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05/19/2015 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota MAY 19, 2015 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Hansen and Tilley. Councilmember Fields was absent. A regular meeting of the Eagan City Council was held on Tuesday, May 19, 2015 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen and Tilley. Councilmember Fields was absent. Also present were City Administrator Osberg, Director of Finance Pepper, Director of Communications Garrison, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Director of Parks and Recreation Johnson, Operations Lieutenant New, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent Agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of May 5, 2015 regular Council meeting as presented or modified. B. 1. It was recommended to accept the hiring of Judy Douglas, Patrol Officer. 2. It was recommended to accept the hiring of Luke Caneff, Patrol Office 3. It was recommended to accept the hiring of Judith Urbiha, Police Clerical Technician. 4. It was recommended to authorize the hiring of seasonal and temporary employees for Cascade Bay, Park Maintenance, Engineering, and Water Resources. C. It was recommended to approve the check registers dated May 1, and May 8, 2015. D. It was recommended to approve the ordinary and customary contract with Dakota County. E. It was recommended to approve a professional services agreement with J. Benson Construction Corp for smoke abatement work at Old Town Hall. F. It was recommended to cancel the July 14, 2015 Special City Council meeting. G. It was recommended to approve a resolution adopting and authorizing implementation of the performance measures developed by the Council on Local Results and Innovation. H. It was recommended to approve a resolution allowing the City of Eagan to accept the conditions and funding available through the Tobacco Compliance Check Grant. I. It was recommended to approve a resolution to accept a donation of $2,100.00 from Dakota Center for the Arts to help purchase a new kiln at the Eagan Art House. City Council Meeting Minutes May 19, 2015 2 page J. It was recommended to approve a resolution to accept a donation from Dakota Electric Association in the amount of $200.00 to be used toward a tree purchase at the annual Arbor Day event. K. It was recommended to approve a Show License for Herpetorama, Inc. doing business as Repticon from May 22 to May 24, 2015 at 1501 Central Parkway. L. It was recommended to approve a temporary on -sale liquor license and waive the license fee for the Eagan High School Boys' Hockey Booster Club on July 18, 2015 at 3870 Pilot Knob Road. M. It was recommended to approve an on -sale 3.2 percent malt liquor (beer), wine and Sunday wine license for Kyoto Sushi and Hibachi, Inc. doing business at Kyoto Sushi, 1250 Town Centre Drive. N. It was recommended to approve a temporary on -sale liquor for the Minnesota Scottish Fair & Highland Games on July 18, 2015 at Faithful Shepherd Catholic School, 3355 Columbia Drive. O. It was recommended to approve a temporary on -sale liquor license and waive the license fee for the Eagan Foundation on June 18, 2015 at 1501 Central Parkway. P. It was recommended to approve an on -sale 3.2 percent malt liquor (beer), wind and Sunday wine license for Hiko Minnesota, Inc. doing business as Hiko Sushi, 1466 Yankee Doodle Road. Q. It was recommended to approve an easement vacation, Final Subdivision and Final Planned Development (Cedar Grove Townhomes I" Addition) — Ryland Homes R. It was recommended to approve a resolution authorizing allocation of additional Sewer Availability Charge (SAC) units from Cedar Grove Redevelopment demolitions into a revised Phased Development Plan. S. It was recommended to receive the bids for Contract 15-09 (2015 Trail and Parking Lot Improvements) and award a contract to McNamara Contracting, Inc., for the base bid in the amount of $331,559.90, and authorize the Mayor and City Clerk to execute all related documents. T. It was recommended to approve the plans and specifications for Contract 15-15 (Project 1174 Yankee Doodle Road/Promenade Avenue/O'Leary Lane Intersection Improvements), and authorize the advertisement for a bid opening to be held on June 25, 2015. U. It was recommended to approve Project 1134 (Parkcliff-Water Main Improvements), and authorize the preparation of detailed plans and specifications including the acquisition of easements, as necessary. V. It was recommended to approve a Resolution of Support for the Robert Street Transitway Alternatives Analysis completed by Dakota County and Ramsey County Regional Railroad Authorities, and authorize the Mayor and City Clerk to execute all related documents. W. It was recommended to approve telecommunication lease amendments with T -Mobile Central LLC, for antenna upgrade installations on designated water reservoir sites and authorize the Mayor and City Clerk to execute all related documents. X. It was recommended to approve a Planned Development Amendment for modifications to the screen wall grillwork for property located at 3965 Eagan Outlets Parkway, legally described as Lot 1, Block 1, Paragon Addition, subject to the following conditions: 1. A Planned Development Amendment Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of City approval. 2. The installations shall be accomplished by August 1, 2015. City Council Meeting Minutes May 19, 2015 3 page 3. The grillwork and pergolas shall be constructed in a workmanlike manner and maintained in a premium condition. Y. It was recommended to approve a resolution requesting the Minnesota Commissioner of Transportation's approval of the revised designation of existing street segments on the City of Eagan's Municipal State Aid (MSA) roadway system. 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT City Administrator Osberg introduced the item noting the Council is being asked to receive and accept the 2014 Comprehensive Annual Financial Report. Finance Director Pepper introduced Matt Mayer, an auditor with Kern, DeWenter, Viere, Ltd., who gave a presentation summarizing the financial report. Pepper was available for questions. Councilmember Tilley moved, Councilmember Hansen seconded a motion to receive and accept the 2014 Comprehensive Annual Financial Report. Aye: 4 Nay: 0 PUBLIC HEARINGS Variance — 4224 Sandstone Drive (Michael and Pamela Curran) City Administrator Osberg introduced the item noting the Council is being asked to approve a variance to allow building coverage ratio exceeding 20% in an R-1 zoning district for an attached garage located at 4224 Sandstone Drive. City Planner Ridley gave a staff report. The Applicant Michael Curran was available for questions. The Council discussed the variance. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve a variance to allow building coverage ratio exceeding 20% in an R-1 zoning district for an attached garage located at 4224 Sandstone Drive, subject to the following conditions: Aye: 4 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The Applicant shall obtain a building permit prior to construction of the addition. 3. The Applicant shall identify the property line and verify compliance with required setbacks at the time of the footing inspection. 4. The addition shall be constructed of exterior materials to match the principal building. City Council Meeting Minutes May 19, 2015 4 page Unisys Park and Unisys Park 2nd Additions — Easement Vacation City Administrator Osberg introduced the item noting the Council is being asked to close the public hearing to vacate public drainage and utility easements on Unisys Park and Unisys Park 2nd Addition, and continue action to coincide with future City Council consideration of the Central Park Commons final plan and subdivision. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing to vacate public drainage and utility easements on Unisys Park and Unisys Park 2nd Addition, and continue action to coincide with future City Council consideration of the Central Park Commons final plan and subdivision. Aye:4 Nay:0 OLD BUSINESS There were no old business items to be heard. NEW BUSINESS There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA PUBLIC WORKS DIRECTOR Public Works Director Matthys acknowledged it was Public Works Week. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:00 p.m. Aye: 4 Nay: 0 City Council Meeting Minutes May 19, 2015 5 page Co -R-15 Date City Clerk