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08/10/2015 - Energy and Environment Advisory CommissionENERGY & ENVIRONMENT ADVISORY COMMISSION Monday, August 10, 2015, 7:00 – 9:00 p.m. Eagan Municipal Center, Council Chambers Agenda I. Call to Order and Pledge of Allegiance 7:00 p.m. II.Adopt Agenda 7:02 p.m. III.Approval of Minutes of the Regular Meeting on June 9, 2015 7:04 p.m. IV.Visitors to be Heard 7:08 p.m. V. Director Updates 7:10 p.m. A. Open Meeting Law Review VI.7:20 p.m. New Business A. Conservation Minnesota (Energy Survey Results) – Avery Hildebrand B. Dakota Electric (Electrical Vehicles & Renewable Energy) – Mike Fosse VII.Old Business 8:00 p.m. A. 2014-2015 Goals & Work Plan Progress/Work on 2015-2016 Goals & Work Plan VIII.Communications (None at this time)8:20 p.m. IX.Roundtable 8:21 p.m. A. City Eagan Fleet Vehicles – Goal Review – Kevin Hamlin B. Zoning Regulation & Solar – Goal Review – Greg Oxley X. Adjournment 8:50 p.m. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. NEXT REGULAR ENERGY & ENVIRONMENT ADVISORY COMMISSION MEETING TUESDAY, OCTOBER 13, 2015 7:00 P.M. COUNCIL CHAMBERS TO: THE ENERGY AND ENVIRONMENT ADVISORY COMMISSION (EEAC) FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS AND RECREATION DATE: AUGUST 6, 2015 SUBJECT: ENERGY AND ENVIRONMENT ADVISORY COMMISSION MEETING AUGUST 10, 2015 A meeting of the Energy and Environment Advisory Commission (EEAC) will take place on Monday, August 10, 2015 from 7:00 to 9:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell Johnson at 651-675-5006 or jsjohnson@cityofeagan.com if you are unable to attend this meeting. I. PLEDGE OF ALLEGIANCE AND ROLL CALL II.ADOPTION OF THE AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. III.APPROVAL OF MINUTES – Page 3 The minutes of the Workshop on June 9, 2015, these minutes, pending any modifications, are in order for adoption by the Commission. IV.VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take more than ten minutes or that require specific action can be scheduled for a future meeting agenda. V. DIRECTOR’S UPDATES – Pages 4-5 Director Seydell Johnson will provide a brief overview of any Energy & Environment Commission updates for the month. VI.NEW BUSINESS – Pages 6-18 A. Avery Hildebrand from Conservation Minnesota will provide information about the organization, current projects, and other organization that are working with Conservation Minnesota (Pages 6-15). B. Mike Fosse from Dakota Electric will give a presentation on electrical vehicles and renewable energy. A copy of the PowerPoint presentation will be available email to the Commission after the meeting under separate cover. (Survey Results on Pages 16-18) Energy and Environment Advisory Commission August 10, 2015 Page 1 VII. OLD BUSINESS – Pages 19-20 The Commission is to review and discuss 2014-2015 the progress on Goals & Work Plan and create the 2015-2016 Goals & Work Plan to present to the City Council on October 13, 2015. VIII. COMMUNICATIONS There are no communication items to be discussed at this time. IX. ROUNDTABLE – Pages 21-59 A. Commission Member Kevin Hamlin will give a presentation on the City of Eagan’s Fleet Vehicles and review the Commission’s goals (Pages 21-34). B. Commission Member Greg Oxley will discuss the zoning ordinance & alternative energy system except from the minutes of the Rosemount Planning Commission meeting and review the Commission’s goals (Pages 35-59). X. ADJOURNMENT /s/Juli Seydell Johnson Director of Parks and Recreation Energy and Environment Advisory Commission August 10, 2015 Page 2 MINUTES OF THE WORKSHOP OF THE ENERGY AND ENVIRONMENT ADVISORY COMMISSION Tuesday, June 9, 2015 MINUTES OF WORKSHOP OF JUNE 9, 2015 A Workshop of the Eagan Energy and Environment Advisory Commission was held on Tuesday June 9, 2015 at 7:00 p.m. in the second floor conference room. Those present were Member Prabhakar, Member Oxley, Member Mirick, Member Dugan, Member Radmer, Member Friedline, and Member Craft. Staff present was Parks & Recreation Director Juli Seydell Johnson. NEW MEMBER INTRODUCTIONS/ORIENTATION Director Juli Johnson gave a brief review of the new member orientation and a refresher for existing Commission Members. Director Johnson stated that all packets will be emailed out to the Commission the Thursday before a meeting for review. If the packet contains more than 20 pages a hard copy will be delivered to the Commission Members residence via Community Service Officer. If you are unable to attend a workshop or meeting please email Director Juli Johnson or Administrative Supervisor Amy Grannes. Director Johnson continued with an overview of Robert Rules, motion review, open meeting law, and the distribution process of communications to Commission Members. ELECTIONS OF OFFICERS After a brief discussion by Commission Members, Member Dugan moved, Member Radmer seconded, with all present members voting in favor to elect Member Prabhakar as the Chair of the EEAC for the 2015-2016 term. Member Dugan moved, Member Radmer seconded, with all present members voting in favor to elect Member Oxley as the Vice-Chair of the EEAC for the 2015-2016 term. Member Dugan moved, Member Radmer seconded, with all present members voting in favor to elect Member Mirick as the Secretary of the EEAC for the 2015-2016 term. WORK PLAN & GOALS 2015-2016 The Commission had discussions on a work plan and goals of the 2015-2016 term, a draft document will be created and emailed to all Commission Member to review and discuss at their next regular meeting on Monday August 10th. Note these goals will be presented to the City Council at a workshop scheduled on October 13, 2015 for official approval. _______________________________________________ ____________________________ Secretary Date Energy and Environment Advisory Commission August 10, 2015 Page 3 To: Eagan Energy and Environment Advisory Commission Members From: Juli Seydell Johnson, Director of Parks & Recreation Date: August 6, 2015 Subject: Minnesota Open Meeting Law This memo has been prepared to act as a short reference for Commission Members to help in understanding how the Minnesota Open Meeting Law guides communications on all matters of EEAC business. The Minnesota Open Meeting law applies to statutory cities, and any committee, subcommittee, board, department or commission of a public body. The Minnesota Supreme Court has articulated three purposes of the open meeting law: • To prohibit actions being taken at a secret meeting where it is impossible for the interested public to become fully informed about a public board’s decisions or to detect improper influences • To assure the public’s right to be informed • To afford the public an opportunity to present its views to the public body All subgroups of the commission involved in formulating policy and/or making recommendations to or on behalf of the full commission, are required to comply with the open meeting law. Work Groups or Subcommittees are to be established by the City Council as part of the Commission’s Yearly Work Plan. Topics must closely relate to approved Commission Work Plan items. All meetings of more than two members of the commission must: • Be noticed to the public through an agenda posted at City Hall (Contact Parks & Recreation Director at least 5 days in advance of committee meeting to have agenda posted.) • Be held in a public location within the borders of the public body. (Contact Parks & Recreation Director at least 5 days in advance of committee meeting to arrange for space in City Hall.) Energy and Environment Advisory Commission August 10, 2015 Page 4 • If available, a staff person will attend to assist with notes or minutes of meeting to be available to the public and reported back to full commission. Other forms of communication are also subject to the open meeting law. Private phone calls, electronic communications and regular mail, if used to create a consensus or decisions (including recommendations), could be found as a tool to avoid the Open Meeting Law requirements. A message seeking a response and intending to build a consensus and not designed to be made public at a meeting would be a violation. • Commission members are asked to send all items for distribution to other commission members through the Parks & Recreation Director, or designee, so that all communications are documented and may be made available to members of the public upon request. • Commission members are asked to refrain from using “Reply All” in response to emails concerning commission business. • All documents created and discussed by commission subgroups shall be shared with the Parks & Recreation Director in order to be properly documented and made available to members of the public upon request. • Commission members are also cautioned to not enter into “Serial Communication” or a series of private conversations with other commission members concerning Commission business. Energy and Environment Advisory Commission August 10, 2015 Page 5 A Unique Approach BUILDING RELATIONSHIPS. GETTING RESULTS. Protecting the Minnesota we all love is about more than what happens today. It is about our future. The ability to deliver results today while building for tomorrow is what makes our system unique and what makes our role vital to the communities we serve. Since each person is unique, we can’t reach our potential and build a diverse support network with one-size-ﬁts-all strategies. Our goal is for “making a difference” to ﬁt into the lives of everyone who is interested. That’s why we created My Minnesota, a personalized approach to have a positive impact on the people and places you love. My Minnesota A Personalized System for Positive Impact • Afﬁnity Groups • Support Partner Non-Proﬁts • Impact Public Policy • Community Leadership • Personal Stewardship • Informed Decisions • Volunteer & Contribute Energy and Environment Advisory Commission August 10, 2015 Page 6 The Opportunity MAKING “A DIFFERENCE” A PART OF YOUR LIFE. Each of us is unique. Our lives are different. We have our very own personalities, interests, abilities, and goals. At Conservation Minnesota, we are focused on providing people with information and opportunities to make a difference that ﬁt within their lives. After all, even the same person may need to help in different ways over the course of a lifetime; as a student, a busy parent, in retirement. We provide a variety of effective opportunities to protect the people and places you love. Each makes Minnesota better while building a stronger relationship between Conservation Minnesota and our members. INFORMING OUR PRIORITIES Every year, we ask Minnesotans to tell us what is important. The feedback they provide is used by our board and staff to inform our decisions and to set organizational priorities. MAKING DECISIONS FOR YOUR FAMILY & COMMUNITY Whether it’s making your home more energy efﬁcient, protecting your children from toxic chemicals, or keeping your favorite lake clean, we provide information to make informed decisions. We even track how your elected ofﬁcials vote so you can decide if they are standing up for your values at www.checkmylegislator.org. IMPACTING LOCAL, STATE, & FEDERAL PUBLIC POLICY Important decisions that impact our lakes and Great Outdoors are made at every level of government. We keep our members informed about key issues and help them effectively express their passion and concerns to elected leaders. CONNECTING WITH AFFINITY GROUPS We connect people with shared interests so they can help each other succeed. Our Minnesota Waters network brings together members of lake and river associations to protect water quality. Launching in 2015, our MOMS (Making Our Minnesota Safe) Network will connect parents and grandparents to understand and solve issues that affect children’s health. SUPPORTING NON-PROFITS THAT SHARE YOUR GOALS Since we ask each member about their speciﬁc interests, we can connect them with local and statewide partners who are working on their issue. This provides our members with more opportunities to make a difference while providing our partners with new active volunteers. LEADING IN YOUR COMMUNITY Whether it’s organizing a local event, speaking to the city council, or running for a local ofﬁce, we connect our most active members with opportunities to develop and demonstrate their leadership skills while protecting the Minnesota we all love. VOLUNTEERING OR CONTRIBUTING Every year, we provide our members with opportunities to contribute their time, their expertise, and their resources to make real progress on the issues that matter most to them. Energy and Environment Advisory Commission August 10, 2015 Page 7 The Breakthrough LISTEN. IT’S OUR SECRET. What has lead to such dramatic growth for Conservation Minnesota? In 2010, we identiﬁed a paradox in the public engagement “best practices” employed by the non-proﬁt community. When seeking new members we are told to start by telling the importance of our mission and repeatedly expressing the urgency of needed action. Groups often start by asking for money. Many groups treat the people who respond like a commodity, selling or swapping lists to ﬁnd more $25 donors. Retaining only 10% of new donors after 5 years is an industry norm. In contrast, the advice is different when cultivating people with inﬂuence or wealth. We are told to ask questions, understand their interests, and then show how our work can align with their philanthropic goals. It’s about building relationships. We asked ourselves, “Can we ﬁnd a way to treat everyone like a major donor?” LIVING BY THE GOLDEN RULE Treat others the way you would like to be treated. It’s more fun, and more effective. Today, Conservation Minnesota starts every relationship by listening. We work to understand each individual’s unique interest in protecting Minnesota’s Great Outdoors. We use their input to inform our decisions and priorities. Then we provide each person with information and opportunities to make a difference that are tailored to their own goals and values. “Today, Conservation Minnesota starts every relationship by listening. We work to understand each individual’s unique interest in protecting Minnesota’s Great Outdoors.” We refuse to accept the notion that losing the interest of a majority of those you engage can be viewed as success. Instead, our personalized approach makes every interaction an opportunity to increase our understanding and strengthen our relationship. It turns out that listening and treating people as individuals is also the key to building a more diverse state-wide constituency. Just ask the nearly 50,000 people who have joined our network in the last 2 years… Energy and Environment Advisory Commission August 10, 2015 Page 8 Why Conservation Minnesota? TAKING ON THE BIGGEST PROBLEMS. On November 4th, 2008 a monumental event occurred in Minnesota. Over 1.6 million Minnesotans stood up and shouted that clean water and conservation are a top priority. The result was voter approval of the largest state conservation funding measure in United States history – the Clean Water, Land, and Legacy Amendment. It took a lot to make this happen. From 2005 through 2008, Conservation Minnesota played a lead role in creation and passage of the Legacy Amendment. Our organization focused on voter outreach strategy, message development, and government relations as part of the effort. We are proud of our role in this achievement. THE WAKE UP CALL But for Conservation Minnesota, passage of the Legacy Amendment was also a wake up call, clearly deﬁning the unrealized potential of our cause. In the midst of the greatest ﬁnancial crisis since the great depression, an overwhelming majority of Minnesota voters, from every corner of the state and every walk of life, voted to increase their own sales tax in order to provide dedicated conservation funding for the next 25 years. This fact stood in stark contrast to the inability of the environmental community to build a membership with similar geographic and ideological diversity. A geographic audit of 16 Minnesota environmental nonproﬁts’ collective memberships showed us that 82% of the community’s members lived in the Twin Cities metro. “...between 2012 and 2014, Conservation Minnesota’s membership grew from less than 5,000 to more than 50,000 people.” Our future ability to consistently protect the health of Minnesota’s lakes, lands, and families required that we build and engage a diverse and active statewide network. This was our community’s biggest challenge. Solving it became Conservation Minnesota’s focus. BUILDING A STATEWIDE NETWORK Using what we had learned during the Legacy Amendment campaign, we began testing and reﬁning new public engagement strategies. By the end of 2011 we had developed an engagement model that showed promise. As we implemented and reﬁned the strategy between 2012 and 2014, Conservation Minnesota’s membership grew from less than 5,000 to more than 50,000 people. Today, our network reﬂects the diversity of the state’s population. We have members in every one of Minnesota’s 87 counties. 53% of our members live in the Twin Cities metro area and 47% live in greater Minnesota. The best part? We are just getting started… Energy and Environment Advisory Commission August 10, 2015 Page 9 Our Mission PROTECTING THE MINNESOTA YOU LOVE. In Minnesota, the Great Outdoors deﬁnes our lives. It is where many of our most cherished memories are created with family and friends. Passing our experiences and traditions to the next generation and being good stewards of our lakes and land are values we all share. At Conservation Minnesota, we protect the Minnesota you love by solving our state’s most important conservation problems. How do we decide what’s important? By listening to you. Your priorities are our mission! To succeed, Conservation Minnesota is focused on building a diverse and passionate statewide network and understanding each person’s unique interests. Then we match our members’ passion with meaningful opportunities to have a positive impact for their family, community, and future. We make it simple to ﬁt protecting the people and places you love into your busy life. That’s why more than 50,000 people have joined the Conservation Minnesota network since 2011. “At Conservation Minnesota, we protect the Minnesota you love by solving our state’s most important conservation problems.” Energy and Environment Advisory Commission August 10, 2015 Page 10 The Right Strategy MEET OUR STRATEGIC ADVISORS. At the heart of Conservation Minnesota’s program is a commitment to being both inclusive and effective. Since helping Minnesotans have a positive impact on government decisions is a key part of our work, we have recruited a bi-partisan team of advisors with expertise in government, environmental policy, and communications to help guide our work. PAUL AASEN Former PCA Commissioner MARGARET ANDERSON KELLIHER Former Speaker of the House (D) ARNE CARLSON Former Governor (R) RAY COX Former State Representative (R) MATTHEW KUCHARSKI Executive Vice President, PaillaCRT DEE LONG Former Speaker of the House (D) DENNIS OZMENT Former State Representative (R) JAMES (JIM) RAMSTAD Former Congressman (R) DAVE DURENBERGER Former US Senator (R) PETER GOVE Former PCA Commissioner JOHN HELLAND House Environment Staff TOM HORNER Former Candidate for Governor (I) DEAN JOHNSON Former Senate Majority Leader (D) DOUG KELLY Former Candidate for Governor (R) STEVE KELLY Former State Senator (D) JANE KRENTZ Former State Senator (D) Energy and Environment Advisory Commission August 10, 2015 Page 11 Specialized Expertise BUILDING RELATIONSHIPS IN YOUR COMMUNITY. To serve and engage our network, Conservation Minnesota is building a statewide team of Community Coordinators. These Coordinators server and engage the Conservation Minnesota network on a local and regional level. Their goal is to help us understand our member’s interests and connect members to opportunities to make a difference on issues they care about. The coordinators also work with local elected ofﬁcials and community leaders to ensure our member’s goals are effectively communicated. “Conservation Minnesota is where people come together to ﬁnd real solutions and common ground.“ GETTING THE RIGHT MESSAGE TO THE RIGHT PERSON Conservation Minnesota is committed to understanding individual interests and providing customized opportunities to make a difference. To succeed, we have invested in the most up to date systems for data management and communications. By putting these systems in the hands of our experienced team, we can deliver a customized experience through print, web, email, and social media. CONNECTING YOUR VOICE TO THE CAPITOL Conservation Minnesota is where people come together to ﬁnd real solutions and common ground. Nowhere is the pragmatic and bi-partisan nature of our work more obvious than in our Government Relations team. We are committed to working with leaders of every region and political party to protect our lakes, land, and way of life. Clean water and conservation issues are too important to all Minnesotans to be partisan. DECODING THE STATE BUDGET Many parts of the state budget impact conservation. But until 2002, even legislators voting on the budgets did not have a complete picture. That’s the year Conservation Minnesota put together the ﬁrst comprehensive analysis of the multiple agencies, dedicated funds, and bonding initiatives that make up the state’s commitment to protecting our natural resources. Our analysis ﬁrst revealed the fact that conservation spending had reached a 30 year low, motivating Minnesotans to pass the Clean Water, Land, and Legacy Amendment. The annual report now serves as a primary data source for the media, legislators, individuals, organizations, and state government departments in setting annual priorities. Energy and Environment Advisory Commission August 10, 2015 Page 12 A Strong Network DIVERSE. RESPONSIVE. GROWING. In recent years, Conservation Minnesota’s membership has grown dramatically in all areas. To better achieve our mission, we have focused on building a network that is geographically diverse. Today, our network reﬂects the state’s population with 53% living in the Twin Cities metro area and 47% living in Greater Minnesota. We have members in each of Minnesota’s 87 counties. twin cities metro 53% greater minnesota 47% Conservation Minnesota Environmental Groups twin cities metro 82% greater minnesota 18% Conservation Minnesota Network Membership Growth 2,000 1,800 1,600 1,400 1,200 1,000 800 600 400 200 0 FY11 FY12 FY13 FY14 Donor Growth $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 FY11 FY12 FY13 FY14 Members: 55,811 Donors: 2,106 Facebook: 17,514 November, 2014 Total Amount Raised from Annual Donors New Annual Donors Total Annual Donors Energy and Environment Advisory Commission August 10, 2015 Page 13 Priorities Connect Naturally INTERCONNECTED. LIKE NATURE ITSELF. At Conservation Minnesota, we work on many issues that Minnesotans tell us are important. That is a different approach. Many conservation groups focus on a single issue or protecting a single species of animal. Focus can be useful for an organization. But a narrow focus comes with costs, such as a lack of diversity in the people an organization can engage to achieve its mission. “By understanding each of our members’ individual interests, we can let them know how various conservation issues connect to their own concerns and to the health of their family.” The fact is, conservation issues don’t exist in isolation. They are interconnected with each other and with each of our lives. Exploring those connections is a key to more powerful public engagement. By understanding each of our members’ individual interests, we can let them know how various conservation issues connect to their own concerns and to the health of their family. SCIENCE, OUR MEMBERS, AND OPPORTUNITY When choosing priorities and projects to work on, Conservation Minnesota’s board and staff look for three things. We want real solutions, so we always check to make sure the project or proposal is based on sound science and fact. We want to positively impact people, so we make sure each initiative ﬁts with the concerns of our over 50,000 members across the state. And we want to deliver results, so we look for opportunities for success that allow our members to make a real difference. In recent years, we have done important work in each of these areas: • Protecting our lakes, rivers, and drinking water from pollution. • Educating Minnesotans about the risks of Sulﬁde Mining. • Reducing waste and increasing recycling. • Conserving energy and increasing our use of clean, renewable energy. • Removing toxic chemicals from food packaging and children’s products. • Protecting voter approved Legacy Amendment funds from misuse. • Preserving wildlife habitat and combatting invasive species. • Providing parks, trails, and wilderness for Minnesotans. Energy and Environment Advisory Commission August 10, 2015 Page 14 Powering Partnerships GETTING MORE FROM YOUR INVESTMENT. When you invest in Conservation Minnesota, you’re helping build the state’s most diverse and effective member network. You’re also powering the work of many partner organizations to solve Minnesota’s most pressing challenges. That’s possible because we make the effort to understand the interests of each individual member and connect them with the right causes and organizations to make a difference. A NETWORK BUILT TO SHARE Some groups are fearful that if their members are introduced to another organization’s work, they will lose donations. Other groups treat their members like a commodity, selling or swapping lists to search for more $25 donors. Conservation Minnesota will never give or sell member information to an outside group. And we are certain that connecting our members to the important work of partners is not a risk. By understanding the interests and concerns of each of our members, we can provide customized opportunities to make a difference where it’s needed. Building our network is now building the capacity of our entire community. It’s a win-win. GETTING RESULTS Conservation Minnesota and Audubon Minnesota have worked together since 2014 to better communicate with both our statewide membership networks. By joining together in partnership, we are providing better service to our members than either group could on its own. Working together on issues of common concern makes both organizations and our members more effective advocates to protect the people, places and wildlife that make Minnesota unique. Banning Triclosan – Triclosan is an antibacterial agent in many household products. In addition to being unnecessary, the chemical turns into toxic dioxin in our lakes and rivers. In 2014, Conservation Minnesota partnered with Friends of the Mississippi River (FMR) in its effort to ban the chemical. We were successful in helping pass the new law, while also adding several hundred Conservation Minnesota members to FMR’s network. Energy and Environment Advisory Commission August 10, 2015 Page 15 Conservation Minnesota is a statewide conservation organization with over 60,000 members. Our mission is to protect the Minnesota you love by solving our state’s most important conservation issues. Surveying Minnesotans is an important part of our work that helps our staff and Board of Directors set organizational priorities. The Dakota Electric Energy Survey Conservation Minnesota mailed nearly 50,000 surveys to residents living in the Dakota Electric Cooperative service area asking if they support or oppose past and potential future actions related to energy use and conservation. The goal of the survey was to reach a broad cross section of the Co-Op’s members. It is important to note that this is not a scientific survey, but can still provide important insight about community opinions and attitudes. Key Findings • Dakota Electric members were very interested in the survey. 3,770 people completed the survey, a response rate of 7%. This more than four times the typical direct mail response rate. • Respondents strongly support existing co-op initiatives that have been leading the state when it comes to utilization of renewable energy sources. • Respondents also strongly support their local Co-Op taking additional steps to make sure they remain leaders of the state’s renewable energy movement. Responses to Survey Questions ( )= Strongly Question 1: Electric cooperatives, like Dakota Electric, were the first Minnesota electric utilities to offer wind energy and now lead the state’s community solar garden development. Do you support or oppose this action? • Total Support: 80% (67%) • Total Neutral: 7% • Total Opposed: 13% Dakota Electric Energy Survey Results May 2015 Energy and Environment Advisory Commission August 10, 2015 Page 16 Question 2: Dakota Electric and its power supplier Great River Energy built a small solar facility in Farmington in 2014. Do you support or oppose this action? • Total Support: 80% (66%) • Total Neutral: 8% • Total Opposed: 12% Question 3: Wind energy development throughout Southern Minnesota has led to the creation of thousands of new Minnesota jobs, significantly increased tax revenue for Minnesota communities, and a cleaner electric grid. Do you support or oppose this development? • Total Support: 80% (65%) • Total Neutral: 6% • Total Opposed: 14% Question 4: Working with solar and wind sources located mainly in Southern MN, Xcel Energy is planning to increase its electricity from renewable sources from 30% by the end of 2015 to 50% by 2030. Do you support or oppose this expansion of renewable energy? • Total Support: 80% (66%) • Total Neutral: 6% • Total Opposed: 14% Question 5: Dakota Electric’s sole electricity power supplier, Great River Energy, plans to reduce its out-of-state coal use by only 9% from 67% today to 58% by 2029. Would you support or oppose further reductions in the use of coal to generate electricity? • Total Support: 72% (57%) • Total Neutral: 12% • Total Opposed: 16% Question 6: Would you support Dakota Electric requesting that Great River Energy use local renewable energy to replace their older power plants when they are retired? • Total Support: 77% (60%) • Total Neutral: 9% • Total Opposed: 14% Energy and Environment Advisory Commission August 10, 2015 Page 17 Question 7: Would you support Dakota Electric choosing to meet increased state goals for renewable energy of 40% renewable by 2030? • Total Support: 78% (62%) • Total Neutral: 8% • Total Opposed: 14% Energy and Environment Advisory Commission August 10, 2015 Page 18 DRAFT - August 2015 Work Plan Update Energy and Environment Advisory Commission Goals and Work Plan 2014-2015 City Council Approved October 7, 2014 1. GOAL 1 Continue to investigate ways in which the GreenSteps Cities program can be enhanced and expanded through policy exploration and use GreenSteps methodology to create and communicate outreach and educational opportunities for the community. • Update and publish the GreenSteps Cities report with current practices. Coordinate speakers from GreenSteps Cities to provide information on the new Step 4 that will be added in 2015. o Presentation made to EEAC at August, 2014 Workshop by Amir Nadav from Great Plains Institute. Step 4 criteria not defined and released to cities until summer 2015. o EEAC members LeClair and Radmer evaluated best practice not completed by City of Eagan. Presented grid and evaluation to EEAC at April, 2015 meeting. • Explore policies and initiatives to promote energy efficiencies for existing and newly constructed/remodeled City Buildings, including exploring biodiesel opportunities for boilers in City buildings. o A report was presented by the EEAC to the City Council at August, 2014 Council Workshop. • Study and recommend actions for additional water conservation measures and recommendations. Review public works water utility investments and water conservation ordinances and recommend changes or initiatives to the City of Eagan and its constituents to support GreenSteps best practices. o EEAC met with City of Eagan Utilities Superintendent Eaton and Public Works Director Matthys for a presentation and tour of the Eagan North Water Treatment plant in March, 2015. o Commission determined that City staff is addressing water conservation issues as part of general operations and future capital projects. o Commission would like to support further policy change to allow for better enforcement of watering restrictions along with encouragement of water conservation by all Eagan residents and businesses. • Study and recommend actions exploring the availability of using biodiesel and adding electric vehicles to the City fleet. Research options for the installation of charging stations where applicable for City vehicles and as an option for private residents. Coordinate speakers by City Staff to discuss current practices and discuss opportunities for future efficiencies. o Presentation of “Alternative Fuel Usage by City Fleet” was made to EEAC at October, 2014 meeting. o Continued to 2015-16 Work Plan. • Study and recommend actions for additional opportunities to provide more efficient traffic flows by adding additional round-abouts, flashing yellow arrow lights, and providing public education. Coordinate speakers by City Staff to review current practices and discuss opportunities for future efficiencies. o EEAC met with City of Eagan Operations Supervisor Plath and Public Works Director Matthys for a presentation concerning Eagan’s efforts to calm traffic, allow for more efficient traffic movement and provide for alternative methods of transportation at February, 2015 meeting. o Commission determined that City staff is addressing traffic efficiencies as part of general operations and future capital projects. Energy and Environment Advisory Commission August 10, 2015 Page 19 o Commission would like to support further investment in capital improvements which provides for more efficient traffic flow and use of alternative transportation methods. • Explore waste management practices of other cities and present a white paper. o EEAC workgroup of members LeClair, Dugan, Radmer and Prabhakar researched practices of other Minnesota cities and met with City of Eagan City Administrator Osberg and Public Works Director Matthys to discuss issue in Eagan. Research report to be presented to EEAC and City Council in fall of 2015. 2. GOAL 2 Increase public awareness of the GreensSteps Cities efforts and programs through the use of City publications, City website, social media, City events such as Showcase Eagan and the Home & Leisure show, and other communication opportunities that would be available and approved by the City of Eagan. • List City efforts in this area? o Annual Water Report by Utilities Division o Water Resource information in newsletters, web, etc o Dakota County Recycling information in City publications Energy and Environment Advisory Commission August 10, 2015 Page 20 City of Eagan Vehicle Fleet Options Looking at the environmental and economic impact Energy and Environment Advisory Commission August 10, 2015 Page 21 Powertrain Options •Combustible Engine –Gasoline –Diesel –Bio-fuels and LNG/LP •Hybrids –Mini-Hybrids –Hybrids –Plug-in Hybrids (PHEV) •Electric Vehicles Energy and Environment Advisory Commission August 10, 2015 Page 22 Internal Combustion Vehicles (ICE) Energy and Environment Advisory Commission August 10, 2015 Page 23 ICE - Gasoline •Pros –Usually cheapest option of most vehicles –Fuel economy constantly improving –Lower depreciation costs –Fuel stations all over –No added vehicle cost •Cons –High emissions –Foreign dependence –Higher annual maintenance cost Energy and Environment Advisory Commission August 10, 2015 Page 24 ICE - Diesel •Pros –Cleaner than previous versions of diesel –Very high fuel economy (+20% compared to gas) –Lower overall fuel cost –Lower total cost of ownership compared to gas •Cons –Foreign dependence –15 times more air pollution per liter fuel burned –Can be responsible for 65-90% of regions secondary organic aerosols (SOA) Energy and Environment Advisory Commission August 10, 2015 Page 25 ICE – Biofuels: Ethanol •Pros –Domestically produced, reduces dependence on foreign oil –Lower emissions of some air pollutants* –More resistant to engine knock –Added vehicle cost is negligible •Cons –Can only be used in flex-fuel vehicles –Lower energy content, resulting in fewer mpgs –Higher emissions of some air pollutants* –Diverts crops for food to energy production Energy and Environment Advisory Commission August 10, 2015 Page 26 ICE – Biofuels: Biodiesel •Pros –Domestically produced, reduces dependence on foreign oil –Can be used in most diesel engines –Lower emissions of some air pollutants* (not nitrous oxides) –Less greenhouse gas emissions –Bio-degradable –Non-toxic –Safer to handle •Cons –Blends above B5 not yet approved by auto OEMs –Lower fuel economy and power (10% lower for B100, and 2% for B20) –Higher emissions of some air pollutants* (NOs) –More expensive –Concerns on engine durability Energy and Environment Advisory Commission August 10, 2015 Page 27 ICE – LNG, CNG, LP •Pros –Very high fuel mileage –Overall vehicle cost is much much lower –Emissions about same compared to current vehicles; however much better in small applications like lawnmowers –Domestically produced, reduces dependence on foreign oil •Cons –LNG loses efficiency in higher temps compared to CNG –Lower energy content, resulting in fewer mpgs –Only 2 CNG stations; No LNG; Few propane in TC area –Loss in payload or mileage due to weight of fuel Energy and Environment Advisory Commission August 10, 2015 Page 28 Hybrids and Electric Vehicles Energy and Environment Advisory Commission August 10, 2015 Page 29 Mini-Hybrids or Micro-Hybrids •Found on most new vehicles today •Also known as “Start/Stop” •Engine stores kinetic energy from braking, when vehicle is at a stop the engine shuts off, to reduce idling, then when gas pedal is pressed, engine comes back on from the energy stored from braking. •Small addition to MPGs, not really considered a hybrid Energy and Environment Advisory Commission August 10, 2015 Page 30 Hybrid Electric Vehicles (HEVs) •Most common type of hybrid on the road •Think Prius •Internal combustion engine (usually gasoline, in Europe they use diesel), along with small electric motor with a battery •Not plugged into charged, battery uses power stored from regenerative braking Energy and Environment Advisory Commission August 10, 2015 Page 31 Plug-in Hybrid Electric Vehicles (PHEVs) •Think Chevrolet Volt •Internal combustion engine (usually gasoline, in Europe they use diesel), along with electric motor and battery •Battery recharges through plug-ins •Becoming more prevalent •Federal incentives for vehicle purchases Energy and Environment Advisory Commission August 10, 2015 Page 32 Electric Vehicles (EVs) •Think Tesla or Nissan Leaf •Purely an electric motor with batteries, no internal combustion engine •Battery recharges through plug-ins •Becoming more prevalent •Federal incentives for vehicle purchases •Lower cost vehicles will soon hit the market (Chevrolet Bolt, Tesla Model 3) •Infrastructure needed, but becoming more prevalent •Range increasing, currently at around 100 miles (Tesla excluded) •Only cleaner than ICE vehicles if energy comes from a clean source like wind or solar, not from a coal plant (GM fleet in EP uses solar) Energy and Environment Advisory Commission August 10, 2015 Page 33 EV Chargers •Level 2 Charger –Cost – Couple of thousand (for public domain) per station –Most common type of charger –Full charge takes hours –Fits all but Tesla •DC Fast Chargers –Cost ~$30,000 per station –Allows for 80% charge in just a few minutes •Usually federal grants for installing chargers •Smart charging, via apps, now allows for vehicles to be charged in off-peak hours so as not to strain the grid •Smart grid technology could also lessen strain on grid and actually allow vehicles to store excess energy for the power company Energy and Environment Advisory Commission August 10, 2015 Page 34 ROSEMOLINTEXECUTIVE SUMMARY PLANNING COMMISSION City Council Meeting Date: October 1, 2013 AGENDA ITEM: Case 13-27-TA AGENDA SECTION: Zoning Ordinance Text Amendment for i1 I- I Alternative Energy Systems IL.I 1 5 PREPARED BY: Jason Lindahl, AICP AGEN A NO. Planner Excerpt Minutes from 9/ 3/13 CC, 6-25-13 APPROVED BY: PC & 7-23-13PC, Ordinance Amendment, Resolution, Pictures of Existing Solar Collector System, Zoning Map with MUSA 00J RECOMMENDED ACTION: Staff recommends the City Council adopt the following two motions: 1. Motion to approve an ordinance amending the Rosemount Zoning Ordinance B Relating to Satellite Dishes and Solar Collectors. 2. Motion to adopt a Resolution authorizing publication of a summary of Ordinance No. B-229 amending Ordinance B, the Zoning Ordinance related to Satellite Dishes and Solar Collectors. SUMMARY The Planning Commission and staff recommend approval of the attached ordinance amending Section 11-2-5 of the City Code related to satellite dishes and solar collectors. This section will be re-titled Alternative Energy Systems to reflect its new focus and eliminate any reference to satellite dishes since the Telecommunications Act of 1996 now prohibits restrictions that impair the installation, maintenance or use of antennas used to receive video programing. The proposed ordinance includes three subsections: Purpose and Intent, Definitions, and Solar Energy Systems Standards. The proposed standards are based on a review of standards from other communities and the State of Minnesota's model ordinance for solar energy systems. Should the City Council approve this amendment it will do the following: 1. Define a clear purpose and intent for alternative energy systems standards based on the Comprehensive Plan and provide a clear regulatory process for reviewing these systems. 2. Create specific definitions related to solar energy systems. 3. Establish consistent performance standards focused on specific criteria including: uses, location, height, aesthetics, screening, coverage, compliance with other codes, certifications, abandonment, and deviations. CITY COUNCIL ACTION The City Council reviewed this item during the September 3, 2013 meeting. Excerpt minutes from that meeting are attached for your reference. At that time, the Council directed staff to provide additional information regarding solar standards in other communities, screening and setbacks. Zoning Standards in Other Communities. The proposed ordinance is based on the State of Minnesota's model ordinance and local ordinances from the cities of St. Paul and Woodbury. The surrounding Dakota County communities have general solar regulations similar to Rosemount's Energy and Environment Advisory Commission August 10, 2015 Page 35 existing regulations that permit solar panels but lack the detailed offered in proposed ordinance designed to reflect recent changes to state law and create a more consistent performance standards. Aesthetics and Screening. These sections require solar energy systems to be designed to blend into the architecture of a building and be screened from the view from the public right-of-way to the extent possible without reducing their efficiency. What the criteria means is that roof-mounted panels should be screened similar to other roof-top equipment. Typically this standard requires a raised parapet or moving the equipment more central to the structure so it is not visible from the street or an adjoining residential use. Any screening is tempered by the need to ensure efficacy of the panel system. For freestanding panel systems,as shown in the attached drawing, the ordinance requires screening from public views along any adjoining right-of-way. The ordinance specifically lists screening accomplished by setbacks,berming,landscaping or walls. This is not dissimilar to other interim uses within the zoning ordinance like mining or asphalt plants. In both cases the City has required berming and/or landscaping to screen the use from the adjacent public right of way. With a focus on screening from the ground view of the abutting public right-of-way staff anticipates minimal impact on the efficiency of either roof-mounted or ground-mounted solar energy systems. Draft ordinance sections: Aesthetics. Roof-mounted solar energy systems shall be designed to blend into the architecture of the building. provided that design considerations shall not diminish energy production. The color of the solar collector is not required to be consistent with other roofing materials. Reflection angles from collector surfaces shall be oriented away from neighboring windows. Where necessary,screening may be required to address glare. Screening. Roof-mounted solar energy systems in non-residential zoning districts shall be screened in accordance with the requirements of Section 11-2-5 and the screening requirements of the applicable zoning district to the extent possible without reducing their efficiency. Ground-mounted solar energy systems. community solar gardens or solar farms shall be screened from view of the closest public right of way to the extent possible without reducing their efficiency by setback.berming.landscaping. or walls or a combination thereof. Setbacks. The setback standards for solar energy systems are based on the applicable zoning district and type of structure on which it is located. Roof-mounted solar energy systems must conform to the setbacks requirement of the given zoning district and structure type (principal or accessory) on which they mounted. Ground-mounted solar energy systems must conform to the accessory structure setback standards for the applicable zoning district in which they are located. And Community solar gardens or solar farms must conform to the principal structure setback standards for the applicable zoning district in which they are located. These setbacks are detailed in the table below. PLANNING COMMISSION ACTION The Planning Commission reviewed this item during both their June 25th and July 23`d meetings. Excerpt minutes from both meetings are attached for your reference. At the June meeting staff explained the rationale for updating the solar energy system standards, the City's current standards, and potential changes to those standards. After some discussion, the Commission directed staff to prepare a draft ordinance updating the City's solar energy system standards for review at the July meeting. During the July meeting the Commission reviewed the draft ordinance and held a public hearing that produced no comments. The Commission direct staff to clarify the height standard 2 Energy and Environment Advisory Commission August 10, 2015 Page 36 related to the distance between the top of a roof-mounted solar panel and the roof, exempt residential properties from screening requirements,make clearer that Community Solar Gardens and Solar Farms require an interim use permit (IUP),and specify that all power lines connecting the solar energy system to the electrical grid must be placed underground (the attached ordinance includes these changes). The Commission then approved a motion to recommend the City Council approve a zoning ordinance text amendment related to alternative energy systems. BACKGROUND Recently,there has been renewed interest in solar energy as a result of falling prices and improving technology. Locally,more than 25 residents attended an informational workshop on solar energy hosted by the City last fall. This past spring, the State of Minnesota passed a new solar energy law requiring major utility companies (Xcel Energy but not Dakota Electric) to produce 1.5 % of their electricity from solar by 2020. The law also included financial incentives for individuals and businesses to install solar panels and allows community solar systems where individual consumers can lease or purchase small sections of a larger solar array. There are two types of solar energy systems: photovoltaic and thermal. Photovoltaic systems use sunlight to directly generate electricity. Thermal systems use sunlight to provide heat for domestic hot water or space heating. Thermal systems can be either passive or active. Passive solar thermal uses siting principles or building components like concrete or stone to absorb and store heat from the sun. Active solar thermal systems use collectors and mechanical components to supplement a building's heating needs. Staff is currently aware of three existing solar panel systems within the City of Rosemount. Pictures of each system are attached for your reference. The only residential system is located on the home of Debra White at 3441 Upper 149th Street. The other two systems are located at St.Joseph's Church and the Ames soccer complex at Dakota County Technical College. Rosemount's existing solar collector standards were last updated in 1993 and should be revised to address changing technology, establish consistent standards,and implement the City's goals to become a more sustainable community. The proposed ordinance is based on the State of Minnesota's model ordinance and local ordinances from the cities of St. Paul and Woodbury. The surrounding Dakota County communities have solar regulations similar to Rosemount's existing regulations but have yet to update them to reflect recent changes to state law. Updating these standards could position Rosemount to take full advantage of Minnesota's new solar energy law which provides incentives for installing solar panels and requires major utility companies to generate a portion their electricity from solar energy. Completing this process is also consistent with the GreenSteps Cities best practice encouraging installation of renewable energy systems. Staff assumes these amendments will also be consistent with the STAR Communities program we will be starting later this year. ISSUE ANALYSIS Legal Authority. Zoning ordinance amendments are legislative actions in that the City is creating new standards to regulate the development of certain types of structures or use. Under the law, the City has wide flexibility to create standards that will insure the type of development it desires. However,decisions made under a legislative action must still be constitutional,rational and related to protecting the health, safety and welfare of the public. Purpose and Intent. This section defines the scope of the proposed ordinance amendment, establishes a rationale for the standards based on the comprehensive plan and City Council goals, and 3 Energy and Environment Advisory Commission August 10, 2015 Page 37 I outlines four specific purpose statements. Definitions. This section provides specific definitions for types and components of solar energy systems (photovoltaic, thermal, active,passive,roof-mounted, ground-mounted, etc.). Solar Energy Systems Standards. The primary issue to consider when developing solar collector regulations is balancing reasonable solar access with potential negative impacts on surrounding properties. Typically, solar access is less of an issue in large lot suburban or rural areas. However, properties in developed areas with tree cover, relatively dense development patterns or tall buildings may have limited access to their solar resources. The standards section contains specific performance criteria for solar energy systems. To insure compatibility with surrounding structures, these standards are based on the zoning standards of the underlying zoning district. Exemptions. This section releases both passive and building integrated solar energy systems from the standards of this ordinance based on the findings that these are site design principals or building components commonly part of other buildings. Uses. This section allows roof-mounted solar energy systems as an accessory use in all districts and ground-mounted systems as an accessory use in the agricultural, rural residential, public and institutional, and industrial districts. Community solar gardens or solar farms are also allowed as an interim use in the agricultural,public and institutional and industrial districts outside the Metropolitan Urban Service Area (MUSA). Pictures of solar farms at the University of Minnesota—Morris and St.John's University are attached. Height. This section establishes specific height standards for both roof-mounted and ground mounted solar energy systems. Roof-mounted systems must comply with the height standard of the applicable zoning district except that the highest pitch of the solar panel may project up to three (3) feet above the roof upon which it is mounted. Ground Mounted solar energy systems are limited to fifteen (15) feet in height. Aesthetics and Screening. These sections require solar energy systems to be designed to blend into the architecture of a building and be screened from the view from the public right- of-way to the extent possible without reducing their efficiency. Coverage. This section limits roof-mounted systems to 80 percent of the south facing roof and ground-mounted systems to the maximum lot coverage of the applicable zoning district. Setbacks. This section requires all solar energy systems to comply with the setback standards for the zoning district and structure type on which they are located. These standards are detailed in the table below. As noted above, solar energy systems (roof-mounted, ground- mounted, community solar gardens or solar farms) shall conform to the applicable setback standards and structure type on which they are located. The City's existing regulations allow roof-mounted solar energy systems to encroach up to a two and one-half(2.5) feet into these setbacks similar to other structural elements like chimney's,bay windows,and eves or cutters. 4 Energy and Environment Advisory Commission August 10, 2015 Page 38 Setback Standards for Solar Energy Systems by Zoning District Zoning Front Yard Side Yard Rear Yard District Principal Accessory Principal Accessory Principal Accessory Agricultural 30' 50' 30' 30' 30' 30' Ag. Preserve 30' 50' 30' 30' 30' 30' Rural Res. 40' 40' 30' 30' 30' 30' Residential 30' 30' 10'/5' 10'/5' 30'/10' 30'/10' Public& 30' 30' 30' 30' 30' 30' Institutional Downtown 0' 0' 0' 0' 0' 0' C-1,C-3, C-4 30' 30' 10' 10' 10' 10' Business 30' 30' 10' 10' 10' 10' Park Light 30' 30' 10' 10' 10' 10' Industrial General Industrial 75' 75' 50' 50' 50' 50' Heavy Based on size and height of structure with minimum 75' setback Industrial Feeder Lines. This section requires electric lines within the interior of a property with a solar energy system to be placed underground. Compliance with Other Codes. These sections require solar energy systems to comply with the building, electrical and plumbing codes. Certifications. This section calls for all solar energy systems to be certified by the appropriate authorizing agency. Utility Connection. This section requires all grid connected systems to have an agreement with the local utility company prior to the city issuing a permit and to provide an external disconnect if required by the utility company. Abandonment. This section requires any system that remains inoperable for more than one year to be removed at the owner's expense. Permit. This section requires a building permit, or conditional use permit if necessary,prior to installation of a solar energy system. Deviations. This section establishes that the City's preferred process to address deviations from these standards would be through a variance. CONCLUSION & RECOMMENDATION The Planning Commission and staff recommend approval of the attached draft ordinance related to solar energy systems. Recent improvements in technology and changes to state law have sparked renewed interest in solar energy systems. Rosemount's existing solar collector standards were last updated in 1993 and should be revised to address changing technology, establish consistent standards, and implement the City's goal to become a more sustainable community. This memo describes the different types of solar energy systems, the existing systems in Rosemount and outlines the components of the proposed ordinance amendment. 5 Energy and Environment Advisory Commission August 10, 2015 Page 39 EXCERPT OF MINUTES FROM THE SEPTEMBER 3, 2013 CITY COUNCIL MEETING 9.f. Zoning Ordinance Text Amendment for Alternative Energy Systems, Case 13-27-TA Community Development Director Lindquist provided a summary of the staffreport. The proposed revisions address changing technology, establish consistent standards,and implement the City's goals to become a more sustainable community. Council Member Weisensel questioned if the equipment had to be located in an area serviced by Xcel Energy. Ms.Lindquist replied that the equipment had to be in close proximity to Xcel's grid. She noted that the majority of the City was in Xcel's territory. Council Member Weisensel also questioned if the equipment could be installed on existing structures or if it had to stand alone. He expressed concerns about it affecting economic development. Ms. Lindquist explained that nothing in the ordinance precludes retail establishments from adding solar equipment or prohibits solar equipment by a certain use. Council Member Demuth requested clarification under C.6.related to screening. Further discussion was held regarding the screening requirements,abandonment issues, and the inclusion of satellites. Because the item was not time sensitive, further discussion will be held regarding the screening requirements. The City Council also requested that staff review the ordinance to ensure it is not too onerous or restrictive for residents and businesses to obtain a permit or use the technology. Motion by DeBettignies. Second by Demuth. Motion to continue consideration after receiving additional information from staff. Ayes:Weisensel,Demuth, DeBettignies, Shoe-Corrigan,Droste Nays: None. Motion carried. Energy and Environment Advisory Commission August 10, 2015 Page 40 EXCERPT OF DRAFT MINUTES PLANNING COMMISSION REGULAR MEETING JUNE 25, 2013 7.a.Zoning Ordinance Text Amendment for Alternative Energy Systems (13-27-TA). Planner Lindahl stated that Rosemount's existing solar collector standards were last updated in 1993 and should be revised to address changing technology,establish consistent standards, and implement the City's goals to become a more sustainable community. Mr.Lindahl explained that systems can be roof or ground mounted. Roofs are typically used in urban areas. Staff thinks it is important for the solar panels to blend into the existing background. There are two primary ways in which the City could designate use: accessory or conditional. Accessory use is considered a secondary use of a piece of property. Conditional use is more appropriate for rural or industrial. If the city were to consider accessory use, the applicant would request building permit and it would be an administrative type review. Conditional or principle use of the site would require a public hearing and come before Planning Commission. There could also be some interim uses. Mr.Lindahl requested comments from the Planning Commission on the information provided in the packet. Commissioner Husain inquired whether geothermal energy was included as an alternative energy. Mr. Lindahl responded that geothermal use is currently not being considered as the City feels that solar is the most appropriate place to start. However,the City intends to rename the code as alternative energy as opposed to solar and that could include geothermal and wind energy. Geothermal use is different and includes pipes and underground systems and there will be different standards for geothermal. Commissioner Miller inquired about height of the solar panels. He suggested that solar panels that exceed the height of house need a variance and if they are flush to the house to proceed by permit. Regarding ground mounted,he would like to see some screening standards and heights restrictions. Further,regarding performance standards there should be some benefit to putting them in. If City sets the structure for solar energy they open door to others such as wind power generation. Geothermal systems would just need to meet requirements and he doesn't think the City would want to do conditional use permit. Generally speaking the process should be streamlined so City can provide permits once standards are met. Mr. Lindahl responded that the City will attempt to balance between an efficient use of the solar system with meeting performance standards. On the house shown, the panels were placed to get the most efficient use of the sun. Commissioner Miller thinks if it impacts surrounding properties, the Planning Commission may need to hear those matters and feels a balance of streamlining and maintaining the integrity of neighborhoods is important. Chairperson Powell said they are trying to set boundaries under which most things fit. The City will need some control if the changes will affect neighboring properties. With respect to geothermal, Mr. Zweber said there approximately six geothermal installations in town and most of them went in with no problem. The City will want to provide guidelines for review for those systems. Commissioner Kurle stated that height restrictions for buildings may be a good place to start for the Energy and Environment Advisory Commission August 10, 2015 Page 41 guidelines. Commissioner Kurle inquired whether residents could say they can't build due to trees so they could just go taller with their system. Mr. Lindahl responded that they would need to rise to the practical difficulty standard to meet variance requirements. Staffwould typically advise applicants that zoning standards create development limitations. The City would need to balance what is practical and reasonable for applicant to gain access to the solar resources with impact on surrounding properties. Mr. Zweber added that a City can modify a solution to a variance and can place reasonable restrictions. Commissioner Weber added that he would like to encourage solar systems in industrial areas. These buildings have larger rooftops and use more energy than residential homes. Commissioner Miller commented that setting good standards in place would help homeowners and businesses. He stressed the importance of supporting both citizens and businesses. Commissioner Miller also inquired about the process of moving to step 3 of the Green Steps. Mr. Lindahl stated there are 26 Best Practices items which communities need to do fully to implement the Green Steps program. Currently the City has done 7 or 8 items. Other items to be done include: create solar ordinance and streamlined permitting system, develop complete streets program allowing more alternative transportation methods with biking and walking, there are also certain energy standards for purchasing office machines and papaer. More detail about the next steps will be provided in the future. Mr. Lindahl requested the Commission's input regarding whether solar panels should be permitted or as an interim use where solar panels would be the primary use of that property. The new Minnesota law allows for community solar where a property owner could create a large solar farm. They could lease or sell a panel of energy back to customers within the county. This is expected to be the new trend. Commissioner Husain inquired whether the City could put restrictions on new commercial buildings and the type of energy they use. Mr.Lindahl replied that this would exceed the City's planning authority. The new state law requires the major utilities to produce 1.5% of their electric energy from a solar resource by the year 2020. The state is creating a broader incentive. Mr. Zweber added that there can be some City regulation on projects where City funds are involved. Commissioner Miller said interim use is his preference as it allows a review of permits. This will give an opportunity to make corrections and continue to improve performance standards. Commissioner Kurle said accessory use would be preferred for residential. He recommended conditional use for commercial properties based on certain requirements. Interim use could be used within a certain zoning area to maintain some control. The next step in this process would be for staff to draft an ordinance and bring it back to the Planning Commission for a public hearing. Energy and Environment Advisory Commission August 10, 2015 Page 42 EXCERPT OF DRAFT MINUTES PLANNING COMMISSION REGULAR MEETING JULY 23, 2013 5.b.Zoning Ordinance Text Amendment for Alternative Energy Systems (Case 13-27-TA). Planner Lindahl reviewed the staff report stating this is a staff initiated text amendment based on a review of standards from other communities and the State of Minnesota's model ordinance for solar energy systems. Should the City Council approve this amendment it will do the following: 1. Define a clear purpose and intent for alternative energy systems standards based on the Comprehensive Plan and provide a clear regulatory process for reviewing these systems. 2. Create specific definitions related to solar energy systems. 3. Establish consistent performance standards focused on specific criteria including: uses, location, height, aesthetics, screening, coverage,compliance with other codes, certifications, abandonment, and deviations. Commissioner Miller requested more clarification in Section C.4. pertaining to height to provide more direction for an architect on where the three foot requirement began. Also,Mr. Miller asked for a clarification of Section C.6. pertaining to screening requirements and asked whether or not it would be possible to exempt residential homes from the screening requirements. Mr. Lindahl stated that there may be certain situations on a roof that could impact how a solar panel is positioned which would then impact the screening of it. Mr. Zweber added that the screening requirement mainly pertains to commercial rooftops. Chairperson Powell stated his support for exempting residential units from the screening requirements. Commissioner Miller asked if the 80%coverage referenced in Section C.7. pertains to the whole roof. Mr.Lindahl stated that the 80%pertains to the south facing part of the roof where the panels would be installed. With respect to Section C.15. regarding permits, Commissioner Miller asked if the language could be made more specific so people would know that the conditional use permits would only pertain to a rural setting. Commissioner Husain asked for clarification of Section C.8.which requires the electrical collection system to be placed underground. Mr.Lindahl responded that it is simply requiring all electrical power lines to be installed underground so no there would be no overhead lines in the neighborhood. Chairperson Powell suggested changing the terminology from"collection system" to power lines" or something similar to make it more understandable. The public hearing was opened at 7:17p.m. There were no public comments. MOTION by Miller to close the public hearing. Second by Powell. Ayes: 4. Nays: None. Motion approved. Public hearing was closed at 7:18p.m. There was no further discussion. Energy and Environment Advisory Commission August 10, 2015 Page 43 MOTION by Miller to recommend the City Council approve the attached ordinance amending the Rosemount Zoning Ordinance B Relating to Satellite Dishes and Solar Collectors. Second by Husain. Ayes: 4. Nays: None. Motion approved. Energy and Environment Advisory Commission August 10, 2015 Page 44 City of Rosemount Ordinance No. B-229 AN ORDINANCE AMENDING THE CITY OF ROSEMOUNT ZONING ORDINANCE B RELATING TO SATELLITES AND SOLAR COLLECTORS THE CITY COUNCIL OF THE CITY OF ROSEMOUNT,MINNESOTA, ORDAINS that Ordinance B,adopted September 19, 1989,entitled"City of Rosemount Zoning Ordinance,"is hereby amended as follows: Section 1. Rosemount Zoning Ordinance B, Section 11-2-12: Satellite Dishes and Solar Collectors is hereby amended as follows: e -. : , . . '. Alternative Energy Systems. A. Purpose and Intent: It is the goal of the city council,as expressed in the Comprehensive Plan, for Rosemount to become a more sustainable community by encouraging activities that conserve energy and result in less/no pollution output such as alternative energy sources. In accordance with that goal, the city finds that it is in the public interest to encourage alternative energy systems that have a positive impact on energy production and conservation while not having an adverse impact on the community.Therefore,the purposes of this ordinance include: 1. To promote rather than restrict development of alternative energy sources by removing regulatory barriers and creating a clear regulatory path for approving alternative energy systems. 2. To create a livable community where development incorporates sustainable design elements such as resource and energy conservation and use of renewable energy. 3. To protect and enhance air quality,limit the effects of climate change and decrease use of fossil fuels. 4. To encourage alternative energy development in locations where the technology is viable and environmental,economic and social impacts can be mitigated. B. Definitions. The following words, terms and phrases,when used in this division, shall have the meanings ascribed to them in this section: ALTERNATIVE ENERGY SYSTEM:A ground source heat pump,wind or solar energy system. COMMUNITY SOLAR GARDEN: A solar-electric (photovoltaic) array that provides retail electric power (or a financial proxy for retail power) to multiple community members or businesses residing or located off-site from the location of the solar energy system, under the provisions of Minn. Statutes 216B.1641 or successor statute. PHOTOVOLTAIC SYSTEM: An active solar energy system that converts solar energy directly into electricity. Energy and Environment Advisory Commission August 10, 2015 Page 45 SOLAR COLLECTOR: A device, structure or a part of a device or structure for which the primary purpose is to capture sunlight and transform it into thermal, mechanical, chemical, or electrical energy. SOLAR ENERGY: Radiant energy received from the sun that can be collected in the form of heat or light by a solar collector. SOLAR ENERGY SYSTEM: A device or structural design feature, a substantial purpose of which is to provide daylight for interior lighting or provide for the collection, storage and distribution of solar energy for space heating or cooling, electricity generation or water heating. SOLAR ENERGY SYSTEM, ACTIVE: A solar energy system whose primary purpose is to harvest energy by transferring solar energy into another form of energy or transferring heat from a solar collector to another medium using mechanical, electrical,or chemical means. SOLAR ENERGY SYSTEM, BUILDING-INTEGRATED: A solar energy system that is an integral part of a principle or accessory building, replacing or substituting for an architectural or structural component of the building. Building-integrated systems include but are not limited to photovoltaic or hot water solar energy systems that are contained within or substitute for roofing materials,windows, skylights,awnings and shade devices. SOLAR ENERGY SYSTEM, ROOF-MOUNTED: a solar energy system mounted directly or abutting the roof of a principal or accessory building. SOLAR ENERGY SYSTEM, GRID-INTERTIE: A photovoltaic solar energy system that is connected to an electric circuit served by an electric utility company. SOLAR ENERGY SYSTEM, OFF-GRID: A photovoltaic solar energy system in which the circuits energized by the solar energy system are not electrically connected in any way to electric circuits that are served by an electric utility company. SOLAR ENERGY SYSTEM, GROUND-MOUNT: A freestanding solar system mounted directly to the ground using a rack or pole rather than being mounted on a building. SOLAR ENERGY SYSTEM, PASSIVE: A system that captures solar light or heat without transforming it to another form of energy or transferring the energy via a heat exchanger. SOLAR FARM: A commercial facility that converts sunlight into electricity, whether by photovoltaic (PV), concentrating solar thermal devices (CST), or other conversion technology, for the principal purpose of wholesale sales of generated electricity. WATER SYSTEM (ALSO THERMAL SYSTEM): A system that includes aSOLARHOTWSTEMY solar collector and a heat exchanger that heats or preheats water for building heating systems or other hot water needs, including residential domestic hot water and hot water for commercial processes. SOLAR RESOURCE: A view of the sun from a specific point on a lot or building that is not obscured by any vegetation, building, or object for a minimum of four hours between the hours of 9:00 AM and 3:00 PM Standard Time on any day of the year. 2 Energy and Environment Advisory Commission August 10, 2015 Page 46 C. Solar Energy Systems: The following standards apply to solar energy systems, subject to standards of the applicable zoning district in which they are located. 1. Exemptions. Passive or building integrated solar energy systems are exempt from the requirements of this section and shall be regulated as any other building element. 2. Uses. Roof-mounted solar energy systems are an accessory use in all districts. Ground- mounted solar energy systems are an accessory use in the following districts: AG — Agricultural, AGP — Agricultural Preserve, RR — Rural Residential, PI — Public and Institutional, LI — Light Industrial, GI — General Industrial and HI — Heavy Industrial. Community Solar Gardens or Solar Farms as defined in this section are an interim use in the following zoning district outside the Metropolitan Urban Service Area (MUSA): AG — Agricultural, PI—Public and Institutional,LI —Light Industrial, GI— General Industrial and HI—Heavy Industrial. 3. Setbacks. Roof-mounted solar energy systems shall comply with the setbacks requirement for the applicable zoning district and structure type (principal or accessory) on which they mounted and may encroach those setbacks per Section 11-5-2.C.1.a (Special Structural Elements). Ground-mounted solar energy systems shall comply with the accessory structure setback standards for the applicable zoning district in which they are located. Community solar gardens or solar farms shall comply with the principal structure setback standards for the applicable zoning district in which they are located 4. Height. Roof-mount solar energy systems shall comply with the height standards of the applicable zoning district. Roof-mounted solar energy systems may be mounted at an angle to the roof to improve their efficiency; however, the highest point of the solar panel shall not be more than three (3) feet, measured in a straight line, above the roof upon which the panel is mounted. Ground-mounted solar energy systems shall not exceed 15 feet in height. 5. Aesthetics. Roof-mounted solar energy systems shall be designed to blend into the architecture of the building, provided that design considerations shall not diminish energy production. The color of the solar collector is not required to be consistent with other roofing materials. Reflection angles from collector surfaces shall be oriented away from neighboring windows. Where necessary, screening may be required to address glare. 6. Screening. Roof-mounted solar energy systems in non-residential zoning districts shall be screened in accordance with the requirements of Section 11-2-5 and the screening requirements of the applicable zoning district to the extent possible without reducing their efficiency. Ground-mounted solar energy systems, community solar gardens or solar farms shall be screened from view of the closest public right of way to the extent possible without reducing their efficiency by setback,berming,landscaping, or walls or a combination thereof. 7. Coverage. Roof-mounted solar energy systems shall not cover more than 80% of the south- facing or flat roof upon which the panels are mounted and shall be set back a minimum of one (1) foot from the edge of the roof. The surface area of ground-mount systems shall not exceed the maximum lot coverage standard of the applicable zoning district. 8. Feeder Lines. All power lines shall be placed underground within the interior of each parcel. 3 Energy and Environment Advisory Commission August 10, 2015 Page 47 9. Compliance with Building Code. All active solar energy systems shall meet approval of local building code officials, consistent with the State of Minnesota Building Code, and solar thermal systems shall comply with HVAC-related requirements of the Energy Code. 10. Compliance with State Electric Code. All photovoltaic systems shall comply with the Minnesota State Electric Code. 11. Compliance with State Plumbing Code. Solar thermal systems shall comply with applicable Minnesota State Plumbing Code. 12. Certifications. Solar electric system components shall be certified by Underwriters Laboratories. Inc.. and solar thermal systems shall be certified by the Solar Rating and Certification Corporation. or other appropriate certification(s) as determined by the City. The City reserves the right to deny a building permit for proposed solar energy systems deemed to have inadequate certification. 13. Utility Connection. All grid-intertie systems shall have an agreement with the local utility prior to the issuance of a building permit. A visible external disconnect must be provided if required by the utility. Off-grid systems are exempt from this requirement. 14. Abandonment. If the solar energy system remains nonfunctional or inoperative for a continuous period of one year. the system shall be deemed to be abandoned and shall constitute a public nuisance. The owner shall remove the abandoned system at their expense after a demolition permit has been obtained. Removal includes the entire structure including transmission equipment. 15. Permits. No solar energy system shall be erected, altered,improved.reconstructed,Y p maintained or moved in the city without first securing a permit from the city. Community Solar Gardens or Solar Farms as defined in this section shall also require an interim use permit. 16. Deviations. Deviations from the required standards for a solar energy system may be addressed though a variance. Section 2. Rosemount Zoning Ordinance B, Section 11-4-1: Agricultural District isg hereby amended as follows: C. Accessory Uses: Satellite di3hc3 and Roof-mounted or grounded-mounted solar collectors energy systems, subject to section 11-2-12 of this title. E. Interim Uses: Community Solar Gardens or Solar Farms on properties outside the Metropolitan Urban Service Area (MUSA), subject to section 11-2-12 of this title. Section 3. Rosemount Zoning Ordinance B, Section 11-4-3: Rural Residential District is hereby amended as follows: 4 Energy and Environment Advisory Commission August 10, 2015 Page 48 C. Accessory Uses: Satellite dishes and Roof-mounted or grounded-mounted solar collectors energy systems, subject to section 11-2-12 of this title. Section 4. Rosemount Zoning Ordinance B, Section 11-4-4: Very Low Density Residential District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted-solar collectors energy systems, subject to section 11-2-12 of this title. Section 5. Rosemount Zoning Ordinance B, Section 11-4-5: Low Density Residential District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted solar collectors energy systems, subject to section 11-2-12 of this title. Section 6. Rosemount Zoning Ordinance B, Section 11-4-6: Low Density Residential District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted solar collectors energy systems, subject to section 11-2-12 of this title. Section 7. Rosemount Zoning Ordinance B, Section 11-4-7: Moderate Density Residential District is hereby amended as follows: C. Accessory Uses: Roof-mounted solar collectors energy systems, subject to section 11-2-12 of this title. Section 8. Rosemount Zoning Ordinance B, Section 11-4-8: Medium Density Residential District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted solar collectors energy systems, subject to section 11-2-12 of this title. Section 9. Rosemount Zoning Ordinance B, Section 11-4-9: High Density Residential District is hereby amended as follows: C. Accessory Uses: 5 Energy and Environment Advisory Commission August 10, 2015 Page 49 Satellite dishes and Roof-mounted solar eellectors energy systems, subject to section 11-2-12 of this title. Section 10. Rosemount Zoning Ordinance B, Section 11-4- 10: Convenience Commercial District is hereby amended as follows: C. Accessory Uses: Roof-mounted solar energy systems, subject to section 11-2-12 of this title. Section 11. Rosemount Zoning Ordinance B, Section 11-4-11: Downtown District is hereby amended as follows: C. Accessory Uses: Roof-mounted solar collectors energy systems, subject to section 11-2-12 of this title. Section 12. Rosemount Zoning Ordinance B, Section 11-4-13: Highway Commercial District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted solar collectors energy systems, subject to section 11-2-12 of this title. Section 13. Rosemount Zoning Ordinance B, Section 11-4-14: General Commercial District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted solar colleeters energy systems, subject to section 11-2-12 of this title. Section 14. Rosemount Zoning Ordinance B, Section 11-4-15: Business Park District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted solar collectors energy systems, subject to section 11-2-12 of this title. Section 15. Rosemount Zoning Ordinance B, Section 11-4-15-1: Light Industrial District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted or grounded-mounted solar celleetets energy systems, subject to section 11-2- 12 of this title. 6 Energy and Environment Advisory Commission August 10, 2015 Page 50 E. Interim Uses: Community Solar Gardens or Solar Farms on properties outside the Metropolitan Urban Service Area (MUSA), subject to section 11-2- 12 of this title. Section 16. Rosemount Zoning Ordinance B, Section 11-4-16: General Industrial District is hereby amended as follows: C. Accessory Uses: Roof-mounted or grounded-mounted solar collectors energy systems, subject to section 11-2-12 of this title. E. Interim Uses: Community Solar Gardens or Solar Farms on properties outside the Metropolitan Urban Service Area (MUSA), subject to section 11-2-12 of this title. Section 17. Rosemount Zoning Ordinance B, Section 11-4-16-1: Heavy Industrial District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted or grounded-mounted solar collectors energy systems, subject to section 11-2-12 of this title. E. Interim Uses: Community Solar Gardens or Solar Farms on properties outside the Metropolitan Urban Servicet3' p p p Area (MUSA).subject to section 11-2-12 of this title. Section 18. Rosemount Zoning Ordinance B, Section 11-4-18: Public and Institutional District is hereby amended as follows: C. Accessory Uses: Satellite dishes and Roof-mounted or grounded-mounted solar collectors energy systems, subject to section 11-2-12 of this title. E. Interim Uses: Community Solar Gardens or Solar Farms on properties outside the Metropolitan Urban Service Area (MUSA). subject to section 11-2- 12 of this title. Section 19. Rosemount Zoning Ordinance B, Section 11-4-20: Industrial Park District is hereby amended as follows: C. Accessory Uses: Roof-mounted solar energy systems,subject to section 11-2-12 of this title. 7 Energy and Environment Advisory Commission August 10, 2015 Page 51 Section 20. Rosemount Zoning Ordinance B, Section 11-5-2: Supplementary Regulations is hereby amended as follows: B. Supplementary Height Regulations: 1. Permitted Exceptions: Except as specifically provided in a business park or industrial district, the following structural appurtenances shall be permitted to a height not to exceed twenty five feet (25') in addition to the maximum height permitted for the district, provided they do not impair the solar access of buildings on adjoining properties and are not used for human occupancy or commercial enterprise: a. Ornamentation such as church spires, belfries, bell towers, cupolas, domes, monuments and flagpoles. b. Mechanical appurtenances such as aolar collectors, chimneys, smokestacks, elevator and stairwell penthouses, antennas, transmission towers and other necessary structures. c. In all districts, setbacks for all freestanding tower antennas shall be equal to the height of the antenna and its supporting structure. Section 21. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and publication according to law. ENAC'T'ED AND ORDAINED into an Ordinance this 1st day of October,2013. CITY OF ROSEMOUNT William H. Droste,Mayor ATTEST: Amy Domeier, City Clerk Published in the Rosemount Town Pages this day of 2013. 8 Energy and Environment Advisory Commission August 10, 2015 Page 52 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2013 - A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. B-229 AMENDING THE CITY OF ROSEMOUNT ZONING ORDINANCE B RELATING TO SATELLITE DISHES AND SOLAR COLLECTORS WHEREAS, the Planning Commission of the City of Rosemount recommended City Council approval of this amendment after holding a public hearing onJuly 23, 2013;and WHEREAS, the City Council of the City of Rosemount adopted Ordinance No. B-229 amending the City of Rosemount Zoning Ordinance B relating to satellite dishes and solar collectors;and WHEREAS, Minnesota Statutes, Section 412.191,Subd. 4 allows publication by title and summary in the case of lengthy ordinances;and WHEREAS,the City Council finds that the following summary would clearly inform theh' g Y public of the intent and effect of the Ordinances. NOW,THEREFORE, BE IT RESOLVED,by the Council of the City of Rosemount that the City Clerk shall cause the following summary of Ordinance No. B-229 to be published in the official newspaper in lieu of the entire ordinance: Public Notice During their August 20,2013 meeting,the City Council of the City of Rosemount adopted Ordinance No.B-229. The ordinance amends Ordinance B, the Zoning Ordinance relating satellite dishes and solar collectors. In summary, the new ordinance makes the following three (3) changes: 1. Define a clear purpose and intent for alternative energy systems standards based on the Comprehensive Plan and provide a clear regulatory process for reviewing these systems. 2. Create specific definitions related to solar energy systems. 3. Establish consistent performance standards focused on specific criteria including: uses, location,height,aesthetics, screening, coverage,compliance with other codes, certifications, abandonment, and deviations. NOW,THEREFORE, BE IT FURTHER RESOLVED, that a copy of Ordinance No. B-229 shall be kept in the City Clerk's office at City Hall for public inspection and a full copy of the ordinance be posted in the lobby of City Hall for 30 days after adoption. Energy and Environment Advisory Commission August 10, 2015 Page 53 Resolution 2013 - ADOPTED this 1s`day of October, 2013,by the City Council of the City of Rosemount. William H. Droste,Mayor ATTEST: Amy Domeier, City Clerk Energy and Environment Advisory Commission August 10, 2015 Page 54 0.,, , . . ,-• c.,.,. P#F4 i - : . t ,- ,. f . f e1,.- , A,, '.i ,„, 1 Ari.,.,, 4- . st. t.-at.,,.,-- A,f--1 4 1 ii, i IIN 41, ii1414(....,....„..._______„ • ta..................i.,.... 4 .. ..i 4 vel.Zq';11V4 A 4'4, 14Ii 4%. 644"...„,..„.,,,.,........ 1 .1 : ‘-._ . - -.11 It • 1., t-4 t!,....1WM . 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