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02/17/1998 - City Council Regular AGENDA EAGAN CITY COUNCIL-REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING FEBRUARY 17,1998 6:30 P.M. L ROLL CALL&PLEDGE OF ALLEGIANCE II. ADOPT AGENDA&APPROVAL OF MINUTES(BLUE) M. VISITORS TO BE HEARD(10 M NTUTE TOTAL TIME LIMIT) IV. RECOGNITIONS&PRESENTATIONS A. RECOGNITION of Advisory Commission Members'Service B. PRESENTATION of Senator's Award in honor of George Scott,former member of the Eagan I Fire Department V. DEPARTMENT HEAD BUSINESS(BLUE) VI. CONSENT AGENDA(PINK) A. PERSONNEL ITEMS 6 B. RESOLUTION establishing the date for a public hearing on proposed amendments to the / financing of the Thomas Lake Place Apartments project C. RESOLUTION to issue and sell$3,370,000 General Obligation Improvement Bonds �al D. DUPLEX LOT SPLIT,John B. Mahoney for Lot 3,Block 1,Wescott Hills 51h Addition E. EXTENSION of preliminary subdivision for Gardenwood Ponds 3rd F. FINAL SUBDIVISION for Town Centre 70 Twentieth Addition-Kennedy Transmission p.3o G. EXTENSION for recording the final plat of Kingswood Ponds 2nd Addition-Horne Development Corp. H. EXTENSION for recording the final plat of UPS 2nd Addition-Hedlund Engineering I. AWARD Bids packages 3-14,second sheet of ice J. PROJ. 737,receive resolution/petition from Inver Grove Heights and authorize feasibility report / (Jubilation Add.-Sewer and Water) / 3 K. RESOLUTION relating to financing of second sheet of ice It/ 3 L. RESOLUTION for support of Youth Initiatives Bill M. EXEMPTION from lawful gambling license-Metro/Twin Toms Chapter National Wild Turkey Federation,raffle to be conducted at Royal Cliff,March 21,1998 N. AMENDMENT to final plat,GVR Acres,Greg and Valerie Rathman O. APPOINT alternate commissioner to the Minnesota Valley Transit Authority P. SKYHILL PARK,reconveyance/rededication with Blue Cross Blue Shield Minnesota(BCBSM) East Addition plat recording VII. 7.00-PUBLIC HEARINGS(SALMON) �j A. PROJECT 729,Wilderness Run 5th and 6th Additions-Street Overlay VIII. OLD BUSINESS(ORCHID) Q 6 A. RECONSIDERATION,Prairie Oaks Partnership(Prairie Oaks Addition)for a preliminary subdivision and a final planned development Pb a B. CONFIRMATION of Findings of Fact,Conclusions&Resolution of Denial,Prairie Oaks 7 ( Partnership(Prairie Oaks Addition)for a preliminary subdivision and a final planned development IX. NEW BUSINESS(TAN) /a3 A. PRELIMINARY SUBDIVISION-Transport America(Transport America Addition)consisting of 10 acres and two lots and a Conditional Use Permit for Lots 6&7,Block 2,Sibley Terminal Industrial Park to allow an expansion of parking as a principal use,located on Terminal Drive in the SE 1/4 of Section 8 X. LEGISLATIVWINTERGOVERNMENTAL AFFAIRS UPDATE(GREY) XI. ADMINISTRATIVE AGENDA(GREEN) XII. VISITORS TO BE HEARD(for those persons not on agenda) XIII. ADJOURNMENT XIV. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities,facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,marital status,sexual orientation,or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received,the City of Eagan will attempt to provide such aid. Updated 2/13/98-10:05 a.m. MINUTES-F F:�:#���%AR:J WI`ING OF THE Eagan,Minnes4i** February 3,1998' A regular meeting of the Eaganiitffouncil waSte1d on Tuesday,February 3,1998 at 6:30 p.m. at the Eagan Municipal Center. Present Wkj�. Councilmembers Wachter,Awada,Masin and Blomquist. Also present were City Admir"'i%itoi'7`om Hedges,Senior Planner Mike Ridley,Director of Public Works Tom Colbert,and City Attorney Jim Sheldon. GENDA Councilmember Awada move; utifiGiE &tterseconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 4+IINUTESu0F THE JANU t:Y 20,1 3$ tEGULAR MEETING Councilmember Blomquist moviidi d':b unci n;l r Awada seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 WNUTES,OF T'HE JANUARY 20,1998 SPECIAL MEETING Councilmember Blomquist moY.ed,Councilmember Awada seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0:::::: i3II`fUTES QF THE J3\TUi98 5PECLAL IVIEEI`Ii1tG .r Councilmember Awada moved,Coix?ticilmeft lier;:Si6iiiquist seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 NT,HEAD BUSINESS UPDATE BY EAGAN LEGISLATIVE DELEGATION City Administrator Hedges noted that State,Seator Deanna Wiener and State Representative Tim Pawlenty attended the Special City Cdixtte4.* ig;p ?i'fi4:t a regular City Council meeting and were also present at the regular City Council meeting tom e'a-few comments. State Senator Deanna Wiener discussed 1 :propos ii,-legislation before the legislature in 1998. She stated that she will be supportive of eliminatijig the ne for local governments to pay sales tax. State Representative Tim Pawlenty said that it is a privilege to represent a community like Eagan. He also discussed some of the upcoming issues that will be addressed by the legislature. EAGAN HOCKEY ASSOCIATION.PRESENTATION City Administrator Hedges provided an overview.titfthis item. Mickey Sparks,President of the Eagan Hockey Association,presented*:$Bk+A4*:c C::Wl1 or Egan,on behalf of the City of Eagan, which was the first installment of a one: tment to help fund the second sheet of ice. Mr.Sparks thanked the City for moving forward withthe second sheet of ice. Mayor Egan thanked the Eagan Hockey Association for their dedication and ha�4:w` ork. ONS ENT AGENDA In regard to Items A 1 and 2,Letters of resignation from Tom Struve,Street Maintenance Supervisor and Shannon Tyree,Planner,Councilmember Masin said it is with regret that the City is EAGAN CITY COUNCIL MM71NG MINUTES;FEBRUARY 3,1998 PAGE 2 accepting these resignations. She wishec;ioth of the employees well in their new ventures. Mayor Egan mentioned that a reception will be held Qihem Thursday':'e***'* g at the Lost Spur and Friday afternoon at City Hall. City Administrator Hedges stg4k at.x$ s.- n a joy having both Tom and Shannon as staff members and he added that they both re'pi tfi&ue meaning of public service. He further added that their positive and upbeat attitude will be missed. In regard to Item J,Contract 98-01,approve Change Order No.1,Southern Lakes Water Tower Councilmember Wachter said he was comQmed about theyotential impact of locating the water tower at this alternate site. He further said that :chi' '' ''' erid13s.be paid for by the City of Inver Grove Heights.Councilmember Blomquist stated that tl is;3s one o€:Many problems that will be encountered because the tower is being located out of the City<S'Pirisdicti�if[f Councilmembers Blomquist and Wachter opposed. A. Personnel Items Item 1. It was recommended to accept the letter of resignation from Tom Struve,Street Maintenance Supervisor. Item 2. It was recommended to accept the letter of resignation from Shannon Tyree,Planner. Item 3. It was recommended to appro-Wthof tri ig..Q.Travis Wielinski and Michael Ready as part-time seasonal warming house attendants. Item 4. It was recommended to approve the# rirt f.W."W"' eley as a part-time seasonal pre- kindergarten instructor. B. Resolution,Solid Waste Abatement' o'mmission Business Recycling and Waste Reduction Recognition Program. It was recommended to approve a resolution in cooperation with other Dakota County cities to support a recognition program for businesses that recycle within the County as presented. C. Resolution,approving the transfer L €aid r ownershi interest in a cable television franchisee to CCTC Holdings,Inc. It was'tCt&i�'ft'tiecl4,6'approve the transfer of the cable franchise from US West/Media One(dba Meredith Cable)to eCTC HpIiiings,Inc.,dba Charter Communications. D. Receive plans and specifications,authorize adiC rtiseme #or bids Fire Administration Building ro'ect. It was recommended to approve the plarns"and speei kation for the Fire Administration Building project and order an advertisement for a bid opening to be held at 10:30 a.m.on March 10,1998. E. Extension for recording final subdivision for Eagandale Corporate Center No 2-Skyline Displays It was recommended to approve a 60-day extension for recording the Eagandale Corporate Center No.2 Final Subdivision. F. Final Plat Approval,Dennis&Mary-�bm:ftWildkmess Run 71h Addition. It was recommended to approve a Final Plat(Wilderness Run?S?' cUt3tfict c4 sdxig of lot at 4445 Vildmark Court in the SW 1/4 of Section 27. G. Resolution,1998 Communi1y Development Block Grank.'&Dlication Dakota County HRA It was recommended to approve a resolution approving the application of the City of Eagan for fiscal year 1998 for Dakota County Community Development Block Grant funding. EAGAN CM COUNCIL MEETING MINUTES;FEBRUARY 3,1998 PAGE H. Project 727,receive feasibility report'fbrder public heariiig:{Oonnywood Addition-Street Improvements). It was recommended to:ipceive the feasibility:report for Project 727(Donnywood Addition-Street Improvements)and sole a public 1iiiig to be held on March 2,1998. I. Project 728,receive feasibility report/order'piili#1 3iea ing(Evergieen Park Addition-Street Improvements). It was recommended to receive the feasibility report for Project 728(Evergreen Park Addition-Street Improvements)and schedule a public hearing to be held on March 2,1998. J. Contract 98-01,approve Change Orde4-NoJ.Southern Lakes Water Tower. It was recommended to approve Change Order No.l to Contra�..W.-..ZS:��eo?��s Water Tower Improvements)and authorize the Mayor and City Clerk to execute a4;*J'*ted'ei ents. (Councilmembers Blomquist and Wachter opposed) K. Project 736,authorize feasibility reDort--Gr bak Bid%#6ss Park(Hwy. 55/149)Traffic Study& EAW. It was recommended to authorlii a:i� min o£ ar Roscoe&Fausch(SRF)Consulting Group to ��• .•.•: prepare the Feasibility Report for Project 736(Grand OASusiness Park Traffic Study/Environmental Assessment Worksheet). L. AQyrove hiring construction manager,Contract 98-05. It was recommended to approve the hiring of Greystone Construction Managers for Contract 98-05,Lexington-Diffley restroom buildings. M. Final Plat Shamrock Developmenf;' e5d3 Addition,located at 4850 Sycamore Drive. It was recommended to approve a final plat of one lot'far:3?liies.edge 3rd Addition located at 4850 Sycamore Drive. Councilmember Wachter moved,CuiUipj.. z&i Awada seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 �'UBLiC HEARINGS PROJECT 726,GREENSBORO ADDITION-STORM SEWER IMPROVEMENTS City Administrator Hedges psi3 r3 ct: bsV.&.w.-vhthis item. Director of Public Works Colbert introduced City Engineer Matthys wli[8'tli5tussea-ifie'1roposed improvement and provided history of the drainage problems in this area. Councilmember Blomquist questioned w7 this was:i..assified as a street improvement on the City Council agenda. Matthys indicated that the proposed:�kject will provide for storm sewer improvements and said that the wording regarding street improvements on the agenda was incorrect. Mayor Egan addressed the property owners who were present and said it appears as if they have reached a consensus and would like the City Council to continue the public hearing and allow them more time to coordinate improvements on their own. Mayor Egan opened the publighe' g o; ow-wishing to speak. Julie Casey,3738 Greensboro Drive,said she lias hacl water problems in her basement. She stated that no consensus has been reached yet,but added that thi641gidents are still working on it. She requested the public hearing be continued for one month. There being no one else wishing to speak,Mayor Egan turned the discussion back to the Council. Mayor Egan stated that by the consensus of the affected property owners in attendance at the City Council meeting the public hearing would be continued to the March 2,1998 Council meeting. EAGAN CITY COUNCIL MEETING M JUTFS;FEBRUARY 3,1998 PAGE 4 Councilmember Wachter moved;'-Councilmember Mii n seconded a motion to continue the public hearing for Project 726(Greensbc¢o;Addition-Storm:$.e.wer Improvements)to the March 2,1998 City Council meeting. Aye: 5 Nay: 0 VARIANCE,JOHN T.BLAC)C:ti' .C '6;BLOCK 1,OSTER ADDITION LOCATED AT 1405 OSTER DRIVE City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. John Black,applicant,showed a picture of#ie'Ii&iie iis:isproposing to build on the lot. Mayor Egan said that a clear hardship exists. Mayor Egan opened the public hearing:*o: yone.ding to speak. There being no one wishing to speak,Mayor Egan turned the discu�!'A— 3'aaC[c'to:}ip: tii3iicil. Councilmember Awada moved,Councilmember Wachter seconded a motion to approve a 14 foot Variance to the required 50 foot setback from Dakota County right-of-way for Lot 6,Block 1,Oster Addition,located at 1405 Oster Drive in the SE 1/4 of Section 4 subject to the following condition: 1. The applicant shall ins;ir� t the building plans,materials and construction of residence is such that it will provftlB��soand level of 45 dBA as compared with a noise level of 65 DNL. •r Aye: 5 Nay: 0 PRELIMINARY SUBDIVISION-PRAIRIE OAKS PARTNERSHIP (PRAIRIE OAKS ADDITION) City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Chris Moarn,developer,showed sketche :and pictLges of some of the commercial projects he has developed in other cities. He also showed the plani:of the pr osed office building to be constructed in Eagan. He discussed the issues and concerns of tneighbWod. Mayor Egan noted that the concerns raised by the residents at the Advisory Planning Commission meeting were tree loss,traffic and traffic noise. Senior Planner Ridley stated that tree loss has been reduced on the revised plan. Director of Public Works Colbert explained that traffic counts and a traffic generation analysis were performed and the results indicate that Slater Road can accommodate this development. He said that no detailed noise analysis 1�is�een conducted. He noted that construction of a noise wall is a possible solution,but he add that it would be very expensive. He further noted that the rolling topography.: ►c}•t a a..AWTp.vWtation make installation of a noise wall difficult. He added that the impact of ? ;it iitfq . Councilmember Wachter stated that the office buiMin will act as a buffer. He said that many of the trees appear to be boxelders,which are not identified as:s3gnificant trees on the City's tree preservation list. Councilmember Awada asked if the parking plan is still deficient by 22 spaces. Senior Planner Ridley indicated that the plan is still 22 spaces deficient. EAGAN CITY COUNCIL HEFTING MINUTES;FEBRUARY 3,1998 PAGE Alan Menning,2159 Warrick Coiirt,stated that mosf8?the trees to be removed are significant trees. He said that the developer has gp' around leaving me trees by boxing them in. He further said that it has been his experience that E;f es are boxed.&d.iey will not survive. He added that the view from his deck will be of the office parking ici :# e; s :hitt excess drainage from the developer's property will run into the pond that is shared b` lyei ptoperties. He said that removal of the tree buffer will lead to more noise disturbances. Councilmember Wachter asked Mr.Menning if he knew that the neighboring site was intended for business use prior to the purchase of his lot. Mr.Menning indicated that he knew the site was intended for Limited Commercial. He added that he is not opposed to the type of use but rather the location of the buildtng.pxdthe,x Al of the trees. Ken Kane,2163 Warrick Court,showeddeo hepar ed of the site and described how the site will look if it is developed as proposed. Mayor Egan said that the develii i little:cry. led in an area with high quality trees. He stated that he would prefer to see two @i&4§on iij s* instead of three which would create a greater setback from the residents. He added that he was not willing to deviate from the parking requirements. Councilmember Masin commented that the buildings are attractive,but said the tree loss was a problem. Councilmember Awada moved,Mayor Egan seconded a motion to direct a Findings of Fact for Denial for a Preliminary Subdivision of three lots on 6.07 acres and a Final Planned Development for Lot 1,Block 1,Prairie Oaks Addition,locaf4 .past,of Slater Road,west of Trunk Highway 77,south of Cliff Road in the NW 1/4 of Section 11 for the eE ctAr i7.�,;1, 98 City Council meeting. Aye: 5 Nay: 0 Mayor Egan informed the applicant fat the City w. 4:not buy or lease land from them as was suggested in a letter from Parks Real Estate is pos ibl :fiti na3 l alternatives. CONDITIONAL U9lri ' R11dII'T-LINDER'S GREENHOUSES,INC. City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. He said that staff would prefer that a condition be added to prevent the overlap of this use with the CUP that was approved for a summer produce stand on this site. Peter Linder,applicant,reque,�&ftr:hir t-al:t#"4iNrator of the produce stand be allowed to reach an agreement ensuring that theclates'of'opefafian-W'ni of overlap. He said they are requesting signage on all four sides of the building because-:&' y aretr ?]tig to differentiate their greenhouse from others. He further said they will remove the adi?�j#sing sights. Councilmember Wachter said he is not in favor ofl}iging the rules to accommodate individual requests. He stated that signs on the sides of the building facing public right-of-way is fair. He questioned if there will eventually be a proliferation of these types of uses in parking lots all over the City. Mayor Egan commented that this may be the future trend. Councilmember Awada added that she would no port signage on four sides,but would support two sides. Councilmember Awada mov i3 tia i Ci;7 i lyj. ..MQinquist seconded a motion to approve a Conditional Use Permit to allow the seasonal outdoor sale of plants and plant products and a temporary greenhouse structure to be located in the parking lot of tht:?Qedar Cliff Shopping Center at 2127 Cliff Road,on Lot 1,Block 2,Cedar Cliff Commercial Park in thie:SE 1/4 of Section 30 subject to the following conditions: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. EAGAN CITY COUNCIL MEETING MINUTES;FEBRUARY 3,1998 PAGE 2. The greenhouse and oiififoor sale shall be lo6&ted as shown in the site plan dated December 16,1997. 3. The greenhouse and out 6. a e.046#Uowed on the site only between April 15th and the latter of June 25th or seoutdoor sale of produce. All sales shall cease and all structures and materials shall be removed from the site by the latter of June 2511h or setup of the produce stand each year. 4. The applicant proposes.pperations between the hours of 8:00 a.m.to 8:00 p.m.weekdays and 8:00 a.m.to 7:00 p 5. A building permit is required p4i''to consttliLtion of the greenhouse. 6. The patio areas outside the$fi e.shall."*%%iinclosed by a fence as shown in the elevations exhibit date 3?keeFrilierl]r :bisplay of any plant materials or products outside of the greenhoiise*shall be coiitaiiied entirely within the fenced area. 7. The wall signs on the greenhouse shall comply with the number and size restrictions for permanent signs in the Sign Code and a sign permit is required to display the signs for the duration of the seasonal sale. There should be no signs projecting above the roof line of the greenhouse. Aye: 5 Nay: 0 •r CONDMONAL US15. ER1VII'F+-'O�ALE BOWL,INC. City Administrator Hedges pr4Y.i4 Q:iii overview on this item. Senior Planner Ridley gave a staff report. Hugh Fitzgerald,applicarif;'stated that adding volleyball courts will help to create additional business at a time of year when they are not as busy. He commented on Planner Shannon Tyree's resignation and stated that she has been very helpful to the Cedarvale area businesses. Councilmember Masin said that this is an exciting concept,but questioned whether this type of use should be conditioned so that it Can., - year. After further discussion,it was determined that a CUP is not renewa151e'aiid i'iii s'wrif i t i -ISM. It was also noted that it would bean imposition for the applicant to have to continue f*ie-apply:f«f this use. Councilmember Blomquist moved,Couz*'�*iembe : wada seconded a motion to approve a Conditional Use Permit to allow two seasonal outdoor vollikyW courts to be located in the parking lot of Cedarvale Lanes,3883 Beau D'Rue Drive on Lot 1,Block 1,Cedarvale 2nd Addition in the NW:V4 of Section 19 subject to the following conditions: 1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's office within 60 days of its approval by the Cityt?incil. 2. A copy of the parkin&.easetaall. xp.yided to the City prior to release of the Conditional Use PeriiCgFi'' 3. The volleyball courts may be used during:M# y through August each year. Installation of the courts may begin after April 20th,and 1 be removed by Labor Day each year. 4. The volleyball courts shall be in the location shown on the site plan dated December 17, 1997. EAGAN CITY COUNCIL MEMNG MINUTES;FEBRUARY 3,1998 PAGE X. 5. The volleyball courts Aill be secured by fehdAg and other materials as shown in the elevation plans dated T&ember 18,1997,:pd access to the courts shall be gained only through the main buildrii �:::::::: 6. All signage shall comply with'Ci€y 5igfi Code requirements. 7. A building permit shall be obtained each year prior to construction of the volleyball courts,decking and associated facilities. 8. Site lighting shall be iri :: i#ti :lighting shall not be directed upon public rights-of-way or adjacent prope". Lighl;ii&idards shall not exceed 27 feet in height. 9. Concrete curb and gutter shall 1*13hstalled. nd the outside edge of the new parking lot area. 10. To ensure access in case of emergency,no parking should be allowed adjacent to the courts. Aye: 5 Nay: 0 COMPREHENSIVE GUIDE PLM:.:A.WNDMENT AND REZONING-OCB REALTY INC. City Administrator Hedges provided an 6 :on this item. Senior Planner Ridley gave a staff report. Tom Lincoln,of BRW,Inc.,states -04i: `k*lnc.is responding to staffs request to include the 1.5 acres parcel into the Planned DeveJileitt for housekeeping purposes. Eric Drenckhahn,2811 Pilot Knob Road,said he was concerned about the incremental approach to the rezoning and the potential impacts that could occur as a result of the rezoning,such as an office/warehouse building. Mayor Egan stated that he dcki*''iipt:�iraA.'i. 1 s:site:fic}: ie utilized for a warehouse and said he will not support such a request in the future. Councilmember Masin said she would Ug-lo ensu �.t. a there are no future impacts to Mr. Drenckhahn's property. Mayor Egan and Counc :Mchter concurred. City Administrator Hedges stated that any change in the development plan w464&be required to come back through the public hearing process. Councilmember Blomquist concurred. Councilmember Wachter moved,Mayor Egan seconded a motion to approve a Comprehensive Guide Plan Amendment changing the land use of 1.51 acres Arom PF-Public Facilities to CPD- Commercial Planned Development for Buffet's Inc. Aye: 6.:Nay: 0 Councilmember Wachter moV* yit ? f flavada seconded a motion to approve the requested 1.51 acre Rezoning from P= e:to: =► iercial Planned Development. Aye: 5 Nay: 0 PRELIMINARY&FINAL PLANNED DEVVLOPMENT-TEAM TIRES PLUS City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. L - EAGAN CTTY COUNCIL MEE-MG MINUTES;FEBRUARY 3,1998 PAGE Ron Fiscus,representing Team fires Plus,Inc.,stateil*Aat all the conditions are acceptable to them. Mayor Egan said that Eagan is a hospitality industry and that replacing a reasonably attractive Hardee's with a Tires PjuS1 sv4'have service bays that face Pilot Knob Road is quite a shocking change. He asked if the building could be re-oriented or end loaded so the bays do not face Pilot Knob Road. Mr.Fiscus commented that they.looU.4 at a number,of alternatives as they were initially siting the building. He explained that orientiii *O:e fi jZtg o�A:t0 t/west axis will not fit on the site. He said that Tires Plus will be installing full glass ovvr.&.ad clod qn the bays and there will also be extensive landscaping. . Mr.Fiscus said that the slope of.tbeSit GfaQtes a piA it m in constructing an end load facility. Councilmember Blomquist commented on the ri ighboring Firestone and car care center and stated that if there is significant screening this use may not be objectionable. Mayor Egan said that the grade differential will create a natural berm and the addition of the glass doors and landscaping address his concerns. Mayor Egan moved,Councilr kinba Blomquist seconded a motion to approve a Planned Development Amendment to allow a 12::jiay+:41�€«.service facility at 3595 on Lot 1,Block 1,First Minnehaha Addition located at the southwesf coi"ti X:iEi�:*- Knob Road and Duckwood Drive in the NW 1/a of Section 15 subject to the following Gond Wns: 1. A Final Planned Developm ...: ..%Rt"shall be executed and recorded at the Dakota County Recorder's office: jo to'issuance of a building permit. The following exhibits are required for the FiftiTPlanned Development Agreement: Final Site Plan Final Landscape Plan Final Building Elevations Final Site Ligli#3fitg .......................... 2. All building,parking and drive tL S�es and IbAdscaped areas shall be properly maintained, including replacement of any d44.plant m*rials. 3. All trash and recyclable materials shall be sued within the principal building or within the designated enclosure attached to the principal building. No other outdoor storage shall be allowed. 4. Any mechanical equipment,including rooftop equipment,should be screened from view from the public right-of-way. 5. The building shall bext ,stritcti exepor materials consisting of rockface block and decorative concrete mes• ! .fid buff color scheme having red accents consistent with the building elevation plans dated 12/30/97. 6. No signage shall be allowed on the south i&iation of the building. Wall signs on the east and west elevations shall not advertise specific product brand names. 7. One pylon sign not exceeding 27 feet in height and 125 square feet in area is allowed in the location shown on the Preliminary Site Plan dated 12/17/97,revised 12/30/97. EAGAN CITY COUNCIL MEETING MINUTES;FEBRUARY 3,1998 PAGE 9 8. The final landscape platcshall be revised to.pi!bvide more salt-tolerant species in place of the dogwood shrubs an4:pinkspire craba is•trees along Pilot Knob Road. 9. All auto services shall oct yx;i # 31,6:p i#ng. 10. There shall be no outdoor display of merchandise or products. 11. Glass service doors shall be installed on all bays. Aye: 5 Nay: 0 �DMINIS' R 'TIVE ANDA SPECIAL CTIT;W- UNCEMEETINGS Councilmember Wachter moved;Caunc* .di.i4;ii '-Awada seconded a motion to approve work sessions for February 10 and February 24 at 5:00 p.m. Aye: 5 Nay: 0 Councilmember Awada stated that she has requested that odd year versus even year City Council elections be discussed at a future City Council work session. She further stated that the School Districts are changing their elections t6l*,held in the fall of the odd year. COMMUNICAY3NIR ORDINANCE City Administrator Hedges added Jhit the,Citi hcis i*teived a request to consider the location of a cellular antenna on an existing utility stru ie i�t*—south central part of Eagan. Councilmember Awada moved 'Councilmember Wachter seconded a motion to direct staff to prepare an ordinance amendment that would allow antennas attached to existing public utility structures or existing public utility towers in any zoning district. Aye: 5 Nay: 0 OUND'I'ABLE Director of Public Works Col #'stetei'tliiit lies been contacted by Len Levine who has been retained by the Small Business Association to puxoue potentW funding sources to get TH 13 upgraded to a four-lane design. He added that Mr.Levine would like ts.have a strategy session to garner and solidify local support to pursue potential different aveniWof fund*opportunities. He said that a task force has been formed and he asked if any member of thetify Coura:ivas interested in participating in discussions with the task force. Councilmember Masin said sl►e would like to be informed of the dates of the meetings. Councilmember Blomquist was designated to be the City Council's representative to a special task force to pursue funding options for future improvements f 'tai 13 with Councilmember Wachter to serve as an alternate. City Administrator Hedges aiikcJgt #Iia Giar `1'#iorkildson has indicated he would be willing to serve on the Solid Waste Abatement ommission. Councilmember Awada moved,Councilmember'U"seconded a motion to appoint Chuck Thorkildson as an alternate member to the Solid Waste Abatement Commission. Aye: 5 Nay: 0 City Administrator Hedges noted that he received a memorandum from Kari Gill,the Executive Director of the HRA,inquiring if the City Council would be interested in helping name the second senior building. EAGAN CITY COUNCIL MM71NG MINUTES;FEBRUARY 3,1998 PAGE 10 Councilmembers concurred thef..tbe residents of DuO wood Estates should be given an opportunity to participate in the naming4:t#1e new Ea 4n. Pnior housing facility at Town Centre Drive $.:•.•.• and that the City Council should choose fi'vu? t stgesttons. City Administrator Hedges stated that Recreation Supervisor Jon Oyanagi has submitted his resignation. Councilmember Wachter requestgd•#bat.proceeds from one of the cellular towers be used as an income stream for Holz Farm Park. Councilmember Wachter moved,Counclhitomber Mica in seconded a motion to designate proceeds from one cellular tower as an income steam for thE;tiolz Farm Park. Aye: 4 Nay: 0 (Councilmember Awada abstained) Councilmember Wachter mentioned that Dak6&*Vlectric has been using low wattage red bulbs in the signal lights for the past 20 months and he commented on the energy savings and the reduction in maintenance costs. He added that the bulbs burn out gradually versus suddenly. Councilmember Awada moved,Councilmember Masin seconded a motion to approve the allocation of a$10,000 sponsorship for 4th of July celebration. Aye: 5 Nay: 0 Councilmember Awada requested that7..Qpared and faxed to her and Mayor Egan on Wednesday identifying the establishments tNt hold ligti6r.lic*nses,when the licenses were granted and a breakdown of those licenses which were graaited�.a: $t1 ;Qf-previous special legislation. Mayor Egan commented on th�;F�j&,im'on'of Jon Oyanagi and said it is sad to see him leave the City of Eagan. He mentioned that Jill&xlson,who attends Eagan High School,is being recognized for outstanding community service as an honoree of the 1998 Prudential Spirit of Community Awards. Councilmember Masin said she would like to extend an invitation to Ms.Carlson to attend a City Council meeting and talk about the award. Councilmember Blomquist stated that a letter congratulating Ms. Carlson should be sent on behalf of the City.Council. Councilmember Masin comm 'dfi 'oii'r'Qi'apiaiii Day which is officially recognized on February 3. She also commented on a service sh6*`ttended:iidhoring the four chaplains. Councilmember Blomquist noted that th i' was pz r discussion by the City Council regarding scheduling a work session to be held on a future Saturday. said that staff needs to work on some of the agenda items. City Administrator Hedges stated that the items have been scheduled on a work program list and will appear on future work session agendas. CHECK REGISTER Councilmember Wachter moved,Mayor Egan secCtied a motion to approve the check register dated January 28,1998 for 1997 expengess l• .m .1,051,885.37 and the check register dated January 29,1998 for 1998 expenses in ;36. Aye: 5 Nay: 0 The meeting adjourned at 9:10 p.m.to an Executive Session for the purpose of discussing labor negotiations and the status pending litigation. Present were Mayor Egan and Councilmembers Wachter, Awada,Masin and Blomquist,City Administrator Tom Hedges and City Attorney Jim Sheldon. EAGAN CITY COUNCIL MEETING MINUTE`S;FEBRUARY 3,1998 PAGE 11 .... N1LK Date City Clerk If you need these minutes in an alternative form such as large print,Braille,audio tape,etc.,please contact the City of Eagan,3830 Pilot Knob Road,Eagan,MN 55122,(612)6814600,(TDD phone:(612)454-8535). The City of Eagan is committed to thepolicgtli� :0.s.9e ... 1. al access to its programs,services,activities, facilities and employment without regard toece; la�r,;, `' i�r:�ia$ si�3,�1 national origin,sex,disability,age,sexual orientation,marital status or status with regard to pusistancd•.'::: i..ilii::$'y,••.J. .Ji:ii. 'iYi•!�i'• yii<'Y;:�%:•'r . .,,•:.>< ;>" MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 12, 1998 SUBJECT: AGENDA INFORMATION FOR FEBRUARY 17, 1998 CITY COUNCIL MEETING After approval is given to the February 17 1998 City Council agenda, the minutes of the February 3, 1998 regular City Council meeting, and the minutes of the January 27, 1998 special City Council meeting, the following items are in order for consideration. . , TINS <:.;::<.;:.;;;;;:.;:<:.>;:.;::: A. RECOGNITION OF ADVISORY COMMISSION MEMBERS' SERVICE Outgoing commission members will be recognized at the beginning of the meeting for their dedication and service to the City of Eagan. The following individuals have been invited and certificates will be presented to them at the meeting if they are present. Advisory Planning Commission Mark Miller Charles Thorkildson(newly-appointed as an alternate on the Solid Waste Abatement Commission) Airport Relations Commission Michael Steenberg Jonathan White Economic Development Commission Bruce Goff Ron Voracek Solid Waste Abatement Commission B.A. "Al" Swensied 1 Agenda Information Memo February 17, 1998 Eagan City Council Meeting B. PRESENTATION OF SENATOR'S AWARD IN HONOR OF GEORGE SCOTT,FORMER MEMBER OF THE EAGAN FIRE DEPARTMENT ACTION TO BE CONSIDERED: To recognize George Scott for 20 years of outstanding service and dedication to the City of Eagan as a volunteer firefighter. FACTS: • George Scott joined the Eagan Fire Department in 1971. He was a charter member of station two, served as Captain, Station Commander and District Chief before retiring in 1991 after 20 years of service. • Mr. Scott died in May of 1997 after a long battle with cancer. • Mr. Scott's wife Pat, his son Michael, who is a volunteer firefighter with the Eagan Fire Department, Michael's wife Debbie, and Mr. Scott's daughter Linda Myhre, a Sergeant with the Eagan Police Department and also a volunteer firefighter, will be present at the City Council meeting to accept the award in memory of their husband and father. • A representative of Senator Grams' office, will present the congressional award to the Scott family in recognition of Mr. Scott's 20 years of service and dedication. ATTACHMENTS: • Letter sent to Senator Grams attached on page 3 c MINUT15-VOF A SPECIAL M139UNG OF THE PAGAN CITY COUNCIL :::::::)Eagan,Minnew.W i?t :ZT 8 A special meeting of the Eagan City Council was held on Tuesday, January 27, 1998 at 5:30 p.m. in the Eagan Municipal Center Community Room. Present were Mayor Egan and City Councilmembers Awada, Blomquist, Masin and Wachter. Also present were Communications Coordinator Foote, Assistant to the City Administrator:.Ftohetl4tain,.C�tef of Police Geagan, Director of Parks & Recreation Vraa,Director of Public Wor# :Cfl8>ei#;.3liCffsx: f;nance VanOverbeke and City Administrator Hedges. X. VISITOFWTO BE F Tl) Mayor Egan acknowled l#fAt.t#ie�t.1nW ;i *visitors to be heard. COTTAGE GROVE REQUEST TO SUPPORT COMPENSATION FOR LOCATION OF A METROPOLITAN WASTEWATER TREATMENT PLANT City Administrator Hedges stated that he was contacted by the City Administrator of Cottage Grove and informed that the Metropolitan Council is proposing a wastewater treatment plant in that community. He stated that the Cottage;Grove. City Council has proposed legislation that would provide compensation to a political subdivision fof:ih"6:;ginJoss of revenue if a tax exempt regional wastewater treatment facility is located within that community:.,..-6qAdministrator Hedges stated that according to the Metropolitan Council, regional infrastructure -Wll serve`3.z rna lion persons by the year 2040, served by seven wastewater treatment plants. City Adrji'.histra;pr:"#i 64:stated that the cities that are expected to be host communities for all wastewater treatni. seven county metropolitan area are Eagan, Shakopee, Cottage Grove, Hastings, t ic;Pi;ir)i-Heights, St. Paul and Empire Township. He stated that a bill has been introduced, 473.545,that:Meads as follows,"A political subdivision within the metropolitan area that loses tax revenues as a result of the tax exemption for regional wastewater treatment facilities under Subdivision 1 must be compensated on an annual basis by the Metropolitan Council out of revenues received from sewer availability charges in an amount equal to the loss of property tax revenue to the political subdivision under Subdivision 1." He further stated that the proposed legislation is similar to relief that is provided those communities that:tR ianc#fle:toeatei lcYithin their corporate boundaries. After a brief discussion, the City.:Administretpf was given direction by the City Council to support the legislation being proposed by Cottage:.Grove. RON RASMUSi8EN PROM �AMATION City Administrator Hedges stated that a request has been made by Mr. Dan Klekner, the newly elected President of the EAA, that an official proclamation recognizing Ron Rasmussen for his extraordinary years of service as a member and leader of the Eagan Athletic Association be considered by the City Council. City Councilmembers endorsed the proclamation for signature by the Mayor. 1998 WORK PROPRAM City Administrator Hei S�es#� t4d.4 k.-:1998 work program, which contains both non- capital and capital projects that are under Sorrie*levet-dfi'corisideration by the City Council. He stated that the status for these projects range from concept, such as housing, maintenance and home occupation ordinances,to actual bidding,which is the case with the se*Cofid ice sheet capital project. City Administrator Hedges stated that the objective for the review is to make certain the work program projects, strategic plan and action steps for each of the projects are consistent with the City Council direction. City Councilmembers expressed concern as to whether all the projects could be coordinated and completed during 1998. City Administrator Hedges stated that the work program is ambitious and will require careful coordination in order to complete each of the projects as listed. The City Administrator further stated that, Page 2/Eagan Special City Council Meeting 7kliiiutes January 27, 1998 similar to previous years, he organizes el splqYee teams t4 mage each of the work program projects with his office overseeing and providing directiaij: i:;;��};�r*At� jests on behalf of the City Council. He further stated that it is important that the City Council ai'—`:ttxiaiti�inent team recognize how full the Council docket is for 1998, which also provides a context for other issues that may come up during the year and require Council or staff consideration. City Councilmember Awada stated that, in her opinion, it was not necessary to have a strategic planning retreat with a facilitator::tl>:i#kN: I$:.t'.*?h the work program for 1998 outlined by the City Administrator. She further stated that'ft'vvorifi -'ef-"prooAte to hold a Saturday retreat to consider the development of ordinances relative to home ocO*Oation, pf•Qp" maintenance and the sign ordinance. City Councilmember Blomquist suggested that theL.City Admipistrator provide the facilitation at the retreat and other workshops the City Council sches thro4*ut 1998 for the purpose of developing ordinances, as well as brainstorming ;;:pblf :;.;:tt:w also agreed by the City Council that the amphitheater capital project is a low priQFit�c giireri all' :papftal projects for implementation in 1998. Mayor Egan stated that, along with the City Administrator,they will continue to work with the Eagan Rotary Club on that proposed project in hopes that the magnitude of the amphitheater can be scaled back to a smaller structure, such as a traditional bandshell, as suggested by the City Council. After further discussion and review on the work program, Mayor Egan thanked the City Administrator for his coordination and presentation,which provides a working text for major policy discussions during 1998. 0 ' STRUCTION POLICIES City Administrator Hedges shed thaf afilie Special City Council meeting held on January 20, City Councilmember Wachter, acting as-Chairperstx) i6f.`the Public Works Committee, suggested that the City Council discuss policies relative to stzoet:bot skVdf in. He further stated that City Councilmember Blomquist has raised several questions: u>:Varroiis policies pertaining to street construction, both to the City Council and City staff during 199.:::::City Administrator Hedges stated that the main topics relative to street construction include: 1) how the overall appraisal system works relative to special assessments for street construction; 2) discussion regarding the difference in street construction, whether it is a capital project or repair; 3) discussion regarding the quality of the information provided for decision-making; 4) review the overall budget and funding for street construction; and 5) review why the administrative costs are exceeding 30% of the project cost for street.cpnstcu U9p.-prgjects. Mayor Egan asked for a general:distusslon''ragarding the five points that were presented by City Councilmember Blomquist and outlined b ki a City Aofninistrator. City Councilmembers asked that an explanation be given as to why the administra$v, costs a�e:exceeding 30% of the project cost for street construction projects. Director or Finance VanCWEtbeke pr.O.spnted a list of the various elements that are included in the administrative cost category, statin611hat all Ct* exclusive of the actual construction, such as administration, legal, contingency, right-of-way and easement acquisition, and engineering design and inspection are defined as administrative costs. City Councilmember Blomquist suggested that the interest charges were a hidden tax and not an appropriate component of the total project cost. Cq.Cbuncilmember Awada explained that interest on the borrowing during the time of the construction is sit lir to taking out any construction loan. The process is similar to building a house whgre;thq.interest on•the construction loan becomes a part of the permanent financing. Mayor Egan poi*'W..*¢*1t that the::!ri5te.'rts of Eagan at large should not be paying the interest for someone else's constructidn'-P a- irtafte.t-ctor VanOverbeke stated that it would not be appropriate to use City funds that would otherwise be irtypg4ed to pay for construction financing without being paid interest. He stated that bonding earlier in the pro ess could change the current arrangement; however, it would add a great deal of uncertainty and havdr46 reater potential to raise costs rather than to lower them. Finance Director VanOverbeke stated that the costs are reasonable and legitimate with the real question being, who is going to pay them-the benefiting property owners or the community at large? No action was taken to change current practice. City Councilmember B#oiiiquist stated that s� :has heard from residents requesting copies of appraisals which currently are not mage accessible to the public. She further stated that if the City pays for the appraisal, it should be available:fes:.public review. htL further stated that if the appraisals are not accessible to the public, it makes the C --.like we Af4-;Riding information. Mayor Egan stated that an appraisal is considered work product for Ccft>1> office and is used in the case of a special assessment appeal. Mayor Egan suggested' :i City Council communicate to the public why the appraisal is kept in the attorney's office. He further stated that the City Council has a responsibility to those homeowners who may incur a special assessment; however, there is also a responsibility to the entire community if an assessment should be appealed. Mayor Egan further stated that it is his understanding that it is not the appraisal amount, it is,the;methodology in which the appraisal is calculated that should remain as work product if the City should., o..i Qty-dik4ipecial assessment appeal. City Administrator Hedges sWi�d thatXi:1!ity Councilmember Blomquist received correspondence from State Representative Pawlenty stating_thet"He could find no law requiring appraisals before special assessments are proposed and P#.iiiv requip.Wsuch appraisals involve physical entrance to the home rather than `windshield appraii f5':` :H fiattt.w:*tatOd that a request had been made of the City Attorney's office to address the law requiiriiig:free proje>rt:appraisals and, more specifically,the requirement of an appraiser entering the property. City Administrator Hedges distributed a memorandum the City received from the City Attorney's office stating that professional standards do require that the appraiser enter the home in order to conduct a proper benefit appraisal. City Councilmember Blomquist stated that residents have provided information that the appraiser has been inconsistent with his representation on why an appraisal is being conducted and further, the appraisal is a very brief inspection of the home interior. City Councilmember Blomquist further:st�ted.that she is hearing criticism on the appraiser that is being . used by the City Attorney's office. Mayist:.ega6.-:st19ed that he is supportive of the methodology for the appraisals as long as the City continues to spedib l4*s'*-s:btteet reconstruction projects. City Councilmember Awadi*::addresq*d:;.ttie: question regarding the difference in street construction as to whether it is a capital projieCtgf:fEp;a►r 'fil her stating that, according to the City Attorney at the January 20 regular City Council meetiri.-. 'ere is no difference. She further stated that for purposes of determining the cost benefit to the t 6P*—erty owner, the same policy applies whether the street is being reconstructed or a new street is proposed;the special assessment policy applies equally. City Councilmember Blomquist elaborated on her concerns regarding information that is necessary for decision-making, again stating that it would be beneficial for her to see an appraisal before formal action is taken on a street reeanstr or;;:pfpject....:Mayor Egan stated that once the appraisal is released from the City Attorney's offsi ::tt :: :tiieies::iii):tkio:City Council, it is no longer attorney work product. It is important to trust the information thgt.s pro'vi ed,by the City Attorney's office. City Councilmember Awada staffed that th.6Xity Council has already reviewed the total budget and funding for street reconstruction, mak3i refererjO*:#o the additional allocation that was made to the street reconstruction fund for 1998. There was no furthi kX.;d* iscussion by the City Council regarding the funding or budget for street reconstruction. After further discussion, City Councilmembers expressed their support for the street construction policies as they exist. City Councilmember Awada stated that if a resident has a problem with any part of the policy,it should be presented to the City CoLftil. City Councilmember Blomquist stated that she is confident that residents will be presenting concerns atii4iit the street construction policies and further commented on the embarrassment of tpe;Counby Hpme.Hgights project, whereby the City Council voted three different ways with no conclusion :'$#i*: 8.*1 F-'-:- .*- opinion, it gave the appearance that there is a problem with the street construction'Oic k:—:eitkt: unctikriember Masin stated that, in her opinion, the City has received positive comments about the street reconstFuction projects that have been approved and constructed during the 1990's. She further stated th'if::once all street reconstruction projects are completed, she would like the City Council to consfdei bituminous overlays and other ongoing reconstruction/maintenance to be funded by the general property tax City-wide. City Councilmember Blomquist stated that she would agree that this type of program would be more fair to the community. Page 4/Eagan Special City Council Meeting Minutes January 27, 1998 Mayor Egan asked if there was t( iac1$ii>onaI business. There being no further business, the meeting was adjourned at 7:40 p.m. Date City Clerk TLH .. r fire department CRAIG JENSEN Chief DAVE DilOIA p y� Battalion Chief MARK ADAM —city of eagan Battalion Chief 3795 PILOT KNOB ROAD THOMAS EGAN EAGAN, MINNESOTA 55122-1318 Mayor PHONE: (612)681-4770 TDD: (612)454-8535 PATRICIA AWADA FAX: (612)681-4777 BEA BLOMQUIST SANDRA A.MASIN THEODORE WACHTER Council Members Rod Grams THOMAS HEDGES United States Senator City Admininstrator 2013 Second Avenue North E.J.VAN OVERBEKE Anoka, MN 55303 City Clerk Dear Senator Gram: My Dad, George Scott, joined the Eagan Fire Department in 1971. He was a charter member of Fire Station Two. He served as Captain, Station Commander, and District Chief before retiring in 1991 after 20 years of dedicated service My Dad joined the Fire Department, not for the pension or pay, but as a way to be involved in the community. The Fire Department became my Dad's extended family. While growing up, I enjoyed listening to Dad tell stories about the Fire Department. In 1980, while fighting a fire, he fell off the roof of a house. As a result of the fall, he had two hip replacements. He never had a second thought, though, about returing to active service with the Fire Department. In fact, he made the Fire Department so appealing, that my sister and I both joined. Some of my fondest memories of my Dad are serving side by side with him as volunteers on the fire department. My Dad died in May of 1997, after a long battle with cancer. During some of my last visists with him, he still asked questions about what was occurring on the Fire Department. My Dad was well respected by his fellow firefighters, and he will be deeply missed. Sincerely, Michael Scott Commander — Fire Station Two 3 THE LONE OAK TREE . . .THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer Agenda Information Memo February 17, 1998 Eagan City Council Meeting ........................................................... ........................................................... > s ► : The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Clerical Technician III/Administration-- ACTION TO BE CONSIDERED: To approve the hiring of Mary Swenson as a Clerical Technician III for Administration. Item 2. Resignation/Recreation Supervisor— ACTION TO BE CONSIDERED: To accept the letter of resignation from Jon Oyanagi, Recreation Supervisor. Item 3. Temporary Seasonal Softball Program Coordinator-- ACTION TO BE CONSIDERED: To approve the hiring of Sonia Rippe as a temporary seasonal Softball Program Coordinator. FACTS: ♦ Given the resignation of Recreation Supervisor Oyanagi, the possibility of the construction of an aquatic facility, and expected retirement in the Parks&Recreation Department, the Director of Parks&Recreation and City Administration would like to take the next 30 to 60 days to study all services provided by the Recreation Division and then make recommendations to the City Council regarding appropriate staffing of that division in the future. However, one of Recreation Supervisor Oyanagi's responsibilities was the coordination of the adult softball program. This is such a large task that it is unable to be absorbed by other staff members at this time. Therefore, it is necessary to hire a temporary, seasonal Softball Program Coordinator for the 1998 season. Planning for that season is already underway. Agenda Information Memo February 17, 1998 Eagan City Council Meeting Item 4. Temporary Seasonal Warming House Attendant-- ACTION TO BE CONSIDERED: To approve the hiring of Ann Morin-Skumatz as a part-time temporary seasonal warming house attendant. Agenda Information Memo February 17, 1998 Eagan City Council Meeting B. RESOLUTION ESTABLISHING THE DATE FOR A PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE FINANCING OF THE THOMAS LAKE PLACE APARTMENTS PROJECT ACTION TO BE CONSIDERED: To approve a resolution establishing the date for a public hearing on proposed amendments to the financing of the Thomas Lake Place Apartments Project. FACTS: • In August of 1986, the City authorized the issuance of$12,975,000 of multi-family housing revenue bonds for the construction of the Thomas Lake Apartments. • The applicants are proposing to reduce the base interest rate on the bonds, to eliminate the contingent interest rate on the bonds and to extend the maturity on the bonds to 2028. • These changes require a public hearing by the City per the Internal Revenue Code. • The City's bond counsel, Steve Rosholt of Faegre & Benson, will be retained to review the documents and the transaction on behalf of the City. ATTACHMENTS: • Attorney's cover letter explaining the request on pages-7—through • Resolution on pages—Y—through • Public hearing notice on page 6 BEST & FLANAGAN Professional Limited Liability Partnership ROBERT L.CROSBY GREGORY D.SoIILE KEVIN J.DUNLEVY Or COUNSEL LEONARD M.ADDINGTON CATHY E.GORLIN 4000 FIRST BANK PLACE JILL B.LAORR WARD B.LENTS ROBERT R.BARTH PATRICx B.HENNESSY SARAH CRIPPEN MADISON ARCHIBALD SPENCER N.WALTER GRAPP TIMOTHY A.SULLIVA.N 601 SECOND AVENUE SOUTH ROBERT D.MAHER ROBERT M.SHARE ALLEN D.BARNARD BRLiN F.RICE DAVID H.JOHNSON JOHN R.CARROLL RICHARD A.PETERSON DANIEL R.W.NELSON MINNEAPOLIS,MINNESOTA ANN E.WALTHER JAMES D.OLSON ROBERT J.CHRISTIANSON,JR. TRACY J.VAN STETNBURGH WIT I TAM J.MORRIS FRANK J.WALZ DAVID J.ZL-BRE 55402-4331 MICHAEL H.PINx FRANK VOGL STEVEN R.KRUGER DANIEL A.KAPLAN, MARINUS W.VAN PUITEN,JR. JAMES P.MICHELS AMY J.SICEDBERG JAMES I.BEST DAVID B.MORSE PAUL E.KAMINSxl HTTP://N%-WW.BESTILANV.COM 1902.1966 JOHN A.BURTON,Ja. JOHN P.BOYLE ROBERT J.FLANAGAN JAMES C.DIRAcLEs Ross C.FORMELL (612) 339-7121 lase-repo ROBERT L.MELLER,JR. CARYN S.GLOVES ;yam Cpm ��7tlY9 MORRIS E.KNOPF MARY E.SHEAREN � 17 JUDITH A.RoGoSHESxE BARBARA M.Ross SCOTT D.ELLER CATHERINE J.COURTA'EY E-Mail:dnelson@bestlaw.com CHARLES C.BERQUIST JEANNICE M.REDING E.JOSEPH LAFAVE February 6, 1998 Mr. Gene Van Overbeke BY FACSIMILE TO 681-4612 AND FIRST CLASS MAIL Clerk-Treasurer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Mr. Steve Rosholt Faegre & Benson 90 South 9h Street 2200 Norwest Center Minneapolis, MN 55402-3901 Re: Thomas Lake Place Apartments Project Dear Mr. Van Overbeke and Mr. Rosholt: We have been asked by Thomas Lake Housing Associates, a Limited Partnership(the "Partnership") and The Related Companies to assist them in obtaining the approval of the City of Eagan. (the"City")to certain proposed amendments which are to be made to the financing documents relating to the $12,975,000 City of Eagan, Minnesota, Multifamily Housing Revenue Bonds (Thomas Lake Place Apartments Project), Series 1986 (the "Bonds") which were issued in August, 1986 to provide financing for the Thomas Lake Place Apartments Project(the"Project") in the City of Eagan. Because the City is a party to these documents,the approval of the City Council of the City will be required before these documents can be amended. An affiliate of The Related Companies is the holder of the entire principal amount of these Bonds, and they have preliminarily agreed with the Partnership on amending the Bond documents as follows: a) The Base Interest Rate on the Bonds would be reduced to 7.5%per annum,payable monthly; Mr. Gene Van Overbeke Mr. Steve Rosholt February 6, 1998 Page 2 b) The Contingent Interest Rate on the Bonds would be eliminated; and C) The maturity date of the Bonds would be extended to 2028. Draft forms of the amending documents will be circulated for your review and approval as soon as they are available. Because of the extension of the final maturity date for these Bonds,the Internal Revenue Code requires that a public hearing be held prior to the approval of these proposed amendments. We have enclosed for your review a draft copy of a Resolution Establishing the Date for a Public Hearing for these amendments,together with a proposed form of Public Hearing Notice. We request that the City consider this Resolution at your meeting on February 17, 1998, with the public hearing to be held on March 17''. Prior to that time we would propose to have all of the amending documents finalized and ready for approval by the City. If you have any questions or comments regarding this proposal,the enclosed form of Resolution or the Public Hearing Notice,please feel free to call me at your convenience at 349-5649. If you are unable to reach me,my associate,Jill Laorr(349-5664)is also working on the file and should be available to help you. I look forward to working with you on this transaction. Ve ly yours, Daniel R.W.Nelson DRN:mkp enclosure cc: w/encl. Bruce Brown,The Related Companies Max Schlopy,The Related Companies Paul Sween, Thomas Lake Housing Associates Paul Ravich Jill Laorr 11466\951604\dro\corn\vanoverbeke-rosholt Itr RESOLUTION NO. _ RESOLUTION ESTABLISHING THE DATE FOR A PUBLIC HEARING ON PROPOSED AMENDMENTS TO THE FINANCING OF A PROJECT (THOMAS LAKE PLACE APARTMENTS PROJECT), UNDER MINNESOTA STATUTES, CHAPTER 462C, AS AMENDED AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH WHEREAS, pursuant to and in accordance with the provisions of Minnesota Statutes, Chapter 462C, as amended (the "Act"), by appropriate action duly taken by the governing body of the City Council of the City of Eagan, Minnesota (the "City") in furtherance of the purposes of the Act, the City is authorized to issue revenue bonds to finance the acquisition, construction, improving and equipping of certain facilities located within the corporate boundaries of the City; and WHEREAS the City has previously issued its Multifamily Housing Revenue Bonds (Thomas Lake Place Apartments Project) Series 1986 (the "Bonds"); and WHEREAS, the City loaned the proceeds of the Bonds to Thomas Lake Housing Associates, A Limited Partnership, a Minnesota limited partnership (the "Company"), for the purpose of financing the costs of acquiring, construction and equipping of a 216-unit multifamily housing development located within the corporate boundaries of the City (the "Project"); and WHEREAS, the Bonds were issued pursuant to a Revenue Bond Resolution (Thomas Lake Place Apartments Project), adopted as of August 1, 1986 (the 'Bond Resolution"); and WHEREAS, the Company and the owners of the Bonds desire that certain amendments be made to the Bond Resolution and the Bonds; and WHEREAS, prior to approving the amendments to the Bond Resolution and the Bonds, such amendments must be considered at a public hearing after notice, published at least 15 days before the hearing, in a newspaper circulating generally within the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Minnesota; 1. That the City Council will conduct a public hearing on the proposal to amend the Bond Resolution and the Bonds on March 17, 1998, at approximately 6:30 P.M. 2. That the City Clerk will cause a public notice to be published once in a newspaper circulating generally with the boundaries of the City not less than fifteen (15) days prior to the date established for the public hearing by the preceding paragraph of this Resolution. 9 3. The Mayor and City Clerk are hereby authorized and directed to take all steps necessary and desirable to proceed with the amendments to the Bond Resolution and the Bonds. Dated: February 17, 1998. PASSED AND ADOPTED: ATTEST: City Clerk Mayor M:\11466\951604\Tbomas bake resolution re public bearing.doc -2- NOTICE OF PUBLIC HEARING CITY OF EAGAN NOTICE IS HEREBY GIVEN that the City of Eagan, Minnesota (the "City"), will meet to conduct a public hearing relating to the amendment of the principal payment schedules, interest rates and other terms of the City's $12,975,000 Multifamily Housing Revenue Bonds (Thomas Lake Place Apartments Project) (the 'Bonds") which were issued to finance a multifamily housing development located in the City (the "Project"). The public hearing will be held on Tuesday, March 17 at 6:30 p.m. at City Hall, 3830 Pilot Knob Road, Eagan, Minnesota 55122. The Project is owned by Thomas Lake Housing Associates, A Limited Partnership, and consists of 216 multifamily rental units located at 1500, 1510, 1520, 1530 and 1540 Thomas Lake Pointe Road within the City. The Bonds proposed to be amended are payable solely from the revenues pledged to the payment thereof and do not constitute a debt of the City. All persons desiring to appear at the public hearing will be afforded an opportunity to express their views with respect to the proposal to undertake and amend the principal payment schedule with respect to the Bonds. At such public hearing the City Council will consider and, if appropriate, will adopt a resolution determining to proceed with the amendments. All persons interested may file written comments with the City Clerk of the City prior to the date of the hearing set forth above. BY ORDER OF THE CITY COUNCIL. MAI 1466\951604\Thomas Lake TEFRA NOTICE.doc Agenda Information Memo February 17, 1998 Eagan City Council Meeting C. RESOLUTION TO ISSUE AND SELL$3,370,000 GENERAL OBLIGATION IMPROVEMENT BONDS ACTION TO BE CONSIDERED: To approve a resolution to issue and sell $3,370,000 general obligation improvement bonds. FACTS: • The City has completed a number of special assessment projects for which permanent financ- ing is appropriate. • The projects which are listed in the resolution were assessed in 1997 or will be assessed in 1998. • City staff has incorporated an earlier call date with this bond issue to provide additional flexibility in dealing with the current arbitrage rebate requirements. • The sale is scheduled as a competitive bid for March 17, 1998. ATTACHMENTS: • Resolution authorizing the issuance and sale on pages 13 through o)6. • Enclosed without page number are the sale recommendations as provided by Springsted. 1C) Extract of Minutes of Meeting of the City Council of the City of Eagan Dakota County, Minnesota Pursuant to due call and notice thereof, a meeting of the City Council of the City of Eagan, Minnesota, was duly held in the City Hall, in said City on Tuesday, February 17, 1998 at 6:30 o'clock P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION TO ISSUE AND SELL $3,370,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1998A BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. The City Council deems it necessary and expedient to issue and sell $3,370,000 General Obligation Improvement Bonds, Series 1998A, to provide financing of estimated costs in the minimum amount of$3,329,560, including contract price, construction interest and legal, fiscal and miscellaneous costs for certain local improvements of the City pursuant to the authority of Chapter 429, Minnesota Statutes, being constructed in whole or in part as Improvement Projects Nos. 703 96-13 (Mallard Park 2nd), 702 96-13 (Woodgate 2nd), 714 97-06 (Donald Avenue), 713 97-06 (Timbershore), 615R 96-15 (Meadowview Rd.), 700 96-16 (Hall Street), 687R 96-16 (Biscayne Avenue), 711 97-06 (Town Centre 100 13 UL/lU/JO JLD:4a r'AA 612 2L3 3uUZ SPRINGSTED INC. 0003/006 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,370,000 CITY OF EAGAN, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1998A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, March 17, 1998, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 6:30 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (612) 223-3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (612) 223-3000 or fax (612) 223-3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. Proposals may also be filed electronically via PARITY, in accordance with PARITY Rules of Participation and the Terms of Proposal, within a one-hour period prior to the time of sale established above, but no Proposals will be received after that time. If provisions in the Terms of Proposal conflict with the PARITY Rules of Participation, the Terms of Proposal shall control. The normal fee for use of PARITY may be obtained from PARITY and such fee shall be the responsibility of the bidder. For further information about PARITY, potential bidders may contact PARITY at 500 Main Street, Suite 1010, Fort Worth, TX 76102, telephone (817) 885-8900. Neither the City nor Springsted Incorporated assumes any liability if there is a malfunction of PARITY. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated April 1, 1998, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 1999. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2000 $375,000 2004 $290,000 2008 $200,000 2012 $155,000 2001 $320,000 2005 $215,000 2009 $190,000 2013 $150,000 2002 $310,000 2006 $210,000 2010 $185,000 2014 $120,000 2003 $305,000 2007 $205,000 2011 $160,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of - i- 1s 19th), 688 96-01 (Eagandale Corp. Ctr.), 692 97-11 (Old Sibley Hwy.), 720 97-07 (Eagan Business Commons), 72197-15 (Mulcahy Add'n) and 722 97-15 Murphy Parkway Wtr.) consisting of street, sewer, water and storm sewer improvements, and also to provide additional interest in the amount of$40,440 in the form of obligations as authorized by Section 475.56, Minnesota Statutes, consisting of bonds maturing in 2000. The City Council has made all necessary investigation and hereby finds and determines as follows: a. The City Council has held a public hearing after due notice regarding each such improvement and has ordered in each such improvement. b. Contracts for the construction of each such improvement will be entered into within the time prescribed by law. C. Each such improvement will be a special benefit to property in the City and that the total cost of such improvements is at least the amount set forth above. d. Special assessments for each such improvement may and will be levied on the benefited property in an amount equal to at least 20% of the cost thereof. 2. Sealed proposals for the Bonds will be received until 12:00 o'clock noon on Tuesday, March 17, 1998 at the offices of Springsted Incorporated. The City Council will meet at the City Hall at 6:30 o'clock P.M. on the same day for the purpose of considering the proposal and awarding the sale of the Bonds. The terms of the Bonds and the sale thereof shall be as set forth in the following Terms of Proposal, which is hereby approved. 2 10:4V r-AX 0iz zzJ auuz SPRINGSTED INC. 004/006 par plus accrued interest to the date of redemption. In order to designate term bonds, the Proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Obligation, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of$5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2003, and on any day thereafter, to prepay Bonds due on or after February 1, 2004. Redemption may be In whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to finance various improvement projects within the City. TYPE; OF PROPOSALS Proposals shall be for not less than $3,329,560 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit t"Deposit") in the form of a certified or cashier's check or a Financial Surety Bond In the amount of$33,700, payable to the order of the City. If a check is used, It must accompany each proposal. if a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond In the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that ii- /6 u�itui�a 1D:50 FAX 612 223 3002 SPRINGSTED INC. Q005/006 time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City_ No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%_ Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (1) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee_ Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Obligation nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Faegre & Benson LLP, of Minneapolis, Minnesota,and of customary closing papers, including a no-litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. - iii - rAA V1Z ccs 3002 SPRINGSTED INC. .. ,_ Q006/006 CONTINUING DISCLOSURE In accordance with SEC Rule 15c2-12(b)(5), the City Council will undertake, pursuant to the resolution awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon its receiving the Continuing Disclosure Certificate at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (692) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 135 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated February 17, 1998 BY ORDER OF THE CITY COUNCIL /s/Eugene Van Overbeke Clerk/Treasurer - 1v- 3. The City has retained Springsted, Incorporated, an independent financial advisor, in connection with the sale as authorized by Minnesota Statutes, Section 475.60, Subd. 2(9), as amended. Adopted by the City Council on this 17th day of February, 1998. The motion for the adoption of the foregoing resolution was made by Councilmember , seconded by Councilmember , and upon vote being duly taken thereon, the following voted in favor thereof: and the following voted against the same: and the following were absent: 3 WHEREUPON, said Resolution was declared duly passed and adopted the 17th day of February, 1998. STATE OF MINNESOTA ) COUNTY OF DAKOTA ) ss. CITY OF EAGAN ) I, the undersigned, being the duly qualified and acting clerk of the City of Eagan, Dakota County, Minnesota, hereby certify that the above and foregoing Resolution No. is a true and correct copy of the Resolution as adopted by the City Council of the City of Eagan on the 17th day of February, 1998. Eugene Van Overbeke, City Clerk M1:0346651.01 4 Agenda Information Memo February 17, 1998 Eagan City Council Meeting D.WAIVER OF SUBDIVISION-JOHN MAHONEY ACTION TO BE CONSIDERED: To approve a Waiver of Subdivision for a duplex lots lit to allow for individual pp p p ownership for Lot 3, Block 1, Wescott Hills 56' Addition located at 872 & 874 Trails End Road. FACTS: • This property was platted for a twin home development and rezoned to R-2 in January of 1996. The proposed twin home development and lot split are consistent with the City's R-2 standards. ATTACHMENTS: • Staff Report on pages o�� through . a� PLANNING REPORT CITY OF EAGAN REPORT DATE: February 12, 1998 CASE: 14-WA-01-01-98 APPLICANT: John Mahoney HEARING DATE: Feb. 17, 1998 PROPERTY OWNER: Same PREPARED BY: Michael Ridley REQUEST: Duplex Lot Split LOCATION: 872& 874 Trails End Road COMPREHENSIVE PLAN: D-III,Mixed Residential (6-12 u/ac) ZONING: R-2, Double SUMMARY OF REQUEST John Mahoney is requesting approval of a Waiver of Subdivision to allow a duplex lot split for property platted as Lot 3, Block 1, Wescott Hills 5`'Addition located south of Wescott Square and west of Ivy Lane in the northeast '/4 of Section 14. BACKGROUND/HISTORY Wescott Hills 5`h Addition was approved in January 1996 consisting of four lots. The site is zoned R-2, Double. EXISTING CONDITIONS The proposed duplex will have separate utilities to each unit. EVALUATION OF REQUEST The applicant is requesting the waiver of subdivision to allow individual ownership of each half of the duplex. Lot Sizes—The overall lot size is 15,000 S.F. (7,500 S.F. in area for each parcel)and the proposed lot coverage is 20%all of which is consistent with Code standards. Setbacks—All building setback requirements are met. aC Utilities—Sanitary sewer and water are available. SUMMARY/CONCLUSION The applicant is proposing a duplex lot split to allow individual ownership of each half of the duplex. The property is consistent with R-2 performance standards and the surrounding duplex development. ACTION TO BE CONSIDERED To approve a Waiver of Subdivision to allow a duplex lot split for Lot 3, Block 1, Wescott Hills 5"Addition. 1. This Waiver of Subdivision shall be recorded with the Dakota County Recorder's Office within 60 days of Council action. 2. Separate utilities shall be provided to each unit. G�3 City of F in Community Development Departmer, Cm of Eog— Location Map a� a,ut d Yankee Doodle Rd 0 CIr I a a� c 8 � J T 7 Subject Site 0 � o a° Cr W a John B. Mahoney Duplex Lot Split Lot 3, Block 1 , Wescott Hills 5th Addition N cA aNeANo sluRVIVORS mojecirm. 8/ d,o0 IN IN44AING FOMPANY INC. 7i L 1000 LAST 14681 STREET, OUIINIVILLE, MINNESOTA.55337 PH 432-3000 CERTIFICATE OF _SURVEY Legal Descrlptlon: PARCEL A: The West half of Lot 3, Block 1, WESCOTT HILLS 5TH ADDITION, Dakota County, Minnesota, according to the recorded plat thereof. PARCEL B: The,East half of Lot 3, Block 1, WESCOTT HILLS 5TH ADDITION, Dakota County, Minnesota, according to the recorded plat thereof. QDC0 DENOTES EXISTING ELEVATION 883.7 ) DENOTES PROPOSED ELEVATION — INDICATES DIRECTION OF SURFACE DRAINAGE =FINISHED GARAGE FLOOR ELEVATION sCALE:V-W 7 ; =BASEMENT FLOOR ELEVATION } =TOP OF FOUNDATION ELEVATION OW04 MARK 7A(11 Ar 7R41c C*'Wr ADRESSES: AREAS: AaD 7R42s ew R44D• E[E✓.=888.76 PARCEL A-874 TRAILS END ROAD PARCEL A-7500 S.F. PARCEL B-872 TRAILS END ROAD IMPERVIOUS SURFACE =2132 S.F. COVERAGE=28.4% PARCEL B-7500 S.F. IMPERVIOUS SURFACE -2132 S.F. —8'w•M. I COVERAGE=29.4% L- 865.7 b .51 864•, x@65.7 m MN 4_gl 50•0o m j� DRAIuAEE AMD �� UTILI7Y EASE004'; PARCEL A PARCEL B q0(ii4 11 L87 gvVo F o 75 7) e040.00 00 p►s=879.59I 9.67 19.67 I8lo.00HUS-881,76 884.00 8$q,cr� s- Wlo.00 5�00 •00 --Z-5 ©,Etc• IOO.00 SB4. �e � E CbKB 7C p C 6 m8de Toils _ p RI 5 M I hereby certify that this %s a true and correct representation of a tract land as shown and described hereon. As prepared by me thio12 sr dei: JAN UAU , 19js j -/ `C-r,,,��,Q.� � ��,,�� Minn. Reg. No. 0L r Agenda Information Memo February 17, 1998 Eagan City Council Meeting E. EXTENSION-GARDENWOOD PONDS 3"ADDITION ACTION TO BE CONSIDERED: • To extend the preliminary subdivision approval for one year to April 4, 1999. FACTS: • On April 4, 1997,the City Council approved the preliminary subdivision for Gardenwood Ponds 3ra Addition, located north of Northview Drive and west of Trotters Ridge in the NE 1/4 of Section 23. ATTACHMENTS: • Letter from Don Patton, D. R. Horton Inc. -page cv—. a6 D. R. HORTON INC., - MINNESOTA 3459 Washington Dr., Suite 204 Eagan, MN 55122 f2 r-0(1/7 2 612 454-4663 ext. 140 D t5 L5 V L5 Fax 612 454-0460 2 February 1998 CITY OF EAGAN 3830 Pilot Knob Road Eagan,. MN 55122 Attention: Planning Department-Shannon Tyree SUBJECT: Gardenwood Ponds Gentlemen: We have a Preliminary Plat on the subject development. A revision was approved in the Spring of 1997. We do not anticipate, at this time, doing a final plat during 1998. We are requesting an extension of ONE year to the existing approved preliminary plat. With regard to the trail in the park that borders our last phase, we have committed to quit claim the land that the city will need to construct the trail this year. We want this land dedication to apply to our Park Fees in our next phase. Sincer y, Don Patton Manage: of Land Development Agenda Information Memo February 17, 1998,Eagan City Council F. FINAL SUBDIVISION (TOWN CENTRE 70 TWENTIETH ADDITION)— KENNEDY TRANSMISSION ACTION TO BE CONSIDERED: To approve a Final Subdivision, Town Centre 70 Twentieth Addition, consisting of one lot and one outlot on 7.63 acres currently platted as Outlot A, Town Center 70 Nineteenth Addition, located in the SE '/o of Section 15. FACTS: > The City Council approved the Preliminary Subdivision in conjunction with a Conditional Use Permit for an auto service facility in the CSC zoning district on proposed Lot 1 on November 3, 1997. > All documents are signed and in order for execution at the regular City Council meeting on February 17, 1998. ATTACHMENTS: Final Plat(Town Centre 70 Twentieth Addition),page I3: ..It. :fs a iKo E .2: 5a_ot • E� 5 9y aashisfsi f"s�=� �if�a €i - enosIS u^ w" : 3.:fis r- : _o '� $`SFE. S ■s S g • : g ' "5-:'.i. a e.a fa t frs ! i�Js33a g,e z is "9 :te R sg; fits E kxsssa fy-�; k i s s`f Q t'F i = at sta {E:E I I r s I of f t she m p ga ¢'ss? oc s3 .-• f=fs ae? s�iI �s z �E:6:s c$ ;o P ��"s � �3f � ■ J O Z : � I I � i! / S ww.. piccicicil V � � = ti�■ � yid`''� vcc • W O I + 6' � 0 x fsy a 7� 5 - IL I v t Agenda Information Memo February 17, 1998 Eagan City Council Meeting G. EXTENSION-KINGWOOD PONDS 2"D ADDITION ACTION TO BE CONSIDERED: • To extend the recording of the final plat of Kingswood Ponds 2nd Addition for 60 days to March 16, 1998. FACTS: • On September 16, 1997,the City Council approved the final plat for Kingswood Ponds 2nd Addition, located on the west side of Pilot Knob Road, behind the Fire Administration building in the NE 1/4 of Section 21. • On November 18, 1997,the City Council approved a 60 day extension. ATTACHMENTS: • Plat drawing on pages 3 S3D 41 ,3 �• it 2.4 a � S� �8° � � � n : 9a io i 3G �o « q°• �2, al 1 n � !t' � � 2i vi {49 �va i i e� + s4i i ' •�32 £I e• I 9e • • .,. p•<� i 1 FI I xtI !�• LF'I Q- �I _Q g^ : L tl gli �� p^Y;I t n SI I s•t: 41 al g x e �� i 4 t 24 i' 4.i s' ^• 3� i ii = Wit• g !sl £::e :I 1 ' �I i = i� i e �I � ; •QI � 3 Q� 1 �� � I � d�i ' `il a �' I � i � 31 I g Q$ L Q ti .•�, I I i^ i I S I � I � -� � 1 r�v� I '�j i ' I t s� 3 i - • 1 M a i • J9 �� r • a: 500.2f1'JO-t / : •"p I 1 1 7 - . > \♦ :`'�:� Mrd g= , , L 3: _ ah♦ Kd . : � _� 1 I Sa y �vVj♦♦♦ � ;P���t�ni^ =w -�- --i-----VI-- Tl JI v" t o w♦ Ira 1 z� I "� 1 m �•f el ��• �,� 1 ♦ On TI[ 1 ♦�� ► lA0'b.�� 1 11 .,I I � �� � 1 I I N •.•I pA -----J L------� 9—z---!as*s w -�--- t6'LC.• t, .Iu /.D4.00.dDS YL T.^^!/.. ..if ..... ........ ........• - - tL X. £ O «w �.�.. oay is o I > pp A 4^ lo� r. o•�{s�s eiz� 3q 3� • o�y aa=. I u. > 31 8 8 t Agenda Information Memo February 17, 1998 Eagan City Council Meeting H. EXTENSION-UPS 2"0 ADDITION ACTION TO BE CONSIDERED: • To extend the time for recording the final plat of UPS 2°d Addition for nine months to October 15, 1998. FACTS: • On November 18, 1997, the City Council approved the final plat for UPS 2°d Addition. • The plat was inadvertently not filed before the end of the year. ATTACHMENTS: • Letter from Jeffrey Lindgren, Hedlund Engineering page _ . 3a HEDLUND c god D Planning Engineering Surveying FEB 6 February 4, 1998 Mike Ridley Senior Planner City of Eagan 3795 Pilot Knob Rd. Eagan, MN 55122 Re: UPS 2nd Addition Dear Mr. Ridley, As you may know, the plat of UPS 2nd Addition was approved at a council meeting late last year. I had the mylar copies of the final plat prepared and dropped them off at the city for signatures, and intended to pick them up and have them filed at the county before the end of the year. We don't usually file plats for clients but in this case since UPS doesn't have someone locally to do that, I offered to. Well, what with all the things going on at the end of the year, I forgot to record the plat and now the county treasurer informed me that there is no way they can waive the requirement of paying taxes for the current year before the plat can be filed. If this was a vacant piece of property that wouldn't be a big deal, however I'm sure the taxes for the UPS warehouse are in the hundreds of thousands of dollars and UPS doesn't want to pay the taxes before they are due. In this case they do not need to record the plat for any building purposes since they are not planning to build for at least a couple years. What I am proposing is an extension of time to record the plat until October 15th, which is when the second half taxes are due. Once UPS pays the second half taxes, the treasurer will be able to certify the current year taxes have been paid. Please let me know what you decide or if you need to present this to the council, what they decide. If you have any questions, please call me. Sincerely, *-0. J"�� Jeffrey D. Lindgren, PLS. VP jl cc: file, David Taylor, UPS 2005 Pin Oak Drive • Eagan, Minnesota 55122 • Telephone (612) 405-6600 • Fax (612) 405-6606 33 Agenda Information Memo February 17, 1998 Eagan City Council Meeting I. AWARD Bid packages 3 -14, second sheet of ice ACTION TO BE CONSIDERED: To approve bid packages 3 through 14 for Contract 97-18, Civic Arena Second phase. FACTS: • 68 bids were received and opened on Tuesday, February 10 for the Civic Arena. Because of the larger then anticipated number of bidders,the construction manager will require additional time to verify bid amounts before making a recommendation. It's expected that this information will not be available until Tuesday, February 17` . • Staff is pleased with the number of bids and their amounts. Only four of the bid packages were over the estimates while the remainder were at, or well below, estimates. • Combined, the bids came in less then the overall estimate with only two bid packages remaining; dasher boards and refrigeration. • Representatives of ACC Architects and Greystone Construction will be at the next Council meeting to present the bid award recommendations. 3Y Agenda Information Memo February 17, 1998 Eagan City Council Meeting J. PROJ, 737,JUBILATION ADDN- SEWER&WATER(I.G.Hts.) ACTION TO BE CONSIDERED: Receive a resolution/petition from Inver Grove Heights requesting the extension of sewer and water utilities to the proposed Jubilation Addition and authorize the preparation of a Feasibility Report. FACTS: • The cities of Inver Grove Heights and Eagan entered into a Joint Powers Agreement (JPA) in July, 1997, that provides for, among other things, the extension of utilities from Eagan to serve developing properties along its common border. • Inver Grove Heights has received an application from Warren Krech for the development of a 20-acre future mixed-use commercial development along the East side of Hwy. 3 directly opposite its intersection with Diffley Rd. This development site contains the Trail Liquor Store and all vacant land between Hwy. 3 and the C.P. Rail line. While all drainage is preliminarily proposed to be contained on site, the City of Eagan would provide sanitary sewer and water. No traffic studies have been conducted (possible signal at Hwy. 3 & Diffley Rd.?) and no comments have been received from MnDOT yet. • In accordance with the JPA, Inver Grove Heights has petitioned the City of Eagan on behalf of the developer for these utilities to be extended. All costs associated with the preparation of this Feasibility Report would be guaranteed by I.G.Hts. should the project not proceed. ATTACHMENTS: / • Resolution/Petition,page 3b • Location Map,page • Concept Site Plan,page 3 -50- CITY OF INVER GROVE HEIGHTS DAKOTA COUNTY,MINNESOTA RESOLUTION NO. 7000 RESOLUTION RECEIVING PETITION AND ORDERING PREPARATION OF REPORT FOR THE 1998 IMPROVEMENT PROGRAM, AS PETITIONED TO THE CITY WHEREAS, it is proposed to make improvements and to assess or tax the benefited property for all or a portion of the cost of said improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to 10313.251; and WHEREAS, the cities of Eagan and Inver Grove Heights have executed a Joint Powers Agreement dated 1997; and WHEREAS, the Joint Powers Agreement addresses issues related to the areas of Inver Grove Heights being served utilities from the City of Eagan; and WHEREAS, the proposed Jubilation Project in the City of Inver Grove Heights is a development included in the areas addressed by the Joint Powers Agreement. BE IT RESOLVED BY THE CITY COUNCIL OF INVER GROVE HEIGHTS, MINNESOTA: 1. A petition dated November 3, 1997 has been received and filed with the City Council on November 10, 1997 requesting trunk utility service extensions to property bounded by South Robert Trail and Chicago Northwestern Railroad. PID No. 20-01900-010-54. 2. The petition is hereby referred to the Director of Public Works and he is instructed to report to the Council with all convenient speed, advising the Council in a preliminary way as to whether this improvement should be made, as proposed, or in connection with other improvements and the estimated cost as recommended. Adopted by the City Council of Inver Grove Heights this 10`h day of November, 1997. AYES: 4 NAYS: 0 JoseA Atki , ayor ATTEST: , r r Catherine Iago, Deputy Clerk kathy/wi nword/97 proj/j u bi I ati on 36 1, LOCATION MAP Krech - Case No. 97-73S I I •1 .r �v/ 7� i = I-1 lb W � I SOUTHROBERt� —;i ' I �1 J --- �- I � 1 i ; DFFLEY ROAD r I i Map not to scale EXHIBIT A / r J ' a a r tC p r 4 OS J O 0■s•e a H or 98AH H 2 Li Y c _ Q U J _ J y� CL S1 � M e u Y r d 7 Y U � r c Y K I N d N d d � di 0 i N Oa 0� C � U Of / 4 D Oa 1 d 4 i U. 0 i I � Agenda Information Memo February 17, 1998 Eagan City Council Meeting K. RESOLUTION RELATING TO FINANCING OF SECOND SHEET OF ICE ACTION TO BE CONSIDERED: To approve a resolution relating to financing of a second sheet of ice. FACTS: ♦ City staff has been working with Springsted to determine the most advantageous method of borrowing to finance the Civic Arena expansion which is the second sheet of ice. ♦ Given today's interest rates, the negotiated sale of a gross revenue bond is being pursued as the best available option. ♦ The overall objective is to maximize the amount of bonds that can be supported by the estimated annual revenue stream of$123,000. ♦ A gross revenue bond means that the City is pledging the first revenues from the expanded Civic Arena complex to payment of the debt service. This is essentially saying that the City will continue operating the facility for the life of the bonds and will fund any deficits if they were to materialize. ♦ This resolution authorizes staff and Springsted to continue along this path. Other details and the actual approval of the sale will be presented to the City Council as the transaction progresses. ATTACHMENTS: U 1 ♦ Resolution on pages 7 O through Yd. 39 Extract of Minutes of Meeting of the City Council of the City of Eagan Dakota County, Minnesota Pursuant to due call and notice thereof, a meeting of the City Council of the City of Eagan, Minnesota, was duly held in the City Hall, in said City on Tuesday, February 17, 1998 at 6:30 o'clock P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION RELATING TO FINANCING OF SECOND SHEET OF ICE BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. The City expects to finance approximately $1,565,000 of the costs of a second sheet of ice through the issuance of gross revenue bonds pursuant to Minnesota Statutes, Section 471.191. 2. City staff, in conjunction with Springsted Incorporated, are authorized to develop a financing plan and to commence negotiations with investment bankers with a view to providing a recommendation for consideration by this Council for the sale of the bonds. Adopted by the City Council on this 17th day of February, 1998. The motion for the adoption of the foregoing resolution was made by Councilmember seconded by Councilmember , and upon vote being duly taken thereon, the following voted in favor thereof. and the following voted against the same: and the following were absent: 2 WHEREUPON, said Resolution was declared duly passed and adopted the 17th day of February, 1998. STATE OF MINNESOTA ) COUNTY OF DAKOTA ) ss. CITY OF EAGAN ) I, the undersigned, being the duly qualified and acting clerk of the City of Eagan, Dakota County, Minnesota, hereby certify that the above and foregoing Resolution No. is a true and correct copy of the Resolution as adopted by the City Council of the City of Eagan on the 17th day of February, 1998. Eugene Van Overbeke, City Clerk M1:0346673.01 3 Agenda Information Memo February 17, 1998 Eagan City Council Meeting L. RESOLUTION FOR SUPPORT OF YOUTH INITIATIVES BILL ACTION TO BE CONSIDERED: To approve a resolution supporting the Youth Initiatives Bill that is before the State Legislature as part of the 1998 Bonding Bill. ATTACHMENTS: ♦ Enclosed on page 4q is a copy of a memo from the Parks&Recreation Department providing background information. ♦ Enclosed on page q so., is a copy of the resolution. ♦ Enclosed on pages 91,v through_Vis additional information regarding this Bill. � 3 � III MEMO - city of eagan DATE: February 3, 1998 TO: Tom Hedges, City Administrator FROM: Ken Vraa, Director of Parks and Recreation (' Dorothy Peterson, Superintendent of Recreation SUBJECT: Youth Initiatives Bill, Minnesota Legislature FOR COUNCIL ACTION: To approve support of the Youth Initiatives Bill that is before the State Legislature do part of its 1998 bonding bill. BACKGROUND: During the 1996 legislative season,the Youth Initiative Grant program was established as part of the state bonding bill. That legislation provided$16 million to repair,replace or construct parks and recreation buildings throughout the state. The plan earmarks$2 of state money for every $1 of local money. While the cities of Minneapolis and St. Paul were the largest recipients of grant money in 1996, other communities around the state benefited as well. The City of Fridley, for instance,received funding to construct a center for youth activities, and the City of Cloquet developed a 30-acre river front complex for youth activities. Other recipient communities were Moundsview,Duluth and Cook County. During the 1998 legislative session a Youth Initiatives Bill in the amount of$40 million is being considered. $30 million is for projects in communities other than Minneapolis and St.Paul. FACTS: • The Minnesota Recreation and Park Association Legislative Committee,comprised of Parks and Recreation professionals throughout the state has been working very hard over the past several months to assemble information about the Youth Initiatives Bill. • Communities are being asked to contact their legislative delegations concerning how the bill would be of benefit and to request/recommend support. • Some of the potential benefits to the City of Eagan might be: 1. Development of a youth athletic complex. 2. Establishment of a teen activity site. 3. Collaboration with a school district to construct an expanded elementary school gymnasium as a community gym. 4. Establishment of a nature center building offering educational opportunities to schools,4H groups, scouts and the like. Attached are copies of information sent to Parks and Recreation professionals by the MRPA Legislative Committee a proposed resolution of support,and a sample letter of support. G:Dorothy:yaen inkiwiva bill m / I/ RESOLUTION NO. CITY OF EAGAN A RESOLUTION SUPPORTING THE YOUTH INITIATIVE BILL WHEREAS,the youth of our State need and deserve safe and attractive recreation facilities. WHEREAS, local governments often do not have the financial resources to completely address the need. WHEREAS, a cooperative effort between the State and local governments would increase recreation opportunities across the State. NOW,THEREFORE BE IT RESOLVED that the Minnesota Legislature is encouraged to fund the $40 million Youth Initiative Grant Program. Adopted this day of , 19 CITY OF EAGAN CITY COUNCIL By: Thomas A. Egan, Mayor Attest: Gene VanOverbeke, City Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan,Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this day of , 1998. E.J. VanOverbeke, City Clerk _ City of Eagan LrI6 YOUTH INITIATIVE BILL Minnesota Legislature MRPA $40 MILLION OPPORTUNITY KEY FACTS ✓ In 1996, the Minnesota Legislature provided over$16 million to repair, replace or construct parks and recreation buildings throughout the state. ✓ Communities, such as Cloquet, Fridley, Mounds View, Duluth and Cook County were awarded Youth Initiative Grants. ✓ The grants matched every$1 of local money or in-kind contribution with $2 of state money. ✓ During the 1998 Legislative session, the Legislature will consider a $40 million Youth Initiative Bill. COMMUNITY BENEFITS ✓ The current Youth Initiative Bill proposes an unprecedented $40 million in funding opportunities for Minnesota's communities. ✓ $10 million will be used for projects within the cities of Minneapolis and St. Paul and the remaining $30 million will be used for projects throughout the state, including communities outside the metropolitan area. ✓ Ability to provide additional youth oriented recreational facilities to your community. H:TACILMWRPA.WPD Ll MRPA $40 MILLION OPPORTUNITY To: MRPA Professionals From: Legislative Committee Date: January 15, 1998 Subject: YOUTH INITIATIVE BILL, Minnesota Legislature In 1996, the Minnesota Legislature provided over$16 million to repair, replace or construct parks and recreation buildings throughout the state. Communities, such as Cloquet, Fridley, Mounds View, Duluth and Cook County were awarded Youth Initiative Grants. The grants matched every $1 of local money or in-kind contribution with $2 of state money. During the 1998 Legislative session, the Legislature will consider a $40 million Youth Initiative Bill. HOW CAN MY COMMUNITY BENEFIT FROM THE YOUTH INITIATIVE BILL? The current Youth Initiative Bill proposes an unprecedented $40 million in funding opportunities for Minnesota's communities. Of the $40 million, $10 million will be used for projects within the cities of Minneapolis and St. Paul and the remaining $30 million will be used for projects throughout the state, including communities outside the metropolitan area. In 1997, the City of Cloquet was awarded $400,000 to assist with the development of the 30 acre River Front Youth Recreation Complex. The City of Fridley also received funding to construct an additional 6,000 square feet onto their Community Center for Youth Activities. All of the funding that was awarded was used to construct or replace youth oriented facilities. - In 1998, this could be YOUR community. If passed, the Youth Initiative Bill will provide communities with real dollars to improve their youth recreational opportunities. However, in order to benefit from the Youth Initiative Bill, your support is necessary. HOW CAN I SUPPORT THE YOUTH INITIATIVE BILL? Enclosed is a sample letter and city resolution that we would like you to personalize and send to your governing body and legislator. After you have mailed the letter, contact your legislator and discuss the bill. Provide information on local projects that could benefit from this bill and improve your community. Also, contact local program participants and ask them to contact their legislator to show their support of the bill. Even though all of Minnesota's communities will not be awarded grants in this funding period, all of us need to support the Youth Initiative Bill. WHEN SHOULD I TAKE ACTION TO SUPPORT THE BILL? Immediately. Due to the fact that the 1998 Legislative session is about to begin, immediate support and action is necessary. Please do not wait to support the $40 million Youth Initiative Bill. Take the time to personalize the letter and city resolution now. Your support and actions are critical in passing this bill. The MRPA Legislative Committee thanks you for your support and efforts! If you would like additional information, please contact the MRPA office at 825-2200. Agenda Information Memo February 17, 1998 Eagan City Council Meeting M. EXEMPTION FROM LAWFUL GAMBLING LICENSE— METRO/TWIN TOMS CHAPTER NATIONAL WILD TURKEY FEDERATION RAFFLE TO BE CONDUCTED AT ROYAL CLIFF.MARCH 21. 1998 ACTION TO BE CONSIDERED: To grant an exemption from lawful gambling license requirement for the Metro/Twin Toms Chapter of the National Wild Turkey Federation for a raffle to be conducted at Royal Cliff Banquet Center on March 21, 1998. FACTS: • The City is in receipt of an application from the above-referenced organization for an exemption from lawful gambling license requirement. The application has been reviewed by staff and is in order for consideration by the City Council at this time. The applicant does meet the qualifications for an exemption under State law. ATTACHMENTS: • Resolution attached on page _ • Banquet registration on page - S 7 • Application enclosed without page number. RESOLUTION CITY OF EAGAN APPLICATION FOR EXEMPTION FROM LAWFUL GAMBLILNG LICENSE WHEREAS, the Metro/Twin Toms Chapter has applied for an exemption from Lawful Gambling License; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and WHEREAS, the Metro/Twin Toms Chapter NWTF will operate a raffle at the Royal Cliff Banquet Center on March 21, 1998; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the Exemption from Lawful Gambling License for Metro/Twin Toms Chapter NWTF Association. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 17"' day of February, 1998. E. J. VanOverbeke, City Clerk f LG220 For Board Use Only Revo6/96 Minnesota Lawful Gambling k Fee Paid Application forAuthorization for an Check# Exemption from Lawful Gambling License Initals Date Recd Organization Information Organization Nams. _ ___.._ _ _ .,_.. _. _ -Pfevieus.iewful gambling exemption number Street C State Zip Code County Name of Chief Executive Officer of organization (CEO) Daytime Phone number of CEO First/Name Last Name Name1 // 1 eA of Organization Treasurer First Name Last Name Daytime Phone Number of Treasurer �'ype ofJVonprogt Organize#ion Check the box below which best describes Check the box that indicates the type of proof attached to this application your organization by your organization: Q IRS letter indicating income tax exempt status Fraternal Q veterans 0 Certificate of good standing from the Minnesota Secretary of State's office ED Religious Q A charter showing you're an affiliate of a parent nonprofit organization Q Other nonprofit 1 Prof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of Establishment where gambling activity will be conducted Ka a/ /5rs Street City State Zip Code County C' %11- & Date(s) of activity (for raffles, indicate the date of tR6 drawing) 1Y),42e Check the box or boxes which indicate the type of gambling activity your organization will be conducting Q *Bingo 0 Raffles Q *Paddlewheels Q *Pull-tabs Q *Tipboards *Equipment for these activities must be obtained from a licensed distributor Be sure the Local Unit of Government and the CEO of your organization sign For Board Use Only the reverse side of this application. Date&Initials of Specialist Sv S Local Unit of Government Jurisdiction Is this gambling premises located within city limits?m Yes Q No If Yes, write the name of the City: City Name ,�� A)T If No,write the name of the County and the Township: County Name Township Name Check the appropriate status of the Township: Q organized Q unorganized Q unincorporated oca1 Unit Of Government Acknowledgmen# 1. The city must sign this application if the gambling 3. DO NOT submit this application to the Gambling Control premises is within city limits. Board if it is denied by the local unit of government. 2. The county and township must sign this applica- 4. NOTE: A Township may not deny an application. tion if the gambling premises is not within city limits. Upon submission of this application to the Gambling Control Board, the exemption will be issued not more than 30 days (60 days for cities of the 1 st class) from the date the local unit of government signed the application, provided the application is complete and all necessary information has been received, unless the local unit of government passes a resolution to specifically prohibit the activity. A copy of that resolution must be received by the Gambling Control Board within 30 days of the date filled in below. Cities of the first class have 60 days in which to disallow the activity. City or County Acknowledgment of Receipt of Township Acknowledgment of Awareness of Application Application Signature of person receiving application Signature of person acknowledging application RsS�2� C - Date Received: y�, �o Date Signed: Title of person receiving application Title of person acknowledging application tea#h of Chief Executive Dicer .. I have read this application and all information is true, accurate and complete. Date: `Z l Submit the app cation at least 45 days prior to your scheduled date of activity. Be sure to attach the $25 application fee and a copy of your proof of nonprofit status. Mail the complete application and attachments to: Gambling Control Board 1711 W. County Rd B Suite 300S Roseville, MN 55113 This publication will be made available in alternative format(i.e. large print, braille) upon request. Questions on this-form-should-be directed to the Licensing Section of the-Gambling Control Board at (612)639-4000. Hearing impaired individuals using a TDD may call the Minnesota Relay Service at 1-800-627-3529 in the Greater Minnesota Area or 297-5353 in the Metro Area. The information requested on this form will be used by the Gambling Control Board (GCB) to determine your compliance with Minnesota Statues and rules governing lawful gambling activities. All of the information that you supply on this form will become public information when received by the GCB. s1 Agenda Information Memo February 17, 1998, Eagan City Council N. AMENDMENT TO FINAL SUBDIVISION (GVR ACRES)—GREG AND VALERIE RATHMAN ACTION TO BE CONSIDERED: To approve an amendment to the Final Subdivision, GVR Acres, changing the private street easement to a separate outlot with the addition of one condition as outlined in the Issues section below. The development is located east of Blackhawk Road and north of Silver Bell Road in the SE '/4 of Section 17. FACTS: > The final subdivision, which was approved by the City Council on January 20, 1998, included an easement for private street access to 7 of the 10 lots in this subdivision. The revised plat designates an outlot rather than an easement for the private street. A letter has been submitted on behalf of the applicants explaining the reasons for this change. > The plat has also been revised so that the northerly lot line follows the high water level of Blackhawk Lake rather than extending beyond the high water level. This modification was made to satisfy Dakota County,which would not accept the plat with the lot lines extending beyond the high water level. > The amended plat has been reviewed by staff. The lot area of 7 of the 10 lots is smaller as a result of these changes. All lots continue to meet the minimum lot size standards of both the R-1 zoning district and shoreland zoning. A comparison of lot sizes between the original and the revised plat is shown in the attached exhibit. > The development contract will be amended accordingly to reflect the change to the plat. ISSUES: > The City Attorney advises that the City's concern with this revision is to ensure that the value of Outlot A is assessed against the other lots for taxation purposes rather than being valued separately with an independent tax identification number. In order to assure this, a condition of approval of the revised plat should be included which requires the developer to create a Homeowner's Association and Transfer Outlot A to the Association by Deed. Additionally, the Deed should be recorded simultaneously with the plat. The attached letter we received from Mr. Streefland indicates it is the developers intent to satisfy this condition. ATTACHMENTS: Final Plat(GVR Acres),page,1�3 Letters from Probe Engineering and Russell Streefland,pages�-j -through Comparison table of lot sizes,page s-� r t Cu Ti Nr1v:'i fir' t iR;i T A DD,iT:i owUKSMSUM H sQUAWM Nom W. i ROAD '•m 311 ; Nwmaa'� : a C, i F I'I yw N .67 En 2 A m z; Q Z �I i m , � m :z, _ cn A t' 01 lot ft, s `7 R M017OL40 r I r- m m 6A /1Zp� til C C 434.63 M443 - - °°roti: ' '' ac�:�awxDW E ZD.TUN' ,S3 r. t ROBE CONSULTING ENGINEERS$ ENGINEERING PLANNERS and LAND SURVEYORS COMPANY, INC* 1000 EAST 146th STREET, BURNSVILLE, MINNESOTA 55337 PH 432-3000 e� FEB j 1998 February 10, 1998 Ms. Pamela Dudziak City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: GVR ACRES Dear Ms Dudziak: Enclosed is a revised copy of the proposed plat of GVR ACRES to be resubmitted for approval by the city council at their next meeting on February 17th. Per our phone conversation, I am sending you this copy because of changes requested by Gregory and Valerie Rathman's attorney. The outlot was added over the drainage and utility easement across portions of what was Lots 3, 5, 6, 7, 8, 9 and 10, Block 1. The addition of this outlot makes it easier to assign ownership responsibilities to a home owner's association for the purpose of payment of taxes and assessments for the maintenance of the private roadway and utilities. Because of the addition of the outlot there is also a renumbering of the proposed lots and a Block 2 designation as shown. The lots still are well above the minimum area requirements for this development. Also enclosed is a copy of the plat as first submitted and approved. Please schedule this for the next council meeting as mentioned. If you have any questions, please call. Sincerely: �� ussell . Damlo Registered Land Surveyor PROBE ENGINEERING COMPANY, INC. sy 612 890 2547 Streefland, Groves Taeow Attorneys at Law-Individual Practitioners Russell L. StroWland Howard J. Groves WayneA. Jagow Elizabeth M. Streefland February l l, 1998 Ms. Pamela Dudziak City of Eagan VIA._A-C-SBULE ONLY 3834 Pilot Knob Road Eagan, MN 55122 Re: Plat of GVR ACRES Dear Ms. Dudziak: Please be advised that I represent Gregory and Valerie Rathman relative to their proposed subdivision and development of a residential plat called GVR ACRES. 1 was asked by my clients to review the development contract several weeks ago. I quickly observed that there was a need for the establishment of a homeowners association to take responsibility for the maintenance of the private interior driveway. I also observed that the drainage and utility easement shown on the intended plat which was intended to be used for the interior driveway as well as for drainage and utility was set out only as an easement. It was my opinion that the drainage and utility easement should be redesignated on the plat as an outlot and then deeded to the homeowners association in order to greatly facilitate the establishment of authorities and responsibilities for the future maintenance and repair of the interior private driveway. I proposed my thoughts on the subject to Russell Damlo, Registered Land Surveyor who works for Probe Engineering, Inc , to Mr. John Stake, the reviewing technician in the County Surveyor's office, Mr. Charles Derscheid, who works in the Dakota County Property Records office, and to Mr. Michael Dougherty, City Counsel, and all agreed with my approach. Accordingly, I did instruct Mr. Damlo to revise the plat to designate the roadway, drainage and utility easement area as Outlot A. The designation of Outlot A required a renumbering of the residential lots since two of the lots are separated from the remaining lots by the Outlot. The procedure we will follow is that the plat will be filed, the declaration establishing the homeowners association called GVR ACRES ASSOCIATION will be filed, a deed to Outlot A from the developer to the homeowners association will be filed. On the deed, the developer will instruct the County Assessor, and Auditor/Treasurer to apportion the values otherwise assigned to Outlot A among the residential lots in the subdivision. I have reviewed this procedure with Karen Sutton who works on common element issues in the Auditor/Treasurer's office this morning and she assured me that our instructions regarding the apportionment of the taxes Suite 260•Skyline Square 12940 Harriet Avenue South Burnsville, MN 55337 Telephone 612.890-2477 Facsimile 612-890-2547 '3,5, 612 890 2547 Ms. Pamela Dudziak February 11, 1998 Page Two otherwise assigned to Outlot A among the residential lots would be accomplished in normal course because it is the standard practice of the office to handle common element tax issues as we requested. When John Stake in the County Surveyor's office was doing his plat check, he concluded that the lot boundaries should not extend into the water of Blackhawk Lake but should stop at the high water mark. Chuck Derscheid at Property Records agreed. I instructed Mr. Damlo to revise the plat accordingly. We are coming down to a complex closing which we have scheduled for the afternoon of Wednesday, February 18, 1998 at the office of Dakota County Abstract Company in Apple Valley. The closing is complicated because my clients are refinancing their homestead and placing a new mortgage on that portion of the property. My clients are also placing a development loan with a different lender. The refinancing requires a three day waiting period before distributions. I have instructed Mr. Damlo to have the mylars of the plat of GVR ACRES available at the City Council meeting on next Tuesday so that they can be signed by the appropriate City officials. We do not expect the City to release the plat until we have furnished a letter of credit and complied with other conditions, all of which will take place on February 23, 1998. In other words, we will present a letter of credit and make the cash payments required by the City on February 23 in exchange for a release of the plat which we will then record. Please call me if you have any questions. Very truly yours, 944( l Russell L. Streefland RLS/mkb cc: Probe Engineering, Inc. Mike Dougherty Mr. and Mrs. Gregory Rathman Mr. Norman Johnson J COMPARISON OF LOT SIZES ORIGINAL PLAT REVISED PLAT Change Lot, Block _Sg. Ft. Acres Sq. Ft. Acres Lot, Block Sq. Ft. L 1,B 1 19,828 .46 19,828 .46 L 1, B 2 0 L 2,B 1 20,390 .47 20,390 .47 L 2, B 2 0 L 3, B 1 34,784 .80 25,157 .58 L 2, B 1 -9,627 L 4,B 1 144,715 3.32 142,614 3.27 L 1, B 1 -2,101 L 5, B 1 81,904 1.88 60,866 1.39 L 3, B 1 -21,038 L 6, B 1 81,704 1.87 57,752 1.33 L 4, B 1 -23,952 L 7, B 1 79,902 1.83 75,692 1.74 L 5, B 1 -4,210 L 8, B 1 53,206 1.22 51,647 1.18 L 6, B 1 -1,159 L 9, B 1 58,062 1.33 54,737 1.23 L 7, B 1 -3,325 L 10, B 1 52,325 1.20 46,233 1.06 L 8, B 1 -6,092 61,629 1.41 Outlot A +61,629 Agenda Information Memo February 17, 1998 Eagan City Council Meeting O. APPOINT ALTERNATE COMMISSIONER TO THE MINNESOTA VALLEY TRANSIT AUTHORITY ACTION TO BE CONSIDERED: To appoint Assistant Finance Director Tom Pepper as the alternate commissioner to the MVTA. FACTS: ♦ As a member of the MVTA, Eagan is authorized to appoint one commissioner and one alternate commissioner to the Board of Commissioners. ♦ Alternate members are required to be a member of the staff of a party. Most alternate commissioners are also members of the Technical Work Group which acts as a technical advisor. ♦ The Board has expressed a desire to have more disciplines such as finance, planning, engineering, human resources, etc. represented on the Technical Work Group as well as alternate commissioners. ♦ With the resignation of Shannon Tyree, Eagan needs to appoint a new alternate commissioner. Given the current representation, it was determined that someone from the finance discipline representing Eagan would help further the diversification effort. ♦ Assistant Finance Director Pepper has been with the City for over five years, is a Certified Public Accountant and has auditing experience along with exposure to or responsibility for a number of other financial activities. � O Agenda Information Memo February 17, 1998 Eagan City Council Meeting P. SKYHILL PARK RECONVEYANCE ACTION TO BE CONSIDERED: Approve the reconveyance and rededication of Skyhill Park to/from Blue Cross/Blue Shield MN(BCBSM) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • In 1986, BCBSM transferred property to the City of Eagan in partial fulfillment of their ultimate park land dedication requirements. This land was subsequently developed into Skyhill Park. • With the subdivision application for the BCBSM EAST Addition ( Delta Dental ), it was discovered that the legal description originally used for the park land transfer did not accurately contain all the property currently developed as Skyhill Park. Therefore, it has been determined that the most efficient way to correct this error would be for the City of Eagan to reconvey the original deed back to BCBSM and have the full and proper legal description reconveyed with the final plat of the BCBSM EAST Add. • The City Attorney's office has prepared the appropriate Quit Claim Document being presented to the City Council for their approval and executon.The Engineering Division has reviewed the legal descriptions and found them to be accurate. The executed Quit Claim document will be held by the City Attorney's office and will be filed with the recording of the final plat for the BCBSM EAST Add. ATTACHMENTS: • None �q Agenda Information Memo February 17, 1998 PUBLIC HEARINGS A. PROJECT 729,WILDERNESS RUN 4�,51H& 6TH ADDITIONS ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 729 (Wilderness Run 4h, 5h and 6h Additions — Street Improvements) and, if approved, authorize the preparation of detailed plans and specifications. FACTS • The streets proposed to be improved within Wilderness Run 4t', 51' and 61' Additions were constructed from 1974 to 1978 and provide access to 225 single-family lot equivalents. • The resurfacing of the streets within the Wilderness Run 4t', 5t' and 60' Additions is programmed for 1998 in the 5-Year CEP (1998-2002 ) and has been part of the City's Capital Improvement Program since 1993. • On December 3, 1997, the City Council authorized staff to prepare a feasibility report considering street surfacing within the neighborhood. • On January 20, 1998, the feasibility report for Project 729 was presented to the City Council and an informational meeting was scheduled to discuss the report with the neighborhood. • The informational meeting was held on February 12 at 6:30 p.m. Of the parcels proposed to be assessed, 45 owners representing 39 properties (about 18% of total notified) attended the informational meeting. • The public hearing for Project 729 has been scheduled for February 17, 1998. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. • Flyers regarding this street improvement were distributed throughout the neighborhood. The flyers questioned the issue of assessments and appraisals with regards to this and other public improvements. The map distributed with this flyer was an early draft and did not accurately reflect the final project area. Staff does not know who prepared or distributed these flyers. ATTACHMENTS: • Feasibility Report,pages throu y • Project Information Summary,page,_. • Minutes From Informational]Ueighborhood Meeting,pages - , • Neighborhood Flyer,pages, and • Resident Letter,page . 6a City of Eagan Report for Wilderness Run 4th, 5th & 6th Additions Street Improvements City Project No. 729 Eagan, Minnesota January 1998 1TP'V city of codon THOMAS EGAN January 20, 1998 Mayor PATRICIA AWADA BEA BLOMUIST Honorable Mayor and City Council SANDRA AQMASIN City of Eagan THEODORE WACHTER 3830 Pilot Knob Road Council Members Ea ari, MN 55 122 THOMAS HEDGES g City Administrator RE: Wilderness Run 4th 5th 6th Additions Street Im P P rovements Re ort citE. y VAN OVERBEKE City clerk City Project No. 729 Dear Mayor and City Council: Attached is our report for Wilderness Run Additions Street Improvements, City Project No. 729. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, G ' John P. Gorder Development/Design Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. In-V fofm P. Gorder Date: /- 20- 8 Reg. No. 22813 Reviewed By: /- Z 7- 7- 8 De t. Pjl'�WA— ce blic Works Date AV Reviewed By: �' Dept. Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN PGINT EAGAN,MINNESOTA 55122-1897 EAGAN, MINNESOTA 55122 PHONE(612)681-4600 PHONE(612)681-430C FAX (612)681-4612 Equal Opportunity/Ave Action Employer FAX.(612)681-4360 TDD (612)454-8535 6:�: TDD (612)454-8535 TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction .............................................................................. 1 Scope ........................................................................................ 2 Feasibilityand Recommendations .................................................... 2 StreetEvaluation ......................................................................... 3 ProposedImprovements ................................................................ 3 Easements/Permits ....................................................................... 4 CostEstimate .............................................................................. 4 StreetResurfacing .................................................................. 4 Assessments ................................................................................ 5 StreetResurfacing .................................................................. 5 ResidentialLots ..................................................................... 5 10 AssessmentFinancing Options ....................................................... 6 RevenueSource ............................................................................ 6 ProjectSchedule ........................................................................... 7 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Preparatory Maintenance Areas - 3 Street Improvement/Assessment Area Map - 4 Typical Section— Mill and Overlay January 1998 Street Improvement Report Wilderness Run 41h 5th, & 61h Additions Eagan, Minnesota Introduction As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. The streets in the Wilderness Run 4th, 5th, 6th Additions have been identified for street resurfacing improvements in 1998. Figure 1, located in the back of this report, illustrates the project location. The Wilderness Run 4th, 5th, 6th Additions' streets were constructed in phases from 1974 to 1978 by the developer to a width of 32 feet (between the face of curbs). Based on the data and engineering strategies available at this time, the City's current Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Overlaying the streets in these developments, which are presently at that 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. 6� 1 Each of the streets in this project have been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. Timely maintenance work, such as_ bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of these pavements. This maintenance work has extended the life cycle of the pavement and allowed theses streets to remain in the resurfacing category and not degenerate into the reconstruction category. The City of Eagan's maintenance records indicate that these streets were last seal coated in 1988 with this being either the second, or in some cases the third seal coat. The Public Works' maintenance program typically includes extensive patching and crack sealing during the summer prior to the seal coat. In addition, North Nybro Lane was seal coated in 1993. During the 1996 construction season, the Public Works crews, as a part of Preparatory Pavement Maintenance Plan, removed and replaced severely disturbed pavements and placed leveling and maintenance overlays on portions of the streets within the Wilderness Run 4th, 5th, and 6" Additions. The portions of the streets which were repaired prior to this project are shown on Figure 2. Scope This project provides for resurfacing (edge mill and overlay) approximately 2.3 miles of streets in the Wilderness Run 4th, 5th & 6th Additions. Figure 3 illustrates the project area. Also included is the replacement of damaged curb and gutter, joint crack repair, and sanitary/storm sewer manhole casting a.4justment and replacement. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets. 66 2 This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be constructed as proposed in this report as one contract. Street Evaluation The City of Eagan Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI)ranks the surface condition for each street. The general categories which define PCI rankings are as follows: M Recommended Improvement 56- 100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct The 1997 PCI ranking for the streets discussed in this report have a weighted average pavement condition rating of 47 and fall within the rankings of the "Patch/Repair and/or Overlay"category (resurfacing). Proposed Improvements Test holes dug throughout the project by City crews indicate the existing street section within Wilderness Run 4`h, 5`h, & 6`h Additions consists of 3 to 4 inches of bituminous surfacing over a semi-granular subgrade with no aggregate base. The proposed street improvements are shown on Figure 4. We existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1 '/z-inch bituminous overlay. This overlay, combined with the existing street section, will provide a street section consistent with engineering standards for a local residential street. Patching and leveling as needed will be done prior to the overlay. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 24 percent of the existing concrete curb and gutter will have to be replaced. 3 Because of our vast extremes in temperatures in Minnesota, bituminous pavements are subject to thermal expansion and contraction. Some sections of the streets within Wilderness Run 4`h, 5`h, & 6`n Additions have more significant transverse cracking lateral reflective cracks which occur across the entire width of the street every 60' to 80'. The lateral cracks on these streets have created dips in the driving surface which decreases the rideability of the street, and if the pavement sections adjacent to these cracks are not removed and replaced, these displacements will be conveyed through the final pavement surface. Therefore, it is proposed to remove the pavement in the joint areas (3' wide) and replace the pavement prior to placing the overlay pavement. The combination of crack sealing & repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1998 construction costs and include a 10 percent ' contingency and indirect costs of 30 percent, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Street Resurfacing ♦ Edge Mill and Overlay......................................$289,770 ♦ Repair Existing Concrete .................................$152,870 ♦ Storm Sewer Improvements ...............................$ 1,575 ♦ Sanitary Sewer Improvements .............................S 2,920 Total..........................$447,135 4 Assessments Assessments are proposed to be levied against the benefitted property in accordance with the City of Eagan Assessment Policy. A preliminary assessment roll is included in Appendix B. Street Resurfacing Assessed Ratio City Mill and Overlay • Low Density Res. (R-1, 2, 3) 50% 50% • Public Facilities 75% 25% Repair Existing Concrete 0% 100% Curb and Gutter Storm Sewer Improvements 0% 100% Sanitary Sewer Improvements 0% 100% Residential Lots/Neighborhood Parks All residential equivalent properties (225 total including Carlson Lake Park properties) as shown on Figure 3, having access to the streets to be improved, are proposed to be assessed. The City's assessment policy states that 50 percent of the mill and overlay costs are assessable for residential properties and are based on a normal residential width street (32 feet). The estimated cost per residential lot to be assessed based on the City Assessment Policy, is $644/lot ($289,770 x 50% _ 225). The City's policy has been that each unit in a duplex will be assessed at the same rate as a single family residential lot and are included in the 225 residential lot equivalents to be assessed. Public Facilities The assessment policy also states that 75 percent of the mill and overlay costs are assessable for public facilities, in this case Easter Lutheran Church on Easter Lane. Based on this policy, Easter Lutheran Church is proposed to be assessed for 3 lot equivalents on Easter Lane with a proposed assessment of ($289,770 = 225 x 75%x 3 lot equivalent). a 5 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is ineluded with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 7.5 percent interest rate for the assessed amounts: Residential Lot=$644 Principal Interest Cost Per Year Per Year Per Year First Year $129 $48 $177 Fifth Year $129 10 $139 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $289,770 $145,850 ($143,920) Repair Existing Concrete $152,870 $ - 0 - ($152,870) Storm Sewer Improvements $1,575 $ - 0 - ($1,575) Sanitary Sewer Improvement $2.920 $ _ 0 _ ($2,920) Total $447,135 $145,850 ($301,285) The estimated project deficit of $301,285 will be financed by the City's Major Street and Utility Funds. �D 6 Appendix A Preliminary Cost Estimate Wilderness Run 4`h, 5`h, & 6`h Additions Street Overlay City Project No. 729 I. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $1,000 $1,000 Mill Bituminous Pavement S.Y. 16,650 $0.75 $12,488 Type 41 Wear Course Mix Ton 3,800 $25.00 $95,000 Type 31 Leveling Course Mix Ton 200 $37.00 $7,400 Bituminous Material for Tack Coat Gal. 2,150 $1.75 $3,763 Adjust Valve Box Each 26 $125.00 $3,250 Replace Valve Box Each 3 $200.00 $600 Adjust Frame& Ring Casting (M.H.) Each 51 $165.00 $8,415 Adjust Frame & Ring Casting (C.B.) Each 33 $100.00 $3,300 Traffic Control L.S. 1 $1000.00 $1,000 Remove Bituminous Pavement (Crack Repair) S.Y. 3,060 $2.00 $6,120 Bituminous Mix for Patching (Crack Repair) Ton 560 $75.00 $42,000 Concrete Valley Gutter S.Y. 35 $30.00 $1,050 Bituminous for D/W Patching S.Y. 1,150 $15.00 $17,250 Subtotal $202,636 + 10% Contingencies 20,264 Subtotal $222,900 + 30% Indirect Costs $66,870 TOTAL $289,770 II. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 5,700 $5.00 $28,500 D412 Concrete Curb and Gutter L.F. 5,700 $12.00 $68,400 Sod w/Topsoil S.Y. 2,000 $5.00 $10,000 Subtotal $106,900 + 10% Contingencies $10,690.00 Subtotal $117,590 + 30% Indirect Costs $35,280 Total $152,870 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing .......................................January 20, 1998 Public Hearing ............................................February 17, 1998 Approve Plans and Specifications .............................April 7, 1998 Award Contract ..................................................May 5, 1998 Project Completion .......................................September 1, 1998 Final Cost Report ............................................October 1, 1998 Final Assessment Hearing ..............................November 2, 1998 First Payment Due with Property Tax Statement ..............May 1999 7 III. Storm Sewer Improvements Est. Unit Est. Item Unit Qty. Price Cost Salvage Casting Each 4 $75 $300 Casting Assembly (Replace-R-3067-V) Each 4 $200 $800 Subtotal $1,100 + 10% Contingencies $110 Subtotal $1,210 + 30% Indirect Costs $365 TOTAL $1,575 IV. Sanitary Sewer Improvements Est. Unit Est. Item Unit Qty. Price Cost. Salvage Casting Each 8 $75 $600 Casting Assembly (Replace-R-1642-B) Each 8 $180 $1,440 Subtotal $2,040 + 10% Contingencies $205 Subtotal $2,245 + 30% Indirect Costs $675 Total $2,920 Total Project Cost $447,135 Appendix B Preliminary Assessment Roll Wilderness Run 4`n, 5`n, & 6`n Additions Street Overlay Project City Project No. 729 No. Lot Unit Address P.I.N. Equivalents Assessment7 Total Wilderness Run 4`n Addition Block Lot 7 1265 Carlson Lake Ln. 10-84353-070-05 1 $644 644 Lot 8 4363 Dunrovin Lane 10-84353-080-05 1 Lot 9 4357 Dunrovin Lane 10-84353-090-05 1 Lot 10 4351 Dunrovin Lane 10-84353-100-05 1 Lot 11 Carlson Lake—Park Property 10-84353-110-05 1 IF IF Carlson Lake Park NA 3 644 $1,930 Block Lot 3 4344 Dunrovin Lane 10-84353-030-06 1 $644 $644 Lot 4 4352 Dunrovin Lane 10-84353-040-06 1 Lot 5 4358 Dunrovin Lane 10-84353-050-06 1 Lot 6 4364 Dunrovin Lane 10-84353-060-06 & 071-06 10-84353 071-06 1 Lot 7 4378 Dunrovin Lane 10-84353-072-06 Part of Wilderness Park—Outlot B 10-84250-020-00 1 Subtotals -Wilderness Run 4 Addition 13 1 $8,370 Wilderness Run 5`n Addition Block 1 Lot 1 1396 & 1398 Sigfrid Street 10-84354-010-01 2 $1,288 $1,288 Lot 2 1375 & 1377 Easter Lane 10-84354-020-01 2 Lot 3 1379 & 1381 Easter Lane 10-84354-030-01 2 Lot 4 1383 Easter Lane 10-84354-041-01 1385 Easter Lane 10-84354-042-01 2 Lot 5 1387 & 1389 Easter Lane 10-84354-050-01 2 Lot 6 1382 & 1384 E. Balsam Trail 10-84354-060-01 2 Lot 7 1380 E. Balsam Trail 10-84354-070-01 1 $644 $644 Lot 8 1376 E. Balsam Trail 10-84354-080-01 1 Lot 9 1370 E. Balsam Trail 10-84354-090-01 1 Lot 10 1366 E. Balsam Trail 10-84354-100-01 1 Lot 11 1362 E. Balsam Trail 10-84354-110-01 1 IF IF y No. Lot Unit Address P.I.N. Equivalents Assessment Total Wilderness Run 5`h Addition Block 1 Continued Lot 12 1356 E. Balsam Trail 10-84354-120-01 1 $644 $644 Lot 13 1352 E. Balsam Trail 10-84354-130-01 1 Lot 14 1346 E. Balsam Trail 10-84354-140-01 1 Lot 15 1340 E. Balsam Trail 10-84354-150-01 1 Lot 16 4296 N. Svensk Lane 10-84354-160-01 1 Lot 17 4286 N. Svensk Lane 10-84354-170-01 1 Lot 18 4276 N. Svensk Lane 10-84354-180-01 1 Lot 19 4266 N. Svensk Lane 10-84354-190-01 1 Lot 20 4256 N. Svensk Lane 10-84354-200-01 1 Lot 21 4246 N. Svensk Lane 10-84354-210-01 1 Lot 22 4245 N. Carlson Lake Lane 10-84354-220-01 1 Lot 23 4251 N. Carlson Lake Lane 10-84354-230-01 1 Lot 24 4255 N. Carlson Lake Lane 10-84354-240-01 1 Lot 25 4261 N. Carlson Lake Lane 10-84354-250-01 1 Lot 26 4269 N. Carlson Lake Lane 10-84354-260-01 1 Lot 27 4275 N. Carlson Lake Lane 10-84354-270-01 1 4— Lot 28 4295 N. Carlson Lake Lane 10-84354-28F-0-1--F 1 IF Block 2 Lot 1 1380 E. Sigfrid Street 10-84354-010-02 1 $644 $644 Lot 2 1376 E. Sigfrid Street 10-84354-020-02 1 Lot 3 1370 E. Sigfrid Street 10-84354-030-02 1 Lot 4 1366 E. Sigfrid Street 10-84354-040-02 1 Lot 5 1360 E. Sigfrid Street 10-84354-050-02 1 Lot 6 4251 N. Svensk Lane 10-84354-060-02 1 Lot 7 4261 N. Svensk Lane 10-84354-070-02 1 Lot 8 4271 N. Svensk Lane 10-84354-080-02 1 Lot 9 4281 N. Svensk Lane 10-84354-090-02 1 Lot 10 1355 E. Balsam Street 10-84354-100-02 1 Lot 11 1361 E. Balsam Street 10-84354-110-02 1 Lot 12 1365 E. Balsam Street 10-84354-120-02 1 Lot 13 1369 E. Balsam Street 10-84354-130-02 1 Lot 14 1375 E. Balsam Street 10-84354-140-02 1 Lot 15 1381 E. Balsam Street 10-84354-150-02 1 IF C' No. Lot Unit Address P.I.N. Equivalents Assessment Total Wilderness Run 5th Addition Block 3 Lot 1 1370 Easter Lane 10-84354-010-03 1 $644 $644 Lot 2 1377 E. Sigfrid Street 10-84354-020-03 1 Lot 3 1371 E. Sigfrid Street 10-84354-030-03 1 Lot 4 1365 E. Sigfrid Street 10-84354-040-03 1 Lot 5 1359 E. Sigfrid Street 10-84354-050-03 1 Lot 6 1355 E. Sigfrid Street 10-84354-060-03 1 Lot 7 1351 E. Sigfrid Street 10-84354-070-03 1 Lot 8 1347 E. Sigfrid Street 10-84354-080-03 1 Lot 9 1343 E. Sigfrid Street 10-84354-090-03 1 Lot 10 1339 E. Sigfrid Street 10-84354-100-03 1 Lot 11 4235 N. Carlson Lake Lane 10-84354-110-03 1 Lot 12 4227 N. Carlson Lake Lane 10-84354-120-03 1 Lot 13 4219 N. Carlson Lake Lane 10-84354-130-03 1 Lot 14 1334 Easter Lane 10-84354-140-03 1 Lot 15 1338 Easter Lane 10-84354-150-03 1 Lot 16 1342 Easter Lane 10-84354-160-03 1 Lot 17 1346 Easter Lane 10-84354-170-03 1 Lot 18 1350 Easter Lane 10-84354-180-03 1 Lot 19 1354 Easter Lane 10-84354-190-03 1 Lot 20 1356 Easter Lane 10-84354-200-03 1 Lot 21 1358 Easter Lane 10-84354-210-03 1 Lot 22 1362 Easter Lane 10-84354-220-03 1 Block 4 Lot 1 1395 & 1397 Sigfrid Street 10-84354-010-04 2 $1,288 $1,288 Lot 2 1361 & 1363 Easter Lane 10-84354-020-04 2 Block 5 • Lot 2 1351 & 1353 Easter Lane 10-84354-020-05 2 $1,288 $1,288 Lot 3 1347 & 1349 Easter Lane 10-84354-030-05 2 Lot 4 1343 & 1345 Easter Lane 10-84354-040-05 2 Lot 5 1339 & 1341 Easter Lane 10-84354-050-05 2 Lot 6 1335 & 1337 Easter Lane 10-84354-060-05 2 Lot 7 1331 & 1333 Easter Lane 10-84354-070-05 2 Lot 8 1327 & 1329 Easter Lane 10-84354-080-05 2 �10/ No. Lot Unit Address 7 P.I.N. Equivalents Assessment Total Wilderness Run 5`h Addition Block 5 Continued Lot 9 1323 Easter Lane 10-84354-090-05 1 $644 $644 Lot 10 1319 & 1321 Easter Lane 10-84354-100-05 2 $1,288 $1,288 Lot 11 1315 Easter Lane 10-84354-111-05 1317 Easter Lane 10-84354-112-05 2 Lot 12 4203 & 4205 Malmo Place 10-84354-120-05 2 Block Lot 1 1310 Easter Lane 10-84354-010-06 1 $644 $644 Lot 2 1314 Easter Lane 10-84354-020-06 1 Lot 3 1318 Easter Lane 10-84354-030-06 1 Lot 4 4220 N. Carlson Lake Lane 10-84354-040-06 1 Lot 5 4228 N. Carlson Lake Lane 10-84354-050-06 1 Lot 6 4236 N. Carlson Lake Lane 10-84354-060-06 1 Lot 7 4244 N. Carlson Lake Lane 10-84354-070-06 1 Lot 8 4252 N. Carlson Lake Lane 10-84354-080-06 1 Lot 9 4260 N. Carlson Lake Lane 10-84354-090-06 1 Lot 10 4268 N. Carlson Lake Lane 10-84354-100-06 1 Lot 11 4276 N. Carlson Lake Lane 10-84354-110-06 1 Subtotals - Wilderness Run 5 Addition 107 $68,910 Easter Addition Block 1 Lot 1 4200 Pilot Knob Road 10-22565-010-01 3 $967 $2,900 Easter Lutheran Church Subtotals - Easter Addition 3 $2,900 Wilderness Run 6 I Addition Block 1 Lot 1 1316 E. Balsam Trail 10-84355-010-01 1 $644 $644 Lot 2 1310 E. Balsam Trail 10-84355-020-01 1 Lot 3 1304 E. Balsam Trail 10-84355-030-01 1 Lot 4 1300 E. Balsam Trail 10-84355-040-01 1 Lot 5 1296 E. Balsam Trail 10-84355-050-01 1 Lot 6 1292 E. Balsam Trail 10-84355-060-01 1 Lot 7 1286 E. Balsam Trail 10-84355-070-01 1 Lot 8 1280 E. Balsam Trail 10-84355-080-01 1 No. Lot Unit Address P.I.N. Equivalents Assessment Total Wilderness Run 6`h Addition Block 1 Continued Lot 9 1276 E. Balsam Trail 10-84355-090-01 1 $644 $644 Lot 10 1272 E. Balsam Trail 10-84355-100-01 1 Lot 11 1268 E. Balsam Trail 10-84355-110-01 1 Lot 12 4305 Dunrovin Lane 10-84355-120-01 1 Park 2 (Park Property) 1 Block Lot 1 4240 N. Nybro Lane 10-84355-010-02 1 $644 $644 Lot 2 4245 Malmo Lane 10-84355-020-02 1 Lot 3 4251 Malmo Lane 10-84355-030-02 1 Lot 4 4257 Malmo Lane 10-84355-040-02 1 Lot 5 4263 Malmo Lane 10-84355-050-02 1 Lot 6 4269 Malmo Lane 10-84355-060-02 1 Lot 7 4285 N. Malmo Lane 10-84355-070-02 1 Lot 8 1287 E. Balsam Trail 10-84355-080-02 1 Lot 9 1291 E. Balsam Trail 10-84355-090-02 1 Lot 10 1295 E. Balsam Trail 10-84355-100-02 1 Lot 11 4268 N. Nybro Lane 10-84355-110-02 1 Lot 12 4258 N. Nybro Lane 10-84355-120-02 1 Lot 13 4250 N. Nybro Lane 10-84355-130-02 1 IF Block 3 Lot 1 1319 E. Balsam Trail 10-84355-010-03 1 $644 $644 Lot 2 1309 E. Balsam Trail 10-84355-020-03 1 Lot 3 1303 E. Balsam Trail 10-84355-030-03 1 Dot 4 4271 N. Nybro Lane 10-84355-040-03 1 Lot 5 4265 N. Nybro Lane 10-84355-050-03 1 Lot 6 4257 N. Nybro Lane 10-84355-060-03 1 Lot 7 4251 N. Nybro Lane 10-84355-070-03 1 Lot 8 4245 N. Nybro Lane 10-84355-080-03 1 Lot 9 4243 N. Nybro Lane 10-84355-090-03 1 Lot 10 4239 N. Nybro Lane 10-84355-100-03 1 Lot 11 4237 N. Nybro Lane 10-84355-110-03 1 Lot 12 4235 N. Nybro Lane 10-84355-120-03 1 Lot 13 4225 Malmo Lane 10-84355-130-03 1 Lot 14 1286 Easter Lane 10-84355-140-03 1 Lot 15 1294 Easter Lane 10-84355-150-03 1 /�9 No. Lot Unit Address P.I.N. Equivalents Assessment Total Wilderness Run 6`h Addition Block 3 Continued Lot 16 1298 Easter Lane 10-84355-160-03 1 $644 $644 Lot 17 1302 Easter Lane 10-84355-170-03 1 Lot 18 1306 Easter Lane 10-84355-180-03 1 Block 4 Lot 1 1275 E. Balsam Trail 10-84355-010-04 1 $644 $644 Lot 2 4280 N. Malmo Lane 10-84355-020-04 1 Lot 3 4272 N. Malmo Lane 10-84355-030-04 1 Lot 4 4266 N. Malmo Lane 10-84355-040-04 1 Lot 5 4260 N. Malmo Lane 10-84355-050-04 1 Lot 6 4254 N. Malmo Lane 10-84355-060-04 1 Lot 7 4248 N. Malmo Lane 10-84355-070-04 1 Lot 8 4242 N. Malmo Lane 10-84355-080-04 1 Lot 9 4236 N. Malmo Lane 10-84355-090-04 1 Lot 10 4230 N. Malmo Lane 10-84355-100-04 1 Lot 11 1272 Easter Lane 10-84355-110-04 1 Lot 12 1264 Easter Lane 10-84355-120-04 1 Lot 13 4229 Dunrovin Lane 10-84355-130-04 1 Lot 14 4237 Dunrovin Lane 10-84355-140-04 1 Lot 15 4243 Dunrovin Lane 10-84355-150-04 1 Lot 16 4249 Dunrovin Lane 10-84355-160-04 1 Lot 17 4255 Dunrovin Lane 10-84355-170-04 1 Lot 18 4261 Dunrovin Lane 10-84355-180-04 1 Lot 19 4267 Dunrovin Lane 10-84355-190-04 1 Lot 20 4273 Dunrovin Lane 10-84355-200-04 1 Lot 21 4279 Dunrovin Lane 10-84355-210-04 1 Lot 22 4285 Dunrovin Lane 10-84355-220-04 1 Lot 23 1265 E. Balsam Trail 10-84355-230-04 1 Block Lot 1 4202 & 4204 Malmo Place 10-84355-010-05 2 $1,288 $1,288 Lot 2 1297 & 1299 Easter Lane 10-84355-020-05 2 Lot 3 1293 Easter Lane 10-84355-031-05 1291 Easter Lane 10-84355-032-05 2 Lot 4 1287 Easter Lane 10-84355-041-05 1285 Easter Lane 10-84355-042-05 2 Lot 5 (County Property—Street) No Assessment No. LotUnit Address P.I.N.-7 Equivalents Assessment Total Wilderness Run 6`h Addition Block 5 Continued Lot 6 1273 Easter Lane 10-84355-061-05 $1,288 $1,288 1275 Easter Lane 10-84355-062-05 2 Lot 7 1267 & 1269 Easter Lane 10-84355-070-05 2 Lot 8 1263 Easter Lane 10-84355-081-05 1261 Easter Lane 10-84355-082-05 2 Lot 9 1257 Easter Lane 10-84355-091-05 1255 Easter Lane 10-84355-092-05 2 Lot 10 4218 Dunrovin Lane 10-84355-100-05 1 $644 $644 Lot 11 4222 Dunrovin Lane 10-84355-110-05 1 Lot 12 4228 Dunrovin Lane 10-84355-120-05 1 Lot 13 4234 Dunrovin Lane 10-84355-130-05 1 Lot 14 4240 Dunrovin Lane 10-84355-140-05 1 Lot 15 4246 Dunrovin Lane 10-84355-150-05 1 Lot 16 4252 Dunrovin Lane 10-84355-160-05 1 Lot 17 4258 Dunrovin Lane 10-84355-170-05 1 Lot 18 4264 Dunrovin Lane 10-84355-180-05 1 Lot 19 4270 Dunrovin Lane 10-84355-190-05 1 Lot 20 4276 Dunrovin Lane 10-84355-200-05 1 Lot 21 4282 Dunrovin Lane 10-84355-210-05 1 Lot 22 4288 Dunrovin Lane 10-84355-220-05 1 Lot 23 4294 Dunrovin Lane 10-84355-230-05 1 Lot 24 4300 Dunrovin Lane 10-84355-240-05 1 Lot 25 4306 Dunrovin Lane 10-84355-250-05 1 Lot 26 4312 Dunrovin Lane 10-84355-260-05 1 Lot 27 4320 Dunrovin Lane 10-84355-270-05 1 Block 6 Lot 1 4338 Dunrovin Lane 10-84355-010-06 1 $644 $644 Subtotals—Wilderness Run 6'w Addition $65,670 Totals 225 $145,850 G:FEASIBILITY REPORTS'98/WildemessRun4th5th6th J1I FISH LAKE DENNARN V B<KNW1( A— i CKc Wk LAKE 4 wEscon ' G � DEER IF 79 t• I�'�1 37 K "+� L BLACKHAWK LAKE R• r Y 4�F q v auwn qqY I! Fi PARK C EERCLIFF ¢ ♦P 7• {�' R KINDS ClmERS �_ 3Q+ UVKw F�(( '4y'\o- BIG BALD �R LAKE Sy c f l.z—J o U �qS 7 TR P Amµ vu� � E �(, NORTWEW PARI( DR. OEEWOOOO DRNE 2 CARTHY 23 �p HILLS OR. � BERRY PATCH PARK j PATRICK PROJECT LOCATION ¢Len PARK rn Y •li`ww' \ \\ DIFFLEY RMC Co.RD.]O) � DIFFLEY ROAD LL R DIFFLEY ROAD b ~ �SIGFRI N DUILEY x iE ClEA150N S LAK EFL ONE U t j TFju C/�RLSO `� Ila � LAKFRI E NE 4` � RGREE D 43 PARK LA`d, I?�E CARI.mN t DOWNING 28 l rLF N ADWpIUg Y IA WALN PALL 26 g d PARK �I LJ L/ DERNESS lM PAR s �k: & ICU. �° �,�,.� 48 g wL MEn T� � , ';(� 52 � S. NowA 3 �� o uFOR v LAKE S Ow � $ 28 E. Z aR, �. Y aj yy3 C�W� 0. � � �� � Qt .-,. WAYS CLIFF ROAD O osLAKE 82 > PARKVIEW 8 oELa+Es w GOLF COURSE 1 CONNGT ;F GEORGE OHMANN ILL d" LN. �' 23 PARK '�33� a.- 4 GRACE DR. aR. "wLorwON CT. Ca• SHE �Ay� ON DR. to p CARRMCE • x O O JEN$EN LAKE d 4 L V 0 1600 JAN.® H:�29Ioc3 v WILDERNESS RUN 4th,5th & 6th ADD. Figure STREET OVERLAY — PROJECT 729 w� City of Eagan LOCATION MAP CityEa an of Wilderness Run 4th 5th 6th Addictions 1996 �AiYER N ' 300 s .ft. —12750 s .ft. _I y \ 3400` sq.ft_ F I i 1566 ft. 1854 saft 300 .ft. i.- 100 s .ft. 250 .ft -- l-/ 1000 sq.ft. 12990 sq.ft.1 — �3000 A0. _1620 s .ft. I I ,: T r- Mi s 600 s .ft. 525 ft. -- 1050 .ft. 1800 sq.ft. > - 168 ft. B -1 1 _ I 1 Cut and Remove(sub-cut) - - ! I 4900 Sq Ft 544 Sq Yds -- 3500s .ft. f - - Maintenance Overlays __�_ _ CA 4Sp ---- ---� 24688 Sq Ft 2743 Sq Yds - -- -- -- - LN I I I 1 ` iI Power Heats 49 -- --1�- -1 Tt -i I " Prep" Maintenance Repairs - Cut Removal & Replace (Subcut) N (_ Maintenance Overlay � I Figure 2 Power Ray Heats City of rAgan DIFFLEY ROAD -- N 0 1 �y9s� 5 4 5 6 7 a 9 10 of o ,,r.J , o� 0 of 3 EASTER LA. - i s o 0 0 o 0 7 oq 10 o�9�SF` 2 13 18 17 18 15 U 13 11 12 5 „ 16 15 14 4 3 2 1 9Z �� 1s ,T n 104 ,3 12 1q 9 10 5 Z t0 11 12 13 r� J 9 4 2 6 �\O op 6 6 9 14 15 SIGFRID 1 \GF z 7 a 1 2 a J 15 1 S 2, 22 Q 7 7 16 � 1 i 1 2 3 4 2 23 a O ' 3 6 t7> 16 1 6 Z 6 �� 4 Q O 17 ' 2 4 5 N 19 24 9 5 ` 12 —] 5 16 Z 1 2 3 tY to 1 3 N 7IS 25 to 11 5 m 4 19 0 1 4 Z g J 19 041-01 5 14 13 12 11 10 17 26 11 10 9 a < 3 20 042-o E, BALSAM ST 9 27 ' 2 3 BALSAM 7 2 2 21 20 E ST 21 1 5 Is 1 22 1 T9 22 Q 6 7 B g 10 11 12 13 14 15 TR OIL 1 2 3 23 23 m 5 1 24 5 z CLEOME A , 67 a 9 ,1 t0 12 25 Y �Q 26 O J PARK 2 27 E. BA AM COSM S CARL-SON LA RN 6 PARK PROPS „ 3 10 4 6 5 9 5 AMARYILLIS D IL ER ESR N t 6 6 a CARLSON LAKE 7 07 _a_o6 5 Y t/1 Z w WILDERNESS RUN ROAD STREET OVERLAY AREA Q ASSESSMENT AREA 0 200 1!!Siiii SCALE ,'- 400' H:PROJECTS/729ASSES ,IAN. 14, 1998 ILDERNESS RUN 4th,5th & 6th ADD. Figure ��3 STREET OVERLAY — PROJECT 729 3 City of Eagan PROJECT ASSESSMENT AREA 60' ROW 32' TYPICAL EXIST, D412 3"-4" EXIST. BITUMINOUS CURB & GUTTER EXIST. GRANULAR SUBGRADE EXIST. TYPICAL SECTION 60' ROW 32' TYPICAL EDGE MILL (6'-8'WIDE) 1 1/2" BITUMINOUS OVERLAY L REMOVE EXIST. D412 3"-4" EXIST. BITUMINOUS CURB & GUTTER EXIST. GRANULAR SUBGRADE AS NECESSARI,O PROPOSED TYPICAL SECTION H:PROJECTS/729XSEC2 LDERNESS RUN 4th,5th & 6th ADD. Figure TREET OVERLAY PROJECT 729 4 City of Eagan TYPICAL SECTION WILDERNESS RUN 4th, 5TH& 6TH ADDITIONS PROPOSED STREET IMPROVEMENTS PROJECT 729 Preliminary Proiect Schedule • 1993 City Council Adopts 5 Year Capital Improvement Program • December 3, `97 City Council Authorizes Feasibility Report • January 20, `98 Present Feasibility Report to City Council/Order Public Hearing • February 17, '98 Public Hearing—Council Orders Plans& Specs or Denies Project • April, `98 Approve Plans& Specifications • May, `98 Award Contract • June, `98 Construction Begins • September 1, '98 Construction Completed • October, '98 Final Cost Report • November, '98 Final Assessment Public Hearing • May 15, 1999 1 St Installment Payment Due With Real Estate Property Taxes Preliminary Costs—Feasibility Report • $289,770 Bituminous Mill and Overlay • $152,870 Repair Existing Concrete Curb & Gutter • $ 1,575 Storm Sewer Improvements • $ 2,920 Sanitary Sewer Improvements • $447,135 Proposed Total Project Cost • $145,850 (33%) Proposed Assessed to Property Owners • $301,285 (67%) Proposed Financed by the City of Eagan Proposed Special Assessments • Proposed Assessment: $644 per lot (225 lots) • Prepayment option with no interest available for 30 days after Assessment Hearing • Any unpaid balance is certified to county to be collected with property taxes over 5 years • Interest rate is calculated on any remaining unpaid balance at the end of each year • Assuming no prepayment, annual cost: (Assumed 7.5% Interest) • $181 per year 1St year $15.09 per month 1St year 0 $138 per year 5th year $11.54 per month 50h year CITY PROJECT NO 729 WILDERNESS RUN 4TH, 5TH & 6TH ADDITIONS STREET IMPROVEMENTS INFORMATIONAL NEIGHBORHOOD MEETING THURSDAY, FEBRUARY 12, 1998 6:30 P.M. COMMUNITY ROOM MINUTES Attendance: Russ Matthys, Tom Colbert, John Gorder, Stan Lexvold, Joanna Foote, City of Eagan; approximately 45 people representing 39 properties (see attached sign-in sheet) A. Welcome and Introduction • City Engineer Matthys welcomed the residents and introduced staff personnel. B. Pavement Maintenance Program • City Engineer Matthys reviewed the Pavement Maintenance Program (PMP) and Capital Improvement Program (CIP). - How the PMP can extend the life of a typical street. - Maintenance schedule involved in PMP. - CIP C. Street Overlay Summary • Design/Development Engineer reviewed project details. - Number of assessable lots, cost estimates, proposed assessments, schedule & construction details D. Questions/Comments 1. Is anything planned to handle occasional street flooding on Malmo Place & Easter Lane? An overflow swale graded by the City previously has protected the homes in that area, but there is still occasional nuisance street flooding. Nothing is planned with this project to minimize the nuisance street flooding. 2. How do I give input on curb & gutter in front of my house that needs repair? Staff took resident's address and will incorporate the needed curb repair into the project plans. 3. Are any other properties being assessed at the 75% rate other than Easter Lutheran Church? No. Is the 75% rate a new policy or consistent with the 1990 Special Assessment Policy set by Council? It is consistent with the Assessment Policy set in 1990. Why is the church being assessed 3 lot equivalents? The Easter Lutheran frontage onto Easter Lane is about 250 feet, which is consistent with 3 residential lots in the neighborhood. 4. How can we be sure that the cost estimate for the project is accurate and we won't be assessed more if the project costs overrun? There must be a new public hearing if the assessable costs are 10% over the feasibility report amount. It is the Councils policy to hold the feasibility report assessment if costs are below 10% over the feasibility report assessment. Paggee 1 of 3 0 5. What would make the cost of the contract go over the feasibility report amount? We will hold the contractor to the unit prices bid. A significant change order is unlikely on this type of project, with it being a relatively straightforward project. 6. The numerous refuse haulers put a lot of stress on our streets. Why doesn't the City do something about them? The City Council has previously reviewed this issue and explored all options from City refuse services to wide open service. The Council has determined what days refuse haulers are to pick-up within certain areas of the City, but left open as to who can haul. Neighborhoods are encouraged to organize to get competitive bids and select one hauler to reduce the number of trucks and get better prices. Recycling Coordinator Foote can assist in coordination. 7. Have other funding options been explored for this project? No. It is planned to proceed under the Special Assessment Policy set by Council. Is the Policy reviewed periodically? No. Review would occur only at the Council's direction. 8. There are streets all over town that are in worse shape than ours. Why not reconstruct them first? What about Country Home Heights? The condition of all streets within Eagan are periodically reviewed. If a street requires improvement, the City is aware of it and it is scheduled for improvement. Country Home Heights was recently before the Council for consideration of street improvements, but the project was denied. The purpose of this project is to extend the life of the street to avoid total reconstruction in the near future. If the overlay is not placed at this time, the street will rapidly deteriorate and cost substantially more in the future with possible larger assessments. Examples of street reconstruction assessments this year are in the $3,000— $4,500 range. 9. You make it sound like the City is helping residents by assessing and not raising taxes. Shouldn't projects like these be paid through the general fund? If you feel like the City should change its Assessment Policy and dedicate more of the general fa nd to street improvements such as this, you are highly encouraged to attend budget hearings before the Council and make your voice heard on this matter. The Council desires input on budget matters such as this. Copies of the City budget are available in the City Finance Department for public review. 10. A resident mentioned possible misinformation on the flyer they received a couple of days ago. What is that misinformation? The assessment area depicted on the map did not include a portion of Carlson Lake Park that should have been included and is in the final feasibility report. The flyer mentioned that residents should question why appraisal information is not available to them. There are no appraisals planned for this project due to the relatively low proposed assessment rates. Past experience shows that the benefit is at least equal to the proposed assessments on projects such as this one.. 11. Why are duplexes being assessed the same rate as single-family homes? Because duplexes use City streets at basically the same rate as single-family homes. This proposed assessment is in accordance with the assessment policy. 12. A question was asked regarding appraisal information for the Oak Chase Street Project by a reporter from the St. Paul Pioneer Press. Since no appraisals are planned for this project and the question did not pertain to this project, the reporter's inquiries were answered after the public meeting by City staff. 13. When will the next overlay occur? The next overlay would occur in approximately 20 years, in accordance with the City Pavement Maintenance Program. Page�3 14. Was the crack-sealing recently done by City crews on the existing pavement all for nothing? No. The crack-sealing will help extend the life of the existing pavement which is turn will improve the life expectancy of the proposed overlay. 15. Are all costs, assessable and not assessable, broken down in contracts so that these costs can be kept separate? Yes. City contracts utilize unit bid pricing with separate bid items so they can be easily tracked. 16. Is the 5-Year CIP reviewed every year? Yes. By the Council. 17. Individual street and drainage concerns were mentioned by a few residents and noted by staff for review and possible incorporation into the project plans. The meeting adjourned at 8:15 p.m. JG/cb Attachments: . Sign-in Sheet . Location Map of Attendees G:JJ/JG/MI SGProj.729-Minutes Page 3 of 3 ?S/ INFORMATIONAL MEETING PROJECT 729 WILDERNESS RUN 4TH, 5TH & 6TH ADDITIONS THURSDAY, FEBRUARY 12, 1998, 6:30 P.M. NAME ADDRESS 3. x- ;, 3 G /V. 141 4. LL.-CLI-1 c"5 ;�,' c� L�c'� L k Ln 6. 7. / /C L-1'�cJ2� ,�2C�ZZ LZ L��� �•'c (-. � /l � �/i1.1 L-ri:�^ ��%. 8. �J 10. 7 - z 12. 13. 14. i��o �- ,fL� �w�✓�a�c?L�/ 1 16. J���k � 17. 18. 19. 201 KFORMS/Sign-In/ll 9 NAME ADDRESS -!i/,/% ,(17,1 / t J L�✓//.����' i5� 21. c,l ti 22. 24. 4 64f V2 -7 25.'—Dl l �,s L,.,Q 26. 00" � �� Tse ��Zti. L 1 �� fq L 4'1,- T/-? 27 28. l 77ff 29. 30. 31. A-21V 32. 33. —. 34. 35. �14 - 36. 37. C (�j 38. MI J 40. \ '�- NAME ADDRESS 41. (n,/"CLt )�ZC 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. �j DIFFLEY ROAD O a_ t �.5,9iT� cJ 5 6 7 8 9 10 �i 1of �i ; of n EASTER ILA. • - a 10 tiF 2 4 3 2 7 13 18 17 18 15 14 13 11 12 5 11 16 15 14 101 • • 13 •1 • 12 C7 •10 10 � 5 3 10 t 1 12 �kr 13 2 4 • $ �� 11 r 9 • • 9 b1''� 14 0�1- 15g SIGFRID 2ti �GF��� z 7 6 e 1 2 ,s '` 5 S� 21 22 S • 7 16 4 7 Z 16 ' 1 ' 2 3 • • 2 23 8 6 1 3 5 17> 17 1 5 8 Z 1 24 _ �� 9 5 �m 12 4•n 5 18 Z 2 4 • 5 0 18 1 2 33\ rn 25 10 3 \`� B Z 1 1t 4 = • 11 6•Q 4 19 19 13 12 11 In 28 ' 047-01 5 t4 10 1 • 10 y 8 m 3 20 • 20 042-0 E. BALSAM ST 9 27 •1 23 BALSAM 7 2 21 21 OWN I - OZ ' 5 18 28 T�• 22 • 22 O ' 6 7 8 9 10 11 12 13 14 15 • • 3 • • • • 23 1 • 23 � 1 m5 24 5 z CLEOME PSK 1 8 7 8 9 10 11 12 25 Y <Q • 26 F- 0 PARK 2 27 E. BA AM COSM S CARV5 SE�'f--� 1 6 PARK Rgop „ 3 10 • 4 6 5 9 5 AMARYILLIS IL ER E S RUN Bh D.6 6 �D6 CARLSON LAKE LA. 7 a �os e Y N Z w WILDERNESS RUN ROAD `Lf • Neighborhood Meeting Attendees [� 0 200 SCALE 1'- 400' H:PROJECTS/729NEISOR FEB. 13, 98 ILDERNESS RUN 4th,5th & 6th ADD. n rl STREET OVERLAY — PROJECT 729 City of Eagan `-'� d— NEIGHBORHOOD MEETING SPECIAL ASSESSMENT: STREET IMPROVEMENTS ■ There is a proposed assessment of several-hundred dollars for homes in Wilderness Run, fourth, fifth, and sixth additions. (See map on back.) There are unusual circumstances about the City of Eagan's decision and actions in this matter that already have affected some of our neighbors who are subject to their own special assessment There are two public forums on this issue: A Neighborhood Information Meeting February 12 and a Public Hearing February 17. Both take place ■ at City Hall at 6:30 p.m. Please attend, listen, and ask why homeowners can't see the appraisals ■ of their own homes. Also, why is the proposed work not ordinary mainten- ance paid from the general fund? Many other questions also have arisen concerning fairness and procedure. ■ If you're curious about what happened in Oak Chase Addition, call Council Member Bea Bloomquist at 454-5445. Others you should ■ consider calling include: Mayor Tom Egan (452-3957); Council Member Sandy Mason (452-3411); Council Member Ted Wochter (456-0572); or Council Member Pat Awanda (452-8795). ■ Thank you for your attention to this important matter! ■ F-:1 DIFF LEY ROAD J a - - - ---------- - - ------- - - - - - - - - - rq- f e e 9 10 o o o c I a U§,!EASTER LA. — o 2 1e 15 i, 13 a } 2 , to 17 ,6 is ,� ,} I „ 12 I —9 ` 10 4 3 ' 9 10 q S 10 11 12 :3 3 4 �� „ r 9 9 2 ) 6 6 S I G FR 10 2 t 22 z 7 a ' 2 „� X11 2 3 Z 23 a e , z • 3 a e I f7> 24 9 2 , �� t9 S Z 12 S to z a 2 3`, 55 R 25 toS O z M 1 s 19 M 6 9 1 ,a 13 12 11 10 0 20 Q s 17 ,p 9 a :23 20 o•2-a E. BALSAM ST ' 27 1c 3 BALSAM ' z 2 2' C. '[ 2, 1 S 16 25 j 22 Q1 67 a 9 tl0 ,; 12 ,3 1, ,S TA 23 O , 2 3 i :3 m I I 5 24 5 A 6 � zCLBOME " , 7 a 9 to 11 12 1 25 H `Q 26 0 PARK 2 27 J c- E 2q AM COSM S i 1 BI '0 _J1 5 9 5 j AMARYILLIS , v # AIL ER ESS R N ,h D � e e 6 _ IT I-] I 1-1 CAR? 37, LAKE i 0 SII N W N WILDERNESS RUN ROAD _ f - I STREET OVERLAY AREA MQ ---------- ASSESSMENT AREA •-�—' $iXE I" &oC ;Am, 14- 199a M:PROJECTS/729ASSES WILDERNESS ' RUN 4th,5th & 6th ADD. Figure STREET OVERLAY — PROJECT 729 3 '-� City 9 of Eagan / PROJECT ASSESSMENT AREA Z/1�1�� .,p a.f 7 -1 Ccs-•—� Agenda Information Memo February 17, 1998 Eagan City Council Meeting A. RECONSIDERATION OF A PRELIMINARY SUBDIVISION AND FINAL PLANNED DEVELOPMENT—PRAIRIE OAKS PARTNERSHIP ACTION TO BE CONSIDERED: To approve or deny Reconsideration of Prairie Oaks Addition Preliminary Subdivision and Final Planned Development at the next regular Council meeting on March 2, 1998. FACTS: • At their regular meeting on February 3, 1998, the Council denied the above referenced requests. • The applicant, Chris Moam, is requesting reconsideration of a modified subdivision (two lots — one outlot) and a site design that further reduces the size of the southern most building (Building Q. • If the reconsideration is approved, it would be appropriate for the Council to place the item on their next regular meeting agenda (3/2/98) and direct staff to re-notice surrounding property owners. ATTACHMENTS (1): Letter from Chris Moarn on pages through 96 PARKS REAL ESTATE January 10, 1998 Tom Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55121 Tom: Since my meeting with the City Council on February 3, 1998, I have sought substantial input into the changes that need to be made to my development plan in order to move forward to construction. As a result, I have made several design changes to parcel C. While the revised plans respond to several issues related to the development, I'll need some additional information in order to hit the mark for final revisions. Here are the questions that I'll work with your staff to answer: 1. Is the tree survey correct?There seems to be a variance as to the exact location of the large trees. Placing a new building on the site will require exact measurements. 2. Where will the parking be placed and what number of stalls is sufficient? 3. How large a building can be built 4. Will MDOT allow drainage into their wetlands? If so, will their process change the need to use the wetlands on parcel C? Clearly, moving forward will necessitate collaboration and cooperation with the city and neighborhood and my intention is to be very proactive in accomplishing good working relationships with both groups. Parcels A and B do not present complex issues. Our discussions suggest that it is possible to meet city requirements building the following: Parcel A: 8,400 RSF Parcel B: 20,000 RSF Constriction of buildings A and B will enable Parks Real Estate to: 1. Demonstrate the duality of design and constriction that we've proposed and will deliver 4374 Browndale Avenue Edina, Minnesota 55424 o 1 2. Constrict project entryways and complete landscaping, making improvements along Slater Rd. 3. Demonstrate that the proposed parking will accommodate building tenants and visitors 4. Assess the traffic affects of the small office development on the neighborhood At this time I'd like to request that you propose a re-evaluation of my application for development on the Prairie Oaks site to the City Council. Subsequent to Council approval of sites A and B, Parks Real Estate will: 1. Construct and landscape Building A as proposed in detail on the application. Construction will begin as soon as possible. 2. Design Building B and present it for approval by the City Council. Our hope is to begin construction during the fourth quarter of 1998. 3. Design a building for parcel C. Review the design and parking layout with the neighborhood, Park Board, Planning Commission and City Council. Our goal would be to commence Building C construction during second quarter of 1999. Tom, if you have remaining questions about the development plans, please contact me at 925-5275. As you know, I'll be working closely with your staff on the issues outlined in this letter. I'll follow up with you to get feedback from your upcoming meeting with the City Council. Sincerely, Christopher P. Moarn PARKS gREAL>ESTATE Agenda Information Memo February 17, 1998 Eagan City Council Meeting B. CONFII2MATION OF FINDINGS OF FACT, CONCLUSIONS & RESOLUTION OF DENIAL—CITY OF EAGAN ACTION TO BE CONSIDERED: To approve Findings of Facts, Conclusions & Resolution of Denial of the Prairie Oaks Addition requested by Prairie Oaks Partnership located on Slater Road in the NW 1/4 of Section 31. FACTS: • At its regular meeting of February 3, 1998, the City Council denied Prairie Oaks Partnership's request for a Preliminary Subdivision of 6.07 acres,three lots and one outlot and a Final Planned Development for three office buildings. BACKGROUND/ATTACHMENTS: (1) Findings of Fact,Conclusions&Resolution of Denial,pages L through BEFORE THE CITY COUNCIL CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA In Re: Application of Chris Moarn, Parks FINDINGS OF FACT, Realty for a Final Planned Development CONCLUSIONS AND Agreement and Preliminary Subdivision. RESOLUTION On December 18, 1997 and January 27, 1998, following publication of notice to the public, the Advisory Planning Commission of the City of Eagan conducted a public hearing to consider the application of Chris Moarn, Parks Realty, for a Final Planned Development Agreement to allow three office buildings and a Preliminary Subdivision to allow three lots on property known as Outlot A, Oak Cliff 3rd Addition. The applicant appeared at the public hearing and spoke in favor of the request. During the public hearing, the Advisory Planning Commission received and considered staff and citizen input, planning reports and other background information. Following the public hearing, the Advisory Planning Commission voted to recommend denial of the applicant's request. The matter then came before the Eagan City Council at its February 3, 1998 meeting. The Council received, considered and discussed the Advisory Planning Commission recommendation, input from the staff, and planning reports, together with all files, records and prior proceedings and the input of the applicant and citizens. Based upon all the files, records, proceedings and input which was presented at the meetings, the Council makes the following Findings of Fact,°Conclusions and Resolution: �b� FINDINGS OF FACT 1. The matter of the Final Planned Development and Preliminary Subdivision of property now known as Outlot A, Oak Cliff 3rd Addition to Prairie Oaks Addition are properly before the Eagan City Council. 2. The proposed Prairie Oaks Addition is approximately 6.07 acres in area. The proposed Planned Development would allow three office buildings on the site. 3. The proposed subdivision of the property would allow three lots in sizes as follows: Lot 1 is approximately 1.7 acres; Lot 2 is approximately 1.5 acres; and Lot 3 is approximately 2.8 acres. 4. The proposed office building on Lot 1 is approximately 8,600 square feet, Lot 2 is approximately 67,719 square feet; and Lot 3 is a two-story building of approximately 30,000 square feet. 5. The plan as proposed by the developer is deficient by 22 parking spaces. 6. The loss of significant trees is approximately 57.5%. The City standard with mitigation would be 47.5%. Residents testified that construction activity would kill significantly more red oaks than the applicant's tree loss and mitigation program identifies. 7. It is acknowledged the greatest tree loss would be on Lot 3, adjacent to most of the residences in the area. While a new building would provide some sound barrier characteristics, the existing trees provided significantly better sound barrier characteristics. The City makes the following Conclusions: / 2 CONCLUSIONS 1. The applicant's proposal would increase noise to the adjacent residents by reason of the development and tree removal. 2. The tree loss exceeds the amount allowed on site by the City. 3. There is expected tree loss by reason of construction around the red oaks in addition to that stated above. 4. The applicants proposed site plan is deficient by 22 parking spaces. 5. By the greater weight of the record and information presented, it is hereby determined by the City Council of the City of Eagan that approval of a Final Planned Development and a Preliminary Subdivision is not warranted. RESOLUTION The City Council of the City of Eagan does hereby resolve that the applicant's request for a Final Planned Development and Preliminary Subdivision are hereby denied. Dated at Eagan, Minnesota, this 2nd day of March, 1998. CITY OF EAGAN By: Thomas A. Egan Its: Mayor By: E.J. VanOverbeke Its: City Clerk 3 14� c Agenda Information Memo March 2 1998 Eagan City Council Meeting PTE W BUSINESS A. PRELEMNARY SUBDIVISION—TRANSPORT AMERICA ACTION TO BE CONSIDERED: To approve a Preliminary Subdivision (Transport America) consisting of two lots on ten acres and a Conditional Use Permit for Lots 6 and 7, Block 2, Sibley Terminal Industrial Park, to allow expansion of parking as a principal use on Terminal Drive in the SE Quarter of Section 8. FACTS: • Transport America is proposing a 19,675 square foot two-story expansion of its existing single story national headquarters office. To accommodate the additional parking required, the applicant is proposing to expand parking into an area north of the office site currently used for the storage of tractors and trailers. Consequently,the applicant is also requesting a Conditional Use Permit to expand the outside parking area located across the street to provide a storage area for the displaced tractors and trailers. • The proposed office expansion represents not only the success of the company, but also continued investment in the City of Eagan. The proposal incorporates the expansion of existing uses that include: 1) office 2) trucking 3) repair, and 4) outdoor storage of semi- tractors/trailers that appear suitable/compatible with this area. ISSUES: • A condition of the Conditional Use Permit is that any parking lot expansion must be resurfaced. The applicant is requesting to use recycled asphalt for this expansion and has asked that City staff review the performance of that surface at a later date to determine its suitability for controlling dust and drainage. • The applicant raised a concern with the requirement of removing the traffic island located in the Yankee Doodle right-of-way. Staff has determined that the City Council directed removal of the planting island to coincide with future development on what was formerly the Comsery property (now owned by Blue Cross/Blue Shield). Staff is, therefore, recommending the removal of Condition#4 of the Preliminary Subdivision. BACKGROUND/ATTACHMENTS: (2) APC Minutes of January 27, 1998, pages/ .Oythrough/44 Staff Report dated January 8, 1998,pages through, Page lel January 27, 1998 ADVISORY PLANNING COMMISSION PRELIMINARY SUBDIVISION & CONDITIONAL USE PERMIT TRANSPORT CORPORATION OF AMERICA Commission Chair Heyl opened the next public hearing of the evening regarding a a Preliminary Subdivision consisting of two lots on approximately ten acres currently platted as Lots 9, 10 and part of 11, Block 1, Sibley Terminal Industrial Park located at 1769 Yankee Doodle Road and a Conditional Use Permit (CUP) to allow the expansion of off-site parking/storage on Lots 6 & 7, Block 2, Sibley Terminal Industrial Park located at 3290 Terminal Drive all of which is located north of Yankee Doodle Road on either side of Terminal Drive in the SEI/4 of Section 8. Senior Planner Ridley introduced this item. Mr. Ridley highlighted the information presented in City staff s planning report dated January 8, 1998. Mr. Ridley noted the background and history, the surrounding uses and the existing conditions of the subject property. Additionally, Mr. Ridley asked that paragraph one of the standard conditions include items A-1, F-1 and G-1. John Donnelly on behalf of the applicant expressed the applicant's agreement to the conditions except that under Condition No. 3 of the conditional use permit he believed that recycled asphalt provides a good surface for the parking lot. Mr. Donnelly expressed his opinion that the use of recycled asphalt is good for the environment and provides a better dust control than gravel. He also stated that he believed that the traffic island referred to in Condition No. 4 of the preliminary subdivision should remain in place until such time as there is a need for the widening of the road. In response to a question from Chair Heyl, Mr. Ridley did not express a concern with the recycled asphalt but thought the condition should require a review following installation to see how the material works. As to Condition No. 4 to the preliminary plat, Mr. Ridley indicated that the traffic island was installed by the previous owner of the property and is located within the City right-of-way. The City Council had previously stated that the island should be removed with any further action requested by the applicant. Member Burdorf moved, Member Carlson seconded, a motion to recommend approval of a Preliminary Subdivision consisting of two lots on approximately ten acres currently platted as Lots 9, 10 and part of 11, Block 1, Sibley Terminal Industrial Park located at 1769 Yankee Doodle Road located north of Yankee Doodle Road on either side of Terminal Drive in the SE'/4 of Section 8, subject to the following conditions: // Page 15 January 27, 1998 ADVISORY PLANNING COMMISSION Standard Conditions 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: Al, Bl, Cl, C2, C4, Dl, El, Fl and GI 2. The property shall be platted. 3. The applicant is responsible for a cash park and trail dedication. 4. The traffic island and diagonal parking pavement markings on Yankee Doodle Road adjacent to Lot 1 shall be removed as part of this development. All voted in favor. Member Burdorf moved, Member Segal seconded, a motion to recommend approval of a Conditional Use Permit (CUP) to allow the expansion of off-site parking/storage on Lots 6 & 7, Block 2, Sibley Terminal Industrial Park located at 3290 Terminal Drive all of which is located north of Yankee Doodle Road on either side of Terminal Drive in the SE1/4 of Section 8, subject to the following conditions: 1. The applicant shall record the Conditional Use Permit at the Dakota County Recorders office within 60 days of Council action. 2. The applicant should also provide additional plantings along the north boundary of Lot 6 to also provide screening of the storage from southbound traffic on Terminal Drive. 3. The proposed parking lot shall be constructed with concrete curb and gutter around all edges of the parking lot, and recycled asphalt in the areas not constructed with concrete landing pads. If recycled asphalt is deemed inadequate by City staff upon review within two years of its installation, then the recycled asphalt shall be replaced with bituminous surfacing. 4. The developer shall obtain a grading permit from the City prior to construction of the proposed parking lot. /d� Page 16 January 27, 1998 ADVISORY PLANNING COMMISSION 5. A concrete driveway entrance in accordance with City standards shall be constructed onto Terminal Drive. 6. To require that the applicant install an additional thirty (30) Category C trees (or an equivalent combination of Category A or Category B trees) as mitigation for significant tree removal in excess of allowable limits. A revised landscape/tree mitigation plan shall be submitted for staff review with grading permlit application. 7. To require that the applicant install 130 Category C trees (or an equivalent combination of Category A or Category B trees) as fulfillment of tree preservation mitigation at the time of future development on Lot 6. All voted in favor. M6 PLANNING REPORT CITY OF EAGAN REPORT DATE: January 8, 1998 CASE: 8-PP-32-12-97 APPLICANT: Transport Corporation of America HEARING DATE: January 27, 1998 PROPERTY OWNER: Same PREPARED BY: Michael Ridley REQUEST: Preliminary Subdivision, Conditional Use Permit LOCATION: 1769 Yankee Doodle Road COMPREHENSIVE PLAN: Industrial (IND) ZONING: Limited Industrial (LI) SUMMARY OF REQUEST Transport Corporation of America(TCA) is requesting approval of a Preliminary Subdivision consisting of two lots on approximately ten acres currently platted as Lots 9, 10 and part of 11, Block 1, Sibley Terminal Industrial Park located at 1769 Yankee Doodle Road and a Conditional Use Permit (CUP)to allow the expansion of off-site parking/storage on Lots 6 & 7, Block 2, Sibley Terminal Industrial Park located at 3290 Terminal Drive all of which is located north of Yankee Doodle Road on either side of Terminal Drive in the SE 1/4 of Section 8. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that"In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to,topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage /a/? Planning Report—TCA January 27, 1998 Page 2 and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization"which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Conditional Use Permit: City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: /D Planning Report—TCA January 27, 1998 Page 3 A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal,water and sewer systems and schools. E. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons,property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses,to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted,the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY Sibley Terminal Industrial Park was initially subdivided in 1964. Prior to being purchased by TCA, Lots 9 & 10, Block 1, Sibley Terminal Industrial Park were used by Lessor's, Inc. and Lot 11 contained two principal uses (Gressor Masonry and the 29,675 SF office building occupied by the National Guard). Lot 11 was split for separate ownership by Council approval of a Waiver of Plat in May of 1994. Council approved a CUP to allow a truck and freight terminal and atwo-lot Preliminary Subdivision for TCA in October 1994; however,the Final Subdivision was never applied for and the Preliminary Subdivision approval expired in 1995. O Planning Report—TCA January 27, 1998 Page 4 TCA was granted a CUP in 1995 that allowed for off-site parking of personal vehicles for their over-the-road drivers. EXISTING CONDITIONS The existing uses occurring on the TCA property include office, trucking, repair, and outdoor storage of semi tractors/trailers. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Gressor Masonry; zoned and designated Industrial. South- Best Brands, Inc.; zoned and designated Industrial. East - Aagard Disposal; zoned and designated Industrial. West- BCBS (RiverPark); zoned PD and designated Industrial. EVALUATION OF REQUEST TCA is proposing a 19,675 SF two-story expansion of their existing single-story 29,675 SF National Headquarters office. To accommodate the additional office parking required, the applicant is proposing to expand parking into an area north of the office site currently used for the storage of tractors and trailers. Consequently,the applicant is also requesting a CUP to expand the off-site parking area located across the street to provide storage area for the displaced tractors and trailers. Compatibility with Surrounding Area—The proposal incorporates the expansion of existing uses that appear suitable and compatible with this area. Subdivision Lots - The proposed subdivision creates to parcels (Lot 1 = 3.3 acres, Lot 2 = 6.7 acres) that exceed City requirements for lot area and width. Setbacks—The existing office building and proposed expansion meet or exceed all setback requirements for the LI Zoning District. Landscaping—The Landscape Plan is acceptable. The applicant is proposing to supplement existing landscaping that provides adequate screening of the employee parking area from Terminal Drive. Additional perimeter plantings are also proposed. Planning Report—TCA January 27, 1998 Page 5 Grading/Storm Drainage - The preliminary grading plan is acceptable. The proposed parking lot area on Lot 1 has been graded previously and generally slopes to the north. Minimal grading will be required to prepare the site for the parking lot expansion. The preliminary storm drainage plan is acceptable. Storm water runoff from the parking lots will drain through storm sewer to an existing storm sewer within Lot 2. Wetlands/Water Quality—There are no jurisdictional wetlands within the parcel. The proposed building and associated employee parking expansion will not result in any additional impervious surface. Utilities - The existing buildings on the site are currently connected to the City utility system. Street/Access/Circulation- Access to the parking lot expansion will be from a relocated driveway entrance onto Terminal Drive to the east and also Yankee Doodle Road to the south. Yankee Doodle Road south of the TCA building on Lot 1 currently has a traffic island and diagonal on street parking which will not be needed with the proposed parking lot expansion. The traffic island and diagonal parking pavement markings should be removed as part of this development. Tree Preservation—There will be no impact on significant trees. Parks and Recreation—The APrC is recommending a cash park and trail dedication. Conditional Use Permit The office expansion will displace existing tractor/trailer storage. The applicant is proposing to expand the off-site parking area to allow for this storage. Setbacks—The existing parking and proposed expansion area meet or exceed all setback requirements for the LI Zoning District. Landscaping—With minor modifications, the Landscape Plan is acceptable. The applicant is proposing berming and landscaping along Terminal Drive to screen the parking and storage from the public right-of-way. The applicant should also provide additional plantings along the north boundary of Lot 6 to also provide screening of the storage from southbound traffic on Terminal Drive. Grading/Storm Drainage - The existing site generally slopes toward the east edge of the property. The developer is proposing to expand the existing storm water basin in the southeast corner of the site. Planning Report—TCA January 27, 1998 Page 6 The developer is also proposing to construct the truck parking lot with a recycled asphalt aggregate parking lot surface with concrete pads for trailer parking and without concrete curbing. City Code requires that all off-street parking areas be constructed with concrete curbs and be surfaced with a material so as to control dust and drainage. A portion of the existing truck parking lot for the TCA building across Terminal Drive was constructed with a recycled asphalt surface only with no curbing or bituminous surfacing. This was a variance from City Code granted with the conditional use permit approved in 1995 for a truck and freight terminal for TCA. One of the conditions of this conditional use permit is a scheduled review of its condition by City staff to determine its adequacy for dust and drainage control. This review hasn't been completed to date and is scheduled for this summer. At the time of this report, given the time of year, it is difficult to determine its adequacy for those items. The proposed parking lot should be constructed with concrete curb and gutter around all edges of the parking lot, and bituminous surfacing in the areas not constructed with concrete landing pads, unless a variance is granted. The developer should obtain a grading permit from the City prior to construction of the proposed parking lot. Storm water runoff from the parking lot will be drained through storm sewer to the expanded storm water basin along the east edge of the site. This basin drains to the west through an existing storm sewer system. Wetlands/Water Quality—This development is located in Drainage Basin C and will generate runoff that will reach Pond CP-9, a flooded abandoned gravel pit located in Ft. Snelling State Park. Pond CP-9 is designated as a Class II indirect contact recreation water body and is the only downstream recreational water body to the development. The developer proposes to provide on- site ponding to meet water quality treatment requirements. The pond proposed contains sufficient wet volume to provide adequate treatment. There are no jurisdictional wetlands within the parcel. Access/Street Design-Public street access is proposed from Terminal Drive to the west. A concrete driveway entrance in accordance with City standards should be constructed onto Terminal Drive. Tree Preservation- This 7.3 acre site is located on Lots 6 and 7, Block 2, Sibley Terminal Industrial Park, in the SE '/4 of Section 8. There is an existing parking lot on the west half of Lot 7, while the east half of this lot has 15 significant trees on it, (elm and cottonwood, 12"to 30" diameter). There are 8 significant trees (elm and cottonwood, 12"to 14" diameter) on Lot 6. The majority of these two lots are open grassland. The proposed development of these two lots will result in the removal of 15 significant trees ! ! O Planning Report—TCA January 27, 1998 Page 7 (65% of the total existing). According to the City of Eagan Tree Preservation ordinance, allowable removal for this type of development(multiple-lot, commercial) is set at 47.5%. Mitigation for significant tree removal exceeding allowable limits for this application calculates to 20 Category C trees (the majority of trees provided by the applicant as mitigation in previous developments has been this Category C size, therefore only this size tree is mentioned here). The applicant has a Tree Preservation mitigation carry-over from earlier development on Lot 7. The applicant also has a tree installation credit carry-over from plant installation at the TCA headquarters site. Staff has reviewed the submitted landscape plan and is recommending that some additional trees be installed as partial mitigation for significant tree removal in excess of allowable limits. The balance of the combined mitigation requirement shall be installed, in addition to any landscape requirement, at the time future development occurs on Lot 6. SUMMARY/CONCLUSION The proposed office expansion represents not only the success of the company but also continued investment in the City of Eagan. The proposal incorporates the expansion of existing uses that appear suitable and compatible with this area. ACTION TO BE CONSIDERED To recommend approval or denial of a Preliminary Subdivision consisting of two lots on approximately ten acres currently platted as Lots 9, 10 and part of 11, Block 1, Sibley Terminal Industrial Park located at 1769 Yankee Doodle Road and a Conditional Use Permit to allow the expansion of off-site parking/storage on Lots 6 & 7, Block 2, Sibley Terminal Industrial Park located at 3290 Terminal Drive for Transport Corporation of America located north of Yankee Doodle Road on either side of Terminal Drive in the SE 1/4 of Section 8. If both applications are approved,the following conditions shall apply. Preliminary Subdivision Standard Conditions 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3, 1993: B1, Cl, C2, C4, Dl, El 2. The property shall be platted. 3. The applicant is responsible for a cash park and trail dedication. 113 Planning Report—TCA January 27, 1998 Page 8 4. The traffic island and diagonal parking pavement markings on Yankee Doodle Road adjacent to Lot 1 shall be removed as part of this development. Conditional Use Permit 1. The applicant shall record the Conditional Use Permit at the Dakota County Recorders office within 60 days of Council action. 2. The applicant should also provide additional plantings along the north boundary of Lot 6 to also provide screening of the storage from southbound traffic on Terminal Drive. 3. The proposed parking lot shall be constructed with concrete curb and gutter around all edges of the parking lot, and bituminous surfacing in the areas not constructed with concrete landing pads. 4. The developer shall obtain a grading permit from the City prior to construction of the proposed parking lot. 5. A concrete driveway entrance in accordance with City standards shall be constructed onto Terminal Drive. 6. To require that the applicant install an additional thirty (30) Category C trees (or an equivalent combination of Category A or Category B trees) as mitigation for significant tree removal in excess of allowable limits. A revised landscape/tree mitigation plan shall be submitted for staff review with grading permit application. 7. To require that the applicant install 130 Category C trees (or an equivalent combination of Category A or Category B trees) as fulfillment of tree preservation mitigation at the time of future development on Lot 6. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. /�S 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25, 1987 September 15, 1987 Revised: July 10, 1990 Revised:_ February 2, 1993 LTS#5 STANDARDLON 1146 FINANCIAL OBLIGATION—Transport America There are pay-off balances of special assessments totaling $0 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount None �Q G FINANCIAL OBLIGATION—8-CU-43-12-9-97 Lots 6 and 7, Block 2 Sibley Terminal Industrial Park There are pay-off balances of special assessments totaling $0 on the parcel for which the conditional use is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are noted. The charges are computed using the City's existing fee schedule and availability of the City's utility. The collection of this financial obligation is not a condition for the approval of the conditional use permit. The financial obligation will be collected at the time of the connection to the City's utility system. 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If IT -4 / I l __`mak_ f Recommendations For City of Eagan, Minnesota $3,370,000 General Obligation Improvement Bonds, Series 1998A Presented to: Mayor Thomas Egan Members, City Council Mr. Thomas Hedges, City Administrator Mr. Eugene VanOverbeke, Director of Finance City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 SPRINGSTED Public Finance Advisors Study No.: E1230Q2 pr'-� SPRINGSTED Incorporated February 10, 1998 P1 RECOMMENDATIONS Re: Recommendations for the Issuance of $3,370,000 General Obligation Improvement Bonds, Series 1998A We respectfully request your consideration of the above-named issue. We recommend the following for the bonds: 1. Action Requested To establish the date and time of receiving bids and establish the terms and conditions of the offering. 2. Sale Date and Time Tuesday, March 17, 1998 at 12:00 Noon with award by the City Council at 6:30 P.M. on that same day. 3. Authority and Purpose for the Bond Issue The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475. The proceeds are being used to finance thirteen improvement projects within the City. See page 5 for a list of projects to be financed. 4. Principal Amount of Offering $3,370,000 5. Repayment Term The first interest payment on the bonds is due February 1, 1999. Principal will be due February 1, 2000 through 2014. 6. Sources of Payment and Payment Cycle The first interest payment due on February 1, 1999 will be made from a combination of assessment collections from those properties assessed in 1997, plus $37,600 from other available City funds (expected to come form prepayments of special assessments). Thereafter, all payments will be made from special assessments against benefited properties. 7. Prepayment Provisions Due to anticipated prepayments of special assessments, City staff has requested that the Bonds due on or after February 1, 2003 will be callable on February 1, 2004, and any date thereafter, at a price of par plus accrued interest. 8. Term Bonds We have included a provision in the attached Terms of Proposal to permit the underwriters to combine multiple maturity years into a term bond, subject to mandatory redemption on the same maturity schedule provided in the terms of Proposal. The advantage to the underwriter is that is provides a large block City of Eagan, Minnesota February 11, 1998 of bonds which is more attractive to bond funds and certain pension funds which deal with only large blocks of bonds. This in turn is a benefit to the City since selling larger blocks of bonds reduces the risk to the underwriter, allowing them to lower their costs and the interest coupons. Since the bonds are being offered on a competitive bid basis and awarded on the lowest true interest cost, the City will award the bonds to the best bid regardless of whether term bonds are chosen or not. 9. Credit Rating Comments We recommend the City apply to both Moody's Investors Service and Standard and Poor's Ratings Services for ratings on this issue. The City is currently rated "Aa" by Moody's and "AA-" by Standard and Poor's. 10. Federal Treasury Regulations Concerning Tax-Exempt Obligations (a) Bank Qualification Under Federal Tax Law, financial institutions cannot deduct from income for federal income tax purposes, income expense that is allocable to carrying and acquiring tax exempt bonds. There is an exemption to this for "bank qualified" bonds, which can be so designated if the issuer does not issue more than $10 million of tax exempt bonds in a calendar year. Issues that are bank- qualified receive slightly lower interest rates than issues which are not bank-qualified. We understand the City does not expect to issue more than $10 million in 1998, therefore the bonds are designated as bank qualified. (b) Rebate Requirements All tax-exempt issues are subject to the federal rebate requirements, which require all excess earnings created by the financing to be rebated to the U.S. Treasury. The requirements generally cover two categories: bond proceeds and debt service funds. There are exemptions from rebate in both of these categories. Gross proceeds, defined generally as both the original principal of the issue and the investment earnings on the principal, have 6, 18 and 24 month spend down exemption periods. If all of the proceeds are expended Page 2 City of Eagan, Minnesota February 11, 1998 during one of those exemption periods, the issuer can retain the excess earnings. We understand the City expects to spend all proceeds within six months of issuance. (c) Bona Fide Debt Service Fund The City must maintain a bona fide debt service fund for the issue or be subject to yield restriction or pay back excess investment earnings in the debt service fund to the federal government. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with carry-over permitted equal to the greater of the investment earnings in the fund during that year or 1/12 of the debt service of that year. (d) Economic Life The average life of the Bonds cannot exceed 120% of the economic life of the projects to be financed. The issue meets the economic life requirements. (e) Federal Reimbursement Federal reimbursement regulations require Regulations the City to make a declaration, within 60 days of the actual payment, of its intent to reimburse itself from expenses paid prior to the receipt of bond proceeds. It is our understanding the City has taken whatever actions are necessary to comply with the federal reimbursement regulations in regards to the bonds. 11. Continuing Disclosure This issue is subject to the Securities and Exchange Commission's continuing disclosure requirements. The SEC rules require the City to undertake an annual update of its Official Statement information and report any material events to the national repositories. Springsted currently provides continuing disclosure services for the City under a separate contract. An amendment to that contract adding this issue has been provided to City staff. 12. Attachments • Project Listing • Assessment Income Schedule • Debt Service Schedule • Terms of Proposal Page 3 City of Eagan, Minnesota February 11, 1998 DISCUSSION Proceeds from the bonds are being used to finance thirteen improvement projects within the City. The total assessed amount for the projects to be financed is $3,858,393, with $3,298,883 representing the balance of unpaid assessments. Pages 6 through 8 show a projection of assessment income. Assessments totaling approximately $3,300,000 of principal have been, or are expected to be, filed in 1997 and 1998 for terms ranging from 5 to 15 years. Page 5 lists the individual projects, their filing dates and terms. Interest on the unpaid balance of assessments will be charged at a rate of 7.0%. Due to anticipated assessment prepayments, City staff has requested that bonds maturing on or after February 1, 2004 will be callable February 1, 2003. The debt service schedule for this issue is shown on page 9 of these recommendations. Columns 1 through 7 show the years and amounts of principal and estimated interest due on the bonds, including the 5% overlevy. The overlevy is required by State Statute as a protection to the City and the bondholder in the event of delinquencies in the collection of special assessments for repayment of the bonds. Column 8 shows the projection of assessment income. Assessment collections, from properties assessed in 1997, plus $37,609 (as shown on page 9 column 9) in prepayments will be used to make the initial February 1, 1999 interest payment. Thereafter, first-half assessment collections will be used to make each August 1 interest payment, and second-half collections, plus surplus first-half collections, will be used to make the subsequent February 1 principal and interest payment. This cycle will continue throughout the life of the issue. Respectfully submitted, SPRINGSTED Incorporated jan Page 4 City of Eagan, Minnesota Improvement Bonds Project List Assessment Round to Year Project No. Description Balance $ 5.000 Term Filed 1997 Projects 703 Mallard Park 2nd $ 48,086 $ 50,000 15 1997 702 Woodgate 2nd 135,798 135,000 15 1997 714 Donald Avenue 18,370 20,000 5 1997 713 Timbershore 21,393 20,000 5 1997 615R Meadowview Road 184,980 185,000 15 1997 700 Hall Street 89,493 90,000 15 1997 687R Biscayne Avenue 237,800 240,000 10 1997 711 Town Centre 100 19th 34.341 35.000 10 1997 Subtotal $ 770,261 $ 775,000 1998 Proiects 688 Eagandale Corp. Center $ 1,540,670 $ 1,540,000 15 1998 692 Old Sibley Highway 371,187 370,000 5 1998 720 Eagan Business Comm. 521,397 520,000 15 1998 721 Mulcahy Addition 71,131 70,000 15 1998 722 Murphy Parkway Water 24,236 25,000 15 1998 Subtotal $ 2,528,621 $ 2,525,000 Total $ 3,298,882 $ 3,300,000 Page 5 M0It �- 0I7I- 0MI- 0mN0M co C) ct N N N CO M x et C) Itil O LO O CD O I� C clu C- N LC•) N T M CO CD 4 't N r M m 4� "0 r- O O O CO LO 11t N CT t\ LC) C r C) N d ri co O (n () F- to (D Ln LC) LO LC•) '• It d M M M M N 4- () 4J L O O) cz CV r Cl) \ O O }• LO Q L T U 0 C- \ i- off° r M h O M NO M CD O M CO O M O 4- CO CO O r 0 y O X Ln O CO r (D N N N CD M M M ,I- r- U r O O O O O (D ct M r 0 X N LC) "t N r N O LC L O n n n n n n n n n n _ O O Orl, toL M r C) � LCA N O CO (D It N cf O cm + C� M M N N N N r r r r T (p CL) r L p C (ll C N + M .0 W -4 4� H �i C \ (v F- M -1 CC N LL C/) •r-1 p r CD 4- LL 'a Z O CT -C r- N O O O CC (D CD (D (D (D (D (D to (D CD (D CD (D (D (D O •O 4� L Cr r C) • 4 c- (D (D (D (D (D (D CD CD (D (D O 0 (D (D co O O CSf CL O .-( .,q n n n n n n n n n n n n n n 0.C/) O r U 000000000000000 O U ++ O cm W C (7 C7 () M M (7 M M M M M M M M M CD C cu CL co Q. 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H d ro -r S O O 7 G U C7 Q G E- * Page 9 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $3,370,000 CITY OF EAGAN, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1998A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, March 17, 1998, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 6:30 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (612) 223-3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (612) 223-3000 or fax (612) 223-3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. Proposals may also be filed electronically via PARITY, in accordance with PARITY Rules of Participation and the Terms of Proposal, within a one-hour period prior to the time of sale established above, but no Proposals will be received after that time. If provisions in the Terms of Proposal conflict with the PARITY Rules of Participation, the Terms of Proposal shall control. The normal fee for use of PARITY may be obtained from PARITY and such fee shall be the responsibility of the bidder. For further information about PARITY, potential bidders may contact PARITY at 500 Main Street, Suite 1010, Fort Worth, TX 76102, telephone (817) 885-8900. Neither the City nor Springsted Incorporated assumes any liability if there is a malfunction of PARITY. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated April 1, 1998, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 1999. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2000 $375,000 2004 $290,000 2008 $200,000 2012 $155,000 2001 $320,000 2005 $215,000 2009 $190,000 2013 $150,000 2002 $310,000 2006 $210,000 2010 $165,000 2014 $120,000 2003 $305,000 2007 $205,000 2011 $160,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds, provided that no serial bond may mature on or after the first mandatory sinking fund redemption date of any term bond. All term bonds shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of Page 10 par plus accrued interest to the date of redemption. In order to designate term bonds, the proposal must specify "Last Year of Serial Maturities" and "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Obligation, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2003, and on any day thereafter, to prepay Bonds due on or after February 1, 2004. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited property. The proceeds will be used to finance various improvement projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $3,329,560 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $33,700, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that Page 11 time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Obligation nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Faegre & Benson LLP, of Minneapolis, Minnesota,and of customary closing papers, including a no-litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. Page 12 CONTINUING DISCLOSURE In accordance with SEC Rule 15c2-12(b)(5), the City Council will undertake, pursuant to the resolution awarding sale of the Bonds and a Continuing Disclosure Certificate, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon its receiving the Continuing Disclosure Certificate at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (612) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 135 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated February 17, 1998 BY ORDER OF THE CITY COUNCIL /s/ Eugene Van Overbeke Clerk/Treasurer Page 13 iendsa the our -,, Tarm mission There are two spiritual dangers in not owning a farm. One is the danger of supposing that breakfast comes from the To cultivate an grocery, and the other that heat comes from the furnace. appreciation of farm life -Aldo Leopold, 1948 in Eagan township during the 1940's post-depression era' through: :Hands-on educational activities' O * Family oriented.events * Demonstrations and displays' * Outreach activities * Practicing land stewardship Promoting environmental awareness * Preserving agricultural T lands' �r r 1 IY `JL � � n Friends of the Farm (Planting seeds of the past 3830 Pilot Knob'Road Eagan, MN 55122 {632) 689-4660 The Friends of the Holz Farm are concluding a terrific year, 1997 Board of Directors thanks to the hard work of the board members, city of Eagan staff and many volunteers. "*F.J.Sabongi. .Chair Historic Preservation The Farm was the site of three large events in 1997: the Consultant/Architect/interior Spring Festival in May, the hog Roast and Hoe-Down in "Designer, Sabonji Consulting Group, Inc. July and Lone Oak Days in September. Lone Oak Days at the Farm was so successful that a parking problem "Lee Markell . . . . .:.Vice Chair developed. It was unfortunate that the Farm's neighbors Landscape Architect, were inconvenienced by all of the traffic, but I was very Minnesota Department of pleased that the Farm was able to accommodate so many Natural Resources people. The Farm is becoming an important part of the Michael Vincent. . . . Treasurer modern community of Eagan and is a wonderful place for all President/CEO, visitors to learn a bit about the history of Eagan. Street Smarts Interactive The Farm is always a busy place because so many board *Ann McCarthy'. . . . . Secretary " ` members and volunteers work hard to keep the house and Conservation Education Consultant, grounds well maintained. My notes from just one board , Wildlife Forever' meeting show that volunteers repainted the milkhouse roof, replaced some of the siding on the house and garage, ;*5teven'Geis primed and painted the new siding, painted the porches, Educator, worked the north field three times and hoed and cultivated Farmington Senior High" the corn and potato field. Lifelong city dwellers can learn School many things by spending time at the Farm, especially how *'Don Holz much work it is to be a farmer! Shipping Coordinator, Despatch Industries The Holz Farm is the benficiary of hundreds of hours of the time of committed volunteers. It has also received donated *Guy Kohlnhofer equipment and furniture. The owners of Jensen's Supper Engineer, Club graciously hosted a dinner to benefit the Friends in Dodge County February. *' Maynard Ohm Retired Machinist, " The Holz Farm is a place where people, many of whom Checker Machine have never spent time on a working farm, can see what farm life was like. Among the visitors to the Farm in 1997 Ted Wachter were many elementary school groups. Council Member, - City of"Eagan " It has been fun to serve as the president of such an "',*Jon Oyanagi ', energetic, committed group. I am looking forward to great Recreation Supervisor, things in 19981 City of Eagan' F.J. Sabongi, Chair Friends of the Farm ;page for rowth in theuture. � Our history. The 7 acre Holz Farm was purchased by the City of Eagan in January of 1995. In May of 1995, a Task Force was formed to explore the uses for such a site. Their report was submitted to the city council in March of 1996. The recommendation was to restore the buildings and grounds to the 1940's era. The time period was unique for historic farms in the metro area. 1940 was significant at Holz Farm for several reasons. Up until then, horses pulled the implements. In 1940, the first tractor was purchased and they also hooked up to electricity. The lifestyle was heavily impacted by the Great Depression and soon to be affected by World War 11. The Task Force also had in mind that resources, in the form of people and artifacts, are still available to draw upon. To assist the City of Eagan with this endeavor, a non-profit group called Friends of the Farm was created. Their purpose is to cant' out the mission laid out by the Task Force for Holz Farm. Most of the fund-raising, programming and restoration will be developed through this volunteer organization. Restoration of the house and outbuildings has been the major thrust of efforts to date. Some fund-raising has brought in dollars to accomplish the projects. School group tours and special events have generated income and exposure to ' the public. The groundwork is being accomplished for long-term growth. page,3 Frograms and Activities tv; % Many activities and events Benefit Dinner - Jensen's Supper Club celebrated fifty years in business with a benefit for the Friends of Vereheld at Holz Farm the Farm on Sunday, February 2nd. Also, during the during 1997_ Just as for month of February, a portion of the special dinners was set aside for the Friends. $865 was raised. farmers everywhere, the Clean-up Days - Several days were scheduled to Iweather can makeor continue to whittle down the never-ending list of jobs concerning the buildings and grounds. Volunteer break these efforts. Only crews worked hard to spruce up the site. `the Spring Open house I Spring Festiva/ - Sunday, May 18th was the day of ,received rain'. The other the 2nd Annual Spring Festival. Beautiful weather decorated the start and end of the day but steady events were blessed with showers dampened spirits during the peak hours. nevertheless, over 300 visitors enjoyed tractor adeal conditions. demonstrations, food, a petting zoo, hayrides and tours of the buildings. Fun on the Farm Day Camp - The Minnesota Farmers Union brought their Day Camp to Holz Farm. Over 120 youth enjoyed a full day of summertime fun on Friday, June 13th. Fourth of July Parade The Friends of the Farm brought out the tractor and hay rack to the Independence Day Parade in Eagan. Volunteers decorated and rode on the float Flyers were distributed for the Flog Roast $40 was awarded to the Friends Group for their display. Hog Roast - The 2nd Annual Flog Roast netted over $1,000 for the Friends of the Farm. Music and baseball entertained the 350 guests on Sunday, July 6th. Fun on the Farm - An encore of the Day Camp offered earlier in the summer. 100 campers enjoyed a variety of activities and a ride on the refurbished hay rack. page 4 E_ Programs and Actio es Condnued . Book Fair - Barnes and Nobles allowed the Friends to conduct a book fair fund-raiser. Almost $300 was earned during a two hour stretch Saturday, September 13th. School Tours - Rahn Elementary School brought their €" second grade classes to tour the farm. Highlights for the children included the hayride, the animals and the treat Over 90 students visited on Friday, September 19th. Lone Oak Days - Friday, September 19th and Saturday, September 20th, Holz Farm hosted Eagan"s celebration of Lone Oak Days. Crafters, community groups, animals, pony rides, a fashion show, music, hayrides, food and tours were some of the many choices for visitors. Beautiful weather drew a crowd of over 2,000 farm supporters. • Da Care Tour - On Tuesday, October .Y y, 7th, a group of 12 came to see the farm. Another beautiful day welcomed them. They enjoyed a tour, hayride, treats, and crafts. f ...:•`'gyp'^C`_' � i��,`",,,,1 "'f'" 13 • page 5 c. Buildingand Grounds 1997 Frojeats 7997 was a year of The Nouse ~ The front porch was rebuilt and painted. Kitchen cupboard was painted. Missing siding was ,progress. Both major and replaced on the west and south. Painting of the minor tasks were kitchen porch and siding. The concrete foundation was patched. The water quality passed inspection. "completed that had "a Numerous other repairs and maintenance jobs were completed. significant impact on the The Barn - The concrete ramp was replaced. The useability and the flooring was replaced at the upper bam entrance. appearance of the site Floor joists for the upper barn were reinforced. Concrete was repaired on the southeast comer. Chicken Barn - Framing on the south side repaired. Door repaired. Roof vents covered. New windows painted and installed. • Stock Tank - Concrete was repaired on the southwest comer. Barn Yard - Approximately 175 yards of fill delivered and spread. Old fence was removed. New fence posts were obtained. Garage - Lower siding replaced on north side. Inside was organized. Milk /louse - Some shingles replaced. Doors replaced. Fie/ds - Brush was cleared. North field plowed, disced and planted. Manure was spread. Com was picked and stalks disced. Flower Garden - Weeded. Flowers planted. Wood slabs cut and placed for walking path. page S • Building and Grounds Projects ontinued . . . Genera/ Area - Clean-up in and around buildings. Collapsed hog pen was removed. Machinery - Tractor serviced. Implements repaired to , working order. Rust removed from wagon and painted Hay rack constructed and painted. Steps built for hayride loading and unloading. Tires mounted on wagon. Purchased - 1947 Farmall H Tractor. International Harvester Grain Drill. Donations - From Bird Island: 4-row cultivator, 5- section wood "boss" harrow, wind generator, hay rake, and corn grader. From Farmington: fanning mill, platform scale, and John Deere wagon. From Northfield: Farmall Cub tractor, John Deere com planter, plow, cultivator, and mower. • NEXT UP ON THE AGENDA ARE • Footings and support posts for upper bam floor • Ramp for house " • Wider door for ramp access • Fire exit/ramp for upper barn • Rest room building for year-round public use of the ° site • Septic system pumped and tested • Bam painted s ' • Bam roof replaced • Outbuilding roofs replaced � ,`�,�f .,.�. • Outbuildings painted • House trim replaced/hip roofs rebuilt • House painted • House floors refinished '. and on, and on, and on . . . ��i The following individuals, businesses, and service groups Bud Trost • have donated approximately 2,000 hours, equipment, Helen Undis and financial assistance towards the progress of Holz Barb Usset Farm and Friends of the Farm. Your dedication to the Michael Vincent group and the farm is greatly appreciated. If your name Ken Vraa is omitted or misspelled, please accept our apologies and contact us at (612) 681-4660. Ted Wachter Matt Wiseman f- Don Zimmerman .INDIVIDUAL DONORS Mike Kohlnhofer Peggy Korsmo-Kennon BUSINESS/ Tim Arens Bob Kruger CORPORATIONS Carole Baumgartner Dave Lehman Joan Biasing Dennis Malecha Barnes & Noble Lyle& Sharon Michael Mann Bookstore Boeckman Lee Markell Dakota Electric „F. Arne Buecksler Ann McCarthy First American Bank Daryl BueckslerJohn McCarthy Jensen's Supper Club Josh`.Buecksler Richard Moore Minnesota Farmers 'Lorrie Buecksler David Murray Union Noah Buecksler Linda Murray Schaaf Construction Melodee Cannon Maynard & Eldoris Ohm • David & Linda Carter Dave Ohmann SERVICE GROUPS Tom Conroy Jon Oyanagi Franky Einberger , Sy Peterson Boy Scouts of America Kevin Erickson Norm & Dorothy Eagan Convention and Lawrence Evans Peterson Visitors Bureau Walter& Margaret Doug & Tracey Petesch Eagan Garden Club Fletcher Charlene Riggs Girl Scouts of America David & Kay Clyde Roe Knights of Columbus Frederickson Nick & Wendy Rueger #7604 Steven Geis F.J. & Margaret St. Thomas Becket Archie & Evelyn Glaser Sabongi Catholic Church Ken & Beryl Goodman Roger & Lois Schaaf West End Fishing and Brent& Lynda Gray Vernon Schaaf Hunting Club Howard Groff Lyle & Peggy Dale Heintz Schmidtke Don & Glenda Holz Harvey Sell THANKS! v--Barbara Johnson Mary & Sylvia Sell Rollie & Pam Johnson Sandra Smith r 'Peter Kennon Lloyd Stevens Dora Kirchner Greg and Karen Guy KohinhoferStohlberg Walt Stueve • ,page $ 1997 FinanciSUMT, ary , REVENUES Donations 7,400.00 Events 5,852.33 Fund-raisers 1,121.85 Membership Dues 240.00 Other 42.74 TOTAL REVENUES $ 14,656.92 EXPENSES Projects $ 6,907.40 Events 2,956.11 Operations 2,762.19 Other TOTAL EXPENSES $ 12,625.70 • BEGINNING BALANCE AS OF JANUARY 1, 1997 $ 1,775.25 �a ENDING BALANCE AS OF DECEMBER 31, 1997 $ 3,806.47 CITY OF EAGAN EXPENSES R 1997 $ 12,808.55 CITY OF EAGAN REVENUE FO 1997 815.35 a Jj a Ate, . I page 9 • 1997 School Group Tours F one Oak Days School W!th offer 90 students in MendMee that day, SO-Me children Group";Tours were a wrote a note o£thinks end Vlso drew 2 picture from PD success for Rahn's sceond', experience during their time on the firm. :grade class. ,comments from Teachers. IM TO = y `Deer J-folz Firm, �. 4°, 'The children were very Agk you for our Visit. I interested in the redly liked pilon the Born. o comparisons between dour friend, 1900 farming and today s farming" • "They,though the kitchen and back porch;Were very - `Degr Folz Firm, interesting, also." A.91)k you for our Visit. I redly liked the hpy rid. 'Picking the com was Four friend, a terrific idea along C2meron • with the,husking bee! "The animals were also'. a big hit" `Deer Jfoz F2rm, "The hay ride was a' Avnk you for our Vint. I big success, especially redly lied trpctor. when the gentleman ;� � Our friend, played his acc,ordian while they rode." Cody We' want you to know it :was a ''GREAT experience Deer J-folz F2rm, ,or the children. and we Amk you for our visit. I redly liked peting the rVdits. :appreciated all the hard Four friend, work that went into Manning forus., Thank JYisreen you again. ., - `Deer J-folx F2rm, Rahn Second Grade ` vDk you for our Visit. I reguy liked the hPY ride Pnd the "Pq Teachers prid the snpck. Four friend, Caitlin page 10 ,. . THANK5 for all the hard ,work! Tease accept our thanks for the kindness and support you have shared with us this past year. As we grow and develop, we appreciate the strength of our farmhands"- our dedwated volunteers and donors. die harvest is a ways off yet. Along the way we will need to water, fertilize, and weed. r7he bright spots have shone their warmth. But affsun makes a desert. We wiffneed those rainy days as well. • 'Thanks for contri6uting and working the land. 'Things are sprouting up all over! Let'sjoin together to create something specialfor many years to come. die Friends of the Farm are also gratefulfor the cooperation and coffa6oration with the City of Eagan. We appreciate the many services they provide including event set-up and take-down, mowing, trimming, chipping, refitse haul utility payments, and more. .page ll FRIENDS OF THE FARM MEMBERSHIP INFORMATION • Friends of the Farm is a non-profit group Friends of the Farm members enjoy free formed to preserve our rich agricultural past, admission to special events, a quarterly restore sites for historic interpretation, and newsletter and an invitation to the annual membership meeting. promot environmental awareness. For more Membership Categories Annual Fee information see inside! Or call the Friends ❑ Individual $10 of the Farm at (612) 681-4660. Holz Farm ❑ Family $20 is their initial project located in Eagan, ❑ Pioneer $100 or 75 v.h. Minnesota at 4665 Manor Drive. ❑ Settler $250 or 150 v.h. CLIFF ❑ Founder $750 or 250 v.h. v.h. - volunteer hours Membership Application Name: Address: Todd Ave Phone Number: McFaadens Tr MAKE CHECKS PAYABLE TO: FRIE DS OF THE FARM' Dodd Rd. 3830nPILOT KNOB ROAD EAGAN, MN 55122 H� N If you have any questions, please give us a WAY 1 call at (612) 681-4660. • Friends of the Farm 3830 Pilot Knob Road Eagan, MN 55122 s — IIMIII � C