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01/27/1998 - City Council Special AGENDA SPECIAL CITY COUNCIL MEETING Tuesday January 27, 1998 5:00 P.M. Municipal Center Community Room I. ROLL CALL & ADOPTION OF AGENDA II. VISITORS TO BE HEARD III. 1998 WORK PROGRAM IV. DISCUSSION RE: STREET CONSTRUCTION POLICIES V. OTHER BUSINESS VI. ADJOURNMENT MEMO city of eagan TO: HONORABLE MAYOR& CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 23, 1998 SUBJECT: SPECIAL CITY COUNCIL MEETING/JANUARY 27, 1998 A Special City Council meeting is scheduled for Tuesday, January 27, 1998 at 5:30 p.m. in the Municipal Center Community Room. Please note that the Special City Council meeting is beginning one-half hour later than originally scheduled to allow the Mayor and City Administrator to welcome and address the new advisory commission members at their orientation. The orientation is scheduled for a half-hour, beginning at 5:00 p.m. in the City Council Chambers. 1998 WORK PROGRAM The City Administrator will present the 1998 work program, which contains both non-capital and capital projects that are under some level of consideration by the City Council. The status for these projects range from a concept, such as the housing, maintenance and home occupation ordinances to actual bidding, which is the case with the second ice sheet capital project. - ,�'` Enclosed on pages 3— through 42 J is a copy of a memo from the City Administrator and a copy of each project listed in the 1998 work program. ACTION TO BE CONSIDERED: To provide a general consensus on the 1998 work program with the understanding that in essence the non-capital and capital projects are the goals for calendar year 1998 as presented with or without modification. DISCUSSION RE: STREET CONSTRUCTION POLICIES At the Special City Council meeting held on Tuesday, January 20, City Councilmember Wachter, Chairperson of the Public Works Committee, suggested that the City Council discuss policies relative to street construction, City Councilmember Blomquist has raised several questions about various policies pertaining to street construction to the City Council and City staff throughout 1997. City Councilmember Blomquist has asked that the following topics relative to street construction be discussed at the meeting on Tuesday: 1) How the overall appraisal system works relative to special assessments for street construction. This includes the attorney/client relationship, how the results of the appraisals are presented to the public, the type of appraisal used for determining the amount of special assessments and why changes are made to appraisals and how they affect the City and constituents. 2) Discussion regarding the difference in street construction, whether it is a capital project or repair. 3) Discuss the quality of the information provided for decision-making. 4) Review the overall budget and funding for street construction. 5) Review why the administrative costs are exceeding 30% of a project cost for street construction projects. There may be other questions or comments the City Councilmembers want to share regarding street construction policies. Director of Public Works Colbert and the City Administrator will provide staff input relative to the policies and discussion at the meeting on Tuesday. DIRETION TO BE CONSIDERED: To provide an opportunity to review the overall street construction policies and provide any modification and new direction, if appropriate. OTHER BUSINESS There are no items being given consideration for Other Business at this time. /S/ Thomas L. Hedges City Administrator i :f MEMO city of eagan TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 23, 1998 SUBJECT: WORK PROGRANV1998 During the decades of the 1980's and 1990's, the City of Eagan, due to its rapid growth, has experienced a busy City Council and City staff docket consisting of land use development decisions, capital projects including infrastructure, parks and public buildings and many other activities. Calendar year 1998 appears to be no exception to previous years with an even greater list of capital projects to coordinate than in any previous year. In addition to the capital projects,there are other work programs including the comprehensive guide plan update, redevelopment strategies for Northeast Eagan and Cedarvale, as examples,that will require coordination and work product during the coming year. It is important to make quality decisions, allocate Council meeting time and other appropriate coordination to ensure that each of the projects listed in the 1998 work program are handled efficiently. The 1998 work program projects are listed in two (2)parts separating non-capital and capital projects. The non-capital projects include the following: • Strategic Planning Retreat • Comprehensive Land Use Guide Plan Update • Redevelopment Strategies for Northeast Eagan and Cedarvale • Salary Compensation Program • Annual Report for the Community for 1997 • Winter Trails Maintenance Program • Housing Maintenance Ordinance • Small Area Trucking Study • Consider Home Occupation Ordinance • Review Sign Ordinance • Bi-Annual Elected Officials Symposium The following are capital projects: • Fire Administration Building Capital Project • Aquatic Pool Capital Project • Second Ice Sheet Capital Project • Championship Golf Course Capital Project • Capital Improvement Project/Street Rehabilitation • Amphitheater Capital Project 3 i The projects that were selected and entitled"1998 Work Program" do not represent all of non-routine work tasks being performed by departments. For example, there are other projects that will be coordinated during 1998, such as the park objectives that were submitted by the APrC and concurred by the City Council as part of the CIP Part III and other infrastructure projects that will be coordinated by Public Works Engineering that were also included in Part III of the CIP. Other issues that are considered non-routine include the Police Department reexamining whether the mobile digital terminals (MDT's) should be converted to digital transmission technology and further how the City responds to cellular 911 phone calls. The objective for this City Council work session is to review the list of work program projects and determine if the strategic plan and action steps for each of the projects are consistent with City Council direction. Since the aforementioned list of projects,both capital and non-capital, have been given some level of authorization by the City Council, they are all regarded as high priority for 1998. There are other topics that have not been given full attention or review by the City Council, such as: 1) establishment of neighborhood councils and 2) the healthy community initiative, which may require some reprioritization of the projects as listed. The desired outcome at Tuesday's meeting would be a priortized list of the Council's expectations of the non-routine work program projects. This will permit the Council and the staff to focus efforts on the most important items. It will also provide a context for other issues which may come up during the year and will allow staff to meet the City Council's expectations for both the routine and non-routine work tasks. Also enclosed for Council review is a copy of the City's Mission Statement and Vision Statement. The Mission Statement is an extraction from the Vision Statement, which is the first paragraph entitled "View of Mission." It is common for any organization, including the City, to review its Mission Statement on an annual basis. There is no suggested modification by management regarding the Mission Statement or Vision Statement at this time. City Administrator cc: All Department Heads Assistant to the City Administrator Duffy Assistant to the City Administrator Hohenstein Communications Coordinator Foote Communications Consultant The Wallace Group Attachments TLH/vmd 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Strategic Planning Retreat Strategic Plan/Direction: Provide an opportunity for the City Council and management to review the City's Mission Statement and consider working goals for 1998. In a Nutshell:The City Council's primary responsibility is to determine and achieve the citizens' desires for the community's future. The City Council and management team have prided themselves in shaping the future for the community through shared goals for the attainment of that future. Historical Background—The City has historically held a retreat to reassess its long-term strategic goals. • A Special City Council workshop is scheduled for January 27 to review the 1998 work program. • The Mission Statement and City goals were reviewed in a special work session during June 1997. • A retreat was held during April with Carl Neu as facilitator to review the components necessary for the City Council to become a highly effective team. Action Steps- * Schedule a Council/staff retreat with a facilitator. ,M • Schedule Council/Administrator work session (no formal agenda) without facilitator. 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Comprehensive Land Use Guide Plan Update Strategic Plan/Direction: Review and update the City's Comprehensive Land Use Guide Plan in the context of the development that has occurred to date, revised community priorities and changing external forces. In a Nutshell: The City of Eagan has grown dramatically since the Comprehensive Land Use Guide Plan was developed in the late 1970's. While the Comprehensive Plan has been an effective tool in shaping the City in the last two decades, it is appropriate to reconsider its assumptions and policies as the City approaches full development and begins its redevelopment. In addition, state law requires that such an update be completed by the end of 1998. Historical Background — Facts/Dates/Decisions: The City formed a work group consisting of two Councilmembers and two APC members to oversee the unrinte of the Comprehensive Plan. That arour) has been meeting �F-_--- -- ---- -- -r- --------- - - -- I - periodically since mid-1997 to systematically review various Plan elements. • The City has updated various sections of the Comprehensive Plan over the years as specific policy issues or development proposals have required it. • State law was enacted requiring all metropolitan communities to update their plans by the end of 1998. • Council and APC discuss alternative means of completing the update process in a joint meeting. A working group of Council and APC representatives is formed. • Working group reviews housing policies and goals. Council opts out of Livable Communities Program and modifies portions of the Plan as necessary. • Working group reviews updated economic development goals and policies submitted by the EDC. • Reviews of other elements by the Parks Commission and the Airport Relations Commission are scheduled. • Joint Council, APC and EDC meeting to discuss draft policies to date is scheduled. Action Steps: The working group will continue to review draft plan modifications. for consideration by the APC and full City Council throughout the remainder of 1998. 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Redevelopment Strategies for Northeast Eagan and Cedarvale Strategic Plan/Direction: The City wants to retain the economic viability of all of its developed areas. In addition, the health of those areas helps retain and strengthen the City's tax base. While the City of Eagan is conservative in its participation in development financing, it is recognized that the use of certain public financing tools in specific locations can bring about development and redevelopment that would not otherwise occur without it. In a Nutshell: Some of Eagan's earliest development has begun to age and become obsolete. The City has created Redevelopment TIF District in northeast Eagan and is studying the feasibility of doing so in the Cedarvale area. Industrial redevelopment has begun in northeast Eagan. If redevelopment is to occur in the Cedarvale area, the nature and extent of redevelopment activities will need to be defined. Historical Background— Facts/Dates/Decisions: The City has worked on issues pertaining to the vacant Airliner Motel in northeast Eagan and the revitalization of the Cedarvale area for several years. •. The Cedarvale retail area began to decline in the mid-1980's due to the realignment of the Cedar Avenue-Highway 13 intersection and the introduction of competitive shopping opportunities elsewhere in the area. • The City Council adopted a position that it would work with the Cedarvale area to encourage revitalization, but that public financial assistance was premature. A steering committee of concerned Cedarvale property owners has met periodically since that time. • Changes in the hotel market and the closing of the Mendota Bridge resulted in the decline and closing of the Airliner and Spruce Motels. Numerous health and safety code violations are documented. Staff has worked with the property owners since that time to insure that the property is secured. • City creates Cedarvale Special Service District at the request of Cedarvale property owners. The District provides for area-wide signage, common area maintenance and,redevelopment studies. • City creates a TIF Redevelopment District in northeast Eagan to assist with the consolidation and redevelopment of incompatible and obsolete land uses. • Roseville Properties' Eagan Business Commons is proposed and developed in the district, consolidating a number of residential properties and relocating residents. The new development includes 320,000 square feet of office and warehouse uses. • Residents in the Airliner area petitioned the Council to relocate them due to impending development and redevelopment. All homes have since been acquired. • Cedarvale property owners petitioned the Council to investigate the feasibility of a TIF redevelopment district in their area. The HRA recently completed the inventory phase of that study. • Delta Development proposed a redevelopment of properties south of Beau- de-Rue Drive for townhomes. Delta indicated that City assistance would be necessary for some acquisitions. • Staff is coordinating meetings of remaining property owners in the redevelopment area to facilitate a comprehensive redevelopment and transportation plan for the area. • The Airliner-Spruce property owner requested that the City prepare an agreement to remove the motels and assess the cost to him. Action Steps: Staff will complete the feasibility study for redevelopment scenarios in the Cedarvale area and schedule a meeting with area property owners to discuss alternatives. Townhome redevelopment of the Beau-de-Rue area can be included in the scenarios. Staff will continue to work with northeast Eagan property owners to facilitate a redevelopment in the Airliner area. I I 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Salary Compensation Program Strategic Plan/Direction: Analyze appropriateness of the City's compensation plan for non-collective bargaining employees. In a Nutshell: In 1996, the Personnel Committee of the City Council reviewed the compensation program for non-collective bargaining employees. They recommended to the Council as a whole that a revision be made effective January 1, 1997 and that the Personnel Committee continue to review the program. In December of 1997, the City Council directed that the Personnel Committee review the program again during 1998. Historical Background— Facts/Dates/Decisions: Prior to 1996, the City of Eagan set compensation amounts for non-collective bargaining employees by comparing market rates at comparable municipalities. Because of the pay equity legislation (comparable worth), in 1986 the City developed its first formal compensation program wherein the emphasis was on internal equity. The first formal review of this program by the Personnel Committee of the City Council was performed during 1996 and a slight revision was made. • In 1986, the Compensation Program for the City was approved wherein there were eighteen pay ranges, each 8% above each other, which each contained six steps, each 3%above each other. (Staff originally suggested 5% steps, but Council felt 3% steps were more appropriate. This had the effect of shrinking the overall range.) • New program implemented gradually over an 18 month period. • Eagan one of the first cities to develop and implement pay equity compensation program so unable to compare its program to those of other municipalities at that time. • During early 1990s, employees request review of the program for two main reasons. First, they felt it unfair that employees without four-year degrees could not reach top step of range. Second, there was a perception that, although employees started at higher rates at Eagan, they were paid less than employees at other cities at the top of the range. • In 1995, staff performed compensation study of various positions at the City of Eagan with like positions at comparable cities and the private sector. • In 1996, Department Heads reviewed study and program, made several recommendations for possible revisions to Personnel Committee. • In 1996, Personnel Committee of City Council recommended to Council as a whole that employees without four-year degrees could reach top step at ten years of service and Council approved the revision. Action Steps: Staff will conduct an updated compensation study for bargaining and non-bargaining positions and will present the results to the Personnel Committee of the City Council for their review during calendar year 1998. 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Annual Report to the Community for 1997 Strategic Plan/Direction: Provide an Annual Report to the Community for 1997. In a Nutshell: Historically, City staff has written an annual report for each calendar year detailing events in all departments. In 1996, the Council recommended that an abbreviated, more "user friendly" annual report be j produced and distributed in a City newsletter. Historical Background — Facts/Dates/Decisions: Prior to 1997, the City of Eagan assembled a fairly large annual report. • The report was available to the public at both City Hall and the library. • Very few requests were received to read the report. • In December of 1996, the Council directed staff to publish an abbreviated report as a part of a City newsletter. Tha "i mor frianrily" 1 GGR nnni ml rannrt wag ni jhlishPd in the Mav 1997 "Experience Eagan" newsletter. • A "user friendly" 1997 annual report is planned for the March 1998 "Experience Eagan" newsletter. Action Steps: Staff will continue to work on both the abbreviated and longer versions of the annual report. i 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Winter Trail Maintenance Program Strategic Plan/Direction: Analyze appropriateness of the City's current Winter Trail Maintenance Program and decide if any changes should be implemented. In a Nutshell: In 1996, the City Council authorized a limited Winter Trail Maintenance Program. Residents are currently requesting that the Council consider expanding this program. Historical Background— Facts/Dates/Decisions: Prior to 1996, the City of Eagan only cleared walkways around City offices as required by State Statute. • Prior to 1996, it was the philosophy of the City that its trail system was intended for use three seasons of the year. Therefore, the trails were not cleared in the winter. • As the population of the City grew, increased requests were received from residents for the City to clear trails and sidewalks in the winter. Residents were concerned about the safety of persons who were walking in the City streets and County roads. z • In October of 1996, after much study and discussion, the Council decided to implement a limited Winter Sidewalk/Trailway Maintenance Program on a priority basis of public safety for school children walking to school. • The program called for the City and residents to clear sidewalks and trailways within certain distances from the schools. • The program was implemented in 1996 and continued in 1997. • In November of 1997, a person in a wheel chair travelling on a County Road after dark was hit by a car and died. • Since that time, the City has received increased requests from concerned residents to further review and possibly change the current program. Action Steps: To set a date and time for a workshop session to discuss the Winter Trail Maintenance Program and provide staff with direction as to any information the City Council wants presented at that time. i 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Housing Maintenance Ordinance Strategic Plan/Direction: Develop a Housing Maintenance Ordinance and provide implementation resources to insure the appropriate maintenance and upkeep of the City's residential dwelling structures. In a Nutshell: While Eagan is a relatively young city, its housing stock has begun to age. The City Council has determined that current and future residents' and neighbors' health and safety depend upon residential properties being maintained appropriately. Historical Background — Facts/Dates/Decisions: The City Council has directed the development of a Housing Maintenance Ordinance that will outline specific maintenance and performance standards for residential properties within the City. I I I # have r cei i ed r^ri^rAn TLC City Council and stall 1 IQV V I GI+GI V VU FV lVUly%n, 1m11 nJllG�ill nn4a�+ %n 0 1 nivn%o'I i n III inn Oy poorly maintained and potentially hazardous structures in various neighborhoods. • The City Council directed the development of ordinance amendments to authorize enforcement of certain maintenance standards in these circumstances. • Preliminary review suggests that implementation of the ordinance will require a commitment of staff and resources not currently allocated. • Staff has formed a work group to draft a housing maintenance ordinance and to identify the resource allocations necessary to uniformly enforce it. Action Steps: Staff work group is preparing a report including necessary code amendments and estimates of additional resources required to enforce housing maintenance violations. i i i i I 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Small Area Trucking Study Strategic Plan/Direction: Anticipate and minimize conflicts between certain trucking uses and residential uses at the boundaries of the industrial areas. Anticipate and mitigate transportation impacts on community roadways associated with the concentration of trucking uses in the City. In a Nutshell: Eagan's location, its freeway access and its relationship to the airport have resulted in a growing concentration of trucking uses within the City. Growing transportation congestion and neighborhood opposition to certain trucking uses near residential areas led the City to study the situation and possible means of mitigating the problems. At the conclusion of the trucking study itself, four areas were identified where further trucking development was considered questionable. Alternative development scenarios are being studied in each of those areas. Historical Backaround — Facts/Dates/Decisions: • Concentrations of trucking operations in first and second ring suburbs began to be displaced due to redevelopment pressures. Some of those operations gravitated to Eagan due to its transportation advantages. • A number of development applications for trucking uses at the boundaries of the industrial area were opposed by residential neighbors and/or denied by the City. Trucking interests asked for clarification of the City's expectations for the location of such uses. • The City performed the Trucking Study with input from the APC and EDC and developed a set of performance standards and code amendments to mitigate problems. The Business Park land use designation and zoning category were created with limitations on trucking activities and certain sensitive areas were rezoned to that use. • Four areas including the Southeast Industrial Area, McKee Addition, Bur Oaks Area and the Central Area Vicinity were identified for further study due to their size, access issues, significant natural features, relationship to residential areas or relationship to visual corridors. • APC recommendations were forwarded to the City Council. Action Steps: Property owners will be approached concerning the Council direction and changes will be implemented no later than the Comprehensive Guide Plan Update approval. I 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Consider Home Occupation Ordinance Strategic Plan/Direction: Remove barriers to home occupations as a means of encouraging small and start up businesses while continuing to minimize the impact of business activity on residential neighborhoods. In a Nutshell: The City recognizes the increasing presence of home occupations in the modern economy. Entrepreneurism, communications technologies, and other factors contribute to many jobs being done and many businesses being conducted in homes. The City Code currently limits these activities and encourages business uses to be located within properly zoned areas. As the economy changes, the City wants to encourage entrepreneurs and fledgling businesses while at the same time continuing to limit the impact of those businesses on residential neighbors. Historical Background — Facts/Dates/Decisions: • The City has generally permitted home occupations that do not have external consequences for the surrounding neighborhood. The City has enforced current regulations where outside storage, on-street parking, signage, hours of operations or other activities have impacted neighbors. • The issue of removing barriers to home occupations was raised in the Comprehensive Land Use Guide Plan review and in discussions by the EDC. Action Steps: The APC and staff will review and develop proposed ordinance amendments to permit consistency with the current draft of the Comprehensive Plan update. 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Review Sign Ordinance Strategic Plan/Direction: Balance businesses' needs for adequate signage with the public's desire for orderly commercial areas and minimal visual clutter. In a Nutshell: The City Code's size, spacing and performance standards have limited the impact of signage on the community. In some cases, specific businesses have indicated visibility problems associated with the City's requirements. Major center signage, area wide signage agreements and combined signage can assist in some cases, but others may require additional review and consideration. Historical Background — Facts/Dates/Decisions: • The City receives periodic signage concerns and requests for variances. • The Convention and Visitors Bureau requests City assistance with the installation of a freeway logo sign on 35-E at Lone Oak Road due to visibility problems for businesses at that intersection. •. The CVB also requests City consideration of trailblazing signage within the City for hospitality, entertainment and public facilities. • Business signage is the topic for one of the Chamber-City business forums in 1997. • The Council adopts an EDC recommendation for County consideration of trailblazing signs for hotels currently using the freeway logo signage. • Staff proposes the formation of a business/citizen committee to review the City sign code and recommend changes to improve visibility for business while continuing to minimize visual clutter. Action Steps: The Planning Division will convene a community committee during the year to begin a review of the sign code and to begin to identify problems and solutions in the context of the sign code. 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Biannual Elected Officials Symposium Strategic Plan/Direction: Set a date and theme for the next Biannual Elected Officials Symposium. Ina Nutshell: On June 25, 1996 and June 24, 1997, Elected Official Symposiums (collaborative meetings) were held. The group agreed that the meetings should be held semi-annually. Historical Background —Facts/Dates/Decisions: The City of Eagan developed and hosted the first collaborative meeting on June 25, 1996 and the second on June 24, 1997. Present at the meetings were elected officials from the City, County, School Boards and local and national legislators and staff members. Also present were representatives of community organizations. Items of mutual concern were discussed at the meetings. • At the June 24, 1997 meeting, those present presented a strong consensus that they would like to meet on a semi-annual basis. • Because the next meeting would have had to have been scheduled during December which would have been inconvenient due to the holidays, the next meeting would need to be scheduled after the holidays. Action Steps: To set a date for the next Biannual Elected Officials Symposium. If Council so desires, a theme could be selected for the meeting. 1998 WORK PROGRAM Policy/Activity Area: Capital Improvement Program (CIP) Street Rehabilitation. Strategic Plan/Direction: Provide the necessary upgrade and/or rehabilitative improvements to the local and collector street system in a timely manner in accordance with the City's Pavement Maintenance Program (PMP) and Capital Improvement Program (CIP) to maximize the life expectancy of this infrastructure system. In a Nutshell: As the City continues to grow, the collector and arterial network system must be upgraded to accommodate the increased traffic volumes. Also, the existing infrastructure system continues to age requiring strategic maintenance improvements to maximize its life expectancy. Through the Pavement Management System (PMS), the City evaluates the surface condition of all of its streets every three years and projects the appropriate maintenance strategy and cost effective application time frame. A 5-Year CIP is then created and adopted by the City Council. This program will implement those improvements identified for consideration in 1998. Historical Background: Up until the late 1980's, the City's focus and attention was on its explosive growth and development. Much of the street system was newly created and pavement maintenance was primarily reactionary to problems as they occurred, responsive to individual requests or programmed on a year-to- year basis. With an increasing and aging infrastructure, a long-term maintenance strategy and program became necessary. • In 1989, a Pavement Management System (PMS) was created allowing the City to quantify the condition of its street infrastructure system. • to 1990, a 5-Year CIP was created to schedule and program street construction upgrade and rehabilitation needs. • In 1991, a Special Assessment Policy was adopted incorporating formulas for cost participation from benefiting properties. • Street reconstruction is being gradually replaced with life extending overlay rehabilitation improvements. • In 1997, a formal Pavement Maintenance Program was adopted providing for scheduled routine and localized maintenance along with preparatory maintenance complimenting the programmed rehabilitation improvements. • Programmed Arterial and Collector improvements: 1. Lone Oak Road (Neil Armstrong — Hwy. 55) 2. Johnny Cake Ridge Road (Diffley Road — Deerwood Drive) 3. Cliff Road (ChesMar Drive— Lexington Avenue) 4. Silver Bell Road (Hwy. 13 to Kennebec) 5. Hwy. 13 (Seneca Rd. to Yankee Doodle Rd.) • Programmed Local Street Improvements: 1. Oak Chase Addition 6. Evergreen Park 2. Valley Veiw Plateau 7. Wilderness Run 4-6t" Additions 3. McKee Addition 8. Oak Pond Addition 4. Donnywood Addition 9. Country Home Heights 5. Lone Oak Circle Action Steps: Staff will prepare individual feasibility reports for each project and present them to the Council and affected property owners and also schedule formal public hearings to coincide with the 1998 construction season. G:Jh7C MISG W orkProgram 1998 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Fire Administration Building Capital Project Strategic Plan/Direction: Provide a building to meet Fire Department Training and Administrative needs in the Municipal Center area. In a Nutshell: The City has committed resources to the development of facilities for its primary administrative and public safety functions at the Municipal Center site near the center of the community. The Fire training and administration function is one of the most recent to be considered in this area. Historical Background — Facts/Dates/Decisions: The City considered incorporating the Fire training and administration functions in its expansion and remodeling of the City Hall/Police Department building. That aspect of the project was postponed and reconsidered following the completion of the City Hall project. After considering several site alternatives, it was determinerwl to rerdne-a the existing Fire Arlminictratinn at itc ri iirrent cite • Fire Department authorized to proceed with the development of concept plans for a new Fire Training and Administration Building. $1.5 million allocated for project in CIP. • Architectural proposals were solicited and David Kroos and Paul Mickelberg of Boarman, Kroos, Pfister, Vogel and Associates (BKPV) are selected. • Fire Department Building Committee and architects update space needs analysis from 1990 BRW study and architectural program is finalized. • Concept plans and preliminary project budget are completed and presented to City Council. Project budget exceeds allocation and Council directs incorporation of basement space for future storage. • Plans are revised to incorporate basement and streamline building budget. Basic building including basement is estimated to cost $1.96 million. Council decides to make training space available for other community uses and communications activities. Council earmarks $465,000 from cable franchise fee fund to support communication uses of the facility. • Council approves preparation of detailed plans and specifications for the project with a budget not to exceed $1,965,000. Action Steps: Staff and the architect are finalizing detailed plans and specifications. Bids will be authorized in February and will be received in March. Construction is to begin in April and will be completed in January, 1999. i 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Aquatic Pool Capital Project Strategic Plan/Direction: Provide a recreational aquatic pool facility for operation in 1999 to be enjoyed by all ages, mainly the youth. In a Nutshell:The City Council's primary responsibility is to determine the programs, an operating budget and overall feasibility of constructing an aquatic facility for the community. The purpose of building the aquatic facility is to provide recreational opportunities for all ages, mainly the youth. Capital project funding for the facility would be financed through the Community Investment Fund and the operating costs would be financed from user fees in keeping with the City Council's entrepreneurial philosophy to subsidize recreational programming through user fees. Historical Background— Family aquatic facilities were proposed as a part of a community center project that included ice arenas, gymnasiums and other uses in referendums that were not approved by the community. • The City Council approved an outdoor wading pool for toddlers during 1995. The wading pool has operated during 1996 and 1997 enjoying at capacity crowds. • Since the referendums were held, a YMCA facility has been constructed. This £: includes an indoor pool, gymnasiums and other facilities originally proposed in the community center referendums. Also, an ice arena and plans for a second ice arena have been approved. • A community survey performed by The Wallace Group during 1997 ranked a family aquatic facility as a high interest by the community. Action Steps- • The City Council has authorized a feasibility study to be performed by Water Technologies during January/February 1998 to determine the type of programs, budget and other pertinent facts pertaining to the proposed aquatic facility project. • Community informational/public meetings will be scheduled during March to present the plan to the community. 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Second Ice Sheet Capital Project Strategic Plan/Direction: Authorization was given to construct a second ice sheet, without public subsidy, to meet the growing demands caused by the increase in youth and girls' hockey. This second sheet of ice is to be constructed with the grand opening in September 1998. In a Nutshell:The primary purpose for the second sheet of ice is to provide a second ice arena facility to meet the growing recreational needs for ice time for youth and girls' skating and hockey programs. It was determined that the project could be constructed without public subsidy due to a Mighty Ducks grant, financial commitment by the Eagan Hockey Association, sweat equity from the community and the sale of revenue bonds. Historical Background— • A Mighty Ducks grant was awarded to the City of Eagan during 1996 for$125,000. Dur if lg Ll le 199,' legislative seSSIVI 1, al 11 CUUMoi 1Gi �125,VVV was appr oved for a total grant to the City of$250,000. • A market analysis has determined that the need for ice time will produce an ample revenue stream to retire the revenue bonds. • It was determined that the economy has scaled for operating two ice arena facilities with streamlined operating expenses and generate more revenue stream for both facilities. Action Steps- • The City Council approved grant applications to the Mighty Ducks program. • The City Council provided approval and direction to proceed ahead with second ice sheet facility. • Bids were approved for the steel and fabcon products for the second sheet of ice at a January 1998 City Council meeting, i i C2D 1998 WORK PROGRAM PROJECTS Policy/Activity Area: NWMUDart Property Development (Golf Course Development) Strategic Plan/Direction: Provide for quality development within the Central Area and foster the development of a championship golf course. In a Nutshell: The City Council has a vision of a central retail area with integrated employment, residential and leisure uses. To further this vision, the City has overseen the construction of the Eagan Promenade and Promenade Townhouse developments. The Council has also adopted policies to encourage quality development in the outlying portions of the Central Area including the NWMUDart Property. One option that was considered in the past was the acquisition of the NWML site for development of a public golf course. Historical Background — Facts/Dates/Decisions: The City became interested in the development of the NWML/Dart property and the development of a golf course simultaneously. This interest arose from the proposed redevelopment of the Carriage Hills Golf Course as a residential area. • Pulte Homes proposal for redevelopment of Carriage Hills debated • NWML actively markets Yankee Doodle/Lexington property • Eagan and other parties submit bids for NWML property • Dart Transit is awarded the bid • Pulte Homes proposal for redevelopment is denied • City approaches Dart with offer to acquire NWML property and offer is turned down • Carriage Hills is acquired for continued operation as a golf course • Dart begins development of NWML site • Council develops Business Park zoning district and designates south portion of Dart Property to be Business Park to better conform with the Central Area's character and quality • Skyline Displays approved for south portion of Dart property • City contacted by Colbert, Burns and MacDonald concerning their potential development of a championship golf course in Eagan and site is narrowed to northeast Eagan area • Faithful Shepherd Catholic School approved for south portion of Dart property. Action Steps: Staff will continue to work with CBM, Northwest Airlines and Cray Research to encourage the development of a golf course in the northeast part of the City. C/ 1998 WORK PROGRAM PROJECTS Policy/Activity Area: Amphitheater Capital Project Strategic Plan/Direction: Develop a public/private partnership with the Eagan Rotary Club to provide land and construct a community amphitheater. In a Nutshell:The Eagan Rotary Club has a vision for an amphitheater to be located, used and enjoyed by the community. This outdoor facility would be used for concerts, plays, corporate picnics, youth programs and many other activities throughout the spring, summer and fall months. The Council has met with a committee of the Rotary Club to view and discuss several sites throughout the community to be considered for the amphitheater. Historical Background—The Rotary Club and City Council both agree that an amphitheater would provide an excellent recreational amenity for community and corporation events. An amphitheater would facilitate performing bands, orchestras, other musical presentations, performing arts and could be used for corporate picnics, etc. • A recent Municipal Center site plan has determined that the amphitheater would not be best suited for the Municipal Center property. • Other locations considered by the Eagan Rotary Club and City Council are still viable sites. • Due to the number of amphitheaters being considered in communities throughout Dakota County and a proposal for an amphitheater at the Caponi Art Park, a needs assessment should be performed as to the type of amphitheater best suited for the community. • Funding has been set aside by the Rotary Club for the amphitheater. • Pursue the concept of a smaller amphitheater, such as a band shell. If the need for a larger amphitheater, the facility could be constructed in later years. Action Steps—Staff will continue to work with the Eagan Rotary Club to encourage the development of an amphitheater, taking into consideration the suggestion of a smaller size facility with expansion capability. i L7� CITY OF EAGAN MISSION STATEMENT t The City of Eagan exists to serve the needs and interests of its present and future citizens by providing quality public services, personal and property protection, a healthy environment, a stable tax base, attractive amenities, a sense of. community and ethical representation. The City will endeavor to reflect community values in an is effective, responsible, efficient and visionary manner. ;23 CITY OF EAGAN VISION STATEMENT VIEW OF MISSION The City of Eagan exists to serve the needs and interests of its present and future citizens by providing quality public services, personal and property protection, a healthy environment, a stable tax base, attractive amenities, a sense of community and ethical • representation. The City will endeavor to reflect community values in an effective, responsible, efficient and visionary manner. VIEW OF CONSTITUENTS The City of Eagan considers everyone with whom it interacts as a constituent and as a customer. First and foremost among these customers is its citizens. To serve its customers, the City is committed to equal representation, personal dignity, the value of diverse opinions, democratic participation and the importance of honest feedback. In its interactions with citizens and all other constituents, the City of Eagan is committed to the qualities of fairness, openness and responsiveness. Quality customer service will be central lV a 11 111K1Qlll V1W YYllll 111C \..11y. VIEW OF SERVICE DELIVERY The City of Eagan is committed to being responsive in meeting the needs of the community within the fiscal parameters the community will support. Services will be provided effectively and efficiently for the quality and level of service desired by the public, through the employment of highly-qualified, creative, dedicated employees and the application of the highest standards of responsible fiscal management. VIEW OF QUALITY OF LIFE The City of Eagan encourages the maintenance and enhancement of all aspects of its quality of life. This includes its commitment to economic opportunity, educational excellence, efficient service delivery, environmental integrity, recreational variety, attractive nr;ghborhoods and community pride. VIEW OF THE ENVIRONMENT The City of Eagan will proactively protect its natural environment. The land, water and i air, as well as the things which live in them and on them, are important assets to be preserved and enhanced for our own enjoyment and well-being and that of future generations. The City's role with respect to the environment shall be that of active steward and conservator. Pollution, abuse of the environment and unnecessary modifications of the environment will be opposed. The City, collectively and individually, will endeavor to maintain the environment, mitigatc impacts on it and enhance it to the extent possible. i C VIEW OF DEVELOPMENT The City of Eagan is committed to encouraging and fostering orderly, high-quality development and redevelopment. The City will maintain a balanced variety of housing types, diversity of commercial and industrial development and effective integration of land use types. Eagan is planned to be a fully developed city in the future and efforts will be made to effect that growth in a rational, deliberate manner in the best interests of all residents, both present and future. The City will maintain its standards while recognizing the need to be sufficiently flexible and creative to permit quality development to occur. VIEW OF ECONOMIC VITALITY The City of Eagan recognizes the need to foster an attractive and desireable business environment in order to ensure employment opportunities for its citizens, a strong tax base, retail services for its citizens and economic opportunities for entrepreneurs. The City of Eagan will encourage the formation of head of household jobs, clean industries, economic diversity, commercial stability and effective relationships with the regional, state, national and international economies. VIEW OF ROLE IN THE REGION AND STATE The City of Eagan recognizes the importance and value of intercommunity and intergovernmental relationships in the advancement of the interests of its constituents. In this regard, the City is committed to active participation in activities and organizations d which further these interests. The City is further committed to balancing its interests with the needs of the region and the state and will conduct its affairs in a manner that recognizes the interests of its neighbors. VIEW OF IMAGE The City of Eagan will encourage community identity and community and neighborhood pride by fostering an image of quality in its built environment and excellence in its services and amenities. VIEW OF THE FUTURE The City of Eagan recognizes that its future is shaped by the decisions made today. It is also bounded by current circumstances and their dynamics over time. While growth and economic vitality continue, services must continually adapt over time to meet the changing needs of a diverse population, technological change and a global, service-based economy. To meet these needs, the City must plan with vision, encourage balanced services and welcome orderly change. c2,S r STATE OF MINNESOTA DISTRICT COURT COUNTY OF DAKOTA FIRST JUDICIAL DISTRICT CASE TYPE: Special Assessment Appeal Court File No. C3-97-9101 Thorson-Cornwell Co., a Minnesota partnership, Appellants, V. STIPULATION AND ORDER City of Eagan, a Minnesota municipal corporation, Respondent. WHEREAS, Appellant is the fee owner of property located in the City of Eagan, County of Dakota, State of Minnesota, with property identification number 10-02100-016-50 (hereinafter the "Property"); and WHEREAS, as part of public improvement project number 682 (hereinafter the "Project"), the Property was assessed for the following improvement: 1=rovement Assessment Amount Sanitary Sewer Lateral $104,304.00 (hereinafter the "Assessment"); and WHEREAS, Appellant has objected to the Assessment as it believes that the Property may not have benefitted by the Project in the amount of the Assessment; and WHEREAS, Respondent and Appellant are desirous of amicably resolving any dispute concerning the Assessment to the Property as set forth in this Stipulation and Order. NOW, THEREFORE, in consideration of the mutual promises contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby agree as follows: 1. The Assessment levied against the property for the Project in the sum of One Hundred Four Thousand Three Hundred Four and No/100 Dollars($104,304.00) shall be reassessed in the amount of Ninety Eight Thousand Seven Hundred Eighty-Five and No/100 Dollars($98,785.00)(hereinafter the "Reassessment"). 2. The Reassessment shall be deferred without interest and said deferment shall end if the Property is subdivided, platted or otherwise developed or, December 31, 2007, whichever occurs first. Then, the Reassessment shall be payable over a term of fifteen years with interest thereon at the rate of seven percent(7%)per annum. 3. Appellant hereby waives its right to object or appeal the Reassessment, pursuant to Minn. Stat. §429.081, and further waives notice of hearing and hearing on this Stipulation and Order and on the Reassessment. 4. This agreement shall be binding upon and inure to the benefit of the parties,their successors and assigns and shall run with the land. 5. Upon execution of this Stipulation, the parties shall cause this action, Court File No. C3-97-9101, to be dismissed,with prejudice and without an award of costs and disbursements to either party. CITY OF EAGAN, a Minnesota municipal corporation Dated: By: Thomas A. Egan Its: Mayor Dated: By: E.J. VanOverbeke Its: City Clerk y THORSON-CORNWELL CO., a Minnesota partnership Dated: 4 By: Its: General Partner STATE OF MINNESOTA ) SS. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 1998,by Thomas A. Egan and E.J. VanOverbeke, the Mayor and Clerk of the City of Eagan, a Minnesota municipal corporation, on behalf of the corporation. Notary Public STATE OF MINNESOTA ) SS. COUNTY -, ) The foregoing instrument was ackn wledged before me this 3 day of �.�2,-,�,<.%?�, , 199 , byur ;�f � l fvr�,f.a{,� ,the general partner of Thorson-Cornwell Co., a Minnesota general partnership, on behalf of the art hip. °.'"'�. JOSEPH J.CHRISTENSEN NOTARY PUBLIC-MINNESOTA DAKOTA COUNTY \ NMI'° My Commission Expires Jan.31,2000 o APPROVED AS TO FORM: City Attorney's Office Dated: yz -� APPRO D AS TO CONTENT: ce AS Da ed: C �� "� ORDER FOR JUDGMENT Based upon the foregoing Stipulation entered into by and between the City of Eagan and Thorson-Cornwell Co.; IT IS THEREFORE THE ORDER OF THE COURT THAT JUDGMENT BE ENTERED ACCORDINGLY. BY THE COURT: Dated: JUDGE OF DISTRICT COURT I certify that the above constitutes a judgment of the Court. JUDGMENT ENTERED AND FILED THIS DAY OF 51998. BY THE COURT ROGER SAMES DISTRICT COURT ADMINISTRATOR Deputy THIS INSTRUMENT WAS DRAFTED BY: SEVERSON, SHELDON, DOUGHERTY &MOLENDA, P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (612) 432-3136 RBB:206-15257 Prj. 682 STATE OF MINNESOTA DISTRICT COURT COUNTY OF DAKOTA FIRST JUDICIAL DISTRICT CASE TYPE: Special Assessment Appeal Court File No. CX-97-9757 Thorson-Cornwell Co., a Minnesota partnership, Appellants, V. STIPULATION AND ORDER City of Eagan, a Minnesota municipal corporation, Respondent. WHEREAS, Appellant is the fee owner of property located in the City of Eagan, County of Dakota, State of Minnesota, with property identification number 10-02100-016-50 (hereinafter the "Property"); and WHEREAS, as part of public improvement project number 718 (hereinafter the "Project"), the Property was assessed for the following improvements: Improvement Assessment Amount Water Trunk $31,365.13 Water Lateral $24,014.86 (hereinafter the "Assessment"); and WHEREAS, Appellant has objected to the Assessment as it believes that the Property may not have benefitted by the Project in the amount of the Assessment; and WHEREAS, Respondent and Appellant are desirous of amicably resolving any dispute concerning the Assessment to the Property as set forth in this Stipulation and Order. NOW, THEREFORE, in consideration of the mutual promises contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby agree as follows: 1. The Assessment levied against the Property for the water trunk charges from the Project in the sum of Thirty One Thousand Three Hundred Sixty-Five and 13/100 Dollars ($31,365.13) shall be reassessed in the amount of Twenty Nine Thousand Two Hundred Fifty- Nine and No/100 Dollars($29,259.00). The Assessment levied against the Property for the water lateral charges from the Project in the sum of Twenty Four Thousand Fourteen and 86/100 Dollars($24,014.86) shall be reassessed in the amount of Twelve Thousand and No/100 Dollars ($12,000.00)(collectively referred to as "Reassessment"). 2. The Reassessment shall be deferred without interest and said deferment shall end if the Property is subdivided, platted or otherwise developed or, December 31, 2007, whichever occurs first. Then, the Reassessment shall be payable over a term of fifteen years with interest thereon at the rate of seven percent (7%)per annum. 3. Appellant hereby waives its right to object or appeal the Reassessment,pursuant to Mimi. Stat. §429.081, and further waives notice of hearing and hearing on this Stipulation and Order and on the Reassessment. 4. This agreement shall be binding upon and inure to the benefit of the parties, their successors and assigns and shall run with the land. 5. Upon execution of this Stipulation, the parties shall cause this action, Court File No. CX-97-9757, to be dismissed, with prejudice and without an award of costs and disbursements to either party. CITY OF EAGAN, a Minnesota municipal corporation Dated: By: Thomas A. Egan Its: Mayor Dated: By: E.J. VanOverbeke Its: City Clerk THORSON-CORNWELL CO., a Minnesota partnership Dated: By: Its: General Partner STATE OF MINNESOTA ) SS. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 1998, by Thomas A. Egan and E.J. VanOverbeke, the Mayor and Clerk of the City of Eagan, a Minnesota municipal corporation, on behalf of the corporation. Notary Public STATE OF MINNESOTA ) SS. COUNTY OFr�� ;�L The foregoing instrument was ackn wledged before me this ?d day of 1997, by r�>< 1� /� , the general partner of Thorson-Cornwell Co., a Minnesota general partnership, on behalf of the pa ership. JOSEPH J.CHRISTENSEN NOTARY PUBLIC-MINNESOTA otary Pub c DAKOTA COUNTY •MIMM �• My commission Expires Jan,31,2000 APPROVED AS TO FORM: City Attomey's Office Dated: 12(3a(4? APPROVED AS TO CONTENT: Fin ce Department Date -- � 17-A t7 ORDER FOR JUDGMENT Based upon the foregoing Stipulation entered into by and between the City of Eagan and Thorson-Cornwell Co.; IT IS THEREFORE THE ORDER OF THE COURT THAT JUDGMENT BE ENTERED ACCORDINGLY. BY THE COURT: Dated: JUDGE OF DISTRICT COURT I certify that the above constitutes a judgment of the Court. JUDGMENT ENTERED AND FILED THIS DAY OF , 1998. BY THE COURT ROGER SAMES DISTRICT COURT ADMINISTRATOR Deputy THIS INSTRUMENT WAS DRAFTED BY: SEVERSON, SHELDON, DOUGHERTY &MOLENDA, P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minnesota 55124 (612)432-3136 RBB:206-15257 Prj. 718 MEMO city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JANUARY 2, 1998 SUBJECT: LEO MURPHY CORRESPONDENCE Enclosed is a copy of correspondence from Leo Murphy. The City Administrator has shared a copy of this letter with the Chief Building Official who is planning to meet with the Murphy family in an effort to resolve the differences Mr. Murphy and his sons have with our Inspections Division. /S/ Thomas L. Hedges_ City Administrator