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05/12/2015 - City Council Special
SPECIAL CITY COUNCIL MEETING TUESDAY MAY 12, 2015 5:30 P.M. EAGAN ROOM-EAGAN MUNICIPAL CENTER AGENDA I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. PARAGON -SCREEN WALL AT TWIN CITIES PREMIUM OUTLETS IV. WINTER TRAIL MAINTENANCE/SNOW & ICE CONTROL POLICY V. STRATEGIC HIGHWAY SAFETY PLAN & LOCAL APPLICATION VI. CEDAR GROVE LANDSCAPE/ENTRANCE MONUMENTS ASSESSMENT VII. WATER QUALITY- LAKES MANAGEMENT PLAN VIII. PUBLIC WORKS 5 -YEAR CIP (2016-2020) IX. OTHER BUSINESS X. ADJOURNMENT Agenda Information Memo May 12, 2015 Special City Council Meeting III. TCPO Screening— Eagan Outlet Partners Direction To Be Considered: To provide direction to staff and the applicant regarding next steps for the pending Planned Development Amendment application regarding service area screen walls. Facts: ➢ The external appearance of the Twin Cities Premium Outlets building was defined by the exhibits approved in 2013 in the Planned Development for the project. At the time the buildings were substantially complete leading up to the grand opening, staff noted that certain pergola and screen wall details shown on the original plans hadnot been installed and advised the owner of the need for those improvements to be completed to conform with the PD approval and agreements. ➢ The owner advised staff that the original metal details as designed were not feasible to be fabricated as shown and proposed to recreate the appearance of the design by printing the design on a durable fabric, similar to that used for awnings throughout the center. Staff advised the owner that the use of the awning material in lieu of the metal detail shown in the plans would require a Planned Development Amendment. The owner submitted an application for that purpose. The Advisory Planning Commission held a Public Hearing and recommended denial of the amendment as initially proposed on February 23, 2015. ➢ The City Council considered the application and the APC recommendation at their regular meeting on March 17, 2015. Following discussion between the City Council and the applicant there was consensus that the item be tabled and brought to the May 12 Council Work Session. The Council indicated it did not find the printed Sunbrella proposal to be consistent with the original expectations. The Council gave direction that the applicant work to provide a more substantial and decorative finish to the existing screen walls that would more closely resemble the original approvals. The Council noted openness to consideration of materials other than metal for that purpose. ➢ The applicant has responded to the Council direction with a an option that includes pergolas with a more decorative application to the existing grill work using a combination of wood and vinyl materials overlaid on the existing metal screening material. The applicant installed a prototype of the grill work at the TCPO property, so it could be shown in context. The applicant also submitted illustrations of an option to extend the height of the wall to replace the grill work altogether. This option is similar to the requirements applied to the screening of service areas for the Central Park Commons project. ➢ If the Council identifies an acceptable alternative for formal consideration, the item will be placed on the City Council agenda on May 19, 2015. Attachments: (4) (New Information in Bold); 111.4 05-05-15 Narrative and background information provided by the applicant III. -2 Illustration of Approved Screen Wall Detail and Photos of Proposed Options III. -3 March 17, 2015 City Council minutes III. -4 February 18, 2015 Staff Report and Attachments JDAFRAGON1 May 5, 2015 Mr. Jon Hohenstein Director of Community Development, City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Jon, In response to comments and suggestions received from the Mayor and Council members at the City Council meeting, Paragon has developed alternate plans for the screen wall decorative panels located around the perimeter of the Twin Cities Premium Outlets buildings. Attached please find photographs of a sample that we had Ryan install on one of the screen walls that is very similar to the illustrations shown on the design elevations that were originally approved. The proposed screens and pergola provide similar architectural interest, depth, and detail to the structures in these locations. Additionally, they can be installed on the existing wall structures without compromising the access of delivery vehicles and/or trash removal trucks. I have included the shop drawings prepared by DalPos, the project architect, to provide some additional information as to the construction. As noted on the drawings, the lattice material and frames are comprised of vinyl material attached to the existing steel structure. The pergola is framed with smooth cedar dimensional material with lattice material installed to complete the grid. All of the material is to be cleaned, primed with an acrylic latex primer, and finished coated with an acrylic latex paint product. This will yield a consistent finish to all of the various surfaces and products. Unfortunately, due to time limitations with regard to the sample, Ryan was not able to provide the level of paint and joinery finish that will be included on the final product. As a question has arisen regarding the maintenance of the screens, please be advised that all of our project parts and components, including screen walls, cornices, EIFS coatings, awnings, grills, parking lots, etc. are monitored and maintained as part of our "common area maintenance" program. This includes periodic updates, painting, and/or replacement of project components to insure our property continues to be appealing to our shoppers and to our tenants. If repainting or touch up is required due to damage, deterioration, or to maintain the quality presentation of our property, it is done. 217 east redwood street 121st floor I baltimore I and 1 21202 1 410.856.1818 I�IARAGOiNl Also please be advised that pursuant to comments from the Council meeting, DalPos has prepared alternate screen wall details that involve the removal of the metal panels and the installation of additional block and scratch coat finish with contrasting color as is used on the rear building facade. Photo -shopped renderings of these alternatives are attached. We will be happy to respond to any questions you may have regarding this revised submittal. I look forward to discussing this with you, your staff, and the City Council on the 12tH Sincerely, W. Paul Reed Construction Partner — Paragon Outlet Partners, LLC attachments 217 east redwood street 1 21st floor 1 baltimore 1 and 1 21202 1 410.856.1818 ; 6F� c,Rir891 r a lubes®i■ ■rF�®a�©� , + ■rcl9 F ]1�Icr^u.3� i��mt S�14C�r`iF.�te.� es�U�C7N2C ii 7�y�•�e �� 1 erect=ae+ez;�rnra_M PAAwoo j ■rin®plrrrrrrr r .w�rw t TO FROM RE: JOB I'MEMO JOB # El MEETING DATE PAGE 11 TELECOM UISW-1 VIAScHf-In TIES- It Ll"KI"'K -*16 AH&%tk T F twsp'-1c) Rss4x�- . -- Itt -- -- - ;t ..___._II - W41ST11146 #1 10 1 n Y' 74- t'oo�jb4 Ali 1;, j 10'I N. CLINTON STREET SUITE 300 - SYRACUSE, NY 13202 - 315.422.0201 - FAX 315.422.0776 - EMAIL DPA@DALPOS.COM DAL,-rOS TO FROM RE: JOB JOB DATE PAGE r jOF VMEMO 11 MEETING F� TELECOM f 101 N. CLINTON STREET SUITE 300 - SYRACUSE, NY 13202 0 315.422.0201 - FAX 315.422.0776 - EMAIL DPA@DALPOS.COM �: . F t I t r i t. i (. i I. , f �4 i � eta, ��!' ��, e` ;, t t 't } i _ '�` � -_ � T .r r -1 t� a City Council Meeting Minutes March 17, 2015 7 page Planned Development Amendment — Eagan Outlet Partners, LLC City Administrator Osberg introduced the item noting when the City Council approved the Planned Development Amendment for Twin Cities Premium Outlets Paragon it included certain designs of the screen walls that are along the perimeter of the campus. The applicant is asking for a modification of the Planned Development. City Planner Ridley gave a staff report. Paul Reed, representing Paragon Outlets, explained the original design of the screen wall grills, and the structural and practical reasons why changes were made to the screen wall grill design during the construction phase. Mayor Maguire stated his concern of meeting the architectural design standards established in the Planned Development Agreement, noting the proposed design does not meet those standards. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. The Council discussed the planned development amendment. After further discussion, the Council consensus was the proposed screen wall did not meet the architectural design and purpose of the original plans approved as part of the planned development and suggested the developer should explore other alternatives and bring options back to a future Council workshop for consideration. Councilmember Fields moved, Councilmember Bakken seconded a motion to continue the Planned Development Agreement for modification to the screen wall grillwork for property located at 3965 Eagan Outlets Parkway, legally described as Lot 1, Block 1, Paragon Addition to the May 12, 2015 Special City Council Workshop, and to be included on the May 19, 2015 regular City Council meeting agenda for formal consideration. Aye: 4 Nay: 0 LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Fields seconded a motion to adjourn the meeting at 8:15 p.m. Aye:4 Nay:0 PLANNING REPORT CITY OF EAGAN REPORT DATE: February 18, 2015 APPLICANT: Twin Cities Outlets Eagan, LLC PROPERTY OWNER: Paragon Outlet Partners, LLC REQUEST: Planned Development Amendment LOCATION: 3965 Eagan Outlets Parkway COMPREHENSIVE PLAN: SA, Mixed Use ZONING: PD, Planned Development SUMMARY OF REQUEST CASE: 19 -PA -02-01-15 HEARING DATE: February 23, 2015 APPLICATION DATE: February 5, 2015 PREPARED BY: Pamela Dudziak The applicant is requesting approval of a Planned Development Amendment to approve a modification to the screen wall grillwork for property located at 3965 Eagan Outlets Parkway, legally described as Lot 1, Block 1, Paragon Addition. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter maybe amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. BACKGROUND/HISTORY A Preliminary Planned Development was approved for the redevelopment of this site to a multiple building retail center in 2012, with Final Planned Development approval in 2013. The construction took place in 2013-2014, and the retail center opened in August 2014. Final inspections prior to opening revealed that the screen walls around the perimeter of the development were not installed according to the approved plans; pergolas and decorative Planning Report — Paragon Outlet Partners, LLC February 23, 2015 Page 2 grillwork were not provided. The owner/developer was advised of this discrepancy, and subsequent discussions with City staff led to the submittal of this PD Amendment request. EXISTING CONDITIONS The property is zoned PD, Planned Development. The site is developed with seven buildings containing retail uses. Surface parking lots are located on the east and west ends of the site. Vehicle access to the site is provided from Rahn Road to the east, Eagan Outlets Parkway to the south, and Nicols Road to the west. The site is surrounded on all sides by public streets. This condition was one of the challenges in designing service areas for the development. Truck delivery and trash storage areas are designated at the east and west ends of the site, and along the north side of the buildings, adjacent to Nicols Road. The Final PD Agreement included plans for screen walls at service areas, and also along the south side frontage along Eagan Outlets Parkway. The walls serve both to screen the service areas and trucks from view of the public right-of-way, and also to provide architectural relief along the building facades, especially the longer expanses along both Eagan Outlets Parkway and Nicols Road. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Proposal — The applicant is proposing to allow the grillwork to remain as installed, without the decorative grillwork or pergola. The applicant is also proposing to attach a screened fabric to the grillwork to create more of a visual screen to the service areas and to mimic the design of the decorative metal emblem that was part of the original approved development plans. Applicant's Narrative — The applicant's narrative states that the original design for the screen grills was discovered to be too heavy and therefore, impractical due to the amount of hand welding needed. "Additionally, due to the significant amount of field welding that would have been required, the screen grills could not be powder coated, increasing the likelihood of rusting ExistingUse Zonin Land Use Designation North Nicols Road/Hwy. 13 Right -of -Way Right -of -Way East Jensen's Restaurant PD, Planned Development SA -MU, Special Area Mixed Use South Public Parking Garage PD, Planned Development SA -MU, Special Area Mixed Use West Nicols Road/Hwy. 77/ MVTA Transit Station Right -of -Way; PD, Planned Development SA -MU, Special Area Mixed Use EVALUATION OF REQUEST Proposal — The applicant is proposing to allow the grillwork to remain as installed, without the decorative grillwork or pergola. The applicant is also proposing to attach a screened fabric to the grillwork to create more of a visual screen to the service areas and to mimic the design of the decorative metal emblem that was part of the original approved development plans. Applicant's Narrative — The applicant's narrative states that the original design for the screen grills was discovered to be too heavy and therefore, impractical due to the amount of hand welding needed. "Additionally, due to the significant amount of field welding that would have been required, the screen grills could not be powder coated, increasing the likelihood of rusting Planning Report — Paragon Outlet Partners, LLC February 23, 2015 Page 3 welds and maintenance issues." For these reasons, the "screen walls were simplified during construction." Additionally, the pergolas were dropped from the grillwork because they were determined to project into the service areas where they could be "hit by delivery and/or trash trucks, causing damage to both the trucks and the screen walls." Evaluation — The screen walls were approved to consist of masonry construction to match the building materials, and a decorative grillwork with pergola on the upper portion of the wall. The grillwork and pergolas serve to visually extend the height of the screen walls, provide a decorative visual element that is carried throughout the development on other structures such as monument signage and directories, and provide relief, variation and depth to the expanse of building along the north and south sides of the development. The walls on the south side of the project are primarily an architectural feature, although some do screen equipment and service doors as well; however, no truck delivery or trash storage areas are located on the south side. The pergolas would provide additional visual interest with the depth and variation created by shadows cast with different angles of light throughout the day. The elimination of the pergolas results in a less interesting and varied fagade, and more plain visual presentation of the longer expanses of building. The simplification of screen grillwork and elimination of the pergolas results in the loss of the visual relief and architectural benefits described above. Additionally, the changes were made during construction without the benefit of an Amendment to the Planned Development. The conditions of the site being surrounded on all sides by public streets presented a challenge to the site design. Service areas are typically located in the rear of a building, however, this site has no "rear" as the entire perimeter presents to a public street. In addition, the length of the buildings requires that there be visual breaks and interest. The screen walls in part serve that function. Screen Wall As Installed Planning Report — Paragon Outlet Partners, LLC February 23, 2015 Page 4 Simplification of the grillwork to exclude the decorative feature results in visibility through the screen and into the service areas. Were the original proposal to have represented the simplified design as installed, the staff report would likely have suggested that the solid screen walls be extended in height to fully screen the service areas. The applicant's proposal to install fabric screens onto the grillwork creates greater opacity to screening of the service areas. The decorative emblem on the fabric is similar to what was originally proposed for the grillwork design. This feature will give a visual focal point that draws the eye to the feature on the screen rather than the truck or activity that is behind it. Staff understands the desired effect, but is skeptical about the long-term viability of this proposed solution. Fabric installations such as this will weather and degrade over time and require maintenance and replacement to maintain the original appearance. Alternatives for Consideration —City officials may consider the following alternatives to the proposed PD Amendment: 1) Approve as presented, allowing simplified grillwork to remain with the fabric installation, and eliminating the pergola. If installation of the fabric screen is approved, the fabric should be affixed to the screen in a workmanlike manner, and the fabric maintained in premium condition. 2) Approve a partial PD Amendment, allowing fabric installation in lieu of decorative grillwork, and requiring installation of pergolas. If this alternative is pursued, staff suggests phasing in the pergola improvements over a period of several years would be reasonable, perhaps 3-5 years or some other period of time as determined by City officials. 3) Deny the PD Amendment and require the grills to be replaced and pergolas installed as originally proposed. If this alternative is pursued. City official may wish to discuss an appropriate timeline for the implementation of the replacements. SUMMARY/CONCLUSION Eagan Outlet Partners, on behalf of Paragon Outlet Partners, is proposing a Planned Development Amendment to modify to the screen wall grillwork for property located at 3965 Eagan Outlets Parkway. The design of the screen grillwork was determined to be unworkable by the applicant during construction. As a result the simplified grillwork omitted the decorative element and the pergola feature. The applicant is proposing to install fabric on the grillwork to mimic the decorative emblem and provide greater opacity to screen the service areas. The PD Amendment proposes to eliminate the pergolas and leave the grill frame plain. Staff has suggested alternatives for consideration by City officials. Planning Report — Paragon Outlet Partners, LLC February 23, 2015 Page 5 ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to modify to the screen wall grills for property located at 3965 Eagan Outlets Parkway. If approved the following conditions shall apply: 1. A Planned Development Amendment Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of City approval. 2A. The modification to the screen wall grillwork and treatment shall be approved as proposed. The decorative fabric shall be installed in a workmanlike manner and maintained in premium condition. The installations shall be accomplished by June 1, 2015. 2B. Pergolas shall be added to the screen wall areas consistent with the plans as originally approved. Installation shall be accomplished within a period of 3 years. 2C. Screen wall grillwork and pergolas shall be installed as originally approved. Installation shall be accomplished within a period of 5 years. <1Z / 0 2 / CC) U r t(L a2 I/ALO /0r °E§9 �w �Ln a.220) 2 0- d v $ 2 CLkg2 CL_@■ ««wQ OF « . z 0MIJ > ( N J M, - \ \ a � � � \ x ga \ M��/ \ . - � § ' g %� . - - . �`�ƒ^ - r��)( r� 1n t.. l Mt - i _ - { LL ! 4 Ego i uA t it r t t ".n'ii;+m�®eiesm mm oma ! 1 i' By LLEL } � ���rrwsrs<aagr®�_ r - :; 1 � _:•__ .. _� "'�",."�—fit .,rte"fir �� Com'= -=- m - Et`'10®rs-- '���9laeatia®ear�r f .: 1 vy11i®�lggtwsv�Jr rl� _}CImMi tr. dEl ted �I+d� __ t %��eir>aes}me�Hl�orl � I r�i �r - 1 yanr�rrra M_ mrerj�� ms.;r w= r 1 1 l�tstmrwti4lAarra --. 41r rral�.�arrsU. - t` 9Wa�i'ro r . �:; 941a�L®ue. - r a■ SCq rr w d.. �rr"'1!1 snrasitggl@Ivn. crier - 6 _ /�fltiJ9 rd ra� ;9r 5�1� Id"i i di�' ^r'7t�5� ®Rtl.4 Gi_� `. ^ til ' Widl�llii�i9i'ri� 9E1�1s®rtrlw�q a� � ll°I .ulca�iw&2 4a� - _ u�1`1904u rt�l rt"ir,.[� r ��I$lgt�rtri tWnr IGi / - J� gg is 09. �Qr.—__rr2tns rsl /!®9l9 ray wo .2UT %2r. :ir �i�rillrii Fei53 .. 07alAro�l����S�gp�� iipdns -- ;dfll3ey'� 5t SSI^+�krf S Syf"•,'.y}� iy 71ree1 - -6rir@®nrr�ig�;3st��} t�cd^a"913r2 $rat�taaSii�qq terrruie2 r'arl,3y�'ydrrtilm r},itAlr�i7 miii4i9 urearaufi'�i—rr�d r, m��`713ro r3rwrtil�r,�a - j ®i:5awar!Glr I � K]Ur �e � rei GiGS�rrG�itii3 '4il�rtHii �i?at�'v�fi7e�a1 i ?1�rs49�9p�}} Araa�r QSSrri�rrm�l t ��wia�,`iasl _ t lir F `i'r'k Tr'e3tt9!gsHi q g� !^ r m w e_ 'Awl" ry �g imp 31 �' J Z W W v 0 W LL_ 0 0 2 U- 0 0 Z 0 a U 0 E E February 4, 2015 Ms. Pamela Dudziak, Planner City of Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122-1810 Re: Narrative Description for Planned Development Amendment 19 -PA -02-01-15 The design intent of the original screen walls was to incorporate a light metal grillage, within a metal framework, with a pergola on top of the metal framework, as indicated on sheet A-1. When the screen walls were detailed for construction, they were detailed using a very heavy grill work, which was not the original design intent for the screen walls. The heavy grill work created an impractical time schedule for construction of over 8 to 10 months, due to the great amount of hand welding. Additionally, due to the significant amount of field welding that would have been required, the screen grills could not be powder coated, increasing the likelihood of rusting welds and maintenance issues. The screen walls were simplified during construction, incorporating a lighter and smaller grill, than what was detailed for construction, more in line with the original design intent, as shown on sheet A-2. During this design modification, some of the internal metal frame work was also removed. It was determined during construction that the pergolas, which were indicated in the original design, would have created an operational issue due to them projecting into the service areas. With the pergolas projecting into the service areas by 3'-0", they could have been hit by delivery and/or trash trucks, causing damage to both the trucks and the screen walls. The proposed modification to the existing screen walls will incorporate a screened fabric as indicated on sheet A-3, which will solve two issues. First, the screened fabrics will create more of a visual screen to the service areas and second, they will mimic the original internal metal framing that was indicated on the original screen wall design. The timing for the proposed modification to the screen walls to immediately commence upon approval and weather permitting and complete within 30 days. Sinc6ely,;- J �Jll\_ Vae R. Her,r., AIAr Attachments — 20 copies of Presentation Packages 101 N. CLINTON ST. i SUITE 300 1 SYRACUSE NY 13202 315 422 0201 1 FAX: 315 422 0776 www.daIpos.com Agenda Information Memo May 12, 2015 Special City Council Workshop IV. Winter Trail Maintenance/Snow & Ice Control Policy Direction For Consideration: Review and comment on potential additions/revisions to the Winter Trail Maintenance program and Snow and Ice Control Policy and direct any modifications to the June 2, 2015, regular Council meeting for formal action. Facts: ➢ In 1998, the City Council adopted a Winter Trail Maintenance Plan that allows the Council to annually review and reconsider the extent of the trail system that is designated for maintenance during the winter months. This review has been directed to be performed at the first available workshop after April 1 each year. ➢ The winter trail maintenance program began by incorporating 56 miles of a 110 mile trail system to be completed utilizing contractual services. ➢ As the City's trail system has continued to grow along with the public's acceptance of the program, the program has been reviewed almost annually to respond to new trail construction and petitioned requests for added segments to be maintained. ➢ Subsequent City Councils have added approximately 21.1 miles of trails (average of 1.3 miles/year) to the original system plan in response to citizen and business requests, as well as considering the merits of each new segment of trail constructed during the previous year along collector/arterial roads. ➢ The current program consists of 77.1 maintained miles out of a total 122.4 mile system (63.0%) and is maintained completely with City staff and equipment. ➢ There are 1 Citizen Petition (CP), 1 New Trail (NT) segment and 1 Staff Recommendation (SR) that should be reviewed by the Council. Each request references the related justification and degree of compliance with the Council's current Winter Trail Maintenance Policy. ➢ On December 20, 1999 the City Council adopted a formal Snow & Ice Control Policy to govern and guide this service delivery program. The adoption of a formal policy was recommended by the League of Minnesota Cities Insurance Trust. It was last updated on June 4, 2013. ➢ The current Snow & Ice Control Policy considerations focus on: o Establishing a cutoff date of June 1St for City repairs to turf damaged by snow plowing operations (no cutoff date currently exists) o Requiring new development streets to be paved with the final bituminous course by November 1St if it is to be plowed by the City (current date is November 15th) Attachments: (6) IV. -1 Staff Memo IV. -5 SR #1 Map IV. -2 Overall Considerations Map IV. -6 Proposed Snow & Ice Control Policy Revisions IV. -3 CP #1 Map IV. -4 NT #1 Map City of Eap TO: MAYOR AND CITY COUNCILMEMBERS % DAVE OSBERG, CITY ADMINISTRATOR RUSS MATTHYS, DIRECTOR OF PUBLIC FROM: TIM PLATH, TRANSPORTATION & OPERATIONS ENGINEER DATE: MAY 4, 2015 SUBJECT: WINTER TRAIL MAINTENANCE PROGRAM CONSIDERATION OF ADDITIONAL SEGMENTS lwrwkmjo In accordance with the City's Winter Trail Maintenance Program, no public request for additions to the Winter Trail Maintenance Policy will be considered unless accompanied by a petition of 50 properties lying within %Z mile of the segment to be considered. All requests/petitions must be submitted in writing by April 1st. They will then be presented to the Council at the next available Council Workshop with formal action taken at a subsequent regular Council meeting for possible inclusion into the following season's program. One (1) Citizen Petitions (CP) has been received since April 2014, one (1) New Trail segment (NT) which will be constructed in 2015 and one (1) Staff Recommendation (SR) are being presented for the Council's consideration. CITIZEN PETITIONS (CP) 1. Citizen Petition (CP #1) A Petition containing 50 signatures representing 50 properties was submitted on March 31, 2015. The petition is requesting that an additional trail segment be added for the 2015-2016 season. Petitioners are requesting that a new trail segment be plowed on the west side of Murphy Parkway from Deerwood Drive to the Blackhawk Park parking lot. This segment of trail is approximately 2,207 feet in length. (see map) Rationale: Petitioners are requesting winter trail maintenance be added for student safety at bus stops and to provide winter access to Blackhawk Park for walkers, strollers, and bicyclists. Additional segment quantities 2,207 feet (0.42 miles) (see map) Additional estimated annual cost L526 ($1,253/mile, `13-'14 cost) Does not meet any definitive City Council Winter Trail Maintenance Policy Criteria: The Council's discretion will be used to designate other segments as necessary to provide continuity, designated recreational loops, etc. Additional Related Factors: • Independent School District 196 provides bussing for all children who live on the north side of Deerwood Drive. Therefore, this segment is not considered a school walking route. • Murphy Parkway is designated as a residential street in the City's Transportation Plan. • A portion of the requested route lies within Blackhawk Park. • The request does not meet any of the established criteria for inclusion in the Winter Trail Maintenance Plan. • If added, this segment would be included as a Priority Level 4 route per policy. NEW TRAILS TO BE CONSTRUCTED IN 2015 (NT) 1. New Trails- NT #1 An 8 -foot wide bituminous trail is planned to be constructed in 2015 on the west side of Thomas Lake Road, from the Highline Trail to Diffley Road, as part of Project 1167. This segment of new sidewalk is approximately 3,190 feet in length. (see map) Rationale: Newly constructed bituminous trail. Additional segment quantities 3,190 feet (0.60 miles) (see map) Additional estimated annual cost $ 752 ($1,253/mile, `13-'14 cost) Additional Related Factors: • Does not provide connectivity — connects to existing trails that are not currently maintained. • The existing 5 -foot wide concrete sidewalk on the east side of Thomas Lake Road is maintained from Cliff Road to Diffley Road. If added, this segment would be included as a Priority Level 4 route. TRAIL SEGMENT CHANGE RECOMMENDED BY STAFF (SR) 1. Staff Recommendation - SR #1 Add the existing trail segment on the south side of Red Pine Lane, from TH 3 to Biscayne Avenue, to the Winter Trail Maintenance Program. (see map) Rationale: Provides this neighborhoods only connectivity to other trails that are included in the Winter Trail Maintenance Program. Additional segment quantities 585 feet (0.60 miles) (see map) Additional estimated annual cost $138 ($1,253/mile, `13-14 cost) Meets City Council's Winter Trail Maintenance Policy criteria number 3: Trails along Neighborhood Collector Streets. These are local streets approximately 1 mile in length with 2 traffic lanes (with safety lanes/shoulders), traffic volumes less than 3,000 vehicles per day and speed limits of 35 mph or greater. Additional Related Factors: • If added, this segment would be plowed by the same piece of equipment that currently plows the trail segments along Red Pine Lane, east of TH 3. Therefore, this segment would be included as a Priority Level 1 route. Please let me know if there is any additional information that would be helpful in considering the merits of adding any of these segments to the current Winter Trail Maintenance program. Winter Trail & Sidewalk Maintenance Route Considerations for 2015-2016 \ ai�� - -- �– -- —� i/ 11 ;;!;L -- -- --- it P� ' -.J •� YF� V` / , ✓✓✓ ` I ��%/ J "NI l -���"` �%`fir\ - �`,J a 4-7--LI-3 .� A ' rte ro li (� �� f __ L— Vii' Sim!_ CP#1 �'i �sL 1I :CZ l) 1 �l JILA y moi/ .JL— jl/ T1�� ill rF l� fvl�r-Jl (\ `I i +S`.5L/.�L.- "02- fr I � 'lam —. Ii—�i---,: � ' � �L•- `i/��� _ �1�-/ �� �� i� /'y/, �' C i �.J " ��L: 1� \( fr; �'Z MirIt `, I -�-, 7 J l n� J J / /, > �1 J `i �it• 14ti I��-J) I; (/` i —vhf s C /1 1F _11 rl�1 J 11`�� i q, ji it // it p} ot SR#1� i Plowed In 2014-2015 o 1,2W z.— MW 5,000 Feet N Citizens Petition - CP #1 New Trail - NT # Date: 4/2312015 City of Eap Staff Recommendation - SR #1 Prepared by: City of Eagan Street Dept., SP File: L:I..Icmistreetsltrailslplowrtes115-1618x11_route considerations 15 16.mxd IN Y 2• .. Age 02, .` s_ 3�'-`+.. ems• ivR1.% 55 } 1 �'r / ' �3 -� 4`Y f , } Ak �T� �' Y 3��•�(j._/_ "r�Y {� Y }`l� "�w4�� �� -41 tl ) Lq ., \e$ \\\ �� \ �l CITY OF EAGAN SNOW AND ICE CONTROL POLICY FOR CITY STREETS (Adopted by City Council on December 20, 1999) (Revised 02-20-07, 6-07-11, 6-04-13, 6-02-15) I. PURPOSE The purpose of this policy is to establish and maintain uniform definitions and procedures concerning snow and ice control operations at the City of Eagan. II. GOAL It is the goal of the City of Eagan Public Works Department to maintain City roadways during the snow and ice season to a bare pavement condition in order to assure delivery of emergency services and provide access to the motoring public. III. PROCEDURE The Transportation and Operations Engineer, or designated representative, will determine when to begin snow and ice control operations. In General: A. Any combination of snow, freezing rain, sleet and/or wind conditions contributing to drifting may require ice control or plowing operations to begin, depending on their effects to city roadways. B. Mainline plowing operations will occur upon the accumulation of approximately two or more inches of snow. C. Cul-de-sacs will be plowed to the center whenever possible with the intention of bulk snow storage in this area. Exceptions will be defined by the Transportation and Operations Engineer, or designee, after identifying a special need or circumstance. D. Full cul-de-sac plowing operations will usually begin approximately one to three hours after the mainline start time. E. The primary effort will be the plowing of all streets and the application of salt/sand or other chemicals at major intersections, steep grades or other critical areas. The secondary effort will be the application of sand/salt on lower volume roads. F. Removal of stored snow from bridges, medians, and intersections will occur as soon as practical after snow and ice control operations are complete. Normally, these efforts will occur during regular work hours. G. All plow routes will be checked and re -plowed as needed during regular work days following mainline plowing efforts. H. Additional plowing, scraping, winging back and/or application of chemicals or abrasives will occur as determined by the Engineer or designee. Whenever possible, these additional operations will continue during normal work shifts until the ice and/or snow is removed from the traveled areas of City roadways. I. Snow plowing and ice control on County roads is the responsibility of the Dakota County Transportation Department. State highways are the L responsibility of the Minnesota Department of Transportation. Frontage roads for Minnesota State Highways and County roads are the City's responsibility. The City may assist in snow and ice control operations on these other jurisdictional roadways under emergency or mutual aid conditions. New subdivisions within the City of Eagan consisting of public right-of- way and streets to be ultimately transferred to the City for perpetual maintenance will be inspected by City personnel before October 15. The following minimum conditions must be met by November 15 in order for the City to assume snow and ice control responsibilities on these roadways: 1. All streets must have concrete curb and gutter with at least the first lift of bituminous surfacing completed. 2. All manhole and gate valve adjustments accessible and exposed at least 1/4" but no more than 3/4" below existing bituminous surface. 3. All permanent and/or temporary dead-end streets must have a temporary cul-de-sac constructed to City design standards. 4. Boulevard areas must be graded to current City standards and clear of all construction material and debris. 5. If only the first lift of bituminous surfacing has been paved, the transition from the first lift to any existing pavement or cross valley gutters must be ramped at all areas. 6. Hydrant flags must be installed. 7. Responsible parties must receive a written letter from the Public Works Department indicating the City will perform winter snow and ice control maintenance. Responsible parties who do not meet the November 15 deadline will be required to privately provide snow and ice control services to City standards. If they fail to provide the City standard level of service at any time, the City reserves the option to contract with private services or may employ City forces on an overtime basis to perform required operations. Costs will be recovered from the financial security provided by responsible parties for the subdivision/development. During extraordinary snow and ice events, additional personnel and equipment may be utilized to supplement normal mainline and cul-de- sac operations. During periods of extended continuous snowfall or freezing rain, operations may be performed on a limited scale and focused on arterial and collector transportation routes and emergency service delivery locations. For safety reasons, no operator shall work more than a twelve-hour shift in any twenty-four hour period. The Engineer or designee may deviate from this work schedule when in his or her judgment it is in the best interest of the city or is necessary because of budget needs, weather conditions or other circumstances. The City has classified City streets based on the street function, traffic volume, and importance to the welfare of the community. Accordingly, snow and ice control routing is designed to provide the maximum possible coverage to higher volume safety sensitive areas first. M. The Engineer or designee will provide an updated mainline and cul-de- sac snowplow route plan by November 1 St each year. Specific personnel and equipment or contractual services will be designated to each route to provide maximum efficiency. Alternate equipment and personnel will also be part of the plan and the Engineer or designee will make every effort to cross -train city maintenance personnel wherever possible to assure competent personnel are available. N. The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving while impaired and the safety of school children. Pursuant to this authority, snowplow operators engaged in snow removal or ice control on city streets have discretion to disregard traffic laws set forth in Chapter 169, except for laws relating to impaired driving and school children safety, when in their judgment, it is safe to disregard such laws. The privileges granted herein to operators of snow removal and ice control vehicles shall apply only if the vehicle is equipped with at least one lighted lamp displaying a flashing, oscillating, or rotating amber light placed in such a position on the vehicle as to be visible throughout an arc of 360 degrees. IV. ROADSIDE CONSIDERATIONS Snowplowing operations inherently deposit snow off the traveled portion of the public right of way onto the adjacent boulevard and drainage easement areas. The City will not be responsible for damage to any objects/amenities (fences, landscaping, etc.) located in these publicly dedicated areas. Garbage awaiting pick-up should be set back four to eight feet behind the curb line. Mailboxes must be installed as per City Standard Plate #610. A. Snow plow operators make every effort to remove snow as close to the curb line as practical and to provide access to mailboxes for the Postal carrier. However, it is not possible to provide perfect conditions and minimize damage to mailboxes with the size and type of equipment the City operates. Therefore, the final cleaning adjacent to mailboxes is the responsibility of each resident. B. The City replaces mailboxes that are damaged, broken or knocked down, but only if there was direct contact made by a City plow or City vehicle and provided the mailbox was installed and maintained to City and postal specifications. Those specifications require mailboxes be located at least 48" above the street level with the forward bottom corner of the mailbox located behind the back of the curb. Residents/owners notified by the City via U.S. Mail about mailboxes that do not meet City specifications are responsible and liable to repair/replace/maintain them in the event they are damaged as a result of the City's Snow and Ice Control operations until such time that the mailbox has been brought into compliance with City Standards. If a mailbox is deemed to have been in compliance with City standards and is damaged by a direct hit by a City plow or City vehicle, the property owner may either choose to have the City replace the damaged mailbox with a City standard mailbox installation, or be reimbursed by the City for owner initiated repair/replacement at a cost not to exceed $50 for each support post/structure, $25 for each mailbox receptacle and $25 for each periodical/paper receptacles. C. Most of the mainline plowing vehicles are equipped with a front plow and side wing for two -pass plowing of most residential streets. Plows are angled to the right for plowing from the centerline of the street toward the outside edge of the street. A certain amount of snow will be deposited into driveways abutting curb lines. The City will not remove snow from driveway entrances regardless of whether it has been cleared of snow before the City vehicle arrives. The City does not plow private streets, accesses or driveways. D. Some sidewalks and trails are plowed by the City. Refer to the most current "Sidewalk/Trailway Winter Maintenance Program & Policy." (Sample Attached) E. The City will repair turf damage only on boulevards which was the direct result of plowing beyond the back of the curb. Turf repair will consist of placing black dirt and seed. No repairs to damaged turf will be made by the City after June 1. All other damage within the public rights-of-way or drainage easements or to items installed in these areas without a City permit is the property owner's responsibility (i.e., shrubs, bushes, rocks, trees, irrigation systems, driveways, fences, etc.). V. PARKING REGULATIONS, CITY CODES AND STATE LAWS To help provide a safer and more efficient snow removal operation, the City Council has established parking regulations which are in effect from November 15 to April 15 of each year. A. Based on an odd/even address/day system, the restriction is in effect from 6:00 A.M. to 6:00 P.M. each day. Parking is allowed only on the odd numbered side of the street on odd numbered calendar days and only on the even numbered side of the street on even numbered calendar days. Parking is allowed on both sides of the street from 6:00 P.M. to 6:00 A.M. Any posted parking restrictions take precedent over this Odd/Even winter season regulation. Vehicles not in compliance with this seasonal parking regulation may be ticketed and/or towed. B. Placing of snow in the street or plowing across the street is prohibited by State law and City code. Snow placed in the street or on sidewalks and trails compounds maintenance problems and creates hazards for others. C. Reference to City code and State laws: MINNESOTA STATE STATUTE 169.42 Subd. 1. LITTERING OR PLACING REFUSE UPON HIGHWAYS OR ADJACENT LANDS, PRIVATE PROPERTY, PARKS OR PUBLIC PLACE: DROPPING OBJECTS ON VEHICLES. No person shall throw, deposit, place or dump, or cause to be thrown, deposited, placed or dumped upon any street or highway or upon any public or privately owned land adjacent thereto without the owners consent any snow, ice, glass bottle, glass, nails, tacks, wire, cans, garbage, or any other substance likely to injure any person, animal or vehicle. Subdivision 5. Any person violating the provision of this section shall be guilty of a misdemeanor. CITY CODE CHAPTER 7 SEC. 7.05. OBSTRUCTIONS IN STREETS Subd. 1. Obstructions. It is a misdemeanor for any person to place, deposit, display or offer for sale, any fence, goods or other obstructions upon, over, across or under any street without first having obtained a written permit from the Council, and then only in compliance in all respects with the terms and conditions of such permit, and taking precautionary measures for the protection of the public. An electrical cord or device of any kind is hereby included, but not by way of limitation, within the definition of an obstruction. Subd. 3. Dumping in Streets. It is a misdemeanor for any person to throw, deposit, track or place onto any street any dirt, soil or clay, waste or abandoned products, including, but not limited to, any nails; soil; glass or glassware; cans; cloth or clothing; metal scraps; garbage; leaves; grass or tree limbs; paper or paper products; shreds or refuse; oil, grease or other petroleum products, or to empty any water containing salt or other injurious chemical thereon. It is a violation of this Section to haul any such material, inadequately enclosed or covered, or to fail to remove any dirt, soil or clay from a motor vehicle thereby permitting the same to fall upon streets. It is also a violation of this Section to place or store any building materials or waste resulting from building construction or demolition on any street without first having obtained a written permit from the Council. Subd. 5. Snow in streets or on sidewalks A. Placement of snow or ice within street, sidewalk or tail right-of-way. No person, unless acting under a specific contract with the city or with special permission from the city, shall place snow or ice in any travel portion of any street, sidewalk or trail B. The owner or occupant of any property adjacent to a public sidewalk, or trail right-of-way who deposits snow or ice in any travel portion of any street, sidewalk or trail right-of-way shall remove the deposit snow or ice within 12 hours after notice is given by the city. If the owner or occupant fails to remove the snow or ice as required in the notice within the 12 hours, the city may perform such work and the owner or occupant shall be personally liable and shall pay the cost within 30 days of mailing of invoice by the city. When payment is not remitted as required herein, the city clerk -treasurer may, at the next meeting, present such information to the city council. The City Council may approve all or a portion of any snow remove costs as herein provided as a special assessment aginst the abutting property and such special assessments shall, at the time of certifying taxes to the county auditor, be certified for collection as other special assessment are certified and collected pursuant to Minn. Stat. § 429.101. C. Violation. Any violation of this subdivision shall be a petty misdemeanor offense. Subd. 6 Continuing Violation. Each day that any person continues in violation of this Section shall be a separate offense and punishable as such. CITY CODE CHAPTER 9 SEC. 9.02. GENERAL PARKING PROHIBITIONS. It is unlawful for any person to stop, stand or park a vehicle except when necessary to avoid conflict with other traffic or in compliance with the specific directions of a police officer or traffic control device in any of the following places: 1) On a sidewalk or trailway; 2) In front of a public or private driveway or trailway; 3) Within an intersection; 4) Within ten feet of a fire hydrant or mail box; 5) On a crosswalk; 6) Within twenty feet of a crosswalk at any intersection; 7) In a sign -posted fire lane; 8) Within thirty feet upon the approach to any flashing beacon, stop sign or traffic control signal located at the side of a roadway; 9) Within fifty feet of the nearest rail of a railroad crossing; 10) within twenty feet of the driveway entrance to any fire station and on the side of a street opposite the entrance to any fire station within seventy-five feet of said entrance when properly sign -posted; 11)Alongside or opposite any street excavation or obstruction when such stopping, standing or parking would obstruct traffic; 12) On the roadway side of any vehicle stopped or parked at the edge or curb of a street; 13) At any place where official signs prohibit or restrict stopping, parking or both; 14) In any alley, except for loading or unloading and then only so long as reasonably necessary for such loading and unloading to or from adjacent premises; or, 15) On any boulevard which has been curbed. CITY CODE CHAPTER 9 SEC. 9.03 RECREATIONAL CAMPING VEHICLE PARKING Subd. 1. Definition. The term "recreational camping vehicle" means any of the following: A. "Travel Trailer" means a vehicular, portable structure built on a chassis, designed to be used as a temporary dwelling for travel, recreational, and vacation uses, permanently identified "Travel Trailer" by the manufacturer of the trailer. B. "Pickup Coach" means a structure designed to be mounted on a truck chassis for use as a temporary dwelling for travel, recreation and vacation. C. "Motor Home" - A portable, temporary building to be used for travel, recreation and vacation, constructed as an integral part of a self- propelled vehicle. D. "Camping Trailer" - A folding structure, mounted on wheels and designed for travel, recreation and vacation uses. Subd. 2. Unlawful Act. It is unlawful for any person to leave or park a recreational camping vehicle on or within the limits of any street or right-of-way for a continuous period in excess of twenty-four (24) hours, except where signs are erected designating the place as a campsite or in a mobile home park. Provided, however, that during such twenty-four hour period, such vehicle shall not be occupied as living quarters. CITY CODE CHAPTER 9 SEC. 9.09. WINTER SEASON PARKING. Subd. 1. The winter season in which the following parking restrictions are applicable is hereby defined as beginning on November 15 of each year and continuing through April 15 of the following year. Subd. 2. Parking. A. On odd -numbered days parking shall be permitted only on that side of the street with odd -numbered addresses for a period of twelve (12) hours beginning at 6:00 A.M. and continuing until 6:00 P.M. B. On even -numbered days parking shall be permitted only on that side of the street with even -numbered addresses for a period of twelve (12) hours beginning at 6:00 A.M. and continuing until 6:00 P.M. C. The Director of Public Works, may post signs along the frontage roads located north and south of Diffley Road between Rahn Road and Nicols Road prohibiting parking on either side of the street until it is plowed to its full width following a snowfall of two (2) inches or more. The signs shall state "No Parking Both Sides until Plowed Entire Width 2 Inches of Snow or More". Subd. 3. Impounding and Removing Vehicles. If any vehicle is parked, abandoned, or left standing in violation of the terms of this Section, the vehicle may be moved by the City in accordance with the terms of Section 9.12 of this Code entitled "Impounding and Removing Vehicles". CITY CODE CHAPTER 9 SEC. 9.10 TRUCK, TRAILER AND COMMERCIAL VEHICLE PARKING. Subd. 1. It is unlawful to park a detached semi -trailer upon any street, City -owned parking lot, or other public property except streets as specifically designated by the Council by resolution and sign -posted. Subd. 2. It is unlawful to park a semi -trailer, truck -tractor, or a combination thereof, within an area zoned as a residential district, except for the purpose of loading or unloading the same. Subd. 3. It is unlawful to park a truck of more than 9,000 pounds gross vehicle weight upon any street in the business district which has been duly sign -posted prohibiting the same, but parking of such vehicle for a period of not more than twenty (20) minutes shall be permitted in such space for the purpose of necessary access to abutting property while actively loading or unloading when such access cannot reasonably be secured from an alley or from an adjacent street where truck parking is not so restricted. Subd. 4. It is unlawful to park a truck or other vehicle using or equipped with a trailer, or extended body or other extension or projection beyond the original length of such vehicle, or any passenger bus, diagonally along any street except for a time sufficient to load or unload, and in such case, only parallel parking shall be permitted. Provided, however, that truck may stand backed up to the curb if the weight or bulk of the load makes parallel parking impracticable, but then only for a period of time sufficient to load or unload. Subd. 5. Parking of commercial vehicles is permitted in duly designated and sign -posted loading zones, and in alleys, for a period of up to twenty (20) minutes, provided that such alley parking does not prevent the flow of traffic therein, all of which shall be for the purpose of access to abutting or adjacent property while actively loading or unloading. Subd. 6. It is unlawful to park any detached trailer upon any street for a continuous period of more than 24 hours. Subd. 7. It is unlawful to park any vehicle in excess of 9,000 pounds gross vehicle weight and/or any commercial vehicle upon any residential street for a continuous period of more than six hours. CITY CODE CHAPTER 9 SEC. 9.12. IMPOUNDING AND REMOVING VEHICLES. Subd. 1. Vehicles in violation of parking regulations. When any police officer finds a vehicle standing upon a street or City -owned parking lot in violation of any parking regulation, such officer is hereby authorized to require the driver or other person in charge of such vehicle to remove the same to a position in compliance with this Chapter. When any police officer finds a vehicle unattended upon any street or City - owned parking lot in violation of any parking regulation or driven by an individual arrested for violation of Minn. Stat. § 169.121 or 169.129, such officer is hereby authorized to impound such vehicle and to provide for the removal thereof to a convenient garage or other facility or place of safety; Subd. 2. Release of impounded vehicles. Any motor vehicle impounded under this section shall only release from impoundment: A. To the registered owner or person authorized by the registered owner, a lien holder of record, or a person who has purchased the vehicle from the registered owner who provides proof of ownership of the vehicle, proof of valid state driving privileges, and proof of insurance required by law to cover the vehicle; B. If the vehicle is subject to a rental or lease agreement, to a renter or lessee with valid state driving privileges who provides a copy of the rental or lease agreement and proof of insurance required by law to cover the vehicle; or C. To an agent of a towing company authorized by the registered owner, renter or lessee if the owner provides proof of ownership of or the renter or lessee provides a copy of the rental or lease agreement for the vehicle and proof of insurance required by law to cover the vehicle; and D. Upon payment of any charge placed against such vehicle for cost of removal or storage or both by anyone called upon to assist therewith. Subd. 3. To whom information provided. The proof of ownership, valid driving privileges and insurance, and, when applicable, the copy of the rental or lease agreement shall be provided to a licensed police officer at the police department or to an agent of the towing company acting on behalf of the police department. CITY CODE CHAPTER 10 SEC. 10.32. OBSTRUCTIONS ON PUBLIC PROPERTY. Subd. 5. Snow or Ice on Public Property. It is unlawful for any person not acting under a contract with the City to dump snow or ice on public property. Subd. 6. Continuing Violation. Each day that any person continues in violation of this Section shall be a separate offense and punishable as such. Subd. 7. Condition. Before granting any permit under any of the provisions of this Section, the Council may impose such insurance or bonding conditions thereon as it, considering the projected danger to public or private property or to persons, deems proper for safeguarding such persons and property. Such insurance or bond shall also protect the City from any suit, action or cause of action arising by reason of such obstruction. (Code 1983, § 10.32, eff. 1-1-83) CITY CODE CHAPTER 11, Sec 11.40. GENERAL PROVISIONS Subd. 8. Structures in Public Rights -of -Way. No buildings, structures or uses may be located in or on any public lands or rights-of-way without approval by the Council. Agenda Information Memo May 12, 2015 Special City Council Workshop V. Strategic Highway Safety Plan & Local Application Direction For Consideration: Receive presentation and provide staff direction, if any, related to the content of the presentation. Facts: ➢ MnDOT made a commitment in the Strategic Highway Safety Plan to increase the participation of local transportation agencies in the statewide safety planning process given that approximately 50% of the severe crashes in Minnesota are on the local system. ➢ Consistent with this commitment, MnDOT changed their management of the Highway Safety Improvement Program to direct almost one-half of safety funds toward projects on the local system and began working with county engineers to identify projects. ➢ MnDOT completed a project to provide technical assistance to each of Minnesota's 87 counties that produced Safety Plans identifying high priority safety projects based on the results of a system wide risk assessment. ➢ Continuing with their efforts to further engage local agencies in safety planning, MnDOT is undertaking a pilot project to extend systemic safety planning efforts at the city level in Eagan and St. Paul. ➢ The technical assistance to be provided includes: analysis of Metro wide crash data for city streets, identification of the characteristics associated with the locations with severe crashes (risk factors), a systemic assessment of Eagan's streets and the identification of potential safety projects. ➢ The project is nearing completion. Howard Preston (CH2M Hill, Inc.), the state's consultant for this project, will provide a summary of the project. Attachment: (1) V.-1 Presentation slides E 13 > oO Co b.0`n -14 cin co U E Co U cn flJ 4-J �.- cnCo UO T LL-> p E N o6 N ® (n ® '> Q on � .- U ®G Ln ,-, a) 4- bn tZp J Q) O U cn � �, ca LU ® < V) v n' m �, + + Cl- � N ®- i CEJ 0 Ca 0 CL LU �- cn a. cn >, cin U w � :DI I i I I I I I I I S I I I I Co Ul) cn ® O 0 W L Q) Q) LN. ® ® V) � ® O O Ln = U Q) N N N —C '-' Q) > > N L ® � 1-+ N U o U ! j Cad m Q) N E E m ® O M N m O I— U b� p M .� U� ta0 %, v� U O L M �_ _ ®M p U un f6 M QJ u L ® L -� O i- = ® ® N CL) > i3 C 4� c =F- Cfo U Q) M•- O N o N N N Q) t1A t®i ® b.0N ® �' (�/i Q) w ® ® '� O0 aA � ® O b c� N N (� Q) .Q • p `� f1A N Q) d 0 C:p Ln Q) N V)S 4-J L p:L_ - LLn Ln U —0 Q) �N /> W CU i N 1 VI dOl5 ;Sl NVI lV c jwnN R RE c3C).1.sln:lt{.1. 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Cedar Grove Redevelopment Area Landscape/Entrance Monuments Assessment Direction For Consideration: Review the assessment of the existing conditions of the landscaping and entrance monuments within the Cedar Grove Redevelopment Area and provide direction to staff on addressing any desired future modifications. Facts: ➢ On August 20, 2002, the City Council awarded Contract 02-17 providing for the installation of various streetscaping elements, including entrance monuments, fencing, lighting, irrigation, and plantings, within the Cedar Grove Redevelopment Area. ➢ A visual assessment of the Contract 02-17 improvements was recently completed. The findings of the assessment are being presented to the City Council for their consideration of whether enhancements or upgrades are warranted. ➢ The presentation will identify existing challenges with the streetscaping elements throughout the Cedar Grove Redevelopment Area and highlight potential options moving forward. These ideas may be incorporated into a project following feedback from the council. ➢ The proximity of the street to the streetscape areas subjects the structures and plantings to salt and chemicals, creating harsh conditions for these items. The harsh conditions limit the planting species options as well as the material that can be successfully utilized in the structural components. ➢ Likewise, these conditions are poor for turf establishment. Alternatives, such as hard surfaces, may be more aesthetically pleasing in some of these more challenging areas. The reestablishment of turf or other salt intolerant plantings would likely require additional maintenance efforts and replacement costs than what has been provided to date. Attachments: (1) VI. -1 Visual Assessment Slides 3 F3i cu cc 1 ■ O ■ { CQ70, _ .� V cla cul V WX L C±_ aw E— +� ♦-+ �oiA CnICL y, K �i II S� ' Cr 4 r N �b m ' _ �. +d sfb S 1, rb f �m fN ': N N j]i t�4 f � 4 _ i -105 tTt 2w cc cc 75- OU J. 0, 0� Ada. ................. LLFF ®R -i42 2w OU J. 0, 0� Ada. ................. LLFF ®R -i42 i ,1 l� t 1 tf{I 1=I � r i - sq Ail �� e r^i j,f �t Y 71 r� d �L ve ■ r ,Y. O hcu r 3 1 �z i { f 4ma g CU cu: IiP wi oil so a3 1 nazi -0 Ar itb T,- 7 jo. cu, Co \', 'p, le Al- 4ma g CU cu: IiP wi so a3 1 jo. cu, Co \', 'p, 4ma g CU cu: IiP Agenda Information Memo May 12, 2015 Special City Council Workshop VII. Water Quality — Neighborhood Lakes Management Plan Direction For Consideration: Receive a presentation focusing on successes of Eagan's 25 -year Water Resources program and on future directions for managing priority lakes, including the need for CIP improvements. Facts: For 25 years, Eagan has institutionalized comprehensive management of lakes and watersheds through intense and sustained efforts to improve water quality. Recognized by a 1996 national first place award from the U. S. EPA for its endeavors, the city received clear direction early on that it was headed in the right direction. ➢ Continuing that level of success with the National Pollutant Discharge Elimination System (NPDES) programs, which include Municipal Separate Storm Sewer Systems (MS4s) permits, state water quality standards, Total Maximum Daily Load (TMDL) protocols, and other initiatives meant to prevent stormwater pollution in urban watersheds, the city had been well prepared for the first MS4 permit in 2003 and its required similar programs. ➢ Further proof of this preparedness was demonstrated in the City Council's approval of the 2007 Water Quality & Wetland Management Plan anticipating a 10 -year course that would continue developing programs to engage residents, while focusing on conducting studies and developing management plans for its priority lakes. ➢ The City of Eagan has a very good understanding of how stormwater runoff is affecting most city lakes, after a number of studies partially funded by state Clean Water grants over the past 7 years. ➢ The City is fully prepared for its biggest effort to date to move forward purposefully to address MS4 permit requirements and reduce phosphorus pollution to lakes that don't meet state standards while emphasizing efforts meant to protect Eagan's other highly valued lakes from becoming impaired. Attachments: (1) VII. -1 Power Point Presentation .gym rit 4m 4 41�0 �t�`�� v � !-� _ C :. s -s � v LL LL :� V� `i ;m `i Ott .gym rit 4m 4 41�0 �t�`�� v � !-� _ C :. s -s � v LL LL :� V� `i ;m `i EE y�m .<«: « ~ cl 14 is u rl cl CA le xoq mi ®rr.r.wr.�try rw `■��- � M" L • � � �' ..r � =fir __ .. �.. � ... � .......... (u+) 4�.�a� �y��� 'd (U CL J� -oj IL 1 a) - gq%X &�K CJ11 -11 9c:) 0 0 0 1 0 0 ) Q0 LA %t m r14rd 0 00 r�l Agenda Information Memo May 12, 2015 Special City Council Workshop VIII. Public Works Department 5 Year Capital Improvement Plan, 2016-2020 (Part III - Infrastructure) Direction For Consideration: Affirm (or Revise) the draft 5 -Year Capital Improvement Plan (CIP), Part III - Public Works Infrastructure, 2016-2020, and direct it to the June 2, 2015, regular Council meeting for formal consideration of adoption. Also provide direction on the following consideration: 1) Modification of the existing Storm Water Utility Fee rate to address the proposed Water Quality CIP program. Facts: ➢ Every year, the City Council adopts a Capital Improvement Plan (CIP) for the Community that becomes the planning guide for programming and scheduling various capital improvements. It is comprised of three parts: o Part I -Major Community Facilities/Buildings o Part II -Major Equipment & Vehicles o Part III - Infrastructure (Parks & Public Works) ➢ The Public Works Department has completed the preparation of its draft CIP, Part III (Public Works Infrastructure) for 2016 to 2020 and would like to review it with the Council and incorporate any comments or revisions before presenting it for formal consideration and adoption at a regular Council meeting. ➢ The estimated total cost of the proposed Water Quality improvements included in the draft CIP is significantly more than that of past CIPS and would be in excess of the revenue that would be generated by the current rate of Storm Water Utility fees. ➢ The following revisions to the Storm Water Utility fee rates could fully fund the proposed Water Quality CIP, assuming the proposed level of CIP improvements would continue for at least the next ten years. o Option 12016-2020: increase 22% annually; 2021-2034: increase 5% annually o Option 2 2016-2034: increase 11% annually o Option 3 2016: increase 114°/x; 2017-2034: increase at 5% ➢ A summary list and map of the proposed first year's programmed improvements (2016) are included separate from the overall CIP document. Attachments: (3) VIII. -1 2016 Summary List VIII. -2 2016 Map VIII. -3 Storm Water Utility Fee — Rate Comparisons Draft 5 -Year CIP (2016-2020), 3 ring binder was distributed on May 5 y % rr O O 00 M N O O O O O N N 0p O O N O1 r O O m O M r c- r f� (o 1 O r C7 O O O O t CD r O Q t5 Q O O 0 4 Q O 6 M Q O 0 O O O O O 00 O C? 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