08/13/1981 - City Council Special NOTICE OF
SPECIAL CITY OaWIL MEETING
Please be advised that a special meeting of the Eagan City Council
is scheduled for Thursday, August 13, 1981, at 7 :00 p.m. at the
Eagan City Hall.
AGENDA
1. Cable Television Advisory Committee Meeting
2. 1982 Proposed Budget
3. Clerical and Dispatcher Negotiations
4. Other
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 10, 1981
SUBJECT: SPECIAL CITY COUNCIL MEETING
A special City Council meeting to consider additional information
regarding the proposed 1982 Budget and salary negotiations as they
pertain to the Police Dispatchers and Clerical personnel will be
held immediately following the Cable TV Advisory Committee meeting
on August 13 , 1981 . The City Administrator is planning to submit
some additional information for City Council review on Wednesday,
August 12, 1981. Therefore, the official notice of the special
City Council meeting will be included with that information.
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ity A ministrator
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MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 12, 1981
SUBJECT: PROPOSED 1982 BUDGET - SESSION #2/8-13-81
At the first budget meeting held on July 30, 1981 , several questions
were raised and additional information requested for consideration
at the next budget meeting. The information requested is outlined
below:
I. Mill Rate for:
A. Proposed Budget
B. 15%
C. Administrator' s Adjustment
II . Review calls for Police dispatching regarding frequency
and occurrence of calls. (Actual time of calls )
III . Justification for Police administrative request to hire
two ( 2 ) lieutenants
IV. Budgetary breakdowns by Department
V. Interest impact on Fire Department Relief Association
/Defined Benefit Plan
Session #2
August 12 , 1981
Page Two
I. MILL RATE
The 1981 net assessed valuation used to determine the mill rate
is $120,871-J93. For 1982 the net assessed valuation used to deter-
mine the mill rate is $142,3217 . The following mill rate infor-
mation is based on the aforementioned net assessed valuations for
1981 and 1982. Three proposals are considered:
1 . Departmental Recommendations
2 . Administrator' s Recommendation
3 . 15% Adjustment to 1981 Budget.
1981 PROPOSAL #1 PROPOSAL #2 PROPOSAL #3
ITEM AMOUNT MILL RATE AMOUNT MILL RATE AMOUNT MILL RATE AMOUNT MILL RATE
DEBT SERVICE 332,400 2.750 306,800 2.1562 306,800 2.1562 306,800 2.1562
GENERAL FUND
Levy Limit 1,508,722 12.482 1,664,899 11.698 1,664,899 11.698 1,664,899 11.698
Special Levies 188,373 1.559 747,341 5.251 535,301 3.761 292,662 2.056
Sub-Total 1,697,095 14.041 2,412,240 16.949 2,200,200 15.459 1,957,561 13.754
ROAD & BRIDGE 125,000 1.034 147,160 1.0341 147,160 1.0341 147,160 1.0341
TOTAL BEFORE FISCAL
DISPARITIES 2,154,495 17.825 2,866,200 20.139 2,654,160 18.649 2,411,521 16.944
LESS FISCAL DISPARI-
TIES DIST. (60,356) (.499) (80,000) (.562) (80,000) (.562) (80,000) (.562)
NET TOTALS 2,094,139 17.326 2,786,200 19.577 2,574,160 18.087 2,331,521 16.382
1 By keeping the mill rate constant for the Road and Bridge Fund, the percentage of levy
related to the total base levy limit allowed increases from 7.6% to 8.1%.
2 There is no consideration given to the appropriation of tax dollars to offset apparent
deficits in bond funds where City participation was authorized.
Due to a tremendous increase in the assessed valuation, it is possi-
ble to maintain current levels of service and provide an increase
in the service with an insignificant impact on the mill rate.
Session #2
August 12, 1981
Page Three
II. POLICE DISPATCHER CALLS
Yearly Comparatives by Class/Crime
Total Reported Total Reported Total Reported
Offenses Offenses Offenses
1979 1980 1981
Jan. 1 ,161 1 ,159 1 ,155
Feb. 1 ,035 1,050 1 ,283
March 992 1,114 1 ,350
April 1 ,187 1 ,294 1 ,335
May 1 ,093 1 ,406 1 ,502
June 1 ,404 1 ,589 1 ,684*
July 1 ,520 1 , 718
Aug. 1 ,456 1,514
Sept. 1 ,281 1 ,391
Oct. 1 ,330 1 , 388
Nov. 1 ,188 1 ,281
Dec. 1 ,198 1 ,257
AVERAGE 1,237 1,348 1,385
*Calls- by- Daily- Breakdown- for June, 1981
Sunday - 175
Monday - 243
Tuesday - 283
Wednesday - 244
Thursday - 237
Friday - 271
Saturday - 231
TOTAL 1,684
Calls by Hourly Breakdown for July, 1981
Midnight to 3 : 59 - 222
4 :00 to 7 : 59 - 109
8 :00 to 11 :59 342
Noon to 3 :59 - 343
4 :00 to 7 : 59 - 309
8 :00 to 11 : 59 - 359
Between 8 :00 A.M. and 6 : 00 P.M. , approximately 835 administrative
calls were handled that are not reported as Police response calls.
There are basically three ( 3) shifts for the dispatchers :
1 . 7 :00 A.M. - 5 : 00 P.M.
2 . 4 :00 P.M. - 10 :00 P.M.
3. 9 :00 P.M. - 7 :00 A.M.
1 �
Session ##2
August 12, 1981
Page Four
III. POLICE ADMINISTRATIVE
According to the Chief of Police, administrative work performed
by the sergeants has increased substantially in the past two ( 2)
years. The sergeants are expected to perform administrative duties
while also acting as foremen for the patrolmen. The position of
lieutenant is recommended to allow additional time for administra-
tive duties . Sergeants would be expected to become the equivalent
of working foremen and, therefore, could be assigned patrolling
duties. The City Administrator will explain the proposal in further
detail at the meeting on Thursday.
IV. DEPARTMENTAL BREAKDOWNS
Attached is a budgetary breakdown for each department by account
and object description. Support information will be available
on Thursday.
V. FIRE DEPT. RELIEFASSOCIATION
Attached is a copy of a memo entitled "Projected Loss of Interest
Relating to Defined Contribution Plan for Volunteer Fire Department"
that provides information on the loss of interest for the Fire
Department.
City Administrator
MEMO TO: COUNCILMEMBER SMITH
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 4, 1981
SUBJECT: PROJECTED LOSS OF INTEREST RELATING TO DEFINED CONTRIBU-
TION PLAN FOR VOLUNTEER FIRE DEPARTMENT
The following information illustrates the amount of interest the
Volunteer Fire Department would have gained had the defined contri-
bution plan been accepted as of January 1, 1981 . There are several
assumptions , therefore the numbers may not be exact once the new
actuarial is performed for the Fire Department. I can explain
verbally some of the assumptions that were made in the following
calculations :
8-3-81-
Total 1981 Account $6069775
Annual Contribution 42,000
Assests at 12-31-80 353,897
Unfunded Accrued
Liability 12-31-80 275,100
$606, 775
[ 353,897]
Cash Payment Required $2.52,9-/T-
I Year Contribution 42,000
Total Available for
Investment (Additional) $294,878
12-30-80 Rate (Average Yield 13.44)
Best Rate at 12-30-80 15. 28%
PER- MONTH
Assume $300,000 Investment at 152% $3;875
16% $4,000
17% $4,250
18'/0 4,500
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cc: Honorable Mayor and City Councilmembers