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09/14/1998 - City Council Regular 1� I l� AGENDA EAGAN CITY COUNCIL-REGULAR MEETING EAGAN MUNICIPAL CENTER BUILDING September 14,1998 6:30 P.M. I. ROLL CALL&PLEDGE OF ALLEGIANCE II. ADOPT AGENDA&APPROVAL OF MINUTES(BLUE) III. VISITORS TO BE HEARD(10 MINUTE TOTAL TIME LIMIT) IV. DEPARTMENT HEAD BUSINESS(BLUE) A. NAMING of lakes V. CONSENT AGENDA(PINK) p A. PERSONNEL ITEMS B. EXEMPT PERMIT,Blue Cross Blue Shield,to conduct raffles on September 19&25,1998 YET C. RENEWAL,Amusement Device License for American Amusement,dba Italian Pie Shoppe P Q D. ENGAGEMENT LETTER for auditing services,Kern,DeWenter,Viere,Ltd.for year ending December 31,1998 E. AWARD CONTRACT,winter trail maintenance contractual services F. PROJECT 668,approve plans,Lone Oak Road(Neil Armstrong Blvd.to Lone Oak Drive) 4e/07 G. CONTRACT 98-16,approve Change Order#1,Wescott Woodlands(Street&Utility / Improvements) H. PROJECT 95-DDD,acknowledge completion/authorize City maintenance(Eagan Promenade) I. PROJECT 97-GG,acknowledge completion/authorize City maintenance(Eagandale Center Industrial Park#3) J. PROJECT 749,authorize feasibility report(East Hwy 55 South Frontage Road-Reconstruction) Pay K. PROJECT 750,authorize feasibility report(Hwy 55&Bluewater Road-Access Modifications& New Frontage Rd.) ?ay L. FINAL SUBDIVISION&FINAL PLANNED DEVELOPMENT,OCB Realty Co.for Eagan Woods e? Park 2nd Addition M. FINAL PLAT,Hoffman Homes for Cliff Lake Shores 2nd Addition 3O� N. CONTRACT RENEWAL,Lifeworks Services Inc.for janitorial service 3 O. PERMIT RENEWAL,Michael Krolick,to operate motorized golf cart �f: P. APPROVE Change Order#4,Civic Arena ?Q. APPROVE change in on-sale beer license for Donald M.Larsen(Parkview Golf Course)to a Limited Liability Corporation 103$ R. CONTRACT 98-10,approve Change Order#1,Thomas Lake Outlet Control(Utility Improvement) /+,3t s. MODIFICATION,Preliminary Planned Development,The Home Depot VI. 7:00-PUBLIC HEARINGS(SALMON) PIJOA. PROJECT 747,Oakview Center(Hwy.149&55-Signal Revision) 0B. PROJECT 720,final assessment hearing,Eagan Business Commons(Streets and Utilities) 2 C. PROJECT 688,final assessment hearing,Eagandale Corporate Center(Streets and Utilities) D. VACATE drainage and utility easements,Eagandale Corporate Center 1st Addition E. VACATE drainage and utility easements;Lot 3,Block 3,Wescott Gardens If setback VARIANCE,Stephen F.Westerlund,request of a 5 foot variance to the City Code 5 foot sideyard •O setback for an accessory building on Lot 10,Block 3,Hilltop Estates,located at 1373 Berry Ridge Road /40G. VACATE drainage and utility easements;Lot 10,Block 3,Hilltop Estates VII. OLD BUSINESS (ORCHID) fv A. REVIEW comments on AUAR document,Grand Oak Business Park VIII. NEW BUSINESS(TAN) gg A. CERTIFICATION of preliminary 1999 Property Tax Levy,APPROVAL of preliminary 1999 General Fund Operating Budget,APPROVAL of Truth-In-Taxation hearing dates and change December 1,1998 City Council meeting to November 30,1998 PP13. AGREEMENT with Dakota County for the purchase,use&maintenance of electronic voting 4` system C. COMPREHENSIVE GUIDE PLAN AMENDMENT,New Ulm Enterprises,changing the land use from Limited Business to Commercial Planned Development&PLANNED DEVELOPMENT AMENDMENT to allow a hotel on Lot 2,Block 1,Rahn Ridge 2nd,located on Rahncliff Road& Rahn Way in the NE 1/4 of Section 31 IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE(GREY) X. ADMINISTRATIVE AGENDA(GREEN) XI. VISITORS TO BE HEARD(for those persons not on agenda) XII. ADJOURNMENT XIII. EXECUTIVE SESSION The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities,facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,marital status,sexual orientation,or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received,the City of Eagan will attempt to provide such aid. Updated 9/11/98-11:00 a.m. Minutes of the Regular Council Meeting September 1, 1998 page 1 NIINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL + Eagan,Minnesota September 1;1998 A regular meeting of the Eagan Cita Council was held on Tuesday,September 1, 1998 at 6:30 p.m.at the Eagan,Municipal Center. Pres 0t were Mayor Egan and Councilmembers Wachter, Awada, Masin and Blomquist. Also present were:C•ity Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert,and:_City.;-#tos .� .Sheldon. Councilmember Awada moved;t-duncilmember Blomquist seconded a motion to approve the agenda as presented. Aye: 5 Nay: 0 IIE3' t P' E 7GUSP IB.x.9.98 REGUL EE';< I TG Councilmember Blomquist mould;Councglmember Awada seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 4ff1 > TE .............. 7G T ,11" SPECIAL EET N Councilmember Wachter moved;'Coiiiitetir Hada seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 DEPART'�iENT�IEA1�:BUSJSS TREE PLANTING PROGRAM City Administrator Hedges provided.ah:6v ruie Y'-on this item. He reported on the activities of the City Wide Tree Planting Program Atv%¢xjiommiftee, their purpose, the previous direction given by the Council and introduced City Foresfer Hove and jv#s. Inez Bergquist of the Eagan Foundation to answer questions about the program. Councilmember Awada stated that the advisory-66it*ittee had been composed of numerous volunteers from the Eagan Collaborative meeting held in June. She referred to the broad community support for this program as a key to its imminent success. Councilmember Blomquist stated that she is in favor of the project,considered it good planning on the part of the City to replace the lost trees and inquired if the proposal was agreeable to the rest of the Council. City Administrator Hedges reviewed the items in the proposed budget of$270,130,,stating that the cost includes purchase of trees, donor recognition and$28,000 for a marketing ember Blomquist stated that the budget and the project seemed very reasonable;. liie'�eriz ot#.ti . everyone in the community to get out and volunteer for this program. Councilmetier Wadi' stated that the tree loss had been substantial and that the program addressed those need$.well. Ms.Inez Bergquist of the Eagan:_ p�id* 'ii�tds:p.; aP�.pt and addressed the Council. She stated that the purpose of the Foundation was;ftrbiKiig:t ie-t oii*W y together and that this program was an ideal mechanism for achieving that goal. She further stated that this complements the goals and objectives of the Eagan Healthy Communities Initiative by addressing several of the Search Institute's list of desirable assets. Mayor Egan supported Ms. Berquist: ;1?y stating that this received support from Rotary, the boy and girl scouts, the schoo :clYiftiiiiifty aiii :te City and was, therefore,a truly community-wide program. Councilme> ier Awada infori041 the Council that the committee had asked Councilmembers Wachter and Masin to'cb6rdinate the per"ent recognition at City Hall for donors to the program. Mayor Egan stated that W:had no problem aAXating$17,000 from the contingency fund this year,but was somewhat hesitant a ..... }tea ogriat ►for the coming year. City Administrator Fes•.•. Hedges reminded the Council that 9090:: .it}jir: a3ic-ir r the storms would be covered by state Minutes of the Regular Council Meeting September 1, 1998 page 2 and federal funds. He stated that the money saved by the City that would have been removed from the contingency fund for clean-up and that those funds will now essentially be redirected to pay for Eagan's Forever Green Program. Councilmember Wachter moved,Councilmember Awada seconded a motion to approve Eagan's Forever Green Program as stated,for implementation by the City Wide Tree Planting Program Advisory Committee. Aye:5 Nay:0 Councilmember Blomquist move4;::C�ouxtgd=,gsp1wr.Mpsin seconded a motion to appropriate $17,013.00 from the 1998 contingency to iitjtrifj#3#ne: 1# $portion of Eagan's Forever Green Program. Aye:5 Nay:0 Councilmember Wachter moved,''Councilmember Awada seconded a motion to direct staff to reduce the contingency amount in the 1999 General Fund Operating Budget by$68,052 to be appropriated to the Eagan's Forever Green Program. Aye:5 Nay:0 Councilmember Awada noted that with the planting of the 5,000 seedlings, the total number of trees planted in Eagan would be 10,000.:::::;:: AQVAITC PC3iOL FINANCING City Administrator Hedges provit ;a."':':� i�v*eviw, 'th*is item. He commented that the Council had planned the financing for the facility to have no impact on the taxpayers and that the proposed options as stated in the background memorandum would accomplish that objective. Finance Director VanOverbeke gave a report on the background and issues surrounding the financing of the Aquatic Facility. He stated that the proposed financial package would combine borrowing and use of Community Investment Fund dollars to finance the Aquatic Facility. He explained that the sale of the Cinnamon Ridge note would be a possible financing gptigii:for;the borrowing component of the package. He further stated that although the,aztloiriiVAta..-1 e*Iess than the Council would have liked to borrow,it would be cost-prohibitive to aZ li i ster'two bipibd issues. He discussed the issues surrounding the Cinnamon Ridge note. ityAdministrator Hedges commented that this is the first time Cinnamon Ridge had been discussed in conpj;'b..pp.ryith'the Aquatic Facility. Finance Director VanOverbeke commented that one of the condi'tiotis-`lf4le:for the Cinnamon Ridge note would be tax- exempt status,so it would only be available to the City' 'fitw aircing option for a tax-exempt project. He stated that the only project for which this financing would be applicable is the Aquatic Facility. Mayor Egan commented that the flexibility of the financing options is attractive. Councilmember Blomquist asked what information,numbers and fees were used to calculate the high- end revenue projections. Finance Director VanOverbeke stated that Water Technologies arrived at the projections by comparing the Eagan facility.:lr 5�:*;ther facAit weross the country,modifying the numbers to allow for differentials in demographi4::3iakier:c4pa ;:ete :Councilmember Blomquist asked what fees had been used to calculate the proje hed revestties: Finance Director VanOverbeke re-stated that the figures are a blended average of the experiences in ofiier communities and included both fees and concessions revenues. He stated that 6W:i nancing:�ckage had been designed to be flexible so the Council would have reasonable discreti6ii:wbm:*k.*.-*c�iae..time to format a fee package for the Aquatic Facility. City Administrator Hedges sta> :t}iat;jam s ;it1d direction about the amount of debt the Council would take on in the course of this project before the fees were set because if the fees had been set first,there would have been less flexibility for financing decisions. He stated that the Council would be considering a fee schedule/package for the Aquatic Facility after the financing had been solidified. Councilmember Blomquist inquired.iE: :and funds would be set aside to maintain the facility over the proposed 20-year financing:pexW:4Wt i.Director VanOverbeke stated that detailed options for those provisions would be in lV&d in the up igng budget process that would begin after preliminary approval of the finance plarfby the City Couna.::::Mayor Egan stated that he was in favor of selling the Cinnamon Ridge note. City-Adpiinistrator Hedgessuggested that the Council formally direct staff regarding the next step of this finar�te �process. Minutes of the Regular Council Meeting September 1, 1998 page 3 Councilmember Awada moved,Councilmember Wachter seconded a motion to authorize staff to proceed with negotiations to sell the Cinnamon Ridge note and return to the Council with updated information when it is available. Aye:4 Nay:1 (Blomquist opposes) ..................................................... ..................................................... �#3NSE�tT AGEI\TI)i ..................................................... In regard.to Item C, Exempt pejftu 'Qsman Shrine Temple to conduct raffles on March 15, Tune 15,September 15 and December 15, 1999i#t'2750 Sibley Memorial Highway, Councilmember Awada stated that she would abstain. In regard to Item F,Project 725,receive final assessment roll/order public hearing(Oak Chase Add.-Street Imp.),Councilmember Blop"X."' t stated that she would abstain. In regard to Item N,Bid Packages 3,4,5,and 6 Aquatic Facility,Councilmember Blomquist expressed concern about the uncertainty surrounding the need to rework the bid packages as discussed at the Special Council meeting. She stated that she is uncomfortable with the bids as presented and was opposed to eliminating the security system.from the Aquatic Facility. Director of Parks and Recreation Vraa stated that he was reasonably comfti Fable with.the numbers in the bids and that several bid packages would be re-bid. Councilmem i Awada sated that her understanding of the security system was not that it had been eliminated from::..ie projee*O)ut that it needed to be re-bid. Director of Parks and Recreation Vraa confirmed her comiti ent. C0liI'IdImember Blomquist stated that she would vote nay on this item. A. Personnel Items Item 1. It was recommended to approve the hiring of Mike Sheggeby as the Civic Arena/Aquatic Facility Maintenance Worker. Item 2. It was recommended to approve the hiring of Bruce.:$arry and David Schomburg as part-time seasonal basketball scorekeepers. 'liiiing of Je1~reeman,Guy Dawson and Mark Samstad as Item 3. It was recommended to approvQ.tlii part-time seasonal football officials. Item 4. It was recommended to approve the hiring of' aioi; itzloff as a part-time seasonal arena supervisor. Item 5. It was recommended to approve the hiring of Alexis Drews as a seasonal park maintenance worker. Item 6. It was recommended to acknowledge..Ow.nndergr4.444te internship of Adam Kent with the Parks and Recreation Department. Item 7. It was recommended to accept Hie'resigna&;i of Rich Brasch,Water Resources Coordinator. Item 8. It was recommended to accept t :let1$r.o0isigngtion from Benita Soller from her positions as part-time pre-school instructor and partft`t e'. eOeaEic}iigis m assistant. i B. Approve classification of tax forfeited property. It was recommended to declare the following parcel as having public purpose and to request acquisition of the parcel: #110-32990-020-00 and to declare the following parcels as non-conservation land: #210-55300-160-05; #310-83730-020-00;#410-83730-030-00; and#510-83730-040-00. C. Exempt permit,Osman Shrine Temple ij conduct raftl6'io3t March 15, Tune 15, September 15 and December 15,1999 at 2750 Sibley Memoi'i-t kighw�. It w $ commended to approve an exemption from the lawful gambling requirement for:Osman Shrine Tei�tp]e for raffles to be held on March 15,June 15,September 15 and December 15,1999:at 2750 Sibley Memorial Highway. (Councilmember Awada abstained) Minutes of the Regular Council Meeting September 1, 1998 page 4 , D. Exempt permit, Duck's Unlimited to conduct a raffle at the Royal Cliff Banquet Facility on September 15, 1998. It was recommended to approve an.exemption from the lawful gambling requirement for Duck's Unlimited to for a raffle to be held on September 15,1998 at the Royal Cliff Banquet Facility. E. Final Subdivision,Royal Oaks Realty::l'�,t:Royal Oaks. It was recommended to approve a Final Subdivision(Royal Oaks)consisting of 34161ts and 4 outlots on approximately 21.4 acres located south of Yankee Doodle Road on the east side of Wcotf.-YV-ffigA4pdss:live in the NE 1/4 of Section 14. F. Project 725,receive final assessment ro ,lorderpublic hearing(Oak Chase Add.-Street Imp) It was recommended to receive the final assessi46t roll for Project 725(Oak Chase Addition-Street Improvements)and schedule a public hearing to be held on October 6,1998. (Councilmember Blomquist abstained) G. Project 727,receive final assessment roll/order public hearing(Donnywood Add.-Street Imp.). It was recommended to receive the final assg�sment roll for Project 727(Donnywood Addition-Street Improvements)and schedule a public hC g to bq.held on October 20,1998. H. Project 728,receive final assessment tis:/orderri`iiiblic hearing(Evergreen Park Add.-Street Imp.). It was recommended to receive the final:assessmezit': oll for Project 728(Evergreen Park Addition- Street Improvements)and schedule a puhl�ichearrtg,to. eld. n October 20, 1998. I. Project 729,receive final assessment roll/order put+lic hearing(Wilderness Run 5th&60,Add. -Street Imp.). It was recommended to receive the Final Assessment Roll for Project 729(Wilderness Run 5th and 6th Additions-Street Improvements)and schedule a public hearing to be held on October 6, 1998. J. Project 745 and 746,authorize easement acquisition(Blue Gentian&Blue Water Rd. -Streets and Utilities). It was recommended to authorize the acquisiW.fi f:ikasements and rights-of-way, through condemnation if necessary,for Projects 745&7.4b.$Itte:�3eifi'an&Blue Water Road-Streets and Utilities). K. Project 668, convey easements to Dakot :.C-;iiibty.(Lone Oak Rd.-Co. Road Upgrade). It was recommended to authorize the transfer and convey""�e::of:P¢.rmanent and Temporary Easements as described to Dakota County for City Project 668 (Lone:64 4-*::-Upgrade)in the amount of$26,000 and authorize the Mayor and City Clerk to sign all related docuiii6 s. L. Contract 98-09,approve Change Order#2,Valley View Plateau (Street& Utility Improvements). It was recommended to approve Change Order No.2 to Contract 98-09(Valley View Plateau-Street and Utility Improvements)and authorize the Mayor and City Clerk to execute all related documents. M. Project 96-CC,amend Development A*�"eini�it(ji+ lm :*aks-Completion Dates). It was recommended to amend the completiori:d fe for Pi*' j�cf 96-CC(Majestic Oaks, Phase One-Street Construction)as stated in the development agreem6ftt from June 30,1998 to October 31,19998. N. Bid Packages 3,4,5, and 6 Aquatic F4afty. .1;. ±e'fls.remmmended to award bid packages to 3,4,5, and 6 for the Eagan Aquatic Facility to Elie #1?ftze5psfiei1dder. (Councilmember Blomquist opposed) O. Receive bids and award contract Lawrence/Linde home demolition. It was recommended to receive the bids for demolition of buildings on the property at 908,912,and 916 Lawrence and 2795 and 2799 Linde Lane,award the contract to HoffbeckTMdft,�. nc,for the Base Bid in the amount of$31,040.00, and authorize the Mayor and City Clerk t4;eiiei~tit :all i'efaed documents. P. Receive bids and award contract Air3iiiei and Spruce Motets demolition. It was recommended to receive the bids for demolition of the Airliper and Spruce Mq�qs(2788 and 2794 Highway 55),award the contract to Hoffbeck Trucking, Inc.i'©F:the Base Bid in the::.'�nount of$32,850.00, and authorize the Mayor and City Clerk to execute all relater::icctj#i8stit :::::::::::::::::::' • Minutes of the Regular Council Meeting September 1, 1998 page 5 Q. Approve No-Parking Resolution-Lone Oak Road(Neil Armstrong Blvd.to Lone Oak Drive). It was recommended to approve the resolution establishing No-Parking on Lone Oak Road (County Road 26),from Neil Armstrong Boulevard to Lone Oak Drive and authorize the Mayor and City Clerk to execute all related documents. R. Vacate easements,receive petition/sLbig,ule public hearing-Lexington Addition. It was recommended to receive the petition to vacate public right-of-way and drainage and utility easements within the Lexington Addition,and schedls :a;pytW;hei .lzo be held on October 6,1998. S. Project 748,receive petition/authorizeeesibility report'`To�inr►y Cake Ridge Road (Streets and Utilities). It was recommended to receiVi:the petition from the developer, Pulte Homes,and authorize the preparation of a feasibility report for.':Piibject 748(Johnny Cake Ridge Road-Street and Utility Improvements). Councilmember Awada moved,Councilmember Wachter seconded a motion to approve the consent agenda with the aforementioned abstentions and oppositions. Aye: 5 Nay: 0 LIC 1.....T.. PROJECT 69$ FINAL A6$ESSMENT HEARING (OLD SIBLEY HIG iW:4'Y:T:;$TREU-.&.SANITARY SEWER) City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. He stated that the improvement had been installed via the public improvement process and that 154 properties would be assessed for the benefits. He stated that the total assessments would be$377,301.49 of which the City would pay$163,968.13. The remainder would be certified over a 5-year period at an interest rate of 6.5%. He.commented that he had a letter from a property-owner objecting to the assessments. Mayor Egan opened the public he i :i i;-anyoriewishing to speak. Mr.Greg Preusse,the new owner dt*w :parcels of impacted land on Old Sibley Memorial Highway,was present and addressed the Couna ::jje:4t4Wd that the previous road had been in excellent condition and should not have been torn up fcii:tii : iirposes of this project. He further stated that he had no problem with the curb and gutter improvement,'but asked the Council to rescind or at least reduce his assessments due to his objections. He stated that he felt that he had been discriminated against because Group W Cable had not been assessed for the improvements that impacted their property. Director of Public Works Colbert stated that Group W had paid for 100% of the street improvements as a condition of developing their property. Councilmember Masin asked Mr.Preusse to clarify his comments in his letter regarding.;:he:di�sign o(;tjte:r'cAd. Mr. Preusse responded that he considered the road to be poorly designBi : kle:i}ue�titicl tiei:engineering work and commented that the angle of the turn and the steep emba kinent ai:&' in the road was particularly dangerous. He stated that he may hire an engineer to evaluate the i46**rk and that he will also pursue resolution against the contractor who dumped unauthorim"a'M on h0i*roperty. He also stated his concern that no curb depression was provided for the gatedc :k .kis;';tx�p�r%:..City staff and the Council expressed '�•.•. concern about this incident and directeds) tio- t�j€..... rii>...9 on this issue regardless of the decision about the assessment roll. There being no one else wishing to speak, Mayor Egan turned the discussion back to the Council. Councilmember Blomquist asked for clarification about the state of the road prior to the project. Director of Public Works Colbert commented:tWIM:C-A. was unable to salvage the pre-existing road due to its rural-level quality and the nume tstis4dility:WtAations. Councilmember Awada moved,Ct uncilmember YV;oAter seconded a motion to close the public hearing and approve the final assessment•roll for Project 692:(91d Sibley Highway-Street and Utilities) and authorize its certification to Dakot�-;Obunty for co4V,."Aye: 4 Nay: 1 (Blomquist opposes) Minutes of the Regular Council Meeting September 1, 1998 page 6 Councilmember Blomquist stated that she was voting against the item because she remains opposed to the City's assessment policy. t PROJECT 743,(TOWERVIEW ROAD/LEMAY LAKE-UTILITIES) City Administrator Hedges prov!&d an overview on this item.He stated that the Council decided at the Special Council meeting af:t1Ke request of the impacted property-owners to continue this public hearing indefinitely. After clarification from City Attorney Sheldon,City Administrator Hedges recommended denying the project with tkre nceirsttt ff the impacted property owners petition the City in the future that they would be Councilmember Blomquist mov04:-Councilmember Wachter seconded a motion to deny the project with the stipulation that the impddLid residents would have the option to approach the Council in the future without being charged the required fees. Aye: 5 Nay: 0 ......................................... L1r33$US 'EBS ......................................... ........................................ PLANNED DEVELOPMENT AMENDMENT;-VACATION&FINAL PLAT, -DUKE REALTY City Administrator Hedges provided an oyei�view on this item. Senior Planner Ridley gave a staff report. He reviewed the location of'tlie developnent and stated that the original planned development had called for three uses Inc!4 i' g ::giiVAt .Se:hdol,a retail parcel and an office/showroom parcel. He stated that flie property:-is zdn4*�Tanned development and guided Industrial. He requested action by the Council regarding the requested easement vacation. Mayor Egan inquired if the change from two buildings to one building represented a significant enough change to require this matter to go before the Advisory Planning Commission again. Senior Planner Ridley stated that the revised plan addressed concerrm1hat were raised about the original plan, specifically ameliorating the problems with the y:poppsed access onto Silver Bell Road. He stated that because the concerns had been addre'ssei:i} d:tie use had not changed,it was not necessary for the Advisory Planning Commission 0:pe.Vg6W the revved planned development. Councilmember Awada inquired about when the developifient.would bo:6nstructed and was informed by the applicant's representative that constructioif wot �..,,;beginin the fall. Councilmember Awada stated that the redevelopment RFP had recently been complete,cfiiid' tiieii.tbe proposed development area. City Administrator Hedges confirmed Councilmember Awada'9 t:"*%'%went and stated that the RFP had been reviewed and approved by the Economic Development Commission and the City Council;he further stated that it would be distributed to several firms soon. Mayor Egan stated that there is no legal basis to not move forward with the planned development,but commented that the City may have to gerrymander its redevelopment around this property. He encouraged the applicant to consider waiting until after the City had reviewed the proposals,for the greater Cedarvale area and then procede by developing the property with the highest.#siia: t:use; Councilmember Awada moved�-:03uncilm4 i£ r Blomquist seconded a motion to approve a Planned Development Amendment(to allow a 234,900 square foot office/showroom/warehouse)and Vacation of public easements upon property currettfly platted as Lots 1,2,and 3,Block 1,Dallas Development 2^d Addition subject to X. 1. Lots 1,2,and 3,Block 1,Dallas Development 2nd Addition shall he replatted as a single parcel. 2. The applicant and/or developer shill enter into a Final Planned Development Agreement with the City. 3. The following exhibits et -squired for the Iisal Planned Development Agreement: Final Site Plan Final Landscape.:P Final Building) Ketigns aielgisiae Flan • Minutes of the Regular Council Meeting September 1, 1998 page 7 Lighting Plan 4. The Final Site Plan shall be modified to specify that semi-tractor trailer and/or tractor egress onto Silver Bell Road shall be prohibited. 5. Use of the structures sh&be limited to office/showroom/warehouse activities. 6. The proposed precast concrete finish materials shall be integrally treated with an applied decorative mate7. ril.sr;teXigne�::•:::: ::;:; 7. The Final Site Plan shall},revised to accurately specify a building coverage of 27 rather than 3.7 percent. 8. The outside storage of materials, other than trash handling/recycling containers,shall be prohibited. 9. Existing drainage and utility easements shall be vacated prior to Final Plat approval. 10. The applicant shall obtaif.: permifirom MnDOT to allow drainage from the development onto the Kw:y.13 ri&=iof--way. 11. All trash/recycling contaimrs::ShaRb—e.,s.tared;within the principal buildings or within an enclosure consistent 12. All building,parking/drive aisles,and landscaped areas shall be properly maintained. 13. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way. 14. A comprehensive signage plar.sh l}kse:stibiititted which specifies general sign locations and design(type,size,etG ::::A31 site signage shall comply with applicable provisions of the City Sign Code. Aye: 5 Nay: 0 Councilmember Awada moved, Councilmember Bloiiiquist seconded a motion to approve a Final Plat(Silver Bell Commons)legally combining Lots 1, 2,and 3, Block 1, Dallas Development 2nd Addition into a single 16.6 acre parcel. Aye: 5 Nay: 0 __ 'W B7SI11tF5S ......................................... CONDMONAL U99: l T ti: 3 i�iGLE SUPPLY,INC. City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Mayor Egan commented that the: opris'a�:seesit :ft4onable and straightforward. Councilmember Awada moved,Councilmember Masin seconded a motion to approve a Conditional Use Permit to allow the outside storage of roofing materials upon a 4.8 acre site located west of I-35E and south of Eagan Industrial Road(Lot 15, Block 5,Eagan Industrial Park)subject to the following conditions: 1. The Conditional use Per hit.shall be recor64'.within 60 days of its approval by the City Council. 2. Outdoor storage activities shall be.,;pnfinedUAhe rear area of the site within the area specifically designated.oi t. e.site.Pl Pi *'::;:;:::;.;.:..-. Minutes of the Regular Council Meeting September 1, 1998 page 8 • 3. The height of the stored materials shall not exceed nine feet in height. Aye: 5 Nay: 0 FINAL PLANNED:DEVELOPMBNT-CSM PROPERTIES (LOT 1,BLOCK L'SLUE RIDGE SECOND ADDITION) City Administrator Hedgesprov�i&X:*'i;QWQi rie +i' ?i s item. Senior Planner Ridley gave a staff report. He commented that the plazi ibd:ileve4p jj :wp;'iild include two office showrooms and that the use is consistent with the Laukka.*ck Planned Development. Mr.Bruce Johnson of CSM was PSiesent and addressed the Council. He stated that he was available for questions. Mayor Egan commented that the redevelopment area near Hwy 55 was becoming a highly attractive location which he expects will be a first-class,high-quality development. Councilmember Wachter movedy:Councilmember Blomquist seconded a motion to approve a Final Planned Development to allow two: Qf#ice/shgwroom buildings upon property currently platted as Lot 1, Block 1, Blue Ridge Second Additi�it subjectA&-1he following conditions: 1. The applicant and/or developer slialTenter into a Final Planned Development Agreement with the CitX..'.. 2. The following exhibits are required for the Final Planned Development Agreement: B. Final Site Plan C. Final Landscape Plan D. Final Building Elevations and:FFugnage Plan E. Lighting Plan 3. The site plan shall be moiif :tv'p''rovidthree additional off-street parking spaces as required by City Code. 4. The outside storage of materials;o€ i61,:"handling/recycling containers, shall be prohibited. 5. Retail sales activities shall be prohibited. 6. The City finds the proposed building coverage(26 percent of the site)to be acceptable. Aye: 5 Nay: 0 .. T+t3RT'd SE HEARD Mr.John Fure of the Eagan . trrtt: dunecl•#tunself to the Council. Mayor Egan welcomed him on behalf of the Council: ........................................ ........................................ �tDU»'£ABLE ........................................ ................................L''... Councilmember Wachter commentpcc}:Gi # dtif progress of the Civic Arena second tanding sheet of ice,stating that the compressors a :0ii 'operatit3?a�, Mayor Egan encouraged the Comic embers to atfe'ifd the Employee Recognition Picnic and stated that he will stop in between mee!jQs that afternoon. C*Administrator Hedges commented that the time is somewhat inconvenient::.Iiai:encour�$o;:k+e ti uncil to join the staff at the picnic. Minutes of the Regular Council Meeting September 1, 1998 page 9 Councilmember Masin asked for confirmation that the Council had approved of the MVTA Strategic Plan. The Council confirmed. She showed the Council a copy of the fundraising brochure put out by the City of Burnsville. She directed the Council's attention to the last edition of the Sun Current which had focused on transportation. She reminded the Council of the upcoming Collaborative Meeting in October and expressed enthusiasm for the new organization and format. Councilmember Blomquist apolcigW for seeming inattentive lately and cited stressful conflicts with her job as a cause. She commented iirr•the truck sales and service facility recently approved on Mike Collins Drive being for sale by owner.Vse the site is too small for the operation. at�ji3l�K�ti��' Councilmember Wachter moved, Mayor Egan seconded a motion to adjourn the meeting. Aye:5 Nay: 0 The meeting adjourned at 8:15 p.m. AH Date City Clerk If you need these minutes in an alternative form such as large print,Braille,audio tape,etc.,please contact the City of Eagan,3830 Pilot Knob Road,Eagan,MN 55122,(612)681-4600, (TDD phone: (612)454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs,services,activities, facilities and employment without regard to race,color,creed,religion,national origin,sex,disability,age,sexual orientation,marital status or status with regard to public.assi#tarrce;:::-: Minutes of the Special Council Meeting August 25,1998 page I MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN,MINNESOTA ...AUGUST 25, 1998 Present: Mayor Tom Egan, Councilmember Pat A*,iiia, Councilmember Bea Blomquist,*Councilmember Sandy Masin, Councilmember Ted Wachter, City Administrator-tkdMi.-F#m .mq::PjFq0or VanOverbeke, Assistant Finance Director Pepper,Director of Parks and Recreation Vraa, Dift.tot: --f V. &. Senior Planner Ridley, Chief of Police Geagan, Fire Chief Jensen, Chief Building Official:fei d, Intern to the City Administrator Hertel. Mayor Egan called the meeting to order at 5:05 p.m. REVIEW PRELIMINARY 1999 GENERAL FUND BUDGET City Administrator Hodges gave an overvzi;6W of the General Fund Budget. He highlighted the key issues of the budget as described in the Executive Summary. ilt-*�tated tWaccording to the proposed budget,the Council would levy the maximum under State imposed levy limits. Hi:iftated"im"I spite of the tax classification rate changes,the estimated City tax capacity rate is decreased by 4.4%from 2-2-*A34 to 1)::#57 excluding the MVTA levy. He stated that the recommended budget incorporates the expanded t-r-ai.l.and:sidp�walk..maintenance program at a cost of$180,000, representing 1.1%of the proposed 4.7%increase is di :eiitis.bkidgt; H further stated that the recommended budget is a combination of the various budget scenarios submitted by the individual departments and does not fully incorporate a specific scenario across the budget. He informed the Council that the budget incorporates three new"Clinton Cops"in the Police Department. He discussed the other proposed personnel additions totaling 3.15 Full Time positions. He pointed out that the contingency account is proposed as a flat 2.0%of the budget. He stated that the proposed levy includes an increase to the Equipment Revolving Fund which combiined*ith the 1997 transfer from the General Fund allows for the discontinuance of the use of Equipment Ccrtif;z*k.---- ei:'66mmented that the proposed levy includes an increase to the Major Street Fund allowing for incrpAsft*jie`i'��-ilft�:io address at least some street maintenance, repair and ........ .. replacement issues. He explained that the defeas"6*e::6hhe* tax supported general obligation bonds eliminated the need for a debt service levy. He directed the Council's aMption-to the,:ihstitution of the General Facilities Renewal and Replacement Fund to be used to maintain facilities aiid,"t*n'f.r.:' 'M*.CtKg.jpto the future. He explained the preliminary levy -Pouncil to consider possible dates for the Truth-In- certification for the Cedarvalc Special Services District and asik&dt Taxation hearings in November and December and to take action to reschedule any affected December council meetings. Finance Director VanOverbeke gave a presentation on expected revenues. He commented that the most significant change in taxation occurred for Commercial/Industrial properties. He further stated that the Education Credit would have a substantial effect on property-owners, but that it would not be present in the City's projected tax liability for its residents. He further discussed the maximum lqyy4iiftjand hqw.:dt*service levy has been eliminated. He stated that for Eagan residents whose property values remaintd-ft payable would decrease by 4.4%, but that homes with increased market values would possi�l**�*.':*�xperieq'*'O"*'*an increase in City taxes. Mayor Egan commented that the tax sys!*M is.very-;66 and that the classification systems and language pose challenges for those who don't work with the sy!0e % -1 d Finance Director VanOverbeke and Assistant :pft-ise work ........... .4 .. ........ ... Finance Director Pepper for their outstanding work iffpresenting-iW6usit budget in 20 years. City Administrator Hedges suggested the Council consider rescheduling their first December meeting to November 30, 1998 and hold the initial Truth-In-Taxation hearing on that date. The continuation date and the budget and levy adoption date would be the regular meeting on December 15, 1998. Mayor Egan confirmed that there was consensus by the Council to hold the December Regular Council meetings on November 30 and Decemb#.*:1:5,.*:-C-.ity Administrator Hedges briefly reviewed the process preceding this budget presentation. Mayor Egan ling to support the 1.06 police officers per thousand grig an the oth&:.Wbrts by the police department. City residents due to his strong belief in community**- d Administrator Hedges commented that any increases'that would havetiden made in next year's budget may be one fewer X Minutes of the Special Council Meeting August 25,1998 page 2 t A if the Council chooses to accept all three Clinton cops. Mayor Egan and Councilmembers Awada and Wachter all commented that they favored accepting all three Clinton cops. Councilmember Awada asked about the MIS department and what additional needs they may have. City Administrator Hedges commented that the City is:stll working toward many of its technology goals and highlighted ideas like a 24-hour City Hall through the internet. He*oommented that the Police need a substantial amount of support from MIS. He added that MIS Coordinator Peterson 1OR y rp}iKd the clock and that he has been working with MIS staff to develop a work plan regarding techniifogy:':-'it iiio�i ib� Awada stated that the option should remain open to reduce the contingency fund and add personne}: id/or resources to the MIS department. She commented that an investment in MIS may mean a reduction in need:3sivther departments. City Administrator Hedges commented on his work as a member of the Board of Directors at LGIS and mentioned the extremely competitive market for MIS services, stating how fortunate the City of Eagan is to have talent like MIS Coordinator Petersen and Information Systems Technician Pojman. Mayor Egan stated that the City should be forward-thinking and do more in terms of technology and the MIS department. Councilmember Blomquist.gated that the City should look at cutting staff costs elsewhere to accommodate the increased personnel needs in Mlle.: Councilrxtember Awada discouraged that approach at this time, commenting that she expected the department wdit need>il: rrow to 4 or 5 full-time persons in the near future to catch up to where the City should be,given its technology?.adept pop j34tion and their demands for service and information through the internet. Councilmember Awada recognized'tliat the MI.5 personnel at the City are currently overworked. City Administrator Hedges commented that 5,200+pei?sitt s. ..:u d::t :G0ly's website. Councilmember Awada stated that the City should look into changing the URL to soti i*liiq:ii bi6:feiititi r like www.eagan.org. City Administrator Hedges suggested an extended discussion of technology at a special work session in the future. He further commented that the MIS personnel had done a fabulous job making City Hall more computer-literate internally,but that the Council should consider further efforts to be more accessible to the community through technology. Mayor Egan questioned any changes in tax capacity made,;by.A� County. Finance Director VanOverbeke stated that the County will have more accurate information by tl}e:-T.'tit i tx:TAN tion hearings, but that final tax liabilities will only be available when the tax statements are sent-16:.e leirts.' C-6uncilmember Blomquist stated that she did not consider the change from 1.0 to 1.06 police officers per th6dsand.residentki significant change. Mayor Egan inquired about the status of the Cairns IRIS helmets for the Fire Depar."ti.'*f;:::Cjty Administrator Hedges stated that the proposal would be considered as part of the 5-year CIP. Councilmember Blomquist stated that she thought the expenditures made for conferences for Council and staff were excessive and suggested limiting the number of persons able to attend conferences. Continued participation was recommended after a discussion of the benefits by Councilmembers Wachter,Awada, Masin and Mayor Egan. Councilmember Blomquist remained opposed to the appropriations as presented in the draft budget. Councilmember Wachter stated that the hpi.4 Jflter tiX: :should be a full-time position. There was consensus by the Council. Councilmember Masin stated that the Qty's attention-to its cable resources was lacking. She inquired about what kind of resources it would take to obtain some gij .Ii#y;{�rogtimittg,.City Administrator Hedges responded that the situation with cable as a means of communicati0:em:s ....:k.tJ kt+dation with the MIS department. He stated that there are limited resources available and that most work is done through volunteerism. He commented that there has been discussion of bringing the Eagan Report back. Councilmember Masin re-stated her concern about channel 16 and stated that the City should do whatever it takes to get a first-class cable operation. City Administrator Hedges highlighted three points for potential improvement, including improved equipment for the Council chambers,an upgrade for the Fire Administration Building and more active and interesii ig; rdsttt%l ng. He cited the recent airtime given to a video featuring Director of Parks and Recreation Vraa f6ri. i*Wtiiform'dtiv�.segment on the progress of the Aquatic Facility. Councilmember Awada expressed support for*':'A*.uatic Facility Se ent. Councilmember Masin stated that more money should be spent on cable and that it should.be used more effectively. Mayor Egan commented that cable is something people should be able to count on beklhere for communk<e:information. Minutes of the Special Council Meeting August 25, 1998 page 3 Councilmember Wachter commented that in past years,there have always been requests for radios. He commented that other technologies may be reducing this need in the City. Mayor Egan inquired about the new positltft":in the Parks and Recreation Department. Director of Parks and Recreation Vraa described the changing job responsibilities process that had occurred since February and the departure of Jon Oyanagi. He described the restructuring of Pai ; ii#n 'g erson's position, removing the hands-on aspects of the job and replacing them with the administra€ive-i�spor gtbgio.6silk clarified that the Events and Programs position would work on programming at Holz Farm and oto the Winter programs. He commented that the changed registration times to Spring instead of registration at various#*s of the year had made the residents satisfied,but had made the processing of those registrations challenging from•*staff perspective, due to the lack of temporary and seasonal help in March and April. He further commented that the Parks and Recreation Department had recently received two additional resignations. City Administrator Hedges commented that the City of Eagan attracts talented individuals,mentors them and then they move on to continue to grow. Councilmember Wachter asked what causes this seeming"loss"of talented persons,citing wages and growth opportunities a$:p tential.factors. City Administrator Hedges commented that a combination of those factors caused the departures; if many persons in key middle management positions. City Administrator Hedges gave an overuiew of the:potential teen center locations/proposals for Eagan. He reminded the Council that they had asked for this-inform t.i©v:.ta:he:.preoared in conjunction with the budget process, but that the costs of a teen center had not been includi~dih:€ii0:: ci of u ie;$udget. Councilmember Wachter stated that he was opposed to the idea of having a teen center in the mezzanine area of the Civic Arena. He stated that once this project is undertaken,there is no going back and that this is a particularly bad time to be making these choices considering the still developing needs of the Civic Arena. Councilmember Awada and Mayor Egan expressed support for Councilmember Wachter's comments. Councilmember Blomquist stated that the Council should hear from the Hockey Boosters about their needs in that area. Councilmember Wachter inquired about theoee:coaiservation budget. City Administrator Hedges commented that the City-Wide Tree Planting Program Advisor:Cbfnmittee'i i"ecommendation had not been included in the preliminary budget process. Councilmember Wachter returned to the issue of talerif retoxitio ; commenting that the across the board 3%salary increase was probably not the best policy choice in terms of personnel"I Ie expressed concern about the loss of key personnel and expressed interest in retaining valuable employees. Councilmember Awada stated that it is always the second highest ranking personnel who are leaving, possibly because there is no room to move up until department heads retire. City Administrator Hedges stated that the Council should look at this in a positive light, citing the success of former City of Eagan employee Jon Hohenstein. He commented that the Council had previously prided itself on its internal pay-equity criteria. He stated that it may,We tiisie:*to lo*ztt-`:external market. He suggested that staff do a study about how other organizations handle com psation tip9A-mg'peiformance pay options and competitive salary ranges in comparable markets. He stated that a tote detaila-: **tudy would be appropriate. Councilmember Blomquist stated that the City needs more people in middle;mwnagemer t-positions and commented on the way unions tend to set the tone for all employees. Councilmember Wachterspagted:dpnsidering performance bonuses as in the private sector. Councilmember Blomquist suggested instituting a:." a.q.... parfc ii3itce scale. Councilmember Wachter stated that employee performance may be improved if employees stop ex'g=6 Ing'*3%raise regardless of performance. Councilmember Awada stated that the Council should empower City Administrator Hedges to review this matter and bring it to a future special council meeting. City Administrator Hedges commented that benchmarking in the public sector is more challenging than in the private sector when there are gauges like sales,etc. Councilmember Blomquist stated that one of the obstacles to performance.pay is that the Ci 'rW*st:�i�Nish its salaries as public information. City Administrator Hedges concurred, stating that the only options av,&s 'its' c sector are salary increases, whereas private employers have incentives like promotions and st<; options as ooai i tsation tools. Minutes of the Special Council Meeting August 25,1998 page 4 , Mayor Egan asked about the consequences of not levying to the maximum levy limit. Finance Director VanOverbeke stated that there is no penalty for levying or not levying the maximum under the current law. Mayor Egan commented that the budget didn't appear to be padded at all in order to reach the levy limit, but that the increase was legitimate. He stated that he had no objections to the proposed budget. Councilmember Wachter stated that the budget reflects well on City Administrator Hedges as anurate reflection of the policies of the Council. City Administrator Hedges was quick to give credit to the entire m04gtrment team who made the budget a successful proposal. Councilmember Masin commented that the public..percc.p0on.of the;Cpuncil is that they are fiscally conservative. Mayor Egan stated that the Council had reached consenst$:*.t0 d: s:.*....c Insider this formally at the September 14, 1998 Regular Council Meeting. PRESEN>1"A:TION OF MVTA STRATEGIC PLAN City Administrator Hedges gave an overview of this item;he stated that this review was an effort by the MVTA to reach out to its member cities. Councilmember Masin led a forty-five minute review of the strategic plan,asking the Council to consult her if they had questions or feedback. The Council had generally positive feedback and minimal questions of clarification. OTT #t BUSINESS Councilmember Wachter introduced the:�8stQ`p.* •'.its ri :t4:0' Carl Case property. He stated that Mr. Case's neighbors had complained about his property and'tliat'he fiad been'given until September 15 to clean up his yard. He mentioned that he had heard that Mr. Case had fallen into ill health and that the City should perhaps look for creative solutions to this problem, including having volunteers help him with his yard or at least extend the deadline to accommodate his health. The Council was in consensus that inquiries should be made and the deadline should be modified. Councilmember Awada brought up the issue,4f.t}te:Cit :lministrator's performance review, clarifying that the Council had decided to handle the performance reireyq:trt die sari.*manner as in the past. Councilmember Masin stated that she thought the review process was poor and that.tbp Counctl:':ias a whole should have been able to review all the comments before they were forwarded to the City Atliiin3stttpr....Councilmember Awada stated that the same process had been followed as before and that maybe the Council slirsuli#-taicc:m.opportunity to review his performance during a workshop in the future. Councilmember Masin stated that the City:s:&*:ld bring in a consultant to handle this review process. She objected to the process because of the lack of criteria by which to judge his performance; she stated that there are no goals or objectives for the City Administrator's role. She restated that the Council as a whole should have met to discuss his review. Councilmember Blomquist stated that she didn't approve of the process from the start and that she didn't participate for that reason. Councilmember Awada stated that all the comments received on the forms were shared with the City Administrator in a meeting that...Mproing. Cptlrtcilpiember Masin asked what was discussed for two hours and where the goals and objectives were lisied: iy kvbicNfi}oi: iluated his performance. Councilmember Awada stated that the personnel committee had found 3:r&sistent-01'9 in his performance that needed improvement and that the process followed had been at the direction of the'Council as*a'whole. Councilmember Masin expressed concern that her only involvement was to fill out a form. She reed that f19iCity should have hired a consultant. Councilmember Awada stated that the process itself is acceptabl:� but.sh'eszt�d:l'ie:dw,.Q,gnnually. Councilmember Blomquist restated that she didn't approve of the process because it shod, :my - 4l#A-4,p bers of the Council. Mayor Egan stated that the purpose of the personnel committee was to collect and synthesize the information and bring recommendations to the Council as a whole, like many other processes for recommendations. Councilmember Wachter commented that this process is what was directed by the City Council and that changes can only be made for future performance reviews. Councilmember Awada stated that the format used by.th .;Coupcil is a standard format used by other cities, according to Assistant City Administrator Duffy. City Adminiat? 8dg :oaptmented that Assistant City Administrator Duffy had reviewed other forms and considered this one the:) c'ajternative:: ncilmember Wachter suggested that the Council leave future decisions about the City Administrator's Performance lltrview Process to the next Council. Councilmember Awada stated that a key reason the process includes a personnel committee is so two members of the Council can review Minutes of the Special Council Meeting August 25,1998 page S the comments with the City Administrator without having to make his review public,according to public meeting laws. Councilmember Blomquist asked if the performance review would be an exception to public meeting laws,considering it is a personnel issue. Mayor Egan stated that Assistant City Administrator Duffy had already informed them that this would not be an exception to the public meeting lad: Councilmember Blomquist asked that the City seeks a legal opinion on the matter. Councilmember Masin restated thif-A3 five members of the Council should be included in the review process. .':AD$0ENT The meeting adjourned at 8:11 p.m. Minutes of the Special Council Meeting August 25,1998 page I MINUTES OF THE SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN,MINNESOTA :WTEMBER 1, 1998 Present: Mayor Tom Egan, Councilmember Pat AWkila, Councilmember Bea Blomquist, Councilmember Sandy Masin, Councilmember Ted Wachter, City AdministratorfflWtt: and Recreation Vraa,Director of Public Works Colbert, City Engineer Matthys, Intern to&`.i Mayor Egan called the meeting to order at 5:05 GREENSBORO DRAINAGE ISSUE City Administrator Hedges gave an overview of the item. City Engineer Matthys gave a brief staff report and introduced Ms. Julie Casey and Mr. Brad Wen& --Ooni the-Greensboro Addition to give a presentation of their situation to the Council for consideration. Ms. Julie Casey addressed the Council. 9fie" stated tit one year ago this had come before the Council for consideration,but that all of her neighbors (with ft::pUe ptjpn-of:M ...Wendel)had been opposed to the improvement project and were against the potential assessments:.'to:.'ftk':Or''p'p"'e''M'"c* e s.;:::...Mstated that they had met with the City Engineer several times over the summer,but that they have exhausted the options they can pursue privately. She stated that they have considered seeking legal action to remedy the water problems in their home. City Engineer Matthys commented that the residents were requesting support or action by the City before seeking legal action. Ms. Casey stated that she has been dealing with the drainage and water problems since the completion of her home 11 years ago. She stated that her home was constructed before the street had been installed and had conse-qtwdr1-1'v been installed below street level. She stated that she had re-graded her yard three times. Councilmember Blomquist arrived at 5:2. Ms. Casey stated that she had installed drainage:ii-i��.".d,.':badreceived minimal cooperation by her neighbors. She further stated that she has invested over$10,000 into imp'r'o'*v'e*='."n-tt.that had not worked. She informed the Council that drainage from approximately 1.5 acres of her neighbors' properti6g,bollected in her yard and occasionally in her basement. She provided pictures for the Council's perusal. Councilmember Masin asked when she had learned that her home had been situated incorrectly. Ms. Casey responded that she had become aware of that information in the Spring of 1988. She further stated that no one had ever told her she could petition the city for a public improvement. Mr. Brad Wendel addressed the Council. . . ... made by Ms. Casey. He stated that ..... .. Eagan has a lot to offer to residents,but expressqd#Qi§iiiti eii't :that his family is unable to use their own backyard. Councilmember Wachter asked how dcop-Ae.afg.KoWntioned 4"pipe had been installed. City Engineer Matthys 2T, -3' deep in the outlots. Councilmember commented that it was buried I' deep in the resid 2.5 Wachter asked why 8"pipes had not been installed. Ci '14heer explained that the improvement had been done privately and that their neighbors had objected because Ms. Casey and Mr.Wendel would have needed to bring in a backhoe to complete the task. Councilmember Wachter asked if the liability of the builders and developers had been exhausted. Mayor Egan commented that this is certainly beyond any statute of limitations, but that such a technicality doesn't make the situation any more right. Councilmm76&.W- .4ht-er asked what the City would be able to do to resolve this issue if the Council determined that they had wLbWgAff6*ifi-' case. City Engineer Matthys stated that Ms. Casey and Mr. Wendel would like to see the City instal-1.4:.'0ipeline for draii (8.12')at the proposed'Vest Line"alignment in the feasibility report. He stated that this would tie the best option'd*Ikii to the way the water currently goes from the roofs of their neighbors' homes into their back}**and then into the.**sements. He further stated that the City does Minutes of the Special Council Meeting August 25,1998 page 2 already have easements to do this improvement. Mayor Egan stated that there is no question in his mind that this situation needs to be resolved. He stated that the question that needs to be determined for him is who will bear the cost of the improvement. He stated that the legal responsibilities of the city and the developer had expired some time ago,but that he believes the City should bite the bullet and fix the:riKistake in an economical fashion. Councilmember Masin suggested the City begin a file of acbountability. City Adm;JWs trator Hedges asked the Council if they would like the staff to pursue this improvement as a City project. Councilmember.Blomquist asked if the City would bear some or all of the costs. Councilmember Wachter stated that he was in faiit; i :t3i :gi'v ;aiiidioted that they could determine at the time of Council action who will be liable for what portion of die cOsfs '''"''''"'" U35OSON3N 'JOOS City Administrator Hedges gave an overview. He stated that the majority of the concerns by Mr. Grant's neighbors pertained to the potential intensified use of the access road. He stated that staff had met with the neighbors since the original direction by the Council to acquire Mr. Grant's land and had resolved many of the issues. Director of Parks and Recreation Vraa gave a brief report co0trming Ciy Administrator Hedges' comments. City Administrator Hedges stated that City Attorney Sheldon had inf`ai•:med him.ihat the private easement is granted for individual use,but not for an intensified use such as public park access.;::He statedi� t the appropriate public access to the property would be from Jurdy Road. Mr. Dave Bartush was present and addressed''th'e'Ctititicil-::'-14&:tbnfirmed that intensified use by the public had been his greatest concern as a neighbor to the Grant property, but was agreeable to its being used for single-family residential use. He went on to say that the current easement goes through his living room and that he would like to see a` modified easement negotiated at the time the City acquires Mr. Grant's property. Director of Parks and Recreation Vraa stated that this was a reasonable request on the part of the impacted property-owners and would not significantly impact the property provided there could be some access for maintenance:to.*-i�ltich Mr. Bartush agreed. Councilmember Awada expressed agreement. Mayor Egan stated that the Counci.14 iti d:# ke formal action on the easement at a future meeting. Mr. Bartush and Mr.Woods then requested that.bl it is:scl eduftd for a public hearing on the Regular Council Agenda be tabled to a future meeting after the City has ai 4iiiired.the Grarit:.Iand and after the City had decided if they wanted the park property connected to utilities. After brief dis6di' i ::the.:Council agreed to table consideration of the proposed street and utility improvements for the properties until after*J' ifibR:.9f Mr. Grant's property is complete. "S + TD BA 40 ,AND Cfl O S t7 i TTL NG t## U '� 0 ? 1 t37E0T City Administrator Hedges gave an overview of the item and asked Director of Parks and Recreation Vraa to review the bids. Director of Parks and Recreation Vraa-introduced Mr.-Mike Parsons from Greystone and Mr. Ken Ward of Water Technologies, Inc. City Administrator Hedges stMed:€ t is important to think in terms of a total budget for the facility, stating that it should be expected th4*:.me bias*01 come in higher than expected and some lower than expected. Director of Parks and Recreation Vraa is.*i ry g4:tlie:t�ds.reGxived and commented that staff worked with each bid amount to reduce costs in any reasonable areas.: 5t &tdil?tt5:diad been received for the perimeter fencing due to uncertainty about the decorative fencing in the front of the facility. He further stated that the City would re-bid for the fencing and separate it into two packages. He noted that the same occurrence happened regarding the internal landscaping and will also be re-bid. He commented that staff,the consultant and the construction manager had reviewed the proposals carefully and has found ways to cut up to$70,000. He distributed the final tally results for the bids. Councilmember Wachter stated that without the retaining wall,the est#Iz:-w ifl i; a almost identical to the projected budget. Director of Parks and Recreation Vraa commented that theO:UVe been''dtli4:Modifications added, including increased landscaping to the east of the facility. Mayor Egan inquired�bW the$40,000 foi es and testing. Director of Parks and Recreation Vraa stated that although that figure is not final,,al.is necessary to have those funds available to retain quality control. Councilmember Wachter inquired about the subrt#oor heating systeni i1hrector of Parks and Recreation Vraa stated that Minutes of the Special Council Meeting August 25,1998 page 3 the system would prevent frost damage and pipe bursts. He further stated that this should be considered preventive maintenance. He welcomed Mr.Ward to share the color samples for the facility's materials. Mr.Ward stated that they had designed the buildings to be consistent with the rest of the municipal campus. Director of Parks and Recreation Vraa stated that the internal play structures would remain,in primary colors,as well as the lockers for the convenience of color- coding. Mayor Egan asked if the re-bidding would:Sd back the construction of the facility. Director of Parks and Recreation Vraa stated that the critical packages&d'been received already and that the schedule for the future packages is less stringent. The meeting adjourned at 6:26 p.m. AH Date Clerk �-- MEMO city of eagan MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: SEPTEMBER 11, 1998 SUBJECT: AGENDA INFORMATION FOR SEPTEMBER 14, 1998 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the September 14, 1998 City Council agenda, the minutes of the September 1, 1998 regular City Council meeting and the minutes of the September 1, 1998 and the August 25, 1998 special City Council meetings, the following items are in order for consideration. DEPARTMENT HEAD BUSINESS A. NAMING OF LAKES ACTION TO BE CONSIDERED: To consider the adoption of recommended names by the Historical Society for Eagan lakes and ponds which are currently only identified by number. FACTS: • The City Council requested that the Eagan Historical Society members assist in naming a number of Eagan lakes and ponds which are currently only identified by number. • A subcommittee, consisting of Martin DesLauriers, Joe Kennealy and Dick LeMay, compiled a list of recommended names. • The list of names has been reviewed by the Historical Society as a whole. ATTACHMENTS: • Attached on pages through.3— is a memo from Communications/Recycling Coordinator Foote which includes a list of the recommended names. MEMO city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR FROM: JOANNA FOOTE, COMMUNICATIONS/RECYCLING COORDINATOR DATE: SEPTEMBER 2, 1998 SUBJECT: LAKE NAMING BY HISTORICAL SOCIETY Earlier in the year the City Council requested that the Eagan Historical Society Members assist in naming a number of Eagan lakes and ponds which are currently only identified by number. The Historical Society created a sub committee including Martin DesLauriers, Joe Kennealy and Dick LeMay. These three gentlemen reviewed the lake maps and compiled a list of recommended names. They recommended names for any unnamed lake or pond designated a Class I through Class IV water body (those with more significant size) by the City of Eagan Water Quality Management Plan. The lake names are primarily based on the family names of those who owned or lived near the lakes and surrounding properties for a significant period of time. They relied both on memory and historical maps to compile the list of recommended lake names. The attached list has been reviewed by the Historical Society members and was recommended for submission to City Council for consideration. If there are any questions regarding this process or any of the suggested names, the Historical Society members or I would be happy to respond. umcations/Recycling Coordinator Current Designation Recommended Name BP 5 Heine Pond LP 22 Within County Park LP 19 Within County Park LP 24 Within County Park LP 20 Within County Park DP 12 Coles Lake LS 10 Bur Oak Pond Chapdelaine Lake JP 6 Bolke Lake LP 43 Quigley Lake LP 42 Carlson Lake LP 30 Woodcrest Pond LP 37 Ohmann Lake AP 11 Cliff Lake LP 26 Fitz Reinke Lake AP 34 Slaters Lake DP 17 Shields Lake DP 14 West Lemay Lake JP 16 Fee Lake JP 18 Furry Lake AP 1 Hause Lake JP 8 Lake Eagan JP 7 Mooney Lake AP 3 Cedar Pond BP 16 N. Stiff Lake BP 15 Stiff Lake BP 14 S. Stiff Lake AP 22 Schwalow Lake (verifying spelling) AP 26 Burrow Lake AP 19 Seig Lake FP 8 Sachs Lake AP 27 Kaysen Lake JP 55 Bridle Ridge Pond AP 7 Rahn Lake JP 68 Stearns Lake LP 69 North Ohmann Lake BP 22 Lake Clear View AP 29 Lake Nancy AP 30 Ohl Lake BLP 52 Dahlke Lake 3 Agenda Information Memo September 14, 1998 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one(1)motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief A. PERSONNEL ITEMS Item 1. Aquatic Facility Manager— ACTION TO BE CONSIDERED: To approve the hiring of Kristi Organ as the Aquatic Facility Manager. Item 2. Police Clerical Technician III— ACTION TO BE CONSIDERED: To approve the hiring of Jill Gilbertson as a Clerical Technician III in the Police Department. Item 3. Dispatcher— ACTION TO BE CONSIDERED: To approve the hiring of a person to be recommended as a Dispatcher in the Police Department, contingent upon successful completion of the psychological examination. FACTS: • Interviews have been held for this position. • Background and reference checks are currently being made. • Hopefully, a name of the person as recommended for hire will be available at the Council meeting on Monday. If not, Council approval to hire the person to be recommended is requested. Item 4. Seasonal Park Maintenance Worker— ACTION TO BE CONSIDERED: To approve the hiring of Ron Hall as a seasonal park maintenance worker. Agenda Information Memo September 14, 1998 Eagan City Council Meeting Item 5. Part-time Seasonal Basketball Scorekeeper— ACTION TO BE CONSIDERED: To approve the hiring of Bradley Champlin as a part-time seasonal basketball scorekeeper. Item 6. Part-time Seasonal Football Official/Football Field Assistant— ACTION TO BE CONSIDERED: To approve the hiring of Ken Freeman as a part-time seasonal football official and of Holly Confer as a part-time seasonal football field assistant. Item 7. Program& Events Supervisor— ACTION TO BE CONSIDERED: To approve filling the program and events supervisor position in 1998. FACTS: • The position of program and events supervisor was approved for the 1999 budget. • Duties of this position include supervising the many winter recreation programs, including the outdoor skating rink and sliding hill programs. Because these programs bridge the winter months of 1998 and 1999, staff is seeking Council approval to fill the position during 1998 in order that the person can supervise the entire winter season. • There is money in the budget to fill the position in 1998. Item 8. Retirement/Accounts Payable Clerk— ACTION TO BE CONSIDERED: To approve the retirement of Lorene Lee,Accounts Payable Clerk. ATTACHMENT: • Attached on page is a copy of Lorene Lee's notice of retirement. S rry •{ >v.. xx city of eaga TO: GENE VANOVERBEKE,FINANCE DIRECTOR FROM: LORENE LEE DATE: SEPTEMBER 3,1998 SUBJECT: RETIREI%IENT I am submitting my notice of retirement effective December 31, 1998. My last day of work will be December 11, 1998. I will be on vacation for the remainder of the month. I could lie and say I would like to stay another 20 years, but I think it is time to move on to my next phase in life. cc: Holly Duffy, assistant city administrator Agenda Information Memo September 14, 1998 Eagan City Council Meeting B. EXEMPT PERMIT.BLUE CROSS BLUE SHIELD TO CONDUCT RAFFLES ON SEPTEMBER 19 & 25. 1998 ACTION TO BE CONSIDERED: To approve an exemption from the lawful gambling requirement for Blue Cross Blue Shield of Minnesota to conduct raffles on September 19 and 25, 1998 at 3535 Blue Cross Road. FACTS: • Staff is in receipt of an application from Blue Cross Blue Shield of Minnesota for this exemption due to the group's nonprofit status. The application has been reviewed by staff and is in order for consideration by the City Council. ATTACHMENTS: • Resolution attached on pages ,through • Application enclosed without page number. RESOLUTION CITY OF EAGAN APPLICATION FOR EXEMPTION FROM LAWFUL GAMBLING LICENSE WHEREAS, Blue Cross Blue Shield of Minnesota has applied for an exemption from Lawful Gambling License; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and WHEREAS, Blue Cross Blue Shield will conduct a raffle at 3535 Blue Cross Road on September 19 and September 25, 1998; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the Exemption from Lawful Gambling License for Blue Cross Blue Shield of Minnesota. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 14' day of September, 1998. E. J. VanOverbeke, City Clerk Agenda Information Memo September 14, 1998 Eagan City Council Meeting C. AMUSEMENT DEVICE LICENCE RENEWAL AMERICAN AMUSEMENT,DBA ITALIAN PIE SHOPPE ACTION TO BE CONSIDERED: To approve an amusement device license renewal for American Amusement, dba Italian Pie Shoppe. FACTS: • City Code provides for the licensing of amusement device providers on at least an annual basis. Staff is in receipt of an application from American Amusement, dba Italian Pie Shoppe requesting renewal of their license. • The application has been reviewed by City staff and is in order for consideration by the Council. ATTACHMENTS: • Amusement device license attached without page number. Agenda Information Memo September 14, 1998 Eagan City Council Meeting D. ENGAGEMENT LETTER FOR AUDITING SERVICES, KERN, DEWENTER, WERE, LTD. FOR THE YEAR ENDING DECEMBER 31,1998 ACTION TO BE CONSIDERED: To approve the engagement letter with Kern, DeWenter, Viere, Ltd. to provide auditing services for the year ending December 31, 1998. FACTS: • The City exercised the RFP process for auditing services in November and December of 1995 and selected Kern, DeWenter, Viere, Ltd. as independent auditors for the three-year period covering 1995, 1996;and 1997. • The City's policy covering the selection of an independent auditor requires a Request For Proposal process covering a three year period with up to three one year annual extensions, if approved by the City Council. • The proposal being considered covers the first of the one-year extensions. • The proposed fee for auditing services for the year ending 1998 is not to exceed $27,300 which is a$900 or 3.4%increase over the 1997 fee of$26,400. • A copy of the proposed engagement letter, which is quite technical, will be made available, if any member of the City Council would like to review it. Agenda Information Memo September 14, 1998 Eagan City Council Meeting E. WINTER TRAIL MAINTENANCE CONT A TU i, fiF.RVICES ACTION TO BE CONSIDERED: Receive the bids for providing Contractual Services for the Winter Trail Maintenance Program, award the Contract to Kieger Enterprises and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On June 2, 1998 the City Council closed the public process and officially approved an expanded Winter Trail Maintenance Program that will incorporate approximately 54 miles of City trails and sidewalks. • At the preliminary Budget workshop session on August 25, the Council allocated $180,000 to provide this expanded service delivery program. • At 11:00 a.m. on Thursday, September 3, formal bids were received and opened. After reviewing the bids and evaluating the various contractor references and equipment availability for all three types of winter maintenance requirements (plowing, blowing and brooming), the staff is presenting Kieger Enterprises as the successful low bidder for favorable Council action. • The Contract is for one year with renewable one-year terms subject to mutual agreement. This allows the City to evaluate this new program of contractual services on an annual basis. It also provides some assurances to the contractor who has to commit the availability of various specialty equipment and ensures that the City does not pay inflated rates for subsequent years of a multiple-year contract. • Based on the bids received, the estimated cost per mile of trail/sidewalk to be maintained per year is $3,000/mile(approx. 11.8 % less) as compared to the figure of $3,400/mile used in preparing the 1999 budget($159,000 vs. $180,000). ATTACHMENTS: • Staff memo,pages through . MEMO - city of eagan TO: TOM COLBERT,DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART,SUPERINTENDENT OF STREETS &EQUIPMENT DATE: SEPTEMBER 8,1998 SUBJECT: AWARD OF TRAIL&SIDEWALK SNOW REMOVAL SERVICES Three proposals for trail and sidewalk snow removal were opened on Thursday, September 3, 1998 at 11:00 a.m. After checking references,all three contractors seem to be very reputable and reliable. Because of the different types of equipment that were bid,I have estimated the pieces of equipment that could be best utilized for the three different scenarios of cleaning the trails and sidewalks. Kieger Enterprises was the low bid for all scenarios(plowing,blowing, and brooming operations.) Conclusion All three contractors have acceptable equipment but TMK does not have enough machines capable of blowing snow and no brooming equipment. Gallagher bid the most equipment(10)but has only one MT trackless that is capable of cleaning the narrow sidewalks. Kieger Enterprises has the most desirable equipment for our needs and has the lowest hourly rates. Kieger has also performed our sidewalk and trail plowing during the 1996/1997 and 1997/1998 snow season. Recommendation I recommend the City accept Kieger Enterprises bid for all of the following types of equipment with accessories to be used as directed by the City. Vehicle#1 1996 Chev Pickup with reversible plow $39.00 1996 Chev Pickup with V-plow $49.00 Vehicle#2 1995 GMC 1-ton truck with reversible plow $49.00 1995 GMC 1-ton truck with V-plow $59.00 Vehicle#3 1996 John Deere tractor with V-plow $47.00 1996 John Deere tractor with broom $57.00 1996 John Deere tractor with blower $57.00 Vehicle#4 1997 John Deere tractor with V-plow $47.00 1997 John Deere tractor with broom $57.00 1997 John Deere tractor with blower $57.00 Vehicle#5 1994 Holder articulated tractor with V-plow $47.00 1994 Holder articulated tractor with broom $57.00 1994 Holder articulated tractor with blower $57.00 Vehicle#6 1994 Holder articulated tractor with V-plow $47.00 1994 Holder articulated tractor with broom $57.00 1994 Holder articulated tractor with blower $57.00 l92 COST COMPARISON FOR PLOWING EQUIPMENT FOR TRAIL AND SIDEWALK CLEANING TYPE OF EQUIPMENT TMK KIEGER GALLAGHER #of Units Bid Cost #of Units Bid Cost #of Units Bid Cost Pickup with plow 1 $60.00 1 $39/$49 2 $52.00 1 Ton with plow 1 $49/$59 - Holder or MT Trackless with plow 2 $86.00 2 $47.00 1 $72.00 Holder or MT trackless with broom 2 $57.00 1 $81.00 Holder or MT trackless with blower 2 $90.00 2 $57.00 1 $90.00 Skidsteer with plow 2 $75.00 4 $62.00 Skidsteer with broom 4 $69.00 Skidsteer with blower 4 $76.00 Tractor with plow 2 $47.00 Tractor with broom 2 $57.00 1 $48.00 Tractor with blower 2 $57.00 Loader 1 $90.00 1 $82.50 Single Axle Truck 1 $42.00 TOTAL COST PER HOUR PLOWING OPERATION $382 $237.00* $310.00 TOTAL COST PER HOUR a. $277.00* $370.00 BLOWING OPERATION TOTAL COST PER HOUR b. $277.00* $319.00 BROOMING OPERATION a. Insufficient equipment for blowing operation b. No brooming equipment bid * Low Bid 1:\37b\cost comparison for plowing equipment /3 TRAILWAY AND SIDEWALK PLOWING COMPARISION Type of Equipment Hourly Rate Cost Per hour Total Hourly Cost PLOWING OPERATION Kieger Enterprises 1 - Pickup with plow $49.00 $ 49.00 2- Holder with plows $47.00 $ 94.00 2- John Deere tractors with plows $47.00 94.00 $237.00 per hour* Gallagher's Inc. 1 - Pickup with plow $52.00 $ 52.00 1 - MT trackless with plow $72.00 $ 72.00 3- Skidsteer with plow $62.00 $186.00 $310.00 per hour TMK Construction Specialties 1 - Pickup with plow $60.00 $ 60.00 2- MT Trackless with plows $86.00 $172.00 2- Skidsteer with plows $75.00 $150.00 $382.00 per hour BLOWING OPERATION Kieger Enterprises 1 - Pickup with plow $49.00 $ 49.00 2- Holder with blower $57.00 $114.00 2- John Deere tractor with blower $57.00 $114.00 $277.00 per hour* Gallagher's Inc. 1 - Pickup with plow $52.00 $ 52.00 1 - MT trackless with blower $90.00 $ 90.00 3- Skidsteer with blowers $76.00 $228.00 $370.00 per hour TMK Construction Specialties (Insufficient equipment for blowing operation) BROOMING OPERATION Kieger Enterprises 1 - Pickup with plow $49.00 $ 49.00 2- Holder with broom $57.00 $114.00 2- John Deere tractor with broom $57.00 $114.00 $277.00 per hour* Gallagher's Inc. 1 - Pickup with plow $52.00 $ 52.00 1 - MT trackless with broom $81.00 $ 81.00 1 - Tractor with broom $48.00 $ 48.00 2- Skidsteer with broom $69.00 $138.00 $319.00 per hour TMK Construction Specialties No brooming equipment bid * Low Bid I:\37\trail&sidewalk bid comparison 251 Agenda Information Memo September 14, 1998 F. APPROVE PLANS LONE OAK ROAD ACTION TO BE CONSIDERED: To approve the resolution accepting the plans for the proposed improvement of Lone Oak Road (County Road 26), from Neil Armstrong Boulevard to Lone Oak Drive and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Lone Oak Road, from Neil Armstrong Boulevard to '/o mile east of Trunk Highway 55, is scheduled for an upgrade to a four-lane divided urban street section in 1999. Dakota County has tentatively scheduled the contract award for October 19, 1998. • Lone Oak Road is a County State Aid Highway and is accordingly eligible for reimbursement of construction costs through the Minnesota Department of Transportation (Mn/DOT), State Aid. • The County has submitted plans to Mn/DOT for approval of the reconstruction of this street section within the City of Eagan. • Mn/DOT will not approve the street design and the reimbursement of State Aid funds without the assurance that the City has approved the plans for the proposed road improvement. ATTACHMENTS: Plan Approval Resolution,page�. RESOLUTION LONE OAK ROAD (COUNTY RD. 26) WHEREAS,plans for SAP 19-626-12, showing the proposed alignment,profiles, grades and cross-sections for the construction,reconstruction or improvement of County State Aid Highway No. 26 within the limits of the City as a State Aid Project have been prepared and presented to the City. NOW,THEREFORE,BE IT RESOLVED: That said plans be in all things approved. Dated this , day of , 19 CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION State of Minnesota County of Dakota City of Eagan I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of Eagan at a meeting thereof held in the City of Eagan, Minnesota, on the day of , 19_, as disclosed by the records of said City in my possession... City Clerk Agenda Information Memo September 14, 1998 G. CONTRACT 98-16,WESCOTT WOODLANDS STREET & UTILITY IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 1 to Contract 98-16 (Wescott Woodlands — Street and Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 98-16 provided for the upgrade of the existing gravel Wescott Woodlands to city standard with concrete curb and gutter as well as the installation of new water main, sanitary sewer, and storm sewer. • The improvements detailed in the change order address the addition of sanitary sewer south of the proposed cul-de-sac at the driveway entrance to Carriage Hills Golf Course. • These improvements were included as part of the original proposal as Schedule 9. Due to the waiver of assessment agreements not being signed at the time of the bid award, these items were withheld from the bid package. • The affected property owners (Vinge) have signed the waivers for the assessment of the cost of this work. This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for an additional cost of$11,351.60 (2.0% of original contract). The associated cost will be included within the assessments to the adjacent property owners. ATTACHMENTS: Change Order No. 1, pages through 07 d . CITY OF EAGAN CONTRACT#: 98-16 CHANGE ORDER#: 1 PROJECT#: 742 DATE: August 24, 1998 PROJECT NAME: Wescott Woodlands Street and Utility Improvements PROJECT DESCRIPTION: Street and Utility Improvements including: Concrete curb and gutter, bituminous pavement, watermain, sanitary sewer, and storm sewer. CONTRACTOR: S.M. Hentoes & Sons, Inc. ENGINEER: Howard R. Green Company PO Box 69 1326 Enerav Park Drive Jordan, MN 55352-0069 St. Paul, MN 55108 DESCRIPTION OF CHANGE ORDER WORK: The City did not award Schedule No. 9—Sanitary Sewer south of the Cul-de-Sac with the original award. The Scope of this sewer installation is being revised by this Change Order to • reflect the property owners request that the sanitary sewer be extended only 121 LF south of the cul-de-sac. JUSTIFICATION FOR/PURPOSE OF CHANGE ORDER: Property owner feed back on their sanitary sewer needs reduced the scope of this work. DESCRIPTION OF WORK ITEMS: See attached schedule. O:\Proj1803640J\ChangeOrder*1 CITY OF FAGAN CONTRACT STATUS TIME/COMPLETION DATE AMOUNT Original Contract: July 1, 1999 $555,677.44 Change Order: July 1, 1999 $ 11,351.60 Subtotal of Previous Change Orders: $ 0.00 This Change Order: $ 11,351.60 New Subtotal of All Change Orders: $ 11.351.60 Revise Contract: $567.029.04 Percent Increase or Decrease for this Change Order to Original Contract Amount: +2.04% Percent Increase or Decrease for Total of All Change Orders to Original Contract Amount: +2.04% RECOMMENDED FOR APPROVAL: By: { \� Date• 9 By: La Dater- Project Manager Contractor By; (,cam-_ Date:�g�8 City Department Manager City of Eagan Council Action: Mayor: Clerk: Date: DISTRIBUTION 1 —City 2—.Contractor 1 — Engineer 0AProj\803640J\Change0rder#1 / CHANGE ORDER NO. 1 FOR: WESCOTT WOODLANDS(803640j) CITY OF EAGAN,MINNESOTA TILM SCHEDULE 9.0 SANITARY'SEWER-SOUTH OF CUL-DE Sar 1 GRANULAR FOUNDATION MATERIAL TON 10.00 0.01 0.10 2 8"PVC SDR26(14'-16'DEEP) LF 20.00 17.50 350.00 3 8"PVC SDR26(16'-18'DEEP) LF 31.00 22,00 682.00 4 8"PVC SOR35(14-16'DEEP) LF 25.00 17.00 425.00 5 8-DIP(18-20'DEEP) _ LF 20.00 32.75 655.00 6 8"DIP(26.28'DEEP) LF 25.00 44.50 1,112.50 7 48"DIAMETER SANITARY MANHOLE,0'-8'DEEP EA 3.00 1,379.00 4,137.00 8 48"DIAMETER EXTRA DEPTH MANHOLE,>8'DEE LF 34.00 70.00 2,380.00 9 MANHOLE DROP SECTION(OUTSIDE DROP) EA 1.00 350.00 350.00 10 MANHOLE DROP-EXTRA DEPTH,>2 LF 7.00 180.00 1,260.00 T SCHEDULE 9.0 SANITARY SEWER-SOUTH OF CUL-DE-SAC—TOTAL 11,351.60 T CHANGE ORDER NO.1—TOTAL $11,351.60 n:%clerica1180364000#1 0 1 Agenda Information Memo September 14, 1998 H. CONTRACT 95-DDD,EAGAN PROMENADE ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 95-DDD (Eagan Promenade — Streets and Utilities) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Eagan Promenade was constructed at the northeast corner of the intersection of Yankee Doodle Road and Denmark Avenue to serve the new commercial development. This development required the construction of streets and the installation of sanitary sewer, water main, and storm sewer, which was performed privately by the developer under the terms and conditions of the development contract agreement. • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provision. I. CONTRACT 97-GG, EAGANDALE CENTER INDUSTRIAL PARK NO, 13 ACTION TO BE CONSIDERED: To acknowledge the completion of Contract 97-GG (Eagandale Center Industrial Park No. 13 — Utilities) and authorize perpetual City maintenance subject to warranty provisions. FACTS: • Eagandale Center Industrial Park No. 13 was constructed at the southeast corner of the intersection of Lone Oak Road and Lexington Avenue to serve the industrial development. This development required the installation of sanitary sewer and storm sewer, which was performed privately by the developer under the terms and conditions of the development contract agreement. • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provision. a � Agenda Information Memo September 14, 1998 J PROJECT 749.EAST HIGHWAY 55 SOUTH FRONTAGE ROAD ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report for Project 749 (East Highway 55 South Frontage Road—Street Improvements). FACTS • The reconstruction of the frontage road is programmed for 1999 in the 1998-2002 5-Year CIP. • The frontage road is located on the south side of Trunk Highway 55 east of the interchange with Trunk Highway 149. • Based on this CIP schedule, it would be appropriate for the City Council to authorize a preparation of a Feasibility Report to further refine the scope, cost, schedule and method of financing the reconstruction of this street. The early preparation of this report will allow the City to apply for MnDOT funding through the Local Initiative Municipal Agreements Program for fiscal year (FY) 2000. If the funding application is successful, a contract could be awarded after July 1, 1999. Agenda Information Memo September 14, 1998 Eagan City Council Meeting K. PROJECT 750, HIGHWAY 55 & BLUE WATER RD. (ACCESS MODIFICATIONS AND NEW FRONTAGE ROAD) ACTION TO BE CONSIDERED: Authorize the preparation of a feasibility report for Project 750, Highway 55 & Bluewater Road (Access Modifications and New South Frontage Road—Street Improvements). FACTS • The City has entered into a Joint Powers Agreement with MnDOT to perform an access modification study for Hwy. 55 from Lexington Avenue/Blue Gentian Road to Inver Grove Heights as part of the overall Grand Oak Business Park traffic study. • The preliminary results of this study indicate that a new frontage road should be built along the south side of Hwy. 55 from Lawrence Avenue/Blue Water Road to Hwy. 149/Commers Drive as a result of reducing and/or restricting the many private driveways. There may be an opportunity for MnDOT to participate in the cost if a Feasibility Report accompanies an application. • It would be appropriate for the City Council to authorize a preparation of a Feasibility Report to further refine the scope, cost, schedule and method of financing these improvements. The early preparation of this report will allow the City to apply for MnDOT funding through the Local Initiative Municipal Agreements Program for fiscal year (FY) 2000. If the funding application is successful, a contract could be awarded after July 1, 1999. 93 Agenda Information Memo September 14, 1998 Eagan City Council Meeting L. FINAL PLANNED DEVELOPMENT OPMENT D FINAL SU DIVIsI0 (EAGAN WOODS OFFICE PARK 2ND ADDITIONI OCB FAT T O ACTION TO BE CONSIDERED: ➢ To approve the Final Planned Development for a 98,314 square foot office building to be located west of Pilot Knob Road and east of Lost Spur Country Club in the NE '/4 of Section 4. ➢ To approve the Final Subdivision (Eagan Woods Office Park 2nd Addition) consisting of one lot and three outlots located west of Pilot Knob Road and east of Lost Spur Country Club in the NE '/4 of Section 4. FACTS: ➢ The Preliminary Planned Development and Preliminary Subdivision were approved by Council action on May 15, 1995. ➢ Staff anticipates that the financial guarantees and Development Contract and Planned Development Agreement will be in order and ready for execution at the forthcoming September 14th Regular City Council meeting. ATTACHMENTS: (2) ➢ Final Site Plan,page ➢ Final Subdivision drawing,page a � �`.��_`•s��w� fir• ��i,�,`-`��lt � '°tC + " . �'�"'� if 4-: �}�Win`'' 1 ,` �p1► �1� .. ♦ �i rji� � h Ln N IW N W = r,f nv.rrf)/ M'Yd/ UV e V WU V) I.�C` rf Z ZZz N — 1I 111 i�\ n 3 to = a o 'I ll U M f'1.91AG AOI1 V W 2 1i Ln Ln all - -_` z s I E � � EO W,= Ln ` l is ' I a' � Q g8� sS• �'; � _ 0 T- Sit irn / _ ---- a r aiJn DJ/ a, s<3 —ranv well- aI ?'Jb' F.':�H�_..'d Jr• •.'.Y fur i N u r--- ws, Jg _ 8� g oror IO MY i ioYii r 9 t a4w . [9651 ' r,b'9t \\` g709J Ii{➢r J.,Rl p+lir)I.NI 3�h W # t? O 3 : ;8d lA �• I N b ,nw,ia..y p yD,,,, M s a x I �I � 'k O ^� .. 18i I �" e I ZO'ssL \ PI.-.00N! LL O 6,41 .. � ,.I,r ` \\ x f-Ec i A SV3fZ S•3�\ ry�'UO fg00I MrD17 — �w �••ma'aor.murso. A I—— _t 9ft — J $ 1 s W 6.3(I-� r — I JLNOo f � / n I I 3.SZ.9IA0 Q / •°��/ ti l I 1 9r Jzr I f \ Q 1 O V .00 0-0.1 ;o `�'� aNN4)n(ur0 /dar➢1FIf/Sti M Agenda Information Memo September 14, 1998 Eagan City Council Meeting M. FINAL PLAT (CLIFF LAKE SHORES 2ND ADDITION)—HOFFMAN HOMES ACTION TO BE CONSIDERED: To approve the Final Plat for Cliff Lake Shores 2nd Addition located south of Cliff Lake Road and west of I-35E in the SW quarter of Section 29. FACTS: • The replat will allow development of the final four units, meeting required setbacks. • The aforementioned property was originally platted in 1995 with the anticipation that Hoffman Homes would ultimately acquire the Boesel farm located in the center of the subdivision to develop six additional townhome units. • Hoffman Homes is requesting a replat of a portion of this property so the final four units intended for the Cliff Lake Shores Addition can be constructed prior to acquisition of the farm property. ATTACHMENTS: (2) Cliff Lake Shores 2nd Addition plat drawing, page. Original plat drawing, page. a� R 11 it ..4 ZL• lotF fir • j�t � � c;n • i w j : U.i Eil „i t,J. , ,,ter ..' ��.• s' (r� , 0 r J ,i , 'a.�1 Gr•. `7• \ , r w k F rJ • l w . '��rtii".. -arI~~�•-�� Y ••� ;jv.� ,ly, s ••• I /tR ,fit f ' ��+��' '\ ``J`'�/A a�t fid � J r'r � ?±�• • � , • J •� • ; 00 i y 'r r • ' . .. '{ ' " f1 M O t ��h, +r raw /'r•'-., I Y , Rq• rFt r r waw • i 1 ,\ ~ r4 r- «'t Y/ `�• oe '� tt l • ° •f i IQ 1 uj Jk • i[a +ci' , et7 t ft. ' I��\ �t'1'1 to • ,1 UAW*I1�is:� N. iia p �%% •` i \ ��\.�� k A r 1 .a �, , ` /� • iii . >t 64 orw jot n •1 , r e• , rl I �.., 1 1 ars �f•,r.�l•��'•--..-�- � wiry � IAL ' i,•� • Mtn 11 v_J•J 1 _j 1 v 1 .J_Jr 1t: I I , = ' ` i t bill, Q y "J OC1 W << _ 0 ' T / UJ It* �IL, Won ` �\\\ +� w V 4 4b / 1 //v/+J lJ w Of• ��" = i LM l�� • e afM6 ,i� a N. CONTRACT WITH LIFEWORKS SERVICES. INC. ACTION TO BE CONSIDERED: To approve a contract renewal with Lifeworks Services Inc. for the period of 8/25/98 to 8/25/99 and authorize signature. FACTS: • Lifeworks provides employment opportunities for physically and mentally challenged adults. • The City of Eagan has contracted with Lifeworks for the past nine years to provide janitorial services in park buildings on a part-time basis. • Lifeworks provides an on-site supervisor and all necessary insurance. • The proposed hourly rates under the new contract will be $8.15 an hour until January 1, 1999 and $8.65 an hour thereafter. The hourly rate includes wage, overhead, and insurance. The 1998 rate was $7.75 an hour. The rate is prorated depending upon the predetermined ability of each worker. • The average annual cost of$2,500 to $3,000 has been incorporated into the Park and Recreation Department operational budget. ATTACHMENTS: Enclosed on pages through is a copy of the proposed contact. 30 Lfie-VORKS Services for people with disabilities, Formerly Dakota,Inc. Nonprnfit organization Equal(Opportunity Employer for business,and the community August 20, 1998 Paul Olson Eagan Parks and Recreation Department 3830 Pilot Knob Road Eagan, Minnesota 55121 Dear Paul, This year we will celebrate our tenth year of working for the City of Eagan and we want to say thank you for this continued relationship. We continue to believe that the tasks this job provides are perfect for the group of workers performing them. We also believe that our workers make a valued contribution to the park appearance. Tasks Workers will: • perform various janitorial tasks Support Services Lifeworks Services, Inc. will provide the Eagan Park Department with information and support designed to: • introduce people with disabilities to the workforce • help non-disabled employees understand and accept people with disabilities as coworkers Training and Supervision Eagan Park Department will: • monitor quality and quantity standards • participate in performance evaluation • provide direction from Paul Olson or his designee • meet regularly to share pertinent information Lifeworks Services,Inc. 1380 Corporate Center Curve Suite 305 Eagan,MN 55121 tel � I 612.454.27 32 / fax 612.454.31:4 August 20, 1998 Eagan Parks Page two Lifeworks Services, Inc. will: • train workers and assure production quality • find suitable replacements for job vacancies Eagan Park Department may add additional tasks at a later date. Equipment Eagan Park Department will supply: • work space and necessary equipment Work Schedule Schedules will be discussed at the beginning of each season and will reflect: • mutually agreed upon hours and days • mutually agreed holidays based on Eagan Park's and Lifeworks Services, Inc.'s calendar Liability Liability for Lifeworks Services, Inca personnel, including workers with disabilities and job coaches, will be the responsibility of Lifeworks Services, Inc. unless the injury or accident is the result of Eagan Park Department negligence. Method of Payment Lifeworks Services, Inc., as employer of record, will: • bill Eagan monthly • charge the hourly cost of$8.15 per 100% worker (i.e. the hourly productivity of a worker who has no disability) (this reflects a $6.21 hourly wage plus overhead costs) until January 1, 1999. • charge the hourly cost of$8.65 per 100% worker (i.e. the hourly productivity of a worker who has no disability)(this reflects a $6.58 hourly wage plus overhead costs) until August 25,1999. • review the worker's rate of pay at six month intervals as required by the Department of Labor • charge 6.5% Minnesota Sales Tax 3c2 August 20, 1998 Eagan Parks Page three Method of Payment (continued) City of Eagan will: • remit payment to Lifeworks Services, Inc. within 15 days of receipt of invoice Guarantee and Approval If this proposal agrees with your understanding, please sign and return one copy. A copy is enclosed for your records. This agreement will remain in effect for one year from 8/25/98 and may be evaluated after 60 days and any time thereafter. Either party may cancel at any time by giving the other party four weeks prior written notice. Thank you. Please call me or at 454-2732 with any questions. Sincerely, r,e� )Y�A r Kathy Pengelly Contract Manager Lifeworks Services, Inc. Accepted on behalf of Lifeworks Services, Inc.: By- Date:— Accepted y-Date:Accepted on behalf of the City of Eagan Parks and Recreation Department: By: Title: Date: 33 Agenda Information Memo September 14, 1998 Eagan City Council Meeting O. PERMIT RENEWAL, MICHAEL KROLICK TO OPERATE MOTORIZED GOLF CART ACTION TO BE CONSIDERED: To approve a permit renewal to operate a motorized golf cart on designated streets for Michael Krolick. FACTS: • City statutes allow mobility impaired persons to operate golf carts on City streets upon approval of an application for a permit for this activity. • Mr. Michael Krolick has make application for such a permit. • The Police Chief has given approval for this renewal permit. ATTACHMENTS: • Application enclosed without page number. 3Y Agenda Information Memo September 14, 1998 City Council Meeting P. APPROVE Change Order #4, Civic Arena FOR COUNCIL ACTION: To approve Change Order #4 for the Civic Arena,which include changes to accommodate high school team room. Additional cost to the project is$294.00 and the cost associated with the team rooms is$6,191.00 for a total change order of $6,485.00. FACTS: • Delete installation of brackets and hooks in team locker ($ 540.00) rooms. Staff or volunteers to install. (Gladstone) • Paint exterior of locker room addition. This addition was left unpainted at the time of work stoppage. Its unpainted finish contrasted with the existing building and was not appealing to the adjacent neighbors. (Rainbow) 540.00 • Revision to the entry lights for metal halite fixtures to match and be uniform with existing entrance (EMI) 428.00 • Volunteer and staff installation of glass and players boxes for dasher board system (Becker) (3,700.00) • Soil correction work, as contained in the contract,was determined to be unnecessary once the project was underway. (King) (1,585.00) • A change in the installation of the elevator was required to compensate for the original layout. $862 for saw tooth cutting the opening (Nelson) and$320 for all the caulking (Carcionfini) 1,182.00 • Relocation of the existing electrical panel in the upper level was required to provide clearance for the construction of the bathroom addition. (EMI) 1,594.00 35- i • Relocation of an electrical transformer placed at floor level had to be relocated to the crawl space in the meeting room. 500.00 • The change from a proposed natural gas resurfaces to an all electric one resulted in the need to provide an electrical hook-up for the new charger (EMI) 785.00 • An omission was made in the construction documents for providing electrical hook-ups for the handicap door access. Hardware and door frames were specified,but the electrical connection was overlooked. (EMI) 1-10000 Net total of changes to cost of project: $ 294.00 • The Council approved the high school's use of the locker room. Construction Directives were given to three contractors for underground plumbing, pre-cast cutting of a door opening and door frames to be supplied. $6,191.00 Total Change Order #4 S6,485.00 CONCERNS: None ATTACHMENTS: None 34 Agenda Information Memo September 14, 1998 Eagan City Council Meeting Q. APPROVE CHANGE IN ON-SALE BEER LICENSE FOR DONALD M. LARSEN (PARKVIEW GOLF COURSE) TO A LIMITED LIABILITY CORPORATION ACTION TO BE CONSIDERED: Approve change in on-sale beer license for Donald M. Larsen(Parkview Golf Course p P � ) from sole proprietorship to a limited liability corporation. FACTS: • Mr. Donald Larsen, individual owner of Parkview Golf Course, is requesting the change in ownership of the on-sale beer license from Donald Larsen to Parkview Golf Club, LLC. • Donald Larsen is a 100% owner of Parkview Golf Club, LLC; therefore, a police investigation was not necessary. All other applications and information have been received and reviewed by staff. ATTACHMENTS: • License application attached without page number. 3� Agenda Information Memo September 14, 1998 R, CONTRACT 98610, THOMAS LAKE OUTLET CONTROL, STORM SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 1 to Contract 98-10 (Thomas Lake Outlet Control — Storm Sewer Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 98-10 provided for the replacement of the existing submerged pipe outlet with a weir outlet structure on Thomas Lake. • The revisions detailed in the change order address the extension of the completion date for the project from September 18, 1998, to October 16, 1998. • The time extension is being requested due to the use of a pre-cast concrete structure in lieu of a cast-in-place structure. The pre-cast structure was a special order for the concrete structure manufacturer and delayed the start time due to its late delivery to the site. The use of the pre- cast structure will reduce the amount of time that work will be done within the lakeshore limits. • This change order has been reviewed by the Engineering Division and found to be in order for favorable Council action. • The change order provides for no additional cost to the project. 3g Agenda Information Memo September 14, 1998 Eagan City Council S. MODIFICATION OF PRELIMINARY PLANNED DEVELOPMENT CONDITIONS,HOME DEPOT ACTION TO BE CONSIDERED: • To approve a change to the condition of the Preliminary Planned Development regarding the exterior building materials for Home Depot. FACTS: • The City approved a Preliminary Subdivision and Preliminary Planned Development for this project earlier this summer. One of the conditions of the Preliminary Planned Development approval required that color pigmentation be integrated into the precast masonry panels and not applied to the surface. • Home Depot presented plans for a building constructed of brick and painted precast masonry.. Since paint is applied to the surface, the condition precludes painted precast concrete. However,because of other more controversial issues, the developer overlooked this condition during the City Council meeting and has since brought it up to staff during the execution of the Preliminary Planned Development Agreement. ISSUES: • It was a concern about the durability and maintenance of the material that led to the condition being placed on the Preliminary PD. After researching alternatives and obtaining samples, staff has concluded that the painted precast should be acceptable and is in keeping with the exterior materials of the Promenade and therefore, the condition should be dropped from the Preliminary PD approval. 3 Agenda Information Memo September 14, 1998 PUBLIC HEARINGS A. PROJECT 747,TH 149 & TH 55/OAKVIEW CENTER STREET/SIGNALIZATION IMPROVEMENTS ACTION TO BE CONSIDERED: To close the public hearing and approve/deny Project 747 (TH 149 and TH 55/Oakview Center — Street/Signalization Improvements) and, if approved, authorize the preparation of detailed plans and specifications. FACTS: • Oakview Center is proposed to be located north of the south junction of Highway 149 and Highway 55. The development would have access from a public street which would become the fourth leg of the TH 149/TH 55 intersection. • The proposed improvements include street intersection improvements, including traffic signal revisions, at this intersection of Highway 149 and Highway 55. MnDOT is requiring the construction of a right-turn lane on north-bound TH 55 and a left-turn lane on south- bound TH 55 with the proposed development, as well as the revision of the signals at said intersection to allow the addition of the fourth leg. • On June 4, 1998, City staff received a petition from the developer of the Oakview Center Addition, Holiday Stationstores, Inc., requesting that the improvements be constructed as a public improvement. • On June 16, 1998, the City Council authorized staff to prepare a feasibility report considering the street and signalization improvements for the Oakview Center development. • On August 18, the feasibility report for Project 747 was presented to the City Council and a public hearing was scheduled for September 14. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. In addition, an informational meeting was held on August 31, to present the feasibility report to the developer and neighborhood and provide any additional information of interest to the property owners. Of the parcels invited, 3 people attended representing 2 properties. ATTACHMENTS: n • Feasibility Report,pages through • Minutes from informational meeting,page SIP and 4 O TH 149 and TH 55 Oakview Center Intersection Improvements City of Eagan Minnesota City Project No. 747 SEH No. A-EAGAN9808.00 August 18, 1998 TH 149 and TH 55 Oakview Center Intersection Improvements City of Eagan, Minnesota City Project No. 747 SEH No. A-EAGAN9808.00 August 18, 1998 I hereby certify that this Report was prepared by me or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. zb&� EZL� Date: August 18, 1998 Reg. No.: 20609 Reviewed by: SEH ate Reviewed by: 7//C ` 6 Public Works Dept. U Date Reviewed by: a - UD AS Fi ce Dept. Date Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive 200 SEH Center St. Paul, Minnesota 55110 (651) 490-2000 August 18, 1998 RE: Eagan, Minnesota Intersection Improvements TH 149 and TH 55 Oakview Center City Project No. 747 SEH No. A-EAGAN9808.00 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor and City Council: Enclosed is our report for the TH 149 and TH 55 Intersection Improvements, City Project No. 747. The report discusses the proposed intersection improvements and presents cost estimates for these improvements. In addition, estimated assessments have been included. We would be pleased to meet with you at your convenience to discuss this report. Sincerely, i� Steven F. Heth, P.E. Project Manager wrc F:\projectskfkaganMOMth I49.wpd LI-3 Table of Contents Certification Page Letter of Transmittal Table of Contents Page Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Proposed Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Traffic Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Feasibility and Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Easements/Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 � Cost Estimate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Assessment Financing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Project Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Revenue Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 TH 149 and TH 55-Oakview Center A-EAGAN9808.00 City of Eagan, Minnesota Page i List of Appendices Appendix A Preliminary Cost Estimates Appendix B Preliminary Assessment Roll Appendix C Exhibits TH 149 and TH 55-Oakview Center A-EAGAN9808.00 City of Eagan, Minnesota Lam,, Page ii August 18, 1998 Intersection Improvements TH 149 and TH 55 Oakview Center City of Eagan, Minnesota Introduction The proposed Oakview Center development location is at the intersection of TH 149 and TH 55.The development proposes to gain access to TH 55 at the location of the intersection. The developer has requested that the feasibility of the access be studied and that associated costs for improving the intersection be estimated. Scope The existing intersection of TH 149 and TH 55 is presently a tee intersection. The proposed Oakview Center development will gain access at this intersection by adding the fourth leg to the intersection. To safely handle traffic turning into the development, a right turn lane from northbound TH 55 and a left turn lane from southbound TH 55 will be added. The existing signal system will also be revised to support the new configuration. Proposed Improvements The proposed right turn lane will begin 400 feet south of the existing intersection. This includes 180 feet for lane width development. The existing shoulder will be relocated to the outside edge. The proposed left turn lane will begin 400 feet north of the existing intersection. This includes 180 feet of lane width development and 300 feet of vehicle storage at the intersection. The entire lane will be located in the existing center median. A-EAGAN9808.00 6 Page 1 V Traffic Signals The inplace signal system at Trunk Highway 55/Trunk Highway 149 South Junction is a fully actuated permanent signal system,with overhead signal indications and Emergency Vehicle Preemption (EVP) for each intersection approach. The signal system was fully revised to the current setup within the past 5 years to accommodate previous intersection construction, and much of the inplace signal equipment is in accordance with current Mn/DOT standards. With the addition of a fourth intersection approach, significant modifications to the signal system will be required. These modifications will include the following: • Relocation of the mast arm and pole on the northwest corner of the intersection to accommodate the installation of the new intersection approach, • Installation of two new mast arms and poles, for the new southbound approach(replacing an inplace pedestal pole on the southwest corner of the intersection), and for the northbound approach, • Installation of a longer mast arm on the inplace signal pole (on the southeast corner) to accommodate the installation of a left turn signal for eastbound traffic, and • Miscellaneous conduit, cable, loop detector, handhole and other signal materials installations to accommodate the revised intersection movements and geometrics. Operation of the inplace signal system can be maintained during much of the construction. Short term turn-offs of the signal system will be required in order to complete the revisions. Coordination with the road reconstruction work will be necessary to minimize turn-offs of the signal system during construction. Feasibility and Recommendations This project is necessary to provide safe and efficient access to the proposed development. This project is cost effective in that it utilizes an existing intersection rather than creating a totally new intersection. This project is feasible from an engineering standpoint. Easements/Permits All plans for this project will require Mn/DOT review and approval. A permit from Mn/DOT will be required. TH 149 and TH 55-Oakview Center A-EAGAN9808.00 City of Eagan, Minnesota Page 2 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on 1998 construction costs and include 10 percent contingency and indirect costs of 30 percent for legal, administration, and engineering. A summary of costs is as follows: Roadway Construction • Aggregate Base and Bituminous Surfacing . . . . . . . . . . . $120,050 • Signal Modifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . $127,400 Assessments Assessments are proposed to be levied against the benefitting property in accordance with the City of Eagan's assessment policy. A preliminary assessment roll is included in Appendix B. Commercial City Assessed Ratio Roadway Construction 0% 100% Signal Modifications 0% 100% Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full or a portion of the assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over 15 years with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule would result based on a 7 percent interest rate for the assessed amounts: Principal Interest Cost Per Year Per Year Per Year First Year $16,497 $24,539 $41,036 Second Year $16,497 $16,167 $32,664 Fifteenth Year $16,497 $1,155 $17,652 TH 149 and TH 55-Oakview Center A-EAGAN9808.00 City of Eagan, Minnesota n Page 3 Project Schedule • Present Feasibility Report to City Council/ Order Public Hearing . . . . . . . . . . . . . . . . . . . . . . August 18, 1998 • Public Hearing . . . . . . . . . . . . . . . . . . . . . . . . September 14, 1998 • Approve Plans and Specifications . . . . . . . . . . . December 1, 1998 • Award Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . January 5, 1999 • Project Completion . . . . . . . . . . . . . . . . . . . . . . . . . May 30, 1999 • Final Cost Report . . . . . . . . . . . . . . . . . . . . . . . . . . . June 15, 1999 • Final Assessment Hearing . . . . . . . . . . . . . . . . . . . . . . . . July 1999 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessments Contribution Turn Lanes $120,050 $120,050 $0 Signal Modifications $127,400 $127,400 0 Total $247,450 $247,450 $0 TH 149 and TH 55-Cakview Center A-EAGAN9808.00 City of Eagan, Minnesota Page 4 Appendix A Preliminary Cost Estimates So Engineers Cost Estimate Proposed Signal Revisions T.H.55 at T.H.149 South Junction Eagan, Minnesota Prepared by JMG (SEH) on 8/18/98 Estimated Estimated Estimated Item Quantity Unit Cost Total Cost Salvage and Install Pole and Mast Arm 1 $2,000 $2,000 Remove Foundation 3 $500 $1,500 PAI 00 Foundation 3 $1,500 $4,500 Revise Type 20A to Type 10A and 10B 1 $1,000 $1,000 Type 10B 2 $1,200 $2,400 Pedestrian Push Button and Sign 3 $100 $300 Revise Overhead Signal to 4 Section Signal 1 $800 $800 PVC Handhole (metal cover) 6 $600 $3,600 78 mm Rigid Steel Conduit 90 m $50 $4,500 53 mm Non Metallic Conduit 150 m $15 $2,250 Salvage Miscellaneous Materials 1 $3,000 $3,000 Type PA100-A-13.7 2 $9,500 $19,000 Three Section Overhead Signal 2 $650 $1,300 Four Section Overhead Signal 1 $800 $800 Type 10A 1 $1,000 $1,000 One Way EVP Detector and Light 1 $600 $600 Salvage and install 2 Way EVP Detector 1 $200 $200 13.7 Meter Mast Arm 1 $4,000 $4,000 Salvage and Install Overhead Pole 1 Items 1 $1,500 $1,500 Pedestal Pole and Base 1 $500 $500 Pedestal Foundation 1 $500 $500 Type 1 A 1 $800 $800 Salvage and Install R9-3a Signs 3 $100 $300 Salvage 9.1 meter Mast Arm 1 $1,000 $1,000 Type 'D' Signs 3 m2 $300 $900 12/c#12 Cable 500 m $6 $3,000 3/c#12 Cable 500 m $3 $1,500 2/c#14 Cable 600 m $2 $1,200 3/c#20 Cable 500 m $2 $1,000 1.7 x 1.7 Loop Detectors (PVC) 5 $600 $3,000 2-1.7 x 1.7 Loop Detectors (PVC) 2 $800 $1,600 Traffic Control 1 $1,500 $1,500 Sub Total $71,050 Miscellaneous 10% $7,105 $7,105 Sub Total $78,155 Mobilization 5% $3,905 $3,905 Sub Total $82,060 15 Percent Markup (for Construction) $12,310 Estimated Total $94,370 35 Percent Markup (Contingencies, $33,030 Engineering, etc.) Total Estimated Signal Revision Costs $127,400 City of Eagan TH 149 and TH 55 Intersection Improvements City Project No. 747 Roadway Costs Estimated Estimated Unit Estimated Item Unit Quantity Price Cost Mobilization L.S. 1 3,100.00 3,100.00 Common Excavation C.Y. 2538 5.50 13,959.00 Subgrade Replacement C.Y. 770 5.50 4,235.00 Class 5 Aggregate Base C.Y. 770 15.00 11,550.00 30" RCP L.F. 160 38.00 6,080.00 30" Flared End Each 2 1,100.00 2,200.00 Bituminous Base Ton 765 25.00 19,125.00 Bituminous Binder Ton 255 25.00 6,375.00 Bituminous Wear Ton 193 28.00 5,404.00 Tack Gal. 237 1.50 355.50 Concrete Curb & Gutter L.F. 180 20.00 3,600.00 Class 3 Aggregate Shoulder C.Y. 172 15.00 2,580.00 Class 5 Aggregate Shoulder C.Y. 172 15.00 2,580.00 Topsoil C.Y. 320 8.00 2,560.00 Seeding Acre 0.5 500.00 250.00 83,953.50 10% Contingency 8,395.35 Subtotal 92,348.85 30% Engineering,Legal, & Fiscal 27,704.66 Total $120,053.51 09/08/98 TH149FIN.WK4 SEH No. A-EAGAN9808.00 Appendix B Preliminary Assessment Roll 53 Preliminary Assessment Roll Oakview Center TH 149 and TH 55 Intersection Improvements Name PIN Total Oakview Center 10-01200-010-25 $247,450 S Appendix C Exhibits i Ss '�! Y 650 ' NTUMTATE 494 500 sue oamx wtc• 1 2600 1 1 ; 2 I PROJECT LOCATION Dom SVT. 1 ST. PLE�QiGTON 1 ' 1 ` I ' 1 , � t t ' LM 0"waw 70 Lae oNc lew I -" - -- - --- Co-ra --- 1 - 3000 auBVEw oR I APOUO ROAD U.S ,� 1 } U 1 OFFICE I CT. h LA. 3200 & KnAI oR HLLSDE $ CT. c 1 Q 1 1 a r s CT. ILF aoAo I10 1 ® � i -= 3400 \ I eo 51 , , �l i� CTI CAAMOE Kcs TT � I GOLF COLRW TR. V1 g ^ WY PARK I wu„E„ Q \"T cr•/ i wp � ; ~T ^j �• , Lj; TR � _ M sT.Anru+as ; LK Lx 13 3600 FMO, tCT. T � W WA ( CT. ObE1l.00K P4 90IJIH CR �1 O. T.H. 55 AT T.H. 149 FILE N0. PROPOSED SIGNAL REVISIONS AEAGAN9808DWG.N0. � �� EAGAN, MN 1 op:W.IVYMY MiiY N uCi�N,Nk uGf i0P Q i\OUW iWi kM� SSR n o n t � 1i y I � � 1 1 zw o z �. \\ N 3 co \ z n s� �o J PROJECT 747 NEIGHBORHOOD INFORMATIONAL MEETING T.H. 149 & T.H. 55 INTERSECTION— OAKVIEW CENTER STREET & SIGNALIZATION IMPROVEMENTS MONDAY,AUGUST 31, 1998 4:30 P.M. CONFERENCE ROOM 1A & 1B MINUTES Attendance: Russ Matthys, City Engineer; 3 people representing 2 properties (see attached sign- in sheet). I QUESTIONS/CONCERNS/DISCUSSION: Most of questions were in regards to Project 668, Lone Oak Road, from Lexington Avenue to east side of T.H. 55 and the future continuation of Lone Oak Road improvements to County Road 63 (Argenta Trail). Some questions were asked about the Oakview Center site proposal. City Engineer Matthys presented the scope of Project 747 to the attendees and received no questions directly related to the proposed public improvement. �V INFORMATIONAL MEETING TH55 & 149 (OAK VIEW CENTER) MONDAY, AUGUST 31, 1998, 4:30 P.M. NA ADDRESS 2. ZU 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. KFORMS/Sign-In Agenda Information Memo September 14, 1998 B. PROJECT 720,EAGAN BUSINESS COMMONS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for Project 720 (Eagan Business Commons — Street and Utilities) and authorize its certification to Dakota County for collection. FACTS: • Project 720 provided for the construction of the streets and utilities within the Eagan Business Commons, an industrial development located northwest of the intersection of Trunk Highways 55/149 and Lone Oak Road. • The final assessment roll was presented to the City Council on August 18, 1998, with a public hearing being scheduled for September 14 to formally present the final costs associated with this public improvement to the affected benefiting properties. • All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. In addition, an information sheet was mailed with the notices to present the final costs to the property owners and provide any additional information of interest to the property owners. Of the parcels being assessed, no owners contacted city staff with additional questions. • Through the terms of the Development Contract Agreement for the Eagan Business Commons, the Developer and Owner have waived any objections to the Final Assessments. ATTACHMENTS: • Final Assessment Roll Summary,page_�. FINAL ASSESSMENT HEARING PROJECT HEARING DATES NUMBER- 720 ASSESSMENT- September 14, 1998 NAME- Eagan Business Commons IMPROVEMENT- June 3. 1997 IMPROVEMENTS INSTALLED AND/OR ASSESSED F.R=Feasiblity Report FINAL F.R FINAL F.R RATE RATE UNITS RATE RATE UNITS SANITARY SEWER STORM SEWER ❑ Trunk ❑ Trunk p Lateral $1,310.84 $2,166.00 ACRE El Lateral $9,493.13 $9,226.00 /ACRE ❑ Service ❑ Lat.Benefit/trunk ❑ Lat. Benefit/trunk WATER STREET ❑ Trunk ❑ Gravel Base R1 Lateral $2106.70 $3,436.00 /ACRE p Surfacing $8,879.51 $11.640.00 /ACRE ❑ Service ❑ Res.Equiv. p Lat.Benefit/trunk N/A $26.25 /F.F, ❑ Multi. Equiv. ❑ WAC ❑ C/I Equiv. ❑ Trail/Sidewalk SERVICES DEVELOPMENT RELATED ❑ Water&San Sewer El Lateral Benefit Water $5,65 /F.F CONTRACT NO.OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED $634.926 F.R. $28.574 F.R. 97-07 Q 15YRS $477,459.04 0- COMMENTS: 6/ Agenda Information Memo September 14, 1998 C PROJECT 688 EAGANDALE CORPORATE CENTER FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for Project 688 (Eagandale Corporate Center— Street and Utilities) and authorize its certification to Dakota County for collection. FACTS: • Project 688 provided for the construction of the streets and utilities within the Eagandale Corporate Center, an industrial development located northeast of the intersection of Lexington Avenue and Yankee Doodle Road. • The final assessment roll was presented to the City Council on July 21, 1998. A public hearing was scheduled for August 18 to formally present the final assessment costs associated with this public improvement to the owners of the affected benefiting properties. • Due to the discovery of a miscalculation of the final assessment amounts in the formal notifications, the public hearing for Project 688 was continued to the September 14, 1998 City Council meeting. • Through the terms of the Development Contract Agreement for the Eagandale Corporate Center, the Developer and Owner have waived any objections to the Final Assessments. ATTACHMENTS: • Final Assessment Summary,page . 6� FINAL ASSESSMENT HEARING PROJECT NUMBER: 688 ASSESSMENT HEARING DATE: August 18. 1998/September 14, 1998 SUBDIVISION/AREA: Eagandale Corporat° Center PUBLIC HEARING DATE: September 30. 1995 IMPROVEMENT INSTALLED AND/OR ASSESSED: F.R. = Feasibility Report SANITARY FINAL F.R. STORM FINAL F.R. EWER RATES RATES ES WER RATES RATES El Trunk 1:1 Trunk ®Laterals $1.267.66/Ac $1.744.00/Ac ® Laterals $4.726.97/Ac $3.898.00/Ac El Service 13 Lat. Benefit/Trunk Lat. Benefit/Trunk WATER STREETS 13 Trunk 11 Gravel Base ® Laterals $3,385.80/Ac $3.185.00/Ac ® Surfacing $6.705.61/Ac $8.832.00/Ac Driveway $ 54.78/Sq.Yd. N/A El Service El Res. Equivalent Service Multi Equivalent WAC El C/I Equivalent ®Lat. Benefit/Trunk 1:1 Trail SERVICES STREET LIGHTS Water& San. Sewer Installation Energy Charge CONTRACT # OFINTEREST AMOUNT CITY NO PARCELS TERM T ASSESSED FINANCED $1,461,990.00 F.R. $189,735.00 F.R. 96-01 12 15 Yrs. 6.5 % $1.390,982.51 5113,317.84 COMMENTS: Agenda Information Memo September 14, 1998 D. EAGANDALE CORPORATE CENTER EASEMENT VACATION ACTION TO BE CONSIDERED: To close the public hearing and approve/deny the vacation of public easements within Eagandale Corporate Center and authorize the Mayor and City Clerk to execute all related documents. FACTS: • City staff received a petition by R. J. Ryan Construction Company to vacate all drainage and utility easements on Lots 1 & 2, Block 2, Eagandale Corporate Center on August 4, 1998. • The request for this vacation is based on the replat of the property to Eagandale Corporate Center No. 5. • All easements to be vacated are those originally dedicated under the original Eagandale Corporate Center plat and would become underlying easements to the replat of Eagandale Corporate Center No.5. • The Engineering Division has reviewed the plat of Eagandale Corporate Center No. 5 to insure all necessary easements are dedicated with that final plat. • This vacation request has been reviewed by the Engineering Division and found to be in order for favorable Council action. ATTACHMENTS: • Location map,page 65* • Vacation Description,page JU and_ 6 p r/ MOVE P U I • ARK .^i tEEFc :r PARK17 •,—T.a; i* *Al :i uRVIEM 7R.It aPCv_0 4CAC tCwERv1E':n 40 'J'S. POS' Aaav �Zti G / 1: CE ill (:FYINI IS}•ifNE� i 4 'SARMCCNK r 7RNE i,J / VACATION SITE u�a N oR NCRTH4ss PARK s 53 ie i ^C' CU_ a0 11 3iI YANK": JCCCI_ RCAC 40 _3 `^ 1 1 .1 CR ! CwN iC".wK^ _ o .1 I of j( J 1 CARRIAGEN�I "`E Cin— w " COU COURSE RSc r1� .:Rc3' 410u? " :RCnwCCO PARKS ; j �'1�. ccIs L� I I •' 'v �� r. ��ri lI 3' >AnC•T a I j '•uNiroG IRO LV. �� •'v" I I \\ aa,Ja-C LA I"CS. r.CAO.7r" .E�t 'i"'`� e1 \� y •3= -� — •I n ! jr-• '1Noe -LCf(E 15 ;' '"_..•� '7?j' T :AY MAT')a 41�o I a y2 Y �SZi1 y ylJ r ¢ MUEU=R - ci `u �`,L_S�`t 1 c` n FARM ?•wRK, aR9CR ;,/s aLNWfy7C ,�, •7• .li OvgRLOCK "_ -�,•^- -�, ' M 15.A0 NO VE cr 1I -'7h NAY�1 lfY�< ,� ^ c'. --20 Y 2 S.n u, DOVE t FA6'- l JtF1SH I I�OE.vNAPI ;-!Uf3L�Y li��* S� q �? �O �'�, �PARK p{�J�.{�,v,.�.�/'/; - E. LAKE I ,:�_u..0 8,r�� -,.;., \�3 1<<:", li., 5,✓; 72 Ty. -��'" 1 i \ -.;�- I'i II `„� �7 ME>CCt' r41 J �; I l 79 \l — �.I 3 Aa •. w.oyy �o f _ Q�:. j_ ' CEcRC'_.F�i v;a OEEQCL,F'-Pt i1 `� ♦�n I l-:' v �P •L�' a�� t;,�.�_c.'>_" �% 4 ! _- � �.t t_J C/�\\ /rte.. > i • � ��,, ..!-aE:^nfM r�• Z////\\\C/ J /��' Je! �/ z3K0 4. r•_?Ln, .� standar City Of eagan 6S approved : pate PUBLIC LOCATION MAP WORKS $ DEPARTMEN H n i \ NORTH Sketch And Description: Showing proposed vacation of easements o q� an Lots t & 2. Stock 2. Eagandale J\ Corporate Center. , � o e 18000 /rlJ'J•\V�!'; rye `\ ' .{• a oq «r 1 ?� Scale: t =200' u o I (c C b '' •+��'• a� O IN I. 4a� ,oxSat[ ---------------�. zo.zs --------- - ------ - --- --- SQ2S'�9'• j• � _ I ,,4 I I I I I I I I I I � I ' C1 3a I C I I ° , N , o a4 0 l •Qr}•}i E � I .. ; I w,}.u[ o q. it L � N 4•°a � I I 1 �;I '1 I u_ rl1 1 0,?I J i 573. 3 t pN1 WiY9�E 1 I DESCRIPTION FOR VACATION OF EASEMENTS The drainage and utility easement, and the drainage easement. on Lots I and 2, Black 2. as shown on the record plot of EAGANOALE CORPORATE CENTER, Dakota County. Minnesota. according to the recorded Plot thereof. me or under I hereby certify that this sketch. plan or report was prepared by my direct supervision and that I am a duly Registered Land Surveyor under the taws of the State of Minnesota. W. BROWN LAND SURVEYING. INC. standa City Of eagan approved : plate = PUBLIC SITE MAP WORKSMW v $ DEPARTMEN Agenda Information Memo September 14, 1998 E WESCOTT GARDENS EASEMENT VACATION ACTION TO BE CONSIDERED: To reschedule the public hearing for the vacation of a public easement within Lot 3,Block 3, Wescott Gardens to October 6, 1998. FACTS: • City staff has received a request from Don and Carol Hesse of 3536 Wescott Woodlands to vacate the 20' drainage and utility easement along the north and east property lines of Lot 3, Block 3, Wescott Gardens. The easement was originally dedicated to the City as part of the Verdant Hills development for a future water main alignment. • As part of the current Wescott Woodlands Improvements, Contract 98-16, the Hesses have dedicated to the City an alternate 20' wide drainage and utility easement for the water main alignment through their property. This new alignment is more desirable for the City and the Hesses. ISSUES: • The notice for the scheduled public hearing was not published in the legal newspaper, so the public hearing should therefore be rescheduled so that notices may be published in the legal newspaper and sent to all affected property owners informing them of the October 6, public hearing. Agenda Information Memo September 14, 1998 Eagan City Council Meeting F. VARIANCE (1373 Berry Ridge Road)-Stephen and Colleen Westerlund ACTION TO BE CONSIDERED: • To approve/deny a five (5) foot Variance to the required five (5) foot accessory structure setback from the side property line in a single family zoning district for Lot 10, Block 3, Hilftop Estates. FACTS: • The applicants are proposing an expansion of their existing home including the addition of a 295 square foot 3'd stall garage. The proposed 3'd stall garage is 12 feet 4 inches wide and would be located up to the existing property line with a zero setback distance. • The buildable area of the subject lot is limited due to a severe grade change and wooded area at the rear of the existing home. • The adjacent lot to the West of the subject property is occupied by the 26-unit Pines Condominiums. The closest structure to the subject lot on this side is a set of free- standing garages for the Pines. A wooded area and a 15 foot grass strip owned by the condominium association separates the existing home on the subject lot from the condominium garages. • Placement of the structure at the lot line would place it in the standard 5 foot drainage and utility easement located along the side property line, requiring an easement vacation. ISSUES: • As proposed, the construction and routine maintenance of the garage will require access onto to the adjacent parcel. In addition, a 6 inch overhang is proposed for the soffit which would encroach into the adjacent parcel. ATTACHMENTS: • Staff report, pages through OE—f-- PLANNING REPORT CITY OF EAGAN REPORT DATE: September 9, 1998 CASE: 22-VA-12-08-98 APPLICANT: Stephen and Colleen Westerlund HEARING DATE: September 14, 1998 PROPERTY OWNER: Stephen and Colleen PREPARED BY: Erik Slettedahl Westerlund REQUEST: Variance LOCATION: 1373 Berry Ridge Road COMPREHENSIVE PLAN: D-I (Single Family Residential) ZONING: R-1 (Single Family Residential) SUMMARY OF REQUEST The applicant is requesting a five (5) foot Variance to the required five (5) foot side yard accessory structure setback for Lot 10, Block 3, Hilltop Estates (PID#) in the SW '/a of Section 22. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.40, Subdivision 3C states that the Council may grant a Variance and impose conditions and safeguards therein if: 1. The Council shall determine that the special conditions applying to the structures or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which said land is located, and that the granting of the application is necessary for the applicant. 2. The granting of the proposed variance will not be contrary to the intent of this Chapter and the Comprehensive Guide Plan. 3. That granting of such Variance will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CODE REQUIREMENTS City Code Section 11.20, Subd. 6, requires a five (5) foot side yard setback for an accessory structure in a single family residential district City Code Section 11.2, Subd. 3, states that no nonconforming structure shall be erected, converted, enlarged, reconstructed, altered, or changed in any manner which is not in conformity with this Chapter without a Variance. BACKGROUNDMISTORY Hilltop Estates was platted in 1978 and the existing home on the subject lot was built in 1983. EXISTING CONDITIONS The subject lot is approximately 340' long and has a lot width of 90 feet at the 30 foot front yard setback line and 130' at the rear property line. Total lot area is 35, 331 square feet. Approximately 1/3`d of the lot is occupied by a drainage and utility easement and the northern 13,000 square feet is heavily wooded. The southern 12,000 square feet of the lot experiences a sharp grade change of 22 feet at the back of the existing home. The existing single family home and attached two car garage was constructed in 1983 and has a lot coverage of approximately 2,000 square feet, producing a total lot coverage of under 6%. The existing home is located at the minimum 30 foot front yard setback and minimum 10 foot side yard dwelling unit setback. The attached, two car garage is located 10 feet from the side property line at the front corner. The adjacent lot to the West of the subject property is occupied by the 26-unit Pines Condominiums. The closest structure to the subject lot on this side is a set of free-standing garages for the Pines and they are located approximately 75 feet from the west lot line and 8 feet below the grade of the subject home. Also, a wooded area separates the existing home from the Pines garages. There is a single family home located on the adjacent lot to the east of the subject lot. EVALUATION OF REQUEST The applicants are proposing an expansion of their existing home including an additional lot coverage of 253 square feet for the expansion of the living space and a 295 square foot 3`d stall garage. Total lot coverage of the proposed expansion would be 7%, well below the maximum 20% allowed by City Code. The proposed 3`d stall garage is proposed to be 12 feet 4 inches wide and would be located next to the existing two-car garage. The proposed garage stall will be set back 4.5 feet from the front of the existing garage to a point where the lot is wider and the proposed structure will fit entirely onto the subject lot. As a result, the proposed 3`d stall garage would be located up to the existing property line with a zero setback distance. According to the applicant the proposed garage would have a 6 inch soffit that would extend over the adjacent parcel. Placement of the structure at the lot line would also place it in the standard 5 foot drainage and utility easement located along the side property line, requiring an easement vacation. -,/* D The wooded area between the Pines garages and the existing dwelling, along with the drop in grade, would appear to minimize any aesthetic effect or concerns of open space associated with this proposed structure. Despite the relatively large area size of the subject lot, very little of the lot area is buildable due to the easements, wooded area, and severe grade change associated with this lot. ISSUES Placing the proposed structure with zero setback from a property line raises some concerns with regards to the adjacent property. Setback requirements are established not only to provide adequate spacing between structures and from rights-of-way, but also, to maintain access from within a property to all structures. The construction and maintenance of the garage would require access onto to the adjacent parcel and raise possible liability issues. Also, should the Pines Condominium Association decide to place a fence along their east property line, this would prohibit access for routine maintenance to portions of the garage.. Although City Code, Chapter 13, Section 13.04.,does allow for an overhang encroachment of 30 inches into a designated setback area, the City Attorney has advised that overhangs into adjacent properties constitutes trespassing and should not be approved. APPLICANT'S ESTIMATE OF HARDSHIP The applicants have stated they are very happy with the living conditions in Eagan but they are in need of more space in their existing home. They have expressed a desire to add a 3`d garage stall to accommodate all their vehicles in order to alleviate safety concerns associated with parking in front of their home on the steep corner of the public right-of-way in the winter. The applicants believe that their options are extremely limited for additional space due to the buildable area constraints associated with the subject lot. The current location of the existing home was necessary due to the steep grade change that occurs 50 feet from the front lot line. The applicant has examined the possibility of locating the proposed garage behind the existing dwelling but this proved to be extremely difficult due to the severe slope making a driveway access unmanageable and potentially unsafe. Therefore, the applicants believe the proposed location of the garage is the only option. The applicants have stated that they will make an attempt to contact the condominium association at The Pines to inform them of their proposal and any potential issue of access onto The Pines property. The applicants have stated that they will be using construction techniques that, they believe, will alleviate most of the access concerns. The applicants do not believe that access will be a problem.with The Pines because they have regularly maintained approximately 15 feet of lawn area located between their property line and the wooded area near The Pines garages. SUMMARY/CONCLUSION The applicant is requesting a five (5) foot Variance to the five (5) foot minimum side yard accessory structure setback requirement for Lot 10, Block 3, Hilltop Estates for the purpose of building 3`d stall garage next to the existing attached garage. The Variance is requested because of the limited buildable area of the subject lot due the constraints of the severe slope behind the existing dwelling unit. The proposed location of the structure would be at the property line allowing for a zero setback. Placing the proposed structure with zero setback from a property line will limit the internal access of the subject property creating a need to access the adjacent property for construction and routine maintenance. Maintenance and aesthetics could be compromised if the condominium association decided to construct a fence along the property line at some future date. ACTION TO BE CONSIDERED To approve/deny a five (5) foot Variance to the required five (5) foot accessory structure setback from the side property line in a single family zoning district for Lot 10, Block 3, Hilltop Estates. a � p 10 ,p e e c o y e C a 3s a 'O O a « O v► C V E O 0 « o ` o Z R Wp C xO +O+ 420 NJan � wW Sao T IA g r 2 3 —W DELMAR H. SCHWANZ LANO SURVEYOR Rp,itefW Uno*r La-1 of Tho Stet•of Minnesota 2978— 145TH STREET W. — BOX M ROSEMOUNT.MINNESOTA 56068 PHONE 612 423-1769 SURVEYOR'S CERTIFICATE �E OA i �4P j . r, L Im W W W W ► 10, Ca e ^� • I\ hereby cer�lfY that this is a true and� Y \ 2 Iso t representation of Lot 10, Block � N correct �a 2 3, HILLTOP ESTAT. L.., , according to the o � recorded plat thereof, Dakota County, *o %o � Minnesota. Ur,�tT =,�cc� �- _.i Dated : October 10, 1979 (]�( =k`N M t0 I �1 m Approved for Dunn Sc Curry Real Estate I Management , Inc. 11y : IOU.. t At, N } 4 /o 30`+ 10' Ab. 4 O 85.00 4= JVZ2'Zt- 2: Z9�•4!0 '% l irQ �E2Q.Y �I 1J�� ' OMINNESOTA REGISTRATION NO.8625 may, ,. ,,�s.,�,�y.ern....,.�„u,�-a,1.-,t►F,:,•,,.+ W ON 9) � a I Loi I o FLOCK 3 \ u►LLTOP E�►A�Er � i }SINES CG�1flGMINIUMB r � b({,Q � � MAAI(GUFiED LAy./I..i G ln�Ei . lE EL PECK EPC FQ(LYt IC o n;E V I L GARAGE -� EX I STI WG j I FEST r,a cE i Y\J ESTEI,LUD _ R1=SIC_E1.1C_E_ 1313 DERRY F)tDGE ROAD eAC2AW M11.11�ESaTA _SITE— -PLAkJ SCALE 50'-O" w August 10, 1998 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Request for Variance for Lot 10, Block 3, Hilltop Estates Ladies and Gentlemen: My wife and I have submitted a request for variance through the city's Development Application process. This letter will provide additional details about the existing land uses of the subject property; land uses surrounding the subject property, our plans for improvements to our residence and the hardships that the current development requirements present to our plans for improving and enhancing our Eagan home. Our family home is located at 1373 Berry Ridge Road (Lot 10, Block 3, Hilltop Estates). Our home is a single-family residence and there are no other structures located on this piece of property. The lands surrounding our home have also been developed with single family structures with two exceptions: 1. Approximately 100 feet west of our home is a multi-family structure; The Pines Condominiums. 2. Approximately 200 feet southwest of our home is a church;Beautiful Savior Lutheran Church. As our family has grown, we have found that we are in need of additional living space. To that end, we began looking at ways to increase usable space in our home to allow for an additional living space and an additional garage stall. However, upon review of our home's current location, in relation to the existing property line and the related easement, we found that we were presented with tremendous limitations: 1. Our home is built atop a steep hill, limiting our options for locating a new garage stall. 2. Our home's attached garage is located exactly 10'-0" from the property line, limiting our adjacent expansion opportunities. 3. Adding a garage stall behind the current dwelling would be difficult (if not impossible) because: 3.1. The steep slope of the hill would make constructing a garage stall behind the current dwelling extremely difficult and cost prohibitive and, 3.2. The slope and turning radius required for a driveway to a garage stall located behind the dwelling would be unwieldy, unmanageable and potentially dangerous. We reviewed these conditions with an architect, and he presented us with a workable alternative to the hardships that we currently face. The proposed solution is shown on the site layout that was submitted with this variance request. Upon review of this site layout, you will see that the proposed solution shows a garage stall constructed adjacent to the existing structure. The new structure is also set back 4'-6" from the southwest corner of the existing garage structure. This design plan allows for construction of a new 12'-0" wide garage stall but it requires that we be granted a variance from the City of Eagan so that the new southwest corner of the garage stall would be 0'-0" from the existing west side property line. We have always been very happy with the living conditions here in Eagan. However our need for additional living space has grown as our family has grown. We feel that this additional garage stall is needed and will provide us with an alternative to parking one of our vehicles on the street. We believe that this variance is necessary because under the current conditions, our property does not allow for adding a needed garage stall and the area we propose to build a new garage stall on is the only possible location that we can use on our land. Therefore, we respectfully request that the City of Eagan grant our request for this variance. Respectfully, Stephen F. Westerlund Colleen M. Westerlund -M 1373 Berry Ridge Road Eagan, MN 55123 Agenda Information Memo September 14, 1998 G _ HILLTOP ESTATES EASEMENT VACATION ACTION TO BE CONSIDERED: To close the public hearing and approve/deny the vacation of a public easement within Hilltop Estates and authorize the Mayor and City Clerk to execute all related documents. FACTS: • City staff has received a request from Stephen Westerlund, 1373 Berry Ridge Road, to vacate a portion of the 5' sideyard drainage and utility easement on Lot 10,Block 3, Hilltop Estates. • The purpose of the request is to allow Mr. Westerlund to construct an addition to his garage within the easement. • The request would vacate the portion of the 5 foot wide easement where the garage addition would be constructed. • The topography of the lot is extreme and very little of any of the existing drainage pattern flows through this portion of the easement. The construction of the garage addition within the easement would not adversely affect runoff. • There are no existing utilities within the easement nor would there be a desire for such in the future due to the topography. • This vacation request has been reviewed by the Engineering Division and found to be in order for favorable Council action, only upon the approval of the variance to the 5 foot setback from the side property line. ATTACHMENTS: • Location map,page . • Easement Description and graphic,page . ...................... ............. Cts 5� �il FFRAN .............. .. ... GE C:R;:SrRICG;- !.A. CROSSRCA-'.) AJC Cy.t7j) L 14 JAY 'r AY, zr v 0 u r-NNN G T'L-STAS wA Y i i I A Ll CEN ENGLERT RCA NMARK 0 E. CM:ANAL N Cl DENVARK IT- TR. E. c-, tj I 37) 805 DEERCU L,-: Z E R C LIF-F U4 Cn -A-N—.3u AV R, le: :Z ROCKY LA R -vi EV 4-F �. :: :�,-i g f �4` • Cul . S c. ROCKY HILL A—• L �- \ CAI GCjZ� � `- dQ \ ! ` C'c r -. i----� -i j r7— F5 '.al L: z r 1.7 N ............................. r L ....................... HCSF 1U.S �R. ey FAR K L 'OR7 E EACAN RK' -A BERRY z AMW 0 ...................... ....................... ...................... ...... IliLN. g.T SIGq:-R HE L EKSl CIR.iVKO XL CARL L.A. 01 ST I) ANDAR City ofEagan: APPROVED1 '-�,Pujo(jc Works LOCATION MAP : PLATE # Department eoLaxiu y survvy por: .0 Y A,17S strvc hlt•utor turd e r/F1- 1373 Rcz ryr i drjc• rk,ad Ragan, MH SS 23 DELMAR H. SCH WANZ ��t►•°..law�T'��N M Ywww 147"SOUTH AOstAT T11 M n064M0.1NT.YIMN[SOTA 11"" SteLef>rrw su1WEyon's r&PTIFICAT! h -r Dcairtigr. c llTitity zaccmrnrs Scaly: 1 inch 30 f4<•t • = Iron Pvix, nT.rnumc%nt O ti PTvperty DC-6Cz in-ion: / A' 14b r ( — Lot lo, Rlcx-k 3, HILLTOP L;rAi7.5 acc, ,,ding To thet rc��ord plat- ttw;,f,c A \ Uskota G'wnty, Kinrw-soca_ - . �O L -T /Q A 1 W showirx3 t.hc 1 OC-at ion Of and cwictinq hrxrs, rroix—d garayr s addlt--. arr] pt:opcm-gc.d drai3cB L arra utility Vacation- \ / c-K Utility Pasrrnrrlt , / \ � t/ 5 CO � o .o oI yrikv 0 Dr i xr c vt;t:ty 1 tiN o's� Mnac n� �. ro iI�.tE It 2 /0 . 1 5 i O � � e.ww6E �, yrG E..34;„3 i Q V. YwsC W � d ,, vRRP• , Q z u _ j1f� 0m1„r,H,s[ItiMr T MIbA��I�IYSNM�I�M NO Mrs 2 x PROPOSED EASEMENT VACATION 4�ra Agenda Information Memo September 14, 1998 Eagan City Council Meeting A. GRAND OAK B 1Sinss PARK-AU ACTION TO BE CONSIDERED: Review comments and provide direction regarding possible revisions to the Grand Oak Business Park Draft Alternative Urban Areawide Review (AUAR) and authorize release and distribution of the Final AUAR Document. FACTS: • A Draft AUAR Document was prepared for the Grand Oak Business Park development area based on Resolution 98-55 passed by the Council on July 7, 1998 and under Public Improvement Project 736 which was approved at a Public Hearing on May 5, 1998. • This draft document was distributed for Public review and comment on Aug. 10 through September 9. Four agencies and two property owners provided comments during this time. A summary of those comments is enclosed. A copy of the complete document was previously distributed to the Council on Sept. 4. The Advisory Planning Commission will review and comment at their meeting on September 22. • The AUAR document identifies potential and anticipated impacts to the environment and/or public infrastructure resulting from full development within the study area by the year 2018. It also incorporates a mitigation plan that must be adopted with the approval of the final plan scheduled for October 20. • Representatives from the SRF Consulting Group who prepared this document will be available at the Council meeting to respond to any questions and assist the Council in evaluating all appropriate comments for preparing the final document. ISSUES: • The mitigation plan (last ten pages of document) identifies the many various resources that will be impacted by the proposed development over the next 20 years. The vast majority of the required mitigation requirements are typical Best Management Practices (BMP) that are routinely incorporated into the City's subdivision, development and grading permit review processes. However, there are various transportation and roadway related improvements that are external to the development area and should be completed "sometime" during the 20-year build-out. In adopting the final document (October 20), the City will have to commit to implementing the identified improvements. They have a present value estimated cost of$1,090,000. Of that amount, approximately $457,800 (42 %) can be attributed to the increased traffic generated from the development study area. If allocated on a net developable acreage basis over Parcels 1-49, it results in a cost of$3,080/ac which should be collected with each development approval and/or permit issuance. The remainder of the costs is associated with the forecasted increase in "background" traffic from outside the study area. Because there is no apparent rational way to define this greater "benefited" area, these costs would become the responsibility of the City and MnDOT. ATTACHMENTS: • Study area map,page_Q-y • Summary memo of public comments,pages ,,,.3 through . • Intersection improvement location map,pages F/ c� w - 6 c 3 CL o r; Z 0 cc Ql i 0 N ■ r 00 (1 i+ifk' FC> v;'! _�3"_ fi- 6 F .J! ✓!'j N '41c4 NLn ■ \ '�� / 0 a I / �CC\7�`• tL C1 c it � U � s Q!°a% W 0 e - ca ,r E \ \ 00 v a > LL \ \ E d ¢ £ = a \ 1 N a ° Y 2 -em o o m ■ V A Y r� I I a II i \ y O a o E 0 ♦'� w � A d a =� _E a c n m e m u ¢ mo z' v E E E 3 E m T Q m N— N N O c m m a w 3 m= �i S LO ' _LO -4 z � MEMORANDUM TO: Mr. Tom Colbert, CITY OF EAGAN FROM: Jennie Ross, SRF SRF No: 0982908 DATE: September 10, 1998 SUBJECT: GRAND OAK BUSINESS PARK DRAFT AUAR/DRAFT MITIGATION PLAN SUMMARY OF AGENCY AND PUBLIC COMMENTS This memorandum summarizes substantive public and agency comments on the Draft AUAR/Draft Mitigation Plan for the Grand Oak Business Park. The AUAR was distributed for public review on August 7, 1998 to individuals, libraries, agencies and adjacent landowners. The public review and comment period ended on September 9, 1998, and all substantive comments received to date by the City or provided to SRF are summarized in this memorandum and will be addressed in the Final AUAR/Mitigation Plan. Any additional comments received will also be summarized and addressed in the final documents. This summary has been prepared for use by City staff, the City Council and the Planning Commission in their review of and revisions to the Draft documents in preparation for the adoption of the final documents. Responses to these comments will be prepared for your review once all comments have been received. Please call me at (612) 475-0010 if you have any questions. cc: Carole Peter, SRF Ferrol Robinson, SRF Jim Dvorak, SRF g3 SUMMARY OF AGENCY AND PUBLIC COMMENTS DRAFT GRAND OAK BUSINESS PARK AUAR AND MITIGATION PLAN Metropolitan Council • The AUAR is complete and accurate with respect to regional concerns and raises no major issues of consistency with Council policies. Minnesota State Historic Preservation Officer (Written comments were not received as of 9/10/98. Written comments will be provided after SHPO's complete review of the AUAR, and are anticipated to be received during the week of September 14.) • Based upon a preliminary review, the SHPO anticipates concurring with the findings of the cultural resources survey (no eligible properties), but may recommend that each developer be required to perform a Phase I subsurface archaeological investigation. Minnesota Department of Natural Resources • Cover types: Item 10 predicts a complete loss of woodland cover type as a function of full site development, while Figure 7 shows retention of the small amount of woodland that is present at the site. Given the type of development proposed, it should be possible to completely avoid woodland loss, and retain some site screening and minor wildlife habitat. Commitments to protect the woodland should be a component of the mitigation plan. • Habitat: The AUAR should include analysis of how existing habitat at the study area fits in with the overall habitat in the vicinity, and if connections to other habitat are present, how these connections can be preserved and improved through mitigative restoration. Areas where mitigation would be most appropriate could be determined, rather than randomly creating or protecting small patches throughout the site. • Habitat: Habitat can be improved, even post-project, by having future development complement the natural contours present; using native species for any landscaping; and leaving as many areas as possible in an unmowed state. Signs indicating wildlife management areas would help alleviate concerns that the unmowed areas appear unkempt. The amount of earthmoving required could be substantial if provisions to limit site alteration are not applied to the study area now. Grand Oaks Business Park Draft AUAR 2 Summary of Comments 0� • O'Neil Pond (DNR Protected Wetland Basin): Care should be taken to totally avoid impacts to O'Neil Pond, and ensure that stormwater runoff-generated water level increases in the pond do not change post-development. • O'Neil Pond: Any actions that can be incorporated in to the site design that reduce nutrient levels entering O'Neil Pond from the existing condition would be beneficial. • O'Neil Pond: A minimum development or site conversion setback of 25 feet of vegetative buffer from O'Neil Pond should be installed. At the southern end of the pond, where the habitat is best and the slope less defined, that minimum setback should be extended to 50 feet. • Public Access to O'Neil Pond: Regarding the potential for recreational use of the site post-project, some effort should be placed in providing public access to the pond for observation. This could most likely be achieved by installing a place to park, maybe with benches and tables, for general public use. Minnesota Department of Transportation (Written comments were not received as of 9/10/98. This summary is based on a 9/9/98 phone conversation with Scott Peters at Mn/DOT.) • The AUAR needs to acknowledge the TH 55 access study that is currently underway and that the City will take the recommendations of the study into account in making roadway improvements. • Mn/DOT will have specific comments on site development plans for individual development proposals as they are submitted for review. Comments on these plans will be in addition to any comments on the AUAR. Spectrum Group (Parking Associates, LLP — owners of Parcel 18; comments submitted by David H. Salene, Inc.) • Infrastructure, page 7 — Roadways: The assumption that the west end of Blue Gentian Road would be re-aligned to a more southerly location is based on risks and unknowns of the economic impacts on the residential community in the northwest corner of the study area. This seems like a short-term approach, and may impact potential growth in that area, and may negatively impact property values in the residential area and Parcel 18. Grand Oaks Business Park Draft AUAR 3 Summary of Comments 7-5 • Infrastructure, page 9 - Storm sewers: Highway 55 currently allows for surface water to run into the study area without an easement or any water control system. At some time in the past, storm sewer pipes were installed on the west side of Highway 55, and those lines currently discharge onto the study property, again without any control system. Any public infrastructure should address the runoff from TH 55, and Mn/DOT should be considered a financial participant in developing that solution. • Cover types, page 12: The table on page 13 shows wetlands before and after development, based on U.S. Fish and Wildlife National Wetland Inventory (NWI) mapping. The wetland in Sub-Area II was filled prior to the regulations in place today. This change should be reflected in the final AUAR. • Water quality — Surface Water Runoff, page 21: Consideration should be given to a joint venture between public and private sectors to develop sedimentation ponds to treat both roadway and site development runoff, to better utilize the developable land and to facilitate a long-range surface water runoff plan. WISPARK Corporation • Primary concerns relate to traffic analysis and mitigation plan, which includes assumptions in projecting what the area will look like 20 years from now. • Because access to the study area will be significantly improved with the extension of Blue Gentian Road and addition of Blue Water Road, the need for the other roadway improvements as described in the mitigation plan is questionable. • Traffic in the study area will be influenced by other developments outside the study area. The WISPARK development cannot afford the cost of roadway mitigation contemplated by the study. • The City should see how the existing infrastructure handles traffic from each incremental development, rather than adopting the entire mitigation plan. Traffic can be reviewed again as each development proposal is submitted for approval. City of Eagan Staff • The areas shown as wetlands on Parcels 18 and 19 in Figure 6 are not jurisdictional wetlands. These wetlands have been filled since the date of the base photography used by the US FWS in preparing NWI maps. • Two areas shown on Figures 4 and 5 are incorrectly labeled as light industrial; these areas are actually residential. Grand Oaks Business Park Draft AUAR 4 Summary of Comments 76 H I J K 950 1100 00 INTER 0'R ``— BLUE GENTIAN R O ROAD �� PKWY T � y Y ti WEST �F 0 N R SS PK NGE qti 2 po iso KENNETH ST. C o D BEATRICE ST. � rs� McKEE ST. F� oPo LEXINGTON �o CON f o Q KEEFE ST. PARK qk 1'Fp WATERS ERMCE u1 7 s ROAD a v O Z O Y Q � 90 0 J o � 70 ( CO. RD. 26 ) LONE OAK ROAD LONE OAK Rc ' 0 m Z O J CLUBVIEW DR. APOLLO ROAD TRUN;< N� 0 94 w o } � � . Uci .S. POST > o 0: OFFICE M g z appy o a � GEMINI RD• p z ix Bp,Q H PEL J Z M � ALDRIN DR. NORTH HIL l PARk4, o PARK r U N > z O 53 J W V � w Agenda Information Memo September 14, 1998 Eagan City Council Meeting ............................................... ............................................... NE'�Y BUSINESS ...................I...........I............... ............................................... A. CERTIFICATION OF THE PRELIMINARY 1999 PROPERTY TAX LEVY, APPROVAL OF THE PRELIMINARY 1999 GENERAL FUND OPERATING BUDGET,APPROVAL OF THE TRUTH-IN-TAXATION HEARING DATES,AND CHANGE DECEMBER 1,1998 CITY COUNCIL MEETING TO NOVEMBER 30,1998 ACTION TO BE CONSIDERED: 1. To approve the preliminary 1999 property tax levy as follows: City Operations $13,496,602 MVTA Opt-Out Transit 1,978,435 Cedarvale Special Services District 12,000 2. To approve the preliminary 1998 General Fund Operating Budget balanced at $17,241,600. 3. To approve the Truth-in-Taxation hearing dates and to reschedule the regular City Council meeting date as follows: 1. Initial Hearing - Monday, November 30, 1998 2. Continuation Hearing - Tuesday, December 15, 1998 3. Regular City Council meeting of December 1, 1998 is rescheduled to Monday, November 30, 1998. FACTS: • The City Council is required by law to certify the proposed levy, proposed 1999 budget and Truth-in-Taxation hearing dates to the County on or before September 15, 1998 for the 1999 payable taxes and budget. • The City Council reviewed the proposed budget at a special meeting on August 25, 1998. • The attached expenditure page has been modified to reflect the transfer of$68,100 from the Contingency Account to the Tree Conservation Department. This change for the Eagan Forever Green Program was approved at the September 1, 1998 City Council meeting. No changes have been made to the City Administrator's recommended budget in the MIS Department pending additional study. Any change to that Department can be made in conjunction with the Truth-in-Taxation hearing on November 30,1998 or with final budget adoption in December. • The County will use the certification information to mail Truth-in-Taxation notices between November 10 and November 24, 1998. • Both the levy and budget will continue to be reviewed prior to final adoption in December. Foa Agenda Information Memo September 14, 1998 Eagan City Council Meeting • The property tax levy can be decreased but cannot be increased while the budget can continue to be adjusted after this certification. • The preliminary levy for City operations is at the State-determined levy limit. ATTACHMENTS: • General Fund Comparative Summary of Revenues - 1999 on page Y—O . • General Fund Comparative Summary of Expenditures - 1999 on page. 98revsum 9/10/98 1999 BUDGET GENERALFUND COMPARATIVE SUMMARY OF REVENUES 1996 1997 1998 1999 Actual Actual Budget Budget General Property Taxes $ 10,158,869 $ 10,800,110 $ 11,210,900 $ 11,760,800 Licenses 119,581 146,924 163,100 172,500 Permits 1,120,278 1,038,825 514,400 514,000 Intergovernmental Revenues 2,209,315 2,280,881 2,150,700 2,125,000 Charges for Services 967,678 1,019,759 592,000 725,000 Recreation Charges 345,722 360,084 341,800 378,500 Fines & Forfeits 209,685 225,981 200,000 181,000 Other Revenues 527,608 622,080 358,800 377,600 Program Revenues 924,362 673,799 761,500 829,200 Transfers 153.144 164.727 168,600 178,000 TOTAL GENERAL FUND $ 16,736,242 $ 17.333,170 $ 16.461.800 $ 17.241.600 / O 99budexp 9/10/98 1999 GENERAL FUND BUDGET COMPARATIVE SUMMARY OF EXPENDITURES 1996 F-1-9-9-87 1 1999 Actual Actual Budget Proposed GENL GOVERNMENT 01 Mayor& Council $ 96,177 $ 98,987 $ 99,000 $ 103,300 02 Administration 639,424 660,551 690,500 718,200 03 Data Processing 417,373 468,830 498,200 528,700 05 Finance/City Clerk 858,907 825,877 878,300 868,900 06 Legal 305,189 332,012 330,000 340,000 07 Community Development 1,190,110 1,162,960 1,262,900 1,229,800 10 Cable TV 28,203 14,323 39,100 41,300 Gen Govt Total 3,535,383 3,563,540 3,798,000 3,830,200 PUBLIC SAFETY 11 Police 5,530,963 5,706,153 5,979,600 6,392,500 12 Fire 842,661 851,073 905,600 935,300 Public Safety Total 6,373,624 6,557,226 6,885,200 7,327,800 PUBLIC WORKS 21 Public Works Engineering 817,273 782,142 920,900 958,700 22 Streets& Highways 1,116,050 1,044,576 1,105,200 1,296,100 24 Central Svices. Maint. 357,000 348,147 371,300 389,200 Public Works Total 2,290,323 2,174,865 2,397,400 2,644,000 PARKS & RECREATION 31 Parks& Recreation 2,054,659 2,042,971 2,251,400 2,342,100 32 Tree Conservation 212,622 211,081 209,200 287,000 Parks& Rec Total 2,267,281 2,254,052 2,460,600 2,629,100 GENL GOVT BLDG MAINT 33 Building Maintenance 448,369 464,755 534,500 540,500 OTHER 42 Contingency--undesignated - - 386,100 270,000 Total Expenditures- General Fund $ 14.914.980 $ 15.014.438 $ 16.461.800 $ 17.241.600 / Agenda Information Memo September 14, 1998 Eagan City Council Meeting B. AGREEMENT WITH DAKOTA COUNTY FOR THE PURCHASE, USE & MAINTENANCE OF ELECTRONIC VOTING SYSTEM ACTION TO BE CONSIDERED: To approve the agreement with Dakota County for the purchase, use & and maintenance of electronic voting system. FACTS: • Due to changes in technology the election equipment used in Eagan and most other Dakota County Cities and Townships needs to be replaced. • The County has been given the authority to approve or deny the purchase of election equipment used by the Cities and Townships. • Cities are growing and adding precincts. • To control costs through standardization of ballots and programming and training requirements it is imperative that all precincts convert to new election equipment simultaneously. • Other cost savings can be achieved through a countywide contract for maintenance and in the costs of election ballots and supplies. • The Cities have been working with the County through election officials and through the City Managers/City Administrators group and have encouraged the County to take a leadership role in the purchase of election equipment. That leadership role includes significant financial participation. • The County and Cities have come to an understanding that the County will purchase the new equipment and Cities will repay the County 25% of the cost through a three year user agreement with no interest. Eagan's annual cost for the three years will be approximately $20,000 beginning on July 1, 2000. In addition the City turns its existing equipment over to the County for trade-in. • The County establishes a life cycle management program for election equipment. ATTACHMENTS: Agreement on pages through . Fo2 AGREEMENT TO ARRANGE FOR THE PURCHASE,USE AND MAINTENANCE OF ELECTRONIC VOTING SYSTEM This Agreement is between Dakota County, 1590 West Highway 55, Hastings, Minnesota (referred to in this document as County) and the City of E a4aK , sgso 9;�,j .,o`0 (� Ea_evi, MA) (address), (referred to in this document as City), and concerns the cooperative efforts of the County and City (collectively referred to as the parties) to arrange for the purchase, use and maintenance of electronic voting system. WHEREAS, the parties desire to purchase new electronic voting system hardware and related software and to have all equipment in place for elections to be held in year 2000, and after; and WHEREAS, County has 'agreed to initially fund 100 percent of the purchase price of the equipment upon the terms and conditions set forth in this agreement; and WHEREAS, the parties intend by this document to enter into a written agreement on all issues related to the purchase and use of this equipment including, but not limited to, factors such as the allocation of the purchase price, insurance and maintenance costs, storage of the equipment and ultimate replacement of the equipment. NOW, THEREFORE, in consideration of the premises and the covenants of the parties set forth below, the parties agree to the following: A. COUNTY RESPONSIBILITY: 1. The County, in consultation with all the local governmental units located in Dakota County, will prepare specifications for the purchase, through a competitive bidding process, of an electronic voting system meeting the requirements stated in Minn. Stat. § 206.57 and § 206.58. It is anticipated that the specifications will include vendor-supplied technical maintenance of all equipment for at least eight years after the purchase, including assurances of sufficient parts, supplies and accessories, warranty service of the equipment, wherever stored, and trade-in allowance for all existing voting systems owned by the parties. Competitive bids will be solicited in a manner consistent with the provisions of Minn. Stat. § 471.345. Results of any bids received will be tabulated by the County and made available to all local governmental units in Dakota County. The final decision on lowest responsible bidder, and award of contract, will be made by the Dakota County Board of Commissioners. County will defend and indemnify the Cities and hold them harmless from any claims for damages arising out of the public bidding process utilized by County. 1 2. In addition to purchase of sufficient, necessary equipment, County will contract with the vendor for warranty repairs and regular maintenance of the voting equipment, wherever stored. 3. County will arrange for purchase and delivery of sufficient voting machines to meet the needs of the voting precincts in the City. In addition, County will purchase spare, replacement equipment as well as ballot tabulation equipment for use by the Dakota County Treasurer/Auditor's Office. The initial costs for the purchase of the necessary equipment will be paid by the County, minus the City's share of 25 percent as required by Section B(4). 4. County will list the election equipment on its commercial property casualty insurance policy to provide for coverage against loss or damage to the equipment resulting from theft, fire, or other loss covered by the existing policy. 5. County will arrange for timely training of election judges using the voting equipment as well as on-going training for upgrades to new software or hardware, as necessary. 6. Ownership of all electronic voting equipment purchased pursuant to this agreement will vest in Dakota County, regardless of where the equipment may be stored or used. County will consult with City before any final decision is made in the future on trading in or replacing the system to be purchased pursuant to this agreement with a different or new voting system. B. CITY RESPONSIBILITY 1. City will give County any existing ballot tabulation equipment and ballot boxes currently belonging to City along with a proper bill of sale transferring ownership of the equipment to County. County will use the old equipment as a trade- in for credit on the purchase of the new voting system contemplated in this agreement. City will retain ownership of voting booths, signs, tables and related polling place equipment. 2. City will consult with the County in preparing specifications for the new electronic voting system and in preparing an itemized listing of new equipment needed by City to properly equip the voting precincts in the city. City will accept and use only the voting system approved and purchased by County. 3. City will provide safe storage and proper handling of election equipment used by City. Maintenance needs of equipment stored by City will be reported, in writing, to vendor directly by a person designated by City to arrange for service. City will provide vendor with a list of individuals authorized to arrange repair or service calls on the voting equipment. 2 4. Each City will pay to County 25 percent of the cost incurred by the County in providing the necessary electronic voting equipment for the City. Payment of the City share will be for actual cost without interest, paid in three equal annual installments beginning on July 1, 2000. Prepayment of the City's share may be made at any time. Each City will pay to the County its pro rata share of the ongoing annual maintenance costs for the voting equipment. Pro rata share is determined by dividing the total number of voting machines purchased by the number of machines required by City. The payable date will be based on the County billing dates. The City payments for maintenance costs will be deposited in a holding fund to be established by County to pay for maintenance of the equipment. 5. City will continue to select and pay necessary election judges and arrange with County for timely training of the judges to use the voting equipment. 6. City will coordinate with County to order additional election equipment from the vendor as local voting precincts are added. The purchase price of additional equipment will be at the same 75 percent 25 percent split, with the City's 25 percent share to be paid to County in one lump sum at the time of delivery of the additional equipment. IN WITNESS WHEREOF, the City and County have caused this agreement to be duly executed in its name and on its behalf, and the City's seal to be affixed hereto. COUNTY OF DAKOTA CITY OF i4 G A-YQ By: By: Mayor By: City Clerk K/C97-193 �� 3 Agenda Information Memo September 14, 1998 Eagan City Council C. COMPREHENSIVE PLAN AMENDMENT- NEW ULM ENTERPRISES, INC. ACTION TO BE CONSIDERED: • To approve or deny a Comprehensive Plan Amendment from Limited Business (LB) to Commercial Planned Development (CPD) for 2.4 acres at the southwest corner of RahnCliff Road and Rahn Way, legally described as Lot 2, Block 1, Rahn Ridge 2nd Addition, in the northeast 1/4 of Section 31. • Council action on the Comprehensive Guide Plan Amendment should be based on the proposed Planned Development Amendment. If approved by the City Council, the Guide Plan Amendment will be sent to the Metropolitan Council and formal action on the Planned Development Amendment will be withheld until the Metropolitan Council has responded. FACTS: • The applicant is proposing to develop a three-story 89-unit extended stay hotel (Staybridge Suites). The hotel is a change from the existing approved Planned Development which consists of an office building and off-site parking for the nearby Hilton and Holiday Inn Express hotels. The existing Limited Business (LB) land use designation of this property does not allow for hotel development. The Commercial Planned Development (CPD) land use allows greater diversity in uses while retaining site specific controls through the Planned Development. The CPD designation exists on commercial property north and east of this site. • In response to issues raised duringthe staff review and public hearing, developer has P p g P submitted revised plans for the Council's consideration. The revisions include: 1) the addition of a driveway access to Rahn Way; 2)the elimination of dead-end drive aisles and addition of islands to separate parking from through drives; 3) the relocation of the trash enclosure to south side of building; 4) the addition of a berm and more landscape screening on the west side of the property; 5) a pylon sign instead of a monument sign at the northeast corner of the site; and 6)provision for emergency vehicle access to the rear of the building. • The APC held a public hearing on August 25, 1998, and recommended denial of the Comprehensive Plan Amendment and Planned Development Amendment. ISSUES: • The revised plans show the pylon sign at 25 feet in height, and 57 square feet in area per side; the directional sign is less than the maximum six square feet allowed. With the revised parking lot layout, 111 parking stalls are provided; the 89-unit hotel requires 100 parking stalls. The revised grading plans show grading on the adjacent church property to accommodate the berm. Such grading is subject to the consent of the adjacent property owner. The landscape plan should be further revised to incorporate other changes discussed �6 in the staff report. One item not addressed in the revised plans is the row of parking opening to the southern shared driveway, however, eliminating that row of parking would result in the site being underparked by 10 stalls. • Staff has estimated the 89-unit Staybridge Suites to generate about 935 vehicle trips per day based on the Institute of Traffic Engineers data. The applicant estimates traffic to be lower than that. The managers of the Holiday Inn Express and Hilton Garden Inn submitted statements regarding their current traffic generation that those two hotels combined with a total of 220 rooms generate about 925 trips per day. • Reasons the APC cited for denial were the intensity and scale of the proposed development, incompatibility of uses and inadequate buffering to residential properties and that there had been no substantial change in conditions since 1997 when the City Council denied a similar change from LB to CPD to allow development of a 32-unit motel. • The City has received four letters from residents opposed to the development, and letters of support from 12 businesses and the Eagan Convention and Visitors Bureau. ATTACHMENTS: August 25, 1998 APC Minutes, pages through Staff report, pageADA through Revised Plans,pages jWthroughr A . 612 432 3780 SENT BY: 8-28-98 9=08 SEVERSON SHELDON- 681 469.1:# 3! 9 Page 2 August 25, 1998 ADVISORY PLANNiNC}COMMISSION PUBLIC HEARINGS COMPREHENSIVE GUIDE PLAN AMENDMENT & PLANNED DEVELOPMENT AMENDMENT NEW ULM ENTERPRISES Commission Chair Heyl opened the first public hearing of the evening regarding a Comprehensive Guide Plan Amendment and a Planned Development Amendment to allow a hotel on 2.42 acres legally described as Lot 2, Block 1, Rahn Ridge 2nd Addition, located at the southwest corner of Rahn Way and Rahn Cliff Road in the NEIA of Section 31, Planner Dudziak introduced this item. Ms. Dudziak highlighted the information presented in City staffs planning report dated August 19, 1998. Ms. Dudziak noted the background and history, the surrounding uses and the existing conditions of the subject property. Ms. Dudziak noted that a Comprehensive Guide Plan Amendment is required in order to allow construction of a hotel on the site. Jerry Dannheim representing New Ulm Enterprises addressed the Commission. Mr. Dannheim stated that the applicant operates three commercial enterprises in the vicinity and hopes to establish a hotel as a compliment to their existing facilities. , the Engineer for the project was available to answer any questions. Pastor Ruden of the Cedar Ridge Church which lies directly to the west of the subject property, stated that as a whole the Church was not concerned with the proposed project but had specific concerns, mainly: (1) the location of the outdoor trash enclosure which the Church would like to see relocated to the southwest corner; (2) the southern driveway which the Church questions the width of the road in relation to the Church's ability to develop the rest of its property; (3) a visual barrier, the Church offered the use of the east five feet of its property to create enough room for berming and shrubbery; and (4) the parking alignment as it relates to the issue of snow storage and traffic movement on the hotel site. Commission Chair Heyl closed the public hearing and noted that several letters had been received in opposition to the proposal. Chair Heyl questioned staff about an earlier application for a hotel on this site. Planner Dudziak stated that an earlier proposal only used the north half of the proposed site and that while the APC recommended approval, the City Council had denied the earlier request as being too intense in relation to the limited business purpose. The ?4F 612 432 3780 SENT BY: 8-28-98 9:09 SEVERSON SHELDON- 681 4694:# 4/ 9 Page.3 August 25, 1998 ADVISORY PLANNING COMMISSION Council had also expressed concerns about adequate buffering for the residences to the south and west. Chair Hey] expressed her relief that there was still an inadequate buffer for the neighboring residents and that she did not believe that circumstances had changed from a year ago that would form the basis to increase the number of units on the property. Member Bakken agreed with Chair Hey] and stated that he felt there was a compatibility issue and that limited business would be more suitable to the neighboring residents. Member Huusko expressed his concurrence. Member Steininger thought the proposal was a good use of the property and that the proposal being on the fringe of the residential development would not be inappropriate. Member Segal expressed his opinion that he was not convinced that more hotel usage was needed at this location and had concern about the proposal's effect on the existing neighborhoods. Member Segal moved, Member Huusko seconded, a motion to recommend denial of a Comprehensive Guide Plan Amendment to allow a hotel on 2.42 acres legally described as Lot 2, Block 1, Rahn Ridge 2nd Addition, located at the southwest corner of Rahn Way and Rahn Cliff Road in the NE'/4 of Section 3 1, All voted in favor, except Member Steininger opposed_ Member Segal moved, Member 11uusko seconded, a motion to recommend denial of a Planned Development Amendment to allow a hotel on 2.42 acres legally described as Lot 2, Block 1, Rahn Ridge 2nd Addition, located at the southwest corner of Rahn Way and Rahn Cliff Road in the NE'/� of Section 31. All voted in favor, except Member Steininger opposed. PLANNING REPORT CITY OF EAGAN REPORT DATE: August 19, 1995 CASE: 31-CG-0.1-07-9S 31-PA-06-07-9S APPLICANT: New Ulm Enterprises, Inc. HEARING DATE: August 25, 199S PROPERTY OWNER: Rahn Ridge Associates PREPARED BY: Pamela Dudziak REQUEST: Comprehensive Guide Plan Amendment Planned Development Amendment LOCATION: Southwest Corner of Rahn Way and Rahn Cliff Road (INTE 1/4 of Sec. 31) COMPREHENSIVE PLAN: LB - Limited Business ZONING: PD — Planned Development SUMMARY OF REQUEST Rahn Ridge Associates is proposing a Comprehensive Guide Plan Amendment and a Planned Development Amendment to allow a hotel on 2.42 acres legally described as Lot 2, Block 1, Rahn Ridge 2"" Addition. located at the southwest comer of Rahn Wav and Rahn Cliff Road in the NE 1/4 of Section 31. AUTHORITY FOR REVIEW`, Comprehensive Guide Plan Amendment The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long-range interests of the city. The standard of review, of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. lob Planning Report — New Ulm Enterprises, Inc. August 25, 1998 Pale 2 BACKGROUND/HISTORY The subject site was originally a part of the Mission Hills South Planned Development (approved June 1977 for a tern of 15 years) that consisted of mined residential and commercial land uses. Although the PD has expired, the city has not taken action to terminate the agreement. The southern portion of the PD consists of single family and duplex development. On September 3, 1985, the City Council approved the Rahn Ridge preliminary plat for the Cedar Ridae Church and 25 duplex lots within the PD. The remaining undeveloped property within the PD (2.42 acre Lot 2, Block 1, Rahn Ridge 2od Addition) was designated for Limited Business uses and this portion of the PD is currently guided Limited Business in the city's Comprehensive Guide Plan. In Mav of 1996, an amendment to the Mission Hills South PD was approved. The amendment called for two office buildings. As a result, a 11,800 s.f. office building was constructed on Lot 1, Block 1, Rahn Ridae 2nd Addition, and a 20,250 s.f. office building was approved for this site (Lot 2 , Block 1, Rahn Ridge 2nd Addition) but has not been constructed. Rahn Ridge Associates has submitted several proposals in the past year, some of which have included subdividing the site into two parcels, amending the PD to allow a 38-unit motel and an office building, amending the PD to allow two office buildings, and most recently amending the PD to allow an office building and off-site parking as a principal use. The Comprehensive Guide Plan and PD Amendments for the office and motel development were denied in July of 1997. Subsequent proposals for subdivision of the property into two lots received preliminary approval, and the City approved of the proposed development plans for an office and a clinic. Most recently, the City approved development plans for an office and off-site "park and fly" parking in place of the office/clinic development. EXISTING CONDITIONS The site is flat and the majority slopes gently to the south. The site was graded with previous development and is open with no significant vegetation. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: North — Rahn Cliff Learning Center, pond, and Walareen Drug Store, zoned Planned Development (PD) and guided Commercial Planned Development (CPD) South Office building. zoned Planned Development (PD) and guided Limited Business (LB); Residential, zoned Planned Development (PD) and guided D-II Mixed Residential (0-6 units-'acre); Kettle Park, zoned Public Facilities and guided Public. /D/ Planning Report — New Ulm Enterprises, Inc. August 25, 199S Page 3 East - Commercial including Dairy Queen, Holiday Inn Express and Green Mill, zoned Planned Development (PD) and guided Commercial Planned Development (CPD). West - Cedar Ridge Church, zoned Planned Development (PD) and guided Public Facilities. EVaLUATION1 OF REQUEST Description of Request - The applicant is proposing a Comprehensive Guide Plan Amendment for the 2.42-acre parcel from Limited Business (LB) to Commercial Planned Development (CPD), and a Planned Development Amendment to allow construction of an 89-unit extended stay hotel. If approved, the previous plans for the office building and off-site parking lot would be withdrawn, and a new Final Planned Development Agreement to reflect the approved use would be executed. Comprehensive Guide Plan Amendment The evaluation of the proposed development in relation to environmental impacts and infrastructure are addressed in the Preliminary Subdivision section of this report. This section addresses the proposed land use change as it relates to the commercial land supply, and the city's policies and goals. The Limited Business (LB) designation is intended for those areas that are particularly exposed to residential neighborhoods and thus, suitable only for businesses compatible with nearby residential use. The Commercial Planned Development (CPD) land use designation was established in 1988 to provide flexibility in commercial development. The CPD designation allows for a diversity of commercial uses and intensities, with the specific use and intensity for each property determined by a planned development agreement. The proposed land use of this 2.42 acres would remain commercial, however, the CPD designation allows more flexibility and a greater range of use options than the LB designation, while allowing site specific controls through the Planned Development Agreement. No additional demand on the school system would be generated with this proposed change in land use designation since the specified use is commercial. The Commercial Land Use Study accepted by the Council in May, 1994, identifies hotels and motels as an emerging industry in Eagan which should be accommodated based on location and scale as opposed to specific commercial land use category. The study established working policies to guide commercial development. The study noted that hotels and motels would be appropriate in Neighborhood Commercial and Major Commercial nodes if adjacent to a principal arterial or interstate freeway and if the scale of the development is compatible to adjacent land uses. The area along Cliff Road between I-35E and H%vy. 77 is a major commercial node. This particular site is a transitional area between the commercial developments along Cliff Road and /V� Planning Report — New Ulm Enterprises, Inc. Au,ust 25, 1998 Page -1 adjacent to I-35E and the residential development further south. This site is near, but does not does not abut, the interstate freeway, Cliff Road, or residential property to the south. Traffic generation for the proposed 89-unit hotel is estimated to be about 935 average daily trips. For comparative purposes, traffic generation for a 20,250 square foot office (a typical use allowed by the existing LB land use designation) is estimated to be about 425 average daily trips. Under these two scenarios, the hotel would result in about X10 more daily trips than an office use alone. Planned Development Amendment: Proposed Use—The applicants propose a three-story, 89-unit Staybridge Suites, an extended stay hotel. The narrative submitted by New Ulm Enterprises explains that the building is intended to "complement the neighboring businesses and the existing 'hospitality campus' encompassing the Hilton Garden Inn and Holiday Inn Express Hotel and Suites." Compatibility with Surrounding Area—The adjacent properties east of this site are developed with commercial uses including two hotels, restaurants and various retail and service facilities. South of the site is an office building, park and single- and two-family residential development. To the west is a church. The proposed three-story hotel is larger in scale than most surrounding buildings. All of the existing buildings on the west side of Rahncliff Road are single-story, those east of Rahncliff Road are one or two stories, except for the Hilton which is four stories. Site Plan - The site plan indicates the main entrance will be oriented to the east. The building has two wins that extend to the west and create a courtyard in which an indoor swimming pool will be located. Setbacks — Although the Zoning Code does not have specific setback requirements for a Planned Development, the building appears to meet or exceed standard setback requirements which would be applied in other zoning districts (30 feet from a public street, 10 feet from side and rear lot lines). Parking areas satisfy the minimum 20-foot setback from the public right of way and five feet from side and rear property lines. Parking— Standard parking requirements for hotels are one stall for every room, plus one stall for each eight rooms. Based on the proposed 89-units, a total of 100 parking stalls are required. The im provided. Parking stalls are proposed to be nine feet wide. plans show 120 stalls are be Although the shared drive now functions only as a service drive for the lot to the south, it also provides access for future development on the church property to the west and there is potential for conflicts between the southerly row of parking and through traffic on the shared drive. Since the proposed plan provides excess parking, staff suggests eliminating the southerly row of parking, and providing a curbed landscaped island to separate the parking lot from the drive aisle. In addition, staff suggests redesigning the parking lot to provide better circulation by eliminating dead end drive aisles. Planning Report — hlewv Ulm Enterprises, Inc. August 25, 1998 Pa,ze 5 Building Elevations;Architecture —The proposed building is three stories. The architecture consists of simulated stack stone, E1FS, and vinvl lap siding, with an asphalt shingle root. The building design has a peak roof height of 46-feet. This height exceeds the typical maximum building height'of 35 feet. For comparative purposes, the four-story Hilton Garden Inn hotel is 58 feet and the two-story Holiday Inn Express is 31 feet. The office building to the south is a single-story and has a height of 24 feet. The Walgreens to the north and the church to the west are also one-story buildings. Trash Enclosure —An outdoor trash enclosure is shown at the northwest corner of the site adjacent to the building. All trash and recyclable materials must be stored inside the principal buildings or within the trash enclosure. The design of the trash enclosure must satisfy the standards in the City Code. Signage— Sign plans were submitted but did not include dimensions. The landscape plan shows a sign at the northeast comer of the site and entrance suns at the two access drives. Since the southerly drive serves other lots, a sign identifying this drive as an entrance for this development may be confusing. One round sign up to seven feet in height at the northeast comer of the lot, and one directional sign up to six square feet at the northerly entrance to the site are allowed. This development shall not include a pylon sign. All signs should comply with City Sign Code requirements including those for location, size, setbacks, and height. Landscaping — The preliminary landscape plan shows a variety of trees, shrubs and perennials. The shrubs are almost exclusively located around the foundation of the building and staff suggests that some shrub beds be interspersed among the trees at the perimeter of the site. Deciduous overstory trees are located along the west property line. The adjacent property to the west is a church and this portion of the church property is currently unused, but is anticipated for expansion or other development in the future. The west side of the property is visible from residences on Pin Oak Drive to the south and the landscaping should be revised to include other materials along the west side to provide better screening from the residences and from adjacent property. The grading plan shows berming between the parking lot and Rahn Cliff Road. Berming should be added along Rahn Way also. The landscape plan should be revised to show grading contours, the landscape schedule should include the botanical names of plants and the shrubs, a planting detail for both trees and shrubs should be shown, and the plan should be prepared by a Minnesota registered landscape architect or certified nurseryperson. Tree Preservation — There are no significant trees or woodlands on the property. Grading/Wetlands -The preliminary grading plan is acceptable. A majority of the site gently slopes toward the south. The site was graded with previous development and is open. There are no jurisdictional wetlands within the development site. /ox Planning Report — Ne%v Ulm Enterprises, Inc. August 25, 1995 Pale 6 Storm Drainage/Water Quality - The preliminary storm drainage plan is acceptable. Storm sewer was stubbed to serve Lot 2 with the Rahn Ridge 2nd Addition development. Storm water runoff from the development will drain through a storm sewer system to Pond AP-44 located on the east side of Rahn Cliff Road. Pursuant to the Rahn Ridge 2"' Addition development contract, a cash water quality dedication will be due prior to issuance of the building permit for this development. Utilities - The preliminary utility plan is acceptable. Sanitary sewer and water main services are available for connection by this development from Rahn Cliff Road. Streets/Access/Circulation - Public street access for this development is proposed in two locations onto Rahn Cliff Road. The driveway which is shared with the existing office building to the south will also provide future driveway access the lot directly to the west. The City Fire Marshall has reviewed the plans and requested that a fire access lane be provided along the west side of the building to allow emergency vehicles better access to the interior court area. Additionally, drive aisles should be provided in the northeast and southwest corners of the parking lot to eliminate dead end and facilitate circulation. Site Lighting/Security—The liahtina plan shows 20-foot light standards in the parking lot. Parking lot light fixtures should be shielded and directed away from public rights-of-way and adjacent property, particularly from residential properties. Photometric contours were not provided with this application, and should be submitted. For security reasons, lighting should not be less than one footcandle throughout the parking lot. As the number of hotels has increased dramatically- in Eagan in the past few years, the Police Department has had some concerns about staffing at such facilities. In particular, the police have indicated that 24-hour on-site staffing increases security for patrons and keeps police calls to the site down. This hotel should have on-site staff 24-hours a day all year. Parks and Recreation —A cash park and trail dedication will be due prior to issuance of the building permit for this development. SUNINIARY/CONCLUSION The applicants are requesting a Comprehensive Guide Plan Amendment to change the land use designation from LB to CPD on 2.42 acres, and a Planned Development Amendment to allow construction of a three-story 39-unit extended stay hotel at the southwest comer of Rahn Cliff Road and Rahn Way. The hotel is not consistent with the existing LB land use designation of the property. The proposed CPD land use allows greater flexibility while allowing for site-specific controls through the Planned Development. The question for the APC and City Council then is whether the proposed hotel is a use that is appropriate in this location. If the City approves of the land use change, the Comprehensive Guide Plan Amendment including the proposed development Planning Report — New Ulm Enterprises, Inc. August 25, 1998 Page 7 plans will be forwarded to the Metropolitan Council for review, and approval prior to adoption by the City Council. The proposed hotel appears to satisfy typical zoning requirements with regard to setbacks, building design, parking and other similar things. The proposed development includes a deviation from standard building height requirements and staff is suggesting some modifications to the parking and circulation design. ACTION TO BE CONSIDERED A. To recommend approval or denial of a Comprehensive Guide Plan Amendment from LB to CPD for 2.42 acres currently platted as Lot 2, Block 1, Rahn Ridge 2nd Addition. B. To recommend approval or denial of a Planned Development Amendment to allow construction of a three-story 89-unit extended stay hotel on 2.42 acres currently platted as Lot 2, Block 1, Rahn Ridge 2"d Addition in the NW 1/4 of Section 32. If approved, the following conditions should apply. 1. This Preliminary Planned Development approves a three-story, 89-unit extended stay hotel with a maximum building height of 46 feet. 2. The term of the Preliminary Planned Development shall be five years. 3. The following exhibits are required for the Planned Development Agreement. • Final Site Plan • Final Landscape Plan • Final Building Elevations • Final Site Lighting Plan 4. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 5. The parking lot should be designed so that parking stalls do not open directly onto the south driveway and to eliminate dead ends. 6. The building shall be consistent in architectural design, building height, and use of exterior materials as shown on the approved Building Elevation plans. 7. All trash/recvchng containers shall be stored within the principal buildings or shall be within an enclosure designed and constructed consistent with City Code requirements. S. One ground identification sign is allowed. All signage shall comply with Citv Sign Code provisions. /06 Planning Report — New Ulm Enterprises, Inc. August 25, 1995 Paye S 9. The landscape plan shall be revised per comments in the staff report with regard to landscape design, screening and berming. The revised landscape plan shall be prepared by Minnesota registered landscape architect or certified nurseryperson and shall include underlying grading contours and a planting detail for both trees and shrubs. The landscape schedule shall include botanical names of plant materials. 10. In accordance with the Rahn Ridge 2nd Addition development contract, a cash water quality dedication is required prior to issuance of the building permit for this development. A cash parks and trials dedication is also required prior to issuance of the building permit for this development. 11. Emergency access shall be provided to the west side of the building subject to the approval of the City Fire Marshal. 12. Parking lot light fixtures shall be shielded and directed away from public rights-of-way and adjacent property. Free-standing light poles shall not exceed 20 feet in height. For security reasons, lighting shall not be less than one footcandle throughout the parking lot. 13. This hotel shall have on-site staff 24 hours a day. /D . - nn•• a�i �' MEN mm M �® ®d1� to ®a ! o Mill MWAR irj NO IMPOI m �� Os ZoningMap WAT PD -4 R PD PD PD Subject Site CSC N13 PD D PD as A LB PF P O PD PD RB R1 I I PK 10 -ipiD p \� P R- R- R 1 -1 E 4W o 4W 8W Feet Development/Developer: New Ulm Enterprises Case No.: 31-CG-0407-98/31-PA-06-07-98 Current Zoning: PD Planned Development /D 9 Ma►prepa"d on august 14,1116 E City of Eagan "*Ing 23ttl AmVlew 7.0a Ill•ff:\61.1\proJecta\"porta.apr w Parcel bass map Intormatlen prerNed by Dakota County Land Su ney Department �i0/rmnity DevelOf� xyg� Zoning Intormatlon p"vlded by Lawr.nce Group 1916 and updated by City Staff. S Comprehensive Guide Plan • • Usei • oil mIII� '�♦j�� cPD■ k Sub'ect Site i Boom M Elmo Development/Developer: New Ulm Enterprises Case No.: i � �� iv�►� = �� !: � �� ♦IIS � � .�� , �� . ■IIIA II • � � 1 11111 �U� �■ ■11►� Tin/ 31-CG-04-07-98/31-PA-06-07-98 Current Guide Plan Designation: LB Limited Business i+city of Eagan P—W be*. t,on proVided by Dakota Cajunty Land 3umey Department i_ -#Depw"w# Camp.0 provided by L..r...G-Up 1996 and Updated by City Staff. Deveicffna ------------------------------� R ------------------------------ —-—-—-—-—-—-—-—-—- —— ----- — — . _—`-- — ------ —-—-—-— — --- BQ �. � I „-{�'•--"`-moi .F �f /--———— ,,l — r ... i erx ' t jI 4s z _ Z iM s d H -}; ..SITE PUN,SL'RC£Y -.o.�•• E'OL UND NES vLX£ATrR➢Rrses AND C T'URCERSUN➢RUPfRT!£S �x:. _ !�' SITE PLAN „ ---------------------------• t 1 ' ---------- IT- 0 01 I t OWN wft NONNIY GRADING PLAY UTILITY PUN N Nf I ULV £NT£RPRISLS AND HE DL UND •-°-•- - - -°° S- TORG£RSO.N PROPERTIES - - Aa z PRELIM. GRADING/ UTILITY PLAN A a ^I 9 N I 1 S I X 3 i I L t J j l N j Z e ; � I a I y J �g �g 1� r, a� 3 � ��O•LJR rIJM lTAT!!D6!'lfTd ',� ._��.....-. ��,,� •®OA Y.. 113 - LANDSCAPE PLAN a LA � _IM Ip ja — F _ s� 41 4 ja I?° ••r� a �o Lr a � f q �! (]y� {y(�` C � •■ C {yy� n c■� J� C F�11 •V •V II'E? S< I � a�f � 4� �� Z P'� �� I� x��p�a f gR q 22 a �'? r �� °i� � � 0 � 9 0 ♦t�� D 1�ASi 1 16T QpIAf101b 51Aa7Q.l6E 9118 �! ...- �.. • • l✓•.�.rr� ♦rte. or mm lldlq'goes anal+r+1 Is /� ELEVATIONS N p is I 1 ■ ,� 1 1 3 aap O i� D D Zb 001, lam ♦1�7RM 1 YNM BP/A*1016 STAYWWGf]R6 �_�. - •, �� 15, ELEVATIONS R�FIt � Z D rn j Z � m Z Z o Z Z lf� c Y a � D \� 3 �r li K�p ' t1i•;t' 0 �• ,7, 'O"1 cn 1146 iii -�{C��;►:� �,r1Yt'' ;:.ti ��t�i �`��iil July 14, 1998 ALTERNATE USE APPLICATION FOR PUD ON RAHN CLIFF ROAD New Ulm Enterprises and Torgerson Properties, the developers and operators of the Eagan Holiday Inn Express Hotel & Suites, the Green Mill Restaurant and the Hilton Garden Inn, now wish to develop and operate a Staybridge Suites nearby on Rahn Cliff Road. A Staybridge Suites, which is franchised by Holiday Inn, caters to guests who tend to make extended stays averaging seven to nine days. As a result, the facilities are more residential in appearance and character than a typical hotel. A three-story Staybridge Suites with 89 units is being proposed. Its contemporary architecture is marked by a distinctive pitched roof, a front porte-cochere and an atrium area featuring a fireplace and the homelike-ambiance of foliage. The building is intended to complement neighboring businesses and the existing "hospitality campus" encompassing the Hilton Garden Inn, Green'111,0 Restaurant and Holiday Inn Express Hotel and Suites. By developing and operating these three properties, we hope we have demonstrated that New Ulm Enterprises and Torgerson Properties are good corporate citizens of Eagan. We also believe that the quality of these properties speaks for itself and is indicative of what may be expected in our creation of a Staybridge Suites. Gerald Dannheim 1171) P.O. Box 597 New Ulm, Minnesota 56073-0597 507-359-2941 FAX 507-354-7147 CEDAR RIDGE (� cHURcr+ 2024 Rahn Way D L5 Eagan,MN 55122 612.688.0246 ' J098 August 13, 1998 ��77 Pam Dudziak Planning Department City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Case 431-CG-04-07-98 Development Name: Staybridge Suites Dear Planning Commission and City Council, We have received your Public Hearing Notice regarding the proposed development adjacent to the property of Cedar Ridge Church. I have itemized below several concerns we have regarding this development. 1. The trash bin is not connected to the building and is located on the northwest corner of the lot. This is immediately across from, and in full view of, the main entrance to the church's parking lot. We'd prefer that the trash bin is relocated to the southwest corner of the lot and attached to the building. 2. Along the south side of the lot is a private roadway that Cedar Ridge has a right-of- way, (easement) for. We have plans to sell a portion of our church field that would have access to Rahn Cliff Road only through this private road. We anticipate the buyer would need zoning permission for a "Limited Business" or"Commercial Planned Development" type enterprise. The proposed curb to curb width of 24 feet seems inadequate for the future sale and development of our land. Could the curb to curb width of this street be determined so that it would have no detrimental effects on the future development of the church's land? Ile //, 3. This item is in regard to the green area along the western boundary of the development and parallel to the church's eastern border. It appears that the maximum green area between the church's parking lot curb and the development's parking lot curb is ten feet. Could the developer create a parallel berm along the borders of our two properties.? This berm would begin at our curb, rise to approximately three feet, or more if possible, and fall to the curb of the development. The center high point of approximately three feet would be on the property line itself. Would the developer sod and landscape the entire width and length of this berm including our property up to our curb at their cost? We believe this would add significantly to the esthetic appeal of both properties. Regarding trees and shrubs, could the developer landscape this berm area along the entire western border of the lot with "residential density" guidelines. That is, using shrub and tree density to accommodate a commercial-to-residential transition for the numbers of trees and shrubs? Again, we believe this would add significantly to the esthetic appeal of both properties. 4. Also, will there be adequate `'parking lot type" lighting in the parking areas that are at the far end of the northwestern & southwestern border of the lot? We would not want those parking areas to be poorly lit. 5. Between the private roadway at the south side of the lot and the parking area of the development - the transition from street (gutter) to parking area does not show an actual curb, and green area. We are concerned that without an actual curb and gutter followed by a green area prior to the beginning of the parking area it would detract from the roadway's desirability regarding the future plans for development that we have that I referred to in item 42. 6. Will this business have a permit requiring that the front desk is personally staffed on a twenty-four hour basis? If this is not the case, we would not be in favor of the project's approval. We look forward to further discussions with you on this development. Thank you for your attention to our concerns, Blessings, - 14 Tim Ruden Pastor Copy: R. Hedlund /�9 ------ ---- ---------------�j1' I ---------- , I -.-.-.� '�.. .-.-_-.-�..-may.-r-•-• i------ --F-F---- ---- ------- II I J T7 ; 1 ---- I—•.----------- fU 1 b ` b � mw.•�=rid X' antin , z � ti A x� •Zd � H 'SIT£ PLAN/SURV£Y yEDL UND N£0 ULM£NT£RPRI,S£S AND } •I TOR6£RSON PROP£RTI£S Q, t.......—.0 eo,u - _ SITE PLAN (REVISED WHOMBONDS �s AM IF {i7a - C 1 : iii ..■. �� i� a.. "Mesr�� r, •<..u,—�G,��' ��t►'��=��.y rf Vs:.K��N�Iri��i..i�_ �A 0 OF ate..,----- 10-I' FAYBRI 4 r i 2 DIRECTIONAL SIGN 112" -- I'-0' PYLON 516N • �x5TAYBRID6E 9UITE5 9-3-2 EAGARHOTEL KMH PYLON SIGN E Page 2 of 2 Application for Exempt Permit- LG220 _/ 3/98 Organization Nam L.GC E E 1-cl4[ D 1/UN� d Local Unit of Government Acknowledgment(Required by Statute) fhe gambling.,prernises�within city limits,the if the gambling premises is located in a township, both r mtistignhisappiiction_. _rt �- the county and hip must sign this application - s._r_.__. __�.__ On behalf of the city, 1 acknowledge this application On behalf of the county,I acknowledge this application and three options for the city: and three options for the county: 1. Approve the application: By taking no action, 1• Approve the application: By taking no action, the the city allows the Board to issue a permit after county allows the Board to issue a permit after 30 days. 30 days(60 days for a first class city). 2• Waive the above-noted waiting period: The county allows the Board to issue a permit before 30 days. 2. Waive the above-noted waiting period: The Documentation attached. city allows the Board to issue a permit before 3. Deny the application by passing a resolution within 30 days (60 days for a first class city). Docu- 30 days. mentation attached. Print name of county: 3. Deny the application by passing a resolution within 30 days (60 days for a first.class city). (Signature of county personnel receiving application) Print name of city: < Title Date (Signature of city personnel receiving application) On behalf of the township, I acknowledge that the Title organization is applying for exempted gambling activity within the township limits. Date A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2). Print name of township: (Signature of township official acknowledging application) Title Date Chief Executive Officer's Signature The information provided in this application is complete d accurate to the best of my knowledge. C Chief Executive Officer's signature Name(please print) N rQ.uj C � S Date_ /��/ Mail Application and Attachment(s) At least 45 days prior to your scheduled activity date send: • the completed application; • a copy of your proof of nonprofit status, and • a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your application has not been acknowledged by the local unit of government, do not send the application to the Gambling Control Board. �I For Board use Only Minnesota Lawful Gambling AUG 11 1998 Fee Paid Application for Exempt Permit - LG220 Check No. Initials Organization Information I Received—! Or anization n me Previqus lawful gambling exemption number I StreetCity State/Zip Code County � (�Z �L 2a4 Name of chief executive officer(CEO) of organization Daytime phone number of Fi name namCEO: ((�ast Name of teasurer of organization Daytime phone number of First name Last name treasurer. � Qv,,,- Z,003 b r Type of Nonprofit Organization Check the box that best describes your organization: ❑ Fraternal �E] R igious F-1Veteran Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: ❑ IRS letter indicating income tax exempt status O Certificate of Good Standing from the Minnesota Secretary of State's Office ❑ A charter showing you are an affiliate of a parent nonprofit organization ❑ Proof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling a ity will be conducted (for raffles, list the it where the drawing will take place) —a)/__L-,_E C��05_s �JA)Z�5& 7 Address(do not use PO box) city StatelZip ode County � �,Ctc Fo sS � . �G-�},v , �55/� � Alco� Date(s)of activity(for raffles, indicate the date of the drawing) 4��ece&;?�;/9 9 g Check the box or boxes th indicate the type of gambling activity your organization will be conducting: ❑-Bingo 7affles ❑'Paddlewheels 7-Pull-Tabs ❑'Tipboards 'Equipment for these activities must be obtained from a licensed distributor. This form will be made available in alternative format(i.e. large print, Braille) upon request. The information requested on this form will become public information when received by the Board,and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. Page 1 of 2 3/98 Fee: $45.00 CITY OF EAGAN 3830 Pilot Knob Road Eagan, MN 55122-1897 t PERMIT APPLICATION TO OPERATE MOTORIZED GOLF CART Applicant Name: ,�, �-!�u Home Phone No. �j — 9�S Address: Name of person with impairment if not app scant: Address of Impaired person: J 16 — Make,model and ID No.of golf cart: Provide a certificate of a licensed medical doctor,which states that the applicant, if such applicant is a person with a mobility Impairment, is able to operate a motorized golf cart. Provide a certificate of Insurance covering liability in compliance with MN Statute 65B.41 - 65B.71. Provide further Information as the City deems necessary upon the request of the City. CONDITIONS OF PERMIT: * Permit applies to one person and applies to that individual and not the motorized golf cart. * Only the person to whom the permit was Issued shall operate a motorized golf cart. If the person assists an Impaired person, the person with the mobility Impairment must be present in the golf cart. * Permit holder must carry valid permit at all times. * Permit holder must operate on designated streets only. Any crossing of prohibited street must be made at marked intersection. * Permit holder must comply with state statute governing operation of motorized golf cart. * Speed limit for motorized golf cart Is 25 mph. * Permits are non-transferable unless application for transfer is approved by City Council. * Motorized golf carts may not be operated on any sidewalk,trailway, path or other pedestrian walkway within the City. The permit may be refused If the application is incomplete or contains false statements; The applicant has not complied with ordinance requirements; or the applicant has been convicted of a violation. Any violation of conditions of permit,or any misdemeanor or petty misdemeanor conviction of permit holder is grounds for revocation. I certify that 1 have read the application form to operate a motorized golf cart 1 understand the conditions of license and have provided Information that is true and correct to the best of my knowledge. Sign ture of Appllcant Date ---------------------------------- FOR CITY USE ONLY Police approvals c \,.._ _ Date: Signature City Council Approval: Date: Signature T � Bloomington Lake Clinic, Ltd. NI17 Bloomington Avenue South Minneapolis,NIN 554074771 Phone:16121 721-6511 'August Fax:(612)721-0239 _ 1150 Centre Pointe Cune "endola Height..NIN 55120-1264 Phone:J651)454-4939 Fax:16511454-1757 RE: Mi�-hael Kroiick 7'A 1 Gene.Atenue South 1059 }�L'.�L^llI1S-:U1rC: L Bloomingtun,'11N 55431-1253 ane Phone:161218W2024 aq 1 Mlnnea "aL,s ?�tv X51 ' Fax:16121 H>;K-3985 rig D' 't[ = FAI1ILYPRACTICE To Whom It May Concern: John R.Bjorklund.V.D- Daniel C.(onlon_ A7.D. Ahmad\\KD:,ia1) ?`fir. Krollck ap arentt needs another letter requesting Linda K-Fsr,ria V- - �� .y l �C2'ITti✓:for Ken,wlhC lia,c,,w.J,. VD for driving his golf cart from home to the go-If course. `This Laurel L.Haccr,t,.A1.D. apparentiy -ee^35 a SpEci,7.1perm1S51Or� frOT 11.13 Eae�3rl C1t.Y llm.nh�S Knn,otn.ALD R.,hcnVC OIxm.V.D, officials. Kok VA-,"imp"m V-D- I_i.0 G.S„Idat.ALD. Jam"K.S1ru".AI.D. Mr. Krollck has incurred two myocardial lnfarcT.ic ns and has M,ch.,cl R.7-1, 1.D-O- '(., r' Ks[hermeJ-HLmImLIon.PA-C. Corollary byNass Surgery. his initial infarction Was in, 29CG i Lh-he,h V1.S!oeh�.PA.C. - ..ad cor:tll,,ued, ongoln.- anginal" symptoIl;e-oi ,gy anj subse'yLl?r, ;:3d INTERNAL MEDICINE a recurrent my':.C3rcia_ lrfar ctlon in 2914 . Ah anglocranl nF,rkl fI od A1D. three-Vessel coronary artery d-Lsease. !:= s'-.lb r. .:8rt 1 had EJN, T.L.Rob.on-VD. �� t y \hchael Nstem.ick.yLD. } y -f 4 . h, a l s_ has a hi. -1 y artery >YF�__ surgery ir.� February c> ��`; .r, �� s ' OBSTETRICS:GNU or h1`pew t..e_'J s l:)n a1;;d :1GIl- ll:s'�11I1-�eper.'.ien% l�.�al"tet.t4 me_iltus. GY\ECOLOGY Gerald 1(unn,11 J,_V.D. D,tk J.\ \,,nOpp n.\LD Mr. Krc,lick, apparently gets ongoing e :eyc1_se actiV_ty Cr tf"E if KathnnStindywa.Cy\L cVurs . wni.":? 1J certai!"iy an approVEd 'oI'T of exercise roL SLRGERY ongoin-a me.uica-1. problems. At thi-s tLme he re Quest.e°u" he. !D \I,ch,J A.Schae!.\I.D. u c � c r Carl tC rl Je Ahis "Ol_ Cc�r't TTO tt rloP,le *0 y_ c.SE' t _ ?S -01. = l Hcnnan J.SLIU] J, P:\(SA - �•' , WP.IcI: 1S G tC -a' Qls.t.ar.' e Or [J. 3 I111_E'S. Ary ;_'onF 6eY'ation ti:aT Car: CARDIOLOGI- CJC ,`5''1vel; to l�stl rl�l ll:". WOtI1Q rre CONSULTATION lhunr.+s E Chcne.ALD. Uircere-y, GASTROENTEROLOG}. CONSULTATION loo"P Knnnhou,.%I.D. r)7 , '\ NEUROLOGY CONSULTATION Bruce D.Smiler-ALD. R. W. —L). �amiiy Practice OPHTHALMOLOGA CONSULTATION Jana H.Nest.MD jai l 3K OPTOMETRl CONSULTATION Mark A.Ioreanon.O.D. ORTHOPAEDIC CONSULTATION Mark A.Heller.V.D- John F.Udtihon.A1D. Mich-]J.Kcmamch.V.D- O,en R O Neill.V.D. RADIOLOGI' Surhurh;u,Rdioloeic Con>ultantc DIETITIAN V:,n Les clic-R.D. ADMINISTRATION R,ben M Aincl Serving Since 1930 CITY OF EAGAN AMUSEMENT DEVICES FEES PER LOCATION 3830 PILOT KNOB ROAD -APPLICATION FOR LICENSE 1-S MACH. $23 EACH EAGAN, MN 35122 4-9 MACHINES $200 10-15 MACHINES $350 \\ , < 15 MACHINES $500 1. Name of Applicant_ 1'«a1 r:G� W o rn,Q Res.Address F�t (o';:Q� Middle 64 n4 j( La._ jV 3�/ 2. Business Address 1'�1�Street eq(fj> I Aj ::!� + PG J ( s�{/Yl N S5 0A1 Street City State Zip S. Home Phone 442-- 13-762 Business Phone (o 44 S-G"�I O 4. Date of Birth M 4r6) Place of Birth St P4 J I Z. i`ype.ii L ,c:.8b: r'i.4d, idilalI artnership vvtYv.S�it�li 6. If Partnership or Corporation list name, title, home address and phone, date of birth, place of birth, of each partner officer and director. 7. Licensed Establishment ( 4-q �. ry" P e Name TT street phone City nn State Zip 8. Description of Business: t�e5J4r4r1 } 9. Name and Address of owner of premises where device is to be operated 10. Name and Ad4ress of?wner off d vice(s): Ar'�12�►`CQrI 6m.sem Cry 11410grry st i1 . �M 11. Have you ever been arrsstpd or convicted of any crime or misdemeanor, other than a traffic offense: Yes No �/ 12. For Amusement Device License (Continue list on separate sheet if necessary): L Description Name of Manufacturer FOR OFFICE USE ONLY: Receip #: Amount Pd. Date Recd: 09-08-98 09: 14AM FROM CITY OF EAGAN TO 93477077 P022/023 DATE CITY GF EAGAN QV NEW ORENWN SALE FEE 5830 PILOT KNOB ROAD TEM R�-..---.....,�. OFF SALE FEE - EAGAN.MINNESOTA 65122 TEMPORARY FEE 425.00 APPLICATION FOR tAALT LIQUOR LICENSE PLEASE PRINT APPLICANT Larsen Donald W. OWNER'9i/MAE Parkview r-n f-C1 uh T, .h (Last) (Fiml) (Middle) L.st}' (Fkst) (Middle) AddressAddress 39-5'.? EhI06-WA'rff.Q Use. Address f318 Cliff Road (Street) (Street) /i3 Ea an MN 55123 l (Cky) (state) (Zip)(Glty) (sxatr) 71` (Ziol tfinPhone ` r —Z(o00 612-452-5098 TRADE NAME Parkview Golf Club, LLC MIaNAGEWS NAME LarsenDonald W. (last) (First) (Middle) Ae7draaa 1310 Cliff Road Address SP�zwA (Street) (Street) Eagan, MN 55123 � A7-AW z;3 (City) (State) IDP) (City) (State)'/�/�!6 (ZIP) Phone 612-452-5098 • f`�— ardwsts ) ---HEREBY APPLIES FOR NONaNTOXICATINO LIQUOR LICENSE for the rear /99� *am 9 1 11_ 10 �l 31 (month) (date) (month) (date) Ever. N14 _ Coulton' (Ior.tee"Verarr license) (Address) STRONG BEER; Yes No Applicants who have an on-sole wine license,a4have sox cross■amcrgs from food.may sed strong bier without an oddK;onal ken e. Applicants rho elect to sea strong beer must tarty liquor liability Insurance. i Ars you the actual pmpttelor? Yes 07 1110`O i Are you the owner of the property of the business location? (Yea's pc) No( ) r.WVIE eCV-F��$ Has any other Rcense of MIs kind been granted to you? Yesy) No( ) Where !64A)(City) (Year) Are any taxes,essessMente or ub'Iley bids tot tit pennies•unpald or delipuent7 Yes( ) No cc).If yea;give reason. Liquor Liao Law MS 304AS027 Yes No k During the pest rear,has s summons been 4awd under the L4 � O )• � M yes,abaoh summary copy. Have you ever been convkted7 You( ) No( CRY (01her than a traffic offense) Is this a joint ownemhlp or silent partnership? Yes( ) No (x).If yes,please attach a Voting of eemptsle names,dates of birth,addresses and telephone numbers to everyone Involved. 1 HEREBY VERIFY THAT THERE HAS BEEN NO CHANGE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR, THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS FROM ANY AND ALL CLAIMS OR SUITS INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS,WHICH THE CITY OF EAGAN MAY INCUR BY REASON OF ANT ACTIVITIES ARIS140 PROM THE ORANTING OF THIS 33 BEER LICENSE. I(era)HEREBY AGREE To OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNESOTA AND THE ORDINANCES OF THE CITY OF EAGAN. TME FOREGOING S TEMENTS ARE TRUE AND COR CT TO THE BEST OF MY KNOWLEDGE AND BELIEF. i AUTHORIZED SIGNATURE (meq (Full Middle) (Last) ERR CITY USE ONLY POLICE APPROVAL' YES() NO()SIGNED BATED i i 09/08/98 TUE 09:08 [TX/RX NO 91121