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09/15/2015 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota SEPTEMBER 15, 2015 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, September 15, 2015 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Director of Communications Garrison, Director of Community Development Hohenstein, Director of Public Works Matthys, Police Chief McDonald, Fire Chief Scott, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 Mayor Maguire noted the Public Hearing for Wyatt Sharing & Caring — A Variance to the Tree Preservation Ordinance located at 510 Lone Oak Road was withdrawn per the applicant's request. RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent Agenda as modified: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of September 1, 2015 regular City Council meeting as presented or modified. B. Personnel Items 1. It was recommended to accept the resignation/retirement of Janet Bolger, part time Confidential Records Retention Specialist. 2. It was recommended to authorize the hiring of Charlie Fredericks, Streets Engineering Technician. 3. It was recommended to authorize the hiring of a Clerical Technician 4 in the Utilities Division to be named. 4. It was recommended to accept the resignation of seasonal employees: Joshua Biermeier, Jason Bird, Robert Edwards, Sarah Faste, Nikki Galatowitsch, Peter Galatowitsch, Michael Gorder, Cheryl Grider, Marcus Honcharenko, Thomas Huss, William Immen, Sodan Ka, Mitchell Kiecker, Ben Kosel, David Morse, Ryan Ossell, Tyler Pederstuen, Daniel Podpeskar, Joshua Podpeskar, Emma Richard, Brock Rothschiller, Chris Russell, Anthony Sarne, Drew Selvestra, Noah Simpson, and Jeremy Stalcar. C. It was recommended to ratify the check register dated August 28 and September 4, 2015 as presented. City Council Meeting Minutes September 15, 2015 2 page D. It was recommended to approve the ordinary and customary contracts with J. Benson Construction Corp. E. It was recommended to approve change order#1 for the Fire Station Four Remodel project. F. It was recommended to approve the agreement between the City of Eagan and ISD #196. G. It was recommended to approve ordinance amendment to City Code Chapter 10 to allow two year permits for the Off Leash Dog Area (OLDA) and change permit from a dog collar to a tag. H. It was recommended to approve a policy for consideration, placement and removal of public art and memorial installations in City owned public spaces. I. It was recommended to schedule a public hearing for October 20, 2015 on the City's intent to issue bonds to finance the projects in the 2016-2020 Facilities Capital Improvement Plan. J. Item was removed. K. It was recommended to acknowledge the withdrawl of the Interim Use Permit application for short-term rentals at 3672 Pinecrest Court. L. It was recommended to receive the Final Assessment Roll for Project 1123 (Cedar Heights Addition — Street Improvements) and schedule a public hearing to be held on October 20, 2015. M. It was recommended to receive the Final Assessment Roll for Project 1166 (St. Charles Wood — Street Improvements) and schedule a public hearing to be held on October 20, 2015. N. It was recommended to receive the Final Assessment Roll for Project 1168 (Waters Edge — Street Improvements) and schedule a public hearing to be held on October 20, 2015. 0. It was recommended to receive the Final Assessment Roll for Project 1074 (Braun Sunrise Addition — Street Improvements) and schedule a public hearing to be held on October 20, 2015. P. It was recommended to approve the recommendations of the Public Works Committee regarding various appeals to Inflow & Infiltration (1&1) Program surcharges. Q. Item pulled for separate action. R. It was recommended to declare bicycles, unclaimed property and miscellaneous City property to be surplus. S. It was recommended to authorize Final Payment of Contract 15-05 to MP Nexlevel LLC, and close out contract. T. It was recommended to approve conduit lease agreement with Arvig Enterprises, Inc. U. It was recommended to approve Contract with Quality Business Solutions (QBS) for a Payment Card Industry (PCI) Reassessment of the City's Credit Card Payment Security, Policies and Procedures. V. It was recommended to approve contract with FRSecure LLC for an Information Security Scan and Assessment. Patrick Sommervold with Cloverleaf Cold Storage asked to have Item Q. pulled for separate action. Mr. Sommervold-noted the Public Works Committee met on September 1, 2015 and recommended a credit amount of $3,144.82 for the November sanitary sewer charges. Mr. Sommervold noted Cloverleaf is requesting the City Council grant a full refund of $6,289.65, claiming the metered water was used for the cooling tower and never went down the sewer. City Council Meeting Minutes September 15, 2015 3 page Public Works Director Matthys gave an overview of the recommendation of the Public Works Committee meeting. Councilmember Bakken and Fields stated their reasons for supporting the Public Works Committee recommendations. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the request from Cloverleaf Cold Storage, 2864 Eagandale Boulevard, to credit the sanitary sewer portion of their November, 2014, utility bill $3,144.82. Aye: 3 Nay: 2 (Bakken and Fields opposed) PUBLIC HEARINGS There were no public hearings items to be heard. There are no old business items to be heard. OLD BUSINESS NEW BUSINESS There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Fields stated the Streets Alive event this past Saturday was an overwhelming success. She also thanked City staff for successfully planning and executing the event. Mayor Maguire extended his appreciation to the Eagan Citizen's Crime Prevention Association for another successful golf event on Friday, September 11tH Councilmember Hansen noted this afternoon at the Community Center he attended the opening reception for the Eagan Art Festival community art project, a mural, "River Garden". There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:45 p.m. Aye: 5 Nay: 0 City Council Meeting Minutes September 15, 2015 4 page Date 44 klg�L Mayor City Clerk