11/01/1999 - City Council Special AGENDA
SPECIAL CITY COUNCIL MEETING
Monday
November 1, 1999
4:45 p.m.
City Council Chambers
I. ROLL CALL & AGENDA ADOPTION
II. VISITORS TO BE HEARD
III. COMMUNITY FACILITIES LAND ACQUISITION
TASK FORCE REPORT
IV. DISCUSSION RE: AQUATIC FACILITY FUND
PUBLIC ENTERPRISE BUDGET 2000
V. ROUNDTABLE & ADDITIONS TO
DEPARTMENT HEAD BUSINESS
VI. OTHER BUSINESS
VII. ADJOURNMENT
MEMO
city of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 29, 1999
SUBJECT: SPECIAL CITY COUNCIL MEETING/NOVEMBER 1, 1999
A Special City Council meeting is scheduled for Monday, November 1, 1999 at 4:45 p.m. in
the City Council Chambers. The purpose of the meeting is to: 1) receive a report from the
Community Facilities Land Acquisition Task Force on land acquisition adjacent to
Lockheed Martin for a community park; 2) further discussion on the proposed Cascade Bay
Public Enterprise Budget 2000; and 3) a proposal by Councilmember Carlson to address
Roundtable and additions to Department Head Business.
COMMUNITY FACILITIES LAND ACQUISITION TASK FORCE REPORT
The Community Facilities Land Acquisition Task Force held their last meeting on Monday,
October 25, and are planning to make a report to the City Council at the Special City
Council meeting. The task force meetings have been well attended, meeting five times
during September/October. The Community Facilities Land Acquisition Task Force was the
result of discussion by the City Council at a Special City Council meeting held on August 24
and ratified by official action at the September 7 regular City Council meeting. For a co y
of the official Special City Council meeting minutes of August 24, refer to pages
through-4--
Director of Parks &Recr tion Vraa has facilitated the task force meetings; for a copy of his
findings, refer to pages through L. Members of the task force will be present on
Monday to present their findings and recommendation to the City Council.
While the Community Facilities Land Acquisition Task Force was meeting and discussing
opportunities for the property owned by Joe Miller and under contract by Duke Weeks, staff
also made contact with Northwest Airlines, Unisys and Lockheed Martin to explore public/
private partnerships whereby they benefit by the City developing land adjacent to their
properties as a community park with possible public facilities and further, how the City can
benefit in the sharing of parking, a possible land donation and other arrangements that would
benefit the companies and the greater community. Lockheed Martin is pursuing with their
corporate offices in New York cross easements for parking that will allow the City to utilize
their north parking lot for large community festivals. The City has also contacted Unisys
regarding either a possible land donation or land use easement, use of parking and internal
road connections that would benefit both their corporation and the City. Again, they have
contacted their corporate offices and are awaiting a response. There has also been dialogue
with Northwest Airlines who has indicated that the City would be an excellent neighbor. It
is anticipated that NWA may have a response for the City on how they may partner if the
City is to acquire the property.
Following the presentation/recommendation of the task force, it will be necessary for the
City Council to provide guidance to the staff on how the City should proceed, including
potential acquisition of the property. City Councilmember Blomquist asked for information
about potential funding sources that would be available for the acquisition of land. Director
of Finance VanOverbeke provided the memo attached on pages /,Tthrough //6 entitled
"Potent41 Fund Ing for Land Acquisition"for Council review.
With the City Council's direction, staff will continue gathering information for presentation
to the Council and the public at the November 16, 1999 regular City Council meeting. That
information will• hopefully include more complete responses from the three potential
corporate partners and will include potential funding options and answers to any other City
Council questions.
ACTION TO BE CONSIDERED:
To provide direction for consideration at the regular City Council meeting on November 16,
regarding the report of the task force and direction relative to the land acquisition
alternatives.
DISCUSSION RE: CASCADE BAY PUBLIC ENTERPRISE BUDGET 2000
A Special City Council meeting was held on Tuesday, October 26, to review the general
fund and all public enterprise fund budgets. It was necessary to adjourn the meeting at 6:15
p.m.to allow setap for the Advisory Planning Commission meeting that began at 6:30 p.m.
Since discussion on the aquatic facility fund was not complete and there were additional
questions raised that required staff input, the item was continued to the November 1 Special
City Council meeting.
The policy issues to be further addressed by the City Council include: 1)hours of operation
with a suggestion that Cascade Bay open earlier, i.e. 10:00 a.m.; 2) changes/improvements
in food service; 3) season and daily passes, including the policy issue of non-residential
season passes; and 4)questions regarding capital, specifically additional lawn chair
equipment and a breakdown of the cost of computer equipment.
Regarding the capital outlay items, there was consensus at the October 26 meeting that the
proposed used golf cart not be purchased. There was also direction that the two computers
at$3,000 each vw;re overpriced. Staff has noted that current purchases are somewhat less
than that amount. The Council also reinforced the current practice of placing the new, more
efficient technology equipment in the high volume work stations and recycling other units to
lower volume/less sophisticated demand work stations. That is the intent with these
purchases as well.
ACTION TO BE CONSIDERED:
To provide final direction to the City Administrator and Director of Parks &Recreation so
the final budget for the aquatic facility fund(Cascade Bay)can be prepared and presented as
a part of the overall budget adoption in December.
SPECIAL NOTE: If time does not allow for discussion regarding the aquatic facility fund
budget,this item can be continued to the November 9 Special City Council meeting.
Because staff is preparing to begin season pass sales beginning in December, it is important
for the Council to determine fees in early November.
ROUNDTABLE & ADDITIONS TO DEPARTMENT HEAD BUSINESS
At the Special City Council meeting on Tuesday, October 26,the agenda was approved to
include one additional item entitled"Roundtable &Additions to Department Head
Business" as presented by City Councilmember Carlson. Aco of the memo provided by
Councilmember Carlson at the meeting is attached on page a.
Time did not permit for this item to be considered at the October 26 meeting. Along with
the aquatic facility fund item, it was continued to the November 1 Special City Council
meeting.
ACTION TO BE CONSIDERED:
To provide direction regarding Roundtable and additions to Department Head Business as
presented for consideration or final ratification at a regular City Council meeting.
SPECIAL NOTE: If time does not permit for consideration of this agenda item,it can be
continued to the November 9 Special City Council meeting for consideration.
OTHER BUSINESS
There are no items for Other Business at this time.
/S/Thomas L. Hedges
City Administrator
Special City Council Meeting Minutes 00241
August 24, 1999
Page 2
DISCUSSION APrC/SECTION 9
City Administrator Hedges provided an overview on this item stating that the APrC has
met on two(2)occasions to discuss the acquisition of property in Section 9 owned by Joe Miller
for various and possible recreation related uses. He further stated that the APrC has asked for an
opportunity to meet with the City Council and share their ideas to date,ask questions,exchange
dialogue about the type of facilities and programs that would be developed on the property. The
City Administrator Hedges further stated that having contacted Joe Miller,it was learned that the
88 acre parcel is now under contract for sale to Duke Realty who is willing to meet with the City
Council and discuss development options.
Mayor Awada stated that along with the City Administrator,a meeting was held with
Lockheed Martin to discuss whether they continue to support the idea of cross easements for joint
parking if the City were to acquire property for a band shell,community center and other uses on
the Joe Mille7/Duke Realty site. She stated that Lockheed Martin was very agreeable to
providing cross easements allowing the City to park in their parking lot for special community
events. City Councilmember Carlson asked if the other corporate neighbors were in agreement
with the City,using that site for parkland/community building use. Director of Parks and
Recreation Vraa stated that the City had dialogue with all three(3)corporations approximately
two(2)years ago and there was agreement at that time,however,it would be necessary to contact
Unisys and Northwest Airlines to discuss using their property. City Councilmember Carlson
stated that it would not be necessary for the City to use the entire Lockheed Martin parking lot for
most of the events that would be scheduled at a community center or band shell. City
Councilmember Carlson had further questions about the size of the Rotary band shell and how
many parking spaces are used for community events at the Blue Cross site. City Administrator
Hedges stated that the Rotary Club has looked at various designs up to a thousand parking spaces
for the band shell and ECVB Executive Director Carlon stated that the Blue Cross site provides
1,375 parking spaces.
Mayor Awada stated that it is important to move forward with land acquisition or the
options to provide for future community space and expansion will be consumed by development.
City Councilmember Blomquist spoke to the funding analysis that was prepared by the Director
of Finance and spoke to the three(3)options discussed in the memo including the Community
Investment Fund,bond referendum and General Fund balance. She stated that the Community
Investment Fund should be retained for Cascade Bay and other existing capital needs,the General
Fund surplus should not be used for new facilities and that a bond referendum is the best source
of financing. City Counbilmember Carlson asked.if the General Fund balance is discretionary?
Mayor Awada stated that any general fund surplus is discretionary as to how the City Council
will spend those funds. Mayor Awada stated that it is the discretion of the City Council on how
the General Fund balance is used.
APrC Commission member Barb Johnson stated that a community center is needed and
that the Commission has felt strongly about acquiring the land in the two meetings they have held
for the purpo.,re of studying this issue. City Councilmember Carlson stated that the EAA was
planning to come forward with'a request for a bond referendum to consider a community center
and this effort only falls short due to a planned referendum by ISD 196 this coming November.
City Councilmember Carlson stated that there is considerable momentum for acquiring property
Special City Council Meeting Minutes 00242
August 24, 1999
Page 3
from Duke Realty adjacent to the Lockheed Martin facilitysince a significant amount of parking
is currently available on the Lockheed Martin property and can be used by the community,the
Rotary Club is willing to proceed ahead with constructing a band shell and the City is already
entitled to eight acres of land from Duke Realty through parkland dedication.
Ann Carlon,Executive Director of the ECVB,stated that there is need for a centralized
facility for all community events. City Councilmember Blomquist agreed that a centralized
location for community festivals is appropriate,however,it is important to determine what the
cost is for the property. City Councilmember Masin stated that she is also in support of acquiring
additional land and would support the City's efforts in acquiring the land.
City Councilmember Bakken asked what kind of direction is needed for the APrC and
City Council to}proceed ahead. Mayor Awada stated that the APrC should continue their findings
and it would also be appropriate to consider a community-wide task force to further study
alternatives for land acquisition at the Duke Realty site. City Councilmember Bakken asked if
there are a number of acres desirable for the site. Director of Parks and Recreation Vraa stated
that normal parkland would be ten to fifteen acres and band shell/amphitheater could be ten to
fifteen acres which means that total acquisition could be as much as thirty acres. APrC
Commission member Johnson stated that the APrC has detennined that forty acres would be most
desirable for all the needs and future needs. APrC Commission member Karson also agreed that
adequate land is required for future use before development consumes all the property in the City.
City Councilmember Blomquist asked how the wetland area on the Duke Realty site could work
into the equation of useable land for the site. Director of Parks and Recreation Vraa stated that
the wetland could be a backdrop for the development of buildings,use of trails and other
amenities. City Councilmember Blomquist also asked how the wetland area equates to setbacks
stating that if the eighty acre is properly developed by Duke Realty and the City;in other words,
by placing buildings in the proper location the wetland could be used as a safety zone for
fireworks.
After further discussion and in a motion by City Councilmember Bakken and seconded
by City Councilmember Blomquist,a motion was made to authorize the City to prepare a
feasibility study for acquisition of up to forty acres of land currently owned by Duke Realty
located north of Lockheed Martin and west of Pilot Knob Road with the understanding that this
item would be ratified on the September 7 regular City Council meeting consent agenda. All
members voted aye.
Mayor Awada then asked that further consideration be given to a task force suggesting
representatives from the APrC,APC,EDC,staff,service organizations,0 of July Celebration
Committee,EAA,other athletic associations,seniors,Chamber,ECVB and other representatives
of special festivals such as Larry Lundberg from Maggies. Both APrC Commission members and
City Councilmembers agreed and suggested that the task force be open to any other organizations
and that the City Administrator advertise in the local newspaper for two citizen members. City
Councilmembers agreed that the task force would be for brainstorming,land boundaries and not
specific tasksfor the property. City Councilmember Masin suggested that the'parameters that we
used for the Central Area Task Force be reviewed and any service groups or organizations that
were consulted in that process be given consideration for this special task force. It was also
agreed.that all three(3)corporations should be contacted including Northwest Airlines,Unisys
t and Lockheed Martin about their interest in the City acquiring property and using it for various
Special City Council Meeting Minutes
August 24, 1999 0U243
Page 4
community events. City Councilmember Masin stated that these corporationsmpight have an
interest in funding the project if there is a benefit to their companies. Mayor Awada stated
that staff will compile information on the special task force for review as a non-action item at the
September 7 regular City Council meeting.
DISCUSSION RE:ADOPTION OF REGULAR CITY COUNCIL MEETING AGENDA
City Councilmember Masin stated that clarification is necessary on how the meeting
agenda is adopted specifically regarding consent items. Mayor Awada stated that it is necessary
to separate the motion by a majority vote,further stating that you can not vote on parts of the
consent agenda as separate items. City Councilmember Masin stated that there is inconsistency
on how the nneeting agenda for consent items is approved from the procedure agreed to at a May
City Council retrpat. Mayor Awada stated that items can be discussed,but not separated for
individual action unless they are placed on the regular City Council agenda. Councilmember
Masin stated that the intent of the motion was to place items from the consent agenda on the
regular agenda,which was agreed to at the May 25 Council retreat. City Councilmember Carlson
said that items may be separated from the consent agenda by a majority vote of the Council. City
Councilmember Bakken concurred and added that councilmembers must either vote in the
affirmative,negative or abstain on the consent agenda,but can not vote separately on individual
items. City Councilmember Carlson suggested that a flow chart be developed that outlines a step-
by-step process on the procedure for adopting agendas which would provide clarification to the
consent agenda. Mayor Awada clarified that if a councilmember wants to separate an item from
the consent agenda there must be a motion to separate the item followed by a majority vote of the
Council. She further clarified that a motion would then be made to act on the balance of the
consent agenda,allowing for discussion on individual items,which would be followed by the
Council's vote. She added that the consent agenda must be voted on in its entirety,but
councilmembers may indicate which items they are in opposition to as a basis for voting no on
the entire consent agenda.
Mayor Awada acknowledged that the Special City Council meeting needs to come to
closure to allow for start of the regular Advisory Planning Commission meeting that is scheduled
for 6:30 p.m. After a brief discussion,City Councilmember Bakken moved,Mayor Awada
seconded a motion to continue the two remaining items on this agenda on how to make a motion
and review of the MVTA's strategic plan to the August 31 City Council meeting. City
Councilmem'ber Carlson stated that she would like staff to prepare a flow chart for review at a
future meeting.
ADJOURNMENT
There being no further business,the meeting was adjourned at 6:20 p.m.
TLH
AUGIJST 24, 1999
Date City Clerk
... . MEMO
_ city of eagan
TO: TOM HEDGES,CITY ADMINISTRATOR
FROM: KEN VRAA,DIRECTOR OF PARKS AND RECREATION
DATE: OCTOBER 29,1999
SUBJECT: COMMUNITY FACILITIES LAND ACQUISITION TASK FORCE
The Community Facilities Land Acquisition Task Force completed their task and are prepared to
present their recommendations at the workshop session on Monday,November 1.
The Task Force was charged with the responsibility of determining how much property would be
necessary to acquire to meet the needs of the community for a"community park"and for a future
community/recreation center. The site was limited to the"Scenic Enterprise"property located
north of Yankee Doodle Road and West of Pilot Knob Road. (Attached is an aerial photo of the
site with adjoining properties along with various easements that cross through the property) The
Task Force met for five meetings.
The Task Force's first meeting was September 9 and was open to everyone who wanted to
participate. (A list of those who participated in the Task Force is attached.) The group is a broad
based representation of the community and included nearby residents to the site. The first meeting
included a review of the assignment given the Task Force, a review of the physical constraints on
the property, adjacent property use and the process the Task Force would follow. The Task Force
was also given a"homework"assignment to prepare them for the subsequent meetings. That
assignment was to define how they would use the property for an event or activity in terms of
number of people, elements required for the activity, critical relationships between elements, etc.
to help define what they required to meet the activity's needs. For the second part of the
assignment,they were asked to visit the site to become familiar with the property in question.
Subsequent meetings of the Task Force focused on the needs of the community and the potential
elements of a future community/recreation center in order to help define the potential foot print and
parking lot requirements. Attached is a brief summary of the various program components the Task
Force identified.
George Watson, principal planner for Brauer and Associates also attended the meetings. Brauer
and Associates is the park planning firm used by the Community Development Department to
study a residential/park development proposal in 1996 for the 80 acre site. Mr. Watson recently
presented to the Task Force a response to the needs they expressed. A reduction that reflects the
minimum space needed to meet the program needs expressed by the Task Force is attached. This
analysis was reviewed by the Task Force at their October 18 meeting.
TASK FORCE CONCLUSIONS:
At the final meeting of the Task Force on October 25,the group asked clarifying questions
about the described area and then came to a consensus that the entire area shown in the
Brauer graphic is the minimum area that needs to be acquired. The group then went on to say
that the area diad not provide for future needs of the community. They continued that it did
not allow for expansion of programs identified for the site. Consequently,the Task Force
unanimously agreed to recommend that the City Council seek to acquire approximately forty
acres.
Some members of the Task Force even went further, suggesting that the Council try to
acquire the entire 80 acre parcel, and what is not ultimately used could be sold later as
"surplus property". Some members were concerned that if the City were to pursue this
proposal, it might delay the development of the project site(community center and park)
because it would take all the funding.
Representatives of the Task Force were selected to speak to the Council about the site and the
community/recreation center needs. The Council may see other Task Force members at the
meeting.
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Raleigh Seelig Sue Hegarty
g g Eagan Convention & Visitors Bureau Pete Malamen
1774 E. Bluestone Dr. 1474 Yankee Doodle Road 3053 Woodlark Lane ,
Eagan, MN 55122 Eagan,MN 55122 Eagan, MN 55121
Robert Kane Carla Heyl Kevin Larson
1795 Carnelian Lane 1306 Kolstad Lane 4225 Yorktown Drive
Eagan, MN 55122 Eagan, MN 55123 Eagan, MN 55123
Larry Lundberg Mike Ferber Tim Stale
4140 Prairie Ridge Road Y
Eagan,MN 55123 725 Granite Drive 4236 Trenton Road
Eagan, MN 55123 Eagan, MN 55123
Clyde Thurston Jeff McCormick Paul Teske
4712 Penkwe Circle 14366 Ebony Lane 2292 Clark Street
Eagan,MN 55122 Apple Valley, MN 55124 Eagan, MN 55122
Susan Mandel Lee Markell Joe Bari
3154 N. Jurdy Court 895 Park Knoll Drive 3033 Timberwood Trail
Eagan,MN 55121 Eagan, MN 55123 Eagan, MN 55121
Cathy Clark Margo Danner Mike McGinn
3246 Black Oak Drive 2037 Flint Lane 1451 Blackhawk Lake Dr.
Eagan,MN 55121 Eagan,MN 55122 Eagan,MN 55122
Patsy Schroeder Gunnar Isberg Tom Wilson
12970 Exley Ave. 1528 Blackhawk Rd. Ct. 1476 Englert Rd.
Apple Valley,MN 55124 Eagan, MN 55122 Eagan, MN 55122
A�
Donna Tilsner
Holly Duffy Shirley Lawrence
John Willenburg Ken Vraa 3885 Cinnabar Dr.
4068 Magnetite Point Tom Hedges Eagan, MN 55122
Eagan, MN 55122 Jamie Verbrugge
Joanna Foote
Paula Nowariak Jeff Asfahl
Ann Carlon Terry Davis Ray Wade
Eagan Visitors &Convention Bureau 4895 Safari Pass 4283 Amber Dr
1474 Yankee Doodle Road
Eagan, MN 55122 Eagan, MN 55122-2690 Eagan, MN 55122
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Jan Stapleton Dan Kahnke Dan Klekner
Northern Dakota County Chamber 781 Elrene Ct 4336 Dorchester Ct
1474 Yankee Doodle Rd
Eagan,MN 55122 Eagan, MN 55123 Eagan, MN 55123
Jerry Marko Judy Stewart Martin DesLauriers
13960 Herald Way 4106 Blackhawk 4526 South Mallard Trl
Apple Valley, MN 55124 Eagan, MN 55122 Eagan, MN 55122
(gone)
George Watson
Brauer&Assoc, Ltd.
Suite 1
10417 Excelsior Blvd
Hopkins,MN 55343
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Identifiable]Elements: Primary User/Event t
Open Face Stage,w/elect.&lighting Bandshell,Espress,July 4
Natural Bowl(1/2-bowl)shaped terrain
Changing Area/Room Bandshell,July 4,Yankee,Espress
Storage Room/Space Bandshell,July 4,Yankee,Espress
100 Amp./220 plug Electrical Service July 0,Yankee Doodle
min.20 outlets
Sound System Espress Fest,July 4`s, Bandshell
15,000 watt P.A
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Bathrooms All
Flat ground area(for vender booths,etc.) Yankee,July 4'b
Parade Route w/feeder streets&staging/drop-off areas July 4's,Eagan Go Bragh
Drinking Water All
Non-drinking water July 4`h,Yankee
Parking Fireworks,Bandshell events
Pathways All
Pedestrian Lighting
g g
Sufficient safety radius w/viewing radius Fireworks
Marquee/Reader Board All
Fencing/Gated Entrance Large Music/Ticketed Events
Telephone(s) All
ADA Accessible All
Large Movie Screen/Projection surface
Picnic Area/Benches
Public Gardens
Bon Fire Ring
Other representative events suggested and"features"
Farmers Market, Winter Activities,Tree Lighting,Celebrations centered around holidays,landscaping,
flower beds,(urban gardens)fountains,art exhibits,concessions booths.
0
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Community Center Needs List
Senior Center:
• Large kitchen w/2 refrigerators, 2 stoves, lots of cupboards
• Large library w/TV
• Exercise room/game room/craft rooms/computer rooms
• Several smaller rooms for more activities--some carpeted, some tile
• Shared space for storage
• PA system
• Piano
EAA:
Gymnasiums)(basketball, inst baseball/softball
• 4 full-court basketball/hard court-bleachers, spectator space,movable benches,
equipment room
• 4 lane indoor`track
• movable batting cages (ceiling)
• Office space - computer space
• Kitchen
• Eating/meeting room space
Lioness:
• Space for style show or similar events
• Banquet space/hall
• Garage sale space
• Area to display awards
• Beer tent
Historical Society:
• Space for storage/filing, archiving of materials
• Office/computer work area
• Work area for processing/inventorying and clean-up of materials
• "Library"/Public work space for public access of H.S. Files/documents
• Display Cases in public community center areas/hallways, etc.
• Display room for larger exhibits/public displays
Art House:
• Larger space to orient large groups
• Display area rooms/sales area
Youth/Teens/Family Programs:
• Coffee House"hang-outs"- Comfortable couches/bean bags
• Sound system
• Computer/games
• Day care centers - days & evenings
• Non-adult size spaces/bathrooms/fixtures(could be child care space w/other
programs
• Family-oriented space
• Multi-purpose areas &storage
13
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FEET OF 100 YR FLOOD G
ELIVATION 4ACRES
1 Northwest :;
Airlines
LAND WIi'HIIN 100 YR FLOOD 1
1 r ELEVATION-10.8 ACRES
1 \ 845.6-BUILDING }+ *4'�;`'� CIVIC STAGE AND STRUCTURED 1
. SETBACK ELEVATION a i i r+ SEATING FOR 400300 SPECTATORS
-Ll1ND SUITABLE FOR STRUCTURAL; 1';; '`; ' ' POSSIBLE CONCERT STYLE SEATING •
DEVELOPMENT-82 ACRES C; EXPANSION FOR 5,500 SPECTATORS 1
#!�M 402 �•! •!i 81• / 81• t• s_.
STUDYAREA-45+/-ACRES; ,a 1
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UTILITY EASEWENT B `
FIREWORKS '���
DISCHARGE AREA
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• ADDTf1ONAL AREA"OUT SIDE STUDY AREA" ••�i = 1
LIMITS RECOMMENDED FOR ACQUISITION =` '=;_' __ •
\ ) AREA OF SIGNIFICANT VEGETATION AND 1
VISUAL ACCESS TO PUBLIC FACILITIES-8 ACRES j
1 \ / PARKWAY DRIVES •
Duke Realty Development
ment ! !
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Central Park Property Analysis I Lockheed
• Martin j
Schematic Land-Use "-o
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Scale: 1" =400' North ._.\_._._._................
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MEMO
city of eagan
TO: City Administrator Hedges
FROM: Finance Director/City Clerk VanOverbeke
DATE: October 28, 1999
SUBJECT: Potential Funding For Land Acquisition
At your request,I am providing this information about potential funding sources available for
use in the acquisition of land to be used primarily for recreational or park purposes. While it is
somewhat difficult to determine actual dollar amounts that might be available on short notice, I
believe that the following options and estimates provide a reasonable starting point. I have
considered only potential sources from non-operating funds.
• General Obligation Bonds This funding source provides the most flexibility in
terms of how much money could be available,tempered by the fact that it requires a
referendum. Bonds could be used in connection with amounts available from any
other source or combination of sources.
• Park Site Acquisition&Development Fund The Advisory Parks Commission in
their 2000-2004 CIP recommendations calculated that there would be$2,550,000
available to spend during that five-year time frame. The estimate was based on
approximately$2,058,960 in cash being available at January 1,2000. The cash
balance could probably be increased by another$400,000 due to additional Park
Dedication revenue received during 1999,generating a total available of$2,458,960.
Any assumption that some or all of this money is available for a current acquisition
should recognize the impact on the proposed CIP,as there are no replacement funds
available absent a referendum. Given the time frame on the request for information,
I have not had the opportunity to review this information with Director of Parks and
Recreation Vraa. Certainly,Ken and the Commission understand the implications of
redirecting this revenue source better than I do.
• Community Investment Fund The CIF has a currently available cash balance of
approximately$1,133,000. I am not aware of funding priorities for this balance. If
the generator project goes forward,the CIF is a possible funding source for that
expenditure. There will be additional money coming into the CIF over a period of
time. For example,there is an assessment balance of$221,000,however it is
currently deferred under green acres. The money will be available when and if the
property looses its green acres status and is collected. There are a number of other
receivable balances that will be collected over a period of time. Since they are not
cash,I do not consider them available to finance anything else at this time. I expect
that in future years as more special assessment bonds are retired additional money
from those debt service funds will be available for the CIF as well. However,I feel
that it would be inappropriate to attempt to use any of that money at this time.
• Other There are at least a couple of Funds that have the capacity to loan money to
another fund for the purpose of acquiring land,however that type of loan would need
to be approved from a legal standpoint and there would need to be a defined and
dedicated revenue stream to make repayment. This type of funding could be seen as
circumventing the referendum process,especially if tax revenues are used to repay
the; loan. There is at least one parcel of City owned property within the City that
could be sold with the proceeds used as a revenue source for purchase of something
else. However,that particular parcel was purchased with Storm Sewer Trunk funds,
and sale proceeds should probably go back to that source.
I believe that these are the options that could be given consideration for funding of the
acquisition of land to be used for Recreational or Park purposes. Perhaps with some
brainstorming ithe list could be expanded or modified. Please let me know, if you would like
anything else or if you would like clarification on anything in the memo.
Finance Director/City Clerk
l
t DATE: Tuesday, October 26, 1999 — 10:30 am
TO: Mayor and Council Members
FROM: Peggy Carlson, Council Member
SUBJECT: Roundtable and Additions to Department Head Business
I am requesting that the mayor and council consider the following:
Roundtable be officially deleted from all future agendas,
All council matters that are rational and relevant be discussed during
department head business
To aid the discussion of the new item and/or bring clarity to the issue, a written
summary, including any motions (very brief and informal) would be submitted the
Monday, before noon, so that it may be sent out with the Monday packet. Each
council member and the mayor, along with any department heads, staff or private
organization that Is directly affected by the agenda item would receive a copy of
the request and summary. If key staff or private parties are not locatable, then
the administrator would so note who was unable to be notified.
Should staff or the majority of council believe that constructive dialog regarding
the issue requires further research or time, then it would become necessary to
place the item on a future meeting or workshop agenda and the extension should
be found acceptable by council.
The member asking for the addition should be available for questions and/or
inquire if any further clarification will be needed on the issue.
Robert's Rules of Order would require a motion during "Adopt the Agenda", the
motion would need a second and the motion would need to pass.
MOTIONS TO BE CONSIDERED:
A motion that Roundtable be deleted from all future agendas,
A mo&n that Department Head Business will be where the mayor and
council members address an item that is not on the agenda. A written
summary,1koluding any potential mations, on the item must be submitted
by noon on the Monday before the official meeting.
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