11/17/2014 - Advisory Parks & Recreation Commission City Of Eap Approved 1-15-15
MINUTES OF THE REGULAR MEETING OF THE
ADVISORY PARKS & RECREATION COMMISSION
Monday, November 17, 2014
MINUTES OF MEETING OF NOVEMBER 17, 2014
A regular meeting of the Advisory Parks & Recreation Commission (APrC) was called to order at 7:00
p.m. on Monday, November 17, 2014. Commission Members present included Member Dorothy
Peterson, Member Andrea Todd-Harlin, Member Nathan Neuman, Member Dennis Thompson, and
Member Jerry Farlee. Member Michael Palmer, Member David Wietecki, and Member Matt
Dauphinais were not present. Staff members present Director of Parks & Recreation Juli Seydell
Johnson, Assistant Director of Parks& Recreation Jared Flewellen, Recreation Supervisor Julie
Andersen, and Administrative Supervisor Amy Grannes.
RL
q ;
�PP�ROUAL OF AGES,
Member Peterson asked Director Johnson if there were any changes to the agenda. Director Johnson
stated there were two additions to the agenda. Two development proposals were added to the
agenda one for Stone Run and one for Cedar Grove Townhomes. Member Todd-Harlin moved,
Member Thompson seconded, with all members present voting to adopt the agenda as amended.
AP ROVAL OF MEETINGIMINUTES
Member Neuman moved, Member Farlee seconded, with all present members voting in favor to
approve the minutes of the September 15, 2014 workshop, as presented. Member Neuman moved,
Member Peterson seconded, with all present members voting in favor to approve the minutes of the
September 15, 2014 regular meeting, as presented.
UIS�ITOms'TO�BE HEARD
There were no visitors to be heard on items that were not on the agenda.
D�,I RECT�OI�SU PDATE
Director Johnson gave a brief overview of the monthly Parks & Recreation Department Happenings.
The Parks & Recreation Capital Improvement Projects for 2015 is scheduled to be presented to the City
Council on November 18. Eagan Indoor Market Fest starts Saturday November 22 and will run every
other Saturday through February 28, 2015 from 10:00 a.m. —Noon. Holz Farm Old Fashion Holiday
event is Sunday, December 7th from Noon —3:30 p.m. volunteers are still needed. New advertising
contracts for spaces at the Eagan Civic arena started November 1st. Spaces include dasher boards, wall
Advisory Parks& Recreation Commission
November 17,2014
Page 2
boards and on the resurfacers. Ice rinks and Trapp Farm tubing hill are scheduled to open December
19th weather permitting. Registration has begun for the winter adult sports leagues, including
basketball, boot hockey, broomball and volleyball. Winter preschool and Art House registrations are
being accepted as of November 10th. Cascade Bay season passes will be going on sale beginning
December 1St just in time for the holidays. The Forestry Department is currently working on the
Moonshine property to clear out the buckthorn and dead trees. The inventory of maintained
boulevard trees has been updated. The number of Ash trees has been reduced through selective
removals from 25%to 19%. Director Johnson concluded her updates by mentioning the recent
retirements at the Central Maintenance Facility. Scott Eppen after 34 years with Park Maintenance,
Steve Taylor after 35 years as a Supervisor of Park Maintenance and Debbie Widstrom after 15 years as
the front desk support at the Maintenance Facility.
KIMSIENT AGM
There were no consent agenda items to be discussed at this time.
DRVELOPME,;NTPROPOSAL
Stone Run Development
There were two added development proposals to be discussed at this time. Director Johnson gave an
overview of both proposals. The first development proposal was for the Stone Run. This project is
located at 4865 Pilot Knob Road a preliminary subdivision of approximately 4.6 acres to create eight
single family lots. For this development a park and trail dedication fee would be preferred rather than
a land donation. This site is already well served for parks and trails. Across the street from the site is
George Ohmann Park and adjacent is Lebanon Hills Park. The City Forester has reviewed the tree
mitigation plan and this appears to be adequate. There are a few water quality issues that the water
quality staff will be working with the Developer on but nothing that would affect the parks and trail
dedication fees.
Cedar Grove Townhomes
The second Development Proposal was for the Cedar Grove Townhomes. This is a two part
development down in the area of the new Bridgeview Park. The first lot for development is right next
to the Bridgeview Park and the second lot is by Woodhaven Park. The addresses are 3850 Cedar Grove
Parkway and 4030 Cedar Grove Parkway. They are proposing fifty one multi-family homes. For this
development a park and trail dedication fees would be preferred rather than a land donation. These
sites are already well served for parks and trails. The City Forester has reviewed the tree mitigation
plan and this appears to be adequate. There are a few water quality issues that the water quality staff
will be working with the Developer on but nothing that would affect the parks and trail dedication fees.
Staff reports for both developments will be sent to Commission Members via email for review and
feedback in early December.
Advisory Parks& Recreation Commission
November 17, 2014
Page 3
OLD BUSINESS
There were no old business items to be discussed at this time.
..,,,
NEW'BUSINESS
2015 Park &Trail Dedication Fees
Assistant Director of Parks & Recreation Jared Flewellen gave an overview of the 2015 Park&Trail
Dedication fees. Commission Members to recommend that the City Council adopt a the following rate
schedule that includes a 3% increase to the Park Dedication rates over the 2014 rates and no increase
in the Trail Dedication.
2014 2015 proposed
Parks Trails
Single Family $3308 per unit $ 250 per unit
Duplex $ 3258 per unit $ 250 per unit $3356. k Same
Townhouse/Quad $ 3458 per unit $ 250 per unit
Apartment/Multi $3212 per unit $ 250 per unit $3308 = dSaie
Commercial $869 per 1000 sq.ft. of bldg $1251 per net acre $895 ° Same
Industrial $236 per 1000 sq.ft. of bldg $1251 per net acre ;$243 , Shine,
CA prior to 1983 $2618 per net acre $1251 per net acre x$2697. Sazne .
Member Neuman moved, Member Farlee seconded voting in favor to approve the new rates as
presented. Aye: 3, Nay: 2 (Members Peterson and Member Todd-Harlin opposed)
OT- T BUSI I VV D BEPOzRTS
Arts Master Plan Draft
Recreation Supervisor Julie Andersen gave a brief overview of the Arts Master Plan draft document
that was created. The Steering Committee comprised of APrC members, community members and
staff met with Forecast Public Art and came up with the following recommendations:
• Recommend a vision statement for the integration of visual art into public spaces in order
to support a community cultural identity and provide positive economic impact.
• Recommend citywide policies and guidelines for selection and integration of public art
installation and inclusion of aesthetic elements into City-owned properties and facilities.
• Recommend a vision statement with regard to inclusion of visual art and aesthetic elements
in private projects that include spaces for public gathering.
• Develop and present funding mechanisms for City-owned and City-developed public art
installations.
Advisory Parks& Recreation Commission
November 17,2014
Page 4
Member Todd-Harlin moved to change bullet#4 on page 17 from "The City shall explore engaging an
artist or group of artists to participate in decision-making with regard to capital investment projects
and the aesthetic qualities of public places." to "The City shall explore engaging an artist or group of
artists to participate in an advisory role with regard to capital investment projects and the aesthetic
qualities of public places", Member Neuman seconded with all those in favor to approve the draft
document as amended.
C�O�MMU,,�V�I,CATIONS�
There were three communication items to be discussed. A thank note to staff was received from the
Eagan Art House Board thanking staff for their support at the Eagan Art Festival. The second update
was from the Public Works Department regarding an updated report on the complete street project.
The final item was notification from the Vermillion River Water Shed regarding upcoming meetings and
the request for community input. Items are for information only no formal action is needed.
M If 0
ROUNDTABLE
Member Peterson mentioned that Mark Vaughan Campus Facility Manager at the Civic Arena was just
electric to the City Council in Hastings where his lives. Director Johnson stated the Paul Olson
Superintendent of Parks is also on the City Council Buffalo where he lives. Member Todd-Harlin
wanted to thank the retirees for all there service to the City. Member Farlee had a question on the
advertising availability at the Civic Arena. There are a lot of spaces available please speak to Mark
Vaughan at the Civic Arena. After further brief discussion with Commission Members the roundtable
concluded.
4DJOU:NIVIE�\IT
With no further busines to discuss, Member Todd-Harlin moved, Member Neuman seconded with all
memb s preseAit voti g to adjourn the meeting. The meeting was adjourned at 8:08 p.m.
Secretary Date