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04/01/1980 - City Council Regular tV AGENDA EAGAN CITY COUNCIL REGULAR MEETING EAGAN, MINNESOTA CITY HALL APRIL 1, 1980 6:30 P.M. I. 6:30 - ROLL CALL AND PLEDGE OF ALLEGIANCE I1. 6:35 - ADOPT AGENDA AND APPROVAL OF MINUTES II1. 6:40 -' DEPARTMENT HEAD BUSINESS P.� A. Fire Department f.-7C. Park Department B. Police Department 7D. Public Works Department QPw IV. 7:00 - CONSENT ITEMS [One (1) Motion Approves All Items] Q OA. Award Bid for Imp. 80-9 - James :Refrigeration Sewer & Water e. %%B. Award Bid for Imp. 80-1 —Eden Addition Sewer & Water ?.%-3C. Approval and Execution of Agreement with State of Minnesota for Construction of Storm Sewer re: I-494 13D. Extension of Time for Final Plat of Meade Addition )t E. Proclamation "Volunteer Recognition Week" )tF. Extension of Time for Final Plat of South Delaware Hills 16G. Energy Audit Grant Application . f.,b H. Approve Change Order #2 for Imp. #239 A (Thomas Lake Rd. Utilities) C.01. Receive Feasibility Report for Project #297 ?.17J. Order Final Assessment Hearings for Imps. #236 A, 246 and 79-6 (257) V. 7:00 — PUBLIC HEARINGS P, 1%A. Imp. Project #292 - Highview Ave. Street & Storm Sewer (To be continued) P IIB. Imp. Project #301. - Ches Mar East Second & Third Addition Utilities and Streets �.28C. Imp. Project #303 - Brittany Second and Third Addition Utilities and Streets Q SID. Brittany Addition - Vacation of Storm Sewer Easements VI. OLD BUSINESS 31A. Ordinance #71 "An Ordinance Prohibiting the Sale, Trar-for & Possession of Drug Related Devices," Eighth Circuit Court Derision Q41B. Preliminary Plat for "Coachman Land Co." .41C. Preliminary Plat for "Bicentennial 5th Addition" f.SoD. Dunn & Curry for 'a Revised Preliminary .Plat Approval of -Thomas Lake Heights, Located in the .SEk of the NW4 and the NEk of Section 28 POE. Appointment Dakota County. Law' Enforcement Association Board 76F. Receive Petition for Street Imp. , Project #305 (Wescott Road) P t2G.' Amendment to Liquor Ordinance No. 42 & Non-Intoxicating Liquor 1 ' Ordinance No. 43 CITY COUNCIL AGENDA APRIL 1, 1980 PACE.TWO VIT. NEW BUSINESS P,$SA. Mechanical Amusement Device Ordinance VIII. OTHER BUSINESS p yQ A. Construction Project Financing IX. VISITORS TO BE HEARD (For those persons who are not on the Agenda) X. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMI°NISTRATOR HEDGES DATE MARCH 28 1980 SUBJECT: AGENDA INFORMATION After approval of the March 18 , 1980 , regular. City Council minutes and special minutes for meetings held on March 13 and 25 , 1980 ( to be 'included with the. Administrative Packet ) and the Aoril 1 , 1980, City Council Agenda, the. following items are for consi- deration: DEPARTMENT HEAD BUSINESS A. FIRE DEPARTMENT -- There are no items to be considered for the Fire Department at this time. B. POLICE DEPARTMENT - As a part of the 1980 Police budget , four (4) police patrol cars were budgeted. The City Council has previously authorized the purchase of two police patrol cars , an Oldsmobile Cutlass Diesel and a Buick Skvlark.. Chief of. Police DesLauriers is recommending the purchase of two more vehicles during the month of April . Enclosed is a memorandum from Chief of Police DesLauriers requesting the purchase of squad cars and the specifi- cations for the cars desired. This information is found on pages _ through � - Several weeks ago, Chief of Police DesLauriers met with the CityCouncil as discussed the policy for purchasing police patrol cars . At that time, members of the City Council asked that a study be completed reviewing the efficiency and per- formance of all police patrol cars to provide some additional. back- ground data prior to ordering the other .two police patrol cars as budgeted for 1980. A copy a memorandum prepared by the City Administrator and maintenance prepared by Chief of -Police Des- Lauriers is enclosed on pages through 16 for your. review. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the recommendation of the Chief of Police to solicit a*uotations for two ( 2) police patrol cars according to the attached specifications . (agate Police mepartment r� Martin DesLauriers �� 3830 Pilot Knob Road Chief of Police _ Eagan, Minnesota 55122 Jay M. Berthe Assistant Chief of Police 27 March 1980 .,yam TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT Purchase of Squad Cars In the 1980 budget we had proposed the purchase of four squad cars. We have already purchased one Cutlass diesel and one Buick Skylark and I mould Like to recommend that we purchase two more vehicles during the month of April. We have done a study on the maintenance costs, mileage, etc. on our present marked and unmarked squad cars and as I have stated before, all of our police personnel feel that the Larger police package vehicles are the proper equipment for police duty. However, due to the city council's mandate to purchase smaller vehicles with more economical fuel consumption, I would Like to recommend that we purchase two new four-door 1980 diesel Oldsmobile Cutlasses. Due to the Low mileage on our present Cutlass (5,309 miZes), our study does. not indicate any valuable information regarding the comparison of the diesel Cutlass to the Larger gasoline models. However, the Cutlass has been getting 172 miles per gallon of fuel and because the price of diesel fuel is not expected to increase in the coming year as much as the cost of gasoline and because we can order the diesel Cutlass with heavy duty suspension steering, brakes, etc., I would Like to recommend that we purchase this type of vehicle. I can attaching a list of specifications that should be included in the bidding process. I feel that Oldsmobile, Buick and Chevrolet should be able to bid these speci- fications and I feel that we will be able to receive at Least five quotes on this type of bid. M rtin DesLauriers MD/vk Attach. 2 THE LONE OAK TREE — THE SY31BOL OF STRENGTH & GROWTH IN OUR COMMUNITY (Eagan Police meparrtmettt Martin DesLauriers '-' 3830 Pilot Knob Road. Chief of Police Eagan, Minnesota 55122 i Jay M. Berthe. ,�fr.4`� 27 March 1980 Assistant Chief of Police �s,3 TO: Thomas L. Hedges, City Administrator FROM: Chief of Police SUBJECT: Squad Car Bids We should advertise for bids on two vehicles for the Police Department. The bids should be received bry.2:00 P.M. on Thursday, April 10th. The equipment required is as follows: 1980 Model, 4-door sedan (Min. W.B. 108") 350 cu. in. diesel V8 engine Engine block heater Power Steering Power Disc brakes Automatic transmission Limited slip differential Airconditioning - factory installation Tinted glass Electric rear deicer Tilt Steering wheel Left hand remote control mirror Heavy duty suspension (front and rear) Power trunk release Light group (trunk, glove box and engine compartment) Heavy duty battery Heavy duty alternator (min. 70 AMP) Black sidewall steel belted radial tires Vinyl interior Left-hand mounted 6" Spotlight Medium blue color H. D. front and rear bumpers and guards Electric clock AM radio . H. D. cooling (engine and transmission) Electric two speed windshield wipers Inside hood and trunk release , 1/. Ma tin DesLauriers MD/vk 3 THE LONE OAK TREE — THE SYA1BOL OF STRENGTH & GROWTH IN OUR COMMUNITY 0 • MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MARCH 28, 1980 SUBJECT: PATROL CAR STUDY The City Council met with Chief of Police DesLauriers several weeks ago to dis— cuss the existing policy and procedure for the selection and purchase of police patrol cars. At that time, members of the City Council asked that a performance study be made of all existing cars so data could be avai-lable to compare the operational. expense and other related factors of the various automobiles used for police patrol cars before any additional police patrol cars are purchased.. Police Chief DesLauriers with the assistance of the Assistant Police Chief has prepared the attached study. The City is currently using ' seven (7) cars for patrol duty. They. are Squads #1 through /#10 as referred to on the attached sheet. Squad #12 is used for investigative duties and, because it is not exposed to the vigorous use of a patrol car, it is not and accurate comparison to the other seven vehicles. The 1980 Buick Skylark was involved in an accident and was not used for comparative purposes for several of the categories. The purpose of the study was to examine the cost for operation of various police patrol cars. First, an 'effort was made to examine, the mileage or use of each vehicle. Then the operating and maintenance costs with the exception of fuel and insurance were related in the next column as indicated. On both, the cost average per month and a maintenance cost per mile was related. The maintenance cost per mile with added depreciation per mile, giving a total maintenance and operating figure per mile, is the most accurate method of illustrating. the operating maintenance expenses. The fuel was examined in a separate column, which illu— strates what each vehicle is receiving on a miles per gallon and also related in a cost per mile basis. The factor used in determining the cost per mile to be consistent with all vehicles was 60,000 at $1.10 per gallon. For purposes of ,comparison for total operation including fuel and depreciation, the 1979 Ford LTD II and 1979 Oldsmobile Diesel were used. Both cars were purchased three weeks apart and have approximately the same amount of miles on them. Realizing that the cost for fuel is increasing on a monthly basis, each of the eight police cars as indicated in the study were examined at different variable price rates from $1.20 per gallon to $1.50 per gallon. As you can see, there is a significant difference in total dollars between the Oldsmobile Cutlass Diesel and, for example, a Ford LTD. The study takes into consideration operating expenses and does not place empha— sis on the purchase price and trade in expense realizing a total net capital investment to the City for each police patrol car. There are too many variables involved with this consideration,realizing that the purchase price is changing on a monthy basis due to economic conditions and further the trade in and/or sale price for a used police patrol car has been based upon market conditions and has remained relatively constant in previous years. Normally, a used police patrol car is purchased by taxi cab companies. The City has not had any experi— ence in selling a diesel powered vehicle or x-bodied vehicle used as a police patrol car, adding to the difficulty of performing this part of a study.. Hopefully, this information is helpful; the Chief of Police and City Administra— tor will continue examining the operational and depreciational expences for all vehicles used by the Police Department in the future. City Administrator :- TOTAL 0 OPERATING INCLUDING aUEL E DEP z = O 'CL W G z a a F. ! W fn J me M i Z N ! O G -c O U OC J a a o �- OG O co M ^ F a i o c� (1• U Q N M t7� .� Ln Ln d d co W t— O: .moi .~.a Of -t0 m N f0 rr W O, X N w N N N M ...• O d h N N N M O ^ _. �+ _ Qy N .-- H � Yl N = H L h • . y Q = O O O O O O UWO 2 ■ ■ ■ Z ■ ■ ■ ■ ■ F Lt _4. c0 "' N ..t ch d d O v OL R1. Ln d O M V t0 10 N H ~ co fM"J ^ H tf) O N n N N O ~ Ln m eq LM N N N N- N N N. N w 0o M co M1t z f0N M M 10 N 6 = M d d LA N .-• L N N II N p H II V 4+ = O O O O O O L ! � .-• b dy .dot H Ot Lf') d.rNi '1' 4 •F .F t h .F O A � d J L'i 00. n O !1 C _C O O ■O Q W O O ' ~ J t0 10 M to M ■ V tti N •r A Y L Ln cc Ln m to a 4j ul Y! O 0 0 M 0 0 0 'a Li 00 0o m ao rz— ao ao I c o co ao A M .1 .�t O 1 I M M M M A M M Y! .M C Y O N WCL O ..� C L _ ncm cn r, cnOL O10 n 7 N V = 10 co N MYAD Go 1 1 IC%l LnI I L L t0 Y d Vt L J ..a Y 7 34 cn J N Li t Y O Y O ~ ttt .H * O- .w A Y �"'t ►� N Y M H d O LCL O pL N _Ot+- iR. O: iG J t•O.1 J W. aR: ao Co O ak C W J Y i! W Y O Y t. Q O O Y O Y ac' Q O N Q > > C Q O ! Q C = d > N 4. N m N Op W N WSC cl, O N O N U O W O O M to n. Cl n O N N O w O O O. q cn O Ot 1�. O OJ co ti Ol .-t Of n O .� ...t 4m Go J OL .r a o 0 o 0 0 0 o o O o 0 0 © o 0 0 0 0 0 -o 0 0 0 0 0 .� O 00 N 00 00 %D O 00 00 O a0 00 w fl- .-i 00 CN V) 0w 00 �D 00 00 u1 V) 00 �t p U �D 4+ C� W H O O O O O O O O O 0o O 00 00 O O 00 N O N O N N -.? 00 N %D Fp w w w w w w w w E- ^ DD 00 CD 111 � 0� 4r OO s� U V) 0 O O o 0 0 C4 O 000 -4 000 000 O %J* 00 OM OO U � 40'* cn a .Wj 0 0 0 0 0 0 0 0 0-4 O . N O O O O O O O O . O O O O C O O O 0 O N w w w n w n w yw O r, L ^ r ^ V ^ O 40-1- 0 lz U W. CN O O O O O O O O O O O O O H Q O N O O 1%0 O V) : w w w w w O O' M .-4 M M M U C/1 iA- O O V) O w O O V O O O O O OM ch LO .7 H 6q O U rl N M -4 O N UI Q Q ¢ d 6 Q Q Q Cl a a a a a a a (o Agenda Information Memo March 28 , 1980 Page Two C. PARK DEPARTMENT -- There are no ' items to be considered for the Park Department at this time. (The City Administrator will be providing . an update on the selection process for Park Director as a part of the Administrative Packet on Monday or verbally at the meeting on Tuesday. ) D. PUBLIC WORKS DEPARTMENT -- Item 1 : The City of Eagan has, received ,a ' rea'uest from two property owners located on Carnelian Lane requesting the installation .of a stop sign controlling the traffic on Carnelian Lane and Amethyst A copy of this request and location map is available on pages 13 through 9_ Public Works Director Colbert has indicated that the Public Works Depart merit does not recommend the installation of the stop sign at this location due to the insufficient warrants being met that are re- quired by the Manual on Uniform Traffic Control Devices (MUTCD) . The City Administrator will comment in further detail on this matter at the meeting on Tuesday. ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the request for stop sign at the intersection of Carnelian Lane and Amethyst. • '-� tj, lyUU Mayor, City of Eagan Eagan City Council Eagan City Engineer tide the undersigned request that action be taken to change the traffic flow pattern on CarnelianLane between Rahn Rd. and 3lackhawk Rd. The volume of traffic, speed of vehicles and the number of small children, especially in the area of Carnelian Lane& Amethyst, have created a situation that we feel is going to result in injury or death to a child. Possibly, the placing of a stop sin at the above location would shift traffic, other than local, to Highway #13 or Co. Rd. #30. It is interesting to note that during the past year a stop sign was placed on Carnelian Lane at Flint. We are sure this led to a traffid flow change and a reduction of'fear .for the residents of that area. Thank you for your cooperation in this matter. Richard L. Johnson/ ,L 1 1908 Carnelian Lane 1 2 ti Sag !t 2 Zt(1 Steven Sc wamb 1912 Carnelian Lane �$�/ 4 Eagan, Nh. 55122 L �9 112 1 oo^ w . < 9 5 L�; Wit' • .y; • CREST RIDGE - �/ a - _ _. LA. W 2 MONTEREY \ 2 r LA.KYLLOI i . 16 �Aj __.....� � SILVER i L' w Z ; J _ jf '`> i icy p'' m ♦ m.ie f0M AZ cs, t: C�4 --CREEK PALISADE j Q f1AffSh' w ;*- y �, gip• o mv- �� QR. Gfw 4V �q� Eiv - ��' -ur -a ±,, C :RSR K ?VVI- Q� / GOLD V �� Z , ,GOLDoc' cj � R �,!��,Q Et . �� PvQl1HQVEJf/ G � v'L� `CT �`'w !,i _ _�� F/RE �o- �p TRAIL N t -- a, D CIR. W N /6 �, TRAIL _ j ALL Q�' ��OAVEN No. �y 3J �� _ rt iDAVNPORT INNAOAR , AVE. r� , i --� 10R.a, NTIC�LLA �ZGABBROI�RTELL— _ STONE _ �-� .L_ Q AVEiE`--fiACONtTE < IRALL Jw', LA I ��G. C'--�� J m� FLINT` J Q\p� `J�'eyMCONITF \� A � TACONITE q - La I ��;�JAI - rye , _ -- . . , CARNELI -J OR7LtA 4 4.'' JA - —4 -- 1' Z �- PARK �--- DE W \\op4 O ti ';: -- -� LA. z F_: ! a _MEADOyy !, p Z m t _: ARK LA 10 cr LA- ZIRCON LAS 5 )RAL LAW ' . j i CHIPMUNK r� -- - - - _ Co.�, l i Rd. -td - oc CT. o \� ' WILO� p;BADGER wok- ;p .✓�� 140 ,Q , Vlv t � P lea �l,�c �' �� ' ►'a n a - ��q J �y �LA. CANVASBACK '�:(��' 'NESTLING i A- — W 'DRAKES ; 1 CIR. Agenda Information Memo March 28 , 1980 Page Three Item 2: The ,City of Eagan has received a maintenance agreement room MnDOT for the installation of temporary signals and street lights at the Trunk Highway #55 bypass with County State Aid Highway #43 (Lexington_ Avenue) , Eagandale Boulevard at County State Aid Highway #43 (Lexington. Avenue) and Blue Gentian Road. The City' s responsibility pertains to supply of the electrical power for the signals and lights and also to maintain the street lights. This is consistent with -previous maintenance agreements . The resolutions as presented by the. State are in order for consideration. ACTION TO BE CONSIDERED ON THE MATTER: To approve the resolution authorizing. the Mayor and City Clerk to execute M.nDOT agreement #59925M. CONSENT ITEMS There are ten (10) items referred to on the Agenda as Consent Items A through J that require one ( 1) motion by the City Council If these is an item that a member of the City Council would like to discuss . in further detail, the item should be removed from the consent list and placed under Other Business unless , the discussion required is brief. This will allow the Mayor to proceed with the Public Hearings which are also scheduled for 7 :00 p.m. AWARD BID - IMP. NO. 80-9 A. Award Bid for Imp. 80-9 for James Refrigeration' s Sewer & Water -- A bid opening for Imp. Project No. 80-9 (James Refrigeration Utilities ) is scheduled for 3:00 p.m. on Monday, March 31 . There- fore the bid tabulations and the low 'bidder information will not be available for recommendatiori in time for the Agenda. If the bids are tabulated in time for the Administrative Agenda, a copy will be provided with your packet on Monday. Otherwise the infor- mation will be made available by the Consulting Engineer at the meeting on Tuesday, ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the low bid . for imp. .80-9 (James Refrigeration Utilities ) . Agenda information Memo ` March 28 , 1980 Page Four AWARD BID IMP. 80-1 B. Award Bid for Imp. Project No. 80-1 (Eden Addition Sewer & Water) -- On Thursday, March 20 , at 3:00 p.m. , bids were received and publically opened for Imp`. ,#80-1 . The low bid was submitted by EricksonConstruction Company in the amount of $281 ,419 . 75 . This is well below the $320 ,000 Engineer' s Estimate. A bid tabu- lat.i.on sheet is found on page _ for your information. ACTION TO BE CONSIDERED ON THE MATTER: To receive the bids and award contract to Erickson Construction Company for Imp. #80-1 (Eden Addition) in the amount of $281 ,419 . 75 . OUR FILE NO. 49164 BID TIME: _3:00 P.M_. . C.S.T. BID DATE:_Thursday, March 20, 1980 EDEN ADDITION SANITARY SEWER, WATERMAIN & STORM SEWER CITY IMPROVEMENT NO. 80-1 PROJECT N0. 287 FOR EAGAN, MINNESOTA CONTRACTORS TOTAL BASE BID 1. Erickson Construction Co. 281,419.75 2. C.W. Houle, Inc. 286,942.00 3. Kenko Inc. 294,545.00 4. A.C.G. Mechanical, Inc. 294,831.19 5. Encon Utilities, Inc. 296,166.50' 6. Richard Knutson, Inc. 296,209.00 7. American Contracting Corp. 299,934.00 8. Erwin Montgomery Construction 302,160.00 9. Q.R.S. Construction 303,725.00 10. Parrott Construction Inc. 305,776.95 11. De-Luxe Construction Co. 313,905.10 12. Nodland Assoc.,Inc. 318,930-00 13. Thomas Montgomery Constr. 319,621.00 14. Fredrickson Excavating Co. 320,199.00 15. Fischer Construction Co. 327,555.00 16. Barbarossa & Sons, Inc. 338,211.00 17. Kirkwold Construction Co. 345,979.68 18. Orfei & Sons, Inc. 362,657.20 19. Austin P. Keller Construction 363,978.00 20. Progressive Contractors Inc 375,608.00 21. C.S. McCrossan, Inc 458,713.00 ENGINEER'S ESTIVATE--- -- $320,000 Agenda Information Memo March 28 , 1980 Page Five MnDOT AGREEMENT STORM SEWER FOR I-494 C. Approval and Execution of Agreement with State of Minnesota: for Construction of Storm Sewer Regarding I=494 -- In conjunction with MnDOT' s construction program of I-494 and the upgrading of T.H. 55, it is necessary that the City of Eagan:plan for the proper storm sewer outfall for -O'Neil Pond (FP-1 ) located in the NE-4 of Section 2. The City is presently in the process of preparing a feasibility report for this major storm sewer outlet project . However, until this report is completed and a decision is made whether a gravity outlet will -be constructed along I-494 or the originally proposed lift station and force main will be constructed along T.H. 55 , it is necessary to leave all options open. There fore , if the lift station outlet and force main are deemed the most feasible outlet alternative, it will be necessary to install the force main within the right-of-way of T.H. 55 . Because of the pending MnDOT improvement project for T, ':,. 55 , it, will be neces- sary to have this force main installed as part of this project. On February 19 , 1980, the City Council authorized staff to request MnDOT to prepare an agency agreement for this force main installa- tion. . nstallation. . The Public Works Director has been in receipt of the agree- ment which is to be executed by the City of Eagan. This agreement still provides an option for the City to withdraw its request for instaliation within ten ( 10) days_ after opening of the bids . There- fore ,. it is recommended that the City Council : ACTION TO BE CONSIDERED ON THE MATTER: Approve. Agency Agreement No. 59923 for the installation of- an 18 inch ductile force main as a part of the T.H. 55 improvement project. FINAL PLAT MEADE ADDITION D. Extension of Time for Final Plat of Meade Addition -- The City Administrator received a ' letter approximately one month ago from Mr. and Mrs . William Meade that states as follows : "We would like to request an extention of time for one year on the preliminary plat -of Meade Addition." The City Administrator contacted Mrs Meade and informed her that the � City Council must have reasons as to why the final platting is to be continued. She expressed economic. reasons . She was asked to submit a letter to the City - stating the reasons ; however, to date, no letter has been received. The City Administrator will follow up on this matter. Therefore, unless this letter i's received: prior to Tuesday, it is recommended that this item again be continued. Agenda Information Memo March 28 , 1980 Page Six VOLUNTEER RECOGNITION WEEK PROCLAMATION E. Proclamation "Volunteer Recognition Week" -- Mayor Blomquist received a -letter from the Governor' s Office asking. that the City of Eagan proclaim the week of April 20 through 26 , 1980, as ".Volun- teer Recognition , Week" . This dates coincide with- the National Volunteer Recognition Week and will be set aside by Governor Quie as a time to recognize . and honor Minnesota' s many fine volunteers . During this week, many agencies and organizations will be paying tribute to their volunteers . "Volunteer Recognition Week" not only , affords - volunteer programs and community leaders the opportu- nity to. salute their volunteers , but also to carry the word of their achievements to the entire community. This , in turn, encoura- ges greater citizen involvement to meet the community"s needs by drawing attention to the opportunities and rewards of volunteer . services . The City Administrator will contact the Governor' s Office for. information and materials as well as a sample proclamation. ACTION TO BE CONSIDERED ON THE MATTER: Approve a proclamation for April 20- through 26 , 1980, as "Volunteer Recognition Week" • The City Administrator will inform the City Council of any activities he is aware of transpiring that week. FINAL PLAT SOUTH DELAWARE HILLS F. Extension of Time for Final Plat of South Delaware Hills -- A letter was received from.,Mr. Dick Parranto, President of R.M. Parranto Co. , Inc._, requesting an extension of time for the final plat of South Delaware Hills for six months . A copy of his letter is enclosed on page f5 for your reference.- ACTION eference:ACTION TO BE CONSIDERED ON THE MATTER: -To approveordeny the extension of time for final plat of South Delaware Hills .' j R. M. PARRA:vTo CO., INC. e�Aelz "I, �� JYCtJFJ41 SOCIETY OF ` Ip�n REALESTATE- REALTOR' 1603 University Avenue �1( J APPRAISERS St. Paul, Minnesota 55104- (612) 646-2638 March 13 , 1980 City of Eagan Attn: Mr. Thomas Hedges City Administrator 3795 Pilot Knob Road Eagan, Minnesota 55122 Gentlemen: The application- for final plat approval on South Delaware Hills will be delayed. We request extension of the time permitted .for final application for a period of six months. Please remember this plat is unusual in that it adjoins land that must also be platted in the City of Inver Grove Heights and the road installations must be coordinated. ` Also, draining of .lands to the south into pond on our property has required enlargement of the pond to the point where additional land must be purchased from Gopher Eagan Industrial Park. We feel confident we will have all matters resolved in time for Spring construction. Your cooperation in this matter is greatly appreciated. Yours very truly, R.M. PARRANTO CO. , INC. �,D Richard rranto, President RMP/ba 15 • Agenda Information, Memo March -28 , 1980 Page Seven ENERGY AUDIT G. Energy Audit Grant Application -- The application for funding a mini-audit of City owned government buildings to identify energy saving measures which can be implemented quickly at a low cost is completed.. I According. to Administrative Intern -Elizabeth Ryan, after the City receives funding to conduct the mini-audits , the City ,is also eligible to apply for a maxi-audit grant if the need is indicated. The maxi-audit application deadline is June 1 , 1980. The City is eligible for 50% federal and 50% state funding of :the ` total cost of the total cost of the audits . Therefore, no financial commitment is required of the City. The mini-audit will suggest some simple changes to the buildings that would allow energy savings . The maxi-audit is much more technical and offers a more detailed energy .analysis of each building. At this time, there are no funds forimplementingthe changes, only funding for learning what the energy deficiencies are in each of the City buildings . If there should be funds left over after audits are performed throughout the state, the , Minnesota Energy Agency is considering applications for funding actual improvements to public buildings . ACTION; TO BE CONSIDERED ON THE MATTER: To authorize the Mayor and City Administrator to submit an application for a grant agree- ment for a mini-audit in the amount of $2 ,400 to the Minnesota Energy Agency. CHANGE ORDER #2 - IMP. #239 A H. Approve Change Order No. 2 for Imp No. 239 A (Thomas Lake Road Utilities) -- This change order is brought about by certain revisions to the Thomas Lake Road utility improvement during field construction. They consist of five parts : PART ONE: This provides for an approximate $5,000 deduct to do the incorporation of a ponding; area within the Thomas Lake Heights Addition which allows the -reduction in pipe size construction. PART `TWO: This results in an approximate $8 ,000 deduct to the contract due to the revisions in the project that were necessitated by elimination of Heine Pond from the system and providing for a bypass around it, across County Road, 30. PART THREE: This provides for an approximate addition of. $15,000 to the contract, due to the inadvertent omission of approximately 700 feet of storm sewer pipe 'in the Evergreen Acres plat to incorporate the existing ponding areas into the s*orm sewer system. Agenda Information Memo March 28, 1980 Page Eight PART FOUR: Consists of an approximate $4500 addition due to additonal construction connecting Thomas Lake to the Thomas Lake Road storm sewer system. PART FIVE.: This entails an approximate $7 ,600 addition to the contract required to provide the necessary sanitary sewer and lateral stubs to the proposed Thomas Lake Heights Addition to avoid future disturbance to the road surface upon comple- tion. Taking into consideration the additions and deletions from the contract, the net adjustment required for Charge Order #2 amounts to a $14,072 .25 addition. Therefore, it is recommended: ACTION TO BE CONSIDERED _ ON THE MATTER: Approve Change Order #2. to Imp. #239 A in the amount 'of $143072.25 'to Parrott Construction Company. FEASIBILITY REPORT - PROJECT #297 I. . Receive Feasibility Report for Project #297 - At the December 19 , 1979 , City Council meeting, action was taken to order the feasi- bility report for .an outlet to Blackhawk Lake. This report dis- cusses the two alternatives to providing the storm sewer outlet from Blackhawk Lake ( lift station vs . gravity) . This will be a major storm sewer outlet construction project in the City of Eagan. Therefore., it will involve substantial areas for assessment. Be- cause of the necessary time required to prepare the notices, for those people who would be affected by this project,. it is requested that the City Council : ACTION , TO BE CONSIDERED ON THE MATTER: Receive the. feasibility report for Project #297 and order the public hearing to be held on May 20, 1980. ORDER FINAL ASSESSMENT HEARINGS J. Order Final Assessment Hearings for Imps. #236A, 246 and. 79'- 6 (257) - All work - is essentially completed and the respective utilities are operational for the following projects IMP. 236A -- This project consisted, of the installation of utilities in the Meadowlands Addition located at the intersec- tion of County Road . 30 and Rahn Road and also for the instal- lation of sanitary sewer along Blackhawk Road just north of County Road 30. • Agenda information Memo March 28, 1950 Page Nine IMP. 246 - This provided for the installation of storm sewer lift station, at Carlson Lake. IMP. `- 79-6 (257) --. This provided for the construction of a major trunk storm sewer connecting Thomas Lake with" Blackhawk Lake and also the installation of astorm . sewer lift station in the Oak: Chase 'Pond area Also some minor clean-up work and .adjustment to pumps is _yet to be performed. The final costs of these improvement Iprojects have been tabulated. Therefore, it is recommended: ACTION TO BE CONSIDERED ON THE MATTER: Order the final assessment hearing .for Imp. 236A, 246 and 79-6 to be held at the .May 6 , 1980 City Council meeting. PUBLIC HEARINGS PROJECT #292 - HIGHVIEW AVE. A. Improvement Project . #292 for Highview Avenue Street & Storm Sewer -- At the March 4, 1980 ) City Council meeting, a public hearing was held to the above referenced project. Because of nume- rous questions regarding properties to be benefited, street lighting andestimated assessment costs , the hearing was continued until April 1 to provide for the proper .notices and additional information to be made available to the people in this area. On March 24; 1980, a letter _was sent out to all residents indicating the addi- tional information that was requested. Because of the time frame necessary to prepare the proper legal notifications for the addi.- tional. property owners to be included., it is necessary to continue the itemfrom the April 1 meeting to the April 15, 1980, meeting. All residents of Highview Avenue have been notified by mail of the need to continue this item. Therefore, it is in order that : ACTION TO BE .CONSIDERED ON THE MATTER: Continue the public hearing for Project #292 until April 15 , 1980. Agenda Information Memo March 28', 1980 Page Te IMPROVEMENT PROJECT #301.-- CHES MAR 2ND & 3RD B. Imp. Project #301 for Che`s Mar East 2nd and 3rd Addition Utili- ties . and Streets -- On February 5 , 1980, the Council received a petition from-Gabbert Development Corporation requesting the instal- lation of streets -and utilities in the Ches Mar East 2nd and 3rd Additions . The developer also submitted a waiver of hearing request so that the preparation of plans and specifications could simulta- neously be initiated. The public hearing was scheduled for April 1 , 1980. A copy ofthe. feasibility report is made available for the City Council' s information on pages 2C) through The final - plat for Ches Mar East 2nd Addition was approved on e ruary 5 . The plat for the Ches Mar East3rd Addition is anticipated to be initia,ted prior to award of contract being executed. The developer is 'responding . to the, staf' s request that the Ches Mar East 3rd Addition be platted ' at this time to insure the proper looping and installation of utilities to service the Ches Mar East 2nd Addition. Proper public hearing notice was provided in ; the legal notice in the, newspaper and the affected property owners received that notice: ACTION TO BE CONSIDERED ON THE MATTER: To close the public hearing and either approve or deny Project #301 (Ches Mar East 2nd and 3rd Addition) 1�1 Bwmd4 m, R��P, 4m&%4'44doc , YK,c� Glenn Cook,P.E. Keith A. Cordon,P.E. n Otto G.Bonestroo,P.E. Thomas E.Noyes.P.E. li p Robert W.Rosene,P.E. Richard W.Foster,P.E. Joseph C.Anderlik,P.E. Robert G.Schunicht,P.E. .2335 V. 36 Bradford A.Lemberg,P.E. Marvin L.Sorvala,P.E. Robert D.Frigaard,P.E. Donald C.Burgardt.P.E. Pad, M"w46 55Jf3 Richard E. Turner,P.E. Jerry A.Bourdon nkowa 612-636-k600 James C.Olson.P.E. Mark A.Hanson Steven M. Quineey Kevin K. Wolka,P.E. Charles A.Erickson Leo M. Pawelsky Harlan M.Olson David E.Olson Preliminary Report on Sewer, Water, Storm Sewer and Streets in Ches Mar East 2nd and 3rd Additions Project 3,&2 3o Eagan, Minnesota February 19, 1980 SCOPE: This project covers the construction of sanitary sewer, water and storm sewer laterals and streets in the proposed Ches Mar East 2nd and 3rd Additions. FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance with the Master Plans for Sanitary Sewer, Water Main and Storm Sewer and the Major Street Plan for the City of Eagan. For bidding purposes it can best be carried out in two projects; one for utilities and the other for street im- provements. DISCUSSION: The Ches Mar East Development consists of 48 single family and 36 double family residential lots located on the north side of Cliff Road at the proposed intersection with Lexington Avenue. Utilities were installed in the First Addition under City Improvement 79-3 in 1979. The proposed Second Addition will consist of 24 single family residential lots while the Third Addition will consist of 1 single family and 6 double family residential lots. Both additions are located on the west side of Lex- ington Avenue. Sanitary sewer service to the Ches Mar East 2nd and 3rd Additions will be provided through laterals connecting to sanitary sewers constructed in Lexing- ton Avenue as a part of City Improvement 79-3• Page 1. 13C °�U 4 • • Water service will be provided through laterals connecting to a 20" diame- ter water ,trunk in Lexington Avenue which was also installed as part of City Improvement 79-3. Connections will be made in two places to provide looping for both additions. Storm sewer laterals draining the Second and Third Additions will lead to a pond located to the north of the additions. This pond, shown on the Master Plan for storm sewer as LP-39, drains to LP-53 which has an operating lift station outlet. All of the streets within the proposed Ches Mar 2nd and 3rd Additions will be constructed to the City standards for normal residential streets. A normal residential street in the City of Eagan has a 32' wide bituminous driving sur- face, surmountable concrete curb and gutter and a 5 ton carrying capability. AREA TO BE NOTICED: S. 15001 , E 1/2, SE 1/4, Sec. 27, T27N, R23W, Eagan, Mn. except Ches Mar East 1st Addition W 1/2, SW 1/4, SW 1/4, Sec. 26 except Ches Mar East 1st Addition COST ESTIMATES: The following cost estimates include construction costs plus 18% for engineering, legal, administrative and other costs appurtenant to the project: ITEM COST COST/LOT Sanitary Sewer Laterals $ 37,200 $ 1,200 Water Laterals 27,900 900 Service Stubs 18,600 600 Storm Sewer Laterals 27,900 900 Street Improvements 68,200 2,200 Total Construction $179,800 $ 5,800 Storm Sewer Trunks 16,500 500 TOTAL DEVELOPER'S COST. . .. . . . $196,300 $ 6,300 Page 2. a� ASSESSMENTS: Assessments are proposed to be levied against benefited property shown on the maps in this report as determined by the final improvement costs and in accordance with base rates in effect at the time of the public hear- ing. Estimated costs are as follows: Trunk Sanitary Sewer . . . .. . .. . . . . . . . . . .. . . .$ 700/Acre $ 335/Platted Lot Trunk Water Main .. . . . .. .. . . . . . . . . .. .. . . .. .$ 700/Acre $ 335/Platted Lot Trunk Storm Sewer - Single Family . . . . . . . . .$.034/sq.ft. Multi-Family . . . ... . . ..$.0425/sq.ft. Commercial-Industrial. .$.051/sq.ft. REVENUE SOURCES: Revenue sources to cover the cost of this project are listed as follows: SANITARY SEWER CONSTRUCTION COST ASSESSMENTS BALANCE Laterals $ 37,200 $ 37,200 -- WATER MAIN Laterals $ 27,900 $ 27,900 -- SERVICE STUBS Laterals $ 18,600 $ 18,600 -- STORM SEWER Laterals $ 27,900 $ 27,900 -- Trunk Assessments -- $ 16,500 +$16,500 STREET IMPROVEMENTS Residential Streets $ 681200 $ 68,200 -- TOTALPROJECT BALANCE . . . . . . . . . . . . . . . . . . . . . . . . .. . .. . .. . . . ... . .. . +$16,500 Page 3. as • PROJECT SCHEDULE Present Feasibility Report . . . . . . . . . . . .. .. .. . . . . . .. .. . ...Tuesday, March 4 Mail Notices of Hearing to Newspaper. .. . . . . . .. .. . . . . . . . . .Friday, March 7 Publication of Notice in Newspaper . . .. .. . . . . . . . . . .... .. .Wednesday, March 12 Mail Notice of Hearing to Public. . . .. .. . . . . . . .. . ... . . . . . .Thursday, March 13 Public Hearing .. . . . . . . . . .. .. . . . . . . . . . ... .. . . . . . . .... . . . .Tuesday, April 1 Approve Plans and Specifications . . . . .. .. . . .. ... . . . . . . . . .Tuesday, April 15 Advertise for Bids - First Publication . . . ... . . . .. . . .. . ..Wednesday, April 23 Open Bids . . . . .. . . . . . . . .. . . . . .. . . . . .. .. . . . . . . .. . .. . . . . .. .Thursday, May 15 Award Contract . . .. .. . . . . . . .. . . . ...Tuesday, May 19 Construction Completion . . . .... . . . . . . . . . .. . .. .. . ... .. . .. .September, 1980 Final Assessment Hearing . . . . . . . . . .. . . . . . . .. .. .. .. . . . . . ..September, 1980 First Payment Due with Real Estate Taxes. . . . . . . . .. . . . . . ..May, 1981 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. )-�'-U-V A,-2) � _ Keith A. Gordon Date: Feb. 19, 1980 Reg.No. 10204 Approved by: �. Nomas Colbert Director of Public Works Date: Z�/A, Page 4. a3 .�/ • • •• • e er S nitar \ \ � � goo ' O o 1 � U L teral As e sent A ea I KIRKWOOD DR. •. Z Q • . .,. 00 W C7 -• � W • X W n- J Q CLI F I L ROAD r CHES MAR EAST 2nd & 3rd rADDITIONS SANITARY SEWER PROJECT No. 302- *3 49182 . a� lto1rwoq , crtu & ASSOC, W. Srnle: 1'=200' Wat rmain \ \ o � L ss ent A ea I KIRKWOOD DR. z 4 ��'• ' 0 w - —, z — w V : • J W � CLI F oil ROAD y �y CHES MAR EAST 2nd & 3rd ADDITIONS WATERMAIN PROJECT No. aO2- 49182 . 80IESTW I I IF , ANDU Mc a ASSOC4 M Scale: lm=200 as ••• i / \ \ � P • Y l � Trunk ••'' \ �_ U Lateral \ • r;: \_,� Y I Assessm n • Area • `� I KIRKWOOD DR. • • �•i Z •.•• • 00 W • J ice• '• • • J U X W Q - CLI Ff J ROAD - CHES MAR EAST 2nd & 3rd ADDITIONS STORM SEWER PROJECT No. -3-02 36 c S9u e21 . 2001 �tF, SNOT" i06EIE, AI�i�A & ASUC. MMG. • • N J� 4 o \ J Assess nt Area � "' � s.•a. Y I � YI �\ KIRKWOOD DR. I U- , X W J Q CLIFF ROAD -'�=T\ S_T_TTT 1TTTTT��1�.��-Q SZ< ��5.�'�C-1•�--`�- CHES MAR EAST 2nd & 3rd ADDITIONS STREETS PROJECT No. ,. 361 49182 90 e2�' =200' o 1i- ' Ar�oE1l X 1` ASW,,., M i Agenda information Memo March 28 , 1980 Page Eleven IMPROVEMENT PROJECT #303 BRITTANY 2ND & 3RD ADDITION C. Imp. Project #303 for Brittany 2nd &: 3rd Addition Utilities and Streets -- On February 19 , 1980, the City Council received a petition- and authorized the preparation of a feasibility report regarding the Brittany 2nd and ird Additions . This report was Presented to the City Council on March 4, with a public hearing being scheduled for April 1 , 1980 . At the February 19 , 1980, City Council meeting, the final plat for Brittany 2nd and 3rd Addition was continued until addtional information was supplied to the City staff. Although this has not yet been totally completed, it is anticipated that final plat will be in order for consideration by the City Council prior to any award of bids for this proiect Proper legal notice was given in the Dakota County Tribune and the affected property owners were noticed of the public hearing. A copy of the feasibility _report is made available for the City Council ' s information on pages q through 3 ACTION TO BE CONSIDERED ON THE MATTER: To close the public. hearing and either approve or deny Proiect #303 for the installation of utilities in Brittany 2nd and 3rd Additions . a Glenn R.Cook,P.E. ow. iP�Jd�W J • Keith A.Gordon,P.E. Otto G.Bonestroo,P.E. Thomas E.Noyes,P.E, p Robert W.Rosene,P.E. Richard W.Foster,P.E. Joseph C.Anderlik,P.E. Robert G.Schunicht,P.E. 2335 V. 74. A✓flet 86 Bradford A.Lemberg,P.E. Marvin L.Sorvala,P.E. Robert D.Frigaard.P.E. Donald C.Burgardt,P.E. Sl. pawl, Afk .nolo 55113 Richard E.Turner,P.E. Jerry A.Bourdon plows:61Z-636-k600 James C.Olson,P.E.. Mark A.Ranson Steven M.Qulncey Kevin K. Wolka,P.E. Preliminary Report On Charles A.EricksonLeo M. Pawelsky Sewer, Water, Storm Sewer and Street Improvements Harlan M.Olson Brittany 2nd and 3rd Additions David E.Olson Improvement Project 303 Eagan, Minnesota February 22, 1980 SCOPE: This project covers the construction of sanitary sewer laterals, water trunks and laterals, storm sewer laterals and streets in the Brittany 2nd and 3rd Additions in Eagan, Minnesota. FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance with the Master Plans for Sanitary Sewer, Water and Storm Sewer and the Major Street Plan for City of Eagan. For bidding purposes it can best be carried out in two projects, one for utilities and the other for street improvements. DISCUSSION: The Brittany 2nd and 3rd Additions consist of 68 single family residential lots located east of Johnny Cake Ridge Road in Section 33 in Eagan, Minnesota. The 2nd and 3rd Additions are a part of the Brittany Sub- division which consists of 111 single family and 10 double family residential lots. Sanitary sewer service for the Brittany 2nd and 3rd Additions will be. provided by a series of laterals draining to sewer laterals constructed in 1979 in the Brittany 1st Addition. As is in accordance with the Master Plan for Water for the City of Eagan, a 16" diameter water trunk will be constructed through the Brittany 2nd and 3rd Additions in an east-west direction. Laterals connecting to this trunk and to laterals in the Brittany 1st Addition will provide looped service for this development. Static water pressures in the 2nd and 3rd Additions will range from 80 psi to 95 psi. Page 1. 17C .4 Storm sewer laterals serving the Brittany 2nd and 3rd Additions will drain to Ponds LP-5 which currently has a gravity outlet to the north and LP-3 which will have a lift station outlet to the north at some time in the fu- ture. The force main for this lift station outlet has been constructed, how- .; ever, the lift station itself will not be constructed until the need for it arises. All of the streets within this development will be constructed as normal residential streets with 32' wide bituminous driving surfaces, surmountable concrete curb and gutter and 5 ton carrying capabilities. This project will include the construction of two bituminous pathways. A 10' wide bituminous pathway is proposed for the east side of Johnny Cake Ridge Road along the entire length of the Brittany development with an 8' wide path- way proposed between Sherwood Way and the Dakota County Park to the south. All of the construction on this project will take place on street rights- of-way or on permanent easements provided on the Brittany 2nd and 3rd Addi- tion record plats. AREA TO BE NOTICED: N 1/2, SW 1/4, Section 33, T27N, R23W except Brittany 1st Addition. COST ESTIMATES: The following cost estimates include construction costs plus 18% for engineering, legal, administrative and other costs appurtenant to the project: ITEM TRUNKS LATERALS TOTAL Sanitary Sewer -- $ 83,640 $ 83,640 Water Main $42,000 73,440 115,440 Service Stubs -- 40,800 40,800 Storm Sewer - 57,800 57,800 TOTAL UTILITIES.. .... $ 42,000 $255,680 $297,680 Page 2. TOTAL UTILITIES Brought Forward. ... . $42,000 $255,680 $297,680 Street Improvements 163,200 163,200 Pathways 12,920 12,920 TOTAL PROJECT COST. .. $42,000 $431 ,800 $473,800 PROJECTED DEVELOPER'S COSTS ITEM TOTAL COST COST PER LOT Sanitary Sewer Laterals $ 83,640 $1 ,230 Water Laterals 73,440 1,080 Service Stubs 40,800 600 Storm Sewer Laterals 57,800 850 Storm Sewer Trunks 34,000 500 TOTAL UTILITIES ... .. . ... .. $289,680 $4,260 Street Improvements 163,200 2,400 Pathways 12,920 190 TOTAL PROJECT . .. ... . ...... $465,800 $6,850 ASSESSMENTS: Assessments are proposed to be levied against benefited property shown on the maps in this report as determined by the final improvement costs and in accordance with base rates in effectatthe timne of the public hear- ing. Estimated costs are as follows: Trunk Sanitary Sewer . ... . ........ .. . .. .. .$700/Acre $335/Platted lot Trunk Water Main . . . .. .. . . . ..... . ... .... .. .$700/Acre $335/Platted lot Trunk Storm Sewer - Single Family...... .. . .$.034/sq.ft. Multi-Family. . .... ... . .$.0425/sq.ft. Comm.-Industrial.......$.051/s.ft. Page 3. J/ f REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: SANITARY SEWER CONSTRUCTION COSTS ASSESSMENTS BALANCE Laterals $ 83,640 $ 83,640 WATER MAIN Laterals $ 73,440 $ 73,440 Trunks 42,000 -_ _ -$42,000 $115,440 $ 73,440 -$42,000 SERVICE STUBS Laterals $ 40,800 $ 40,800 -- STORM SEWER Laterals $ 57,800 $ 57,800 -_ Trunks -- 34,000 +$34,000 $ 57,800 $ 91,800 +$34,000 STREET IMPROVEMENTS Streets $163,200 $163,200 -- Pathways 12,920 12,920 -- $176, 120 $176, 120 -- TOTALPROJECT BALANCE . . . . . . .. . . . . . . . . ... .. . . . . . .. .. . .. .-$ 8,000 PROJECT SCHEDULE Present Feasibility Report . . .. . . . . . .. . .. . . . . .. .Tuesday, March 4 Main Notices of Hearing to Newspaper . ... ... . . . .Friday, March 7 Publication on Notice in Newspaper .. . . . . . . ... . .Wednesday, March 12 Mail Notice of Hearing to Public . . . . . . .. . .. . . . .Thursday, March 13 Public Hearing . . . . . . . . . . . . . . . . . . . . . . .. . . .. . .Tuesday, April 1 Page 4. 3� Approve Plans and Specifications . . . . .. . .. . . .. . .Tuesday, April 15 Advertise for Bids - First Publication . .. . . .. . .Wednesday, April 18 Open Bids . . . . . . . . . .. . .. .. . . . . . . . . . . . . .. . . .. . . . .Thursday, May 15 Award Contract. . . . . . . . . . . . . . .. . .. . .. . . . . . . . . . . .Tuesday,' May 20 Construction Completion . . . . . . . . . . . . . . . . . . . .. . . .September, 1980 Final Assessment Hearing . .. . . . . . . . . . . . . .. . .. . . .September, 1980 First Payment Due with Real Estate Taxes. .. . . . . .May, 1981 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Reg- istered Professional Engineer under the laws of the State of Minnesota. Keith A. Gordon Date: Feb. 22, 1980 Reg.No. 10204 By,. homas Colbert Director of Public Works Date: Page 5. 33 w 7\,\ \ z x Oil co J od z O 3 _ Z Q00 3 01 Ln a LO K _ n U) 0 \l i N0� o W d JQ NI A3 S ad0H 3901 H 3AvN IV IV e� ' Wa ��M 4�.• �'�r '�'J�' FYI >t�,�W,,��{��s`�h � \'1� J p ! a7 �.1. A .^� I ,Y g . �,�y lYY,.� 1: f'h,#.+ �.,, .�i �� 1� r J, w x,77 X "Cr Z7 (j) 6- i U I � Z w (� M m \ — Z M \ Q M �' w 06 N Z (lo ul m m Q o o i noo W d. J Q _ NI n3 S -- 0 ad0�J 3901H 3A V:) o A NNHor 0 N Q Lij O cL w \ O \ � O 14 AL'o co UJ '� .� ■■ 0 . ; Os O H c il, � �10 ., � � n� N \ 400 C: a. E N0 c \ (a, c5 E �v Ln Y ` N 1 nog NI n3 S G VOH 39a1d 3>1d0 NNHor �a o r m i w 1 '77 IW �i Z w Z � M \ - o r ! i- M t1 1 Q E--4 Z p\ P4 E-+ Z M W 0 O cc a." P-4 c 3 z , 000 0 \ � E i noo -77 QIQ --- NI n3 S GVO8 39GI H 3N D y k NI f, Rlo {i Vis;- s ,., Aa�f�f�'.`y aN3+, s yy�iq"S�r''' t r'?i' y+a�' •�s'f i +.r=wi .. -?Ve,"sa�9 ^: ta 'µ� E :� a / 1 Sf � 11 Ip RM I .y, n , w co > U I Ul Z W r � p Co M I - - E--4 S Q p-, Z � CY) o w Z —� 0 p 0 1 10 w ~ NE-4 CO) i no N I n 3 S 0V08 3J012J 3�dTN IV 0 R' NQ � � : .; I l i,.,R ;a`" .�I� '•�,ti ��'.,�'�� - �'°^'1� �r� ,rN" '�'t`R'.�h'i�°�'t"'� ", ,��'��`�_, i �}r�''I�j`� �i � 4 r Agenda Information Memo March 28 , 1980 p'ahe Twelve VACATION OF .STORM SEWER EASEMENTS - BRITTANY ADDITION D.- Brittany Addition for Vacation 'of Storm Sewer Easements On February 19 , 1980, the Council received a petition from the property owners to vacate the existing drainage. and utilitiy ease- ments in the N2 of the SW-14 of Section 33. -. The description of these: drainage easements have been checked by staff and have been incor- porated in to the platting of the Brittany Addition. Due to the necessary , time table involved in -advertising for the ,vacation of these public easements , it was necessary that_ *his item be consi- dered by the City. Council on April -1 , ACTION TO BE CONSIDERED ON THE MATTER: To close the public hearing and eitherapprove or deny the vacation of drainage and utility easements dated 1975 OLD BUSINESS ORDINANCE #71: A. Ordinance .#71 "An Ordinance Prohibiting the Sale, Transfer & Possession of Drug Related Devices ," Eighth Circuit Court Decision -- The City of Eagan was notified_ by the United States Court of Appeals for she Eighth Circuit :by mail on Saturday, March 22, 1980, that the Eighth Circuit chose to reverse and remand with directions that the District Court enter a preliminary injunction until a trial at which the merits of the Ordinance can be fully weighed regarding the case of Ma`_{'n Magic vs . the City of Eagan. Each member of the City Council was provided a copy of the nine page decision. There was a brief discussion retarding the matter at the special City Council meeting held on Tuesday, March 25 , 1980; however, there was no action taken. Brad Smith from the City At- torney's Office has provided the City Council With some alternatives regarding this case and further enforcement of Ordinance No. 71 . This matter should be discussed. and some direction given' to the City Attorney and City Administrator as to how to proceed regarding an amendment to Ordinance No. 71 and further the decision by the Eighth Circuit. There has been consideration that the City Admini- strator contact dministrator ' contact communities throughout the State of -Minnesota for financial- support regarding any further action as it pertains to the decision and Ordinance No. -71 . ACTION TO BE. CONSIDERED ON THE MATTER: To provide proper direction to the City Attorney's office regarding either an amendment to Ordinance No. 71 or related direction and also to the City -Admini- strator regarding participation by sister cities throughout the State of Minnesota in the form of financial support: 39 Agenda Information Memo March 28, 1980 Page Thirteen PRELIMINARY PLAT - COACHMAN LAND COMPANY B. Preliminary Plat for "Coachman Land Co." --- At the March 4, 1980 , City Council meeting, there was great discussion regarding the feasibility of approving the Coachman Land Company 1st Addition Plat with the proposed two cul de sacs . This, item was continued and staff was `directed to prepare a schematic sketch showing how these two cul de sacs might be eliminatedandreplaced with a "looped" street . In addition to the Rosewood Corporation' s original -plat r.eauest for approval of the two cul de sacs , several variances to the front and side set back requirements for the structures were also requested. Subseauent to Council ' s direction, the Public Worcs Director has prepared a proposed alternate showing how the development of this particular parcel could be handled without the necessity of cul de sacs. Although the City staff' s rendition eliminates two structures proposed by Rosewood Corporation, it- does tdoes not require any variances from front or side yard set backs . If these variances were granted, two additional units could be placed similar to the original proposal .submitted by Rosewood Cor- poration. As can be seen by thelayout , a copy is enclosed on page qj for your reference, a loop street does not necessarily have to deter from the aesthetic development of a parcel of pro- perty. it does- not require . lining up the 'townhouses in "row bar- ranks" configuration. This revision also eliminates three direct driveway accesses , onto Four Oaks Road and substitutes a possible substantial landscape buffer area. This still incoporates the placement of a tennis court and a ' smal.l tot lot to service the needs of this proposed development . For additional information regarding the City Planner and Director of Public Works comments. on this proposed plat, please_ refer to pages 50 through 63B on the information provided for the March 4, 1980, . City Council meeting. If any member of the City Council has misplaced any of the information, please contact the City 'Hall and we will provide you with those documents . ACTION TO BE CONSIDERED ON THE MATTER: To consider the feasibility of the cul de. sacs and either approve or deny Coachman Land Company First Addition plat which was recommended for approval by the Ad- visory Planning dvisory' `Planning Commission. 40 .� '\ : ': �. ........... ...... ......... ......... . = - ' ^ - P s cX. 3 Z . T ..... 7 + x` f f: _ — x G i• Ul fi - �--- 0 4 m 41 � Agenda Information Memo March 28 , 1980 Page Fourteen BICENTENNIAL 5TH ADDITION C Preliminary Plat for "Bicentennial 5th Addition" --_ A public hearing was held at the February 27 , 1980, Advisory Planning Commis- sion meeting to consider a preliminary plat and detailedsiteplan approval for Bicentennial 5th, Addition as applied for by Federal Land Company. The Advisory Planning Commission reviewed both appli- cations and. is recommending approval to the City Council of both the preliminary plat and site plan. This item was placed on the March 18 , 1980, , City Council agenda; however, . due to a `request ` by the developer, it was continued until the April 1 , 1980; meeting For information regarding this application, please refer to the City Planner and Director of Public Works report found_ Ion pages q3 through q b .. For action that was taken by the Advisory manning Commission, refer to the February 27 , 1980, , minutes , a copy of that section of the minutes is enclosed on . pageq . for your reference. ACTION TO BE CONSIDERED' ON THE MATTER: To either approve or deny the recommendation of the Advisory Planning Commission to approve the preliminary plat and site plan for Bicentennial- 5th Addition. eta l CITY OF EAGAN SUBJECT: PRELIMINARY PLAT AND DETAILED SITE PLAN APPROVAL APPLICANT: FEDERAL LAND COMPANY, VERNON COLON LOCATION: NE4 OF THE NE4 OF SECTION 16 EXISTING ZONING: COMMERCIAL UNDER PLANNED DEVELOPMENT DATE OF PUBLIC HEARING- FEBRUARY 27, 1980 DATE OF REPORT: FEBRUARY 21, 1980 REPORTED BY: DALE C. RUNKLE - CITY PLANNER Application Submitted: An application has been submitted for a preliminary plat, Bicentennial 5th Addition, which consists of approximately 2.5 acres and contains one lot. The second application submitted is for a detailed site plan approval for an office building which is in conformance with the Bicentennial Planned Development. Comments: 1. The proposed plat is located at the corner of Washington Drive and Federal Street. The plat would consist of one lot plus dedication of Washington Drive and a portion of Federal Street. The proposed office building is in conformance with the Bicentennial Planned Development. 2. The proposed office would cover approximately 12,000 square feet and would have a lot coverage of approximately 11%,which is under the 20% lot coverage. 3. The proposed office would be a two story building and contain approximately 21,166 square feet of leasable area. The parking requirement for this office building is 142 parking spaces, the applicant is proposing 152. The applicant is proposing two access- es off of Federal Street and one access off of Washington Drive. These three (3) accesses provide a good internal traffic circulation. 4. The proposed building meets all setback requirements according to Ordinance #52. . However, the parking stalls indicated on the site plan are 9 by 20 Ordinance #52 re- quires 10 by 20 parking space. 5. The site plan indicates a sign located on the north most access on Federal Street, if the sign is above seven (7) feet, it would require a conditional use permit. �3 FEDERAL LAND 6OMFANY (VERNON COLON) FEBRUARY 21, 1980 PAGE TWO If approved, the plat should be subject to the following conditions:. 1. That the parking area should have a bituminious surface with concrete curbing surrounding the perimeter of the parking area. 2. The parking spaces shall have a 10 by 20 dimension rather than the 9 by 20. 3. $2,000 landscape bond shall be required and the bond shall not be released until one year after the landscaping has been completed. 4. The lighting plan shall be approved by the City. 5. All easements shall be provided at the City's request at final plat approval. occ Engineering Recomme ations: 1. An erosion control plan be submitted and approved by the City prior to final plat approval. 4q MEMO TO: ADVISORY PLANNING COMISSION .c/o DALE RUNKLE - CITY PLANNER FROM: THOMAS A. COLBERT — DIRECTOR OF PUBLIC WORKS DATE: FEBRUARY 22, 1980 RE: PRELIMINARY PLAT - BICENTENNIAL 5TH ADDITION All streets,utilities and storm sewer have been installed to sufficient size and capacity to handle this proposed development. All rights-of-way have been previously dedicated under previous plats. The grading and drainage plan that has been submitted have been reviewed and approved by the City. The only requirement the Engineering Division has on this proposed plat is that an erosion control plan be submitted and that parking stalls be constructed to a ten foot width. I will be able to discuss this proposal in further detail at the Planning Commission meeting of February 27, 1980. Respectfully submitted, 'thomas A. Colbert, P.E. Director of Public Works TAC/jlr • • 4 • r • i 4J i i ------ — •aff .a»..e i�,eaer.rs+.•aa -- - '--- :EGERAL STREET MOPS Sf• i FEDERAL STREET, i •ziz F"✓. �� v ^ —�-- --- .� 450.32 ------ _ Lo rors�'ss'r Z I D - a z z � z Oil� ol w WTI t � 44 '1 D rn —. .z S• z �.. IL w _PFzIS�a:a�r it SP' `i•_i� �! ._ �—...___. . _. O S li3z1a:- �'__ 3 if j'€SSC i s€]€ r. 'j �. M..a .. — .. '� V J� Wit.. `:il_ ;1.�`ti• _i�rG)i[ �` / tet. L�j I.I.,.An `nlit — Vj 16 LU UL __ ,`�.` ♦ i�' '...yY,1. j�/i:� -��St�..,, �. :.f �l. 1. t4fir.=1 c'•-..��'r �j';�: ' ;`��1j1 , l:r.Yrf� ,.� ,;; /. �t,Q % ,,crit: �7')•�,i�f �'� � � � �� / ILL /. t�. �� li / �j� YANKEE D00 LE Rt Su E{; ADD. 7, 1\lf 61 ENT N / i I / SCA Ll i , . �:� �j /y• Vii/ CITY — Y ol JF �. / 1 4$ i / APC Minutes February 27, 1980 Page Five BICENTE"PTIAL FIFTH ADDITION PRELIMINARY PLAT The Chairman next convened a public hearing concerning the application of Federal Land Company and Vernon Colon for preliminary plat approval for Bicentennial Fifth Addition and for detailed site plan approval for an office building in conformance with Bicentennial Planned Development. John Polk, architect, appeared for the applicants and indicated the parcel consists of 5.2 acres with one proposed platted lot. There was discussion concerning a proposed sidewalk on the east side of Federal Street. After discussion, Roszak moved, Krob seconded the motion, to recommend approval of the preliminary plat and the detailed site plan subject to the following recommendations: 1. That the parking area shall have a bituminous surface with concrete curbing surrounding the perimeter. 2. The parking spaces shall have dimensions of 10' x 20'. 3. A $2,000 landscape bond shall be required and the bond shall not be released until one year after the landscaping has been completed.. 4. The lighting plan shall be approved after review by the City. 5. All easements shall be provided at the City's request at final plat approval. 6. An erosion control plan. shall be submitted and approved by the City prior to final plat approval. 7. All applicable City ordinances shall be complied with. - 8. There shall be consultation and approval by staff as to location of the sidewalk on Federal Street with recommended location on the east side. All members voted in favor. 141 Agenda Information Memo March 28 , 1980 Page Fifteen REVISED` PRELIMINARY PLAT - THOMAS LAKE HEIGHTS D. Dunn_ & Curry for a Revised Preliminary Plat .Approval of Thomas Lake Heights -- A public hearing was first held at the February 27 , 1980, Advisory Planning Commission meeting to consider applica- tions from . Dunn & Curry Real Estate Management , Inc. , for revised preliminary plat of Thomas Lake Heights . This item was continued until the March 25 , meeting due to some concerns regarding the density of the Blackhawk planned .development. The Advisory Planning Commission is recommending approval of the Thomas Lake Heights replat with all conditions as listed in the Planner' s report and one additional condition that the Blackhawk planned development be reviewed at the time of final plat and that all changes as in- dicated on the Planner' s reoort -be designated at that time. A copy of the City Planner' s and Director of Public Works ' report on this matter is enclosed on pages S 1 through (0$ for your reference. A coy of the action that was taken bye Advisory Planning Commission will be enclosedin the Administrative Packet on Monday. ACTION TO BE CONSIDERED ON THE MATTER: To either approve or deny the recommendation of the APC to approve the replat of Thomas Lake Heights Addition. NMIO TO: JOE HARRISON, CHAIRMAN AND THE ADVISORY PLANNING CO10AISSION FROM: DALE C. RUNKLE, CITY PLANNER DATE: MARCH 19, 1980 SUBJECT: ADDITIONAL INFORMATION FOR THE THOMAS LAKE HEIGHT REPLAT At the February 27, 1980 Advisory Planning Commission Meeting, there were concerns about the density of the Blackhawk Planned Development. The portion of the P.D. which .changed, is the area north of the N.S.P. power line easement and south of County Road 30. The following is a breakdown of the original Planned Development Agreement. LAND USE ACRES UNITS PER ACRE TOTAL UNITS NB (Neighborhood 10 -0- -0- Business) Proposed Park 11.5 -0- -0- R-4 (Residential 7.5 14 105 Multiple) R-2 (Mixed Resi- 52 6 312 dential) R-1 (Residential 31 3 93 Single) 112 510 The following breakdown is the proposed development plan which Dunn and Curry is proposing to develop at this time. LAND USE ACRES UNITS PER ACRE TOTAL UNITS R-3 (Mixed 19.3 10 193 Residential) - Ponding Area 2.2 -0- -0- R-2 (Mixed 59.5 4.6 273 Residential) R-1 (Residential 16 1.75 28 Single) Elementary School 15 -0- -0- 112 496 The revised preliminary plat indicates Outlot "A" as the area which has the Neighborhood Business and proposed park land.In the calculation for density purposes, Outlot "A" was designed as an R-3 (Mixed Residential) with a den- sity of 10 dwelling units per acre. Outlots "B and, "C" were calculated with an R-2 density of- 4.6 units per acre. The proposed development as shown on the revised plan,and the R-2 density assigned to Outlots "B"and "C", and an R-3 density assigned to Outlot "A" would allow approximately 496 dwelling unit which would be 14 dwelling units less than .the actual Planned 'Development Agreement. Therefore, the proposed plat which- has been submitted at this time is in conformance with the original Blackhawk Park Planned Development. SF Advis:ry PlanningPommission Thomas Lake Height Replat March 19, 1980 Page Two It is also the Staff's understanding that Dunn and Curry are also in agreement in assigning densities to the three outlots as follows; Outlot "A" would be designed as an R-3, 6-12 units per acre, Outlot "B" and "C" as R-2, 3-6 units per acre. The only item which has not been addressed at this time is if the City will still require the proposed park land around Heine Lake to be dedicated as park land. This issue will be resolved prior to the replatting of Outlot"A". If anyone has any questions regarding the Blackhawk Planned Development, please feel free to contact me at any time. Respectfully submitted, Dale-C. Runkle �Ci+y P3anner DCR/jlr Attch. 52 MEMO TO: ADVISORY PLANNING COMMISSION C/O DALE RUNKLE - CITY PLANNER i FROM: THOMAS A. COLBERT DIRECTOR OF PUBLIC WORKS 'J DATE: MARCH 20, 1980 RE: PRELIMINARY PLAT - THOMAS LAKE HEIGHTS ADDITION (REPLAT) These additional comments are offered in relation to the grading plan that was submitted for the above referenced plat. Because of the variation in topography, it is recommended that a blanket variance on a ten foot setback be granted for this plat with the justification and authorization for granting the setback variance to be at the discretion of the Building Inspector and/or City Engineer. This will help provide maximum slopes of 2.5:1 and will help to preserve much of the natural topography and tree cover on this plat. It will also eliminate potential encoachment into the ponding areas on the west side of Thomas Lake Road. Some minor elevations will have to be adjusted to the final approved grading plan. This will be checked by the Engineering Division prior to final plat approval. - ENGINEERING RECOMMENDATIONS: -- 1. Allow a ten foot variance in the setback requirement to those lots specifically approved by the Building Inspector and/or the City Engineer. 53 CITY OF EAGAN SUBJECT: REVISED PRELIMINARY PLAT APPLICANT: DUNN & CURRY REALESTATE MANAGD.IENT INC. LOCATION: PART OF THE NE4 OF SECTION 28 EXISTING ' ZONING: PLANNED DEVELOPMENT WITH AN R-1 & R-4 DENSITY DATE OF PUBLIC HEARING: FEBRUARY 27, 1980 DATE 'OF REPORT: FEBRUARY 21, 1980 REPORTED BY: DALE C. RUNKLE - CITY PLANNER Application Submitted: An application has -been submitted for a revised preliminary plat. The applicant is requesting to replat 37.3 acres of single family lots into 43 quadriminium buildings with 172 units. Comments: 1. 37.3 acres of quadriminiums; 35 acres of townhouse; and 7 acres of road right- of-way. 2. The original plat, Thomas Lake Heights consists of approximately 100 acres and contains 115 single family lots. The applicant is now requesting to replat 37 acres west of Thomas lake Road to contain 43 four-plex buildings, 172 dwelling units. Everything east of Thomas Lake Road will remain the same as was originally platted. I have enclosed a copy of the original report for your review. 3. The proposed area being replatted contains 37.3 acres and should. have a maximum density of 270 dwelling units, 67 buildings. The applicant is requesting 172 units, 42 buildings which is a substantially low townhouse density. The original parcel has an R-4 density under the planned development which could allow a max- imum of 12 units per acre. 4. All quads meet the setback requirements of the R-3 zoning districtlthe design of the development has taken the topography into consideration as to minimize the, amount of grading which has to be- done within this area. Because of the topography, there is much more open space than what you would normally find in a townhouse development. 5. The applicant is requesting to put a' model townhouse in the northwest or south- west quadrant of Clemson Drive-and Thomas Lake Road. 6. At the present time Clemson Drive is a long dead end street, the street will con tinue when the property to the west develops. 7. Outlot'B"is not being developed at this time . their may be a possibility that outlot"B"may be traded for the small parcel which is -west- of Outlot"A" and east of Thomas Lake Road. That's providing better access for each parcel. - S4 • F=-RUARY 21, 1980 PAuE T'NO If approved, the plat should be subject to the following conditions: 1. All lots which abut Thomas Lake Road should have restricted access. 2. The density and type of structure should be indicated for each outlot .so that future property owners-will .know in advance what the future development plans are - for outlot" ;"B"&"C" 3. The detailed landscape plan shall be approved by the City Staff. 4. Two (2) tot lots should be provided for the pre-schoolers within the townhouse district. 5. A $2,000 landscape bond shall be required and not released until one year after the landscaping has been completed.. Engineering Recommendations: 1. A detailed grading and erosion control plan must be submitted and approved prior to final- plat application. 2. All outstanding trunk area assessments must be paid at the time of final plat application, if utilities are installed privately by the developer. -t-,-..._!.L �tL,1;l.;,;S M1ti..:. ,ns�e..o.R.c.Q. �.�-•.•...� 'a�_�_�,..7 a 3. Sufficient drainage and utility easements should be dedicated to incorporate the 890.0 elevation within block 1. Additional drainage and utility easements should be dedicated over the common area of let 1 block 3,outlot "A" and outlot "B". 4. The trailway connection to the Heine 1st Addition must be installed at the time of development of this plat, as a responsibility of the developer.. S 5- MEMO TO: ADVISORY PLANNING C011MISSION c/o DALE C. RUNKLE - CITY PLANNER FROM: THOMAS A. COLBERT - DIRECTOR OF PUBLIC WORKS DATE: FEBRUARY 22, 1980 RE: PRELIMINARY PLAT —THOMAS LAKE HEIGHTS (DUNN & CURRY) "REVISED" The Engineering Division has the following comments to offer in regards to consideration of the above referenced plat: UTILITIES: - Trunk sanitary sewer and water main facilities are available within Thomas Lake Road, of sufficient size and depth to handle this proposed development. It is my understanding that the developer intends to install the utilities by private contract rather than petitioning for City improvements. If this is the case, the developer should be made aware that all trunk assessments must be paid at the time of final plat approval. Any internal utilities that will be required to continue.our trunk system, must be installed as the developers responsibility. STREETS: Access to this proposed plat will be handled by way of the improved Thomas Lake Road and publicly dedicated internal City streets. Because of the difficult terrainandvariation in topography,: the proposed cul-de-sacs cannot feasibly be eliminated and therefore are acceptable as shown. EASEMENTS AND RIGHTS- OF-WAY: Sufficient right-of-way has already been dedicated for Thomas Lake Road. - The right-of-way dedication for the proposed interior street layout is acceptable as shown. Drainage and utility easements over lots 8 through 15 and 18 through 21, shall be dedicated to incorperate the 890.0 contour. Sufficient drainage and utility easements should be dedicated over outlot "A", out.lot "B" and lot l of block 3 as required by Staff. GRADING AND DRAINAGE: The drainage plan submitted indicates that all surface drainage will be directed to Thomas Lake Road, or collected by way of an internal storm sewer system and discharged into the low lying area on the western edge of this plat. This drainage. concept is acceptable as indicated on their plans dated '1/31/80. A grading plan has not yet been submitted for review so no comment can be offered as to the feasibility of developing these individual lots at their proposed location There- is some question over Sot 9 block 1 as to its ability to be ,developed due to :the easement requirement and elevation differential. Without the benefit of being able. to review a grading plan, no further comment can be made at this time. It should be a requirement that the detailed grading plan be submitted and approved prior to final plat application. An erosion control plan must be incorporated ` with this grading plan. THOMAS LAKE HEIGHTS "REPLAT" FEBRUARY 22, 1980 -- - - --- PAGE TWO . --- ------ — I will be available to discuss these items in further detail at the Planning Commission meeting of February 27, 1980. Respectfully submitted, Thomas A. Colbert, P.E. Director of Public Works TAC/jlr CITY OF EAGAN SUBJECT: PRELIMINARY PLAT PETITIONER: DUNN & CURRY REAL ESTATE MNAGEMET]T, INC. --- ROD HARDY --- -- - - --- ----LOCATION: NFr4, SECTION 28 EXISTING ZONING: PD, PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: JUNE 26, 1979 - DATE OF REPORT: JUNE 20, 1979' REPORTED BY: DALE C. rUNKLE, CITY PLANNER Application Submitted An application has been submitted for preliminary plat, Thomas Lake Heights, which consists of approximately 100 acres and contains 115 single family lots and two (2) large outlots. Comments 1. The Thomas Lake Heights plat is the first residential development to be developed within the Blackhawk Park Planned Development. Fran the origin of this planned development there have been several changes. First, a 15 acre parcel was sold for an elementary school. Second, the alignment of Thomas Lake Road has shifted to the north to provide better road access to County Road 30. Third, there was a zoning trade which -transpired between the City of Eagan and Dunn & Curry. The trade which was made allowed the conmercial property on County Road 30 and Thomas Lake Road to move to the northwest quadrant of County Road 30 and Pilot Knob Road. The coitmercial land at County Road 30 and Thomas Lake Road was replaced-with an R-3 land use, mixed residential, 6-12 units/acre. 2. Because of the shift of Thomas Lake Road the City is now in the process of re-evaluating the park land on the west side of Heine Lake. Because the park land is being platted as an outlot at this time and development will not occur on this outlot, the proposed plat will not hinder the City's decision to accept or reject the proposed park land. 3.- The zoning on the portion of the plat which is being developed is designated as R--1 and R-4 land uses. The R-1 -is single family with a density of 0-3 units/acre; the R-4 is multiple with a density of 12 units+/acre. The developer is proposing to develop this portion of the plat with an R-1 density, single family lots which would- yield approximately 2 units/acre. 4. Outlot A, which is not being developed at this time however, in the future the developer is proposing to construct garden apartments at an R-3 density, 6-12 -Ura' 5. Outlot C, another outlot not being developed at this time will have a density of R-2, mixed residential-3-6 units/acre. Thomas Lake Heights June 20, 1979 Page 2 6. The entire plat consists of 100 acres. Of this 100 acre, 34.3 will be platted as outlots and only 65 acres would develop into single family dwellings. 7. There are a substantial number of lots which do not meet the normal width requirement for single family lot. However, all lot areas are 12,000 square feet or greater in size. The Beacon Hills Planned Development was the only other plat that the City has deviated from the 85 foot m nim n width for a single family residential lot. 8. Thcnas Lake Road is a collector street. The plat has been designed to have all lots obtain access from internal or residential.streets. 9. The Park Ccntnittee has informally reviewed the Thomas Lake Heights plat. Their main concern was to get a trail connection between Balsam Lane and the cul-de-sac within Heine Addition. The developer is proposing to dedicate the requested trailway. The Eagan Park Conmi.ttee will take formal action on Thomas Lake Heights plat at their July meeting. 10. There are two (2) cul-de-sacs, Ponderosa Court and Greenwood Point, which exceed the 500 foot max n m requirement. If approved, the variances for these cul-de-sacs would be granted. If approved, the plat should be subject to the following conditions: 1. All lots which abut Thmas Lake Road will have restricted access. 2. The density and type of structure should be indicated for each outlot so the future property owners will know in advance what the future development plans are for Outlots A and C. 3. Outlot D should be designated as a trailway on the final plat. DCR:Up S`� MEAD T0: ADVISORY PLANNING COMUSSION AMID DAIE C. RUNKLE, CITY PLANNER FROM: THOIAS A. COLBERT, DIRECTOR OF"PUBLIC WORKS DATE: JUNE 18, 1979 SUBJECT: PREZM4I AFU PLAT -- THOMAS LAKE HEIGHTS ADDITION (DUNN & CURRY REAL ESTATE) The Engineering Division of the Public Works Department has the following comments to make in the consideration of the above. referenced proposed preliminary plat: UTILITIES Sanitary sewer and water main ofsufficrent size and depth has been provided within Thomas Lake Road to service this proposed plat. Internal sanitary sewer and water main distribution systems will be designed and/or approved by the City prior to their installation. STRE�IS Access to this plat will be provided by the presently under construction Thomas Lake Road collector street. This plat shows seven (7) cul-de-sacs of which three (3) require the approval of a variance to the 500 foot length according to our present subdivision ordinance. The Engineering Division has reviewed the topography in conjunction with the proposed street layout and find that these excessive length cul-de-sacs are un- avoidable due to elevation differentials. Greenwood Lane is recommended to be redesigned to eliminate the small "bubble" cul-de-sac onthenortheast corner. It is also felt that with a slight. redesign and minor grading that the Balsam Point cul-de-sac could be eliminated by continuing it to the south -and connecting with Greenwood Lane. Staff would like to request direction from the Planning Commission and the Council in the extent of scrutinizing that should be done in relationship to the elimination of cul-de-sacs in order to alleviate future maintenance problems for the general tax paying public. EASEMENTS AND R.O.W. All easements and rights-of-way as indicating on the preliminary plan submitted dated May 30, 1979 is acceptable according to current City requirements. Drainage and utility easements adjacent to property lines as indicated on same preliminary plat is also in accordance with City standards. Appropriate drainage arra utility easerents incorporating drainage basins Host be reviewed and approved by Staff prior to final plat approval. 6Q Thomas Lake Heights Addition June 18, 1979 Page 2 DRAINAGE Drainage for this plat is proposed to be handled by a series of on-site drainage basins which will interconnect with the presently under construction n=us Lake to Blackhawk Lake trunk storm sewer system. A series of internal storm sewer laterals and catch basins will be required during the utility design phase. Prior to final plat approval it is recommended that a grading and drainage plan showing individual lot drainage patterns and proposed house elevations be submitted and approved by the City. CONSIDERATIONS FOR APPROVAL . The following amu ents should be considered in the final approval of the above referenced plat: 1. Drainage and utility easements be provided as required by the City Engineer prior to final plat approval. 2. A grading and drainage plan be approved by the City Engineer prior to final plat approval. 3. ' An 8 foot,trail be constructed within Outlot B adjacent to Heine First Addition as a part of the street inprvvement project. mr. Rosene and I will be available to answer and further questions or comments at the June 26 Planning Commission meeting. Respectfully submitted, 4A. Coll'ol-xt, P.E. Director of Public Works TAC:Up Sion �`,` ;•1;� _ •`'t �s'T �`�.-,-, mss. _ ; Land Use ♦♦ Residential R-1 S F. R4 Civic R-2 Mix. Res. (s- iva) .. •...• --34 Mix Rimes. -12 wa) - - - - C:`�n a Mutt' Commercial tom_ ' / -`� .�Z.•�...;' .yam ,`` r/ N.0 ,S. ' Neighb. i U:C Bus Shop. Cntr s, + , ;� =ras•n Y�: Park & Open Space (P) l• ' R3 - _ `.',S s ' t ' Trail - - ALL PUQPMr.E Hiking .................... i• ,' , •�/�' ' JR4 '. �. � •� '� i :�L`. '�— �•,_ o�c _v Y -� 1►. le ' ♦ - ' .�. ♦ -'r �I .1 / ��.�+ i -saes.- ;� + 01 snow .. "! �'•�"'j� -. _ •4�—. �.., . . " —�1' ,� / �C lye�. _ »#" � 11 /P �r� ! .• V',,41. ,Ft . Ar �yr'E"'••. .�.• I.� 1119 i♦.r s+!3= aY�lidlRte'a iit0 leg :: .-4 Rte- -?T•.J, ;�: / r �'�.`mak�i�� 'L'1'�" _ `+- -t'T1 T,,,�`r--} �• ti �'• . cm R3 R4 je ; dr♦ --.i Vii'.-. [ . ..� i w . °G Ah IL • ......s��y\y JCA t ! t �. rj t a• ,'• . t 41 AW ' iii, on . , r G p Ii i tt r , t C. E B! i ! Jt • ` r-_-_!'1 ,4.a tt � �. t — iii�.�, `• �'� ' ' I I •� • ten n � _ - •..�`,- • � ,, J � ' I pgELAAWMY PLAT __ imesR Hill, pic. - DUNN b CURRY T».. .RFS" THOMAS LAKE HEIGHTS r1...nc A. %C-111 t.�.c.n�x c u: REAL ESTATE MANAGEMENT NC %N ,. . ... .. ......�•.w „+ EAGAN. MINNESOTA (o3 ® • e i C a ili i a ® � IAJ ��. r � - ONO .. F4* All All o ' no � 30 ;$ice = � of I N Ayo .��• �_• 'r `mow'��l�4 "� •"'� —, mss �A • 6 1�d �. sl. s ��/ g�' �• ' a� ■seer 1 ��•:'�y! �.` ,1.�9 �m r. I i 04 to ; gyp, 17, ttyw, I. •, if EN F1 �- DUNN b CURRY a PBELnd1\ARr PLAT JameSR.Hill, If1G + y REAL ESTATE N.ANAGEN_\T. MC " ' �� THOMAS LAKE HEIGHTS — nAN x<ANDENCr4IR,.4c eotisLaTA,. ► _ ««w._•.w .w..wr..r....«.« �._�� .— .. 1 c •C w•:P wIW N•w •u:.•.cr�,.... I !! i�;i.In ®•�' ` .. � .. - - ' 1 ! t A Y e> 4- •-h l , ,ice ��.� �r ', �� 'R INis DUNN & CURRY , DRAINAGE PIAN Jan leS,R-Hill, {{1G REAL R $ : AA\AC _\..-P:L +1�1�- ; , S •M•• „ THOMAS LAKE HEf_HTS _ rt.�..ncAvtrc I �GCCnS..nw�. !1..- ...�_ _._..._��-. .. �.-_� .-► _ACF`, l'\=sen-p -- - .,. _� — OAz _Of 7. E I • r y T— —J <4421 I-D' ' - � �i ` E i s Ole ILI a 1 j' 01.7JN b CURRY /� UTILITY ►c AN -- JamesP,Hill, irr— • F REA^ZS-A-!--VANAc– f\' - THOMAS LAY.E HEISHTS _ - nA.1W C A%DE%0\LtRi%C CO %LI '14^a\. -Iss^-A jJ�/ f / . E-RN A ES j cu� 'gib I 32 . c •` M • T . \•-•(ate. o -- _ ' --- - - - - -- -- - ---- ...._ .l itiJ •!• • ,.l�,j ?.' . .y :. �t�.f�J.l.j ♦ :��i J � J ... •'Z ..1 .+= - ,{ J �i � • � 'S.. S r� ,�" ,. �`•�i)�-AT � �.�"ti ,�� `i��yi �� •.s s� f•jJ.J� �j-a,/�- ' r•� � �j�,' .J1.� ��j t� � •J. � i,t.J '�1 � : . Agenda Information Memo March 28 , 1980 Page. Sixteen DLEA APPOINTMENT E. Appointment Dakota County Law Enforcement Association -- At the direction of the CityCouncil, the City Administrator sent a letter -to candidate who were riot selected in January for an ap- pointment to 'the 'Advisory -_Park Committee or the Advisory Planning Commission stating that there is an opening for an appointment to the Dakota County Law Enforcement Association Board (DLEA) . A copyof a sample letter is enclosed on page --70 Fifteen ( 15) letters were sent out Those people who have responded to date are Ed Brunkhorst, Steve Morris , Yen Ketcham, Betty Schaumburg, and Mike McShane. Copies nf their original letters are enclosed on pagesthrough 1 for your review.' As indicated in the sample eater, the can i Ates have until noon on Monday, March 31 , to indicate whether they are interested in an appointment.. These_ persons who've expressed interest are in addition to Mr. Dale Vogt , Bob Haywood and Peter Klein who responded to the notice in the newspaper as being interested in the appointment to the DLEA. For information relating to she DLEA, refer to pages 42 through 44 of the 3-18-80 City Council packet. The City Administra- tor will include any additional names with the Administrative Packet on Monday. ACTION TO BE CONSIDERED ON THE MATTER: To appoint a resident of the community as a representative on the Dalkota County Law Enforce- ment Association Board. . l ii '7..... ,, -.• THOMAS HEDGES BEA SLOMOUIST CITY ADMINISTRATOR MAYOR � r &YCE BOLKE THOMAS ELAN CITY OF EAGAN CITY CLERKMARK PARRANTO JAMES A SMITH THEODORE WACHTER 3785 PILOT KNOB ROAD - COUNCLMEMBERS EAGAN. MINNESOTA 55122 PHONE 454-0100 March 25, 1980 Mr. Robert E. Peterson + Tp.l1 1380 Wilderness Run Road :, Eagan, NIN 5512.3 Dear lir��terson: You met with the Mayor and members of the Eagan City Council on Thurs- day, January 10, 1980, expressing interest for an appointment to the Advisory Planning Commission. Mayor Blomquist indicated that the City would be making other appointments during 1980 and that . the City would contact you if an appointment was to be considered by the City. The City of Eagan is planning to appoint a resident of the community to the Dakota County Law Enforcement Association Board (DLEA) at their next regular meeting on April 1, 1980. The DLEA is an association comprised of representatives from cities and towns in Dakota County and representatives from the county. It develops and provides services and equipment that would benefit or be used by law enforcement agencies in the county. Current examples of association de veloped programs and equipment include the Dakota County Mobile Crime Lab and the Dakota County Training Program. Members of the DLEA consist of the Chief of Police of each . participating governmental unit, together with one individual who is appointed by the governing body of each govern- mental subdivision. The DLEA regularly meets at the Rosemount City Hall on the third Wednesday of January, April, July and October at 3:00 p.m. There can be additional meetings if the City's representative is appointed to a subcommittee which would involve a further daytime time commitment. If you should be interested in an appointment to the DLEA, please notify this office by noon on Monday, March 31, 1980• Sincerely, Thomas L. Hedges City Administrator TLH/hnd -c) THE LONE OAK TREE ... THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY. December 5, 1979 Mr. Tom Hedges City Administrator City of Eagan 3795 Pilot Knob Road Eagan, Minnesota 55122 Dear Tom, During the past several years, I have given much thought as to how I might serve the community as it changes and grows I therefore wish to offer my services to serve on the Eagan-Planning Commission. The following are a few statistics about myself and some reasons I feel I have something to offer and wish to become involved. I have lived at 4265 Lodgepole Drive with my wife Elaine and our children Ann and Jay since July 1972 . I served on -the Eagan Street Lighting Committee in 1978 where we outlined the needs for lighting and recommended guidelines as to a standard policy. I provided some liaison between the Eagan Fire Department and Cooperative Power Association in the locating of the new fire . station at Pilot Knob and Wilderness Run Roads . I have spent nearly 20 years in the utility industry working in several cities , the last being Rochester during the growth explosion brought on by I.B.M. My work at Dakota Electric Association involves right-of-way acquisition, coordinating .projects with state, county and local staff and engineers , and planning for, and working in the design of electrical planta When I came to Dakota Electric in 1972, we chose Eagan as where we wanted to live and we believe we made a good choice. Now I would like to contribute whatever I can to keep the city a good place to live. Sincerely, Edward Brunkhorst EB : jg -71 1't` Carl:-on L:_:e L:_ne =,tea•-'ri .. r.rl> : ••• i _ iov _ 1.; 1,17? :r. 'r0- e 3,z •q t✓ a~wn no - r=i =7e,a _3F,:,,. �? s ny L'ni!erst-.nd_n7 th?.t vtc"int t-o-pions on the _-a.r' and iec"-: tlor slil_ =ille� in J nu=..^y. -^.t thiG ti e, l .:oulc 1,---e to =ub.;�it -:y n. :-.e to your list of candid-tes. h .z•� ?;een - resident and homeowner in the "uity of 1-z-_.n . Ince 1-76. _ !::v' serval on the ed-,r =athletic -:ssoc:tion was ;os--Dort =.r ;:oc::ey _.ssoci _t_on bo-'_�I_ of directors. ":y involvem,.rt ..rith youth .thleticr� a in Doti: _.r. nd ?os.:-count has beer extent_ re and. wide ^3n�in•- from co�.chirc to cbse_rinr- _-:�-rent. I an _resently the ch=_r^'n of the lc-� ,ren- vo::L':_tt:e Cor t:l_ _ro5e ount —rea A. . -,ssoci .tion -s well :s their tou�n-meat director for the _Lnnu 1 Iris:: 1 n,r_t=.ti on-l hoc :ev tourn anent. 1 -,m e lovaa by ^,ontrol Dwta -or_,or-,or _sr-% Senior -on-ultant. In this c=^-Icity 1V do tr- vel occ-:sion..Ily :,;h-- ch could _oss_b1y in*.er=_r_ .._t�h so:e C= the meet_..:.-s, but I would not Gee this h_:peninr- oaten. h.�.ve ::or'-e3 :,ith both the CIty of -ar-a.n and .Atose.mount :art end .recreation 3-_rb Schmi?t -and i�ndy Cp.'-let could led some bac:-roun�. .s to our -revi ourz co:..nun caticns and tr--.nsactions. 1 loo'- for.-rd to he_.xin�- fro:-,i you in this re-=d. 3irc-.r;ly, Aj Steven L. :,'orris 7a KETCHAM AND REGIS, ATTORNEYS 1456 YANKEE DOODLE ROAD EAGAN. MINNESOTA 55121 (612)454-6981 KENNETH P. KETCHAM OF COUNSEL DOROTHY A. REGIS JAMES T.SKONNORD re`enter 2S, i979 _ -Thr,:-47 `e'Tes My City of Eagai. 3735 !'nc.- Roar Eas`: _ ' - -_ - 5;,12 Re: Plann•nk Com isssicn ?oeninE Pea:^ T= . I am again interested 4n ser'iinE on toe Gdviso'^" `'_c"_. cc7_T"_ssisn. Pease enter y nay, on your list or 'fy res,;me l .belie%m; is still on rile with yc-,z, cr_ice. :.:a-k -1^ Ke � h C; 73 lr INZ L3e iy J• Sc':ur:n tci-- 9 �-- C�= d' �a�an , r�1, S5/" (ay .4(r:cn.i.lt.tai-OA of ��ccrun --5122 U�_.Cr/t CL't'� %Il;llt<l?<.s.tlta.fua � S am utfP t.^+tor! .in being on .the Advi iuAy l LuRn<'n� �v,TmiLiir�R . / , r r S' tee! S L,,ou(d Le c tie to help p. an vu� (t ri vl 'Jzm and nnuac uh ate f.%iiiz� ate c:.nd S Aave ,l i..v-2 in fps cummunu j �olL the 411t 24 S .'lave 4een a comp f.-Lon a couni- area fo a tounLAip t) a ci try with of mrtnV nevnZe . S alio avu,V L;:i>e to he-p in thiA ;9lagnuu. 31-wr.' you A.2 tctz* the time tv head tALi and hope S can Cvo, r f_o hetvin�r OUA C-i4 S Be;uy Jecem � f ,7;, :il ,t ;{ roo roan ain S7t , 51.7 , d:':� 1. amity �dai^i.,Lra*,r —{-� , ol 17 1 Ddeerwocd Dr. U nne so , 551P` � A,,fti vis -r.r7 a^r i n.z -o^ '^fissionC. ae -_tie,nen . 9 • I wo,;l•' li'kc yo i ^ t. consi T ,a:ne for 1�d,r13 r :1!,nn1.1 - o-�_„i ;SI n ”^r r ori�f s-;mmary of My o,.:allficaticn� are as follows, �ducatio-i Cretin Hi,z Sc mol 4yrs. St. Jloadr5t�.te ;o:1e - 2yr3. c'-1- V'0c . ---st. 3;' S:rvice ( yrs. ) yi^n. nir N•-tio a1 sear: reSa r ^7iJ er.t 3 i::s -end :rod1ction .^ f r wesa;i„o l..J.."t ) . i e JO . , VSJ a. L /r Vc-n✓ 3!.e2L � J•Y s me`,ai .,ontractcrs oc: a division of ti-el New-an Ht..-z. and lmo Co. 34oth :3ew ::ecz '.-npan.ies. Ie:aoers :ios ac-five me',ber-Travelers Prote^`_'_ve a. ,�ive .e-:aer- :t. ^bast ne noe^ '1 . 3t. 2a ;1 Jcvicees c-)ac-i- Za -. n -)r , ni7';tIon Frr_ ar..a 4yrs . Mar it - stG.is uric . 2 c:iic. =n a--es il:,rs. 9yrs. I feel my ex_�erie.^. e woald be helr;f.1 on the -.dvisc r,sion. IiL'^.-el e 17+1 Deerwood -:'r. n, .1-- -35122 7 s Agenda Information Memo March 28 , 1980 Page Seventeen IMPROVEMENT PROJECT- #305 F. Receive Petition for Street Improvement, Project #305 (Wescott Road) -- °As reported in the 3-18-8 .0 City Council Packet, Wescott Road from Pilot Knob Road -to Denmark Avenue, is presently nearing completion_ under Project #225 . Wescott Road is proposed to be extended to Lexington Avenue as a part of the .Comprehensive Major Street Plan. The City Council , in its negotiations with the Dakota County Board of Commissioners for the location of the new Library facility on the forty acretract of land, assured the county that Wescott Road would be extended to Lexington Avenue from Denmark Ave. Since the second phase of the improvement will be needed by the end of 1981 , it was recommended atthe last City Council meeting that the preparation of a feasibility report. be authorized to begin planning and construction of that. segment of roadway in the community. There was concern expressed by the City Council as to whether the City would be' able to bond for construction pro- jects due to the municipal bond index. Council Member Parranto also addressed certain questions relating to the proposed improve- ment of ' three different segments of roadway in the community. The reason these items are reported with this agenda item is that the whole issue ties together regarding the need to prioritize which roads will be improved and how the funding relates to those improvements .: The City Administrator is updating the cash flow projections for the' road construction. fund; this information will be available. on Monday or at the meeting on Tuesday. For infor- mation relating to construction project financing and the major street plan, - please refer to a memo -prepared by Public Works Direc- tor Colbert and Finance Director VanOverbeke found on pages -1'7 throughThere will be further discussion of this matter a.t the meeting n Tuesday. ACTION TO BE CONSIDERED ON THE MATTER: To either approve or deny the petition for Street Improvement Project #305 and, if approved, to direct the Consulting Engineering Firm to prepare .a feasibility report . • The discussion on this item should relate and correspond to Item A of Other Business . MEMO TO: THOMAS L. HEDGES - CITY ADMINISTRATOR FROM: THOMAS A. COLBERT - DIRECTOR OF PUBLIC WORKS DATE: MARCH 14, 1980 RE: MAJOR STREET PLAN In reviewing the comments that Coucilman Parranto has put forth in his letter toyou on February 26, 1980, I offer the following comments for consideration: 1. In regards to his questions over the timing of improvement of County Road31 (Pilot Knob Road), our proposed five year major street plan indicates a two mile segment from County Road 28 to County Road 30 being scheduled for possible improvement in 1984. The two mile segment from County Road 30 to the south corporate limits is shown for a proposed scheduled construction in 1982. This is due to the fact that the central two mile section between County Road 28 and County Road 30 cannot be constructed until the freeway interchange with 35E has been completed south of County Road 28. This project is anticipated not to be completed prior to 1984 due to the recent delays incurred by the Blackhawk Lake decision. 2. The Wilderness Run Road extension, east of Lexington Avenue, is tentatively scheduled for 1980 improvement. Councilman Parranto indicated concerns over the needs to build this road at this time, as there is not any immediate demand. The purpose for the early installation of this segment of roadway is due to the fact that.it is a municipalstate aid road, with payment being immediately reimbursed from our municipal state aid fund. In the 20 year projection of funding through bond issues for the major streets in the City of Eagan,one suggested solution to help in the early,funding stages was to construct municipal state aid system first. This will allow us to collect assessments from these road, while being immediately reimbursed from the municipal state aid fund. This will help to finance future major street constructions that have to rely solely on municipal bonds for their funding. 3. Silver Bell Road between Highway 13 and Blackhawk Road, was tentatively proposed for upgrading in 1981. . This upgrading was going to consist of a two inch.bituminious overlay on the existing cross section to bring it up to its ultimate design,nine ton capacity. There is no intention to widen it from its present 44 foot width. This also is a state aid street, with funding being provided through the municipal state aid fund with no bonding being required for its construction. I will be happy to expand on any one of these-issues in a personal manner, with you or Councilman Parranto at your respective request. Respectf y submitted, omas A. Colbert, P.E. Director of Public Works TAC/jlr T7 • �� cdlt�t INC. REALTORS 3908 SIBLEY MEMORIAL HIGHWAY ST. PAUL, MINN. 55122 PHONE 454-1600 Feb, 26, 1980 Thomas Hedges 0) `C, .A� City-Administrator City of Eagan 3 795 Pilot Knob Rd. Eagan, Mn. 55122 Dear.Tom, I have reviewed the proposed construction schedule for the Major Street Plan that was sent out sometime ago. I have the follooAng commernLs to make. 1. Pilot Knob Rd. south of Yankee Doodle and north of Co. Rd. 30 is sceduled for 1984. South of Co. Rd. 30 it is scheduled for 1982. I should think that these should be reversed and the road built in order. 2. Wilderness Run Rd. east of Lexington is scheduled for 1980. As of now I cannot think of any reason to build this road. There are no plats in the area that I know of, nor has there been any demand. I think that more information is required before ':his road project is scheduled. 3. Silver Bell road between Highway 13 and Blackhawk Rd. is shown for 1981. This section currently exists as a 44 foot collector. I dont understand why it is on the plan at all. I would appreciate your answers, or Tom C olbe its answers in the form of an informative memo, in the next available pact to the entire Council Sincerely, G Mark S. Parranto CC: Bea Blomquist Tom Egan Jim Smith'- Ted Wachter 7S MEMO TO: CITY ADMINISTRATOR HEDGES FROM: FINANCE DIRECTOR VAN OVERBEKE DATE: MARCH 18, 1980 SUBJECT: CONSTRUCTIONPROJECT FINANCING At the request of the Council, the staff has attempted to determine the status of construction projects with regard to contract obligations. The City' s last improvement bonds were sold in November, 1979, in the amount of $1,825,000 covering the following projects: IMPROVEMENT PROJECT NUMBER NUMBER DESCRIPTION 79-10 186 Cedar Avenue Trunks 79-16 247 Alexander Road 79-16 248 Park Cliff 1st Streets 79-16 249 Cameron Addition Streets 79-18 255 Thomas Lake Addition Sewer and Water 79-15 259 Vienna Woods Streets 79-18 265 Lake Park Addition Sewer and Water 79-18 272 Brittany. Sewer and Water 79-19 255 Thomas Lake Addition Streets 79-19 265 Lake Park Addition Streets 79-19 272 Brittany Streets All projects ordered in and not included either above or in a previous bond issue remain unfinanced. These unfinanced projects can be classified into two categories. They have been ordered and no contract has been awarded or they have been ordered and a contract. has been awarded. ORDERED IN - NO CONTRACT According to the attached information from Bob Rosene, there is $3,465,000 worth of potential contracts in this category. Adding 18% for engineering, legal, administrative and other appurtenant costs we have a total of $4,088,700. There are other considerations such as the $800,000 for project number 218 for which the feasibility and authorization are over two years old and probably subject to revision. ORDERED IN - CONTRACTS Again according to the attached information, we have paid or retained $326,265 with an additional $1,727,335 obligated as work progresses for a total of $2,053,600. Adding the 18%, we have a total of $2,423,248 either paid out or obligated in the form of contracts. 079 • • Construction Project Financing Memo March 18, 1980 Page Two The City had set out a tentative schedule to sell bonds in July to cover these construction payments and this is where the problem arises. A second bond sale would be considered for the end of the year. As things now stand, there are no funds available for construction. It would be my recommendation that the City award whatever contracts have been scheduled for the remainder of March and the April 1 Council meeting and then table , action on any other contract awards until the legislature has acted. By doing this, we are. gambling that we make the $2,423,248 problem somewhat worse, but that we will get a favorable bill. See the memo "Status of the Muni— cipal Bond Interest Rate Bill". It does appear that the legislature will act and the .City will not have a pro— blem, On the other hand, if we cannot sell the bonds in July as scheduled,. we will have a very serious cash flow problem by the end of the summer just considering the contracts already awarded. I would also recommend that the .City not attempt to establish any priority to the projects and award contracts for the most pressing. I think we have the financial capability to finance some projects internally on a short—term basis, but we should not add to the problem past the middle of April. There is already a significant loss to the City in terms of interest earnings due to the timing of the bond sales. Respectfully submitted, Finance Director CITY OF EAGAN , PROJECTS T YET BID Project No. Description Value 199 Quarry Lane Street Improvement $30,000 218 Delaware Hills Addition, S, W A Sts# asel�800,000 ` 266 Rahn Addition S, W & Sts. 70,000 273 Deerwood Drive @ CO.Rd. 31 50,000 274 Silver Bell Road 50,000 277 Deerwood @ Blackhawk 50,000 279 Fish Lake Outlet 150,000. 284 Windtree 1st Addn. S, W & Sts. 50,000 285 Cedar & Silver Bell S & W 100,000 287 Eden Addn. S. W & Sts. 400,000 289 Silver Bell Apts. storm sewer 50,000 290 Econ Lab Water Loop 10,000 293 Windcrest S. W & Sts. 440,000 294 Briar Hill S. W & Strs. 170,000 295 Cedar Cliff Sts. 80,000 296 Imre Addition S & W 50,000 299 Sewer to Northview Elementary 110,000 300 James Refrigeration S & W 60,000 301 Ches Mar East. 2 & 3 S. W & Sts. 230,000 303 Brittany 2 & 3 S. W & Sts. D•39S,000 254 Safari Estates St. Improvements 120,000 Total $4329-1389'3 4los aoo PROJECTS BID AND NOT YET FINANCED Improvement No. 79-17 Safari Estates S & W $791 ,400 79-20 Duckwood & Denmark St. Improvements 176,500 79-21 Lakeside, Saddlehorn, Overview Sts. 329,800 79-22 Johnny Cake Ridge Addition S & W 548,200 79-23 Frontage Road A. Watermain 68,100 80-4 Cedar Cliff 1st S & W 139,600 2,053,600 Amount Paid & Amount Owed 326,265 Amount Remaining to be Constructed in 1980 but Not Yet Financed $1 ,727,335 WORK COMPLETED PAID TO CONTRACTORS AND NOT FINANCED 79-20 Duckwood & Denmark St. Improvements $107,834.40 79-22 Johnny Cake Ridge Addition S & W 124,512.21 79-23 Frontage Road A Water Main 61,291.80 $293,638.41 OWED TO CONTRACTORS AND NOT FINANCED (RETAINAGE) 79-20 Duckwood & Denmark St. Improvements $11 ,981 .60 79-22 Johnny Cake Ridge Addition S & W 13,834.65 79-23 Frontage Road A Water Main 6,81o.20 $32,626-.74-5 Agenda Information Memo March 23 , 1980 Page Eighteen . AMENDMENT TO LIQUOR AND NON-INTOXICATING LIQUOR ORDINANCES G. Amendment to Liquor Ordinance ,No,. 42 and Non-Intoxicating Liquor Ordinance No. 43 -- Per direction of the City Council , the amendment to the Liquor and Non-Intoxicating Liquor Ordinances concerning the distances from churches or schools has been completed. Copies of proposed amendments to both Ordinance No. 42 , the Liquor Ordi- nance, and No. 43, the Non-Intoxicating Liquor Ordinance, are enclo- sed on pages 83 through ,c for your information. ACTION TO BE CONSIDERED ON THE MATTER; To approve or deny the amendments to Liquor Ordinances No. 42 and 43 as presented. �a CITY OF EAGAN DAKOTA COUNTY, MINNESOTA AMENDMENT TO ORDINANCE NO. 42 - LIQUOR ORDINANCE THE CITY COUNCIL OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA; DOES HEREBY AMEND ITS ORDINANCE NO. 42 AS FOLLOWS: SECTION 42.05 -- INVESTIGATION OF LICENSE APPLICANTS. Subdivision 8. -- Location. (a) No on-sale or off-sale license shall be granted to any business unless the building in which the licensed premises is proposed to be located is, at all points, at least 300 feet from the building of a church or school. (b) The construction of a church or school within the prohibited area after an original. application has been granted shall not, in and of itself, render such premises ineligible for renewal of the license. (c) In the situation where the licensed premises is proposed to be located within a building where other businesses are located, the prohibited area shall be measured from the nearest wall of the licensed premises. Adopted this day of 1980. CITY COUNCIL ATTESTED: CITY OF EAGAN Bv: By: CITY CLERK A4AYnp Date Ordinance Adopted: Date Amendment was Adopted: Date published in' the Dakota County Tribune: �3 CITY OF EAGAN DAKOTA COUNTY, MINNESOTA AMENDMENT TO ORDINANCE NO. 43 - NON-INTOXICATING BEVERAGES ORDINANCE THE CITY COUNCIL OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA, DOES HEREBY AMEND ITS ORDINANCE NO. 42 AS FOLLOWS: SECTION 43.09 -- LOCATION INELIGIBLE FOR LICENSE. Subdivision 1. -- Location. (a) No on-sale license shall be granted to any business unless the building in which the licensed premises is proposed to be located is, at all points, at least -300. feet' from the building of a church or school. (b) The construction of a church or school within the prohibited area after an original application has been granted shall not, in and of itself, render such premises ineligible for renewal of the license. (c) In the situation where the licensed premises is proposed to be located within a building where other businesses are located, the prohibited area shall be measured from the nearest wall of the licensed premises. Subdivision 2. -- The restrictions specified in subdivision 1 shall not apply to off-sale licenses. Subdivision 3. -- No on-sale non-intoxicating malt liquor license shall be issued on the premises where an on-sale liquor license has been issued by the City. Adopted this day of 1980. CITY OF EAGAN CITY COUNCIL ATTESTED: By By: CITY. CLERK �%YOR Date Ordinance Adopted: Date Amendment was Adopted:. Date published in the Dakota County Tribune: l Agenda Information Memo March 28, 1980 Page Nineteen NEW BUSINESS MECHANICAL AMUSEMENT DEVICE ORDINANCE A. Mechanical Amusement. Device Ordinance -- The City of Eagan and City Council have periodically been confronted with applications for game room licenses,or establishments such as. the bowling alley which display and operate various mechanical _ amusement devices . There has been discussion by members of the City Council periodi- cally to give consideration to a mechanical amusement device ordi- nance. The City Attorney' s office has prepared a draft mechanical amusement device ordinance , a copy is enclosed on pages C, (a throughfor your reference. Mr. Kevin Eide reviewed o—r finances from t. e cities of Bloomington, Robinsdale, St. Louis Park, Minnetonka, Richfield, and Crystal . The proposed ordinance is a compendium of the ordinances that were examined by Mr. Eide. ACTION TO BE. CONSIDERED ON THE MATTER: To review and provide input regarding the proposed ordinance. If the ordinance' is found to be acceptable, action would . be in order to either approve or deny ordinance as recommended. CSS • CITY OF EAGAN DAKOTA COUNTY, MINNESOTA PROPOSED ORDINANCE NO. - AMUSEMENT DEVICES THE CITY COUNCIL OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA, DOES HEREBY ORDAIN SECTION .01 -- DEFINITIONS. As used herein a mechanical amusement device is defined as a machine which, upon the insertion of a coin, token or slug, operates or may be operated for use as a game, contest or amusement of any description, or which may be used for any such game, contest or amusement, and.which contains no automatic pay off device for the return of money coins, checks, tokens or merchandise, or which provides for no such pay off by any other means or manner. The term mechanical amusement devices shall include pin ball machines, mechanical minia- ture pool tables, bowling machines, shuffleboards, electric rifle or gun ranges, miniature mechanical devices and games or amusements patterned after baseball, basketball, hockey, tennis, soccer, juke boxes and similar games, which may be used solely for amusement and not as gambling devices. SECTION .02 -- LICENSE REQUIRED. No person, firm, or corporation shall maintain, keep, or sell within the City of Eagan, a mechanical amusement device as hereinbefore defined without first obtaining a license therefor from the City Council, except that this ordinance shall not apply to mechanical amusement devices held or kept in storage or for sale, and which are not actually in use or displayed for use. SECTION .03 -- APPLICATION RFQUIREMF.NTS Application for such license shall be made to the City upon A form to be supplied by it for that purpose. The required license may be secured either by the owner of the machine or the person in whose place of business the machine is placed for use by the public. The application for such license shall contain the following information: 1. Name, address, age, and dat,e and place of birth of the occupant. 2. Prior convictions of applicant, if any. 3. The place where the machine or device is to .be displayed or operated and the business conducted at that place. 4. A description of machines to be covered by,the license including mechanical features, name of manufacturer, and serial number. L�1� 0 SECTION .04 -- LICENSE/FEES AND PROCEDURE Subdivision 1. The annual license fee for any individual or business owning a mechanical amusement device within Fagan shall be determined according to the total number of machines that individual or business has located within the City. Number of Machines Owner's License Fees 1-2 $100.00 (Example Only) 3-15 $300.00 (Example Only) More than 15 $400.00 (Example Only) In addition, an annual license fee for each mechanical amusement device shall be required. The annual license fee for each machine shall be Subdivision 2. All such licenses for mechanical amusement devices shall expire on the day of of the effective year. Applica- tions for licenses shall be considered by the City Council, and, if approved by the City Council, a license shall be issued by the City Clerk. License fees paid to renew an expired license shall be paid on or before of the year preceding the effective year. Any annual fee paid later than ten working days after December lst shall be subject to an additional administra- tive service charge double the amount of the license or fifteen ($15.00) dollars, whichever is least. SECTION . 05 -- INSPECTION. One copy of the application shall be referred to the Chief of Police or his designated inspector who shall investigate the location wherein it is proposed to operate _such machine, ascertain if the applicant is a person of good moral character, and either approve or disapprove the application. No license shall be issued to any applicant unless it has been approved by the Chief of Police or his designated inspector. SECTION .06 -- DISPLAY OF LICENSE. The license or licenses herein provided for shall be posted permanently and conspicuously at the location of the machine in the premises wherein the device is to be operated or maintained. SECTION .07 -- TRANSFERABILITY. Subdivision 1. The license may be transferred from one machine or device to another similar machine upon application to the City to such effect and the - giving of a description and the serial number of the new .machine or device. 2 • Not more than one machine shall be operated under one license and the applicant or licensee shall be required to secure a license for each and every machine displayed or operated by him. Subdivision 2. Licenses are issued for one location only, and such licenses are nontransferable between locations. SECTION. .08 -- REVOCATION OF LICENSE. Every license issued under the City is subject to the right, which is hereby expressly reserved, to revoke the same should the licensee directly or indirectly permit the operation of any of the devices licensed herein contrary to the provisions of .this Code or the laws of the State of Minnesota. Written notice shall be given to the licensee specifying the violation with which he is charged. At such hearing the licensee and his attorney may present and submit evidence or witnesses in his defense. If after a hearing the licensee is found guilty of such violation, the license may be revoked by the City Council. SECTION .09 -- SEIZURE AND DESTRUCTION OF MACHINE. If the Chief- of Police or his designated inspector shall have reason to believe any mechanical amusement device is used as a gambling device, such machine may be seized by the police and impounded. If upon trial of the exhibitor for allowing it to be used as a gambling device said exhibitor is found guilty, such. machine shall be destroyed by the police. SECTION .10 -- GAMBLING PROHIBITED. No person, firm or corporation shall permit the operation of such a machine or device for the making of side bets or gambling in any form. No prize, award, merchandise, gift, money or anything of value shall be given to any player of such machine or device. SECTION .11. OPERATION BY ITINORS. Subdivision Every licensee, and every person, firm or corporation, upon whose premises a mechanical amusement .device is located and is open to operation by minors, shall himself or through his agents or servants, cause the following regulations to be conspicuously displayed in the area where such device is located, and shall cause said regulations to be rigidly enforced: 1. Gambling or wagering of any type whatsoever is prohibited. 2. Food or drink is prohibited in any room where a mechanical amusement device is located. 3. Smoking is prohibited *in any room where a mechanical amusement device is located. 4. If people are waiting to operate a particular mechanical amuse- 3 Quo Agenda Information Memo 'March 28, 1980 Page Twenty OTHER BUSINESS CONSTRUCTION PROJECT FINANCING A. Construction Project Financing - The City Administrator,, as related in a part of the discussion under Old Business Item F, will present an update on the status of the state legislation re- garding municipal bond financing, status of the consolidated road fund and discussion regarding the prioritizing of street construc- tion projects during 1980. This item is informative; however, it does require discussion by the City Council and directly relates to present and upcoming public hearings regarding assessable con- struction projects . ity mi istra:tor ' O