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07/07/1981 - City Council Regular g � • ti AGENDA EAGAN CITY COUNCIL REGULAR MEETING EAGAN, MINNESOTA CITY HALL JULY 7, 1981 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE II. 6:33 - ADOPT AGENDA & APPROVAL OF MINUTES III. 6:35 - DEPARTMENT HEAD BUSINESS A. Fire Department Q.3 C. Park Department B. Police Department 9 D. Public Works Department IV. 6:55 - CONSENT ITEMS (One motion approves all items) p, 9 A. Amusement Device License Annual Renewal i� B. Gambling License for Eagan Lions Club C. Project 340 (Windcrest 2nd Addition) - Receive Report & Order Public Hearing D. Project 341 (Windtree 2nd Addition) - Receive Report & Order Public Hearing 1Z- E. Project 346 (Cinnamon Ridge 1st Addition) - Receive Petition & eOrder Feasibility Report %?-F. Contract 81-3, Approve MnDOT Cost Participation Agreement #60535 Q�3 G. Dodd Road Street Vacation Petition 1B. Contracts 79-16, 80-5, 80-6, 80-9, 80-15, 80-16, 80-19, 80-20, e� 80-24 & 80-27 - Final Payment/Acceptance of Project e,111. Sperry Univac Gadzooks Softball Team for a Temporary Non-Intoxicating Malt Liquor License for July 11-12 for a Tournament at Univac Field V. 7:00 - PUBLIC HEARINGS 01 A. Assessment Hearing, Project 285, Sanitary Sewer, Water Improvements to Silver Bell Road Area (Continued from 6-16-81 Meeting) p ILO B. Project #322, Storm Sewer Improvements to O'Leary Lake, Orrin ` Thompson Development & Tomark Development in Sections 14 & 15 VI. OLD BUSINESS I-% A. Richard Winkler for Preliminary Plat Approval of Winkler/Jackson Addition, located in the NWk of Section 21 VII. NEW BUSINESS A. Metram Properties for a Conditional Use Permit for a Pylon Sign located on Lot 1, Block 1, Silver Bell Addition g6B. Countryside Builders, Inc. , for a Preliminary Plat Approval for Countryside 1st Addition, for Rezoning from R-1 (Single District) to R-4 (Multiple District) and for a Variance to Convert Single Family Homes to Multiple Dwellings, located on approximately 3 acres in part of the NWk of Section 20 (Gold Trail) C. David S. Odegard of Odegard Outdoor Advertising Company for 2 Sign Permits - NW`s of Section 2 and NEk of NEk of Section 3. � t Eagan City Council Agenda July 7, 1981 Page Two VIII. ADDITIONAL ITEMS e,'710 A. Stop Sign Request for Donald Avenue P.IS B. 1980 Audit Report Q,?$ C. Amendment to Sign Ordinance g, D. Set meeting Date of September 29, 1981 for Annual Review of � Planned Developments E. Contract 81-6 (Pilot Knob Center Sanitary Sewer, Storm Sewer, \ Watermain & Gravel Base Improvements), Receive Bids/Award Contract POa3 F. Contract 81-7 (Coachman Land Company 1st Addition, Utilities, Grading & Gravel Base Improvements), Receive Bids/Award Contract Qs G. Contract 81-8, Approve Plans & Specifications/Authorize Bids .4 S H. Contract 81-9, Approve Plans & Specifications/Authorize Bids I. Contract 81-11, Approve Plans & Specifications/Authorize Bids Q g? J. Stop Sign Petition for Jade Lane egt K. Grading Permit for Cinnamon Ridge �.91L. APRC Leave of Absence - Jean Loken 9♦ M. Preliminary Plat Extensions N. Stop Sign Petition for Duckwood Drive f*101 0. Personnel Policy Revisions Q�p2 P. Hazardous Building - Fern Pederson e IX. VISITORS TO BE HEARD (For Those Persons Not On The Agenda) X. ADJOURNMENT � r MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 2, 1981 SUBJECT: AGENDA INFORMATION MEMO After approval of the June 16, 1981 regular City Council minutes and two (2) special meetings held on June 4 and June 24, 1981 and of the July 7, 1981 City Council agenda, the following items are in order for consideration: Dakota County Commissioner John Voss has asked for time on the agenda to thank the City Council for the local governmental coopera- tion the City of Eagan has given to facilitate the Dakota County Library Administrative Offices and a library for the City of Eagan east of the Police Department facility. As a reminder to the City Council , a groundbreaking ceremony is scheduled for 2 :00 p.m. on Tuesday, July 7, east of the Police Department facility. Refresh- ments and cookies will be served in the Eagan City Hall immediately following the groundbreaking ceremony. There is no formal action required by Commissioner Voss ' s attendance. FIRE DEPARTMENT A. Fire Department -- There are no items for consideration by the Fire Department at this time. POLICE DEPARTMENT B. Police Department -- Item #1 Ordinance Prohibiting Exhibition Driving -- Chief of Polic-e�estauriers has discussed with the City Administrator a problem concerning exhibition driving which includes a high acceleration,. squealing of tires and other related unsafe acts by motorists in shopping center and apartment areas. Presently, the City does not have an ordinance that provides the Police Depart- ment with controls for parking lots and driveways that are not public property. Similar ordinances of other communities have been, reviewed and an ordinance entitled "Ordinance Prohibiting Exhibition Driving" has been prepared by the City Attorney' s office. A copy of the ordinance for consideration by the City Council is enclosed on page 2 ON THIS M ACTION TO BE CONSIDERED ATTER: To either approve or deny with or without modifications the ordinance entitled "Ordinance Prohibiting Exhibition Driving". s CITY OF EAGAN DAKOTA COUNTY, MINNESOTA ORDINANCE NO. EXHIBITION DRIVING AN ORDINANCE PROHIBITING DRIVING IN THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA THE CITY COUNCIL OF THE CITY OF EAGAN ORDAINS: SECTION .01 Subdivision 1. -- EXHIBITION DRIVING. No person shall turn, accelerate, or otherwise operate a motor vehicle anywhere within the City in any manner simulating a race or in a manner which causes unnecessary engine noise or backfire, squealing tires, skidding, sliding, swaying, throwing of sand or gravel. Squealing or screeching sounds emitted by tires or the throwing of sand or gravel by the tires is primo facie evidence of violation of this section. Subdivision 2. -- PENALTY. Any person violating any provision of this ordinance shall be guilty of a misdemeanor and shall be punished by a fine not to exceed Five Hundred ($500.00) Dollars or by imprisonment in the County jail for a period not to exceed ninety (90) days, or both. Subdivision 3. -- EFFECTIVE DATE. This ordinance shall take effect and be enforced from and after its passage and publication. Adopted this day of , 1981. CITY COUNCIL -- CITY OF EAGAN ATTEST: BY: City Clerk Its Mayor Date Ordinance Adopted: Date Published in Dakota County Tribune: t t Agenda Information Memo July 2, 1981 Page Two FIRE DEPARTMENT C. Park Department -- Zachman Homes-Cinnamon- Ridge Park Dedication -- The Advisory Parks & Recreation Committee had their regular meeting for the month of June on June 11, 1981 . Mr. Steve Ryan, representing Zachman Homes, Inc. , appeared and stated that he is requesting a partial credit on designated park areas within the Cinnamon Ridge subdivision. As the City Council recalls, the most recent planned development includes a 2.5 acre park dedication which is surrounded by residential development in the north central portion of the proposed development and a six acre open space park- land in the northwest part of the proposed development. The Advisory Parks & Recreation Committee has taken the position and is recommending to the City Council that no park land dedication credit be allowed for the 82 acres that are being designated as open space, park land purposes for the Cinnamon Ridge Development. A copy of the minutes of the June 11 , 1981 meeting pertaining to the Cinnamon Ridge issue is enclosed on page A copy of the Cinnamon Ridge development proposal that illustrates both open space park land purposes is found on page -s Mr. Steve Ryan is planning to appear and object to the recommendation of ` the Advisory Park & Recreation Committee and defend comments that are outlined in his letter found on pages (Q i ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the recommendation of the Advisory Park & Recreation Committee that does not accept any credit for the 82 acres of open space provided for in the Cinnamon Ridge proposal. 1x" • • Advisory Park & Recreation Committee Minutes June 11, 1981 Page Two in favor that a $1,000 assistance payment to D.A.R.C. shall be recommended to the City Council for approval. ZACHMAN HOMES - CINNAMON RIDGE Mr. Steve Ryan, representing the Cinnamon Ridge Development of Zach- man Homes, Inc. , appeared and stated a request for partial park credit on designated park areas within the Cinnamon Ridge subdivision. Vraa stated that some figures in the packet report were inaccurate and that correct figures were available at this time. Steve Ryan stated that the designated park area within Cinnamon Ridge consisted of two separate parcels, that is, one parcel of approxi- mately 2.5 acres, centrally located within the plat, and an approximately 6 acre parcel located in the northwest corner of the plat. Loken stated that the area was already adequately served by the River Hills Ninth Addition park facilities and suggested that the City accept the 6 acre parcel and reject the 2.5 acre parcel. Martin stated the concern that the area already has an active park facility for the area and Metcalf Junior High School facilities nearby. Steve Ryan stated that he was not asking for a 100% credit on the parkland but indicated that some partial credit was desired. Loken then stated that the interior park area has access problems because it is surrounded by resideAces. Chairman Martin stated that maintenance of the two parcels may be a concern and that the 6 acre parcel has serious problems with flooding. After additional discussion, Thurston moved and Martin seconded a motion to retain the cash dedication for Cinnamon Ridge as previously recommended by the Parks & Recreation Committee and listed the following concerns: 1.. The area already has sufficient park facilities in River Hills Ninth Addition and Metcalf Junior High School to service its maximum popula- tion and existing facilities already meet the projected needs of the area. 2. The area is not large enough to meet the criteria used by the City for the establishment of a City park within the development. _ 3. The topography of the 6 acre parcel in the northwest corner of the plat would not lend itself to a usable park area and flooding of the site is probable. All members voted in favor. HILLTOP ESTATES PATH Parks & Recreation Director Vraa stated that the City has a formal agreement with Dunn & Curry Real Estate Management, Inc. , to provide a bituminous pathway in Hilltop Estates. He further stated that a portion of the trail was constructed as agreed upon in the fall of 1980, but that the entire path was not constructed because of high water near the ponds. Vraa then stated that d Dunn & Curry is requesting that the City consider the possibility of installing a natural surfaced, meandering path instead of the bituminous path which was originally planned. Mr. John Moffett III appeared on behalf of the Hilltop Estates homeowners and stated that he had received a blank petition from Dunn y :4 C, rn N RENTw00 COURT i lop IN W n2 Z i IP 10 72 1 -± ' `moi �,Iit m z 4rf 9'f' . A D i �. A-_ 1-__- z ' _ r. t e r ZACHMAN HOMES June 30, 1981 Honorable Mayor & City Council City of Eagan „ 3795 Pilot Knob Rd. Eagan, MN 55122 Dear Mayor & Council Members: As you are all acutely aware, the processing of Cinnamon Ridge has been filled with anxiety, compromise and tough decisions. From the developer perspective, we view the process as one which has affected tremendous compromise towards making all parties reasonable content with the overall - - - " - result. One such example, which illustrates the large extent of compromise, involves the inclusion of the two park areas - �- Our original site designs included no designated park area. This approach was taken following discussions With city staff and subsequent action by the park committee wherein only a cash contribution was requested. However the absence of park areas became a significant issue beginning with our first neighborhood metting since the lack of park would necces- ---itate use of the small park in River Hill 9th Addition as well as shared use of Burnsville facilities. During the public hearing at the Planning Commission, opposition towards the no park alternative was voiced by - = neighbors as-well as planning commi'ssi'on members. The directions we rw received for revising our plan strongly suggested that designated open park areas be included in the design to; 1) . accomodate a park user demand which -. might exceed our estimates; 2) prevent any forced sharing of Burnsville facilities and; (3) minimize the potential of trespass in entering River - Hills 9th Addition Park. (no south oriented accoss:.exists to the park). . .� In response to the concerns over park adequacy, we redesigned the over- ,,all plan to include two parks, one of which nal includes the origidry pond �- area and lies adjacent a- three acre parcel of currently undeveloped city �x park.. In doubling the size of this proposed park parcel we now have nearly - - a six acre park. Since thi's area is to be used for a dry storage pond, >- it would be graded relatively flat in the basin area and seeded for erosion control. The basin design is quite large to accomodate 9 acre feet of storage and as such, many types of active recreation can be conducted Within the graded area. Also, since the pond is of an engineered "dry design 7760 MITCHELL ROAD, EDEN PRAIRIE, MINNESOTA 55344(612)937-9520 ZACHMAN HOMES the basin area would only be unusable during heavy rains and short drying periods following inundation. Many ci'ti'es have very successfully combined recreation facilities with dry ponds in city parks and created greater land use efficiency as a result. The adjoining parcel lies within a power- line easement which Eagan has- used extensively and very successfully for ' trails in the past. However, where trails are not desired, Burnsville's use of the poweriine.easement is one other good example of recreation oriented applications. , ' The second park area is more centrally located within the plat, lying between the condo and twin home areas. This park area is roughly 22 acres of high (well drained) flat gound. We have designed four entrances or access points- to this park, radiating In a fashion which allows convenient access to all residents In Cinnamon Ridge. The park°s small size is deceiving in the sense that the entire parcel is completely usable and i s --- - --�- :�,• sufficiently large enough to accomodate a softball or soccer field along _._.with volleyball courts and general play areas. It should be noted that .,..__ many times a city acquired park area of 10-to 15 acres produces_a relatively small net usable active recreat_i'on area due to topography, soils or vegetation. 1imi'tati'ons. ...,� :� Despite the positive qualities and asset potential of the two parks, based upon the fact that the City's park plan does not identify a park need in the Cinnamon Ridge plat area, the park committee had little choice in arriving at a decision not to accept any park in our plat. We under- stand that as a recommending body, the Park Committee must be solely objective and not attempt to account for the actions and positions of other. -commissions or Counci_1. --It is our sincere feeling however, that-.-' since park' areas` were requested iy, the City and since b parks, despite ,.. . their size, can contri'6ute positz'vely as addi.tions to the limited park facilities existing west of TH 77, 6otfi parks- should be accepted as a part of Eagan's total park system. Furthermore, in accepting the two park areas, i's our feeling that Eagan should recognize the contribution by providing _. certain credit against 'the total acreage dedication requirement. As the understand the C�`ty''s current park dedication policy, we have °10% dedi'cati'on requirement for which we would receive 50% credit for all dedicated acreage 'whtch is subject to powerTalne or ponding easements. This policy, would suggest that we havea 7.2 acre dedication requirement, 72 acres X 10% = 7.2 acres requirement - w for wVch. we are requesting the following acreage credit-., pond/park 6 acres X 50% a 3 acres -" = 5-1- acres credit smal l park. 2k acres X 100% _ 212- acres 2 7760 MITCHELL ROAD, EDEN PRAIRIE, MINNESOTA 55344(612)937-9520 SSu ,.u._ .... t!... .. ..�...., _.. _. , .' n, i..rs!". h'�k,Akda. vim.xa. F ✓ . .. ..,4 MA .... - ... ...r{..,. -.. t owam ZACHMAN HOMES _ , a The balance is proposed as cash contributions. In reviewing the amount of credit it should be noted again that both areas will be graded and seeded to allow for immediate park use without requiring any further city funding for site development. In conclusion, we feel that the acceptance of the two parks represents an'opportunity for the ci'ty to enhance their overall park system and we as well feel that in requesting park space the city originally implied a willingness to accept the approved park' areas into its park -system. Our experience to date in Eagan has hopefully i 11 ustrated our inclin- ation nclin- ation towards cooperation and fairness. We hope as a consequence, we .. _.. will be treated with this in mind when considering acceptance of the parks. Thank you for your consideration. Respectfully, ~ ZACHMAN HOMES, I N -� S ep n T. Ryan _�. - Director of Subdivi s r p•v STR/jmb 7760 MITCHELL ROAD, EDEN PRAIRIE, MINNESOTA 55344(612)937-9520 Agenda Information Memo July 2, 1981 Page Three PUBLIC- WORKS DEPARTMENT D. Public Works Department -- Mr. LeRoy Erickson, a resident of the Donneywood Addition, is planning to appear and object to the City Council about the seal coating that was applied to streets in the Donneywood Addition. The Public Works Committee had an opportunity to review those streets at their special meeting on June 19, 1981 and was informed by the Director of Public Works that the project was inadequate and that those streets will be re-sealcoated as a part of the seal coating program this summer. As explained in the informative memo, the contractor performed a very inadequate seal coating application in that area and is also out of business at this time. The City is attempting to recover the costs of the seal coating program through the bonding company so that there will be no additional expense encountered by the City for the re-sealcoating this summer. There is no action to be taken on Mr. Erickson' s appearance. Mr. Erickson was informed by the City Administrator of the action to be taken by the City Council ; however, he would still like to appear and express his feelings about the seal coating to the City Council . There are nine (9) items on the agenda referred to as Consent Items requiring one (1 ) motion by the City Council. If there is any item which the City Council would like to discuss in further detail, that item should be removed from the Consent Item list and placed under Additional Items unless the discussion required is brief. This will allow the Mayor to proceed with the two ( 2 ) public hearings as legally noticed at 7 :00 p.m. AMUSEMENT DEVICE LICENSE ANNUAL RENEWAL A. Amusement Device License Annual Renewal -- Attached on page 11)_ is a copy of the amusement device licenses that are in order mor renewal. Police Cadets and the Building Inspection Department attempt to inspect business establishments periodically and count the number of amusement devices so that we are assured some measure of compliance. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the annual renewal for the amusement device licenses. l 4 i 1981 AMUSEMENT DEVICE RENEWALS NAME & ADDRESS Amore Pizza & Deli 1665 Yankee Doodle Rd Eagan MN 55122 Cedarvale Shopping Center Cedarvale Lanes 3883 Beau d'Rue Drive Eagan MN 55122 Coachman Oaks 1700 Four Oaks Rd Eagan MN 55121 Eagandale Club 3330 Pilot Knob Road Eagan MN 55121 LaFonda 3665 Sibley Memorial Hwy Eagan MN 55122 Mr D's Pizza 3904 Beau d'Rue Drive Eagan MN 55122 Pizza Hut 3992 Sibley Memorial Hwy Eagan MN 55122 Ruperts (Southfork) 4185 So Robert Trail Eagan MN 55123 Starks Halfway 3125 Dodd Rd Eagan MN 55121 Council Approval - Date lQ Agenda Information Memo July 2 , 1981 Page Four GAMBLING-LICENSE/EAGAN-LIONS CLUB B. Gambling License for Eagan Lions Club -- The annual renewal of the gambling license for the Eagan Lions/Lioness Clubs is in order for consideration. The Eagan Lions Club is the main corpora- tion for purposes of the license and the Eagan Lioness Club is considered a subsidiary to the Eagan Lions Club. The licenses requested are tipboard, paddle wheel and raffle. Bingo was not indicated on the license. The new president of the Eagan Lions Club is Roger Lee who was a party and a signature on the application. All the forms required by the state and the City of Eagan are in order and therefore the application can be given consideration by the City Council . ACTION TO BE CONSIDERED ON THIS MATTER: To approve the gambling license for the Eagan Lions Club and its subsidiary, the Eagan Lioness Club. PROJECT 340 C. Project 340 (Windcrest 2nd Addition) , Receive Report , & Order Public Hearing -- At the May 19, 1981 meeting, the City Council received a petition from the developer of the proposed Windcrest 2nd Addition and authorization was given to prepare a feasibility report. This report is complete. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the feasibility, report for Project 340 (Windcrest 2nd Addition) and authorize the public hearing to be held on August 4, 1981 . PROJECT 341 D. Project 341 (Windtree 2nd Addition) , Receive Report & Order Public Hearing -- At the May 19, ' 1981 City Council meeting, the Council formally received a petition from the developer for the proposed Windtree 2nd Addition and authorization was given to pre- pare a feasibility report. This report is complete. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the feasibility report for Project 341 (Windtree 2nd Addition) and authorize the public hearing to be held on August 4, 1981. Agenda Information Memo July 2 , 1981 Page Five PROJECT- 346 E. Project 346 (Cinnamon Ridge 1st Addition) , Receive Petition & Order Feasibility Report -- The preliminary plat for the first addition of Cinnamon Ridge was approved at the June 16, 1981 City Council meeting. Since that action, the City has received a peti- tion from the developer requesting the preparation of a feasibility report for the installation of streets and utilities to Cinnamon Ridge 1st Addition. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the petition and order the preparation of a feasibility report for Project 346 (Cinnamon Ridge 1st Addition) . CONTRACT 81-3 F. Contract 81-3 to Approve MnDOT Cost Participation Agreement #60535 - On June 16, 1981, bids were formally received and the contract was subsequently awarded for Contract 81-3 for the instal- lation of a trunk storm sewer outlet for T.H. 55 Ponds and the Burr Oak Pond. This contract award was contingent upon execution of a cost participation agreement with MnDOT. This agreement has been reviewed by City staff and found to be in order for execution by the City Council. The resolution reads as follows : BE IT RESOLVED that the City of Eagan enter into agreement #60535 with the State of Minnesota, Department of Transportation for the following purposes, to wit : to provide for payment by the State to the City of the State' s shares of cooperative joint use storm sewer facilities connecting Pond GP-2 (located adjacent to Trunk Highway 55 and approximately 3,000 feet southeasterly of the Trunk Highway 55, Trunk Highway 149 intersection) to Pond GP-1 and connecting Pond GP-1 to EP-2 ( located approximately 2,400 feet southwesterly of the Trunk Highway 55, Trunk Highway 149 inter- section) within the corporate City limits and performed under State Project #1909-59 and further that the proper City officers are hereby authorized and directed to execute such agreement. ACTION TO BE CONSIDERED ON THIS MATTER: To approve MnDOT Cost Participation Agreement #60535 for City Contract 81-3 and approve the resolution authorizing the Mayor and City Clerk to execute said agreement. iZ R, . Agenda Information Memo July 2, 1981 Page Six DODD ROAD STREET VACATION G. Dodd Road Street Vacation Petition -- On June 2, 1981 , the City Council received a request from the developer of the proposed Overhill Farm Addition to process a vacation of the old alignment of Dodd Road adjacent to this proposed plat. The City staff has received the legal description for this vacation from the developer and is now ready to proceed with the public hearing for said vaca- tion. ACTION TO BE CONSIDERED ON THIS MATTER: To set the public hearing to vacate a portion of the old Dodd Road alignment adjacent to the Overhill Farm Addition for August 4, 1981 . FINAL PAYMENTS FOR CONTRACTS ( 79-16, 80-5, 80-6, 80-9, 80-15, 80-16, 80-19, 80-20, 80-24, 80-27) H. Contracts 79-16, 80-5, 80-6, 80-9, 80-15, 80-16, 80-19, 80- 20, 80-24, 80-27, Final Payment/Acceptance of Projects -- There are several final payments and requests for project acceptance as processed by the consulting engineer and reviewed by the Director of Public Works for approval by the City Council . 1. Contract 79-16, Final Payment/Acceptance (R. L. Johnson Addition) -- The City of Eagan has received a request for final payment from the contractor through the consulting engineering firm along with a certification of compliance to the City' s specifications and verification of performance of inspections with the City' s maintenance division. The final contract amount came in under the revised contract amount by $6,550 ( 3.1%) . This contract consists of the following three ( 3) projects , of which the first two have already been assessed: Project 248-Park Cliff; Project 249-Cameron Addition; and Project 247-R. L. Johnson. The final contract amount was in accordance with the final assessment amount for Project 249. All costs associated with Project 247 will be assessed in their entirity to the benefited subdivision. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the final pay request for Contract 79-16 in the amount of $5,998. 75 to Minnesota Valley Surfacing and accept for per petual maintenance. t3 Agenda Information Memo July 2, 1981 Page Seven 2. Contract 80-5 for Final Payment/Acceptance (Fish Lake Outlet, Heine Pond Bypass) -- The City has received a request for final payment from . the contractor through the consulting engineering firm along with a certification of compliance to the City' s specifications and verification of the per- formance of inspection with the City' s maintenance division. Final contracts underran the revised contracts by $22,143 (10%) . The total construction cost for this contract is the responsibility of the trunk storm sewer fund with the exception of the $24,000 anticipated to be assessed against the sixteen lots in the Heine Addition as their contribution towards the lateral storm sewer bypass. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the final payment for Contract 80-5 (Fish Lake Outlet, Heine Lake Bypass ) in the amount of $5,797.20 to Parrott Con- struction Company and accept for perpetual maintenance. 3. Contract 80-6, Final Payment/Acceptance for Briar Hill and Eagan Metro Center 2nd Addtion Utilities -- The City has received a request for final payment from the contractor through the consulting engineering firm along with a certi- fication of compliance to City specifications and verifica- tion of the performance of inspection with the City' s main- tenance division. This final construction cost resulted in a $204 overrun (1.15%) over the original contract amount. All costs associated with the Beacon Hills Addition Utilities (Project 294) will be assessed in total . Approximately 36 . 7% of the storm sewer for the Silver Bell Condominium 4289) will be assessed with the remainder being the respon- sibility of the trunk storm sewer fund in, accordance with the feasibility reports. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the final payment for Contract 80-6 (Briar Hill/Eagan Metro Center) for $7,637.35 to Richard Knutson, Inc. , and accept for perpetual maintenance. 4. Contract 80-9 for Final Payment/Acceptance (James Refrigera- tion Utilities) -- The City has received a request for final payment from the contractor through the consulting engi- neering firm along with a certification of compliance to the City' s specifications and verification of the performance of inspections with the City' s maintenance division. Approx- imately 89% of this contract was completed during the fail of 1980. Because the developer has been unable to complete the substantial grading requirements, the City is no longer able to complete the remaining construction. Therefore the City is recommending that this contract be closed out and the remaining uncompleted work be deleted through the final payment action. That portion that was completed and t4 Agenda Information Memo July 2 , 1981 Page Eight is in accordance with the contract amounts . Because the portion that was completed was inspected and found acceptable the standard percentage of retainage was reduced to a nominal $300 amount. Because the project is being closed out and final quantities have been verified, a final nominal payment of 480 is in order. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the final payment for Contract 80-9 (James Refrigeration Utili- ties) for 480 for Fredrickson Excavating, Inc. , and accept for perpetual maintenance. 5. Contract 80-15 for Final Payment/Acceptance (East and West Deerwood, Silver Bell Streets) -- The City has received a request for final payment from the contractor through the City's consulting engineering firm along with a certi- fication of compliance to the City' s specifications and verification of the performance of inspections with the City' s maintenance division. The final construction costs associated with this contract resulted in an underrun of $17 ,412 (8.2%) . Because all three roads are classified as MSAS, only residential equivalents will be assessed to the benefited properties involved. The remainder will be funded through the street construction fund. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the fifth and final payment for Contract 80-15 (East and . West Deerwood Drive and Silver Bell Road Streets ) to Bituminous Roadways, Inc. , for $6 ,621 .83 and accept for perpetual main- tenance. 6. Contract 80-16 for Final Payment/Acceptance (Galaxie Avenue Grading/Gravel Base) -- The City has received a request for final payment from the contractor through the consulting engineering firm along with a certification of compliance to the City' s specifications and verification of performance of inspections with the City' s maintenance division. This final pay request results in a major underrun of the revised contract amount ($41 ,900 or 20. 9%) due to the deletion of a major anticipated stoned retaining wall and elimination of an interim bituminous surface. This bituminous surface with curb and gutter will be completed at a future date when the appropriate funds are available and after completion of the relocation of Galaxie Avenue by MnDOT. Approximately 72% of the total construction cost will be assessed to bene- fited properties with the remainder being funded by MSAS and/or major road fund. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the fourth and final pay request for contract 80-16 (Galaxie Avenue Grading/Gravel Base) to Enebek Construction for $10,466. 72 and accept for perpetual maintenance. Agenda Information Memo July 2, 1981 Page Nine 7. Contract 80-19 for Final Payment/Acceptance (Twin View Manor Utilities) -- The City has received a request for final payment from the contractor through the consulting engi- neering firm along with a certification of compliance to the City' s specifications and verification of performance of inspections with the City's maintenance division. The final contract amount resulted in an underrun of $18 ,360 (10.8%) due to a deletion of the restoration requirement which has been added with no cost increase to the existing street construction contract (81-2) for better coordination and completion results. Taking this deletion into account, the assessable construction costs are approximately 3% under the original contract amount. Approximately 71% of the contract will be assessed to the benefited property owners with the remainder being the responsibility of the trunk water fund due .to the trunk water main constructed through the subdivision. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the sixth and final pay request for Contract 80-19 (Twin View Manor Utilities) to Sandmark Construction Company ` for $9,015 . 52 and accept for perpetual maintenace. 8. Contract 80-20, Final Payment/Acceptance (Northview School/ Schmidt Addition Utilties) -- The City has received a request for final payment from the contractor through the consulting engineering firm along with a certification of compliance to the City' s specifications and verification of the perfor- mance of inspections with the City' s maintenance division. The final contract amount resulted in an underrun of $4,800 (1 .170) from the revised contract amount. Of this final contract amount, approximately 57% will be assessed to the benefited property owners with the remainder being the responsibility of the trunk water and storm sewer funds in accordance with the feasibility reports. ACTION TO BE CONSIDERED ON THIS MATTER: To "approve the fifth and final pay request for contract 80-20 (Northview Schools/Schmidt Addition Utilities) to Richard Knutson, Inc. , for $15,866.55 and accept for perpetual maintenance. 9. Contract 80-24 for Final Payment/Acceptance (Ridgecliffe First Addition Utilities) -- The City has received a request for final payment from the contractor through the consulting engineering firm along with a certification with compliance to the City' s specifications and verification of the perfor- mance of inspections with the City' s maintenance division. The final contract amount has resulted in a $425 underrun ( .09%) from the original contract amount. Approximately 94% of this cost will be assessed to the benefited sub- 16 Agenda Information Memo July 2, 1981 Page Ten division with the remainder being the responsibility of the trunk water and storm sewer fund in accordance with the feasibility report. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the sixth and final pay request for Contract 80-24 (Ridgecliffe First Addition Utilities) to Thomas Montgomery Construction Company in the amount of $70,430. 57 and accept for perpetual maintenance. 10. Contract 80-27 for Final Payment/Acceptance (Brittany Second and Third Additions and Art Rahn First Addition) -- The City has received a request for final payment from the con- tractor through the consulting engineering firm along with a certification of compliance to the City' s specifications and verification of the performance of inspections with the City' s maintenance division. Final contract payments result in an underrun of $21,439 (12. 7%) as a result of the deletion of two (2 ) cul-de-sacs constructed at the request of the developer of the Brittany Third Addition. One of the three ( 3) projects combined under this contract (Art Rahn First Addition) has previously been assessed. These final construction costs were taken into consideration in the early assessments of that particular subdivision. The remaining construction costs associated with this con- tract will be assessed to the respective subdivisions in their entirity. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the fifth and final pay request for Contract 80-27 (Brittany Second & Third Addition and Art Rahn First Addition to McManara Vivant Contracting Company in the amount of $8,925. 77 and accept for perpetual maintenance. I. Sperry Univac Gadzooks Softball Team for a Temporary Non-Intoxi- cating Malt Liquor License for July 11-12 for a Tournament at Univac Field -- An application was submitted by Ron Podpeskar, representing Sperry Univac ' s Gadzooks Softball Team, to sell non-intoxicating malt liquor at Univac Field on July 11-12, 1981 for a softball tournament. The application is currently being reviewed by the Chief of Police and he will report back to this office before the meeting on Tuesday night. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the non-intoxi- cating malt liquor license for the Gadzooks Softball Team for July 11-12 at Univac Field ( if approved by the Chief of Police) . 17 ' 1 Agenda Information Memo July 2, 1981 Page Eleven PROJECT 285 (Continued Assessment Hearing) A. Project 285, Final Assessment Hearing for Silver Bell Road/ Wuthering Heights Utilties (Continued from 6-16-81 Meeting) -- On June 16 , 1981, the City Council held the final assessment hearing for Project 285 which provides for the installation of utilities to the Silver Bell Road/Wuthering Heights area. At this meeting, it was discovered that a modification to the assessment role would be required before it could be formally approved by the City Coun- cil. As a result, this public hearing was continued until the July 7, 1981 meeting to allow the proper revisions to the assess- ment rolls. These rolls have now been revised with notices being sent out to the individuals affected. A copy of the summary sheet for the final assessment for this particular project is attached on page and figures represent the rate as proposed at the 6-16-81 fee ni g To the right side in a separate column is the revision to be considered for the July 7 , 1981 meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny' the final assessment roll for Project 285 as revised and authorize certification to the County for collection. R: FINAL ASSESSMENT HEARING PROJECT NO: 285 SUBDIVISION/AREA: Silver Bell & Nicols Ave FINAL ASSESSMENT HEARING: 6-16-81 (Continued until 7-7-81) IMPROVE`,fENTS INSTALLED AND/OR ASSESSED: Rev. Rev. WATER RAT-S 7-7-81 SANITARY RAMS 7-7-81 Area p Area El Laterals $13.84/FF 13.99 a Laterals 19.30 19.30 �E Service $158.46 $165.12Service $158.45 165.13 (� Fj Lat. Benefit/Trunk Fj Lat.. Benefit/Trunk STORM STREETS Area 17 Grading/Gravel Base 0 Laterals p Surfacing Res. Equiv. NUMBER OF PARCELS AFFECTED: • 16 NUMBER OF YEARS ASSESSED: 15 RATE OF INTEREST: 11% TOTAL AMOUNT ASSESSED: $78,601.65 CONSTRUCTED UNDER THE FOLLOWING CONTRACTS: 80-10 PUBLIC HEARING DATE: 3-4-80 Agenda Information Memo July 2 , 1981 Page Twelve PROJECT- 322 B. Project 322 for O'Leary Lake Trunk Storm Sewer Outlet -- A petition was received from several residents adjacent to O'Leary Lake in November of 1980, a feasibility was prepared and submitted to the City Council on May 19, with a public hearing scheduled for July 7, 1981 . The petition was a request to establish the normal high level and install a trunk storm sewer outlet for O'Leary Lake. The City' s consulting engineer, Mr. Robert Rosene, will address the details of this petition and feasibility report at the public hearing. For a copy of the feasibility report for Pro- ject 322, refer to pages . through . ACTION TO BE CONSIDERED ON THIS MATTER: To close the public hearing and approve or deny Project 322 for the installation of trunk storm sewer outlet for O'Leary Lake. Zo Y Glenn R.Cook,P.E. ____^' d 7 4G Yf 77Q(�(/.(.Pi�E �k(�• Keith A.Cordon,P.E. ^ �''�---� (Jiro G.Bone;troo, Y.E. Thomas E.Noyes, P.E. pJ Robot W. Rosene,P,E'. Richard W.Foster, P.E. — Joseph C. Anderrik,P.E. Robert G.Schimicht, P.E. .2335 `1(/ 7+..4 41A,,,.y 36 Bmdlord A. Lemberg, P.E. Alarsin L.Sorrala, P.E. e91 /1 Richard E. Turner, P.E'. Donald C.Rurgardt,P.E. . /�as� Mi«.wssla 55ff3 Janes C.Olson, P.E. Jerry A.Bourdon,P.E.. PA.:612-636-4600 Mark A.Hanson,P.E. Charles A.Erickson Leu M. Pawelsky Olson Preliminary Report 1956 — 1981 Harlan E. Olson O'Leary Lake Outlet David E.orsa,r Improvement Project 322 � Eagan, Minnesota January 5, 1981 C � Revised June 23, 1981 U SCOPE:. This project presents interim and permanent solutions to provide down- stream drainage from O'Leary Lake to Pond DP-5 as designated in the Storm Sew- er Master Plan for the City of Eagan. O'Leary Lake is designated as Pond DP-8 and is located in the Duckwood Addition north of Duckwood Drive in Eagan. FEASIBILITY AND RECOMMEENDATIONS: The project presented herein is feasible and in accordance with the Storm Sewer Master Plan for the City of Eagan. The outlet for O'Leary Lake as outlined herein can be carried out in one con- tract. Storm sewer facilities downstream from O'Leary are anticipated being constructed in conjunction with each proposed develoment as they are needed. DISCUSSION: For discussion purposes of this report, drainage facilities from O'Leary Lake to Pond DP-5 are presented in three parts: Part I includes only the construction of drainage facilities from O'Leary Lake to Pond DP-18; Part II includes downstream drainage facilities required as part of the proposed Lexington Place Addition; Part III includes downstream drainage facilities required as part of the proposed Tomark Development. Page 1. 2181a Y • • PART I - O'LEARY LAKE OUTLET O'Leary Lake is located west of Lexington Avenue and approximately 1/4 mile south of Yankee Doodle Road. O'Leary Lake has no natural outlet. Devel- opment has occurred around O'Leary Lake and the increased storm water runoff has raised the level. at times to be above the Ordinary High water level of this lake. Homeowners in the area have petitioned for a study to be made for controlling the high water level of this lake. The Comprehensive Storm Sewer Plan of Eagan provides for an overflow outlet from this lake. If the outlet is not constructed, the trees and private property around this lake could be impacted. The proposed outlet for O'Leary Lake is an existing 12 inch pipe construc- ted to the east to Pond DP-7 within Duckwood Trail Addition. From the Pond DP-7 to Pond DP-18, a 15 inch pipe is proposed as shown on the figure at the back of this report. Pond DP-18 is a depressed area with no natural outlet. This pond for the most part is dry due to extensive farming occurring within its natural drainage area. The normal water elevation for Pond DP-18 in the Storm Sewer Master Plan is 870 with a high water elevation of 877.00. At ele- vation 870 Pond DP-18 is dry. For aesthetic reasons, it is desirable to raise the normal water elevation to 876. Utilizing the same storage volume, the high water elevation would be 880.2 which results in a surface area of approx- imately 3.0 acres. The surface area at rhe normal water elevation 876 is 2.6 acres. Theae surface areas were determined by utilizing existing contours. Page 2. 2181a a � vART II - PROPOSED LEXINGTON PLACE ADDITION This proposed Orrin Thompson Development consists of 473 multiple type units on 75 acres. Trunk storm sewer facilities required as part of the de- velopment would be a 12" storm sewer outlet from Pond DP-18 in conjunction with a drainage swale to Pond DP-10 within the Tomark Addition. Also included is the trunk storm sewer outlet from Pond DP-10 to Pond DP-5 as indicated on the drawing at the back of this report. PART III - TOMARK DEVELOPMENT The proposed Tomark Development consists of six condominium complexes on 40 acres. Two of the complexes are presently under construction. Trunk storm sewer facilities required for Tomark Development include the trunk storm sewer from Pond DP-10 to Pond DP-5 similar to that indicated for the proposed Lex- ington Place Addition. In the event the drainage swale required as part of the Lexington Place Addition is in place at the time the remaining condominium complexes are constructed, storm sewer pipe would be constructed within the drainage Swale. It is assumed as part of this report that this storm sewer facility will be considered a lateral facility since no oversizing is required to serve the proposed Lexington Place Addition. As a result, its cost would be assessed completely to the Tomark Development. Page 3. 2181a Q,3 AREA TO BE 'NCLUDED ?'N NOTICE: PART I - O'LEARY LAKE OUTLET Construction Area Assessment Area NE 1/4, Sec. 15, 010-02 NE 1/4, Sec. 15, 010-02 NE 1/4, Sec. 15, 010-03 NW 1/4, Sec. 14, 010-28 NW 1/4, Sec. 14, 010-29 PART II - PROPOSED LEXINGTON PLACE ADDITION Construction Area Assessment Area NW 1/4, Sec. 14, 010-29 NW 1/4, Sec. 14, 010-28 NW 1/4, Sec. 14, 010-27 NW 1/4, Sec.. 14, 010-29 NW 1/4, Sec. 14, 010-26 SW 1/4, Sec. 14, 010-52 PART III - TOMARK DEVELOPMENT Construction Area Assessment Area NW 1/4, Sec. 14, 010-26 NW 1/4, Sec. 14, 010-26 NW 1/4, Sec. 14, 020-26 NW 1/4, Sec. 14, 020-26 NW 1/4, Sec. 14, 010-27 NW 1/4, Sec. 14, 010-27 COST ESTIMATES: Detailed cost estimates for each drainage facility are included at the back of this report. As presented in the discussion, various facilities are proposed to be constructed within each part. The total estimated cost for each part is summarized below: Page 4 Phase - O'Lea Lake Outlet - DP-7 to DP-18 $ 59,790 Total Part I $ 59,790 Phase TI - Proposed Lexington Place Addition DP-18 Outlet $ 200600 Drainage Swale, DP-18 Outlet to DP-10 10,190 DP-10 to DP-5 44,190 Total Part II $ 74,980 Phase III - Tomark Development DP-10 to DP-5 $ 44,190 Total Part III $ 44,190 The total estimated cost for each part includes contingencies and all re- lated overhead. Overhead costs are estimated at 25% and include legal, engi- neering, administration, and bond interest. EASEMENTS: Easements are required to construct each drainage facility, however, ease- ment acquisition is anticipated being acquired with final approval for each development. No permanent easements will be required for the construction of the outlet from Pond DP-10 to Pond DP-5. ASSESSMENT: Assessments are proposed to be levied against benefited property within each development in accordance with current City policy at the time of the public hearing. A preliminary assessment roll is included at the back of this report. Current City rates are as follows: Trunk Storm Sewer: Single Family $0.0374/sq.ft. Multi-Family $0.0468/sq.ft. Comm. & Ind. $0.0561/sq.ft. Page 5. 2181a 4151, R FVENIJE SO)1R.CES Revenue sources to cover the cost for each portion as outlined herein are presented below: Assessment Project Cost Revenue Trunk Fund PART I - O'Leary Lake Outlet Trunk Storm Sewer $ 59,790 Area Assessments $ 6,994(1) TOTAL $ 59,790 $ 6,994 -$52,796 PART II - Orrin Thompson Development Trunk Storm Sewer $ 74,980 Area Assessment $125,401(2) TOTAI. $ 74,980 $125,401 +$ 50,421 PART III - Tomark Development Trunk Storm Sewer $ 44,190 Area Assessment $65,235(2) TOTAL $ 44,190 $65,235 +$ 21,045 (1) Duckwood Trails, Project No. 308 projected a +$46,300 to the storm sewer trunk fund which is money directly related to Part I construction. Im- plement.ing this money to Part I construction the storm trunk fund con- tribution is $6,496. ($59,790 - 6,994 - 46000 = $6,496) (2) It should also be noted that if all required ponding easements are ob- tained prior to final assessment hearings, the anticipated revenue will be decreased and the trunk fund obligation will be adjusted according- ly. Credits presented below were determined by taking the ponding areas indicated in the Comprehensive Storm Sewer Plan. Final areas will be determined based on the ponding area dedicated as part of the final plat. Assmt. Credit PART II $ 6,034 PART III 3,751 Page 6. 2181a Special attention is directed that construction of the storm sewer from Pond DP-10 to DP-5 is included for both Part II and Part III. As a result, the total cost of that storm sewer ($44,190) would be deducted for either Part I or II depending on which development precedes the other. The trunk storm sewer balance would therefore increase $44,190 for that development which is not required to construct that storm sewer. PROJECT SCHEDULE PART I - POND DP-7 TO POND DP-8 Present Feasibility Report .. . .. . .. .. . . . . . . . ... . . .. . . . .. .. May 19 8 y 1 9 1 Public Hearing . .. .. . . .. . .. . 0. 0 ...... . 0. .. . .0... . . . .. .. .. . . July 7, 1981 Approve Plans and Specifications . . ... ..... ....... . ....... . August 4, 1981 Open Bids .. . .. . .. .. . . . ...... . .......... . .... ... .. ... .. .. . . August 27, 1981 Award Contract .. . . ..... . ... ... . .. .. .. .. ... ... ......... .. ...Sept. 1, 1981 Construction Completion . ..... .. ... . . . .. .. . .0 „0000 ..„.. . . .June, 1982 Final Assessment Hearing .. . .. . ..... . ... . .. .. ..... .. ........July, 1982 First Payment due with Real Estate Taxes . .. .... . . ..... . . . ..May, 1983 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota, Mark A. Hanson Date December 29, 1980 Reg, No. 14260 Approved by .. cz, t `k �.fs A, Colbert, P.E. Director of Public Works Date:_., / Page 7. 21.81a �7 APPENDIX A COST ESTIMATES Pond DP-7 to Pond DP-18 220 Lin.ft:. 15" RCP storm sewer, 0'-10' dp, in pl. @ $18.00/l.f. $ 3,960 150 Lin.fr. 15" RCP storm sewer, 10'-20' dp. in pl. @ $23.00/l.f. 3,450 320 Lin. ft. 15" RCP storm sewer, 20'-30' dp, in pl. @ $40.00/l. f. 12,800 20 Lin.ft. 1.5" RCP storm sewer, 30'-40' dp, in pl. @ $52.00/l.f. 1,040 100 Lin. ft. 12" RCP storm sewer, 0'-10' dp. in pl. @ $13.00/l. f. 1,300 50 Lin.ft. 12" RCP storm sewer, 10'-20' dp. in pl. @ $18.00/l.f. 900 60 Lin.ft. 12" RCP storm sewer, 20'-30' dp. in pl. @ $35.00/l. f. 2,100 90 Lin.ft. Jack or auger 1.5" RCP storm sewer @ $120.00/l.f. 10,800 2 Each Std. 4' dia. MH w/casting @ $800.00/each 1,600 35 Lin. ft. MH depth greater than 8' dp. @ $70.00/l.f. 2,450 2 Each 12" RCP flared end with trash guard @ $350.00/each 700 20 Cu.yds. Rip rap in pl. @ $25.00/cu.yd. 500 10 Cu.yds. Filter blanket in pl. @ $15.00/cu.yd. 150 LUMP SUM Clear and grub trees @ $800.00/L.S. 800 2 Acres Seed w/mulch @ $1,500.00/Ac. 3,000 $45,550 +5% Contingency 2,280 $47,830 +25% Legal, Engr. , Admin. , & Bond Interest 11,960 TOTAL . . . .. . ... . . . .. . . .. . . . . . . .. ... . .. . . .. .. . $59,790 Page 8. 2181a M Pond DP-18 Outlet 120 Lin.it. 12" i(CP storm sewer, 0'-10' dp. in pl. @ $13.00/l.f. $ 1,560 140 Lin.ft. 12" RCP storm sewer, 10'-20' dp. in pl. @ $18.00/l.f. 2,520 150 Lin.ft. 12" RCP storm sewer, 20'-30' dp. in pl. @ $35.00/l.f. 5,250 40 Lin.ft. 12" RCP storm sewer, 30'-40' dp. in pl. @ $50.00/l.f. 2,000 2 Each 12" RCP flared end with trash guard @ $350.00/each 700 20 Cu.yds. Rip rap in pl. @ $25.00/cii.yd. 500 10 Cu.yds. Filter blanket in pl. @ $15.00/cu.yd. 150 LUMP SUM Clear & grub trees @ $1,500/L.S. 1,500 1.0 Acre Seed with mulch @ $1,500.00/Ac. 1,500 Total Estimated Construction $15,680 +5% Contingencies 800 $16,480 +25% Legal, Engr. , Admin. & Bond Interest 4,120 TOTAL .. .. . . .... . . . .... .. . . ... .. ....... . ... . $20,600 Overland Drainage Pond DP-18 Outlet to Pond DP-10 2,400 Cu.yds. Common excavation @ $1.50/cu.yd. $ 3,600 40 Lin.ft. 12" PVC storm sewer @ $10.00/lin.ft. 400 2.5 Acres Seed with Mulch @ $1,500.0 0/Ac. 3,750 Total Estimated Construction $ 7,750 +5% Contingencies 400 $ 8,150 +25% Legal, Engr. , Admin. & Bond Interest 2,040 TOTAL . . . . .... .. .. . . . . . . . . . . . . ..... ... . . .. . . $10,190 Page 9. 2181a a9 Pond DP-10 to Pond DP-5 220 Lin.ft. 33" RCP storm sewer, 20'-30' dp. in pl. @ $50.00/l.f. $11,000 1.20 Lin. ft. 27" RCP storm sewer, 0'-10' dp. in pl. @ $30.00/l.f. 3,600 60 Lin.ft. 27" RCP storm sewer, 10'-20' dp. in pl. @ $34.00/l.f. 2,040 50 Lin. ft. 27" RCP storm sewer, 20'-30' dp. in pl. @ $40.00/l.f. 2,000 20 Lin.ft. 15" RCP storm sewer, 0'-10' dp. in pl. @ $18.00/l.f. 360 70 Lin.ft. Jack or auger 15" RCP storm sewer @ $100.00/l.f. 7,000 3 Each Std. 4' dia. MH w/casting @ $800.00/each 2,400 40 Lin.ft. MH depth greater than 8' dp. @ $70.00/l.f. 2,800 1 Each 15" RCP flared end with trash guard @ $400.00/each 400 1 Each Connect MH to existing pipe @ $200.00/each 200 10 Cu.yds. Rip rap in pl. @ $25.00/cu.yd. 250 5 Cu.yds. Filter blanket in pl. @ $20.00/cu.yd. 100 1.0 Acre Seed with mulch @ $1,500.00/Ac. 1,500 Total Estimated Construction $33,650 +5% Contingencies 1,700 $35,350 +25% Legal, Engr. , Admin. & Bond Interest 8,840 TOTAL . . . . .. . . . . . .. ... . . . . .. .. . . .. . . .. ... $44,190 Page 10. 2181a 345 0 • APPENDIX B EAGAN PROJECT 322 O'LEARY LAKE OUTLET PRELIMINARY ASSESSMENT ROLL Parcel Sgl.Family Multi-Family Comm.-Ind. Description Owner $0.0374/s.f. $0.0468/s.f. $0.0561/s.f. Total PART I NE 1/4 Section 15 010-02 City of Fagan 187,000(4) $ 6,994 PART II NW 1/4 Section 14 010-26 Tomark Dev. 264,400(1) 12,374 020-26 Tomark Dev. 185,080(1) 8,661 010-27 Tomark Dev. 944,440(1)(3) 44,200 010-28 Douglas Lagerstedt 217,800(2) 3,085 010-29 Prop.Lex.Pl. Addn. 1,219,680(1)(3) 57,081 PART III SW 1/4 Section 14 010-52 Prop.Lex.Pl. Addn. 1,393,920 (1)(3) $ 65,235 TOTAL ..... ... .. .. . . . .. .. . $197,630 (1) Parcel which 20% deduction in area was applied for future street construction. (2) Large existing residential parcel not expected to be subdivided. Rate equals $617/Acre. (3) Parcel in which pond deduction has not been applied. Deduction shall be applied at time final ponding easement is acquired. (4) Parcel in which pond deduction has been applied. PROPOSED ASSESSMENT PART I - O'LEARY LAKE OUTLET NE 1/4 Section 15 Estimated Assessment 010-02 63994 TOTALPART I . . . . ... . . ... . $ 6,994 Page 11. 2181a 31 PART II - ORRIN THOMPSON DEVELOPMENT NW 1/4 Section 14 Estimated Assessment 010-28 $ 3,085 01.0-29 57,081 SW 1/4 Section 14 010--52 65.%235 TOTAL PART II .. . .. .. . . . . . . $125,401 PART III - TOMARK DEVELOPMENT NW 1/4 Section 14 010--26 $ 12,374 020u-26 8,661 010-27 44,200 TOTAL PART III . .... . . .. .. . $ 65,235 NOTE: Proposed assessments within the Proposed Lexington Place Addition and Tomark Development do not include area deductions for future ponding easement dedication. Page 12. 2181a 3� r` lw 010-51 010-53 010-77 • 10 YANKEE 04DLE ►iiia►� •r of i • • -25 �`�r•+�►i-,•-"'�`_�'i r mow / - r • � ■■ii~rte 111► WO IVAN .�.;V►�/ r , O'LEARY LAKE OUTLET TRUNK STORM SEWER ASSESSMENT AREA PROJECT No. 322 PART 2 PART 3 l � N A I _jd f (DZX M GOOD N ' \ O_ JJ \ OD Z \ 00 8 \ aotoci N a w 1\ r- 1 o a I-- _j � ) I o J, O 0 0 O a. o o I 0 J aw .�....� 'l I O w z-i p > w o i „z i CQN i 0, 0 a4 ci O C%l � J N I � / � U w £6 '3 n d N J N I X3-1 0 r Y - _-� 14 N cq J J 'N � z= 99 z �\� o ICLNN W \1-� ' l O GDOO H o z2 o W a �CDm a CDm 0 • Agenda Information Memo July 2, 1981 Page Thirteen WINKLER/JACKSON ADDITION A. Richard Winkler for Preliminary Plat Approval of Winkler/Jackson Addition -- A public hearing was first held before the Advisory Planning Commission at a regular meeting held on April 28, 1981 . The APC continued the hearing until May 26, 1981 to allow City staff time to work on additional studies. Action was taken by the APC to recommend denial of the preliminary plat to the City Council at the May 26, 1981 meeting. At the June 2, 1981 meeting, a rezoning was approved; however, the preliminary plat was continued until the June 16 meeting. At the June 16, 1981 meeting, there was discussion by the City Council at the request of the Mayor to continue preliminary plat consideration until the July 7 , 1981 meeting. Mayor Blomquist had discussions with the Mayor of Burns- ville, and it was agreed cooperatively that the administration of both communities should meet and work on details as they relate both to the Winkler/Jackson plat and Zachman' s Cinnamon Ridge Addi- tion to review both present and future issues that pertain to both communities . The Administrators and Public Works Directors; for both the Cities of Burnsville and Eagan met Wednesday, June 24, 1981 to discuss three ( 3) common issues. 1 . Are there plans in the future for the City of Burnsville to connect the Burnsville Parkway with Slater' s Road? 2. Is it possible for the Cities of Burnsville and Eagan to provide a connection of the two cul-de-sacs referred to as Kenwood Court and Parrot Lane? 3. Is is possible to provide sewer service to a triangular area in the northwest part of Cinnamon Ridge by the City of Burnsville? Regarding the first question and as it pertains to the Winkler Jackson preliminary plat, it appears that the City of Burnsville is planning to connect the Burnsville Parkway with Slater' s Road. Please refer to a copy of a letter that was received by the City of Eagan from Jim _Sore, City Manager for the City of Burnsville, found on pages 3 throughAlso enclosed on page �a f is a copy of a map that illustrates the connection. Apparently a portion of the Burnsville Parkway north of County Road 11 is proposed for construction- this year. The Director of Public Works and City Administrator agree with the position of the City of Burns- ville regarding its connection. Because the other two ( 2) points do not pertain to this agenda item, they are discussed in a special note following background information for this agenda item. A Agenda Information Memo July 2, 1981 . Page Fourteen copy of the preliminary plat for the Winkler/Jackson Addition is enclosed on page _ A copy of the Planner' s information regarding the preliminary plat is enclosed on page For further information regarding action that was taken bytie A3visory Park & Recreation Committee, refer to page �,,_1 . ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the preliminary plat for Winkler/Jackson Addition. Regarding the other two issues that were raised at the joint meeting, it appears that action has been taken to formally vacate any future connection of Parrot Lane and Kenwood Court. Since the preliminary plat for Cinnamon Ridge has been approved by the City of Eagan and there is no apparent consideration by the City of Burnsville to open either of those connections , that issue was not further discussed. The second matter concerning the flow of sewer as it relates to a triangular area in the north- west portion of the proposed Cinnamon Ridge development, the City of Burnsville is more than willing to provide for sewer service to this area if adequate line capacity - can be assured. However, the Director of Public Works feels that, after a review of the grading plan for the proposed Cinnamon Ridge addition, it will not be necessary for the City of Eagan to request service by the City of Burnsville. With minor alteration of that triangular area by raising the lots, there will be a natural gravity flow for the sewer as it is processed by a sewer main constructed for the City of Eagan. Therefore, the City of Burnsville is more than willing necessary to work with the City of Eagan regarding the sewer service. However, at this time and until future studies are performed as a part of the feasibility report, it does not appear that the City of Eagan will require any assistance from the City of Burnsville for sewer service. There was some previous correspondence between the Directors of Public Works for each community regarding the three issues ; and to provide more background information for the City Council, those are enclosed on pages -42 through 442 3b 46 Vol 4t I CITY OF • • NSVILLE 1313 East Highway 13 9 Burnsville, Minnesota 55337 _ June 25, 19 81 -` 9 !O � ✓Uig =: r Mr. Thomas Hedges 0 l 981 City Administrator City of Eagan 3795 Pilot Knob Road X Eagan, Minnesota 55122 Dear Tom: 4 Chuck Siggerud and I enjoyed meeting with you and Tom Colbert yesterday. We share with you the desire to keep in close touch on items of mutual concern to Eagan and Burnsville. I have enclosed copies of letters dated May 4 and June 18, 1981 from Chuck to Tom which discuss the three items we reviewed yesterday. On the desirability of a connection of Slater Road with the Burnsville Parkway, we certainly agree that such a connection will be needed in the future. To date, the extension of the Parkway has been planned and reflected in either approved final or preliminary plats for its entire length from Kennelly Road to our joint boundary. The alignment is depicted on enclosed Figure B, which I have dated 6/25/81. At this time the actual construction of the Parkway to the east is dependent upon subdivision activity in the area. As Chuck mentions in his letter, our plans call for the Parkway east of County Road 11 to be a 36 foot cross-section with sidewalks on both sides. Due to the difficult terrain and low projected traffic volumes, the extension of a four-lane divided roadway is not feasible or warranted. Regarding the Zachman Homes area to the north, we have no problem providing sewer service to this area if adequate line capacity can be demonstrated. Chuck would be available to assist in this matter if the Burnsville service alternative is suggested. It 37 An Equal Opportunity Employer Mr. Thomas Hedges June 25, 1981 Page 2 was my understanding that another more comprehensive option was presently under review. If you want us to pursue service to the west, please get in touch. In regard to the street connections to the west from the Zachman Homes area, we understand that a plat has been approved which would permit the development of the area without the necessity of action on the street extension issue. If this is not accept- able, we would be willing to bring the issue before the Burnsville Planning Commission and City Council. Again, we enjoyed meeting with you and Tom yesterday and hope future discussions of mutual issues can occur on a regular basis. B t regards, es K. Spore, City Manager J /mlg Enclosure cc: Chuck Siggerud Mike Falk 3'� y � W ('3 LL z �01 9 cc — -- �E °'ul W z * H d S ov IZZO 10 d d �' T 1 1 I = O 0 p e W iy �s00ur it 6 1A KC 0000 0 00 �S sniN L a: 1 W \v � Juul { TV A1131IND o y, d L Z tiu AMWMIN W �� ♦ y w weir 4 � r 3 Y CM i rt h __ o" yymi yj I J � F � �� UW nz� H �its►w � � � ca cm t l pMDII pY 1; uuwno3 uoc► :' 1 lM N1 T4 c4t- _ t CIA V10\1 q, J J ' , � •/_ � iy' •� �l ! -f yC � ' //SII i J. `L-. 1 r 1 J { 11 }�� _'� , r I 5 - � �'f i �it .•i ^ `\\y'�,�i -i.., '��`��- o tic �,-^ �,F,��— �� '�- - �--�• \ - -�. ;' '�--.+_ r�'� , � -tea--h� �.d ! - Y �\ .� y1� �r• l.P -� t - rn -� � �� v r SNS �+f:yr'�rJ • -� �'v� �Y � /�'t'•�V..- j .,_ _:� � 1t o � \ '^(..,(F ___ `� Ilk \\ � 1` `• 'V-116._ • 111 � s t LOCATION Gw A. s t« PRELIMINARY PLAT a o Q 0 EAGAN, MWIN. TO: THOMAS L. HEDGES, CITY ADMINISTRATOR FROM: DALE C. RUNKIE, CITY PIANNER DATE: JUNE 11, 1981 RE: WINKLER/JACKSON PLAT INFORMATION At the June 2, 1981 City Council Meeting, the City Council approved the re- zoning from Agricultural to Planned Development for the 92 acres located on the west side of State Highway 77 and the area south of Cliff Road known as the Winkler/Jackson Addition. Also, at the June 2nd City Council Meeting, the City Council tabled the preliminary plat until the June 16th meeting requesting further information. The preliminary plat consists of the following: Lots 1-5, Block 1 have been designated as a limited business.district. The 5 lots contain 8.9 acres. Lot 6, Block 1 has been designated as multiple with a density of 14 dwelling units per acre. Lot 6 consists of approximately 10.2 acres. Outlot A of the plat has been designated as park and consists of approximately 4.4 acres. Lot 1-6, Block 2 contain 1.95 acres and have been designated as R-1 (Single Family use) . Lot 1, Block 3 contains 7.74 acres and has been designated as neighborhood business district. Outlot B at this present time contains the 44.7 acres, and the area which was shown as limited business which contains 8.6 acres for a total acreage of 53.45 acres. This 53.45 acres had been designated as an R-3,or townhouse use,with a maximum density of 5.5 dwelling units per acre. The outlot mentioned here will be replatted and go through the public hearing process once the layout and the design have been prepared for Outlot B. The conditions which should be placed on the preliminary plat would be the conditions which have been subHnitted in the staff report submitted at the June 2, 1981 City Council Meeting. If any- one wishes these conditions, or another staff report, or any other information regarding the preliminary plat, please feel free to contact me at the Eagan City Hall. DCR/jac Advisory Park &Recreation Committee Minutes June 11, 1981 Page Four 3. The hours proposed for operation are excessive. A motion was offered by Chairman Martin, seconded by McNeely, with all members voting in favor, that the proposal is inappropriate use for a City park. WINKLER/JACKSON PARKS DEDICATION Parks & Recreation Director Vraa reviewed the proposed Winkler/Jack- son Addition and proposed parks dedication previously reviewed by the develop- ment subcommittee. Proposed dedication contains approximately 4.4 acres which abuts a 3.5 acre parcel of land to be turned back to the City of Eagan by MnDOT creating a total park area of about 7.7 acres. He stated that the 4.4 acres represents a partial parks dedication representing approximately 67% of the approximately 6.55 park acres normal requirements with the plat. Vraa indicated that the remining parks dedication would be 2.15 acres or approximately $30,400 based on current cash dedication requirements and maximum number of units planned for the development. He indicated that the cash dedication requirements could be less if the proposed number of units were not developed or the area which contains approximately 8.6 acres be changed back from R-3 to limited business. Staff recommended that the remaining parks dedication be in either cash at the time of the phase development or a commitment of grading of the park based on current cubic yard estimates. After further discussion of available options for grading/cash contributions, Martin offered a motion, Loken seconded, with all members voting in favor: (1) To accept 4.4 acres of park land dedication; and, (2) The park area is to be graded within two years of the development agree- ment or a cash dedication in the amount of $21,250.00. COMPREHENSIVE MASTER PARKS PLAN Parks & Recreation Director Vraa explained to the committee the benefits of a master plan for City parks. He stated that the plan would include a five year plan for capital improvements, a system plan, an identification of each system and a review of the park system's recreational aspects. Committee members generally agreed that the master parks plan is a good idea and staff recommended that one or two members be designated by the committee to formulate a strategy or direction to the Council on this matter. Concern was expressed by Loken that the new plan should be developed with adequate and reliable methods. After additional discussion of the master plan process, the committee agreed to form a subcommittee consisting of members Carroll, Martin and Tilley to study the Comprehensive Master Parks Plan concept. BICYCLE TRAILS SURVEY Parks & Recreation Director Vraa presented to the committee a survey which was conducted recently along the City's Highline Trail. Committee members commended staff for the high quality of the report. No action was taken. LAND GIFT Parks & Recreation Director Vraa presented a proposal to the City from Jim Tilsen of Tilsen Homes, Inc. , to donate a parcel of land described as Lot 11, Block 5, Wilderness Fourth Addition. Vraa pointed out that the parcel would be suitable for providing trail access around the adjoining pond. Due to a lack of available information, the committee agreed to review the matter at a later date. No action was taken. a 2 r r _ 0 R. al r' A f May 4, 1981 City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55124 Attn: Mr. Tom Colbert Director of Public Works Re: Burnsville Parkway Dear Tom: Mike Gair of Gair & Associates called on Friday and asked that I provide you with some information on this roadway. Apparently, the City of Eagan is considering.a proposed development south of Cliff Road and west of T.H. 77. The Burnsville Comprehensive Plan as well as Eagan's Comprehensive Plan provide for a connection between the two co�lleties. As .we uld beu derstand it, in Eagan it would be Slaters Road; in Burn Parkway. The City of Burnsville is still desirous oftthis connectiEaganon. In . fact, the alignment of the Parkway has been app ry On the attached sheet labeled Figure "B" is shown the various segments of the Burnsville Parkway. The alignments as shown are not necessarily accurate and have changed slightly during Council consideration. However, there is no segment that does not have an approved alignment in concept at this date. The parcel of land shown on Figure "B" as the Fischer property well tied down. approved preliminary plat so that the street location is q The Burnsville Parkway is 4-lane divided roadway westerly of County Road 11. From County Road 11 east to the Eagan border, the typical section is a 36- foot wide street with sidewalk on the south side. Curb and gutter and, of course, utilities will be included. Page 1 of 2 43 An Equal Opportunity Employer . May 4, 1981 City of Eagan 3795 Pilot Knob Road Attn: Mr. Tom Colbert Re: Burnsville Parkway Hopefully, this answers any questions you may have. Sincerely, CITY OF BURNSVILL r , e ,, t C. A. Siggerud, P.E. Director of Public Works CAS:ak enc. cc: Mr. Mike Gair Page 2 of 2 � ' '.S�S� �� �+3t" i��r. •��>w'« y� i :k'�.,�" �:,�,ns > ,�,:..� >,::�, „�„ xFa..r ��r^' s .s TM `.aP:• u i��!� '�t��.�ic� '�'' `'"�"� ssiir� 1" �t z �LXr � ���'i'"T:L,qr'^'^'4�_., V, .A AV, �y ax _ A�W'�.. .a_ � � 5 ,f'�.;. � t•.~ ,c'�r..aA��:��ay'�;,�.'1e'ys� +wta: 't'- ":'t`�e t-....�'.��-' t' ��,�. ' s :1, June k Yz�r 9 x t?"cV� .�" �, � � � � w..m._���'st��+}t�Y3,� 'y r'ay rr ,3 _wt �q� 3„ S';.+4 �° � ��+,✓.zirv��r r'.A.•��� �'. Yr - "'SV�; °X' 7+4'.s''C' .a;a a+... �a. � t r �,�y"�'C• ��Ft� June 18, 1981 Mr. Tom Colbert, Director of Public Works City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Dear Tom: f It was a pleasure talking with you the other day. I believe in your state- ment when you said things that have gone on in the past we can do very little about. . .only try to work together in the present and future. A couple of things about the Zachman Homes proposal. . . . . (1) I have no idea of the thinking, rationale, or politics of the decision to vacate the streets in Burnsville in South River Hills. To determine whether or not it was justified, one would have had to experience those events. Once the streets were vacated, I am sure you can understand the difficulty of trying to repurchase and reopen the streets. (2) We can find no agreements or . understandings that would indicate that Burnsville was to supply sewer for other than the River Hills 9th Addition. As I indicated to you on the phone, I have told both Bob Rosene and a representative of Zachman Homes that, based on theoretical calculations, we do not have the capacity. However, I also indicated that theoretical and actual conditions frequently do not agree and that we would be open to flow tests performed by qualified personnel to deter- mine if there is actually capacity available. If the capacity is there, we would have no objections to providing the sewer service. On another matter, I met with a Mrs. James Bros of 3313 Red Oak Circle South. Her back yard is low and they do have a walkout basement. During the spring run off and before the ground thaws, they frequently have water standing at times dangerously close to their basement floor. I would ask that in your Page 1 of 2 `T An Equal Opportunity Employer u"; June 18, 1981 Mr. Tom Colbert, Director of Public Works City of Eagan review of the final grading and drainage plans for the Winkler proposal that this low area be kept in mind. There should not be any additional run off allowed in this low area. It would be best, in fact, if some drainage could be provided for the back yards. If you need further information or topography, please let us know. Sincerely, CITY OF BURNSVILLE .r J C. A. Siggerud, P.E. Director of Public Works CAS:ak cc: Mrs. James Broz Page 2 of 2 Agenda Information Memo July 2, 1981 Page Fifteen PYLON SIGN- - SILVER BELL ADDITION A. Metram Properties for a Conditional use Permit for a Pylon Sign, Silver Bell Addition - A public hearing was first held at the May 26, 1981 meeting of the APC, action was taken to continue the item, then the item was heard and acted upon at the June 23 , , 1981 APC meeting to consider an application for a conditional use permit for a pylon sign as presented by Metram Properties. The application is specifically to permit a pylon sign on Lot 1, Block 1 , Silver Bell Center Addition, located in Section 17 . For addi- tional information on this item, please refer to the Planning Intern' s report, a copy of which is enclosed on pages through for your review. Action is being recommende y the APC to t e City Council for approval of the p ion sign. For action that was taken by the APC, refer to page . ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the recommendation of the APC to approve the pylon sign as presented. F. T: �7 r w a • • TO: ADVISORY PLANNING C MMISSION NIERS FROM: KURTIS G. ULRICH, PLANNING ASSISTANT DATE: JUNE 17, 1981 RE: METRAM PROPERTIES CONDITIONAL USE PERMIT FOR A PYIDN SIGN As indicated in the report of May 26, 1981, the location of the sign as originally proposed is approximately 190 feet from the northern boundary of the property. It was suggested by the Planning Commission Members at the April 28, 1981 Meeting that a 300' setback from the northern property line would be desirable, because it would not limit the option of the northwardly adjoining property owner to locate a pylong sign on the property. Per this concern, the applicant has indicated that Metram Properties would be willing to relocate the proposed sign to a distance which would be 300' to the south of the northern border of the property. Note that current and projected zoning of the parcel of land directly adjoining to the north is R-4 (Residential Multiple District) which prohibits signs of this type. If the proposed sign is to be relocated to a distance 300' south of the northern boundary of the property, it should be so stated in the conditions of the permit. KGU/jac `'!'D iu 01 CITY OF EAGAN SUBJECT: CONDITIONAL USE PERMIT - PYLON SIQN APPLICANT: MEI'RAM PROPERTIES LOCATION: LCT 1, BLOCK 1, SILVER BELL CENTER ADDITION EXISTING ZONING: GB (GENERAL BUSINESS) DATE OF PUBLIC HEARING: MAY 26, 1981 DATE OF REPORT: MAY 20, 1981 REPORTED BY: KL'RI'IS G ULRIC H, PLANNING ASSISTANT APPLIC ATICN SUBMITTED: �An application has been submitted for a conditional use permit for a pylon sign located on Lot 1, Block 1, Silver Bell Center Addition, Section 17. CON?1ETFrS 1. The proposed sign is allowed within the General Business District zoning under a conditional use permit as required by Ordinance 16. The sign ordinance allows one free-standing or pylon sign for each major adjacent street for area identification. The proposed sign would be in keeping with the character of the area. 2. Location: Ordinance 16 stipulates that no pylon sign may be located within 300' of any other pylon sign, measured on the same side of the street. The ordinance also requires a 10' minimum setback from the highway right-of-way and a 10' minimum fran the property line. Addi- tionally, there is no minimum required setback frau residentially-zoned areas for free-standing business signs or pylon signs. 3. The design and location of the proposed sign falls well within the guidelines established by the sign ordinance. The proposed location is about 190' from the northern lot line and 60' from the Highway 13 right-of-way. The next nearest pylon sign is the MacDonald sign about 600' to the south. The land adjacent to the property to the north is currently zoned agricultural. It is shown on the land use guide plan as an R-4 (Mixed Residential District) . This proposed land use would prohibit any other free-standing or pylon signs. The proposed location of this sign on the lot provides the shopping center with the best visibility of the sign frau Highway 13, because most of the other land area in the parcel which is that close to Highway 13 is a low-lying area which would limit the height and visibility of the proposed sign. The proposed sign would be 24' above ground level with approximately 120 square feet of signage per side (see attached diagram) . , < CITY OF EAGAN CONDITIONAL USE - MM?M PROPERTIES MAY 26, 1981 PAGE TWO If approved, the pylon sign shall be subject to the following conditions: 1. The pylon sign is allowed in lieu of a free-standing ground sign adjacent to Highway 13. 2. The pylon sign may not be located within 300' of any other pylon sign, measured on the same side of the street. 3. The pylon sign may not project more than 24' above ground level. 4. The pylon sign shall not exceed 120 square feet of signage per side. 5. 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PP NBNB n� _Q RBcr' ++ I ^? rrr- t APC Minutes June 23, 1981 SILVER BELL CENTER PYLON SIGN The public hearing regarding the application of Metram Properties for pylon sign located on Lot 1, Block 1, Silver Bell Center Addition was recon- vened. The hearing had been held on May 26, 1981 and it was continued for more review by the applicant and the staff. A representative of Coldwell Banker, the leasing agent, was present and indicated that there was no objec- tion of the owner to locate the sign 300 feet south of the north border of Silver Bell Shopping Center. Gits moved, Wilkins seconded a motion to recom- mend approval of the application for pylon sign subject to the following: 1. The pylon sign shall be allowed in lieu of a free-standing ground sign adjacent to Highway #13. 2. The pylon sign shall not be located within 300' of any other pylon sign, measured on the same side of the street and within 300' of the north boundary line of Silver Bell Shopping Center property. 3. The pylon sign shall not project more than 24' above ground level. 4. The pylon sign shall not exceed 120 square feet of signage per side. 5. The pylon sign shall not be located nearer than 20' from any street or highway right-of-way, nor nearer than 10' from any property or dividing line. 6. The sign shall be in conformance with all other applicable ordinance requirements. All voted in favor. SS t .. Agenda Information Memo July 2, 1981 Page Sixteen COUNTRYSIDE FIRST ADDITION,- PRELIMINARY-PLAT, - REZONING-&- VARIANCE B. Countryside Builders, Inc. , for a Preliminary Plat Approval of Countryside First Addition, Rezoning from R-1 to R-4 and a Variance to Convert Single Family Homes to Multiple Dwellings - A public hearing was held before the Advisory Planning Commission at the June 23, 1981 meeting to consider: (1 ) A rezoning request for approximately 2.31 acres from R-1 to R-4, (2 ) A preliminary plat for Countryside. First Addition which consists of approximately 2 . 31 acres and contains two (2) eight plex buildings and rehabilita- tion of two existing single family buildings , and (3) A variance to allow two single family structures to be rehabilitated in an R-4 classification. The Advisory Planning Commission is recom- mending approval to the City Council for all three ( 3 ) applications. For additional information on this matter, please refer to the City Planner' s report, a copy of which is enclosed on pages - S'7 through b 7 For a copy of the minutes pertaining to this issue, refer to pages through 4&41 . ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the recommendation of the Advisory Planning Commission for approval of 1. Rezoning 2. Preliminary Plat 3. The Variance for a Non-Conforming Use. CITY OF EAGAN SUBJECT: REZONING, PRELP1INARY PLAT & VARIANCE - COUNTRYSIDE 1ST ADDITION APPLICANT: COUNTRYSIDE BUILDERS INC LOCATION: PART OF THE NW4 OF SECTION 20, 3850 MID TRAIL EXISTING ZONING: R-1 (RESIDENTIAL SINGLE DISTRICT) DATE OF PUBLIC HEARING: JUNE 23, 1981 DATE OF REPORT: JUNE 17, 1981 REPORTED BY: DALE C. CITY PLANNER APPLICATION SUBMITTED The first application submitted is a request to rezone approximately 2.31 acres from R-1 (Residential Single District) to R-4 (Residential Multiple District) . The second application submitted is a request for a preliminary plat, Country- side 1st Addition, which will consist of approximately of 2.31 acres and will contain two 8-plex buildings and rehabilitation of 2 existing single family dwellings. The third application submitted is a request for a variance to allow 2 single family structures to be rehabilitated in an R-4 (Residential Multiple Zone) . According to Ordinance 52, once the property is zoned R-4, the single family units would become non-conforming uses, and therefore, could technically not be rehabilitated unless a variance is requested. ZONING AND LAND USE Presently, the site is zoned R-1 (Residential Single District) and would allow only single family dwelling units. The Eagan Comprehensive Guide Plan desig- nates this area as an R-3 (Mixed Residential) with a density range of 12-16 dwelling units per acre. OaMMENTS In reviewing the surrounding land uses, the subject parcel is the only undevel sped parcel within this area. The subject parcel presently has 2 existing single family units on the 2.31 acres. To the north and west of the proposed site is Langhoven Addition, which is single family developmnt. To the inure- diate north and east of the site the property is zoned R-4 (Residential Multi- ple District) which is presently the site of the Ballantrae Apartments. To the south are existing duplexes which abut the south property line of this sub- ject parcel. To the west of the proposed site is Woodhaven Park. S� CITY OF EAGAN COUNTRYSIDE 1ST ADDITION JUNE 23, 1981 PAGE TWO The proposed site presently contains 2.31 acres and if zoned R-4, the property could contain approximately 32-34 units. The applicant is requesting R-4 zoning, which would have a maximum density of 19 dwelling units for the entire site. The 19 dwelling units would be oomposed of two 8-unit buildings for 16 dwelling units, the larger existing house to be converted into a duplex for 2 dwelling units, and converting the smaller single family house to an additional unit for a total of 19 dwelling units. The applicant has looked at the possibility of removing the existing hams on the site and placing another 8-plex unit in its place. The applicant could meet the density re- quirements of the R-4. However, in putting this additional 8-plex unit, it would destroy the useable open space for the proposed project. Therefore, the developer is requesting to rehabilitate the 2 existing single family hares and include them in the homeowner's association for the entire project. The density on the site is 8.2 dwelling units per acre, which is the low range of the Comprehensive Guide Plan which designates this area as Mixed P.esiden- tial with a density of 6-12 dwelling units per acre. SITE PLAN REVIEW The applicant is proposing to construct two 8-plex buildings and rehabilitate the two existing single family units. The proposed site has a lot coverage of 16.8%, and the applicant is proposing to have 22 parking spaces per unit. The parking spaces are of 10 x 20' dimensions,and each unit will have one garage space. The proposed site plan shows all the buildings located on this site meet set- back requirements in accordance with Ordinance 52. The site as stated ear- lier is the only parcel left to be developed within this area, and the only access to this site is off of Gold Trail. The applicant is proposing to provide a 24' private drive to provide access to the 8-plex on the east side of the site. If a public street would be required, it would destroy the buildability of the parcel. Staff has inquired about a possibility of pro- viding some type of loop drive which would connect to the street in Ballan trae Addition. The applicant has talked with the owners of Ballantrae, and they have indicated that they will not provide an easement across their pro- perty to allow a looped drive. Therefore, the only access to this site is on Gold Trail. If approved, the preliminary plat shall be subject to the following conditions: 1. That a homeowner's association bylaws be reviewed by City staff in order to insure that there is access to the east 8-plex and the hamcwner's association will provide maintenance on the ccezmon grounds. 2. The 24' asphalt drive shall have concrete curbing around the peri- meter of the drive and parking areas. 3. All drainage and utility easements shall be provided as requested by City staff. 4. A tot lot shall be provided for the proposed developmeant. CITY OF EAGAN COUNTRYSIDE 1ST ADDITION JUNE 23, 1981 PAGE THREE 5. A $2,000 landscape bond shall be required and not released until one year after the landscaping has been completed. 6. The newly-created units shall be subject to the park dedication policy in effect at the time of final plat. 7. No r-cre than 19 dwelling units shall be provided on this subject parcel. DCR/j ac EiGINEERING RECOWE"y'DATIONS 1. A ponding easement shall be dedicated to incorporate the 801.2 eleva- tion in the northwest corner of this proposed plat. 2. A revised grading and drainage plan will have to be provided prior to t final plat approval providing for positive drainage frau the northeast corner of this proposed plat to the pond located in the northwest cor- ner. TAC/jac Sol T0: THE ADVISORY PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER FROM: THO4AS A. COLBERT, DIRECI"OR OF PUBLIC WORKS DATE: JUNE 18, 1981 RE: PRELIr2INARY PLAT - COUNTRYSIDE 1ST ADDITION (COUNTRYSIDE BUILDERS INC) The Public Works Department has the following cmu ents to offer in consider- ation of the above proposal: UTILITIES Sanitary sewer and watermain of sufficient size and depth to handle this proposed development is available within the Gold Trail right-of-way. STREE'T'S/ACCESS Access to this proposed plat would be provided by Gold Trail, which has been constructed to its ultimate design section, which would provide the required access. Due to the configuration of this lot and its boundaries with exist- ing developed property, there is no feasible alternate to provide for a looped street system. If a 60' public right-of-way with cul-de-sac were to be installed providing access to the easterly 8-plex unit, it would affect the setbacks for the proposed location of the 8-plex units, and would still not provide right-of-way access to the existing single family dwelling units located in the central portion of this proposed plat. With the adequate parking facilities being provided with this proposal, the staff has looked at access to this site as being similar to a multiple unit apartment/condo- minium project. Ballantrae Road, which provides a connection from Silver Bell Road to Gold Trail, is a private 30' outlot with maintenance being per- formed by the Ballantrae Apartment oonplex. Extensive right-of-way aoquisi- tion would be required to provide a looped street connection through this proposed development. GRADL'IG AND DRAINAGE The majority of the drainage generated frau this plat would be directed towards the northwest into the existing pond north of Gold Trail (AP-36) which is connected to the pond within Woodhaven Park (AP-1) . Sane internal stone sewer system may be required to intercept the surface water runoff generated by the increase in impervious surface and directed to these pond- ing areas. This will be reviewed in further detail prior to final plat ap- proval. EASEMENTS AND RIGHTS-OF-VMY A ponding easement shall be required to incorporate the 801.2 elevation in the extreme northwest corner of this proposed plat for the proposed high water elevation of the existing pond located in that vicinity. In addition, 10' drainage and utility easements will be required to be dedicated adjacent to all public right-of-way and centered over all cc mon property lines. bo CITY OF EAGAN COUNTRYSIDE 1ST ADDITION - PUBLIC WORKS REPORT JUNT 23, 1981 PAGE TWO SITE PLAN The developer has provided for 12 additional parking stalls to handle over- flow parking in addition to those provided in front of each unit. Staff feels that this would handle the anticipated parking requirements and would allow private driveway accesses to be free for emergency vehicle access. I will be available to discuss in further detail any aspects of this report at the Planning Can-nission of June 23, 1981. Respectfully submitted, Thorms A. Colbert, P.E. Director of Public Works t TAC/jac • •. N • r - C ee .a a r� F �r 0. \ VP . .e CM •/ > '.S ' f f !a •� ( m--eta s.-. i j � • o_ = r s r r = dt ♦� r 62, '� v 40 00 t rrrtj Its ! 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CSC PF ` 1� ,; �tR,_ ' A A R_4 OPELEA R V ( i t ` Ht�_ . 4N�AL £MA_R �_" 36 _T ~ �E 1 ` PD R _ 4 R '4 =- PF NB g 8_� �r PF NB .. A RB i • COUNTRTSIDE 1ST ADDITION REZONING AND PRELD(INART PLAT The next public hearing convened by the Vice-Chairman concerned the application of Countryside Builders, Inc., as follows: a. To rezone approximately 2.31 acres from R-1, Residential Single to R- 4, Residential Multiple. b. For preliminary plat approval of Countryside 1st Addition consisting of approximately 2.31 acres with two 8-plex buildings and the rehabilitation of two existing single family dwellings. c. Variance to allow two single family structures to be rehabilitated in an R-4 zoned area. Representatives of Countryside Builders were present including Darrel Anderson, architect. The proposal was to build two 8-plex structures on the Haswell Lange property. Greg Gross, a neighboring property owner was present with questions. The parcel would include 19 individual owners with each of the units being sold separately. There were questions concerning drainage and it was also noted that single family homes would be converted into condominium units with the larger home containing two units. Planning Commission Members questioned the private street with homeowners maintenance control and it was noted that the homeowners association bylaws and articles will be reviewed and approved by the City staff. Emergency vehicle access was discussed par- ticularly for the east building. Krob moved, Gits seconded the motion to recommend approval of the application for rezoning from R-1 to R-4. All voted in favor. Krob then moved and Gits seconded the motion to recommend approval of the preliminary plat application subject to the following conditions: 1. That homeowner's association bylaws be reviewed and approved by City staff in order to insure that there is access to the east 8-plex and further that the homeowner's association will provide maintenance for the common areas. 2. The 24-foot asphalt drive shall have concrete curbing around the perimeter of the drive and parking areas. 3. All drainage and utility easements shall be provided as requested by City staff. GS 4. A tot lot shall be provided for the proposed development and approved by City staff. 5. An adequate landscape bond shall be required and not released until one year after the landscaping has been completed. 6. The newly created units shall be subject to the park dedication policy in effect at the time of final plat. 7. No more than 19 dwelling units shall be provided on this subject parcel. 8. A ponding easement shall be dedicated to incorporate the 801.2 eleva- tion in the northwest corner of this proposed plat. 9. A revised grading and drainage plan shall be provided prior to final plat approval providing for positive drainage from the northeast corner of this proposed plat to the pond located in the northwest corner. , All members voted in favor. Krob moved, Wilkins seconded the motion to recommend approval of the variance as requested. All voted yes. 6q Agenda Information Memo July 2, 1981 Page Seventeen OUTDOOR ADVERTISING SIGN REQUEST C. David S. Odegard for Odegard Outdoor Advertising Company for 2 Sign Permits -- Mr. Odegard, representing Odegard Outdoor Advertising Company, is requesting two (2 ) outside advertising signs located in Section 2 and Section 3 within the City. The proposed signs are general advertising signs and would refer to Ordinance No. 16.04, Advertising Sign Standards. According to Ordinance 16.04, the signs shall be 1 ,000 lineal feet, or 300 lineal feet on the opposite side of the street, from any other pylon sign. No advertising signs shall be located within 200 feet of any residentially zoned property. No advertising sign shall exceed 250 square feet. No advertising sign shall exceed 40 feet, measured at lot level or roadway level . Whether lot level or roadway level is used is based on visibility factors to the adjacent, roadway. The signs Mr. Odegard is proposing are a new type of advertising for this area. The signs will be 5 feet by 11 feet, or would con- tain 55 square feet of signage and would stand 15 feet in height. Therefore, the proposed sign does meet all of the requirements of Ordinance 16 in regard to size and height requirements. The first sign submitted is located in the NEk of the NEk of Section 3. A detailed site plan of the location was reviewed by City PLan- ner Runkle. The second sign requested is located in the NW4 of Section 2. A detailed site plan was also reviewed by City Planner Runk e for this sign request. Enclosed on pages -1/ through V is a copy of the location map, diagram of the proposed sign ani a picture of what the sign will look like in each of the loca- tions. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the two sign permits as proposed by Odegard Outdoor Advertising Company. r 70 w i fi J i I f + + 71 ,r_aa t U t s it 9 � 4� P � 72 L wl � I port 75 T j S4;tili kW k �.R ?'NEE} ';� y"CK j �'�.,=� g�c � of d � w!• �"Y a. kE PA, Z- Y^T i , � �c egg x+ v i - _ ,x Af P .i ri �. -�� .'Yn' .7#„[q^` 77 v oi ma 74 e^ ,, si�r'�g Anvyr- ' wx''° ,_, ,, '*" ° r $" 4 v "� • §';„mac i� � ��< "+��r•�i�.�' .t't `�`rA°.a�.no's� ,.A � �s� #�'`�Ca,�� �}�v�k'fir y„i'�'�r�; '�;• � t +�' �' �urog r �£ jx vl ' ''� -a" � `• ep"�"- "�' � '.lit v;S. v ` '` ,w Nei i "�lw,�. 3?' , � Imo' ;�•a`s� �` '`��..�'�tom, ��3� ♦S p',y X W.S Y {� y-^^'S �Y .A'� l `sr_ f cy�► syr— t. or '� nE' x�"'4', "r�i:&s ,♦ 1" f4l yef' ici:h'" � �» ,.r �,✓`,� m Xl,��`#v xa""�"t e���t� r� OFMENOOTA 0 o 0 Lrr•\ fy I N \TS . 9-1i4=::o Ifi -------- ------ ---- F R-1/ f G8 e .q. 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Y �tC�ra r A A 'aKt: A r e .� � PF A I G8 Agenda Information Memo July 2 , 1981 Page eighteen ows a rsurn STOP SIGN/DONALD AVENUE A. Stop Sign for Donald Avenue -- A letter was received from Mr. Ronald Klatz of 3371 Donald Avenue requesting installation of a stop sign on Donald Avenue and Donald Court. A review of this request by the Public Works Director resulted in a recommendation for denial based on insufficient warrants being met requiring the installation of a three way stop sign at this intersection. It appears that the reason for the request is based on a concern for the speeds on Donald Avenue along with a request to have the speed limit reduced to 20 miles per hour. State law prohibits an enforce- able speed limit to be posted below 30 miles per hour. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the petition for a stop sign on Donald Avenue and Donald Court and either approve or deny this request. Again, a copy of the letter from Mr. Klatz is enclosed on page - T? for your reference. 7 u -4d o" Air J i cqV �t�U 1p� lw�, Jul) AA 64 ma Ct, do Agenda Information Memo July 2, 1981 Page Nineteen AUDIT REPORT B. 1980 Audit Report -- The 1980 Audit Report is in order for consideration by the City Council. Traditionally, the Audit Report is approved by the City Council ; specific issues regarding fund balances, status of accounts and the like will be addressed during the 1982 Budget for purposes of identifying revenues and expen- ditures as they relate to the specific funds . Copies of Audit Reports were distributed for City Council review with the last City Council packet on June 12, 1981 . ACTION TO BE CONSIDERED ON THIS MATTER: To approve the Audit Report for 1980 as prepared by Wilkerson, Guthman & Johnson. SIGN ORDINANCE C. Amendment to Sign Ordinance -- At the last City Council meeting of June 16, 1981, there were some revisions required to the business sign/freeway location information as it relates to the amendment to the sign ordinance. The revisions have been made according to language provided by the City Administrator and City Attorney. Enclosed is a copy of a letter and an amendment to Ordinance No. 16 found on pages jq through $_ for your review and considera- tion. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny the amendment to the sign ordinance. r II PAUL A. HAUGE & ASSOCIATEs. P. A. ATTORNEYS AT LAW 3908 SIBLEY MEMORIAL HIGHWAY EAGAN (ST. PAUL). MINNESOTA 55122 PAUL H. HAUGE AREA CODE 812 BRADLEY SMITH TELEPHONE 454.4224 KEVIN W. EIDE DAVID G. KELLER RICHARD J. KRAMBEER June 26, 1981 Mr. Thomas L. Hedges City Administrator 3795 Pilot Knob Road Eagan, MN 55122 Re: Business Signs at Freeway Locations Dear Tom: Please find enclosed a proposed amendment for business signs located on property adjacent to freeways in the City of Eagan. Some of the provisions requested by the Council in this ordinance may already be provided for in other portions of the ordinance and are explained as follows: 1. Heighth restriction on business pylon signs. Section 16.06, Subdivision 2 already provides that no pylon sign shall project more than 27 feet above the lot or roadway level. Whether lot level or roadway level is used is based on visibility factors on the adjacent roadway. This appears already to give the Council adequate discretion as far as the heighth of a business pylon sign where the adjacent business property is lower than the freeway. It would seem that some compromise between 27 feet above the lot or 27 feet above the roadway could be reached and would allow for very high signs in the case of lots that are very low compared to the freeway level. A 27 foot or even 35 foot maximum heighth for the sign from the lot level may not be adequate in the case where the freeway is at a level more than 20 or 30 feet higher than the lot. 2. Section 16.03 Subdivision 3 provides that no sign shall be located nearer than 10 feet from any street or highway right-of-way. Hopefully this 10 foot restriction would be adequate in the case of wide freeway rights-of-way. 3. Section 16.06, Subdivision 3 already has a provision for shopping centers which allows for pylon signs tor free standing signs for each major adjacent street. Hopefully the attached amendment meets the desire of the Council when considered in conjunction with the provisions described above. Very truly yours, David G. Keller skk -79 w.,, enclo sure CITY OF EAGAN DAKOTA COUN'T'Y, MINNESOTA AMENDMENT TO ORDINANCE NO. 16 - SIGN ORDINANCE THE CITY COUNCIL OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA, DOES HEREBY AMEND ITS ORDINANCE NO. 16 AS FOLLOWS: SECTION 16.06 -- FREE STANDING BUSINESS SIGNS, STANDARD: Subdivision 4 -- FREEWAY LOCATIONS. An on-premise pylon sign for identification purposes is allowed for a business sign located directly adjacent to a freeway within the City of Eagan. Any business that acquires a permit to erect a pylon sign for freeway identification may be allowed an additional free-standing ground sign to be located on the site of the property opposite of the freeway. All signs must comply in all other respects with the provisions of this Ordinance. A freeway shall be defined as a principal arterial highway as defined in the Comprehensive Plan. CITY COUNCIL ATTEST: CITY OF EAGAN BY: E.J. VanOverbeke, City Clerk Beatta Blomquist, Mayor Original Ordinance Adopted: May 19, 1964 Amended Ordinance Adopted: Published in the Dakota County Tribune: i Agenda Information Memo July 2, 1981 Page Twenty ANNUAL REVIEW OF PUD'S D. Set Meeting Date of September 292 1981 for Annual Review of Planned Developments -- A special joint City Council and Advisory Planning Commission meeting is recommended by City staff and the Advisory Planning Commission for September 29, 1981 which is a fifth Tuesday for the purpose of reviewing and considering planned development proposals. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny this date for the annual review of planned developments. CONTRACT 81-6 E. Contract 81-6 (Pilot Knob Center Utilities & . Gravel Base Improvements) , Receive Bids, Award Contract -- At 10: 30 a.m. on Thursday, June 25, 1981 , the official bid opening for the above referenced contract was held. Attached on page L is a copy of the bid tabulation with its comparison to the easi 1 ity report and engineer' s estimate. However, contact with the developer has indicated that they have not been able to obtain the necessary financing for continuing with the Pilot Knob Shopping Center project and, therefore , they have agreed that it is in the best interest of the City and applicant to reject all bids and cancel the con- tract. Although the final plat was approved by City Council action, it has not been recorded with Dakota County, and therefore the City does not have the required dedicated right-of-ways/easements to proceed with the installation of the contract. Therefore, based on the request of the developer and due to lack of easements and in respect of the City' s bonding authority, the staff is recom- mending that the Council take the following action. ACTION TO BE CONSIDERED ON THIS MATTER: To reject all bids as submitted on June 25, 1981 for Contract 81-6 and cancel said con- tract. 01 • FEASIBILI:^I REPORT $399,544 (+9.9$)- OUR FILE N0. 49225 KN=—ER'S EST. 437,000 (17.6%) Lal BID 360,000 PTLt)T KNOB CENTER SANITARY SEWER, STORM SEWER WATER.WN & GRAVEL BASE CITY CONTRACT N0. 81-6 PROJECT NO. 337 EAC.1N, MINNESOTA BID TIME: 10. 30 A .m. , C.D.S.T. BID DATE Thursday, June 25 , 1y81 CONTRACTORS TOTAL MSE BID 1. Lametti & Sons $360,000.00 2. Fredrickson Excavating 366,509.60 3. Barbarossa & Sons, Inc. 371,235.00 4. Richard Knutson, Inc. 373,035.00 5. Orfei & Sons, Inc. 379,069.66 6. Austin P. Keller Construction 382,615.00 7. Thcrras Montgamry Construction 384,421.00 8. Brown & Cris 393,360.50 9. Axel Newnan Plbg. & Htg. 394,667.50 10. Nodland Associates, Inc. 407,330.00 11. C. W. Houle, Inc. 410,015.00 12. Crossings, Inc. 420,345.00 13. Hayes Contractors, Inc. 429,742.50 14. Mueller Pipeliners NO BID 15. Hardrives, Inc. NO BID 16. Fraser Construction Co. NO BID ENGINEER'S ESTIMATE------------------- $437,000 Q Agenda Information Memo July 2, 1981 Page Twenty-One CONTRACT 81-7 F. Contract 81-7, Receive Bids/Award Contract (Coachman Land Com- pany First Addition Utilities) -- On June 26 , 1981, the City offi- cially received bids for the above referenced contract at City Hall. A copy of the bid tabulation is enclosed on page -I+- for your review and provides comparison to the feasibility report and the engineer' s estimate. It should be noted that although the low bid does exceed the feasibility report by 3% this is a direct result of a written request received from the developer to expand the scope of the project between the public hearing and the bid letting date. This requested change was in the form of longer extensions of individual services to the respective units. There- fore, with this written understanding received from the developer, combined with the low bid being approximately 17 . 7% below the engineer' s estimate, the City staff recommends that the Council take the following action. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the bids for Contract 81-7 (Coachman Land Company First Addition Utilities) and authorize the award of the contract to Lametti & Sons in' the amount of $137 ,700. t OUR FILE %4o. 49211 Feasibility Report 133,710 (-3.0%) Engineer's Estiriate 167,357 (17.7%) Low Bid 137,700 1 COACIDIAN LAND COMPNAY 1ST ADDITION C TTY CVNTRACT 81-7 CITY PROJECT NO. 323A EACAN, MTNNESOTA RTD TTME- 10.30 A ,u„ C.D.S.T. BTD DATE- Friday, June 26, 1981 Ct'NT�AC7PRS TOTAL PASS RTD 1. Icunetti & Sons $137,700.00 2. Parrott Construction Co 140,217.30 3. Hayes Contractors, Inca 140,746.50 4. Richard Knutson, Inc. 141,705.50 5. Thcr:,as Montganery Construction 143,638.00 6. C. W. Houle, Inc. 145,891.50 7. Encon Utilities 148,256.50 B. Barbarossa & Sons, Inc. 149,322.00 9. Orfei & Sons, Inc. 149,411.02 10. Austin P. Keller Construction 150,262.00 11. H.B.H. Construction Inc. 153,919.00 12. Nodland Associates, Inc. 156,637.00 13. Crossings, Inc. 189,305.00 14. Fredrickson Excavating 192,101.00 15. Fraser Construction mn RTn _ EN(:TNEER'S ESTIMATE-------------------- S167,400 ,x - r f l... .-, _ s' .. ... . . �v.x�_.. ;art .,. .... t •*�_ �...-..„,;„.._. Agenda Information Memo July 2, 1981 Page Twenty-Two CONTRACT- 81-8 G. Contract 81-8 to Approve Plans & Specifications/Authorize Bids -- Contract 81-8 provides for the installation of streets for the following subdivisions : Project 329-Cedar Cliff 2nd Addition; 328-Ches Mar East 4th Addition; 307-St. Francis Woods 2nd Addition; and 327-Joyce Addition. All final plats have been recorded and the necessary rights-of-way acquired. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and specifications for Contract 81-8 and authorize the bid opening to be held at 10:30 a.m. on Thursday, July 30, 1981 . CONTRACT 81-9 H. Contract 81-9 to Approve Plans & Specifications/Authorize Bids , Tomark 1st Addition Utilties -- On June 16, 1981 , the public hearing was held with Project 326 being ordered for installation. The final plat dedicating all required rights-of-way and easements was also approved at that Council meeting. Detailed plans and specifications have been completed and are being presented too the Council for review by the consulting engineer, Mr. Robert Rosene. ACTION TO BE CONSIDERED ON THIS MATTER: To approve plans and speci- fications for Contract 81-9 and authorize the bid opening to be held at 11 :00 a.m. on Thursday, June 30, 1981 . CONTRACT- 81-11 I. Contract 81-11 to Approve Plans & Specifications/Authorize Bids (1981 Seal Coating) -- In order to insure that the 1981 seal coating program can be accomplished during the month of August, staff is presenting detailed plans and specifications for Council review and approval . Because it is desirable to perform the seal coating during the month of August to insure its optimum effective- ness, it will be necessary to schedule the bid opening for July 20. Enclosed is a copy of a map illustrating which streets are proposed for seal coating as prepared by the Director of Public Works4'UlThe consulting engineer will be available to discuss the details of this proposed seal coating project at the City Council meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the plans and specifications for Contract 81-11 (1981 Seal Coating) and authorize the bid opening to be held at 10: 30 a.m. , Monday, July 20, 1981 . e10�H 1�T git ' ��,�� P•iy � Na ul1 9 l� �I R {' DOODLE ¢ RD. PUBLIC z`vD WORKS a SG EENT `" GARAGE r 4 00 i 4� ry y; 1' to IIL� _ _ ___ •_-' ��+ —_ � - — j• 2'—___ �_—�/ TAN R C% CRESTRIDGE C,STRIDGE LA. ICKE \v. q S �C¢ O,t, `Q- L 10.PL, rr1\� CRETRIDGE x � \\ KYL / / �t�i� CT KOLSTA 'RNdI�T"" 10. C/Tr MARK TPI EK {' Pq HAZEL,\y. PO qP I �9�y < L\f}� 3 �_ '\\. n 1 1 HALL -tW W2 IL P / RD. ,2= par i \ 1 1 W qpE F S SILVER BE SILVER BELL -LICE r tl't_/II1 TIO' x ¢Q5 �, � / cR K PAus E kE SPARK = j �¢ �� EPARTMENT z BfRL'CFFLA{ .� 135 4 RO rr I OiLW NOt RE TII C R Com% HI NIP PpJ� �� ¢ GSA o¢a A }i..r� l i INC' �Ci STVIEW yWt`E. K OJ/0.. ROCK v�,% __.LAA. . WOODHAVEN DCIR. / i 'D (U\v OF.PJ ao �'P TRAIL ,D y�yOa 1 6 0.vV J 1,Iu VEN. DAVENPORT SAVE. N/A/ I \� LOGE L'Y E p0 I �O`.•; I "CIR t' JE4I KJ tP. ABBRO 151LL I /1. �- DEE DR.__ a_ ACONI TACONITE__ H o F NT 3 z J UE IV + NfC/ ' J p .°dam Ud qN= CARNELI N MEAD=O xl,;•'PATRICK' L MEADOWLARK /% 1 LLi L• 1 4 v, J LA U a / ' r...A SL\4'.fAGAN}, O\' i a x ..� �WI C �' o x I TA. ¢11C� �(nl(�I ¢ u� G4RNE 0qk R. �J'/�li I ® ¢U � POND Rd. ll, ( I�1 PARK -� L / ,. / ' Co. Rd, No.70 II WILD WOOD ANE T LA. IL CORAL, tE N. �+ I � Id � IGFR ST i Fp ^ 11 CLEMSON vla( f dr0 �� 4 i l; %// P. Q it P I ST -i L�It— CT o CAN SBACK \': PARKR CEDAR ESTLING CLEMSONu �.. RIDG CIR. O�c4 / / F DRP -CIR. ® i/h£PAH/LS T 9 I I 1 I s __ I/ / v cN oa. o ° I• I � cs ' gip. I I LI FFV u- la:A AA RY HILL IA I\\\�- ¢ C9 3..ij 1 ��J.+'; �l �> _�; D 4�,t� .�' ICKORY i 01. - M g`p: PPL W Rity ARK P L o1 II I I_ 11 y CLIP RD c0 Rd. No. 2�?, _°s- L Rd. 3 LA ENTGN " tt`�iI i W Cif'ii CLT. Q- LA. ¢'Il m \I \II I x� / IL__kgR/�/lu y�/.?m•\Pi; y �'' 3 y0' ¢ ii T - 4, II ARKV/EW -��,+� 4r 3 .F O a ___. NANCY SENJA W("r�•\ Y .-_I QI 2 CT � s 16`� <S' 1� GOLf \ z PI OAK i// T p16,5. �a cxii Lk, COURSE l C ING N pyl T C41 3C' aii w TRAIL P4{ 'p� ,Y-�{OH ,p ¢ al \ \ " I LAIII A .J iy KINGS 1- UNNE PT 12-SALEM PT 2- NNE PT 13-JACKSTDNE PT. J I 3-�141A) PT. 14-MARQUIS PT WpYR4- NPT 15-TRAVERSE PS- MESTEAOPT 16-SORREL PT.6- AGEPT17 HIRTA RD.OWBELL PT IB-LISTA PT. CARRIAGE '"�, HIDDEN PT 19-HORTEN PT. /� % •�\ 9- RENADA PT N-STAVERN PT ARKHAM 21-ALTA T. 1 I ©I(I ��/ AKr. HRUSH PT.PT Q �S I �'� I� ��'-- gEN E• APPL VALLEY F G IH Agenda Information Memo July 2, 1981 Page Twenty-Three i STOP SIGN - JADE LANE J. Stop Sign Petition for Jade Lane -- The City staff has received a petition for the installation of a stop sign at Jade Lane at Topaz Drive. This petition was signed by 23 residents representing 15 lots as referenced on the attached petition and location map. On May 19, the City Council considered and approved the installation of a stop sign on Topaz at Jade Lane. This was in concurrence with the staff' s recommendation. Of the 46 signatures representing 33 properties of the previous petition, only ten of those have executed this second petition for a stop sign on Jade Lane. The petitioner has acknowledged that there are people who would not sign this petition because of the adverse impact it would have on their traveling on Jade Lane. This petition request does not meet the warrants for the installation of a three way stop sign. Therefore, the staff recommends that this request be denied. For a copy of the petition and support information as provided by peti- tioners, please refer to pages 4d - through g ACTION TO BE CONSIDERED ON THIS MATTER: To either approve or deny the request for a stop sign on Jade Lane at Topaz Drive. TO: Eagan City Council FROM: Barbara J. Stahnke DATE: June 22, 1981 RE: Stop sign on Jade Lane at Topaz Please note that I am again applying for a stop sign in our neighbor- hood. There is a great need for another one, which I should have re- quested the first time. Just the other day a little 3 year old boy was almost hit by a car coming down Jade Lane in front of my house. It was lucky for him that the lady was in control of her car or it would have been a very awful accident. Again, I do stress the need for some sort of Law and Order. The speed limit of 30 m.p.h. doesn't seem to mean a thing to some people. Or the fact that there are so many small children at play in our neighborhood, including my own. One man even had the nerve to say he wouldn't sign because he just didn't want to stop while traveling down the street. It seems to me that it's people like that who do need to stop. Everyone complains about our street but no one does anything about it. I promise this will be my last attempt to make our neighborhood a safe place for our children to grow up in. If you should have any questions or problems feel free to call my home at X6452-2499 and I will do all I can! ! Sincerely, o BS/aw y� ry ., O� PETITION I SMP SIia i I/we, the undersigned hereby petition the City Council of the City of Eagan to is s to ll stop signs on Jade Lane at t.e intersection with Topaz Drive req-,:est- this intallation for the following reascrs: 0 - 2. 3. 4. I;4,'e reg?-:est that the City Cct:ncil take this petition request under consideration at its earliest cpper`-::nity and that we be irfor^ied as to when it is scheduled so that we ,:a_.� arpear in person if we so choose. E - (Please print and initial) PhD?E..CS 1. Barbara Stanke 2041 Jade Ln -4e 4A 7c 4. 5. N`1 ---, 7. 8. 9. � _ 1-7 10. L r ) 12Col1 1 AU, Now PETITION SMP SISI I/we, the undersigned hereby petition the City Council of the City of Eagan to install stop signs on Jade Lane at the intersection with Topaz Drive I/we, request this intallation for the following reasons: 1. 2. 3. 4. I/-ve request that the City Council take this petition request under consideration at its earliest cppertunity and that we be inforried as to when it is scheduled so that we Tray appear in person if we so choose. NA.E (Please print and initial) ADD=S 1. Barbara Stanke 2041 Jade Ln 2. 11 1 3. 4. 5. 6. ^�y,.�y civ 3 _j 7. 8. Wl n 9. cc ! G 7 Y -4e66 cz 10. 12. w .•_ ♦ _ ; r to • ti �J .r OrTt 1 •a ' r y •4 r '� P 4 is afr v •�• r y r 44 es : t 1ip 1 i• . y J M ~ r is 'V � ♦ f 0 i+ v M ♦ ✓ i �. � rfa y r/ J ♦ y06 ♦ �j*39 w o • , r 9 :l V • 0` 40 S ` ` : j� F` ` • w 3 at e f� /ry _ 'o e� ♦ � X11 O N 1 � �r 1t� ♦ ♦ .- f17 40 C M e lee T IL or Ob 4L ° L010s T ' •. a fT f t Of Cr O r V W '41f lt6v At d 91 Is tj 11/1-F �l � of /�,f .. 1• ♦ r y r _ IV r t�x J.5 7r/,V e, -s 7-o P t Agenda Information Memo July 2 , 1981 Page Twenty-Four GRADING- PERMIT --CINNAMON RIDGE K. Grading /Excavation Permit Application for Cinnamon Ridge Addi- tion -- The City has received an application from the developer of the proposed Cinnamon Ridge First Addition requesting a permit to perform the necessary grading and excavation. The grading plan has been reviewed in detail and is approved by City staff. It is anticipated thatthe insurance certificate performance bond will be in order for consideration prior to Tuesday night ' s meeting. ACTION TO BE CONSIDERED ON THIS MATTER: To approve the grading/ex- cavation permit. LEAVE- OF- ABSENCE ---JEAN LOKEN L. APRC Leave of Absence for Jean Loken -- A letter enclosed on page was received from Jean Loken who is informing the City that s e and her family are temporarily moving to New York City for a period of six months to a year. Her husband is employed with Univac and is on special assignment for a project in that city. With the amount of workload required by the various commit- tees of the City, it may be appropriate to: 1 . Make a new appointment to fulfill the remaining term for Jean Loken, or 2. Attempt to work with a nine (9) member active Advisory Park & Recreation Committee rather than 10. One concern with working with less people is that many times due to vacation schedules and other conflicts there are advisory com- mittee members absent and it has been to the City' s advantage to have ten members appointed to that committee. ACTION TO BE CONSIDERED ON THIS MATTER: To either approve a leave of absence or to appoint another resident of the community on the Advisory Parks & Recreation Committee. l � • June 24, 1981 Honorable Mayor and City Councilmen, I have been proud to serve on the Advisory Parks and Recreation Committee for the past 3* years, and was recently reappointed to a new term. I now find that I must give up these duties for a time due to family commitments, and am requesting a leave of absence. My husband's employer, Univac , has asked him to ta.',ke a responsibility which requires a temporary move to New Yorit. 'fie witi keep our home in Eagan, but be away for 6 months to a year . I will miss my involvement in civic affairs here, but will welcome the chance to acquaint my family with many close relatives, since we will be living in the very area in which I grew up. I hope that you will consider my request for a leave of absence from the APRC, rather than a resignation. I realize that you may have substantial reasons for denying this, and I will be prepared to re-submit my name for appointment to the first vacancy which occurs after my return. I am planning to keep informed of major council and committee business through a sub- scription the the Eagan Chronicle, and, if I am granted a leave of absence, through regular mailings from City Hall . In any event, I shall be anxious to resume my position on the Park and Recreation Comm. when we return from New York. I've spoken with Parks Director Vraa and. City Administrator Hedges about my leaving. My address while in New York will be 6 Donna Drive, Syosset, New York, 11791. We will be there by July 5. Thank you for your consideration. Sincerely. Jean Lo ken lr- 1 ^VJ V 93 x� { Agenda Information Memo July 2 , 1981 Page Twenty-Five M. Preliminary Plat Extensions -- At the request of the City Administrator, the Planning Department has reviewed all pending preliminary plats to determine whether they are in conformance with the six month time limitation as specified in the current subdivision ordinance. The ordinance states that : "If the final plat is not submitted, the approval of the preliminary plan shall be considered void." A letter was designed by adminstration and planning and sent out to twenty-eight ( 28) subdividers who all have preliminary plat approvals. The proposed subdivision ordinance which is scheduled for approval by December of 1981 has a revision that reads : "Approval (preliminary plat) shall be for a period of one (1 ) year after action by the City Council unless otherwise specified by the Council . Upon expiration of the time limit, all approvals for preliminary plats or portions thereof for which a final plat has not been recorded with Dakota County shall be null and void and a new petition and processing shall be necessary to revalidate the preliminary plat unless the City Council shall grant an extension of time prior to the expiration date." Because of the intent of the new ordinance to specify one year and due to the present economy, the City staff has been extremely cooperative with subdividers within a period of six months to one year. Only six (6 ) subdividers of the twenty-eight have made a formal request for an extension. Please refer to page - -g 5' for a list of those requesting an extension. Other requestsswT'ich are received this summer will be grouped in a list and presented to the City Council for consideration. ACTION TO BE CONSIDERED ON THIS MATTER: To approve extensions for the preliminary plats as listed. PRELIMINARY PLAT EXTFNSION REQUESTS NAME OF PRE- p APPLICANT FOR CITY COUNCIL PP EXPIR. EXT.LET. EXT. EASONS GIVEN LIMINARy PLAT SUBDIVISION APPROVAL DATE DATE RECD DESIREDJSEE ATTCH.IE'ITERS) Clearview 3rd J. E. Peterson 9-2-80 3-2-81 6-3-81 Not -Didn't understand 1825 Beecher Dr Specif. process, wishes Eagan, Mn. to proceed with final plat Pilot Knob Kenneth Applebaum 1-15-80 7-15-80 5-27-81 1 yr. -No money avail- Office Park 10800 Lyndale Ave S able in mortgage Bloomington 55420 money market L & F Add. Ralph Linvill 8-5-80 2-5-81 5-27-81 1 yr. -extended illness L & F Development of associate 1129 Cliff Road -title problems Burnsville 55337 on property Twin View Richard Stran 7-15-80 1-15-81 4-23-81 1 yr -plat is condi 4755 Eriks Blvd. tioned on Walden Eagan, Mn. 55122 Heights being finaled Sill Add. Michael R. Sill 3-4-80 9-4-80 5-26-81 as to -economy & short- 4901 W. 80th St. as poss. age of long term Mpls, Mn. 55437 mortgage money Cottonwood K. M. Erickson 10-2-79 4-2-81 10-7-80 6 mos -no reason given 743 Decorah Ln (6 mo. Mendota Hts,Mn.55120 granted 6-2-81 Agenda Information Memo July 2 1981 Page Twenty-Six STOP- SIGN- AT DUCKWOOD DRIVE N. Stop Sign Petition for Duckwood Drive -- The City has received a petition from residents of the Duckwood Estates and St. Francis Woods Subdivisions requesting that a stop sign be placed on Duckwood Drive at the intersection with Widgeon Way. A copy of this petition and a location map is attached for the Council ' s information. At a previous meeting, the Council informally discussed the poten- tial of installing stop signs on Duckwood Drive. It was determined that until the traffic volumes of Widgeon Way reached sufficient magnitude to meet the warrants of a four-way stop sign at this intersection stop signs would not be installed. The staff concurs with this recommendation. The petition is signed by approximately 81 individuals representing 43 properties in both subdivisions . This petition also requests the installation of stop signs on Krestwood Lane and Denmark Avenue. Approximately three weeks ago, a yield sign controlling traffic on Krestwood was installed, which has corrected the previously uncontrolled site restrictive "T" intersection. Therefore, the only action to be taken would be in regards to the stop sign request on Duckwood Drive at Widgeon Way. ACTION TO BE CONSIDERED ON THIS MATTER: To receive the petition and either approve or deny the installation of a stop sign on Duck- wood Drive at Widgeon Way. A copy of the petition and map which addresses the request are enclosed on pages _� _ through too 96 _ r ., • nut��+ • 1 �. �re�NC15 klood v L q lit z .' st• fis�cts dq _t' ab �n) J 3 l /q yl. yrs LW bt 5 Lrr ( c.l<svo.$ 4 J r L17- �t DiA J 7 Fri 14c CZ � 1)u .---— Gt.,�J �� G'�-'��IL t�.�t!.�%�.)11-eG n./ � 1 ��J�� �%t�`>V,-�° �' ► ? .�i'�? J � C-X7 j��L.�.y t C �L'^-'1!� L'�.-C�_L�L _ r 1 1 1 / Z' oo ` - 7 LA( Z. c L A0Q n A� L2t L'� Yal S � � 3 5 qS W-cc�e h,c�Cwvod� • (j f Lt to bi r LzbZ 144 Z �s10 _CQ�Doy � � 1*CAviow �P ! ate' ? A6a� � �-• s ��c�� �� SD �' o ��L/ NA tL7` 9! LG t3z -------------------- /�/ Sf• har�c�s Dkchwcod cira�t 9;� � L2i 8j 99 7 N Afl 4 S7"E 1'00 q) .•. _ . ,e .ee,._,n.•u AN + n 19 r :.:i:... ,.r'` DUCKWOOD i.r IS .!•.p wr• ;.!!!:►••. .; }.;:;: 1; '2 3 ° __w•! ' �• r �0 .f♦ ..: ::: a a �� «,r,. :.,a• :.+ 4...,;w �Z ESTATES 2 4 25 10 16 3 1• it � � :.ts,�,r'•:::::•:::::••• . . J =.wai�:�'7G;. ;a �: :o •.til•.•;::it�:::'• �:':::�:�:'�''�'�'•''?r�:�`r �:�rr:� w ••: . ....,.;>. :�'r'•77 }'::•:; :':}}:r,{;:.:;,?;. :.;, }: :#k 7 i:;ir ;::; y SC4LE 17 FEE rr,yjZ, ri= i} +art e` C ' r;:: ::i.{k�yyrr j G�,t6ti. 0 DENOTES IRON MONU �j�� S � ,w ..M :all: �•!.�!'!;{::'::. o O DENOTES IRON MONO 2 � �'yt•, AUl BEARINGS ARE 4SSU 28 401 `'% •°" VICINITY MAP ' •o.. $ 7 291°• `' -°�°•,'• •N• e a • 12 ••iN. _ °i •uy, '�• '°ti' '•.r p•s•° _ 1 1• tt 44 •• ° ,•• //•• A. 30 11 A� ••baa► °' :moi•. �r~` =e.,�•° , • ♦ W '• `,�: :'��� '` `� ./•.; 31 <r' .•otji ` • ,r r/ ° n••et �� • II I `t,l• L. 10 •S•^ 1• •'/+ 32 41 42,\• vNt°`= .re.'a P Z f[c.,or 19.1 v.a:! 110 • y BEVI N YAFK 33 {«• �' •••'d ^� 13 •��' Established II rlty • ° i 10 a• 5►OONIIII ,�' .�i};•}::',' 4' t ' :• ,• S /..°� ••7 { r. :;;1,':•}::::..\ SO i 3' I•. l,.A In Ih,• VW uua • . {{. .•J.t'„ 'J. of Dur kruad Ilrl,« A L k 'w,� •� A' CIIt E •,•t:.:;: S:};.,..`;. 1 SI • York to t„p of h%d. 1 S t• ••4`.' . ., 'ti..�: !.••.i •. 4. y,•t 12-19-77 clm&I, !7r• AN ■k 1.'at p 1. ,��: ;t .,y }f:};f:,." 'IT TIw4eE ,..! Ih rent«rd.fSru l«t d«_ . •r' ,.,,... `�^ :i�:•,. .:yf" b� J i. ,° �7•T ,t; MOLE ff�, h♦t f r„In lake xh AN 6 } •:.•.. :;!•:: .: 36 37 i 46 /' 47 I :y �•.r:.•:: SS :{{'}:v:•:}'$ { T::: Nw I is ° + •: � P ... !,• ,«.. 0 DUCK11,000 DAVE ' o• �' •� "•• • DUCKWOOD DR h T. 1 . k :�. , ST. FRANC/�S .f10 it R��s ,•=x t .� ..........: ::. :.� k: ::•:•:::�+•:: b c, • �. ;•�':'�;': ''gip•', �:#�;:: � ;:;:.::• :#,.:;:;�1t:::r : . ;.. . ..,. t;:.::' ,,WOO DS A. + ' •_ !« 7 •:tib.,�,:•:�::•:•::''V'J:'ti•::•: ': to •10 a \ee[.�r •.�• 1 - rT '' ,'� �ca�° e 23 �• 24 I: �► 7'/A4C, • w: welt ... , '•. i. '''4:v:v: �1•:r' •2 ,• �;.^ :{� { •';:• Rik 11 .fa ....... 25 •.ty�k'.r:::::•:•:.�;. P� = 2S 1/ av, 4 J •,�fti_,:': :: •: 1�• 22 t c b• %o• 14 `� t° x'y'N `'� faL'ua „ •°j .' ?r•: .1'? f.S ,< '•.� ;.�r :° 26:, o 21 AN i14. 1, ANN. Ar AF T,AND 27 •r`./. !r•�:�.'j•:;•:�'•'. ;•:; . .� -ia • ,�o•��topw�• \� :� \` `` + 20 !1. ,r+'b `�''\ v i:�,° •\ ••�+'. No It ,+.L,:. 'r.� r .1•et•'.” •1 • , IS °�. .. • • S 20 t; » - 20� •°. •r, ,• , 19 8 29 _ �< ,„° .yy1..:''.:t �, '� S•e "• ••a A. 0 U T L 0 T B t _ 23 :t`"I,M,I,•::; :w, �/ ♦16 17 =1S ✓ .° �, 1 !,y w \ 24 �1p~1NG 1 .� X •',�•:�� J0 0 • ....°d`_w •;N •, > \';V1: :g 37 r,.•� ,�. °••°10 i�^f'w�__-- \ 36 42 t :; 30 ;~ ..;�,°°••'s• . M!•N!f 25 tivi rw ' :t' 20 31 SS w •,• •i i'O a ` :, OUTLOT C . 1 }•!A— Agenda Information Memo July 2, 1981 Page Twenty-Seven PERSONNEL- POLICY REVISION 0. Personnel Policy Revisions -- The first formal Personnel Policy was adopted by the Eagan City Council on June 21 , 1977. Due to changes that have occurred in various collective bargaining con- tracts and legislation, it seemed appropriate that the Personnel Policy be revised to allow a consistency in benefits and language for all non-collective bargaining personnel . The City Administrator over the course of several departmental meetings has revised the Personnel Policy to: 1. Change all language and benefits to be consistent with col- lective bargaining language in the existing contracts. 2. Concur with legislative changes that may have occurred in the last four (4) years concerning language that may or may not have existed in the Personnel Policy. The exception to this legislation is the residency requirement in that the State Legislature did pass legislation this past session that no longer allows municipalities to enforce a residency requirement. The Personnel Committee, City Councilmembers Egan and Wachter, met on Monday, June 8, 1981, in the office of the City Administrator and went through the language and benefit revisions as proposed by the administrative staff. There was a question raised about the change in the vacation schedule. The City Administrator will discuss that in more detail at the City Council meeting. There were several other questions raised by the Personnel Committee. However, through either minor revisions or clarification, those changes were resolved. The City Administrator has provided a copy of the revised Personnel Policy and a copy of the existing Personnel Policy showing a number of changes to help the City Council in the review process. A copy of the revised Personnel Policy was included with the June 2 , 1981 City Council packet. If any member of the City Council has misplaced their copy, feel free to contact the City Hall and a copy will be provided. A copy of the existing Personnel Policy illustrating the changes in a rather crude fashion is enclosed without a page number in your packet. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny with or without modification the recommendations of the Personnel Com- mittee and management staff to revise the Personnel Policy. 14� Agenda Information Memo July 2, 1981 Page Twenty-Eight HAZARDOUS BUILDING - PEDERSON P. Hazardous Building/Fern Pederson -- At the request of the Eagan Police Department, the City. has written a letter to Fern Pederson who owns a home at 3766 Nicols Road. This building is abandoned and seriously dilapidated and as such presents a serious safety and fire hazard to the City of Eagan. Apparently, the basement is full of water and due to the dilapidated condition of the house the City is concerned that it may become an attractive nuisance for young children during the summer months, and someone could experience injury or something more serious by entering the home. The City is planning to use the same proceedings as used for Cy Palmer when his home was removed on Nicols Road. ACTION TO BE CONSIDERED ON THIS MATTER: To approve or deny pro- ceedings to require the removal of the building by the owner or that the building be removed at the owner' s expense by the City. (MS 463.15) s/Thomas L. Hedges City A ministrator t 10L ..