponsor will provide
field maintenance during the tournament unless request for
and payment for city maintenance has been made.
4. Trash must be bagged and/or in barrels in one central
location.
February 28, 1980
Agenda Information Memo
March 14, 1980
Page Three
D. PUBLIC WORKS DEPARTMENT -- ' Item 1: At the January 15, 1980,
City Council meeting, the City o�unc 1 approved the installation
of a passenger waiting shelter at the location of the Valley View
Apartment on Rahn Road Road. This information was then forwarded
to the Metropolitan Transit Commission. The ° City has received
a response from the MTC indicating that our first priority request
is at the Valley View Apartments location; but they will only be
willing to install a passenger shelter at the intersection of Wild-
wood Lane and Rahn Road. This is due to the fact that this has
the highest load count of any site in the City' of. Eagan. Although
the City' s rationale in selecting the Valley View site was explained
to the MTC, they indicated that the priority for installations
was based only on load count Therefore, if we were to pursue
the Valley View site, it might not meet the criteria necessary
for an installation during_ 1980. The proposed site plan of this
shelter location is enclosed on page 10 for your review.
ACTION TO BE CONSIDERED ON THE MATTER: To approve the location
at Wildwood Lane and Rahn Road or restate the preference for the
Valley View Apartment site.
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Agenda In-formation Memo
March 14, 1980
Page Four
Item 2: A bid opening was held at 3:00 p.m. on March 13, 1980
to consider bids for a street sweeper. The following is a list
of bidders and bids:
BIDDERS BID
1 . Hayden Murphy Equipment Company NO BID
2 . Itasha Equipment Company NO BID
3 MacQueen Equipment Inc. $51 ,268.00
$48 ,750.00 (Alternate)
The City received two ( 2 ) bids , both from MacQueen Equipment Inc .
The specifications called for a six week delivery which means the
street sweeper would be delivered on approximately May 1 , 1980.
The base bid, or the $51 ,268.00 bid, has a delivery of fourteen
weeks which means the street sweeper would not arrive until July
1 , 1980. The alternate . bid is for a demonstrator. This sweeper
is currently being assembled at the factory and would be available
to MacQueen Equipment Inc. , who must then perform six (6 ) demonstra-
tions , and then it becomes classified as a demonstrator and then
would be sold to the City of Eagan in the amount of $48,460.00.
The warranty is the same on the demonstrator and delivery would
be May 2 , 1980. The City would expect only 100 to 300 miles on
the unit . The street sweeper was approved as a Capital Outlay
purchase for 1980 at an estimated amount of $44,000. This is shown
on pave 42 of the 1980 budget. This item is somewhat different
than other budgeted items due to the fact that an equipment cer-
tificate will be sold to finance all the Capital Outlay items listed
on page 42 of the budget. Public Works Director Colbert will ex-
plain in detail why the other two bidders ' did not submit a bid
and answer any questions relating to the type of street sweeper
the City is considering for purchase at the meeting on Tuesday.
ACTION TO BE CONSIDERED ON THE MATTER: To either approve or reject
the low bid or alternate bid submitted by MacQueen Equipment Inc .
for a new street sweeper in the amounts of $51 ,268.00 or $48,760.00
for the alternate.
II
Agenda Information Memo
March 14, 1980
Page Five
CONSENT ITEMS
There are twelve ( 1.2 ) items referred to on the Aenda as Consent
Items A through I that require one ( 1 ) motion by the City Council .
if there is an item that a member of the City Council would like
to discuss in further detail , the item should be removed from the
- Consent -list and placed under Other Business unless the _discussion
required is brief. This allows the City Council to move into the
Public Hearings which are also scheduled for 7 :00 p.m.
AWARD BID - IMP. 80-4
A. Award Bid for Cedar Cliff Utilities - (Imp. 80-4) -- At 3:00
p.m. on Thursday, March 6, 1980, the Public Works Department of-
ficially opened the bids for Imp. 80-4, Cedar Cliff Utilities .
Twenty-seven (27 ) bids were submitted with the low bid being pre-
sented by Walhunt Construction Company in the amount of $139 ,554.40•
The bid was well below the Engineer's estimate of $152 ,000. En-
closed on page 13_ is a copy of the bid 'tabulation sheet for
your reference .
ACTION TO BE CONSIDERED ON THE MATTER: To award the low bid for
Imp. 80-4, Walhunt Construction Company, in the amount of
$139 ,554.40.
OUR FILE NO. 49172
CEDAR CLIFF
SANITARY SEWER, WATERMAIN
CITY IMPROVEMENT NO. 80-4
PROJECT NO. 295
FOR
EAGAN, MINNESOTA
BID TIME: 3:00 P.M., .C.S.T.
BID DATE: Thursday, March 6, 1980
CONTRACTORS TOTAL BASE BID
1. Walhunt Construction Co. $ 139,554.40
_ 2. Richard Knutson, Inc. 141,440.00
3. Kenko, Inc. 145,596.00
4. C.W. Houle, Inc. 147.704.00
5. American Contracting Corp. 147,810.84
6. De Luxe Construction Co. 149,071.70
7. Encon Utilities, Inc. 152,544.00
8. D-G-B, Inc. 157,349.00
9. Barbarossa & Sons 157,570.00
10. Fredrickson Excavating Co. 157,664.50
11. A.C.G. Mechanical, Inca 158,579.76
12. C. Wayne Erickson 159,411.40
13. Nodland Associates, Inc. 159,857.00
14. Erwin Montgomery Construction 161,588.00
15. Q.R.S. Construction Co. 164,999.00
16. Parrott Construction Co. 166,113.00
17. Orfei & Sons, Inc. 166,342.36.
18. Arcon Construction Co. 167,845.50
19. D.H. Blattner & Sons 168,301.50
20. A.R.I. Contracting 170,385.00
21. W.W. Dawson, Inc. 170,668.00
22. Randall Contracting, Inc. 172,069.50
23. Progressive Contractors, Inc. 172,823.50
24. Ideal Enterprises, Inc. 184,345.00
25. W & G Rehbein Bros., Inc. 205,951.00
26. Austin P. Keller Construction Co. `211,750.00
27. 0 & P Contracting Inc. 223,321.62
28. Gartze Construction Co., Inc. No Bid
ENGINEER'S ESTIMATE-------------------- $152,000
Agenda Information Memo
March 14, 1980
Page Six
PETITION DUCKWOOD TRAIL PLAT
B. Receive Petition for Utilities & Streets ..for Duckwood Trail
Plat -- The City has received a written request from Bar-Ett Con-
struction Company for the preparation of a feasibility report for
the installation of streets and utilities in the Duckwood Trails
plat This plat is located in the northwest corner of Duckwood
Drive and Lexington Avenue and will encompass the proposed apartment
complex. The .developer will be responsible for the cost of the
feasibility report , if it is 'not ordered for improvement by the
City Council .
ACTION TO BE CONSIDERED ON THE MATTER: To receive the petition
and order preparation of the feasibility report for the installation
of streets and utilities in the Duckwood Trail Plat, referred to
as Project #308.
EXTENSION OF TIME - MEADE ADDITION
C. Extension of Time for Final Plat of Meade Addition -- A request
was received from Mr. and Mrs .' William Meade who reside at 4700
Cedar South for an extension of time for one year on the prelimi-
nary platting of, Meade Addition. The letter did not indicate rea-
sons for the continuance, and since -Mr. Meade has not contacted
the City Administrator as of the time this memorandum was prepared,
stating the reasons for continuance, it is recommended that :
ACTION TO BE CONSIDERED ON THE MATTER: To continue the request
for an extension of time for the final plat of Meade Addition until
the April 1 , 1980, City Council meeting.
DATA PRIVACY ACT
D. Data Privacy Act for Declaration of Responsibility Authority
-- It is now a requirement that every municipality in the State
Of Minnesota appoint an employee of its organization to be the
responsible authority for the Data Privacy Act. Legislation esta-
blishing this reo_uirement is the Government Data Practices Act
passed by the Sta*_e Legislature. It is recommended that the City
Clerk be appointed as the responsible authority due to the fact
that position is responsible as the custodian of all official City
records according to the statuatory City requirement. The City
Clerk would be responsible for implementing --security policies and
procedures of the City to safeguard City funds and data and the
personal property of City employees, certain data for law enforce=
ment activities , proprietory information which could include
Agenda Information Memo
March 14, 1930
Page Seven
computer programs and other related information, sealed absentee
ballots , sealed bids , personnel examination forms , salary and- bene-
fit surveyed data, labor relations data, and detailed financial
statements that are submitted by developers in connection with
economic development activity. The City Administrator has access
to all information as well as the City Clerk and; would be the re-
sponsible authority in the absence of the City Clerk.
ACTION TO BE 'CONSIDERED ON THE MATTER: To appoint the City Clerk
as the responsible City authority to enforce the Minnesota govern-
ment data practices act.
APPOINTMENT OF CITY WEED INSPECTOR
E. Appointment of Park Foreman as City Weed Inspector -- Minnesota
statutes , under provisions of the Statuatory City Laws state that
the Mayor of each community by the nature of his or her position
is the City Weed Inspector. Since this legislation was approved '
in 1973, the Minnesota Department of Agricultural has made it a
requirement that all acting weed inspectors be certified. * Mr.
Jim McGuffee, the City' s Park Foreman, has taken a two day training
course in Rochester and is eligible to become a certified weed
inspector.
ACTION TO BE CONSIDERED ON THE MATTER: To appoint James McGuffee,
Park Foreman, to act as the Assistant Weed Inspector for the City
of Eagan beginning April 1 , 1980.
CHANGE ORDER #2 - IMP. #224 A
F. Change Order #2 (Revised) Imp. Project #224 A (Ches Mar 4th
& 5th) Fredrickson Excavating, Inc. , $11,690.00 -- During the summer
of 1979 , the City became involved in a drainage problem being ex-
perienced by the Jarvi' s and O'Cell ' s in the Ches Mar Additions .
As a result of this , staff recommended, and the City Council ap-
proved, the installation of additional catch basins at the intersec-
tion of Dunberry Lane and Ches Mar Drive. I This additional storm
sewer work was originally approved in August of 1979 in the amount
of $9,500. Due to difficulty encourtered with the existing sewer
service to the adiacent residence and the extension of the storm
sewer Line to �reven*_ erosion and eliminate adverse impact to ex-
isting large oak trees , it was necessary to install additional
quantities. Therefore, this revised change order is being requested -
to be approved by the Council .
ACTION TO BE CONSIDERED ON THE MATTER: To approve Change Order
#2 as revised to provide for payment in the amount of $11 ,tig0 to
Fredrickson Excavating Inc:
_15
Agenda Information Memo
March 14, 1980
Page Eight -
- -- - -- _ - --CHANGE ORDER #3 = IMP. #224 A
G. Change Order #3 for Improvement #224 A (Ches Mar 4th & 5th)
- This change order provides for the looping of water main to
Dunberry Circle from Oak Leaf Circle , extension of the trunk water
main from Cliff Road to the booster section on the interconnection
of the trunk water main facilities on Cliff Road and Oak Chase
Road. These items were not in in the original contract and
were deemed to be necessary during the construction of this project.
The three parts total $11 ,300 additional cost of -which $5,710 is
the responsibilty of the trunk utility fund. The remaining $5 ,590
has been assessed against the Chen Mar 4th and 5th Addition during
the final assessment hearing that was held in the Spring of 1979 .
ACTION TO BE CONSIDERED ON THE MATTER: To approve change order
#35 Imp. #224 A, in the amount of $11 ,300-to Fredrickson Excavating
Inc.
FINAL PAYMENT - ,IMP. PROJECT #224 A
H Request. for Final Payment for Imp. Project #224 A (Ches Mar
4th and 5th) Fredrickson Excavating Inc - All inspections have
been performed by the Consulting Engineer and verified by the Public
Works Department. This project is now ready for acceptance and
perpetual maintenance by the City. This project incurred a cost
overrun of 1 .7% from the contract amount, taking into consideration
the previously mentioned change orders. This overrun was included
in the final assessment hearing that was held during the Spring
of 1979.
ACTION TO BE CONSIDERED ON THE MATTER: To accept the project for
perpetual maintenance and authorize final payment for Imp. #224-
A to Fredrickson Company in the amount of $29 ,920.20:
CHANGE ORDER PROJECT #216
I. Approve Change Order #1 for Imp. Project #216 (Mallard Park
Addition) Fredrickson Excavating Inc. , $21,749.00 -- During the
construction of utilities for Mallard Park Addition, referred to
as Imp. #216, certain addtional work was determined to be necessary.
This additional work provided for the installation of an. additional
hydrant , the installation of an additional: gate valve, excavation
of a strom sewer pond to provide 'drainage for the storm sewer
system, reconstruction of existing manholes in Woodgate Lane due
to a revised regrading of the streets in the 2nd and 3rd Additions
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A;enda Information Memo,
March 14, 1980
Page Nine
excessive delay in completion and the regrading of .Johnny Cake
Ridge Road; due to changes that have occured since its original --—
completion in 1972 . The total amount of this change order request
is $21 , 749. This work will all be charged to Mallard Park Addi-
tion' s utility project with no financial responsibility on the
trunk fund.
ACTION TO BE CONSIDERED ON THE MATTER: To approve change order
#1 , Imp. #216 (Mallard Park Addition) to Fredrickson Excavating
Inc. in the amount of $21 ,749
PETITION ST. FRANCIS WOOD 2ND ADDITION
J. Receive Petition for St. Francis Wood 2nd Addition -- The City
has received a written request from Mr. Richard Giefer `of Lexington
Development Company, requesting the preparation of a feasibility
report for the extension of sanitary sewer and water main to service
St. Francis Wood 2nd Addition located in the W4 of Duckwood Drive
and Lexington Avenue. Because this would involve extension of
trunk water main and sanitary sewer facilities , he has obtained
a similar request from St. Paul Companies and Dunn & Curry Real
Estate Management Company for the preparation of this report .
Mr. Giefer is guaranteeing the cost of this report should the pro-
ject not be approved by the City Council . The area is under the
control of the petitioners which are indicated on the attached
map, found on pages 18 through ap
ACTION TO BE CONSIDERED ON THE MATTER: To -receive petition and
order preparation of feasibility report for Project #307 .
• 0
PETITION FOR LOCAL IMPROVEMENT
Eagan, Minnesota /�7, 19 �?O
To the City Council of Eagan, Minnesota:
We the undersigned, hereby petition for the preparation of a
Feasibility Report to investigate the feasibility of extending
sanitary sewer and/or watermain to service the affected properties.
We understand that this report will provide approximate cost* estimates
and that a formal public hearing will be held at which time we may
review the results of the report and indicate our acceptance or
rejection.
�ignature of Owiaer Address of Property
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Agenda information Memo
March 14, -1980
Page .Ten
FINAL--PAYMENT - DEEP WELL NO. 5
K. Final Payment for Project 193-111 -- ,All work has been completed
regarding the construction of Deep Well Pump No. 5. The project
has been inspected by the Consulting Engineer and accepted by the
Public Works Department. Therefore, the project is in order for
consideration to accept the project and make final- payment .
ACTION TO BE CONSIDERED ON THE MATTER: To accept Project #193
-111 for perpetual maintenance and authorize final payment in
the amount of $1 ,499.50 to Keys Well Drilling Company.
ASSESSMENT HEARING - PROJECT #79-5
L. Set Assessment Hearing for Imp. Project #79-5 -- All sanitary
sewer, storm sewer and water mains associated with Imp. #79-5
(Vienna Woods , Buffer Hills and Denmark Ave. Utilities ) have been
completed and final cost has been tabulated. It would be timely
to hold the final assessment hearing on these projects during-
spring of 1980. This improvement' was initiated by way of petition
by the developers involved and will be assessed back to the peti-
tioners .
ACTION TO BE CONSIDERED ON THE MATTER: To order the final assess-
ment hearing for Imp #79-5 to be held on May 6 , 1980.
PETITION FOR STREET IMPROVEMENT PROJECT #305
M. Receive Petition for Street Improvement, Project #305 (Wescott
Road) -- Wescott Road, from Pilot Knob Road to Denmark Avenue ,
is presently nearing completion under Project #225. Wescott Road
is proposed to be extended to Lexington Avenue as a part of the
Comprehensive Major Street Plan. The City Council , in its nego-
tiations with the Dakota County Board of Commissioners for the
location of the new library facility on the 40 acre tract of land,
assured the County that Wescott Road would be extended to Lexington
Avenue from Denmark Avenue. Since the second phase of the improve-
ment will be needed by the end of 1981 , it is. recommended that
the City Council authorize the preparation of a feasibility report
for Project #305 to begin planning and construction of that segment
of roadway in the community.
ACTION TO BE CONSIDERED ON THE MATTER: To initiate a petition
and order a feasibility report for ' street improvement project #305
(Wescott Road) .
Agenda Information Memo
March 14,, 1980
Page Eleven
PUBLIC HEARINGS
IDR BONDS - J .K.R. COMPANY
A. J.K.R. Company. I .R. Bonds $2,000,000 (Request for Continuance)-,
- A letter was received on March 10, 1980, from Mr. Ken Appelbaum
representing Marell Realtors asking for a continuance of the tax
exempt mortgage application for the Pilot Knob Office Building
project until the May 6, 1980, City Council meeting. A copy of
that letter is enclosed on page for your reference.
ACTION TO BE CONSIDERED ON THE MATTER: To continue the IR Bond
application for T.K.R. Company until the May 6, 1980, City Council
meeting.
(612) 8847225
MARE11
REALTORS 113.
REALTOR
10800 LYNDALE AVENUE SOUTH • SUITE 191 • MINNEAPOLIS, MINNESOTA 55420
MEMBER "MLS" REAL ESTATE . . MORTGAGE INSURANCE
March 10, 1980
Mr. Thomas Hedges
City Administrator
City of Eagan
3795 Pilot Knob Road
Eagan, Minnesota 55122
RE: Tax Exempt Mortgage' Application/
Pilot Knob Office Building
Dear Mr. Hedges:
We are requesting a postponement of the meeting in front of
the council for March 18th. Please put us on the agenda for
the meeting of the 6th of May, at which time we will have ad-
equately prepared all the marketing and financing information
that the council requested.
Please either call or let me know by letter if this change
of meeting date meets your approval.
Sincerely oigs,
Kenneth Appelb u
KA/j ww
�3 _
Agenda Information Memo
-
March 14, 1980
Page Twelve
IR BONDS - FRANK HASSELMAN
B. - F. J. Hasselman I.R. Bond $750,000 (Relate to Item B New
Business) - Because of the way that the Agenda is structured,
the preliminary plat approval of Mardelann Addition appears under
New Business. However, normal procedure for consideration of In-
dustrial Revenue Bond applications is to make sure all. variances ,
platting and other procedures have been approved by the. Planning
Commission and City Council . Therefore, it is suggested that the
City Council handle Item B under New Business at the same time
the public hearing is held for Industrial Revenue Bonds for Franc
Hasselman. It is advised that action be taken on the preliminary
plat and then considera::ion be given to the Industrial Revenue
�'
Bond application. Please refer to pages { , J through 6 7 for
item B under New Business while you are reviewing this item.The
Finance Committee met in a scheduled meeting held on Thursday,
March 13, 1980; and it is their recommendation, pending approvals
of the preliminary plat, that the I .R. Bonds for Frank Hasselman
in the amount of $750,000 for his project be approved. A copy
of the application, personal statement and other financial sheets
are enclosed but not given a page number for your review in the
packet.
IMP. PROJECT # 264 - TWIN VIEW MANOR
C. Imp. Project #264 for Utilities and Streets for Twin View Manor
-- During the early part of 1979, a request from the owner in the
Twin View Manor area was received regarding the installation of --
streets and utilities in that addition. The feasibility report
was presented to the City Council at the meeting on February 19,
1980- with the public hearing being scheduled for March 18, 1980.
On February 20, a public informational meeting was held with appro-
ximately 20 residents of the area, explaining the proposed project.
Since that time, the City has received petitions, pro and con,
regarding the street_ improvement and utilitiey improvement . A
copy, of these petitions with a reference map is attached for the
Council ' s information on pages - 1< Also enclosed
on pages through is a copy of t.�e feasibility report
as 'prepared Sy the Consults—'ng Enineer.
ACTION -TO BE CONSIDERED ON THE MATTER: To close the public hearing
and either approve or deny Project #264 for the Street and Utility
improvement as described for the Twin View Manor Addition.
i
We, the undersigned, petition to reject the proposition for the
street imDnovements portion of Improvement Project Number 264,
Turin View !.anor.
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in View .anor.
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'We, the undersigned, petition for the proposition for the
-- sewer and water portion of Improvement Project Number 264,
,vin View ?.anor.
Name Address
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I've, the undersighed, petition to reject the proposition for the
sewer and ;eater portion of Improvement -Project Number 264;
1win View Manor.
Name Address
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'/���e' /�� "OcO r ow KGlenn eith A. Cook,P.E.
`/ ll�/ 7l�/ Pow- Keith A.Gordon.P.E.
Otto G.Bonestroo,P.E. Thomas E.Noyes,P.E.
/) P p Robert W.Rosene,P.E. Richard W.Foster,P.E.
v v Joseph C. d nderlik,P.E. Robert G.Schunicht,P.E.
335 '14.4'14.4 36 Bradford A.Lemberg,P.E. Marvin L.Sorvala,P.E.
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19Aiat Robert D.Frigaard,P.E. Donald C.Burgardt,P.E.
St. Pawl, Af".. 4 55113 Richard E. Turner,P.E. Jerry A.Bourdon
James C.Olson,P.E. Mark A.Hanson
n am& 611-6364600 Steven M.4uineey
Kevin K. Wolka,P.E.
Charles A.Erickson
Preliminary Report on Leo M. Pawelsky
Sewer, Water, Storm Sewer and Streets Harlan M.Orson
David E.Olson
Twinview Manor
Improvement Project 264
Eagan, Minnesota
February 18, 1980
SCOPE: This project covers the construction of sanitary sewer laterals, water
trunks and laterals, storm sewer laterals and streets serving Twinview Manor
in Eagan, Minnesota.
FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance
with the Master Plans for Sanitary Sewer, Water and Storm Sewer and the major
street plan for the City of Eagan. For bidding purposes it can best be car-
ried out in two projects; one for utilities and the other for street improve-
ments.
DISCUSSION: Twinview Manor consists of 41 single family residential lots lo-
cated at the southwest quadrant of Pilot Knob Road and Cliff Road. Also in-
cluded within the scope of this report are unplatted parcels of land located
on Pilot Knob Road, between blocks one and two of Twinview Manor. Residents
within the area have been experiencing difficulties with their wells and pri-
vate sewer systems and have petitioned the City of Eagan for this study.
Lots 17 and 18 of Block 4 and Lots 7 through 12 of Block 5 will not be un-
der consideration for sewer and water service under this report because they
are largely undeveloped and because they could be served much more economical-
ly by laterals extending through a future development to the west of Twinview
Manor which is currently under consideration by the owners of this property
and the City Planning Department. Lots 1 through 3 of Block one were served
as a part of Improvement Project 234 and are not a part of this project.
Page 1 .
11C 3�
Sanitary sewer service for the area would be provided through a lateral
draining to the sewer trunk in place on the south side of Cliff Road. This
lateral would extend southeasterly from the northwest corner of Twinview Manor
to Eriks Boulevard and run southerly in this street to the south edge of the
plat.
The portion of the sewer lateral located outside the platted right-of-way
of Erik's Boulevard will follow an alignment which would best serve a possible
replat of Lots 1 through 6 and lots 10 through 16 of Block four of Twinview
Manor as submitted by the owner of this property. Water main serving the area
will also follow this alignment as is shown on the maps at the back of this
report.
The Master Plan for Water for the City of Eagan indicates that a 16" diam-
eter water trunk be constructed in the right-of-way of Pilot Knob Road south
of Cliff Road. It is proposed that this water trunk be located on the align-
ment described above for the sanitary sewer and that the trunk water main be
used for lateral service to the area covered by this report.
A storm sewer lateral draining the area under consideration in this report
would be constructed in an unnamed street right-of-way from Erik's Boulevard
to a discharge point in the west ditch of Pilot Knob Road. At the time that
Pilot Knob Road is upgraded, a storm sewer lateral will be constructed which
will carry this water to Thmas Lake Road.
It is proposed to construct only those portions of Erik's Boulevard and
Dolores Lane which will be served by sanitary sewer at this time. These
streets would be constructed as normal residential streets with a 32' wide
bituminous driving surface, concrete curb and gutter and 5 ton driving sur-
faces.
Page 2.
Easements will be required for the construction of sanitary sewers and
water mains from Cliff Road to Erik's Boulevard. These easements should be
located to conform to a possible replat of the area.
AREA TO BE INCLUDED:
E 1/2, NE 1/4, Section 33, T27N, R23W, Eagan, Mn.
COST ESTIMATES: The following cost estimates include construction costs plus
18% for engineering, legal, administrative and other costs appurtenant to the
project:
ITEM COST COST PER LOT
Sanitary Sewer Laterals $ 48,000 $1,500 (32 lots)
Water Laterals 389400 1,200 (32 lots)
Water Trunks 31,700 ---
Service Stubs 12,000 600 (20 lots)
Storm Sewer Laterals 16,000 800 (20 lots)
Storm Sewer Trunks 11,200 560 (20 lots)
Street Improvements 78,000 3,900 (20 lots)
TOTAL PROJECT COST. .. .. $235,300 $8,560
ASSESSMENTS: Assessments are proposed to be levied against benefited property
shown on the maps in this report as determined by the final improvement costs
and in accordance with base rates in effect at the time of the public hear-
ing. Estimated costs are as follows:
Sanitary Sewer Laterals . . . . . . . . . . . . . . . . . . . . . . . . . . .$1,500/lot
Water Laterals . . . . . . . . . . .$1,200/lot
Service Stubs . . . .. .. . . . . . . . . . . . . . .. . .. . . . . . . . . . . . .$ 600/lot
Street Improvements . . . .. . . . . . . . . . .. . . . . . . . . . . . . . . .$3,900/lot
Trunk Sanitary Sewer . . . . . . . . . . .. . . . . .. . . . . . . . . . .. .$ 700/Acre
$ 335/Platted lot
Page 3.
33
i
Trunk Water Main .. . .. . . . . . . . .. . . . .. . . . . . . . . .. . . . .$ 700/Acre
$ 335/Platted lot
Trunk Storm Sewer Single Family . . . . . .$.034/sq.ft.
$560/platted lot
Multi-family : . . . . . .$0425/sq.ft.
Comm.-Ind. . . . . . . . . .$.051/sq.ft.
REVENUE SOURCES: Revenue sources to cover the cost of this project are listed
as follows:
SANITARY SEWER CONSTRUCTION COST ASSESSMENTS BALANCE
Laterals $ 48,000 $ 48,000 --
WATER MAIN
Laterals $ 36,000 $ 36,000 --
Trunks 31,700 21 ,800 -$91900
SERVICE STUBS
Laterals $ 12,000 $ 12,000 --
STORM SEWER
Laterals $ 16 ,000 $ 16 ,000 --
Trunks --- 11,200 +11,200
STREET IMPROVEMENTS
Laterals $ 78,000 $ 78,000 --
TOTAL PROJECT BALANCE . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .+$1 ,300
PROJECT SCHEDULE
Present Feasibility Report . . . . . . . . . . . . . . . . . . . . .. . . . .Tuesday, February 19
Mail Notices of Hearing to Newspaper . . .. . . . . . . . . . . ..Friday, February 22
Publication of Notice in Newspaper .. . . . . . . . . .. . . . . . .Wednesday, February 27
Mail Notice of Hearing to Public . . .. . . . . . . . . . . . . . .. .Thursday, February 28
Public Hearing . . .. .. . . .. .. . . . . . . . . . . . . . . . . . . . . . . ... .Tuesday, March 18
Page 4.
3q
0
Approve Plans and Specifications .. . . . . . . . . . . . .. . .. . .Tuesday, May 6
Advertise for Bids - First Publication . . . . . . . . .. . . . .Wednesday, May 8
Open :Bids .. . . . . . . . .. . . . . . .. .. . . . . . . . . . . . . . . . . . . . . . . .Thursday, May 29
Award Contract . . . .. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . .. . .Tuesday, June 3
Construction completion . . . . . . . . . .. . . . . .. . . . . .. . . . . . .November, 1980
Final Assessment Hearing . . . . . . . . . . . . . . . . . . . . . . . . . .February, 1981
First Payment Due with Real Estate Taxes . . . . . . . . . . . .May, 1981
I hereby certify that this report was
prepared by me or under my direct super-
vision and that I am a duly Registered
Professinal Engineer under the laws of the
State of Minnesota.
A, Z? -neQ
Keith A. Gordon
Date: January 18, 1980 Reg. No. 10204
Approved b
Thomas Colbert
Director of Public Works
Date: ��/1/80
Page 5.
35
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Scale: 1'=400 t0101W ANVAJK & ASSOC, INC.
Agenda Information, Memo-
March 14, 1980
Page Thirteen
OLD BUSINESS
TAX EXEMPT MORTGAGE PROGRAM
A. Tax Exempt Mortgage Program - After reviewing the official
documents for the Tax Exempt Mortgage Bond Issue for the Single
Family Housing Project, it was discovered that language does not
include . mortgage ban'.cers in the program. Therefore, it is required
that an amendment be made to . the program to allow mortgage bankers
to participate the same as bankers in the program.
ACTION TO BE CONSIDERED ON THE MATTER: To amend the Tax Exempt
Mortgage Financing Program to allow mortgage bankers as lenders
in the program.
Enclosed in your packet is a copy of a memorandum the City Admini-
strator requested offering some background and clarification on
the status of *_he tax ex mortgage bond issue that is under conside-
ration.
PRELIMINARY PLAT - COACHMAN LAND 'COMPANY
B. Preliminary Plat for Coachman Land Co. (Request for Continuance)
-- At the last . regular meeting of the City Council , the preliminary
plat for Coachman Land Co. 1st Addition was continued until the
March 18, 1980, meeting. On March 10, 1980, a `letter was received
from Mr. Howard Rekstad, vice-president for Rosewood Corporation,
requesting a continuance of this item until the April 1 , 1980,
meeting. A copy of this letter is enclosed on page for your
reference. I have notified Mrs . Fran Winkle', president of the
:Timberline Association, so they are aware that the matter will
be continued for two weeks .
ACTION TO BE CONSIDERED ON THE MATTER: To continue the_ preliminary
plat of Coachman Land Company Addition per the developer' s request
until the April 1, 1980, meeting.
y O
ROSEWOOD CORPORATION
March 6, 1980
1� 12 I
C1 1oa
01
Mr. Tom Hedges
City Administrator
City of Eagan g
3795 Pilot Knob Road
Eagan, MN 55122
_ Dear Mr. Hedges:
On behalf of Rosewood Corporation I am requesting that the Preliminary
Plat of .Coachman Land Company First Addition including the approval
of the site plan for 76 quadriminium units tabled by the City Council
at the March 4th meeting. for a period of two weeks, be extended for
an additional two weeks. This request comes to you in light of the
fact neither Mr. E. Ted Yoch, President of Rosewood Corporation nor
myself will be in town at the time of the next City Council meeting,
therefore would be unable present our request.
Thanking you in anticipation of your willingness to cooperate with
use
Cordially,
and L. Rekstad
Vice President
HLR:mis
Real Estate Development•Real Estate Investment services
Construction•Maintenance services•Property Management
Retail Operations•Warehousing Services
2432 Prior Avenue North,P.O.Box 8302 Roseville,MN 55113,Phone:(612)6368050
1
1
Agenda Information Memo
March 14, 1980
Page Fourteen
APPOINTM-ENT DAKOTA_ COUNTY LEA BOARD --- -
C. Appointment Dakota County Law Enforcement Association, Board
- City Councilmember Parranto resigned as the City' s representative
to the Dakota County Law Enforcement Association during February c
1980. At the direction of the City Council, the City Administrator
placed a notice in the Dakota County Tribune, asking that any_resi
dent of the City of Eagan who was interested in being appointed
by the City Council to the DLEA should contact the City Admin' istra-
tor' s office. Three ( 3) persons have indicated an interest and
they are as follows : (1) Peter M. Klein, 1495 Lone Oak Road; (2)
K.C. Haywood, Sr. , 1953 Gold Trail ; and ( 3) Dale Vo t 4115 Lexing-
ton Avenue e S o. Enclosed
on a es through h is a letter
P g g
from Mr. Klein and a letter from y ega wood r r _
ing their back
ground and interest in the appointment. When Mr._ Vogt called my
office, I informed him - that a letter would not be necessary since
the City Council has recently had a letter for consideration on
the Planning Commission and he is an appointed representive on
the Assessment Review Committee at which time a letter was also
reviewed by the City Council . I was planning to forward that 'let-
ter; however, we are unable to locate it in our filing 'system at
the time of this memorandum. For a brief background on this ap-
pointment, the Dakota Law Enforcement Association (DLEA) is an
association comprised of representatives of cities and towns in
Dakota County and representatives from the County. It develops
and provides services and equipment that would benefit or be used
by law enforcement agencies in the County. Current examples of
the association developed programs and equipment include the Dakota 1:
Cour_ty Mobile Crime Lab and the Dakota County Training Program.
Members of the DLEA consist of the Chief of Police of each partici-
pating governmental unit ,in Dakota County, together with one indivi-
dual who is appointed by the governing body of each governmental
subdivision. The DLEA regularly meets at the Rosemount City Hall
on the third Wednesday of January, April , July and October at 3 :00
p.m'. There . can be additional meetings if the City's representative
is appointed to a subcommittee.
ACTION TO BE CONSIDERED ON THE MATTER: To appoint an Eagan resident
to the Dakota County Law Enforcement Association.
v �a
lei
� ► 3584 Kennebec Dr.
± Eagan, Minnesota 55122
ATLAS ALARMS INC. Telephone (612) 452-7580
12 1
INTRUSION SYSTEMS + 2 \
•ULTRASONIC
•VIBRATION /, ' ^QO
/ V
•CAPACITANCE ch 4 1`9V_
•PHOTO ELECTRIC O Q 6 O
•PERIMETER Mr. Thomas Hedges V Cpl
HOLD-UP SYSTEMS ^b -
•BUTTONS City Administrator
•MONEY CLIPS City of Eagan
FIRE SYSTEMS
•FIXED TEMPERATURE 3795 Pilot Knob Road
•RATE OF RISE Eagan, Minnesota 55122
SMOKE PROTECTION
•IONIZATION - -
•PHOTO-CELL Dear Mr. Hedges
SERVICES
LOCAL
•CENTRAL Reference is made to the newspaper article in the Dakota County Tribune
regarding the cities need for a representative to serve on the Dakota
Law Enforcement Association.
I would like to have my name submitted to the City Council for consideration
as a member of this association.
Below is a brief history of my background:
a. Residence of Eagan since 1974,
b. Own and operate Atlas Alarms, Inca located in the City of Eagan.
c. Retired U.S. Army with over 20 years service.
d. Former Mayor of the City of Blaine
e. Member of the Eagan Lions Club and former District Governor of the Lions
f. Member of the VFW and former Post Commander for two years
g. Member of the Minesota Burglar/Fire Alarms Association
h. Former member Blaine JC's.
i. Former member of Governor Anderson's Job for Veterans Committee
j. Married with three sons, one at home
If there is any additional information you may desire please feel free
to call me at any time.
Sincerely,
l �/ ~
R.C. Haywood Sr.
1953 Gold Tr.
Eagan, Minnesota 55122
454-8537
COMPLETE SUPERVISED SERVICE
BURGLARY - HOLD-UPP�- FIRE - SMOKE
7�
Peter M. Klein
1495 Lone Oak Rd
Eagan, Mir
454-47321
Mr. Thomas Hedges
City Administrator 1 CA
3795 Pilot Knob Rd. Q U/
Eagan, Minn. 55122
Dear Sir:
� 9
I am interested in becoming Eagan's citizen repress
tative to the Dakota Law Enforcement Association. I have
lived in Eagan my entire life, and I have always had an
interest in the law, and police performance, in our city
and county.
I
I have served as a law enforcement officer in Dakota
County for 2 years with the Dakota County Park Rangers . I
was in charge of Lebanon Hills Park which is located in
Eagan. 11hen I started, Holland Park, which is part of
Lebanon Hills , was not suitable for a family to use because
of the abusive nature of the patrons . Within a month,
families were using the park every day. Many Eagan residents
complimented the Eagan Police, and myself, on the drastic
change, and several letters to the Dakota County Tribune
were written in our support .
Although my main area of responsibility was in Eagan,
I was required to patrol all the county parks which are
located in West St. Paul, Hastings , Randolf, and Eagan.
Because of this wide range, I have worked with 12 different
police agencies . This experience has evoked insight into
possible ways to deal with the problems of these agencies .
The problem that I, personally, most often confronted was
drugs , and I believe I could offer constructive advice to
the DLEA.
I am presently taking graduate courses in accounting
at the University of Minnesota, and I am employed as an
accountant for Thorsen, Campbell, Rolando, and Lehne, a
Minneapolis public accounting firm. Every elective credit
that I took at the University was in the area of crime and
law enforcement. I lack only a few credits for a minor in
this field.
I have had the experience and education, and I believe
- I would have the support of many local law enforcement
officials , to become a valuable member of the Dakota Law
Enforcement Association. I would appreciate the opportunity
to serve on this commission.
Very truly yours ,
Peter M. Klein
Agenda Information Memo
March 14, 1980
Page Fifteen
DODD ROAD PETITION
D. Dodd Road Petition Re: 4075 Dodd Road Property - The City
Administrator' conducted a meeting on Wednesday, March 12, 1980,
with residents living on Dodd Road south of Cliff Road for the
purpose of attempting to resolve the neighborhood issue regarding,
a business and outside storage operation at the Al Harp property
described as 4785 Dodd Road. For a complete background on this
matter-, please refer to a memo prepared by the City Planner found
on page Vto and a report by the City Administrator found on page
y7 thruT S3
ACTION TO BE CONSIDERED ON THE MATTER: To take no action on the
understanding that the neighborhood is working out the problem,
take action for the record approving the list of conditions and
any additions the City Council may wish to impose as stated in
the memorandum, ask that a conditional use permit be applied for
or terminate the business operation.
A
TO: THOMAS L. HEDGES - CITY ADMINISTRATOR
FROM: DALE C. RUNKLE - CITY PLANNER
DATE: MARCH 13, 1980
RE: THE POSSIBLE APPLICATION FOR A CONDITIONAL USE PERMIT
TO ALLOW A BUSINESS AND OUTSIDE STORAGE TO MR. ALLEN HARP
4785 DODD ROAD.
In regards to our conversation about what proceedure the City of
Eagan should follow in resolving the neighborhood dispute be-
tween Mr. Edward Dubois and Mr. Allen Harp. It is my opinion
that the City Staff try to resolve this matter in staff and not
approach the City Council to resolve this issue through a
conditional use permit. In reviewing this situation, it is my
opinion as the City Planner, that Mr. Harp is in violation of
the Eagan zoning ordinance and if a conditional use permit was
applied for a recommendation would be made to deny this
conditional use permit application. In reviewing the past
applications for a conditional use permit to allow outside
storage within an agricultural district, the City Staff and
the. Eagan City Council have been consistent in denying these
requests. Normally when an application has been submitted,
the application or the conditional use which was being applied
for usually involved a complaint from the surrounding property
owners. The conditional use permit that Mr.. Harp would be
requesting would have the same circumstances as the conditional
use applications which have been applied for in the past.
The City of Eagan uses zoning as a tool to separate residential
development and commercial development. However, there area
number of businesses and offices operating out of residential
area' s. The City has not taken the approach to seek out each
of these individual businesses or offices and try to make them
conform to the Eagan zoning ordinance. Normally where these
businesses occur are in area' s where there are large tracts
of land or little development has occurred within the area.
As Eagan continues to develop this issue will be raised more
and more and in one point in time the City will have to take
a positive step to eliminate businesses and storage in residential
or agricultural area' s. If the City would approve the conditional
use application for Mr. Harp, it would be inconsistent with the
actions taken in the past and when additional applications of
this sort are requested by an applicant, the City could be found
inconsistent with actions taken in the past and determined through
the courts that the City is arbitrary and the ordinance would
become invalid.
If you have any questions regarding my opinion on the proposed
conditional use application, please feel free to contact me
at anytime
S e ly,
Dal C. R kle
City Planner
MEMO TO: HONORABLE MAYOR AND CITY. COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MARCH 13, 1980
SUBJECT: DODD ROAD PETITION CONCERNING THE AL HARP PROPERTY
LOCATED AT 4785 DODD ROAD _
The City Administrator conducted an informal hearing with approximately twenty
to twenty-five people who reside along Dodd Road and have taken an interest
in the issue concerning the operation of a business on the Al Harp property
described as 4785 Dodd Road. . The City Administrator reviewed the history of
the petition, how the petition was presented to the City Council, the City Coun-
cil action of February 19, 1980, and what has transpired to date as a result
of the City Council action. Mr. Harp was then given an opportunity to tell
the group what his plans are and the efforts he has made recently to clean up
his property. Mr. Ed DuBois then spoke for the petitioners, stating that a
neighborhood meeting had been held on March 12, 1980, in anticipation of the
City Administrator's meeting, and they were willing to present a list of condi-
tions which would allow Mr. Harp to continue his commercial storage if he com-
plies with the conditions. The City Planner, Mr. Dale Runkle, then reviewed
the zoning, ordinance, outlining permitted uses and uses by conditional use permit
within an agricultural district. He also reviewed the zoning map and future
land use map so the residents in the audience would have a better understanding
of the City's regulations as they pertain to zoning and land use. The meeting
was then opened for. questions and answers which were moderated by the City Admi-
nistrator. The City Administrator then went through, item by item, the condi-
tions on the list presented by the petitioners to negotiate and resolve the
issue as to whether Mr. Harp should be allowed to operate his business on Dodd
Road.
The following is a report on the history of the petition and the informal meeting
that was held March 13, 1980:
HISTORY
Mr. Ed DuBois first contacted the City of Eagan during the summer of 1979, com-
plaining of noise caused by the operation of a Bobcat related to Mr. Harp' s
business adjacent to his property. His complaints were by telephone to the
Police Department, City Administrator, City Attorney, and at least one member
of the City Council. The Police Department did investigate_ the matter, and
the City Administrator informed Mr. DuBois that he could file a nuisance com-
plaint or ask that the ordinance be enforced with Mr. Harp if they, as neighbors,
could not work out the problem. Mr. DuBois did not pursue the matter any further
with the City at that time.
On January 24, 1980, Mr. DuBois submitted a letter with an attached petition
signed by 23 residents on Dodd Road, objecting to the business known as "Action
Courts" located on five acres and described as the Al Harp property at 4785
Dodd Road. The petition reads as follows:
Dodd Road Petition Memo -- Page Two
We, the undersigned, are residents of Eagan, and reside in the southeastern corner along Dodd Road
adjacent to Holland--Jensen Park. We call attention to the fact that we object to the type of opera-
tion located at the residence of Mr. Al Harp, 4785 Dodd Road. Our complaint relates to the nature
of the business on this five acre parcel which operates with undue noise levels through approximately
eight months of the year. The noises are at a definite nuisance level and do occur during any
given daylight hours from Sunday through Saturday each week and quite often into the night. This
business also overflows into the park land above mentioned, in the form of junk cars, trucks, 55
gallon drums, sand and gravel, plus other unsightly items. Semi-trailers and tractors also make
periodic stops at the above mentioned address for off-loading of various materials for this business.
We recommend this business be relocated to commercial property so as to return the appearance and
noise level in our neighborhood to a normal residential condition. Thank you for your prompt atten-
tion to this petition.
The petition was then submitted to the City Council as an Agenda item for the
February 19, 1980, meeting. A copy of the official minutes are as follows:
A petition from certain residents in Dodd Road south of Cliff Road regarding the operation of a
business at 4785 Dodd Road was submitted by Mr. Ed DuBois of 4775 Dodd Road. He reviewed the com-
plaints of the neighbors concerning the operation of Mr. Al Harp who has been operating an asphalt
business from his residence for a number of years. Mr. Harp was also present, in addition to other
neighboring residents, and there were claims that vehicles were stored in the Dakota County Park
area, that there was excessive noise, that trucks could cause danger to children along Dodd Road,
and that there was a business being operated on the site in addition to storage of commercial vehi-
cles. Mr. Harp presented his views and stated that he would submit an application for a conditional
use permit. Signatures on the petition represented 87% of the owners on the road in the immediate
area. It was noted that there was a problem of commercial storage in an agriculturally zoned area.
Mr. Harp recommended that the City staff study the issue and report back to the City Council.
Egan moved, Smith seconded the motion that the petition and complaint of the neighboring owners
be deferred for four weeks with the instruction that Mr. Harp and Mr. DuBois contact the City staff
to determine whether the complaint can be resolved. If there is not settlement agreement with
the neighboring property owners, the City Council would then instruct Mr. Harp to submit an appli-
cation for a conditional use permit for the operation. All voted in favor.
The City Administrator and City Planner arranged to meet Mr. Al Harp on his
property on Friday, February 22, 1980, to make an on—site inspection of the
business and commercial storage as addressed in the petition. The City Admini-
strator and City Planner observed a number of barrels, two or three old trucks,.
,two old cars and small equipment stored on the property. There was also a gaso-
line pump located on the property. Mr. Harp is presently adding on to his home
and plans to provide for a larger office for his business operation. Presently,
Mr. Harp has a small office between his garage and home which is independent
from his living quarters. On February 25, 1980, the City Administrator received
a letter from Mr. Ed DuBois, with a copy sent to Mayor Blomquist, that reads
as follows:
Since the February 19 City Council meeting, I've reviewed the proceedings and results with all
the individuals who signed this neighborhood document. Everyone intends to take a very firm stand
and we are more strongly united now than before the meeting. Mr. Harp, during the meeting, was
caught by us in statements simply not true. For instance: a) His reference to only three employees
on his books. Bear in mind he has many subcontractors reporting to his home who really are employees
(indirectly) and look to him for direction, etc. b) He does have, during the warm months, a clerk
secretary bookkeeper type person working daily in his home office. His wife may be doing it now
but we know of two women who were employed full time as secretaries. c) His foreman (rents) lives
Dodd Road Petition Memo -- Page Three
in a house located directly across from me owned by Mr. Harp. d) The Semi-trailers are not visiting
Montana relatives all the time but instead about 75% of the time are involved with the industrial
end of this business. Perhaps a "railroad spur" is intended as a next step by him to gain shipping
access to 4785 Dodd Road. e) The 2000 gallon gasoline storage tank is of immense concern! Upon
checking with "Texaco" we learned: 1) The tank was purchased from a junk dealer on Highway #3
near Lee-Ann's Liquors. The tank was old and Mr. Harp had to clean it up. 2) Mr. Harp and a previous
employee dug the hole and trench with a borrowed "back-hoe machine". 3) Mr. Harp bought the pump
from V. C N. Oil, Rosemount, Mr. Paul Vorwick owner. The pump is controlled electrically from
his home office. f) The "Action Courts Inc." office is located as a separate unit in Mr. Harp's
garage with separate access. g) Mr. Harp's "bobcat" is used extensively for this industrial business
by his employees. It does not have roll bars which is contrary to OSHA regulations and subject
to a heavy fine. h) The pole barn petition he has was signed four years ago because we had no
idea at that time what Mr. Harp's intent was. At that time he also had a horse and cattle on his
property. Consider our approval to that "Null 6 Void". None of the families intend to negotiate
with Mr. Harp. We want this industrial business removed to a proper site and cleaned up immediately
(gas pump and tank removed). We speak as one and everyone appreciates the complete efforts of
Mr. DuBois but no one feels he should negotiate with Mr. Harp. Why? There is nothing to negotiate
and we know the slightest "loop-hole" would enable Mr. Harp to once again expand. Please pass
this information on the City Council members and Mayor. Thank you, Ed DuBois. P.S. Further to
e) above we have learned from the State Fire Marshall's office: 1) Approval and permission is
required prior to installation of underground gasoline storage facilities. We doubt this procedure
was followed and believe that the installation is in violation. 2) His tank, as we understand,
has a 2.,000 gallon capacity. One gallon of gasoline is equivalent to 14 sticks of dynamite. This
means we are daily confronted with the possibilty of explosion with a force of 28,000 sticks of
dynamite. 3) The Eagan Fire Marshall should be contacted immediately for prompt inspection and
removal. 4) This gasoline could be leaking into the well water systems which all of us have. Copies
were sent to the neighbors and Mayor Blomquist.
Upon receipt of this letter, the City Administrator was reluctant to proceed
with a meeting with the property owners as directed by the City Council. How-
ever, in the days to follow, letters were received from petitioners on Dodd
Road who asked that their names be removed from the petition; and upon receiving
telephone calls from other petitioners who did not agree with the aforementioned
letter and who said they did not have any participation in writing it, it was
apparent that a meeting with the neighbors would be appropriate. Several tele-
phone calls were then received from petitioners asking for a meeting in an effort
to resolve the issue concerning Mr. Harp's business operation. The reason at
'least three property owners removed their names from the petition was that they
did not agree with the statements that were made by Mr. DuBois at the City Coun-
cil meeting and/or in letters he had written to the City and therefore wanted
their names removed from the petition. These people are Mr. and Mrs. Harold
Wilkinson and Mr. and Mrs. Larry Berhow. These letters were received on March
3 and March 4, the same day as I received telephone calls from other residents
looted on Dodd Road regarding the matter. The City Administrator then sent
out a letter to all Dodd Road petitioners dated March 7, 1980, and setting a
meeting for Wednesday, March 12, 1980, at 4:30 p.m. to discuss the petition.
The following is an account of comments that were made by Mr. Al Harp and Mr.
Ed DuBois regarding the issue:
Dodd Road Petition Memo -- Page Four
- COMMENTS BY AL HARP
Mr. Harp indicated that his business at 4785 Dodd Road is only a commercial
storage, that all his work is performed away from his property. He only parks
trucks and loads trucks on his property. He admitted that his bobcat is noisy
and has caused a noise problem for Mr. DuBois and one or two other neighbors.
He also stated that he has permission from Chuck Lowry, Dakota County Park Direc-
tor, to use the park for a part of his commercial storage. I have checked with
the Dakota County Park Director and that is an accurate statement. The park
has used Mr. Harp's property for access and in turn has granted him permission
to utilize the park for storage. They have monitored his operation and deter-
mined that there is no toxic waste or infiltration and therefore the storage
has been permissible. Mr. Harp indicated that he does have a gas pump that
he carefully monitors, stating there is no leakage. He has drawn up legal plans
and submitted them to the State Fire Marshall this past week and it was agreed
upon with the City's Fire Marshall that an air pressure test would be made on
the gas pump to determine that it is safe and complies with all State regula-
tions. The gas pump was installed prior to the City monitoring this type of
installation. Mr. Harp indicated that he is planning to plant a number of trees
on his property that would shield his storage and he would also like to construct
a pole barn to move all the open storage into an enclosed area. He also ex-
pressed his willingness to work out any agreement with the neighbors that would
allow him to continue his commercial storage on the property. He also indicated
that he has moved the silica sand storage to another location and has discon-
tinued his snow removal business, so the operation is more limited and is only
active between the months of May and November. There is no mixing on his pro-
perty. All solutions are prepared on site for asphalt projects. He also stated
that he does not plan any future expansion of commercial storage; only that
he would appreciate some type of permit to allow a pole building for storage
purposes.
COMMENTS BY ED DUBOIS
Mr. Ed DuBois stated that a neighborhood meeting was held on March 11, 1980,
and wanted to specifically make a point that the neighbors are certainly not
trying to drive Mr. Harp's family out of the neighborhood; they only want to
minimize the inconvenience caused by his commercial business storage so that
they too may enjoy the neighborhood. He listed nine (9) concerns that were
discussed at the neighborhood meeting. They are as follows:
1) No weekend business related to activity outdoors, which includes holidays. 2) An eight hour
normal day (8 to 5), five days a week (Monday through Friday), with clerical help only. 3) No
employees working on property doing manual labor. 4) Absolutely no machinery in operation, either
loading or unloading trucks or mixing of materials. This specifically includes the bobcat. 5)
We request proof of gas storage installation, inspection, and approval by State Fire Marshall.
6) No hazardous products stored on the property, which includes silica dust and asbestos fiber
type product. 7) General clean up of property to remove all items not necessary to normal residential
area and to cease placement of various paraphernalia into neighbor's yard. 8) Absolutely no Semis
in area for business related activities. 9) Completely decease harassment of neighbors.
Dodd Road Petition Memo -- Page Five
Mr. DuBois stated that - noise is the single and most important concern that all
the neighbors have. He was also concerned about property value if some measures
are not taken to either move the business or clean up the commercial storage.
Mr. DuBois then showed pictures to the audience, the same that were presented
to the City Council.
COMMENTS BY THE CITY PLANNER
City Planner Runkle reviewed the zoning map and" land use plan. He stated that
it has been the policy of the City of Eagan to not voluntarily terminate business
operations in agricultural or residential areas throughout the City; however,
to begin a phasing out program over a period of time where all businesses would
eventually be moved to commercial and industrial zoned classifications. This
normally works if the neighborhood has no objections and can agree to certain
terms for the phasing out of the business. He stated that the City is reluctant
to proceed with a conditional use permit application due to the fact once a
conditional use permit application is granted for one business, the precedence
is established for many others. He stated that it is better for the City to
either enforce the ordinance which means the business would be terminated or
that the neighbors work out the differences in a satisfactory manner. If at
some later date the business should cause problems, the neighbors always have
the right to again come before the City Council and ask that the business be
terminated. The City Planner reviewed the agricultural district, stating that
most of the homes located on Dodd Road south of County Road 32 are five acre
parcels and there are several businesses such as a rubish hauling business,
raising and selling of horses, the raising and sale of cattle, and other related
uses. He stated that the conditions of this neighborhood are somewhat different
from those areas that are zoned residential and more densely developed.
SUMMARY AND RESOLUTION BY THE NEIGHBORHOOD
After listening to comments by Mr. Harp and Mr. DuBois and the City Planner,
the City Administrator discussed with the neighbors present and Mr. Harp the
nine points that were presented by Mr. DuBois. Each point was carefully reviewed
in detail and all persons present agreed that Mr. Harp could continue his com-
mercial storage if the following points were adheared to by Mr. Harp:
1. There is to be no business related activities conducted by Mr.
Harp on the weekends or holidays.
2. A nine hour day (7-5), five days a week (Monday through Friday),
is acceptable on the condition that work performed would relate specifically
to the loading and unloading of trucks. Also clerical help for the office is
acceptable.
3. Employees are allowed to perform manual labor as long as it
relates to 2 above (the loading and unloading of trucks).
4. All loading and unloading of trucks - must be performed inside
a pole storage facility as approved by the City of Eagan. The bobcat would
not be allowed to operate due to its high noise level. There would be no mixing
of materials allowed on the property.
• r
Dodd Road Petition Memo -- Page Six
5,_= The gas-,pump can remain only upon proof of storage installation
inspection and approval by the State and City Fire Marshall.
6. No silica sand is allowed to be stored on the property. Barrels
containing paint fiber for color coating .tennis courts, tracks and other related
facilities can be stored if they comply with government standards as safe for
outdoor use. Mr. Harp did indicate that the paint is kept in plastic bags and
never opened on his property. They are mixed at the site of the job.
7. General cleanup of the property must be acceptable to the neigh-
bors and City staff.
8. Semis are allowed to make five (5) trips per year into Mr. Harp' s
property for purposes of unloading the barrels to be stored on his property
that are required for his business.
The meeting lasted approximately two hours, the neighbors all agreed, including
Mr. Harp and Mr. DuBois, to the above eight points. The two most important
issues are (1) Noise, and (2) Open Storage. By not allowing the bobcat to
operate, the problem of noise is significantly reduced if not eliminated. By
allowing a pole barn storage to be constructed with all loading and unloading
and storage operations being confined to this building, the problems of open
storage are now significantly reduced. The neighbors agreed that if Mr. Harp
is willing to abide by the points listed above, they have no objections to al-
lowing him to continue operating an office and storage of materials for his
business on his property. Mr. Harp has conducted this business for approximately
ten to twelve years, and it is apparent that the increasing noise problem has
been the most severe problem to the adjacent neighbors and is the single most
important reason why the petition was presented to the City at this time. The
neighbors feel they cannot tolerate another construction season with the noise
caused by the bobcat and want a restriction placed on the storage.
ACTION TO BE CONSIDERED
The City Council has one of three alternatives to address this issue:
1. Enforce the ordinance and terminate Mr. Harp's business. More
,than likely Mr. Harp would take this matter to court and it appears this is
no longer the wish of the people residing on Dodd Road if the above points are
adheared to by Mr. Harp.
2. Ask that Mr. Harp apply for a conditional use permit and go
through a public hearing before the Planning Commission and City Council. Com-
mercial storage is a permitted conditional use within an agricul-
tural zoned district. The problem with this procedure is that the City staff
would have to recommend denial due to the fact that conditional use permit,
if approved, would create a precedence that would be very difficult for the
City to live with as they begin their phasing out period within residential
and agricultural neighborhoods.
3. To take no action and recognize that the neighborhood has
resolved the problem per the above eight points; however, if those points are
violated, Mr. Harp would then be required , to make application for conditional
use permit which could lead to allowing his business to continue under some
Dodd Road Petition Memo -- Page Seven
rather stringent controls or that his business be terminated from that location.
During our phasing out of businesses throughout the City, the neighborhood would
monitor the situation, and if Mr. Harp can work with the neighbors, he would
be allowed to continue until some point in time when it would have to be termi-
nated as the area became more residential.
WO MOB
City Administrator
S3
Agenda- Information Memo
March 14, 1980
Page Sixteen
ICE ARENA PROPOSAL
E. Ice Arena. Proposal -- The Eagan Ice Arena Committee is planning.
to make a presentation to the City Council at the meeting on Tues-
day. _ Basically, the committee is asking for support and endorsement
from the Eagan City Council for their project. As you recall at
the meeting held at Easter Lutheran Church on February 28, 1980,
the Committee is also asking that consideration be given by the
City to provide a site on the 40 acre tract of land for the ice
area facility, consideration for site preparation, a parking- Jot
with lights and ' sewer and water installation. The. City Admini-
strator has met with Mr. ; Lynn Keefer on several occasions since
the meeting at Easter Lutheran Church to discuss the project in
detail. Mr. Keefer - is responsible for management and organization
for the Ice Arena Committee, and I might add is doing one excep-
tional job. If the City Council should agree to endorse the project
there should be conditions attached such as :
1. Land will be proveded for the Ice Arena facility
if an adequate financial commitment is pledged for the construction
of the facility. e
2. The City of Eagan will provide sewer and water instal-
lation for the facility.
3. The Ice Arena Committee should submit its plans with
an exterior of the ice arena and for the site for review and comment
by the City prior to any final plans and specifications are drafted.°
It should also be understood that the building must be planned
to allow expansion for the future for other community center needs
such as Park Department office, swimming pool or other types of
uses .
4. You may wish to consider a parking lot lighting site
CO
preparation for the project.
5. Conditions as outlined by the City and agreed to
by the County for the library facility should also be discussed
and considered before a detailed commitment is made to the Ice
Arena Committee. This could come after an endorsement Tuesday
evening if the City Council, wishes to endorse the project.
The City Council may want to be assured that-the Ice Arena Committee
will be able to meet interim cash flow needs once the pledges are
committed for the project. Some pledges may be committed for a --
one to five year collection;- however, all construction payments
will be required in 1980 if the facility is completed in the fall
of this year. Mr. Keefer is aware of this matter and will address
it at the 'meeting on Tuesday.
Agenda Information Memo
March 14, 1980
Page' Seventeen
_ -_ Since there seem to be some legal questions regarding a non-profit
corporation constructing on . City property, the City Administrator
asked _the City Attorney to prepare some general comments regarding "
the proposed ice arena facility. This memo is enclosed on pages
through 157 for your information. ' Mr. 'Keefer stated that
his committee is in the . process of preparing a second report for
the City Council ; however, it will not be completed until Monday.
A copy of this report will be distributed to each member of the
City Council late on Monday for your review. Since there was some
question regarding revenue and expenses for the Bloomington Ice
Arena, I asked the Director of Finance to review the information
provided by the Ice Arena Committee and City Administrator with
an appropriate official from Bloomington for a report to the City
Council . His ` comments are enclosed on pages SZ through
Q . The long and short of his findings is that it appears that
the City Administrator was using financial information from one
fiscl year while the committee was using financial data from a
different fiscal year. It appears the Ice Arena Committee has
gained' considerable momentum in the community, many people are
becoming involved as a part of the organization, committing pledges
and endorsing the project. Mr. , reefer is confident that money
can be raised to build some type of ice arena facility. It may
be a" $600,000 facility , with capability of expansion in the future
or a more complete facility up to the $1 ,500,000 proposal the Ice
Arena Committee is suggesting.
ACTION TO BE CONSIDERED ON THE MATTER: To endorse or not endorse
the Eagan Ice Arena Committee and either provide conditions with
the endorsement or two separate motions that would: ( 1 ) provide
for an endorsement in the first motion, (2) the second motion would
direct the City Administrator and City Attorney to prepare an agree-
ment outlining certain conditions such as providing land, sewer
and water installation, etc.
PAUL H. HAUGE & ASSOCIATES, P.A.
ATTORNEYS AT LAW
3908 SIBLEY MEMORIAL HIGHWAY
EAGAN(ST.PAUL),MINNESOTA 55122
PAUL H. HAUGE March 13, 1980
--_BRADLEY SMITH _. —_—__ __AREA CODE 612
KEVIN W. EIDE TELEPHONE 454-4224
Mr. Tom Hedges, _City_Administrator
City of Eagan
3795 Pilot Knob Road
Eagan, MN 55122
Re: Ice Arena
Dear Tom:
You have asked that I outline some of the issues that we spoke about on
March 6 with Pat Leahy and Lyn Kiefer of the Eagan Ice Arena Committee.
1. The question of whether the City could permit the ice arena to be built
on City property was discussed. I have not had a chance to research the issue
but it appears that the City would probably own the facility if it is placed
on City property.
2. It is my understanding that the committee intends to incorporate as
a nonprofit corporation but it would not have any ability to sustain itself
if the income from the facility is not adequate to pay the expenses. In
that case, I assume the City would be forced to takeover the facility and
operate it at the City's cost.
3. I understand that the City Council is considering using City funds to
furnish sewer and water service to the building and this issue should be
looked at more carefully. The propriety of this donation depends on who
would own the facility, the City or a nonprofit corporation.
4. The liability of the City for accidents during construction should be
addressed during the contract stage.
5. Liability of the City for accidents after the facility is open is an
issue of further concern.
6. The City should be involved in the construction process in any event
including a) site location; b) whether title to the land would be transferred;
c) approval of architectural plans; d) construction and payment for parking;
access roadway, etc. ; e) maintenance of the grounds, driveway, parking, etc. ;
f) the City may also be the contracting party; g) the furnishing of electrical
and water, etc. , during construction should be considered.
7. The agreement with the corporation should spell out specific information
about the continuance of operation and provisions for default such as inability
to. pay necessary expenses. _
Mr. Hedges
March 13, 1980
Page -Two
8. The use of the facility by City related groups may be an issue for
review.
There are other technical issues that the Council may want to address. I
have not had a- chance to research some of the items and would not do so
until the`Council gave direction on what type of arrangements it would
desire with the committee if it approved the location of an ice arena on
City property.
very truly yours,
kPAUT,.,H.ff HAUGE & SOCIATES, P.A.
l H. Hauge
skk
MEMO TO: CITY ADMINISTRATOR HEDGES
----FROM: FINANCE DIRECTOR VAN OVERBEKE
DATE: MARCH 11, 1980
SUBJECT: ICE ARENA °
At your request I have discussed the ice arena financial state-
ments and projections with a member of the Bloomington finance
department.
The primary difference between the numbers in your memo to the
council dated February 26, 1980, and the Hockey Boosters ' report
is the difference in years. The numbers in your memo are 1978
audited figures while the report contains unaudited expenditures
through December 31, 1979 and unaudited revenues through November
30, 1979 , apparently projected to year end. My attachments show
the 1978 audited figures and more finalized 1979 figures.
Another obvious difference is the use of property tax as a source
of operating funds in the Boosters' report. This should be more
correctly reflected as a subsidy from the General Fund.
Other considerations are depreciation and debt service payments.
One can look at these in a number„of ways, however, it should
be done consistently.
A final item to consider would be the administrative and support
costs that are paid for from the General Fund even with
Bloomington's sophisticated accounting system.
Respectfully submitted,
O
Fin ce Director
19� 9 '19
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Agenda Information Memo
March 14, 1980 t
Page Eighteen
NEW BUSINESS
PRELIMINARY PLAT - BICENTENNIAL 5TH ADDITION
- -
A. Vernon R. Colon for Preliminary- Plat Approval of Bicentennial "
5th Addition and Detailed Site Plan Approval of an Office Building
Located in the NE'k ofthe NE'k of Section 16 (Request for Continuance)
At the last Advisory Planning Commission meeting held on February
26, 1980, a public hearing was held and a recommendation made by ,
the APC to approve the preliminary plat and detailed site plan
as described to the City Council . Mr. Martin Colon has asked for
continuance of this item until the April 1 , 1980, meeting; and
therefore, a copy of the City Planner' s report was not included
as a part of this packet but will be included in 'the informational
packet for the 4-1-80 meeting. E.
PRELIMINARY PLAT - MARDELANN ADDITION
B. Frank J. Hasselman for Preliminary Plat Approval of Mardelann
Addition located on Part of Government Lots 2 and 3, Section 17
_- A public hearing was held at the Advisory Planning Commission
meeting of February 27, 1980, to consider a preliminary plat enti-
tled 'Mardelann Addition which consists of approximately 20 acres
and contains two lots and one out-lot . The recommendation of the
APC was to approve the preliminary plat per conditions as outlined
in the APC minutes. For additional information on the matter,
please refer. to the City Planner's report, a copy is enclosed on I
pages �,2 through for your reference For a report on
the action t at was ta:�en y the APC, . please refer to a copy of
their minutes .
ACTION TO BE CONSIDERED ON THE MATTER:` To either approve or deny
the recommendation of the APC to approve the preliminary plat for
Mardelann Addition.
CITY OF EAGAN
SUBJECT: PRELIMINARY PLAT
APPLICANT: MR. FRANK J. HASSELMAN
LOCATION: PART OF GOVERNMENT LOTS 2 & 3 SECTION 17;_ LYING NORTH
OF BLACKHAWK ROAD AND WEST OF HIGHWAY 13
EXISTING ZONING: I-1 (LIMITED INDUSTRIAL DISTRICT)
DATE OF PUBLIC HEARING: FEBRUARY 27, 1980
DATE OF REPORT: FEBRUARY 21, 1980
REPORTED BY: DALE C. RUNKLE - CITY PLANNER
Application Submitted:
An application has been submitted for a preliminary plat, Mardelann Addition,
which consists of approximately 20 acres and contains two lots and one outlot.
Comments:
1. Mr. Hasselman of LeHass Corporation, is presently requesting Industrial
Revenue Bonds from the City of Eagan. According to the requirements of the I.R.
Bonds, all planning concerns must be completed prior to issuance of the bond.
Presently Mr. Hasselman has one building on a 20 acre unplatted parcel and is
presently requesting to build another structure. To come into conformance of
Ordinance #52, he is required to plat the 20 acre parcel. The new structure
Mr. Hasselman is proposing would be located on lot l block 1. The LeHass Corpor-
ation would be located on lot 2 block 1 and outlot A7is the remainder of the parcel,
which Mr. Hasselman does not have future plans for at this time.
2. The proposed plat would contain two lots and one outlot. Lot l contains 2.1
acres, lot 2 - 2.58 acres and outlot �A' contains 15.45 acres.
Site Plan Review:
1. Lot 1 block 1 contains 2.1 acres, the proposed building would contain approx-
imately 32,300 square feet for a 34.9% lot coverage. The proposed building would
consist of only warehouse usage and the parking requirement for this facility would
be 46 stalls.
2. The proposed building meets all setback requirements.
3. The rear of the property is proposed to have security fencing. The interior
portion of this fencing is proposed to have a crushed limestone surface. The 'appli-
cant is proposing 20 foot green area along Blackhawk Road and berming of 6 feet with
vegetation to provide screening plus landscaping.
MR. FRANK i. HASS7---'AAN
FErFiARY 21, 1980
PAGE TWO
If approved, the site plan and plat should be subject to the following conditions:
1. Blackhawk Road should be shown on the final plat.
2. All easements shall be dedicated as required by the City Staff.
3. There should be no storage on the side of the building which faces Blackhawk
Road.
4. A $2,000 landscape bond shall be required and not released until one year
after the landscaping has been completed.
5. The crushed limestone area in the rear. shall also be treated with some dust
control material c9�
6. The parking area shall be blacktopped and concrete curbing around the perimeter.
7. There is one access provided to this parcel from the other LeHass lot, a cross
easement should be provided for joint traffic use.
8. If any office space is provided, additional parking shall have to be approved
by the City.
9. Blackhawk Road should be extended to the end of lot 1 block 1 of this addition.
Engineering Recommendations:
10 Incorporate Blackhawk Road half right-of-way within the platting description.
�l An erosion control plan must be submitted and approved prior to final plat
application.
w The developer should agree to install additional medians if the City feel the
need is warranted in the future.
tai
= -_-- MEMO TO: -AADIVSORY PLANNING COMMISSION
c/o DALE C. RUNKLE - CITY PLANNER
FROM: THOMAS A. COLBERT - DIRECTOR OF PUBLIC WORKS
DATE: FEBRUARY 22, 1980
RE: PRELIMINARY PLAT - MARDELANN ADDITION (FRANK J. HASSELMAN)
The Engineering Division has the following comments to offer in regards
to the above referenced proposed plat:
UTILITIES:
Sanitary sewer and water main of sufficient size and depth are immediately
available in Blackhawk Road to service this proposed plat.
STREETS:
The existing portion of Blackhawk Road is not improved along the entire
frontage of this proposed plat. It should be required of this developer to
either install Blackhawk Road to the City standard or petition the City for
its improvement at least to the extent of its northwest property line.
EASEMENTS AND RIGHTS-OF-WAY: - -
Appropriate easements for Blackhawk Road have been previously dedicated by
way of a deed conveyance. It is recommended that this right-of-way be incor-
porated with this plat. Ten foot drainage and utility easements shall be
installed adjacent to all public right-of-way.
GRADING AND DRAINAGE:
The proposed grading plan follows the general contours of the existing topography
to put the surface drainage to the north and south (Blackhawk Road). An erosion
control plan should be submitted and approved by the City prior to final plat
approval.
I will be able to discuss these items in further detail at the Planning Commission
meeting of February 27, 1980.
Respectf submitted,
/f`
Thomas A. Colbert, P.E.
Director of Public Works
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Agenda Information Memo
March 14, 1980
Page Nineteen
PILOT KNOB ESTATES -- REZONING AND PRELIMINARY PLAT
C. Pilot Knob Estates, Inc. , for Rezoning from A (Agricultural)
to R-1 (Residential Single Disteict) and Preliminary Plat Approval
of Walden heights -- A public hearing was held before the Advisory
Planning Commission at their February 27 , 1980 'meeting to 'consider
applica_ions for a rezoning from. A to R-1 and a preliminary plat
entitled Walden Heights. The applications were presented by Pilot-
Knob Estates , Inc. , in the name of Mike Gair.. The APC is recom-
mending approval . of both applications to the City Council per condi-
tions outlined in their minutes . For additional, information on
the matter, please refer to the City Planner and Director of Public
Works ' comments on pages through For the action taken
by the APC, please refer t-o t ose minutes .
ACTION TO BE CONSIDERED ON THE MATTER: To 'either approve or deny
the recommendation of the Advisory Planning Commission to approve
the rezoning and preliminary plat for .Walden Heights .
l�8
CITY OF EAGAN
SUBJECT:---__. REZONING-AND PRELIMINARY PLAT
APPLICANT: PILOT KNOB ESTATES INCORPORATED, MIKE GAIR-
LOCATION: NE k OF SECTION 33
EXISTING ZONING: A (AGRICULTURAL)
DATE OF PUBLIC HEARING: FEBRUARY 27, 1980
DATE OF REPORT: FEBRUARY 21, 1980
REPORTED BY: DALE C. RUNKLE - CITY PLANNER
Application Submitted:
The first application is a request to rezone approximately 46 acres from A (Agricul-
tural) to R-1 (Residential Single District).
The second application submitted is a request for a preliminary plat, Walden Heights,
which consists of approximately 46 acres and will contain 40 single family lots and
one outlot. The outlot is Phase II of the proposed project.
Comments:
1. The applicant is proposing to develop Phase I this construction season. Phase I
consists of 40 single family lots and the park dedication for the entire development.
Phase II which is outlot T will not be developed until utilities are available to the
site.
2. The proposed development appears to be well designed and conforms to the topography.
The plat is also providing continuity by providing stub streets to the surrounding
properties. Walden Drive should be renamed to either Walden Circle or Walden Court,
because it is a cul-de-sac street. The cul-de-sac exceeds the 500 foot length require-
nent `and would have to be granted a 50 foot variance.
3. All lots exceed the 12,000 square foot requirement, there may be one or two lots
which do not meet the 85 foot width requirement, ,at the 30 foot setback line. The lot
lines should be looked at carefully, and adjusted to an 85 foot width at the time of
final plat. Phase I will contain 23.8 acres and Phase II, which is outlotrA;will
contain 22.8 acres.
4. The proposed development is consistent with land uses proposed in the Comprehensive
Plan.
If approved, the plat should be subject to the following conditions:
1. Lots 1 and 3 of block 1 shall have restricted access onto Cliff Road.
2. The proposed plat abuts the County Road, therefore it is subject to the Dakota
County Plat Commissions recommendations.
F L; f::;:�� ESTA77ES INC.-WALDEN HEIGHTS
FEERUAF.'= 21, 1980
PAGE TWO
3. All required easements shall be dedicated to the City of Eagan.
4. A ten foot trailway shall be provided to the park along the west side of
lot 12 block 2, and an 8 foot bitumi.nious surfacing shall be constructed from
Thomas Lane to the park. °
05. A 50 foot variance should be granted for the overlength cul-de-sac.
' Note: The APC may want to consider the blanket variance for this proposed sub-
division, due to the topography and trees. The blanket variance would allow a
10 foot setback deviation.
Engineering Recommendations:
'-1. 75 foot half right-of-way must be dedicated for Cliff Road.
*)2. An erosion control plan must be submitted prior to final plat application.
-� The developer shall grade the entire park property within this plat to the
�1 approved elevations as determined by Staff.
\4. The developer shall install a ten foot bituminous trailway immediately
adjacent to its north line, within the County right-of-way or escrow and equiv-
alent amount for its future construction_'
'5. This plat must receive preliminary approval from Dakota County Highway
Department prior to_final plat application.
*1D
MEMO TO: ADVISORY PLANNING COMMISSION
c/o DALE C.'RUNKLE CITY PLANNER
FROM: TH014AS A. COLBERT - DIRECTOR OF PUBLIC WORKS
DATE:, FEBRUARY 22, 1980
RE PRELIMINARY PLAT - WALDEN HEIGHTS (PILOT KNOB ESTATES INC. )
Engineering Division has the following comments to make in regards to the
above referenced proposed plat:
UTILITIES:
Trunk sanitary sewer and water main have recently been installed along the
south side of Cliff Road of sufficient size and depth to handle this proposed
Phase I development.
STREETS:
Access to this proposed plat will be by way of County Road 32 (Cliff Road). The
developer has revised his plat to eliminate a cul-de-sac at the Staff's request.
Because of the existing difficult terrain, Walden Drive cul-de-sac is a necessity
to properly service the central portion of this plat.
GRADING AND DRAINAGE:
This proposed plat is generally located on the western side slope of a 60-70 foot
differential in topography. All drainage will naturally flow towards the west
into an existing low lying area that in the future will be connected to our
Master Storm Sewer Plan. That portion of the force main from this pond through
this plat will have to be installed at the time of this development.
Major portion of the grading for this development will occur in the northern half
of the Phase I 20 acre proposal. This grading will vary from cuts of 23 feet
to fills of 11 feet. Because of the extensive grading required and the existing
topography of the site, it will be necessary to have an extensive erosion control
program initiated during the development of this parcel. The maximum street grade
proposed is located on Thomas Lane at an 8% maximum,which is within the City
standards. The developer will be grading the park property to the' extent of leaving
a 2-1 slope on the western boundary of this plat. It is strongly recommended
that the developer actively persue an agreement with the adjacent property owner
immediately to the west for construction easements to complete the grading
operations for that portion of the park property located within this plat. The
developer, despite the rugged topography, will be required to perform the neces-
sary grading within the entire dedicated right=of-way for the streets in this
plat.
EASEMENTS AND RIGHTS-OF-WAY:
A 75 foot half right-of-way will have to be dedicated for Cliff Road. Additional
internal utility easements will be required upon the final design determination
of the utility layout.
WALDEN =EIGHT:
FEBRUARY 22, 1930
PAGE TWO
I will be available to discuss these items in further detail at the Planning
Commission meeting of February 27, 1980.
I
Respectfully submitted,
Cmas A. Colbert, P.E.
Director of Public Works
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Agenda Information Memo
March 14 1980
Page Twenty
-- OTHEP.--BUSINESS
HOME FOR BATTERED WOMEN
A. Home for Battered Women - Request to Change Conditional Use
to Include 18-20 Persons Including 'Staf f The City Council ap-
proved a special _permit to allow for a Battered Women Shelter loca-
ted on a two and a half acre site south of Cedar Avenue and north
of Kings Road at a meeting held on February 6 , : 1979 . The special
permit had eight different conditions.; one of the conditions number
five., reads as follows : "No more than twelve `( 12) persons , inclu-
ding supervisory personnel , shall be permitted on the premises. `
at any one time." Because of the need for the battered women shel-
ter, additional bedrooms and facilities have been constructed and
the, organization is requesting that condition number five be amended
to include eighteen to twenty persons instead of twelve as origi-
nally stated in the approval . Evidently, they have experienced
an overflow of people within the last several weeks , numbering
approximately eighteen to twenty, and they feel they can adequately
house this . number` of people with their operation. If the- City
Council desires to expand the number of persons for the shelter,
it should be conditional to the City Planner requiring additional
parking adequate for the staff and women using the shelter, and
second the building inspector' s assurance that the facility is
adeeuate for housing that many persons for use as a public facility.
ACTION TO BE CONSIDERED ON THE MATTER: To ei*her approve or deny
the request to expand the number of -persons to eighteen to twenty
for the Battered Women Shelter upon condition that the City Planner
review the parking and the building inspector establish a -number
permissible under the code for such a public facility.
IMPROVEMENT 80-9
B. Approve Plans & Specifications & Order Advertising for Bids
for Imp. 80-9 -- A petition for this improvement was received ;)by
the City Council on January 15 , 1980, with the public. hearing being
held or February 19, 1980, As a 'result of the public hearing for
Project #300, Imp. #80-9 was ordered for installation by the City
Council at the same February 19 , 1980, City Council meeting. These
plans and specifications have been prepared and are ready for ad-
vertisement for bids . The reason this item is not a part, of the
Consent. Agenda is that it should not appear that, plans -and specifi-
cations are automatically approved by the City Council . You may
wish to review certain aspects of them from time to time.
ACTION TO BE CONSIDERED ON THE MATTER: To approve the plans and
specifications for Imp. 80-9 (James Refrigeration) and order ad-
vertisement for bids with a bid opening scheduled for 3 :00 p.m. ,
Monday, March 31 , 1980.
77
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS -
FROM: CITY ADMINISTRATOR HEDGES
DATE: MARCH 14, 1980
SUBJECT: 'INFOMATIVE MEMO
Finance Director VanOverbeke has prepared a brief memorandum re
garding the status of the 1979 audit. A copy of that memo is en-
closed on page $Q for your reference.
Enclosed is a letter from Dakota County Commissioner James Kennedy
regarding the Dakota County Draft Emergency Medical Services Plan.
The matter is informative and found on pages ( through
g4 The City of Mendota Heights did pass a resolution and that
is also enclosed in the referenced material .
Mayor Blomquist and City Administrator Hedges met -with Marion Curry,
Special Assistant, Office of the Chairman of the Metropolitan Coun
cil , and Kathy Ridder, Metropolitan Council Member, to discuss
the proposal for para-transit system to serve cities in the wes-
tern part of Dakota County. According to Mrs.. Curry, the Metro
Council will be contacting the City _Council Members -regarding the
proposal for a para-transit system in the near future. More to
come after you have been contact-ed.
Mayor Blomquist did testify before the House Committee on Juvenile
Justice/Criminal Justice on March 5 , - 1980. The testimony was in
support of proposed legislation drafted by Representative Kempe
and Representative McDonald regarding prohibition for the sale
of drug related devices and prohibition for owners to permit use
of their property for the sale of drug related. devices . Chief
of Police DesLauriers and Police Officer O'Brian also testified
on behalf of the City of Eagan. There were a number of residents
who also testified from the City of Eagan. The proponents of the
legislation primarily testified on March 5; the opponents testified
on March 7 . A vote was taken at the March 7 meeting, and in a
six to five decision, the bill died in committee.
The Building Inspector, Mr.. Dale Peterson, was notified by Windsor
Development Corporation that all items listed in the correction
letter, dated January 21 , 1980, for the Teske home. have been com-
pleted with the exception of item #6 . They state in the letter
that item #5 will be taken .care of under the agreement settling
lawsuit between Windsor Development and Mr. and Mrs . Teske.
Informative Memo'
March 14, 1980
Page Two
It appears that Bart. Schmidt will no longer be able to serve as
the City' s appointment to the Metropolitan Sound Abatement Council .
Please refer to a letter from 'Bart as to the reasons why he is
unable to serve on' that council . The letter is enclosed on page
_45 for your reference:
I received a copy of a resolution from the City of Farmington enti-
-led "Declaring the City' s Opposition to the Proposed Minnesota
agricultural Preserves Act". A -copy of that resolution is forwarded
to the City Council for review on pages -6 through $�
On page 46S - is a copy of the Anniversary Review for Health, Life
and Disa ib'Tity Insurance. Again the experience rating was excellent
for the City, and the only cost increase appears to be in the life
insurance rate.
On page '01 is a copy of a letter from Peoples Natural Gas Company
regarding official notifica*_ion of another rate increase for natural
gas service for general domestic and commercial customers
s/ Thomas L. Hedges
City Administrator --
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR VAN OVERBEKE
DATE: MARCH 12, 1980
SUBJECT: 1979 AUDIT
The field work for the audit for the year ended December 31,
1979, was started on Monday, March 10 1980 Report completion
is projected for May 31, 1980. Last year the field work was
started the last week in .February and the report was completed
the first part of July.
For the year 1978 two separate documents were produced, first
accrual balance sheets and secondly, statements of cash receipts
and disbursements. This was a step toward meeting the State's
reporting requirement for financial statements and disclosures
which present the City's financial position and the results
of City operations in conformity with generally accepted
accounting principles.
For the year 1979 one document will be produced which will meet
this reporting requirement. This will be produced by the audi-
tors from the City's records of cash transactions and from last
years work papers. This procedure is expected to take less
time than was spent last year due to the preliminary work that
was done during the course of last years audit. Unfortunately,
the City while improving some recordkeeping functions, has
made no significant changes to facilitate the preparation of
accrual financial statements. There is no reasonable possibi-
lity of making these improvements until a new information system
is put in place.
The City was able to complete only a very limited amount of
preliminary work in preparation for the audit and once again
the report will be strictly the work of the auditing firm.
The report also will unfortunately continue to reflect the
expanding gap between the records the City maintains and the
information being distributed to the various users.
Respectfully submitted,
Fin ce Director
�O
FROM THE DESK OF . . .
COMMISSIONER
JAMES W. KENNEDY
March 12, 1980
Honorable Mayor and Councilpersons
of Dakota County
Please find enclosed, a letter- and resolution
from the City of Mendota Heights, regarding their
position on the proposed Dakota County Emergency
Medical Services Plan. Also find enclosed, copy
of memorandum regarding public hearing on the
Draft Emergency Medical Services Plan, to be held
March 25, 1980. I would appreciate prompt action
regarding the draft plan, including a resolution
from your jurisdiction regarding your reactions to
the draft plan.
The resolution received from the City of
Mendota Heights gives the County Commissioners
some idea of how that community feels about the
Dakota County Draft Emergency Medical Services
Plan.
I-took forward to receiving your comments
prior to the meeting on March 25th. Thank you
for your consideration of this matter.
Sincerely,
- L J
James W. Kennedy, Chairman
Human Services Board
JWK:vk
PLANNING SERVICES
DAKOTA C01 -XTV 1612! 4 7-t>225
DAKOTA COUNTY GOVERNMENT CENTER
1560 HWY. 55•HASTINGS. MINNESOTA 55033
ST. PAUL
&1111"'A M E M O R A N D U M
_
TO : PERSONS INTERESTED IN DAKOTA COUNTY
EMERGENCY MEDICAL SERVICES
FROM: JOSEPH P. SCHUR, - DIRECTOR OF PLANNING, 'HUMAN SERVICES
SUBJECT : DAKOTA COUNTY EMERGENCY MEDICAL SERVICES PLAN
DATE: MARCH 12 , 1980
Recognizing that there are many perspectives on emergency medical services,
including those of townships, municipalities, and countywide groups such as
the Fire Chief's Association and the Police Chief's Association, the Dakota
County Human Services 'Board has scheduled a public hearing on emergency
medical services. The purpose of this hearing will be to receive comments,
both written and oral , concerning the draft Dakota County Emergency Medical _
Services Plan. This hearing will be held at 10:30 A.M. on March 25, 1980,
at the Dakota County Government Center. Persons wishing to be heard at the
hearing may contact the Office of Human Services Administration (437-0530)
in advance, in order to reserve time during which they may be heard.
Copies of the draft Dakota County Emergency Medical Services Plan, along with
the recommendation of the Community Health Services Subcommittee and the
Human Services Advisory Committee are available upon request.
I would appreciate your reviewing this draft Dakota County Emergency Medical
Services Plan, and encourage you to comment an your concerns regarding emergency
medical services. County staff are available to answer questions, provide
additional information, or offer other assistance in your reviewing- this plan.
If we can be of assistance, please contact William Snoke at 437-0225.
S2_
COMMISSIONERS-
1ST DISTRICT 2ND DISTRICT 3RD DISTRICT 4TH DISTRICT 5TH DISTRICT
PATRICK SCULLY GERALD E. HOLLENKAMP JAMES KENNEDY - GENE ATKINS RUSSELL STREEF'_ANC
HASTINGS SOUTH ST. PAUL WEST ST. PAUL INVER GROVE HEIGHTS- BURNSVILLE
"�'0
CITY OF MENDOTA HEIGHTS
Dakota County, Minnesota
RESOLUTION NO. 80-21
RESOLUTION URGING DAKOTA COUNTY
TO IMPLEMENT EMERGENCY MEDICAL SERVICES
WHEREAS, the providing of Emergency Medical Services in the metro
area is becoming more sophisticated and will eventually require advanced
-electronic communication measures in order to provide Advanced Life-Saving
Services; and
WHEREAS, such communication measures are not presently available in
Dakota County; and
WHEREAS, a number of northern Dakota County municipalities have been
subsidizing the Divine Redeemer Ambulance service; and
WHEREAS, the ALS service as presently provided by Divine Redeemer can
only continue with the initiation and institution of advanced communication
measures and techniques; and
WHEREAS, the City of Mendota Heights desires that such ALS service be
maintained in northern Dakota County;
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of :Mendota
Heights this 4th day of March, 1980, that the Dakota County Human Services
Board give favorable consideration to its EMS Plan and its recommended
communications appropriations;
AND BE IT FURTHER RESOLVED that the Dakota County officials are urged to
cooperate with Ramsey and Washington counties to:
a. Apply for appropriate Federal grants.
b. Provide matching funds if necessary for repeater stations.
C. Provide in its entirety, a communication network in a form
as presently exists in the western metro area.
AND BE IT FURTHER RESOLVED that the communities take whatever means are
necessary to provide the local ambulance service at a level as determined by
the communities;
83
- 2
AND BE IT FURTHER RESOLVED that the City of Mendota Heights expresses a
desire to continue Advanced Life-Saving services within the community of
Mendota Heights.
Adopted by the City Council of the City of Mendota Heights this 4th day of
March, 1980.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By /s/ Robert G. Lockwood
Robert G. `Lockwood
_ Mayor
ATTEST:
Kathleen M Swanson
City Clerk
1 2
MAR
0
r
1 "arch 19£0
1533 Lone Oalk Rd.
EarTan, 'In.
':Tr. Tom Iledr.'es, City Administrator
City of Ea^an
3759 Pilot Knob :?d.
Eagan, IIn.
Dear Ton:
The legal counsel for my employer, the FAA, has determined that my appointment
to the Iletropolitan Sound Abatement Council ( ,USAC) constitutes an appearance
of a conflict of interest. Therefore, please accept this letter as my reluctant
resir,nation.
I an sure that Ir. Tom raker, i%,ho has been serving as the alternate to LNSAC
i�roulC be willing to serve as the regular representative.
<Ty recluirec' ?it�:dra?;al from 'IAS_a_C frill not prohibit me from ma?:inr a contribution.
to t-e City of Eagan in other areas. I will madly accept a post as technical
advisor on aviation matters to either the City Council or the Advisory Planning
Cor:,mission.
'y service with ::ASAC was. both interesting and informative and I feel ampl,;
rewarded for my efforts.
Sincerely,
7111.rTo,{ H SCI-IIDT
gS
RESOLUTION NO. R5-80
- DECLARING THE CITY'S OPPOSITION TO THE PROPOSED `X =�
- MINNESOTA AGRICULTURAL PRESERVES. ACT G- l
Pursuant to due call and notice thereo_fi.,a_regul_a_r_meeting of the City Council
of the City of Farmington, Minnesota was held at the Civic Center in said City
on the 19th day of February, 1980 at 7:00 P.M.
I
The following members were present: Akin, Johnson, Kuchera, Whittier
The following members were absent : Orr
Member Akin introduced and member Whittier seconded the ;following resolution:
BE IT RESOLVED, that the City Council of the City of Farmington, State of
Minnesota, is opposed to the recently introduced Minnesota Agricultvra'l ;Preserves
Act, House File 1612, Senate File 1597. Having studied the ,proposed legislation
we offer the following objections:
1 . To include the seven county metro area is contrary to the purposes of the
Metrol Council and its agencies, in that their purpose is to plan development
of the area, not to act to preserve the agricultural lands within i
( 2. The method of determining agricultural capability is not defined. Will
crop value .or production value take into account such things as irrigation,
drought, loss of crops from natural disasters?
3. Assessing by agriculture capability should be restricted by counties for
establishing mill rates rather than averaging all state townships.
4. Agriculture use should not include horticulture and nursery stock.
5. The loss of revenue to local governing bodies would have to be made up
from the state general fund. What would be the source of 'these monies? What
would the projected cost be on the next five years?
6. ' Because of the one unit per quarter/quarter much of the agricultural land
in the metro area would not qualify under the bill . Because of this, any farmer
not being able to qualify will be placed at a disadvantage and will be being
descrim.inated against by the bill .
7. Land can be bought and sold without restriction. Speculation on agricul-
tural land will still continue.
8. A Federal. Inter-Agency Study, National Agricultural Lands Study (NALS)
co-chaired by Secretary of Agricultural and Chairman of the Council on En-
vironmental Quality are to evaluate the effectiveness of existing land reten-
tion programs. These results will be available in 1981- to those concerned with
agricultural land loss. We suggest we wait for this study.
This resolution adopted by recorded vote of the Farmington City Council
in open session this 19th day of February, 1980.
Mayor
Attested to this q day of �" 1910
erk
SEAL R .
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February 27, 1980 - hasumme - +A
City of Eagan L �\
3795 Pilot Knob Road
Eagan, Minn. 55122
Attn: Alyce Bolke
RE: Anniversary Review
Dear Alyce:
We have had another excellent year with the City of Eagan and the renewal rates
are as follows effective April 1, 1980: -
Employee Life - $.45 per $1,000
Employee AD&D - $.06 per $1,000
Employee Weekly
Disability Income - $251 per $10.00
Employee Medical - $18.47
Dependent Medical $42.58
Medicare - $ 8.00
As you can see Alyce, the only change has been in a revision slightly upwards
of your Life rate based upon a current census. All other rates including all
medical rates have remained the same which is excellent considering an 18%
inflationary trend in the State of Minnesota.
I hope things have gone well with the City of Eagan account, we appreciate
your business and should you have any questions please don't hesitate to
call.
Sincerely yours,
Geo re thro
rouPen nd p
Representative
GAG:cn
cc: Erwin Helmken
File
Mailing address: P.O. Box 43035,St. Paul, Minnesota 55164
Home Office:Two Pine Tree Drive,Arden Hills, Minnesota 55112 (612)631-7000
Mutual Service Life Insurance Company/Mutual Service Casualty Insurance Company/Modern Service Insurance Company
Peoples
Natural Gas Division of
Northern Natural Gas Company
March 6, 1980
To The Honorable Mayor
and City Council
Eagan, MN 55122
Attention: City Clerk
This letter will serve as notification of a rate increase for natural gas
service to the general domestic and commercial customers in your community,
effective with bills rendered on and after January 18th, 1980. This increase
reflects a wholesale increase of 20. 11 cents per thousand cubic feet in the
cost of gas from our pipeline supplier, Northern Natural Gas Company.
With bills rendered on and after January 23, 1980, your rate decreased by
1.46 cents per thousand cubic feet. The rate decrease reflects a decrease'
in the cost of gas purchased by Peoples from its pipeline supplier, Northern
Natural Gas Company.
Also, with bills rendered on and after February 18, 1980, the rate will again
decrease by 2.70 cents per thousand cubic feet. This decrease reflects a
reduction to the filed rate adjustment of 20. 11 cents as stated above.
Pursuant to the cost of Gas Adjustment Provision (Original Sheet No. 74) of
our Tariff on file with the Minnesota Public Service Commission, Peoples
Natural Gas will place into effect an increase of 15.95 cents per MCF, which
is the net effect of the above increase and decreases, effective with all
bills issued on or after February 18, 1980.
Should you have any questions concerning these adjustments, please contact
your nearest Peoples Natural Gas Office or the undersigned.
Sincerely,
PEOPLES NATURAL GAS DIVISION
�l
District Manager
D