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04/06/1999 - City Council Regular AGENDA EAGAN CITY COUNCIL-REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING APRIL 6,1999 6:30 P.M. I. ROLL CALL&PLEDGE OF ALLEGIANCE II. ADOPT AGENDA&APPROVAL OF MINUTES(BLUE) III. VISITORS TO BE HEARD(10 MINUTE TOTAL TIME LIMIT) IV. DEPARTMENT HEAD BUSINESS(BLUE) V. CONSENT AGENDA(PINK) PP A A. PERSONNEL ITEMS B. REQUEST for public hearing,certification of delinquent utilities-May 4,1999 C. REQUEST for public hearing,delinquent weed and false alarm bills-May 4,1999 P D. RESOLUTION calling outstanding General Obligation Water Revenue Bonds of 1983 for redemption �// E. RESOLUTION appointing Y2k Coordinator I/ F. ON-SALE wine application,Parkview Golf Club,LLC ��$- G. APPLICATION,MnReLeaF Forest Health Grant // H. CONTRACT 99-01,receive bids/award contract(Johnny Cake Ridge Road,Thomas Lake Road, (O Woodgate 3rd/Tiberon/Mallard Park 3rd-Street Overlay) Y 117 1. CONTRACT 99-05,receive bids/award contract(Johnny Cake Ridge Road Extension-Street& Utility Improvements) / J. CONTRACT 99-08,authorize plans and specs(Denmark Avenue Extension-Street&Utility Improvements) / K. CONTRACT 99-09,authorize plans and specs(Advent United Methodist Church-Sanitary Sewer Extension) aO L. CONTRACT 99-03,approve plans/order ad for bids(Yankee Doodle Reservoir-Refurbish& Repaint) �p? M. PROJECT 765,receive feasibility report/order public hearing(Robin Lane-Sidewalk Improvements) N. CONTRACT 99-06,approve plans/order ad for bids(Duckwood Estates&Trail-Street Improvements) pa3O. PROJECT 663,receive final assessment roll/order public hearing(Valley View Plateau-Street& Utility Improvements) yea P. FINAL SUBDIVISION-D.R.Horton Company for Gardenwood Ponds Fourth Q. FINAL PLANNED DEVELOPMENT-DRF Construction Services,Inc.for Lot 3,Block 1,Galaxie o� Cliff Plaza Third Addition 1j3 b R. APPROVAL and IMPLEMENTATION-Comprehensive Guide Plan Amendment-Springbrook Corporation,changing the land use of approximately 10 acres from PF to D-1,a rezoning from P to R-1,and a Preliminary Subdivision(Southern Lakes West)to create 15 lots pia S. 1999 Community Services Open House budget �3 / T. REQUEST to draft ordinance amendment to Chapter 6 regarding solid waste and recycling I transfer stations r39 U. FINAL PLAT,(Saeger Addition)Brian Saeger Vo V. TREE contractor license,Northern Landscape,5201 W.106 St.,Bloomington �VI. 7:00-PUBLIC HEARINGS(SALMON) A. PROJECT 758,Surrey Heights Dr.(Street Overlay) ic 9/ B. PROJECT 749,East Hwy 55 South Frontage Road, (Street Reconstruction) P/oa C. PROJECT 764,Selmark,Harvey,Burrview Acres, (Street Reconstruction) VII. OLD BUSINESS (ORCHID) j/3 Y A. REVIEW Winter Trail Maintenance Plan/Policy I / OB. RECONSIDER action for Heritage Development(Cherrywood Knoll) I Sr6 C. CONFIRMATION of Findings of Fact,Conclusions&Resolution of Denial,Heritage Development(Cherrywood Knoll),Preliminary Planned Development and Preliminary Subdivision VIII. NEW BUSINESS(TAN) /6O A. CONTRACT 99-02,approve plans/order ad for bids(Meadowland,Ridge View,Surrey Heights -Street Overlay) 0161 B. INTERIM USE PERMIT-SMC Compost Services,to allow expansion of a compost site on Outlot G,Gopher Eagan Industrial Park 2-d Addition,located on the north side of Yankee Doodle in the SW 1/4 of Section 12 / qp2 C. INTERIM USE PERMIT-Wayzata Bay Center Company,to add additional 6,000 S.F.of classroom space for the Special Needs Program in the Cedarvale Mall,located at 3920-3988 Sibley ^ Memorial Highway in the NE 1/4 of Section 12 /9 a D. INTERIM USE PERMIT-Wayzata Bay Center Company,to allow Dakota County Technical College a 6,100 S.F.customized training department in the Cedarvale Mall,located at 3920-3988 Sibley Memorial Highway in the NE 1/4 of Section 12 E. CONDITIONAL USE PERMIT-Corporate Site Consultants,to allow outdoor storage of semi- trucks trailers on property located east of Borchert Lane between Hwy.149 and C.P.Rail System in the SW 1/4 of Section 12 p23� F. CONDITIONAL USE PERMIT-Russel Metals Bahcall Group,to allow outdoor storage of liquid oxygen tank and a propane tank on Lot 10,Block 6,Eagandale Center Industrial Park No.3, located at 1034 Gemini Road in the NW 1/4 of Section 11 E/ G. CONDITIONAL USE PERMIT-Transport 21,Inc.,to allow selling and leasing of semi-trailers on 1 Lots 7,8 and 9,Block 2,Eagandale Center Industrial Park No.3,located north of Apollo Road and west of the C.P.Rail System in the SE 1/4 of Section 11 IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE(GREY) X. ADMINISTRATIVE AGENDA(GREEN) XI. VISITORS TO BE HEARD(for those persons not on agenda) XII. ADJOURNMENT XIII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities,facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,marital status,sexual orientation,or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received,the City of Eagan will attempt to provide such aid. Update 3/31/99-2:30 p.m. MEMO city of eagan TO: HONORABLE MAYOR& CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 5, 1999 FORMATION/APRIL 6 CITY COUNCIL AGENDA SUBJECT: ADDITIONAL IN CONSENT AGENDA I. Contract 99-OS Receive Bids/Award Contract Joh 99-05 shoy Cake uld be continuedd e until Extensioithe April The consideration of the award of contract for Contractdid not 20 regular city council meeting. The developer,Pulte Homes hbeen moved bacf minnesota k o ration, k to g as anticipated on April 2. The closing acquire the property p platting. The developer did not adhere to a April 9 due to an error on the final plat delaying the p g' condition of the preliminary plat regarding the alignment of Johnny Cake Ridge Road at the intersection with Deerwood Drive. City staff has proceeded efficiently in order to meet the developer's original schedule. 17A and 17B is a copy of the Bid Recommendation for Contract 99-05. An Enclosed on pages ate bid was solely for alternate bidsewer was received in addition to the base bid. The Altarnectly att butabtle to he property the purpose of determining the excesscost �esentaf the storm t v of these properties had requested that the on the south side of Diffley Road The P d properties without storm sewer be sized in order to handle the direct runoff from pondmg to when appy priate control the flow rate off-site. Only the base bid should be awarded, PUBLIC HEARINGS Public Hearin East ed on pages Hi hwa 55 South between the ae idents,oM1�OT staff, B, rro'ect 74� of the minutes from the meeting y April 2, 1999. 101A through 101C is a copy 55 that was held Friday,Ap and City staff regarding access to Highway /S/ Thomas L.Hedges City Administrator ibili /safety concerns with right-out access;oeS H55 s at the int to the 3. There are vis h refer a right-out only at the of the Frontage Road. �'�'e P Frontage Road. MnDOT will review sight distance for access at east en . oad ue to 4, We are concerned about more than doubling of traffic strained proposed townhouse development. Traffic is currently kat traffic flow on 49. Ve difficult to make left-turn to south rbou TH 149. Morning with TH 1 '�' traffic is difficult for both right and left turns. 1vinD0 TH 149. 5. Stop sign at Random Road and Frontage Road is often ignored. 6. Right-out only at west access point would be preferred. ast end to help the e 7. Can an acceleration lane be extended for right-out ot improve traffic potential conflicts with TH 55 traffic? Acceleration lanes iona safety due to weaving movements into traffic, confusion ofd regarding it gel lane, etc.; may provide only limited benefit due to concentration r for TH 55 traffic to g. What at is benefit of having a cul-de-sac? It may beonl ethe one access pointnot May It have one, if it forces he Frontage Ro d as it�sC to use y be better to leave t o the deterioration of the 9. Why do we need to improve the Frontage Road? Due like to turn back to City of street surface. Currently a MnDOT road, MnDOT would Eagan. MnDOT needs to bring street up to current standards before giving to City. sed 29' 10.What about pedestrian/bike access along Frontage Road? o space and idttht- would be an improvement epedestg22-24' widtrian options or wider street. of-way, and topography issues limit 11.Will MNDOT allow currently proposed funding oofFro tagRoad imprsatisfied with t with acul-de-sac option being constructed. As g as MnDOT isthe traffic access to TH 55 with a cul-de-sac scenario, funding would still be allowed for the improvement. 12. Residents would like the City to prepare cul-de-sac exhibit options for the Public Hearing. City staff can do that. a ` uss MA 77 ,-/s Ct%YoF EA6atv (Sf &r 4-�,-37 Aw o Ow f3/ tee, ss5 y�y i o �dl MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA 1?9BRUARY 9, 1999 A special meeting of the Eaga-Yti y�t�iiircff'-ik <did on Tuesday, February 9, 1999,at 5:00 p.m. in the City Council Chambp&of the Eagan Municipal Center Building. Present were Mayor Awada and Councilmembers; imquist, Carlson, Bakken and Masin. Also present were Director of Public Works Colbert, Director of Parks and Recreation Vraa,City Engineer Matthys, Superintendent of Streets and Equipment Erhart, Superintendent of Utilities Schwanz, Public Works Coordinator Struve, Senior Planner Ridley, Director of Finance VanOverbeke, Intern to the City Administrator Rathmann arfd:City Administrator Hedges. V)f�#'TORS- QBE HEARD Mayor Awada acknowledged*visitors fo'-be heard. Kristi Soderling of 4657 Park Cliff Drive was present and read a statemi#;d i'it :t :? rtance of upgrading Cliff Road. She stated there is an urgent need for'tuiri'I.`%s'it-Pi& `l� •Drive, Oak Chase Road and Park Ridge Drive. She further stated that Cliff Road is dangerous, especially during icy conditions and that Cliff Road was originally scheduled to begin construction in 1995 and feels it is important to keep the road improvement on the agenda for the year 2000,according to the schedule set forth in the C.I.P. Councilmember Blomquist agreed t}t ?C' td'should be upgraded as soon as possible and commented that although there.t�e Sits*be '-tnany:Serious accidents on Cliff Road, she would suspect there are many close calls riot'resulting in a"ents. Mayor Awada thanked Ms. Soderling for her comments. Larry Poppler was present and distributed a b W—it'ort on his recommendations concerning the street assessment policy. He encouraged that his report be addressed when the agenda item is introduced and asked that the Council take his recommendation seriously. PRESENTATION BY DAKOTA COUNTY RE: STATU$:%-:J IGHT RAlt TRANSIT Lynn Moratzka,a Planner 4>:die Dakiunty Physical Development Department,was present and gave an overview and background'R—Iihe status of bringing light rail transit, referred to as LRT,to Dakota County. Dak*a;:County0Ainer Moratzka stated that LRT is only one piece of the regional system, which: �: ..V tP : 1�. ? s gi4nal rail authority, a group that k5 i ioi t :3 vaii for the purpose of discussing various consists of members of county boai�:;i t transit issues. She provided a handout of the proposed LRT line, which defines the alignment along the Hiawatha corridor to the Mall of America. She stated that the county has been awarded $500,000 to do a study to analyze how to best make the connection from Hennepin County to Dakota County if light rail is to be extended.::s.�. a supested the best opportunity for this expansion is a location generally desui�t.t§-i. T:Avenue and Highway 13 intersection. She further stated that the County msi':ecus on a toW:.W* sportation system with long term and short term solutions that include coiiai�etions to buses as:: ll as the LRT system. She confirmed that the City and County are not re$perosible for funding tlte;study or Special City Council Minutes March 16, 1999 ...::.::. Page 1 of 6 MINUTES OF THIS SPECIAL MEET 13 OF THE EAGAV; TTY COUNCIL E4W,MINNE50% 1Vrafeh��l��9 A special meeting of the Eagan City Council was held on Tuesday,March 16, 1999,at 4:30 p.m. in the City Council Chambers: gfkte;Fl Murucagal Center Building. Present were Mayor Awada and Councilmemberss len and Masin. Also present were City Administrator Hedges,City Attorney Sheli )birect0fi*f Public Works Colbert, Senior Planner Ridley,and Intern to the City Administifor Rathniilai. VISTOR '$ .d �i! D Mayor Awada acknowledged visitors to be heard. There were no visitors present interested in speaking on items not listed on the agenda. GUIDELINES FOR TASK FORCE/ COMMISSZQN/COUNCIL MEETINGS • Councilmember Carlson distributee Giti113m for Official Meetings. Councilmember Masin stated that a 4:00 p.m.start time for n eeting ih 3rlie'too early and 4:30 p.m.may be'more convenient. Carlson commented that the g-itielines w d iat to the meetings to start between 4:00 p.m. and 6:00 p.m.;however,meetings. gpkd- ift;My;fime within the two hours.. Councilmember Bakken commentedia}ye:gttfdeiines are reasonable and thanked . Councilmember Carlson for develop0g:t'�e guidelines. A11.Councilmembers expressed support for implementation of the Guidelines for Official Meetings. CONSIDERATION OF MORATORIUM FOR CEDARVALE STUDY AREA City Administrator Hedges gav'e'aii'Upbtr:iW'*'Status report of the Cedarvale Study Area. Administration Hedges stated that approat itlately 75.:0tices have been sent out to the Greater Cedarvale Area residents and business&&Adminis�ator Hedges gave the brief history of the Cedarvale Study and further stated that on l ch 2, liftat a City Council meeting,there was an agenda item considering action to direct the City Aney to prepare language for an interium ordinance to create a moratorium. The Council decided that before they would give consideration for City Attorney Sheldon to develop language for an interium ordinance,an informational meeting would be held. The purpose of the meeting would be to determine how the process will work and what a moratorium will mean to prRggaty owners if such an ordinance is adopted. Administrator Hedges stated:; r:i -WC1 Task Force meeting will be held on Tuesday,March 23, 1999. The task Ir N-tofflO serf. e area residents,appointed by the Council,five business owners and eight additional membsaftom the advisory commissions for a . total of 18 members. Administrator Hedges further state4ft Greater Cedarvale Study will consider market support for various land use types and deveTopment densities in the area, appropriate land use and land use arrangements including retail,commercial, residential,and industrial uses. He further stated that neither the Council nor staff have any preconceived idea of Special City Council Minutes .` 1 March 16,1999 - Page 2 of 6 eXo - .. what the area will consist of,but rather will work with the SRF Consulting Firm and the task force to determine the most appropr Wiplan.He stated tl p}an needs to promote positive communityidentity to develop the area8;sf��#,s dill poteq&#:zmd must take advantage of the MSP International Airport,the Mall of America, q;, �River Valley and other amenities. Administrator Hedges confirmed that the study area will examine possible redevelopment options through the effort of the Task Force. He further stated that the study would analyze and determine how LRT may affect the Greater Cedarvale Area and Dakota County if LRT is extended over the river into northernt, ecsted all interested people to participate in the process throughout ::great concern of the Council, ' Administrator Hedges stated,is the consisten • g cy:•1een tlig�uture plan for the area in . conjunction with the needs and plans of the bu pss and req.4ential property owners in the Cedarvale Area. City Attorney Jim Sheldon gave'a summary vfii moratorium or interim ordinance. The objective of the statute is to protect the planning process of the City Council. He further stated that the Council will, if they so choose,adopt a law to regulate, restrict or prohibit the use of or development of land or subdivision of property, City Attorney Sheldon stated the length of a moratorium ordinance is typically up to one year;however,the Council can extend the moratorium an additional 18 months sf*iXssary for additional study. He further provided _ information regarding the City's past ii6i.W6iim-ordinances stating that in 1994,the Lone Oak- - Study Area moratorium lasted one year. In 794W.—J.."I the D-II moratorium lasted 18 months and in 1998 the Public Facilities moratoriums lasted ohb ye;.v He commented that each moratorium ordinance is unique and the QwrI it e t .;Parameters as it best relates to the Cedarvale Area. ....:.:•.•..:;. : Mayor Awada opened up the meeting to public comments. She further stated that the t intent of a moratorium is to protect the planning process. The process, if accepted by the Council, will direct the City Attorney to develop language for an ordinance which will then return to the Council at a public hearing in about a month for Council action. Betty.Bassett, 2101 Wutheri#tg: ftb': itesent and questioned why a moratorium is necessary for the Wuthering Heii. neighbgrhood. She stated Wuthering Heights is a model neighborhood with a mix of income$;;;lDusing ges,schools and a business center. She further stated that there is very little additidi land tt . s available for development because of the need to protect the Fen and the ground is=ifb unstali*ue to the amount of peat. She also stated buildings larger than 3 stories are prohibited becau$i;'i5f airport regulations. Ms. Bassett stated that there is a great deal is history in the neighborhood and a moratorium may hurt the land values. She further stated that she is interested,along with other Wuthering Heights residents to finish storm repairs on their homes. She added that if a moratorium is adopted and the repairs are not completed,the neighborhood could become blighted.-ft. Bassett commented that the Council can not focus on the development of LRT in the ; arvale Area. She stated an EIS must be completed and it is a long process.;-Sk:€ut'dt &W444 she and other Wuthering Heights residents do not want to be put on hct :Iik?e ,�;t1si> :xhe LRT study has been completed and possibly implemented. Ms.Bassett questioned a sunset clause might be put into the ordinance to exclude Wuthering Heights so the neighb000d could continue with necessary repairs. City Attorney Sheldon commented that the Couii:could develop an ordinance that is in the best interest of the study area. Ms. Bassett questioned why the Wuthering Heights neighborhood was included in the Cedarvale Study Area and commented that the neighborhood was never notified of the moratorium process until just recently. Mayor Awada confirmed that Special City Council Minutes March 16, 1999 Page 3 of 6 the item on the last City Council meetntg agenda was to deitnine whether the Council should direct the City Attorney to develop large for creating 4:> tratorium and if so,the item would be bought back to a public hearing be #t Council. . mistrator Hodges confirmed that the area is only a study area,and althoughin the entire stud the study area,it does not mean y area will be redeveloped. H'e`itii ''stlited that what happens at and around Cedarvale,could have some impact on the surrounding neighborhoods. 'Ms.Bassett questioned why there are three other areas not developed and the Council is not interested in including them in the Study. Administration Hedges stated that redevelopment is the future of an area,including short-term and long-teen. He further . : tLm ltas:not been mentioned until now. Mayor Awada confirmed that a sunsefeat dimes#nidi tpprated and typically has occurred . with moratoriums: `She further confirmed that 9.v**'ratonuslt dinance needs to go back to Council for approval. Margaret Schreiner was senf and o9;ninented that she believes the plan for the LRT system in Dakota County at this $ss for miT'"nodal use and bus systems will feed into it. Mayor Awada comments of the Greater Cedarvale Area is not contingent upon LRT crossing ths4river into Daft only.`Ms Bassett stated that it is necessary to include all sides of the CedarrTH 13 intersection to have a comprehensive study. Councilmember Blomquist stated that at the last workshop,Dakota County presented a map encircling an area fora possible bus/transit station.The area did not present Cedarvale Shopping Center or Wuthering Heig4#:-wjthin the boundaries of the possible location for the station. Councilmember Blomquist sttgg; eksfffurther look into what was included in the County's Transit Station Study. Councilmemiei: s2 thanked the residents for their comments regarding the Cedarvale Area' .gy m . 8 g atr�;stated thefialp,m,is essential for a successful planning process. Councilmember Blomquistqts . ft tie need for a moratorium at this time and why the Council will be discussing Rahn Roa'tl as a City Council agenda item.' She suggested she prefer the planning of Rahn Road be discussed at a Cedarvale Task Force meeting. She further stated that Rahn Road must have an engineering Feasibility Study and believes the process isn't ready for continued planning regarding this improvement. She stated the first step must;tectc #evQ ; :''' 'thestudy area. She further stated , :....• the staff could handle the few building permits f com.e u* 5 in the interim. She suggested a moratorium might be necessary when the Coun...0" des�3ltat something will be done in the Cedarvale Area;however,not until that time. Councilmember Carlson responded to Betty Bassett' comments regarding Silver Bell Road. She stated the discussion of Silver Bell Road is not appropriate at the workshop discussing the moratorium. Additional discussion regarding Silver Bell Road will take place at the Council meeting. Councilmember Carlson spoke from experience l ;yfng lived in an area that was subject to a moratorium. She stated an advanta9c.to.a,, ratwgm s.that it provides the neighborhood with a chance to group together and 9ft tb titg�i�heir needs. She emphasized that the Council, staff and residents will work'fogedier fo'vi3fife'ffie'lnoratorium. Mike Hazel, 2129 Silver Bell Road,was present. questioned the activity*of takes and property values during a moratorium and what the history has been. Councilmember Carlson r 1 Special City Council Minutes March 16,1999 i�: �'•� Page 4 of 6 commented that when there was a moratorium in her neigh C3ot'�►ood,it did not affect taxes and did scally taxes Wc{�tg} not affect the property values;althougf ;j� increase. Mayor Awada commented that tf° ip�Jr#t cess began because of a ssible Po .:•..... •f'8 development east of Cedarvale and the need i='orfdtotiin She further commented that the City can not deny building permits if the request is consistent with city standards adding that a moratorium stops development until a plan is prepared. Mr.Hazel agreed that he would like to see'a decision made on the land use in the area. John Fitzgerald,Cedarvale bdsiites 'tit+k .vv pxssut and stated that if a moratorium is necessary,it should be of a very short nature;jRe stud :i :over and it shouldn't be a burden to er Cedarvale can not lose more the business owners of the Cedarvale Area Ho; stalhat business. Mr.Fitzgerald suggested the morawtft;allow.WhnProvements to the business owners in the Cedarvale Area and have!VB%**�-" �ea�s.Sa six months. He added that new .; development must not be discouraged•since that is v�I ie Cedarvale area is lacking. Al Ahrens,2133 Silver Bell Road,was present and commented that he agrees with Ms. Bassett that Wuthering Heights should not be included in the moratorium.. He further commented that there are only two parcels that are undeveloped. He stated there is a state park along the river e river front area. Mayor Awrada commented that • and it will be difficult for Eagan to o :;so#?. , the area behind the state parkland is fliac : s u nderutilized. Diane Peterson, Silver Bell Road,*4s presenf and c?�r►mented that the neighborhood has . -- >� did area. She said the residents are also :a mature trees and the residents are interested m pr . . aware of the effects the airport will cor�tih ?bac' fhe neighborhood. Hugh Fitzgerald,owner of Cedarvale Lanes,was present and commented that the moratorium must be short in duration and allow for remodeling and provide other flexibility for existing businesses. He also stated the point of the moratorium is to eventually revitalize the area, not to limit the improvements of property. Mike Corbett,2125 Wutheriig Aotiesent and stated that the residents of of Wuthering Heights are frustrated because the neighborhoodhasn't been considered part tothe Cedarvale Area. He further stated that the neigj Qrhood ij-`p ue and suggested a moratorium may be necessary for new development;howevjpt must ki:mde flexible for improvements. Todd Kellogg was present and commented that a client of his is considering moving his business from Bloomington to Eagan but,because of the possible moratorium,may decide against relocation since it may prohibit him from making a necessary addition to the commercial property. He asked what the anticipated time frame would be to proceed with his client's plans. Mayor Awada anticipated the decision regarding the mor ki •'um will be made within the month suggesting possibly the City Council meeting of April 20;�:;#,999. Curt Newman, Silver Bell Rs• :}1 ! wed that he is interested in expanding his home or relocating. He further stated diet he would feel trapped if a moratorium is approved for the Wuthering Heights neighborhood. He further stain- he realizes it will be difficult to get a buyer or the money his home is worth if a moratd�iin is approved. Councilmember Carlson stated that homeowners located in the moratorium will be on hold until the moratorium is over. Mr.Newman stated the neighborhood should be left alone and no help is needed. City t Special City Council Minutes March 16, 1999 ! Page S of 6 Attorney Sheldon stated a person cou11 their house un&a moratorium and the value of the home throughout a moratorium shoul4ftt be an issue. Councilmember Masin stated that ` c. '�topping Center needs to be revitalized. She said the City is spending money fora coii'sfl# itaiid the plan for the shopping center needs to be consistent with the entire area,therefore,involving all surrounding neighborhoods. She further stated that there are valid reasons for the continents from the residents;however,she stated redevelopment can not be confined to only a block, rather an entre i area must a studied for best results. Councilmember Bakken thanked the regiij$nts in aWifdance for their input. He stated was included in tie study area beginning with the that the Wuthering Heights neighborhood ' Comprehensive Guide Stud Task Force. Co ' Y x inembeVI en recalled the focus of the study was the commercial area;although red.... : •: :`:• WutheringHile will have a great impact on the eights neighborhood. H iffie' that W.M. +ii g Heights has been included with the intent to have a broad study area so affected people could be properly notified.' He reminded the group that no formal action is taken at Special City Council meetings and that no one is trying to Push out the residents of Wuthering Heights or the Cedarvale Area. Betty Bassett questioned w%:*.#tQ.�gdustrial area from Silver Bell to Lone Oak is no longer included in the study. She retei:6d.*t'--'.error set of Council minutes that state the area should be eliminated for the present time and x.-2 "Aic hearing could be held to discuss the industrial area. Ms. Bassett stated that sin xhe inc)itriaj �cea is not being included in the moratorium,Wuthering Heights should als ile exec;; Councilmember Carlson stated 0f :i study area should include the entire area and should be renamed to the Southwest lagan Area Study for greater clarification. She reminded the group that the Special City Council meeting is only for the purpose of considering preparing` language for a moratorium. She suggested the language include prohibiting new development, but allowing repairs and improvements to existing properties. Councilmember Carson further stated that the moratorium should allow.pg4ple.to.f�i11 ::utili+=e their homes direction for the Cedarvale Area m added that the M.R., Councilmember Blomquist commentediW the corkf $ion the Greater Cedarvale Area name is causing and is concerned with includir��utherir****.* hts in the study. She further commented the Cedarvale Area stands alone arig-4uestiong.'* hether anyone in the study area supports the moratorium. She stated that the task force m9a inove forward with the planning of the area to determine what areas should be included in a moratorium. Councilmember Masin agreed that a name change for the study area is necessary. She questioned whether the property west of Highway 77 shociis}be included in the study and how that will impact the cost of the study. City Administrator Hedges ti W€" s dial are being moratorium and said the synopsis will be"*e'senftl'fo tfi 'task force. MaporsA ted regarding the Yn P P y Wada read the following list to be considered as the task force and City:QWncil give further consideration to a moratorium; 1)the length of the moratorium be 6-12 moil 2)flexibility in continuing to improve properties, 3)ability to sell properties,4)include the entire interchange, and S)exclude the Wuthering Heights neighborhood. Special City Council Minutes March 16, 1999 ........... .. •. Page 6 of 6 Kent Myers was present and Questioned how the zYYbi'atorium will affect a proposal for an addition for his business. He further sl it that his propyl.-s an asset to the community and will ' commented that he and other provide additional green space and a snronmegk 'MY 'A moratorium that will prohibit business owners in the area want to11 business expansion will only,hinder thea grove. , Further consideration of this item was scheduled to occur under Old Business at the regular City Council meeting. The meeting adjourned at 6:05 p.m HJR/TLH Date City Administrator MINUTES OF A REGULAR MEETING OF THE larch 16,1499 A regular meeting of the Eaganf ;Council was helA:.-qm Tuesday,March 16, 1999 at 6:30 p.m. at the Eagan Municipal Center. Present were;I ��r Awadaa3youncilmembers Masin, Blomquist, Carlson and Bakken. Also present were Ci tj' AM:: ;6m Hedges,Senior Planner Mike Ridley, Director of Public Works Tom Colbert,and City*::ttOfr*y Jim Sheldon. AGENDA Mayor Awada noted that the Ceganrzje•=oxAtclrium.w:4uld be added as Item AA under Old Business. She added that a request had laei :y72C*jjiett:yrpt: ; esdent spokesperson to move Item C of Old Business to Item G. City Administrator Hedge fated th#.*iNssistant City Administrator Verbrugge would provide an update on airport issues under artment'i7�ad Business. Councilmember Bakken moved, M b �h seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 MINUTES OF THE MARCH 2,1999 REGULAR MEETING Mayor Awada requested that the second sentence in the fourth paragraph on page two be revised as follows, "Councilmember Blomquist stated that only the parcels that have a specific zoning change • whidi could significantly affect the use of the.P?Yi . f.V.or become nonconforming should be included." Councilmember Bakken moved,Councilm'eii l e.i�—:` on seconded a motion to approve the minutes as amended. Aye: 5 Nay: 0 c RECOGNJT-16} SENTATIONS City Administrator Hedges provided an overview on this item. On behalf of the City Council, Mayor Awada and Police Chief Geagan presented Certificates of Commendation to Chet Parejko for the assistance he provided to the victim of a car accident and to Ryan Naughton for his assistance in apprehending two suspects for motor vehicle theft. DEPAiI °#h f' '# -FA.' NESS Assistant City Administrator Verbrugge pi•c�tixded an:.t�date to the City Council on airport issues regarding integration of State III aircraft,test cell 4***iitoring m:fhe Valley View Plateau neighborhood and information on an upcoming special meeting Airpelations Commission. CONSENT AGENDA Councilmember Blomquist requested Items B and L be separated from the Consent Agenda. In regard to Item A5, Letter of retirement from Chief.Q�-:'olice Patrick Geagan and Item A6, Letter of retirement from Superintendent of Recreation Dorothy Petefs6n,Mayor Awada,City Councilmembers and City Administrator Hedges commeii O:O'X#:t 9:itP O-A Service that has been provided by these employees and expressed their apprecihe for the City of Eagan. A. Personnel Items Item 1. It was recommended to approve the hiring of Jacqueline Snortheim as a part-time Clerical Technician III in the Community Development Department. EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE 2 Item 2. It was recommended to approve of Karen Reece as a part-time temporary intern for recycling. Item 3. It was recommended to approve the' i #?g;gf.IC ?Y$�lor as a seasonal forestry technician. Item 4. It was recommended to approve the hiring of Kim Tatera as a part-time seasonal assistant skating instructor at the civic arena. Item 5. It was recommended to accept the lt?tW-Q(Te. emept from Chief of Police Patrick Geagan. Item 6. It was recommended to accept the letter of Krement film Superintendent of Recreation Dorothy Peterson. � _ ;: ulte Homes. This item was pulled from B. Extension for recording the final subdjt, Q �sbrook¢: ' X. the Consent Agenda. C. Amend the grading plan for Town Centre 70 Twenty Second Addition(Mini/USA Equities It was recommended to approve a change to the Planned Development regarding the grading plan for Mini/USA Equities for property located west of Denmark Avenue and north of Duckwood Drive,in the NW'//4 of Section 15. D. Acknowledge the zoning on PID#10:003•8£n"4 •:zt.Ny as recommended to acknowledge the zoning on property on the north side of Blue Gentian Road:'Tl?1p;#f1: �{J0200-030-32) to be I-1 (Limited Industrial) and R-1 (Single Family). E. Proclamation Burnsville/Eagan Com Xi::'1:al)3 Vi4iori Volunteer Appreciation Day. It was recommended to adopt a proclamation rciil321rig March 26,1999 as Burnsville/Eagan Community Television Volunteer Appreciation Day. F. Approve extension of meter reading services contract. It was recommended to approve an extension of the meter reading services contract with RMR Services,Inc. G. Contract 98 24 receive bids/aw and cortidlie 'ate 'Rb&d-Street&Utility Improvements It was recommended to receive the bids for Contract 98-24 Oglue Water Road-Street and Utrlity Improvements),award the contract to Northdale Coiigtructiorkjbr the Base Bid in the amount of $637,588.34,and authorize the Mayor and City Cleik:fb execu�e:all related documents. H. P12ect 734 receive final assessment rollorder public heai%W(Town Centre Drive 100-Sidewalk). It was recommended to receive the Final Assessment Roll for Project 734(Town Centre Drive 100 Sidewalk)and schedule a public hearing to be held on April 20,1999. I. Authorize agreement with Duke Real!y for removal of b qll -- d sign. It was recommended to direct the Mayor and City Clerk to execute an agreement with DukMalty for the purposes of removal of a billboard sign on Lot 1,Block 1,Silver Bell Commons Addition°' J. Project 775 receiveQetition/authorizas��iiiti';ei ( nt United Methodist Church-Sanitary Sewer Extension). It was recommended to receive a petition.41;Ci authorize the preparation of a feasibiht}' report for Project 775 (Advent Methodist Church-Sanitary$:ter Extension). K. Approve Change Order#6 Cascade Bay. It was recommended to approve Change Order#6 for Cascade Bay in the amount of$9,965.00. EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE L. Award work for Cascade Bay entrane$iae''Tfiis item wa.s: M,illed from the Consent Agenda. M. Authorize submission of ap)lication f&•Mr RAC grant It u, c,recommended to authorize application of a grant from the Metropolitan Regional:? r ,s,�ouncil(MIRk `j-for youth development programs in the amount of$3,000. N. Commercial fertilizer applicator license renewal for Minnesota Turf Care It was recommended to approve a commercial fertilizer applicator license for Minnesota Turf Care as presented. Councilmember Bakken moved,GozcineA?bezxJ,son seconded a motion to separate Items B and L and approve the Consent Agenda,'.: pi i?sl Mayor Awada acknowledged the two iten�is-that were-separated by motion from the consent agenda. In regard to Item B, Extension foi;:&&Ymig&K-4 2}]' iibdivision of Oakbrooke Pulte Homes Councilmember Blomquist apologized to the developer for the unexpected delay in the preparation of final utility plans. Councilmember Blomquist moved,Councilmember Bakken seconded a motion to approve a 90 day extension of the recording requirement for the Oakbrooke subdivision(located north of Diffley Road and east of I-35E in the SE 1/4 of Section 2X:::::i :: e 5 Nay: 0 In regard to Item L,Award work for C�as&de:�-'i~iitrance Rate, Councilmember Blomquist commended Director of Parks and Recreation-;kiaa for his effpct9 in saving approximately$20,000 on the cost of the entrance gate and fence. She requ6*.d.:: P` 61e:(W6verall project costs. Councilmember Bakken moved„ giember Carlson seconded a motion to authorize hiring D.G. Welding to complete the ornamental%iron entrance gate for Cascade Bay. Aye: 5 Nay: 0 In regard to Item D,Acknowledge the zoning on PID#10-00200-030-32 property owner Marvel Eggum questioned the zoning of his property. City Attorney Sheldon stated that the property is zoned part industrial and part residential. Mr:. ggm;dis�g�eed sxakix�g that his property had been zoned industrial in 1982. City Attorney Sheldprc: esi35pi of the zoning of the property. Mayor Awada told Mr. Eggum that he could request a rezo�i iig'of'his property and suggested that he meet with staff to review City and County records to determi�j:r;the discrancy. Councilmember Blomquist indicated that$Wwas un*** ortable with the action taken by the Council to acknowledge the zoning of this property as part ret'i3ential and part industrial and said the discrepancy should be cleared up. Mayor Awada stated that she was comfortable with the action taken by the Council since this matter has been researched thoroughly. She added that she would be willing to change the action by the Council if Mr. Eggum could produce new information supporting his claim that the property was zoned industrial. Councilmember Blomquist moved,Councilmember(' iison seconded a motion to direct staff to meet with Marvel Eggum to review theon Blue Genti Nay: 0 ?., property an Road. Aye: 5 EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE }.VKIC MARING�. . PROJECT 740, SILVER BELL RP,.k.HWY.13 TO KEPI-NEBEC-RECONSTRUCTION) City Administrator Hedges provideiat Qei?3�coi#his item. Director of Public Works Colbert asked if any property owners were present to spe'*i:--4ig'matter. No one was in attendance for this item. City Engineer Matthys gave a staff report. Councilmember Blomquist moved,Councilmember Masin seconded a motion to deny Project 740 (Silver Bell Road-Street Reconstruction). Mayor Awada opened the public hearing tozpyone w;s3):ng to speak. There being no one,she closed the public hearing and turned the discussiori'1 ack to th�!'eouncil. Councilmember Blomquist said thus) 0:kvaS concelli48:bout the assessments to the property owners and mentioned that this area ma}�b�; efi2d uriiea: tti7atorium. She suggested the project be delayed until a plan has been determined for the area. Nfayor Awada indicated that she had the same concerns,but added that the alignment of Silver Bell Road will remain the same regardless of the ultimate plan for the area. Director of Public Works Colbert noted that according to state standards there is no other location for this intersection to occur along TH 13. He added that,regardless of the results of the Cedarvale Area Study,this intersection will be the major entrance to the commercial development north of TH 13. Councilmember Blomquist asked if the,turiiiiig'# s:could be affected by any future redevelopment of the area. Director of Public�i brks Colbi rt,siatpd that there is a possibility that the entrance may need to be widened toward TH 1--:N:hiEli: ri :Oosily be accommodated at a later date. He further stated that the best bid results could.b :ottjed'i#the work is completed in conjunction with the TH 13 reconstruction project. A vote was taken on the motion. Aye: 1 Nay: 4 (Mayor Awada and Councilmembers Masin, Bakken and Carlson opposed). The motion failed for lack of a majority. Councilmember Bakken moved,:C-wpr,.CaxL..Qn seconded a motion to approve Project 740 Silver Bell Road-Street Reconstru4fth' :�.'Ao i e:the. reparation of detailed final plans and specifications. Aye: 4 Nay: 1 (Councilmember Bl6mquisf opposed) OLD A1-)5INESS-:: CEDARVALE AREA MORATORIUM City Administrator Hedges provided an overview on this item. He noted that six questions were posed during the Special City Council meeting including,the length of the moratorium,flexibility for existing property owners to remodel their homes,ability to sell..paoperty,the possibility of excluding the Wuthering Heights neighborhood,consideration for includir>Ka'ie entire interchange area, and the ability to construct additions to commercial buildings. He noted tha3-f�ie City Council could direct the City Attorney to prepare language for considO;?,: S.''i:if:i&i i?<itofb Qfdinance(moratorium) or they could direct staff to address the questions that were ii&** 4:1khSg#*- } j�I City Council meeting. Councilmember Masin questioned if there would be� reason to include the residences north of TH 13 in the moratorium if they were exempted from the resti'ketions pertaining to building additions and remodeling. Mayor Awada asked if the City Council could restrict the subdivision of property and still allow remodeling or repair to occur. City Attorney Sheldon stated that the moratorium could be designed to exclude certain types of property. Mayor Awada asked if a residential area could be singled out. City EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE Attorney Sheldon said that the Council c4n.M '�ie'ailii iary anct:tFP parameters of the moratorium need to be uniform across the moratorium area. &ouncilmember Bakk M:suggested leaving the residences in the study area but excluding them from restritfons per to-xpmodeling. He added that he would like to ensure that the residences receive publie 1;0-h des of upcoml -: neetings. Councilmember Carlson said she woulc**''lzlceie }y Council to consider this the Southwest Eagan Area Study versus the Cedarvale Area Study. She suggested changing the parameters of the study area to extend to the west side of Cedar Avenue bordering Burnsville. Mayor Awada questioned if the task force should determine the parameters. Councilmember Carlson said the defined area should be forwarded to the task force for their41?flci]mergber.Blpmquist concurred adding that the boundaries can be expanded or reduced amici sa i :�fC4 sxffjr,of the task force should be to determine if the boundaries should be changed. Councilmember Masin supported changircg-die name; the study area;however,she stated that the area west of the originally proposed stud. .aiea N' ,z�gt rtgt�c2d in regard to this matter. She suggested directing the task force to defiX ;cfame{ 7 bilncilmember Bakken suggested changing the study name to the TH 13/Cedar Study Area. Mayor Awada referenced the six month timeframe for completion of the study and suggested that language be brought back to the April 20 meeting allowing homeowners to remodel,expand,etc. but prohibiting platting or subdivision of property. A member of the public asked if the Council would be providing the same latitude to the cornmereia :aid residential properties south of TH 13. Councilmember Bakken questione :3itdte appropriate to include specific language that would limit activities such as Com prehens ie Guide P!aarhanges,rezoning,subdivisions,building permits,variances and conditional use permits:dn.0 eY-�..j 0d�:property rather than excluding the residential area from the entire moratoriuA?:a d:::: itj+Ai1orney Sheldon indicated that would be statct f'caution needs to be taken in referring to undeveloped appropriate. Councilmember Masin property only. She questioned the ability of a business in Cedarvale to make a major change to an existing building. Mayor Awada said she did not support development south of TH 13. City Attorney Sheldon stated that the moratorium would not restrict changes to existing buildings,but rather restrict changes to the use of the land. Mayor Awada asked if restrictions could be placed on improvements with a valuation over a specified amount. Councilmember Masin said she hopedthat.tf..e'peoplei EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE Councilmember Carlson moved,10.OWWnieI r BaklYa seconded a motion to direct the City Attorney to prepare language and options#or a moratorium fo'::Me Highway 13/Cedar Study Area. Aye: 4 Nay: 1 (Councilmember Blomquist opted) Councilmember Carlson moved,Coijictcij7?c fib$)Zen seconded a motion to direct the Cedarvale Area Task Force to define parameterg Yegaitg'a proposed moratorium. Further discussion occurred regarding the direction to the task force. Councilmember Carlson withdrew the previous motion. Councilmember Masin moved,Cpci ci..... 'r ?i guts{seconded a motion to direct the Cedarvale Area Task Force to determine the necessV a mor.l6rium. Mayor Awada stated that the Council is irl t#t middle:Of, six month process which should not be delayed. Councilmember Carlson said tha direct i auld.-Wprovided to the task force to c onsider proposed language regardless of whether:ot:Wtd'*=Lorktoikm-:1�necessary. Councilmember Blomquist agreed stating that more input and assistance is needed from the task force. Councilmember Masin withdrew her motion. Councilmember Bakken moved,.Councilmember Blomquist seconded a motion to direct the Cedarvale Area Task Force to define para iietexs.wgarding a proposed moratorium in the TH 13/Cedarvale area. Aye: 5 Nay: 0 RESIDENT APPOINTMENTS TO i 13/CEDAR:"ENUE AREA TASK FORCE. City Administrator Hedges provided::37�oi?"?�iew on this item. He stated that it was Councilmember Masin's understanding ti; at{o'rding to the February 16 City Council minutes Margaret Schreiner and Tom Butler were to be apl b*inted to the task force. Councilmember Blomquist said that it was her understanding that these individuals could be included within the five positions within the three established categories and further said there should be no reason to expand the number of representatives for each category. Councilmember Masin stated that Tom Butler could be the fourth choice from the Cedarvale Special Service District. City,?s ►�tmgat4F. e4e5.p?entioned seeking the fifth business representative from the businesses on the t?oii :`• 3i;:; ? ':Councilmembers concurred with his suggestion. He also suggested submitting Tom Butlex s name to the Cedarvale Special Service District for consideration and including Margaret Schreiner's ij��e with fly list of interested residents. Mayor Awada noted that Councilmember�jlson ha :'%%ggested a slight change to the composition of the representation of the advisory commissions: Mayor Awada moved,Councilmember Blomquist seconded a motion to change the composition of the Cedarvale Task Force as follows: one member and one alternate from each of the following commissions: APC,ARC,APrC;the EDC to be represented by-two members and one alternate,and the remainder of the task force to be comprised of five citizens arta-'-ffve Cedarvale business representatives. Aye: 5 Nay: 0 Councilmember Carlson the alternate position and also the need for balance on the task force. She thanked advisory commission members for indicating their willingness to serve on the task force. Discussion occurred regarding who should determine the commission member who will serve on the task force and who will be the alternate. City Administrator Hedges stated that he would contact the chairs of each commission regarding this determination. Senior Planner Ridley suggested that both the EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE 7 designated member and the alternate meii f'aftend ttie Firsf tin f �P g o the task force. Councilmember Carlson said she would like to see the Chat and Vice Chair posions filled by a resident or business representative. Councilmember Carlson moved,CdiuiCsleb�x en seconded a motion directing that the Chair and Vice Chair of the Cedarvale Task Fortt' iL Cl°ciasfi from the business and resident representatives. Aye: 5 Nay: 0 By ballot, the following residents were appointed to the Cedarvale Area Task Force: Stephen Wallick, Betty Bassett,Tom Ellingson,Ma4,k.Haat6en avd Mvgget Schreiner. City Administrator Hedges noted that•stafi�?�I•call eac#t:iesident who was appointed to invite them.to the Task Force meeting on March 23 and a(1t2ed that O'fit en notification will follow. 199.9-2003 CAP.ITM;> j�#Z(�V PROGRAM City Administrator Hedges provided an overview"on this item. Councilmember Bakken moved,Councilmember Blomquist seconded a motion to approve the 1999-2003 Capital Improvement Program. Aye: 5 Nay: 0 PROJECT 726,AUT#-ORIZE STORM SEWER IMPROVEMENT (G S bItO•ADDITION) City Administrator Hedges provided ati;overvieik°•on•. gave a staff report. thia item. Director of Public Works Colbert Councilmember Bakken moved,:'i�*R1.�ii�iiiiember Masin seconded a motion to open the item for public discussion. Julie Casey,3738 GreensboroDrive,stated that the private improvements undertaken by herself and Mr. Wendel have alleviated the drainage problems for the other properties in the neighborhood but have not helped remedy their drainage probietis:,:She.gdded that they have both exhausted their financial resources and requested the Cttya1GieeoSiie:proposed improvements. She noted that the neighbors are unwilling to assist them. " Brad Wendel,3734 Greensboro Drive,stat4 that thek:4,e in need of assistance. Discussion occurred regarding the history of the draii*problems. Ms. Casey stated that their houses were constructed before the street was installed. She added that the homes were built below street level. Councilmember Carlson indicated she was in support:q£the City correcting the drainage problems. Councilmember Bakken moved; �*r}e �.Y.;V�:seconded a motion to approve Project 726 (Greensboro Addition-Storm Sewer IitK%8aitB : ax : �t>;�rize improvements. the public funding of the Joseph Eckstein,3740 Greensboro Drive,stated that Iie:was opposed to the project and questioned if the improvements would solve the drainage problems. He expressed concern about potential damage to structures and mature trees on his property. EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE Mayor Awada mentioned that thi..-t t!''11;'s'aii easemeitt:M Mr.Eckstein s property to perform this improvement. She asked Mr.Ecksteisi:-'il he would be willkig ko grant the City another easement in order to construct the improvements outsW..of a portion of thesxisting easement. Mr. Eckstein stated that the granting of an easement would ne@d:hp be subject tqj4*0Vution of the appropriate agreement. Councilmember Bakken said this was hit:"lt�ga� 2luation and further said he did not feel the request for public funding was out of line. Councilmember Carlson asked if the improvements would correct the situation. Director of Public Works Colbert stated that staff believes the improvements will correct the problems. He explained that the reason a four inch line had been installed previously was because the neighbors would only support thAt;si?.e tp JiVnit.di�Mrbance to their yards. He added that staff would work with Mr.Eckstein in regal :tt i kt#:? f the improvements across his property. A vote was taken on the motion. Aye: 5 Nay.` 0 PROJECT 663,ASSESSMENT.•AE ...!d!'IEN"f-`* kLLEY VIEW PLATEAU (N�ci1. .Is�(SOI $ OxC17Y) City Administrator Hedges provided an overview on this item. Mayor Awada asked why this item was before the City Council absent an agreement with Mr.Nooryshokry. Director of Public Works Colbert stated that the property owner had requested further discussion with the Council. Councilmember Carlson questiot :f:the Council would be setting a precedence by allowing Mr. Nooryshokry to debate his assessments priac:S tl?e:;f�W.assessment hearing. Mayor Awada stated that there should be an agreement for the Council to vbte'oii;:: Q..•�cilmember Carlson noted that the assessment hearing scheduled for July is the fojtgm for discuss Wqr about final assessments. Councilmember Blomquist moved:.C6il1ke tthber Masin seconded a motion to open the item for discussion. Councilmember Masin believed a hardship existed. A vote was taken on the motion. Aye: 2 Nay: 3 (Mayor Awada'and Councilmembers Bakken and Carlson opposed). The motion failed for lack of a majority. BLUE GENTIAN ROAD,CONSIDER PETITION FOR CUL-DE-SAC <: ' tfis item. City Administrator Hedges pro�csS ? : i#-& 3e.w*:Oii Councilmember Bakken moved,Councilm6i er Carls seconded a motion to approve the installation of a cul-de-sac on the east end of the gram portio�:'of Blue Gentian Rd. and change the name to Blue Gentian Circle. Marvel Eggum,owner of parcel#10-00200-030-32,stated that he was opposed to the cul-de-sac. He noted that the length of the cul-de-sac is longer than City standards allow and would require a variance. Gerry Weinhandl,1015 Blue Gentian Road,expresseo:ieoncern with traffic and said he supported the cul-de-sac option. Julie Chapple,988 Blue Gentian:k d :5€a.'d:Jhk1:�V.hs not opposed to the cul-de-sac but said she would prefer it be constructed on the west end. She commented on the problems they have experienced during the winter trying to drive up the hill. Sli.�:I!&uested the cul-de-sac be constructed as far east as possible if the Council approves the request. Ray Nutzmann,1027 Blue Gentian Road,supported the cul-de-sac on the east end but suggested that the changes and cost be kept to a minimum. EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE Pat Pavhk,990 Blue Gentian Roan;supported the c11l-U',*9ac on the east end. Councilmember Bakken said hew $ ad to see the:igibors had reached a workable solution. Councilmember Masin expressed concernwt# :ty, cul-de-sac and said she was not convinced this was the best alternative;however, the City Council had agreed that if the neighborhood reached a consensus they would support their decision. Mayor Awada asked if it would be possible to construct the cul-de-sac with minimal expense, Director of Public Works Colbert discusse14;0W::px4posed.' rouements and added that the work would be completed as cost effectively and effic ' A vote was taken on the motion. Aye: 5 0 TRAFFIC SIGNAL,R V..1. ..JOTIFICATION REPORT XIIQ :,4VENUE) This item was moved to New Business without objection by the Council. NEW BUSINESS ORDINANJ*EA MENDMENT TO CHAPTER 4 (CONSTRUCTION LICh1SG;: 'EgMITS AND REGULATION) BY MODIFYING LANGUAGE REGAKb*iKi : ? ; BING PERMIT PLAN REVIEWS City Administrator Hedges provided art overviel?�;iialis item. Councilmember Bakken moved,toi Mc'ilinember Carlson seconded a motion to amend Ordinance to Chapter 4 entitled, "Construction Licensing,Permits &Regulation" by modifying language adding Section 4.05 regarding plumbing permit plan review's. Councilmember Masin questioned who would be affected by this change. Chief Building Official Reid exg}d#? e5q a Department of Health had indicated that it would be more appropriate for the State oft g It.bnnesota tp,provide plan review services for certain state licensed buildings and structures,buildings 04*Md by tl.:{ deraI and state government and projects of a special nature requiring the Minnesota Comr ipwner of likalth's review. Plumbing Construction Inspector Bill Adams commeilfM that state licensing of certain buildings creates some confusion regarding the City Inspection Department's role and the state's responsibility for plan review. Chief Building Official Reid added that the purpose oz. reviously amending the ordinance was to improve customer service. A vote was taken on the motiorr:;: e;: 3t PRELIMINARY SUBDIVISON AND PRELIMINARY PLANNED DEVELOPMENT (CHIRRYWOOD KNOLL)-HERITAQT DEVELOPMENT City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE 10 Mayor Awada opened the item f9r.j)'it'digeussion. Vern Schaaf,520 Chapel Lane,stag}that he owns Lots;19 and 20 to the west of this project and is concerned that this development will cons'sS gE extremely sri�gjbts backing up to much larger lots. He added that there should be a transition betw;go .tt tlie*i7.tipments and suggested one lot be maintained for screening purposes. He comm&hWi&.?3ie:9fark differences between the two neighborhoods. Chuck Thorkildson,510 Rolling Hills Circle,stated that he was concerned with emergency vehicle access. He further stated that the lots are tao.scai QZ.the s}ze of houses being proposed. Keith Engelmann,3213 Rolling Hills Drive;.t�trressed 3 oncern with the small lot size and also expressed concern with decreased property values''die i-g stated iliat a buffer should be installed be een existing development and the proposed developm = X. Thomas Von Bische,representing'jage De3dm> iit,stated that the proposal attempts to blend environmentally sensitive and lifestyle housing for'flie"empty nester" and further commented on the quality of the development. He noted that there is a similar project off Slater and Cliff Road. He added that this development is consistent with the Guide Plan designation and further added that the streets meet City standards. He commented on the open space and parkland and discussed the landscape plan adding that they are trying to preserve the existing trees. He said there will be no negative impact on the market value of the adjacent propti Councilmember Masin stated that she dici'ridt' iave: :.pxoblem with the smaller lots. She said that the neighbors' concerns about the proposed hfting style beirtg,:�onstructed next to the existing neighborhood need to be addressed. Mr. Von.'$schR �t-they Would be willing to place covenants on the development to insure architectural.CUY?t? Councilmember Blomquist said she was concerned about the small lots and the zero lot lines. She added that this development is located within an airport noise zone. She further added that the high density proposed may result in more noise complaints by residents. She stated that she would prefer the density be reduced. Councilmember Carlson moved�: s?r:?;y sicoited a motion to deny a Preliminary Planned Development for 36 lots on 12.1 acres for s;iot''single family residential development with zero lot line construction and to direct the City Attcii:fiey to pre ire Findings for Denial. Councilmember Carlson stated that the rea$p*s for ddMi l include incompatible lot sizes with the existing neighborhood,traffic concerns and emergency vehicl :eecess. Mayor Awada stated that she supports this type of development but not at this location. She encouraged the developer to search for a more appropriate site in Eagan for this type of development. Councilmember Blomquist concurred with Mayor Awada and expressed concern with tree loss. Senior Planner Ridley noted that the original proposg: tom Heritage Development was a standard R-1 subdivision and, due to the devastation of the site:staff had suggested a more creative design. Councilmember Masin questionei#k-*,' d? reStfotkd be lost with a standard R-1 subdivision. Senior Planner Ridley expl i :Wi astikM-t1l—2bdivision would require more streets, utilities and grading resulting in more negative impacts to tllQ.*ite. Councilmember Carlson said that there is an expectation that D-1 will result in R-1 developmeft.. A vote was taken on the motion. Aye: 5 Nay: 0 EAGAN CITY COUNCIL MEETING MINUTES,MARCH 16,1999 PAGE 11 Councilmember Masin requested; iaf t7e Pdviso lin reasons the Council denied this proposal:;:;: g Commission be informed as to the TRAFFIC SIGNAL,R SIGNAL J05:1.FICATION REPORT (WESCO II.;i& XI ,VENUE) City Administrator Hedges provided an overview•on this item. Director of Public Works Colbert introduced the newly appointed County Engineer Don Theisen to the Council and then gave a staff report. Councilmember Carlson moved, !? ►ceiiig'r; sc seconded a motion to receive the Signal Justification Report and authorize the preparaiioii .*?Aa N�g report for Project 766 (Wescott Rd. - Signalization). Meg Tilley,1055 Wescott Road,indic4g4She wasrresenting the Lexington/Wescott neighborhood. She provided informatio *l}%;%# u�: f.....,....presenting �crash statistics at signalized and non- signalized intersections. She said consideration should'tiir given to the effect a signal would have on mobility and the natural environment,preservation of community values,safety,speed and impacts to property values. Julie Stackhouse,3740 Falcon Way,commented on the dangerous conditions at this intersection. She said there needs to be more visible riptffization regarding this proposed signal in an effort to attract the general public who use the intersecti6i�:a4W':tb*.Sp4Cjt their input. Mayor Awada stated that the City Council had discussed the installation of notificafiti5ii':.': . his intersection. >.. Darryl Nyblom,1093 Wescott Road,ckjiestioi7�cl#)ijicjom of widening Wescott Road. He said that if property is to be taken in order to wic�? teoft;dive lanes should be constructed to ensure safety. Mark Martinson,608 Diffley Roaci;'expressed concern for safe pedestrian crossing. He said that there should be more police patrol along Lexington. Sarah Wagner, 692 Oxford Road,*concurred with Mr. Martinson. Councilmember Masin stated tli f: • , ' kl;�,s:is:�:�t1�?iddtih'g intersection. She expressed concern regarding the information Ms. Tilley had'pres2iifed'iiic leAtIng'f}4at a larger number of crashes appear to occur at signalized intersections. Councilmember t3 6nquist sq'W she wanted to ensure safe pedestrian X.crossing at this intersection. Councilmember Bakk :edded tlakhe is wary of the assertion that installation of a traffic signal would make an interse:Fion n►or2 7isafe. He further added that it would be helpful to have statistics regarding the number of crashes per.Mps through the intersection. A vote was taken on the motion. Aye: 5 Nay: 0 Director of Public Works Colbert noted that the feasibility report would be prepared to address a five-lane and a three-lane design at this intersection. Counciliember Blomquist added that pedestrian movement should also be addressed. , REZONING &PRELIMINARI` MM* $ } _j ,1LEY BORT HERS (OAK BLUFF) City Administrator Hedges provided an overview item. Senior Planner Ridley gave a staff report. A representative of Manley Brothers Construction briefly discussed the project and expressed a preference for aligning the cul-de-sac with Dodd Road. EAGAN CITY COUNCIL IdEETING MINUTES;MARCH 16,1999 PAGE 12 The project engineer stated that,Qih regard to CondiY**No. 6 in the staff report pertaining to the construction of storm sewer 250 feet ntl;tb of plat,they have,met that requirement by constructing two ponds. Director of Public Works Colbert st; .that the pon4'&dy temporarily detain the excess runoff and release it at a controlled rate;howeverduration of runoff will increase from the new development. He stated that the rural'Lt"f§ Is not designed to accommodate this increase in runoff. He said the City usually requires new development to connect their storm drainage system to the nearest downstream City system. The project engineer added that the developer would be willing to further examine this matter and requested the latitude to evaluate the situation to determine if the proposed detention is problematic. DirectoF.4f Public Works Colbert said that there is one remaining piece of undeveloped land between this 4VMfi; i?� f? tream City system. Sarah Wagner,692 Oxford Road,expresses# *,-Ir concern*'*:. rith the speed along Dodd Road,the location of the cul-de-sac and the lack of a trail. Jason Rude,with Manley Brothers C'ri tritctio if;kwhJflhed that there is a drastic ravine that cuts into the property and stated that the private drive resulfec��l Ern discussions with staff. Mark Martinson,608 Diffley Road,stated that he did not have any problems with the development,but is concerned with safety along Dodd Road. He said he would like the developer to install a sidewalk or trail. He added that a cul-de-sac off Dodd Road is dangerous and suggested it be relocated. He commented on saving asrjai3?;ca£the oak trees as possible. He stated that storm sewer is available on Diffley Road and questionec��'if:&-'*fie!;q per could connect to this line. Director of Public Works Colbert explained that would not be feasibte:-giie:ao:the:elevation and capacity of that storm sewer line. Councilmember Carlson moved, seconded a motion to approve a Rezoning of approximately 16.4 acres fro:ftt::X(Agf cultural) to R-1 (Single Family) located east of Dodd Road and north of Diffley Road,in the south 1/2 of Section 24. Aye: 5 Nay: 0 Councilmember Carlson moved,Councilmember Bakken seconded a motion to approve a Preliminary Subdivision entitled the"Oak Bluffs" located east of Dodd Road and north of Diffley Road, in the south 1/2 of Section 24,subject to the.foJJQ:vy.i.ngc.4nditions. 1. The developer shall comp ty'witli tfiese'sfaiicl�'i•'d',conditions of plat approval as adopted by Council on February 3,1993: Bl,B2,B3,B4,Cl,C2,C3,# 3 and E1:*-'** 2. The property shall be platted. 3. City officials shall find the proposed Jacob Court cul-de-sac location to be acceptable. 4. The developer shall prepare a private ingress #ess easement document for the proposed private street for review and apprciAby the City Attorney prior to final subdivision approval. T}is:eaSQfi UAIA11:0: orded with the final plat. 5. The final grading shall be revised to reflect graded slopes of 3:1 or gentler throughout the development. 6. The developer shall construct storm sewer from the development to this existing storm sewer system within Dodd Road approximately 250 feet to the north. EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE 13 7. The er shall developer :.• ... 'dset3''' ''.,.. constfjq hlie'p'rop' sf}i; water ponds on the site so as to control the rate of post-developMeiit runoff to be less titin or equal to pre-development rates. 8• Catch basins shall be adder.-Oyer the storm cowl"culvert at Jacob Court to capture storm water runoff before it reacFi 9• Water main connection between the two water pressure zones,as identified in the City Water Supply&Distribution Plan,shall not be allowed. 10. The private street shall be at minnum of 24 feetwide(face-to-face of curb) as required by City Code. 11. A revised plan shall be submitted 91' shifts the-ot line locations of Lots 19,20, 21,and 22 twenty feet to the east to increase ft-survival:a�ances of several specimen oak trees. 12. Tree protection measured:Jj:�::4 t e'colo fence or 4 foot polyethylene laminate safety netting)shall be hist Nd at the blip: ine or at the perimeter of the Critical Root Zone,whichever is greater,of significant trees/woodlands to be preserved. 13. Individual Lot Tree Preservation Plans shall be required at the time of building permit application for Lots 19,20,21,and 22. 14. On-site ponding shall be'i^oi# ti c}ed:iil the northwest corner of the site to provide on-site treatment for runoff from this:pa to:; bii�:p4nding excavation should incorporate a 10- foot wide aquatic bench extering frorri•2�vL,ta1 foot below NWL and side slopes below the aquatic bench shou {.be ;1:torianum depth of 4 feet. The ponding shall have a minimum wet volume:fi�f Q;S:as, eYfeet: 15. A cash dedication in heti`of on-site ponding shall be required for the graded areas in the development that are not treated by the proposed ponding. 16. This proposal shall be subject to a cash parks dedication and cash trails dedication. Councilmember Carlson stated i�:i �Wj�.I�'af#)i: d�antageous to construct a trail at this time since a trail system will be implemented'aftfie'fiiiie'15&fi:9;bWd is upgraded. She added that the developer should not be responsible for the trail insulation se other developers have not been required to do the same. She said that there will of �:be a feWt4rs entering Dodd Road from the cul-de- sac. She wondered if it would be possible for the ;to conrwo.to the existing storm sewer system adjacent to the undeveloped parcel to the north and to defer :connection charges to the undeveloped property until the time of subdivision. Mayor Awada stated that she preferred that the proposed location of the cul-de-sac be relocated but said she would support the location off Dodd Road. She further stated that she supported staff's recommendation regarding the storm sewer connection. Councilmember Carlson said thafi e:5 efe;-rad:thrul-de-sac be constructed as proposed because it would be more presentable tc3; is a klre lzc tys!. cO�dd Road and minimize thepotential for a row of backyard fences along Dodd. A vote was taken on the motion. Aye: 5 Nay: 0 The meeting recessed at 10:10 p.m. and reconvened at 10:15 p.m. EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE 14 PRELIMINARY SUBDIV)rA : fYIPANY (FOREST VIEW) City Administrator Hedges proviUed an overview on tliis�item. Senior Planner Ridley gave a X. staff report. The applicant was available for quer$e3ts;: Councilmember Bakken moved,Mayor Awada seconded a motion to approve a Preliminary Subdivision to create 10 lots on 4.57 acres located on the south side of Blackhawk Road just east of Hwy. 13 in the northeast 1/4 of Section 17,subject to the following conditions: 1. The developer shall com�ilyti>itfi 1b&w-steikc=8.:*onditions of plat approval as adopted by Council on February 3,1993: ... Al,Bl,B2,B4,Cl,C2,C3r ;:D1,Ej:*tifl Hl 2. The property shall be platten" 3. The existing house on Lot 5 must meet the R-1 setback requirements from the new lot lines. The setback dimensions shall be provided on the final site plan and compliance with the setback requirement verified prior to final subdivision approval. 4. A cash dedication in lieti:tf':6?=si;'te:9onding shall be required for the development. The • cash dedication is based on tlie'&iea: J211 rvious characteristics of developed lots. 5. The final development grading:planshalk: vsed to reflect potential grading of the custom-graded lots. 6. The developer shall be ri onsible for installing and maintaining erosion control measures in accordance with the City's Erosion/Sediment Control standards. 7. The developer shall investigate the possibility of burying the overhead power lines along Blackhawk Road with the appropriate utility companies. 8. The developer shall dedicate sa- ieiLm :i coiiugei:and utility easement over the proposed sanitary and storm sewer lines located on Lots.-7.&8. 9. Individual Lot Tree Preservation FRi&shall lie'required at the time of building permit application for Lots 4,6,7,8,and 9' " 10. Revisions to the existing pavement striping on Blackhawk Road necessary to accommodate the Silver Fox Court intersection shall be the responsibility of the developer. 11. This proposal shall be subject to a cash parW-OO iication and cash trails dedication. Aye: 5: Nay: 0 PRELIMINARY SUBDIVISION-NAMk NOORYSHOKRY (NADER ADDITI6'1 City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE 15 The applicant was available for 4i.ki.kstions. . . Councilmember Bakken moved,Gkxlcilmember Mgsi-seconded a motion to approve a Preliminary Subdivision to create 3 lots on i.-O-kKES.,9R.3?Id located at the corner of Highview Avenue and Bridgeview Terrace in the southi 0-1::1 W;- e�Si h 4,legally described as Lot 1, Block 1, Joseph A.Spande Addition except the east 90 feet thereof,subject to the following conditions: 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 3:1993; Bl,El,Fl,Hl 2. The property shall be platted. ••: 3. Architectural designs ark iroi,si orls for new construction within the development should incorporate sound's iivation standards sufficient to achieve an interior sound level of 45 dBA as compared with a noise level of 65 DNL. 4. A cash water quality dedication in lieu of on-site ponding is required. 5. The developer or buildei*:�ball.work with City staff to minimize disturbance of and restore disturbed areas tlii; ie: it�iin 30 feet of the delineated wetland. 6. The driveway for Lot 3 shall lae:in the location shown on the Preliminary Grading Plan. 7. Existing drainage and utiliaseitiis nrt Eliis site over public utilities and drainage- ways shall be maintaidevelopment. 8. Individual Lot Tree Preservation Plans will be required at the time of building permit application for Lots 1 and 3. Bob Schmitt,2841 Bridgeview Terrace,expressed concern with the number of lots,the proximity of the house on Lot 1 to his property,tl> ; rs§rifihYs::i+ oaitfal flooding and degradation of the integrity of the area. Councilmember Masin asked about the priaibnity of##ie houses on Lots 1 and 2. Senior Planner Ridley stated that the building pads meet the ten ftiptside yadsetback requirement, Mayor Awada said that she understood Mr. Schmitt's concerns but added that tti i are zoning laws that regulate what a property owner can do with their property and further added that the Council cannot demand stricter standards. Councilmember Carlson stated that each lot exceeds 18,000 square feet in area. A vote was taken on the motion. Aye: 5 Nay: 0 COMPREHENSIVE GUIDE PLAN AMENDMENT,REZONING NG &PRELIMINARY SUBDIVISION- SPRINGBROOK QQRF-9AA-3:kQN.(WW HERN LAKES WEST) City Administrator.Hedges provided an overvieti 'on this item. Senior Planner Ridley gave a staff report. Councilmember Bakken moved,Councilmember Carlson seconded a motion to approve submittal of the Comprehensive Guide Plan Amendment to the Met Council for review. r EAGAN CITY COUNCIL MEETING MINUTES;MARCH 16,1999 PAGE 16 Howard Kyllo,representing Sprit#-66*8 C':�afporafi6i'ii?is available for questions. Councilmember Carlson suggested &e developer instQl:a fence along TH 3. Mr. Kyllo noted that a natural,wooded buffer already exists an;i:5&id,the installajA*n of a fence would be unattractive. He said that they would prefer to encourage homeoi4 ; cY:)??S.al �itional plantings as an alternative to a fence. A vote was taken on the motion. Aye: 5 Nay: 0 Councilmember Bakken moved,May.4F Aw ada seconded a motion to schedule the Comprehensive Guide Plan Amendment'*#? tt : ry Subdivision on the Consent Agenda following Met Council approval. Aye: 5 Nay: 0 ADMINISTI��$VE AQW.PA RESOLUTION SUPPOR. i:12•EIfBI*)L:;DF:;THE STATE SALES TAX FOR LOCAL GOVERNIVIZri'cfT PURCHASES City Administrator Hedges provided an overview on this item. Councilmember Bakken moved,Councilmember Masin seconded a motion to approve a resolution supporting repeal of the State"' for for local government purchases. Aye: 5 Nay: 0 SPECIAL CITY COUNCTh 1411 - APRIL 6,1999 Discussion occurred regarding the appii pri4te.b":;dr:scheduling Special City Council meetings. A conflict was noted with regard to History;Cbitji�itfi 6:tit�eting tunes. Councilmember Blomquist mov&t,:touncilmember Bakken seconded a motion to schedule a Special City Council meeting for April 6,1999 at 4:30 p.m. Aye: 5 Nay: 0 SECOND ASSIGNMENT AND CONSENT AGREEMENT/SUBORDINATION AGREEMENT EAGAN BUSINESS COMMONS,LLC City Administrator Hedges provWdiin'oveMevw`-oii•hl' item. Mayor Awada moved,Councilmember Me98 seconds i ja motion to approve the Second Assignment and Consent Agreement and the SuboiPiation Agreement related to Lot 3,Block 1,Eagan Business Commons. Aye: 5 Nay: 0 MET COUNCIL APPOINTMENTS City Administrator Hedges provided an overview on this item. Councilmember Blomquist stated that she would pr4si'-ihe City not be involved in the selection process at this point. Mayor Awada anti r-,-Tfi te± !# ak concurred. ROUND TABLE City Administrator Hedges mentioned that note carck&ve been prepared and distributed to the Council for their use. EAGAN CITY COUNCIL MEETING MINUTES,MARCH 16,1999 PAGE 17 Mayor Awada commented on ll?f ►alzoii's*ie re........v.......... cei �>1h Y2k and the Census. She provided an update on her brother's standing in the It�farod. She mentiortea-':that she will be leaving for Bulgaria on Friday and has asked Councilmember Ma ,as Acting May 4arr;.tQ attend the Burnsville/Eagan Community Volunteer Appreciation evenfncl.•the Fire Ad O}itration ribbon cutting. Councilmember Masin commented ori fie-$4gai Uo Bragh parade and expressed appreciation and thanks to everyone who helped with the event. Councilmember Bakken commented on the National League of Cities Conference that he recently attended in Washington,DC. • Councilmember Blomquist stated that she 3543anning :Attend the Census event on March 30. Councilmember Masin said that students and teactie'rs will be'used as resources with regard to the Census in an effort to obtain accurate information::::;: ::XPi ##CytJRlc7I?s� '' The meeting adjourned at 11:00 p.m. MLK Date City Clerk If you need these minutes in an alternative form su<�o�,I�rge; S j7it;:$xaille,audio tape,etc.,please contact the Citi of Eagan,3830 Pilot Knob Road,Eagan,MN %5512Z,. E»°fbOCI;(TDD phone: (651)454-8535). The City of Eagan is committed to the polic},''Shat all persons have equal access to its programs,services,activities, facilities and employment without regard to race,color,creed,religion,national origin,sex,disabilih•,age,sexual orientation,marital status or status with regard to public assistance. city of eagan MEMO MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 2, 1999 SUBJECT: AGENDA INFORMATION FOR APRIL 6, 1999 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the April 6, 1999 City Council agenda, the minutes of the March 16, 1999 regular City Council meeting and the minutes of the March 16, 1999 and the February 9, 1999 special City Council meetings, the following items are in order for consideration. Agenda Information Memo April 6, 1999 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Dispatcher-- ACTION TO BE CONSIDERED: To approve the hiring of Antony Wrobel as a dispatcher in the Eagan Police Department. Item 2. Seasonal Recreation Program Assistant-- ACTION TO BE CONSIDERED: To approve the hiring of Randy Ragner as a seasonal recreation program assistant. Item 3. Seasonal Ballfield Attendant-- ACTION TO BE CONSIDERED: To approve the hiring of Andrew Koppang as a seasonal ballfield attendant. Item 4. Seasonal Park Maintenance Workers-- ACTION TO BE CONSIDERED: To approve the hiring of Travis Kolinski, Megan Lynch and Ryan Rausch as seasonal park maintenance workers. Item 5. Seasonal Recreation Leader-- ACTION TO BE CONSIDERED: To approve the hiring of Mary Jean Kresky as a seasonal recreation leader. Item 6. Retirement/Assessment Clerk-- ACTION TO BE CONSIDERED: To accept the letter of resignation(retirement) from Deanna Kivi, assessment clerk.. Agenda Information Memo April 6, 1999 Eagan City Council Meeting Item 7. Resignations/CSO-- ACTION TO BE CONSIDERED: To accept the letters of resignation from Neil Anderson and Renee Koski, Community Service Officers. ATTACHMENTS: Attached on pages Lthrough are copies of the three letters of resignation. 3 March 22, 1999 To: E.J. vanOverbeke, Finance Director Tom Pepper, Assistant Finance Director From: Deanna Kivi This decision has been one of the most difficult I have made in my life. I feel so lucky to have worked here at Eagan City Hall and be surrounded with so many great people who have been so supportive and caring. The time has come for me to move on to the rest of my life ---retirement. Please consider this letter as my notice of retirement on April 30, 1999. Thank you. Sincerely, Deanna Kivi March 18, 1999 Pat Geagan Chief of Police Subject: Resignation This letter is to let you know that I will be resigning my position as Community Service Officer for the Eagan Police Department. My last day of work will be April 3, 1999. I have accepted a position with the Saint Paul Police Department as a police officer. I have been working toward this goal for a long time, and am excited about attaining a position as a police officer. I appreciate the opportunity I have had with the Eagan Police Department. It has been a great experience working with such an excellent group of people. I have made a lot of friends that I hope to keep for years to come. I have had the chance to learn new skills, and hone those that I already possessed. Working for the Eagan Police Department has been an excellent growing experience for me. I would like to thank you and every member of the Eagan Police Department for all the things you have done to make this a great place to work. My co-workers have made this the best place that I have ever worked for. I am looking forward to working for another exceptional police department, but I will miss working with the people of this one. Thank you for the opportunity to be a part of such an excellent police department. Sincerel , 1 , eil Anderson Community Service Officer Police department ift PATRICK GEAGAN Chief of Police James S.McDonald q?-' Captcin Patrol&Investigation Cit of(za C1n1 Richard Swanson Captain Administration 3830 PILOT KNOB ROAD EAGAN, MINNESOTA 55122-1897 PATRICIA E.AWADA PHONE: (651)681-4700 Mayor TDD:(651)454-8535 FAX: (651)681-4738 PAUL BAKKEN BEA BLOMQUIST PEGGY A.CARLSON SANDRA A.MASIN Council Members THOMAS HEDGES • City Administrator Date: March 25, 1999 E.J. VAN OVERBEKE City Clerk To: Chief Patrick Geagan From: Renee Koski Reason: Resignation of Employment with the City of Eagan Pat, Please accept my resignation effective April 7, 1999. Sincerely, Renee Koski THE LONE OAK TREE . . .THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity Employer 6 Agenda Information Memo April 6, 1999 Eagan City Council Meeting B. REQUEST FOR PUBLIC HEARING, CERTIFICATION OF DELINQUENT WEED & FALSE ALARM BILLS —M,43( 4, 1999 ACTION TO BE CONSIDERED: To schedule a public hearing for May 4, 1999 to consider certification of the delinquent weed and false alarm bills to Dakota County for collection with property taxes. FACTS: • On a semi-annual basis, the City considers certification of delinquent weed and false alarm bills for certification to the County. At the present time, there are 14 outstanding false alarm bills representing a total value of$2,028.40 and there is one outstanding weed bill valued at $99.22. • Information relative to this year's delinquent bills will be distributed at the time of the public hearing. Agenda Information Memo April 6, 1999 Eagan City Council Meeting C. REQUEST FOR PUBLIC HEARING CERTIFICATION OF DELINQUENT UTILITIES MAY 4 1999 ACTION TO BE CONSIDERED: To schedule a public hearing for Tuesday, May 4, 1999 to consider certification of delinquent utilities to the property tax rolls. FACTS: • On a semi-annual basis, the City considers certification of delinquent utility accounts to property tax bills for payment. At the present time, there are 335 outstanding accounts representing a total value of$50,767.08. • Details concerning delinquent accounts will be provided at the time of the public hearing. Agenda Information Memo April 6, 1999 Eagan City Council Meeting D. RESOLUTION CALLING OUTSTANDING GENERAL OBLIGATION WATER REVENUE BONDS OF 1983 FOR REDEMPTION ACTION TO BE CONSIDERED: To approve a resolution calling outstanding general obligation water revenue bonds of 1983 for redemption. FACTS: • In 1983 the City sold $5,500,000 of General Obligation Water Revenue Bonds to finance the first (North) water treatment plant. • The principal amount of$1,600,000 of bonds that mature on or after June 1, 2000 is callable on June 1, 1999. • Since the coupon rates are 9.3% and 9.4% on the outstanding bonds, it is obviously in the City's best interest to call the bonds. • The City has sufficient funds on hand in the restricted cash account related to the debt service for these bonds to make the call. ATTACHMENTS: • Enclosed on page is a copy of the resolution authorizing the call. RESOLUTION CALLING OUTSTANDING GENERAL OBLIGATION WATER REVENUE BONDS OF 1983 FOR REDEMPTION BE IT RESOLVED by the City Council of the City of Eagan, as follows: 1. It is hereby determined that it is in the best interests of the City to call for prior redemption the City's outstanding General Obligation Water Revenue Bonds of 1983. It is further determined that sufficient funds are on deposit in City accounts to effect the redemption and such funds are hereby appropriated for the purpose. 2. All the outstanding General Obligation Water Revenue Bonds of 1983 which mature on or after June 1, 2000, are hereby called for prior redemption on June 1, 1999. To effect such redemption, the City Clerk shall cause notice thereof to be mailed to the paying agent for the bonds and to be published as required by law and the terms of the Bonds. The City Clerk is also authorized to take all such other action to effect such redemption as he may deem necessary and appropriate. Motion Made By: Seconded By: Those In Favor: Those Opposed: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof held this day of , 1999. City Clerk M 1:475404.01 /v Agenda Information Memo April 6, 1999 Eagan City Council Meeting E. RESOLUTION APPOINTING Y2K COORDINATOR ACTION TO BE CONSIDERED: To approve a resolution appointing Finance Director/City Clerk VanOverbeke as the City's Y2K coordinator. FACTS: • The League of Minnesota Cities in its efforts to help cities prepare for Y2K has prepared a very helpful document titled "A Year 2000 Action Guide". As part of the preparations they have suggested that it is helpful for cities to appoint one individual who is responsible for the coordination of the city's activities that are carried out in preparation for the change of century. The City Council ultimately remains responsible for the City's activities with delegation of the day to day implementation to the City Administrator, as is always the case. • Eagan's Y2K preparation efforts have informally been divided into the five basic components of technology, emergency management (consequences), public services, public safety, and communications. Given the amount of work in each of these components, the overlap across the areas and the involvement of every City department, the City Administrator has concluded that a coordinator not directly involved in the detail preparations in any of the areas would be most efficient and beneficial. • Recent and scheduled Y2K activities include the following: • On Thursday March 11, 1999 a City Y2K Committee meeting was held under the direction of the City Administrator at which time the process for inventorying and analyzing potential problems was formalized. Documentation of that effort is due back by April 30, 1999. • On Thursday March 25, 1999 a number of City staff attended a Countywide Y2K meeting held at the Burnsville City Hall to discuss Year 2000 issues and to encourage Countywide coordination and cooperation. An update from various agencies and utility companies was also provided. • On Wednesday, March 31, 1999 Finance Director VanOverbeke, Police Captain Swanson, Director Public Works Colbert and Assistant City Administrator Duffy met to discuss personnel issues related to staffing requirements for various scenarios leading up to and including January 1, 2000. • A meeting of representatives of each of the five components of the City's Y2K preparedness effort is scheduled for Friday April 9, 1999. The primary outcome of that meeting will be an updated status of preparations to be shared with the City Council and the Community via the Web, newspapers, information sheets, etc. We will also be attempting to arrive at a process going forward that will enable us to /1 provide for systematic and timely information sharing. Staff will also be developing a process to continue to provide a clear, consistent, overlapping (not contradictory) message in which everyone at the City knows and can articulate what Y2K preparations are being made, etc. ATTACHMENTS: • Enclosed on Page—/-3 is a copy of the resolution appointing Finance Director/City Clerk VanOverbeke as the City's Y2K coordinator. CITY OF EAGAN RESOLUTION APPOINTING Y2K COORDINATOR WHEREAS, the City of Eagan recognizes that the Year 2000 problem involves more than just a computer issue; and WHEREAS, the City recognizes that all of its departments and services may be impacted by the Year 2000 problem; and WHEREAS, the City has adopted a policy establishing the Year 2000 problem as a top priority for all city operations; and WHEREAS, The City in this,policy sets forth its commitment to identify, address and resolve potential problems created by Year 2000 issues and to make its best effort to ensure continuity of essential city services; and WHEREAS, the City's efforts to minimize the potential impact of the Year 2000 problem will likely involve multiple city operations and outside organizations; and WHEREAS, the City believes that coordination of all persons working on the Year 2000 problem on behalf of the City is essential to the efficiency and effectiveness of the City's overall Year 2000 effort; and WHEREAS, the City pledges to create contingency and community preparedness plans to reduce the possible effects of computer and operational system failures throughout the community; and WHEREAS, the League of Minnesota Cities has requested that cities designate a contact person to receive information on the Year 2000 problem; NOW, THEREFORE, BE IT RESOLVED that the City of Eagan hereby appoints Gene VanOverbeke, Finance Director/City Clerk, to serve as the City's Year 2000 Project Coordinator. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 6th day of April, 1999. 13 E. J. VanOverbeke, City Clerk Agenda Information Memo April 6, 1999 Eagan City Council Meeting F. ON-SALE WINE APPLICATION PARKVIEW GOLF CLUB LLC ACTION TO BE CONSIDERED: To approve an on-sale wine license for Parkview Golf Club, LLC located at 1310 Cliff Road. FACTS: • Parkview Golf Club, LLC currently holds an on-sale beer license and is requesting an on-sale wine license. • The applicant has submitted the required documents which have been reviewed and deemed in order by City staff. • The Police Department does not find any reason to deny the applicant the on-sale wine license. ATTACHMENTS: • Application enclosed without page number. Agenda Information Memo April 6, 1999 Eagan City Council Meeting G. APPLICATION MN RELEAF FOREST HEALTH GRANT ACTION TO BE CONSIDERED: To authorize the submission of an application for a 1999 Minnesota ReLeaf Community Forest Health Program Grant from the Minnesota Department of Natural Resources. BACKGROUND: Since 1993, the City of Eagan has received grant funds to assist in the management and control efforts of oak wilt disease. From 1993 to 1997, funds were provided through the federal cost share program and in 1998 funds were provided by the MnReleaf program. Grant funds are used to reimburse both private and public property owners for eligible oak wilt control activities. FACTS: • The grant amount requested is $10,000. • Applicants must contribute at least 50% of the total project cost either in cash or in- kind contributions. Since 1993, this cost share program has reimbursed $72,033 to Eagan residents and the City,while participants have expended $171,575. • To date, this financial assistance has allowed Eagan residents and/or staff to effectively manage 473 oak wilt infection centers containing a total of 905 oak wilt diseased trees. • The City of Eagan is an eligues of these funds for 1998 b $ot0,000 aled $9h768g56this grant program in 1998. Expends 6. • Grant funds, if received,will be distributed to eligible participants after December 10, 1999. CONCERNS: • The MnReleaf grant program is intended to be a temporary assistance program designed to provide communities the �ipientsestablish should eventually wilt establish control program. Grant providers' recommendations e that re establish their own"reimbursement/cost share program"not relying on outside financial assistance. Discussions should eventually evolve around this issue. ATTACHMENTS: None. Bonestroo,Rosene,Anderlik and Associates,Inc.is an Affirmative Action]Equal Opportunity Employer BonestrooPrincipals Otto G.Bonestroo,PE •Joseph C.Anderlik,P.E.• Marvin L.Sorvala,P.E. Richard E.Turner,P.E.• Glenn R.Cook,P.E.• Robert G.Schunicht,P.E.• Jerry A.Bourdon,PE. RoseneRobert W Rosene,PE and Susan M.Eberlin,C.PA.,Senior Consultants Associate Principals Howard A.Sanford.P.E.• Keith A.Gordon,P.E.• Robert R.Pfefferle,PE Anderlile & . Richard W.Foster,P.E.• David O.Loskota,P.E.• Robert C.Russek,A.LA.• Mark A.Hanson,PE i Michael T.Rautmann,PE.• Ted K.Field,PE.• Kenneth P Anderson,PE.• Mark R.Rolfs,P.E. Aldan R illiamschmido PEE,L S • Robert F Kotsmith• Agnes M Ring• Michael P Rau,PE. Associates Engineers & Architects Offices St.Paul,Rochester,Willmar and St.Cloud,MN• Milwaukee,WI Website:www.bonestroo.com April 1, 1999 4, CL/ ,i 4. tI{a Mr. Russ Matthys N/ City of Eagan 3830 Pilot Knob Rd Eagan,MN 55122 Re: Johnny Cake Ridge Road—Diffley Road to Deerwood Drive Street and Utility Improvements City Project No. 748 Contract No. 99-05 BRA File No. 49-98-805 Dear Russ: Bids were opened for the project stated above on Thursday,April 1, 1999 at 11:00 a Tu. Transmitted here;c-idi are the bid tabulation and comparison to the preliminary report/engineers estimate. The following summarizes the results of the low five of fourteen bids received: Contractor Ease Bid Low Ryan Contracting, Inc. $1,066,695.39 #2 Erickson Construction, Inc. $1,098,574.30 #3 S M Hentees & Sons, Inc. $1,130,373.93 #4 Burschville Construction, Inc. $1,147,073.00 #5 Brown& Cris,Inc. $1,186,678.20 The low bidder on the project was Ryan Contracting with a Base Bid of$1,066,695.39. This compares favorably with the engineer's estimate of$1,200,000. These bids have been reviewed and found to be in order. Therefore, t1'o rel r..tit2fid iI ♦ tIC tiu3C'ti ✓,c Stuidacd to Ryan 'A-ac.fo:.i :.Fv..?._ :JfB:fuf! !i7aa UI $1,066,695.39, subject to easement and permit negotiations being finalized. Please feel free to call me if you have any questions. My direct phone number is(612)604-4815. Respectfully, BONESTR00, ROSENE, ANDERLIK & ASSOCIATES, INC. Dennis M. Postler,P.E. Enclosures cc: Tom Colbert 77q Stan Lexvold 2335 West Highway 36 ■ St. Paul, MN 55113 ■ 651-636-4600 ■ Fax: 651-636-1311 F r city of eagan JOHNNY CAKE RIDGE ROAD DIFFLEY ROAD TO DEERWOOD DRIVE EAGAN, MINNESOTA City Project No. 748 City Contract No. 99-05 File No. 49-98-805 Bid Date: Thursday, April 1, 1999 Bid Time: 11:00 a.m. Contractor Base Bid 1.) Ryan Contracting, Inc. $ 1,066,695.39 2.) Erickson Construction, Inc. 1,098,574.30 3.) S M Hentges & Sons, Inc. 1,130.373.93 4.) Burschville Construction, Inc. 1,147,073.00 5.) Brown &Cris, Inc. 1,186,678.20 6.) Arcon Construction, Inc. 1,204,612.46 7.) Northdale Construction Co., Inc. 1,205,608.72 8.) Widmer, Inc. 1,213,224.50 9.) Richard Knutson, Inc. 1,228,679.74 10.) S J Louis Construction 1,278,533.30 11.) Barbarossa & Sons, Inc. 1,296,942.65 . 12. 1 Nodland Construction Co., Inc. ,307,581.60 13.) G L Contracting, Inc. 1,337,557.43 14.) S R Weidema, Inc. 1,355,146.75 Base Bid Preliminary Report Estimate (Base Bid): $ 1,197,005 % Under (-) Preliminary Report: - 10.9% Engineer's Estimate (Base Bid): 1,200,000 Under (-) Engineer's Estimate - 11.1% / ?f 4 T.H. 55 SOUTH FRONTAGE ROAD STREET IMPROVEMENTS CITY PROJECT NO. 749 MEETING WITH NEIGHBORHOOD, MNDOT, & CITY OF EAGAN APRIL 2, 1999 9:30 A.M. Attendance: Tom Colbert -Public Works Director, Russ Matthys— City Engineer, Stan Lexvold - Construction Supervisor; Sherry Narusiewicz—MnDOT Metro, Kevin Hoglund—MnDOT State Aid, Bruce Kastner—MnDOT Traffic;Wayne Lemaniak—MnDOT Traffic; 5 people representing 5 properties (see attached sign-in sheets). A. Introduction Rob Tapp (3325 Hwy 55) introduced the residents' concerns with the proposed project, proposed townhouse development, and restricted access to Highway 55. He suggested a cul-de-sac or the separation of the townhouse traffic from the single-family residential portion of the frontage road. B. MNDOT Response 1. MnDOT is open to considering maintaining the funding (Local Initiative Municipal Agreements Program) of the proposed frontage road improvements with an acceptable cul-de-sac option. 2. MnDOT is responsible to adjacent property owners, but is also responsible to maintain regional traffic flow and properly address all safety concerns. 3. MnDOT would like the traffic signal at TH 55 & TH 149 to be the most easterly signal on TH 55. (Hope to remove signal at Argenta Trail in future.) 4. The proposed 3/4 access intersection of the east end of the frontage road with Highway 55 would significantly reduce the potential for accidents. The left-out movement that would be deleted is the most critical accident movement. C. Questions/Comments 1. What about the current conflicts and delays at the two existing intersections with TH 149 (Frontage Road & Chapel Lane) and the effect the additional traffic will have on them? The additional traffic may warrant traffic signals in the future, but apparently signals are not warranted at this time. 2. There does not appear to be enough room/length for the existing left-turn lane for north/west bound TH 55 traffic at the east end of the Frontage Road? The townhouse development will be responsible, as part of the MnDOT access permit, to bring the access points, including the left-turn lane, up to current MnDOT standards. /D/ t 3. There are visibility/safety concerns with right-out access to TH 55 at the east end of the Frontage Road. We prefer a right-out only at the west access point to the Frontage Road. MnDOT will review sight distance for access at east end. 4. We are concerned about more than doubling of traffic on Frontage Road due to proposed townhouse development. Traffic is currently strained at intersections with TH 149. Very difficult to make left-turn to south bound TH 149. Morning traffic is difficult for both right and left turns. MnDOT will look at traffic flow on TH 149. 5. Stop sign at Random Road and Frontage Road is often ignored. 6. Right-out only at west access point would be preferred. 7. Can an acceleration lane be extended for right-out at the east end to help reduce potential conflicts with TH 55 traffic? Acceleration lanes do not improve traffic safety due to weaving movements into traffic, confusion regarding additional lane, etc.; may provide only limited benefit due to concentration of vehicle usage. 8. What is benefit of having a cul-de-sac? It may be safer for TH 55 traffic to not have one, if it forces all of townhouse traffic to use only the one access point. It may be better to leave the Frontage Road as it is. 9. Why do we need to improve the Frontage Road? Due to the deterioration of the street surface. Currently a MnDOT road, MnDOT would like to turn back to City of Eagan. MnDOT needs to bring street up to current standards before giving to City. 10. What about pedestrianibike access along Frontage Road? Proposed 28' width would be an improvement over the existing 22-24' width. Limited space and right- of-way, and topography issues limit pedestrian options or wider street. 11. Will MNDOT allow currently proposed funding of Frontage Road improvement with a cul-de-sac option being constructed? As long as MnDOT is satisfied with the traffic access to TH 55 with a cul-de-sac scenario, funding would still be allowed for the improvement. 12. Residents would like the City to prepare cul-de-sac exhibit options for the Public Hearing. City staff can do that. Agenda Information Memo April 6, 1999 H CONTRACT 99-01,JOHNNY CAKE RIDGE ROAD THOMAS LAKE ROAD STREET OVERLAY ACTION TO BE CONSIDERED: To receive the bids for Contract 99-01 (Johnny Cake Ridge Road, Thomas Lake Road, Woodgate 3 rd/Tiberon/Mallard Park 3rd — Street Overlay), award the contract to Bituminous Roadways, Inc., for the Base Bid in the amount of $358,238.00, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On December 15, 1998, the City Council authorized the bituminous resurfacing of Johnny Cake Ridge Road (Project 752) and directed the preparation of detailed plans and specs. • On February 2, 1999, the City Council authorized the bituminous resurfacing of Thomas Lake Road (Project 753) and the streets within the Woodgate 3rd, Tiberon, and Mallard Park 3rd Additions (Project 756) and directed the preparation of detailed plans and specs under one contract for Projects 752, 753, and 756. • On March 2, the Council approved these plans for Contract 99-01 and authorized the advertisement for solicitation of competitive bids. At 10:30 a.m. on April 1, formal bids were received for this project. A copy of the bid tabulation will be enclosed with the Additional Information. • All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and arithmetic. The low bid from Bituminous Roadways, Inc. has been reviewed by the Engineering Division and found to be in order for favorable Council action. ATTACHMENTS: • Bid recommendation, page �v BID SUMMARY Johnny Cake Ridge Road- City Project No. 752 Thomas Lake Road— City Project No. 753 Woodgate 3'd/Tiberon/Mallard Park 3'd Additions—City Proj. No. 756 Street Overlay City Contract No. 99-01 Bid Date:Thursday,April 1, 1999 Bid Time: 10:30 a.m. Contractors Total Base Bid 1.) Bituminous Roadways $358,238 2.)McNamara Contracting $ 378,407 3.)Valley Paving $ 394,193 4.)Northwest Asphalt $ 397,229 Johnny Cake Ride Road—Proiect 752 Low Bid $ 114,010 Feasibility Report Estimate $ 136,650 Percent Under(-)Estimate - 16.6% Engineer's Estimate $ 139,705 Percent Under(-) Estimate - 18.4% Thomas Lake Road—Proiect 753 Low Bid $ 166,448 Feasibility Report Estimate $215,190 Percent Under(-)Estimate -22.7% Engineer's Estimate $220,580 Percent Under(-) Estimate -24.5% Woodeate Yd/Tiberon/Mallard Park P —Proiect 756 Low Bid $ 77,780 Feasibility Report Estimate $ 101,925 Percent Under(-) Estimate -23.7% Engineer's Estimate $ 126,375 Percent Under(-) Estimate -38.5% 17 Agenda Information Memo April 6, 1999 I CONTRACT 99-05 JOHNNY CAKE RIDGE ROAD EXTENSION STREET & UTILITY IMPROVEMENT ACTION TO BE CONSIDERED: To receive the bids for Contract 99-05 (Johnny Cake Ridge Road Extension — Street and Utility Improvements), award the contract to Ryan Contracting, Inc., for the Base Bid in the amount of$1,066,695.39, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On December 15, 1998, the City Council authorized the extension of new street and utility improvements for Johnny Cake Ridge Road (Project 748) from Diffley Road (County Road 30) to Deerwood Drive to serve the proposed 117 acre Oakbrooke Development by Pulte Homes of Minnesota Corporation and directed the preparation of detailed plans and specs. • On March 2, the Council approved these plans for Contract 99-05 and authorized the advertisement for solicitation of competitive bids. At 11:00 a.m. on April 1, formal bids were received for this project. A copy of the bid tabulation will be enclosed with the Additional Information. • All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and arithmetic. The low bid from Ryan Contracting, Inc. has been reviewed by the Engineering Division and found to be in order for favorable Council action. ATTACHMENTS: • Bid Recommendation, included with Administrative Agenda. Agenda Information Memo April 6, 1999 J CONTRACT 99-08,DENMARK AVENUE—EXTENSION NORTHWOOD PARKWAY TO CLUBVIEW DRIVE ACTION TO BE CONSIDERED: Authorize the preparation of detailed plans and specifications for Contract 99-08 (Denmark Avenue Extension — Street and Utility Improvements). FACTS: • On March 2, 1999, the City Council directed staff to prepare a feasibility report for Project 770 addressing the scope, cost, schedule and financing of the extension of street and utility improvements along Denmark Avenue between Northwood Parkway and Clubview Drive behind the United States Postal Service Bulk Mail Center adjacent to 35E. • The extension of Denmark Avenue and the construction of trunk water main and storm sewer are programmed for 1999 in the City's 5 Year CIP (1999-2003). • This segment of Denmark Avenue is part of the City's Municipal State Aid System and, accordingly, the street construction costs would be reimbursable through MnDOT. • The early preparation of the plans will allow the City time to submit the project for State Aid reimbursement through MnDOT. MnDOT must approve the plans before a contract can be awarded. The preparation of the preliminary plans would also help to further refine the scope, cost, schedule and method of financing the bituminous overlay for presentations at the Neighborhood Meeting and Public Hearing. • Based on the City's CIP schedule, it would be appropriate for the City Council to authorize the preparation of plans and specifications by the City's consulting engineering firm of Short-Elliot-Henrickson, Inc. (SEH) for the construction of the street and utilities. /8 Agenda Information Memo April 6, 1999 K. CONTRACT 99-09,ADVENT UNITED METHODIST CHURCH SANITARY SEWER EXTENSION ACTION TO BE CONSIDERED: Authorize the preparation of preliminary plans and specifications for Contract 99-09 (Advent United Methodist Church — Sanitary Sewer Extension). FACTS: • On March 16, 1999, the City Council accepted a petition from Sara Hoy Kelzenberg, RB Architects, acting as the representative of Advent United Methodist Church, requesting the extension of sanitary sewer to the southern limits of the Church's property. Subsequently, the City Council authorized the preparation of a feasibility report for Project 775. • The Church is proposing an addition to its building and an expansion of the existing parking lot on the property located northwest of the intersection of Lexington Avenue and Northview Park Road. • On February 18, 1986, the City Council approved the preliminary plat for Advent United Methodist Church. One of the conditions of the plat approval was an agreement regarding the future extension of the sanitary sewer to the south property line. • The extension of the sanitary sewer will provide public sewer for the undeveloped parcels south of the church, including Patrick Eagan Park. • The Church has waived its right to object to the assessment, which will be levied solely against the Church property. Due to Advent United Methodist Church being the only affected property owner for Project 775, a Public Hearing is not required by State Statute. • Based on the Church's improvement schedule, it would be appropriate for the City Council to authorize the preparation of plans and specifications by City staff for the construction of the sanitary sewer extension. Agenda Information Memo April 6, 1999 L. CONTRACT 99-03,YANKEE DOODLE RESERVOIR REFURBISH & REPAINT ACTION TO BE CONSIDERED: To approve the plans for Contract 99-03 (Yankee Doodle Reservoir—Refurbish & Repaint) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, May 6, 1999. FACTS: • Contract 99-03 provides for refurbishing and repainting of the Yankee Doodle Reservoir on the south side of Yankee Doodle Road east of Elrene Road. • This project is programmed for 1999 in the City's 5-Year Capital Improvement Program (1999-2003) and will be financed through the Water Trunk Fund. • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. C9 Agenda Information Memo April 6, 1999 M. PROJECT 765, ROBIN LANE SIDEWALK IMPROVEMENTS ACTION TO BE CONSIDERED: To receive the draft feasibility report for Project 765 (Robin Lane—Sidewalk Improvements) and schedule a public hearing to be held on May 4, 1999. FACTS: • On October 19, 1998, City staff received a petition from 41 property owners adjacent to or near Robin Lane requesting the installation of a sidewalk on the west side of Robin Lane. • On November 2, 1998, the City Council directed staff to prepare a feasibility report considering new sidewalk improvements along Robin Lane, from Blackhawk Road, on the east side of Highway 13, to Blackhawk Road, north of Silver Bell Road. • A draft feasibility report has been completed consisting of two options (a 6' concrete sidewalk and a 8' bituminous trail) and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. • An informational neighborhood meeting will be held with the property owners prior to the Public Hearing to review and discuss the proposed improvements. ATTACHMENTS: • Draft Feasibility Report, attached without page numbers. a� Agenda Information Memo April 6, 1999 N CONTRACT 99-06, DUCKWOOD ESTATES & DUCKWOOD TRAIL STREET IMPROVEMENTS ACTION TO BE CONSIDERED: To approve the plans for Contract 99-06 (Duckwood Estates and Duckwood Trail — Street Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, April 29, 1999. FACTS: • Contract 99-06 provides for the recycling of the bituminous surface on Duckwood Trail, north of Duckwood Drive, and a bituminous overlay of the streets within the Duckwood Estates as outlined and discussed in the feasibility reports for Project 762 and 763. • On March 2, 1999, the City Council held Public Hearings for Projects 762 and 763. After the staff presentations, there were no comments from any of the affected property owners within the Duckwood Estates and Duckwood Trail Neighborhoods, so the council approved the project and authorized the preparation of detail plans and specifications. • The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. a� Agenda Information Memo April 6, 1999 O. PROJECT 663, VALLEY VIEW PLATEAU - FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: To receive the Final Assessment Roll for Project 663 (Valley View Plateau — Street and Utility Improvements) and schedule a public hearing to be held on May 4, 1999. FACTS: • Project 663 provided for the reconstruction and upgrade of Highview Avenue, Bridgeview Avenue, Southridge Avenue, Bridgeview Terrace, Highview Terrace, and Highridge Terrace, all within Valley View Plateau, Valley View Plateau Plat 2, Post Addition No. 3, and Joseph A. Spande 1St Addition (South '/2 of Section 4). It also included the replacement of watermain and the installation of storm sewer facilities. • This project, constructed under Contract 98-09, has been completed, except for the bituminous wear course which is scheduled for late spring. However, all assessable costs can be accurately estimated allowing the final assessment roll to be prepared. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. a3 Agenda Information Memo April 6, 1999 Eagan City Council Meeting P. FINAL SUBDIVISION (GARDENWOOD PONDS FOURTH) D.R. HORTON ACTION TO BE CONSIDERED: To approve the Final Subdivision (Gardenwood Ponds Fourth) consisting of 27 lots located north of Northview Park Road end east of North Ridge Drive in the NE 1/4 of Section 23. FACTS: ➢ The Preliminary Subdivision was approved by Council action on July 20, 1993. ➢ The financial guarantees are in order and Development Contract and ready for execution. ATTACHMENTS (2): Location Map, pageQ5 Final Subdivision drawing, page G6 a � Y .0api-2.0 Y-10107 Mass toll!Mor x xis[• �/—r■. • ��i1�.� r/ • i 111 v S►�,� ��14?�r -♦x r Fees �+a� ♦ v �•�.. . �i d� � + xxs NE • C[:v��.�• I��riltetw`' >.� �/ . �► •• � 9 � d�1��5 6r •r► • •t/ • �- .. set\ � .11f+ t. f ♦:. •o i' S' �+ •� !ir�r :xxxi.a1rom11C tpr EF slGat111/at .Ftisifii_=�_ �VC�liorie�rte: s F•a. z...d •a■«�� r�w•.1if0? c!! � �.a•r� �" era �c4 ►/�i ��y I =1111E1�tr\\�_�6,••!� e�`cc��o�,��'_A! �siP�r«"'� ��t■■•.�_ -gasr ei�tt,1�. �. ��:�_�./rad 1, sJ dillliut1:■r.�'� s �tsl!!Ii "F111111tirrli•�eesd!/�I Is■u •Eer• •v��► o ,— =' �� „ tett■_ =_t ctiieiecs: cif/ �/� �, ♦� �� r •� +. ♦ •�� ea -� >�c -•iiia� tTr-■:L[ifitir•��•i►�1/' ` Cyt tl��f---� Pft/j•. !j cs.►� !� ,tit►•■iI XX 1, ��:ciiti_ �.� e[[tJtc:[J� o B• �� I� r- ♦ �J< \■� ba 64� wee ....1 � mow. � _ �-e■LEi[iEitlti0 0.� �� w • ��= �a ec r�%ir eeEa- i�► �i► �o�w� ��[�� • i ♦ , `, � �• ✓ •-1\rr moi►ITI � 0� � ��4'� � � f�•`~ ,� -�--�tf[ilFF•• Ifii iJ��tt1 •• ` ,1 .`��- r 6!a•�1 tla■■� ��♦�f6, II� ♦ i 't�4 +��>-�_ ��-61102.'•1 ♦ •i=i �, � • �� • �a- ♦ � ♦ � • `I !` , � r�/��``�OE!!� ��__C�t�.t.�SFais•``>r i�•i ti•�i i 1` ��1'Iv a�tt�®i�g ii =t-as`i�* ♦ `O I �ti`■ �.• .. `I�A�r•Ft► �a[iaf]IL•In1-� s! sem• • //_—__ __d+e . l��ce!� �� '.� �I�t•�_GEG � �♦ ay III■ie`�L •I � -- --v,F teitatct[Ja�• � I•. -EFSt! fib" st ssf� +♦ �ft7iJJiJ:Lt:La i'>�:_� � � v • t! 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ACTION TO BE CONSIDERED: To approve the Final Planned Development for a 4,756 square foot office building to be located south of Cliff Road between I-35E and Plaza Drive in the NW 1/4 of Section 32. FACTS: ➢ The Preliminary Planned Development was approved by Council action on September 6, 1988. ➢ Financial guarantees and the Planned Development Agreement are in order and have been executed. ATTACHMENTS: (2) Location Map, page Q81 Final Site Plan, page a � �,�� 'mac. .•, 4 �� .:�t�t��.� �� _ w► �� o��isay .. a Gall Pp® ,�I ♦ ; �y� � Ell�� j E�e��*�` �ODQr ,` NO E41 I , •,> LA 03 LIS � • o off° —i►G�I �� ©4 pia 111 1 111 - Development/Developer. Dental, - Const. - rvices, Inc. Application: Final Planned Develo ment Case No.: 32-FD-01-02-99 *City of Eagan =a=C=rZ1w1:1S0 frD ,- .- •-, y s i a Q QI E E� mU z 9 Q 02 i xEE` •age' Y. W C Sw�i� Cii✓':n'a� 4irxirA.� VI > U I F P -� Al �� s \ 4\ i. I a I 0�� 66/6t/i0 >MO'0-�.006Y\006a\it i01\�+ Agenda Information Memo April 6, 1999 Eagan City Council Meeting R. COMPREHENSIVE GUIDE PLAN AMENDMENT, REZONING & PRELIMINARY SUBDIVISION (SOUTHERN LAKES WEST) SPRINGBROOK CORPORATION ACTION TO BE CONSIDERED: ➢ To implement a Comprehensive Guide Plan Amendment changing the existing Land Use Guide Plan designation of a 10 acre parcel of land located east of T.H. 3 between Diffley Road and Cliff Lake Road from PF, Public Facilities to R-1, Single Family Residential in the southeast '/4 of Section 25. ➢ To approve a Rezoning of approximately 10 acres from P, Public Facilities to R-1, Residential Single Family in the southeast '/4 of Section 25. ➢ To approve a Preliminary Subdivision entitled the"Southern Lakes West" located in the southeast '/4 of Section 25 subject to the conditions listed in the APC meeting minutes. FACTS: ➢ At their regular meeting on March 16, 1999, the City Council directed staff to forward the Comprehensive Guide Plan Amendment to the Metropolitan Council changing the land use designation of the subject property from P, Public Facilities to R-1, Residential Single Family. ➢ Also at their March 16th meeting, the City Council directed the rezoning and preliminary subdivision requests to be brought back to the Council as a consent agenda item upon Metropolitan Council approval of the Comprehensive Guide Plan Amendment. ➢ The Metropolitan Council completed its review and approved the Guide Plan Amendment as documented in the attached letter dated ,3',30-94. ➢ At their regular meeting on February 23, 1998, the Advisory Planning Commission recommended approval subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (1): Metropolitan Council letter of approval dated 1999, page ,30 APR-01 99 14: 17 FROM: TO:651 681 4694 PAGE:02 Metropolitan Council Working for the Region. Plonning for the Future March 30, 1999 Mr. Bob Kirmis, Planner C it), of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 RE. City of Eagan Comprehensive Plan Amendment—Springbrook Corporation Metropolitan Council District 15 Metropolitan Council Referral File No. 16964-4 Dear Mr. Kirmis: The Metropolitan Council staff has reviewed the city's plan amendment received by the Council on March 18. 1999. The amendment proposes to redesignate approximately 10 acres of land from Public Facilitic to Single Family Residential. We have determined that the proposed amendment has no potential impact upon any of the metropolitan system plans. Therefore,the city may place the amendment into effect immediately. Whenever an opportunity arises, the Council encourages communities of its overall residential density b oat of three units per acre for new development. Because this amendment in particular is very minor, and the density goal relates to averaging single family and multifamily development, the city's ability to continue its pattern of encouraging a range of housing types and densities should not be affected. Recause the proposed amendment appears unlikely to affect policies and plans in other chapters of the Metropolitan Development Guide, the Council will waive further review and comment on this amendment. 1 he amendment,explanatory materials supplied avid the information submission form will be appended to the city's plan in the Council's files. "I'his concludes the Council's review. 5i Richard Thompson Supervisor,Comprehensive Planning TM/ cc. Kevin Howe, Metropolitan Council Member District 15 Linda Milashius, Metropolitan Council Staff 'Com Caswell, ;Metropolitan Council Staff Carl Schenk, Metropolitan Council Staff Ruth Ann Sobnosky, MnDO"C 3 AREA CODE CHANGES TO 651 IN JULY.1998 h1. 1'.,ul, Mhnaa01.13�101 IFiYb (RI11 fit)L•IU(w) hhX 602 151A1 Tnn/-rIY 29.1.0404 metro Ink, I•�r�c e�2-Iggft 21U L..� 11111 SIi CCI .\n r:gw\I'JVV(rn,nw�6rnyluua Agenda Information Memo April 6, 1999 Eagan City Council Meeting S. 1999 COMMUNITY SERVICES OPEN HOUSE BUDGET ACTION TO BE CONSIDERED: To approve the 1999 Community Services Open House budget request. FACTS: • The last Community Services Open House was held in 1996. The event was a tremendous success and attracted in excess of 2,000 residents. Because of the ongoing construction at the Municipal Center Campus, it was decided not to hold another Community Services Open House until June of 1999. • The 1999 General Fund Budget approved by the Council has $900 in it for the Open House. • At the 1996 Open House, hot dogs and pop were served. At that time, the food was donated to the City by local merchants. Because local merchants get so many requests from so many groups for donations, the Community Services Open House Committee is recommending that merchants not be solicited for food and that the City pay for the food to be served to residents. • The food is planned to be served by Cascade Bay concession workers at their concession stand. This will give them some experience prior to the opening of Cascade Bay. • The Community Services Open House Committee has developed a budget for the 1999 event. They are requesting a total amount of$3,400 for the event. This would require an additional appropriation of$2,500 over the amount in the 1999 budget. ATTACHMENT: Attached on page is a copy of the 1999 Community Services Open House budget request breakdown. 1999 Community Services Open House Budget Request 1999 Open House Budget Food (coupon in 1999 for hot dog/chips/pop) $ 2,000 2,000 people x $1.00/person Entertainment 600 Equipment rental (tables, etc.) 200 Event documentation (film processing) 100 Publicity 100 Supplies, decorations 400 Total $ 3,400 ,33 Agenda Information Memo April 6, 1999 Eagan City Council Meeting T. REQUEST TO DRAFT ORDINANCE AMENDMENT TO CHAPTER 6 REGARDING SOLID WASTE AND RECYCLING TRANSFER STATIONS ACTION TO BE CONSIDERED: To authorize the City Attorney to prepare an ordinance amendment to Chapter 6 regarding solid waste and recycling transfer stations. FACTS: • The Solid Waster Abatement Commission has discussed a number of concerns in regard to the proposed Aagard Transfer Station planned for construction near Highway 13 and Terminal Drive. • Dakota County and the State of Minnesota are required to review and approve an operational plan for a facility of this type. • To determine if further regulation is required at the City level, staff contacted the City Attorney's office for a recommendation on the matter. • The City Attorney's office is recommending that the City prepare and adopt an ordinance that would require any solid waste and recycling transfer station within the City to comply with all requirements of Dakota County and the Minnesota Pollution Control Agency. ATTACHMENTS: • Memo from Communications/Recycling Coordinator Foote on page 3S-. • Letter from City Attorney Sheldon on page, _. �.�. MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: JOANNA FOOTE, COMMUNICATIONS/RECYCLING COORDINATOR DATE: MARCH 30, 1999 SUBJECT: TRANSFER STATION RECOMENDATION The Solid Waste Abatement Commission has discussed a number of concerns related to the proposed Aagard Transfer Station which is planned for construction near Highway 13 and Terminal Drive. Both Dakota County and the State of Minnesota are required to review and approve an operational plan for any facility of this type, and have ordinance requirements, which ensure that the plan is managed appropriately. Based on discussions with Dakota County staff, Eagan staff feels comfortable that the interests of the City and the concerns of the Solid Waste Abatement Commission are addressed within the proposed plan that Dakota County staff intends to put forward for County Board approval. Staff has therefore contacted the City Attorney's Office to determine whether further regulation is required or recommended at the City level. Attached is a copy of the recommendation from the City Attorney's Office regarding an ordinance which could simply ensure that all State and County licenses are held by the facility operator. The Solid Waste Abatement Commission would therefore request that the Council consider drafting an ordinance of this type for adoption. Please feel free to contact me if you would like further information on this issue. Respectfully submitted. Co unications/Recycling Coordinator Cc: Solid Waste Abatement Commission Members Mike Ridley, Senior Planner SEVERSON, SHELDON, LARRY S.SEVERSON DOUGHERTY & MOLENDA, P.A. ROBERT B.BAUER JAMES F.SHELDON CHRISTOPHER A.GROVE MICHAEL G.DOUGHERTY* RICHARD L.BAUM MICHAEL E.MOLENDAT TERRENCE A.MERRITT+- LOREN M.SOLFEST*$ A PROFESSIONAL ASSOCIATION HENRY SCHULTEIS CHARLES C.HALBERG ATTORNEYS AT LAW STACI L.HERR SHARON K.HILLS SUITE 600 7300 WEST 147TH STREET APPLE VALLEY,MINNESOTA 55124-7580 (612)432-3136 March 12, 1999 TELEFAX NUMBER 432-3780 City of Eagan , Attn.: Joanna Foote, Communications/Recycling Coordinator 3830 Pilot Knob Road Eagan, MN 55122 Re: Solid Waste and Recycling Transfer Station Regulations Our File No. 66-16248 Dear Joanna : This letter is in response to your inquiry as to the need for enacting a licensing regulation for solid waste and recycling transfer stations within the City of Eagan. From ur discussions, as well as my review of the authority of the Minnesota Pollution Control Agency, all solid waste and recycling transfer stations are regulated by the County and the Minnesota Pollution Control Agency. Accordingly, it would not be necessary for the City of Eagan to adopt an ordinance providing a licensing process, as the County and the State license these types of facilities. The City may simply rely upon the licensing requirements implemented by the County and State to protect the safety, health and welfare of the residents, should a solid waste and recycling transfer station be located within the City. Our office does recommend, however, that the City prepare and adopt an ordinance that would require any solid waste and recycling transfer station within the City of Eagan to comply with all license or permit requirements of Dakota County and the Minnesota Pollution Control Agency. Please do not hesitate to contact me if you have any questions regarding this matter. If it is the City's desire to have an ordinance, as suggested above, prepared for City Council review, our office can certainly assist with that task. es p lly yours, W haron K. Hills SKH/wkt Enc. cc: Mike Ridley, Senior Planner ,36 INDIVIDUAL ATTORNEYS ALSO LICENSED IN IOWA AND WISCONSIN QUALIFIED NEUTRAL UNDER RULE 114 OF THE 1IINNESOTA GENERAL RULES OF PRACTICE *CERTIFIED REAL PROPERTY LAW SPECIALIST.MSBA Agenda Information Memo April 6, 1999 Eagan City Council Meeting U. FINAL PLAT (SAEGER ADDITION)—BRIAN SAEGER ACTION TO BE CONSIDERED: To approve a Final Plat (Saeger Addition) of a 1.6 acre parcel of land located north of the Union Pacific rail line between T.H. 77 and Nicols Road in the SW '/4 of Section 18. FACTS: ➢ The subject property is currently unplatted. ➢ The City Code does not allow the issuance of building permits to unplatted parcels of land. ➢ It is the applicant's intent to ultimately construct a 1,200 square foot (30' x 40') storage building upon the property. ATTACHMENTS (2): Site Location Map, page Final Plat drawing, page, 37 Location Map o e Sub"ect Site +E �? a Et N No 1 � t � Eta t a a fi-'rs a a y 7 60 @@ 1000 0 1000 Feet 1"=1000' Development/Developer. Saeger Addition Application: Final Plat Case No.: 18-FP-02-02.99(39 8-FP-02-02-9 3 Q' U N Map Prepared using ERSI AreYiew s.1. Paroel base map irfonratlon provided by D*oW C—ty L"&+vw()Bpa•6'wt aW i5=vffl as of Decerrt&IW8. N' E City of Eagan C--/IyD"Opnrelit DW-bnent THIS MAP IS INTENDED FOR REFERENCE USE ONLY S The City of Eagan and Dakota County do not guarantee the accuracy of this information. e I it & gVs Hf. Q o �- H A LU va / �, � � � " • f L .,,�... %ao»W M wra tr aw is�r ,' n�Aanaa.-J It aim + ! iS'l � x Agenda Information Memo April 6, 1999 Eagan City Council Meeting V. TREE CONTRACTOR LICENSE FOR NORTHERN LANDSCAPE ACTION TO BE CONSIDERED: To approve a tree contractor license for Northern Landscape located at 5201 W. 106 St. Bloomington as presented. FACTS: • The City is in receipt of a license application from the above mentioned company. • The application has been reviewed by staff and is in order for consideration by the Council. ATTACHMENTS: • Application enclosed without page number. �O Agenda Information Memo April 6, 1999 PUBLIC HEARINGS A. PROJECT 758, SURREY HEIGHTS DRIVE STREET OVERLAY ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 758 (Surrey Heights Drive — Street Overlay) and, if approved, authorize the preparation of detailed plans and specifications. FACTS: • Surrey Heights Drive was constructed in 1974 and provides access to 168 townhouse units within the Surrey Heights Additions and the apartments within Surrey Gardens. • The resurfacing of Surrey Heights Drive is programmed for 1999 in the City's 5-Year Capital Improvement Program (1999-2003) and has been part of the CIP since 1996. • On October 6, 1998, the City Council authorized staff to prepare a feasibility report considering street surfacing within the neighborhood. • On March 2, 1999, the feasibility report for Project 758 was presented to the City Council and a Public Hearing was scheduled to present the report to the affected property owners. • An informational meeting was held on March 25 at 6:30 p.m. in the Fire Administration Building. Of the 169 properties proposed to be assessed, 3 property owners representing 3 properties (2% of those invited) attended the informational meeting. • The public hearing for Project 758 has been scheduled for April 6, 1999. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report,pages LZIA.-) throu h • Project Information Summary,page • Minutes From Informational Neighborhood Meeting,pages through�. City of Eagan Report for Surrey Heights Drive Street Improvements And Utility Repair City Project No. 75 8 Eagan, Minnesota March 1999 city of eagan PATRICIA E. AWADA March 2, 1999 Mayor PAUL BAKKEN BEA BLOMQUIST Honorable Mayor and City Council PEGGY A.CARLSON City of Eagan SANDRA A. MASIN 3830 Pilot Knob Road Council Members Eagan, MN 55122 THOMAS HEDGES City Administrator E.J. VAN OVERBEKE Re: Surrey Heights Drive Street Improvement Report City Clerk City Project No. 758 Dear Mayor and City Council: Attached is our report for the Surrey Heights Drive Street Improvements, City Project No. 758. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, vvi -? .4 v� John P. Gorder Development/Design Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 3�6P. Gorder Date: 3 Reg. No. 22813 Reviewed By: 3 — Z -- Dept. of Public Works Date Reviewed By: Ukl�� -..;1 Fin&&e Dept. Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN,MINNESOTA 55122-1897 EAGAN,MINNESOTA 55122 PHONE:(651)681-4600 PHONE (651)681-4300 FAX (651)681-4612 / L 2Equol Opportunity Employer FAX (651)681-4360 TDD (651)454-8535 `(�J TDD:(651)454-8535 TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Introduction.................................................................................................................... 1 Scope.............................................................................................................................. 2 Feasibility and Recommendations................................................................................... 2 StreetEvaluation............................................................................................................. 2 ProposedImprovements.................................................................................................. 3 Easements/Permits.......................................................................................................... 3 CostEstimate.................................................................................................................. 4 Assessments.................................................................................................................... 4 AssessmentPolicy................................................................................................ 4 High Density Residential— Surrey Gardens.......................................................... 5 SurreyHeights Additions ..................................................................................... 5 AssessmentFinancing Options........................................................................................ 5 "Do-Nothing" Option...................................................................................................... 6 RevenueSource.............................................................................................................. 6 ProjectSchedule ............................................................................................................. 7 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - Z Maintenance Repair and Overlays - 3 Street Improvement/Assessment Area Map - 4 Typical Section—Mill and Overlay - 5 Sanitary Sewer and Water Main Utility Repairs March 1999 Street Improvements and Utility Repair Report Surrey Heights Drive Eagan, MN Introduction/ Maintenance History As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five-Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. Surrey Heights Drive has been identified for street resurfacing improvements and utility repair in 1999. Figure 1, located in the back of this report, illustrates the project location. Surrey Heights Drive is a 32-foot wide (face to face of curb) local residential roadway constructed in 1974 as part of various adjacent developments. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5-7 years, again at 12-14 years, with a bituminous overlay at approximately 20 years. The City of Eagan's maintenance records indicate that Surrey Heights Drive was last seal coated in 1988, with this being the second seal coat application.. The Public Works Maintenance Program typically includes extensive patching and crack sealing during the summer prior to the overlay. During the 1998 construction season, the Public Works crews, as part of the Preparatory Pavement Maintenance Plan, removed and replaced several disturbed pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. The portions of the streets which were repaired are shown on Figure 2. These repairs alone will not substantially extend the life expectancy of the street pavement if not combined with the proposed bituminous overlay with this project. V/ 1 This street has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate (see"Street Evaluation" below). Scope This project provides for mill and overlay of approximately 0.34 miles of Surrey Heights Drive (all of Surrey Heights Drive). Figure 2 illustrates the project area. Also included are the replacement of approximately 200 feet of water main, the repair of approximately 10 feet of settled sanitary sewer, removal and replacement of broken curb and gutter as necessary, and sanitary/storm sewer manhole casting adjustment. Feasibility and Recommendations This project is necessary to create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvements (resurfacing) is considerably less expensive than totally reconstructing the street. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets in the City. This project is in accordance with the Five Year Capital Improvement Plan (1999 — 2003) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the City. Street Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: PCI Recommended Improvement 56 - 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 - 35 Reconstruct The 1998 PCI ranking for Surrey Heights Drive discussed in this report have a weighted average pavement condition rating of 34 which falls within the ranking of the "Reconstruct" category. At this time it is still considered more economically feasible to propose a mill and overlay for this 2 roadway rather than a total reconstruction project due to the extent of preparatory work completed to date by City crews. Proposed Improvements Street The proposed street improvements are shown on Figure 3. The existing bituminous surface of Surrey Heights Drive will be milled adjacent to the existing curb and gutter to allow for an 1 1/2" bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with City of Eagan standards for a local residential roadway. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 30 percent of the existing concrete curb and gutter will have to be replaced. The street reconstruction will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Water Main Water main improvements proposed herein provide for the replacement of approximately 200 feet of cast iron water main with ductile water main pipe. The water main replacement is due to the large number of breaks experienced in this area. Figure 5 at the back of this report shows the proposed water main repair. Sanitary Sewer A sanitary sewer main repair is included in the scope of this project. During normal televising inspections of the sanitary sewer main, the City's utility department noted that a main line settlement has occurred within the project area, partially inhibiting proper flow through the pipe. This location is shown on Figure 5. It is an opportune time to repair this area of sewer main while the water main repair is being done in the same vicinity. This repair will consist of the removal of approximately 10 feet of clay sanitary sewer main, and replacing it with a new PVC section of pipe. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the project. 3 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1999 construction costs and include a 5% contingency and indirect costs of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Bituminous Street Mill and Overlay............................. $39,170 • Concrete Curb and Gutter Replacement....................$29,080 • Sanitary Sewer Repair..................................................$11,600 • Water Main Repair.......................................................$10,570 Total............$90,420 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated internally in accordance with the City of Eagan's Assessment Policy for a mill and overlay improvement for a local residential street. Assessments will be based on final project costs. A preliminary assessment roll is included in Appendix B. Assessment Policy Assessed Ratio City Bituminous Street Mill and Overlay • Low Density Residential (R-1, 2, 3) 50% 50% • High Density Residential (apartments) 75% 25% Repair Existing Concrete Curb and Gutter 0% 100% Sanitary Sewer Repair 0% 100% Water Main Repair 0% 100% 4 High Density Residential—Surrey Gardens (R4) High-density residential parcels (Surrey Gardens) are proposed to be assessed based on the amount of front footage adjacent to the parcels (324 feet). The estimated cost to be assessed to Lot 1, Block 1 Surrey Gardens based on the City Assessment Policy is $ 2,765 and is calculated as follows: 1) 324 ft/3,444 ft(total ff) = 9.41% 2) $39,170 (mill and overlay costs) x 75% (assess. ratio) x 9.41% = $2,765/ 324 = $8.53/ff. Surrey Heights Additions (R3) All 168 townhouse properties in the Surrey Heights 1"— 7h Additions (126 single-family residential lot equivalents) as shown on Figure 3, having access to Surrey Heights Drive, are proposed to be assessed on a per unit basis. The City's Assessment Policy indicates that each unit of a townhouse is to be assessed at 75% the rate of a single family residential lot. The estimated cost to be assessed per unit according to the City Assessment Policy is $106 and is calculated as follows: 1) $39,170 ( Mill and Overlay Costs) x 90.59% (Front Footage %) x 50% _ $17,740 2) Estimated Assessment/ Unit = $17,740 / 126 lot equivalents x 75% = $106/ unit Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 6.5% interest rate for the assessed amounts: Townhouse Unit = $106 Principal Interest Cost Per Year Per Year Per Year First Year $21 $7 $28 Fifth Year $21 $1 $22 �S /� 5 "Do Nothing" Option A "do nothing" option to this proposed improvement will result in the existing street surface deteriorating to a future condition where a structural overlay as proposed with this project will not be cost effective. If nothing is done at this time, the existing street section would have to be removed and replaced in the future at considerably more cost. Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $39,170 $20,575 ($18,595) Concrete Curb Repair $29,080 -$0- ($29,080) Sanitary Sewer Repair $11,600 -$0- ($11,600) Water Main Repair $10,570 -$0- ($M570 Total $90,420 $20,575 ($69,845) The City's Major Street and Utility Funds will finance the estimated project deficit of$69,845. "—T/ 6 Project Schedule Present Feasibility Report to City Council/Order Public Hearing ............ March 2, 1999 PublicHearing..............................................................................................April 6, 1999 Approve Plans and Specifications.................................................................April 6, 1999 Award Contract .............................................................................................May 4, 1999 ProjectCompletion.......................................................................................August, 1999 Final Cost Report.................................................................................... September, 1999 Final Assessment Hearing........................................................................... October, 1999 First Payment Due with Property Tax Statement...............................................May, 2000 S� 7 Appendix A Preliminary Cost Estimate Surrey Heights Drive Street Overlay and Utility Repair City Project No. 758 L Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $2,000 $2,000 Remove Ex. Pavement S.Y. 100 $4.00 $400 Mill Bituminous Pavement S.Y. 2,450 $0.80 $1,960 Class 5 Aggregate Base Ton 50 $9.50 $500 Type 31 Bituminous Base Mixture Ton 10 $37.00 $370 Type 31 Leveling Course Mixture Ton 150 $24.00 $3,600 Type 41 Wear Course Mixture Ton 600 $26.00 $15,600 Bituminous Material for Tack Coat Gal. 360 $2.00 $720 Adjust Frame & Ring Castro .H. Each 12 $170.00 $2,040 Adjust Frame& Ring Castro Catch Basin Each 3 $100.00 $300 Traffic Control L.S. 1 $1,000 $1,000 Adjust Valve Boxes Ea. 4 $50 $200 Subtotal $28,690 + 5% Contingencies $1,440 Subtotal $30,130 + 30% Indirect Costs $9,040 TOTAL 539170 H. Concrete Curb and Gutter Replacement Est. Unit Est. Item Unit Qty. Price Cost. Removal of Existing Concrete Curb and Gutter L.F. 1,100 $5.00 $5,500 Concrete Curb and Gutter L.F. 1,100 $12.00 $13,200 Sod w/Topsoil S.Y. 650 $4.00 $2,600 Subtotal $21,300 + 5% Contingencies $1,070 Subtotal $22,370 + 30% Indirect Costs $6,710 Total S29,9 0 III. Sanitary Sewer Repair Est. Unit Est. Item Unit Qty. Price Cost Mobilization LS 1 $2,000 $2,000 Remove Ex. Pavement S.Y. 450 $3 $1,350 Remove Ex 9" Clay Pie L.F. 10 $20 $200 Install 8" PVC Sewer Main Ea. 10 $40 $400 Install 9" to 8" Fernco Adapter Ea. 2 $200 $400 Subgrade Prep S.Y. 450 $.51 $230 Class 5 Aggregate Base Tons 150 $9.50 $1,425 Type 31 Bituminous Base Course Tons. 40 1 $37 $1,480 Traffic Control LS 1 $1,000 $1,000 Subtotal $8,485 + 5% Contingencies $425 Subtotal $8,900 + 30% Indirect Costs $2,700 TOTAL $>t 1,G00 IV. Water Main Repair Est. Unit Est. Unit Qty. Price Cost Item Remove Ex. 8" CIP Watermain L.F. 200 $10 $2,000 Disconnect and Reconnect 8" DIP Lead Ea. 2 $250 $500 Watermain Fittings Lbs. 100 $2.50 $250 8" DIP Water Main L.F. 200 $25 $5,000 Subtotal $7,750 + 5% Contingencies $380 Subtotal $8,130 + 30%Indirect Costs $2,440 TOTAL sa�o,570 Total Project Cost $90,420 S Appendix B Preliminary Assessment Roll Surrey Heights Street Overlay City Project No. 758 Front F.F. Parcel P.I.N. Footage Rate Total Surrey Gardens Block 1 Lot 1 3410 Surrey Heights Dr. 10-72995-010-01 324 $8.53 $2,765 44 Units Subtotal $2,765 Parcel P.I.N. Lot Unit Total Equivalent Assessment Surrey Heights V4 Block 2 Lot 1 1543 N. Greenwood Ct. 10-73000-010-02 0.75 $141 $106 Lot 2 1539 N. Greenwood Ct. 10-73000-020-02 Lot 3 1541 N. Greenwood Ct. 10-73000-030-02 Lot 4 1545 N. Greenwood Ct. 10-73000-040-02 IF Subtotal 3 $424 Surrey Heights 1" Block 3 Lot 1 1537 N. Greenwood Ct. 10-73000-010-03 0.75 $141 $106 Lot 2 1535 N. Greenwood Ct. 10-73000-040-03 Lot 3 1531 N. Greenwood Ct. 10-73000-050-03 Lot 8 1533 N. Greenwood Ct. 10-73000-080-03 IF IF IF Subtotal 3 $424 Surrey Heights 1" Block 4 Lot 1 1527 N. Greenwood Ct. 10-73000-020-04 0.75 $141 $106 Lot 4 1523 N. Greenwood Ct. 10-73000-040-04 Lot 5 1525 N. Greenwood Ct. 10-73000-060-04 Lot 8 1529 N. Greenwood Ct. 10-73000-080-04 IF IF Subtotal 3 $424 ss Lot Unit Parcel P.I.N. Equivalent Assessment Total Surrey Heights VO Block 5 Lot 13466 S. Greenwood Ct. 10-73000-010-06 0.75 $141 $106 Lot 2 3468 S. Greenwood Ct. 10-73000-040-06 Lot 3 3464 S. Greenwood Ct. 10-73000-030-06 Lot 4 3462 S. Greenwood Ct. 10-73000-020-06 Subtotal 3 $424 Surrey Heights VA Block 7 Lot 13474 S. Greenwood Ct. 10-73000-070-07 0.75 $141 $106 Lot 2 3476 S. Greenwood Ct. 10-73000-040-07 Lot 3 3472 S. Greenwood Ct. 10-73000-050-07 Lot 8 347 S. Greenwood Ct. 10-73000-080-07 IF Subtotal 3 $424 Surrey Heights 1'` Block 9 Lot 13482 S. Greenwood Ct. 10-73000-010-09 0.75 $141 $106 Lot 2 3484 S. Greenwood Ct. 10-73000-020-09 Lot 3 3480 S. Greenwood Ct. 10-73000-030-09 Lot 4 3478 S. Greenwood Ct. 10-73000-040-09 Subtotal 3 $424 Surrey Heights 1'` Block 10 Lot 1 3486 S. Greenwood Ct. 10-73000-060-10 0.75 $141 $106 Lot 2 3490 S. Greenwood Ct. 10-73000-050-10 Lot 3 3492 S. Greenwood Ct. 10-73000-080-10 Lot 4 3488 S. Greenwood Ct. 10-73000-070-10 Subtotal 3 $424 Surrey Heights 1 Block 11 Lot 13494 S. Greenwood Ct. 10-73000-050-11 0.75 $141 $106 Lot 2 3498 S. Greenwood Ct. 10-73000-060-11 0.75 Lot 3 3500 S. Greenwood Ct. 10-73000-020-12 0.75 Lot 4 3496 S. Greenwood Ct. 10-73000-010-12 0.75 Subtotal 3 $424 �6 Lot Unit Parcel P.I.N. Equivalent T Assessment Total Surrey Heights 1't Block 14 Lot 13483 S. Greenwood Ct. 10-73000-010-14 0.75 $141 $106 Lot 2 3479 S. Greenwood Ct. 10-73000-020-14 Lot 3 3481 S. Greenwood Ct. 10-73000-030-14 w Lot 4 3485 S. Greenwood Ct. 10-73000-040-14 Subtotal T 3 $424 Surrey Heights 1 Block 15 Lot 13471 S. Greenwood Ct. 10-73000-010-16 0.75 $141 $106 Lot 2 3473 S. Greenwood Ct. 10-73000-020-16 0.75 Lot 3 3477 S Greenwood Ct. 10-73000-040-15 0.75 Lot 6 3475 S Greenwood Ct. 10-73000-060-15 0.75 3F r Subtotal 1 3 $424 Surrey Heights 1't Block 18 Lot 13463 S. Greenwood Ct. 10-73000-010-18 0.75 $141 $106 Lot 2 3465 S. Greenwood Ct. 10-73000-020-18 Lot 3 3469 S. Greenwood Ct. 10-73000-030-18 Lot 4 3467 S. Greenwood Ct. 10-73000-040-18 IF IF IF Subtotal 3 $424 Surrey Heights 1't Block 19 Lot 5 1524 N. Greenwood Ct. 10-73000-050-19 0.75 $141 $106 Lot 6 1522 N. Greenwood Ct. 10-73000-060-19 Lot 7 1526 N. Greenwood Ct. 10-73000-070-19 Lot 8 1528 N. Greenwood Ct. 10-73000-080-19 Subtotal 3 $424 Surrey Heights 1" Block 20 Lot 5 1530 N. Greenwood Ct. 10-73000-050-20 0.75 $141 $106 Lot 6 1532 N. Greenwood Ct. 10-73000-060-20 Lot 7 1536 N. Greenwood Ct. 10-73000-070-20 Lot 8 1534 N. Greenwood Ct. 10-73000-080-20 Subtotal 3 $424 S � Lot Unit Parcel P.I.N. Equivalent Assessment Total Surrey Heights 1 Block 21 Lot 3 1540 N Greenwood Ct. 10-73000-030-21 0.75 $141 $106 Lot 4 1538 N Greenwood Ct. 10-73000-050-21 Lot 7 1542 N Greenwood Ct. 10-73000-081-21 Lot 8 1544 N Greenwood Ct. 10-73000-080-21 IF IF Subtotal 3 $424 Surrey Heights 2" Block 1 Lot 1 1531 Woodview W. 10-73001-040-01 0.75 $141 $106 Lot 2 1533 Woodview W. 10-73001-070-01 Lot 7 1537 Woodview W. 10-73001-080-01 Lot 8 1535 Woodview W. 10-73001-090-01 Subtotal 3 $424 Surrey Heights 2" Block 2 Lot 1 1529 Woodview W. 10-73001-060-02 0.75 $141 $106 Lot 2 1527 Woodview W. 10-73001-020-03 Lot 3 1523 Woodview W. 10-73001-030-02 Lot 7 1525 Woodview W. 10-73001-070-02 Subtotal 3 $424 Surrey Heights 2" Block 4 Lot 1 1519 Woodview W. 10-73001-040-04 0.75 $141 $106 Lot 2 1515 Woodview W. 10-73001-020-04 Lot 6 1517 Woodview W. 10-73001-030-22 Lot 7 1521 Woodview W. 10-73001-010-22 Subtotal 3 $424 Surrey Heights 2 Block 5 Lot 1 1507 Woodview W. 10-73001-040-05 0.75 $141 $106 Lot 7 1509 Woodview W. 10-73001-070-05 Lot 8 1513 Woodview W. 10-73001-081-05 Lot 9 1511 Woodview W. 10-73001-020-17 Subtotal 3 $424 Surrey Heights 2 lc Lot 1 1505 Woodview W. 10-73001-020-21 0.75 $141 $106 Lot 2 1503 Woodview W. 10-73001-040-21 Lot 6 1499 Woodview W. 10-73001-061-06 Lot 7 1501 Woodview W. 10-73001-070-06 IIF Subtotal 3 $424 �g Lot Unit Parcel P.I.N. Equivalent TAssessment Total Surrey Heights 2 Block 7 Lot 1 1497 Woodview E. 10-73001-070-07 0.75 $141 $106 Lot 2 1495 Woodview E. 10-73001-020-07 Lot 3 1491 Woodview E. 10-73001-030-07 Lot 6 1493 Woodview E. 10-73001-080-07 IF IF Subtotal 3 $424 Surrey Heights 2 Block 9 Lot 1 1485 Woodview E. 10-73001-010-09 0.75 $141 $106 Lot 2 1489 Woodview E. 10-73001-050-09 Lot 3 1487 Woodview E. 10-73001-070-09 Lot 4 1483 Woodview E. 10-73001-040-09 IF IF Subtotal 3 $424 Surrey Heights 2 Block 10 Lot 4 1477 Woodview E. 10-73001-040-10 0.75 $141 $106 Lot 5 1481 Woodview E. 10-73001-050-10 Lot 6 1479 Woodview E. 10-73001-060-10 Lot 7 1475 Woodview E. 10-73001-070-10 Subtotal 3 $424 Surrey Heights 2" Block 12 Lot 1 1482 Woodview E. 10-73001-010-12 0.75 $141 $106 Lot 2 1478 Woodview E. 10-73001-020-12 Lot 7 1476 Woodview E. 10-73001-070-12 Lot 8 1480 Woodview E. 10-73001-080-12 IF IF Subtotal 3 $424 Surrey Heights 2" Block 14 Lot 1 1490 Woodview E. 10-73001-010-14 0.75 $141 $106 Lot 2 1486 Woodview E. 10-73001-020-14 Lot 3 1484 Woodview E. 10-73001-030-14 Lot 4 1488 Woodview E. 10-73001-040-14 Subtotal 3 $424 Surrey Heights 2 Block 16 Lot 5 1496 Woodview W. 10-73001-050-16 0.75 $141 $106 Lot 6 1502 Woodview W. 10-73001-060-16 Lot 7 1504 Woodview W. 10-73001-070-16 Lot 8 1498 Woodview W. 10-73001-080-16 Subtotal 3 $424 -T Lot Unit Parcel P.I.N. Equivalent Assessment Total Surrey Heights 2 Block 18 Lot 1 1516 Woodview W. 10-73001-010-18 0.75 $141 $106 Lot 2 1514 Woodview W. 10-73001-020-18 Lot 3 1518 Woodview W. 10-73001-040-20 Lot 4 1520 Woodview W. 10-73001-040-18 Subtotal 3 $424 Surrey Heights 3 rd Block 1 Lot 1 1544 Aspen Dr. 10-73002-030-01 0.75 $141 $106 Lot 2 1540 Aspen Dr. 10-73002-050-01 Lot 11 1538 Aspen Dr. 10-73002-111-01 Lot 12 1542 Aspen Dr. 10-73002-120-01 Subtotal 3 $424 Surrey Heights 3 rd Block 2 Lot 6 1533 Aspen Dr. 10-73002-060-02 0.75 $141 $106 Lot 7 1537 Aspen Dr. 10-73002-070-02 Lot 8 1535 As en Dr. 10-73002-010-03 Lot 9 1531 Aspen Dr. 10-73002-090-02 Subtotal 3 $424 Surrey Heights 3 rd Block 4 Lot 1 1529 Aspen Dr. 10-73002-010-04 0.75 $141 $106 Lot 2 1527 Aspen Dr. 10-73002-020-04 0.75 Lot 3 1523 Aspen Dr. 10-73002-020-06 0.75 Lot 4 1525 Aspen Dr. 10-73002-020-05 0.75 Subtotal 3 $424 Surrey Heights 3 Block 7 Lot 1 1524 Aspen Dr. 10-73002-010-07 0.75 $141 $106 Lot 2 1522 Aspen Dr. 10-73002-020-07 Lot 5 1526 Aspen Dr. 10-73002-050-07 Lot 6 1528 Aspen Dr. 10-73002-060-07 Subtotal 3 $424 Surrey Heights 3 rd Block 9 Lot 1 1536 Aspen Dr. 10-73002-030-09 0.75 $141 $106 Lot 2 1532 Aspen Dr. 10-73002-040-09 Lot 5 1530 Aspen Dr. 10-73002-060-09 Lot 8 1534 Aspen Dr. 10-73002-080-09 Subtotal 3 $424 t� Lot Unit Parcel P.I.N. Equivalent Assessment Total Surrey Heights 4 th Block 1 Lot 13415 Highlander Dr. 10-73003-010-01 0.75 $141 $106 Lot 2 3413 Highlander Dr. 10-73003-020-01 Lot 3 3409 Highlander Dr. 10-73003-030-01 Lot 6 3411 Highlander Dr. 10-73003-060-01 IF Subtotal 3 $424 Surrey Heights 4 th Block 4 Lot 13421 Highlander Dr. 10-73003-010-04 0.75 $141 $106 Lot 2 3425 Highlander Dr. 10-73003-020-04 Lot 3 3423 Highlander Dr. 10-73003-030-04 Lot 4 3419 Hi hlander Dr. 10-73003-040-04 Subtotal 3 $424 Surrey Heights 4 th Block 7 Lot 13429 Highlander Dr. 10-73003-010-07 0.75 $141 $106 Lot 2 3433 Highlander Dr. 10-73003-020-07 Lot 3 3431 Highlander Dr. 10-73003-030-07 Lot 4 3427 Hi hlander Dr. 10-73003-040-07 Subtotal 3 $424 Surrey Heights 4 th Block 9 Lot 3 3455 Highlander Dr. 10-73003-020-02 0.75 $141 $106 Lot 4 3459 Highlander Dr. 10-73003-030-02 Lot 5 3457 Highlander Dr. 10-73003-040-02 Lot 6 3453 Highlander Dr. 10-73003-010-02 IF Subtotal 3 $424 Surrey Heights 5 Block 2 Lot 13436 Highlander Dr. 10-73004-020-02 0.75 $141 $106 Lot 2 3434 Highlander Dr. 10-73004-030-02 Lot 3 3430 Highlander Dr. 10-73004-040-02 Lot 4 3432 Hi hlander Dr. 10-73004-010-02 Subtotal 3 $424 Surrey Heights 5 Block 5 Lot 13428 Highlander Dr. 10-73004-020-05 0.75 $141 $106 Lot 2 3426 Highlander Dr. 10-73004-030-05 Lot 3 3422 Highlander Dr. 10-73004-040-05 Lot 4 3424 Highlander Dr. 10-73004-010-05 IF IF Subtotal 3 $424 �j Parcel P.I.N. E uivaLot lent AssUnit essment Total Surrey Heights 6 Block 1 Lot 1 3451 Highlander Dr. 10-73005-010-01 0.75 $141 $106 Lot 2 3447 Hi hlander Dr. 10-73005-020-01 Lot 5 3445 Iii hlander Dr. 10-73005-050-01 Lot 6 3449 Highlander Dr. 10-73005-060-01 Subtotal 3 $424 Surrey Heights 6 Block 4 Lot 13441 Hi hlander Dr. 10-73005-010-04 0.75 $141 $106 Lot 2 3443 Highlander Dr. 10-73005-020-04 Lot 3 3439 Hi hlander Dr. 10-73005-030-04 Lot 6 3437 Hi hlander Dr. 10-73005-060-04 IF IF Subtotal 3 $424 Surrey Heights 7 th Block 3 Lot 1 3442 Hi hlander Dr. 10-73006-010-03 0.75 $141 $106 Lot 2 3438 Hi hlander Dr. 10-73006-020-03 Lot 3 3440 Hi hlander Dr. 10-73006-030-03 Lot 4 3444 Hi hlander Dr. 10-73006-040-03 IF IF Subtotal 3 $424 Surrey Heights 7 th Block 6 Lot 13450 Hi hlander Dr. 10-73006-010-06 0.75 $141 $106 Lot 2 3446 Hi hlander Dr. 10-73006-020-06 Lot 3 3448 Hi hlander Dr. 10-73006-030-06 L4-- Lot 4 3452 Highlander Dr. 10-73006-040-06 IF Subtotal 3 $424 Surrey Heights 7 th Block 7 Lot 1 3458 Hi hlander Dr. 10-73006-031-07 0.75 $141 $106 Lot 2 3454 Hi hlander Dr. 10-73006-020-07 Lot 5 3456 Hi hlander Dr. 10-73006-050-07 L4-- Lot 6 3460 Highlander Dr. 10-73006-060-07 Subtotal 3 $424 Total Assessment =$20,575 Total Lot Equivalent--126 Total Townhouse Units=168 G:1998FEASIBILITY REPORTS/Surry Heights T IBJ y` DD 1.J V �0 D X14 a s SCALE 1 "= 2000' FEB. 23, 1999 I I Q D LONE OAK ROAD eco,RD.m I67 Q - PLOT �. i 0 ` 26 I w `I U.S. POST 2 n ~ �• Z �9 W. O PAflK J �s` 0 op Q` C Y s PROJECT LOCATION YANKEEboomROADWATER TREA � ,►ENT FACLITY ac Cm o OUARY POW i MAINT. 0. i D i a C HILL 7 31 ou El � HU I � PAW WES Z �wuK,MwK 44I CITY HALL � C z�D F-1 n Q c Do I G:PROJECT_DRAWINGS/758/758LOC SURRY HEIGHTS Figure CITY PROJECT 758 1 City of Eagan LOCATION MAP 0 300 SCALE 1" = 300' 11-23-98 YANKEE DOODLE ROAD (CO. RD. 28) O' GARDENS � � SURREY '92A 1428 SOF". M Fr. 1e02 sa". 106 so.FT. F� O � Geo Eff 102 sQ.". 1,G6e SOFT S , G'flp, 1.?LO SOFT 12.SW SOfT "02 90 tT S OR. vR � m ' `t�o � a EE3 Ll L:la _-_---_-_-_-_ _-_-----_ MAINTENANCE OVERLAY 13,409 SQ.FT. G PPOJ_DPAMNG/758/758MAIN TEN SURREY HEIGHTS FIGURE AINTENANCE REPAIR AND OVERLAYS City of Eagan STREET OVERLAY — PROJECT 758 2 PT. OF YANKEE DOODLE ROAD I 012-0033-- • ,• 1 li• 9 • i 2 2 a • / O w > M 1 Q GARDENS J • 3 UTLOT A 3 0 2 t �_' Li q u— J�Q� OUTLoT a P� 3 40 H GN s �� 1 !� • � � 1 t 3� 6 , 2 • �- 2 OO• 0 V • • •q Q Q 63 • pU��4� A � •3 ` 3�•2 � 3 • 4 GjJ�Q' `7 \ 2 5 • • 6 3• ,6 • F •a — •3 s ; a S 012-03 s a 7• •6 ; 418 4••1 C� • • 8,0 2 • •1 3 • 3 2 '/'y' HEIGHTS RG�� • � z ! �i N�� e •1 J a • vRR PCO SECO 2 0 I 01 q� 3�•2 l• 02 l•• 2 1� ' Q ® --- Per Front Foot Assessment NO SCALE MAR. 17, 1999 Per Unit Assessment PROJ_DRAWING/758/ASSESSMENTS2 SURREY HEIGHTS DRIVE FIGURE STREET IMPROVEMENT / ASSESSMENT AREA MAP 3 City of Eagan STREET OVERLAY — PROJECT 758 60' ROW 32' F—F TYPICAL 2"-3" BITUMINOUS SURFACE 6" GRAVEL BASE CURB & GUTTER EXIST. MOUNTABLE EXIST. TYPICAL SECTION 60' ROW 32' F—F TYPICAL LEVELING COURSE AS NEEDED 11/2" BIT.OVERLAY 6" Crown 2"-3" BITUMINOUS SURFACE 6" GRAVEL BASE EDGE REMOVE & REPLACE MILL (TYP.) EXIST. MOUNTABLE CURB & GUTTER AS NEEDED PROPOSED TYPICAL SECTION PP0J_DPAWING/758/XSEC SURREY HEIGHTS Figure 66 STREET OVERLAY PROJECT 758 4 City of Eagan TYPICAL SECTION Q a SCALE 1" = 300' FEB. 23, 1999 YANKEE (DOODLE ROAD (C0. RD. 28) 1 I ® GARDENS e® SURREY m � EW A SRREPAIR F SANITARY AR OF WATER MAIN REPAIR 03 1 8 o W 1 EEP s 1 SDR. MD m qm® 1 �`� N e E13 ® aaa � I 1 1 I 1 1 a ;.PRCJ_DRAWING/758/'.JTIOTIES SURREY HEIGHTS FIGURE 6 TILITY REPAIR AREA MAP 5 city of Eagan PROJECT 758 SURREY HEIGHTS DRIVE PROPOSED STREET IMPROVEMENTS PROJECT 758 Preliminary Proiect Schedule • 1996 Project First Identified In 5 Year Capital Improvement Program • October 6, `98 City Council Authorizes Feasibility Report • March 2, `99 Present Feasibility Report to City Council/Order Public Hearing • April 6, '99 Public Hearing—Council Orders Plans& Specs or Denies Project • April 15, `99 Approve Plans& Specifications • May 4, `99 Award Contract • June 28, `99 Construction Begins • August, '99 Construction Completed • September, '99 Final Cost Report • October, '99 Final Assessment Public Hearing • May 15, 2000 1"Installment Payment Due With Real Estate Property Taxes Preliminary Cost Estimates—Feasibility Report • $ 39,170 Bituminous Mill and Overlay • $ 25,530 Repair Existing Concrete Curb& Gutter • $11,600 Sanitary Sewer Repair • $10,570 Water Main Repair • $86,870 Proposed Total Project Cost • $ 20,575 (24%) Proposed Assessed to Property Owners • $66,295 (76%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment: $106 per townhouse unit (168 units) • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 5 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (Assumed 6.5% Interest) • $28 per year 1$` year $2.34 per month I"year • $22 per year 5'' year $1.83 per month 5h year 6 SURREY HEIGHTS DRIVE STREET OVERLAY & UTILITY REPAIR CITY PROJECT NO. 758 INFORMATIONAL NEIGHBORHOOD MEETING THURSDAY, MARCH 25, 1999, 6:30 P.M. FIRE ADMINISTRATION BUILDING Attendance: John Gorder - Development/Design Engineer. Three people representing three properties. (See attached sign-in sheet.) Gorder provided the residents with an overview of the project details. The meeting was then opened to any questions from the residents. Questions/Comments 1. Will we have access to our private drives during construction? Yes. The existing blacktop will remain in place during construction. There may restrictions to private drive access if the curb and gutter needs to be repaired in front of a drive. The repaired curb will have to cure for three or four days without vehicle traffic. 2. Does the City go out for competitive bids? Yes. And this project is to be combined with other similar projects in the city to try and get the best price for the work. 3. Surrey Heights was assessed for sanitary sewer back when Yankee Doodle Road was reconstructed 10-11 years ago. Will we be assessed for sewer again? No. There is a minor sanitary sewer repair proposed on Surrey Heights Drive, but that cost will be the responsibility of the City. 4. Are the Surrey Gardens apartments being assessed for this? Yes. They are proposed to be assessed on a front footage basis in accordance with the City assessment policy. S. A resident made the comment that he is in favor of the project for the proposed assessment. 6 Have you gone out for bids on this project? No. If the Council approves the project, we will have a public bid in mid-April. We will combine this project with other similar projects throughout the City in hopes of favorable bid prices. The meeting adjourned at 7:00 p.m. 69 INFORMATIONAL MEETING SURREY HEIGHTS THURSDAY, MARCH 25, 1999, 6:30 P.M. NAME ADDRESS 2. 3. Z' u- 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-IN.Sheet Agenda Information Memo April 6, 1999 B PROJECT 749 EAST HIGHWAY 55 SOUTH FRONTAGE ROAD STREET RECONSTRUCTION ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 749 (East Highway 55 South Frontage Road— Street Reconstruction) and, if approved, authorize the preparation of detailed final plans and specifications. 1 FACTS: • East Highway 55 South Frontage Road was constructed in 1968 by MnDOT and provides direct access to 11 single-family dwellings, a gas station, and the vacant R-4 property at the east end of the frontage road, as well as secondary access to the residential neighborhood. • The reconstruction of the street is programmed for 1999 in the City's 5-Year CIP (1999- 2003) and has been part of the City's Capital Improvement Program since 1994. The reconstruction of the frontage road would include access management improvements identified in a recently completed Access Management Plan for Highway 55. • On September 14, 1998, the City Council authorized preparation of a feasibility report to address the scope, cost, schedule and financing of street rehabilitation of the frontage road. • The City's application for MnDOT funding through the Local Initiative Municipal Agreements Program for fiscal year (FY) 2000 has been approved. The funding, estimated at $185,000, is available after July 1, 1999. • On March 2, 1999, the feasibility report for Project 749 was presented to the City Council and a Public Hearing was scheduled for April 6 to formally present and discuss the report with the affected property owners. • An informational meeting was held on March 30 at 6:30 p.m. at City Hall in conjunction with Project 764 (Selmark, Harvey, el). Of the 13 parcels proposed to be assessed for Project 749, 6 property owners representing 4 properties (31% of total notified) attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ISSUES: • The proposed townhouse development (Windsor Estates) on the parcel at the east end of the frontage road was a major topic of discussion for the residents at the Neighborhood Meeting. Concerns about vehicular and pedestrian traffic due to the proposed development were discussed. Suggestions were made by the residents at the meeting regarding the creation of a cul-de-sac at the east end of the frontage road. A meeting has been scheduled between MnDOT staff, city staff, and the residents at 9:30 a.m. on Friday, April 2, 1999. Minutes from this meeting will be sent to the City Council as part of the Administrative Agenda. ATTACHMENTS: • Feasibility Report,pages through�. • Project Information Summary,page % • Minutes From Informational Neighborhood Meeting,pages/through /0 FEASIBILITY STUDY AND REPORT FOR TH 55 SOUTH FRONTAGE ROAD EAGAN, MINNESOTA CITY PROJECT NO. 749 MARCH 1999 REVIEWED BY: City of Eagan Department of Public Works Date: 1 hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly REVIEWED BY: Registered Professional Engineer under the laws of the State of Minnesota. � -- 7 C'ft4f Eagan Matthew D. Hansen FinanceDepartmentDate: -31Z6 �99 Reg. No. 21364 Date: 7 a 9 SRF No. 0983202 RE C ONSULTING GROUP , INC . Transportation•Civil •Structural ■Environmental •Planning • Traffic • Landscape Architecture ■Parking SRF No. 0983202 March 26, 1999 Honorable Mayor and City Council CITY OF EAGAN 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Mayor and Members of the Council: SUBJECT: TH 55 SOUTH FRONTAGE ROAD CITY OF EAGAN PROJECT No. 749 Enclosed please find the Feasibility Report for proposed reconstruction of the TH 55 south frontage road between TH 149 (Dodd Road) and TH 55. The project proposed herein is consistent with the City's Comprehensive Plans and is feasible from an engineering standpoint. We would be pleased to meet with the City Council, staff and other interested parties to review any aspect of this report. Respectfully submitted, SRF CONSULTING GROUP, INC. Matthew D. Hansen, P.E. Associate 6J tmes R. Dvorak, P.E. rincipal MDH/JRD/smf Enclosure 173 One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (612) 475-0010 ■ Fax (612) 475-2429 ■ http://www.srfconsulting.com An Equal Opportunity Employer TH 55 SOUTH FRONTAGE ROAD EAGAN, MINNESOTA CITY PROJECT NO. 749 TABLE OF CONTENTS Page No. LETTER OF TRANSMITTAL TABLE OF CONTENTS I. INTRODUCTION ............................................................................................ 1 II. SUMMARY AND RECOMMENDATIONS ....................................................... 2 III. PROJECT DESCRIPTION ............................................................................. 3 A. Street Improvements ........................................................................... 3 B. Storm Sewer Improvements ................................................................ 4 C. Sanitary Sewer Improvements.............................................................. 4 IV. RIGHT-OF-WAY AND EASEMENTS ............................................................. 5 V. PERMITS ....................................................................................................... 6 VI. ESTIMATED COSTS ..................................................................................... 7 Table 1 — Estimated Costs ............................................................................. 7 VII. AFFECTED PROPERTIES ............................................................................ 8 VIII. ASSESSMENTS ............................................................................................ 9 A. Assessment Summary ......................................................................... 9 Table 2 — Proposed Assessments .................................................................. 9 B. Assessment Financing Options ........................................................... 10 IX. REVENUE SOURCES ................................................................................... 11 X. PROJECT SCHEDULE .................................................................................. 12 APPENDIX • Detailed Preliminary Estimate of Construction Costs • Assessment Calculations • Figure 1 — Project Location Map • Figure 2 — Proposed Street and Storm Sewer Improvements • Figure 3 — Proposed Street and Storm Sewer Improvements • Figure 4— Proposed Sanitary Sewer Improvements • Figure 5— Proposed Typical Section • Figure 6 —Assessment Parcels I. INTRODUCTION This Feasibility Study has been authorized by the City Council for proposed roadway improvements to serve the commercial and residential properties along the TH 55 South Frontage Road. The project is located along the TH 55 corridor between Dodd Road (TH 149) and TH 55 in the northeast corner of Eagan (see Figure 1). The proposed frontage road reconstruction and the access modifications to TH 55 are consistent with recommendations made in two recent planning documents. These documents are the TH 55 Access Management Plan, prepared for the City by SRF in March of 1999, which identified specific roadway modifications that would improve traffic conditions in the area, and the Grand Oaks Business Park AUAR (Alternative Urban Area-wide Review) prepared by SRF and approved by the City Council on October 20, 1998. The frontage road is under the jurisdiction of the Minnesota Department of Transportation (Mn/DOT) as it is located within the public right-of-way of Trunk Highway 55. The City of Eagan has been providing maintenance of the frontage road and is anticipating receiving the frontage road as a turnback from Mn/DOT in the future. Mn/DOT has approved a cooperative agreement to provide a portion of the revenue needed for the proposed improvements. This report identifies the street and storm sewer improvements necessary to reconstruct the existing frontage road to serve the adjacent properties. This report also includes improvements to the existing sanitary sewer lift station on the south side of TH 55 near the city limits (point 98). �� 1 II. SUMMARY AND RECOMMENDATIONS City Project No. 749, as outlined herein, is feasible from an engineering standpoint. The proposed roadway, storm sewer and sanitary sewer improvements are consistent with current City standards. The total cost of this project is estimated to be $518,200. It is recommended that the Council consider the project for the following reasons: • The access modifications to TH 55 are consistent with those recommended in the TH 55 Access Management Plan. The project will improve traffic flow and safety on TH 55 by closing one access from TH 55 to the South Frontage Road. • This project is necessary due to the age of the existing roadway, its substandard design, and the resulting deteriorated condition of the existing frontage road. The project will improve the driving surface and improve storm water drainage. • This project is feasible from an engineering standpoint in that there is adequate room between the existing homes and TH 55 to safely reconstruct and maintain a frontage road. • The project is cost effective in that it will reduce the short-term and long-term maintenance costs. • The sanitary sewer lift station improvements are warranted in conjunction with the proposed development in the area. • The anticipated increase in traffic from a proposed townhouse development (Windsor Estates) at the east end of the frontage road. It is recommended that the City Council receive the Feasibility Study and schedule a public hearing for the proposed project area. 126 2 III. PROJECT DESCRIPTION A. STREET IMPROVEMENTS Existing homes along the south side of TH 55 between Dodd Road (TH 149) and TH 55 have access to and from TH 55 via an existing frontage road. The frontage road extends from Dodd Road to an intersection with TH 55 approximately 700 meters east of Dodd Road. Direct access to TH 55 is gained via the easterly intersection and also one median opening. The TH 55 Access Management Plan recommends closing the median opening along TH 55 located approximately 320 meters east of Dodd Road. The easterly intersection is currently being reviewed by Mn/DOT and access to eastbound and westbound TH 55 may be restricted. Under City Project No. 749, it is proposed to reconstruct the existing frontage road within existing right-of-way as a 8.4-meter-wide (28-foot) two-lane undivided roadway with curb and gutter for most of the length of the improvements. The proposed width at the easterly and westerly ends of the roadway is 9.6 meters (32 feet) to more easily accommodate a future high density residential development at the east end and the existing gas station at the west end (see figures 2, 3 and 5). The median opening, located halfway between both ends of the frontage road, is proposed to be closed. A proposed development of 119 rental townhomes (Windsor Estates) at the east end of the frontage road has been submitted to the City for consideration. Additional right-of-way from this development will be acquired to allow a better roadway alignment with the intersection of TH 55 as a condition of the development agreement. The estimated cost for the frontage road reconstruction is $386,800. The estimated cost for removing the median opening is $33,400. '7P 3 B. STORM SEWER IMPROVEMENTS City Project No. 749 lies within drainage district G as defined in the Eagan Comprehensive Storm Sewer Plan (1990). Storm water runoff from this area is generally conveyed to Basin GP-2 via ditches and storm sewer pipe along TH 55. Regarding the ditch along TH 55 is proposed to accommodate the median closing. Storm sewer is proposed to collect runoff from the frontage road as shown in figures 2 and 3. The estimated cost for storm sewer improvements is $42,000. C. SANITARY SEWER IMPROVEMENTS The existing lift station at Point 98 is within the north sanitary sewer drainage district as defined in the Eagan Comprehensive Sewer Policy Plan (1988). All of the area currently served by public sanitary sewer south of Lone Oak Road and east of TH 149 is also served by this lift station. Oakview Center is a commercial development on the north side of TH 55 that will be under construction in 1999. Currently there are also two residential developments proposed to be constructed on the east side of the existing residential properties within the Selmark, Harvey, and Burrview-Acres neighborhood. With the addition of this significant development, it is proposed to improve the lift station so that it may adequately handle the increased flows (see Figure 4). The estimated cost for improvements to the sanitary sewer lift station is $56,000. /'�� 4 IV. RIGHT-OF-WAY AND EASEMENTS The edge of the existing frontage road is located very close to the south right-of-way line and there is no room for roadway improvements south of the existing edge of the road. The improvements proposed in this report are anticipated to be constructed within the existing right-of-way and permanent easement except for the roadway realignment adjacent to Windsor Estates. Any temporary easements required to complete the project, such as those needed for grading or driveway reconstruction, will be identified and obtained during final design. Additional right-of-way will be acquired as part of the plat approval process for the Windsor Estates development. /'�� 5 V. PERMITS Permits for the improvements proposed under City Project No. 749 will be required from the following agencies: • Minnesota Department of Transportation (permit to work within right-of-way) • U.S. Army Corps of Engineers (Section 404 permit, if wetlands are impacted) • Minnesota Pollution Control Agency (permit to modify existing sanitary sewer lift station) D6 Vi. ESTIMATED COSTS The estimated cost of City Project No. 749 is summarized below in Table 1. The total project cost is based on preliminary construction costs with a 10% contingency plus an additional 30 percent for engineering design and inspection, contract administration and capitalized interest. A detailed estimate of preliminary construction costs is included in the Appendix. TABLE 1 ESTIMATED COSTS CITY PROJECT NO. 749 TH 55 SOUTH FRONTAGE ROAD Improvement Estimated Cost Streets Frontage Road Reconstruction $386,800 TH 55 Median Closing $ 33,400 Storm Sewer Frontage Road Reconstruction $ 42,000 Sanitary Sewer Lift Station Modifications $ 56.000 Total Project Cost $518,200 VII. AFFECTED PROPERTIES The properties in the area that are affected by the proposed improvements and require notification of the public hearing are listed as follows (see Figure 6 for Parcel Map): Parcel Property I. D. Property Description Address A 10-33800-010-03 Part of Lot 3, Auditors Subdivision#38 3345 Hwy. 55 (proposed Windsor Estates) B 10-03330-010-01 Part of Lot 1 Block 1, Hoeft Addition 3325 Hwy. 55 C 10-32000-071-00 Part of Lot 7, Harvey Addition 3315 Hwy. 55 D 10-03800-010-10 Part of Lot 10, Auditors Subdivision 438 3295 Hwy. 55 E 10-03800-020-10 Part of Lot 10, Auditors Subdivision#38 3285 Hwy. 55 F 10-03800-040-10 Part of Lot 10, Auditors Subdivision 438 3265 Hwy. 55 G 10-03800-030-10 Part of Lot 10, Auditors Subdivision#38 3255 Hwy. 55 H 10-03800-090-10 Part of Lot 10, Auditors Subdivision 438 3245 Hwy. 55 I 10-03800-070-10 Part of Lot 10, Auditors Subdivision #38 3225 Hwy. 55 1 10-41900-012-01 Lot 1 Block 1, Killdeer Addition 3211 Hwy. 55 K 10-03800-081-10 Part of Lot 10, Auditors Subdivision#38 3101 Hwy. 55 L 10-26400-010-01 Lot 1 Block 1, Finaserve Addition 3150 Dodd Road �1� 8 Vill. ASSESSMENTS A. ASSESSMENT SUMMARY Costs associated with construction of the frontage road are proposed to be assessed to adjacent properties as shown in Table 2 below. Commercial and high density residential properties (parcels A and L) are proposed to be assessed on a front-foot basis. All other parcels are proposed to be assessed on a lot unit basis. Large lots that may be split in the future are assigned two lot equivalents. TABLE 2 PROPOSED ASSESSMENTS CITY PROJECT NO. 749 No. of Proposed Lot Units Assessment A $ 64,920 B 1 $ 2,500 C 2 $ 5,000 D 1 $ 2,500 E 1 $ 2,500 F 1 $ 2,500 G 1 $ 2,500 H 2 $ 5,000 I 2 $ 5,000 J 1 $ 2,500 K 1 $ 2,500 L $ 81,150 TOTAL $178,570 See Appendix for proposed assessment rate calculations. High density residential property assessment based on front footage. Commercial property assessment based on front footage. �� 9 B. ASSESSMENT FINANCING OPTIONS At the time of the assessment hearing, owners will have the option of paying any portion of the assessment following the assessment hearing or including the assessment as part of their property tax statement. If the assessment is included on the property tax statement, the assessment will be spread over a 15-year period at an interest rate determined by the bond sale financing this improvement. The following payment schedules would result based on a 6.5 percent interest rate for the proposed assessment. Assessment = $2,500 Principal/Year Interest/Year Cost/Year Cost/Month 1st Year $167 $163 $330 $28 2nd Year $167 $152 $319 $27 15th Year $167 $ 11 $178 $15 Assessment = $5,000 Principal Year Interest/Year Cost/Year Cost/Month 1st Year $333 $325 $658 $55 2nd Year $333 $303 $636 $53 15th Year $333 $ 22 $355 $30 10 v�` T IX. REVENUE SOURCES Revenue to cover the cost of City Project No. 749 is estimated as follows: Mn/DOT Cooperative Project Assessment Agreement City Cost Revenue Fundin¢ Contributions A. Street Improvements $420,214 $178,570 $200,000 $41,644 B. Storm Sewer Improvements $ 42,000 $0 $0 $42,000 C. Sanitary Sewer Improvements $ 56.000 $0 $0 $56,000 Total Balance $518,214 $178,570 $200,000 $139,644 The estimated project cost deficit of $139,644 will be financed by the City's Major Street and Utility Funds. �� 11 X. PROJECT SCHEDULE The proposed schedule for City Project No. 749 is as follows: March 2, 1999 Present Feasibility Report to City Council March 30, 1999 Hold Neighborhood Information Meeting April 6, 1999 Hold Public Hearing May 1, 1999 Submit Plans for Mn/DOT Review and Approval June 1, 1999 Approve Plans and Specifications June 10, 1999 Advertise for Bids July 1 , 1999 Open Bids July 6, 1999 Award Contract October 15, 1999 Construction Complete January 2000 Hold Assessment Hearing May 2001 First Payment Due with Real Estate Taxes 1?6 12 APPENDIX • Preliminary Cost Estimate • Assessment Calculations • Figure 1 — Project Location Map • Figure 2 — Proposed Street and Storm Sewer Improvements • Figure 3 — Proposed Street and Storm Sewer Improvements • Figure 4 — Proposed Sanitary Sewer Improvements • Figure 5 — Proposed Typical Section • Figure 6 —Assessment Parcel Map SRF CONSULTING GROUP,INC. PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS COMM. NO.0983202 CITY OF EAGAN PROD. NO. 749 H:\CIVIL\047\3202\EXCEL\3202est.xis TH 55 SOUTH FRONTAGE ROAD ESTIMATED TOTAL ITEM NO. ITEM DESCRIPTION UNIT UNIT PRICE QUANTITY AMOUNT 2021.501 MOBILIZATION - - -- -- - LS- - - $10,000.00_ 0.5_- $5,000 2104.501 REMOVE STORM SEWER m $30.00 60.0 $1,800 2104.503 REMOVE BITUMINOUS PAVEMENT m2 $2.00 5,112.0 $10,224 2105.501 COMMON EXCAVATION m3 _$4.00 3,700.0 $14,800 2105.522 SELECT GRANULAR BORROW(CV)_ m3 $8.00 2,400.0- $19,200 2105.523 COMMON BORROW_(CV) m3 ___$4.002,600.0 2,600.0 - - $10,400 2211.501 AGGREGATE BASE CLASSA CR 5USHED t _ $10.00 2,500.0 $25,000 2340.508_TYPE 41 WEARING COURSE MIXTURE _t _ _ $32.00 625.0 $20,000 2340.514 _-TYPE 31 BASE COURSE MIXTURE t _$30.00 900.0-- $27,000 ------- - -- --- 2411.603 MODULAR BLOCK RET. _ m2 $13_5.00 _ 500.0 $67,500 _2506.522__'ADJUST MANHOLE EA $200.00 8.0 $1,600 2504.602__RELOCATE HYDRANT % EA _$1,500.00 _ -8.0--_______$12,000 2531.501 _CONC CURB AND GTER DES B618 m _ $25.00 _1,5.00.0 $37,500 2564.552__TRAFFIC CONTROL TROL _ LS $20,0_00.00 0.5 $10,000 2573.5_02_ SILT FENCE HEAVY_DUTY m $6.50 1,000.0 $6500 2575.501 SODDING TYPE LAWN W/TOPSOIL m2 $2.50 2_,500.0 $6,250 2575.501 SEEDING ha $3,000.00 0.5 $1,500 SUBTOTAL $276,274 10% CONTINGENCIES $27,600 30% FOR DESIGN, INSPECTION, ADMINISTRATION, INTEREST $82,900 TOTAL FRONTAGE ROAD STREET $386,774 _2501.515 600 mm RC PIPE APRON EA $450.00 10.0 $4,500 2503.541 600 mm RC PIPE SEWER DES 3006 m $90.00 150.0 $13,500 2506.502 CONST DRAIN STRUCTURE DESIGN CC EA $1,200.00 10.0 $12,00_0 SUBTOTAL $30,000 1_0%_CONTINGENCIES_ _ $_3_,000 30% FOR DESIGN, INSPECTION, _ ADMINISTRATION, INTEREST $9,000 TOTAL FRONTAGE ROAD STORM $421000 202_1_.Wl LS $10,000.00 0.5 $5,000 2104.503 _REMOVE BITUMINOUS PAVEMENT _ m2 _ $2.00 400.0 $800 2104.513 SAWING BITUMINOUS PAVEMENT m $6.50 -160.0 $1,040 21_05.5_01 COMMON EXCAVATION m3 $4.00 1,000.0 $4,000 2564.552 TRAFFIC CONTROL _ LS $20,_00_0.00 0.5 $10,000 2575.501 SEEDING ha $3,000.00 1.0 $3,000 ------.-SUBTOTAL------- _ $232840 10% CONTINGENCIES $2,400 _ 30%o FOR DESIGN, INSPECTION, _ ADMINISTRATION, INTEREST $7,200 TOTAL TH 55 $33,440 2503.601 MODIFY SAN SEWER LIFT STATION _ LS $40,000.00 _1_.0 $40,000 SUBTOTAL _ $40,000 _10% CONTINGENCIES _ $4,000 30% FOR DESIGN, INSPECTION, ADMINISTRATION, INTEREST - $12,000 - .TOTAL SANITARY SEWER - --- --- - ------- - - - $56,000 TOTAL PROJECT --- ----- - -- - -- - -------- - - - $518,214 ASSESSMENT CALCULATIONS Assessments of the frontage road street reconstruction costs for City Project No. 749 are assigned to Parcel A(high density residential development) and Parcel L (commercial) on a frontage basis. The remaining street assessments for the residential properties are assigned on a per-lot equivalent basis. There are a total of twelve parcels fronting along the proposed frontage road with three parcels large enough to subdivide. The frontage lengths and total lot units are as follows: Existing Parcel Lot—Units Frontage A NA 120 m B 1 40 m C 2 60 m D 1 32 m E 1 40 m F 1 32 m G 1 23 m H 2 78 m I 2 58 m J 1 45 m K 1 37m L NA 150 m Total 13 715 m HIGH DENSITY RESIDENTIAL R-4 AND COMMERCIAL PROPERTIES The frontage assessment rate for parcels A and L is proposed to be assessed at 100 percent in accordance with the City's assessment policy and is computed as follows: Estimated Frontage Road Street Costs = $386.774 = $541 per meter Total frontage 715m Parcel A Assessment = 120 m x $541/m = $64,920 Parcel L Assessment = 150 m x $541/m = $81,150 LOW DENSITY RESIDENTIAL (R-1) The lot equivalent assessment rate for the existing residential properties would be 100% of the associated costs of the frontage road street construction in accordance with the City's assessment policy and is computed as follows: %R-1 Residential Property=445m front footage (f.f.)/715m (total f.f.) = 62.2% Estimated Frontage Road Street Costs x 1/2 x 62.21/o/13 lot equivalents _ $386,774 x 0.5 x 0.622/13 _ $9,253 per lot equivalent. * Based upon recent assessments on similar properties and similar projects, the assessment rate for the single family residential lots is estimated to be about $2,500 per lot equivalent. (Assessment amount will be capped by appraisals). The assessment rate for the single family residential lots is estimated to be $2,500 per lot unit. Ll BLUEBILL DR. v gKF`'r(f9 = 1J/ OQ' �o��. CUPp S4IFe, Rogers Lake LAKE / z az < c. V APACHE9rEasfo s�� SUN-i u in C L LA. 2 '9. C / s EL CT. m NAMps, E� FISH LAKE ° w p ^: OV1E'K. MENDOTA J ¢ o POND HAVEN tin _ a 56. 57 0 HESGHTS RD. +1 MENDOTA HEIGHTSo RD, i u m = \\\\\\�V\\ �53.i W¢o� d c s Y o WR/l 149 NONE,. ? W s �� g F(p = MENIDOTA ,CYCONC OR ABBEY W Hornbeam HEIGHTS $ a J� ti O O M4Y / Lake © 2 >3 54. 494 GENTIAN BLUE �• W Q I/ Z O J 4 53.CLAREMONT DR. RCF,I, SS NOR rMWESt 54.BEDFORD CT. 55.STOCKBRIDGE RD. NCS, �O o RKWP� ;' S6.MORSON CIR. P o °4 43OP�aO fy c i 57.WINTHROP CT. QO oc^ < VV O KENNETH ST. OP BEATRICE'^ ST. 149 35E MCKEE = ST. F KEEFE v~i ST. Sg?,ERS aD• O4K �/ u Ziy. O,P �gth ST. h� 4 0 69th 26 26 26 a J LONE OAK RO. a 70th ST. � N T27N x %UBVIEW J J y 55 R23W VIZI 7 R22W a DR. APOLLO RD. U; w z RI A CT, COURT a m ODO¢SALLY � HOUSf / GEMINI RD. �� o O v CHAPEL A. BCyO 55 u CIR, rr�� O Z 43 o ; PK CT. RED OAK 63 o DR x 2� ALDRIN OR. 149 = oC 77to Sr.p 71th $T. W. R _ w Ll = o� Y �• g 63 �sIDE DR. op pL m� p T2TN R23W �° u Cla• ALBER, Z ,D„ PROJECT L CATION eDR. ROLLING z --r 0e s �� YANKEE DOODLE ¢ TT SOUARE H o �y (F• o 9y r WESCOTT TR. OND RD, t 00CFVlF- � L u J TRAIL CT. %'/ ARGENTA 82nd ST. W. v 36.MERGANSER CT. OAKS tR 37.KITTIWAKE CIR, o Pt• Z a w Lj > O JAY 6 N 4 Q�%CREAT 5J OPPERMAN DR. OPPERMAN� a s �CKW000 J^>` 3 WOCIOLANn ag O4K n DR. 84th S T. W. CITY OF EAGAN FIGURE C.P. NO. 749 SOUTH FRONTAGE ROAD Consulting Gmup,Inc PROJECT LOCATION Jo0•0983202 //lei GRI-202 f 3eou 335 ' :4' as rvoarwa w , oc � o i '' ti uj m N VI °aio I ~ \; O O U Z a�� W �4 3 :1• ; Ow U '' Q Lr Z0 0aW ;\ O d w w a: c!1 �_ U Q / (J D Z _ o Q V LLJL LO `' cn i ~ V) CL /)p a W o w z a W a � a 1 � �...____... I I p a W LL CN J N t / wW W ao Z 0 d z (n > LU❑ 0O W Z W O . 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NO. 749 5 SOUTH FRONTAGE ROAD 5 Consulting Croup,Inc TYPICAL STREET SECTION JOb•05143202 (1)e;gr5-202 EAST HIGHWAY 55—SOUTH FRONTAGE ROAD PROPOSED STREET IMPROVEMENTS PROJECT 749 Preliminary Proiect Schedule • 1994 Project First Identified In 5 Year Capital Improvement Program • September 14, `98 City Council Authorizes Feasibility Report • March 2, `99 Present Feasibility Report to City Council/Order Public Hearing • Apri16, '99 Public Hearing—Council Orders Plans& Specs or Denies Project June 1, `99 Municipal State Aid Approval • June 1, `99 Approve Plans & Specifications • July 6, `99 Award Contract • July 15"99 Construction Begins • October 15, '99 Construction Completed • December, '99 Final Cost Report • February, '00 Final Assessment Public Hearing • May 15, `01 1"Installment Payment Due With Real Estate Property Taxes Preliminary Costs—Feasibility Report • $402,800 Street Reconstruction/Upgrade • $ 29,200 TH 55 Median Closing • $ 42,000 Storm Sewer Improvements $ 56,000 Sanitary Sewer Improvements $530,000 Proposed Total Project Cost • $184,600 (35%) Proposed Assessed to Property Owners • $200,000 (38%) Proposed Financed by MN DOT • $145,400 (27%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment: $2,500 per single-family lot equivalent(13 lots) $172/front foot per R-4 and commercial parcels • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 15 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (_Assumed 6.5% Interest) Single-Family Lot Equivalent $451 per year I"'year $37.59 per month 1n nd year • $318 per year 2nd year $26.53 per month 2year • $178 per year 150i year $14.79 per month 150'year SELMARK, HARVEY,BURRVIEW ACRES -T.H. 55 FRONTAGE ROAD STREET OVERLAY CITY PROJECTS NO. 749 AND 764 INFORMATIONAL NEIGHBORHOOD MEETING MARCH 29, 1999 Attendance: Russ Matthys— City Engineer, Stan Lexvold - Construction Supervisor, Matt Hansen— SRF Consulting Inc., Mark Hanson—Bonestroo, Inc.; 18 people representing 16 properties (see attached sign-in sheets). A. Welcome and Introduction City Engineer Russ Matthys introduced the presenters and provided the residents with a brief introduction of the project. He explained the Pavement Management Program, the City's Capital Improvement Program, and the public improvement process. B. Presentation of Project 749 Details SRF Consultant, Matt Hansen, gave details on the proposed Frontage Road improvements and explained the scope and history of the project. He explained the street width revisions and stated that there would be no substantial adjustment to existing drainage. He informed residents of the cost estimates and answered a few questions from the residents. C. Questions/Comments: 1. Why do we have to improve the road and will widening the road make it less safe? Staff explained the City's Pavement Maintenance Program and the City's engineering standards for street widths. 2. If Windsor Estates goes in, isn't that why the street needs to be rebuilt? The street condition is such that it needs to be rebuilt in accordance with the City's Pavement Management System. Any reconstruction should be completed to City engineering standards. Frontage road has been in CIP for 5 years. 3. How much will Windsor Estates pick up? Staff referred to presentation ($64,920 estimate). D. Presentation of Project 764 Details Mark Hanson, of Bonestroo,began by explaining the project area and showed photographs of the existing conditions. He explained the past maintenance and the typical street section proposed with the project. He explained the milling process for the street improvements. He shared the estimated project costs and the assessment calculations. He then opened to questions from the residents. 97 E. Questions/Comments 1. Can we get street lights? Street lights can be petitioned by the neighborhood as a separate project. Rough estimate with 6-7 lights is $400-800 per household. 2. I have a storm sewer in the middle of my driveway. Can it be moved? We will look at it. (3320 Roll Lane) Maybe able to change casting/grate or relocate. 3. Why assessment for town homes? 75% of that of single-family home? Assessments are based upon benefit to property. Since house value is more than town home, benefit is accordingly more for house. 4. Cherrywood Addition, are any costs being assessed to the new addition? No. Property does not have frontage on Chapel Lane. They will be responsible for new streets within development, when approved. 5. If addition is going in,why fix now? We have considered that,but we don't know if addition will go through soon. Street needs to be improved with overlay, street should be able to handle construction traffic. 6. The street in front of my lot is not that bad, how is the rest of the street? There is a significant variety in the conditions of the streets within the neighborhood. We are proposing a corresponding variety of extensiveness for the street improvements. 7.. What happens to the crown of the street the next time we want to mill the surface? Consultant explained desires with crown not being to steep, but also being steep enough to get water off the road. 8. What about the connection of the new street and utilities for Cherrywood Knoll development at end of Chapel Lane? That can be addressed as part of the development. Don't want overlayed street torn up for new development unless they neatly replace street. 9. How are energy charges paid for street lights? Are residents billed? Electrical cost included on sewer/water bill sent to residents. Russ to get cost estimate for street lights from NSP by next Tuesday. 10. How about guard rail at 90° bend in Chapel Lane? It is a good idea, we will investigate. Perhaps B618 curb and gutter will be adequate, as there is no curb now. 11. Trucks drive on her yard along frontage road, nothing but trash from gas station. Can sign be installed saying "Residential Traffic Only"? 50-60mph by cars!! Currently MnDot right-of-way, open to public. 30 MPH speed limit. 12. Why closing entrance? MnDOT will contribute about $200,000 if we do. Recent Highway 55 Access Management Plan completed. At east entrance 2 months ago there was possible traffic signal, but the traffic signal has been eliminated by MnDOT and access reduced from full to 3/4 access. 13. Can we make a suggestion, maybe a cul-de-sac past the last property before Windsor Estates? Can be done, physically, but would need to be approved by MnDOT and City Council. Concerns include access for Windsor Estates(future development), room for cul-de-sac, excessive changes to one lot in order to construct. 14. Won't entrance at east end be into full speed traffic (65 MPH)? That doesn't make sense! It would not be a desirable situation. 15. I attended Yankee Doodle extension meeting, will that lessen pressure on Highway 149? 149 (2-lane) is carrying more traffic than 55 (4-lane divided) adjacent to frontage road. We are trying to work with MnDOT to schedule improvements to 149. Yankee Doodle improvements may help but 149 needs to be upgraded. 16. The development (Oakview Center) is that off books? No, it is going ahead, explained more of specifics. Holiday Gas Station Store is one business. 17. What is the status of Cherrywood Knoll? It has been denied from last Council Meeting but may be brought back in future. 18. Depending on Cherrywood, shouldn't we postpone Selmark? We have weighed both options, City staff feels it should go forward with overlay now. 19. Is truck traffic going to be allowed on Frontage Road? Yes, at this time. Any restrictions become more of an enforcement issue. 20. What benefit is there to my home? You can't be assessed more than the benefit provided by the improvements to your home. Appraisers value of benefit governs assessment. 21. That is not an improvement, it is not worth $2500 when I can't get out of driveway due to increased traffic! Staff explained assessment policy with reference to benefit and how it caps the assessment. 22. City doesn't own Service Road, but City wants to rebuild it, and City wants to reconstruct. Why don't we leave it till it is really bad? City is providing maintenance of frontage road. Based upon City's Pavement Management System, the street needs to be repaired. Do you want to maintain the street privately, including snow plowing? 23. Would cul-de-sac option have some input by MNDOT? Yes, staff expects that with development of Windsor Estates, MnDOT probably wouldn't like it. 9 24. It there room for a cul-de-sac? Probably not. 25.Why not make a small cul-de-sac? Minimum standard 42' radius. Can be creative, possibly, but would require variance. 26. Who can I talk to with MNDOT? Sherry Narusiewicz, has been involved with Access Management Plan (Highway 55) for MnDOT staff. 27.What are the long range plans for Hwy 55? How far east? Staff showed intersection improvements proposed for intersection with 149 by 2020. Staff did not know how far east of the intersection the additional lanes would begin. 28. Are additions to the east for Frontage Road planned? Staff showed North Frontage Road possibilities, but nothing is proposed for the South Frontage Road. 29. Can we go back to cul-de-sac, is there a reason that the road can't just dead end? Turn around for EMS, school bus, snow plow, general public. 30. For Windsor Estates, maybe additional parking lot would be better? Could be possible, but would lose units. 31. All of this seems to be for Windsor Estates? Staff reiterated the City's Pavement Maintenance Program, Pavement Management System, and Capital Improvement Program. A610 INFORMATIONAL MEETING EAST T.H. 55— SOUTH FRONTAGE RD PROJECT 749 TUESDAY, MARCH 30, 1999, 6:30 P.M. Name Address Thomes Thompson 250 5h Avenue North, South St. Paul Roger Schaaf 515 Chapel Lane, Eagan Vern Schaaf 520 Chapel Lane, Eagan Earl Elling 3295 Hwy 55, Eagan JB Sander Hwy 55, Eagan Barbara Thompson 3225 Hwy 55, Eagan Steve Tietjen 555 Chapel Lane Richard Schindeldecker 616 Sally Circle Bill Griffite 1500 Norwest F. Ctr., Bloomington, MN 55431 INFORMATIONAL MEETING SELMARK, HARVEY, BURRVIEW ACRES PROJECT 764 TUESDAY, MARCH 30, 1999, 6:30 P.M. Name Address Dou Chapollaine 575 Chapel Lane, Eagan Roxanne Baumann 3245 Hwy 55, Eagan Clayton Grif 565 77h Street West, Eagan Janelle Waldock Maguire 3325 Wren Lane, Eagan Mike Maguire 3325 Wren Lane, Eagan Gayle Ahlberg 565 Chapel Lane, Eagan Chuck Ahlberg 565 Chapel Lane, Eagan Bill Klotzback 603 Chapel Lane, Eagan Sharon& David Manninum 624 Sally Circle, Eagan /O/ Agenda Information Memo April 6, 1999 C PROJECT 764,, SELMARK ADDITION,HARVEY ADDITION BURRVIEW ACRES STREET IMPROVEMENTS ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 764 (Selmark Addition, Harvey Addition, Burrview Acres — Street Improvements) and, if approved, authorize the preparation of detailed final plans and specifications. FACTS: • The streets proposed to be improved within the Selmark Addition, Harvey Addition, and Burrview Acres were constructed in the early 1970's and provide access to 70 single-family lots and 38 townhouse units. • The resurfacing of the streets within the Selmark, Harvey, Burrview Acres neighborhood is programmed for 1999 in the City's 5-Year Capital Improvement Program (1999-2003) and has been part of the CIP since 1994. • On October 20, 1998, the City Council authorized preparation of a feasibility report to address the scope, cost, schedule and financing of street resurfacing within the neighborhood. • On February 16, 1999, the feasibility report for Project 764 was presented to the City Council and a Public Hearing was scheduled for April 6 to formally present and discuss the report with the affected property owners. • An informational meeting was held on March 30 at 6:30 p.m. at City Hall in conjunction with Projects 749 (Hwy 55 So. Frontage Rd.). Of the 71 parcels proposed to be assessed for Project 764, 13 property owners representing 11 properties (15% of total notified) attended the informational meeting. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. ATTACHMENTS: • Feasibility Report,pages through • Project Information Summary,page UK. • Minutes From Informational Neighborhood Meeting,pages)T through 1,33 . ho a _11` city of eec�en Report for Selmark, Harvey, Burrview Acres Addition Street Improvements City Project No. 764 Eagan, Minnesota January 1999 File No. 49-98-807 103 Bonestroo,Rosene,Anderlik;rnd Associates,Inc.is an Affirmative Action,Equal Opportunity Employer Bonestroo Pnncrpals Otto G Bonestroo.PE • Joseph C Anderlik PE • Marvin L.Sorvala,PE JARichard E. Turner,PE.• Glenn R Cook,PE.• Robert G.Schumcht.PE.• Jerry A.Bourdon,PE. ® Rosene Robert W Rosene,PE and Susan M Eberlm.CPA,Senior Consultants Andertik & As souate Principals Howard A Sanford.PE • Keith A Gordon.PE • Robert R Ptefferle.PE Richard W.Foster,PE.• David O.Loskota,PE. Robert C Russek, A.LA.• Mark A.Hanson,PE Michael T.Rautmann,PE.• Ted K.Field,PE. • Kenneth P Anderson,PE • Mark R.Roll's.PE. Associates Sidney P Williamson,PE L.S • Robert F Kotsman• Agnes M Ring• Michael P Rau.PE. Allan Rick Schmidt,PE. Engineers & Architects Offices St Paul,Rochester. Willmar and St Cloud,MN• Milwaukee WI Website:www.bonestroo com March 26, 1999 Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Selmark, Harvey, Burrview Acres Addition Street Improvements City Project No. 764 BRA File No. 49-98-807 Dear Mayor and Council: Attached is our report for Selmark, Harvey, Burrview Acres Street Improvements. Proposed utility and street improvements are presented and discussed within the report along with detailed cost estimates and a preliminary assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss the report. Respectfully submitted, BYON OSENE, ANDERLIK & ASSOCIATES, INC. Mar A. Hanson Attachment I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the StX/ � tf Mark A. Hanson Reviewed by: Date: March 26, 1999 Registration No. 14260 L''� � ement of bli Works Reviewed by: (� 4Department Date: g _ 3p _q q 2335 West Highway 36 ■ St. Paul, MN 55113 ■ 651-636-4600 ■ Fax: 651-636-1311 TABLE OF CONTENTS Letterof Transmittal.. ................................................................................1 Tableof Contents...... ................................................................................2 Introduction... ........... ................................................................................3 Scope .......... ........... ................................................................................4 Recommendations..... ................................................................................5 Figure No. 1 —Location Plan......................................................................6 Feasible, Necessary, and Cost Effective......................................................7 Discussion Utility ........... ................................................................................8 Street. ........... ................................................................................8 CostEstimates........... ................................................................................10 Easementsand Permits...............................................................................10 AreaTo Be Included . ................................................................................11 Assessments.. ........... ................................................................................12 RevenueSources....... ................................................................................13 ProjectSchedule........ ................................................................................14 Appendix A—Preliminary Cost Estimate Appendix B —Preliminary Assessment Roll Figure No. 2—Parcel Identification Figure No. 3 —Typical Sections Figure No. 4—Maintenance Completed by City of Eagan Selmark, Harvey, Burrview Acres Addition Street Improvements 2 INTRODUCTION As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A five-year Capital Improvement Program (CIP) for street rehabilitation was developed for this information. Portions of Selmark, Harvey, Burrview Acres, and Hoeft Additions have been identified for street resurfacing improvements in 1999. Figure 1, located in the back of this report, illustrates the project location and limits. These additions consist of 32-foot residential roadways constructed in 1970. Based on the data and engineering strategies available at this time, the City's Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5-7 years, again at 12-14 years, with a bituminous overlay at approximately 20 years. Roadway improvements within the Selmark, Harvey, Burrview Acres, and Hoeft Additions, which are presently at the 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous milling and patching, crack sealing, and seal coating have occurred at appropriate intervals during the life of the pavement. This maintenance work has extended the life cycle of the pavement and allowed it to remain in the resurfacing/overlay category and not degenerate into the reconstruction category. The City of Eagan's maintenance records indicate that some of the streets were last seal coated in 1990. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the street improvements. During the 1998 construction season, the Public Works crews, as part of the Preparatory Pavement Maintenance Plan, removed and replaced several disturbed pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. The portions of the streets, which were maintained, are shown on Figure 4. 1O6 Selmark, Harvey, Burrview Acres Addition Street Improvements 3 SCOPE This project provides for the resurfacing of approximately 0.9 miles of roadway located with the Selmark, Harvey, Burrview Acres, and Hoeft Additions. Figure 2 illustrates the project limits and which parcels of these additions will be affected by this project. The proposed street improvements vary in this project depending of the severity of the exisiting condition of the pavement. The removal of the asphalt and the installation of a new bituminous pavement will be done in locations throughout the project. The installation of new aggregate subbase will be varied between 0-6 inches depending on the current condition of the road. These improvements, combined with the existing street subbase, will provide a street section consistent with current City standards for local residential streets. Damaged curb and gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 17% of the existing concrete curb and gutter will have to be replaced. Utility improvements will also be conducted on storm sewer, sanitary sewer, and water main utilities. These include manhole, curb stop, and gate valve improvements. Selmark,Harvey, Burrview Acres Addition Street Improvements 4 RECOMMENDATIONS It is recommended that: ■ The feasibility report be reviewed by the City Council/Staff and a public hearing be scheduled for April 6, 1999. ■ The feasibility report assumes that most of the bituminous street surfaces will be removed and replaced. The remaining street sections (estimated at 20%) will be edge milled and overlayed with a bituminous surface. The existing concrete curb and gutters will remain in place except for those, which warrant replacement. The existing subgrade and subbase will be improved as needed before constructing a new bituminous surface. ■ Street lighting is not included. However, if the residents petition the City for the streetlight improvements, a separate public improvement project can be initiated on it s own schedule and merits. ■ Eagan Public Works has reviewed and finalized needed repairs and improvements to the existing utilities for the preparation of this report. ■ Assessments be reviewed and compared to the benefit to the individual property values. ■ Neighborhood informational meetings be conducted to properly inform the residents and receive input before finalizing this report. ■ This project, City Project 764, and City Project 749, East T.H. 55 — South Frontage Road, be combined under one contract. D� Selmark, Harvey, Burrview Acres Addition Street Improvements 5 ..... :.. . TRUNK H/� A y N p• 55... ..... ""CHAT ...LAN.E": .. ' ; GZ` .... .. . :.... % ......... sem. _..._..... ..................... 4 O ...... ......... YANKEE DOODLE RD (Co Rd. 28) ...: ..........:............................. :............ :... _ o oo. 2000 Sc'de in feet LOCATION PLAN Bonestroo Rosene 0 Anderlik & EAGAN, MINNESOTA FIGURE 1 " Associates CITY PROJECT NO. 764 Engineers & Architects SELMARK, HARVEY, BURRVIEW ACRES STREET IMPROVEMENTS 4998807rOl.dwo 02/10/99 10:49+40 AM CST 49-98-807 FEASIBLE, NECESSARY, AND COST EFFECTIVE The project is feasible from an engineering standpoint and is in accordance with the objectives established in Eagan's Comprehensive Sanitary Sewer, Water, Storm Sewer and Street Plans. The project is necessary to prevent further decay of the pavement sections, create safer driving, increase rideability, add structural strength, maintain property values, and satisfy the objectives of Eagan's Pavement Maintenance Program. The project cost is effective in that the proposed improvement is considerably less expensive than totally reconstructing these streets. This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. Selmark, Harvey, Burrview Acres Addition Street Improvements 7 DISCUSSION Utility Utility manhole castings in the street surface will be adjusted and/or replaced as needed to accommodate the new bituminous street surface. Faulty or damaged utility items that have been identified by the Eagan Public Works as in need of replacing will also be addressed as part of this project. Eagan Public Works has reviewed maintenance records and field inspected the existing utility systems for additional repairs and improvements. Street The City of Eagan's Pavement Management System allows the City to evaluate the condtion of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) is a tool used to rank the surface condition for each street. The general categories which define PCI rankings are as follows: PCI Pavement Improvement Warranted 56 - 100 Routine Maintenance/Crack Sealing/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0- 35 Reconstruct The 1998 PCI ranking for the portion of roadways discussed in this report has pavement conditions ranging from 10 to 49 with a average weighted pavement condition of 37. A PCI ranking of 37 falls within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing) Proposed street improvements provide for improving the streets in Selmark, Harvey, Burr-view Acres, and Hoeft Additions which includes the following: Chapel Lane, Wren Lane, Roll Lane, Random Road, Sally Circle, and Rita Court as shown on Figure 2 located at the back of this report. Selmark, Harvey, Burrview Acres Addition Street Improvements 8 Typical street cross sections are shown on Figure 3. The proposed street improvements provide for removing the existing bituminous surface on streets. The removal and replacement of the existing subgrade will also be done to improve the strength of the road. The subgrade removal will vary in depth from 0"- 6", depending upon the condition of the subgrade. Existing concrete curb in need of repair will be removed and replaced. Rehabilitating isolated problems in the existing subgrade/subbase will be done prior to constructing the new bituminous surface. These isolated problem areas will be excavated to a depth greater than 6" and excess granular material on site will be installed in these areas. Ila Selmark, Harvey, Burrview Acres Addition Street Improvements 9 COST ESTIMATE A detailed cost estimate is presented in Appendix A located at the back of this report, which is also summarized below. The total estimated project cost for street improvements is $300,640, which includes 5 percent contingencies and 30 percent indirect costs. Indirect costs include administrative, engineering, construction interest, and legal expenses. Street Resurfacing $224,800 Curb and Gutter repairs $42,510 Utility Improvements $33,330 Total Contract Amount $300,640 EASEMENTS AND PERMITS It will not be necessary to acquire any additional easements for this project. Permits are required from the Minnesota Department of Transportation for work done within their right of way. 113 Selmark, Harvey, Burrview Acres Addition Street Improvements 10 AREAS TO BE INCLUDED Burrview Acres Se_ Block 1, Lot 1 Block 1, Lot 1 Block 1, Lot 2 Block 1, Lot 2 Block 1, Lot 3 Block 1, Lot 3 Block 1, Lot 4 Block 1, Lot 4 Block 1, Lot 5 Block vl, Lot 5 Block 1, Lot 6 Block 1, Lot 6 Block 1, Lot 7 Block 1, Lot 7 Block 1, Lot 8 Block 1, Lot 8 Block 1, Lot 9 Block 2, Lot 1 Block 1, Lot 10 Block 2, Lot 2 Block 1, Lot 11 Block 2, Lot 3 Block 1, Lot 12 Block 2, Lot 4 Block 1, Lot 13 Block 3, Lot 1 Block 1, Lot 14 Block 3, Lot 2 Block 1, Lot 15 Block 3, Lot 3 Block 1, Lot 16 Block 3, Lot 5 Block 1, Lot 17 Block 3, Lot 6 Block 1, Lot 18 Block 3, Lot 8 Block 1, Lot 19 Block 3, Lot 9 Block 1, Lot 20 Block 3, Lot 10 Harvey Add Block 3, Lot 11 Block 1, Lot 1 Block 3, Lot 12 Block 1, Lot 2 Block 3, Lot 13 Block 1, Lot 3 Hoeft Block 1, Lot 4 Block 1, Lot 2 Block 1, Lot 6 Block 1, Lot 3 Harvey Add No. 2 Block 1, Lot 4 Block 1, Lot 1 Section 12 NW 1/4 Section Block 1, Lot 2 Parcel 010-08 Block 1, Lot 3 Parcel 020-08 Block 1, Lot 4 Parcel 020-10 Block 1, Lot 5 Parcel 030-08 Block 1, Lot 6 Parcel 040-08 Block 1, Lot 7 Parcel 050-08 Block 1, Lot 8 Parcel 060-10 Block 1, Lot 9 Parcel 060-10 Block 1, Lot 10 Block 1, Lot 11 Block 1, Lot 12 Block 1, Lot 13 Selmark, Harvey, Burrview Acres Addition Street Improvements 11 ASSESSMENTS Assessments are proposed to be levied against the benefited property in accordance with the City of Eagan's Assessment Policy for street reconstruction, which is summarized below. A preliminary assessment roll is included in Appendix B located at the back of this report. All costs will be revised based on final project costs. Eagan's assessment policy for street and utility reconstruction is summarized below: RR=1 R_3 Assessed Assessed City Bituminous Street Resurfacing 50% 37.5%"' 50% Repair Concrete Curb & Gutter 0% 0% 100% Utility Improvements 0% 0% 100% "'75% of 50% is 37.5% Street Per the assessment policy, it is proposed to assess 50 percent of the street costs to the adjacent benefiting properties. This cost would be assessed on an equivalent lot basis. Lot 8 Block 1 in the Selmark Addition contains town homes and is zoned R-3. It is proposed to assess each town home unit 75% of the lot equivalent rate. The following table is a summary of the proposed assessments. Project Cost $224,800 Assessable Cost (50% Project Cost) $112,400 Total Single Family Units 70 Total Town Home Units 38 Assessment Per Lot Equivalent • Single Family Units $1,141/Unit • Town Home Units (75%) $856/Unit • Assessable Units 98.5(2) (2)Single Family (70) +75% Town Homes (38) = 98.5 l Selmark, Harvey, Burrview Acres Addition Street Improvements 12 The property owner will have the option at the time of the assessment hearing to pay the assessment in full following the assessment hearing or include the assessment as part of their property tax statement. If the assessment is included on the property tax statement, the assessment will be spread over a period of time and at an interest rate determined by the bond rate used to finance the improvements. If the assessment is spread over a 10-year period at a 6.5 percent interest rate, assuming a$1,141 assessment, the following payment schedule will result. Assessment = $1,141 Principal/Year Interest/Year Cost/Year Cost/Month I"Year $114 $130 $244 $20 2nd Year $114 $67 $181 $15 10`h Year $114 $7 $121 $10 REVENUE SOURCES Revenue to cover the cost of this project is as follows: Project Cost Assessment Balance Revenue Street Improvements $224,800 $112,400 (-$112,400) Repair Curb & Gutter $42,510 $0 (-$42,510) Utility Improvements $33,330 $0 (-$33,330) $300,640 $112,400 (-$188,240) Total Balance The project deficit (-$188,240) will be financed by the Major Street and Utility Funds. Selmark, Harvey, Burrview Acres Addition Street Improvements 13 PROJECT SCHEDULE Present Feasibility Report February 16, 1999 Public Hearing April 6, 1999 Approve Plans and Specifications June 1999 Open Bids/Award Contract July 1999 Final Completion October 15, 1999 Assessment Hearing February 2000 First Payment Due with Real Estate Taxes May 2001 Selmark, Harvey, Burrview Acres Addition Street Improvements 14 10-41 city of eagan Appendix A Preliminary Cost Estimate APPENDIX A PRELIMINARY COST ESTIMATE SELMARK, HARVEY,BURRVIEW ACRES - STREET RECONSTRUCTION CITY PROJECT NO. 764 BRA FILE NO. 49-98-807 Street Improvement Costs Item Unit Est. Qty Unit Price Est. Cost Reclaim Existing 3" Bit. Surface SY 21,020.00 1.50 $31,530.00 Common Excavation CY 1,550.00 4.50 $6,975.00 Subgrade Correction CY 100.00 4.50 $450.00 Class 5 Aggregate TN 3,075.00 8.00 $24,600.00 Bituminous Base TN 2,270.00 24.00 $54,480.00 Bituminous Wear TN 1,135.00 26.00 $29,510.00 Bituminous Material for Tack GL 1,030.00 1.50 $1,545.00 Adjust Gate Valve Box EA 12.00 200.00 $2,400.00 Storm Inlet Protection EA 20.00 100.00 $2,000.00 R&R Manhole Rings and Casting EA 28.00 400.00 $11,200.00 Subtotal $164,690.00 +5% Contigencies $8,230.00 $172,920.00 +30% Indirect Costs $51,880.00 Total Street $224,800.00 Curb and Gutter Improvements Item Unit Est. Qty Unit Price Est. Cost R&R Surmountable Curb LF 600.00 20.00 $12,000.00 Highland Sod w/4" Top Soil SY 4,000.00 3.00 $12,000.00 Concrete Valley Gutter w/reinforcing SY 210.00 34.00 $7,140.00 Subtotal $31,140.00 +5% Contigencies $1,560.00 $32,700.00 +30% Indirect Costs $9,810.00 Total Curb and Gutter $42, 10.00 k:\49\4998807\word\AppendixA.xls � ' Utility lmrovements Item Unit Est. Qty Unit Price Est. Cost Repair existing curb stop and box EA 18.00 300.00 Remove MH cone section, install $5,400.00 EA 3.00 750.00 $2,250.00 F barrel, R&R rings and cstg R&R existing CB w/new cstg EA 9.00 1,250.00 $11,250.00 R&R 12" RCP C1.5 LF 144.00 30.00 $4,320.00 R&R Gate Vale Box EA 6.60 200.00 $1,200.00 Subtotal $24,420.00 +5% Contigencies $1,220.00 $25,640.00 +30% Indirect Costs $7,690.00 Total Utility $33,330.00 k:149\4998807\word\AppendixA.xls / PO city of cagan Appendix B Preliminary Assessment Roll APPENDIX B SUMMARY PRELIMINARY ASSESSMENT ROLL SELMARK, HARVEY, BURRVIEW ACRES- STREET RECONSTRUCTION CITY PROJECT NO. 764 BRA FILE NO. 49-98-807 Lot Street Parcel Description Equivalents Improvements Total Burrview Acres Lot 1 1 1,141.12 1,141.12 Lot 2 1 1,141.12 1,141.12 Lot 3 1 1,141.12 1,141.12 Lot 4 1 1,141.12 1,141.12 Lot 5 1 1,141.12 1,141.12 Lot 6 1 1,141.12 1,141.12 Lot 7 1 1,141.12 1,141.12 Lot 8 1 1,141.12 1,141.12 Lot 9 1 1,141.12 1,141.12 Lot 10 1 1,141.12 1,141.12 Lot 11 1 1,141.12 1,141.12 Lot 12 1 1,141.12 1,141.12 Lot 13 1 1,141.12 1,141.12 Lot 14 1 1,141.12 1,141.12 Lot 15 1 1,141.12 1,141.12 Lot 16 1 1,141.12 1,141.12 Lot 17 1 1,141.12 1,141.12 Lot 18 1 1,141.12 1,141.12 Lot 19 1 1,141.12 1,141.12 Selmark Lot 20 1 1,141.12 1,141.12 Block 1, Lot 1 1 1,141.12 1,141.12 Block 1, Lot 2 1 1,141.12 1,141.12 Block 1, Lot 3 1 1,141.12 1,141.12 Block 1, Lot 4 1 1,141.12 1,141.12 Block 1, Lot 5 1 1,141 12 1,141.12 Block 1, Lot 6 1 1,141.12 1,141.12 Block 1, Lot 7 1 1,141.12 1,141.12 Block 1, Lot 8 28.5111 32,521.92 32,521.92 Block 2, Lot 1 1 1,141.12 1,141.12 Block 2, Lot 2 1 1,141.12 1,141.12 Block 2, Lot 3 1 1,141.12 1,141.12 Block 2, Lot 4 1 1,141.12 1,141.12 Block 3, Lot 1 1 1,141.12 1,141.12 Block 3, Lot 2 1 1,141.12 1,141.12 Block 3, Lot 3 1 1,141.12 1,141.12 Block 3, Lot 5 1 1,141.12 1,141.12 Block 3, Lot 6 1 1,141.12 1,141.12 Block 3, Lot 8 1 1,141.12 1,141.12 �'�27 lot equivalents is 75% of the 38 town homes on Lot 1, Block 8 Selmark. Block 3, Lot 9 1 1,141.12 1,141.12 Block 3, Lot 10 1 1,141.12 1,141.12 Block 3, Lot 11 1 1,141.12 1,141.12 Block 3, Lot 12 1 1,141.12 1,141.12 Block 3, Lot 13 1 1,141.12 1,141.12 Hoeft Add Block 1, Lot 2 1 1,141.12 1,141.12 Block 1, Lot 3 1 1,141.12 1,141.12 Block 1, Lot 4 1 1,141.12 1,141.12 Harv- Block 1, Lot 1 � 1 1,141.12 1,141.12 Block 1, Lot 2 1 1,141.12 1,141.12 Block 1, Lot 3 1 1,141.12 1,141.12 Block 1, Lot 4 1 1,141.12 1,141.12 Block 1, Lot 6 1 1,141.12 1,141.12 Harvey Add No.2 Block 1,Lot 1 1 1,141.12 1,141.12 Block 1, Lot 2 1 1,141.12 1,141.12 Block 1,Lot 3 1 1,141.12 1,141.12 Block 1, Lot 4 1 1,141.12 1,141.12 Block 1, Lot 5 1 1,141.12 1,141.12 Block 1, Lot 6 1 1,141.12 1,141.12 Block 1, Lot 7 1 1,141.12 1,141.12 Block 1, Lot 8 1 1,141.12 1,141.12 Block 1, Lot 9 1 1,141.12 1,141.12 Block 1, Lot 10 1 1,141.12 1,141.12 Block 1, Lot 11 1 1,141.12 1,141.12 Block 1, Lot 12 1 1,141.12 1,141.12 Block 1, Lot 13 1 1,141.12 1,141.12 Section 12 NW 114 Section Parcel 010-08 1 1,141.12 1,141.12 Parcel 020-08 1 1,141.12 1,141.12 Parcel 020-10 1 1,141.12 1,141.12 Parcel 030-08 1 1,141.12 1,141.12 Parcel 040-08 1 1,141.12 1,141.12 Parcel 050-08 1 1,141.12 1,141.12 Parcel 060-10 1 1,141.12 1,141.12 Totals 97 112,400.32 112,400.32 city of Cagan Figures I i U.S. 810AI ,AY /'0 55 02 I HARVEY ADDN. N 10 -o Cr 1 6 RITA COURT 20-0 2 aa�O2 HOEFT ADDN. 0 E R D 0 3 4 5 - i 2 3 31 2 SA 1 3 1 2 5 4 BURRVIEW ACRES �G 4 4 36 10 9 8 7 6 5 4 3 2 1 Z� 8 (D 5 -y 12 13 8 CHAP 6 7 11 10 9 11 12 13 14 15 16 17 18 19 20 Zo 1 2 7 8 13 6 9 12� ROLL LANE� 3 a 5 10 11 HARVEY ADDN. N 2 WREN LAN Project Limits 0 400 800 Scale in feet PARCEL IDENTIFICATION � Bonestroo o Rosene i Anderlik & EAGAN, MINNESOTAQA) ES � IGURE 2 Associates CITY PROJECT N0. 764 Engineers & Architects SELMARK, HARVEY, BURRVIEW STREET IMPROVEMENTS 4998807r02.dwo 02/11/99 01:27:30 PM CST 49-98-807 'L I I Existing Curb Existing Bituminous Pavement, 2"-3" Existing Subgrade EXISTING SECTION No Scale Remove Bit. Pavement & 0"-6" Aggregate base at Selected Locations Concrete Curb i New Bituminous Wear Course, 1 " New Bituminous Base Course, 2" New Class 5 Aggregate Base, Variable Depth 0"-6" NEW SECTION No Scale TYPICAL SECTIONS Bonestroo I - — A"MEN Rosene EAGAN, MINNESOTA f FIGURE 3 Anderlik � CITY PROJECT NO. 764 ( Associates SELMARK, HARVEY, BURRVIEW Engineers a Architects 4998807r03.dwa 02/11/99 01:32:48 PM csr 49_988oET IMPROVEMENTS ............. No 55 v ......o ........... 0 ....... c Rita Court C) 520 s,q` ft. Sally Circle O 60 sq ft:. ..0 .. O' :..............;. ....:.........:....... o- i 5o sq:. ft. .....Chapel Lan.e.:....... ..... 0 p--- 'wCha�eL...Lane: �5D sq ft o- ... ..... ... 93 sq. ft. 6p :Sq. ft 60 sq ft 744 sq ft ............................... Wren Lane Roll Lane r' _.... .y .: Q— Mill & Patch Z . ...........' ; — Remove & Replace 0 J MAINTENANCE COMPLETED BY CITY Bonestroo M Rosene 0 Anderlik & EAGAN, MINNESOTAIGURE 4 " Associates CITY PROJECT N0. 764 / 0) Engineers & Architects SELMARK, HARVEY, BURRVIEW IMPROVEMENTS 4998807r04.dwo 02/10/99 02:38:29 PM CST 49-98-807 SELMARK ADDITION, HARVEY ADDITIONS, & BURRVIEW ACRES PROPOSED STREET IMPROVEMENTS PROJECT 764 Prel_iminsa Proiect Schedule • 1994 Project First Identified In 5 Year Capital Improvement Program • October 20, '98 City Council Authorizes Feasibility Report • February 16, '99 Present Feasibility Report to City Council/Order Public Hearing • April 6, '99 Public Hearing—Council Orders PIans& Specs or Denies Project • June 1, '99 Approve Plans& Specifications • July 6, '99 Award Contract • July 15"99 Construction Begins • October 15, '99 Construction Completed • December, '99 Final Cost Report • February, '00 Final Assessment Public Hearing • May 15, '01 1•Installment Payment Due With Real Estate Property Taxes Preliminary Costs—Feasibility Report • $224,800 Street Resurfacing • $ 42,510 Repair Curb & Gutter • $ 33,330 Utility Improvements • $300,640 Proposed Total Project Cost • $112,400 (37%) Proposed Assessed to Property Owners • $188,240 (63%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment: $1,519 per single-family lot equivalent(74 lots) • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 15 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (Assumed 6.5% Interest) • $325 per year 1"year $27 per month 1"year • $241 per year 2nd year $20 per month 2nd year • $162 per year 15`h year $14 per month 15th year l� SELMAW HARVEY,BURRVIEW ACRES -T.H. 55 FRONTAGE ROAD STREET OVERLAY CITY PROJECTS NO. 749 AND 764 INFORMATIONAL NEIGHBORHOOD MEETING MARCH 29, 1999 Attendance: Russ Matthys—City Engineer, Stan Lexvold - Construction Supervisor, Matt Hansen— SRF Consulting Inc., Mark Hanson—Bonestroo, Inc.; 18 people representing 16 properties (see attached sign-in sheets). A. Welcome and Introduction City Engineer Russ Matthys introduced the presenters and provided the residents with a brief introduction of the project. He explained the Pavement Management Program, the City's Capital Improvement Program, and the public improvement process. B. Presentation of Project 749 Details SRF Consultant, Matt Hansen, gave details on the proposed Frontage Road improvements and explained the scope and history of the project. He explained the street width revisions and stated that there would be no substantial adjustment to existing drainage. He informed residents of the cost estimates and answered a few questions from the residents. C. Questions/Comments: 1. Why do we have to improve the road and will widening the road make it less safe? Staff explained the City's Pavement Maintenance Program and the City's engineering standards for street widths. 2. If Windsor Estates goes in, isn't that why the street needs to be rebuilt? The street condition is such that it needs to be rebuilt in accordance with the City's Pavement Management System. Any reconstruction should be completed to City engineering standards. Frontage road has been in CIP for 5 years. 3. How much will Windsor Estates pick up? Staff referred to presentation ($64,920 estimate). D. Presentation of Project 764 Details Mark Hanson, of Bonestroo,began by explaining the project area and showed photographs of the existing conditions. He explained the past maintenance and the typical street section proposed with the project. He explained the milling process for the street improvements. He shared the estimated project costs and the assessment calculations. He then opened to questions from the residents. l0 E. Questions/Comments 1. Can we get street lights? Street lights can be petitioned by the neighborhood as a separate project. Rough estimate with 6-7 lights is $400-800 per household. 2. I have a storm sewer in the middle of my driveway. Can it be moved? We will look at it. (3320 Roll Lane) Maybe able to change casting/grate or relocate. 3. Why assessment for town homes? 75% of that of single-family home? Assessments are based upon benefit to property. Since house value is more than town home, benefit is accordingly more for house. 4. Cherrywood Addition, are any costs being assessed to the new addition? No. Property does not have frontage on Chapel Lane. They will be responsible for new streets within development, when approved. 5. If addition is going in, why fix now? We have considered that, but we don't know if addition will go through soon. Street needs to be improved with overlay, street should be able to handle construction traffic. 6. The street in front of my lot is not that bad, how is the rest of the street? There is a significant variety in the conditions of the streets within the neighborhood. We are proposing a corresponding variety of extensiveness for the street improvements. 7. What happens to the crown of the street the next time we want to mill the surface? Consultant explained desires with crown not being to steep, but also being steep enough to get water off the road. 8. What about the connection of the new street and utilities for Cherrywood Knoll development at end of Chapel Lane? That can be addressed as part of the development. Don't want overlayed street torn up for new development unless they neatly replace street. 9. How are energy charges paid for street lights? Are residents billed? Electrical cost included on sewer/water bill sent to residents. Russ to get cost estimate for street lights from NSP by next Tuesday. 10. How about guard rail at 90° bend in Chapel Lane? It is a good idea, we will investigate. Perhaps B618 curb and gutter will be adequate, as there is no curb now. 11. Trucks drive on her yard along frontage road, nothing but trash from gas station. Can sign be installed saying "Residential Traffic Only"? 50-60mph by cars!! Currently MnDot right-of-way, open to public. 30 MPH speed limit. 130 12. Why closing entrance? MnDOT will contribute about $200,000 if we do. Recent Highway 55 Access Management Plan completed. At east entrance 2 months ago there was possible traffic signal, but the traffic signal has been eliminated by MnDOT and access reduced from full to'/o access. 13. Can we make a suggestion, maybe a cul-de-sac past the last property before Windsor Estates? Can be done, physically, but would need to be approved by MnDOT and City Council. Concerns include access for Windsor Estates(future development), room for cul-de-sac, excessive changes to one lot in order to construct. 14. Won't entrance at east end be into full speed traffic (65 MPH)? That doesn't make sense! It would not be a desirable situation. 15. I attended Yankee Doodle extension meeting,will that lessen pressure on Highway 149? 149 (2-lane) is carrying more traffic than 55 (4-lane divided) adjacent to frontage road. We are trying to work with MnDOT to schedule improvements to 149. Yankee Doodle improvements may help but 149 needs to be upgraded. 16. The development (Oakview Center) is that off books? No, it is going ahead, explained more of specifics. Holiday Gas Station Store is one business. 17. What is the status of Cherrywood Knoll? It has been denied from last Council Meeting but may be brought back in future. 18. Depending on Cherrywood, shouldn't we postpone Selmark? We have weighed both options, City staff feels it should go forward with overlay now. 19. Is truck traffic going to be allowed on Frontage Road? Yes, at this time. Any restrictions become more of an enforcement issue. 20. What benefit is there to my home? You can't be assessed more than the benefit provided by the improvements to your home. Appraisers value of benefit governs assessment. 21. That is not an improvement, it is not worth $2500 when I can't get out of driveway due to increased traffic! Staff explained assessment policy with reference to benefit and how it caps the assessment. 22. City doesn't own Service Road, but City wants to rebuild it, and City wants to reconstruct. Why don't we leave it till it is really bad? City is providing maintenance of frontage road. Based upon City's Pavement Management System, the street needs to be repaired. Do you want to maintain the street privately, including snow plowing? 23. Would cul-de-sac option have some input by MNDOT? Yes, staff expects that with development of Windsor Estates, MnDOT probably wouldn't like it. 24. It there room for a cul-de-sac? Probably not. 25.Why not make a small cul-de-sac? Minimum standard 42' radius. Can be creative, possibly, but would require variance. 26. Who can I talk to with MNDOT? Sherry Narusiewicz, has been involved with Access Management Plan (Highway 55) for MnDOT staff. 27.What are the long range plans for Hwy 55? How far east? Staff showed intersection improvements proposed for intersection wifh 149 by 2020. Staff did not know how far east of the intersection the additional lanes would begin. 28. Are additions to the east for Frontage Road planned? Staff showed North Frontage Road possibilities, but nothing is proposed for the South Frontage Road. 29. Can we go back to cul-de-sac, is there a reason that the road can't just dead end? Turn around for EMS, school bus, snow plow, general public. 30. For Windsor Estates, maybe additional parking lot would be better? Could be possible, but would lose units. 31. All of this seems to be for Windsor Estates? Staff reiterated the City's Pavement Maintenance Program, Pavement Management System, and Capital Improvement Program. 13a INFORMATIONAL MEETING EAST T.H. 55— SOUTH FRONTAGE RD PROJECT 749 TUESDAY, MARCH 30, 1999, 6:30 P.M. Name Address Thomes Thompson 250—Avenue North, South St. Paul Roger Schaaf 515 Chapel Lane, Eagan Vern Schaaf 520 Chapel Lane,Eagan Earl Elling 3295 Hwy 55, Eagan JB Sander Hwy 55, Eagan Barbara Thompson 3225 Hwy 55,Eagan Steve Tietjen 555 Chapel Lane Richard Schindeldecker 616 Sally Circle Bill Griffitte 1500 Norwest F. Ctr., Bloomington, MN 55431 INFORMATIONAL MEETING SELMARK, HARVEY,BURRVIEW ACRES PROJECT 764 TUESDAY, MARCH 30, 1999, 6:30 P.M. Name Address Dou Chapollaine 575 Chapel Lane, Eagan Roxanne Baumann 3245 Hwy 55, Eagan Clayton Grif 565 77"' Street West,Eagan Janelle Waldock Maguire 3325 Wren Lane, Eagan Mike Maguire 3325 Wren Lane, Eagan Gayle Ahlberg 565 Chapel Lane, Eagan Chuck Ahlberg 565 Chapel Lane, Eagan Bill Klotzback 603 Chapel Lane, Eagan Sharon &David Manninum 624 Sally Circle, Eagan 133 Agenda Information Memo April 6, 1999 Eagan City Council Meeting OLD BUSINESS A. WINTER TRAIL MAINTENANCE PLUPOLICY REVIEW ACTION TO BE CONSIDERED: Review and reaffirm/modify the current Winter Trail Maintenance Plan/Policy. FACTS: • On June 2, 1998, the City Council approved the City's first comprehensive Winter Trail Maintenance Plan and Policy incorporating approximately 50% (54 miles) of the City's total Transportation Trail System. • The Policy states that the City Council will consider additions and modifications to the program only once per year at the first meeting in April. • After completing the first operational year of the program, this new service delivery was extremely well received by the community. The staff has received one formal petition as required by the policy to expand it from its current program. In addition, we have also received some comments and requests from individuals that do not meet the policy's criteria of a formal petition. ISS ES • Although the Policy states that no requests for modifications will be considered unless accompanied by a petition of at least 50 property owners within '/4 mile of the requested segment, Staff has included all requests received in this initial year so the Council can get a feel for this Policy requirement. If the Council gives consideration to the requests without supporting petitions, that portion of the policy should be discussed. Additions to the program will result in the need to increase the budget accordingly. ATTACHMENTS: • Memo summarizing requests, costs, and Policy,pages 135� )��and--�t- • Map of current trail plan with requested modifications, enclosed witlwut page#. • Petition regarding Duckwood Dr. request,pages through / 3Y MEMO ' city of eagan TO: TOM COLBERT,DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPT. OF STREETS AND EQUIPMENT TOM STRUVE,PUBLIC WORKS COORDINATOR DATE: MARCH 29, 1999 SUBJECT: WINTER TRAIL/SIDEWALK MAINT. CONSIDERATIONS The following represents a synopsis of costs related to winter trail/sidewalk maintenance based on resources expended for the 1998-99 season. o Estimated 1999-2000 Total Program Cost $152,000 L3 Estimated Cost per mile per season $2,808 (based on 27 operations) J Estimated Cost per foot per season $.54 (based on 27 operations) As the first winter season of citywide trail/sidewalk maintenance comes to a close, the following changes are put forward for consideration. LJ Requests for changes to program: • Petitions (as per policy) 1. Request for addition of sidewalk located on the North side of Duckwood Dr. between Lexington Avenue and Falcon Way Additional 1155 feet (see map) Reason: Homeowners Association currently paying for plowing Impact: Multifamily residential area provided with access to trail system ➢ Estimated additional annual trail maintenance cost: $ 624.00 Other requests 2. Request to add North side of trailway located on Yankee Doodle Road between Pilot Knob Road and Coachman Rd Additional 3315 feet (see map) Reason: Citizen request/access to services Impact: Pedestrian access to services ➢ Estimated additional annual trail maintenance cost: $ 1790.00 3. Request to change to plowing North side of trailway located on Yankee Doodle Road between Coachman Road and Heritage Lane/Blue Cross Road Option 1: Switch maintained segment to North side of Yankee Doodle Rd. No additional trailway if changed from Soutli side(see map) ➢ Estimated additional annual trail maintenance cost: $0.00 Option 2: Add North side trailway to program Additional 1731 feet (see map) ➢ Estimated additional annual trail maintenance cost: $935.00 Reason: Citizen requests-multi-units access to convenience center Impact.Multi-family residential area provided better pedestrian access to services 4. Request to add East side of trailway located on Dodd Road between Hay Lake Rd. North and Cliff Road. Additional 1119 feet (see map) Reason: Citizen request/recreational useage Impact: Extends system to County Road(Cliff Rd.) ➢ Estimated additional annual trail maintenance cost: $604.00 5. Request for addition of trailway located on North side of Cliff Road from Thomas Lake Road to Lake Park Drive. Additional 1283 feet (see map) Reason: Citizen request Impact: Residential access to convenience center ➢ Estimated additional annual trail maintenance cost: $693.00 6. Request to delete East side of trailway located on Pilot Knob Rd. from Wescott Road 418 feet North. Deletion 418 feet(see map) Reason:Narrow boulevard/sand from operations on private property Impact: Results in incomplete trail maintenance segment. Option 1: Switch maintained segment to West side of Pilot Knob Rd. Impact: Loss of service to other existing East side property owners Please see attached 1998-1999 seasonal trailway/sidewalk maintenance summary. We would be happy to provide additional information at any time. ---- - o - 0C, h M O0 o c o c o N O\ U N be� Vhi 6�9 to A vi C O U O O O 0 O 00 O1 tf' op P N M � y � U 0 0 0 0 0 0 0 0 0 o 0 0 o o O O o 0 0 0 0 0 0 0 0 0 O O O O O O O O v? h 0 O O N O v? M lo 0 0 VN 4 t- NID cl " � C D\O+ h O .�. 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DATE ADOPTED: October 15, 1996 REVISED: Revised: June 2, 1998 Basis: The City of Eagan has received continued requests to have the sidewalk and trailway system maintained year around. In addition, the trail system plan element of the 1995 Park System Plan states "Prudent decision making regarding snow plowing must consider the actual amount of trail use gained given the level of investment required". After evaluating two seasons of winter maintenance on a limited segment (3.8 miles) of trails and sidewalks, the City Council decided to expand the program to meet the basic needs of the community and also modify the previous policy. Purpose: The City of Eagan has developed the following policy in order to respond in an orderly, consistent, and fiscally responsible manner to the desires of the community for a basic Winter Trail and Sidewalk Maintenance Program. After reviewing the extent of sidewalks and trails that exist within the community as of 1998 (110 +/- miles), the City Council has determined that those segments that meet the City's basic criteria shall have priority for performance of winter maintenance. After evaluating the cost associated with acquiring the specialty type equipment and the additional personnel resources necessary to provide a reasonable level of service expected by the public, the City Council has determined that this new public service will be provided through private contractual services. Criteria: The following criteria will be used to determine whether a segment of sidewalk and/or trailway should be included in the winter trail maintenance program: 1. Major Arterial Roads. These are thoroughfare roads with 4+ lanes, traffic volumes greater than 5,000 vehicles per day and speed limits of 45 mph or greater. 2. Community Collectors. With 2 traffic lanes and safety lane/shoulders or 4 full lanes of traffic with volumes greater than 3,000 vehicles per day and speed limits from 35-45 mph. 3. Neighborhood Collector Streets: Local streets approximately 1 mile in length with 2 traffic lanes and 2 safety lanes/shoulders, traffic volumes less than 3,000 vehicles per day and speed limits of 35 mph or greater. 4. Local School Walking Route These are trails and sidewalks that are relied upon by the school districts for designated walkers under their bus transportation policy. 5. Other: The Council's discretion will be used to designate other segments as necessary to provide continuity, designated recreational loops, etc. Operational Policies Specific operational policies are hereby adopted to implement a Winter Trail and Sidewalk Maintenance Program on a uniform basis. This will allow the City Council to evaluate the effectiveness, economics and acceptance of this program as necessary to determine the appropriateness of discontinuing, maintaining or modifying the program on a regular basis. 1. Sidewalk and trailway snow removal will be performed only after a minimum of 2" of snow has accumulated resulting from a snowfall event. Accumulations resulting from drifting and/or depositions resulting from public street snow removal operations will be performed as determined necessary by the City. City-wide snow removal operations will begin within 24 hours after the cessation of the last (in case of multiple back-to-back storms) snowfall event and/or when deemed necessary by the City in coordination with public street snow removal operations. The City will attempt to complete all snow removal operations within 24 hours after beginning depending on the event and weather predictions. 2. Snow removal operations will be performed with equipment and operators retained through a private contractual service agreement. 3. The level of service will be limited to what can be provided by mechanical equipment. Due to the limitations of mechanical equipment and trail irregularities, pathways may not be cleared or maintained to a dry pavement standard. No hand work will be performed by City or contractual personnel. Surface irregularities and slippery conditions may result. No ice control (sanding or salting) will be performed by the City or contractor. 4. It is to be expected that snow can be plowed, blown, swept or dumped on public right-of-way and easements on either side of the sidewalk/trail as needed for the best efficiency of operation. 5. Reasonable attempts will be made not to deposit excessive snow in driveways and/or private sidewalks if is operationally or mechanically controllable. However, the removal of any snow deposits that may result will be the responsibility of the adjacent property owner and/or occupant. 6. The City will not be responsible for sand, salt or incidental plow damage to turf or driveways, nor irrigation systems or any landscaping improvements located within public rights-of-way or easements. Any related repair will be the responsibility of the adjacent property owners and/or occupant. 7. In order to perform snow removal operations, pathways must remain free of any obstructions (i.e., vehicles, refuse containers, play equipment, implements, etc.) until the pathway snow clearing operation has been completed. If obstructions are encountered, the City's operation may skip the affected property frontage and the subsequent removal will be the responsibility of the adjacent property owner and/or occupant. 8. School districts will be expected to perform snow removal operations on those segments of public trails and sidewalks adjacent to their property as necessary 1/U to accommodate designated walkers according to their bus transportation policy. Plan Adoption: The sidewalks and trails designated to be maintained by the City of Eagan will be so referenced on the most recent map adopted by Council action and kept on file in the Department of Public Works. Process: The plan adopted by Council action on June 2, 1998, incorporates approximately 54 miles of the total 110 +/- mile system. With approximately 50% of the system not being maintained, it is anticipated there will be requests for other segments to be added. Due to the cost to add additional segments to the overall maintenance program, it is necessary that a need and benefit be demonstrated to justify the expenditure of additional funds. Subsequently, no segment will be considered unless accompanied by a petition of 50 properties lying within '/4 mile of the segment to be considered. All requests will be considered only once per year at the first regular Council meeting in April for possible inclusion into the following season's program. G'.ji,TC/MISC/N'interTraiIPolicy l �/ LEXINGTON PLACE COND OMINIUM A SSO CIA TION EAGAN, MN 55123 March 26, 1999 City Administrator's Office The City of Eagan Eagan Municipal Center Building 3830 Pilot Knob Road Eagan, MN 55122 Re: Winter Maintenance of Sidewalks and Trailways—Duckwood Drive Mayor and City Council Members: The Board of Directors of Lexington Place Condominium Association respectfully request the opportunity to have the matter of snowplowing the above referenced sidewalk placed on the Agenda of the City Council Meeting scheduled for April 6, 1999. Enclosed please find petitions collectively signed by at least 50 homeowners living within I/4 mile of Duckwood Drive. This petition is to request that the City of Eagan consider snow removal from the sidewalk running east and west on the north side of Duckwood Drive,just east of Lexington Avenue, from Lexington Avenue to the Carriage Hills Golf Course. This is a high use sidewalk which serves as the south border to the Lexington Place Condominium Association, a homeowner's association of 232 families, as well as use by single family housing directly to the south. The northeast corner of Duckwood Drive and Blue Jay Way is a public school bus stop and two public newspaper boxes are also located along the sidewalk at both corners served by this sidewalk. Please confirm in writing to the undersigned at 3590 Blue Jay Way, #101, Eagan, MN 55123 that we will be placed on the agenda for the above referenced Council Meeting. Should you have any questions, please call me at 612/951-0592 (days) or 651/688-8246 (eves). Thank you for your consideration in this matter. Respectfully, Lexington Place Condominium Association Al.( -_�� Dee A. Richards Secretary Enclosures PETITION TO THE EAGAN CITY COUNCIL APRIL 6, 1999 WINTER MAINTENANCE OF SIDEWALKS AND TRAILWAYS We, all homeowners living within '/4 mile of the sidewalk running east and west on the north side of Duckwood Drive,just east of Lexington Avenue, from Lexington Avenue to the Carriage Hills Golf Course, hereby request that the City of Eagan consider snow removal from this sidewalk as part of the city's duty to plow public sidewalks. This is a high use sidewalk which serves as the south border to the Lexington Place Condominium Association, a homeowners' association of 232 families as well as single family housing to the south. The northeast corner of Duckwood Drive and Blue Jay Way is a public school bus stop and two public newspaper boxes are also iocated aiong the sidewalk at both corners served by this sidewalk. Signed by: Name (print) Signature nature Address Telephone /fit L.� L r I V�.✓/ tea. �. 'Z 3� t3 J 7� PETITION TO THE EAGAN CITY COUNCIL APRIL 6, 1999 WINTER MAINTENANCE OF SIDEWALKS AND TRAILWAYS We, all homeowners living within '/4 mile of the sidewalk running east and west on the north side of Duckwood Drive,just east of Lexington Avenue, from Lexington Avenue to the Carriage Hills Golf Course, hereby request that thd'City of Eagan consider snow removal from this sidewalk as part of the city's duty to plow public sidewalks. This is a high use sidewalk which serves as the south border to the Lexington Place Condominium Association, a homeowners' association of 232 families as well as single family housing to the south. The northeast corner of Duckwood Drive and Blue Jay Way is a public school bus stop and two public newspaper boxes are also located along the sidewalk at both corners served by this sidewalk. Signed by: Name (print) Signature Address Telephone �A So t. 102p;cecwoc4 "+ 7 6,b cows EIZ 13 R , r io�3 J�rCwe�D �Sr ys� c�oe o. J lull T v�� t,J."I v 1 1 9 s �H s o PETITION TO THE EAGAN CITY COUNCIL APRIL 6, 1999 WINTER MAINTENANCE OF SIDEWALKS AND TRAILWAYS We, all homeowners living within '/4 mile of the sidewalk running east and west on the north side of Duckwood Drive,just east of Lexington Avenue, from Lexington Avenue to the Carriage Hills Golf Course, hereby request that the City of Eagan consider snow removal from this sidewalk as part of the city's duty to plow public sidewalks. This is a high use sidewalk which serves as the south border to the Lexington Place Condominium Association, a homeowners' association of 232 families as well as single family housing to the south. The northeast corner of Duckwood Drive and Blue Jay Way is a public school bus stop and two public newspaper boxes are also located along the sidewalk at both corners served by this sidewalk. Signed by: Name (print) Signature Address Telephone � 35fs3HA 4 AM . +l pvJ n r S n� �Z7 d�+UP Si 4�i �1 d� q,�!-sc 3 5? � G89-4 q &Lj PETITION TO THE EAGAN CITY COUNCIL APRIL 6, 1999 WINTER MAINTENANCE OF SIDEWALKS AND TRAILWAYS We, all homeowners living within '/4 mile of the sidewalk running east and west on the north side of Duckwood Drive,just east of Lexington Avenue, from Lexington Avenue to the Carriage Hills Golf Course, hereby request that the City of Eagan consider snow removal from this sidewalk as part of the city's duty to plow public sidewalks. This is a high use sidewalk which serves as the south border to the Lexington Place Condominium Association, a homeowners' association of 232 families as well as single family housing to the south. The northeast corner of Duckwood Drive and Blue Jay Way is a public school bus stop and two public newspaper boxes are also located along the sidewalk at both corners served by this sidewalk. Signed by: Name (print) Signature Address � � Telephone r -ccs 1 �GSrO 351 X (3�t. J W bSl-ySZ=l�4 C-T S- 9n/1J6 Li —o PETITION TO THE EAGAN CITY COUNCIL APRIL 6, 1999 WINTER MAINTENANCE OF SIDEWALKS AND TRAILWAYS We, all homeowners living within `/<mile of the sidewalk running east and west on the north side of Duckwood Drive,just east of Lexington Avenue, from Lexington Avenue to the Carriage Hills Golf Course, hereby request that the City of Eagan consider snow removal from this sidewalk as part of the city's duty to plow public sidewalks. This is a high use sidewalk which serves as the south border to the Lexington Place Condominium Association, a homeowners' association of 232 families as well as single family housing to the south. The northeast corner of Duckwood Drive and Blue Jay Way is a public school bus stop and two public newspaper boxes are also located along the sidewalk at both corners served by this sidewalk. Signed by: Name (print) Signature Address Telephone � �e X f/0 - �gs 41n gs�-C4 ,v c 1�2sa PETITION TO THE EAGAN CITY COUNCIL APRIL 6, 1999 WINTER MAINTENANCE OF SIDEWALKS AND TRAILWAYS We, all homeowners living within '/< mile of the sidewalk running east and west on the north side of Duckwood Drive,just east of Lexington Avenue, from Lexington Avenue to the Carriage Hills Golf Course, hereby request that the City of Eagan consider snow removal from this sidewalk as part of the city's duty to plow public sidewalks. This is a high use sidewalk which serves as the south border to the Lexington Place Condominium Association, a homeowners' association of 232 families as well as single family housing to the south. The northeast corner of Duckwood Drive and Blue Jay Way is a public school bus stop and two public newspaper boxes are also located along the sidewalk at both corners served by this sidewalk. Signed by: Name (print) Signatu Address Telephone lit AA z 'f l�c o� � /z �c1 / 70 PETITION TO THE EAGAN CITY COUNCIL APRIL 6, 1999 WINTER MAINTENANCE OF SIDEWALKS AND TRAILWAYS We, all homeowners living within '/< mile of the sidewalk running east and west on the north side of Duckwood Drive,just east of Lexington Avenue, from Lexington Avenue to the Carriage Hills Golf Course, hereby request that the City of Eagan consider snow removal from this sidewalk as part of the city's duty to plow public sidewalks. This is a high use sidewalk which serves as the south border to the Lexington Place Condominium Association, a homeowners' association of 232 families as well as single family housing to the south. The northeast comer of Duckwood Drive and Blue Jay Way is a public school bus stop and two public newspaper boxes are also located along the sidewalk at both corners served by this sidewalk. Signed by: Name (print) Signa e A dress Telephone 11� GJb'vl ► � � % 3545 - a. �l�C`Dg�- 3Sys 0 v,.--J c. A `'J GD 3 Agenda Information Memo April 6, 1999 Eagan City Council Meeting B. RECONSIDERATION OF PRELIMINARY PLANNED DEVELOPMENT AND PRELIMINARY SUBDIVISION —HERITAGE DEVELOPMENT ACTION TO BE CONSIDERED: To approve/deny reconsideration of a Preliminary Planned Development and Preliminary Subdivision (Cherrywood Knoll). FACTS: • At its regular meeting on March 2, 1999 the City Council denied the above-referenced request. • The applicant is requesting reconsideration of the Council action so that both items can be continued and the Council can give direction to the developer for revised development plans. • If reconsideration is deemed appropriate, it would be appropriate for the Council to direct that this item be placed on its next regular meeting agenda on April 20, 1999 for purposes of continuing action on both items and providing the developer direction on the development of the site. • Attached is a letter from the developer requesting reconsideration and a narrative regarding a potential revised development plan. Also included is information providing a comparative analysis of impact to the property resulting from the original small lot development plan vs. a standard single-family development plan ATTACHMENTS: (1) through Letter requesting reconsideration and comparative site analysis,pages ,5 �� 612 481 1518 NO.773 F001/002 03/29/99 12:48 HERITAGE DEVELOPMENT, INC. 651 681 4694 HERITAGE DEVELOPMENT *Minnesota *Wisconsin, ♦Kansas March 29, 1999 City,of Eagan' • Mike Ridley 3830 Pilot Knob Road ,Eagan, MN 55 122-1897 Mike: Heritage Development of MN, Inc is requesting a reconsideration of its Cherrywood Knoll preliminary plat. Anew proposal has already been drafted and is ready for staff review. Sincerely, Thomas Van Bische Heritage Development of Minnesota, Inc. 422 East County Road d.St,Pouf,N iN 55117 •Phone'(651)481-0017 •Fax:(651)481.1518 Tog Free:(600)644.0017 ►lAflfr7nP�ipAinmm�nl rnrn 03i29i99 12;4g 612 481 1518 HERITAGE DEOELOPMENT, INC. 4 651 681 4694 NO.773 P002i002 Che oad Knoll : Written Narrative Submittal Requirement. Heritage Development of Minnesota, Inc. is proposing the development of 23 single-family lots on a 12.1-acre parcel of land located at the east end of Chapel Lane and bordered on the north by State Trunk Highway#55. This property is zoned agricultural and is guided in the 12131196, "City of Eagan- Comprehensive Plan as D-1-Single-family(0-3 units/acre). Our proposal is for the development 2 le-family 14is,with e n front yard setback and width at nt �t 1ne,ta�mit LTV. Our mount of treetanqu�res variances for the property. d grading disruption to We are planning on having all governmental approvals completed in time for a single phase construction in the Spring of 1999, with the construction of the first homes by August of 1999. Currently, the property has one single-family residence with a well and septic system. Our proposal includes the platting of this existing home within the sub-division. Unique to the property are elevation changes of 60 feet and a singular access point of Chapel Lane. Much of the area with the greatest elevation change, occurs on the wooded northerly portion of the property which borders Highway 55, Within 600', three sides of the property are surrounding by existing residential land uses. On the remaining northern side is Highway#55. Within about 700,and located just off of Highway #55 and a gravel road called Lois Lane is an existing business with some large equipment_ /si� Date: 3/31/99 Project: Cherry Wood Knoll By: SEF Location: Eagan, Minnesota Subject: Common Excavation Summary For the Proposed Single Family Home Layout For the Proposed Cottage Home Layout Consists of 36 Single Family Homes Consists of 26 Single Family Homes Area Disturbed is 348715 sf Area Disturbed is 456351 sf or 8.0 acres or 10.5 acres Amount of Dirt moved 114662 cy of Cut Amount of Dirt moved 95348 cy of Cut 39852 cy of Fill 87726 cy of Fill Hauled off site 74810 cy Hauled off site 7622 cy of significant trees removed 50% % of significant trees removed 67% 2.1 acres significant woods removed 5.0 acres significant woods removed 15-3 i CBMYWOOD KNOLL COTTAGE HOME LAYOUT* i i i AREA DISTURBED i ' e i i e • _ I ^ ! I CHERRYWFOOD ENOLL I SINGLE FANIII.,Y HOME LAYOUT AREA DISTURBED i i I 00 z Ali 77 III I 0 0,0 -- '. �®., • ` ter . f ® e ® ISs Agenda Information Memo April 6, 1999 Eagan City Council Meeting C. CONFIRMATION OF FINDINGS OF FACT CONCLUSIONS & RESOLUTION OF DENIAL—CITY OF LAGAN ACTION TO BE CONSIDERED: To approve the Findings of Fact, Conclusions and Resolution of Denial of the Cherrywood Knoll Preliminary Subdivision and Planned Development located at the east end of Chapel Lane in the NE i/o of Section 12. FACTS: • At its regular meeting of March 16, 1999, the City Council denied Heritage Development's request for a Preliminary Planned Development and Preliminary Subdivision. ATTACHMENTS: (1) Findings of Fact, Conclusions & Resolution of Denial,pageshrough �5 612 432 3788 651 681 4694:# 2/ 4 SENT BY 3-31-99 : 14:35 : SEVERSON SHELDON-� BEFORE THE CITY COUNCIL CTI'Y OF EAGAN, DAKOTA COUNTY, MINNESOTA In Re: Application of Heritage Development icanta FINDINGS OF FACT, and John and Claudette Sexton (App � CONCLUSIONS AND for a Preliminary Planned Development RESOLUTION and Preliminary Subdivision. On February 23, 1999 following publication of notice to the public, the Advisory Planning; Commission of the City of Eagan conducted a public hearing to consider the application of the Applicants for a Preliminary Planned Development to allow 36 small lot single-family homes with zero lot line construction and a Preliminary Subdivision to allow 36 lots and two outlots on 12.1 acres of property currently known as 502 Chapel Lane, Eagan, Minnesota. The Applicants' representative appeared at the public hearing; and spoke in favor of the request. During; the public hearing, the Advisory Planning Commission received and considered state and citizen input, planning reports and other background information. Following the public ;Sion voted to recommend approval of the Applicants' hearing the Advisory Planning C ommi request. The matter then came before the Eagan City Council at its March 16, 1999 meeting. The Council received, considered and discussed the Advisory Planning Commission recommendations, input from staff and planning reports, together with all tiles, records and prior proceedings and the input of the Applicants and citizens. The Applicants' representative was present and addressed the City Council at this time. Based upon all the files, records, prior proceedings and input which were presented at the meetings, the City Council makes the following Findings of Fact, Conclusions and Resolution. 1s 612 432 37eO SENT BY 3-31-99 ; 14:35 ; SEVERSON SHELDON- 651 681 4694;# 3/ 4 FINDINGS OF FACT 1. The matter of the Preliminary Planned Development and Preliminary Subdivision of property now known as 502 Chapel Lane to Cherrywood Knoll, is properly before the Eagan City Council. 2. The proposed Cherrywood Knoll development is approximately 12.1 acres in area. The proposed Planned Development would allow 36 lots for single-family small lot on zero lot line construction. 3. The proposed Subdivision of the property would allow 36 lots and two outlots on 12.l acres of land. 4. The average lot size for the single-family homes is 7,400 square feet. It is proposed that the Iots have zero lot line setbacks on one side of each lot. 5. At Ieast 30 of the lots in the plan as proposed by the developer fail to meet the city's required minimum lot width, lot area size, minimum street frontage and side and front yard setbacks. 6. Public access to the site is proposed to be by extending a 2,300 foot long dead-end street by another 1,400 feet. The City's standards for cul-de-sacs is 500 feet of maximum length. 7 The Proposed development results in the loss of 188 significant trees (over 50% of the site). The City's ordinance allows removal of only up to 40% without mitigation. 8. The surrounding existing single-family developments all have lots which arc larger in scale than these proposed lots. CONCLUSIONS 1. This matter is properly brought before the Eagan City Council. 2 �SD 612 432 3780 3-31-99 : 1��35 : SEVERSON SHELDON-� 651 681 4694:# 4/ SENT BY 2. The Applicants' proposal would create tots which are below the City's minimum lot arca sire; would not meet the minimum street frontage or width requirement; and do not comply with the City's setback requirements. 3, The tree loss exceeds the amount allowed on site by the City without mitigation. 4_ A second public access is needed to this site, since the proposed access does not meet City standards. 5 The proposed smaller lots are out of character with the existing single-family homes in the area. 6. By the greater weight of the record and information presented, it is hereby determined by the City Council of the City of Eagan that approval of the Preliminary Planned Development and Preliminary Subdivision is not warranted. RESOLUTION The City Council of the City of Eagan does hereby resolve that the applicant's request for Preliminary Planned Development and Preliminary Subdivision are hereby denied. Dated at Eagan, Minnesota this 6th day of April, 1999. CITY OF EAGAN By Patricia E. Awada Its Mayor By: E.J. VanOverbeke Its: City Clerk 3 J,.5— Agenda Information Memo April 6, 1999 NEW BUSINESS A CONTRACT 99-02 MEADOWLAND RIDGE VIEW. SAY HEIGHTS STREET OVERLAY ACTION TO BE CONSIDERED: To approve the plans for Contract 99-02 (Meadowland Addition, Ridge View Acres, Surrey Heights Drive — Street Overlay) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, April 15, 1999. FACTS: • Contract 99-02 provides for the bituminous street overlay of the streets within the Meadowland 1St Addition, Ridge View Acres, and Surrey Heights Drive as outlined and discussed in the feasibility reports for Projects 755, 757, and 758. • On February 2, 1999, the City Council held a Public Hearing for Project 755, Meadowland 1St Addition. No affected property owners were present and the City Council approved the project and authorized the preparation of detailed plans and specifications. • On March 2, the City Council held a Public Hearing for Project 757, Ridge View Acres. No affected property owners were present and the City Council approved the project and authorized the preparation of detailed plans and specifications. • Earlier at the April 6 meeting, the council will have held a Public Hearing for Project 758, Surrey Heights Drive. If the project is approved, it would be appropriate for the City Council to authorize the preparation of detailed plans and specifications under the same contract with Projects 755 and 757. • completed and are being presented to the City The plans and specifications have been Council for their approval and authorization of the advertisement for bids. /60 Agenda Information Memo April 6, 1999, Eagan City Council B. INTERIM USE PERMIT—SMC COMPOST SERVICES ACTION TO BE CONSIDERED: • To approve or deny an Interim Use Permit to allow expansion of the existing yard waste and compost facility onto Outlot G, Gopher Eagan Industrial Park 2°d Addition, located in the SW 1/4 of Section 12, north of Yankee Doodle Road at Elrene Road, subject to the conditions listed in the APC minutes. FACTS: • Since 1992, the County has operated the compost facility. In May of 1997, the City approved expansion of the facility and issued an interim use permit for both Outlots H and I for a period of three years, to expire in June of 2000. The Interim Use Permit for Outlot G is proposed to expire at the same time as the permit for Outlots H and I. • The expansion area is to the east of the existing compost site. The area to be used for compost is below the grade of Yankee Doodle Road, and is set back approximately 50 feet from the property line. The composting area will be surfaced with four to six inches of crushed concrete. The drainage plan is acceptable, and ponding to treat the runoff from Outlot G will need to be constructed. • The Advisory Planning Commission held a public hearing on March 23, 1999, and recommended approval of the Interim Use Permit. ATTACHMENTS: March 23, 1999, APC Minutes, pagesR",,t? 10r— Staff Report, pages through 16/ Page 3 March 23, 1999 ADVISORY PLANNING COMMISSION INTERIM USE PERMIT SMC COMPOST SERVICES Chair Heyl opened the next public hearing of the evening regarding an Interim Use Permit to allow expansion of a compost site on Outlot G, Gopher Eagan Industrial Park 2nd Addition, located on the north side of Yankee Doodle in the SW'/4 of Section 12. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated March 18, 1999. Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. No members of the public addressed the Commission. Chair Heyl closed the public hearing. Member Frank addressed his appreciation for the landscaping that had been previously installed by the applicant and noted his approval for the proposed plan. Member Frank moved, Member Anderson seconded, a motion to recommend approval of an Interim Use Permit to allow expansion of a compost site on Outlot G, Gopher Eagan Industrial Park 2nd Addition, located on the north side of Yankee Doodle in the SW'/4 of Section 12, subject to the following conditions: 1. The Interim Use Permit shall be recorded within 60 days of its approval by the City Council. 2. This permit shall expire June 3, 2000, concurrent with the other interim use permits for this compost facility. 3. This interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 4. The expansion shall comply with the plans dated February 16, 1999. 5. A ponding area shall be constructed to contain runoff from the expansion on Outlot G. The design of these ponding areas is subject to review and approval of City Water Resources staff. 6. A grading/excavation permit is required for the grading of the site. All voted in favor. �6 � PLANNING REPORT CITY OF EAGAN REPORT DATE: March 18, 1999 CASE: 12-IN-01-01-99 APPLICANT: SMC Compost Services HEARING DATE: March 23, 1999 PROPERTY OWNER: Gopher Resources PREPARED BY: Pamela Dudziak REQUEST: Interim Use Permit • LOCATION: Outlot G, Gopher Eagan Industrial Park 2"d Addition COMPREHENSIVE PLAN: IND—Limited Industrial ZONING: PD—Planned Development SUMMARY OF REQUEST SMC Compost Services is requesting an Interim Use Permit for the expansion of the yard waste and compost facility located north of Yankee Doodle Road at Elrene Road in the SW 1/4 of Section 12. The existing facility is located on Outlots H and I, Gopher Eagan Industrial Park 2"a Addition, and SMC is seeking to expand composting operations to the east onto Outlot G. AUTHORITY FOR REVIEW City Code Section 11.22 defines and interim use as a"temporary use of property until a particular date, until the occurrence of a particular event or until zoning regulations no longer permit it." This section further provides that the council may issue interim use permits for an interim use of property if: A. The use is deemed to be temporary in light of the comprehensive guide plan designation for the property site on which the use is located and the use conforms to the zoning regulations herein; B. The date or event that will terminate the use can be identified with certainty; C. Permission of the use will not impose additional costs on the public if it is ne essary for the public to take the property in the future; and D. The user agrees to any conditions that the council deems appropriate for permission of the use; and /6� Planning Report—SMC Compost Services May 27, 1997 Page 2 E. The use meets the standards set forth in the zoning regulations herein governing conditional use permits. City Code Section 11.40, Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal,water and sewer systems and schools. E. Will not involve uses, activities,processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. BACKGROUND/HISTORY In June of 1992, the Eagan City Council approved an interim use permit to allow a County compost and yard waste facility on Outlot 1, Gopher Eagan Industrial Park 2nd Addition. A five- year term was established for the interim use permit and it expired in June of 1997. In May of 1997, the City approved expansion of the facility onto Outlot H and issued the interim use permit for both Outlots H and I for a period of three years, to expire in June of 2000. EXISTING CONDITIONS The existing facility takes access from Yankee Doodle Road opposite Elrene Road. The topography is such that the compost area is below the grade of Yankee Doodle Road. Natural vegetation and trees buffer the compost area to the north and west. However, the site is open to Planning Report— SMC Compost Services May 27, 1997 Page 3 the south. After renewing the interim use permit in 1997, SMC landscaped the site along Yankee Doodle Road. Southwest of the site are townhomes which are under construction. Other surrounding property is vacant and guided and/or zoned for industrial development. The adjacent property to the north is undeveloped and the City is in the process of acquiring it for parks development. The City also owns Outlot I and it is anticipated to be developed as a parking area to support the future park north of the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Vacant; Zoned I-1, Limited Industrial; Guided IND, Industrial South - Townhomes; Zoned R-3, Residential Townhome; Guided D-III, Mixed Residential and Vacant; Zoned PD, Planned Development; Guided IND, Industrial East - Vacant (Gopher Smelting and Refining Co.); Zoned PD, Planned Development; Guided IND, Industrial West - Under construction (Professional Plastics); Zoned I-1, Limited Industrial, Guided IND, Industrial EVALUATION OF REQUEST Compatibility with Surrounding Area—The site is located within an industrial district. The property to the north is undeveloped and the City plans to acquire it for future parks development. The City owns Outlot I and has a lease agreement which allows the property to be used by SMC. Operations—The composting operation potentially can produce odors and noise which may become a nuisance. Operations are conducted to minimize the off-site impact of these potential nuisances. Odors are controlled through proper maintenance of the compost materials to prevent the establishment of odor producing bacteria. Noise is produced by the intermittent use of equipment to prepare and maintain the compost materials and has not been a problem in the past. Dakota County conducts regular inspections of the facility pursuant to the County's solid waste facility license. Site Plan—The existing composting area is located on Outlots H and I. The expansion area is to the east, on Outlot G. The area to be used for compost is below the grade of Yankee Doodle Road, and is set back approximately 50 feet from the property line. The composting area will be surfaced with four to six inches of crushed concrete. Landscapes—The site was landscaped along Yankee Doodle Road after renewal of the interim use permit in 1997. The area between the proposed windrows and Yankee Doodle Road is wooded and therefore, no additional landscaping is necessary. /�O/s Planning Report— SMC Compost Services May 27, 1997 Page 4 Grading/Storm Drainage—The grading plan is acceptable. The site slopes from south to north away from Yankee Doodle Road. The south and northeast portions of the site are wooded. A grading and excavation permit is required for grading of the site. Wetlands/Water Quality—There are no jurisdictional wetlands within the area affected by the proposed expansion. Runoff from operations on Outlot I is contained within a series of depressions along the western margin of the site. Because of the leachate from the composting plant materials, the quality of water runoff is very poor. For this reason when the facility expanded to Outlot H in 1997, a two-tiered ponding system was constructed to minimize discharge from the site as much as possible and to minimize the discharge to Pond EP-2 on the Borchert-Ingersoll property to the north. Pond EP-2 has been classified as an indirect contact recreation waterbody because it will be included as a major recreational and scenic feature in the proposed North Park. Runoff from Outlot G is also proposed to be treated in a two-tier pond system. Runoff from Outlot G will discharge to a collection pond (Pond C), which was oversized when it was constructed so that it could accommodate the expansion. Pond C then discharges to the leachate testing pond (Pond B) serving both Outlots G and H, and Pond B discharges to a channel that enters Pond EP-2 on the Borchert-Ingersoll property to the north. Utilities—There are currently no utilities serving the site and none are proposed. A trailer for the facility attendant is located on the site and is equipped with a telephone. A portable restroom is also available at the site. Access/Street Design—Access to the site will be taken through an existing access road to the present compost site. The access road directly aligns with Elrene Road at Yankee Doodle Road. Access and unauthorized dumping are regulated by a gate, which is locked when the facility is closed. The 1992 permit required the access road to be paved to the gatehouse. Although the access road is not paved completely to the gatehouse, the pavement extends about 200 feet into the property and appears to be sufficient to serve this interim use. Easements/Rights of Way/Permits—A grading/excavation permit is required for the grading of the site. The applicant is responsible for obtaining the appropriate license from Dakota County to operate the facility. Tree Preservation—No tree removal is proposed. Parks and Recreation—The City currently owns Outlot I and plans to eventually develop it as an access and parking lot to support the future park north of this site. �6 6 Planning Report— SMC Compost Services May 27, 1997 Page 5 SUMMARY/CONCLUSION The proposed compost site and expansion appears compatible with the surrounding area and satisfies the interim use permit criteria outlined in the City Code. Ponding to contain runoff from the expansion on Outlot G will need to be constructed. ACTION TO BE CONSIDERED To recommend approval or denial of an Interim Use Permit to allow a composting and yard waste facility to operate on Outlot G, Gopher Eagan Industrial Park 2 n Addition, located northeast of Yankee Doodle and Elrene Roads in the SE 1/4 of Section 11 and SW '/o of Section 12. If approved, the following conditions should be included: 1. The Interim Use Permit shall be recorded within 60 days of its approval by the City Council. 2. This permit shall expire June 3, 2000, concurrent with the other interim use permits for this compost facility. 3. This interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 4. The expansion shall comply with the plans dated February 16, 1999. 5. A ponding area shall be constructed to contain runoff from the expansion on Outlot G. The design of these ponding areas is subject to review and approval of City Water Resources staff. 6. A grading/excavation permit is required for the grading of the site. := CIIE$11110 E]1 ICS I ' ...IN M■i■�■■■ MINN I� �0 ♦ 1� r � ■� ■i/I111/1�� WON Map Prepaed using ERSI Arc%Aew 3.1. Pa bow map i.ft., an *City of Eagan by NkoW C<xj*Lw-d&rvW Dep�&W m=wt as of.:. �• C--Ms*D"op-W9 Depwbmr* THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information. Zoning and Comprehensive Guide Plan SMC Compost Services Land Use Map Case No. 12-IN-01-01-99 Zoning Map e � Current Zoning: PD � o PD PD Planned Development PD PD', L 0 �tl.mrcn IF PD PD PD oes 9 00o uN r..e Comprehensive Guide Plan II II Land Use Map ssU � IND O i IND ® IND MIA Current Land Use Designation: Via. IND IND ♦ de�1+•M�e Limited Industrial .� IM ® ® ®® ® !IND IND IND ' IND w"a a o00 1:a Feat 1'? N parcel base map Int-bon provided by Dakota County Land Surwy Department 77/14190. Zoning Information provided by La..ronce Group 1996 and updated by City Staff. 40�-city of Eagan Z N' E THIS MAP IS INTENDED FOR REFERENCE USE ONLY C0/1 x"tyDevd p hent DqwtTw# The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S � n � e x 4 B �, � 1 � 11 ; � � 1• I I i �� i � 1 z 1 • � �■ ` 1 � 4 }.I it I ! I , � i rl W �� 11 'tli _ )✓tl 1 1%1 - � r o t r � 3. 11 I i l l 01 I I _ 1 a mop� \ n6;W3 n _l iWI t. o ` 0 3 `yaeisoenz*_3 i I 3N3 �I 70 3, EXISTING CONDITIONS t t • ' - G V h � 7 t � � K t � e'i t e I I f i fi- -T 1 j g a $ t t yx ol i Vit.\ �Ii•� t �� j � u I �' .t •t �� t i�st vt..l v t��it.>t� t I I I � t�•.t•.1 :s'� t �, .�� ,i : �I I as 1 �e / ,• � .t� _�,Ott I II� � .�� i �- -- ( I I V1 =�� \I a 11 ...' ` \ �� ;•t •tl 11 ,�1 � ', i a �� E \ I �� Ili Itl �•� � � �� I II ' � i I I I I - W Ji �7y9� l� — ��e.o�—wr3 j � I Q •� ` I Q W I {t Li W N W w �__ i. W QV 0O Iii 3N3�3 i�4 PROPOSED EXPANSION Agenda Information Memo April 6, 1999 Eagan City Council Meeting C. INTERIM USE PERMIT—WAYZATA BAY CENTER COMPANY (ISD 191) ACTION TO BE CONSIDERED: To approve or deny an Interim Use Permit (IUP) to allow A 6,000 square foot expansion to their existing 10,00 square feet of classroom space within the Cedarvale shopping center located at 3914 Sibley Memorial Hwy in the NE '/4 of Section 19 subject to the conditions listed in the APC meeting minutes. FACTS: ➢ In the spring of last year, the City approved an interim use permit allowing ISD 191 to occupy 10,000 square feet of the shopping center for classroom space. Currently, the space is utilized by between 36 and 50 students in grades 7-12. Under the conditions of the current IUP, the permit shall terminate on June 1, 2008. ➢ The proposed classroom expansion is intended to allow the school district to fully consolidate it's Special Needs Program to accommodate students in grades K through 6. As a result of the proposed Cedarvale classroom expansion, the applicant anticipates a maximum of 90 students within the entire classroom facility (existing facility plus expansion). ➢ Since the approval of the IUP, the City has formally begun work on the Cedar Avenue/Highway 13 Redevelopment Study, the boundaries of which include the subject property. While no specific conclusions have been drawn, the results of the Redevelopment Study may impact the future of the Cedarvale Mall. This raises some question regarding the term of the IUP request. ➢ At their regular meeting on March 23, 1999, the Advisory Planning Commission held a public hearing to consider the Interim Use Permit and recommended approval subject to the conditions listed in the APC meeting minutes. ➢ Approval of this IUP will have the effect of terminating the existing IUP, resulting in a single IUP allowing 16,000 square feet of the Cedarvale Mall to be used by ISD 191 for its Special Needs Program. ATTACHMENTS (3) March 23, 1999 APC Meeting Minutes page l-93 9 el Staff report, pages/?, through as Pat Geagan correspondence dated 3/31/99, pages��through � Page 4 w' March 23, 1999 ADVISORY PLANNING COMMISSION INTERIM USE PERMIT WAYZATA BAY CENTER COMPANY Chair Heyl opened the next public hearing of the evening regarding an Interim Use Permit to add an additional 6,000 S.F. of classroom space for the Special Needs Program in the Cedarvale Mall, located at 3920-3988 Sibley Memorial Highway in the NE'/4 of Section 12. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated March 18, 1999. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Mr. Kirmis noted the current conditions with respect to an existing interim use permit issued by the City. The applicant addressed the Commission and stated that the school has been a good tenant in the Cedarvale Shopping Center and has done a particularly good job in controlling the student activities. The School District's Director of Individualized Student Services referred the Commission to the letter from the City's Chief of Police which was contained as part of the Planning Report. Discussion ensued regarding whether a school resource officer was needed at the site. The applicant stated that in discussions with the Chief it was her understanding that the concerns could be addressed through staffing without the use of a school resources officer. Chair Heyl closed the public hearing. Commission Members discussed the issue of staffing with the applicant and in particular the student to staff ratio. The applicant indicated that in its proposal the staff at the classroom area would double and there would be an additional increase in the staffing of a psychologist. Chair Heyl noted that there was no indication of significant complaints with the existing use by the applicant. Commission Members questioned if and how the applicant's proposal would effect the Cedarvale area study presently being undertaken by the Council. In response to a question, the applicant indicated that the expanded use would require approximately $200,000.00 of improvements. Chair Heyl noted that the existing interim use permit allows the same activity to continue until the year 2008. Member Tilley moved, Member Huusko seconded, a motion to recommend approval of an Interim Use Permit to add an additional 6,000 S.F. of classroom space for the Special Needs Program in the Cedarvale Mall, located at 3920-3988 Sibley Memorial Highway in the NE'/4 of Section 12, subject to the following conditions: 1. The Interim Use Permit shall be recorded within 60 days of its approval by the City Council. 2. The permit shall terminate on June 1, 2008. 193 Page 5 March 23, 1999 , ADVISORY PLANNING COMMISSION - 3. School operations shall be limited to 8:00 a.m. — 4:00 p.m. 4. The number of students shall be limited to 90. 5. All students shall be bussed to and from the site. 6. No school or recreational activities shall be allowed on-site outside of the Cedarvale building. 7. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 8. The existing Interim Use Permit shall be terminated. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: March 18, 1999 CASE: 19-IN-02-02-99 APPLICANT: Wayzata Bay Center Co. (ISD 191) HEARING DATE: March 23, 1999 PROPERTY OWNER: Wayzata Bay Center Co. PREPARED BY: Bob Kirmis REQUEST: Interim Use Permit LOCATION: Cedarvale Shopping Center COMPREHENSIVE PLAN: Community Shopping Center(CSC) ZONING: Community Shopping Center (CSC) SUMMARY OF REQUEST Wayzata Bay Center Company is requesting approval of an Interim Use Permit (IUP) to allow a 6,000 square foot expansion to their existing 10,000 square feet of classroom space within the Cedarvale shopping center located at 3914 Sibley Memorial Hwy in the NE 1/4 of Section 19. The additional classroom space would be used by the Burnsville-Eagan-Savage Independent School District 191 (ISD 191) Special Needs program. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.22 states: The Council may issue interim use permits for an interim use of property if: A. The use is deemed to be temporary in light of the Comprehensive Guide Plan designation for the property site on which the use is located and the use conforms to the zoning regulations herein; and B. The date or event that will terminate the use can be identified with certainty; and C. Permission of the use will not impose additional costs on the public if it is necessary for the public to take the property in the future; and D. The use agrees to any conditions that the Council deems appropriate for permission of the use; and 195- Planning Report—ISD 191 NP March 23, 1999 Page 2 E. The use meets the standards set forth in the zoning regulations herein governing conditional use permits. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Planning Report—ISD 191 IUP March 23, 1999 Page 3 BACKGROUND/HISTORY Cedarvale Shopping Center- The Cedarvale shopping center was the City's first community shopping center. Cedarvale provided a significant retail component in the pre-interstate era of Eagan. Access was provided via Cedar Avenue, Highway 13, and local streets. Construction of the Cedar Avenue freeway and the re-alignment of Highway 13 in this area resulted in a somewhat convoluted access to the center. Combined with changes in retail shopping needs and the addition of more and newer retail alternatives adjacent to the new interstate freeway, Cedarvale's vitality as a community shopping center began to wane. For about the last decade, Cedarvale has been functioning as more of a destination/service center while Town Centre, Cliff Lake, and the Promenade are primarily serving the City's community shopping retail needs. Special Needs Program—ISD 191 - In the spring of last year, the City approved an interim use permit allowing ISD 191 to occupy 10,000 square feet of the shopping center for classroom space. Currently, the space is utilized by between 36 and 50 students in grades 7-12. Under the conditions of the current IUP, the permit shall terminate on June 1, 2008. According to the applicant, the proposed classroom expansion is intended to allow the school district to fully consolidate it's Special Needs Program to accommodate students in grades K through 6. Specifically, K-6 students would be relocated from Cedar School to Cedarvale. Following the relocation of the K-6 students, the Cedar School would then be used solely for early childhood special education (birth through five years of age). As a result of the proposed Cedarvale classroom expansion, the applicant anticipates a maximum of 90 students within the entire classroom facility (existing facility plus expansion). Cedarvale Area Redevelopment Study - Since the approval of the IUP, the City has formally begun work on the Cedarvale Area Redevelopment Study, the boundaries of which include the subject property. The objective of the study is to create a viable, mixed use area that takes advantage of the areas innate highway visibility and accessibility while maintaining compatible land use relationships with surrounding uses. While no specific conclusions have been drawn, the results of the Cedarvale Area Redevelopment Study may impact the future of the Cedarvale Mall. This raises some question regarding the term of the IUP request. The Cedarvale area is also being considered as a potential Tax Increment Financing (TIF) Redevelopment District. If the Council creates such a district, a redevelopment strategy for the area will be produced. The impact of redevelopment to the Cedarvale Center, if any, is unknown at this time. / /27 Planning Report—ISD 191 IUP March 23, 1999 Page 4 EXISTING CONDITIONS As previously mentioned, the Special Needs Program currently occupies 10,000 square feet of the Cedarvale shopping center within space previously occupied by Snyders. The classrooms accommodate between 36 and 50 students in grades 7-12. The IUP was approved in the spring of last year subject to the following conditions: 1. The permit shall terminate on June 1, 2008. 2. School operations shall be limited to 8:OOam—3:OOpm. 3. The number of students shall be limited to 50. 4. All students shall be bussed to and from the site. 5. No school or recreational activities shall be allowed on-site outside of the Cedarvale building. 6. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. Including the ISD 191 expansion and pending request by the Dakota County Technical college to lease classroom space within the shopping center, 22,100 square feet or approximately 17 percent of the 131,000 square foot center would be devoted to classroom use. SURROUNDING USES All of the property immediately surrounding the Cedarvale shopping center is zoned and guided Community Shopping Center. EVALUATION OF REQUEST Compatibility with Surrounding Area- The compatibility of this use at this location is difficult to determine. The proposed use is not listed as a permitted or conditional use in the CSC zoning district. The Interim Use Permit process may allow for the introduction of a use in an area where it would not normally be allowed. The compatibility of the proposed use expansion will not likely be known until the use is in operation. /� 9 Planning Report—ISD 191 IUP March 23, 1999 Page 5 It should be noted however, that as part of the City's consideration of the existing IUP, a determination was made that the use (at its current intensity) appeared compatible with the surrounding area. Since the inception of the school last September, the Eagan Police Department has responded to 16 calls for service. As indicated in the attached Police Department correspondence, this call load has raised some concerns particularly in regard to enforcement responsibilities. This issue will be addressed further in a latter section of this report. Site Plan - The proposed use will have no visible impact on the exterior of the existing building or the site in general. According to the applicant, the proposed classroom expansion will add up to six bus trips per day and approximately ten cars for staff. Such additional traffic is well within the capabilities of streets serving the property. Whereas the existing IUP establishes student hours of 8:00 a.m. —3:00 p.m., expanded student hours of 8:00 a.m. —4:00 p.m. have been proposed as part of the classroom expansion. Term - The applicant is requesting a nine year term for this permit. A portion of the City's authority to grant an IUP requires that the date or event that will terminate the use can be identified with certainty. As in the case of the previous IUP request, staff notes that it may be prudent to initially limit the term of this permit to a lesser amount of time. Once the Special Needs program has operated for a year or two and the findings or the Cedarvale Area Redevelopment Study become available, the City would be in a better position to determine the suitability of this use at this location. Law Enforcement Issues - As indicated in the attached correspondence, the Police Department has raised concerned over law enforcement responsibilities associated with the proposed school expansion. Of particular concern is the strong likelihood of their increased involvement with this program. In response to these concerns, the Police Department has recommended either; 1) a fulltime police officer be assigned to Cedar-vale or 2) ISD 191 increase its supervisory staff. SUMMARY/CONCLUSION The proposed use is not permitted or conditional in the CSC zoning district; however, the use can be allowed via an Interim Use Permit. The term of the permit must be fixed. The applicant is requesting a nine year term. Whether or not any law enforcement/supervisory related conditions should be imposed as conditions of IUP approval is considered a policy matter to be determined by the City. Planning Report—ISD 191 IUP March 23, 1999 Page 6 Approval of this IUP will have the effect of terminating the existing IUP, resulting in a single IUP allowing 16,000 square feet of the Cedarvale Mall to be used by ISD 191 for its Special Needs Program. ACTION TO BE CONSIDERED To recommend approval or denial of an Interim Use Permit (IUP) to allow a 6,000 square foot expansion to ISD 19 l's existing 10,000 square feet of classroom space within the Cedarvale shopping center located at 3914 Sibley Memorial Hwy in the NE '/4 of Section 19. If approved, the IUP shall be subject to the following conditions: 1. The Interim Use Permit shall be recorded within 60 days of its approval by the City Council. 2. The permit shall terminate on June 1, 2008. 3. School operations shall be limited to 8:OOam—4:OOpm. 4. The number of students shall be limited to 90. 5. All students shall be bussed to and from the site. 6. No school or recreational activities shall be allowed on-site outside of the Cedarvale building. 7. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 8. The existing Interim Use Permit shall be terminated. / g0 wills 0 ,!ice py 'lieu in irk�.JiJ • � � tee► aNI n c�rwQz2;rwc:: �� ©�t�p. .-,�47�■■.�, d r■■a �E 47d cr Q:7G��D a51 ��1 p 'Vii••, .••!�� '�►•� un sl •>. .7 1 . ME I riG1 t�E�+La■l;[1Ei &A"" �`i��` Vp,��fi�•.`�0 nai rd�l nr�rser nt� D�CiV�� ul��AD� ian 9 ai � B© oe �1�� •CO /I�.��, 5� -�iF.:�S�aG��5.a6:�p OC w �I�j^ O*•'�� Cr22S�QC��'� ■i r. ©tea ra t1111 . B 3FJ 1a�J ©�.,tst►��I© •p.. - YGGDQQQI�C,a FLI a 64 ■� IIJ9 �.rL��; SOH ��11►j�i ❖ LR it010 gas Development/Developer. Application: Case No.: 19-IN-02-02-99 111�Cft of Ea � �. E •-.THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information. 1. gan •: •: Zoning and Comprehensive Guide Plan Wayzata Bay Co. Land Use Map Case No. 19-IN-02-02-99 Zoning Map 'PD G9 t D ,CS Current Zoning: ' CSC Y A Community Shopping Center y°6 PK Tib � CSC • CSC R-4 • R-4 PF � AG R- .• �1 /Fes/./7\ ' •oo • •0o uoo r..t Comprehensive Guide Plan Ll U Land Use Mapat IN IND 111 CS 1t 1 w'P I Current Land Use Designation: ®G P CSC •°� Community Shopping Center PF CS 0 �• CSC D-IV AIIL * C♦ D•I •ee • •o0 1200 Feet ga F-1 baae map Information p-1ded by Dakota county land Survey Depnf arbne12114198. h Zoning Information provlded by Lavvnnce Group 1896 and moms i by City Stan. City of Eagan ",+E THIS MAP IS INTENDED FOR REFERENCE USE ONLY C.OR71w4tyDeVeIC/)1 ent rpw?t The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S •s � 3� � Y \ t .\ t `\ _. ... _�• Via/ \ ~ °: �� .may ��,'•�\ U \\\ \ \\ x1� � q \ ww w o w o l a (V a LAJ 93 - SITE PLAN R y i� - - - _ - - - - - - - - - - - - - - - - L4a — - - - - -- - - - - - - -- - - - - - - - - - - - - -- Lr) - - - -- - - - - - - - L y I rn Q1 - - _ - - - - - . - - `^ I C�-.rte. \ C u CP \1L/ A, ni cu cn C) - �, FLOOR PLAN WIRTANEN February 15, 1999 CLARK LARSEN Ms. Pam Dudziak City of Eagan Architects Inc. Planning Department 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Cedarvale Mall Interim Use Permit Ms. Dudziak, Cedarvale Mall would like to lease an additional 6,000 s.f. to the Burnsville-Eagan-Savage School District for their Special Needs program. The term of the lease would be 9 years. We hope to begin construction in April, with a July completion in preparation for the upcoming school year. Currently, the school district's Special Needs Program (Students with learning, behavioral and emotional difficulties) is housed in two facilities. Vale serves forty-six students in grades 7 through 12, Cedar School serves 16 students in grades K through 6. It is their desire to consolidate the program into one facility. It will provide a more cohesive and interactive staff along with program efficiencies. We anticipate a maximum of eighty to ninety students, one administrator, twelve teachers and fifteen teaching assistants. There will also be two social workers, a physical education teacher and support staff. Hours will be from 9:00am until 4:00pm. Students would arrive and depart by 32 passenger buses, four to six total buses per day. They would load and unload at the schools' main entry on the north. The facility is designed for small group and individual learning, no more than eight students per classroom. Students are given basic classroom instruction along with instruction in everyday living skills. The program is self contained and highly supervised. Currently, the City's "Zoning" and "Comprehensive Guide Plan" label Cedarvale Mall as "community shopping center". The surrounding properties are largely zoned commercial with some multiple-unit dwellings (an allowed conditional use). We are bounded by Highway 13 to the Northwest and Highway 77 to the Southwest. J APPLICANT NARRATIVE Page 2 The proposed parking and traffic patterns will be minimally effected. We will add up to six bus trips per day and approximately ten cars for staff. The parking is already there and faces Highway 13, away from all adjacent land uses. Accessible parking is adjacent to our entry. The hours of operation would begin slightly earlier than the mall, but would also conclude by mid- afternoon, prior to peak mall usage. We only plan on minor changes to the mall itself. The corridor within the mall will remain, all new finishes will match the existing. Our current entry will be maintained. On the exterior we will install a new metal exit door painted to match the wall. This will be the only visible alteration to the mall. We should not impact the mall in any way. As we stated last year, we do not see any conflict of use in this project. We feel it is a good use of an existing underutilized facility. Over the past decade, with the change in traffic/shopping patterns and the addition of newer malls, the Owner has seen Cedarvale Mall slowly decline as a community shopping center. We look at the addition of classroom space as a way to stabilize the mall and potentially help revitaltize it. Educational facilities and shopping centers are both "user friendly" services that benefit the community. Neither should detract from the other. I hope that this information meets your needs. Attached are full size and 8'/" x 11"site plans and the sketch floor plans. Also, a copy of the informational letter sent to me by the school district is attached. Please contact me if you have any questions. Thank you. Sin erely/ ul D. Anderson, AIA WCL Associates, Inc. (G:\9800\9916 vec_cs\letters\L 0215pd.wpd) l l� ' MEMORANDUM EAGAN POLICE DEPARTMENT 3830 Pilot Knob Road T.a° Eagan, MN 55122 stiff Lt 651-6814700 651-681-4738 FAX DATE: March 17, 1999 TO: Mike Ridley, Senior Planner FROM: Pat Geagan, Chief of F olic 4 SUBJECT: Vale Education Center The recent request for the expansion of the Vale Education Center at 3918 Cedarvale Boulevard has raised issues of concerns for the Eagan Police Department. We understand that all children need a place to be educated, but as a police department it our job to make sure that the students, educators and public are safe in the learning environment. Since the inception of the school in September of 1998, the Eagan Police Department has responded to approximately 16 calls for service. A query of the address documents the following. 5 - assault reports (two incidences of students striking their teachers, student hitting another student with a chair, student pushing and threatening bodily harm to teacher, student punching student) 2 - criminal damage to property 4 - 9-1-1 hang-ups 1 - weapons issue (razor blade) 1 - disorderly conduct (throwing desks) 1 - info/student leaving the school 1 - assist other department/theft and drug possession 1 - possession of tobacco 16 total ** The above cases resulted with criminal charges being filed with the exception of the 9- 1-1 hang-ups. The above call load may appear to be low, but when you take into consideration that there are only 30- 40 students at the school at a given time and the calls for service have been during a 7 month period it raises concerns. You must also consider that a majority of these calls require at minimum two patrol officers spending an average of one hour at the school. During this time both officers are not available for other calls in the community. / E77 POLICE DEPARTMENT CORRESPONDENCE Another concern that also must be addressed is that the expansion of the school will open the facility to K-12 students, opposed to the current 7-12. Because of the younger age school children, it is safe to assume that Dakota County Social Services and Children Protection may be more involved. This activity will also increase the need for law enforcement involvement through cross reporting guidelines. The police department has also learned that approximately 25% of the student population at Vale will consist of Scott County residents because of the Burnsville/Eagan/Savage school attendance boundaries. Is it fair to expect the Eagan/Dakota County residences pay for services that are provided to these students? We have checked with other similar level V programs,(a level five program is provided to special education students who have escalated their behaviors beyond the capabilities of a mainstream school) specifically Thompson Heights in So. St. Paul (district 917) and Dakota Ridge in Apple Valley(district 196) and learned the following. Dakota Ridge has approximately 120 students ranging from K-12 and they employ a fulltime Deputy from Dakota County Sheriff Department. At Thompson Heights, their student population is approximately 160 students and they also employ a full-time deputy from the Sheriff's department. Both officers spoke of how busy they are on a daily basis, although specific numbers could not be obtained. With the increase in student population and the new age diversity, it is the recommendation of the Eagan Police Department that a fulltime police officer be a consideration for the expansion of the Vale Education Center because of an expected call for service increase. It has been suggested that Eagan's current SRO (school resource officer)be utilized. At the present time, the Eagan Police Department does provide SRO services to four middle and high schools in Eagan, assigning the officer to another school would interfere with the current contracts that have been established with the Eagan and Burnsville school districts. The annual cost of a SRO is approximately $82,000, which covers salary and benefits. This does not include the cost of equipment that the officer would need to perform their duties (i.e. squad car, tape recorders, cameras, etc.) In closing, a second alternative that may be more viable is to increase the District 191 staff on campus. We feel that an increase in staff would lower the student/staff ratio. This alternative would provide more supervision and counseling services to these at-risk or vulnerable children. Furthermore, the one to one service would assist in the de-escalation of inappropriate behaviors and decrease the need for law enforcement intervention. 1 ' POLICE DEPARTMENT MEMO city of eagan DATE: MARCH 31, 1999 TO: TOM HEDGES, CITY ADMINISTRATOR MIKE RIDLEY, SENIOR PLANNER -EiTFROM: PAT GEAGAN, CHIEF OF POLIC SUBJECT: VALE EDUCATION CENTER, CEDARVALE Following the last Planning Commission Meeting, School District 191 asked to meet with us to discuss the expansion of the Vale Education Center and our memorandum dated March 17, 1999. During that meeting with school representatives Jerry Ackerman and Susan Grissom,we discussed my concerns about the potential need to place a school resource officer at the Education Center. Although we have officers assigned to other schools, the Vale Center presents student behavioral problems that our staff is not trained to respond to. I am concerned about the potential liability the City would have with an officer in that environment. I did explain to School District 191 that, if a crime occurred, the Eagan Police Department would respond and take appropriate action. As a result of our meeting, school officials made it clear that they were not requesting a police officer to be assigned to the Vale Center. It is their intent to provide for the staff levels needed to supervise and counsel the `at risk' children going to that school. In reviewing the calls for service since the inception in 1998, I feel this arrangement would work best for all parties involved. Attachment BURNSVILLE • EAGAN • SAVAGE INDEPENDENT SCHOOL DISTRICT 191 J Individualized Student Services • (612) 707-4000 • Fax (612) 707-4002 Cedar School • 2140 Diffley Road • Eagan, Minnesota 55122 March 24, 1999 Chief Pat Gcagan Eagan Police Department 3830 Pilot Knob Road • Eagan, MN 55127 Dear Chief Gcagan: I want to provide you with additional information as we work to expand our program at Vale Education Center. The Burnsville-Eagan-Savage School District #191 currently serves 50 secondary students in our program at Cedarvale and 16 elementary students at Cedar School. We would like to expand our program at Vale so we will have the capacity to serve up to 96 students, kindergarten through grade 12. Elementary age students would no longer be housed at Cedar School. Characteristics of Students: All students demonstrate the need for small group instruction because of learning difficulties, behavior difficulties, or emotional difficulties. Many of the older students work part of the day. Others attend the Dakota County Technical College. Some students are main streamed into their respective home school buildings for a portion of the day. Student Hours: We anticipate that the junior and senior high students will attend school from 8:00 - 2:30 Elementary students will attend fi-om 9:00 - 3:00. Transportation: All students will arrive via van or small (32 passenger) busses. Students are not allowed to drive to school. 1 anticipate that there will be 3 additional busses. Secondary students and elementary students will not be bussed on the same bus. All busses will load and unload at the current entrance on the north side of the building. An Equal Opporruniry Employer I Staff: A high student:staffratio will be maintained. With 12 classroom and a maximum of 96 students staffing will be as follows: 1 Principal 1 Building Secretary 1 Restitution Program Director(former probation officer) 2 (.75) Social Workers 1 (.5) School Psychologist 4 Problem Solving Staff management educational assistants 1 Physical Education Teacher 1 (A) Art Therapist 12 Special Education Teachers licensed in EBD 12 Management Educational Assistants .5 Computer Technology Facilitator Program Components: The expansion space will be used to create additional classrooms, a gym, computer lab, offices, study rooms and a conference room This is an educational program Students will be engaged in academic learning. In addition students receive assistance with problems they are experiencing in life. We will assist them through counseling and problem-solving. Our program will continue to implement the behavior management system currently in use. Our program at Vale has been highly successful. We are pleased with the number of students that have been mainstreamed. Many students are making positive life choices and have significantly improved their social skills. We are anxious to continue our success. Please contact me at 707-4000 if you have any questions. Since- ly, n J. Grissom rector, Individualized Student Services 191 Agenda Information Memo April 6, 1999 Eagan City Council Meeting D. INTERIM USE PERMIT—WAYZATA BAY CENTER COMPANY (DAKOTA COUNTY TECHNICAL COLLEGE) ACTION TO BE CONSIDERED: To approve or deny an Interim Use Permit (IUP) to allow 6,100 square foot of the existing Cedarvale shopping center(located at 3914 Sibley Memorial Hwy in the NE 1/4 of Section 19) to be converted into clatsroom space for the Dakota County Technical College customizing training department subject to the conditions listed in the APC meeting minutes. FACTS: ➢ Dakota County Technical College provides adult career education to two separate clientele. By day, they provide highly specialized computer training to area businesses and institutions. In the evening, they provide advanced training to individual technology professionals in computer systems, hardware and software. ➢ The classrooms are to be designed for group learning activities (with 15 students per classroom) with a maximum of 80 students anticipated. The facility is to be staffed by one administrator, one secretary, and five teachers. Hours are proposed to be from 8:00 a.m. to 10:00 p.m. Students and clients are to arrive and depart individually via automobiles. ➢ The City has recently begun work on the Cedar Avenue/Highway 13 Redevelopment Study, the boundaries of which include the subject property. While no specific conclusions have been drawn, the results of the Redevelopment Study may impact the future of the Cedarvale Mall. This raises some question regarding the term of the IUP request. ➢ At their regular meeting on March 23, 1999, the Advisory Planning Commission held a public hearing to consider the Interim Use Permit and recommended approval subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (2) March 23, 1999 APC Meeting Minutes page J9,3-/9 1 Staff report,pages]99throughol s n. Page 6 March 23, 1999 ADVISORY PLANNING COMMISSION INTERIM USE PERMIT WAYZATA BAY CENTER COMPANY Chair Heyl opened the next public hearing of the evening regarding an Interim Use Permit to allow Dakota County Technical College a 6,100 S.F. customized training department in the Cedarvale Mall, located at 3920-3988 Sibley Memorial Highway in the NE'/4 of Section 12. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated March 18, 1999. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Mr. Kirmis noted that the use would have no visible impact on the existing building or site layout for the shopping center. The applicant addressed the Commission and in a response to an inquiry stated that approximately $200,000.00 worth of improvements would be made in conjunction with the school's use. The applicant noted that the hours of operation would be compatible with other businesses in the area. Chair Heyl closed the public hearing. Member Frank indicated that he had no problem with the use but questioned whether potential conflicts would result from the Cedarvale study. Members Steininger and Huusko echoed Member Frank's statement. Member Steininger moved, Member Huusko seconded, a motion to recommend approval of an Interim Use Permit to allow Dakota County Technical College a 6,100 S.F. customized training department in the Cedarvale Mall, located at 3920-3988 Sibley Memorial Highway in the NE'/4 of Section 12, subject to the following conditions: 1. The Interim Use Permit shall be recorded within 60 days of its approval by the City Council. 2. The permit shall terminate on June 1, 2006. 3. School operations shall be limited to 8:00 a.m. 10:00 p.m. 4. The number of students shall be limited to 80. 5. No school or recreational activities shall be allowed on-site outside of the Cedarvale building. 6. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. Page 7 March 23, 1999 rte, ADVISORY PLANNING COMMISSION All voted in favor. Member Steininger noted that the Council should look at each of the permits being requested by the applicant at this meeting so that they can be reviewed in light of the Cedarvale study. r / PLANNING REPORT CITY OF EAGAN REPORT DATE: March 8, 1999 CASE: 19-IN-03-03-99 APPLICANT: Wayzata Bay Center Co. HEARING DATE: March 23, 1999 PROPERTY OWNER: Wayzata Bay Center Co. PREPARED BY: Bob Kirmis (Dakota County Technical College) REQUEST: Interim Use Permit LOCATION: Cedarvale Shopping Center COMPREHENSIVE PLAN: Community Shopping Center(CSC) ZONING: Community Shopping Center(CSC) SUMMARY OF REQUEST Wayzata Bay Center Company is requesting approval of an Interim Use Permit (IUP) to allow 6,100 square foot of the existing Cedarvale shopping center(located at 3914 Sibley Memorial Hwy in the NE '/4 of Section 19) to be converted into classroom space for the Dakota County Technical College customizing training department. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.22 states: The Council may issue interim use permits for an interim use of property if: A. The use is deemed to be temporary in light of the Comprehensive Guide Plan designation for the property site on which the use is located and the use conforms to the zoning regulations herein; and B. The date or event that will terminate the use can be identified with certainty; and C. Permission of the use will not impose additional costs on the public if it is necessary for the public to take the property in the future; and D. The use agrees to any conditions that the Council deems appropriate for permission of the use; and Planning Report—Dakota County Tech IUP March 23, 1999 Page 2 E. The use meets the standards set forth in the zoning regulations herein governing conditional use permits. City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. / q6 Planning Report—Dakota County Tech IUP March 23, 1999 Page 3 BACKGROUNDMISTORY Cedarvale Shopping Center- The Cedarvale shopping center was the City's first community shopping center. Cedarvale provided a significant retail component in the pre-interstate era of Eagan. Access was provided via Cedar Avenue, Highway 13, and local streets. Construction of the Cedar Avenue freeway and the re-alignment of Highway 13 in this area resulted in a somewhat convoluted access to the center. Combined with changes in retail shopping needs and the addition of more and newer retail altergatives adjacent to the new interstate freeway, Cedarvale's vitality as a community shopping center began to wane. For about the last decade, Cedarvale has been functioning as more of a destination/service center while Town Centre, Cliff Lake, and the Promenade are primarily serving the City's community shopping retail needs. Cedarvale Area Redevelopment Study -The City has formally begun work on the Cedarvale Area Redevelopment Study, the boundaries of which include the subject property. The objective of the study is to create a viable, mixed use area that takes advantage of the areas innate highway visibility and accessibility while maintaining compatible land use relationships with surrounding uses. While no specific conclusions have been drawn, the results of the Cedarvale Area Redevelopment Study may impact the future of the Cedarvale Mall. This raises some question regarding the term of the IUP request. The Cedarvale area is also being considered as a potential Tax Increment Financing (TIF) Redevelopment District. If the Council creates such a district, a redevelopment strategy for the area will be produced. The impact of redevelopment to the Cedarvale Center, if any, is unknown at this time. EXISTING CONDITIONS Including the Dakota County Technical College request and pending classroom expansion request by ISD 191, 22,100 square feet or approximately 17 percent of the 131,000 square foot center would be devoted to classroom use. SURROUNDING USES All of the property immediately surrounding the Cedarvale shopping center is zoned and guided Community Shopping Center. EVALUATION OF REQUEST Compatibility with Surrounding Area - The compatibility of this use at this location is difficult to determine. The proposed use is not listed as a permitted or conditional use in the CSC zoning 197 Planning Report—Dakota County Tech IUP March 23, 1999 Page 4 district. The Interim Use Permit process may allow for the introduction of a use in an area where it would not normally be allowed. The compatibility of the proposed use will not likely be known until the use is in operation. It should be noted however, that as part of the City's recent consideration of the ISD 191 IUP, a determination was made that such educational use (at its current intensity) appeared compatible with the surrounding area. Site Plan - The proposed use will have no visible impact on the exterior of the existing building or the site in general. The Dakota County Technical College is proposing to lease 6,100 square feet of the shopping center for their customizing training department. The program would be an extension/expansion of their current facility in the Mall of America. According to the applicant, Dakota County Technical College provides adult career education to two separate clientele. By day, they provide highly specialized computer training to area businesses and institutions. In the evening, they provide advanced training to individual technology professionals in computer systems, hardware and software. The classrooms are to be designed for group learning activities (with 15 students per classroom) with a maximum of 80 students anticipated. The facility is to be staffed by one administrator, one secretary, and five teachers. Hours are proposed to be from 8:00 a.m. to 10:00 p.m. Students and clients are to arrive and depart individually via automobiles. Term - The applicant is requesting a seven year term for this permit. A portion of the City's authority to grant an IUP requires that the date or event that will terminate the use can be identified with certaintX. As in the case of the previous IUP requests within the Cedar-Vale shopping center, staff notes that it may be prudent to initially limit the term of this permit to a lesser amount of time. Once the education program has operated for a year or two and the findings or the Cedar-vale Area Redevelopment Study become available, the City would be in a better position to determine the suitability of this use at this location. SUMMARY/CONCLUSION The proposed use is not permitted or conditional in the CSC zoning district; however, the use can be allowed via an Interim Use Permit. The term of the permit must be fixed. The applicant is requesting a seven year term. � q8' Planning Report—Dakota County Tech NP March 23, 1999 Page 5 ACTION TO BE CONSIDERED To recommend approval or denial of an Interim Use Permit(IUP) to allow 6,100 square foot of the existing Cedarvale shopping center(located at 3914 Sibley Memorial Hwy in the NE 1/4 of Section 19) to be converted into classroom space for the Dakota County Technical College customizing training department. If approved, the IUP shall be subject to the following conditions: 1. The Interim Use Permit shall be recorded within 60 days of its approval by the City Council. 2. The permit shall terminate on June 1, 2006. 3. School operations shall be limited to 8:00 a.m. — 10:00 p.m. 4. The number of students shall be limited to 80. 5. No school or recreational activities shall be allowed on-site outside of the Cedarvale building. 6. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. • I I • .!cam Wall 0 ,10 41 oge7�? t uv »>>', two pC��i7 ''� �•9��w�w ��'® ©•� • �r��J� iris u�A�7�Av LI�� -p v�C�•!••■• .�� '�di� u[i r�R, [NJ�fin:r■� DEQ i �� u� •�'�. 4�•��i�f� `:`'© ns� ra FEW o�G E�l�� V��•��'�wwf O��i,��dii9 or� a� a� �� u© 01!� frog, ` '!'``;�C6MITZ7BEEG :a Ci use �ia�i me �s� �i'j �§M!2. 0 -- Mr-r- �� a�r� �� u•� © �cr L ■rte u�v uN �5�?s n —4 © 1'-- �.•� LRRIWJ .a•.ss s �6•-as/i9 �. Vsw LN 11 • ! �5S�S5[J �� — N • •:.: Zoning and Comprehensive Guide Plan Wayzata Bay Co. Land Use Map Case No. 19-IN-03-03-99 Zoning Map � ,PD � r � It D , d Current Zoning: a CSC 's G • A Community Shopping Center PK 4�S , C • CSC R•4 ® ♦ PF AG R. so* • goo tzoo r..t !a Comprehensive Guide PlanSIN N Land Use Map L:Ylj so INCO IND ` Itl CS E� Current Land Use Designation: » P i CSC •°� Community Shopping Center PF CS ♦ I• CSC D-IV D-I we • wo uoe 6' �) P-1 base m.p Int—tlew p-,Ad d by Dakota County Land S—ey Deparbwent 12114,98. N 410� Zoning Iwlonastlow provided by Last—Oroup 1996 and upd.ted by City staff. City of Eagan � wE �� THIS MAP IS INTENDED FOR REFERENCE USE ONLY Co7ms ry qp7wnt The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S r-� L,J WIRTANEN March 2, 1999 CLARK Ms. Pam Dudziak LARSLN City of Eagan Architects Inc. Planning Department 3830 Pilot Knob Road Eagan, MN 55122-1897 Re: Cedarvale Mall Interim Use Permit Ms. Dudziak, LJ Cedarvale Mall would like to lease 6,100 s.f. to the Dakota County Technical College for their customized training department. Their program would be an extension/expansion of the current facility in the Mall of America. The term of the lease would be 7 years. We hope to begin construction in April, with a July completion. Dakota County Technical College provides adult career education to two separate clientele. By day, they provide highly specialized computer training to area businesses and institutions. In the evening, they provide advanced training to individual technology professionals in computer systems, hardware and software. The facility is designed for group learning, fifteen students per classroom. We anticipate a maximum of eighty students, one administrator, one secretary, and five teachers. Hours will be from 8:00am until 10:00pm. Students and clients will arrive and depart individually via automobiles. Access would be through the malls existing entry on the north side. Currently, the City's "Zoning" and "Comprehensive Guide Plan" label Cedarvale Mall as "community shopping center". The surrounding properties are largely zoned commercial with some multiple-unit dwellings (an allowed conditional use). We are bounded by Highway 13 to the Northwest and Highway 77 to the Southwest. The proposed parking and traffic patterns will be minimally effected. We anticipate less traffic than if the mall were fully leased. Adequate parking is currently provided and is accessed from Highway 13, away from all adjacent land uses. Accessible parking is adjacent to our entry. a0 3 APPLICANT NARRATIVE Page 2 Other than reconfiguring some of the glass storefront within the mall, we plan no changes to the mall itself. The corridor within the mall will remain as is. On the exterior we will install a new metal exit door painted to match the wall. This will be the only visible alteration to the mall. We should not impact the mall in any way other than bringing additional customers to our tenants each day. We feel this tenant will add to the viability of the mall and our current tenants. We do not see any conflict of use between our retail tenants and the technical college. On the contrary, we believe the additional traffic to and through the mall will only enhance the shopping center. By eliminating some of the dark empty storefronts, we hope to improve the malls perception as a thriving entity. Any displaced tenants will be offered relocation within the mall. I hope that this information meets your needs. Attached are full size and 8Y2" x 11" site plans and the sketch floor plans. Also, a copy of the informational letter sent to me by the college is attached. Please contact me if you have any questions. Thank you. Sincerely, PaulD. nderson, AIA WCL Associates, Inc. (G:\9900\9928_dtVetters\L_0302pd.wpd) 03 i J a issu oOt Lu CL r ii# i3' tt Y Z TT T !! =Z D0 v W W; d� CUUJU Lu x n1 W \ \ O \ W \ • Y � m< V O� IL a L� SITE PLAN oz zoco W �F S s33 d 0 LU f- � .aha �i Z s a I I I I I a -- — -—-—-— --- -�— — — Y. I i I I it I I I t._-- — - — — — cn b o I I I I I c cn — — -.— --- - ---- — �--- - - --- - - - --- - - - - -- -- -- - - - - - n n O co Q .0•.Oi A•OZ .0-.OL O A••N /� O O O (`UJl O Q1 �� ° FLOOR PLAN Agenda Information Memo April 6, 1999 Eagan City Council Meeting E. CONDITIONAL USE PERMIT—CORPORATE SITE CONSULTANTS ACTION TO BE CONSIDERED: ➢ To approve or deny a Conditional Use Permit to allow the outside storage of semi- tractor trailers upon a 10 acre site located south of Stark's Restaurant between T.H. 149 and the Canadian Pacific rail line in the northwest '/4 of Section 12 subject to the conditions listed in the APC meeting minutes. FACTS: ➢ In December of 1996, Dart Transit submitted an application for a conditional use permit for outside storage (truck parking) upon the subject property. The submitted site plan also called for the construction of a 96,000 square foot warehouse building upon the site. In April of 1997, the Council approved a request by Dart to continue consideration of the conditional use permit indefinitely. Because the submitted site plan differs dramatically from that previously considered by the City however, a public hearing to consider the request of Corporate Site Consultants was deemed appropriate. ➢ The subject site is undeveloped. Some scattered trees exist along the perimeter of the property and along its northern boundary. The site is relatively level, lying slightly below the elevation of adjacent T.H. 149. ➢ The submitted site plan calls for the construction of a 7,200 square foot office building (with two truck inspection bays). A total of 19 car spaces (north of the proposed office building) and 225 trailer spaces are to be provided. According to the applicant, no vehicle repairs are to take place on site. ➢ At their regular meeting on March 23, 1999, the Advisory Planning Commission held a public hearing to consider the Conditional Use Permit and recommended approval subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (2) March 23, 1999 APC Meeting Minutes page C�o Staff report, pagesthrough a06 Page 8 March 23, 1999 ADVISORY PLANNING COMMISSION t. CONDITIONAL USE PERMIT CORPORATE SITE CONSULTANTS Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow outdoor storage of semi-truck trailers on the property located east of Borchert Lane between Highway 149 and C.P. Rail System in the SW'/4 of Section 12. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated March 18, 1999. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Mr. Jack Hoeschler, an attorney representing the landowner addressed the Commission and expressed three concerns with the proposed conditions of approval. Mr. Hoeschler indicated that the landowner would comply with Condition No. 5 but requested the deletion of Condition No. 1 with respect to the platting of the property and a modification to Condition No. 19 to provide for the use of concrete curb and gutter along the northerly edge of the property but to allow bituminous curb and gutter on the remaining perimeter of the property. The applicant stated that there would be a low traffic count associated with the use of the property in the neighborhood of 12 to 20 turns (trips) per day. Several residents raised concerns regarding the capacity of Trunk Highway 149 and the noise pollution and traffic associated with the intended use of the property. Particular concern was expressed with regard to the landscaping and the need to provide a barrier along Trunk Highway 149. Chair Heyl closed the public hearing. In response to a question, City Attorney Dougherty stated that the City's ordinances require the platting of property prior to the issuance of a building permit. Engineer Gorder stated that City Code requires concrete curb and gutter and that bituminous has been limited in its use to circumstances where the parking area would be expanded in the future. Extended discussion took place between the Commission Members and the applicant with respect to the amount and type of landscaping necessary to provide a functional screen for the site. The applicant was advised to work closely with City staff to ensure that a viable plan results. Member Frank moved, Member Steininger seconded, to recommend approval of a Conditional Use Permit to allow outdoor storage of semi-truck trailers on the property located east of Borchert Lane between Highway 149 and C.P. Rail System in the SW'/4 of Section 12, subject to the following amended conditions: 1. The subject property shall be platted prior to building permit issuance. 2. The Conditional Use Permit shall be recorded within 60 days of its approval by the City Council. Co Page 9 March 23, 1999 ADVISORY PLANNING COMMISSION 3. The landscape plan shall be revised to provide plantings around the perimeter of the proposed building. 4. All site fencing shall comply with the applicable requirements of the City Code. 5. The exterior finish materials of the proposed office building shall be revised to comply with applicable City requirements. 6. The proposed trash enclosure shall be not les; than six feet in height or greater than ten feet in height and shall be constructed of materials that match the exterior of the principal structure. 7. All applicable City sign requirements shall be satisfactorily met. 8. The development shall meet its water quality mitigation requirement entirely through ponding, either on-site or through the expansion of EP-4. The proposed ponding area shall be constructed to meet the City of Eagan's Detention Basin Design Standards with a surface area and wet volume of at least .44 acres and 1.7 acre-feet, respectively. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins and the discharge pipes from any on-site detention basins shall be extended to the NWL of Pond EP-4. 9. Detailed plans and specifications covering the construction of the retaining walls on the site shall be submitted for City staff review with a grading or building permit application for this development. 10. The developer shall be responsible for installing and maintaining erosion control measures in accordance with City standards. 11. The developer shall be responsible for working with the "Kwik Trip" development to ensure that the storm sewer system is properly sized to accommodate the drainage from the subject site. 12. The developer shall be responsible for any needed modifications to Pond EP-4 to accommodate the additional storm water runoff from this development. 13. On-site storm runoff shall be accommodated via catch basin structures and storm sewer pipe in accordance with City Engineering standards. 14. The developer shall construct a water service in accordance with City standards from the water main to the proposed building. 15. The developer shall obtain Metropolitan Council — Environmental Services permit approval for connection to this sanitary sewer. 16. The applicant shall extend the urban street construction of Borchert-Ingersoll Road further to the west to accommodate the proposed west entrance of the development. The ace Page 10 f r March 23, 1999 ADVISORY PLANNING COMMISSION entrances to the site from Borchert-Ingersoll Road shall be constructed with concrete aprons in accordance with City standards. 17. The developer shall obtain MnDOT permit approval for any work within the right- of-way of Hwy. 149, including for any possible storm water discharge. 18. The development shall dedicate right-of-way for the upgrade of "Borchert- Ingersoll" Road on this property. 19. The parking and storage areas shall be surfaced with concrete or bituminous pavement with concrete curb and gutter around the perimeter of the development and the site plan shall be revised to specify such surfacing materials. 20. A more detailed landscaping plan shall be submitted to include size and species of plant material. All voted in favor. ao PLANNING REPORT CITY OF EAGAN REPORT DATE: March 18, 1999 CASE: 12-CU-02-02-99 APPLICANT: Corporate Site Consultants HEARING DATE: March 23, 1999 PROPERTY OWNER: Dart Transit PREPARED BY: Bob Kirmis REQUEST: Conditional Use Permit (Outdoor Storage) LOCATION: Property south of Starks Restaurant between T.H. 149 and the Canadian Pacific rail line (NW '/4 of Section 12) COMPREHENSIVE PLAN: Limited Industrial ZONING: 1-1, Limited Industrial SUMMARY OF REQUEST Corporate Site Consultants is requesting approval of a Conditional Use Permit (CUP) to allow outdoor storage of semi-tractor trailers upon a 10 acre parcel of land located south of Stark's Restaurant between T.H. 149 and the Canadian Pacific rail line in the northwest 1/4 of Section 12. AUTHORITY FOR REVIEW Conditional Use Permit City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. /D Planning Report—Corporate Site Consultants March 23, 1999 Page 2 C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities,processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons,property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Outdoor Storage Conditions: In addition to the requirements for a conditional use permit listed above, City Code Section 11.10, Subdivision 29.2, C, lists performance standards for outdoor storage as follows: 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (1-2) zoning districts, the enclosure may be detached from the principal building. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. Planning Report—Corporate Site Consultants March 23, 1999 Page 3 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. 4. The storage area shall not interfere with any pedestrian or vehicular movement. 5. The storage area shall not take up required parking spaces or landscaping areas. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. BACKGROUNDIHISTORY In December of 1996, Dart Transit submitted an application for a conditional use permit for outside storage (truck parking) upon the subject property. The submitted site plan also called for the construction of a 96,000 square foot warehouse building upon the property. In February of 1997, the City Council passed a motion to continue the request for 60 days to allow the applicant to submit additional information. In April of 1997, the Council approved a request by Dart to continue consideration of the conditional use permit indefinitely. Because the submitted site plan differs dramatically from that previously considered by the City however, a public hearing to consider the request of Corporate Site Consultants is deemed appropriate. EXISTING CONDITIONS The subject site is undeveloped. Some scattered trees exist along the perimeter of the property and along its northern boundary. The site is relatively level, lying slightly below the elevation of adjacent T.H. 149. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Future Kwik Trip site; zoned I-1, and guided IND South - Vacant; zoned 1-1, and guided IND East - Commercial and mixed residential; zoned GB, NB, R-1, R-3; and guided IND, GB, NB, D-I, D-II West - Industrial; zoned I-1, and guided IND EVALUATION OF REQUEST Compatibility with Surrounding Area - The subject parcel is zoned and guided for industrial use. The property to the north, west, and south is also zoned and guided for industrial use. The property across T.H. 149 consists of a mix of commercial and residential development. Outdoor a �� Planning Report—Corporate Site Consultants March 23, 1999 Page 4 truck parking is not anticipated to adversely impact surrounding industrial development. The compatibility of the proposed use with residential, and to a lesser extent, commercial development will largely depend upon how area traffic patterns and the aesthetic character will be impacted. Site P1 - The submitted site plan calls for the construction of a 7,200 square foot office building (with two truck inspection bays). A total of 19 car parking spaces (north of the proposed office building) and 225 trailer spaces are to be provided. According to the applicant, no vehicle repairs are to take place on-site. A portion of the subject property lies directly across the street from residential zoning districts (R-1 and R-3). The zoning code requires a 100 foot landscaped buffer area where an I-1 district is across the street from an R district. An ample visual screen has been provided along the sites eastern boundary to screen the site from adjacent residential uses. Specifically, a combination of trees (Colorado Spruce and Maple) and a two foot high berm have been proposed. Landscaping - As noted previously, a landscaped buffer is required where an I-1 district abuts a residential zoning district. This requirement has been satisfactorily met. The City Code also states that the landscape plan must consist of plant material equal to at least three percent of the value of the building. While specific building value has not been determined, it does not appear that this requirement has been satisfactorily met. To fulfill this requirement and improve site aesthetics, consideration should be given to providing some foundation plantings around the perimeter of the proposed building. F ncin - While fencing is to be provided around the perimeter of the site (one foot from the property line), specific fence type and height have not been specified. As a condition of CUP approval, all site fencing must be erected in compliance with applicable City requirements. Building Materials - According to the submitted building elevations, The proposed office building is to be finished in metal with a four foot high brick wainscoat on the south side of the structure. According to the City Code, not more than 25 percent of the exterior of a building constructed within an I-1 zoning district may be metal. As a condition of CUP approval, finish materials of the proposed structure should be changed to comply with applicable building material requirements. Setbacks - The proposed office building and off-street parking areas have been found to comply with applicable I-1 district setbacks. Off-street Parking - With a total of 19 off-street parking stalls, applicable supply requirements have been met. Additionally, ample handicap parking stalls have also been provided. urfacin - According to the City Code, outside storage areas must be surfaced with concrete or an approved equivalent to control dust and erosion. The parking and storage areas should be 013 Planning Report—Corporate Site Consultants March 23, 1999 Page 5 surfaced with concrete or bituminous pavement with concrete curb and gutter around the perimeter of the development. Additionally, the submitted site plan should be revised to specify site surfacing materials (i.e. bituminous and/or concrete). i h in - According to the applicant, no exterior lighting is to be provided on site. Signage - The applicant has not submitted any signage plans at this time. All site signage must comply with City Code requirements. attin - The subject property is unplatted. As a condition of CUP approval and prior to building permit issuance, the property should be platted. Trash - As shown on the submitted site plan, a trash enclosure has been proposed directly south of the proposed building. As a condition of CUP approval, the enclosure must be not less than six feet in height or greater than ten feet in height and be constructed of materials that match the exterior of the principal structure. Water quality and wetlands - This development is located in Drainage Basin E in central Eagan. The development will generate runoff that is designed to discharge to EP-4, which is designated as a stormwater management basin in the City's water quality management plan. Pond EP-4 then discharges to Pond EP-1, an 8.4 acre pond designated as a nutrient trap, which is connected to EP-2 via an equalizer pipe. Pond EP-2 is designated as a recreational water body and therefore warrants a higher level of protection. Pond EP-1 in turn discharges to Pond FP-1, an 18 acre pond also designated as a nutrient trap, which is turn discharges to Pond FP-14, a designated stormwater management basin, which then discharges to the Minnesota River bottomlands. There is one recreational classified water body downstream of the proposed development. Gradin - The site is generally open with relatively little variation in topography. The grading proposed with the development will slope the site from southwest to northeast. A 1 to 5-foot high retaining wall is proposed along the south and east edges of the development. Detailed plans and specifications covering the retaining walls should be submitted for City staff review with a grading or building permit application for this development. The developer should be responsible for installing and maintaining erosion control measures in accordance with City standards. Storm Drainage - The preliminary storm drainage plan shows runoff from the development will drain through the storm sewer system to be built with the "Kwik Trip Addition" in the 1999 construction season (see attached Storm Sewer Exhibit). This system will flow to Pond EP-4 behind Starks' Cafe to the northwest, consistent with the City Storm Water Management Plan (1990). The developer should be responsible for working with the "Kwik Trip" development to ensure that the storm sewer system is properly sized to accommodate the drainage from the subject site (see attached letter). The developer should also be responsible for any needed modifications to Pond EP-4 to accommodate the additional storm water runoff from this development. Qly PlanningReport—Corporate p rp to Site Consultants March 23, 1999 Page 6 The City Storm Water Management Plan also identifies the need for a trunk storm sewer through the Transport International Pool site to serve potential development upstream in the drainage district to the south. However, the property owner upstream ("Brookstone") has indicated that they are agreeable to a revision to the Storm Water Management Plan in which their runoff would be drained via storm sewer to the west across the City's future "North Park"property to Pond EP-2. This would eliminate the need for extension of trunk storm sewer through the TIP property to drain the `Brookstone" site (see attached letter). On-site storm runoff should be accommodated via catch basin structures and storm sewer pipe in accordance with City Engineering standards. Utilities - The "Kwik Trip Addition" development to the north will extend water main to the west from Hwy. 149 for connection by this development. The developer should construct a water service in accordance with City standards from the water main to the proposed building. Sanitary sewer is available for connection by this development along the west edge of the site. The developer should obtain Metropolitan Council—Environmental Services permit approval for connection to this sanitary sewer. Streets/Access/ Circulation - Access to the site is proposed from two locations on the `Borchert- Ingersoll Road", currently a 650-foot long rural section (with ditches) private roadway north of the site. With the "Kwik Trip" development to the north, "Borchert-Ingersoll Road"will be upgraded to a 36- foot wide urban section roadway from Hwy. 149 to approximately 250 feet west of Hwy. 149. The applicant should extend the urban street construction of Borchert-Ingersoll Road further to the west to accommodate the proposed west entrance of the development. The entrances to the site from Borchert- Ingersoll Road should be constructed with concrete aprons in accordance with City standards. Easements/Permits/Right-of-Way- The developer should obtain MnDOT permit approval for any work within the right-of-way of Hwy. 149. The development should dedicate sufficient right-of-way for the upgrade of"Borchert-Ingersoll"Road on this property. SUMMARY/CONCLUSION The proposed outdoor storage of trucks appears to be compatible with surrounding industrial and commercial development. Impacts on residential development to the east (across T.H. 149) will depend largely on the buffering, appearance, and upkeep of the property and the amount of truck traffic the proposed use will generate. Planning Report—Corporate Site Consultants March 23, 1999 Page 7 ACTION TO BE CONSIDERED To recommend approval or denial of a Conditional Use Permit to allow outdoor storage of semi-tractor trailers upon a 10 acre parcel of land located south of Stark's Restaurant between T.H. 149 and the Canadian Pacific rail line in the northwest ''/a of Section 12. If approved, the following conditions should apply: 1. The subject property shall be platted prior to building permit issuance. 2. The Conditional Use Permit shall be recorded within 60 days of its approval by the City Council. 3. The landscape plan shall be revised to provide plantings around the perimeter of the proposed building. 4. All site fencing shall comply with the applicable requirements of the City Code. 5. The exterior finish materials of the proposed office building shall be revised to comply with applicable City requirements. 6. The proposed trash enclosure shall be not less than six feet in height or greater than ten feet in height and shall be constructed of materials that match the exterior of the principal structure. 7. All applicable City sign requirements shall be satisfactorily met. 8. The development shall meet its water quality mitigation requirement entirely through ponding, either on-site or through the expansion of EP-4. The proposed ponding area shall be constructed to meet the City of Eagan's Detention Basin Design Standards with a surface area and wet volume of at least .44 acres and 1.7 acre-feet, respectively. Skimmers of suitable design to the City shall be installed on the outlet of all detention basins and the discharge pipes from any on-site detention basins shall be extended to the NWL of Pond EP- 4. 9. Detailed plans and specifications covering the construction of the retaining walls on the site shall be submitted for City staff review with a grading or building permit application for this development. 10. The developer shall be responsible for installing and maintaining erosion control measures in accordance with City standards. 11. The developer shall be responsible for working with the"Kwik Trip" development to ensure that the storm sewer system is properly sized to accommodate the drainage from the subject site. 016 Planning Report—Corporate Site Consultants March 23, 1999 Page 8 12. The developer shall be responsible for any needed modifications to Pond EP-4 to accommodate the additional storm water runoff from this development. 13. On-site storm runoff shall be accommodated via catch basin structures and storm sewer pipe in accordance with City Engineering standards. 14. The developer shall construct a water service in accordance with City standards from the water main to the proposed building. 15. The developer shall obtain Metropolitan Council—Environmental Services permit approval for connection to this sanitary sewer. 16. The applicant shall extend the urban street construction of Borchert-Ingersoll Road further to the west to accommodate the proposed west entrance of the development. The entrances to the site from Borchert-Ingersoll Road shall be constructed with concrete aprons in accordance with City standards. 17. The developer shall obtain MnDOT permit approval for any work within the right-of-way of Hwy. 149, including for any possible storm water discharge. 18. The development shall dedicate right-of-way for the upgrade of"Borchert-Ingersoll"Road on this property. 19. The parking and storage areas shall be surfaced with concrete or bituminous pavement with concrete curb and gutter around the perimeter of the development and the site plan shall be revised to specify such surfacing materials. a � FINANCIAL OBLIGATION—12-CU-02-02-99 10-01200-010-29 There are pay-off balances of special assessments totaling $-0- on the parcel for which the conditional use permit is requested. Presently there are no pending assessments on this parcel. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses for the parcel which the conditional use is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT USE RATE QUANTITY AMOUNT TOTAL $0 ENE IE ]IIIaO E]I,.., ICS i■lz ►TIE- wit o110 ��c�asr�a�c� Ohl�Lw A SII■■■■■�� ► son by Dakoft C,="L"Survey �� • II/1111 3x � o�■■ =f iii i��` :. Zoning and Comprehensive Guide Plan Corporate Site Consultants Land Use Map Case No. 12-CU-02-02-99 Zoning Map 11 A PD w1br h,�'+tw."WV.ao. 0 [-Current Zoning: Ne cs R 1-1 ' 4' -g Limited Industrial 41 R-1 1� i 600 • {00 6200 I..t W. t Comprehensive Guide Plan _ CPD Land Use Map IND t�• '''�mow{MtrY.I/0,„ fY• Go II .r cs I * D411 CurrentLand Use Designation: ,, IND IND Limited Industrial IND ■■ i to• 0 400 12" I." 0 IND A P-1 ba..map Infermatlon protldad by Dakota County Land 6urvay D•parbn•M 12/14193. N i—Ing Irdorrnatl—p-Ada.•d by L ..Group 1096..d updated by Clty Staff. *City of Eagan � � E THIS MAP IS INTENDED FOR REFERENCE USE ONLY COTI/t4YfyDev lop7mr7tDgwvnerlt The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S s 4 Its ;f:fids Ik ! I �{t o•oao - i.:v�C10=; 'A ?� �.,� �i9 9999 9.x.33 , �. � i � •� � i co � � a ;• � �• il �Yi � �o �a�; � �y�� o S .1\�`\\\\ r I i ; .' ' 1 ` •l ��', ' � p8 j t r'rte b-n ` a r r n � '3<_ 3 :�_ •_ � 9i°'=��. -;4}Sig;, _ � j�. z;;; i.e�\` - Se }i� s�t�i I4'.t.':,'_; S i j 3 3 7;i :ja �j`} 7�; ,• �� • _ _._ ;Ltf tt a S'; � .�. 3' v �� i - � _ - j ��;.� •; .�� ,,\ \ ♦�' Fes+ t I•'3 7 i9 � '�� i' >I � Yi � i�i 9�5: �� 9 �t �'�=S � � t i �•3�t �i: ,. � o � :g i:3•-t j ia�s_ s s � i i �3� ,_`,- F�s ,'`'• � O a �� _ I� d "s.3� ; r a}q}�•�as:' ij�l�:''l_ ' �' � f °�;-�i_ �'•��i £'�i ='a �. �" ,,� �7 � 3':f} .3 iT3a4}�. �I ��?.s��! a ,� _ ? ( •' ;_:_ i3• ��.� - r 1 y �' _j=y, �j�! 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L---- J L-----J lid Xwe* a ? 9 97 - 0 0 o c 0A G- � W A-.z - o C < W 1 W U y z 0 <W Rm 00 - 33 t' u3o Ik p ® u �jZ< 2U W 0 I s CL I 0 20 I S'.ok aC) FLOOR PLAN /0 Mar- 18-99 02 : 02P P . 02 John G. Hoeschler, F.A. Attorney 1400 AT&1' 'I'owcr, 901 Marquette Avenue Minneapolis, Minnesota 55402-3264 612-305-14666 (Fax) 612-30.5-1419 March 18, 1999 Members of Planning Commission and Coungil City of Eagan 3830 Pilot Knob Road Eagan MN 55122-1897 RL: Conditional Use Permit for TIP Ladies and Gentlemen. John Gorder has asked me to summarize the terms of the application and the surrounding situation regarding the Conditional Use Permit for TIP on the DART/Sills property which lies between highway 149 and the railroad tracks, south of Borchert Ingersoll Road. The land in question is owned by Dart and will be leased by TIP for ten years. You will remember that we had previous discussions with the City regarding an interim as well as the eventual use of this property Dart would eventually like to put an office showroom building on this property. In the meantime, however, that market is frankly overbuilt and this interim use by TIP is consistent with the City's desires and our earlier discussions. The land to the south (the Tranby and Chapdelaine parcels) has been purchased by Brookstone Development and you have approved a replat of that property. The land to the north has been approved for truck storage for Dart anti a Kwik Trip truck stop. As part of the Kwik Trip plat, the easterly third of Borchert Ingersoll Road will be improved as a city street The TIP development will complement the Kwik Trip and Brookstone plats as follows: a) TIP will complete the improvement of Borchert Ingersoll Road. b) Storm drainage from the TIP site will be carried to the Dart pond behind Starks through a storm sewer pipe along the westerly boundary of the Kwik "trip plat which TIP and Kwik Trip will jointly fund. e) Drainage for the Brookstone parcel (and land further south) will be directed through a new pipe running westerly under the railroad tracks, parallel to the existing Chapdelaine Addition storm sewer, to North Park pond. This is a more direct and economical solution than the original proposal These two storm sewer lines may be able to be joined for their last 500-600 feet for further savings. APPLICANT CORRESPONDENCE / l , Mar- 18-99 02 : 02P P . 03 City of Eagan Planning Commission and Council March 18, 1999 Page 2 d) TIP's originally proposed storm drainage pond along its easterly boundary has been removed. This makes easier any eventual condemnation by MNDOT of a frontage road along 149. It should be noted for the record, however, that neither TTP nor mart want or ticed such a frontage road. e) The TIP parcel will be heavily landscaped along its easterly boundary on 149. f) The TIP parcel will be separated and screened from the Brookstone parcel by a 5-7 foot retaining wall along almost the entire distance of their diagonal boundary as well as by a large grove of existing fir trees located in the far north easterly corner of the Brookstone parcel. Further planting clusters along the TIP/Brookstone boundary will also be installed by TIP. S) There will be no pole lights on the TIP development. In summary, the proposed development and use of this property by TIP is consistent with previous City requirements and complements and supports the surrounding developments It provides an excellent interim use until the office/showroom market absorbs the abundance of space currently built or planned. It is part of a more cost effective program of storm water control than was originally contemplated. We ask that this proposal be promptly approved so that work can begin in concert with that of Kwik Trip because the storm water plans of each project assumes the other. If you have any question, feel free to call. Yours very truly, John G I loeschler cc: John Gorder Rick Martens Scott Teigen Gary Santoodian Len Kuhn a3o 12 . 1 020-01 STA Ks 4U.D, SUB N� 38 010-26 D �R EP-4 A 846.5 \\ 5 14 852.0 2 \\ \ �o 13 PROPOSED STOR 11 12 SEW R q o ,P \ P - 2 TRANSPORT a ctiF�T \\ INTERNATIONAL as 5 POOL y 6 7 010-29 a 1 jLc 2 r mo-30 ' �o� ., STORM SEWER rsr �\ EXISTING , 6 PIPE PER STORM WATER °d \ FORCEMAIN m� ' �� MGMT. PLAN \ 0o 5 o 075rg4 ' ----�--——— —_ F y \ � 030-52 020-52 3 7, n PROPOSED REVISION TO STORM SEWER MANAGEMENT PLAN EP-4.1 4 866.0 872.5 ' NORTH PARK 020-53 0 400 H-MISCDXF/TRANSPOOL PUBLIC WORKS Transport International Pool DEPARTMENT Storm Sewer Exhibit 3-18-99 City of Eagan �3, Agenda Information Memo April 6, 1999 Eagan City Council F. CONDITIONAL USE PERMIT—RUSSEL METALS BAHCALL GROUP ACTION TO BE CONSIDERED: To approve or deny a Conditional Use Permit to allow outside storage of bulk fuel tanks on property at 1034 Gemini Road, legally described as Lot 10, Block 6, Eagandale Center Industrial Park No. 3, located in the NW 1/4 of Section 11, subject to the conditions listed in the APC minutes. FACTS: • The property is developed with a 28,350 sq. ft. one-story building constructed in 1969. Russel Metals Bahcall Group is a distributor of raw steel shapes. They are adding fabrication capabilities which require the storage and use of liquid oxygen and propane. • The proposal includes two tanks and associated equipment (vaporizer, manifold and air filtration). The propane tank is 500 gallons, and the initial liquid oxygen tank will be 1,500 gallons with the potential to upgrade in the future to 6,000 gallons. The tank storage area is proposed west of and adjacent to the building on a concrete pad. The tanks will be surrounded by a chain link fence for security, and bollards for safety. • The site and surrounding properties are zoned I-1, Limited Industrial. The location of the proposed tank appears to satisfy the performance standards in the City Code for outdoor storage. • The City Fire Marshal has reviewed the plans and indicated that the proposed fuel tank meets Uniform Fire Code requirements. • The APC held a public hearing on March 23, 1999, and recommended approval of the Conditional Use Permit. ATTACHMENTS: March 23, 1999, APC Minutes,pageQ.33tlaatrglT Staff report, page through)V a3a Page I I .- March 23, 1999 ADVISORY PLANNING COMMISSION CONDITIONAL USE PERMIT RUSSEL METALS BAHCALL GROUP Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow outdoor storage of a liquid oxygen tank and a propane tank on Lot 10, Block 6, Eagandale Center Industrial Park No. 3, located at 1034 Gemini Road in the NWt/4 of Section 11. Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated March 16, 1999. Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Ms. Dudziak noted that the City Fire Marshall had reviewed the plans and indicated the tanks met the Uniform Fire Code. No one from the public addressed the Commission. Chair Heyl closed the public hearing. Member Frank inquired as to the existence of the gravel area and whether the whole space could be replaced. The applicant indicated that a hard surface would be necessary to access portions of the rear area for refueling purposes. The applicant indicated that he could comply with Condition No. 5 to convert the gravel area into grass, but was concerned about the time frame and the cost. Senior Planner Ridley indicated that the property did not have to be complete sodded but that seed could be used. Member Steininger expressed his concern with adding the condition to remove the gravel in light of the applicant's request to solely store tanks. Member Frank moved, Member Tilley seconded, a motion to recommend approval of a Conditional Use Permit to allow outdoor storage of a liquid oxygen tank and a propane tank on Lot 10, Block 6, Eagandale Center Industrial Park No. 3, located at 1034 Gemini Road in the NW'/4 of Section 11, subject to the following amended conditions: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of Council approval and proof of recording submitted to the city. 2. The tank shall be located in the rear yard as shown on the site plan dated September 11, 1998. 3. A protective barrier that is acceptable to the City Fire Marshall shall be installed around the tank. 4. The area west of the building at the north end of the property shall be landscaped to provide screening of the tanks and rear yard from Gemini Road. 5. The gravel area west of the building, except areas necessary for vehicle access to the tanks shall be converted to green space by July 1, 2000. All voted in favor except Member Steininger opposed. C233 PLANNING REPORT CITY OF EAGAN REPORT DATE: March 16, 1999 CASE: 11-CU-03-02-99 APPLICANT: Russel Metals Bahcall Group HEARING DATE: March 23, 1999 PROPERTY OWNER: Joel Buttenhoff, Ground Level Ventures PREPARED BY: Pamela Dudziak REQUEST: Conditional Use Permit LOCATION: 1034 Gemini Road COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST Russel Metals Bahcall Group is requesting a Conditional Use Permit for outside storage of bulk fuel tanks on property at 1034 Gemini Road, legally described as Lot 10, Block 6, Eagandale Center Industrial Park No. 3, located in the NW 1/4 of Section 11. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. a� � Planning Report - Russel Metals Bahcall Group March 23, 1999 Page 2 D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY Russel Metals Bahcall Group is a distributor of raw steel shapes. They are adding fabrication capabilities which require the storage and use of liquid oxygen and propane. EXISTING CONDITIONS The property is developed with a 28,350 sq. ft. one-story building constructed in 1969 with the office located on the north end. Parking is located on the east side of the building adjacent to Neil Armstrong Boulevard. The driveway access to the rear of the building is shared with the adjacent building (Lessors, Inc.). A review of the site revealed that the property does not meet some of the City's current development standards. The existing parking lot does not satisfy the required 20-foot setback from the public right of way. The parking and driveway areas are paved, but do not have curb and gutter. The area behind the building that is not paved and is surfaced with gravel and was identified on the original development plans as potential expansion area. L35 Planning Report - Russel Metals Bahcall Group March 23, 1999 Page 3 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Manufacturing; zoned I-1, Limited Industrial; guided IND, Limited Industrial South - Manufacturing (Owobopte); zoned I-1; guided IND East - Warehouse/office; zoned I-1; guided IND West - Distribution (Lessors, Inc.); zoned I-1; guided IND EVALUATION OF REQUEST Compatibility with Surrounding_Area- All surrounding properties are zoned and guided industrial. Site Plan - The proposal includes two tanks and associated equipment (vaporizer and mainfold). The propane tank is 500 gallons, and the initial liquid oxygen tank will be 1,500 gallons with the potential to upgrade in the future to 6,000 gallons. The 1,500 gallon tank stands 15 feet in height and with a future upgrade to 6,000 gallons, the tank would be about 27 feet in height. The tank storage area is proposed west of and adjacent to the building on a concrete pad. The tanks will be surrounded by a chain link fence for security, and bollards for safety. Landscaping - City Code requires screening of parking and storage areas from the public right- of-way. Screening between industrial properties is not required. The north end of the building is landscaped with some shrubs and a few trees. No additional landscaping is proposed. However, the proposed tanks and rear yard of the building should be screened from Gemini Road with the addition of some landscaping in the lawn area west of the building at the north end of the property. Grading,/Storm Drainage -No grading is proposed. However, the existing condition of the property does not meet current development standards in that there is no curb and gutter around the paved areas, and the rear yard area is surfaced with gravel. The building was constructed in 1969 and a review of City records shows that at that time the gravel area behind the building was identified for future building expansion which has not occurred. When questioned about the current use of this portion of the property, the applicant indicated that the gravel area is not used for vehicle parking, storage or maneuvering. If it were, the site would be required to be upgraded with pavement and curb and gutter. Since this area is not used for vehicles or storage, it is not required to be paved. However, this part of the site is still substandard to current city requirements and the APC should consider whether the area should be converted to green space to discourage vehicle maneuvering or storage within this area and to reduce erosion into the city storm sewer system (see condition #5). a36 Planning Report - Russel Metals Bahcall Group March 23, 1999 Page 4 Access/Circulation - Access to the site is provided from both Gemini Road and from Neil Armstrong Boulevard. Adequate access and internal circulation is provided on the site for business operations and emergency vehicles. Outdoor Storage Standards - The tanks are proposed to be located to the rear of the building. The propane tank and its associated equipment will be surrounded by a chain link fence. The proposed tanks and rear yard of the building should be screened from Gemini Road with the addition of some landscaping in the lawn area west of the building at the north end of the property. The initial 1,500 gallon 15-foot tank will be screened from Neil Armstrong Boulevard. The future 6,000 gallon tank at 27 feet in height will be taller than the one-story building. All surrounding properties are industrial; none of the adjacent properties are guided or zoned for residential use. The location of the tanks allows adequate room for vehicles to maneuver without interference. The tanks will be located on a concrete pad and the tanks do not take up required parking or landscaping areas. The City Fire Marshal has reviewed the plans and has indicated that the tanks meet the requirements of the Uniform Fire Code for Flammable and Combustible Liquids. Tree Preservation - No trees will be removed to accommodate the new tanks. SUMMARY/CONCLUSION Russel Metals Bahcall Group is requesting a Conditional Use Permit for the outside storage of bulk liquid fuel tanks. The purpose of the Advisory Planning Commission's review of a Conditional Use Permit is to ensure compatibility with the surrounding area. The fuel tanks are needed for the expanded fabrication capabilities of the business. The site is zoned Limited Industrial and is surrounded by other industrial development. The location of the tanks meets setbacks for outdoor storage. The APC will need to make a recommendation regarding the gravel area and whether it should be converted to green space (condition #5). ACTION TO BE CONSIDERED To recommend approval or denial of a Conditional Use Permit for outside storage of bulk fuel tanks on property at 1034 Gemini Road, legally described as Lot 10, Block 6, Eagandale Center Industrial Park No. 3, located in the NW 1/4 of Section 11. 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of Council approval and proof of recording submitted to the city. 2. The tank shall be located in the rear yard as shown on the site plan dated September 11, 1998. 3. A protective barrier that is acceptable to the City Fire Marshall shall be installed around the tank. Planning Report - Russel Metals Bahcall Group March 23, 1999 Page 5 4. The area west of the building at the north end of the property shall be landscaped to provide screening of the tanks and rear yard from Gemini Road. 5. The gravel area west of the building shall be converted to green space by July 1, 1999. FINANCIAL OBLIGATION—11-CU-03-02-99, Lot 10,Block 6, Eagandale Center Industrial Park#3 There are pay-off balances of special assessments totaling $-3,202- on the parcel for which the conditional use permit is requested. Presently there are no pending assessments on this parcel. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses for the parcel which the conditional use is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT USE RATE QUANTITY AMOUNT TOTAL $0 X3 9 Location Map a r, W cps e.aiLh.Rox M1ouc oAR RD.) c i L=J 'mot s I� s 9 I I � u J f Sub ect Site o low 4ft o z ® - 8 NU DOODLE ROAD) 1000 0 1000 Feet 1"=i000, Development/Developer. Russel Metals Bahcall Group Application: Conditional Use Permit ^ �0 Case No.: 11-CU-03-02-99 v[ N Map Prepared using B;SI ArcVww A1. Parcel base rtap irdorrraoen provided by Delrota Comity tad&E4ey "is anent as of Deeerrba N& W* , E City of Eagan /, COI►I/r/dfyi7"gMieR1Dep&tiat< THIS MAP IS INTENDED FOR REFERENCE USE ONLY S The City of Eagan and Dakota County do not guarantee the accuracy of this Information. Zoning and Comprehensive Guide Plan Russel Metals Bahcall Group Land Use Map Case No. 11-CU-03-02-99 Zoning Map / EAl 19 Current Zoning: 1-, Limited I ndustrial l ' III or 1.1 BP BID O I•, O a so* a wo +:w F..t Comprehensive Guide Plan / IND 43 OFI - Land Use Map 1111 jai1 IND IND Current Land Use Designation: IND IND Limited Industrial BP IND JE CA OIND O BP BP e soe o we 1200r. �, i Parol bas.may Information provld.d by Dakota county Land S—ey D.partrn.M 1]Hd»!. h zoning Idormation p-,Id.d by Lave *.roup teed aid updat.d by City staff. City of Eagan �_ W E COIlI7)<�l> �Vl°lOp!)IBI1t� THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S GEmml jzoAb N891138 09 'w 265.50 Pon it K I CE nage and Utility Easement per Plat of Ea endale oor ter Industrial Pork No. 3 �— 2. � ( Russel Metals 30 30 1034 Gemini \ (28348.75 sq. ft. I oLci j • N Lot 10 to � ( o I L0 I „� a• Na I �6n Z Z N � O � > Z m PROPOSED L .E TMKSTORAGE o I T !T 2 I . Orainoge and Utility Eosement per Plot of Eagendcle �1 Center Industrial Pork No. 3 I Easement for railroad lead lines per Ooc. No. 161832 1 u N89°38'11"W 255.50 -� SITE PLAN 0 0 0 0 z 0 0 F- a oc 1 ua. ' ac 0 L O Q LLJ J Q J 0 p u N 41 CL r7 X Zo d _ W O P ¢ W W W XO Q' vi )K})K � d A a 3E� {�T} a a ~.ono �- UCL ZD �F N m Lk - �N7 N � W i _ l r _D77. - �l. r � G J •J \ � ! J y L • �-, JL , , l :.J .J > , 1 1. J Lr J I j I w� oa 0� oW i Nva Zo Ul ioe2i i�/� a= J C- C- Z) -GZ oo i 4-1 is s O _ M O:S' K� N� N d ';:,24 I' Metals WnRussel _BAHCALL GROUP Pamela Dudziak 2/17/1999 Associate Planner City of Eagan 3830 Pilot Knob Road Eagan, IkAN 55122 Dear Pamela Dudziak, I am submitting a proposal for a conditional use permit. The permit will cover locating two storage tanks on the southwest side of the warehouse located in the Eagandale Center Industrial park, Block six, lot ten. The tanks will be storing liquid oxygen and propane for fabrication of steel plates. Russel Metals Bahcall Group is located in a light industrial zoning classification. The surrounding area within 660 feet is also zoned for light industrial. Russel Metals Bahcall Group is currently a distributor of raw steel shapes. We are adding fabrication capabilities to our services that require the need to store and use liquid oxygen and propane. Sincerely, C'U", U �-, Colton Wagener Branch Manager Russel Metals Bahcall Group MINNEAPOLIS/ST. PAUL 1034 Gemini Road, Eagan, MN 55121 612688-8138 • Fax. 612.6815778 Agenda Information Memo April 6, 1999 Eagan City Council Meeting G. CONDITIONAL USE PERMIT–TRANSPORT 21 INC.— ACTION TO BE CONSIDERED: To approve or deny a Conditional Use Permit to allow the selling, leasing and servicing of semi-tractor trailers (including accessory outside storage) upon a 1.9 acre parcel of land (legally described as Lots 7, 8 and 9, Block 2, Eagandale Center Industrial Park No. 3) located north of Apollo Road and west of the Canadian Pacific rail line in the NE 1/4 of Section 11) subject to the conditions listed in the APC meeting minutes. FACTS: ➢ In 1981, the City approved a Conditional Use Permit to allow the establishment of a truck terminal upon the property. The approved site activity involved the servicing and storage of tractors and trailers. While the existing CUP allows a"truck terminal" use upon the site, the property has not historically been used for the transfer of freight. ➢ Transport 21 Inc. plans to occupy an existing 10,240 square foot office/warehouse that currently exists on the property and operate a truck sales and leasing business from the site. The proposed sales and leasing area is to be located west of the existing office/warehouse building. ➢ No physical changes to the existing building or site have been proposed. ➢ The original CUP was approved prior to the adoption of specific standards governing outside storage. To fully comply with these requirements, additional screening has been recommended south of the truck/trailer storage area to screen trucks and trailers from the Apollo Road right-of-way. ➢ At their regular meeting on March 23, 1999, the Advisory Planning Commission held a public hearing to consider the Conditional Use Permit and recommended approval subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (2) March 23, 1999 APC Meeting Minutes page Staff report, pages through�59 a �6 Page 12 March 23, 1999 ADVISORY PLANNING COMMISSION r CONDITIONAL USE PERMIT TRANSPORT 21, INC. Chair Heyl opened the next public hearing of the evening regarding a Conditional Use Permit to allow selling and leasing of semi-trailers on Lots 7, 8 and 9, Block 2, Eagandale Center Industrial Park No. 3, located north of Apollo Road and west of the C.P. Rail System in the SE'/4 of Section 11. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated March 10, 1999. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. No members from the public addressed the Commission and Chair Heyl closed the public hearing. Member Steininger and others noted that the proposal appeared suitable for the area. Member Miller moved, Member Tilley seconded, a motion to recommend approval of a Conditional Use Permit to allow selling and leasing of semi-trailers on Lots 7, 8 and 9, Block 2, Eagandale Center Industrial Park No. 3, located north of Apollo Road and west of the C.P. Rail System in the SE'/4 of Section 11, subject to the following conditions: 1. The three lots which presently underlie the property (and vacated portion of the Apollo Road right-of-way) shall be legally combined into a single legally described parcel via replat. 2. The Conditional Use Permit shall be recorded within 60 days of the replat of the property. 3. Outdoor storage activities shall be confined to the area west of the site's principal structure within the area specifically designated on the site plan. 4. No more than 15 tractor trailers shall be parked on the premises at any one time. 5. The submitted site plan shall be revised to incorporate the vacated portion of Apollo Road. 6. Additional screening shall be provided along the south side of the designated tractor/trailer parking area. 7. The existing CUP shall be terminated. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: March 10, 1999 CASE: 11-CU-04-02-99 APPLICANT: Transport 21, Inc. HEARING DATE: March 23, 1999 PROPERTY OWNER: Mitch Miller PREPARED BY: Bob Kirmis REQUEST: Conditional Use Permit (sales, leasing and outside storage) LOCATION: 837 Apollo Road - Lots 7, 8 and 9, Block 2, Eagandale Center Industrial Park No. 3 (NE '/4 of Section 11) COMPREHENSIVE PLAN: Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST Transport 21 Inc. is requesting approval of a Conditional Use Permit (CUP) to allow the selling, leasing and servicing of semi-tractor trailers (including accessory outside storage) upon a 1.9 acre parcel of land located north of Apollo Road and west of the Canadian Pacific rail line. The subject property is legally described as Lots 7, 8 and 9, Block 2, Eagandale Center Industrial Park No. 3 (NE '/4 of Section 11). Transport 21 Inc. plans to occupy an existing 10,240 square foot office/warehouse that currently exists on the property and operate a truck sales and leasing business from the site. The proposed sales and leasing area is to be located west of the existing office/warehouse building. No physical changes to the existing building or site have been proposed. AUTHORITY FOR REVIEW Conditional Use Permit City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: a � � Planning Report—Transport 21 March 23, 1999 Page 2 A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Outdoor Storage Conditions: In addition to the requirements for a conditional use permit listed above, City Code Section 11.10, Subdivision 29.2, C, lists performance standards for outdoor storage as follows: 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited aI/ 9 Planning Report—Transport 21 March 23, 1999 Page 3 industrial (I-1) and general industrial (1-2) zoning districts, the enclosure may be detached from the principal building. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. 4. The storage area shall not interfere with any pedestrian or vehicular movement. 5. The storage area shall not take up required parking spaces or landscaping areas. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. BACKGROUND/HISTORY The Eagandale Center Industrial Park#3 subdivision within which the subject site is located was approved in 1969. In 1981, the City approved a Conditional Use Permit to allow the establishment of a truck terminal upon the property. The approved site activity involved the servicing and storage of tractors and trailers and is subject to the following conditions: 1. No more than 22 trailers and 6 tractors be parked on the premises at any one time. 2. The applicant shall provide dust control measures on the crushed limestone surface. 3. The parking spaces shall be expanded to a 10' x 20' dimension vs. the 9' x 19'. 4. The driveway entrances and auto parking areas shall be blacktopped and concrete curbing shall be provided around the perimeter of these areas. 5. A detailed landscape plan shall be provided, and a landscape bond adequate for the landscaping shall be submitted and not released until one year after the landscaping has been completed. 6. The gas pump shall be approved by the City Fire Marshal along with inspective permits that are required to install a gas pump. 7. All other City ordinances shall be enforced. While the existing CUP allows a"truck terminal"use upon the site, the property has not historically been used for the transfer of freight. It should be noted that the approved site plan (for the existing CUP) does not reflect the building and parking configurations currently existing on site. For instance, the eastern tractor/trailer parking area depicted on the 1981 site plan is presently utilizedfor the parking of automobiles. asa Planning Report—Transport 21 March 23, 1999 Page 4 Also to be noted is that a portion of the Apollo Road right-of-way lying south of the subject property has been vacated and is presently utilized for additional automobile parking. EXISTING CONDITION The subject site is presently occupied by a 10,240 square foot office/warehouse building that includes a shop for the servicing of trucks. While the approved CUP allows for a"truck terminal"use upon the site, the property has not been used for such an activity. The site is currently accessed via a single curb cut from Apollo Road. Automobile parking is provided primarily on the east side of the building while tractor trailer parking is provided in the western portion of the site within a fenced (chain link) area. SURROUNDING USE The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Industrial; zoned I-1, Limited Industrial and guided IND, Limited Industrial. South - Industrial; zoned I-1, Limited Industrial and guided IND, Limited Industrial. East - Canadian Pacific Rail System/Industrial; zoned I-1, Limited Industrial and guided IND, Limited Industrial. West - Industrial; zoned I-1, Limited Industrial and guided IND, Limited Industrial. EVALUATION OF REQUEST Compatibility with Surrounding Area- The area in which Transport 21 is located is characterized by industrial (trucking related) activities with accessory outdoor storage. Considering that no physical changes to the site have been proposed, the sales, leasing and outside storage activity is not anticipated to negatively impact surrounding properties. Site Plan - As mentioned previously, no physical changes to the site have been proposed. The proposed truck storage area is to remain on the west portion of the property. Whereas the existing CUP allows for the storage of trailers and tractors for servicing purposes, the current proposal would involve the storage of previously leased trailers and tractors for ultimate sale. According to the applicant, Transport 21 intends to continue truck servicing activities on site. The original CUP was approved prior to the adoption of specific standards governing outside storage. To fully comply with these requirements, additional screening should be provided south of the truck/trailer storage area to screen trucks and trailers from the Apollo Road right-of-way. As previously indicated, the approved site plan approved in 1981 does not accurately reflect current site conditions. While the previously approved site plan illustrates 22 trailer stalls and 6 CX Planning Report—Transport 21 March 23, 1999 Page 5 tractor stalls, the current site plan illustrates only 15 trailer stalls. Maximum tractor and/or trailer storage limitations will be based on the present site plan. As a condition of CUP approval, the site plan should be revised to incorporate the recent Apollo Road right-of-way vacation. Grading/Storm Drainage - No physical changes to the site have been proposed that will affect storm water drainage. Replat - The subject property is currently described as Lots 7, 8, and 9, Block 2, Eagandale Center Industrial Park No. 3. As a condition of CUP approval, the subject property (including the vacated portion of Apollo Road) should be combined into a single legally described parcel. SUMMARY/CONCLUSION The proposed truck sales and leasing will not involve any physical changes to the present site activity. Provided additional screening is provided along the Apollo Road right-of-way, the use appears compatible with the area and the standards set forth for outdoor storage by a business. The truck/trailer storage area has been defined and does not compete with existing off-street parking areas. If the CUP is approved, the sales and leasing activity cannot begin until the property is replatted into a single parcel and the CUP is recorded. Approval of this CUP will further have the effect of terminating the existing CUP (allowing a "truck terminal"use), resulting in a single CUP allowing a 10,240 square foot truck sales, leasing and service facility (with accessory outside storage) upon the subject property. ACTION TO BE CONSIDERED To recommend approval or denial of a Conditional Use Permit to allow the selling, leasing and servicing of semi-tractor trailers (including accessory outside storage) upon a 1.9 acre parcel of land located north of Apollo Road and west of the Canadian Pacific rail line. The subject property is legally described as Lots 7, 8 and 9, Block 2, Eagandale Center Industrial Park No. 3 (NE I/4 of Section 11). If approved, the following conditions should apply: 1. The three lots which presently underlie the property (and vacated portion of the Apollo Road right-of-way) shall be legally combined into a single legally described parcel via replat. 2. The Conditional Use Permit shall be recorded within 60 days of the replat of the property. a� � Planning Report—Transport 21 March 23, 1999 Page 6 I Outdoor storage activities shall be confined to the area west of the site's principal structure within the area specifically designated on the site plan. 4. No more than 15 tractor trailers shall be parked on the premises at any one time. 5. The submitted site plan shall be revised to incorporate the vacated portion of Apollo Road. 6. Additional screening shall be provided along the south side of the designated tractor/trailer parking area. 7. The existing CUP shall be terminated. a S,3 FINANCIAL OBLIGATION—11-CU-04-02-99, Lots 8, and 9,Block 2, Eagandale Center Industrial Park#3 There are pay-off balances of special assessments totaling $-0- on the parcel for which the conditional use permit is requested. Presently there are no pending assessments on this parcel. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses for the parcel which the conditional use is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT USE RATE QUANTITY AMOUNT TOTAL $0 Location Map JIff NEI s . � Subject Site s -LMJ-.*TF$F �e 3 � r ,ra i ti • 2 • or. 1 IBM o � 1 oy z 1000 0 1000 Feet 1"=1000' Development/Developer. Transport 21, Inc Application: Conditional Use Permit Case No.: 11-CU-0402-99 p` N 6+�Repavd using ERSI arcilfew 11.Parce+ua,e map inkimation provided C i ty of Eagan M Dakota Carry L"d V;°;urtrr�t and a""mW a:o Deaenber19K W*E Co-XFAYDeveluPn-9Depart� / THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information. S Zoning and Comprehensive Guide Plan Transport 21, Inc. Land Use Map Case No. 11-Cu-04-02-99 Zoning Map s 1-1 PO Current Zoning: ' + "+ PD +r� I.1 ' � �ntunn ravr.no.ea Limited Industrial .a No ' � oy yo - _ � 1 •00 • •00 1200 Feet Comprehensive Guide Plan b Land Use Map O _ CPD IN IND Current Land Use Designation: ""' �... IND i Limited Industrial 0 IND �Oyy D- IND 0 i wo • we uw ?.at a IND IND N ►arch We Tap bNormaton provided by Dakota county Land survey Department 1211Us11. Zoning Information provided by Lawrence Group 1906 and updated by City sun. City of Eagan w' E THIS MAP IS INTENDED FOR REFERENCE USE ONLY CCf>•/nunityD"Apl►1 #Dqm-bllelt The City of Eagan and Dakota County do not guarantee the accuracy of this information. S f s . AP i •: e is UL i p 1 s 3 91 f p CQ , 1 , � f ' 1 } S 13 PREVIOUSLY APPROVED SITE PLAN x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I o 0�N I - ---- -=: ------------- ---- _ I 41, I I Q I FM n I I � :m+s wows wo.• I � � I I ri cn "" r Ci Z ( 91 O CL4 ZO ci N 0� Z m �.2 c a -7 ciao SITE PLAN Conditional use application for Transport 21, Inc. The building located at 837 Apollo Road has a total of 11,040 square feet of office space and 4,720 square feet of storage space. Transport 21 will be subleasing 1,840 square feet or one bay of shop space and 2,749 square feet of office space. Transport 21 currently employs 8 people for their sales and leasing business, with business hours from 8 a.m. to 5 p.m. Monday through Friday and 8 a.m. to Noon on Saturday. Transport 21's primary business is leasing over the road trucks to independent contractors that contract to haul for Transport America. When we receive trucks back at the end of the lease term that are 3 year old or older, we sell them off our fleet to outside dealers and individuals. Transport 21 plans on storing available trucks in the parking spaces at the rear of the building on Apollo. The employees of Transport 21 will also park in the fenced in area in the car spaces. Transport 21 currently has a fleet of approximately 425 trucks, and we plan to grow our fleet by approximately 50 trucks per year. Transport 21, Inc. is the primary company, however we do have three small leasing companies that are affiliated and will be operating at this location as well. The names are Roseau Transport, Inc.; Trans Eagan, Inc.; and Trans Leasing, LLC. ,,r APPLICANT NARRATIVE