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09/01/2015 - City Council Public Works Committee (2)AGENDA PUBLIC WORKS COMMITTEE MEETING TUESDAY, SEPTEMBER 1, 2015 4:45 P.M. CITY HALL CONFERENCE ROOMS 1A&B I. ADOPT AGENDA II. CLOVERLEAF COLD STORAGE - SEWER CREDIT REQUEST III. I&I SURCHARGE APPEAL IV. ADJOURNMENT Agenda Memo September 1, 2015 Public Works Committee Meeting II. Cloverleaf Cold Storage - Sewer Credit Request Direction To Be Considered: Provide staff direction to respond to a request from Cloverleaf Cold Storage, 2864 Eagandale Boulevard, to credit the sanitary sewer portion of their November, 2014, utility bill $3,144.82. Background: ® There are water customers within the City of Eagan that utilize water for purposes that do not involve the discharging of the used water into the sanitary sewer. In addition to more expected uses, such as for irrigation and swimming pools, some customers, typically non- residential, consume large quantities of water that are never discharged into the sanitary sewer. Examples include Coca Cola for the production of their product and Thomson Reuters for the cooling tower utilized by their HVAC system, most notably for the cooling of their significant computer system. ® Sanitary sewer charges on City of Eagan utility bills are typically based upon the metered amount of water used by the individual property/user. Sanitary sewer charges are in accordance with the costs charged to the City by the Met Council Environmental Services and are typically 3 to 4 times the cost of the water. Customers with significant water usage, much of which may not be discharged into the sanitary sewer, often utilize a metering system to subtract the non-sewered water from the metered water to reduce the cost of the sanitary charge on their utility bill. ® Cloverleaf Cold Storage provides USDA inspected refrigerated warehouse services at 16 sites in 8 states. Their Eagan facility located at 2864 Eagandale Boulevard has 3 million cubic feet of mixed storage including a dry warehouse, a cooler and a freezer. ® In the late summer/early fall of 2014, Cloverleaf Cold Storage asked the City to help them better understand their water bill. Staff reviewed the bills, water meter readings, plumbing setup, and suggested changes to enable a "water only" account and avoid some of their sanitary sewer charge (a significant cost savings) due to their use of a cooling tower as part of their refrigeration/freezer system. Cloverleaf Cold Storage completed the suggested changes in October. ® Before the October 2014 plumbing changes, the building had 6 water meters servicing the building; 2 fire meters, 2 domestic meters, and 2 deduct meters. One of the two deduct meters was removed by the previous owner around 2007. The other deduct meter was never read after April 2007. The City of Eagan is not responsible for the maintenance or operation of the deduct meter. ® Cloverleaf is asking the City to split the $6,289.65 sanitary sewer charge from the November utility bill. The sewer charge addresses the final period of time before the plumbing correction. Cloverleaf claims the metered water was used for the cooling tower and never went down the sewer. Agenda Memo September 1, 2015 Public Works Committee Meeting ® With the prior water metering configuration, it was noted that the physical deduct meter information did not match the City Utility Billing system information (the meter changed without any notification to the City), the deduct meter readings did not correlate with the customer water usage (deduct volume exceeded usage volume), and there was no way to tell what water was used for domestic purposes (has associated sewer charges) or for the cooling system (no sewer charge). ® If any of the sewer charge is to be waived, the utility account could be credited the amount of the waived charges as directed by the City Council. The Public Works Committee could provide their recommendation on said matter to the Council under the Consent Agenda. ® Patrick Sommervold, Cloverleaf's local representative plans to attend the committee meeting to support the request and address any questions from the Public Works Committee. Attachments: (2) A1- Letter from Cloverleaf Cold Storage A2 - Utility Bill History August 20, 2015 Public Works Committee 3419 Coachman Point Eagan, MN 55122 Dispute Sewer Charges on Account Number 0036501187 Dear Public Works Committee, As 1 have discussed with several employees with Public Works City of Eagan, Cloverleaf is disputing the Sewer Charges on Account Number 0036501187. The disputed amount is $6,289.65 from an invoice dated November, 27 2014. It is our contention that sewage charges have been imposed on a flow that did not go to the sewer system. Cloverleaf Cold Storage, located at 2864 Eagandale Blvd, opened at the end of April 2013. The building was previously operated by US Foods / North Star Foods, and it had been vacant from 2008 until 2013. Prior to Cloverleaf taking over the building, there was a deduct meter installed to document water usage for the cooling system. Cooling system water is recycled and evaporates in the evaporative condenser (similar to a cooling tower), so water used for that process should not be subject to sewer charges. The water metering system in place when Cloverleaf took possession used three meters. Meter 1 was used for the condenser, but there was a 1 inch line attached to that system that was plumbed to a regular garden hose spigot. Meter 2 was the Domestic water main used primarily for the pre -action sprinkler system. Meter 3 handles all the ordinary water and sewer for washrooms, etc. at the facility. There is no dispute with the City that water feeding only the condenser is not subject to sewer charges. Our dispute has been caused by the existence of a garden hose spigot on Meter 1 which feeds the condenser. Because there was potential for water to be used from that spigot, the City has charged sewer flow on Meter 1. We maintain that the garden hose spigot was never used, that the concern is merely theoretical, and that sewage charges on Meter 1 should be credited as having been imposed in error. Decficwtpef 2864 'aggarW,6te vd., E'agya,,% PDX 55121r 6519-454-5180 1 � Fa r CLOVERURF W1 Since the matter came to light, we have re -piped the 1 inch garden hose to Meter 2 after meetings with the City of Eagan Public Works. Going forward the new water bills are being charged as water only on Meter 1, and charged water and sewer on Meter 2. Since the re -plumbing we have used 0 units of water on Meter 2, the Domestic / sprinkler. This shows that Cloverleaf virtually never uses this system, including the garden spigot, This substantiates our position that while the garden spigot was piped to Meter 1, it was unused and that Meter 1 always captured only the condenser water. Furthermore, Cloverleaf has already paid several invoices for the sewer charges from Meter 1 priorto this dispute involving $6,289.65 on the November 27 invoice. From April 2013 until July 2014 Cloverleaf paid sewer charges that amounted to $6,475.41 that were phantom charges for the same reason. Our position has been that we will not attempt to recover those charges already paid for sewer discharges that never happened if the City of Eagan will work with Cloverleaf on the matter at hand. On behalf of Cloverleaf Cold Storage, I appreciate the Public Works Committee's time and consideration on this matter. Thankyou y - a s" Patrick Sommervold Cloverleaf Cold Storage 86ZFagaridafe Wvuf.a [Fay n, MN 5-1712 1 P €*�one'651-4!34-511- Fax, -4-541-52,51 Patrick • • y From: Joe Gibbs [JGibbs@cltyofeagan.com] Sent: Thursday, January 22, 2015 9:25 AM To: Patrick Sommervold Subject: 2864 Eagandale Blvd Attachments: image001.png; image002.gif Follow Up Flag: Follow up Flag Status: Flagged Patrick, Below is a screen shot of the old deduct meter reads from North Star Foodservice. Please let me know if you have any further questions. Jon Eaton 651-675-5215 All ' t 1att5 a 'f Q) „s ,'tea a Service Read Date Meter # Read Type Read S-ot t Pr ion urgent Gt t, Billed Usage fieri 0 f 72007 42�2�� a ��yi'r �dLf i' r�at3i d 2�8� �. 268893 00 4 ...... „- Setter Deduc04J2612007 42925546 Sewer Deduct Actual Read 26807.00 26889,00 93 82,00nf Se.In! r Deduc 01/18,121007 42925546 Sewer Deduct Actual Read 26612,00 26;80 7.00 35 195,010 E] e ver Ded.uc 10/2512006 42925546 Seiner Deduct Actual Read 25977:00 2661.2.00 91 68 5, 00 Se'tt'er Deduc°07/261'2006 42925546 Sewer Deduct Actual Read 25122,00 25927.,00 96 805,00 Se -,ver Deduc041.2112006 429255-16 ae'n'er Deduct ;Actual Read 24964.00 2512:2,00 36 155.00 Sewer De duc'.01/25p2006 42925546 Sewer Deduct Actual Read 2.4704.00 24964,100 97 100,00 Se',t'er Dedue•.10/20[20105 42925546 Se'r'er Deduct Actual Read 23927.00 24784.00 85 857,00 Se'v.'er Deduc,0 127/2005 429.25546 Sewer Deduct Actual Read 23111.00 23927.00 96 816,00 Se',1'el' Deduc-04f22,12005 42925546 Se'rv'er Deduct Actual Read 22975,00 23111,00 92 136.00 'Sev,'er Deduc'01/201'2005 429.255}6 Sewer Deduct Actual Read 2813.00 22975,00 0 16.,00 Thank you, Joe Gibbs f Utility Billing &\Special Assessments Accountantw City of Eagan 1 City Hall 13830 Pilot Knob Road I Eagan. MN 55122 1 ty of E u 651-675-50291651-675-5012 (Fax) I JGibbs(tItVofeagan.com THIS COMMUNICATION TION MAY CONTAIN CONFIDENTIAL AND/CSR OTHERWISE PROPRIFTARY MATERIAL. and is, tht.s for use only by the iniended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachn'ients from all campuiUS 1 Patrick Sommervold From: Jon Eaton [JEaton@cityofeagan.com] Sent: Thursday, January 29, 2015 9:37 AM To: Patrick Sommervold Subject: 2864EagandaleBlvd:xlsx Attachments: image001.gif; image002.g1f; 2864EagandaleBlvd.xlsx Hi Patrick, Attached are the historical meter readings for the service discussed. The deduct meter reading does not seem to match stated sewer deduct meter. I am looking for a meter reading on meter number 42925546 (the sewer deduct meter). Sincerely, Jon Jon Eaton, Superintendent of Utilities i 13419 Coachman Point I Eagan, MN 55122 , � �a � Office: 651-675-5215 1 Fax: 651-675-52111 www.ritvofeagaii.com Like Us on Facebookl www.facebook.com/CitvofEagan 'If I S OI it. MCAri:; ; P.t �7 .1 b CJN,' I'D ;N? Iw i,ilti"OR =.7. itE s,, JISE� ,..(opR,ETARY 114ATERIAL it d i:: lhf!s for ta,<,e wy by t#_ iriteiIde.d 3 ercp: Iroc rocelvocl tliis it o—vi '.On thr.'. i -ind kiwi .?te "he r. !iiia{ flair( its t:i) r". I eIIt f'C:otyl c11 f.orfI w-ers, Created Date/Time: 01/28/2015 11:04:22 AM Customer Number: 00073546 Account Number: 0036501187 Service Address: 2864 EAGANDALE BLVD Mailing Address: CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 55121-1211 Service Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water Water SewerDeduc Sewer Deduc� Water Sewer DedUC' Water Sewer Deduc! Water Water Sewer Deduc Water Water Sewer Deducl Water Sewer Deduc- W ater Sewer Deducl Water' Sewer Deduc' Water Sewer Deduc Water SewerDeduc Read Date Meter # 1./16/2015 0:00 66065123 10/16/20140:00 66065123 7/15/2014 0:00 66065123 4/14/20140:00 66065123 1/15/2.014 0:00 66065123 10/.17/2013'0:00 66065123 7/17/2013 0:00 66065123 4/25/2013 0:00 66065123 1/15/2013 0:00 66065123 10/16/2012 0:00 66065123 7/17/2012 0:00 66065123 4/16/2012 0:00 66065123 1/17/•201'2 0:00 66065123 10/19/20110:00 66065123 7/19/20110:00 66065123 4/15/201.10:00 66065123 1/18/20110;00 66065123 10/18/2010 0:00 66065123 7/15/2010 0:00 66065123 4/16/2010 0:00 66065123 1/19/2010 0:00 66065123 10/15/2009 0:00 66065123 7/16/2009 0:00 66065123 4/16/2009 0:00 66065123 1/21/2009 0:00 660651.23 10/15/2008 0:00 66065123 7/17/2008 0:00 66065123 4/18/2008 0:00 66065123 1/16/2008 0:00 66065123 10/16/2007 0:00 66065123 7/16/2007 0:00 66065123 4/26/2007 0;00 66065123 4/30/2007 0:00 42925546 4/26/2007 0:00 42925546 1/18/2007 0:00 66065123 1/18/20070:00 42925546 10/25/2006 0:00 66065123 10/25/2006 0:00 42925546 7127/2006 0:00 66065123 7/27/2006 0:00 37095114 7/26/20060;00 42925546 5/10/2006 0:00 66065123 4/21/2006 0:00 37095114 4/21/2006 0:00 42925546 1/25/2006 0:00 37095114 1/25/2006 0:00 42925546 10/20/2005 0:00 37095114 10/20/2005 0:00 42925546 7/27/2005 0:00 37095114 7/27/2005 0:00 42925546 4/22/2005 0:00 37095114 4/2.2/2005 0:00 42925546 1/20/2005 0:00 37095114 1/20/2005 0:00 42925.546 Read Type Read Status Previous Current Days Billed Usage Water Actual Read 11886 12293 92 407 Water Actual Read 9921 11886 93 1965 Water Actual Read 9168 9921 92 753 Water Actual Read 8990 9168 89 178 Water Actual Read 8710 8990 90 280 Water Actual Read 8018 8710 92 692 Water Actual Read 7859 8018 83 159 Water Actual Read 7850 7859 100 9 Water Actual Read 7825 7850 91 25 Water Actual Read 7436 7825 91 389 Water Actual Read 7131 7436 92 305 Water Actual Read 7096 7131 90 35 Water Actual Read 7076 7096 90 20 Water Actual Read 6927 7076 92 149 Water Actual Read 6800 6927 95 127 Water Actual Read 6789 6800 87 11 Water Actual Read 6774 6789 92 15 Water Actual Read 6589 6774 95 185 Water Actual Read 6443 6589 90 146 Water Actual Read 6424 6443 87 19 Water Actual Read 5403 6424 96 21 Water Actual Read 6267 6403 91 136 Water Actual Read 6096 6267 91 171 Water Actual Read 6031 6096 85 65 (Nater Actual Read 5847 6031 98 184 Water Actual Read 5082 5847 90 765 Water Actual Read 4463 5082 90 619 Water Actual Read 4377 4463 78 86 Water Actual Read 4214 4377 92 163 Water Actual Read 3536 4214 92 678 Water Actual Read 2877 3536 81 659 Water Actual Read 2599 2877 98 278 Sewer Deduct Actual Read 26889 26889 4 0 Sewer DeductActua! Read 26807 26889 98 82 Water Actual Read 2271 2599 85 328 Sewer Deduct Actual Read 26612 26807 85 1.95 Water Actual Read 1034 2271 90 12.37 Sewer Deduct Actual Read 25927 26612 91 585 Water Actual Read 0 1034 78 1034 Water Actual Read 12094 12332 97 238 Sewer Deduct Actual Read 25122 25927 96 805 Water Actual Read 0 0 0 0 Water Actual Read 11886 12094 86 208 Sewer Deduct Actual Read 24964 2512-1. 86 1.58 Water Actual Read 11697 :1.1886 97 189 Sewer Deduct Actual Read 24784 24964 97 180 Water Actual Read 10814 11697 85 883 Sewer Deduct Actual Read 23927 24784 85 857 Water Actual Read 9983 10814 96 831 Sewer Deduc Actual Read 23111 23927 96 816 Water Actual Read 9832 9983 92 151 Sewer Deduct Actual Read 22975 231.11 92 136 Water Actual Read 9669 9832 0 163 Sewer Deduct Actual Read 22813 22975 0 162 Water Sewer 9009 <-12719 278 196 328 133 1237 552 1272 467 208 SO 189 9 883 26 831 15 151 15 163 1 �� <� �� Yf �.� .c� .i., P!" � � S, i �? 4 �„u �� \ \� z. !F� E I RM . . <±\ \»� \ � 7\\/ / M . .�� ..��. . �.. � 9 M " ,kw r.. Al � � - .xt'�� ;� . 40 40 56 City of Eagan 20 3830 Pilot Knob Rd 02 14 C4 of Earall Eagan, MN 55122-1810 Please Return This Portion With Your Payment MAMMM" 5620 CLOVERLEAF COLD STORAGE CO 2864 EAGANDALE BLVD EAGAN MN 56121-1211 111 11111 kill BILLING DATE: 07126/2013 M -M, rA I 00073546 0036601187 08/22/2013 3830 PILOT KNOB RD EAGAN, MN 55122-1810 SERVICE ADDRESS! 2864 EAGANDALE BLVD 00073546 3 0036501187 5 04/25/2013 - 07/1712013 N $737.20 M��.- - 11 66065123 07/17/2013 7659 8018 159 1 WATER 41780933 07/25/2013 23 23 0 1 Total Water Consumption: 159 STATE TESTING FEE Billed Sewer Consumption: 169 SALES TAX (b TRANSPORTATION SALES TAX k"[- SEWER 13 TOTAL CURRENT CHARGES: TOTAL AMOUNT DUE: 08/22/2013 0.00 226,34 1,45 15,49 0.56 494,36, 737.20 737.20 Penalty of 1.5% per month will be charged an past due balances. Amounts more than 60 days past due, by low, may be added to a future property tax bill and subject to a $25 certification fee plus additional Interest A, - c A4 Al F ". ,N r� Jul.13 ........ . .. 4 City of Eagan 1 3830 Pilot Knob Rd I 'Eagan, MN 55122-1810 1 www.ci.eagan.mus 1 651-675-5030 46 City of Eagan 73 14 3830 Knob Rd 02 Cjq of Eagan,Pilot MN 66122-1810 Please Return This Portion With Your Payment CLOVERLEAF COLD STORAGE CO 04673 CITY OF EAGAN 2864 EAGANDALE BLVD 3830 PILOT KNOB RD EAGAN MN 55121-1211 EAGAN, MN 55122-1810 SERVICE ADDRESS, 2864 EAGANDALE BLVD BILLING DATE: 10/3012013 00073546 01 0036501187 i if 07/17/2013 -1 SERVICE ADDRESS: 2864 EAGANDALE BLVD M 66066123 1011712013 8018 8710 692 41780933 10130/2013 23 23 0 Total Water Consumption: 692 Billed Sewer Consumption: 692 NMI I I M iQ to 400a 300-, 160. �J Jul -13 Uct-93 iS 12014 Dog Licenses go on sale December 1st, 2013. 1PIe@Se visit www.cityofeagan.com for further information, PREVIOUS BILL PAYMENT - THANK YOU Inuum WATER STATE TESTING FEE SALES TAX TRANSPORTATION SALES TAX SEWER 1112812013 737.20 737.20OR 0.00 971.80 1,59 66.81 2.43 2,146.80 3,189.43 3,189.43 Penalty of 1.5.1 per month will be charged an past due balances. Amounts more than 60 days past due, bylaw, maybe added to a future property tax bill and subject to a $25 certification A -m plus additional Interest t Pis? 141 t City of Eagan 1 3830 Pilot Knob Rd I Eagan, MN 55122-1810 1 www.cjtyofeaqan.com 1 651-675-5030 40 a4. 40 47 07 City of Eagan 102 4 3830 lot Knob Rd City o p Eagan, IMN 55122-1810 Please Return This Portion With Your Payment ME — � CLOVERLEAF COLD STORAGE CO 004707 2864 EAGANDALE BLVD .s EAGAN MN 55121-1211 11.11111111. 111 111111 to1161JI 1111111111111111111 . 11111 111 `111, BILLING DATE: 011`21312714 00073546 0036501187 10117/2013 -0111512014 SERVICE ADDRESS: 2864 EAGANDALE BLVD Meter# Rsa1 Date l'fevutas Roadfng Current Reading. Usago 66065123 01/15/2014 8710 8990 260 41780933 01114/2014 23 24 1 Total Water Consumption; 280 Billed Sewer Consumption; 280 w a 600 500 ur 1v 300 of 200 t-- 100 0 Jul -13 Qct -13 Jan -14 2014 Dog Licenses are now an sale. Please visit wwW.cityofeagan;com for further information. tST�NIIIsfLIR"II�1� �'4�c)1��T�t1$� "#3s��iaR�t7f�": 00073546 0036501187 1 02/27/2014 1111111111111111111111111111111111111111111111111111111111 003650118700073546000129663 ME ME-g. i # CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 !1111tt1t1'1I'°t111Id'II1I!»1I/tll1�1't'11�1�11�1111t1t°11 $1,296.63 a 02127/2014 PREVIOUS BILL 3,189.43 PAYMENT- THANK YOU 3,189A3CR BALANCE FORWARD: 0.00 FIRE LINE 2.15 WATER 395.00 STATE TESTING FEE 1,59 SALES TAX 27,30 TRANSPORTATION SALES TAX 0,99 SEWER 669.60 TOTAL CURRENT CHARGES; 1,296.63 TOTAL AMOUNT DUE: 1,296.63 Penalty of 1.5% per month will be charged on past due balances, Amounts more than 60 days past due, by law, may be added to a future property tax bill and subject to a $25 certification fee plus additional interest 1 at a z _., ¢ City of Eagan 1 3830 idiot Knob Rd I Eagan, MN 55122-1810 1 www.cityofeagan.cpm 1 651-675-5030 19 40 40 r 47 17 City of Eagan y4 3630 Pilot Knob Rd 02 City of EaRaEagan, MN 55122-1510 Please Return This Portion With Your Payment 004717 CLOVERLEAF COLD STORAGE CO E 2864 EAGANDALE BLVD EAGAN MN 55121-1211 rL�r�®fedi,ll.LLlllllfllif�i�lf�I,t„:,6i{SII®11.9'EiIIEt, BILLING DATE: 04/22/2014 SERVICE ADDRESS: 2864 EAGANDALE BLVD ialset r' i 1$ead date Previous rieadin9 Current ReadhV usage 6ti065123 D4/14/2D14 8990 9168 178 41760933 04i22/2D 14 24 24 0 Total WaterConsumption: 178 Billed Sewer Consumption: 178 I 00 M-11 !I �v t ei I 600 ` 0 400 r Sita M 1001 I 0 ; {{{fppp Jul -13 Oct -13 Jan -14 Apr -14 Men^# r i- Ortfl & Even watering restrictions are in effect for2014 and apply to ALL properties, See the City website for more information, I telp make our community a more IlttI'sustainable place to live, i k .......... _..........-".",,,,,,,,,,,,,,,,,,,,,,,,,,,,,____.......w._—.-._. -__. 00073546 0036501187.w 05122/2014 S3�Y "Ftr e ._k. 003650118700073546000082516 CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 >Il,lit„If��ia'll�rlt=If[,��it®�llErffll�ai„rsi'lllll't�lf;! PREVIOUS BILL 1,296.63 PAYMENT - THANK YOU 1,296.63CR BALANCE FORWARD: 0.00 WATER 252,20 STATE TESTING FEE 1.59 SALES TAX 17.34 TRANSPORTATION SALES TAX 0,63 SEWER 553.40 TOTAL CURRENT CHARGES: 825.16 TOTAL AMOUNT DUE. 825.16 Penalty of 1.5% per month will be charged on past due balances. Amounts more than 60 days past due, by law, may be added to a future property tax bill and subject to a $25 certification fee plus additional Interesf City of Eagan 1 3830 Pilot Knob Rd { Eagan, MN 55122-1810 1 www.cityofeagan.com 1 651-675-5030 •a , 3q'fp i City of Eagan 1 3830 Pilot Knob Rd { Eagan, MN 55122-1810 1 www.cityofeagan.com 1 651-675-5030 N Ota 413 a. 47 38 City of Eagan 14 3830 Pilot Knob Rd 02 ftv of Ea Eagan, MN 55 122-18 10 Please Return This Portion With Your Payment X 00073546 0 10-30501-187- -,08/28/2014 p $3 m 45 Or- E 9 p 5 26 A W, WR 003650118700073r4BO003541538 CLOVERLEAF COLD STORAGE CO 0473B CITY OF EAGAN 2864 EAGANDALE BLVD3830 k PILOT KNOB RD EAGAN MN 55121-1211 EAGAN, MN 66122-1810 111111411111lis 1111111 fill lillie I 11111fillplal [fill 111611111 its off III IP Tllh Ow, 1111-11 '1 1 "all, IIh ill also 111111 is SERVICE ADDRESS: ZM EAGANDALE BLVD BILLING DATE: 07129/2014 Motor � F,10 -d MATO V-Vvkas A,-,dno currah"R� 06066123 07/15=14 aim 9921 41780933 07/31/2014 24 24 Total Water Consumption: Billed Sewer Consumption; 700 600 600 400 300 200 100 n k usage 753 0 763 753 Jul -la Oct -113 Jan -14 Apr -14 Jul -14 & Even watering restrictions are in effect for2014 apply to ALL properties. See the City website for 3 information. Help make our community a more aInable place to live, PREVIOUS BILL PAYMENT - THANK YOU ;U1 A2 WATER STATE TESTING FEE SALES TAX TRANSPORTATION SALES TAX SEWER TOTAL CURRENT CH GES: TOTAL AMOUNT DUE: 825.10 826,16CR 0.00 1,057.20 1,59 72,68 2.64 2,411.26 3,545,36 3,545.30 Ponehy of 1.5% pw month will he charged an past due balances. Amounts mom then 60 days past due, by low, may be added to g future propody (am bill and subject to a $26 coriltication fee plus additional Interest X "A i2 City of Eagan 1 3830 Pilot Knob Rd j Eagan, MN 55122-1810 1 www.cityofeagan.com 1 651-675-5030 City of Eagan 300 Pilot Knob Rd 02 V14 of 1`hj('ff Ea'qan, MN 55122-1 $10 Please Retum This Portion With Your Payment CLOVERWAY.- coLD s-roRAGE CO '""a 2864 EAGANDALE BLVD EAGAN MN 55121-1211 19. BILIJNG DATE, 0712912014 #A 00073546 00366011 08/28/2014 FM - Now-IMM-0iiiii Due - 11111111111111111011111 Ift 1111111111 BEHIND III 003650118700073546000354535 MMMMMMMMWM°Ml CITY OF EAGAN $830 PILOT KNOB RD EAGAN, MN 55122-1810 SERVICE ADDRESS.* 2864 EAGANDALE 13LVD Jul -13 00-13 Jan -14 Apr -14 Jul -14 Odd & Even watering restrictions are in effect for2014 and apply to ALL properties, See the City web8ite for more information. Help matte our community a more sustainatfle place to live. TRANSPORTATION SALES TAX 2,04 SEWER 2,411.26 TOTAL CURRENT CHARGES; 3,545.36 TOTAL AMOUNT DUE: 3,645.36 Penaffy of 1.0% per month will be charged on pa.0 due balances. Amounts more than 50 days post due, by low, may bo added to a future propatly tax bill and subject to a $25 coillArvatiop fee plus additional infornsf LA FMT,*OH PlMt Aea Mpt -APPMW4-s-5�7�vod AWoved Plant Reed —2—�,'"t. DMOUnt Date Plard A001 Asset# knt Use of Purohai City of Eagan 1 3830 Pilot Knob Rd I Eagan, MN 55122-1810 1 www-cityofeagan.com 1 651-675-5030 La 7-0 L.q C, (h I 15-10 City of Eagan 1 3830 Pilot Knob Rd I Eagan, MN 55122-1810 1 www-cityofeagan.com 1 651-675-5030 En k - CLOVERLEAF COLD STORAGE 00 oaaaat CITY OF EAGAN 2864 EAGANDALE BLVD 3830 PILOT KNOB RD EAGAN MN 55121-1211 EAGAN, IVIN 55122-1810 All 111111 IIIJI111611111 SERVICE ADDRESS., 2864 EAGANDALE BLVD BILLING DATE: 10130!2014 0{M173546 00501187 07(15/2014.1011812014wLa,2S'I.11 11/2712014 SERVICE ADDRESS: 2004 EAGAN ALE BLVD }{x _C 4 flAoviatw Ri&&�nq culwill Reodtng A 40 9921 11806 1965 40 24 24 0007354 6 0036501187 1112712014 43 t 1965 46 City of Eagan 3830 Pilot Knob Rd ft "M 4, 13 02 0 of EaUaR Eagan, MN 56122-1810 168.9e TRANSPORTATION SALES TAX SEWER r TOTAL CURRENT CHARGES. Please Return This Portion With Your Payment TOTAL AMOUNT DUE: 9,251.11 COE CLOVERLEAF COLD STORAGE 00 oaaaat CITY OF EAGAN 2864 EAGANDALE BLVD 3830 PILOT KNOB RD EAGAN MN 55121-1211 EAGAN, IVIN 55122-1810 All 111111 IIIJI111611111 SERVICE ADDRESS., 2864 EAGANDALE BLVD BILLING DATE: 10130!2014 0{M173546 00501187 07(15/2014.1011812014wLa,2S'I.11 11/2712014 SERVICE ADDRESS: 2004 EAGAN ALE BLVD }{x _C 4 flAoviatw Ri&&�nq culwill Reodtng unago 0606f,32.1 1011(V2014 9921 11806 1965 41788933 10130/2014 24 24 0 9100 N, Total Water Consumptlow 1965 WATER allied Smer Consumption: 1966 2 [Ilou 1000 1A00 1200 1000 hoo 600 400 200 0 0014) jZ1.9-14 Apr -14 Jul -14 OW -14 PREVIOUS BILL 3,545,30 PAYMENT - THANK YOU 3,646,36CR BALANCE FORWARD: 0.00 FIRE LINE 9100 N, WATER 2,754X0 STATE TESTING FEE 1,69 1 A SALES TAX 168.9e TRANSPORTATION SALES TAX SEWER r TOTAL CURRENT CHARGES. 9,261.11 j'W'iyt' TOTAL AMOUNT DUE: 9,251.11 Penalty of 1.5% per month will he charged on past due balances, Amounts more then 60 days post due, by law, may he added to a facture property tax bill and subject to a $25 vorl(flowilan &a plus addittonal In NEW payment and billing options now avallabfe with a- t utility billing. To register for an e-!Utilitybilling account or �Io make a one-time credit card payment, visit q 2 eut)xllyofeagan.00m City of Eagan j 3830 Pilot Knob Rd Eagan, MN 55122-1810 i www.61yofeagan,conT 651-675-5030 City of Eagan W, 3830 Pilot Knob Rd City of Eap Eagan, MN 55122-1810 Please Return This Portion With Your Payment ADDRESS SERVICE REQUESTED ,GL-VIERLE-AF-C # r -4k8 -11-7-8-3t 2864 EAGANDALE BLVD EAGAN IVIN 55121-1211 1111 1 1,11141 It 111 1111111111 11111 11 1 1 1 10 1 11 111 11 1 11 111 1 0 1 1 111 111 Billing Date: 1/2212015 187 SERVICE ADDRESS: 2364 EAGANDALE BLVD 00073546 0036601187 0212612016 $%866-31 19111111111111111111114111111111111111111 003650118700073546000986631 SERVICE ADDRESS. 2864EAGANDALE BLVD 10/18=14 to 0111612016 aS9,Q f 0212612015 Meter # Read Date Previous Reading Current Reading Usage 66066123 01/1612015 11886 12293 407 411780933 1 D13012014 24 24 0 Total Water Consumption! 407 1110�1 4p, 10 a Waw NEW payment and billing options now available with e-utillty billing. To register for an e -Utility billing account or to make a one-time credit card payment, visit eub.cityofeaganxom Ci'Ly of Eagan F 3830 Pilot Knob Rd Eagan, IMN 14 1 ry ,?-o BILLING 9,251.11 PENALTY 0.00 BALANCE FORWARD: 9,261.11 STATE TESTING FEE 1.59 WATER 572.80 SALES TAX 39.38 TRANSPORTATION SALES TAX 143 TOTAL CURRENT CHARGES! 616.2(i) TOTAL AMOUNT DUE: 9,886.31 Penalty of 1.6% parmonth will be charged on past due balances. Amounts more than 60 days past due, by law, may he added to a future property fax bill and subject to a $26 cartricaflon fee plus additional Interest. �A 0, A n— P! Aim, g tl 1J q 0 87 City of Eagan 12 3830 Pilot Knob Rd 02 CitV of ERPJJ Eagan, IVIN 55122.1810 Please Return This Portion With Your Payment Lima 00073546 11 0036501187 05/28/2015 $7�2-178-80 1111111111111111111111111111111111111111 111 1111 003650118700073646000727880 Meter t RCId tha p 11tcwiOum R�Xtfinp Ckirrent pe.wfing usage 66065123 04/0812015 12293 12336 43 Total Water Consumption: 43 Id & Even watering restrictions are in effect for2015 d apply to ALL properties. See the City website for )re information. Help make our community a more stainable place to live. PREVIOUS BILL 9,866.31 PENALTY 304.65 PAYMENT- THANK YOU 2,961.46CR TRANSFER TO WATER AR 2,823,83 TRANSFER TO SEWER AR 3,053.68 TRANSFER FROM CERTIFICATION WATER 2,823.63CR TRANSFER FROM CERTIFICATION SEWER 3,053.08CR BALANCE FORWARD: 7209.50 WATER 63.20 STATE TESTING FEE 1.59 SALES TAX 4.35 TRANSPORTATION SALES TAX 0.16 TOTAL CURRENT CHARGES: TOTAL AMOUNT DUE: 7,278.80 Penalty of 1.5% per month wilt be charged on past due balances. Amounts more than 60 days past due, bylaw, may be added to a 111furq propol ty tax hill -at) d 51 lhfvat to a aPVi t oriffloarlo n tou City i o 55 f Eagan 1 3830 Pilot Knob Rd I Eagan, MN 1-22-1 Slro-j www.(--ityofear1janxom-j - 66",B75-5030- V P! -2 ...... ....."a. k ... ... ...... . City i o 55 f Eagan 1 3830 Pilot Knob Rd I Eagan, MN 1-22-1 Slro-j www.(--ityofear1janxom-j - 66",B75-5030- Patrick Sommervold From: Joe Gibbs [JGibbs@cityofeagan.coml Sent: Thursday, May 21, 2015 10:31 AM To: Russ Matthys Cc: Jon Eaton; Patrick Sommervold Subject: RE: 2564 Eagandale Blvd Attachments: image001.gif; image002.png Russ, I have rernoved the 6 penalties in question for a total of $304.65, Thank you, .Joe Gibbs I Utility Billing & Special Assessments Accountant City of Eagan I City Hall] 3836 Pilot Knob Road I Eagan, PAN 55122 GAY t 651-675-50291651-675-5012 (Fix) I JQibbsi`aci" tyofeagan.gom o, THIS COMPtUNICATICHJ MAY CONTAIN CtJNFIDENTIAL AND/OR OTFtERVV15E PROPRIETARY MATERIAL and is thus far use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from alt computers. From: Russ Matthys Sent: Thursday, May 21, 2015 10:26 AM To: Joe Gibbs Cc: Jon Eaton; 'Patrick Sommervold' Subject: RE: 2864 Eagandale Blvd Joe, Patrick has been patiently waiting for this matter to be addressed by the Public Works Committee of the City Council for the past few months. The meeting is being delayed until another matter can be scheduled for the same meeting. I was hopeful that the meeting was going to be scheduled before the end of May, but that is looking questionable. However, I do believe that the meeting will occur within the next 2 to 3 weeks. I would ask that we not apply any penalties to the unpaid balance during the time Cloverleaf has been waiting for the committee meeting to be scheduled. The delay has been the City's responsibility. Please contact me with any questions. Thank you. Russ Russ Matthys, P.E. I Public Works Director I City of Eagan , City of Eagan 13830 Pilot Knob Road I Eagan, MN 55122 1651-675-5646 1651-675-� P, 5694 (Fax) I rmatthys(ftityofeagan.com „xr Elm V t::t THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. Patrick Sommervold From: Joe Gibbs [JGibbs@cityofeagan.com] Sent: Thursday, May 21, 2015 8:58 AM To: Patrick Sommervold Cc: Russ Matthys; Jon Eaton Subject: RE: 2864 Eagandale Blvd Attachments: image001.png; image002.9if Patrick, I was able to check into the penalty amount of $304.65, That penalty amount is from the unpaid portion of the November 201.4 cycle bill, If you remember I had reversed 3 rounds of penalties that had gone on while we were reviewing your accounts. Now that we have completed the review of your accounts there is an unpaid balance from the November 2014 invoice. Eagan`s penalty policy says that a penalty of 1.5%will be applied per month on past due balances. Please let me know if you have any further questions. Thant; you, A -0—m-, Joe Gibbs i Utility Billing & Special Assessments Accountant City of Eagan I City Hall ; 3£330 Pilot Knob Road I Eagan MN 55122 lusty of lagn 651-675-5029 1651-675-5012 (Fax) I JQibbsLftity_ofeagan.com THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL. and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from ail computers. From: Patrick Sommervold[mailto:psommervold@cloverleaf.com] Sent: Wednesday, May 06, 2025 11:10 AM To: Joe Gibbs Subject: RE: 2864 Eagandale Blvd .lots, Just got my water bill, and I am still working with .Jon and Russ on the previous $6289.65 bill that has been forwarding for the last year. I am questioning the penalty fee on account. number 00365031187 for 304.65. Let me know. Thank you Patrick Sommervold Plant Mana;er Cloverleaf Cold Storage Eacyan MN 55121 Phone 651-454-51.80 Fax 65.1-454 5281 Cell 507-829-3123 40 53 09 City of Eagan 12 3830 Pilot Knob Rd 02 City of Eakan Eagan, MN 55122-1810 Please Return This Portion With Your Payment CLOVERLEAF COLD STORAGE CO 0053119 2864 EAGANDALE BLVD EAGAN MN 55121-1211 1al' III I 11-111 '[111 1. 14-1111, '-1 dif 'd Iit-III 111111 Y BILLING DATE: 07/3012015 L 000735;:46:000MMMILMMOMMOOMO,,'36501187 �MM, . . .. . ...... SERVICE ADDRESS. 2864 EAGANDALE BLVD r - SIR Z 0 EUMM p1m CITY OF EAGAN 3830 PILOT KNOB RD EAGAN, MN 55122-1810 ... [.III IN IIIII III 111+11111 lilt[ I SERVICE ADDRESS; 2864 EAGANDALE BLVD 04/08/2015 -07/15/2015 $9,340.60 08/2712016 City of Eagan 1 3830 Pilot Knob Rd I Eagan, MN 55122-1810 1 www,cityofeagan.com 1 661-675-5030 Meters Fieac (Jets Pretiaus Reading Current'Reaciing linage PREVIOUS BILL 7,278.80 56065123 07/1512015 12336 13566 1690 PENALTY 21.63CR Total Water Consumption: 1630 PAYMENT -THANK YOU 684 50C PRIVATE HYDRANT INSPECTION -2014 14410 BALANCE FORWARD: 6716.67 WATER 2,448.11' - STATE TESTING FEE 1.59 SALES TAX 168 31 2000 TRANSPORTATION SALES TAX 6.12 1 .2 TOTAL CURRENT CHARGES: 2,624.13 a 100; TOTAL AMOUNT DUE: 9,340.00 -- -- ------- 000 Penalty of 1.5% per month will be charged on past due balances. Amounts more than 60 days past duo, by low, may be added to a future property tax bill and subject to a $25 certification fee ifl I— plus additional interest p0f � Zp�! F Q A��ovn dui -14 Oct -14 Jan -15 Apr -15 Jul -16 N day (A n 17, 7 Odc,[ & Even watering restrictions are in effect for -901 6 land apply to ALL properties. See the City website for akrx q Iii' on) information. Help make our community a more isustainable place tofive. . . . . .. . ................... ----- — . .. . . . ..... ------ ti City of Eagan 1 3830 Pilot Knob Rd I Eagan, MN 55122-1810 1 www,cityofeagan.com 1 661-675-5030 Agenda Memo September 1, 2015 Public Works Committee Meeting III. Inflow & Infiltration (I&I) Program Surcharge Appeal Direction To Be Considered: Provide direction to City staff regarding the final disposition of the Inflow & Infiltration (I&I) Program surcharge for property at 1522 Aspen Drive in accordance with City Code 3.40, Subdivision 10, Clear Water Discharge Prevention and Prohibition. Background: • On September 1, 2009, the City Council adopted an amendment to City Ordinance 3.40 regarding the Rules and Regulations relating to Sanitary Sewer Service that requires compliance with a mandatory inspection program and any related corrective work orders. • On December 15, 2009, the City Council implemented the Inflow and Infiltration (I&I) Inspection Program/Policy to eliminate clearwater flow from the sanitary sewer system. • Part of the amendment, and accordingly the I&I Inspection Program, incorporated a fee schedule that provided for a surcharge to be placed against utility billing accounts for those properties that either didn't schedule an inspection or did not complete a resulting corrective work order within the prescribed time frame. • The Surcharge Fee is $150 per month for Single Family properties and $500 per month for all others. • In anticipation of appeals, the Council directed the Public Works Committee to review any appeals and provide their recommendation back to the Council under the Consent Agenda. Staff has recently heard from one property who wants to appeal their remaining surcharge. • The following surcharge appeal is being presented to the Public Works Committee for the purpose of corresponding recommendations for future Council action. The property has been found to be in compliance with City Code regarding the I&I Program. As a result of the individual review, the related surcharge appeal should be recommended to be waived or denied. o Andrea Sanchez, 1522 Aspen Drive - Remove $150 surcharge • All surcharges for said property were applied in error. Placement of the surcharges was not in compliance with the City ordinance and should accordingly be waived.