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10/20/2015 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING OCTOBER 20, 2015 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE 11. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. RECOGNIZE the retirement of Detective Dave Bork for his twenty-two years of service to the citizens of Eagan IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. APPROVE a Resolution to accept a donation from Eagan Lions Club in the amount of $10,000 for Old Town Hall improvements F. APPROVE Final Subdivision — Preusse 3rd Addition G. APPROVE an extension of the Interim Use Permit for Fairview Family Clinic H. DIRECT Preparation of an Alternative Urban Area -wide Review (AUAR) I. APPROVE a Resolution to accept a donation from Jon Anderson for donation of 100 artist canvases to Eagan Art House J. RECEIVE Final Assessment Report for Project No. 1163 — Pines Edge 1st Addition — Street Improvements and Schedule Public Hearing for November 17, 2015 K. RECEIVE Final Assessment Report for Project No. 1164 — Red Pine Lane (TH 3 to Weston Hills Drive) — Street Improvements and Schedule Public Hearing for November 17, 2015 L. RECEIVE Final Assessment Report for Project No. 1159 — Duckwood Drive (Denmark Avenue to Lexington Avenue) — Street Improvements and Schedule Public Hearing for November 17, 2015 M. RECEIVE Final Assessment Report for Project No. 1167 —Thomas Lake Road (Cliff Road to Diffley Road) - Street Improvements and Schedule Public Hearing for November 17, 2015 N. RECEIVE Final Assessment Report for Project No. 1170 — Wilderness Run Road (Pilot Knob Road to Capricorn Court) - Street Improvements and Schedule Public Hearing for November 17, 2015 0. RECEIVE Final Assessment Report for Project No. 1175 — Northwood Parkway & Promenade Avenue - Street Improvements and Schedule Public Hearing for November 17, 2015 P. APPROVE Resolution In Support of Dakota County's 5 -Year Transportation Capital Improvement Program (2016-2020) Q. REJECT Bids for Contract 15-23, Well 3 Pumphouse Restoration R. APPROVE Change Order No. 1, Contract 15-01— Citywide Street Improvements S. APPROVE Change Order No. 1, Contract 15-02 — Citywide Street Improvements T. APPROVE Final Payment Contract 15-14, Black Hawk Middle School/Deerwood Elementary Water Quality Improvements U. APPROVE Final Payment Contract 15-18, Deerwood Elementary Water Quality Improvements V. APPROVE Final Payment Contract 15-21, LeMay Lake Alum Treatment W. APPROVE Final Payment Contract 15-22, Citywide Traffic Signal Painting X. APPROVE Resolution of Support Dakota County 10 -Ton Roadway Designations Y. APPROVE Master Partnership Contract with Minnesota Department of Transportation Z. APPROVE Master Water Stewards Program Partnership with Freshwater Society AA. CANCEL Public Hearing to Vacate Public Street Easement for Kingswood Ponds Road (Document No. 1457939) BB. APPROVE the 2015-2016 Airport Relations Commission Work Plan CC. RECEIVE Final Assessment Report for Project No. 1141— Elrene Road — Street Improvements and Schedule Public Hearing for November 17, 2015 DD. APPROVE Telecommunications Lease Amendment Agreement with T -Mobile V. PUBLIC HEARINGS A. INTENT to issue bonds to finance projects in the 2016-2020 Facilities Capital Improvement Plan B. APPROVE Final Assessments Project No. 1074 - Braun Sunrise Addition — Street Improvements C. APPROVE Final Assessments Project No. 1166 — St Charles Wood — Street Improvements D. APPROVE Final Assessments Project No. 1123 — Cedar Heights — Street Improvements E. APPROVE Final Assessments Project No. 1168 — Waters Edge — Street Improvements VI. OLD BUSINESS VII. NEW BUSINESS A. PRELIMINARY SUBDIVISION — Laugen Legacy / Deena Laugen - A Preliminary Subdivision to create 2 single family lots located at 1365 Deerwood Drive B. PRELIMINARY SUBDIVISION and CONDITIONAL USE PERMIT- Wyatt Sharing and Caring / Peter Deanovic - A Preliminary Subdivision of approximately 33 acres to create 3 lots and one outlot and A Conditional Use Permit use permit for outdoor storage located at 510 Lone Oak Road VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes D. OLD BUSINESS E. NEW BUSINESS 1. RECEIVE APPLICATION for Minnesota Investment Fund Allocation for Prime Therapeutics Expansion and SCHEDULE Public Hearing for its Consideration on November 17, 2015 F. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT 4° C!tyofEaafl eye TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: OCTOBER 16, 2015 SUBJECT: AGENDA INFORMATION FOR OCTOBER 20, 2015 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the October 20, 2015 City Council agenda, the following items are in order for consideration. Recognitions and Presentations Information Memo October 20, 2015, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS A. Recognize The Retirement Of Detective Dave Bork For His Twenty -Two Years Of Service To The Citizens Of Eagan Facts: ➢ Detective Bork was hired on November 3, 1993. > Although he was assigned to investigations for a majority of his career, he performed other functions within the department which Chief McDonald will describe in more detail. > Detective Bork will be presented a plaque in appreciation of his service. Attachments: (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of October 6, 2015 regular City Council meeting as presented or modified. Attachments: (1) CA -1 October 6, 2015 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota OCTOBER 6, 2015 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley arrived at 6:30 p.m. A regular meeting of the Eagan City Council was held on Tuesday, October 6, 2015 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Parks & Recreation Director Johnson, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Police Chief McDonald, Fire Chief Scott, and Executive Assistant Stevenson. AGENDA City Administrator Osberg noted staff is asking to remove Consent Item K. - Authorization to execute Joint Powers Agreement with Dakota County to use City Broadband Conduit along Johnny Cake Road between Eagan City Hall and Dakota County Western Service Center in exchange for Fiber Strands from the agenda. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of September 8, 2015 Special City Council meeting, and September 15, 2015 regular City Council meeting as presented or modified. B. Personnel Items 1. It was recommended to accept the resignation/retirement of Paul Olson, Superintendent of Parks Maintenance. 2. It was recommended to approve an amendment to the City's Information Technology Policy, Section 3.10: Cell Phone, Smartphone, Tablet, Data Card, and/or Pages. C. It was recommended to ratify the check register dated September 11, 18, 25, 2015 as presented. D. There were no contracts to consider at this time. E. It was recommended to approve a resolution to accept a donation from Minnesota Energy Resources in the amount of $1,400 for the Fire Department and authorize the necessary budget adjustment. City Council Meeting Minutes October 6, 2015 2 page F. It was recommended to approve a resolution to accept a donation from Eagan Residents in the amount of $50 for the Fire Department and authorize the necessary budget adjustment. G. It was recommended to approve a resolution accepting a $1,000 donation from the Eagan Rotary Club and allow staff to make corresponding budget adjustments to the police and fire 2015 budgets. H. It was recommended to approve a resolution accepting a $500 donation from the Dakota County Elk's Club and allow staff to make corresponding budget adjustments to the police 2015 budget. I. It was recommended to approve a Final Plat to create one lot upon 1 acre located at 4095 Blackhawk Road. J. It was recommended to approve an Easement and Right -of -Way Vacation of public easements and right-of-way on Unisys Park Addition and Lot 2, Block 1 Unisys Park 2"d Addition, north of Yankee Doodle Road (CSAH 28) and west of Pilot Knob Road. It was recommended to approve a Final Subdivision (Central Park Commons) to create four lots and five outlots, upon approximately 47 acres located north of Yankee Doodle Road (CSAH 28) and west of Pilot Knob Road. It was recommended to approve a Final Planned Development for an approximately 98,000 s.f. retail building Lot 1, Block 1, Central Park Commons. It was recommended to approve a Final Planned Development for an approximately 111,000 s.f. multi -tenant retail building on Lot 2, Block 1, Central Park Commons. K. Item was removed. L. It was recommended to authorize the submission of a grant from the Metropolitan Regional Arts Council in the amount of $5,000 for a Community Arts Grant. M. It was recommended to approve Change Order #2 for the Fire Station Four remodel project. N. It was recommended to approve a resolution calling for a public hearing on consent to the issuance of educational facilities revenue bonds and authorizing the publication of a notice of the hearing related to the Minnesota Autism Center project. O. It was recommended to receive the Final Assessment Roll for Project 1157 (Blackhawk Hills and Blackhawk Hills 2nd Additions —Street Improvements) and schedule a public hearing to be held on November 2, 2015. P. It was recommended to receive the Final Assessment Roll for Project 1162 (Mallard Park 3rd, 4th Additions — Street Improvements) and schedule a public hearing to be held on November 2, 2015. Q. It was recommended to receive the Final Assessment Roll for Project 1165 (Rooney Addition —Street Improvements) and schedule a public hearing to be held on November 2, 2015. R. It was recommended to receive the Final Assessment Roll for Project 1169 (Wilderness Run 1st & 3rd Additions — Street Improvements) and schedule a public hearing to be held on November 2, 2015. S. It was recommended to receive the Final Assessment Roll for Project 1158 (Cedar Grove 8th Addition —Street Improvements) and schedule a public hearing to be held on November 2, 2015. T. It was recommended to approve an amended and restated Joint Powers Agreement between the Cities of Apple Valley and Eagan regarding the Firearms Training Facility. U. Item was removed. V. It was recommended to adopt a resolution approving an Exempt Permit for Moms & Neighbors Inc., to conduct a raffle on November 13, 2015 at Coopers Restaurant, 4185 South Robert Trail. City Council Meeting Minutes October 6, 2015 3 page W. Item was removed. X. Item was removed. Y. It was recommended to approve Change Order #1 to Contract 15-09 (Citywide Trail & Parking Lot Improvements) and authorize the Mayor and City Clerk to execute all related documents. Z. It was recommended to approve Change Order #2 to Contract 15-09 (Citywide Trail & Parking Lot Improvements) and authorize the Mayor and City Clerk to execute all related documents. AA. It was recommended to approve an increase of $135,000 to the 2015 Vehicles and Equipment Capital Improvements Plan (CIP) Budget for the purchase of certain snow and ice control equipment and authorize the Mayor and City Clerk to execute all related documents. BB. It was recommended to approve a resolution requesting the Minnesota Commissioner of Transportation's approval of the revocation of an existing street segment on the City of Eagan's Municipal State Aid (MSA) roadway system. CC. It was recommended to approve the plans and specifications for Contract 15-11 (Well #22 — Water System Development) and authorize the advertisement for a bid opening to be held on November 2, 2015. DD. It was recommended to receive the petition to vacate a public street easement known as Kingswood Ponds Road (Document No. 1457939) and schedule a public hearing to be held on November 2, 2015. EE. It was recommended to approve the final payment for Contract 14-06 (Denmark Sanitary Lift Station Improvements) in the amount of $20,000 to Ryan Contracting Company, and accept the improvements for perpetual City maintenance subject to warranty provisions. PUBLIC HEARINGS Variance — Kwik Trip City Administrator Osberg introduced the item noting the site is currently occupied by a 6,300 SF motor fuel station and convenience retail store. The Council is being asked to consider approval of a variance to allow a detached trash enclosure on property located at 4600 Slater Road. City Planner Ridley gave a staff report. Steven Lowe, Kwik Trip, was present and available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Variance to allow a detached trash enclosure on property located at 4600 Slater Road, subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. City Council Meeting Minutes October 6, 2015 4 page 2. A building permit is required prior to commencing construction. 3. The enclosure shall be constructed of brick materials to match the principal structure. 4. The enclosure shall have gates providing 90% opacity, of a durable and low -maintenance material in a color that matches or is complementary to the brick. 5. The door to the storage area shall be painted to match the brick. There are no old business items to be heard. OLD BUSINESS NEW BUSINESS Interim Use Permit — Rebecca Carter City Administrator Osberg introduced the item noting the applicants submitted an application for an Interim Use Permit to allow kennel operation for up to 12 dogs in a residential area for a period of 24 months. The Council is being asked to approve an Interim Use Permit to allow a kennel in a residential zoning district for property located at 1049 McKee Street. City Planner Ridley gave a staff report. Rebecca Carter, applicant, explained the background of her business, and her request for the Interim Use Permit. Mayor Maguire opened the public comment. Dave Carter, 1049 McKee Street, stated his support for the request. Don Lee, 1037 Beatrice Street, stated his concern with local government impeding on a home-based business in general. There being no further public comment, Mayor Maguire turned the discussion back to the Council. The Council discussed the IUP. After further discussion, the majority of the Council was in favor of approving a 9 month term for the Interim Use Permit, allowing a maximum of 8 dogs on site, and a site inspection by Animal Control in February. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve an Interim Use Permit to allow a kennel in a residential zoning district for property located at 1049 McKee Street, subject to the following conditions: Aye: 4 Nay: 1 (Mayor Maguire opposed) 1. The permit shall terminate on June 1, 2016. 2. A maximum of 8 dogs is allowed at any given time. 3. All parking supporting the use shall occur off-street. 4. The property owner/operator shall maintain a valid Kennel License and meet the Kennel Licensee requirements. City Council Meeting Minutes October 6, 2015 5 page 5. The property owner/operator shall provide the City a waste storage and removal plan for review and approval by Animal Control. 6. The Interim Use Permit shall be subject to an administrative review in February 2016. The purpose of which shall be to determine that the conditions of the permit are being met. The Interim Use Permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. Conditional Use Permit — PODS City Administrator Osberg introduced the item noting the site is presently occupied by a 218,000 SF office/warehouse building that was constructed in 1998. The Council is being asked to approve a Conditional Use Permit to allow the outdoor storage of PODS containers, on property located at 980 Aldrin Drive. City Planner Ridley gave a staff report. The applicant was present and available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Conditional Use Permit to allow the outdoor storage of PODS containers, on property located at 980 Aldrin Drive, subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The PODS containers shall be stacked not more than two high, or exceed a total height of 16 feet. 3. For security, all PODS containers shall be empty, and all PODS containers shall be locked to prevent unauthorized access into the units. 4. The applicant shall relocate trash containers inside the building, or provide a plan for construction of an enclosure(s) for City staff review and approval, prior to release of the Conditional Use Permit for recording. Construction of any new trash enclosure(s) shall be completed by July 1, 2016. 5. Landscape screening shall be added to screen the storage area from both the street and the school the south. 6. A landscape plan shall be provided for staff review and approval, prior to release of the Conditional Use Permit for recording. Landscaping shall be installed by July 1, 2016. 7. Building address numbers shall be reviewed and replaced if necessary to comply with the provisions of Section 2.78 of City Code. Conditional Use Permit — Matheson Gas City Administrator Osberg introduced the item noting the property is 12 acres in size, of which 2.5 acres are wetlands. The site is presently occupied by a 33,000 SF warehouse building that was constructed in City Council Meeting Minutes October 6, 2015 6 page 2003. The Council is being asked to approve a Conditional Use Permit to allow the outdoor storage of compressed and liquefied gases, vehicles and trailers, on property located at 3191 Mike Collins Drive. City Planner Ridley gave a staff report. The Matheson Group was present and available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Conditional Use Permit to allow the outdoor storage of compressed and liquefied gases, vehicles and trailers, on property located at 3191 Mike Collins Drive, subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council and proof of its recording provided to the City. 2. The outdoor storage shall be limited to those items identified, and located as illustrated, on the revised Site Plan received September 14, 2015. 3. The applicant shall install bollards per the Site Plan received September 14, 2015. 4. No additional outdoor storage shall be allowed. 5. All parking and storage areas shall be properly maintained to prevent deterioration. 6. The chain link and barbed wire fence shall not exceed 7 feet in height. 7. The applicant shall provide a landscape plan that includes the addition of multiple coniferous trees to screen the outdoor storage from the public right-of-way. Comprehensive Guide Plan Amendment — MVZ, LLC Mayor Maguire introduced the item and provided an overview of the process. He noted the Council is being asked to submit a comprehensive guide plan amendment to the Metropolitan Council to change the land use designation from Special Area/Major Office to Special Area/Mixed Use for approximately 194 acres located at 2800 Lone Oak Parkway. City Planner Ridley gave a staff report. Kevin Warren, Vikings Chief Operating Officer, provided some background information on the current Vikings facilities located in Eden Prairie. He stated the Vikings ownership group is excited to explore the subject site and noted how the team wanted to build a "live, work, play" environment with a hotel, conference center, housing and retail. Steve Poppen, Minnesota Vikings Chief Financial Officer, walked through a Power Point presentation that described the mix of uses and the overall vision for the development. Don Becker, Minnesota Vikings Stadium Project Executive, explained the type of housing proposed in the development. Mayor Maguire opened the public comment. City Council Meeting Minutes October 6, 2015 7 page Steve Chavez, Eagan resident and Metropolitan Council member, stated his support for the project and the unique opportunity it presents for the community. Greg Miller, Interstate Partners, stated his support for the project. Brent Cory, President of Eagan Convention & Visitors Bureau (ECVB), stated the ECVB's support for the project. Tom Caneff, President of the local board with People Praise in Trinity School building, stated his support for the project. Vicki Stute, President Dakota County Regional Chamber of Commerce, stated her organizations support for the project. There being no public comment, Mayor Maguire turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to direct staff to submit a Comprehensive Guide Plan Amendment to the Metropolitan Council to change the land use designation from Special Area/Major Office to Special Area/Mixed Use for approximately 194 acres located at 2800 Lone Oak Parkway. Aye: 5 Nay: 0 The Council took a 10 minute break. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire noted, earlier today he and Councilmember Hansen attended the Lakeshore Townhomes dedication event. A plaque recognizing the work of the City of Eagan in the CDA project was presented to Mayor Maguire. DIRECTOR OF COMMUNITY DEVELOPMENT Director of Community Development Hohenstein noted two of our higher profile apartment projects have their full Certificate of Occupancy and are now leasing. If interested, you can visit the sales offices of The Flats and CityVue apartments. VISITORS TO BE HEARD There were no visitors to be heard. City Council Meeting Minutes October 6, 2015 8 page ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 8:20 p.m. Aye:5 Nay:O Date Mayor City Clerk Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items Item 1 Action To Be Considered: Approve the hiring of the following seasonal and part-time employees: ➢ Joseph Ahlstrom, Fire Fighter ➢ Andrew Frankenfeld, Fire Fighter ➢ Tyler Haege, Fire Fighter ➢ Thomas Horton, Fire Fighter ➢ Scott Ingalsbe, Fire Fighter ➢ Andrew Klees, Fire Fighter ➢ Charles Krengel, Fire Fighter ➢ Tyler Ostman, Fire Fighter ➢ Mitchell Williams, Fire Fighter ➢ Garrett Runing, Parks & Recreation seasonal ➢ Thomas Schoenecker, Park Maintenance Seasonal ➢ Cameron Jackson, Park Maintenance Seasonal ➢ Robert Lundeen, Recreation Official ➢ Carli Bruckmueller, Manager on Duty ➢ Taylor Anderson, Building Attendant ➢ Aliona Durig, Building Attendant ➢ Wyatt Jones, Building Attendant ➢ Hannah Keuler, Building Attendant • Quinn Las, Building Attendant ➢ Sara Morse, Building Attendant ➢ Megan Olson, Building Attendant ➢ Sarah Phillips, Building Attendant ➢ Katherine Rhone, Building Attendant ➢ Nathan Rock, Building Attendant ➢ Rosalinda Rosales, Building Attendant ➢ Augustina Teuber, Building Attendant Attachments: (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check register dated October 2 and 9, 2015 as presented. Attachments: (2) CC -1 Check register dated October 2, 2015 CC -2 Check register dated October 9, 2015 Agenda Information Memo October 20, 2015, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: None. There are not any contracts to consider at this time. Attachments: (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA E. Approve a Resolution to Accept a Donation from the Eagan Lions Club in the amount of $10,000 for the Renovation and Restoration of the Historic Eagan Old Town Hall Action To Be Considered To approve a resolution to accept a donation from the Eagan Lions Club in the amount of $10,000 for the renovation and restoration of the Historic Eagan Old Town Hall. Facts: > The Eagan Lions Club is donating $10,000 for the renovation and restoration of the Historic Old Town Hall. > The funds will be applied to allow for the installation of air conditioning at the Historic Old Town Hall. ➢ The attached Resolution authorizes the proceeds of the donation to be used for the installation of air conditioning at the Historic Old Town Hall. Attachments: (1) CE -1 Resolution CITY OF EAGAN RESOLUTION ACCEPTING A DONATION Eagan Lions Club WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, Eagan Lions Club has presented a donation in the amount of $10,000 as part of their support for the Old Town Hall improvements. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted; BE IT FURTHER RESOLVED, that the City sincerely thanks the Eagan Lions Club for their gracious and generous donation. ADOPTED this 20`h day of October, 2015. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Motion by: Seconded by: Those in Favor: Those Against: Date: 10-20-15 Its Clerk Agenda Information Memo October 20, 2015, Eagan City Council Meeting Consent Agenda F. Final Subdivision for Preusse 3rd Addition — Dan Rogers Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Final Subdivision (Preusse 3rd Addition) to relocate a shared boundary for properties located at 4131 and 4141 Old Sibley Memorial Highway. Facts: ➢ The Preliminary Subdivision was approved on April 21, 2015. ➢ As proposed, the lots comply with 1-1 (Limited Industrial) standards. ➢ The plat has been reviewed by staff and is consistent with the preliminary approvals. ➢ All documents and agreements are anticipated to be in order for execution at the City Council meeting on October 20, 2015. Issues: None Attachments: (2) CF -1 Location Map CF -2 Final Plat ocation Ma .<z 4.(15 (I) 0 LL 0 0 0 0 0 0 WEST UNE or TNE SW I/4 or SEC. 7 MINNESOTA DEPARTMENT OF \ MANSPORTATION RIGHT OF WAY PlcAT NO. 19-5 \% Agenda Information Memo October 20, 2015, Eagan City Council Meeting CONSENT AGENDA G. Approve Extension of Interim Use Permit - Fairview Health Services Action To Be Considered: To approve an extension to the Interim Use Permit approval for property located at 1440 Duckwood Dr. Facts: ➢ The City Council initially approved the Interim Use Permit (IUP) on January 7, 2014, to allow a temporary modular building to be place on the property. ➢ The IUP was approved for a two -term, which expires December 31, 2015. • Fairview intends to relocate to a larger facility within the next 1-2 years to address Tong -term space needs. Until that time, Fairview continues to have need for the modular building at this site. ➢ Approval of the IUP extension will set a new expiration date of Apr/130, 2017, or until Fairview Clinic vacates the building, whichever occurs first. Issues: None Attachments: (2) CG -1 Location Map CG -2 Letter of request for extension ocation Ma •� 0 0 a) 0 a 9 0 0) a rn m <z a7 0 Y a 0 r nm- 0 0 0 0 0 — o UNIVERSITY OF MINNESOTA MEDICAL CENTER 88 FAIRVIEW September 29, 2015 City of Eagan 3830 Pilot Knob Rd. Eagan, Mn 55122 Re: Extension of Interim Use Permit- Modular Unit 1440 Duckwood Dr. Dear City; Riverside Campus 2450 Riverside Avenue Minneapolis, MN 55454 Tel 612-672-6000 University Campus 420 Delaware Street Southeast Minneapolis, MN 55455 Tel 612-273-3000 In January 2014, the City Council approved our application for an Interim Use Permit to place a Modular office unit behind the Fairview Eagan Clinic at the above referenced address. The Permit expires December 31, 2015. This is to request an extension of the interim use until we are able to relocate the clinic into a new building in the Central Park Commons development. The new medical office building is tentatively scheduled to be ready for our occupancy in November 2016. The modular unit would be removed after the clinic relocates. All efforts are being taken by ourselves and the developer to assure the new building is ready for occupancy as soon as possible. The clinic is currently very active and the modular unit provides office and meeting space which would reduce patient care space if not housed in the unit. At the time of our original application, we were perhaps optimistic in thinking that the new development and construction of the new building could have been accomplished by the end of this year; but the developer is now able to commence construction for delivery next year. Please let me know what we need to do in order to extend the Interim Use Permit as described above. Your consideration of this request is greatly appreciated! Thank you! Sincere,ly,,„ Dan R. Harrington Facility Project Manag 612 672-2298 Dharrinl@fairview.org RECEIVED OCT 01 Y015 Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA H. DIRECT Preparation of an Alternative Urban Area-wide Review (AUAR) Action to Be Considered: To direct preparation of an Alternative Urban Area-wide Review for the 194 acre area in northeast Eagan bounded by Highway 149, I-494 and Ames Crossing. Facts: On October 6, 2015, the City Council directed staff to submit an amendment to the Comprehensive Plan to change the land use designation from Special Area/Major Office to Special Area/Mixed Use for the area referenced above.. The MVZ, LLC concept plan anticipates development with an intensity and scale that requires a mandatory environmental review. The City of Eagan is the Responsible Governmental Unit (RGU) for this process. Once prepared, the AUAR is submitted to the Environmental Quality Board (EQB) by the City of Eagan per Minnesota Rule 4410.3610. Ultimately, after the AUAR has been published and the comment period has expired, the Eagan City Council will adopt AUAR document and Mitigation Plan, if any. Attachments: (1) CH-1 Project narrative City of Eagan Narrative Submittal Comprehensive Guide Plan Amendment August 28, 2015 Introduction/Site and Location Description The 200 -acre planned development site that is the subject of this Application is located in the northeast quadrant of the intersection of State Highway 149 (Dodd Road) and Interstate 494 in the City of Eagan between Lone Oak Parkway and Ames Crossing Road (See EX -1). The "Subject Site" is currently home to the vacant Northwest/Delta Airlines Headquarters building and the affiliated, and also vacant, Flight Simulator Building (see EX -2) and includes Outlot A, Novus Addition, platted by Interstate Partners in 2005, and a parcel that is adjacent to Outlot A and Interstate 494. Applicant, MVZ Ventures, LLC., or an affiliate of Applicant desires to re -develop this site into a mix of retail (potentially with multifamily residential or office uses built over the top), office (potentially including medical office), additional multifamily residential (potentially including senior housing), hospitality, an athletic/recreational complex with stadium and corporate facilities, together with trail, open space, water/wetland and other amenities. Applicant requests an amendment to the current comprehensive guide plan for this area of the City of Eagan to enable the City to zone the Subject Site to permit this mix of uses at the approximate densities this Narrative describes. Submittal Material In addition to this Narrative, Applicant's Comprehensive Guide Plan Amendment submittal package includes the following: • Application fee - $500 check. ® Development Application form with two current property owner signatures. • ALTA Survey of the Delta Airlines part of the Subject Site dated June 2015, and a February 14, 2008 survey of the Interstate Partners part of the Subject Site. Novus Addition Plat. • Certified mailing list and mailing labels for property owners within 350 feet of the boundaries of the subject property. • Concept Site plan and visual attachments. • Flash Drive copy (pdf file) of the submittal, Comprehensive Guide Plan Designation (Current and Proposed) Currently, the Subject Site is guided for "SA/MO" (Special Area/Major Office). This zone permits Corporate Office and Office Showroom uses. The original guide plan density is shown in the table on the next page. The GSF calculations below incorporate the densities approved in the May 7, 1985 Planned Development Agreement relating to the Subject Site between the City and Laukka-Beck Eagan, as amended by the September 21, 2010 Amendment to Planned Development Agreement between the City and Delta Airlines. f. -'{i."4=.-1 'of z- , Parcel Corporate HQ (Phase 1) Future (Phase 3-7) Future (Phase 5-7) Proposed Use General Office Office/Office Showroom Research, R&D Office/Office Showroom Research, R&D, Retail Area (GSF) 531,600 sf 605,000 sf 301,000 sf 1,437,600 sf Lot Area 67.0 acres 86.3 acres 28.3 acres 181.6 acres Applicant proposes to revise the current Comprehensive Plan designation of the Subject Site to permit (I) some of the existing permitted uses, augmented by the additional uses the Introduction to this Narrative describes and (11) additional estimated densities as described in the following table, all of which will be further refined as Applicant and the City move forward. The described Parcels are depicted on the attached Exhibit entitled "Eagan Site Concept 1" (EX -3) and all recited areas are estimated as of this date in order to provide the City with a conceptual idea of the potential size of the development currently envisioned by the Applicant. The attachment identified as "Eagan Site Concept 1" depicts, in concept, the proposed parcel arrangement and the potential massing of these uses, Given that this is a long term development plan, and depending on market conditions, massing and uses may shift among parcels as this project moves forward. Parcel Proposed Use Parcel 1 Office/Medical Office/ Retail Hotel Parcel 2 Conference Center Parcel 3 Headquarters Building/ Practice Facilities Parcel 4 Office/Medical Office Parcel 5 Retail MF Res./Office Suite Parcel 6A Retail, MF Res./Office Suite Parcel 6B Parcel 7 Parcel 8 Parcel 9 Parcel 10 Infrastructure areas MF Res./Medical Office MF Res./Medical Office Office/Medical Office MF Residential MF Res./Medical Office 100,000 80,000 190,000 180,000 100,000 340,000 95,000 50,000 75,000 220,000 160,000 240,000 160,000 375,000 2,365,000 Area 150,000 Lot Area 11.0 100,000 220,000 15.0 210,000 40.9 120,000 400,000 18.7 145,000 9.0 80,000 150,000 10.5 250,000 7.5 180,000 4.8 270,000 14.1 190,000 5.0 400,000 10.0 47.4 2,865,000 193.9 Acres *As noted previously, the mix of uses and densities among the parcels may shift as this plan is further refined and depending on market conditions. Residential density for the sake of this table is calculated at 1225 sf/per unit. Zoning Classification The majority of the Subject Site 200 acre site is currently zoned Planned Development (PD), but a 35 - acre portion of the Subject Site is Zoned "A" (Agriculture) (See EX -6). Future zoning for the entirety of the Subject Site is proposed to be "PD," with the additional potential uses this Narrative describes. Timing and Phasing of the Proposed Development At this time, Applicant envisions that its redevelopment of the Subject Site will be accomplished in multiple phases over 10-15 years, depending on market conditions. Applicant desires to commence construction of Phase 1 of the Concept Plan in the spring of 2016, with additional phases to follow (four or more phases in the aggregate). Phase I includes the Headquarters Building for the Minnesota Vikings professional football team and a football training complex that includes three or four natural grass football fields, a football stadium with artificial turf and a seating capacity to be determined and an indoor football training facility that is connected to the Headquarters Building. Phase 11 will potentially add retail/residential, hotel, conference center and/or other components. Future Phases will be necessary to complete development of the Subject Site. The table below describes the estimated timing of redevelopment phasing as currently envisioned. The Parcels and Phasing plan are visually described in EX -4 and EX -5. Development Phase Description Phase I Vikings Training Facility Headquarters Building Phase II Retail Hotel Phase III Office/Medical Office MF Residential Phase IV Office/Medical Office MF Residential Area/Parcel Parcel 3 Parcels 1, 2, 4, & 5 Parcels 6, 7, & 9 Parcels 8 & 10 Construction Dates 2016-2019 2019-2020 2019-2025 2025-2030 Existing Land Uses on Subject Property Attached as EX -2 is an aerial photograph of the Subject Site, showing all improvements. The Subject Site is home to two office buildings, the 273,500 sf former headquarters building of Delta Airlines, and the 278,000 sf Flight Simulator Building formerly occupied and operated by Delta Airlines and used for Flight Simulator pilot training, together with surface parking and other related site improvements. These two buildings were built between 1985 and 1987. The remainder of the Subject Site is vacant. Additional office and retail development was planned, but never completed, on the Subject Site. Northwest Parkway carries vehicular traffic through the Subject Site and the O'Neill Frontage Road carries vehicular traffic around the Subject Site. Lone Oak Point and Ames Crossing Road also serve the Subject Site. There are several hundred feet of trunk sanitary sewer, watermain, and storm sewer facilities that meander through the Subject Site supporting the buildings and services on these sites. Additionally, site and area drainage and natural conditions have created a number of wetlands on the site that will be an amenity to Applicant's proposed development and create unique opportunities for trails and open spaces as part of the proposed development. Surrounding Land Uses and Zoning within 660 feet The City's zoning map is attached as EX -6, showing the various zones that surround the Subject Site. The Subject Site is surrounded by major corporate office uses, educational uses, some residential uses and Type I Flex and other warehouse and light industrial uses. The aerial photograph attached as EX -1 depicts a wider land area showing the various uses that surround the Subject Site. We understand that most of the zoning within this area has been completed under the PD zoning designation. Compatibility of Proposed Land Use with the Surrounding Area The Subject Site is a beautiful site with rolling topography and natural amenities that is supported by substantial past infrastructure investment that is underutilized. The size of the Subject Site and its natural amenities and location present a unique opportunity to create a regional destination featuring the headquarters and training facilities of the Minnesota Vikings. Applicant believes the current infrastructure will support this destination development (to be later confirmed). The proposed mix of uses will supplement, expand and add value to surrounding land uses and serve the residents Eagan, Mendota Heights, Inver Grove Heights and other east metro communities. At this location, any of the proposed uses will thrive standing alone. When these uses are combined together and with surrounding land uses, and then supported by the Minnesota Vikings as an anchor, the proposed development has an opportunity to be special. Specifically: • The office/medical office uses included in the proposed Concept Plan are consistent with current land uses surrounding the Subject Site. The Minnesota Vikings' Headquarters campus and future office phases are consistent with the originally approved corporate office campus master plan, current zoning and the current Comprehensive Plan and are fully compatible with other uses in the development area. • The proposed retail uses, envisioned with a "Retail/Residential Village" theme, are designed to serve the current surrounding uses and the proposed uses on the Subject Site, as well as nearby neighborhoods. The surrounding area is currently underserved with retail uses and the proposed size of the retail development is such that the proposed retail development should not negatively impact existing retail uses in Eagan and surrounding communities. It will enhance the surrounding area. • The natural amenities of the Subject Site, the mix of uses in the Applicant's proposed redevelopment of the Subject Site, its proximity to Interstate 494 and its central location in the Southeast Metro near many other regional amenities make this a strong multifamily residential development site. It will be a true "live, work, play" environment. Hospitality and conference center uses in the Concept Plan are outstanding support uses for the significant office density existing in the area and the proposed future office development. These uses are also critical to the operations of the Minnesota Vikings. The conference center will be a destination for companies in the Twin Cities, greater Minnesota and other states. The Minnesota Vikings Headquarters, together with their training facility and stadium are the anchor of this development and will draw tenants, users, residents and guests. The stadium will be home to many public and civic events that will enhance the surrounding area. Thank you for considering our Application and for the opportunity to bring this exciting development plan to the City of Eagan. ENGINEERING SURVEYING ENVIRONMENTAL PLANNING Vno11 cr Eagan, MN smiffr AERIAL On11 PROJECT fl 8.28.2015 p2015.100 SI MET NIMIBEN EX -2 Eagan Site Concept 1 - Mixed Use EX -4 COPYRIGHTCRAWFORGARCHITECTS 28 AUGUST 2015 INTERSTATE 494 • NEI V' IIp .. „E:tlCB.Cne- .TIMI I,r�J' 4111 Eagan Site Concept 1 - Sketch Plan EX -5 COPYRIGHT CRAWFORO ARCHITECTS 28 AUGUST 2015 Agenda Information Memo October 20, Eagan City Council Meeting CONSENT AGENDA I. Approve A Resolution To Accept A Donation From Jon Anderson For Donation Of 100 Artist Canvases To Eagan Art House. Action To Be Considered: To approve a Resolution to accept a Donation from Jon Anderson of 100 artist canvases, valued at $15,000, in memory of Jon's sister Susan Anderson Kimm. Facts: ➢ The family of artist, Susan Anderson Kimm, wishes to donate the canvases to the Eagan Art House for use in programs or community projects. ➢ The canvases are sized from 6 inches x 8 inches to 6 ft. x 5 ft. There are over 30 oversized canvases. ➢ The canvases have been stored in a temperature controlled storage unit for the past year and are in excellent condition. ➢ Storage for a portion of these items will be a Moonshine Retreat Center, lower level. Attachments: (1) CI -1 Resolution CITY OF EAGAN RESOLUTION TO APPROVE A RESOLUTION TO ACCEPT A DONATION FROM JON ANDERSON OF 100 ARTIST CANVASES TO THE EAGAN ART HOUSE WHEREAS, the family of artist, Susan Anderson Kimm wishes to honor their sister and donate canvases to the Eagan Art House; and WHEREAS, the value of the canvases sized from 6" x 8" to 6' x 5 ft., is $15,000. WHEREAS, the Eagan Art House will use the canvases for programs or for community art projects., NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the donation of 100 canvases from Jon Anderson to the Eagan Art House. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: CERTIFICATION City Clerk I, Christina Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 20th day of October, 2015 City Clerk Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA J. Project 1163, Pines Edge 15t Addition Final Assessment Roll Action To Be Considered: Receive the Final Assessment Roll for Project 1163 (Pines Edge 1st Addition - Street Improvements) and schedule a public hearing to be held on November 17, 2015. FACTS: ➢ Project 1163 provided for approximately 2,950 feet of street improvements within the Pines Edge 1st Addition neighborhood in southeast Eagan, as outlined and discussed in the feasibility report and approved by the City Council at the public hearing held on December 2, 2014. ➢ The project, constructed under Contract 15-01, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. ➢ The roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. ➢ An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns or questions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA K. Project 1164, Red Pine Lane (TH 3 to Weston Hills Drive) Final Assessment Roll Action To Be Considered: Receive the Final Assessment Roll for Project 1164 (Red Pine Lane, TH 3 to Weston Hills Drive - Street Improvements) and schedule a public hearing to be held on November 17, 2015. FACTS: ➢ Project 1164 provided for approximately 1,900 feet of street improvements within the Red Pine Lane neighborhood in southeast Eagan, as outlined and discussed in the feasibility report and approved by the City Council at the public hearing held on December 2, 2014. • The project, constructed under Contract 15-01, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. ➢ The roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. ➢ An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns or questions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA L. Project 1159, Duckwood Drive (Denmark Avenue to Lexington Avenue) Final Assessment Roll Action To Be Considered: Receive the Final Assessment Roll for Project 1159 (Duckwood Drive, Denmark Avenue to Lexington Avenue - Street Improvements) and schedule a public hearing to be held on November 17, 2015. FACTS: ➢ Project 1159 provided for approximately 3,200 feet of street improvements on Duckwood Drive, a collector street in central Eagan, as outlined and discussed in the feasibility report and approved by the City Council at the public hearing held on December 16, 2014. ➢ The project, constructed under Contract 15-01, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. ➢ The roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. ➢ An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns or questions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA M. Project 1167, Thomas Lake Road (Cliff Road to Diffley Road) Final Assessment Roll Action To Be Considered: Receive the Final Assessment Roll for Project 1167 (Thomas Lake Road, Cliff Road to Diffley Road - Street Improvements) and schedule a public hearing to be held on November 17, 2015. FACTS: ➢ Project 1167 provided for approximately 5,800 feet of street and trail improvements within the Thomas Lake Road neighborhood in southern Eagan, as outlined and discussed in the feasibility report and approved by the City Council at the public hearing held on December 16, 2014. ➢ The project, constructed under Contract 15-01, has been completed, all costs tabulated and .the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. ➢ The roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. ➢ An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns or questions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA N. Project 1170, Wilderness Run Road Final Assessment Roll Action To Be Considered: Receive the Final Assessment Roll for Project 1170 (Wilderness Run Road - Street Improvements) and schedule a public hearing to be held on November 17, 2015. FACTS: ➢ Project 1170 provided for approximately 5,225 feet of street improvements on Wilderness Run Road, a collector roadway in central Eagan, as outlined and discussed in the feasibility report and approved by the City Council at the public hearing held on December 16, 2014. ➢ The project, constructed under Contract 15-01, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. ➢ The roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. ➢ An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns or questions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA O. Project 1175, Northwood Parkway & Promenade Avenue Final Assessment Roll Action To Be Considered: Receive the Final Assessment Roll for Project 1175 (Northwood Parkway & Promenade Avenue - Street Improvements) and schedule a public hearing to be held on November 17, 2015. FACTS: ➢ Project 1175 provided for approximately 5,900 feet of street improvements upon these collector roadways in north -central Eagan, as outlined and discussed in the feasibility report and approved by the City Council at the public hearing held on December 16, 2014. ➢ The project, constructed under Contract 15-01, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. ➢ The roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. ➢ An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns or questions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA P. Capital Improvement Plan (CIP) 2016-2020 - Dakota County Action To Be Considered: Approve a resolution in support of Dakota County's draft 5 -year Transportation Capital Improvement Program for 2016-2020. Facts: ➢ At the May 12, 2015, Special Council Workshop, the Council reviewed and discussed the Public Works Department's proposed 5 -year Capital Improvement Program (CIP), Part III for 2016-2020. After consideration, the Council affirmed the draft CIP. ➢ On June 2, the City Council approved the 5 -year CIP as discussed at the May 12 Council Workshop, including improvements to County highways that are important to the City of Eagan. ➢ Since the County and City share the cost of all County highway improvements on a 55/45 split, it is appropriate that both agencies are in agreement with such improvements. • As part of the CIP preparation, a comparison of City requests and the County's current CIP were made jointly by City and County staff. Accordingly, County staff have utilized said information in preparing their next CIP (2016-2020). ➢ The Dakota County Transportation Department has now completed their draft 5 -year CIP for 2016-2020 which is scheduled to be presented to the County Board at a public hearing on November 3, 2015. ➢ The County has included all of the County highway improvements proposed by the City, such as major road upgrades. Although the County CIP doesn't reference specific signalized intersection or trail improvements, it does include funding for such minor improvements, but does not commit to individual project areas on a long-range planning basis. ➢ The County has requested that the City formally approve the County's draft CIP for 2016-2020. City staff have reviewed it and found it to be in order for favorable Council consideration. Attachments (1) CP -1 Comparison of City and County CIP's 5 -yr Capital Improvement Plan (CIP) Eagan (2016-2020) County (2016-2020) CIP IMPROVEMENTS - Construction Year Eagan County County (2016-20 CIP) (2016-20 CIP) Cost Estimate Remarks ROADS 1. Pilot Knob Road (Yankee Doodle Rd to Central Parkway) 2016 2016 $5,100,000 $750,000 county ROW/ Median/Widening/Access Modifications $750,000 City/Other Signal Improvements (CSAH 28 & Central Parkway) $3,600,000 Federal Funding SIGNALS / INTERSECTIONS 1 CSAH 28, Yankee Doodle Road at Elrene Rd/ Mike Collins Dr Elrene - New Traffic Signal Installation, Mike Collins - 3/4 Int 2 CSAH 30, Diffley Road at Nicols Rd Traffic Signal & Intersection Modifications 3 CSAH 30, Diffley Road at Cedar Ave Freeway Ramps Traffic Signal & Intersection Modifications 4 TBD Flashing Yellow Arrows - Locations TBD 5 CSAH 26/CSAH 43, Lone Oak Road at Lexington Ave Intersection Reconfiguration/Traffic Control Upgrade 6 TBD Flashing Yellow Arrows TRAILS 1 Adjacent to Multiple County Roads (CSAH 26, 28, 30, 32, 43) Trail Overlays 2 Adjacent to County Road (CSAH 31, 32, 43) Trail Overlays 3 Adjacent to Multiple County Roads (CSAH 26, 28) Trail Overlays 4 Adjacent to Multiple County Roads (CSAH 26, 28, 31) Trail Overlays 5 Adjacent to Multiple County Roads (CSAH 26, 31, 32, 43) Trail Overlays 2018 2018 $340,000 $170,000 County $170,000 City 2017 2017 $365,000 $220,000 County $180,000 City NA 2017 $230,000 $230,000 County 2016 NA $253,200 CSAH 31- 5 locations in 2016 2018 2017-2019 $2,500,000 $250,000 County $250,000 City 2,000,000 Federal Funding 2017-2020 NA $400,000 Est by City 2016 NA $200,000 $110,000 County Est by City $90,000 City 2017 NA $420,000 $231,000 County Est by City $189,000 City 2018 NA $200,000 $110,000 County Est by City $90,000 City 2019 NA $180,000 $99,000 County Est by City Moo City 2020 NA $520,000 $286,000 County Est by City $234,000 City 5 Year Total $10,188,200 NA=Not Addressed Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA Q. Contract 15-23, Well No. 3 Restoration Action To Be Considered: Reject all bids for Contract 15-23, Well No. 3 restoration, and authorize the rebidding of the contract in 2016. Facts: ➢ Contract 15-23 provides for the restoration and repair of Well No. 3. Well No. 3, and the associated well house, is one of the City's oldest wells. The well has been out of service since the end of last summer (2014) with a broken pumping system. ➢ On June 3, 2014, the City Council adopted the 5 -year Capital Improvement Plan for Public Works Infrastructure, Part III (2015-2019) and authorized the initiation of the public improvement process for the 2015 programmed improvements. ➢ On April 7, 2015, the City Council approved an increase in CIP funds to address additional expenses related to the restoration. ➢ On September 1, 2015, the City Council approved the plans and specifications for Contract 15-23, Well No. 3 Restoration, and authorized the advertisement of bids. ➢ At 11:00 a.m. on September 24, 2015, formal bids were received for this project. Only one formal bid was submitted. ➢ The bid was reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The base bid was found to be in excess of 21% more than the Engineer's estimate. It appears that the timing of the bidding process may have limited the number of bidders, as well as impacted the cost of the submitted bid. ➢ Public Works Department staff and the engineering consultant have reviewed the factors that appear to have contributed to the bid results and recommend the contract be re -bid during early 2016 for an enhanced bidding climate. Attachments (1) CQ -1 Bid Summary Stantec Consulting Services Inc. Stantec2335 Highway 36 West, St. Paul MN 55113 September 25, 2015 Honorable Mayor and City Council City of Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122-1810 Re: Well No. 3 Pumphouse Improvements City Project No. 1 156 City Contract No. 15-23 Stantec Project No. 193802843 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on September 24, 2015. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total of 1 Bids. The following summarizes the results of the Bids received: Contractor Low Municipal Builders, Inc. Total Base Bid $423,300.00 The low Bidder on the Project was Municipal Builders, Inc. with a Total Base Bid Amount of $423,300.00. This compares to the Engineer's Opinion of Probable Costs of $350,000. These Bids have been reviewed and found to be in order. We have talked to the apparent low bidder, and after some discussion, we have determined that he felt some uncertainty in the underground work and included extra money in his bid to cover that. In general, his unit prices for the underground work ran about 7% above our estimate. However, he did place a significant amount of money under the Demolition Bid Item in the Pumhouse work to cover himself for the underground work. He looked at the site and is concerned that the watermain connection points are going to be significantly deeper than normal watermain depth due to fill having been placed in the area after the original watermain was installed. Without this contingency, the bids would have come in about 13% above the Engineers Estimate. If the City Council wishes to award the Project to the low Bidder, then Municipal Builders, Inc. should be awarded the Project on the Total Base Bid Amount of $423,300.00. Should you have any questions, please feel free to contact me at (651) 604-4881. Sincerely, STANTEC CONSULTING SERVICES INC. Design with community in mind September 25, 2015 Page 2 of 2 Reference: Eagan Well No. 3 Pumphouse Improvements Mark R. Rolfs, PE Enclosure Design with community in mind Project Name: Well No. 3 Pumphouse Improvements Stantec Project No.: 193802843 City Project No.: Owner: City of Eagan, Minnesota Bid Opening: Thursday, September 24, 2015 at 11 A.M., CDT Bidder No. 1 Municipal Builders, Inc. BID TABULATION o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 0 CO 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ' 0 0 0 0 0 0 0 0 o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 u1 0 0 0 0 0 00 0 l0 0 0 0 h 0 0 0 O N M 10 0 0 0 O O N O O O O W M l0 O 0 01 00 00 O Ib 01 00 IA (0 V' (0 N M d' O O If1 d' t0 +i 0 V4 Ni-- 44• 44' - ti N ti .-i 00 0] O t Oi N l0 VI Vf ti 4 V r-iV 4+ N N Ifl Iri M N+ V} V4 V} V} Vf V} -Eft A4 co to V} N+ N� VT V1• V} VA V+ Vi- Vt Vf Vf VY M � a VI. z • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO in o CO CO 0 0 0 0 0 0 0 0 CO 0 CO 0 CO 0 0 0 CO CO 0 0 0 0 0 o o NM Csi .-1 0 7 0 N 0 0 0 n CO0IOn V N 00 M l00 O IOn 0 IOn O 4+ 4+ O N O 0 W V} 0 VA In V} 00 N 0 00 01 01 V} V} CO d' in N 10 00 N OW V} .-I s d' M N .4 ti co O4 ti VA 0- 0- ti .ti .ti ti N V4 Ill NN V} - Al. 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O • w C�` p O p l- o z '" O O INn in w µw1 w > a PQ¢ o¢: m m O Q Q .N-1 .', 1p 00I-� M L~- III--- _I (J�' CC W r l.7 W Q w U O S • K w Q w w w w w1J. 0 G U CJ w w~ ''Ny wp w Z Z O H z LU O. u Q Q 00 00 00 O -I z z 0 0(0 o X X v (0 6 m u" ILI O p Ea O Ca W V) 0 Q Q W W W W w O O, iV ZO tV N IV .Ni H a' W O >- a+ i F- (n a U to VI a o' a p U U iD .� l0 .-i .-i .� io Vl W (i) I- 2 E N M d' In t0 N CO 01 ti ti ti ti ti tiCO ▪ ti N N N N N N N N N N Z TOTAL BASE BID w y4= 4 p w a W ' p 0 u¢_ o- 0 F • Q < ¢ a 193802843 Bid Tab.xlsm Bidder No. 1 Municipal Builders, Inc. BID TABULATION 0.c E v�v'ni U' v v 5 O zcNmio, mmENocro o .•a o CI c Z. i7 E m E E z 8 u 193802843 Bid Tab.xlsm Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA R. Contract 15-01, Citywide Street Improvements Action To Be Considered: Approve Change Order No. 1 to Contract 15-01 (Citywide Street Improvements) and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Contract 15-01 provides for the street improvements for each of the following projects: o Duckwood Drive (Denmark Ave. to Lexington Ave.) — Project 1159 o Pines Edge 1St— Project 1163 o Red Pine Lane (TH 3 to Weston Hills Dr.) — Project 1164 o Thomas Lake Road (Cliff Rd. to Diffley Rd.) — Project 1167 o Wilderness Run Road (Pilot Knob Rd. to Capricorn Ct.) — Project 1170 o Northwood Parkway & Promenade Avenue — Project 1175 ➢ Change Order No. 1 provides for the assessment of liquidated damages in the amount of $30,000.00 to the Contractor, Hardrives, Inc., for the failure to meet the contract completion dates. (DEDUCT $30,000.00, 1.9% of original contract). The credit for the deduction in contractor payment will be split between the six projects. ➢ This Change Order has been reviewed by the Public Works Department (Engineering Division) and is in order for favorable Council action. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA S. Contract 15-02, Citywide Street Improvements Action To Be Considered: Approve Change Order No. 1 to Contract 15-02 (Citywide Street Improvements) and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Contract 15-02 provides for the street improvements for each of the following projects: o Braun Sunrise — Project 1074 o Cedar Heights — Project 1123 o Blackhawk Hills 1st & 2nd — Project 1157 o Cedar Grove 8th — Project 1158 o Mallard Park 3rd & 4thProject 1162 o Rooney Addition — Project 1165 o St. Charles Wood — Project 1166 o Waters Edge — Project 1168 o Wilderness Run 1st & 3rd Additions — Project 1169 o Community Center Parking Lot & Trail — Project 1176 o River Hills Park Pedestrian Ramps o Shevelin Court CB Repairs ➢ Change Order No. 1 provides for the assessment of liquidated damages in the amount of $34,500.00 to the Contractor, Hardrives, Inc., for the failure to meet the contract completion dates. (DEDUCT $34,500.00, 2.3% of original contract). The credit for the deduction in contractor payment will be split between the nine neighborhood street improvement projects. ➢ This Change Order has been reviewed by the Public Works Department (Engineering Division) and the change order is in order for favorable Council action. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA T. Contract 15-14, Black Hawk Middle School/ Deerwood Elementary Water Quality Improvements Action To Be Considered: Approve the final payment for Contract 15-14 (Black Hawk Middle School/Deerwood Elementary Water Quality Improvements) in the amount of $1,288.95 to Mark's Bobcat Service, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 15-14 provided for the construction of a stormwater runoff reduction project on the campus of Blackhawk Middle and Deerwood Elementary Schools near the playground area. Improvements included three bioretention basins and a swale. ➢ The Contract 15-14 improvements are integral to the 2013-2016 Blackhawk Lake Protection Project (Project), which is enhancing community stewardship of lakes and watersheds by implementing activities and improvements at the schools. The Minnesota Pollution Control Agency awarded the City of Eagan a $46,500 Clean Water Partnership grant for the Project. ➢ The Contract 15-14 improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA U. Contract 15-18, Deerwood Elementary Water Quality Improvements Action To Be Considered: Approve the final payment for Contract 15-18 (Deerwood Elementary Water Quality Improvements) in the amount of $665.00 to Minnesota Dirt Works, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 15-18 provided for the installation of a sump manhole structure for stormwater runoff treatment on the south edge of the campus of Deerwood Elementary School. ➢ The Contract 15-18 improvements are integral to the 2013-2016 Blackhawk Lake Protection Project (Project), which is enhancing community stewardship of lakes and watersheds by implementing activities and improvements at the schools. The Minnesota Pollution Control Agency awarded the City of Eagan a $46,500 Clean Water Partnership grant for the Project. ➢ The Contract 15-18 improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA V. Contract 15-21, LeMay Lake Alum Treatment Action To Be Considered: Approve the final payment for Contract 15-21 (LeMay Lake Alum Treatment) in the amount of $71,777.00 to HAB Aquatic Solutions, LLC. Facts: ➢ Contract 15-21 provided for materials, services, equipment, and personnel for a surface application of aluminum sulfate and sodium aluminate buffer to LeMay Lake to control phosphorus released from sediment during certain conditions within the lake. ➢ This work is integral to the City's plan to improve LeMay Lake, which the Minnesota Pollution Control Agency listed in 2014 as impaired for aquatic recreation, under Section 303(d) of the Clean Water Act, due to excessive phosphorus. ➢ The Contract 15-21 work has been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA W. Contract 15-22, Citywide Traffic Signal Painting Action To Be Considered: Approve the final payment for Contract 15-22 (Citywide Traffic Signal Painting) in the amount of $13,100.00 to OLS Restoration, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 15-22 provided the reconditioning and painting of City -owned or maintained traffic signals located at the following intersections: o TH 149 and Opperman Rd (MnDOT own/City maintain) o TH 149 and Wescott Rd/Argenta Tr (MnDOT own/Eagan/IGH maintain*) *IGH will reimburse Eagan 50% of costs for painting this signal ➢ On August 18, 2015, the City Council awarded the contract for the base bid amount of $13,100.00. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA X. Dakota County 10 -Ton Route Designation Action To Be Considered: Approve a resolution of support for Dakota County's 10 -Ton Route Designations for CSAH 28 (Yankee Doodle Road), CSAH 31 (Pilot Knob Road) and CSAH 32(Cliff Road) within Eagan. Facts: ➢ In 2012, the Dakota County Board adopted the Dakota County 2030 Transportation Plan (Plan). The Plan includes a strategy to develop and implement a system of 10 -ton County highways to provide primary access routes for industrial land uses to State highways or other 10 -ton routes. ➢ 10 -ton highways are capable of carrying axle weights of 20,000 pounds per axle. All of the state highways in Dakota County are currently designated as 10 -ton highways. Minnesota Statue §169.87 designates all County highways as 10 -ton highways as well, unless posted otherwise. Currently, all County highways within Eagan are posted at 9 - tons. Routes may be further reduced during spring load restrictions. The County could enable 10 -ton routes by simply removing the 9 -ton postings along any of the routes. ➢ The strategy of developing a system of 10 -ton County routes is intended to benefit the County and the City in a number of ways: o Reduce the damage done due to overweight trucks and reduce trips on local routes; o Safety benefits with fewer trucks and truck trips on the road; o Environmental benefits with fewer trucks and truck trips consuming less fuel and resulting in less emissions; o Promote economic development by giving business owners more options or locating new businesses that are dependent on trucks to deliver goods. ➢ Through a thorough evaluation, County staff determined that the following County highways within Eagan could be officially designated as 10 -ton routes: o CSAH 28 (Yankee Doodle Road) from TH 13 to TH 149 o CSAH 31 (Pilot Knob Road) from the north City boundary to the south City boundary o CSAH 32 from the west City boundary to I -35E ➢ The County is requesting that the City of Eagan support the County's designation of these highways as 10 -ton routes. ➢ The County Board will consider adoption of these highways as 10 -ton routes following receipt of the City's resolution of support. Attachments (1) CX -1 Resolution RESOLUTION Support for Dakota County Designation of County State Aid Highways CSAH 28, CSAH 31 and CSAH 32 as 10 -ton County Highways WHEREAS, Minnesota Statute 163.02, Subd. 3, allows local governments to designate any street or highway under their jurisdiction as a 10 -ton route; and WHEREAS, Dakota County adopted the Dakota County 2030 Transportation Plan (Plan) in June 2012; and WHEREAS, the Plan identifies strategies and polices that support the development of a 10 -ton County highway system; and WHEREAS, the Plan identifies CSAH 28 (Yankee Doodle Road) from TH 13 to TH 149, CSAH 31 (Pilot Knob Road) from the north City boundary to the south City boundary, and CSAH 32 (Cliff Road) from the west City boundary to I -35E as proposed 10 -ton County highways; and WHEREAS, County staff has determined the CSAH 28, CSAH 31 and CSAH 32 have adequate pavement structure and cross section design to be designated as 10 -ton highways; and WHEREAS, designating CSAH 28, CSAH 31 and CSAH 32 as 10 -ton routes can benefit the public and the City of Eagan: o Reduce the damage done due to overweight trucks and reduce trips on local routes; o Safety benefits with fewer trucks and truck trips on the road; o Environmental benefits with fewer trucks and truck trips consuming less fuel and resulting in less emissions; o Promote economic development by giving business owners more options or locating new businesses that are dependent on trucks to deliver goods. WHEREAS, County staff has determined that CSAH 28, CSAH 31 and CSAH 32 provide primary access to the state highway system and provide primary access to industrial and commercial development. NOW, THEREFORE, BE IT RESOLVED, that the City of Eagan hereby supports Dakota County designation of CSAH 28 (Yankee Doodle Road) from TH 13 to TH 149, CSAH 31 (Pilot Knob Road) from the north City boundary to the south City boundary, and CSAH 32 (Cliff Road) from the west City boundary to I -35E as 10 -ton County highways. DATED this 20th day of October, 2015 ATTEST: Christina M. Scipioni, City Clerk CERTIFICATION State of Minnesota County of Dakota City of Eagan Mike Maguire, Mayor I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of Eagan at a duly authorized meeting thereof held in the City of Eagan, Minnesota, on the 20th day of October, 2015, as disclosed by the records of said City in my possession. Christina M. Scipioni, City Clerk Agenda Information Memo October 20, 2015, Eagan City Council Meeting CONSENT AGENDA Y. MnDOT Master Partnership Contract Action To Be Considered: Approve a Master Partnership Contract with the Minnesota Department of Transportation (MnDOT), authorize the Mayor and City Clerk to execute all related documents, and delegate authority to the City Engineer to enter into subsequent Work Order Contracts as needed. Facts: ➢ MnDOT offers various services to local agencies through their Master Partnership Contract Program. These services may include Professional and Technical services; Routine Roadway Maintenance; Construction Administration; and Emergency Services. When a need is identified, the State and City will negotiate the specific and detailed work tasks and cost. The State will then prepare a "Work Order" contract limited to a specific project/engagement to be performed under the general terms and conditions of the Master Partnership Contract. ➢ It is financially prudent for the City to make use of certain MnDOT technical services during the course of local public improvement projects or in emergency situations when time is of the essence. ➢ The Public Works Department occasionally requires some of the many technical services provided by MnDOT, including material testing, concrete and bituminous plant inspections, pavement striping, equipment repair, streetlight and signal maintenance, etc. ➢ An agreement between the City of Eagan and MnDOT has been prepared by MnDOT providing the terms and conditions which MnDOT would provide the City with these services. ➢ The City Attorney's office has reviewed this agreement and found it to be similar to other interagency and service agreements and in order for favorable Council consideration. ➢ Execution of this agreement does not require the City to use MnDOT services. Rather, it provides the City an additional resource for required technical services for economic evaluation. Attachments (1) CY-1 Resolution RESOLUTION NO MASTER PARTNERSHIP CONTRACT BETWEEN THE MINNESOTA DEPARTMENT OF TRANSPORTATION AND THE CITY OF EAGAN WHEREAS, the Minnesota Department of Transportation (Mn/DOT) wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and WHEREAS, Mn/DOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and WHEREAS, the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write "Work Orders" against a master contract would provide the greatest speed and flexibility in responding to identified needs. THEREFORE, BE IT RESOLVED: 1. That the City of Eagan enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Council; and, 2. That the proper City officers are authorized to execute such contract, and any amendments thereto; and, 3. That the City Engineer is authorized to negotiate Work Order contracts pursuant to the Master Contract, which Work Order contracts may provide for payment to or from Mn/DOT, and that the City Engineer may execute such work order contracts on behalf of the City without further approval by this Council. Approved this 20th day of October, 2015. CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Eagan, County of Dakota, State of Minnesota, at a duly authorized City Council Meeting held in the City of Eagan, Minnesota, on the 20th day of October, 2015, as disclosed by the records of said City on file and of record in the office. Christina M. Scipioni Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA Z. Master Water Stewards Program Partnership Action To Be Considered: Approve the Master Water Stewards Program Partnership with Freshwater Society, authorize the Mayor and City Clerk to execute all related documents, and designate the Water Resources Manager, or his designee, to oversee and manage the program. Facts: ➢ Freshwater Society created the Master Water Stewards program (MWSP) and launched it in a 3 -year pilot phase (2013-2015) with the Minnehaha Creek Watershed District. Modeled after widely known and highly successful Master Gardener programs, the MWSP trains, certifies, and supports community leaders to promote the installation of pollution prevention projects, educate community members, reduce urban runoff pollution, and allow more water to soak into the ground before running into storm drain systems. ➢ The MWSP participants are rigorously educated and certified, gaining skills, knowledge and confidence to become trusted liaisons between city staff and neighbors on yard -care and other urban land use practices that contribute to urban runoff. ➢ The proposed 2016 budget for Public Utilities — Water Quality includes an initiative for a Master Water Stewards Program, primarily to further develop Eagan's 25 -plus year efforts to educate and involve residents, especially to improve and protect neighborhood lakes. ➢ Approval of this action supports recruitment of participants in 2015 for the MWSP start-up in early 2016. Assuming budget approval by the City Council for 2016, funding would come from the Water Quality Fund (1127). Attachments (2) CZ -1 Master Water Stewards Program Overview CZ -2 Partnership Agreement MASTER WATERISTEWARD ANy,,f,4\a„i Community Leadership for Clean Water The Master Water Stewards program will train, certify and support community leaders to install pollution prevention projects on residential and commercial properties that educate community members, reduce pollutants from urban runoff, and allow more water to soak into the ground before running into storm sewer systems. Modeled after successful Master Gardener programs, volunteer community leaders will participate in a 50 -hour program of courses and projects. Certified Master Water Stewards will volunteer 50 hours of community service in the initial year of certification, up to 25 hours each subsequent year and ongoing continuing education in order to maintain their certification. An interactive web site will consolidate resources to support Stewards, connect Stewards to technical expertise, continuing education opportunities, and other community members. Non -point source pollution is the single greatest threat to the health of Minnesota's waters. Everything found on city streets flows to our water - bacteria, salt, litter, sediment, nitrogen, and phosphorus. Increasingly large volumes of polluted runoff reach our lakes and rivers faster, causing flooding downstream. Pollutants are not being filtered or broken down by passing through the soil, making water dirtier. The widespread nature of the problem requires local leadership, and localized solutions. Stewards in the three-year pilot phase (2013-2015) will focus on Minnehaha Creek watershed. As the program expands statewide, the Freshwater Society invites cities, watershed districts and counties to contact us about a partnership. Photo credit: The Freshwater Society The Master Water Stewards program creates a new model of community engagement and leadership, and develops a new community-based resource team that natural resource agencies, watershed districts and municipalities can deploy to meet water quality, education and outreach goals. For more information, contact: Peggy Knapp Director of Programs Freshwater Society 763-219-1252 pknapp@freshwater.org MINNEHAHA CREEK WATERSHED DISTRICT qv rN. , CJL1 EAN WATER LAND & LEGACY AMUND.MI,N 1. MASTER WATERS STEWARD Conununityteadership for perm Water Scope of Work: A Proposal for a Master Water Stewards Program Partnership The Freshwater Society (FWS) and the City of Eagan, agree to enter into a collaborative relationship in the Master Water Stewards Program. The Master Water Stewards program trains, certifies and supports community leaders to promote the installation of pollution prevention projects, educate community members, reduce urban runoff pollution and allow more water to soak into the ground before running into storm drain systems. Partner Responsibilities Freshwater Society (FWS) Will: • Develop the curriculum, provide the technology platform, organize the classes, hire the class facilitators, host information sessions in locations throughout the metropolitan area as part of recruiting candidates, provide Stewards with the education and support they need to develop a capstone project, provide a certification to Stewards that successfully complete the program, and track and report Stewards' volunteer hours through the Master Water Stewards website. • Collaborate with City of Eagan to develop meaningful volunteer opportunities for Stewards that are consistent with City of Eagan stormwater outreach management priorities. • Report the volunteer efforts of City of Eagan Stewards at the end of each program year, including number of volunteer service hours, number of stormwater projects installed, pollution reduction estimates, and the number of community members reached by Stewards' education efforts. • Develop ongoing activities to build and support Stewards as a community, including offering continuing education opportunities. City of Eagan Will: • Recruit and enroll a minimum of 8 candidates in the Master Water Stewards Program for the 2015/2016 program year, at a cost of $2,500.00 per Steward to be paid to the FWS. • Provide meeting space with access to technology, organize and facilitate a watershed tour, and provide subject matter experts (i.e. hydrologist) during the training. • Provide funding to each Steward to support the capstone project that meet the stormwater management goals and priorities of Partner. Funding of capstone projects will be at City of Eagan's sole discretion and limited to funds available. • Collaborate with FWS to develop meaningful volunteer opportunities for Stewards that are consistent with City of Eagan stormwater outreach management priorities. • Provide ongoing volunteer management support to Stewards and financial support for projects and events as needed. Timeline: The following is the estimated timeline for each class of Stewards: December 2015: City of Eagan provides FWS a list of candidates January 2016 -June 2016: FWS facilitates training courses for MWS candidates July 2016 -November 2016: MWS candidates complete Capstone projects and certification process Payment Agreement City of Eagan will pay the $2,500 per participant program fee to FWS as follows: $2,500 per Steward for the 2015/2016 program year will invoiced by FWS in January 2016, with payment due within 45 days of receipt. Questions or concerns about this agreement should be directed to the primary program contact for the Freshwater Society: Peggy Knapp Director of Programs Freshwater Society 763-219-1252 pknapp@freshwater.org FRESHWATER SOCIETY: City of Eagan Signature Print Name and Title Print Name and Title Signature Date Signature Date Agenda Information Memo October 20, 2015, Eagan City Council Meeting CONSENT AGENDA AA. Kingswood Ponds Road Easement Vacation Action To Be Considered: Cancel the Public Hearing to vacate a public street easement known as Kingswood Ponds Road (Document No. 1457939) scheduled to be held on November 2, 2015. Facts: ➢ Kingswood Ponds Road is a City street located west of the intersection of Pilot Knob Road (CSAH 31) and Wescott Road. ➢ On September 25, 2015, City staff initiated a petition requesting the vacation of a 60 - feet wide public street easement for Kingswood Ponds Road (Document No. 1457939), from the intersection of Pilot Knob Road to approximately 160 feet west, over the City property that contains the Old Town Hall and former Fire Administration building. ➢ The petition was received by the City Council on October 6, and a public hearing scheduled for November 2. ➢ The easement was dedicated in 1997 with construction of Kingswood Ponds Road to provide public street access to the adjacent development, Kingswood Ponds 1st Addition. ➢ The purpose of the request was to allow the recording of a final plat of the City property (Old Town Hall/ former Fire Administration buildings) to avoid an underlying recorded dedication. The final plat for the City property would have addressed and incorporated the necessary public right-of-way for Kingswood Ponds Road. ➢ As part of the final plat process, Dakota County reviews plat applications. With this review, and subsequent to the City Council receiving the petition to vacate the easement, County right-of-way dedication requirements for Pilot Knob Road (CSAH 31) were indicated. A significant impact to the use of the property through the platting and required right-of-way dedication became evident. In addition, the future use of the former Fire Administration building is uncertain. ➢ Given these factors, it is recommended not to pursue platting of the City property at this time. Because the platting is not being completed, the roadway easement should not be vacated, and the public hearing cancelled accordingly. Attachments (1) CAA -1 Location Map EASEMENT VACATION LOCATION 411/1°) City of Bap CITY OF EAGAN Proposed Public Street Easement Vacation Kingswood Ponds Road Fig. 1 10/1/201 Agenda Information Memo October 20, 2015, Eagan City Council Meeting CONSENT AGENDA BB. APPROVE the 2015-2016 Airport Relations Commission Work Plan Action To Be Considered: Approve the 2015-2016 Airport Relations Commission Work Plan Facts: ➢ The City Council and Eagan Airport Relations Commission (ARC) discussed the proposed 2015-2016 ARC Work Plan at the Special City Council Workshop on October 13, 2015. ➢ The Council and ARC dialogued about the efforts proposed by the ARC for the coming year, and directed the 2015-2016 Work Plan to a future City Council meeting for formal consideration. Attachments: (1) ➢ BB -1 2015-2016 ARC Work Program City of Bapil 2015-2016 Eagan Airport Relations Commission (ARC) Work Plan Work Plan Topic Presenters/Invited Guests Schedule (tentative) Street Alive Event—ARC Booth • Location: Eagan Outlets Parkway (Cedar Grove District, adjacent to Outlet Mall) Saturday, September 12, 2015, 11am-4pm Joint Meeting with the City Council • Presentation by MAC staff, update on MSP 2035 Long- Term Comprehensive Plan • Presentation of ARC 2015-2016 Work Plan Neil Ralston, MAC Aviation Planner Dana Nelson, MAC Manager—Noise, Environment & Planning Tuesday, October 13, 2015, 5:30 p.m., Eagan Room Regular ARC Meeting • Skype presentation from Ray Brown, Delta Aviation Engineer and Delta's Manager of Advanced Development in the Aircraft Performance and Engineering Division—addressing advances in aviation technology and engines resulting in quieter planes • Plan Town Hall Meeting • Receive update on Next Gen initiatives (Dan Johnson) Ray Brown, Delta Airlines (confirmed) Tuesday, November 10, 2015 ARC mtg, 7pm, Council Chambers Town Hall Meeting (community -wide) • Runway Use, including any FAA changes to the use of Runway 35 • Future of RNAV at MSP • Future trends in aviation, fleet mix, stage five noise compliance, etc. Elaine Buckner, FAA Air Traffic Manager John Nelson, MAC Noise Program Mgr Delta/Airline rep (TBD) Thursday, January 14, 2016; 7pm, Eagan Community Center Regular ARC Meeting • Presenters on the Economic impacts of MSP • Debrief on Town Hall Meeting • Review 2015 Actual Noise Contour Report Realtor Association Rep (TBD) Chamber and/or ECVB Rep Tuesday, March 8, 2016 ARC mtg, 7pm, Council Chambers 2015-2016 ARC Work Plan Page 2 Work Plan Topic Presenters/Invited Guests Schedule (tentative) Regular ARC meeting • State of the Airport Address by MAC (possible joint meeting with Mendota Heights and Inver Grove Heights ARC) MAC Executive Director (or designee) Ibrahim Mohamed, MAC Commissioner IGH and MH Airport Relations Commission Tuesday, May 10, 2016 ARC mtg, 7pm Regular ARC meeting and 2016-2017 Goals/Work Plan Workshop • Annual MSP Nighttime Operations Assessment 2014-2015 • Develop 2016-2017 ARC Work Plan Tuesday, July 12, 2016 ARC mtg, 6:30pm Ongoing ARC Efforts • Monthly review of MAC technical reports, including Corridor compliance, fleet mix, and runway usage • Receive feedback from the public on airport issues • Review and provide feedback on NOC initiatives and studies • Ongoing communication efforts about airport issues via Experience Eagan, City website, social media and cable TV • Participation in MAC aviation disaster drills • Participate in Streets Alive community event Review at monthly ARC meetings in 2015-2016 Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA CC. Project 1141, Elrene Road (Yankee Doodle Road to Trails End Road) Final Assessment Roll Action To Be Considered: Receive the Final Assessment Roll for Project 1141 (Elrene Road, Yankee Doodle Road to Trails End Road - Street Improvements) and schedule a public hearing to be held on November 17, 2015. FACTS: ➢ Project 1141 provided for approximately 900 feet of street improvements on Elrene Road, a collector roadway in east -central Eagan, as outlined and discussed in the feasibility report and approved by the City Council at the public hearing held on December 16, 2014. ➢ The project, constructed under a joint powers agreement with the Dakota County Transportation Department, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. ➢ The roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. ➢ An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns or questions. Attachments (0) Agenda Information Memo October 20, 2015 Eagan City Council Meeting CONSENT AGENDA DD. Telecommunications Lease Amendment Agreement — T -Mobile Action To Be Considered: Approve a telecommunication lease amendment with T -Mobile Central LLC, for antenna upgrade installations on a designated water reservoir site and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ The City has received an application from T -Mobile Central LLC for the upgrade of wireless communication system antennas on the Sperry Water reservoir site located at 1420 Towerview Road in north -central Eagan. ➢ The application has been reviewed by the City's Engineering Consultant, Radio Communication Consultant, City Attorney's Office and Public Works Department personnel and found to be consistent with other past lease agreements and in order for favorable Council consideration. Attachments (0) Agenda Information Memo October 20, 2015, Eagan City Council Meeting PUBLIC HEARINGS A. Intent to issue capital improvement bonds to finance the 2016-2020 Facilities Capital Improvement Plan Action to be Considered: To close the public hearing and approve a resolution authorizing issuance of up to $8,500,000 in bonds to finance the 2016 projects in the 2016-2020 Facilities Capital Improvement Plan. Facts: ➢ At its August 3 meeting, the City Council adopted the 2016-2020 Facilities Capital Improvement Plan (CIP) comprised of the following projects:: o New Fire Station 1, to be constructed in 2016; o Central Maintenance facility expansion/remodel, to be constructed in two phases in 2016 and 2018; and o City Hall and Police facility expansion/remodel, to be constructed in 2018. ➢ At its September 15 meeting, the Council set October 20 as the public hearing on its intent to finance the 2016 projects by issuing capital improvement bonds, as provided for under Minnesota Statutes, Section 475.521. ➢ The 2016 projects have estimated total costs of $12,716,267: o Fire Station 1- $5,917,896 o Central Maintenance Facility Phase 1- $6,798,371 ➢ Cash contributions from the City of $4,397,000 will reduce the amount of the bonds needed to finance the projects. Those cash funds come from: o General Fund balance in excess of Council target - $3,147,000 o Public Utilities Fund for utilities -related improvements - $1,250,000 ➢ With the Central Park/Community Center bonds being paid off after the 2020 levy, and by reducing the annual levy to pay back internal borrowing for the two "ring road" bridges over I -35E and extending that levy three years, the City can issue the proposed capital improvement bonds without increasing the total capital -related levy. In other words, authorizing these bonds will not cause a taxpayer's property taxes to go higher than they currently are. ➢ A graphic illustrating the capital and debt service levies over the next 10 years is attached as PHA -4. ➢ A simple majority of the City Council is required for approval. ➢ An "Inside Eagan" episode presenting information on the 2016 projects and their financing was shot at E -TV studios and is currently running on cable channel 16. ➢ The CIP document has been posted on the City's website since July 10. • To date, the Finance Department has received no questions or comments on the proposed CIP from the public. ➢ Under MS Section 475.521, bonds issued for a Capital Improvement Plan are subject to a reverse referendum. If a petition requesting a vote on the issuance of bonds is signed by at least 1,315 voters (5% of the votes cast in the last general election), and that petition is received by November 19 (30 days after the public hearing), then voter approval by way of an election would be required to issue the bonds. Attachments: (4) ➢ PHA -1 2016-2020 Facilities Capital Improvement Plan ➢ PHA -2 Minnesota Statutes, Section 475.521 • PHA -3 Resolution ➢ PHA -4 Graphic — Capital & Debt Service Levies Facilities Capital Improvement Plan Table of Contents I. INTRODUCTION 3 II. PURPOSE 3 III. CAPITAL IMPROVEMENT PLANNING PROCESS 4 IV. PROJECTS SUMMARY 5 V. FINANCING THE CAPITAL IMPROVEMENT PLAN 12 ESTIMATED PROJECT COSTS APPENDIX A FINANCING PLAN APPENDIX B SOURCES AND USES SCHDULES APPENDIX C Page 2 City of Eagan, Minnesota Facilities Capital Improvement Plan 2016 - 2020 I. INTRODUCTION The Eagan City Council wishes to complete certain facilities capital improvement projects over the next five years, financed in large part by bonds to be repaid through ad valorem tax levies. Minnesota Statutes, Section 475.521 "Capital Improvement Bonds" generally exempts, under certain conditions, municipalities issuing bonds under a capital improvement program from the referendum election requirement of Section 475.58. The facilities will also be funded in part by cash appropriations. The City also prepares separate Capital Improvement Plans for its parks system, its streets and utilities infrastructure, and its vehicles and equipment. Those plans are not included in this document. II. PURPOSE A capital improvement as defined by MS Section 475.521 is an "acquisition or betterment of public lands, buildings, or other improvements for the purpose of a city hall, town hall, library, public safety facility, and public works facility," with a useful life of 5 years or more. Capital improvements under the Statute do not include light rail transit or related activities, parks, road/bridges, administrative buildings other than city or town hall, or land for those facilities. This Facilities Capital Improvement Plan ("CIP") is a document designed to anticipate capital improvement expenditures and schedule them over a five- year period. As potential expenditures are reviewed, the benefits, costs, alternatives and impact on operating expenditures are considered as well. The CIP also matches expenditures with anticipated income. This CIP is intended to fully comply with the requirements of MS Section 475.521. Page 3 The City of Eagan (the "City") believes the capital improvement process is an important element of responsible fiscal management. Major capital expenditures can be anticipated and coordinated so as to minimize potentially adverse financial impacts caused by the timing and magnitude of capital outlays. This coordination of capital expenditures is important to the City in achieving its goals of adequate physical public assets, preservation of public assets and sound fiscal management. Good planning is essential for the wise and prudent use of limited financial resources. The CIP is designed for an annual update. In this manner, it becomes an ongoing fiscal planning tool that continually anticipates future capital expenditures and funding sources. III. CAPITAL IMPROVEMENT PLANNING PROCESS The capital improvement planning process is as follows: • City Council authorizes the preparation of the CIP. • City staff assembles the capital expenditures to be undertaken within the next five years, as well as potential financing and revenue sources. • City Council then reviews the expenditures according to their priority, fiscal impact, and available funding. From this information, a preliminary CIP is prepared. • City Council conducts a public hearing on the CIP to solicit input from citizens, local business owners, and other interested parties. Changes may be made based on that input, and a final project list is established. • City Council then prepares a CIP based on the available funding sources. If general obligation bonding is necessary, the City works with its financial advisor and bond attorney to prepare a bond sale and repayment schedule. Once the funding becomes available, including proceeds from the bond sales, the individual capital expenditures can be made. In subsequent years, the process of updating the plan to cover the next five years is repeated. For the City to use its authority to finance expenditures under Section 475.521, it must meet the requirements provided therein. Specifically, the City Council Page 4 must approve the sale of capital improvement bonds by three-fifths majority. In addition, it must hold a public hearing for public input. Notice of such hearing must be published in the official newspaper of the municipality at least 14, but not more than 28 days prior to the date of the public hearing. In addition, the notice may be posted on the City's official web site. The governing body considers adoption of the CIP following the public hearing. Although a referendum is not required, a reverse referendum is allowable. If a petition bearing the signatures of at least 5 percent of the votes cast in the last general election requesting a vote on the issuance of bonds is received by the municipal clerk within 30 days after the public hearing, a referendum vote on the issuance of the bonds shall be called. If a vote is taken and the referendum passes, the taxes would be levied on market value rather than tax capacity. IV. PROJECTS SUMMARY The expenditures to be undertaken with this Facilities CIP are limited to those listed below. Other public improvement projects, including streets, utilities and parks projects, as well as vehicles and equipment purchases, are considered in other Eagan CIP plans. The following expenditure estimates have been submitted for inclusion in this CIP: 2016 Estimated Expenditures • New Fire Station 1 construction: $5,732,418 • Central Services Maintenance remodel/expansion—Phase 1: $5,182,341 2018 Estimated Expenditures • Central Services Maintenance remodel/expansion—Phase 2: $4,031,772 • City Hall and Police remodel/expansion: $9,312,765 The total of these projects is $24,259,296. Page 5 Per requirements of the Statute, the City must consider the following criteria for each project and the overall plan: 1. Condition of the City's infrastructure and need for the project 2. Demand for the improvement 3. Cost of the improvement 4. Availability of public resources 5. Level of overlapping debt 6. Cost/benefit of alternative uses of funds 7. Operating costs of the proposed improvements 8. Options for shared facilities with other cities or local governments Findings are as follows: New Fire Station 1 1. Condition of City's infrastructure and need for the project — This project will result in reducing the number of Eagan fire stations from five to three. The project contemplates consolidating three existing fire stations (#s 1, 3 and 5) into a new fire station, located at the corner of Blackhawk and Diffley Roads near I -35E, where full-time and duty crew firefighters can be housed, and have easy freeway access to reduce response times. As the number of volunteer firefighters continues to dwindle, there are not enough to fully staff five fire stations. Expansion or remodeling of any of the existing three fire stations in the western part of the city is not feasible, and none of them are ideally located for fast response times to the entire western half of the city. 2. Demand for the improvement — The dwindling count of volunteer firefighters dictates the need for consolidation. The proposed new location, along with the potential for firefighters to be located at the station instead of having to drive to it when calls come in, should also result in improved response times to most addresses in its vicinity. 3. Cost of the improvement — In 2013, the City landbanked the property on which the proposed fire station will be constructed. The property cost was $625,000. The original architect plans had an estimated project cost of Page 6 $6,741,505. Through staff review, $1,009,087 in costs have been cut from the original plans, reducing the estimated cost of construction to $5,732,418. 4. Availability of public resources — The City will attempt to sell Fire Station 5 in the southwestern part of the City. Proceeds from the sale would reduce the net overall project cost. The City does not own the property on which Fire Station 3 sits, so it is not able to sell it. The existing Fire Station 1 property is in a residential area with very limited possibilities for reuse if not for a public purpose. If it were demolished and the property sold, the City would net little, if anything, from the sale. In addition, the City Council has instructed staff to place on its agenda the authorization to utilize $3.1 million in excess General Fund balance to reduce the amount of the bonds required for the projects in this CIP. 5. Level of overlapping debt — The City's current debt profile is considered low. Moody's and Standard and Poor's have both cited Eagan's low debt levels as support for their AAA/Aaa ratings (highest possible on their scales). Direct City debt and overlapping debt of the Eagan school districts, Dakota County and Metropolitan Council as of December 31, 2014 is as follows: Governmental Unit Estimated Estimated Share of Debt Percentage Overlapping Outstanding Applicable Debt Overlapping Debt School Districts: I.S.D. No. 191 - Burnsville $ 103,405,000 11.7 % $ 12,098,385 I.S.D. No. 196 - Rosemount/AV/Eagan 96,477,253 32.9 31,741,016 I.S.D. No. 197 - West St Paul 55,305,000 32.3 17,863,515 Dakota County 26,565,000 16.5 4,383,225 Regional: Metropolitan Council 21,040,000 2.2 462,880 Subtotal, Overlapping Debt 66,549,021 Direct Debt City of Eagan 14,195,000 100.0 14,195,000 Total Direct and Overlapping Debt $ 80,744,021 Currently, the City is levying to pay back bonds on the Community Center and to pay back funds borrowed internally for construction of Northwood Parkway and Duckwood Drive bridges over I -35E, as well as a pedestrian bridge related to a center -running bus rapid transit stop at the Cedar Grove Page 7 Transit Station. Those two levies are set to expire in the next few years. The debt for this project and others in this CIP will be structured such that when the payments on the Community Center and bridges are done, the same amount or less will then be levied for these projects in this CIP. Essentially, the capital tax levy after the new bonds are issued is expected to be at the same level as, or less than, the current capital tax levy. 6. Cost/benefit of alternative uses of funds — The trend, both locally and nationally, is that it is getting harder every year to recruit and retain volunteer firefighters. The number of volunteer firefighters in Eagan has been dropping for several years and the trend is expected to continue. It is now difficult to staff five stations with volunteers. Consolidation of fire stations must be a part of the solution. As noted earlier, remodeling any of the existing Stations 1, 3, or 5 to accommodate full-time staff and duty crews stationed at the facilities is not feasible. To improve fire call response times, the City needs at least two stations that can house full-time and/or part-time duty crew staff to augment its volunteers. 7. Operating costs of the proposed improvements — Annual operating costs are estimated at $25,000 above current maintenance costs on the existing fire stations. 8. Options for shared facilities with other cities or local governments — As time is of the essence in any emergency, it is important to have stations that are strategically located to facilitate a fast response. Sharing existing facilities in other cities is not an option in responding to calls in a timely manner. It should be noted that Eagan has existing mutual aid agreements with all its neighboring cities in the case of calls that require a significant response and/or are of an extended duration. Such agreements will stay in place with the construction of the new fire station. Page 8 Central Services Maintenance Remodel/Expansion 1. Condition of City's infrastructure and need for the project – This project will increase the useful life of City assets and improve operations efficiency by doubling the heated space for storage of vehicles and equipment, enhancing cold storage and salt storage, and adding a vehicle wash bay. Currently, with so much equipment packed into the existing facility space, drive-through lanes are blocked and many vehicles and pieces of equipment are inaccessible without moving one or more items. Worker safety and productivity will be improved by enhancing interior lighting and increasing employee work space for vehicle maintenance, sign shop, welding/fabrication, carpentry, and small engine repairs. In addition, the aging office space will be remodeled to achieve ergonomic improvements and meet ADA requirements. 2. Demand for the improvement – The existing maintenance facility was constructed in 1985 and expanded in 1989 when the City was at its peak of growth. The proposed project is the final phase of the original expansion plans. In order to attract and retain good workers, a safe and pleasant work environment that fosters productivity is desirable. 3. Cost of the improvement – Phase 1, originally estimated at a cost of $5,472,245, was reduced in scope through staff review by $289,904, lowering the revised Phase 1 cost to $5,182,341. Similar reductions proposed by staff have reduced the original Phase 2 cost of $4,514,562 by $482,790 to $4,031,772. Total cost of both phases is estimated at $9,214,113. 4. Availability of public resources – As noted in the Fire Station 1 discussion on page 7, the City Council has instructed staff to place on its agenda the authorization to utilize $3.1 million in excess General Fund balance to reduce the amount of the bonds required for the projects in this CIP. The $3.1 million specifically will reduce the amount of bonds to be issued for project work scheduled in 2016—that is, the new fire station and Phase 1 of this maintenance facility. In addition, $1.25 million of the Central Services Maintenance facility project costs are related to public utilities, and will be funded by the Public Utilities enterprise fund, further reducing the amount of bonds to be issued. Page 9 5. Level of overlapping debt – See comments in the Fire Station 1 discussion on page 7. 6. Cost/benefit of alternative uses of funds – One alternative use of funds would be to not do anything and, thus, reduce property taxes. This may result in a deterioration of services to the citizenry over the years, as well as higher vehicle and equipment costs due to greater exposure to the elements. Doing nothing will likely decrease worker safety. Another alternative would be to hire additional maintenance staff to make up for the inefficiencies and unproductivity resulting from current conditions. In addition, more frequent purchases of vehicles and equipment would be required because their useful lives would be shorter if the equipment is not garaged. Generally, the Council believes it is in the best interests of the public, the City's assets and City staff that the City be good stewards of its vehicles and equipment, and take reasonable steps to protect and care for its workers. 7. Operating costs of the proposed improvements – Annual operating costs for building maintenance are estimated to increase $9,400 after the proposed improvements are made. 8. Options for shared facilities with other cities or local governments – The maintenance facility is essential to City operations. When snow and ice create hazardous road conditions, it is important to have a local base for snowplows so that they can readily access city streets. It would be impractical to share such facilities with another city. City Hall and Police Remodel/Expansion 1. Condition of City's infrastructure and need for the project – This 2018 project will remodel the workspaces in both City Hall and the Police Department to meet current staffing needs. Additional office space and meeting space will be created, as well as an expansion of both male and female locker rooms in the Police Department. Further, a garage for Police vehicles—which comprises one-half of the total project cost—will be built for the safety of Page 10 Police staff entering and leaving the building and to protect and extend the useful lives of Police vehicles. The City Hall/Police facility was expanded in 1995 and was designed at that time with a 20 -year outlook. 2. Demand for the improvement — Compared to 20 years ago, much more of the business of today's Police Department involves detective work. For example, investigating stolen identities and internet crimes involves staff working in the office instead of patrolling the streets. As a result, the Police Department needs more office space than ever, and it appears the nature of crimes will continue this trend. In addition, as officers come and go from the building, there seems to be a greater risk to their safety than there was 20 years ago, hence the need for a secure garage facility. The needs of staff at City Hall have increased, too. The Information Technologies department has more than doubled in size since 1995. Communications staff has increased as well. 3. Cost of the improvement — The original estimate, including contingency and anticipated inflation through 2018, was $9,902,765. Staff has proposed reducing the size of the Police parking garage, resulting in a cost reduction of $590,000, which puts the revised project cost at $9,312,765. 4. Availability of public resources — At this time, no other sources of public funds have been identified other than a levy for debt service. This project is scheduled for 2018. In the event the General Fund accumulates funds over and above the City Council's established fund balance targets by 2018, such funds could potentially be utilized to reduce the amount of borrowing required for this project. 5. Level of overlapping debt — See comments in the Fire Station 1 discussion on page 7. 6. Cost/benefit of alternative uses of funds — One alternative the City Council considered was utilization of the vacant Fire Administration building across the street from City Hall. It has been determined that if the Fire Administration building can be sold for a reasonable price, it will be less costly to add on to the proposed City Hall/Police expansion than to remodel Fire Administration to fit the City's space needs. Because the project is not Page 11 scheduled until 2018, the City will have the opportunity to try to sell the Fire Administration building in the meantime. If it does not sell before 2018, the Council may reconsider using it in lieu of a portion of the proposed building expansion. As with the proposed Central Services maintenance facility discussed on page 10, other alternatives include reduction of taxes for operations through reduced service levels, though that would likely be offset to some extent by more frequent purchase of vehicles and equipment because of their exposure to the weather. Again, the Council believes it is in the best interests of the public, the City's assets and City staff that the City be good stewards of its vehicles and equipment, and take reasonable steps to protect and care for its workers. 7. Operating costs of the proposed improvements — Annual operating costs for building maintenance are estimated to increase $39,000 as a result of the proposed improvements. 8. Options for shared facilities with other cities or local governments — As with the maintenance facility, the City Hall and Police facilities are essential to the residents and business who conduct business at the City and who receive the public protection of the Police Department. It is not feasible to share a City Hall or Police headquarters with another city at this point. V. FINANCING THE CAPITAL IMPROVEMENT PLAN The City Council has expressed its desire to maintain or reduce the current capital -related tax burden on a going -forward basis; the Council does not want the non-operating tax levy to increase as a result of these CIP projects. Currently, two significant levies totaling about $2.3 million annually are set to expire in the near future. The $1.1 million annual levy for payment of the Community Center/Central Park bonds will expire in 2020. The $1.2 million annual levy to pay back internal loans for the I -35E overpasses and the proposed Cedar Grove transit station pedestrian bridge is set to expire in 2018. By cutting the overpasses levy in half and extending it three more years, and with making Page 12 interest -only payments on the proposed bonds for a short time, the Council's goal of maintaining or reducing the overall non-operating tax levy can be achieved, assuming interest rates do not skyrocket in the near future. MS Section 475.521 places a maximum on the amount of annual debt service on all bonds issued under this authority to not equal or exceed 0.16% of the estimated market value of property in the municipality. For the City's 2014 estimated market valuation, this maximum annual debt service would be approximately $10.6 million. The projected debt service for bonds issued under this statute for the CIP is approximately $2 million. Appendix A itemizes the projects and associated cost estimates contemplated under this 2016-2020 Facilities CIP. Appendix B shows the financing plan, including the levy reductions from the two levies that will be expiring, and the levy impact of the new debt issues proposed for 2016 and 2018. The far right-hand column indicates the levy going forward will remain at $2.3 million annually through 2021 (including debt not issued under this statute) and then drop to $1.9 million thereafter (debt service for bonds issued under this statute). Appendix C is a schedule of Sources and Uses for the 2016 and 2018 bond issues based on current estimates. Continuation of the Capital Improvement Plan This Capital Improvement Plan should be reviewed annually by the City Council using the process outlined in this Plan. It should review proposed expenditures, make priority decisions, and seek funding for those expenditures it deems necessary for the City. If deemed appropriate, the Council should prepare an update to this Plan. Page 13 APPENDIX A Estimated Project Costs 2016 2017 2018 2019 2020 New Fire Station 1 $ 5,732,418 - Central Services Maintenance expansion/remodel 5,182,341 - $ 4,031,772 Police and City Hall expansion/remodel - 9,312,765 $ 10,914,759 $ 13,344,537 Page 14 APPENDIX B Financing Plan Levy Year Payment Date Existinn Debt Service Total Existing Debt Service Projected Future Debt Service TOTAL 20098 GO Fac Ref Bonds Bridges/ Exchanges $9,840,000 2016 Bonds $15,175,000 2018 Bonds 2014 02/01/2016 1,120,927.50 1,200,000.00 2,320,927.50 - - 2,320,927.50 2015 02/01/2017 1,119,615.00 612,000.00 1,731,615.00 180,287.18 - 1,911,902.18 2016 02/01/2018 1,122,765.00 624,420.00 1,747,185.00 520,844.63 - 2,268,029.63 2017 02/01/2019 1,124,970.00 636,725.00 1,761,695.00 506,842.88 - 2,268,537.88 2018 02/01/2020 1,113,210.00 649,459.00 1,762,669.00 507,682.88 - 2,270,351.88 2019 02/01/2021 1,119,300.00 662,448,00 1,781,748.00 486,696.00 - 2,268,444.00 2020 02/01/2022 675,697.45 675,697.45 486,417.75 1,106,579.25 2,268,694.45 2021 02/01/2023 646,031.00 646,031.00 485,315.25 1,137,003.00 2,268,349.25 2022 02/01/2024 488,759.25 1,412,118.75 1,900,878.00 2023 02/01/2025 486,244.50 1,410,297.00 1,896,541.50 2024 02/01/2026 488,381.25 1,411,425.75 1,899,807.00 2025 02/01/2027 484,344.00. 1,410,454.50 1,894,798.50 2026 02/01/2028 485,079.00 1,412,554.50 1,897,633.50 2027 02/01/2029 484,827.00 1,411,746.00 1,896,573.00 2028 02/01/2030 488,276.25 1,414,134.75 1,902,411.00 2029 02/01/2031 485,554.13 1,413,200.25 1,898,754.38 2030 02/01/2032 487,512.38 1,412,462.63 1,899,975.00 2031 02/01/2033 483,443.63 1,414,176.75 1,897,620.38 2032 02/01/2034 484,031.63 1,413,357.75 1,897,389.38 2033 02/01/2035 483,813.75 1,414,612.50 1,898,426.25 2034 02/01/2036 488,024.25 1,412,987.63 1,901,011.88 2035 02/01/2037 485,940.00 1,419,579.00 1,905,519.00 Total $6,720,787.50 $5,706,780.45 $12,427,567.95 $9,978,317.66 $22,026,690.00 $44,432,575.51 Assumptions: 1) The 2016 Bonds finance net project proceeds of $6,517,759 2) Interest rates for the 2016 Bonds are current NBQ rates + 50bp 3) The 2018 Bonds finance net project proceeds of $13,344,537 4) Interest rates for the 2018 Bonds are current NBQ rates + 100bp 5) The 2018 Bonds have 3 years of capitalized Interest w ith principal beginning in 2022 6) Debt service show n for the bridges/exchanges has been provided by the City 7) Debt service for the 20098 Bonds, 2016 Bonds and 2018 Bonds are show n at the 105% overlevy Page 15 APPENDIX C $6,660,000 City of Eagan, Minnesota General Obligation Capital Improvement Plan Bonds, Series 2016 Option 3 - May 29, 2015 Sources & Uses Dated 04/01/2016 1 Delivered 04/01/2016 Sources Of Funds Par Amount of Bonds $6,660,000.00 City Cash Contribution 3,147,000.00 Utility Funds 1,250,000.00 Total Sources $11,057,000.00 Uses Of Funds New Fire Station 5,732,418.00 CSM Phase 1 5,182,341.00 Costs of Issuance 75,000.00 Total Underw riter's Discount (1.000%) 66,600.00 Rounding Amount 641.00 Total Uses $11,057,000.00 $15,175,000 City of Eagan, Minnesota General Obligation Capital Improvement Plan Bonds, Series 2018 Option 3 - May 29, 2015 Sources & Uses Dated 04/01/2018 1 Delivered 04/01/2018 Sources Of Funds Par Amount of Bonds $15,175,000.00 Total Sources $15,175,000.00 Uses Of Funds Police/City Hall 9,312,765.00 CSM Phase 2 4,031,772.00 Deposit to Capitalized Interest (CIF) Fund 1,597,674.17 Total Underw riter's Discount (1.000%) 151,750.00 Costs of Issuance 80,000.00 Rounding Amount 1,038.83 Total Uses $15,175,000.00 Page 16 1 MINNESOTA STATUTES 2014 475.521 475.521 CAPITAL IMPROVEMENT BONDS. Subdivision 1. Definitions. For purposes of this section, the following terms have the meanings given. (a) "Bonds" mean an obligation defined under section 475.51. (b) "Capital improvement" means acquisition or betterment of public lands, buildings or other im- provements for the purpose of a city hall, town hall, library, public safety facility, and public works facility. An improvement must have an expected useful life of five years or more to qualify. Capital improvement does not include light rail transit or any activity related to it, or a park, road, bridge, administrative building other than a city or town hall, or land for any of those facilities. For purposes of this section, "capital im- provement" includes expenditures for purposes described in this paragraph that have been incurred by a mu- nicipality before approval of a capital improvement plan, if such expenditures are included in a capital im- provement plan approved on or before the date of the public hearing under subdivision 2 regarding issuance of bonds for such expenditures. (c) "Municipality" means a home rule charter or statutory city or a town described in section 368,01, subdivision 1 or la. Subd. 2, Election requirement. (a) Bonds issued by a municipality to finance capital improvements under an approved capital improvements plan are not subject to the election requirements of section 475.58. The bonds must be approved by an affirmative vote of three-fifths of the members of a five -member governing body. In the case of a governing body having more or less than five members, the bonds must be approved by a vote of at least two-thirds of the members of the governing body. (b) Before the issuance of bonds qualifying under this section, the municipality must publish a notice of its intention to issue the bonds and the date and time of the hearing to obtain public comment on the matter. The notice must be published in the official newspaper of the municipality or in a newspaper of general circulation in the municipality. Additionally, the notice may be posted on the official Web site, if any, of the municipality. The notice must be published at least 14 but not more than 28 days before the date of the hearing. (c) A municipality may issue the bonds only after obtaining the approval of a majority of the voters voting on the question of issuing the obligations, if a petition requesting a vote on the issuance is signed by voters equal to five percent of the votes cast in the municipality in the last municipal general election and is filed with the clerk within 30 days after the public hearing. If the municipality elects not to submit the question to the voters, the municipality shall not propose the issuance of bonds under this section for the same purpose and in the same amount for a period of 365 days from the date of receipt of the petition. If the question of issuing the bonds is submitted and not approved by the voters, the provisions of section 475.58, subdivision la, shall apply. Subd. 3, Capital improvement plan. (a) A municipality may adopt a capital improvement plan. The plan must cover at least a five-year period beginning with the date of its adoption. The plan must set forth the estimated schedule, timing, and details of specific capital improvements by year, together with the estimated cost, the need for the improvement, and sources of revenue to pay for the improvement. In preparing the capital improvement plan, the governing body must consider for each project and for the overall plan: (1) the condition of the municipality's existing infrastructure, including the projected need for repair or replacement; Copyright © 2014 by the Revisor of Statutes, State of Minnesota, All Rights Reserved. 475.521 MINNESOTA STATUTES 2014 2 (2) the likely demand for the improvement; (3) the estimated cost of the improvement; (4) the available public resources; (5) the level of overlapping debt in the municipality; (6) the relative benefits and costs of alternative uses of the funds; (7) operating costs of the proposed improvements; and (8) alternatives for providing services most efficiently through shared facilities with other municipalities or local government units. (b) The capital improvement plan and annual amendments to it must be approved by the governing body after public hearing. Subd. 4. Limitations on amount. A municipality may not issue bonds under this section if the maximum amount of principal and interest to become due in any year on all the outstanding bonds issued under this section, including the bonds to be issued, will equal or exceed 0.16 percent of the estimated market value of property in the municipality. Calculation of the limit must be made using the estimated market value for the taxes payable year in which the obligations are issued and sold. In the case of a municipality with a population of 2,500 or more, the bonds are subject to the net debt limits under section 475.53. In the case of a shared facility in which more than one municipality participates, upon compliance by each participating municipality with the requirements of subdivision 2, the limitations in this subdivision and the net debt represented by the bonds shall be allocated to each participating municipality in proportion to its required financial contribution to the financing of the shared facility, as set forth in the joint powers agreement relating to the shared facility. This section does not limit the authority to issue bonds under any other special or general law. Subd. 5. Application of this chapter. Bonds to finance capital improvements qualifying under this section must be issued under the issuance authority in this chapter and the provisions of this chapter apply, except as otherwise specifically provided in this section. History: 2003 c 127 art 12 s 16; 1Sp2003 c 21 art 10 s 11; 2005 c 152 art 1 s 27-30; 2013 c 143 art 12s15,16; art 14s99 Copyright © 2014 by the Revisor of Statutes, State of Minnesota, All Rights Reserved. Extract of Minutes of Meeting of the City Council of the City of Eagan, Minnesota Pursuant to due call and notice thereof, a meeting of the City Council of the City of Eagan, Minnesota, was duly held at the Council Chambers of the Eagan Municipal Center in Eagan, Minnesota, on Tuesday, October 20, 2015. The following members were present: and the following were absent: *** The Mayor announced that the meeting was convened for the purpose of conducting a public hearing and considering a resolution regarding the issuance of approximately $8,500,000 general obligation capital improvement plan bonds to finance part of the costs of a fire station and expansion and remodeling of the central services maintenance facility pursuant to the City's 2016-2020 Facilities Capital Improvement Plan. The following persons appeared orally or in writing * * * After completion of the public hearing Member introduced the following written resolution and moved its adoption: RESOLUTION NO. RESOLUTION CONFIRMING CAPITAL IMPROVEMENT PLAN AND INTENT TO ISSUE BONDS WHEREAS, on August 3, 2015, this Council approved a 2016-2020 Capital Improvement Plan (the "Plan") prepared in accordance with Minnesota Statutes, Section 475.521; and WHEREAS, in preparing and approving the Plan, this Council considered the factors set forth in Minnesota Statutes, Section 475.521, Subd. 3; and WHEREAS, a public hearing was duly called and held on the Plan; and WHEREAS, the Plan includes construction of a fire station and expansion and remodeling of the central services maintenance facility in 2016 (the "2016 Projects"); and WHEREAS, the Plan contemplates the issuance of approximately $8,500,000 general obligation capital improvement plan bonds in 2016 (the "2016 Bonds") to finance part of the costs of the 2016 Projects; and WHEREAS, a public hearing on the Council's intent to issue the 2016 Bonds has been duly called and held. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EAGAN, MINNESOTA, AS FOLLOWS: 1. Approval of the Plan is hereby ratified and confirmed. 2. The Council's intent to issue the 2016 Bonds pursuant to the Plan is hereby confirmed. The estimated amount of 2016 Bonds for this purpose is $8,500,000 as described in the Plan. The issuance of the 2016 Bonds is subject to a referendum if a petition meeting the requirements of Minnesota Statutes, Section 475.521, Subd. 2(c) requesting a vote on the issuance is filed with the City Clerk within 30 days after the date hereof. 3. The City Council shall consider proposals for the sale of the 2016 Bonds in 2016. 2 APPROVING RESOLUTION Motion for the foregoing Resolution was made by Member and seconded by Member upon a vote being duly taken thereon, the following voted in favor of: and the following were against: and the following were absent: WHEREUPON, the Resolution was declared duly passed and adopted the 20th day of October 2015. 3 CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk APPROVING RESOLUTION STATE OF MINNESOTA ) ) SS. COUNTY OF DAKOTA ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Eagan, Minnesota, hereby certify that the above and foregoing Resolution No. is a true and correct copy of the Resolution as adopted by the Eagan City Council on the 20th day of October 2015. US.102714252.01 4 City Clerk City of Eagan, Minnesota APPROVING RESOLUTION $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 so Capital/Debt Service Levies 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 ■ 2018 bonds Fl 2016 bonds ■ Bridges/Exchanges ■ ECC Bonds Agenda Information Memo October 20, 2015 Eagan City Council Meeting PUBLIC HEARING B. Project 1074, Braun Sunrise Final Assessment Hearing Action To Be Considered: Approve the Final Assessment Roll for Project 1074 (Braun Sunrise - Street Improvements) and authorize its certification to Dakota County for collection . Facts:  Project 1074 provided the resurfacing of Braun Court, a residential street within the Braun Sunrise neighborhood in central Eagan as part of Contract 15-02.  The Final Assessment Roll was presented to the City Council on September 15, 2015, with a public hearing scheduled for October 2 0, 2015, to formally present the final costs associated with this public improvement to the affected benefitting properties.  The final assessments for the assessable properties are approximately 29% less than the estimate contained in the feasibility report presented at the public hearing held on January 20, 2015.  All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on October 12 to address all property owners’ questions or concerns and provide any additional information of interest. Of the 5 residential properties being assessed, no one attended the meeting. Attachments (1) PHB-1 Final Assessment Report FINAL ASSESSMENT REPORT PROJECT PUBLIC HEARING DATES Number: 1074 Assessment: October 20, 2015 Name: Braun Sunrise Addition Project Approval: January 20, 2015 STREET Surf./Signs - Low Dens Res Contract Number of Number Parcels Interest Terms Rate Final Rate Feasibility Report Units $ 1,023.44 $ 1,525.00 Lot Eq Amount Assessed Variance Actual to FR City Financed Variance Actual to FR 15-02 5 5 yrs 4.0% $ 5,117,20 $ (2,482.80) $ 23,479.58 $ (9,420.42) $ 7,600.00 FR -32.7% $ 32,900.00 FR -28.6% City of Earn Nems To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: October 13, 2015 Subject: Final Assessment Roll, Project 1074 Braun Sunrise Addition At the public hearing on Jan 20, 2015, the City Council ordered Project 1074. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Braun Sunrise Addition project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 15-02. The following information was used in the preparation of the assessment roll for Project 1074. PROJECT COST The total construction cost for this project is $18,045.41. This includes $18,045.41 paid to the contractors for the construction of the improvements . Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $10,551.37 were incurred, resulting in a total improvement and project cost of $28,596.78. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY COST COSTS COST REPORT Bituminous Mill & Overlay Braun Sunrise Addition 10,450.29 6,110.41 16,560.70 33,100.00 Concrete Curb & Gutter Repairs 7,595.12 4,440.96 12,036.08 7,400.00 18,045.41 10,551.37 28,596.78 40,500.00 ASSESSMENTS Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Low Density Residential Lots (R-1,2,3) Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Braun Sunrise Addition costs are assessable for Low Density Residential Lots (R-1,2,3) properties. The improvement and assessment rate for the Low Density Residential Lots (R-1,2,3) properties is computed as follows: % Low Density Residential Lots (R-1,2,3) = 507.0 F.F. / 820.0 F.F = 61.8% $16,560.70 (Bituminous Mill & Overlay - Braun Sunrise Addition Cost) x 61.8% x 50% = $5,117.26 $5,117.26 = $1,023.44 / Unit 5 Units The remaining frontage within the project area (38.20%) is either sideyard or backyard property with no driveway access, or not covered by assessment agreement, and therefore not assessable under the City's Assessment Policy. ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 4.0% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST REVENUE RESPONSIBILITY Bituminous Mill & Overlay - Braun Sunrise Addition 16,560.70 5,117.20 11,443.50 Concrete Curb & Gutter Repairs 12,036.08 12,036.08 28,596.78 5,117.20 23,479.58 Major Street Fund: $23,480 Aaron Nelson, P.E. Reviewed Public Works W.artment /041.5 Date / ( Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant! Agenda Information Memo October 20, 2015 Eagan City Council Meeting PUBLIC HEARING C. Project 1166, St. Charles Wood Addition Final Assessment Hearing Action To Be Considered: Approve the Final Assessment Roll for Project 1166 (St. Charles Wood Addition - Street Improvements) and authorize its certification to Dakota County for collection. Facts: ➢ Project 1166 provided the resurfacing of the St. Charles Wood neighborhood residential streets in southwest Eagan as part of Contract 15-02. ➢ The Final Assessment Roll was presented to the City Council on September 15, 2015, with a public hearing scheduled for October 20, 2015, to formally present the final costs associated with this public improvement to the affected benefitting properties. ➢ The final assessments for the assessable properties are approximately 23% less than the estimate contained in the feasibility report presented at the public hearing held on December 2, 2014. ➢ All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on October 12 to address all property owners' questions or concerns and provide any additional information of interest. Of the 18 residential properties being assessed, no one attended the meeting. Attachments (1) PHC-1 Final Assessment Report FINAL ASSESSMENT REPORT PROJECT Number: 1166 Name: St. Charles Wood Addition STREET Surf./Signs - Low Dens Res Final Rate PUBLIC HEARING DATES Assessment: Project Approval: Feasibility Report October 20, 2015 December 2, 2014 Units $ 908.52 $ 1,230.00 Lot Eq Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 15-02 18 5 yrs 4.0% $ 16,353.36 $ (5,746.64) $ 36,771.24 $ (10,828.76) $ 22,100.00 FR -26.0% $ 47,600.00 FR -22.7% To: From: Date: Subject: City of Ragan Nano Mayor and City Council Aaron Nelson, Assistant City Engineer October 13, 2015 Final Assessment Roll, Project 1166 St. Charles Wood Addition At the public hearing on Dec 02, 2014, the City Council ordered Project 1166. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the St. Charles Wood Addition project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 15-02. The following information was used in the preparation of the assessment roll for Project 1166. PROJECT COST The total construction cost for this project is $37,584,79. This includes $37,315.56 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $269.23. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $15,539.81 were incurred, resulting in a total improvement and project cost of $53,124.60. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT Bituminous Mill & Overlay - St. Charles Wood Addition Concrete Curb and Gutter ASSESSMENTS CONSTRUCTION COST 24,907.94 12,676.85 OTHER IMPROVEMENT FEASIBILITY COSTS COST REPORT 10,298.44 35,206.38 47,600.00 5,241.37 17,918.22 22,100.00 37,584.79 15,539.81 53,124.60 69,700.00 Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Low Density Residential Lots (R-1,2,3) Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - St. Charles Wood Addition costs are assessable for Low Density Residential Lots (R-1,2,3) properties. The improvement and assessment rate for the Low Density Residential Lots (R-1,2,3) properties is computed as follows: % Low Density Residential Lots (R-1,2,3) = 1,843.0 F.F. / 1,984.0 F.F = 92.9% $35,206.38 (Bituminous Mill &Overlay - St. Charles Wood Addition Cost) x 92.9% x 50% = $16,353.36 $16,353.36 18 Units = $908.52 / Unit The remaining frontage within the project area (7.10%) is either sideyard or backyard property with no driveway access, or not covered by assessment agreement, and therefore not assessable under the City's Assessment Policy. ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 4.0% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT Bituminous Mill & Overlay - St. Charles Wood Addlt Concrete Curb and Gutter Major Street Fund: $36,771 Aaron Nelson, P. . Reviewed Public Works partment ,4447, Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant 1 IMPROVEMENT COST 35, 206.38 17,918.22 53,124.60 ASSESSMENT CITY REVENUE RESPONSIBILITY 16,353.36 18,853.02 17,918.22 16,353.36 36,771.24 Financpartment M/7//r." Date Agenda Information Memo October 20, 2015 Eagan City Council Meeting PUBLIC HEARING D. Project 1123, Cedar Heights Final Assessment Hearing Action To Be Considered: Approve the Final Assessment Roll for Project 1123 (Cedar Heights - Street Improvements) and authorize its certification to Dakota County for collection. Facts: ➢ Project 1123 provided the resurfacing of the Cedar Heights neighborhood, a residential neighborhood in southwest Eagan as part of Contract 15-02. ➢ The Final Assessment Roll was presented to the City Council on September 15, 2015, with a public hearing scheduled for October 20, 2015, to formally present the final costs associated with this public improvement to the affected benefitting properties. ➢ The final assessments for the assessable properties are approximately 25% less than the estimate contained in the feasibility report presented at the public hearing held on December 2, 2014. ➢ All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on October 12 to address all property owners' questions or concerns and provide any additional information of interest. Of the 34 units being assessed, no one attended the meeting. Attachments (1) PHD-1 Final Assessment Report FINAL ASSESSMENT REPORT PROJECT Number: 1123 Assessment: October 20, 2015 PUBLIC HEARING DATES Name: Cedar Heights Project Approval: December 2, 2014 STREET Surf,/Stens - Low Dens Res Final Rate Feasibility Report Units $ 642.14 $ 895.00 Lot Eq Contract Number of Number Parcels Interest Terms Rate Amount Assessed Variance Actual to FR City Financed Variance Actual to FR 15-02 34 5 yrs 4.0% $ 21,832.76 $ (8,567.24) $ 46,454.10 $ (15,645.90) $ 30,400.00 FR -28.2% $ 62400.00 FR -25.2% City of Evan Memo To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: October 13, 2015 Subject: Final Assessment Roll, Project 1123 Cedar Heights At the public hearing on Dec 02, 2014, the City Council ordered Project 1123. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Cedar Heights project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 15-02. The following information was used in the preparation of the assessment roll for Project 1123. PROJECT COST The total construction cost for this project is $51,390.99. This includes $51,061.14 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $329.85. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $16,895.87 were incurred, resulting in a total improvement and project cost of $68,286.86. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Bituminous Mill & Overlay - Cedar Heights 32,862.24 10,804.15 43,666.39 60,900.00 Concrete Curb & Gutter 18,528.75 6,091.72 24,620.47 31,600.00 51,390.99 16,895.87 68,286.86 92,500.00 ASSESSMENTS Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Low Density Residential Lots (R-1,2,3) Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Cedar Heights costs are assessable for Low Density Residential Lots (R-1,2,3) properties. The Improvement and assessment rate for the Low Density Residential Lots (R-1,2,3) properties is computed as follows: 9.6 Low Density Residential Lots (R-1,2,3) = 3,578.0 F.F. / 3,578.0 F.F = 100.0% $43,666.39 (Bituminous Mill & Overlay - Cedar Heights Cost) x 100.0% x 50% = $21,832.76 $21,832.76 = $642.14 / Unit 34 Units ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 4.0% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT Bituminous Mill & Overlay - Cedar Heights Concrete Curb & Gutter Major Street Fund: $46,454 'YI�9ao, Aaron Nelson, P.E. Reviewed Public Works D artm nt ,44A Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I IMPROVEMENT ASSESSMENT CITY COST REVENUE RESPONSIBILITY 43,666.39 21,832.76 21,833.63 24,620.47 - 24,620.47 68,286.86 21,832.76 46,454.10 Agenda Information Memo October 20, 2015 Eagan City Council Meeting PUBLIC HEARING E. Project 1168, Waters Edge Final Assessment Hearing Action To Be Considered: Approve the Final Assessment Roll for Project 1168 (Waters Edge - Street Improvements) and authorize its certification to Dakota County for collection. Facts: ➢ Project 1168 provided the resurfacing of the Waters Edge neighborhood, a residential street (Englert Road) in central Eagan as part of Contract 15-02. ➢ The Final Assessment Roll was presented to the City Council on September 15, 2015, with a public hearing scheduled for October 20, 2015, to formally present the final costs associated with this public improvement to the affected benefitting properties. ➢ The final assessments for the assessable properties are approximately 2% less than the estimate contained in the feasibility report presented at the public hearing held on December 2, 2014. ➢ All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on October 12 to address all property owners' questions or concerns and provide any additional information of interest. Of the 40 units being assessed, no one attended the meeting. Attachments (1) PHE-1 Final Assessment Report FINAL ASSESSMENT REPORT PROJECT Number: 1168 Name: Waters Edge STREET Surf./Signs Single Family Res STREET Surf./Signs Townhome Res Contract Number of Number Parcels 15-02 40 PUBLIC HEARING DATES Assessment: Project Approval: October 20, 2015 December 2, 2014 Final Rate Feasibility Report Units $ 475.38 $ 620.00 Lot Eq $ 356.54 $ 465.00 TH Unit Interest Amount Terms Rate Assessed 5 yrs Variance City Variance Actual to FR Financed Actual to FR 4.0% $ 15,568.84 $ (4,731.16) $ 40,828.99 $ (871.01) $ 20,300.00 FR -23.3% $ 41,700.00 FR -2.10/0 To: From: Date: Subject: City of Baan Moo Mayor and City Council Aaron Nelson, Assistant City Engineer October 13, 2015 Final Assessment Roll, Project 1168 Waters Edge At the public hearing on Dec 02, 2014, the City Council ordered Project 1168. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Waters Edge project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 15-02. The following information was used in the preparation of the assessment roll for Project 1168. PROJECT COST The total construction cost for this project is $40,509.89. This includes $40,409.68 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $100.21. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $15,887.94 were incurred, resulting In a total improvement and project cost of $56,397.83. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY COST COSTS COST REPORT Bituminous Mill & Overlay- 22,365.81 8,771,85 31,137.66 40,700.00 Waters Edge Concrete Curb and Gutter Repair 18,144.08 7,116.09 25,260.17 21,300.00 40,509.89 15,887.94 56,397.83 62,000.00 Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Low Density Residential (Single Family) Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Waters Edge costs are assessable for Low Density Residential (Single Family) properties. The improvement and assessment rate for the Low Density Residential (Single Family) properties is computed as follows: 40 lots total 111 single family and 29 town homes) 1 R-1 lot =1.0 Equivalent Residential Unit (ERU) 1 R-3 unit = 0.75 ERU Total ERU's = 11 R-1 + (29 x 0.75) R-3 = 32.75 ERU's $31,137.66 (Bituminous Mill & Overlay - Waters Edge Cost) x 50% / 32.75 ERU's = $475.38 / ERU R-1 Assessment R-1 assessment = $475.38/ERU x 1.0 = $475.38 / lot $475.38 x 11 lots = $5,229.28 total R-1 R-3 Assessment R-3 assessment = $475.38/ERU x 0.75 = $356.54 / unit $356.54 x 29 Tots = $10,339.66 tot& R-3 ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 4.0% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT Bituminous Mill & Overlay - Waters Edge Concrete Curb and Gutter Repair Major Street Fund: $40,829 yo. Aaron Nelson, P.E. /tevfewed Public Works D artment Date 10,4(15 c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I IMPROVEMENT ASSESSMENT CITY COST REVENUE RESPONSIBILITY 31,137.66 25,260.17 15,568.84 15,568.82 25,260.17 56,397.83 15,568.84 40,828.99 Financ'partment q7/r Date Agenda Information Memo October 20, 2015, Eagan City Council Meeting New Business A. Preliminary Subdivision—Sophia Grace Properties Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Preliminary Subdivision (Laugen Legacy) to create 2 lots upon approximately 0.92 acres located at 1365 Deerwood Drive, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Preliminary Subdivision — Majority of Councilmembers present Facts: ➢ The property was platted in 1996 and contains a single family home with an attached garage and a shed. The home was constructed in 1950 and will remain on the proposed Lot 2. ➢ The property currently takes direct access from Deerwood Drive, as do the neighboring properties. ➢ The adjacent properties are developed with single family homes save St. John Neumann Catholic Church to the south. ➢ The proposed Subdivision results in a density of 2 units per acre which is consistent with the Low Density residential land use designation. ➢ The proposed Subdivision will create 2 lots that meet the R-1 bulk standard requirements. ➢ A public hearing was held at the September 21, 2015 Advisory Planning Commission meeting and the APC did recommend approval. Issues: ➢ Neighbors spoke to density, tree preservation, property value and stormwater runoff concerns during the public hearing. 120 -Day Agency Action Deadline: December 16, 2015 Attachments: (4) NBA -1 Location Map NBA -2 Draft September 21, 2015, APC Meeting Minutes NBA -3 Planning Report NBA -4 Exhibits ovation Ma •� 'a m J U co0 <z rn m v 0 Y m 0. 0 P. jillj 4) 0 0 - o (V O O 0 0 0 0 < A C: 0 o: Y a illtrA . o 0- tillitli MO 1.011 IMM11-61 a lit tra VA SW ®wAtin itria, ®®®_® Rim® er®I��ks Npr.U]•F-1,4rt AE e ain am ®®off®® ®::Ain EA �_:1�®��®�®spa,�lYl�rola �,\�®� �1®� ®w ®� ��'��®® ®®®®®®�:®i o� 00 ` 4 441 o f� 41 I �®�. t2A )Vr;i ,.,W '''' ' 10 [WA 111 I 0. 1T(iJJ)* ��\1Ov•1®i®®® a'A. Mil= 1®ia.a:®em cls., Alq minnts I FM 9 ,®®®®Ri�1� A �� ^//� CD �® rassa.i 1 1,4 Vtpli, , ._ in el ®®' 1013X3`�1��Ott Li' Mill I I ®® x inia 7.1 -II #0,01 VI III rig Ilia VIII a9NN `�Itll'�� d® ;Epp�,:a o®��WO 7:,:p74 4 in -Nrievoilittgram 48 Me: ril .116141" .0131 alarsia aim gm tairklatitawf#4401 ;iv, illitri.....41114.44141E r :✓vim ®®® ®® a��®®l®® Y gist`1®i®®q,a /f. fa v3I*jt! II ® % ` n °so .r Advisory Planning Commission September 21, 2015 Page 2of17 IV. PUBLIC HEARING New Business A. Laugen Legacy Applicant Name: Deena Laugen, Sophia Grace Properties Location: 1365 Deerwood Drive; Lot 2, Block 1, Fiala Addition Application: Preliminary Subdivision A Preliminary Subdivision to create 2 single family lots. File Number: 22 -PS -02-08-15 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated September 15, 2015. Deena Laugen, applicant, stated she was available for questions. Vice Chair Vanderpoel opened the public hearing. Mark and Lori Eslinger, 1395 Deerwood Drive, stated their concerns with tree loss, lot size and property values. Terry Slusar, 1381 Deerwood Drive, stated his concern with runoff, erosion during construction and tree loss. Ellwood Aherns, 1385 Deerwood Drive, stated his concern with drainage. There being no further public comment, Vice Chair Vanderpoel closed the public hearing and turned the discussion back to the Commission. Assistant City Engineer Nelson spoke to the existing drainage patterns on the site and area and stated they would not change with future development and that appropriate erosion control measures would be required. Mr. Nelson also explained the standard fee for Water Quality. Planner Thomas explained tree removal and density allowances. Member Sagstetter moved, Member Piper seconded a motion to recommend approval of a Preliminary Subdivision (Laugen Legacy) to create two Tots upon approximately 0.92 acres, subject to the following conditions: 1. The property shall be platted. 2. This development shall be responsible for a cash park and trails dedication based on the rates in effect at the time of Final Subdivision for the newly created lot. 3. An individual lot tree preservation plan shall be submitted at the time of building permit application for Lot 1, Block 1. Advisory Planning Commission September 21, 2015 Page 3 of 17 4. A cash dedication in lieu of on-site water quality ponding shall be required for this development, consistent with City policies and City Code §4.34. 5. The development shall receive Final Subdivision approval prior to Building Permit issuance. 6. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 7. The driveway to the new house shall include a hammerhead turnaround so vehicles do not need to back onto Deerwood Drive. 8. The developer shall obtain all outside agency permits as necessary for completion of the site improvements. 9. The developer or builder shall restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer, and provide traffic control in accordance with the Minnesota Manual of Traffic Control Devices. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: September 15, 2015 APPLICANT: Sophia Grace Properties PROPERTY OWNER: Same REQUEST: Preliminary Subdivision LOCATION: 1365 Deerwood Drive COMPREHENSIVE PLAN: LD, Low Density ZONING: R-1, Residential Single Family CASE: 22 -PS -02-08-15 HEARING DATE: September 21, 2015 APPLICATION DATE: August 18, 2015 PREPARED BY: Sarah Thomas SUMMARY OF REQUEST The applicant is requesting approval of a Preliminary Subdivision (Laugen Legacy) to create two lots upon approximately 0.92 acres located at 1365 Deerwood Drive. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvements are not likely to cause environmental damage. Planning Report — Laugen Legacy September 21, 2015 Page 2 F. That the design of the subdivision or the type of improvements are not likely to cause health problems. G. That the design of the subdivision or the type of improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." BACKGROUND/HISTORY The 0.92 parcel was platted in 1996 and contains a single family home with an attached garage and a shed. The existing home was constructed in 1950 and will remain on the property. EXISTING CONDITIONS The 0.92 acre lot on Deerwood Drive has one existing house, built in 1950, located on the eastern half of the property. The site grading and installation of water and sewer services to the existing house were provided during initial construction. Mature trees are located throughout the property. Access to the site is from Deerwood Drive to the South. The property slopes to the west with elevations ranging from approximately 917 to 889. Planning Report — Laugen Legacy September 21, 2015 Page 3 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Compatibility with Surrounding Area — The property abuts single-family homes to the north, west and east and is adjacent to St. John Neumann Catholic church to the south. Density — The subject site is guided Low Density Residential 0-4 units/acre. The proposed subdivision will result in a density of 2 units/acre. The proposed density complies with the Guide Plan. Lots — Proposed lots are 18,315 sq. ft. (Lot 1) and 21,978 sq. ft. (Lot 2) in size. The existing single-family home will remain on Lot 2. The majority of the southwestern portion of the site will be disturbed during the home construction process. R-1 single family residential zoning district requires 12,000 square feet per lot and at least 85 feet width. The proposed lots meet these lot requirements. Setbacks — Standard R-1 setbacks apply to this subdivision. The principal structure setback requirement is 30 feet from any public right-of-way, 10 feet from the side property line and 15 feet from the rear property line. Any accessory structure requires a five foot setback from the side and rear property line and 30 feet from any public right-of-way. The subdivision appears to create lots that can accommodate the necessary setbacks. Grading/Topography — The preliminary grading plan is acceptable. A detailed grading, drainage, erosion, and sediment control plan should be prepared in accordance with current City standards and codes prior to Final Subdivision approval. All erosion/sediment control plans submitted for development and grading permits should be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the construction and management of erosion/sediment control devices, and the establishment of vegetation for the development, should have received Erosion/Sediment Control site management certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Erosion control measures should be installed and maintained in accordance with City code and engineering standards. Existing Use Zoning Land Use Designation North Single Family Homes R-1, Residential Single Family LD, Low Density South Church PF, Public Facility QP- Public/Quasi-Public East Single Family Homes R-1, Residential Single Family LD, Low Density West Single Family Homes R-1, Residential Single Family LD, Low Density EVALUATION OF REQUEST Compatibility with Surrounding Area — The property abuts single-family homes to the north, west and east and is adjacent to St. John Neumann Catholic church to the south. Density — The subject site is guided Low Density Residential 0-4 units/acre. The proposed subdivision will result in a density of 2 units/acre. The proposed density complies with the Guide Plan. Lots — Proposed lots are 18,315 sq. ft. (Lot 1) and 21,978 sq. ft. (Lot 2) in size. The existing single-family home will remain on Lot 2. The majority of the southwestern portion of the site will be disturbed during the home construction process. R-1 single family residential zoning district requires 12,000 square feet per lot and at least 85 feet width. The proposed lots meet these lot requirements. Setbacks — Standard R-1 setbacks apply to this subdivision. The principal structure setback requirement is 30 feet from any public right-of-way, 10 feet from the side property line and 15 feet from the rear property line. Any accessory structure requires a five foot setback from the side and rear property line and 30 feet from any public right-of-way. The subdivision appears to create lots that can accommodate the necessary setbacks. Grading/Topography — The preliminary grading plan is acceptable. A detailed grading, drainage, erosion, and sediment control plan should be prepared in accordance with current City standards and codes prior to Final Subdivision approval. All erosion/sediment control plans submitted for development and grading permits should be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the construction and management of erosion/sediment control devices, and the establishment of vegetation for the development, should have received Erosion/Sediment Control site management certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Erosion control measures should be installed and maintained in accordance with City code and engineering standards. Planning Report — Laugen Legacy September 21, 2015 Page 4 Storm Drainage — The preliminary storm drainage plan is acceptable. The entire site lies within Drainage District J (as designated in the City Storm Water Management Plan — 2007). The storm water drains onto Deerwood Drive, and is conveyed via the concrete curb and gutter to the storm sewer system on Pilot Knob Road. No new storm sewer is proposed with this development. Sanitary Sewer/Water Main — The preliminary utility plan is acceptable. Trunk water main and sanitary sewer, of sufficient size and capacity, is available along Deerwood Drive for connection of water and sewer services to the new home. Sanitary sewer District C (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site. Installation of the water and sewer services will require excavation into the street and boulevard, and a partial or complete closure of the road. The developer or builder should restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer, and provide traffic control in accordance with the Minnesota Manual of Traffic Control Devices. Streets/Access/Circulation — Public street access is proposed via Deerwood Drive, a 44 -foot wide two lane undivided collector roadway. The driveway to the new house should include a hammerhead turnaround so vehicles do not need to back onto Deerwood Drive. A 6 -foot wide concrete sidewalk is located along the south boulevard of Deerwood Drive. No new pedestrian facilities are proposed. Easements/Permits/Right-of-Way — Deerwood Drive is a public street maintained by the City. Sufficient right-of-way currently exists for this roadway. This developer should dedicate standard drainage and utility easements along the lot lines. This developer should be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to building permit approval. Financial Obligation — At this time, there are no pending assessments on the parcel proposed for platting. Based upon a study by City staff of the financial obligations collected in the past and proposed use for the property, the following estimated charges will be collected at time of Final Subdivision. Improvement Use Rate Quantity Amount Sanitary Sewer Trunk Rl $1,463/ lot 1 lot $1,463 Water Trunk R1 $1,526/ lot 1 lot $1,526 Water Quality Fee Dedication R1 - - $8,931 Total $11,920 The final charges will be computed using the rates in effect at the time of Final Subdivision. The estimated financial obligation is subject to change based upon the areas, dimensions and land Planning Report — Laugen Legacy September 21, 2015 Page 5 uses contained in the final subdivision or plat, with due allowances for easements and right-of- way required with the plat. The existing house has already paid trunk storm sewer fees for the entire parcel, and trunk water main and sanitary sewer fees for the existing house. Water Quality/Wetlands — This subdivision ultimately will generate additional stormwater runoff within the City. Thus, it is subject to policies of Eagan's Water Quality and Wetland Management Plan to protect surface water resources from impacts of land development and must comply with City Code §4.34 Stormwater Management Regulations. Similar to other residential subdivisions of this size, the City has found it reasonable and practical to meet these policies and regulations only by requiring payment of a water quality dedication fee. Generally, such cash dedication fees are calculated costs of a stormwater pond, consistent with the procedure and rates of the current City Fee Schedule. However, the City has historically assigned small residential subdivisions of about an acre in size a standard fee, which would be $8,931 according to the 2015 City Fee Schedule. This amount assumes a pond would be excavated with a volume of about 3,720 cubic feet. Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. Parks and Recreation — This development shall be responsible for a cash park dedication and a cash trail dedication for the one newly created lot based on the rates in effect at the time of Final Subdivision. Tree Preservation — There are few trees located on the property; however, their size and significance is unknown. Therefore, an individual lot tree preservation plan shall be submitted at the time of building permit application for Lot 1, Block 1. SUMMARY/CONCLUSION The subject site is currently developed with a single family home. The applicant is requesting to subdivide the site into two single family lots. As proposed, the lots will comply with R-1 standards and is consistent with low density residential guide plan. ACTION TO BE CONSIDERED To recommend approval of a Preliminary Subdivision (Laugen Legacy) to create two lots upon approximately 0.92 acres located at 1365 Deerwood Drive. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, B1, Cl, C2, El, F1 and G1. 1. The property shall be platted. 2. This development shall be responsible for a cash park and trails dedication based on the rates in effect at the time of Final Subdivision for the newly created lot. Planning Report — Laugen Legacy September 21, 2015 Page 6 3. An individual lot tree preservation plan shall be submitted at the time of building permit application for Lot 1, Block 1. 4. A cash dedication in lieu of on-site water quality ponding shall be required for this development, consistent with City policies and City Code §4.34. 5. The development shall receive Final Subdivision approval prior to Building Permit issuance. 6. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 7. The driveway to the new house shall include a hammerhead turnaround so vehicles do not need to back onto Deerwood Drive. 8. The developer shall obtain all outside agency permits as necessary for completion of the site improvements. 9. The developer or builder shall restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer, and provide traffic control in accordance with the Minnesota Manual of Traffic Control Devices. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights -of -Way 1. This development shall dedicate 10 -foot drainage and utility easements centered overall lot lines and, 10 -foot drainage and utility easements adjacent to all public rights-of-way where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2, This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements, in accordance with requirements set forth in the latest version of the City's Stormwater Management Plan, C. Plans and Specifications 1. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a permanent cul-de-sac, or temporary cul-de-sac to be removed upon further extension (on stub streets), constructed in accordance with City engineering standards. This development shall dedicate, provide, or financially guarantee the acquisition costs of street easements or public street rights-of-way as required by the alignment of the cul-de-sacs located within or beyond the boundaries of this plat as necessary to service or accommodate this development. 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate public improvement project and associated contract must be awarded by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and as awarded by the action of the City Council, G. Tree Preservation and Mitigation 1. This development shall be responsible for preparing a tree preservation plan and mitigating for any removal in excess of the allowable limits. Mitigation shall be in the form of replacement trees, cash equivalent, or a combination thereof in accordance with the recommendation of the Advisory Parks Commission and as allowed under the City's tree preservation ordinance and as approved by the City Council. PI. Stormwater Management and Water Quality Protection 1. This development shall manage stormwater and protect water quality by meeting requirements for design standards, minimizing impervious surface area and maximizing infiltration and retention, and providing acceptable complementary stormwater treatments, stormwater treatment ponds, regional ponds, and maintenance of private stormwater facilities in accordance with the current City post construction regulations and as recommended by the Advisory Parks Commission and awarded by Council action. I. Wetlands Protection and Management 1. This development shall protect and manage wetlands by meeting requirements for wetland delineations and assessments, sequencing and replacement, and wetland buffers and setbacks in accordance with the current wetland protection and management regulations and as recommended by the Advisory Parks Commission and awarded by Council action. J. Airport Noise Attenuation 1. This development shall be responsible for meeting all appropriate noise attenuation conditions if the property is located within the Metropolitan Council Noise Exposure and/or Buffer Zone. K. Other 1. All subdivision, zoning, and other ordinances affecting this development shall be adhered to, unless specifically granted a Variance by Council action. L. Mailboxes 1. The construction and location of all mailbox supports shall be in accordance with the United States Postal Service policies and regulations for centralized delivery, and the locations shall be approved by the City Engineer and be identified in the final constructions plans for the development. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 Revised: July 7, 2009 Revised: July 1, 2014 rtrrn'.-r tan:mm •mr•r: •a•� eg ti Pair 4"1" /414 AlrettfiritatOV ift ,kivitiikki orAita E. PE ® si ®1" fjEJlsl►.= 0., ee �a o� a �o a oe erial photo-S • rin • 201 r— �I U NiI 0 oZ oz ce 0WW M EXISTNG LEGEND ad ad 0 9 > 8 Z c 0D ,s ='s O� s� Q0 N F5 w w Z Z 5B W i0( /Y\ °pea OS'fOZ ��— 00.0 el))lEl, f SIZE rr84: AN.N.9N0 ‘.1'"0, W .=.0 N0,9n&W*e"t-,°°° snPanN rN oN A. UwNYYsY<YiZYwWwwwWww�00Zy¢r��yy N 'a00a00aaO N N � a ww W22 Om$ o NN a00 (JUwWwwZZyyllyyyyVy=WYwwwUwUUwUWNwwUyy NN a�an OOanOONOaaOao.nNaNNaNaNaa0 N yy� N (0 WI'6F1°oism'Fiii F CSr1°d MaTS agiLi MP4'''``YV''v'av��"�V`�i�c` g #pyu� rd J Jdi�3' $pj rii I�yv� 2�$dd"§M gc�q �,y q !Qr d3 R F E » § e PROPOSED LEGEND $� § \§ \/ ne U j > \§ §® \§ k / _ NO: 215060 Written Narrative for Preliminary Subdivision Application Applicant: Sophia Grace Properties Deena Laugen, President 612-382-8291 We are splitting one residential lot at 1365 Deerwood Drive, Eagan, MN 55123 into two residential lots. This lot is currently zoned as residential and both new lots will remain residential. We plan to sell the new lot to a builder once the split is complete. The existing home will remain where it is. The surrounding land is primarily residential with the exception of St. John Neuman Catholic Church, which is across Deerwood Drive from this property. RECEIVED AM 3 2015 Agenda Information Memo October 20, 2015, Eagan City Council Meeting NEW BUSINESS B. Preliminary Subdivision (Gateway Business Park) and Conditional Use Permit — Wyatt Sharing & Caring LLC Actions To Be Considered: To approve (or direct preparation of Findings of Fact for denial) of a Preliminary Subdivision (Gateway Business Park) to create 3 lots upon approximately 33 acres located at 510 Lone Oak Road, subject to the conditions listed in the APC minutes. To approve (or direct preparation of Findings of Fact for denial) of a Conditional Use Permit to allow outdoor storage of up to 20 semi -trailers on Lot 2, Block 1, Gateway Business Park, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ On July 7, 2015, the City Council approved a Comprehensive Guide Plan Amendment to change the land use designation from Office/Service to Industrial and a rezoning from Agriculture to 1-1, Limited Industrial. The City Council also approved a wetland replacement plan for the site on August 18, 2015. ➢ The Preliminary Subdivision proposes to create 3 lots. Each proposed parcel meets area and width zoning requirements; the lots range in size from 7.5 —16.7 acres. ➢ The applicant is also requesting approval of a Conditional Use Permit to allow outdoor storage of semi -trailers on proposed Lot 2. Outdoor storage of any kind requires a Conditional Use Permit and the storage of trucks and trailers is typical in the City's Industrial areas. ➢ Access to Lots 1 & 2 will be from Lone Oak Road and access to Lot 3 will be from the Highway 55 frontage road. ➢ The Advisory Planning Commission held a public hearing on the proposed requests at their September 21, 2015 meeting and recommended approval of both requests. Issues: None Attachments: (4) NBB-1 Location Map NBB-2 Draft September 21, 2015 APC Minutes NBB-3 Planning Report NBB-4 Report Exhibits Location Map PARCELS 08-2013 a a u mum vtaitilv 41111111111111P?"19111H `J�Ill07 H= fid®®® .: ag. Advisory Planning Commission September 21, 2015 Page 9 of 17 E. Gateway Business Park Applicant Name: Peter Deanovic, Wyatt Sharing and Caring LLC Location: 510 Lone Oak Rd; Lot 1, Block 1, Gift of Mary Application: Preliminary Subdivision A Preliminary Subdivision of approximately 33 acres to create 2 lots and one outlot. File Number: 12 -PS -01-08-15 Application: Conditional Use Permit A Conditional Use Permit for outdoor storage. File Number: 12 -CU -07-08-15 City Planner Ridley introduced this item and highlighted the information presented in the City Staff report dated September 16, 2015. Peter Deanovic, applicant, introduced himself and stated he was available for questions. Vice Chair Vanderpoel opened the public hearing. There being no public comment, Vice Chair Vanderpoel closed the public hearing and turned the discussion back to the Commission. Member Piper moved, Member Sagstetter seconded a motion to recommend approval of a Preliminary Subdivision of approximately 33 acres to create 2 lots and one outlot, subject to the following conditions: 1. The applicant shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: A1, B1, B2, B3, B4, 01, C2, C3, C4, El, F1, G1, H1 and 11. 2. The property shall be platted. 3. All typical Bulk Standards (building setbacks, building height and coverage, parking, green space, etc.) will be required to be met on a lot by lot basis. 4. All building and ground signage shall meet the City's Sign Ordinance standards found in the City Code. 5. All buildings shall meet Code standards for exterior materials and exhibit four-sided architecture. All buildings should have the same architectural treatments on all sides. Advisory Planning Commission September 21, 2015 Page 10 of 17 6. Detailed elevations are required at the time of Building Permit for each lot/building. All buildings in the development should utilize the same architectural finish materials and features. 7. All rooftop and ground -mounted mechanical equipment shall be screened. The building architecture shall provide parapet walls with a 30" minimum height to provide screening of rooftop equipment. The elevation plans shall also indicate that equipment will be placed 20' from the edge of buildings as required by City Code, and depicted on final drawings for Building Permit. 8. Where an outdoor trash/recycling enclosure is proposed, the enclosure shall be constructed of materials to match the principal structure, not less than 6' in height nor more than 10' in height, with gates having not less than 90% opacity. The enclosure shall also be of a size that can accommodate both trash and recyclable container storage for all building tenants. 9. A revised Preliminary Landscape Plan shall be submitted that removes Tree Preservation mitigation trees. A Landscape Plan shall be prepared for each lot with the Building Permit submittal. 10. All lighting utilized shall be shielded so the source of light is not visible from off the property and to prevent glare. All parking lot lighting should provide a minimum of 0.5 footcandles throughout, with an average to minimum ratio of not more than 4. A Lighting Plan will be required to be submitted with the Building Permit for each lot 11. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 12. The developer shall obtain temporary construction easements for all off-site work. 13. All retaining walls shall be located outside of drainage and utility easements. 14. The developer shall provide private maintenance agreements for the storm sewer, the underground stormwater chamber, and infiltration basins serving the development, in a form acceptable to the City Attorney, prior to release of the plat for recording. 15. This development shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control on the site's new and fully -reconstructed impervious surface area (including effective soil remediation for the site's disturbed soils that are to be revegetated). 16. Prior to issuance of a Building Permit, the applicant shall provide the City with soil boring logs from a minimum of four soil -borings within any proposed infiltration area, extending a minimum of 10' below the bottom of the proposed infiltration feature, to evaluate and ensure suitability for infiltration. If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control Advisory Planning Commission September 21, 2015 Page 11 of 17 requirements, the applicant shall revise the design and/or construction plans (e.g. over- excavation/soil-amendment depth, etc.) to ensure volume control requirements are fully met, to the satisfaction of the City Engineer. 17. Prior to issuance of a Building Permit, the applicant shall provide construction details of proposed infiltration practices for City review (cross-sections, construction sequencing/protection, sizing/volume tables, details for stable inlets, overflows, outlets, maintenance access areas to inlets/outlets, soil amendment criteria, planting plans/details, etc., to the satisfaction of the City Engineer), to ensure infiltration practice and swale are properly designed and constructed, adequately protected during / after construction, and able to be properly maintained (e.g. unobstructed equipment access, etc.) to function as intended. These graphical details and notes shall be prominently included in all applicable plan sheets (e.g. Grading, Utility & Landscape plans). 18. Prior to issuance of a Building Permit, the applicant shall provide detailed Soil Management Strategies for City review, and acceptable to the City Engineer, that provide for assurances that at final grading any disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non -compacted soil conditions within the top 12 -inches, to comply with Volume Control requirements. These graphical details and notes shall be included in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Grading & Landscape plans). Prior to installation of any irrigation system, City Water Resources staff shall be notified and provided opportunity to inspect soil remediation areas for compliance. 19. Prior to issuance of a Building Permit, the applicant shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the inspection and maintenance required to ensure proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 20. During any infiltration practice over -excavation and sub -soil work, in infiltration basins and subsurface infiltration gallery system, the applicant shall ensure that a Certified Soil Scientist will be present to verify and document that infiltration practice area sub -soils are suitable for a saturated condition infiltration rate of 0.8 -inch per hour or greater (but less than 8.0 -inch per hour). If the sub -soil infiltration rates are less than 0.8 -inch per hour (or greater than 8.0 -inch per hour), the applicant shall immediately notify the City Engineer and revise the volume control practice(s) as necessary (e.g. over-excavation/soil-amendment depth, etc.) to ensure volume control requirements are fully met. At completion of final grading within any infiltration basin, but prior to planting, the applicant shall ensure that a soil scientist will be present to verify and document that the infiltration practice, at final grade, is suitable to infiltrate a minimum of 0.8 - inch per hour or greater in saturated conditions across the entirety of the basin (not including any forebay area). Documentation shall be provided to the City within 48 -hours after infiltration testing. 21. Before the city issues a Certificate of Occupancy on the development site, the applicant shall provide the City Engineer as -built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (sumps, infiltration basins, subsurface gallery, etc.), and soil management strategies conform to design and/or construction plans, as approved by the City. As -built volumes (for retention) shall be provided for the infiltration practices. Documentation shall be provided to verify soil management strategy compliance. The applicant shall submit to the City Engineer certification that the stormwater management Advisory Planning Commission September 21, 2015 Page 12 of 17 facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. 22. A 15 -foot -wide minimum unobstructed equipment access path (without obstructions from grading, private utilities, trees, large shrubs, etc.) shall be provided from the street/parking lot - edge to all stormwater facilities' inlets/outlets. The unobstructed equipment access path shall be capable of supporting typical maintenance / excavation equipment, for periodic maintenance access to any temporary sedimentation basins and any permanent stormwater basins. 23. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 24. Any existing houses proposed to remain within the development shall be connected to City sewer and water service at time of its availability. 25. All well and septic systems within the development shall be abandoned in accordance with City and County standards. 26. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). This development should include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of Building Permit. 27. The design of the right turn lane, and the alignment of the entrance at Lone Oak Road, shall be approved by both the City Engineer and County Engineer. 28. The applicant/developer shall dedicate public r -o -w to accommodate a cul-de-sac at the east end of the Highway 55 frontage road at the time of the replatting of Outlot A or the development of Lot 3, whichever occurs first. 29. The developer shall provide private maintenance agreements and cross -easements for ingress/egress and shared parking, in a form acceptable to the City Attorney, at time of final subdivision approval. 30. All drive lanes in parking lots with perpendicular parking and two-way traffic shall be a minimum of 24 feet wide. 31. The drive lane on the south side of the building on Lot 2 shall be a minimum of 20 feet wide "No Parking/Fire lane" signage shall be installed in the parking lot and driveways, per Fire Department standards, to ensure emergency vehicle access. 32. The developer shall relocate the public utilities out of the gas pipeline easement, or remove the pipeline and vacate the easement and provide documentation of such vacation in a form acceptable to the City Attorney. 33. This development shall dedicate public drainage & utility easement over all public utilities at a minimum width of 20 feet. Advisory Planning Commission September 21, 2015 Page 13 of 17 34. The applicant shall submit a Tree Mitigation Plan as part of Gateway Business Center Phase 1 that shows only the mitigation trees. 35. The applicant shall submit a combined Landscaping and Tree Mitigation plan that clearly identifies each tree as either landscape or tree mitigation. 36. The developer shall be responsible for a cash Park dedication based the size of the building at the time of the Building Permit and at the rate in effect at the time. 37. The applicant shall dedicate any required conservation easements intended to buffer any wetland or conserve unique features may be credited towards a dedication. Any dedicated easement shall be provided in a form acceptable to the City Attorney. 38. The developer shall be responsible for a cash Trails dedication base on the rate in effect at the time; the current 2015 rate for an Industrial development is $1,251 per net acre. This dedication shall be paid prior to the release of the plat for recording. All voted in favor. Motion carried 7-0. Member Sagstetter moved, Member Weimert seconded a motion to recommend approval of a Conditional Use Permit to allow outdoor storage of semi -trailers on future Lot 2, Block 1, Gateway Business Park, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of the City Council's approval of the Gateway Business Park Final Subdivision. 2. Outdoor storage shall be limited to 20 semi -trailers on Lot 2. 3. The applicant shall provide a Landscape Plan that depicts the screening of the outdoor storage from the east and south. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: September 16, 2015 APPLICANT: Wyatt Sharing & Caring, LLC PROPERTY OWNER: Same REQUEST: Preliminary Subdivision; Conditional Use Permit CASE: 12 -PS -01-08-15; 12 -CU -07-08-15 HEARING DATE: September 21, 2015 APPLICATION DATE: August 19, 2015 PREPARED BY: Michael J. Ridley, AICP LOCATION: Lot 1, Block 1 Gift of Mary COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST The applicant is requesting approval of a Preliminary Subdivision (Gateway Business Park) to create two lots and one outlot and a Conditional Use Permit to allow outdoor storage of semi- tractors/trailers located at 510 Lone Oak Road in the Northeast 1/4 of Section 2. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. Planning Report — Gateway Industrial Park September 21, 2015 Page 2 E. That the design of the subdivision or the proposed improvements are not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements are not likely to cause health problems. G. That the design of the subdivision or the type of improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Conditional Use Permit: City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. Planning Report — Gateway Industrial Park September 21, 2015 Page 3 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY On July 7, 2015, the City Council approved a Comprehensive Guide Plan Amendment to change the land use designation from Office/Service to Industrial and a rezoning from Agriculture to I-1, Limited Industrial. The City Council also approved a wetland replacement plan for the site on August 18, 2015. EXISTING CONDITIONS The land is wooded with gently rolling topography with areas of steep slopes, and contains some wetland areas. The site has a topographical change of over 90 feet. The northern one-third of the site generally slopes to the north and the southern two-thirds slopes to the south. An abandoned gas pipeline runs though the property from the northwest to the southeast. Access to the site is provided from both Lone Oak Road and a frontage road/Highway 55. Four small single family homes and some outbuildings exist on the property; all of these structures will be removed as grading and development activity dictate. Planning Report — Gateway Industrial Park September 21, 2015 Page 4 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a subdivision that will create three parcels for future development. The applicant believes the site can accommodate approximately 300ksf of office/warehouse industrial development. Preliminary Subdivision — The Preliminary Subdivision proposes to create 3 lots that will each ultimately contain a building. Each proposed parcel meets area and width requirements; however, Lot 2 will be landlocked as it does not have frontage on a public street. The City Code does allow landlocked parcels within a commercial complex for the purpose of establishing separate taxable parcels, provided the landlocked parcels have access to a public street by an easement over another parcel within the same commercial complex, as is proposed to be the case here. Compatibility with Surrounding Area — The proposed subdivision and resulting development appears compatible to the surrounding area provided the outdoor storage and general service areas for the buildings are adequately screened from adjacent property and public rights-of-way. Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its Comprehensive Guide Plan and has subsequently adopted zoning standards to assist with noise mitigation that are consistent with Metropolitan Council requirements. In addition, the City of Eagan has elected to establish a one -mile noise buffer zone as an extension to Zone 4 to provide additional noise protection for sensitive uses. Commercial/Industrial uses are considered "Compatible" within Zone 4 and the Noise Buffer Zone and no further noise mitigation is required. Existing Use Zoning Land Use Designation North Office; vacant PD, Planned Development SA -MO, Special Area -Major Office East (Inver Grove Heights) Single -Family Residential; Industrial/Manufacturing A, Agricultural; I-1, Limited Industrial Low -Medium Residential; Industrial Office Park South Single -Family Residential R-1, Single -Family Residential LD, Low Density West Single -Family Residential A, Agricultural SA-O/S, Special Area- Office/Service EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a subdivision that will create three parcels for future development. The applicant believes the site can accommodate approximately 300ksf of office/warehouse industrial development. Preliminary Subdivision — The Preliminary Subdivision proposes to create 3 lots that will each ultimately contain a building. Each proposed parcel meets area and width requirements; however, Lot 2 will be landlocked as it does not have frontage on a public street. The City Code does allow landlocked parcels within a commercial complex for the purpose of establishing separate taxable parcels, provided the landlocked parcels have access to a public street by an easement over another parcel within the same commercial complex, as is proposed to be the case here. Compatibility with Surrounding Area — The proposed subdivision and resulting development appears compatible to the surrounding area provided the outdoor storage and general service areas for the buildings are adequately screened from adjacent property and public rights-of-way. Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its Comprehensive Guide Plan and has subsequently adopted zoning standards to assist with noise mitigation that are consistent with Metropolitan Council requirements. In addition, the City of Eagan has elected to establish a one -mile noise buffer zone as an extension to Zone 4 to provide additional noise protection for sensitive uses. Commercial/Industrial uses are considered "Compatible" within Zone 4 and the Noise Buffer Zone and no further noise mitigation is required. Planning Report — Gateway Industrial Park September 21, 2015 Page 5 Site Plan — Three office/warehouse buildings are proposed on three lots. Access to Lots 1 & 2 will be provided from Lone Oak Road. Access to Lot 3 will be provided from the frontage road off of Highway 55. Lots — The Preliminary Subdivision proposes to create 3 lots. The lot sizes are listed below: Lot 1 = 8.79 acres Lot 2 = 7.47 acres Lot 3 = 16.72 acres (Outlot A) Bulk Standards — The property is zoned I-1 and all typical Bulk Standards (building setbacks, building height and coverage, parking, green space, etc.) will be required to be met on a lot by lot basis. Fire Protection — Proper emergency vehicle access will be required and the developer should provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. Building Address Numbers — Each new building should have address identification signage consistent with the provisions of Section 2.78 of City Code. Signage — All building and ground signage should meet the City's Sign Ordinance standards found in the City Code. Architectural — City Code requires that new buildings within GB, I-1 and I-2, zoning districts and located 800 feet or less from a county, state or federal right-of-way shall use at least two different Class I or Class II materials and the building must be finished with at least 65 percent Class I or Class II, not more than 35 percent of Class III and Class IV materials; in no case shall Class IV materials exceed ten percent. Building Design — City Code requirements require four-sided architecture on new construction. All buildings should have the same architectural treatments on all sides. Detailed elevations will be reviewed at the time of Building Permit for each lot/building. All buildings in the development should utilize the same architectural finish materials and features. Screening of Mechanical Units — The City Code requires screening of rooftop and ground mechanical equipment. The mechanical equipment needs will be determined by end users; however, the building architecture should provide parapet walls with a 30" minimum height to provide screening of rooftop equipment. The elevation plans should also indicate that equipment will be placed 20' from the edge of buildings as required by City Code, and depicted on final drawings for Building Permit. Trash Storage — Per City Code, all trash and recycling shall be located indoors or within an enclosure. Planning Report — Gateway Industrial Park September 21, 2015 Page 6 Where an outdoor enclosure is proposed, the enclosure should be constructed of materials to match the principal structure, not less than 6' in height nor more than 10' in height, with gates having not less than 90% opacity. The enclosure should also be of a size that can accommodate both trash and recyclable materials storage for all building tenants. Parking — Parking will be calculated on a per lot basis based on the building proposed. All parking areas are proposed to be surfaced with bituminous with concrete curb and gutter perimeter and around islands. Number of stalls — The number of required parking stalls will be determined by the uses within each building. The applicant has indicated the use "proof of parking" in certain areas of the site which is an acceptable way to minimize unneeded pavement if the parking demand of the end user(s) allows. Landscaping — The Preliminary Landscape Plan submitted is acceptable with the caveat that Tree Preservation mitigation trees must be separated from the Landscape Plan. The site will be well - planted. The Landscape Plan utilizes over 15 species of shade/ornamental/coniferous trees. The plan also calls for trees in parking lot islands and foundation plantings around the buildings. A Landscape Plan should be prepared for each lot with the Building Permit submittal. Lighting — All lighting utilized should be shielded so the source of light is not visible from off the property and to prevent glare. All parking lot lighting should provide a minimum of 0.5 footcandles throughout, with an average to minimum ratio of not more than 4. A Lighting Plan will be required to be submitted with the Building Permit for each lot. Topography/Grading — The 32.98 acre site is currently undeveloped and there are large variations in topography, and elevations range from 818 in the southeast corner to 910 in the east -central portion of the site. The northern one-third of the site generally slopes to the northwest and the southern two-thirds slopes to the south. The middle one-third has the steepest slopes with grades up to 17%. The majority of the site would be disturbed during grading activities and for the installation of utilities, parking lots, building pads, and storm water features. The preliminary grading plan is acceptable with modification. A detailed grading, drainage, erosion, and sediment control plan should be prepared in accordance with current City standards and codes prior to final subdivision approval. All erosion/sediment control plans submitted for development and grading permits should be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the construction and management of erosion/sediment control devices, and the establishment of vegetation for the development, should have received Erosion/Sediment Control site management certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Erosion control measures should be installed and maintained in accordance with City code and engineering standards. The grading plan shows construction of retaining walls on the northern half of the property, along the eastern and western property lines. Construction of these walls may require working Planning Report — Gateway Industrial Park September 21, 2015 Page 7 on the neighboring properties. The developer should obtain temporary construction easements for any off-site work, and all retaining walls should be located outside of drainage and utility easements. Utilities — The preliminary utility plan is acceptable, with modification. Trunk and lateral water main and lateral sanitary sewer of sufficient size, depth, and capacity are available for connection and extension with development of the property. Sanitary sewer District N, as designated in the City's Comprehensive Sanitary Sewer Plan, serves the entire site. Sewer is available at the southwest corner, and water main is available at the northwest and southwest corners of the site. A public water main "loop" from TH 55 to Lone Oak Road is to be constructed with the proposed development to provide redundancy in the system and reduce the likelihood of shutting down the entire development when maintenance or repairs are being performed. Trunk water main is also being extended to the east property line, south of Lone Oak Road, so it is available for possible future connection to Inver Grove Heights. This developer should provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. Any existing houses proposed to remain within the development should be connected to City sewer and water service at time of its availability. All well and septic systems within the development should be abandoned in accordance with City and County standards In 2004, the Eagan Technology Task Force recommended that broadband and fiber optic telecommunications networks be expanded in the city wherever possible. The applicant should submit a proposal/infrastructure plan to be reviewed by staff to provide telecommunications fiber to the premises (FTTP). This development should include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of Building Permit. Streets/Access/Transportation — Public street access is proposed via Lone Oak Road (CSAH 26) (a two-lane, undivided, minor arterial roadway) to the north, and a frontage road connecting to Trunk Highway 55 (a four -lane divided highway) to the south (as outlined in the Trunk Highway 55 Access Management Plan, approved by the City Council and Mn/DOT in June of 1999). The end of the frontage road will require a cul-de-sac. The scope, design and r -o -w to be dedicated for the cul-de-sac can be determined with the development of Outlot A. The northern entrance should be designed to accommodate a potential future public frontage road along Lone Oak Road. The development includes construction of an eastbound right turn lane off of Lone Oak Road. The design of the right turn lane, and the alignment of the entrance at Lone Oak Road, should be approved by both the City Engineer and County Engineer. The parking lots within the proposed development are proposed to be private. Access to Lot 2 is through Lot 1. The developer should provide private maintenance agreements and cross - easements for ingress/egress and shared parking, in a form acceptable to the City Attorney, at time of final subdivision approval. Planning Report — Gateway Industrial Park September 21, 2015 Page 8 Lot 2 includes a combination of perpendicular and angled parking. City code requires drive aisles with perpendicular parking and two-way traffic to be a minimum of 24 feet wide. Two drive aisles are shown to be narrower than the minimum allowed (23.3' and 23.8'). All drive lanes in parking lots with perpendicular parking and two-way traffic should be a minimum of 24 feet wide. The drive lane on the south side of the building on Lot 2 is shown to be 19.8 feet wide. Fire Code requires this drive lane to be a minimum of 20 feet wide for public safety access. The drive lane on the south side of the building on Lot 2 should be a minimum of 20 feet wide. "No Parking/Fire lane" signage should be installed in the parking lot and driveways, per Fire Department standards, to ensure emergency vehicle access. Easements/Permits/Right-of-Way — Sufficient right-of-way was previously dedicated for Lone Oak Road and TH 55. There is a 40 foot gas pipeline easement running from the west -central portion of the site to the southeast corner of the site. This pipeline has been abandoned and the applicant should have the easement vacated. Public utilities (water main pipes and sanitary sewer mains and manholes) are proposed to be installed in the pipeline easement. The developer should relocate the public utilities out of the gas pipeline easement, or remove the pipeline and vacate the easement. The Water main loop, and primary sanitary sewer lines in the development are proposed to be publicly owned and maintained. This development should dedicate public drainage & utility easement over all public utilities at a minimum width of 20 feet. It is the responsibility of the developer to acquire all outside agency permits and approvals, including MN Department of Transportation (MnDOT), for any work or drainage in the TH 55 right-of-way. The developer will be responsible for any conditions placed on the MnDOT permit. Financial Obligation — At this time, there are no pending assessments on the parcels proposed for platting. Based upon a study by City staff of the financial obligations collected in the past and proposed use for the property, there are no outstanding charges to be collected at time of final subdivision or connection to the City's utility system. Wetlands — Minnesota Wetland Conservation Act Rules (Minn. Rules Ch. 8420) and Eagan's Wetland Protection and Management Regulations (City Code §11.67) apply to this development proposal because there are wetlands on site. Accordingly, the City approved the developer's wetland delineation report on July 23, 2015 that identified six wetland areas. The developer also applied for a replacement plan decision, consistent with Minn. Rules Ch. 8420. On August 18, 2015, the Eagan City Council approved filling of three wetlands that cover 22,924 ft2 (0.5263 acre) and replacing those impacts by withdrawing 45,848 ft2 (1.05 acres) of wetland credits from a wetland bank located in Blakeley Township of Scott County. Planning Report— Gateway Industrial Park September 21, 2015 Page 9 City Code §11.67 requirements provide for 40 -foot -wide wetland buffers (i.e., conservation easements) surrounding the remaining wetlands. The total gross area of required conservation easements is 27,443 ft2 (0.63 acre). Stormwater Management/Water Quality — The applicant proposes to ultimately add/fully- reconstruct 26.0 acres of impervious surface, with an additional 5.5 acres of disturbed/graded soils, on the 32.98 acre site. This new development will need to comply with the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control. The applicant proposes to meet City water quality requirements for the first phase of this development project through construction of two large vegetated infiltration basins (to be used as temporary sedimentation basins), one sub -surface infiltration chamber gallery, (3) 4 -foot depth sump manholes upstream of permanent basin/gallery inlets for pretreatment, and soil remediation for the disturbed/graded soil areas that are proposed to be revegetated pervious surfaces. A 15 -foot -wide minimum unobstructed equipment access path (without obstructions from grading, private utilities, trees, large shrubs, etc.) should be provided from the street/parking lot - edge to all stormwater facilities' inlets/outlets. The unobstructed equipment access path should be capable of supporting typical maintenance / excavation equipment, for periodic maintenance access to any temporary sedimentation basins and any permanent stormwater basins. Eagan Water Resources has reviewed the applicant's plans, stormwater design summary, and modeling provided for stormwater management, and finds that the proposed plans to meet City Code §4.34 Post -Construction Stormwater Management Requirements are acceptable with conditions to ensure effective pre-treatment, infiltration capability, stable inlets and overflows, effective soil remediation to restore soil permeability, construction techniques, staging and oversight, and future maintenance access and performance for continued function. Tree Preservation — This development's tree preservation will be considered on a multiple -lot, two-phase, commercial type of application. There are three lots within this application, however the applicant will be performing all the site clearing and grubbing at one time with the initial site development while only building on Lots 1 and 2. Outlot A, in the southern portion of this site, will be completed at some future time. Per the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal is set at 47.5%. A tree inventory has been submitted with this application and then field verified by city staff. The tree inventory indicates that there are one -thousand four -hundred twenty (1,420) significant trees currently existing on site. Tree species include green ash (518), black cherry (236), oak (167), red cedar (129), boxelder (90), black walnut (64), spruce (51), elm (21), fir (45), cottonwood (30), paper birch (29), and a small quantity of other deciduous and coniferous trees. Diameters of trees range from 85" (a large cottonwood tree, there are also 28 trees over 30" diameter on this site) to 6", with an average tree diameter of 11.8". According to plan submittal, significant tree impacts will result in the removal of 1,204 significant trees (84.8% of the total). Planning Report— Gateway Industrial Park September 21, 2015 Page 10 Because the proposed removal of significant trees is more than allowable without mitigation there is required tree mitigation, Tree mitigation for this application as proposed calculates to one -thousand eight -hundred four (1,804) Category B trees (or an equivalent combination of Category A and/or C trees). An equivalent cash mitigation amount for this mitigation would be approximately $391,800. The applicant has submitted a Tree Mitigation Plan as part of Gateway Business Center Phase 1 that shows the installation of four -hundred thirty-seven (437) Category B trees. Therefore, this leaves an outstanding tree mitigation balance of eight -hundred sixty-nine (1,306 — 437 = 869) Category B trees or an equivalent number of Category A and/or Category C trees or a cash mitigation to be fulfilled with the future construction on Outlot A in the southern portion of this site. Park and Trail Dedication — The Comprehensive Guide Designation for NE Eagan including the subject parcel is a combination of Business Park/Industrial and Office Service. The proposed use is consistent with said designation. Consequently, there is no imminent need for a neighborhood park and therefore no need for a dedication of land at this time. In lieu of a dedication of land the park dedication requirement should be met with a cash payment. Commercial and industrial developments are charged a dedication rate based upon the size of the building which generally correlates with the number of potential employees and impacts. In regard to dedication for the subject parcel, the Gateway Business Park is considered to be an Industrial development. The current 2015 cash park dedication rate for an Industrial development is $243 per 1000 sq. ft. of floor space. The final calculation of the cash dedication would be based the size of the building(s) at the time of the Building Permit and the rate in effect at the time. The area of any dedicated conservation easements that are intended to buffer wetland or conserve unique features may be credited towards a dedication. The development currently includes conservation easements that total approximately 27,471 sq ft or the equivalent of approximately 19% of a full land dedication (est. 3.3 acres) for the site. Once the easements are accepted, approximately 19% of a full cash dedication would be deducted as credit. The developer should be responsible for a cash trail dedication based upon net acres as determined with the final approved plans. The current 2015 rate for an Industrial development is $1,251 per net acre. This dedication should be paid prior to the release of the plat for recording. Conditional Use Permit The applicant is requesting approval of a Conditional Use Permit to allow outdoor storage of semi -trailers on proposed Lot 2. Outdoor storage of any kind requires a Conditional Use Permit and the storage of trucks and trailers is typical in the City's Industrial areas. Outdoor Storage Requirements Planning Report — Gateway Industrial Park September 21, 2015 Page 11 1. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I-2) zoning districts, the enclosure may be detached from the principal building. Storage for a total of 20 trailers is identified on the east edge Lot 2. Security is not an issue and this area is not proposed to be enclosed. 2. The storage areas shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. The proposal satisfies this condition. 3. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The proposed storage area will be screened from public right-of-way by the proposed building and a combination of coniferous and deciduous trees are proposed to be planted along the east and south property lines should screen the storage from offsite. 4. The storage area shall not interfere with any pedestrian or vehicular movement. The proposal satisfies this condition. 5. The storage area shall not take up required parking spaces or landscaping areas. The proposal satisfies this condition. 6. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The proposal satisfies this condition. SUMMARY/CONCLUSION Wyatt Sharing & Caring is requesting approval of a Preliminary Subdivision (Gateway Business Park) to create two lots and one outlot and a Conditional Use Permit to allow outdoor storage of semi-tractors/trailers on proposed Lot 2 located at 510 Lone Oak Road in the Northeast 1/4 of Section 2. Planning Report — Gateway Industrial Park September 21, 2015 Page 12 The proposed lots are consistent I-1 standards and the requested outdoor storage is typical in Industrial zoned areas. ACTIONS TO BE CONSIDERED To recommend approval of a Preliminary Subdivision to create three lots upon approximately 33 acres located at 510 Lone Oak Road. If approved, the following conditions shall apply: 1. The applicant shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, B1, B2, B3, B4, C1, C2, C3, C4, El, F1, Gl, 1-11 and I1. 2. The property shall be platted. 3. All typical Bulk Standards (building setbacks, building height and coverage, parking, green space, etc.) will be required to be met on a lot by lot basis. 4. All building and ground signage shall meet the City's Sign Ordinance standards found in the City Code. 5. All buildings shall meet Code standards for exterior materials and exhibit four-sided architecture. All buildings should have the same architectural treatments on all sides. 6. Detailed elevations are required at the time of Building Permit for each lot/building. All buildings in the developmentshould utilize the same architectural finish materials and features. 7. All rooftop and ground -mounted mechanical equipment shall be screened. The building architecture shall provide parapet walls with a 30" minimum height to provide screening of rooftop equipment. The elevation plans shall also indicate that equipment will be placed 20' from the edge of buildings as required by City Code, and depicted on final drawings for Building Permit. 8. Where an outdoor trash/recycling enclosure is proposed, the enclosure shall be constructed of materials to match the principal structure, not less than 6' in height nor more than 10' in height, with gates having not less than 90% opacity. The enclosure shall also be of a size that can accommodate both trash and recyclable container storage for all building tenants. 9. A revised Preliminary Landscape Plan shall be submitted that removes Tree Preservation mitigation trees. A Landscape Plan shall be prepared for each lot with the Building Permit submittal. Planning Report— Gateway Industrial Park September 21, 2015 Page 13 10. All lighting utilized shall be shielded so the source of light is not visible from off the property and to prevent glare. All parking lot lighting should provide a minimum of 0.5 footcandles throughout, with an average to minimum ratio of not more than 4. A Lighting Plan will be required to be submitted with the Building Permit for each lot 11. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 12. The developer shall obtain temporary construction easements for all off-site work. 13. All retaining walls shall be located outside of drainage and utility easements. 14. The developer shall provide private maintenance agreements for the storm sewer, the underground stormwater chamber, and infiltration basins serving the development, in a form acceptable to the City Attorney, prior to release of the plat for recording. 15. This development shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control on the site's new and fully - reconstructed impervious surface area (including effective soil remediation for the site's disturbed soils that are to be revegetated). 16. Prior to issuance of a Building Permit, the applicant shall provide the City with soil boring logs from a minimum of four soil -borings within any proposed infiltration area, extending a minimum of 10' below the bottom of the proposed infiltration feature, to evaluate and ensure suitability for infiltration. If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and/or construction plans (e.g. over-excavation/soil-amendment depth, etc.) to ensure volume control requirements are fully met, to the satisfaction of the City Engineer. 17. Prior to issuance of a Building Permit, the applicant shall provide construction details of proposed infiltration practices for City review (cross-sections, construction sequencing/protection, sizing/volume tables, details for stable inlets, overflows, outlets, maintenance access areas to inlets/oulets, soil amendment criteria, planting plans/details, etc., to the satisfaction of the City Engineer), to ensure infiltration practice and swale are properly designed and constructed, adequately protected during / after construction, and able to be properly maintained (e.g. unobstructed equipment access, etc.) to function as Planning Report — Gateway Industrial Park September 21, 2015 Page 14 intended. These graphical details and notes shall be prominently included in all applicable plan sheets (e.g. Grading, Utility & Landscape plans). 18. Prior to issuance of a Building Permit, the applicant shall provide detailed Soil Management Strategies for City review, and acceptable to the City Engineer, that provide for assurances that at final grading any disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non -compacted soil conditions within the top 12 -inches, to comply with Volume Control requirements. These graphical details and notes shall be included in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Grading & Landscape plans). Prior to installation of any irrigation system, City Water Resources staff shall be notified and provided opportunity to inspect soil remediation areas for compliance. 19. Prior to issuance of a Building Permit, the applicant shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the inspection and maintenance required to ensure proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 20. During any infiltration practice over -excavation and sub -soil work, in infiltration basins and subsurface infiltration gallery system, the applicant shall ensure that a Certified Soil Scientist will be present to verify and document that infiltration practice area sub -soils are suitable for a saturated condition infiltration rate of 0.8 -inch per hour or greater (but less than 8.0 -inch per hour). If the sub -soil infiltration rates are less than 0.8 -inch per hour (or greater than 8.0 -inch per hour), the applicant shall immediately notify the City Engineer and revise the volume control practice(s) as necessary (e.g. over- excavation/soil-amendment depth, etc.) to ensure volume control requirements are fully met. At completion of final grading within any infiltration basin, but prior to planting, the applicant shall ensure that a soil scientist will be present to verify and document that the infiltration practice, at final grade, is suitable to infiltrate a minimum of 0.8 -inch per hour or greater in saturated conditions across the entirety of the basin (not including any forebay area). Documentation shall be provided to the City within 48 -hours after infiltration testing. 21. Before the city issues a Certificate of Occupancy on the development site, the applicant shall provide the City Engineer as -built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (sumps, infiltration basins, subsurface gallery, etc.), and soil management strategies conform to design and/or construction plans, as approved by the City. As -built volumes (for retention) shall be provided for the infiltration practices. Documentation shall be provided to verify soil management strategy compliance. The applicant shall submit to the City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. 22. A 15 -foot -wide minimum unobstructed equipment access path (without obstructions from grading, private utilities, trees, large shrubs, etc.) shall be provided from the Planning Report — Gateway Industrial Park September 21, 2015 Page 15 street/parking lot -edge to all stormwater facilities' inlets/outlets. The unobstructed equipment access path shall be capable of supporting typical maintenance / excavation equipment, for periodic maintenance access to any temporary sedimentation basins and any permanent stormwater basins. 23. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 24. Any existing houses proposed to remain within the development shall be connected to City sewer and water service at time of its availability. 25. All well and septic systems within the development shall be abandoned in accordance with City and County standards. 26. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). This development should include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of Building Permit. 27. The design of the right turn lane, and the alignment of the entrance at Lone Oak Road, shall be approved by both the City Engineer and County Engineer. 28. The applicant/developer shall dedicate public r -o -w to accommodate a cul-de-sac at the east end of the Highway 55 frontage road at the time of the replatting of Outlot A or the development of Lot 3, whichever occurs first. 29. The developer shall provide private maintenance agreements and cross -easements for ingress/egress and shared parking, in a form acceptable to the City Attorney, at time of final subdivision approval. 30. All drive lanes in parking lots with perpendicular parking and two-way traffic shall be a minimum of 24 feet wide. 31. The drive lane on the south side of the building on Lot 2 shall be a minimum of 20 feet wide "No Parking/Fire lane" signage shall be installed in the parking lot and driveways, per Fire Department standards, to ensure emergency vehicle access. 32. The developer shall relocate the public utilities out of the gas pipeline easement, or remove the pipeline and vacate the easement and provide documentation of such vacation in a form acceptable to the City Attorney. 33. This development shall dedicate public drainage & utility easement over all public utilities at a minimum width of 20 feet. 34. The applicant shall submit a Tree Mitigation Plan as part of Gateway Business Center Phase 1 that shows only the mitigation trees. Planning Report — Gateway Industrial Park September 21, 2015 Page 16 35. The applicant shall submit a combined Landscaping and Tree Mitigation plan that clearly identifies each tree as either landscape or tree mitigation. 36. The developer shall be responsible for a cash Park dedication based the size of the building at the time of the Building Permit and at the rate in effect at the time. 37. The applicant shall dedicate any required conservation easements intended to buffer any wetland or conserve unique features may be credited towards a dedication. Any dedicated easement shall be provided in a form acceptable to the City Attorney. 38. The developer shall be responsible for a cash Trails dedication base on the rate in effect at the time; the current 2015 rate for an Industrial development is $1,251 per net acre. This dedication shall be paid prior to the release of the plat for recording. To recommend approval of a Conditional Use Permit to allow outdoor storage of semi -trailers on future Lot 2, Block 1, Gateway Business Park. If approved, the following conditions should apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of the City Council's approval of the Gateway Business Park Final Subdivision. 2. Outdoor storage shall be limited to 20 semi -trailers on Lot 2. AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER OCTOBER 20, 2015 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes D. OLD BUSINESS E. NEW BUSINESS 1. RECEIVE APPLICATION for Minnesota Investment Fund Allocation for Prime Therapeutics Expansion and SCHEDULE Public Hearing for its Consideration on November 17, 2015 F. OTHER BUSINESS G. ADJOURN Agenda Information Memo October 20, 2015 Eagan Economic Development Authority Meeting NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES EDAC-1 Minutes of the October 6, 2015 EDA meeting. D. OLD BUSINESS There are no Old Business items at this time. E. NEW BUSINESS 1. RECEIVE APPLICATION FOR MINNESOTA INVESTMENT FUND ALLOCATION FOR THE PRIME THERAPEUTICS EXPANSION AND SCHEDULE A PUBLIC HEARING FOR ITS CONSIDERATION ACTION TO BE CONSIDERED: To receive a Minnesota Investment Fund application from Prime Therapeutics for its expansion in the City of Eagan and schedule a Public Hearing in that regard November 17, 2015. • Prime Therapeutics is an Eagan -based company that provides various support services to Blue Cross Blue Shield entities around the United States. The company has been growing strongly in recent years and expects to continue to do so in the years ahead. • To accommodate the growth, the company has been expanding facilities in Eagan, as well as in Bloomington and Mendota Heights. The company has been working with the Minnesota Department of Employment and Economic Development on a Minnesota Investment Fund allocation, which requires the City to act as a conduit between DEED and the company. • Prime has submitted a preliminary application to the City to serve in that capacity to facilitate a $250,000 forgivable loan, in exchange for which the company will create 100 new jobs in Eagan at a rate of $32.40/hour. • The application has been reviewed by the City Council Finance Committee, who found it to be consistent with the City's Business Assistance Policy. The Committee is recommending EDA approval of the application. • In order to formally consider the application for submittal to DEED, the local unit of government must hold a public hearing. The purpose of the item this evening is to receive the application and the Committee recommendation and consider scheduling a public hearing in this regard on November 17, 2015. EDANB-1 Prime Therapeutics Business Assistance Application for 2016 Expansion. F. OTHER BUSINESS There are no other items at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota October 6, 2015 A meeting of the Eagan Economic Development Authority was held on Tuesday, October 6, 2015 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commission Fields, Commissioner Hansen, and Commissioner Tilley. Also present were Executive Director Osberg, City Attorney Dougherty, and Community Development Director Hohenstein. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Hansen seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 CONSENT AGENDA Commissioner Fields moved, Commissioner Bakken seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 1. It was recommended to approve the minutes of September 15, 2015. 2. It was recommended to approve Findings of Fact, conclusion and resolution to approve the preliminary real estate purchase agreement with Inland Group (CAP Acquisitions, LLC) for Outlot A in the Cedar Grove Redevelopment District. There was no Old Business. There was no New Business. There was no Other Business. OLD BUSINESS NEW BUSINESS OTHER BUSINESS ADJOURNMENT Commissioner Bakken moved, Commissioner Fields seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date David M. Osberg, Executive Director CITY OF EAGAN PRE -APPLICATION BUSINESS ASSISTANCE FINANCING Legal name of applicant: Prime Therapeutics, LLC Address: 1305 Corporate Center Drive, Eagan, MN 55121 Telephone number: (612) 777-5476 Name of contact person: Brian Hohnes / Sr. Director, Real Estate & Facilities REQUESTED INFORMATION Addendum shall be attached hereto addressing in detail the following: 1, A map showing the exact boundaries of proposed development. 2. Give a general description of the project including size and location of building(s); business type or use; traffic information including parking, projected vehicle counts and traffic flow; timing of the project; estimated market value following completion. 3. The existing Comprehensive Guide Plan Land Use designation and zoning of the property. Include a statement as to how the proposed development will conform to the land use designation ad how the property will be zoned. 4. A statement identifying how the assistance will be used and why it is necessary to undertake the project 5. A statement identifying the public benefits of the proposal including estimated increase in property valuation, new jobs to be created, hourly wages, and other community assets. 6. A written description of the developer's business, principals, history and past projects. I understand the Pre -Application is a tool through which the City will make an initial determination as to whether public financing assistance might be considered for the project. If so, 1 would intend to prepare and submit a formal application for business financing assistance. SIGNATURE Applicant's Signature: Date: August 20, 2015 program requires local support to pass the funds through to the business. The proceeds will be used for tenant improvements to facilitate the growth of approximately 100 employees in the Eagan locations. Question No. S The community will benefit from the increase in net new employment to the State and the creation of new jobs in the community. The positions will include: software engineers, system analysts, security engineers, IT architects, field operations technicians, clinical pharmacists, claims specialists, pharmacy benefit database specialists, product operations specialists, pricing analysts, network analysts, and contract specialists. Average hourly wage rates Will be approximately $271hr. and $34.25/hr. The community will benefit from solidifying Prime Therapeutics as a major employer and industry -leader in the community and region. Question No. 6 Not applicable, as the primary purpose of the project will be job creation, with a relatively small amount of capital investment / improvements. ATTACHMENTS Question No. 1 • Eagan West 1460 Buffet Way .Eagan, MN 55121 • Eagandale Corporate Center 1305 Corporate Center Drive Eagan, MN 55121 Question No. 2 The project will be to increase net new employment in Minnesota. Prime Therapeutics recently committed to expand into a Mendota Heights facility, which will result in a number of employees being shifted among Minnesota locations. The existing Eagan facilities do not currently have capacity for Prune Therapeutics's rapid growth, In order to facilitate Prime Therapeutic's statewide growth, the existing Eagan locations will require at least $500,000 in tenant improvements. In the next three years, 100 new full-time jobs will likely be created. Question No, 3 The property locations in Eagan are currently guided for Major Office and zoned for office uses through I4 zoning and a Planned Development, Question No. 4 Prime Therapeutics seeks local support for facilitation of the Minnesota Investment fund. The Minnesota Department of Employment and Economic Development has indicated a willingness to finance the project with $250,000 in Minnesota Investment Fund proceeds. This