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02/03/1998 - City Council Regular AGENDA EAGAN CITY COUNCIL-REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING FEBRUARY 3,1998 6:30 P.M. I. ROLL CALL&PLEDGE OF ALLEGIANCE II. ADOPT AGENDA&APPROVAL OF MINUTES(BLUE) III. VISITORS TO BE HEARD(10 MINUTE TOTAL TIME LIMIT) IV. DEPARTMENT HEAD BUSINESS(BLUE) aZ A. UPDATE by Eagan legislative delegation P3 B. EAGAN HOCKEY ASSOCIATION presentation V. CONSENT AGENDA(PINK) P' 1 A. PERSONNEL ITEMS B. RESOLUTION,Solid Waste Abatement Commission,Business Recycling and Waste Reduction (� Recognition Program C. RESOLUTION,approving the transfer of control of and certain ownership interest in a cable television franchisee to CCTC Holdings,Inc. D. RECEIVE plans and specifications,authorize advertisement for bids,Fire Administration Building project �j 13 E. EXTENSION for recording the final subdivision for Eagandale Corporate Center No.2-Skyline r Display 16 F. FINAL PLAT APPROVAL,Dennis&Mary Nelson for Wilderness Run 7h Addition G. RESOLUTION, 1998 Community Development Block Grant Application,Dakota County HRA ^ H. PROJECT 727,receive feasibility report/order public hearing(Donnywood Addition—Street r Improvements) a6 1. PROJECT 728,receive feasibility report/order public hearing(Evergreen Park Addition—Street Improvements) J. CONTRACT 98-01,approve Change Order No. 1, Southern Lakes water tower �n3 K. PROJECT 736,authorize feasibility report—Grand Oak Business Park(Hwy.55/149)Traffic /— Study&EAW 3.1. L. APPROVE hiring construction manager,Contract 98-05 M. FINAL PLAT, Shamrock Development,Pines Edge 3`d Addition, located at 4850 Sycamore / Drive VI. 7:00-PUBLIC HEARINGS(SALMON) 3 s A. PROJECT 726,Greensboro Addition-Street Improvements / B. VARIANCE,John T.Black for a 14'variance to the required 50'setback from Pilot Knob Road for Lot 6,Block 1,Oster Addition located at 1405 Oster Drive VII. OLD BUSINESS(ORCHID) VIII. NEW BUSINESS(TAN) Sr A. PRELIMINARY SUBDIVISION-Prairie Oaks Partnership,(Prairie Oaks Addition)of 6.07 acres, three lots and one outlot and a FINAL PLANNED DEVELOPMENT for three office buildings, legally described as Outlot A,Oakchff 3rd Addition,located on the east side of Slater Road,south of Cliff Road in the NW 1/4 of Section 31 B. CONDITIONAL USE PERMIT-Linder's Greenhouse,to allow seasonal sales for a Linder's Flower Mart on Lot 1,Block 2,Cedar Cliff Commercial Park,located at 2127 Cliff Road in the SE 1/4 of Section 30 / V C. CONDITIONAL USE PERMIT-Cedarvale Bowl,Inc.,to allow a seasonal volleyball court on Lot 1,Block 1,Cedarvale 2nd Addition,located at 3883 Beau de Rue in the NE 1/4 of Section 19 / D. COMPREHENSIVE GUIDE PLAN AMENDMENT-OCB Realty,changing the land use of 1.51 acres from Public Facilities to Commercial Planned Development and a REZONING from Public Facilities to Planned Development,for property located south of Eagan Woods Drive,west of Pilot Knob Road and north of Highview Avenue in the NE 1/4 of Section 4 t 3 9 E. PRELIMINARY&FINAL PLANNED DEVELOPMENT-Team Tires Plus,for a Team Tires Plus building on Lot 1,Block 1,First Minnehaha Addition(the old Hardees'site),located on the corner of Duckwood Drive and Krestwood Lane in the NW 1/4 of Section 15 IX. LEGISLATIVFIINTERGOVERNMENTAL AFFAIRS UPDATE(GREY) X. ADMINISTRATIVE AGENDA(GREEN) XI. VISITORS TO BE HEARD(for those persons not on agenda) XII. ADJOURNMENT XIII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities,facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,marital status,sexual orientation,or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received,the City of Eagan will attempt to provide such aid. Updated 1/30/98-11:40 a.m. MINUTES:: ;f*:Jt ##;1 -W--TING OF THE PkA3 C11QL Eagan,Minnes4(i January 20,199$ A regular meeting of the Eagan ivi# £�uncil wa9'ld on Tuesday,January 20,1998 at 6:30 p.m. at the Eagan Municipal Center. Present we1k# yt end Councilmembers Wachter,Awada,Masin and Blomquist. Also present were City AdmiriistP #oi`Tom Hedges,Senior Planner Mike Ridley,Director of Public Works Tom Colbert,and City Attorney Jim Sheldon. �GEi1tDA Councilmember Wachter movei# `istgt#Li# r: da seconded a motion to approve the' agenda as presented. Aye: 5 Nay: 0 PV4UTE5 OF THE ._.....� .. JAN6,'199$�tEGUL�iR MEETING Councilmember Blomquist mo v* ; -fltinciTn��'Wachter seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 iSTTORS TO BE HEARD Timothy Rheault,1471 Highview:Avenue,asked why Improvement Project 689 was combined with Project 663. Director of Public Wq�ikplbert explained that it was more prudent to combine the projects into one public improvement pioJecEiC:sieaal,assessment at a later date. Mr.Rheault indicated that he had talked to an engineer from the City aricE' sa:hl�'realtor prior to purchasing his house and was told that no special assessments were propos`2t1 for his pFo ei•y. Councilmember Wachter stated that the main reason the projects were combined wa�: o,. ..;mid itiii lower bids. Councilmembers noted that this was an unfortunate situation. Carolyn Mestnik,3537 East Widgeon Way,commented on the future water facility and said she was in favor of a multi-use facility that would serve a variety of age groups versus a facility that is only geared toward small children. City Administrator Hedges noted that the St.Louis Park facility was used an example to see if a facility with similar dimensions could be accommodated on the municipal center campus. He added that the St.Louis I*kfaaity;is.a.m ltiple use facility and said that the City of Eagan will be exploring various swimming rit;9:::die icer;added:that community meetings regarding the proposed water facility will probably be held in March.'Couiicihnember Wachter stated that the Council needs to further review whether or not a water f�M*ty is eco-w-mically feasible. fpq? 'I AGE pA In regard to Item D and E,Modification of Wetland Replacement Plan,S line Displays, Eagandale CoKRorate Center No.2 and Modification of Wetland Replacement Plan,Eagan Promenade, Councilmember Blomquist asked where the wetlands are being relocated to. Water Resources Coordinator Rich Brasch provided clarification on the request for modification of the wetland replacement plan. In regard to Item F,Findings dbo , Attenuation requirement for historic home relocation,Tim Simonet,3432 Highway*SY;*:C:� aiv��:: fl!s i Si i:il ie i-Vachter questioned if the City has any obligation with regard to this home because it has been classified as historic. Assistant to the City Administrator Hohenstein provided an explanation regardii g the findings of fact and resolution providing for a waiver of the aircraft noise attenuation re4i&i ments. City Administrator Hedges stated that the City Council has not officially designated this home as historic but has only recognized the historic nature of it. EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 20,1998 PAGE 2 A. Personnel Items Item 1. It was recommended to approve die;ted; ws)j%heiifi'of Dave DiIoia as the Day Battalion Chief for the Volunteer Fire Department. Item 2. It was recommended to approve the appointment of Patrol Officer Roger New as a School Resource Officer. Item 3. It was recommended to accept ie:# #t :i :: tittt#•of Pao Lee from his position as Patrol. Officer. r ' Item 4. It was recommended to approve the hiri .of Ben Crandall as a part-time seasonal skate guard for the Civic Arena. Item 5. It was recommended to approve the hiring of Uf!M.Dousette as a part-time temporary caretaker for the Wescott Center. Item 6. It was recommended to approve the hiring of the following individuals as part-time seasonal warming house attendants: Charles Gill,Mary Gray,Wayne Gray,Martin Johnson and Emily Myer. Item 7. It was recommended to approve:tlitig:of John Nowariak as a part-time seasonal Rink Rats hockey program instructor. B. Final Subdivision,GVR Acres,Greg and:-Valerie Rai iari It was recommended to approve a Final Subdivision,GVR Acres,to create ten lots o#t:poit y;atS760 Blackhawk Road,located east of Blackhawk Road and north of Silver BieYl: tod-Irl the SE 1/4 of Section 17. C. Confirmation of Findings of Fact,Conclusions&Resolution of Denial,John Young,Conditional Use Permit to allow a 150'free standing tower and antenna and Variances of 10'from the required 20'side- yard setback,40'from the rear-yard setback and to the preferred co-location requirement of 1/2 mile for property located at 4870 Biscayne Avenue. It was recommended to approve Findings of Fact, Conclusions&Resolution of Denial of 00A."dit iii 7 e 1"e mit requested by John Young located at 4870 Biscayne Avenue in the SE 1/4 of S�ctiori'3�': ' D. Modification of Wetland Replacement Plan,Sle}line DisA6vs,Eagandale Corporate Center No.2. It was recommended to approve modification of a: tion of wetlands replacement plan for Eagandale Corporate Center affecting ECC No.2 Lot 1,Block 1,SkyliO)Pisplays. E. Modification of Wetland Replacement Plan,Eagan Promenade. It was recommended to approve modification of the wetland replacement plan for Eagan Promenade. F. Findings of Fact,waiver of noise attenuation requiremalgr historic home relocation,Tim Simonet, 3432 Highway 55. It was recommended to approve the Fiii Ings of Fact and Resolution providing for a waiver of the aircraft attenuation regre #p=; e biSc home being relocated at 3432 Highway 55 by Jim Simonet G. Award contract for steel and pre-cast,Second Sheet ofj�-'f It was recommended to approve bid packages#1 and#2 for the Civic Arena expansion and a4itttl contracts for pre-cast concrete panels to Fabcon,Inc.for$307,567 and to Bergh's Fabricating,Inc.for steel in the amount of$143,150. EAGAN CTTY COUNCIL MEETING MINUTES;JANUARY 20,1998 PAGE 3 H. Project 779,receive feasibilit repozWbrder public heariii {Wilderness Run 5th&61h-Street Improvements). It was recommended W*ipceive the feasibi)yty:report for Project 729(Wilderness Run 4th, 51h,6th Additions-Street Overlay)and or{#7 a public he."ftlo be held on February 17,1998. Councilmember Wachter moved,Coiii�ic�I#igiiir Awada seconded a motion to approve the consent agenda. Aye: 5 Nay: 0 City Administrator Hedges noted that the Mayor and Police Chief attended a luncheon held by the Community Action Council. He furtbrx•FWtVd that the,Cq of Eagan received the 1998 Community Peace Award in recognition of their coxitpiit[; t i ►estic violence in Dakota County. UBL�C'�iEARu VARIGlEL Bi #?$NHOFF City Administrator Hedges provided an ovef,ri Ci on this item. Senior Planner Ridley gave a staff report. Mayor Egan said that hardship has been clearly shown. Mayor Egan opened the public hearing to anyone wishing to speak. There being no one wishing to speak,he turned the discussion back to the Council. Councilmember Blomquist mdtt; giilei ember Wachter seconded a motion to close the public hearing and approve a 5'V * ce to tlle'-rgiut ; ;parking setback for lots 19&20,Block 2, Eagandale Center Industrial Park No.4,loc#*e*d north of Yankee Doodle Road east of Mike Collins Drive in the SE 1/4 of Section 11 subject to the follow'4 g con.diti 1. The owner shall recora:A.kot.ieoifibination agreement prior to the issuance of a building permit. 2. The applicant shall provide cross access and ingress/egress easements for Lots 17,18,19 and 20,Block 2,Eagandale Center Industrial Park No.4 prior to the issuance of a building permit. 3. All applicable City C6&`r'egiiiii2'hti itts'- Aye: 5 Nay: 0 PROJECT 717R,COUNTRY HOMY REIGH �STREET IMPROVEMENTS Due to a legally disqualifying conflict of interest,Mayor Egan turned the meeting over to Acting Mayor Masin. City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. He then introduced City Engineer Russ Matthys who provided further information on the project. Acting Mayor Masin opened t1zR.}trl lic a....S.W.payone wishing to speak. Marcia Eston,1360 Lone Oak Road,raisedconcerns.about how the road improvements will affect drainage and the impacts to her property. She said that tli�<sverflow into Pond DP-15 drains onto her property and last year significant damage was done to hefi: ►perty. She further said that another holding pond should be built in the industrial park. Larry Poppler,3030 Poppler Lane,said that he believes drainage into the pond will increase significantly as a result of this project. He stated that the drainage problem should be addressed by the community and not just the adjacent property owners. EAGAN CTTY COUNCIL MEETING MINUTES;JANUARY 20,1998 PAGE Councilmember Wachter stater bat this is one oftl�e.]ast areas in Eagan that does not have storm sewer and improved roads. He furthertz;r aprovement will result in less gravel and silt draining into the pond. Chuck Maloney,2970 Egan Avenue,stated that he feels there will be considerably more water on his property as a result of this project. He stated that he was concerned about tree loss and that the improvement should be done right the first time. George Willmarth,2930 Burns;. tSt i#e ieoi ted on the damage to the Eston's property last spring as a result of the pond overflowing.• Fie s.. :: els:cgi#cerned with tree loss. He questioned the Council's reason for spending one half million d on tli£c:project. He said this will change the village/community feel of the neighborhood. lit�jnrther so:that most of the residents are happy with the gravel roads. Leah Lencowski,1383 Ranier Irarie,thanked#liir City Council,residents and staff for the effort they have put into this process. She stated that road improvement is imminent and said she hopes it is done right. She noted that she is concerned about the bituminous overlay option and the possibility of being re-assessed in 10 or 15 years. Neal Black,2825 Vilas Lane,st4t0d#hat the drainage problem needs to be addressed whether or not the project is done. He further stat that; ie:w4i.s.in support of option 1 and is opposed to option2. He asked if the$4,000 assessment was the fisiat aiiioii�:?R: .if it is subject to further change. Director of Public Works Colbert explained the appraisai:process'aiiii indicated that$4,000 is the maximum amount that can be assessed. Mr.Black inquired ab6tit Mayor::fo'#'iiionflict of interest. City Attorney Sheldon clarified the state law regarding conflict of.Jji144E 1-'Said that if a member of the Council has a direct financial interest in the outcome of a vp 3?:ffie-City Council the member is not entitled to participate in the discussion or the vote itself. Bud Lutz,2960 Egan Avenue,said he likes the gravel roads. He stated that if the road is paved up to the trees it will suffocate their roots and kill them. Cherie Coffman,1391 RanierUt ;:�&sftQ ,sFliipAthetic to the drainage problems. She indicated that she was in support of a fii}t'sfafidai'i L`�it jrEree#. Joe Harrison,2811 Beam Lane,asked fof,*§i explan6fibn as to why the cost estimate and assessment amounts have changed. Councilmerj l*r Awadi#explained that the overall project cost has decreased because a more detailed report has beeri•complef and the assessments have increased because formal appraisals were completed. Director of Public Works Colbert stated that the original amount was derived from a windshield appraisal. He further stated that since that time a detailed appraisal was performed. Mr.Harrison said that the street should be improved to full City standards. Steve Wills,2905 Egan Avenue,said he was in surgiit of option 1 and asked about the possibility of constructing a narrower street. He suggested that a fouay stop sign be installed at the intersection of Egan Avenue and Burnside Avenue:•:;:-:•:•::::: :: :::::::::::::::::::::::::::::::: Chris Marquette,2976 Burnside Avenue,also asked'about street width. Director of Public Works Colbert stated that street width is a construction design dRt�that could be taken into consideration if the project is approved. He said this would not affect the assO�ftents to the properties. He added that street projects have been completed in several existing neighborhoods and the City works very hard to min�the impacts to the trees and vegetation. EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 20,1998 PAGE 5 Dick Coffman,1391 Ranier I.a4.9tated that he woUM:Jike to see the road improved now and noted that he would prefer a narrower mad. Tom Flanagan,2945 Egan Avenue; tec'Ahat :Ie :Oot in support of the project,but if the City Council is going to do the project it should liet#c�1 :i@ig "' There being no one else wishing to speak,Acting Mayor Masin turned the discussion back to the Council. Councilmember Wachter stated :f1 Cwt 1►5#ig? e plan would be to approve option 1 aEd improve the street to full City standards:'Couiici Eii 6 AiW'da said that she would not support option 1 because the costs to the City are too high. She fitsther saicB*would support option 2,a 2"bituminous surface or 3,no improvement. Councilmember Masin comment} l:t&fihe + irality/drainage issues should be addressed. Councilmember Wachter stated that the'i,fer issues:w4:heed to be addressed regardless if the project is approved or not. He said the time has come to improve the streets in this neighborhood. Councilmember Blomquist stated that there are many unanswered questions. She added that she is concerned about the drainage issue and the impact to the pond,trees and vegetation. She said she is concerned with the increase in the assEi Sent amount. She asked how much of the assessment is classified as a capital improvement and:#itk noch.is classified as repair. Councilmember Blomquist moved to.continue'Piiiject 717R and requested a waiver to allow the City Council to view the appraisals. The mcii*n fa#ed.fof:ljk*of a second. Councilmember Awada stated::tt#t:.ie:Ctiiincil agrees that option 1 is probably the preferred alternative,but she added that the Couftcil cannot assess more than$4,000 and does not want to incur one half million dollars of the project cost. Councilmember Blomquist said that she feels there are other options and added that the information in the appraisals will help the Council make a decision. City Attorney Sheldon commented that state law provides that if the City Council wants to assess the adjoining properties for any or all of the cost related to a public improvement project the total amount cannot exceed the market value of the�oeie :iii*i&**Y*pei .that you are assessing. He noted that state law does not differentiate in terms of a6oi[pitai-6t-*r is iii�}eet with regard to defining public improvement project. Councilmember Wachter moved,Councimber M*#in seconded a motion to close the public hearing and approve Project 717R,(Country Hox&HeightS:;�:$treet Improvements),Option 1-full City standard street,and authorize the preparation of detailed plans and specifications. Aye: 2 Nay: 2 (Councilmembers Awada and Blomquist opposed). The motion failed. Councilmember Awada moved,Councilmember Masin seconded a motion to close the public hearing and approve Project 717R,(Country Home Heightfi y:$treet Improvements),Option 2-2" bituminous overlay,and authorize the preparation of detai .plans and specifications. Aye: 2 Nay: 2 (Councilmembers Blomquist and WacJiteL.9p oseci).,..�h -motion failed. Councilmember Awada stated%'iaE's.%% 6elieves'ttie'toad should be improved with a 2" bituminous overlay to resolve the gravel problem,reduce�K loss that would occur with a 32'street and save on maintenance costs. She said that she could not support the City spending one half million dollars on this project. Acting Mayor Masin turned the meeting back to Mayor Egan. EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 20,1998 PAGE '998 C ZENDARzYEAR> TX�04th OkdANIZATIONAL BUSINESS A. ADVISORY COMMIS4- APPOINTMENTS: 1. Economic Development Coi"} Bgyjri ::Calvin Clark was re-appointed to a three year term;Lee Ashfeld and Margaret Tilley were appointed to three year terms. 2. Advisory Planning Commission: Steven Burdorf and Jerry Segal were re-appointed to three year terms;Greg Stgipin$er was appointed to a three year term and Gary Huusko was appointed to a on [3tBsxie tiz##�yc::::` 3. Solid Waste Abatement Coma ion: MEgan moved,Councilmember Masin seconded a motion to re-appoint gimes Orcutt.and Ron Moening to three year terms and appoint Thomas Petrilli to a lj�**�ear terM..:;Ae: 5 Nay: 0 Councilmembers conciiiied that the'rratididates who were not appointed to a commission should be contacted regarding the one year alternate vacancy on the Solid Waste Abatement Commission and advertisements should also be placed in the local newspapers. 4. Burnsville/Eagan Tel.O>mxnunications Commission: Councilmember Awada moved, Councilmember BlomgAU(:Seao ded a motion to re-appoint Jerry Sowells to a one year alternate term. Aye: 5 5. Airport Relations Commis*n: Lar►qg:.$$,>a'c ha was re-appointed to a three year term; James Gallagher and Tom.Peclers00*0Y re'appointed to three year terms. Councilmember Awada moved,Coun ie�i#liet'Wachter seconded a motion to appoint Nadim Zoberi to a one year alternate teriii::'Aye: 5 Nay: 0 6. Advisory Parks Commission: Daryle Petersen,John Rudolph,Nelson Mark Filipi and Barbara Johnson were re-appointed to three year terms. Councilmember Blomquist moved,Councilmember Awada seconded a motion to appoint Bonnie Karson to a one year alternate term. A.'.e:�:�::�a'�:��::SI:::;:;:;:::::;:;:::;: Y.;. ;. B. ACTING MAYOR: Mayor Ega i:appointe -C—ouncilmember Wachter to serve as Acting Mayor in his absence at City Cotiltitil meeUptgs and other activities pertaining to the City of Eagan. Councilmember Aw :moved;: uncilmember Blomquist seconded a motion to ratify the appointment of CogalmemW.:Wachter as Acting Mayor. Aye: 4 Nay: 0 (Councilmember Wachter abstained) C. OFFICIAL LEGAL NEWSPAPER: Councilmember Awada moved,Councilmember Masin seconded a motion to approve the retention of Dakota County Tribune/This Week Newspapers as the City's official legal ne*&per. Aye: 5 Nay: 0 D. CITY COUNCIL MEETINGS:-Councilmember Wachter moved,Councilmember Blomquist seconded i j3t34rr:#i:RpliY t}ii 1998 Schedule of Council Meetings,as modified,designating tie fiist'arii4'tliiriftL-sdays of the month at 6:30 p.m.for regular City Council meetings,with the exceptioo-of March 3,wherein the date of March 2 was approved as the alternate date and Nove4i r 3,wherein the date of November 2 was approved as the alternate date. Aye: 5 Nay: 0 E. CM COUNCIL MEETING PROCEDURES: Councilmember Awada moved, Councilmember Masin seconded a motion to approve the guidelines/handout for public EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 20,1998 PAGE 7 presentations and pub a participation in Citg.-Itouncil meetings as presented. Aye: 5 Nay: 0 F. COUNCIL STANDINCyJ IITEE.A#' D REPRESENTATIVE APPOINTMENTS: Mayor Egan recommended:, ouncibnembers to serve on standing committees: Finance Committee: Councilmember Masin(Chair)and Councilmember Awada Public Works Committee: Councilmember Wachter(Chair)and Councilmember Blomquist Personnel Committeef*.;t t7jjifie (Chair)and Mayor Egan Councilmember Wachter movect to'uncilnieiiiber Masin seconded a motion to ratify the standing committee appointmej Aye: 5.:: y: 0 Minnesota Valley Tras ;�4aiorit ; gri'Councilmember Masin School District#191: Councilmember lvlasm School District#1%: Councilmember Blomquist School District#197: Mayor Egan Dakota County League of Governments: Councilmember Awada History Committee: Qouncilmember Wachter and Councilmember Blomquist Municipal Legislative:jb�ssion: Mayor Egan Councilmember Awada mo.ecl;'foitlember Masin seconded a motion to approve the Council representative pt itions. 1Kye:...5.:-Nay: 0 G. OTHER APPOINTMENT 1. MASAC Represent'a'tives. Councilmember Awada moved,Councilmember Masin seconded a motion to approve the appointment of Lance Staricha and Jon Hohenstein as members and directed the Airport Relations Commission to make a recommendation for the alternate position. Aye: 5 Nay: 0 2. City RepresentatiXetta:.]Ugan:Ci ttty'j:i?ati and Visitors Bureau Board of Directors. Councilmember Awada riioveii; o'iiiic if[ :f iter Wachter seconded a motion to approve the appointment of City Admini.�ator Heogess to a two-year term. Aye: 5 Nay: 0 3. Special Advisory Committe4#-iCounci6 mber Blomquist moved,Councilmember Awada seconded a motion to approve the it Pointment of Councilmember Blomquist and Councilmember Awada to continue serving on the Zoning/Comprehensive Guide Plan Update Committee. Aye: 5 Nay: 0 Councilmember Masin stated that the City Council had discussed reviewing the benefits of continuing City membership in the Dakota County Econor :Development Commission at a work session. Mayor Egan said he would like Scott Beckman to'aiitress the advantages of membership in the partnership at a work session in conjurrCtlQtr f ly s1ge ;4*Msions. bib BUSINESS RECONSIDERATION OF PRELIMINARY S'i*DIVISION,CONFIRMATION OF FINDINGS OF FACT,CONCLUSIONS&RESOLUTION OF DENIAL JON PAUL HERBST(CAIN ADDITION) City Administrator Hedges provided an overview on this item. EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 20,1998 PAGE 8 Jon Paul Herbst,applicant,stai�.4 that he talked to 1VIiK Hill and she indicated that she would prefer that Mr.Herbst keep his lot oper-'Ad not build on it'.::M. noted that the house will be a nice improvement to the property. Carol Hills,2880 Sibley Hills Drive,coeiit,2d that her attorney informed her that if Mr.Herbst subdivides his property and builds a house on the lot adjacent to hers it will devalue her property. She said the lot is too small and if a house is built where Mr.Herbst is proposing it will appear as if it is in her front yard. Kim Hills,Mrs.Hills'daughter,reiterated that this will devalue her mother's property. Councilmember Wachter state$6t**:-jw;r o ie Ai the site so he could visualize the impact of Mr.Herbst's proposed home. He said he feels theme wi13: ibt impact Mrs.Hills'lot since the lots are extremely large. He added that although he did not vote iri'tavor of this proposal the first time he was willing to support the request now. He further AiMed that:a oss would be acceptable from either Skyline Drive or Sibley Hills Drive. Councilmtbei•A.�a.Ac3 conctl with Councilmember Wachter. Councilmember Masin said she was not willing to make this change to that area. Mayor Egan stated that the findings for denial are still supportable and noted that the main issues have not been resolved. He also noted that the proposed subdivision is denser than three units per acre,it circumvents the City Code,the location of the house is inappropriate and the request has been objected to by an adjacent neighbor. Councilmember Masin moved,ivla}igFg :seconded a motion to deny a Preliminary Subdivision(Cain Addition)for 2 lots located o.h ap fY t ately.6 acres,located at 2890 Skyline Drive, west of Sibley Hills Drive,north of Skyline 6iive,and east.of:Rustic Hills Drive in the NE 1/4 of Section 33. Aye: 3 Nay: 2 (Councilmembers Awada and Wac1#te tz i iosed) Councilmember Blomquist raiSi iji7istion regarding the relationship between the Zoning Code and the Comprehensive Guide Plan. Mayor Egan explained that the Zoning Code specifies width and area requirements as performance standards for individual parcels while the density ranges of the Land Use Guide Plan speak to the aggregate density of an entire development plan. Councilmember Awada movW,.Cau c9m.emhe;Masin seconded a motion to approve Findings of Fact,Conclusions&Resolution of DieiciW* .'4 ;1ie:Ps UmirlA -.Subdivision requested by Jon Paul Herbst (Cain Addition)located at 2890 Skyline Drive in t....e 1/a'otection 4. Aye: 4 Nay: 1 (Councilmember Wachter opposed) �tE��USIiv$ : RECOMMENDATION,AIRPORT RELATIONS COMMISSION, METROPOLITAN COUNCIL COMMENTS,COMPREHENSIVE GUIDE PLANNING FOR AIRPORT NOISE ZONES City Administrator Hedges provided an overview:bj*this item. Councilmember Blomquist commented on the letter to the Metropolitan Council and i;ditested that a resolution be attached and signatures of all Councilmembers be Councilmember Blomquist moved,Councilmember.Awada seconded a motion to approve a recommendation by the Airport Relations Commission to:ifi&ide comments to the Metropolitan Council regarding noise sensitive planning and development props;sii d for the airport noise zones southeast of the airport. Aye: 5 Nay: 0 EAGAN CITY COUNCIL MEETING M NUTES;JANUARY 20,1998 PAGE AMENDMENT,CITY CODE CHAP R'6: `I;GAItBAG"!~;.1LEFUSE AND RECYCLING HAULERS REDUCING THE MAXIMLT?Q: LUMBER OF RE5l:EfENTIAL HAULING LICENSEES• TO REFLECT THE CURRF.A.NUMBER City Administrator Hedges provi"."' t; *iii this item. Councilmember Awada moved,Councilmember Masin seconded a motion to approve an ordinance amending City code Chapter 6.37 concerning garbage,refuse and recycling haulers to reduce the maximum number of residential hauling licensees as presented. Aye: 5 Nay: 0 PRELIMINARY SUBDTVISIONOI l'}I i.USE PERMIT,DR. SHIELA MEGAN (TOWN CENT%RE 7� "LA Ir1V`Tl' fi�T ADDITION) City Administrator Hedges provided an.:t ?erview onthis item. Senior Planner Ridley gave a staff report. Dr.Shiela Megan indicated,that she ifti ded to -:jiger facility for her business and added that she has also received many request:.W bQ&dii ;WUWL5t.. Councilmember Masin moved,Councilmember Awada seconded a motion to approve a Preliminary Subdivision(Town Centre 70 Twenty-first Addition)consisting of one lot and one outlot on 6.9 acres at the northwest corner of Denmark Avenue and Duckwood Drive,subject to the following conditions: 1. The developer shall cdiit*-* :these standard conditions of plat approval as adopted by Council on February 3,199 :::::::::::::::::•:•.. Bl,B2,C1,C2,C4,15�and s:•:::::::::::::::::: 2. The property shall be 3. Additional storm sewer along the lot line between Lot 1 and Outlot A,as shown on the preliminary drainage plan,shall be constructed at the time of future parking lot expansion on Lot 1 or with a service drive extension across Outlot A to access Denmark Drive. 4. With future parking ltif*c;XP fiSloft:irt:fltei"O** +west corner of Lot 1 (Phase 3)or future development on Outlot A adjaceap Lot 1;:a::shared service drive to provide access to Denmark Avenue shall be cons tM**Oed. 5. An ingress/egress easement across Outlot}#c;�hould be provided prior to final subdivision approval to ensure access to Denmark Avenue for Lot 1,Block 1 in the future. 6. The final plat for this subdivision shall dedicate additional drainage and utility easement over Pond JP-66 to incorporate the require.4-. gh water level of the pond plus two feet. 7. The landscape plan shaR :: .geyised;.tQ.lade additional overstory trees about every 50 feet along Denmark i e hf i�Y ieia : *.!$ation shall be provided for all landscaped areas. Sod shall be used for turf establishment within three fee of all paved surfaces as required by the City Code. All plant mats must meet the minimum specifications of the landscape ordinance. 8. A photometric site lighting plan shall be submitted prior to final subdivision approval. Light levels shall not exceed one foot-candle at the property line,and fixtures shall be EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 20,1998 PAGE 10 shielded and directed Cja%iiwarcT to mnmTisibility of the source of light from off the property. 9. An addendum to the Tovitii:Gentre Sign r-went restricting the pylon sign on this site to a shopping center ideriti ei}dDt�t ar: jkr•�i'use sign shall be submitted to the City Attorney for review and appfovaf: or#o final subdivision approval. Aye: 5 Nay: 0 Councilmember Awada moved,.L 9.tw4;r q nber Malin seconded a motion to approve a Conditional Use Permit to allow constrtWxi teaianic with boarding on proposed Lot 1,. Block 1,Town Centre 70 Twenty-first Addition,sttb�ect fo tltllowing conditions: 1. Building materials shall be as shy on the:rliminary building elevations and materials shall be a beige_pz tx4:cdd .sch�i 2. Only one ground sign shall be allow6d:`All signs shall comply with City Sign Code requirements. The directional sign shall not exceed six square feet in area. 3. The pylon sign shall be an area identification or shared user sign only. 4. Animals being boardedft,.0 be kept inside the building,with outdoor exercise time attended by hospital stat€ ::&? is shall not be kept outside or left outside unattended. Animals shall be exercised oiifdcto :-&1 .'between the hours of 7:00 a.m.and 10:00 p.m. Aye: 5 Nay: 0 .EGISLATIr -M*-*GOVERNMENTAL AFFAIRS City Administrator Hedges commented on the upcoming Dakota County League of Governments breakfast. Councilmember Awada said that although she was the City's representative to the League of Governments last year there were only two or three meetings held and she did not receive any information inviting her to attend. City Administrator Hedges noted that there are a lot of other committees competing for people's tirti :#� #t�er:iikt ;f3iat the League of Governments group needs to regroup and discuss its goals. Couiicil ii'rifief.8lorrigiii::flaid that there seems to be duplication of meetings by the various groups. City Administrator Hedges commented ist :the Da'gta County League of Governments'position on sales tax. He said that the effectiveness of preparing potion statements reflecting the views of Dakota County will be re-evaluated by the Dakota League of Governments. POUND TABLE Councilmember Wachter asked if it is possible to 0.tie overhead camera working properly for the use of visual aids at Council meetings. City Administ� Hedges stated that staff has been and will continue working to correct the problem;:;:;:;::::: :::::;:;:•:•:•:•:•::: Councilmember Wachter commented on the drainage of storm water from the Pond DP-15 into LeMay Lake. He added that he would also like further intimation on the advantages of membership in the Dakota County Economic Development Partnership. 17nquired if the Wallace Group had prepared a news release on the Country Joe lawsuit. City Administrator Hedges stated that information was sent out to four newspapers. Councilmember Wachter noted that positive press should be given to the City by the media and not only negative press. He mentioned that deregulation is making a lot of changes in the electric industry. He further mentioned that the City of Philadelphia receives rent on electric poles. He EAGAN CITY COUNCIL MEETING MINUTES;JANUARY 20,1998 PAGE 11 stated that staff should be empowered tgfivesligate the saves and benefits that may be realized by using a low wattage red bulb in signal 9khts. He commente'ifo-ni an organization called Customers for Electric Choice. Councilmember Awada said that S#i�: ft amber's series on deregulation of the electric industry. She commented on the City':iiii&41te:'She mentioned the article in the Informative Memo which was written by Rick Packer and said that he has the same perspective as the Eagan City Council with regard to regional growth planning. Councilmember Masin said that.a.cottectXQpy of the.NIVTA letter was printed in the newspaper this week. She mentioned that she atte1W.. V%'.'" burban Transit Association and representatives of the Metropolitan Council were: ttPse for* [liscussion on transit and transportation issues. . Councilmember Blomquist indicated sr* yv±6uld,I14k: able to attend the upcoming firefighters' banquet. City Administrator Hedges st�tt2cl t#a 'he or Egan will be attending the Rotary Art Gala that evening. HECK REGISTER Councilmember Wachter moved,Mayor Egan seconded a motion to approve the check register dated January 14,1998 for 1997 expense:I.1.ttlg amount of$1,158,125.22 and the check register dated January 15,1998 for 1998 expenses in&1eama 1A-,:o€;$538,385.32. Aye: 5 Nay: 0 jou>�trr. The meeting adjourned at 10:00 MLK Date City Clerk If you need these minutes in an alternative'fo=ui•sut'h'aslai'O" pi3iit Sraille,audio tape,etc.,please contact the City of Eagan,3830 Pilot Knob Road,Eagan,MN 55122,(612yi€P-4600,(;W- phone:(612)454-8535). The City of Eagan is committed to the policy that all persons have'..v* access to its programs,services,activities, facilities and employment without regard to race,color*;Creed,ren,national origin,sex,disability,age,sexual orientation,marital status or status with regard to public assistance:' MINUTE.&:�i='A'$ ECIAL MEEVNG OF THE ::IEAGAN CITY COUNCIL Eagan,Minnesota. A special meeting of the Eagan' Council was held on Tuesday, January 20, 1998 at 5:00 p.m. in the Eagan Municipal Center Community Room. Present were Mayor Egan and City Councilmembers Awada, Blomquist, Masin and Wachter. Also present were Planner Farnham, Associate Planner Dudziak, Senior Planner Ridley, Assistant to the City Administrator Hohenstein and City Administrator Hedges. TRUCM.G STUDY.. City Administrator Hedges sta}ec that Advisory Planning Commission, at their November/December workshops, revieWod..el�4*r4'g:*'Ond..pcz* al land uses for the four areas identified in the trucking study for further analysis;:::;#i ::+ tatei(::;i#Y,.. ;& staff is requesting direction on the APC recommendations/findings for land uses in each of tfr8`four study uses and direction as to the preferred method for approaching the property owners to discuss potential land use changes. Senior Planner Ridley stated that the four areas are identified as: 1) inappropriate for trucking uses due to size,2) access issues, 3) presence of significant natural features and 4) proximity to residential uses or visual corridors. Senior Planner Ridley stated that these areas were reviewed in greater detail by the APC in workshop meetings to examine existing uses and discuss pOtsntial. alternative uses that may require land use and/or zoning changes. Planner Farnham elaborated.on the-d" MIt-0eneral findings presented by the APC, stating that parcels within this study area are small 6 size making- :difficult to develop without lot consolidations. She further stated that access limitations aft ct;.sotite:bi:tti> :'.- perties since they front on state or county roadways and require certain access spaeirlg�Q01 iefrnes. Planner Farnham further stated that the APC also raised concerns about reguiding many:QI.:. 3'properties from industrial to business park for the purpose of controlling trucking and outside storage. She further commented that it was generally agreed that existing uses should be allowed to remain if the existing use is viable and would likely remain for the foreseeable future. Planner Farnham introduced the first study area,which is identified as the Burr Oaks area. She reviewed the parcels that the Apt~.1h0U6F3V0"1#::ire:;retained as industrial, those parcels to be reguided to business park and stated'tFtaf-"P'cltCLls:#1'8=-27:,iirid #29-39 could be either business park or industrial. City Councilmember Wachter was in p&ement yoth the recommendation of the APC that those parcels south of Yankee Doodle Road and east&:149 be ttguided from industrial to business park. City Councilmembers agreed and concluded that thoSeareas sttipti)d be business park and further that Parcels #18-27 and#29-39 should be guided as business park,recc'*' ing that the area is a gateway to the central area. Planner Farnham presented Area#2, referred to as the McKee area, stating that the APC is recommending that the parcels (#1-6) north of Knox Lumber would be changed to business park, while the parcels (#9-12) south of Knox would be changed to neighborhood business. Mayor Egan questioned why the land area north of Knox is not designated industri0:::;City Planner Farnham stated that it was the recommendation of the Advisory Planning Commission tha6 iiice these parcels are directly adjacent to the McKee residential, business park would:Es :;i'i#tit$: Mdtioivt.since there is no outside storage or trucking allowed in the business park zoning dW6t-*.:.t .O.OPOQiltfttuber Awada agreed with the proposed uses, stating that neighborhood business is a good designation.for the northwest corner of Lexington and Lone Oak Road. City Councilmember Blomquist stated that :yeas not in agreement with the single family properties that are currently located at the northwest come$'a:Lexington and Lone Oak being comp guided as neighborhood business. There was a general City Council consensus for the APC's recommendation for the-business park and neighborhood business uses as presented. Page 2/Eagan Special City Council Meeting': utes­ January 20, 1998 Associate Planner Dudit..presented d area #3, which is in the central area. She stated that the Advisory Planning Com it*1s,;•rgcq ft riding that the City retain industrial guiding on Parcels#7 and 8 and reguide Parcel#11 t8'liiig:paik. She further stated that their recommendation also includes guiding Parcels #1-6 for either business park or commercial uses, depending on market forces. City Councilmembers expressed concerns about Parcel#11; however, agreed that it should remain business park as recommended by the Planning Commission. There was agreement by the City Council that Parcels #1-6 should be redesignated to business park, but consider commercial if a proposal is presented. City Councilmember BlordgliiB :Stptp0:::thAt:;s1W::would not agree to a strip mall if that is presented as the commercial use. Associate Planner Dudziak presented detdifed area #4, which is the southeast industrial area, stating that the APC recommendation is tpBain indti;aatiial guiding for Parcels#3-11 and for Parcels #1 and 2, retain industrial guiding, howev.w.ccxt�5idOAWuro:tOguiding to allow a D-1 use. After a discussion of the parcels and recommendations � ::Alvis `' p bji�•. otji..3?li�fiii>rig Commission, it was the general consensus of the City Council that industrial would be preferred for''&II 11 parcels, however redesignation of Parcels#1 and 2 to D-1 would be given consideration on a case-by-case basis. Planner Farnham explained that all the changes that were given consideration by the Advisory Planning Commission are changes to the comprehensive guide plan and are not recommended for rezoning at this time. City Administrator Hedges' iitel.:::that the Advisory Planning Commission also recommended that the City contact each of•the proper:dwriers regarding the potential land use changes. He reviewed three options for approaching ttii property.ow?ess. City Planner Farnham recommended that Option#1,whereby meetings would be held:.y�ath: rq efl��:nii'iiers within each planning district to discuss the for *6 meetings. City Councilmembers concurred, stating potential changes, be used as the methodbjt that these areas would be analyzed is di*itti'ally to determine if any land use changes are warranted and further that any changes identified as part of the trucking study could be discussed in conjunction with those meetings. Mayor Egan thanked the staff and APC for their workshops and recommendations relating to the four areas identified in the trucking study.. He stated that no final decisions would be made until after the meetings are held with the propertytwirtS : SITE PLAN UPDA.VJDELTA;OEVELOPMENT City Administrator Hedges stater#16at direa in was given to Delta Development Inc. at the October 21, 1997 City Council meeting to present an appfGtion that proposes development adjacent to Beau d'Rue that includes all the parcels resulting in the redevelopment of the entire site. He further stated that Mr. Parranto has indicated, on behalf of Delta Development, that in order to redevelop the entire parcel, public assistance through the use of tax increment financing,will be necessary to offset the cost of acquisition and demolition of buildings on the site. Mr. Parranto presented a total layout for the Delta Development townhome proposal, showing which parcels: would require assistance by the City for acquisition. City Councilmember.;;;AcKi2ct#a:$Skeel.:. Aft:-;many units are proposed per acre with this development proposal. Mr. Parranto st ifEsi# f::t e:�ijgj#0t consists of 25 acres, 202 units, which is a breakdown of 8.4 units per acre. City Councilmember Awada further asked if tax increment financing is necessary. Mr. Parranto stated that in order to remove*:'66dsting buildings, the cost of demolition and acquisition of certain properties that are not considered wil#rig sellers, public assistance will be necessary. City Councilmember Masin stated that considering this proposal is premature and should wait to see how the development fits into the findings of the Greater Cedarvale area task force. City Councilmember Awada asked if tax increment financing is feasible for this proposed project. City Administrator Hedges Page 3/Eagan Special City Council Meeting iJi6ffilAs"' January 20, 1998 stated that the staff, along with the Dakot*4qunty HRA, h?ve.een preparing a feasibility study to address the possibility of using tax increment fin6*q*..t�g::fgr.;#*::.3feater Cedarvale area. Assistant to the City Administrator Hohenstein stated that an ass �sg"'t�i4"t**:-'. the parcels located in the Cedarvale area with the exception of two parcels do meet the test for taz increment financing. He further stated that a question for consideration by the City Council is whether the entire Cedarvale area should be considered for redevelopment and use of tax increment financing with or without the residential proposal. After further discussioni::K..Woi*:'*greoc#.# ;.A:mgjority of the City Council that the developer should be allowed to proceed with andevelopment on the south side of Beau d'Rue,stating that this tract of land is a transition> c residel housing to the commercial development. City Councilmember Masin objected,stating thatdirectiod'sttould be given until the Cedarvale task force completes their analysis. In summary, Mayor Eq i 5�;tated ftf4irection is given to staff to proceed with the tax increment financing district analysisEf»If'afu4Ros # ;:>✓ity Councilmember Awada stated that it will be necessary to calculate the numbers:i:t.... ort b.iW-bP.itiYe finalizing the feasibility for the use of TIF. oti Assistant to the City Administrator Henstein stated'fti'at the analysis will determine whether TIF can generate enough tax dollars to make the project work. Direction was given to the City Administrator to write a letter to Delta Development indicating that the City of Eagan is giving consideration to tax increment financing that would be considered to facilitate redevelopment if an applicatim.is.presented for the 25 acre proposal. Mr. Parranto thanked the City Council for their direction. Mayor::tggit.:S%tated that there will be public hearings before the Planning si'd'e Commission and City Council to further corirtfis.deq�Ippment proposal as presented. Mayor Egan adjourned the soiecial work ses�i6fi to executive session. £X QT-WE SESSION There was an executive session held at 6:25 p.m. to consider labor negotiations relative to collective bargaining. The executive session ended at 6:30 p.m. ADJOURNMENT The meeting was adjo"��:::;:::::::: Date City Clerk TLH MINUTES OFA SPECIAL ME ''.*NG OF THE LAGAN CITY COUNCIL Eagan,Minne #>i98 A special meeting of the Eagan City Council was held on Tuesday, January 13, 1998 at 4:30 p.m. at the Eagan Municipal Center building. Present were Mayor Egan and City Councilmembers Awada,Blomquist,Masin and Wachter. Also present was City Administrator Hedges. ADVISD3Y: Qiif !d;38xlq�y#I�ffERVIEWS City Administrator Hedges stated. itt the Clift Council received twenty-sbc (26) applications from individuals who are seeking either reappointment or *''*ointment to an advisory commission. He further stated that twenty-two(22)individuals areas heduled-? len (10) minute interviews beginning at 5:00 p.m. City Councilmembers discussed ftJoy t fpt:thse:.iA»ews after discussing sample questions that were provided by the City Administrator::':'.-::::::':*-:::**:::::" Mayor Egan welcomed each of the twenty-two (22) individuals seeking an advisory commission appointment. After a two to three minute presentation by each applicant on why they would like to be an advisory commission member, questions were asked by the City Councilmembers. Following each interview, Mayor Egan thanked the candidate and indicated that the appointment would be made at the City organizational meeting schedutoo:#or the next regular City Council meeting on January 20, 1998. There being no further busir s,the. eeft,#as adjourned at 9:15 p.m.. Date City Clerk TLH MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 30, 1998 SUBJECT: AGENDA INFORMATION FOR FEBRUARY 3, 1998 CITY COUNCIL MEETING r1.0PT 14. 3 / ' 'Rb1` After approval is given to the February 3, 1998 City Council agenda, the minutes of the January 20, 1998 regular City Council meeting, and the minutes of the January 13, 1998 and the January 20, 1998 special City Council meetings, the following items are in order for consideration. As of packet dictation, the minutes of the Advisory Planning Commission were not available. These minutes will be distributed with the Additional Information packet on Monday. Agenda Information Memo February 3, 1998 Eagan City Council Meeting ............................................................................................. ............................................................................................. ............................................................................................. JTtiII<153BIIS A. UPDATE BY EAGAN LEGISLATIVE DELEGATION ACTION TO BE CONSIDERED: There is no formal action on this item. FACTS: • A legislative discussion is planned with Senator Wiener and Representative Pawlenty at the Special City Council workshop scheduled immediately prior to the regular meeting. Representative Commers and Metropolitan Council representative Kevin Howe are unable to attend either the special work session or the regular Council meeting. • Senator Wiener and Representative Pawlenty will provide an update on the 1998 legislative session. ATTACHMENTS: • Please refer to the agenda packet, including attachments, for the February 3 Special City Council meeting. 02 Agenda Information Memo February 3, 1998 Eagan City Council Meeting B. EAGAN HOCKEY ASSOCIATION, presentation ACTION TO BE CONSIDERED: It would be appropriate for the Mayor to accept the funds on behalf of the City. FACTS: • Representatives of the Eagan Hockey Association, including Mickey Sparks, Association President, will be at the February 4 Council meeting to present a check in the amount of$50,000 to the City. • The association has previously agreed to help fund the second ice sheet both through donated in kind services and with cash funds over the next ten years. This is the first installment of that commitment. • The association wanted to present the first installment with the award of the contact for the first bid packages, but were not able to be present at the last Council meeting when bid packages one and two were awarded. • The remaining bids are to be opened on February 10 for award at the February 17 Council meeting. CONCERNS: None Agenda Information Memo February 3, 1998 Eagan City Council Meeting NT T1 The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. PERSONNEL ITEMS Item 1. Resignation/Street Maintenance Supervisor ACTION TO BE CONSIDERED: To accept the letter of resignation from Tom Struve, Street Maintenance Supervisor. Item 2. Resignation/Planner ACTION TO BE CONSIDERED: To accept the letter of resignation from Shannon Tyree,Planner. Item 3. Part-Time Seasonal Warming House Attendant ACTION TO BE CONSIDERED: To approve the hiring of Travis Wielinski as a part-time seasonal warming house attendant. Item 4. Part-Time Seasonal Pre-Kindergarten Instructor ACTION TO BE CONSIDERED: To approve the hiring of Sara Weseley as a part-time seasonal pre-kindergarten instructor. Agenda Information Memo February 3, 1998 Eagan City Council Meeting B. RESOLUTION, SOLID WASTE ABATEMENT COMMISSION, BUSINESS RECYCLING & WASTE PRODUCTION RECOGNITION PROGRAM ACTION TO BE CONSIDERED: To approve a resolution in cooperation with other Dakota County cities to support a recognition program for businesses that recycle within the County as presented. FACTS: • The Solid Waste Abatement Commission is supporting an initiative together with other Dakota County cities to develop a recognition program for business recycling. • Dakota County and the city solid waste advisory groups see a value in this program being uniform across the communities in the County and wish to work cooperatively on it. • Any costs associated with this project would be incorporated in the County's solid waste funding program. ATTACHMENTS: • Staff memo on page�. • Resolution on page--�2—. MEMO city of eagan TO: Jon Hohenstein,Assistant to the City Administrator FROM: Joanna Foote, Communications/Recycling Coordinator DATE: January 22, 1998 SUBJECT: Business Recognition Program,Resolution For the past few years, the City of Eagan Solid Waste Abatement Commission has been discussing the idea of creating a program with the purpose of recognizing the attempts of local businesses to reduce and recycle waste. Discussion of this program has also taken place with Recycling Staff of other Dakota County Communities at recent Local Solid Waste Staff meetings. All of the cities involved in the discussions have indicated interest at this point in keeping this a consistent program throughout the county. The program is intended to be a recognition of businesses which have implemented a recycling program or offer the sale of products made from recycled material, rather than a regulatory program. Stickers and certificates to be placed in the window or lobby of the business and a possible annual advertisement recognizing all participating businesses are being considered. Businesses will be able to nominate themselves or be nominated by another business, customer, or refuse hauler, the business would then need to certify that they do have a recycling program on-site or offer products made from recycled material. The following resolution has been distributed to all of the cities in Dakota County with the hopes of approval by each City Council. It has been further proposed by the City of Eagan Solid Waste Abatement Commission that the cities collectively approach the County Solid Waste Management Advisory Commission with the hopes that the County will adopt this as a County funded program. I will keep you informed on the progress of this program based on the involvement of the other communities. If you have questions or concerns regarding this issue please feel free to contact me. Attached is a copy of the resolution the Commission and Staff would like to have the City Council give consideration for approval at the February 3 meeting. 4cling/Co=umcations Coordinator 6 RESOLUTION CITY OF EAGAN BUSINESS RECOGNITION PROGRAM WHEREAS, the cities of Dakota County recognize that businesses are important to the community; and WHEREAS,the community has shown its commitment to waste reduction; and WHEREAS, recognizing businesses which have a recycling program on site or offer products made from recycled materials would allow residents to continue their waste reduction efforts, expanding from their own homes to the places they do business; and WHEREAS businesses are proud of their waste reduction programs and would like to make their patrons aware of their efforts; and WHEREAS, advertising business recycling programs would promote waste reduction as a positive program both economically and socially; and WHEREAS, the cities of Dakota County would like to keep this recognition consistent throughout the county; NOW, THEREFORE, BE IT RESOLVED that the Cities of Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Lilydale, Mendota, Mendota Heights, Rosemount, South St. Paul, Sunfish Lake and West St. Paul propose to implement a Business Recognition Program, consisting of a window sticker and annual publication, available to any business within Dakota County able to certify that a recycling program has been implemented on-site or that they offer products made from recycled material. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this_day of , 1998. 7 E. J. VanOverbeke, City Clerk Agenda Information Memo February 3, 1998 Eagan City Council Meeting C. RESOLUTION. APPROVING THE TRANSFER OF CONTROL OF AND CERTAIN OWNERSHIP INTEREST IN A CABLE TELEVISION FRANCHISEE TO CCTC HOLDINGS, INC. ACTION TO BE CONSIDERED: To approve the transfer of the cable franchise from US West/MediaOne (d/b/a Meredith Cable) to CCTC Holdings, Inc., d/b/a Charter Communications. FACTS: • In the fall of 1996, the City approved the transfer of ownership of Meredith Cable to Continental Cablevision, and subsequently to US West/MediaOne. At that time, it was understood that the FCC had granted US West "special relief' to own and operate the system on an interim basis. • In May, 1997, US West announced they had entered into a purchase agreement with Charter Communications. On 7/16/97, Charter officially filed the FCC 394 Form initiating the 120 transfer review process. The City authorized the Burnsville/Eagan Telecommunications Commission to conduct the review process and provide a recommendation to the Cities regarding the transfer. Due to delays beyond the control of the Commission, the review period was extended until the Member Cities' first meetings following the Commission's January 22 meeting. • In November, the Commission's Legal Counsel, and financial/technical consultants noted there were four major reasons to deny to the transfer. However, over the last two months, Charter has successfully addressed each of the concerns by either removal of the issue and/or the provision of guarantees to alleviate the concern. As such, at the Commission's January 22 meeting, Legal Counsel and staff recommended the Commission provide a recommendation to the Member Cities to approve the transfer at their first meetings in February. The Commission subsequently, officially recommended that the Member Cities approve the attached Resolution Approving the Transfer at the Member Cities' first meetings in February. ISSUES: • As US West intends to split off its cable holdings/operations into a separate legal entity owned by MediaOne, US West filed a petition with the FCC, requesting an extension of the"special relief' waiver. If the FCC grants the petition, then it is US West's intention for MediaOne to own the cable system. However, if Charter receives approval from all localities, it can close the deal within ten days, which it intends to do. (Burnsville and Eagan would be the final localities to act.) If Charter closes before the FCC issues a ruling, then Charter would be the City's new operator. If the FCC rules prior to the closing, then US West can void the agreement. While these activities may impact the cable franchise, they have no direct legal bearing on the transfer resolution consideration before the Member Cities. ATTACHMENTS: • Resolution on pages_t through �� . CITY OF EAGAN RESOLUTION RESOLUTION APPROVING THE TRANSFER OF CONTROL OF AND CERTAIN OWNERSHIP INTERESTS IN A CABLE TELEVISION FRANCHISEE TO CCTC HOLDINGS, INC. WHEREAS, on or about July 15, 1997, CCTC Holdings, Inc. ("CCTC") submitted FCC 394, "Application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise" ("FCC 394"); WHEREAS, the FCC 394 requests consent for CCTC and/or certain subsidiaries thereof to acquire ownership of Group W Cable of Burnsville/Eagan, Inc., d/b/a Meredith Cable ("Meredith"), a wholly owned subsidiary of North Central Communications Corporation ("NCCC"), a wholly owned subsidiary of MediaOne of Delaware, Inc., ("MediaOne"), a wholly owned subsidiary of US West Media Group, Inc., a wholly owned subsidiary of US West, Inc. ("US West"); WHEREAS, the FCC 394 request more generally indicated that CCTC and/or subsidiaries thereof seek to acquire complete ownership and control of NCCC and all subsidiaries thereof including all entities d/b/a Meredith Cable; WHEREAS, the Burnsville/Eagan Telecommunications Commission ("Commission") is a municipal joint powers consortium consisting of the municipalities of Burnsville and Eagan ("Member Municipalities"); WHEREAS, the Joint and Cooperative Agreement creating the Commission authorizes the Commission to undertake all tasks necessary to coordinate, administer, and enforce the Franchise of each Member except for that authority and those tasks specifically retained by a Member; WHEREAS, the City of Eagan ("City") is the franchise authority in this proposed transaction. WHEREAS, legal counsel for the Commission has conducted a complete and thorough review of FCC 394 and certain supporting documentation, requested additional information related to these transactions, was provided portions of the additional information requested, and engaged in numerous discussions, meetings, and exchanges of correspondence related to these transactions; WHEREAS, legal counsel for the Commission prepared and submitted to the Commission and the Member Municipalities a thorough and detailed Report, Analysis and Conclusions dated October 29, 1997 ("Report"); 9 1 WHEREAS, the Report concluded that there were the following reasonable bases for withholding consent to the FCC 394 request and thereby denying those transactions: a. The existence of a Non-Competition Agreement in violation of the spirit and intent of federal law and direct contravention of the FCC Order regarding the divestiture of the systems; b. Failure to provide adequate documentation of a financial plan for the purpose of analyzing its reasonableness and economic viability; C. Failure to provide sufficient financial guarantees regarding the ongoing operation and capital expenditures required of the cable systems and associated franchises; and d. Failure to demonstrate that the entity which will provide all management services, Charter Communications, Inc., on behalf of CCTC is obligated to or otherwise will continue to provide management services during the term of CCTC's ownership of the cable systems, if any. WHEREAS, CCTC and Charter Communications, Inc., ("CCI"), its managing entity and representative in the transfer review process, have provided to the reasonable satisfaction of Commission's legal counsel the following agreements, representations and guarantees in response to the above bases for withholding consent: a. CCTC has agreed to waive any rights it may have related to the Non-Competition Agreement referenced in the Report. b. The CCTC guarantee of performance of the Member Municipalities' franchises will be supplemented with a guarantee of performance from CCI acceptable in form and substance to Commission's legal counsel. C. CCI has agreed not to withdraw as manager of the system serving the Member Municipalities for as long as CCI is in an equity ownership position of the systems. WHEREAS, the Commission recommends to the City the adoption of this Resolution Approving the Transfer of Control; NOW, THEREFORE, BE IT RESOLVED THAT, the City hereby: 1. Accepts the Report but concurs with the Commission's subsequent recommendation to consent to the consummation and closing of the transactions contemplated in and consistent with FCC 394, specifically conditioned upon receipt of written confirmation of the agreements of CCTC and CCI delineated above; and 2. FURTHER, specifically conditions this approval upon the reimbursement of all Commission and Member Municipalities' expenses associated with the evaluation and approval of this transaction; and /0 2 3. FURTHER, directs the Commission to review and adopt, modify, or reject the final written report of legal counsel, consistent with this Resolution, and, if adopted, make such final report a part of the record hereof. This Resolution is passed and adopted by the City this day of , 1998. Motion by: CITY OF EAGAN CITY COUNCIL Seconded by: By: Those in Favor: Its Mayor Those Against: Attest: Its Clerk Dated: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 3RD day of February, 1998. E. J. VanOverbeke, City Clerk Agenda Information Memo February 3, 1998 Eagan City Council Meeting D. RECEIVE PLANS & SPECIFICATIONS,AUTHORIZE ADVERTISING FOR BIDS, FIRE ADMINISTRATION BUILDING PROJECT ACTION TO BE CONSIDERED: To approve the plans and specifications for the Fire Administration Building Project and order an advertisement for bid opening to be held at 10:30 a.m. on March 10, 1998. FACTS: • The proposed project involves the demolition of the existing Fire Administration Building and the construction of a new Fire Administration and Training Facility at the existing location at the intersection of Pilot Knob Road and Wescott Road. • The City Council previously authorized the preparation of detailed plans and specifications which have now been completed and are being presented to the City Council for their con- sideration of authorizing the competitive solicitation of bids. / 2— Agenda Information Memo February 3, 1998 Eagan City Council Meeting E. EXTENSION FOR RECORDING FINAL SUBDIVISION, EAGANDALE CORPORATE CENTER NO.2–SKYLINE DISPLAYS ACTION TO BE CONSIDERED: To approve a 60-day extension for recording the Eagandale Corporate Center No. 2. Final Subdivision. FACTS: • At its regular meeting on November 18, 1997, the City Council approved the Eagandale Corporate Center No. 2 Final Subdivision. Due to difficulties with the Dakota County Examiner of Titles, Skyline Displays, Inc. has been unable to record the Final Subdivision. • Skyline Displays anticipates resolution with the Dakota County Examiner of Titles within the next 30 days, and therefore, is requesting an extension of 60 days for recording. • Skyline Displays is anticipating a spring construction start with occupancy in the first half of 1999. BACKGROUND/ATTACHMENTS: (1) Letter from Skyline Displays Attorney dated January 23, 1998, pages through /-3 ROBERT L.HOFFMAN LARKIN, HOFFMAN, DALY & LINDGREN, LTD. WILLIAM C.GRIFFITH,R. GERALD H.FRIEDELL JOIN R.HILL EDWARD J.ORISCOLL ATTORNEYS AT LAW PETER J.COYLE GENE N.FULLER LARRY D.MARTIN JOHN D.FULL ER IANEE. N BREWER JOHN J.STEFFEAGEN FRANK I.HARVEY MICHAEL J.SMITH CHARLES S.MODELL 1500 NORWEST FINANCIAL CENTER ANDREW F.PERRIN CHRISTOPHER J.OIETZEN RICK W.NIEBU11R LINDA H.FISHER 7900 XERXES AVENUE SOUTH WIWUAMM G TTHORRNNTON THOMAS P.STOLTMAN MICHAEL C.JACIOAAI DANIEL W.VOSS JOHNS DIEHL BLOOMINGTON,MINNESOTA 55431-1194 NUS R.INDE JON S.SWIERZEWSKI ANN M.MEYER THOMAS J.FLYNN TELEPHONE(612)835-3800 CHRISTOPHER D.JOHNSON .PACs P.QUINN RENEE L JACKSON TODD I.FREEMAN FAX(612)896-3333 CHRISTOPHER K.LARUS GERALD L SECK MARCY R.FROST JOHN B.LUNDOUIST DOUGLAS M.RAMI-ER GAYLE WXAN' STEPHEN J.KAMINSKI JOHN A.COTTER _ THOMAS F.ALEXANDER PAUL B.PLUNIETT —`.�. — �. DANIEL T.KADLEC ALAN L.KILDOW �l..ti_ - �;/ 77— -\ SHARNAA.WA UGREN f KATHLEEN F.KLOSEEN M.PICOTTE NEWMAN _- .- +�' C.ERIK/AWES MICHAEL S.LEBARON ' GREGORY E KORSTAD LYNNE MICHELLE MOORS GARY A VAN CLEVE• _ _ C.BRENT ROBBINS DANIEL L BOWLES .i JOHN E.VOMER TIMOTHY J.KEA NE KPoSTIN S WE3TGARD ALAN M.ANDERSON JOUE S.FREDERICKSON DONNA L ROBACK JAMES M.SUSAG MICHAEL W.SCH1<EY _ _ ANDREW D.RYA! USA S.ROBINSON BONN S.KREPS TERRENCE E BISHOP .. USA A GRAY - OF COUNSEL GARY A REKNE E .ACK F.DALY CHRIsTOPFER J.IWNRISTHAL D.KENNETH UNOGREN KENDEL J.OHLROGGE WENDEALLAN E.MULLIGAN BRUCE J.DOUGLAS JOSEPH in ANDERSON JOSEPH Gins ALSO ADMITTED IN WISCONSIN January 23, 1998 Mr. Mike Ridley CITY OF EAGAN U.S. MAIL AND 3830 Pilot Knob Road FAX- 6814694 Eagan, Minnesota 55122 Re: Skyline Displays, Inc. -Plat of Eagandale Corporate Center No. 2 Our File No. 14017-46 Dear Mr. Ridley: As you are aware,this firm is representing Skyline Displays, Inc. in connection with the development of property in Eagan being platted as Eagandale Corporate Center No. 2. We have been unable to file the plat of record due to matters concerning the vacation of the underlying drainage easement and drainage and utility easement on Outlot A, Eagandale Corporate Center, and the vacation of part of Challenger Drive, as dedicated on the recorded plat of Eagandale Corporate Center. Accordingly, on behalf of Skyline Displays, Inc. we are requesting a sixty(60) day extension and ask that the extension request be placed on the City Council's next consent agenda. More specifically,the delays have been due to the need to obtain an Examiner's Directive from the Dakota County Examiner of Titles to include the legal description of the vacated easement and right of way areas in the body of the legal description of Outlot A. In order to grant such an Examiner's Directive, it was necessary to provide the Examiner with evidence that the vacation documents were filed of record. The City Attorney's office did, in fact, file the vacation document of record; however, there is a significant time at the County between the day documents are officially filed of record and the day you can obtain evidence of the same (i.e. a certified copy of the file stamped, recorded document). The certified copy of the recorded vacation document did not become available until January 19, 1998, on which date we forwarded the same to the Dakota County Examiner of Titles, requesting the Examiner's Directive. We do not anticipate problems in obtaining the Examiner's Directive, but the Examiner's procedures will need to be followed and that will take a little time. Therefore, we are requesting the foregoing extension. /y LARKIN, HOFFMAN, DALY& LINDGREN, LTD. Mr. Mike Ridley January 23, 1998 Page 2 If you have any questions or comments, please call. Thank you for your assistance. Sincerely, -� .x, ary A�Renneke, for LARKIN,HOFFMAN, DALY&LINDGREN, LTD. Ji cc: Yvette Beaulieu Ken Haglind Peter J. Coyle, Esq. 0366179.01 Agenda Information Memo February 3, 1998,Eagan City Council F. FINAL PLAT (WILDERNESS RUN 7TH ADDITION)—DENNIS AND MARY NELSON ACTION TO BE CONSIDERED: > To approve a Final Plat(Wilderness Run 7te Addition)consisting of one lot at 4445 Vildmark Court in the SW '/4 of Section 27. FACTS: > Wilderness Run 7'Addition is a replat to combine an existing lot that contains a single- family home and an adjacent outlot into a single new lot. > The applicants have submitted a narrative explaining the reasons for combining these two parcels. ATTACHMENTS: Final Plat, page Applicant's Narrative, pages through 4,1 /6/v i O p Y } 2 s a� z rte) 2 \ _1 - •4 W.wd�N � S \ � rn \ '; Cf) �. e V� J li CD -'- r- CD!s fig 51 I 10 �� �,�� � "�g soo•ao•ere � - _ 7 rnrn I W CD H It iFf e s f 66 O t ; 1 - _ ��-S-� _L.J � ! 4 7 `f-, ►�-T `moi,-�-�f-- _7'7.ter - -— -—.� � _�.l.S t 1Z� `�v_l�- 3-h✓R-E - /�-�-C_i Zc:,S S `�1 �.�c'�(� C�-t(,L / [J� —' -��1 J�—Z v`_� W �� (L���u f_SS / C�il/�___—�_L�l.� �1 L' �S/c1�✓ —��-5------- -- � - �.�f�1�-✓ _tom� _ . CA I 7414-0 ►L `�-t t ufl � � 6 �/ - � %� � __ 9 __ _ _ _ __ _ _ _ __ __ ___ Agenda Information Memo February 3, 1998 Eagan City Council Meeting G. RESOLUTION, 1998 COMMUNITY DEVELOMENT BLOCK GRANT APPLICATION, DAKOTA COUNTY HRA ACTION TO BE CONSIDERED: To approve a resolution approving the application of the City of Eagan for fiscal year 1998 for Dakota County Community Development Block Grant funding. FACTS: • The City's annual application for the Community Development Block Grant Program is due to the Dakota County Housing& Redevelopment Authority. The HRA has indicated that the 1998 fiscal year Community Development Block Grant funding level is $230,784. • The City has made a practice of contributing a portion of its CDBG allocation to senior housing projects. With the initiation of construction of the Town Centre Drive facility, that project does not require additional contributions. The HRA is considering the next phase of expansion in either the Town Centre location or at the Oak Woods location for the year 2000. Up to $100,000 in HOME funds could be reserved for that purpose by making an allocation from the current year's amount. • Based upon the circumstances and the City's previous priorities for CDBG funding, the following allocations are recommended: 1) Senior Housing - $100,000 2) Single-Family Housing Rehabilitation- $110,284 3) Wescott Junior At Risk Program- $10,500 4) Home Ownership Down Payment Assistance - $10,000. The funding allocations for the latter programs will permit them to continue at their current levels of activity. ATTACHMENTS: • Resolution on page ^ • HRA memo on page&through 4l c2O CITY OF EAGAN DAKOTA COUNTY, MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF EAGAN FOR FISCAL YEAR 1998 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING BE IT RESOLVED by the City Council of the City of Eagan as follows: 1. The City Administrator is authorized to submit the attached application to Dakota County for a Community Development Block Grant in Fiscal Year 1998. 2. The application is approved by the City Council and the Mayor and Deputy City Clerk are authorized to execute it on behalf of the City of Eagan. 3. That the Dakota HRA be designated as the administrative entity to carry out the program on behalf of the City. ADOPTED by the City Council of the City of Eagan this 3rd day of February, 1998. Ayes: Nayes: Mayor Attest: Deputy Clerk a � OCT-28-97 TUE 03:49 PM DAKOTA COUNTY HRA FAX NO, 6124238180 P, 02 DAKOTA COUNTYd060 Housing&Redevelopment Authority 612473,4800 2 496b145th Sr-9V.• Rcxetnnunt,WIN 55068•Y.U.D.61242.3,8182•FAX 612.423.8180 MEMORANDUM BATE! October 28, 1997 T0: Lisa Freese City of Sagan FROM: Lee Smith RE: MSG project status Report CC- As "u requested, I have prepared a brief status report on the existing projects in the City c£ Eagan that are funded through the Dakota County Community Development Block Grant Program. I have also included some discussion of several ideas for FY 1998 CDRG projects that you mentioned when we spoke by telephone yesterday. I. Houni Rehabilitation Loans We have committed (closed on loans) a total of $40, 795.48 out of the $50, 000 funding from ry 1995, which was reprogrammed in 1997 from the Homeownership Assistance program. we have five loan projects in progress, and one application being processed for verification of eligibility. With the $113, 000 in FY 1996 funds for Housing Rehabilitation, we completed 9 projects averaging about $9,500 per loan. We skill have a balance of slightly over $3, 000, which we are using fox administrative costs. For your information, I've included a map showing locational distribution of the loan projects Completed and in progress using 1995-96 CDRG funding. "AN EQUAL OPPORTUNITY EMPLpYER" R-95% 6124238180 10-28-97 03:47PM P002 #36 OCT-28-87 TUE 03:50 PM DAKOTA COUNTY HRA FAX NO, 6124238180 P. 03 2. homeownership Assistance Twenty clients have received Downpayment and Closing Cost subsidies averaging $2,169 each over the past two years. There is a balance of $14, 090 remaining in this fund, some of which is earmarked for administrative expenses. This should be enough to assist 5 or 6 additional homebuyers. F7--1998 Aytilicatioa You requested us to consider whether additional CDBG or HOME funding could be dedicated to the Eagan, Senior Housing project now under way on Town Centre Drive. we do not believe that this is possible because the project is already under contract and the FY98 CDBG/HOME funds will not be available until July 1, 199s_ Also, the existing project financing plan was a part of the documentation for our bond issuance for the projeCL, and cannot be changed at this point. You also discussed the possibility of setting aside CDBG funds for a Senior citizen's Center. This might require more than one year's allocation of CDBG funds. This is possible, although it could have an impact on our ability to meet the requirements for expenditure of CDBG funds in a timely manner. If the City wishes to explore this option further, please let us know so that we can review the County' s CDBG Program spending as a whole so as to estimate the impact of holding funds for the City for two years. Finally, we discussed the continuing funding of the Housing Rehabilitation Loan and Homeownership Assistance Programs. I believe that it would be appropriate for the City to dedicate FY98 funds to either or both of these activities, as there seems to be a steady need for such resources in the community. It seems likely that, by the time FY98 funds are actually available for expenditure, both of these programs will have used all of the currently available funding. Call me at 423-8113 if you have questions. 2 a3 R=96% 6124238180 10-28-97 03:47PM P003 #36 OCT-28-97 TUE 03;50 PM DAKOTA COUNTY NRA FAX NO. 6124238180 P, 04 EWSIW REHAB LOAN DISTRIBUTION 2 1 • �o'tnt i a swig an7.3 .or i b 1 • 9di t to 16, 2 a • R-95% 6124238180 10-28-97 03:47PM P004 #36 Agenda Information Memo February 3, 1998 H PROJECT 727,DONNYWOOD ADDITION STREET IMPROVEMENT ACTION TO BE CONSIDERED: To receive the feasibility report for Project 727 (Donnywood Addition - Street Improvements) and schedule a public hearing to be held on March 3, 1998. FACTS: • On December 16, 1997, the City Council directed staff to prepare a feasibility report considering street improvements within the Donnywood Addition neighborhood. • The neighborhood includes Jurdy Road and High Site Drive, in addition to the cul-de-sacs intersecting these streets, east of Pilot Knob Road and south of Lone Oak Road. • The resurfacing of the streets within the Donnywood Addition is programmed for 1998 in the 1998-2002 5-Year CIP. • This feasibility report has been completed and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. ATTACHMENTS • Feasibility Report, enclosed without page number. Agenda Information Memo February 3, 1998 I PROJECT 728,EVERGREEN PARK STREET IMPROVEMENT ACTION TO BE CONSIDERED: To receive the feasibility report for Project 728 (Evergreen Park Addition - Street Improvements) and schedule a public hearing to be held on March 3, 1998. FACTS: • On December 3, 1997, the City Council directed staff to prepare a feasibility report considering street improvements within the Evergreen Park Addition neighborhood. • The neighborhood includes Lodgepole Drive, Sequoia Drive, Sigfrid Street, Hemlock Circle, Balsam Street, Ponderosa Circle, and Walfrid Street, all southwest of the intersection of Pilot Knob Road and Diffley Road. • The resurfacing of the streets within the Evergreen Park Addition is programmed for 1998 in the 1998-2002 5-Year CIP. • This feasibility report has been completed and is being presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. ATTACHMENTS • Feasibility Report, enclosed without page number. a� Agenda Information Memo February 3, 1998 J CONTRACT 98-01, SOUTHERN LAKES WATER TOWER ACTION TO BE CONSIDERED: Approve Change Order No. 1 to Contract 98-01 (Southern Lakes — Water Tower Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 98-01 provided for the construction of a one million gallon water tower to serve the City of Eagan's high-pressure zone and portions of the City of Inver Grove Heights. The new water tower will provide a second elevated reservoir within the high-pressure zone. • The cities entered into a joint powers agreement (JPA) for the joint water system. The terms of the JPA required the City of Inver Grove Heights to acquire the site for the water tower. • While the plans for the water tower were out for bids, based upon the construction occurring at the originally selected site, the City of Inver Grove Heights encountered neighborhood opposition. An addendum was written before the bid opening to receive bids for construction of a water tower at the alternate site. • The timing of the addendum in relationship with the bid opening did not allow enough time to have soil borings taken at the alternate site. Assumptions were made with regards to the. existing soil bearing capabilities at the alternate site and bidders were instructed to provide unit adjustment prices for additional reinforced concrete for the tower footing, if needed. • Soil borings after the bid opening determined that the allowable soil bearing pressure at the alternate site was less than that at the original site. It was determined that an additional 18 cubic yards of reinforced concrete will be needed for the foundation of the water tower at the alternate site. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of$3,600.00 (0.33% of original contract). The associated cost will be the responsibility of the Trunk Water Main Fund. ATTACHMENTS: • Change Order No. 1,pages pe a through . 4 ®RAFT City of Eagan Report for Evergreen Park Addition Carlson Acres Street Improvements City Project No. 728 Eagan, Minnesota February 1998 Ankh- DRAFT 111picitVoFulagan THOMAS EGAN February 3, 1998 Mayor PATRICIA AWADA BEA BLOMQUIST Honorable Mayor and City Council SANDRA A. MASIN City of Eagan THEODORE WACHTER Council Members 3830 Pilot Knob Road THOMAS HEDGES Eagan MN 55122 City Administrator Evergreen Park Carlson Acres Additions Street Improvements Report E.t• MAN ovERBEKE RE: Ever g , p p City Clerk City Project No. 728 Dear Mayor and City Council: Attached is our report for Evergreen Park, Carlson Acres Additions Street Improvements, City Project No. 728. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, John P. Gorder Development/Design Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Jo n P. Gorder Date: 2. Reg. No. 22813 Reviewed By: Dept. of Public Works Date Reviewed By: Finance Dept. Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3501 COACHMAN 7�NT 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY EAGAN, MINNESOTA 551_2 EAGAN,MINNESOTA 55122-1897 PHONE-(612)681-4600 PHONE(612)681-4350 FAX (612)681-46I 2 Equal Opportunity/Affirmative Action Employer FAX (612)681-4360 TDD (6 12)454-8535 TDD (612)454-8535 TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction .............................................................................. 1 Scope ........................................................................................ 2 Feasibility and Recommendations .................................................... 2 StreetEvaluation ......................................................................... 3 ProposedImprovements ................................................................ 3 Easements/Permits ....................................................................... 4 CostEstimate .............................................................................. 4 StreetResurfacing .................................................................. 4 Assessments ................................................................................ 5 StreetResurfacing .................................................................. 5 ResidentialLots ..................................................................... 5 Assessment Financing Options ....................................................... 6 RevenueSource ............................................................................ 6 ProjectSchedule ........................................................................... 7 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Preparatory Maintenance Areas - 3 Street Improvement/Assessment Area Map - 4 Typical Section— Mill and Overlay February 1998 Street Improvement Report Evergreen Park, Carlson Acres Additions Eagan, Minnesota Introduction As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. The streets in the Evergreen Park/Carlson Acres Additions have been identified for street resurfacing improvements in 1998. Figure 1, located in the back of this report, illustrates the project location. The Evergreen Park Addition development was platted in 1969 and some of its streets (Sigfrid, Balsam, and Walfrid) provide access for a number of lots within the Carlson Acres Addition, some of which have subdivided since Carlson Acres was platted in 1953. Pilot Knob Road provides street access for the remainder of the lots within Carlson Acres. The Evergreen Park Addition streets were constructed in 1969 by the developer to a width of 32 feet (between the face of curbs). 1 Y A :J Based on the data and engineering strategies available at this time, the City's current Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Overlaying the streets in these developments, which are presently at that 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Each of the streets in this project has been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of these pavements. This maintenance work has extended the life cycle of the pavement and allowed theses streets to remain in the resurfacing category and not degenerate into the reconstruction category. The City of Eagan's maintenance records indicate that these streets were seal coated in 1976 and 1984. The Public Works' maintenance program typically includes extensive patching and crack sealing during the summer prior to the seal coat. During the 1996 construction season, the Public Works crews, as a part of Preparatory Pavement Maintenance Plan, removed and replaced severely disturbed pavement sections and placed leveling and maintenance overlays on portions of the streets within the Evergreen Park/Carlson Acres Additions. The portions of the streets which were repaired prior to this project are shown on Figure 2. Scope This project provides for resurfacing (edge mill and overlay) approximately 1.6 miles of streets in the Evergreen Park/Carlson Acres. Figure 3 illustrates the project area. Also included is the replacement of damaged curb and gutter, and sanitary/storm sewer manhole casting adjustment and replacement. 2 Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be combined with the Donnywood/High Site Drive Street Overlay project (Project 727), if so approved by the City Council, as one contract. Street Evaluation The City of Eagan Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: PCI Recommended Improvement 56- 100 Routine Maintenance/Crack Seal/Seal Coat 36 -55 Patch/Repair and/or Overlay 0-35 Reconstruct The 1997 PCI ranking for the streets discussed in this report have a weighted average pavement condition rating of 47 and fall within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing). 3 Proposed Improvements Test holes dug throughout the project area by City crews indicate the existing street section within the project area consists of 1'/z to 3 inches of bituminous surfacing over a semi-granular subgrade with no aggregate base. The proposed street improvements are shown on Figure 4. The existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1 V2-inch bituminous overlay. This overlay, combined with the existing street section and the preparatory maintenance repairs, will provide a street section consistent with engineering standards for a local residential street, thereby strengthening the street section to provide additional years of service. Patching and leveling as needed will be done prior to the overlay. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 10 percent of the existing concrete curb and gutter will have to be replaced. The proposed overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing proj ect. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1998 construction costs and include a 10 percent contingency and indirect costs of 30 percent, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Street Resurfacing • Edge Mill and Overlay.................................... $132,950 • Repair Existing Concrete Curb and Gutter...............$31,890 • Sanitary Sewer Improvements........................... $10,940 Total $175,780 4 Assessments Assessments are proposed to be levied against the benefitted property in accordance with the City of Eagan Assessment Policy. A preliminary assessment roll is included in Appendix B. Street Resurfacing Residential Assessed Ratio CijY Mill and Overlay 50% 50% Repair Existing Concrete 0% 100% Curb and Gutter Sanitary Sewer Improvements 0% 100% Residential Lots All 105 residential equivalent properties (including the City's Evergreen Park property) as shown on Figure 3, having driveway access on the streets to be improved, are proposed to be assessed. The City's assessment policy states that 50 percent of the mill and overlay costs are assessable for low-density residential properties (R-1, 2, 3) and neighborhood parks and are based on a normal residential width street (32 feet). The estimated cost per residential lot to be assessed based on the City Assessment Policy is $627/lot ($132,950 x 50% _ 106). 5 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 7.5 percent interest rate for the assessed amounts: Residential Lot= $635 Principal Interest Cost Per Year Per Year Per Year First Year $126 $47 $173 Fifth Year $126 $10 $136 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $132,950 $66,475 ($66,475) Repair Existing Concrete $ 31,890 $ - 0 - ($31,890) Sanitary Sewer Improvement S 10,940 $ - 0 - ( 10 940 Total $175,780 $66,475 ($109,305) The estimated project deficit of $109,305 will be financed by the City's Major Street and Utility Funds. 6 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing .................................... February 3, 1998 Public Hearing..................................................March 2, 1998 Approve Plans and Specifications .............................April 7, 1998 Award Contract ................................................ May 5, 1998 Project Completion .......................................September 1, 1998 Final Cost Report ............................................October 1, 1998 Final Assessment Hearing ..............................November 2, 1998 First Payment Due with Property Tax Statement ..............May 1999 7 Appendix A Preliminary Cost Estimate Evergreen Park/Carlson Acres Street Overlay Project City Project No. 728 I. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $1,000 $1,000 Mill Bituminous Pavement S.Y. 11,000 $0.75 $8,250 Type 41 Wear Course Mix Ton 2,460 $25.00 $61,500 Type 31 Leveling Course Mix Ton 100 $37.00 $3,700 Bituminous Material for Tack Coat Gal. 1,325 $1.75 $2,320 Adjust Valve Box Each 16 $125.00 $2,000 Replace Valve Box Each 1 $200.00 $200 Concrete Valley Gutter S.Y. 35 $30.00 $1,050 Remove/Reconstruct Ex. CB MH/CB w/Cstg. Each 4 $1,500 $6,000 Adjust Frame & Ring Casting (M.H.) Each 30 $165.00 $4,950 Adjust Frame &Ring Casting (C.B.) Each 10 $100.00 $1,000 Traffic Control L.S. 1 $1000.00 $1,000 Subtotal $92,970 + 10% Contingencies 9,300 Subtotal $102,270 + 30% Indirect Costs $30,680 TOTAL $132,950 II. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 1,100 $5.00 $5,500 D412 Concrete Curb and Gutter L.F. 1,100 $12.00 $13,200 Sod w/Topsoil S.Y. 400 $5.00 $2,000 Bituminous D'-/W Patch Mixture Ton 20 80.00 $1,600 Subtotal $22,300 + 10% Contingencies $2,230 Subtotal $24,530 + 30% Indirect Costs $7,360 Total $31,890 III. Sanitary Sewer Improvements Est. Unit Est. Item Unit Qty. Price Cost. Salvage Casting Each 30 $75.00 $2,250 Casting Assembly(Replace-R-1642-B) Each 30 $180.00 $5,400 Subtotal $7,650 + 10% Contingencies $765 Subtotal $8,415 + 30% Indirect Costs $2,525 Total $10,940 Total Project Cost $175,780 Appendix B Preliminary Assessment Roll Evergreen Park/Carlson Acres Addition Street Overlay City Project No. 728 No. Lot Unit Address P.I.N. Equivalents Assessment Total Evergreen Park Addition Block 1 Lot 1 4244 Sequoia Dr. 10-24880-010-01 1 $627 $627 Lot 2 4236 Sequoia Dr. 10-24880-020-01 1 Lot 3 4222 Sequoia Dr. 10-24880-030-01 1 Lot 4 4223 Sequoia Dr. 10-24880-040-01 1 Lot 5 4233 Sequoia Dr. 10-24880-050-01 1 Lot 6 4243 Sequoia Dr. 10-24880-060-01 1 Lot 7 1437 Sigfrid St. 10-24880-070-01 1 Lot 8 4242 Lodgepole Dr. 10-24880-080-01 1 Lot 9 4234 Lodgepole Dr. 10-24880-090-01 1 Lot 10 4224 Lodgepole Dr. 10-24880-100-01 1 Lot 11 4225 Lodgepole Dr. 10-24880-110-01 1 Lot 12 4235 Lodgepole Dr. 10-24880-120-01 1 Lot 13 4241 Lodgepole Dr. 10-24880-130-01 1 Lot 14 4249 Lodgepole Dr. 10-24880-140-01 1 Lot 15 4257 Lodgepole Dr. 10-24880-150-01 1 Lot 16 4265 Lodgepole Dr. 10-24880-160-01 1 Lot 17 4271 Lodgepole Dr. 10-24880-170-01 1 Lot 18 4279 Lodgepole Dr. 10-24880-180-01 1 Lot 19 4287 Lodgepole Dr. 10-24880-190-01 1 Lot 20 4295 Lodgepole Dr. 10-24880-200-01 1 Lot 21 4303 Lodgepole Dr. 10-24880-210-01 1 Lot 22 4309 Lodgepole Dr. 10-24880-220-01 1 Lot 23 4317 Lodgepole Dr. 10-24880-230-01 1 Lot 24 4325 Lodgepole Dr. 10-24880-240-01 1 Lot 25 4333 Lodgepole Dr. 10-24880-250-01 1 Lot 26 4341 Lodgepole Dr. 10-24880-260-01 1 Lot 27 4347 Lodgepole Dr. 10-24880-270-01 1 Lot 28 4355 Lodgepole Dr. 10-24880-280-01 1 Outlot A (City) —Evergreen Park 10-24880-010-00 6 $627 $3,760 No. Lot Unit Address P.I.N. Equivalents Assessment Total Block 2 Lot 1 4296 Sequoia Dr. 10-24880-010-02 1 $627 $627 Lot 2 4288 Sequoia Dr. 10-24880-020-02 1 Lot 3 4280 Sequoia Dr. 10-24880-030-02 1 Lot 4 4272 Sequoia Dr. 10-24880-040-02 1 Lot 5 4266 Sequoia Dr. 10-24880-050-02 1 IF Lot 6 4258 Sequoia Dr. 10-24880-060-02 1 $627 $627 Block 3 Lot 1 4295 Sequoia Dr. 10-24880-010-03 1 Lot 2 4287 Sequoia Dr. 10-24880-020-03 1 Lot 3 4279 Sequoia Dr. 10-24880-030-03 1 Lot 4 4271 Sequoia Dr. 10-24880-040-03 1 Lot 5 4265 Sequoia Dr. 10-24880-050-03 1 Lot 6 4257 Sequoia St. 10-24880-060-03 1 Lot 7 1438 Sigfrid St. 10-24880-070-03 1 Lot 8 4256 Lodgepole Dr. 10-24880-080-03 1 Lot 9 1449 Hemlock Circle 10-24880-090-03 1 Lot 10 1439 Hemlock Circle 10-24880-100-03 1 Lot 11 1440 Hemlock Circle 10-24880-110-03 1 Lot 12 4280 Lodgepole Dr. 10-24880-120-03 1 Lot 13 1447 Balsam St. 10-24880-120-03 1 Lot 14 1443 Balsam St. 10-24880-140-03 1 Lot 15 1437 Balsam St. 10-24880-150-03 1 IF IF Block 4 Lot 1 1405 Walfrid St. 10-24880-010-04 1 Lot 2 1411 Walfrid St. 10-24880-020-04 1 Lot 3 1417 Walfrid St. 10-24880-030-04 1 Lot 4 4338 Sequoia Dr. 10-24880-040-04 1 Lot 5 4330 Sequoia Dr. 10-24880-050-04 1 Lot 6 4322 Sequoia Dr. 10-24880-060-04 1 Lot 7 4314 Sequoia Dr. 10-24880-070-04 1 Lot 8 1418 Balsam St. 10-24880-080-04 1 Lot 9 1412 Balsam St. 10-24880-090-04 1 Lot 10 1406 Balsam St. 10-24880-100-04 1 No. Lot Unit Address P.I.N. Equivalents Assessment Total Block 5 Lot 1 4363 Sequoia Dr. 10-24880-010-05 1 Lot 2 4353 Sequoia Dr. 10-24880-020-05 1 Lot 3 4343 Sequoia Dr. 10-24880-030-05 1 Lot 4 4337 Sequoia Dr. 10-24880-040-05 1 Lot 5 4329 Sequoia Dr. 10-24880-050-05 1 Lot 6 4321 Sequoia Dr. 10-24880-060-05 1 Lot 7 4313 Sequoia Dr. 10-24880-070-05 1 Lot 8 4305 Sequoia Dr. 10-24880-080-05 1 Lot 9 1438 Balsam St. 10-24880-090-05 1 Lot 10 1444 Balsam St. 10-24880-100-05 1 Lot 11 1450 Balsam St. 10-24880-110-05 1 Lot 12 4322 Lodgepole Dr. 10-24880-120-05 1 Lot 13 1449 Ponderosa Circle 10-24880-130-05 1 Lot 14 1445 Ponderosa Circle 10-24880-140-05 1 Lot 15 1439 Ponderosa Circle 10-24880-150-05 1 Lot 16 1438 Ponderosa Circle 10-24880-160-05 1 Lot 17 1444 Ponderosa Circle 10-24880-170-05 1 Lot 18 1450 Ponderosa Circle 10-24880-180-05 1 Lot 19 4352 Lodgepole Dr. 10-24880-190-05 1 Lot 20 4358 Lodgepole Dr. 10-24880-200-05 1 Lot 21 4362 Lodgepole Dr. 10-24880-210-05 1 Lot 22 4366 Lodgepole Dr. 10-24880-220-05 1 Block 6 010-06 4367 Lodgepole Ct.. 10-24880-010-06 1 011-06 4365 Lodgepole Ct. 10-24880-011-06 1 012-06 4363 Lodgepole Ct. 10-24880-012-06 1 Lot 2 4373 Lodgepole Dr. 10-24880-020-06 1 Lot 3 4383 Sequoia Dr. 10-24880-030-06 1 Lot 4 4393 Sequoia Dr. 10-24880-040-06 1 Lot 5 4394 Sequoia Dr. 10-24880-050-06 1 Lot 6 4382 Sequoia Dr. 10-24880-060-06 1 Lot 7 4312 Sequoia Dr. 10-24880-070-06 1 Lot 8 4366 Sequoia Dr. 10-24880-080-06 1 Lot 9 4358 Sequoia Dr. 10-24880-090-06 1 Carlson Acres 130-001406 Walfrid St. 10-16400-130-00 1 131-001412 Walfrid St. 10-16400-131-00 1 090-001405 Balsam St. 10-16400-090-00 1 091-00 1411 Balsam St. 10-15400-091-00 1 Lot 6 4235 Pilot Knob Rd. 10-16400-060-00 2 $1,250 $1,250 Lot 7 4255 Pilot Knob Rd. 10-16400-070-00 2 $1,250 $1,250 Total 106 $66,475 City Hall WESCOTT RD. C �a ? a F ( �C --� Q �-- - O ORK U i PROJECT LOCATION DIFFLEY Rw DIFFLEY ROAD U 1s W � O r �.. g s� sr x C— W O & C O C= y Z IT RGREEN pR• PARK �l C m z aD / v _ CLIFF ROAD 1 as APPLE VALLEY ROSEMOUNT Q 0 2000 JAN. 20,1998 SCALE t 2000' H:PROJECTS/728/728LOC Evergreen Park / Carlson Acres Additions Figure Street Overlay — Project 728 City oP Eagan Location Map I ` I cft- ofEagan i I Evergreen Park Addiction 1996 6 - - 1 I 00sgft I \� - Fk 0[t TE --- - - � L - - _ - 4200 sq - - - -- �'� Cut and Remove(sub-cut) 2330 Sq Ft 259 Sq Yds - - 13600 S .ft. I --_ l �I, Maintenance Overlays 48440 Sq Ft 5382 Sq Yds I -- -T--- `----�—-� Power Heats 141 --- ---- rIL 7 0 T � =I 10200 s .ft. - . i � — �- 960 s .ft. i 1 1 ` .�450 s .ft �= —40 0 -sq. —ft— . 1 � _ 1 , 0 � 4 � 1080 s .ft. 800 s - � l - --- 720 sq ft- i 8520 sq.ft. 5000 sq.ft] 7080sq.ft. - IDa / -F Ponderoo �Ci c ,I ST�,- EPOLE CT' ; 3960 Lsq�LOD ) � I Cut Removal & Replace (Subcut) N _ - Prep" Maintenance Repairs i ] Maintenance Overlay i Figure 2 - Power Ray Heats City of FASan J DIFFLEY ROAD W N Q � N W 11 10 O 4 3 W x'00 12 9 5 JAN. 20, 1998 2 13 8 7 6 1 6 14 SIGFII ID ST, 15 8 7 6 7 16 5 g 9 17 1 HEMLOCK to a 4 2 SI 18 4 w 3 19 A 12 CIR. 3 11 3 9 W 2 2 p 13 14 0l O 20 rrII '15 1 1 9\pp 900 A V BA SAM ST, 21 Q J 22 8 8 11 10 9 9 10 23 7 q 7 A 14 E3 24 12 15 6 6 04 13 O 25 POND ROS 5 O 4 g 111-00�' Y W 4 O (� 26 Z C R. S 4 3 2 1CL 18 3 27 9 19 17 16 WAL RID ST. 2 20 28 = 21 221 9 131-00 8 13 130-0 F W - 7 A9���C�FFiy 0 n 010-06 2 UJ U 6 O 011-0 3 -i 1 4 5 O012-06 6 Assessment Area Street Overlay H:PROJECTS 728EVRGRN Evergreen Park / Carlson Acres Additions Figure Street Overlay — Project 728 3 City of Eagan Street Overlay / Assessment Areas 60' ROW 32' TYPICAL EXIST, D412 1 1/2" - 3" EXIST. BITUMINOUS CURB & GUTTER EXIST. GRANULAR SUBGRADE EXIST. TYPICAL SECTION 60' ROW 32' TYPICAL EDGE MILL (TYP.) 1 1/2' BITUMINOUS OVERLAY `L� REMOVE & REPLACE EXIST. 1 1/2 - 3" EXIST. BITUMINOUS D412 CURB & GUTTER EXIST. GRANULAR SUBGRADE AS NECESSARY PROPOSED TYPICAL SECTION H:PROJECTS/729XSEC2 EVERGREEN PARK/ CARLSON ACRES Figure STREET OVERLAY PROJECT 728 4 City of Eagan TYPICAL SECTION i qdtv OF cwgan CONTRACT#: 98-01 CHANGE ORDER#: I PROJECT#: 724A DATE: January 9, 1998 PROJECT NAME: Southern Lakes Water Tower PROJECT DESCRIPTION: This project provides for construction of a one million gallon(MG)water tower to serve the City of Eagan's high level pressure zone. Currently there is only one elevated reservoir on the zone-the 4 MG Safari Standpipe. The new 1 MG Southern Lakes Water Tower will provide a second elevated reservoir on the high zone. Construction of the Southern Lakes Water Tower in 1998 will allow the City of Eagan to take the Safari Standpipe out of service in 1999 for re-conditioning. CONTRACTOR: ENGINEER: PDM Water Bonestroo&Associates 9550 Hickman Rd.. 2335 W Hwy 36 Clive, IA 50325-53160 St.Paul,MN 55113 DESCRIPTION OF CHANGE ORDER WORK: Description of Work The allowable soil bearing pressure at the alternate site is lower requiring a larger reinforced concrete foundation. JUSTIFICATION FOR/PURPOSE OF CHANGE ORDER 10 The City of Eagan furnishes water to the southwestern portion of the City of Inver Grove Heights. The cities have entered into a Joint Powers Agreement(JPA)to govern the joint water system. The terms of the JPA require the City of Inver Grove Heights to obtain the site for the new water tower and require the City of Eagan to construct, operate and maintain the water tower. During the conditional use permit process for constructing the water tower on the original site, neighborhood opposition was encountered. An alternate acceptable site was identified by the neighborhood group. At this point in time,the project was being advertized. An addendum to the plans and specifications was issued for construction of the new water tower on the alternate site. However, because of the short time frame before the bid opening date, it was not possible to conduct a geotechnical evaluation(soil borings) for the alternate site. Bidders were instructed to base their bid on the assumption that 49586/co.wb2 (, o?- the allowable soil bearing pressure be the same as that of the original site. After bidding, the soil boring program determined that the allowable soil bearing pressure(4,000 pounds per square foot)at the alternate site was less than the allowable soil bearing pressure(5,000 pounds per square foot) at the original site. This lower allowable soil bearing pressure requires a larger foundation to support the weight of the new water tower. The foundation for the water tower at the alternate site will require 350 cubic yards of reinforced concrete as opposed to 332 cubic yards of reinforced concrete for the original site, for a net increase of 18 cubic yards. In anticipation that the allowable soil bearing pressure at the alternate site would be different than that at the original site, a unit adjustment price for reinforced concrete was bid. The low bidder,PDM Water,bid$200 per cubic yard for greater or lesser quantities of reinforced concrete for the foundation at the alternate site. A larger foundation,requiring an additional 18 cubic yards of reinforced concrete,is necessary to construct the water tower at the alternate site. The change order amount for this larger foundation is the product of the additional reinforced concrete(18 cubic yards)and the unit adjustment price($200 per cubic yard)as shown by the calculation below: CHANGE ORDER AMOUNT $= 18 cubic yards x $200/cubic yard =3,600 Therefore,the amount of this change order is$3,600. 49586/co.wb2 CONTRACT STATUS TIME/COMPLETION DATE AMOUNT Original Contract: October 15, 1998/November 15, 1998* $1,084,500.00 Change Order: I s�nw�- r�ls 411-7l?_ $3,600.00 * Earlier date is substantial completion and later date is final completion Subtotal of Previous Change Orders: $0.00 This Change Order: $3,600.00 New Subtotal of all Change Orders: (Add) $3,600.00 Revised Contract: $1,088,100.00 Percent Increase for this Change Order to Original Contract Amount: 0.33% Percent Increase for Total of All Change Orders to Original Contract Amount: 0.33% RECOMiVIENDE F R APPROVAL: p� Bv• te: f0 By: ate: Project Manager Contractor BV: ���-' G`' Date: � Z-7gQ� Ciry Department Manager i City of Eagan Council Action: dtm•ar: Clerk. Approval Date: Distribution I - City I -Contractor I - Engineer I - Bonding Company 49586/co.wb2 Agenda Information Memo February 3, 1998 K PROJECT 736, GRAND OAK BUSINESS PARK(HWY. 55/149) TRAFFIC STUDY/EAW ACTION TO BE CONSIDERED: Authorize the firm of Strgar Roscoe & Fausch (SRF) Consulting Group to prepare the Feasibility Report for Project 736 (Grand Oak Business Park Traffic Study/Environmental Assessment Worksheet). FACTS: • Wispark is a new development company looking at long range plans for the undeveloped area (Robins Add.) generally located south of Blue Gentian Rd. between HWY. 55 and HWY 149. This land also incorporates the TIF district within the Kollofski Addition (Lawrence and Linde Ave.) as well as some of the development concepts of the Imre Family(TMI Coatings) and other individual property owners. • Because this land area incorporates approximately 235 acres and development build out would require the preperation of an Enviromental Assessment Worksheet (EAW) and related traffic studies that will be necessary for a potential Indirect Source Permit (ISP) issuance by the MnPCA, the majority of the affected property owners expressed an interest in having the City of Eagan perform these studies collectively for the entire triangular area. The costs could then be spread as an assessment on an area basis to all benefitting properties. Having the results available before development proposals are prepared will facilitate the application and development process. • This work can be most effectively and economically performed by the same firm that is working on the City's Transportation Element of the Comprehensive Guide Plan update and the Access Management Corridor Study being performed along HWY. 55. 3I Agenda Information Memo February 3, 1998 Eagan City Council Meeting L. APPROVE hiring construction manager, Contract 98-05 ACTION TO BE CONSIDERED: To approve the hiring of Greystone Construction as Construction Managers for Contract 98-05, Lexington-Diffley restroom buildings. FACTS: • Lexington Diffley Athletic Fields were originally constructed in 1994 and have been in use since 1995. • The original park plans proposed building(s) (which included restrooms)to be located adjacent to the ballfields. Utilities were stubbed to these locations in anticipation of future construction. • Building plans were under review in 1997 but put on hold pending the Council's direction to the Advisory Parks Commission to prepare a five year CIP for Council review and approval. • The City Council approved the CIP in December of 1997. • The Advisory Parks Commission has reviewed and approved the plans. • Greystone is currently under contract to the City for the construction management of the second ice sheet. • Savings to both projects is possible through the construction management approach utilizing the job superintendent on the arena project. • A contract has been negotiated at a fee not to exceed $24,000, plus reimbursables under general conditions. This fee is approximately 8% of the project cost. • Funding for the project would be from the Park Site Fund. CONCERNS: The saving to the City for both projects assumes that construction of both coincides with each other. This project is not yet ready for bidding and is therefore behind schedule. It's expected that this can be made up over the next two months. DISCUSSION: On such small projects, general contractors would typically charge a minimum fee of 12%. Although the construction management fee is higher on a percentage basis then the Civic Arena, given the size of the project it seems reasonable and is still lower then a general contract. Further, by utilizing the same job superintendent for the two projects, there will be savings to both projects for general conditions. J Agenda Information Item February 3,1998 Eagan City Council Meeting M. FINAL PLAT-PINES EDGE 3"ADDITION-SHAMROCK DEVELOPMENT. ACTION TO BE CONSIDERED: • To approve a final plat of one lot for Pines Edge 3'd Addition located at 4850 Sycamore Drive. FACTS: • All necessary requirements have been satisfactorily met. BACKGROUND: Pines Edge 3'd Addition Plat-page . 33 ------- ------------------ g € k —-----—---—---—---—_—--- U) -, — — — ..i;-'AEr.r- N00IS'08'W 106.69 ------ —ads r----------------------- -n cyl { L7, r - O r ^ I N O gA e m r �- �m j fn Z9 3 � �• Z N 4 J I eR c j I t L1,", l y �--------------- ° "oc�eoe+. ,.772 `+1 N00IB'OB'W 109.00 o� e 'usr u�°-anor,�wcs toa�sr.mna E F ,vO n(Etii ut K nE Yi1�u Yc x rnx M b In oS: 3 fie''5p. I _ •� o ; a � ogseO = _ 5 Al 5 2=5 _ n s 4 eg ;$ 5 e: ms 'c S is 3m Sgqam `oK do 0 8 •I 'S - 3. Z F nQ "'67 g3. St e9 ;9 Q :c i� - mQaRm •� �g�ARE ty Y_ �jC 3 41 Agenda Information Memo February 3, 1998 Z r i.IC HEARINGS v-. A. PROJECT 726,GREENSBORO ADDITION ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 726 (Greensboro Addition—Storm Sewer Improvements) and, if approved, authorize the preparation of detailed plans and specifications. FACTS: • Greensboro First Addition was platted in July 1986 and Greensboro Second Addition was platted in June 1987. The block bordered by Cross Road to the south and Greensboro Drive to the north includes 15 single-family residential homes. The five lots adjacent to Cross Road were platted as part of the First Addition, the other ten were part of the Second. • A drainage swale along the rear property lines was to be constructed to serve the runoff from the lots. A storm sewer catch basin was installed at the rear of Lots 9 and 10 to connect the swale to the storm sewer system. • The homebuilders graded each of the lots individually as part of the house construction. Lots 1 and 2, Block 4 of Greensboro Second Addition have had drainage problems since 1990. The problems include water in the basement and ponding of water to a 6" depth in the back yard. Attempts by the owners to correct the problem have had limited success. • On September 17, 1997, city staff received a petition requesting rear yard drainage improvements in Greensboro Additions. The City Council directed staff to prepare a feasibility report considering improvements to the drainage area. • On December 16, 1997, the feasibility report for Project 726 was presented to the City Council and a public hearing was scheduled for February 3, 1998. An informational meeting was scheduled to discuss the feasibility report with the neighborhood. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. The informational meeting was held on January 26 at 6:30 p.m. Of the lots within the drainage (assessment) area, 10 owners representing approximately 8 properties attended the informational meeting. ISSUES: • All of the residents at the informational neighborhood meeting, except for the two property owners who signed the original petition, are not in support of any improvements by the city in which they will be assessed. At the neighborhood meeting the discussion ended with the petition signers agreeing to try to proceed with a private improvement with the support of all of the affected property owners. The City Council may want to continue the public hearing until March 2, 1998, to allow the property owners more time to coordinate any improvements on their own. Staff could continue to work with the neighborhood to help ensure that progress continues towards a resolution to this drainage problem. ATTACHMENTS: • Minutes from Neighborhood Meeting,pages through�. • Feasibility Report W i"tfj o k t q��C„#` ,�S i City of Eagan Report for Greensboro Addition Storm Sewer Improvements City Project No. 726 Eagan, Minnesota December, 1997 city of czagan THOMAS EGAN December 16, 1997 M°v°' PATRICIA AWADA BEA BLOMQUIST Honorable Mayor and City Council SANDRA A.MASIN City of Eagan THEODORE WACHTER 3830 Pilot Knob Road Council Members Eagan, MN 55122 THOMAS HEDGES City Administrator RE: Greensboro Addition Storm Sewer Improvements Report E.J. VAN OVERBEKE City Project No. 726 City Clerk Dear Mayor and City Council: Attached is our report for the Greensboro Addition Storm Sewer Improvements, City Project No. 726. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, ��� r 14- 11 /1 `fohn P. Gorder Development/Design Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 116hn P. Gorder Date: 12-16-1-7 Reg. No. 22-5 3 Reviewed By: w� Z-/-7-97 Dept. of Public Works Date Reviewed By: q14$�& 10 — * Ft ce Dept. Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN,MINNESOTA 55122-1897 EAGAN,MINNESOTA 55122 PHONE:(612)681-4600 PHONE:(612)681-4300 FAX (612)681-4612 Equal Opportunity/Affirmative Action Employer FAX (612)681-4360 TDD.(612)454-8535 TDD (612)454-8535 Table of Contents Letter of Transmittal/Certification Table of Contents Page Introduction.................................................................................1 Discussion....................................................................................2 Feasibilityand Recommendations......................................................3 Easement/Permits...........................................................................3 CostEstimate................................................................................4 Assessments..................................................................................4 ProjectSchedule............................................................................5 Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Figures Figure 1 —Location Map Figure 2— Storm Sewer Improvements Figures 3 —Drainage Tile Detail Figure 4 -Easements Introduction This report is in response to a resident's concern regarding poor backyard drainage patterns in the Greensboro Addition block bordered by Cross Road to the south, Greensboro Drive to the north, and Greensboro Lane to the east in central Eagan (see Figure 1). This area includes Lots 1-5, Block 4 Greensboro 1" Addition platted in 1986 and Lots 1-10, Block 4 Greensboro 2nd Addition platted in 1987. The poor drainage is due to a combination of very flat initial grading at time of development, poor finish grading at time of individual building permits, and landscaping placed within existing drainage and utility easements inhibiting runoff. These conditions have created areas of standing water in landscaped portions of the residents' yards for long periods after a rain event and have occurred since the property was developed in 1986-87. The standing water does not occur on all of the properties mentioned above but all of the lots contribute drainage to the area in question. Private neighborhood initiatives to deal with this problem have not been successful as there was not full cooperation by some of the neighbors within the drainage area who do not currently have drainage problems on their properties. Subsequently, the residents who do have inadequate drainage on their property have petitioned the City to investigate the situation for possible solutions. 1 JL, _, ONE ❑AK ROAD L_ TR��NVY No. 55 FAF-k. Y Y Zwo, � K O A J_ Y a PROMENADE PL. \ q YANKE DCIODLE ROAD \ 1 W(� 2PROJECT LOCATIONHl 4 D Az O - — 13 \ d F 39 FISH D _ 10 0 �� a, VESCOTT RDA 1� D � � 37 J - - 24 1 t 21 DEER u1 45 15m.196 n <CQ RD. 30> ]$FFLEY M6D VV 92 42 C Revised GREENSBORO ADD. — STORM SEWER City of Eagan PROJECT 726 Discussion Two eight-inch diameter drain file lines are proposed to be extended from existing storm sewer structures to handle drainage from these backyard areas, as shown on Figure 2. One line would be constructed from the existing street catch basin at Cross Road and Greensboro Road, across the rear lot lines of Lot 1, Block 4 Greensboro 1St and Lot 1, Block 4 Greensboro 2nd, to the low area in the rear lot line of Lot 2, Block 4 Greensboro 2nd Addition. This drain tile line is depicted on Figure 2 as the "West Line". The other line will extend from the existing rear yard catch basin at the corners of Lots 8, 9 and 10, Block 4 Greensboro 2nd Addition, west across the rear lot lines of Lots 4-8, to a low area in the southwest corner of Lot 4. This drain tile line is depicted on Figure 2 as the "East Line". These storm sewer systems will provide for drainage of the backyard areas along the entire length of the pipes through percolation into the system as detailed on Figure 3. These lines will drain to the City storm sewer system. Catch basin structures will be placed at bend locations in the pipes to allow access for City Maintenance personnel. These drain tile and catch basin systems will provide drainage for a majority of the backyard areas studied. However, portions of the backyards may require further grading to provide positive drainage into the systems. The proposed drain tile lines and catch basin structures will be placed at locations and depths so as to allow further re-grading of the backyard areas by the individual property owners, if they so wish. Restoration of the disturbed areas after installation of the drain tile system will include sodding, salvage and replacement of fences and shrubs, etc. 2 C5 EXIST. CB. 0 lb 10 809 l po o � r PROPOSED "EAST LINE" co _ HUNTER �y - - - - - - O q I� N V , l � M PROPOSED "WEST LINE" .w► / / • I 1 � I 0 1101= I0 M I I 1 i EXIST. CB. I I I i GREENSBORO DR. GSOR0811 GREENSBORO ADD.- STORM SEWER 12-2-97 CITY OF EAGAN PROJECT 726 F'9. 2 COURSE FiL,cR AGGREGATE o OR 8" PVC PER FO RATE: MN / O.O.T. 3149. 2- H PIPE- SEE DETAIL BELOW i 6" jQ o 0 0� 800 0­0 o C'0 0 o 6-0 ° a�ao ° THE PIPE SHALL BE 00 0 c ° o c ° o ° e LINED WITH CELANESE 0 0 0 •�� JWIRAFI 140 FILTER jpo ° ° o c FABRIC OR APPROVED PIPE DIA. 00 moo° • a G 00 EQUAL 0 0 0 •1 60�° • O o a o 0 0 X000 01 oe_o og o o moo_ a �0o'0j-'--FILTER FABRIC CAN BE PLACED ON THE OUTSIDE OF THE AGGREGATE 2'_0" MAX AS AN ALTERNATE. TRENCH DETAIL 1/4° DIA. HOLE , TYPICAL. SEE SPECIFI CATIONS 6" OR 18toDI A. 01 f I i 90° 160• PIPE DETAIL city of eagan PUBLIC FIGURE WORKS DRAINAGE TILE 3 DEPARTMEN Feasibility and Recommendation This project is necessary to improve the rear lot drainage of the surrounding properties and maintain home and property values. This project is cost-effective in that the proposed improvement will protect the existing houses and landscaping of the surrounding properties from further storm water damage. The estimated costs are favorable to costs associated with restoration of property damaged previously and potential future property damage. This project is feasible from an engineering standpoint. Easements/ Permits The proposed drain file lines will be considered a public utility to be maintained by the City, and therefore need to be included within drainage and utility easements. Since the drainage and utility easements along the lot lines dedicated with the platting of the Greensboro subdivisions are not sufficient in width for the proposed construction and do not follow the existing drainage patterns, additional easements will need to be obtained from the surrounding properties as shown on Figure 4. For purposes of this report, easement acquisition costs are estimated at $1,500 per lot. Easements are required from 8 lots. Therefore, easement acquisition costs are estimated to be $12,000. Permanent and temporary easements will need to be obtained from the following properties(8 total): ' Greensboro 1" Addition Greensboro 2°d Addition Lot 1, Block 4 Lots 1-2, Block 4 Lots 4-8, Block 4 3 9 8 80' -7- 145sq ft U-) C) 325 sq.ft I O270 sq.ft. 375 sq.ft. HUNTER _/_j I O �� LN. Ln 305 sq.ft. C14 10 Lr) � II I I O 1 L O i GREENSBORO DR. GBORESMT PROJECT 726 GREENSBORO ADD.- STORM SEWER 12-2-97 CITY OF EAGAN REQUIRED PERMANENT EASEMENTS Fig. 4 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1998 construction costs and include a 10 percent contingency and indirect costs of 30 percent, which include legal, administration, engineering and bond interest. Summaries of the costs, including easement acquisition, are as follows: Storm Sewer Construction ..................... $43,995 Easements.......................................... $1,000 Total Project Cost $559995 Assessments Assessments are proposed to be levied against the benefited properties on a per square foot area of contributing drainage area basis. The proposed assessment rates were determined by dividing the project cost by the total area of contributing drainage to the backyard areas, as follows: Estimated Project Cost=$55,995 Total Contributing Drainage Area= 113,040 SF Proposed Assessment Rate=$0.495/SF Drainage Assessments will be revised based on final project costs. The properties proposed to be assessed are shown on Figure 5. A preliminary assessment roll is included in Appendix B. 4 - - - - - - - - - - - - - - - - r\n OLKj HO F8 lop •• / • Q\ / F5 �O � O i PRIPO "EAST LINE" 6 1 1 O; 44� DRAINAGE AREA �4 ; ; BOUNDARY HUNTER 4 LN. 1 a 1 \" 0 1 1 P i Q 1 O U-) 1 � 2 PROPOSED "WEST LINE" a O aco U M 0 U 1 i 1❑ LOTS TO BE ASSESSED GREENSBORO DR. 51GREENSBORO ADD.- STORM SEWER 12-12-97 CITY OF EAGAN PROJECT 726-. LOTS TO BE ASSESSED Fig. 5 Project Schedule* Present Feasibility Report to City Council/ Order Public Hearing............................................. December 16, 1997 Neighborhood Meeting.................................................... January,1998 Public Hearing........................................................... February 3, 1998 Award Contract................................................................. March, 1998 Project Completion...............................................................May, 1998 Final Assessment Hearing..............................................October, 1998 First Payment Due with Property Tax Statement ..............................................................................May, 1999 *Schedule assumes timely conveyance of easements. 5 Appendix A Preliminary Cost Estimate Greensboro Addition Storm Sewer City Project No. 726 1) West Line Unit Item Unit Qty- Price Total Connect to Ex. Catch Basin Ea. 1 $1,000 $1,000 27" Dia. Catch Basin w/cstg. Ea. 4 800 39200 8" PVC, SDR 35 Pipe LF 130 15 1,950 8" Drain tile w/ sock LF 170 15 2,550 Coarse Filter Aggregate CY 20 10 200 Geotextile Fabric SY 190 2.50 200 Salv. & Reinstall Split Rail Fence LF 100 10 15000 Salv. & Reinstall Wood Fence LF 30 20 600 Salv. & Reinstall Planter Box LS 1 500 500 Sod w/ 3" Topsoil SY 500 6 3,000 Subtotal $14,475 +10% Contingencies 1,450 Subtotal $15,925 +30% Indirect Costs 4,780 Total $209705 2)East Line Unit item Daft Qty- Price Total Connect to Ex. Catch Basin EA 1 $19000 $15000 27" Diameter Catch Basin w/ cstg. EA 4 800 3,200 8" Drain tile w/ sock LF 370 15 51,550 Coarse Filter Aggregate CY 35 10 350 Geotextile Fabric SY 410 2.50 15025 Salv. & Transplant Vegetation EA 10 150 1,500 Sod w/ 3" Topsoil SY 610 6 3.660 Subtotal $16,285 +10% Contingencies 1,630 Subtotal $17,915 +30% Indirect Costs 5,375 Total $239,290 Total — Storm Sewer $439995 Estimated Easement Acquisition 512,900 Total Project Cost $559995 Appendix B Preliminary Assessment Roll Greensboro Addition Storm Sewer City Project No. 726 Pro er Drainage Area(SF) Rate/SFota ssessmen Greensboro 1"Addition Lot 1 ,Block 4 3,180 $0.495 $1,585 Lot 2, Block 4 8,270 0.495 4,095 Lot 3, Block 4 15,390 0.495 7,620 Lot 4, Block 4 11,850 0.495 5,865 Lot 5, Block 4 5,080 0.495 2,525 Greensboro 2nd Addition Lot 1, Block 4 6,200 0.495 3,080 Lot 2, Block 4 6,900 0.495 3,415 Lot 3,Block 4 6,650 0.495 3,290 Lot 4, Block 4 8,180 0.495 4,050 Lot 5,Block 4 8,480 0.495 4,200 Lot 6, Block 4 7,850 0.4.95 3,885 Lot 7, Block 4 8,500 0.495 4,205 Lot 8, Block 4 6,300 0.495 3,125 Lot 10, Block 4 10,210 0.495 5,055 Totals 113,040 $55,995 CITY OF EAGAN PROJECT NO. 726 GREENSBORO DRAINAGE IMPROVEMENTS INFORMATIONAL NEIGHBORHOOD MEETING MONDAY,JANUARY 26, 1998 6:30 P.M. COMMUNITY ROOM MINUTES Attendance: Russ Matthys, Craig Knudsen, City of Eagan; Approximately 10 residents (see attached sign-in sheet) A. Welcome and Introduction • City Engineer Matthys welcomed the residents and introduced staff personnel. B. Presentation of the Drainage Issue • City Engineer Matthys reviewed the drainage problem and provided the City's understanding of the problem. • A summary of the public improvement process was given. • An explanation of the contributing drainage area and its location with respect to the problem was given. C. Questions/Comments • Looking at Figure 5 (attached) of the neighborhood, are there two options being proposed? Two options are a possibility, however that question is getting ahead of the discussion. At this point it would be helpful to receive comments from neighbors regarding any concerns they may have in their yards and how a similar problem may be affecting them. • Lots 3 and 4 of the 1s' Addition and Lot 8 of the 2„d Addition considered drainage a minor problem as it affected them and typically the water was gone within 24 hours after a rain event. Lot 3 of the 2nd Addition was not there, and neighbors said the owner was in the process of selling and moving. Lot 4 of the 1St, Lot 6 of the 2nd and Lot 7 of the 2" Additions did not consider drainage a problem in their yards. One resident claimed he and a neighbor had a choice in how their yards could be graded from their builders and they were satisfied with drainage of their yards. • A comment was made that some residents may not have received a notice of the meeting including lot 5 of the 1St Add. • A property owner stated that ponded water has done damage, and the water has decreased their property values. Lot 3-2nd Addition needs to be addressed due to the landscaping completed within the public drainage easement. 36 • A property owner commented that most residents are original buyers and have learned to live with the drainage as it is. This resident also expressed concerns regarding the landscape encroachment of Lot 3of the 2nd Addition. • A resident stated that the drainage easement provided substandard drainage and asked Russ if it should be improved: Russ stated that the grading within the easement could be better. It could be regraded to drain if it was completely redone, but it would still be a minimal grade. • A resident stated that there was a swamp prior to development indicating the area was and is saturated with water: Russ responded that he was unaware of the predevelopment topography of the site. He continued with a discussion of French drains and how to remove surface and groundwater from a drainage area. • A resident in response to a statement regarding the possibility of children drowning in the ponded water and associated liabilities stated that children can drown in 3 inches of water and any drainage problems should have been handled during warranty periods. • A property owner responded that the year they built there was a drought and by the time the significant rain events occurred, the warranty was over. Additionally, the yard was regraded several times at the request of the builder and owner. • Property owner suggested that he grade his yard to drain sending the problem down stream as a possibility, but not likely that he would do that to his neighbors. • If improvements were constructed, would there be a cost for those who did not want the improvement: As per the assessment policy, the properties within the drainage area have responsibility for the project costs through assessments. However, it is difficult to receive support for a project and assess those who don't have an interest in the project. • Costs are a significant concern to those who don't consider the drainage or lack of drainage to be a problem. • Were the curbs put in too low since back yards are lower then the curbs? To what extent is it a City Problem? Can the City participate: The City reviews plans and specs and provides inspection of the public improvements. The homebuilders set the basement elevations for the houses. The house elevations should correspond to the approved grading plan. A 2% grade is desirable for proper drainage. • The City has a 10-foot easement. Why does it allow improvements within that area? Can the City remove the obstructions within the easements: The City does have a 10 foot drainage easement, but it chooses to passively enforce the restriction of obstructions being placed within easements due to public relations. In this case, the City could have the obstructions within Lot 3 of the 2"d Addition removed. • Does the developer have any responsibility regarding this issue: The developer did the grading back in 1987 and it's difficult to go back thatf ar and expect him to return. The City no longer has any financial security to require the developer to address the issue. 321� • Is the problem just in the 2nd Addition or also the 1"? Why should lots without the problem be assessed: The drainage area is the controlling factor in accordance with the assessment policy. • Resident stated that the potential assessments are unnerving. • A resident asked that if just the proposed west line was constructed, would the improvements be extended to Lot 3 since it is a big part of the problem: The proposed improvement can vary. A resident followed up with a comment that the drainage problem would not be corrected if the east line were removed. • Since storm sewer is underground and lower than the curb, is there any storm sewer closer that could be used. No, we are proposing to tie into the closest storm sewer(indicated on Figure S). • Russ asked if the residents would allow improvements to be constructed if there was no cost to uninterested parties and sign a right of entry. Most residents were receptive of the installation, but would want to see a written proposal before formally agreeing. • A resident asked why couldn't the City do the $4000.00 fix that was once privately proposed: The City has certain overhead costs including design, inspection, bond interest and others. In addition, the City has to insure it can maintain the line; that would include more expensive pipe, manholes, and additional easement acquisition. • Russ stated that it would be difficult to move forward with only 10% of the residents in favor of the project. But it is a decision up to the City Council. The City could move forward with the project but it may not be the most feasible solution. • The residents decided to try one more time to do the drainage improvements privately. City staff offered to assist the residents in coordinating their efforts. The meeting adjourned at 8:30 P.M. Attachments: Sign-in Sheet Location Map of Attendees G:TECHS/CKNUDS EN/Gtmub=?QfMtg.Min uta 39 3 INFORMATIONAL MEETING PROJECT 726 GREENSBORO ADDITION MONDAY, JANUARY 26, 1998, 6:30 P.M. NAME ADDRESS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. ' 16. 17. 18. 19. 20. H:FORM S/Sign-In/jj 3 ( - - - - - - - - - - - - - 0') r\n C) LKj . . . .-or . 1 80' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1* * * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . * * . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . ..PF2..10 "EAST LINE" d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . 6. .-J.. f,..*...*.*....*...*...*..l..l.....*...*...*...* .;.l. .*.l...*..*...l.................................I . . . ........ DRAINAGE AREA .. .... . . . . . BOUNDARY. . . . . . . I . . . . . . . . . . .. . . . .... .I . . . . . . . . , . . . . . . . . ., * * * ,. . . . . . . .•% . . % . . . . . . . . . . . . . . . . . . . . . HUNTER j�- [75,ql-t . . . . . . . . . . . . . . . . . . . . f. . . . . . . . . . . . . * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . LN. . . . . . . . * . . . . , , * . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cj . . . . . . . . . . . . . . . . . . . . . . F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A[. . . . . . . . . . . . . . . . < 0 L0 PROPOSED "WEST LINE" . . . . . . . . . . *. . . . . . . . . . . . . . . . . . .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . L] . . . . . . . . . . cn . . . . . . . . . . . . . . . . . . . . . . . ly- . . . . . . . . . . . . . . . . . . . . . . . . . . . . co 0 . . . . . . . . . . . . . . . . . . . . w . . . . . . . . . . . . . . . . 0 . . . . . . . . . . . . . m . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NEIGHBORHOO TING PARTICIPANTS F-11 LOTS PROPOSED GREENSBORO DR. TO BE ASSESSED GREENSBORO ADD.— STORM SEWER 1-26-98 PROJECT 726 — PROPOSED ASSESSED LOTS CITY OF EAGAN,1 NEIGHBORHOOD MEETING ATTENDANCE Fig. 5 Agenda Information Memo February 3, 1998,Eagan City Council B. VARIANCE (1405 OSTER DRIVE)—JOHN T. BLACK ACTION TO BE CONSIDERED: > To approve or deny a 14 foot Variance to the required 50 foot setback from Dakota county right-of-way for Lot 6,Block 1,Oster Addition, located at 1405 Oster Drive in the SE 1/4 of Section 4. FACTS: > The applicant is requesting a 14-foot variance to allow construction of a single-family home on Lot 6,Block 1, Oster Addition. The variance requested would allow the building to be placed at the same setback as the existing house on the adjacent lot. > A 14' setback variance was approved for this property in 1995,but it expired in 1996. In September of 1997, the City Council denied a building move permit and 15' setback variance that accompanied that application. ISSUES: > Since the property is within the Metropolitan Council's Noise Policy Contour IV and infill residential development is typically considered conditional within this contour, a new home on this lot should be constructed to achieve interior sound levels of 45 dBA. ATTACHMENTS: Staff report, pages through . PLANNING REPORT CITY OF EAGAN REPORT DATE: January 29, 1998 CASE: 4-VA-01-01-98 APPLICANT: John T. Black HEARING DATE: February 3, 1998 PROPERTY OWNER: John T. Black PREPARED BY: Pamela Dudziak REQUEST: Variance LOCATION: 1405 Oster Drive COMPREHENSIVE PLAN: D-I, Single-Family (0-3 units/acre) ZONING: R-1, Residential Single-Family SUMMARY OF REQUEST Mr. Black is requesting approval of a 14-foot building setback Variance to the required 50 foot setback from Dakota County right-of-way for Lot 6, Block 1, Oster Addition located on the west side of Pilot Knob Road, north of Skyline Drive in the SE 1/4 of Section 4. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a variance and impose conditions and safeguards therein if. 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subdivision 6 requires a minimum 30 to 50 foot building setback along a public right-of-way, depending on the street classification; a ten foot setback from the side property line for a dwelling unit; and a five foot setback from the side property line for an accessory structure (garage or other accessory structure) in a single-family zoning district. Additionally,buildings cannot encroach into any easements so the side yard setback from the south property line is 15 feet. Variance Report—John T. Black February 3, 1998 Page 2 BACKGROUNWHISTORY Oster Addition was platted in 1982. According to Dakota County, the property became tax forfeit in 1988. A 14-foot setback variance for this lot was approved in 1995,but was not utilized and expired in 1996. In September of 1997, a request for a 15-foot setback variance was requested in conjunction with a request for a building move permit. The building move permit was denied by the Council, largely because the age and style of house proposed to be moved to this site were determined to be inconsistent with the surrounding neighborhood. Consequently, the requested variance also was denied. EXISTING CONDITIONS The subject site is located in a cul-de-sac that contains nine lots. Eight lots are improved with houses. The adjacent lot (Lot 7, Block 1, Oster Addition) south of the subject lot has an existing home that encroaches 14 feet into the 50 foot setback from Pilot Knob Road, however, there are no records indicating a variance for that lot. The subject lot (Lot 6, Block 1, Oster Addition) is the mirror image of Lot 7. EVALUATION OF REQUEST The lot is pie-shaped and located at the end of a cul-de-sac. The rear of the lot abuts Pilot Knob Road. On its shortest side (south)the lot measures 90 feet. Applying the 30-foot front setback from Oster Drive, the 50 foot setback from Pilot Knob Road and the 15 foot side yard setback (width of the easement), the depth of the buildable area at the south end of the property is about 15 feet. When the Oster Addition was platted in 1982, the plat dedicated a 50 foot half right-of-way for Pilot Knob Road. A review of city records indicates that at that time, the lot was subject to the same setback requirements as those present today. As mentioned, the lot is mirror image of the adjacent lot, Lot 7, and the applicant is requesting a similar setback variance as exists on the adjacent lot. AIRPORT NOISE The property under consideration is in the Metropolitan Council's Noise Policy Contour IV. In this contour, infill residential development is typically considered to be conditional. Because this is the last lot within the subdivision, it would only be appropriate for it to develop as a residential use. It would be appropriate, however, to require the home to meet appropriate sound attenuation standards. All of the other homes in the development have received sound insulation improvements through the Part 150 Noise Abatement Program. In 1995, however, the FAA ruled that new construction within a Part 150 eligible area is not eligible for such improvements because the conditions are assumed to be known by the owner. In accordance with MS 473.192,the building plans,materials and construction should be such that they will insure an interior sound level of 45 dBA as compared with the noise level at the inner boundary of the noise zone, in this case 65 DNL. APPLICANT'S ESTIMATE OF HARDSHIP The applicant has submitted a statement,which is attached, explaining his reasons for the variance. The applicant also has submitted a site plan showing the proposed building placement on the lot. 113 Variance Report—John T. Black February 3, 1998 Page 3 SUMMARY/CONCLUSION Mr. Black is requesting a 14-foot setback variance to allow construction of a single-family home on Lot 6, Block 1, Oster Addition. The requested variance would allow construction on this lot at a building setback from Pilot Knob Road consistent with the existing home on the neighboring lot to the south. ACTION TO BE CONSIDERED To approve or deny a request for a 14-foot rear yard setback Variance from Pilot Knob Road right- of-way for Lot 6, Block 1, Oster Addition. If approved, the Variance should be subject to the following condition: 1. The applicant shall insure that the building plans, materials and construction of residence is such that it will provide an interior sound level of 45 dBA as compared with a noise level of 65 DNL. 7 40k-city of Eagan Lowtion Map _ Lz z S 4 = all f p 1 a E •® i Sub"ect Site All 5 »�ORVInY11vE. 1-6 '' ® , ems® dE z® IL ®® f u•�.r»iva o•. °e a a F .s. MO KORO • � B z � y ® ® ® ®0 C, o ►' �. t t >� s� 1 a•as � ® �' ® F •� � � r, o s i L � Y SC) WX dna • p C; tm ......ARRORO a �0 not a. TOA••VIER KORO t. rr 800 0 800 Feet John T. Black 1405 Oster Drive Variance h Case No. 04-VA-01-01-98 E City of Eagan Community Development Department DAKOTA COUNTY C. AL. MONUMENT E I/4 COR., SEC. 4,T27N, R 23 W • us-m-p-, Ab-DITIOQ � t �,•b.'tti 1 t0 : N 890 50'15" W • 528.21 N.LINE OF T HE E ST LY. 4 A. OF T HE ► ' 1/4- T27N R23W ' 125.00 170.60 0 25.00% 50.00 50 N 01 N\ \0 O1 to 4 01 I-- 5 �'h�� Say 01 0� \ z ! 8216,19` ds \0=4°38'03" 5 ' 8 6. 16 - a A- sL N 5c\ \6.09ZX = 10°2C' ''I ' a 6 10.81) W °��•08 61.4 5 R y O `r' krea le ci 6 6 �s90 p b Nircr IS a Is F9 - m =a_ 6 p" 113.41 8 O �' 90.00 Z y Oo ---rte �G--� O O O/ N 89 49 37 W X23 O N 89°49'37" W a Y D/� 6 0 DRIVE 3 W M �6 o o - U O O °OO _1 61.45 h1 a O �O �lr' t- 11.23 1 R= 60- - O ' z �� A = 10°43'33" 1 rte° 314.16 `' 7 M N ° I B 8 '\ m ro 0 is 4 I3 Q;8'S8;4 8,• d o 0 I z I - l0) 1 to ` \�� - z z W waol �o Ar'°\ f- W1 9 01 10 8 'ss cn O I - -! !Z 0 108.31 170.60 5.00 50.00 STREET W�LCrMED BR&g 024/83) p i I't;!qE DRIVE M i 384.01 ' ' 50 52821 N 890 49' 37" W '. �';i•`:itF c:R ._'' H : E: 'c_. ,0 - 1 319.17 --- - 890 -- -89° 49' 37" W ' M serraa_ a single person. owner and vrorrietor. and John E. W t!1 o �/ w � O Vt z in G' - - - - - - - - - - - - - - - - - - - - - -, W o fn - t G � � Y � cn nn I EXISTING CONDITIONS i oa c i n o 0 • .' • S t 2 - O � N 0 tw x • O cl doe r • ♦ 14 -i A _ 7r Q 2 rn PROPOSED VARIANCE 69 o4.9 ,?5.UCS � n 40 l • 1 10 .� I flJ � o yC0 t �� � f `• 'S t 3.C.G Q m I _ N 89"4937" lY 90-00 PROPOSED SITE PLAN John T. Black December 31, 1997 219 South 1 st Street Newsstand, Mn 55053 507-332-0830 Dear Council Members: The property at 1405 Oster Drive was a Tax Forfeited property when we purchased it in February of 1997. the previous.owmer of the property was allowed to develop the property into a marketable lot under the guide lines set forth by the City of Eagan. Several years later, Dakota County widened Pilot Knob Road and created an extra 50' setback from the depth of the lot,you are left with a building site of about 10'. With these restrictions, it is easy to see why the previous owner had to relinquish the property to the county for taxes. The odd size lot has been made unbuildable. I noticed that the lot next to this lot is identical and that there is a good sized home built in 1992 on it. The home was allowed to be built 14' into the 50' setback of Pilot Knob Road. With this variance granted, we would be able to build on this lot. This is a win-win situation for all parties concerned. The city and county would earn revenue from the newly improved property. The property would be maintained by the new home owner. In light of this information it would only be fair to grant the same consideration to the lot as to the identical lot next door. Sincerely: John T. Black '-s-v Agenda Information Item February 3, 1998 Eagan City Council Meeting NEW BUSINESS A. PRELIMINARY SUBDIVISION-PRAIRIE OAKS ADDITION-PRAIRIE OAKS PARTERSHIP. ACTIONS TO BE CONSIDERED: • To approve or deny a Preliminary Subdivision of three lots on 6.07 acres and a Final Planned Development for Lot 1,Block 1,Prairie Oaks Addition,located east of Slater Road,west of Trunk Highway#77, south of Cliff Road in the NW 1/4 of Section 31. FACTS: • This item was heard at the December 18, 1998 APC meeting where it was continued at the developers request and commission's suggestion,in order for the developer to revise the plan to provide better tree preservation especially for Lot 3,the southernmost lot. • The Advisory Planning Commission recommended denial of this item at its January 27, 1997 meeting. According to the commission members,the basis for the denial was the intensive use on a property not capable of handling three office buildings. • Lot 3 is 2.8 (122,623 s.f.)acres in size. The lot has 61 significant trees, 35 are proposed to be removed(57%). ISSUES: • Lot 3,the southernmost lot,is heavily wooded. The original plan presented to the APC members in December showed a three-story, 36,000 s.f. office building. The developer reduced the size of the building by 6,000 s.f.to 30,000 s.f.which reduced the number of parking stalls by 24. • Neighboring property owners raised several issues at the APC meeting: 1. The amount of tree removal is unacceptable. The trees serve as a noise barrier to the residents. Additionally the trees serve as a natural habitat for animals. 2. The increased traffic along Slater Road will further exasperate an already busy street, especially at Cliff Road during a.m. and p.m. peak hours. 3. The developer is not meeting City Code parking requirements. Concerns were raised by residents regarding overflow parking on Slater Road. • After the APC meeting,the developer,Chris Moarn,discussed the project with the neighbors. Since that discussion,Mr.Moarn has proposed several options to the City. He has outlined these two options in the attached letter,dated January 28, 1998. S/ Agenda Information Item-Prairie Oaks Addition February 3, 1998 Eagan City Council Meeting Page 2 Briefly,Mr. Moarn is offering to sell Lot 3 to the City for a price of$2.75 per s.f; or lease the property to the City for a cost of $44,885 annually. See Attachment for details. BACKGROUND: Minutes of the Advisory Planning Commission Meeting-pages - Planning report-pages -—n. Letter from Chris Moarn,Parks Realty Inc.-pages-207-13. PLANNING REPORT CITY OF EAGAN REPORT DATE: January 21, 1998 CASE: 31-PP-29-11-97 APPLICANT: Chris Moarn, Parks Realty HEARING DATE: January 27, 1997 PROPERTY OWNER: Chris Moarn, Parks Realty PREPARED BY: Shannon Tyree REQUEST: Preliminary Subdivision&Final Planned Development LOCATION: Outlot A, Oak Cliff 3r Addition COMPREHENSIVE PLAN: Limited Business ZONING: PD - Planned Development SUMMARY OF REQUEST Chris Moarn,Parks Real Estate, is requesting approval of a Preliminary Subdivision (Prairie Oaks Addition) consisting of three lots on approximately 6 acres and a Final Planned Development for an office building located on property currently platted as Outlot A, Oak Cliff Yd Addition, south of Cliff Road, east of Slater Road,west of State Highway 77 in the NW 1/4 of Section 33. AUTHORITY FOR REVIEW City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto:" A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including but not limited to,topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding,water storage, and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of the development. E. That the design of the subdivision or the proposed improvements is not likely to cause environmental damage. S3 Planning Report - Prairie Oaks Addition January 27, 1998 Page 2 F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public. BACKGROUND/HISTORY The six-acre site has been a part of the Winkler-Jackson Planned Development since July 1982. Since the planned Development was created, the residential component of the PD has been completed. In addition to the proposed development only two commercial lots remain vacant in the Oak Cliff Pond Additions west of Slater Road. This item was originally heard at the Advisory Parks,Recreation and natural Resources Commission meeting held on December 15, 1998 where the commission recommended denial of the plan due to the large quantity of tree loss. At the Advisory Planning Commission meeting December 18, 1997 the applicant continued the project due to concerns about tree loss and its affect on the overall development of the site. EXISTING CONDITIONS The site is vacant, and is wooded in the southern portion of the site closest to the residential development, St. Charles Woods. The north portion of the site is void of any significant trees and 511 Planning Report - Prairie Oaks Addition January 27, 1998 Page 3 contains an existing pond. The southern portion of the outlot contains the majority of the trees, a wetland and a moderately steep slopes. There is an existing 30'drainage and utility easement along Slater Road. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Amoco Gas Station; zoned PD; guided NB,Neighborhood Business South- St. Charles Wood single family residential; zoned PD; guided D-I. East - Trunk Highway 77 (Cedar Avenue) West- Oak Cliff Pond, single family residential; zoned PD; guided D-H. EVALUATION OF REQUEST Preliminary Subdivision Lots -The proposed subdivision consists of three lots. Lot 1 abuts the Amoco site to the north, and is 1.7 acres(73,962 s.f.). Lot 2 is 1.5 acres(67,719 s.f.) in area. Lot 3 is 2.8 acres (122,623 s.f.). Landscaping- The landscape plan is unacceptable. The revised plan should be submitted on a grading plan. Due to a 30'wide drainage and utility easement over an existing sanitary sewer line plant material in this easement may only be shallow rooted shrub material. The plan should also be revised to show allowable plant material in this 30'wide area along Slater Road for Lot 2. Gradin - The northern one-half of the site is open and has been previously graded while the southern one-half of the site is lightly to heavily wooded. Most of the site slopes to the north with the exception of the existing wetland in the southwest corner. The preliminary grading plan is acceptable. A majority of the site will be graded in preparation of parking lot and building construction. Storm Drainage - The preliminary storm drainage plan is not acceptable. This site's runoff is proposed to drain along the north edge of the property to the existing storm water basin, Pond AP-10B which was not constructed to accommodate runoff from this development. This basin was constructed as part of the Oak Cliff 6"Addition to the northwest, and was designed to handle runoff from that development only. The developer should control runoff from the development so as not to raise the 100-year high water level of Pond AP-IOB above its current elevation. Possible options to accomplish this are as follows: 1) expanding Pond AP-IOB on this development site, 2) expanding it to the north onto Parcel 011-01, or 3) utilizing the existing wetland on the site for storm water management. Expansion of the pond to the north onto Parcel 01 1-01 will require the developer to acquire pond easement from that property owner. 5S Planning Report - Prairie Oaks Addition January 27, 1998 Page 4 Water Quality: This development is located in Drainage Basin A in far southwest Eagan. There is already a detention basin in the northern portion of the site (Pond AP-lOa) which was constructed only to meet water quality and flood control requirements for the Oak Cliff 6`h Addition west of Slaters Road. The pond is not large enough to fully satisfy the water quality treatment requirements of the Prairie Oaks subdivision. After reaching Pond AP-10b, the runoff from this site flows through three more designated treatment basins before reaching a small wetland in Slaters Acres Park, the nearest downstream recreational water body. Development of the Prairie Oaks site will have only a very minor impact on the quality of this water body because of the relatively small size of the development relative to the size of the watershed of the pond, the number of intervening ponds between the development and Slaters Acres Park, and the naturally high ambient phosphorus concentrations in shallow wetlands of this type. Staff recommends that the developer use on-site ponding as the primary measure to meet water quality treatment requirements for the site. Options available for ponding on the site include the excavation and use of a natural wetland to treat runoff from the southern third of the site and routing stormwater from all or a portion of the site to existing Pond AP-IOa(whether the pond is expanded or not) for at least partial treatment. To the extent that on-site ponding is still inadequate to fully meet water quality mitigation requirements, a supplemental cash dedication should be required. Wetlands - A wetland survey of the site has been completed. The survey shows that an inland fresh meadow (Type II wetland) of approximately .4 acres is located along the southwest border of the site. State law allows up to 2,000 square feet of Type 1, 2 and 6 wetlands to be filled without having to mitigate the loss. The site plan proposes a fill of about 1,700 square feet, which is under the threshold, so no mitigation will be required. Utilities - The preliminary utility plan is acceptable. Sanitary sewer is available along the west edge of the site for connection. Water main is available to the west and south of this site for connection by this development. Streets/Access/Circulation - Public street access is proposed from two locations onto Slater Road, one driveway serving Lot 3 and another combined entrance serving Lots 1 and 2. Internal circulation is provided through the connection of the parking areas of each lot. Slater Road is a neighborhood collector street designed to accommodate approximately 5,000 vehicle trips per day and will be able to handle traffic from the proposed development. 1997 traffic counts for Slater Road in the area showed daily (24-hr) counts of 2,000 to 3,000 vehicles. . The average single-family home generates approximately ten vehicle trips per day. This development is estimated to generate approximately 1,050 daily vehicle trips At the December 15, 1997 APC meeting a number of questions were raised regarding traffic. The following information has been provided. S6 Planning Report - Prairie Oaks Addition January 27, 1998 Page 5 Estimated Traffic: The Prairie Oaks development will generate an estimated 1,050 average daily vehicles at time of full development. It is estimated that approximately 75% of the Prairie Oaks traffic, or 785 vehicle trips, will travel to and from the north toward Cliff Road and Cedar Avenue. The remaining 25%, or 265 daily trips, are anticipated to travel to and from the south, thereby increasing the traffic counts on Slater Road to approximately 2,300 to 3,300 daily vehicle trips. These estimates are below the amount of traffic designated for Slater Road, as mentioned above. Traffic Speed: A resident also raised the issue of the speed of traffic on Slater Road. Speed control is generally a law enforcement issue. The City Police Department has conducted a number of speed surveys on Slater Road recently. The surveys indicate that there is not a regular problem with speeders on the road. The average speed of vehicles monitored was at or below the posted limit. The current speed limit for Slater Road is 35 MPH, which is consistent with a road of this classification. The MN Department of Transportation sets speed limits on all the streets within the City. • Cliff& Slater Intersection—Amoco Entrance: Another issue raised at the Planning Commission meeting was that of traffic congestion on Slater Road at the Amoco station driveway entrance near Cliff Road. Residents stated that a southbound vehicle waiting to make a left turn into the Amoco station store sometimes backs up southbound traffic coming off Cliff Road. The southbound lane of Slater Road adjacent to the Amoco station has a width of 22 feet, which allows bypass of traffic around a vehicle making a left turn. Easements/Permits/Right-of-Way- A 30-foot wide drainage and utility easement over the existing sanitary sewer runs along the entire west edge of the development. The developer should not plant large-growth landscaping within the area of the drainage and utility easements. Tree Preservation- The tree preservation plan is acceptable. The inventory indicates that current significant vegetation consists of 83 significant trees. Most of these trees are located on the southern half of this property(lots 2 and 3, specifically lot 3). Tree species includes bur oak, red oak, white oak, blackcherry, and boxelder. Tree diameters range from 6"to 32". Fifty-one significant trees (61% of the total) are bur oak trees. The average diameter of these bur oak trees is 15 inches; there are 23 oak trees measuring greater than 20 inches in diameter. Tree preservation issues for this development will be reviewed in its entirety even though construction, according to the applicant, will be phased in over time, (the proposal contains three lots, versus one lot and two outlots). -.5- 7 1 Planning Report - Prairie Oaks Addition January 27, 1998 Page 6 Site preparation for this development will result in the overall removal of 40 significant trees (48.2% of the total). Individual-lot tree removal summaries are as follows: Lot 1 —No significant trees Lot 2 —22 significant trees, 5 to be removed (23% removal) Lot 3 —61 significant trees, 35 to be removed (57%removal) According to the City of Eagan Tree Preservation Ordinance, allowable removal for this type of development (multiple-lot, multiple-phase, commercial) is 47.5% of the existing significant vegetation. With a significant tree removal percentage (48.2%) more than allowable limit (47.5%) there will be tree preservation mitigation required for this development, if the plan is approved as proposed. According to the City of Eagan Tree Replacement Schedule, mitigation for this development calculates to four Category B trees. Tree Preservation mitigation is to occur in addition to any City of Eagan landscape requirements. Per the Tree Preservation Ordinance, tree mitigation is to occur either: "on-site" (in addition to any landscape requirements and if sufficient room is available); or on other property within the city of Eagan owned by the applicant (if sufficient room is available); or on public/city/park property; or as cash mitigation. Parks and Recreation - The Advisory Park, Recreation and Natural Resources Commission is recommending a cash park and trail dedication. The Winkler Jackson Planned Development indicated that a trail would be located along the east side of Slater Road. Instead the trail has been developed along the west side of Slater from Cliff Road to Burnsville Parkway. Planned Development The Planned Development designated this area as LB - Limited Business. For purposes of reviewing this request, staff will review the proposal against LB requirements. The developer is proposing to develop a three building office complex on the 6.07 acres. The buildings would be built in phases beginning with Lot 1 then Lot 2, and finally Lot 3. The applicant has not specified exact timelines for the second and third buildings to be constructed. According to the applicant, the first building would begin construction in the spring of 1998. Setbacks - Required building setbacks from the State Highway 77 are 50'. In this case the applicant is proposing a 10' setback for Lot 1, a 62' setback for Lot 2, and a 20' setback from Lot 3. The applicant has stated that the long and slender shape of the parcel, 178' at the narrowest point (Lot 2), inhibits flexibility in placing the buildings. All other building setbacks have been met. Parking setbacks (20') along Slater Road have been maintained, however, the minimum 20'parking setback along Highway 77 was reduced to 10' for the majority of the entire site. Planning Report - Prairie Oaks Addition January 27, 1998 Page 7 Generally, the areas where the developer has asked for deviations from the strict code requirements are from Highway 77. The proposed setbacks create a minimal impact by reducing the parking landscaping along the freeway corridor. Parking -All parking spaces shown are 9'wide, and the applicant is using cross parking easements throughout the three lots. The developer has suggested using a parking ratio of 1 space per 250 s.f. of gross floor area. City Code requires 1 space per 150 s.f of net leaseable area, or 80%of the gross floor area. In this case, for Lot 1 Code would require 44 spaces. The proposed plans show 35. The developer is proposing development on Lot 1 initially. Because the overall site is rather small and oddly shaped, it poses some site planning challenges; it is necessary to review how the entire site could function especially since access and parking are to be shared. Therefore,the developer has also indicated the proposed building and parking lot sizes for Lots 2 and 3. According to City Code, Lot 2 would require 118 spaces based on the proposed building of 8,400 s.f. The applicant is proposing 77 spaces. Also identified on the plan are 29 proof of parking spaces. Four of these spaces are not desirable due to their location near the entry to the site. The remaining 25 spaces are located on the south side of the building. If the proof were added, four spaces would have to be removed in order to construct the opening for the added parking area. The total number of spaces for Lot 2 is 98 spaces. Lot 3 has a 30,000 s.f, building, requiring 160 spaces by Code. The applicant is proposing 115 spaces. There are also 35 proof of parking spaces identified. However, approximately eight spaces would be removed to accommodate the southern most spaces shown. Additionally 4 spaces shown as proof of parking on the northeast side of the building near the entrance to the underground parking are questionable due to the potential grade at which they would be located. The total spaces including the proof of parking spaces is 138. The applicant is proposing a deviation from the standard code requirements for the entire site of 95 stalls. The developer has shown a parking ratio of one space for each 250 s.f. of gross floor area. The latest plan indicates a shortfall from that ratio of 22 stalls. Building Design-The building was designed to incorporate the Prairie style architecture. This style of architecture is complementary to residential areas. The proposed single story building footprint is 8,400 s.f. and 28' in height. Mr. Moarn is proposing a stucco building, with large approximately 6'tall windows. The developer has suggested two different materials for the roof. The first choice is a composite slate-like shingle and the second choice is for asphalt shingles (see exhibit). S Planning Report - Prairie Oaks Addition January 27, 1998 Page 8 Signage- The developer has not proposed any building signage at this time. Any future building signage would be subject to the City's Sign Regulations. The applicant is proposing two monument signs and decorative planters at both ingress/egress locations on Slater Road. The monuments are designed to be 4' in height with 2'6" square area for copy. Lighting Plan - A lighting plan was submitted with the application and is acceptable. The amount of light shown at the property boundary appears to be negligible. SUMMARY/CONCLUSION The Winkler Jackson Planned Development has depicted this site for Limited Business use since 1982. Offices of a general nature and professional offices are permitted uses within this zoning category. At this time, the developer is requesting a Final Planned Development for Lot 1. The proposed office use is consistent with the zoning and City's Guide Plan,however the parking associated with the office does not meet the required number of spaces by Code. This is true for all of the proposed lots. The site as proposed is 95 parking spaces below the required amount. The applicant proposed parking at a 1:250 of gross floor-area ratio. City Code requires 1:150 of net leasable floor area. Even using the developer's proposed ratio the plan is 22 spaces deficient. According to the revised plan, tree removal has been reduced through the implementation of retaining walls,parking lot islands and road realignment. The trees to be preserved now are oaks in small parking lot islands or smaller diameter boxelder trees. These may or may not take the stress of development. The larger diameter bur and red oaks, which make up the character of Lot 3 will still be removed. If it is necessary to utilize the proof of parking the removal percentage for the significant trees increases for Lots 2 and 3. The proposed landscape plan should be revised to enhance screening of the parking areas. The proposed plan will achieve Final Planned Development status when a Final Planned Development Agreement has been executed. The applicant will be required to submit the following plans, including any modifications resulting from the Advisory Planning Commission and City Council review of the proposed Final Planned Development to be used as exhibits in the Final Planned Development Agreement. • Final Landscape Plan • Final Signage Plan • Final Lighting Plan • Final Building Elevation Plans • Final Phasing Plan • Final Site Plan V Planning Report - Prairie Oaks Addition January 27, 1998 Page 9 ACTION TO BE CONSIDERED Final Planned Development: • To recommend approval or denial of the proposed Final Planned Development permitting a 8,600 s.f., single story,office building located on Lot 1,Block 1, Prairie Oaks Addition subject to the following conditions. 1. The following plans are required at the time of final planned development: • Final Site Plan • Final Landscape Plan • Final Signage Plan • Final Lighting Plan • Final Building Elevation Plans • Final Phasing Plan Subdivision: • To recommend approval or denial of the proposed Preliminary Subdivision (Prairie Oaks) consisting of three lots located east of Slater Road, west of Trunk Highway 77 (Cedar Avenue) and south of Cliff Road, in the NW 1/4 of Section 31 subject to the following conditions: Standard Conditions 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 3, 1993: Al, Bl, B2, B4, Cl, C2, C4, D1, El, F1, G1, and H1 Storm Drainage 2. The developer shall control runoff from the development so as not to raise the 100-year high water level of Pond AP-IOB above its current elevation. Easements 3. The developer shall not plant large-growth landscaping within the area of the drainage and utility easements. 4. The developer shall submit cross parking and cross ingress/egress easements prior to the final subdivision approval by City Council. Tree Preservation 3. The applicant shall fulfill tree preservation by providing contractual installation of 2 Category A trees, or 4 Category B trees or 8 Category C trees. 4. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved during initial site grading. Planning Report - Prairie Oaks Addition January 27, 1998 Page 10 5. The developer shall be responsible for contacting the City Forestry Division at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan. 6. The applicant/owner or representative review with City Forestry Staff, development plans (including but not limited to Site Plan and Tree Preservation Plan) for proposed Lots 2 and 3 to ensure optimal tree preservation efforts when locating buildings, drive aisles, and parking lots to ensure optimal tree preservation efforts. Wetland 8. As per the requirements of the Wetland Conservation Act, an exemption from mitigation be granted for up to 2,000 square feet of wetland fill for the project Water Quality 9. On-site ponding be the primary means of meeting water quality treatment requirements. To the extent that on-site ponding is inadequate to fully meet water quality mitigation requirements, a supplemental cash dedication will be required. Platting 10. The property should be platted. Landscaping 11. A revised landscape plan should be submitted on the approved grading a plan. 12. All parking areas shall be screened in accordance with the City's Landscape Ordinance. 60?, STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Wav 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 3 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision, zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August25, 1987 September 15, 1987 Revised: July 10, 1990 Revised: February 2, 1993 LTS#5 STANDARDLON 6 FINANCIAL OBLIGATION—Prairie Oaks There are pay-off balances of special assessments totaling $0 on the parcels.proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. 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H C[ Y s d X d3 '�A 1i1 0. a O cr!A ��iitE Y� In 4) Lu Jill G�.O f 3 t L F- fitAll ild W t P7-r+- l 313 a',aw if Q H JI� 1 �E` <w ski ao w aJ 0a� z LU z tat ��.: ta: t,�e ►�: :�: a �� � \ ` J ) r 45i1�b3b2tD: S d! 7 L n R it ll flip( g4ig1 9 to slit `Y• ` • i Eel 1 •" atci' 1L 7�• i ' ` } }q.art: R• \ 47:: �t ' is yy i E` �t.� �••t i�f�1..�CY�.rf � � sir.I �, fel s :� r .�•4.wa A' Z.O. Z� •� is ��i' �t eaelttr:.i d 7 : , .. €il r y i f Y _ � t 1 � Z -- -- - - "C r � �\y�`z � ', •x-11 lr--.-- � \ I lb i 1 � \ 1 J ►`1 i q � LON 3 I s i, ui LU a �" ti ny r'-r'- :tl1l;� cao J'II 0.0 Oil t m < ; �33• s ICD Z s M. LJI tr- lis ,: :t f f4 PARIS REAL ESTATE January 28, 1998 City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear Council Members: This letter is being sent to explain my position on the Prairie Oaks Development along Slater Road in Eagan. Parks Real Estate purchased this land in 1987 after reviewing with City Planning the zoning on the site and the expectations of the City of Eagan for an office development. The architect produced a site plan and design for the first building. Since first reviewing the plan with staff personnel, we have made a number of changes suggested by staff which I believe were all favorable to the overall development. On January 15, 1997, we obtained approval of the Park Board for our plan. On January 27, 1997, we reviewed our plan with the Planning Commission. There was much opposition from the neighbors. It was my feeling that the grove of trees on Lot 3 have become very special to the neighborhood surrounding it. These trees are very beautiful and obviously one of the reasons I purchased the property. If the city is interested in having development on this site, I am more than happy to move forward with my plan and develop the three (3) office buildings proposed. In the event that the city would care to get involved, save the trees, and have two office buildings developed, I have an alternate plan. Proposal • Parks Real Estate would be granted the rights to develop Buildings A and B as proposed. • Site C, 122,623 s.f., would be leased to the City of Eagan for 15 years. At any time during those 15 years, the City of Eagan would have the right to purchase the land. 76) 4374 Browndale Avenue Edina, Minnesota 55424 612/925-5275 • Parks Real Estate would grade the site for limited parking, saving as many trees as possible. • Parks Real Estate would construct a rain shelter that would be equipped with picnic benches. • Parks Real Estate would be responsible for snow removal, grass cutting, and maintenance of the rain shelter. Financial Alternatives A. Parks Real Estate would sell the land to the city at the price of$2.75 per s.f. If the city purchased the land, they would be responsible for the improvements. B. Parks Real Estate would lease the land to the city. The lease rate would be 91/2% of the cost of land and improvements plus the maintenance cost, plus taxes. i.e., For example: Land Cost $2.75 per s.f. x 122,623 s.f. _ $337,213 Road and Shelter = 30,000 $367,213 367,213 x 9.5% _ $34,885 Approximate Yearly Taxes 5,000 Approximate Maintenance Cost 5,000 $44,885 per year Under the above scenarios, the city of Eagan would pay Parks Real Estate $3,744 per month for this park. Purchase price options for the City of Eagan: Years 1-5 3.00 s.f. Years 6-10 4.00 s.f. Years 11-15 5.00 s.f. pPARKS o / REAL ESTATE This Alternative B is one that I feel would satisfy the needs of the neighborhood and act as an amenity for the office tenants as well. I look forward to working with you towards a solution for this property. Please feel free to call me if there are any questions. Christopher P. Moarn CPM:alf PARKS F=2 REAL ESTATE LLI sl LU 0 w .2 LU z 0 > <z cr WM Q<Uj 0 0.0 tir _ z Agenda Information Memo February 3, 1998, Eagan City Council B. CONDITIONAL USE PERMIT—LINDER'S GREENHOUSES INC ACTION TO BE CONSIDERED: > To approve or deny a Conditional Use Permit to allow the seasonal outdoor sale of plants and plant products and a temporary greenhouse structure to be located in the parking lot of the Cedar Cliff Shopping Center at 2127 Cliff Road, on Lot 1, Block 2, Cedar Cliff Commercial Park in the SE '/o of Section 30. FACTS: > The proposed Flower Mart consists of a temporary greenhouse structure with a fenced patio at each end of the structure. The total sale area is 184 feet by 21 feet and takes up approximately 18 parking stalls. The applicant proposes that the sale occur between April 15th and July Vh. > The Advisory Planning Commission held a public hearing on January 27, 1998, and recommended approval of the Conditional Use Permit, subject to the conditions listed in the APC minutes. ISSUES: > Since there is an existing CUP for a summer produce stand on this property, staff has some concerns about overlap of the proposed use with the operation of the produce stand. The applicant wishes to keep the greenhouse open beyond the July 40'holiday,however, the CUP for the produce stand allows it to open as early as June 25'each year. The APC agreed with restricting the end date to prevent the overlap of seasonal uses on this property,but left the selection of that date to the applicant,property owner, and operator of the produce stand to negotiate. The applicant is expected to be able to present their agreement for the Council's consideration at the meeting on Tuesday. > The extent of the proposed signage was discussed during the public hearing. The consensus was that the 25 square foot maximum area for temporary signage was too restrictive, and that the proposed flags should not be considered signage. Consequently, the APC recommended that the condition regarding signage be modified to allow standard building signage which is one sign per side of the building facing a street and signage cannot exceed 20% of the building wall area. The applicant has submitted a revised sign plan showing six signs, each approximately 4' x 8' (32 s.f.), and a letter explaining their signage proposal. ATTACHMENTS: January 27, 1998 AW Minutes,pa es through Staff Report,pages through Revised sign plan and letter from app icant,pages 4!9_0 through A. PLANNING REPORT CITY OF EAGAN REPORT DATE: January 22, 1998 CASE: 30-CU-41-12-97 APPLICANT: Linder's Greenhouses Inc. HEARING DATE: January 27, 1998 PROPERTY OWNER: Cedar Cliff Properties, LLC PREPARED BY: Pamela Dudziak REQUEST: Conditional Use Permit for Seasonal Sales LOCATION: Cedar Cliff Shopping Center, 2127 Cliff Road COMPREHENSIVE PLAN: CSC, Community Shopping Center ZONING: PD, Planned Development SUMMARY OF REQUEST Linder's Greenhouses is requesting approval of a Conditional Use Permit to allow the seasonal outdoor sale of plants and plant products and a temporary greenhouse structure to be located in the parking lot of the Cedar Cliff Shopping Center at 2127 Cliff Road, on Lot 1, Block 2, Cedar Cliff Commercial Park in the SE '/4 of Section 30. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area,nor substantially diminish or impair property values within the neighborhood. 21� Planning Report—Linder's Greenhouses, Inc. January 27, 1998 Page 2 D. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. E. Will not involve uses, activities,processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons,property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Additional standards that apply to the evaluation of a Conditional Use Permit for Seasonal Outdoor Sales are addressed later in this report. BACKGROUND/HISTORY The Cedar Cliff Shopping Center was built in 1984 and is part of the Cedar Cliff Planned Development, which was created in 1980 and provided a mixture of commercial and residential uses on 73.4 acres. In 1996, the City approved an amendment to the sign package for the center and the owners are in the process of switching over the signage on the building from the lower area beneath the canopy to the upper band outside the canopy. In 1995 and 1996, Sever's Farm Market operated a summer produce stand in the southwest corner of the parking lot of the center. In 1997, following the adoption of a new Seasonal Outdoor Sales ordinance, the City approved a Conditional Use Permit for the produce stand to continue its summer operations at this location. EXISTING CONDITIONS The shopping center consists of 37,900 square feet of retail space on 4.6 acres. The building is located on the northern portion of the site with the parking lot between the building and Cliff Road. The Conditional Use Permit approved in 1997 allows the produce stand to operate between the dates of June 256 and September 15S Planning Report—Linder's Greenhouses, Inc. January 27, 1998 Page 3 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Office; zoned PD (Planned Development); guided LB (Limited Business) South- Pizza Hut/Doolittle's Cafe/KLXX Radio; zoned NB (Neighborhood Business); guided LB (Limited Business) East— Cedar Cliff Commercial Park; zoned PD (Planned Development); guided LB (Limited Business) West— Holiday Station/Precision Tune/McDonald's; zoned and guided CSC (Community Shopping Center) EVALUATION OF REQUEST Proposed Use - The City Zoning Code allows for seasonal outdoor sales as a conditional use within the commercial zoning districts of the city, subject to the adopted standards. The applicant has applied for a Conditional Use Permit for Linder's Flower Mart which involves the seasonal outdoor sale of plants and other home garden products. Compatibility with Surrounding Area—The existing development is commercial retail and this area along Cliff Road between Hwy. 77 (Cedar Ave.) and I-35E is considered one of the major commercial nodes in the city. Proposal—The Flower Mart is a greenhouse that is a temporary membrane structure, 84 feet long by 21 feet wide, with a 40-foot by 20-foot outdoor display area at the front entrance to the greenhouse and a 30-foot by 20-foot patio off the rear of the structure. The total sale area is 154 feet by 21 feet. Site Plan and Setbacks—The greenhouse is proposed to be located along the south edge of the parking lot. The sale area is setback approximately 25 feet from the Cliff Road right-of-way, and approximately 100 feet from the west property line. The applicant states that this site was selected because it is distant from the front of the shops and out of the main stream of both pedestrian and vehicular traffic, and provides visibility of the Flower Mart to Cliff Road without obstructing visibility of the other businesses in the center. Li htin —No information was provided on any additional lighting for this facility. Duration—The sale is proposed to occur daily between April 15"' and July 7"'of each year. These dates overlap with the existing CUP for the produce stand,which allows the produce sales to begin June 25". Therefore, to avoid having vehicular and pedestrian conflict between two seasonal sales occurring at the same time in close proximity to one another, this seasonal sale should cease and the structures should be removed by June 25'. 0�, Planning Report—Linder's Greenhouses, Inc. January 27, 1998 Page 4 Hours of Operation—The applicant proposes operations between the hours of 8:00 a.m. to 8:00 p.m. weekdays and 8:00 a.m. to 7:00 p.m. on weekends. Parking—Parking will be provided on the property within the existing parking lot of the shopping center. The applicant has stated that traffic in the other parking lots shared by their Flower Marts has not been affected considerably due to the sharing of customers. Access—Access is provided through the existing parking lot which has driveways at the east and west ends. No direct access to Cliff Road is provided. Seasonal Sales Standards—Additional standards apply to the evaluation of a Conditional Use Permit for Seasonal Outdoor Sales. The following is an evaluation of this proposal as it relates to each of those standards listed in Section 11.10, Subdivisions 29.3 and 29.4. 1. Adequate off-street parking shall be provided to ensure that no obstruction or interference occurs with existing traffic patterns. The sale area, including both the greenhouse structure and the outdoor areas consist of 154 feet by 21 feet and takes up approximately 18 parking stalls. The Flower Mart is located within the existing parking lot. 2. No portion of the event shall take place within any public right-of-way. A minimum setback of ten (10)feet shall be maintained from all property lines and no portion of the use shall take place within 100 feet of any abutting property line of any residential use or residential zoned property, which is not separated by public right-of-way. The sale area will be set back behind the curb line of the existing parking lot, approximately 25 feet from the property line. 3. The site shall be kept in a neat and orderly manner and the display of items shall not cover more than S% of the total lot as to not interfere with pedestrian safety, vehicular movement, emergency access and existing business activities. At 154 feet by 21 feet, the sale area comprises 3,234 square feet and is less than 2% of the 4.6-acre site. The Flower Mart is proposed to be located at the south end of the parking lot. The applicant states that this location is distant from the building and the front entrances of other businesses, keeps it away from the main stream of both pedestrian and vehicular traffic in the parking lot, and affords good visibility of the Flower Mart without obstructing visibility of the businesses in the center. 4. All signs for the event shall comply with Eagan City Code sign regulations. The City Sign Code does not have specific standards for seasonal sales. Temporary signs for special business events are allowed up to three in number,not exceeding a total of 25 square feet. Temporary signs displayed for more than ten days per calendar month require a sign permit. The applicant's proposal includes wall signage on the west, south and east walls of the greenhouse and a flag above the door at each end of the greenhouse. Dimensions for the proposed signs were not provided. Based on the photos and drawings provided, the flags are not consistent with the Sign Code which does not allow signs to Planning Report—Linder's Greenhouses, Inc. January 27, 1998 Page 5 project above the roof line of a building. The wall signs on the greenhouse should comply with the number and size restrictions for temporary signs in the Sign Code and a sign permit is required to display the signs for the duration of the seasonal sale. 5. Tents and temporary membrane structures having an area in excess of 200 square feet and canopies in excess of 400 square feet shall be subject to a building permit. Since the proposed structure exceeds 200 square feet, a building permit is required prior to construction. 6. The owner or operator of the event shall have the written permission of the fee owner of the property on which the event is located to use the specific site. The property owner co- signed on the development application for this Conditional Use Permit. 7. Hours of operation shall be subject to this Chapter's regulations governing hours of operation of commercial businesses. The applicant proposes operations between the hours of 8:00 a.m. to 8:00 p.m. weekdays and 8:00 a.m. to 7:00 p.m. on weekends. This is within the hours of operation allowed by the City Code. 8. No parking shall be permitted on any adjacent parcel without the prior written permission of the adjacent parcel owner. All parking associated with the Flower Mart will be accommodated within the Cedar Cliff Shopping Center parking lot. 9. The sale area shall be within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the City. The site plan shows a greenhouse with a patio at both ends of the greenhouse. The patios are enclosed by a short fence as shown on the elevation plan. Display of any plant materials or products outside of the greenhouse should be contained entirely within the fenced area. 10. The sale shall not encroach into any required front building setback area or other required setbacks. Although this property is zoned Planned Development and is developed pursuant to a specific approved development plan, standard building setbacks from Cliff Road right-of-way would be 50 feet. The proposed sale area is located in the parking lot between the shopping center and Cliff Road and is set back from Cliff Road approximately 25 feet. 11. The sale area shall not interfere with any pedestrian or vehicular movement. The drive aisles within the parking lot will remain open. No sidewalks are impacted by the proposed sale area. 12. The sale area shall not take up required parking spaces or landscaping areas of the principal use. The proposed sale area is located within the existing parking lot and covers approximately 18 parking stalls. Based on the minimum parking requirements in the City Zoning Code, the 37,900 square foot retail center requires 223 parking stalls. The site plan shows approximately 218 existing stalls, and 18 of those would be covered Planning Report—Linder's Greenhouses, Inc. January 27, 1998 Page 6 by the Flower Mart. Parking for customers would be provided within the existing parking lot. 13. The sale area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The sale area would be located within the existing parking lot,which has bituminous surfacing. SUMMARY/CONCLUSION The applicant is proposing the seasonal outdoor sale of plants and plant products and a temporary greenhouse structure at Cedar Cliff Shopping Center. This type of commercial use appears compatible with other uses in the area. The proposal largely meets the standards for a seasonal outdoor sale,but deviates from those standards in setbacks,parking and signage. ACTION TO BE CONSIDERED To recommend approval or denial of a Conditional Use Permit to allow the seasonal outdoor sale of plants and plant products and a temporary greenhouse structure to be located in the parking lot of the Cedar Cliff Shopping Center at 2127 Cliff Road, on Lot 1, Block 2, Cedar Cliff Commercial Park in the SE '/4 of Section 30. If approved, the permit should be subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. The greenhouse and outdoor sale shall be located as shown in the site plan dated December 16, 1997. 3. The greenhouse and outdoor sale shall be allowed on the site only between April 15' and June 25"'of each year. All sales shall cease and all structures and materials shall be removed from the site by June 25`' each year. 4. The applicant proposes operations between the hours of 8:00 a.m. to 8:00 p.m. weekdays and 8:00 a.m. to 7:00 p.m. on weekends. 5. A building permit is required prior to construction of the greenhouse. 6. The patio areas outside the structure shall be enclosed by a fence as shown in the elevations exhibit dated December 16, 1997. Display of any plant materials or products outside of the greenhouse shall be contained entirely within the fenced area. 7. The wall signs on the greenhouse should comply with the number and size restrictions for temporary signs in the Sign Code and a sign permit is required to display the signs for the duration of the seasonal sale. There should be no signs projecting above the roof line of the greenhouse. FINANCIAL OBLIGATION—30-CU-41-12-97 Lot 1, Block 2, Cedar Cliff Commercial Park There are pay-off balances of special assessments totaling $9,019 on the parcel for which the conditional use is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are noted. The charges are computed using the City's existing fee schedule and the availability of the City's utility. The collection of this financial obligation is not a condition for the approval of the conditional use permit. The financial obligation will be collected at the time of connection to the City's utility. Improvement Use Rate Quantity Amount None �Q �A ♦ I � � .. /11�11� �1�1� �j��. ♦�� �� � �►� �j� �� 11111 I►��■.0■ ► � � ♦ 1� Iii11�► — — MEN Gim min Now a monolog �� �,� •• _�' ♦ ��� i► ��♦� 1110 wN.�>���` �1� �� ♦ ♦� �_ ■� _� III/111111111011 BONNIE MM IF 11/ M Will ME lw" �m 1111111 ni�u �� Mill ON an ME ME w Mill ME � �� Unu 1111111 Q. ■ : � �a �, � S Es a ■1 G�I�E� '=� � o■i 0 X111 fii��� c=ni�� ��� ■ �ti �► at son onson ♦ , I► � 1 • . !�� ��� ■�/111111111111 1 �� : .1� �. � � Niglio ♦ • Dow � SIVA : ■■■■�■��► ��_ _ _ 'ice..�� .�•. .� ��� ' r►�����I/■►:�11 ,�� �♦ ♦ 1/111■ —� ��■ � ,��� �'i 0 i��� ,,�11■ il��' oil, III X111■ �■■■■��i �■■■■� M■1li18W 8W 1■■. �_�■11111111►��— —I/�i111111111��� S WIN PI -- Linder's Greenhouse Cliff Road Conditional Case • i City of Eagan Zoning Map 11111INME IEEE I t.�n IIIOv' 11111oil 1////� ■ _ WARM �����►J ■d�ONE■■■■09111■■■■1111111►� IN • ..� ► 9999■■ • �oMR _ PlannedCurrent Zoning PD Development +Cityof Eagan Comprehensive Plan Map WIN Big ■■�■■■ ■■■�■��■11�1l�lSlli Iloilo .• ■ milli Guide Plan Designation NB Neighborhood I ' I A 331 68 T", T-7 .00 b TIT 1+ t I q a �h- ► a ° ° °e, T 1 -- - f� 1!; ( � wry f� j _ "e♦ A - - 4 �' 4 e � `, �t N`0 � � 1M �o�: � `a \ ►ta g s f__ � , �_ ,' f•t a gg .Q O T e 0+ �4- Ilk ` I r. t A q t, o.� i.�p • = e - 1 � 1 •I y 76.0 %' nti(M D O , fi- -Nf SITE PLAN 0700 co L_,.J O _ bi jcT 1� SIGNAGE & 6 ELEVATIONS J _ N i • i6' rt 7 SON- 0 cf I A �) rn - - S ----_ U, cn C)cIl tit --i C') n� r1 ft FLOOR PLAN CORPORATE OFFICES 275 W. Wheelock Pkwy. St. Paul, MIN 55117 (612) 488-6717 Fax: 488-5726 1 I GREENHOUSES, GARDEN CENTER & FLOWER MARTS Pamela Dudziak December 12, 1997 Associate Planner City of Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear Ms. Dudziak, I am enclosing with this letter my Development Application for a Linder's Flower Mart. I am also attaching several drawings, diagrams and photos showing the Linder's Flower Mart at the Cedar Cliff Center on Cliff Rd. LOCATION: The site selected is along the south end of the parking lot. This site has been selected for several reasons. First it is distant from the front of the shops and out of the main stream of traffic, both pedestrian and vehicular. It also gives the Flower Mart excellent visibility to the public without obstructing the visibility of the other businesses. Being in the south portion of the lot also keeps it away from most of the traffic in the lot. TRAFFIC: With regard for vehicle traffic the Flower Mart is placed in the parking lot along the curb, out of the main traffic flow. The fenced patio areas keep vehicles from parking close to the Flower Mart. We feel that this is a safe way to deal with vehicles. PARKING: Linder's has operated Flower Marts successfully for nine years in communities surrounding the Twin Cities. It has been our experience that the traffic in the lots shared by the Flower Mart is not affected considerably due to the sharing of customers with our property owner. We bring in many customers but they are easily handled by the size of the lots we occupy. We do not want to create a congestive atmosphere for our customers. Some of our Flower Marts are in lots approximately the same size as at Cedar Cliff and we have not had any difficulty or complaints about traffic. The Flower Mart will occupy approximately 18 parking places for the period of time that we are there. 9O / THE FLOWER MART: The Flower Mart is 84ft long and 21ft wide. There is a patio display area in the front which is 40ft long and 20ft wide and a patio area in the rear which is 30ft long by 20ft wide. The entire size is 154ft by 21 ft and takes up approximately 18 spaces. The Flower Mart itself is a high quality greenhouse structure which sits on the pavement and is held down with an internal system which uses water for ballast. It is a commercially made unit which is manufactured by a Minnesota company. It is a very good looking structure which we have used for many years. We have tried to design the appearance of our stores to be not only eye catching but professional looking as well. We are very conscious of how we look and do business. Our only utility requirements are reasonable access to water for the plants and 110 volt electricity which runs the cash register and other small items in the Flower Mart. The electricity is already accessible and water will probably come from the landscaping system. Linder's takes away all discarded material and unnecessary items. We strive to maintain a clean and professional appearance. We have no lighting permanently installed in the Flower Mart. THE SPRING SELLING SEASON: We anticipate the 1998 selling season to be from April 15 thru approximately July 7. We need time before and after to assemble and take down OUR HOURS: Our hours are 8:00 AM until 8:00 PM weekdays and 8:00 AM until 7:00 PM on most weekends. We typically have two employees during weekdays and two to three during weekends. We are open seven days a week during the season. The Flower Mart is closely supervised by a manager and several district managers as well as myself who keep it stocked and operating cleanly and efficiently. We make every attempt to employ persons from the community. ABOUT LINDER'S: Linder's is a family business and has been growing and selling flower and vegetable plants for over 80 years. We grow almost everything we sell other than nursery stock and have two large growing locations, St. Paul and Lake Elmo. During the last nine years we have developed our "Flower Marts" and have placed them throughout the Twin Cities. Last year we operated at seventeen different locations. During our season we sell all types of annuals, perennials, hanging baskets and other products for use in the home garden. Because we are well known as a quality grower many gardeners seek us out to supply their planting needs. Locating in areas around the cities we are able to serve our customers better. It is also an opportunity for neighboring business owners to provide their customers with quality flower and vegetable plants conveniently nearby. Our customers have given us a tremendous welcome and look forward to our returning each spring. We grow quality bedding plants as well as other seasonal products for sale to wholesale and retail customers. Linder's guarantees all our products and because we are a year-round business, our customers can come to us even after our remote Flower Marts have closed for the season. We take great pride in our Flower Marts and are proud to display our name on them and carefully sign them to identify ourselves. We decorate them with our companies flags and logo so they are professional looking and a credit to the adjacent stores and businesses. The photos show our Flower Marts at various locations for you to see how we look. We are very proud of our reputation and do everything possible to be the best in this market. THE MARKET: We feel that the Eagan area is an excellent area to locate a Linder's Flower Mart. We are well known in the Twin Cities and have many customers from Eagan at our Garden Center on Larpenteur Ave in St.Paul and our other Flower Marts. We have heard many of our customers ask why we aren't in this area with a Flower Mart. This is an opportunity to serve our Eagan customers with a nearby convenient shopping location where they can buy gyali plant materials from a local grower. We are experienced in this kind of operation and feel that we are doing an excellent service for our customers and our surrounding communities. I have tried to provide enough information about Linder's and our proposal to satisfy your needs in processing our application. Hopefully we will be a part of beautifying this area of the Twin Cities with Linder's grown flowers and plants. Sincerely, c P ter A. Linder- `'ice President Linder's Greenhouses Inc. 3 /00 01-29-1998 03: 19PM FROM TO 6814694 P.02 LL: w i i A 1 I` 'II f REVISFD / D/ TOTAL P.02 01-29-1998 03:18PM FROM TO 6814694 P.01 I.�!!S<S R1.1K0- ROiD21Vi" 17.l1VC7 � i P075 10 rA 9t. 1v. 612- 730-0515 • FAX 612- 7304945 GREEM-R7USE5 d Q4RDEN CEMER Fax Transmittal — f 10 Fax Number From:-- Fax Nu nber 1730-0945 Date:1J29_ck S 'Time: 2 3S Number of pages including cover sheet: Cortunents: i1 T I I a i , t..1a� Va irN�tsa1sa.w.�vat..wr � t zz,- i . 3$30ilot Kno�Road Eagan, :MTI -555122-1897 fear Ms- Duan , T ; I have enclosed with this letter a revised sketch showing the signs we would lik e to attach to the Flower Mart at Cliff Center. As you can see.I have eliminated two "9 Plant P Pack" signs fro ! JJ the plaza. We are eager to have at least this many signs on the Flower Mart for eves al reasons- � Being a seasonal type of business it is very important to identify ourselves so mir customers ay' distinguish us from other growers. The signs also give the Flower Mart a pro sional look and' i serve as a type of decoration for the store- { All of the signs'are approximately.the same size, 4ft by 8ft- The total amount o "square footage'of the signage is 192 sq ft- We would like to display signage on all sides of the bu lding,especially due to the fact that our location is visible on all sides- This presentation is typic of all our other ` Flower Marts and we make every attempt to make them look afike so our customers will learn io identify us as opjposed to others. The Planning Commission seemed to approve of the appearance of the Flower Mart. I heard comments relating to the fact that the signs improve on the looks of the gree use. I am sure the City of Eagan acrd its citizens will be pleased with Linder's- it I am dealing with the other matter of the dates of operation and will contact yo u before the Crty + - Counicil meeting on the 3rd. "bank you for your assistance on these matters. I will be happy to work with u however T ran. You can reach me at 865-5358 on 730-0515. j f i I i Sinceirely, , Pet er A Linder` Vice President Cinder's Greenhouses Inc. j �a C2 Agenda Information Memo February 3, 1998,Eagan City Council C. CONDITIONAL USE PERMIT—CEDARVALE BOWL INC ACTION TO BE CONSIDERED: > To approve or deny a Conditional Use Permit to allow two seasonal outdoor volleyball courts to be located in the parking lot of Cedarvale Lanes 3883 Beau D' Rue Drive on Lot 1, Block 1, Cedarvale 2°d Addition in the NW '/4 of Section 19. FACTS: > The proposal includes the construction of two volleyball courts in the parking lot. Entry to the courts would be gained only through the main building via a walkway attached to the existing deck. > The proposal involves a net loss in available parking of 25 stalls while the courts are up. The courts would be set up in mid April after the league bowling ends, and would be removed by Labor Day each year. Volleyball matches are proposed to take place between 5:00 p.m. and 11:00 p.m. Monday through Thursday, with limited use of the courts Friday through Sunday. > The Advisory Planning Commission held a public hearing on January 27, 1998, and recommended approval of the Conditional Use Permit, subject to the conditions listed in the APC minutes. ISSUES: > Since the Zoning Code does not specifically address this type of use, the request is presented for consideration of this accessory outdoor recreation activity as an appropriate conditional use in the CSC zoning district. > The applicant expressed some concerns about how the existing liquor license would be applied to the volleyball courts and attached walkway, and whether alcoholic beverages would be allowed beyond the existing deck and within the court area. On that issue, the City Clerk has indicated that the City has in the past interpreted the "compact and contiguous building or structure"to which the liquor license applies to include outside areas that are connected to the main building and to which access is controlled and gained only through the main building. ATTACHMENTS: January 27, 1998 APC Minutes,pages through Staff Report,pages /0�hrough&7-. M3 PLANNING REPORT CITY OF EAGAN REPORT DATE: January 22, 1998 CASE: 19-CU-42-12-97 APPLICANT: Cedarvale Bowl, Inc. HEARING DATE: January 27, 1998 PROPERTY OWNER: DCR Company PREPARED BY: Pamela Dudziak REQUEST: Conditional Use Permit LOCATION: 3883 Beau D' Rue Drive COMPREHENSIVE PLAN: CSC, Community Shopping Center ZONING: CSC, Community Shopping Center SUMMARY OF REQUEST The applicant is requesting a Conditional Use Permit to allow two seasonal outdoor volleyball courts at Cedarvale Lanes, 3883 Beau D' Rue Drive, legally described as Lot 1, Block 1, Cedarvale 2"Addition, in the northwest '/4 of Section 19. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: A. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. B. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. C. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. D. Will be served adequately by essential public facilities and services, including streets,police and fire protection, drainage structures, refuse disposal,water and sewer systems and schools. l v Planning Report—Cedarvale Lanes January 27, 1998 Page 2 E. Will not involve uses, activities,processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons,property or the general welfare because of excessive production of traffic,noise, smoke, fumes, glare or odors. F. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. G. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY Cedarvale 2nd Addition was platted in 1979 and conditional use permits for the bowling alley and bar/lounge were also approved at that time. The building was constructed in 1980 and the deck was added in 1991. EXISTING CONDITIONS The property is developed and contains a bowling alley and restaurantibar in a single building. Cedarvale Lanes has 32 bowling lanes, and Fitz's Bar and Grill has a seating capacity of approximately 150. The existing parking lot contains 176 stalls and according to the applicant, an additional 29 stalls are available for use through a private lease agreement with the property owner of the adjacent Texaco site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Splatball Indoor; zoned and guided CSC (Community Shopping Center) South- Vacant; zoned A(Agricultural) guided CSC (Community Shopping Center) East- Residence and Park; the residences are zoned R-1 (Single-Family Residential) and A (Agricultural) and are guided D-I (Single-Family Residential 0-3 units/acre) and D-IV (Residential Multiple 12+units/acre). The park is zoned P (Public) and guided PF (Public Facilities). West- Texaco/Jensen's Supper Club/Minnesota Credit Union; zoned and guided CSC (Community Shopping Center) `05 Planning Report—Cedarvale Lanes January 27, 1998 Page 3 EVALUATION OF REQUEST Proposed Use—Outdoor commercial recreation facilities are not specifically addressed in the Zoning Code. The CSC zoning district allows indoor commercial recreation facilities as a conditional use. This request is presented for consideration of this accessory outdoor recreation activity as an appropriate conditional use in the CSC zoning district. Other conditional uses in the CSC zoning district include the following: outdoor storage, on-sale liquor, class II restaurants,multiple-dwellings, transit station, carwash, auto service station,banks with drive-up windows, indoor commercial recreation, motel/hotel, amusement devices and seasonal outdoor sales. Compatibility with Surrounding Area—The Cedarvale area has several commercial recreation facilities in addition to Cedarvale Lanes (i.e. Splatball Indoor, Bally's U.S. Swim& Fitness, and Grand Slam Sports and Entertainment). The proposed use is accessory to the principal use, which is indoor bowling and a bar/restaurant. It is similar to seasonal outdoor sales in that it takes place outside, occurs seasonally and recurs on an annual basis. It can also be considered an extension of the principal indoor use, similar to how an outdoor dining or seating area is a seasonal and accessory to an indoor restaurant. Site Plan—The proposal includes the construction of two volleyball courts in the parking lot to the southwest of the existing building. The courts would be surrounded by 21-foot high barrier netting. Entry to the courts would be gained only through the main building. The courts and the building would be connected by a walkway between the courts and the existing deck and separated from the parking lot by an 8 foot fence. A building permit would be required for construction of the facilities each year. Duration—Use of the volleyball courts would occur in May through mid-August of each year. The courts would be set up in late April after bowling leagues end (April 19`'this year), and removed by Labor Day each year. Setbacks—The CSC zoning district requires minimum building setbacks of 30 feet for the front yard, ten feet for the side yard, and for the rear yard, no minimum required setback is specified. The proposed volleyball courts satisfy these minimum setbacks. An expansion to the southwest end of the existing parking lot is proposed at and it also satisfies the minimum 20-foot setback from a public right-of-way (Rahn Road). Lighting—Lighting is proposed around the perimeter of the courts using 27-foot light standards angled toward the courts. Site lighting should be indirect and diffused and lighting should not be directed upon public rights-of-way or adjacent properties. Signage—No sign plan was submitted,but signage should comply with City Sign Code requirements. Signs for temporary business events may be up to three in number, and shall not exceed a total of 25 square feet. A sign permit is required for temporary signage to be displayed for a duration exceeding ten days per calendar month. lab Planning Report—Cedarvale Lanes January 27, 1998 Page 4 Hours of Operation—The applicant proposes that the volleyball matches would take place between 5:00 p.m. and 11:00 p.m. Monday through Thursday. The applicant anticipates limited use of the courts Friday through Sunday. Parking—There are 176 existing parking stalls on the site and the owner has indicated use of an additional 29 stalls is provided through a private lease agreement with the property owner of the adjacent Texaco for a total of 205 stalls. The Zoning Code requires five parking stalls for each bowling lane, and one for each three seats of bar/restaurant capacity, which calculates to a required 210 parking stalls. Existing available parking is 5 stalls short of Zoning Code requirements, however, the site plan shows an expansion at the southwest end of the parking lot providing an additional 23 stalls for a total of 228 stalls. Concrete curb and gutter should be installed around the outside of the new parking lot area. The proposal involves a gross loss of 48 parking stalls to accommodate the volleyball courts. With the proposed parking lot expansion, the net loss in parking would be 25 stalls. Consequently, 180 parking stalls would be available for use during the duration of the volleyball season. The applicant believes that this is "more than ample" for their summer parking needs. Because 29 of these parking stalls are provided on adjacent property through a private lease agreement, they would not be available should the lease expire and not be renewed. In that event, only 151 stalls would be available during the volleyball season and 199 during the rest of the year. Access/Circulation—Access to the site is gained in two locations from Beau D' Rue Drive. The proposed volleyball courts and walkway would block through-traffic on the two drive aisles closest to the southwest side of the building; the remaining drive aisles would remain unobstructed. To ensure access in case of emergency, no parking should be allowed adjacent to the courts. SUMMARY/CONCLUSION Cedarvale Lanes, Inc. is requesting a Conditional Use Permit to allow two seasonal outdoor volleyball courts at Cedarvale Lanes, 3883 Beau D' Rue Drive, on Lot 1, Block 1, Cedarvale 2" Addition, in the northwest '/4 of Section 19. This request is before the City for consideration as a use similar to other conditional uses in the CSC zoning district. The main issues with this proposal is the parking and determining the appropriateness of the proposed use in this zoning district. If the use is deemed appropriate within the CSC zoning district, the Advisory Planning Commission and Council may wish to initiate a text amendment to the zoning code to include accessory outdoor recreational activities as a conditional use in the CSC district. ACTION TO BE CONSIDERED To recommend approval or denial of a Conditional Use Permit to allow seasonal outdoor volleyball at Cedarvale Lanes, 3883 Beau D' Rue Drive, on Lot 1, Block 1, Cedarvale 2" Addition in the northwest I/4 of Section 19. If approved, the following conditions should apply: /er G Planning Report—Cedarvale Lanes January 27, 1998 Page 5 1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's office within 60 days of its approval by the City Council. 2. A copy of the parking easement shall be provided to the City prior to release of the Conditional Use Permit for recording. 3. The volleyball courts may be used during May through August each year. Installation of the courts may begin after April 20', and shall be removed by Labor Day each year. 4. The volleyball courts shall be in the location shown on the site plan dated December 17, 1997. 5. The volleyball courts shall be secured by fencing and other materials as shown in the elevation plans dated November 18, 1997, and access to the courts shall be gained only through the main building. 6. All signage shall comply with City Sign Code requirements. 7. No alcoholic beverages may be served or brought into the volleyball courts or the walkway leading to the courts. 8. A building permit shall be obtained each year prior to construction of the volleyball courts, decking and associated facilities. 9. Site lighting shall be indirect and diffused and lighting shall not be directed upon public rights-of-way or adjacent properties. Light standards shall not exceed 27 feet in height. 10. Concrete curb and gutter shall be installed around the outside edge of the new parking lot area. 11. To ensure access in case of emergency, no parking should be allowed adjacent to the courts. M OF FINANCIAL OBLIGATION— 19-CU-42-12-97 Lot 1, Block 1, Cedarvale 2nd There are pay-off balances of special assessments totaling $2,946 on the parcel for which the conditional use is requested. At this time, there are no pending assessments on the parcel for which the conditional use permit is requested. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are noted. The charges are computed using the City's existing fee schedule and availability of the City's utility. The collection of this financial obligation is not a condition for the approval of the conditional use permit. The financial obligation will be collected at the time of the connection to the City's utility system. Improvement Use Rate Quantity Amount NoneQ 4tf]PII�City of Eagan ZO ning Map oil son MEN loss loss son Current Zoning CSC Community Shopping Center I/11/ �I +City of Eagan Comprehensive Plan Map 1111� moll ♦ _■ .__. Guide Plan . ,moi �• � � �, •� ,• Designation ShoppingCSC Community Cedarvale Bowl Case No. 19-CU-42-12-97 10001000 Fwt o , o � -9M O :,. hyo. `, •�♦ �� � ■■-■■I1� p � !► A �i�I��ii�iiiii� ■1��� �♦ ♦ ■■■i■i■■■■■■■ ■ � poll INININNIONSE �.� ■��t��� � :: C���♦��►�: ■■iii■■�����i��� -NME ME IS EN ■■■■■■■■■■■iN- ■■■■■ wl MIR■. ,.� WON alli � ■■: �..I� I�I�11, SII � o. ::II■►� i -r j N I i i , iii px Wuo ;z ED x F -s s $ ze 5-.-t E __ CA �1 y,yy9 . 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ELEVATIOM§ !0AR 6'- CEDARVALE LANES 3883 Beau D'Rue Drive • Eagan, Minnesota 55122 (612) 452-7520 Fax (612) 452-7321 12/17/97 To: City of Eagan From: Cedarvale Bowl, Inc. 3883 Beau de Rue Eagan, MN 55122 Subject: Proposed Temporary Volleyball Court Conditional Use Permit Proposal: We are applying for permission to put up two seasonal, temporary volleyball courts in our parking lot and add an additional 23 parking spaces. Rationale: From September through mid April, our facility is heavily used. During the bowling season, we have approximately 55 leagues made up of+/- 2500 bowlers. But during the summer months (May through August) when lakes and cabins beckon , we have almost no bowling leagues and our sales and volume of customers drop off dramatically. The result is that our parking lot is 75% empty most nights. We have tried for a number of years to find ways to utilize more fully our facility, semi-vacant parking lot and staff' during the summer months. We believe that volleyball is an activity which will help fill this void. Timing: Immediately after bowling leagues end (4/19/98), we will begin erecting the two courts. Volleyball play will end by 8/15/98 and immediately thereafter we will begin disassembly and have our parking lot restored to normal by Labor Day. Bowling League play begins the first Tuesday after Labor Day Plan: Our proposal details two well lit volleyball courts filled with sand and surrounded by a fence and 21 foot high nylon netting. These courts are accessible only through our restaurant. Matches start at 5 pm and conclude by 11 pm. We have a goal of getting 20 to 30 teams made up of 8 persons (6 play and 2 are subs). Play will be spread out evenly from Monday through Thursday. Weekend play is very limited as many go out of town Friday through Sunday. X1.6 r "Home of New Oubica Automatic Scoring!" Parking: present situation: We have 172 standard parking stalls, 4 handicap stalls and an agreement with Texaco, to our north, which allows us to park in 29 stalls on their property. proposed: Winter: Our proposal calls for an additional 23 standard stalls on the Rahn Rd side of our lot. This will give us a total of 195 standard stalls (172 + 23). Handicap and Texaco remain unchanged from above. Summer: The drawing details the loss of 48 parking stalls to accommodate the temporary volleyball courts. This results in a net total of 147 summer parking stalls. It needs to be emphasized that although 147 parking spaces is a net loss of 25 from our present situation (172 - 147), it is more than ample for summer parking needs. Summary: Our mission statement says that we want " to provide all our customers with a product which has value and consistent quality delivered by excellent service in a pleasant, comfortable and fun atmosphere." This project is consistent with that mission and an important part of our effort to insure our future growth and success by allowing us to use our facility during a slow time for our business. It also helps bring a new set of patrons and potential customers to the Cedarvale area which may in turn help other businesses in the area. G Agenda Information Item February 3, 1998 Eagan City Council Meeting D. COMPREHENSIVE GUIDE PALN AMENDMENT AND REZONING-OCB REALTY INC. ACTION TO BE CONSIDERED: • To approve or deny a Comprehensive Guide Plan Amendment changing the land use of 1.51 acres from PF-Public Facilities to CPD- Commercial Planned Development for Buffet's Inc. according to the legal description-Exhibit A attached hereto. • To approve or deny the requested 1.51 acre Rezoning from P-Public to CPD- Commercial Planned Development as described on Exhibit A in the attachments. FACTS: • The Advisory Planning Commission at its regular meeting January 27, 1998 unanimously recommended approval of the Comprehensive Guide Plan Amendment and the Rezoning. • The Comprehensive Guide Plan Amendment and the Rezoning result from the approval of the Preliminary Planned Development for Eagan Woods Office Park 2°a Addition in 1995 and the Waiver of Subdivision approved in 1996. • The 1.5 acres will be incorporated into the Preliminary Planned Development and the Final Subdivision. Old Country Buffet corporate headquarters are not a public facility. To comply with the 31 acre approved Planned Development,the property is required to be properly guided and zoned. • Presently,the 1.5 acres does not have public right of way access. To avoid tax forfeiture of the site,Buffet's Inc. is proposing to include it into the development. ISSUES: • A neighboring resident,Erik Drenckhahn,appeared before the APC requesting that the APC recommend denial for reasons outlined in his letter to the City Council. BACKGROUND: Planning report-pages J/ - Minutes of January 27, 19 8 APC meeting-pages - PLANNING REPORT CITY OF EAGAN REPORT DATE: January 22, 1998 CASE#: 4-RZ-30-12-97 &4-CG-7-12-97 APPLICANT: Buffet Inc. HEARING DATE: January 27, 1997 PROPERTY OWNER: Buffet Inc. PREPARED BY: Shannon Tyree REQUEST: Comprehensive Guide Plan Amendment LOCATION: West of Pilot Knob Road, north of Valley View Plateau Add'n, south of Eagan Woods Office Park COMPREHENSIVE PLAN: PF -Public Facilities ZONING: P -Public Facilities SUMMARY OF REQUEST Buffets Inc. is requesting approval of a Comprehensive Guide Plan Amendment changing the land use of approximately 1.51 acres from PF -Public Facilities to Commercial Planned Development and approval of a Rezoning of approximately 1.51 acres from P-Public to Planned Development, for property located south of Eagan Woods Drive,west of Pilot Knob Road, and north of Highview Avenue in the NE 1/4 of Section 4. There is no development associated with the subject site. AUTHORITY FOR REVIEW The City's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute,the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such,the classification of land uses must reasonably relate to promoting the public health, safety,morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long-range interests of the city. The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts,which promote the general health, safety and welfare of the city. Planning Report - Buffet's Inc. - Comp Plan Am. &Rezoning January 27, 1997 Page 2 City Code Chapter 11, Section 11.40, Subd. 5 states in part: 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2 The Council shall not rezone any land or area in any zoning district or make any other proposed amendments to this chapter without first having referred it to the planning commission for it's consideration and recommendation. EXISTING CONDITIONS The site is vacant and generally slopes to the west. The site is also fairly wooded. SURROUNDING USES -the following existing uses, zoning and comprehensive guide plan designations surround the subject property: North- Vacant owned by Buffet Inc.: zoned PD; guided CPD. South- Valley View Plateau Add'n, single family residential; zoned R-1; guided D-I. East- Unplatted, single-family residential; zoned A; guided CPD. West- Lost Spur Country Club Golf Course; zoned P; guided PF. BACKGROUND/MSTORY On May 15, 1995,the City Council approved a Planned Development Amendment and a Preliminary Subdivision for the approximately 31 acre site known as Eagan Woods Office Park 2nd Addition. The subdivision created four lots and one outlot for Buffet Inc.'s for developing a phased corporate campus. In 1996,Buffets, Inc. the Lot Spur Country Club (Osman Properties), and the City of Eagan improved City Pond HP-7 by installing storm sewer pipe across the Lost Spur Country Club property. As a part of the negotiations for the necessary easement to extend public storm sewer through the property,Buffets and Lost Spur negotiated a property exchange. In exchange for the 20 -foot utility easement and a 1.513 acre parcel at the southeast corner of the Eagan Woods Office Park 2nd Addition(the parcel to be reguided and rezoned), Buffets Inc. gave Outlot A(1.512)to Lost Spur. This land exchange required a Waiver of Subdivision,which was approved by Council action in October of 1996. ZONING AND COMPREHENSIVE LAND USE GUIDE PLAN The zoning of this property is presently P-public. The property is currently guided PF-Public Facilities. It appears this property has been designated Public Facilities since the late 1980's. Ido Planning Report - Buffet's Inc. - Comp Plan Am. & Rezoning January 27, 1997 Page 3 EVALUATION OF REQUEST PROPOSAL Buffet Inc. is planning to move ahead with its Final Subdivision for Eagan Woods Office Park 2nd Addition. A result of the Waiver approved in October 1996 was that whenever Buffet came in with its next application, a Rezoning and Comprehensive Guide Plan Amendment would be necessary. The are no present or future plans for the development on the subject site. The present applications are merely a housekeeping matter. IMPACTS There are no environmental impacts associated with the proposed Comprehensive Guide Plan and rezoning. INFRASTRUCTURE There are no proposed infrastructure improvements with the proposed Comprehensive Guide Plan amendment or rezoning. COMPREHENSIVE LAND USE IMPACTS The requested land use change from PF -Public Facilities to CPD - Commercial Planned Development will not have a discernible impact on the overall land use balance in the City. SCHOOL SYSTEM Because of the commercial nature of this proposal,there appear to be no impacts to the school system. PARKS AND RECREATION SYSTEM There appear to be no impacts to the parks and recreation system. SUMMARY OF FINDINGS GENERAL CONSIDERATIONS For the purpose of relocating its corporate headquarters,Buffets Inc. is in the process of a final subdivision for its approximately 30 acre site known as the Eagan Woods Office Park 2°d Addition. The Planned Development specifies two office buildings, a hotel and a restaurant and would be developed in phases over several years. /�/ Planning Report -Buffet's Inc. - Comp Plan Am. &Rezoning January 27, 1997 Page 4 Buffets Inc. is not a public facilities use. The office,hotel and restaurant uses are part of a commercial planned development. Rezoning the 1.51-acre parcel to CPD will be consistent with the approximate 30 acres owned by Buffets Inc. as a part of its overall planned development of the area. Buffets designed its Planned Development without the 1.51-acre parcel and has not indicated any development for the site. The parcel as it exists does not have public street access. It will be incorporated into the PD and the subdivision to avoid tax forfeiture. Changing the land use designation will provide consistency between the official zoning designation and the Comprehensive Guide Plan. The change to the guide plan will not have any measurable effect on the any element of the City's Guide Plan. ACTION TO BE CONSIDERED A. Comprehensive Guide Plan Amendment To recommend approval or denial of the proposed Comprehensive Guide Plan Amendment for 1.51 acres changing the lands use designation from PF -Public Facility to CPD - Commercial Planned Development for the property legally described on Exhibit A attached to this planning report. B. Rezoning To recommend approval or denial of the proposed Rezoning of 1.5 acres from P -Public to PD - Planned Development legally described on Exhibit A attached to this planning report. EXHIBIT A PARCEL Oz'v"E LAND DESMPT/ON l%O(X)S OFF[CE PARK. accord In`, to the plat thcruot'un file and of record in the oft icc ut'the Re,istrar ut'Titles . Dakota 000nt,, Minnesota: and All that part of Government Lot 5. Section 4. Township 27 North. Range 23 West of the 4th Principal Meridian. Dakota County. Nfinnesota. described as Follows: Commencing at the southeast comer of said Government Lot 5. also being the southeast comer of the Northeast Quarter of said Section 4; thence on an assumed bearing of North 00 degrees 26 minutes 24 seconds West along the easterly Iine of said Government Lot 5 and said Northeast Quarter for 1166.23 feet to an intersection with the easterly extension of the southerly line of EAGAN WOODS OFFICE PARK, according to the plat thereof on file and of record in the office of the Registrar of Titles in and for said Dakota County, said intersection being the actual point of beginning of the land to be described; thence South 00 degrees 26 minutes 24 seconds East along said easterly line of Government Lot 5 for 581.19 feet; thence South 89 degrees 50 minutes 58 seconds West for 358.09 feet to a Judicial Landmark set pursuant to Dakota County District Court File No. 74372: thence South 00 degrees 26 minutes 28 seconds East for 265.02 feet to a Judicial Landmark set pursuant to said Dakota County District Court File No. 74372; thence South 89 degrees 29 minutes 14 seconds West for 711.59 feet to a point in the north line of the south 320 feet of said Government Lot 5; thence North 00 degrees 13 minutes 29 seconds West for 4.70 feet to a Judicial Landmark set pursuant to said Dakota County District Court File No. 66463: thence South 89 degrees 40 minutes 54 seconds West for 250.45 feet to a Judicial Landmark set pursuant to said Dakota County District Court File No. 66463, said Judicial Landmark being a point in the west line of the Southeast Quarter of the Northeast Quarter of said Section 4 as established by said Dakota County District Court File No. 66463; thence North 00 degrees 24 minutes 28 seconds West along said west line for 837.75 feet to a point in the southerly line of said EAGAN WOODS OFFICE PARK distant 0.52 feet easterly from the southwest corner of said EAGAN WOOD OFFICE PARK. said point being marked by a Judicial Landmark set pursuant to said Dakota County District Court File No. 66463. thence North 89 degrees 27 minutes 33 seconds East along said southerly line and its easterly extension for 1319.63 feet to the point of beginning; , which lies northeasterly of the following described line and its extensions: Commencing at said point in the southerly line of EAGAN WOODS OFFICE PARK distant 0.52 feet easterly from the south«est corner of said EAGAN WOODS OFFICE PARK. said point being marked by a Judicial Landmark set pursuant to said Dakota County District Court File No. 66463: thence South 00 degrees 24 minutes 28 seconds West along the west line of the above described property for 667.05 feet to the actual point of beginning of the line to be described. thence South 77 degrees 229 minutes 02 seconds / East for 781.83 tcet to the southerly line of the above described property and there terminating: `■ eeeeeceesu �■� ao pa p WOF ��, ceeeoo vIclliO n a o d a F�sQ�o u ��©��►m KI � C�OGpA���� ■ice � � v� ��ccoe���o/GQ � I��m ©a©w� � �k ■ vv o Crum O a� oLi ao ua vu T, t. �r©v26.As do- :.. FW ComprehensiveAmendment Rezoningand 41� City of Eagan ZoningMap T 7771 1-1 PD P DP Subject Site FP PD PD R-1 1 R -1 PK R- R-1 _1 R- 1 Current Zoning PF Public Facility OCB Realty, Inc. Case No. 04-CG-07-12-97 and >r 04-RZ-30-12-97 1000 0 1000 Feet City of Eagan Community Development Department *city of Eagan Comprehensive Plan Map 1 PF CPD CPD D R&D PF Sub!ect Site R&D .I '1 I IND D R& D -1 IND 1 _I -1 1 Guide Plan Designation PF Public Facility OCB Realty, Inc. Case No. 04-CG-07-12-97 and H E 04-RZ-30-12-97 / 1000 _0 1000 Feet City of Eagan Community Development Department _ — _-- -i44} �. t t: ,r J9 f i 1pn r � � ��" ;I.`. �I f ,��`� �y�•�?;� � � `may: wrd WOWS 4 I fIV r I - x - ems`.- > _.,.. ..._ C.S.A.M. N0.31 �' «x (PILOT KNC8 R0.) C PLOT KNOB ROAD t, • __ GSAH. N0. 31 , N e �� t CCCC; a EAGAN WOODS OFFICE PARK rlm�Artr xAr we�rrru _ e e — — I 2w ADDITION S E PLANBut Buffets,Inc. 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This information is scheduled to be voted on by the Advisory Planning Commission at the January 27, 1998 meeting. 1. Opposition letter. 2. Map of area affected showing my property. 3. Eagan Woods Office Park 2"d Addition site plan(2 pgs). 4. Letter from BRW, Inc. to Shannon Tyree (4 pgs). Some of this information may already be in the packets. Items 1 & 2 are the most critical. rel , Eric Drenckhahn Eric Drenckhahn 2811 Pilot Knob Road Eagan, Minnesota 55121-1121 (612) 405-0338 Mayor, City Council, Planning Commission City of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 January 8, 1998 Dear Mayor and Council, This letter is to inform you of my opposition to the planned "Rezoning and Comprehensive Guide Plan Amendment of Eagan Woods Office Park 2nd Addition" as proposed by Buffets, Inc. (OCB Realty Company), the developer. As a new property owner in Eagan, I purchased my property with the current Comprehensive Guide Plan in effect. The proposed rezone of the affected parcel from PU (public use) to PD (commercial planned development) will affect my property value adversely. My property is directly adjacent to the parcel. When the subject of the land swap between OCB and Lost Spur Country Club was brought before Planning Commission in late 1996, OCB was adamant that the swap did not include future development plans or rezoning. Only a few months later, they are back to rezone the property. Without a proposed development plan for the parcel in question, I am unwilling to concede that this rezoning is acceptable. I feel that this action is an adverse taking of my property rights, and a replay of the Carriage Hills Golf Course rezoning debate. OCB maintains that the proposed rezoning is part of the City's requirement for approval of OCB's primary development. They have also stated that they currently do not have any intentions of developing the parcel. While I have some personal feelings towards turning a wilderness area into an office complex, I am aware that is consistent with the current Comprehensive Guide Plan. Therefore, I have no objections to the development plans submitted to the City previously. I am proposing the following solution. The City should approve this development WITHOUT the proposed rezoning of this parcel. It this occurs, it will create a win-win situation. OCB would get their development, and my property would not be subject to the adverse affects of a rezoning. Sincerely, ric Drenckhahn 3 0.:. � fes•, !J :_j I � "`�' '.J 1 ? cz r J )• r 0.SAM N0. 31 '^" •- _ __ _. _..._ _ (F-LOT KNOB� O i . - PUOT 10108 ROTO .�,.., GSAN. M0. 31 'o a 55i q j. $A AAA C::C• ■vim i.a¢�>coc r mr as,u.•omr �:"MQ arum>�w�s.w Bran AEAGAN WOODS OFFICE PARK 'A"'�"°'�"'0"`�"�""'�'T"' "` _ �. 2m ADDITION = Huffet�,Inc. 2 MIL EAGAN, PLAN EAGAN, MINNESOTA ■ARCH t ON Ln-ST S?•.:3 w.4rTR Y Ci.:'3 swims ok rn ri ul t.! f " _ iv; mom raoa sM I J )„ �6ofiTac+rt CF.AT PUT ' _ EEL ---- --�- �— ---- O'Loa +oa lo+oa lot Pier lo :. .;• . ..y ..� q}'�'� d�►llRi �€�(l�i �it�l,i['tt6i�i''t � � � it: j�l1�� I3`�'� tr [i t•t t �+� I 't j �� f ' {ji ��1•I•���jf ��f � " � i OL lo ' .• ttt E kko IIr' ,, s is:: s;clss:irgol � { , ��� mr j . t ! .r••tj•{I (I t.t y• �•{t"( I i,h r Il��►h l r I i I It'r l'►�I� rj .�{ Iti j(( ! � ``[ r t {t tr t.{ I i•rjj 1 t Irl t.l (( (•j' JI lett t [t rt ' r[ tll' I .I t• fill,II it tj ( j j t � j� �� �j j p� � i►1�;��`{!j,{`�I��(�t1 �.It{�c1����•'�(•II it !:{�� �,<<ttri � t}:t�lr��'tI',•I��,�t��i.(I {j � � 8 EEE��� AIR j i dt•t rr r Ir rt Itr lj ({ ►.�{ c tr t ( j p itc t r- `tjit• r trr: �{c I .!'� .t � , t�'t .I n• ti � t j 3 � •.j tl�l�r � S tf;Il' 1 , It��l,l.��• 1 A �' ttt• r ,It1; I tI; IIt••!{t'�I{. I, " � f7 t s . 4, . 1 { •t t �tl I •ir i t•i:t';sfi;�ii• �lii�i E. lil � ii�`��t • i{=,[II;E;�r.i�`�t��llit� � i; O rt' � It t � r ,j1 i.t�'{' xt•' [l.l , . Jt rlt.(i InCj�'i Illi{a �tjf'•` t��r����r (t �r ��!{2tt i�•c(r•ft (�.r,`I�tr.� 1 1 t�'•((rfI i { t [t 1u r[f 1 t '(t =itelt( ++``r �If {tttlt}tlr�I;l l sH { II r . 1 �j man Cr aternt FM /3 \ as lour CaPAtrr •••_ '_... .. —` NEIGHBORHOOD MEETING NOTICE NNIEDNESDAY JANUARY 7, 1998 6:30 pm - 7:30 pm COMMUNITY ROOM CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, 1 IEN ESOTA Buffets, Inc. (OCB Realty Company) invites you to an informal, informational meeting concerning its proposed development at Pilot Knob Road and Eagan Woods Boulevard, knov,-n as Eagan woods Office Park 2nd Addition. This project received Preliminary Planned Development and Preliminary Plat approval from the Eagan City Council on May 15, 1995. For the first phase of the project to get Final Planned Development and Final Subdivision Plat approval, the City of Eagan is requiring that Buffets, Inc. rezone and amend the Comprehensive Guide Plan for the added waiver of subdivision parcel, as shown on the attached Location Map. The Rezoning and Comprehensive Guide Plan Amendment is required to administratively make the entire Planned Development consistent. Buffet's, Inc. has not changed the approved Planned Development Site Plan, and has no intention of using the waiver of subdivision parcel. The proposed rezoning would change this parcel's zoning designation from P(Public Facilities)to PD (Planned Development), and the Comprehensive Guide Plan Amendment would change this parcel's comprehensive plan designation from PF(Public Facilities-Quasi-Public) to CPD (Commercial Planned Development). Buffets, Inc. has made application to the City for Rezoning and Comprehensive Guide Plan Amendment for the waiver of subdivision parcel. This application will be heard by the Cite of Eagan Advisory Planning Commission on January 27, 1998. If you have any questions concerning this meeting. please call Tom Lincoln at BRW, Inc. at 373-6430. cc: City of Eagan Advisory Planning Commission Members Shannon Tyree/City of Eagan ' H. Thomas Mitchell/Buffets, Inc. J. Scott Abernethy�`The Keewaydin Group BRW File 34203-003-1001 ./33 Buffets , n c . INTERSTATE HWY. NO. 494 i o Q eti O i 2p m O t S a j Lost Spur Country Club , : Buffetstlnc � t - N ���� �-xm— U Mia ZZ N- �J� �r i wawEa- C>f= .S i a$tl h[ai knto8 i HIGHVIEW AVE. W a Cf HIGHVIEW AVE. i = f p 3 p z W > m x � m i = � BRIDGEVIEW AVE. D N � - Lo'cation Map S i December 17, 1997 BTU Ms. Shannon Tyree - Project Planner B R W INC. City of Eagan 3830 Pilot Knob Road Eagan, Mti' 55122-1897 RE: Rezoning and Comprehensive Guide Plan Amendment Eagan Woods Office Park 2nd Addition Eagan, ItiEN Dear Nls. Tyree: On behalf of Buffets, Inc. (OCB Realty Company). the developer, BRW, Inc. is please to submit the Development Application for Rezoning and Comprehensive Guide Plan Amendment Plar,ni.g for Eagan Woods Office Park 2nd Addition. We appreciate the input provided at our Pre- Transportation Application Conference on Wednesday, December 10, 1997, and believe we have a complete Engineering submittal package. Urban Design The submittal package contains the following: Thresher Square iCOThird StrretSo. . Signed Development Application for Rezoning and Comp. Guide Plan Amendment �(inneapuii:. • Application Fee of S550.00 (S230.00 for Rezoning and $300.00 for Comprehensive %I\ Guide Plan Amendment) 61121=70-7 11 Escrow Deposit of S3,000.00 (note that the Development Deposit Agreement, dated Fax 612 '= February 28, 1995, is still in place and will sere as the Escrow Deposit Agreement) • Legal description of subject and adjacent parcels Drn'er . Certified mailing list and labels �lil"a«�rr Rezoning and Comprehensive Guide Plan Amendment Checklists Minneapolis • Written narrative (a part of this letter) Newark °ri'ndo The submittal also contains six (6) folded full-size copies and ttivo (2) reduced (8 %" x 11") Phoenix copies of the following plan sheets: Portland San Dingo Updated Certificate of Survey Seattle 0 Revised Site Plan,'Preliminary Development Plan (CI) PROJECT NARRATIVE Buffets, Inc. (OCB Realty Company) is an Eden Prairie based corporation that develops, manages, owns and operates Old Country Buffet, Home Town Buffet, and Roadhouse Grill restaurants throughout the country. Buffets, Inc. has approximately 150 employees at its current Eden Prairie office and training center. Ms. Tyree December 17, 1997 Pale 2 PROJECT LOCATION The project site is generally located in the southwest quadrant of the I-494 and Pilot Knob Road (CSAH No. 31) interchange. The 30.956 acre project site is bounded by Pilot Knob Road and Eagan Woods Drive on the east, Eagan Woods Office Park 1st Addition on the north, Lost Spur Country Club on the west and south, and the Highvie�% Avenue neighborhood on the south. The site is currently undeveloped. The site slopes 70 feet from east to west, towards the Mississippi River. A deep ravine is located along the southerly property line. A storm water detention pond and easement is located along the northerly property line. Parts of the site are heavily wooded. A roadway, in an apparent road easement, crosses the northeasterly portion of the site and serves Eagan Woods Office Park 1st Addition. The intersection of Pilot Knob Road and Corporate Center Curve is signalized. PROJECT DESCRIPTION On May 15, 1995, the Eagan City Council approved a Planned Development Amendment and Preliminary Plat for the 30.959 acre collection of parcels,called Eagan Woods Office Park 2nd Addition. This preliminary plat subdivided the property into four development lots, one outlot (Outlot A), right-of-way dedication for the extension of Eagan Woods Drive through the site, and right-of-way dedication to Dakota County. The proposed development concept is to create a phased corporate campus for Buffets, Inc. In 1996, Buffets, Inc., the Lost Spur Country Club (Osman Properties), and the City of Eagan improved the outfall of City Pond HP-7 b} installing storm sewer pipe across the Lost Spur Country Club property. As a part of the negotiations for the required easement to extend public storm sewer through the property, Buffets and Lost Spur negotiated a property exchange. In exchange for the 20-foot utility easement and a 1.513 acre parcel at the southeast corner of the Eacan Woods Office Park 2nd Addition (called the waiver parcel), Buffets, Inc. gage Outlot A (1.512 acres) to Lost Spur. This land exchange required a Waiver of Subdivision process with the City. of Eagan, which was completed in the fall of 1996. The City of Eagan has determined, consistent with its Subdivision Ordinance, that this 1.5 13 acre waiver parcel must be included in the Eagan Woods Office Park 2nd Addition Planned Development and Final Subdivision Plat. The waiver parcel is currently zoned P (Public Facilities), as is all of the Lost Spur County} Club, although its is not opened to the public, and is undeveloped. It's comprehensive guide plan designation is PF (Public Facilities, Quasi- Public). In order to be a part of the Final Development Plan,the waiver parcel must be rezoned to PD(Planned Development)and the Comprehensive Guide Plan must be amended to change the parcels designation to CPD (Commercial Planned Development). What was Outlot A in the approved preliminary plat has no%,,• been removed from the Planned Development. /36 13 Ms. Tyree December 17, 1997 Page 3 REZONLrG/CO.N PREHENSIVE GUIDE PLA_\AMENDMENT As indicated above, the current zoning of the waiver parcel is P (Public Facilities) and the Comprehensive Guide Plan designation is PF (Public Facilities). This is consistent with the current zoning and guide plan designation of the Lost Spur Country Club, which this parcel used to be a part of. Although Lost Spur is a private facility, it is zoned as a quasi-public facility. The proposed Rezoning will change the zoning designation to PD(Planned Development), and the proposed Comprehensive Guide Plan Amendment will change the designation to CPD (Commercial Planned Development). This will be consistent to the adjoining Eagan Woods Office Park 2nd Addition, which the parcel will be incorporated into. The Comprehensive Guide Plan designation of the residential parcels to the east of the waiver parcel,those that front Pilot Knob Road, is CPD. The existing land use of the waiver parcel is undeveloped,and fairly heavily wooded. The Lost Spur Country Club did not actively use the parcel as a part of their operation. Buffets, Inc. has no intention of actively including the parcel in the proposed Planned Development. It would serve as a buffer between the Eagan Woods Office Park 2nd Addition and the Highview Avenue residential neighborhood. The zoning and land use to the south of the subject parcel is D-1 (Single Family Residential) in a fully developed residential neighborhood along Highview Avenue. The zoning to the west of the subject parcel is P (Public Facilities) and is used a private golf course. The zoning of the adjoining land to the north is Planned Development and the proposed land use is a off ice/hoteVrestaurant Planned Development. The zoning of the land immediately to the east is A (Agricultural), but is being used as homesteads and commercial, and is guided to be CPD. Across Pilot Knob Road, the land that is within 660 feet is zoned RD(Industrial - Research and Development). The City is requiring that the waiver parcel be Rezoned and the Comprehensive Guide Plan amended for several reasons: • All contiguous property owned b,, Buffets. Inc. will be included in the Planned Development and Plat called Eagan Woods Office Park: 2nd Addition. • To ensure that a land-locked parcel is not created that would not have access to public facilities, such as roads, water, and sewer. • To ensure that the City of Eagan can collect its Park Dedication, Trail Dedication, and Storm Water Quality Dedications when the parcel is platted. The rezoning of the waiver parcel will be consistent with the zoning of the adjoining Eagan Woods Office Park 2nd Addition proposal to the north, and with Eagan Woods Office Park 1st Addition. The rezoning will be consistent with the zoning of the properties on the east side of Pilot Knob Road. The rezoning will be consistent with the guided zoning of the four agriculturally zoned homestead and retail parcels immediately to the east of the waiver parcel. parcels. Landscaping buffers and screening, meeting or exceeding the 75% opacity requirements, shall be incorporated into final development plans where the waiver parcel abuts residential properties to the south. /3�1 r- T1s. Tyree December 17, 1997 Page 4 The significant grade difference between the waiver parcel and the Lost Spur Country Club to the west,creates a natural buffer between the proposed PD(Planned Development) zoning and the P (Public Facilities) zoning of Lost Spur. I suspect this is the reason Lost Spur never incorporated the parcel into their operations. The impact of this rezoning application will have minimal impact to all adjoining properties. PLANNED DEVELOPMENT SITE PLAN REVISIONS The enclosed Planned Development Site Plan, Sheet C 1,has not changed significantly from that approved by the City Council on May 15, 1995. Outlot a has been removed from the development and plat because it is now owned by Lost Spur Country Club. The waiver of subdivision parcel has been added to the Planned Development and Preliminary Plat. The gross area of Lot 4 has been revised to reflect the land exchange. No other changes have been made to the Planned Development Site Plan. NEIGHBORHOOD NIEETEIiG To address concerns raised by the adjacent land owners during the Waiver of Subdivision Public Hearing in the Fall of 1996, Buffets, Inc. has organized an informational meeting with those adjacent property owner on the certified mailing list. The intent of the meeting is to inform the neighbors on the application prior to the Advisory Planning Commission meeting on January 27, 1998. If you have any questions, or need additional information conceming this submittal or the Project Narrative, please give me a call at(612) 373-6430. Sincerely, BRW, INC. Thomas J. Linco n, Project Manager Enclosures cc: H.Thomas MitchelUOCB J. Scott Abemethy/The Keewaydin Group Jeff Ramberg/BRW File 34203-003-1001 Agenda Information Memo February 3, 1998,Eagan City Council E. PLANNED DEVELOPMENT AMENDMENT—TEAM TIRES PLUS INC. ACTION TO BE CONSIDERED: > To approve or deny a Planned Development Amendment to allow a 12-bay auto service facility at 3595 on Lot 1, Block 1, First Minnehaha Addition located at the southwest corner of Pilot Knob Road and Duckwood Drive in the NW '/4 of Section 15. FACTS: > The property consists of a single platted parcel that contains an existing class II restaurant (Hardee's)which was constructed in 1986. The applicant proposes to redevelop the site with a 12-bay auto service facility(Tires Plus). > The building is proposed to be located in the center of the site with parking around the perimeter. The main entrance to the building is oriented north,with entrance to the service bays on the east and west and an enclosed trash and tire storage area on the south. Accommodations were made in the site plan for the possible future expansion of Duckwood Drive. > In addition to building wall signage, a pylon sign is proposed on the west side of the lot in the location of the existing Hardee's pylon sign. > The APC held a public hearing on January 27, 1998, and recommended approval of the Planned Development Amendment, subject to the conditions outlined in the APC minutes. ISSUES: ATTACHMENTS: January 27, 1998 APC Minutes,pages through Staff Report, pages LY0 through Z5:5- 13 PLANNING REPORT CITY OF EAGAN REPORT DATE: January 22, 1998 CASE: 15-FP-34-12-97 APPLICANT: Team Tires Plus, Inc. HEARING DATE: January 27, 1998 PROPERTY OWNER: Farmington Six Partnership PREPARED BY: Pamela Dudziak REQUEST: Preliminary and Final Planned Development LOCATION: 3595 Krestwood Lane COMPREHENSIVE PLAN: CA—Central Area ZONING: PD—Planned Development SUMMARY OF REQUEST Team Tires Plus, Inc. is requesting approval of a Preliminary and Final Planned Development to redevelop the property at 3595 Krestwood Lane with a twelve-bay auto service facility including retail sales of tires and related accessories. AUTHORITY FOR REVIEW Chapter 11.20, Subd. 8, B., Determination, states: "In considering any petition for such district, the Planning Commission and the Council in the interests of carrying out the intent and purpose of this Subdivision, shall determine whether or not such planned development will: (1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than does development of the underlying zoning district; (2) be feasible for the owner and developer economically to complete according to proposed plans; (3) benefit the community at large to a greater degree than would development of the underlying zoning district." BACKGROUND/HISTORY First Minnehaha Addition was platted in 1979 and the Hardee's restaurant was constructed in 1986. There is no Planned Development Agreement identifying the plan approved for the existing development. /4/0 Planning Report—Team Tires Plus, Inc. January 27, 1998 Page 2 EXISTING CONDITIONS The property is developed with a Class II restaurant (Hardee's)which recently closed. Access to the property is gained from Krestwood Lane. Tires Plus currently operates a facility in Eagan Convenience Center at 1380 Duckwood Drive and is planning to relocate the business to the former Hardee's site. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North- Eagan Auto Mall; zoned CSC (Community Shopping Center) and guided CA (Central Area) South - First Bank; zoned PD (Planned Development) and guided CA(Central Area) East- Eagan Convenience Center; zoned CSC (Community Shopping Center) and guided CA (Central Area) West- Chili's/Holiday; zoned PD (Planned Development) and guided CA (Central Area) EVALUATION OF REQUEST Compatibility with Surrounding—This is a high traffic area located on Pilot Knob Road at its junction with 1-35E. Duckwood Drive is also the west entrance to the Town Centre commercial area. The proposed use is compatible with other auto-oriented uses at the intersection of Pilot Knob Road and Duckwood Drive. On the west side of Pilot Knob Road are a Holiday station, Philips 66 and Precision Tune. North of Duckwood Drive is the Eagan Auto Mall which contains a variety of auto-related uses. To the south is First Bank and construction is under way on a 52-bed senior assisted living facility. Lots—The property consists of a single platted parcel (Lot 1, Block 1, First Minnehaha Addition). Site Plan—The building is located at the center of the site with parking provided around the perimeter. Access is provided from Krestwood Lane in two locations. At the southwest corner of the building is the outdoor trash enclosure. Trash Enclosure—The trash enclosure is 28 feet by 25 feet in size and approximately 11 feet in height. The enclosure will provide an outdoor storage area for both trash and recyclable tires. The design standards recently adopted by the City for such enclosures limit the height to a maximum of 10 feet and require the gates to be 90% opaque for screening purposes. However, a deviation in the enclosure height may be warranted with this Planned Development because of the change in elevation between the site and Pilot Knob Road. All trash and recyclable items including tires should be stored within the principal building or within the designated enclosure. No other outside storage should be allowed. Planning Report—Team Tires Plus, Inc. January 27, 1998 Page 3 Mechanical Equipment-Mechanical equipment is not shown on either the site plan or the building elevations plan. Any mechanical equipment, including rooftop equipment, should be screened from view from the public right-of-way. Setbacks—Standard minimum building setbacks for a commercial district would be 50 feet from Pilot Knob Road, 30 feet from Duckwood Drive, and 30 feet from Krestwood Lane. The proposed Tires Plus building is located in the center of the site and meets or exceeds these setbacks. The parking lot satisfies the standard 20 foot minimum setback from all public rights- of-way and is set back 10 feet from the south property line. The parking lot is set back 40 feet from the north property line to accommodate the possible future expansion of Duckwood Drive. Parkiniz—The Zoning Code does not specify a required number of parking stalls for an auto service facility. The proposed parking should be sufficient. With 57 stalls provided for this 12- bay, 8,300 square-foot facility, the parking ratio is 4.75 stalls per service bay, or one stall per 145 square feet of gross building area. Most of the parking stalls are proposed to be ten feet wide, although about 14 stalls are 9.5 feet wide. Building Desim—The proposed building contains 8,300 square feet and there are twelve service bays. The main entrance, office and retail are at the north end of the building, and the storeroom is at the south end of the building. The primary exterior material is rockface block(beige). Accents are provided by a concrete masonry unit(CMU) in narrow bands of glazed CMU (red) at the bottom of the walls, and above and below a three-foot band of single-scored CMU (buff) that runs the length of the building at a height just above the overhead doors. The northerly corners of the building have parapet walls that contain the Tires Plus identification signs. The parapet walls have a standing seam metal roof and exterior finish insulation system. The roofline of the building is flat. The trash enclosure at the southwest corner of the building faces east, is attached to the principal building and uses the same exterior materials as the principal building. The City's Zoning Code does not identify specific architectural materials for most commercial districts. The architectural standards in the Zoning Code pertain to the industrial districts and the General Business district. Architectural and building materials can be specified as part of a Planned Development. The proposed materials appear to be consistent with similar developments elsewhere in the City. Signage—The proposed sign package includes name identification on the parapets on the northwest and northeast corners of the building. A new pylon sign is proposed in place of the existing Hardee's pylon sign on the west side of the property adjacent to Pilot Knob Road. The height (27 feet) and size(120 square feet) of the proposed pylon sign meet standard Code requirements. The proposed wall sign on the south elevation is inconsistent with the Sign Code because that side of the building does not have street frontage. Exposure to northbound traffic on Pilot Knob Road is provided by the pylon sign and therefore, no signage should be allowed on the south elevation of the building. Wall signs indicating the services provided ("Alignments," "Brakes" and `Shocks") are proposed on the east and west elevations above the service bays. These signs should identify services only, and not advertise specific product brand names. Planning Report—Team Tires Plus, Inc. January 27, 1998 Page 4 Landscaping—The existing vegetation on the site was installed as landscaping with the development of the Hardee's restaurant. Some of the existing trees and plant materials will be removed with the redevelopment, and new landscaping is proposed throughout the site. Two varieties of dogwood shrubs and some ornamental trees are proposed along Pilot Knob Road. Additional shrubs are shown along the east and north edges of the parking lot. The applicant also plans to supplement existing landscaping on the south side of the property with overstory and ornamental trees. Overall, the landscape plan appears to satisfy the screening requirements of the landscape ordinance by limiting visibility of parking areas and the trash storage area from public rights-of-way. Staff has some concerns about plant selection because of the proximity to Pilot Knob Road. Salt- tolerant plants should be used along Pilot Knob Road because they will be subjected to winter road spray. The proposed dogwood and pinkspire crabapple trees should be replaced with more salt-tolerant shrub and tree species in the final landscape plan. Gradin —The existing grade of the property is approximately 5 to 7 feet in elevation below the grade of Pilot Knob Road to the west. The developer is proposing to construct the new building at approximately the same elevation as the existing building on the site. Minimal grading will be required to remove the existing parking lot and construct the proposed new parking areas. Additional erosion control should be installed along the east edge of the site adjacent to Krestwood Lane. Storm Drainage—Storm water runoff from the site is proposed to drain through a private internal storm sewer system to existing storm sewer within Krestwood Lane. Runoff flows east to Pond JP-67, a constructed storm water detention basin that discharges to Fish Lake. Utilities—Sanitary sewer service is available from Krestwood Lane and water service is available from Duckwood Drive to the north. Streets/Access/Circulation—The Central Area Transportation Plan and Ring Road concept provides for the future expansion of Duckwood Drive north of this site. With the Plan, it should be noted that the intersection of Duckwood Drive and Krestwood Lane might be restricted in the future to a right-in/right-out movement only,because a raised center median will need to be constructed along Duckwood Drive east from Pilot Knob Road to Town Centre Drive. This information is provided to alert the developer of these potential future improvements as it impacts traffic movements near this development site. The proposed development has been designed to accommodate potential future expansion of Duckwood Drive along the north edge of the site as identified in the Central Area Transportation Plan. Public street access is provided from two driveway entrances onto Krestwood Lane. The driveways will be relocated from their present locations to better align with existing entrances on the east side of Krestwood Lane and to provide better spacing from Duckwood Drive. /L13 Planning Report—Team Tires Plus, Inc. January 27, 1998 Page 5 SUMMARY/CONCLUSION Team Tires Plus, Inc. is requesting approval of a Preliminary and Final Planned Development to develop the property at 3595 Krestwood Lane with a twelve-bay auto service facility including retail sales of tires and related accessories. The proposed development appears compatible with surrounding development and consistent with typical zoning code standards for commercial development. ACTION TO BE CONSIDERED To recommend approval or denial of a Preliminary and Final Planned Development to allow a twelve-bay auto service facility with retail sale of tires and related accessories at 3595 Krestwood Lane, on Lot 1, Block 1, First Minnehaha Addition in the NW I/4 of Section 15. If approved the following conditions should apply: 1. A Final Planned Development Agreement shall be executed and recorded at the Dakota County Recorder's office prior to issuance of a building permit. The following exhibits are required for the Final Planned Development Agreement: • Final Site Plan • Final Landscape Plan • Final Building Elevations • Final Site Lighting Plan 2. All building, parking and drive aisles and landscaped areas shall be properly maintained, including replacement of any dead plant materials. 3. All trash and recyclable materials shall be stored within the principal building or within the designated enclosure attached to the principal building. No other outdoor storage shall be allowed. 4. Any mechanical equipment, including rooftop equipment, should be screened from view from the public right-of-way. 5. The building shall be constructed with exterior materials consisting of rockface block and decorative concrete masonry unit in a beige and buff color scheme having red accents consistent with the building elevation plans dated 12/30/97. 6. No signage shall be allowed on the south elevation of the building. Wall signs on the east and west elevations shall not advertise specific product brand names. 7. One pylon sign not exceeding 27 feet in height and 125 square feet in area is allowed in the location shown on the Preliminary Site Plan dated 12/17/97,revised 12/30/97. 8. The final landscape plan shall be revised to provide more salt-tolerant species in place of the dogwood shrubs and pinkspire crabapple trees along Pilot Knob Road. FINANCIAL OBLIGATION—Team Tires Plus There are pay-off balances of special assessments totaling $5,068 on the parcels proposed for platting. The pay-off balance will be allocated to the lots created by the plat. At this time, there are no pending assessments on the parcel proposed for platting. The estimated financial obligation presented is subject to change based upon areas, dimensions and land uses contained in the final plat. Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount NoneQ Lowtion Map 131 V Olson [ILI MOSIMMOMM o o e. � � �■�e�l■ �,a C ��e ossa v��� ■� ��,IIII�i.,�— �••� a •• 7■ WE 11M OVA ,', 'nm M-MMM roil, ,�.,,,, .� �. C ME can zi 11 Big J gel I I lot HIM 8DO 8DO Feet Team Tires Plus Preliminary and Final Planned Development Case No. 15-PP-31-12-97 and 15-FP-34-12-97 / +E City of Eau n Community Developmont Departmont +City of Eagan Zoning Map �■ fir•. a 11, .n-■ ■�'• �D 1 IME ■ ■ ;� - ��= =MI URI == == WWI S ME ME WE 111 �\� � ���� ��i �r iii:� ■■■■■■■r ��r ': ='.� 11 11111 'moi , , ,�, �� ii■i■i■i���1 � ���I �� � • '�� � `� •'`'moi■ �114 � DevelopmentCurrent Zoning PD Planned Team Tires Plus Case No. 15-PP-31-12-97 and 15-FP-34-12-97 Iq 1000 0 1000 Fed ■r u, City of Eagan Comprehensive Plan Map OHMON -ii ♦ ice,' i' n /�� IM MMw WE monsoon summons ��• in►• __ , ■ ■■ I==: AnI4 �■ ■� � u ni a %, rr � , ,�, ��: ■■■■■■■.�� . Guide Plan Designation CA Central Area Team Tires Plus Case No. • 7 and• ----------- ----- yC.S.A.H. NO. 31 - PILOT KNOB ROAD I pa 3. ... I fl O d D 7_71 ,J Y It 1; t ,I mp a let [� oc) is V. F 3 y 1' ,*4.,meq,.f i �x� ,�.._. ti :1- � J S� •_ a � I ;, •-- ST\p D LANE �� n. ,�,..,�._•._..._.._.__... �=ter,- f _—..............---- mm O x 4 On � r•I r�r.w>r Z O Z IE y A I �p r- Z� [Rig Z 4 fill,Z{ �8 �� g £3F{ B Q# � 11 - TIRE/ PLuf f !�! o 0 12 BAY HEAD TO HEAD BUILDING (FACADE TOWER) l J = 3595 KRESTWOOD LANE EAGAN,MINNESOTA i Ia EXISTING CONDITIONS/EROSION CONTROL 1 EXISTING CONDITIONS 7 EROSION CONTROL 1 C.S.A.H. NO. 31 - PILOT KNOB ROAD T P Ij O I Vi 'i t • ' 1 _ If ... .... _.__.� �...._�7543;,00 _ ._.._.. Af STWOOD LANE '� z K ! ; 0 y r f7 y •v N t ° m c M v m �r n n cc c zz wo H A 'u *W r)y, Vf N tIl L • , Z N•� T T T ll .y C „� 4 b Lr „ TIRE/ PW/ _°o n 12 BAY HEAD TO HEAD BUILDING (FDE T ACAOWER) 3595 KRESTWOOD LANE EAGAN,MINNESOTA t >r tv t SITE PLAN ' ' m fD SITE PLAN i C.S.A.H. NO. 31 — PILOT KNOB ROAD I a 77. O I • .v I N-..i � I = I m of + a — f ' KRESTWOOD LANE a� 2t tai i o � _ {{ m T � z 9 cl r Z Omni T4 6�4 t nRU PW/ pssi o0 12 BAY HEAD TO HEAD BUILDING (FACADE TOWER) _ 3595 KRESTWOOD LANE EAGAN,MINNESOTA C) LANDSCAPING PLAN LANDSCAPE PLAN ------------- 1 C.S.A.H. NO. 31 - PILOT KNOB ROAD I i._........,..._ ................................ ITn ..# o m.c ...o+ A° u ° E �} b 4 r _ 9 ..,..175 3'00 r�� -""' — KRESTWOOD LANE ....� A ���9�R � v� ;01'1 T s i z 4H call! ,fill �° B 15 � '° p�o,� as > o zz H ■ .1 1;1! � gb 'nRV PLU/ • D 12 BAY HEAD TO HEAD BUILDING (FACADE TOWER) � n r[� o 3595 KRESTWOOD LANE EAGAN,MINNESOTA E;+ i n W ; GRADING/UTILITY PLAN All v N ,� GRADING/UTILITY PLAN 7 s A �I I ij ijl i,�7'��I • III jlllI lil :s4 III ill k ��' 9 III m II �Sa 'l I jil iE; Ii aF F I y II F". 2 �i ,.Ili V ii a:=Sb Y �I gP��a •n E li � �ESgh• 1 F3? I � • o .IIIII, I ago G � II II Ili II..,j, Y► S5' I ii' jlll A( rP, � I i /// z ( � m I. EE m , m F m r M m f I � •al £s Pz p�@ YS' P: : �:g'a 6 �_ '6 $� Gj W, F $�F "v^ $ d¢ Pv Qra P. p'�! Yi Yp= Y K rfio 4� 6o� +a. 4. Y � ij.Pip. Y° Y�h 2? ssF�.E Y�R Ygt� Y�h Yz;� Y� Y�o Y YaT '`a4'fh��; "ski` ,M� 1o(SYk i i z j TIRE/ PLUaI m- 0'C avoOC� D 12 BAY FEAD TO HEAD (FACADE TOWER) TT ( 3595 KRESTW000 LANE EAGAN,MNd50TA sc§ i jy y W L./ O1 k EXTERIOR ELEVATIONS `•'•' ?�= �'•< f S3 ELEVATIONS/SIGNAGE i 6E)(e e o o t 4D g 9a I m t 9 - r�.IiW �aF�=�: •� t , �l � � �'� ° '°i�if sat �'� {pFFy 4 1pFrd f a t er 'a s dt�. itF iRF 8 8 G•� I j f .�t 3 I -a �b� �bN�E§`��� 4 e F� D �� ►fir$ I � � 1 J F499••d�t --_ D i i- •_—__ _--' _ t ail t iF t 4 999 1. ®e 1(9ij �99E; �� �t t ® E��1tss��1 1 I• s i r4 ; r -- 1t4f i�F dfs=Fg3"F m s ® � Sad83ta n �d(j t� dSs: t ft's - 9 ro ES .E c� ✓ i �— r1, F — n"fr e i '1 m d'Q `P jf0`,1441,s1441, rr ra I r f��F ��F {- t Eld�bld 77, M?j y. {� �:����;�, i,i; �f; CL — —4� 11 I TIRE/ PLU/ I D x 12 BAY fEAD TO LEAD (FACADE TOWER) t = 0 . [ ) 1 3595 KR[$TW000 lAN[ CAGAN.I.YJ.ESOTA tsi, ill y W n N FLOOR PLAN :... .e a 15- FLOOR PLAN � ye!louv M EA I� 2T-D" PROJECT SCALE CUSTOMER APPROVAL THIS DRAWING IS THE PROPERTY OF DUBUQUE4..00R 1/4"ffi"-0- ADDRESS DRAWN BY D.PHIPP5 schad-tracty siqns GTY SALESREP. VUBUQUE B. PA5CHKE 325 MINNESOTA AVE. N. 1610 E.CLIFF RD. ORONOCO, MN 55960 BURNSVILLE, MN 55337 STATE DATE DATE PHONE/ 507-367-2631 PHONE/612-894-2421 IA 7/10/97 FAX/ 507-367-2633 FAX/61 2-894-2748 �-s� SIGN ELEVATION ®RAFT City of Eagan Report for Donnywood Addition High Site Drive Street Improvements City Project No. 727 Eagan, Minnesota February, 1998 U AFT city of cagan THOMAS EGAN February 3, 1998 Mayor PATRICIA AWADA BEA BLOMQUIST Honorable Mayor and City Council SANDRA A. MASIN City of Eagan THEODORE WACHTER 3830 Pilot Knob Road Council Members Eagan, MN 55122 THOMAS HEDGES City Administrator RE: Donnywood Addition, High Site Drive Street Improvements Report E.J. VAN OVERBEKE City Project No. 727 City Clerk Dear Mayor and City Council: Attached is our report for the Donnywood Addition, High Site Drive Street Improvements, City Project No. 727. The report presents and discusses the proposed improvements and includes a cost estimate and preliminary assessment roll. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, 4"�A ?tn P. Gorder Development/Design Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. J n P. Gorder Date: 2- 3- q$ Reg. No. 22813 Reviewed By: Dept. of Public Works Date Reviewed By: Finance Dept. Date MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN,MINNESOTA 55122-1897 EAGAN,MINNESOTA 55122 PHONE(612)6B]-4600 PHONE,(612)681-400 FAX,(612)681-4t 12 Equal Opportunity/Affirmative Action Employer FAX (612)681-4360 TDD:(612)454-8535 TDD:(612)454-8535 DRAFT TABLE OF CONTENTS Letter of Transmittal/Certification Table of Contents Page Introduction .............................................................................. 1 Scope ........................................................................................ 2 Feasibility and Recommendations .................................................... 2 StreetEvaluation ......................................................................... 3 ProposedImprovements ................................................................ 3 Easements/Permits ....................................................................... 4 CostEstimate .............................................................................. 4 StreetResurfacing .................................................................. 4 Assessments ............................................................................... 5 StreetResurfacing ................................................................. 5 LowDensity Residential Lots..................................................... 5 High Density Residential......................................................... 6 Parks................................................................................. 6 AssessmentFinancing Options ........................................................ 7 RevenueSource ........................................................................... 7 ProjectSchedule .......................................................................... 8 DRAFT LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Preparatory Maintenance Areas - 3 Street Improvement/Assessment Area Map - 4 Typical Section — Mill and Overlay DRAFT February 1998 Street Improvement Report Donnywood Addition & High Site Drive Eagan, Minnesota Introduction As a part of Eagan's Pavement Maintenance Program, (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation was developed from this information. The streets in the Donnywood Addition and High Site Drive have been identified for street resurfacing improvements in 1998. Figure 1, located in the back of this report, illustrates the project location. High Site Drive was constructed to a width of 32 feet (between the face of curbs) by the City (City Project 201) as part of the Effress Addition in 1971. The Donnywood Addition streets were constructed in 1974 by the developer, also to a width of 32 feet. Based on the data and engineering strategies available at this time, the City's current Pavement Maintenance Program incorporates local and ongoing maintenance strategies with seal coating occurring as needed at 5 to 7 years, again at 12 to 14 years with a bituminous overlay at approximately 20 years. Overlaying the streets in these developments, which are presently at that 20+ year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. 1 I Each of the streets in this project have been rated several times since 1989 and the field data gathered indicates what maintenance strategies are appropriate. Timely maintenance work, such as bituminous milling and patching, crack sealing and seal coating have occurred at appropriate intervals during the life of these pavements. This maintenance work has extended the life cycle of the pavement and allowed these streets to remain in the resurfacing category and not degenerate into the reconstruction category. The City of Eagan's maintenance records indicate that these streets were seal coated in 1980 and 1988. The Public Works' maintenance program typically includes extensive patching and crack sealing during the summer prior to the seal coat. During the 1996 construction season, the Public Works crews, as a part of Preparatory Pavement Maintenance Plan, removed and replaced severely disturbed pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration. The portions of the streets which were repaired prior to this project are shown on Figure 2. Scope This project provides for resurfacing (edge mill and overlay) approximately 1.1 miles of streets in Donnywood Addition and High Site Drive. Figure 3 illustrates the project area. Also included is the replacement of damaged curb and gutter, and sanitary/storm sewer manhole casting adjustment and replacement. Feasibility and Recommendations This project is necessary to prevent further decay of the pavement section, create a safer driving surface, increase rideability and add structural strength. This project is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than totally reconstructing these streets. This project is feasible from an engineering standpoint in that this type of improvement has been used successfully to extend the life expectancy of streets. 2 This project is in accordance with the Five Year Capital Improvement Plan (1998 — 2002) for the City of Eagan and the schedule as outlined in the Pavement Maintenance Program. It is recommended that the project be combined with the Evergreen Park/Carlson Acres Additions Street Overlay project (Project 728), if so approved by the Council, as one contract. Street Evaluation The City of Eagan Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories which define PCI rankings are as follows: PCI Recommended Improvement 56- 100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repair and/or Overlay 0 -35 Reconstruct The 1997 PCI ranking for the streets discussed in this report have a weighted average pavement condition rating of 39 and fall within the rankings of the "Patch/Repair and/or Overlay" category (resurfacing). Proposed Improvements The proposed street improvements are shown on Figure 4. The existing bituminous surface will be milled adjacent to the existing curb and gutter to accommodate a 1%i-inch bituminous overlay. This overlay, combined with the existing street section, will provide a street section consistent with engineering standards for a local residential street, thereby strengthening the street section to provide additional years of service. Patching and leveling as needed will be done prior to the overlay. Damaged curb and gutter will be replaced if severely cracked, spalled or settled. It is estimated that approximately 12 percent of the existing concrete curb and gutter will have to be replaced. The combination of crack sealing & repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. i 3 The combination of crack sealing & repair, patching, and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Routine maintenance will still need to continue under the City's Pavement Management Program. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Easement/Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the resurfacing project. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 1998 construction costs and include a 10 percent contingency and indirect costs of 30 percent, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Street Resurfacing ♦ Edge Mill and Overlay..................................... $ 91,950 ♦ Repair Existing Concrete Curb & Gutter............ $ 40,900 ♦ Storm Sewer Improvements........................... $ 3,150 ♦ Sanitary Sewer Improvements........................ 365 Total..........................$136,365 4 ' a Assessments Assessments are proposed to be levied against the benefitted property in accordance with the City of Eagan Assessment Policy. A preliminary assessment roll is included in Appendix B. Street Resurfacing Residential* Assessed Ratio City Mill and Overlay 50% 50% Repair Existing Concrete 0% 100% Curb and Gutter Storm Sewer Improvements 0% 100% Sanitary Sewer Improvements 0% 100% *R-1,R-2,R-3 Zoned Areas,Neighborhood Parks High Density Residential * City Mill and Overlay 75% 25% Repair Existing Concrete 0% 100% Curb and Gutter Storm Sewer Improvements 0% 100% Sanitary Sewer Improvements 0% 100% *R-4 Multiple Residential All the properties shown on Figure 3 having frontage along the improved streets are proposed to be assessed. Low Density Residential The single-family residential equivalent properties within Donnywood Addition (71 total, including Moonshine Park) having driveway access onto the streets to be improved will be assessed on a per lot basis. 5 The unplatted residential property, parcel 010-57, will be assessed on a front-foot basis. This property is zoned R-3 (Residential Townhouse) and will be assessed at the same rate as the single-family properties, in accordance with the City's Assessment Policy. High Density Residential The high-density residential property along High Site Drive will be assessed on a front-foot basis. The following calculations were used to determine the assessment rates: 1. 2,855 ft. (Frontage of High Density Residential) x 100 = 25.18% 11,336 (Total Project Frontage) [$91,950 (Mill and Overlay Cost)x 25.18%] _$23,153 x 75% _ $17,365 17,365 (Total High Density Residential Assessment) _ $6.08 High Density Assmt.Rate 2,855 ft. (Frontage of High Density Res.) 2. 528 ft. (Frontage of Unplatted R-3 Multi-Townhouse Pro eeM)x 100 =4.66% 11,336 (Total Project Frontage) [$91,950 (Mill and Overlay Cost)x 4.66%] _$4,284 x 50% _ $2,142 Total unplatted R-3 Property Assmt. $2,142 (Total unplatted R-3 Multi-Townhouse Property) 528 ft. (Frontage of R-3) _ $4.06 Unplatted R-3 Property Assmt.Rate 3. ($91,950 (Total Mill&Overlay Cost) -•$23,153 (Total High Density Res./Cost) - $4,284 (Total Unplatted R-3 Property Cost) x 50% _ $32,260 Total Residential Assessment $32,260 Total Residential Assessment) _ $455 Assessment/Lot 71 Residential Lots(including Moonshine Park) 6 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over five years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 7.5 percent interest rate for the assessed amounts: Residential Lot= $455 Principal Interest Cost Per Year Per Year Per Year First Year $91 $34 $125 Fifth Year $91 $7 $98 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution Mill and Overlay $91,950 $51,760* ($40,190) Repair Existing Concrete $40,900 -$0- ($40,900) Storm Sewer Improvements $3,150 -$0- ($3,150) Sanitary Sewer Improvement $365 -SQ - ($365) Total $136,365 $51,760 ($84,605) Note: Breakdown of Property Assessment • High Density Residential - $17,360 • Multi-Townhouse Property(Unplatted - $2,142 • Low Density Res./Neighborhood Parks - $32,260 The estimated project deficit of$84,605 will be financed by the City's Major Street and Utility Funds. 7 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing .......................................February 3, 1998 Public Hearing .................................................March 2, 1998 Approve Plans and Specifications .............................April 7, 1998 Award Contract ..................................................May 5, 1998 Project Completion .......................................September 1, 1998 Final Cost Report ............................................October 1, 1998 Final Assessment Hearing ..............................November 2, 1998 First Payment Due with Property Tax Statement ..............May 1999 8 Appendix A Preliminary Cost Estimate Donnywood Addition Street Overlay City Project No. 727 I. Bituminous Street Overlay Est. Unit Est. Item Unit Qty. Price Cost Mobilization L.S. 1 $1,000 $1,000 Mill Bituminous Pavement S.Y. 7,650 0.75 $5,737.50 Saw Bituminous Pavement L.F. 300 $2.00 $600.00 1% Type 41 Wear Course Mix. Ton 1,725 $25.00 $43,125 Type 31 Leveling Course Mix Ton 50 $37.00 $1,850 Bituminous Material for Tack Coat Gal. 950 $1.75 $1,662.50 Adjust Valve Box Each 14 $125.00 $1,750 Replace Valve Box Each 1 $200.00 $200 Adjust Frame & Ring Casting (M.H.) Each 35 $165.00 $5,775 Adjust Frame & Ring Casting (C.B.) Each 16 $100.00 $1,600 Traffic Control L.S. 1 $1000.00 $1,000 Subtotal $64,300 + 10% Contingencies 6,430 Subtotal $70,730 + 30% Indirect Costs $21,220 Total $91,950 II. Repair Existing Concrete Curb & Gutter Est. Unit Est. Item Unit Qty. Price Cost Remove Concrete Curb and Gutter L.F. 1,600 $3.00 $4,800 D412 Concrete Curb and Gutter L.F. 1,600 $13.00 $20,800 Sod w/4" Topsoil S.Y. 500 6.00 3,000 Subtotal $28,600 + 10% Contingencies $2,860.00 Subtotal $31,460 + 30% Indirect Costs $8,440 Total $40,900 III. Storm Sewer Improvements Est. Unit Est. Item Unit Qty. Price Cost Salvage Casting Each 8 $75 $600 Casting Assembly (Replace-R-3067-V) Each 1 8 $200 $1,600 Subtotal $2,200 + 10% Contingencies $220 Subtotal $2,420 + 30% Indirect Costs $730 Total $3,150 IV. Sanitary Sewer Improvements Est. Unit Est. Item Unit Qty. Price Cost. Salvage Casting (MH) Each 1 $75 $75 Casting Assembly (Replace-R-1642-B) Each 1 $180 $180 Subtotal $255 + 10% Contingencies $26 Subtotal $281 + 30% Indirect Costs $84 Total $365 Total Project Cost $136,365 Y Appendix B Preliminary Assessment Roll Donnywood Addition/High Site Drive Street Overlay Project City Project No. 727 No. Lot Unit Address P.I.N. Equivalents Assessment Total Residential Parcel 010-50 - Section 10 10-01000-010-50 2 $455 $910 Parcel 040-32 3180 Pilot Knob Rd. 10-01000-040-32 1 $455 $455 Parcel 050-32 1385 Jurdy Rd. 10-01000-050-32 1 $455 $455 Donnywood Addition Block 1 Lot 6 3139 Quarry Ct. 10-20960-060-01 1 $455 $455 Lot 7 3147 Quarry Ct. 10-20960-070-01 1 Lot 8 3159 Quarry Ct. 10-20960-080-01 1 Lot 9 3169 Quarry Ct. 10-20960-090-01 1 Lot 10 1355 Jurdy Rd. 10-20960-100-01 1 Lot 11 3180 Jurdy Ct. N. 10-20960-110-01 1 Lot 12 3170 Jurdy Ct. N. 10-20960-120-01 1 Lot 13 3164 Jurdy Ct. N. 10-20960-130-01 1 Lot 14 3160 Jurdy Ct. N. 10-20960-140-01 1 Lot 15 3154 Jurdy Ct. N.. 10-20960-150-01 1 Lot 16 3148 Jurdy Ct. N. 10-20960-160-01 1 Lot 17 3147 Jurdy Ct. N. 10-20960-170-01 1 Lot 18 3153 Jurdy Ct. N. 10-20960-180-01 1 Lot 19 3159 Jurdy Ct. N. 10-20960-190-01 1 Lot 20 3165 Jurdy Ct. N. 10-20960-200-01 1 Lot 21 3171 Jurdy Ct. N. 10-20960-210-01 1 Lot 22 3177 Jurdy Ct. N. 10-20960-220-01 1 Lot 23 1363 Jurdy Rd. 10-20960-230-01 1 Lot 24 1379 Jurdy Rd. 10-20960-240-01 1 $455 $455 Block 2 Lot 1 3148 Quarry Ct. 10-20960-010-02 1 $455 $455 Lot 2 3140 Quarry Ct. 10-20960-020-02 1 Lot 3 3138 Quarry Ct. 10-20960-030-02 1 Lot 4 3117 Quarry Ct 10-20960-040-02 1 $455 $455 .� 51 No. Lot Unit Total Address P.I.N. Equivalents Assessment Assessment Block 3 Lot 1 1321 Jurdy Rd. 10-20960-010-03 1 $455 $455 Lot 2 1325 Jurdy Rd. 10-20960-020-03 1 Lot 3 1329 Jurdy Rd. 10-20960-030-03 1 Lot 4 1333 Jurdy Rd. 10-20960-040-03 1 Lot 5 1337 Jurdy Rd. 10-20960-050-03 1 Lot 6 1341 Jurdy Rd. 10-20960-060-03 1 Lot 7 1343 Jurdy Rd. 10-20960-070-03 1 Lot 8 3170 Quarry Ct. 10-20960-080-03 1 Lot 9 3158 Quarry Ct. 10-20960-090-03 1 $455 $455 Block 4 Lot 1 1314 Jurdy Rd. 10-20960-010-04 1 $455 $455 Lot 2 1318 Jurdy Rd. 10-20960-020-04 1 Lot 3 3202 Marice Ct. 10-20960-030-04 1 Lot 4 3206 Marice Ct. 10-20960-040-04 1 Lot 5 3210 Marice Ct. 10-20960-050-04 1 Lot 6 3209 Marice Ct. 10-20960-060-04 1 Lot 7 3207 Marice Ct. 10-20960-070-04 1 Lot 8 3205 Marice Ct. 10-20960-080-08 1 Lot 9 1326 Jurdy Rd. 10-20960-090-04 1 Lot 10 1332 Jurdy Rd. 10-20960-100-04 1 Lot 11 1336 Jurdy Rd. 10-20960-110-04 1 Lot 12 1340 Jurdy Rd. 10-20960-120-04 1 Lot 13 1344 Jurdy Rd. 10-20960-130-04 1 Lot 14 1352 Jurdy Rd. 10-20960-140-04 1 Lot 15 3196 Jurdy Ct. S. 10-20960-150-04 1 Lot 16 3198 Jurdy Ct. S. 10-20960-160-04 1 Lot 17 3200 Jurdy Ct. S. 10-20960-170-04 1 Lot 18 3202 Jurdy Ct. S. 10-20960-180-04 1 Lot 19 3206 Jurdy Ct. S. 10-20960-190-04 1 Lot 20 3208 Jurdy Ct. S. 10-20960-200-04 1 Lot 21 3210 Jurdy Ct. S. 10-20960-210-04 1 Lot 22 3211 Jurdy Ct. S. 10-20960-221-04 1 Lot 23 3209 Jurdy Ct. S. 10-20960-230-04 1 Lot 24 3207 Jurdy Ct. S. 10-20960-240-04 1 Lot 25 3205 Jurdy Ct. S. 10-20960-250-04 1 Lot 26 3201 Jurdy Ct. S. 10-20960-260-04 1 Lot 27 1360 Jurdy Rd. 10-20960-270-04 1 Lot 28 1364 Jurdy Rd. 10-20960-280-04 1 Lot 29 1368 Jurdy Rd. 10-20960-290-04 1 Lot 30 1370 Jurdy Rd. 10-20960-300-04 1 Lot 31 1372 Jurdy Rd. 10-20960-310-04 1 Lot 32 1374 Jurdy Rd. 10-20960-320-04 1 Lot 33 1376 Jurdy Rd. 10-20960-330-04 1 Lot 34 1380 Jurdy Rd. 10-20960-340-04 1 Moonshine Park—Outlot F 10-20960-060-00/ 10-01000-041-31 1 $455 $455 Totals 71 $32,260 Front Rate/ Total Address P.I.N. Footage F.F. Assessment High Density Residential City Park Effress Addition Block 1 Lot 2 1375 & 1385 High Site Dr. 10-23100-021-01 652 $6.08 $3,965 1355 High Site Dr. 10-23100-022-01 339 $6.08 $2,060 1345 High Site Dr. 10-23100-023-01 534 $6.08 $2,060 Block 2 Lot 1 10-23100-010-02 693 $6.08 $3,920 1368 High Site Dr. 10-23100-011-02 550 $3,340 Lot 2 10-23100-020-02 87 $530 Subtotals 2,855 $179360 Unplatted—Low Density Residential Property (Zoned R-3 Townhouse Res.) Front Rate/ Total Address P.I.N. Footage F.F. Assessment Parcel O10-57 NA - Section 10 10-01000-010-57 528 $4.06 $2,142 Subtotal 528 $2,142 Total Assessments $51,760 G:FEASIBILITYREPORTS 1998/DonnywoodAddition Q INTERSTATE 494 l o \ r� / �z SCALE 1'= 2000' JAN. 21 , 1998 / o ss o ' o LONE OAK ROAD QD � � O / PROJECT LOCATION o 'pi C3 w o $ � Z ZTM w Y J wlticE O �. a YANKEE DOODLE ROAD q L D a� SLA CKHgwK WESCOTT ROAp F7 F CITY HALL -,n H:PROJECTS/727DONNYWD/DONNYLOC DONNYWOOD ADDITION / HIGH SITE DRIVE Figure CITY PROJECT 727 lt;' �>City of Eagan LOCATION MAP City oEagan ( Donnywood Addiction 1997 Cut and Remove(sub-cut) ; _ _-------- - — - - - T 9124 Sq Ft 1014 Sq Yds --- - 1260 sq.'. Maintenance Overlays --— - �' 17627 Sq Ft 1958 Sq Yds Oso sq.ft. _� r---- sq _ - �--z_�`--- _— - 7 _1320 _ kjRRY f%..*\\l 1 y-/,,-13620 sq ft -- -- E 16...-T -- _J 1680 sq.ft. 77 1968 sq.ft. \ 1920 sq.ft. �` 4320 sq.ft. I 4344 sq.ft. - HIGH----SIT-E---D-R El 2171 sq.ftF; 728 sq.ft. \ 2560 sq.ft. i 480 s .ft P�� RepairsCut Removal & Replace (Subcut) N Pre Maintenance Maintenance Overlay i ry Figure 2 - Power Ray Heats l Ci of Fagan QUARRY LANE 1 2 3 4 5 q 3 010-32 2 0 UV 200 2 eTsiiiii 17 16 1 6 0 SCALE 1'= 200' 15 C 1 7 D 14 :U 020-32 '8 D O N N Y 8 -c 9 SN WOOD MooN XN 19 13 7 P p,RK 8 6 OUTLOT F 9 20 ZQ 12 10 5 3 030-32 21 " ,J� 4 14 .QO PARK 22 j- '4 3 ACCESS 13 12 11 15 2 040-32 050-32 24 23 16 ADDITION 10 1 4 1 27 J1� 17 18 9 28 19 8 G!v G d' 34 3 20 7 [:3 010-50 26 2 Y 33 30 25 CT. 21 6 a i� C3 32 31 24 23 22 5 1 0 J d 022-01 023-01 �� Lo CN 75- CORNER 021-01 ADDISION LOT CREDIT EF F KESS 339 F.F. HIGHSITE DRIVE 339 F.F. 550 F.F. 440 F.F. 010-02 S ADDIS ION ��� 011-02 EFFRES �� 5 87 F. 2 010-02 STREET OVERLAY AREA • • • • • • • • • • • • ASSESSMENT — FRONT FOOT BASIS 1-30-98 ASSESSMENT AREA — PER LOT H:PROJECTS/727DNYWD DONNYWOOD ADDITION/ HIGH SITE DRIVE Figure STREET OVERLAY — PROJECT 727 3 City of Eagan STREET OVERLAY / ASSESSMENT AREA 60' ROW 32' TYPICAL L_ EXIST. D412 3"- 4" EXIST. BITUMINOUS CURB & GUTTER EXIST. GRAVEL BASE (VARIABLE) EXIST. TYPICAL SECTION 60' ROW 32' TYPICAL EDGE MILL (TYP.) 1 1/2" BITUMINOUS OVERLAY REMOVE & REPLACE EXIST. 3" - 4" EXIST. BITUMINOUS D412 CURB & GUTTER EXIST. GRAVEL BASE (VARIABLE) AS NECESSARY PROPOSED TYPICAL SECTION H:PROJECTS/727DONNY DONNYWOOD ADDITION / HIGH SITE DRIVE Figure STREET OVERLAY PROJECT 727 4 City of Eagan TYPICAL SECTION