08/03/2015 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
AUGUST 3, 2015
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Acting
Mayor Bakken, and Councilmembers Hansen and Tilley. Mayor Maguire and Councilmember Fields
were absent.
Resident Rebecca Carter addressed the Council regarding code enforcement issues with her dog
boarding/grooming business on McKee Street.
A regular meeting of the Eagan City Council was held on Monday, August 3, 2015 at 6:30 p.m. at the
Eagan Municipal Center. Present were Acting Mayor Bakken, and Councilmembers Hansen and Tilley.
Absent were Mayor Maguire and Councilmember Fields. Also present were City Administrator Osberg,
Director of Community Development Hohenstein, City Planner Ridley, Public Works Director Matthys,
Parks and Recreation Director Johnson, Deputy Chief of Police Johnson, Fire Chief Scott, City Attorney
Dougherty, City Clerk Scipioni, and Executive Assistant Stevenson.
AGENDA
City Administrator Osberg noted under Consent Agenda B. - Personnel - Item 3 the clarification of
additional personnel, and under Consent Agenda F. - Award Contract 15-10, Old Town Hall Repairs and
Renovation - clarification on the Action to be Considered.
Acting Mayor Bakken stated New Business Item A. - Planned Development Amendment— Prestige
Preschool Academy —A Planned Development Amendment to allow a single story 10,400 sq. ft. childcare
facility located at 4150 Knob Drive will be continued, as an amendment to the Agenda, to the August 18,
2015 City Council meeting. Bakken noted the presence of only three council members in attendance
and believed the applicant and the residents should have the opportunity to speak to the full Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as
amended. Aye:3 Nay:0
RECOGNITIONS AND PRESENTATION
Fire Chief Scott introduced new Firefighters: Luke Lange, Tim Keller, Sebastian Migdal; Al Morrison,
Derek DeGrote, Tedd Lamm, Jason Marshall, KiKi Setterlund, Casey Cayer, Travis Reddinger, Jessica
Hoffman, Jeff Becker and Christina Everling and administered the oath of office.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
Agenda as amended: Aye: 3 Nay: 0
Acting Mayor Bakken pulled Item E. Adopt a Proclamation Recognizing August 4, 2015 at "National Night
Out" in Eagan for further comment. Deputy Chief of Police Johnson noted there are 183 parties
registered for National Night Out.
City Council Meeting Minutes
August 3, 2015
2 page
A. It was recommended to approve the minutes of July 21, 2015 regular City Council
meeting as presented or modified.
B. 1. It was recommended to approve the hiring of Zoe LeClaire as Pool Attendant for
Cascade Bay.
2. It was recommended to accept the resignation if Kevin Kenney, Maintenance Supervisor
and authorize his replacement.
3. It was recommended to approve transfer of Judy Urbiha, Clerical Technician 4, from part
time regular to full time regular.
C. It was recommended to ratify the check register dated July 17, and July 24, 2015 as
presented.
D. It was recommended to approve the ordinary and customary contracts with Armadillo Jump,
Kathi LaValle, and ThyssenKrupp Elevator Americas.
E. It was recommended to adopt a proclamation recognizing August 4, 2015 as National Night
Out in Eagan.
F. It was recommended to receive bids for Contract 15-10 (Old Town Hall Repairs and
Renovation) and award a contract to Parkos Construction for the base bid in the amount of
$338,800.00 and authorize the Mayor and City Clerk to execute all related documents and
sign the contract contingent upon receiving a conditional no adverse effect letter from the
Minnesota Historical Society.
G. It was recommended to schedule a public hearing for September 1, 2015 to consider final
assessment of the delinquent nuisance abatement bills and certify them to Dakota County
for collection with property taxes.
H. It was recommended to schedule a public hearing for September 1, 2015 to consider final
assessment of the delinquent utility bills and certify them to Dakota County for collection
with property taxes.
I. It was recommended to adopt a resolution approving an Exempt Permit for Faithful
Shepherd Catholic School to conduct a raffle on November 21, 2015 at Faithful Shepherd
Catholic School, 3355 Columbia Drive.
J. It was recommended to approve a temporary on -sale liquor license and waive the license
fee for Faithful Shepherd Catholic School on November 21, 2015 at 3355 Columbia Drive.
K. It was recommended to award Contract 15-20 (Central Park Commons — Raw Water Line), to
Enebek Construction Company, for the bid amount of $23,057.80 and authorize the Mayor
and City Clerk to execute all related documents.
L. It was recommended to approve a one year contract extension for Contract 14-14 (Cedar
Parking Garage and Redevelopment District — Facility Management Services) with
Cornerstone Parking, Inc., and authorize the Mayor and City Clerk to execute all related
documents.
M. It was recommended to approve a 5 -year Technical Specialty Services Agreement with
Applied Ecological Services, Inc. (AES) to manage buffer vegetation at Water Resources
Demonstration Projects and other surface water-based sites within City parks, and authorize
the Mayor and City Clerk to execute all related documents.
N. It was recommended to receive the petition to vacate a public drainage and utility easement
over all of Outlot B, Boulder Lakes and schedule a public hearing to be held on September 1,
2015.
0. It was recommended to approve a telecommunication lease amendment with T -Mobile
Central LLC, for antenna upgrade installations on a designated water reservoir site and
authorize the Mayor and City Clerk to execute all related documents.
City Council Meeting Minutes
August 3, 2015
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P. It was recommended to authorize the preparation of a feasibility study to investigate the
potential for water reuse at the Seneca Waste Water Treatment Plant (Project 1208).
Q. Item was removed.
R. It was recommended to approve a resolution to accept a grant from the Farmer's Market
Coalition of $2,000 plus program supplies for Eagan Market Fest and direct the Acting Mayor
and City Clerk to sign the appropriate document.
S. It was recommended to approve a 60 -day extension to the Final Subdivision approvals for
property located at 540 Diffley Road.
T. It was recommended to receive the bids and award Contract 15-19 (Yankee Doodle
Road/Promenade Avenue Signal Pole -Mast Arm Materials Purchase), to Liteco, Inc., for the
bid amount of $113,821.00 and authorize the Mayor and City Clerk to execute all related
documents.
U. It was recommended to adopt a resolution approving a Premise Permit for the Apple Valley
Hockey Association to conduct lawful gambling at La Fonda de los Lobos, 3665 Sibley
Memorial Highway.
PUBLIC HEARINGS
2016-2020 Facilities Capital Improvement Plan
City Administrator Osberg introduced the item noting the Council is being asked to close the public
hearing and to give consideration to approve the 2016-2020 Facilities Capital Improvement Plan.
Finance Director Pepper gave a staff report.
Acting Mayor Bakken opened the public hearing. There being no public comment, he turned the
discussion back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing for
public comment, and approve the 2016-2020 Facilities Capital Improvement Plan. Aye: 3 Nay: 0
OLD BUSINESS
Minimum Maintenance Road Designation Nicols Road (Highway 77 to Highway 13)
City Administrator Osberg introduced the item noting the Council is being asked to approve a resolution
designating portions of Nicols Road (Highway 77 to Highway 13) as a "Minimum Maintenance Road".
Public Works Director Matthys gave a staff report.
The Council discussed the item.
Acting Mayor Bakken opened the public comment. There being no public comment, he turned the
discussion back to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve a resolution
designating two portions of Nicols Road (one portion south of Silver Bell Road to Highway 13, the other
City Council Meeting Minutes
August 3, 2015
4 page
portion north of the Canadian Pacific railroad to Highway 77) as "Minimum Maintenance Road", and
authorize the Mayor and City Clerk to execute all related documents. Aye: 3 Nay: 0
Ordinance Amendment — Relative to Liquor Sales
City Administrator Osberg introduced the item noting there are three actions the Council is being asked
to approve: an ordinance amendment to Chapter 11, Sections 11.30 and 11.60 relative to liquor sales,
an ordinance amendment to Chapter 5 regarding Sunday sales, cocktail rooms, temporary on -sale liquor
licenses, off -sale licenses and on -sale license storage requirements, and a resolution setting the fee for a
Sunday off -sale growler license.
Acting Mayor Bakken opened the public comment. There being no public comment, he turned the
discussion back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve an Ordinance
Amendment to Chapter 11, Sections 11.30 and 11.60 relative to liquor sales and direct the City Attorney
to publish the ordinance. Aye: 3 Nay: 0
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve an Ordinance
Amendment to Chapter 5 regarding Sunday sales, cocktail rooms, temporary on -.sale liquor licenses, off -
sale licenses and on -sale license storage requirements and direct the City Attorney to publish the
ordinance. Aye:3 Nay:0
Acting Mayor Bakken moved, Councilmember Hansen seconded a motion to approve a Resolution
setting the fee for a Sunday off -sale growler license. Aye: 3 Nay: 0
NEW BUSINESS
Planned Development Amendment — Prestige Preschool
Per motion to approve the Agenda, the Planned Development Amendment for Prestige Preschool was
continued to the August 18, 2015 City Council meeting.
LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Councilmember Hansen announced "National Night Out" is tomorrow August 4t" and encouraged
residents to get outside and meet their neighbors.
VISITORS TO BE HEARD
There were no visitors to be heard.
City Council Meeting Minutes
August 3, 2015
5 page
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:10 p.m. Aye: 3 Nay: 0
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