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08/03/1999 - City Council Regular AGENDA EAGAN CITY COUNCIL-REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING AUGUST 3,1999 6:30 P.M. I. ROLL CALL&PLEDGE OF ALLEGIANCE II. ADOPT AGENDA&APPROVAL OF MINUTES (BLUE) III. VISITORS TO BE HEARD(10 MINUTE TOTAL TIME LIMIT) IV. DEPARTMENT HEAD BUSINESS(BLUE) 99 Q A. PROCLAMATION observing August 3,1999 as National Night Out 4PI 1 B. CEDAR AVENUE/HIGHWAY 13 Task Force,consider amendment of SRF contract V. CONSENT AGENDA(PINK) J17 A. PERSONNEL ITEMS qB. CONTRACT 99-11,receive bids/award contract(Wescott Road-Sealcoat&Restriping) -11 C. CONTRACT 99-09,receive bids/award contract(Advent United Methodist/Patrick Eagan Park -Parking Lot and Utilities) 90*6 D. PROJECT 97-QQ,acknowledge completion/authorize City maintenance(GVR Acres-Street& Utilities) �4E. CONTRACT 98-18,approve change order#2(Oak Pond Road-Street Improvements) F. CONTRACT 99-03,approve change order#1 (Yankee Reservoir-Refurbish&Repaint) CONTRACT 98-N&O,amend development contract(Completion Schedule-Pinetree Pass 2nd C &3rd Add.) ?p1H. PROJECT 663,approve settlement agreement(Valley View Plateau-Nooryshokry) �IAJ. I. PROJECT 98-T,amend development contract(Completion Schedule-Royal Oaks Add.) ADVERTISE for bids Fire Station No. 2 repairs L' VQ"1" bK. CONSTRUCTION/DEMOLITION debris hauler license for Armor Roll-Off Service I. K. -PUBLIC HEARINGS (SALMON) 4kA. VARIANCE-Michael Corazzo-variance of 11 feet to the required 40 foot setback for a structure from Diffley Road on Lot 5,Block 5,Hilltop Estates,located at 1292 Raspberry Ct. in the SW 1/4 of Section 22 POu. PROJECT 694,final assessment hearing-Northwoods Parkway(Reschedule to August 17,1999) 0C. VACATION of drainage&utility easements(Oakbrooke Addition) 941 D. VACATION of drainage&utility easements(Highview Park) VII. OLD BUSINESS (ORCHID) VIII. NEW BUSINESS (TAN) CONDITIONAL USE PERMITS-Teligent/Opus,to allow an above ground fuel oil storage tank and outdoor storage on Lot 1,Block 1,Eagandale Center Industrial Park No.13,located at 3030 Lexington Avenue in the NW 1/4 of Section 11 � B. REZONING-City of Eagan,of 6.3 acres from R-4(Mixed Residential)to R-1 (Single Family)for property presently owned by the U.S.Postal Service,located on Johnny Cake Ridge Road,south of Diffley Road,and just north of the Northridge Family Housing in the NW 1/4 of Section 28 V�C. PRELIMINARY PLANNED DEVELOPMENT-Sieger Architects,of 4.20 acres to allow asix- story hotel on property legally described as Outlot A,Eagan Woods Office Park,located on q Eagan Woods Drive in the NE 1/4 of Section 4 1` 1 D. PROJECT 777,authorize feasibility report(Ashbury Rd/Blackhawk Hills Rd-Traffic Calming) LEGISLATIV NTERGOVERNMENTAL AFFAIRS UPDATE(GREY) X. ADMINISTRATIVE AGENDA(GREEN) XI. VISITORS TO BE HEARD(for those persons not on agenda) XII. ADJOURNMENT XIII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities,facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,marital status,sexual orientation,or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received,the City of Eagan will attempt to provide such aid. Updated 7/29/99-12:15 p.m. SPECIAL MEETINe OF THE EAGA�'CITY COUNCIL EAMN, .TA A Special City Council meeting was held on Tuesday, June 29, 1999 in the City Council Chambers of the Eagan Municipal Ceat,q&ilslin .rq. Those present were Mayor Awada and City Councilmembers Ba , 3#iR ;> and Masin. Also present were Superintendent of Utilities Schwanz, U. %e ;di t oF9tr $Erhart,Public Works Coordinator ity /Administrative Assistant Struve, CEngineeflVlatthys, Difi�6or of Public Works Colbert, Director of Finance VanOverbeke and City Adfsistrator mages. City Councilmember Masin moved that both Livable Communities and the status of Discovery Park be added to the agenda for discussion. The motion died for lack of a second. City Councilmember Masin moved and Mayor Awada seconded,with all members voting in favor that a discussion regarding the sus of Discovery Park be added to the agenda under other business. After further discussion and in a Trion by' `esiciairiimember Bakken, seconded by Councilmember Carlson with all members.:.. irl favz } balance of the June 29 Special City Council meeting agenda was adopted. FIVE-f ' EAR C.I.P. PART III Mayor Awada commented that the main purpose for the Special City Council meeting workshop is to review the Five Year Capital Improvement Program Part III for public infrastructure projects. City Administrator Hedges provided background information on the item stating that the Capital Improvemeni--k-tg . .0... y;tied into three(3)parts consisting of Part I general government facilities,'13'ai'C'fl ve'�iiM*iffi:tgiil'p'ment both new and replacement and Part III which is public infrastructure and pis acquisitin and development. He stated that in order to plan and proceed with public infrastt ire impftements during calendar year 2000, it is necessary to address the proposed projects �iis time S*o would further suggest that this part of the C.I.P. be placed on the July 20 regular City CouQCf1 agenda for adoption. He stated that this will allow staff the necessary lead time required to perform field analysis, feasibility reports,public hearings and other steps that are necessary in carrying out public improvement projects in the year 2000. City Administrator Hedges further stated that the main concentration is for projects proposed in the year 2000,however,it is impQr pt to review projects that are proposed and planned for the years 2001-2004 and if for#N,,-feason these projects should not be considered in a certain calendar year,it is important to ide�if`y those changes at this time. He stated that there is a tremendous amiigditi > ii}tifiQi county, state and federal entities iidt regarding highway construction,wh4: :Ft:i8c 2ciX all entities agree on a proposed calendar year for construction of any project. Director of Public Works Colbert provided an ovt:fV ew of the proposed five(5)year public infrastructure improvements stating that the first category is Streets and Highways,which Special City Council Meeting Minutes June 29, 1999 Page 2 ..... .... ..... include collector and arterial,local strgaunprovements, R6ft seal coating, signals and streetlights. He further commented that #i# es;r JW d part,which includes water trunk distribution,water operations and facilitiirS 9AsiJ trunk conveyance and storm sewer trunk conveyance. City Councilmember Masin asked about the status of a signal at Northwood Parkway and Neil Armstrong Boulevard with LexingtQA Ayenue. Director of Public Works Colbert discussed the need as expressed by local compa :ltii : lection and further commented that , the signal would not be constructed unti xiti ft Aven4-Wvidened from Lone Oak Road to Town Centre Drive. He stated that this project w&ongmao#y rogrammed for the year 2000, however,due to the county's workload,they w6gii not be OM to accommodate it until 2002. Director of Public Works Colbert furtpe ; it,; :;j£th* becomes the lead agency,the project could be accelerated to the 20 :;i tTticti. Awm* After a review and discussion by the City Council,there was consensus to move the project to 2001 and have the City become the lead agency. However,the City Council was concerned about the lack of traffic control at the intersection of Northwood Parkway/Neil Armstrong Boulevard with Lexington Avenue. There have been requests for a signal from some of the new businesses and several crashes already have occurred. Councilmembers Masin anA.Carlson requested that some type of control be installed until the proposed improvement in2pq:1; Sett informed of the lack of City jurisdiction on this county road,there was a motion by Couii�C#lt**%0 XCLson, seconded by Councilmember Bakken with all members voting in favor,4AXectmg'C4 l�iitimministrator to place a Resolution on the July 6 City Council Consent Agenda rai'tiesting D ?t-.63unty to provide temporary traffic control on Lexington at Northwood Par!w.1:�tio*-`-*Blvd. X. Mayor Awada suggested that we..... ..D' Rue Drive be further delayed from year 2000 to 2001 allowing the City an opportunity to complete its planning efforts for the TH 13 and Cedar Avenue study area. City Councilmembers agreed that due to the moratorium that has been placed on the general Cedarvale area,this project should be delayed until at least the year 2001 to allow time to receive the results to be submitted by the Cedarvale Task Force for the general Cedarvale area. In a motion by Mayor Awada,see-*` kcl#iy iGi li�i#i*o#nber Bakken with all members voting in favor,the Bea D' Rue Drive-- Cf tva�l yi 4i kil 2001. Councilmember Carlson stated that she-?ituld like: th Dodd Road to be delayed until there is more development plans or when residQSiare will to petition for the road improvements. City Councilmember Masin agreed and su&i.tsted that the project be postponed until 2002. In a motion by Councilmember Masin, seconded by Councilmember Blomquist with all members voting in favor,the south Dodd Road upgrade was delayed until 2002. Councilmember Carlson asked if it would be possllle.to resurrect further consideration of Dodd Road from Diffley Road to Wescott Road as a projo"q%: n the next year or two. Director of Public Works Colbert stated that to date,Dodd Road has Alybeen programmed for an overlay in 2004. However,there have been rec*te ;fJ:*-A Yt tiway,which would require a substantial reconstruction of Dodd dft -i4J*.ikrban section. City Councilmember Carlson stated that she would like to proceed as soon as gQ$sible with consideration to review alteratives and review the possible upgrade of Dodd Ro .:mayor Awada suggested that the staff review phasing opportunities and present alternativei-fd'r the upgrade of Dodd Road north of Diffley at a future workshop. City Councilmember Blomquist stated that there are large lots along Dodd Road that could incur significant assessments. After further discussion and in a if Special City Council Meeting Minutes June 29, 1999 Page 3 ..... .... ..... motion by Mayor Awada, seconded 4. B n with all members voting in favor, staff was directed to bring back phas4iDpgpt#�nitim-iii. upgrade of Dodd Road between Diffley Road and Wescott Road at the 1Ei's1:a. rt{;ik session. City Councilmember Masin stated that the C.I.P.process is important and allows the City Council to prioritize all street projects so staff is not overburdened. City Councilmembers concurred and after a brief discussion and,3t,a.motion by Councilmember Carlson, seconded by Councilmember Bakken with all mergg�• • �3�. e was concurrence that the Yankee . Doodle Road extension from Highway'I totify Ytoac t in Inver Grove Heights should not be postponed until 2002 as proposed by the coiiiity;but k4*. 2001 as presented. There was consensus by the t,al1 Q€Ei collector and arterial street projects identified in the C.I.P.would:"otK':':* s pii Mayor Awada asked that staff present information regarding local street improvements. Director of Public Works Colbert provided a brief overview on the local street improvements that are identified in the five(5)year C.I.P. After further discussion and review and in a motion by City Councilmember Bakken, secondaby Mayor Awada with all members voting in favor, Cantebury and Wedgwood were deliiji001 to allow staff to concentrate on the Cliff Road improvements that are planned for the yftr t ............ Councilmember Carlson also sued Drive be delayed unless the road upgrade is necessary as a result ofpotential'exp ; iii;#iji �ile Cross. Director of Public Works Colbert stated that building phasing£a cra 'af the River Park facility is being considered and discussions are occurring In a motion by Councilmember Bakken, seconded by Mayor Awada with all members voting in favor,Terminal Drive was delayed until 2001 pending final development plans for Blue Cross. Director of Public Works Colbert was asked about the work schedule for the year 2000. He stated that shortening the numbe"4fJ jL fi:WMW: that is currently short on personnel due to two(2) engineering technici,iM**icarteie's: £est i`t; ber Carlson stated that, if necessary,other projects could be cancelled or O.twtponed igcgder to satisfy staff workload. Director of Public WorksColbert preset the sttC seal coating;there were no comments or discussion regarding the five year The for t seal coating. Director of Public Works Colbert presented the proposal for signals. Councilmember Carlson raised a question regarding a proposed signal at Yankee Doodle Road and Promenade Avenue. After further discussion, a motion was presented by,Councilmember Carlson, seconded by Councilmember Bakken that a signal for the Yankee IT4ple Road and Promenade Avenue intersection be placed in a future category. The motion fat a on a 4-1 vote with Councilmember Carlson voting aye and Mayor Awa,: $akken,Blomquist and Masin voting nay. ..... Director of Public Works Colbert reviewed streef;igtts,water trunk distribution,water operations and facilities, sanitary sewer trunk conveyance:"d storm sewer trunk conveyance sections of the five(5)year C.I.P. There were no specific comments or direction provided by the ti Special City Council Meeting Minutes June 29, 1999 Page 4 ..... .... ..... City Council requesting any change irftk five(5)year C,f#'6 presented for each of these categories. Mayor Awada complimented the stafforall the work and background on the five(5) year C.I.P. and noted that this portion of the overall City five(5)year C.I.P.will be presented for City Council consideration as amended at the July 20 regular City Council meeting. City Administrator Hedges provided bdW&ound O*:*-iequest for show license for the Eagan Convention and Visitors Bureau for July. for the N)f July FunFest event. In a motion by Councilmember Bakken, seconded.b)i gvft*ienbejr' i¢?lsin with all members voting in favor, a show license for the Eagan C.ft, 'son an&'y. bureau for July 2-4, 1999 for the 4`h of July FunFest event was approved. PARADE LICENSE/41"'OF JULY CELEBRATION City Administrator Hedges prpxided background on this item. In a motion by Councilmember Masin, seconded by.6*PWk-Rakken with all members voting in favor,the Eagan Convention and Visitors Bureau and 6*4%W1 iWVlsb;.were given authorization to hold the annual 4t'of July parade on Blackhawk Rod bd%v em-�il l4ey Road and Blue Cross Road to begin at approximately 10:00 a.m. on Satu#. y,July 3., 9"r;: TEMPORARY BEER LICEAI91`ii 7.IONS CLUB/JULY 411,FUNFEST City Administrator Hedges provided background on this item. In a motion by Councilmember Masin, seconded by Councilmember Carlson with all members voting in favor, the temporary beer license for the Eagan Lions Club for July 2-4, 1999 to accommodate the 4h of July FunFest event was approved. SCHEDULE SP FOR JULY 6 City Administrator Hedges provided ba44 round op this item. In a motion by Councilmember Carlson, seconded by Councilikvber Bats with all members voting in favor, the special work retreat was scheduled for 4:30p:m. on Tiny,July 6, in the lunchroom of the Municipal Building to prepare information for the goals and eventual action plan that has been developed at previous retreats. DISCUSSION REGARDING DISCO,.VERY PARK Task member Masin stated that it was disappointii learn that Skyline Displays no longer has an interest in developing 00 ark to the community and instead made a cash donation to the City torication requirements. She further asked if there was any way for the City to further considej the development of Discovery Park. City Administrator Hedges provided background on Discii'i?i4ty Park and reasons that-Skyline Displays' ownership chose to pay the parkland dedicatioir::-Mayor Awada stated that given this action it might be appropriate for the City to look at the Joe Miller property as a site for the amphitheater and other development opportunities that were under consideration for Discovery Special City Council Meeting Minutes June 29, 1999 Page 5 ..... .... ..... Park. Councilmember Carlson stateRlit the vision for Dz0dvery Park is there,but the visionaries are gone along with the coiibi .�,�'' ' ,oxtby,.�lc?#i :Displays' ownership to develop the property for park purposes. Councilmem?ief irked what the status was on the setback J.requirements that pertained both to Skyline Displays and the ten acre Discovery Park. City Administrator Hedges stated that to his knowledge this had not been settled and was under consideration with the Discovery Park agreement negotiations. Councilmember Masin stated that the location for Discovery Park was twiAc-due to its proximity to the Promenade and Faithful Shepherd School and would like forl • diRfiCi the Advisory Parks and Recreation Commission take a look at the possibility of tli;0 ac"u and developing the ten acre parcel for Discovery Park. After further discussion aftt'fN a motig y Councilmember Masin, seconded by Mayor Awada with all members voting in , staffilirected to contact Skyline Displays to determine if they would sell the ted;. p. ;tbe:Ci d to determine a proposed cost for the property. ..,. OTHER BUSINESS Mayor Awada shared information she received from the City of Roseville that developed a handout providing homeowners wWplans and concepts as to how they can update their homes such as adding a second story additioi} .-*A*qt-qF;bedroom, etc. She suggested that this document be shared with the Planning Department'W�tbS bi;Y.0ie;City could provide similar information as a handout to the public. . AUM.fi r' There being no further busux—ft, e meeting was adjourned at 6:15 p.m. TLH Date City Clerk MINUTES CFWRFAV4-AR;i=—NG OF THE ;Eagan,Minnesota: ... July 6,1999 .... A regular meeting of the Eagan Cif % dstul wasjq Tuesday,July 6,1999 at 6:30 p.m.at the Eagan Municipal Center. Present were Maycfi�13; cC-k lincilmembers Masin,Blomquist,Carlson and Bakken. Also present were City Administratoi 7tiin Jiedges,Senior Planner Mike Ridley,City Engineer Russ Matthys,and City Attorney Bob Bauer. AGENDA Mayor Awada noted that the folltis' e :*"Wil"'.'l4itg:ftded to the Consent Agenda, ' Administrative Leave/Director of Parks&Recreattfiit::She fu noted that Item A of Old Business, Reconsideration,Condition of Ayproval,Interim Nit Xermit fa;,Cedarvale Mall,ISD 191 was being continued to the July 20 City Council meeting at#ids'; ap can '*:*quest. City Administrator Hedges added that the following item was being�i0c #� e.}"Wt ei Benda,Declare computer equipment to be surplus for donation to Dragnet. Councilmember Bakken moved,Councilmember Carlson seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 MINUTES OF X- HF;MAY 18,1999 SPECIAL MEETING Councilmember Blomquist noted typisgge} lzkg?FAr on page five in the second to the last paragraph and said the word me should be chhpged to tie: $tie also noted that on page six the motion should include the names of Councilmembersasin ai .# >q#ist who voted in opposition. Councilmember Bakken movedipq [e'mber.Blomquist seconded a motion to approve the minutes as amended. Aye: 5 Nay: 0 MINUTES OF THE JUNE 1,1999 SPECIAL MEETING Councilmember Bakken moved,Mayor Awada seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 MINUTES OF THE JUNE,x;;1999 RW-VL.AR MEETING Councilmeniber Bakken moved,Court Carl#JesSl seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 "" ..•. DEPARTMENT HEAD BUSINESS Councilmember Masin thanked everyone who participated in the Fourth of July parade. She mentioned that a neighborhood meeting would be held with idents who live near Cascade Bay. City Administrator Hedges noted that the meeting would be held,#tjuly 15 at 6:30 p.m. Councilmember Blomquist stated that the library has exerpgproblems. Councilmember Masin said that sTie l ad mef tVftti efty Administrator Hedges to discuss a comment by Mayor Awada regarding the City providing legO7'presentation to defend a Councilmember and further said it was her understanding that the City is notii4ing any legal action at this time. City Administrator Hedges explained that if a case is filed against a Councilmember or the City the associated information is turned over to the League of Minnesota Cities Insurance Trust for their use in determining whether to defend the City. EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE 2 Councilmember Bakken moved,-4,euncihnember CazJq seconded a motion to recess the meeting at 6:45 p.m. Aye: 5 Nay: 0 The meeting was reconvened at 7:00•p'tiz: CONSENT AGENDA A. Personnel Items ve Item 1. It was recommended to approve the hirinffIn laineier as the temporary Y2K Intern. Item 2. It was recommended to approve the hiring'p*Russell per as a seasonal lifeguard shift leader for Cascade Bay. Item 3. It was recommended to approve the hiring of EriiW Klatt,Katy Holm,David Streefland,Mahssa Johnson,Christopher Ahrens,Irene Wheeler,Lindsay McMarais,Jennifer Kilby,Kevin Mickio,John Koniges,Ashley Nutt,Kristi Millmann,Kristin Reither,Matt Porter and Tony Mason as seasonal lifeguards for Cascade Bay. Item 4. It was recommended to approve:i:h#ing of Stephen Piehl as a seasonal guest relations worker for Cascade Bay. Item 5. It was recommended to approve the*Wng of Jeririy.)ods as a seasonal tennis instructor. Item 6. It was recommended to approveIke_upt-0:tJaiiiey Nelson-Krepacz,Stacy Showalter,Maria Whiteman,Amanda Helebrant,Susan4jcs #C•t;Yst,Jayne Chromik and Katie Hillegue as seasonal skating instructors for the Civic Arena. Item 7. It was recommended to approve.the hiring of Jennifer Van Horne and Torie Van Horne as seasonal assistant skating instructors for the Civic Arena. Item 8. It was recommended to approv'*t� j�i�o ftUt*"V*' er and Sandra Hillyer as seasonal Camp Directors. !X-: . Item 9. It was recon1mended to approve the hirin*:;R* Estella$ ale,Barbara Sandow and Patrice McGee as seasonal recreation leaders. Item 10. It was recommended to approve the hiring of Jessica Kiscaden as a seasonal recreation assistant. Item 11. It was recommended to approve the hiring of Carrie Gangl and Leah Taylor as seasonal utility interns. Item 12. It was recommended to approve the hiring of Eliza"Porter and Steve Kelley as seasonal engineering interns. Item 13. It was recommended to approve the hiring of Jeffrey.. Overbeke as a seasonal street maintenance worker. Item 14. It was recommended to approve the hiring of Patrick Scanlon as a seasonal turf management worker. Item 15. It was recommended to approve the hiring of Jon Steining as a seasonal parks maintenance worker. • EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE Item 16. It was recommended to approve:4ke hiring of Kathy Bogy as a temporary administrative intern. Item 17. It was recommended to approve•t1: r :lvlurphy as a temporary clerical worker in the Finance Department. Item 18. It was recommended to approve a week of administrative leave for Director of Parks& Recreation Vraa. B. Final Subdivision,Oak Bluffs-Manlditt#i ��Gi�it �[�:�.It was recommended to approve the Final Subdivision(Oak Bluffs)consisting of 36 lois bected•easets odd Road and north of Diffley Road in thg south 1/2 of Section 24. C. Final Subdivision,Amoco SecondAd ;: GofwQ;j, jan�It was recommended to approve a Final Subdivision(Amoco 2nd Addition3;ip } ig ot:;L *q;son 9 acres currently platted as Lots 14-18, Block 5,Eagandale Center Industrial Park No.3,located iri fhe NW 1/4 of Section 11. D. Final Subdivision,Noreen Addition-Tames Noreen. It was recommended to approve a Final Subdivision(Noreen Addition)consisting of 3 lots located in the southwest 1/4 of Section 26. E. Final Plat,Easter By The Lake-Easte -Tiahezan Church. It was recommended to approve a Final Plat (Easter By The Lake)that will replat four 3itditir%ii°i : 2ar�eels of land into a single 10.2 acre lot located north of Cliff Road between Lake Park Drive and•1*11vt• i mad in the SE 1/4 of-Section 28. F. Extension for amending the Comprehensivic'ISuidE-P1�1' .'..It.W.Ws recommended to approve a resolution requesting an extension of the due date k(g.-A*b4i—f Elie City's revised Comprehensive Guide Plan to the Metropolitan Council to December 34:�•' G. Conclude no fee building permits-May 1998 storm. It was recommended to approve ending the practice of waiving fees for building permits issued as a result of the May 1998 storm. H. Approve Police Liaison Services Agre� t ,gi.Uistrid#197 and the Cities of Eagan Mendota Heights and West St.Paul. It was reco1V"*** ,Police Liaison Services Agreement between School District#197 and the Cities of EagaN_Men of 4eights and West St.Paul. I. Safe and Sober Grant. It was recommended to aiove a gni}application between the Minnesota Department of Public Safety and the City of Eagan- the Safg; ipd Sober Grant. J. Extension for recording final subdivision,TownPlace Suites Addition. It was recommended to approve a 90 day extension of the recording requirement for the TownPlace Suites Addition located in the southeast 1/4 of Section 16. K. Extension for recording conditional use permit&final pla' 'ven,Eight,Nine Addition(Transport 21 . It was recommended to approve a 90 extension of the recg requirement for the Transport 21, Inc.Conditional Use Permit applied toM. i# MLjt iI....... d as Lots 7,8 and 9,Block 2 Eagandale Center Industrial Park No.3 located in tfssas ::Lsfiec#4n 11. L. Contract 99-10,approve plans/authorize ad for bids(Weser/Lexie on-Signal). It was recommended to approve the plans for Contract 99-10(Wesc64*Road and Lexington Avenue-Traffic Signal Improvements)and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday,August 12,1999. EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE X. M. Contract 99-11,approve plans/authoii2e ad for bids(Wes4�d.Restriping). It was recommended to approve the plans for Contract 99-11 (W Road-Restrg Improvements)and authorize the advertisement for a bid opening to be held-:i, .1:00 a.m.on T4c*t* y,July 29,1999. N. Contract 99-07 receive bids/award contract' .fi ' rvoir-Refurbish and Repaint . It was recommended to receive the bids for Contract 99-07(Safari Reservoir-Refurbish and Repaint),award the contract to TMI Coatings,for the Base Bid in the amount of$419,600.00,and authorize the Mayor and City Clerk to execute all related documents. O. Project 735 cancelpublic improvemeii#' itfid-Streets and Utilities). It was recommended to cancel Project 735(Wescott Hills F :r ExtenSf • P. Project 694 receive final assessment roll/order_ lic hean'rii-INorthwoods Pkwy.-Streets,Utilities &Street Lights). It was recommended tog1xal, ment Roll for Project 694(Northwood Parkway-Street and Utility ImprovemeA Ai: — '9checl 'i'Kc hearing to be held on August 3,1999. Q. Vacation of public easements receive petition/order public hearing(Oakbrooke Addition). It was recommended t o receive the petition to vacate public drainage&utility easements and schedule a public hearing to be held on August 3,1999. R. Project 773 request for extended oR urs(Yankee Doodle Reservoir-Paint&Refurbish). It was recommended to approve the requesf fog-; t.japerating hours for Swanson&Youngdale,Inc., from 7:00 a.m.to 7:00 p.m.,on Sundays,until S. Approve driveway access agreement Adv Ur-c .j�' ist Church. It was recommended to approve a formal easement granting accgss;btC ;Ofypark property to Advent United Methodist Church. T. Vacation of public easements receive petition/order public hearing,(Highview Park Addition-Lot 1, Block 1). It was recommended to receive the petition to vacate a public drainage&utility easement and schedule a public hearing to be held on August 3,1999. U. Tree contractor license,Rainbow Tr&> fi int:**h ik. ended to approve the tree contractor license for Rainbow Tree Company. V. Consider application for wine/beer license fojAeca of Ejan,LLC,1428 Yankee Doodle Road (former location of John Hard3�s Bar B Q). It was ri�mmend-W`io approve the wine/beer license for Z- Teca of Eagan,LLC,1428 Yankee Doodle Road(former locatiowbf John Hardy's Bar B Q. W. Project 98-G acknowledge completion/authorize City maintenance(Eagandale Corporate Center No. 4. It was recommended to acknowledge the completion of Contract 98-G(Eagandale Corporate Center No.4-Street&Utilities)and authorize perpetual City maint@riapce subject to warranty provisions. X. Project 98-H acknowledge completion/authorize City mafiit nance(Delta Dental). It was recommended to acknowledge the coin ;* mw m.... lta Dental-Watermain&Storm Sewer)and authorize perpetual City mgiffik �o ranty provisions. Y. Contract 98-20 approve final payment/authorize City maMnance(Aquatic Facility'-Lighting). It was recommended to approve the final payment for Contracf'�$20(City Campus Aquatic Facility- Lighting)in the amount of$3,420.07 to Bob's Electric and accept the improvements for perpetual City maintenance subject to warranty provisions. . Z. Project 678 approve land acquisition agreement,Deerwood Reservoir(Bieter/Franz).-It was recommended to approve the agreement for the land and easement acquisition from the EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE 5 Thorson/Cornwell group for the Deerwc -Reservoir under Prp"ct 678,authorize the Mayor and City Clerk to sign all related agreements and Wacess payment. AA. Declare computer equipment to be su ;i -,donatfdii'lk'Dragnet It was recommended to declare various IT computer hardware and software a$4—i—W. ; tki ffnent and authorize the donation of these products to Dragnet,a non-profit organization that works with people with disabilities. Councilmember Bakken moved,Councilmember Carlson seconded a motion to approve the Consent Agenda. Aye: 5 Nay: 0 i�tf$Y.r� YY17�S:' . VARIANCYt:4TREE T&k�ST City Administrator Hedges provi (fiib�o�erii{ y item. Senior Planner Ridley gave a staff report. Mayor Awada opened the public hearing to anyone wishing to speak. Councilmember Carlson expressed concern about setting a precedent by approving a variance to the architectural standards. A representative of Tree Trust c ,of their lease with the Met Council and added that they serve as a buffer to the treatmis4t plant. He'mgntioned that the Tree Trust has planted trees on the site and also maintains them. Councilmember Masin said she W `vea problem with the request. Councilmember Blomquist stated that she was concerned-a'kiout future development of the property. Mayor Awada stated that the current use of the property is appropriate. She said she would support the variance with the condition stated in the staff report. There being no one else wishing,tp:$peak,Mgyor Awada closed the public hearing. Councilmember Masin moved,•Couric�nieirtdef' akit-'seconded a motion to approve a Variance to the architectural standards for a proposed buildi 1n the I-Mioning District subject to the following condition: 1. In the event the lease between Tree Trust and; Metropolitan Council is terminated or expires,or subdivision of the subject property occurs,all metal structures on the subject property shall be removed. A vote was taken on the motion. Aye: 5 Nay: 0 VARIANCE-DOUGLAS R3iBOHM City Administrator Hedges provided an overview ori ifiis item. Senior Planner Ridley gave a staff report. Mayor Awada opened the public hearing to anyone wishing to speak. The applicant noted the reasons for the addition and commented on his wife's physical disability. There being no one else wishing to speak,Mayor Awada closed the public hearing. EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE Councilmember Bakken moved,�Mpyor Awada seconded a motion to approve a 4.6 percent Variance to the maximum 20 percent lotcafe requiremefit Replied to Lot 22,Block 5,Cedar Grove No.4 located in the NE 1/4 of Section 30. Councilmember Bakken stated that the request was consistent with criteria for issuing a variance. A vote was taken on the motion. Aye: 5 Nay: 0 PROJECT 770,DENMAI ;}' # :$y UTILITY EXTENSION) , City Administrator Hedges provided an oiieYView on Witem. Councilmember Bakken moved,.Counr Blod i)'ist seconded a motion to cancel Project 770(Denmark Avenue Extension-New g; t:etfieTUtiii:ovements). Aye: 5 Nay: 0 OFFICIAL MAP 669 NO.1 (NORTHWOOD PARKWAY) City Administrator Hedges provided an overview on this item. Councilmember Bakken movedCo> ilmember Carlson seconded a motion to open the public hearing and continue Official Map 669 No: : Q. ie: tat•iJm of New Business. Aye: 5 Nay: 0 O�BUSIN'E$S•.;.; RECONSIDERATION,CO1�jDk'F•If : pROVAL,INTERIM USE PERMIT FOR?�83}�i�'VALE MALL,ISD 191 City Administrator Hedges provided an overview on this item noting that due to scheduling conflicts,representatives from ISD 191 requested this item be continued to the July 20,1999 City Council meeting. Councilmember Masin moved,, "A motion to continue reconsideration of the condition of approval,Interim Use Nrmif,'for OeISD 191 to the July 20,1999 City Council meeting. Aye: 4 Nay: 1 (Councilmembe : rlson olo*w ed) NEW 1 $INESS:: CONDITIONAL USE PERMIT-R.J.RYAN CONSTRUCTION LOT 1,BLOCK 1,EAGANDALE CORPORATE CENTER NO.3-945 ALDRIN DRIVE City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Councilmember Bakken move4; aa> bax"ckm seconded a motion to approve a Conditional Use Permit to allow the ou{1Rt3¢ g jilt l -ft'4ers upon a 6.9 acre parcel of land located north of Aldrin Drive and west of Mike Collins Drive subject to the following conditions: 1. The Conditional Use Permit shall be record"Dakota County within 60 days of its approval by the City Council. 2. Outdoor storage activities shall be confined to the east area of the site identified on the site plan dated June 2,1999. EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE 7 ..... ..... A vote was taken on the motion. e: 5 Nay: 0 . .. PRELIMINARY SUBDIVIS$ #jI,-CARL OLSW."iPiND RICHARD BURGER (OLSO� RFR ON) City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Councilmember Bakken moved,Coember Masin seconded a motion to approve a Preliminary Subdivision(Olson-Burger , ; .fi4i Qts and one outlot on approximately 33 . acres located east and west of I-35 between"Ya i&-?-q¢t2 -1C6sy�,�d Lone Oak Roads in the west 1/2 of Section 10 subject to the following conditions: •• .... , Standard Conditions 1. The developer shall comply with these Abadird conditions of plat approval as adopted by Council on February 3,1993: B1,B3,B4,C1 and D1 2. The property shall be pl .;.; Landscaping 3. A detailed landscapeplan show be s1 the time of Final PD for each lot. The landscape plan should com]��jr n*31t iea qi irements set forth in the City Code. 4. The applicants shall subiMt a final grading plan with the final subdivision application. The final grading plan shall be subject to review and approval by the City Engineering staff prior to final subdivision approval. Water Quality 5. A cash dedication in be required for the 3.3 acre portion of the development not treated by one 2 pondii 4nd not included in the ponding provided by the Eagan Promenadq..*.Velopme Access/Street Design/Circulation 6. Driveway access for Lot 1,Block 2 should be from Denmark Avenue and not Northwood Parkway. Driveway access for Lot 1,Block 1 should be either aligned with Denmark Avenue or sufficiently offset from Denmark Avenue to minimize traffic conflicts. Easements/Rights-of-Way/Permits ... 7. This development shall.*` ;8 opjri �; *** *.;.w' uisition of all regulatory agency permits required by the affected agency at the time of development of the property. Parks and Recreation 8. This development shall be responsible for a cash parks dedication and a cash trails dedication. Aye: 5 Nay: 0 EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE 8 ..... ..... Councilmember Bakken moved,; Ayor Awada seconded a motion to approve a Preliminary Planned Development for commercial us#B.4D the 8.8 acres es0f,, I-35E subject to the following conditions: 1. The property shall be platted. 2. A Preliminary Planned Development Agreement shall be executed and shall identify the approved uses and development standards to be applied within this Planned Development. 3. The term of the Preliminary Planriei#��evelop} t shall be five years. 4. The Preliminary Planned Develq at alloN&ft following uses: retail,office,banks, X. and Class I restaurants, ): )ok 'i'#' ed on the proposed Lot 1,Block 1. 5. A Final Planned Development Agreement shall be required for each lot as it develops. The following plans are required for the Final Planned Development Agreement: Site Plan Landscape Plan: Building Elevatiiis};t Signage Plan Site Lighting Plan , 6. The following setbacks shoulPD: Structure Setbim' Parking/Pavement Setbacks: 50 feet from a major thoroughfare 20 feet from public right-of-way 30 feet from other public right-of-way 5 feet from side and rear lot lines 10 feet from sid'c and rear lot lines 7. Parking stalls for hotel ip j s # *104het wide;office and other uses shall provide parking stalls fiis� ss'tflifill 9 feef +iirlh. Aye: 5 Nay: 0 PROJECT 694,APPROVE LAND AC VISITIO ..NORTHWOOD PARKWAY (OLSON/BURGER) City Administrator Hedges provided an overview on this item. Councilmember Bakken moved,Councilmember Catty'.'*►seconded a motion to approve the agreement for the land and easement acquisition from the Ol;Sti}.Burger group for Northwood Parkway under Project 694 and authorize the Ma}�.Qr;.a ;tic CJBFI.tp.Qacecute all related agreements. Aye: 5 Nay: 0 ..... PRELIMINARY PLANNED DEVELOPFA$ T-LARRY WENZEL (GLEN POND SEC4*]P) City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE 9 Councilmember Masin question4.:�7hy the plans were pmplete and also questioned why the density issues have not been addressed. $prior Planner Ridley.gfated that the applicant was informed of the deficiencies in the plans,but the app on moorwazd with June APC and July City •Council review. Councilmember Bakken moved,Councilmember Carlson seconded a motion to open the item for public discussion. Aye: 5 Nay: 0 Dennis Trooien,attorney representin L,wry,Wenzel,said that the application for a Preliminary Planned Development was submitted bec tfSk.l Ai �k ;:&t received any comment from the City. in regard to their interest in the land swap wit7i T of pulses of mapping the ring road. He acknowledged that the application was missing infai2tiation,biit�, ded that the proposed density is consistent with the density of Phase I of the Glen PoeAAparbn t;complex. In regard to the mapping,he said that the APC discussed the City acgyg22 from• •Wenzel and compensating him for it within two years. He further said the Cit*:t 6�•'shi W%W-Istaff to resolve the matter with Mr. Wenzel and that if compensation were proposed they woiYli �consider putting the application in abeyance. He requested the City Council put pressure on MnDOT in an effort to resolve the mapping within sixty days. Mayor Awada said that it seems that an incomplete application was submitted in an effort to Wether said she was not willing to table the PD since it bring the ring road issue to the forefrontii.. would not be feasible as proposed and aiie7 t iat; ..Application should be denied. Councilmember Carlson stated that if a land swap occurs with Mn :?pdbe necessary to submit a new plat. She said she did not want the applicant to be charged additioriaY£eQ,s;and preferred the item be tabled to allow the applicant an opportunity to resubmit Tie.ala :• City Attorney Bauer said that thi# ' •cliiiicil has 60 days to act on this application,which is set to expire on July 12. He added that the applicant has not agreed to submit a waiver to this timeframe. Mayor Awada asked if it would be necessary for the applicant to submit a new application if the land swap with MnDOT occurs. Bauer indicated that a new application would be required. Councilmember Blomquist mentioned that a land swap with MnDOT would create additional concerns with other landowners. Councilmember Masin moved,�ounciliiiemk-r't3Iviiicj6t seconded a motion to continue the Preliminary Planned Development for an expansiot.0 the Glek-Pond Apartment complex to construct five 60-unit apartment buildings on property locat # ast of PzU:Knob Road between Marice Drive and High Site Drive in the SW 1/4 of Section 10 to the Sep' . I ber 7,� City Council meeting. Mayor Awada stated that it was necessary for the City Council to take action on the application because the 60-day agency action deadline expires on July 12. Mr.Trooien said that the applicant would waive the 60-day agency action deadline. Councilmember Blomquist added that the application should be continued so staff and MnDOT could attempt to resolve the pituation. City Attorney Bauer indicated that a waiver document should be executed and that languag*;:.:.:. uiring such should be added to the motion. ••. Councilmember Masin moved, j 'fjttifst seconded a motion to continue the Preliminary Planned Development for an expansion of the Glei�,J'ond Apartment complex to construct five 60-unit apartment buildings on property located east of) Knob Road between Marice Drive and High Site Drive in the SW 1/4 of Section 10 to the September 7;:#899 City Council meeting subject to the execution of an agreement waiving the 60-day agency action rule. Aye: 4 Nay: 1 (Mayor Awada opposed) EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE 10 OFFICIAL MAP §NO.1 (NOR "AOD PARKWAY) City Engineer Matthys gave a stafE�ftort. Mayor Awada stated that the only reiti: :iQGiiaf'map was before the City Council was because an application had been submitted for a Preliminary Planned Development for the Glen Pond Apartment complex. Dennis Trooien,attorney represellb M.LarryWenzel,stated that he and Mr.Wenzel thought the are of the missing data until shortly PD application was sufficient and menticjo��d• . $ y before the APC meeting. He mentioned that the*apiriRf&'ar-'"— ect had not received much input from staff regarding the application. Senior Planner Ridley stated that444I .fi -ft the•d �+lbper approximately one month prior to the APC meetingand identified the mis `... • �ati'' ' ' :looien reiterated that neither he nor the skt* oft:;: #tr applicant thought the application was deficient. ' Mayor Awada said that the City,MnDOT and the applicant all need to work together. She noted that MnDOT has indicated they may not be able to respond to the proposal for a land swap for three to six months. Mr.Trooien suggested that staff die c1si �N*Aft.wgrk with the developer and affected landowners regarding financial options. He said that a compaYdlfa* ;i? is needs to be done in order to find the least costly option. :c City Administrator Hedges stated.khZt'3 i fit. l;ublic Works Colbert has spent exhaustive efforts on this issue in an attempt to reagTq::*:0*affve solution. He added that much effort has been undertaken to encourage MnDOT to adcTr'ess this situation and further added that many alternatives have been looked at. Mr.Trooien noted that the proposed solution with MnDOT seemed helpful but added that they have not been contacted by the City reggp4g g,ft4tatus;o .t p.proposal. City Administrator Hedges said .Qiie of tti :applicant's representatives that Director of Public Works Colbert hiu�t� A;:`,, ;:"•'•"•': ' :::; approximately thirty days ago and added t'tiit uiacleijiiatE'Coiriintuucation may be occurring. He further said that a meeting with all interested parties migh#li*necess3i .' Councilmember Masin suggested that sLA. ite a let ,to the Eagan legislative delegation to address the constraints the City has been dealing with regardb*.Ihe ring road issue and MnDOT. Councilmember Bakken stated that the City has a fantastic staff and added that it might not be possible to get MnDOT to respond more quickly to the City's request. Councilmember Carlson said that she did not want to take any action until MnDOT has responded;to the proposal for a land swap. Councilmember Blomquist concurred and added that staff sulci address impacts to the first apartment building. She said that the land swap is the most feasible alteigtive. City Engineer Matthys stated that the land swap will cause the alignment; i3ytt ;fdc, ' urther away from the first apartment building. ..... Peter Beck,attorney for Lockheed Martin,stated tha�-g*kheed.Martin does not-want the ring road to intrude on their property. He stated that Lockheed lvfartir►is in agreement with the proposed alignment. The attorney representing Carl Olson stated that Mr.Olson is opposed to the vacation of Marice Drive since that would adversely impact access to his property. EAGAN CITY COUNCIL MEETING MINUTES;JULY 6,1999 PAGE 11 There being no one else wishing 1 Speak,Mayor Awad dosed the public hearing. Councilmember Bakken moved,Po a r Awada secont 4 motion to continue Official Map No.1 .(Northwood Parkway)to the September 7, ting- Aye: 5 Nay: 0 Councilmember Masin moved,Councilmer Carlson seconded a motion to direct staff to prepare correspondence to the Eagan legislative delegation to address the ring road issue with MnDOT. Aye: 5 Nay: 0 Councilmembers Blomquist and Masin meifti&ed theft. az,s to attend the N.O.I.S.E.Conference in July. Mayor Awada requested that they bring bat�k4nformati from the conference to share with the Council. • "WbJ01Jluvit- The meeting adjourned at 8:25 p.m. MLK Date ;, City Clerk If you need these minutes in an alternative form wWkk 12 ;g itt;Braille,audio tape,etc.,please contact the City of Eagan,3830 Pilot Knob Road,Eagan,MN 55 :b61-4600,(TDD phone:(651)4548535). The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities, facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,sexual orientation,marital status or status with regard to public assistance. MINUTEaX-*0 !:;N.ft3 :M,:14 I ING OF THE •• Eagan,Minnes6# • July 20,1999• ' A regular meeting of the Eagari pKnciJ. �;s 3i on Tuesday,July 20,1999 at 6:30 p.m.at the Eagan Municipal Center. Present werL-:l 3coi:a?{a; nd Councilmembers Masin,Blomquist, Carlson and Bakken. Also present were City Admii Gator Tom Hedges,Planner Julie Farnham,Director of Public Works Tom Colbert,and City Attorney Jim Sheldon. AGENDA Mayor Awada noted that Co"'. Lim . ##:$2i'ibRgrwf:and Masin would be providing an update on the N.O.I.S.E.Conference under Legislative f rgoveri ntal Affairs. City Administrator Hedges stated that an Executive Session would follow tl.Eegular Qgy.Council meeting to discuss pending litigation. Councilmember Blomquist requeg :At Item ' 'i; rid G of the Consent Agenda be separated for discussion under Old Business ani3#se iri#iSS;fcively. Councilmember Blomquist moved,Councilmember Masin seconded a motion to approve the agenda as modified. Aye: 5 Nay: 0 MINUTES OF THE JULY 6,1999 REGULAR MEETING Councilmember Blomquist 6i4.4-:j�member Masin seconded a motion to continue approval of the minutes to the August 3,1999 eeting. Aye: 5 Nay: 0 MINUTES OF TIJUN .Z9, 3 'ECIAL MEETING X. CouncilmemberBlomquist * Masin seconded a motion to continue approval of the minutes to the Aug1 i,*",1999 City Council meeting. Aye: 5 Nay: 0 VISITORS TO BE HEARD The business owner of All Time Favorites Event Planning expressed his concern regarding the recording being utilized by U.S.We*'U-M,' rding does not provide callers with the new area code and is resulting in lost bu3lttess ••.... Walt Powers,Powers Investigations,W;:mentior that he and two other business owners have filed a class action lawsuit against U.S.West. i0aid thai-:*i hough the recording has been changed,it still doesn't provide callers with the correct area code. Hq; uested the City send a representative to District Court to observe the hearing process. DEPARTMENT HEAD BUSINESS RECOGNITION OF NEW VOLM. TEER FIREFIGHTERS City Administrator Hedgespx-Vjded; A,v,P,x?j��,f?n this item. Mayor Awada presented barge's'fo��eer and Tim Snetting. CIVIC ARENA YLtRkATES City Administrator Hedges provided an overview on this item. Councilmember Bakken moved,Councilmember Masin seconded a motion to accept public comment. Aye: 5 Nay: 0 i EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE Councilmember Blomquist said"she had previousl,y.;Tequested information regarding cost justification for the increase. CouncilmenK ;.arlson said t�ia the justification was attributed to increases in staff costs and inflationary incf6b1#? JS# re costs. Councilmember Blomquist stated that the reasons for the increase are not fully sUp"} indicated that she would be voting against this item. Director of Parks and Recreation Vraa said that reserve funding was set aside for renewal and replacement of large capital items,but added that smaller maintenance items were not accounted for. He mentioned that citizen's requests for capital improvements have to be funded out of the revenue stream. He further mentioned that all neighboring-;pjn etitorsJ14Xq;in�r�ased their rates to$140. Councilmember Blomquist moved,Councjmtier Con seconded a motion to deny an increase in prime time ice rental at the Eagan Civic Mena o -- 35.00 to$140.00. Mayor Awada said that the ie Cou #or;t1?, 9 sheet of ice to pay for itself and not rely on taxpayer subsidies. Councilmember*�'1t3�ei�aradeti: t :ice arena was to be fashioned after a business enterprise model and said that the increase is in line with the rates charged by neighboring cities. He noted that users are requesting additional services and improvements. Councilmember Carlson stated that the increase only applies to prime time ice rental and added that the Hockey Association is the prim user. She further added that the Hockey Association is involved in many fundraisers to suppoj€*cena,and should not be charged additional fees for ice rental. She suggested looking at other 0 W.9kq increases to salaries and maintenance. Councilmember Bakken asked if the"rket would ha a to sustain a five-dollar increase to all users of the arena. Director of Parks and RecWt�c n--V—W d*1hat non-prime hours are more elastic and are subject to price competition. A vote was taken on the motion Aye: 3 Nay: 2 (Mayor Awada and Councilmember Bakken opposed) CONSENT AGENDA A. Personnel Items Item 1. It was recommended to approve the hiring.$f;a perso*iv be recommended as a temporary building inspector. Item 2. It was recommended to approve the hiring of Derek fUhnon,Sara Kilby,Joseph Koch,Daniel Willis,Chris Allmaras and Susan Casey as seasonal lifeguards for Cascade Bay. Item 3. It was recommended to approve the hiring of Christine Weiss as a seasonal substitute lifeguard for Cascade Bay. Item 4. It was recommended to approve the hiring of Sarah b k as seasonal concessions substitute for Cascade Bay. Item 5. It was recommended to approve the-hiring•of Brad Kassha as a seasonal operations& maintenance shift leader for Cascade Bay. Item 6. It was recommended to approve the hiring of Scott Holmes as a seasonal tennis instructor. Item 7. It was recommended to approve the hiring of Josh Austad as a seasonal skating instructor for the Civic Arena. EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE Item 8. It was recommended to approve -reclassification of Mj_Clerical Tech II in the Parks& Recreation to Clerical Tech III compemahq"xange. •B. Amendment to the Toint Powers Agreem'''..i0sk Apak,& and Rosemount for TSI Portacount EE uipment b ay dding Farmin on. It was rec,8;6 &0644 prove an amendment to the Joint Powers Agreement with Apple Valley and Rosemount for TSI Portacount Equipment by adding Farmington. C. A_yyrove 7-1-99 to 7-1-00 General Insurance renewal. (This item was pulled from the Consent Agenda and considered under Old Business.) D. Amusement device license renewal Amencafi, etfirif: cades. It was recommended to approve an amusement device license renewal for Americas'A usemeiieArcades as presented. E. Final Planned Development Holiday Q4.A9ns i C.fg • '1 Block 2 Oakview Center. It was recommended to approve a Final Plannet1:0 ff� ►ei t :a t av construction of a 5,088 square foot convenience gas and retail store on Lot 1, 2,2,Oakv!6;VOt'enter,north of Hwy. 55 at Hwy.149 in the NW 1/4 of Section 12. F. Final Plat Gopher Eagan Industrial Park 6th Addition and Final Planned Development,Gopher Resources Corporation. It was recommended to approve a Final Planned Development to allow future buildings and/or building additions(as*b Qn the site plan)upon a 22.9 acre site located north of Yankee Doodle Road and west of T.H.14 -dp4tp:VYipty•currently, platted as Lot 1,Block 2 and Outlot F, Gopher Eagan Industrial Park 2nd Addition witliirt fire:a` ' .10 Section 12. It was also recommended to approve a Final Plat(Gopher-Eagan IndustriatTlark 6d'Ac-cli�c}n)►.establishing a single 22.9 acre parcel. G. "No Parking" sign petition Atlantic I ,�1}�• j ;e tskM-de-sac). (This item was pulled from the Consent Agenda and considered under SS.) H. Contract 99-12,approve plans&specs authorize ad for bids-Silver Bell Road (TH 13 to Kennebec Drive). It was recommended to approve the plans for Contract 99-12(Silver Bell Road-Street and Traffic Signal Improvements)and authorize the advertisement for a bid opening to be held at 11:00 a.m.on Thursday,August 12,1999. I. Acceptance of LCTS grant for Youth at'Itisk P'ro' tWas�recommended to accept a$25,000.00 grant award from the District 196 LCTS(Local Col ' rative'k' e Study)for expansion of youth development programs at Wescott. J. Appointment of Eric MacBeth to the Gun Club WM D. It Nywecommended to appoint Eric MacBeth, Water Resources Coordinator,to the Gun Club WMO and as an Eagan representative to the Blackdog WMC as an alternate. K. Exemption from lawful ambling license Eagan Ducks Unlimited to conduct a raffle at Royal Cliff on September 21,1999. It was recommended to approve an exert.on from the lawful gambling license for Duck's Unlimited to conduct a raffle on September 21,1999 Mfoyal Cliff. Councilmember Blomquist mo ¢:; j'ts3;:iist �ded a motion to approve the consent agenda. Aye: 5 Nay: 0 City Administrator Hedges introduced Water Resoil� Coordinator Eric MacBeth. EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE #UBLIC HEARING$:.. FOREST RIDGE MULTIFA11iX HOUSING R8? 1UE REFUNDING BONDS City Administrator Hedges provide ;iifi i i i ii i4ds item. Mayor Awada opened the public hearing to anyone wishing to speak. There being no one,she closed the public hearing. Councilmember Masin moved,l jt4 :ig' :s tigi t4 motion to approve the resolution authorizing the issuance and sale of MultifdIIily fSii�gtei3ii �Refunding Bonds,Series 1999A and taxable Multifamily Housing Revenue Bonds,Serif%;.%% B,esW' hing the security therefor and authorizing the execution of documents. Aye: 5 N*v- 0 PROJECT 749(E.HWY. RECONSTRUCTION) City Administrator Hedges provided an overview on this item. Councilmember Carlson moved,Councilmember Bakken seconded a motion to open the public hearing. Aye: 5 Nay: 0 Lois Schaaf,515 Chapel Lane,reaM#er•:�el?t to the City Council by her and her husband identifying their concerns with regard tothe p'rfve iatt. .lLouis Lane and Highway 55.' John Stryker,525 Chapel Lane,stated:[ iat he y,1R;sftt;1%&Y opposed to the construction of a road through his property. Earl Elling,3295 Highway 55,eis� ed safety concerns with regard to the increased traffic that will be created by Windsor Estates. He noted that the road width of twenty-eight feet raises additional safety concerns. He presented a letter to the City Council on behalf of his neighbor Rob Tapp,3325 Highway,who was unable to attend the meeting. Bill Griffith,representing Hart(W$Ah*;i pia of Windsor Estates,said they support the City's efforts to address the safety cone . to Highway 55. He noted that the issue of the reconstruction of the frontage road would bq:Nfore thetaty Council whether or not an application had been submitted for Windsor Estates. He menoWd that{ Q�attempted to negotiate with one of the property owners for'an easement,but they were ng-Ji�ccessfuj:;:�le added that they wanted to determine the options supported by the City Council prior to�`ii�ther ne$Ai2tions with additional property owners. He further added that they are willing to share in the cost of acquiring access points. He stated that this property has access today and the City must continue to provide a legal access in the future. Councilmember Blomquist said that the name of the development should be changed since the word Estates cannot be used for a multiple dwelling developt. City Administrator Hedges noted that the word estate applies to 20,000 square foot lots. Councilmet� r Blomquist mentioned that she has not seen any plans for the Windsor developp�x#. 034;1,�tt]_,surs..?4w:it will impact the neighborhood. Mr.Griffith said that the application'wasdelayed qui iari effort to cooperate with the access management review process. He further said that this propoft is guided and zoned for ahigh-density development. Vern Schaaf,520 Chapel Lane,said that he was opposed to the volume of traffic that would be generated from the Windsor development onto Chapel Lane. He stated that they were not interested in having a road constructed across the north part of their property,but added that they would be willing to look at the alignment and the potential impacts. EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGES Cindy Klotzbach,603 Chapel Lam SAid that the proposq.4 Windsor development property is inappropriately zoned. She mentioned thWj t qffi traffic from tm:derrywood Knolls development will be directed onto Chapel Lane and added that 5r, LKB out the traffic impacts to the Schaaf property. Mike McGuire,3325 Wren Lane,stated that the Windsor property was zoned based on the fact that there were two accesses to Highway 55. He further stated that the proposed development will result in too much traffic through the neighborh99d and said that the Rroperty should be rezoned. Lynn Kosloske,585 Chapel Lane,questionect#�'*_:';':':_:_'_-'-'-'-&ton of a road through the Schaaf property. There being no one else wishing ta,speak} �t AwaRlosed the public hearing. Director of Public Works Colbert explained that ffiatouncil was not considering the Windsor Estates development this evening. He noted that the 28-foot width of the south frontage road would be substandard for the traffic volumes anticipated to be generated by the proposed Windsor Estates. Councilmember Bakken moved,Mayor Awada seconded a motion to approve access on the west side of Windsor Estates to the cul-de-sac��£ e;frontage road,to reconstruct the frontage road to a 28- foot width and to direct the negotiation o d..,-, rt4.past access across the northerly portion of the Schaaf property. . Councilmember Carlson said she did it,tl}i�rlcttiRAciJ should be considering the Schaaf property for an additional access at this tiza _ ''laid that access should be provided at the existing location and the frontage road is reconstructed as a full standard City street. Councilmember Blomquist expressed concern about assessing the property owners along the Highway 55 south frontage road. She said that they would not directly benefit from the installation of the cul-de-sac on the Windsor property. Councilmember Masin statedtfia#;S# S 4 the upgrade to Highway 55,but expressed concern about safety. Discussion Qccurred regarding the cost thAftould be_Jturred to widen the road from 28 feet to 32 feet. .... A vote was taken on the motion. Aye: 2 Nay: 3 (Councilmembers Blomquist,Masin and Carlson opposed). The motion failed for lack of a majority. Councilmember Bakken moved,Councilmember Carlson seconded a motion to modify Project 749(Hwy.55 South Frontage Rd.-Reconstruction)to allow dsor Estates to take access off the western cul-de-sac. Aye: 4 Nay: 1 (Councilmember Blomgt *§t opposed) Councilmember.Bakken move41:-W**,8i:;Ai�* C o ed a motion to encourage staff to work with the Schaafs,at the appropriate time,to pursue an option.f?_!a secondary access along the west and north sides of the Schaaf property. Councilmember Bakken said it would not be appropriate to direct all the traffic to the west along the frontage road. Councilmember Carlson said that an access through the Schaaf property would destroy the topography and would be disruptive to the existing trees. She said the Council should not take any action at this time to require a secondary access through the Schaaf property. Councilmember Bakken stated that the language in the motion states that staff should work with the Shaafs at the EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE 6 appropriate time. He said the intent of ft-Ifiotion was to keep:} option open. Councilmember Masin questioned if staff should be spending tinw-w this matter or if Aa developer should be required to address it. Councilmember Bakken stated:.;di .Qie motion wj* de to ensure that the necessary information would be available at the time€lie '1 s-sub i3-for consideration. A vote was taken on the motion. Aye: 2•Nay: 3 (Councilmembers Blomquist,Masin and Carlson opposed). The motion failed for lack of a majority. VARIANCE&FINAL PLA;- .XN$,,g 1;S SUPPER CLUB ADDITION City Administrator Hedges providedan'01!iMew on 'item. Planner Farnham gave a staff report. Councilmember Masin abstained from disctls911on on this-'tem. Councilmember Bakken moved,?,4 ,wA...Se�Qr!�e4�a motion to approve a Find Plat Qensen's Supper Club Addition)that wil�'�l laf vo hW-k' ibX-Parcels of land into a single lot of record located at 3840 Sibley Memorial Highway in the NE 1/'of Section 19. Mayor Awada opened the public hearing to anyone wishing to speak. There being no one,she closed the public hearing. A vote was taken on the motion:;:t-,-:A Nay: 0 (Councilmember Masin abstained) Councilmember Bakken moved,Coun seconded a motion to approve a 15 foot Variance from the minimum 20 foot front yarc;s5etback requireAwt for an off-street parking area applied to land currently described as Outlot B and LcS;$ ale 2nd Addition located in the NE 1/4 of Section 19 subject to the following condi ::: 1. Outlot B and Lot 3,whi&presently underlie the subject property,shall be legally combined into a single legally described parcel via replat. 2. The Conditional Use Permit shall be recorded within 60 days of the replat of the property. 3. The City shall find the proposed p tkiilg*9Ul'widths(nine feet)to be acceptable. Aye: 4 Nay: 0 (Councilmember Masin abstainedJ: VARIANCE-LEO HOLM&$1S3tB BAUER City Administrator Hedges provided an overview on this item. Planner Farnham gave a staff report. Councilmember Bakken moved,Councilmember Mseconded a motion to approve a Variance of 3.25 feet to the maximum six-foot fence height for 4350 WA •Duck Circle,legally described as Lot 33, Block 2,Mallard Park Third Addition 1 {tbedtL3 M; ettion 29 subject to the following condition: 1. If within one year after approval,the variancq.Ahall not have been completed or utilized, it shall become null and void unless a petiti§i i:. r extension has been gzanted by the Council. Such extension shall be requested ii i:kriting at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the approved variance. Mayor Awada opened the public hearing to anyone wishing to speak. EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE 7 Leo Holm,applicant,stated that Wneighbor at 4346 W-..'odgate Lane,altered the drainage and elevation of their lot. He stated that he ducted a fence to Fpyide privacy. He mentioned that he had letters of support from two of the neighbor:: Councilmember Masin questioned if tl1i.i.i." isge in the City ordinance,which prohibits drainage onto a neighbor's property. Director of Public Works Colbert mentioned that a ten-foot easement is dedicated for mutual drainage across a common property line. He added that a property owner could not alter the drainage pattern due to the placement of fill on their lot. Bob Pekarek,4346 Woodgate La***:b of i# ted to maintain the natural surroundings when their house was constructed. Ihrthei SW that they were opposed to the fence. Discussion occurred regarding how much:�i 4he fence:%k-*taller than six feet. There being no one else wishing 2p: ti'Iviayk is closed the public hearing. Mayor Awada spoke in favor of the motion stating that it was appropriate to keep the height of the fence level. Councilmember Blomquist expressed concern that granting a variance of this nature would set a precedent. Councilmember Carlson noted that the fence was nicely constructed,but added that the plan should have been presented to the Council before the fence was built. Mayor Awada mentioned that she did not recall grantiftft.%ariances to fence height in the past eight years. Councilmember Blomquist said that therewhich supported the adoption of the fence ordinance. A vote was taken on the motion. Aye;: ; a .;3:{ #tiquist opposed) JAMES GRIN3753 WESCOTT HILLS DRIVE City Administrator Hedges provided an overview on this item. Planner Farnham gave a staff report. .. Mayor Awada opened the publw t4 A1?g wishing to speak. Councilmember Carlson moved,Councilrrei icier ogikkeh seconded a motion to approve a 3-foot Variance to the 10-foot side yard setback requiremeiWfor Lot k: 3lock 2,Sunrise Hills located in the SE 1/4 of Section 14. had obtaiiteil signatures from his neighbors indicating James Grindeland,applicant,stated that he their support of the variance request. There being no one else wishing to speak,Mayor Awada closed the public hearing. Councilmember Masin stated that the fact that an erko*:bccurred by the homebuilder in the original positioning of the dwelling was not a valid hardship.--#ir.Grindeland explained the reasons for the positioning error. .......... .......... ...... A vote was taken on the motion. Aye: 5 Nay: 0 Mayor Awada recessed the meeting at 8:55 p.m. Tlfe'iriieeting was reconvened at 9:05 p.m. EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE f#VARIANCE-JEW* COMMUNITY CkWER OF ST.PAUL O'BRLkN LAKE(CAMP BUT'WIN) City Administrator Hedges providiW.:q:oxecv.w .Atr:Oi s item. Planner Farnham gave a staff report and noted that condition no.2,regardaiig ._44W, property,should be deleted. Councilmember Blomquist moved,Councilmember Bakken seconded a motion to approve a Variance to the Shoreland Ordinance to allow renovation/expansion of existing bathroom facilities within the required 150-foot setback from O'Brien Lake su ect to the following condition: 1. If within one year after appiovat;•fi3*k� t3aiite**Agtl1 not have been completed or utilized, it shall become null and void unltition4 :extension has been granted by the Council. Such extension shall be rested in.xiting at least 30 days before expiration and shall state facts showin a C;A: th att to complete or utilize the use permitted in the variance. Mayor Awada opened the public hearing to anyone wishing to speak. There being no one,she closed the public hearing. Councilmember Bakken noted that hardship was proven since the toilet facilities and septic systems would be brought up to current.�tOexequirements,including ADA requirements. A vote was taken on the motion. Aye• 5' a ; f :: RECONSIDERATION,CONM-T.PW F APPROVAL,INTERIM USE PERMIT FOR&6,ARVALE MALL,ISD 191 City Administrator Hedges provided an overview on this item. Planner Farnham gave a staff report. Councilmember Masin moved, i e:*_:*k6afm&j5t seconded a motion to approve an amendment to the conditions of approdATfti'i•f teTiif...--vWly4imit(IUP)issued for ISD 191 for the expansion of the Special Education Program at Ce(fii +ale Malk:q.s follows: The total number of students served at Cetvale sha$#;�t exceed 90. The population shall be monitored to ensure that a distribution of approximaft two-thirds secondary to one-third elementary age students is maintained. A representative for the applicant stated that they intend to keep the student population balanced. Sue Grissom,representing ISD 191,explained why it..luld be difficult to maintain the 40/50 distribution of elementary and seconduy.-*-yti� t@ A vote was taken on the motion. �Aye.•.4..Nay*T (Coiincilmember Carlson opposed) APPROVE 7-1-99 TO 7-1-00 GENERAL#1V5URANCE RENEWAL Councilmember Masin moved,Councilmember Carlson seconded a motion to open the item for discussion. EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE 9 Councilmember Masin questioner, a 8% increase in cgi.;*rage regarding the Open Meeting Law and said that to her knowledge no one ha dyer gone to court.legarding this matter. City Attorney Sheldon stated that the City of Eagan has ieii�er•had a claim;:;;;;:;:; Finance Director Gene VanOverbeke sfaili a:• #�i5 i►&age for defense of a violation of the Open Meeting Law had increased from 80% to 100%. Questions were also raised regarding the Petrofund and the surcharge for Land Use Liability claims coverage. Councilmember Blomquist moved,Couiici�Yii,ir•$ Ib2n seconded a motion to approve the general insurance renewal for 7-1-99 to 7-1-00. AyP'S Nay: ;.L�IFt� SINESI '' 2000-2004 PART III(U'Y ILITIES ANI�'S'fItEET INFRASTRUCTURE) CAPITAL IMPROVEMENT PROGRAM City Administrator Hedges provided an overview on this item. Councilmember Bakken moved- "r ilmembrCarlson seconded a motion to approve the 5- Year Capital Improvement Program(2070(�; ? .SII;(Public Infrastructure-Streets and Utilities)and authorize its implementation. Aye: 5 Nay: 0 ' REQUEST FOR WAIVER OF PA•S'J$IENT O R AVAILABILITY CHARGE LINVILL PROPERTIES-DAY_R-j4:JAY #:b'CARE DEVELOPMENT CENTER City Administrator Hedges proc&d an overview on this item and said that Mr.Linvill was agreeable to a payment of$1,350 to resolve the sewer availability charge and related fees. Mayor Awada moved,Councilmember Carlson seconded a motion to accept Linvill Properties' offer to pay$1,350 in Sewer Availability.Qa%es(SAC)and related fees for the Day By Day Child Care Development Center located at 4130 Bl*'clittnrick; PRELIMINARY PLANNED DEVEL0 SENT&:P$ELIMINARY SUBDIVISION DECALLA PROPERTIES ARV 2ND ADDITION) City Administrator Hedges provided an overview or} s item. Planner Farnham gave a staff report. Director of Public Works Colbert noted that the financial obligation would be less than the amount contained in the staff report since the water lateral was reduced to 600 F.F.from 746 F.F. Councilmember Bakken moved,Councilmember Carlson seconded a motion to approve a Preliminary Planned Development to allow 8 single family reSfGential lots upon approximately 4.0 acres of land located south of Cliff Road and west of Nicols Road tg-&northwest 1/4 of Section 31 subject to the following condition: 1. The City approve the Cedarview'2n.preliminary subdivision and the developer satisfy all conditions attached thereto. Councilmember Masin questioned if the buffer from the freeway had been incorporated into the new proposal. Councilmember Carlson stated that the first proposal that was submitted contained a much higher density. She added that she preferred the density of the new proposal and added that an adequate buffer from the freeway still exists. EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 ' PAGE 10 A vote was taken on the motion.* e: 5 Nay: 0 Councilmember Carlson moved,W cilmember BaA;'w seconded a motion to approve a Preliminary Subdivision(Cedarview 2 A�c�f s�, ;irs , i allpw tl creation of an 8 lot single family residential subdivision located south of Cliff'k ;iid Nicols Road in the northwest 1/4 of Section 31 subject to the following conditions: 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 3{X.,1,9,.9 ; Bl,Cl,C2,D1 and')Y " 2. The property shall be platted. 3. The developer shall preV ;rwate:*ses a jfilocument for the private street to Lots 4 through 8. This document should be su'bift3ed for review and approval by the City Attorney's office prior to Council action on the Final Subdivision. The developer shall record the easement with the plat. 4. The developer shall prepare a private ingress-egress document for the proposed private street for review and apocso4by the City Attorney prior to final subdivision approval. This easement shall be ;lhe final plat. 5. The following tree preservatift:r,elated;tiY'ciitioRs shall be satisfied: A. Tree Protection ipeAi�es 3 :; iailge colored silt fence or 4 foot polyethylene laminate safety nettingk cA '�iistalled at the Drip Line or at the perimeter of the Critical Root Zone,whichever is greater,of significant trees/woodlands to be preserved. B. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and plageml�nt A£tbe Tree Protection Fencing. C. Individual Lo f 7'ree'PreseM1f6 PW9*shall be required at the time of building permit application for Lots 3 and J:.:.:: 6. This proposal shall be subject to a.W parks. ication and a cash trails dedication. 7. A cash dedication of$2,640 shall be provided in lieu of on-site ponding for the development. 8. Storm sewer pipes and catch basins,conforming to City engineering standards,shall be built at the intersection of the private street Nicols Road. Aye: 5 Nay: 0 PRELIMINARY SUBDIVISION(NORTHWOOD BUSINESS PARK) City Administrator Hedges provided an overview od>iiis item. Planner Farnham gave a staff report. Councilmember Masin moved,Councilmember Blomquist seconded a motion to deny a Preliminary Subdivision(Northwood Business Park)to create one lot and one outlot on approximately 24 EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE 11 acres legally described as Outlot B,LexirS in 2nd Addition,loc north of Northwood Parkway and west of Lexington Avenue in the SE 1/4 of$ection 10. Jim Ostenson,representing James f :'; went,gid:[t►at this site is difficult to develop. He added that they have worked with staff to re ch is consistent with the zoning designation. He further added that the proposed deiuity is half of what is allowed for the site. He commented on the significant tree loss and noted that they are mitigating as many trees on the site as possible. He said that proof of parking or a variance to the parking requirement would allow additional trees to be saved. Mayor Awada stated that the deve`iuopei`:fiil si*iie:ft3F'We Council requested of him. ' Councilmember Masin stated that she would like fici:�icorpora�';-'ptions in an attempt to save some of the trees. Councilmembers Masin and Blo }i,s ;ihclfit €lioe 'earlier motion. Mayor Awada moved,Councilmember Blomquist seconded a motion to approve a Preliminary Subdivision(Northwood Business Park)to create one lot and one outlot on approximately 24 acres legally described as Outlot B,Lexington 2nd Addition,located north of Northwood Parkway and west of Lexington Avenue in the SE 1/4 of Section 10 subject to the APC conditions,to mitigate every tree possible on Outlot A and to direct staff and the at�i } ,it to work on a proof of parking trade off. 1. The developer shall comply•wid conditions of plat approval as adopted by Council on February 3,19x3': Bl,B2,B3,B41 C1:,G.; fr 3+C ;' 2;�2[iid E1 2. The property shall be pf f�fed Storm Drainage 3. The trunk storm sewer outlet from Pond DP-13 shall be constructed as part of the first phase of this developnit; 4. A pipe outlet for the wetland alor**be north: a of the site shall be provided as part of this development to provide floocl; tectiorif 'the proposed buildings. Easements/Rights-of-Way/Permits 5. At the time of development of Outlot A,if access is to be provided directly to Lexington Avenue,the developer shall be responsible for obtaining Dakota County permit approval for that entrance onto Lexington Avenue(County Road 43). Wetlands and Water Quality 6. On-site.ponding areasil}4;F: ,atctficli ovide treatment for runoff from this parcel. The pond excavations shall iiicoipozafe a 10-foot wide aquatic bench extending from NWL(normal water level)to 1 foot bei NWL and side slopes below the aquatic bench should be 3:1 to a maximum depth o�6%eet. 7. A cash dedication in lieu of on-site ponding shall be required for the untreated portion of runoff from this site. EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE 12 8. An undisturbed and uni iitained buffer ext eft- g at least 30 feet back from the delineated boundary of aJ�. •unimpacted wetlands shall be preserved,except for those portions shown on the 612jf?�•revised gradi _*n. 9. Wetlands to be replaced shafjt'a replacement ratio of 2:1. The mitigation wetland shown on the 6/2/00 revision provides 50% of the replacement needed and the remainder is provided by the on-site ponding areas and the wetland buffer strips. Landscaping 10. Prior to final subdivision apFi6V ?};K;_fir'raf'3ahW4pe plan shall be submitted by the applicant,subject to City staff revid appal,to provide sufficient growth room for trees and other plant materiaNC-4p,d to pro)i*the required screening and amount of landscape materials relative to.#1�8; ding y . Tree Preservation ' 11. A revised tree inventory/preservation plan shall be submitted which confirms the number of significant trees located within the development site and the number of significant trees proposed to be removed. 12. Maximum tree preservafl+ tl: io.ii d:l;6e,accomplished through the application of creative land use,site design and plan 13. A revised reforestation plan shill be,sx�?t?? �yhich indicates the installation of one- hundred forty-eight(148 Caii3?: eesS'bi two-hundred ninety-six(296)Category B trees or five-hundred n% prtijdes(532)Category C trees,or an equivalent combination of these trees as mitigati0 • or tree removal in excess of allowable limits. Mitigation reforestation shall occur within the development site only if there is sufficient planting space following the approval of a submitted landscape plan. The balance of the mitigation can be fulfilled through reforestation on City park property or a cash payment. The form of mitigation to be applied shall be determined by the City. 14. A tree mitigation"credif's�St2m''"i�+i8ieitipToyed for this site with the maximum preservation and required reforeson mitigW�an occurring within each phase. When the last phase is proposed reforest #iisn mitignm will be recalculated by City staff and fulfilled by the applicant. .... 15. Tree Protective measures(i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting)shall be installed at the Drip Line or at the perimeter of the Critical Root .Zone,whichever is greater,of significant trees/woodlands to be preserved. 16. The applicant shall contact the City Forestry, yision at least five days prior to the issuance of the grading permit to ensure cow ance with the approved Tree Preservation Plan and placement og• Parks and Recreation 17. This development shall be subject to a cash Mrs dedication and a cash trails dedication. Aye: 5 Nay: 0 EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE 13 "NO PARKING"SIGN PETIT .. ATLANTIC HII--t!'90RIVE (EAST CUL-DE-SAC) Councilmember Blomquist moves' :-J• auncilmember£ *Oon seconded a motion to receive the petition and approve the installation of"Ne * Fie cul-de-sac at the east end of Atlantic Hills Drive. $:• Councilmember Blomquist expressed concern with the reported activities occurring in the cul-de- sac. Director of Public Works Colbert stated that Police Chief Geagan informed him that no drug activity has been documented in the cul-de-sac. Councilmember Masin stated that she woi0:3ie Bolin .W. inst the request and said that other optigns should be considered to address the statedes. Dirr of Public Works Colbert said that"No Parking" signs may discourage casual use of the c*#;i--sac and: 4ded that time restrictions could be added to the signs. Councilmember Carlsonsaid:t a resk!gtions should be included on the signs. Councilmember Blomquist suggested a SRtt 'E0 diwcy; tfal period for the signs. A vote was taken on the motion. Aye: 4 Nay: 1 (Councilmember Masin opposed) LEGISLATIVF,/INTERGOVERNMENTAL AFFAIRS Councilmembers Masin and Blas provided an update on the N.O.I.S.E.Conference they attended. City Administrator Hedges saicompile a summary of the conference information for distribution to the Council. ADMIN#&:TRA14Y •{'�tE3�DA US WE$��# c0 '�ODE INFORMATION City Administrator Hedges asked if a representative from the City should be sent to the District Court hearing to monitor the situation. Mayor-Awada stated that the City should not join in the lawsuit at this time but should send a staff member to the court hearing. Councilmembers concurred. SCHEDULE SPECI #t ,f,#,'3 :i��,C3##?#C, ING FOR AUGUST 3 Mayor Awada moved,Councilmember Cn secoQdd a motion to schedule a special City Council meeting for-Tuesday,August 3,1999 at 4:_61;0.m.for# ti purpose of providing direction for the 2000 General Fund Budget and to receive a recom dation- "ihe Part III C.I.P.from the APrC. Aye: 5 Nay: 0 •••• ROUND TABLE Director of Public Works Colbert stated that MnDOT..has agreed to process the reconveyance of excess right-of-way as it relates to the extension of Northwod;.:arkway. City Administrator Hedges nc¢ 2 X.**.. e:Tpsk Force meeting has been postponed. Councilmember Masin congratulated Gresser Concrete.Masonry on their 30th anniversary. She commented on the flowers that were planted by the water t*W&along 35-E. ' Councilmember Carlson mentioned that she will be hosting several Russian hockey players who will be in town for hockey tournaments. She said that she would like to offer some suggestions for generating revenue for the Civic Arena in lieu of raising the prime time ice rental fee. Further discussion regarding Civic Arena revenues was scheduled to occur at the August 3 workshop. EAGAN CITY COUNCIL MEETING MINUTES;JULY 20,1999 PAGE 14 . iDJOURNMENT:. The meeting adjourned at 10:20 p%'**. an Executive Sion to consider the settlement offer .regarding the special assessment matterbefiyiis ei#,d?�ad�F.Nz?� . and the City of Eagan. Present were Mayor Awada and Councilmembers Mas in, iii#s,t cln and Bakken,City Administrator Tom Hedges,Director of Public Works Tom Colbert,an ity Attorney Jim Sheldon. MLK Date City Clerk If you need these minutes in an alternative fo�i's}ic p¢�iarkiti$faille,audio tape,etc.,please contact the City of Eagan,3830 Pilot Knob Road,Eagan,MN 55T22;*(65i)681-46W;:"5 phone:(651)4548535). The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities, facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,sexual orientation,marital status or status with regard to public assistance. J 4K fir.;;•:;;!�.'•..,,1�:*:;. MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 30, 1999 SUBJECT: AGENDA INFORMATION FOR AUGUST 3, 1999 CITY COUNCIL MEETING « ;:< t� i�''�" 1` 3P�AAI<'" O. ................................................................................................................. ................................................................................................................. After approval is given to the August 3, 1999 City Council agenda, the minutes of the July 6, 1999 and July 20, 1999 regular City Council meeting and the minutes of the June 29, 1999 special City Council meeting, the following items are in order for consideration. ti s Agenda Information Memo August 3, 1999 Eagan City Council Meeting DEPARTMENT HEAD BUSINESS A. PROCLAMATION, OBSERVING AUGUST 3, 1999 AS NATIONAL NIGHT OUT ACTION TO BE CONSIDERED: To approve a proclamation observing August 3, 1999 as National Night Out and to recognize the neighborhoods and apartment complexes that will be participating in this event. FACTS: • National Night Out is scheduled for August 3, 1999 from 7:00 p.m. until 10:00 p.m. • This year, 21 neighborhoods and six apartment complexes will be participating. The organizers of these groups will receive National Night Out t-shirts as a token of our appreciation for their work in coordinating neighborhood activities. • Fifteen officers will be dedicated to visiting various groups to answer questions and visit with the residents. The Eagan Fire Department, Street Department and HealthEast Ambulance crews will also be out visiting residents along with the officers. ATTACHMENTS: ? • Proclamation attached on page�! C PROCLAMATION CITY OF EAGAN NATIONAL NIGHT OUT 1999 WHEREAS, the National Association of Town Watch (NATW) is sponsoring a unique, nationwide, crime, drug and violence prevention program on August 3, 1999 called"National Night Out"; and WHEREAS,the"16th Annual National Night Out"provides a unique opportunity for Eagan to join forces with thousands of other communities across the country in promoting cooperative,police-community crime prevention efforts; and WHEREAS, the Eagan Police Department plays a vital role in crime, drug and violence prevention efforts and is supporting"National Night Out 1999" locally; and WHEREAS, it is essential that all citizens of Eagan be aware of the importance of crime prevention programs and the impact that their participation can have on reducing crime, drugs and violence in Eagan; and WHEREAS,police-community partnerships, neighborhood safety, awareness and cooperation are important themes of the "National Night Out"program; NOW, THEREFORE,BE IT RESOLVED that the Eagan City Council does hereby call upon all citizens of Eagan to join with the City of Eagan and the National Association of Town Watch in supporting the "16th Annual National Night Out" on August 3, 1999. BE IT FURTHER RESOLVED that the Mayor and Council do hereby proclaim Tuesday, August 3, 1999 as "National Night Out" in the City of Eagan. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was,duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 3rd day of August, 1999. 3 s Agenda Information Memo August 3, 1999 Eagan City Council Meeting B. CEDAR AVENUE/HIGHWAY 13 TASK FORCE—CONSIDER AMENDMENT OF SRF CONTRACT ACTION TO BE CONSIDERED: To approve the amended scope of work for SRF Consulting Group, Inc. related to the Cedar Avenue and Highway 13 Redevelopment Task Force. FACTS: • On April 6, 1999, the City Council approved a contract with SRF Consulting Group, Inc. for professional services related to the Cedar Avenue and Highway 13 Redevelopment Task Force. Estimated costs for the initial scope of work were $87,656. • The initial scope of work was developed according to the Request for Proposals sent out in late 1998. SRF proposed three redevelopment scenarios to be reviewed by the Task Force. These scenarios were to be submitted to the public for comment at an open house and then forwarded as part of a final report to the City Council for action. • During the course of deliberation, it became apparent that the Task Force was not comfortable with certain aspects of each of three scenarios. There was reluctance to conduct a public meeting when the Task Force could not come to consensus agreement in support of three potential redevelopment options. At its meeting of July 13, there was consensus by the Task Force to have SRF develop a"hybrid" redevelopment scenario that incorporated all the best elements as determined by the many comments of the Task Force. • SRF is approaching the original estimated costs for this project. IV order to proceed with the request from the Task Force to develop a fourth scenario, SRF will exceed the budget previously authorized by the City Council. The additional analysis, preparation, and review is estimated to cost an additional $18,000. Optional project work that would be beneficial toward further study of redevelopment possibilities is estimated to cost $3,280. The total request for authorization to complete this project in accordance with the direction of the Task Force is $21,280. • Services are being billed to a redevelopment program number in the Community Development budget. A General Fund budget adjustment will be necessary to increase the Community Development Department budget and will be processed to cover both the original and amended project costs. • SRF Consulting Group, Inc. has met the expectations of staff throughout this project and provided excellent information to the Task Force for its consideration. 4 ATTACHMENTS: -- • Original sc pe of work for SRF Consulting Group, Inc. attached on pages lD through . • Revised scope of work for SRF Consulting Group, Inc. attached on pages 1 through_ ( . s Ili w CONSULTING GROUP ,, INC . Transportation•Civil •Structural -Environmental ■Planning•Traffic•Landscape Architecture -Parking March 17, 1999 Mr. Thomas Hedges City Administrator CITY OF EAGAN 3830 Pilot Knob Road Eagan, Minnesota 55122-1897 SUBJECT: PROPOSAL FOR CEDARVALE AREA REDEVELOPMENT STUDY Dear Mr. Hedges: Based on your request, we are pleased to submit this proposal for professional services to provide a Redevelopment Study for the.Cedarvale area. BASIC SERVICES We would propose to carry out all of the work as described in the attached Scope of Services. BASIS OF PAYMENT We would propose to be reimbursed for our services on an hourly basis at a rate of 2.5 times salary cost for the actual time expended, and at actual cost for the out-of-pocket expenses (printing, reproduction) and mileage at a rate not to exceed the IRS approved rate (currently $0.31 per mile). Invoices would be submitted on a monthly basis for work performed during the previous month with payment due within 30 days. The total cost for our services on this project is estimated at $87,656, and we will not exceed this figure without your approval. The estimate of cost is based on the Scope of Services. It is understood that if the scope or the extent of work should be adjusted at any time, the project cost will be adjusted accordingly. NOTICE TO PROCEED A signed copy of this proposal returned to this office or your verbal authorization will serve as notice to proceed. We will begin the work immediately thereupon and will complete the project within a mutually agreed upon time schedule. One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (612) 475-0010 ■ Fax (612) 475-2429 ■ http://wA,w.srfconsulting.com l„ An Equal Opportunity Employer Mr. Thomas Hedges - 2 - March 17, 1999 We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to contact us if additional information regarding the subject is required. 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Z | - § w z a. . k � CL | o / w it L e 2 | S z | 2 ' a § | L 3 w | % � k z I 2 2 <z LL w \ 2 | I $ / / c U) @ k 2 uj LLI ! / f Q w / k < � > d 2 | A I 7 kLL z o 0 ƒ 0 ' 3 § S z w m UJ � a. ? c k ° k w � E g 0 0 LU U.J | 7 d % E @ m 3 k 2 LL LU | � k 7 R E O > = Q c ■ U LU _j w I _ 'D 7 \ i ƒ $ w z f | ¢ S, ® 2 2160- . m / �. « -J UJ m | s E .2 » P = o c z L � | 7 < 2 o $ w / LU / w £ o ® E # c \ « < « D K a 2 ) 7 e C © « < 2 c g . c m Ix w w R p o B U � | ƒ � d / ƒ / ƒ � < b b z ® d | / R � Z r f o 0 0 0 0 0 z § $ o § | w H w w § / i | \ /� P. ( JUL-28-99 \{2 14: 47 5{[ FAX §\ 475/429 / k . ° a R R m A ¥ � « f o o e o 0 o s m o 0 0 d z c 0 0 0 0 0 0 0 m q Q m o o � z � v C4 m ~ R - - m - 0 0 0 § z k u o U.. dr / U- ~ © ® - c, o ° E ~ u § , « gi 4 �p _ - 2 � . 2 � � q ) - o C C� o o � � § { a � i , � § § k � 4K & § ■ Ix � o ( 3 $ ` k $ & 2re cc � e G. 2 c 7 I L ■ K I f § ° k § \ 2 $ f k § - 9 § ao ■ 0a z § « $ . % C cc 2 4x ) ` § E C § & § t B 7k w k f CL a o ■ a 2 _ § u R IL k J J $ .t § © - ® e - n e - _ - o - mLL w w 4 4 _ idwi m d d d $ /5- 4752429 => CITY OF EAGAN ,TEL 6516814612 07/28'99 15:14 P. [/ � i§i-28-99 ) 14: 48 2k[ FAX N\ 4752429 � CD k a § § 0$ - e © ® o 8 _ I.: A - f 2 | 40 §w ; . S $ � z / 2 ~ m § { � . § ■ . . � z a ■ § o § ch (L © # » 8 K 0ui ■ ® ® & � Ai < \ Ic ■ . v u $ uj k e E0 ~ ~ V m k § . � co) k § o � § � § z ■ z § o 2 2 � 2 I / j - § � � I & J § ■ � § $ @ � z 2 © zo o ■ ■ t ■ § % § \ 0 6 a / ' w k w . ■ m / & § z E 2 § — w a 2 2 / uj k w § $ � � � 7 � _j o � - ■ o o a § ■ § §2 o f ■ 2 2 2 § % B /U) v & k i § § k 2 v 2 0 $ k § 2 2 # w ■ ■ z ■ « & w z P LL40 _ _ _ _ ' k 2 w K R R § . � Q. - 2 4752429 => CITY OF EAGAN ,TEL 6516814612 07/28'99 15:15 Agenda Information Memo August 3, 1999 Eagan City Council Meeting l )E ' The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Temporary Drug Task Force Clerical Technician— ACTION TO BE CONSIDERED: To approve the hiring of a person to be recommended as a temporary drug task force clerical technician. FACTS: ♦ Interviews for this position have been held. ♦ References are currently being checked on the recommended candidate. ♦ A name will be available either in the Administrative packet on Monday or at the Council meeting. Item 2. Temporary Recycling Intern-- ACTION TO BE CONSIDERED: To approve the hiring of a person to be recommended as a temporary recycling intern. FACTS: ♦ Interviews for this position have been held. ♦ References are currently being checked on the recommended candidate. ♦ A name will be available either in the Administrative packet on Monday or at the Council meeting. Item 3. Seasonal Operations Maintenance Assistant Supervisor/Cascade Bay— ACTION TO BE CONSIDERED: To approve the hiring of Jesse Viall as a seasonal operations maintenance assistant supervisor for Cascade Bay. 17 Agenda Information Memo August 3, 1999 Eagan City Council Meeting Item 4. Seasonal Lifeguards/Cascade Bay— ACTION TO BE CONSIDERED: To approve the hiring of Matt Diloia, Daniel Milis and Rachael Ramaker as seasonal lifeguards for Cascade Bay. Item 5. Seasonal Maintenance Workers/Cascade Bay— ACTION TO BE CONSIDERED: To approve the hiring of Ryan Sisson as a seasonal maintenance worker for Cascade Bay. Item 6. Seasonal Supervisor/Civic Arena-- ACTION TO BE CONSIDERED: To approve the hiring of Mark Cleare as a seasonal supervisor for the Civic Arena. Item 7. Seasonal Concession Workers/Northview Fields— ACTION TO BE CONSIDERED: To approve the hiring of James Bredemus and Julie Russomanno as seasonal concession workers for the Northview fields. Item 8. Drug Testing Policy/Lifeguards-- ACTION TO BE CONSIDERED: To approve a drug testing policy for lifeguards employed by Cascade Bay. Item 9. Resignation of Administrative Intern— ACTION TO BE CONSIDERED: To accept the resignation of the Administrative Intern. �g Agenda Information Memo August 3, 1999 B. CONTRACT 99-11,WESCOTT ROAD SEALCOAT & RESTRIPING ACTION TO BE CONSIDERED: To reject all bids for Contract 99-11 (Wescott Road Sealcoat & Restriping Improvements), order the deletion of the sealcoating portion of said contract, and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, August 26, 1999,for the revised contract. FACTS: • On June 1, 1999, the City Council authorized the preparation of detailed plans and specifications for the restriping of Wescott Road from Pilot Knob Road to Highway 149 as outlined and discussed as "Option D" in the feasibility report for the Wescott Road/ Lexington Avenue signalization project (Project 766R). The improvements also include the removal of existing striping and sealcoating of the street surface. • On July 6, the Council approved these plans for Contract 99-11 and authorized the advertisement for solicitation of competitive bids. At 11:00 a.m. on July 29, formal bids were received for this project. A copy of the bid tabulation is enclosed. • Only one bid was received for Contract 99-11. The bid was well in excess of the Engineer's Estimate and Feasibility Report (see attachments). Upon review of the bid and further analysis of the desired final product for this contract, staff believes it would be in the best interest of the city to delete the sealcoating portion of Contract 99-11. • The consultant engineer and city staff recommend the rejection of the bid from Allied Blacktop Co. and the removal of the sealcoat portion of the contract. The revised contract containing the removal of the existing striping and placement of new striping should then be advertised for bids. ATTACHMENTS: • Bid Summary, page ' (� 19 JUL-30-1999 FRI 01 :21 PM FAX N0, P. 02/02 BID SUMMARY WESCOTT ROAD SEAL COAT/STRIPING CITY PROJECT NO. 766R-B CITY CONTRACT NO. 99-11 BID DATE: July 29, 1999 BID TIME: 11 :00 a.m. CONTRACTORS TOTAL BASE BID Allied Blacktop, Inc. $ 1973-196.90 Low Bid $ 197,196.90 Feasibility Report E=stimate $ 1031770.00 Percent Over (+) Under {-) Estimate 90% Engineer's Estimate $ 141,044.20 Percent Over (+) Under (-) Estimate 40% OD Agenda Information Memo August 3, 1999 C. CONTRACT 99-09, ADVENT UNITED METHODIST CHURCH/PATRICK EAGAN PARK PARKING LOT & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the bids for Contract 99-09 (Advent United Methodist Church/ Patrick Eagan Park — Parking Lot & Utility Improvements), award the contract to Bituminous Roadways, for the Base Bid in the amount of$119,712.00, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On May 18, the City Council authorized the shared parking arrangement between the City and Advent United Methodist Church and the construction of parking lot and utility improvements within Patrick Eagan Park adjacent to the Church. On June 15, 1999, the City Council authorized the extension of sanitary sewer through the Advent United Methodist property on Lexington Avenue (Project 775). Staff was directed to prepare detailed plans and specifications for these improvements (Contract 99-09). • Also on June 15, the Council approved the plans for Contract 99-09 and authorized the advertisement for solicitation of competitive bids. At 10:30 a.m. on July 29, formal bids were received for this project. A copy of the bid tabulation is enclosed. • All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and arithmetic. The low bid from Bituminous Roadways has been reviewed by the Engineering Division and found to be in order for favorable Council action. ATTACHMENTS: • Bid Summary,page o�o� 01) BID SUMMARY Advent United Methodist Church City Project No. 775R Patrick Eagan Park Parking Lot & Utility Improvements City Contract No. 99-09 Bid Date: Thursday, July 29, 1999 Bid Time: 10:30 a.m. Contractors Total Base Bid 1.) Bituminous Roadways $119,712.00 2.) MacNamara Contracting, Inc. $124,891.25 3.) SM Hentges& Sons, Inc $124,925.00 4.) Design Excavating, Inc. $148,760.50 5.) Northdale Construction $151,936.25 Sanitary Sewer Extension—Advent United Church Proiect 775R Low Bid $12,740 Feasibility Report Estimate $12,060 Percent Over(+)Estimate +0.6% Engineer's Estimate $13,200 Percent Under (-)Estimate -3.5% Parking Lot & Utility Improvements—Patrick Ewan Park Low Bid $106,972 Feasibility Report Estimate N/A Percent Over/Under Estimate N/A Engineer's Estimate $98,510 Percent Over(+)Estimate +8.6 % 0a Agenda Information Memo August 3, 1999 D. CONTRACT 97-QQ GVR ACRES ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 97-QQ (GVR Acres Street & Utilities) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • GVR Acres, a 10-lot single family subdivision, was constructed east of Blackhawk Road north of Silver Bell Road. This development required the installation of sanitary sewer, water main, storm sewer, and streets, which was performed privately by the developer under the terms and conditions of the development contract agreement. • The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provision. UJ Agenda Information Memo August 3, 1999 E. CONTRACT 98-18. OAK POND ROAD STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 2 to Contract 98-18 (Oak Pond Road — Street Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 98-18 provided for the street upgrade and installation of sanitary sewer, water main, and storm sewer within Oak Pond Hills I" and 2nd Additions, including Oak Pond Road and Oak Pond Circle. • The revisions detailed in the change order address the installation of four water main gate valve extensions and the furnishing and placement of topsoil. • The gate valve extensions were needed because of the placement of the 18"trunk water main within the ditch section of Cliff Road. The depth of the water main will allow a future upgrade of Cliff Road without the need to relay the water main. • The topsoil borrow was not anticipated due to the availability of material within the boulevard. However, significant private utility relocation work within the boulevard prior to the start of the contractor's work disturbed most of the existing topsoil. • The cost of the work is consistent with bid prices for relevant bid items on other projects within the city. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of$6,956.60 (1.46% of original contract). The associated cost will be the responsibility of the Major Street Fund ($6,144.00) and the Water Trunk Fund ($812.60). ATTACHMENTS: Change Order No. 2,pages c S- through . SRF No. 0982902 CITY OF EAGAN CONTRACT#: 98-18 CHANGE ORDER#: 2 PROJECT#: 732 DATE. July 22. 1999 PROJECT NAME: Oak Pond Road PROJECT DESCRIPTION: The project consists of site grading, sanitary sewer, water main, storm sewer, curb and gutter, and paving for the road reconstruction and utility installation to serve the Oak Pond Road, Oak Pond Circle, and the adjacent Cliff Road residents. CONTRACTOR: S.M. Hentges and Sons. Inc. ENGINEER: SRF Consulting Group, Inc. P.O. Box 69 One Carlson Parkway, Suite 150 Jordan, MN 55352 Minneapolis, MN 55447 DESCRIPTION OF CHANGE ORDER WORK: This change order consists of adding two items of additional work that were either not originally anticipated or omitted from the original scope of the contract plans and specifications. The additional items included installing four gate valve extensions, and furnishing and placing topsoil. JUSTIFICATION FOR/PURPOSE OF CHANGE ORDER: The addition of this change order is necessary due to the need of gate valve extensions because of the depth of the 18" watermain located in the ditch of Cliff Road and the need of topsoil for turf establishment. Topsoil borrow was not included in the initial bid and was not expected to be needed. However, utility work disturbed much of the existing topsoil which did not allow for proper topsoil stripping and stockpiling. Had a topsoil borrow item been included in the contract quantities, the additional project cost would likely have been equal to the change order amount. o� Change Order No. 2 - 2 - July 22, 1999 DESCRIPTION OF WORK ITEMS Item No. Item Description Unit Unit Price Ouanti Amount 2105.525 Topsoil Borrow(LV) yd' $ 8.00 768 $6,144.00 2504.602 Grate Valve Extensions Each $ 203.15 4 $ 812.60 Total Increase Change Order No. 2 $ -9 CONTRACT STATUS TIME/COMPLETION DATE AMOUNT Original Contract: July 15. 1999 $476,307.30 Change Order No. 2: July 22, 1999 $ 6,956.60 Subtotal of Previous Change Order. $ 5,995.87 This Change Order: $ 6,956.60 New Subtotal of All Change Orders: $ 12,952.47 Revise Contract. $489,259.77 Percent Increase or Decrease for this Change Order +1.46% to Original Contract Amount: Percent Increase or Decrease for Total of All +2.72% Change Orders to Original Contract Amount. a� Change Order No. 2 - 3 - July 22, 1999 RECOMMENDED FOR APPROVAL: By: S /Date: z� 99 By: /Date: —2 SRF Consulting Group, c. S.M. Hentges and Sons, Inc. By; VLA--1-7 ate: City Department Manager City of Eagan Council Action: Mayor: Clerk: Approval Date: DISTRIBUTION 1 - City 2 - Contractor 1 -Engineer a7 Agenda Information Memo August 3, 1999 F. CONTRACT 99-03,YANKEE DOODLE RESERVOIR REFURBISH & REPAINT ACTION TO BE CONSIDERED: Approve Change Order No. 1 to Contract 99-03 (Yankee Doodle Reservoir — Refurbish and Repaint) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 99-03 provided for the refurbishing and repainting of the 5-million gallon Yankee Doodle Reservoir. • The revisions detailed in the change order address the installation of an OSHA approved ladder access and additional grinding and welding (reinforcement) of the structural joints between some of the steel plates. • The existing access to the top of the exterior of the reservoir does not meet OSHA standards. The proposed revision would provide for a ladder access similar to that of the Deerwood Reservoir. • Upon the inspection of the interior of the reservoir after sandblasting the surface coating, the condition of some of the joints was worse than previously observed. The additional grinding and welding is necessary for the structural integrity of the reservoir. • The cost of the access ladder and the installation is consistent with bid prices for relevant bid items on past projects within the city. The cost of the grinding and welding work is based upon the original bid prices for the same bid items. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of$16,250.00 (3.10% of original contract). The associated cost will be the responsibility of the Water Trunk Fund. ATTACHMENTS: Change Order No. 1,pagesCthrough 30 O� 07/29/99 THU 12:16 FAX 651 490 2150 SEH 2002 3535 VAONAIS CENTER DRIVE,2fXi SEH CENTER,ST PAUL.MN 55110 e51 ago-2000 W0 325.2055 ARCHITECTURE ENGINEERING • ENVIRONMENTAL • TRANSPORTATION CONTRACT#:_ 99-03 CHANGE ORDER#: PROJECT#: 723 DATE: July 29, 1999 PROJECT NAME: --- Yankee Reservoir-Refurbish-and ai PROJECT DESCRIPTION: Refurbish and repaint Yankee Reservoir CONTRACTOR: Swanson &Youngdale,Inc ENGINEER: Short Elliott Hendrifkson Tn (�.SEH)P.0. Box 26Q70 , 5 Vadnais Centereve _ i i 55426 St, 551 10 DESCRIPTION OF CHANGE ORDER WORK: Furnish and install a new shell ladder in the same style as the current ladder and platforms on the Eagan Deerwood tank. Also do additional grinding and welding to remove weld splatter and repair broken seams to prevent leaking. JUSTIFICATION FOR/PURPOSE OF CHANGE ORDER: A new ladder is needed for safety purposes. Additional grinding and welding is needed to maximize the life of the coating system of the tank and to prevent it from leaking. DESCRIPTION OF WORK ITEMS: Furnish and Install New Shell Ladder $ 3,900.00 130 Hours of Grinding and Welding at$95/hour 12.350.04 Total Additional Amount $16,250.00 CONTR CT STS A TAT T.S TIMFJCOMPLETION DATE AMOUNT Original Contract: _ October„9_ 199 _ _ $524.960.00 Change Order: October 8. 19921 0. Subtotal of Previous Change Orders: $ 0 00 This Change Order: $ 250.00 New Subtotal of All Change Orders: 16,25 Revise Contract: 0. X41,210.00 SHORT ELL107 HENDRICKSON INC. MINNEAPOLIS,MN ST CLOUD,MN CHIPPEWA FALLS, Wr MADISON, W/ LAKE COUNTY,IN EQUAL OPPORTUNITYEMPLOYER 6514902150 => CITY OF EAGAN aq ,TEL=6516814612 07/29'99 12:20 07/29/99 THU 12:17 FAX 651 490 2150 SEH 1003 City of Eagan Change Order No. i Page 2 Percent Increase or Decrease for this Change Order to Original Contract Amount: 0 Percent Increase or Decrease for Total of All Change Orders to Original Contract Amount: 1 0 RJECOMMMED E R APP&Qy&L. 8y: Project Manager By; Contractor By. Date: City Department Manager City of Eagan Council Action: Mayor: Clerk: Date: r 1A 1.QN 1 -City 2-Contractor 3-Engineer 3D 6514902150 => CITY OF EAGAN ,TEL=6516814612 07/29'99 12:20 Agenda Information Memo August 3, 1999 G. PROJECTS 98-N & 98-0,PINETREE PASS 2" &-3'D ADDITIONS ACTION TO BE CONSIDERED: Approve an amendment to the development contracts for Projects 98-N and 98-0 (Pinetree Pass 2nd and 3rd Additions — Street and Utilities) by extending the completion time for the bituminous wear course until September 15, 1999. FACTS: • David A. Hinners, representing Lundgren Brothers Construction, Inc., has requested an extension to the completion date for the placement of the bituminous wear course stipulated in the development contracts for Projects 98-N and 98-0, Pinetree Pass 2nd and 3rd Additions. • The development contracts with the City of Eagan established June 15, 1999, as the completion date for the bituminous wear course. • The requested extensions are to allow additional time for home construction activities and heavy equipment hauling occurring in conjunction with Pinetree Pass 4th Addition and to allow the final wear course to be placed after the heat of the summer months. • The amendments to these development contracts have been reviewed by representatives of the Public Works Department and found to be in order for favorable Council action. 31 l Agenda Information Memo August 3, 1999 H. PROJECT 663,VALLEY VIEW PLATEAU SETTLEMENT AGREEMENT ACTION TO BE CONSIDERED: To approve a Settlement Agreement for Parcel 10-40100- 012-01 regarding the assessment for Project 663 (Valley View Plateau — Street and Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Project 663 provided for the reconstruction of Highview Avenue, Bridgeview Avenue, Southridge Avenue, Bridgeview Terrace, Highview Terrace, and Highridge Terrace, all within Valley View Plateau, Valley View Plateau Plat 2, Post Addition No. 3,and Joseph A. Spande 1St Addition (South %2 of Section 4). It also included the installation of water main, storm sewer facilities, and sanitary sewer and water services. • On March 16, 1999, the City Council approved the preliminary subdivision for the Nader Addition, to create three single-family lots out of Mr. Nooryshokry's property located near the corner of Highview Avenue and Bridgeview Terrace. Mr. Nooryshokry's home at 2840 Sibley Memorial Highway has recently been connected to one of the new sewer and water service pairs that were constructed as part of Project 663. • On May 4, 1999, after the close of the public hearing, the City Council approved the final assessment roll for Project 663 and authorized its certification to Dakota County for collection. Nader Nooryshokry, 2840 Sibley Memorial Highway (Parcel 10-40100-012-01), objected to the proposed assessment against his property and subsequently filed an appeal with the district court. • At the direction of the City Council, the staff evaluated the assessment objection and reviewed a proposed settlement agreement. The terms of this agreement were presented to the Council during the July 20 executive session and received concurrance. This same agreement is now being presented to the Council for formal ratification. ATTACHMENTS: • City Attorney's confidential memo, enclosed under separate cover. 3a Agenda Information Memo August 3, 1999 I. PROJECTS 98-1, ROYAL OAKS ADDITION ACTION TO BE CONSIDERED: To amend the development contract for Project 98-T (Royal Oaks Addition— Street and Utilities) by extending the completion time for the bituminous wear course until August 30, 2000. FACTS: • Keith Eibensteiner, representing Royal Oaks Realty, Inc., has requested an extension to the completion date for the placement of the bituminous wear course stipulated in the development contract for Project 98-T, Royal Oaks Addition. • The development contract with the City of Eagan established August 30, 1999, as the completion date for the bituminous wear course. • The requested extension is to allow additional time for home construction activities and heavy equipment hauling to occur within Royal Oaks Addition. No house construction has begun as of July 28, 1999. • The amendment to the development contract has been reviewed by representatives of the Public Works Department and found to be in order for favorable Council action. 33 Agenda Information Memo August 3, 1999 Eagan City Council Meeting J. ADVERTISE FOR BIDS FIRE STATION NO. 2 REPAIRS ACTION TO BE CONSIDERED: Authorization to advertise for bids to consider repairs to Fire Station No. 2. FACTS: • Repairs for Fire Station No. 2 were given approval under Part H of the Five(5)Year C.I.P. for year 1999. • The Fire Department has obtained the services of Quinn Hutson of CHN Architects to prepare estimates for the project which includes an improvement to the parking lot, new garage doors, re- roofing, carpeting, painting signs, second floor remodeling, bathrooms to ADA and other related improvements. • The project is to proceed during 1999 to take advantage of construction to Lone Oak Road. ATTACHMENTS: • Fire Chief memo pages through �T i CIN OF EAGAN TO: Tom Hedges, City Administrator FROM: Craig Jensen, Fire Chief DATE: July 29, 1999 SUBJECT: Fire Station Project The Fire Department has obtained the services of Quinn Hutson of CHN Architects in regard to the Sta. 2 project. Members of the Fire Department have met with Mr. Hutson on the project several times, he has supplied the enclosed cost estimates for the proposed work. These cost estimates have come in slightly higher that the in-house estimates presented at budget time earlier this year. Enclosed you will find a report supplied by CNH Architects & Faithful & Gould, Inc. The cost difference is in the amount of $34,199.31. Mr. Hutson has also informed us that there has been an inflationary increase in construction cost of 6% to 10% in the past year since the original estimate was gathered. The original estimate did not include general contractor supervision or profit and overhead cost that range from 13% to 20% of the construction cost, and that the original estimate did not include Bid Bound costs, which are required for a project of this size. This typically adds 3% to 5% to the overall cost. The Fire Department would like to proceed with this project and ask that this item be placed on the Council agenda for authorization to advertise for bid. Mr. Hutson will be present at the Council meeting to answer any question that may arise from the increase in cost to the project. JUL-28-1999 15:41 CNH ARCHITECTS 1 612 431 3883 P.02i05 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY,MN 55124 (612)431-4433 Eagan Fire Station#2 Ar Construction Document Cost Estimate Comparison July 28, 1999 Item Description 98 In-house Current Estimate Estimate 1 Parking Lot 1 $23,000.001 $W,482.00 Added HC ramp, concrete sidewalk areas, trash enclosure 2 Garage Doors $19,500.00 $35,900.00 3 Re-roofing $30,000.00 $25,872.00 4 Ca $3,000.00 $2,800.00 5 Painting $18,000.00 $12,016.00 6 Signs $5,000.00 $3,250.00 7 Second Floor Remodeling (W/o kitchen $8,000.001 $21,974.00 8 Kitchenette $0.001 $3,505.00 Provided sink, cabinets, counter, flooring and 2 bumer cooldop not priced initially 9 Bathrooms $21,000.00 $10,188.00 10 Coiling Fans(dropped) $2 500.00 $0.00 11 Furniture dro $5,000.00 $0.00 12 E)derior Brick Cleaning &Repair $3,000.00 $4,354.00 131 Miscellaneous 53 000.00 Subtotal $155,941.00 Bidding Contingency 10% 77 $15,594.10 Sub-Total $141,000.00 $171,535.10 Construction Contingency (12%) $16,920.00 $20,584.21 Totals $157,920.00 $192,119.31 ftemates 14 Altemate 1 -Apparatus Bay Floor $4,800.00 15 Alternate 2- Replace Exterior Lights $450.00 16 Alternate 3- Heat Tape on Downspouts $3,000.00 17 Alternate 4-Ceiling Heater $1500 each $6,000.00 18 Attemate 5- Second Floor Borrowed Lite $1,000.00 Other Considerations: I.There has been an inflationary increase in construction costs of 6%to 10% in the past year since the original estimate was gathered by the Fire Department. 2. The original estimate did not include General Contractors supervision or profit and overhead costs which could range from 13%to 20% of the construction cis. 3. The original estimate did not include Bid Bond costs which are required for a project of this size.This typically adds 3%to 5%to the overall cost. R7ctfully S i nn S. Hutso Principal, CNH Architects This estimeb was dors by FelthfU b Gould,Inc.,Cost Engineers,for CNH Architects.Suppm"informeW from the Cat Engineers is attached. 3� JUL-28-1999 CNH ARCHITECTS 1 612 431 3883 P.03i05 Faithful&Gould, Inc. Quw ty SurMors Project Managers Cost Engineers M 1.09 onel Centre �w,don faaialla foo Second Avenna south r+oroo 56402-4027 UAJL 7. uwr. Fealmh 01213394847 r„r. TelePhona 0121 M4120 To: CNH Architects AtWOon: Quinn Hutson From: Andrew White To Fax Ivo: 612431-3883 0". July 26, 1999 RAM= Subject Eagan Fire Station#2-Construction Cost Estimate Quinn- With regard to the above proposed project,please see the following summary of estimated projected costs: General Requirements $6,150 Siteworks $15,722 Building Work $97,252 Plumbing $7,950 Electrical $7,105 Contingency Allowance $13,418 TOTAL $1479597 Total No. of Dagen: 2(mxko V ower sheep roar"nnari.=% N.nowrolaMOW.$amWNW"&MM ear" Atbention: 7W OM, to bow aarnwrtrb�iaY/ArowrtaRNMYMdb�dM OMaNNOMoiw NyovMno Mo&VMM&VdM*UftxP=MMM. dallluMa,nronr aro.RiMgen ar ur raw aonMnurYorNon h s A►y"AM MOON"N*s b&M P&M MfAW Alylwsr r wrl.�on MMw,vae tiYnA 37 JUL—db—lyyy 15:43 CNH ARCHITECTS 1 612 431 3883 P.04i05 Included with this estuaate are all sales and use taxes. An allowance has been made for cleaning of brickwork only-no allowance has been make for any grouttmortar repointing,as well as work to CEM plaster facia. The estimate is also exclusive of any soft fiunishing/datahelephone system extensions or any work to specialist installations such as security/protective systems. The estimated costs are based upon the Project Manual dated July 19, 1999 and drawings sent to us under cover of your transmittal dated July 21, 1999. We would also like to comment that we have not been able to visit the proposed job site and therefore allowances for repair work are indicative. The alternate%ption costs for various items,we would estimate at: 1. Apparatus Bay Wash& Seal $4,600 2. Replace Lights of Exterior $450 3. Heat Tape to Downpipes $3,000 4. Ceiling Mounted Heater(each) $1,500 S. Replace Second Floor Borrowed Lite $1,000 6. Bituminous Overlays dt Crullers $21,760 As a general comment,we would say that with the current,local,economic conditions ie.the "boom" in the constructioWinvestment programs,you should recognize that the actual bids for this work could approach an additional 10-20%from our estimate. Our base estimate reflects what the project's cost would be in a normal construction environment. Ultimately,this level of pessimism could be inappropriate,however,it is most important that you make your client aware of the possibility. Should you have any Questions or oommen%please do not hesitate to call upon receipt. Thank you, Andrew I. White Operations Director roW AkL ofPapes: 2(indudinQ coversheo0 7/»ANbw90W M ASMdYO M MrMIw/Ir/w OWN M ofM NOMI W)W MM IO M Il MMAI M, tiAelM,ar e0wrdawMNbn aar d/dr oo�a�n h�1N�b IrobMlre,Mir�war►�d�b brwNaIoA ar«rorOMw meet M Mhwarw'Y Oy YYprgrA ao w.r M'e�Mpp aMr wan 3� TOTAL P.02 1 b1G 4Ji JbcJ r.uz>/VJJ Eagan Fire Station#2 Construction Docament Cost Estimate Comparison July 28, 1999 Item Descr, I12 'on 98 In-House Current I Estimate .mate Lot '000.0014,722.00 Garage Doors $19,500.00 $35,900-00 3 Raton $30,000.00 S-15,-672.00 4 $ 3,000.00 $ 2,600.00 S 1 Painting $18,000.00 S12,016.00 6 Si 5,000.00 S 3,250. Second Floor Remodeling(w/o kitchen) 8,000.00 $21,974.00 8 Kitcheneft $ 0.00 S 3,505.00 9 Batbrooms $21,000.00 $10,188.00 10 Hug Fans 2,500.00 S 0.00 11 Furniture(dropped) 5,000-00 0.00 12 Exterior Brick Clewing and Repair $ 3,000. 0 S 4.3S3.00 13 hfiscellaneous $ 3,000-00 14 Alter=ft 1 –Apparatus Bay Floor $ 4,600.00 1 temate 2–Replace Exterior L' 450.00 1 Alternate 3 – eat T onDownspouts $ 3,000.00 17 Alternate 4– ening Heater($1500 each) S T'010.00 1 Alternate S–S oor Borrowed Lite Is 1,000.00 19 1 Alternate 6–Bituminous Overlay&MV—m $21,760.00 3 A TOTAL P.05 Agenda Information Memo August 3, 1999 Eagan City Council Meeting K. CONSTRUCTION/DEMOLITION DEBRIS HAULER LICENSE ARMOR ROLL-OFF SERVICE ACTION TO BE CONSIDERED: To approve a construction/demolition debris hauler license for Armor Roll-Off Service as presented. FACTS: • The City is in receipt of an application from Armor Roll-Off Service. The application has been reviewed by staff and is in order for consideration by the Council. ATTACHMENTS: • Application enclosed without page number. �v Agenda Information Memo August 3, 1999 Eagan City Council Meeting PUBLIC HEARINGS A. VARIANCE—MICHAEL CORAZZO ACTION TO BE CONSIDERED: No action required. The applicant has withdrawn the variance request. 41 . Agenda Information Memo August 3, 1999 B. PROJECT 694,NORTHWOOD PARKWAY FI_AI,ASSESSMENT HEARING ACTION TO BE CONSIDERED: To reschedule the public hearing for Project 694 (Northwood Parkway—Street and Utility Improvements)to August 17, 1999. FACTS: • Project 694 provided for the new construction of sanitary sewer, water main, storm sewer, and street for Northwood Parkway, in conjunction with the Eagan Promenade (South %2 of Section 10). The project also included the installation of left turn lanes on Lexington Avenue for the new Northwood Parkway/Neil Armstrong Blvd. intersection. • The final assessment roll was presented to the City Council on July 6, 1999, with a public hearing being scheduled for August 3 to formally present the final costs associated with this public improvement to the affected benefiting properties. • As City Staff was sending out the notices for this public hearing they realized that many of the affected property owners were large out-of-state corporations. In order to allow these owners an ample amount of time to review their proposed assessments, staff believes the public hearing should be rescheduled for August 17. • An informational meeting was held July 27, to address the property owners' questions and provide any additional information of interest. Of the parcels being assessed, only a representative of Dart Transit Company attended the meeting. • City staff will notify all property owners of the rescheduling of the public hearing and will provide the opportunity again to address any of their questions prior to the rescheduled Final Assessment hearing . Agenda Information Memo August 3, 1999 C. O KBROOKE ADDITION EASEMENT VACATION ACTION TO BE CONSIDERED:To close the public hearing and Approve the vacation of the drainage and utility easements on Lot 4- Block 1, Lot 4- Block 2, Lot 23- Block 3 and Lot 14- Block 4, Oakbrooke Addition and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The developer of the Oakbrooke Addition, Pulte Homes of Minnesota, has petitioned the City for the vacation of all drainage and utility easements on Lot 4- Block 1, Lot 4- Block 2, Lot 23 —Block 3, and Lot 14-Block 4 of the Oakbrooke Addition. • On July 6, the City Council received the petition for the vacation of the drainage and utility easements and scheduled a Public Hearing to be held on August 3. • The vacation is being requested to allow the petitioner to re-align the public storm sewer for the development. • The necessary drainage and utility easements are being rededicated with the re-platting of the development as Oakbrooke 3rd Addition. • This request has been reviewed by the Engineering Division and found to be in order for favorable Council action. ATTACHMENTS: • Location Map,page • Legal Description& Exhibit,pages - - . A 11 Q C _ R 6 7 PL Ea CT. Y CRES7RIOGE LN. POW MONTEREY 4 KYLLO W. 1�SN Y LLUEfLL �Y '010 r FISH W Q DLKIRM( � PARK M \ �Kk4W It CT � � �' w k ,i3 cr DELL RD. Ca' TCH LAKE aa DD d` > FT. 4 BLACKHAWK L4j(E + PARK �• Of. 44 YROCKY LN. lffi8�i+i d� MAY DONEGAL CT P K P „ 21 DEER0000E TACE y TRAIL BERRY LOCATION < BERRY CARNELIAN PARK DEE MEADOWLAM LX PERMAOTMOO Q1 5 1. 2 @ 1 SKYLARK UtMEADOWLARK — TNNN MEADOWLARK MAY 3 DERRY 2.YEV Pf. CTR• y 4rA 2 w" R ypp SSR CEY Pr' ROAD ( NO. ]G) OiFtEY ROAD spa c INE fit. 13POND ipt. • � �- � � � Q� C 011E•LN. A 5t CARTS , cam COVE n LAKE s�N RGREEN aRu 4 Y D PARK LK 1 0 43 69 9 13 DOWNING 91 2.suaLEY R. PARKTHOMAS g (\ C N- PARK T A 0 3 M THOMA7 OAK G:\VACATIONS\LTBLKOAK.DWG LOT 4, BLOCK 1; LOT 4, BLOCK 2; LOT 23, BLOCK 3; F i g u r 6 LOT 14, BLOCK 4; OAKBROOKE EASEMENT VACATION 1 Jun - 14 . 1999 12 : 15PM HEDLUND ENG(NEER(NG No . 2840 P . 7 DATE: June 14, 1999 Easements to he vacated All of the drainage and utility easements dedicated over Lot 4, Block 1, Lot 4, Block 2,-Lot 23, Block 3 and Lot 14, Block 4, OAKBROOKE, according to the record plat thereof,'DaKota County, Minnesota. Jun 14 1999 12 : 14PM HEDLUND ENGINEER [NG Nu - 2040 P . 6 4 ��' .�• •' �. *� `► err tu `�• Oma' � pT `�� `� J 4L 4WD CT `�. fry .*��!►�' �:; h .��,�`,` to 46lb 41 goo 3t �lv;1 •Iti4tww l 1 N 1t ! boot .,f ,►�� ► J " 1 V 1 ea =tib j r +may ( h J I f � IZ : IdPN HEDLUND ENGINEERING _. No 2W P - S� 2A al so Is -s-- L411 • O J4 ts nLtr _ --r 4• .r•---�,��pb.r _ =Yv�_, �RR i / __ ark Jam:«-.`� � � t: � :` I QI st As ra46 Lit tic, gill"\ Is 404 rev �; � �••r,.� *��V•� ., f'�!b► " —yj,.�!'�Fl._�R�.��R,�gii+a�^= 'T"� 3:,1? �w�unr s 7 4of WIT Ks ja f2; r { * 110 1960 — Ile 100 10 vel ti 26. M sit. UJd ujQ 4c dc C — wi ti Mrer��` ywJ.rtw ! �JJ � �• �� IIS fill s ------------------ it �s J �� ', lI I1 Agenda lnformat:on Memo August 3, 1999 D. LOT 1,BLOCK 1,HIGHVIEW PARK ADDITION EASEMENT VACATION ACTION TO BE, CONSIDERED: To close the public hearing and Approve the vacation of a drainage and utility easement on Lot 1, Block 1, Highview Park Addition and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Gloria A. Fritz has petitioned the City for the vacation of 10 feet of a 20-foot wide side yard drainage and lttility easement on Lot 1, Block 1, Highview Park Addition. • On July 6, thy: City Council received the petition for the vacation of the drainage and utility easement and scheduled a Public Hearing to be held on August 3. • The easement was originally dedicated with the Highview Park Addition plat to allow for the possible construction of a storm sewer pipe to accommodate drainage in the rear yard of Lot 1,which is currently vacant. • The vacation .s being requested to allow the petitioner to construct a house on Lot 1 within a portion of the current easement area. • This request has been reviewed by the Engineering Division and found that a storm sewer pipe in the easement area would not be necessary to accommodate drainage on Lot 1, Block 1,Highview Park Addition. The request is found to be in order for favorable Council action. ATTACHMENTS: • Location Map,page . • Legal Description& Exhibit,pages and . 4� Q LOCATION LOST SPUR COUNTRY CLUBCORPORATE CEW- R�tousTRvt BUFFET LOA ® ROAD Ib, �S '6 CENTER CURVE 4 AVALON AVE 3 2 A ^ K S \ y A 3 � T. CA EW }� A PARK COO NTRY Q g BEAT1RycE sT. 14 A 8 LEXINGTON RD KEEFE ST. PARK WIST 17. RD SERVICE s� O O eco. Ro. 2a Q W ( CO. RD.126 ) LONE Mu ROAD 67 KI NOB -rxw— 5 / CAWAEw OR. APOLLO J 26 RD. CE 94 TOWERV1Ew RD. 3 �p�l uS�POS� ve ;wkGEMINI RD. 19 N Q Y PARK _ 9 1 1 ALDRIN OR .D• 191:1 27 PAW PROW NADE m- r(,Co.=W. ROAD � q J�KEE OOOOLE ROAD ( C0. RD. 28 ) YANKEE DOODLE ROAD 20 ) lot YANKEE PL. 5 b L O got.4° � 3� P 1.- TAW W R. a.- FOREST RAGE]�,� � 2.- RRR. &- wow y,0 LEARY PARK CARRIAGE HILLS < &- r R. _ GOLF COURSE 77 t ' ,. O'LEA a53 ,� z � W LAK ARK ROYAL OAKS s PARK ♦ LANE7 BE ~ 6 CT Y CRESTRaR� u nrn�. _ R Y IYAY G:\VACAIIONS\LlBlHVPK.DWG LOT 1, BLOCK 1, HIGHVIEW PARK ADDITION Figure (�) EASEMENT VACATION City of Eagan LOCATION MAP The west 10 feet of the east 20 feet of the southerly 129.00 feet of the northerly 139.00 feet of Lot 1, Block 1, Highview Park Addition, according to the recorded plat thereof, Dakota County, Minnesota. Said east 20 feet is measured at right angle to the most easterly line of said Lot 1. The northerly 139.00 feet of said Lot I is measured along said most easterly line of said Lot 1 and parallel with. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the Laws of the State of Minnesota. — Z8• Bradley J. Sw VW Date Mn.Reg.No. 15235 �.Jv N 890 51' 04" E - 330.06(MEAS.) (330.00 HtGHVIEW ACRES) _ 160.06 ,' " ' 85.00 85_00 , i -- N N I U W Q .••. cap �, l . � . . . W 2 ' S S � m � m m W O I ► U7 0 (�� ' N N I I Q I I I I LL N Q O L I I AREA TO BE VACATED cc f 6 6 0 c I I 6 0� B L 0 N E 0) I N I I I I 160 06 �— 85.00 85.00 330.06(MEAS.) (330.00 HIGHVIEW ACRES) N 890 51' v4" E HIGHVIEW PARK ADDITION 09 LOCATION MAP �( SECTION 4 TOWNSHIP 27 RANGE 23 Agenda Information Memo August 3, 1999 Eagan City Council Meeting VIII. NEW BUSINESS A. CONDITIONAL USE PERMIT–TELIGENT ACTION TO BE CONSIDERED: ➢ To approve a Conditional Use Permit to allow a 2,000-gallon above ground fuel storage tank on property located at 3030 Lexington Avenue subject to the conditions listed in the APC meeting minutes. ➢ To approve a Conditional Use Permit to allow the outside storage of vehicles on property located at 3030 Lexington Avenue subject to the conditions listed in the APC meeting minutes. FACTS: ➢ The subject 6.6 acre site in question is occupied by a 90,000 square foot warehouse (Lexington Commerce Center). ➢ According to the applicant, the fuel oil storage tank is necessary to fuel a backup generator to provide telephone service to customers during times when commercial utility service is lost. ➢ The proposed outdoor storage activities (fuel oil tank and company vehicles) are to occur on the east side of the existing structure and will not be visible from adjacent properties and rights-of-way(screened from view via a six foot high, chain link fence with screen inserts). ➢ 'The outside storage area appears consistent with the City's outdoor storage guidelines. ➢ At their regular meeting on July 27, 1999, the Advisory Planning Commission held a public hearing to consider the Conditional Use Permits and recommended approval subject to the conditions listed in the APC meeting minutes. ATTACHMENTS (2) July 27, 1999 APC Meeting Minutes page —�� Staff report,pagesS'through �a 612 432 3780 SENT BY: 7-30-99 : 11 :13 SEVERSON SHELDON- 651 681 4694:# 3/ 6 Page 2 July 27, 1999 AiMSOR Y PLAN N 1 N U COMMISSION PUBLIC HEARINGS CONDITIONAL USE PERMITS TELIGENT/,PIIS Chair Heyl opened the first public hearing of the evening regarding a Conditional Use Permit to allow a 2,000-gallon above ground fuel oil storage tank on property located at 3030 Lexington Avenue, legally described as Lot 1, Block 1, Eagandale Center Industrial Park No. 13 in the NW'/4 of Section 11. In addition, the applicant has also requested approval of a Conditional Use Pen-nit to allow the outdoor storage of vehicles upon the property. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City staffs planning report dated July 16, 1999. Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. The applicant noted his presence and in response to a question from Member Segal, explained that the outside storage area would be surrounded by a cyclone fence with inserts_ The applicant further stated that the vehicles stored in the enclosed area would consist mainly of mini- vans containing telephonic equipment. Chair Heyl closed the public hearing. Member Segal noted that the requested permits were compatible with the surrounding area. Member Segal moved, Member Frank seconded, a motion to recommend approval of a Conditional Use Permit to allow a 2,000-gallon above ground fuel oil storage tank on property located at 3030 Lexington Avenue, legally described as Lot 1, Block 1, Eagandale Center Industrial Park No. 13 in the NW'4 of Section 11, subject to the following conditions: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council, 2. The tank shall be located in the east area of the site identified on the site plan dated 6/7/99 and site plan detail dated 4/28/99. 3. A protective barrier that is acceptable to the Fire Marshal shall be installed around the tank. 4. The applicant shall provide to the City with the fuel oil tank plans for review prior to tank installation. All voted in favor. 53 612 432 37eo SENT BY: 7-30-99 : 11 =13 SEVERSON SHELDON 651 681 4694:# 4/ 6 Page 3 Jul.,27, 1999 ADV1Sm Y PLANNING COMMISSION Member Segal moved, Member Frank seconded, a motion to recommend approval of a Conditional Use Permit to allow the outdoor storage of vehicles upon the property, subject to the following conditions: I. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. Outdoor storage activities shall be confined to the east area of the site identified on the site plan dated 6/7/99 and site plan detail dated 4/28/99. All voted in favor. PLANNING REPORT CITY OF EAGAN REPORT DATE: July 16, 1999 CASE: ll-CU-08-06-99 11-CU-09-06-99 APPLICANT: Teligent HEARING DATE: July 27 1999 PROPERTY OWNER: Opus Northwest, L.L.C. PREPARED BY: Bob Kirmis REQUEST: Conditional Use Permit (Outdoor Storage) LOCATION: 3030 Lexington Avenue COMPREHENSIVE PLAN: Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST Teligent has requested approval of a Conditional Use Permit to allow a 2,000-gallon above ground fuel oil storage tank on property located at 3030 Lexington Avenue, legally described as Lot 1, Block 1 Eagandale Center Industrial Park No. 13 in the NW '/4 of Section 11. In addition, the applicant has also requested approval of a Conditional Use Permit to allow the outside storage of vehicles upon the property. AUTHORITY FOR REVIEW Conditional Use Permit: City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. Planning Report—Teligent July 27, 1999 Page 2 B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets,police and fire protection, drainage structures, refuse disposal,water and sewer systems and schools. E. Will not involve uses, activities,processes,materials, equipment and conditions of operation that will be hazardous or detrimental to any persons,property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property,which does not create traffic congestion, or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Outdoor Storage: In addition to the requirements for a conditional use permit listed above, City Code Section 11.10, Subdivision 29.2, C, lists performance standards for outdoor storage as follows: 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center(CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I-2) zoning districts, the enclosure may be detached from the principal building. 2. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. V1 Planning Report—Teligent July 27, 1999 Page 3 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property,which is designated for residential uses in the comprehensive guide plan. 4. The storage area shall not interfere with any pedestrian or vehicular movement. 5. The storage area shall not take up required parking spaces or landscaping areas. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. BACKGROUND/HISTORY The Eagandale Center Industrial Park No. 13 subdivision was approved in September of 1997. The Lexington Commerce Center was likewise constructed in 1997. While applicable I-1 zoning district provisions list "warehousing" as a permitted use, the proposed above ground fuel oil storage and outdoor storage activities (associated with the warehousing use)require approval separate conditional use permits. According to the applicant, the fuel oil storage tank is necessary to supply a generator to provide telephone service to customers during times when commercial utility service is lost. EXISTING CONDITIONS The subject 6.6 acre site in question is occupied by a 90,000 square foot warehouse (Lexington Commerce Center). The site is accessed from the north via Lone Oak Road and from the west via Lexington Avenue. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Crate Prospects Furniture and US West; zoned I-1 and designated I-1 South - Single Family Residential; zoned A and designated I-1 East- Office/Warehouse; zoned I-1 and designated I-1 West - Microtel and Southwest Tech Center; zoned PD and designated I-1 Planning Report—Teligent July 27, 1999 Page 4 EVALUATION OF REQUEST Compatibility with Surrounding Area- The proposed outdoor storage activities (fuel oil tank and company vehicles) are to occur on the east side of the existing structure and will not be visible from adjacent properties and rights-of-way. According to the applicant, the outside storage area is to be completely screened from view via a six foot high, chain link fence with screen inserts. Site Plan -As shown on the submitted site plan,the existing 90,000 square foot warehouse is centrally located on the subject site. Off-street parking is provided on the west side of the structure (along Lexington Avenue)while loading and service related activities take place on the rear or east side of the building. The proposed outdoor storage activities are to take place on the east side of the existing warehouse. The storage area measures 4,176 square feet in size (72' x 58') and will not disrupt site circulation patterns nor displace required off-street parking. Aside from the previously referenced company vehicles and above ground fuel oil storage tank, a number of cooling condensers are also proposed to be located within the outdoor storage area. Landsca in Screenin - The Ci tyCode requires screening of off-street parking and outside storage areas from the public right-of-way. Screening between industrial properties is not required. The out storage area will be screened from Lexington Avenue by the existing building and from Lone Oak Road and the adjacent residentially used parcel to the south via perimeter fencing (around the outdoor storage area). No additional landscaping has been proposed on the site. Fuel Storage Issues - The City Fire Marshal has reviewed the fuel tank oil storage plans and has indicated that the tank meets the requirements of the Uniform Fire Code for Flammable and Combustible Liquids. Prior to installation the fuel oil storage tank must be reviewed by the State Fire Marshal. SUMMARY/CONCLUSION The proposed outdoor storage area is to be located in an area of minimal visibility. The outdoor storage activity appears compatible with the area and the standards set forth for outdoor storage by a business. The outdoor storage area has been defined and does not compete with parking or landscaped areas. ACTION TO BE CONSIDERED A. To recommend approval of a Conditional Use Permit to allow a 2,000-gallon above ground fuel storage tank on property located at 3030 Lexington Avenue, legally described as Lot 1, Block 1 Eagandale Center Industrial Park No. 13 in the NW 1/4 of Section 11. Planning Report—Teligent July 27, 1999 Page 5 If approved, the following conditions should apply: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council 2. The tank shall be located in the east area of the site identified on the site plan dated 6/7/99 and site plan detail dated 4/28/99. 3. A protective barrier that is acceptable to the Fire Marshal shall be installed around the tank. 4. The applicant shall provide to the City with the fuel oil tank plans for review prior to tank installation. B. To recommend approval of a Conditional Use Permit to allow the outside storage of vehicles on property located at 3030 Lexington Avenue, legally described as Lot 1, Block 1, Eagandale Center Industrial Park No. 13 in the NW 1/4 of Section 11. If approved, the following conditions should apply: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. Outdoor storage activities shall be confined to the east area of the site identified on the site plan dated 6/7/99 and site plan detail dated 4/28/99. FINANCIAL OBLIGATION—11-CU-08-06-99—Lot 1,Block 1, Eagandale Center Industrial Park No. 13 There is a total pay-off balance of$47,101 for the special assessments on this parcel, for which the conditional use permit is requested. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses for the parcel which the conditional use is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT USE RATE QUANTITY AMOUNT None TOTAL $0 Eagan Boundary Lowtion Map Parcel Area� Parcel Area -Building Footprint ? . " ■ Baa �� op - . Subject Site �4 Ai NEW 7,*` s' • l ♦tea � p , M„I . ■ ■ •�y I 7 O 1000 0 ,000 2000 Feet Development/Developer. Teligent/Opus Application: Conditional Use Permit Case No.: 11-CU-08-06-99 and 11-CU-09-09-99 MWPre�aed t•tg ER9 ArcView 11.Pard base nap W-mid-provided N by Ddaota Coady Laid Survty Deprbiat ad[s cvrert as d April 1999. City of Eagan / THIS MAP IS INTENDED FOR REFERENCE USE ONLY WE to m nay DwNym•et Dgartm•nt The City of Eagan and Dakota County do not guarantee the accuracy of this information and are 3 not responsible for errors or emissions. Zoning and Comprehensive Guide Plan Teligent/Opus Land Use Map 11-CU-0s-06-99 Zoning Map / ; PK F1 F1 F1 F1 F1 Current Zoning: A PF e.a.�w.w.r Iww• I-1 Limited Industrial PD ,d PD F1 A 1-1 F1 1-1 IN• • wo 1200r«t irrT7-7- Comprehensive Guide Plan Land Use Map o-41 11 111 1 11 1 ° IN IND t>� IND IND Current Land Use Designation: IND Limited Industrial IND PO IND �f IND ••• • N• 12N r..i IND FareN r«wear W—tlew r.e.aw sr o.IcoL cwwtr UM wwr D.Mrbn.wt Asn•. N Z"wg Mf--d—W*VWW y Lwwr•.c•arm*It"."naw y"Orin. *,City of Eagan W E THIS MAP IS INTENDED FOR REFERENCE USE ONLY CcnrrXz*Y cpnnrjt DSPW&narjt The City of Eagan and Dakota County do not guarantee the accuracy of this Information. 5 1 L u g ; Z Ti env PROPOSED OUTDOORSTORAGE AREA ::_. .........._. 0 Q V i A i j I � SITE PLAN e : � A i 0 OO e 4 - O e � o 2 00 o a 1 0 .0-.at s.� : o V i .Ol-.t At-,[ ,0-.c• b Z Y 2 a � g a a w I 3 1 — FUEL TANK 55 2 — CONDENSERS ,� 4 3 — TRANSFORMER QU 4 — VEHICLE STORAGE AREA o-•�� .o-.s SITE PLAN DETAIL e o 0 c o 0 b i I I I I I I I � I rT- III I I I I o I I � 3 N w e a N 1 w U I p i LL w z i z O O II Cl) O O [u Q- J J W EuW I I e I C/) e Nk I i Cf)k �OS EAST BUILDING ELEVATIONS OVTLW Or TAM MEN um/akaoT, oTaTUG►.� AfG a,T As MLn,Mm MLN RDWORCED Copw-MOMRMG AAO AWA AS fEoummNEW�,cMA�sne ME7MMou0� COMc. rou nw.AAD -2-(f-AT 3" COWT.) /A. 12'O.C.MTM SATS. DELETE AT STY.Cowl. (A Is•fm. DELETE AT SDt CBOT. (2)IS TOA AND fonOM AT Sr. 4 RADIATOR TANKIPAD SECTION CaboT W-1-Ar OUTLIME Of tom MEN TA+.v�AwTOTT MEN fw. MOUNTING < MLN coMnTOL A. CO,MOUNTING PAD oUST.IG PALLED MEA CUT AS ,'-D'ruuT �•_2•( COMPACTED CA—s f SK COMPACTED EARTHTM 3) frnL :f •AT COMDT. (2)/S TOA t fonOM f SAM. 3 RADIATOR/TANK PAD SECTION ,.T12•D.G. fOTM MK. Ht-r0 DELETE AT w COWT. TANK DETAILS �G Agenda Information Memo August 3, 1999 Eagan City Council Meeting B. REZONING—CITY OF EAGAN ACTION TO BE CONSIDERED: To approve a Rezoning of 6.3 acres from R-4,Mixed Residential to R-1, Single Family Residential located south of Diffley Road and east of Johnny Cake Ridge Road, in the NW '/4 of Section 28. FACTS: ➢ The subject site is property owned by the United States Postal Service(USPS). The USPS originally acquired the property several years ago for purposes of building a new retail service center. For various reasons, the USPS did not proceed with development of the site. As a result of recent service expansions elsewhere, the USPS has determined that the site in question will not be needed and declared the property surplus. The USPS is now looking to dispose of the property. ➢ While the subject property holds an R-4, Multiple Residential zoning designation, such zoning is inconsistent with the present D-II, Mixed Residential Comprehensive Guide Plan designation and the Low Density Residential designation suggested by the Comprehensive Plan Update. ➢ On June 15, 1999, the City Council directed staff to initiate a rezoning of the subject property from an R-4 to an R-1 designation. The rezoning of the property is necessary to achieve consistency between the City's zoning map and land use plan as mandated by the Land Planning Act. ➢ At their regular meeting on July 27, 1999,the Advisory Planning Commission held a public hearing to consider the Rezoning and recommended approval on a split vote ISSUES: ➢ At the APC hearing, a number of Commission Members suggested that perhaps an R- 2 land use and density upon the site would be preferable single family homes. ATTACHMENTS (3): Minutes of the July 27, 1999 C meeting,pages 60 through. Staff report,pages throug v? Len and Diane Mathews correspon ence,page�7 tY7 612 432 3780 SENT BY: 7-30-99 ; 11 :39 SEVERSON SHELDON-{ 651 681 4694;# 21 3 Page 4 July 27, 1999 ADViSORY PLANNiNC:COMMISSION REZONING CITY OF EAGAN Chair Heyl opened the next public hearing of the evening regarding a Rezoning of a 6.3 acre, unplatted parcel of land located south of DifJley Road and east of Johnny Cake Ridge Road from R-4, Mixed Residential to R-I Single Family Residential. The property is owned by the United States Postal Service. Planner Kirmis introduced this item. Mr. Kirmis highlighted the information presented in City alafrs planning report dated July 16, 1999, Mr. Kirmis noted the background and history, the surrounding uses and the existing conditions of the subject property. Planner Kirmis noted that the City Council had directed the initiation of a rezoning from the current R-4 designation to R-1. Planner Kirmis stated that the rezoning of the property would achieve a consistency between the City Zoning Map and its Land Use Plan, thereby conforming with the Land Planning Act. Chair Heyl noted that in addition to two letters of opposition included in the staff report, two letters had been received in support of the rezoning from neighboring residents and that one letter from an attorney, William R. Busch, in opposition to the rezoning had been received by the City and was being included in the record. Mr. Busch represents EHW Properties, the Iandowner of the property to the north of the site. An Eagan resident addressed the APC stating that the rezoning may have a negative impact upon the ability to provide affordable housing. She expressed the critical need for the availability of land to support low economic households. Bob Wilmus, a representative of the land lying to the north of the site stated that the existing zoning allows for an appropriate transition from the development south of the postal site to his property which is currently designated RB. In response to a question from Member Segal, Mr. Kirmis noted that the E14W property is currently guided D-2 and that its existing RB zoning designation is inconsistent with the Comprehensive Guide Plan. Additional residents spoke in favor of the rezoning, expressing their belief that single- family houses arc more compatible with the general area as developed. Mr. Walt Johnson addressed the APC, indicating that he represents the Dominion Company which has a signed Purchase Agreement to acquire the site from the Postal Service. Mr. Johnson expressed concern over the rapid rezoning request and the effect it would have on the value of the property. Mr. Johnson advised the APC of its previous project in the City and that the property was ideal for the type of development his company pursues. Mr. Johnson did note that Dominion's development proposal would be rental, however it would not satisfy the affordable housing issues raised earlier. Mr. David Kirkman, an attorney representing Dominion., addressed the APC and questioned whether the parcel was being isolated for review as spot zoning. Chair Heyl closed the public hearing. 612 432 3780 SENT BY: 7-30-99 : 11 :40 SEVERSON SHELDON 651 681 4694:# 3/ 3 Page 5 July 27, 1999 ADVISORY PLANNINCT COMMTSSTON Chair Hey] noted that the City has been undertaking a revision to its Comprehensive Guide Plan and stated her belief that the Comprehensive Guide is correct for the site but that the zoning is incorrect. Chair Heyl stated that she does not believe the area is conducive to R-4 since the surrounding area is developed either as R-1 or R-2 and indicated her belief that the parcel to the north should also be rezoned to a residential designation. She stated that the timing of the rezoning is appropriate in light of the review of the Comprehensive Guide Plan. Member Segal echoed Chair Heyl's comments with respect to the Comprehensive Guide Plan review process. Member Segal also stated that the proposed Comprehensive Guide Plan designates this parcel as well as the one to the rnorth for development as lower density residential, that the review has been undertaken for over one year with many hearings and forums for public input and therefore is not a knee-jerk response to any potential development. Member Segal did express his concern over the limited review of this site without consideration of the parcel to the north which should also be reviewed. Member Steininger agreed with the comments by Member Segal and indicated that an R-2 may provide a reasonable transition for the property to the south. Member Segal inquired of the APC whether a recommendation should be made to the Council to preclude development which would be inconsistent with the proposed Comprehensive Guide Plan. Member Anderson stated that the R-I tits with the area as it is developed and that the rezoning would not preclude a future review of the property to the north. Member Anderson moved, Member Miller seconded, a motion to recommend approval of a Rezoning of a 6.3 acre, unplatted parcel of land located south of DiflFley Road and east of Johnny Cake Ridge Road from R-4, Mixed Residential to R-1 Single Family Residential. Four Members voted in favor, three opposed. CP PLANNING REPORT CITY OF EAGAN REPORT DATE: July 16, 1999 CASE: 28-RZ-07-07-99 APPLICANT: City of Eagan HEARING DATE: July 27, 1999 PROPERTY OWNER: United States Postal Service PREPARED BY: Bob Kirmis REQUEST: Rezoning LOCATION: South of Diffley Road along of Johnny Cake Ridge Road in the NW 1/4 of Section 28 COMPREHENSIVE PLAN: DII, Mixed Residential (0-6 units per acre) ZONING: R-4, Multiple Residential SUMMARY OF REOUEST The City of Eagan is requesting approval of a Rezoning of a 6.3 acre, unplatted parcel of land located south of Diffley Road and east of Johnny Cake Ridge Road from R-4, Mixed Residential to R-1, Single Family Residential. The property is owned by the United States Postal Service. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 5 states, in part that the Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY The subject site is excess property owned by the United States Postal Service (USPS). The USPS originally acquired the property several years ago for purposes of building a new retail service center. For various reasons, the USPS did not proceed with development of the site. As a result of recent'service expansions elsewhere, the USPS has determined that the site in question r7D Planning Report—U.S.Postal Service Rezoning July 27, 1999 Page 2 will not be needed and declared the property surplus. The USPS is now looking to dispose of the property. While the subject property holds an R-4,Multiple Residential zoning designation, such zoning is inconsistent with the present DII, Mixed Residential Comprehensive Guide Plan designation and the Low Density Residential designation suggested by the Comprehensive Plan Update. On June 15, 1999, the City Council directed staff to initiate a rezoning of the subject property from an R-4 to an R-1 designation. The rezoning of the property is necessary to achieve consistency between the City's zoning map and land use plan as mandated by the Land Planning Act. EXISTING CONDITIONS The property is unplatted and undeveloped. The site contains slightly varying topography and some vegetation scattered throughout the property. The property has access from the west via Johnny Cake Ridge Road. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - Undeveloped; zoned R-B, Roadside Business and guided D-II, Mixed Residential South - Multiple Family Residential; zoned PD, Planned Development and guided D-II, Mixed Residential East - Single Family Residential; zoned R-1, Single Family Residential and guided DI, Single Family West - Single Family Residential; zoned R-1, Single Family Residential and guided DI, Single Family EVALUATION OF REOUEST Compatibility with Surrounding Area- The R-1 zoning designation appears compatible with surrounding uses in the area. Development Plans - A specific development for the property in question has yet to be brought forward. Future development of the subject property shall be subject to applicable City Code requirements. 7l Planning Report—U.S.Postal Service Rezoning July 27, 1999 Page 3 SUMMARY/CONCLUSION The Land Planning Act stipulates that the guided land use and zoning designation of property must be consistent. The rezoning of the property to an R-1 designation would make its zoning into consistenct with its existing Guide Plan designation. Future development will proceed through the subdivision and building permit process and must comply with the performance standards of the R-1 district. ACTION TO BE CONSIDERED To recommend approval of a Rezoning of a 6.3 acre, unplatted parcel of land located south of Diffley Road and east of Johnny Cake Ridge Road from R-4,Mixed Residential to R--1, Single Family Residential. 7d Eagan Boundary Street Centodine Location Map _ Parcel Area ♦;J�w,w•1C� CL�'p©��►��CG�i��11 IS E ` spa so I Ina POP WA ,EVA . •�<<��, tea© W. lrI �r�r �r 16 ►Vi�1 �� •� 0�` �� n •� t 1 111//// Development/Developer. Application: Rezoning Case No.: 28-RZ-07-07-99 by D&Imga C4Ls*Land Survey Depurbrrort and is curnwt as of Apni 1999.*City 1 • Eagan1- Zoning and Comprehensive Guide Plan City of Eagan Land Use Map Case No. 28-RZ-07-07-99 It 40111 � "= _► Current Zoning: / S��►�� Residential Multiple INS Ord parcel base asep fnft�wativn provided by Dakota Cow.ty Land Se—ey Departmoefft 4VW99. N ZOO",loft—au"provided by La�Greap It"a"updated by City Staff. ity of Eagan wE X4 THIS MAP IS INTENDED FOR REFERENCE USE ONLY Camxffft �� ►�.�I�� i X1 ,1 11�� ._ -op7miat Dq"*n&r7t r of ragan and Dakota County do not guarantee the accuracy of this Information. S _,- MM.OUT.or MAMSPORT,OM DIFFLEY ROAD _ RMTO wWljk --- ------- ------------ __ 8 ALVA 14 13 tx 0x0-28 t 7 11 o3o-xe to T010-281Y ,0 1sT A W \ ounor e zo OQ\� xx ` x, 261 I 22 I , x 1 20 27 26 , 23 e 37 U 24 32 e+R.O I '�0 1 ,s 7 x5 Oy i 24 1 s P FOR 31 t 9 10» / 34 e ie 4 � � - CIR. ' ,• 4~ 5 27 oT j ,s ' 2� SITE ie �° 20 53 12 Q ,. ] 13 ' x: 23 - - - / - x ,e 2 1 26 J6 40 11 �N ' / 17 1e 27 15 4x A ,6 1 2 43 `�D`jf F I 11 ` u ' 30- 6t i7 ,0 31 a5 +x 3i � TEAL 44 /, \ AM��Y HpUSINp 9 33 34 cavE S 35 tH OM A C z 1 /' -----DR.J ' 41 �_ 42 50 '4 z 4 , 0 1 0 9 S \I '✓�/M OT'Or EAGAM a 47 43 n7 5 _ CLE , ouoT A , . i ,� I SWOa DIST MO.1% qoo 6 ' i 5 I I 'T�QN , x � I ' t 0x1_w DOWNl1C m m am au,R m tnc ame4 CITY OF EAGAM SITE VICINITY 07-16-98 13 : 56 USPS ASSET MCMT DENVER ID=303 226 6536 P01i0; A&W Management t�111T®SIATET FTAL5ERVXE July 16, 1999 Mr. E. J. Van Overbeke /�Y City Clerk CITY OF EAGAN 3830 Pilot Knob Road Eagan, MN 55122-1892 SUBJECT St Paul, MN 55121-9998 Eagan Branch Site Dear Mr.Van Overtieke: We are in receipt of your letter dated June 18, 1999, concerning our land located on the east side of Johnny Cake Road. I was quite surprised and disappointed with your advising us that you are considering downzoning our land from R-4 to R-1. The Postal Service has been very cooperative with the City of Eagan over the years. As you may recall, we purchased this land for the purpose of developing a new customer servioe facility for the City of Eagan. However, after numerous concerns were expressed about the location, we developed the facility at its current location. We did this at significant expense but in the spirit of cooperation with the City. Now, after many years, we decide to place the land on the market to recoup our costs and the City of Eagan suddenly decides to downzone only our land. This will result in a considerable financial loss. I wonder why, with all of our past cooperation, and after so many years, the City is choosing to take this action. Why has the City chosen to discourage affordable multi-family housing? Also, I would like to know why the City has selected only our land to be rezoned. I wish to go on record that the Postal Service is in total opposition to this zoning change and expect that there will be no more attempt by the city to downzone our land. Sincerely, ndyl W.Alder Real Estate Specialist Dist: Dave Eales Bob Angleson File SM E Tugs Ave.Sty 400 Den~,CO 00x37.2881 (303)220-BU7 Fac(303)220530 RAI DER®W"W-usps.yvv 7�P USPS CORRESPONDENCE 3032206536 => CITY OF EAGAN TEL -- 07/16/99 16:40 FAX 612 332 8302 RMKM&N' Z002/005 .ch July 16, 1999 ' g� — — — VIA.] rSIIl11 Patricia Awada,Mayor A Professional Tom Hedges, City Administrator Association Mike Ridley, Senior Planner CITY OF EAGAN Attorneys at Lau, 3830 Pilot Knob Road Eagan, MN 55122 DMcrDIAL(622)317-4746 Re: Approximately 6.72 Acre Unimproved Site Located on Johnny Cake Ridge Road ("Property") Dear Mayor Awada,Mr. Hedges and Mr. Ridley: Our firm represents Dominium Acquisitions,LLC,the Buyer under a Purchase Agreement with the United States Postal Service,the owner of the referenced Property. The Property is more precisely defined on Exhibit A attached to this letter. We understand that the Property is currently "guided" D-2 for up to six units per acre, and is currently zoned R-4 for multi-family residential. We further understand that without any significant change in circumstances(other than neighborhood opposition)the City,apparently in direct response to our client's interest in developing the Property consistent with existing zoning,intends to consider "down-zoning" the site to R-1 to allow only single-family homes. My client has expended substantial time, effort and funds to investigate the Property and the acquisition and development of a multi-family housing project. Dominium Acquisitions, LLC hereby strongly objects to any re-zoning or modification to the Comprehensive Plan with respect to this Property. My client intends to vigorously take all steps necessary to protest its interests. Sinc , a d E. ' an /ko Attachment cc via fax: Armand Brachman #'NCWk7'\W?QATA\27230'A%w.W.-rJ 4545 IAS Center 80 South Eighth Strrxt Minneapolis Minnemla 55402-2225 7&P&ne(612)332-8511 Facsimile 332-8302 E-mail= hmeyer@oft.net Y f)Z �` � CO PONDEN(' 61 => CITY OF EAGAN AVID KIRKMAN RRES 23328302 07/1699 16:40 tax 61Z 332 83UZ RUKAMN /9003/005 LEGAL DESCRIPTION The subject property is legally describod m follows: $vvtron 28, Township 27, Rang* 23, 28, 27, 23. Darr of wesr f• of northwest % cornmaneing 810.56 jiet east and.004.50 feet south of j1ortJwest corner, southwesterly on current 20;91 feet to point of begiltRtng contlnurng southwesterly on current 5 6 fear S55DO0110S east 100.97 feet, east 384.72 feet to east line, north on eatt'lina 566 foot, west 24!2.76 fist, westerly an current 250.87 feet to paint of beginning. 6123328302 => CITY OF EAGAN ,TEL=6516814612 07/16199 16:41 07/18/99 18:40 FAX 812 332 8302 RMKM&N ®004/005 JWL-. Ito•1777 c-iter) "111`I1LA11 I7u.1: _$j/J-4 JUN-10-99 THU 12:47 PH WELSH COS. INDUSTRIAL FAX Na P. 07 t i VaCxd h�rtd n ' t i ,.�'�.•.�.�, t .. • at, t WoodedtAm8 i 3 PeNate j I raWdencs t 16 I i I MAW site i reside i i 1 Wooded Ar"s I I Prkl!e �enc.�s L.—vx..�....... Site Plan BMTT'Si ORP ROmuv KNOCHE WALL, INC. PAGE 48 6123328302 => CITY OF EAGAN ,TEL=6516814612 07/16199 16:42 07/16/99 16: 41 FAX 612 332 8302 RMKM&ti IZ005/005 JLA-.lb. G;.3 '1.1 IdW111`111.11.1 I IU. JUN-10-99 THU 12:47 PM WELSH COS, INDUSTRIAL FAX NO. P. 06 Q : o - 1qG'Z tam . 22 we • �� facet) • ! 24 •�.. •wJi ; too) y • d � . • ��• rrr i_2 V.S. PMTAL SMIM : noel 28 Ak own �, •, . f .r,K rr •.,, ,r �S leall ` 42 ^ li 1� O (one) A � �•"'� 47 � r • WIN ow. (a1 9 4 ! q �. 1a)r W1110111— WYE � n •� ..,«.•-;--� s.o�+ a+.► n ler, r = lmum ' Plat Map saTTZIMORT RARRiit RNOCIM WALL INC. PAGE 27 O v 6123328302 => CITY OF EAGAN ki ,TEL=6516814612 07/16'99 16:42 WILLIAM R. BUSCH ATTORNEY AT LAW 325 CEDAR STREET - SUITE 803 '�=),-��- "'�'--J✓ SAINT PAUL, MINNESOTA 55101 TELEPHONE: (651) 222-0781 FAX: (651) 222-4483 July 22 , 1999 COPY VIA TELECOPIER TO: 651-681-4694 CERTIFIED MAIL - Z 301 652 730 RETURN RECEIPT REQUESTED Community Development Department City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re : Case No. #28-RZ-07-07-99 - The City' s Proposed Downzoning from R-4 to R-1 of 6. 3 acre parcel that abuts RB Parcel of EHW Properties Dear Ladies/Gentlemen: EHW properties has asked my office to protest on its behalf the proposed downzoning from R-4 to R-1 of the 6. 3 acre parcel that adjoins the sourtherly boundary of EHW' s RB parcel that fronts on the south side of Diffley Road and the east side of Johnny Cake Ridge Road. As the City' s records will confirm - (a) This R-4 parcel provides a suitable and necessary buffering transition between the intended commercial development of EHW' s RB parcel and the existing low density residential develop- ments that lie to the south of this R-4 parcel. (b) There is , according to the market place information that EHW has received, a present demand (purchase proposal) for this R-4 parcel that is now being offered for sale by the Postal Service. (c) The utilities and the enlargement of Johnny Cake Ridge Road and of Diffley Road adjacent to EHW' s RB parcel are in place and are properly sized for the commercial development of this RB parcel and, also , for the high density residential development of this R-4 parcel. The cost of these improvements has been largely assessed against EHW' s RB parcel . . el Community Development Department Page Two July 22, 1999 The City' s proposed downzoning of this R-4 parcel to R-1 will unfairly result in a substantial diminution in the value of EHW' s RB parcel by eliminating the present transition buffering arrangement and, instead, facing the RB parcel' s development with the objections of the householders occupying the here proposed R-1 sites . If the City nonetheless decides to go forward with this proposed downzoning, the adverse effect on the RB parcel can be somewhat reduced by the City' s requiring that a suitably sized berm with appropriate tree and hedge plantings be placed at the north end of this rezoned R-1 parcel so as to provide that type of sound and sight shielding of the R-1 householders from the commercial activity on the RB parcel. In light of the above, EHW respectfully urges you to determine that no change in the present zoning of this R-4 parcel is appropriate or just, and, further, that the proposed downzoning of the portion of this R-4 parcel that is adjacent to the RB parcel is barred by estoppel and would constitute a compensable taking under the rule affirmed and applied by the United States Supreme Court in Nollan v. California Coastal Commission, (1987) 107 S . Ct. 3141—. Respectfully yours , William R. Busch WRB/cw CC : Mr. Thomas M. Willmus EHW Properties �O� Mike Ridley From: Maria Karels Sent: Friday, July 30, 1999 8:31 AM To: Mike Ridley Subject: FW: Rezoning case#28-RZ-07-07-99 —Original Message— From: City Council Sent: Thursday,July 29, 1999 4:54 PM To: Mathews, Len Subject: RE:Rezoning case#28-RZ-07-07-99 —Original Message— From: Mathews, Len(SMTP:Len.Mathews(cDunisys.coml Sent: Thursday,July 29, 1999 3:05 PM To: 'council@ci.eagan.mn.us' Subject: Rezoning case#28-RZ-07-07-99 Importance: Low Len & Diane Mathews 4288 Pintail Court Eagan, MN 55122 Home 651-905-9890 Work 651-687-2885 July 29, 1999 Reference: Rezoning case#28-RZ-07-07-99 Dear Eagan City Council Members, We are homeowners in the Mallard Park development and our back yard is immediately across Johnny Cake Ridge Road from the parcel of land which is being considered for rezoning. We strongly SUPPORT this property being rezoned to "SINGLE FAMILY" home development. We believe the use of this property for single family homes would be consistent with existing development in our area. We have heard that this area is also being considered for apartments and/or townhomes. We think that this use would not be in the best interest of this particular area and Eagan in general. Thank you for your attention. Respectfully, Len & Diane Mathews S'3 Agenda Information Memo August 3, 1999,Eagan City Council C. PRELIMINARY PLANNED DEVELOPMENT—SIEGER ARCHITECTS ACTION TO BE CONSIDERED: • To approve a Preliminary Planned Development (Eagan Woods Office Park 3rd) of 4.2 acres to allow a six-story hotel on property legally described as Outlot A, Eagan Woods Office Park, located southwest of Pilot Knob Road and I-494 in the NE 1/4 of Section 4. FACTS: • The property is vacant and about 75%wooded with large variations in topography. The existing Planned Development for the site was approved in 1985 and specifies office use for this parcel. • The proposed development contains a six-story 160-unit hotel with a conference center and restaurant, and an indoor water park. Access to the site is provided from Eagan Woods Drive. Two-level parking is proposed in the southwest portion of the site. • Deviations from typical code requirements include a 62-foot building height,building setback and green space deviations on the north and east sides of the site, parking setback deviation on the west side,parking deviation to provide parking in an amount less than that required for the sum of the various uses. • The Advisory Planning Commission held a public hearing on June 27, 1999 and recommended approval of the Preliminary Planned Development, subject to the conditions listed in the APC minutes. ISSUES: • During the public hearing, there was much discussion about the project design and the visual presentation to the public. Some members of the APC would like to see the first floor elevation of the building lowered to be closer in elevation with Pilot Knob Road so that the building is not sitting 10-12 feet higher than the roadbed. • One APC member inquired as to the building setback for the Holiday Inn Select across Pilot Knob Road and staff was unable to answer that question at the time,but after checking the files, it appears to be about 120 feet from the curbline, this hotel is proposed to be about 70 feet from the curb. The majority of the APC believed the intensity of site development was appropriate at this major freeway interchange. • The proposed development removes 81%of the significant trees from the site. The Advisory Parks and Recreation Commission found the Tree Mitigation Plan to be unsatisfactory because the proposed mitigation is too uncertain. The Advisory Planning Commission was not as concerned, and seemed comfortable requiring the developer to submit a Tree Mitigation Plan with definite proposals for achieving the required amount of mitigation. • We received a letter from the manager of Best Western in Eagan stating concerns that Eagan is becoming overbuilt with hotels. ATTACHMENTS (3): July 27, 1999, APC Minutes, tzi�I ,)it ;1�G,lc�i Staff Report,pages Sa through Letter from Best Western,page F4 PLANNING REPORT CITY OF EAGAN REPORT DATE: July 21, 1999 CASE: 04-PD-04-06-99 APPLICANT: Sieger Architects HEARING DATE: July 27, 1999 PROPERTY OWNER: Minnesota Mutual PREPARED BY: Pamela Dudziak REQUEST: Planned Development Amendment LOCATION: Southwest corner of Pilot Knob Road and I-494 COMPREHENSIVE PLAN: CPD, Commercial Planned Development ZONING: PD, Planned Development SUMMARY OF REQUEST Sieger Architects is proposing a Planned Development Amendment to the Eagan Woods Office Park Planned Development to construct a hotel on Outlot A, Eagan Woods Office Park consisting of 4.19 acres in the NE 1/4 of Section 4, southwest of Pilot Knob Road and I-494. The proposed hotel is six-stories and contains 160 guest rooms and suites, a conference center and restaurant, and an indoor water recreation facility. AUTHORITY FOR REVIEW Planned Development: Chapter 11.20, Subd. 8, B., Determination, states: "In considering any petition for such district, the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; (2) be feasible for the owner and developer economically to complete according to proposed plans; (3) benefit the community at large to a greater degree than would development of the underlying zoning district." �J Planning Report—Sieger Architects July 27, 1999 Page 2 BACKGROUNDMISTORY Eagan Woods Office Park was platted in 1985 and the office building on Lot 1 was constructed later that year. The property was zoned as a Planned Development and the PD Agreement originally called for a hotel or office on Outlot A. Within a year of the initial PD Agreement, an amendment was executed which removed the hotel use from the PD. In the mid-1990s, Old Country Buffet (OCB) amended the adjacent Wyndham Corporate Center PD and a portion of Eagan Woods Office Park for their corporate headquarters complex which includes a hotel. Outlot A of Eagan Woods Office Park was not included in the OCB PD and remains designated for office use under the 1985 PD Agreement. EXISTING CONDITIONS The site is vacant and is heavily wooded with large variations in topography. The site is highest along the east side adjacent to Pilot Knob Road where elevations are about 888 and generally slopes to the west with the lowest elevation of 846 in the southwest corner. Pilot Knob Road is about 20 feet lower in elevation than the site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North - I-494 South - Old Country Buffet (under construction); zoned Planned Development (PD); guided Commercial Planned Development (CPD) East - Holiday Inn Select; zoned PD; guided CPD West - Eagan Woods Office Building; zoned PD, guided CPD EVALUATION OF REQUEST Compatibility with Surrounding,Area—The proposed hotel appears to be compatible with the surrounding uses, with the Eagan Woods Office, Old Country Buffet complex and Holiday Inn Select in the immediate area. This site is also located at a major intersection and gateway to the City at I-494 and Pilot Knob Road. Site Plan—The proposed hotel is located on the east side of the site with the water park at the north end of the building. Structured parking is proposed to be located on the southwest portion of the site with access off Eagan Woods Drive. The parking is proposed to be two levels, with 106 stalls below ground and 128 stalls above ground. The narrative indicates that trash removal and delivery services will be enclosed within the building. The plan incorporates a circular main entrance drive, a courtyard around a cluster of existing large oak trees on the east side, and a 5' Planning Report—Sieger Architects July 27, 1999 Page 3 sidewalk connection to the trail on Pilot Knob Road. The applicant hopes to begin construction later this year and to complete the entire project by the end of 2000. Densi —The proposed hotel consists of 80 guest rooms and 80 suites (a total of 160 units), a 7,000 square foot conference center, 5,000 square foot restaurant, and a 26,600 square foot indoor water recreation facility. Total building coverage on the site is 30%. Lots—The site size is 4.19 acres, including the Eagan Woods Drive right-of-way to be vacated. Airport Noise Considerations - The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter of its Metropolitan Development Plan that anticipates the impacts from the continued operation of the airport at its current location. The noise policy contours in Eagan place the subject property within Noise Zone 2. Within this area, transient lodging would be provisional,meaning that it must comply with certain structural performance standards to be acceptable according to MS 473.192. In particular,the building plans,materials and construction should be such that they will ensure an interior sound level of 50 dBA(provisional land use performance standards) as compared with a noise level of 75 DNL (based on the inside boundary of the noise zone). This would require an inside noise level reduction of at least 25 dBA(DNL level minus required dBA level)as compared with the noise level at the inner boundary of the noise zone, in this case 75 DNL. Setbacks—Although the Planned Development zoning does not contain specific performance standards, the analysis is based on the standards of the CSC (Community Shopping Center) and RB (Roadside Business)zoning districts in which hotels are an allowable use. At six stories and 62 feet, the proposed building exceeds the standard 35-foot maximum for building height. Minimum required setbacks are based on the building height. However, within a Planned Development, setbacks can be varied if determined to be appropriate by the City. Setbacks for a commercial building in excess of 35 feet are based on the height of the building as follows: Minimum Front Yard Setback 3/4 the height of the building to a maximum of 60 feet Minimum Setback Abutting Major 50 feet, or 3/4 of the building height if that is greater Thoroughfare (Pilot Knob Road than 50 feet, with a maximum required setback of 60 and I-494) feet Minimum Side and Rear Setbacks %z the height of the building to a maximum setback of 30 feet The required setbacks based on the proposed 62-foot building height are shown below. Also shown are the proposed setbacks at the closest point of the building for each of the lot lines. The applicant has submitted a narrative addressing the setback and other deviations proposed in this PD. The narrative is included in the attachments to this report. �7 Planning Report—Sieger Architects July 27, 1999 Page 4 Building Setbacks Proposed Required Deviation East (Front, major thoroughfare) 20 feet 50 feet - 30 feet Northeast(Front,major thoroughfare) 12 feet 50 feet - 38 feet Northwest (Side, abutting adjacent lot) 15.5 feet 31 feet - 15.5 feet West (Front, abutting public right-of-way) 143 feet 46.5 feet No Deviation South (Side, abutting adjacent lot) 75 feet 31 feet No Deviation In addition to the increased setbacks, green space is to be increased by 5 feet for each additional story above three, not to exceed a maximum green space of 60 feet in a front yard abutting a public right-of-way and 25 feet in side and rear yards. For a six-story building,the green space requirement Green Space Proposed Required East (Front, major thoroughfare) 20 feet 60 feet (Maximum; 50 foot bldg. setback+ 15 ft. for 3 add'l stories) Northeast (Front, major thoroughfare) 12 feet 60 feet(Maximum; 50 foot bldg. setback + 15 ft. for 3 add'l stories) Northwest (Side, abutting adjacent lot) 15.5 feet 25 feet (10 ft. bldg. setback+ 15 ft. for 3 additional stories) West (Front, abutting public right-of-way) 143 feet 35 feet (20 ft. parking setback+ 15 ft. for 3 additional stories) South (Side, abutting adjacent lot) 75 feet 20 feet(5 ft. parking setback+ 15 ft. for 3 additional stories) Parkin —The development is proposed to have 234 parking stalls; parking stalls are proposed to be 9 feet wide. The parking lot is located in the southwest portion of the site, and consist of two- level parking, with 106 stalls underground and 128 stalls above ground. The stalls are 18 to 19 feet deep, which is acceptable for single-loaded stalls where vehicle overhang is accommodated. However, those stalls where vehicle overhang cannot be accommodated should be 20 feet deep. The upper level of parking has raised planters between the rows of parking which may prevent vehicle overhang and may result in large parked vehicles extending into the drive aisles and effectively narrowing the aisle width. The 160-room hotel requires 180 parking stalls (1 per room plus 1 for each 8 rooms). The applicant calculates their hotel parking need to be 175 stalls (1 per room plus one per employee). The development also includes conference facilities, a restaurant and the water park. The applicant's narrative states that the parking is being provided above what the hotel itself requires and that since the conference room, restaurant and water park are intended for use by hotel guests only, additional parking for each of those uses is unnecessary. Additionally, the applicant's narrative states that about 20% of the traffic is anticipated to be via airport shuttle, limousine or taxi service and thus, not require parking. g8 Planning Report—Sieger Architects July 27, 1999 Page 5 In staff's estimation, it seems reasonable not to count additional parking for the water park because the water park will be reserved for use by hotel guests. However, although the conference facility, including the restaurant, is expected to serve many hotel guests, it will also draw guests that are not staying at the hotel and thus will generate additional traffic. For this reason, staff believes additional parking for the conference center should be considered in the evaluation of this proposed PD. The applicant's narrative states that even though that is the case, the conference facility and the hotel will have different peak use times and the full amount of additional parking is not necessary. Required parking for a conference center or restaurant are one stall for every three seats of design capacity. The proposed conference and restaurant facilities are expected to seat 325, which considered independent of the hotel would require 108 parking stalls. Taking into account the reduced parking need due to shuttle, limousine and taxi service which the applicant estimates to be 20% of the traffic, the total parking need would be reduced by 20% from 288 to 230 stalls. Required Proposed Use Intensi Parkin Hotel and Water Park 160 rooms 180 stalls Conference Facility 250 seats 83 stalls Restaurant/Dining 75 seats 25 stalls Total Parking Required 288 stalls Total Parking Provided 234 stalls Difference - 54 stalls Building Elevations - The building elevations show a six-story hotel, 62 feet in height on the southeastern portion of the site, with the indoor water park extending to the north. No scale was indicated on the plans, making measurement difficult,but the water park is lower in elevation than the six-story hotel. Exterior materials consist of brick on the lower two levels, with stucco and glass on the upper levels. North and south building elevations were not shown,but should be constructed of materials and design consistent with the east and west elevations. Si a e—Four building signs and one free-standing sign are proposed. The building signs are proposed to be individual backlit letters in red to be located on the east and west sides of the water park at the north end of the building (288 sq. ft. each), on the north wall of the hotel building (512 sq. ft.), and above the main lobby entrance on the west side (72 sq. ft.). The freestanding sign is proposed to be located north of the main driveway entrance at Eagan Woods Drive, and consists of red backlit letters on a brick background with metal detail above (to match the canopy feature over the building lobby). For the most part the signage proposal appears to be consistent with City Code standards, the proposed sign on.the west side of the north end of the building would not be allowed under the ordinance since that part of the lot does not front on a public right-of-way and because there is 61 Planning Report—Sieger Architects July 27, 1999 Page 6 another sign on the west elevation (above the main entrance). These two signs on the west side of the building serve different purposes (one providing highway exposure and the other for entrance identification). All signage should comply with the dimensional requirements of the City Code, and not exceed the areas proposed in the signage plans. Since a pylon sign was not included in this proposal, none should hall be allowed for this development. Landscapes—The landscape plan contains extensive foundation plantings of shrubs and perennials, and a heavily landscaped circular drive entrance. The applicant is proposing a retaining wall just north of the main access drive an effort to retain the existing trees and other vegetation in that area. An area of natural vegetation will also be maintained at the southwest corner of the site. Landscaping of the parking area is provided in raised planters containing ornamental trees and shrubs. With the two-level parking,planting within the parking lot is somewhat restricted because of the structure below. With setbacks of less than 10 feet on the south and west sides of the parking lot, the spruce trees proposed in those areas may encroach into the parking lot as they mature. Staff suggests that the spruce trees be replaced with another material that is better suited to the restricted growth space in these locations. Trees located around the east and northeast perimeter of the site are designated as mitigation trees. Such mitigation plantings are to be provided in addition to the required landscaping. The standard for evaluation is whether the landscape plan would be considered complete and acceptable without the mitigation trees. In this case, staff believes that the additional building height warrants tree planting to screen or visually break up the expanse of building walls, particularly in light of the setback deviations. Therefore, although the landscape ordinance does not specifically require screening of buildings, some of the proposed mitigation trees should not be designated as mitigation, but instead should be required as part of a solid and complete landscape plan. This may pose some issue for the applicant since the mitigation amount being proposed on site is only about 42% of the amount required as is discussed in the Tree Preservation section of this report. Grading - The preliminary grading plan is acceptable. The existing site is heavily wooded and has large variations in topography with elevations ranging from 846 to 888. The site generally slopes to the west. Two retaining walls are proposed on the west side of the property to avoid removal of some significant trees in those areas. Grading is also proposed on the right-of-way east of the site, where the applicant is proposing to grade the slope down along Pilot Knob Road except where the cluster of existing oak trees is proposed to remain. Storm Drainage- The preliminary storm drainage plan is acceptable. Existing storm sewer is available for connection by the development within Eagan Woods Drive to the west. This storm sewer drains to Pond HP-7, a storm water basin recently modified as part of the surrounding Old Country Buffet headquarters development. Pond HP-7 discharges west through a storm sewer system on the Lost Spur Golf Club property to the Minnesota River. `1 v Planning Report—Sieger Architects July 27, 1999 Page 7 Wetlands/Water Quality—This development is located in Drainage Basin H in northwest Eagan. This 4.2 acre development will generate runoff that will be discharged to Pond HP-7,which is classified as a stormwater basin in the City's Water Quality Management Plan, and then to a culvert under Highway 13 and into the wetland complex along the Minnesota River. There are no recreational classified water bodies downstream of the proposed development. Because this development is relatively small and heavily wooded with steep slopes, the site does not lend itself well for the construction of a stormwater treatment pond on-site. Therefore, staff recommends a cash dedication in lieu of on-site ponding. The cash dedication required is based on the area and impervious characteristics of the development and is anticipated to be about $14,000. There are no jurisdictional wetlands within the development parcel. Utilities - The preliminary utility plan is acceptable. Sanitary sewer and water main are readily available for connection by the development and have sufficient capacity to support this development. Streets/Access/Circulation- Public street access is available from Eagan Woods Drive along the west edge of the site. Eagan Woods Drive currently is aligned along the southwest corner of the site. This portion of Eagan Woods Drive is being reconstructed in a north-south alignment as part of the Old Country Buffet development. Eagan Woods Drive connects with Pilot Knob Road at a signalized intersection. Easements/Rights of Way/Permits - The developer should be responsible for obtaining permit approval from the appropriate jurisdictional agency for all work within Pilot Knob Road right-of- way. Restricted access should be dedicated on the final plat along the entire length of Pilot Knob Road adjacent to the development. The developer is proposing to vacate the portion of Eagan Woods Drive right-of-way along its old alignment that is no longer needed. This vacation should be done concurrent with or prior to final plat approval. Tree Preservation—The site is approximately 75%wooded with hardwood and softwood deciduous trees. A tree inventory has been submitted for this site which indicates that there are 177 individual significant trees on site. Individual tree species including primarily bur and red oak (6" to 36" diameter) and ash(6"to 18" diameter). The balance of the wooded area is comprised of scattered elm, basswood, hackberry, boxelder,birch, and walnut trees. Oak species comprise 42% of the individual trees. Two oak trees are classified as specimen trees, having diameters equal to or greater than 30 inches. Seventeen oak trees have diameters from 21"to 29". Development as proposed for this site will result in the removal of 143 significant trees (80.8% of the total). Fifty-nine (71%) of the eighty-three oak trees are proposed to be removed. Both specimen oak trees will also be removed. According to the City of Eagan Tree Preservation �l Planning Report— Sieger Architects July 27, 1999 Page 8 ordinance allowable removal for this type of development (single-lot single-phase multiple-unit residential) is set at 30% (53 trees). The Tree Preservation and Mitigation Plan shows ten (10) "trees counted as removed but will try to save". These are six oak trees and four ash trees located near the perimeter of the building site. They are presently counted as trees to be removed because grading and/or site alteration will occur within their critical root zone. With a significant tree removal more than allowable limits,there will be tree mitigation applied to this application. As the development is originally proposed, tree mitigation calculates to the installation of 112 Category A trees, or 224 Category B trees, or 448 Category C trees, or an equivalent combination of these trees as mitigation for tree removal in excess of allowable limits. Mitigation shall be in addition to any city required landscaping. The applicant has submitted a Tree Mitigation Plan that shows the installation of 47 Category A trees. This is 42% of the required mitigation of 112 Category A trees. Sieger Architects plans for fulfilling mitigation requirements includes installing the balance of the mitigation on a site to be purchased in the future by the applicant and/or to install mitigation within the county right-of- way along Pilot Knob Road. The Advisory Parks and Recreation Commission (APrQ reviewed this proposal at their meeting on July 19, 1999 and recommended denial of the proposed plan largely because the APrC felt the proposed mitigation plan was too uncertain. Tree Protective Measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) should be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. The applicant should contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. Parks and Recreation—This development will be responsible for cash park and trail dedications. The 1999 rates for these dedications are $3,376.00 and$920.00 per acre. SUMMARY/CONCLUSION Sieger Architects is proposing a Planned Development Amendment to the Eagan Woods Office Park Planned Development to construct a hotel on Outlot A, Eagan Woods Office Park consisting of 4.19 acres in the NE '/4 of Section 4, southwest of Pilot Knob Road and I-494. The proposed hotel is six-stories and contains 160 guest rooms and suites, a conference center and restaurant, and an indoor water recreation facility. The proposal includes several deviations to typical code requirements: for a six-story building with a height exceeding 35 feet, for building setbacks on the east, north and west sides of the property, and for parking in an amount less than that required for the sum of the various uses in the development. The use appears to be compatible with the surrounding area,which contains other buildings exceeding the standards 35-foot building height. The applicant has made some efforts to Planning Report— Sieger Architects July 27, 1999 Page 9 preserve some areas of the site in their natural state. Those preserved areas are wooded areas so there are few opportunities to install mitigation plantings within those preserved areas. Given that, and the amount of mitigation required to satisfy the ordinance, it appears that the applicant will have difficulty meeting the tree mitigation requirements on-site. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow a six-story, 160- room hotel with conference center, restaurant and indoor water park on Outlot A, Eagan Woods Office Park in the NE '/4 of Section 4. Standard Conditions 1. The property shall be replatted. 2. A Planned Development Amendment Agreement shall be executed and recorded with the County Recorder's office. 3. A Final Planned Development Agreement shall be executed prior to Final Planned Development approval. The following exhibits are necessary for the Final PD Agreement: • Final Site Plan • Final Building Elevations • Final Signage Plans • Final Landscape Plan • Final Lighting Plan 4. The term of this Planned Development shall be five years. Airport Noise 5. The building plans,materials and construction shall be such that they will ensure an interior sound level of 50 dBA(provisional land use performance standards) as compared with a noise level of 75 DNL(based on the inside boundary of the noise zone). This would require an inside noise level reduction of at least 25 dBA(DNL level minus required dBA level) as compared with the noise level at the inner boundary of the noise zone, in this case 75 DNL. Setbacks 6. Minimum setbacks shall be as identified on the Site Plan dated 6/14/99. Parking 7. Parking stalls where vehicle overhang cannot be accommodated shall be 20 feet deep. q3 Planning Report—Sieger Architects July 27, 1999 Page 10 Elevations 8. North and south building elevations shall be constructed of materials and design consistent with the east and west elevations. Signage 9. Signage shall be permitted on the buildings in the locations as proposed. 10. All signage shall comply with the dimensional requirements of the City Code, but shall not exceed the areas proposed in the signage plans. 11. Signage for this development shall not include a pylon sign. Landscaping 12. The landscape and reforestation plans shall be revised to designate some of the proposed mitigation trees as required landscaping to visually break up the expanse of building walls. Wetlands/Water Quality 13. Water quality dedication shall be fulfilled through a cash dedication in lieu of on-site ponding. Easements/Rights-of-WU2ermits 14. The developer shall be responsible for obtaining permit approval from the appropriate jurisdictional agency for all work within Pilot Knob Road right-of-way. 15. Restricted access shall be dedicated on the final plat along the entire length of Pilot Knob Road adjacent to the development. 16. The vacation of Eagan Woods Drive shall be done concurrently with or prior to final plat approval. Tree Preservation 17. The applicant shall provide a revised Tree Preservation and Mitigation Plan that identifies definite plans for achieving the mitigation required by the City's tree preservation ordinance. Planning Report—Sieger Architects July 27, 1999 Page 11 18. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 19. The applicant shall contact the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. Parks and Recreation 20. This development shall be responsible for cash park and trail dedications. Rs- FINANCIAL OBLIGATION—RAINTREE FOREST There are pay-off balances of special assessments totaling $-0- on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time,there are no pending assessments on the parcels proposed for platting. This estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and for the connection and availability of the City's utility system. IMPROVEMENT USE RATE QUANTITY AMOUNT Water Availability Charge C/I $3,030/Ac 4.2 Ac $12,726 TOTAL $12,726 Eagan Boundary Locationn Map W StreetreN Area 1M Parea Building Footprint i B1 R Sub'ect Site It I pp��' • _ . ! i je r •� ! 1 C it � 'iM� y.... i • L . ' �• ,a. a ' i 3 t inF-1 All, • ! �, �, 8 ♦ t e M I ♦ 1 10 **MOmena• 'f i ■ �+t i e # i �► t� Ste♦ r 1 D + fr ++ 1 or ®®®®® ® # ! ® ` r. 1000 0 1000 2000 Feet Development/Developer. Sieger Architects/Raintree Hotel Application: Preliminary Planned Development Case No.: 04-PD-0406-99 97 Akp Prepared using ER9 ArcVk w 31. Parcd bane rrep i aar adon pnT ided N by Wools�y Lxrd&+yey��t and is c�arerrt as d Apia 1998. City of Eagan / TNIS MAP IS INTENDED FOR REFERENCE USE ONLY WE Cemnw.ny Development Department The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S not responsible for errors or omissions. Zoning and Comprehensive Guide Plan Sieger Architects/Raintree Hotel Land Use Map Case No. 04-PD-0406-99 Zoning Map e e P Current Zoning: o PF � 41 u PD PD Planned Development PF PD A PD 1 1-1 PK RD e 0 e Comprehensive Guide Plan Land Use Map 9 PF e' i< CPD CPD u R&D Current Land Use Designation: PF PF R&D CPD CPD Commercial Planned Development 1 120 J..L.L_1J 1 1 1 s R&D ►.Rw r»D�.P 14.—d—P—M"ry D....C—ly L.M w«y D.p..e«.t ayss. N zod.q M/er.utlon p.e11d•d by Lavff a Qr0W 1••••.d up.t.d by City staff. City of Eagan WE �� THIS MAP IS INTENDED FOR REFERENCE USE ONLY CbMM iW Cp7wnt Dq%V&IPJIt The City of Eagan and Dakota County do not guarantee the aceursey of this Information. S PRELdWNARY PLA T or. 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EXISTING CONDITIONS - - _=•---,w,•:.•� HIGHWAY NO. 494 ROM m Z N — - m ' _ Y 1 1?0:9• -77 s<c, yep ri!yD"�r:l;?' .mss S r•.e 7' ..! r •�� 'k. of {s .�.� +� ! �w. �q if`TC J'ty_1t1��y(r�ji)Y•,:G/SS'tr'�i.�..: 4I'-CY pt v 20' �' � � s I �. CANOPY A r�C� Ti I v ` � t I I � �_ a- 'ori„ �� , N NIB, co " M; Ft4 vMRI-'i 1. 11 ° - - - '"� I 0 4 — o•- 6a-Q. - -0. 60••0. s 6•,.t �� -' •- ti Id — - = - '-0c � t I m `- _ Z I u J No a,Y. I mad N _ g a °' Ern _ �.1• 1 N b .�•. _ Q r *2733 $ a w b) EW PROPERTY LIN ( S �j °ten SITE PLAN o fa _ a _ �C) I PIiasFF44l-0"Al IIl15PITAI!TY I I mP TfiFF IIf1TF! WATF(i PAnK I CIFrl:n Anrit)TFrTS HIGHWAY NO . 494 T j �� st, ,r � i �3 ? t � -�� _�"-. '``_..� set �•a tall I Fi}i �- [� iT T Pp oil ss �Ig �gaay .., ��.:- a\ _ � •� _ Ir I,Y, I",� Z CD kill rn N gra � .�',�'�-' � '•"�,� � � ��, '" _ . _LA ` rn 02 z LA �_ [•SJ _ - __I N"0o 4 1 GRADING PLAN — f,trD• — Its' , {• }. r-R` 1" — _- - -.----'�-, ; Y• til it 4j!S fi� � - •r- , 111 I, ( "\"\� `� j I It tl II II � - 171,1{ C�•I! ,L ( (I II I 1 --- - .». � � -•- �� / III, - ( 1 ( {\`\ - - I { 11 ( \ Ix 1 ! 06 tti-tib T� �•• Ltd 1014 •a 71Y11YY.l;ras af• �� .�. , 111 .r -r�`K1, le,�t ,'I j•. �� ).'� � .,. �� YPg�gS4Yif!Ttii T - u + , 1 t1 z In z In In i,��y �Y - �I\ .• •1 \ i M•-- - • I l7 1,17 111 ..i. •— ` la tI F I Ia Ir Q7 GI -CN7 IV I:I AVM 1<1 1W)PI 06b ON AVMHJIH 4 9 G� TREE PRESERVATON/ lea MITIGATION .1 1 Aq 1\11 W NO2 10 �► ZI AN _� ; lit lh t JP:! i ajai c, I lt"''{� ' ' •fir. ` „�r : 4� ■n � 'r 1• f�� 1 � f �. Q y � �r ,1 11 I O 1' r ' 11 i I I I IM r IIIII `�•I . IIIII I � u 1 � IIIII t IIUI I IN_ I — `;jl cn > Z L -lu. l Z nom ll HIM it IMP - J II — fi o — _ _ _- N ' $a � T Julia - - _ � 0 E IUIUIII H 00 $ . I aN ; :9 I s gg ! �r0 S b m x �. r � I IF ct IUII - -� CS ? _ 1 AD I � .a !NIF ` a o O d C N 00 � n - A' ELEVATIONS IV to 24'-0" SIGN 1 �--- RED BACKLIT 2 EA. 0 WATERPARK 4 INDIVIDUAL TOWER. a LETTERS. WALL MT. SIGN 2 - RED BACKLIT I I EA. 0 NORTH INDIVIDUAL ELEVATION OF LETTERS. TrI ELEVATOR TOWER. �/ rr. WALL MT. 32'-0" 12'-0" I, I SIGN 3 - RIS � — BACKLIT 1 EA. LOBBY ENTRY INDIVIDUAL �� LETTERS. UNDERR CANOPY. WALL MT. I - PREFAB METAL ROOFING SIGN 4 -� ENTRY SIGN 0 o BRICK MAIN ENTRANCE r, , 0 EAGAN WOODS DR. _ t BACKLIT 12'-0" RED LETTERS PROJECT SIGN INFORMATION PROF.HOSPITALITY LLC RAIN TREE HOTEL-WATER PARK SIEGER ARCHITECTS 140"0371N AM SUN CAPITAL ORrvE Ea an Wooae 00,0 lens ra.e.elws.e„wl aJTtt.Zptp aoai-fl...00m SUN PRAf11E.WI 33590 9 4,2 14• Far 4!• 4I Eegen,Mlmeaola Phorr.Iaoa12a1e10o iec(eoslttselol Job Hs.pool �W � SIGNAGE U) r mg Z \\aso • r:l� D ..� \lT j. �� 2 t , 6431 - b yy Yr1..( �j ON � ,1 'Ijr'1t` •ti �+.Y:�:':J!' i•!•:P nil �r1.1 r •► t y K'•r'l y �!� : , *�•�{•"� ,rk1 l.�- j y'Q.4 I 1 I -CANOPY p' CD I �, '�' �:u'�,•��•:r{`rr •.tea, I —- �'�` 1 � j.`� ?firt��'/��6Sl;�� ;•t'� m I m� MIN z O m co m 1 z ]7 m - — - O I Dn 0 D e z a' K N O p - - :may -. c?o is"s m I W'f —� 2. 0 1 7_ m a d CL =C —__ :d a I 3m o a c p c n S89"27 33'W 308.00 I ? o SITE LIGHTING I—r�—�PnnFFSCinrinl 11nCpIT.11TV I I C IR%IH MFF Ilfl 1 3 W Fn PARK I SIFRFn ARr111TFf T; I r�.+••u+.•••� d t� 50 m N all I fig m r - o I Z b - -_. n 17 Io b i o ' so•-o• n I - 6 W- 611-01 03. - ... 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"`J• 1�� A}��•I •� O � _ f AML- SIEGER%RCHdUECUS 1501 Monroe St. - Madison, WI 53711 - 608.283.6100 Fax : 608.283.6101 June 15, 1999 City of Eagan Planning Department 3830 Pilot Knob Road Eagan, MN 55122-1897 Attn: Pamela Dudziak Re: General Development Plan - Raintree Hotel Ms. Dudziak: As requirements for the preliminary general development plan, we are submitting the following. 1. The Project Team Proposed Owner Group Professional Hospitality, LLC Phone: 608.244.0300 3467 Capital Drive Fax: 608.244.3552 Sun Prairie, WI 53590 Contact: Dean Grosskopf Project Architect Sieger Architects Phone: 608.283.6100 1501 Monroe Street Fax: 608.283.6101 Madison, WI 53711 Principal Architect: Robert J. Sieger Project Surveyor Sunde Land Surveying Phone: 612.881 .2455 9001 East Bloomington Hwy. (35W) Fax: 612.888.9526 Bloomington, MN 55420-3435 Contact: David Pemberton Project Site Engineer Sunde Engineering Phone: 612.881.334 4200 West Old Shakopee Road, Suite 230 Fax: 612.881.1913 Bloomington, MN 55437-2967 Contact: Brian Mundstock Page 2of3 • Project Landscape Architect Ernst Associates Phone: 612.448.4094 122 West Sixth Street Fax: 612.448.6997 Chaska, MN 55318 Contact: Gene Ernst Project Construction Manger Gil-Her, Ltd. Phone: 608.244.6005 3469 Capital Drive Fax: 608.244.6241 Sun Prairie, WI 53590 Contact: Dave-Gilbert 2. The Project Site data Total property: 4.196 acres, 182,777 square feet Building site coverage: 54,650 square feet Parking site coverage: 47, 230 square feet Number of parking stalls: 227 Handicapped: 7 Regular: 220 Ratio site/building: 3.34 3. The Project Building data Hotel total square footage Suites: 80 @ 448 square feet each Standard guest rooms: 80 @ 392 square feet each Lobby/ public space: 19,600 square feet Hotel support space: 16,140 square feet Conference space Main: 5700 square feet Meeting: 1792 square feet Breakout rooms: 1600 square feet Conference support: 1136 square feet Restaurant Dining: 5,000 square feet Restaurant support: 2,000 square feet Water park Recreation: 26,600 square feet Support: 8,700 square feet Site Information 1. Current Property is a vacant parcel of land located at the southWest corner of the intersection of Pilot Knob Road and Interstate Highway 494. 2. Current site consists of 182,777 square feet, or 4.196 acres. 3. Current property is zoned PUD (planned unit development) with an office building approved as the general development plan. 4. Current property has heavy tree cover, approximately 70% of the land. The number of significant trees per the City of Eagan Tree Ordinance is substantial. An independent tree study has been prepared by the landscape architect. Ra N_ 5 Current site terrain varies greatly from an elevation of 846 to 889. The ridge of the9e3of3 property on the East side is approximately 20 feet higher than the street elevations at Pilot Knob Road. This results in a very steep right of way bank approximately 60 feet wide between the property line and Pilot Knob Road. 6. The improvements associated with the property offer full utilities and street access required for development Project Information 1. Project is anticipated to be a full service 160 room hotel & suite facility with 10,000 square feet of conference space and 35,000 square feet of indoor water recreation facility. 2. Design on the project incorporates a six story hotel approximately 62 feet high from the crest at the East elevation at Pilot Knob Road. There is an exposed lower level facing West to Eagan Woods Drive. Basic materials of the project are: brick masonry base for a level of approximately 2 stories with a combination of stone accents at the entry lobby area. The upper structure of the hotel will be combination of glass and stucco. All visual roof elements shall be pre-finished standing seam metal. All mechanical equipment is visually enclosed. 3. All services required for the hotel including deliveries and trash removal shall be enclosed within the building structure. Current Zoning Classifications 1. Current zoning of the project is PUD with an approved general development office project. All neighboring properties within 600 feet are PUD zoned. The uses comprise office structures, a family restaurant with country buffet, a Holiday Inn East of the project on Pilot Knob Road, and office structures at the intersection of the Pilot Knob Road and Eagan Woods Boulevard. A copy of the certified mailing list of the property owners is enclosed. Project Scheduling 1. The proposed project is submitting for general development plan of a planned unit development on June 16th, 1999 with anticipated approval no later than August 17th, 1999. 2. September 15th, 1999, the final phase of the planned unit development with the specific implementation plans are anticipated to be submitted to the City of Eagan with the Council approval on or about October 19th, 1999. 3. Construction of hotel portion is scheduled for ground breaking November 19th, 1999. 4. Schedule of ground breaking for the water recreation facility is March 6th, 2000. 5. Anticipated completion for the entire project is December 31 st, 2000. Contact person for all questions and additional information shall be the project architect, Robert J. Sieger. Respectfully Submitted, *obert . Sieger Vf Sieger Architects enc. ti13 ? -Adk SIEGER%RCH7ECUB 1501 Monroe St. - Madison, WI 53711 - 608.283.6100 Fax : 608.283.6101 June 30, 1999 City Of Eagan - City Hall 3830 Pilot Knob Road Eagan, MN 55122-1897 Attn: Planning Department artment Re: PUD Submittal - Raintree Hotel Planning Department: As a supplement to the PUD-general development plan drawn materials submitted June 16th, 1999 to the City of Eagan for the Raintree Hotel project at Pilot Knob Road, Eagan Woods Drive, and Highway 494, we are respectfully submitting the following information with regards to our design decisions on the building height, building location, parking location and parking quantity. It is my understanding that the PUD process allows the project designer flexibility within the normal context of the code as it relates to a specific project design which is submitted and reviewed by City Staff for its design qualities prior to having zoning code approval for construction. It is the intent of this project to give the City of Eagan the highest quality of design and building construction for this specific site. Being that this is the intent of all Cities when they develop a rigid building and zoning code, I believe our information submitted for the general development plan insures the City of a quality development. I. Building setbacks: Current commercial building districts require the front set back to be not less than 3/4 the height of the building structure. The rear and side setbacks shall be not less than 1/2 the height of the building. A. Front Setback 1. Facts a. The current site is West of Pilot Knob Road twenty feet (20') in height above the road pavement. b. There is restricted vehicle access from Pilot Knob Road for the entire site. c. The average right of way green space between the road pavement and the property line is a generous fifty feet (50'). 2. Design a. Being that the only vehicular access to the property is from Eagan Wood Drive, the actual front of the building is oriented to this access drive. The front building ll� �. setback from Eagan Woods Drive to the low two story structure of the waterpark is in excess of one hundred feet (100'). b. The hotel portion which rises to approximately 62 feet above the current high point of the grade, sits two hundred thirty feet (230') from the front property line off Eagan Woods Drive. This is well in excess of the 50 foot required front set back. B. Rear Setback 1. Facts a. The rear setback requirement at half the building's height or 31 feet would then be established off the Pilot Knob Road property line. b. The project design actually staggers the building East line and the setback of the building to add aesthetics to the design and allow for saving existing feature trees. 2. Design a. The average setback of the building frontage off Pilot Knob Road when measured perpendicularly is 27.7 feet. This PUD design is therefore compromising the code requirement by 3.3 feet. Given the exceptional depth of the green space "right of way" off Pilot Knob Road and the height of this parcel, I believe the intent of a set back to buffer the public is accomplished. C. The North Property line 1. Facts a. The North property line off the Highway 494 right of way is the point of a triangle which is a result of a typical right of way for exit ramp access. The exit ramp in this instance was not a part of the design because of the extensive terrain change. This highway right of way is currently designed with a pedestrian path through the existing woods. 2. Design a. Building set back if measured from the point parallel with the highway road bed is in fact 62 feet. The intent of the building set back from the roadbed for the public is accomplished. D. The South property line 1. Facts a. The South property line requirement at one half the building height would be 31 feet. 2. Design a. The setback per the design is 76 feet. South setback meets the intent of the Eagan code. E. Summary: The rear setback off Pilot Knob Road appears to be the only setback if measured parallel to the street that requires a setback variance by the PUD process. The average of 3.3 feet could possibly be achieved by moving the building West; however, I believe the green space in conjunction with the building location and the efficiency of parking from the access road would be compromised. In addition, I think the very generous right of way and height of the property from Pilot Knob Road present sufficient visual separation from Pilot Knob Road, which we believe is the intent of building code setbacks. In addition, the commercial qualities of this location with respect to Highway 494 and the traffic on Pilot Knob Road, in conjunction with the additional commercial buildings in the immediate surroundings, establish this 1[5" K. property as a more urban design and less suburban or residential. Realizing that the strictest urban setback are typically zero, it is our opinion as designers that the variety of set backs presented in this project should be considered as an equitable compromise between the green space, the street buffers, versus the quality and economically feasible land use of this urban commercial building. (This hotel is not a wood frame, vinyl sided Microtel like Sieger Architects completed in Eagan in 1998.) II. City of Eagan code requirement for 35 maximum building height. A. Facts 1. Code allows for a variance for a building structure to exceed the normal height if the structure is not within 300 feet from a single family residential. 2. This project is immediately surrounded by all PUD zoning and commercial use. 3. The adjacent building across Pilot Knob Road (Holiday Inn) is a six story project with estimated height at about 60 feet. The commercial office space to the West of the property is a five story building estimate at or about 60 feet. B. Design 1. The proposed height of 62 feet(which includes a portion of the roof structure) from the existing maintained grade appears to be within the context of the immediate commercial building design. III. Parking setback of 20 off building frontage. A. Fact 1. Because of the City of Eagan tree ordinance, this property which is approximately 75% tree cover with an exceptional amount of significant trees, presents a challenge to placing the parking so as to not only save trees but to establish areas for tree replanting. B. Design 1. The 14 stalls which are at the West property line off of Eagan Woods Drive could be removed to allow the code required 20 foot buffers; however, replacing the stalls at the Southwest corner green space, Southeast corner green space, or the North side of the main entry drive would cause additional extensive tree removal while being quite inefficient for parking design layouts. 2. The double loaded design of the parking allows for maximum efficiency given the proportions of the site. 3. The design allows for a nine foot buffer which is heavily landscaped for sufficient screening and green space buffer to parking. 4. Given the limited number of public cars at Eagan Woods Drive access road which would not be associated with the immediate two projects, I believe the public's general visual protection from parking by means of a 20 foot setback is not required on this property. 5. In addition to the heavily landscaped buffer, the parking slopes steeply down from the street which offers the public on Eagan Woods Drive additional visual separation from the automobiles. IV. Quantity of parking stalls required from project development. A. Facts 1. The project is proposing 160 hotel rooms. Typical code we experience would be a minimum one parking stall per guest unit plus one stall per employee. This facility projects an approximate average of 15 people per a single shift. Total maximum parking requirements should then be 175 stalls. 2. There are two facilities which support the hotel only. One conference space approximately 7000 usable square feet and a eating facility of approximately 5000 square feet. 3. If should be noted that both these facilities are only to support people using the hotel facility. In theory, these two then should not require any significant additional parking. 4. The following factors should be considered to reduce the total quantity of parking when considering the facilities as a whole. a. Project is in close proximity with the airport. Experience shows that an average of 20% of the concentrated use will be via taxi, limousine, or shuttle bus from the airport. Thus not requiring cars. b. Industry standard hotel occupancies are 70% maximum on an average yearly base. I feel as project architect to disturb green space, existing trees, and create more parking surface to design for maximum usage of properties, 100% of the time, is a waste of resources and over designing for the automobiles. c. If the conferencing area should incorporate non hotel guest users, the conferencing facility has occupancies opposite the time requiring occupancy of the hotel. Maximum occupancies requiring additional cars of the conference facility are typically between 9:00 a.m. to 3:00 p.m.. Maximum occupancy requiring automobile for hotel structure is 8:00 p.m. to 8:00 a.m.. Given the opposite times of maximum usages, the total parking automobile surface for this facility should not be a combination of all the individual facilities uses. d. Design standards from the major hotel franchises which have extensive experience with small conferencing facilities that support hotels typically require additional conference parking in the amount of only 20% of the number of total guest rooms. B. Design 1. Given the above information as project designers, we feel fifty (50) additional parking stalls exceeds the industry standards requirement for a facility of this multi- use functions. In summary, as project designers, we believe that this facility does create for the client excellent function, aesthetics, and feasibility while still satisfying the intent of the code details required by your City to insure a quality facility for your City. We will be available to answer any questions as it relates to this letter. Respectfully Submitted, ._Robert J. Sieger 1 � 1 July 27, 1999 Best Western Advisory Planning Commission Yankee Square Inn City of Eagan RE: EAGAN WOODS OFFICE PARK 3RD ADDITION Dear Chairmen and Members: My name is Timothy Dunn, I am the General Manager of the Best Western Yankee Square Inn, located at the intersection of Yankee Doodle and Pilot Knob Road in Eagan. I opened this hotel in 1983 and have been witness to the incredible growth of our city since then. We were Eagan's first hotel and I have welcomed many new properties since then. Eagan now has over 1500 rooms with more on the way. Two years ago, we (the members of the CVB)and the City of Eagan commissioned a study of the hotel industry and its future growth. The study clearly indicated then that productive growth was achieved and since then the city has chosen to approve five new hotels that are open, or soon to be. Our hotels share monthly occupancy statistics and its clear that the over building of our industry in Eagan has begun to hurt us all. There comes a time in any planned development that our city must see that enough is enough. At the very least let's let the dust settle and see how we fare for the next couple of years. It's not an issue of not wanting more competition. The issue is do you want a viable and healthy hotel industry in Eagan. I would urge you all to consider the long range effects of the current over building frenzy in our city. I appreciate yo a in con ' ering my letter. .i S' rely, Timothy B. Dunn General Manager Yankee Square Inn NA 3450 Washingtcn Drive Eagan,MN 55122 (651)452-0100 Fax(651,452-5632 For Rese'tiCall 1-800-624-2888 I Agenda Information Memo August 3, 1999 D. PROJECT 777,ASHBURY ROADBLACKHAWK HILLS ROAD TRAFFIC CALMING ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report for Project 777 (Ashbury RoadBlackhawk Hills Road—Traffic Calming). FACTS: • On April 16, 1998, an informational neighborhood meeting was held by City staff in the Council Chambers at the Eagan City Hall for the Ashbury RoadBlackhawk Hills Road neighborhood. Staff presented information regarding traffic counts, traffic distribution analyses, and possible traffic calming measures. The meeting was called at the request of residents concerned about the speed and volume of traffic in the neighborhood. • A follow-up letter was sent to the residents on October 28, 1998. The letter summarized the meeting held in April and gave the details of two stop sign petitions that had been forwarded to staff since the meeting. The two petitions were each signed by less than a dozen property owners. Staff requested additional efforts in communication and consensus from the neighborhood. • On March 8, 1999, staff mailed out a survey consisting of questions and possible solutions regarding the traffic concerns within the AshburyBlackhawk Neighborhood. • On July 29, a letter was sent to the residents summarizing the survey results and recommending the installation of traffic chokers. Attachments included a plan view of a proposed choker and an architect's sketch of a constructed choker. • City staff is currently having open dialogues with 4 other neighborhoods regarding similar traffic concerns and desires for traffic-calming improvements. Staff regularly receives statements about traffic related safety concerns from residents. Traffic-calming improvement requests are anticipated to increase in the near future. • Based on the neighborhood's strong interest, it would be appropriate for the City Council to authorize the preparation of a Feasibility Report by the City Engineer to refine the scope, cost, schedule and method of financing the construction of the traffic-calming improvements. ATTACHMENTS: Survey Summary,pages W through Letter to Residents,pages JJa and X01 Traffic Choker Exhibits,pages and . Pq CITY OF EAGAN ASHBURY/BLACKHAWK NEIGHBORHOOD Responses to the RESIDENT SURVEY April 5, 1999 I. Do you believe there are problems with the existing traffic conditions that warrant Traffic Calming efforts. a. 51 Yes b. 27 No If answer to question 1 is "yes", continue with remainder of questionnaire. If answer to 1 is "no", answer only questions 9 and 10. 2. How would you rate the severity of the problem? a. 12 Severe b. 31 Moderate C. 7 Minimal 3. What is the frequency of the problem? (Check all that apply.) a. 31 Continuous b. 7 Weekdays Only C. 1 Weekends Only d. 15 Morning Rush Hour(6-8 a.m.) e. 17 Evening Rush Hour(4-6 p.m.) f. 7 Other (respondents-__) ❑ 3- Occasionally during the day- with excessive speeds ❑ 1 -Weekend afternoons ❑ 1 -Weekdays after high school is out ❑ 2 -Nighttime 4. What is the most compelling problem you perceive? a. 37 The average speed of vehicles traveling along the street is too fast. b. 10 Most vehicles travel at an acceptable speed, but several vehicles travel excessive speeds. C. 25 Vehicle speeds are too fast in relation to the surrounding pedestrian/bicycle activity. d. 14 There is a high volume of cut-through traffic. e. 1 High number of accidents. f. 15 Traffic erodes neighborhood character and livability. g. 4 Lack of vegetation/landscaping near the street. h. 7 Traffic creates a barrier to pedestrian and bicycle movement. i. 2 Poor air quality. j. 4 High noise levels. k. 5 Other (please specify.) ❑ Increasingly lower property values ❑ Blackhawk Hills Rd—concern dealing with traffic hitting mailboxes ❑ Cars passing cars - happens quite frequently and for no reason ❑ Cars driving on yards ❑ 30 m.p.h. is too fast at curves )O1 b I S. What is your preferred option for traffic calming? a. 17 Painted "30 MPH" and converging chevron markings on pavement. b. 31 All-way stop signs. C. 6 Traffic median/circle. d. 12 Chokers. e. 2 Pavement markings (narrow). f. 4 Neighborhood Speed Watch. g. 2 None of the above. 6. Where would be the best locations)for a traffic calming improvement? (number of respondents- Li Ashbury at Blackhawk Hills Rd. -8 ❑ Intersection of Ashbury and Baltic -6 ❑ Intersection of Birch Pond and Ashbury Rd.- 21 ❑ Intersection of Ashbury Court and Ashbury Rd. -14 ❑ Intersection of Ashbury Rd. and Ashbury Place-3 ❑ Blackhawk Lake Drive and Blackhawk Hills Rd. -2 ❑ Ashbury at Blue Cross Rd. -3 ❑ Anywhere on Ashbury Rd. -13 ❑ No Parking on Ashbury Rd. -4 ❑ Close off Ashbury Rd. from Blue Cross Rd. -1 O Federal/Blackhawk Hills Rd. - 1 7. What is your eai&on�or he p oposed project? a. 36 In favor of the project. (I believe it will help.) b. 4 Against the project. Reason(s): ❑ Cars tend to speed up after stop signs-higher risk ❑ Rolling stops will result ❑ Many will result in an unpleasant looking neighborhood. ❑ Take to long to change C. 4 Neutral. 8. If you are in favor of the project, how do you think it will address the existing problem you identified in question #4. (Check all that apply.) a. 33 The average speed of vehicles traveling along the street will be reduced. b. 26 The number of vehicles traveling at excessive speeds will be reduced. C. 19 Vehicle speeds will be slowed down to an acceptable level in relation to the surrounding pedestrian/bicycle activity. d 15 A reduction in the volume of cut-through traffic. e. 1 Reduction in the number of accidents. f. 17 Enhancement of neighborhood character and livability. g. 24 Will provide added safety for pedestrians and bicyclists. h. 2 Other (please specify.) ❑ Efforts will make the neighborhood safer. Many children cross/ play near Ashbury /a� ❑ The wav to control the traffic i,.;to eliminate the cut-throiwh onnrotimity 9. If you are against the project, what is the most compelling reason for NOT implementing the project(check all that apply). a. 4 The proposed traffic calming actions will not correct the problem. b. 4 The proposed traffic calming actions will not fit in with my neighborhood environment. C. 18 A problem does not exist that warrants traffic calming actions. d. 4 Other (please specify) ❑Stop signs cause people to speed up to make up lost time -(2 respondents) ❑Stop signs will cause accidents ❑Stop signs and lights become meaningless when there are too many of them. Other comments or su2zestions: ❑ Reduce speed to 20 ❑ Reduce posted speed to 25 ❑ Painting the 30 m.p.h. markings is a good idea, but chokers are not due to the fact that they would cause congestion ❑ Speed is the main problem. ❑ More Police Patrol— (6 respondents) ❑ Actually give tickets, no more warnings ❑ Parking on Ashbury is a problem— (3 respondents) ❑ Calendar parking (one day the right side, the next day, the left side ) ❑ Narrow Blackhawk Hills Rd. ❑ Narrow Ashbury Rd, so there are not as many lanes ❑ Mark Ashbury with yellow lines (no passing zone ) ❑ Post speed signs with children on them ❑ Post deer crossing signs on Ashbury ❑ Need a light controlling traffic at Blackhawk and Hwy. 13 ❑ Discontinue Ashbury beyond Birch Pond —maybe make it into a cul-de-sac —(3 respondents) ❑ Monitor Delta Dental/Blue Cross some afternoon to see how many vehicles choose Ashbury as an alternate to Yankee Doodle Rd. and Hwy 13 ❑ People driving through/on yards has been a large problem. ❑ Car noise ( Radios etc ) ❑ Many people see Ashbury as a commercial street, not a resident street ❑ Visibility of approaching cars blocked by trees on West side of Ashbury Rd. ❑ There are a lot of young children , bikers, and joggers who have been endangered by the increase of speed and traffic. If these can be controlled then the neighborhood will be relaxed. ❑ Many thanks for not allowing Delta to exit on Ashbury Rd. ❑ The neighborhood seems fine baa city of eagan PATRICIA E AWADA Mayor July 28, 1999 PAUL BAKKEN BEA BLOMQUIST PEGGY A CARLSON SANDRA A. MASIN AshburyBlackhawk Neighborhood Residents Council Members Re: Neighborhood Traffic Concerns Resolutions C & Rlutions THOMAS HEDGES g City Administrator Dear Residents: E.J. VAN OVERBEKE City Clerk Survey Results March 8, 1999, a survey regarding the traffic conditions within the Ashbury and Blackhawk neighborhood was mailed to the residents within the neighborhood. 78 people responded to the survey. 65 %of the respondents believe there are problems with the existing traffic conditions. 61 %of those who believe there is a problem rate the severity as moderate(14 %as minimal). 61 %see the problems as being continuous (throughout the day), 23 %see problems occur during the morning or afternoon rush hours. The most significant problem, as indicated by the survey results, is the vehicle speeds. Secondary to the speed is the erosion of the neighborhood character and livability and the cut-through traffic. Traffic-Calming Options The most preferred traffic-calming option from the survey results was the all-way stop signs,with 61 % of those that believe there is a traffic problem choosing this option. 33 %of the same `traffic problem' group wants to see the "30 MPH"and chevron pavement markings applied while 24 %chose the use of chokers as part of the solution. The suggested locations for the placement of traffic-calming improvements included places along the entire length of Ashbury Road and Blackhawk Hills Road. Two locations were favored above the rest, the intersection of Birchpond Road and Ashbury Road, and the intersection of Ashbury Court and Ashbury Road. Additional signatures had also been added to two previous stop sign petitions that were returned to staff this past December requesting stop signs at these two intersections. Support For Proposed Improvements 71 %of the respondents concerned about traffic problems in the neighborhood were in favor of a traffic- calming project. The respondents who were against traffic calming efforts stated the following: a problem doesn't exist that warrants traffic calming,the improvements won't correct the problem,the improvements won't fit the neighborhood, or expressed concerns with the use of stop signs. Recommended Traffic-Calming Improvements City staff have reviewed the surveys and the associated comments. Based upon this information and traffic engineering criteria, staff is recommending the following improvements: • Placement of a choker(narrowing of street) on Ashbury Road, west of Birchpond Road • Placement of chokers at the intersection of Ashbury Court and Ashbury Road • Placement of a choker on Blackhawk Hills Road/Federal Drive, north of Lakeview Curve MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COAL MAA a0 . EAGAN, MINNESOTA 55122-1897 EAGAN, MINN Ea0"A 51122 PHONE(651)68i-4600 PHONE(b5')681-43Gu FAX (651)681-4612 Equal Opportunity Employer FAX (661;681-4360 TDD (651)454-8535 �� TDD (65`454-853c AshburyBlackhawk Neighborhood Residents Page 2 The narrowing of streets through the use of chokers has had a moderate affect on reducing the speed and volume of vehicles in test areas nationwide. The chokers have had a high rate of acceptance by the residents of the communities where they have been installed. I have included a plan view of a proposed choker and an architect's sketch of the final product for your review. The Problems With Stop Signs The placement of stop signs was the option of preference in the surveys. Stop signs are not warranted or do not meet the traffic engineering criteria to be placed at any of the suggested locations. While stop signs should have the effect of stopping vehicles at the points of installation,this would, at best, only address a minor portion of the traffic concerns. Clearly,the most significant problem perceived by the survey respondents was the speed of the vehicles. Stop signs would only address the speed concerns within the area very close to the signs. I was involved in a study that actually showed an increase in speeds after the installation of stop signs in 3 locations. The speeds increased 1 to 3 mph as close as 3 houses (300 feet) away from the stop signs. The assumption is that the drivers were `making up' for the time they lost stopping. An additional concern is the false sense of security that may be created for pedestrians. Children are taught to cross the street at stop signs. If a driver is not expecting a stop sign at an unwarranted location where a pedestrian is expecting a driver to yield to them,the outcome will never be in favor of the pedestrian. Studies show that drivers disagree with stop signs placed in unwarranted locations and that they respond in kind, seldom stopping the first time they approach the stop sign. Other concerns include noise from the stopping and starting vehicles and increased fuel consumption. The Proposed Schedule For Traffic-Calming Improvements Staff will take the results of the survey to the City Council on August 3, 1999, for direction. Staff is recommending that the council order the preparation of a preliminary engineering(feasibility) report to determine the practicality and cost of the suggested traffic-calming improvements. Staff will also be looking for financing options, including assessments. Once the report would be completed,the City Council would schedule a public hearing. Prior to the public hearing,the Engineering staff would schedule an informational neighborhood meeting to discuss the improvement potentials and to listen to residents' concerns and interests. At the public hearing, City staff would formally present the proposed scope, financing, and schedule for constructing any improvements. If the City Council is supportive of the traffic-calming project,the project could be constructed after the public hearing. Thank you for your assistance and patience with the survey. Please contact me with any questions. Sincerely, �—> cc: Mayor and City Council c/o Tom Hedges, City Administrator Tom Colbert, Director of Public Works Russ Matthys, P.E. John Gorder, Design/Development Engineer City Engineer G RM/99/LTRS/Ash6ury.Residents•SurveyResponse Enc. Q a I I I I ® I 7-28-99 B618 CONCRETE CURB & GUTTER I I 0c i I I I I I o I 6' tn 22' 6'dVY I I � I I I I I O I N I I � I � I � I I / I �i W I � I - - - - _ � � W L I LAKEVIEW CURVE SIGNAGE SYMBOL O LAKEVIEW PUBLIC ASH BURY/BLACK HAWK HILLS RD. WORKS DEPARTMENT TRAFFIC ISLANDS cI ty of Eagan �o?S CITY PROJ. No. 777 Ill F 71 1• Cp 4j- .x� s�o; i ^ri Received: 7/21 /99 9:56AM; 6516814612 -> armor roll-off services; Page 2 ��kk CITY OF EAGAN 6516814612 07/21 '99 09:50 NO.771 02/04 3830 Pilot Knob Road Eagan,MN 55122-1897 (611)681-4600 City of Eagan Hauler Licensing Application Construction /Demolition Debris r I.o,� .hereby snake application for a Refuse/Recycling license for the year . Owner. eA4dress Cil State zip Telephone Business Name:, lipr- Name Address e� � '.f�Z I:,/2-5 9'6 9 9 Cil State ,tip Telephone Municipalities where presently licensed:.,, zc�u,, xa.,/L LICENSE TYPE: Construction/Demolition Details(Number of trucks) ` Required for haulers or contractors using containers greater than four cubic yards. Additional requirements outlined in Hauling Ordinance as attached. FEES: $50 for first vehicle,plus$25 for each additional vehicle. TOTAL NUMBER OF VEHICLES TO OPERATE IN EAGAN: 1 @$50: L0 @$25 each: Total: 'Vehicles used in more than one licensing category most fill out a separate application,but pay only one fee per truck. Example: One truck which picks up both residential and commercial recycling needs two licenses,but gply one fee. Please note if this is applicable. The following must be included in order for your application to be processed: Motor Vehicle Insurance Date of Expiration Worker's Comp.Insurance Date of Expiration Rate Schedule •If your company wishes to operate as either a Residential or sCommercial/Multi Dwelling hauler,a corresponding license must be obtained,and additional fees must be paid if additional trucks are to be used. If you need application forms or have questions please call the City of Eagan at 681.4600.