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05/19/1981 - City Council Regular t AGENDA EAGAN CITY COUNCIL REGULAR MEETING EAGAN, MINNESOTA CITY HALL MAY 19, 1981 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS �•1 A. Fire Department �', C. Park Department Q. \ B. Police Department Q,Z, D. Public Works Department IV. 6:55 - CONSENT ITEMS (One Motion Approves All Items) Q• A. Arnold Doering for a Non-Intoxicating Malt Liquor License for June 20-21, 1981 for Cedarvale Lanes Mens Softball Team for Univac Field �•' B. Arnold Doering for a Non-Intoxicating Malt Liquor License for June 27-28, 1981 for Eagan Mens Recreational Softball League for Univac Field if C. James Galarowicz for a Non-Intoxicating Malt Liquor License for July 25-26, 1981 for Eagan Raiders Softball Team for Univac Field �. � D. Employment of Eileen M. Zimmerman as a Clerk-Typist for the Police Department Q•� E. Portable Breath Testing Unit/Resolution (. F. Project /#336, Receive Report/Order Public Hearing (Tomark eAddition) 6 G. Project ##332, Receive Report/Order Public Hearing (Overhill Farm Addition) Q H. Project ##339, Authorize Feasibility Report (Brown's Lake Outlet) I. Employment of Beverly Rakauskas as Clerk-Typist, J. Project ##182R/319, Approve Resolution Requesting MnDOT Cost Participation (Burr Oak Pond Outlet) 9 K. Approve Grading Permit - Kraus Anderson (Pilot Knob Center) e.1 L. Receive Roles/Order Final Assessment Hearings - Miscellaneous Projects V. 7:00 - PUBLIC HEARINGS It A. Vacation of Richard Lane & Erik's Boulevard 11 B. Industrial Revenue Bond Financing for Gresser, Inc. , in the amount of $1,620,000 VI. OLD BUSINESS q.13 A. Jeffrey R. Bloom for a Waiver of Plat in Order to Split Lot 10, Block 3, Clearview Addition City Council Agenda May 19, 1981 Page Two VII. NEW BUSINESS .\S A. Burford Construction for a Waiver of Plat to Adjust the Center YLot Line Between Lots 23 and 24, Block 2, Ches Mar East Addition 'P B. Zeco Company for a Conditional Use Permit to Allow Outside Storage g. in an I-1 (Light Industrial District) Located at 3815 Cedar Ave. 01- C. Northwestern Bell for Waiver of Plat in Order to Create a 7,500 Square Foot Parcel for a Subscriber Station Located in Part of the SWC of the SWk of Section 20 Q3� D. U.S. Homes Corporation for Rezoning from R-4 to R-3 Consisting of approximately 59 acres and for Preliminary Plat Approval of Lexington Addition Consisting of Approximately 82 Acres, both Z Located in Part of the W' of the W� of Section 14 E. Final Plat for Coachman Land Company First Addition 4 F. Set Public Hearing for Industrial Revenue Financing for the Edward H. Mayhew Project in the Amount of $525,000 for 6-16-81 VIII. // ADDITIONAL ITEMS e .9 A. Bid Approval for -1981 Tractor/Loader/Back Hoe 57 B. Bid Approval for 1981 Single Axle Maintenance Truck w/Dump Box C. Contract 81-2, Receive Bids/Award Contract (Windcrest et al Streets) IX. VISITORS TO BE HEARD (For those persons not on the agenda) X. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 15, 1981 SUBJECT: AGENDA INFORMATION MEMO After approval of the May 5, 1981 City Council minutes and of the May 19, 1981 City Council agenda, the following items are in order for consideration. W1121 2.11 1.4 IQ 191112 V M: . i . FIRE DEPARTMENT A. Fire Department -- There are no items to be considered for the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- There are no items to be considered for the Police Department at this time. PARK DEPARTMENT C. Park Department -- Ridgecliffe Park-Master Plan -- At the last regular meeting of the City Council , a dratt ot the Ridgecliffe Park master plan as prepared by Brauer and Associates was given review and consideration. The comments made by members of the City Council were shared with the Advisory Park & Recreation Com- mittee at their regular meeting held on May 7, 1981 . The Parks Committee discussed the proposed Ridgecliffe Park master plan in detail and is recommending that certain considerations be made by Brauer and Associates before the final master plan for Ridge- cliffe Park is prepared. These changes and the response to the City Council concerns are to be discussed as a part of the Park Department business on Tuesday, so a final review and consideration can be given by the City Council before Brauer and Associates are requested to prepare final master plan drawings . For additional information, a copy of the Advisory Park & Recreation Minutes referring to this item will be enclosed with the Administrative Packet on Monday. SPECIAL NOTE: For further information regarding the drawings , please re er to pages 4 through llg as referenced in the City Coun- cil packet information of May 5, 1981 . ACTION TO BE CONSIDERED ON THIS MATTER: To approve or - deny the recommendations of the Advisory Park & Recreation Committee re- garding their recommendations to Brauer and Associates regarding final preparation of the master plan for Ridgecliffe Park. Agenda Information Memo May 15, 1981 Page Two PUBLIC WORKS DEPARTMENT, D. Public Works Department -- All public works items are listed as Additional Items to allow more time for other Department Head Business or informal issues to be addressed by the City Council between 6 : 30 and 7 :00 p.m. Z Agenda Information Memo May 15, 1981 Page Three • There are twelve (12) items on the agenda referred to as Consent Items requiring one (1 ) motion by the City Council . If there is any item which the . City Council would like to discuss in further detail , that item should be removed from the Consent Items and placed under- Additional Items unless the discussion required is brief. This will allow the Mayor to proceed with Public Hearings as legally noticed at 7 :00 p.m. TEMPORARY- 3.2 - ARNOLD DOERING A. Arnold Doering for a Non-Intoxicating Malt Liquor License for June 20-21, 1981 for Cedarvale Lanes Mens Softball Team for Univac Field -- An application for a non-intoxicating malt liquor license in the name of Arnold Doering for Cedarvale Lanes Mens Softball Team is in order for consideration. The license application is for June 20-21 for a softball tournament at the Univac Field. Chief of Police DesLauriers has reviewed the application and has given his approval for the application form. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the application for a non-intoxicating malt liquor license in the name of Arnold Doering. TEMPORARY 3.2 - ARNOLD DOERING B. Arnold Doering for a Non-Intoxicating Malt Liquor License for June 27-28, 1981 for Eagan Mens Recreational Softball League for Univac Field -- An application for a non-intoxicating malt liquor license in the name of Arnold Doering for the Eagan Mens Recrea- tional Softball League is in order for consideration. The license application is for June 27-28 , 1981 for a softball tournament at Univac Field. Chief of Police DesLauriers has reviewed the applica- tion and has given his approval for the application form. SPECIAL NOTE: According to the ordinance, a 3.2 temporary license is only valid for a maximum of two consecutive days . Therefore, it was required by ordinance to. issue two (2 ) separate licenses to Mr. Doering due to the ordinance technicality and also that Mr. Doering was representing two (2 ) different softball organiza- tions. ACTION TO BE CONSIDERED ON -THIS MATTER: To approve the application for a non-intoxicating malt liquor license in the name of Arnold Doering. 3 Agenda Information Memo May 15, 1981 Page Four TEMPORARY 3.2 - JAMES GALAROWICZ C. James Galarowicz for a Non-Intoxicating Malt Liquor License for July 25-26 , 1981 for Eagan Raiders Softball Team for Univac Field -- An application for a non-intoxicating-malt liquor license in the name of James Galarowicz for the Eagan Raiders Softball Team is in order for consideration. The license application is for July 25-26, 1981 for a softball tournament at Univac Field. Chief of Police DesLauriers has reviewed the application and has given his approval per the application form. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the application for a non-intoxicating malt liquor license in the name of James Galarowicz. PART-TIME RECEPTIONIST/CLERK-TYPIST FOR POLICE DEPARTMENT D. Employment of Eileen M. Zimmerman as a Part-Time Receptionist/ Clerk-Typist for the Police Department -- The Police Department has interviewed and tested applicants for the position of part- time receptionist/clerk-typist for the police department and is recommending the employment of Eileen M. Zimmerman effective June 1, 1981 . She would work approximately eighteen hours per week. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the employment of Eileen M. Zimmerman as part-time receptionist/clerk-typist for the Police Department. PORTABLE BREATH TESTING UNIT/RESOLUTION E. Portable Breath Testing Unit/Resolution -- The Police Department has requested one more portable test unit from the Department of Public Safety, State of Minnesota. They are presently using the two units which they received last year. There is no charge for the unit. A resolution similar to the one paseed on June 17 , 1980 would need to be approved by the City Council . A sample copy of that resolution is enclosed on page 5" for your reference. ACTION TO BE CONSIDERED ON THIS MATTER: To pass a resolution. authorizing an agreement providing authority for the City of Eagan to receive from the Department of Public Safety an ALERT J3A porta- ble breath test unit and to authorize the Mayor and City Clerk to execute said agreement. CITY OF EAGAN RESOLUTION 0 ON WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on June 17, 1980, all members being present; and WHEREAS, upon motion by Wachter , seconded by Egan with all members voting in favor, BE IT RESOLVED that the City of Eagan, Minnesota, enter into an agreement with the State of Minnesota, Department of Public Safety, for the following purpose, to-wit: To provide authority for the City to receive from the State of Minnesota, Department of Public Safety, (-!t) ALERT J3A portable breath test unitA on a loan basis. The unity are to be used by City law enforcement officers to assist them in the detection of motorists who may be in violation of Minnesota Statutes Section 169.121. BE IT FURTHER RESOLVED that the City Clerk and Mayor be and they are autho- rized to execute such agreement. DATED: June 17, 1980 CITY COUNCIL CITY OF EAGAN Attest: By: Beatta �lomquist, tfayor Al ce, Bo ke, City Clerk CERTIFICATION State of Minnesota City of Eagan I hereby certify that the foregoing Resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Eagan at a duly authorized meeting thereof held on the 17th day of June, 1980, as shown by the minutes of said meting in my possession. C A yce Bolke, City-Clerk Agenda Information Memo May 15, 1981 Page Five PROJECT 336 F. Project #336, Receive Report/Order Public Hearing (Tomark Addition) -- On April 21 , the City Council received a petition from the developers of Tomark First Addition requesting the prepara- tion of a feasibility report for the installation of streets -and utilities. Upon receipt of this petition, the Council directed the staff to prepare a feasibility report. This report has been completed and is now being presented to the Council for their review. The Public Works Director will be available to answer any questions pertaining to this report at the Council meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the feasibility report for Project #336 (Tomark First Addition) and order the public hearing to be held June 16, 1981 . PROJECT 332 G. Project 332, Receive Report/Order Public Hearing (Overhill Farm Addition) -- On March 30, 1981 , the City received a petition from the property owners/developers of the proposed Overhill Farm Addition. On April 7, the City Council received the petition and directed the staff to prepare a feasibility report for the instal- lation of streets and utilities in this proposed subdivision. This report has now been completed and is being presented to the Council for their review. The Public Works Director will be availa- ble to answer any questions pertaining to this report at the Council meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the feasibility report for Project 332 (Overhill Farm Addition) and order the public hearing to be held on June 16, 1981 . PROJECT 339 H. Project #339, Authorize Feasibility Report (Brown' s Lake Outlet) -- During the development of the Beacon Hill , Brittany Manor and Johnny Cake Ridge Additions , the overall drainage for these develop- ments was to be handled by internal storm sewer systems which uti- _mately would discharge into Pond LP-6 (Brown' s Lake) in accordance with the master storm sewer plan. This pond is located in the middle of the 120 acres owned by Mr. John Brown adjacent to and immediately east of Beacon Hills and Brittany Manor Subdivisions . Because the capacity of the internal ponds within the Beacon Hill and Brittany Manor Subdivisions has been reached, it has become necessary for this water to discharge into Mr. Brown"s pond (LP- 6 ) . Subsequently, it appears that Brown' s Lake will require a trunk storm sewer lift station outlet to Thomas Lake through the Agenda Information Memo May 15, 1981 Page Six proposed future Walden Heights subdivision. Because the storage capacity of the ponds located within the Beacon Hills subdivision has been reached, subsequent rainfalls result in flooding of street intersections within the Beacon Hills subdivision. Therefore, it is necessary for the City to immediately proceed with the preparation of a feasibility report pertaining to this trunk storm sewer outlet to relieve the drainage problem that currently exists in the recently completed Beacon Hills subdivision. ACTION TO BE CONSIDERED ON THIS MATTER: To authorize City staff to prepare a feasibility report for Project #339 (Brown' s Lake Outlet) . EMPLOYMENT OF CLERK-TYPIST/PUBLIC WORKS DEPARTMENT I. Employment of Beverly Rakauskas as Clerk-Typist, Public Works Department -- The Public Works Department has recently completed its advertisement and interview process for the replacement of the Clerk-Typist position vacated by Vicki Busick on March 31 , 1981 . The Public Works Director is recommending that the position vacancy be filled by Beverly Rakauskas. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the employment of Beverly Rakauskas as Clerk-Typist- for the Public Works Depart- ment. PROJECT #182R/319 J. Project #182R/319, Approve Resolution Requesting MnDOT Cost Participation (Burr Oak Pond Outlet) -- With the pending installa- tion of the trunk storm sewer lift station from the Burr Oak Pond and T.H. 55 ponds, MnDOT right-of-way will be benefited by this project. As such, they have agreed to participate in the con- struction costs of these projects on a representative percentage participation basis based on volume of run-offs generated into this drainage basin. In order for MnDOT to prepare this cost parti- cipation agreement with the City of Eagan, they require a resolution to be approved by the City requesting their cost participation. Enclosed on page - is a copy of the resolution to be passed ,by the City Council: T ACTION TO BE CONSIDERED ON THIS MATTER: To approve the resolution for cost participation from MnDOT (Project 319) and authorize the Mayor and City Clerk to execute same. 1 CITY OF EAGAN RESOLUTION REQUEST FOR MnDOT COST PARTICIPATION PROJECT #319, BURR OAK POND OUTLET PROJECT #182R, T.H. 55 POND OUTLET WHEREAS, there presently exist two ponds (GP-2/GP-3) adjacent to T.H. 55, approximately one-half mile east of T.H. 149; and WHEREAS, these ponds receive storm water drainage from the Minnesota Department of Transportation right-of-way and the City of Eagan on a proportionate basis; and WHEREAS, these existing ponds have reached their capacity to the extent of impacting the usability of trunk highway right- of-way and limiting the future development of property within this drainage basis; and WHEREAS, the City of Eagan is proposing to initiate a storm sewer lift station outlet from these ponds under Project #182R into Pond GP-1 (Burr Oak Pond) ; and WHEREAS, Burr Oak Pond (GP-1 ) also receives storm water run-off from MnDOT and the City of Eagan on a proportionate share; and WHEREAS, the City of Eagan will provide a storm sewer lift station outlet from GP-1 (Burr Oak Pond) under Project #319; and WHEREAS, the projects will mutually benefit MnDOT and the City of Eagan on a proportionate ration within their respective drainage basins; NOW, THEREFORE, BE IT RESOLVED that the City of Eagan hereby requests that MnDOT share in the cost of these referenced projects on a pro rata basis under a mutually cost participation agreement. BE IT FURTHER RESOLVED that the City of Eagan requests that MnDOT prepare said cost participation agreement for review and execution by the appropriate parties involved. Motion by: Seconded by: Those in favor: Those against: DATED: May 19, 1981 CITY COUNCIL Attest: CITY OF EAGAN F. .T. Vannver;_ e e . _ ? tv Cle-k Featta Blomquist . Mavor • 0 Agenda Information Memo May 15, 1981 Page Seven GRADING- PERMIT -- PILOT KNOB CENTER K. Approve Grading Permit - Kraus Anderson ' (Pilot Knob Center) -- A grading permit application has been received the City per- taining to the site grading of the proposed Pilot Knob Shopping Center and the related Duckwood Drive. The grading and drainage plan along with the appropriate bond and insurance certificate have been submitted and approved by the staff. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the application for a grading permit for Kraus, Anderson for the Pilot Knob Shopping Center project. ASSESSMENT HEARINGS L. Receive Final Assessment Roles/Order Final Assessment Hearings - Miscellaneous Projects - The following projects have had their construction completed, the final costs tabulated and final assess- ment roles prepared. The following is the list of those projects ' that are ready for final assessment public hearings : Project # Contract # Location 254R 79-17 Safari Estates Utilities 255 79-19 Thomas Lake Addition Streets 265 79-19 Lake Park Addition Streets 272 79-19 Brittany Manor Streets 287 80-1 Eden Addition Utilities 310 80-13 Ches Mar East 1st Addition Streets 312 80-17 First Minnehaha Addition Streets 199 80-17 Quarry Lane Streets 285 80-10 Silver Bell Road/Wuthering Heights Utilities NA 240A Highview Terrace Street 235 235 N' , NEk, Section 32 - Water Area 275 79-23 W�, Section 31 , Except Slater' s Acres- Water Area Because the majority of these projects are developments, the final assessment hearings are not expected to be controversial . The staff will be officially notifying and making information available to affected persons prior to the hearing in hopes of answering any questions they might have. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the final assessment roles and order the final assessment hearing -to be held June 16, 1981 for the above referenced projects. Agenda Information Memo May 15, 1981 Page Eight VACATION - ERICK'S BOULEVARD A. Vacation of Richard Lane & Erick' s Boulevard -- A public hearing has been officially noticed in the Dakota County Tribune to con- sider the vacation of Richard Lane and Erick' s Boulevard. On April 21, the City Council received a petition from Mr. Richard Strom with concurrence from Mr. Al LeCoq requesting the vacation of Richard Lane (Delores Lane to Cliff Road) and Erick' s Boulevard (Cliff Road to 700 ' south) . These two property owners constitute approximately 83% of the property owners affected by this proposed street vacation. This street vacation is being requested due to the proposed pending plat of Twin View Manor 2nd Addition which is precipitated by the very rough topography which makes the existing platted alignment of these two streets unfeasible for future street construction. All affected utilities have been notified regarding the public hearing concerning this vacation. ' The City has received no objections to this proposed vacation of public right-of-way, with the following exceptions : . 1 . Sufficient drainage and utility easements shall be retained as required by the City of Eagan. 2. The existing Northern Natural Gasline Easement shall be retained as presently dedicated. 3. All other existing electric and telephone easements shall be retained. With these conditions , the staff has no objections to the vacation of this right-of-way being granted. This will then allow the developer to proceed with the final platting of the Twin View Manor 2nd Addition. ACTION TO BE CONSIDERED ON THIS MATTER: To close the public hearing and either approve or deny the vacation of public right-of-way for Richard Lane and Erick' s Boulevard as petitioned with the neces- sary easement restrictions. Agenda Information Memo May 15, 1981 Page Nine I.R. FINANCING FOR GRESSER INC. B. Industrial Revenue Bond Financing for Gresser, Inc. , in the Amount of $1 ,620,000 -- A public hearing has been officially noticed in two ( 2 ) newspapers to consider an application for industrial revenue financing as proposed by Michael C. and Joan M. Gresser of Gresser, Inc. The amount of the industrial revenue financing requested is $1 ,620,000. It is estimated that twenty new jobs will be created at an estimated payroll � of $480,000. Gresser, Inc. , is proposing to acquire property defined as Lot 11 , Block 1 , Sibley Terminal Industrial Park. The industrial revenue financing includes a two phase project which consists of Phase One: All new construction consisting of a building totaling 30,015 square feet. Phase Two: Some new construction and remodeling of an existing building. The two (2) buildings will be used as general offices and warehouse. Mr. Gresser is proposing to relocate from his present facility located at 1971 Seneca Road to this new location at the intersection of Yankee Doodle Road and Terminal Drive. Gresser, Inc. , is a growing company that has been located in the City of Eagan for a number of years. Mr. Gresser is con- cerned about the lack of outside storage and the "impact it causes on the industrial neighborhood at his present location. The new location does not have the visibility from T. H. 13 that his existing facility currently has and the property is also better suited for industrial storage. Tentative plans are that Mr. Gresser would lease his existing building with the possibility of a future sale. The use Gresser, Inc. , is proposing for the property consi- dered for industrial revenue financing is consistent with the land use as outlined in the Comprehensive Guide Plan. The property is platted and there are no variances required. It was discovered by the City staff in a review of the site plan that a waiver of plat would be required to divide one lot into two lots to allow two separate buildings. A waiver of plat is a technicality and has been required by the City and will be considered by the Advisory Planning Commission at the May 26, 1981 meeting. To assure consis- tency that all Planning Commission items are reviewed and/or con- sidered by the City Council prior to industrial revenue financing, the site plan was given preliminary review by the City Council at a special meeting on May 12, 1981 . It was the general considera- tion, with no action taken, of the City Council that the waiver of plat was merely a technicality, and, therefore, the industrial revenue financing application could be consideration at the May 19, 1981 meeting. The City Administrator has discussed the method of financing with the fiscal consultant, Mr. Jeff Coult of Juran & Moody, representing Gresser, Inc . Concerns regarding the method in which temporary financing, if required, and/or a permanent take out is to be arranged have been discussed. Mr. Coult was requested Agenda Information Memo May 15, 1981 Page Ten by the City Administrator to provide a letter explaining the inten- tions of Gresser, Inc. , regarding industrial revenue financing. A copy of the application and a letter from Mr. Coult explaining the finanacing intentions are enclosed for City Council review. No financial statements have been received by the City. Miller & Schroeder Municipals, Inc. , have reviewed the financial statements and a copy of their findings is also enclosed. If there is any additional information required by the City Council , please feel free to contact the office of the City Administrator at any time prior to the City Council meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the industrial revenue financing for Gresser, Inc. , as presented. 12 0 Agenda Information Memo May 15, 1981 Page Eleven Kelm WAIVER OF PLAT — JEFFREY R. BLOOM ' A. Jeffrey R. Bloom for a Waiver of Plat in. Order to Split Lot 10, Block 3, Clearview Addition -- A public hearing was first con- sidered at the Advisory Planning Commission meeting of March 24, 1981 to consider an application by Jeffrey R. Bloom for a waiver of plat to divide Lot 10, Block 3, Clearview Addition, into two (2) single family lots. The item was continued until the April 281 1981 APC meeting due to a conflict of the applicant to appear at the meeting. This item was placed on the City Council agenda of May 5, 1981 and continued due to lack of attendance of the appli- cant at the meeting. The APC is recommending approval of the waiver of plat to the City Council . For additional information on the matter, please refer to the Planning Intern' s report which was enclosed in the May 5, 1981 City Council packet and referred to as pages 41 through 45. For a copy of the APC action on this item, refer to page 1�4 . ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the recommendation of the APC to approve the waiver of plat for Jeffrey R. Bloom as described. i JEFFRET R. BLOOM -- CLEARVIEW ADDITION WAIVER OF PLAT The first hearing convened by Chairman Harrison concerned the application of Jeffrey R. Bloom for waiver of plat in order to divide Lot 10, Block 3, Clearview Addition into two single family lots. Mr. and Mrs. Bloom were present and there were no objections. The Blooms indicated that they had no objections to the additional assessment proposed by the City. Gits moved, Krob seconded the motion to recommend approval of the application subject to the following conditions: 1. A single access shall be provided off of Cliff Road to serve both lots. 2. All necessary utility easements shall be provided. 3. The newly-created lots shall meet all City ordinance requirements. 4. Approval shall be obtained from Dakota County before access is gained to Cliff Road. 5. A cash park contribution shall be provided on the newly-created lots. 6. Additional sewer and water service must be provided to the west half of Lot 10. 7. All assessments providing benefit to this lot for streets and utili- ties shall be agreed to and/or paid. 8. In addition to the 5/10 foot drainage and utility easements adjacent to property lines, a drainage and ponding easement shall be dedicated across the north portion of Lot 10 to incorporate the 928.0 elevation contour. 9. Sufficient right-of-way shall be dedicated to provide for a 75-foot half right-of-way along Cliff Road (County Road 32). All members voted in favor. �4 • • Agenda Information Memo May 15, 1981 Page Twelve WHOM]$ � WAIVER OF PLAT -- LOTS 23 & 24, BLOCK 2, CHES MAR EAST ADDITION A. Burford Construction for a Waiver of Plat to Adjust the Center Lot Line Between Lots 24 & 24, Block 2, Ches Mar East Addition -- A public hearing was held before the Advisory Planning Commission at their last regular meeting held on April 28, 1981 to consider an application to adjust the center lot line between lots 23 and 24, Block 2, Ches Mar East First Addition, Section 26. These lots are zoned R-2 (Residential Duplex) . The Advisory Planning Commis- sion is recommending approval of the waiver of plat to the City Council . For additional information regarding the application please refer to the Planning Intern' s report found on pages —kthrough , and for a copy of minutes regarding the action to en by the AP , p ease refer to page _. ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny the recommendation of the APC to approve the waiver of plat for Burford Construction as recommended. r' CITY OF EAGAN SUBJECT: MIVER OF PLAT APPLICANT: BURFORD CONSTRUCTION LOCATION: IO S 23 & 24, BLOCK 2, CHES MAR FAST 1ST ADDITION, SECTION 26 EXISTING ZONING: R-2 (RESIDENTIAL DUPLE{) UNDER A PIANNED DEVELOPMENT DATE OF PUBLIC HEARING: APRIL 28, 1981 DATE OF REPORT: APRIL 22, 1981 REPORTED BY: KURTIS G. ULRICH, PLANNING ASSISTANT APPLICATION SUBMITTED An application has been submitted to adjust the center lot line between Tots 23 and 24, Block 2, Ches Mar East 1st Addition, Section 26. These lots are zoned R-2 (Residential Duplex) . COMMENTS Lots 23, Block 2 presently contains approximately 11,321 square feet and Lot 24, Block 2 contains approximately 5,368 square feet. City Ordinance No. 10 requires that there be at least 7,500 square feet per duplex unit. Together, Lots 23 and 24 comprise 16,689 square feet and in excess of the 15,000 square feet required for two duplex units. However, the present lot configuration will not accommodate separate ownership of each lot because both lots do not meet the minimum square foot requirements of 7,500 square feet. It is therefore requested that the present north lot line of Lot 24, Block 2 be moved 23 feet to the north. This would expand the area of Lot 24 to approx- imately 7,972 square feet and would decrease the area of Lot 23 to approxi- mately 7,669 square feet. Both lots therefore would be large enough (7,500 square feet +) to accommodate single ownership of each. Park dedication, maintenance agreements, and drainage and grading plans have been established adequately with the original plat. If approved, the waiver of plat should be subject to the following conditions: 1. The City will retain all existing drainage and utility easements. 2. All other applicable City ordinances shall be complied with. 3. The new lot configurations shall be recorded with the Dakota County Plat Commission. KGU/jac Certificate For: W.O. 81-93 Burford Cons P.O. Box 2121 0 Eagan Minnesota 55122 DELMAR H. SCHWANZ LANDSURVEYOR Registered Under Laws of The State of Minnesota 2978- 146TH STREET W.-BOX M ROSEMOUNT,MINNESOTA 86088 PHONE 612 423.1788 0 SURVEYOR'S CERTIFICATE m t2_�oz.3.5 K I RKWOoq DR%Vf. 29.91 0=2e51v41' - 83.3Z EAST 30 ( 0 7,(0l i OeA�yrwa k1Tt1-%TY EASEMENT 10 81 �s I to I U I � � I � tz _ I 1 U + s Qr o \3 LL 2 6 14 E O►bT J iMWrN U E o� UTA O Q � \' n N J � � 23.00. �l.T � 4 Sco m 0 1 0� a a( .2 113.21 EAST d a 14 8 '�E ap I Q I 10 rQ► ( � /- I 30 Y a f I hereby certify 'that 13.1 11 r this is a true and correct 68.$to EAST- representation of PARCEL A: Lot 23, Block 2, CH MAR EAST FIRST ADDITION, according to the recorded plat thereof, Dakota County, Minnesota, except the south 23. 00 feet thereof. PARCEL B: Lot 2i together with the south 23. 00 feet of Lot 230 Block 2, CHES MAR EAST FIRST ADDITION, according to the recorded plat thereof, Dakota County, Minnesota. Also showing the location of a proposed building thereon. Dated: April 2, 1981 MINNESOTA REGISTRATION NO.8625 •.a: `. G to _moi,•�.--`�r�tr• P F R PF o A L<A � - � a su PD UiW - :) . " Z 74- I ' W � r" Z P K'` FOREST PK PK ,., , O A A IL -r - ♦ �� r ,j-fbi.y .``�.J„� w ♦.,�. _ _ .I >-1� ^, +y i•.1.Jy '• .:.; J_�lJ�,� .:. "); ^. +_�� .J +i�"1,J..•. ��► �,t � tli��'��:��1'y��'••�:=� �•.►.off { �, �� „i:_)••t/.•. zi ! l'-� �'�.,PARcEt _- ,�� ,��`, � �•�✓•�;.V�.-)�-1�L j ..)� ) "Z�;'! !�•„ .I, v hj �•, '>-J,ar v,J r J ,. ,�'•' ?� ,}�'- �•�• � �`-,•�' ��.,,,t.'r"'� +. ";l dl.J 3•j�•i,r -- i� .�. ♦ J .JJ� oaf `•�� 1 �.� ) lji•'} .i{� !s"ji J .11�J`a�l� " ' �� ! J.'-,a �_� .,��•-i'�j� j �i.J�1••' f�J'J .)�'-%••,�') ,�l-,.;,,I -7•j�> >>�./ Fr��` .l a.%a S•�,,,y, �.�:.�J �•vi: �, f ./.�.� K'•j ►'( )., ,� .,� 's, '4.r-� .. 7 J �, _J= h:�r 2•.ti..�",j. 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J..�:1 ..T. ,� � , �'�•.J i.)s ��.%'•J�?�)lJJ"..3� y ��-' .,",., i),)h�j�,'�L ), J_, �� } J, ) }'•i331 •_�.,'; ,JJ� 'j i 'J, !j .�• .r"�:a� -� ': �iJ.. 1 iil�i!�v� J r,�:) ►`!'] L7•Y��. ) ►Jj.�i��?•'•�^'..~} �'= .J- - •.r a. p. �j•JJ••jy�?••� ~A) '_�r t '� ~!: rj}wr r • `JZ,,ti,f �.-'"/, } J �r .`�`) l 3.2 :J.,vJ; }r' !! J'j ./ %i�.•j�'� y�' ").` ,.,►.1 /. � �:7 T..�IJ�j J /�1 4��1-�t, t,�► s>" YS j.j' fi3• .)y� ;J �� i.7J,J�•} )J,�'..3J.3 , P �_�J�`?•�-/. tr,.J f ..., 7_Z ,�:-•°� a S U:��.t E X� P , t L� -i` � � t�i.?�! i�-��- �,v✓�)��j,��J 1 �1•�•!' �� J e, L - BURFORD CONSTRUCTION COMPANY — CHES MAR EAST 1ST ADDITION WAIVER OF PLAT The next hearing regarded the application of Burford Construction Company for waiver of plat of Lots 23 and 24, Block 2, Ches Mar East 1st Addition. The center lot line between the two lots was requested to be moved and it was noted that one of the lots was undersized. There were no objections to the application. Wilkin moved, Turnham seconded the motion to recommend approval of the application subject to the following conditions: 1. That a separate set of services be installed for each of the remain- ing parcels. 2. The City shall retain all existing drainage and utility easements. 3. All other applicable City ordinances shall be complied with. 4. The new lot configurations shall be filed with the Dakota County Plat Commission. All members voted in favor. �q Agenda Information Memo May 15, 1981 Page Thirteen ZECO COMPANY FOR CONDITIONAL USE PERMIT B. Zeno Company for Conditional Use Permit to Allow Outside Storage in an I-1 Classification -- A public hearing was held by the APC at a regular meeting held on April 28, 1981 to consider an applica- tion submitted by Zeco Company requesting a . conditional use permit to allow outside storage located at the Globemaster Building. This building is located at 3815 Nicols Road (Old Cedar Avenue) . The APC is recommending approval of the , conditional use permit as presented to the City Council . For additional information, please refer to the City Planner' s report, a copy of which is enclosed on pages 'L I- . through for your information. For additional information regarding the action that was taken by the APC, please refer to those minutes , a copy of which is found on pages :30 through 3 I . ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny the conditional use permit for Zeco Company as described. r.' Zo i • • CITY OF EAGAN SUBJECT: CONDITIONAL USE PEWIT FOR OUTSIDE STORAGE APPLICANT: ZECO CCMPANY LOCATION: 3815 CEDAR AVENUE SCUTH, THE GIOBEI%STER BUILDING EXISTING ZONING: L-1 (LIGHT INDUSTRIAL DISTRICT) DATE OF PUBLIC HEARING: APRIL 28, 1981 DATE OF REPORT: APRIL 22, 1981 REPORTED BY: DALE C. RUNKIE, CITY PIANNER APPLICATION SUBMITTED: An application has been submitted requesting a conditional use permit to allow outside storage located at the Glcbemaster Building, 3815 Cedar Avenue. LAND USE Presently, the site is zoned I-1 (Light Industrial District) and outside storage is allowed only through a conditional use permit. OCMK= For the past three years, the Glcbemaster Building has been vacant, and there have been many inquiries as to what the building could be used for. The newest request is, suYmitted by the Zeco Company who sells and is a supplier of small construction equipment. It is the staff's understanding that the applicant is proposing to only store small equipment on this site such as air compressors, packers and all sorts of small construction equip- menta The Glcbemaster Ccupany is proposing to rent half of the property which in- cludes the building to Zeco Corporation. The area to the north is still vacant, and there are no plans for that parcel at this time. The proposed building contains approximately 20,000 square feet of which 4,000 square feet would be used as a shop, 4,000 square feet for a part's department and 2,000 square feet office which would contain 2 stories, or a total of 4,000 square feet of office. The remaining 10,000 square feet would.be for storage of equipment. The applicant is proposing to employ approximately 20 people in the Zeco Company located at this facility. There would be approximately 15 full- time employees at the facility, and between 5-8 sales people who would be caning in and out of the facility. Z' CITY OF EAGAN CCNDITIONAL USE PERMIT FOR ZECO CCIMPANY APRIL 28, 1981 PACE TWO The proposed storage area will be on the western side of the site, or the side which is the closest to Cedar Avenue. The applicant is proposing to have a crushed rock surface and security fencing around the perimeter of the area they are renting. The applicant is also proposing to berm the area which abuts the Cedar Avenue alignment. Along with the berm, vegeta- tion will be planted on top to provide a solid screen frcm Cedar Avenue. The applicant is proposing to expand the parking area on the east side of the building. Enclosed is a copy of the letter frau Zeco Ccnpany explain- ing the changes which they would be proposing to make with this facility. If approved, the plan should be subject to the following conditions: 1. That the parking area shall be striped to provide at least 35 parking spaces for the facility. 2. The proposed storage area shall have crushed rock surface and dust control substances shall be periodically applied to keep dust under control in this storage area. 3. Storage shall not exceed 6 feet in height in the storage area. 4. outside storage shall only be allowed in the area where outside storage is designated. 5. Building permits shall be obtained, and the building code shall be met in areas where the building will be altered. 6. The conditional use permit shall be reviewed on a 5-year basis to see all conditions are being met. 7. A landscape bond shall be provided to guarantee that the landscaping which is proposed is ccupleted. This landscape bond shall be re- leased one year after the landscaping has been eapleted. DCR/jac Z2 THE 9033 LYNDALE AVENUE SOUTH . MINNEAPOLIS, MINNESOTA 55420 . PHONE 612-884-8181 COMPANY CONSTRUCTION EQUIPMENT AND SUPPLIES April 20, 1981 City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Re: Globemaster Building Proposal Gentlemen: This letter is to summarize the three drawings enclosed, c The two drainage drawings show that the surface runoff r is not changed appreciably by our proposal. The changes are as follows: 1. Existing low spot near southwest corner of the building would be filled and reshaped to flow along existing drainage ditch at south- southwest property line. 2. Added asphalt customer parking area on east side of building would be shaped so runoff would be away from building and towards driveway. The third drawing shows the proposed changes to the prop- erty and would include the following: 1. Berm to be built up on southwest property line from top soil taken from areas to be filled with crushed rock. Generally, this berm faces the new Cedar Avenue. A security fence would be put on top of the berm and a hedge planted inside the fence to provide screening from Cedar traffic. 2 . The security fence would be 6 ' high wire mesh with an extra 2' of barbed wire or an 8' high wire mesh fence without any top rail. Z� DULUTH BRANCH 6501 HAINES ROAD . DULUTH, MINNESOTA 55811 . PHONE 218-722-5568 i The ZECO Company April 20, 1981 City of Eagan Page two Additional security would be provided by a -building alarm, and yard lights on all corners of the building plus lights on 50 ' - 60' centers along the west, south and east wall of the building. 3. The crushed rock to be provided would be lime- stone 4" to 6" in depth. The depth would be determined after topsoil is taken off and ground condition can be determined. The low spot at the southwest building corner would be dug out, filled and reshaped. 4. The proposed asphalt customer parking area would be approximately 75' x 451 . Parking spaces would be striped. A curb would be put along the 75' border away from the building. A concrete pad 50' x 10' would be put outside the shop. The existing driveway is 20 ' wide. We are not proposing to widen it at this time as traffic connected with our business is extremely light. I hope this explains our proposed changes and additions . If you have any questions, please contact me. Yours very truly, The ZECO Company William J. njamin, Jr. Executive Vice-President - WJB,Jr./nl Enclosures 24 r MCRB .✓v .- �-__ - _ - _ _ ,�./ anw -_• a '. .. 6 L.� Ind _ --- -c �- -- -- rr _ _ ,=l�•!! ..' • hb er AZ j. mn 00 _ R Ind- .. R-IV •' SIC' p • _• Ind. NSR- LB— R-11 8LB_ R ' R-II P R-II'- CSC P L8 Re Rill y r .E' •� -- R41 RAI < " Rill _- ��,. �. ,,, Y R41 p HALL Ind. R V CSC -P • R-11 R-1 r, ' - _ P ��!' • R-III Le - R- R-4117 RB R i� s s; ia; i \ f R-III R-iIt R I Rtl C p E p R1 -'� R11 R-1iv ' R-11 = R-11 -4LB R-111 c: v R LB _:z- RS LB R-I pJ R-1 D R-1 m C57i 1R4 R-1 F R-II pf R-11 R-11 , � R-t' R-II t 's^qty fR-11 R41 1 + 1 1 1 � I 4 I Z b 1 \ 1 17 i 2�� Pub i . THE- ZECO COMPANY THIS DRAWING IN DESIGN AND DETAIL MINNEAPOLIS-DULUTH-HIBBING K OUR PROPERTY AND MUST NOT S[ 'Y'<.t '{( — USEO EXCEPT IN CONNECTION WITH OURWORK ALL RIGHTS OF DESIGN ..� C/t!!✓•t C:�-'kr"�/ AND DETAIL ARE RESERVED. REvls[o DRwG. NO- —A SK NO I l j � k Irr.^•!1! � � I V 1 � L�L � � i '� jig'• . .. ,o 01 o 1 I , ft , I ov ' � I 1 rr- 7 ' c �' _._. r �� f THE ZECO COMPANY • TWOS DRAWING IN DESIGN AND DETAIL MINNEAPOLIS-DUIUTM-HIBBING WS OYR W'RO►ERTT AND "NST NOT S[ USED GICE►T IN CONNECTION WMM O . OW: WORK ALL RIGHTS Of DESIGN AND DETAIL ARE RES[RT[D. � J • w.L..oT j o... .c.0 -I7 ' DRWG. NO. —A SN. NO. 1 /I 1 I p 1 15 I t 1 O z vi r o ( THE ZECO COMPANY THIS DRAWING IN DESIGN AND DnwrL. MINNEAPOLIS-DULUTH-HIRBING M OUR ►IrOPERTY AND MUST NOT f[ USED R WOK XCCpT IN CONNECTION WITH O OURALL R16NTS OF O[SION ANO DETAIL.AMC RESERVED. IJ R. "<, ✓ A..•iC. • R[Vlf[O DRWG. NO. -A SN NO. i EP WO CE . INDUST IAL, ,BARK ' Pr J , _ 'L 18 LI . , Nl - tt R_4 A LI LI R - L I R I G.z N MET 0 CE " ( L I SILL LB 72 Ll 9 �`°r r CSC R_4 =f Y . G �- P K . CSC PF ,. ,Z AA R_4 F e `SOAR L I .. A • K-AOPFi flAijut , AR ^ EEh GB GB R _ 4 RF ` . . . . . . ,, . . pF ZECO COMPANI CONDITIONAL USE PERMIT FOR OUTSIDE STORAGE The public hearing regarding the application of Zeco Company for condi- tional use permit for outside storage at the Globemaster Building, 3815 Cedar Avenue, was next convened. William Benjamin, of Zeco, and other representa- tives were present. He indicated the proposal was to have outside storage both on the east and west sides of the building on a crushed rock surface. Zeco would be renting the entire building and only a portion of the land and further, it was noted that the equipment would be higher than six feet with the tallest equipment nine feet eleven inches. He further stated that a maximum of 10 feet height limit is requested with a maximum of 10 pieces of equipment stored outside at any one time. Mr. Benjamin indicated that there was no plan for a pylon sign on the location. There were concerns about berming and it was suggested that the berming be outside of the fencing-to hide the fencing. Two neighboring owners were present and had objections to the debris that had blown around the area and the future maintenance of the exterior of the buiding. There was also concern about the on-site septic System and it was noted that the Building Inspector had inspected and indi- cated there were no problems in that respect. Mr. Benjamin further indicated that there would be some servicing but no engine repair or painting on the site. The Chairman was concerned about the septic system, that no landscape plan had been submitted, and also uncertainty about cleanup of the area. Krob moved, Harrison seconded a motion to recommend approval of the conditional use permit under the following conditions: 1. That the septic tank and drain field will be inspected and approved by the Building Inspector prior to approval of the conditional use permit. 2. That the parking area shall be striped to provide at least 35 parking spaces for the facility. 3. The proposed storage area shall have crushed rock surface and dust control substances shall be periodically applied to keep dust under control in this storage area. 4. Storage shall not exceed six feet except for a maximum of 11 pieces of equipment that are not in excess of 10 feet in height in the storage area. 5. Outside storage shall only be allowed in the area where outside storage is designated. 6. Building permits shall be obtained, and the buiding code shall be met in areas where the building will be altered. 3 � 7. The conditional use permit shall be reviewed on a 3 year basis to determine whether all conditions are being met. 8. A landscape bond in an amount to be determined by the City Council shall be provided to guarantee that the landscaping which is proposed is completed. This landscape bond shall be released one year after the land- scaping has been completed and the landscape plan shall be submitted prior to approval. 9. The entire property shall be cleared of all debris prior to the final approval of the conditional use permit including any debris that is found in general area. All members voted in favor. Agenda Information Memo May 15, 1981 Page Fourteen NORTHWESTERN BELL- -- WAIVER OF PLAT FOR SUBSCRIBER STATION C. Northwestern Bell for Waiver of Plat in order to Create 'a 7,500 Square Foot Parcel for a Subscriber Station -- A public hearing was held before the Advisory Planning Commission on April 28 , 1981 to consider an application that was submitted by Northwestern Bell for a waiver of plat in order to create a 7,500 square foot parcel for a subscriber station located in part of the SW4 of the SW4 of Section 20, or more commonly referenced, as due east of the Bap- tist Church on Wildwood Lane. The Advisory , Planning Commission is recommending approval of the waiver of plat application to the City Council . For additional information regarding this agenda item, please refer to the Planning Intern' s report, a copy of which is enclosed on pages - -S 3. through for your reference. For action that was taken—"Ey -the APC, re er to those minutes found on page ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny the recommendation of the APC to approve the waiver of plat for Northwestern Bell Telephone Company. 3 � CITY OF EAGAN SUBJECT: WAIVER OF PLAT - NORTHWESTERN BELL SUBSCRIBER STATION APPLICANT: NORTHWESTERN BELL ( MR. GIM HAMPTON) LOCATION: PART OF THE St& OF THE SWI-4 OF SBCTION 20 EXISTING ZONING: PF (PUBLIC (FACILITIES) DATE OF PUBLIC HEARING: APRIL 28, 1981 DATE OF REPORT: APRIL 22, 1981 REPORTED BY: KURTIS G. ULRIC H, PLANNING ASSISTANT APPLICATICN SUBMITTED: An application has been submitted for a waiver of plat in order to create a 7,500 square foot parcel for a Northwestern Bell subscriber station located in part of the SW 4 of the SW 4 of Section 20. COMMENTS On March 17, 1981, the Eagan City Council granted a special permit to allow the construction of a carrier building by Northwestern Bell Telephone Ccnpany sub- ject to ampliance with waiver of plat requirement; further subject to the use as a telephone carrier station only and that the reversion of the property in the event of abandonment of the proposed use by Northwestern Bell transfer to Cedar Grove Baptist Church provided the church is still the owner of the adjacent property to the north and the west, and it is used for church-related purposes; however, if such conditions are not met, that the property would then revert to the City of Eagan without cost to the City. The waiver of plat would allow Northwestern Bell to purchase and use the 50 x 150 parcel of property to site a telephone equipment building. This carrier building would be the fourth to be constructed of the original four proposed by they Northwestern Bell Telephone Coapany in 1980. A driveway and turnaround area would be used to service the area. The building would be a one-story masonry structure with dimensions of 16 x 17 feet. If approved, the waiver of plat should be subject to the following conditions: 1. Dedication of a 75-foot half right-of-way for CSAH 30 (Wildwood Lane) . 2. The proposed lot would be subject to the conditions of the special per- mit granted by City Council allowing construction of the proposed subscriber station. 3. Driveway access to CSAR 30 shall be subject to review by the Dakota County Highway Department. 4. All other City ordinance requirements shall be complied with. 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A f•,t �<}�+�-�A^ck wi` Y � ter•' u� a1� �.i�Jjy�-� +��.. i. :ds�1 $ �; ,"+� �.:y `irt'-'!' r� <, a +`�oY � _� E+ i�`c .a+t•y� �}"tl .y *� .4 4+� 3�*ti 1' hi ti jj�"''�, bi'..ca, yam. i r y d a� ►+ +„ y x N ttrcoi' 1, ,qtll. 60 .,r,e( ae.�► w �, �'o Mr` ra +�€ C * t lyeR �, e t fi <.� y .� '„�• k�'��F^�c ;s, �l •. �`t wq ,♦ '�'' q y-„y- � r � a E k.Y sf �, �, 1 .' � � a `� m .: '.>r"`4�•'-.,.` ,�• i � ""`- �,'"�s 7`' Viz`t. w. b 2_ _ ? e`;'a � '� t"@` . � r ^�ihq�P=' 't' 3``'S- ."„ sr.nr�'�`—''�"�',�„ f�;� ` "'aT_r a �• '-, � �'v„ s{.- e 1 - F , c FVo Fos" �Pd e CAN 3 n 1 sAli. 3 M _ c/L C 3 64 3S O G O i � c � eA A o Lh \� 1 - A95.0 CIS -- 1 i Q fx �I 4Qv -_` - • _-aT 1 LI TA NK QcRES � d•'^t� I f ADD TION R - 4 PJONR-4 A R - 3 T 8LA RErLI'N -- G� G.N-ME'vT - R 0 CEN E ._,� R -2 LB CSC Z r PK t -- CSC PF ,.:.., R { I t AR-4 .OARF • + , R -4 R -4 (1 79 "p'�. suexcT A R B NB R --� PF RB A R-4Px 7I 4 1 - - = 37 • gORTgWESTEM BELL, TELEPHONE COMPANZ SUBSCRIBER STATION WAIM OF PLAT The public hearing regarding Northwestern Bell Telephone Company for waiver of plat to create a 7,500 square foot parcel for Northwestern Bell subscriber station located adjacent to Cedar Grove Baptist Church on Wildwood Lane was next brought to order by the Chairman. Glen Hampton of Northwestern Bell was present. He indicated that Northwestern Bell did not object to a 55- foot half right-of-way. The building will be about 16 feet by 19 feet. Gits moved, Bohne seconded the motion to recommend approval subject to the follow- ing conditions: 1. That there would be an adequate landscape plan and bond to be posted and approved by the staff. 2. Dedication of a 55-foot half right-of-way for CSAH 30 (Wildwood Lane). 3. The proposed lot shall be subject to the conditions of the special permit granted by the City Counci allowing construction of the proposed sub- scriber station. 4. Driveway access to CSAH 30 shall be subject to review by the Dakota County Highway Department. There were no objections to the application. All voted in favor. 3$ • Agenda Information Memo May 15, 1981 Page Fifteen REZONING & PRELIMINARY PLAT OF LEXINGTON ADDITION D. U. S. Homes Corporation for Rezoning from R-4 to R-3, consisting of approximately 59 acres, and for Preliminary Plat Approval of Lexington Addition, consisting of approximately 82 acres -- A public hearing was held by the APC at the April 28, 1981 meeting to consi- der two applications submitted by U. S. Homes Corporation. The first application is a request to rezone approximatley 59.03 acres from R-4 to R-3. The second application is a request for pre- liminary plat approval of Lexington Addition which consists of approximately 84.62 acres and will contain 260 condominium units and 25 acres of R-4 zoning. The Advisory Planning Commission is recommending approval of the rezoning and preliminary plat to the City Council. For additional information on this agenda item, please refer to a report prepared by the City Planner enclosed on pages through 4.g . Also, a larger copy of the pre- liminary p a o Lexington aceis enclosed without a page number for review purposes . For the action that was taken by the APC, please refer to those minutes found on pages through ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny the recommendation of the APC to approve the rezoning and preli- minary plat proposed as Lexington Addition. 3� c • • CITY OF EACJAN SU13J ECT: REZONING AND PRELIMEQ1M PLAT - LEXINGTON PLACE APPLICANT: U. S. HOMES CORPORATION LOCATION: of the A, SECTION 14 EXISTING ZONING: R-4 (RESIDENTIAL MULTIPLE DISTRICT) DATE OF PUBLIC HEARING: APRIL 28, 1981 DATE OF REPORT: APRIL 21, 1981 REPORTED BY: DALE C. R1ZME, CITY PIER APPLICATION SUBb1ITTED: The first application submitted is a request to rezone approximately 59.03 acres fran R-4 (Residential Multiple District) to R-3- (Residential Townhouse District) . The second application is a request for preliminary plat approval, Lexington Place, which consists of approximately 84.62 acres and will contain 260 con- daniniun units and 25 acres of R-4 (Residential Multiple District) zoning. LAND USE 3 Presently the entire 84 acres is zoned R-4 (Residential Multiple District) and would only allow multiple dwellings within this area. The density for the multiple district ranges frau 11-24 dwelling units per acre based on the number of stories and the number of bedroom per unit. The Eagan Land Use Guide shows the proposed parcel as two different land uses. The north � is proposed for R-3 (Mixed Residential) with a density of 6-12 dwelling units per acre. The south � of the property is shown as R-2 (Mixed Residential) with a density range of 3-6 dwelling units per acre. A copy of the Land Use Plan is enclosed for your review. cc"V= The R-3 zoning district would contain 59.03 gross acres. The gross density for this area is 4.4 dwelling units per acre. The net acreage after streets and rights-of-way have been deducted is 49.05 net acres and would have a net density of 5.3 dwelling units per acre. Ordinance 52.07, Subdivision 4 allows a maximum density of 6,000 square feet per unit, or 7.26 dwelling units per acre. The applicant is proposing to construct 49 buildings, or 169 dwelling units of the Madel 81, 82 and 83 type units. The applicant is also proposing to construct 8 buildings, or 84 dwelling unfits of the Model 88 type unit. Total T� CITY OF EAGAN REZONING AND PRELD1INAFff PLAT - LEXINGTON PLACE APRIL 28, 1981 PAGE TWO number of quadriminium units in the R-3 zoning district would be 260 dwelling units. The Model 81 style unit contains 700 square feet plus a garage. Model 82 contains 1,092 square feet plus a garage. Model 83 contains 1,312 square feet plus a garage. Model 88 contains 1,012 square feet on a upper level plus a garage. There is an expansion area of 482 square feet in the Model 88 for a total square footage of 1,496 square feet. NOTE: The Model 83 is the new style of quadriminium, which is a 3-bedroan unit built on a slab. NOTE: The Model 88 is the traditional quadriminium which has a total square footage of 1,496 square feet, which is noted above. The lot coverage on the townhouse develognent is 12.5%, which is under the 20% maximum lot coverage for a residential develognent. The proposed townhouse units meet all the setbacks frau exterior property lines. The interior streets, or private street setback varies frau 24' to 26' setback frau the back of the curb. All dwelling units meet the 30' spacing requirement. The private drives vary in width depending on the amount of buildings on a private street. If they are only one building deep, the right-of-way for the private street is a 20' width with a 16' roadway. If there are more than one building behind each other, the right-of-way is 30' with a 26' roadway width. There are two buildings that would have access provided by a 16' private drive off of a 26' private drive. The maximum length of the private drives shown on the proposed plan are approximately 400-440 feet in length. R-4 ZONING DISTRICT The portion of the site which is proposed to remain R-4 (Residential Multiple District) is 5.92 acres on the northend of the site and 19.67 acres on the southern portion of the site for a total gross area of 25.59 acres. The loca- tion of the R-4 (Residential Multiple District) are proposed on Lot 1, Block 66 and Lot 1, Block 67. Presently the zoning ordinance allows one building per lot, so when this area develops, the area could possibly have to be replatted when the condominium, or apartments are constructed. The density for the R-4 development would be approximately 12 dwelling units per acre. The net density for the R-4 dwelling units could be approximately 300 dwelling units. At the present time, the preliminary plat is not showing the location of the eondaminium apartments. A detailed site plan for the condominium apartment should be provided to staff and reviewed by the City prior to the construction of the unit. Therefore, staff is not coumenting on the condominium units at this time. OVERALL PLAT The access to Lexington Place will be frau Duckwood Drive, which is a collector which will be continued from the existing Duckwood on the Westside of Lexing- ton Avenue. Duckwood is proposed to be a collector and will be stubbed to the property line to the east. Presently to the east of this site is the Carriage Hills Golf Course and if the golf course is ever converted to a residential development, access will be provided bDuckwood Drive. There is also a t • • CITY OF EAGAN REZONING AM PREL,Irm-NAM PLAT - LEXINMM PLACE APRIL 28, 1981 PAGE THREE looped street proposed to run north of Duckwood Drive, and a street running from Duckwood Drive south to Lexington Avenue to provide circulation for the overall plat. The Park Commission has informally looked at Lexington Place. It is a preliminary indication that the Park Committee will take a cash dedication per unit versus a land dedication. The proposed park for Neighborhood 14 is located on the southeast corner of the Carriage Hills Golf Course. The Park Ccnmittee has looked at the sidewalk being provided on the northside of Duckwood Drive, and a trail to be constructed from Duckwood to the south of the plat. They have also indicated a possibility that 2 tot lots should be created for this develogmment. The formal Park recommendation will be made at the May 7, 1981 Park Committee Meeting. If the plat is approved, it should be subject to the following conditions: 1. The preliminary plat shall be reviewed by the Dakota County Plat Commission and subject to the Dakota County Plat Commission's recc mmen- dations and cammmnts. 2. A 55' right-of-way should be dedicated for Lexington Avenue. 3. A trail shall be constructed from Duckwood Drive to the southern border of the plat. This trail shall be constructed by the developer at his cost. The applicant shall submit a landscape plan which shall be approved by the City, and a landscape bond which is adequate to cover the landscape requirement. 4. If a model home site is to be provided within the plat, the model bamme site shall be designated at this time. 5. The applicant shall be required to submit plans for tot bots in each of the two areas designated. This plan shall be approved by the Eagan Park Director. 6. The applicant shall be required to submit by-laws for the Home- owner's Association so that the City can review these by-laws prior to the approval of the final plat. 7. A sidewalk shall be constructed on the northside of Duckwood Drive. 8. The developer shall submit detailed plans for the condominium apartment ommplex for City approval prior to the construction of any of the R-4 sites. 9. The developer shall install fire hydrants at the entrances to the private streets which have a 30' right-of-way. 10. All other applicable ordinances shall be met. Dc-'R/jac �/1 • ENGINF RING RECOMENDATIONS - LEXINGTON PLACE �.� Sufficient right-of-way shall be dedicated to provide for a 55' half right-of-way along Lexington Avenue. 2 The construction of a 44' 9-ton collector street for the extension of Duckwood Drive with a 5' concrete sidewalk on the north side will be the total responsibility of this development. 3. 'The developer will be required to install an 8' bituminous trailway on the east side of Lexington Avenue outside of County right-of-way south of Duckwood Drive. �4. � All related trunk area and lateral"benefit from trunk assessments - m.st bePaz d and/or levied at the time of final plat approval if not covered under an approved project by the City of Eagan. 5. )Sufficient drainage/ponding easements shall be dedicated for the following ponds to the required elevations: G DP-18, 880.0; JP-45, 897.0; JP-46, 894.0 TAC/jac 43 i TO: ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: THCMAS A. COLBERT, DIREC.'TOR OF PUBLIC WORKS DATE: APRIL 23, 1981 RE: PRELIMINARY PLAT - LEXINGTON PLAICE (U.S. HC t ES CORPORATION) The Public Works Departtrnent has the following camients to offer in consider- ation of the above-proposed preliminary plat: UTILITIES Watermain of sufficient capacity and pressure is inrediately available along the west side of Lexington Avenue north of Duckwood Drive. Sanitary sewer to service this proposed plat is available along Yankee Doodle Road located : mile north of the north line of this proposed plat. This trunk sanitary sewer will have to be extended south of Yankee Doodle Road through the proposed Tomark Addition, which is presently in the pre- liminary platting process. Based on the elevations available of this trunk seer in Yankee Doodle Road, no structure will be allowed to be built below the 885.0 elevation. STREET'S Access to this proposed plat will be frau Lexington Avenue (County Road 43) . This section of County road is presently not improved to the ulti- mate design standards. Duckwood Drive will have to be constructed as a 9-ton, 44' wide collector with a 5' concrete sidewalk on the north side to the east end of this pro- posed plat for future continuation. Because this extension of Duckwood Drive is presently not scheduled by the City as a part of this 3-5 year capital =Vrovenent program, the funding of this collector street will have to be the responsibility of this developer. GRADING AND DRAINAGE There are 3 major drainage basins available to handle storm water run-off generated by this proposed plat. Pond DP-18 is located in the northeast corner of this plat with a proposed normal water elevation of 876.0 and a proposed high water elevation of 880.0. This pond is included as a part of Project 322 (O'Leary Lake Outlet) that is presently under study but not yet approved for construction. This pond will outlet through the proposed Tanark Addition and ultimately to Iiwiay Lake. This will handle the drainage generated by storm water run-off for the land located north of Duckwood Drive extension. For the portion of this plat located south of Duckwood Drive, storm water run-off will be directed to Pond JP-45 (N-890.3, H-897.0) located south of Duckwood Drive in the center of the Ccmmns area. This pond will have to receive drainage from Pond JP-46 located east of this proposed plat within the Carriage Hills Golf Course and direct it with a storm sewer outlet to Hurley Lake (JP-11) located north of Wescott Road extension and 41 LEXINGTON PLACE PRELIlMInVY PIAT - ENGINEERING RECCMMENIDATIONS PAGE TWO 4 mile west of Lexington Avenue. This will involve a tnn* storm sewer in- stallation project which has not been reviewed or studied. This is not included in Project 322 for the O'Leary Lake Outlet. Because of the ex- tensive easements required for this southerly drainage/storm sewer, it is doubtful that this storm sewer outlet could be provided for prior to June/ July, 1982. EASEMENTS TIS AND RIGS-OF-1VM Sufficient right-of-way will be dedicated to provide for a 55' half right- of-way along Lexington Avenue (County Road 43) . The extension of Duckwood Drive will require an 80' right-of-way dedication. Drainage and ponding easements incorporating the 880.0 elevation for Pond DP-18 will be required. Also, Pond JP-45 will require a drainage easement incorporating the 897.0 elevation, and Pond JP-46 will require a drainage easement incorporating the 894.0 elevation. All other standard easements will be required at the time of the final plat approval. e r SITE PLAN The Engineering Department has concerns pertaining to the number of private driveway accesses proposed for the connection to the collector street, Duck- wood Drive. With the proposed layout of this plat, there would be 114 dwell- ing taking access to Duckwood Drive within a 650' distance. Although, direct driveway accesses are not prohibited for city collector streets, past policy has been to minimize and discourage their private connection to the collec- tor streets. ASSESSMENTS Trunk sanitary sewer and water area assessments have been levied to the pro- perty located on the north side of the proposed extension of Duckwood Drive. This parcel will be responsible for assuming the lateral benefit fron trunk watermain installed along Lexington Avenue north of Duckwood Drive. Trunk area storm sewer assessments are proposed under Project 322 for the area north of Duckwood Drive. For the land located within this proposed plat south of Duckwood Drive, trunk area sanitary sewer, water and storm sewer will have to be levied as a con- dition of final plat approval or.under a future project yet to be determined/ ordered. With the exception of trunk area storm sewer which will be assessed on a square footage basis, trunk area sanitary sewer and water will be assessed on a per-lot method based on the number of lots contained within the final plat. The proposed R-4 development of apartments/condominiums will be assessed on a per-acre basis for trunk sewer and water. In addition, trunk watermain will have to be extended south of Duckwood Drive will have to be installed to provide for the required looping. Subsequently, a lateral benefit from trunk watermain will be assessed for this extension of trunk watermain south of Duckwood Drive and also east of Lexington Avenue. I will be available to answer any questions pertaining to this proposed plat at the Planning Commission Meeting of April 28, 1981. Respectfully subuitted, Thomas A i r of Public Works TAQ/jac • ' f. : :9 i - - OIF s�.�,+. _. kid C Incc COM:,r PLANNEDMf=RC1AL f.- , DEVELOPMENT .� Ind - - _ r LB R-11 Ftj Ind GB. •..R R I In 1 ..�. RB,D R-1 • >�. - � _ � -,_ -C" -` Ind. , Ind - NB i R-11 I' LB S R-iil it L8 R-{I- - y R-4 ,a , • ..A. R p _ CSC P — - fnd P Rn f H • — ", R-li ra r LB u J .... FU , a'. .. t ' '• �- r — R-II p R•111 _ r ~DRQ R-1 IndW _ . R4 p R-IV J. ---_._;Tt r r i R-ill > •"p R-1 j R-1 N _ ' R-11 HS - _ R-1 P Z a pP `R{ " .. R_I - R-11 _ R-11 ' R-111 R-II � : ! M \ 1 R-til R-1 -III R1 f_.• ( CSC/ GB/R II C - T i G8/ + ._.s+r ..�. p R-II .1 s•"- R-11 K-u * . ;; .... ® R-1f - j . 2 R-I . 7 _ _ -" we r. P R-II p: R-11 tow+ r j T ,• R_r-' . . w 1 � \ _ Pie/i,�rinory P'vt CITY Of EaGANI �I �\� �� Of RALPH T_lwE lON * _ f LEXINGTON PLACE - for: U.S. Home Cor oration oura.ogo ( ai I . �. Tf�- _ s r ala N _ I I = a � ,� J _- L Ile ' _ :a a 41 c ` { 4-! � a 110, z �a 3IM/YaI t-.z z-�,%"^V��,-�� ay♦��'`�z z�t-�,��'vsa�;,f''•�1�1�1.ai=dlit�f r;�-..4�4 l.a�`�Y�� sPONo-• Ty�+�r��T,i^t'�r"tL�'F l vst-a.1(��/„�`_�-,t:,-/•'/%_o}ta,��/e�r-r+��.�•�.`��/y\'1..1.S., 10 4*3 " OUT L DENNIS MCCARTNY ; erF'Ij1�� . r.\\t,Tt` t,I'``��.`.•_— r- 1 �II �' .:1� 't�� ,I c j .i CiL'wIO �ASSOC�AT�s,I .L �AHw ap i x z F•=a r � p J lw-Fl-.J--L, m Ca y 1 1f 1 1r 1 1 � I 3nlaa aoonnHana _ 1c C o o NOIlVaOdaOd 3PIOM .j L I -: r ( CENTER NCO TRIAL PARK A I ' LI R -2 R -2 S C ..GB LB- SCO HI� R-4 . Q -N _� WESCOTT CARRIAGE \ A HILLS A R-4GOLF > �`y _3 COURSE GARDEN L �TS PF �DVG f W000 TAT• ts'. 4-,. RAILS R _4 S . R -4 ./ woC R-3 i R- i10 �= IES OTT RpaQ ! f A PD i • LEZINGTON PLACE REZONING AND PRELIMINARY PLAT -- U-3- HOMES The next hearing convened by the Chairman concerned the application of U.S. Homes and Orrin Thompson Homes to rezone approximately 59.03 acres from R-4, Residential Multiple, to R-3, Residential Townhouse and for preliminary plat approval of Lexington Place consisting of approximately 84.62 acres containing 260 condominium units and 25 acres of R-4 zoning. Mr. Charles Linden, Mr. Orrin Thompson and Mr. Bob Carlson appeared for the applicant. Member Wilkins stated her concerns about the revision of zoning from Agricul- tural to R-4 and whether any conditions had been imposed upon the rezoning in 1969. Copies of the minutes indicated that there did not appear to be any conditions imposed at that time. She also questioned whether the staff had completed its study regarding the condominium type housing which had been requested by the City Council at the time of installation of the approval of the proposal in Ridgecliffe Addition, and further expressed her concern re- garding the construction of multiple family adjacent to existing R-1 along Wescott Road. Member Wilkins moved to continue the application until the next regular meeting until these answers have been submitted to the Commission. Harrison seconded the motion. Those in favor of the motion were Harrison and Wilkins. Those against were Bohn, Krob, Gits and Turnham. Mr. Winden explained the proposal in detail and stated that 196 units would be provided in the central area with 64 units in the balance with 260 condominium units proposed. Net density would be 5.3 units per acre with the gross density of 4.4 units per acre. There was considerable discussion con- cerning spacing and the driveways for parking and in addition, street main- tenance. No specific plans have been developed for the R-4 area. The devel- oper will dedicate several ponds to the City as requested and the proposal is for 17 acres of open space in the quadraminium area exclusive of streets. Substantial setbacks from Lexington Avenue are provided and Outlot F includes 3.6 acres of open space and 2.8 acres on Outlot A for open space. Some members expressed their concerns about developing R-4 to the north and at the south after the R-3 has been developed which may create objections by owners. Mr. Thompson stated that buyers of the condominium parcels are giver full dis- closure of the proposed future multiple construction. Member Wilkins also expressed her concern about the large number of driveways to Duckwood Drive. The developer indicated that it is expected that the children in the one to three-bedroom condominium units will approximate .18 per unit which exists in Ridgecliffe Addition. The development work is planned during 1981. Gits moved, Bohne seconded a motion to recommend rezoning from R-4 to R-3 as requested. It was noted that the Planning Commission had approved the re- zoning on March 25, 1969 and the Town Board on April 15, 1969. All voted in favor. Gits then moved, Bohne seconded a motion to recommend approval of the preliminary plat subject to the following conditions: 1. The preliminary plat shall be reviewed by the Dakota County Plat Commission and subject to the Dakota County Plat Commission's recommendations and comments. 2. A trail shall be constructed from Duckwood Drive to the southern border of the plat. This trail shall be constructed by the developer at its cost. The applicant shall submit a landscape plan which shall be approved by the City, and a landscape bond which is adequate to cover the landscape requirement. SO 3. If a model home site is to be provided within the plat, the model home site shall be designated at this time. 4. The applicant shall be required to submit plans for tot lots in each of the two areas designated. This plan shall be approved by the Eagan Park Director. 5. The applicant shall be required to submit by-laws for the homeowner's association so that the City can review these by-laws prior to the approval of the final plat. 6. The developer shall submit detailed plans for the condominium apart- ment complex for City approval prior to the construction of any of the R-4 sites. 7. The developer shall install fire hydrants at the entrances to the private streets which have a 30 foot rights-of-way. 8. All other applicable ordinances shall be met. 9. Sufficient right-of-way shall be dedicated to provide for a 55' half right-of-way along Lexington Avenue. 10. The construction of a 44 foot 9-ton collector street for the exten- sion of Duckwood Drive with a 5' concrete sidewalk on the north side will be the total responsibility of this development. 11. All related trunk area and lateral benefits from trunk assessments must be paid and/or levied at the time of final plat approval if not covered under an approved project by the City of Eagan. 12. Sufficient drainage/ponding easements shall be dedicated for the following ponds with required elevations: DP-18, 880.0; JP-45, 897.0; JP-462 894.0. It was noted that it was proposed to construct condomiuniums in the R-4 area with a maximum of three stories including one and two bedroom units from 700 to 1,000 square feet per unit. All voted in favor except Wilkins who voted luding one and two bedroom units from 700 to 1,000 square feet per unit. All voted in favor except Wilkins who voted no because she stated the City Council has not been submitted a study from staff to evaluate the R-3 condominium type development being proposed. i Agenda Information Memo May 15, 1981 Page Sixteen COACHMAN LAND COMPANY FIRST ADDITION E. Final Plat, Coachman Land Company First Addition -- The final plat for Coachman Land Company First Addition is in order for con- sideration. The development agreement and all related documents have been prepared by the City Attorney' s office, reviewed by the City staff and are in order for consideration. Enclosed on page S is a copy of the final plat for Coachman Land Company First-Tddition. ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny the final plat as presented. S� ec-in ••••ove• — _l_ � • x 3 I'1 V -- -- •rr •f Y A . f— Y i 41 L i �• I t cl 1 a I Y o '_• Z � 1 cts S � 1 ti two _ m — -- W z J W a H z I 1a t 11 S3 - - Agenda Information Memo May 15 , 1981 Page Seventeen SET PUBLIC- HEARING -- MAYHEW I.R. FINANCING F. Set Public Hearing for Industrial Revenue Financing for the Edward H. Mayhew Project in the Amount of $525,000 for 6-16-81 -- A letter and documents concerning industrial development revenue bond financing for the Edward H. Mayhew Project (Office/Warehouse Building) is in order for consideration. A public hearing has been requested for the June 16, 1981 City Council meeting. All information concerning the application and support data will be provided as support information for the public hearing. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the establishment of a public hearing for the 6-16-81 City Council meeting to consider industrial development revenue bond financing for the Edward H. Mayhew Project. J � Agenda Information Memo May 15, 1981 Page Eighteen WA 11 o TRACTOR/LOADER/BACKHOE !i A. Bid Approval for 1981 Tractor/Loader/Backhoe -- Bids were received by the City at 3 :00 p.m. May 7 , 1981 to consider a 1981 tractor/loader/backhoe for use by the Public Works Department. Bids were solicited from ten (10) prospective bidders . However, all the bidders did not supply the City with a bid on the equipment as specified. Enclosed on page - T(p is a copy of the bid tabula- tion. The bids have been reviewed-Fy—t he Director of Public Works, the Public Works Superintendent and City Administrator and it is recommended that the bids submitted by J. I . Case with a net price of $25,373 be approved. The net price as bid by J. I. Case is slightly higher than the bid by Carlson Tractor; however, J. I. Case is bidding a total cost bidincl.uding a guaranteed maintenance expense for five years or 5,OOO hours , whichever occurs first, that will not exceed an amount higher than $3,500. Secondly, J. I . Case is offering an option of a guaranteed minimum repurchase in five years which has been covered by a performance bond in the amount of $27 ,500. This bid is considered a total cost bid. The administration feels the guaranteed maintenance 'and the guaranteed repurchase provide protection for the City that if the City should acquire a piece of equipment where a number of mechnical problems are experienced, it is possible to protect itself for maintenance expense and sell the equipment at a guaranteed price in five years . The total cost bid does not require that the City sell the piece of equipment to J. I . Case in five years. That equipment can be kept for the City for however many years desired and sold to any company or traded at any time. This item was budgeted at $40,000 and therefore the amount is significantly under the amount that was originally proposed for the 1981 budget. This piece of equip- ment will be purchased with equipment certificates. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the recommendation of the Director of Public Works and City Adminis- trator to purchase the 1981 tractor/loader/backhoe as submitted by J. I . Case Company. sS C> 0 C� A A t� O O O P1 P� fYl H � � pp Q 01 � tet' � •� �• 2, u� w o G7 v� iMir I i I H H o vio - o o M H t.0 C 0 o Q Q Q O � oLr) P4 W W o cn H N N 1 1 1 � 4� � O� zz Q t/} VI• i? � � (� H H O O O O O O O ri O ri Lr) O %0 O %0 C7 M w VM M N N mM N CO- V)- t/} O O O O HA HCS O w (Q R1 rO-1 o t� rn 8 (Y) % % % % v v 7 M k0 r- �] cr ri N 1 ( M vi- vlH 0 000 a a 0 M O M O Q� a p', � 1` O 1` O Z 2 O [` O d' N M 1 1 N 00 m rl O CD O O a HLa a 8 IV O � o (� Lr, 00 � °' . H LLO CN r- lqr r) m CNQ i 1 1 � oQ O O O O O O O O O O O O O O O M M OD Cf) O M Ln to M BOO 0000 U') I O Ln to M !` r-i U') 00 H CN CN CN + I II + 1 w � 04 • w H . Agenda Information Memo May 15, 1981 Page Nineteen BIDS FOR 1981-MAINTENANCE TRUCK r B. Bid Approval for 1981 Single Axle Maintenance Truck with Dump Box -- Bids were received at 3 :00 p.m. on May 7, 1981 for a single axle maintenance truck with dump box. There were seventeen potential bidders, of which only four (4) provided the City with an actual bid. Please refer to page for a copy of the bid tabulation. The 32,000 GVW singleax:maintenance truck with dump box was bid at the total bid with three (3) alternates . The first alternate was for furnishing and installing a reversible snow plow with a quick couple hitch. The second alternate was for a tailgate sander and the third alternate was an underbody truck scraper designed to move snow without windrow using standard grader section cutting edges. Lakeland Ford was the apparent low bidder for the truck without the accessories. However, since the Public Works Department needs a vehicle for snow and ice control also, all attachments are necessary. Therefore, Superior Ford with a base bid of $31 ,678 and a total bid of $40,280 with the three alternates would then become the low bidder. This piece of equipment will replace a 1972 single axle maintenance truck and it was proposed by the City that a 1964 dump truck also be traded at this time. In reviewing the overall status of the trade in, it seems more appropriate to the Director of Public Works and City Administrator that the 1964 and 1965 dump trucks that are in worse condition than the 1972 be traded and that the 1972 be used as a backup piece of equipment rather than the 1965. This will mean slightly more expense to the City on the trade in value. The bids have been fully examined by the Director of Public Works and the Superintendent of Public Works and reviewed with the City Administrator. This item was also bud- geted as an equipment certificate item in 1981 at approximately $30,000. The total bid, in this case, is approximately $10,000 higher than the original estimate. Reviewing a total budget concept of both the front end loader and the signle axle maintenance truck, it appears the City is slightly less in total budget than originally -planned. Both items are to be purchased through equipment certi- ficates and therefore there is no direct impact on the general fund. If the trade-ins are to be included in the bid award, it is the recommendation of the Director of Public Works and City Administrator that the bids submitted by Superior Ford be approved in the amount of $40,280. However, it would be advantageous to the department to retain the 1972 vehicle as a back up unit rather than the 1965 even though an additional amount would be incurred due to the elimination of credit received for the trade in. If this is acceptable, it is staff' s recommendation to award the bid to International Harvester Company in the amount of $43,978. The Public Works Department would then sell the existing 1964 Ford and 1965 International Harvester on the open market to the highest bidder. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the bids as submitted by Superior Ford ($40,280) with trade-ins or International Harvester Company ($43,978) without the trade-ins . � p tz pHq aC) 0 0 o vi 0 M � M H � W A A Cz7 � fHA W U A �l A C, C) o CN o 0 o LNCNn 00 a 000 LOA M CA N LOA rO1 � rA. %D Ln V M 0) M Cil O M d' O V' N N qt:r G� tri t? H 00 H O l- O h O O O O A O M O M O O O M M O a m o m �m o- r- r- p N ❑ r-I Ln %D M 00 M N l� Rl r-IM M M 'V' r-I N dq' v 00 Q V} V} V} V} V} V} ih- V} 0) W r-1 r4 00 O O O O O O O O • 00 O O O m d' O M M 00 O LOA 000 M 0c0 M co 00 a H LA M r-1 cr r-1 N O M M M V qT V} V). V} V} (00 V)- V} IZI 00 O O 000 O O O O O O O O co Q p I- O r- Cil Cil 000 000 ^moi M l� 1p M 00 M N 0) �w1 W d' r- q' r-I N O cM H V} V} VI- V} V} V} V)- M- 00 W V Ln a HA , r H H E-- --' v ; � • • Agenda Information Memo May 15 , 1981 Page Twenty CONTRACT 81-2 C. Contract 81-2, Receive Bids/Award Contract (Windcrest, et al , Streets) -- At 11 :00 a.m. on Thursday, May 14, bids were received for Contract 81-2 which provides for the installation of streets in the Windcrest, Windtree, Duckwood Trails and Twin View Manor Subdivisions . Attached on page 0 is a copy of the bid tabula- tion as received. The City staff will be performing an analysis of all bids received to insure accuracy and will provide a compari- son of these bids to cost in the respective feasibility reports. This information will be made available to the Council on Tuesday night. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the bids for Contract 81-2 and award the contract to the apparent low bidder. s/Thomas L. Hedges City Administrator S� • • OUR FILE NO. 49191 WINDCREST ADDITION PROJECT 293B, 308B, 284B 264B, & 275B CITY CONTRCT 81-2 EAGAN, MINNESOTA BID TIME: 11:00 A.M., C.D S T BID DATE: Thursday, May 14, 1981 CONTRACTORS TOTAL BASE BID 1. Hardrives, Inc. r 236,644.40 2. Alexander Construction 242,742.10 3. McNamara--Vivant Contracting Co Irc. 244,045.00 4. M. Danner Trucking 250,520.50 5. Bituminous Roadways 253,441.20 6. Valley Paving, Inc. 275,332.60 7. Arcon Construction NO BID 8. B-Tu-Mix Co. NO BID 9. C. S. McCrossan NO BID 10. Nodland Assoc. NO BID Engr. 's Eat. 275,000.00 60