10/13/2015 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
OCTOBER 13, 2015
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Hansen, and Tilley.
Councilmembers Fields arrived at 6:05 p.m.
City staff present: City Administrator Osberg, Assistant City Administrator Miller, Director of Parks &
Recreation Johnson, Director of Finance Pepper, Assistant Finance Director Feldman, Communications
Director Garrison, IT Manager Cook, Public Works Director Matthys, Campus Facilities Manager
Vaughan, and Community Center Manager Grange.
ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Bakken moved, Councilmember Tilley seconded a motion to adopt the agenda as
presented. Aye:4 Nay:0
VISITORS TO BE HEARD
There were no visitors to be heard.
JOINT MEETING WITH THE AIRPORT RELATIONS COMMISSION
MSP Airport 2035 Long -Term Comprehensive Plan Update
Mayor Maguire welcomed the Airport Relations Commission to the meeting. Each of the Commissioners
introduced themselves to the City Council.
Neil Ralston, Airport Planner, and Dana Nelson, MAC Manager -Noise, Environment & Planning, provided
an overview of the 2035 Long -Term Comprehensive Plan for the Minneapolis -St. Paul International
Airport. They also noted the changes on Runway 35 and the corresponding impact to the LTCP process.
The Council discussed the 2035 Long -Term Comprehensive Plan.
Proposed 2015-2016 Airport Relations Commission Work Plan
Chair Thorkildson gave an overview of the proposed work plan and goals for 2015-16. The Council and
the members of the ARC discussed the work plan and goals.
The Council thanked the Commission for their work.
The Council directed the 2015-2016 Airport Relations Commission Work Plan to be included on a future
City Council consent agenda for formal consideration.
2015-2016 ENERGY AND ENVIRONMENT COMMISSION (EEAC) WORK PLAN AND GOALS
Director of Parks and Recreation Johnson gave a summary of the topics studied during the 2014-15.
Each of the Commissioners introduced themselves to the City Council. Chair Prabhakar gave an
overview of the proposed work plan and goals.
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October 13, 2015
Page 2
The Council and the members of the EEAC discussed the work plan and goals.
Mayor Maguire thanked the Energy and Environment Commission for attending the meeting.
2016 ENTERPRISE AND SPECIAL REVENUE FUND BUDGETS
City Administrator Osberg introduced the item noting Council is being asked to provide direction to staff
regarding the proposed 2016 Enterprise and Special Revenue Fund budgets. Osberg walked through the
packet information provided to the Council touching on several of the highlights & changes. Osberg
made note of an increase in the Storm Water Utility Fee rate to address implementation of lake
management plans in accordance with the City Council's approved 2007 Water Quality & Wetland
Management Plan, as well as meet state and federal requirements. Osberg noted if the Council has
specific questions on the budget, staff is available to answer those items.
The Council and staff discussed the Enterprise and Special Revenue Fund budgets.
The Council directed the 2016 Enterprise Funds for Public Utilities (Water, Sanitary Sewer, Street
Lighting, Storm Drainage and Water Quality), Civic Arena, Cascade Bay, Community Center,
AccessEagan/Fiber Infrastructure and Special Revenue Fund for E -TV budgets to be placed on a future
City Council consent agenda for formal consideration.
2016 Accesseagan/Fiber Infrastructure Fund
City Administrator Osberg noted the Finance Committee met on September 22, 2105 to review current
progress and policy changes that will facilitate 2016 sales. The Finance Committee recommended
AccessEagan continue to draw operating funds from retained antenna lease revenues, and that with
continued patience the goal should be for revenues to cover expenses by 2020. Osberg noted if the
Council has specific questions on the budget, staff is available to answer those items.
It was the consensus of the Council to ratify the AccessEagan policy recommendations of the Finance
Committee.
E -TV
City Administrator Osberg noted the proposed E -TV operational budget is down slightly from 2015,
because no large equipment purchases are anticipated in 2016. The major drivers of the operational
budget are legal expenses associated with continuing negotiations with two cable franchise applicants
and preparation for transition to HD channel delivery. Osberg noted if the Council has specific questions
on the budget, staff is available to answer those items.
The Council discussed the 2016 E -TV operational budget.
2016 EAGAN CONVENTION AND VISITORS BUREAU (ECVB) BUDGET
AND ANNUAL UPDATE ON ECVB PROGRAMMING
Communications Director Garrison introduced the item noting while the ECVB Board operates
independently from the City, Section 3.2 of the Operating Agreement with the City of Eagan requires the
ECVB to submit its work plan and operating budget to the City Council for its review and approval.
Special City Council Minutes
October 13, 2015
Page 3
Eagan Convention and Visitors Bureau President & CEO, Brent Cory gave an overview and provided
highlights of the proposed 2016 budget.
The Council reviewed the proposed budget, and had no objection.
Garrison noted the Council is annually consulted on research required as part of its agreement with the
City. Director Garrison asked about the Council's willingness to have some flexibility in setting the
research topic for 2016. With the new Vikings opportunity and the ECVB's shared goal of attracting a
hotel/conference center/additional night life options, the ECVB's research dollars could be used to help
leverage those outcomes by documenting the viability of those elements in a feasibility study either
separate from or in conjunction with the Vikings. No public tax dollars would be used to fund such a
study. The Council agreed City priorities related to the Vikings site were appropriate and that the exact
topics of research cannot be pinpointed at this time.
Councilmember Bakken made a suggestion regarding the feasibility study, instead of a specific idea of
what the facility should look like, we go out and identify the elements for what would make the most
successful facility that would best serve the regional needs given its location then find out what it would
take to make that particular model work.
The Council directed the 2016 Eagan Convention and Visitors Bureau budget to be included on a future
City Council meeting consent agenda for formal consideration.
There was no other business to be heard.
OTHER BUSINESS
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn at 7:46 p.m.
Aye:S Nay:O
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