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11/17/2014 - Advisory Parks & Recreation Commission City Of Eap Approved 1-15-15 MINUTES OF THE REGULAR MEETING OF THE ADVISORY PARKS & RECREATION COMMISSION Monday, November 17, 2014 MINUTES OF MEETING OF NOVEMBER 17, 2014 A regular meeting of the Advisory Parks & Recreation Commission (APrC) was called to order at 7:00 p.m. on Monday, November 17, 2014. Commission Members present included Member Dorothy Peterson, Member Andrea Todd-Harlin, Member Nathan Neuman, Member Dennis Thompson, and Member Jerry Farlee. Member Michael Palmer, Member David Wietecki, and Member Matt Dauphinais were not present. Staff members present Director of Parks & Recreation Juli Seydell Johnson, Assistant Director of Parks& Recreation Jared Flewellen, Recreation Supervisor Julie Andersen, and Administrative Supervisor Amy Grannes. RL q ; �PP�ROUAL OF AGES, Member Peterson asked Director Johnson if there were any changes to the agenda. Director Johnson stated there were two additions to the agenda. Two development proposals were added to the agenda one for Stone Run and one for Cedar Grove Townhomes. Member Todd-Harlin moved, Member Thompson seconded, with all members present voting to adopt the agenda as amended. AP ROVAL OF MEETINGIMINUTES Member Neuman moved, Member Farlee seconded, with all present members voting in favor to approve the minutes of the September 15, 2014 workshop, as presented. Member Neuman moved, Member Peterson seconded, with all present members voting in favor to approve the minutes of the September 15, 2014 regular meeting, as presented. UIS�ITOms'TO�BE HEARD There were no visitors to be heard on items that were not on the agenda. D�,I RECT�OI�SU PDATE Director Johnson gave a brief overview of the monthly Parks & Recreation Department Happenings. The Parks & Recreation Capital Improvement Projects for 2015 is scheduled to be presented to the City Council on November 18. Eagan Indoor Market Fest starts Saturday November 22 and will run every other Saturday through February 28, 2015 from 10:00 a.m. —Noon. Holz Farm Old Fashion Holiday event is Sunday, December 7th from Noon —3:30 p.m. volunteers are still needed. New advertising contracts for spaces at the Eagan Civic arena started November 1st. Spaces include dasher boards, wall Advisory Parks& Recreation Commission November 17,2014 Page 2 boards and on the resurfacers. Ice rinks and Trapp Farm tubing hill are scheduled to open December 19th weather permitting. Registration has begun for the winter adult sports leagues, including basketball, boot hockey, broomball and volleyball. Winter preschool and Art House registrations are being accepted as of November 10th. Cascade Bay season passes will be going on sale beginning December 1St just in time for the holidays. The Forestry Department is currently working on the Moonshine property to clear out the buckthorn and dead trees. The inventory of maintained boulevard trees has been updated. The number of Ash trees has been reduced through selective removals from 25%to 19%. Director Johnson concluded her updates by mentioning the recent retirements at the Central Maintenance Facility. Scott Eppen after 34 years with Park Maintenance, Steve Taylor after 35 years as a Supervisor of Park Maintenance and Debbie Widstrom after 15 years as the front desk support at the Maintenance Facility. KIMSIENT AGM There were no consent agenda items to be discussed at this time. DRVELOPME,;NTPROPOSAL Stone Run Development There were two added development proposals to be discussed at this time. Director Johnson gave an overview of both proposals. The first development proposal was for the Stone Run. This project is located at 4865 Pilot Knob Road a preliminary subdivision of approximately 4.6 acres to create eight single family lots. For this development a park and trail dedication fee would be preferred rather than a land donation. This site is already well served for parks and trails. Across the street from the site is George Ohmann Park and adjacent is Lebanon Hills Park. The City Forester has reviewed the tree mitigation plan and this appears to be adequate. There are a few water quality issues that the water quality staff will be working with the Developer on but nothing that would affect the parks and trail dedication fees. Cedar Grove Townhomes The second Development Proposal was for the Cedar Grove Townhomes. This is a two part development down in the area of the new Bridgeview Park. The first lot for development is right next to the Bridgeview Park and the second lot is by Woodhaven Park. The addresses are 3850 Cedar Grove Parkway and 4030 Cedar Grove Parkway. They are proposing fifty one multi-family homes. For this development a park and trail dedication fees would be preferred rather than a land donation. These sites are already well served for parks and trails. The City Forester has reviewed the tree mitigation plan and this appears to be adequate. There are a few water quality issues that the water quality staff will be working with the Developer on but nothing that would affect the parks and trail dedication fees. Staff reports for both developments will be sent to Commission Members via email for review and feedback in early December. Advisory Parks& Recreation Commission November 17, 2014 Page 3 OLD BUSINESS There were no old business items to be discussed at this time. ..,,, NEW'BUSINESS 2015 Park &Trail Dedication Fees Assistant Director of Parks & Recreation Jared Flewellen gave an overview of the 2015 Park&Trail Dedication fees. Commission Members to recommend that the City Council adopt a the following rate schedule that includes a 3% increase to the Park Dedication rates over the 2014 rates and no increase in the Trail Dedication. 2014 2015 proposed Parks Trails Single Family $3308 per unit $ 250 per unit Duplex $ 3258 per unit $ 250 per unit $3356. k Same Townhouse/Quad $ 3458 per unit $ 250 per unit Apartment/Multi $3212 per unit $ 250 per unit $3308 = dSaie Commercial $869 per 1000 sq.ft. of bldg $1251 per net acre $895 ° Same Industrial $236 per 1000 sq.ft. of bldg $1251 per net acre ;$243 , Shine, CA prior to 1983 $2618 per net acre $1251 per net acre x$2697. Sazne . Member Neuman moved, Member Farlee seconded voting in favor to approve the new rates as presented. Aye: 3, Nay: 2 (Members Peterson and Member Todd-Harlin opposed) OT- T BUSI I VV D BEPOzRTS Arts Master Plan Draft Recreation Supervisor Julie Andersen gave a brief overview of the Arts Master Plan draft document that was created. The Steering Committee comprised of APrC members, community members and staff met with Forecast Public Art and came up with the following recommendations: • Recommend a vision statement for the integration of visual art into public spaces in order to support a community cultural identity and provide positive economic impact. • Recommend citywide policies and guidelines for selection and integration of public art installation and inclusion of aesthetic elements into City-owned properties and facilities. • Recommend a vision statement with regard to inclusion of visual art and aesthetic elements in private projects that include spaces for public gathering. • Develop and present funding mechanisms for City-owned and City-developed public art installations. Advisory Parks& Recreation Commission November 17,2014 Page 4 Member Todd-Harlin moved to change bullet#4 on page 17 from "The City shall explore engaging an artist or group of artists to participate in decision-making with regard to capital investment projects and the aesthetic qualities of public places." to "The City shall explore engaging an artist or group of artists to participate in an advisory role with regard to capital investment projects and the aesthetic qualities of public places", Member Neuman seconded with all those in favor to approve the draft document as amended. C�O�MMU,,�V�I,CATIONS� There were three communication items to be discussed. A thank note to staff was received from the Eagan Art House Board thanking staff for their support at the Eagan Art Festival. The second update was from the Public Works Department regarding an updated report on the complete street project. The final item was notification from the Vermillion River Water Shed regarding upcoming meetings and the request for community input. Items are for information only no formal action is needed. M If 0 ROUNDTABLE Member Peterson mentioned that Mark Vaughan Campus Facility Manager at the Civic Arena was just electric to the City Council in Hastings where his lives. Director Johnson stated the Paul Olson Superintendent of Parks is also on the City Council Buffalo where he lives. Member Todd-Harlin wanted to thank the retirees for all there service to the City. Member Farlee had a question on the advertising availability at the Civic Arena. There are a lot of spaces available please speak to Mark Vaughan at the Civic Arena. After further brief discussion with Commission Members the roundtable concluded. 4DJOU:NIVIE�\IT With no further busines to discuss, Member Todd-Harlin moved, Member Neuman seconded with all memb s preseAit voti g to adjourn the meeting. The meeting was adjourned at 8:08 p.m. Secretary Date