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02/02/1999 - City Council Regular AGENDA EAGAN CITY COUNCIL-REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING FEBRUARY 2,1999 6:30 P.M. r 1. ROLL CALL&PLEDGE OF ALLEGIANCE II. ADOPT AGENDA&APPROVAL OF MINUTES(BLUE) III. VISITORS TO BE HEARD(10 MINUTE TOTAL TIME LIMIT) IV. DEPARTMENT HEAD BUSINESS (BLUE) V. CONSENT AGENDA(PINK) A. PERSONNEL ITEMS �)3 B. EXTENSION for recording the final subdivision,Ronald Roth&James Schmitt for Deer Rest Pond Addition S� C. EXTENSION for recording the final plat,Mini/USA Equities for Town Centre 70 Twenty Second Addition D. NEGATIVE DECLARATION on the need for an E.I.S.for Oakbrooke E.A.W. n2 y E. FINAL PLANNED DEVELOPMENT and FINAL SUBDIVISION,Pulte Homes for Oakbrooke 31/ F. RECOMMENDATION,Airport Relations Commission to submit letter to the MAC regarding test 'V✓ cell operations R_3 33 G. CONTRACT 98-10,approve final payment(Thomas Lake-Outlet Structure) y H. ASSIGNMENT of responsibility,Semper Development,Ltd. 3 q I. PARADE PERMIT application for Eagan Convention&Visitors Bureau for St.Patrick's Day parade C) J. EXEMPTION from lawful gambling license,Metro/Twin Toms Chapter National Wild Turkey Federation,to conduct a raffle on March 20,1999 at the Royal Cliff Banquet Facility / y a K. COMMERCIAL FERTILIZER license renewal for Tru green/Chemlawn and TREE CONTRACTOR license renewal for Roggenbuck Tree Service Y3 L. SERVICE STATION license and TOBACCO license for Eagan Amoco located at 4205 Nicols Road VI. . 7:00-PUBLIC HEARINGS(SALMON) 4/; A. PROJECT 755,Meadowland 1st Addition(Rehabilitation Overlay) 6 B. PROJECT 756,Woodgate 3rd,(Tiberon Additions-Rehabilitation Overlay) / C. PROJECT 753,Thomas Lake Road,(Cliff Road to Diffley Road-Rehabilitation Overlay) VII. OLD BUSINESS(ORCHID) / ! A. PROJECT 673R,Red Pine Lane Final Assessments(Parcel#10-03600-021-79,Oberg) VIII. NEW BUSINESS (TAN) A. COMPREHENSIVE GUIDE PLAN AMENDMENT-Kami,Inc.,changing the land use of approximately five acres from NB(Neighborhood Business)to LB(Limited Business)which allows senior housing projects as conditional uses,located on the north side of Yankee Doodle Road,west and north of Carbones Pizzaria in the SW 1/4 of Section 9 IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE(GREY) X. ADMINISTRATIVE AGENDA(GREEN) XI. VISITORS TO BE HEARD(for those persons not on agenda) XII. ADJOURNMENT XIII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities,facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,marital status,sexual orientation,or status ,%'ith regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received,the City of Eagan will attempt to provide such aid. Updated 1/29/99-10:00 a.m. MINUTES p>;. ;Il<E!f3UTING OF THE I Sagan,Minneso : January 19,1999'* A regular meeting of the Eagan C :council was.kiefdvn Tuesday,January 19,1999 at 6:30 p.m. at the Eagan Municipal Center. Presentwere;Mi +oi--:A-*i.&i:Wnd Councilmembers Masin,Blomquist, Carlson and Bakken. Also present were City Adfirtfi frator Tom Hedges,Senior Planner Mike Ridley, Director of Public Works Tom Colbert,and City Attorney Jim Sheldon. AGENDA Councilmember Bakken moved;* 12C tb iW ii:seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 MINUTES OF THE JANUARY 5,1999--48GULAR MEETING Councilmember Masin requeste3:oFrpage orfci;;*ji i=9't sentence in the fifth paragraph be revised as follows,"Councilmember Blomquist moved,Councilmember Masin seconded a motion to approve the minutes as amended to incorporate the inadvertent omission of discussion and conditions by the Recording Secretanj as follows: In regard to Page 8, Paragraph 6:..;.; . Councilmember Masin requested'ti2t pa7ki�►�e,.the first sentence in the third paragraph be revised as follows,"Councilmember Masin refere'ri'ceck itersection at Diffley and Rahn and said the County has ranked this as the most dangeroa ntersectiori.wtd;she requested that the public meeting regarding improvements to this intersection riot be.•aet yed;'t<j. commodate a signal at the Wescott/Lexington intersection." Councilmember Masin requested on page 12,the second sentence in the second paragraph from the bottom be revised as follows,"She further said she has talked with a Dakota County staff person who is anxious to meet with the Council so that she and the community representatives can review the discussion on LRT." Councilmember Bakken moved : t}unc t i#ii 3�iij4� seconded a motion to approve the minutes as amended. Aye: 5 Nay: 0 UPDATE BY LEGISLATIVE DELEGAIVAKO;3'A COUNTY COMMISSIONERS City Administrator Hedges provided an overview di3 4 is item. Dakota County Commissioner Patrice Bataglia provided an update on issues being addressed by the County Board that affect the City of Eagan. She commented on Eagan's 251h anniversary as a city and noted that Dakota County is also celebrating 150 years as a,c4Anty this year. Dakota County Commissioner Nancy Schouweiler was also present and mq.0.uced herself to the Council and discussed her plans for the next four years while she is in office. Councilmember Masin mentio7ie fi3` i itt�" N"Iiindance at the NLC she and Apple Valley Mayor Mary Hamann-Roland attended a workshop and received some information on celebration planning for the millenium and asked about the County's&iis in this regard. Commissioner Bataglia said she thought it would be great if the County coordinated`planning activities to celebrate the millenium with the City. Councilmember Masin suggested the County of Future Group also be included in the planning process. Commissioner Bataglia asked that Mayor Awada include discussion on the millenium on an agenda of the Dakota County Mayor/Manager's group and she will schedule it on an agenda of the Dakota County Economic Development Partnership. a EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE 2 DEPARTMENT HEAD BUSINESS Councilmember Masin asked if it i toil d:be.poSs b# :{o:i'ebroadcast City Council and commission meetings more frequently. City AdmmistratOr isi#g die will check to see if meetings can be replayed more often. Councilmember Carlson left the meeting at 6:55 p.m. Councilmember Masin moved,06ti ti ? bttsRs;$ c 1 j4tst seconded a motion to request more frequent airing of City Council and comirt S*'-r0****`t igS 3t ;it l public access. Aye: 4 Nay: 0 Mayor Awada noted that she would be reeding consent item I,Proclamation recognizing the 25t', Silver Anniversary of the City of Eagan. Councilmember Blomquist mov&f 'Winci1xr; it:Masin seconded a motion to separate Items C,D,E and F from the consent agenda: Aye: 4 Nay: 0 Councilmember Carlson returned to the meeting at 7:00 p.m. Mayor Awada read the proclank.WQli recognizing the 25th Silver Anniversary of the City of Eagan. ' C&§"DA A. Personnel Items Item 1. It was recommended to approve tJiie Yts 6fion of Detective Kevin McGrath and Officer Steve Anselment to Sergeants in the Eagan PQRc*d Department. Item 2. It was recommended to approve the hiring of Vincent Mergens,Daniel Smith,Dan Cullen,Kyle Cloutier,Randy Boyden and Keith Wallace as part-time seasonal broomball/boot hockey officials. Item 3. It was recommended to approv :llle 1tigcJIQverbeke as a seasonal street maintenance worker. Item 4. It was recommended to approve the hirin W Robert��ausch,Dave Jungers,Patrick Elam and Cory Knaffla as seasonal park maintenance work&;: Item 5. It was recommended to approve the hiring of Krystal Beaver,Adam Keeler,Heidi Borgschatz, John Plut,David Robinson,John Hayden,Jason Ponsonby,Kristopher Scheurer,Andrew Koppang and Mark Cleare as part-time seasonal winter recreation leaders. Item 6. It was recommended to approve a week of vacatiorie during January for the City Administrator. 0. Item 7. It was recommended to approvei ii;s xsi tiE::...,.pay equity implementation report to the Minnesota Department of Employee Relations. Item 8. It was recommended to accept the letters of resigna�from Police Officers Christopher Erickson and Rochell Maier. Item 9. It was recommended to accept the letter of resignation from Dispatcher Michelle Salter. Item 10. It was recommended to accept the letter of resignation from Recycling Intern Myla Nofsker. EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE B. Approve Joint Powers Agreement,D4ta County cities(tza#fic Markings,Street sweeping Sealcoating and Cracksealing). It was recommended to approve the 1999 Joint Powers Agreement for street maintenance and authorize the Maypr;and City Clerk:iq:execute all related documents. C. Project 757, resent feasibili re '_g_ g - i p � port/orcier':�i'.' _}j'•'''•rrt (Rid eview Acres Street Rehabilitation Overlay). This item was pulled from the consent agenda upon motion by Councilmember Blomquist, seconded by Councilmember Masin. Aye: 4 Nay: 0 D. Project 759,present feasibility report/order vublic hearing Beau D'Rue Drive-Street Recycling).This item was pulled from the consent agendilmember Blomquist,seconded by Councilmember Masin. Aye: 4 Nay: 0' E. Project 762,present feasibilireport/order pubk hearing Quckwood Trail-Street Recycling). This item wasulled from the consent agenda upon.�titen b p gy C"'ilmember Blomquist,seconded by Councilmember Masin. Aye: 4 Nay: 0: F. Project 763, present feasibili t report/order public hearing(Duckwood Estates-Street Rehabilitation Overlay). This item was pulled from the consent agenda upon motion,by Councilmember Blomquist, seconded by Councilmember Masin. Aye: 4 Nay: 0 G. Project 87-N,release of recorded development contract B.B.D. Addition/Fox Ridge Shoppes- Utilities . It was recommended to appr + Y'4pase of the recorded development contract for Contract 87-N (B.B.D.Addition/Fox Ridge Shoppes=fitii# : triprovements)and authorize the Mayor and City Clerk to execute all related documents. H. 1999 License renewals for trash haulers, and commercial fertilizer applications. It was recommended to appray;gUe- license renewals for trash haulers,tobacco,tree contractors and commercial fertilizer aoWators as presented. I. Proclamation,reco Zrg. izing, the 251h Silver Anniversary of the Ci of Eagan throughout 1999 with events festivities and celebrations designed to create awareness and develop a"sense of community". It was recommended to approve a proclamation recognizing the 25th Silver Anniversary of the City of Eagan. xem tion from lawfulag mbling license,All Pa k6 Alliarc,-.or Change to conduct a raffle on March 7, 1999 at Cedarvale Lanes,3883 Beau D'Rue Drive. -16vas recgi3iimended to approve an exemption from the lawful gambhng'license,All Parks Alliance fo' ange t�:CQnduct a raffle on March 7,1999 at Cedarvale Lanes,3883 Beau D'Rue Drive. K. Project 761,present feasibili t report/order public hearing(Duckwood Drive-Street Rehabilitation Overlay). It was recommended to receive the engineering analysis for Project 761 (Duckwood Drive, Denmark Avenue to Lexington Avenue-Street Overlay)and postpone the scheduled improvements for consideration in the 2000 construction season. L. Authorization to resubmit Minnesota.ReLE.91...GrQJ.:It.w?Lp recommended to authorize the submission of application for a 1999 MWi &� t q Runity Forest Health Program Grant from the Minnesota Department of Natural M. Approve agreement-Dakota County Sentence to Serv6:P-?o_ rg am. It was recommended to approve the 1999 contract with Dakota County for the provision of Sentence to Service work crews and authorize the Mayor and Clerk to execute the agreement. N. Approve letter from the Airport Relations Commission to MAC requesting funding for sound insulation beyond 65 DNL. It was recommended to approve a letter to the Metropolitan Airports EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE Commission(MAC)requesting that the jf pey•View Plateau*Nlihborhood be considered for the sound insulation program and that MAC considex:using monies not regulated by the Federal Aviation Administration(FAA)for that purpose. O. Approve 1998 General Fund Budget adjn';t&ift?ts�-fi. 'recommended to approve the 1998 General Fund Budget adjustments. P. Extension for recording final plat(Gopher Eagan Industrial Park No. 5)Iohn Allen. It was recommended to approve a 90-day extension for recording.the final plat for Gopher Eagan Industrial Park 5w Addition,consisting of one lot lor'4" ec#ia3 ?j{:;X$� t Yankee Doodle Road in the SE 1/a of Section 12 and the NE 1/4 of Section 13. .......... Q. Exemption from lawful gambling license,Duck-&-,Unlimited to conduct a raffle on February 23,1999 at .Brianno's,2280 Cliff Road. It was recommended:;Yd: prove Rti exemption from the lawful gambling license for Duck's Unlimited to conduct a;r :t 'F@baii? :;! 1999 at Brianno's. �. R. Tree contractor licenses for Quah!y Brush&Stump Removal and Shorewood Tree Service. It was recommended to approve tree contractor licenses for Quality Brush&Stump Removal and Shorewood Tree Service as presented. Councilmember Bakken moved -Puncilmember Carlson seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 Mayor Awada acknowledged the fou bitems tliat:Were separated by motion from the consent agenda. _ In regard to Item C,Project 757,jii' 1-Jeasibili report/order public hearing(Ridgeview Acres -Street Rehabilitation Overlay),Council&iinber Bakken moved,Councilmember Blomquist seconded a motion to receive the draft feasibility report for Project 757(Ridgeview•Acres-Street Overlay)and schedule a public hearing to be held on March 2,1999. Councilmember Blomquist said she was concerned that the assessment policy by which the Council sets the public hearings needs fd ev1s;> d::: Aumember Masin questioned if the Council should defer action on this project if the'asse's'stineiitctiy itiybe reviewed in the future. Mayor Awada stated that the Council has not directed staff to scl�Wle discmmion on the assessment policy on an agenda. She further stated that although she unditstands CmMcilmember Blomquist's concerns she does not share the same concerns. She added that she*-willing 4*f4visit the assessment policy issue and asked about the timeframe for these projects. Direcfor of Public Works Colbert explained the timeframe. A vote was taken on the motion. Aye: 3 Nay: 2 (Councilmembers Blomquist and Masin opposed) In regard to Item D,Project 759,present feasibility reD-drt/order public hearing(Beau D'Rue Drive-Street Recycling), Councilmember Bakken moved,Wor Awada seconded a motion to receive the draft feasibility report for Project 759;;{$eap�?:&ue.lxrye:;Street Recycling)and schedule a public hearing to be held on March 2,1999. . Councilmember Blomquist stated that the Council 5#iiiuld discuss the assessment policy and said the scheduling of these public hearings should be continued&* a later date. A vote was taken on the motion. Aye: 3 Nay: 2 (Councilmembers Blomquist and Masin opposed) EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE In regard to Item E,Project 762,p invent feasibilitti reoa-'Zorder public hearing(Duckwood Trail- Street Recycling),Councilmember Bakke;t;s?oved,Councilmen?ber Blomquist seconded a motion to receive a draft feasibility report for Project:k(Duckwood iFa -Street Recycling)and schedule a public hearing to be held on March 2,1999. Councilmember Blomquist reiterated that the Council should entertain discussion about the assessment policy at this time or continue the public hearings for a later date following review of the policy. A vote was taken on the motion.:; :: { oriirilmembers Blomquist and Masin opposed) In regard to Item F,Project 763,present feasibilirepQct/order public hearing(Duckwood Estates-Street Rehabilitation Overlay),Council' er Bal :moved,Mayor Awada seconded a motion to receive the draft feasibility.rel#ii t fn : ':xdjea.6r- rckwood Estates-Street Overlay)and schedule a public hearing to be held on Ivla'rc7i 2,1999."-*-:- Councilmember Blomquist noted that her concern was the same as stated for the previous three items. A vote was taken on the motiori::.-Aye: 3 Nay: 2 (Councilmembers Blomquist and Masin opposed) Mayor Awada moved,CouncilmemW%.Bakke' ';iie6ncled a motion to direct staff to schedule an agenda item for the February 9 Council work essiorG.fort?tg:pi pose of defining what information should be prepared for future discussion of the Cit y'.Zks irssmm `policy. Aye: 5 Nay: 0 Further discussion occurred on:t2ifs matter and what the scope of discussion regarding the assessment policy on February 9 would entail. Councilmember Blomquist said that she was concerned about this issue due to the number of court cases involving assessments that the City has been ruled against in recent weeks. She added thaf the Council should have some factual information presented at the work session on February 9. Mayor Awada declined to accept Councilmember Blomquist's suggestion as a friendly amendment ember Masin said that if no information is presented at the work session the essment policy will be drawn out too long. Councilmember Carlson concurred with Councilrti&iber Mit and added that productive discussion should begin on February 9. Mayor Awada stated that she feels staff sgbluld prow-de a presentation on the City's road improvement program and the Pavement Condition Index,the City's current assessment policy and other cities' assessments policies. Director of Public Works Colbert said that information provided to the Council approximately three years ago is available,but he added the information may need to be updated which may require a longer period of time than two weeks in,order to prepare a comprehensive presentation to address all of the issues. He further added-1 `it would be helpful for the Council to define what information staff should prepare. Councilmember Masin said she:ii#o t:>i> d k�Wyliku,Eagan"s policies but would be interested in the court cases and how other communities are assessing for their road improvements. Mayor Awada noted that there are some Councilmbers who have not had the benefit of a presentation on all the information pertaining to the City's current assessment policy. A vote was taken on the motion. Aye:' 5 Nay: 0 EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE 6 PUBLIC HEARINQ? .. PROJECT 709If:3�NVIRONMENT:kt ASSESSMENT (HWY.13 SILVER BE J WADT.a.l'1 KEE DOODLE ROAD) City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. Jim Dvorak,representing SRF Consulting Group,Inc.,further discussed the design details of the project. Jennie Ross,representing SRF, impacts and mitigation measures. Councilmember Blomquist moved,Counember in seconded a motion to open the public hearing and accept public comment. Aye: 5 Nay,;:U Don Severtson,3764 Burgundyacec : :.] iiiscaping is proposed to lower the sound level. Director of Public Works Colbert ki ea that it is ilf fiCult to screen the noise because of the elevation differential and added that one of the most effective ways to lower the noise would be to construct a noise wall which is economically unfeasible. He further added that the current noise levels already exceed the standards and by doing this improvement no significant increase in traffic volume is expected. He stated that no landscaping is proposed. Ray Crowder,3782 Burgundy I dv,?;:,sirid;:he would like to see the Environmental Assessment report and questioned the validity of the coiiclftsigiti; t#it;liave been drawn regarding the increase to the noise level. City Administrator Hedges state at a co'py-*9.av4ilable at City Hall. Mr.Crowder asked why residential housing was allowed to be WiE*t along.�3i;liw* y 13 if the noise levels already exceed standards. Director of Public WorksColbert ?c3aiie :ttaT Ehe land was zoned and guided for residential development and certain development rig#tsi:e�ie assigned to the property owner and they had full knowledge of the environment. Mr.Crkaer also questioned if the increase to the traffic flow will only increase the noise level by two decibels. Director of Public Works Colbert said that the traffic flow is not expected to increase but rather more efficiency and safety will be provided for the traffic volumes that already exist. " Joe Bari,3033 TimberwoodTrai#;asI::? ? #1Qttxy is not participating in the funding of this project. Mayor Aw•ada replied that Hie'",*%, '&:state:ltif$ �ay and said there were not enough funds programmed by the state for the improvements so_the City Td.the federal government are also contributing. Brandon Thornton,3786 Burgundy Drive;YSised coik-Ons with the speed of the traffic and he said he was doubtful that the traffic volume would not increase following the completion of the improvements. A resident of the Vermillion Carriage Townhomes questioned if the speed limit could be lowered in the future. Director of Public Works Colbert said there isaiii:proposal to change the speed limit. He added that all changes in speed limits throughout the state<. ther on a city,county or state roadway have to be evaluated and approved by.#he.0-i>m.niFssign er.4 Tzansportation. He noted that the speed limit is based on the speed traveled b $ �'a:tf;tete::':;}13C:€? a:given roadway. He further noted that it is P . Y•::. .. ....: ...:.... likely that the roadway will be evaluated following compreff&of the improvements. The resident asked if reducing the speed limit would also reduce the sound le*kJ ::Ms.Ross indicated that the speed limit would have to be reduced by at least 20 mph,which would::b ;highly unlikely on this highway,in order to notice a difference in the noise level. Fred Atkinson,representing Blue Cross Blue Shield Minnesota,applauded the City's efforts to seek federal funding for this project and said BCBSM is in support of the improvements. He added that they are concerned with the proposed walkway adjacent to BCBSM's property and the impact to the EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE 7 existing1berm and trees. Director of PubUt:Works Colbert sail-.'iat staff is aware of the substantial tree stand in front of BCBSM and noted that the preferred location of the trailw•ay is within the standard offset from the curb. He added that if the standtd,alignment cor? Cts with the substantial stand of trees,the walkway could be realigned around the ba;:j�:WP,.4f the,:t;ej2* ,hich may require additional easements and rights-of-way from BCBSM. Mr.Atkins&(#sta J i#ii!W support of the improvements as long as the trees do not have to be removed. Ralph Linvill,property owner at 1975 Seneca Road,stated that this looks like a great project and questioned the traffic flow during the construction of the improvements. Director of Public Works Colbert stated that some delays will occflilxr:Sid flq:d # r; roposed and the highway will remain open. Councilmember Blomquist moved,Counc:atpember Masin seconded a motion to close public discussion. Aye: 5 Nay: 0 1999 CALENDAR YEAR CITY CO UNCfIv'OItGANIZATIONAL BUSINESS City Administrator Hedges provided an overview on this item. Mayor Awada commented that Councilmember Masin brought to her attention that the Council has expanded the composition of the commissions in the past. Councilmember Masin suggested changing the number of Advisory Planning Commission and Airport Relations Cois:sion members from seven to nine,deleting the alternate position. Mayor Awada moved,Councilmemis p Bakk'h;6eondgd a motion to ask the Advisory Planning Commission and the Airport Relations Comri}ission j ,coitiilission membership should be expanded from seven members to nine members, deleting tjle:iTt` ..'.#exposition. Aye: 5 Nay: 0 There was discussion regardin§-efianging the name of the Solid Waste Abatement Commission. Mayor Awada suggested that the commission should be asked for their opinion regarding the name change. Councilmembers concurred. A. ADVISORY COMMISSION APPOINTMENTS: 1. Airport Relations Coiriiii il6ii *-Sid:&deii'hg was re-appointed to a three year term; Charles Thorkildson was appoinW4::to a three:�ear term and Peter Panos was appointed to a one year alternate term. 2. Solid Waste Abatement Commission Susa�:8ast and Jim Weinzettel were re-appointed to three year terms and Patricia Hurd was appointed to a three year term. Councilmember Carlson said she was concerned that the individual who was remaining on the ballot for the Solid Waste Abatement Commission indicated a preference for another commission as a first choice and slie?itould prefer to see the individual placed on another commission. Councilmember Bakkstated that he would prefer to finish voting for the remaining posi iost< :.. solid: ,�5# .. Abatement Commission as opposed to coming back to this vagic?17ttei Councilmember Bakken moved,Councilrii6er Masin seconded a motion to appoint Gwen Hillesheim to a 2-year resident term:*Kthe Solid Waste Abatement Commission. Aye: 4 Nay: 1 (Councilmember Carlson opposed) Mayor Awada stated that the*alternate position would be left vacant since there were no available names to vote for. S EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGES 3. Burnsville/Eagan Telecdiitmunications Coni fission: Jim Blair and Bob Cooper were re-appointed to three ye4 terms and Jerry So-w-: ells was re-appointed to a one year alternate term. 4. Advisory Parks Commissidit;: e ik was re-appointed to a three year term; Kevin Gutknecht and Joseph Bari were appointed to three year terms and Robert Douglas Kane,Jr.was appointed to a one year alternate term. 5. Advisory Planning Commission: Carla Heyl and Gary Huusko were re-appointed to three year terms;Meg T %:�as.V.pio. ;tb:3 two year term;Gale Anderson was appointed to a one year'ii?riii�aifct:.l qi� IM-?: s appointed to a one year alternate terns. 6. Economic Development Commisgxon: Mark Reimer and Julie Stackhouse were re- appointed to three year terms; t ,n Speax i aas appointed to a three year term and Tawnie Cortez was apl);4k6�f6; f*bX,,X0.: @sm. B. ACTING MAYOR: Mayor Awada appointed Councilmember Masin to serve as Acting Mayor in her absence at City Council meetings and other activities pertaining to the City of Eagan. C. OFFICIAL LEGAL NEWSPAPER: Councilmember Blomquist moved,Councilmember Masin seconded a mot1erP:to;%PP,.rove the retention of Dakota County Tribune/This Week • Newspapers as the City'sof;=icQ:k*'al rre ;paper. Aye: 5 Nay: 0 D. CITY COUNCIL MEETING§. Councilw� ii# T Bakken moved,Councilmember Masin seconded a motion to apprgt #iie:1.99 ; cf iidiile of Council Meetings,designating the first and third Tuesda}�::a£:4g ittiiith at 6:30 p.m.for regular City Council meetings,with the exception of Novei�l i 2,wherein the date of November 1 was approved as the alternate date. Aye: 5 Nay: 0 E. CITY COUNCIL MEE'T'ING PROCEDURES: Councilmember Masin moved, Councilmember Bakken seconded a motion to acknowledge Robert's Rules of Order as the means to conduct City Council meetings and further approve the use of the;—&i li2iesf$# ilc iirtAi itled"Eagan City Council Meeting Procedures and Public Participatiipil.Guidel"p for public participation in City Council meetings. Councilmember Masin requested"il&t the h iw' out entitled Procedure and Motion Practice on Business Items be changed to rAect the deletion of Number 2 under Roman Numeral X,entitled Discussion. She said that the Council had not discussed having questions and requests for input count against the speaker's time. Councilmember Bakken accepted the deletion as a friendly amendment to the motion. Councilmember Carlson said that Roman 1Vj*eral V should occur under Roman Numeral X. She stated;t 4t shs;thought the.council had decided at their Retreats to allow revisions to motes;ti t cent €;iQ of Council discussion only and not prior to that time. Mayor a revision to a motion can be made at any point. Councilmember Bakken suggested:J4�0 Roman Numeral V be retained for the purposes of correcting a motion when it ca i€dins an obvious factual error. Mayor Awada said she will not allow for debate to occur at the time revisions are made to motions during Roman Numeral V. Councilmember Carlson said she would support leaving Roman Numeral V in the order identified in the procedures handout as long as the purpose of making a motion at that time is only to correct an obvious factual error. EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE A vote was taken on the; Motion. Aye: 5 Na f :Q F. COUNCIL STANDING:tbMMITTEE AN!?,BEPRESENTATIVE APPOINTMENTS: Mayor Awada recommertdgc�.te follo��;ingouncilmembers to serve on standing committees: Finance Committee: Councilmember Blomquist(Chair)and Councilmember Masin Public Works Committee: Mayor Awada(Chair)and Councilmember Blomquist Personnel Committee: Councilmember Carlson(Chair)and Councilmember Bakken Year 2000(Y2k)Commit#4eR:::fit t cibReAnbex-Bakken(Chair)and Councilmember Carlson Census Committee: Councilme44 Blomq.#Q(Chair)and Councilmember Masin Millenium Committee: Councilmember Mas (Chair)and Mayor Awada Minnesota Valley Trar�rtAuti�t y:J3aar4;` !-�-buncilmember Masin School District#191: CpiiiiifriiemlieTti' School District#196: Councilmember Carlson School District#197: Councilmember Bakken History Committee: Councilmember Blomquist and Councilmember Carlson Municipal Legislative Commission: Mayor Awada Councilmember Blomiiot�d that appointments to representative positions usually are made by Council corisei §tiy:;1 [iMections were noted. G. OTHER APPOINTMENTS:':';: _ 1. MASAC Representati-vjW::!�ciafirilmember Masin moved,Councilmember Blomquist seconded a motion to ap.1$r4ve'the appointment of Jamie Verbrugge as a member to the Metropolitan Aircraft Sound Abatement Council and directed the Airport Relations Commission to make a recommendation for the remaining member position. Aye: 5 Nay: 0 2. Special Advisory C<xmmittges;:•�sectio;i to be provided at a future special City Council meeting whert:flt t t j ritUGAtRS'.Frs its work program and goals. Discussion occurred regarding th*:xiumber &t.Councilmembers who could attend the Comprehensive Guide Plan opertiuses. It_i>as determined that since the open houses have been noticed to all property�if ners in-.-iAe City and will also be posted, all Councilmembers could attend. OLD BUSINESS PROJECT 673R,CONSIDER ADOPTION OF RESIDUAL FINAL ASSESSMENT ROLL (RED PINE LANE-STREETS.- D UTILITIES) City Administrator Hedges privdc ' itk? iviyH':oi this item: Director of Public Works Colbert gave a staff report. Councilmember Bakken moved,Councilmember basin seconded a motion to approve the final assessments for Project 673R(Red Pine Lane-Streets and l:ftilities)for selected continued parcels, and authorize their certification to Dakota County for collection. John Bannigan,legal counsel representing the Finchs and Oberg,submitted letters of objection on behalf of both parties. He noted that a Dakota County District Court jury determined the project had EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE 10 damaged the Finch's property and awai- d them$16,000. i4 .-added that if the City Council approves the assessment to the Finchs,they will aipeal and seek damagt§'for abuse of process and bad faith. He stated that the Finchs would agree to acct a cash connectimpharge of$94,000 when the property is developed. He noted that Oberg's propep,not benegi-by the amount of the proposed assessment. He requested that this matter be referred baarJ tgdfkrther consideration. City Attorney Sheldon stated that the jury award in the Finch condemnation case is a separate issue from the assessment issue before the City Council. Mike Frattalone requested that hisiSBSsr .j?g.Fedi�ced to$8,250 for the street/storm portion of the assessment and the$9,850 for the 1i-ilei flj:.-Wer portion of the assessment be deferred until the time of connection. Mayor Awada stated that the Council haS dti the pasf'terred assessments until the time of connection at the then prevailing rates. Councilmember Carlson questioned if Oberg could take access off Gun Club Road. Director of Public Works Colbert stated that public right-of-way exists at both Gun Club Road and Red Pine Lane. He explained the history of the project and how the assessments were calculated. Councilmember Masin stated that the School District approached the City and wanted to build Red Pine Elementary immediate) l;#die_ itx should work with the residents in this area with regard to the amount of their assessments. She saii' tding to accept the deferral of assessments for the Finchs. Mayor Awada concurred adding tha .she' A5-n* rt:*,illing to lower the assessment amounts since there is benefit to the property owners. Councilmember Carlson requestttt {i;YtQr ieew of the Oberg assessment for two weeks. Mayor Awada suggested separating the Ober4..' 5sinent and taking action on the remaining assessments. She said the assessments to the Finchs and Frattalone could be deferred and assessed at the time of connection at the then prevailing rates. Councilmember Bakken withdrew his earlier motion. Mayor Awada moved,Councaiireiub�.3#*qW!we� nded a motion to continue the final assessments for the Oberg parcel to the February ;.;1999 City.Council meeting. Aye: 5 Nay: 0 Mayor Awada moved,Councilmember 11�klcen secgiiced a motion to approve the final assessments for Project 673R(Red Pine Lane-Stieeis and US ties)for selected continued parcels, deferring final assessments for the Finch and Frattalone par6219 until the time of connection at the rates in effect at the time of connection,subject to execution of the appropriate agreement. Aye: 5 Nay: 0 YMCA PROPOSAL FOR RECOGNITION PLAQUE TO ACKNOWLEDGE CONTRIBUTIONS BY THE CITY OF EAGAN FOR-AJEEN CENTER City Administrator Hedges provided an overview Wihis item. Councilmembet Carlson left tlie'iiiee Councilmember Masin moved,Councilmember BA'k,�n seconded a motion to approve Option 2 for a tivall plaque to be placed at the door of the teen center ie'cognizing the City's involvement with the project. Aye: 4 Nay: 0 Councilmember Carlson returned to the meeting at 9:45 p.m. EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE 11 1999 PART II(V-8W `.L'E8 AND'EQ1Aft4ENT) BUDGET City Administrator Hedges provided an overview op:#.is item. Councilmember Bakken moved,Cots ?1Ciiat2son seconded a motion to approve with modifications the 1999 Part II Vehicles and Equiiiif'$uilget. Councilmember Blomquist stated that she is happy to see that no equipment certificates are involved. Councilmember Masin inquired about the number of CairnsIRIS helmets that are needed. City Administrator Hedges said that technolc ? argil:drax6.how.mAoy are needed. He added that fire fighters have recommended there be one locate&a>:e+a ft: tatit.fi:: Q0!?ncilmember Bakken noted that the dilemma of purchasing technology and having it*`§me obs9:3.�.fe will always exist. He added that it should be determined if there is a need for the heEis at this'* e and if the cost is justifiable. A vote was taken on the motion;:•A.ye: 4 #+1j?._ :.{ <sfiflcilmember Masin opposed) AUTHORIZE CONSULTANT SELECTION FOR CEDARVALE AREA REDEVELOPMENT STUDY City Administrator Hedges provided an overview on this item. Councilmember Blomquist movQd,Councilmember Masin seconded a motion to authorize selection of SRF Consulting Group,Inc.:#i i---t) -preparation of the Cedarvale Area Redevelopment Study. Aye: 5 Nay: 0 NEW BUSINESS:::' CI Ado:�b9bk6 FOR 1999 City Administrator Hedges provided an overview on this item. Councilmember Blomquist moved to approve a resolution allocating Fiscal Year 1999 CDBG funding that includes deleting the allocation to Street Rehabilitation and reallocating those funds to another area following City Council dis.GOssioR.•.•:. Mayor Awada offered a friendly amendn.Wnt to'tlie motion also requesting deletion of the funds allocated to Cedarvale Blight and a Senior Citizeri:jcnter fot)iiwing further City Council discussion. Councilmember Blomquist accepted the friendly Mendmeri :::: Councilmember Blomquist said she did not believe ffte-City Council should provide money for street rehabilitation to a private townhouse development and would prefer more funds be allocated to Cedarvale Blight and senior housing. Mayor Awada stated that the reason she requested the deletion of funds to the Senior Citizen Center is because the City Council needs to discuss the issue further. She agreed that street rehabilitation is a private matter and also*greed that additional funds should be provided to Cedarvale Blight. Senior Planner Ridley stated tlitptgiifittgtgtti:) ota County HRA,CDBG funds can only be used for land acquisition and infrastrucftir6::,-:t pv�t>ai itioital funds for the development of senior housing could be included in the Home Swap category. EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 19,1999 PAGE 12 Councilmember Blomquist amei c#e hei'motion to•a f 'qve a resolution allocating Fiscal Year 1999 CDBG funding as follows: Home Swap(Seiiii #iQusing) $130,000 .HousingRehabilita3ipi#;3fi:; $115,500 Wescott Youth Servi $ 10,500 Homeownership Assistance $ 10,000 Mary's Shelter $ 30,000 Scholarships $ 1,000 Cedarvale Blight; 60,00 Total ,,, :$357,000 A vote was taken on the motion. Aye: 5 Nay: 0 Reyne Branchaud-Linsk,Executyve Da2cclrt�¢. 8helter,thanked the City Council for allocating funds to Mary's Shelter. .... ROUND TABLE City Administrator Hedges thanked Administrative Secretary Karels for her work in preparing information for the City's OrganizationitI.13usiness. Councilmember Masin encourage'tl pio j f':o.. ers to attend the Comprehensive Guide Plan open houses even if the zoning of their propexty N%r*m t:p:c#tanged since the zoning of the property surrounding them may change. Councilmember Blomquist stated-04t::.fjw:was contacted by a property owner along Cliff Road who has indicated a desire for theirro'"et' 'fo retain its Agricultural zoning classification. She said that P �• tS' g g she suggested the property owner writ,letters to the rest of the Council addressing this request. .. ADJOURNMENT Councilmember Bakken move V! ada s�ccded a motion to adjourn at 10:10 p.m. MLK Date City Clerk If you need these minutes in an alternative form such as large print,Braille,audio tape,etc.,please contact the City of Eagan,3830 Pilot Knob Road,Eagan,MN 55122,(612)6814600,(TDD phone:(612)454-8535). The City of Eagan is committed to the policy that all persons havq*.gilal access to its programs,services,activities, facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,sexual orientation,marital status or status with re :tO jT1IC;RR9istdi►ye,.• MEMO _. city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 29, 1999 SUBJECT: AGENDA INFORMATION FOR FEBRUARY 2, 1999 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the February 2, 1999 City Council agenda and the minutes of the January 19, 1999 regular City Council meeting, the following items are in order for consideration. Agenda Information Memo February 2, 1999 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Part-time Seasonal Skating Instructors-- ACTION TO BE CONSIDERED: To approve the hiring of Lisa Bell and Maria Whiteman as a part-time seasonal skating instructors for the civic arena. Item 2. Part-time Seasonal Supervisor/Civic Arena-- ACTION TO BE CONSIDERED: To approve the hiring of Steve Dykstra and Burt Nicholas as part-time seasonal supervisors at the civic arena. Item 3. Part-time Seasonal Warming House Attendant-- ACTION TO BE CONSIDERED: To approve the hiring of Aaron Wheeler and Daniel Zeroth as part-time seasonal warming house attendants. Agenda Information Memo February 2, 1999,Eagan City Council B. EXTENSION FOR RECORDING FINAL PLAT (DEER REST POND) ACTION TO BE CONSIDERED: To approve a 60-day extension for recording the final plat for Deer Rest Pond, consisting of four lots on 2.86 acres located between James Court and Rusten Road in the SW 1/4 of Section 31. FACTS: • On October 6, 1998, the City Council approved the Final Subdivision. • In December the Council approve a 60-day extension for recording this plat to allow the applicant time to resolve some discrepancies identified by the County Surveyor that had resulted from a previous plat. • The applicant is nearing resolution on those issues,but does not expect the plat to be recorded before the February 2, 1999,when the first 60-day extension expires. Consequently, the applicant is requesting another 60-day extension for the recording of the plat. ATTACHMENTS: Letter from Bolton& Menk, Inc.,page-Y— 6126908065 JAN-27-99 WED 14:27 BOLTON & MENK, INC FAX NO. 6128908065 F. 02 January 27, 1999 Ms. Pamela Dudziak Associate Planner 3830 Pilot Knob Road Eagan, MNI 55122-1897 RE: Deer Rest Pond Addition Dear Ms Dudziak: Bolton & Menk, Inc. is presently in the process of recording the final plat of Deer Rest Pond Addition with Dakota County. We are requesting an extension for the approval process of the final subdivision. Sincerely, BOLTON & NtENKr.,yINC. Dennis M. Honsa, L.S. Survey Manager Agenda Information Memo February 2, 1999, Eagan City Council C. EXTENSION FOR RECORDING FINAL PLAT (TO«'N CENTRE 70 TWENTY-SECOND ADDITION)-MINI/USA EQUITIES ACTION TO BE CONSIDERED: To approve a 60-day extension for recording the final plat for Town Centre 70 Twenty- Second Addition, consisting of one lot on 4.42 acres located west of Denmark Avenue north of Duckwood Drive in the NW 1/4 of Section 15. FACTS: • On November 30, 1998, the City Council approved the Final Plat. • The plat was anticipated to be filed upon closing the sale of the property, which was scheduled for the end of January. The applicant and owner have pushed their closing date out beyond the end of January and as a result, will not be closing the sale and recording the plat prior to the expiration of the 60-day recording period. • Therefore, the applicant is requesting another 60-day extension for recording the final plat. ATTACHMENTS: / Letter from Cornerstone Development, (Mini/USA Equities), page b Ya Cornerstone �:j Development Corporation January 19, 1999 Ms. Pamela Dudziak Associate Planner City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: Mini/USA Equities Dear Pam, As we discussed this morning, I am requesting the City of Eagan grant the minimum 60 day extension for filing the final plat beyond its current date set for January 29, 1999. Due to minor revisions to the previously approved site plan with respect to grade elevations, the exhibits to the PD Agreement will not be in order prior to January 29, 1999. Although I consider these grade revisions to be minor in relation to the overall scope of the plan, the economic impact to the project can be significant. We are therefore working expeditiously to obtain and review construction costs associated to various options in order to choose the appropriate plan which balances the needs of the project, the city and the adjacent land owners. As soon as we have a revised plan to submit I will be in touch with you. Enclosed please find a $75.00 check for the required extension fee. Thank you for your understanding and cooperation. Sincerely yours, Russell Miller cc: Fred Gans Bruce Miller- NEC Properties Linda Fisher - Larkin, Hoffman, Daly&Lindgren - :?z�.i_i 6 8235 Douglas Avenue, Suite 950 Dallas,Texas 75225 (214) 373-4122 Fax: (214) 373-7238 Agenda Information Memo FEBRUARY 2, 1999 Eagan City Council Meeting D. NEGATIVE DECLARATION OAKBROOKE RESIDENTIAL ENVIRONMENTAL ASSESSMENT NVORKSHEET ACTION TO BE CONSIDERED: To approve a Resolution regarding a Negative Declaration on the need for an Environmental Impact Statement for the Oakbrooke residential development. FACTS: • A mandatory Environmental Assessment Worksheet(EAW) is required per by the Minnesota Environmental Review Program for a residential development as large as Oakbrooke proposed by Pulte Homes of Minnesota. This project consists of approximately 117 acres and is located east of I-35E between Deerwood Drive and Diffley Road. The City of Eagan is the Responsible Governmental Unit (RGU). • An EAW was prepared for the project and circulated for review in accordance with the rules of the Minnesota Environmental Quality Board (EQB). A 30-day comment period was noticed, as required, and ended on January 13, 1999. Under the rules, the City must make findings on the decision regarding the need for an EIS within 30 days after the comment period ends. • During the comment period, written comments were received from several agencies on the EAW distribution list. Copies of the responses to these comments are included as an appendix to the draft Record of Decision. -s • The draft Record of Decision reviews the Findings of Fact with regard to the potential environmental impacts and the criteria used in determining that an EIS is not necessary for the proposed project. ATTACHMENTS: (3) - • Staff memo dated January 29, 1999,pages through�. • Resolution regarding Negative Declaration,pages/0tl&eei • Draft Record of Decision, pages-/L through . ;`. MEMO city of eagan' TO: MAYOR AWADA& CITY COUNCILMEMBERS TOM HEDGES,CITY ADMINISTRATOR FROM: MIKE RIDLEY,SENIOR PLANNER DATE: JANUARY 29, 1999 SUBJECT: OAKBROOKE RESIDENTIAL DEVELOPMENT SUMMARY OF REQUEST For the proposed Oakbrooke residential development, it is appropriate for the City Council to consider action at this time on the following environmental review: • An Environmental Assessment Worksheet (EA)N) declaration made in compliance with the MN Environmental Review Program. BACKGROUND OF THE EAW A mandatory EAW is required as per the MN Environmental Review Program for a residential development as large as the Oakbrooke project proposed by Pulte Homes of Minnesota. This project is located on approximately 117 acres on the east side of 1-3 5E between Deerwood Drive apd Diffley Road (CSAR 30). The City of Eagan is the Responsible Governmental Unit (RGU). An EAW was prepared for the project by the developer's consultant, Hedlund Engineering, and circulated through the required agencies for review in accordance with the rules of the MN Environmental Quality Board (EQB). Copies of the EAW were made available to the general public at the Wescott Library and City Offices. A press release was published-in the Eagan This Week regarding the availability of the EAW for review. The 30-day comment period was noticed, as required, in the EQB Monitor and ended January 13, 1999. Under the rules, the RGU must make its findings and decisions regarding the EAW within 30 days after the comment period ends,therefore, action prior to February 19, 1999 is required by the City. OVERVIEW OF EAW FINDINGS The EAW reviewed the potential environmental impacts of the proposed project which are summarized in the Record of Decision included in the Council packet. i EAW COMMENTS RECEIVED During the comment period, letters were received from the following agencies: 1) MN Dept. of Natural Resources; 2) MN Historical Society; 3) Metropolitan Council; and 4) Army Corps of Engineers. DECISION REGARDING NEED FOR ENVIRONMENTAL IMPACT STATEMENT (EIS) The Draft Record of Decision outlines the criteria used in staff's recommendation that an EIS is not necessary for the Oakbrooke residential development project. The cumulative potential effect of the proposed development of the area has been included in the analysis prepared. All required permits and approvals from regulatory agencies have been identified and will be followed up on by Pulte Homes of Minnesota at the appropriate time in the development process. The proposed project did not have any extraordinary environmental impacts that cannot be mitigated adequately, and therefore a more detailed environmental review via an EIS is not necessary. ACTION TO BE CONSIDERED To approve a Resolution regarding a Negative Declaration of the need for an EIS for the Oakbrooke residential development. Senior Planner MR'j s RESOLUTION NO. 99- A RESOLUTION REGARDING NEGATIVE DECLARATION OF NEED FOR AN EIS OAKBROOKE RESIDENTIAL DEVELOPMENT WHEREAS, the City Council of the City of Eagan is the official governing body of the City of Eagan; and WHEREAS,pursuant to the rules of the MN Environmental Review Program, the City of Eagan has submitted an Environmental Assessment Worksheet (EAW) for the proposed Oakbrook residential development located in the SW 1/4 of Section 21, Township 27N, Range 23W, Eagan, MN to the Environmental Quality Board (EQB) and to members on the MN Environmental Review Program distribution list for a 30-day review period; and WHEREAS, during this comment period, comments were received from the following organizations: 1)MN Dept. of Natural Resources;2) MN Historical Society; 3)Metropolitan Council; and 4) U.S. Army Corps Of Engineers.. WHEREAS,based upon the record established by the EAW documents and comments received, the City Council of the City of Eagan finds the following: 1. The EAW document serves to identify the potential for significant adverse environmental effects. 2. The EAW document establishes that no significant adverse or irreversible environmental impacts can be anticipated from the proposed project. 3. The EAW document establishes that no cumulative effects beyond those analyzed are anticipated. 4. The EAW document identifies mitigative measures which will be used to alleviate possible impacts and indicates that mitigation of possible impacts will be required as a part of permit action by the City or other governmental agency. 5. There were no comments or other evidence received regarding the project that would introduce or identify any unanticipated adverse environmental effects which would warrant the preparation of an Environmental Impact Statement (EIS). NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan finds no potential for significant environmental effect for the Oakbrooke residential development proposed by Pulte Homes of MN and hereby adopts the Findings of Fact as stated in the draft Record of Decision (dated 1/29/99) and makes a Negative Declaration with regard to the need for preparation of an EIS. Passed and adopted this 2°d day of February 1999 by the City Council of the City of Eagan. By: Mayor Attest: Clerk Ayes: Nayes: l V DRAFT RECORD OF DECISION OAKBROOKE RESIDENTIAL DEVELOPMENT JANUARY 28, 1999 Prepared By CITY OF EAGAN RECORD OF DECISION Oakbrooke Residential Development Eagan, Minnesota 1. Administrative Background The City of Ewan is the Responsible Governmental Unit (RGU) for the Oakbrook residential development. An Environmental Assessment Worksheet(EAW)has been prepared in accordance with the Environmental Review Program of the MN Environmental Quality Board (EQB), filed with the MI' EQB, and circulated for review and comments to the required EAW distribution list. On December 14, 1998, a"Notice of Availability"was published in the EQB Monitor. The notice provided a brief description of the project as well as the name, address, and phone number of the RGU contact person. The 30-day comment period closed January 13, 1999. All comments received were considered in determining the potential for significant environmental impacts. Written comments are included in Appendix A. On February 2, 1999, the Eagan City Council adopted a Resolution which includes a Negative Declaration regarding the proposed Oakbrooke residential development. The City concluded in the Negative Declaration that the proposed project would not require the preparation of an Environmental Impact Statement (EIS). 2. Project Description The proposed development site is bounded along the south by Diffley Road (CSAH 30), to the north by Deerwood Drive, and I-35E to the west. As part of the project, a north/south collector street (Johnny Cake Ridge Road) will be constructed through the site thereby making a north/south connection between Diffley Road and Deerwood Drive, essentially parallel to I-35E. This project involves the construction of 313 residential units on approximately 117 acres. The unit breakdown would consist of 169 single family detached townhome units and 144 single family units. Although utility and street construction will be done in phases to accommodate the residential unit construction phasing, the entire length of Johnny Cake Ridge Road from Diffley Road to Deerwood Drive will be constructed as part of Phase I. The proposed development plan is consistent with the approved zoning and the City's Comprehensive Land Use Guide Plan. / 2— 3. Findings of Fact As a result of the proposed development,the following are findings of the EAW regarding potential environmental impacts: • Fish, wildlife and ecologically-sensitive resources — This site is a combination of wetland,woodland,non-cropped,old field and agricultural field. Surrounding land uses are comprised of residential and commercial with I-35E running along the western edge of the site. The proposed development will disturb the habitat of some wildlife typical of woodland and wetland areas and wetland fill is being limited to that allowed under the WCA without mitigation; however, the City's water quality requirements and tree preservation ordinance are guiding the development. Associated impacts are not extensive and no impacts on unique wildlife or habitat have been identified. • Physical impacts on water resources—The wetland inventory for the site resulted in the delineation of four natural wetland basins within the development parcel ranging from .23 to .58 acres in surface area. There are no DNR protected waters or water courses located on the property. No filling of wetlands other than surface water features is proposed. There is also a constructed ponding area in the southwest area of the site which was designed and developed to serve a storm water management function. No untreated water run-off from impervious surfaces will be discharged to any of the four natural wetlands. • Erosion and sedimentation—The developer will be required to incorporate erosion and sedimentation control practices that comply with those prescribed as"best management practices" by the Minnesota Pollution Control Agency, Board of Water and Soil Resources, and the City of Eagan and will include the development of temporary and permanent erosion and sediment control plans. An NPDES general permit will be required from the Minnesota Pollution Control Agency prior to grading. • Water Quality — surface water run-off — Run-off from the development will be conveyed to ponds within the site by concrete pipe. Pond discharges will also be conveyed in pipes in a generally northerly direction. Run-off discharged from the site will travel through three off-site existing storm water management ponds before being discharged into Blackhawk Lake. Blackhawk Lake is identified in the Eagan Water Quality Management Plan as a Class I water body. As such, the City applies a non- degradation standard to the lake for total phosphorous concentration with respect to new development in the watershed. That is, sufficient mitigation measures must be incorporated into new developments to prevent a projected increase in total phosphorous concentration in the lake. 13 4. A decision on need for Environmental Impact Statement An Environmental Impact Statement is not considered necessary for this project based on the following: A. Type, extent and reversibility of impact-The EAW and Findings of Fact summarize the type and extent of impact to the natural environment. Alternatives to avoid potential impacts on the natural environment were considered and evaluated prior to the preparation of the EAW. The proposed project is compatible with surrounding development, consistent with the City of Eagan's Comprehensive Plan; and in compliance with local land use controls. The proposed design concept includes design features to mitigate for impacts to the environment. Wetland impacts will be handled as required by the Minnesota Wetland Conservation Act. Tree preservation will be governed by the City of Eagan's Tree Preservation Ordinance. Erosion control measures and storm water Best Management Practices (BMPs) will be incorporated into the project design to minimize impacts on water quality. B. Accumulative potential effects of related or anticipated future projects — As discussed in the EAW and Findings of Fact,the cumulative potential effect of related or anticipated future development has been considered. The study area is in a largely developed area adjacent to I-35E. The extension of Johnny Cake Ridge Road from Diffley Road to Deerwood Drive will extend an important community collector street and provide a parallel to the interstate. C. Extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority — The mitigation of environmental impacts would be designed and implemented in coordination with regulatory agencies and would be subject to plan approval and the permitting process. i APPENDIX A COMMENTS RECEIVED ON THE OAKBROOKE RESIDENTIAL DEVELOPMENT EAW pF MINIyFso�q ' Minnesota Department of Natural Resources O N M w 'O U 9 oJ� 500 Lafayette Road F.y� Qty St. Paul. Minnesota 55155-40_ 10 pF NA1U4p� January 12, 1999 1599 Michael Ridley, Senior Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Oakbrooke Residential Development Environmental Assessment Worksheet (EAW) Dear Mr. Ridley: The Department of Natural Resources (DNR) has reviewed the EAW for the Oakbrooke Residential Development Project. We offer the following comments for your consideration. Item 6 indicates that green areas will be planted to grass. We recommend use on native species of vegetation to the greatest extent possible. The use of traditional blue grass should be avoided. Trees, shrubs, and herbaceous plants that are native to Minnesota are available and can be compatible with almost any desired landscape appearance. Item 10 indicates the project will result in a loss of approximately 15 acres of woodland. We note that given the site's historic use as a farmstead, it is not surprising that woodland remains on the steeply sloped areas. It is also likely that for these same slopes to be used for residential building purposes, substantial site grading is likely. We therefore request consideration of whether a project reconfiguration is possible that reduces the amount of development proposed on steep slopes, which affords the opportunity to retain more woodland acreage post project. Also regarding woodland effects, it is likely that a high proportion of the trees present are oaks. A plan designed to prevent the introduction or spread of oak wilt should be developed for the project. Any activity that may injure oaks, including the exposure of cut roots, should not occur between April 15 and July 1 of each year. If damage does occur during this time,the wound must be completely covered with a tree wound dressing compound within at least 15 minutes, preferably immediately. The trees that remain post-development can be expected to show stress for many years due to soil compaction, increased wind speeds, and increased wind temperatures. This stress will often lead to further insect and disease problems for future homeowners. To minimize the potential for this to unfold, any area of trees that are to remain post-project must be off-limits to any piling of displaced dirt, building materials, and vehicle parking. We recommend that the services of a professional arborist or forester be employed to develop a general Tree Protection Plan for the project; such an individual can provide guidance on how to avoid unnecessary tree damage and mortality. DNR Information:612-296-6157, 1-800-7646000 • TTY:612-296-548.3, 1-800-657-3929 An Equul Opportunity Employer +A Printed on Re"cled Paper Containing e Who Value,Di,er,ity /� + a %Iintrnurn of 10'� P,,q-Con,umer W'a,te Michael Ridley, Senior Planner January 12, 1999 Although woodland losses contribute to project-related habitat losses, the substantial loss of grassland cover type contributes to habitat loss too. Many songbirds depend on short grass areas for forage. In general, most ecological and wildlife habitat value will disappear after project implementation. Regarding wetland buffer strips, these should contain a mix of native trees, shrubs, and grasses to increase their efficiency. Thank you for the opportunity to review this project. Preparation of an environmental impact statement (EIS) is not needed in our opinion. We look forward to receiving your record of decision and responses to comments. Minnesota Rules part 4410.1700, subparts 4 & 5, require you to,send us your Record of Decision within five days of deciding this action. Please contact Bill Johnson of my staff at (651) 296-9229 if you have questions regarding this letter. Sincerely, --� Thomas W. Balcom, Supervisor ; Environmental Review and Assistance Unit Office of Management and Budget Services c: Kathleen Wallace Con Christianson Bret Anderson Jon Nelson Lynn M. Lewis, USFWS Jon Larsen, EQB Tom Standke, Pulte Homes of Minnesota, Inc. #990177-01 OAKBROOK.WP7 / � 2 STATE HISTORI VATION OFFICE MINNESOTA 1-11STORICAL SOCIETY 'EC 2 1 1998 i December 17, 1998 Mr. Michael J. Ridley Senior Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: EAW Oakbrooke Residential Development T27 R23 S21, Eagan, Dakota County SHPO Number: 99-0675 Dear Mr. Ridley: Thank you for consulting with our office during the preparation of an EAW for the above referenced project. We have reviewed the results of the survey of the project area. Based on the results of this survey, we feel that the probability of any unreported properties being located in the area of potential effect is low. Please note that this comment letter does not address the requirements of Section 106 of the National Historic Preservation Act of 1966 and 36CFR800, procedures of the Advisory Council on Historic Preservation for the protection of historic properties. If this project is considered for federal assistance, it should be submitted to our office with reference to the assisting federal agency. Please contact us at (651)296-5462 if you have any questions on our review of this project. Sincerely, Dennis A. Gimmestad Government Programs & Compliance Officer cc: Ann Hopkins, SRF Anne Ketz, The 106 Group - ._ . . .., n... . .,. \li.�•r i �.i�.r 1),ri \I ��t: r :-fin•+_IQUn ill111111)\I • h:l_ ,In_/,1^i DEPARTMENT OF THE ARMY ST.PAUL DISTRICT.CORPS OF ENGINEERS ARMY CORPS OF ENGINEERS CENTRE ' I FIFTH STREET EAST �1 ST.PAUL.MN 55101.1638 j) ' X95 8 ST. L REPLY TO December 14, 1998 ATTENTION OF ..--._._.._. y.l.. Construction-Operations Regulatory (99-01333-DJS) Mr. Michael Ridley City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122-1897 Dear Mr. Ridley: We have reviewed information about a project of Pulte Home Corporation to construct a 313 residential unit development referred to as Oakbrooke. The project site is in SW 1/4 Sec. 21, T. 27N. , R. 23W. , Dakota County, Minnesota. We believe that you will need a Department of the Army permit for this activity. Because we must notify certain other agencies about your project and provide them a reasonable opportunity to comment, our review for most projects may take at least 90 days. You can help expedite this procedure if you -- Fill out the application completely and specifically. Send accurate drawings, including smaller, 8 1/2 by 11 inch, copies for our public notice. * Please describe any alternatives considered when planning the project. This consideration should include other potential sites and other methods of accomplishing the desired result. Our regulations often prevent issuance of permits when there are less-environmentally-damaging alternatives available. For instance, if the project involves placing fill in a water or wetland, there may be a way to accomplish the project purpose but without filling, or without filling as large an area. If your project would include any temporary placement of excavated or fill material into a waterbody or wetland, you may also need authorization for that work. Be sure to include that information in your permit application. You may also need state, county, and/or city permits for this project. Please return this information as soon as possible. Replies may be addressed to the U. S. Army Corps of Engineers, Regulatory Branch, 190 Fifth Street East, Saint Paul, MN 55101-1638. If we do not hear from you within 30 days of this letter, we will Printed on 0 Recycled Paper -2- assume that you are no longer interested in obtaining this permit, and we will close our file. If you have any questions, contact Dan J. Seemon in our St. Paul office at (651) 290-5380. In any correspondence or inquiries, please refer to the Regulatory number shown above. Sincerely, Char M. Hauger Chief, Regulatory Branch Metropolitan Council Working for the Region, Planning for the Future January 11, 1999 Mr. Michael Ridley _- Senior Planner City of Eagan I �54� 3830 Pilot Knob Road _-.7 Eagan, MN 55122 RE: Oakbrooke--Environmental Assessment Worksheet Metropolitan Council District 15 Referral File No. 16929-1 Dear Mr. Ridley: Council staff has conducted a review of this environmental assessment worksheet(EAVV)to determine its adequacy and accuracy in addressing regional concerns. The staff review finds that the EAW is complete and accurate with respect to regional concerns and raises no major issues of consistency with Council policies. An EIS is not necessary for regional purposes. However, staff provides the following comments for your consideration: Item 6—Description All of Eagan is classified as Urban Area in the Council's Regional Growth Strategy(RGS). In this policy area the Council expects a density of at least 3 units per acre. The project proposal involves the construction of 313 residential units on 117 acres,yielding an overall density of 2.7 units per acre. The city is encouraged to consider all options that may assist in increasing the density for this development and thus keep it closer to the RGS expectations. Current Council housing policy direction encourages the expansion of availability and quality of housing choices,regarding both type and price,throughout the region. Because there are no details in the EAW submittal regarding the anticipated prices for the units,it is not possible to determine if this project will assist the community in meeting its housing affordability goal. However,the addition of these units will assist the community in meeting its goals to diversify the housing stock. Item 8-Permits and Approvals Required To connect to either the municipal or metropolitan wastewater disposal system, the city will need to submit the sanitary sewer service connection plans for the proposed project to the Metropolitan Council Environmental Services, Municipal Services staff(in addition to the Minnesota Pollution Control Agency)for review and comment,and for the issuance of a construction permit. Item 22- Traffic Council staff estimates a lower traffic generation than the proposer does: 2,370 daily and 240 PM peak versus the proposer's 3,960 and 305. AREA CODE CHANGES TO 651 IN JULY, 1998 230 East Fifth Street St. Paul. Minnesota 55101.1626 (612)602-1000 Fax 602-1550 TDD/TTY 291-0904 Metro Info Line 602.1888 An Equul Opportunity Emptoyer Michael Ridley January 11, 1999 Page 2 This will conclude the Council's review of the EAW. The Council will take no formal action on the EAW. If you have any questions or need further information, please contact Alex-Edmund DaHinten, principal reviewer, at(651)602-1617,or electronically at aes.dahinten%Ti)metc.state.mn.us. Sincerely, Helen Boyer, Director Environmental Services Division cc: Kevin Howe,Metropolitan Council District 15 Keith Buttleman, Director,MCES Environmental Planning and Evaluation Department Linda Milashius,Carl Schenk,Alex-Edmund DaHinten, OLA Mark Filipi,Chauncey Case,Transportation; Phyllis Hanson, Parks Jim Larsen, Don Bluhm,MCES EA169291 APPENDIX B RESPONSES TO COMMENTS RECEIVED 1 Agenda Information Memo February 2, 1999 Eagan City Council Meeting E. FINAL PD & FINAL SUBDIVISION (OAKBROOKE) PULTE HOMES OF MINNESOTA INC ACTION TO BE CONSIDERED: ➢ To approve a Final Planned Development(rezoning) of a 117 acre site located north of Diffley Road and east of 1-3 5E (generally in the.south half of Section 21) from A, Agricultural and RB, Roadside Business to PD, Planned Development. ➢ To approve a Final Subdivision creating 79 single family detached dwelling units and 8 outlots upon a 117 acre site located north of Diffley Road and east of 1-3 5E (generally in the south half of Section 21). FACTS: ➢ At their regular meeting on August 4, 1998, the City Council approved the Preliminary Subdivision (and related Final Planned Development)which called for the creation of 313 single family detached dwelling units upon the entire 117 acre site. ➢ The scope of the project required the preparation of a mandatory Environmental Assessment Worksheet (EAW). The comment period for the EAW ended January 13, 1999. Based on the EAW, there is no indication of the need to prepare an Environmental Impact Statement. ➢ The proposed subdivision constitutes the first of a four phase development ➢ Approval of the Final Planned Development shall be subject to the execution of a Final Planned Development Agreement. ATTACHMENTS: Final Subdivision drawings,pages7hrough,5q. r --- - ZEE rte_ S ---- ---------- 4E s2 L x 00'J5)ft* A co N 4tu. Ac Zk 17t: "4 4ST 39 V jo y °'C. •p. CAKE in_ y B7C -o" ek is//r r 17, Match Lill, B / e 7 Ir I €iii -Ss a�/�•�\4 4�'4 c r-9 �e•i: T1s • 3: =;4 \ \\ \�. > �max• r}°Ka Fc,yq : i i I �'£=L f.¢ €i� Z: \�,, aa°. \*•d r;`�k 3°''ice'' I t {: s if:i i S a cs i S� w �`.r� t'°wi 'e., \•b4r•.a cp. r•E'• ``.c°i°°"c •i ��7. � �0 c-i G� :s e: r/:+'....r/>�' �k'b7, �e \ •-s•±•6'• 'c�o% �" '✓'' _ Bak. E441"r«' t G�y. 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Ec � .�Y ^v •t w � 4!p!t \ '•�a hr) 7 j, 1, `��4 .:t,• :`� + `•c \a , a —n - i. y'�5 b. cvrM l' yah::»I �>r. • VIM I \\ Ty_—io tJ v�so=�i•!r•i�.t+a:�a`. ��5'\rte. \ e a 3 \► ," cE., ^ awe:cr..ti• , �\4ZA [ 1 ��•' ,fit !; ;q \11 �;�..�%a\:. c: �� \ ;\ It lk yyy 1 � // \ \•ti � � Y� ��\ tai a ~1`_•-Tr:J.��_��/. s a"I rifi�f C % '� 1` \ 1 rS CO s fa^ f$ sq �r1• q 7 S£Fv I 'o 6 ~ i •.fit �- ti_-_ L 2 O 7 t•)Awr• �c __'I >: �_�\ // � r`-\•� of a� f °�� l rte � I C .i I I C "w•{ I � c I K � I 111 C Z. 'EJ ... .:. : y - -------------- co .f dloC "-,.• ---- . c` �"�•\1 `-�=:_'tet==`-��-`•.__"----•- _ - ..` D •--` / ON 75 f- 6- I Z,; •yam `,,, �' e� � �J'JrJi• `. . :_ IPA co Ft �—nom n . f I it ff e�_,Sk. ass`. � S=� � ti 9 \•, `•l y °p I I f. tJFy'•l'� ui IL ti s i , if s •^ ��> C � � 34 g •�I =4 I s` =��_� I S: "l I '+ ='I'eaari J` x •� K _ #`• :3 4 i 4.r.nr r b••r:..r r..• l It�--- – r. -� –^��•y..._ `°'.•� ��`'-�–`_� e•. ..--��1��x'�rt;Bks_`_J --•��. —.roe^...•+a.n— �+ i o z � o .30 Agenda Information Memo February 2, 1999 Eagan City Council Meeting F. RECOMMENDATION AIRPORT RELATIONS C01N1MISSION TO SUBMIT LETTER TO THE METROPOLITAN AIRPORTS COMMISSION REGARDING TEST CELL OPERATIONS ACTION TO BE CONSIDERED: To approve a letter from the Airport Relations Commission to the Metropolitan Airports Commission regarding operation of the Northwest Airlines Test Cell Facility. FACTS: • At the December meeting of the Airport Relations Commission, a resident discussed airport noise that was possibly emanating from the Northwest Airlines Test Cell Facility. This facility is located on the east end of the airport near the area of Glumack Drive and Highway 5. • The Airport Relations Commission believes that MAC should monitor and report on the noise being generated by the test cell facility. ATTACHMENTS: • Draft letter attached on page . 31 11� city of aagan PATRICIA E.AWADA Mayor February 2, 1999 PAUL BAKKEN BEA BLOMQUIST PEGGY A.CARLSON SANDRA A.MASIN Mr. Jeff Hamiel, Executive Director Council Members Metropolitan Airports Commission THOMAS HEDGES 6040 281"Avenue South City Administrator Minneapolis, MN 55450 E.J. VAN OVERBEKE City Clerk Dear Mr. Hamiel The City of Eagan's Airport Relations Commission (ARC) has had discussions of late regarding the Northwest Airlines test cell facility. This is in response to residents' concerns that airport noise being experienced in the Valley View Plateau and other nearby neighborhoods is of a different pitch and duration than noise that can be attributed to ground movements or arrival/departure traffic. The ARC has been briefed on much of the information shared at the recent MASAC Operations Committee meetings by Mr. Salmen of Northwest Airlines. Among the information shared has been the recent upgrade to the facility and the figures regarding noise levels outside the facility provided by NWA. There remains concern by the ARC that noise level testing was not done in a manner that would measure noise most likely to affect the City of Eagan. More specifically, the ARC members questioned whether the noise was measured for height and distance since it is discharged upward from the test facility. The ARC has requested that MAC provide information that its own noise department may have collected specific to the test cell. If no such information is available, the ARC urges MAC to engage in such testing. Thank you again for your commitment to working ,,,,with the communities on these and other pressing issues. Sincerely, Jamie Verbrugge Assistant City Administrator Copy: Roy Fuhrmann, Aviation Noise & Satellite Programs Manager Mark Salmen, MASAC Operations Committee Chair MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PLOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 35d1 COACHMAN PCiNT EAGAN,MINNESOTA 55122-1897 EAGAN,MINNESOTA 55122 PHONE:(651)6814600 PHONE (651)681-4300 FAX.(651)681-4612 Equal Opportunity Employer FAX (651)68'-436C TDD (651)454-8535 TDD (651)454-8535 Agenda Information Memo February 2, 1999 G. CONTRACT 98-10, THOMAS LAKE OUTLETSTRUCTURE ACTION TO BE CONSIDERED: Approve the final payment for Contract 98-10 (Thomas Lake— Outlet Structure) in the amount of$7,888.20 to Barbarossa and Sons, Inc., and accept the improvement for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 98-10 provided for the construction of a weir outlet to replace the existing submerged outlet for Thomas Lake. The weir outlet significantly increases the outlet efficiency and subsequently decreases the amount of time, and likelihood, that the water level will remain above the normal water elevation on East and West Thomas Lake after a major rain or snow melt event. • On April 21, 1998, the City Council approved the public improvement as part of Project 741. • This work has been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. 33 Agenda Information Memo February 2, 1999 Eagan City Council Meeting H. ASSIGNMENT OF RESPONSIBILITY, SENIPER DEVELOPMENT, LTD. ACTION TO BE CONSIDERED: To approve the Assignment of Semper Development Ltd. rights under the Development Contract to Reliance Development Company LLP. FACTS: • Under the terms of the Development Contract, the City of Eagan is required to consent to any assignment. • By consenting to the Assignment, the City does not relieve Semper Development Ltd. from its obligations under the Development Contact. ATTACHMENTS: (2) January 27, 1999 Memorandum from Assistant City Attorney, page Assignment R Assumption Agreement, pages through.k. MEMORANDUM TO: Mike Ridley, Senior Planner FROM: Robert Bauer, Assistant City Attorney Via Facsimile & Interoffice Mail DATE: January 27, 1999 'i ,7-- J. RE: Semper Development, Ltd. JAN 2 $ 1999 Lexington Pointe Thirteenth Addition Our File No. 206-15994 Mike, The developer, Semper Development,Ltd.,has requested that it be allowed to assign its rights under the Development Contract to Reliance Development Company, LLP. Under the terms of the Development Contract,the City of Eagan is required to consent to any assignment. Accordingly, I have prepared a short Assignment and Assumption of the Development Contract as well as a Consent by the City to the Assignment. Please note that by consenting the Assignment, the City does not relieve Semper Development, Ltd. from its obligations under the Development Contract. Should you have any questions, please feel free to give me a call. . 3s� ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT CONTRACT This Assignment and Assumption of Development Contract is made and entered into this day of , 1999, by and between SEMPER DEVELOPMENT, LTD, a Minnesota corporation (hereinafter"Assignor") and RELIANCE DEVELOPMENT COMPANY, LLP, a Minnesota limited liability partnership (hereinafter "Assignee"). WHEREAS, on or about the December 15, 1998, Assignor entered into a Development Contract with the City of Eagan concerning the development of Lexington Pointe Thirteenth Addition(hereinafter the "Development Contract"); and WHEREAS, Assignor is desirous of assigning its right,title, interest and obligations under the Development Contract to Assignee; and WHEREAS, Assignee is desirous of accepting assignment of the Development Contract. NOW, WHEREFORE, in consideration of the foregoing recited facts, the terms and provisions hereinafter contained, and for other good and valuable consideration, it is agreed as follows: 1. Assignor does hereby assign to Assignee all right, title, interest and obligations which the Assignor has to the Development Contract. 2. The Assignee hereby accepts the assignment and agrees to perform all of Assignor's obligations under the Development Contract. 3. Notwithstanding any assignment herein, Assignor is not relieved, nor is it any way released from performing any of its obligations under the Development Contract. 36 IN WITNESS WHEREOF, the Parties have hereunto executed this Assignment and Assumption of Development Contract on the date and year first wTitten above. Assignor: SEMPER DEVELOPMENT, LTD, a Minnesota corporation By: Its: Assignee: RELIANCE DEVELOPMENT COMPANY. LLP. a Minnesota limited liability partnership By: Its: STATE OF MINNESOTA ) )ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 1999, by ,the of SEMPER DEVELOPMENT,LTD, a Minnesota corporation, on behalf of the corporation. Notary Public 2 STATE OF MINNESOTA ) )ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 1999,by ,the of RELIANCE DEVELOPMENT COMPANY, LLP, a Minnesota limited liability partnership, on behalf of the limited liability partnership. Notary Public CONSENT The City of Eagan, has read the foregoing Assignment and Assumption of Development Contract and consents to the assignment of the Development Contract to the Assignee. This Assignment does not relieve the Assignor of its responsibility under the Development Contract in the event of any future defaults. CITY OF EAGAN By: Patricia E. Awada Its: Mayor .. By: Eugene J. VanOverbeke Its: Clerk STATE OF MINNESOTA) _ )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 1999,by Patricia E. Awada and Eugene J.VanOverbeke,the Mayor and Clerk of the City of Eagan, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public 3 3t Agenda Information Memo February 2, 1999 Eagan City Council Meeting I. PARADE PERMIT EAGAN CONVENTION & VISITORS BUREAU FOR THE EAGAN GO BRAGH IRISH PARADE ON MARCH 13, 1999 ACTION TO BE CONSIDERED: To approve a parade permit for the Eagan Convention & Visitors Bureau to hold the Eagan Go Bragh Irish parade on Nicols Road (north of Diffley) to Cedarvale Drive (Cedarvale Shopping Center). FACTS: • The City is in receipt of an application from Ann Carlon, on behalf of the Eagan Convention & Visitors Bureau, to hold a parade from approximately 12:00 p.m. until 1:30 p.m. on Saturday, March 13, 1999. The parade is one of many special events planned during 1999 in celebration of Eagan's 25`h anniversary. Given Eagan's Irish heritage, the parade is being held in March to also celebrate St. Patrick's Day. • The parade route will end at the Cedarvale Shopping Center where a carnival, stage shows and food will be available. • The application has been reviewed by the Police Department and City staff and is in order for consideration by the Council. ATTACHMENTS: • Application enclosed without page number. 3 Agenda Information Memo February 2, 1999 Eagan City Council Meeting J. EXEMPTION FROM LAWFUL GAMBLING LICENSE— METRO/TWIN TOMS CHAPTER NATIONAL WILD TURKEY FEDERATION FOR A RAFFLE TO BE CONDUCTED AT ROYAL CLIFF MARCH 20, 1999 ACTION TO BE CONSIDERED: To grant an exemption from lawful gambling license requirement for the Metro/Twin Toms Chapter of the National Wild Turkey Federation for a raffle to be conducted at the Royal Cliff Banquet facility on March 20, 1999. FACTS: • The City is in receipt of an application from the above-referenced organization for an exemption from lawful gambling license requirement. The application has been reviewed by staff and is in order for consideration by the City Council at this time. The applicant does meet the qualifications for an exemption under State law. ATTACHMENTS: • Resolution attached on page y� • Application enclosed without page number. RESOLUTION . CITY OF EAGAN APPLICATION FOR EXEMPTION FROM LAWFUL GAI<IBLILNG LICENSE WHEREAS, the Metro/Twin Toms Chapter has applied for an exemption from Lawful Gambling License; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and WHEREAS, the Metro/Twin Toms Chapter NWTF will operate a raffle at the Royal Cliff Banquet Center on March 20, 1999; 1 NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the Exemption from Lawful Gambling License for Metro/Twin Toms Chapter NWTF Association. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2nd day of February, 1999. E. J. VanOverbeke, City Clerk Agenda Information Memo February 2, 1999 Eagan City Council Meeting K. COMMERCIAL FERTILIZER LICENSE RENEWAL FOR TRUGREEN/CHEMLAWN AND TREE CONTRACTOR LICENSE RENEWAL FOR ROGGENBUCK TREE SERVICE ACTION TO BE CONSIDERED: To approve the 1999 renewals for a commercial fertilizer license for Trugreen/Chemlawn and a tree contractor.license for Roggenbuck Tree Service as presented. FACTS: • The City is in receipt of a commercial fertilizer license application and a tree contractor license application from the above mentioned companies. • The applications have been reviewed by staff and are in order for consideration by the Council. Agenda Information Memo February 2, 1999 Eagan City Council Meeting L. SERVICE STATION LICENSE AND TOBACCO LICENSE—EAGAN AMOCO, LOCATED AT 4205 NICOLS ROAD ACTION TO BE CONSIDERED: To approve a service station license and tobacco sales license for Eagan Amoco (formerly Walstad's Amoco) located at 4205 Nicols Road. FACTS: • The City is in receipt of a service station license application and a tobacco license application from Eagan Amoco for the above referenced location. The applications has been reviewed by staff and are in order for approval by the City Council. ATTACHMENTS: • Applications enclosed without page number. I3 Agenda Information Memo February 2, 1999 PUBLIC HEARINGS A PROJECT 755,MEADOWLAND 1sT ADDITION STREET OVERLAY ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 755 (Meadowland 1st Addition – Street Overlay) and, if approved, authorize the preparation of detailed final plans and specifications. FACTS: • The streets proposed to be improved within the Meadowland neighborhood were constructed in 1979 and provide access to 146 single-family lot equivalents. • The resurfacing of the streets within the Meadowland I"Addition is programmed for 1999 in the City's 5-Year CIP (1998-2002) and has been part of the City's Capital Improvement Program since 1996. • On October 6, 1998, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of proposed street rehabilitation improvements within this neighborhood. • On January 5, 1999, the feasibility report for Project 755 was presented to the City Council and a Public Hearing was scheduled for February 2 to formally present and discuss the report with the neighborhood. • An informational meeting was held on January 14 at 7:00 p.m. at City Hall. Of the 146 parcels proposed to be assessed, 2 owners representing 2 properties (about 2% of total notified) attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • The assessments associated with the above improvements are in accordance with the Special Assessment Policy adopted by the City Council in 1991. Recently, the City Council has expressed an interest in reviewing that Policy to determine if any modifications would be appropriate. This review process does not have to affect the schedule of the Public Improvement process, as any potential modifications can easily be incorporated into the Final Assessment Roll which will not be prepared until later this Fall. If the City wants to take advantage of the best bidding climate, it would be prudent to proceed diligently with any public improvement anticipated for construction in 1999. This timely process can reflect favorably on any potential assessments as well as the City's Major Street fund. ATTACHMENTS: • Feasibility Report, pages throuyh�� • Project Information Summary, page ADd • Minutes From Informational Neighborhood Meeting, page4-2—through . T City of Eagan Report for Meadowland 1St Addition Street Improvements City Project No. 755 Eagan, Minnesota January, 1999 i January 5, 1999 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Meadowland 1 st Addition Street Improvements Report City Project No. 755 Dear Mayor and City Council: Attached is our report for the Meadowland Ist Addition Street Improvements, City Project No. 755. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, ohn P. Gorder Development/Design Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. John P. Gorder Date: Reg. No. 22813 Reviewed By: ` �� ti` /— '— -? Dept. of Public Works ` Date Reviewed By: AIA- (- .2s-4i nce Dept. Date TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Introduction/Maintenance History.................................................................................. 1 Scope.............................................................................................................................. 2 Feasibility and Recommendations................................................................................... 2 StreetEvaluation............................................................................................................. 2 Proposed Improvements.................................................................................................. 3 Easements/Permits.......................................................................................................... 3 CostEstimate.................................................................................................................. 3 Assessments.................................................................................................................... 4 StreetResurfacing................................................................................................ 4 ResidentialLots.................................................................................................... 4 Assessment Financing Options........................................................................................ 5 RevenueSource.............................................................................................................. 5 ProjectSchedule ............................................................................................................. 6 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Preparatory Maintenance Map 3 Street Improvement/Assessment Area Map 4 Typical Section - Mill and Overlay January 1999 Improvement Report Meadowland 1St Addition Eagan, MN Introduction/ Maintenance History As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A five-year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. Meadowlands 1st Addition has been identified for street resurfacing improvements in 1999. Figure 1, located in the back of this report, illustrates the project location. These streets were constructed in 1979 as part of a residential development. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance stages with seal coating occurring as needed at 5-7 years, again at 12-14 years, with a bituminous overlay at approximately 20 years. Overlaying these roadways located within the Meadowlands 1` Addition, which is presently at the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. This maintenance work has extended the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the reconstruction category. This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. The City of Eagan's maintenance records indicate that this street was last seal coated in 1989. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 1998 construction season, the Public Works crews, as part of the Preparatory Pavement Maintenance Plan, (PMP), removed and replaced several deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. The portions of the streets which were repaired; are shown on Figure 2. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay proposed with this project. 01 The City Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 1 mile of roadways located within the Meadowland 1 st Addition. Figure 3 illustrates the project area. Also included are the replacement of damaged curb and gutter, sanitary/storm sewer manhole casting adjustment and replacement. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 1998 PCI ranking for the portion of Meadowland I" Addition discussed in this report has a weighted average pavement condition rating of 50 which falls within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing). 2 Proposed Improvements The proposed street improvements are shown on Figure 4. The existing street section consists of a 2" bituminous surface supported by a 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1'/s inch bituminous overlay. A bituminous leveling course will also be applied where needed to obtain a uniform crown in settled areas of the street before the overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for a residential street. The combination of patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 30% of the existing concrete curb and will have to be replaced. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1999 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay................................................$132,000 • Repair Existing Concrete Curb & Gutter.......................$86,680 Total ...........$218,680 3 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated internally in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for local streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Street Resurfacing Assessed Ratio City Mill and Overlay • Low Density Residential (R-1, 2, 3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Residential Lots All residential equivalent properties (146 total) as shown on Figure 3, having driveway access on to the streets to be improved are proposed to be assessed. The City's assessment policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet.) The estimated cost per residential lot to be assessed based on the City Assessment Policy is $452/lot and is calculated as follows: $132,000 (Mill & Overlay Cost) x 50% /146 lot equiv. _ $452 4 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 6.5% interest for the assessed amounts: Single Family Residential Lot = $452 Principal Interest Cost Per Year Per Year Per Year First Year $90 $29 $119 Fifth Year $90 $6 $96 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $132,000 $66,000 ($66,000) Repair Existing Concrete $86,680 -$0- ($86,680) Total $218,680 $66,000 ($152,680) The City's Major Street and Utility Funds will finance the estimated project deficit of $152,680. 5 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing...............................................January 5, 1999 Public Hearing.............................................................................February 2, 1999 Approve Plans and Specifications.......................................................March, 1999 AwardContract....................................................................................April, 1999 Project Completion................................................................................ July, 1999 Final Cost Report..............................................................................August, 1999 Final Assessment Hearing ........................................................... September, 1999 First Payment Due with Property Tax Statement....................................May, 2000 6 Appendix A Preliminary Cost Estimate Meadowlands 1"Addition Street Overlay City Project No. 755 I. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,000 $2,000 Mill Bituminous Pavement S.Y. 12,400 $0.75 $9,300 Type 41 Wear Course Mix Ton 2,000 $27.00 $54,000 Type 31 Leveling Course Mix Ton 400 $37.00 $14,800 Bituminous Material for Tack Coat Gal. 1,200 $2.00 $2,400 Adjust Valve Box Each 10 $150.00 $1,500 Repair Valve Box— Top Section Each 2 $300.00 $600 Adjust Frame& Ring Casting (M.H.) Each 25 $200.00 $5,000 Replace Manhole Casting Each 7 $500.00 $3,500 Traffic Control L.S. 1 $3000.00 $3,000 Lineal Feet of Manhole Adjustment L.F. 6 $100.00 $600 Subtotal $96,700 + 5% Contingencies $4,840 Subtotal $101,540 + 30%Indirect Costs $30,460 TOTAL $132,000 H. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 3,000 $5.00 $15,000 B618 Concrete Curb and Gutter L.F. 3,000 $12.00 $36,000 Sod w/To soil S.Y. 1000 $5.00 $5,000 Bituminous for DAV Patching S.Y. 500 $15.00 $7,500 Subtotal $63,500 + 5% Contingencies $3,180 Subtotal $66,680. + 30% Indirect Costs $20,000 Total $86,680'' Total Project Cost $218,680 �s 6 Appendix B Preliminary Assessment Roll Meadowland 1't Street Overlay City Project No. 755 Lot Unit Assmt. Parcel P.I.N. Equivalent Total Meadowland 1't Addition Blockl Lot 9 1927 Timber Wolf Ct. 10-48050-009-01 1 $452 $452 Lot 10 1929 Timber Wolf Ct. 10-48050-010-01 Lot 11 1931 Timber Wolf Ct. 10-48050-011-01 Lot 12 1933 Timber Wolf Ct. 10-48050-012-01 Lot 13 1935 Timber Wolf Ct. 10-48050-013-01 Lot 14 1937 Timber Wolf Ct. 10-48050-014-01 Lot 15 1939 Timber Wolf Ct. 10-48050-015-01 Lot 16 1941 Timber Wolf Tr. 10-48050-016-01 Lot 17 1945 Timber Wolf Tr. 10-48050-017-01 Lot 18 1949 Timber Wolf Tr. 10-48050-018-01 Lot 19 1953 Timber Wolf Tr. 10-48050-019-01 Lot 20 1957 Timber Wolf Tr. 10-48050-020-01 Lot 21 1961 Timber Wolf Tr. 10-48050-021-01 Lot 22 1965 Timber Wolf Tr. 10-48050-022-01 Lot 23 1969 Timber Wolf Tr. 10-48050-023-01 Lot 24 1971 Timber Wolf Tr. 10-48050-024-01 Lot 25 1975 Timber Wolf Tr. 10-48050-025-01 Lot 26 1979 Timber Wolf Tr. 10-48050-026-01 Lot 27 1981 Timber Wolf Tr. 10-48050-027-01 Lot 28 1997 Chipmunk Ct. 10-48050-028-01 Lot 29 1991 Chipmunk Ct. 10-48050-029-01 Lot 30 1985 Chipmunk Ct. 10-48050-030-01 Lot 31 1979 Chipmunk Ct. 10-48050-031-01 Lot 32 1973 Chipmunk Ct. 10-48050-032-01 Lot 33 1967 Chipmunk Ct. 10-48050-033-01 Lot 34 1961 Chipmunk Ct. 10-48050-034-01 Subtotal 26 $11,750 S� Lot Unit Assmt. Total r Parcel P.I.N. E uivalent Meadowland 1st Addition Block 1 (Continued) Lot 35 1960 Chipmunk Ct. 10 48050 035 01 1 $452 $452 Lot 36 1966 Chipmunk Ct. 10 48050 036 01 Lot 37 1972 Chipmunk Ct. 10 48050 037 01 Lot 38 1978 Chipmunk Ct. 10 48050 038 01 Lot 39 1984 Chipmunk Ct. 10 48050 039 01 Lot 40 1990 Chipmunk Ct. 10 48050 040 01 Lot 41 1996 Chipmunk Ct. 10 48050 04101 Lot 42 1983 S. Timber Wolf Tr. 10 48050 042 01 Lot 43 1984 S. Timber Wolf Tr. 10 48050 043 01 Lot 44 1982 S. Timber Wolf Tr. 10 48050 044 01 Lot 45 1980 S. Timber Wolf Tr. 10 48050 045 01 Lot 46 1978 S. Timber Wolf Tr. 10 48050 046 01 Lot 47 1976 S. Timber Wolf Tr. 10 48050 047 01 Lot 48 1972 S. Timber Wolf Tr. 10 48050 048 01 Lot 49 1968 S. Timber Wolf Tr. 10 48050 049 01 Lot 50 1964 S. Timber Wolf Tr. 10 48050 050 01 Lot 51 1960 S. Timber Wolf Tr. 10 48050 05101 Lot 52 1956 S. Timber Wolf Tr. 10 48050 052 01 Lot 53 1952 S. Timber Wolf Tr. 10 48050 053 01 Lot 54 1948 S. Timber Wolf Tr. 10 48050 054 01 Lot 55 1944 S. Timber Wolf Tr. 10 48050 055 01 Lot 56 1940 S. Timber Wolf Tr. 10 48050 056 01 Lot 57 1936 S. Timber Wolf Tr. 10 48050 057 01 Lot 58 1932 S. Timber Wolf Tr. 10 48050 058 01 Lot 59 1945 Beaver Dam Ct. 10 48050 059 01 Lot 60 1949 Beaver Dam Ct. 10 48050 060 01 Lot 61 1953 Beaver Dam Ct. 10 48050 061 01 Lot 62 1957 Beaver Dam Ct. 10 48050 062 01 Lot 63 1961 Beaver Dam Ct. 10 48050 063 01 Lot 64 1965 Beaver Dam Ct. 10 48050 064 01 Lot 65 1964 Beaver Dam Ct. 10 48050 065 01 Lot 66 1960 Beaver Dam Ct. 10 48050 066 01 Lot 67 1956 Beaver Dam Ct. 10 48050 067 01 Lot 68 1952 Beaver Dam Ct. 10 48050 068 01 Lot 69 1948 Beaver Dam Ct. 10 48050 069 01 Lot 70 1944 Beaver Dam Ct. 10 48050 070 01 Lot 71 4313 Bear Path Tr. 10 48050 071 01 Lot 72 4317 Bear Path Tr. 10 48050 072 01 Subtotal 38 $17,180 -!:I�z Lot Unit Assmt. Total Parcel P.I.N. Equivalent Meadowland I"Addition Block 1 (Continued) Lot 73 4321 Bear Path Tr. 10 48050 073 01 1 $452 $452 Lot 74 4325 Bear Path Tr. 10 48050 074 01 Lot 75 4329 Bear Path Tr. 10 48050 075 01 Lot 76 4333 Bear Path Tr. 10 48050 076 01 Lot 77 4337 Bear Path Tr. 10 48050 077 01 Lot 78 4341 Bear Path Tr. 10 48050 078 01 Lot 79 4345 Bear Path Tr. 10 48050 079 01 Lot 80 4347 Bear Path Tr. 10 48050 080 01 Lot 81 1995 Badger Ct. 10 48050 08101 Lot 82 1989 Badger Ct. 10 48050 082 01 Lot 83 1983 Badger Ct. 10 48050 083 01 Lot 84 1977 Badger Ct. 10 48050 084 01 Lot 85 1971 Badger Ct. 10 48050 085 01 Lot 86 1970 Badger Ct. 10 48050 086 01 Lot 87 1976 Badger Ct. 10 48050 087 01 Lot 88 1982 Badger Ct. 10 48050 088 01 Lot 89 1988 Badger Ct. 10 48050 089 01 Lot 90 1994 Badger Ct. 10 48050 090 01 Lot 91 4349 Bear Path Tr. 10 48050 09101 Lot 92 4353 Bear Path Tr. 10 48050 092 01 Lot 93 4357 Bear Path Tr. 10 48050 093 01 Lot 94 4361 Bear Path Tr. 10 48050 094 01 Lot 95 4365 Bear Path Tr. 10 48050 095 01 Lot 96 4369 Bear Path Tr. 10 48050 096 01 Lot 97 4373 Bear Path Tr. 10 48050 097 01 Lot 98 4377 Bear Path Tr. 10 48050 098 01 Lot 99 4381 Bear Path Tr. 10 48050 099 01 Lot 100 4385 Bear Path Tr. 10 48050 100 01 Lot 101 4389 Bear Path Tr. 10 48050 10101 Lot 102 4393 Bear Path Tr. 10 48050 102 01 Lot 103 1989 Shale Ln. 10 48050 103 01 IF Subtotal 31 $14,010 sq Lot Unit Assmt. Total Parcel P.I.N. Equivalent Meadowland I"Addition Block 2 Lot 1 1922 Timber Wolf Tr. 10 48050 010 02 1 $452 $452 Lot 2 1926 Timber Wolf Tr. 10 48050 020 02 Lot 3 1930 Timber Wolf Tr. 10 48050 030 02 Lot 4 1934 Timber Wolf Tr. 10 48050 040 02 Lot 5 1938 Timber Wolf Tr. 10 48050 050 02 Lot 6 1944 Timber Wolf Tr. 10 48050 060 02 Lot 7 1950 Timber Wolf Tr. 10 48050 070 02 Lot 8 1954 Timber Wolf Tr. 10 48050 080 02 Lot 9 1960 Timber Wolf Tr. 10 48050 090 02 Lot 10 1964 Timber Wolf Tr. 10 48050 100 02 Lot 11 1968 Timber Wolf Tr. 10 48050 110 02 Lot 12 1974 Timber Wolf Tr. 10 48050 120 02 Lot 13 1980 Timber Wolf Tr. 1048050 13002 Lot 14 1975 South Timber Wolf Tr. 10 48050 140 02 Lot 15 1971 South Timber Wolf Tr. 1048050 15002 Lot 16 1967 South Timber Wolf Tr. 1048050 16002 Lot 17 1963 South Timber Wolf Tr. 10 48050 170 02 Lot 18 1959 South Timber Wolf Tr. 1048050 18002 Lot 19 1955 South Timber Wolf Tr. 10 48050 190 02 Lot 20 1951 South Timber Wolf Tr. 10 48050 200 02 Lot 21 1947 South Timber Wolf Tr. 10 48050 210 02 Lot 22 1943 South Timber Wolf Tr. 10 48050 220 02 Lot 23 1939 South Timber Wolf Tr. 10 48050 230 02 Lot 24 1935 South Timber Wolf Tr. 10 48050 240 02 Lo 25 1931 South Timber Wolf Tr. 10 48050 250 02 IF IF IF Subtotal 25 $11,300 Meadowland 1" Addition Block 3 Lot 2 4318 Bear Path Tr. 10 48050 020 03 1 $452 $452 Lot 3 4322 Bear Path Tr. 10 48050 030 03 Lot 4 4326 Bear Path Tr. 10 48050 040 03 Lot 5 4330 Bear Path Tr. 10 48050 050 03 IF Subtotal 1 4 1 1 $1,810 60 Lot Unit Assmt. Total Parcel P.I.N. Equivalent Meadowland 1"Addition Block 3 (Continued) Lot 6 4334 Bear Path Tr. 10 48050 060 03 1 $452 $452 Lot 7 4344 Bear Path Tr. 10 48050 070 03 Lot 8 4358 Bear Path Tr, 10 48050 080 03 Lot 9 4368 Bear Path Tr. 10 48050 090 03 Lot 10 4372 Bear Path Tr. 10 48050 100 03 Lot 1143 74 Bear Path Tr. 1048050 11003 Lot 12 4376 Bear Path Tr. 1048050 12003 Lot 13 4378 Bear Path Tr. 1048050 13003 Lot 14 4382 Bear Path Tr. 1048050 14003 Lot 15 4386 Bear Path Tr. 1048050 15003 Lot 16 4390 Bear Path Tr. 1048050 16003 Lot 17 4394 Bear Path Tr. 1048050 17003 IF Subtotal 12 $5,420 Meadowland I" Addition Block 4 Part of Lot 5 1960 Shale Ln. 10 48050 052 04 1 $452 $452 Part of Lot 5 1962 Shale Ln. 10 48050 051 04 Part of Lot 4 1966 Shale Ln. 10 48050 042 04 Part of Lot 4 1968 Shale Ln. 10 48050 041 04 Lot 3 1976 Shale Ln. 10 48050 031 04 Lot 3 1978 Shale Ln. 10 48050 032 04 Part of Lot 2 1984 Shale Ln. 10 48050 02104 Part of Lot 2 1986 Shale Ln. 10 48050 022 04 Part of Lot 1 1990 Shale Ln. 10 48050 012 04 Part of Lot 1 1992 Shale Ln. 10 48050 011 04 IF Subtotal 10 $4,520 Total Lot Equivalents 146 Total Assessments = $66,000 G:1998FEASIBILITY REPORTS/MEADOWLANDS 1ST ADDITION �j Q I SILVER BELL RD. 0 2000 \`� � t. �� "fl 12-11-98 �A c—ef Lj LU PROJECT LOCATION L DIFF LEY D. '�� ! ' (CA.RD.30) D4M.EY " i!H cr I B�oclp 4v )) LN. o = F CO. RD. 32 CUFF RD. ) cucr LR \ l / \\ �L-2� \ �� 11 o rT---, 6 APPLE VALLEY G PROJECTDRAWINGS/755LOC i! ' MEADOWLAND 1 st ADDITION Figure STREET IMPROVEMENTS — CITY PROJ. 755 City of Eagan LOCATION MAP 1 DIFFLEY ROAD I o 300 CHIPMUNK CT. SCALE 1" 1-13-99 �s6s sn.Fr I Off, 816 SQ.FT, 1,538 SQ.FT 3,090 SQ.FT 6* 2.400 SQ.FT N. IMBE 21600 SOFT � 3,660 SQ.FT !yo 336 SOFT. • IMBE / Q Q 792 SOFT. � !y 960 SOFT,i F _ ,p 696 SOFT. OPQ Q � 1,248 SQ.FT BADG R C i I \ / 6,150SQ.FT 224 SQ.FT. /y Q 1,260 SOFT l / 1 1,032 SQ.FT I 1,284 SOFT I rR 3,384 SQ.FT 21352 SQ.FT 4 _ Z I / I d 2,832 SQ.FT ZDN SUNRISE CT. I 0,650 SQ.FT, yJ I I � \ BEAR PATH TR. I y� m W CUT & REMOVE (SUB—CUT) co 2,400 SQ.FT 6150 SQ. FT. 684 SQ. YDS. 272SQ.Ff MAINTANCE OVERLAYS I SHALE LN. 53194 SQ. FT. 5910 SQ. YDS. PARK G:PROJ_DRAWiNG/755/MAINTEN2 ME AND 1ST ADDITION — PROJECT 755 FIGURE ® CUT REMOVAL do REPLACE (SUBCUT) City of Eagan MAINTENANCE OVERLAY 2 D _ _ — — IFFLEY L ROAD 1 I . 29 30 31 32 oa300 CHIPMUNK CT. 33 ' pill 47 , 34 011-25 SCALE 1" = 300' ' 1-13-99 46 41 411 1 39 1 38 35 ' 371 36 ' EVANG. LUTHERAN CHRIST CHURCH OF EAGAN 45 L. 44 � � , 41 26 25 24 43 ' 27 23 22 21 20 14 / 2 19 42 42 18 15 G� t3 12 ' 2 22 3 12 i, 10 TIMBER 17 � 3 21 4 41 43 13 8 7 16 11 4 20 �\ 40 44 14 2 6/LO(� 10 5 O 19 39 I 15 45 S•16 17 5 9 6 is T1 tBR 19 4'Q ' 'C / 17 1 38 p 1 46 20 p 47 48 49 �O 2t 3 0 8 / 16 8 K z 37 50 51 �,n 9 Z ' 52 J,Q 22 2` 75 0 9 36 181 82 Sa 2a 84 53 23 1� 12 14 11 �� 1 18� 1 ■ � 35 LADGER CT.83 85 5 / 24 13 / 2 23 a 1 t6 56 2� �( 34 I 63 57 23 \ 3 22 15 33 ,90 89 88 B6 64 62 22 a gA�` 58 5 21 32 P 65 61 / 21 3 2 / �\ 20 41 u`GP 66 B 60 20 4 8 7 19 80 78 7 19� 79 78 77 59 5 �` 4 18 I 6 '1' , 9 17 30 1 lR. O 6 / 91 75 68 69 C,,, 18 7 1D t6 1 92 7 6 74 70' / iT 8 15 16 15 U 2 2 d 5 73 11 72 t3 7 16 9 14 I ' 74 N T17 93 8 4 72 71 / 15 10 � SUNRISE CT' 3 I 7 ' g ,a 94 3 2 � / 11 2� 25 24 3 22 21 20 19 2 I 6 9 14 12 yJ 19 1 ' 95 10 , 1 3 11 5 I 1 ' 96 11 a 20 2 � 26 1 2 3 4 5 6 7 B 9 0 97 23 2 3 / 4 3 I 98 22 5 --- BEAR PATH TR. — 22 I 2� 13 ' 1 2 hOj\� 99 21 W 5 8 7 12 8 9 iD 11 0-11a 2 23 Qa 1 2 Q 2 7 00 m 20 �EAnawuwo za 1 � 75 � PARK I 1114 101 19 13 12 _ 16 I zO� I Assessment Area 26 03 S ALE 102 17 LN. 18 00LOT A Street Improvements t4 I ,5 CI6 ,6 N OF EAGAN i v-a ax-w 012-28 ,-a G:PROJ_DRAWING/755/MEADOWLAND Ll ADOWLAND 1ST ADDITION FIGURE STREET IMPROVEMENT / ASSESSMENT AREA MAP City of Eagan STREET OVERLAY — PROJECT 755 3 ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 60' ROW 34' TYPICAL 6" CROWN EXIST. MOUNTABLE 2"- 2341 BITUMINOUS WEAR COURSE CURB & GUTTER 6"- CLASS 5 GRAVEL BASE EXIST. TYPICAL SECTION 60' ROW 32' TYPICAL 1 1/2" BIT. OVERLAY LEVELING COURSE AS NEEDED 6 CROWN REMOVE & REPLACE 2"- 2341 BITUMINOUS WEAR COURSE CURB & GUTTER EDGE MILL 6"- CLASS 5 GRAVEL BASE AS NEEDED (TYP•) PROPOSED TYPICAL SECTION i G:PROJ_DRAWING/755/755XSEC MEADOWLAND 1st ADDITION Figure STREET OVERLAY -- PROJECT 755 4 City of Eagan TYPICAL SECTION MEADOWLAND 1'ADDITION PROPOSED STREET IMPROVEMENTS PROJECT 755 Preliminary Project Schedule • 1996 Project First Identified In 5 Year Capital Improvement Program • October 6, `98 City Council Authorizes Feasibility Report • January 5, `99 Present Feasibility Report to City Council/Order Public Hearing • February 2, '99 Public Hearing— Council Orders Plans & Specs or Denies Project • March, `99 Approve Plans& Specifications • April, `99 Award Contract • May, `99 Construction Begins • July, '99 Construction Completed • August, '99 Final Cost Report • September, '99 Final Assessment Public Hearing • May 15, 2000 Is' Installment Payment Due With Real Estate Property Taxes Preliminary Costs—Feasibility Report • $132,000 Bituminous Mill and Overlay • $ 86,680 Repair Existing Concrete Curb & Gutter • $218,680 Proposed Total Project Cost • $ 66,000 (300/6) Proposed Assessed to Property Owners • $152,680 (70%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment: $452 per lot (146 lots) • Ffepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 5 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (Assumed 6.5% Interest) • $127 per year 1st year $10.59 per month I" year • $ 96 per year 5t'year $ 8.02 per month 5 th year 6 MEADOWLAND 1'ADDITION STREET IMPROVEMENTS CITY PROJECT NO. 755 INFORMATIONAL NEIGHBORHOOD MEETING THURSDAY, JANUARY 14, 1999, 7:00 P.M. Attendance: Russ Matthys - City Engineer, John Gorder - Development/Design Engineer. Two people representing two properties. (See attached sign-in sheet.) Matthys and Gorder provided the residents with a brief overview of the project The meeting was then opened to any questions from the residents. Ouestions/Comments 1. Will l have access to my driveway during construction? Yes. The existing blacktop will remain in place during construction. There may restrictions to driveway access if the curb and gutter needs to be repaired in front of a driveway. The repaired curb will have to cure for three or four days without vehicle traffic. 2. Does the City go out for competitive bids? Yes. And this project is to be combined with other similar projects in the city to try and get the best price for the work. 3. How much of the blacktop do you have to remove for this project? The existing blacktop will be milled, or ground, approximately 1" deep 6-8 feet from the curb to accommodate the new bituminous overlay. 4. 1 still have some potholes near the curb in front of my house, even after the City did some maintenance repairs this past year. City staff will evaluate the condition of this existing blacktop, and if further repairs are needed,. will make sure they are done before the overlay this summer. S. Both residents commented that they understand why the project is occurring and are in favor of it. The meeting adjourned at 7:20 p.m. 67 1 INFORMATIONAL MEETING MEADOWLAND ROAD THURSDAY, JANUARY 17, 1999, 7:00 P.M. NAME ADDRESS 1. �10� J u VC,,c.//le 72 l 7 '-ew Tf� 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORM S/SIGN-IN.Sheet 6 � Agenda Information Memo FebruanP 2, 1999 B. PROJECT 756, WOODGATE 3", TIBERON, MALLARD PARK 3RD ADDITIONS STREET OVERLAY ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 756 (Woodgate 3rd, Tiberon and Mallard Park 3rd Additions — Street Overlay) and, if approved, authorize the preparation of detailed plans and specifications. FACTS • The streets proposed to be improved within the Woodgate 3rd, Tiberon and Mallard Park 3`d Additions were constructed from 1975 to 1978 and provide access to 98 townhouse units and 37 single-family lots. • The rehabilitation of the streets within the Woodgate 3`d, Tiberon and Mallard Park 3rd Additions is programmed for 1999 in the City's 5-Year Capital Improvement Program (1998- 2002) and has been part of the CIP since 1996. • On October 6, 1998, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of proposed street rehabilitation improvements within these neighborhoods. • On December 16, 1998, the feasibility report for Project 756 was presented to the City Council and a Public Hearing was scheduled for February 2 to formally present and discuss the report with the neighborhood. • An informational meeting was held on January 26, 1999 at 6:30 p.m. Of the 135 parcels proposed to be assessed, one owner representing one property (less than 1% of total notified) attended the informational meeting. Staff summarized the feasibility report for the resident and no additional questions or concerns were stated. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • The assessments associated with the above improvements are in accordance with the Special Assessment Policy adopted by the City Council in 1991. Recently, the City Council has expressed an interest in reviewing that Policy to determine if any modifications would be appropriate. This review process does not have to affect the schedule of the Public Improvement process, as any potential modifications can easily be incorporated into the Final Assessment Roll which will not be prepared until later this Fall. If the City wants to take advantage of the best bidding climate, it would be prudent to proceed diligently with any public improvement anticipated for construction in 1999. This timely process can reflect favorably on any potential assessments as well as the City's Major Street fund. ATTACHMENTS: • Feasibility Report, pages 90 through . • Project Information Summary,page . City of Eagan Report for Woodgate Third/Tiberon/Mallard Park Third Additions Street Improvements City Project No. 756 Eagan, Minnesota December 1998 December 15, 1998 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Woodgate 3rd/ Tiberon/Mallard Park 3rd Additions Street Improvements Report City Project No. 756 Dear Mayor and City Council: Attached is our report for the Woodgate 3rd / Tiberon/ Mallard Park 3rd Additions Street Improvements, City Project No. 756. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, John P. Gorder Development/Design Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. , JUin P. Gorder Date: Reg. No. 22813 Reviewed By: Dept. f Public Works Date Reviewed By: ce Dept. Date TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Introduction.....................................................................................................................1 Scope.............................................................................................................................. 2 Feasibility and Recommendations................................................................................... 2 StreetEvaluation............................................................................................................. 2 Proposed Improvements.................................................................................................. 3 Easements/Permits.......................................................................................................... 3 CostEstimate.................................................................................................................. 3 Assessments.................................................................................................................... 4 StreetResurfacing................................................................................................ 4 Low Density Residential Lots............................................................................... 4 High Density Residential Lots.............................................................................. 5 Assessment Financing Options........................................................................................ 6 RevenueSource.............................................................................................................. 6 ProjectSchedule ............................................................................................................. 7 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Preparatory Maintenance Map - 3 Street Improvement/Assessment Area Map - 4 Typical Section—Mill and Overlay 1�3 December 1998 Woodgate 3rd/ Tiberon/ Mallard Park 3rd Additions Street Improvement Report Eagan, MN Introduction/ Maintenance History As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. The streets in Woodgate 3rd/Tiberon/Mallard Park 3rd Additions have been identified for street resurfacing improvements in 1999. Figure 1, located in the back of this report, illustrates the project location. The streets in Woodgate 3rd/Tiberon/Mallard Park 3rd Additions are 32-foot wide local residential roadways constructed in phases between 1975 and 1978 as part of the Woodgate Third, Mallard Park First, and Mallard Park Third Additions. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5-7 years, again at 12-14, years with a bituminous overlay 'at approximately 20 years. Overlaying the portions of roadway listed above, which are presently at the 20+-year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of these pavements. This maintenance work has extended the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the reconstruction category. These streets have been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. The City of Eagan's maintenance records indicate that this street was last seal coated in 1987. The Public Works' maintenance program typically 1 includes extensive patching and crack sealing during the summer prior to the seal coat. During the 1998 construction season, the Public Works crews, as a part of Preparatory Pavement Maintenance Plan, removed and replaced several disturbed pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. The portions of the streets which were repaired prior to this project are shown on Figure 2. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay proposed with this project. The City Public Works Department has also inspected the public utility infrastructure (sanitary sewer, water main, and storm sewer) in the project area and found it to be in good working order with no major repairs necessary. Scope This project provides for resurfacing (edge mill and overlay) of approximately 0.5 miles of streets within the project area. Figure 3 illustrates the project area. Also included are the replacement of damaged curb and gutter, joint crack repair, and sanitary/storm sewer manhole casting adjustment and replacement, and valley gutter construction. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be constructed as proposed in this report in combination with the Johnny Cake Ridge Road (Project 752) and Thomas Lake Road (Project 753) bituminous overlay projects. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: /?2 PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 1998 PCI ranking for the portions of street discussed in this report have a weighted average pavement condition rating of 46 which falls within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing). Proposed Improvements As-built record plans indicate the existing street section consists of 2 inches of bituminous surfacing over an aggregate base approximately 8 inches thick. The proposed street improvements are shown on Figure 4. The existing bituminous surface will be milled adjacent to the existing curb and utter to accommodate a 1'/z inch bituminous overlay. J g g will also be applied to obtain the needed cross-slope A bituminous leveling coursepp Pe of the street before the overlay. The overlay, combined with the existing street section, will provide a street section consistent with City of Eagan standards for a residential street. The combination of crack sealing and repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 34% of the existing concrete curb and will have to be replaced. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. 3 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1999 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay................................................$77,835 • Repair Existing Concrete Curb & Gutter.................$54,670 Total...........$132,505 Assessments Assessments are to be levied against the benefited properties for the total improvement with costs allocated internally in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement on residential streets. A preliminary assessment roll is included in Appendix B. Assessment Policy Assessed Ratio City Mill and Overlay • Low Density Residential (R-1, 2, 3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Residential Lots All residential equivalent properties (110.5 total) as shown on Figure 3, having driveway access to the portions of the streets to be improved, are proposed to be assessed. The City's assessment policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential street width (32 feet). The roads included in this project are 32 feet wide. The estimated cost per residential lot to be assessed based on the City Assessment Policy is $352/lot. The City's Assessment Policy indicated that each unit of a townhouse (in this case, Woodgate 3`d Addition) is to be assessed at 75%the rate of a single-family residential lot. Based on this policy, the assessment for each of the townhouses in the Woodgate 3rd Addition adjacent to Woodgate Ln, Woodgate Ct. and Woodgate Pt. would be $264/lot. 4 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 6.5% interest rate for the assessed amounts: Single Family Residential Lot = $352 Principal Interest Cost Per Year Per Year Per Year First Year $70 $23 $93 Fifth Year $70 $5 $75 Townhouse Units = $264 Principal Interest Cost Per Year Per Year Per Year First Year $53 $17 $70 Fifth Year $53 $3 $56 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $77,835 $38,915 ($38,920) Repair Existing Concrete $54,670 -0- $54 670 Total $132,505 $38,915 ($93,590) The City's Major Street and Utility Funds will finance the estimated project deficit of $93,590. Q11" 5 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing.........................................December 15, 1999 Public Hearing..............................................................................Febuary 2, 1999 Approve Plans and Specifications..................................................March 16, 1999 Award Contract...............................................................................April 15, 1999 Project Completion............................................................................. July 1, 1999 FinalCost Report ..............................................................................August, 1999 Final Assessment Hearing ........................................................... September, 1999 First Payment Due with Property Tax Statement....................................May, 2000 6 Appendix A Preliminary Cost Estimate Woodgate Yd/Tiberon/Mallard Park 3`d Additions Street Overlay City Project No. 756 I. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,000 $2,000 Mill Bituminous Pavement S.Y. 5,900 $0.75 $4,425 Type 41 Wear Course Mix Ton 1,200 $27.00 $32,400 Type 31 Leveling Course Mix Ton 200 $37.00 $7,400 Bituminous Material for Tack Coat Gal. 650 $2.00 $1,300 Adjust Valve Box Each 10 $150.00 $1,500 Adjust Frame & Ring Casting M.H. Each 25 $200.00 $5,000 Traffic Control L.S. 1 $3000 $3,000 Subtotal $57,025 + 5% Contin envies $2,850 Subtotal $59,875 + 30% Indirect Costs $17,960 TOTAL $77,935 '' H. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 1,650 $5.00 $8,250 B618 Concrete Curb and Gutter L.F. 1,650 $12.00 $19,800 Sod w/To soil S.Y. 900 $5.00 $4,500 Bituminous for DAV Patching S.Y. 500 $15.00 $7,500 Subtotal $40,050 + 5% Contingencies $2,000 Subtotal $42,050 + 30% Indirect Costs $12,620 Total $54,670 Total Project Cost $132,505 ?0 Appendix B Preliminary Assessment Roll Woodgate Yd/Tiberon/Mallard Park Yd Additions Street Overlay City Project No. 756 Lot Unit Parcel P.I.N. Equivalent Assessment Total Woodgate 3'd Addition Block 1 Lot 19 1696 Woodgate Ln. 10 84602 190 01 0.75 $352 $264 Lot 20 1698 Woodgate Ln. 10 84602 200 01 Lot 21 1700 Woodgate Ln. 10 84602 210 01 Lot 22 1702 Woodgate Ln. 10 84602 220 01 Lot 23 1706 Woodgate Ln. 10 84602 230 01 Lot 24 1704 Woodgate Ln. 10 84602 240 01 Lot 25 1708 Woodgate Ln. 10 84602 250 01 Lot 26 1710 Woodgate Ln. 10 84602 260 01 Lot 27 1714 Woodgate Ln. 10 84602 270 01 Lot 28 1712 Wood ate Ln. 10 84602 280 01 Lot 29 1716 Woodgate Ln. 10 84602 290 01 Lot 30 1718 Woodgate,Ln. 10 84602 300 01 Lot 31 1722 Woodgate Ln. 10 84602 310 01 Lot 32 1720 Woodgate Ln. 10 84602 320 01 Lot 33 1724 Woodgate Ln. 10 84602 330 01 Lot 34 1726 Woodgate Ln. 10 84602 340 01 Lot 35 4439 Woodgate Pt. 10 84602 350 01 Lot 36 4441 Woodgate Pt. 10 84602 360 01 Lot 37 4445 Woodgate Pt. 10 84602 370 01 Lot 38 4443 Woodgate,Pt. 10 84602 380 01 Lot 39 4447 Woodgate Pt. 10 84602 390 01 Lot 40 4449 Woodgate Pt. 10 84602 400 01 Lot 41 4455 Woodgate,Pt. 10 84602 410 01 Lot 42 4451 Woodgate Pt. 10 84602 420 01 Lot 43 4457 Woodgate Pt. 10 84602 430 01 Lot 44 4459 Woodgate Pt 10 84602 440 01 IF IF Subtotals Woodgate 3rd Addition —Bl. 1 19.5 $6,860 g� Lot Unit Parcel P.I.N. Equivalent Assessment Total Woodgate P Addition Block 2 Lot 1 4496 Wood ate Pt. 10 84602 010 02 .75 $352 $264 Lot 2 4498 Wood ate Pt. 10 84602 020 02 Lot 3 4494 Wood ate Pt. 10 84602 030 02 Lot 4 4492 Wood ate Pt. 10 84602 040 02 Lot 5 4488 Wood ate Pt. 10 84602 050 02 Lot 6 4490 Wood ate Pt. 10 84602 060.02 Lot 7 4486 Wood ate Pt. 10 84602 070 02 Lot 8 4484 Wood ate Pt. 10 84602 080 02 Lot 9 4480 Wood ate Pt. 10 84602 090 02 Lot 10 4482 Wood ate Pt. 1084602 10002 Lot 11 4478 Wood ate Pt. 1084602 11002 Lot 12 4476 Wood ate Pt. 1084602 12002 Lot 13 4472 Wood ate Pt. 1084602 13002 Lot 14 4474 Wood ate Pt. 1084602 14002 Lot 15 4470 Wood ate Pt. 1084602 15002 Lot 16 4468 Wood ate Pt. 1084602 16002 Lot 17 4464 Wood ate Pt. 1084602 17002 Lot 18 4466 Wood ate Pt. 1084602 18002 Lot 19 4462 Wood ate Pt. 1084602 19002 Lot 20 4460 Wood ate Pt. 10 84602 200 02 Lot 21 4456 Wood ate Pt. 10 84602 210 02 Lot 22 4458 Wood ate Pt. 10 84602 220 02 Lot 23 4454 Wood ate Pt. 10 84602 230 02 Lot 24 4452 Wood ate Pt. 10 84602 240 02 Lot 25 4448 Wood ate Pt. 10 84602 250 02 Lot 26 4450 Wood ate Pt. 10 84602 260 02 Lot 27 4446 Wood ate Pt. 10 84602 270 02 Lot 28 4444 Wood ate Pt. 10 84602 280 02 Lot 29 4440 Wood ate Pt. 10 84602 290 02 Lot 30 4442 Wood ate Pt. 10 84602 300 02 Lot 31 1732 Wood ate Ln. 10 84602 310 02 Lot 32 1730 Wood ate Ln. 10 84602 320 02 Subtotals Wood ate 3 Addn. —Bl. 2 24 $8,450 Lot Unit Parcel P.I.N. Equivalent Assessment Total Woodgate Yd Addition Block 3 Lot 1 1736 Woodgate Ln 10 84602 010 03 .75 $352 $264 Lot 2 1738 Woodgate Ln. 10 84602 020 03 Lot 3 4437 Woodgate Ct 10 84602 030 03 Lot 4 4439 Woodgate Ct 10 84602 040 03 Lot 5 4443 Woodgate Ct 10 84602 050 03 Lot 6 4441 Woodgate Ct 10 84602 060 03 Lot 7 4445 Woodgate Ct 10 84602 070 03 Lot 8 4447 Woodgate Ct 10 84602 080 03 Lot 9 4451 Woodgate Ct 10 84602 090 03 Lot 10 4449 Woodgate Ct 1084602 10003 Lot 11 4453 Woodgate Ct 1084602 11003 Lot 12 4455 Woodgate Ct 1084602 12003 Lot 13 4459 Woodgate Ct 1084602 13003 Lot 14 4457 Woodgate Ct 1084602 14003 Lot 15 4461 Woodgate Ct 1084602 15003 Lot 16 4463 Woodgate Ct 1084602 16003 Lot 17 4467 Woodgate Ct 1084602 170 03 Lot 18 4465 Woodgate Ct 1084602 18003 Lot 19 4469 Woodgate Ct 1084602 19003 Lot 20 4471 Woodgate Ct 10 84602 200 03 Lot 21 4475 Woodgate Ct 10 84602 210 03 Lot 22 4473 Woodgate Ct 10 84602 220 03 Lot 23 4477 Woodgate Ct 10 84602 230 03 Lot 24 4479 Woodgate Ct 10 84602 240 03 Lot 25 4464 Woodgate Ct 10 84602 250 03 Lot 26 4466 Woodgate Ct 10 84602 260 03 Lot 27 4462 Woodgate Ct 10 84602 270 03 Lot 28 4460 Woodgate Ct 10 84602 280 03 Lot 29 4456 Woodgate Ct 10 84602 290 03 Lot 30 4458 Woodgate Ct 10 84602 300 03 Lot 31 4454 Woodgate Ct 10 84602 310 03 Lot 32 4452 Woodgate Ct 10 84602 320 03 Lot 33 4448 Woodgate Ct 10 84602 330 03 Lot 34 4450 Woodgate Ct 10 84602 340 03 Lot 35 4446 Woodgate Ct 10 84602 350 03 Lot 36 4444 Woodgate Ct 10 84602 360 03 Lot 37 4440 Woodgate Ct 10 84602 370 03 Lot 38 4442 Woodgate Ct 10 84602 380 03 Subtotals Woodgate 3 Addn. —Bl. 3 28.5 $10,030 Lot Unit Parcel P.I.N. Equivalent Assessment Total Woodgate 3'd Addition Block 3 Lot 39 1746 Wood ate Ln 10 84602 390 03 0.75 $352 $264 Lot 40 1744 Wood ate Ln 10 84602 400 03 0.75 $352 $264 Subtotals Wood ate 3rd Addn. —Bl. 3 1.5 $530 Tiberon 1't Addition Block 1 Lot 041 1749 Wood ate Ln. 10 76400 04101 1 $352 $352 Lot 051 1745 Wood ate Ln. 10 76400 05101 Lot 6 1737 Wood ate Ln. 10 76400 060 01 Lot 7 1735 Wood ate Ln. 10 76400 070 01 Lot 8 4434 Wood ate Pt. 10 76400 080 01 Lot 9 4426 Wood ate Pt. 10 76400 090 01 Lot 10 4422 Wood ate Pt. 1076400 10001 Lot 114425 Wood ate Pt. 1076400 11001 Lot 12 4427 Wood ate Pt. 1076400 12001 Lot 13 4429 Wood ate Pt. 1076400 13001 Lot 14 4433 Wood ate Pt. 1076400 14001 Lot 15 1721 Wood ate Ln. 1076400 15001 Lot 16 1715 Wood ate Ln. 1076400 16001 Lot 17 1709 Wood ate Ln. 1076400 17001 Lot 18 4432 Mallard Ct. 1076400 18001 Lot 19 4428 Mallard Ct. 1076400 19001 Lot 20 4424 Mallard Ct. 10 76400 200 01 Lot 214420 Mallard Ct. 10 76400 210 01 Lot 22 4423 Mallard Ct. 10 76400 220 01 Lot 23 4427 Mallard Ct. 10 76400 230 01 Lot 24 4431 Mallard Ct. 10 76400 240 01 Lot 25 1701 Wood ate Ln. 10 76400 250 01 Lot 26 1699 Wood ate Ln. 10 76400 260 01 Subtotals Tiberon Is` Bl. 1 23 $8,100 Lot Unit Parcel P.I.N. Equivalent Assessment Total Mallard Park 1'`Addition Block 1 Lot 2 4430 Wood ate Pt. 10 47250 020 01 1 $352 $352 Subtotals Mallard Pk. 1'`Addn.—Bl. 1 1 $352 Mallard Pk. 3"d Addn Block 2 Lot 44 4329 Teal Cove 10 47252 450 02 1 $352 $352 Lot 45 4333 Teal Cove 10 47252 450 02 Lot 46 4337 Teal Cove 10 47252 470 02 Lot 47 4341 Teal Cove 10 47252 470 02 Lot 48 4345 Teal Cove 10 47252 480 02 Lot 49 4349 Teal Cove 10 47252 490 02 Lot 50 4357 Nestling Cir. 10 47252 500 02 Lot 514361 Nestling Cir. 10 47252 510 02 Lot 52 4365 Nestling Cir. 10 47252 520 02 Lot 53 4369 Nestling Cir. 10 47252 530 02 Lot 54 4373 Nestling Cir. 10 47252 540 02 Lot 55 4377 Nestling Cir. 10 47252 550 02 Lot 56 4379 Nestling Cir. 10 47252 560 02 IF Subtotal 13 $4,580 TOTAL LOT EQUIVALENTS = 110.5 TOTAL ASSESSMENT = $38,915 CITY HALL 0 2000 � El SCALE 1"= 2000' D 10-27-98 DD WE �juuL� i � D 0o a �l CO. RD. 30 DIFFLEY ROAD _J CU ,�h O PROJECT LOCATION I�I COVE � � o Y f V CUFF Y LAKE 1 ❑ CO. RD. 32 CLIFF ROAD CLIFF ROAD �a apo a v RIDGEaJFF PARK o / o I Q Z r Y c i APPLE VALLEY i Q PR0J-M1NlNC/756/'75dL0C WOODGATE 3rd / TIBERON & Figure MALLARD PARK 3rd ADDITIONS City of Eagan CITY PROJECT 756 LOCATION MAP CUT AND REMOVE 906 SQ. FT. 101 SQ. YDS. 0 300 MAINTENANCE OVERLAYS SCALE 1" = 300' 12-6-98 6132 SQ. FT. 682 SQ. YDS. �� TEAL W000GATE COVE 00 / I �� i A BACK LN. \Q\" o N CIR. of \RQ IR. �� 11 DRAKE OR. \\ PARK P1RST A ��ARD Ss. IBE 0 1S AD �s � os d 240 FT. Li o 70 SQ. FT. A O Oy ATF 906 S FT 9SQ. � J 0 S FT 882 S FT 60 FT.Gp � \ A G, 0 YrO �o I � I �O O � I 520 SQ. FT. \ MALLARD I � , PP0J_DBAWING/75B/WOQDGATE LANE WOODGATE LANE / TIBERON — PROJECT 756 FIGURE ® CUT REMOVAL & REPLACE (SUBCUT) 2 City of Eagan M MAINTENANCE OVERLAY (' n 55 j N 40 4, 0LKJ 3� 57 38 y 5 42 8 SCALE 1" 62 s, 60 59 36 37 2. .. 43 45 12-6-98 4s 35 47 34 X044 WOODGA 33 1 i 27 9 25 26 p 32 49 / 24 C,aG i 8 22 28 23 31 21 7 A BACK O / F_ LN. 29g / 1 6 20 5 18 3 5 1 19 12� 11 6 r 17 13 10 C 4 14 na-m v<iyF ga r 9 ; IND. SCHOOL DIST NO. 196 b � 3 pRAKE DR � 6 sus, 2 5 OS 1 1 2 3 4 6 7 CITY OF FAGAN PARK FIRST AD on-75 o,s-7s MALLARD � OUnOT A I v 021-01 21 O t `-g 10` 22 SZ 13- 16 1 4019-75 w,-m` iZ 74=.:: r 3 5 2 al 19 17 18 t3 -15 �� fy 4 20 �. 13 19 D 00 39 7 4 t5 ZH Tt 1Ocq� 5 22 21 .3i- 35 38 17 t6 15 29 32 3E t 25 Z 25 25 28 Zg 33 3 4 31' 32 34 :33 .: 9 8 Z a 'a 14 g 2 28 Zg 5 S.-: 27 2& . 3 �� 4 \ 18 13 F307 29 3, ,° 19 32 4.r 22 g: g; Z: 2B � 39,..,4D s 7 34 41i e 33 21 ; }g;:13 73 4_ 42-- 5 2`5 36 9 21 44 s 20 43 ` 38 37 i& 4 5 4$ i7:. PQDyounor A 2 � zz 39 40 2 3 6 7 9 OUjLOT A`\ 18:" ( \ 21 0 12 � t3 ' 2 t4 13 0 p G 1 2 4 3 OUnOT A 51 6 8 g 4 3 9 8 7 f 6 Z 16 13 72 6 5 4 1 c: 1 2 Assessment Area � PROJ_DF AWING/75,/WOCGG,a« , WOODGATE 3rd / TIBERON / MALLARD PARK 3rd FIGURE STREET IMPROVEMENT / ASSESSMENT AREA MAP 3 City of Eagan STREET OVERLAY — PROJECT 756 100' ROW 44' TYPICAL L 2" BITUMINOUS SURFACE 6" Crown 8" GRAVEL BASE CURB & GUTTER EXIST. D-412 EXIST. TYPICAL SECTION 100' ROW 44' TYPICAL CL 2" BITUMINOUS SURFACE 11/2" BIT.OVERLAY 6" Crown <7 8" GRAVEL BASE EDGE REMOVE & REPLACE MILL (TYP.) EXIST. D-412 CURB & GUTTER AS NECESSARY PROPOSED TYPICAL SECTION G:PR�J_DRA'vVING/756;75bxSEG � / WOODGATE 3rd / TIBERON / MALLARD PARK 3rd Figure STREET OVERLAY PROJECT 756 4 City of Eagan TYPICAL SECTION WOODGATE LANE PROPOSED STREET IMPROVEMENTS PROJECT 756 Preliminary Project Schedule • 1992 Project First Identified In 5 Year Capital Improvement Program • October 6, `98 City Council Authorizes Feasibility Report • December 15, `98 Present Feasibility Report to City Council/Order Public Hearing • February 2, '99 Public Hearing—Council Orders Plans& Specs or Denies Project • March, `99 Approve Plans & Specifications • April, `99 Award Contract • May, `99 Construction Begins • July, '99 Construction Completed • August, '99 Final Cost Report • September, '99 Final Assessment Public Hearing • May 15, 2000 1" Installment Payment Due With Real Estate Property Taxes Preliminary Costs—Feasibility Report • $ 81,545 Bituminous Mill and Overlay • $ 57,265 Repair Existing Concrete Curb & Gutter • $138,810 Proposed Total Project Cost • $ 40,770 (290/6) Proposed Assessed to Property Owners • $ 98,040 (71%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment: $370 per single-family lot (37 lots) $280 per townhouse unit (98 units) • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 5 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (Assumed 6.5% Interest) Single-family lot $8.67 per month 1 $104 per year 1" year �` year • $ 79 per year 5t' year $6.57 per month 5"' year Townhouse unit • $ 79 per year I" year $6.56 per month Is' year $ 60 per year 5t' year $4.97 per month 5h year Agenda Information Memo February 2, 1999 C. PROJECT 753,THOMAS LAKE ROAD STREET OVERLAY ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 753 (Thomas Lake Road - Street Overlay) and, if approved, authorize the preparation of detailed plans and specifications. FACT • Thomas Lake Road was constructed in 1978 at a width of 44 feet. The street is a neighborhood collector providing access to residential neighborhoods, an elementary school, and commercial properties (Thomas Lake Center). Thomas Lake Road is also a Municipal State Aid route which connects Cliff Road (County Road 32) to Diffley Road (County Road 30). • The resurfacing of Thomas Lake Road is programmed for 1999 in the current 5-Year CIP (1998-2002) and has been part of the City's Capital Improvement Program since 1996. • On October 6, 1998, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of proposed street rehabilitation improvements on this portion of Thomas Lake Road. • On December 15, 1998, the feasibility report for Project 753 was presented to the City Council and a Public Hearing was scheduled for February 2, 1999, to formally present and discuss the report with the neighborhood. • An informational meeting was held on January 25 at 6:30 p.m. at City Hall. Of the 21 parcels proposed to be assessed, 5 owners representing 2 properties (about 10% of total notified) attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • The assessments associated with the above improvements are in accordance with the Special Assessment Policy adopted by the City Council in 1991. Recently, the City Council has expressed an interest in reviewing that Policy to determine if any modifications would be appropriate. This review process does not have to affect the schedule of the Public Improvement process, as any potential modifications can easily be incorporated into the Final Assessment Roll which will not be prepared until later this Fall. If the City wants to take advantage of the best bidding climate, it would be prudent to proceed diligently with any public improvement anticipated for construction in 1999. This timely process can reflect favorably on any potential assessments as well as the City's Major Street fund. ATTACHMENTS: • Feasibility Report, pages L through . • Project Information Summary,page / - /� � • Minutes From Informational Neighborhood Meeting, pages//ems thru� . Or, I+ City of Eagan Report for Thomas Lake Road —Cliff Road to Diffley Road Street Improvements City Project No. 753 Eagan, Minnesota December 1998 December 15, 1998 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Thomas Lake Road Street Improvements Report City Project No. 753 Dear Mayor and City Council: Attached is our report for the Thomas Lake Road Street Improvements, City Project No. 753. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, ohn P. Gorder Development/Design Engineer I hereby certify that this report was prepared �. by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. J P. Gorder Date: Reg. No. 22813 Reviewed By: /►� ' `�' Dept. of PublicWor s Date L Reviewed By: k"SS A nce Dept. Date TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Introduction.................................................................................................................... I Scope.............................................................................................................................. 2 Feasibility and Recommendations................................................................................... 2 StreetEvaluation............................................................................................................. 2 ProposedImprovements.................................................................................................. 3 Easements/Permits.......................................................................................................... 3 CostEstimate.................................................................................................................. 3 Assessments.................................................................................................................... 4 Low Density Residential (R-1, 2, 3) ..................................................................... 4 Residential Zoned Parcels (R-1)........................................................................... 4 PublicFacilities.................................................................................................... 5 High Density Residential...................................................................................... 5 Commercial/Industrial......................................................................................... 5 Assessment Financing Options........................................................................................ 6 RevenueSource.............................................................................................................. 6 ProjectSchedule ............................................................................................................. 7 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map 2 & 2B Street Improvement/Assessment Area Map 3 Typical Section–Mill and Overlay 9s— December 1998 Street Improvement Report Thomas Lake Road (Cliff Road to Diffley Road) Eagan, MN Introduction As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. Thomas Lake Road (Cliff Road to Diffley Road) has been identified for street resurfacing improvements in 1999. Figure 1, located in the back of this report, illustrates the project location. Thomas Lake Road (Cliff Road to Diffley Road) is a 44-foot wide Municipal State Aid neighborhood collector roadway constructed in 1978. The portion of Thomas Lake Road from Wexford Way to Diffley Road was reconstructed as part of the Diffley Road upgrade project in 1991. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5-7 years, again at 12-14 years, with a bituminous overlay at approximately 20 years. Overlaying this portion of Thomas Lake Road, which is presently at the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. The City of Eagan's maintenance records indicate that this street was last seal coated in 1984, with the exception of the portion from Wexford Way to Diffley Rd which was seal coated in 1996 . 6 1 Scope This project provides for resurfacing (edge mill and overlay) approximately 1.1 miles of Thomas Lake Road. Figures 2 & 2B illustrate the project area. Also included are the replacement of damaged curb and gutter, joint crack repair, and sanitary/storm sewer manhole casting adjustment and replacement. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 1998 PCI ranking for the portion of Thomas Lake Road discussed in this report has a weighted average pavement condition rating of 43 which falls under the category of "Patch/Repair and/or Overlay." 9�1 2 Proposed Improvements Test holes dug throughout the project area indicate the existing street section consists of 4 to 5 inches of bituminous surfacing over an aggregate base varying from 7 to 15 inches thick. The proposed street improvements are shown on Figure 3. The existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1'/z inch bituminous overlay. Crack repair as needed will be done prior to the overlay. A bituminous leveling course will also be applied where needed to obtain a uniform crown in settled areas of the street before the overlay. The overlay, combined with the existing street section, will provide a street section consistent with Municipal State Aid standards for a neighborhood collector roadway. The combination of crack sealing and repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying Pavement. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 20% of the existing concrete curb and will have to be replaced. Proposed improvements to the sanitary sewer system include replacement of existing manhole castings within the bituminous pavement with castings in accordance with current City standards. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1999 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay................................................$216,630 • Repair Existing Concrete Curb & Gutter ................ $64,300 • Sanitary Sewer Improvements.............................. $3,820 Total................$284,750 3 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated internally in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for collector roadways. All assessment costs will be revised based on actual final costs. A preliminary assessment roll is included in Appendix B. Assessment Policy Assessed Ratio City Mill and Overlay • Low Density Residential (R-1, 2, 3) 50% 50% • Public Facilities (Churches, Schools) 75% 25% • High Density Residential (R-4) 75% 25% • Community Parks 75% 0% • Commercial/Industrial 100% 0% Repair Existing Concrete Curb and Gutter 0% 100% Sanitary Sewer Improvements 0% 100% Low Density Residential (Existing Residential Subdivisions) Wexford Addition All residential equivalent properties (2 total in Wexford Additions) as shown on Figure 2, having access to the portion of Thomas Lake Road to be improved, are proposed to be assessed calculated by the amount of front footage adjacent to these residential properties (144 feet). The City's Assessment Policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet). Thomas Lake Road is 44 feet wide and, therefore, all costs to be assessed will be based on a 32'/44' ratio to obtain the residential street equivalent. The estimated cost per residential lot to be assessed based on the City Assessment Policy is $544/lot and is calculated as follows: 1) % R-1 Residential property = 144 front footage / 10,459 feet (total f.f.) _ 1.38% 2) $216,630 (Mill & Overlay Cost) x 50% x 32/44 x 1.38%/2 lot equiv. _ $544 9� 4 Boulder Ridge I" & 2"d Additions All townhouse properties (Boulder Ridge I' & 2"d Additions) as shown on Figure 2, having access to Thomas Lake Road are proposed to be assessed based on areas common to the townhouses with frontage to Thomas Lake Road. This is calculated by the amount of frontage adjacent to these properties (1,098 feet). The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for these residential properties based on a normal residential street width (32 feet). The estimated rate per front foot to be assessed based on the policy is calculated as follows: 1) % Boulder Ridge property = 1,098 front footage / 10,459 feet (total f.f) _ 10.50% 2) $216,630 (Mill & Overlay costs) x 50% x 32/44 x 10.50% / 1,098 f.f. _ $7.53/f.f. R-1 Residential Zoned Parcels Three unplatted parcels along the east side of Thomas Lake Road (Parcels 010-82, 010- 83 and 011-84) near Cliff Road as shown on Figure 2B are proposed to be assessed calculated by the amount of front footage adjacent to the assessable residential properties (1,208 feet). The City's Assessment Policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential street width (32 feet). Thomas Lake Road is 44 feet wide and, therefore, all costs to be assessed will be based on a 32'/44' ratio. The assessment rate per front foot is calculated as follows: 1) % R-1 Parcels = 1,208 front footage/ 10,459 (total f.f) = 11.55% 2) $216,630 (Mill & Overlay Cost) x 50% x 32/44 x 11.55% / 1,208 front footage= $7.53/F.F Public Facilities (Schools) The Assessment Policy states that 75% of the mill and overlay costs are assessable for public facilities, in this case Thomas Lake Elementary School (Lot 1, Block 1, Thomas Lake School Addition as shown on Figure 2) on the east side of Thomas Lake Road. Based on this policy, Thomas Lake Elementary (ISD #196) is proposed to be assessed on a front footage basis with a proposed total assessment of$13,990. This is calculated as follows: 1) Thomas Lake Elementary = 901 feet/ 10,459 (total f.f) = 8.61% 2) $216,630 (Mill and Overlay Cost) x 75% x 8.61% _ $13,990 v v 5 High Density Residential (R-4) High density residential properties (Thomas Lake Pointe Cooperative) as shown on Figure 213, having access to the portion of Thomas Lake Road to be improved, are proposed to be assessed calculated by the amount of front footage adjacent to their properties (772 feet). The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for these residential properties. The assessment rate per front foot is calculated as follows: 1) % High Density Residential = 772 feet/ 10,459 (total f.f.) = 7.38% 2) $216,630 (Mill & Overlay Cost) x 75% x 7.38% / 772 front footage = $15.53/F.F The total assessment for Thomas Lake Cooperative (Lots 1-6, Outlot A) based on the assessment policy is $11,990 (772 front footage x $15.53/f.f.). Commercial/Industrial Properties Commercial/ Industrial properties (Thomas Lake Center) as shown on Figure 2B, having access and frontage adjacent to the portion of Thomas Lake Road to be improved, are proposed to be assessed calculated by the amount of front footage (649 feet). The Assessment Policy states that 1001/6 of the mill and overlay costs are assessable for commercial/ industrial properties, in this case Thomas Lake Center (Lots 1-3, Block 1, Thomas Lake Center Addition) on the west side of Thomas Lake Road. The policy also states that commercial/ industrial properties are to be assessed based on the full width of the street adjacent to the property. The assessment rate per front foot is calculated as follows: 1) % Commercial/Industrial = 649 feet/ 10,459 (total f.f.) = 6.21% 2) $216,630 (Mill and Overlay Cost)x 6.21%/ 649 feet = $20.73/F.F. Community Parks Community Parks (Thomas Lake Park—Parcel 012-76 & Outlot A Thomas Lake Pointe) as shown on Figures 2 & 2B, having frontage adjacent to the portion of Thomas Lake Road to be improved, are proposed to be assessed calculated by the amount of front footage (821 feet). The Assessment Policy states that 75% of the mill and overlay costs are assessable to community parks. The assessment rate per front foot is calculated as follows: 1) % Community Parks= 821 feet/ 10,459 feet (total f.f.) = 7.85% $216,630 (Mill & Overlay Cost) x 75% x 7.85% / 821 front footage=$15.53/F.F. /61-2/ 6 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $216,630 $70,555 ($146,075) Repair Existing Concrete $64,300 -$0- ($64,300) Sanitary Sewer Improvement $3.820 -$0- ($3,820) Total $284,750 $70,555 ($214,195) The City's Major Street and Utility Funds will finance the estimated project deficit of $214,195. A-) 7 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing.........................................December 15, 1998 Public Hearing.............................................................................February 2, 1999 Municipal State Aid Approval........................................................February, 1999 Approve Plans and Specifications..............................................February 16, 1999 Award Contract.................................................................................April 6, 1999 ProjectCompletion........................................................................... July 15, 1999 Final Cost Report..............................................................................August, 1999 Final Assessment Hearing ........................................................... September, 1999 First Payment Due with Property Tax Statement....................................May, 2000 8 Appendix A Preliminary Cost Estimate Thomas Lake Road Street Overlay City Project No. 753 I. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,000 $2,000 Mill Bituminous Pavement S.Y. 10,250 $0.75 $7,690 Type 41 Wear Course Mix Ton 2,550 $27.00 $68,850 Type 31 Leveling Course Mix Ton 1,400 $37.00 $51,800 Bituminous Material for Tack Coat Gal. 1,500 $2.00 $3,000 Adjust Valve Box Each 6 $150.00 $900 Repair Valve Box-Top Section Each 5 $300.00 $1,500 Adjust Frame & Ring Casting (M.H.) Each 1 $200.00 $200 Pavement Striping L.S. 1 $5,000 1 $5,000 Traffic Control L.S. 1 $6500 $6,500 Crack Repair- Type I L.F. 3,800 $2.00 $7,600 Subtotal $155,040 + 5% Contingencies 7,750 Subtotal $162,790 + 30% Indirect Costs $48,840 TOTAL $216,6:30 H. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 2,300 $5.00 $11,500 B618 Concrete Curb and Gutter L.F. 2,300 $12.00 $27,600 Sod w/To soil S.Y. 1,300 $5.00 $6,500 Bituminous for D/W Patching S.Y. 100 $15.00 $1,500 Subtotal $47,100 + 5% Contingencies $2,360 Subtotal $49,460 + 30% Indirect Costs $14,840 Total $64,300 M. Sanitary Sewer Improvements Est. Unit Est. Item Unit . Price Cost. Rem. & Repl. Frame & Ring Casting Each 8 $350.00 $2,800 H. Subtotal $2,800 + 5% Contingencies $140 Subtotal $2,940 + 30% Indirect Costs $880 .Total 53,820 '. Total Project Cost $284,750 �d 5� Appendix B Preliminary Assessment Roll Thomas Lake Road Street Overlay City Project No. 753 Front Rate/ Total Parcel P.I.N. Footage F.F. Boulder Ridge I" Addition Block 1 Lot 46 10-14800-046-01 93 $7.53 $700 Outlot A 10-14800-010-00 30 $7.53 $225 Outlot C 10-14800-010-00 10 $7.53 $75 Front Rate/ Total Parcel P.I.N. Footage F.F. Boulder Ridge 1" Addition Block 3 Lot 18 10-14800-180-03 407 $7.53 $3,065 Boulder Ridge 2"d Addition Block 1 Lot 9 10-14801-090-01 278 $7.53 $2,095 Boulder Ridge 2"d Addition Block 2 Lot 4 10-14801-040-02 270 $7.53 $2,035 Subtotal—Boulder Ridge 1 & 2" 1,088 $8,195 A� Lot Unit Total Parcel P.I.N. Equivalent Assessment Wexford Block 1 Lot 1 4201 Thomas Lake Rd. 10-83850-010-01 1 $544 $544 Lot 2 4205 Thomas Lake Rd. 10-83840-020-01 1 $544 $544 Subtotal 2 $1,088 Front F.F. Total Parcel P.I.N. Footage Assessment (ft.) Rate Thomas Lake School Addition Blockl Lot 14350 Thomas Lake Rd. 10-76000-010-01 901 $15.53 $13,990 Subtotal 901 $13,990 Thomas Lake Pointe Block 1 Lot 1 1510 Thomas Lake Pointe 10-75975-010-01 Lot 2 1520 Thomas Lake Pointe 10-75975-020-01 Lot 3 1530 Thomas Lake Pointe 10-75975-030-01 Lot 4 1540 Thomas Lake Pointe 10-75975-040-01 772 $15.53 $11,990 Lot 5 10-75975-050-01 Lot 6 1500 Thomas Lake Pointe 10-75975-060-01 Subtotal 772 $15.53 $11,990 Thomas Lake Center Block 1 Lot 1 1565 Cliff Rd. 10-75925-010-01 192 $20.73 $3,980 Lot 2 1560 Thomas Center Dr. 10-75925-020-01 250 $20.73 $5,180 Lot 3 1555 Cliff Rd. 10-75925-030-01 207 $20.73 $4,290 Subtotal 649 $13,450 Front F.F. Tota Parcel P.I.N. Footage Assessment (ft.) Rate Parcels Parcel 010-82 4500 Thomas Lake Rd. 10-02800-010-82 393 $7.53 52,9600f Parcel 010-83 4550 Thomas Lake Rd. 10-02800-010-83 400 $7.53 53,010 Parcel 011-84 10-02800-010-84 415 $7.53 S3,120 Subtotal 1,208 59,090 Front F.F. Total Parcel P.I.N. Footage Assessment (ft.) Rate Community Parks —Thomas Lake Park Parcel 012-76 — City of Eagan 10-02800-012-76 461 S 15.53 S7,160� Outlot A—Thomas Lake Pointe 10-75975-010-00 360 S15.53 S5,590 Subtotal 821 512,75 0 TOTAL ASSESSMENT = $70,555 L F, L_J PARK E J� 1BLACKMWK 0 200D PARK /�'�'�/ HALL W 1 � 1'11'1L��L� SCALE 1" = 2000' I� Y D ® RrVE CARNELyv4 I D �PNi!(PARK � PATRICK PARK (� PROJECT LOCATION �� rr IFFROA � ( O. RD. 30 ) DI LEY ROAD L�JL I DIFFLEY ROAD (CO. RD. 30) — — QU z 0 �][] DD Q � I PARK \ �IWE YFJ1DpMLNIC m �'q Y PARK PARK PAW PAW o \D CLIFF 0 x LAKE o Y d I(J CLIFF ROAD ) CLIFF RO 0 PARKVIEW ado D a D aGa F COURSE PARK RIDGECIJFF PARK R. cr 0 0 ua C> Y � APPLE VALLEY g:PROJ_DRAWING/753/753LOC G(J THOMAS LAKE RD. Figure CITY PROJECT 753 `;5city of Eagan LOCATION MAP EPEE. 3�91�5 —-- -- DIFFLEY ROAD —--— 0 400 17 SCALE I"= 400' 3 2 ' 0L ER / 12 R/DGE F D 3 -:0.L. c 6 9 � 7 2 \ 6 -17 3 i 7 28 26 24 2' -� \ O 11 __ 3 1 a � � 2` _5 / 33 h5 12 C CT 34 \ 16 z, o 30 35 �- ti / is 7 _o 36 16 18 0 19 2E 29 20 .y �� -�-- 18 1 / --- 19 22 23 37 UE 'H0 LAKE, GH7S21 26 y 7 ` w ,6 / � oma• O ,s i ,.3 '- / i F � - 32lo l 33 `� � 56 5 35 THOMA EIGHTS 3 i 4 J' 36 20 / 4 271 2 I/ 43 a 2 8 0 9 i� V7 9 E 3 a 8 o - i 03 '9Q�q a 9 3 ^I 65 CIN OF EAGAN 2—76 - Match Line See Figure 2B Match Line Ass_gssattLe Properties , PRoj L102 DEC. 11, 1998 THOMAS LAKE RD. FIGURE City of Eagan STREET OVERLAY — PROJECT 753 2 THOMAS LAKE ROAD—CLIFF ROAD TO DIFFLEY ROAD PROPOSED STREET IMPROVEMENTS PROJECT 753 Preliminary Proiect Schedule • 1992 Project First Identified In 5 Year Capital Improvement Program • October 6, `98 City Council Authorizes Feasibility Report • December 15, `98 Present Feasibility Report to City Council/Order Public Hearing • February 2, '99 Public Hearing—Council Orders Plans & Specs or Denies Project • March, `99 Municipal State Aid Approval • March, `99 Approve Plans & Specifications • April, `99 Award Contract • May, `99 Construction Begins • July, '99 Construction Completed • August, '99 Final Cost Report • September, '99 Final Assessment Public Hearing • May 15, 2000 1" Installment Payment Due With Real Estate Property Taxes Preliminary Costs—Feasibility Report • $221,700 Bituminous Mill and Overlay • $ 67,350 Repair Existing Concrete Curb & Gutter • $ 4,000 Sanitary Sewer Improvements • $293,050 Proposed Total Project Cost • $ 67,420 (23%) Proposed Assessed to Property Owners • $225,630 (77%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment: $189 per single-family lot(2 lots), $142 per townhouse unit(76 units) $8.59/front foot per R-1 parcel, $12.89/front foot per R-4 parcel $17.72/front foot per public facility, $23.64/front foot per commercial • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 5 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assumed 6.5% Interest THOMAS LAKE ROAD STREET IMPROVEMENTS CITY PROJECT NO. 753 INFORMATIONAL NEIGHBORHOOD MEETING MONDAY,JANUARY 25, 1999, 6:30 P.M. Attendance: Russ Matthys - City Engineer, John Gorder - Development/Design Engineer. Four residents representing four properties and a representative from ISD 196. (See attached sign-in sheet.) Introduction: Matthys provided an overview of the City's Pavement Management Program. Gorder provided details (construction, estimated costs, assessments) of the proposed project. The meeting was then opened to any questions from the attendees. Ouestions/Comments 1. Why are the townhouses in Boulder Ridge proposed to be assessed when we already pay to maintain our own private streets? The townhouses have common areas which are adjacent to the Thomas Lake Road improvements, and there is benefit to that property with the project. The proposed assessment to the townhouses is based on the front footage adjacent to Thomas Lake Road. Also, the City's Special Assessment Policy treats the private streets similar to a driveway leading to a public right-of-way. 2. The trail is in need of repair in front of Thomas Lake Elementary. Are any trail repairs proposed with this project? None are planned but City staff will investigate the need for repairs along the entire path length. 3. School is in session until June 14. Is the construction schedule presented flexible? City staff would prefer to bid the project early in the spring to get the best prices for construction. Contract documents can stipulate actual construction to commence after school is out of session. Also, the project specifications can stipulate at what time of day construction activities can occur if that would limit the exposure of the school children to the construction. City staff will work with the school district on this item if the project is approved. 4. Can assessments be spread over a period of time? Yes. Assessments can be spread over a 5-year time period at an interest rate determined by the results of the bond sale used to finance the improvements. Recent interest rates have been in the 6.5% range. S. How is traffic handled during construction? The contractor on the project is required to maintain traffic at all times during construction. The meeting adjourned at 7:20 p.m. INFORMATIONAL MEETING THOMAS LAKE ROAD MONDAY, JANUARY 25, 1999, 6:30 P.M. NAME ADDRESS 1. G r c E � �) n f �J 3. 4. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-1 N.Sheet Agenda Information Memo February 2, 1999 Eagan City Council Meeting OLD BUSINESS A. PROJECT 673R, RED PINE LANE—FINAL ASSESSMENTS ACTION TO BE CONSIDERED: Approve / Modify the proposed Final Assessment Roll for Project 673R (Red Pine Lane — Streets and Utilities) as it pertains to Parcel 10- 03600-021-79 and authorize its certification to Dakota County for collection or provide direction to staff to prepare a recordable agreement with conditions as stipulated by the Council. FACTS: • On August 18, 1998 the City Council held the Final Assessment Public Hearing for the public improvements installed under Proj. 673R, Red Pine Lane. At that time, several property owners submitted written objections to their assessments. Subsequently, the City Council approved the Final Assessment Roll for all properties, except those with written objections, and directed staff to have formal appraisals prepared documenting the amount of value increase to each of those. • Those appraisals were completed and the results were forwarded to the property owners and presented to the Council on January 19. At that meeting, the City Council took action on all of the continued parcels except for #10-03600-021-79, owned by Jim's Equipment and Services Inc. (Jim Oberg). They continued consideration of that parcel until February requesting additional information regarding the calculation of the assessments against the property in relation to the improvements. ATTACHMENTS: • Assessment Breakdown and location maps, pages JZS7 through 1---7_ Project 673R, Red Pine Lane Streets and Utilities Special Assessment Breakdown Jim's Equipment and Service Inc. (Oberg) LTE Quantity Rate Total Assmt. Appraisal Sanitary Sewer (S) Trunk 5.65 Acres $1,660/Ac $ 9,375.68 Lateral 368 Front Feet $33.91/FF $ 12-476.36 Subtotal $ 21,852.04 $21,852.04 Water (W) Trunk 5.81 Acres $1,740/Ac $ 10,105.92 Lateral 368 Front Feet $27.88/FF $ 10,260.92 Services(S &W) I pair $4,45.31/pr $ 4,545.31 Subtotal $ 24,912.15 $24,912.15 Strom Sewer (SS) Trunk NA NA $ - Lateral NA NA $ - Subtotal $ - NA Street (ST) Hwy 3 5.81 Acres $2,122.29/Ac $ 12,326.24 Red Pine 368 Front Feet $100.96/FF $ 37.152 52 Subtotal $ 49,478.76 S42,520.0 TOTALS $ 96,242.95 $89,284.19 Excel G:JJ TAC:Misc 1.J1 li E$2ugene Finch 022_oe 15 11 ,653.92 19r18 17 16M. Frottalon 1212 2 IJV $35,783.00 13 00 City of Eagan 14 13 ' 8-6-98 d $17,091.00 14 $7,121.49/LOT -7 021-75 1 2 a E. Nelson PINES DG Eugene Finch $15,812.06 2ND A D. p Jacob $163.212.27 3 Carroll LANE $12,297.58 i .41 Dia-76 ISD #196 1a oio-82 Q�� $33,510.81 NQ• ^:� �F SGN i Lotl,Biock 4 Al? 5 M�N�PR 6 $6,956.99 Ur 5 a Mulvihill 60-157.13 Arthur a William a '5 6 9 Mulvihill Schiltz 5..; Jim's Equipment $4,859.61 $4,859.61 1 06 Service Kevin � �o 3 � 2John i� a � 1 Jim Oberg Mellon Young Ui i 1 E '�' $96,242.95 $4,859.611 3$4,859.61 I p Theodore BrionWood o o Dybing i on 9 4 b "3 $4.859.61 2 2$4,859.61 ISD #196 m w e 021-79 Dennis F Richord $626,030.OD o 0 022-79 Hster Skinn yy $3,865.601 $3,865.60 o v q b 7_ 9 olo-eo Mo cid Earl T' rotzke $7,623.25 Marotzke = jar -14- $9,711.49 1Z West End -_ Hunting & Fishing 13 ' $15,433.26 Earl Morotzke $5,361.74 16' Ea rl PART 017\013-81 Marotzke -�4 3- $15,954.58 " Lynn Barr l O `'� "- $8,574.04 C 2p, 6 10' 12 PART DF\013-61 ' ,. _ 012-81 030-81 Q Ronald Kolb $2,822.64 010-33 PinesEdge $899.44 Lot / Y Pine Tree Forest $693.68/Lot H;Assessmenits/673costs ( Proj. 673R — T.H.3 & Red Pine Lone — Assessment Amounts J 010-82 8-5-98 �O �- PSN a - SDR 3s EXISTING 9PJC EXISTING 8" PVC — SDR 35 SEWER SERVICE & EXISTING 8" DIP CL 52 WATER SERVICE 4 021 - 79 3 1 2 022- 79 1 G:Project&Contra cts/673_0BERG Proj. 673R — /� rn� W . . 8-5-98 11 15 11 19 12 18 17 16 .022 8 . . . . . 12 2 13 13 - 14 15 16 15 14 o OE1Y7 021-75 7 2 1 - - PI ES 2ND. 3 2 LANE 3 •.010- ry 1 4I 014-76 aj SFO �� 2 s w 4 7 1 / 1 2 ll�3 4 5 1 0621-7 v 2 2 10 9 B 6 3 3 3 4�y 022-79 4 5 6 7 8 9 14 15 16 17 17 76 CONIFEROUS 11 10 15 074-81 1 13 2 12 9 14 3 13 6 13 4 14 7 12 2 0]0-8D 5 6 11 LEGEND 1 5 16 5 10 - 9 Sanitary Sewer Trunk ' 17 4 ® $ 1 ,660.00/ Ac. 72 �� 16 3 19 2 7 7 Water Trunk 9 20 1 6 0 p 1 ,740.00 10 5 ®� T.H. 3 & Red Pine Lane 11 1 2 3 4 030-81 Oversizing ® $ 2,122.29/ Ac. 010-33 LOT EC. 9 010-29 HAssess ents/6731./aterLSnn ewer & Water Trunk Assessments Proj. 673R — T.H. 3 & Red Pine Lane Oversizing Q 1 11 12 r1s17 16 15 11 iz 2 13 13 8-6-98 ]4 15 16 15 14 zz- 021-75 021-75 1 P NE 1 EDG 1 — � 2 D2 DD 4 . i • - A 3 2 eOO71 + LANE 3 010-82 • • 1 41 014-76 � RFO �� 2 s j Ate" 6 1 5� C\L C\L �� 4 7 5 1n_ A�'� L Q`c 6 5 4 � 4 0,A 4 1 1 2 5 1 021-79 3 1 S 2 3 3 2 2 10 9 B 6 3 3 3 a 4 A 022-79 1 m 1 4 5 5 6 7 8 S 14 15 16 17 17 16 010-80 132 S 14 13 8 13 LEGEND Q�� 74 14 7 12 z Lateral Benefit Water — Residential @$16.50/F.F. 15 6 11 Sanitary Sewer Lateral 0 $33.91/F.F. 96 16 5 10 Street Residential Eqivelent @ $63.26/F.F. 17 4 9 18 3 8 Lateral Benefit Water — Non Residential © $27.88/F.F. Sanitary Sewer Lateral @ $33.91/F.F. 19 z 7 Street Residential Eqivelent — Non Residential ® $100.96/F.F. 20 1 6 A 4" Sanitary Sewer & 1" Water 0 $1,494.90/Poir 5 8" Sanitary Sewer & 6" Water @ $3,568.66/Pair 1 2 3 4 8" Sanitary Sewer & 8" Water @ $4,545.31/Pair + 8" Sanitary Sewer & 2 ea. 8" Water @ $7,054.57/Pair FE 7\L Corner Lot Credit Given H.Assessments/673LATERAL Proj. 673R — T.H. 3 & Red Pine Lane — Assessments Agenda Information Memo February 2, 1999 Eagan City Council Meeting VII. NEW BUSINESS A. COMPREHENSIVE GUIDE PLAN AMENDMENT—KAMI INC. ACTION TO BE CONSIDERED: ➢ To approve or deny a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 4.4 acre parcel of land located north of Yankee Doodle Road and east of Coachman Road from Neighborhood Business (NB) to Limited Business (LB). FACTS: ➢ The requested Land Use Guide Plan change is necessary to justify a future rezoning of the property to a Limited Business (LB) designation and potentially accommodate a senior housing use upon the site. ➢ The subject site is currently unplatted. ➢ A determination as to whether the proposed land use designation and corresponding allowable uses are compatible with the surrounding area is considered a policy matter to be detennined by City Officials. ➢ At its regular meeting on January 26, !999, the Advisory Planning Commission recommended approval of the Comprehensive Guide Plan Amendment. ATTACHMENTS Minutes of the Januar 26, 1999 APC meeting, pages Staff report, pages through /C� 0 612 432 3780 SENT BY: 1-28-99 17:20 SEVERSON SHELDON- 651 681 469.1:: 6/ 9 Page 5 Jarivary 26, 1909 ADVISORY PLANNING COMMISSION COMPREHENSIVE GUIDE PLAN AMENDMENT KAMI, INC. Commission Chair Heyl opened the next public hearing of the evening regarding a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of an unplatted, 4.4 acre parcel of land located north of Yankee Doodle Road and east of Coachman Road from Neighborhood Business (NR) to Limited Business (LB). Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated January 20, 1999. Mr. Kiln-lis noted the background and history, the surrounding uses and the existing conditions of the subject property. Ni fi-. Kirmis noted that while the Planning Commission was not reviewing particular plans at this point, it was the intention of the applicant to ultimately develop the site as senior housing. Mr. Kirmis noted the differences between the existing neighborhood business district and the uses allowed in the limited business district. A representative of Vanguard Development spoke on behalf of the applicant. He noted that a market study had been performed supporting the need for a retirement horric in the Eagan area. Following comprehensive guide plan amendment approval, the applicant intends to bring its development plans to the City. Chair Heyl closed the public hearing. Member Steininger believed the amendment would benefit the City. Chair He,yl stated that she preferred the type of uses noted in the LB district, which statement was supported by other Members. Member Steininger moved, Member Huusko seconded, a motion to recommend approval of a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of an unplatted, 4.4 acre parcel of land located north of Yankee Doodle Road and east of Coachman Road from Neighborhood Business (NB) to Limited Business (LB). All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: January 20, 1999 CASE: 09-CG-05-12-98 APPLICANT: Kami, Inc. HEARING DATE: January 26, 1999 PROPERTY ON INER: Larry and Roxanne Pederson PREPARED BY: Bob Kirmis REQUEST: Comprehensive Guide Plan Amendment LOCATION: North of Yankee Doodle Road and east of Coachman Road (SW I/4 of Section 9) COMPREHENSIVE PLAN: Neighborhood Business (NB) ZONING: Neighborhood Business (NB) SUMMARY OF REQUEST Kami, Inc. is requesting approval of a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of an unplatted, 4.4 acre parcel of land located north of Yankee Doodle Road and east of Coachman Road from Neighborhood Business (NB) to Limited Business (LB). The requested Guide Plan change is necessary to justify a future rezoning of the property to a Limited Business (LB) designation and potentially accommodate a senior housing use upon the site. While the site's existing Neighborhood Business (NB) zoning designation prohibits such uses, the LB district designation lists "retirement homes" as permitted conditional uses. AUTHORITY FOR REVIEW The City's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The City's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a City's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long-range interests of the City. The standard of review of a City's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational / tea Planning Report—Kami,Inc. -Guide Plan Amendment January 26, 1999 Page 2 basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the City. BACKGROUND/HISTORY The subject 4.4 acre site is currently unplatted. The requested guide plan amendment is necessary to justify the rezoning of the property to a Limited Business (LB) designation which lists "retirement homes" as permitted conditional uses. EXISTING CONDITIONS The property in question is undeveloped. The site is relatively flat but does contain some varied topography and mature vegetation. There is a grade change of approximately 30 feet from southeast to northwest. Access to the property is provided only via Yankee Doodle Road which comprises the southern boundary of the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Quarry Park; zoned P, Public Facilities; guided PF, Public Facilities South - Single Family Residential; zoned A, Agriculture; guided DIII, Mixed Residential East - Carbones Pizza and undeveloped; zoned NB, Neighborhood Business and A, Agriculture; guided NB, Neighborhood Business and CA, Central Area West - Foxridge Shops, Foxridge Car Wash and Child Development Center; zoned NB, Neighborhood Business; guided NB,Neighborhood Business EVALUATION OF REQUEST Compatibility with Surrounding Area - A determination as to whether the proposed land use designation and corresponding allowable uses are compatible with the surrounding area is considered a policy matter to be determined by City Officials. The subject site's present Neighborhood Business (NB) land use designation is intended to accommodate small business areas located in the center of residential neighborhoods that serve the daily needs of adjoining residents. The NB district makes a specific allowance for retail commercial uses. The proposed Limited Business (LB) designation is intended for those areas that are particularly �� exposed to residential neighborhoods and thus suitable only for businesses compatible with nearby residential uses. The LB district does not make a specific allowance for retail commercial Planning Report—Kami,Inc. -Guide Plan Amendment January 26, 1999 Page 3 uses. t1ridike the NB district, the LB zoning designation does however, make an allowance for senior housing or"retirement homes". While the requested amendment has been prompted by a desire to construct a specific use (senior housing) upon the site, it is important to recognize that a change in the Guide Plan (and zoning designation) would establish not only senior housing but all permitted and conditional uses in the LB district as potentially acceptable uses of the subject property. Generally speaking, the existing NB zoning designation accommodates slightly more intense, retail oriented uses (i.e. shopping centers, service stations etc.). Attached to this report is a comparative listing of permitted and conditional uses allowed in the NB and LB zoning designations. Development Plans - Detailed development plans for the property in question have yet to be brought forward. The applicant has however, submitted a conceptual site plan for review. The concept plan calls for the construction of 117 senior housing units within two buildings. Any senior housing development upon the site must proceed through the rezoning, conditional use permit, platting, and building permit process as may be applicable and must comply with the applicable provisions of the corresponding LB zoning district. Grading/ Topography - The site is wooded with gently rolling topography. In general, the site slopes toward the southeast. Elevations range from 880 to 850 feet. Storm Drainage - The site lies within Drainage District C as identified in the City Storm Water Management Plan (1990). A majority of the storm water runoff from development of the site will drain to existing storm sewer within Yankee Doodle Road. Due to the limited capacity of this storm sewer system, development will be required to construct an on-site storm water basin to limit post-development runoff to existing pre-development rates. Streets/Access/ Circulation - Yankee Doodle Road (Dakota County Road 28) along the south edge of the site is a four-lane undivided roadway. Other public street access is not currently available to this site. Dakota County has been sent this application for their review. At the time of this report, formal comments had not been received. It is anticipated that Dakota County will require this development to dedicate an additional 25 feet of right-of-way along Yankee Doodle. Road with the final plat to reach the 75 feet of half right-of-way necessary for future roadway improvements. The developer should be aware that access to this site from Yankee Doodle Road will likely be limited to right-in/right-out turning movements only with the construction of possible future roadway improvements. Access to Yankee Doodle Road will require permit approval from Dakota County. Development of this site should include a service drive access constructed to the northeast corner for connection to public streets within possible future development of Parcel 010-79 east of the site. tilities— Sufficient sanitary sewer and water main are available at the boundaries of the site to accommodate future development. Planning Report—Kami, Inc.-Guide Plan Amendment January 26, 1999 Page 4 A 12-inch Northern Natural Gas pipeline runs through the middle of the site from southwest to northeast. The developer will be responsible for any relocation of the pipeline necessary for development of the site, subject to Northern Natural Gas Co. requirements. Traffic Impacts - In general, Limited Business development (and particularly the proposed senior housing development) would generate less traffic than that of the potential development under the current Neighborhood Business land use guide. Estimated traffic for this type of development,based on the developer's conceptual plans showing 107 housing units, would be approximately 230 vehicle trips per day. Current traffic volumes on Yankee Doodle Road near the site are approximately 20,000 vehicle trips per day. SUMMARY/CONCLUSION The applicant is requesting approval of a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of an unplatted, 4.4 acre parcel of land located north of Yankee Doodle Road and east of Coaclunan Road from Neighborhood Business (NB) to Limited Business (LB). The requested Guide Plan change is necessary to justify a future rezoning of the property to a Limited Business (LB) designation and ultimately accommodate a senior housing use upon the site. A determination as to whether the proposed Limited business (LB) Guide Plan designation is appropriate in this location is considered a policy matter to be determined by City Officials. If the City approves the land use change, the Comprehensive Guide Plan Amendment will be forwarded to the Metropolitan Council for review and approval prior to adoption by the City Council. Future development will proceed through the rezoning, conditional use permit, platting, and building permit process and must comply with the performance standards of the LB district. ACTION TO BE CONSIDERED To recommend approval or denial of a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of an unplatted, 4.4 acre parcel of land located north of Yankee Doodle Road and east of Coachman Road from Neighborhood Business (NB) to Limited Business (LB). Location Map ® ®�aHa®®� L s t s � ®® _ . all a ♦A e � � a, ;� ®tel = ® Sub'ect Site F ED s :IC € 6 .. � I T m m � m ®®m®m® . �F� COUNTY ROAD MO.3l(YAM\IQE�DOO\D{.E IIOAO� ' _ � a o00 Nis &¢ ♦ ] ♦ Q D S a • a€ a es -- gr W t 6 ji ♦� aQ �® 1000 0 10oo Feet Development/Developer. Kami, Inc. Application: Comprehensive Gui Amendment Case No.: 09-CG-05-12-98 MapPrepaed using ERS An:Mew 3.1. Parcel hese map irrfanation provided by Dakota Co+xy land Su,,w� and is axrerd as oI Decentx1998 µ. F City of Eagan /, C -XYMtyD"OpnarKQepamttent THIS MAP IS INTENDED FOR REFERENCE USE ONLY S The City of Eagan and Dakota County do not guarantee the accuracy of this information. Zoning Map �om RD f R o PK RD mm �mm 8 A 0 CNB 4� I / F, � I COUNTY ROAD NO.28(YANKEE DOODLE ROAD) A E�BEE3 C PF ® W Subject Sit u� J C W 8 y �o PD PF E 400 0 400 800 Feet Development/Developer. Kami, Inc. Case No.: Comprehensive Guide Plan Am t Current Zoning: NB Neighborhood Business 01) '27 ►sn:.l w..rn.p 10-d"provW.d by D.keta Countyfurwy D.parOn.nt 7dZ95. 2*10"I . .tl.n 1"d.d 4y L.MTMq Group I....nd upd.t.d by City SLR. City of Eagan ,ZMnnF CorwmTHIS MAP IS INTENDED FOR REFERENCE USE ONLY � � The City of Eagan and Dakota County do not guarantee the accuracy of this information. S Comprehensive Guide Plan Land Use Map L7TTbi ® ®� ❑ O III ❑ ❑❑ CA -IV Subject Site P P mm mmmmmP1D[EDD we MmNB =a-J) NB N B1 7. N, Ar ................. �B® C I C) ® 0 D-11 PF m�� EEO CA IF] -11 F1 n n 400 0 400 600 Feet Development/Developer: Kami, Inc. Case No.: Comprehensive Guide Plan Amend ent Current Guide Plan Designation: NB Neighborhood Business p.rc•I r.0 map Intermatlen provid.a►y Dakota County Land Sun.y D.p.rtm.n a. Comp.Guide plan Information provided by Lawrence Group 7666 d dated by City Staff. City of Eagan 3i anupE ComnurutyD-Tlapr errt Depw&—t THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this information. S 376.40 _ 1 r- J� •� I I � r ,i v iWOw i .. - _.�. \ /'�.. � � /• a-�x j J,64 4 fir.� / / IF 17 7 a / l 7� 7 ice'. f " �ti.'--t p•� r= i ;^ _--- � _- "1,). _ _...J -4r- "WO +frs y_ CF '�n� ti cw cv V ^�8?+Y w `ld�y` s _" '•k A, �'.' �..E r. SITE SURVEY ! j i I I I I j i I �Q� I I soc > f � I in Ln I I I j I � I i � I I � I \ I I � � I Ln I I .J I f j I I I �l I I ! t I Iq I 1Q I C I i i77I 1 I o I t I a aboai ��aooa 3� xd� b ZO 'a 3 CONCEPTUAL SITE PLA' LB & NB DISTRICT USE COMPARISON Limited Business District Neighborhood Business District Permitted ➢ Municipal buildings ➢ Retail shopping center uses. These Uses ➢ Professional offices,banks and savings and loan. include: dairy store or quick-stop food ➢ Offices of a general nature where the operations do store;bakeries;barbershop,beauty parlor; not include retail sales or warehousing from the Christmas tree sales(including outdoor site. sales);drugs; florists;gifts;hardware; ➢ Clinics for human care. hobby shops; laundry and dry cleaning; ➢ Institutional uses:library,swimming pools, laundromat;phonograph records; churches,public schools,religious centers,health photography studios;shoes;sporting centers, and community buildings. goods;variety stores; off-sale liquor ➢ Funeral homes and mortuaries. store;restaurants with sit-down facility ➢ Amusement devices only;clubs;lodges; sports and health clubs;indoor theater; offices and quick- print. Offices for doctors, dentists, lawyers,real estate and similar uses to serve the adjoining residential area. ➢ Offices of a general nature where the operations do not include retail sales or warehousing from the site. ➢ Banks and savings and loan office. ➢ Amusement devices ➢ Rental shops. Conditional ➢ Nursing homes,rest homes,retirement homes or ➢ Outdoor storage conducted by an Uses hospitals for human care,day care centers,private occupant of the principal building. schools. ➢ On-sale liquor,wine or 3.2 beer. ➢ Art,interior decorating,photographic or music ➢ Automobile service stations studio,provided no retail sales are made of ➢ Banks and savings and loan offices with products not manufactured on the site. drive-up tellers. ➢ Radio and television studios. ➢ Animal clinic when contained within a ➢ Private clubs and lodges. building. ➢ Historical buildings,museums,art institutions, ➢ Amusement devices exceeding three galleries and playhouses. machines at one licensed location or ➢ Off-street parking when the principal site of the within 200 feet of any other licensed off-street parking abuts on a lot which is in another location. zoning district. ➢ Seasonal outdoor sales. ➢ On-sale liquor in conjunction with a restaurant facility. ➢ Restaurants--Class I ➢ Amusement devices exceeding three machines at one licensed location or to be located ➢ Seasonal outdoor sales. 131 N NB & LB DISTRICT COMPARISON Permit fee:525.00 Date: 1 / 14/98 CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN,MINNESOTA 55 122 PARADE PERMIT APPLICATION L Carlon Ann B • , hereby makes application for a Parade NAME Last First Middle Permit for March 1 3 , 1999 from the City of Eagan. The sponsoring Date organization is: Eagan Convention & Visitors Bureau 1474 Yankee Doodle Rd Name of Organization Street Address Eagan MN 55 12 1 Telephone 651 -452-9872 City State Zip Describe the route, the length, estimated time of commencement and termination and the general composition of the parade. Eagan Go Bragh Irish parade celebrating Eagan' s 25th Anniversary on Saturday March 13 , 1999 beginning at 12 Noon to 1 : 30pm Starting on Nicols Road just north of Diffley — traveling North to Cedarvale Dr . and into Cedarvale Shopping Center where a carnival , stage shows and food will be available . Floats , bands , groups dressed in green Patrick ' s r Authorized Signature: First Full Middle Last The Chief of Police will review the parade route, examining possible hazardous or inconvenient conditions. He shall make arrangements for alternate routing of traffic and any other traffic control measures. His findings will be presented to the City Council. The Council may decry or grant the permit, and/or add conditions including a date, time or route. For City Use Only: Police Approval: Yes V4-No( } Signed i Date City Council Approval: Yes( )No( ) Signed Date prsde.6l Y Page 1 of 2 For Board Use Only Minnesota Lawful Gambling loess Fee Paid Application for Exempt Permit - LG220 Check No. Initials Organization Information Received_/ Organization name Previous lawful gambling exemption number f ? Cm_S C _ !�r IV. . saaq Street City State/Zip Code Co my 3Il✓ �� e S . 5 I c � k Name of chief executive officer(CEO)of organization Daytime phone number of First name ast name CEO: �L Name of teas rer of organization Daytime phone number of First name L t name treasurer: _r Type of Nonprofit Organization Check the box that best describes your organization: ❑ Fraternal ❑ Religious ❑ veteran Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: ❑ IRS letter indicating income tax exempt status ❑ Certificate of Good Standing from the Minnesota Secretary of State's Office ❑ A charter showing you are an affiliate of a parent nonprofit organization Proof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling activity will be conducted(for raffles, list the site where the drawing will take place) Address(do not use PO box) City State/Zip Code County 0 C14 U a, an /fin. Sim D,kC+C, Date(s)of activity(for raffles, indicate the date of the drawing) IIi,Trc-k 26 /qn Check the box or boxes that indicate the type of gambling activity your organization will be conducting: ❑-Bingo aRaffies ❑"Paddlewheels [:]-Pull-Tabs ❑"Tipboards *Equipment for these activities must be obtained from a licensed distributor. This form will be made available-in altemative Your name and and your organization's name Private data about you are available only to the format(i.e.large print,Braille)upon request.The and address will be public information when following: Board members, staff of the Board information requested on this form (and any received by the Board. All the other information whose work assignment requires that they have attachments) will be used by the Gambling that you provide will be private data about you access to the information; the Minnesota Control Board (Board) to determine your until the Board issues your permit. When the Department of Public Safety; the Minnesota qualifications to be involved in lawful gambling Board issues your permit,all of the information Attorney General;the Minnesota Commissioners activities in Minnesota. You have the right to that you have provided to the Board in the of Administration, Finance, and Revenue; the refuse to supply the information requested; process of applying for your permit will become Minnesota Legislative Auditor, national and however,if you refuse to supply this information, public. If the Board does not issue you a permit, international gambling regulatory agencies; the Board may not be able to determine your all the information you have provided in the anyone pursuant to court order;other individuals qualifications and,as a consequence,may refuse process of applying for a permit remains private, and agencies that are specifically authorized by to issue you a permit. If you supply the with the exception of your name and your state or federal law to have access to the information requested,the Board will be able to organization's name and address which will information;individuals and agencies for which process your application. remain public. law or legal order authorizes a new use or sharing of information afterthis Notice was given; and anyone with your consent. o- e 2 01K2 Application for Exempt Permit - LG220 Fag2 Organization Name �(--? S Local Unit of Government Acknowledgment(Required by Statute) If the gambling premises is,within city limits,the If the gambling premises is located in a township, both city must sign this application. _ _ the county and township must sign this application. On behalf of the city, I acknowledge this application On behalf of the county, I acknowledge this application and three options for the city: and three options for the county: 1. Approve the application: By taking no action, 1. Approve the application: By taking no action,the the city allows the Board to issue a permit after county allows the Board to issue a permit after 30 days. 30 days(60 days for a first class city). 2. Waive the above-noted waiting period: The county allows the Board to issue a permit before 30 days. 2. Waive the above-noted waiting period: The Documentation attached. city allows the Board to issue a permit before 3. Deny the application by passing a resolution within 30 days (60 days for a first class city). Docu- 30 days. mentation attached. Print name of county: 3. Deny the application by passing a resolution within 30 days (60 days for a first class city). (Signature of county personnel receiving application) Print name of city: Title Date (Si nature f city personnel receiving application) On behalf of the township, I acknowledge that the Title organization is applying for exempted gambling activity Date within the township limits. ` / / A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2). Print name of township: (Signature of township official acknowledging application) Title Date Chief Executive Officer's Signature The information provided in this applicatioMtAt4 omplete and a urat to the best of my knowledge. Chief Executive Officer's signature Name(please print) '✓I-r �C'- r'S�� Date Mail Application and Attachment(s) At least 45 days prior to your scheduled activity date send: • the completed application; • a copy of your proof of nonprofit status,,and • a $25 application fee (make check payable to"State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B,Suite 300 South Roseville, MN 55113 If your application has not been acknowledged by the local unit of government, do not send the application to the Gambling Control Board. CITY OF EAGAN SERVICE STATION PERMIT $100.00 per bcotIon $830 Plot Knob Road Lkense Term: Eagan, MN 35122 July 1, 1996 -June $0, 1997 (612)681-4600 FAX: 681-4612 daeF;efd hereby submits application for a Service Station Permit. Name of Applicant 'q Street Address 3G 3S Wes cn H"11-5 �•- ✓e City, State, Zip avt AfIV. SS"/Z 2- Telephone Telephone Number, 651 �SZ X986 Location of station if different from above address: '7205 AhG,IS I<og j lz t X% I 5-9122- MAKE CHECK OUT TO: CITY OF EAGAN IN THE AMOUNT OF PERMITS ARE ISSUED FOR A 12 MONTH PERIOD AND ARE NOT PRORATED. AOR OFFICE USE ONLY Kec�ipt# AmountReceived Date of Receipt 'CityCouncil Approval Date $40.00 per license New Renewal . 4 r CITY OF EAGAN 3820 PILOT KNOB ROAD EAGAN,MN 55122-1897 APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS Applicant r10✓k Fe-/d Birthday 7-Ss' Resident Address 363,E Wesco !z�< <�S �7✓ ✓� �g1'rh street city state zip Business Address q2 os- 12,<'-0/3 Cae a h MAI ,s J 2;7- street Jbity state zip Home Phone 6S 1 688- 673 f Business Phone 6571 YLI�;z ©9 Fff Business name in Eagan where tobacco is to be sold Fa4 a n ,�.yroco Business address in Eagan where tobacco is to be sold 42o S NI c O t s R.4 , taxa it . AIAI S,S2.:Z3 TOBACCO PRODUCTS TO BE SOLD: (Check all that apply) ✓ Cigarettes,cigars and other smoking tobacco Snuff,plug and other chewing tobacco Clippings,cuttings and sweepings suitable for chewing or smoking Pipes and other tobacco related devices Cigarette papers and wrappers PACKAGING OF TOBACCO PRODUCTS TO BE SOLD: (Check all that apply) _/L Individual pack or can ✓ Two or more packs or cans packaged together Full cartons LOCATION OF TOBACCO PRODUCTS WITHIN BUSINESS: (Check all that apply) Self-service merchandise Over-the-counter .� Accessible to store clerk only SEPARATE LICENSES SHALL BE ISSUED FOR THE SALE OF TOBACCO PRODUCTS AT EACH FIXED PLACE OF BUSINESS. TOBACCO SALES TO ANY PERSON UNDER THE AGE OF EIGHTEEN (18) YEARS IS UNLAWFUL AND IS GROUND FOR SUSPENSION OR REVOCATION OF LICENSE. I (WE) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNEOSTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. DATE,2q Tan I99`I AUTHORIZED SIGNATURE FOR OFFICE USE ONLY City Council Approval Date Date Issued Planning Report—Vision Technologies March 2, 1999 Page 3 APPLICANT'S ESTIMATE OF HARDSHIP The applicant contends that the requested variance should be approved for the following reasons: 1. The proposal will visually improve the aesthetics of the building. 2. The elimination of the Rahn Road access will improve vehicular safety and circulation in the area. 3. The conversion of the former teller drive-through lanes to green space will visually improve the area. 4. The removal of a portion of the buildings roof overhang will remove an existing encroachment in the rahn Road right-of-way. 5. The investment in the property will likely increase its value. SUMMARY/CONCLUSION The applicant is requesting a 30 foot variance from the required30 foot front yard setback applicable to the subject property. A determination as to whether the applicant has sufficiently demonstrated hardship and the relationship of this proposed improvement with redevelopment in the greater Cedarvale area is considered a policy matter. ACTION TO BE CONSIDERED To approve or deny a 30 foot Variance from the required 30 foot setback applied to a property addressed as 3900 Sibley Memorial Highway in the northeast '/4 of Section 19. If approved, the following condition should apply: 1. Any existing structural encroachment in the public right-of-way shall be removed. 39 Location Map y F 0 a�g♦ � 9 t��J� YV Mil 00 r' ♦Eve.ull.o" _ .Evn♦[u.o�D Sub'ect Site QD *0 ,1 GOLD TNIL E �+ r 40sr A X D 40 t MIC.TMIL nr.ouo� L ♦ E f .[ LuuroM a, i � �w^ � R''ik '�• � runT4 's . wwicE�arrt � ♦ e [ [ [ [ of � 4 � � � � -,�� l h F- eVMr 4 � Ot � � CYtNEu 1000 0 1000 Feet Development/Developer: Vision Technologies Application: Variance Case No.: 19-VA-02-02-99 D Map P-epaed using ER5 Arc\!ew 1.1. Parcel base rrHp inforrrssGcn provided City of Eagan (:(�� by�� °eQa`t"a"`a"d is`vrer,t as d Decwrben9X COrlflltlYtyD�elopvr��nQ�Dxfnter# THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of an and Dakota County do not guarantee the accuracy of this Information. ar V.4.�1 av 1.a ana.w to 1i1C v..as a•, s WSO-00 xxix "YM vktp T 47i4 ow I ■ MOICHM NO2GA I kQ Q g VIEo tt 0 SITE PLAN , Y " ' i I I I � ! IIII i I 1 I i . �WZ t BUILDING ELEVATIONS )dfEOt N3 XXM M1 W70'AM.13010"ATWS 0061 �I A0oias0U NOW I I ZQQ s ML , W� 2 m FLOOR PLAN V-3 r� 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (612)431-4433 February 11, 1999 Mr. Mike Ridley Planning Department—City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Project Narrative — Vision Technologies Office Expansion The following is a narrative description of the request for Variance to the Building Setback for the existing structure at 3900 Sibley Memorial Highway owned by Kenneth Myers and his company, Vision Technologies. The subject property is approximately 3.5 acres of land with an existing 14,420 square foot building originally built in 1963 as Valley National Bank. The bank later added a 1,966 square foot canopy to cover the drive-up teller lanes. The property has subsequently been owned by several banks and later by an out-of-state developer who rented it to Premier Coin. During this period the building went into disrepair and neglect. In 1997, Mr. Myers purchased the property, moved Vision Technologies to the site, and began to renovate the building and grounds. In the past two years the building and canopy has been totally reroofed, the parking lot was resurfaced, the building entry upgraded, and the landscaping was cleaned up. Vision Technologies has grown during this time and is in need of additional office space. To this end Vision Technologies has hired CNH Architects to review the options for enclosing the existing drive- up teller canopy. This would make productive use of the rather decorative structure and roof system which serves no better office related function than as a carport. The existing canopy structure extends up to the property line and as such is over the current ordinance determined building setback. The overhang, in fact, extends two feet over the property line as indicated in the attached survey. According to your description during preliminary meetings, as I understand them, this canopy received a building permit and was, therefor, a legally non-conforming element. Consequently, we are proposing to remove the overhang extending over the property line and requesting a va:iarce to the setback for the existing encroaching canopy structure bringing it into conformity and thus allowing the Owner to remodel the structure from vehicle shelter to office space. We believe that this will improve the aesthetics of the building by revitalizing an inappropriate element of the building; namely, upgrading a teller canopy attached to what is no longer a bank into an attractive office wing. Secondly, we propose removing the curb cut and asphalt connecting the teller lanes and Rahn Road. This will eliminate the unsafe traffic condition of having a curb cut from the site at a relatively blind corner. It will also allow us to increase the green area along Rahn Road which the Owner will attractively landscape. x 980s7\NARxA11V.Doc �1 APPLICANT NARRATIVE 7 Finally, this variance will support a growing business within the Cedarvale area; an area targeted for improvement by the Planning Commission and City Council. The Owner purchased this property with the intentions of improving it and with the expectation of being able to use all of the inherent value of the structures on the property. This remodeling will allow them to do that in a cost effective manner. According to my cost reviews the use of the existing roof and structure will cost approximately one half as much as a comparably sized, fully new addition. Therefor, not allowing the use of this existing element would provide an undue hardship on the Owner. In summary, we believe that this Variance will provide a benefit to the city, its neighbors and to the building owner. This is achieved by improving the aesthetics of this obsolete building element, increasing the landscaped green space on the site, eliminating an unsafe traffic condition, removing the overhang from the city's property and increasing the functional value of the property. uumi S. u n CNH Architects cc: File Kent Myers, Vision Technologies H\W5'W ARRAM DOC Agenda Information Memo March 2, 1999 Eagan City Council Meeting B. PROJECT 759, BEAU D' RUE DRIVE ACTION TO BE CONSIDERED: To approve/deny Project 759, Beau D' Rue Drive (Street Recycling) and, if approved, authorize the preparation of detailed Plans and Specifications and acquisition of right-of-way through condemnation, if necessary. FACTS: • According to the City's Pavement Management Program (PMP), Beau D Rue Drive's pavement condition index (PCI) rating indicates that its overall life cycle cou d best benefit from the street rehabilitation strategy of a full depth recycling of the bituminous pavement and subsequent replacement with a new hot mix asphalt pavement section. This proposed improvement has been identified in the City's 5 Yr. Capital Improvement Program (CIP) since 1992. • On October 20, 1998, the City Council authorized the preparation of a Feasi 'lity Report to identify the proposed scope, cost estimate, financing and schedule for this project. • On January 19, 1999, the City Council received the draft Feasibility Report and scheduled a public hearing to be held on March 2. All notices were published in the legal newspaper and sent to all affected property owners informing them of this public hearing. In addition, an informational neighborhood meeting was held on February 23 at City Hall. 5 property owners representing 4 properties attended. This represents approximately 10% of the affected properties. ISSUES: • Recently, the City has initiated a comprehensive study for the greater Cedarvale area regarding its long range planning and redevelopment needs. Since Beau D' Rue Drive is located within the study area and could be affected by any significant changes to the area or its related infrastructure, it may be prudent to delay giving consideration to this project at this time and wait until the study has been completed, which is expected to be th.s Fall. If the Council believes that a delay is in the City's best interests, this project shoald be denied rather than continued indefinitely. A year or two delay should not result in y significant changes to the scope or estimated costs of the required improvements. Those it attendance at the neighborhood meeting were informed of the possibility of a delay. ATTACHMENTS: • Feasibility Report,pages through . • Minutes from informational meetingpages through�. • Letter from property owner,page ' �4 Beau D' Rue Drive (Silver Bell Road to Nicols Road) Report for Street Improvements City of Eagan Minnesota City Project No. 759 SEH No. A-EAGAN9901 .00 January 12, 1999 T Beau D' Rue Drive (Silver Bell Road to Nicols Road) Street Improvements City of Eagan, Minnesota City Project No. 759 SEH No. A-EAGAN9901 .00 January 12, 1999 I hereby certify that this Report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Date: January 12, 1999 Reg. No.: 20609 Reviewed by: _:Z" ► Z SEH 6ate c l Reviewed by: lA� Public W rks Dept. Date Reviewed by: Fina ce Dept. Date Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive 200 SEH Center St. Paul, Minnesota 55110 (651) 490-2000 January 12, 1999 RE: Eagan, Minnesota Street Improvements Beau D' Rue Drive (Silver Bell Road to Nicols Road) City Project No. 759 SEH No. A-EAGAN9901.00 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor and City Council: Enclosed is our report for the Beau D' Rue Drive (Silver Bell Road to Nicols Road) Street Improvements, City Project No. 759. The report discusses the proposed street reconstruction improvements and presents cost estimates for these improvements. In addition, estimated assessment rates per parcel have been included. We would be pleased to meet with you at your convenience to discuss this report. Sincerely, T. Steven F. Heth, P.E. Project Manager wrc FAprojects\et\e agar\9901\rlbeaud.wpd Table of Contents Certification Page Letter of Transmittal Table of Contents Page Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Feasibility and Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Street Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Proposed Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Easement / Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Cost Estimate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Street Reconstruction 4 Existing Concrete Curb & Gutter/Sidewalk Repairs 4 Storm Sewer Improvements 4 Sanitary Sewer Improvements 4 Alternate 1 - Bituminous Trail 4 Easement Acquisition for Trail 4 Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Low Density Residential 5 Langhoven Addition 5 Leibel Addition 5 Woodhaven Park 5 Commercial Property/ High Density Residential (R-4) 5 Woodhaven Addition 5 Assessment Rate Calculations 5 Assessment Financing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Revenue Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Project Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Beau D' Rue Drive (silver Bell Road to Nicols Road) A-EAGAN9901.00 City of Eagan, Minnesota S� Page i List of Appendices Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Exhibits • Exhibit 1 - Location Map • Exhibits 2, 3, & 4 - Assessment Area Maps • Exhibit 5 - Typical Section (Street Reconstruction) Beau D' Rue Drive (Silver Bell Road to Nicols Road) A-EAGAN9901.00 City of Eagan, Minnesota 11�/ Page ii January 12, 1999 Street Improvements Beau D' Rue Drive (Silver Bell Road to Nicols Road) City of Eagan, Minnesota Introduction As a part of Eagan's Pavement Maintenance Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program(CIP)for street rehabilitation was developed from this information. Beau D' Rue Drive (Silver Bell Road to Nicols Road) has been identified for street reconstruction improvements in 1999. Exhibit 1 illustrates the project location (see Appendix Q. Beau D' Rue Drive was reconstructed to a width of 44 feet (between the face of curbs)by the City in 1975.The street has B-618 concrete curb and gutter and is classified as a community and neighborhood collector street. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Beau D' Rue Drive has been rated several times since 1989, and the field data gathered indicates what maintenance strategies are appropriate and cost effective. The expected life cycle of a street constructed during this period is 18 to 25 years. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. The City of Eagan's maintenance records indicate that this street was seal coated in 1979 and 1987. A-EAGAN9901.00 �cl Page 1 The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the seal coat. During the 1986 construction season, the Public Works crews performed extensive crack milling and patching on approximately 15,000 lineal feet of cracks on this street. Scope This project provides for reconstructing the aggregate base and bituminous pavement section on approximately .75 miles of Beau D' Rue Drive from Silver Bell Road to Nicols Road. Exhibits 2, 3, and 4 illustrate the project area (see Appendix Q. Also included is the replacement of damaged curb and gutter, sanitary/ storm sewer manhole casting adjustment and replacement, and reconstruction of several sanitary/ storm sewer manholes. Feasibility and Recommendations This project is necessary due to the age and deteriorated condition of the street. The project will create a safer driving surface, increase rideability and provide improved drainage. This project is cost effective in that reconstructing this street will result in a considerable reduction in long-term maintenance costs and will add value to the overall neighborhood as well as individual properties. This project is feasible from an engineering standpoint in that this street is approaching the end of its normal life cycle, and normal maintenance measures are no longer a practical or effective alternative. This project is in accordance with the Five Year Capital Improvement Plan (1998-2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be constructed as proposed in this report as one contract. Street Evaluation The City of Eagan Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct Beau D' Rue Drive(Silver Bell Road to Nicols Road) A-EAGAN9901.00 . City of Eagan, Minnesota S3 Page 2 The 1998 PCI ranking for the street discussed in this report has a weighted average pavement condition rating of 33 and falls within the rankings of the "Reconstruct" category. Proposed Improvements The proposed street improvements are shown on Exhibit 5. The existing bituminous surface and aggregate base will be reclaimed to a depth of approximately 11 inches and blended to a 50/50 mix of asphalt and aggregate base. A sufficient quantity of material will be removed to accommodate a new 5-inch bituminous pavement section. The existing four 11-foot lanes do not meet State Aid standards for width. Existing and projected traffic counts do not warrant two lanes in each direction and it is proposed to consolidate and restrict traffic to one lane in each direction. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 27 percent of the existing curb and gutter will have to be replaced. Several panels of settled sidewalk at the southwest corner of Beau D' Rue Drive and Rahn Road will also be removed and replaced. In addition, several sanitary and storm sewer manholes will be reconstructed and upgraded. Sanitary and storm sewer manhole castings and covers not meeting the City's current standards will also be upgraded. Evaluations of the utilities indicated that no further improvements or repairs were required. The option of an 8-foot bituminous trail along the west side of Beau D' Rue Drive from Silver Bell Road to Rahn Road is also presented for the City Council's consideration. Easement / Permits All street work will be constructed within existing right-of-way. A permanent easement will be required for the bituminous trail. It is anticipated that no permits will be required for the street reconstruction project. Beau D' Rue Drive (Silver Bell Road to Nicols Road) A-EAGAN9901.00 City of Eagan, Minnesota S Page 3 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1999 construction costs and include a 10 percent contingency and indirect costs of 30 percent, which include legal, administration, engineering, and bond interest. A summary of the costs follows: • Street Reconstruction . . . . . . . . . . . . . . . . . . . . . . . . . . $ 287,000 • Existing Concrete Curb & Gutter/Sidewalk Repairs . . $ 57,300 • Storm Sewer Improvements . . . . . . . . . . . . . . . . . . . . . $ 14,000 • Sanitary Sewer Improvements 11,80 Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 370,100 • Alternate 1 - Bituminous Trail . . . . . . . . . . . . . . . . . . . $ 17,200 • Easement Acquisition for Trail . . . . . . . . . . . . . . . . . . . 17.500 Subtotal Alternate 1 . . . . . . . . . . . . . . . . . . . . . . . . $ 34,700 Total Plus Alternate 1 . . . . . . . . . . . . . . . . . . . . . 404 800 Assessments Assessments are proposed to be levied against the benefitted properties in accordance with the City of Eagan's assessment policy. The following ratios indicate cost responsibilities. A preliminary assessment roll is included in Appendix B. Commercial Low Density Property/ Residential High Density Assessed Residential (R-4) Ratio City Assessed Ratio Aggregate Base&Bituminous Surface Reclamation; 75% 25%Res. 100% Construction of New 0%Comm. Bituminous Pavement Section isti�'�tiacreteGarb.Y�Gut�e�t'I Slde�alk ltepai� '�` �' Removal&Replacement of Damaged Concrete Curb& 0% 100% 0% Gutter/Sidewalk i; »..'e\>. .3 q..xeyr5. ., \•m,' a_, Modifications to Existing 0% 100% 0% Storm Sewer Manholes Manhole Casting and Cover 0% 100% 0% Replacement Beau D' Rue Drive(Silver Bell Road to Nicols Road) A-EAGAN9901.00 City of Eagan, Minnesota � r Page 4 Commercial Low Density Property! Residential High Density Assessed Residential (R-4) Ratio City Assessed Ratio Sanitary�aewer Modifications to Existing 0% 100% 0% Sanitary Sewer Manholes Manhole Casting&Cover 0% 100% 0% Replacement Alteon Wj=Bftuu nrrus Trail Bituminous Trail Construction 0% 100% 017c Easement Acquisition 0% 100% 0% Low Density Residential Langhoven Addition Lots 4, 5, and 6, Block 1 are single-family residential properties. Lots 4 and 5 have driveway access onto Beau D' Rue Drive. Presently, Lot 6 is vacant. These properties will be assessed on a per lot basis in accordance with the City's Assessment Policy. Leibel Addition Lot 1, Block 1 is a single-family residential property with driveway access onto Beau D' Rue Drive and will be assessed on a per lot basis, in accordance with the City's Assessment Policy. Woodhaven Park Parcel 10-01900-020-09 is a City neighborhood park and will be assessed on a two residential lot equivalent basis, in accordance with the City's Assessment Policy. Commercial Property/ High Density Residential (R-4) Woodhaven Addition Outlot A is zoned agriculture but is shown as R-4 Residential on the Comprehensive Guide Plan and will be assessed on a front-footage basis, in accordance with the City's Assessment Policy. All of the remaining properties within the assessment area, as shown on Exhibits 2, 3, and 4, are commercial and will be assessed on a front- footage basis, in accordance with the City's Assessment Policy. Assessment Rate Calculations Lovir Deesdent#atF3�1 Nelghbonc�ad Note:Preliminary appraisals of similar properties involved in comparable public improvements have indicated a benefit of$2,500 per lot equivalent. 1. (4 Lot Equivalents[Low Density Residential] +2 Lot Equivalents[Neighborhood Park]) x$2,500=$15,000 Lot Equivalent=$2,500 Beau D' Rue Drive(Silver Bell Road to Nicols Road) A-EAGAN9901.00 City of Eagan, Minnesota �� Page 5 Commercial Property!Hlgh t3ens ty R denttal,(R-4} Note:The frontage of Parcels 10-01900-030-04 and 10-01900-100-03 have been adjusted due to their irregular shape. 2. 5,527.95 ft (Frontage CommerciaUHigh Dens. Res 1)x 100 6,436.81 ft.(Total Project Frontage) ($287,235 Street Reconstruction Cost x 85.88%)_ $246,665 x 100%=S246,665 S246,665(Total CommerciaUHigh Dens. Res. Assessment)= $44.62(CommerciaUHigh 5,527.95 ft.(Frontage CommerciaUHigh Dens. Res.) Dens.Res.Assessment Rate) Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over 15 years with the interest rate determined by the results of the bond sale used to finance the improvements.The following payment schedule will result based on a 6.5 percent interest rate: Residential Lot = $2,500 Principal Interest Cost Per Per Per Year Year Year First Year $167 $190 $357 Fifteenth Year $167 $11 $178 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Street Reconstruction $287,000 $261,665 $25,335 Repair Existing Concrete 57,300 0 57,300 Storm Sewer Improvements 14,000 1 0 14,000 Sanitary Sewer Improvements 1 11,800 0 11,800 Total 1 $370,100 $261,665 $108,435 Note: Breakdown of Property Assessment • Low Density Residential. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15,000 • Commercial Property/High Dens. Res. (R-4). . . . . . . . . . . . . . . . . . 246 6 5 Total ............................................ $261,665 Alternate 1: Bituminous Trail Project Cost Property Asses. City Cont. $34,700 $0 $34,700 Beau D' Rue Drive (Silver Bell Road to Nicols Road) A-EAGAN9901.00 City of Eagan, Minnesota Page 6 The estimated project deficit of$108,435 (does not include $34,700 for bituminous trail construction) will be financed by the City's Major Street and Utility Funds. Project Schedule Present Feasibility Report to City Council/ Order Public Hearing . . . . . . . . . . . . . . . . . . . . . . . . . January 19, 1999 Public Hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . March 2, 1999 Municipal State Aid Approval . . . . . . . . . . . . . . . . . . . March 15, 1999 Approve Plans and Specifications . . . . . . . . . . . . . . . . March 16, 1999 Award Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 20, 1999 Project Completion . . . . . . . . . . . . . . . . . . . . July 15, 1999 Final Cost Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . August 30, 1999 Final Assessment Hearing . . . . . . . . . . . . . . . . . . . . . . . . October 1999 First Payment Due with Property Tax Statement . . . . . . . . . May 2000 Beau D' Rue Drive (silver Bell Road to Nicols Road) A-EAGAN9901.00 City of Eagan, Minnesota S-7 Page 7 Appendix A Preliminary Cost Estimate s� Preliminary Cost Estimate Beau D' Rue Drive Street Improvements City Project No. 759 Est. Unit Est. Item UnitQty- Price Cost Street Reconstruction Mobilization L.S. 1 $2,000.00 $2,000.00 Full Depth Reclamation S.Y. 17,940 1.50 26,910.00 Remove Reclaimed Aggregate Base C.Y. 1,610 4.50 7,245.00 Salvage Reclaimed Aggregate Base C.Y. 185 6.50 1,202.50 Saw Bituminous Driveway Pavement L.F. 560 1.00 560.00 Remove Bituminous Driveway Pavement S.Y. 870 1.50 1,305.00 Mill Bituminous Pavement to 1'/2" Depth S.Y. 300 0.80 240.00 1'/z" Type 41 Wear Course Mix Tons 1,615 28.00 45,220.00 11/2" Type 41 Binder Course Mix Tons 1,590 28.00 44,520.00 2" Type 31 Base Course Mix Tons 2,220 24.00 53,280.00 Bituminous Material for Tack Coat Gal. 1,830 0.80 1,464.00 Type 41A Driveway Mix Tons 50 60.00 3,000.00 Adjust Valve Box Each 14 150.00 2,100.00 Replace Valve Box Each 1 200.00 200.00 Locate & Raise Buried Valve Box Each 3 250.00 750.00 Adjust Frame & Ring Casting (MH) Each 12 200.00 2,400.00 Adjust Frame & Ring Casting(CB) Each 4 150.00 600.00 Traffic Control L.S. 1 3500.00 3.500.00 4" Solid Line White - Epoxy L.F. 7,760 0.22 1,707.20 4" Double Solid Line Yellow - Epoxy L.F. 3,880 0.50 1,940.00 24" Stop Line White -Epoxy L.F. 120 6.00 720.00 Subtotal $200,864.00 +10% Contingencies 20,086.00 Subtotal $220,950.00 +30% Indirect Costs 66,050.00 00 Total $287,000. 6� Preliminary Cost Estimate Beau D' Rue Drive Street Improvements City Project No. 759 Est. Unit Est. Item Unit t . Price Cost bdstingConcrete Curb&Gutted Sidewnalk Repairs: a Remove Concrete Curb & Gutter L.F. 2,220 $3.00 $6,660.00 Remove Concrete Sidewalk S.F. 150 0.50 75.00 B-618 Concrete Curb &Gutter L.F. 2,470 12.00 29,640.00 4" Concrete Sidewalk S.F. 150 2.50 375.00 Sod with 4" Topsoil S.Y. 1,125 3.00 3,375.00 Subtotal $40,125.00 +10% Contingencies 4,000.00 Subtotal $44,125.00 +30% Indirect Costs 13,175.00 Total $57,300.00 Preliminary Cost Estimate Beau D' Rue Drive Street Improvements City Project No. 759 Est. Unit Est. Item Unit t Price Cost Storm Sewer)Crriproements Remove & Replace Manhole Cone Each 5 $950.00 $4,750.00 Section Add Manhole Barrel Section L.F. 9.5 200.00 1,900.00 Salvage Manhole Casting Assembly Each 6 75.00 450.00 Replace Manhole Casting Assembly Each 6 250.00 1,500.00 (R-1642-B) Replace Catch Basin Casting Assembly Each 2 250.00 500.00 (R-3067-V) Locate & Raise Buried Manhole Each 1 800.00 800.00 Subtotal $9,900.00 +10% Contingencies 990.00 Subtotal $10,890.00 +30% Indirect Costs 3,110.00 Total $14,000.00 6 Preliminary Cost Estimate Beau D' Rue Drive Street Improvements City Project No. 759 Est. Unit Est. Item Unit t Price Cost Sanitary Sewer Remove &Replace Manhole Cone Each 4 $950.00 $3,800.00 Section Add Manhole Barrel Section L.F. 4 200.00 800.00 Salvage Manhole Casting Assembly Each 11 75.00 825.00 Replace Manhole Casting Assembly Each 11 250.00 2,750.00 (R-1642-B) Remove & Replace Manhole Step Each 1 80.00 80.00 Subtotal $8,255.00 +10% Contingencies 825.00 Subtotal $9,080.00 +3090 Indirect Costs 2,720.00 Total $11,800.00 TOTAL PROJECT COST WITHOUT ALTERNATE 1 $370,100.00 Preliminary Cost Estimate Beau D' Rue Drive Street Improvements City Project No. 759 Est. Unit Est. Item UnitQty- Price Cost Alternat+� . Brtumino,".Trail:(B t�€minau�.TIway Ct trueho�� Common Excavation C.Y. 600 $4.50 $2,700.00 Salvage Reclaimed Aggregate Base C.Y. 200 6.50 1,300.00 2" Type 41A Wear Course Tons 120 35.00 4,200.00 Sod with 4" Topsoil S.Y. 610 3.00 1 1,830.00 Retaining Wall S.F. 80 25.00 2,000.00 Subtotal $12,030.00 +10% Contingencies 1,200.00 Subtotal $13,230.00 +30% Indirect Costs 3,970.00 Subtotal $17,200.00 Easement Acquisition 17,500.00 Total $34,700.00 ': 1'T't)TL:PIQ� TUfi'WIH AZ�TERNA'TE I $404;800:00 Appendix B Preliminary Assessment Roll o o c X '3 0 V x x c' N a C N n a a c =r ... c o M v� ,n v, v; c � � r, � r � r v) x r N x c 4 !'� H VT 69 v9 69 69 b'? Q Q N N N N N N N N N N N CJ N N N N O C O d v: �O 'O 1D J �tq �G V' 7 7 7 7 7 7 7 7 V V1 N V) v i q L p ••: 09 ER 69 EP 64 fA 64 69 69 69 b9 FtT 64 09 eA, o� ff CL O N N N N N CG W C 69 b9 6'? 69 G: N O, x 7 7 0 0 0 O C v ,n v', v', 7 C C — — �:• 7 �O N G� N M N (� Z O O O Z C O O O ^ C ^ O O v; v1 V1 v; Ln L 7 7 7 yx ,C C. �� T G� x x x x x x x zr 717 7171717 7 C C C O O C O C O C O C C .J N z A y 3 3 3 3 3 3 3 3 O L tijL L _ •L' �i1 cJ c� 5� Chi L — .... L — v 77 r/J :/] C/] c% V; U !! •� � � x^ 'v: it x x x G z x x x F�1 i C Y� C C Q C C :o a a a o: d a ti c cL u �j u u Q n w O ` o ` o¢ Q rC ' N O O O O O O O D U U V U g� tS] LU U U U U u v U U Loo Lb�q Loo m S m m c`a T`ca, r T c� v ami . wUlu uuUuuuUlu uUuuU3 IC 1` x O N 6 T v vi �n v; In r, Ic 1 Ic N [l- Ic �6�? N 69 69 Ei? b•? 69 69 -- 69 N iP, 69 7 V; �L 59 6�? 64 - 66. E N N � ffi as N N N N N N N N ('J N N N N N N V' C Si �C 'O IO V �c 1D lD �.^.. �l. Ic 10 � � �.: d d d d d d 6i C6 d d d d d d d d d d d d It +-' OC M M Mo ^ d to r- N c N O C v v^ r- IO OC - - N N N N J C 0 0 .- - - - ••, O C C C a C C-4rl .._. V O � O O O O ✓= G6 C Q. Q1 CT UN'. h V1 T d C, ^. C` C, O0 x F- �i L C v •v til v es Ln U U U U U U U U U �' .. U U U U U U U U U ❑ � � �.. � ❑ ❑ I C O 7 C 7 O � I w � C U U U U U U U U U U U r L Y a =1 x x "t C c , C � U L V � u a au GLS '��• U U U U •S � C U � 'O C = cz 0� v > ❑ ... ,� y ❑ ❑ ❑ � C S W O o d y s C/7 s CU a� Y � O Q 4 ❑ CU Appendix C Exhibits Exhibit 1 - Location Map Exhibits 2, 3, & 4 - Assessment Area Maps Exhibit 5 - Typical Section (Street Reconstruction) 6� %i ��'" �O •cF � n �' 13 gE 4� 42. RED R 0 HAZEL�J �� 43. GREY D RD. FLS SILVER BELL RD. SILVER BELL RD. L d Q j 77 x13 of � Q � Lu Q zD Q or_ O� Off. G PT.m Li k, 7:GOLD:<v P� a_ Ln Q OP 0 I R. /� a Z 5• w DR. TURQ o D \� -1 SGP TACON z �rr JSIBLEY °' CgR�eC/ m�ESTONECq m PUMICE �o �q0� 41Vc��-I �q 4A p LiPT.CAF Q JADE Li ? Q Q y q LA. F o MFRgCo o� o w U G� p w Opg4 �q• Z� Z GA ��' p v a Z < z �eT r 4q. C �O m Q G�ENFIE�p W 30 0 0 o ZIRCON LA. DIFFLEYI n PROJECT N L LOCATION _I L J J FILE NO. BEAU D' RUE DRIVE EAGAN9901.00 EXHIBIT PROJECT NO. 759 DATE: EAGAN, MINNESOTA NO. I 1/12/99 i N cr) 051-06 x \ V l_' W W \\ W \ � Z to \\ Q r' i \ \ �• �� O0� . : \ >' O/ - '/ '•:":'•' < �� 020-12 \ �4 010-00 'Y 100-08 .. (Q\� 1 \\ J i \ 0. 020-01 2 \\\ \\ •x:;:::.::::SF"r{;::irFg:i••�:"• i ' 010-00 OUTLOT A ASSESSMENT AREA STREET RECONSTRUCT �■► E IIAN9901.00 LE N BEAU D' RUE DRIVE EXMT �e5 DATE: PROJECT NO. 759 NO. 2 1/12/99 EAGAN, MINNESOTA N MATCH LINE (SEE EXHIBIT 4) i \a 2 10 ;. / .:::.:.:::X, Z 051-0e �v a\ rn r o„ / —DI n -a 011-11 cl) a, rn X 011-11 _ co 041-12 ��. 042-12 \ \ O i ' ASSESSMENT AREA ............... STREET RECONSTRUCT E FILE 01.00 BEAU D' RUE DRIVE pX� �S DATE: PROJECT NO. 759 NO. 3 1/12/99 EAGAN, MINNESOTA - S� Li .............. • o � s ..... TRAIL SEM . Qn O RCZS E D 8' TR AI L ` m / \ ra \ "X M H LE IIBIT 3) c19�A9a ? 4r i� 21 09 �9 Q ASSESSMENT AREA �D STREET RECONSTRUCT N 0. BEAU—D—RUE DRIVE � EAGAN 9901.00 E)0-M�T =51 DATE: PROJECT NO. 759 NO. 4 1/12/99 EAGAN, MINNESOTA 3 ROW IVARIFS ALTERNATE 1 PROPOSED 44' TYPICAL F-F 8' BIT. VARIES TRAIL 5' I EXISTING VARIES B618 CONCRETE MIN 2% CURB & GUTTER 3:1 MAX IN 2% SLOPE SLOPE MIN. 0.02'/FT. MIN. 0.02'/FT. f---- F-- MINIMUM 3" RECLAIMED AGGREGATE BASE UNDER REPLACED CURB SECTIONS 1 1/2- TYPE 41 BITUMINOUS WEAR COURSE BITUMINOUS TACK COAT n 2" TYPE 41 BIT. 1 1/2' TYPE 41 BITUMINOUS BINDER COURSE WEAR COURSE BITUMINOUS TACK COAT 8' CLASS V. 2' TYPE 31 BITUMINOUS BASE COURSE AGGREGATE BASE 8' CLASS V, RECLAIMED AGGREGATE BASE EXISTING STREET SECTION RECLAIM EXISTING BITUMINOUS SURFACE AND AGGREGATE BASE TO DESIGN GRADE J L n STREET RECONSTRUCTION z TYPICAL SECTION L J i BEAU D' RUE DRIVE _I �( J FILE NO. BEAU D' RUE DRIVE EAGAN9901.00T � PROJECT NO. 759 NO. 5 DATE: 1/12/99 EAGAN, MINNESOTA CITY PROJECT NO 759 INFORMATIONAL NEIGHBORHOOD MEETING BEAU D'RUE DRIVE STREET RECYCLING TUESDAY, FEBRUARY 23, 1999 6:30 P.M. COMMUNITY ROOM Attendance: Russ Matthys, City Engineer; Tom Sohrweide, SEH, Inc.; 5 people representing 4 properties (see attached sign-in sheet). A. Welcome and Introduction • City Engineer Matthys welcomed the residents and mentioned staff would recommend delaying the project until the recommendations of a Cedarvale Area report were published and the City Council had the opportunity to give staff direction regarding the affect of any proposed improvements or revisions to Beau d'Rue Drive. This would most likely delay any improvements to Beau d'Rue Drive until 2000. B. Presentation of Feasibility Report • Tom Sohrweide gave a shortened presentation. C. Questions/Comments 1. What are assessments proposed to be? $2,500 per lot equivalent for single- family residential, and $44.62 per front foot for commercial & R-4 properties. 2. Can overhead powerlines be buried? City cannot require private utility companies to bury overhead lines. Companies would want to be reimbursed the cost to bury the lines. Perhaps burying the lines can be considered with overall Cedarvale improvements in future. The meeting adjourned at 7:00 p.m. G: RM/MISCBeau d'Rue Minutes INFORMATIONAL MEETING BEAU D'RUE DRIVE TUESDAY, FEBRUARY 23, 1999, 6:30 P.M. NAME ADDRESS n 2. 5. 1A rLy- 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-1 N.Sheet 9-3 REALTY DESIGNS,INC. Cedarvale Business Center r, 651/687-0510 3914 Beau D'Rue Drive fir; Eagan, Minnesota 55122 Fax 651!687-0411 Date: February 22, 1999 To: Mayor and City Council, City of Eagan Russ Matthys, P.E., City Engineer, City of Eagan By fax to 651 6814694 Original by mail From: John Fitzgerald Re: Project 759, Beau D'Rue Drive - Street Improvements Properties: 3989 Sibley Memorial Highway 10-01900-011-07 (formerly Baskins Robbins) 3914 Beau D'Rue Drive 10-72840-011-01 (Cedarvale Business Center) 3900 Beau D'Rue Drive 10-72840-020-01 (Big Top Liquor building) I have some concerns with the above project: 1) Generally, I have difficulty believing there is sufficient market value benefit to the abutting properties to justify the 100%assessment of$44.62 per linear foot. 2) Specifically, I question the assessment of the above Sibley Memorial Highway property at the same rate as full-frontage properties (where it simply backs to Beau D'Rue Drive); and the appropriateness of Cedarvale Business Center bearing the brunt of the full assessment for Lot One, Stryker Addition when the apartments above share the very same building footprint and the Beau D'Rue Drive address. 3) 1 understand the road is beyond salvage and must be ground out and replaced, so a bit more time NN-111 not make a difference. That being the case, it seems prudent to await final planning for the Cedarvale area for improvement of this roadway--an entirely new circulation pattern is not beyond the realm of possibility under that planning currently underway by the City and Cedarvale Task Force. 4) If the Cedarvale area does become a redevelopment district(which many property owners hope«-ill en soon that would open the door to a project where tax-increment money can play a role in the cost Kapp ), P P of upgrading roads and providing other much-needed public amenities to this neglected area. The bottom line: I wish the City would defer action on the improvement of Beau D'Rue Drive until such time as a plan for the entire Cedarvale area is on its way to becoming reality. a �In Wotz' erald i ara,rr,r,• Consulting Appraisals • Investments Agenda Information Memo March 2, 1999 C. PROJECT 762,DUCKWOOD TRAIL STREET RECYCLING ACTION TO BE CONSIDERED: To close the public hearing and approve/deity Project 762 (Duckwood Trail— Street Recycling) and, if approved, authorize the preparation o f detailed final plans and specifications. FACTS: • Duckwood Trail was constructed in 1982 and provides access to 324 apartment units. • The recycling of the street is programmed for 1999 in the City's 5-Year CIP (1998-2002) and has been part of the City's Capital Improvement Program since 1996. • On October 20, 1998, the City Council authorized staff to prepare a feasibility report addressing the scope, cost, schedule and financing of street rehabilitation improvements within the neighborhood. • On January 19, 1999, the feasibility report for Project 762 was presented to the, City Council and a Public Hearing was scheduled for March 2 to formally present and dis uss the report with the neighborhood. • An informational meeting was held on February 22 at 7:00 p.m. at City Hall. Of the 2 parcels proposed to be assessed, 2 managers representing the 2 apartment pr erties (100% of total notified) attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report,pages throw It • Project Information Summary,page • Minutes From Informational Neighborhood Meeting,pages 7r through FEASIBILITY STUDY FOR DUCKWOOD TRAIL STREET IMPROVEMENTS CITY OF EAGAN PROJECT NUMBER 762 JANUARY 1999 HOWARD R. GREEN PROJECT NO. 805670) �6 FEAS-805670J I CERTIFICATION I hereby certify that this Feasibility Study was written by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. I I eel, Thomas J. Kald ski, P.E. Date Reg. No. 16798 Howard R. Green Company 1326 Energy Park Drive St. Paul, MN 55108 Phone #: (651) 644-4389 Fax #: (651) 644-9446 FEAS-805670J ii Howard R, Green Company1_s I MVILl'lll�E11I6LERS CONSULTING ENGINEERS February 19, 1999 Formerly MSA File: 805670J-0020 Consulting Engineers Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: DUCKWOOD TRAIL STREET IMPROVEMENTS REPORT CITY PROJECT NO. 762 HRG PROJECT NO. 805670J Dear Mayor and City Council: Attached is our report for the Duckwood Trail Street Improvements, City Project No. 762. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, Howard R. Green Company Thomas Kaldunski, P.E. Project Manager I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the Stat innesota. Thomas Kaldu i Date: r, Reg. No. 16798 Reviewed :B 717-� G Z- 2-,5-- `�i 9 Y Dept. of Public Works d Date Reviewed By: 0 �C.. 2 as Ai *nc'e Dept. Date O:\PROJ\805670J-0020\1301.jan /12 V, 1326 Energy Park Drive • St. Paul, MN 55108 • 612/644-4389 fax 612/644-9446 toll free 888/368-4389 City of Eagan Duckwood Trail Street Reconstruction City Project Number 762 TABLE OF CONTENTS Item Page CoverPage............................................................................................ i Letter to City Council...............................................................................ii TABLEOF CONTENTS ..........................................................................3 INTRODUCTION...................................................................................4 SCOPE ................................................................................................4 FEASIBILITY AND RECOMMENDATIONS................................................5 Exhibit One - Project Location Map.....................................................6 EXISTING CONDITIONS ........................................................................7 STREETEVALUATION..........................................................................7 PROPOSEDIMPROVEMENTS .................................................................8 Exhibit Two - Street Section..............................................................9 EASEMENTS AND PERMITS................................................................. 10 PROJECTCOST .................................................................................. 10 ASSESSMENTS ................................................................................... 10 Public Facilities (Schools, Parks, Etc.)........................................................ 10 Exhibit Three - Assessment Area Map................................................ 11 High Density Residential (R-4).................................................................. 12 REVENUESOURCE............................................................................. 12 ASSESSMENT FINANCING OPTIONS..................................................... 13 PROJECTSCHEDULE.......................................................................... 13 RECOMMENDATIONS......................................................................... 13 Street Reconstruction/Rehabilitation ........................................................... 13 Restoration.......................................................................................... 14 CONCLUSTION .................................................................................. 14 Appendix A - Preliminary Cost Estimate...................................................... 15 Appendix B - Preliminary Assessment Roll................................................... 16 �9 FEAS-805670J 3 INTRODUCTION This feasibility study is submitted as required under Minnesota State Statute 429 regarding the assessment of public improvements. The City Council of the City of Eagan authorized the feasibility study for the rehabilitation of approximately 1,580 linear feet of Duckwood Trail, located northwest of the intersection of Duckwood Drive and Lexington Avenue. The locations of the proposed improvements are presented on Exhibit 1. As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. Duckwood Trail (Lexington Avenue to Duckwood Drive) has been identified for street improvements in 1999. Figure 1, located in this report, illustrates the project location. Duckwood Trail is a 32-foot wide local roadway constructed in 1982. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5-7 years, again at 12-14 years, with a bituminous overlay at approximately 20 years. This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. The City of Eagan's maintenance records indicate that this street was last seal coated in 1987. This feasibility study investigates the street improvements necessary to bring the roadway surfaces on Duckwood Trail to a condition that conforms to the City of Eagan standard for 7-ton roadways. The report provides costs associated with rehabilitating the roadway. The construction will not alter the existing street dimensions and the new street will meet the City's 7-ton design standard. The area under study is currently zoned high density residential. SCOPE The purpose of this report is to analyze the feasibility of reconstructing Duckwood Trail, as presented on Exhibit 1. It is proposed to recycle the existing bituminous pavement by full-depth milling and salvaging the aggregate. The existing concrete curb and gutter will not be removed unless it shows signs of distress or settlement. In this case, it will be replaced as necessary. New bituminous surfacing will be placed in the entire roadway. Sub-grade drainage improvements will be installed in areas showing frost damage or settling, possibly attributable to poor subgrade drainage. New sub-surface draintiles will be installed on both sides of the roadway and connected to existing storm sewers. The sub-surface drains will extend 50 feet both ways from the existing catch basins. Approximately 100 linear feet of the sub-grade of the 32' wide street will be excavated to allow placement of 1 foot of granular sub-grade borrow at 3 locations on Duckwood Trail. FEAS-805670J -4- This project is scheduled for completion in 1999. Project funding will also be addressed within this report. The cost of the project, shown in Appendix A, includes an estimated construction cost based upon anticipated 1999 construction costs. Also included is a 10% contingency cost and a 30% indirect cost which includes anticipated design and construction engineering, administration, legal, and fiscal expenses. A preliminary assessment roll is included as Appendix B. It was prepared in accordance with the City of Eagan's current special assessment policy. Sources of funding include assessments to private property. The City's special assessment policy requires 100 percent assessments for reconstruction in high- density residential areas. Also included are the replacement of damaged curb and gutter, and sanitary/storm sewer manhole casting adjustment and replacement. FEASIBILITY AND RECOMMENDATIONS This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (recycling the existing bituminous surfacing) is considerably less expensive than totally reconstructing these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (1998-2002) for the City of Eagan. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. FEAS-805670J -5- ~ Z l0 ll dOODVIEW E. u 49. FOREST RIDGE TR. NORWEST CT. = 50. IRONWOOD LA. x IS la PROJECT N 51, REDWOOD PT. J /R W LOCATION 52. SPRUCE PT. L) Q <@> ca YANKEE D[ U W L`' -, 81stZ ST. CENTER DR, a �� 43 .N c �pNDER vP a� = DR. WGS��O = z O�2 CENTER 9 DR. v0 WE IOD 6S 11N�S DR. `O w r T S ��.39. a P7 ARAC WAY iQ ear 6. MERGANSER CT. = a a 37. KITTIWAKE CIR. t1 I O ROYAL a o Y 48. � �pjDR 0❑AK CIR. w CO iDUCKIdZj ¢ F9 wVIOLET LA � ca � Ow 51jZ 36.w N J 52. v 37 DUCKWDO< L3 Li v W w a Y a TANA R o Wr ST. FRANC�J �p E rN� CRESTRIDGE LA. _ CT, E N 2- ti(/MMING BIRD LA. Li FCY LIC KER Y NERpy JAY WAY TI? u �' �/ w aBpGLE r rQ V A �f z w N KOL STAR o 1�V Qo U CFS C5. } FALCON 3 SJN CV. RD. ENGLERT RD. I d o EA' TIMBE��O�JF G 3 2 9 pLi J LIQ 3 O= Y DENMARK Y ¢ N B AUC H u r l�e y o Y PQM CROSS BLAChHAw T iill L a k a C RD. nQ� M \111 DUCKWOOD TRAIL NOT TO SCALE I • s � I E 1 a 3 u 0 o g b 0 • • 3 � 3, O 3 m m m m ASSESSED AREA X February 19, 1999 1:21:25 p.m. O STREET IMPROVEMENT AREA 80567 APR0j-SITF FX DWQ DUCKWOOD TRAIL EXHIBIT f PROJECT LOCA N 1 Ho✓vard R.Green Company MAP cit o F oci a n C-NSLL:NG ENaNEEas PROJECT 760 EXISTING CONDITIONS Core samples were obtained by American Engineering Testing (AET) in order to evaluate the existing pavement sections and the necessary requirements to meet the City standard 7-ton design. The City employed AET as a subcontractor to Howard R. Green Company to perform the required tests, which consisted of four penetration borings from which pavement thickness was measured. Soil borings were performed to depths of 4 feet. The existing pavement sections ranged in thickness from 3.0 to 4.0 inches of bituminous. The aggregate base material thickness ranged from 4.5 to 7.5 inches. The base material consisted of mostly brown sand with silt and gravel. Below this depth was a lean clay and silty sand material. This soils investigation recommended the addition of 1-foot of select granular borrow in the subbase along with the addition of subgrade draintiles. The milled and salvaged bituminous materials can be recycled as part of the Class 5 aggregate base above the select granular borrow. In addition, visual observations of the project site were made by Howard R. Green engineers and City staff to determine construction requirements based upon the existing pavement conditions. The visual inspection observed cracking and scaling bituminous and several locations with signs of failing subgrade. There is approximately 500 linear feet of existing curb and gutter that should be removed throughout the project. Replacement of cross gutters and improvements at the apartment driveways are also needed. Through the analysis of utility maintenance records and field inspections the City staff has also identified the various manholes, catch basins, and gate valves that need to be repaired and adjusted to conform to city standards. The majority of Duckwood Trail has deteriorated to the point that major rehabilitation is prudent and appropriate at this time. It is believed that the combination of poor soils that are highly susceptible to frost heaves, insufficient sub-base drainage, and heavy construction traffic when the apartments were built led to the severe deterioration of the street surface. Reconstruction of the entire pavement section is warranted for Duckwood Trail. Reconstruction will include measures to decrease the rate of decay in the future, such as the subgrade improvements and draintile. STREET EVALUATION The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56 — 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct FEAS-805670J -7- The 1998 PCI ranking for the portion of Duckwood Trail discussed in this report has a weighted average pavement condition rating of 20 which falls under the category of Reconstruct. PROPOSED IMPROVEMENTS The proposed street section on Duckwood Trail will match the existing 32-foot wide roadway. The method of rehabilitation consists of a full-depth milling and new bituminous surfacing of the street section. The milling will be accomplished on one-half of the street at a time. The millings will be stockpiled on the adjacent half of the street while the subgrade is excavated. The draintile will then be installed prior to the placement of the 1-foot of select granular borrow. Once the subgrade is prepared on the first half, the salvaged millings (a mixture of aggregate base and salvaged bituminous surfacing) will be placed on the prepared subgrade. The subgrade in the second-half will then be excavated to allow for the placement of select granular borrow and the draintile. The placement of Class 5 aggregate base or milled materials will follow. New bituminous surfacing will be placed on the entire project. The existing concrete curb and gutter will be protected during the reconstruction. Portions of this curb and gutter will be removed and replaced. The street cross-section can be found in Exhibit 2. The approximate length of street subject to full-depth reclamation (recycling) with a milling and overlay operation is approximately 1,580 linear feet. Some isolated areas may require minor subgrade corrections and this can be further defined during the design phase of this project. The costs associated with the rehabilitation of the roadway are presented in the cost section of this feasibility study (Appendix A). FEAS-805670J -$- ROW ROW 66' 32' FULL DEPTH MILL EXISTING BITUMINOUS SURFACE j 12.00% 1 1/2" 2331 TYPE 41 BITUMINOUS WEAR COURSE TACK COAT PRESERVE AND PROTECT 2" 2331 TYPE 31 BITUMINOUS BASE COURSE EXISTING CONCRETE CURB 6" CLASS 5 AGGREGATE BASE/SALVAGED MILLINGS AND GUTTER EXCEPT WHERE TO BE REMOVED AND 12" SELECT GRANULAR (AS REQUIRED) REPLACED AS DIRECTED TYPICAL REHABILITATION SECTION DUCKWOOD TRAIL a 0 0 Y U O V 3 0 x February 19, 1999 1:21:25 p.m. DUCKWOOD TRAIL EXHIBIT f,= TYPICAL SEC 2 R. .� cit of co an Homed PROJECT 762 CCNSULTiNG ENGINEERS EASEMENTS AND PEWMITS All street work will be conducted within the existing public right-of-ways; therefore, no additional easements or permits are anticipated. Since Lexington Avenue is a County Highway, the Dakota County Highway Department will be notified of the proposed improvements. PROJECT COST The following is a summary of the anticipated costs for the project. A more detailed analysis of the construction costs is presented in Appendix A of this report. Full depth Bituminous Reconstruction $169,938.00 . Repair Existing Concrete Curb and Gutter $8,748.00 TOTAL COST $178,686.00 ASSESSMENTS Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated internally in accordance with the City of Eagan's Assessment Policy for a reconstruction improvement for local roadways. All assessment costs will be revised based on actual final costs. A preliminary assessment roll is included in Appendix B. The assessment area is shown in Exhibit 3. Public Facilities (Schools, Parks, Etc.) The Assessment Policy states that 100% of the reconstruction costs are assessable for public facilities. In this case the City of Eagan will be responsible for the assessments to the park property in Outlot A. Based on this policy, the City Park is proposed to be assessed on a front footage basis with a proposed assessment of$33,453.98. This is calculated as follows: 1) City Park = 581 feet/3,075 total f.f.)= 18.89% 2) $178,686.00 (Reconstruction Cost) x 100% x 18.89% = $33,753.79 0 t7 FEAS-805670J -10- I � PARK DUCK WOOD T 2 TION 01111,lo♦� 1125 1105 r CCITY OF 2 "lot EAGAN OOQ \ I OUTLOT I [ A DRAIN AND UTIL EASE 75 1 Q w zU=; W00 I VE —� c C7 X Z W J O F 0 g Y O D I ASSESSED AREA x February 19, 1999 1:21:25 p.m. O STREET IMPROVEMENT AREA 805670j\PROD-SITE_EX.DWG DUCKWOOD TRAIL EXHIBIT s ASSESMENT AREA 3 Howard R.Cy?�fl Company > c t o f Ca an CONSULTING ENGINEERS PROJECT 762 High Densitv Residential (R-4) High density residential properties as shown on Exhibit 3 having access to the portion of Duckwood Trail to be improved, are proposed to be assessed calculated by the amount of front footage adjacent to their properties (2,494 feet). The City's Assessment Policy states that 100% of the reconstruction costs are assessable for these residential properties based on a normal residential width street (32 feet). The assessment rate per front foot is calculated as follows: 1) % High Density Residential = 2,494 feet/3,075 (total f.f.) = 81.11% 2) $178,686.00 (Reconstruction Cost) x 100% x 81.11% / 2,494 F.F. _ $58.12/F.F. The total assessment for High Density Residential Properties based on the assessment policy is $144,932.21 (2,494 front footage x $58.12/f.f.). These costs are shown per individual lot in the Assessment Roll in Appendix B of the report. Assessments are proposed to be levied against the benefited properties as outlined in the City of Eaaan's current assessment policy. A preliminary assessment roll has been included as Appendix B of this report. The assessments presented are based upon preliminary cost estimates and will be revised based upon the actual final construction costs. REVENUE SOURCE The sources of funding are 1) assessments to private residential property, and 2) City of Eagan Major Street Fund. Project Cost Property Assessment City Contribution Mill and Overlay $169,938.00 $137,836.71 ($32,101.29) Repair Existing Concrete $8,748.00 $7.095.50 (51,652.50) Total $178,686.00 $144,932.21 ($33,753.79) The estimated project deficit of$33,753.79 will be financed by the City's Major Street and Utility Funds. 1 FEAS-805670J -12- ASSESSMENT FINANCING OPTIONS The recommended means of financing the rehabilitation of Duckwood Trail is through special assessments to benefited properties. The benefited properties are proposed to be assessed in accordance with the City's current assessment policy. Assessments will be paid either upon completion of the assessment hearing or over a 15-year period at the interest rate obtained at the time of the bond sale. A preliminary assessment roll is included as Appendix B of this report. It addresses proposed assessment amounts to each specific property within the project scope. PROJECT SCHEDULE Public Informational Meeting February 4, 1999 City Council Receives Feasibility Report/Order Public Hearing January 19, 1999 Public Hearing /City Orders Plans and Specifications March 2, 1999 City Council Receives Plans and Specifications April 6, 1999 and Sets Bid Opening Bid Opening April 29, 1999 City Council Receives Bids/Awards Contract May 4, 1999 Construction Begins May 15, 1999 Construction Complete July 15, 1999 Assessment Hearing October 1999 First Payment Due May 2000 RECOMMENDATIONS Street Reconstruction/Rehabilitation Based upon the soil investigations, projected roadway use, and on-site observations, the reconstruction of the roadway on Duckwood Trail from Duckwood Drive to Lexington Avenue (to a City standard 7-ton roadway) would be appropriate. The roadways will be completely milled and reconstructed, and subgrade drainage will be incorporated as appropriate. The cross-section shown on Exhibit 2 represents the proposed cross section and subgrade drainage improvements. FEAS-805670J -13- Restoration All boulevard areas adjacent to replaced curb and gutter that are disturbed during construction will be restored with 4" of topsoil and highland sod. CONCLUSION The cost of the Duckwood Trail street reconstruction improvements is estimated at $178,686.00. The project would be completed in accordance with the schedule provided in this report in 1999. Final completion with the placement of the final lift of bituminous pavement will occur in the summer of 1999. The project would be funded through special assessments to the benefited properties. This Duckwood Trail Street Improvement project is technically feasible from an engineering standpoint and the improvements are in accordance with the Master Street Plan for the City of Eagan. The City has the opportunity to coordinate this project with proposed improvements in the Duckwood Estates area (Project 736) as a single contract. FEAS-805670J -14- APPENDIX A PRELIMINARY COST ESTIMATE DUCKWOOD TRAIL RECONSTRUCTION IMPROVEMENTS(805670J) CITY OF EAGAN,MINNESOTA PROJECT 762 I. BITUMINOUS STREET OVERLAY ITEM UNIT EST.QTY. UNIT PRICE EST.COST MOBILIZATION LS 1 $ 1,000.00 $ 1,000.00 TRAFFIC CONTROL LS 1 $ 1,000.00 $ 1,000.00 AGGREGATE BASE,CLASS 5 TON 1915 $ 8.00 $ 15,320.00 21"SUBGRADE EXCAVATION SY 3600 $ 2.00 1 $ 7,200.00 12"SELECT GRANULAR BORROW(INPL) SY 2570 $ 7.50 S 19,275.00 1 1/2TYPE 41,WEARING COURSE MIXTURE TON 595 S 25.00 $ 14,875.00 2"TYPE 31, LEVELING COURSE MIXTURE TON 765 $ 37.00 $ 28,305.00 BITUMINOUS MATERIAL FOR TACK COAT GAL 310 $ 1.50 $ 465.00 BITUMINOUS PATCH, REMOVE&REPLACE SY 45 $ 20.00 $ 900.00 MILL BITUMINOUS SURFACE,FULL DEPTH SY 61801 $ 3.00 $ 18,540.00 BITUMINOUS PEDESTRIAN RAMP EA 2 $ 300.00 $ 600.00 ADJUST EXISTING CATCH BASIN EA 7 $ 150.00 S 1,050.00 6"PERF PE TUBING IN FILTER SOCK LF 3270 S 5.00 S 16,350.00 CONNECT DRAINTILE TO EXIST STORM SEWE EA 8 S 125.00 S 1,000.00 SUBTOTAL $ 125,880.00 +5%CONTINGENCIES $6,294.00 SUBTOTAL $132,174.00 +30% INDIRECT COSTS $37,764.00 TOTALI $169,938.00 IL REPAIR EXISTING CONCRETE CURB&GUTTER ITEM UNIT EST.QTY. UNIT PRICE EST.COST REMOVE CONCRETE CURB&GUTTER LF 200 S 5.00 $ 1,000.00 CONCRETE CURB&GUTTER,SURMOUNTABL LF 315 S 12.00 S 3,780.00 CONCRETE CROSS GUTTER SF 240 $ 5.00 S 1,200.00 SODDING.LAWN&BOULEVARD SY 100 S 5.00 $ 500.00 SUBTOTAL $ 6,480.00 +5%CONTINGENCIES $324.00 SUBTOTAL $ 6,804.00 +30% INDIRECT COSTS $1,944.00 TOTALI $ 8,748.00 TOTAL PROJECT COST $178,686.00 O:\PROD\805670)\ENGINEEREST.XLS APPENDIX B DUCKWOOD TRAIL PRELIMINARY ASSESSMENT ROLL PID NUMBER ADDRESS PROPERTY FRONTAGE $/EQU FT TOTAL DESCRIPTION FEET ASSESSMENT 10-21950-010-01 3575Duck,,N-ood Duck-wood Trail, Block 1, 1038 $ 58.12 $ 60,328.56 Drive Lot 1 10-21950-020-01 Duckwood Trail Duck-wood Trail, Block 1, 45Z Lot 2 $ 58.12 $ 26,270.24 1105 Duckwood Duck-wood Trail 2nd 10-2191-010-01 1004 $ 58.12 $ 58;352.48 Trail Addition. Block 1.Lot 1 10-21951-010-00 Duckwood Trail Duckwood Trail 2nd 581 $ 58.12 $ 33,767.72 Addition, Cit-,-Outlot A TOTAL 3075.00 @.$58.12= I S 178,719.00 Total Linear Feet 3075.00 Total Project Cost S 178,719.00 $per Linear Foot S 58.12 0:1projA805670YAssRo11.x1s �� DUCKWOOD TRAIL PROPOSED STREET IMPROVEMENTS PROJECT 762 Preliminary Proiect Schedule • 1996 Project First Identified In 5 Year Capital Improvement Program • October 20, `98 City Council Authorizes Feasibility Report • January 19, `99 Present Feasibility Report to City CounciUOrder Public Hearing • March 2, '99 Public Hearing— Council Orders Plans& Specs or Denies Project • April 6, `99 Approve Plans& Specifications • May 4, `99 Award Contract • May 17, `99 Construction Begins • July, '99 Construction Completed • August, '99 Final Cost Report • September, '99 Final Assessment Public Hearing • May 15, 2000 1" Installment Payment Due With Real Estate Property Taxes Preliminary Costs—Feasibility Report • $169,950 Street Reconstruction • $ 8,750 Repair Existing Concrete Curb & Gutter • $178,700 Proposed Total Project Cost • $144,930 (81%) Proposed Assessed to Property Owners • $ 33,770 (19%) Proposed Financed by the City of Eagan Proposed Special Assessments • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 15 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Interest Rate- 6.5% (Assumed) 93 CITY PROJECT NO 762 INFORMATIONAL NEIGHBORHOOD MEETING DUCKWOOD TRAIL STREET RECYCLING MONDAY, FEBRUARY 22, 1999 7:00 P.M. COMMUNITY ROOM Attendance: John Gorder, Development/ Design Engineer; Tom Kaldunski, HRG, Inc.; 2 property managers representing 2 apartment properties (see attached sign-in sheet). A. Welcome and Introduction • Development/ Design Engineer Gorder welcomed the residents and introduced the City's engineering consultant, Tom Kaldunski of HRG, Inc. B. Presentation of Project Details • Gorder and Kaldunski provided presentation of project details such as construction, costs, schedule and assessments. C. Questions/Comments 1. How are our residents going to get access during construction? The apartment complexes each have two access onto Duckwood Trail so the construction can be staged to allow at least one access to the apartments to remain open at all times. This provision will be written into the specifications of the contract so the project contractor is obligated to do so. 2. Can your contractor also re-pave our parking lots? If you wish, you can contact the contractor who is awarded our project and try to work a deal privately to do that work. We can provide you with the contractor's name once it is determined who that will be. The meeting adjourned at 7:15 p.m. 9 y INFORMATIONAL MEETING DUCKWOOD TRAIL & DUCKWOOD ESTATES MONDAY, FEBRUARY 22, 1999, 6:30 P.M. NAME ADDRESS I 1-"pu 'j rug 3. 4. 5. 22 L44- 6. N ' ,o 7 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-IN.Sheet q�_ Agenda Information Memo March 2, 1999 D. PROJECT 757, RIDGE VIEW ACRES STREET OVERLAY ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 757 (Ridge View Acres- Street Overlay) and, if approved, authorize the preparation o detailed plans and specifications. FACTS • The streets proposed to be improved within the Ridge View Acres and Jon Cr ft Acres were constructed in 1975 and provide access to 52 single-family lot equivalents. • The resurfacing of the streets within the Ridge View Acres neighborhood is p ogrammed for 1999 in the City's 5-Year Capital Improvement Program (1998-2002) and h s been part of the CIP since 1992. • On October 6, 1998, the City Council authorized staff to prepare a fe sibility report considering street surfacing within the neighborhood. • On January 19, 1999, the feasibility report for Project 757 was presented to th City Council and an informational meeting was scheduled to discuss the report with the neig iborhood. • The informational meeting was held on February 18 at 6:30 p.m. Of the 52 parcels proposed to be assessed, no one attended the informational meeting. • The public hearing for Project 757 has been scheduled for March 2, 1999. A 1 notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report, pages' through • Project Information Summary,page City of Eagan Report for Ridgeview Acres/Jon Croft Acres Street Improvements City Project No. 757 Eagan, Minnesota January 1999 city of Cagan PATRICIA E. AWADA January 19, 1999 Mayor PAUL BAKKEN BEA BLOMOUIST Honorable Mayor and City Council PEGGY A.CARLSON Cit of Eagan SANDRA A. MASIN }' g Council Memcee s 3830 Pilot Knob Road Eagan, MN 55122 CNo itydms HEDGES eview Acres/Jon Croft Acres Additions Street Improvements Report C J. VAN ovERBE�E Re: Rid g P P cry.cerk City Project No. 757 Dear Mayor and City Council: Attached is our report for the Ridgeview Acres/Jon Croft Acres Additions Street Improvements, City Project No. 757. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, n . John P. Gorder Development/Design Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. � � z JWm P. Gorder Date: Reg. No. 22813 f Reviewed By: Dept. of Public Works U Date Reviewed By: L '' 2 S ce Dept. Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN,MINNESOTA 55122-1897 EAGAN,MINNESOTA 55122 PHONE:(651)681-4600 PHONE:(651)681-4300 FAX:(651)681-4612 Equal Opportunity Employer FAX:(651)681-4360 TDD:(651)454-8535 TDD:(651)454-8535 TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Introduction.................................................................................................................... 1 Scope.............................................................................................................................. 2 Feasibility and Recommendations................................................................................... 2 StreetEvaluation............................................................................................................. 2 Proposed Improvements.................................................................................................. 3 Easements/Permits.......................................................................................................... 3 CostEstimate.................................................................................................................. 3 Assessments.................................................................................................................... 4 StreetResurfacing................................................................................................ 4 ResidentialLots.................................................................................................... 4 Assessment Financing Options........................................................................................ 4 RevenueSource.............................................................................................................. 5 ProjectSchedule............................................................................................................. 6 / g LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Maintenance Repair and Overlays - 3 Street Improvement/Assessment Area Map - 4 Typical Section—Mill and Overlay /40o January 1999 Street Improvement Report Ridgeview Acres/ Jon Croft Acres (Crestridge Lane, Knoll Ridge, Kyllo Lane, Monterey Lane) Eagan, MN Introduction/ Maintenance History As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A five-year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. Ridgeview Acres/Jon Croft Acres Additions have been identified for street resurfacing improvements in 1999. Figure 1, located in the back of this report, illustrates the project location. These 32-foot wide residential roadways were originally constructed in 1975. The southern portion of Knoll Ridge Drive (south of Kyllo Lane) within the Rose Hill Addition was originally also included to be considered as part of this project in the 5-Year CIP. However, further field evaluation determined that this portion of street is in adequate condition and does not warrant a bituminous overlay at this time. It will be scheduled for reconsideration for improvements at a future date. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5-7 years, again at 12-14 years, with a bituminous overlay at approximately 20 years. Overlaying these roadways within the Ridgeview Acres/Jon Croft Acres addition, which is presently at the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement. This maintenance work has extended the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the reconstruction category. These streets have been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. The City of Eagan's maintenance records indicate that this street was last seal coated in 1988 with this being the second seal coat application. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 1998 construction season, the Public Works /O/ 1 crews, as part of the Preparatory Pavement Maintenance Plan, removed and replaced several disturbed pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. The portions of the streets, which were repaired, are shown on Figure 2. These repairs alone will not substantially extend the life expectancy of the street pavements if not combined with the proposed bituminous overlay with this project. The City Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, storm sewer) in the project area and determined the system is in good working order and that no major repairs are necessary. Scope This project provides for resurfacing (edge mill and overlay) approximately 0.86 miles of roadway located within the Ridgeview Acres/Jon Croft Acres Addition. Figure 3 illustrates the project area. Also included are the replacement of damaged curb and gutter, joint crack repair, manhole casting adjustment and replacement for sanitary/storm sewer. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the Program. It is h Pavement Maintenance o 1 as outlined in e City of Eagan and the schedule g recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: PCI Recommended Improvement /O a 2 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 1998 PCI ranking for the portion of Ridgeview Acres/Jon Croft Acres Addition discussed in this report has a weighted average pavement condition rating of 38 which falls within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing). The current PCI ranking of Knoll Ridge Drive within the Rose Hill Addition (south of Kyllo Lane) does not fall within the"Patch/Repair and/or Overlay" category and, therefore, is not included in this project. Proposed Improvements The proposed street improvements are shown on Figure 4. The existing street section consists of a 2" bituminous surface supported by a 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1'/z inch bituminous overlay. A bituminous leveling course will also be applied where needed to obtain a uniform crown in settled areas of the street before the overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for local residential streets. The combination of crack sealing and repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 27% of the existing concrete curb and will have to be replaced. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. /�3 3 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1999 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Edge Mill and Overlay..................................................$89,000 • Repair Existing Concrete Curb & Gutter.......................$76,440 Total ...........$165,440 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated internally in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for collector roadways. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Street Resurfacing Assessed Ratio City Mill and Overlay • Low Density Residential (R-1, 2, 3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Residential Lots All residential equivalent properties (52 total) as shown on Figure 3, having driveway access to the streets being improved, are proposed to be assessed. The city's assessment policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet). The estimated cost per residential lot to be assessed based on the City Assessment Policy is $856/lot and is calculated as follows: 1) $89,000 (Mill & Overlay Cost) x 50%/ 52 lot equiv. _ $856/lot /6�/ 4 "Do Nothing" Option A "do nothing" option to this proposed improvement will result in the existing street surface deteriorating to a future condition where a structural overlay as proposed with this project will not be cost effective. If nothing is done at this time, the existing street section would have to be removed and replaced in the future. Comparable costs for these type of reconstruction improvements in similar neighborhoods have resulted in assessments of$2- $3,000 per lot. /OS 5 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 6.5% interest rate for the assessed amounts: Single Family Residential Lot = $856 Principal Interest Cost Per Year Per Year Per Year First Year $171 $56 $227 Fifth Year $171 $11 $182 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $89,000 $44,500 ($44,500) Repair Existing Concrete $76,440 -$0- ($76,440) Total $165,440 $44,500 $120,940 The City's Major Street and Utility Funds will finance the estimated project deficit of $120,940. /�� 6 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing.............................................January 19, 1999 Public Hearing.................................................................................March 2, 1999 Approve Plans and Specifications.........................................................April, 1999 Award Contract.....................................................................................May, 1999 Project Completion............................................................................August, 1999 FinalCost Report........................................................................ September, 1999 Final Assessment Hearing ............................................................... October, 1999 First Payment Due with Property Tax Statement....................................May, 2000 14;1 7 Appendix A Preliminary Cost Estimate Ridgeview Acres/Jon Croft Acres Addition Street Overlay City Project No. 757 I. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,000 $2,000 Mill Bituminous Pavement S.Y. 8,125 $0.75 $6,100 Type 41 Wear Course Mix Ton 1,400 $27.00 $37,800 Type 31 Leveling Course Mix Ton 280 $37.00 $10,400 Bituminous Material for Tack Coat Gal. 840 $2.00 $1,700 Adjust Valve Box Each 8 $150.00 $1,200 Repair Valve Box—Top Section Each 2 $300.00 $600 Adjust Frame & Ring Casting .H. Each 17 $200.00 $3,400 Traffic Control L.S. 1 $2000.00 $2,000 Subtotal $65,200 + 5% Contingencies $3,260 Subtotal $68,460 + 30% Indirect Costs $20,540 TOTAL]: $89,000' H. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty- Price Cost Remove Concrete Curb and Gutter L.F. 2,500 $5.00 $12,500 B618 Concrete Curb and Gutter L.F. 2,500 $12.00 $30,000 Sod w/To soil S.Y. 1,500 $5.00 $7,500 Bituminous for D/W Patching S.Y. 400 $15.00 $6,000 Subtotal $56,000 + 5% Contingencies $2,800 Subtotal $58,800 + 30% Indirect Costs $17,640 `i'otal $76,440 Total Project Cost $165,440 Appendix B Preliminary Assessment Roll Ridgeview Acres/Jon Croft Acres Street Overlay City Project No. 757 Lot Unit Parcel P.I.N. Equivalent Assessment Total Ridgeview Acres/Jon Croft Acres Block 1 Lot 13670 Knoll Ridge Dr. 10-64000-010-01 1 $856 $856 Lot 2 3660 Knoll Ridge Dr. 10-64000-020-01 Lot 3 3650 Knoll Ridge Dr. 10-64000-030-01 Lot 4 3640 Knoll Ridge Dr. 10-64000-040-01 Lot 5 3630 Knoll Ridge Dr. 10-64000-050-01 Lot 6 3620 Knoll Ridge Dr. 10-64000-060-01 Lot 7 3610 Knoll Ridge Dr. 10-64000-070-01 Subtotal 7 $5,990 Ridgeview Acres/Jon Croft Acres Block 2 Lot 1 1725 Crestrid e Ln 10-64000-010-02 1 $856 $856 Lot 2 1735 Crestrid e Ln 10-64000-020-02 Lot 3 1745 Crestrid e Ln 10-64000-030-02 Lot 4 1751 Crestrid e Ln 10-64000-040-02 Lot 5 1757 Crestrid e Ln 10-64000-050-02 Lot 6 1765 Crestrid e Ln 10-64000-060-02 Lot 7 1775 Crestrid e Ln 10-64000-070-02 Lot 8 1785 Crestrid e Ln 10-64000-080-02 Lot 9 1795 Crestrid e Ln 10-64000-090-02 Subtotal 9 $7,700 Lot Unit Parcel P.I.N. Equivalent Assessment Total Ridgeview Acres/Jon Croft Acres Block 3 Lot 1 1720 Crestrid e Ln. 10-64000-010-03 1 $856 $856 Lot 2 1730 Crestrid e Ln. 10-64000-020-03 Lot 3 1740 Crestrid e Ln. 10-64000-030-03 Lot 4 1750 Crestrid e Ln. 10-64000-040-03 Lot 5 1760 Crestrid e Ln. 10-64000-050-03 Lot 6 1770 Crestrid e Ln. 10-64000-060-03 Lot 7 1780 Crestrid e Ln. 10-64000-070-03 Lot 8 1790 Crestrid e Ln. 10-64000-080-03 Lot 9 1795 Monterey Ln. 10-64000-090-03 Lot 10 1785 Monterey Ln. 10-64000-100-03 Lot 11 1775 Monterey Ln. 10-64000-110-03 Lot 12 1765 Monterey Ln. 10-64000-120-03 Lot 13 1745 Monterey Ln. 10-64000-130-03 Lot 14 1735 Monterey Ln. 10-64000-140-03 Lot 15 1725 Monterey Ln. 10-64000-150-03 IF Subtotal 15 $12,840 Ridgeview Acres/Jon Croft Acres Block 4 Lot 1 1720 Monterey Ln. 10-64000-010-04 1 $856 $856 Lot 2 1730 Monterey Ln. 10-64000-020-04 Lot 3 1740 Monterey Ln. 10-64000-030-04 Lot 4 1750 Monterey Ln. 10-64000-040-04 Lot 5 1760 Monterey Ln. 10-64000-050-04 Lot 6 1770 Monterey Ln. 10-64000-060-04 Lot 7 1780 Monterey Ln. 10-64000-070-04 Lot 8 1785 K llo Ln. 10-64000-080-04 Lot 9 1775 K llo Ln. 10-64000-090-04 Lot 10 1765 K llo Ln. 10-64000-100-04 Lot 11 1755 K llo Ln. 10-64000-110-04 Lot 12 1745 K llo Ln. 10-64000-120-04 Lot 13 1735 K llo Ln. 10-64000-130-04 Lot 14 1725 K llo Ln. 10-64000-140-04 Subtotal 14 $11,980 Ato Lot Unit Parcel P.LN. Equivalent Assessment Total Jon Croft Acres 1714 K llo Ln. 10-18600-021-00 1 $856 $856 1726 K llo Ln. 10-18600-031-00 1732 K llo Ln. 10-18600-041-00 1740 K llo Ln. 10-18600-050-00 1750 K Ilo Ln. 10-18600-062-00 1760 K llo Ln. 10-18600-072-00 1770 K llo Ln. 10-01700-012-75 Subtotal 7 $5,990 Total Lot Equivalents = 52 Total Assessment = $44,500 ■■■■■■■■ Assessment Area Street Improvment Areas 0 300 SCALE 1" = 300' P� \ -----ASHBURY ROAD---- 10-20-98 OAD----10-20-98 G� SKY HILL \ o[Tr oP EAGAN PARK OUTLOT B otz-ot 11000wo WWI B� O � 9� �Q 5 4 7 010-73 9 3 7 6 CRESTRI `E LN. 3 2 6 m 8 7 E 5 4 3 2 4i o v 020-78 I Lu 5 2 I y� o IDG VIEW ACRE � � D Q �0 13 14 O 4 ONTEREY L 5 Y 3 3 (r' 6 5 4 3 2 1 (11 4 C)5 �� 2 • Z 1 \ • 1 10 D Z ♦ 5 9 KYLL LN. 12 13 14 4 ■��■■ 262 OC 60 7 6 5 PPRT I PART 1 Par afar z C12-00 5 � 033 OG 021-00 G 7 , 011-75 14 U�U 6 2-75 0 GRAN_h UT'iL. .15E. M-00 3 t■ ------ �� IOUT vv,_ 1 1 030-75 0n 2 12 -00 O� L� �� 020-00 F 7- I 040-75 ROS` 3 82' r2 T* GAPe93 i 050-75 O� \ 4 10 9 J \ 5 8 6 5 �ir4 6 ' '01,v1 P o<1 I C60-75 (� ' I 7 1 012-01 062-00 061 � � o7o-7s GPROJ_DRA'MrdC,/757/RICCE,AEW RIDGEVIEW ACRES/JON CROFT ACRES OVERLAY FIGURE STREETMYOPR& ENT / ASSESSMENT AREA MAP 3 City of Eagan ( Zlp PROJECT 757 Q / 0 300 SCALE 1" = 300' -ASHBURY ROAD------ 12-11-98 ;' I — SKY HILL ' CITY of EACA.N PARK OUTLOT B / 012-01 I � I i 01 a-78 9 3 7 fi 5 4 3 2 1 �- ------ ------CRESTRIDGE LN-------------- `� I 6 8 7 I 6 4 3 1 20-78 �y 3,44-4 a 1E cr ' 030-78 \ 9 1�,D '` 13 14 Z 4 1 4.080 so.F leo sQ. MONTEREY LN � Y j a 300 SQ. 620 SQ.FT. 7 6 1 4 3 t 5 4 2 2 40 SQ.fr \ \ o 2 8 g 10 11 12 13 ,a \ I -—-—- LN. -—- ------ —KYLLO a 6 (_ ]d•_oo .FT. ter(/ ,AIT. 12- 1 nRT 2 012-00 5 ' R7�A�7 Oil-75 `I\M2-00V o1LOr n 030-75 lo�a z-oo040-75 CUT AND REMOVE050-75 8700 SQ. FT. 967 SQ. YDS. 060-75 MAINTENANCE OVERLAYS 10936 SQ. FT. 1216 SQ. YDS. G PR DJ / �3 RIDGEVIEW ACRES/JON CROFT ACRES — PROJECT 757 FIGURE ® CUT REMOVAL & REPLACE (SUBCUT) City of Eagan M MAINTENANCE OVERLAY 2 LONE OAK ROAD ( CO. RD. 26 ) r-7ZL PILOT O wb ^ ^ 8 PARK 1WV ' 26 0 2000 z �D SCALE 1" = 2000' �P�� x . 12-11-98 U � U Q 9 Y 27 PAW a / YANKEE DOODLE ROAD( CO. RD. 28 11 \ wATQt FAGM nd Wm L INT. v VA FAcY PROJECT LOCATION J �O MOINITURr J?E Y o C4CK�wK SILVER BELL RD. — — � —.— qTY HALL----,.', D n� � C�- rr Z F a WCMAR D 6 � Q 64 DIFFLFY, ROAD ( CO. RD. 30 ) DIFFLEY ROAD 41 G:PROJ—DRAWINGS/757/757LOC RID ACRES / JON CROFT ACRES Figure l CITY PROJECT 757 City of Eagan ! LOCATION MAP RIDGE VIEW ACRES PROPOSED STREET IMPROVEMENTS PROJECT 757 Preliminary Proiect Schedule • 1992 Project First Identified In 5 Year Capital Improvement Program • October 6, `98 City Council Authorizes Feasibility Report • January 19, `99 Present Feasibility Report to City Council/Order Public Hearing • March 2, '99 Public Hearing— Council Orders Plans& Specs or Denies Project • April 6, `99 Approve Plans & Specifications • May 4, `99 Award Contract • June 28, `99 Construction Begins • August, '99 Construction Completed • September, '99 Final Cost Report • October, '99 Final Assessment Public Hearing • May 15, 2000 1" Installment Payment Due With Real Estate Property Taxes Preliminary Costs—Feasibility Report • $ 89,000 Bituminous Mill and Overlay • $ 76,440 Repair Existing Concrete Curb & Gutter • $165,440 Proposed Total Project Cost • $ 44,500 (27%) Proposed Assessed to Property Owners • $120,940 (73%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment: $856 per single-family lot (52 lots) • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 5 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (Assumed 6.5% Interest) • $236 per year 1s` year $19.68 per month I" year • $182 per year 5a'year $15.19 per month 5h year Agenda Information Memo March 2, 1999 E. PROJECT 763, DUCKWOOD ESTATES STREET OVERLAY ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 763 (Duckwood Estates — Street Overlay) and, if approved, authorize the preparati n of detailed plans and specifications. FACTS • The streets within Duckwood Estates were constructed in 1978 at a width o 32 feet. The neighborhood includes Merganser Court, Widgeon Way, Spoonbill Circle, d Kittiwake Circle, all northeast of the intersection of Denmark Avenue and Duckwood Dri e. • The bituminous overlay of the streets within the Duckwood Estates ne ghborhood is programmed for 1999 in the current 5-Year CIP (1998-2002) and has been pail of the City's Capital Improvement Program since 1997. • On October 20, 1998, the City Council authorized staff to prepare a feasibility report addressing street rehabilitation improvements in the Duckwood Estates neighborhood. • On January 19, 1999, the feasibility report for Project 763 was presented to the City Council and a Public Hearing was scheduled for March 2, 1999, to formally present and discuss the report with the neighborhood. • An informational meeting was held on February 22 at 6:30 p.m. at City Hall. Of the 67 parcels, 4 owners representing 2 properties (about 3% of total notified) attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report,pages//2 through1 01 • Project Information Summary,page • Minutes From Informational Neighborhood Meeting,pages/,v through /. /6 FEASIBILITY STUDY FOR DUCKWOOD ESTATES STREET OVERLAY IMPROVEMENTS CITY OF EAGAN PROJECT NUMBER 763 JANUARY 1999 HOWARD R. GREEN PROJECT NO. 805680) FEAS-805680] CERTIFICATION I hereby certify that this Feasibility Study was written by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. re-b", Thomas J. Kal ski, P.E. Date Reg. No. 16798 Howard R. Green Company 1326 Energy Park Drive St. Paul, MN 55108 Phone #: (651) 644-4389 Fax #: (651) 644-9446 U FEAS-805680J Howard R, Green Company 1 101.11 LTIII,BliIIF.F.11.1 CONSULTING ENGINEERS Formerly MSA February 19, 1999 Consulting Engineers File: 805680J-0020 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: DUCKWOOD ESTATES STREET OVERLAY IMPROVEMENTS REPORT CITY PROJECT NO. 763 HRG PROJECT NO. 805680J Dear Mayor and City Council: Attached is our report for the Duckwood Estates Street Overlay Improvements, City Project No. 763. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, Howard R. Green Company Thomas Kaldunski, P.E. Project Manager I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of theState of innesota. Thomas Kaidun Date: Reg. No. 16798 Review 2-2- `� 9 Reviewed By. � Deptof Public Works Date Reviewed By: Qi Ace Dept. Date O:\P R OJ\805680J\1210.]a n 1326 Energy Park Drive • St. Paul, MN 55108 612/644-4389 fax 612/644-9446 toll free 888/368-4389 City of Eagan Duckwood Estates Street Reconstruction and Drainage Improvements City Project Number 763 TABLE OF CONTENTS Item Page Tableof Contents.................................................................................... i Introduction........................................................................................... 1 Scope .................................................................................................2 Exhibit One - Project Location Map.....................................................3 Exhibit Two - Prep Maintenance Map..................................................4 Feasibility and Recommendations ................................................................5 ExistingConditions .................................................................................5 StreetEvaluation.....................................................................................6 Proposed Improvements ............................................................................6 Exhibit Three - Street Section ............................................................7 Easementsand Permits .............................................................................8 ProjectCost...........................................................................................8 AssessmentArea.....................................................................................8 Exhibit Four - Assessment Area Map...................................................9 Assessment.......................................................................................... 10 RevenueSource .................................................................................... 10 Financing............................................................................................ 10 ProjectSchedule .................................... ............................................ 12 Recommendations ................................................................................. 13 Conclusion.......................................................................................... 13 Appendix A - Preliminary Cost Estimate...................................................... 14 Appendix B - Preliminary Assessment Roll................................................... 15 / �O FEAS-8056801 INTRODUCTION This feasibilitystud is submitted as required under Minnesota State Statute 429 regarding the Y q assessment of public improvements. The City Council of the City of Eagan authorized the feasibility study for the rehabilitation of approximately 3,195 linear feet of streets within Duckwood Estates, located adjacent to Duckwood Drive. The locations of the proposed improvements are presented on Exhibit 1. As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. Streets in Duckwood Estates have been identified for street resurfacing improvements in 1999. Exhibit 1, located in this report, illustrates the project location. This feasibility study investigates the street improvements necessary to bring the roadway surfaces within the Duckwood Estates to a condition that conforms to the City of Eagan standard for 7-ton roadways. The report provides costs associated with rehabilitating the roadways. The proposed method of improvement includes a 0 to 1'/a-inch bituminous mill in the 6 feet adjacent to the curb and 1'/2-inch overlay of the existing roadway. The construction will not alter the existing street dimensions and the new street will meet the City's 7-ton design standard. Some spot repairs will be made to the existing surfacing and to concrete curb and gutter as needed. The streets included in this project are: Merganser Court, Widgeon Way, Spoonbill Circle, and Kittiwake Circle. The area under study is currently zoned residential. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5-7 years, again at 12-14 years, with a bituminous overlay at approximately 20 years. Overlaying these streets in the Duckwood Estates, which are presently at the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. This street has been rated several times since 1989, and the field data gathered indicates what maintenance strategies are appropriate. The City of Eagan's maintenance records indicate that the streets in Duckwood Estates were constructed in 1978. The City of Eagan's Maintenance Records indicate that all streets in the Duckwood Estates area have received sealcoating in accordance with the City's Pavement Maintenance Program. The project area street sections were seal-coated first in 1984 and again in 1990, 1991, or 1992. All streets in the Duckwood Estates area currently meet or exceed the 7-year interval for maintenance in accordance with the City's Pavement Maintenance Program. -1- FEAS-805680) The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 1998 construction season, the Public Works crews, as part of the Preparatory Pavement Maintenance Plan, removed and replaced several disturbed pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. The portions of the streets, which were repaired, are shown on exhibit 2. SCOPE This project provides for resurfacing (edge mill and overlay) approximately 0.7 miles of streets in Duckwood Estates. Exhibit 1 illustrates the project area. It is proposed to rehabilitate the existing bituminous pavement by milling and overlaying. The existing concrete curb and gutter will not be removed unless it shows signs of distress or settlement. In this case, it will be replaced as necessary. Minor subgrade improvements will be installed in areas showing frost damage or settling, possibly attributable to poor subgrade drainage. This project is projected for completion in 1999. Project funding will also be addressed within this report. A preliminary assessment roll is included as Appendix B. It was prepared in accordance with the City of Eagan's current special assessment policy. /C � -2- FEAS-805680] kiij MARICE 47. BIRCH IT. 3. WDODv[Ew u. 48. NDRugr IT. o fi 3. WOODVIEW E 48. FOREST RIDGE TR. PROJECT NORWEST CT. = 50. IRONWOOD LA. x 51. REDWOOD PT. / LOCATION 52. SPRUCE IT. $ c� / YANKEE DOODLE RD. U G 3 WES CDrr SQUAREI � �'' 81stZ ST. CENTER DR. a ��, 43 7 ,a„ c ANDER ,, r 9 4 a END RD. WzaA u� DR. l�V i x C7" CENTERS � DR. /,w WETOTT TR. r oc < 2 Wim' 2 z y H u v woo �F1GHt DR.' / ' j c F n Ivy C7. S ��39. o ¢I IAMaw ARgC WA e 36. MERGANSER CT. a z — �. 37. KITTIWAKE CIR. = ROYAL a Q 411 u PY V9 a 1 GRE Li OAK CIR. W o DUCK y9 o DUCtC AOD7DR < W cr�P pgks V PL. VIOLET LA 0 3 a d 4P 51. 36. 37. SR D, 0 a F L u 52. z " DUCKW00 AVE x w U ` x a TANA E R o wr ST. FRANCJJ, ! SUN Litt ct PRO r� W CRESTRIDGE LA. N. _ . �, N C rG tiL/MMING BIRD LA. o CREST u U O SC cp N 1-D "$ cr ELIC KERM Y Nf.BP`D � £-0y �� JAY J WAY 2� SI✓ lQ U c- �7� a C pJS� p . KOL SV CC . 3 N < Q LA. ti tL��GS' p C1- o z Sv ET. J` L CV. RD, ENGLERT RD. /I I a a TIMBEQ �0�1� 3 (. p m y Q = D �� Cr' Of a u o U Q DENMARK9C-'T �. +U rY U ��`_$7��OCRCSS op lC = BLAC.WA� a I B AUN IC 6 K O :TGP z O J Jl a RIi)GE '1-11 KE 71 W oOEN BAR I_Q k Q RD�S�OP N� C d J 4 II o�� 0 3DRESDENCr SR VESCOTT RD. 3 U GFS wESCOTT BRIAR CTEK STONY 1 R n Ha .lr RD. POINr Rn DUCKWOOD ESTATES NOT TO SCALE -, � F O February 19, 1999 1 :29:59 p.m. ASSESSED AREA 805680j\PR0J—SITE_EX.DWG Xrefs: EAGAN.DWG DUCKWOOD ESTATES.DWG STREET IMPROVEMENT AREA DUCKWOOD ESTATES EXHIBIT f PROJECT LOCA 1 MAP la3 cit of oci cin tiaCCN R.Green INEEPSCOMPTy PROJECT 763 y ccNs.,��nN� _Nc��Ne�as 3513 3509 3514 3518 3510 3522 351 X3 3528 C426 o C4 87'X 2 3525 3532 3520 3521 � 3515 230'X30' c 3538 0 3530 3537 3529 3545 I 3542 3536 3535 — o 0'X 12' 3549 354 Q 3544 3546 C42 3553 12 355 J 3551 3552 3561 a 3554 3 110' 3555 422 3560 1205 3557 O 356 1203 c , 22 75 2 3560 3572 1201 1185 3559 0 1207 @ 1183 0 C401 1167 3563 1199 1245 3571 3580 O , 130'x30' 1209 50'x30' 0407 50 1. 3579 ix 1181 C374 1211 1247 T) 3588 `.� 1197 1189 i x C4 Q 1213 1— 1195 1191 t 1179 1249 1237 3595 1217 100'x30' Y -� C373 0375 O _- 28,044 SF MAINTENANCE OVERLAYS 3,116 SY NOT TO SCALE PREP MAINT OVERLAYS mw m . m ASSESSED AREA February 19, 1999 1 :29:59 p.m. STREET IMPROVEMENT AREA 805680]\PR0J—SITE_EX.DWG Xrefs: EAGAN.DWG DUCKWOOD ESTATES.DWG DUCKWOOD ESTATES EXHIBIT f 1998 PREP MAI 2 HCNva�d R.Green ComparrY PROJECT 76 city OF O agan CCNSULT'�NG E,NGiNEERS FEASIBILITY AND RECOMMENDATIONS This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (1998-2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be constructed as proposed in this report in combination with other similar type projects in the area. EXISTING CONDITIONS Visual observations of the project site were made by Howard R. Green engineers and City staff to determine construction requirements based upon the existing pavement conditions. The visual inspection observed cracking and scaling bituminous and several locations with signs of failing subgrade. Spot repairs will be made to these areas of failed bituminous surfacing. There is approximately 1000 linear feet of existing curb and gutter dispersed throughout the project that is in need of replacement. Through analysis of the utility maintenance records and field inspections the City staff has also identified the various manholes, catch basins, and gate valves that need to be repaired and adjusted to conform to city standards. The majority of streets within the Duckwood Estates neighborhood have aged and deteriorated to the point that rehabilitation by overlaying the bituminous surface is prudent and appropriate. The detailed investigation done as part of this study agrees with that evaluation. A 11h-inch overlay of the pavement section is now appropriate for these streets. Areas of failed bituminous surface shall be reconstructed to decrease the rate of decay in the future. / )- 5� -5- FEAS-8056801 STREET EVALUATION The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories defining PCI rankings are as follows: PCI Recommended Improvement 56 — 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 1998 PCI ranking for the streets in Duckwood Estates discussed in this report has a weighted average pavement condition rating of 52, which falls under the category of Patch/Repair and/or Overlay. PROPOSED P:NIPROVEMENTS The proposed street improvements are shown on Exhibit 3. The existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1'h-inch bituminous overlay. The proposed street section throughout the Duckwood Estates area will match the existing 32-foot wide roadway. The method of rehabilitation planned for the streets within the development consists of a 0 to 1' -inch bituminous mill within 6 feet of the existing /a curb on both sides and overlay of the entire street section, excluding curb and gutter. This is a sound alternative for streets that can be rehabilitated. The street cross-section can be found in Exhibit 3. The approximate length of street in the project area is approximately 3,195 linear feet. Some isolated areas may require minor subgrade corrections and this can be further defined during the design phase of this project. The costs associated with the construction and rehabilitation of the roadways are presented in the cost section of this feasibility study (Appendix A). A bituminous leveling course will be applied where needed to obtain a uniform crown in settled areas of the street before the overlay. The overlay, combined with the existing street sections, will provide a street section consistent with City of Eagan standards. The combination of repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. �C ? -6- FEAS-8056801 ROW ROW 14' 32' FACE TO FACE 14' MILL EXISTING BITUMINOUS SURFACE 1 1/4- TO 0" DEEP X 6' WIDE 2.07. MIN 1 1/2" BITUMINOUS OVERLAY TACK COAT PRESERVE AND PROTECT EXISTING BITUMINOUS SURFACE EXISTING CONCRETE CURB EXISTING CLASS 5 AGGREGATE BASE AND GUTTER EXCEPT WHERE TO BE REPLACED AS DIRECTED TYPICAL MILL AND OVERLAY SECTION February 19, 1999 1 :29:59 p.m. 805680j\PROJ—SITE_EX.DWG Xrefs: EAGAN.DWG DUCKWOOD ESTATES.DWG DUCKWOOD ESTATES EXHIBIT f, TYPICAL SECT 3 7. � 9 Honiard R.�C«n�v city o F ca g.a n CCNSULTiNG ENGINEERS PROJECT 76 EASEMENTS AND PERMITS All street work will be conducted within the existing public right-of-ways; therefore, no additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. PROJECT COST The following is a summary of the anticipated costs for the project. A more detailed analysis of the construction costs is presented in Appendix A of this report. The costs of the project, shown in Appendix A, include an estimated construction cost based upon anticipated 1999 construction bids. Also included is a 5% contingency cost and a 30% indirect cost which includes anticipated design and construction engineering, administration, legal, and fiscal expenses. Edge Mill and Overlay $85,995.68 Repair Existing Concrete Curb and Gutter $24.300.00 TOTAL COST $110,295.68 ASSESSMENT AREA The area to be included for assessment purposes is presented on Exhibit 4 and includes the following: Property Description Number of Lot Equivalents Duckwood Estates Block 1, Lots 1-53 53 Block 2, Lots 1-14 14 TOTAL LOT EQUIVALENTS 67 Lots -8- FEAS-805680J 350 3510 3514 3518 3513 3522 , 351 ' wAJ 3528 I' c' c�.. 3525 3532 3520 O 3521 3515 , 0 ' 3530 3537 3538 '3529 ' O 3536 3545 3542 3535 c 3549 ' 0 ' 354 Q 3544 3546 C42 3553 ' 3551 355 3552 3561 � C4 ' 3554 3` '3555 n Oc 3560 I 1205 13557 356 1203 1 3566 ' ' 3572 1201 1185 355 1207 1183 7 I GW 1187 ' J1245 3563 1199 3571 Q 3580 O 1209 umr O 3579 C37�.,. V 1181 1247 -� 3588 1211 U 1197 1189 W ® J C4 1213 3 1249 1237 3595 1217 d 1195 1191 F 1179 � —� >sO cw coo c >� — — o Z A n Z 7 O /1 r- I - \1 NGXf H NOT TO SCALE — — ASSESSED AREA STREET IMPROVEMENT AREA February 19, 1999 1 :29:59 p.m. 805680]\PR0J—SITE_EX.DWG Xrefs: EAGAN.DWG DUCKWOOD ESTATES.DWG DUCKWOOD ESTATES EXHIBIT s . ASSESMENT AR 4 . n HoNad R.Cxeen COMPany / Ci �" CCNSU��T N� Eye NEFaS PRO 76 y o F ASSESSMENT Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated internally in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for residential streets. All assessment costs will be revised based on actual final costs. A preliminary assessment roll is included in Appendix B. Street Resurfacing Assessed Ratio City Mill and Overlay • Low Density Residential (R-1, 2, 3) 50% 50% Repair Existing Concrete Curb and Gutter 0% 100% Low Density Residential (Existing Residential Subdivision) All residential equivalent properties (67 total), as shown on Exhibit 3, having access to the streets in the project area to be improved, are proposed to be assessed. The City's Assessment Policy further states that 50% of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet). The estimated cost per residential lot to be assessed based on the City Assessment Policy is $641.76/lot and is calculated as follows: 1) % Residential property = 100% 2) $85,995.68 (Mill and Overlay Cost) x 50% x 100% / 67 lot equiv. = $641.76 REVENUESOURCE The sources of funding are 1) assessments to private residential property, and 2) City of Eagan Major Street Fund. Project Cost Property Assessment City Contribution Mill and Overlay $85,995.68 $42,997.92 ($42,997.76) Repair Existing Concrete $24,300.00 0 ($24,300.00) Total $110,295.68 $42,997.92 (67,297.76) The estimated project deficit of$67,297.76 will be financed by the City's Major Street and Utility Funds. FINANCING The benefited properties are proposed to be assessed in accordance with the City's current assessment policy. -10- /3O FEAS-805680J Assessments will be paid either upon completion of the assessment hearingor over a 5-year period at the interest rate obtained at the time of the bond sale. A preliminary assessment roll is included as Appendix B of this report. It addresses proposed assessment amounts to each specific property within the project scope. The estimated assessment per lot equivalent for street rehabilitation is $641.76/single family lot. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following based on an estimated 7.5 percent interest rate for the assessed amounts: Residential Lot = $641.75 Principal Per Year Interest Per Year Cost Per Year First Year $128.35 $48.13 $176.48 Fifth Year $128.35 $9.63 $137.98 -11- FEAS-805680) PROJECT SCHEDULE Public Informational Meeting February 4, 1999 City Council Receives Feasibility Report January 19, 1999 Public Hearing /City Orders Plans and Specifications March 2, 1999 City Council Receives Plans and Specifications April 6, 1999 and Sets Bid Opening Bid Opening April 29, 1999 City Council Receives Bids / Awards Contract May 4, 1999 Construction Begins May 15, 1999 Construction Complete July 15, 1999 Assessment Hearing October 1999 First Payment Due May 2000 C -12- FEAS-805680J RECOMMENDATIONS Street Reconstruction/Rehabilitation Based upon projected roadway use, and on-site observations, the rehabilitation of roadways within Duckwood Estates (to a City standard 7-ton roadway) would be appropriate. The roadways will be milled and overlaid: Subgrade and drainage will be incorporated as appropriate. The cross- section shown on Exhibit 3 represents the proposed cross section. Restoration All boulevard areas adjacent to curb and gutter repairs that are disturbed during construction will be restored with 4" of topsoil and highland sod. CONCLUSION The cost of the Duckwood Estates street improvements is estimated at $110,29 .68. The project would be completed in accordance with the schedule provided in this report in the 1999. The project would be funded through special assessments to the benefited properties and the Major Street Fund. The anticipated assessment per lot equivalent for street rehabilitation is $641.76/single family home. This Duckwood Estates Street overlay Improvement project is technically feasible from an engineering standpoint and the improvements are in accordance with the Master Street Plan for the City of Eagan. The City has the option to include this project with Duckwood Trail Project (Project 762), as a single contract. 133 -13- FEAS-805680) APPENDIX A PRELIMINARY COST ESTIMATE DUCKWOOD ESTATES RECONSTRUCTION IMPROVMENTS(805680J) CITY OF EAGAN, MINNESOTA CITY PROJECT NO.763 I.BITUMINOUS STREET OVERLAY ITEM UNIT QTY UNIT PRICE EST.COST MOBILIZATION LS 1 $1,000.00 $1,000.00 TRAFFIC CONTROL LS 1 $1,000.00 $1,000.00 TYPE 41A,WEARING COURSE MIXTURE TON 1425 $25.00 $35,625.00 TYPE 31, LEVELING COURSE MIXTURE TON 50 $37.00 $1,850.00 BITUMINOUS MATERIAL FOR TACK COAT GAL 867 $1.50 $1,300.50 BITUMINOUS PATCH, REMOVE& REPLACE SY 570 $20.00 $11,400.00 MILL BITUMINOUS SURFACE, 0"- 1-1/4" SY 5400 $0.75 $4,050.00 ADJUST EXISTING MANHOLE EA 21 $225.00 $4,725.00 ADJUST EXISTING CATCH BASIN EA 5 $150.00 $750.00 ADJUST EXISTING GATE VALVE EA 10 $175.00 $1,750.00 REPLACE VALVE BOX EA 1 $250.00 $250.00 SUBTOTAL $63,700.50 +5% CONTINGENCIES $3,185.03 SUBTOTAL $66,885.53 +30% INDIRECT COSTS $19,110.15 TOTAL $85,995.68 11. REPAIR EXISTING CONCRETE CURB&GUTTER ITEM UNIT QTY UNIT PRICE EST.COST REMOVE CONCRETE CURB &GUTTER LF 1000 $5.00 $5,000.00 CONCRETE CURB &GUTTER, SURMOUNTABLE LF 1000 $12.00 $12,000.00 SODDING. LAWN & BOULEVARD SY 200 $5.00 $1,000.00 SUBTOTAL $18,000.00 +5% CONTINGENCIES $900.00 SUBTOTAL $18,900.00 +30% INDIRECT COSTS $5,400.00 TOTAL $24,300.00 TOTAL PROJECT COST $110,295.68 13? APPENDIX B DUCKWOOD ESTATES PRELINIINARY ASSESSMENT ROLL PID NUMBER ADDRESS PROPERTY EQUIV. SLOT DESCRIPTION LOTS 10-21900-010-01 3595 Widgeon Way Duckwood Estates. I S 641.76 Block 1. Lot 1 10-21900-020-01 1237 Merganser Court Duckwood Estates, I S 641.76 Block 1. Lot 2 10-21900-030-01 1239 Merganser Court Duck-wood Estates; 1 $ 641.76 Block 1. Lot 3 10-21900-040-01 3571 Widgeon Way Duckwood Estates; 1 $ 641.76 Block 1. Lot 4 10-21900-050-01 3563 Widgeon Way Duckv,'ood Estates, 1 S 641.76 Block 1. Lot 5 10-21900-060-01 1249 Merganser Court DuckNvood Estates, 1 $ 641.76 Block 1. Lot 6 10-21900-070-01 1247 Merganser Court Duckwood Estates, 1 $ 641.76 Block 1. Lot 7 10-21900-080-01 1245 Merganser Court Duckwood Estates; I S 641.76 Block 1, Lot 8 10-21900-090-01 3559 Widgeon Wav Duckwood Estates, 1 S 641.76 Block 1. Lot 9 10-21900-100-01 3557 Widgeon Way Duckwood Estates. 1 $ 641.76 Block 1. Lot 10 10-21900-110-01 3555 Widgeon Wav° Duckwood Estates, 1 S 641.76 Block 1. Lot 11 10-21900-120-01 3551 Widgeon Way Duck-wood Estates, 1 S 641.76 Block 1. Lot 12 10-21900-130-01 343 Widgeon Way Duckwood Estates. 1 $ 641.76 Block 1, Lot 13 10-21900-140-01 3535 Widgeon Way Duckwood Estates, 1 $ 641.76 Block 1, Lot 14 10-21900-150-01 3529 Widgeon Way Duckwood Estates. 1 $ 641.76 Block 1. Lot 15 10-21900-160-01 3521 Widgeon Way Duckwood Estates, 1 $ 641.76 Block 1. Lot 16 10-21900-170-01 3517 Widgeon Way Duckvyood Estates. 1 $ 641.76 Block 1. Lot 17 10-21900-180-01 3513 Widgeon Way Duckwood Estates, 1 $ 641.76 Block 1, Lot 18 10-21900-190-01 3509 Widgeon Way Duckvyood Estates. 1 $ 641.76 Block 1. Lot 19 0:'.proj`805680J AssRoll.sls �� PID NUMBER ADDRESS PROPERTY EQUIV. SLOT DESCRIPTION LOTS 10-21900-200-01 3510 Widgeon Wav Duckwood Estates, I S 641.76 Block 1. Lot 20 10-21900-210-01 3514 Widgeon Way Duckwood Estates. I S 641.76 Block 1. Lot 21 10-21900-220-01 3518 Widgeon Wav Duckwood Estates, I S 641.76 Block 1. Lot 22 10-21900-230-01 3522 Widgeon Way Duckwood Estates, I S 641.76 Block 1. Lot 23 10-21900-240-01 3528 Widgeon Wav Duckwood Estates; I S 641.76 Block 1. Lot 24 Estates, 10-21900-250-01 3532 Widgeon Way Block 1. LotDuck�i�ood Estatt1 S 641.76 25 10-21900-260-01 353Duck`vood Estates. 8 Widgeon Wav Block I. Lott I S 641.76 Estates, 10-21900-270-01 3542 Widgeon Wav Block 1. LotDuck-wood EstattI S 641.76 27 3546 Widgeon Duckwood Estates, I S 641.76 eon Wav 10-21900-280-01 g Block 1. Lot 28 10-21900-290-01 3» Duckwood Estates; 0 Widgeon Wav Block 1. Lot to 1 S 641.76 s,ate 10-21900-300-01 3» Duck -ood Est 4 Widgeon Wav Block 1. Lot to I S 641.76 30 Duckwood Estates, 1 S 641.76 10-21900-310-01 360 Widgeon Way Block 1. Lot 31 Duck,,vood Estates, 10-21900-320-01 3566 Widgeon Way 1 S 641.76 Block I. Lot 32 at 10-21900-33Duckwood Estes, 0-01 3572 Widgeon Wav Block 1. Lott 1 S 641.76 1 10-21900-340-01 380 Widgeon Way Duckvvood Estates, S 641.76Block 1. Lot 34 1 10-21900-350-01 388 Widgeon Way Duckwood Estates, $ 641.76Block 1. Lot 35 1 10-21900-360-01 396 Widgeon Way Duck-wood Estates; S 641.76Block 1. Lot 36 1 10-21900-370-01 1213 Spoonbill Circle Duck-wood Estates; S 641.76Block 1. Lot 37 1 10-21900-380-01 1211 SpoonDuckwood Estates, S 641.76bill Circle Block 1. Lot 38 1 10-21900-390-01 1209 SpoonDuckwood Estates; S 641.76bill Circle Block 1. Lot 39 1 10-21900-400-01 1207 Spoonbill Circle Duck,,vood Estates. $ 641.76Block 1. Lot 40 O:`proj`805680J`AssRoll..,ds 1316 PID NUMBER ADDRESS PROPERTY EQUIV. SLOT DESCRIPTIO,' LOTS 10-21900-410-01 1205 Spoonbill Circle Duck«ood Estates. 1 $ 641.76 Block 1, Lot 41 10-21900-420-01 1203 Spoonbill Circle Duck«-ood Estates, 1 $ 641.76 Block 1, Lot 42 10-21900-430-01 1201 Spoonbill Circle Duck-wood Estates, 1 S 641.76 Block 1, Lot 43 10-21900-440-01 1199 Spoonbill Circle Duckwood Estates, 1 $ 641.76 Block 1, Lot 44 10-21900-450-01 1197 Spoonbill Circle Duckwood Estates, 1 $ 641.76 Block 1, Lot 45 10-21900-460-01 1195 Spoonbill Circle Duckwood Estates. 1 S 641.76 Block 1, Lot 46 Duck10-21900-470-01 1191 Kittiwake Circle Block 1.1. Lot�7 Estates, 1 S 641.76 Bloc 10-21900-480-01 1189 Kittiwake Circle Duck«-ood Estates, 1 S 641.76 Block 1, Lot 48 10-21900-490-01 1187 Kitti«sake Circle Duckwood Estates, 1 $ 641.76 Block 1, Lot 49 10-21900-500-01 1185 Kittiwake Circle Duckwood Estates, 1 $ 641.76 Block 1, Lot 50 10-21900-510-01 1183 KittiN'ake Circle Duck-wood Estates, 1 $ 641.76 Block 1. Lot 51 10-21900-520-01 1181 Kittiwake Circle Duck'v ood Estates, 1 S 641.76 Block 1. Lot 52 10-21900-530-01 1179 KittiNvake Circle Duckwood Estates, 1 S 641.76 Block 1, Lot 53 10-21900-010-02 3 520 Widgeon Way Duck-wood Estates, 1 $ 641.76 Block 2. Lot 1 10-21900-020-02 35 15 Widgeon Way Duckwood Estates, 1 S 641.76 Block 2, Lot 2 10-21900-030-02 3525 Widgeon Way Duckwood Estates, 1 $ 641.76 Block 2. Lot 3 10-21900-040-02 3537 Widgeon Way Duckwood Estates; 1 $ 641.76 Block 2. Lot 4 10-21900-050-02 345 Widgeon Way Duck�tiood Estates, $ 641.76 Block 2, Lot 1 10-21900-060-02 3549 Widgeon Way Duckwood Estates, 1 $ 641.76 Block 2. Lot 6 10-21900-070-02 355Duckwood Estates, 3 Widgeon Way Block d Lott 1 $ 641.76 Estates,10-21900-080-02 3561 Widgeon Way Block 2. LotDuckwood Estatt1 $ 641.76 O^proj 8056801AssRoll.sls /3 PID NUMBER ADDRESS PROPERTY EQUIV. SLOT DESCRIPTION LOTS 10-21900-090-02 369 Widgeon Wav Duckwood Estates. 1 $ 641.76Block 2. Lot 9 Duckvvood Estates. 1 $ 641.76 10-21900-100-02 3»8 Widgeon Wav Block 2. Lot 10 10-21900-110-02 355Duckwood Estates. 1 $ 641.762 Widgeon Way Block 2. Lot 11 Duckwood Estates, 1 $ 641.76 10-21900-120-02 3544 Widgeon Wav Block 2. Lot 12 Estates,10-21900-130-02 3536 Widgeon Wav Block 2. LotDuckwood EstattI S 1 641.76 13 10-21900-140-02 330 Widgeon Wav Duckwood Estates, 1 $ 641.76Block 2, Lot 14 TOTAL 67 S 42,997.92 0:'projl ROSGROTAssRoll.xis 134F DUCKWOOD ESTATES PROPOSED STREET IMPROVEMENTS PROJECT 763 Preliminary Proiect Schedule • 1997 Project First Identified In 5 Year Capital Improvement Program • October 20, `98 City Council Authorizes Feasibility Report • January 19, `99 Present Feasibility Report to City Council/Order Public Hearing • March 2, '99 Public Hearing— Council Orders Plans & Specs or Denies Project • April 6, `99 Approve Plans& Specifications • May 4, `99 Award Contract • May 17, `99 Construction Begins • July, '99 Construction Completed • August, '99 Final Cost Report • September, '99 Final Assessment Public Hearing • May 15, 2000 1" Installment Payment Due With Real Estate Property Taxes Preliminary Costs— Feasibility Report • $ 86,000 Bituminous Mill and Overlay • $ 24,300 Repair Existing Concrete Curb & Gutter • $110,300 Proposed Total Project Cost • $ 43,000 (390/6) Proposed Assessed to Property Owners • $ 67,300 (61%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment: $642 per single-family lot (67 lots) • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 5 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (Assumed 6.5% Interest) • $177 per year 1"year $14.76 per month 1" year • $137 per year 5U' year $11.40 per month 5v' year CITY PROJECT NO 763 INFORMATIONAL NEIGHBORHOOD MEETING DUCKWOOD ESTATES STREET OVERLAY MONDAY, FEBRUARY 22, 1999 6:30 P.M. COMMUNITY ROOM Attendance: John Gorder, Development/ Design Engineer; Tom Kaldunski, HRG, Inc.; 4 people representing 2 properties (see attached sign-in sheet). A. Welcome and Introduction • Development/ Design Engineer Gorder welcomed the residents and introduced the City's engineering consultant, Tom Kaldunski of HRG, Inc. B. Presentation of Project Details • Gorder and Kaldunski provided presentation of project details such as construction, costs, schedule and assessments. C. Questions/Comments 1. Why is this project being done when the streets are in good shape? The streets within the project area have reached a level which warrants an overlay based on City rankings as well as an age where they will deteriorate at a fast rate if the overlay is not constructed. If the overlay is not placed, the streets will deteriorate to a point where reconstruction of the street section would be necessary, and at considerably larger expense 2. Why aren't the apartment complexes at Duckwood Drive and Denmark Avenue (northeast corner) being assessed with this project? They don't take access to the streets included in this project area. If the City Assessment Policy remains the same, they would be assessed when improvements are made to either Duckwood Drive or Denmark Avenue. 3. What are we proposed to be assessed? The estimated assessment is $640. The final assessment will be revised based on final project costs. The Council also has the right to re-bid the project if the lowest responsible bidder's total bid comes in at 10 percent above our feasibility report estimate. 4. How long will construction take? Construction will take approximately two months. Residents will have full access to their properties except in some short instances where the concrete curb may have to be replaced in front of a driveway. City inspectors will provide notices to residents keeping them informed of construction as it progresses. The meeting adjourned at 6:50 p.m. INFORMATIONAL MEETING DUCKWOOD TRAIL & DUCKWOOD ESTATES MONDAY, FEBRUARY 22, 1999, 6:30 P.M. NAME ADDRESS L(J5 2. 3. 4. 5. 6 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-1 N.Sheet i Agenda Information Memo March 2, 1999 Eagan City Council Meeting OLD BUSINESS A. PROJECT 673R, RED PINE LANE FINAL ASSESSMENTS ACTION TO BE CONSIDERED: Approve/modify the Final Assessments for Project 673R (Red Pine Lane — Streets and Utilities) as it relates to Parcel 10-03600-021-79 (Oberg) and, if approved, authorize its certification to Dakota County for collection. FACTS: • Project 673R was approved in July of 1994 and provided for the installation of streets and utilities along Red Pine Lane along with the signalization of Hwy. 3 and the railroad crossing located east of Hwy. 3 and south of Cliff Road. • The project was completed during 1995. Due to the lengthy right-of-way acquisition process, the final assessment hearing wasn't held until August 18, 1998. At that time, several property owners submitted written objections. The Final Assessment consideration for them was then continued to January 19, 1999. The above referenced parcel was one of these. At that meeting, the Council addressed all the others but again continued Mr. Oberg's objection to March 2 for further evaluation. • On February 16, Mr. Oberg submitted information supporting his position that the assessments are too high. City staff met with him on February 18 to review and discuss his issues. The Public Works Director has prepared a memo providing additional information regarding Mr. Oberg's issues. ATTACHMENTS: • Oberg's letter, pages' r 3 through 1§� • Staff's memo, pages/$through�S7 • Oberg Assessment Summary, page I i • 673R Final Assessment Roll, enclosed without page number. uM'sEQU/PAIE/YTSEl3V/CE/A/C, �� 6 �`�4� AoseinoaffHO 55088 February 02, 1999 City of Eagan 3830 Pilot Knob Rd. Eagan, MN 55122 To Whom It May Concern: I am writing in response to the assessment I am receiving from the Red Pine Lane Project. This project has created problems for me to overcome in order to develope the property. Here are my reasons: I used to have access by way of Gun Club Rd. on my south end of the property to Highway 3. Now Gun Club Road has been shut off, so my access to Highway 3 is either by Gun Club-Biscayne-Red Pine Lane, or direct to Red Pine Lane on the north end of the property. The problem Red Pine Lane has created is if I enter through the north, I will have an additional $48,000.00 in material(dirt) removal to level the property down to Red Pine Lane. Currently Red Pine Lane is 7 feet below the grade of my property.. I don't see this as an advantage of using Red Pine Lane, or to be assessed $42,520.00 to use it, and the stop light. It has caused me an expense of$48.000.00 additional to develop my property in order to sell it. If I enter from the south, I no longer have easy access to Highway 3 as shown in my drawing. I am in the process of selling the property and I have been told by two Realtors, that using Gun Club as access will push away some potential buyers because of now"Poor Access." I have an appraisal from a licensed MAI appraiser stating that the property after grading it to use Red Pine Lane should be $1.03 per square foot. My development cost have been calculated to be $.58 per square foot leaving me a selling price of$1.61 per square foot. My nearest comparison is the Rosemount Industrial Park, which is fully developed and is selling at $1.55 to $1.65 per square foot. If the City of Eagan assesses me $89,000.00 for the Red Pine Lane Project, it will put me at an increase of$.26 per square foot, making my selling price $1.83 per square foot. I don't see this as being an acceptable assessment. If this assessment is passed on February 2, 111-3 1999, I will lose two present buyers of the property, and will not be able to sell the land for years to come or take a considerable loss. I had very good access to Highway 3 a few years ago, and have lost it because somebody thought that Red Pine Lane would be safer than Gun Club Road for the School District. Since Red Pine Lane has been activated, there have been at least seven accidents as a result from this traffic light being installed. Luckily none of these accidents have involved school buses. I would appreciate it if the City would re-evaluate these assessments and reduce them accordingly. I am being assessed $1,740.00 per acre for water trunk and $1,660.00 per acre for sewer trunk. The school district was charged $1,685.00 per acre for water trunk and $1,610.00 per acre for sewer trunk. The school district is already using these improvements since 1996.I at this time have not been able to use these improvements, and feel that I should not be assessed the prices the city has set. I have recalculated the "FF for both the Lateral Sewer and Later Water.The City's proposal is assessing me the following ( see attached schedule) I am asking the City Council to remove the entire $42,520.00for the street assessment ane reduce the Sanitary Sewer Trunk and Water Trunk to my attached schedule. I am also requesting you to reduce the Lateral Sewer and Lateral Water to the attached schedule because of the recal- culations in the "FF". I also believe the school district was the reason for this project, there- fore should be paying more for these improvements than the people you are forcing these assessments on. If you have any questions concerning this matter please feel free to contact me. Thank you. Sincerely, James M. Oberg (651) 423-4021 l �f � Q1n T111,3 F,Xhrb "A " TAe .. .. � .. . LtV 022-c Q a e s vl D t �C /(a tJ f Gilt .S7 r r e7 8-6�-9�8 � o� Se Q �'t,lhl f ` � `( Tu r F or pru,Ooert 0 010'j5 021-75 ' P NE 1 EDG 1 2 D2 DD A A 3 z LANE 3 r 010-82 • • 1 41 01' 76 Q 2 5 Z`� I V� ~ 5. C\L C\L 1 4 7 S n 4 P4� AZ 6 5 8 9 .•.. ! 4 ` 1 i 1 03 1 Lj 2 21-79 2 1 1 2 7� 4 5 1 I 2 2 f 10 9 8 `� 6 3 3 !( 3 4 Y 1 022-79 1 m 1 5 V 4 5 6 7 8 9 w S 14 15 16 17 17 16 11 �' 15 13 2 9 la 13 g 13 LEGEND 74 14 7 12 2 Lateral Benefit Water — Residential 0 $16.50/F.F. 15 6 11 Sanitary Sewer Lateral ® $33.91/F.F. Eq� - 16 5 10 Street Residential Eqivelent ® $63.26/F.F. 17 4 9 Lateral Benefit Water — Non Residential ® $27.88/F.F. 'e 3 e Sanitary Sewer Lateral ® $33.91/F.F. 19 2 7 Street Residential Eqivelent — Non Residential ® $100.96/F.F. 20 1 6 A 4" Sanitary Sewer & 1" Water ® $1,494.90/Pair 5 0 8" Sanitary Sewer & 6" Water ® $3,568.66/Pair 1 2 3 4 ig 8" Sanitary Sewer & 8" Water ® $4.545.31/Pair + 8" Sanitary Sewer & 2 ea. 8" Water ® $7,054.57/Pair _\ Fc 7\L Corner Lot Credit Given H:Assessnents/673LATERAL Proj. 673R — T.H. 3 & Red Pine Lane -- Assessments 3�o`3 1-e e 7"L.n rt - � .. • .. lS 13SFee� �-o n1, un j s o wn ed b,�r- ',,e Gf 't`�- of �a9aN �'• S 8 7 ►=e eT Lo ll 1 -NX e- r,`c- �t t— Fi'v 010- 82 _a Aesop � . � + • �► MIND, C�b e.- � 4 3 021-79 •� 1 it 15 Q 12 19 18 17 16 rNn LKJ 022-08 � m 13 8-6-98 14 15 16 15 14 o� 021-75 010_75 ' 021-75 1 P NE 1 EDG 1 2ND 2 DD. ` 3 2 LANE 3 010-82 1 41 Q�� p. Za � N 5 �Fo SC , N z ��• 5 N` �10 6 4 7 4 P��, 6 5 8 9 4 1 V' 4 021-79 3 1 Lj 2 3 1 1 2 3 2 .4 10 9 `CPQ z 3 8 022-7Gai ;19 9 1 1 4 5 6 7 8 14 15 16 014-81 1 U 010-60 13 2 13 Q�� 74 14 CURRENTLY BEING CHARGED SEWER WATER sanity sewer trunk 5.65 ac. @ $1,660.00/ac. _ $9,375. 68 - lateral sewer 368 ff @ $33.91 /ff= $12,476.36' f water trunk 5.81 ac. @ $1,740/ac. _ $10,105.92. lateral water 368 ff @$27.88/ff= $10,260.921 svc chg $4,545.31 i $9,375.68 ,$10,105.92 1$12,476.36 10,260.92 TOTAL$21,852.04 $20,366.84 SHOULD BE CHARGED ! i sanitary sewer trunk i 5.65 ac. @ $1,660.00/ac. _ $9,375.6& lateral sewer 322 ff @ $33.91 /ff= $10,919.02 water trunk 5.81 ac. @ $1,740.00/ac. =$10,105.92' I � lateral water 322 ff @ $27.88/ff= $8,977.36i svc chg $4,545.31 $9,375.68 $10,105.92 1$10,919.021 $8,977.36 TOTAL', $20,294.70 $19,083.28 SCHOOL DIST. CHARGED 1 sanitary sewer trunk 10.31 ac. @ $1,610.00/ac. _ $16,599.10' lateral sewer 985.3 ff @ $33.91 ff= $33,402.53' water trunk 10.31 ac. @ $1,685.00/ac. _ $17,372.351 r lateral water 985.3 ff @ $27.88/ff= $27,471.21 svc ch $4,545.31 , j x$16,599.10 $17,372.35' $33,402.53 '$27,471.21 1 TOTAL $50,001.63 ,$44,843.56 II i f 1 i J O SKETCH PLAT PAGE 2 OF 2 Legal Description ET rt of the .No rthw.eet:�Quate _,a£:;des;►*� :r .L southeast Quarter of Section 36, . ' 1 C'� Township 27, Range 23. too o ti s 69°19'22*W SCALE: 1 inch 100 feet $ ' FKia • a JJ �a� North /int of the NC. South W ff of 't I • A Y '' AU Q 10 ft. Drainage ' r �� 1�� \a►��yl ¢► & utility �b�(�` � ( easement o 'i / SAG N X67 I I zea o • 4\ ►rye ° o 6` a ° • . , .• oI 4 �• 1 7 0. V to7 e ► >1 PR ' 7z04dwoy 40 A� Ih I tosc�7tn10JJt y South14-- /ina of aha ' ' _ _� /17 t i �• -180.37-• --- - .- — ;.--/e�.oi-- N69°/V A.4. G �p Delmar H. Schwanz V v Lots 1-4 a I-2 General Land Surveyors Inc. '00 Lots 5-9 = I-1 Limited Industria 14750 South Robert Tr. Rosemount, Mn. 55068 { Phone: 423-1769 Pro Po54L n U ExcGva4-1o� a ��Q haat. s7' �cCss 1 11 15 19 18 17 16 12 022-08 13 8-6-98 0 14 15 16 15 14 o� 021-75 O,Or�S 021-75 ' P N;1 EDG Z D DD., 1 3 2 LANE 3 010-82 8 1 41 + NO� 1 2 5 6 5 � _ 1 ♦ 7 • �. S 8 9 rti} 4 3 1 2 3 1 3 -79 2 6 2 3 022-79 3 1 5 ♦ 5 6 7 6 ctr. ••C Lµb' - _ 14 15 16 014-81 f Sly 13 010-00 13 2 `\ 13 /U,)v- 4-o dig' - 9 e d ,�7, 1 WDD 18 17 16 022-0815 148-6-98 c 021-75 021-75 2 LANE 3 010-82 `\ C1 1 41 '� � \`�O� 1D 2 5 �Fa SCN 4 1 4 5 3 1 2 3 1 1 2 3 021- 2 4 ,� t 10 9 3 : 022-79 1 � 1 rJ 4 S 6 7 8 5 14 15 16 1 014-81 11 �> 010-80 13 . 2 13 S a L -3 cn s -r r 2j . 1 11 15 Q 19 18 17 15 12 022-08 13 8-6-98 14 15 16 15 14 o� 021-75 p10.'15 021-75 1 P NE 1 EDG 1 21D-ADD 4 3 2 LANE 3 010-82 � 8 1 41 4 7 • 5 8 9 4 P� 6 j 4 1 4 5 021- 9 3 1 Cj 2 3 1 3 2 4 ,� 102 9 8 3 022-79 ` 1 1 5 4 5 6 7 8 5 14 15 16 1. 014-81 010-60 13 `• 2 4. -4- 3 1 - MEMO city of eagan TO: MAYOR& CITY COUNCIL C/O THOMAS L HEDGES, CITY ADMINISTRATOR FROM: TOM COLBERT,DIRECTOR OF PUBLIC WORKS DATE: FEBRUARY 25, 1999 SUBJECT: PROJECT 673R,RED PINE LANE FINAL ASSESSMENTS OBJECTION—PARCEL#10-03600-021-79 (OBERG) Project 673R (Red Pine Lane) provided for the installation of utilities and a new street intersection with Highway 3. It also included the signalization of Red Pine Lane with Highway 3, a signalized railroad crossing on Red Pine Lane and the reconstruction of Highway 3 to accommodate the new intersection. This project was precipitated by the siting and construction of Red Pine Elementary School. Project 673R was approved as a result of a public hearing held on July 19, 1994. The final plat for the Red Pine Elementary School was approved on October 6, 1994. The final assessment hearing for this project was held on August 18, 1998. The assessment roll as presented was approved by the Council except for those property owners that had submitted written objections to the proposed assessments. Those were continued until January 19, 1999, for further consideration. At that time, the final assessments were adjusted based on appraised valuation limitations, and either certified or deferred. However, the Council continued consideration of the final assessment for the lone remaining parcel referenced above owned by Mr. Jim Oberg. This parcel was continued until February 2 for additional information. However, it has subsequently been continued to March 2 to allow Mr. Oberg to submit additional information for Council's consideration. On February 16, Mr. Oberg delivered a detailed packet of information delineating three major points that he wanted the Council to take into consideration for his assessment reduction request. As a result of a meeting held on February 18, a fourth issue was raised which will be addressed in this memo as well. The following are Mr. Oberg's major points: PROPERTY VALUE AND DEVELOPMENT COSTS Mr. Oberg states that it will cost approximately $48,000 to regrade his lot to effectively use the Red Pine Lane frontage for access. This estimate is not based on a detailed grading plan but on an site visit by a contractor. Based on the approximate 7.5 acres of developable land, this amounts to approximately 15¢ per square foot. Mr. Oberg's appraiser states the property value after grading would be $1.03 per square foot. Records indicate that Mr. Oberg originally purchased the property in 1991 for $0.32 per square foot. The City's appraisal would indicate a comparable value of$0.97 per square foot if the estimated grading costs were added to the "before improvement" condition. Adding in the City's appraised value benefit of the public improvements ($89,285 or $0.24 per sq. ft.) would result in an "after improvement" valuation of approximately $1.21 per square foot. To this a person would have to add whatever "development" costs to arrive at a final sale price. A 4�3 research of other Industrial zoned property in the City of Eagan indicates land value sales ranging from $1.50 to $2.00 per square foot. Future development costs would differ significantly depending on whether it was developed as a large single tract or several smaller parcels requiring internal public streets and utilities as shown by Mr. Oberg's concept layout. Mr. Oberg estimates a private development cost of$0.58 per square ($189,000). Based on the cul- de-sac layout submitted with access to Gun Club Road, this equates to approximately $315 per centerline foot for street, storm sewer, sanitary sewer and watermain for the 600-foot internal cul- de-sac. By comparison, the assessment for the street and utility laterals under Project 673R equals $417 per centerline foot. However, this includes a proportionate share for the oversizing of Red Pine Lane and the reconstruction of Highway 3 to accommodate this signalized intersection. Excluding these exceptions, the cost of the City project is $350 per centerline foot. The City's standard fee schedule estimates these public improvement costs at $363 per centerline foot when no firm construction cost data are available. CHANGE IN ACCESS Mr. Oberg believes that Gun Club Road would have been a better access and intersection with Highway 3. He states it would have minimized any future grading costs ($48,000 est.), provided more direct access to his property, and would not have resulted in as many accidents on Highway 3. Research indicates that there have been 10 accidents on Highway 3 at the Red Pine Lane intersection since October of 1995. Two of those involved deer conflicts and a third was a car in the ditch. Of the remaining seven,three involved personal injuries. It was explained to Mr. Oberg that assessments and roadway improvements/alignments cannot take into consideration perceived secondary detriments or benefits to the property based on a topographic relationship to the new roadway elevation. In the converse situation to Mr. Oberg's position, if a roadway improvement perfectly matched an adjacent property eliminating the need for any additional grading, should that assessment be higher than for a property that had to perform some additional grading? Either way, it would result in an inequitable allocation of assessments to all similar type properties. Land, by the very nature of its topography, location, configuration, wetlands, etc., have different valuations over which the City has no control. If the major access were to have been along Gun Club Road instead of Red Pine Lane, there would have been less assessable frontage to share in the cost of the improvement due to the significant Gun Club wetland along the south side. This may have rendered the improvement economically unfeasible without significantly increasing the assessments to the remaining Property like Mr. Oberg. Mr. Oberg's assessable frontage along Gun Club Road would have been 485 feet vs. 365 feet along Red Pine Lane. DIFFERENT ASSESSMENT RATES Mr. Oberg correctly states that the School District was assessed $1,610 per acre for sanitary sewer trunk vs. his rate of$1,660 per acre. The School District was also assessed $1,685 per acre for trunk area water vs. Mr. Oberg's $1,740 per acre. The School District's rate was levied with the execution of the development agreement in October of 1994, which reflects the 1994 rates which were those quoted in the feasibility report presented at the original public hearing held in July of 45Y 2 1994. On March 7, 1995, the City Council amended the original feasibility report and the related assessment roll and updated it to 1995 trunk area rates which were then applied to the final assessment roll prepared in 1998. The 1999 fee schedule is $1,835 per acre for trunk sanitary sewer and $1,920 per acre for trunk water main. Mr. Oberg also believes that the frontage calculation for Red Pine Lane should be based on the alignment of the street (322 feet) vs. his actual property frontage (368 feet). The small triangular piece of property south of Red Pine Lane and east of the railroad acquired from Mr. Finch is owned by the City of Eagan and considered excess boulevard/right-of-way. LAND USE Mr. Oberg has stated a concern with the City's proposed redesignation of his property from Industrial (I-1) to Commercial. Mr. Oberg believes that if it remains Industrial, he would be able to develop it with access from Gun Club Road as shown in his concept layout and would not then need access from Red Pine Lane. Mr. Oberg also stated he would be willing to dedicate a restricted access easement across his frontage to ensure no street access would be taken to Red Pine Lane in exchange for removing the street assessment. However, if the land use designation is changed to Commercial, he believes it will be necessary to have access from Red Pine Lane. However, visibility for a Commercial use would be very restricted due to the heavy vegetation and berming that currently exists along the railroad right-of-way. In addition, Mr. Oberg believes that the City's Shoreland Zoning Ordinance encumbers approximately two-thirds of his property with restrictive land use regulations which caps the maximum impervious surface at 25% as compared to a maximum 35% building coverage limitation in a straight Industrial zoning classification. Development of this property would most likely require a variance to the Shoreland Zoning Ordinance, which should be easily justified due its location across a major State highway and railroad corridor from Fitz Lake. SUMMARY Mr. Oberg has raised several significant issues for the Council's consideration in adopting a final assessment for this improvement. The City's appraiser feels confident that the maximum assessment based on increased valuations of $89,284 can be supported and sustained. If any additional information would be helpful in addressing these complex issues, please feel free to contact me. Respectfully submitted, "_11�1 �&� Director of Public Works TAC/jj C: Jim Oberg /SS000— 3 Proj 673R Red Pine Lane Amended Final Assessment Roll JIM'S EQPT. & SERVICE INC. (OBERG) PARCEL#10-03600-021-79 ITEM ASSMT APRSL FINAL ASSMT Sanitary Sewer $21,852.04 $27,640 $21,852.04 Water $24,912.15 $27,640 $24,912.15 Street& Storm $49.478.76 $42.520 $41520.00 TOTAL $96,242.95 $97,800 $89,284.19 1.56 i I i I Agenda Information Memo March 2, 1999 Eagan City Council Meeting VIII. NEW BUSINESS A. CONDITIONAL USE PERMIT—JEFF AND JILL DIETZ ACTION TO BE CONSIDERED: To approve or deny a Conditional Use Permit to allow a home beauty parlor at 1410 Kingswood Ponds Road, legally described as Lot 3, Block 2, Kingswood Ponds First Addition in the NE 1/4 of Section 21. FACTS: ➢ The applicant's home is scheduled for construction in the summer of 1999. Salon operations are scheduled to begin in October of 1999. The salon is proposed to occupy approximately 500 square feet of the basement level of the residence. ➢ The applicant is to be the only employee of the business and plans to conduct operations on a part-time basis (20 hours per week). The applicant anticipates an average of 16 clients per week. ➢ The home's driveway is proposed to be used for off-street parking purposes. ➢ At their regular meeting on February 23, 1999, the Advisory Planning Commission held a public hearing to consider the Conditional Use Permit and recommended approval subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (2) February 23, 1999 APC Meeting Minutes pages Staff report, page416Qthrough Page 2 February 23, 1999 ADVISORY PLANNING CONMSSION PUBLIC HEARINGS ' CONDITIONAL USE PERMIT JEFF & JILL DIETZ Acting Chair Frank opened the first public hearing of the evening regarding a Conditional Use Permit to have a home beauty parlor in the home they are proposing to build at 1410 Kingswood Ponds Road, legally described as Lot 3, Block 2, Kingswood Ponds First Addition in the NE'/4 of Section 21. Planner Kinnis introduced this item. Mr. Kinnis highlighted the information presented in City staff s planning report dated February 4, 1999. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Mr. Kinnis noted that the Developer of the Subdivision opposed the issuance of the permit. Acting Chair Frank opened the public hearing. A resident addressed the Commission regarding potential traffic congestion and the negative impact to the value of the homes in the subdivision that would result from the permit being granted. Acting Chair Frank closed the public hearing. Member Steininger expressed his belief that the use would be unnoticeable if the applicant were to meet the conditions set forth in the staff report. Member Tilley agreed. Member Steininger moved, Member Anderson seconded, a motion to recommend approval of a Conditional Use Permit to have a home beauty parlor in the home they are proposing to build at 1410 Kingswood Ponds Road, legally described as Lot 3, Block 2, Kingswood Ponds First Addition in the NE%4 of Section 21, subject to the following conditions: 1. The applicant shall record this Conditional Use Permit at the Dakota County Recorder's office within sixty (60) days of City Council action. 2. Hours of operation shall be from 8:00 a.m. to 8:30 p.m. only. 3. The only employee shall be an occupant of the household. 4. The parking shall be on-site and limited to two (2) customer vehicles. 5. There shall be no commercial signs advertising the business. �s0 Page 3 February 23, 1999 ADVISORY PLANNING COMMISSION 6. There shall be no over-the-counter sales of merchandise. 7. The beauty parlor must meet all applicable building and fire code requirements. 8. The beauty parlor must be located in the basement of the residence as depicted in the plans attached to the Planning Report. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: February 4, 1999 CASE: 21-CU-01-01-99 APPLICANT: Jeff and Jill Dietz HEARING DATE: February 23, 1999 PROPERTY OWNER: Jeff and Jill Dietz PREPARED BY: Mary Granley REQUEST: Conditional Use Permit (Beauty Parlor) LOCATION: 1410 Kingswood Ponds Road (NE 1/4 Section 21) COMPREHENSIVE PLAN: D-II, Mixed Residential ZONING: R-1, Single Family SUMMARY OF REQUEST Jeff and Jill Dietz are requesting approval of a Conditional Use Permit to have a home beauty parlor in the home they are proposing to build at 1410 Kingswood Ponds Road, legally described as Lot 3, Block 2, Kingswood Ponds First Addition in the NE 1/4 of Section 21. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 101� Planning Report—Jeff&Jill Dietz CUP February 23, 1999 Page 2 D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUNDIHISTORY This subdivision was created and final plat approved on May 6, 1997. EXISTING CONDITIONS Vacant residential lot. DESCRIPTION OF PROPOSAL In her letter of intent, Ms. Dietz has revealed that their home is scheduled for construction in the summer of 1999. She proposes to begin salon operations approximately October, 1999. The salon will be located on the basement level of the home, with access gained via a stairway leading from the foyer area to the basement level. The salon area will be approximately 500 square feet and would accommodate one styling chair and one wash sink. Ms. Dietz proposes to be the only employee of the business, and would conduct operations on a part-time basis only. According to Ms. Dietz, she anticipates an average of 16 clients per week, which would require approximately 20 hours of part-time operation. Ms. Dietz indicates customers would utilize the home's driveway for parking purposes. House plans indicate adequate parking space for one occupant and two customer vehicles. No signs Planning Report—Jeff&Jill Dietz CUP February 23, 1999 Page 3 would be posted indicating a business or salon. Evidence of the business would not be visible from the street. EVALUATION OF REQUEST The City Code lists Beauty Parlor as a conditional use in the R-1 zoning district, subject to the following conditions. (a) Hours of operation shall be from 8:00 a.m. to 8:30 p.m. only. (b) The only employee shall be an occupant of the household. (c) The parking shall be on-site and limited to two (2) customer vehicles. (d) There shall be no commercial signs advertising the business. (e) There shall be no over-the-counter sales of merchandise. The applicant is agreeable to each of these conditions. The Dietz's property is located in a single-family neighborhood. SUMMARY/CONCLUSION Provided the conditions listed in the City Code are observed, this proposal appears compatible at the proposed location and consistent with the Conditional Use findings. ACTION TO BE CONSIDERED To recommend approval/denial of a Conditional Use Permit to allow a beauty parlor in the home that will be built at 1410 Kingswood Ponds Road, on Lot 3, Block 2, Kingswood Ponds First Addition. Approval subject to the conditions listed below. 1. The applicant shall record this Conditional Use Permit at the Dakota County Recorder's office within sixty (60) days of City Council action. 2. Hours of operation shall be from 8:00 a.m. to 8:30 p.m. only. 3. The only employee shall be an occupant of the household. 4. The parking shall be on-site and limited to two (2) customer vehicles. /V� Planning Report—Jeff&Jill Dietz CUP February 23, 1999 Page 4 5. There shall be no commercial signs advertising the business. 6. There shall be no over-the-counter sales of merchandise. 7. The beauty parlor must meet all applicable building and fire code requirements. IcIL3 FINANCIAL OBLIGATION—21-CU-01-01-99 -Lot 3,Block 2, Kingswood Ponds First There are pay-off balances of special assessments totaling s-0- on the parcel for which the conditional use permit is requested. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses for the parcel which the conditional use is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT USE RATE QUANTITY AMOUNT TOTAL s0 • 1 1 �a�� LA CJ: 0 - L.��.J r SHamlaw r7` LAA r1 r1 P7 LJLA :'� 1Ms �� OW ow ,© � �, � �,.;� v ©ooe bd,►� •'° ate © Lim NMI �►s!o� a��:�� v�w�foo �\�v�� FlArm,LALJLJLJL r� '+t7 EeeEll eeeeee • � .�i►�il�► � r ee Billsr EAM ... . ..• - Development/Developer. JeffandJillDietz 1Kingswood Ponds Road) Application: Conditional Use Permit Case No.: 21-CU-01-01-99 usingMap Preparad+city of Eagan byMkotaC=,tyL"&rmyDqx"�"i,"re&.ciN=Ybwlffi& SM ArcMew 3.1. Pa base map iniornudon provided1._ •. Dep&Vm# THIS MAP IS INTENDED FOR REFERENCE USE ONLY Zoning and Comprehensive Guide Plan Land Use Map Applicant/Project: Jeff and Jill Dietz Application: Ell �� ■� : . = = j i i►� �I ��/►��i� is%viii . . 1 ��*�; ■■ I k1: 11■ t , Mw �-�� ■� ■ :: 111 010 +City of Eagan i� ,. K10[5�1[1II�f!1%�M�n'�3.wq Yei.Yry iK ra+r[4Y.Q cro�o zi31a 'lir V 'q:13r :a0zl 30N301S38 a � o J _ - i- i LJ Iii n IIIA L � rFl •�l. I_ all s - ' Hill", o I I 1 � s l0 IN lllh�G[IK�'A�'r')•rprYW�tK »vn: A\ l f�vf`�} �OOCY1�Ir/ V QINI� J F �'vo-' VV (VJ �aO;J 30NMIS38 _ s 6n cka;� g -- 3 - - - 0 s O O d � I .uo n..un.tun•w�w.w�wJ....o,.rnwr xx :80:1 30N30IS38 \V\ C-0 cl i IAL Iz- I f s i O .07�5 W _ 6 rtt0[Lr�tiN•L[ip rw.r�'+r•L•Wq,+hwY.tK •a•K L+w�O +YY•••Y•MYWY� :b03 30N30 83b � � o o —-- Q s 0 a Cf. 14 — I I � I \ s I \ 0 1 - - L _ � O i Written Narrative for Conditional Use Permit Jeff& Jill Dietz Proposed Site: 1410 Kingswood Ponds Road Eagan, MN 55121 First let me introduce myself. I am Jill Dietz. For the last three years, I have worked as a top stylist for Horst Salons in Edina. My haircut prices are$50 and my clients consist of successful,intelligent, and stylish men and women ages 20 to 60,with the main concentration in the 30 to 50 age range. I grew up in Minnesota and know Eagan and the south metro very well. My professional career consisted of attending Horst School of Cosmetology in Minneapolis. I then worked for Rocco Altobelli Salons in Edina. I then moved out to California with Vidal Sassoon and New York City with the Fredic Fekkai Salon. I have worked with Ralph Lauren,Ford Model Agency,and many celebrities such as John F. Kennedy Jr.,Marla Maples,Margo Hemingway, and other political figures. I love what I do and am a true professional and perfectionist in my career. I hope knowing this about me will enlighten you to understand what type of home business I intend to have,and the respect I have for privacy and others. My goals for my home business have surfaced due to my priority of family. My husband and I have a beautiful one-year-old girl and I would prefer to be home with her,and continue my career and bring in a little extra money for quality of life and education. We propose to build this home in the summer of 1999 and complete it by September of 1999. Beginning the salon operations in October of 1999. 1 plan for this to be a part-time salon with only me as the operator. The use of the property will be as follows. Clients would park in our driveway of 1410 Kingswood Ponds Road and pull up to the Garage, outside. They would use the front door sidewalk and then continue in through the front door. (Clients would not park on the street or other areas of private land.) There would be no sign on the outside of our home or property suggesting a business or salon. The exterior,of our home, consists of stucco and stone with siding on the sides and back. The color of our home will be creme and taupe neutral coloring. Garbage and recyclable containers will be maintained in the garage and be normal size with any other residential house. Exterior and interior lighting will meet the need for services and times of day properly for security and safety. Exterior lighting will consist of garage lighting, sidewalk landscape lights,and front door lights. Landscape will consist of shrubs,trees,and sod professionally laid out to enhance the neighborhood and the lot. Please excuse me if any required information has been left out due to the nature of our proposed business. I feel some information is unrelated and does not apply. Thank you for allowing us to apply for such an important opportunity. I look forward to meeting with all of you. i Agenda Information Memo March 2, 1999 Eagan City Council Meeting B. PRELIMINARY SUBDIVISION (TOWNPLACE SUITES ADDITION) CSM LODGING, L.L.C. ACTION TO BE CONSIDERED: To approve or deny a Preliminary Subdivision entitled the "TownPlace Suites Addition" located north of Crestridge Lane between I-35E and Pilot Knob Road upon property currently platted as Lot 1, Block 1, Duckwood Bluff subject to the conditions listed in the APC meeting minutes. FACTS: ➢ In October of last year, the City Council approved a Planned Development for a 95 room, "extended stay"hotel (TownPlace Suites) upon the northern portion of the subject 9.8 acre property. ➢ Because the existing "Fairfield Suites" and "TownPlace Suites" are to be under common ownership, the applicant initially desired to locate both facilities upon a single lot of record. For various reasons, the applicant has now decided to pursue the subdivision of the property. ➢ As a condition of previous Planned Development approval, the applicant was required to conceptually depict a possible future subdivision of the property that corresponds to expectant parking demands for each hotel. The proposed subdivision layout is consistent with the previously approved concept plan. ➢ At their regular meeting on February 23, 1999, the Advisory Planning Commission held a public hearing to consider the Preliminary Subdivision and recommended approval subject to the conditions listed in the APC meeting minutes. BACKGROUND/ATTACHMENTS: Minutes of the February 23, 1999 APC meeting, pagesmhre� Staff report, pages] through Page 4 >— February 23, 1999 ADVISORY PLANNING COMMISSION PRELIMINARY SUBDIVISION CSM LODGING, L.L.C. Acting Chair Frank opened the next public hearing of the evening regarding a Preliminary Subdivision to allow the creation of a two lot single subdivision entitled "Town-Place Suites Addition". The proposed subdivision overlays 9.8 acres of land located north of Crestridge Lane between I-35E and Pilot Knob Road upon property currently platted as Lot 1, Block 1, Duckwood Bluff. Planner Kir-us introduced this item. Mr. Kin is highlighted the information presented in City staffs planning report dated February 17, 1999. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. The applicant was not present and no members of the public addressed the Commission. Acting Chair Frank closed the public hearing. Member Steininger moved, Member Tilley seconded, a motion to recommend approval of a Preliminary Subdivision to allow the creation of a two lot single subdivision entitled "TownPlace Suites Addition". The proposed subdivision overlays 9.8 acres of land located north of Crestridge Lane between 1-35E and Pilot Knob Road upon property currently platted as Lot 1, Block 1, Duckwood Bluff, subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: B1, B4 2. The property shall be platted. 3. Cross access/parking easements and covenants shall be established between Lots 1 and 2. Such easements shall be subject to review and approval by the City Attorney and recorded with the plat. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: February 17, 1999 CASE: 16-PS-03-01-99 APPLICANT: CSM Lodging, L.L.C. HEARING DATE: February 23, 1999 PROPERTY OWNERS: CSM Lodging, L.L.C. PREPARED BY: Bob Kirmis REQUEST: Preliminary Subdivision LOCATION: North of Crestridge Lane between I-35E and Pilot Knob Road (Lot 1, Block 1, Duckwood Bluff) COMPREHENSIVE PLAN: CA, Central Area ZONING: PD, Planned Development SUMMARY OF REQUEST CSM Lodging, L.L.C. is requesting Preliminary Subdivision approval to allow the creation of a two lot single subdivision entitled "TownPlace Suites Addition". The proposed subdivision overlays 9.8 acres of land located north of Crestridge Lane between I-35-E and Pilot Knob Road upon property currently platted as Lot 1, Block 1, Duckwood Bluff. AUTHORITY FOR REVIEW City Code Section 13.20 Subd. 6 states that"In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. A. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. B. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage Planning Report—TownPlace Suites February 23, 1999 Page 2 and retention are such that the site is suitable for the type of development or use contemplated. C. That the site physically is suitable for the proposed density of development. D. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. E. That the design of the subdivision or the type of improvements is not likely to cause health problems. F. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. G. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. H. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). I. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. J. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization"which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY In October of last year, the City Council approved a Planned Development for a 95 room, "extended stay" hotel (TownPlace Suites) upon the northern one half of the subject 9.8 acre property. Because the existing "Fairfield Suites" and "TownPlace Suites" are to be under common ownership, the applicant initially desired to locate both facilities upon a single lot of Planning Report—TownPlace Suites February 23, 1999 Page 3 record. For various reasons, the applicant has now decided to pursue the subdivision of the property. EXISTING CONDITIONS The southern portion of the subject site is presently occupied by the Fairfield Suites hotel. The northern portion of the site is vacant but was rough graded as part of previous development. A portion of the subject site lies within the shoreland overlay district of Fish Lake that establishes a maximum impervious surface coverage requirement of 25 percent. SURROUNDING USE The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Eagan Medical Center; zoned Planned Development and designated Central Area. South - Fairfield Suites; zoned Planned Development and designated Central Area. East - Chili's Restaurant and Holiday Station Store, zoned Planned Development and designated Central Area. West - Interstate 35E. EVALUATION OF REQUEST Compatibility with Surrounding Area - As part of the City Council's previous consideration (and approval) of the Planned Development it was determined that the proposed use was compatible with the surrounding area. Lots - As a condition of previous Planned Development approval, the applicant was required to conceptually depict a possible future subdivision of the property. While the Planned Development allows the coexistence of two principal upon a single lot of record, staff felt it was important to consider the possible sale of one of the site's hotels and subsequent need for each structure to be self-sustaining. As a result, the applicant was required to submit a conceptual subdivision plan that corresponds to expectant parking demands for each hotel. As shown on the preliminary subdivision, two individual lots have been proposed. Proposed Lot 1 measures 8.02 acres in size and would contain the existing Fairfield Suites. Proposed Lot 2 measures 1.74 acres in size and will contain the pending TownPlace Suites Hotel. Setbacks - Although the Zoning Code does not have specific setback requirements for a Planned Development, setbacks which would be applied to similar uses in other zoning districts (i.e. the RB, Roadside Business zone) have been satisfactorily met. Planning Report—TownPlace Suites February 23, 1999 Page 4 Off-Street Parking - While each proposed lot has demonstrated an ability to accommodate expectant off-street parking demands, it is considered unrealistic to assume that there will not be instances when the overflow parking needs of one hotel will not result in off-site parking. Further it will be necessary for service vehicles of Lot 2 (Town Place Suites) to cross over Lot 1 (Fairfield Suites) in order to gain access to the hotel's service area. Recognizing this, it is recommended that cross access/parking easements and covenants be established between the two lots. Such easements should be subject to review and approval by the City Attorney and recorded with the plat. Engineering Issues - Engineering related issues associated with this development were addressed as part of previous Planned Development processing and building permit review. Water Quality/Wetlands - This development is located within the watershed of Pond JP-3, a sediment basin which discharges to Fish Lake, a Class I direct contact recreation water body. Staff recommends on-site ponding to treat this runoff prior to discharge to Pond JP-3. The development parcel is mostly open grassland and gently rolling, with a topographic difference of only 10 feet from the northeast corner to the south side of the property. Staff recommends that the existing storm water pond is adequate to treat the runoff from this development. There are no jurisdictional wetlands within the development parcel. Parks - Park and trail dedication requirements were previously fulfilled as part of the original Duckwood Bluff subdivision. SUMMARY/CONCLUSION The proposed two lot subdivision is considered compatible with existing and anticipated uses in the area. ACTION TO BE CONSIDERED To recommend approval or denial of a Preliminary Subdivision entitled the "TownPlace Suites Addition" located north of Crestridge Lane between I-35E and Pilot Knob Road on property currently platted as Lots 1, Block 1, Duckwood Bluff in the SE 1/4 of Section 16. If approved, the following conditions should apply: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: Bl, 4 Planning Report—TownPlace Suites February 23, 1999 Page 5 2. The property shall be platted. 3. Cross access/parking easements and covenants shall be established between Lots 1 and 2. Such easements shall be subject to review and approval by the City Attorney and recorded with the plat. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. / 2� 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 LTS#5 STANDARD.CON g� FINANCIAL OBLIGATION—TOWNEPLACE SUITES ADDITION There are pay-off balances of special assessments totaling $22,222 on the parcel proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT USE RATE QUANTITY AMOUNT TOTAL Y CII LJ `• -' D �\ 4 zz o o� A 00 � I/� �a�LJ•r In M,-' c�c�� i]E7R�nR►\ E3 ENV10 EJLJLJ LJEJEJEJ��A © �m `�� LJLJEJEJ CJ LJ GJ ©� C0� �V,� 11 '�i. ��'` E7E�i. eJCJLJLJ •- ��■i:l E7©�� 11 pl 11 ��i �� i'i�E1C�t°. aro �i 'EE am as �,© � �, � �,� . pyo© bd,►�,,,� �. � �►►�� s!:�� v��©iso �\�r�®� _ Development./Developer. TownePlace Suites Addition Application: . . ivi Case No.: 16-PS-03-01-99 by DWooft Uurty Lw +City of Eagan i :i THIS MAP 13 INTENDED FOR REFERENCE USE ONLY ._. Zoning • Comprehensive Guide Plan Land Use Map . . Addition Application: Subdivision ■ -021 Current Land Use Designation: CA Central Area by Dakota County Land 5-1 Dep-timent 12J1*91L 11111= � � ■ ■\� � 'iii,. ��_ t � 11111111= � ■ moi•�,r� = � ��' i i� I ►- AVO-City of Eagan 12 , THIS MAP 13 INTENDED FOR REFERENCE USE ONLY D"qp7wt•- Y c z = g JAY' NZ 11I! Z-�r— t Ste• c bSl� x �_� � ��9�� t af -25th r r- NI�O[OJI I I I• t I ! I I I I I I I I ZO � rr / 4i I / l �— crone [us.xaorr ' Y[TSl 'tS.KDON ` or"I &.IS.K.00M `W t cn UJ CLz ab Z • � �1 \ 1 Y I 11 � I , 41 O 1> ccfh \\�` I ��-h\ +x 4�� `\ f\`�-•�\' _ •/r I moi\ PRELIMINARY SUBDIVISION . I z`T21 ViOS3NN IW 'N'd9'd3 �' ams aDyIdmol Hill; R �"� asa yS� .., x$84 �! x •o�ejaoaao■!-..'�„ �- ). ■ 4_ oYo�.+yv+o.m .. ONr tp•rq CD wU I../ I W g$ / ■g; xZL[ / �; uj a i - _ Q ■n I � / Y �F 4 t , vi W on c r Y F-- o,, 1 CC Q +asp / v` ) i �� •' \\� _ ..- ul CL •y 4• r � \ �� • I �IMg II � -1 0 r I > Q ____________________1 R L� Y.LOS3NNIn`'NYOY3 NOISIAIQBCIS S3I If1S 30V_1 Od Id3Nh10L 14 / I f� 3.V?10 i`.�"f61S3bJ — --D ..vw;7 '1 1-;! _ � - >►:.__ _ � I III i ' I Ili t I l I I I I A;►- � , � I Ij i dti \� " � ♦\ I ! Ili . Il- ��-� III! \\ I I � b I Il! 4 2 r , -r- LL I I� � - r SITE PLAN i i Agenda Information Memo March 2, 1999 Eagan City Council Meeting C. CONSIDER INTERIM ORDINANCE GREATER CEDARVALE AREA/HIGHWAY 13 CORRIDOR ACTION TO BE CONSIDERED: • Direct the City Attorney to prepare an Interim Ordinance to create a moratorium on development in the Cedarvale redevelopment area and the area east of Highway 77 and north and west of Highway 13 and set a Public Hearing date to consider the Ordinance. FACTS: • At its meeting on February 25, 1999, the Comprehensive Guide Plan Update Subcommittee recommended that the City create a moratorium on development in the abovementioned area for purposes of determining redevelopment opportunities. • Should the Council adopt an Interim Ordinance, consideration should be given to direct staff to negotiate with the SRF Consulting Group to expand its Scope of Services to incorporate the Highway 13 industrial corridor for purposes of determining redevelopment opportunities in the Cedarvale area. • In addition to expanding the scope of the SRF redevelopment study, the Council may wish to consider directing staff to work with the Dakota County HRA to determine the feasibility of creating a redevelopment tax increment financing district for the industrial area located along Highway 13. ATTACHMENTS: (1) Map of described moratorium area, page �/ ;.,�,,.�;-■111► 111111•�.� moi►' ...11.■=''' ��I`"�'�" Weil Wil. � ��• o --: ■1; Y��I�zzn-uuuun■1■■�_ ■■■ ii■Islas 1I m am- -, . �� - all . . �• ��■ Bonn AN OR am ►;;;_% Jam_ �r ,I \111111\.�■■11 D ' 1��'�\■�■��■■�� 1111• • 1� iii `i► � � _ � _ � _ ..ice i- �®EtEBI�� a ...IL�I��I. .►.•...�n_.-`. �..;_..1 :. -BI �•-`��.\ .11.1.'11 �, �� (• �\ %.�.•.-•� ►e■■1/�1111►I� � ♦, ��•�1 �'d1��' � 1.�.��:•I�q■nnm■•IID•.\�••.: � ��p■:�� OR low ® � ��.\D�■u■��a.�•.•�-uu Amu■■■■, �� .•�iai••_•■■nn■� i�Iaa• P•pr®.� ��,,a•. .�.�\�:■y�IIIIu•u4• ,� ` •••.0 1Uan1�� p• .IIIIr� nw aun: N p p s • • ♦sm■ • •— 111 . ��,� ....•,.••,..;,.►•►.�...... �;.111.....1./..111111-�i\ �=•r- ••• �' �" ■.•A••O uunnnw: lump■ nunuuu: ��\�Ir 1 ■ \\I.�A� 11■ �.9 �...11111. .::_.••..•..:.....1.-•...11.. •. .....111,1,,. -". 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III 111 III •■1■ __ o c ' ■. ■-.. ■ ;+City of Eagan _ I- Depa"W)er# THIS MAP IS INTENDED FOR REFERENCE USE ONLY 02/11/99 TILT 17:09 FAT 651 681 4738 EAG.kN PD Y (21002 t�tDg —+osY DATE CITY OF EAGAN NEW _ON SALE FEE 3830 PILOT KNOB ROAD RENEWAL _OFF SALE FEE EAGAN, MINNESOTA 66122 TEMPORARY TEMPORARY FEE 525.00 APPLICATION FOR MALT LICIUOR LICENSE PLEASE PRINT/,/�j APPLICANT M1'Cd 6,6MA,0 L 44X&&6 OWNER'-NAME (Last) (FkW) (Middle) (Law) (First) (Middle) Addreaa ,3y(g(,? db&:rd &ZZ AJA v Adowis Air s3trael e - 1 (sired) (Cay) I (State) (zip) (City) (State) (zip) Birthdate /Of i T/ S/3 Phone Birthdate 20A NAME 'CA vQ MANAGER'S NAME �.S Q .4,4.PS*,6 (Last) (First) (Middle) Addrm— 43 g.5,1zxAl y,&6f,&?iA.c WWII AddrM zl1`6Q �>✓�/�'-F i1CD $e7-£�2 trS 7— T �� ) (Street). (City) (stale) (Lw) (city) .�y9/yeathdate (state) 2ro) HEREBY APPLIES FOR MALT LIQUOR LICENSE for fhe year /Yy 9 from__ ,3 I %�_ to I (month) (date) (montn) (dale) Event:��i4& 66 &AG W Location:��t�>r s� �AeA a[v �,Efye��q� .4iwr (for temporary license) (Address) STRONG BEER: Yes X No Applicants who have an on sere wine license,and have 509E gross earnings from food,may sell strong beef MrW an additional license. Applicants who elect to sell strong beer must carry liquor liability insurance. Are you the actual proprietor? Yes( ) No(14 Are you the owner of the property of the business loaation7 Yes( ) No QQ Has any other license of this kind been granted to you? Yes 06 No( ) Where 14i4G1/V /1Fyk (City) (Year) Art any taxes,assessments or utility bills for the premises unpaid or delinquent? Yes( ) NoX.If yes,give reason. During the past year,has a summons been Issued under the Liquor Civil Liability Law MS 340A.87n Yes( ) No(>� If yes,attach summary copy. Have you ever been convicted? Yes( ) No PQ city (Other than a traffic offense) Is ties a joint ownership or silent partnership? Yes( ) No( ).If yes.please attach a listing of complete names,dates of birth,addresses and telephone numbers of everyone involved. I HEREBY VERIFY THAT THERE HAS BEEN NO CHANGE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS FROM ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS,WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES ARISING FROM THE GRANTING OF THIS 3.2 BEER LICENSE. 1(we)HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. IF AUTHORIZED SIGNATURE 4A��.ad (First) (f Middle) (Lest) FOR CITY USE QNLY POLIO L: YES(-7-j NO( ) 9 SIGNED "' DATED: CITY COUNCIL APPROVAL YES( ) NO( ) SIGNED DATED: ' �'• Minnesota Department of Public Safety ¢;E LIQUOR CONTROL DIVISION jr¢ 444 Cedar St., Suite 100 L. St.Paul,MN 5510 1-2 156 ` '3: (612)2966434 TTY (612)282-6555 APPLICATION FOR COUNTY/CITY ON-SALE WINE LICENSE (Not to exceed 14%of alcohol be volume) EVERY QUESTION MUST BE ANSWERED. If a corporation,an officer sball execute this application. If a partnership,a partner shall execute this applicalion.(PS 9114-94) Workers compensation inauance company. Name Policy # LICENSEE'S SALES&USE TAX LD4* To h for sales Iax #,call 296-6181 or 1-800-657-3777 Applicants Name(Business.Partnership,Corporation) Trade Name or DBA c Aki Cad ti�C C c .+ C 6( ; Business Addre.-Ib Busines hone Applicant's home Phone C, Gl-7C Cin• Counth. State Zip Code Is this appication U a transfer,give name of fonner o%%mer License period New ora �— Transfer I From To If aoration, e name.title.addres..and date of birth of each off-wAx. If a partnership. • •e name,address and date of birth of each artner. P_ er/(?fr •eer Name and Address DOB �'�l��F �cilY , ,� Chu — t�► `I�(c�f � -)Q0• 'lCin n�i ) ccan, Mni Partner/Officer Namc and Title Address DOB tUU W1v (� ` C er�L� CLt(1 �1ti�12� Partner/Officer Name and Title Address DOB Partner/Officer Name and Title Address DOB CORPORATIONS Date of ncorporaon Bae of ireorpor fan Certificate Number is corpora im authorizedto do business n�Innesaa? Iq Yes C No 11'a subsidiary of another oorporaim,givename and address ofparat corportian BUILDING AND RESTAURANT .game of building owner CMner's address c,i i 1501b w►►1nC4-ka-- k1e. , r6�51_-: 4_- Are Propm)Taxes delnyuen? tlasthe building owner any carneaiam,direa or ndcea, Re-taurant seangagaciy ❑ Yes No wth the applicau? ❑ Yes 0 No �t� � Hours f kill be available No.ofpeeple reaaurant employs No.of months per year relaurani Will food service be the prncple business? . will be open Yes ❑ No Deserbethepremisesto be licensed Ifthe restaurant isin omiunaion w•ih onether busness(resert,dc.) desaibe business OTHER INFORMATION Yes ❑No 1. 1 las the applicant or associates been granted an ou-sale non-intoxicating malt beverage(32)and/or a"set-up" license in enq unction with this wine license? 2,Yes ! I0 2. Is the applicant or an)'of the associates in this application a member of the county board or the city council / «-hick%%iN issue this license? If yes,in what capacity? . (If the applicant is the spouse of a member of the governing body,or another family relationship exists,the member shall not vote on this application.) Yes �No 3. During the past license year,has a summons been issued under the liquor civil liability(Dram Shop) (M.S. 340A.802). If yes,attach a copy of the summons. NO LICENSE WILL BE APPROVED OR RELEASED UNTIL THE S20 RETAILER ID CARD FEE IS RECEIVED BY MLC. Yes _No 4. I las applicant,partners,officers or employees ever had any liquor la« violations in Minnesota or elsewhere. If.o, give names,dates,violations and fmal Outcome. Ycs -i No 5. Does any person other than the applicants,bave any right,title or interest in the furuiture.fixtures or equipment in the licensed premises? If yes, give names and details. u Yes --No 6. Have the applicants any interests,directly or indirectly,in any other liquor establishments in Minnesota? Ifyes, g1••e name and address of the establishment. I CERTIFY T1iA1'[ITA VI:READ TTII��V�F STI ON AND P 'I- ANSIXTRS ARE TRUE ANll CORRECT TO'!}IF BEST OF MY OWN KNOWLI DGE. �� - / Signature of Applicant Uatc The licensee must have one of the following: aed me 17 A. Liquor Liability Insurance(Dram Shop)$50,000 per person; S 100.000 more than ouc person: S 10,000 property destruction; 550.000 and S 100,000 for loss of means of support. ATTACH "CERTIFICATE. OF f.NSUR.ANCE"TO TINS FORM. B. A Surety bond from a surety company with minimum coverage as specif icd above in A. z C. A certificalc from the State Treasurcr that the Licensee has deposited with the State, trust Funds having a market value of S 100,000 or S 100.000 in cash or securities. IF LICENSE IS ISSUED BY THE COUNTY BOARD,REPORT OF COUNTY ATTORNEY Ycs ENO I ccrtiR-that to the best of my knowledge the applicants named above are eligible to be licensed. If no,state reason. Signature Count}'Attorney County Date REPORT BY POLICE OR SHERIFF'S DEPARTMENT This is to certifj•that the applicant and the associates,named herein have not been convicicd within the past fn'e years for any violation of Laws of the State of Minnesota,Municipal or County. Ordinances relating to Intoxicating Liquor,except as follows -15�AJ I ___Sifnaturc Title Department Name IMPORTANT NOTICE ALL RETAIL LIQUOR LICENSEES MUST HAVE A CURRENT FEDERAL SPECIAL OCCUPATIONAL STAMP. THIS STAMP IS ISSUED BY THE BUREAU OF ALCOHOL, TOBACCO AND FIREARMS. FOR INFORMATION, CALL (612)290-3496 DATE CITY OF EAGAN NEW ✓ ON SALE FEE 3830 PILOT KNOB ROAD RENEWAL _ ' UFF SALE FEE 5.00 EAGAN, MINNESOTA 55122 TEMPORARY TEMPORARY FEE$2 APPLICATION FOR MALT LIQUOR LICENSE PLEASE PRINT nn 11 /� ' APPLICANT t`1 �\ Y l C t e OWNER,s/NrA'ME t�f U,Lli1V�S�T { d l�— < Last) (First) C 1Middle) Address /T`I�� str� � ( rFirst) (Middle) Address 2 n 1 (� /M (street)Im N _ 12 Z- (Street) .� (City) (State) (zip) (City) J. (State ip) Phone_(.,-,5.1 - (-It)!5,- Loo f '7116 Birthdate Phone (a!5/'1 ,5;—&/76)Birthdate DBA NAME MANAGER'S NAME (Last) (First) (Middle) Address Address (Street) (Street) (City) (State) (Zip) (City) (State) (Zip) Phone Phone Birthdate HEREBY APPLIES FOR MALT LIQUOR LICENSE for the year -,from / to / (month) (date) (month) (date) Event: Location: / Lam,N ba-k (for temporary license) (Address) STRONG BEER: Yes No Applicants who ha a an on-sale wine license,and have 50%gross earnings from food,may sell strong beer without an additional license. Applicants who elect to sell strong beer must carry liquor liability insurance. Are you the actual proprietor? Yes( ) No(� Are you the owner of the property of the business location? Yes( ) No-ww' Has any other license of this kind been granted to you? Yes( ) No Where (City) (Year) Are any taxes,assessments or utility bills for the premises unpaid or delinquent? Yes( ) NOK If yes,give reason. During the past year,has a summons been issued under the Liquor Civil Liability Law MS 340A.802? Yes( ) No"K If yes,attach summary copy. Have you ever been convicted? Yes( ) NoK City (Other than a traffic offense) Is this a joint ownership or silent partnership?`Yes( ) No K.If yes,please attach a listing of complete names,dates of birth,addresses and telephone numbers of everyone involved. I HEREBY VERIFY THAT THERE HAS BEEN NO CHANGE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR. THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS FROM ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS,WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANY ACTIVITIES ARISING FROM THE GRANTING OF THIS 3.2 BEER LICENSE. I(we)HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. AUTHORIZED SIGNATURE LI (First) (Full Middle) (Last) FOR CITY USE ONLY POLICE AP OV L: YES(V NO( ) r / ¢¢�� G SIGNED `� DATED 1-4G ' r CITY COUNCIL APPROVAL YES( ) NO( ) SIGNED DATED. EAGAN POLICE DEPARTMENT 3830 Pilot Knob Road PTS a°F Eagan, MN 55122 3ryNa �e 651-681-4700 F A G P N 4 651-681-4738 FAX DATE: February 22, 1999 TO: Chief Patrick Geagan FROM: Detective Doug Matteson SUBJECT: Wine/Beer Application; Magic Thai Cafe Magic Thai Cafe has opened a restaurant located at 1258 Lone Oak Rd. This is the small strip mall located at Lone Oak Rd. and Eagandale Blvd. The restaurant will employee two people initially, and will seat 22 people. Application indicates food will be available between the hours of 11:OOam and 9:OOpm. The applicants have asked for a on sale wine license and a malt liquor license. Magic Thai is a corporation, partnered by Chansamouth Sivongsay dob 8-20-72 and Mok Khounviseth dob 9-18-66. Both are U.S. citizens, living in Eagan I have conducted a criminal records check on both applicants and did not locate any criminal history on either applciant. Based on the information provided on the applications, I find no reason to deny the applicants the necessary permits for the above on sale wine/beer sales. FINAL ASSESSMENT HEARING f PROJECT HEARING DATES NUMBER 673R ASSESSMENT August 18, 1998 _ NAME TH 3 and School Road IMPROVEMENT July 19, 1994 and March I, 1995 NOW TH 3 and Red Pine Lane IMPROVEMENTS INSTALLED AND/OR ASSESSED: F.R.=FEASIBILITY REPORT FINAL F.R. RATES RATES IMPROVEMENT Sanitary Sewer Trunk $1660/AC $1.660/AC Sanitary Sewer Lateral $33 91/FF 2 2/F Water Trunk $1.740/AC S 1.740/AC Wat Lat.Benefit/Trunk-Non Residential 2 F $26.92/FF Wat Lat.Benefit Frunk Residential1$ 6.50/FF S 16.5 ,,/FF 4" Swr& I"Wtr Pr $I A94.90/PR $1.403.00!PR 8"Swr&6"Wtr Pr $3.568.66/PR $2.715.00-'PR 8"Swr&8"Wtr Pr $4.545.31/PR $3.251.00/PR 8"Swr&2 ea 8"wtrs S7.054,27/ 55.017.001 Storm Sewer Trunk-Residental .076/SO FT .076/SO FT Storm Sewer Trunk-Non Residential .116/50 ft .116/SO Storm Sewer Lateral $872.54/AC $828.00/AC Street Residential $63.26/FF4$ 9 60 FF Street Non-Residential $100.96/FF $86.53/FF Street Oversizing&TH 3 $2122.29/AC $1890.00!AC Other Traffic Signal,RRD Crossing,Driveway and Easement $419.634.23 LS $288.050.00 LS Driveway 53.991.77 LS N/A CONTRACT #OF INTEREST AMOUNT CITY NO.. PARCELS TERM RATE ASSESSED FINANCED 94-17&95-03 12. 15 YRS 6.50% $1.041.144 F.R. $606.327 F.R. CP RRD&DEA $1.271.953.05 $314.510.19 COMMENTS: r- MEMO ENGINEERING DIVISION city of eagan TO: DEANNA KIVI, SPECIAL ASSESSMENT CLERK FROM: GERALD R. WOBSCHALL DATE: JULY 20, 1998 SUBJECT: FINAL ASSESSMENT ROLL, PROJECT 673R TH 3/SCHOOL ROAD NOW RED PINE LANE STREET AND UTILITIES The City Council at the conclusion of the public hearing on July 19 1994 ordered Project 673R. According to the feasibility report, the following improvements were to be constructed and/or assessed. The improvements are: sanitary sewer lateral, sanitary sewer trunk, water lateral water trunk, sanitary sewer and water service pairs, stonn sewer trunk, storm sewer lateral, streetlight, traffic signal, railroad crossing and street improvements. According to the feasibility study it was proposed to assess the following: sanitary sewer trunk, water trunk, storm sewer trunk, storm sewer lateral, School Road oversizing, and TH 3 improvements using area methods of assessment, water and sanitary sewer lateral and street improvements using linear methods of assessment, sanitary sewer and water service pairs using a unit method, storm sewer improvements using an area method, and traffic signal and railroad crossings improvements using an assignment method. The methods of assessment proposed in the feasibility report are used in this report. Construction of the improvements was accomplished under Contract No.'s 94-17 and 95-03 and by contract with the Canadian Pacific Railroad and Dakota Electric Ass'n . The Construction is complete. The assessment hearing is scheduled for August 18, 1998. The following information was used in the preparation of the assessment roll. I. PROJECT COST The construction cost includes the amount of $1,138,202.71 paid to contractors, Dakota Electric Ass'n and Canadian Pacific Railroad for the construction of the following detailed improvements. Easement costs in the amount of$242,888.69 and other costs which consist of engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $568,995.47 were incurred resulting in an improvement and project cost of$1,950,086.87. The detail of these other costs is provided on Schedule I. The easement cost is allocated to trunk storm sewer improvement School Road Oversizing and to Independent School District 196. The other costs are allocated to the improvements constructed in order to determine the cost of each improvement. y ari r 2 EASEMENT CONSTRUCTION AND OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT SanitarySewer Lateral $71,102.80 $35,295.42 $106,398.22 S88, 344.00 Sanitary Sewer Trunk $16,645.20 $8,262.68 $24,907.88 $30,670.00 Water Lateral $58,476.50 $29,027.73 $87,504.23 $84,005.00 Water Trunk $16,912.00 $8,395.11 $25,307.11 $34,820.00 Services $20,288.00 $10,070.96 $30,358.96 $23,337.00 Storm Sewer Lateral $15,866.00 $7,875.88 $23,741.88 $20,868.00 Storm Sewer Trunk $51,171.50 $123,280.67 $174,452.17 $136,630.00 Street-Red Pine Lane $269,777.91 $239,966.05 $509,743.96 $471,830.00 Street-TH-3& $328,310.30 $162,973.20 $491,283.50 $444,925.00 Intersection Traffic Signal $108,768.90 $53,992.87 $162,761.77 $141,750.00 Railroad Crossing $142,599.25 $70,786.25 $213,385.50 $146,300.00 Easement $0 $38,961.22 $38,961.22 Driveway-School $3,024.35 $1,501.29 $4,525.64 Driveway-Mulvihill $0 $3,991.77 $3,991.77 Storm Utility $26,513.00 $13,161.05 $39,674.05 Bituminous Walk $8,747.00 $4,342.01 $13,089.01 $23,992.00 TOTAL $1,138,202.71 $811,884.16 $1,950,086.87 $1,647,471.00 Y )' A 3 N O M CD r� r CD O In r` 0 O N O O t7 r� N Z N 00 N C) r 0 0) 00 07 � O Lr) N O O (D r` Cl? LLI M r- cf h M N O M - O r *t 0 e- O O Ln r It O O O O Lr) U) m d' 'IT O O r- 00 O N O (D D co O U) co Cl) It O ti r` (o r- O co O Lr) 0? � LLJCn U rlU7 O V' C15 0) (M r- N 0) M CC I M (D Un 0 UI O N CO N CO r- r O N N (0 Co r M 00 D L W r r LI) r r (\) LL') (n r U) a � LU F- z N N Q 0 (D CD LLJ z cli cli r 0 D (DD cc LL ce) M N 00 M r (0 ti r (D 00 O r-- U) O N O O d rl- r` Z (V N N �- 0) r 0 0) 00 Ln r- O U) N O O (qr,� 00 LLI 00 r� v ti 00 N O) M r M r � LC) � 0 0 L� r (D O O O O Lf) U7 w tt rt w (D rl- O (D N 0) co 2 M 0) Lr M c'7 v O � P- N ti (D M O Lr) 0) O LLI u) (O V t` Un O 't M 0) Cl) - N 0) M CO It M O > Q O N 00 N CM r- r O N0') (D M N CO 0 U r r a Z C w � � Nt co co 0 �E a ocO rn cc� U 0 m 00 � Nv r (y ^p W JQ Q C/) NZ CD ti r C? Ul O ti C? N CO O N W U Q Ln N � LO O - N ti U) M N (D O O O r r U) N) M CO N M ti O 't r r- r*- O CD M O 0) O) O F- N N O M Olqt M M CO M M r ti LO 0) 0') U a Lri C6 rn C6 o Ln v cli r- cl cli cli C 1-: cli 00 U M N r N M CD 0 r 1` O V W O r r LO "s 2 .O O Q O O O O O O O r CO 0 0 0 Lr) O O O M O r ON U7 CD N N r f_ t` O O C0 M 6 6 6 6 4 6 N O r- r 00 t` ,T ti U7 r CD r O N O U r Cfl 'I O) N r- r- r- r M r- Lr) Lr) O N UI O O O O - O 0) 00 co (.0 N M 00 Q ti r LO r N U) N CN O N S � f' U U) r Z O U F- ~ L' _ c,.) O W J = + W F- m a Z 2 w W O w W J a Q' F- W LLI J J > � � 2 a O O = Q w w -� F- a W 0 Oz J a a-_ uWivWiFW � � U) a � � ( U)M: n � D J U F- 0 } } a (n Q' J F- W Z Z (n O w J O Q Q J F- Q Q W w > m a U W LLJ W � W W JQ Z Z F- ~ O O O M Z O J cn W Q ? F- can can � 0 0 m W O F- v00 0 � w c i cn o o FO 1I. ASSESSMENTS A. TRUNK ASSESSMENTS Trunk assessments for sanitary sewer, water and storm sewer trunk were proposed in the feasibility report for this project. These assessments will be proposed at the rates quoted in the hearing of March 1, 1995. Those rates are: Sanitary Sewer Trunk at $1,660 per acre, Water Trunk at $1,740 per acre and $.076 and $.116 per square foot for Storm Sewer Trunk. B. UTILITY TRUNK AND LATERAL AND STREET IMPROVEMENTS 1. Sanitary Sewer Improvements la. Sanitary Sewer Lateral The sanitary sewer lateral improvement installed in Red Pine Lane consists of 1,708 I.L 8-inch diameter sanitary sewer line, structures and appurtenances. The construction cost was $71,102.80. Other costs in the amount of$35,295.42 were allocated to the construction costs. This results in an improvement and assessable cost of$106,398.22 to the benefitting properties. The feasibility report called for this improvement to be 100% assessed using a linear method. The assessment rate was computed in the following manner: IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE $106,398.22 3,138.10 F.F. $33.91/F.F. lb. Sanitary Sewer Trunk The sanitary sewer trunk improvement consists of 160 I.f. 8-inch diameter sanitary sewer line, structures and appurtenances installed at the intersection of Red Pine Lane and TH 3. The construction cost was $16,645.20. Other costs in the amount of$8,262.68 were allocated to the construction costs. This results in an improvement and assessable cost of$24,907.88. The feasibility report called for this improvement to be assessed using an area method. The assessment rate being used is the rate presented in the feasibility study. 2. Water Improvements 2a. Lateral Benefit from Water Trunk The water lateral improvements installed in Red Pine Lane consisted of the installation 1,724 1. f. of 12-inch diameter water lateral, structures and appurtenances were installed at a construction cost of$58,476.50. Other costs in the amount of$29,027.73 were allocated to the construction costs. This results in an improvement and assessable cost of$87,504.23. The feasibility report called for this improvement to be assessed using a linear method. There were two assessment rates presented in the feasibility study, The improvement rate was presented as the proposed rate for the non-residential properties and the fee schedule rate of 16.50/ LL is used for residential properties. The assessment rate for non-residential properties was computed in the following manner: 5 IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE $87,504.23 3,138.10 F.F. $27.88/F.F. 2b. Water Trunk The water trunk improvements consisted of the installation 244 1. L of 12-inch diameter water lateral, structures and appurtenances were installed at the intersection of red pine lane and TH 3 at a construction cost of $16,912.00. Other costs in the amount of$8,395.11 were allocated to the construction costs. This results in an improvement cost of$25,307.11 The feasibility report called for this improvement to be assessed using an area method. The assessment rate being used is the assessment rate presented in feasibility study. 3. Sanitary Sewer and Water Service Pairs The following combinations of sanitary sewer and water service pairs were installed in Red Pine Lane: 4-inch PVC sanitary and 1-inch copper water services, 8-inch PVC sanitary and 6-inch DIP water services, 8-inch PVC sanitary and 8-inch DIP water services 8-inch PVC sanitary and 2 each 8-inch DIP water services The pairs were constructed at a cost of$20, 288.00. Other costs in the amount of$10,070.96 were allocated to the construction costs. This results in an improvement and assessable cost of $30,358.96 to the benefitting properties. The feasibility report called for this improvement to be 100% assessed using a unit method. The assessment rates were computed in the following manner: Service Type Construction Easement& Total # of Rate per Cost Other Costs Services Service 4 in Sanitary Sewer $1,416.00 $702.90 $2,118.90 3 $706.30 8 in sanitary Sewer $8,165.00 $4,053.10 $12,218.10 6 $2,036.35 1 in Copper $1,581.00 $784.81 $2,365.81 3 $788.60 6 in DIP Water $4,096.00 $2,033.25 $6,129.25 4 $1,532.31 8 in DIP Water $5,030.00 $2,496.89 $7,526.89 3 $2,508.96 The assessment rates for the various combinations are: 4-inch PVC sanitary and 1-inch copper water service 4 in Sanitary Sewer $706.30 1 in Copper $788.60 Assessment rate $1,494.90 6 8-inch PVC sanitary and 6-inch DIP water services 8 in sanitary Sewer $2,036.35 6 in DIP Water $1,532.31 Assessment rate $3,568.66 8-inch PVC sanitary and 8-inch DIP water services 8 in sanitary Sewer �y-;�, $2,036.35 8 in DIP Water - $2,508.96 Assessment rate ; $4,545.31 8-inch PVC sanitary and 2 each 8-inch DIP water services 8 in sanitary Sewer $2,036.35 8 in DIP Water $2,508.96 8 in DIP Water $2,508.96 Assessment rate $7,054.27 Storm Sewer Improvements 4a. Storm Sewer Lateral The storm sewer lateral improvement is for additional pipe sizing provided from Pond LP-27.4 to Pond LP-27. The construction cost of the additional pipe sizing was computed at $15,866.00. Other costs in the amount of $7,875.88 were allocated to the construction costs resulting in an improvement and assessable cost of $23,471.88 to the benefitting property. The feasibility report called for this improvement to be 100% assessed using an area method. The assessment rate was computed in the following manner: IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE $23,471.88 32.309 AC $872.54/AC 4b. Storm Sewer Trunk The storm sewer trunk improvement is for the outlets of Pond LP27.4 LP27.3 to Pond LP27. The construction cost of the varied pipe sizes and appurtenances is computed at $51,171.50. Other costs in the amount of $25,401.53 and easement costs in the amount of$97,879.14 were allocated to the construction costs resulting in an improvement cost of$174,452.17. The feasibility report called for this improvement to be assessed using an area method. The assessment rates being used are those presented in the feasibility study. 7 5. Street The street improvement consists of the construction of TH 3 and Red Pine Lane. Red Pine Lane was constructed at a 36-foot width with a transition to 44 foot at a 9-ton rating. TH 3 was reconstructed to State standards to provide turning lanes and transitions .The construction costs include curb and gutter, storm sewer for street drainage, streetlights and a paved asphalt surface. The construction cost of these improvements totals $598,088.21. Other costs and easement costs in the amount of $402,939.25 were allocated resulting in an improvement cost of $1,001,027.46. The feasibility report called for this improvement to be assessed using linear and area methods of assessment. The costs of the 36 foot equivalent and the 32 foot equivalent streets are to be assessed using the linear method of assessment. Over sizing, easement, intersection and balance of TH-3 costs are to be assessed using an area method of assessment. In addition the feasibility report called for the City to assess 2/3 of the over sizing, easement and intersection costs and 1/2 of the balance of TH 3 costs. The assessment rates were computed in the following manners: 5a. 36 foot street cost equivalent The cost to construct the 36 foot street is computed using the following quantities and bid prices: QUANTITIES MEASURE DESCRIPTION BID COST PRICE 24000 CY COMMON EXCAVATION $3.25 $78,000.00 3850 TN AGGREGATE BASE, CLASS 5 $7.50 $28,875.00 1300 TN BITUMINOUS BASE COURSE $18.20 $23,660.00 500 TN BITUMINOUS WEAR COURSE $21.25 $10,625.00 3462 LF B618 CONCRETE CURB $7.00 $24,234.00 2 AC SEED W/MULCH, FERTILIZER $1,000.00 $ 2,000.00 200 CY TOPSOIL BORROW $6.00 $ 1,200.00 1 LS STRIPING $2,976.00 $ 2,976.00 STORM SEWER $40,281.00 STREET LIGHTS $10,000.00 CONSTRUCTION COST $221,851.00 OTHER COST ALLOCATION $110,126.81 IMPROVEMENT COST $331,977.81 The assessment rate was computed using the following: IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE $331,977.81 3288.1 F.F. $100.96/F.F. 8 �a 5b. 32 foot street cost equivalent The cost to construct the 32 foot street is computed using the following quantities and bid prices: QUANTITIES MEASURE DESCRIPTION BID COST PRICE 7500 CY COMMON EXCAVATION $3.25 $24,375.00 2500 TN AGGREGATE BASE, CLASS 5 $7.50 $18,750.00 660 TN BITUMINOUS BASE COURSE $18.20 $12,012.00 330 TN BITUMINOUS WEAR COURSE $21.25 $ 7,012.50 3462 LF B618 CONCRETE CURB $6.75 $23,368.50 2 AC SEED W/MULCH, FERTILIZER $1,000.00 $ 2,000.00 200 CY TOPSOIL BORROW $6.00 $ 1,200.00 STORM SEWER $40,281.00 STREET LIGHTS $10,000.00 CONSTRUCTION COST $138,999.00 OTHER COST ALLOCATION $68,999.09 IMPROVEMENT COST $207,998.09 The assessment rate was computed using the following: IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE $207,998.09 3288.1 F.F. $63.26/F.F. 5c. Area Method The costs associated with the area method of assessment were computed using the following: ASSESSABLE ASSESSABLE AMOUNT RATIO PORTION COSTS ASSOCIATED WITH TH 3 $491,283.50 LESS STATE PAID SHARE ($363,622.55) $127,660.95 X'S Y2 $63,830.48 RED PINE LANE COSTS $509,743.96 (Including Easements) LESS EASEMENT COSTS ($106,048.33) LESS ASSESSED AMOUNT ($273,868.67) OVER SIZING AND INTERSECTION $129,826.96 X'S 2/3 $86,551.31 COSTS EASEMENT COSTS $106,048.33 X'S 2/3 $70,698.89 ASSESSABLE PORTION $221,080.68 9 The assessment rate was computed using the following: IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE $221,080.68 104.171 AC $2,122.29/AC 6. Other 6a. Elementary School 18 The "Other" improvements consist of the installation of the following detailed improvements with respect to construction costs and other costs: CONSTRUCTION OTHER IMPROVEMENT DESCRIPTION COST COSTS COST DRIVEWAY APRON $ 3,024.35 $ 1,501.29 $ 4,525.64 RAIL CROSSING $ 142,599.25 $ 70,786.25 $ 213,385.50 TRAFFIC SIGNAL $ 108,768.90 $ 53,992.87 $ 162,761.77 EASEMENT COST $ 38,961.22 $ 38,961.22 TOTAL $ 254,392.50 $165,241.63 $ 419,634.13 The improvement cost is assessed to Lot 1, Block 1 Elementary School #18 as a Lump Sum Amount. The assessment rate was computed in the following manner. IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE $419,634.13 1 Lump Sum $419,634.14/Lump Sum 6b. Lot 5, Block 1, Halley's Addition The"Other" improvement consists of the installation of: CONSTRUCTION OTHER IMPROVEMENT DESCRIPTION COST COSTS COST DRIVEWAY APRON $ $ 3,991.77 $ 3,991.77 The above driveway apron was installed at the request of the property owner when Project 687R completed in the Halley's Addition. It's cost was transferred to this project because the parcel was not noticed under Project 687R. 10 IMPROVEMENT COST ASSESSABLE UNITS ASSESSMENT RATE $3,991.77 1 Lump Sum 3,991.77/Lump Sum 7. Storm Sewer Utility The Storm Sewer Utility improvement consists of the construction of Pond LP-26.1 and its outlet at the intersection of Red Pine Lane and TH 3. The cost of the construction was $26,513.00. Other costs in the amount of $13,161.05 were allocated to the construction costs. This results in an improvement cost of $39,674.05. The storm sewer utility fund provides the financing for this improvement. 8. Trail The Trail improvement consists of a 8' foot bituminous trail constructed on the south side of Red Pine Lane. The construction cost was $8,747.00. Other costs in the amount of $4,342.01 were added resulting in an improvement cost of$13,089.01. The trail cost is to be financed by the Major Street Fund. C. ASSESSMENT TERMS The assessments are proposed for a term of 15 years. The interest rate is 6.5% per annum on the unpaid balance. it III. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST REVENUE (RESPONSIBILITY) Sanitary Sewer Lateral $106,398.22 $106,397.29 $(.93) Sanitary Sewer Trunk $24,907.88 $31,583.16 $6675.26 Water Lateral $87,504.23 $69,959.54 $(17,544.69) Water Trunk $25,307.11 $46,930.79 $21,623.68 Services $30,358.96 $30,358.92 $(.04) Storm Sewer Lateral $23,741.88 $23,741.75 .13 Storm Sewer Trunk $174,452.17 $44,405.56 $(130,046.61) Street-Red Pine Lane $509,743.96 $431,119.66 $(78,624.30) Street-TH-3& Intersection $491,283.50 $63,830.48 $(427,453.02) Traffic Signal $162,761.77 $162,761.77 $.00 Railroad Crossing $213,385.50 $213,385.50 $.00 Easement $38,961.22 $38,961.22 $.00 Driveway-School $4,525.64 $4,525.64 $.00 Driveway-Mulvihill $3,991.77 $3,991.77 $.00 Storm Utility $39,674.05 $(39,674.05) Bituminous Walk $13,089.01 $(13089.01) TOTAL $1,950,086.87 $1,271,953.05 $(678,133.82) 12 The following City Funds will provide financing for the non funded portions of the Project: FUND CITY RESPONSIBILITY Sanitary Sewer Trunk $6,675.26 Water Trunk $4,078.99 Storm Sewer Trunk $(130,046.61) Major Street Fund $519,166.33 $(155,543.78) Less State Financing $(363,622.55) Storm Utility $(39,674.05) TOTAL $(314,510.19) Gerald R. Wobschall Reviewed: Reviewed: Public Works Department Finance Department Dated: Dated cc: Thomas A. Colbert, Director of Public Works Tom Pepper, Assistant Finance Director Jim Sheldon, City Attorney Sue Sheridan, Accountant I 13 8/7/98 OWNER LISTING 1 PROPERTY PROPERTY TOTAL SUPPL'MNTL OWNER NAME (DENT# BARR LYNN A 10-03600-012-81 8,574.04 BECKER ROBERT H 10-57690-070-05 899.44 BELL DAVID S 10-57690-040-04 899.44 BENSON IAN ROGER 10-57690-050-05 899.44 BRAUN CURTIS A 10-57690-010-05 899.44 BURKARD MICHAEL J 10-57690-030-02 899.44 CARPENTER KEVIN D 10-57690-050-02 899.44 CARROLL JACOB 10-03600-014-76 12,297.58 CITY OF EAGAN 10-03600-022-08 17,091.00 CITY OF EAGAN 10-57690-020-00 0.00 COOPER MATTHEW A 10-57690-030-04 899.44 DOLS JEFFREY 10-57690-020-04 899.44 DYBING R BRYAN 10-31800-020-02 4,859.61 , ENDSLEY JAMES W 10-57690-080-01 899.44 FINCH EUGENE 0 10-03600-010-08 2,653.92 � p FINCH EUGENE D 10-03600-010-82 163,212.27 t �, FIRST RESIDENTIAL HOMES INC 10-57691-010-01 7,121.49 F FODOR ROBIN 10-57690-040-05 899.44 ♦ ' FRATTALONE MICHAEL J 10-03600-021-75 35,783.00 GLIVA KEVIN A 10-57690-040-03 899.44 GRIFFITH DAVID 10-57690-100-04 89944 HANNON MARK D 10-57690-020-01 899.44 HARRIS RONALD J 10-57690-030-05 899.44 HAUS BRADLEY P 10.57690-020-02 899.44 HEDTKE BRIAN K 10-57690-080-04 899.44 HELM JAMES R 10-57690-090-05 899.44 HYSTER DENNIS C 10-31800-010-01 3,865.60 IND SCHOOL DIST 196 10-23610-010-00 33,510.81 IND SCHOOL DIST 196 10-23610-010-01 626,030 00 JALIVAY RAY D 10-57690-040-02 899.44 JANSEN MARK T 10-57691-030-01 7,121.49 JIMS EQUIPMENT SERVICE INC 10-03600-021-79 96,242.95 JONES DENNIS J 10-57690-060-05 899.44 KING THOMAS 10-57690-010-01 899.44 KLOTZ RONALD L 10-57690-050-04 899.44 KOLB RONALD 10-03600-030-81 2,82264 LE TINH 10-57690-090-01 899.44 MANLEY BRO CONST INC 10-57650-030-02 693.68 MANLEY BRO CONST INC 10-57650-110-02 693.68 MAROTZKE DONALD C 10-03600-014-81 7,623.25 MAROTZKE EARL 10-57650-120-01 15,954.58 MAROTZKE EARL 10-57650-130-01 9,711.49 MAROTZKE EARL H 10-03600-013-81 5,361.74 MATTSON RANDALL J 10-57690-010-04 6,956.99 MELLON KEVIN S 10-31800-030-01 4,859.61 MILLER RANDALL D 10-57690-020-03 899.44 MILLER THOMAS A 10-57690-010-02 899.44 MOSBRUCKER BARRY J 10-57690-090-04 899.44 MULVIHILL ARTHUR T 10-31800-040-01 4,859.61 MULVIHILL ARTHUR T 10-31800-050-01 60,357.13 NELSON EVELYN 1 10-03600-010-75 15,812.06 NELSON THOMAS M 10-57690-070-01 899.44 NEVANEN BRIAN J 10-57690-080-05 899.44 NORQUIST NEIL S 10-57691-040-01 7,121.49 NORRIS BETH E 10-57690-060-04 89944 ORFEI JAMES J 10-57690-030-01 899.44 PARKS JOSEPH E 10-57690-050-01 899.44 REINHARDT DARYL C 10-57690-070-04 899.44 RHONE MICHAEL A 10-57690-030-03 899.44 ROGERS JEFFREY A 10-57690-040-01 899.44 ROYAL OAKS HOLDING CO 10-57650-010-00 0.00 ROYAL OAKS HOLDING CO 10.57650-010-01 69368 8/7/98 OWNER LISTING 2 ROYAL OAKS HOLDING CO 10-57650-010-02 693.68 ROYAL OAKS HOLDING CO 10-57650-010-03 693.68 ROYAL OAKS HOLDING CO 10-57650-020-01 693.68 ROYAL OAKS HOLDING CO 10-57650-020-02 693.68 ROYAL OAKS HOLDING CO 10-57650-020-03 693.68 ROYAL OAKS HOLDING CO 10-57650-030-01 693.68 ROYAL OAKS HOLDING CO 10-57650-030-03 693.68 ROYAL OAKS HOLDING CO 10-57650-040-01 693.68 ROYAL OAKS HOLDING CO 10-57650-040-02 693.68 ROYAL OAKS HOLDING CO 10-57650-040-03 693.68 ROYAL OAKS HOLDING CO 10-57650-050-01 693.68 ROYAL OAKS HOLDING CO 10-57650-050-02 693.68 ROYAL OAKS HOLDING CO 10-57650-050-03 693.68 ROYAL OAKS HOLDING CO 10-57650-060-01 693.68 ROYAL OAKS HOLDING CO 10-57650-060-02 693.68 , ROYAL OAKS HOLDING CO 10-57650-060-03 69368 ROYAL OAKS HOLDING CO 10-57650-070-01 693.68 aK ROYAL OAKS HOLDING CO 10-57650-070-02 693.68 _ ROYAL OAKS HOLDING CO 10-57650-070-03 693.68 r"'?�'" ROYAL OAKS HOLDING CO 10-57650-080-01 693.68 ; ROYAL OAKS HOLDING CO 10-57650-080-02 693.68 ,. ROYAL OAKS HOLDING CO 10-57650-080-03 693.68 ROYAL OAKS HOLDING CO 10-57650-090-01 693.68 ROYAL OAKS HOLDING CO 10-57650-090-02 693.68 ROYAL OAKS HOLDING CO 10-57650-090-03 693.68 ROYAL OAKS HOLDING CO 10-57650-100-01 693.68 ROYAL OAKS HOLDING CO 10-57650-100-02 693.68 ROYAL OAKS HOLDING CO 10-57650-110-01 693.68 ROYAL OAKS HOLDING CO 10-57650.110-03 693.68 ROYAL OAKS HOLDING CO 10-57650-120-02 693.68 ROYAL OAKS HOLDING CO 10-57650-120-03 693.68 ROYAL OAKS HOLDING CO 10-57650-130-02 693.68 ROYAL OAKS HOLDING CO 10-57650.130-03 693.68 ROYAL OAKS HOLDING CO 10-57650.140-01 693.68 ROYAL OAKS HOLDING CO 10-57650-140-02 693.68 ROYAL OAKS HOLDING CO 10-57650-140-03 693.68 ROYAL OAKS HOLDING CO 10-57650-150-01 693.68 ROYAL OAKS HOLDING CO 10-57650-150-02 693.68 ROYAL OAKS HOLDING CO 10-57650-150-03 693.68 ROYAL OAKS HOLDING CO 10-57650-160-01 693.68 ROYAL OAKS HOLDING CO 10-57650-160-02 693.68 ROYAL OAKS HOLDING CO 10-57650-160-03 693.68 ROYAL OAKS HOLDING CO 10-57650-170-01 693.68 ROYAL OAKS HOLDING CO 10-57650-170-02 693.68 ROYAL OAKS HOLDING CO 10-57650-170-03 693.68 ROYAL OAKS HOLDING CO 10-57650.180-03 693.68 ROYAL OAKS HOLDING CO 10-57650.190-03 693.68 ROYAL OAKS HOLDING CO 10-57650-200-03 693.68 ROYAL OAKS REALTY INC 10-57650-100-03 693.68 SCHILTZ WILLIAM G 10-31800-040-02 4,859.61 SCHRINER MAUREEN M 10-57690-020-05 899.44 SEIPEL LARRY P 10-57690-010-03 899.44 SHAMROCK DEV INC 10-57690-040-00 899.44 SHAMROCK DEV INC 10-57692-010-01 899.44 SHERMO JEFFREY 10-57691-020-01 7,121.49 SKINN RICHARD W 10-31800-010-02 3,865.60 TJORNHOM STEVEN M 10-57690-060-01 899.44 WEST END HUNTING&FISHING 10-03600-010-80 15,433.26 WILSON GREGORY T 10-57690.060-02 899.44 WOOD THEODORE 10-31800-020-01 4,859.61 YOUNG JOHN J 10-31800-030-02 4,859.61 1,271,953.05 U 1 li Eugene Finch 022-08 $2,653.92 12 19Ell M. Frattolon $35,783.00 13 City of Eagan 8-6-98 d $17,091.00 14 o� $7,1211K.49/1-OT1 1 _7 021 75 1 2 4 E. Nelson PINESEDG j Eugene Finch $15,812.06 2ND A D. g Jacob $163.212.27 3 Carroll LANE _ 3 <``. $12,297.58 F, ISD #196 1g 1 4 : 014-76 oi0-e2 Q�� $33,510.81 NO• 5 ^� �Fo SGN• ,\- w\'(PR� 2 6 Lotl,Block 4 ur 5 5 M�\v $6,956.99 Mulvihill qq��` 4 Ij 7 60 357.13 1 Arthur 4 William 4 e` 9 Mulvihill Schiltz S :- $4,859.61 $4,859.61 Jim's Equipment 1 MC) Service Kevin 3 ,) 2John Jim Oberg Mellon Young *�10 $96,242.95 $4,859.611 3$4,859.61 i 2 Theodore Brian a o 2 Wood Dybing I o id 9 4 _ $4,859.6122$4,859.61 e ISD #196 mw � 021-79 DennisRichard $625,030.00 0`o Q 022-79 Hster Skinn > y 5 $3,865.601 $3,865.60 O iv q b 7 13 g 029 791 014-81 >7 1 i6 Donald 010-80 Marotzke EarlA $7,623.25 Marotzke _ $9,711.49 :- 12 jj _4 West End Hunting & Fishing r =14 vZ $15,433.26 13 T Earl Marotzke V e ` $5,361.74 , , 1k, Earl - PART DF\013-81 Marotzke 9; `f8 $15,954.58 Y9 3 FJ Lynn Barr $8,574.04 �(0 _ 6 12 PART of\013-81 030-81 012-81 Ronald Kolb $2,822.64 010-33 PinesEd e $899.44�Lot Pine Tree Forest $693.68/Lot H:Assessrnents/673costs Proj. 673R — T.H.3 & Red Pine Lane — Assessment Amounts Q 1 11 12 19 18 17 16 15 11 Fn 022-08 12 Z �W 13 13 B-6-98 ti� 14 15 16 15 14 021-75 010.75 021-75 1 P NE 1 EDG — + A A ADD.4 0 1 3 '` LANE 3 010-82 • • /� N4 � 41014-76 5 .t� �. 6 5- C\LC\L 7 5 1 4 P,- �P� 6 5 8 9 snm 4 S 1 1 2 0,� 4 5 1 021-79 F3 1 2 3 2 2 P�� W 2 S 10 9 6 6 3 3 aC�, I 3 < 4Q 022-79 so 1 m 1 S V 45 sag ;19 1 6 7 8 9 14 15 16 17 17 16 15 .' 014-81 5', 010-80 9 13 2 y 14 'N\ 13 8 13 LEGEND ��\ 74 14 7 12 2 Lateral Benefit Water — Residential @ $16.50/F.F. 15 6 11 Sanitary Sewer Lateral 0 $33.91/F.F. 6 16 5 10 Street Residential Eqivelent @ $63.26/F.F. 9 17 4 9 Lateral Benefit Water — Non Residential © $27.88/F.F. 18 3 8 Sanitary Sewer Lateral @ $33.91/F.F. 19 2 7 Street Residential Eqivelent — Non Residential @ $100.96/F.F. 20 1 6 4" Sanitary Sewer & 1" Water @ $1,494.90/Pair 5 0 8" Sanitary Sewer & 6" Water 0 $3,568.66/Pair 1 2 3 4 ® 8" Sanitary Sewer & 8" Water 0 $4,545.31/Pair + 8" Sanitary Sewer & 2 ea. 8" Water @ $7,054.57/Pair Fc\-L Corner Lot Credit Given H;Assessments/673LATERAL Proj. 673R — T.H. 3 & Red Pine Lane — Assessments Q �l B-5-98 • 11 15 12 19 18 17 16 11 .022 8 12 2 _ i3 13 o 14 15 16 15 14 o - .1,021-7 021-75 1 2 PINES i 2N ADD. 3 2 LANE 3 .010_ 1 4I 014-76 2 5 . i C7v 4 7 4 5 6 1_7 I S 2 Jl� 4 5 I 2 2 xxxII 10 9 8 6 3 3 �P 3 4 Q= 022-79 5 4 5 6 7 8 9 14 15 16 17 17 CONIFEROUS 16 074-81 1 11 10 15 1312 9 14 2 d 3 13 8 13 4 14 7 12 2 010-80 LEGEND I 5 5 6 11 16 5 10 — Sanitary Sewer Trunk �� 7 17 4 9 ® $ 1 ,660.00/ Ac. 12 is is 3 s Water Trunk Q�� 9 19 2 7 0 @ $ 1 ,740.00 20 1 6 10 S ® T.H. 3 & Red Pine Lane 1 2 3 4 030-81 Oversizing ® S 2,122.29/ Ac. '1 010-33 GOVT LOT 2, SEC. 9 010-29 HAssess/ents/673WaterLSon Proj. 673R — Sewer & Water Trunk Assessments T.H. 3 & Red Pine Lane Oversizing W ams-9a� 1 u 15 12 19 18 17 16 11 12 13 13 2 o� 14 15 F(- 15 14 0 7 4 — P '3 3 0- 01 76 5 3 - 1 4 7 4 4 3 1 2 3 1 021-79 2 2 2 9 �4 022-79 1 1 7 14 15 16 17 17 16 LEGEND 1 11 10 15 13 2 12 9 14 3 13 8 13 ® Storm Sewer Trunk © 4 14 7 12 2 S.F. Rate $ 0.076/SgFt 1 5 5 6 11 16 5 10 Storm Sewer Trunk C.I. Rate $ 0. 1 16/Sq Ft � 17 4 9 18 3 8 8 ® Storm Sewer Lateral @ 9 19 2 7 S.F. Rate $ 872.54/ Ac. 10 20 1 6 5 amm. 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