09/15/2015 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
SEPTEMBER 15, 2015
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, September 15, 2015 at 6:30 p.m. at
the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen
and Tilley. Also present were City Administrator Osberg, Director of Communications Garrison, Director
of Community Development Hohenstein, Director of Public Works Matthys, Police Chief McDonald, Fire
Chief Scott, and Executive Assistant Stevenson.
AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
Mayor Maguire noted the Public Hearing for Wyatt Sharing & Caring — A Variance to the Tree
Preservation Ordinance located at 510 Lone Oak Road was withdrawn per the applicant's request.
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent
Agenda as modified: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of September 1, 2015 regular City Council
meeting as presented or modified.
B. Personnel Items
1. It was recommended to accept the resignation/retirement of Janet Bolger, part time
Confidential Records Retention Specialist.
2. It was recommended to authorize the hiring of Charlie Fredericks, Streets Engineering
Technician.
3. It was recommended to authorize the hiring of a Clerical Technician 4 in the Utilities
Division to be named.
4. It was recommended to accept the resignation of seasonal employees: Joshua
Biermeier, Jason Bird, Robert Edwards, Sarah Faste, Nikki Galatowitsch, Peter
Galatowitsch, Michael Gorder, Cheryl Grider, Marcus Honcharenko, Thomas Huss,
William Immen, Sodan Ka, Mitchell Kiecker, Ben Kosel, David Morse, Ryan Ossell, Tyler
Pederstuen, Daniel Podpeskar, Joshua Podpeskar, Emma Richard, Brock Rothschiller,
Chris Russell, Anthony Sarne, Drew Selvestra, Noah Simpson, and Jeremy Stalcar.
C. It was recommended to ratify the check register dated August 28 and September 4, 2015 as
presented.
City Council Meeting Minutes
September 15, 2015
2 page
D. It was recommended to approve the ordinary and customary contracts with J. Benson
Construction Corp.
E. It was recommended to approve change order#1 for the Fire Station Four Remodel project.
F. It was recommended to approve the agreement between the City of Eagan and ISD #196.
G. It was recommended to approve ordinance amendment to City Code Chapter 10 to allow
two year permits for the Off Leash Dog Area (OLDA) and change permit from a dog collar to
a tag.
H. It was recommended to approve a policy for consideration, placement and removal of public
art and memorial installations in City owned public spaces.
I. It was recommended to schedule a public hearing for October 20, 2015 on the City's intent
to issue bonds to finance the projects in the 2016-2020 Facilities Capital Improvement Plan.
J. Item was removed.
K. It was recommended to acknowledge the withdrawl of the Interim Use Permit application
for short-term rentals at 3672 Pinecrest Court.
L. It was recommended to receive the Final Assessment Roll for Project 1123 (Cedar Heights
Addition — Street Improvements) and schedule a public hearing to be held on October 20,
2015.
M. It was recommended to receive the Final Assessment Roll for Project 1166 (St. Charles
Wood — Street Improvements) and schedule a public hearing to be held on October 20,
2015.
N. It was recommended to receive the Final Assessment Roll for Project 1168 (Waters Edge —
Street Improvements) and schedule a public hearing to be held on October 20, 2015.
0. It was recommended to receive the Final Assessment Roll for Project 1074 (Braun Sunrise
Addition — Street Improvements) and schedule a public hearing to be held on October 20,
2015.
P. It was recommended to approve the recommendations of the Public Works Committee
regarding various appeals to Inflow & Infiltration (1&1) Program surcharges.
Q. Item pulled for separate action.
R. It was recommended to declare bicycles, unclaimed property and miscellaneous City
property to be surplus.
S. It was recommended to authorize Final Payment of Contract 15-05 to MP Nexlevel LLC, and
close out contract.
T. It was recommended to approve conduit lease agreement with Arvig Enterprises, Inc.
U. It was recommended to approve Contract with Quality Business Solutions (QBS) for a
Payment Card Industry (PCI) Reassessment of the City's Credit Card Payment Security,
Policies and Procedures.
V. It was recommended to approve contract with FRSecure LLC for an Information Security
Scan and Assessment.
Patrick Sommervold with Cloverleaf Cold Storage asked to have Item Q. pulled for separate action. Mr.
Sommervold-noted the Public Works Committee met on September 1, 2015 and recommended a credit
amount of $3,144.82 for the November sanitary sewer charges. Mr. Sommervold noted Cloverleaf is
requesting the City Council grant a full refund of $6,289.65, claiming the metered water was used for
the cooling tower and never went down the sewer.
City Council Meeting Minutes
September 15, 2015
3 page
Public Works Director Matthys gave an overview of the recommendation of the Public Works
Committee meeting.
Councilmember Bakken and Fields stated their reasons for supporting the Public Works Committee
recommendations.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the request from
Cloverleaf Cold Storage, 2864 Eagandale Boulevard, to credit the sanitary sewer portion of their
November, 2014, utility bill $3,144.82. Aye: 3 Nay: 2 (Bakken and Fields opposed)
PUBLIC HEARINGS
There were no public hearings items to be heard.
There are no old business items to be heard.
OLD BUSINESS
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Councilmember Fields stated the Streets Alive event this past Saturday was an overwhelming success.
She also thanked City staff for successfully planning and executing the event.
Mayor Maguire extended his appreciation to the Eagan Citizen's Crime Prevention Association for
another successful golf event on Friday, September 11tH
Councilmember Hansen noted this afternoon at the Community Center he attended the opening
reception for the Eagan Art Festival community art project, a mural, "River Garden".
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:45 p.m. Aye: 5 Nay: 0
City Council Meeting Minutes
September 15, 2015
4 page
Date
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Mayor
City Clerk