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06/24/1981 - City Council Special (2) NOTICE OF SPECIAL CITY COUNCIL MEETING Please be advised that a special meeting of the Eagan City Council is scheduled for Thursday, June 4, 1981, at 7 :00 p.m. at the Eagan City Hall . AGENDA 1. Board of Equalization 2. Ridgecliffe Park Master Plan 3. Advertising Signs - Windcrest & Windtree Additions 4. Copy Machine i t f Z Z NOTICE SPECIAL CITY COUNCIL MEETING Please be advised that a special meeting of the Eagan City Council is scheduled for Wednesday, June 24, 1981 , at 7 :00 p.m. at the Eagan City Hall. This meeting was scheduled at the regular City Council meeting held on June 16 , 1981 . The purpose of the meeting is to discuss and consider the following items : AGENDA 1 . Ridgecliffe Neighborhood Park Master Plan 2. Plumbing Inspector 3. 1982 Budget 4. Other ti Lrwr� 6r+w«w�'lattw.k:r+at �,t:Oa / ��,►�� �'►, 1 ti MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 23, 1981 SUBJECT: SPECIAL CITY COUNCIL MEETING RIDGECLIFFE_NEIGHBORHOOD_ PARK- MASTER- PLAN Mr. Fred Hoisington of Brauer & Associates will be present to review the neighborhood park master plan for Ridgecliffe Park with the Advisory Park & Recreation Committee and City Council Members . The purpose of the meeting is to review the proposed plan as recom- mended by the. City Council and consider the topographic impact, if any, of the plan that is under consideration. Assuming there are no topographic impacts, the final drawings for the master plan can be approved along with authorization given to U. S. Homes to proceed with the grading and site development per the development agreement. PLUMBING- INSPECTOR Approved in the 1981 budget was a new position in the inspection department for a full time Plumbing Inspector. Justification was discussed and defined during the budget process . The salary for the new position was set at $18 ,000-20,000. Approximately twenty ( 20) applications were submitted to the City; initial screening was performed by the Chief Building Inspector. The final four (4) candidates were interviewed by a panel of three (3 ) consisting of Severt Hendrickson, State of Minnesota Building Code Division; John Gretz, Community Development Director of Apple Valley; and City Administrator Hedges . The two ( 2) finalists, as a result of the interviews, were carefully screened. The recommendation of the City Administrator is to hire Mr. Bill Adams, who is a Master Plumber with approximately twenty years of experience. Mr. Adams resides in the City of Eagan at 2976 Burnside Drive. 1982- BUDGET Normally, the City Administrator prepares a draft budget, which is a collection of department head budgetary proposals to the City Council in August. Each departmental request is reviewed and adjusted by the City Administrator. This year, due to legislative changes and the position of the Governor regarding municipal revenue collections , it seemed appropriate to review budget philosophy and objectives earlier in the budgetary development process with the City Council . Attached is a copy of the budget calendar as developed by the City Administrator. The City Adminis- trator, with the cooperation of the Director of Finance, will review preliminary revenue projections for the 1982 budget. Realizing inflation is a major contributing factor to budgetary increases for existing programs, both new and existing program objectives sho d be di cussed in general by the City Council . ity�CAdministrator Y Y CITY OF EAGAN 1982 BUDGET CALENDAR June 9, 1981 : Preliminary budget conference for City Adminis- trator and all department heads June 10-July 10, 1981. Department heads prepare their budgets . Finance Director and City Administrator confer with departments . July 10-31 , 1981 : Finance Director assembles departmental budgets into preliminary City Budget complete with revenue estimates. August 1 , 1980: City receives information from State Department of Revenue on levy limits and an estimate of receipts from Local Government Aid. August 1 , 1981- City Council considers budget, holds hearings September 18 , 1981: and conferences as required. October 6 , 1981 : Resolution certifying tax levy is adopted. October 10, 1981 : Last day to furnish County Auditor with certi- fied copy of Council resolution levying taxes payable in 1981 . t Y MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 23, 1981 SUBJECT: INFORMATIVE DNR-LAKE- LEVEL-HEARINGS/CAPONI Enclosed is a memo for your reference that reviews the DNR lake level hearings held at City Hall during the past two ( 2 ) weeks . PILOT- KNOB- ROAD PROJECT Enclosed is a letter that was sent to all residents who live on Pilot Knob Road between Yankee Doodle and I-494. Hopefully, the letter, requested by Mayor Blomquist, will assure residents that the various construction problems are under consideration by the County and further that residents will call the appropriate County official if they have a problem. I-35E- Draft- EIS/ST. - PAUL The City Administrator attended the final I-35E Coordinating Com- mittee meeting in St. Paul on June 18. The Draft EIS is now com- plete, defining the alternatives for construction of I-35E in St. Paul . A copy of the EIS will be available for review at the special meeting. JOINT BURNSVILLE MEETING A follow up meeting between administration of Eagan and Burnsville is scheduled for Wednesday, noon, June 24. More to relate later on any discovery of alternatives to the transportation and sewage needs for planned developments along our corporate boundaries . C6 -U4 LI �*P City Administrator - i r PAUL H. AAUGE & ASsocIATEs, P. A. ATTORNEYS AT LAW 3908 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL), MINNESOTA 55122 PAUL H. HAUGE p AREA CODE 812 BRADLEY SMITH June 19, 1981 TELEPHONE 454.4224 KEVIN W. EIDE DAVID G. KELLER RICHARD J. KRAMBEER Mr. Thomas Hedges Eagan City Administrator CITY OF EAGAN 3795 Pilot Knob Road Eagan, MN 55122 RE: Anthony Caponi vs. City of Eagan, Bonestroo, Carlson, Tilsen et al - DNR Lake Level Setting Hearing Dear Tom: On Wednesday, June 17th, we completed five days and one evening of hearings before Allan Klein, a Minnesota Hearing Examiner, which was held at the City Hall concern- ing an Order of District Judge Bruenig that the DNR Commissioners set the ordinary high water mark for Quigley Lake. The Judge issued his Order after a motion was made by Mr. Caponi's lawyer to determine the OHW in the action being brought in the District Court for $60,000 in damages due to the alleged setting of the outlet at 851.16 which it was claimed is several feet higher than the normal high water level of Quigley Lake. We heard numerous witnesses from the DNR for Mr. Caponi, Arnold Carlson, Bob Rosene and a large number of neighbors around the lake who testified during the course of the hearing. Nearly every . neighboring resident favored retaining the level at the present level, with Mr. Caponi requesting that the OHW be set approximately 2 to 3 feet lower. The Hearing Examiner has requested that briefs be submitted by all parties by July 24th and that reply briefs then be submitted by all parties by August 14th. He will then make a recommendation to the Commissioner of the Depart- ment of Natural Resources, who will in turn make his decision. That decision can be appealed to the District Court and, of course, ultimately to the Minnesota Supreme Court. Another issue of controversy is the question whether the natural outlet that was dug in the form of a ditch in approximately 1916 was at 850.4 or lower. Mark Hurd contour maps are somewhat unclear and a request has been made for a second deposi- tion at the Mark Hurd office of one of the Mark Hurd employees who prepared the 1970 Mark Hurd two foot contour map involving additional expense to each of the parties. Testimony of the City and of the DNR was that the man made ditch was 850.4 and the DNR generally requests that the storm sewer outlet be placed up to 1-1/2 feet lower than the OHW. It appears from the evidence that there is a pos- sibility that the Hearing Examiner and the DNR Commissioner would set the OHW at between 850 to 850.4 due to testimony from several of the witnesses. If this is true and that level is ultimately determined to be correct, there would undoubtedly be some damages that Mr. Caponi would receive in the District Court. Therefore, I f Mr. Thomas Hedges June 19, 1981 Page 2. have been asked by several of the parties to determine whether there would be con- tribution from the defendants for settling the case. Included in this proposed settlement is a request by Mr. Caponi that he sell the approximately 3 to 4 acre point along the West line of Quigley Lake that adjoins several of the private lots lying on the East side of Dunrovin Lane. I am sending a copy of this letter to all of the attorneys and would request that they contact their clients for a determination as to any contribution that would be made toward settling. I would expect from the discussion with Tom Rooney, Mr. Caponi's attorney, that a cash settlement apart from the purchase of the point on the West end of the lake would be accepted only in the area of $20,000 to $30,000. I would appreciate hearing from each of the parties at the very earliest time so that if there is a possibility of settlement, that we can avoid the next deposi- tion and the briefing that will be required for the OHW setting, together with the subsequent District Court action. Very truly yours, L 14J HAUGE & ASS ATE S, P.A. Paul H. Hauge PHH:me cc: E. C. Meisinger, Jr. , Esq. Don C. Day, Esq. Robert J. McGuire, Esq. Kenneth E. Tilsen, Esq. BEA BLOMQUIST THOMAS HEDGES MAYOR CITY ADMINISTRATOR 9i's EUGENE VAN OVERBEKE THOMAS EGAN � R MARK PARANTO Crx JAMES A.SMITH � a� v THEODORE WACHTER ;; l' P T: YI ,RO COUNCIL MEMBERS EAP E k June 22, 1981 Re: Status-Report- for- the- Pilot- Knob Road; -Dakota County Project #31-05 Dear Pilot Knob Road Property Owner: We have received a number of questions in recent days concerning various details of the above-referenced project, and we will attempt herein to answer some of the more general and frequently asked questions . The reconstruction of County Road 31 (Pilot Knob Road) , County Road 26 (Lone Oak Road) , and County Road 28 (Yankee Doodle Road) is being performed by the Dakota County Highway Department . Because of this construction, it is necessary that various improve- ments to the sanitary sewer, water and storm sewer systems be under- taken. This work will be performed under the provisions on the County's Contract 431-05) . Since this construction is under the control and management of the County Highway Department and its prime contractor, detailed questions concerning the project ' s progress and schedule should be directed to the County Engineer, Robert Sandeen, at 437-0398 or your District County Commissioner, Mr. John Voss, at 890-2320. The County has informed us that the progress of the work is presently dependent upon the completion of the utility relocations required by Northwestern Bell Telephone Company. Grade adjustments to some of the existing sewer and water services have been completed and a portion of the storm sewer system located north of Eagandale Boulevard has been installed. The portion of Pilot Knob Road north of Lone Oak Road is presently being graded. None of the instal- lations of new sewer and water services has been completed. The exact schedule and sequence of the remaining work is not firmly established at this time. Because of difficulties being encountered with the progress of the private utility work, highway department officials have scheduled a second coordination meeting for all of the various contractors and utility companies . (continued) THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. City of Eagan/Pilot Knob Road June 22, 1981 Page Two One of the problems encountered relates to the interruption of mail service due to the construction work and the resulting dif- ficulties associated with maintaining the required location and height of the mail boxes in accordance with U.S. postal regulations . Consequently, the postal carrier cannot always provide daily service through the construction area. Subsequently, the appropriate County Highway Department officials will meet with the post office person- nel to develop an alternative plan to assure continued mail service during construction. A certain amount of inconvenience is unavoidable during a con- struction project of this nature. However, we suggest that residents experiencing problems regarding access , utility or mail service interruption or other inconveniences contact the previously mentioned County officials. If we can be of help in regards to the final location and placement of the sanitary sewer, storm sewer or water system, please call us . Sincerely, TV-J0V*&h Thomas L. Hedges City Administrator TLH/hnd cc : Dakota County Commissioner John Voss Dakota County Highway Engineer Robert Sandeen City of Eagan Director of Public Works Thomas A. Colbert