01/27/1998 - City Council Special AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
January 27, 1998
5:00 P.M.
Municipal Center Community Room
I. ROLL CALL & ADOPTION OF AGENDA
II. VISITORS TO BE HEARD
III. 1998 WORK PROGRAM
IV. DISCUSSION RE: STREET CONSTRUCTION POLICIES
V. OTHER BUSINESS
VI. ADJOURNMENT
MEMO
city of eagan
TO: HONORABLE MAYOR& CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 23, 1998
SUBJECT: SPECIAL CITY COUNCIL MEETING/JANUARY 27, 1998
A Special City Council meeting is scheduled for Tuesday, January 27, 1998 at 5:30 p.m. in
the Municipal Center Community Room. Please note that the Special City Council meeting
is beginning one-half hour later than originally scheduled to allow the Mayor and City
Administrator to welcome and address the new advisory commission members at their
orientation. The orientation is scheduled for a half-hour, beginning at 5:00 p.m. in the City
Council Chambers.
1998 WORK PROGRAM
The City Administrator will present the 1998 work program, which contains both non-capital
and capital projects that are under some level of consideration by the City Council. The
status for these projects range from a concept, such as the housing, maintenance and home
occupation ordinances to actual bidding, which is the case with the second ice sheet capital
project. - ,�'`
Enclosed on pages 3— through 42 J is a copy of a memo from the City Administrator
and a copy of each project listed in the 1998 work program.
ACTION TO BE CONSIDERED: To provide a general consensus on the 1998 work
program with the understanding that in essence the non-capital and capital projects are the
goals for calendar year 1998 as presented with or without modification.
DISCUSSION RE: STREET CONSTRUCTION POLICIES
At the Special City Council meeting held on Tuesday, January 20, City Councilmember
Wachter, Chairperson of the Public Works Committee, suggested that the City Council
discuss policies relative to street construction, City Councilmember Blomquist has raised
several questions about various policies pertaining to street construction to the City Council
and City staff throughout 1997. City Councilmember Blomquist has asked that the following
topics relative to street construction be discussed at the meeting on Tuesday:
1) How the overall appraisal system works relative to special assessments for street
construction. This includes the attorney/client relationship, how the results of the
appraisals are presented to the public, the type of appraisal used for determining the
amount of special assessments and why changes are made to appraisals and how they
affect the City and constituents.
2) Discussion regarding the difference in street construction, whether it is a capital
project or repair.
3) Discuss the quality of the information provided for decision-making.
4) Review the overall budget and funding for street construction.
5) Review why the administrative costs are exceeding 30% of a project cost for street
construction projects.
There may be other questions or comments the City Councilmembers want to share regarding
street construction policies. Director of Public Works Colbert and the City Administrator
will provide staff input relative to the policies and discussion at the meeting on Tuesday.
DIRETION TO BE CONSIDERED: To provide an opportunity to review the overall
street construction policies and provide any modification and new direction, if appropriate.
OTHER BUSINESS
There are no items being given consideration for Other Business at this time.
/S/ Thomas L. Hedges
City Administrator
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MEMO
city of eagan
TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 23, 1998
SUBJECT: WORK PROGRANV1998
During the decades of the 1980's and 1990's, the City of Eagan, due to its rapid growth, has
experienced a busy City Council and City staff docket consisting of land use development decisions,
capital projects including infrastructure, parks and public buildings and many other activities. Calendar
year 1998 appears to be no exception to previous years with an even greater list of capital projects to
coordinate than in any previous year. In addition to the capital projects,there are other work programs
including the comprehensive guide plan update, redevelopment strategies for Northeast Eagan and
Cedarvale, as examples,that will require coordination and work product during the coming year.
It is important to make quality decisions, allocate Council meeting time and other appropriate
coordination to ensure that each of the projects listed in the 1998 work program are handled efficiently.
The 1998 work program projects are listed in two (2)parts separating non-capital and capital projects.
The non-capital projects include the following:
• Strategic Planning Retreat
• Comprehensive Land Use Guide Plan Update
• Redevelopment Strategies for Northeast Eagan and Cedarvale
• Salary Compensation Program
• Annual Report for the Community for 1997
• Winter Trails Maintenance Program
• Housing Maintenance Ordinance
• Small Area Trucking Study
• Consider Home Occupation Ordinance
• Review Sign Ordinance
• Bi-Annual Elected Officials Symposium
The following are capital projects:
• Fire Administration Building Capital Project
• Aquatic Pool Capital Project
• Second Ice Sheet Capital Project
• Championship Golf Course Capital Project
• Capital Improvement Project/Street Rehabilitation
• Amphitheater Capital Project
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The projects that were selected and entitled"1998 Work Program" do not represent all of non-routine
work tasks being performed by departments. For example, there are other projects that will be
coordinated during 1998, such as the park objectives that were submitted by the APrC and concurred
by the City Council as part of the CIP Part III and other infrastructure projects that will be coordinated
by Public Works Engineering that were also included in Part III of the CIP. Other issues that are
considered non-routine include the Police Department reexamining whether the mobile digital terminals
(MDT's) should be converted to digital transmission technology and further how the City responds to
cellular 911 phone calls.
The objective for this City Council work session is to review the list of work program projects and
determine if the strategic plan and action steps for each of the projects are consistent with City Council
direction. Since the aforementioned list of projects,both capital and non-capital, have been given some
level of authorization by the City Council, they are all regarded as high priority for 1998. There are
other topics that have not been given full attention or review by the City Council, such as: 1)
establishment of neighborhood councils and 2) the healthy community initiative, which may require
some reprioritization of the projects as listed.
The desired outcome at Tuesday's meeting would be a priortized list of the Council's expectations of
the non-routine work program projects. This will permit the Council and the staff to focus efforts on
the most important items. It will also provide a context for other issues which may come up during the
year and will allow staff to meet the City Council's expectations for both the routine and non-routine
work tasks.
Also enclosed for Council review is a copy of the City's Mission Statement and Vision Statement. The
Mission Statement is an extraction from the Vision Statement, which is the first paragraph entitled
"View of Mission." It is common for any organization, including the City, to review its Mission
Statement on an annual basis. There is no suggested modification by management regarding the
Mission Statement or Vision Statement at this time.
City Administrator
cc: All Department Heads
Assistant to the City Administrator Duffy
Assistant to the City Administrator Hohenstein
Communications Coordinator Foote
Communications Consultant The Wallace Group
Attachments
TLH/vmd
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Strategic Planning Retreat
Strategic Plan/Direction: Provide an opportunity for the City Council and management
to review the City's Mission Statement and consider working goals for 1998.
In a Nutshell:The City Council's primary responsibility is to determine and achieve the
citizens' desires for the community's future. The City Council and management
team have prided themselves in shaping the future for the community through
shared goals for the attainment of that future.
Historical Background—The City has historically held a retreat to reassess its long-term
strategic goals.
• A Special City Council workshop is scheduled for January 27 to review the 1998
work program.
• The Mission Statement and City goals were reviewed in a special work session
during June 1997.
• A retreat was held during April with Carl Neu as facilitator to review the components
necessary for the City Council to become a highly effective team.
Action Steps-
* Schedule a Council/staff retreat with a facilitator.
,M • Schedule Council/Administrator work session (no formal agenda) without facilitator.
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Comprehensive Land Use Guide Plan Update
Strategic Plan/Direction: Review and update the City's Comprehensive Land
Use Guide Plan in the context of the development that has occurred to
date, revised community priorities and changing external forces.
In a Nutshell: The City of Eagan has grown dramatically since the
Comprehensive Land Use Guide Plan was developed in the late 1970's.
While the Comprehensive Plan has been an effective tool in shaping the
City in the last two decades, it is appropriate to reconsider its assumptions
and policies as the City approaches full development and begins its
redevelopment. In addition, state law requires that such an update be
completed by the end of 1998.
Historical Background — Facts/Dates/Decisions: The City formed a work group
consisting of two Councilmembers and two APC members to oversee the
unrinte of the Comprehensive Plan. That arour) has been meeting
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periodically since mid-1997 to systematically review various Plan
elements.
• The City has updated various sections of the Comprehensive Plan over the
years as specific policy issues or development proposals have required it.
• State law was enacted requiring all metropolitan communities to update their
plans by the end of 1998.
• Council and APC discuss alternative means of completing the update process
in a joint meeting. A working group of Council and APC representatives is
formed.
• Working group reviews housing policies and goals. Council opts out of
Livable Communities Program and modifies portions of the Plan as
necessary.
• Working group reviews updated economic development goals and policies
submitted by the EDC.
• Reviews of other elements by the Parks Commission and the Airport
Relations Commission are scheduled.
• Joint Council, APC and EDC meeting to discuss draft policies to date is
scheduled.
Action Steps: The working group will continue to review draft plan modifications.
for consideration by the APC and full City Council throughout the
remainder of 1998.
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Redevelopment Strategies for Northeast Eagan and
Cedarvale
Strategic Plan/Direction: The City wants to retain the economic viability of all of
its developed areas. In addition, the health of those areas helps retain
and strengthen the City's tax base. While the City of Eagan is
conservative in its participation in development financing, it is recognized
that the use of certain public financing tools in specific locations can bring
about development and redevelopment that would not otherwise occur
without it.
In a Nutshell: Some of Eagan's earliest development has begun to age and
become obsolete. The City has created Redevelopment TIF District in
northeast Eagan and is studying the feasibility of doing so in the
Cedarvale area. Industrial redevelopment has begun in northeast Eagan.
If redevelopment is to occur in the Cedarvale area, the nature and extent
of redevelopment activities will need to be defined.
Historical Background— Facts/Dates/Decisions: The City has worked on issues
pertaining to the vacant Airliner Motel in northeast Eagan and the
revitalization of the Cedarvale area for several years.
•. The Cedarvale retail area began to decline in the mid-1980's due to the
realignment of the Cedar Avenue-Highway 13 intersection and the
introduction of competitive shopping opportunities elsewhere in the area.
• The City Council adopted a position that it would work with the Cedarvale
area to encourage revitalization, but that public financial assistance was
premature. A steering committee of concerned Cedarvale property owners
has met periodically since that time.
• Changes in the hotel market and the closing of the Mendota Bridge resulted
in the decline and closing of the Airliner and Spruce Motels. Numerous health
and safety code violations are documented. Staff has worked with the
property owners since that time to insure that the property is secured.
• City creates Cedarvale Special Service District at the request of Cedarvale
property owners. The District provides for area-wide signage, common area
maintenance and,redevelopment studies.
• City creates a TIF Redevelopment District in northeast Eagan to assist with
the consolidation and redevelopment of incompatible and obsolete land uses.
• Roseville Properties' Eagan Business Commons is proposed and developed
in the district, consolidating a number of residential properties and relocating
residents. The new development includes 320,000 square feet of office and
warehouse uses.
• Residents in the Airliner area petitioned the Council to relocate them due to
impending development and redevelopment. All homes have since been
acquired.
• Cedarvale property owners petitioned the Council to investigate the feasibility
of a TIF redevelopment district in their area. The HRA recently completed the
inventory phase of that study.
• Delta Development proposed a redevelopment of properties south of Beau-
de-Rue Drive for townhomes. Delta indicated that City assistance would be
necessary for some acquisitions.
• Staff is coordinating meetings of remaining property owners in the
redevelopment area to facilitate a comprehensive redevelopment and
transportation plan for the area.
• The Airliner-Spruce property owner requested that the City prepare an
agreement to remove the motels and assess the cost to him.
Action Steps: Staff will complete the feasibility study for redevelopment
scenarios in the Cedarvale area and schedule a meeting with area
property owners to discuss alternatives. Townhome redevelopment of the
Beau-de-Rue area can be included in the scenarios. Staff will continue to
work with northeast Eagan property owners to facilitate a redevelopment
in the Airliner area.
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1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Salary Compensation Program
Strategic Plan/Direction: Analyze appropriateness of the City's compensation plan
for non-collective bargaining employees.
In a Nutshell: In 1996, the Personnel Committee of the City Council reviewed the
compensation program for non-collective bargaining employees. They
recommended to the Council as a whole that a revision be made effective
January 1, 1997 and that the Personnel Committee continue to review the
program. In December of 1997, the City Council directed that the Personnel
Committee review the program again during 1998.
Historical Background— Facts/Dates/Decisions: Prior to 1996, the City of Eagan
set compensation amounts for non-collective bargaining employees by
comparing market rates at comparable municipalities. Because of the pay
equity legislation (comparable worth), in 1986 the City developed its first
formal compensation program wherein the emphasis was on internal equity.
The first formal review of this program by the Personnel Committee of the
City Council was performed during 1996 and a slight revision was made.
• In 1986, the Compensation Program for the City was approved wherein there
were eighteen pay ranges, each 8% above each other, which each contained six
steps, each 3%above each other. (Staff originally suggested 5% steps, but
Council felt 3% steps were more appropriate. This had the effect of shrinking the
overall range.)
• New program implemented gradually over an 18 month period.
• Eagan one of the first cities to develop and implement pay equity compensation
program so unable to compare its program to those of other municipalities at that
time.
• During early 1990s, employees request review of the program for two main
reasons. First, they felt it unfair that employees without four-year degrees could
not reach top step of range. Second, there was a perception that, although
employees started at higher rates at Eagan, they were paid less than employees
at other cities at the top of the range.
• In 1995, staff performed compensation study of various positions at the City of
Eagan with like positions at comparable cities and the private sector.
• In 1996, Department Heads reviewed study and program, made several
recommendations for possible revisions to Personnel Committee.
• In 1996, Personnel Committee of City Council recommended to Council as a
whole that employees without four-year degrees could reach top step at ten
years of service and Council approved the revision.
Action Steps: Staff will conduct an updated compensation study for bargaining and
non-bargaining positions and will present the results to the Personnel
Committee of the City Council for their review during calendar year 1998.
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Annual Report to the Community for 1997
Strategic Plan/Direction: Provide an Annual Report to the Community for 1997.
In a Nutshell: Historically, City staff has written an annual report for each
calendar year detailing events in all departments. In 1996, the Council
recommended that an abbreviated, more "user friendly" annual report be j
produced and distributed in a City newsletter.
Historical Background — Facts/Dates/Decisions: Prior to 1997, the City of
Eagan assembled a fairly large annual report.
• The report was available to the public at both City Hall and the library.
• Very few requests were received to read the report.
• In December of 1996, the Council directed staff to publish an abbreviated
report as a part of a City newsletter.
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"Experience Eagan" newsletter.
• A "user friendly" 1997 annual report is planned for the March 1998
"Experience Eagan" newsletter.
Action Steps: Staff will continue to work on both the abbreviated and longer
versions of the annual report.
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1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Winter Trail Maintenance Program
Strategic Plan/Direction: Analyze appropriateness of the City's current Winter
Trail Maintenance Program and decide if any changes should be
implemented.
In a Nutshell: In 1996, the City Council authorized a limited Winter Trail
Maintenance Program. Residents are currently requesting that the
Council consider expanding this program.
Historical Background— Facts/Dates/Decisions: Prior to 1996, the City of
Eagan only cleared walkways around City offices as required by State
Statute.
• Prior to 1996, it was the philosophy of the City that its trail system was
intended for use three seasons of the year. Therefore, the trails were not
cleared in the winter.
• As the population of the City grew, increased requests were received from
residents for the City to clear trails and sidewalks in the winter. Residents
were concerned about the safety of persons who were walking in the City
streets and County roads.
z • In October of 1996, after much study and discussion, the Council decided to
implement a limited Winter Sidewalk/Trailway Maintenance Program on a
priority basis of public safety for school children walking to school.
• The program called for the City and residents to clear sidewalks and trailways
within certain distances from the schools.
• The program was implemented in 1996 and continued in 1997.
• In November of 1997, a person in a wheel chair travelling on a County Road
after dark was hit by a car and died.
• Since that time, the City has received increased requests from concerned
residents to further review and possibly change the current program.
Action Steps: To set a date and time for a workshop session to discuss the
Winter Trail Maintenance Program and provide staff with direction as to
any information the City Council wants presented at that time.
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1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Housing Maintenance Ordinance
Strategic Plan/Direction: Develop a Housing Maintenance Ordinance and
provide implementation resources to insure the appropriate maintenance
and upkeep of the City's residential dwelling structures.
In a Nutshell: While Eagan is a relatively young city, its housing stock has
begun to age. The City Council has determined that current and future
residents' and neighbors' health and safety depend upon residential
properties being maintained appropriately.
Historical Background — Facts/Dates/Decisions: The City Council has directed
the development of a Housing Maintenance Ordinance that will outline
specific maintenance and performance standards for residential properties
within the City.
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poorly maintained and potentially hazardous structures in various
neighborhoods.
• The City Council directed the development of ordinance amendments to
authorize enforcement of certain maintenance standards in these
circumstances.
• Preliminary review suggests that implementation of the ordinance will require
a commitment of staff and resources not currently allocated.
• Staff has formed a work group to draft a housing maintenance ordinance and
to identify the resource allocations necessary to uniformly enforce it.
Action Steps: Staff work group is preparing a report including necessary code
amendments and estimates of additional resources required to enforce
housing maintenance violations.
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1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Small Area Trucking Study
Strategic Plan/Direction: Anticipate and minimize conflicts between certain
trucking uses and residential uses at the boundaries of the industrial
areas. Anticipate and mitigate transportation impacts on community
roadways associated with the concentration of trucking uses in the City.
In a Nutshell: Eagan's location, its freeway access and its relationship to the
airport have resulted in a growing concentration of trucking uses within the
City. Growing transportation congestion and neighborhood opposition to
certain trucking uses near residential areas led the City to study the
situation and possible means of mitigating the problems. At the
conclusion of the trucking study itself, four areas were identified where
further trucking development was considered questionable. Alternative
development scenarios are being studied in each of those areas.
Historical Backaround — Facts/Dates/Decisions:
• Concentrations of trucking operations in first and second ring suburbs began
to be displaced due to redevelopment pressures. Some of those operations
gravitated to Eagan due to its transportation advantages.
• A number of development applications for trucking uses at the boundaries of
the industrial area were opposed by residential neighbors and/or denied by
the City. Trucking interests asked for clarification of the City's expectations
for the location of such uses.
• The City performed the Trucking Study with input from the APC and EDC and
developed a set of performance standards and code amendments to mitigate
problems. The Business Park land use designation and zoning category
were created with limitations on trucking activities and certain sensitive areas
were rezoned to that use.
• Four areas including the Southeast Industrial Area, McKee Addition, Bur
Oaks Area and the Central Area Vicinity were identified for further study due
to their size, access issues, significant natural features, relationship to
residential areas or relationship to visual corridors.
• APC recommendations were forwarded to the City Council.
Action Steps: Property owners will be approached concerning the Council
direction and changes will be implemented no later than the
Comprehensive Guide Plan Update approval.
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1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Consider Home Occupation Ordinance
Strategic Plan/Direction: Remove barriers to home occupations as a means of
encouraging small and start up businesses while continuing to minimize
the impact of business activity on residential neighborhoods.
In a Nutshell: The City recognizes the increasing presence of home occupations
in the modern economy. Entrepreneurism, communications technologies,
and other factors contribute to many jobs being done and many
businesses being conducted in homes. The City Code currently limits
these activities and encourages business uses to be located within
properly zoned areas. As the economy changes, the City wants to
encourage entrepreneurs and fledgling businesses while at the same time
continuing to limit the impact of those businesses on residential neighbors.
Historical Background — Facts/Dates/Decisions:
• The City has generally permitted home occupations that do not have external
consequences for the surrounding neighborhood. The City has enforced
current regulations where outside storage, on-street parking, signage, hours
of operations or other activities have impacted neighbors.
• The issue of removing barriers to home occupations was raised in the
Comprehensive Land Use Guide Plan review and in discussions by the EDC.
Action Steps: The APC and staff will review and develop proposed ordinance
amendments to permit consistency with the current draft of the
Comprehensive Plan update.
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Review Sign Ordinance
Strategic Plan/Direction: Balance businesses' needs for adequate signage with
the public's desire for orderly commercial areas and minimal visual clutter.
In a Nutshell: The City Code's size, spacing and performance standards have
limited the impact of signage on the community. In some cases, specific
businesses have indicated visibility problems associated with the City's
requirements. Major center signage, area wide signage agreements and
combined signage can assist in some cases, but others may require
additional review and consideration.
Historical Background — Facts/Dates/Decisions:
• The City receives periodic signage concerns and requests for variances.
• The Convention and Visitors Bureau requests City assistance with the
installation of a freeway logo sign on 35-E at Lone Oak Road due to visibility
problems for businesses at that intersection.
•. The CVB also requests City consideration of trailblazing signage within the
City for hospitality, entertainment and public facilities.
• Business signage is the topic for one of the Chamber-City business forums in
1997.
• The Council adopts an EDC recommendation for County consideration of
trailblazing signs for hotels currently using the freeway logo signage.
• Staff proposes the formation of a business/citizen committee to review the
City sign code and recommend changes to improve visibility for business
while continuing to minimize visual clutter.
Action Steps: The Planning Division will convene a community committee
during the year to begin a review of the sign code and to begin to identify
problems and solutions in the context of the sign code.
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Biannual Elected Officials Symposium
Strategic Plan/Direction: Set a date and theme for the next Biannual Elected
Officials Symposium.
Ina Nutshell: On June 25, 1996 and June 24, 1997, Elected Official
Symposiums (collaborative meetings) were held. The group agreed that
the meetings should be held semi-annually.
Historical Background —Facts/Dates/Decisions: The City of Eagan developed
and hosted the first collaborative meeting on June 25, 1996 and the
second on June 24, 1997. Present at the meetings were elected officials
from the City, County, School Boards and local and national legislators
and staff members. Also present were representatives of community
organizations. Items of mutual concern were discussed at the meetings.
• At the June 24, 1997 meeting, those present presented a strong consensus
that they would like to meet on a semi-annual basis.
• Because the next meeting would have had to have been scheduled during
December which would have been inconvenient due to the holidays, the next
meeting would need to be scheduled after the holidays.
Action Steps: To set a date for the next Biannual Elected Officials Symposium.
If Council so desires, a theme could be selected for the meeting.
1998 WORK PROGRAM
Policy/Activity Area: Capital Improvement Program (CIP) Street Rehabilitation.
Strategic Plan/Direction: Provide the necessary upgrade and/or rehabilitative
improvements to the local and collector street system in a timely manner in
accordance with the City's Pavement Maintenance Program (PMP) and Capital
Improvement Program (CIP) to maximize the life expectancy of this infrastructure
system.
In a Nutshell: As the City continues to grow, the collector and arterial network system
must be upgraded to accommodate the increased traffic volumes. Also, the
existing infrastructure system continues to age requiring strategic maintenance
improvements to maximize its life expectancy. Through the Pavement
Management System (PMS), the City evaluates the surface condition of all of its
streets every three years and projects the appropriate maintenance strategy and
cost effective application time frame. A 5-Year CIP is then created and adopted
by the City Council. This program will implement those improvements identified
for consideration in 1998.
Historical Background: Up until the late 1980's, the City's focus and attention was on its
explosive growth and development. Much of the street system was newly
created and pavement maintenance was primarily reactionary to problems as
they occurred, responsive to individual requests or programmed on a year-to-
year basis. With an increasing and aging infrastructure, a long-term
maintenance strategy and program became necessary.
• In 1989, a Pavement Management System (PMS) was created allowing the City to
quantify the condition of its street infrastructure system.
• to 1990, a 5-Year CIP was created to schedule and program street construction
upgrade and rehabilitation needs.
• In 1991, a Special Assessment Policy was adopted incorporating formulas for cost
participation from benefiting properties.
• Street reconstruction is being gradually replaced with life extending overlay
rehabilitation improvements.
• In 1997, a formal Pavement Maintenance Program was adopted providing for
scheduled routine and localized maintenance along with preparatory maintenance
complimenting the programmed rehabilitation improvements.
• Programmed Arterial and Collector improvements:
1. Lone Oak Road (Neil Armstrong — Hwy. 55)
2. Johnny Cake Ridge Road (Diffley Road — Deerwood Drive)
3. Cliff Road (ChesMar Drive— Lexington Avenue)
4. Silver Bell Road (Hwy. 13 to Kennebec)
5. Hwy. 13 (Seneca Rd. to Yankee Doodle Rd.)
• Programmed Local Street Improvements:
1. Oak Chase Addition 6. Evergreen Park
2. Valley Veiw Plateau 7. Wilderness Run 4-6t" Additions
3. McKee Addition 8. Oak Pond Addition
4. Donnywood Addition 9. Country Home Heights
5. Lone Oak Circle
Action Steps: Staff will prepare individual feasibility reports for each project and present
them to the Council and affected property owners and also schedule formal public
hearings to coincide with the 1998 construction season.
G:Jh7C MISG W orkProgram 1998
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Fire Administration Building Capital Project
Strategic Plan/Direction: Provide a building to meet Fire Department Training
and Administrative needs in the Municipal Center area.
In a Nutshell: The City has committed resources to the development of facilities
for its primary administrative and public safety functions at the Municipal
Center site near the center of the community. The Fire training and
administration function is one of the most recent to be considered in this
area.
Historical Background — Facts/Dates/Decisions: The City considered
incorporating the Fire training and administration functions in its expansion
and remodeling of the City Hall/Police Department building. That aspect
of the project was postponed and reconsidered following the completion of
the City Hall project. After considering several site alternatives, it was
determinerwl to rerdne-a the existing Fire Arlminictratinn at itc ri iirrent cite
• Fire Department authorized to proceed with the development of concept plans
for a new Fire Training and Administration Building. $1.5 million allocated for
project in CIP.
• Architectural proposals were solicited and David Kroos and Paul Mickelberg
of Boarman, Kroos, Pfister, Vogel and Associates (BKPV) are selected.
• Fire Department Building Committee and architects update space needs
analysis from 1990 BRW study and architectural program is finalized.
• Concept plans and preliminary project budget are completed and presented
to City Council. Project budget exceeds allocation and Council directs
incorporation of basement space for future storage.
• Plans are revised to incorporate basement and streamline building budget.
Basic building including basement is estimated to cost $1.96 million. Council
decides to make training space available for other community uses and
communications activities. Council earmarks $465,000 from cable franchise
fee fund to support communication uses of the facility.
• Council approves preparation of detailed plans and specifications for the
project with a budget not to exceed $1,965,000.
Action Steps: Staff and the architect are finalizing detailed plans and
specifications. Bids will be authorized in February and will be received in
March. Construction is to begin in April and will be completed in January,
1999.
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1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Aquatic Pool Capital Project
Strategic Plan/Direction: Provide a recreational aquatic pool facility for operation in
1999 to be enjoyed by all ages, mainly the youth.
In a Nutshell:The City Council's primary responsibility is to determine the programs, an
operating budget and overall feasibility of constructing an aquatic facility for the
community. The purpose of building the aquatic facility is to provide recreational
opportunities for all ages, mainly the youth. Capital project funding for the facility
would be financed through the Community Investment Fund and the operating
costs would be financed from user fees in keeping with the City Council's
entrepreneurial philosophy to subsidize recreational programming through user
fees.
Historical Background—
Family aquatic facilities were proposed as a part of a community center project that
included ice arenas, gymnasiums and other uses in referendums that were not
approved by the community.
• The City Council approved an outdoor wading pool for toddlers during 1995. The
wading pool has operated during 1996 and 1997 enjoying at capacity crowds.
• Since the referendums were held, a YMCA facility has been constructed. This
£: includes an indoor pool, gymnasiums and other facilities originally proposed in the
community center referendums. Also, an ice arena and plans for a second ice arena
have been approved.
• A community survey performed by The Wallace Group during 1997 ranked a family
aquatic facility as a high interest by the community.
Action Steps-
• The City Council has authorized a feasibility study to be performed by Water
Technologies during January/February 1998 to determine the type of programs,
budget and other pertinent facts pertaining to the proposed aquatic facility project.
• Community informational/public meetings will be scheduled during March to present
the plan to the community.
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Second Ice Sheet Capital Project
Strategic Plan/Direction: Authorization was given to construct a second ice sheet,
without public subsidy, to meet the growing demands caused by the increase in
youth and girls' hockey. This second sheet of ice is to be constructed with the
grand opening in September 1998.
In a Nutshell:The primary purpose for the second sheet of ice is to provide a second ice
arena facility to meet the growing recreational needs for ice time for youth and
girls' skating and hockey programs. It was determined that the project could be
constructed without public subsidy due to a Mighty Ducks grant, financial
commitment by the Eagan Hockey Association, sweat equity from the community
and the sale of revenue bonds.
Historical Background—
• A Mighty Ducks grant was awarded to the City of Eagan during 1996 for$125,000.
Dur if lg Ll le 199,' legislative seSSIVI 1, al 11 CUUMoi 1Gi �125,VVV was appr oved for a total
grant to the City of$250,000.
• A market analysis has determined that the need for ice time will produce an ample
revenue stream to retire the revenue bonds.
• It was determined that the economy has scaled for operating two ice arena facilities
with streamlined operating expenses and generate more revenue stream for both
facilities.
Action Steps-
• The City Council approved grant applications to the Mighty Ducks program.
• The City Council provided approval and direction to proceed ahead with second ice
sheet facility.
• Bids were approved for the steel and fabcon products for the second sheet of ice at
a January 1998 City Council meeting,
i
i
C2D
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: NWMUDart Property Development (Golf Course
Development)
Strategic Plan/Direction: Provide for quality development within the Central
Area and foster the development of a championship golf course.
In a Nutshell: The City Council has a vision of a central retail area with
integrated employment, residential and leisure uses. To further this vision,
the City has overseen the construction of the Eagan Promenade and
Promenade Townhouse developments. The Council has also adopted
policies to encourage quality development in the outlying portions of the
Central Area including the NWMUDart Property. One option that was
considered in the past was the acquisition of the NWML site for
development of a public golf course.
Historical Background — Facts/Dates/Decisions: The City became interested in
the development of the NWML/Dart property and the development of a
golf course simultaneously. This interest arose from the proposed
redevelopment of the Carriage Hills Golf Course as a residential area.
• Pulte Homes proposal for redevelopment of Carriage Hills debated
• NWML actively markets Yankee Doodle/Lexington property
• Eagan and other parties submit bids for NWML property
• Dart Transit is awarded the bid
• Pulte Homes proposal for redevelopment is denied
• City approaches Dart with offer to acquire NWML property and offer is turned
down
• Carriage Hills is acquired for continued operation as a golf course
• Dart begins development of NWML site
• Council develops Business Park zoning district and designates south portion
of Dart Property to be Business Park to better conform with the Central Area's
character and quality
• Skyline Displays approved for south portion of Dart property
• City contacted by Colbert, Burns and MacDonald concerning their potential
development of a championship golf course in Eagan and site is narrowed to
northeast Eagan area
• Faithful Shepherd Catholic School approved for south portion of Dart property.
Action Steps: Staff will continue to work with CBM, Northwest Airlines and Cray
Research to encourage the development of a golf course in the northeast
part of the City.
C/
1998 WORK PROGRAM PROJECTS
Policy/Activity Area: Amphitheater Capital Project
Strategic Plan/Direction: Develop a public/private partnership with the Eagan Rotary
Club to provide land and construct a community amphitheater.
In a Nutshell:The Eagan Rotary Club has a vision for an amphitheater to be located,
used and enjoyed by the community. This outdoor facility would be used for
concerts, plays, corporate picnics, youth programs and many other activities
throughout the spring, summer and fall months. The Council has met with a
committee of the Rotary Club to view and discuss several sites throughout the
community to be considered for the amphitheater.
Historical Background—The Rotary Club and City Council both agree that an
amphitheater would provide an excellent recreational amenity for community and
corporation events. An amphitheater would facilitate performing bands,
orchestras, other musical presentations, performing arts and could be used for
corporate picnics, etc.
• A recent Municipal Center site plan has determined that the amphitheater would not
be best suited for the Municipal Center property.
• Other locations considered by the Eagan Rotary Club and City Council are still
viable sites.
• Due to the number of amphitheaters being considered in communities throughout
Dakota County and a proposal for an amphitheater at the Caponi Art Park, a needs
assessment should be performed as to the type of amphitheater best suited for the
community.
• Funding has been set aside by the Rotary Club for the amphitheater.
• Pursue the concept of a smaller amphitheater, such as a band shell. If the need for
a larger amphitheater, the facility could be constructed in later years.
Action Steps—Staff will continue to work with the Eagan Rotary Club to encourage the
development of an amphitheater, taking into consideration the suggestion of a
smaller size facility with expansion capability.
i
L7�
CITY OF EAGAN
MISSION STATEMENT
t
The City of Eagan exists to serve the needs and
interests of its present and future citizens by
providing quality public services, personal and
property protection, a healthy environment, a
stable tax base, attractive amenities, a sense of.
community and ethical representation. The City
will endeavor to reflect community values in an
is
effective, responsible, efficient and visionary
manner.
;23
CITY OF EAGAN
VISION STATEMENT
VIEW OF MISSION
The City of Eagan exists to serve the needs and interests of its present and future citizens
by providing quality public services, personal and property protection, a healthy
environment, a stable tax base, attractive amenities, a sense of community and ethical
• representation. The City will endeavor to reflect community values in an effective,
responsible, efficient and visionary manner.
VIEW OF CONSTITUENTS
The City of Eagan considers everyone with whom it interacts as a constituent and as a
customer. First and foremost among these customers is its citizens. To serve its
customers, the City is committed to equal representation, personal dignity, the value of
diverse opinions, democratic participation and the importance of honest feedback. In its
interactions with citizens and all other constituents, the City of Eagan is committed to the
qualities of fairness, openness and responsiveness. Quality customer service will be central
lV a 11 111K1Qlll V1W YYllll 111C \..11y.
VIEW OF SERVICE DELIVERY
The City of Eagan is committed to being responsive in meeting the needs of the community
within the fiscal parameters the community will support. Services will be provided
effectively and efficiently for the quality and level of service desired by the public, through
the employment of highly-qualified, creative, dedicated employees and the application of
the highest standards of responsible fiscal management.
VIEW OF QUALITY OF LIFE
The City of Eagan encourages the maintenance and enhancement of all aspects of its quality
of life. This includes its commitment to economic opportunity, educational excellence,
efficient service delivery, environmental integrity, recreational variety, attractive
nr;ghborhoods and community pride.
VIEW OF THE ENVIRONMENT
The City of Eagan will proactively protect its natural environment. The land, water and
i
air, as well as the things which live in them and on them, are important assets to be
preserved and enhanced for our own enjoyment and well-being and that of future
generations. The City's role with respect to the environment shall be that of active steward
and conservator. Pollution, abuse of the environment and unnecessary modifications of
the environment will be opposed. The City, collectively and individually, will endeavor
to maintain the environment, mitigatc impacts on it and enhance it to the extent possible.
i
C
VIEW OF DEVELOPMENT
The City of Eagan is committed to encouraging and fostering orderly, high-quality
development and redevelopment. The City will maintain a balanced variety of housing
types, diversity of commercial and industrial development and effective integration of land
use types. Eagan is planned to be a fully developed city in the future and efforts will be
made to effect that growth in a rational, deliberate manner in the best interests of all
residents, both present and future. The City will maintain its standards while recognizing
the need to be sufficiently flexible and creative to permit quality development to occur.
VIEW OF ECONOMIC VITALITY
The City of Eagan recognizes the need to foster an attractive and desireable business
environment in order to ensure employment opportunities for its citizens, a strong tax
base, retail services for its citizens and economic opportunities for entrepreneurs. The City
of Eagan will encourage the formation of head of household jobs, clean industries,
economic diversity, commercial stability and effective relationships with the regional, state,
national and international economies.
VIEW OF ROLE IN THE REGION AND STATE
The City of Eagan recognizes the importance and value of intercommunity and
intergovernmental relationships in the advancement of the interests of its constituents. In
this regard, the City is committed to active participation in activities and organizations
d which further these interests. The City is further committed to balancing its interests with
the needs of the region and the state and will conduct its affairs in a manner that
recognizes the interests of its neighbors.
VIEW OF IMAGE
The City of Eagan will encourage community identity and community and neighborhood
pride by fostering an image of quality in its built environment and excellence in its services
and amenities.
VIEW OF THE FUTURE
The City of Eagan recognizes that its future is shaped by the decisions made today. It is
also bounded by current circumstances and their dynamics over time. While growth and
economic vitality continue, services must continually adapt over time to meet the changing
needs of a diverse population, technological change and a global, service-based economy.
To meet these needs, the City must plan with vision, encourage balanced services and
welcome orderly change.
c2,S
r
STATE OF MINNESOTA DISTRICT COURT
COUNTY OF DAKOTA FIRST JUDICIAL DISTRICT
CASE TYPE: Special Assessment Appeal
Court File No. C3-97-9101
Thorson-Cornwell Co.,
a Minnesota partnership,
Appellants,
V. STIPULATION AND ORDER
City of Eagan,
a Minnesota municipal corporation,
Respondent.
WHEREAS, Appellant is the fee owner of property located in the City of Eagan, County
of Dakota, State of Minnesota, with property identification number 10-02100-016-50 (hereinafter
the "Property"); and
WHEREAS, as part of public improvement project number 682 (hereinafter the
"Project"), the Property was assessed for the following improvement:
1=rovement Assessment Amount
Sanitary Sewer Lateral $104,304.00
(hereinafter the "Assessment"); and
WHEREAS, Appellant has objected to the Assessment as it believes that the Property may
not have benefitted by the Project in the amount of the Assessment; and
WHEREAS, Respondent and Appellant are desirous of amicably resolving any dispute
concerning the Assessment to the Property as set forth in this Stipulation and Order.
NOW, THEREFORE, in consideration of the mutual promises contained herein, and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the parties do hereby agree as follows:
1. The Assessment levied against the property for the Project in the sum of One
Hundred Four Thousand Three Hundred Four and No/100 Dollars($104,304.00) shall be
reassessed in the amount of Ninety Eight Thousand Seven Hundred Eighty-Five and No/100
Dollars($98,785.00)(hereinafter the "Reassessment").
2. The Reassessment shall be deferred without interest and said deferment shall end if
the Property is subdivided, platted or otherwise developed or, December 31, 2007, whichever
occurs first. Then, the Reassessment shall be payable over a term of fifteen years with interest
thereon at the rate of seven percent(7%)per annum.
3. Appellant hereby waives its right to object or appeal the Reassessment, pursuant to
Minn. Stat. §429.081, and further waives notice of hearing and hearing on this Stipulation and
Order and on the Reassessment.
4. This agreement shall be binding upon and inure to the benefit of the parties,their
successors and assigns and shall run with the land.
5. Upon execution of this Stipulation, the parties shall cause this action, Court File
No. C3-97-9101, to be dismissed,with prejudice and without an award of costs and
disbursements to either party.
CITY OF EAGAN,
a Minnesota municipal corporation
Dated:
By: Thomas A. Egan
Its: Mayor
Dated:
By: E.J. VanOverbeke
Its: City Clerk
y
THORSON-CORNWELL CO.,
a Minnesota partnership
Dated: 4
By:
Its: General Partner
STATE OF MINNESOTA )
SS.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this day of
, 1998,by Thomas A. Egan and E.J. VanOverbeke, the Mayor and
Clerk of the City of Eagan, a Minnesota municipal corporation, on behalf of the corporation.
Notary Public
STATE OF MINNESOTA )
SS.
COUNTY -, )
The foregoing instrument was ackn wledged before me this 3 day of
�.�2,-,�,<.%?�, , 199 , byur ;�f � l fvr�,f.a{,� ,the general partner of
Thorson-Cornwell Co., a Minnesota general partnership, on behalf of the art hip.
°.'"'�. JOSEPH J.CHRISTENSEN
NOTARY PUBLIC-MINNESOTA
DAKOTA COUNTY \
NMI'° My Commission Expires Jan.31,2000
o
APPROVED AS TO FORM:
City Attorney's Office
Dated: yz -�
APPRO D AS TO CONTENT:
ce AS
Da ed: C �� "�
ORDER FOR JUDGMENT
Based upon the foregoing Stipulation entered into by and between the City of Eagan and
Thorson-Cornwell Co.;
IT IS THEREFORE THE ORDER OF THE COURT THAT JUDGMENT BE
ENTERED ACCORDINGLY.
BY THE COURT:
Dated:
JUDGE OF DISTRICT COURT
I certify that the above constitutes a judgment of the Court.
JUDGMENT ENTERED AND FILED THIS DAY OF 51998.
BY THE COURT
ROGER SAMES
DISTRICT COURT ADMINISTRATOR
Deputy
THIS INSTRUMENT WAS DRAFTED BY:
SEVERSON, SHELDON, DOUGHERTY
&MOLENDA, P.A.
7300 West 147th Street, Suite 600
Apple Valley, Minnesota 55124
(612) 432-3136
RBB:206-15257
Prj. 682
STATE OF MINNESOTA DISTRICT COURT
COUNTY OF DAKOTA FIRST JUDICIAL DISTRICT
CASE TYPE: Special Assessment Appeal
Court File No. CX-97-9757
Thorson-Cornwell Co.,
a Minnesota partnership,
Appellants,
V. STIPULATION AND ORDER
City of Eagan,
a Minnesota municipal corporation,
Respondent.
WHEREAS, Appellant is the fee owner of property located in the City of Eagan, County
of Dakota, State of Minnesota, with property identification number 10-02100-016-50 (hereinafter
the "Property"); and
WHEREAS, as part of public improvement project number 718 (hereinafter the
"Project"), the Property was assessed for the following improvements:
Improvement Assessment Amount
Water Trunk $31,365.13
Water Lateral $24,014.86
(hereinafter the "Assessment"); and
WHEREAS, Appellant has objected to the Assessment as it believes that the Property may
not have benefitted by the Project in the amount of the Assessment; and
WHEREAS, Respondent and Appellant are desirous of amicably resolving any dispute
concerning the Assessment to the Property as set forth in this Stipulation and Order.
NOW, THEREFORE, in consideration of the mutual promises contained herein, and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the parties do hereby agree as follows:
1. The Assessment levied against the Property for the water trunk charges from the
Project in the sum of Thirty One Thousand Three Hundred Sixty-Five and 13/100 Dollars
($31,365.13) shall be reassessed in the amount of Twenty Nine Thousand Two Hundred Fifty-
Nine and No/100 Dollars($29,259.00). The Assessment levied against the Property for the water
lateral charges from the Project in the sum of Twenty Four Thousand Fourteen and 86/100
Dollars($24,014.86) shall be reassessed in the amount of Twelve Thousand and No/100 Dollars
($12,000.00)(collectively referred to as "Reassessment").
2. The Reassessment shall be deferred without interest and said deferment shall end if
the Property is subdivided, platted or otherwise developed or, December 31, 2007, whichever
occurs first. Then, the Reassessment shall be payable over a term of fifteen years with interest
thereon at the rate of seven percent (7%)per annum.
3. Appellant hereby waives its right to object or appeal the Reassessment,pursuant to
Mimi. Stat. §429.081, and further waives notice of hearing and hearing on this Stipulation and
Order and on the Reassessment.
4. This agreement shall be binding upon and inure to the benefit of the parties, their
successors and assigns and shall run with the land.
5. Upon execution of this Stipulation, the parties shall cause this action, Court File
No. CX-97-9757, to be dismissed, with prejudice and without an award of costs and
disbursements to either party.
CITY OF EAGAN,
a Minnesota municipal corporation
Dated:
By: Thomas A. Egan
Its: Mayor
Dated:
By: E.J. VanOverbeke
Its: City Clerk
THORSON-CORNWELL CO.,
a Minnesota partnership
Dated:
By:
Its: General Partner
STATE OF MINNESOTA )
SS.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this day of
, 1998, by Thomas A. Egan and E.J. VanOverbeke, the Mayor and
Clerk of the City of Eagan, a Minnesota municipal corporation, on behalf of the corporation.
Notary Public
STATE OF MINNESOTA )
SS.
COUNTY OFr�� ;�L
The foregoing instrument was ackn wledged before me this ?d day of
1997, by r�>< 1� /� , the general partner of
Thorson-Cornwell Co., a Minnesota general partnership, on behalf of the pa ership.
JOSEPH J.CHRISTENSEN
NOTARY PUBLIC-MINNESOTA otary Pub c
DAKOTA COUNTY
•MIMM �• My commission Expires Jan,31,2000
APPROVED AS TO FORM:
City Attomey's Office
Dated: 12(3a(4?
APPROVED AS TO CONTENT:
Fin ce Department
Date -- � 17-A t7
ORDER FOR JUDGMENT
Based upon the foregoing Stipulation entered into by and between the City of Eagan and
Thorson-Cornwell Co.;
IT IS THEREFORE THE ORDER OF THE COURT THAT JUDGMENT BE
ENTERED ACCORDINGLY.
BY THE COURT:
Dated:
JUDGE OF DISTRICT COURT
I certify that the above constitutes a judgment of the Court.
JUDGMENT ENTERED AND FILED THIS DAY OF , 1998.
BY THE COURT
ROGER SAMES
DISTRICT COURT ADMINISTRATOR
Deputy
THIS INSTRUMENT WAS DRAFTED BY:
SEVERSON, SHELDON, DOUGHERTY
&MOLENDA, P.A.
7300 West 147th Street, Suite 600
Apple Valley, Minnesota 55124
(612)432-3136
RBB:206-15257
Prj. 718
MEMO
city of eagan
TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JANUARY 2, 1998
SUBJECT: LEO MURPHY CORRESPONDENCE
Enclosed is a copy of correspondence from Leo Murphy. The City Administrator has
shared a copy of this letter with the Chief Building Official who is planning to meet with
the Murphy family in an effort to resolve the differences Mr. Murphy and his sons have
with our Inspections Division.
/S/ Thomas L. Hedges_
City Administrator