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11/01/1999 - City Council Special AGENDA SPECIAL CITY COUNCIL MEETING Monday November 1, 1999 4:45 p.m. City Council Chambers I. ROLL CALL & AGENDA ADOPTION II. VISITORS TO BE HEARD III. COMMUNITY FACILITIES LAND ACQUISITION TASK FORCE REPORT IV. DISCUSSION RE: AQUATIC FACILITY FUND PUBLIC ENTERPRISE BUDGET 2000 V. ROUNDTABLE & ADDITIONS TO DEPARTMENT HEAD BUSINESS VI. OTHER BUSINESS VII. ADJOURNMENT MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 29, 1999 SUBJECT: SPECIAL CITY COUNCIL MEETING/NOVEMBER 1, 1999 A Special City Council meeting is scheduled for Monday, November 1, 1999 at 4:45 p.m. in the City Council Chambers. The purpose of the meeting is to: 1) receive a report from the Community Facilities Land Acquisition Task Force on land acquisition adjacent to Lockheed Martin for a community park; 2) further discussion on the proposed Cascade Bay Public Enterprise Budget 2000; and 3) a proposal by Councilmember Carlson to address Roundtable and additions to Department Head Business. COMMUNITY FACILITIES LAND ACQUISITION TASK FORCE REPORT The Community Facilities Land Acquisition Task Force held their last meeting on Monday, October 25, and are planning to make a report to the City Council at the Special City Council meeting. The task force meetings have been well attended, meeting five times during September/October. The Community Facilities Land Acquisition Task Force was the result of discussion by the City Council at a Special City Council meeting held on August 24 and ratified by official action at the September 7 regular City Council meeting. For a co y of the official Special City Council meeting minutes of August 24, refer to pages through-4-- Director of Parks &Recr tion Vraa has facilitated the task force meetings; for a copy of his findings, refer to pages through L. Members of the task force will be present on Monday to present their findings and recommendation to the City Council. While the Community Facilities Land Acquisition Task Force was meeting and discussing opportunities for the property owned by Joe Miller and under contract by Duke Weeks, staff also made contact with Northwest Airlines, Unisys and Lockheed Martin to explore public/ private partnerships whereby they benefit by the City developing land adjacent to their properties as a community park with possible public facilities and further, how the City can benefit in the sharing of parking, a possible land donation and other arrangements that would benefit the companies and the greater community. Lockheed Martin is pursuing with their corporate offices in New York cross easements for parking that will allow the City to utilize their north parking lot for large community festivals. The City has also contacted Unisys regarding either a possible land donation or land use easement, use of parking and internal road connections that would benefit both their corporation and the City. Again, they have contacted their corporate offices and are awaiting a response. There has also been dialogue with Northwest Airlines who has indicated that the City would be an excellent neighbor. It is anticipated that NWA may have a response for the City on how they may partner if the City is to acquire the property. Following the presentation/recommendation of the task force, it will be necessary for the City Council to provide guidance to the staff on how the City should proceed, including potential acquisition of the property. City Councilmember Blomquist asked for information about potential funding sources that would be available for the acquisition of land. Director of Finance VanOverbeke provided the memo attached on pages /,Tthrough //6 entitled "Potent41 Fund Ing for Land Acquisition"for Council review. With the City Council's direction, staff will continue gathering information for presentation to the Council and the public at the November 16, 1999 regular City Council meeting. That information will• hopefully include more complete responses from the three potential corporate partners and will include potential funding options and answers to any other City Council questions. ACTION TO BE CONSIDERED: To provide direction for consideration at the regular City Council meeting on November 16, regarding the report of the task force and direction relative to the land acquisition alternatives. DISCUSSION RE: CASCADE BAY PUBLIC ENTERPRISE BUDGET 2000 A Special City Council meeting was held on Tuesday, October 26, to review the general fund and all public enterprise fund budgets. It was necessary to adjourn the meeting at 6:15 p.m.to allow setap for the Advisory Planning Commission meeting that began at 6:30 p.m. Since discussion on the aquatic facility fund was not complete and there were additional questions raised that required staff input, the item was continued to the November 1 Special City Council meeting. The policy issues to be further addressed by the City Council include: 1)hours of operation with a suggestion that Cascade Bay open earlier, i.e. 10:00 a.m.; 2) changes/improvements in food service; 3) season and daily passes, including the policy issue of non-residential season passes; and 4)questions regarding capital, specifically additional lawn chair equipment and a breakdown of the cost of computer equipment. Regarding the capital outlay items, there was consensus at the October 26 meeting that the proposed used golf cart not be purchased. There was also direction that the two computers at$3,000 each vw;re overpriced. Staff has noted that current purchases are somewhat less than that amount. The Council also reinforced the current practice of placing the new, more efficient technology equipment in the high volume work stations and recycling other units to lower volume/less sophisticated demand work stations. That is the intent with these purchases as well. ACTION TO BE CONSIDERED: To provide final direction to the City Administrator and Director of Parks &Recreation so the final budget for the aquatic facility fund(Cascade Bay)can be prepared and presented as a part of the overall budget adoption in December. SPECIAL NOTE: If time does not allow for discussion regarding the aquatic facility fund budget,this item can be continued to the November 9 Special City Council meeting. Because staff is preparing to begin season pass sales beginning in December, it is important for the Council to determine fees in early November. ROUNDTABLE & ADDITIONS TO DEPARTMENT HEAD BUSINESS At the Special City Council meeting on Tuesday, October 26,the agenda was approved to include one additional item entitled"Roundtable &Additions to Department Head Business" as presented by City Councilmember Carlson. Aco of the memo provided by Councilmember Carlson at the meeting is attached on page a. Time did not permit for this item to be considered at the October 26 meeting. Along with the aquatic facility fund item, it was continued to the November 1 Special City Council meeting. ACTION TO BE CONSIDERED: To provide direction regarding Roundtable and additions to Department Head Business as presented for consideration or final ratification at a regular City Council meeting. SPECIAL NOTE: If time does not permit for consideration of this agenda item,it can be continued to the November 9 Special City Council meeting for consideration. OTHER BUSINESS There are no items for Other Business at this time. /S/Thomas L. Hedges City Administrator Special City Council Meeting Minutes 00241 August 24, 1999 Page 2 DISCUSSION APrC/SECTION 9 City Administrator Hedges provided an overview on this item stating that the APrC has met on two(2)occasions to discuss the acquisition of property in Section 9 owned by Joe Miller for various and possible recreation related uses. He further stated that the APrC has asked for an opportunity to meet with the City Council and share their ideas to date,ask questions,exchange dialogue about the type of facilities and programs that would be developed on the property. The City Administrator Hedges further stated that having contacted Joe Miller,it was learned that the 88 acre parcel is now under contract for sale to Duke Realty who is willing to meet with the City Council and discuss development options. Mayor Awada stated that along with the City Administrator,a meeting was held with Lockheed Martin to discuss whether they continue to support the idea of cross easements for joint parking if the City were to acquire property for a band shell,community center and other uses on the Joe Mille7/Duke Realty site. She stated that Lockheed Martin was very agreeable to providing cross easements allowing the City to park in their parking lot for special community events. City Councilmember Carlson asked if the other corporate neighbors were in agreement with the City,using that site for parkland/community building use. Director of Parks and Recreation Vraa stated that the City had dialogue with all three(3)corporations approximately two(2)years ago and there was agreement at that time,however,it would be necessary to contact Unisys and Northwest Airlines to discuss using their property. City Councilmember Carlson stated that it would not be necessary for the City to use the entire Lockheed Martin parking lot for most of the events that would be scheduled at a community center or band shell. City Councilmember Carlson had further questions about the size of the Rotary band shell and how many parking spaces are used for community events at the Blue Cross site. City Administrator Hedges stated that the Rotary Club has looked at various designs up to a thousand parking spaces for the band shell and ECVB Executive Director Carlon stated that the Blue Cross site provides 1,375 parking spaces. Mayor Awada stated that it is important to move forward with land acquisition or the options to provide for future community space and expansion will be consumed by development. City Councilmember Blomquist spoke to the funding analysis that was prepared by the Director of Finance and spoke to the three(3)options discussed in the memo including the Community Investment Fund,bond referendum and General Fund balance. She stated that the Community Investment Fund should be retained for Cascade Bay and other existing capital needs,the General Fund surplus should not be used for new facilities and that a bond referendum is the best source of financing. City Counbilmember Carlson asked.if the General Fund balance is discretionary? Mayor Awada stated that any general fund surplus is discretionary as to how the City Council will spend those funds. Mayor Awada stated that it is the discretion of the City Council on how the General Fund balance is used. APrC Commission member Barb Johnson stated that a community center is needed and that the Commission has felt strongly about acquiring the land in the two meetings they have held for the purpo.,re of studying this issue. City Councilmember Carlson stated that the EAA was planning to come forward with'a request for a bond referendum to consider a community center and this effort only falls short due to a planned referendum by ISD 196 this coming November. City Councilmember Carlson stated that there is considerable momentum for acquiring property Special City Council Meeting Minutes 00242 August 24, 1999 Page 3 from Duke Realty adjacent to the Lockheed Martin facilitysince a significant amount of parking is currently available on the Lockheed Martin property and can be used by the community,the Rotary Club is willing to proceed ahead with constructing a band shell and the City is already entitled to eight acres of land from Duke Realty through parkland dedication. Ann Carlon,Executive Director of the ECVB,stated that there is need for a centralized facility for all community events. City Councilmember Blomquist agreed that a centralized location for community festivals is appropriate,however,it is important to determine what the cost is for the property. City Councilmember Masin stated that she is also in support of acquiring additional land and would support the City's efforts in acquiring the land. City Councilmember Bakken asked what kind of direction is needed for the APrC and City Council to}proceed ahead. Mayor Awada stated that the APrC should continue their findings and it would also be appropriate to consider a community-wide task force to further study alternatives for land acquisition at the Duke Realty site. City Councilmember Bakken asked if there are a number of acres desirable for the site. Director of Parks and Recreation Vraa stated that normal parkland would be ten to fifteen acres and band shell/amphitheater could be ten to fifteen acres which means that total acquisition could be as much as thirty acres. APrC Commission member Johnson stated that the APrC has detennined that forty acres would be most desirable for all the needs and future needs. APrC Commission member Karson also agreed that adequate land is required for future use before development consumes all the property in the City. City Councilmember Blomquist asked how the wetland area on the Duke Realty site could work into the equation of useable land for the site. Director of Parks and Recreation Vraa stated that the wetland could be a backdrop for the development of buildings,use of trails and other amenities. City Councilmember Blomquist also asked how the wetland area equates to setbacks stating that if the eighty acre is properly developed by Duke Realty and the City;in other words, by placing buildings in the proper location the wetland could be used as a safety zone for fireworks. After further discussion and in a motion by City Councilmember Bakken and seconded by City Councilmember Blomquist,a motion was made to authorize the City to prepare a feasibility study for acquisition of up to forty acres of land currently owned by Duke Realty located north of Lockheed Martin and west of Pilot Knob Road with the understanding that this item would be ratified on the September 7 regular City Council meeting consent agenda. All members voted aye. Mayor Awada then asked that further consideration be given to a task force suggesting representatives from the APrC,APC,EDC,staff,service organizations,0 of July Celebration Committee,EAA,other athletic associations,seniors,Chamber,ECVB and other representatives of special festivals such as Larry Lundberg from Maggies. Both APrC Commission members and City Councilmembers agreed and suggested that the task force be open to any other organizations and that the City Administrator advertise in the local newspaper for two citizen members. City Councilmembers agreed that the task force would be for brainstorming,land boundaries and not specific tasksfor the property. City Councilmember Masin suggested that the'parameters that we used for the Central Area Task Force be reviewed and any service groups or organizations that were consulted in that process be given consideration for this special task force. It was also agreed.that all three(3)corporations should be contacted including Northwest Airlines,Unisys t and Lockheed Martin about their interest in the City acquiring property and using it for various Special City Council Meeting Minutes August 24, 1999 0U243 Page 4 community events. City Councilmember Masin stated that these corporationsmpight have an interest in funding the project if there is a benefit to their companies. Mayor Awada stated that staff will compile information on the special task force for review as a non-action item at the September 7 regular City Council meeting. DISCUSSION RE:ADOPTION OF REGULAR CITY COUNCIL MEETING AGENDA City Councilmember Masin stated that clarification is necessary on how the meeting agenda is adopted specifically regarding consent items. Mayor Awada stated that it is necessary to separate the motion by a majority vote,further stating that you can not vote on parts of the consent agenda as separate items. City Councilmember Masin stated that there is inconsistency on how the nneeting agenda for consent items is approved from the procedure agreed to at a May City Council retrpat. Mayor Awada stated that items can be discussed,but not separated for individual action unless they are placed on the regular City Council agenda. Councilmember Masin stated that the intent of the motion was to place items from the consent agenda on the regular agenda,which was agreed to at the May 25 Council retreat. City Councilmember Carlson said that items may be separated from the consent agenda by a majority vote of the Council. City Councilmember Bakken concurred and added that councilmembers must either vote in the affirmative,negative or abstain on the consent agenda,but can not vote separately on individual items. City Councilmember Carlson suggested that a flow chart be developed that outlines a step- by-step process on the procedure for adopting agendas which would provide clarification to the consent agenda. Mayor Awada clarified that if a councilmember wants to separate an item from the consent agenda there must be a motion to separate the item followed by a majority vote of the Council. She further clarified that a motion would then be made to act on the balance of the consent agenda,allowing for discussion on individual items,which would be followed by the Council's vote. She added that the consent agenda must be voted on in its entirety,but councilmembers may indicate which items they are in opposition to as a basis for voting no on the entire consent agenda. Mayor Awada acknowledged that the Special City Council meeting needs to come to closure to allow for start of the regular Advisory Planning Commission meeting that is scheduled for 6:30 p.m. After a brief discussion,City Councilmember Bakken moved,Mayor Awada seconded a motion to continue the two remaining items on this agenda on how to make a motion and review of the MVTA's strategic plan to the August 31 City Council meeting. City Councilmem'ber Carlson stated that she would like staff to prepare a flow chart for review at a future meeting. ADJOURNMENT There being no further business,the meeting was adjourned at 6:20 p.m. TLH AUGIJST 24, 1999 Date City Clerk ... . MEMO _ city of eagan TO: TOM HEDGES,CITY ADMINISTRATOR FROM: KEN VRAA,DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 29,1999 SUBJECT: COMMUNITY FACILITIES LAND ACQUISITION TASK FORCE The Community Facilities Land Acquisition Task Force completed their task and are prepared to present their recommendations at the workshop session on Monday,November 1. The Task Force was charged with the responsibility of determining how much property would be necessary to acquire to meet the needs of the community for a"community park"and for a future community/recreation center. The site was limited to the"Scenic Enterprise"property located north of Yankee Doodle Road and West of Pilot Knob Road. (Attached is an aerial photo of the site with adjoining properties along with various easements that cross through the property) The Task Force met for five meetings. The Task Force's first meeting was September 9 and was open to everyone who wanted to participate. (A list of those who participated in the Task Force is attached.) The group is a broad based representation of the community and included nearby residents to the site. The first meeting included a review of the assignment given the Task Force, a review of the physical constraints on the property, adjacent property use and the process the Task Force would follow. The Task Force was also given a"homework"assignment to prepare them for the subsequent meetings. That assignment was to define how they would use the property for an event or activity in terms of number of people, elements required for the activity, critical relationships between elements, etc. to help define what they required to meet the activity's needs. For the second part of the assignment,they were asked to visit the site to become familiar with the property in question. Subsequent meetings of the Task Force focused on the needs of the community and the potential elements of a future community/recreation center in order to help define the potential foot print and parking lot requirements. Attached is a brief summary of the various program components the Task Force identified. George Watson, principal planner for Brauer and Associates also attended the meetings. Brauer and Associates is the park planning firm used by the Community Development Department to study a residential/park development proposal in 1996 for the 80 acre site. Mr. Watson recently presented to the Task Force a response to the needs they expressed. A reduction that reflects the minimum space needed to meet the program needs expressed by the Task Force is attached. This analysis was reviewed by the Task Force at their October 18 meeting. TASK FORCE CONCLUSIONS: At the final meeting of the Task Force on October 25,the group asked clarifying questions about the described area and then came to a consensus that the entire area shown in the Brauer graphic is the minimum area that needs to be acquired. The group then went on to say that the area diad not provide for future needs of the community. They continued that it did not allow for expansion of programs identified for the site. Consequently,the Task Force unanimously agreed to recommend that the City Council seek to acquire approximately forty acres. Some members of the Task Force even went further, suggesting that the Council try to acquire the entire 80 acre parcel, and what is not ultimately used could be sold later as "surplus property". Some members were concerned that if the City were to pursue this proposal, it might delay the development of the project site(community center and park) because it would take all the funding. Representatives of the Task Force were selected to speak to the Council about the site and the community/recreation center needs. The Council may see other Task Force members at the meeting. A • .............................. �\�\\ s iOr * f p iw 3 a � _ ae _ 3 _ u, A Raleigh Seelig Sue Hegarty g g Eagan Convention & Visitors Bureau Pete Malamen 1774 E. Bluestone Dr. 1474 Yankee Doodle Road 3053 Woodlark Lane , Eagan, MN 55122 Eagan,MN 55122 Eagan, MN 55121 Robert Kane Carla Heyl Kevin Larson 1795 Carnelian Lane 1306 Kolstad Lane 4225 Yorktown Drive Eagan, MN 55122 Eagan, MN 55123 Eagan, MN 55123 Larry Lundberg Mike Ferber Tim Stale 4140 Prairie Ridge Road Y Eagan,MN 55123 725 Granite Drive 4236 Trenton Road Eagan, MN 55123 Eagan, MN 55123 Clyde Thurston Jeff McCormick Paul Teske 4712 Penkwe Circle 14366 Ebony Lane 2292 Clark Street Eagan,MN 55122 Apple Valley, MN 55124 Eagan, MN 55122 Susan Mandel Lee Markell Joe Bari 3154 N. Jurdy Court 895 Park Knoll Drive 3033 Timberwood Trail Eagan,MN 55121 Eagan, MN 55123 Eagan, MN 55121 Cathy Clark Margo Danner Mike McGinn 3246 Black Oak Drive 2037 Flint Lane 1451 Blackhawk Lake Dr. Eagan,MN 55121 Eagan,MN 55122 Eagan,MN 55122 Patsy Schroeder Gunnar Isberg Tom Wilson 12970 Exley Ave. 1528 Blackhawk Rd. Ct. 1476 Englert Rd. Apple Valley,MN 55124 Eagan, MN 55122 Eagan, MN 55122 A� Donna Tilsner Holly Duffy Shirley Lawrence John Willenburg Ken Vraa 3885 Cinnabar Dr. 4068 Magnetite Point Tom Hedges Eagan, MN 55122 Eagan, MN 55122 Jamie Verbrugge Joanna Foote Paula Nowariak Jeff Asfahl Ann Carlon Terry Davis Ray Wade Eagan Visitors &Convention Bureau 4895 Safari Pass 4283 Amber Dr 1474 Yankee Doodle Road Eagan, MN 55122 Eagan, MN 55122-2690 Eagan, MN 55122 r Jan Stapleton Dan Kahnke Dan Klekner Northern Dakota County Chamber 781 Elrene Ct 4336 Dorchester Ct 1474 Yankee Doodle Rd Eagan,MN 55122 Eagan, MN 55123 Eagan, MN 55123 Jerry Marko Judy Stewart Martin DesLauriers 13960 Herald Way 4106 Blackhawk 4526 South Mallard Trl Apple Valley, MN 55124 Eagan, MN 55122 Eagan, MN 55122 (gone) George Watson Brauer&Assoc, Ltd. Suite 1 10417 Excelsior Blvd Hopkins,MN 55343 R Identifiable]Elements: Primary User/Event t Open Face Stage,w/elect.&lighting Bandshell,Espress,July 4 Natural Bowl(1/2-bowl)shaped terrain Changing Area/Room Bandshell,July 4,Yankee,Espress Storage Room/Space Bandshell,July 4,Yankee,Espress 100 Amp./220 plug Electrical Service July 0,Yankee Doodle min.20 outlets Sound System Espress Fest,July 4`s, Bandshell 15,000 watt P.A r Bathrooms All Flat ground area(for vender booths,etc.) Yankee,July 4'b Parade Route w/feeder streets&staging/drop-off areas July 4's,Eagan Go Bragh Drinking Water All Non-drinking water July 4`h,Yankee Parking Fireworks,Bandshell events Pathways All Pedestrian Lighting g g Sufficient safety radius w/viewing radius Fireworks Marquee/Reader Board All Fencing/Gated Entrance Large Music/Ticketed Events Telephone(s) All ADA Accessible All Large Movie Screen/Projection surface Picnic Area/Benches Public Gardens Bon Fire Ring Other representative events suggested and"features" Farmers Market, Winter Activities,Tree Lighting,Celebrations centered around holidays,landscaping, flower beds,(urban gardens)fountains,art exhibits,concessions booths. 0 P Community Center Needs List Senior Center: • Large kitchen w/2 refrigerators, 2 stoves, lots of cupboards • Large library w/TV • Exercise room/game room/craft rooms/computer rooms • Several smaller rooms for more activities--some carpeted, some tile • Shared space for storage • PA system • Piano EAA: Gymnasiums)(basketball, inst baseball/softball • 4 full-court basketball/hard court-bleachers, spectator space,movable benches, equipment room • 4 lane indoor`track • movable batting cages (ceiling) • Office space - computer space • Kitchen • Eating/meeting room space Lioness: • Space for style show or similar events • Banquet space/hall • Garage sale space • Area to display awards • Beer tent Historical Society: • Space for storage/filing, archiving of materials • Office/computer work area • Work area for processing/inventorying and clean-up of materials • "Library"/Public work space for public access of H.S. Files/documents • Display Cases in public community center areas/hallways, etc. • Display room for larger exhibits/public displays Art House: • Larger space to orient large groups • Display area rooms/sales area Youth/Teens/Family Programs: • Coffee House"hang-outs"- Comfortable couches/bean bags • Sound system • Computer/games • Day care centers - days & evenings • Non-adult size spaces/bathrooms/fixtures(could be child care space w/other programs • Family-oriented space • Multi-purpose areas &storage 13 r•._._._._...._.�._._._._._.�.�. i { I . i 1 i i � ! • i �✓� I � d i O I Umsys j I oo 1 LAND WITHIN 3 VEIMCAL FEET OF 100 YR FLOOD G ELIVATION 4ACRES 1 Northwest :; Airlines LAND WIi'HIIN 100 YR FLOOD 1 1 r ELEVATION-10.8 ACRES 1 \ 845.6-BUILDING }+ *4'�;`'� CIVIC STAGE AND STRUCTURED 1 . SETBACK ELEVATION a i i r+ SEATING FOR 400300 SPECTATORS -Ll1ND SUITABLE FOR STRUCTURAL; 1';; '`; ' ' POSSIBLE CONCERT STYLE SEATING • DEVELOPMENT-82 ACRES C; EXPANSION FOR 5,500 SPECTATORS 1 #!�M 402 �•! •!i 81• / 81• t• s_. STUDYAREA-45+/-ACRES; ,a 1 i NSP EASEMENT ,> I. UTILITY EASEWENT B ` FIREWORKS '��� DISCHARGE AREA Y � L IM m m .... .... 1 • ADDTf1ONAL AREA"OUT SIDE STUDY AREA" ••�i = 1 LIMITS RECOMMENDED FOR ACQUISITION =` '=;_' __ • \ ) AREA OF SIGNIFICANT VEGETATION AND 1 VISUAL ACCESS TO PUBLIC FACILITIES-8 ACRES j 1 \ / PARKWAY DRIVES • Duke Realty Development ment ! ! I _ j 1 Central Park Property Analysis I Lockheed • Martin j Schematic Land-Use "-o 1 O O ! a 2oa eoa soo' '— —' Fig. 10 j Scale: 1" =400' North ._.\_._._._................ f e MEMO city of eagan TO: City Administrator Hedges FROM: Finance Director/City Clerk VanOverbeke DATE: October 28, 1999 SUBJECT: Potential Funding For Land Acquisition At your request,I am providing this information about potential funding sources available for use in the acquisition of land to be used primarily for recreational or park purposes. While it is somewhat difficult to determine actual dollar amounts that might be available on short notice, I believe that the following options and estimates provide a reasonable starting point. I have considered only potential sources from non-operating funds. • General Obligation Bonds This funding source provides the most flexibility in terms of how much money could be available,tempered by the fact that it requires a referendum. Bonds could be used in connection with amounts available from any other source or combination of sources. • Park Site Acquisition&Development Fund The Advisory Parks Commission in their 2000-2004 CIP recommendations calculated that there would be$2,550,000 available to spend during that five-year time frame. The estimate was based on approximately$2,058,960 in cash being available at January 1,2000. The cash balance could probably be increased by another$400,000 due to additional Park Dedication revenue received during 1999,generating a total available of$2,458,960. Any assumption that some or all of this money is available for a current acquisition should recognize the impact on the proposed CIP,as there are no replacement funds available absent a referendum. Given the time frame on the request for information, I have not had the opportunity to review this information with Director of Parks and Recreation Vraa. Certainly,Ken and the Commission understand the implications of redirecting this revenue source better than I do. • Community Investment Fund The CIF has a currently available cash balance of approximately$1,133,000. I am not aware of funding priorities for this balance. If the generator project goes forward,the CIF is a possible funding source for that expenditure. There will be additional money coming into the CIF over a period of time. For example,there is an assessment balance of$221,000,however it is currently deferred under green acres. The money will be available when and if the property looses its green acres status and is collected. There are a number of other receivable balances that will be collected over a period of time. Since they are not cash,I do not consider them available to finance anything else at this time. I expect that in future years as more special assessment bonds are retired additional money from those debt service funds will be available for the CIF as well. However,I feel that it would be inappropriate to attempt to use any of that money at this time. • Other There are at least a couple of Funds that have the capacity to loan money to another fund for the purpose of acquiring land,however that type of loan would need to be approved from a legal standpoint and there would need to be a defined and dedicated revenue stream to make repayment. This type of funding could be seen as circumventing the referendum process,especially if tax revenues are used to repay the; loan. There is at least one parcel of City owned property within the City that could be sold with the proceeds used as a revenue source for purchase of something else. However,that particular parcel was purchased with Storm Sewer Trunk funds, and sale proceeds should probably go back to that source. I believe that these are the options that could be given consideration for funding of the acquisition of land to be used for Recreational or Park purposes. Perhaps with some brainstorming ithe list could be expanded or modified. Please let me know, if you would like anything else or if you would like clarification on anything in the memo. Finance Director/City Clerk l t DATE: Tuesday, October 26, 1999 — 10:30 am TO: Mayor and Council Members FROM: Peggy Carlson, Council Member SUBJECT: Roundtable and Additions to Department Head Business I am requesting that the mayor and council consider the following: Roundtable be officially deleted from all future agendas, All council matters that are rational and relevant be discussed during department head business To aid the discussion of the new item and/or bring clarity to the issue, a written summary, including any motions (very brief and informal) would be submitted the Monday, before noon, so that it may be sent out with the Monday packet. Each council member and the mayor, along with any department heads, staff or private organization that Is directly affected by the agenda item would receive a copy of the request and summary. If key staff or private parties are not locatable, then the administrator would so note who was unable to be notified. Should staff or the majority of council believe that constructive dialog regarding the issue requires further research or time, then it would become necessary to place the item on a future meeting or workshop agenda and the extension should be found acceptable by council. The member asking for the addition should be available for questions and/or inquire if any further clarification will be needed on the issue. Robert's Rules of Order would require a motion during "Adopt the Agenda", the motion would need a second and the motion would need to pass. MOTIONS TO BE CONSIDERED: A motion that Roundtable be deleted from all future agendas, A mo&n that Department Head Business will be where the mayor and council members address an item that is not on the agenda. A written summary,1koluding any potential mations, on the item must be submitted by noon on the Monday before the official meeting. 6516818311 > CITY OF EAGAN ,TEL=6516814612 10/26199 15:15