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01/05/1999 - City Council Regular 1 r AGENDA EAGAN CITY COUNCIL-REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING JANUARY 5,1999 6:30 P.M. I. ROLL CALL&PLEDGE OF ALLEGIANCE II. OATH OF OFFICE III. ADOPT AGENDA&APPROVAL OF MINUTES(BLUE) IV. VISITORS TO BE HEARD(10 MINUTE TOTAL TIME LIMIT) V. DEPARTMENT HEAD BUSINESS(BLUE) VI. CONSENT AGENDA(PINK) ,Z A. PERSONNEL ITEMS ®3 B. EXEMPTION from lawful gambling license,South Metro Chapter of Minnesota Deer Hunters Association,to conduct a raffle at Royal Cliff Banquet Facility on February 26,1999 �s C. PROJECT 733,McKee Addition assessment roll amendment(EZ Air Park) 6 D. PROJECT 754,present feasibility report/order public hearing(Hilltop Estates-Street Rehabilitation Overlay) P 6 E. PROJECT 755,present feasibility report/order public hearing(Meadowlands 1st Add.-Street Rehabilitation Overlay) F. GRANT APPLICATION,Minnesota Auto Theft Prevention Program � 9 G. TOBACCO LICENSE renewal Blackhawk Liquor located at 4130 Blackhawk Road �10 H. APPROVE application,SEP Grant P// I. CHANGE ORDER,Cascade Bay W1,3 J. MODIFICATION-Planned Development(Lexington Pointe Thirteenth Addition-Walgreens) /,Q/S K. APPROVE application,Metro Greenways Planning Grant and RESOLUTION,supporting the allocation of matching funds for a"Metro Greenways Planning Grants"Project / P/7 L. EXTENSION of snow grooming contract with Dakota County 9 M. CONTRACT 96-11,approve final payment(Yankee Doodle Rd.-Transportation Improvements) pao N. CONTRACT 98-16,approve Change Order#3,Wescott Woodlands(Street&Utility Improvements) oZ� O. CONTRACT 98-18,approve Change Order#1,Oak Pond Road(Street&Utility Improvements) p '�9 P. PROJECT 97-YY,acknowledge completion/authorize City maintenance(Town Centre 70 / Twentieth Addition-Utilities) ��9 Q. PROJECT 98-H,acknowledge completion/authorize City maintenance(Delta Dental-Utilities) p3D R. TOBACCO LICENSE,Pro Stop located at 850 Lone Oak Road /VII. 7:00-PUBLIC HEARINGS(SALMON) VIII. OLD BUSINESS(ORCHID) .31 A. CONFIRMATION of cancellation of February 9,1999 Special Election and receive additional direction on creation of Election Issues Task Force �.3 B. CONSIDER REQUEST for Traffic Study(Wescott&Lexington Ave-Signalization) IX. NEW BUSINESS(TAN) f3 9 A. WAIVER OF SUBDIVISION,Brandt Engineering,to shift the lot line between Lots 6 and 7,Block 5,Gardenwood Ponds by.07'to eliminate the encroachment of a retaining wall,located at 834 and 838 Bear Paw Trail in the NE 1/4 of Section 23 B. WAIVER OF SUBDIVISION,Brandt Engineering,to shift the lot line between Lots 9 and 10,Block 4,Gardenwood Ponds approximately 5'to allow for a driveway turn-around,located at 3868 and / 3872 North Ridge Drive in the NE 1/4 of Section 23 �S6 C. COMPREHENSIVE GUIDE PLAN AMENDMENT,Easter Lutheran Church,changing the land use designation of approximately 2 acres from D-1,Single Family Residential,to PF,Public Facilities;PLANNED DEVELOPMENT AMENDMENT,rezoning 2 acres from R-1 to PD and including the acreage within the existing Easter Lutheran planned development;and CONDITIONAL USE PERMIT to the impervious surface requirements allowed in the shoreland overlay district,located on the NW corner of Pilot Knob and Cliff Roads in the SE 1/4 of Section 28 X. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE(GREY) XI. ADMINISTRATIVE AGENDA(GREEN) XII. VISITORS TO BE HEARD(for those persons not on agenda) XIII. ADJOURNMENT XIV. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities,facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,marital status,sexual orientation,or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received,the City of Eagan will attempt to provide such aid. Updated 12/30/98-10:40 a.m. Minutes of the Regular City Council Meeting December 15,1998 page i MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan,Minnesota Kember 15,19% A regular meeting of the Eagan C[�,y.Counal was held on Tuesday,December 15,1998 at 6:30 p.m.at the Eagan Municipal Center. PreseltteiSQi? d Councilmeinbers Wachter,Awada, Malin and Blomquist. Also present were? i •; Hedges,Senior Planner Mike Ridley, Director of public Works Tom Colbert,atp �ity Attonney'Jim Sheldon Councilmember Awada moved,Councilmember Blomquist seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 .::.::.:>.. :{:: ltCES flF T ;? B:, , ..x litEG , t Councilmember Blomquist movmber Awada seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 RECOGNITION OF DEDICATED SERVICE AND PRESENTATION OF PLAQUES TO MAYOR TOM EGAN AND COUNCILMEMBER TED WACHTER City Administrator Hedges commented on the,pujbf years served by Mayor Egan and Councslmember Wachter. ;.'`• Plaques were presented by CouimiUr Away to Mayor Egan and Councilmember Wachter. •�`� DEDICATION BY EAGAN HISTORICAL SOCft-it WACHTER CONFERENCE ROOM AND PORTRAIT INS TriITION City Administrator Hedges provided an overview on this item. Ray Wade,Chair of the Eagan Historical Society,was present on behalf of the Historical Society to officially dedicate the conference room qM; Cqu.x*iber Wachter's portrait in the Council Chamber next to the conference room. REPORT FRO1Vt',f(QUTH R�fRESENTATIVES TO THE NATIONAL.-.&.*GUE CITIES CONFERENCE City Administrator Hedges proitem. Katie Tilley and Maya Babu,youth representatives from Eagan High School who attended the NLC Conference,reported on the conference workshops they attended. Councilmember Blomquist commented that youth involvement with city issKgs,4vi11 be a key issue for her in the coming year and invited both young women to partidpqte .-..,., ...eby the city. Councilmember Masin inquireel;;ii3tout the city's effaq,to begin planning for the celebration of the millenium. She suggested that a ta9#i c+sce b�2•Rp�d Administrator Hedges requested further direction from the Council. Co>� i Y' R8# t*d' mented that the commissions should be alerted to the planning process to promofLe-rollaa't oro to'r't tity celebrations between the commissions. Minutes of the Regular City Council Meeting December 15.1999 page 2 Councilmember Awada suggested contacting Anne Carlon. Mayor Egan suggested incorporating the millenium celebration with Eagan's 25-year birthday celehration. Councilmember Wachter stated that a millenium pelebration is a good idea. Councilmember Masin inquired about the ARROW program and what efforts have been made in terms of advertising. Communications:,�ordinator Foote stated that the pamphlet has been distributed to 5,000 businesses,the progr 'i bias been mentioned in the Eagan Business Review and that 25 businesses had responded within only.ywt:;Wc. salod time. She further informed the Council that the recognition window sti sickers issued by the Chamber of Commerce. Councilmember Wachter inquirer.. ut the progress of the Aquatic Facility. Director of Parks and Recreation Vraa stated that the prospi4s for opening on June 1,1999 are more promising given the favorable construction conditions of the past several weeks. In regard to Item A,Personnel Its Cour ember Masin commented on the departure'of former police captain Jim Sewald,noting t t his piesnce would be missed. In regard to Item G,Resolution fps ih !a E-th sv mittal for updating the Comprehensive Guide Plan,Coundlme ;4#Wj....iat the process should move more rapidly than prescribed. She commented that she will still vote in favor of the item. In regard to Item I,Authorization to submit application.WDOT Community Land Partnershifl o am Councilmember Masin asked if the City of Fagan had participated in this program previously. Director of Parks and Recreation Vraa stated that the Forestry,:4vision has been active and commented on the importance of community volunteers in this �i'S f?piprogram Councilmember Wachter stated that he was glad to see that the Kentucky: 'was included in the program, complimenting the staff's progress on di i&4 skies in Eagan. A. Personnel Items Item 1. It was recommended to approve the hiring of Heidi Rathmann as a temporary Administrative Intern. Item 2. It was recommended to approve the hiring of Jayne Chromik and Andrew Ronchak as part-time seasonal skating instructors. Item 3. It was recommended to approve:Di0iaMg".P0 ne as a part-time seasonal skating instructor assistant. ; . Item 4. It was recommended to approvk#*hirin'Wesse Brooks,Michael Byers,Megan Doherty, Nate Hauenstein,Ryan Hauenstein,Eric .6_nW frvp# nsen,Catherine Kolde,Katie Konat, Trisha Larson,Kay Lund,Jennifer Nelscifi: 4l 'l pglefl ebeccs Stinging and Diana Welter as part- time seasonal winter recreation leaders. Item 5. It was recommended to approve the reclassification of the Community Service Officer position in the Police Department from Compensation Range.B.to Compensation Range C and of the Associate Planner position from Compensation Range.,Q'0-,itissp' t compensation Range I Exempt and the change of the title of that position to Planner. Item 6. It was recommended to accept ttie resignation of Poke Captain James 5ewald. Item 7. It was recommended to appro*.%g.fulloy,t A ;; : 1) Compensation rates for regular,non .jie': kkgRtnployees be increased 2.757X across the board,effective January 1,1999. ... """ .. Minutes of the Regular City Council Meeting Dea=ber 15,1999 page 3 2) With the exception of election judge rates and seasonal and temporary Parks k Recreation employees,compensation rates for temporary,non-collective bargaining employees also be increased by rip to 2.75%. 3) Car expense allowances for City Administrator and Department Heads be increased by 2.75%. 4) Mileage rates be set at the IRS amount�ii;hich is currently 32.5 cents a mile). If the IRS increases this amount,the City's�amount will automatiq increase to the new IRS rate. 5) The City's contribution for family health i su once would increase by$2280 a month{half the total increase for 1999). ��1`�.� ��. ti,................ `.; Item 8. It was recommended to approve following: 1) To adjust the compensation step level.*' Step 6 to Step 7 for the following positions: Animal Control Officer,the two Building Inspectr iwho are currently at Step 6,Chief of Police,Director of Finance,Director of Parks do Recreation,Director of Public Works and City Administrator. 2) To effectively compete with the high demand of the external market,the compensation for the IT Director will be established at$65,000 per year for 1999 and for the IT Assistant at$50,000 for 1999 to more accurately reflect the market rates.;�; 3) To authorize the hiringof an external'' p consultant in 1999 to conduct a public market comparison for all non-bargaining positiq :: Item 9. It was recommended to approve;lie prgpol�!*d rates of compensation for seasonal and temporary employees in the Parks dzRelt ?dt same rates will be effective for atwo- year period,1999 and 2000. ':`':.............. :'':.:': .•'• B. Premise permit renewals,Mendota Heights Athletic Association to conduct pull tab sales at LaFonda's,3665 Sibley Memorial Highway and Valley Lounge 3385 Sibley Memorial Highway. It was recommended to approve resolutions renewing the charitable gambling premise permits for Mendota Heights Athletic Association for pull-tab operations at LgFat 3665 Sibley Memorial Highway and the Valley Lounge at 3385 Sibley Memorial Highvy� !. C. A rove off-sale liquor license for a' " r' t' la awk uo Store . It was recommended to approve an off-sale liquor license for Jas 'V$,;$ ,(Blacl iawk Liquor Store)4130 Blackhawk Road. D. Approve change in ownership of FHF Inc dtia�Id a;den to-Jeanne Nicole Lee(on-sale liquor fes•.•.. license). It was recommended to approve change in owfie ;bf Fig,Inc.,dba Hunan Garden to Jeanne Nicole Lee(on-sale liquor license). E. Extension for recording the final subdivision of Deer Rest Pond Addition It was recommended to approve a 60-day extension for recording the final plat for Deer Rest Pond,consisting of four lots on 2.86 acres located between James Court and Rusteiz Road in the SW,.Vi of Section 31. F. Final Subdivision,Ted Wachter Ad ''' gait -' was recommended to approve the Final Subdivision for Ted Wachter Addition 46"ting cWU; ee lots on 35.3 acres located at the SE intersection of Pilot Knob Road and Wescott Road ix#�e NW ,` ter of Section 22 G: Resolution for the extension of the si ; ';• "� :We Com pensive Guide Plan It was recommended to approve a resolution regiigtiiig ilk xtension to the December 31,1998 submittal date for the City's revised Comprehensive Guide Plan to the Metropolitan Council. H. Final Subdivision Semner Development,LTD.for Lexington Pointe Thirteen Addition It was recommended to approve a Final SubdivisionAl.Opm Pointe 13th Addition)consisting of one 2.5 acre lot and a 10.8 acre outlot currently plattedgton Pointe 8a+Addition located in the northwest Y4 of Section 26. .ti..: . I. Authorization to submit application MriDOT CommunitY;'�and Partnership Program. It was recommended to approve the Resolutl":authorizing appliceli3pn and primary contact person for the Community Roadside Landscaping Part :: Minutes of the Regular City Council Meeting Daxmber 15,1999 page 4 J. Final Plat,Brookstone/Amcon LLC for Brookstone-Amcon First Addition. It was recommended to approve a Final Plat(Brookstone-Amcon 1N Addition)combining three unplatted parcels and one platted parcel into a single lot,subject to the vacation of drainage and utility easements in Tranby la Addition. K. Approve the consolidation of the Hoo Revenue Bond Fund and the Housing and Redevelopment Fund into the Housing Fund. It was recommended to approve the consolidation of the Housing Revenue Bond Fund and the Housing andeiq into the Housing Fund. L» ARprove the 1999 Spedal Revenue Fu -Budgets,including the Housing Fund,the Police Forfeiture Fund, the Recycling Fund,the Economick4overy Grant Fund,the Cedarvale Special Services Fund and the Cable TV Franchise Fees Fund. It w9l;kommended to approve the 1999 Special Revenue Fund Budgets,including the Housing Fund,the Police Forfeiture Fund,the Recycling Fund,the Economic Recovery Grant Fund,the Cedarvale Special Services Fund,and the Cable TV Franchise Fees Fund. M. A=mve the 1999 Enterprise Fund BB,:Sets,including Water,Sanitary Sewer,Streetlighting,Storm Drainage/Water Quality,Civic Arena"il-iquatic•Facility. It was recommended to approve the 1999 Enterprise Fund Budgets,including W&Qi Sari :$ewer,Streetlighting,Storm Drainage/Water Quality,Civic Arena and Aquatic Facility>;. N. Approve the 1999 Burnsville/EaganIe3 } c smmis 'unica sion Budget. It was recommended to approve the 1999 Burn lM�Eag 3't co ions Budget. O. Project 96-A,acknowledge completion/authorize City maintenance(Eagan Heights Townhomes 2nd Addition). It was recommended to acknowledge the completion of Project 96-A(Eagan Heights Townhomes 2nd Addition)and authorize perpetual City maintenance subject to warranty provisions. P. Project 753,receive feasibility report/order public_-lh'$"gr (Tlwmas Lake Road,Cliff Rd.to Diffley Rd.-Street Overlay). It was recommended tQ. eiit:}� ;teasibility report for Project 753(Thomas Lake Road,Cliff Rd.to Diffley Rd.-Street O� i itj'sche ile a public hearing to be held on February 2 1999. , Q. Project 756,receive feasibility report/order puilWr oodgate Lane-Street Overlay). It was recommended to receive the feasibility report for Project'756f.Woodgate Lane-Street Overlay)and schedule a public hearing to be held on February 2,1999. R approve 1999 consulting engineering rates. It was recommended to approve the general engineering rates submitted by the designated consulting engineering companies for services to be provided in 1999. S. 1999 License renewals for trash haulem-:2ci at � : j{ ps. It was recommended to approve the 1999 license renewals for trash haulers,AdW Wi U*t:9l+e : T. Consider amendment to Cable Franchise Ordinance No.101.Article 11,Section 4,extending the franchise term to Tiny 1,1999. It was re mend4--fa adopt an amendment to Cable Franchise Ordinance No.101,Article IL Section 4:*e ,,knF' ,. ;iffm to July 1,1999. U. Contract 96-10,approve final payment/authorize City maintenance(Yankee Doodle Road Bridge Widening Over I-35E). It was recommended to approve the final payment for Contract 96-10(Yankee Doodle Road/Bridge Widening)in the amount of$24,363.46 to Edward Kraemer and Sons,Inc.and accept the improvements for perpetual mainten-an%,�ubject to warranty provisions. V. Contact 98-06,approve final pavmejAiUft ze'Ct'[j'�q,}aintenance(Town Centre 100 Sidewalk Improvements). It was recommended tb;o prove the final yment for Contract 98-06(Town Centre 100-Sidewalk Improvements)in the amount of$16,828.961dRon Kasa Construction and accept the improvements for perpetual City mairtipnce subject to wgiFi'1lnty provisions. Minutes of the Regular City Council Meeting December 15,1998 page 5 W. Proiect 97-RR acknowledge completion/authorize City maintenance(Verdant Hills) It was recommended to acknowledge the completion of Project 97-RR(Verdant Hills-Street and Utilities)and authorize perpetual City maintenance subject to warranty provisions. X. byject 96-FF,acknowledge completi �,�}uthorize City maintenance(Whispering Woods 11 Addition), It was recommended to adcndydge the completion of Project 96-FF(Whispering Woods 11th Addition)and authorize perpec� ed tQwarranty provisions. Y. 13fed 95-LL acknowledge completioH ` ti•Lft'• enance(Eagan Heights Townhomes la Addition), It was recommended to acknedge the completion of Project 95-LL(Eagan Height Townhomes la Addition)and authorize p'� etual City maintenance subject to warranty provisions. Z. Proiect 97-AA,acknowledge completion/authorize City maintenance OurphvTarat) It was recommended to acknowledge the completion of Project 97-AA(Murphy Farm)and authorize perpetual City maintenance subject to warranty provisions. AA. Eroiect 98-A,acknowledge comple i/auth `&City maintenance(Murphy Farm 2M Addition) It was recommended to acknowledge thQ mpleti iii;v Project 98-A(Murphy Farm 2^d Addition)and authorize perpetual City maintenance 614 - to wnty Provisions. BB. ErWect 96-K acknowledge com lett" •'enance Seneca It was recommended to acknowledge the comp eh�xr{Sf: 0'9lS:X*neca Hills)and authorize perpetual City maintenance subject to warranty provisions. Councilmember Wachter moved,Councilmember Masin seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 PROPOSED BUDC A PRO M. TAX LEVY FOR 1999 •:Z City Administrator Hedges provide��il�t'ipy4P this item. Mayor Egan opened the public hearing to anyone wishing to speak. `•� Mr.Joe Barry of 3133 Inglewood Trail was present and addressed the council. He asked for more specific information on the quantity,type and general character of Eagan's investments. Director of Finance VanOverbeke stated that the City invests between$75-$80 million annually in securities and other state-approved investment venues. He stated that the city's investments yield interest rates between 5 and 6 percent. He noted that the,*W in Ow;�9�}9 budget vary from the 1998 budget because some funds have been redirected:di .."" 2 ti� Q ifppl. He indicated that some funds had been used to defense the general obligat, :bo0nds : oiiie jiad been transferred to the Equipment Revolving Fund. ,� .a Mayor Egan dosed the public m. 4' �ed.the discussion to the council. 6uneilmember Blomquist commented :,t!? 3i 4 2c3i,��ee the budget tightened even further next .... .... ......... year- Councilmember Masin moved,Councilmember Awada seconded a motion to close the public hearing and approve the 1999 General Fund Budget.•Aye: 5 Nay: 0 Councilmember Wachter moved, ••'" e�4t :biasm seconded a motion to approve the resolution certifying the 1999 ad valorenjt.4**ivy. Ay8:• c y: 0 PROJECT 709R,ENVIRONMEN'TAUASSESSMENT RM-EW,STATE HIGHWAY 13 UPGRADE (SILVER BELI: O�1D?Q YW.M.)OODLE ROAD) item. City Administrator Hedges pt+oldiifidtit'iii ►+ :lhis Minutes of the Regular City Council Meeting December 15,1948 page 6 Councilmember Blomquist moved,Councilmember Awada seconded a motion to reschedule the public hearing for the Environmental Assessment Review for Project 709R(Hwy.13 Upgrade- Silver Bell'Rd.to Yankee Doodle Rd.)to January 19,1999. Aye: 5 Nay: 0 VACATE DRAINAGE do UTOAY EASEMENTS,TRANBY FIRST ADDITION City Administrator Hedges provided�,auFvig ►;,gn.,tlus item. Director of Public Works Colbpe('r�t_gave a staff report and stated that:# RC ;f C10 objections from the public on this Mayor Egan opened the public hbing to anyone wishing to speak There being no one,he turned the discussion back to the Council. Mayor Egan asked how the property is currently zoned. Senior Planner Ridley responded that the property is zoned and guided for industrial use. Councilmember Awada moved,Councilmember Wachter seconded a motion to dose the public hearing and approve the vacation of said ipainage and utility easements within Tranby First Addition and authorize the Mayor and City Clerk Wxecute 3 irelated documents. Aye: 5 Nay: 0 VACATE DRAINAGE AND UTILIEASIIVTS,LEXINGTON POINTE 8=A ADDITION City Administrator Hedges prov34iss;moi b # is item. Director of Public Works Colbert gave a staff report and stated that the city&TAi+eceived iso objections from the public regarding this vacation. Mayor Egan opened the public hearing to anyone wishing to speak. There being no one,he turned the discussion back to the Council. Councilmember Awada moved,Coa motion to close the public hearing and approve the vacation of said; t'&ijagi arid'iitt#ity easements within Outlot A,Lexington Pointe Eighth Addition and authorize tli4ayor and Cih+?C7erk to execute all related documents. Aye: 5 Nay: 0 VACATE DRAINAGE do UTILITY EAS ,,.; GAN WOODS OFFICE PARK City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. He stated that the necessary easements had been acquired,including road access easements and both the requisite temporary and permanent easements. He noted that the easements had been approved in the consent agenda. He further stated that the city had received no public objection to this project. Mayor Egan opened the public Tpwng to iriie wishing to speak. There being no one,he turned the discussion back to the Count :'Mayor Egan asked if construction had been set back Director of Public Works Colbert stated:- t the duction had not been set back. - Councilmember Blomquist moti2itdp �iKgvada seconded a motion to close the public hearing and approve the vacation of said public easements within Eagan Woods Office Park and authorize the Mayor and City©erk to execute all related documents. Aye: 5 Nay: 0 PROJECT 748,JOHNNY CAKE RIDGE RD.(DIFFLEY RD.TO DEERWOOD DR.), NEWS City Administrator Hedges pro f an overview this item. Doector of Public Works Colbert gave a staff report. ..:. ... Mr.Mark Hanson of Bonestroq'�sene,.Wo4*x,WAssociates was present and addressed the council. He gave an overview of thq 'eilti:'; ,, g the sanitary sewer extension,water main improvements,the pressure-redu 0A�sE3iaise improvements and commented and identified impacted ponding areas. Minutes of the Regular City Council Meeting December 15,1998 page 7 Mayor Egan opened the public hearing to anyontwishing to speak. There being no one,he turned the discussion back to the Council. Mayor Egan asked if the council has the normal waiver of objections to the assessment costs from the developer,commenting that the city is already facing a substantial public deficit on this developrDirector of Public Works Colbert stated that the waiver would be part of tl'ie development agrees ;which would have to be executed and approved prior to awarding a contract. Mayor Egan inquire4'a�out the potential signalization of the intersection of Johnny Cake Ridge Road and Diffley Roa w the city will collect revenues for the t# •+' b city's portionlic Works Colbert stated that the of the 5545 cost split with ' .y.•', signal would be funded from the Major Stt Fund. He discussed the traffic study conducted in the area which determined that the signal is evelopment-drivers,but is a community-based need and cannot therefore be assessed to the developer but would be an appropriate allocation of resources from the Major Street Fund. Councilmember Blomquist asked if the council would approve changes to impacted roads. Director of Public Works Colbert stated that the roads would be privately constructed as part of the development. Councilmember Wachter moved (ypber Awada seconded a motion to close the public hearing and approve Project 748(1 hearing Rid";load Extension-New Street:and Utility Improvements)and authorize the prep ari.-n of dSed final plans and specifications. Aye: 5 Nay: 0 PROJECT 752 JOHNNY G ;I •'•. F RD.TO TEAL COVE), ST A +isiN City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. Development/Design Engineer Gorder provided an overview of the project. Mayor Egan opened the public hearing to anyone.aar�. g to speak. There being no one,he turned the discussion back to the Council. Coutf;$k +ada asked if there was a miscalculation �p�ncig of the assessment amount of$19,000. Dei+ i.0 t ngineer Gorder stated that only 27% of the properties in the neighborhood have dir _ ive ►ay acQ-Os to Johnny Cake Ridge Road. Mayor Egan moved,Councilmemli�i`:ti!o?ai ftfto. Bonded a motion to close the public hearing - and approve Project 752 Qohnny Cake Ridge Road' titt; ay)and authorize the preparation of detailed plans and specifications. Aye: 4 Nay: 1(Blogposed) FINAL PLANNED DEVELOPMENT-TRANSPORT CORPORATION OF AMERICA FINAL PLAT (TRANSPORT,:• ICS BE" QUARTERS ADDITION) City Administrator Hedges pro.. an d • . on fhis item. He stated that the item had been continued to so a traffic study couf$#ie comp. He thanked the members of the audience for • their patience. Senior Planner Ridley g$ag; staff ..::, Mr.John Donnelly,representing, f'. e A t i blas present and addressed the building location and visibility. ..:... Director of Public Works Colbert reviewed the conclusions of the traffic study. He stated that the residents had been concerned that employees of Transportation Corporation of America(TCA) would take Heritage Lane to Letendre and sy g i..#ccess Highway 13. He reported that the traffic counts at the north end of Heritage Lanef :: ay and the south end of the road experienced 258 cars per day. He noted. :etendre'siis 1,261 cars daily. He stated that . improvements to the segment of the HeAt�ge that jaunts fiche main section of Heritage should be constructed with the development. He•sed that TCA's proonce will account for an additional 1,000 trips on the roads in the area on a daily is. He iBfor�ged;�ia:council and audience that the State of Minnesota had approved direct access : ,pj t: � 3,thereby deferring traffic from Heritage Lane. He explained that the RbAC would ease the flow of traffic entering Minutes of the Regular city Council Meeting December 15,1998 page 8 and exiting the TCA property from Highway 13. He stated that the State was not opposed to signage restricting left-turns from Highway 13 to L,etendre. . bfayor Egan asked the impacted property-owners if,in light of the results of the traffic study, they still preferred the option of installing;*4vl-de-sac on one end of Heritage Lane. The audience response indicated that they still preferna#:,�ie cul-de-sac option.Mayor Egan invited public comment. Several members of the audience =t Mg building size,location,tree loss, screening and traffic. ......... ............ .... Mayor Egan inquired about the pi ;cing. Senior Planner Ridley stated that the developer needed to show proof of parking. He st W that the development must account for required parking, but may not need to construct the proposed parking deck in the southwest portion of the property. Mayor Egan asked if the encapsulation of the fly ash under the surface of the parking lot would retain the stability of the fly ash. Senior Planner Ridley confirmed that,according to the Minnesota Pollution Control Agency,the By ash would be staple if handled according to the submitted proposal. In response to a question regardi habilitj?;0ty Attorney Sheldon stated-that TCA has been fully and fairly informed of the property'fazards;:piid is consequently liable for any negative impacts. Councilmember Mersin stated thy€ 1t # ? ti3gborhood has been shortchanged and doesn't understand how a building that 1'�gitii'ed tstri�6f>�:p�a1g spaces fits within the definition of limited business use. Senior Planner Ridley stated that limited business use includes office use and that the juxtaposition of office and residential developments is an appropriate transition. He stated that this design is the best use of the site and imposes little disturbance on the neighbors because there will be no activity between the physical building and the residential neighborhood. Councilmember Wachter asked for more explanation of the landscape plan Mr.DaMor*Farber indicated that the trees near the intersection of Heritage Lane and Yankee Doodle RoR4l: i? mental and will not block visibility. Councilmember Wachter expressed concern sbAti3ig a cul-de-sac because police and fire services will be delayed by the lack of direct acct::: Councilmember Awada clarified tRii die bvrhood was not opposed to the development if they could be assured that traffic issues would be'i+esdd l ::Ug general response from the audience supported her statement. She suggested that staff impleiffeti;Gtrigger to ensure that this area be assessed and evaluated after the TCA building has been occupied and the city can collect reliable data on actual traffic patterns. Councilmember Blomquist stated that the city knows they will have to install a cul-de-sac and that there should be a cul-de-sac at the south end of Heritage and more landscaping in the buffer. Mayor Egan asked how this project would be funded. Director of Public Works Colbert stated that it could be financed by the Major$tm_t Fund or handled like any public improvement request petitioned where the costs would-J#. 36k62ered-f#t"property-owner assessments. Councilmember Awada move4A**p*uncil...��m ger Wachter seconded a motion to approve a Final Planned Development(rezoning from I,BjAmited&siness to PD,Planned Development)to allow a three story,123,000 square foot office bring uprE(n 8.3 acre site located north of Yankee Doodle Road and east of Highway 13(within t1; 3r ,rse ** on completion of an improved landscaping buffer plan between the dei✓dtispiii*ii* r d:Uk ential neighborhood and subject to further discussion at a City Council meeting approximately three months after occupation by Transport Corporation of America subject to the following conditions: I. The property shall be platted in aggprdance with the attached Final Plat drawing dated 11/3/98 prior to building004 10 , :; 2 The property shall be le combined inti ;single tax parcel prior to building permit issuance. .... 3. The applicant and/or a Final Planned Development Agreement with the Cij :.. ........... ....... Minutes of the Regular City Council Meeting December 15,1999 page 9 4. The following exhibits are required for the Final Planned Development Agreement: Final Site Plan Final Landscape Plan Final Building El fons and Signage Plan • Lighting Plan 5. The City shall reservetruction of additional off-street parking stalls should the ; ;ti.:•.�::.ti�`;•;'�� 6. All applicable handicapg requirements of the Minnesota State Council on Disability shall be satisf&y met. 7. All trash handling and recycling receptacles shall be located within the Pnmpal structure. 8. The following tree on relti conditions shall be fulfilled: A. The applicant shtiinstall fW Ly-four(44)Category A trees or eighty-eight(88) Category B trees or one IKit'dyed seaienty-six(176)Category C trees or an equivalent combination of these tnttij# P;#'df;# 'e removal in excess of allowable limits. B. Tree Protective measures(i.e.4 foot polyethylene laminate safety netting)shall be installed at the Drip Line or at the perimeter.:of the Critical Root Zone,whichever is greater,of significant trees/woodlands to be preserved. C. The applicant shall contact the Citic R * try Division at least five days prior to issuance of the grading permit to eynst q + ame with the approved Tree Preservation Plan. tiff$ 9. All exterior lighting sha$' p. ed ed anc#�irected to deflect light away from adjacent properties and rights-of-wxy.W." ;x,�eed the foot-candle levels indicated on the submitted Lighting Plan dated 10. The outside storage of materials(including tractor trucks and semi-trailers)shall be prohibited. 11. All site signage shall comply with applicable provisions of the City Sign Code. 12. The developer shall extepd: sevt W.-water main laterals through the site for future connection by po �tl'tle'� p ►eti bF.—properties directly to the north 13. The developer shall be .%vTonsnbl� fi obtaining a WDOT access permit for the proposed driveway entte ontoy.13. The developer shall also bg responsible for all conditions required i;3 A. ;:? •y' },' �ess permit. 14. The developer shall provide evidence of an existing ingress/egress easement over parcel 031-75 for the portion of the proposed service drive that crosses that property. 15. The developer shall install phxsW1.4mmelization features and signage at the site's eastern access that would;ot,�t;�i��P,urn movements onto Heritage Lane. 16. Drainage&utility easei........shall be de c w.-. on the final plat to cover the sanitary' sewer,water main and•Aftii'm sewer extensii is to service future development of property to the north o }is site. '•:•:ti 17. The developer shall de• ;';;1; tg:.. a and ponding easements to incorporate the required high water'efevatiorti'pltiis'3'fe4E bVer the"dry"basin located in the Minutes of the Regular City Council Meeting December 15,1998 page 10 southwest corner of the site(Pond CP-10 as designated in the City's Storm Water Management Plan-1990). 18. A cash dedication for water.quality shall be required. • 19.. Tlie developer shall be rep"for a cash parks dedication and a cash trails dedication 20. A cul-de-sac shall be plack3- to Lot 3,Block 1,LeTendre Addition 21. The use of trucks other tfiaiii for deliveries,shall be prohibited from entering the subject ProPr4 11Y- Further discussion occurred regarding the cost participation of the possible future installation of a cul-de-sac. Councilmember Awada ata..A that the costs could not be imposed on TCA because there is no benefit. Mayor Egan suggested the' ncil at the recommendations of the staff,subject to Councilmeatber Awada's stipulations.14'%' Egarao stated that this development would be a positive addition to the City of Eagan anirescribed fe development as a first-class professional building. Councilmember Wachter cautigned the residents main about the potential safety hazards of closing off an end of the street. Aye: 5 IS jr #2:....... .......... Councilmember Awada moved,Councilmember Wachter seconded a motion to approve a Final Plat(Transport America Headquarters Addition)combining the 5 lots which underlie the subject property into a single 8.3 acre parcel. Aye: 5 Jay: 0 MUNICIPAL CAMPUS GRATOR City Administrator Hedges pro A";ai Qy%:on this item. Director of Parks and Recreation Vraa gave a staff report and ij ir;eted that the t'es*dents neighboring the proposed site for the generator(site A),at the meeting on December:$y;stuggesfifd considering the locations south and west of the police station on the municipal campus as' lcacations. Director of Parks and Recreation • Vraa reviewed the information included in the pacice tjfi put the costs involved. X. Mayor Egan stated that he had discussed this matter with City Administrator Hedges and Councilmember Awada and mentioned the cost-savings to the city of installing a generator,citing the success of the generator at West Group. He stated that the selection of the alternative location near the police station would not conflict with the expansion needs of the police force,according to projections to the year 2010. Councilmember Blomquist st# .that this jenerator has become a larger structure than originally suggested and stated that this . t3d 3itbg. Ri: ear residents'homes. •:•y:;• W.Tom Vagts from Dakota Errero&AlterriWi es was present and addressed the council. Councilmember Blomquist asked if it w*W be po.wil a to breakup the generator into two smaller generators to distribute the noise more cavo;ably. ::YfV responded that the payback period for stich an investment is too long. He f irtl At d:## # fE gCi erators would still have to be located an either near one other on the municipal campus ori*ie�&mother in the residential area. W.Larry Christenson of 3896 Denmark Avenue was present and addressed the council. He stated that an alternative solution would be to encourage use of energy in non-peak times and reduce overall energy consumption but disagreed witbft xbJic policy choice to engage in"peak-shaving"by adding the capacity to create more energy.. . Councilmember Awada,moved,:. yor Egan secon d a motion to select Site C(to the south of the police station on the municipal cam *W and direct staff kg, repare plans consistent with the design of the other buildings on the campus fade,%nsideration by tl► ouncil. Councilmember Masin expressr #t kilt%g the expansion opportunities for the police station. Councilmember Wachter stated that it is unlikely that the police department will use all Minutes of the Regular City Council Meeting December 15,1998 page I 1 the space at their disposal in the near future. Councilmember Awada suggested locating the generator close to the road to allow the largest possible area for future expansion of the police station. May Egan stated that the plans should be designed with the expansion of the police department in mind. Aye: 4 Nay:l(Blomquist opposes) - ti � MESS • ORDINANCEAMEND GULATION'OF FERRETS City Administrator Hedges prZ"J"' an overyiew on this item. Mayor Egan inquired about the feasibility of enforcing this ordinance. dministrator Hedges confirmed that this ordinance would be challenging to enforce. Councilmembe *achter stated that this measure is for the benefit of the owners of ferrets and that the council's adoption of this ordinance will heighten awareness of the health risks to ferret-owners. Councilmember Masin moved, cilmember Awada seconded a motion to approve an ordinance amendment to allow the law fi vnersl 3;of ferrets in the City. Aye: 5 Nay: 0 ORDINANCE AMENDMENT TtEIAPTI -10(PUBLIC PROTECTION,CRIMES AND BY AMENDING SECTION bl NG ADOPTION OF THE 1997 MIN1J1r5b'1`A'tNtVOl%Sf- RE CODE City Administrator Hedges provided an overview on this item. Councilmember Awada moved,Councilmember Wad*r seconded a motion to approve the ordinance amendment adopting the 1997 Minnesota Ufoiiire Code. Aye: 5 Nay: 0 ORDINANCE AMENDME ` # J (CONSTRUCTION LICENSING, PERMITS AND REGUk ''fpiSj RE DING ADOPTION OF THE 1997 MINNESOi�fpp i BUILDING CODE City Administrator Hedges provided an overvfev�ipi�•} is item. Councilmember Blomquist moved,Councilmember Wachter seconded a motion to approve the ordinance amendment adopting the 1997 Minnesota Uniform Building Code. Aye: 5 Nay: 0 ORDINANCE AMENDMENT TO.CLAP TER 4(CONSTRUCTION LICENSING, PERMITS AND REGULA=-K-'-f ,t; G SECTION 4.01 AND 4.04, REGARDING INDTi At;'$ i $�•i-kATMENT SYSTEMS e. *•:. City Administrator Hedges pro, ed an ozriew on this item. .,.V Councilmember Awada moved:-- .0-1- ter seconded a motion to approve the ordinance amendment regarding indivir�iraf'§eiY'agi tt+Ww's"ystems. Aye: 5 Nay: 0 ORDINANCE AMENDMENT TO CHAPTER 4(CONSTRUCTION LICENSING, PERMITS AND REGULATION)BY ADDING A SECTION REGARDING PLUMBING PERIv�T• . ,RMEWS City Administrator Hedges pro%t {#' ii overii3eis;tthis item. Councilmember Wachter move.,},;.jCouncilmember,KW*da seconded a motion to motion to approve the ordinance amendment add`x#"t a section regi dlumbing permit plan. Aye: 5 Nay: 0 I A# t Minutes of the Regular City Council Meeting December 13,1998 page 12 City Administrator Hedges commented that the report on the National League of Cities Conference had been addressed well earlier in the meetirig. He informed the council that he will serve as the spokesperson for the Municipal Legislative Commission at a conference later this week with Governor-elect Ventura's transition team..; Mayor Egan commented that the' organization has terminated its contract with Betty Ankanin and has entered a new contractt�k• idle. He stated that Mr.Dennis McGrand is enthusiastic about his new position wi,]Kkkanin continued in her capacity as a lobbyist of the federal government for a time,but'tlie'i+i poiigibilities have now been assigned entirely to Mr.McGrand and Mayor Egan expects dit ieNor management of the operations of the NOISE as a result of this change in leadership. .. KIN S3l `# T SPECIAL CITY CQ. NCIL ME EMG/JANUARY 12,1999 Councilmember Awada moved,: b$ ncilm er Masin seconded a motion to schedule a Special City Council meeting for Tuesday,Janua�:�2,199*** 5:00 p.m.for the purpose of interviewing applicants seeking an appointment to th4b.*ty's ad�ti commissions. Aye: 5 Nay: 0 APPOINT REPRESENT ' fJ3RV CONSULTANTS FOR CEDARVALE REDEVELOPMENT PROJECT City Administrator Hedges provided an overview on this item. Councilmember Masin moved,Councilmember Wachter seconded a motion to appoint Councilmembers Awada and Blomquist to serve onkb #ifbYo ew panel to recommend a consultant perform the treater Cedarvale Area Stud!..A C YMMECHANISM City Administrator Hedges gave an 0vevii2K%t %t ,s: gm. He stated that the funding for the YMCA teen center proposal does not fit the requirements'dfit�tR Community Development Block Grant administered by the Dakota County Housing and Redevelopment Authority. City Administrator Hedges suggested a transfer of funds from the General Fund balance to cover the costs of this allocation. Councilmember Awada moved,Councilmember Masin seconded a motion to transfer the appropriated funds for the YMCA teen centerproposal from the General Fund balance. Aye: 5 Nay: 0 EUI+ �lBB Senior Planner Ridley stated thi0t has befd pleasure to work with Mayor Egan and Councilmember Wachter. Director of Public Works Colbert expressed his gratitude for the work of Mayor Egan and Councilmember Wachter. City Attorney Sheldon stated that it had. gn A pleasure and an honor to work with Mayor Egan and Councilmember Wachter. City Administrator Hedges expel gratitude aiu:xespect for the work of Mayor Egan and Councilmember Wachter in their capaces as life-long pub 'iervants. Councilmember Wachter statediat bas.totse,tp: tb�3c service in Eagan has been a learning experience of unparalleled value. He hjq� *%*,%'Ape that his service had improved the lives of Eagan residents. ... Minutes of the Regular City Council Meeting Decanber 15,1999 page 13 Councilmember Awada stated that she had-received a letter regarding the intersection of Wescott and Lexington and would respond to the letter,indicating that this issue would be brought for e council consideration after the lot of the year. She further'stated that she would pursue funding for light-rail transit in Eagan,but would first be asking a lot of questions about the means for accomplishing this economic development goal for Eag4,;; ouncilniember Masin suggested she contact Lynn Moratzka with Dakota County. Mayor Egan stated that he had afiee#i{tt;yti Johnson of the Metropolitan Council and had stressed the importance of a lighhtsxl► :� stated that his 21 years of service to Fagan have gone too quickly but that it a privilege'lieyond his wildest dreams. He expressed gratitude to the citizens of Eagan for el " him to this position ..tib Coun.cilmember-Masin stated that•ahe attended the DARTS volunteer celebration and that both recipients of the Volunteer of the Year Award were Eagan residents. Councilmember Blomquist state4,*t the discussion on the Lexington-Wescott intersection had reminded her to inquire about thependiionsideon of the Rahn-Diffley intersection Director of Public Works Colbert stated that the mat*#*—;would 'addressed after the new year due to an acutely heavy workload of late. Count lmembe:tiK*mqui iWntested Councilmember Awada's position on the intersection at Lexington and Wescott,stei g that :previous discussions the council had determined that a signal at the intersection is dangergx...... ; c s;t,,."-.that the intersection does not require a signal because the wait is not burdensoa%, 4' ember Awada to consult with the new council before establishing what may be interpreted as a counal position. The meeting adjourned at 10:03 p.m. MLX Date City Clerk •:�:ti If you need these minutes in an alternative form such as large print,Braille,audio tape,etc,please contact the City. of Fagan,3830 Pilot Knob Road,Fagan,MN 55122,(612)68111600,(TDD phone:(612)454-8535). The City of Eagan is committed to the policy that allppeerrssoons have equal access to its programs,services,activities, facilities and employment without regard to r�ee #ibkt. li$� h national origin,sex,disability,age,sexual orientation,marital status or status with reg..'* sf i {;:' f:�: t Minutes Of the Special City Council Meeting December 29,1999 page I MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL :.EAGAN,MINNESOTA • :AECEMBER 29,1998 Present: Mayor Tom Egan, Councilmeat ilmember Ted Wachter,City Administrator Hodges, Director of FinaW:V unications Coordinator Foote,Intern to the City Administrator Hertel. OPENING AND ADOPTION OF THE AGENDA Mayor Egan called the meeting to order at 5:03. City Administrator Hedges asked the Council to consider adding a resolution amending,go,0 restating resolution awarding sale of Aquatic Facility revenue bonds series 1998 to the agenda. CONSIDER CANCELLATION O#.-*t-9-99$OgCIAL ELECTION REGARDING ODD/EVEN YEAR ELECTIONS AND*REPEUING-ORDINANCES NOS.255&256 City Administrator Hodges gavu a ov0i.",kW;6f-iXb item and asked that the statements submitted by Councilmembers Blomquist and Masin be read into the minutes. Intern to the City Administrator Hertel read the statements,included in their entiiety as Exhibits A and B. Councilmember Awada stated that she had called this meeting in conjunction with Mayor Egan List week for the purpose of cancelling the 2-9-99 spe.c* tetion. She stated that she is still in favor of odd year elections, but respects the decision th4-.". *;4.J�fi&de by the majority of the 1999 City Council. d ........ .. She stated that her main reason for suppoft"."vit" `:'is to save money and staff time in preparing for an election that will be cancelled in th(Y*4 future. Sh4i*."er stated that this is not a contentious public issue, but an issue that developed in the 19E8 N.CGuncil and should be concluded appropriately by those members. Mayor Egan invited public coin lh:iiii�x-%. X. Karen Flood of 1518 Lone Oak Road expressed concern about the likelihood of increased partisan endorsements if elections are held during odd years. She stated that city elections should remain a grassroots process and was disdainful of the influence of money in the fall 1998 election. Thomas Pahl of 3706 South Hills Drive.yolunteered.;q�participate on a task force to consider election issues. He cited his experience: : .. ........ science as the reason for his interest. ?k6t* Councilmember Wachter gave*d'brief histW of the odd/even year election issue in Eagan and stated his support for creating a task xf4it. o consift. election issues. Mayor Egan stated that he would continue to be interested in election is"... of his term. Councilmember Awada moved, Councilmember Wachter seconded a motion to cancel the February 9, 1999 special election. Aye:3 Nay: 0 Councilmember Awada moved,Couqc .,4Axabqr Wachter seconded a motion to repeal Ordinance #255. Aye: 3 Nay: 0 Councilmember Awada move4t-&ncilmember ter seconded a motion to repeal Ordinance #256. Aye: 3 Nay: 0 Minutes of the Special City Council Meeting December 29,1998 page 2 i Councilmember Awada moved,Ci#i iC1 :"*- 8ib W,aclif�:�ieconded a motion to direct staff to prepare a process for selecting members k force to consW elections and all related issues including the ones addressed by residents d'q ng the meeting. ftv 3 Nay: 0 RESOLUTION AMENDING AND R> "IN% bLUTION AWARDING SALE OF AQUATIC FACILITY I ' 8E3E'WONDS SERIES 1998 City Administrator Hedges gave a brief overview of the item. Director of Finance VanOverbeke explained that International Trading Group,Inc. is no longer interested in purchasing the Aquatic Facility bonds and asked the Council to approve ft gwQ} tt4n to:pgn Municipal Mortgage and Equity L.L.C.as the bond purchaser and make otltief lifyitOt�:sRQitiiS :. Councilmember Wachter moved,Councilmeniber Awa&seconded a motion to approve the resolution. Aye: 3 Nay: 0 The meeting adjourned at 5:32 p.m. EXHIBIT A To Tom Hedges, City Administrator Please read this into the record tQUght,, 4 I am unable to attend thisuic Q,. k;lye�#�:�Sg�i;&1.��t�Council meeting. I have already voted and expressed;ny feelingt3c .#,Itif #j�kar election issue. I am happy to see those Councilmembers who vote six weeks ago to entertain this expensive and unnecessary election for Febru9, 1999 have had a change of heart and would now like to rescind their action. While T applaud this latest measure,please remember, I,Bea Blomquist,have always been in favor of saving taxpayers money,as well as open and fair government. I voted against the original motion on November 17, 1998. Sincerely, Bea Blomquist City Councilmember 1 12/29/1998 16:34 EXHIBIT B UWMASIN PAGE 82 For Immediate Release Contact Sandy Marla 45"411 1 will not be attending the special Eagan CIV06i t490*ting called for Tuesday December 29, 1998- 1 feel the citizens of Eagan should know my reasons. First, as anyone would expect, the holiday season is filled with family functions, many of which were.planned weeks ago, and it i*0W.— yir. # to change or cancel on short notice. Exceptions are emergencies.. Second, l tietieve an issue which has the interest of mors4han 3,000 citizens, deserves proper notice and participation of the ci# '' :::•:::•: ::: Third, the mayor-elect Indicated that the new year and new cdu � y rkcli should begin their work without controversy.. This meeting will guarantee that bast one new member, who has a stated Interest,but is unavailable,will be disenfranchised before she is even sworn In. E Fourth,advisory committees of the city'iip�i`irtd`through "application procedure which asks for credential*, experience and kno*wled :*.the Issues. The committee working on this issue,which has sparked sigh In 84-:400 controversy should be no exception. Additionally,the Attorney Genstate,just this week, directed state agencies to Ignore severi-I:- iiinr is made%ylou oing Govemor Carlson. They statted these appointmeq..s lire not lawful becacuse the work of time appointees will not begin until Imo[this Governor leaves offloa._The appointrnents belong to the new, INCOMING governor. If this criteria applies to state appointments It- surely should apply in Lagan. Now council members should be included in appointing this committee. .P - :•}'r:: � Z: Fifth,this is an added expense to taxpayers. Ttwre Is no urgenc y, no emergency and no stated valid reason to rush this through when nOtIe and scheduled for the regular January 5th meeting. .... I have considered this action carefully, thoughtfully and over several days.I have pledged to you that l will be representative and Inclusive. To achieve my goal,l need to act In a way that Includes you, the taxpayer.Taking action,atth5 January 60 meeting, Induding all who wish to be heard, I believe is the fair a.►l#prppe!action you expect from My very best to each of you and your fiii #i$#aaieartY R-97% 6124523411 12-29-98 04:45PM P002 #25 , S1 A. MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 30, 1998 SUBJECT: AGENDA INFORMATION FOR JANUARY 5, 1999 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the January 5, 1999 City Council agenda, the minutes of the December 15, 1998 regular City Council meeting and the minutes of the December 29, 1998 special City Council meeting, the following items are in order for consideration. Agenda Information Memo January 5, 1999 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one(1)motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Dispatcher-- ACTION TO BE CONSIDERED: To approve the hiring of Pam Giles as a Dispatcher in the Eagan Police Department. Item 2. Clerical Technician II/Parks& Recreation-- ACTION TO BE CONSIDERED: To approve the hiring of Jennifer Nelson as a Clerical Technician II in the Parks & Recreation Department. Item 3. Clerical Technician III/Central Services Maintenance— ACTION TO BE CONSIDERED: To approve the hiring of Angela Ellison as a Clerical Technician III for the Maintenance facility. Item 4. Part-time Seasonal Winter Recreation Leaders— ACTION TO BE CONSIDERED: To approve the hiring of Lindsay DeBates, Scott Ellingson, Brian Heaver, Dan Klug,;Ben Koenke, Ann Marie Morin and Lori Seavers as part-time seasonal winter recreation leaders. Item 5. Winter Quarter Undergraduate Intern-- There is no action required on this item. For the Council's information, the Department of Parks& Recreation will host Randy Ragner, a Minnesota State University in Mankato stjndent for his undergraduate practicum this winter. Mr. Ragner will not be considered an employee of the City of Eagan. Agenda Information Memo January 5, 1999 Eagan City Council Meeting B. EXEMPTION FROM LAWFUL GAMBLING LICENSE, SOUTH METRO CHAPTER OF THE MINNESOTA DEER HUNTERS ASSOCIATION TO CONDUCT A RAFFLE AT ROYAL CLIFF BANQUET FACILITY ON FEBRUARY 26, 1999 ACTION TO BE CONSIDERED: To approve an exemption from the lawful gambling requirement for the South Metro Chapter of the Minnesota Deer Hunters Association to conduct a raffle at Royal Cliff Banquet Facility on February 26, 1999. FACTS: • Staff is in receipt of an application from the South Metro Chapter of the Minnesota Deer Hunters Association for this exemption due to the group's nonprofit status. The application has been reviewed by staff and is in order for consideration by the City Council ATTACHMENTS: • Resolution attached on page • Application enclosed without page number. 3 RESOLUTION CITY OF EAGAN APPLICATION FOR EXEMPTION FROM LAWFUL GAMBLILNG LICENSE WHEREAS, the South Metro Chapter/Minnesota Deer Hunters Association has applied for an exemption from Lawful Gambling License; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and WHEREAS, the South Metro Chapter/Minnesota Deer Hunters Association will operate a raffle at the Royal Cliff Banquet Center on February 26, 1999; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the Exemption from Lawful Gambling License for South Metro Chapter/Minnesota Deer Hunters Association. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan,Dakota County,Minnesota, in a regular meeting thereof assembled this 5d' day of January, 1999. E. J. VanOverbeke, City Clerk Agenda Information Memo January 5, 1999 C. PROJECT 733,MCKEE ADDITIONS -AMEND ASSESSMENT ROLL ACTION TO BE CONSIDERED: To approve the amendment of the Final Assessment Roll for Project 733 (McKee Additions — Street Reconstruction and Utility Improvements) regarding the assessment to Parcel 10-22501-065-00 (E-Z Air Park Inc.) subject to the execution and recording of an access restriction easement. FACTS: • Project 733 provided for the reconstruction of Kenneth Street, Beatrice Street, McKee Street, Keefe Street, and First Street, all within the McKee 1st and 2°a Additions. The neighborhood is located northeast of the intersection of Lexington Avenue and Lone Oak Road. • This project, constructed under Contract 98-13, has been completed and the final assessment roll was approved by the City Council on November 2, 1998 and certified to the County for collection with the 1999 property taxes. • E-Z Air Park Inc. objected to their proposed assessment prior to the close of the public hearing but have not perfected their objection into a formal assessment appeal. • The McKee Additions is a single-family residential neighborhood surrounded by industrial zoned property. E-Z Air Park Inc. has property adjacent to First Street within the McKee Additions. • Although E-Z Air Park does not currently access First Street, their property adjacent to this public street has an unrestricted right to access said street. • The streets within the McKee neighborhood were reconstructed to less than standard residential street widths at the request of the residents. It would not be appropriate to allow industrial/commercial type traffic into the neighborhood to access the E-Z Air Park property. • Staff has prepared a 1-foot Access Restriction Easement Agreement that runs the length of First Street on the E-Z Air Park property and restricts E-Z Air Park's ability to access First Street. Staff recommends the elimination of the proposed assessment and the associated approval of the assessment roll amendment upon the execution and recording of the Access Restriction Easement Agreement. ISSUES: • As of the writing of this report, although they have verbally agreed to do so, E-Z Air Park Inc. has not yet signed the Access Restriction Easement Agreement. If they do not sign the agreement prior to the January 5 council meeting, the interpretation could be made that they do not want to forgo their access rights to First Street and, accordingly, staff would not process the assessment amendment. I Agenda information Memo January 5, 1999 D PROJECT 754,HILLTOP ESTATES STREET OVERLAY ACTION TO BE CONSIDERED: To receive the feasibility report for Project 754 (Hilltop Estates — Street Overlay) and postpone the scheduled improvements for consideration in the 2000 construction season. FACTS: • On October 6, 1998,the City Council directed staff to prepare a feasibility report considering street improvements, consisting of a street rehabilitation bituminous overlay,,in the Hilltop Estates subdivision,northeast of Pilot Knob Road and Diffley Road. • The resurfacing of Hilltop Estates is programmed for 1999 in the City of Eagan's 5-Year CIP (1998-2002). • Through the preparation of the feasibility report and a final review of the current Pavement Condition Index for the neighborhood streets, staff has determined that the street conditions do not merit a bituminous overlay in 1999. • Staff recommends that the feasibility report be brought back to the City Council in the future with the other proposed 2000 construction season projects for their consideration, at which time a public hearing would be scheduled for this project. E PROJECT 755, MEADOWLAND IST ADDITION STREET OVERLAY ACTION TO BE CONSIDERED: To receive the feasibility report for Project 755 (Meadowland 1" Addition — Street Overlay) and schedule a public hearing to be held on February 2, 1999. FACTS: • On October 6, 1998, the City Council directed staff to prepare a feasibility report consideririg a street rehabilitation overlay on the streets within the Meadowland 1St Addition • The neighborhood includes Chipmunk Court, Badger Court, Shale Lane, Bear Path Trail, Beaver Dam Court, South Timber Wolf Trail, North Timber Wolf Trail and (Timber Wolf Court, all east of Rahn Road, south of Diffley Road(Co. Rd. 30). • The resurfacing of the streets within the Meadowland neighborhood is programmed for 1999 in the City of Eagan's 5-Year CIP (1998-2002). • This feasibility report has been completed and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally presemt and discuss the merits of this project. • An informational neighborhood meeting will be held with the residents prior'to the Public Hearing to review and discuss the proposed improvements. ATTACHMENTS: • Draft Feasibility Report, enclosed without page numbers. 6 Agenda Information Memo January 5, 1999 Eagan City Council Meeting F. GRANT APPLICATION,MINNESOTA AUTO THEFT PREVENTION PROGRAM ACTION TO BE CONSIDERED: To approve a resolution authorizing the City of Eagan to enter into a cooperative agreement with the State of Minnesota for the project entitled Minnesota Auto Theft Prevention Program. FACTS: • The Minnesota legislature passed legislation in 1996 which created the Minnesota Auto Theft Prevention Program, also called"MATPP." The purpose of this legislation is to reduce motor vehicle theft; consequently, in the State of Minnesota, this funded program aids in the identification of critical issues, education and awareness, and investigation and prosecution. The legislature established the Minnesota Auto Theft Prevention Board which will make grant funding available annually to support the purposes of the legislation. • Approximately$1,869,000 was appropriated for the grant period commencing on July 1, 1999 and expiring on June 30, 2000. The Eagan Police Department is applying for monies from this grant for the purposes of reducing auto theft in the City of Eagan. The approximate amount of the application for the grant is $55,100 to be used in overtime and equipment costs. A bait vehicle equipped with audio, video and tracking capabilities will be used in high-theft areas. In 1996, 190 auto thefts occurred in the City of Eagan. In 1997, 136 auto thefts took place. As of December 1, 1998, 105 auto thefts have occurred this year in the City of Eagan. The Eagan Police Department has recovered 53 stolen vehicles. • It is the Eagan Police Department's goal to continue to reduce auto theft in our City, and to increase the number of prosecutions for that crime. ATTACHMENTS: • Resolution enclosed on page_ . i CITY OF EAGAN RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT BE IT RESOLVED, that the City of Eagan enter into a cooperative agreement with the State of Minnesota for the project entitled Minnesota Auto Theft Prevention Program during the period from July 1, 1999 through June 30,2000. NOW,THEREFORE,BE IT RESOLVED that the Mayor and City Clerk are hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the City of Eagan. Motion by: CITY OF EAGAN Seconded by: CITY COUNCIL Those in Favor: By ' Those Against: Its Mayor Dated: Attest: Its Clerk CE_R_TIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan,Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan,Dakota County,Minnesota, in a regular meeting thereof assembled this 5th day of January, 1999. E. J. VanOverbeke, City Clerk CERTIFICATION _ I, E. J. VanOverbeke, City Clerk of the City of Eagan,Dakota County,Minnesota, do hereby certify that the attached is a true and correct copy of a resolution adopted by the City Council of the City of Eagan at a meeting held on the 5�h day of J , 1992. Dated City Clerk Agenda Information Memo January 5, 1999 Eagan City Council Meeting G. TOBACCO LICENSE RENEWAL FOR BLACKHAWK LIQUOR ACTION TO BE CONSIDERED: To approve the 1999 license renewal for Blackhawk Liquor located at 4130 Blackhawk Road. FACTS: • The City annually licenses parties doing business in the above-referenced category. The license is in order for review by the Council at this time. i Agenda Information Memo January 5, 1999 City Council Meeting H. APPROVE Application,SEP Grant FOR COUNCIL ACTION: To authorize the submission of applications seeking Supplement Environmental Project(SEP)Grant funds from Koch. BACKGROUND: Koch Refinery has reached a settlement with the Minnesota Pollution Control Agency whereby Koch is provided funds in excess of one million dollars for environmental projects in Dakota County. MPCA is working with a committee on how those funds will be distributed. An early application deadline is expected. FACTS: • Koch is providing in excess of one million dollars for environmental projects in Dakota County. • The City of Eagan is an eligible recipient,and multiple requests can be submitted. • The SEP Committee has met only three times and has yet to totally define the criteria for grant awards,however,they must be associated with an environmental project. • Pre-grant submission is expected to be early February. • Possible grant requests could include Patrick Eagan Park development,North Park,as well as others. ' CONCERNS: None ATTACHMENTS: None /b Agenda Information Memo January 5, 1999 City Council Meeting I. CHANGE ORDER No. 3,Cascade Bay FOR COUNCIL ACTION: To approve Change Order No. 3 in the amount of$1,540.00. FACTS: • Kellington Construction-Deduct for case work ($20,117.00) Nielson's Equipment-Add case work and counter top 16,679.00 During the design and bid phase,plans were prepared by the architect for the concession food service area. Subsequently, staff met with other sources relative to equipment layout who are more experienced with the specific requirements of the various items to be included. This resulted in a re-design of the serving counters and food preparation counters. The redesign has produced a more efficient workspace and a reduction in cost. • Burnsville Electric-Add 4,978.00 At the time of building design and bid, sub floor heating was bid as an add alternate to provide some minimal heating. No mechanical equipment was included because the buildings are not intended to be occupied other then during the summer. However, some minimal heat is desirable in the winter to protect and lengthen the life of the fixtures. The alternate was rejected because of cost($40,000). Other options have been explored since that time. Upon recommendation of the various consultants,commercial grade electric space heaters are seen as the most effective solution for providing the minimal heat requirements needed. This change order provides for the installation of additional electrical circuits for the space heaters. CONCERNS: None ATTACHMENTS: Background memo'mr /-Z J / i 1 MMO city of eagan --- TO: TOM HEDGES,CITY ADMINISTRATOR FROM: KEN VRAA,DIRECTOR OF PARKS AND RECREATION DATE: DECEMBER 24,1998 SUBJECT: CASCADE BAY CHANGE ORDERS At the request of Councilmember Blomquist at a previous City Council meeting,staff has prepared a summary of costs associated with the Cascade Bay construction. • Civil Work: Site clearing,grading,utilities,parking lot,library retaining wall, parking lot lights,soil correction,and Dakota Electric line relocation.* $ 713,749 Allowance for landscaping (North and East sides of site) 60,000 • Construction: Bid packages numbers 1-8 for leisure pool and lazy river,pool slides, building(s)construction,pool deck,mechanical,electrical,fencing and landscaping,as awarded. 5,043,285 Entrance Gate(Bid Package#7.1)* 15,000 Design fees,permits,*testing,*general conditions* 598,509 Construction Management 131,862 • Allowances: Owner purchased items including deck chairs,funbrellas,office and concessions equipment,admissions controls,deck equipment. 210,000 • Self Performed: Items the City has purchased directly,or had the work performed outside the scope of the Construction Managers responsibility.Example:Sand Play Equipment 18,500 • Change order. Net change orders previously approved: ($8,799) Project Status as of 12/14/1998 $6,782,106 Project Budget: $7,110,000 Contingency/Balance" 327,894 *Indicates,items that have been estimated at the beginning of project and have not subsequently been revised or items where an allowance has been provided. **Contingency/Balance is likely to be reduced as the refinement of the project continues. Items not previously provided,i.e.,informational and directional signage and any future change orders may reduce this amount. /42 Agenda Information Memo January 5, 1999 Eagan City Council Meeting J. MODIFICATION-PLANNED DEVELOPMENT (LEXINGTON POINTE 13TH ADDITION—WALGREENS) ACTION TO BE CONSIDERED: ➢ To approve a change to a condition of Planned Development approval of the Walgreens Drug Store to increase its building area by 1,215 square feet(or six percent)resulting in a building floor area of 15,120 square feet. FACTS: ➢ The City Council approved the Planned Development for the Walgreens Drug Store earlier this summer. One of the conditions of Planned Development approval specified a building area of 13,905 square feet. The approved building area resulted in a building coverage of 12.8 percent. ➢ Since receiving Planned Development approval,the applicant has refined the internal design of the building and is requesting approval of a minor increase in the drug store building size. The proposed modification would result in a building coverage of 13.8 percent. ISSUES: ➢ Staff has reviewed the changes and determined that there is no negative impact on the development. No changes to site circulation patterns will result and an adequate off- street parking supply will be retained. ATTACHMENT: ➢ John Kohler correspondence dated 12/29/98—Pats y 13 SEMPER DEVELOPMENT, LTD. 600 Foshay 'f owerPhone: (61 2)332-1500 821 Marquette Avenue Fax: (612)332-2428 Minneapolis. Minnesota 55402 December 29, 1998 Bob Kermis City of Eagan Planning Department 3830 Pilot Knob Road Eagan,Minnesota 55122 Dear Bob: We have been preparing the construction drawings for the Walgreens project at Lexington and Diffley and the need has come up to widen the building by nine feet. This would revise the square footage from 13,905 W 15,120 square feet. To accomplish this the 9' of additional building area will be taken from the drive aisles and parking on the south side. We will not be reducing any of our landscape plantings and our parking is still in excess of what is required. I am attaching a copy of the revised site plan for your review. Sinc , John Kohler, AIA Enclosures JK/ko Agenda Information Memo January 5, 1999 City Council Meeting K. APPROVE application,Metro Greenways Planning Grants and RESOLUTION, supporting the allocation of matching funds for a"Metro Greenways Planning Grants" project. FOR COUNCIL ACTION: To authorize a grant application and authorize the resolution seeking planning funds for Patrick Eagan Park. FACTS: • The City Council previously requested that staff complete a master parks plan for Patrick Eagan Park • In the spring of 1998,the Council deferred this study because of the work load associated with the construction of Cascade Bay. • The 1998 Legislature approved the allocation of$250,000 for the Metro Greenway Planning Grant Program. The maximum grant amount is$50,000 with an anticipated average of $25,000 and the program is competitive. • Should the City be successful in obtaining a grant and opt to accept it,the City will be responsible for providing matching funds equal to 50% of the project cost. • The funding would not be needed until year 2000 at the earliest. The estimated total project cost is$30,000-40,000(City share$15,000-20,000). Funds would be designated from the Park Site Fund. • The funds would be used to hire a consultant to assist staff with the development of the management plan for Patrick Eagan Park. • By making application for the grant,the City is under no obligation to accept the grant or allocate funds. • Staff is seeking authorization to submit an application for assistance for consultant services for the master planning of the park. CONCERNS: None ATTACHMENTS: Resolution -pa1C �6 /J i CITY OF EAGAN I RESOLUTION SUPPORTING THE ALLOCATION OF MATCHING FUNDS FOR A"METRO GREENWAYS PLANNING GRANTS"PROJECT WHEREAS, the protection of natural resources and open space is essential to maintaining and enhancing the quality of life in the City of Eagan;and WHEREAS, the City of Eagan recognizes the importance of planning for nature as the City and Region are developed;and WHEREAS, the City of Eagan owns an undeveloped 200 acre parcel known as Patrick Eagan Park that by virtue of its size,quality,connectivity and ecological diversity is unique to the City and Region;and WHEREAS, the parcel has the potential to provide public enjoyment and educational opportunities,and WHEREAS,the City of Eagan currently does not have a management plan for the parcel NOW, THEREFORE, BE IT RESOLVED that the City of Eagan will make application for a "Metro Greenways Planning Grant"to be utilized for the development of a management plan for Patrick Eagan Park. BE IT FURTHER RESOLVED that should the City of Eagan be successful in obtaining a"Metro Greenways Planning Grant,"and upon acceptance of said Grant, the City shall allocate matching funds for the project. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I,E.J.Van Overbeke,Clerk of the City of Eagan,Dakota County,Minnesota,:do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County,Minnesota,in a regular meeting thereof assembled this 5`h day of January, 1999. E.J.VanOverbeke,City of Eagan 1.•140binnetro greenway grant 355 /6 Agenda Information Memo January 5, 1999 City Council Meeting L. EXTENSION OF SNOW GROOMING CONTRACT WITH DAKOTA COUNTY ACTION TO BE CONSIDERED: Approve an amendment extending the term of the snow grooming contract with Dakota County for cross county trails and the tubing hill through may 31, 1999, authorizing the signature of the City Clerk. FACTS: • 1999 will be the third season in which the city has entered into a contract with Dakota County for the grooming of cross country ski trails and the Trapp Farm tubing hill. • The hourly rate billed to the city will remain at$100 per hour. All other terms and conditions also remain unchanged. • Dakota County provides all equipment, an operator and the necessary insurance. • The service is provided on an as-needed basis at the request of the city. • The average annual cost has been approximately$1,200. Payment is made from the Departmental operational budget. • Grooming by the County has proven to improve the quality and safety of the surfaces. The City does not own grooming equipment. ATTACHMENTS: e Copy of amendment enclosed on page I:\40b\snow grooming contract 362 l� FIRST AMENDMENT TO CONTRACT BETWEEN COUNTY OF DAKOTA AND THE CITY OF EAGAN WHEREAS, the County of Dakota (hereinafter "County") and the City of Eagan (hereinafter "City") entered into a contract for the provision of grooming of snow surfaces used for cross-country skiing; and WHEREAS, the parties desire to amend the contract so as to enable both parties to continue to enjoy the mutual benefits it provides. NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree as follows: The term of the Contract shall be extended from December 1, 1998, until May 1, 1999. All other terms of the Contract between the County and the City shall remain in full force and effect unless otherwise amended or terminated in accordance with law or the terms of the Contract. In any case where this Amendment conflicts with the earlier Contract,this Amendment shall govern. IN WITNESS WHEREOF,the parties have executed this Agreement on the dates indicated below. ted ovas COUNTY OF DAKOTA ( 2-4 S Assis mey/Date Steve R. Sullivan Parks Director Approved as to execution: Date of Signature Assistant County Attorney/Date Approved as to form: CITY OF EAGAN By: Title: 44W e -r—FUC Subscribed and sworn to before me this day of 199 Notary Public K/K98-349 Agenda Information Memo January 5, 1999 Eagan City Council Meeting M. CONTRACT 96-11.YANKEE DOODLE ROAD (TRANSPORTATION IMPROVEMENTS) ACTION TO BE CONSIDERED: Authorize the I Vh and final payment to Shafer Contracting for Contract 96-11 (Yankee Doodle Road—Transportation Improvements) in the amount of$185,211.20 and authorize acceptance for City and County maintenance subject to warranty provisions. FACTS: • Cont. 96-11 provided for the widening of County Road 28 (Yankee Doodle Road) between Federal Dr. and Promenade Ave. along with I-35E interchange modifications and miscellaneous signal capacity improvements. • This project was constructed during 1996. It is only now being closed out due to the lengthy arbitration process required to settle several contractual disputes. • All inspections have been performed by representatives of the City and County and found to be in compliance with the approved Plans and Specifications. It is being presented to the Council for favorable consideration of Final Acceptance and payment. / 9 i I I Agenda Information Memo January 5, 1999 N. CONTRACT 98-16,WESCOTT WOODLANDS STREET& UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 3 to Contract 98-16 (Wescott Woodlands — Street and Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 98-16 provided for the upgrade of a gravel two-lane rural road to a City standard residential curb and gutter street including the construction of sanitary sewer, water main, and storm sewer on Wescott Woodlands (formerly Wescott Hills Drive), south of Yankee Doodle Road. Trunk water main and storm sewer improvements were also constructed across the Carriage Hills Golf Course. The development of the Royal Oaks Addition established the schedule for this project. • The items detailed in the change order address various conditions encountered during construction, adherence to City Standards, and property owner requests. • Wet and poor soil conditions during the road construction required the use of additional drain tile and 3"(-) stabilizing aggregate. • Sanitary sewer service risers were revised from the bid documents and storm sewer weir walls were added to meet City Standards. • Conflicts between existing and proposed utility pipes were addressed as needed in the field. • Revisions in the final grading required an extension to a manhole structure. • More detailed `detour' signing was requested for golf course customers to limit business loss. • A recommendation from a recent Minnesota Department of Transportatim specification advisory regarding the degradation of retaining walls in the right-of-way was followed. • Golf course water service line size was reduced at owner's request and cost. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of$36,882.97 (6.6% of original contract). The associated costs will be the responsibility of the Utility Trunk Funds, Major Street Fund, and the benefited properties through special assessments. ATTACHMENTS: Change Order No. 3,pages through�y . ao 4 d'; CITY OF EAGAN CONTRACT#: 98-16 CHANGE ORDER#: 3 PROJECT#: 742 DATE: December 28, 1998 PROJECT NAME: Wescott Woodlands Street and Utility Improvements PROJECT DESCRIPTION: Street and Utility Improvements including: Concrete curb and gutter, bituminous pavement, watermain, sanitary sewer, and storm sewer. CONTRACTOR: S.M. Hentg'es & Sons, Inc. ENGINEER: Howard R. Green Company PO Box 69 1326 Energy Park Drive Jordan, Mrd 55352-0069 St. Paul, MN 55108 DESCRIPTION OF CHANGE'ORDER WORK: 1. Install 320 linear feet of 4° perforated drain tile, encased in granular bedding,for$8.50 per linear foot. $2,720.00 2. Place 2294.15 tons over the renegotiated contract quantity and is being paid at$8.50 per ton. $19,500.28 3. Install 4" DIP in lieu of 4" PVC sewer service riser pipe with additional costs for fittings, at $23.65 per linear foot for 52 linear feet, less allowance for Schedule 3.0, Item 16 (-228.00). Net change $1001.80 4. Saw cut storm manhole#2 and storm manhole#2A to raise the RCP line due to conflicting grade with sanitary sewer. Include insulation between the sanitary sewer and storm sewer. $1007.21 5. Re-form invert in existing sanitary sewer manhole at Duckwood Drive and Falcon Way and add 4" x 8" wye in new sanitary sewer line. $952.60 6. Raise sanitary manhole#8 to fit existing slope. $880.00 7. Add detour signage required to route traffic from Wescott Woodlands to the Duckwood Drive entrance to the Carriage Hills Golf Course. $2,705.94 8. Core drill four 18" holes in precast outlet structures, furnish and install aluminum angles, wood weir wall, and saw cut orifice holes. $4,016.78 0:\Proj\803640J\0071\ChangeOrder#3 I i _CITY OF EAGAN 9. Apply clear coat on retaining wall at $1.41 per square foot for 746 square feet. $1051.86 10. Change 6" water service to a 4"water service to the golf course clubhouse, 170 linear feet @ $15.45= $2626.50 and 1 -4" gate valve @ $420.00. $3046.50 JUSTIFICATION FORMURPOSE OF CHANGE ORDER: Various requests made by the contractor throughout construction. Each was reviewed by Howard R. Green engineers and City staff and justified by the following: 1. To control wet subgrade conditions encountered at Station 2+00 on Wescott Woodlands where ground water was seeping out of sand/silt layers from the hill to the west of the new street section. 2. To stabilize the soft subgrade on Wescott Woodlands. The lateness of the construction season made it very difficult to dry the subgrade using other techniques. 3. To use 4" DIP service pipe as per city standards in lieu of 4" PVC in bid document. 4. Conflicting grades between sanitary and storm sewer lines requires enlarging;the holes in the precast storm sewer manhole#2 and#2A to accommodate the 15" RCP pipe. 5. Conflicting elevation between an unknown existing sanitary sewer service line and the new mainline sewer at Falcon Way and Duckwood Drive, requires the service to be connected to the new main rather than back to the original location. 6. Final grading of the slope results in a higher ground elevation that in turn requires an additional 2' of manhole barrel section to be installed. 7. Construction sequencing requires more direction signing for golf course customers. 8. Weir walls in outlet structures 1-4 required by city standards, were omitted from contract documents. 9. New Department of Transportation advisory recommends additional sealing on retaining walls. 10. The water service connection to the clubhouse changes from a 6" DIP line to a 4" DIP line at the request of the golf course owner. Several of the above items were negotiated by the contractor and city staff. 0:1Proj1803640J%00711ChangeOrder#3 CHANGE ORDER NO.3 FOR: WESCOTP WOODLANDS(803640J) CITY OF EAGAN,1•IINNESOTA O.......... :.;.:;:<: ;:;:::•::.::.:;: :;::::.::::::::::.::.;;;:;::.::.<. ..::.:...EY�`€I't.......'TY T 'F pRiEL Q `�L PRICE ........................................ .:. ......#'i1 ...:..:.:.:.:.::::::..::::....:.................... ...........Q...........::'.:>:<;>;:'.:::::::::::.....:..................:..:::::::... ::. . .. CHANGE ORDER NO,3 1 4"DRAIN TILE LS 1.00 2,720.00 2,720.00 2 3"MINUS STABILIZING AGGREGATE LS 1.00 19,500.28 19,500.28 3 4"DIP CL 52&FITTINGS(SEWER SERVICE RISER LS 1.00 1,001.80 1,001.80 4 STORM SEWER GRADE ADJUSTMENTS LS 1.00 1,007.21 1,007.21 5 SANITARY SEWER ADJUSTMENTS LS 1.00 952.60 952.60 6 SANITARY SEWER MH#8 ADJUSTMENTS LS 1.00 880.00 880.00 7 ADDITIONAL DETOUR SIGNAGE LS 1.00 2,705.94 2,705.94 8 WEIR WALL INSTALLATION LS 1.00 4,016.78 4,016.78 9 RETAINING WALL SEALANT LS 1.00 1,051.86 1,051.86 10 4"WATER SERVICE&GATE VALVE TO GOLF LS 1.00 3,046.50 3,046.50 COURSE CLUBHOUSE T CHANGE ORDER NO.3 36,882.97 T CHANGE ORDER NO.3—TOTAL $36,882.97 a, n:\clerical\80364000k3.xis i i _CITY OF EACAN DESCRIPTION OF WORK ITEMS: See attached schedule. CONTRACT STATUS TIME/COMPLETION DATEMA OUNT Original Contract: July 1, 1999 1$ 555.677.44 Change Order#3: July 1. 1999 $ 36.882.97 Subtotal of Previous Change Orders: $ 69.544.15 This Change Order: $ 36,882.97 New Subtotal of All Change Orders: S 106.427.12 Revise Contract: 662.104.56 Percent Increase or Decrease for this Change Order to Original Contract Amount: +6.64% Percent Increase or Decrease for Total of All Change Orders to Original Contract Amount: +19.15% RECOMMENDED FOR APPROVAL: By: I Date• 3 Date: tat PNP-ect Mana or By: Date: City Department Mana@er City of Eagan Council Action: Mayor: Clerk: Date: DISTRIBUTION 1 —City 2 Contractor 1 —Engineer u 0:1Proj\803640J\00711ChangeOrder#3 C;l T Agenda Information Memo January 5, 1999 O. CONTRACT 98-18,OAK POND ROAD STREET&UTILITY I MPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 1 to Contract 98-18 (Oak Pond Road— Street and Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 98-18 provided for the reconstruction of the streets within the Oak Pond Hills Additions and the construction of sanitary sewer, water main, and storm sewer to serve the residential neighborhood. It also provided for the installation of trunk water main along Cliff Road from North Hay Lake Road to Oak Pond Road. • The items detailed in the change order address additional work that was not included in the original scope of the project. • The removal of the existing concrete driveways was inadvertently omitted from the bid proposal, as was the proper thickness of the concrete driveways (6"in lieu of 4"). • A concrete valley gutter was added at the intersection of Oak Pond Circle and Oak Pond Road to enhance the drainage through the intersection. • Drainage tile was installed at the low point in Oak Pond Road due to the two-foot subcut needed for the street construction in this area. • Fire hydrants were adjusted in excess of the standard bury due to placement in ditch back slopes. • Additional time and labor was required to locate the existing water main at North Hay Lake Road and Cliff Road due to incorrectly marked Gopher State One Call field locations. • Additional work was required for the connection to the existing water main in Oak Pond Road due to the original installation of a 90-degree bend instead of a capped tee at the end. • An unknown storm sewer was in conflict with the trunk water main installation north of Cliff Road,requiring insulation between the two pipes. • An adjustment was made to an existing storm sewer manhole to better fit the revised grading. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of$5,995.87 (1.3% of original contract). The associated costs will be the responsibility of the Storm Sewer Trunk Fund, Water Trunk Fund, Major Street Fund, and the consultants to their respective responsibilities. ATTACHMENTS: p Change Order No. 1,pages through �0 SRF No. 0982902 CITY OF EAGAN CONTRACT#: 98-18 CHANGE ORDER #: 1 PROJECT#: 732 DATE: December 28. 1998 PROJECT NAJUE. Oak Pond Road PROJECT DESCRIPTION: The project consists of site grading, sanitary sewer,water main, storm sewer, curb and gutter, and paving for the road reconstruction and utility installation to serve the Oak Pond Road, Oak Pond Circle, and the adjacent Cliff Road residents. CONTRACTOR: S.M. Hentaes and Sons. Inc. ENGINEER: SRF Consulting Group. Inc. P.O. Box 69 One Carlson�Parkway. Suite 150 Jordan, MN 55352 Minneapoli&MN 55447 DESCRIPTION OF CHANGE ORDER WORK: This change order consists of adding several items of additional work that were either not originally anticipated or omitted from the original scope of the contract plans and specifications. The additional items included connecting to existing water main, insulating 18-inch water main, locating existing water main, raise existing storm manhole, raise two hydrants, removal of concrete driveway, paving 2-inch additional thickness for concrete driveway, install valley gutter, waterproof retaining walls, and install drain tile. JUSTIFICA TION FMPURPOSE OF CHANGE ORDER: The addition of this change order is necessary due to certain work items not anticipaited and also the addition of a valley gutter at the Oak Pond Road and Oak Pond Circle intersection. � I Change Order No. 1 -2 - December 28, 1998 DESCRIPTION OF WORK ITEMS Item No. Item Description Unit Unit Price Ouanti Amount 2104.503 Remove Concrete Driveway Pavement yd2 $ 4.00 67.9 $ 271.60 2301.603 Concrete Pavement(Valley Gutter) yd $ 68.89 18.0 $1,240.00 2502.541 4-Inch Perf. Pipe Drain Lin ft $ 2.69 200.0 $ 537.90 2504.602 Adjust Hydrant Each $ 359.42 2.0 $ 718.83 J Y 2504.602 Equipment Time and Labor to Locate Each $1,133.00 1.0 $1,133.00 Existing Water Main 2504.602 Connect to Existing Water Main Each $ 517.50 1.0 $ 517.50 2504.605 Water Main Insulation ft2 $ 13.73 32.0 $ 439.34 2506.602 Adjust Existing Storm Sewer Manhole Each $ 458.70 1.0 $ 458.70 (Easement) 2531.507 2-Inch Additional Thickness for yd $ 10.00 67.9 $ 679.00 Concrete Driveway Pavement Total Increase Change Order No. 1 $ 5.995.87 CONTRACT STATUS TIMEICOMPLETIONDATE AMOUNT Original Contract: July 15. 1999 $476,307.30 Change Order No. 1: December 24 1998 $ 5,995.87 Subtotal of Previous Change Order: $ 0.00 This Change Order: $ 5,995.87 New Subtotal of All Change Orders: $ 5,995.87 Revise Contract. $482,303.17 Percent Increase or Decrease for this Change Order +1.26% to Original Contract Amount: Percent Increase or Decrease for Total of All +1.26% Change Orders to Original Contract Amount: Change Order No. 1 - 3 - December 28, 1998 RECOMMENDED FOR APPROVAL: By: /Date M-ZS-98 _ /Date: 1-0 2q SRF Consulting Group, Iric. 4S. - ges and Sons, Inc. By: are: M-Z9_g8 City Department anager City of Eagan Council Action: Mayor: Clerk: Approval Date: DISTRIBUTION I - City 2 Contractor 1 -Engineer a �' Agenda Information Memo January 5, 1999 P. CONTRACT 97-YY,TOWN CENTRE 70 TWENTIETH ADDITION ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 97-YY (Town Centre 70 Twentieth Addition — Utilities) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Town Centre 70 Twentieth Addition (Kennedy Transmission), was constructed on the west side of Denmark Avenue, north of Duckwood Drive, and behind Wal-Mart. This development required the installation of sanitary sewer, water services, and storm sewer, which was performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provision. Q. CONTRACT 98-H, DELTA DENTAL ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 98-H (Delta Dental—Utilities) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Delta Dental's new corporate offices were constructed northeast of the intersection of Blue Cross Road and Ashbury Road, east of the Blue Cross/Blue Shield corporate campus. This project required the installation of sanitary sewer, water main, and storm sewer, which was performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provision. Cq i Agenda Information Memo Janus y 5, 1999 Eagan City Council Meeting R. TOBACCO LICENSE-PRO STOP,LOCATED AT 850 LONE OAK ROAD ACTION TO BE CONSIDERED: To approve a tobacco sales license for Pro Stop located at 850 Lone Oak Road. FACTS: • The City is in receipt of an application from Pro Stop for a tobacco license at the above referenced location. The application has been reviewed by staff and is in order for approval by the City Council. ATTACHMENTS: • Application enclosed without page number. 30 Agenda Information Memo January 5, 1999 Eagan City Council Meeting OLD BUSINESS A. CONFIRMATION OF CANCELLATION OF FEBRUARY 9, 1999 SPECIAL ELECTION&RECEIVE ADDITIONAL DIRECTION ON CREATION OF ELECTION ISSUES TASK FORCE ACTION TO BE CONSIDERED: 1) Action to confirm cancellation of February 9, 1999 special election; and 2) receive additional direction on creation of election issues task force. FACTS: • City Councilmembers Blomquist and Masin requested that confirmation of cancellation of the February 9, 1999 special election item be placed on the agenda for discussion and action to be reaffirmed by the new City Council. • At the Special City Council meeting held on Tuesday,December 29, 1998,the special election on the question of the odd/even year election was cancelled. Ordinance Nos. 255 and 256,that were approved in March and provided for the change to odd year elections and for the implementation of the change,were also repealed. • Staff was further directed to provide a framework for the creation and utilization of an election issues task force. The issue of the election year, election signs and the influence of political parties on local elections were suggested for inclusion in the task force work plan as a result of the December 29 Special City Council meeting. Since the new City Council has not had an opportunity to discuss the creation of an election issues task force,there was a request that this item be considered at the January 5 City Council meeting to provide proper direction on this policy matter to staff. • The following steps provide a possible scenario for the creation and implementation of the proposed task force: 1) additional City Council suggestions that are received at the 1-5-99 City Council meeting; 2) staff does research and prepares options; and 3) City Council considers options at a retreat, special workshop or regular City Council meeting. 3� Agenda Information Memo January 5, 1999 Eagan City Council Meeting B. WESCOTT AND LEXINGTON TRAFFIC SIGNAL ACTION TO BE CONSIDERED: Consider requests for a Traffic Signal at Wescott Rd. and Lexington Ave. and authorize/defer the preparation of a Signal Justification Report. FACTS: • The signalization of Wescott Rd. at Lexington Ave. (Co. Rd. 43) was first identified in the City's Capital Improvement Program (CIP) in 1991 for installation in 1992. It was rescheduled several times through subsequent updates to the City and County's CIP. • At a public hearing held on August 6, 1996, several adjacent property owners objected to the project and it was subsequently denied. It was reprogrammed for reconsideration in 1998. However, in reviewing the County's CIP on August 4 of 1998, the Council requested the County to reschedule it for reconsideration at an unspecified future date. • Over the years, the City continues to receive numerous calls, letters and e-mail requests to install a signal at this location. The County will proceed with the signalization whenever the City agrees to the reconstruction of the Wescott Rd. approaches. • Currently, this location is one of the top ten intersections in the Dakota County Signal Project Ranking System based on traffic volumes and correctable accidents. • Mayor Awada has requested that this item be placed on the January 5 Agenda to review recent requests and consider directing staff to perform an updated traffic study for future Council consideration. ISSUES: • The installation of a traffic signal at this location will require the widening of Wescott Rd. to accommodate the necessary center left-turn lanes similar to the Lexington Ave. approaches. While there would be no assessments associated with this public improvement, it will require the acquisition of additional right-of-way from several adjacent property owners. ATTACHMENTS: ? • E-mail and written correspondence,pages through3g . 3a), City Council From: Dbskorpak@aol.com Sent: Saturday, December 26, 1998 4:30 PM To: council@ci.eagan.mn.us Subject: Wescott-Lexington Intersection We would like to express our concerns at the lack of traffic control at the intersection of Wescott and Lexington. We feel that a traffic light would be the most practical solution to the continuing congestion at this location. 33 City Council From: Fruitful33@aol.com Sent: Sunday, December 20, 1998 7:24 PM To: council@ci.eagan.mn.us Subject: Traffic Lights Needed Dear Council; I appreciate the job you do. A concern I have is the need for traffic lights at the intersection of Lexington and Wescott. I would like to see their installation moved up in the list of priorities. Regards, Christine Keuler 513 Weston Hills Place 3 �1 City Council From: Theresa Santiago Sent: Tuesday, December 22, 1998 2:52 PM To: council@ci.eagan.mn.us Subject: Public Safety Importance: High I am writing to support the installation of stop lights at the lexington/wescott intersection. This is a very dangerous intersection. The congestion at this intersection is terrible. I am sure you experience, as do I, every day, the rage of people on our roads today. Minnesota drivers have literally become worse than CA...believe it or not. I frequently travel to CA for business, and feel safer on their roads. CA drivers are diligent when accommodating pedestrians. I've seen many people nearly get run over at this intersection, or drivers hollering or honking. It's ridiculous. When 4 cars arrive at the intersection simultaneously...I'm telling you...people do not know what to do, and freak out. I find it disturbing that voting down the stop lights is based on a couple of property issues. It couldn't be more than that...there is an empty lot on the NW corner, Private lot on the NE, a church on the SE corner and basically a "sand lot" on the SW corner. Let's bring the human element back and install stop lights for the safety of our community. 35 . 1 City Council From: Patty Marascuilo Sent: Tuesday, December 22, 1998 2:09 PM To: 'council@ci.eagan.mn.us' Subject: Stop light at Pilot Knob and Lexington Stop lights are desperately needed !! We cross that intersection nightly, at least twice between going to our childrens' school, Woodland Elementary, our church at St. John Newmann and the library. With so much traffic traveling through there, we are constantly dodging cars whose drivers don't have the courtesy to wait their turn! We cringe every time we drive through there!! I'm surprised there aren't more accidents there!! 3,6 1 C &&j),Lcd &K," ; v cl N _ - 011 17 G� _ I �� Cc�Y�,L �sL�crime � C �� _ ✓'�..:vn G& c C= � � r m1L) SS�z3 . 43 Agenda Information Memo January 5, 1999, Eagan City Council IX. NEW BUSINESS A. WAIVER OF SUBDIVISION (LOTS 6& 7.BLOCK 6.GARDENWOOD PONDS)—BRANDT ENGINEERING ACTION TO BE CONSIDERED: > To approve a Waiver of Subdivision requirements to adjust the common lot line between Lots 6 and 7, Block 6, Gardenwood Ponds(834 & 838 Bear Paw Trail) located in the NE 1/4 of Section 23, subject to the condition listed in the staff report. FACTS: • Gardenwood Ponds was platted in 1995. Both lots contain single-family residences that were constructed in 1996 and 1997. • Because of the topography,there is a retaining wall between the two lots and the retaining wall on Lot 7 encroaches over the common lot line onto Lot 6. The applicant proposes to adjust the lot line between the two lots to eliminate the encroachment. ATTACHMENTS: Staff report ,pages Y 0 through 3 � PLANNING REPORT CITY OF EAGAN REPORT DATE: December 10, 1998 CASE: 23-WA-05-11-98 APPLICANT: Brandt Engineering HEARING DATE: January 5, 1999 PROPERTY OWNER: Charles & Julie Grzebian PREPARED BY: Pamela Dudziak Wayne Foster&Jody Mikason REQUEST: Waiver of Subdivision LOCATION: 834 & 838 Bear Paw Trail COMPREHENSIVE PLAN: D-I Single Family ZONING: R-1 Residential Single Family SUMMARY OF REQUEST The applicant is requesting a Waiver of Subdivision requirements to adjust the common lot line between Lots 6 and 7, Block 6, Gardenwood Ponds, located in the NE 1/4 of Section 23. AUTHORITY FOR REVIEW City Code Section 13.40 Variances and waivers, Subd. 3 Purpose, states that the Council may grant variances from the strict application of the provisions of the Subdivision regulations and impose conditions and safeguards in the variances so granted where practical difficulties or particular hardships result from carrying out the strict letter of the regulations of the Subdivision regulations. BACKGROUND/HISTORY Gardenwood Ponds was platted in 1995. ]EXISTING CONDITIONS Both lots contain single-family residences that were constructed in 1996 and 1997. Because of the topography, there is a retaining wall between the two lots and the retaining wall on Lot 7 encroaches over the common lot line onto Lot 6. The applicant proposes to adjust the lot line between the two lots to eliminate the encroachment. / D Planning Report-Brandt Engineering January 5, 1998 Page 2 EVALUATION OF REQUEST Aside from eliminating the retaining wall encroachment, the proposed lot line adjustment has no other substantive impacts to these lots. Required setbacks from the new lot line to existing structures are satisfied, and changes in lot area are negligible. SUMMARY/CONCLUSION The retaining wall on Lot 7 encroaches over the common lot line with Lot 6. The Waiver of Subdivision is proposed to adjust the lot line around the retaining wall to eliminate the encroachment. Both lots contain existing homes and this waiver request is not associated with any additional development on either property. ACTION TO BE CONSIDERED To approve or deny a Waiver of Subdivision for Lots 6 and 7, Block 6, Gardenwood Ponds to adjust the common lot line to eliminate the retaining wall encroachment. If approved, the waiver should be subject to the following condition: 1. The applicant shall file with the County Auditor a lot combination to combine Lot 7 with the small portion of Lot 6, Block 6, Gardenwood Ponds, for tax purposes, and proof of the filing shall be submitted to the City within 60 days following City Council approval. ' TS � III � •") !� V 4.P •14v�� 8� � I h E. ' iYE'S0 56 Q I I ` •41 I .p0 a _ �►4 00 y\ gk�k��'ok4E � l R- °O•w .�4v v �(,/� "d % s es � E / N - e #`oep �O .J 'a gyp^ Ell� ,�eF • x'4727'1( %\ �.t 0 �, DI p I Ftp+� W i;�\,�A y �� / I SZ� � ' s�o V) _ R. 1&0'32 '�� O e.$ $Z Z 30 330 L 195.31 � � � I I . p� N0\ H�4�g 0TH . �' s , I I / 841D1 1 E \ tab I 87,Zp +� 31 't 31.59 5 h / � W �V.a � N / 704 p I I ^ 008 / Cb tig 54>4 2 8+4g +I \ \ F / � S?•SS t / \ 7z .55 LIS 0 0• i o11* BA �0p 40,% nor\ LAKE W 6796 + WATER SURFACE \�s� �JJ ELEV - 852.. FEET Q ,� 1 �N v.c�.SEP 95) )1929) 100.32 100.29 8� —559.03 yN85'31'24" E / '1900 o,6 �' J i i , V AREA MAP Dt,4 Z e� mom. D�s ti 5 A0 o 'P F Q++ Fxiefim9 ss Gary9a •`��`�� A�jus�-art PASEL �' 8 ,�q �la9e � fxlat/� 9h ut9lyk L N e Drainage k �X °ge�M utility t easement 5 5 5 1 0 t.2? E N65 495 5 N27'28 02' 7psp f z v, N(n AN ON NU P � O J• z `0 o 2 b T may, 0 G GG G SITE PLAN 4� 3 Parcel A Lot 6, Block 6, GARDENWOOD PONDS, Dakota County, Minnesota, except that part described as follows: Beginning at a point on the southwesterly line of said Lot 6, said point being 85.20 feet southeasterly of the northwest corner thereof (said southwesterly line has an assumed bearing of' S40°53'39"E); thence S52°25'52" E a distance of 10.00 feet; thence S29°21'26" E a distance of 10.00 feet to said southwesterly line of Lot 6 and there terminating. Parcel B Lot 7, Block 6, GARDENWOOD PONDS, Dakota County, Minnesota. Also that part of Lot 6, Block 6, said GARDENWOOD PONDS, described as beginning at a point on the southwesterly line of said Lot 6, said point being 85.20 feet southeasterly of the northwest corner thereof(said southwesterly line has an assumed bearing of S40053'39"E); thence S52°2552" E a distance of 10.00 feet; thence S29°21'26" E a distance of 10.00 feet to said southwesterly line of Lot 6 and there terminating. Agenda Information Memo January 5, 1999,Eagan City Council B. WAIVER OF SUBDIVISION(LOTS 9 & 10.BLOCK 4. GARDENWOOD PONDS)BRANDT ENGINEERING ACTION TO BE CONSIDERED: • To approve a Waiver of Subdivision requirements to adjust the common lot line between Lots 9 and 10,Block 4, Gardenwood Ponds(834& 838 Bear Paw Trail) located in the NE 1/4 of Section 23, subject to the condition listed in the APC minutes. :FACTS: • Gardenwood Ponds was platted in 1995. Lot 9 contains a single-family residence that was constructed in 1996, and Lot 10 is vacant. • The Gardenwood Ponds subdivision required all driveways opening onto North Ridge Drive to have a turnaround so that vehicles would not be backing out onto the public street. The driveway turnaround for Lot 9 encroaches about five feet over the common lot line with Lot 10. The proposed adjustment to the lot line would eliminate the encroachment. � As required by City Code when one of the lots is undeveloped,the Advisory Planning Commission held a public hearing on December 22, 1998 and recommended approval of the Waiver request, subject to the condition listed in the APC minutes. ATTACHMENTS: ]December 22, 1998 APC minutes,pa e �6 ,Staff report,pages through Page 2 December 22, 1998 4?441tr ADVISORY PLANNING COMMISSION MINUTES PUBLIC HEARINGS WAIVER OF SUBDIVISION BRANDT ENGINEERING Commission Chair Heyl opened the first public hearing of the evening regarding a Waiver of Subdivision to shift a common lot line between Lots 9 and 10, Block 4, Gardenwood Ponds, located in the NE 1/4 of Section 23. Senior Planner Ridley introduced this item. Mr. Ridley highlighted the information presented in the City staffs planning report dated December 10, 1998. Mr. Ridley noted the background and history,the surrounding uses, and the existing conditions of the subject property. Ray Brandt, Brandt Engineering, stated he was available for questions. Chair Heyl closed the public hearing as no one was present to speak. Member Segal moved; Member Frank seconded, a motion to recommend approval of the Waiver of Subdivision to allow a shift in the common lot line between Lots 9 and 10, Block 4, Gardenwood Ponds, located in the NE '/4 of Section 23, subject to the following condition: 1. The applicant shall file with the County Auditor a lot combination to combine Lot 9 with the five-foot portion of Lot 10, Block 4, Gardenwood Ponds for tax purposes, and proof of the filing shall be submitted to the City within 60 days following City Council action. All members voted in favor. �6 1 PLANNING REPORT CITY OF EAGAN REPORT DATE: December 10, 1998 CASE: 23-WA-04-11-98 APPLICANT: Brandt Engineering HEARING DATE: December 22, 1998 PROPERTY OWNER: D.R. Horton PREPARED BY: Pamela Dudziak REQUEST: Waiver of Subdivision LOCATION: 3868 & 3872 North Ridge Drive COMPREHENSIVE PLAN: D-I Single Family ZONING: R-1 Residential Single Family SUMMARY OF REQUEST The applicant is requesting a Waiver of Subdivision requirements to shift the common lot line between Lots 9 and 10, Block 4, Gardenwood Ponds, located in the NE 1/4 of Section 23. AUTHORITY FOR REVIEW City Code Section 13.40 Variances and waivers, Subd. 3 Purpose, states that the Council may grant variances from the strict application of the provisions of the Subdivision Regulations and impose conditions and safeguards in the variances so granted where practical difficulties or particular hardships result from carrying out the strict letter of the regulations of Chapter 13. BACKGROUNDMISTORY Gardenwood Ponds was platted in 1995. EXISTING CONDITIONS - Lot 9 contains a single-family residence that was constructed in 1996. Lot 10 is vacant. The back yards of these lots have steep slopes down from the building area. Because of the topography,part of the rear of Lot 9 and a large portion of the rear of Lot 10 are covered by a drainage and utility easement. One of the requirements of the Gardenwood Ponds subdivision was that all driveways opening onto North Ridge Drive have a turnaround so that vehicles would not be backing out onto the public street. The driveway turnaround for Lot 9 encroaches about five feet over the common lot , / n , Planning Report-Brandt Engineering January 5, 1998 Page 2 line with Lot 10. The applicant proposes to adjust the lot line between the two lots to eliminate the encroachment. EVALUATION OF REQUEST The proposed lot line adjustment results in Lot 10 becoming five feet narrower and about 720 square feet smaller. The resulting lot is 86 feet wide,which still satisfies the R-1 zoning district minimum lot width of 85 feet. The resulting lot area is 38,170 square feet,which exceeds the 12,000 square foot minimum,however,because of the topography and easements, the buildable area on Lot 10 is smaller than other lots in the development. The surveyor has submitted a survey showing the house proposed for construction on Lot 10. The proposed construction satisfies minimum setback requirements. SUMMARY/CONCLUSION The driveway turnaround for Lot 9 encroaches over the common lot line with Lot 10. The Waiver of Subdivision is proposed to shift the common lot line to eliminate the encroachment. Lot 9 has an existing home on it and this waiver request is not associated with any additional development on that property. Although Lot 10 has not yet developed,this waiver application has no direct development associated with it. ACTION TO BE CONSIDERED To recommend approval or denial of a Waiver of Subdivision for Lots 9 and 10, Block 4, Gardenwood Ponds to move the common lot line 5 feet to the south. Approval of the waiver should be subject to the following condition: 1. The applicant shall file with the County Auditor a lot combination to combine Lot 9 with the five-foot portion of Lot 10,Block 4, Gardenwood Ponds for tax purposes, and proof of the filing shall be submitted to the City within 60 days following City Council approval. � v FINANCIAL OBLIGATION—LOTS 9 AND 10,BLOCK 4, GARDENWOOD PONDS WAIVER OF PLAT 23-WA-04-11-98 There are pay-off balances of special assessments in the amount of-$0-on the parcels for which the waiver of plat is requested.. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcels for which the waiver is requested. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the waiver application. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. IMPROVEMENT USE RATE QUANTITY AMOUNT TOTAL The above listed rate will probably increase with the adoption of the 1999 Fee Schedule. The financial obligation is computed at the rates in effect at the time of final plat approval. 9 Law LI.e6t+oes/� .;cow•� � �1�.��Q v ■ uD V ��. u ,�n o O �■ o `�ir�� u Miii b0:3 uMCI � /\��r`c� Q�ri C�®® VIE I LIEurs �� I -�� rmr, eo ©�©GLS®®®,per • F,311LAN VAI o.a�� •'10 Q_ �� - � �� .CPQ L �° °vw . �� - ►� ■ �ecee� o , e i �� ••► i o e � 11H WE . �o�� •app► �o�.� s� i�I,• 11l wc� o MLI ENOFM G �� ® � ♦ 11 © ®® �.=► s 'L im ILJ o eee��p�� w�.,, Will 0a�ssr� oA©��000e�e��►��11�/ Fm v� v o 13 Ell 1 Development/Developer. Brandt Engineering Application: Waiver of Subdivisiono Case No.: 23-WA-04-11-98 City of Eagan jD%Wqp7wxDepw&n&w THIS MAP 18 INTENDED FOR REFERENCE USE ONLY Em SIM WE IN LAW WWJA EPA MEN' = uiii ■ oil Development/Developer. Brandt Engineering Case No.: 23-WA-05-11-98 Current Zoning: R-1 Single Family Residential Map prepared en October",1998 .On 2XR1 AmVlew 3.0a 01. 1""Werrm0gen provided by Le�Group It"and updtd by CKY staff. +City of Eagan 1� i 2. THIS MAP 13 INTENDED FOR REFERENCE USE ONLY CWFnWgty D"Cpmar#DBPW&nffd �': Th.City of Rogan and Dakota County do not quarant90 the accuracy of this Information. i m � p C \ 1p \ 479.63 ♦� �6G s$wti'!�, �\\ tA f 9a,�33�E �tJ�, 85'24'37 E L a 18.80 ♦ .fl.`�0 4 11► i�" ��i \\ 70� 10\ %P IQP ev � Oe i i•R� 3� �\i _ 1 v Ir,/ 0'TD- Ahi'�i4j9k� t� 29Z i ti i t r .44 o. 572735 � ,,-' �oid4� .�'� 8 = Easement per Book 71 of MR. Page 432 \ \��';-' �N \ ir Io? V---/ \ - r q p ;, 14 s 79 24.e W 90.2 1 i'� C _ _ Jtj t.t no `P. v' y _ 197. _-- - LA-o moi CDl -K .58.19' E I z s 35 35 6��'�� 1 S 416S• " -- -- ;r-fit---a P? 2;��- _ 28_2._04 Qs 09, S "6")\, ao.51 -- �S+9j p %5 4953 OIn N 1sa.7o 181.29 i I t S 89'50'35" E o t = 19'01'45 R- ' 594.41 --------------- �N 792.62 ----_----- Al GA -Z.r-" Ut. �. S3 AREA MAP N l7; ?Ir O o ` O � I RCook > O 410. Ob O Drainage & \\ utility f- easement \\ SF \ moo \ Y00 \\ o Ab \ / e Or�� \ �' �• spm L ` Co �\ 3 ZY SITE PLAN Parcel A Lot 9,Block 4, GARDENWOOD PONDS. Also, that part of Lot 10,Block 4, GARDENWOOD PONDS, described as follows: Beginning at the northeast corner of said Lot 9, Block 4; thence S46°29'13"W a distance of 59.49 feet; thence S51°18'28"W a distance of 114.82 feet to the southwesterly line of said Lot 10, Block 4, and there terminating. All in Dakota County, Minnesota. Parcel B Lot 10, Block 4, GARDENWOOD PONDS, Dakota County, Minnesota, except that part described as follows: Beginning at the northeast corner of said Lot 9, Block 4; thence S46°29'13"W a distance of 59.49 feet; thence S51°18'28"W a distance of 114.82 feet to the southwesterly line of said Lot 10, Block 4, and there terminating. �s Agenda Information Memo January 5, 1999 Eagan City Council Meeting C. COMPREHENSIVE GUIDE PLAN AMENDMENT/PRELIMIN RY PLANNED DEVELOPMENT AMENDMENT/CONDITIONAL USE PERMIT—EASTER LUTHERAN CHURCH ACTION TO BE CONSIDERED: ➢ To approve or deny a Comprehensive Guide Plan Amendment to changing the land use designation of approximately 2.4 acres of land located north of Cliff Road between Lake Park Drive and Pilot Knob Road(within the SE 1/4 of Section 28) from D-I (0-3 units per acre)to PF,Public Facilities. ➢ To approve or deny a Conditional Use Permit to allow impervious surface coverage of greater than 25 percent within a shoreland overlay district subject to the following revised conditions: 1. The Conditional Use Permit shall be recorded with Dakota County in conjunction with the recording of the Final Plat with documentation of its recording provided to the City. 2. Excluding anticipated right-of-way dedications (associated with the platting of the property), impervious surface coverage shall not exceed 35 percent of the site ar FACTS: ➢ In the summer of 1995,the City approved a Comprehensive Guide Plan Amendment that changed the land use designation of the original 12.9 acre parcel from DI, Single Family(0-3 units/acre)to PF,Public Facility and a Preliminary Planned Development/Conditional Use Permit to allow the development of a 79,000 square foot church facility upon the property. As a condition of the original Preliminary Planned Development approval, a maximum impervious surface coverage allowance of 35 percent was stipulated. ➢ Since receiving Preliminary Planned Development approval in 1995, the Church has acquired a 2.4 acre parcel which abuts the original development site on the west. It is the applicant's intent to amend the previously approved Preliminary Planned Development to incorporate the referenced 2.4 acre parcel in the church's overall development plan. ➢ The acquisition of the 2.4 acre parcel has resulted in several site plan modifications from the previously approved plan including: • An increase in building size from 79,000 square feet to 104,000 square feet. • An increase in off-street parking supply from 384 spaces to 525 spaces. • Additional on-site ponding. ➢ As in the case of the previously approved Preliminary Planned Development, an impervious surface coverage of 35 percent has been proposed. Following anticipated additional right-of-way dedications, impervious surface coverage is expected to increase from 35 to 39 percent. ➢ At their regular meeting on December 22, 1998,the Advisory Planning Commission held a public hearing to consider the Comprehensive Guide Plan Amendment, Preliminary Planned Development Amendment and Conditional Use Permit and recommended approval subject to the conditions listed in the APC minutes. ISSUES: ➢ At the public hearing,the APC raised question whether the method of impervious surface coverage calculation for the amended site plan was consistent with the method of calculation used for the previously approved site plan. As in the case of the previous development proposal, future right-of-way dedications were not considered in the coverage calculation. Thus,the method of calculation is consistent. ➢ The APC also raised concern regarding the potential"zero lot line"condition of the proposed parking deck along Cliff Road(following anticipated right-of-way dedications) and its impact upon snow storage. The applicant has been asked to prepare a graphic depiction of the ultimate design of Cliff Road in relation to the parking structure. ➢ Since the APC meeting, staff and the applicant have discussed the conceptual parking ramp in relation to the property line. The applicant has agreed to postpone action on the Preliminary Planned Development to allow time for the applicant, City staff, and the Dakota County staff to review and fine tune the design and placement of the ramp in the southeastern portion of the site. ATTACHMENTS: Minutes of the December 22, 1998 APC meeting,page.106ough,6Q. Staff report,page/through&. Page 3 December 22, 1998 ADVISORY PLANNING COMMISSION MINUTES COQti IPREHENSIVE GUIDE PLAN AMENDMENT PRELIMINARY PLANNED DEVELOPMENT AMENDMENT CONDITIONAL USE PERMIT EASTER LUTHERAN CHURCH Commission Chair Heyl opened the next public hearing of the evening regarding a Comprehensive Guide Plan Amendment, Preliminary Planned Development Amendment, and a Conditional Use Permit to allow the incorporation of a 2.5 acre parcel within the previously- approved Preliminary Planned Development for the Easter Lutheran Church property located at the NW intersection of Pilot Knob Road and Cliff Road in the SE '/< of Section 28. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in the City staffs planning report dated December 14, 1998. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Reverend Borgschatz and Architect Chip Lindeke provided a brief presentation regarding the church's plans to expand on the subject property. Chair Heyl closed the public hearing as no one was present to speak. The applicant and City staff responded to questions raised by members regarding: 1) potential grading within the County right-of-way; 2) access in and out of the three level parking deck; 3) adequacy of parking for Phase I development; 4) zero lot line setback for the parking ramp to Cliff Road; and 5) traffic movements in and out of the site. Chair Heyl questioned the percentage of impervious surface as it relates to pre/post County right-of-way dedication. City staff responded that the calculation of impervious surface percentage was consistent with the method of calculation used in the City's 1994 approval of the Easter Lutheran Planned Development. There was further discussion regarding the relationship of a future six-lane divided Cliff Road to the parking structure on the subject property. Member Segal suggested that the applicant prepare a site plan reflecting Cliff Road (with the six-lane design) and the amount of space between the roadway surface and the proposed parking structure. Member Segal moved, Member Frank seconded, a motion to recommend approval of a Comprehensive Guide Plan Amendment to change the land use designation of approximately 2.4 acres of land located north of Cliff Road between Lake Park Drive and Pilot Knob Road from D- 1 (0-3 units/acre) to PF (Public Facilities) located in the SE i/4 of Section 28. All members voted in favor. Page 4 December 22, 1998 ADVISORY PLANNING COMMISSION MINUTES Member Segal moved, Member Frank seconded, a motion to recommend approval of a Prclimina:-y Planned Development Amendment to rezone approximately 2.4 acres from R-1 (Sinllc rainily) to PD (Planned Development) subject to the 11 conditions listed in the staff report. 1. The applicant shall enter into a Preliminary Planned Development Agreement in accordance with Section 11.40 Subd. 6 of the City Code Prior to the Final Planned Development/Final Plat application. 2. The church shall be constructed in accordance with one of the following phasing plan scenarios: Phase Scenario #1 Scenario #2 Scenario #3 I—June 1999 Bldg. Area B Bldg. Areas A & B Bldg. Areas B & C II —June 2004 Bldg. Area C Bldg. Area C Bldg. Area D III—June 2009 Bldg. Areas A &D Bldg. Area D Bldg. Area A AREA ACTIVITIES BUILDING * AREA A Fellowship Hall, Youth Rooms, Kitchen, Lobby/Hallway Lobby/Hallway13,450 sq. ft. B Family Life Center, Pre-school Area, Infant & Toddler 29,070 sq. ft. Center/Classrooms, Receptionist, Administration, Lobby/Hallways, Locker/Showers, Mechanical C Sanctuary, Library/Lounge, Meeting Rooms, Hallways, 35,400 sq. ft. ZP Sacristy,Narthex/Gathering/Hallways, Parking Structure D Learning Spaces, Meeting Rooms, Music Practice, 26,080 sq. ft. Chapel, Choir Practice, Lobby/Hallways Total 104,000 sq. ft. 3. The term of the Planned Development shall be 15 years from the date of City Council approval. 4. The entire site shall be platted prior to the initiation of phase I. 5. Prior to the issuance of building permits, the following plans shall be approved: Final Plat Final Site Plan Final Lighting Plan ➢ Final Utility Plan Final Grading, Drainage & Erosion Control Plan Final Landscaping Plan i Final Signage Plan Final Building Elevations i Tree Preservation Plan 6. In an effort to reduce tree removal, staff and representatives of the applicant shall select at least twenty-seven (27) trees, from the tree removal inventory, for transplanting from construction areas to safe areas on site. This tree transplanting shall occur prior to grading and/or construction activities. IS � Page 5 December 22, 1995 ADVISORY PLANNING COMMISSION MINUTES 7. If tree removal cannot be reduced to allowable limits (99 trees), via transplanting, the applicant shall install Category A, B, or C trees, in an amount determined by staff to fulfill tree removal in excess of allowable limits. S. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 9. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 10. A natural boulder retaining wall shall be provided to increase the interval of undisturbed buffer to at least 20 feet in this area. All disturbed areas associated with this and other encroachments (as well as around the pond features) shall be re-established with native perennial grasses that are left in an un-maintained condition. 11. As a condition of Final Planned Development approval, the applicant shall be subject to a cash contribution for trails. All members voted in favor. Member Segal moved, Member Frank seconded, a motion to recommend approval of a Conditional Use Permit to allow impervious surface coverage of greater than 25% within the shoreland overland district subject to the following conditions: 1. The Conditional Use Permit shall be recorded with Dakota County within 60 days of its approval with documentation of its recording provided to the City. 2. Excluding anticipated right-of-way dedications (associated with the platting of the property), impervious surface coverage shall not exceed 35 percent of the site area. All members voted in favor. 60 PLANNING REPORT CITY OF EAGAN REPORT DATE: December 14, 1998 CASE: 28-PA-05-05-98 28-CG-03-05-98 28-CU-20-11-98 APPLICANT: Easter Lutheran Church HEARING DATE: December 22, 1998 PROPERTY OWNER: Easter Lutheran Church PREPARED BY: Bob Kirmis REQUEST: Comprehensive Guide Plan Amendment/Preliminary PD Amendment/ Conditional Use Permit LOCATION: 4200 Pilot Knob Road COMPREHENSIVE PLAN: D-1, Single Family Residential and PF, Public Facilities ZONING: R-1, Single Family and PD, Planned Development SUMMARY OF REQUEST Easter Lutheran Church is requesting approval of a Comprehensive Guide Plan Amendment to change the existing Land Use Guide Plan designation of a 2.4 acre parcel of land which abuts their present 12.9 acre property located north of Cliff Road and West of Pilot Knob Road. Specifically, the applicants wish to change the parcel's present D-I, Single Family designation to a PF,Public Facility designation. In conjunction with the requested guide plan amendment,the applicants have also requested a Preliminary Planned Development Amendment and Conditional Use Permit to incorporate the 2.4 acre parcel within the previously approved PD which applies to the 12.9 acre church property. The processing of a conditional use permit is necessary to accommodate impervious surface coverage of greater than 25 percent within a Shoreland Overlay District. AUTHORITY FOR REVIEW Comprehensive Guide Plan Amendment The City's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The City's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such,the classification of land uses must reasonably 6/ Planning Report—Easter Lutheran Church December 22, 1998 Page 2 relate to promoting the public health, safety,morals and general welfare. When a change to a City's Comprehensive Guide Plan is requested, it is the City's responsibility to determine if the change is in the best long-range interests of the City. The standard of review of a City's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the City. Rezoning City Code Chapter 11, Section 11.40, Subdivision 5 states, in part 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for it's consideration and recommendation. Conditional Use Permit City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area,nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets,police and fire protection, drainage structures,refuse disposal, water and sewer systems and schools. 6� Planning Report—Easter Lutheran Church December 22, 1998 Page 3 E. Will not involve uses, activities,processes,materials, equipment and conditions of operation that will be hazardous or detrimental to any persons,property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance: Subdivision 4D, Conditions.states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUNDMISTORY Since 1991, Easter Lutheran Church has been involved in the development of the subject property. In 1994, the church proposed a four-phase development that included a building approximately 73,000 square feet in size and an impervious surface coverage of approximately 53 percent. The development plans were ultimately denied by the City Council due to the intensity of the development and associated high impervious surface coverage in the Thomas Lake Shoreland Overlay District. In the summer of 1995, the City approved a Comprehensive Guide Plan Amendment which changed the land use designation of the original 13.3 acre parcel from DI, Single Family(0-3 units/acre)to PF, Public Facility and a Preliminary Planned Development/Conditional Use Permit to allow the development of a 79,000 square foot church facility upon the property. Although the building size increased, the impervious surface coverage was reduced. As a condition of the original Preliminary Planned Development approval, a maximum impervious surface coverage allowance of 35 percent was stipulated. - Since receiving Preliminary Planned Development approval in 1995,the Church has acquired a 2.4 acre parcel which abuts the original development site on the west. It is the applicant's intent to amend the previously approved Preliminary Planned Development to incorporate the referenced 2.4 acre parcel in the church's overall development plan. v13 Planning Report—Easter Lutheran Church December 22, 1998 Page 4 EXISTING CONDITIONS The subject property overlays four individual parcels of land all of which border Thomas Lake. The site is characterized by rolling hills(which slope toward Thomas Lake) and some mature vegetation. The property lies within the Shoreland Overlay District of Thomas Lake. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Thomas Lake Park; zoned P; Public Facilities and guided PF, Public Facilities. South- Twin Manor Addition; zoned R-1, Residential Single Family and guided D-I, Single Family(0-3 units/acre). East- South Water Treatment Facility and Clearwater Park; zoned P; Public Facilities and guided PF, Public Facilities. West- Thomas Lake and Thomas Lake Addition; zoned R-1, Residential Single Family and guided D-I, Single Family(0-3 units/acre) EVALUATION OF REQUEST Comprehensive Guide Plan Amendment At present, the recently acquired 2.4 acre parcel of land (which abuts the subject property on the west) is guided D-I, Single Family Residential. To include the property in the church's development plan, it is necessary to change its guided land use designation to PF, Public Facilities. Such change would result in the entire 15.3 acre parcel of land under consideration having a PF land use designation. Preliminary Planned Development and Conditional Use Permit Compatibility with Surroundin Are -'The subject site is bordered on the north and east by "public"uses (Thomas Lake Park and South Water Treatment Facility)and on the south and west by single family residential uses. The proposed church appears compatible with surrounding uses. Site Plan - The requested Preliminary Planned Development Amendment reflects the applicant's desire to incorporate the recently acquired 2.4 acre parcel into the church's overall development plan. Such land acquisition has resulted in several site plan modifications from the previously approved plan including: ➢ An increase in building size from 79,000 square feet to 104,000 square feet. ➢ An increase in off-street parking supply from 384 spaces to 525 spaces. 6 � Planning Report—Easter Lutheran Church December 22, 1998 Page 5 The elimination of a direct driveway connection between Pilot Knob Road and Cliff Road. ➢ Additional on-site ponding. As in the case of the previous proposal,the ultimate construction of a parking deck in the extreme southeast corner of the site has been proposed. Similarly, impervious surface coverage is just under 35 percent. Following anticipated County right-of way dedication requirements however, the impervious surface coverage is expected to increase on a net land area basis. Impervious surface coverage issues are addresses in greater detail in the water quality section of this report The majority of off-street parking(473 stalls)is to be provided within a three level parking deck located in the southeast corner of the site. Smaller surface parking lots (totaling 52 stalls) have been proposed in the northeast and southwest areas of the site. It should be noted that the parking deck is included in the third phase of the church's development plan. As a result, off-street parking demand from the first two development phases will be accommodated largely upon temporary surface parking lots. The site is proposed to be accessed from the east via Pilot Knob Road and from the south via Cliff Road. Phasine-According to the applicant, the building is proposed to be developed in four areas (to allow the project to be phased) as described below: AREA ACTIVITIES BUILDING * AREA A Fellowship Hall, Youth Rooms, Kitchen, Lobby/Hallway 13,450 sq. ft. B Family Life Center,Pre-school Area, Infant& Toddler 29,070 sq. ft. Center/Classrooms, Receptionist, Administration, Lobby/Hallways, Locker/Showers, Mechanical C Sanctuary, Library/Lounge,Meeting Rooms, Hallways, 35,400 sq. ft. Sacristy,Narthex/Gathering/Hallways,Parking Structure D Learning Spaces,Meeting Rooms,Music Practice, Chapel, 26,080 sq. ft. Choir Practice, Lobby/Hallways Total 104,000 sq. ft. * See attached exhibit for graphic depiction Three different phasing scenarios have been proposed combining the four building areas previously described. These scenarios are reiterated below: Phase Scenario #1 Scenario#2 Scenario#3 I—June 1999 Bldg. Area B Bldg. Areas A&B Bldg. Areas B & C 11—June 2004 Bldg. Area C Bldg. Area C Bldg. Area D III—June 2009 Bldg. Areas A &D Bldg. Area D Bldg. Area A Planning Report—Easter Lutheran Church December 22, 1998 Page 6 Note: See Phasing Area Plan for reference At the suggestion of staff,the applicant has submitted a site plan that depicts Phase I development. The Phase I plan calls for the construction of a 29,070 Family Life Center/Administration building with the majority of off-street parking(127 spaces)being provided in the"footprint"of the future sanctuary location. As noted on the plan,Phase I does not include the construction of the parking deck. I,= - The subject site overlays four individual, unplatted parcels of land. These parcels must be combined through the platting process prior to building permit issuance. It should be noted that such platting must include additional right-of-way dedications along both Cliff Road and Pilot Knob Road as dictated by Dakota County. Combined, the four lots in question total 15.3 gross acres. Subtracting 3.5 acres of land below the ordinary high water mark (OHWM) of Thomas Lake and 1.6 acres expected to be devoted to future right-of-way dedication, the net area of the site will be approximately 10.2 acres. Setback -As a designated"General Development Lake", a minimum 50 foot structure setback must be maintained from the OHWM of Thomas Lake. With a setback of 75 feet, this requirement has been satisfied. The Planned Development (PD)zoning district does not establish specific setback requirements. It should be noted however, that following anticipated County right-of-way dedications the proposed parking deck is expected to exhibit a"zero lot line"setback condition from the Cliff Road and Pilot Knob Road rights-of-way. Considering that the deck is to lie below the elevation of the adjacent rights-of-way and is not to be visible, the proposed"zero lot line"setback condition is not anticipated to have any detrimental aesthetic effect on the adjacent roadways and may be accommodated via the PD. Building Height-At this point, the church has no definitive architectural plans that specify structure height. As a result, building height issues will be addressed as part of the final PD. Parking - The City Code requires a minimum of one off-street parking space per 3.5 sanctuary seats. According to the applicant, the church sanctuary is to have a capacity of 1,050 seats. As a result, a total of 300 spaces are required. The church,based on its experience,believes it needs to provide parking at a much higher ratio than that required by the Code. The submitted development plan calls for a total of 525 spaces at a rate of one space for every 2 seats within the sanctuary. As mentioned previously,Phase III includes the construction of a parking deck to accommodate the increased seating in the worship area. The parking deck (or ramp)represents an effort to minimize the amount of impervious surface coverage on the property. Phase III development is not expected to occur until the summer of 2009. Planning Report—Easter Lutheran Church December 22, 1998 Page 7 Landscaping -Landscaping related issues will be addressed as part of the forthcoming Final Planned Development application. Gradinu -The site has large variations in topography with elevations ranging from 960 at Cliff and Pilot Knob Roads to 904 at Thomas Lake. Utilities - An 8-inch sanitary sewer stub has been provided from Cliff Road to serve this site. Existing water main is readily available from 8-inch water main stubs in the southwest corner from Cliff Road and in the northwest corner from Pilot Knob Road. Streets/Access/Circulation -Public street access for the proposed development is available from Cliff Road(County Road 32)to the south and Pilot Knob Road(County Road 31) to the east. The proposed driveway connection to Cliff Road is in direct alignment with Thomas Lane to the south at an area of a median opening. The developer should be responsible for all modifications necessary to Cliff Road, as required by Dakota County,to accommodate the proposed driveway access (i.e. turn lanes, median modifications, etc.). North/south access is proposed from Pilot Knob Road in direct alignment with the access road to the City's water treatment facility and Clear Water Park east of Pilot Knob. Dakota County's approval of the proposed access is contingent upon the removal of the three existing residential driveway connections onto Pilot Knob Road. Easements/Right-of-Way -Dakota County will require that this development provide 100 feet total of half right-of-way on Cliff Road and 75 feet of half right-of-way on Pilot Knob Road . Additional right-of-way dedications of 40 feet on Cliff Road and 25 feet on Pilot Knob Road will be required on the final plat to meet these half right-of-way requirements. These dedications are reflected on the preliminary plans submitted with the application. Wetlands/Water Quad -This development site lies on the southeast shore of Thomas Lake, a shallow (maximum depth of 6 feet),45-acre lake classified as a Class I water body in the City's water quality management plan. To meet the non-degradation standards set for this lake in the plan, the developer has both minimized impervious surface coverage and incorporated extensive on-site ponding into the development plan. Modeling indicates that the on-site ponding proposed is sufficient to meet the stringent non-degradation standards for Thomas Lake. The most recent site plan indicates an increase in impervious coverage from 35%to 39%because-the net site area has decreased as a result of the anticipated additional right-of-way to be taken for Cliff Road and Pilot Knob Road when the property is platted. The area of the site covered by impervious surface has not changed from the previous site plan,however. Thus, the runoff treatment obligations for the developer will not change. It should be noted that any development of the undeveloped road right-of-way will require separate stonmwater quality mitigation before discharge to Thomas Lake. Previous staff reports have recommended that an ungraded, un-maintained buffer extending 50 feet back from the ordinary high water mark of Thomas Lake be preserved. The most recent grading plan indicates that with the exception of three areas,this buffer is preserved. Two of the Planning Report—Easter Lutheran Church December 22, 1998 Page 8 areas in which the buffer is disturbed are associated with grading to accommodate the necessary ponding while the third area of encroachment is caused by grading for the south entrance road off Cliff Road. The encroachment caused by the road brings the graded area within 10 feet of the waters edge of Thomas Lake. Staff recommends that the City consider requiring a natural boulder retaining wall to increase the interval of undisturbed buffer to at least 20 feet in this area. All disturbed areas associated with both this and the other encroachments as well as around the pond features should be re-established with native perennial grasses that are left in an un- maintained condition. No wetlands will be filled or drained as a result of the proposed development. Tree Preservation Significant Vegetation: The submitted tree inventory indicates that there are three hundred twenty-nine (329) significant trees on site. Tree species and sizes include: - oak trees, bur and red (3"to 32"diameter), - black cherry trees (6"to 7"diameter), - maple trees (9"to 32"diameter), - ash trees (6"to 14"diameter), - birch trees (14"diameter), - willow trees (12"to 24"diameter), - cottonwood trees (6"to 12"diameter), - elm trees (6"to 28"diameter), - boxelder trees (11"to 36"diameter), - and spruce, red and scotch pine trees (20' to 40' in height). Tree statistics summary: Trees Existing vegetation 329 To be removed 126 (38.3%) To be preserved 203 (61.7%) Allowable removal 99 trees(30%) Applicant needs to replace 27 trees Calculated mitigation 56 Category A trees According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development(commercial, single lot) is set at 30% of the existing significant vegetation. Mitigation for tree removal in excess of allowable limits calculates to fifty-six (56) Category A trees or one-hundred twelve (112) Category B trees or two-hundred twenty-four(224) Category 6� , Planning Report—Easter Lutheran Church December 22, 1998 Page 9 C trees, or an equivalent combination of these tree sizes. This tree preservation mitigation is in addition to any landscape requirement. The City Forester has had discussions with the applicant concerning the amount of tree removal and the fact that removal in excess of allowable limits calculates to a mitigation requirement of 112 category B trees. With a landscape requirement also being applied to this site,the installation of an additional 112 trees might be improbable. Several options were recommended by staff that could reduce tree removal and mitigation amounts. The most attractive and probable solution would be to transplant 27 trees (which are proposed to be removed) from construction areas to "safe"areas on site. This transplanting operation would occur prior to any grading or construction activities. Twenty-seven trees from the tree removal inventory would be selected, and field verified for suitability for transplanting by staff and the applicant. Candidates for transplanting might include smaller diameter deciduous trees and shorter coniferous trees. Field selection of transplantable trees should occur this winter. Actual tree transplanting would occur early in the spring of 1999. If the transplanting of twenty-seven trees is not possible,the balance of the mitigation would be fulfilled by installation of purchased trees. Parks and Trails - The proposed use is exempt from park dedication requirements. As a condition of Final Planned Development approval however, the applicant shall be subject to a cash contribution for trails at the rate in effect at the time($920 per net acre for 1999). SUMMARY/CONCLUSION Comprehensive Guide Plan Amendment - The requested change in land use of the 2.4 acre parcel from D-I (0-3 units/acre)to PF,Public Facilities would result in compatible land uses. Preliminary Planned Development Amendment/Conditional Use Permit-Previous approval of the Preliminary Planned Development generally establishes the general use as acceptable in this area of the City. The proposed 2.4 acre expansion of the site is not expected to adversely impact surrounding properties. While the expected impervious surface coverage of 39.2 percent is technically greater than the 35 percent coverage previously approved by the City, such percentage reflects land area remaining following necessary right-of-way dedications. Excluding the right-of way dedications, (as in the case of the existing Planned Development) an impervious surface coverage of slightly under 35 percent results. Planning Report-Easter Lutheran Church December 22, 1998 Page 10 ACTION-TO BCONSIDERED A. To recommend approval or denial of the requested Comprehensive Guide Plan Amendment to change the land use designation of approximately 2.4 acres of land located north of Cliff Road between Lake Park Drive and Pilot Knob Road (within the SE 1/4 of Section 28) from D-I (0-3 units per acre)to PF,Public Facilities. B. To recommend approval or denial of the proposed Preliminary Planned Development Amendment to rezone approximately 2.4 acres of land located north of Cliff Road between Lake Park Drive and Pilot Knob Road(within the SE 1/4 of Section 28) from D-I (0-3 units per acre)to PD,Planned Development and amend the previously approved Easter Lutheran Church Preliminary Planned Development site plan to include the additional 2.4 acre property subject to the following conditions: 1. The applicant shall enter into a Preliminary Planned Development Agreement in accordance with Section 11.40 Subd. 6 of the City Code Prior to the Final Planned Development/Final Plat application. 2. The church shall be constructed in accordance with one of the following phasing plan scenarios: Phase Scenario #1 Scenario#2 Scenario#3 I-June 1999 Bldg. Area B Bldg. Areas A& B Bldg. Areas B & C II-June 2004 Bldg. Area C Bldg. Area C Bldg. Area D III-June 2009 Bldg. Areas A& D Bldg. Area D Bldg. Area A AREA ACTIVITIES BUILDING AREA A Fellowship Hall, Youth Rooms,Kitchen, Lobby/Hallway 13,450 sq. ft. B Family Life Center,Pre-school Area, Infant& Toddler 29,070 sq. ft. Center/Classrooms, Receptionist,Administration, Lobby/Hallways, Locker/Showers, Mechanical C Sanctuary, Library/Lounge,Meeting Rooms,Hallways, 35,400 sq. ft. Sacristy, Narthex/Gathering/Hallways,Parking Structure D Learning Spaces, Meeting Rooms,Music Practice, 26,080 sq. ft. Chapel, Choir Practice, Lobby/Hallways Total 104,000 sq. ft. 3. The term of the Planned Development shall be 15 years from the date of City Council approval. 4. The entire site shall be platted prior to the initiation of phase I. Planning Report—Easter Lutheran Church December 22, 1998 Page 11 5. Prior to the issuance of building permits, the following plans shall be approved: ➢ Final Plat ➢ Final Site Plan ➢ Final Lighting Plan ➢ Final Utility Plan ➢ Final Grading,Drainage&Erosion Control Plan ➢ Final Landscaping Plan ➢ Final Signage Plan ➢ Final Building Elevations ➢ Tree Preservation Plan 6. In an effort to reduce tree removal, staff and representatives of the applicant shall select at least twenty-seven(27) trees, from the tree removal inventory, for transplanting from construction areas to safe areas on site. This tree transplanting shall occur prior to grading and/or construction activities. 7. If tree removal cannot be reduced to allowable limits (99 trees), via transplanting, the applicant shall install Category A, B, or C trees, in an amount determined by staff to fulfill tree removal in excess of allowable limits. 8. Tree Protective measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone,whichever is greater, of significant trees/woodlands to be preserved. 9. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 10. A natural boulder retaining wall shall be provided to increase the interval of undisturbed buffer to at least 20 feet in this area. All disturbed areas associated with this and other encroachments (as well as around the pond features) shall be re-established with native perennial grasses that are left in an un-maintained condition. 11. As a condition of Final Planned Development approval,the applicant shall be subject to a cash contribution for trails. C. To recommend approval or denial of a Conditional Use Permit to allow impervious surface coverage of greater than 25 percent within a shoreland overlay district subject to the following conditions: 1. The Conditional Use Permit shall be recorded with Dakota County within 60 days of its approval with documentation of its recording provided to the City. Planning Report—Easter Lutheran Church December 22, 1998 Page 12 2. Excluding anticipated right-of-way dedications (associated with the platting of the property), impervious surface coverage shall not exceed 35 percent of the site area. FINANCIAL OBLIGATION PLANNED DEVELOPMMENT AMENDMENT EASTER LUTHERAN CHURCH The properties under consideration for rezoning to Public Facility were charged for their share of the City's public utility infrastructure at single family rates. There is no additional charge at the time of, or as a condition of rezoning. There are, however, additional charges due at the time of platting. The following estimate of charges due was prepared using the 1999 connection charge rates. The financial obligation will be computed at the rates in existence at the time of final platting. IMPROVEMENT USE RATE QUANTITY AMOUNT Lateral water P.F. $27.85 /F.F. 2,010 F.F. $55,978 Lateral sanitary sewer P.F. $21.85 /F.F. 1,060 F.F. 23,161 Storm sewer trunk P.F. P.F. 522,720 Sq. Ft. 21,954 Water Availability Charge P.F. $3,030/Ac. 12 Ac 36,360 TOTAL $137,453 • 1 4 IR Zzr psi rXI LIJ tv © � + c] tsarIts ©—hyo �o � ��Su MERE ou [no P�o �li OPEN Qed D�oo� ©001 .. ©r�CO�oZ© �W1 o vo ® ' 93 FIEN 11 s © CI - � Ile OIL aees� Q � .1 v.n E7 "KI ANN � KjpoEX coas oo��°• . IF MM FS Development/Developer. Application: • Case No.: 28-CG-03-05-98128-PA-05-05-98/28-CU-20-11-98 *city of Eagan r(I?", /, THIS MAP 13 INTENDED FOR REFERENCE USE ONLY DW-&-r* Tho City of Eagan and Dakota County do not guarantoo4he accuracy of this Information. Comprehensive Guide Plan Land Use Map ® «o. PF PF P IN L O P a m 0 Y D-1 V O 0 J d o � O Z I < D-1 -� ri -1 V P pD PF sc D-1 PF D-1 C.S.A.H.NO.32 (CLIFF ROAD) D- P -1 eoo o 400 Foo Feet Development/Developer: Easter Lutheran Church Case No.: 28-CG-03-05-98, 28-PA-05-05-98 Current Guide Plan Designation: PF Public Facility, D-1 Single Family Residential Map preparedas Ottebor 1q0 12 "IRS N O LORI AVMw y.Oa0a file1:101Nyre/aetslnprl�.a►r 1aroel 9aou map Information Frovldod by Dakota County Load Survey Department 4101�city of Eagan comp•6allo►Iaa IMermatlen pmvlded 9y Law anee Group 9094 and updated by City Staff. W* E THIS MAP IS INTENDED FOR REFERENCE USE ONLY' CWM#*VDgW0P7W#DqPWftent The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S IPA ,,�� , X111►� � �i� � '- �: �•` Win, III .nH,,.a. ... tt\TINS 1 IJA A'1 N\ ' u11 1 HARD COVER 1 ! Site Area (9.9 Aeru) 481,244 aq.ft. I i &L lmpavroW Area 147,500 aq.ft Percent bnpavioue 34.2% O I PARKING I ' Ultimate Development 384 sparer I I sancriary Capacity 1.050 soau Parking Ratio 2.7 \TDadl PWW I %Atr:h TI:I ,-NI..: I !J \1 I I CVTR}. LH.. v cPILA1 THA CE Tµ'0 Ni : ALA E I I IN I NI( j ow e.We I f / I I Ili i PhM On awd Tre Peraara<0 Oa/e.. I - 1I1 � uisp�AW.e I !I iiii - II ___' c _ . _-- - -• .._ (Tiff I•�t)atl \nll' i:o„Ud.rr! �Urcr. .,.,'.uui J f,ar" Urlu'," II 1rli.v., I.rml �urcc.. - I'• j � N 0 RTH J,_ of I0 100 am PLAN CONCEPT PLA? Holaincton Koeller Group Inc. EASTER LUTHERAN CHURCH PREVIOUSLY APPROVED SITE PLAN Thomas Lake Site , Eagan, Minnesc W aw /YNM�•.W '7700 Y.Ve D.ule.nd. Sidle ' 41 2Nina'. P:11 126 ra0e°DDEO� pDa]D' i i RAPD COV--R (CUPPENT CALCULATION) GROSS SITE AREA (15.3 ACRES) 665.639 sq.ft. ARE•B ERIC OPOI .nCN WATER ELEV. 150.720 mft. j R.0�'.DEDICAnON (L6 ACRES) 681755 mm r- - f NET SITE AREA (10 2 ACRES) 446.163 sq.ft. IMPERVIOUS AREA ! BUILDING FDCTPRINT 60.200 w.ft DRIVES/SUwft RFACE PARKING 56.000 i '� PAftKMG DECK 56,600 flR.ft. PLAZAS/WALKS W.ODO mft. / IfI TOTAL 175.000 sq.ft. � j PERCENT IMPERVIOUS- 39.2% I HARD COVER (ORIGINAL CALCULATION) GROSS SITE AREA (15.3 ACRES) 655.639 sq.ft. AREA BELOW ORDINARY"ON WATER ELEV. 150.720 mft. R.O.W. DEDICATION(.36 ACRES) 15.-92 AR.tt. i NET SITE AREA (11.5 ACRES) 499,427 Sq.% 1 IMPCRVIOUS AREA BUILDING FDOTPRINT 60.200 a.k W.AS/SURFACE PARKING 48 000 fttt. PARKING DECK 56.600•yfL PLAZAS/WALKS 10.000 p.tt TOTAL 175.000 sq.ft. r PERCENT IMPERVIOUS- 35% PARKING RATIO $i SANCTUARY.CAPACITY 1,C50 SEATS . I I 1 TOTAL 381 SPACES 2.76 � fa W.ArAA U(PARKING EOK :OJ^ SUR5 s2SPACES 2.0 DECFACE ) THOMAS LAKE .www elreclaesw N 657536'E 350 N.LT,.fYi.PiN-C � f _ t 1717 P 7 != I � I 1 X: - - _-- - - - - - - - - - - - 0'34 'E m0' I NO3�7t•1Y]OID0' _ — DO'347a•E��i2'.._.._.._.._.._.._.._..J f I i _ I — COM�1p 1pi C!►fOJ I , 21 3 i g SITE PLAN (PHASE 1) a AND SU FFACE PLAN-PMAM 1 I PRE3.NNiARY LAYOUT APO SLIWACE PLAN-PHA.9E 1 Masten Plan 1 Easter Lutheran Church tis BFB=;T-I t I-I'I ti tti ! 1moAf" Thomas Lake Site 1 ; �i�� -<-< Eagan, Minnesota L^Z i I I i . I I HARD COs'ER (CURRENT CALCULATION) GROSS SIT_ AREA (15.3 ACRES) 665,639 sq ft. NY_^53t f 316mC' ARCA 9ElOW ORDINARY wGH WATER ELEV 150.720".It. R.O.W,,DEDICAnON(1.6 ACRE S) 66.75)w.ft. r NET SITE AREA (10.2 ACRES) 446,163 sq.ft. i IMPERVIOUS AREA 9UILDING FOOTPRINT 60.200 w.ft / DRIVES/SURF .60 ACE PARKING 66.000 MfL WO I / PARKING DECK 560 mft. PLA-TAS/WALKS 10.000 w.ft. I TOTAL 175.000 sq.ft. � (xI PERCENT IMPER1n0US' 39.2% HARD COVER (ORIGINAL CALCULATION) GRCSS SI—L AREA (15.3 ACRES) 665.639 sq.ft. i AREA 9E'LOW ORDINARY HIGH WATER ELEV. 150.720 w.ft. = I I R.0 W.DEDICATION 06 ACRES) 13.•92 w.ft. NET SITE AREA (11.5 ACRES) 499.427 sq.ft. i I IMPERVOUS AREA 1 9UIVES/ F007RIP 60.200 w. I / ORIvES/SURFACE PARKING 66.000 w.ftft PARKING DECK 56.800.4-ft A I PLAZAS/WAtYS 10.000 Wt. r TOTAL 175.000 sq.ft. 1 PERCENT IMPERVIOUS' 35% I f PARKING RATIO $� f SANCTUARY CAPACITY 1.050 SEATS R 1.PKr r I I TOTAL 361 SPACES 2.76 ULTIMATE O=VELOoMENT 525 SPACES 2.0 I r 4" ,SURFACE- 52) I (PARKING DECK � .�._,.a.4...K .�.�. THOMAS LAKE 8; ; 1 1 NC75'36 E 350 ._.._..—..� I ppp I � =I SP1 'a 1 TOVOM A. A I"Wi = - I I I 111111 I . i0 6s sFs r•iem ..1. 0'3A 'E 00' N 69474'W J000' ._ .—.._..S O'34�4•E�Vr2' .7'01'E 1,200' SITE PLAN (ULTIMATE) n rRas.NAm u SI�ACE PLAN m Master Plan uYE AND� Easter Lutheran Church ; m� �N�w Thomas Lake Site 1 � l�0 Z /��,� Eagan, Mkwxwta 11a� I I I I i n i r•--22_22_.M_25'3.'.E!A6 CC l !I 41 ._.._ �i,r., ,•i FFes;;%1/ 11 � ! 1 - _ - THOMAS LAKE , .-22_22—.Nb:'2536'_350D0.--..—..--- 105 � �• � 1 1' - � r r - moi,/ � / � ,�d 10 Ili Al LY /_ d' ' 10.2 a CLrp MM GRADING PLAN CVk4DM PUN Master Plan Easter Lutheran Church Thomas Lake Site `^ Eagan, Minnesota !� /I ' r 1 �� -- a f •�► SirNIFICANT TREES TO BE REPLACED 51 TO 70' 39 SPECIES KEY wcm Box SOXELP" 007 COTTONW= ELU ELM pm POPLAR OAX OAK WLLOW 31 y 0 � IIS �•Fwd� Section 5 Master Plan Concept l QT96II.II6 •1 SOUTH ELEVATION T ell Ile Ys !. f f 1 1 IM v .. Cit.:. ..... ._.... ...... WEST ELEVATION Cliff RoadUpW \ if NdinWy ion gnsoe iR.O.W. Dedication C SECTION BUILDING ELEVATIONS/ SECTION Rafferty Rafferty Tollefson Architects �� 34 Easter Lutheran Church Master Plan Section 5 Master Plan Concept FE LOWS-P HALL ENTRY LIBRARY ITC RC CFA 15L r--'—! T. T. (GREAT FIOOM OPEN BELOW) PRACTI:E I WCXiSNP CENTER � L.� � 'i 1 CHOIR PPAC. ENTRY MAIN LEVEL FLOOR PLAN 60 200 SF FLOOR PLAN (MAIN LEVEL) � 3 31 Laster Lutheran Church Master Plan Raticrty Rafferty Tollefson Architec s u 4 , Section 5 Master Plan Concept FCOW L= . � UPPER LEVEL FLOOR PLAN (10,500 SF) FLOOR PLAN (UPPER LEVEL) RafTcrty Rafferty TollcNon Architects 33 Easter Lutheran Church Master Plan Section 5 Master Plan Concept i• ' YOUTH t I GYEAT ROMA s 's MEE 14b Rom 51 r FL ' Lj Z LOWER LEVEL FLOOR PLAN 33 300 SF FLOOR PLAN (LOUVER LEVEL) J Rafferty RalTcriy,'ColleCson Architects 32 Easter Lutheran Church Master Plan z, A B ' k' Phasing Areas Area Description of Activities Bldg Area A Fellowship Hall, Youth Rooms, Kitchen, Lobby / Hallway 13,450 B Family Life Center, Preschool Area, Infant & Toddler Center / Classrooms, Receptionist, Administration, Lobby / Hallweys, Locker / Showers, Mechanical 29,070 C Sanctuary, Library / Lounge, Meeting Rooms, Hallweys, Sacristy, Narthex / Gathering / Hallways, Parking Structure 35,400 D Learning Spaces, Meeting Rooms, Music Practice, Chapel, Choir Practice, Lobby / Hallways 26,080 All ITotal Building Area (gross square feet) 104,000 g6 PHASING AREA PLAN �3,