No preview available

The URL can be used to link to this page

09/01/2015 - City Council Public Works CommitteeAGENDA PUBLIC WORKS COMMITTEE MEETING TUESDAY, SEPTEMBER 1, 2015 4:45 P.M. CITY HALL CONFERENCE ROOMS 1A&B I. ADOPT AGENDA II. CLOVERLEAF COLD STORAGE - SEWER CREDIT REQUEST III. I&I SURCHARGE APPEAL IV. ADJOURNMENT Agenda Memo September 1, 2015 Public Works Committee Meeting II. Cloverleaf Cold Storage - Sewer Credit Request Direction To Be Considered: Provide staff direction to respond to a request from Cloverleaf Cold Storage, 2864 Eagandale Boulevard, to credit the sanitary sewer portion of their November, 2014, utility bill $3,144.82. Background: • There are water customers within the City of Eagan that utilize water for purposes that do not involve the discharging of the used water into the sanitary sewer. In addition to more expected uses, such as for irrigation and swimming pools, some customers, typically non- residential, consume Targe quantities of water that are never discharged into the sanitary sewer. Examples include Coca Cola for the production of their product and Thomson Reuters for the cooling tower utilized by their HVAC system, most notably for the cooling of their significant computer system. • Sanitary sewer charges on City of Eagan utility bills are typically based upon the metered amount of water used by the individual property/user. Sanitary sewer charges are in accordance with the costs charged to the City by the Met Council Environmental Services and are typically 3 to 4 times the cost of the water. Customers with significant water usage, much of which may not be discharged into the sanitary sewer, often utilize a metering system to subtract the non-sewered water from the metered water to reduce the cost of the sanitary charge on their utility bill. • Cloverleaf Cold Storage provides USDA inspected refrigerated warehouse services at 16 sites in 8 states. Their Eagan facility located at 2864 Eagandale Boulevard has 3 million cubic feet of mixed storage including a dry warehouse, a cooler and a freezer. • In the late summer/early fall of 2014, Cloverleaf Cold Storage asked the City to help them better understand their water bill. Staff reviewed the bills, water meter readings, plumbing setup, and suggested changes to enable a "water only" account and avoid some of their sanitary sewer charge (a significant cost savings) due to their use of a cooling tower as part of their refrigeration/freezer system. Cloverleaf Cold Storage completed the suggested changes in October. • Before the October 2014 plumbing changes, the building had 6 water meters servicing the building; 2 fire meters, 2 domestic meters, and 2 deduct meters. One of the two deduct meters was removed by the previous owner around 2007. The other deduct meter was never read after April 2007. The City of Eagan is not responsible for the maintenance or operation of the deduct meter. • Cloverleaf is asking the City to split the $6,289.65 sanitary sewer charge from the November utility bill. The sewer charge addresses the final period of time before the plumbing correction. Cloverleaf claims the metered water was used for the cooling tower and never went down the sewer. Agenda Memo September 1, 2015 Public Works Committee Meeting • With the prior water metering configuration, it was noted that the physical deduct meter information did not match the City Utility Billing system information (the meter changed without any notification to the City), the deduct meter readings did not correlate with the customer water usage (deduct volume exceeded usage volume), and there was no way to tell what water was used for domestic purposes (has associated sewer charges) or for the cooling system (no sewer charge). • If any of the sewer charge is to be waived, the utility account could be credited the amount of the waived charges as directed by the City Council. The Public Works Committee could provide their recommendation on said matter to the Council under the Consent Agenda. • Patrick Sommervold, Cloverleaf's local representative plans to attend the committee meeting to support the request and address any questions from the Public Works Committee. Attachments: (2) Al - Letter from Cloverleaf Cold Storage A2 - Utility Bill History OVERLENT LD ST Public Works Committee 3419 Coachman Point Eagan, MN 55122 Dispute Sewer Charges on Account Number 0036501187 Dear Public Works Committee, '!U . Ce custom processing & packaging August 20, 2015 As I have discussed with several employees with Public Works City of Eagan, Cloverleaf is disputing the Sewer Charges on Account Number 0036501187. The disputed amount is $6,289.65 from an invoice dated November, 27 2014. It is our contention that sewage charges have been imposed on a flow that did not go to the sewer system. Cloverleaf Cold Storage, located at 2864 Eagandale Blvd, opened at the end of April 2013. The building was previously operated by US Foods / North Star Foods, and it had been vacant from 2008 until 2013. Prior to Cloverleaf taking over the building, there was a deduct meter installed to document water usage for the cooling system. Cooling system water is recycled and evaporates in the evaporative condenser (similar to a cooling tower), so water used for that process should not be subject to sewer charges. The water metering system in place when Cloverleaf took possession used three meters. Meter 1 was used for the condenser, but there was a 1 inch line attached to that system that was plumbed to a regular garden hose spigot. Meter 2 was the Domestic water main used primarily for the pre -action sprinkler system. Meter 3 handles all the ordinary water and sewer for washrooms, etc. at the facility. There is no dispute with the City that water feeding only the condenser is not subject to sewer charges. Our dispute has been caused by the existence of a garden hose spigot on Meter 1 which feeds the condenser. Because there was potential for water to be used from that spigot, the City has charged sewer flow on Meter 1. We maintain that the garden hose spigot was never used, that the concern is merely theoretical, and that sewage charges on Meter 1 should be credited as having been imposed in error. 2864 Eaga Dedicated to Service a, Ewan, MN 55121 Phones .651454-5180 Fax: G5 F ,.454-52$ f ClO1fER< 11F COLD ST RRGrE Since the matter came to light, we have re -piped the 1 inch garden hose to Meter 2 after meetings with the City of Eagan Public Works. Going forward the new water bilis are being charged as water only on Meter 1, and charged water and sewer on Meter 2. Since the re -plumbing we have used 0 units of water on Meter 2, the Domestic / sprinkler. This shows that Cloverleaf virtually never uses this system, including the garden spigot. This substantiates our position that while the garden spigot was piped to Meter 1, it was unused and that Meter 1 always captured only the condenser water, Furthermore, Cloverleaf has already paid several invoices for the sewer charges from Meter 1 prior to this dispute involving $6,289.65 on the November 27 invoice. From April 2013 until July 2014 Cloverleaf paid sewer charges that amounted to $6,475.41 that were phantom charges for the same reason. Our position has been that we will not attempt to recover those charges already paid for sewer discharges that never happened if the City of Eagan will work with Cloverleaf on the matter at hand. On behalf of Cloverleaf Cold Storage, I appreciate the Public Works Committee's time and consideration on this matter. Thank you Patrick Sommervold Cloverleaf Cold Storage gear 'ale Blvd, ra an, MA 55121 ,, Phone: 651-454-5180 ' ax 651454-5281 Patrick Sommervold From: Sent: To: Subject: Attachments: Follow Up Flag: Flag Status: Patrick, Joe Gibbs [JGibbs@cityofeagan.com] Thursday, January 22, 2015 9:25 AM Patrick Sommervold 2864 Eagandale Blvd image001.png; image002.gif Follow up Flagged Below is a screen shot of the old deduct meter reads from North Star Foodservice. Please let me know if you have any further questions. Jon Eaton 651-675-5215 All I Water Service Read Date goy Deduc 04(26/2007 42925 546 Deduc 01/18/2007 42925546 Sewer Deduc 10/25/2006 42925546 Sewer Deduc 07(26/2006 42925.546 Sewer Deduc 04/21/2006 429255-16 5ev,ker Deduc 01/250006 42925546 `�ev,er Deduc 10/20/20D5 42925546 Sewer Deduc07/2.7/2005 42925546 Sev,,er Deduc 04/22/2005 42925516 Sewer Deduc 01/20(2005 42925546 Meter # Thank you, City tif Jclll' Read Type Read St ,ttafs 4 -kW Sewer Deduct Actual Read Sewer Deduct Actual Read Sewer Deduct Actual Read Sewer Deduct Actual .Read Sewer Deduct Actual Read Sewer Deduct Actual Read Sewer Deduct Actual Read Sewer Deduct Actual Read Sewer Deduct Actual Read Sewer Deduct Actual Read Prelifet0 Current Days 26889.00 26889,00 4 26807,00 26889.00 98 26612,00 26807.00 85 25927,00 26612.00 91 25122,00 25927,00 96 24964,00 25122,00 86 247884;00 24964,00 97 23927,00 24784,00 85 23111,010 23927,00 96 22975.00 231.11.00 92 22813,00 2297 5,10 0 illed Usag Pen Joe Gibbs I Utility Billing & Special Assessments Accountant City of Eagan 1 City Hall 1 3830 Pilot Knob Road 1 Eagan, MN 55122 651-675-50291651-675-5012 (Fax) 1 JGibbs(a�cilvofeagan.com 82.00 195,000 6885,00 0 805,00 0 155,00 0 180.00 0 857,000 816,00 0 136,00 0 162,00'0 THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. 1 Patrick Sommervold From: Sent: To: Subject: Attachments: Jon Eaton [JEaton@cityofeagan.com] Thursday, January 29, 2015 9:37 AM Patrick Sommervold 2864EagandaleBlvd.xlsx image001.gif; image002.gif; 2864EagandaleBlvd.xlsx Hi Patrick, Attached are the historical meter readings for the service discussed. The deduct meter reading does not seem to match stated sewer deduct meter. I am looking for a meter reading on meter number 42925546 (the sewer deduct meter). Sincerely, Jon Jon Eaton, Superintendent of Utilities 1 3419 Coachman Point 1 Eagan, MN 55122 If of 11Jloiao Office: 651-675-5215 1 Fax: 651-675-5211 1 www.citvofeagan.com Like Us on Facebooki www.facebook.com/CityofEagan THIS t:r .J - UNi A , k ,! FAA' • ',:ap,rf '?M C:{)N'rIDEN1?AL AND/OR o ifii.':R &'sE PROPRIETARY tv1ATER AL 'htts f:}€ to e cxtti•f by r: c tivers this in o >m, pinaso c ontni. the?r d t. Ind delete the Mail and its at achrnents twin <:11 computer 1 d Created Date/Time: 01/28/2015 11:04:22 AM Customer Number: 00073546 Account Number: 0036501187 Service Address:. 2864 EAGANDALE BLVD Mailing Address; CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 Service Read Date Meter it Read Type Read Status Previous Current Days Billed Usage Water Sewer Water 1/16/2015 0:00 66065123 Water Actual Read 11886 12293 92 407 Water 10/16/2014 0:00 66065123 Water Actual Read 9921 11886 93 1965 9009 42719 Water 7/15/2014 0:0066065123 Water Actual Read 9168 9921 92 753 Water 4/14/2014 0:00 66065123 Water Actual Read 8990 9168 89 178 Water 1/15/2014 0:00 66065123 Water Actual Read 8710 8990 90 280 Water 10/17/20130:00 66065123 Water Actual Read 8018 8710 92 692 Water 7/17/2013 0:00 66065123 Water Actual Read 7859 8018 83 159 Water 4/25/2013 0:00 66065123 Water Actual Read 7850 7859 100 9 Water 1/15/2013 0:0066065123 Water Actual Read 7825 7850 91 25 Water 10/16/2012 0:0066065123 Water Actual Read 7436 7825 91 389 Water 7/17/2012 0:00 66065123 Water Actual Read 7131 7436 92 305 Water 4/16/20120:00 66065123 Water Actual Read 7096 7131 90 35 Water 1/17/2012 0:00 66065123 Water Actual Read 7076 7096 90 20 Water 10/19/2011 0:00 66065123 Water Actual Read 6927 7076 92 149 Water 7/19/2011 0:00 66065123 Water Actual Read 6800 6927 95 127 Water 4/15/2011 0:00 66065123 Water Actual Read 6789 6800 87 11 Water 1/18/2011 0:00 66065123 Water Actual Read 6774 6789 92 15 Water 10/18/2010 0:00 66065123 Water Actual Read 6589 6774 95 185 Water 7/15/2010 0:00 66065123 Water Actual Read 6443 6589 90 146 Water 4/16/2010 0:00 66065123 Water Actual Read 6424 6443 87 19 Water 1/19/2010 0:00 66065123 Water Actual Read 6403 6424 96 21 Water 10/15/2009 0:00 66065123 Water Actual Read 6267 6403 91 136 Water 7/16/2009 0:00 66065123 Water Actual Read 6096 6267 91 171 Water 4/16/2009 0;00 66065123 Water Actual Read 6031 6096 85 65 Water 1/21/2009 0:00 66065123 Water Actual Read 5847 6031 98 184 Water 10/15/2008 0:00 66065123 Water Actual Read 5082 5847 90 765 Water 7/17/2008 0;00 66065123 Water Actual Read 4463 5082 90 619 Water 4/18/2008 0:00 66065123 Water Actual Read 4377 4463 78 86 Water 1/16/2008 0:00 66065123 Water Actual Read 4214 4377 92 163 Water 10/16/2007 0:00 66065123 Water Actual Read 3536 4214 92 678 Water 7/16/2007 0:00 66065123 Water Actual Read 2877 3536 81 659 Water 4/26/2007 0:00 66065123 Water Actual Read 2599 2877 98 278 278 196 Sewer Deduc 4/30/2007 0:00 42925546 Sewer Deduct Actual Read 26889 26889 4 0 Sewer Deduc 4/26/2007 0:00 42925546 Sewer Deduct Actual Read 26807 26889 98 82 Water 1/18/2007 0:00 66065121 Water Actual Read 2271 2599 85 328 328 133 Sewer Deduc' 1/18/2.007 0:00 42925546 Sewer Deduct Actual Read 26612 26807 85 195 Water 10/25/2006 0:00 66065123 Water Actual Read 1034 2271 90 1237 1237 552 Sewer Deduc' 10/25/2006 0:00 42925546 Sewer Deduct Actual Read 25927 26612 91 685 Water 7/27/2006 0:00 66065123 Water Actual Read 0 1034 78 1034 1272 467 Water '7/27/2006 0:00 37095114 Water Actual Read 12094 12332 97 238 Sewer Deduc, 7/26/2006 0:00 42925546 Sewer Deduci Actual Read 25122 25927 96 805 Water 5/10/2006 0:00 66065123 Water Actual Read 0 0 0 0 208 50 Water 4/21/2006 0:00 37095114 Water Actual Read 11886 12094 86 208 Sewer Deduc 4/21/2006 0:00 42925546 Sewer Deducl Actual Read 24964 25122 86 158 Water 1/25/2006 0:00 37095114 Water Actual Read 11697 11886 97 189 189 9 Sewer Deduc- 1/25/2006 0:00 42925546 Sewer Deduce Actual Read 24784 24964 97 180 Water 10/20/2005 0:00 37095114 Water Actual Read 10814 11697 85 883 883 26 Sewer Deduc 10/20/2005 0:00 42925546 Sewer Deducl Actual Read 23977 24784 85 857 Water 7/27/2005 0:00 37095114 Water Actual Read 9983 10814 96 831 831 15 SewerDeduc 7/27/2005 0:00 42925546 Sewer Deduct Actual Read 23111 23927 96 816 Water 4/22/2005 0:00 37095114 Water Actual Read 9832 9983 92 151 151 15 Sewer Deduc 4/22/2005 0:00 42925546 Sewer DeduclActual Read 22975 23111 92 136 Water 1/20/2005 0:00 37095114 Water Actual Read 9669 9832 0 163 163 5 Sewer Deduc 1/20/2005 0:00 42925.546 Sewer DeduclActual Read 22813 22975 0 162 40 40 51 20 14 02 ) City of Eagan 3830 Pilot Knob Rd City of Mop Eagan, MN 55122-1810 Please Return This Portion With Your Payment r 'eA41,-AboReSsEei--,71-4-ww;f:t-t, 5820 r I, CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 Ith11111,1111111wHilliimilp111111111111111rwilliblii BILLING DATE: 07/25/2013 „(4414.01:4102- 00073546 0036501187 08/22/2013 $737.20 1111111111(1101311611111€13110111171314161(11101J113.12!111111 1 111 e',1.eeeee-W- EMIT -AND MAKE Oilgtkt 'AYA81:-Mr04%. CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 1111111m111111,119,11111111111,111111,1191n111111,011,11 SERVICE ADDRESS: 2864 EAGANDALE BLVD 00073546 I1019:041B4O0491KIIRAIRIANOTAttil9011ERMINIMADiTetNitentii-Mt 0036501187 04/25/2013 - 07/17/2013$737.20 • 08/22/2013 SERVICE ADDRESS: 2864 EAGANDALE BLVD oftimotliogoitioMpp-- Meter # Read Date •Previous Reading Currrnt Reading 66065123 07/17/2013 7859 8018 41780933 07/25/2013 23 23 Total Water Consumption: Billed Sewer Consumption: a) 175 150 125 100 75 50 25 r ritrr UStIge 159 0 159 159 Jul.13 BALANCE FORWARD: WATER STATE TESTING FEE SALES TAX TRANSPORTATION SALES TAX SEWER TOTAL CURRENT CHARGES: TOTAL AMOUNT DUE: 0.00 225.34 1.45 15,49 0.56 494.36 737.20 737.20 Penalty of 1.5% per month will be charged on past due balances. Amounts more than 60 days past due, by law, may be added to a future properly fax bill and subject to a $25 certification fee plus additional Interest / Api7AIW-d I IO of rt:iftly, /j q dd.) ' • , City of Eagan I 3830 Pilot Knob Rd 1 Eagan, MN 55122-1810 1 www.ci.eagan.mn.us 1 651-675-5030 40 40 73 14 02 14 I City of Eagan 3830 Pilot Knob Rd Eagan, MN 55122-1810 Please Return This Portion With Your Payment jix.;17:4„. zAto CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 004673 111,11.0111011-110,1111111111111.141111hehull.Plil BILLING DATE: 10/30/2013 atiommumio 130 tildictiOt 00073546 0036501187 11/28/2013 $3189.43 !, k"4t, millIPAH11110113REDIEin 114.1",IR VAN 113 A 11E01 RCKW '..A_YA.91[701-.0*W.1:0 CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 SERVICE ADDRESS: 2864 EAGANDALE BLVD .:t:raitkti.tii*gitlkgtt*ctaft4::,tk:MttiV1rttfgfk.,t1,ChiaOgl,NiaM4:aga:aiVitONM4 00073546 0036501187 ( 07/17/2013 -10/17/2.0 11/28/2013 SERVICE ADDRESS: 2864 EAGANDALE BLVD Meter 66065123 41780933 i'$011 1 8 RECT1 . 14 Road Date Previous Reading 0t1t7uni tiaatikftli Wage 10/1772013 8018 8710 692 10/3012013 23 23 Total Water Consumption: Billed Sewer Consumption: 0 692 692 600-: 500:: 400: 300; 20I 100 0 - Jul -13 001-13 ....le.,:'it4g<VigliVe.'4NA,,'0 • 1V41.1.,:wt 2014 Dog Licenses go on sale December 1st, 2013. Please visit www.cityofeagan.com for further information, 714-44*W .Z,Zrx, '54,11 r;1144-4 . 47, PREVIOUS BILL PAYMENT - THANK YOU BALANCE FORWARD: WATER STATE TESTING FEE SALES TAX TRANSPORTATION SALES TAX SEWER TOTAL CURRENT CHARGES: TOTAL AMOUNT DUE: 737.20 737.20CR 0.00 971,80 1.59 66.81 2.43 2,146,80 3,189.43 3,189.43 Penalty of 1.5% per month will be charged an past due balances. Amounts more than 60 days past due, by law, may be added to e future properly tax bill and subject to a $26 certification fee plus additional interest \ !AFM1D11 plant App :md !F3 7 Plan Red E)h;of...x ay?, 1,.41-„o Marl Acctl LL L2 AZSErj ; &IAA i4.;,:fd City of Eagan 1 3830 Pilot Knob Rd 1 Eagan, MN 55122-1810 1 www.cityofeagan.com 1 651-675-5030 40 4 47 07 14 02 City of Eagan P 3830 Pilot Knob Rd City of Ea l Eagan, MN 55122-1810 Please Return Thla Portion With Your Payment -476 CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 IiiIu1101uI11i.111hIIviIII'Hp11n,.1111111PIl'i'III1I11I11' 004707 BILLING DATE: 01(2612014 0036501187 SERVICE ADDRESS: 2864 EAGANDALE BLVD CUSTOMER NUMBER 00073546 ACCQUNT NUMBER PAY ON OR t3EFORE 00 36501187 02/27/2014 $1,296.63 I111111111111131#1lil l 111111 IIIIIII II III IIIII IIIIIf111 003650118700073546000129663 40,1 AKEtHECR4ISAYABLE.T CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 liI'PIII'PH'l'IIIIIII'11111"'i'IIIIIIPII'II11I1111111I`I`I'i SERVICE ADDRESS: 2864 EAGANDALE BLVD 10/17/2013 -01/15/2014 Meter# Read Date I*tevtous Readlt 66065123 01/15/2014 8710 41780933 01/14/2014 23 g Current Reading 8990 24 Total Water Consumption: Billed Sewer Consumption: tlsagu 280 1 280 280 PREVIOUS BILL PAYMENT - THANK YOU 0 (,7 0 to N 0 BALANCE FORWARD: FIRE LINE WATER STATE TESTING FEE SALES TAX TRANSPORTATION SALES TAX SEWER 600 TOTAL CURRENT CHARGES: TOTAL AMOUNT DUE: 400 300 200 100 0 3,189.43 3,189.43CR 0.00 2,15 395,00 1.59 27.30 0.99 869.60 1,296.63 1,296.63 Penalty of 1.5% per month will be charged on past due balances. Amounts more than 60 days past due, by law, may be added to a future property tax bill and subject to a $25 certification fee plus additional interest Jul -13 Qct -13 Jan -14 2014 Dog Licenses are now on sale. Please visit www.cityofeagan.com for further information. P;r s City of Eagan 13830 Pilot Knob Rd 1 Egan, MN 55122-1810 1 www.cityofeagan.com 1651-675-5030 40 40 4? 1? 14 02 City of Eagan 3830 Pilot Knob Rd City of kall Eagan, MN 55122-1810 Please Return This Portion With Your Payment M=1-7,441:17001210 CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 mirid,UPTI,01014thI4141P"Iliiikhlathitilh 004717 BILLING DATE: 04/22/2014 ..EEEEMEEEKEEEe. 4,14d 141-WIL, 00073546 0036501187 05i/2%4;2-711 $82516 111 11 111 1 1 110111)10111)11 0]!!![1(110!8!154 111 111 111 Eavise.I4Jt CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 A-W:7m SERVICE ADDRESS: 2864 EAGANDALE BLVD ZrW'clflintjrfirijtrifW'riraP:; )t):**N 470W:Ptlita, ttinV- 44 i! 05/22/2014 ,•= Elm.,0,:w.e,&,,,Ewma4,,MAEmmEmM4.3wmft\E..EftmmWEA=WWPE,E4EkEMmmUft.,*mmmmWWMOA&mmeEeNd, SERVICE ADDRESS: 2864 EAGANDALE BLVD afe',t Meter 0 66065123 41780933 Read Date Previous Reading Current Reading 04/14/2014 8990 9168 04/22/2014 24 24 Total Water Consumption: Billed Sewer Consumption: 44=,' = p tc,4rerOliP. = 550 ro 500 O /100 In • 300 200- 100 0 411040104Nt Usne 178 0 178 178 Jul -13 Out- 3 Jan -14 Apr -14 Odd & Even watering restrictions are in effect for2014 and apply to ALL properties, See the City website for more information. Help make our community a more sustainable place to live, PREVIOUS BILL PAYMENT - THANK YOU BALANCE FORWARD: WATER STATE TESTING FEE SALES TAX TRANSPORTATION SALES TAX SEWER TOTAL CURRENT CHARGES: TOTAL AMOUNT DUE: 1,296.63 1,296.63CR 0.00 252.20 1.59 17,34 0.63 553.40 825.16 B25.16 Penalty of 1,5% per month will be charged on past due balances, Amounts more than 60 days past due, by law, may be added to a future property tax bill and subject to a $25 certification fee plus additional Interest !A r punt rtefd • t "I City of Eagan 1 3830 Pilot Knob Rd 1 Eagan, MN 55122-1810 1 www.oityofeadan,com 1 651-675-5030 0104017732 40 40 e-.1': City of Eagan 14n 3830:Pilot Knob Rd 02 City of rite Eagan, MN 55122-18/0 Please Return This Portion 1/11161 Your Payment 74708g, CLOVERLEAF COLD STORAGE CO 2884 EAGANDALE BLVD EAGAN MN 55121-1211 BILLING DATE: 07729/2014 11400 00073546 cams !1-10711Z.L. "ivk -tag& 00073546 006501187 ';08/28/2014 - L v: $3545.36 1111111111P61101.94010181111115g11111111 -10111:001 8.0106.0-8-PAYA.1101RR CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 11111111111pi1111l11 irilli11ellyfilaillo114111,111111,11111111 SERVICE ADDRESS: -14-4001Bittir :14- 2 0036501187 04/14/2014 07/15/2014 -ImookentwmAtewttes--m-,-;,,ammle. SERVICE ADDRESS: 2884 EAGANDALE BLVD ty Motor.11 Road Dl Pokviottc ttrecht Rustling limo 86065123 07/15/2014 9168 9821 753 41780933 07/31/2014 24 24 Total Water Consumption: 753 Billed Sewer Consumption: 753 Th 700 800 500 400 300 200 100 Jul -13 Oct -13 Jan -14 41r-14 Jul -14 Odd & Even watering restrictions are in effect for2014 and apply to ALL properties. See the City website for more information. Help make our community a more sustainable place to live. $3, EAGANDALE BLVD 08/28/2014 ebs...4*-m-semeweata. PREVIOUS DILL PAYMENT - THANK YOU BALANCE FORWARD: 825.10 825, 16CR 0.60 WATER 1,057.20 STATE TESTING FEE 1,59 SALES TAX 72,68 TRANSPORTATION SALES TAX 2.64 SEWER 2,411.26 TOTAL CURRENT CHARGES: 3,545.36 TOTAL AMOUNT DUE: 3,545,30 Penally of 1.5% per month will be charged on past duo balances. Amounts more than 00 days past duo, by law, may be added to a future property fax MU and subject to a $26 cariltIcatkm foe plus additional Interest i'.„ l' ',:e r Mfig,.:VA P!'iPrt Are, tilp., PI---: • 1 ,i"t,f,:r,:rjr 1 "i • l'''- 44, - Ltt: ' '‘P• 4 1 City of Eagan 1 3830 Pilot Knob Rd 1 Eagan, MN 55122-1810 1 www.cityofeagan.com 1 651-675-5030 • 58 City of Eagan 14 p^h, 11„„,.. 3830 Pilot Knob Rd oa thme y 1h i Eagan, MN 55122-1810 6,7 Please Return This Portion with Your Payment CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 BILLING DATE: 01/29/2014 0047n 11 - ACCOUNT NUMBER I 00073546 0036501187 08/28/2014 AMOUN1DUE $37545.36 11111111111polijpgInoilplyalliain REMIT AND MAKS CHECKS PAYADLETD: CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 h AA • v; SERVICE ADDRESS: 2864 EAGANDALE BLVD Customer Number * Aquflt tumbr 00073546 0036501187 4iinPe.riotl ' 04/14/2014 - 07/15/2014 Total Pup Pete . 08/28/2014 SERVICE ADDRESS: 2864 EAGANDALP BLVD Water M (Thousatia. r`enDings °le -aliens) oter # Read Pete Previous Reading Gement Real Usage 66065123 t 07/15/2014 9168 9921 753 41780933—,. 07/31/2014 24 24 0 fvLe'l-e'r 5.,s_ Billed Sewer Coo S M n: .)9(0 783 Total Wetter Consumption: 753 "1 ItX-tif \ - Water Use History . Thousands of Gallons 700:1-- 600' 406; 300: 200-: Jul -13 04t -"P Jan -14 r..14 Jul -14 ruldsvage enter Odd & Even watering restrictions are in effect for2014 and apply to ALL properties. See the City website for more information. Help make our community a more sustainable place to live. PREVIOUS SILL PAYMENT- THANK YOU WATER BALANCE FORWARD; 4,61-' A .krt STATE TESTING FEE 1,/.. b•-3 SALES TAX TRANSPORTATION SALES TAX SEWER TOTAL CURRENT CHARGES: TOTAL AMOUNT DUE: 825.16 825.16CR 0.00 1,0.57.20 1.59 72.68 2.64 2,411.25 3,545.36 3,5•45.36 Penalty of 1.6% per month will be charged on past due balances. Amounts mare than 60 days past due, by low, may be added to a future property tax bill and subject to a $25 aortlOcation foo plus additional intorost IA FMOit Plant And VOA 2Approvod Approved Plant Reed,„„Z.1.-„,.:4:1. Discount Date Plantif Acct Assotft Amt Use of Purchas (0 5 1.41k c, 24, L4, 1113L1, 11 Mr.semases*M1*. City of Eagan I 3830 Pilot Knob Rd 1 Eagan, MN 55122-1810 1 wvvw_dityofeagan.com 1 651-675-5030 2 40 40 3 4 6 1 City of Eagan 3830 Pilot KnotoRd City af Eaoan Eagan, MN 55122-1810 Pleatio Return Thla Portion With Your Payment u ItIa0 ailiftbrearares, CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 BILLING DATE; 10/30/2814 80434$ V•P 1 Auk 41N144:41f?4 00073546 0038501187 11/27/2014 $95:5171-1 111111111111))11.1111811(1)10011M1010y9iiiiiiil et:7' • CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 IIiuIIt AYAtu. SERVICE ADDRESS: 284 EAGANDALE BLVD ..401513 „ 00073548 0036501187 Ki 07116/2014 10/18/2014 9251 11 11/2712014 Yi-T.74-a-WcWAIi.11-ciWZN=AT-ZMacv;=-FIst.41a,4.nniaaegkt.pag: ai,s4 SERVICE ADDRESS: 2064 EAGANDALE BLVD 4E4 Motor 86088123 41780933 0 fld DL Pioveouli FithWirk.g 10/18/2014 9021 10/30/2014 24 MOO 1(313, 1.403 1200 1000 800 800 +100 4f14-1 200 0 001'0 Currant •Fietgitri 11886 24 Total Water Consumption; Billed Sewer Consumption: Irma 1966 0 1 5 1965 TLA Jan.14 Por -14 0044 NEW payment and billing options now available with e - utility billing. To register for an e-UtilitybIlling account or to make a one-time credit card payment, visit e.uo,oltyoleagon.com ttpppflifg21Egygpggiaip*ilgAfy„6itr PREVIOUS BILL PAYMENT - THANK YOU BALANCE FORWARD; FIRE LINE WATER STATE TESTING FEE SALES TAX TRANSPORTATION SALES TAX SEWER TOTAL. CURRENT CHARGES; TOTAL AMOUNT DUE; 3,546,38 3,546.36CR 0.00 9.00 2,75.4.00 1.59 189.96 5;11 6,289.50 9,231.11 vn r Vetkrig 9,251.11 Penally of 1.6% per Month will be charged en pest due balances. Amounts more Mort 80 days past duo, by mow, may be added to a future property tux bill and subject to a $25 cortillottort fee plus edditIonal Interest VI Iii.:5Lo atks krb (pow tEm21- , City of Eagan I 3830 Pilot Knob Rd I Eagan, MN 65122-1810 I www.cityofeagan.com I 651-675-5030 %IA City of Eagan 3830 Pilot Knob Rd City of Eag,all Eagan,MN 55122-1810 Please Return This Portion With Your Payment -:::Afarfrobfit -101,vr-rf-4,111.41sw ADDRESS SERVICE REQUESTED CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 111111 11111 11111111 1111 1111 11111 II I 1111111 1111111111 II 1111 P III I Billing Date: 1/22/2015 .PgR 00073546 0036501187 04- 02/2612015 $9,866.31 111111111111j1j1J15101111181)011°10111,11!101191811!11111111 CITY OF EAGAN ATTN: UTILITY BILLING 3830 PILOT KNOB RD EAGAN, MN 55122-1810 SERVICE ADDRESS: 2864 EAGANDALE BLVD custot,t!TtNunlbe1-;,t1---t.'1,-t; AcothAnt Num 00073546 '" • -• • , eeed - • • -Total Quo 10118/2014 to 01/16/2015 02/26/2015 SERVICE ADDRESS: 2864 EAGANDALE BLVD Meter # Read Date Previous Reading Current Reading 66065123 01/16/2015 11886 12293 41780933 10/30/2014 24 24 Total Water Consumption: Usage 407 0 407 THOUSANDS OF GALLONS 200 164/0 1260 W,ter 0430,004q r NEW payment and billing options now available with e -utility biting. To register for an e -Utility billing account or to make a one-time credit card payment, visit eub.oityofeagan.com City of Eagan 1 3530 Pilot Knob Rd u2t(,(2.-ek BILLING PENALTY 9,261.11 0.00 BALANCE FORWARD; 9,251.11 STATE TESTING FEE 1.59 WATER 572.80 SALES TAX 39.38 TRANSPORTATION SALES TAX 1.43 TOTAL CURRENT CHARGES: 615.20 TOTAL AMOUNT DUE: 9,666.31 Penalty of 1.5% per month will be charged on past due balances. Amounts more than 60 days past due, by law, may be added to a future property tax bill and subject to a $25 certticatIon fee plus additional Interest. , 1:4170,41 Ana ATprovixt Apev, .!ta PtaneRed• In Dimwit Date Aoctrf ,!,4 , 1 Eagan, MN 55122;181'0 Aftw:cityofesIgan:oom -1-651,43.7.5-5030 LI 0 '10 87 12 02 City of Eagan EY 01 E8a3g0anP,HMINKI*1(Db r(1 55122-1810 Please Return This Portion With Your Payment 004087 CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 .1111,11,111"diulgrilti'dlim011,11101+1.1014 BILLING DATE: 04/30/2015 0.0,S9P.M4Pkt„V16 0036501187 06/28/2015 $7,278.80 111111101,1g11.1111,1,101jNiloloijITERIIIIHIIIII 0 rtitilfrIANUMAIIBOOK6:*XYABIAM CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 SERVICE ADDRESS: 2864 EAGANDALE BLVD ,..0.11iseititaik1Ritt#011:01011111111#1142:*(411416110#1*.01111111111514#1)16111::''''. • • • ••••••••• • ... ,...• • .. • f' -••t;:' 00073546 • ' » 01/1612015-0 ..„_ 0036501187 ,Art,11,11,4tI(.11,41,: $7,278.80 • SERVICE ADDRESS: 2864 EAGANDALE BLVD Wtorl Ttead Dew PaWkwe Reading CunonL Masan Usage 66065123 04/08/2015 12293 12336 43 Total Water Consumption: -i,7 14 y.) Sie4 Pc Odd & Even watering restrictions are in effect for2015 and apply to ALL properties. See the City website for more information. Help make our community a more sustainable place to live. 43 4:00011NSiontattrommold.0 PREVIOUS BILL PENALTY PAYMENT- THANK YOU TRANSFER TO WATER AR TRANSFER TO SEWER AR TRANSFER FROM CERTIFICATION WATER TRANSFER FROM CERTIFICATION SEWER BALANCE FORWARD: WATER STATE TESTING FEE SALES TAX TRANSPORTATION SALES TAX TOTAL CURRENT CHARGES: TOTAL AMOUNT DUE: 9,866.31 304.65 2,961.46CR 2,823.83 3,053.68 2,823.83CR 3,053.68CR 7209,50 63.20 1.59 4.35 0.16 89:30 ) 7,278.80 Penally of 1.5% per month will be charged on past due balances. Amounts more than 60 days past due, by law, maybe added to a futuroproperly fax biased subject to a $25 -9 edification h .i• IA Fur mc.4 .r33„„ ofmthillionni rattog, ,-, - IWIrrif, App, -/rd .1,7,Rn:Z k40_, Phnte, ;Alm 21t Pitef.h.r.j."6 L City of Eagan 1 3830 Pilot Knob Rd I Eagan, MN 561-22-181-0 www;cityofeagan.com 651 -675-6030» Patrick Sommervold From: Sent: To: Cc: Subject: Attachments: Joe Gibbs [JGibbs@cityofeagan.com] Thursday, May 21, 2015 10:31 AM Russ Matthys Jon Eaton; Patrick Sommervold RE: 2864 Eagandale Blvd image001.gif; image0o2.png Russ, I have removed the 6 penalties in question for a total of $304.65. Thank you, City Joe Gibbs 1 Utility Billing & Special Assessments Accountant City of Eagan I City Hall 13830 Pilot Knob Road I Eagan, MN 55122 651-675-5029 1651-675-5012 (Fax) I JGibbs(o�cttvofeagan.com THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the a -mall and its attachments from all computers. From: Russ Matthys Sent: Thursday, May 21, 2015 10:26 AM To: Joe Gibbs Cc: Jon Eaton; Patrick Sommervold Subject: RE: 2864 Eagandale Blvd Joe, Patrick has been patiently waiting for this matter to be addressed by the Public Works Committee of the City Council for the past few months. The meeting is being delayed until another matter can be scheduled for the same meeting. I was hopeful that the meeting was going to be scheduled before the end of May, but that is looking questionable. However, I do believe that the meeting will occur within the next 2 to 3 weeks. I would ask that we not apply any penalties to the unpaid balance during the time Cloverleaf has been waiting for the committee meeting to be scheduled. The delay has been the City's responsibility. Please contact me with any questions. Thank you, Russ Russ Matthys, P.E. 1 Public Works Director 1 City of Eagan City of Eagan 1 3830 Pilot Knob Road 1 Eagan, MN 5512211 651-675-5646 1 651-675- 5694 (Fax) 1 rmatthysPcitvofeagan.com THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. if you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. 1 Patrick Sommervold From: Sent: To: Cc: Subject: Attachments: Patrick, Joe Gibbs [JGibbs@cityofeagan.com] Thursday, May 21, 2015 8:58 AM Patrick Sommervold Russ Matthys; Jon Eaton RE: 2864 Eagandale Blvd image001.png; image002.gif I was able to check into the penalty amount of $304,65. That penalty amount is from the unpaid portion of the November 2014 cycle bill. If you remember I had reversed 3 rounds of penalties that had gone on while we were reviewing your accounts. Now that we have completed the review of your accounts there is an unpaid balance from the November 2014 invoice. Eagan's penalty policy says that a penalty of 1.5% will be applied per month on past due balances. Please let me know if you have any further questions. Thank you, city Okapi Joe Gibbs Utility Billing & Special Assessments Accoun City of Eagan 1 City Hall 13830 Pilot Knob Road I Eagan, MN 55122 651-675-5029 1651-675-5012 (Fax) I JGibbs a(�citvofeagan.corn THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus tor use only by the Intended recipient, If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. From: Patrick Sommervold[mailto:psommervold@cloverleaf.com] Sent: Wednesday, May 06, 2015 11:10 AM To: Joe Gibbs Subject: RE: 2864 Eagandale Blvd Joe, Just got my water bill, and I am still working with Jon and Russ on the previous $6289.65 bill that has been forwarding for the last year. I am questioning the penalty fee on account number 0036501187 for 304.65. Let me know. Thank you Patrick Sommervold Plant Manager Cloverleaf Cold Storage Eagan MN 55121 Phone 651-454-51.80 Fax 65.1-454 5281 Cell 507-829-3123 40 40 53 09 City of Eagan 12 02 City of Eapll 3830 Pilot Knob Rd Eagan, MN 55122-1810 Please Return This Portion With Your Payment CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 005309 $0,3 1114111111111.1.111.1111.91111.1111,1441P,IIIPHIPIH111 BILLING DATE: 07/30/2015 00073546 $-• 1024.410 0036501187 08/27/2015 $9,340.80 11111111111111,111,110111[111011.11M10111,11111 li111 AMOUNT DUE M.A.` tilt& 'Illt<E4"PaiA--W4', CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 il*Ii04:00W.14440CPW1040111411Zti- : A016044g1104fl, 00073546 0036501187 04/08/2015 - 07/15/2015 SERVICE ADDRESS: 2864 EAGANDALE BLVD a 0, gfilitte§i rl • 41;11riiiillPiLtialitr011 I •333..",a a a r 44,4 4440 Meter* Read Date Previous Reading Current Reading Usage 66065123 07/15/2015 12336 13966 1630 Total Water Consumption: 1630 Jhousands of Gallons 2000 1000; 1600,, 1400 1200' 1000 600 400 201) ui-14 Oct -14 an -15 Apr -15 Jul -16 Odd & Even watering restrictions are in effect for2015 and apply to ALL properties. See the City website for more Information. Help make our community a more sustainable place to live. SERVICE ADDRESS; 2864 EAGANDALE BLVD • „ 08/27/2016 $9,340.80 pi, u • -r; _41 :a) PREVIOUS BILL PENALTY PAYMENT - THANK YOU PRIVATE HYDRANT INSPECTION - 2014 BALANCE FORWARD: WATER STATE TESTING FEE SALES TAX 168.31 TRANSPORTATION SALES TAX 6.12 TOTAL CURRENT CHARGES: TOTAL AMOUNT DUE: 7,278.80 21.63CR 684.50CR 144.00,_ 6716.67 2,448.11-1 1.59 2,624.13 9,340.80 Penalty of 1.5% per month will be charged on past due balances. Amounts more than 60 days past due, by law, may be added to a future property tax bill and subject to a $25 certification fee plus additional interest fz,rift NJPI 43W( npprow Thad POINOVed • ont !-„Keti. . 1' Dfstount ate, „ 1').01•11.;!, AtX.;:i; AzY-.0 Artit Use of co N City of Eagan 1 3830 Pilot Knob Rd 1 Eagan, MN 55122-1810 1 www,cityofeagan.com I 651-675-5030 Agenda Memo September 1, 2015 Public Works Committee Meeting III. Inflow & Infiltration (I&I) Program Surcharge Appeal Direction To Be Considered: Provide direction to City staff regarding the final disposition of the Inflow & Infiltration (I&I) Program surcharge for property at 1522 Aspen Drive in accordance with City Code 3.40, Subdivision 10, Clear Water Discharge Prevention and Prohibition. Background: • On September 1, 2009, the City Council adopted an amendment to City Ordinance 3.40 regarding the Rules and Regulations relating to Sanitary Sewer Service that requires compliance with a mandatory inspection program and any related corrective work orders. • On December 15, 2009, the City Council implemented the Inflow and Infiltration (I&I) Inspection Program/Policy to eliminate clearwater flow from the sanitary sewer system. • Part of the amendment, and accordingly the I&I Inspection Program, incorporated a fee schedule that provided for a surcharge to be placed against utility billing accounts for those properties that either didn't schedule an inspection or did not complete a resulting corrective work order within the prescribed time frame. • The Surcharge Fee is $150 per month for Single Family properties and $500 per month for all others. • In anticipation of appeals, the Council directed the Public Works Committee to review any appeals and provide their recommendation back to the Council under the Consent Agenda. Staff has recently heard from one property who wants to appeal their remaining surcharge. • The following surcharge appeal is being presented to the Public Works Committee for the purpose of corresponding recommendations for future Council action. The property has been found to be in compliance with City Code regarding the I&I Program. As a result of the individual review, the related surcharge appeal should be recommended to be waived or denied. o Andrea Sanchez, 1522 Aspen Drive - Remove $150 surcharge • All surcharges for said property were applied in error. Placement of the surcharges was not in compliance with the City ordinance and should accordingly be waived.