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11/30/2015 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING NOVEMBER 30, 2015 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. APPROVE Resolution renewing existing alcohol licenses for 2015 F. APPROVE Resolution directing the City Clerk to issue 2015 alcohol license renewals upon licensees' submission of renewal documents and fees G. APPROVE Temporary On -Sale Liquor License and waive the license fee for Trinity School at River Ridge on February 13, 2016 at 601 River Ridge Parkway H. APPROVE modification to the ownership of On -Sale Liquor License holder EI Parian Mexican Restaurant, 1960 Cliff Lake Road Suite 117 I. APPROVE On -Sale 3.2 Percent Malt Liquor, Wine and Sunday Wine License for New Bohemia — Eagan, LLC doing business as New Bohemia Wurst & Bier Haus, 1278 Town Centre Drive Suite 195 J. APPROVE 2016 Enterprise Fund budgets for Public Utilities (Water, Sewer, Street Lighting, Storm Drainage/Water Quality, Cascade Bay, Civic Arena, Community Center, and Fiber Infrastructure (Access Eagan) K. APPROVE 2016 Special Revenue Fund budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment fund (MIF) Revolving Loan Fund, Cable TV Franchise Fees Fund, E -TV Fund and the Cedar Grove Parking Garage Fund L. ADOPT 2016 Eagan Convention and Visitors Bureau (ECVB) Budget M. ADOPT a resolution accepting a donation from the Eagan Citizen's Crime Prevention Association and authorize a corresponding budget adjustment N. ACCEPT CNH Proposal for architectural services for Fire Station 3 0. RECEIVE Draft Feasibility Report for Project 1191, Neil Armstrong Blvd/ Aldrin Drive — Street Improvements, and Schedule Public Hearing for January 5, 2016 P. RECEIVE Draft Feasibility Report for Project 1192, Johnny Cake Ridge Road — Street Improvements, and Schedule Public Hearing for January 5, 2016 Q. RECEIVE Draft Feasibility Report for Project 1193, Denmark Ave/ Timbershore/ Pilot Knob Heights—Street Improvements, and Schedule Public Hearing for January 5, 2016 R. RECEIVE Draft Feasibility Report for Project 1196, Cedar Grove 3rd — Street Improvements, and Schedule Public Hearing for January 5, 2016 S. RECEIVE Draft Feasibility Report for Project 1203, Mallard Park 2nd — Street Improvements, and Schedule Public Hearing for January 5, 2016 T. APPROVE Franchise Agreement — Minnesota Energy Resources U. APPROVE Telecommunications Lease Amendment Agreement with Verizon V. AUTHORIZE Preparation of Plans & Specifications, Contract 16-07, South Water Treatment Plant —Controls Improvements W. APPROVE Final Payment Contract 14-04, TH 55/TH 149 Roadway Improvements X. APPROVE a Resolution to accept a community grant from the Eagan Foundation in the amount of $525 for exterior lighting costs at the Historic Eagan Old Town Hall V. PUBLIC HEARINGS A. PROPOSED 2016 Budget and Property Tax Levy B. 2016 Fee Schedule C. CONSIDER Vacation of Drainage and Utility Easements, Lots 1 & 2, Block 1, Oakbrooke 8th Addition VI. OLD BUSINESS VII. NEW BUSINESS A. INTERIM USE PERMIT- Larry Wittwer— an Interim Use Permit to allow parking of two commercial vehicles in a residential zoning district located at 4785 Erik's Blvd B. REZONING & FINAL PLAT— Engel Addition - a Rezoning of approximately 1 acre from A, Agriculture to LB, Limited Business and Final Plat of approximately 1 acre located at 3265 Lexington Ave South C. CONDITIONAL USE PERMIT— Quality Sign - a Conditional Use Permit to allow a pylon sign located at 1915 Plaza Drive D. CONDITIONAL USE Permit — New Bohemia - a Conditional Use Permit to allow an outdoor patio located at 1278 Town Centre Drive VIII. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT 4b� City of Evan mm TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: NOVEMBER 25, 2015 SUBJECT: AGENDA INFORMATION FOR NOVEMBER 30, 2015 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the November 30, 2015 City Council agenda, the following items are in order for consideration. Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of November 17, 2015 regular City Council meeting as presented or modified. Attachments: (1) CA -1 November 17, 2015 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota NOVEMBER 17, 2015 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. A regular meeting of the Eagan City Council was held on Tuesday, November 17, 2015 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Parks & Recreation Assistant Director Flewellen, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, City Planner Gorder, Police Chief McDonald, Fire Chief Scott, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA. Mayor Maguire pulled for further comment, Item B. Personnel Item 5 —Accept the resignation of Juli Seydell Johnson, Parks and Recreation Director, and Item F. — Approve a resolution to accept a donation from Friends of the Farm in the amount of $500 for Old Town Hall improvements. Mayor Maguire recognized Juli Seydell Johnson for her 10 years of service to the City, and thanked the Friends of the Farm for their generosity and ongoing service to the City. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of November 2, 2015 regular City Council meeting as presented or modified. B. Personnel Items: 1. It was recommended to accept the resignation of David Elbon, E -TV, Government Programming Coordinator and authorize his replacement. 2. It was recommended to approve the hiring of the following seasonal employees: Samuel Kendal, Kendal Peifer, Isaac Peifer, to be named Preschool Teacher, and to be named Guest Services Representative for the Eagan Community Center. 3. It was recommended to approve the hiring of the following full time employees: To be named Maintenance Coordinator at the Civic Arena, and Saundra Buenning, Part-time Police Clerical 4. 4. It was recommended to approve the Revised Vehicle and Equipment Acquisition, Use, and Replacement Policy. City Council Meeting Minutes November 17, 2015 2 page 5. It was recommended to accept the resignation of Juli Seydell Johnson, Parks and Recreation Director, effective January 8, 2016, and authorize her replacement. C. It was recommended to ratify the check register dated October 30 and November 6, 2015 as presented. D. It was recommended to approve the ordinary and customary contracts for RDO Equipment and G&K Services. E. It was recommended to approve Change Order #3 for the Fire Station Four Remodel Project. F. It was recommended to approve a resolution to accept a donation from the Friends of the Farm in the amount of $500.00 for the renovation and restoration of the Historic Eagan Old Town Hall. G. It was recommended to approve a resolution accepting a $1,500 donation from Wal-Mart which will be used by the Eagan Police Department to purchase holiday gifts for the Police Department's "Shop with a Cop" program. H. It was recommended to approve the 2016 Funding Application to Dakota County for the Community Landfill Abatement Funds and the Execution of a Joint Powers Agreement with Dakota County. I. It was recommended to approve the 2015-2016 Energy and Environment Advisory Commission work plan and goals. J. It was recommended to approve a resolution to accept a donation of $1,000 from the Meddaugh Family to memorializing a park bench for Samuel Alan Meddaugh at Moonshine Park. K. It was recommended to approve Change Order No. 1 to Contract No. 15-10, Old Town Hall Repairs and Renovation, and authorize the Mayor and City Clerk to execute all related documents. L. It was recommended to direct staff to initiate a rezoning of a remnant parcel tied to the Minnesota Autism Center development at the southeast corner of Silver Bell and Nicols Road. M. It was recommended to approve an extension of the Final Plat approval for Cedar Grove Townhomes 2nd Addition — CalAtlantic Group, Inc. (Ryland Homes). N. It was recommended to adopt a resolution approving an Exempt Permit for Faithful Shepherd Catholic School to conduct a raffle on January 30, 2016 at Faithful Shepherd Catholic School, 3355 Columbia Drive. 0. It was recommended to approve a temporary on -sale liquor license and waive the license fee for Faithful Shepherd Catholic School's Live and Silent Auction on January 30, 2016 at 3355 Columbia Drive. P. It was recommended to receive bids for City Contract 15-11 (Well #22 — Development) and award a contract to E.H. Renner & Sons, Inc. for the bid amount of $375,675.00 and authorize the Mayor and City Clerk to execute all related documents. Q. It was recommended to approve an agreement between the City of Eagan and the property owner of 1380 Wilderness Run Road for providing electrical service for winter aeration of East Thomas Lake. R. It was recommended to acknowledge the completion of Project 14-D (Long Acres 3rd Addition —Street and Utility Improvements), and authorize perpetual City maintenance subject to warranty provisions. S. It was recommended to approve a telecommunication lease amendment with New Cingular Wireless PCS, LLC (AT&T), for antenna upgrade installations on a designated water reservoir site and authorize the Mayor and City Clerk to execute all related documents. City Council Meeting Minutes November 17, 2015 3 page T. It was recommended to approve a Subrecipient Agreement between Dakota County Community Development Agency and the City of Eagan to administer Community Development Block Grant Funds. PUBLIC HEARINGS Variance — City of Eagan City Administrator Osberg introduced the item noting the Council is being asked to approve a variance to the City of Eagan's building exterior surface material standards. City Planner Ridley gave a staff report and provided a site map. Public Works Director Matthys was available for questions. The Council discussed the variance. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Hansen seconded the motion to approve a variance to the City of Eagan's building exterior surface material standards. Aye: 4 Nay: 0 Project 1175 Northwood Parkway & Promenade Avenue Final Assessment Hearing City Engineer Gorder gave a staff report and provided a site map. Mayor Maguire opened the public hearing, Ellen Costello, 3305 Lexington Avenue South, addressed the Council, contesting her property assessment for road improvements on Northwood Parkway. There being no further public comment, Mayor Maguire turned the discussion back to the Council. The Council discussed the assessment charge. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Final Assessment Roll for Project 1175 (Northwood Parkway & Promenade Avenue — Street Improvements) and authorize its certification to Dakota county for collection. Aye: 4 Nay: 0 City Council Meeting Minutes November 17, 2015 4 page Final Assessment Roll for Street Improvements for: Project 1141, Elrene Road, Project No. 1163, Pines Edge 1st Addition, Project No. 1164, Red Pine Lane (TH 3 to Weston Hills Drive), Project No. 1159, Duckwood Drive (Denmark Avenue to Lexington Avenue), Project No. 1167, Thomas Lake Road (Cliff Road to Diff ley Road), Project No. 1170, Wilderness Run Road (Pilot Knob Road to Capricorn Court) City Engineer Gorder noted Project No. 1141, Project No. 1163, Project No. 1164, Project No. 1159, and Project No. 1167, and Project No. 1170 were mill and overlay projects in residential neighborhoods. The Final Assessment Rolls were presented to the City Council on October 20, 2015, with a public hearing scheduled for November 17, 2015. Gorder noted all notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Mayor Maguire seconded a motion to close the public hearing and approve the Final Assessment Rolls for Project 1141, Elrene Road, Project No. 1163, Pines Edge 15t Addition, Project No. 1164, Red Pine Lane (TH 3 to Weston Hills Drive), Project No. 1159, Duckwood Drive (Denmark Avenue to Lexington Avenue), Project No. 1167, Thomas Lake Road (Cliff Road to Diff ley Road), and Project No. 1170, Wilderness Run Road (Pilot Knob Road to Capricorn Court) Street Improvements, and authorize their certification to Dakota County for collection. Aye: 4 Nay: 0 OLD BUSINESS There was not old business to be heard. NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire acknowledged Dave Elbon, E -TV, Government Programming Coordinator for his 14 Y2 years with the City of Eagan and congratulated him on his new position as Communications Coordinator for Prior Lake. City Council Meeting Minutes November 17, 2015 5 page There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:20 p.m. Aye: 4 Nay: 0 Date Mayor City Clerk Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items Item 1 Action to be Considered: Approve the temporary appointment of Jared Flewellen, Assistant Parks & Recreation Director, to Acting Parks & Recreation Director until further notice. FACTS: ➢ The previous Parks & Recreation Director is currently on a leave of absence and subsequently submitted a letter of resignation. Due to this absence, the Acting Director of Parks & Recreation will oversee with all daily operations until further notice. Item 2 Action to be Considered: Kevin Peterson was named for the position of Full Time Civic Arena Maintenance Coordinator. FACTS: Council previously approved the filling of this position with the candidate to be named. Kevin Peterson replaces the previous Maintenance Coordinator, Kevin Kenny. Item 3 Action to be Considered: Approve the appointment of Paul Graham, current Parks Maintenance Supervisor, to the position of Superintendent of Parks, and authorize the replacement of the vacant Parks Maintenance Supervisor position. FACTS: Due to the retirement of Paul Olson, management recommends the appointment of Paul Graham to the Superintendent of Parks position. Mr. Graham meets the job qualifications of the Superintendent position. He has served the City of Eagan in the role of a Park Maintenance Supervisor for over 20 years, and has been a City employee since 1989. Item 4 Action to be Considered: Approve the hiring of the following seasonal employees: Galles, Patricia S Yang, Nkauj N Becker, Ashley L Fraser, Jean R Alexander, Isis M Schuetz, Nicholas J Schulte, Connor A Aalberg, Nicholas E Zahl, Anastacia Item 5 Action to be Considered: Guest Sery Representative Guest Sery Representative Guest Sery Representative Fitness Instructor Guest Sery Representative Recreation Program Asst Manager On Duty Civic Arena Building Attendant Civic Arena Preschool Teacher Recognize the resignations of the following seasonal employees: General/Admn- Clark, Thomas T General Fund Recreation Kunik, Neal R General Fund General Admin -Parks Selvestra, Blake H General Fund General Admin -Parks Teufack-Monro, Jolivia K General Fund Concessions Warkel, Michael J General Fund Pool Attendant Casella, Jay J Civic Arena Building Attendent Chinn, William C Civic Arena Arena Softball Deysach, Catherine J Civic Arena Building Attendent Walker, Galen L Civic Arena Building Repair & Maint. Wyss, Kaylee C Civic Arena Building Attendent Abbott, Jacob R Cascade Bay Lifeguards Aldinger, Ashley R Cascade Bay Pool Attendant Ancheta, Stanley K Cascade Bay Pool Attendant Anders, Cole K Cascade Bay Pool Attendant Anders, Erica R Cascade Bay Lifeguards Anderson, Ellen M Cascade Bay Lifeguards Anderson, Megan M Cascade Bay Lifeguards Arndt, David M Cascade Bay Cascade Bay Barta, Alexander J Cascade Bay Coordinator Baumann -Burrows, Krystal R Cascade Bay Pool Attendant Becker, Tyler J Cascade Bay Building Maintenance Benz, Austin D Cascade Bay Concessions Berg, Laura M Cascade Bay Coordinator Bock, Rachel C Cascade Bay Concessions Bondhus, Leanne K Cascade Bay Lifeguards Bosshardt, Joseph W Cascade Bay Concessions Bramley, Samantha A Cascade Bay Lifeguards Broman, Eli R Cascade Bay Lifeguards Bucki, Erin E Cascade Bay Lifeguards Burright, Isaac T Cascade Bay Lifeguards Carlisano, Celia A Cascade Bay Pool Attendant Carlson, Paige E Cascade Bay Pool Attendant Cartwright, Alexa M Cascade Bay Coordinator Clare, Julia P Cascade Bay Lifeguards Collins, Patrick J Cascade Bay Lifeguards Conway, Anna M Cascade Bay Lifeguards Conway, Kathryn J Cascade Bay Lifeguards Csargo, Nicholas J Cascade Bay Coordinator Davis, Alexander Ce Cascade Bay Lifeguards Davis, Ashley K Cascade Bay Lifeguards Davis, Cassady M Cascade Bay Concessions Davis, Jane E Cascade Bay Pool Attendant Dawson, Zachariah A Cascade Bay Lifeguards Decker, Maren E Cascade Bay Lifeguards Deitermann, Alexandra M Cascade Bay Concessions Dettmer, Abigail M Cascade Bay Lifeguards Deziel, Robert C Cascade Bay Lifeguards Dykhuizen, Nicholas B Cascade Bay Pool Attendant Ekblad, Mikaela J Cascade Bay Cascade Bay Ekstein, Benjamin I Cascade Bay Concessions Engebretson, Hanna D Cascade Bay Coordinator Engebretson, Leah J Cascade Bay Lifeguards Erickson, Andrew C Cascade Bay Concessions Fix, Austin G Cascade Bay Lifeguards Foster, John F Cascade Bay Lifeguards Friel, Ethan L Cascade Bay Lifeguards Gallo, Vincent T Cascade Bay Lifeguards Garin, Meghan E Cascade Bay Lifeguards Garin, Patrick M Cascade Bay Lifeguards Golden, Kalynna E Cascade Bay Pool Attendant Gustafson, Jenna A Cascade Bay Concessions Guthertz, David C Cascade Bay Lifeguards Gutknecht, Claire D Cascade Bay Lifeguards Hafstad, Landon M Cascade Bay Lifeguards Haley, Madalyn G Cascade Bay Concessions Hamand, Olivia C Cascade Bay Pool Attendant Harrington, Joseph Cascade Bay Cascade Bay Heilman, Melissa M Cascade Bay Pool Attendant Was, Rachel M Cascade Bay Lifeguards Holm, Joel D Cascade Bay Cascade Bay Humble, Ashlee M Cascade Bay Concessions Huusko, Tyler R Cascade Bay Lifeguards Johnson, Hailey E Cascade Bay Coordinator Johnson, Maclaine P Cascade Bay Lifeguards Jurisch, Alec K Cascade Bay Lifeguards Kadlec, Rachel C Cascade Bay Lifeguards Kayser, Kevin A Cascade Bay Concessions Keane, Kasey E Cascade Bay Concessions Keller, Anna I Cascade Bay Pool Attendant Knutson, Daniel P Cascade Bay Lifeguards Knutson, Rachel A Cascade Bay Pool Attendant Kong, Alexander W Cascade Bay Lifeguards Krech, Sydney A Cascade Bay Pool Attendant Latulippe, Amanda R Cascade Bay Lifeguards Leclair, Zoe P Cascade Bay Pool Attendant Lemke, Parker D Cascade Bay Concessions Leonard, Taylor D Cascade Bay Lifeguards Lough, Megan R Cascade Bay Lifeguards Lundquist, Madelyn K Cascade Bay Lifeguards Lundquist, Sophia J Cascade Bay Pool Attendant Mau, Carly H Cascade Bay Lifeguards Mayne, Mckenna J Cascade Bay Lifeguards Mellum, Mackenzie M Cascade Bay Lifeguards Mensink, Courtney R Cascade Bay Concessions Merritt, Melissa R Cascade Bay Lifeguards Miller, Andrew M Cascade Bay Lifeguards Miller, Brandon J Cascade Bay Lifeguards Monserud, Andrew M Cascade Bay Concessions Narum, Lydia M Cascade Bay Lifeguards Nelson, Christian M Cascade Bay Concessions Nelson, Gretchen L Cascade Bay Lifeguards Nguyen, Anh T Cascade Bay Concessions Nichols, Ian G Cascade Bay Concessions Olson, Kelsey N Cascade Bay Lifeguards Osborne, Connor J Cascade Bay Lifeguards Ott, Breyer M Cascade Bay Concessions Perry, Thomas J Cascade Bay Pool Attendant Peterson, Linnea D Cascade Bay Lifeguards Plaschko, Nicole D Cascade Bay Pool Attendant Price, Todd M Cascade Bay Lifeguards Puchniak, Nathan A Cascade Bay Pool Attendant Reis, Maxwell R Cascade Bay Pool Attendant Ronchak, Ethan E Cascade Bay Lifeguards Rupp, Jacob A Cascade Bay Lifeguards Ruszczyk, Hannah B Cascade Bay Concessions Sass, Leigh N Cascade Bay Lifeguards Saunders, Emma M Cascade Bay Lifeguards Schornak, Rachel D Cascade Bay Lifeguards Segar, Madison C Cascade Bay Pool Attendant Sholl, John C Cascade Bay Lifeguards Shub, Tal Cascade Bay Lifeguards Skora, Nicole M Cascade Bay Lifeguards Standal, Rachel E Cascade Bay Concessions Stefani, Kyle A Cascade Bay Lifeguards Streed, David W Cascade Bay Lifeguards Sulistyo, Ingrid Cascade Bay Lifeguards Thompson, Sierra M Cascade Bay Concessions Voss, Deidree S Cascade Bay Lifeguards Wagoner, Andrew J Cascade Bay Lifeguards Weichelt, William E Cascade Bay Pool Attendant Weitzel, Allison P Cascade Bay Concessions Westgard, Andrew R Cascade Bay Pool Attendant Whipps, Tristan C Cascade Bay Lifeguards Williams, George L Cascade Bay Lifeguards Wold, Christine L Cascade Bay Lifeguards Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check register dated November 13 and 20, 2015 as presented. Attachments: (2) CC -1 Check register dated November 13, 2015 CC -2 Check register dated November 20, 2015 Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: None. There are not any contracts to consider at this time. Attachments: (0) Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA E. Approve Resolution renewing existing alcohol licenses for 2016 Action To Be Considered: To approve a resolution renewing existing alcohol licenses for 2016. Facts: ➢ The breakdown of the alcohol license renewals for the year 2016 are anticipated to be as follows: 0 15 Off -Sale Liquor 0 34 On -.Sale Liquor 0 11 On -Sale Wine and Beer 0 1On-Sale Beer 0 12 Off -Sale Beer 0 1 Brewpub Off -Sale and Sunday Off -Sale Malt Liquor 0 1 Sports/Convention Facility ➢ The proposed resolution includes those establishments that have submitted a complete renewal package. The remainder of the license renewals will be approved by the City Clerk, as authorized by the City Council, when a completed renewal package is submitted. Attachments: (1) CE -1 Resolution RESOLUTION NO. CITY OF EAGAN RENEWING ALCOHOL LICENSES FOR 2016 WHEREAS, the following alcohol licensees have completed renewal applications and paid a license fee for the renewal of their alcohol licensed; and WHERAS, the Eagan Police Department has reviewed the renewal applications as they are on file with the City Clerk; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby grants and approves, effective January 1, 2016 to December 31, 2016, the following alcohol licenses as follows: On -Sale Liquor License and Sunday Liquor License License Name DBA Location Cuz, Inc. LaFonda's de los Lobos 3665 Sibley Memorial Hwy Blazin Wings, Inc. Buffalo Wild Wings Grill & Bar 1280 Promenade PI Erika Aranda Fiesta Cancun Mexican Grill and Bar 4250 Lexington Ave Tres Amigos, LLC Teresa's Mexican Restaurant 1008 Diffley Rd Eagan Jakes, Inc. Jake's City Grille 1288 Promenade PI Bonfire Restaurant Company, LLC Axel's Bonfire 1555 Cliff Rd Cedarvale Bowl, Inc. Cedarvale Lanes/Fitz's Bar & Grill 3883 Cedar Grove Pkwy Ansari Brothers Inc. Ansari's Mediterranean Grill & Bar 1960 Rahncliff Ct Apple Minnesota LLC Applebee's Neighborhood Grill & Bar 133.5 Town Centre Dr Starks I, Inc. Starks Saloon & Ricky's Cafe 3125 Dodd Rd Wheatstone Restaurant Group, LLC Houlihans 1294 Promenade PI Off -Sale Liquor Licenses License Name DBA Location Keltic Kowboy, LLC Black Diamond Liquors 525 Diffley Rd SUPERVALU, INC. Cub Liquors 1016 Diffley Rd RCJC Enterprises, LLC MGM Wine & Spirits 4182 Pilot Knob Rd Prosperity Liquor, Inc. T L Liquors 1565 Cliff Rd Cellars Wines/Spirits/Eagan Cellars Wine & Spirits 2113 Cliff Rd Inc. T's Discount Liquor I Big Discount Liquor 13900 Cedar Grove Pkwy Off -Sale 3.2 Percent Malt Liquor (Beer) License License Name DBA Location Kwik Trip, Inc. Kwik Trip #662 3145 Dodd Rd Daisy Petroleum Inc. Daisy Petroleum 4198 Pilot Knob Rd Eagan 2008 LLC Cub Foods #31794 1020 Diffley Rd SUPERVALU Inc. Cub Foods 1940 Cliff Lake Rd On -Sale 3.2 Percent Malt Liquor (Beer) License License Name DBA Location West End Fishing and Hunting Club, Inc. West End Fishing and Hunting Club 4899 Brooklyn Lane On -Sale Wine, Sunday Wine & 3.2 Percent Malt Liquor Beer License License Name DBA Location The Noodle Shop Co. - Colorado Inc. Noodles & Company 1340 Town Centre Dr Kyoto Sushi and Hibachi, Inc. Kyoto Sushi 1250 Town Centre Dr Davanni's Inc. Davanni's Pizza 1960 Cliff Lake Rd Sangat Inc. Indian Zayka 1260 Town Centre Dr BE IT FURTHER RESOLVED that the City Council directs the City Cleric to issue said licenses. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion by: Seconded by: Those in favor: Those against: Date: November 30, 2015 CERTIFICATION I, Christina M. Scipioni, Cleric of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 30"' day of November, 2015. City Clerk Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA F. Approve Resolution directing the City Clerk to issue 2016 alcohol license renewals upon licensees' submission of renewal documents and fees Action To Be Considered: To approve a resolution directing the City Clerk to issue 2016 alcohol license renewals upon the licensees' submission of renewal documents and fees. Facts: ➢ In an effort to streamline the year-end license renewal process and to ensure the issuance of as many license renewals as possible prior to the December 31, 2015 expiration date, the following renewal process was instituted in 2009 per the direction of the City Attorney's office. ➢ All completed alcohol license renewals have been placed on the Consent Agenda as one action item for approval. All incomplete renewals items are identified in this agenda item. The City Council is being asked to direct the City Clerk to issue the incomplete license renewals upon the licensees' submission of all renewal documents and fees and successful review by the Police Department. ➢ All documentation and fees must be submitted to the City Clerk's office by 4:30 p.m. on December 31, 2015, at which time the City Clerk's authority to issue 2016 license renewals will cease. If a renewal application is incomplete in any way, the 2015 license will expire as of 12:01 a.m. January 1, 2016 and the establishment will be unable to sell alcohol until a new application is submitted, all fees are paid, and Council has approved the license. For some licenses, final approval by the State of Minnesota will also be necessary. ➢ The City Clerk's Office contacts every licensee whose renewal application has not been received or was incomplete to remind them that all renewal information and fees must be submitted prior to 4:30 p.m. on Dec. 31. ➢ The attached resolution identifies alcohol licensees within incomplete renewals. Attachments: (1) CF -1 Resolution RESOLUTION NO. CITY OF EAGAN DIRECTING THE CITY CLERK TO ISSUE 2016 ALCOHOL LICENSE RENEWALS WHEREAS, it is expected the following alcohol licensees will be renewing their alcohol licenses for the 2015 license period; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby grants and approves, effective January 1, 2016 to December 31, 2016, the following alcohol licenses as follows: On -Sale Liquor License and Sunday Liquor License License Name DBA Location Andiamo Italian Ristorante, Inc. Andiamo Italian Ristorante 1629 Lena Ct Arzu's Restaurant Concept, Inc. Genghis Grill 1304 Town Centre Dr Casper's Cherokee Sirloin Room Eagan Inc. Cherokee Sirloin Room 4625 Nicols Rd Cerrito Colorado, Inc. El Loro Mexican Restaurant 1428 Yankee Doodle Rd Cliff Corporation Doolittles 2140 Cliff Rd Cooper's Restaurant, Inc. Cooper's Restaurant 4185 South Robert Tr Cupcake, Inc. Cupcake/The Mason Jar 1565 Cliff Rd D3 Investments Inc. Trail Stop Tavern 525 Diffley Rd El Parian Mexican Restaurant, Inc. El Parian Mexican Restaurant 1960 Cliff Lake Rd ERJ Dining IV, LLC Chili's Grill & Bar 3625 Pilot Knob Rd GM Eagan LLC Green Mill Restaurant & Bar 1940 Rahncliff Ct Granite City Restaurant Operations, Inc. Granite City Food & Brewery 3330 Pilot Knob Rd Hall & Convention Center, Inc. Royal Cliff 2280 Cliff Rd HGIE, LLC Hilton Garden Inn Eagan 1975 RahncliffCt iBizPro, LLC Persis Indian Grill 1282 Town Centre Dr Jensen's Supper Club, Inc. Jensen's Food & Cocktails 3840 Rahn Rd Latt, Inc. Valley Lounge 3385 Sibley Memorial Hwy Lone Oak Grill, LLC Lone Oak Grill 3010 Eagandale PI Lone Oak Store, LLC Burgers and Bottles 1278 Lone Oak Rd Lost Spur Golf Course, Inc. Lost Spur Golf Course 2750 Sibley Memorial Hwy Saga Bar and Grill Corp. Saga Bar and Grill 525 Diffley Rd T.C.B.H., Inc. Holiday Inn - MSP Airport/Eagan 2700 Pilot Knob Rd Wildcats Bar and Grill, LLC Wildcats Bar and Grill 1448 Yankee Doodle Rd Off -Sale 3.2 Percent Malt Liquor License Name Eagan 2014 LLC Holiday Stationstores, Inc. Northern Tier Retail LLC Northern Tier Retail LLC Northern Tier Retail LLC Northern Tier Retail LLC Tung Ngo Inc. Wal-Mart Stores, Inc. License Name BK Discount Liquor, LLC Byerly Beverages Inc. Drinks Liquor, Inc. Kowalski Companies, Inc Marko Erian, Inc. Mayjune Corporation Perrier & Associates, Inc. Sam's West Inc. Sidco, Inc. On -Sale Wine, S License Name Fratelli Tre, Inc. Hiko Minnesota, Inc. Hoban Korean Restaurant, Inc. IGH Development, LLC Phong Nguyen Smashburger Acquisition - Minneapolis, LLC The Noodle Shop Co. - Colorado Inc. DBA Cub Foods Holiday Stationstore SuperAmerica #4049 SuperAmerica #4182 SuperAmerica #4335 SuberAmerica #4464 Sinclair Dinomart Wal-Mart Store #1786 Off -Sale Liquor License DBA BK Discount Liquor Lunds & Byerlys Wines and Spirits Drinks Liquor Kowalski's Eagan Wine Market Eaaan Liauor Mart K -Liquor Perrier Wine & Liquors Sam's Club #4738 Big Top Wine & Spirits ty Wine c& 3.2 Percent Malt L DBA Carbone's Pizzeria Hiko Sushi Hoban Korean Restaurant Italian Pie Shop & Winer) Classic Saigon Restaurant Smashburger License Location 1276 Town Centre Dr 4595 Nicols Rd 4200 Sibley Memorial Hwy 1406 Yankee Doodle Rd 1379 Town Centre Dr 2250 Cliff Rd 1815 Diffley Rd 1360 Town Centre Dr Location 4130 Blackhawk Rd 1299 Promenade PI 3090 Courthouse Lane 1646 Diffley Rd 1454 Yankee Doodle Rd 1274 Lone Oak Rd 1960 Cliff Lake Rd 3035 Denmark Ave 1278 Town Centre Dr luor (Beer) License Location 1665 Yankee Doodle Rd 1466 Yankee Doodle Rd 1989 Silver Bell Rd 1438 Yankee Doodle Rd 1272 Town Centre Dr 1270 Promenade PI Noodles & Company 12000 Rahncliff Ct Sports or Convention Facility License License Name DBA Location Pear One, Inc. Roasted Pear 1501 Central Parkway Off -Sale Brewpub License License Name DBA Location Granite City Restaurant Operations, Inc. Granite City Food & Brewery 3330 Pilot Knob Road BE IT FURTHER RESOLVED that the license approvals are conditioned upon the licensees submitting the required renewal documents and the annual license fee and upon review and approval by the Eagan Police Department; BE IT FURTHER RESOLVED that the City Council directs the City Cleric to issue said licenses upon all aforementioned conditions being met and that the City Cleric's authority to issue the licenses shall expire at the close of business on December 31, 2015. Motion by: Seconded by: Those in favor: Those against: Date: November 30, 2015 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Cleric I, Christina M. Scipioni, Cleric of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 301n day of November, 2015. City Cleric Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA G. Approve a Temporary On -Sale Liquor License and waive the license fee for Trinity School at River Ridge on February 13, 2016 at 601 River Ridge Parkway. Action To Be Considered: To approve a temporary on -sale liquor license and waive the license fee for Trinity School at River Ridge on February 13, 2016 at 601 River Ridge Parkway. Facts: ➢ Trinity School at River Ridge has requested a temporary on -sale liquor license be issued to it for its Winter Classic Event. The event will be held within the school. ➢ Trinity School at River Ridge has requested that the $150.00 license fee be waived. ➢ The organization has met the requirements for a temporary on -sale liquor license and has submitted the required documentation. The application has been reviewed by staff and the Police Department and has been found in order for approval. ➢ Following Council approval, the application will be forwarded to the Department of Public Safety—Alcohol and Gambling Enforcement Division for final approval. Attachments: (1) CG -1 Letter from Trinity School at River Ridge ..1. T.WNITY SCHOOLat River Ri4ge November 11, 2015 Ms. Christina Scipioni City Clerk, City of Eagan 3.830 Pilot Knob Road Eagan, MN 55121 Dear Ms, Scipioni: Trinity School at River Ridge.is applying for Temporary On -Sale Liquor License for .our Trinity School Winter Classic Events, Saturday, February 13, 2016. This document serves to provide the City of Eagan the necessary information about our event so that the City Council will approve our license at the next City Council Meeting, Thank you for working with us to help us secure the 'license. 1. The Mi-nnesota Department of Public Safety Application and Permit for Temporary On -sale Liquor License was completed and was faxed earlier today. An additional copy can be .provided. 2. I have also'faxed The Cerlifrcate of Liability hlsurance from our insurance company. Our insurance meets onexceeds your requirements. An additional copy can be sent if needed. 3. The Trinity School Winter Classic will be held at Trinity School at River Ridge, 601 River .Ridge Parkway, Eagan, Minnesota, 55121. The event will Abe hold indoors within the school premises, and entrance :into the Winter Classic will be through our east door, the "Event Entrance," d, a. We have hived two security personnel for the event who will enforce alcohol. beverage sale and consumption laws, crowd control and public safety. b. The beverage servers will require that any person desiring to purchase or be served liquor must show a valid photograph identification which will be checked to insure the person is 21 or older. Then the age of the person is verified., he/she will be issued a wristband which he/she will wear throughout the Winter Classic. No alcohol will be served to a guest who does not have a wristband. 5. No one selling alcohol shall be intoxicated or consume alcoholic beverages during their work shift. 6, Trinity school will post signs at the entrance .notifying the public that sales to and consumption to alcoholic beverages by persons under the age of 21 or to persons intoxicated is prohibited, 7. The alcoholic beverages will be available for sale or consumption from 5-11 p.m, on Saturday, February 13, 2016, 8, Trinity School will designate an on-site manager in compliance with:the City of Eagan's .requirement, Trinity School at River Ridge requests that the City Council of lagan wave the $150 fee since, as a -.non-profit school organization. This is .a fundraising event. If you have any:additio►ial questions, please contact.me at the phonenumberbelow, Other Trinity School employees involved .in the planning of the Winter Classic,, include Jean Curtiss and Steve Hendrickson, Sincerely, Leah Timberlake Event and "volunteer Coordinator 'Trinity School River Ridge Parkway Eagan, MN 55121 ]timberlake c@trinitvschools,org wWwtSrr.arg 65.1-7892890 Fax; 651-789-2891 Cell: 6$1-472-7874 Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA H. Approve modification to the ownership of On -Sale Liquor License holder EI Parian Mexican Restaurant, 1960 Cliff Lake Road Suite 117 Action To Be Considered: To approve a modification to the ownership of On -Sale Liquor License holder EI Parian Mexican Restaurant, 1960 Cliff Lake Road Suite 117. Facts: ➢ Imelda Escoto has been added as an owner of EI Parian Mexican Restaurant, Inc. EI Parian Mexican Restaurant holds an on -sale liquor license. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. Attachments: (0) Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA Approve On -Sale 3.2 Percent Malt Liquor (Beer), Wine and Sunday Wine License for New Bohemia — Eagan, LLC doing business as New Bohemia Wurst & Bier Haus, 1278 Town Center Drive Suite 195. Action To Be Considered: To approve an on -sale 3.2 percent malt liquor (beer), wine and Sunday wine license for New Bohemia — Eagan, LLC doing business as New Bohemia Wurst & Bier Haus, 1278 Town Center Drive, Suite 195. Facts: ➢ Robert Sabes and Lawrence McGough, partners of New Bohemia — Eagan, LLC, have applied for an on -sale 3.2 percent malt liquor (beer), wine and Sunday wine license. ➢ New Bohemia — Eagan, LLC is opening a new restaurant in a portion of the former Old Chicago space. The anticipated opening date is in January 2016. The effective date of the new license will be January 1, 2016. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. Attachments: (0) Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA Approve proposed 2016 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality), Cascade Bay, Civic Arena, Community Center, and Fiber Infrastructure (AccessEagan) Action To Be Considered: Approve the proposed 2016 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality), Cascade Bay, Civic Arena, Community Center and Fiber Infrastructure (AccessEagan). Facts: ➢ The City Council reviewed all of the Enterprise Fund budgets at the October 13, 2015 special meeting. ➢ No changes from the October presentation are proposed for the Enterprise Fund Budgets. ➢ User fees are the primary revenue source of Enterprise Fund budgets. ➢ The Community Center Fund includes a tax levy that is used to pay for the 2009B (Refunding bonds) Debt Service. The levy is market value -based and is required by the bond covenants; it is not optional. The Bonds will mature in 2021. Attachments: (1) CJ -1 Enterprise Funds Revenue and Expense summaries Revenues: Service charges Connection permits Meter sales Other Total revenues Operating Expenses: Personal services Supplies, repairs, maint. Other services & charges Merchandise for resale Transfers Out MCES disposal charges Total operating expenses* Public Utilities Fund 2016 Budget Revenue and Expense Summary $ 4,890,200 $ 6,762,000 $ 694,000 $ 927,000 $ 1,562,000 $ 14,835,200 1,771,400 Sanitary Street Storm Water 107,600 Water Sewer Lighting Drainage Quality TOTALS $ 4,830,000 $ 6,751,000 $ 694,000 $ 927,000 $ 1,517,000 $ 14,719,000 8,000 8,000 - - - 16,000 40,000 - - 40,000 12,200 3,000 - - 45,000 60,200 $ 4,890,200 $ 6,762,000 $ 694,000 $ 927,000 $ 1,562,000 $ 14,835,200 1,771,400 667,000 9,700 107,600 391,800 2,947,500 450,800 83,900 - 9,700 68,300 612,700 1,520,700 333,700 553,600 193,600 262,200 2,863,800 21,300 - - - - 21,300 774,500 368,200 38,100 25,400 - 1,206,200 - 4,955,100 - - - 4,955,100 $ 4,538,700 $ 6,407,900 $ 601,400 $ 336,300 $ 722,300 $ 12,606,600 Net operating cash inflow(outflow) 351,500 354,100 92,600 590,700 Capital 1,865,800 888,000 390,000 340,000 *Excluding depreciation expense 839,700 2,228,600 922,900 4,406,700 Other non -departmental revenues: Interest income Connection charges Antenna lease revenue (excludes ECC allocation Other Total - non -dept revenue Net cash inflow (outflow) 170,000 330,000 528,400 178,500 1,206,900 L__(971,200 1 11-30-15 City Council Meeting - Enterprise Fund Budgets Aquatic Facility (Cascade Bay) Fund 2016 Budget Revenues, Expenses and Other Disbursements 2013 2014 2015 2016 Actual Actual Budget Budget Revenues Daily Admissions/Season Pass $ 692,987 $ 596,520 $ 662,900 $ 692,400 Group Sales 110,001 115,726 130,000 110,000 Concessions 220,641 190,009 220,000 205,000 Classes / Camps 22,390 16,015 27,000 27,000 Merchandise Sales 14,880 12,567 17,000 12,300 Vending - 26 - - Rental 11,385 12,550 12,000 12,000 Interest (3,621) 17,460 - - Other 3,378 3,662 2,500 4,400 Total Revenues 1,072,040 964,534 1,071,400 1,063,100 Expenses Personal Services $ 569,753 $ 564,075 $ 618,800 $ 633,900 Parts & Supplies 67,648 66,240 84,400 82,300 Cost of Concession Sales 100,372 96,042 90,000 96,000 Services & Other Charges 203,578 156,846 187,000 167,100 Total Expenses 941,351 883,203 980,200 979,300 Operating Surplus/Deficit $ 130,689 $ 81,331 $ 91,200 $ 83,800 Non -Operating Expenses Capital Outlay 3,959 4,349 1,800 2,000 Reserve for Renewal & Replacement 69,900 69,900 89,400 89,900 Total Expenses/Non-Op Disbursements $ 1,015,210 $ 957,452 $ 1,071,400 $ 1,071,200 2 11-30-15 City Council Meeting - Enterprise Fund Budgets Civic Arena Fund 2016 Budget Revenues, Expenses and Other Disbursements 2013 2014 2015 2016 Actual Actual Budget Budget Revenues Group Sales $ 265,633 $ 273,571 $ 252,500 $ 261,400 Concessions 58,257 51,510 62,200 58,000 Merchandise Sales 9,919 8,765 9,700 8,000 Vending 18,753 15,550 18,000 18,000 Rental 699,548 669,292 674,000 713,000 Other 18,724 73,418 17,000 20,000 Total Revenues 1,070,834 1,092,106 1,033,400 1,078,400 Expenses Personal Services $ 548,707 $ 567,545 $ 534,500 $ 553,700 Parts & Supplies 51,501 52,248 48,000 55,800 Cost of Concession Sales 42,832 42,420 45,500 46,000 Services & Other Charges 253,791 246,134 247,400 270,000 Total Expenses 896,831 908,347 875,400 925,500 Operating Surplus/Deficit $ 174,003 $ 183,759 $ 158,000 $ 152,900 Non -Operating Expenses Capital/Reserve for Renewal & Replacement 67,311 147,007 132,400 127,500 Debt Service Payments 36,172 62,351 25,600 25,400 Total Expenses/Non-Op Disbursements $ 1,000,314 $ 1,117,705 $ 1,033,400 $ 1,078,400 3 11-30-15 City Council Meeting - Enterprise Fund Budgets Eagan Community Center Fund 2016 Budget Revenues, Expenses and Other Disbursements 2013 2014 2015 2016 Actual Actual Budget Budget Revenues Personal Trainers $ 61,164 $ 49,386 $ 70,000 $ 55,000 Equipment Rental 22,558 25,130 30,000 25,000 Parks/Rec Programming 11,950 9,552 10,000 15,000 Concessions/Vending/Merchandise Sales 110,757 106,051 82,700 78,000 Group Sales 42,609 37,195 38,500 37,000 Daily Admissions 97,684 87,634 100,000 95,000 Memberships 613,756 632,223 650,000 660,000 Room & Facility Rentals 275,613 298,880 321,000 351,200 Contract Revenue 87,888 100,860 99,000 112,000 Passport Processing - - - - ECVB Rent 14,118 14,555 14,000 14,000 Other 46,314 105,935 3,000 2,000 Total Revenues 1,384,411 1,467,401 1,418,200 1,444,200 Expenses Personal Services $ 1,118,975 $ 1,123,172 $ 1,169,400 $ 1,219,600 Parts & Supplies 64,769 55,022 56,700 57,500 Cost of Merchandise Sales 51,958 49,170 33,300 24,100 Services & Other Charges 338,063 362,496 333,100 374,400 Total Expenditures 1,573,765 1,589,860 1,592,500 1,675,600 Operating Surplus/Deficit (189,354) (122,459) (174,300) (231,400) Non -Operating Activity Antenna Lease Revenues 363,945 284,710 354,500 471,600 Capital Outlay 28,060 16,159 22,200 18,400 Reserve for Renewal & Replacement 158,000 158,000 158,000 221,800 Total Capital 186,060 174,159 180,200 240,200 Debt Service -- voter -approved tax levy 1,060,396 1,053,613 1,057,600 1,054,900 4 11-30-15 City Council Meeting - Enterprise Fund Budgets Fiber Infrastructure (AccessEagan) 2016 Budget Revenues, Expenses and Other Disbursements 5 11-30-15 City Council Meeting - Enterprise Fund Budgets 2013 2014 2015 2016 Actual Actual Budget Budget Revenues Investment Income $ (1,050) $ - $ - $ Rental 7,639 10,146 - Fiber Lease 641 7,473 111,500 100,100 Other - - - - Total Revenues 7,230 17,619 111,500 100,100 Expenses Personal Services $ - $ 3,811 $ 123,300 $ 122,200 Parts & Supplies - 144 4,700 5,700 Services & Other Charges 77,693 78,611 162,900 149,800 Total Expenses 77,693 82,566 290,900 277,700 Non -Operating Activity Transferin - 1,000,000 - - Capital Outlay 2,568 4,060 64,000 43,500 Project - Contract 543 3,230 210,000 140,000 Total Capital 3,111 7,290 274,000 183,500 5 11-30-15 City Council Meeting - Enterprise Fund Budgets Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA K. Approve 2016 Special Revenue Funds Budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment Fund (MIF) Revolving Loan Fund, Cable TV Franchise Fees Fund, E -TV Fund and the Cedar Grove Parking Garage Fund. Action To Be Considered: Approve the 2016 budgets for the following Special Revenue Funds: Housing Fund DWI forfeiture Fund MIF Revolving Loan Fund Cable TV Franchise Fees Fund E -TV Fund Cedar Grove Parking Garage Fund Facts: ➢ For financial reporting purposes, it is required that the City Council adopt each of these budgets. ➢ The purpose of each fund, the revenue sources, and the expenditure categories are listed for each fund in the attachments. ➢ The Council reviewed the E -TV Fund budget at a workshop in October. ➢ With the exception of $60,000 levied for the City portion of maintenance on the Cedar Grove parking Garage Fund, there are no tax levies related to these funds. Attachments: (1) CK -1 Special Revenue Fund budgets qal� City of Eap 2016 Proposed Budget Operating Budget November 30, 2015 City Council Meeting City ofEap 2016 Proposed Budget Operating Budget Special Revenue Funds — Housing Fund (113) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Housing Fund is to: • Provide financing for future housing -related developments within the City. • The fund was established in 1998 as the consolidation of the Housing Revenue Bonds Fund and the Housing and Redevelopment Authority (HRA) Fund. • The Housing Revenue Bonds Fund accounted for annual fees collected on the principal balance of revenue bonds issued under the City's name. • The HRA Fund accounted for the tax increment financing (TIF) proceeds and expenditures of the Cinnamon Ridge Apartments interest rate reduction program. The TIF district expired in 1997 and a note was issued by Cinnamon Ridge to the City in the amount of the total TIF proceeds. In 1998, the City sold its interest in the note to a third party for $1,200,000, and as a component of this transaction, the proceeds of the closing were loaned to the Cascade Bay Aquatic Facility. In 2011, the $545,000 balance of the Cascade Bay loan was forgiven. The Special Revenue Housing Fund is responsible for the following functions: • To account for annual fees collected on the principal balance of revenue bonds issued under the City's name used to finance multi -family housing developments. November 30, 2015 City Council Meeting 1 Qa 2016 Proposed Budget Operating Budget Special Revenue Funds - Housing Fund (113) Fund Balance, Beginning of Year Revenues: Housing Bond Fees Interest on Investments Total Revenues Other Financing Sources: Interest on Loan Total Other Financing Sources Total Revenues and Other Financing Sources Expenditures: Contractual Services Monitoring Fee Total Expenditures Other Financing Uses Transfer Out - Cedar Grove TI F Transfer Out- Cascade Bay Total Other Financing Uses Fund Balance, End of Year HIGHLIGHTS & CHANGES Overview: With the revised Cascade Bay financing arrangement in effect for 2012, housing bond fees and interest are the sole revenue sources for this fund, REVENUE & EXPENDITURE DETAIL 2013 2014 2015 2016 Actual Actual Budget Budget $ 247,235 $ 282,852 $ 352,898 $ 398,437 39,243 67,522 44,100 39,200 (876) 3,974 4,339 3,400 38,367 71,495 48,439 42,600 38,367 71,495 48,439 42,600 2,700 1,350 2,600 2,600 50 100 300 300 2,750 1,450 2,900 2,900 $282,852 $ 352,898 $ 398,437 $ 438,137 3 November 30, 2015 City Council Meeting *T(�City of EaTan 2016 Proposed Budget Operating Budget Special Revenue Funds — DWI Forfeiture Fund (115) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue DWI Forfeiture Fund is to: • Account for money received from the court system related to DWI forfeitures. • The money accounted for in this fund is restricted for police operations. • This fund was created in 2006. The Special Revenue DWI Forfeiture Fund is responsible for the following functions: • Accounting for money received from the court system related to DWI forfeitures. • Purchase of new police equipment and police vehicles with DWI forfeiture monies. 4 November 30, 2015 City Council Meeting city of Eagn 2016 Proposed Budget Operating Budget Special Revenue Funds — DWI Forfeiture Fund (115) Expenditure by Category. Fund Balance, Beginning of Year Revenues: DWI Forfeitures Other revenues Interest on Investments Total Revenues Expenditures: Parts and Supplies Conference & Training Professional Services Unmarked Traffic Vehicle Total Expenditures Fund Balance, End of Year HIGHLIGHTS & CHANGES Overview: No significant changes in revenues are anticipated; no significant changes in expenditures are planned. REVENUE & EXPENDITURE DETAIL 2013 2014 2015 2016 Actual Actual Budget Budget $ 25,712 $ 49,286 $ 30,778 $ 41,778 44,324 13,481 22,000 22,000 - 4,011 - - (126) 515 - 360 44,198 18,007 22,000 22,360 6,408 - - - 14,216 5,505 11,000 11,000 - 31,010 - - 20,624 36,515 11,000 11,000 $ 49,286 $ 30,778 $ 41,778 $ 53,138 5 November 30, 2015 City Council Meeting f t 1c City ofEayn 2016 Proposed Budget Operating Budget Special Revenue Funds -- Cedar Grove Parking Garage (116) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Cedar Parking Garage Fund is to: • Account for the care and maintenance of the Cedar Grove Parking Ramp. • This fund is new for 2015. The Cedar Grove Parking Garage Fund is responsible for the following functions: • Accounting for revenues and expenditures to pay for the maintenance of the Parking Ramp. • Accounting for revenue for the replacement of the ramp. 6 November 30, 2015 City Council Meeting City of Evan 2016 Proposed Budget Operating Budget Special Revenue Funds — Cedar Grove Parking Garage (116) HIGHLIGHTS & CHANGES Fund Balance, Beginning of Year Revenues: Property Taxes Simon Contribution Interest on Investments Total Revenues Expenditures: Parts and Supplies Electricity Natural Gas Service Maintenance Contracts Insurance Other Improvements Total Expenditures Fund Balance, End of Year Overview: 2015 was the first budget year for the Parking Ramp. REVENUE & EXPENDITURE DETAIL 2013 2014 2015 2016 Actual Actual Budget Budget $ - $ - $ (36,511) $ (43,041) - 60,000 60,000 83,792 235,170 245,000 (50) - (400) 83,742 295,170 304,600 8,636 - - 11,350 - 31,000 - 1,865 - 7,000 - 96,529 289,800 289,800 - - 11,900 11,900 - 1,873 - - - 120,253 301,700 339,700 $ - $ (36,511) $ (43,041) $(78,141) 7 November 30, 2015 City Council Meeting Oily Of EBp 2016 Proposed Budget Operating Budget Special Revenue Funds — MIF Revolving Loan Fund (118) PURPOSE & DESCRIPTION The purpose of the Minnesota Investment Fund (MIF) Revolving Loan Special Revenue Fund is to: • Create and grow a lending program to Eagan businesses that can create jobs through investment in capital expansion. Currently, only a single loan is in place, but collections on the existing loan will provide additional funds that can be loaned to other businesses to create more jobs. In 2009, the City received the full amount of the initial loan, $350,000, as a grant from the State MIF to make the loan. Under the terms of the City's agreement with the MIF, 80% of the loan payments collected are to be returned to the State, and the remaining 20% are to be retained by the City for the purpose of making additional loans in the future. November 30, 2015 City Council Meeting City of Eap 2016 Proposed Budget Operating Budget Special Revenue Funds - MIF Revolving Loan Fund (118) Fund Balance, Beginning of Year Revenues: Biothera loan payments Intergovernmental Revenue Interest income Total Revenues Expenditures: MIF Repayment to State MIF Loan Total Expenditures Excess of Revenue Over(Under) Expenditures Fund Balance, End of Year HIGHLIGHTS & CHANGES Overview: The loan to Biothera was made in 2009. Activity in the fund consists of receipt of the monthly payments from Biothera and the related payment to the State's Minnesota Investment Fund (MIF) of 80% of receipts. It is expected that Databank and Prime Therapeutics will be receiving a forgivable State MIF loans totaling $385,000 in 2016. REVENUE & EXPENDITURE DETAIL 2013 2014 2015 2016 Actual Actual Budget Budget $ 40,396 $ 51,728 $ 254,451 $ 266,051 57,409 246,869 57,400 57,400 - - 150,000 385,000 (150) 1,781 100 100 57,259 248,650 207,500 442,500 45,927 45,927 45,900 45,900 - - 150,000 385,000 45,927 45,927 195,900 430,900 11,332 202,723 11,600 11,600 51,728 $ 254,451 $ 266,051 $ 277,651 9 November 30, 2015 City Council Meeting 410� City of Eap 2016 Proposed Budget Special Revenue Funds — Cable TV Franchise Fee Fund (196) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Cable TV Franchise Fee fund is to: • Account for franchise fees paid to the City from the local cable franchises. • Restricted for communications and cable television activities. The Special Revenue Cable TV Franchise Fee Fund is responsible for the following functions: • The money is used for communications and cable television related activities, primarily the Communications Department budget and the City's share of the funding for Eagan Television (E -TV) Operating Budget 10 November 30, 2015 City Council Meeting City Q E3@n 2016 Proposed Budget Operating Budget ion I Special Revenue Funds — Cable TV Franchise Fee Fund (196) Fund Balance, Beginning of Year Revenues: CableTV Franchise Fees Interest on Investments Total Revenues Expenditures: Capital Equipment per CIP Professional Services Total Expenditures Other Financing Uses: Transfer to General Fd - Communications Transfer to E -TV Fd - non -PEG -eligible Total Other Financing Uses Total Expenditures and Other Financing Uses Fund Balance, End of Year HIGHLIGHTS & CHANGES Overview: The fund continues to support the Communications budget in the General Fund and the non -PEG -eligible expenditures of the E -TV Fund. No significant changes in revenues are anticipated. REVENUE & EXPENDITURE DETAIL 2013 2014 2015 2016 Actual Actual Budget Budget $ 1,955,068 $ 1,960,816 $ 1,921,559 $ 1,771,959 812,302 913,712 938,600 826,006 860,095 782,000 840,000 (7,956) 14,360 7,000 10,000 818,050 874,455 789,000 850,000 100 100 - - 440,914 531,755 543,800 580,700 371,288 381,857 394,800 360,300 812,202 913,612 938,600 941,000 812,302 913,712 938,600 941,000 $ 1,960,816 $ 1,921,559 $ 1,771,959 $ 1,680,959 11 November 30, 2015 City Council Meeting lj City 0) Eap 2016 Proposed Budget Operating Budget E -TV (197 ) Responsible Manager: Tom Garrison, Director of Communications PURPOSE & DESCRIPTION Eagan Television (E -TV) creates public, educational, and government cable TV programming through a partnership of volunteers and professional staff. E -TV also provides television production equipment facilities, and channel time to televise locally - produced programming. It is cable programming by the community, for the community. PERFORMANCE INDICATORS Description Monthly Staff Program Production Monthly Access Show Production New Vol unteers Outside Revenue Opportunities For Youth 12-18 2013 2014 2015 2016 Actual Actual Estimate Target 18 20 24 24 23 24 30 30 134 180 200 200 $27,790 $47,613 $40,000 $40,000 106 150 140 150 12 November 30, 2015 City Council Meeting City of Eap 2016 Proposed Budget Operating Budget operational budget would be -9.0%. E -TV (197) Responsible Manager: Tom Garrison, Director of Communications HIGHLIGHTS & CHANGES Overview: The Eagan Television (E -TV) overall total budget shows a decrease of 0.6% or $3,500 with the operational budget decreasing $4,900 or 0.9%. This despite the extraordinary costs for cable franchise negotiations experienced every 10 years and the need for new franchise enforcement protocols, with potentially more than one franchisee. Without the extra $50,000 + in legal fees, the The E -TV budget is funded by non -taxpayer dollars. The sources of funding are franchise fees currently paid by Comcast and a small fee on local subscriber bills which supports capital equipment for Public, Educational and Governmental (PEG) public access facilities. Highlight/Change 1: Professional services are returning to 2013-14 levels after an unusually low year in 2015. Most notably the increase is driven by a $5,000 continuation of work with our Community Needs Analysis consultant who previously heard Eagan resident concerns over cable customer service, developed new proposed standards, and following completion of franchise negotiations will be expected to help us develop and implement the back -end systems to enforce the new standards once adopted. Financial Impact: $4,400 increase (6310) Service Level Impact: The additional & concluding body of work on customer service standards will allow staff to better track and monitor any new franchise, benefitting Eagan residents who asked for improvements, and fulfilling the Council's expressed desire to concentrate in this area. Highlight/Change 2: Conference and Schools are up $2,400 primarily because with the coming HD conversion it is advisable that the E -TV 'Studio Supervisor attend the NAB convention where the most extensive display ofbroadcast equipment is available for viewing from a variety of vendors. Financial Impact: $2,400 increase (6476) Service Level Impact: Will create a more informed choice on the necessary equipment for the HD Conversion. 13 November 30, 2015 City Council Meeting 41-0'9� City of Eap 2016 Proposed Budget Operating Budget E -TV (197 ) Responsible Manager: Tom Garrison, Director of Communications EXPENDITURE SUMMARY POSITION INVENTORY Personnel Actual Actual Budget Budget Expenditure 2013 2014 2015 2016 Personal Services $ 369,136 $ 377,745 $ 388,900 $ 397,400 Parts and Supplies 24,043 20,890 30,100 31,100 Services and Other Charges 124,583 131,892 155,500 141,100 Capital Outlay 188,373 98,203 22,600 24,000 Total $ 706,134 $ 628,730 $ 597,100 $ 593,600 POSITION INVENTORY Personnel 2013 2014 2015 2016 Hours Studio Supervisor 1 1 1 1 2,080 Client Services Coordinator 1 1 1 1 2,080 Govt Programming Coordinator 1 1 1 1 2,080 Field Coordinator/Video Specialist 0 0 0 0 0 Vi deogra pher/Editor 1 1 1 1 2,080 Total 4 4 4 4 8,320 WORK PLAN 2016 Activity Routine 1 Supervision of PEG channels for Eagan 2 Provide and maintain public access facilities 3 Providetraining for PAfacility and equipment 4 Facilitate, organize and executethe playback of all sponsored PAshows 5 Provide coverage of community events 6 Provide coverage of al I Eagan government meetings 7 Provide video production services to City of Eagan departments 8 Provide video production services to revenue generating clients 9 Assist Comcast customers with complaints 10 Provide video production services to Thomson Reuters in exchange for rent 14 November 30, 2015 City Council Meeting REVENUE SUMMARY Fund Source CIP(PEG)Studio/Control Room UpGrade CIP(PEG) Master Control HD UpGrade CAPITAL PURCHASES $ 14,100 135,100 Total $ 149,200 15 November 30, 201'5 City Council Meeting Actual Actual Budget Budget Revenue 2013 2014 2015 2016 4689 PEG fees (total) $ 371,671 $ 368,677 $ 375,000 $ 375,000 Less: PEG fees used for current year CIP - E -TV - - (55,600) (14,100) PEG fees used for Master Control Upgrade to HD - (135,100) PEG fees used (available) for future cap. exp. - - (157,100) (32,500) Net PEG fees used for E -TV operations 371,671 368,677 162,300 193,300 4690 City contribution -from Cable Franchise Fees fund 371,288 381,857 394,800 360,300 4695 E-TVdubbing 1,438 1,671 3,000 3,000 4699 Class fees 12,335 11,665 15,000 15,000 4696 Dub/Rental/Paid production - - - - 4697 E -TV paid production 15,840 25,637 19,500 20,000 XXXX Other Revenue (1,823) 8,640 2,500 2,000 Total Operating Revenues 770,749 798,147 597,100 593,600 -0.59 Fund Source CIP(PEG)Studio/Control Room UpGrade CIP(PEG) Master Control HD UpGrade CAPITAL PURCHASES $ 14,100 135,100 Total $ 149,200 15 November 30, 201'5 City Council Meeting 49 ty of Eagan 2016 Proposed Budget Operating Budget E -TV (197) Responsible Manager: Tom Garrison, Director of Communications LINE ITEM DETAIL 16 November 30, 2015 City Council Meeting 2013 2014 2015 2016 Actual Actual Budget Budget 6110 SALARIES AND WAGES -REGULAR 265,317 271,029 273,500 279,600 6112 OVERTIME -REGULAR 3,641 3,804 3,000 3,000 6130 SALARIES AND WAGES -TEMPORARY 19,160 16,540 20,000 20,000 6142 PERA-COORDINATED 20,200 20,835 22,200 22,700 6144 FICA 20,845 21,278 22,700 23,200 6151 HEALTH INSURANCE/VEBA 37,476 41,735 45,500 47,600 6155 WORKERS COMPENSATION 2,497 2,524 2,000 1,300 PERSONAL SERVICES 369,136 377,745 388,900 397,400 6210 OFFICE SUPPLIES 562 349 500 900 6212 OFFICE SMALL EQUIPMENT 255 305 500 300 6215 REFERENCE MATERIALS 160 - 500 300 6220 OPERATING SUPPLIES - GENERAL 6,181 7,843 9,300 9,500 6224 CLOTHING/PERSONAL EQUI PMENT - 154 1;000 1,500 6231 MOBILE EQUIPMENTREPAIR - PARTS 1,313 348 2,000 2,000 6232 SMALL EQUIPMENT REPAIR - PARTS 2,831 2,485 2,000 2,000 6235 FUEL, LUBRICANTS, ADDITIVES 1,369 1,407 2,000 2,000 6270 COMPUTER SOFTWARE 11,372 7,999 12,300 12,600 PARTS&SUPPLIES 24,043 20,890 30,100 31,100 6310 PROFESSIONAL SERVICES -GENERAL 7,962 4,195 2,500 6,900 6311 LEGAL 20,558 43,035 77,500 60,000 6313 PLANNING 37,412 25,555 - - 6314 AUDITING 100 100 6323 TESTING SERVICES - 637 - - 6346 POSTAGE 130 92 500 500 6347 TELEPHONE SERVICE&LINECHARGES - - 100 100 6353 PERSONAL AUTO/PARKING - 85 100 100 6355 CELLULAR TELEPHONE SERVICE 1,784 2,440 4,200 4,200 6357 GENERAL ADVERTISING 1,100 - 2,800 2,500 6370 GENERAL PRINTING AND BINDING 166 379 3,700 800 6385 INSURANCE 7,400 7,400 7,400 7,400 6405 ELECTRICITY 12,000 12,000 12,000 12,000 6425 MOBILE EQUIPMENTREPAIR - LABOR - 497 1,500 1,500 6426 SMALL EQUIPMENTREPAIR - LABOR 325 - 4,000 3,500 6457 MACHINERY& EQUIPMENT RENTAL - - 200 200 6475 MISCELLANEOUS 5,146 4,627 5,000 5,000 6476 CONFERENCES AND SCHOOLS 3,258 3,396 4,600 7,000 6477 LOCAL MEETING EXPENSES 388 716 200 200 6479 DUES AND SUBSCRIPTIONS 3,093 2,809 3,600 3,600 6480 LICENSES, PERMITS AND TAXES - 16 - - 6569 MAINTENANCE CONTRACTS 23,761 23,913 25,600 25,600 OTHER SERVICES AND CHARGES 124,583 131,892 155,500 141,100 TOTAL OPERATING 517,761 530,527 574,500 569,600 -0.9 6640 MACHINERY/EQUIPMENT 87,823 94,521 15,000 15,600 6660 OFFICE FURNISHINGS/EQUIPMENT 160 570 1,600 2,400 6670 OTHER EQUIPMENT 95,252 - - - 6680 MOBILE EQUIPMENT 5,138 3,112 6,000 6,000 TOTAL CAPITAL 188,373 98,203 22,600 24,000 6.2 TOTAL E -TV 706,134 628,730 597,100 593,600 -0.6 16 November 30, 2015 City Council Meeting Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA L. Approve 2016 Eagan Convention and Visitors Bureau (ECVB) Budget Action To Be Considered: Approve the 2016 Eagan Convention and Visitors Bureau Budget Facts: • The City Council reviewed the ECVB 2016 budget and heard remarks from Mr. Cory, the President and CEO of the ECVB, at the October 13, 2015 special meeting. At that time, the City Council concurred with the 2016 ECVB budget as adopted by the ECVB board. • No changes from the October presentation are proposed for the ECVB budget. • In summary, the 2016 ECVB budget features a 6.1% decrease over FY 2015. Most of the decrease is from a decrease in programmed promotional expenditures in 2016. • While the ECVB Board operates independently from the City, Section 3.2 of the Operating Agreement with the City of Eagan requires the ECVB to submit its work plan and operating budget to the City Council for its review and approval. Attachments: (1) CL -1 Eagan Convention and Visitors Bureau Budget Eagan Convention & Visitors Bureau Proposed 2016 Budget INCOME Lodging tax Other Utilization of reserves Total income EXPENSES Personnel Other Office Marketing Travel & Entertainment Total Expenses Net income 2013 2014 2015 2016 Actual Actual Budget Budget $ 846,048 $ 897,992 $ 1,020,000 $ 950,000 5,686 2,073 8,900 12,000 100,000 100,000 75,000 75,000 951,734 1,000,065 1,103,900 $ 1,037,000 $ 285,699 $ 276,341 $ 298,500 $ 308,750 137,917 114,846 146,500 122,000 11,099 9,970 8,000 7,000 471,981 538,030 609,900 570,500 25,904 28,264 41,000 28,750 932,600 967,451 1,103,900 $ 1,037,000 $ 19,134 $ 32,614 $ - $ - Agenda Information Memo November 30, 2015, Eagan City Council Meeting C��P1:9��11isC�►17s� M. Adopt A Resolution Accepting A Donation From The Eagan Citizen's Crime Prevention Association And Authorize A Corresponding Budget Adjustment Action To Be Considered: Adopt a resolution accepting a $1000.00 donation from the Eagan Citizen's Crime Prevention Association that will help purchase equipment that will help collect evidence from electronic devices. Facts: ➢ The Eagan Citizen's Crime Prevention Association is forwarding a $1000.00 donation to help purchase equipment that will help collect evidence from electronic devices. ➢ The police department seeks authorization to accept this donation where a corresponding budget adjustment will need to be made to line item # 1105-6212 in the department's 2015 budget. Attachments: (1) CM -1 Resolution CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Eagan Citizen's Crime Prevention Association WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, the Eagan Citizen's Crime Prevention Association has presented the police department with a donation in the amount of $1,000. The funds will be used to purchase equipment that will help collect evidence from electronic devices. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City, and an adjustment is made to line item # 1105-6212 in the police department's 2015 budget; BE IT FURTHER RESOLVED, that the City sincerely thanks the Eagan Citizen's Crime Prevention Association for the gracious and generous donation. ADOPTED this 30th day of November, 2015. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA N. Accepting CNH Proposal For Architectural Services Action To Be Considered: Approve an architectural proposal from CNH Architects for the feasibility of utilizing Fire Station #3 for police purposes. Facts: ➢ In 2016, the Eagan Fire Department is planning to vacate Fire Station #3. ➢ The Police Department would like to repurpose the facility to store their Negotiator trailer and SWAT vehicle. The building would also be used for tactical trainings and meetings. ➢ The Police Department would like CNH to develop a proposal to remodel the building and meet police needs. ➢ CNH would provide schematic floor plans, review building codes, provide cost estimates and meet with department staff. Attachments: (1) CN -1 Proposal 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433 November 21, 2015 Chief Jim McDonald Eagan Police Department City of Eagan 3830 Pilot Knob Rd. Eagan, MN 55122 PROPOSAL FOR ARCHITECTURAL SERVICES PROJECT: Eagan Police - Tactical Team Facility Remodel CNH No.: 15091 CLIENT: City of Eagan DESCRIPTION: This project involves remodeling of Fire Station #3 into the Tactical Team Facility for Eagan Police use. The work will include updates to increase security, remodeling of locker room, addition of a women's restroom and small locker area, creation of 2 small individual use shower rooms, and adjustments to the second level classroom. General: We propose to perform our services in the following parts: Part I - Preliminary Design: Our services for this part of the work consist of a preliminary design to establish a scope of the remodeling and develop preliminary plan and cost of the project. Services Provided: Our services will include the following: • Schematic floor plans showing options for layout of the revised spaces • Update floor plan based on Police Department comments • Preliminary review of building codes • Cost estimate for remodeling • Two meetings with the Police Department staff Services Not Provided: Services not provided in this part of the work include: • Mechanical/Electrical design • Structural design • Civil design • Landscape design • Survey Fee: For this part of the work, we propose fixed fee of $2,100, plus reimbursable expenses as described below. P:\PROJECTS\2015\15091\CONTRACTS\ARCH & O WNER\ARCHPROP - TACTICAL TEAM FACILITY REMODEL.DOCX Part II - Construction Documents, Bidding and Construction Administration: Our services for this part include providing construction documents, bidding support and construction administration services for the remodeling project. Services Provided: Our services will include the following: • Structural design, if needed for remodeling of any load bearing walls. • Floor plans • Building details • Interior and bathroom elevations • Room and door schedules • Project specifications • Mechanical / Electrical design for remodeling • Bidding support • Write contracts for City & General Contractor • Every other week site review meetings during construction • Write proposal requests, supplemental instructions and respond to contractor RFI's • Shop drawing review • Pay Application Review Services Not Provided: Services not provided as part of our basic: • Special inspection, if any, are by Owner's vendor • CD Cost Estimate is not included but may be added if desired by Owner Fee: For this part of the work, we propose a fixed fee of $7,600, plus reimbursable expenses as described below. Information to be Provided to Us: In a timely manner. • Existing plans of the building (already received) • Equipment information which will need to be incorporated into the design of the facility. Agreement: It is assumed that the terms of a standard AIA B 104 (Owner — Architect Limited Scope) Agreement will be followed except as modified in this proposal. The fee is due within 30 days of monthly invoices. A finance charge of 1.5% per month will be charge to unpaid bills after 30 days. This proposal fee is valid for 90 days from the date of this document. Reimbursable Expenses: Reimbursable expenses will be billed as they occur: - Miscellaneous B&W and color printing - Miscellaneous postage and shipping - Mileage P:\PROJECTS\2015\15091\CONTRACTS\ARCH & O WNER\ARCHPROP - TACTICAL TEAM FACILITY REMODEL.DOCX Schedule: It is our understanding that a preliminary plan for staff feedback is desired by December 1. The remainder of Phase I will be completed after staff feedback. After budget approval, Phase II can begin with the construction phase of the project beginning no sooner than April, 2016, after the facility is vacated by the Fire Department. We appreciate your using us for this work and look forward to proceeding with the project. Sincerely, 6��44— Quinn S. Hutson, AIA Principal / President CNH Architects, Inc. cc: File Signature: Name: Title: Date: P:\PROJECTS\2015\15091\CONTRACTS\ARCH &OWNER\ARCHPROP - TACTICAL TEAM FACILITY REMODEL.DOCX Accepted by Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA O. Project 1191, Neil Armstrong Boulevard /Aldrin Drive Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1191 (Neil Armstrong Boulevard / Aldrin Drive - Street Improvements) and schedule a public hearing to be held on January 5, 2016. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Neil Armstrong Boulevard /Aldrin Drive, a collector street and a local street, both in north -central Eagan located south of Lone Oak Road and east of Lexington Avenue. ➢ A structural mill and overlay of these streets is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 5, 2016. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CO -1 Location Map MGND07A HL/GH7S 1-494 ss Neil Armstrong Blvd. & Aldrin Dr. Project 1191 g LONE OAK RD. N a ALDRIN �. DR. s� Y YANKEEDOODLE RD. 28 za w Q Z O - H (7 Z X w J W.ESCOTT.) ROAD Cys PO �O 00 00 DIFFLEY RD. � 30 a 0 m z Y 43 0 J / a / CLIFF ROAD CLIFF' ROAD Fig. 1 Neil Armstrong Blvd. & Aldrin Dr. City of Ea�a� Street Revitalization - Project 1191 11/15/2015 Agenda Information Memo November 30, 2015 Eagan City Council Meeting XQ&14aKUM►17_1 P. Project 1192, Johnny Cake Ridge Road Street improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1192 (Johnny Cake Ridge Road - Street Improvements) and schedule a public hearing to be held on January 5, 2016. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Johnny Cake Ridge Road, a collector street in central Eagan located north of Cliff Road and east of 35E. ➢ A structural mill and overlay of this street is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 5, 2016. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CP -1 Location Map • MENDOYA HEIGHTS I-494 I LONE OAK RD. _�*__\ i z=a l I / r-,\.4) IICLIFF ROAD , Allos �S CLIFF -ROAD,---,,,,, r � L LILL Fig. 1 AMMIL 4r Johnny Cake Ridge Road City of EaRan Street Revitalization - Project 1192 11/15/2015 Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA Q. Project 1193, Denmark Avenue / Timbershore 1St — 4th Additions / Pilot Knob Heights 4th & 5th Additions Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1193 (Denmark Avenue / Timbershore 1St — 4th Additions / Pilot Knob Heights - Street Improvements) and schedule a public hearing to be held on January 5, 2016. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Denmark Avenue and the streets of Timbershore 1St — 4th Additions and Pilot Knob Heights 4th & 5th Additions, a collector street and two residential neighborhoods in central Eagan located north of Wescott Road and east of I -35E. ➢ A structural mill and overlay of the streets within these neighborhoods is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 5, 2016. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CQ -1 Location Map 1-494 ywj,\ mss o� LONE OAK RD. o° V � 1V UP Q �M Z O F ,S� O Z 41 X DOODLE RD.Cr J 28 Y Q W W Q Denmark, Timbershore, Pilot Knob Hts. Project 1193 _tel ^3 00 O Z' Y a DIFFLEY RD.' 30 30 ui a a . a w 43 ❑ w LU CLIFF ROAD CLIFF"ROAD Fig. 1 Denmark, Timbershore, Pilot Knob Hts. City of Eakall Street Revitalization - Project 1193 11/15/2015 Agenda Information Memo November 30, 2015 Eagan City Council Meeting Isis rQ 7e1 R. Project 1196, Cedar Grove 3rd Addition Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1196 (Cedar Grove 3rd Addition - Street Improvements) and schedule a public hearing to be held on January 5, 2016. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets in Cedar Grove 3rd Addition, a neighborhood in western Eagan located north of Diffley Road and east of TH 77 (Cedar Avenue Freeway). ➢ A structural mill and overlay of this neighborhood is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 5, 2016. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CR -1 Location Map 1-494 fA7ff) ti —T�W/ o LONE OAK RD. o° �y 43 s 28 YANKEE' DOODLE RD. ui – Q Z _ o _z X w _J ^3 � Cedar Grove 3rd Add. Project 1196 DIFFLEY RD.'' 30 30 u; a o � o w z 43 w LL 0 J a � CLIFF ROAD CLIFF' ROAD Fig. 1 Cedar Grove 3rd Addition City of Eakan Street Revitalization - Project 1196 11/15/2015 Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA S. Project 1203, Mallard Park 2nd Addition Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1203 (Mallard Park 2nd Addition - Street Improvements) and schedule a public hearing to be held on January 5, 2016. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of streets in Mallard Park 2nd Addition, a neighborhood in southwest Eagan located north of Cliff Road and east of Johnny Cake Ridge Road. ➢ A structural mill and overlay of this neighborhood is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 5, 2016. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CS -1 Location Map I-494 MENDOTA HEIGHTS N ' LONE OAK RD. o° �y 43 M 4Js 28 YANKEE DOODLE RD. ui o Z � o m � 0 0 Z Z 1- J J DIFFLEY RD. °,' 30 - 30 Mallard Park a 2nd Addition a ouJ43 uJ W U U. o a CLIFF ROADa= c,�� "CLIFF ' ROAD Fig. 1 4r Mallard Park 2nd Addition City of Eap Street Revitalization - Project 1203 11/15/2015 Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA T. Minnesota Energy Resources Corporation Franchise Agreement Action To Be Considered: Approve a Franchise Agreement with Minnesota Energy Resources Corporation and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Minnesota Energy Resources Corporation (MERC) delivers natural gas to 231,000 customers in 184 communities across Minnesota. While MERC maintains privately owned easements for some of their trunk pipeline facilities, much of their gas pipeline system is located within public right-of-way. ➢ The proposed franchise agreement updates a previous agreement and would allow MERC to construct, operate, repair and maintain facilities and equipment for the transmission and sale of gas for public and private use and to use public right-of-way and easements within the City of Eagan for such purposes. ➢ The agreement addresses a period of 20 years from the effective date and is subject to the public right-of-way regulations as applicable to utility services as set forth in the City Code. ➢ This agreement has been reviewed by the Public Works Department (Engineering Division) and City Attorney's office and is in order for favorable Council action. ➢ The City of Eagan needs to renew franchise agreements with other utility providers operating within the City. These franchises include: o Xcel Energy —Electric o Xcel Energy —Gas o Dakota Electric Association o Reliant Energy — Gas o Williams Pipeline Company - Gas o Northern Natural Gas Attachments (1) CT -1 Franchise Agreement, MERC CITY OF EAGAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, GRANTING MINNESOTA ENERGY RESOURCES CORPORATION, A SUBSIDIARY OF WEC ENERGY GROUP, INC., A WISCONSIN CORPORATION, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE TRANSMISSION AND SALE OF GAS FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC GROUND OF THE CITY OF EAGAN, MINNESOTA, FOR SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF. The City Council of the City of Eagan, Dakota County, Minnesota, ordains: GAS FRANCHISE I. DEFINITIONS. For purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ABANDONED FACILITY. As defined in the Eagan City Code, Section 7.06, as amended from time to time. CITY. The City of Eagan, County of Dakota, State of Minnesota. CITY UTILITY SYSTEM. Facilities used for providing public utility service owned or operated by the City or agency thereof, including sanitary sewer, storm sewer, water service, street lighting and traffic signals, but excluding facilities for providing heating, electric, gas, or other forms of energy. COMMISSION. The Minnesota Public Utilities Commission, or any successor agency or agencies, including an agency of the federal government, which preempts all or part of the authority to regulate gas retail rates now vested in the Minnesota Public Utilities Commission. COMPANY. Minnesota Energy Resources Corporation, a subsidiary of WEC Energy Group, Inc., a Wisconsin Corporation, its successors and assigns, including all successors or assigns that own or operate any part or parts of gas facilities subject to this franchise. GAS FACILITIES. Gas facilities means anything tangible, including equipment, which is required to provide gas utility service. NOTICE. Notice means written notice personally delivered or mailed by United States Mail to the proper addressee. Notice to the Company shall be addressed to Notice to the City shall be addressed to: Minnesota Energy Resources Corporation 1995 Rahncliff Court, Suite 200 Eagan, MN 55122 City of Eagan Attn: City Clerk 3830 Pilot Knob Road Eagan, MN 55122 With a copy to: Dougherty, Molenda, Solfest, Hills & Bauer P.A. Attn: Robert B. Bauer, Esq. 14985 Glazier Avenue, Suite 525 Apple Valley, MN 55124 PUBLIC GROUND. Land owned or otherwise controlled by the City for park, open space or similar public purpose, which is held for use in common by the public. PUBLIC RIGHT-OF-WAY. As defined in the Eagan City Code, Section 7.06, as amended from time to time. TOTAL COST OF OWNERSHIP. The cost to the Company for owning and maintaining an overhead or underground line. The cost is based on statistical data and includes design, labor, material, maintenance, locating, taxes and the life expectancy of the line. UTILITYSERVICE. As defined in the Eagan City Code, Section 7.06, as applicable to the gas utility service. II. GRANT OF FRANCHISE. (A) Grant of franchise. The City hereby grants Company, for a period of 20 years from the effective date this ordinance, the right to import, generate, distribute and sell gas for public and private use within and through the territorial limits of the City as its boundaries now exist or as they may be extended in the future. For these purposes, Company may construct, operate, repair and maintain gas facilities in, on, over, under and across the public right of ways, subject to the provisions of this ordinance and the public right-of-way regulations as applicable to utility services as set forth in the City Code. The Company may do all reasonable things necessary or customary to accomplish these purposes, subject however, to such reasonable regulations as may be imposed by the City pursuant to ordinance or permit requirements and to the further provisions of this franchise agreement. (B) Effective date; Written acceptance. This franchise shall be in force and effect from and after the effective date of this ordinance. If the Company does not file a written acceptance with the City by the acceptance deadline, which shall be 60 days after the effective date, or otherwise informs the City, at any time, that the Company does not accept this franchise, the City Council by resolution may revolve this franchise or seek its enforcement in a court of competent jurisdiction. (C) Service, service territory and gas rates. The service to be provided, the service territory and the rates to be charged by Company for gas service within the City are subject to the jurisdiction of the Commission. (D) Publication expense. Company shall pay the expense of publication of this ordinance. (E) Dispute resolution. If the City or Company asserts that the other is in default in the performance of any obligation hereunder, the complaining party shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not resolved within 30 days of the written notice, the parties shall jointly select a mediator to facilitate further discussion. Mediation must occur within 90 days after selection of the mediator. The parties will equally share the fees and expenses of the mediation. If the parties are unable to agree on the selection of a mediator or are unable to resolve the dispute within 90 days after first meeting with the selected mediator, either party may commence an action in Dakota County District Court to interpret and enforce this franchise or for such other relief as may be permitted by law or equity. The mediator shall not be permitted to testify and no evidence of statements or documents used in the mediation shall be admitted in the district court action. (F) Continuation of fi°anchise. If the City and the Company are unable to agree on the terms of a new franchise by the time this franchise expires, this franchise will remain in effect until a new franchise is agreed upon, or until 90 days after the City or the Company serves written notice to the other party of its intention to terminate the franchise. III. LOCATION, OTHER REGULATIONS. (A) Location of facilities. Gas facilities shall be located, constructed, and maintained so as not to interfere with the safety and convenience of ordinary travel along and over public rights-of- way and so as not to disrupt normal operation of any City utility system. Gas facilities shall be located on public rights-of-way as determined by the City. Company's construction, reconstruction, operation, repair, maintenance, location and relocation of gas facilities shall be subject to the public right-of-way regulations set forth in the Eagan City Code and other reasonable regulations of the City consistent with authority granted the City to manage its public rights-of-way under state law. (B) Street openings. Company shall not open or disturb public grounds or the surface of any public rights-of-way for any purpose except in accordance with the public right-of-way regulations as set forth in the City Code. (C) Restoration. After undertaking any work requiring the opening of any public right-of- way, the Company shall restore the public right-of-way in accordance with Minnesota Rules, part 7819.1100 and the public right-of-way regulations set forth in the Eagan City Code and other applicable City Code provisions. (D) Avoid damage to gas facilities. The Company shall take reasonable measures to prevent the gas facilities from causing damage to persons or property. The Company shall take reasonable measures to protect the gas facilities from damage that could be inflicted on the facilities by persons, property, or the elements. The Company shall take protective measures when the City performs work near the gas facilities, if given reasonable notice by the City of such work prior to its commencement. (E) Notice of improvements to streets. The City shall give Company reasonable written notice of plans for improvements to public rights-of-way where the City has reason to believe that gas facilities may affect or be affected by the improvement. The notice will contain: (1) the nature and character of the improvements, (2) the public rights-of-way upon which the improvements are to be made, (3) the extent of the improvements, (4) the time when the City will start the work, and (5) if more than one public right-of-way is involved, the order in which the work is to proceed. The notice provided to Company shall set forth a reasonable length of time, considering seasonal working conditions and the City's need to complete its public improvement projects in a timely manner, in advance of the actual commencement of the work to permit Company to make any additions, alterations or repairs to its gas facilities the Company or City deems necessary. (F) Mapping information. The Company must promptly provide complete and accurate mapping information for any of its gas facilities in accordance with the requirements of Minnesota Rules Parts 7819.4000 and 7819.4100 and Eagan City Code public right-of-way regulations. (G) Shared use of underground trenches. The Company shall make space available in its underground trenches for City communications circuits whenever the use will not interfere with the use of underground trenches by the Company, by another gas utility, by a telephone utility, or by any cable television company or other form of communication company. (H) Tree trimming. The Company may trim all trees and shrubs in the public ways and public grounds of the City interfering with the proper construction, operation, repair and maintenance of any gas facilities installed hereunder, provided that the Company shall indemnify and hold the City harmless from any liability arising therefrom, and subject to permit or other regulation by the City. (I) Maintenance of facilities. The Company shall maintain in a neat and orderly manner all above ground structures and shall take such steps as may be directed by the City to have all such structures maintained in an aesthetically pleasing manner. IV. RELOCATIONS. (A) Relocation in public rights-of-way. The Company shall comply with Minnesota Rules and Eagan City Code public right-of-way regulations and other City Code provisions. Pursuant to Minnesota Rules 7819.3 100, Company shall promptly and at its own expense, with due regard for seasonal working conditions, permanently remove and relocate its facilities in the right- of-way when it is necessary to prevent interference, and not merely for convenience of the City, in connection with: (1) a present or future local government use of the right-of-way for a public project; (2) the public health or safety; or (3) the safety and convenience of travel over the right-of- way. Notwithstanding the foregoing, Company is not required to remove or relocate its facilities from a right-of-way that has been vacated in favor of a nongovernmental entity unless and until the reasonable costs to do so are first paid to Company. (B) Relocation of gas facilities in public ground. Except as may be provided in Section (C) below, the City may require the Company to relocate or remove its gas facilities from public ground upon a finding by the City that the gas facilities have become or will become a substantial impairment of the public use to which the public ground is or will be put. The City will provide an alternate location in public ground or a public right-of-way for the Company to relocate its gas facilities. The relocation or removal shall be promptly done at the Company's expense. The provisions of this section apply only to gas facilities constructed on public ground in reliance on a franchise and the Company does not waive its rights under an easement held by the Company. (C) Projects with federal funding. Relocation, removal, or rearrangement of any Company gas facilities made necessary because of the extension into or through City of a federally - aided highway project shall be governed by the provisions of Minnesota Statutes Section 161.46, as amended from time to time. V. INDEMNIFICATION AND LIABILITY. (A) Limitation of liability. Upon the effective date of this ordinance, the City does not assume any liability (1) for injuries to persons, damage to property or loss of service claims by parties other than the Company or the City, or (2) for claims or penalties of any sort resulting from the installation, presence, maintenance or operation of equipment or facilities by the Company or its agents. (B) Indemnification. Company shall indemnify and keep and hold the City, its officials, employees and agents, free and harmless from any and all costs, liabilities, and claims for damages of any kind arising out of the construction, presence, installation, maintenance, repair or operation of its equipment and facilities, or out of any activity undertaken in or near a public ground or public right-of-way, or out of any delay thereof, whether or not any act or omission complained of is authorized, allowed or prohibited by permit. The foregoing does not indemnify the City for its own negligence except for claims arising out of or alleging the City's negligence in issuing any permit or in failing to properly or adequately inspect or enforce compliance with a term, condition or purpose of a permit. (C) Defense of City. In the event a suit is brought against the City under circumstances where this agreement to indemnify applies, Company, at its sole cost and expense, shall defend the City in such suit if written notice thereof is promptly given to Company within a period wherein Company is not prejudiced by lack of such notice. If Company is required to indemnify and defend, it will thereafter have control of such litigation, but Company may not settle such litigation without the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the City. The Company, in defending any action on behalf of the City, shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf. This franchise agreement shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or limitations on liability under Minnesota Statutes, Chapter 466. (D) Delay damage fee. The City may establish and impose a damage fee for unreasonable delays in completion of any right-of-way excavation, obstruction, patching, restoration, removal, or relocation. The delay damage fee shall be established from tune -to -time by a resolution of the City Council based upon its reasonable estimation of the actual costs that would be incurred due to any delay, the actual amount being undeterminable. The Company shall be advised in writing by facsimile, with the original to follow by U.S. mail, of the perceived delay and of the period within which the work must be completed to avoid a delay damage fee. Disputes shall be handled in accordance with paragraph II(E), dispute resolution, hereof. A delay damage fee shall not be imposed if the delay in project completion is due to circumstances beyond the control of Company, including without limitation inclement weather, acts of God, or civil strife. VI. VACATION OF PUBLIC RIGHTS-OF-WAY. The City shall give Company at least three months prior written notice of a proposed vacation of a public right-of-way where such vacations include company's facilities; company will receive at least two weeks prior written notice of all other right-of-way vacations. The City and the Company shall comply with Minnesota Rules and applicable provisions of Eagan City Code right- of-way regulations and other City ordinances consistent with law. VII. CHANGE IN FORM OF GOVERNMENT. Any change in the form of government of the City shall not affect the validity of this ordinance. Any governmental unit succeeding the City shall, without the consent of Company, succeed to all of the rights and obligations of the City provided in this ordinance. VIII. FRANCHISE FEE. (A) Form. During the term of the franchise hereby granted, and in addition to permit fees being imposed or that the City has a right to impose, the City may charge the Company a franchise fee. The fee may be (1) a percentage of gross revenues received by the Company for its operations within the City, or (2) a flat fee per customer based on metered service to retail customers within the City or on some other similar basis, or (3) a fee based on units of energy delivered to any class of retail customers within the corporate limits of the City. The method of imposing the franchise fee, the percentage of revenue rate, or the flat rate based on metered service may differ for each customer class or combine the methods described in (1) — (3) above in assessing the fee. The City shall use a formula that provides a stable and predictable amount of fees and complies with Commission rules and orders and Company tariffs. (B) Separate ordinance. The franchise fee shall be imposed by separate ordinance duly passed and adopted by the City council, which ordinance shall not be adopted until at least sixty (60) days after written notice enclosing the proposed ordinance has been served upon the Company and in compliance with Company's Commission notice requirements. The effective date of the franchise fee shall be specified in the proposed ordinance. 0 (C) Conditions of fee. The City may impose a franchise fee on the Company to recover the cost of specific public projects which it orders from time to time that involve gas utility work of the Company. Any franchise fee imposed for a specific project after the effective date of this Ordinance shall expire upon the date that the cost of the Company's gas utility work associated with the project has been paid for. A franchise fee for any other purpose shall not be imposed on the Company, unless the same franchise fee is also imposed on all other energy suppliers providing service within the City. (D) Collection of fee. The franchise fee shall be payable not less than quarterly during complete billing months of the period for which payment is to be made. The franchise fee formula may be changed from time to time, however, the change shall meet the same notice requirements and the fee may not be changed more often than annually. Such fee shall not exceed any amount that the Company may legally charge to its customers prior to payment to the City. Such fee is subject to subsequent reductions to account for uncollectibles and customer refunds incurred by the Company. The Company agrees to make available for inspection by the City at reasonable times all records necessary to audit the Company's determination of the franchise fee payments. (E) Continuation of franchise fee. If this franchise expires and the City and the Company are unable to agree upon terms of a new franchise, the franchise fee, if any being imposed by the City at the time this franchise expires, will remain in effect until a new franchise is agreed upon. IX. ABANDONED FACILITIES. The Company shall provide advance written notice to the City when gas facilities are to be retired or replaced by the Company. Removal, retirement or replacement of Company's facilities shall occur in the Company's own discretion. Company shall at its own expense retire, replace or remove, said gas facilities. The Company shall comply with applicable provisions of the Eagan City Code public right-of-way regulations, as well as other City ordinances, to the extent those ordinances and regulations do not conflict with Minnesota Statutes, Minnesota Rules, and Minnesota Public Utilities Commissions orders as they may be amended from time to time in connection with any Abandoned Facilities. The Company shall maintain records describing the location of all Abandoned Facilities within the City, produce such records at the City's request and comply with the location requirements of Minnesota Statutes Section 216D.04 with respect to all Facilities. The Company shall remove the Abandoned Facilities at the Company's expense if requested by the City in conjunction with any City repair, excavation or construction in the road right-of-way or in City easements. Such removal of Abandoned Facilities shall allow Company sufficient and reasonable time to remove such gas facilities. If the Company does not remove the Abandoned Facilities pursuant to this Section in a reasonably timely manner, the City may remove the Abandoned Facilities and the Company shall promptly reimburse the City for the reasonable costs that the City incurred in connection with removal of the Abandoned Facilities. X. REPLACED FACILITIES. At any time the Company replaces its facilities, the Company shall, at its own expense, remove the facilities being replaced. XI. PROVISIONS OF ORDINANCE. (A) Controlling ordinance. Company's construction, reconstruction, operation, repair, maintenance, location and relocation of gas facilities shall be subject to the City's right-of-way management ordinance. Where a provision of any City ordinance conflicts with the provisions of this ordinance, the provisions of this ordinance shall prevail. (C) Limitation on applicability. This ordinance constitutes a franchise agreement between the City and Company as the only parties and no provision of this franchise shall in any way inure to the benefit of any third person (including the public at large) so as to constitute any such person as a third party beneficiary of the agreement or of any one or more of the terms hereof, or otherwise give rise to any cause of action in any person not a party hereto. (D) Special Conditions. All conditions specified in Section 2.72 of the Eagan City Code shall be a part of this Agreement even though they may not be expressly contained herein, including: A. That the Company shall be subject to and will perform on its part all the terms of this section and will comply with all pertinent provisions of City Code, as the same may from time to time be amended. B. That the Company shall in no case claim or pretend to exercise any power to fix fares, rates, and charges; but that such fares, rates, and charges shall at all times be just, fair and reasonable for the services rendered and shall in all cases be fixed and from time to time changed, unless regulated by an agency of the state, in the manner following: 1. A reasonable rate shall be construed to be one which will, with efficient management, normally yield, above all operating expenses and depreciation, a fair return upon all money invested. 2. If possible, maximum rates and charges shall be arrived at by direct negotiation with the council. 3. If direct negotiations fail to produce agreement, the council shall, not less than 30 days before the expiration of any existing rate schedule or agreement, appoint an expert as its representative; the Company shall likewise appoint an expert as its representative and the two of them shall appoint a third person, preferably an expert, and the three of them shall constitute a board of arbitration. The board shall report its findings as soon as possible and the rates and charges it shall agree upon by majority vote shall be legal and binding, subject only to review by a court of competent jurisdiction upon application of one of the parties. C. That the City shall have the right to require reasonable extensions of any public service system from time to time, and to make such rules and regulations as may be required to secure adequate and proper service and to provide sufficient accommodations for the public in accordance with Companies tariff on file with the State of Minnesota any of which may not conflict with any Commission rule or order and must be approved, if applicable, by the Commission. XII. AMENDMENT -PROCEDURE. (A) Amendment. Either party to this franchise agreement may at anytime propose that the agreement be amended. This ordinance may be amended at any time by the City passing a subsequent ordinance declaring the provisions of the amendment, which amendatory ordinance shall become effective upon the filing of Company's written consent thereto with the City clerk within 60 days after the effective date of the amendatory ordinance. (B) Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. (C) Filing. The City Clerk shall file a copy of this ordinance in her office, which copy shall be available for inspection by any persons during regular office hours. (D) Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the Office of the City Clerk. XIII. SEVERABILITY. If any section, subsection, sentence, clause or phrase of this franchise is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this franchise. The City Council hereby declares that it would have adopted the franchise and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. 0 PASSED this day of , 2015. ATTEST: Christina M. Scipioni, City Clerk 10 CITY OF EAGAN Mike Maguire, Mayor ACCEPTANCE OF GAS FRANCHISE ORDINANCE. Whereas, the Company anticipates that the City of Eagan will consider the foregoing ordinance (the "Ordinance") entitled: AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, GRANTING MINNESOTA ENERGY RESOURCES CORPORATION, A SUBSIDIARY OF WEC ENERGY GROUP, INC., A WISCONCIN CORPORATION, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE TRANSMISSION AND SALE OF GAS FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC GROUND OF THE CITY OF EAGAN, MINNESOTA, FOR SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF. Whereas, provisions of the Ordinance require the Company to file a written acceptance with the City by the acceptance deadline, which shall be 60 days after the effective date; and Whereas, the terms and provisions of the Ordinance are acceptable to the Company; NOW, THEREFORE, Minnesota Energy Resources Corporation, a subsidiary of WEC Energy Group, Inc., a WISCONSIN corporation, for itself and for its successors and assigns, does hereby accept all the terms and conditions of the Ordinance. In witness whereof, Minnesota Energy Resources Corporation, a subsidiary of WEC Energy Group, Inc., a WISCONSIN corporation, has caused these presents to be executed in its name by its duly authorized persons and its seal to be hereto affixed this day of , 2015. Minnesota Energy Resources Corporation, a subsidiary of WEC Energy Group, Inc., a WISCONSIN corporation By: _ Its: By: _ Its: 11 STATE OF ) ss. COUNTY OF ) by The foregoing was acknowledged before me this day of , 2015, and , the and of Minnesota Energy Resources Corporation, a subsidiary of WEC Energy Group, Inc., a WISCONSIN corporation, on behalf of the corporation. Notary Public 12 CITY OF EAGAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, GRANTING MINNESOTA ENERGY RESOURCES CORPORATION, A SUBSIDIARY OF WEC ENERGY GROUP, INC., A WISCONSIN CORPORATION, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE TRANSMISSION AND SALE OF GAS FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC GROUND OF THE CITY OF EAGAN, MINNESOTA, FOR SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF. The following is the official summary of Ordinance No. approved by the City Council of Eagan on Chapter of the City Code is amended by granting a new gas franchise to Minnesota Energy Resources Corporation, a subsidiary of WEC Energy Group, Inc., a WISCONSIN corporation, who holds the previous franchise. The new, nonexclusive, franchise will be in effect for a period of 20 years. The new agreement incorporates changes in federal, state, and local laws since the last franchise was granted in A printed copy of the ordinance is available for inspection by any person during regular office hours in the office of the City Cleric at City Hall, 3830 Pilot Knob Road, Eagan, Minnesota 55122. 13 Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA U. Telecommunications Lease Amendment Agreement Verizon Wireless Action To Be Considered: Approve a telecommunication lease amendment with Verizon Wireless, for improvements on a designated water reservoir site and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ The City has received an application from Verizon Wireless for the upgrade of wireless communication infrastructure on the Sperry reservoir site located at 1420 Towerview Road in central Eagan. ➢ The application has been reviewed by the City's Engineering Consultant, Radio Communication Consultant, City Attorney's Office and Public Works Department personnel and found to be consistent with other past lease agreements and in order for favorable Council consideration. Attachments (0) Agenda Information Memo November 30, 2015, Eagan City Council Meeting CONSENT AGENDA V. Contract 16-07, South Water Treatment Plant Generator Controls Improvement Action To Be Considered: Approve authorization for the preparation of detailed plans and specifications for Contract 16-07 (South Water Treatment Plant, Backup Power Generator Controls — Water Improvement). Facts: ➢ The South Water Treatment Plant backup power generator is critical to ensuring the continued operation of the South Water Treatment Plant, at all times and under any circumstances. ➢ The backup power generator switchgear controls have exceeded their lifecycle, some control parts are inoperable, and other control parts are requiring recurring repairs. On June 2, 2015, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure, Part III (2016-2020) and authorized the initiation of the public improvement process for the 2016 programmed improvements. The South Water Treatment Plant generator controls (switchgear update) is scheduled for 2016 as part of this CIP. Attachments (0) Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA W. Contract 14-04, TH 55 / TH 149 Safety and Capacity Improvements Action To Be Considered: Approve the final payment for Contract 14-04 (TH 55/149 Safety and Capacity Improvements) in the amount of $34,806.23 to Max Steininger, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ The City of Eagan was the lead agency in partnership with the Minnesota Department of Transportation (MnDOT) for Contract 14-04 which provided transportation, safety and capacity improvements to Trunk Highways (TH) 55 and 149. The improvements included grading, bituminous surfacing, drainage, utilities, retaining wall, signals and ADA improvements of these state highways in the northeast corner of Eagan. ➢ The Contract 14-04 improvements have been completed, inspected by representatives of the Public Works Department and MnDOT, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments (0) Agenda Information Memo November 30, 2015 Eagan City Council Meeting CONSENT AGENDA X. Approve a Resolution to accept a community grant from the Eagan Foundation in the amount of $525 for exterior lighting costs at the Historic Eagan Old Town Hall Action To Be Considered: To approve a resolution to accept a community grant from the Eagan Foundation in the amount of $525 for exterior lighting costs at the Historic Eagan Old Town Hall. Facts: ➢ The Eagan Foundation awarded a $525 grant to the Eagan Historical Society (City of Eagan) to be used towards exterior lighting of the Historic Old Town Hall. ➢ The Eagan Foundation, Inc. encourages, supports, and enhances ideas, funding, and collaborative action to meet community needs. ➢ Since 1990, the Eagan Foundation has contributed more than $1 million to the Eagan community through student scholarships, local initiatives and community grants. Attachments: (1) CX -1 Resolution CITY OF EAGAN RESOLUTION TO APPROVE A RESOLUTION TO ACCEPT A GRANT FROM THE EAGAN FOUNDATION, INC. FOR A DONATION TO THE EXTERIOR LIGHTING ASSOCIATED WITH THE RENOVATION OF THE HISTORIC OLD TOWN HALL WHEREAS, the City of Eagan's Historical Society applied for a community grant through the Eagan Foundation, Inc.; WHEREAS, the Eagan Foundation, Inc. chose the City of Eagan as a 2015 community grant recipient; and, WHEREAS, the $525 grant was awarded towards the exterior lighting costs associated with the renovation of the historic Old Town Hall; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the grant funding of $525 to be used for exterior lighting associated with the renovation of the historic Old Town Hall. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this Soh day of November, 2015. City Clerk Agenda Information Memo November 30, 2015, Eagan City Council Meeting PUBLIC HEARING A. Proposed 2016 Budget and Property Tax Levy Action To Be Considered: 1) To close the public hearing, approve the General fund budget of $32,158,700 and approve a resolution adopting the final 2016 general levy of $31,688,284 OR 2) To close the public hearing and set the 2016 general levy and General Fund budget approval for consideration at the December 15 City Council meeting. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ The State requires cities over 2,500 in population to hold a public hearing on their proposed budget and tax levy for next year. State law now allows the Council to approve the budget on the same night of the hearing if it so chooses. ➢ Parcel specific Proposed Property Tax notices were mailed by the County to Eagan residents in mid-November. To date, staff received one phone call related to the notices. One resident was concerned about the increase in her overall property tax bill. After some research and discussion, the resident constructed a new home in 2014 and her assessed value of the property in Payable 2015 did not reflect the improved value of the property. This improved property value is now reflected on the current notice for taxes payable in 2016 and has resulted in the tax increase. ➢ A "virtual" budget open house called "Budget & Beyond" was held on November 16 via E -TV and the City's website. The new open house format reached out to residents of the community for budget questions and input in advance and during the broadcast. The program was advertised in the local paper, the City's website, and social media outlets. The City received general comments and questions prior to and during the broadcast. All 20 questions received were addressed on -air. Viewership numbers for "Budget & Beyond" totaled 145 online views and 41 watched the live show as of 11/24/15. ➢ The proposed General Fund budget stands at $32,158,700, a 2.75% increase over 2015. Since the time the General Fund expenditure budget was reviewed in August, the following adjustments were made using contingency funds (remaining balance of $13,000): ➢ Increase of $900 for ADA compliant portable handicap bathrooms for events (Communications). ➢ Increase of $26,100 in the cost estimate received from SRF engineering for the preparation of the Transportation portion of the Comprehensive Guide Plan (Public Works — Engineering). ➢ The proposed property tax levy is $31,688,284, a 4.9% increase over 2015. ➢ The Parking Ramp Tax Levy was new for 2015 and will support the City's share of ramp operation costs until other parking stalls are leased from other property owners in the Cedar Grove retail district. We believe no adjustments in the levy are necessary at this time. ➢ Tonight's hearing will include a prepared video outlining the proposed 2015 budget considerations. This video was prepared for and shown during the Budget Connect show on November 16th. In addition, Finance Director Pepper will make a PowerPoint presentation covering the topics that are required to be presented at the hearing under Truth -in -Taxation laws. ➢ Both the PowerPoint presentation and the additional 2016 General Fund Budget and Property Tax Levy handout will be posted on the City's website. Note: Historically, a few residents attend this hearing hoping to challenge the County's assessed value on their property, not realizing this is the wrong place and time to do so. It may be prudent to clarify the purpose of the meeting with the audience before the presentation. Attachments: (4) PHA -1 Summaries of the proposed General Fund revenues and expenditures PHA -2 Resolution adopting the final 2016 levy PHA -3 Presentation slides PHA -4 2016 General Fund budget and Property Tax Levy handout General Fund 2016 Budget COMPARATIVE SUMMARY OF REVENUES General Property Taxes Licenses Permits Intergovernmental Rev Charges for Services Recreation Charges Fines & Forfeits Other Revenues Program Revenues Transfers TOTAL GENERAL FUND 2015 2016 1 F- 0 2015 vs. 2016 Budget Budget $ % 23,701,100 25,237,900 1,536,800 6.5% 296,600 320,200 23,600 8.0% 1,492,700 1,058,800 (433,900) -29.1% 1,446,100 1,160,700 (285,400) -19.7% 1,126,300 1,084,500 (41,800) -3.7% 693,200 696,800 3,600 0.5% 267,500 267,300 (200) -0.1% 279,600 280,000 400 0.1% 201,200 202,000 800 0.4% 1,732,600 1,850,500 117,900 6.8% $ 31,236,900 $ 32,158,700 921,800 3.0% 2016 Comparative Summary of Expenditures General Fund Budget 2015 2016 1 Difference GENL GOVT BLDG MAINT 33 Government Buildings 776,100 Budget Budget $ % GENERAL GOVERNMENT 32,145,700 888,800 2.84% 41 Contingency --Undesignated 01 Mayor & Council $ 148,400 $ 156,200 $ 7,800 5.3% 02 Administration 608,800 574,000 (34,800) -5.7% 03 Information Technologies 1,608,700 1,627,000 18,300 1.1% 04 City Clerk 242,300 373,400 131,100 54.1% 05 Finance 847,700 882,900 35,200 4.2% 06 Legal 393,900 393,900 - 0.0% 07 Comm Dev--Planning 1,036,100 1,077,800 41,700 4.0% 08 Comm Dev--Inspections 1,216,900 1,221,000 4,100 0.3% 09 Communications 546,300 583,700 37,400 6.8% 10 Human Resources 317,300 392,700 75,400 23.8% Gen Govt Total 6,966,400 7,282,600 316,200 4.5% PUBLIC SAFETY 11 Police 12,275,400 12,594,100 318,700 2.6% 12 Fire 2,715,300 2,743,000 27,700 1.0% Public Safety Total 14,990,700 15,337,100 346,400 2.3% PUBLIC WORKS 21 Public Works/Engineering 1,216,800 1,297,700 80,900 6.6% 22 Streets & Highways 1,886,000 2,003,000 117,000 6.2% 24 Central Svices. Maint. 617,200 614,400 (2,800) -0.5% Public Works Total 3,720,000 3,915,100 195,100 5.2% PARKS & RECREATION 30 Recreation 2,199,000 2,203,400 4,400 0.2% 31 Parks 2,071,300 2,063,900 (7,400) -0.4% 32 Tree Conservation 533,400 555,400 22,000 4.1% Parks & Rec Total 4,803,700 4,822,700 19,000 0.4% GENL GOVT BLDG MAINT 33 Government Buildings 776,100 788,200 12,100 1.6% Subtotal 31,256,900 32,145,700 888,800 2.84% 41 Contingency --Undesignated 40,000 13,000 (27,000) -67.5% General Fund Total $ 31,296,900 $ 32,158,700 $ 861,800 2.75% RESOLUTION CITY OF EAGAN LEVY OF PAYABLE 2016 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on November 30, 2015, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember Councilmember and seconded by NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 2016 as follows: General Revenue: General Fund $ 25,237,900 Cedar Grove Parking Garage Maint Fund 60,000 Equipment Revolving Fund 1,223,354 Major Street Fund 2,706,852 General Facilities Renewal/Replacement Fund 335,807 Parks System Development and Renewal/ 464,469 Replacement Fund Fire Apparatus Fund 154,948 Subtotal General Revenue 30,183,330 Debt Service: 2016 Bonds 180,287 2009A Equipment Certificates 76,440 2010A Equipment Certificates 55,152 2012B Equipment Certificates 73,460 Community Center/Central Park bonds 1,119,615 Subtotal Debt Service 1,504,954 Total City -Wide Levy 31.688.284 Dated: November 30, 2015 CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, Christina Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 30th day of November, 2015. Christina Scipioni, City Clerk Public Hearing November 30, 2015 Eagan Municipal Center Introduction Each year, as part of the budget preparation process, most Minnesota cities are required by law to hold a public hearing to receive comments on the types and levels of services proposed for the coming year and the anticipated costs of those services. We expect and welcome public comment as a constructive part of the budget process. Public input, together with the City Council's experience and City staffs expertise, help form the spending and cost management priorities for the City. Prior to tonight's formal budget hearing, the Mayor and staff held a virtual budget open house called "Budget and Beyond" on November 16, televised and rebroadcast several times on E -TV cable channel 20, to field questions and hear concerns from taxpayers and residents via text messaging, e-mail and various social media outlets. In Minnesota, property taxes provide a significant portion of the total funding for K-12 schools and City and County services. The purpose of tonight's hearing is to discuss only the portion of taxes that supports City services, which is about one-third of a homeowner's total property taxes. The City Council does not control the amounts levied for K-12 schools or County services. Nor does the City establish the market value of a property, another factor affecting the change in total taxes; it is the responsibility of the Dakota County Assessor's office to establish each property's market value. Under a State law enacted in 2011, the taxable market value reflected in the Proposed Property Tax statements has been lowered for property owners that qualify for the Market Value Homestead Credit (MVHC), sometimes simply referred to as the homestead credit. This reduction in taxable value, which is called the market value exclusion, does not indicate an actual reduction of property value; rather, it is just a means for directly applying the tax benefit to a qualifying homesteaded property. To get more information about the Assessor's estimate of value, you may contact the Dakota County Assessor's office at 651-438-4200. 2016 Property Tax Levy Tonight, the Council is considering the following 2016 tax levy, which represents a 4.9% increase from last year: Allocation of Property 'Tax Levy General Fund Special Revenue - Parking Ramp General Facilities R & R Equipment Revolving Fund Major Streets Fund - A Major Streets Fund - B (Overpasses) Fire Apparatus - Debt - Revolving Park Systems Development & R & R Debt Service - 2016 Bonds Fund Totals Market Value Debt Service Levy Grand Total Levy Estimated property taxes (City portion only) on the average -value homestead property in Eagan will go up 5.6% from $896 to $946: Average Value City Portion of Year Eagan homestead Property Taxes 2015 $249,476 $896 2016 $258,272 $946 2 Final 2015 Preliminary 2016 Change Dollars % $ 23, 701,100 $ 25, 237, 900 $ 1,536,800 6.5% 60,000 60,000 - 0.0% 326,026 335,807 9,781 3.0% 1,187,722 1,223,354 35,632 3.0% 1,759,968 1,812,767 52,799 3.0% 1,214,428 894,085 (320,343) -26.4% 204,276 205,052 776 0.4% 195,724 154,948 (40,776) -20.8% 450,941 464,469 13,528 3.0% - 180,287 180,287 N/A $ 29,100,185 $ 30,568,669 $ 1,468,484 5.0% $ 1,120,928 $ 1,119,615 (1,313) -0.1% 30,221,113 $ 31,688,284 $ 1,467,171 4.9% Estimated property taxes (City portion only) on the average -value homestead property in Eagan will go up 5.6% from $896 to $946: Average Value City Portion of Year Eagan homestead Property Taxes 2015 $249,476 $896 2016 $258,272 $946 2 2016 General Fund Budget The proposed 2016 General Fund budget is $32,158,700, an increase of $861,800 or 2.75% over the 2015 expenditure budget. The $861,800 proposed increase in the General Fund expenditure budget is largely due to increases in wages and benefits of existing staff as outlined below. No new staff hires are proposed in 2016. The Personal Services increase of $699,800 includes: 1. 2.0% compensation adjustment for both union and non-union staff (though not all bargaining groups are settled for 2016) 2. 9.0% increase in health insurance premiums 3. Election judge costs of $90,000 4. Pilot program for stand-by crew in the Fire Department, with projected cost of $24,300, which is anticipated to be more than offset by a comparable reduction in volunteer firefighter compensation 5. Increase in hours of two existing PT staff, equating to an additional .55 FTE. 6. For accounting purposes, moving .5 FTE GIS office support staff from the Utilities Fund to the General Fund to more accurately reflect where that person's time is spent Accounting 7. Police contractual security is increased from $50,000 to $100,000 to better reflect historical actuals. This has no impact on the levy as contractual security revenues are increased by $50,000 as well. 8. History Intern ($2,000) to assist in re-establishing Old Town Hall exhibits Personal Services decreases include a reduction of 1.0 FTE Building Inspector, which will be replaced by $57,200 of contractual inspections, or the equivalent of .5 FTE. An Administrative Analyst position in the Parks and Recreation Department is proposed to remain vacant as part of the 2016 budget. Services and Other Charges increased $176,900 primarily due to the $57,200 contractual inspections mentioned above and $50,000 for a City-wide compensation study. The 2016 General Fund budget is balanced with non -tax revenues estimated to decrease by $615,000 over 2015. This decrease is primarily driven by lower building permit revenues and the conclusion of the two-year SAFER Grant funding for the 5 full-time firefighters hired in 2014. 3 City Portion of Taxes The City of Eagan tax figure in the Proposed Property Tax Statement has two components: 1) the amount based on tax capacity, net of the market value exclusion, if applicable (see explanation below); and 2) the amount based on market value, resulting from the Community Center referendum approved by voters in 2000; and Tax Capacity -based Portion (Homestead Credit Exclusion Applies) The graphics on pages 7 through 10 help illustrate how the amount based on tax capacity is calculated. Effective 2012 and forward, the old "homestead credit" is applied by way of a market value exclusion. The market value exclusion is a reduction in the market value—and thus tax capacity—of a property from its actual market value to a taxable market value. The average Eagan homestead in 2016 is valued at $258,272. The amount excluded for a homestead of this value, per the State's formula, is $13,996. Thus, the market value for calculating the tax -capacity based taxes is: $258,272 – $13,996 = $244,276 = taxable market value The market value exclusion applies only to homesteaded properties, not commercial/industrial or rental properties, and is phased out as the property value increases. The exclusion is fully phased out at a value of $413,800. Each property's tax capacity (a function of taxable market value and property type) is multiplied by the City's flax capacity rate, which is derived from the dollar levy approved by the Council. The City portion of taxes on a residential property with a market value of $258,272 and taxable market value of $244,276 is calculated as follows: First ... Tax capacity of $244,276 home = $244,276 x 1 % = $2,442.76 Then ... Tax capacity -based taxes = $2,442.76 x .37149 (tax cap. rate) _ $907.46 Market Value -based Portion (Homestead Credit Exclusion Does Not Apply) In 2000, Eagan voters approved a bond referendum to fund development and construction of the Community Center in the Central Park area. The 20 -year serial bonds were sold in 2001, and refinanced over the remaining term in 2009. Each year, the amount of the debt service payments is levied as part of the property tax. The estimated market value tax rate for 2016 is .0001490. The market value used for the calculation is not reduced by the homestead credit exclusion as with the tax capacity -based portion. Here is the calculation for our average home: Market value -based taxes = $258,272 x.0001490 (MV rate) _ $38.48. Only the total City tax, or $945.94 ($907.46 + $38.48), appears on the Proposed Property Tax statement. Il When it comes to answering FAQs, sometimes pictures say it better than words. The charts and tables on the following pages serve to answer the questions we are commonly asked: What share of my tax bill goes to the City? Page 6 — Pie chart illustrating where your property tax dollars go Hove is the City share of my tax bill calculated? Page 7— Summary of three components of tax calculation Page 8 — Graphic of tax capacity -based tax calculation Page 9 — Determining tax capacity of a property Page 10— Determining the City's tax capacity rate How are my City tax dollars beings spent? Page 11— Pie chart reflecting allocation of 2016 property tax for a $258,272 house What other revenue sources are used to pay for the proposed budget? Page 12 — Pie chart of total revenues by source Page 13 — Comparative summary of revenues for 2015 and 2016 (as proposed) budget. What amount of spending is proposed for 2016, and how does it compare to last year? Page 14 — Pie chart and table of major expenditure categories Page 15 — Comparative summary of expenditures for 2015 and 2016 (as proposed) budget. How do my City taxes compare with those of other Metro -area suburbs? Page 16 — Bar chart comparing Eagan with 17 other area cities: 9 neighboring Dakota County cities and 8 comparably -sized Metro area cities. 5 Where will your 2016 �property tax dollars NI. Calculation is for residential property located in ISD 196. a Calculating the City Portion of Property Taxes There are three basic components to the City tax figure shown in your Proposed Property Tax Statement: 1) Tax capacity -based taxes This is the more complicated part of the calculation. See graphics on pages 8-10. In 2002, the State Legislature instituted a credit for homestead property taxpayers. Until 2011, the credit was in the form of a separate tax reduction after the property tax was calculated. The credit was 0.4% of the property value to a maximum of $304 for a $76,000 homestead, and phased out from that point, on a straight-line basis, to zero for a home valued at $414,000. Beginning in 2012, the credit remains, but is granted by way of reducing the market value. The exclusion is 40% of market value, to a maximum credit of $30,400 for a $76,000 homestead. The exclusion is reduced by $900 for every $10,000 in value over $76,000, again phased out to zero at a homestead value of $414,000. Because the State no longer pays the credit to the cities, the credit in effect is "paid" by the taxpayers. All taxpayers, including the qualifying homestead property owners, contribute to funding for this credit through an increased tax rate. 2) Market value -based taxes In a 2000 referendum election, voters authorized the City to issue bonds to develop the Central Park area and construct a Community Center there. Bonds in the amount of $13,970,000 were issued in 2001 and refinanced at a lower rate in 2009. Bond payments are made from a tax levy that is based on a property's market value, calculated like this: 7 Tax capacity Portion of Property Taxes i Property value Dakota Cty Assessor x Class rate State Legislature 94 8 Influencing factors: Total taxes to be _ General Fd expenditures enerated by:.. gAllocation Debt service to capital proj. levy State aids Other non -tax revenues 0 e Total tax capacity Influencing factors: - Development/growth available to Tax class rate changes generate taxes ' Fiscal disparities TIF Market value exclusion 8 • ! � !,� is Property ValUe X Class rate r 2015 2016 Residential (both homestead and non -homestead) First $500,000 in value 1.00% 1.00% Over $500,000 1.25% 1.25% commercial/Industrial First $150,000 in value 1.50% 1.50% Over $150,000 2.00% 2.00% Example 1: Residential homestead valued at $258,272 has a taxable market value of $244,276 after the homestead credit exclusion: 2016 tax capacity = $244,276 x 1.00% _ $2,443 Example 2: Residential homestead valued at $600,000 does not qualify for the homestead credit exclusion: 2016 tax capacity = $500,000 x 1.00% _ $5,000 $100,000 x 1.25% = 1,250 $6,250 N Determining the City's Tax Capacity Rate MI - 2015 tax capacity rate = 26,487, 848 / 72, 520, 050 = .36525 2016 tax capacity rate = 27, 998,121 / 75, 367, 907 = .37149 10 2016 2016 % change Total tax capacity $86,447,938 Property tax levy 5.4% Less: Fiscal Disparities Operating $28,895,909 $ 30,363,617 5.1% Tax increment (1,534,826) Debt service 204,276 205,052 0.4% $ 75,367,907 3.9% Subtotal 29,100,185 30,568,669 5.0% Less: Fiscal Disparities Distribution (2,612,337) (2,877,250) 10.1% Net local levy $26,487,848 $ 27,998,121 5.7% 2015 tax capacity rate = 26,487, 848 / 72, 520, 050 = .36525 2016 tax capacity rate = 27, 998,121 / 75, 367, 907 = .37149 10 2015 2016 % change Total tax capacity $86,447,938 $ 91,093,008 5.4% Less: Fiscal Disparities Contribution (12,393,062) (12,847,851) 3.7% Tax increment (1,534,826) (2,877,250) 87.5% Net local tax capacity $72,520,050 $ 75,367,907 3.9% 2015 tax capacity rate = 26,487, 848 / 72, 520, 050 = .36525 2016 tax capacity rate = 27, 998,121 / 75, 367, 907 = .37149 10 How are my City tax dollars allocated? $946 in taxes on a $258,272 (av) Eagan home Contingency $1 Comm Ctr Debt $3$ Deni Govt Bldgs $18 Debt Service 2016 ,$5 ijrParkin$g�Ramp 11 Perks System Dev-RIR $14 2016 General Fund Revenues $ 32,158,900 Other 1.7% Recreation Charges 2.20/charges for Services 3.4% lntergov.tl Program Revenue Revenues 12 icenses & Permits 4,3% General Fund 2016 Budget COMPARATIVE SUMMARY OF REVENUES 2015 2016 A 2015 vs. 2016 13 Budget Budget $ % General Property Taxes 23,701,100 25,237,900 1,536,800 6.5% Licenses 296,600 320,200 23,600 8.0% Permits 1,492,700 1,058,800 (433,900) -29.1% Intergovernmental Rev 1,446,100 1,160,700 (285,400) -19.7% Charges for Services 1,126,300 1,084,500 (41,800) -3.7% Recreation Charges 693,200 696,800 3,600 0.5% Fines & Forfeits 267,500 267,300 (200) -0.1% Other Revenues 279,600 280,000 400 0.1% Program Revenues 201,200 202,000 800 0.4% Transfers 1,732,600 1,850,500 117,900 6.8% TOTAL GENERAL FUN® $ 31,236,900 $ 32,158,700 921,800 3.0% 13 pq 111pliq 1111111q 1111111 1111111liq 1=0 rim M- Building Maint rInntimp-nm 14 Comparative summary of Expenditures General Fund Budget 2015 2016 Difference PARKS & RECREATION 30 Recreation 2,199,000 Budget Budget $ % GENERAL GOVERNMENT 2,063,900 (7,400) -0.4% 32 Tree Conservation r 01 Mayor & Council $ 148,400 $ 156,200 $ 7,800 5.3% r02 Administration 608,800 574,000 (34,800) -5.7% r 03 Information Technologies 1,608,700 1,627,000 18,300 1.1% r04 City Clerk 242,300 373,400 131,100 54.1% "05 Finance 847,700 882,900 35,200 4.2% `06 Legal 393,900 393,900 - 0.0% X07 Comm Dev--Planning 1,036,100 1,077,800 41,700 4.0% `08 Comm Dev--Inspections 1,216,900 1,221,000 4,100 0.3% X09 Communications 546,300 583,700 37,400 6.8% 10 Human Resources 317,300 392,700 75,400 23.8% Gen Govt Total 6,966,400 7,282,600 316,200 4.5% PUBLIC SAFETY 11 Police 12,275,400 12,594,100 318,700 2.6% 12 Fire 2,715,300 2,743,000 27,700 1.0% Public Safety Total 14,990,700 15,337,100 346,400 2.3% PUBLIC WORKS 21 Public Works/Engineering 1,216,800 1,297,700 80,900 6.6% 22 Streets & Highways 1,886,000 2,003,000 117,000 6.2% 24 Central Svices. Maint. 617,200 614,400 (2,800) -0.5% Public Works Total 3,720,000 3,915,100 195,100 5.2% PARKS & RECREATION 30 Recreation 2,199,000 2,203,400 4,400 0.2% 31 Parks 2,071,300 2,063,900 (7,400) -0.4% 32 Tree Conservation 533,400 555,400 22,000 4.1% Parks & Rec Total 4,803,700 4,822,700 19,000 0.4% GENL GOVT BLDG MAINT 33 Government Buildings 776,100 788,200 12,100 1.6% Subtotal 31,256,900 32,145,700 888,800 2.84% 41 Contingency --Undesignated 40,000 13,000 (27,000) -67.5% General Fund Total $ 31,296,900 $ 32,158,700 $ 861,800 2.75% W City Portion of Property Taxes 2016 Fina[ Taxes $258,272 Homestead (Fagan avg.) 16 • w w • 3„t. :�a _ nn b . w 16 Agenda Information Memo November 30, 2015, Eagan City Council Meeting PUBLIC HEARING B. 2016 Fee Schedule Action To Be Considered: To close the public hearing and adopt a resolution approving the 2016 Fee Schedule establishing fees for various City services, supplies and materials. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ Per Minnesota Statutes 462.353, the adoption of a fee schedule requires publication at least 10 days prior to a public hearing. The notice was published on November 20. ➢ Fees are reviewed annually by staff. Fee increases are proposed by the departments charging the fee. Proposed increases are reviewed for propriety and compiled for presentation to the Council by the Assistant Finance Director. Attachments: (4) ➢ PHB-1 Summary of notable changes for 2016, referencing the fee schedule page numbers ➢ PHB-2 Copy of the resolution adopting the 2016 Fee Schedule ➢ PHB-3 Copy of the existing 2015 Fee Schedule marked up with proposed changes for 2016 ➢ PHB-4 Metro Utility Rate Survey Results 2016 Fee Schedule Summary of Notable Proposed Changes November 30, 2015 Page 1 The proposed additions to the alcohol license fee section incorporate previously approved fees for new license types. On -sale and off -sale brewer licenses, and their corresponding fees, were approved in 2014 by ordinance amendment. Cocktail room licenses, temporary licenses for brewers and microdistilleries, microdistillery off -sale licenses, and Sunday brewer off -sale licenses and their fees were approved in 2015 by ordinance amendment and/or resolution. Page 6 Added is an escrow for The Performance Security for Stormwater Management Systems. This escrow requirement would be applicable to private development projects for which stormwater management/water quality requirements are applied. The performance security, included in the City's updated stormwater management code revisions is intended to incentivize proper completion and initial maintenance of stormwater management facilities, in accordance with the approved development plans and conditions of approval, similar to other performance securities collected for other infrastructure on private development projects.t Page 7 The Advisory Park & Rec. Commission recommends that Parkland Dedication fees increase 2%. Page 8-10 On July 1, 2015, the Department of Labor and Industry's State Surcharge for fixed -fee permits was reduced from $5.00 to $1.00. The 2016 proposed increase of base fees for fixed -fee building, plumbing, mechanical and fire permits will keep the overall permit fee (base fee + surcharge) unchanged. In addition, the removal of inspection fee line items is a result of cleaning up and eliminating the duplicate fees and making the fee schedule more orderly. Page 11 Trunk and connection rates are proposed to increase 2.2% per our customary use of the Engineering News Review construction inflation index. Page 12 Staff updates the City's 20 year Utility Rate study model annually for capital and operating needs for each respective utility operation. The updated model results in the following proposed rate adjustments: • Water – 5% increase is proposed for the base rate while the conservation rate is proposed to increase 5% similarly to maintain the 25% differential recommended by the DNR. • Sanitary sewer – 3% increase in volume rate from $3.30 to $3.40/thousand gal; fixed rate is increased from $1.70 to $1.75. • Street lighting – 3.5% increase • Storm drainage/Water Quality – 66% increase. This increase is proposed for 2016 in order to begin paying for significant capital and maintenance initiatives and improvements to protect and improve water quality in the city's lakes and ponds. The monthly utility bill for all utilities—water, sanitary sewer, street lighting, storm drainage— for a typical household that uses 20,000 gallons of water in the winter will increase $ 3.71 from $40.33 to $44.05, a 9.21 % overall increase. Page 13 Temporary construction hydrant meter deposits are proposed to increase as a result of increased costs to replace water meters and backflow. Page 14 Water meter prices are up. Prices are based on the City's cost and the City discontinued the use of the compound and turbo meters. Page 15 Street assessment rates are increased 2.2% per our customary use of the Engineering News Review construction inflation index. Page 16 Generally, Parks & Recreation fees are proposed to increase roughly 2% to account for inflationary costs. Page 18 Civic Arena floor/ice hourly rates are proposed to increase $5. The ice rates are considered competitive in comparison to nearby communities. Page 20 The Eagan Community Center restructured the format of Fitness Memberships by adding Dual and Family memberships to the monthly options to choose from. This will potentially raise the amount of memberships sold by providing more incentives to larger households. The current format only provides one flat rate discount for each additional member after the primary individual. The new format will allow for a discount for the 2nd individual as well as provide the opportunity for households of multiple members to each to have one flat family rate. Page 25 Staff rates are adjusted to reflect City costs of providing services and a new position is proposed as it can incur chargeable staff time. Attorney rates are adjusted and represent a 2.8% increase to their existing rates. Paralegal was incorrect in the 2014 fee schedule. RESOLUTION CITY OF EAGAN APPROVING THE 2016 FEE SCHEDULE WHEREAS, various sections of the City Code provide for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user related costs through fees and reimbursement; and NOW THEREFORE, BE IT RESOLVED, that the fees as listed in the attached shall be effective immediately: Motion by: Seconded by: Those in Favor: Those Against: Date: November 30, 2015 Attest: CERTIFICATION CITY OF EAGAN CITY COUNCIL Its Mayor Its Clerk I, Christina Scipioni, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 30th day of November, 2015. Christina Scipioni, City Clerk �Cflyflapn 2016 Fee Schedule PARKS AND RECREATION CHARGES The following facility athletic and park rental fees are subject to 7.125% State sales tax and require a $150.00 damage deposit payable at the time of reservation. Sales tax is included in the proposed 2015 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan shelters and pavilions free of charge, although a damage deposit is required. FACILITY FEE Residents Fee charged to team choosing to: protest rule or eligibility 5960.00 appeal suspension/expulsion 5960.00 Athletic Field/Facility Maintenance Fees Unless obviously known, the user will be considered non-resident. Proof of residency of 75% or better will qualify for resident rate. Youth Traveling Teams - Eagan & Eastview Athletic Associations • Soccer - per team 408110.00 • Lacrosse - per team 5452.00 • Football - per team 0839.00 • Baseball/Softball - per team practice fee for season 2829.00 •Baseball/Softball - per game 4617.00 Adults • Practice - exclusive use of field, no setup per hour 11.00 • Baseball/Softball - per game fee 8031.00 • Soccer - Up to 9 games per team 270275.00 • More than 9 games, fee for each additional game >9 8940.00 Tournaments - per field/per day or single games • Youth 6462.00 • Adult 8789.00 Lights • Northview per hour (includes all 4 fields) 6462.00 • Goat Hill per field per hour 3334.00 • Clearwater per field per hour 3334.00 Building cleaning per full day use 8284.00 Lexington-Diffley building per full day use only 5354.00 -Specialty field set-up charge to be determined on a case-by-case basis. This cost would be in addition to field use permit cost Non-residents •.1 11 -C•1 11 246220.00 402104.00 7678.00 5658.00 2234.00 22.00 6062.00 541-550.00 7880.00 422124.00 474178.00 6462.00 3334.00 3334.00 8284.00 5354.00 Acct Code xxxx.4310 xxxx.4310 3087.4624/4627 11 Band Shell and Public Address System at Central Park • Permitted use in partnership with Eagan Parks and Recreation community entertainment criteria: No fee • Permitted use in conjunction with a Community Center paid permitted use: No fee Band Shell only per hour 6265.00 7875.00 6809.4325/4326 Wedding Ceremonies with Oaks rental per hour 5455.00 6855.00 Weed" g Ceremonies / /" \ r � 00 ..tea .n9 0�,�,,,o,,,�� o:, eun ys-tln6 u es staff) 1-3�-�0 Canoe Storage (May 1 - October 31) 4748.00 Central Park Festival Grounds: Ellipse only, one day event 462165.00 Designated Green Space within a Park 5657.00 16 5960.00 3089.4305 203207.00 3088.4325/4326 44-2114.00 3087.4624/4627 411�City ofEapn 20156 Fee Schedule FACILITY FEE (Cont'd) Residents Non-residents Dunk Tank Fill in City Park - Filled by Parks Staff Weekdays - Monday - Friday from 7 am - 3:30 pm 4-8110.00 4-88110.00 Weekends/Evenings after 3:30 pm 4-X9193.00 4-89193.00 Holz Farm Barn Rentals from June - August per day Group size limited to 80 285270.00 332339.00 Acct Code 3089.4310 3088.4625/4626 Moonshine Park Retreat Center Upstairs - retreat/meeting space All day rental - kitchen included 449152.00 186.00 3088.4325/4326 6 -hour time slot - kitchen included 4-90102.00 125.00 " Monday - Friday - per hour with 2 hour minimum 2324.00 2829.00 " Downstairs - activity space All day rental 5051.00 62.00 " 6 -hour time slot 0536.00 44.00 " M -F per hour w/2hour miniumum 12.00 15.00 Outdoor hockey rinks per hour With or without ice and lights 2821.00 2627.00 3087.4624/4627 Without ice 8.00 10.00 " Park Shelter Buildings All day rental from 10 am -10 pm 44-9152.00 446192.00 3088.4625/4626 Half-day rental from 10 am -4 pm or 5 pm -10 pm 4-90102.00 4-2-5128.00 " Pavilions All day rental from 10 am -10 pm 449152.00 4-6192.00 3088.4625/4626 Half-day rental from 10 am -4 pm or 5 pm -10 pm 4-00102.00 4128.00 " Kitchen use 5051.00 6263.00 " Sand Volleyball Courts per hour 6.00 8.00 3087.4624/4627 Special Events - Closing trail & posting signs 5455.00 6869.00 3088.4625/4626 Sun Shelters All -day rental from 10am-10pm 5859.00 7374.00 3088.4625/4626 Half-day rental from 10am-4pm, or 5pm-10pm 4041.00 5051.00 Tennis courts per court per hour 6.00 8.00 3087.4624/4627 Trapp Farm Tubing Hill: Daily per person 34.00 34.00 3074.4318 Reservations for groups of 20-80, per person 5:507.00 78.00 " Use of parks for large groups, charity walks/runs/rides 6667.00 9385.00 3088.4625/4626 -Groups using a substantial portion of park grounds or trail activities allowed only if not in conflict with existing city programs/services Vendor permit to conduct sales at outside facilities 2-930.00 3637.00 3087.4624/4627 EAGAN ROOM AND CITY COUNCIL CHAMBERS Eagan room - 2 -hour minimum 2324.00 3031.00 3088.4625/4626 Kitchen use 2021.00 2821.00 " Chuckwagon grill per day 4849.00 6462.00 3089.4305 Extra picnic tables per table with a maximum of 6 420.00 2425.00 " 17 411111. City of Eapn 2016 Fee Schedule PARKS AND RECREATION CHARGES (Cont'd) CASCADE BAY Daytime After 4 p.m. Hourly - 8 hours Daily Admission 225.00 " Hourly with outside food and beverage 60.00 Guests over 42" 10.00 8.00 67XX/43XX Guests under 42" 8.00 6.00 " Seniors 62 and older 8.00 6.00 " Under 18 months Free Free 15.00 " Season Passes Resident Non -Resident Additional guests First family member, all ages 65.00 75.00 670X.4321 Additional family members 55.00 70.00 " Additional family members <42" tall 41.00 51.00 " Seniors 62 and older 41.00 51.00 " Under 18 months of age Free Free Captain's Course 9 holes 2.00 2.00 " Unlimited daily use with pool admission 4.00 4.00 " Birthday Parties Pool, includes up to 10 guests 150.00 150.00 6709.4316 Additional guests 15.00 15.00 " Groups per person 9.00 9.00 6708.43XX Private Rental per hour, minimum of two hours 1,000.00 1,000.00 6711.43XX CIVIC ARENA Residents Non-residents Civic Arena Rentals per hour Prime rate 295210.00 295210.00 66XX.4355/4356 Eagan & Eastview Association 205210.00 295210.00 " High School 24-8215.00 N/A " Non -prime 440145.00 440145.00 " Off-peak 4-20125.00 429125.00 " Dry Floor 50.00 50.00 " Indoor turf - full field 90.00 90.00 " Indoor turf - half field 55.00 55.00 " Indoor turf - less than 24-hour notice 95.00 95.00 " Full arena floor daily max 650.00 650.00 " Half arena floor daily max 325.00 325.00 " Civic Arena mezzanine: Hourly - 1 hour 27.00 31.00 6622.4325 Hourly - 8 hours 200.00 225.00 " Hourly with outside food and beverage 60.00 67.00 " Hourly - 8 hours with outside food and beverage 440.00 500.00 " Hourly daily max with outside food and beverage 500.00 600.00 " Birthday Parties Gold, includes up to ten guests 150.00 150.00 6630.4311 Additional guests 15.00 15.00 " Silver, includes up to ten guests 120.00 120.00 Additional guests 12.00 12.00 " Bronze, includes up to ten guests 90.00 90.00 " Additional guests 9.00 9.00 " 411111�City ofEap 2016 Fee Schedule CIVIC ARENA (cont'd) Residents Non-residents Training Center Prime rate per hour, Oct 1 - Mar 1, 5-9pm, and Sat/Sun 8am-9pm 27.00 27.00 66XX.4355/56 Non -prime rate per hour 15.00 15.00 " COMMUNITY CENTER FEES Note: Deposit required for all rental Prime Non -Prime Acct Code (Apr -Nov) (Dec -Mar) The Oaks (350 capacity) Sunday - Thursday 6802.2855.x 6802.4324/4325 7 am -11 am 475.00 475.00 " 7 am - 1 pm 675.00 675.00 " 7 am - 4 pm 875.00 875.00 " 7 am -11 pm 950.00 950.00 " 12 - 4 pm and 5 - 9pm 475.00 475.00 " 2 Hour Time Block 275.00 275.00 " Friday Full Day 1,400.00 1,400.00 " Saturday Full Day 1,750.00 1,350.00 " North, South or Central Oaks (110 capacity per room) Sunday - Thursday 7 am -11 am 175.00 175.00 " 7 am - 1 pm 250.00 250.00 " 7 am - 4 pm 350.00 350.00 " 7 am -11 pm 450.00 450.00 " 12 - 4 pm and 5 - 9pm 175.00 175.00 " 2 Hour Time Block 100.00 100.00 " North, South or Central Oaks (2 Oaks combined) Sunday - Thursday 7 am -11 am 325.00 325.00 " 7 am - 1 pm 450.00 450.00 " 7 am - 4 pm 625.00 625.00 " 7 am -11 pm 815.00 815.00 " 12 - 4 pm and 5 - 9pm 325.00 325.00 " 2 Hour Time Block 350.00 350.00 " Resident Non -Resident North, Central or South Meeting Rooms (20 cap./each room) Sunday - Saturday (2 -hour minimum) 18.00/hr 20.00/hr " Reduced (w/ 8 -hr banquet rental) 15.00/hr 15.00/hr " North/Central/South Meeting Rooms combined Saturday -Sunday (2 -hour minimum) 42.00/hr 46.00/hr Reduced (w/ 8 -hour banquet rental) 34.00/hr 34.00/hr The Board Room (35 capacity) Sunday - Saturday (2 -hour mimimum) 25.00/hr 30.00/hr " Reduced (w/8 hr banquet rental) 20.00/hr 20.00/hr " The Lone Oak Room/Oasis/Performance Studio per hour Full Lone Oak Room/Oasis/Perf. Studio (2 -hr min) 52.00/hr 56.00/hr 6812.4324/4325 Reduced Full Room (with 8 hour banquet rental) 37.00/hr 37.00/hr " 19 411�City ofEapn 2016 Fee Schedule COMMUNITY CENTER FEES (cont'd) Residents Non -Residents Half Lone Oak Room (2 -hour minimum) 32.00/hr 35.00/hr " Reduced Half Lone Oak Room (w/8 hr banquet rental) 22.00 22.00 " Kid's Kare 20.00/hr 22.00/hr 6813.4324/4325 Reduced Kids Kare Room (w/8 hr banquet rental) 17.00 17.00 " Prime Non -Prime (Sept -Mar) (Apr -Aug North, Central, or South Gym: Parks & Recreation Full Court 27.00/hr 20.00/hr 6810.4326/4327 Parks & Recreation Half Court 13.50/hr 10.00/hr " Athletic Association Full Court 34.00/hr 25.00/hr " Athletic Association Half Court 17.00/hr 12.00/hr " Private - full court 60.00/hr 45.00/hr " Reduced Full Court (with 8 hour banquet rental) 50.00/hr 45.00/hr " Private - half court 35.00/hr 23.00/hr " Reduced Half Court (with 8 hour banquet rental) 30.00/hr 23.00/hr " Resident Non -Res./ For Profit Gazebo 65.00/hr 75.00/hr 6844.4326/4327 Reduced (w/ 8 -hour banquet rental) 55.00/hr 55.00/hr " Fitness Membership Fee Member enrollment fee - 1st family member (admin) 25.00 6807.4321 Member enrollment fee each add! fare mhr (admin) Monthly fee - Resident/Corporate - 4-'y primary 25.08 member 35.00 Monthly fee - Resident/Corporate - each additional 30.00 " Monthly fee - Non-resident - e4aa�il-y member 40.00 " Monthly fee - Dual membership - Resident/Corp 65.00 " Monthly fee - Family membership - Resident/Corp 80.00 " Monthly fee - Dual membership - Non -Resident 80.00 " Monthly Fee - Family membership - Non-resident fee 95.00 " Monthly - Nen resident each additional Daily admission to fitness center 40.0-0 10.00 6807.4310 Report Processing Fee Fitness Attendance Activity report 30.00 6807.4304 Open Gym Fees Adult Open - Resident 4.00 6810.4318/4319 Adult Open - Non-resident 4.00 " Youth Open 4.00 " Preschool Open (includes limited Blast use) 4.00 " Blast Fees Daily admission 4.00 6804.4318/4319 4 -011 -Visit punch card (residents only) 3540.00 " Private Rental - Resident 100.00 " Private Rental - Non-resident 100.00 6804.4326/4327 Private Rental (with 8 h banquet room rental` 100.00 11 11TYLTC�I�GIICQI'T4YIf11 q T 20 qbl�City ofEap 2016 Fee Schedule COMMUNITY CENTER FEES (cont'd) Birthday Party Fees Friday -Sunday Monday -Thursday Each additional child Color copies (8.5x11) WETLAND CONSERVATION APPLICATION FEES Exemption/no-loss determination Replacement plan Banking plan Certificate of completion Wetland decision appeal Aquatic plant harvesting Co -application & service fee (City -permitted activity, lakes only) Fee 125.00 up to 15 guests 100.00 up to 15 guests 8.00 4-08:25 per page 6805.4310/4311 $ 100.00 (plus staff review time) 6530.4675 300.00 (plus staff review time) " 300.00 (plus staff review time) " 100.00 " 300.00 " 100.00 per property owner per year 6523.4676 21 +NyofEap 2016 Fee Schedule POLICE DEPARTMENT CHARGES 22 Fee Acct Code Police/Fire reports: Police incident and other reports/data $ .25 per page 1101.4221 Background investigation report (copy) 10.00 " Photos Digital - color print 3.00 " Viewing accident reports (commercial users) 0.50 per report " Audio tapes (copy) 25.00 1101.4221 Video tapes (copy) 35.00 " CD ROM (copy) 25.00 " Other Police charges: Contractual security 72.25 per officer per hour 1116.4234 Contractual security admin. fee (5%) 3.61 per officer per hour 0501.4228 BCA urine or blood test kit 10.00 1101.4691 Dog license database CD — Excel listing of dog owners 40.00 1101.4221 Police records check/clearance letters/certified copies Law enforcement agencies no fee Non -law enforcement agencies 5.00 1101.4221 Repeat nuisance call, for third and subsequent calls 250.00 per call 1101.4215 in a 365 -day period 22 City of Eap FIRE DEPARTMENT CHARGES 2016 Fee Schedule Fire reports: Personnel/Equipment: Personnel Chief's vehicle, rescue truck, grass rigs Engine, Tender emergency support vehicle, heavy rescue Command vehicle, aerial Safety house: Within City limits Outside City limits - house, manpower (minimum 2 firefighters) Hazardous material containment/cleanup Personnel Supplies Equipment Hazardous Material Standby on hit gas line, under conditions of improper digging Personnel Equipment Rescue boat Fire Key Knox box "Fire Department Connection" sign Fire Extinguisher training: Up to 20 trainees Each additional 20 trainees Special Event Standby Personnel Fee Acct Code $ 0.25 per page 1221.4221 45.00 per hr (1 hr min) 1221.4242 175.00 per hr (1 hr min) 1221.4242 300.00 per hr (1 hr min) 1221.4242 600.00 per hr (1 hr min) 1221.4242 no fee 275.00 per day + 45.00 per FF 1221.4242 45.00 per person per hour 1221.4242 (one hour minimum) actual cost per equipment rates above 1213.4242 45.00 per person per hour 1221.4242 per equipment rates above 1221.4242 175.00 per hour (1 hr min) 1221.4242 actual cost 1221.6220 actual cost 1221.6220 150.00 1221.4242 50.00 " 23 45.00 per person per hour 1221.4242 qbl�City ofEapu 2016 Fee Schedule EQUIPMENT RATES Hourly Rate Acct Code Equipment: (does not include operator labor) Passenger Vehicle $ 38.00 xxxx.4242 Pick-up truck 38.00 " One -ton dump truck 42.00 " Single -axle dump truck 45.00 " Tandem -axle dump truck 100.00 " Bucket Truck 55.00 " Two -ton truck with crane 107.00 " Aquatic Plant Harvester / conveyor 100.00 " Tractor 45.00 " Backhoe/loader 60.00 " Front-end loader 85.00 " Street sweeper 85.00 " Roller 20.00 " Roller (5 -ton) 30.00 " Paver 95.00 " Air compressor 40.00 " Sewer jetter or sewer rodder 198.00 " Sewer vacuum/jetter 226.00 " Groundsmaster mower 32.00 " Sprayer boat 32.00 " Pump, 6" 52.00 " Pump, 8" 57.00 " Skid loader 60.00 " Chipper 25.00 " Tanker 60.00 " TV camera - service (1 hour minimum) 226.00 " TV camera - main line (1 hour minimum) 294.00 " Generator, 50KW per hour 54.00 " Generator, 85KW per hour 91.00 " Small equipment per hour 32.00 " Ground thawing trailer per day plus propane 107.00 " Trenchbox and trailer per day 213.00 " Sewer pump hose trailer per day 107.00 " Special Events Needs: Type I barricade 1.05 per unit per day " Type II barricade 2.77 " Reflectorized plastic safety drum .85 " Weighted traffic channelizer .40 " " Traffic cone .25 " Standard traffic sign with support 2.20 " 24 411110 City of Eayn 2016 Fee Schedule STAFF RATES: Hourly Rate Acct Code Department Director $ 160.00 xxxx.4242 Assistant City Administrator 135.00 " City Engineer 140.00 " Maintenance Superintendent 135.00 " Assistant City Engineer 125.00 " Transportation Operations Engineer 135.00 " Sr. Building Inspector 125.00 " Fire Marshal 120.00 " Fire Inspector 4-99105.00 " City Building Official 135.00 " Building Inspector 105.00 " Maintenance Supervisor 105.00 " City Planner 135.00 " Planner 100.00 " Water Resources Manager 120.00 " City Clerk 100.00 " Police Officer - dangerous dog hearings 95.00 " Water Resources Specialist 95.00 " Water Resources Technician 85.00 " Code Enforcement Technician 8985.00 " Construction Project Coordinator 100.00 " Utilities Construction Inspector 85.00 " Engineering Technician 90.00 " GIS Technician 95.00 " Animal Control Officer 65.00 " Maintenance Person - regular 70.00 " Maintenance Person - overtime 100.00 " Intern/Seasonal 50.00 " Survey crew (includes vehicle and equipment): 2 -person 145.00 " 3 -person 170.00 " Clerical Tech 65.00 " CITY ATTORNEY RATES Dougherty, Molenda, Solfest, Hills & Bauer P.A. General legal $145.00149.35 9001.2245 Paralegal fees 890091.67 " Development -related work 223.00229.69 " City Council/APC meetings 460.09473.80 per meeting " 25 +Cityflapn 2016 Fee Schedule MISCELLANEOUS FEES/CHARGES Fee Acct Code Animal pickup $ 20.00 1101.4212 Animal impound 4.00 per day over amount 1101.4212 billed to City by pound Antennae - Radio, Satellite, Microwave and PCS: One-time fees: Application & Frequency Analysis 575.00 per site xxxx.4618 Site survey review 575.00 per site xxxx.4618 Administrative Process & Construction Inspection actual costs with 3,200.00 per site minimum xxxx.4617 Landscaping 3,200.00 per site xxxx.4619 Lease/rent rates: 1-9 antenna panels 32,120.00 per site per year xxxx.4620 Each additional antenna panel 3,570.00 per site per year xxxx.4620 1-3 microwave/satellite dishes or whip 32,120.00 per site per year xxxx.4620 antennae (includes up to 3 antenna panels at no extra cost) Maximum dish size - 24" diameter Ground space only lease (16 sq. ft. minimum charge) Exterior space 42.50 per square foot per year xxxx.4620 Interior space 85.00 per square foot per year xxxx.4620 Monopoles varies depending on size/location Scheduled after-hours work (M -F 7:00 am to 3:30 pm) OT labor rate + 15% admin fee (maximum admin fee Call -out - 2.5 hour minimum of $60.00) Audio tapes - Board/Council meetings actual costs Certification fee for unpaid false alarm, noxious weed, refuse 25.00 per parcel xxxx.4612 removal, board -up, and diseased tree removal bills Penalty for late payment on items to be certified 10% of invoice amount 0501.4228 City Plans/Policies: Comprehensive Plan 2030 125.00 0720.4230 Special Area Plans 0.25 per page 0201.4230 Comp. Water Supply/Distribution Plan 85.00 6101.4230 Comp. Sanitary Sewer Policy/Plan 85.00 6201.4230 Comp. Storm Water Management Plan 85.00 6401.4230 Landscape Policy, Shoreland Zoning Ordinance, Sign Regulations or Tree Preservation Policy 0.25 per page 0720.4230 Transportation Plan 80.00 6501.4230 Water Quality & Wetlands Management Plan 80.00 6501.4230 Dangerous Dog hearing actual costs based on staff time for hearing and written recommendation, for City Clerk, Animal Control Officer, and Police officer, to a maximum of $1,000 Dangerous Dog hearing escrow (in advance of hearing) 1,000.00 Nal (see Equipment & Staff rates section) 9001.2250 410. City of Eapn 20156 Fee Schedule MISCELLANEOUS FEES/CHARGES (cont'd) Fee Data processing reports actual cost +10% Digital image photocopies (pictometry not included) Color 3.00 per page Black & white - (greater than four pages) .25 per page Certification of City Document (Photocopy charges are additional) 5.00 Domestic partnership registration: Application (includes Registration Certificate) $ 25.00 Duplicate registration 5.00 Filing of amendment to existing registration 25.00 Filing of notice of termination to existing registration 25.00 Certified copy of registration, amendment or notice of term. 5.00 per document "Eagan on Deck" playing cards 5.00 Extension fee for variance, CUP, or recording of a Plat 75.00 or Subdivision False alarm charges - commercial and residential: First 3 false alarms per year no charge Each false alarm after 3 100.00 Inspection/administrative fee 50.00 City -initiated corrective or clean-up work (e.g., noxious weed or refuse removal, board -ups, diseased tree removal) Maps: City map: First one Each additional Section maps: '/2 section - property only %2 section - property and planimetric '/2 section - property, planimetric, and contours 1/8 section - prop., planimetric and contours '/2 section - aerial photo (black and white) '/2 section - aerial photo (color) 1/4 section - property only Trunk water or sewer system map Water quality classification map Specialty maps Zoning or Comp Guide maps: 15 x 22 color 22 x 34 color GIS Utility As -Built (1/2 section -digital format) National Night Out map Location Plan map GIS existing map Other digital data/mapping free 2.00 10.00 50.00 150.00 40.00 6.00 12.00 5.00 2.50 5.00 Based on staff rates, p. 25 5.00 15.00 40.00 25.00 40.00 per page 25.00 Based on staff rates, p. 25 27 Acct Code 0201.4230 0720.4230 0401.4668 0905.4666 0720.4206 1101.4214 0201.4230 xxxx.4230 + City orEayn 2016 Fee Schedule MISCELLANEOUS FEES/CHARGES (cont'd) Fee 25.00 Land Use Study copy 50.00 Notary seal (non -City business): 0.25 All Seals 1.00 each Patch - Eagan Historical Trail 1.00 Photocopies - B&W - up to 100 pages - (greater than 4 pages) 0.25 per page Photocopies - B&W - in excess of 100 pages Allowable costs as calculated per State law Photocopies - Color 1.00 per page Plans and Specifications 60.00 minimum, varies by contract Research of City records (beyond readily Allowable costs as calculated per State law available material) Parking restriction - sign bagging fee Street Closure Deposit Returned check or ACH transfer fee Fee schedule Invoicing charge Lodging tax Mailing labels Zoning letter P801 50.00 25.00 + deposit 25.00 20.00 0.25 per page 15% to max. of $10.00 3% of gross receipts ECVB (5% City admin fee) 1.50 per label 100.00 per parcel Acct Code xxxx.4231 0201.4230 0201.4230 0201.4231 0201.4231 xxxx.4230 xxxx.4231 2001.4691 2001.4691 9001.2255 0501.4210 0501.4230 0501.4228 9001.2210 0501.4247 0201.4230 0701.4242 4b�City ofEapn 2016 Fee Schedule SUMMARY OF CONNECTION CHARGES The following connection charges are provided for in the City Code. Some or all of them may be collected at the time of: 1) new development applications, 2) new connections to a utility system, 3) the issuance of building permits, and 4) enforcement of agreements; as appropriate in each individual circumstance. Fee Paqe Sewer Availability Charge (SAC) 8 & 11 Sanitary Sewer Trunk Connection Charge (SCC) 11 Water Supply & Storage 8 & 11 Water Meter 8 & 13 Treatment Plant Charge 8 & 11 Plumbing Permits 9 Building Permits 8 & 10 Trunk Oversize Charges Sanitary Sewer 11 Water Main 11 Storm sewer 11 Lateral Charges Sanitary Sewer 11 Water Main 11 Storm Sewer 11 Sewer permit - new or repair of existing 13 Water permit - new or repair of existing 13 c Group 0CN617 Subgroup 000 — Active Network Aware $0 Deductible / $20 Copay 001— COBRA Aware $0 Deductible / $20 Copay 002 — Retiree Aware $0 Deductible / $20 Copay 003 — PD Retiree Age 50-54 Aware $0 Deductible / $20 Copay 0CN617 010 — Active Aware $1500 Deductible / VEBA 011— COBRA Aware $1500 Deductible / VEBA 012 — Retiree Aware $1500 Deductible / VEBA 013 — PD Retiree Age 50-54 Aware $1500 Deductible / VEBA 0CN617 020 — Active Aware $500 Deductible / $35 Copay 021— COBRA Aware $500 Deductible / $35 Copay 022 — Retiree Aware $500 Deductible / $35 Copay 023 — PD Retiree Age 50-54 Aware $500 Deductible / $35 Copay 0CN617 OB1— Actives Blue Print $500 Deductible / $35 Copay OB2 — COBRA Blue Print $500 Deductible / $35 Copay OB3 — Retirees (post retirement) Blue Print $500 Deductible / $35 Copay OB4— Early Retirees Blue Print $500 Deductible / $35 Copay 0CN617 OB5 - Actives Blue Print $1500 Deductible / VEBA OB6 - COBRA Blue Print $1500 Deductible / VEBA OB7 — Retirees (post retirement) Blue Print $1500 Deductible / VEBA OB8 — Early Retirees Blue Print $1500 Deductible / VEBA 41 City of Eaan Ac - Approved by the City Council at its NovemberDecenb -1-630, 20145 meeting. Fees are effective January 1, 201-56. Table of Contents Page Licenses and Permits Alcohol.......................................................................................................................1 Other.......................................................................................................................... 2 Tobacco and Liquor License Violations.....................................................................3 DevelopmentReview..............................................................................................................4 Construction -related and Right -of -Way Permits.....................................................................5 EscrowDeposits.....................................................................................................................6 Other Development -related Charges Park, Trail, Water Quality Dedication........................................................................7 Tree Mitigation/Replacement.....................................................................................7 Inspections Fees/Permits BuildingPermits.........................................................................................................8 MechanicalPermits...................................................................................................8 PlumbingPermits......................................................................................................9 Fire Suppression and Fireworks Permits..................................................................9 OtherInspections......................................................................................................9 StateSurcharge.......................................................................................................10 Utilities Fees/Charges Connection/Availability Charges..............................................................................11 UserRates...............................................................................................................12 OtherUtilities Fees..................................................................................................13 WaterMeters...........................................................................................................14 Street and Trail Special Assessment Rates.........................................................................15 Other Assessment -related Charges.....................................................................................15 Parks and Recreation Charges............................................................................................16 FacilityFees.............................................................................................................16 CascadeBay Fees..................................................................................................18 CivicArena Fees.....................................................................................................18 Community Center Fees..........................................................................................19 Wetland Conservation Application Fees..............................................................................21 Police Department Charges.................................................................................................22 Fire Department Charges.....................................................................................................23 EquipmentRates..................................................................................................................24 Staff and City Attorney Rates...............................................................................................25 Miscellaneous Fees/Charges...............................................................................................26 Summary of Connection Charges........................................................................................29 41111, City of Eapn 2016 Fee Schedule ALCOHOL LICENSES AND PERMITS Liquor Application and investigation Fee Acct Code Beer 200.00 0401.4055 Application and investigation $ 500.00 (1) 1101.4239 Off -sale license 100.00 0401.4055 On -sale license 450.00 0401.4055 Temporary license 25.00 0401.4055 Liquor Application and investigation 500.00 (2) 1101.4239 Off -sale license 200.00 0401.4055 On -sale license " Annual sales < $275,000 5,300.00 " Sales $275,000-550,000 6,300.00 " Sales > $550,000 7,300.00 " Sunday license 200.00 " On -sale club license < 200 club members 300.00 0401.4055 201-500 club members 500.00 " 501-1,000 club members 650.00 " 1,001-2,000 club members 800.00 " 2,001-4,000 club members 1,000.00 " 4,001-6,000 club members 2,000.00 " > 6,000 club members 3,000.00 " Temporary (up to 3 days) 150.00 " Wine Application and investigation 500.00 (1) 1101.4239 On -sale license 1,900.00 0401.4055 Sunday license 100.00 0401.4055 Daily consumption and display 25.00 0401.4055 Annual consumption and display 300.00 " Daily sports or convention 50.00 " Annual sports or convention 600.00 " Duplicate license 5.00 0401.4230 Change in managers 300.00 1101.4239 Other Taproom On -Sale 600.00 0401.4055 Brewer Off -Sale 200.00 " Brewer Off -Sale Sunday 50.00 " Temporary On -Sale Brewer 150.00 " Cocktail Room On -Sale 600.00 " Microdistillery Off -Sale 200.00 " Temporary On -Sale Cocktail Room 150.00 " (1) When wine and beer licenses are applied for by the same applicant, the total maximum application and investigation fee is $500.00. (Acct code 9001.2248) (2) Also requires additional fee of $200/person or entity beyond five having an interest in the proposed licensed establishment. A $1,000 escrow for up to five applicants residing outside of the state is required, plus $200/person beyond five with an interest. 1 �Cflyflapn 2016 Fee Schedule OTHER LICENSES AND PERMITS Adult establishments: Investigation Annual license Adult companionship/escort service provider: Investigation Annual license (one license included w/ adult establishment license) Beekeeping permit Chicken permit Contractor's license - Plumbing OR Sewer and Water Unlicensed Dance hall - initial investigation Dance hall - annual permit Dance, public - single event Fee $ 300.00 Requires $1,000 escrow 5,000.00 300.00 Requires $1,000 escrow 850.00 50.00 50.00 MN Dept. of Health Bond & Ins. Cert. ($25,000), and MN Master Plumbers Cert. ABC, LECET, or MUCA Pipelayer Training Certification & MN Dept. of Health Contractor Bond Certificate ($25,000) 300.00 300.00 50.00 Dangerous dog registration Registration, sign, and tag (lifetime of dog) 100.00 Development -related permits See pages 4 through 7 Acct Code 1101.4239 0401.4067 1101.4239 0401.4067 0401.4118 0401.4116 1101.4239 0401.4112 1101.4061 Dog license (2 -year) * 20.00 1101.4061 [Licenses are also available at all Eagan veterinary clinics.] Duplicate dog tag 2.00 1101.4061 * Dog licenses purchased in the second year of the two-year period are $20.00; fee is not prorated. Gambling - investigation 250.00 1101.4239 Golf cart, motorized permit Hunting, bow permit - resident Hunting, bow permit - non-resident Indoor Firearms Shooting Range License Application/Investigation Out-of-state App Escrow Change of Manager Kennel permit - initial Kennel permit - renewal Massage therapy establishment - investigation Massage therapy establishment - license Massage therapist - investigation Massage therapist - license 25.00 0401.4114 10.00 1101.4120 25.00 " 500.00 0401.4069 500.00 1101.4239 1,000.00 " 300.00 " 100.00 0401.4060 50.00 0401.4060 $ 300.00 includes 1 therapist license 1101.4239 300.00 includes 1 therapist license 0401.4064 100.00 1101.4239 25.00 0401.4064 4111-Cityflap 201-56 Fee Schedule OTHER LICENSES AND PERMITS (cont'd) Fee Acct Code Paintball facility - investigation 50.00 1101.4239 Paintball facility - license 150.00 0401.4070 Pawn shop - investigation 850.00 per owner 1101.4239 Pawn shop - license 12,000.00 0401.4065 Pet shop license - initial 100.00 Pet shop license - renewal 50.00 0401.4063 Pigeon 50.00 0401.4120 Rubbish hauler - commercial, residential, 0401.4059 recycling only, or construction/demolition " debris: 1s` truck 100.00 " Each additional truck 60.00 " Shows (circus, carnival) - investigation 50.00 1101.4239 Shows - license 25.00 0401.4120 Solicitor/peddler/transient merchant 100.00 1101.4239 Special events permit : Application fee for established route Application fee for new route Damage/clean-up fee deposit City services/resource escrow Tobacco sales -investigation Tobacco sales license Tree contractor license Utility Task Vehicle Permit TOBACCO LICENSE VIOLATIONS Licensee: First violation at licensed premise Second violation within 24 months of first violation at licensed premise Third and subsequent violations within a 24 -month period at licensed premise Other individuals: LIQUOR LICENSE VIOLATIONS: Licensee: First violation at licensed premise Second violation within 24 months of first violation Third violation within 24 months of first violation Fourth and subsequent violations within 36 months of first violation 150.00 0401.4098 250.00 0401.4098 300.00 125% of estimated cost for required 9001.2246 City services/resources 100.00 200.00 0401.4057 25.00 0401.4058 25.00 0401.4117 75.00 1101.4233 200.00 " 250.00 " 50.00 " 500.00 1101.4241 1,000.00 " 1,500.00 plus seven (7) -day suspension of license 2,000.00 plus thirty (30) -day suspension of license 3 411�City afEap 2016 Fee Schedule DEVELOPMENT REVIEW For the charges below that require escrow deposits, refer to p.6 for the amount. Application Type Fee Escrow required? Acct Code Comprehensive Plan Amendment $ 500.00 Yes 0720.4207 Conditional Use Permit (CUP) * 350.00 Yes 0720.4095 Shoreland Conditional Use Permit (CUP) 350.00 Yes 0720.4095 Final Planned Development 350.00 Yes 0720.4206 Final Plat 250.00 Yes 0720.4206 Final Subdivision 250.00 Yes 0720.4206 plus 3.00/lot Interim Use Permit (IUP) * 250.00 Yes 0720.4095 Planned Development - annual review 100.00 No 0720.4223 Planned Development Amendment 250.00 Yes 0720.4207 (separate from rezoning) Preliminary Planned Development 500.00 Yes 0720.4206 Preliminary Subdivision * 450.00 Yes 0720.4206 Mailing labels 1.50 per mailing address 0720.4230 and Housing Improvement District mailings Rezoning * 350.00 Yes 0720.4207 Site plan review 150.00 Yes 0720.4223 Variance - residential * 400.00 Yes 0720.4205 Variance - non-residential * 500.00 Yes " Lot combination agreement 200.00 0720.4206 Vacation proceedings 400.00 plus out-of-pocket City costs on 0720.4220 replacement easements and/or transfer of property if handled outside normal subdiv. process Industrial revenue bond and multi- 1,000.00 plus out-of-pocket City costs 9113.4211 family housing bond application (Escrow required) 9113.4224 Public financing 1,000.00 plus out-of-pocket City costs xxxx.4229 Assistance application (TIF, State program, etc.) (Escrow required) * Application to appeal is 50% of original fee. NOTE: Rezoning, Preliminary and Final Planned Developments, CUPs and IUPs do not require additional escrow if incorporated with subdivision application. El 411111flyflap 2016 Fee Schedule * Security deposit to be calculated by Engineering Department ESCROW DEPOSITS The City requires the following escrow deposits. The amounts represent initial deposits, not actual charges. Additional deposits may be required as City costs are incurred and unused escrow is returned to the applicant. Preliminary Subdivision application OR Preliminary Planned Development OR Comprehensive Plan Amendment Final Planned Development Planned Development Amendment Final Plat Final Subdivision application - 1-3 lots Final Subdivision application - 4 or more lots 5 Initial Fee Acct Code CONSTRUCTION -RELATED PERMITS Deposit Acct Code Grading/excavation single-family < 10 acres 9001.2245 5,000.00 If preliminary platted: 4,500.00 C/I and town homes/multiples " < 1 acre 300.00 2010.4094 1-5 acres 500.00 " 5+ acres 700.00 " If not preliminary platted: 0-5 acres 300.00 " each additional acre over 5 50.00 (800.00 maximum) " Renewal 200.00 " RIGHT-OF-WAY (ROW) PERMIT & MANAGEMENT FEES ROW registration fee 40.00 2010.4102 ROW excavation/installation permit up to 1,000 feet 220.00 " ROW excavation/installation (> 1,000 feet) .20 per foot plus minimum $10,000 one-year warranty bond or security deposit* Winter ROW excavation surcharge (Dec 1—Mar 31) 100.00 " ROW excavation/installation fee (joint trench) 90.00 " Obstruction permit 50.00 " Private improvement in ROW (e.g. mailbox, driveway) Residential 20.00 Commercial 290-00 220.00 " If maintenance agreement is required 400.00 " If disturbance of existing infrastructure 200.00 220.00 plus minimum $500.00 security " (e.g., curb, sidewalk, catch -basin) deposit* for one year warranty * Security deposit to be calculated by Engineering Department ESCROW DEPOSITS The City requires the following escrow deposits. The amounts represent initial deposits, not actual charges. Additional deposits may be required as City costs are incurred and unused escrow is returned to the applicant. Preliminary Subdivision application OR Preliminary Planned Development OR Comprehensive Plan Amendment Final Planned Development Planned Development Amendment Final Plat Final Subdivision application - 1-3 lots Final Subdivision application - 4 or more lots 5 Initial Escrow Deposit Acct Code $ 2,500.00 single-family < 10 acres 9001.2245 5,000.00 single-family > 10 acres " 4,500.00 C/I and town homes/multiples " < 20 acres 9,000.00 C/I and town homes/multiples " > 20 acres 3,000.00 " 1,500.00 " 800.00 " 2,000.00 " 4,000.00 " 41111� City of Eayn ESCROW DEPOSITS (cont'd) 201,56 Fee Schedule Contract management < $150,000 estimated construction costs $150,001-$500,000 estimated construction costs > $500,000 estimated construction costs Conditional use permit (Not required if subdivision escrow has been collected as part of same application.) Shoreland CUP escrow Interim use permit - when site plan is involved (Not required if subdivision escrow has been collected as part of same application.) Rezoning (Not required if subdivision escrow has been collected as part of same application.) Initial Escrow Deposit 12% of costs 5,000.00 minimum 9% of costs 15,000.00 minimum 5% of costs 30,000.00 minimum 500.00 Residential 1,000.00 Commercial 1,500.00 500.00 Residential 1,000.00 Commercial 500.00 Residential 1,000.00 Commercial Site Plan Review 500.00 Variance - residential 300.00 Variance - non-residential 500.00 Public financing assistance 10,000.00 Request for release of development documents Determined on case-by-case basis Impervious Surface Mitigation Inspection 500.00 Single-family Stormwater Management System Performance Security Disturbed Area (acres) Acct Code 9001.2245 9001.2245 9001.2245 9001.2245 9001.2245 9001.2245 9001.2245 9001.2245 9001.2245 0 — 0.22 (less than 10,000 so 3,000 9001.2245 0.23 — 0.50 (equiv. to -x10,000 — 22,000 so 7,000 " 0.51 — 0.75 (equiv. to 22,001 — 33,000 so 10,000 " 0.76 —1.0 (equiv. to 33,000 — 43,560 so 13,000 " Greater than one acre — per square foot of disturbed area Round to nearest $1,000 (max. $35,000) 0.30 " +Cflyflapn 2016 Fee Schedule OTHER DEVELOPMENT -RELATED CHARGES Parkland dedication: Single-family Duplex Townhouse/Quad Apartments/Multiple Commercial (post -1/1/83) Industrial (post -1/1/83) Commercial/Industrial (pre -1/1/83) Trailway dedication: Commercial/Industrial /Public Facility Residential Fee $ 3,40:7.00 3,475.00 3,356.00 3,423.00 3,562.00 3,633.00 3,308.00 3,374.00 395.00 912.00 343.00 248.00 2,697.00 2,751.00 Acct Code per unit 9328.4670 per unit " per unit " per unit " per 1,000 ft2 of bldg. " per 1,000 ft2 of bldg. " per net acre " 1,251.00 per net acre 9375.4671 250.00 per unit 9375.4671 Water quality dedication: Water quality dedication fee is equal to the sum of: (1) the cost of the area of a water quality treatment pond using the per -acre land values below; and (2) the cost of the volume of that pond using the excavation rate below. Dedication fees apply in lieu of or in addition to construction or use of an actual treatment pond. Per -acre land values: Single-family 85,474.00 6501.4672 Duplex 84,158.00 " Townhome 141,262.00 " Apartments, Schools & Churches 149,893.00 " Commercial 96,481.00 " Industrial 82,754.00 " Excavation rate 10.00 15.00 per cubic yard " Tree mitigation/replacement: Refer to City Code section 11. 10, subd. 15.1 for calculation. Individual trees 120.00 per diameter inch 9001.2120 Woodland areas 1.20 per sq. ft. of woodland 9001.2120 7 411�City afEapn 20136 Fee Schedule INSPECTION FEES/PERMITS Building permits: Building permit fees are based on the League of Minnesota Cities Fee Table. Permits are issued to specific lots. There is a State surcharge on all permits; the surcharge fee schedule is on page 11. The following connection and availability charges are also collected with single-family building permit fees: Fee Acct Code Sewer availability charge (SAC) - Met. Council - Environmental Services $2,485.00 9220.2275 Sewer availability charge - City 107.60 110.00 9376.4681 Water supply and storage - City 4,35:7.90 1,388.40 6101.4680 Water meter k5/8")(3/4") 210.08 280.00 6101.4509 Treatment plant charge 84358 862.50 6101.4685 Building permit valuation < $500 40.00 0801.4085 501-2,000 40.00 plus 2.25 / $100 valuation* > $500 " 2,001-25,000 73.75 plus 14.75/ $1,000 valuation* > $2,000 " 25,001-50,000 413.00 plus 10.75/ $1,000 valuation* > $25,000 " 50,001-100,000 681.75 plus 7.50/ $1,000 valuation* > $50,000 " 100,001-500,000 1,056.75 plus 6.00/ $1,000 valuation* > $100,000 " 500,001-1,000,000 3,456.75 plus 5.00/ $1,000 valuation* > $500,000 " > 1,000,000 5,956.75 plus 4.00/ $1,000 valuation* > $1,000,000 " Building permits for selected work at existing residences: • Fireplace/fireplace stove, demolitieR, building move (based on $3,000 valuation) 88.50 0801.4085 Nam! salI en Owner change inspeetien 55.00 0901.4985 v Tents X200 sq a ..anepie6 X490 sq # greenhouses, pylen signs '7' tall 130.00 0801.4 3 • Residential lower level finishes, wiadews Based on valuation ($2,000 minimum) 0801.4085 decks, egress windows with new opening and well Aria sSubject to plan review fee • Windows/door replacement (1 opening) 40.00 (Based on $500 valuation) 0801.4085 • Re -roof, siding, windows, including egress (based on fixed valuation of $34,000 per work type and per unit for 1- and 2 -unit buildings): $4,000 valuation 103.25 0801.4085 $8,000 valuation 162.25 " $12,000 valuation 211.25 " Mechanical permits: The Inspections Department must verify the classification of each multiple -residence dwelling to determine the appropriate permit type. Fee Acct Code Residential (1-2 family, townhomes, condominiums) New construction $;35 00 99.00 Modification/alteration (e.g., furnace, A/C, air exchange) 550 59.00 (Permit not required for lower -level ductwork alterations.) Supplementary furnace 5508 59.00 Commercial/Industrial/Apartment buildings HVAC 1% of contract price Process piping systems 5500 59.00 Underground tank installation/removal 70.00 74.00 * or fraction thereof per dwelling unit 0801.4088 11 per dwelling unit ($5560.00 minimum) 0801.4088 0801.4088 0801.4088 �Cflyflapn 2016 Fee Schedule INSPECTION FEES/PERMITS (cont'd) Fee Plumbing permits: The Inspections Department must verify the classification of each multiple -residence dwelling to determine the appropriate permit type. Residential (1-2 family, townhomes, condominiums) New construction Modifications that alter living area Add/replace softener, water heater Private sewage disposal system (includes 40.00 County Permit Fee - 9001.2276) Additional, per as -built Abandonment of private sewage disposal system Turnaround Reduced pressure zone (RPZ) backflow preventer Lawn irrigation system Commercial/Industrial/Apartment buildings All plumbing PVB/RPZ - new/repair/rebuild/remove Landscape guarantee Fire Suppression and Gernmemial Fire - Alarm Permits: Residential (1-2 family) New Construction Commercial/Industrial/Apartment buildings Fire Suppression Fire Alarm Fireworks Permits: Sales and Storage - outdoor Sales and Storage - all other Pyrotechnic Special Effects Displays Other building inspections fees: Electrical permits Plan review Demolition permit Day Care inspection Interagency -required inspection Minnesota Department of Health inspection Moving permit - building Outdoor electronic sound system/audio after 10 p.m. Acct Code 95.0099.00 per dwelling unit 0801.4087 55.00 59.00 " 55.00 59.00 " 100.00 " 9001.2276 10.00 0801.4087 550 59.00 0801.4093 550 59.00 0801.4087 550 59.00 " 55.00 59.00 " 1 % of contract price ($55-00 60.00 minimum) 0801.4087 55.00 59.00 per building 0801.4087 7,500.00 9001.2257 10% Of centrast Price ($55.00 minima^) 090- 1.4n96 99.00 per dwelling unit 0801.4096 1 % of contract price ($60.00 minimum) 0801.4096 440.00 418.00 (includes tent) 0801.4097 100.00 104.00 " 100.00 104.00 " 9 Issued by the State 65% of building permit fee 0801.4222 $900 94.00 0801.4093 50.00 1221.4216 550 59.00 1221.4216 55.00 59.00 0801.4093 90.00 94.00 + cost of damage/repairs; 0801.4093 $2,000 escrow required. 9001.2257 75.00 0720.4115 411�City afEap 2016 Fee Schedule INSPECTION FEES/PERMITS (cont'd) Tents>200 sq. ft., canopies >400 sq. ft., greenhouses, pylon signs >7' tall Salon Owner Change inspection Sign permit (excludes temporary signs) Fee Acct Code 94.00 0801.4085 59.00 0801.4085 2.50 per square foot 0720.4089 (minimum fee $60) Pylon sign footing inspection permit (in addition to sign permit feel 30.00 134.00 0801.4085 Temporary sign permit (up to 10 days in a 60 -day period) 25.00 0720.4089 Sign permit - investigation fee (applies when work Double sign permit fee 0720.4089 commences before permit issuance) Wind energy, radio and TV tower permit Based on value -see building permits 0801.4092 lJ derg F9wRd stGFagne tail c ee 08n9 c Building permit investigation fee 50% of plan review fee 0801.4085 (applies to approved permits abandoned by applicant) Building/Plumbing/Mechanical permit investigation fee Double the base fee permits, p.9 (applies when work commences prior to permit issuance) Lot transfer or address change fee i`nm m�rri�l dFi e ay n OG G,a Q IVG4�FTQGnStraetl9n in itrR W 50.00 nn ��o-€ssr�,�e to h detered 0720.4222 rrGi tint ,�em„m�GaG,ai a ,, rGennestien in Gity R W Re -inspection fee 50.00 -en 50.00 -easeby -�Gasebasis per hr. - 1 hr. minimum 0801.4242 After-hours/weekend inspection fee 50.00 per hr. - 2 hr. minimum 0801.4242 Permit refunding fee 50.00 permits, pp. 8,9 State of MN contractor license verification 5.00 0201.4230 Street name change application 100.00 + out-of-pocket City costs 0201.4230 State surcharge The State of Minnesota requires the following permit surcharges to be collected by the City and remitted to the State. Building Permits! Value -based permits: < $1,000,000 valuation 1,000,001-2,000,000 2,000,001-3,000,000 3,000,001-4,000,000 4,000,001-5,000,000 > 5,000,000 Fixed -fee permits: Permit amount < 1,000 Fee .0005 x valuation Acct Code 500 + .0004 x (valuation -1,000,000) 9001.2195 900 + .0003 x (valuation - 2,000,000) " 1,200 + .0002 x (valuation - 3,000,000) " 1,400 + .0001 x (valuation - 4,000,000) " 1,500 + .00005 x (valuation - 5,000,000) " 61.00 10 + City ofEapn 2016 Fee Schedule UTILITIES FEES-CON NECTIONIAVAI LABILITY CHARGES Trunk charges: Fee per service Acct Code Sanitary sewer oversize (for assessment purposes) 2,018.10 2,063.50 per stub 9376.4533 Un -platted and platted non-residential $ 3,1.30 3,079.00 per acre 9376.4611 Platted residential 1,462.90 1,495.80 per lot 9376.4611 Water main oversize 1,357.90 1,388.40 per SAC unit * 6101.4680 Un -platted and platted non-residential 3,179.40 3,250.90 per acre 9376.4611 Platted residential 1,526.00 1,560.00 per lot 9376.4611 Storm sewer oversize Single-family .10 per sq. ft. 9376.4611 Multi -family .20 per sq. ft. " Non-residential .20 per sq. ft. " Lateral charges: Sanitary sewer 790 73.50 per centerline foot 9376.4611 Water main Single-family 72.60 74.20 per centerline foot 9376.4611 Multi -family and non-residential 910 93.70 per centerline foot 9376.4611 Storm sewer (based on pipe at 15' depth) 12" storm sewer 78.90 80.70 per centerline foot 9376.4611 15" storm sewer 81.79 83.50 per centerline foot " 18" storm sewer 87.70 89.70 per centerline foot " 21" storm sewer 94.10 96.20 per centerline foot " 24" storm sewer 107.60 110.00 per centerline foot " Service Charges: Sanitary Sewer - 4" service 878.10 897.80 per service 9376.4533 Sanitary Sewer - 8" stub 2,018.10 2,063.50 per stub 9376.4533 Water - 1" service 981.00 1,003.10 per service 9376.4508 Water - 6" stub 3,379.10 3,455.10 per stub 9376.4508 Sanitary sewer availability (SAC): 1,357.90 1,388.40 per SAC unit * 6101.4680 MCES portion - all property types 2,485.00 per SAC unit * 9220.2275 City portion - all property types 100 110.00 per SAC unit * 9376.4681 Sanitary Sewer Trunk Connection Charge (SCC): 1-5 SAC units 1,873.40 1,915.50 per SAC unit * 9376.4611 6-10 SAC units 9,369.10 9,579.70 plus 445.00 per SAC unit over 5* 9376.4611 11+ SAC units 11,717.20 -.17.20 11,980.60 plus 178.00 per SAC unit over 10* 9376.4611 Water supply and storage: Residential 1,357.90 1,388.40 per SAC unit * 6101.4680 Non-residential 5,032.40 5,145.50 per acre " Treatment plant: All property types Direct connection to MCES Interceptor - application fee (not a City fee) 843.50 862.50 per SAC unit * 900.00 1,000.00 per connection * SAC units are determined by Metropolitan Council -Environmental Services (MCES). 11 6101.4685 411� City of Eap UTILITIES FEES -USER RATES 201-56 Fee Schedule Sanitary sewer Residential and Commercial/Industrial (Usage is based on lower of winter quarter and current quarter water usage) Administrative fee All usage (min 3,000 gal/qtr) Sewer -only (no water connection) Manual reading/billing fee - deduct meters Water Residential and Commercial/Industrial Administrative fee Domestic/Potable usage Winter quarter; all usage All other quarters: Usage up to amount used in prior winter quarter Usage in excess of amt. used in prior winter qtr. Lawn & Irrigation usage if separately metered Hydrant/construction meter - minimum Storm water drainage R1 (single-family) and R2 (duplex) properties R3 (townhome) properties R4 (apartment) properties Office/Retail/Business Park Public/Quasi-Public Street/signal lighting Neighborhood lights Single-family, twin homes (R1/R2) Townhomes (R3) Multiple residential Non -continuous Continuous (per LF basis) Continuous (per acre basis) Individual lights 100 WHPS 150 WHPS 200 WHPS 250 WHPS Community and signal lights R1/R2 R3 R4 Non-residential 12 Fee Acct Code 4-:7-9 1.75 per bill 6201.4530 3-.303.40 per 1,000 gallons " 670 69.75 per quarter " 10.00 per meter, per read " 3-.443.27 per bill 6101.4505 4-59 1.58 per 1,000 gallons " 4-50 1.58 per 1,000 gallons 4-7&9 1.97 per 1,000 gallons 4-M 1.97 per 1,000 gallons " 5-1-95.45 per day " 16.47 per REF/qtr 6401.4540 6-45 10.21 per REF/qtr " 4392 23.11 per REF/qtr " 11.77 19.54 per REF/qtr " 4555 22.50 per REF/qtr " 6-.336.55 per qtr/lot 6301.4550 5-.G8 5.26 per qtr/unit " 11.09 11.48 per qtr/account " 7.49 7.75 per qtr/acre " 0.16 0.17 per qtr/LF " 14.31 14.81 per qtr/acre " 45.08 46.58 per light/qtr " 65.23 67.51 per light/qtr " 57.41 59.42 per light/qtr " 72.62 75.16 per light/qtr " 1-342.42 per unit/qtr " 1-.M 1.95 per unit/qtr " 4-.391.43 per unit/qtr. " 9-.47-9.80 per unit/qtr " *Cityflapn 2016 Fee Schedule UTILITIES FEES -OTHER Private hydrants Inspection 36.00 6101.4242 Maintenance/flushing 60.00 " Repair Time and material plus 15% " Utilities customer list Electronic transmission, weekly new customer list 50.00 51.00 per year 0501.4230 13 Fee Acct Code Clear water discharge surcharges: Inspection not completed - single-family $ 150.00 per month 6201.4534 Inspection not completed - non -single-family 500.00 per month 6201.4534 Correction not made - single-family 150.00 per month 6201.4535 Correction not made - non -single-family 500.00 per month 6201.4535 Prohibited reconnection made - single-family 300.00 per month Prohibited reconnection made - non -single-family 1,000.00 per month Water turn -on or shut-off (Service fee - per each trip) 60.00 65.00 (7am - 3pm) 6101.4512 Water meter removal or installation - inspection only (Service Fee - per each trip) 60.00 (7am - 3pm) 6101.4512 Utility bill late charge 1.5% per month on 6101.4506 unpaid balance Certification fee on delinquent utility bills 25.00 per parcel xxxx.4612 Sewer permit - new or repair of existing 60.00 6201.4532 Water permit - new or repair of existing 60.00 6101.4507 Temporary construction hydrant meters (6 month max) Permit fee 60:00 65.00 per month, 3 -month 6101.4521 Hydrant damage deposit 260.00 deposit required 9220.2254 5/8" meter damage deposit 200 80 215.00 9220.2254 3" meter damage deposit 2,700.00 " 3" backflow preventer & cart damage deposit 2,250.00 " Trip fee (if required) 60.00 65.00 0801.4242 %" backflow preventer deposit 75.00 9220.2254 Scheduled after-hours work Call out - 2.5 hour minimum OT labor rate plus 15% admin fee to max admin of 60.00 Extended day OT labor rate plus 15% admin fee Meter Fee (for non-use type meters to recover meter replacement cost) Fire 3.00 per month 6101.4242 Irrigation (when active) 3.00 per month 6101.4242 Meter testing (charged only if meter tests correct) 5/8" through 1" 135.00 6101.4242 1 %" through 2" 165.00 6101.4242 All other sizes Contract cost plus 15% Private hydrants Inspection 36.00 6101.4242 Maintenance/flushing 60.00 " Repair Time and material plus 15% " Utilities customer list Electronic transmission, weekly new customer list 50.00 51.00 per year 0501.4230 13 �Cflyflayn 2016 Fee Schedule UTILITIES FEES—WATER METERS Fee Acct Code Water meters (includes copperhorn/strainer, remote wire, and touch -pad meter) 5/8" x 14" meter $ 210.09 6101.4509 a/" meter 1 " meter 270.00 280.00 " 359 09 360.00 " 1 '/i' meter 700.00 710.00 " 2" serPeuad meter 2,190.09 2,220.00 " 3" cerpeund meter 29-09 2,710.00 " 4" eerPeU Rd meter 4,299.90 4,380.00 " 6" GOMPO Rd meter 7,000.00 7,140.00 " 1 4" turhe meter 2" turhe meter 1,130.90 1,680.00 3" twbo meter 1,910.00 4" turbe meter 6" tarso meter 3,680.00 6,980.00 Replacement remote wire (over 50') 0.22 per foot " Replacement outside touch -pad meter 24-00 25.00 " #2 copperhorns only 65.00 " Meter strainers only 2" strainer 438:09 490.00 " 3" strainer 620.99 630.00 " 4" strainer 949.90 960.00 " 6" strainer 1,4 80.00 1,200.00 " Radio meter read sending unit over Touchpad 185.90 190.00 6101.4509 Radio meter read sending unit 185.00 190.00 6101.4509 Driveway covers for water service shutoff valve 90.00 6101.4509 14 410. City of Eapn STREET ASSESSMENTS 201-56 Fee Schedule Residential - 32' wide Street surfacing Street surfacing with grading Street surfacing with storm sewer Street surfacing w/ grading and storm sewer Multiple and Institutional - 44' wide Street surfacing Street surfacing with grading Street surfacing with storm sewer Street surfacing w/ grading and storm sewer Commercial/Industrial - 52' Wide Street surfacing Street surfacing with grading Street surfacing with storm sewer Street surfacing w/ grading and storm sewer TRAIL ASSESSMENTS Concrete - 6' wide (includes $4.15/FF sod/grading) Bituminous - 10' wide (includes $4.15/FF sod/grading) OTHER ASSESSMENT -RELATED CHARGES Reallocation of special assessments Assessment search Pending assessment report Final assessment report Copies of legal description, owners, etc. * if less than 100 pages Fee Acct Code $ 5890 60.20 per FF xxxx.4611 / 4612 990102.00 per FF " 81.60 83.40 per FF " 123.10 125.90 per FF " 950 99.70 per FF " 157.30 160.80 per FF " 43800141.10 per FF " 497.90 202.30 per FF " 132.20 135.20 per FF " 205.10 209.70 per FF " 180.90 185.00 per FF " 253.90 259.60 per FF " 15 4880 44.80 per FF xxxx.4611 / 4612 28.20 28.80 per FF " 150.00 0501.4225 10.00 0501.4225 0.25 per page * " 0.25 per page * " 0.25 per page * 0201.4230 + City ofEap 2016 Fee Schedule PARKS AND RECREATION CHARGES The following facility athletic and park rental fees are subject to 7.125% State sales tax and require a $150.00 damage deposit payable at the time of reservation. Sales tax is included in the proposed 2015 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan shelters and pavilions free of charge, although a damage deposit is required. FACILITY FEE Residents Fee charged to team choosing to: protest rule or eligibility 59.08 60.00 appeal suspension/expulsion 59.0060.00 Athletic Field/Facility Maintenance Fees Unless obviously known, the user will be considered non-resident. Proof of residency of 75% or better will qualify for resident rate. Youth Traveling Teams - Eagan & Eastview Athletic Associations • Soccer - per team 488-00 110.00 • Lacrosse - per team 51.00 52.00 • Football - per team 38.00 39.00 • Baseball/Softball - per team practice fee for season28.00 29.00 • Baseball/Softball - per game 16.00 17.00 Adults • Practice - exclusive use of field, no setup per hour 11.00 • Baseball/Softball - per game fee 30.00 31.00 • Soccer - Up to 9 games per team 270.00 275.00 • More than 9 games, fee for each additional game >9 39.00 40.00 Tournaments - per field/per day or single games • Youth 61.99 62.00 • Adult 87.00 89.00 Lights • Northview per hour (includes all 4 fields) 61.00 62.00 • Goat Hill per field per hour 330 34.00 • Clearwater per field per hour 33.00 34.00 Building cleaning per full day use 8300 84.00 Lexington-Diffley building per full day use only 53.90 54.00 -Specialty field set-up charge to be determined on a case-by-case basis. This cost would be in addition to field use permit cost Non-residents !! is 11 ••.111 2460 220.00 482.00 104.00 75-00 78.00 56-00 58.00 32.00 34.00 22.00 60.08 62.00 54x-00 550.00 78-00 80.00 42.-00 124.00 174-00 178.00 61.00 62.00 3300 34.00 3300 34.00 82-00 84.00 53.00 54.00 Acct Code xxxx.4310 xxxx.4310 3087.4624/4627 1. Band Shell and Public Address System at Central Park • Permitted use in partnership with Eagan Parks and Recreation community entertainment criteria: No fee • Permitted use in conjunction with a Community Center paid permitted use: No fee Band Shell only per hour 62.00 65.00 78.00 75.00 6809.4325/4326 Wedding Ceremonies with Oaks rental per hour 5400 55.00 68.00 55.00 Wedding Ceremonies wiSGund Sys. (iRGlUdeGst-aff-) per -hr -108 09 i 35_00 Canoe Storage (May 1 - October 31) Central Park Festival Grounds: Ellipse only, one day event 162.00 165.00 20300 207.00 Designated Green Space within a Park 56 80 57.00 16 112.00 114.00 3089.4305 3088.4325/4326 3087.4624/4627 �Cityflap 20156 Fee Schedule FACILITY FEE (Cont'd) Residents Non-residents Acct Code Dunk Tank Fill in City Park - Filled by Parks Staff Weekdays- Monday- Friday from 7 am - 3:30 pm 105-00 110.00 188.00-110.00 3089.4310 Weekends/Evenings after 3:30 pm 189.00 193.00 189-00 193.00 " Holz Farm Barn Rentals from June - August per day Group size limited to 80 255 00.270.00 332.00 339.00 3088.4625/4626 Moonshine Park Retreat Center Upstairs - retreat/meeting space All day rental - kitchen included 449.09 152.00 186.00 3088.4325/4326 6 -hour time slot - kitchen included 100 00 102.00 125.00 " Monday - Friday - per hour with 2 hour minimum23.00 24.00 28.00 29.00 " Downstairs - activity space All day rental 50 00 51.00 62.00 " 6 -hour time slot 35.00 36.00 44.00 " M -F per hour w/2hour miniumum 12.00 15.00 Outdoor hockey rinks per hour With or without ice and lights 20.0021.00 26.00 27.00 3087.4624/4627 Without ice 8.00 10.00 " Park Shelter Buildings All day rental from 10 am -10 pm 149.00.152.00 186.00 192.00 3088.4625/4626 Half-day rental from 10 am -4 pm or 5 pm -10 pm 109.90 102.00 125.00 128.00 " Pavilions All day rental from 10 am -10 pm 449.90.152.00 186.00 192.00 3088.4625/4626 Half-day rental from 10 am -4 pm or 5 pm -10 pm 100.00 102.00 125.00 128.00 " Kitchen use 50.00 51.00 62.00 63.00 " Sand Volleyball Courts per hour 6.00 8.00 3087.4624/4627 Special Events - Closing trail & posting signs 54.90 55.00 680 69.00 3088.4625/4626 Sun Shelters All -day rental from 10am-10pm 59.00 59.00 X08 74.00 3088.4625/4626 Half-day rental from 10am-4pm, or 5pm-10pm 40.00 41.00 50.00 51.00 Tennis courts per court per hour 6.00 8.00 3087.4624/4627 Trapp Farm Tubing Hill: Daily per person 3:88 4.00 3-.004.00 3074.4318 Reservations for groups of 20-80, per person 57.00 7:80 8.00 " Use of parks for large groups, charity walks/runs/rides 66.00 67.00 83.08 85.00 3088.4625/4626 -Groups using a substantial portion of park grounds or trail activities allowed only if not in conflict with existing city programs/services Vendor permit to conduct sales at outside facilities 29 0 30.00 36 0 37.00 3087.4624/4627 EAGAN ROOM AND CITY COUNCIL CHAMBERS Eagan room - 2 -hour minimum 23.00 24.00 30.00 31.00 3088.4625/4626 Kitchen use 30.00 21.00 20.00 21.00 " Chuckwagon grill per day 4849.00 61.00 62.00 3089.4305 Extra picnic tables per table with a maximum of 6 4-920.00 2400 25.00 " 17 +Cityflapn 2016 Fee Schedule PARKS AND RECREATION CHARGES (Cont'd) CASCADE BAY Daytime After 4 p.m. Hourly - 8 hours Daily Admission 225.00 " Hourly with outside food and beverage 60.00 Guests over 42" 10.00 8.00 67XX/43XX Guests under 42" 8.00 6.00 " Seniors 62 and older 8.00 6.00 " Under 18 months Free Free 15.00 " Season Passes Resident Non -Resident Additional guests First family member, all ages 65.00 75.00 670X.4321 Additional family members 55.00 70.00 " Additional family members <42" tall 41.00 51.00 " Seniors 62 and older 41.00 51.00 " Under 18 months of age Free Free Captain's Course 9 holes 2.00 2.00 " Unlimited daily use with pool admission 4.00 4.00 " Birthday Parties Pool, includes up to 10 guests 150.00 150.00 6709.4316 Additional guests 15.00 15.00 " Groups per person 9.00 9.00 6708.43XX Private Rental per hour, minimum of two hours 1,000.00 1,000.00 6711.43XX CIVIC ARENA Residents Non-residents Civic Arena Rentals per hour Prime rate 285.08 210.00 205.09 210.00 66XX.4355/4356 Eagan & Eastview Association 285.00 210.00 285.00 210.00 " High School 240.00 215.00 N/A " Non -prime 140.00 145.00 140.00 145.00 " Off-peak 120.00 125.00 428 00 125.00 " Dry Floor 50.00 50.00 " Indoor turf - full field 90.00 90.00 " Indoor turf - half field 55.00 55.00 " Indoor turf - less than 24-hour notice 95.00 95.00 " Full arena floor daily max 650.00 650.00 " Half arena floor daily max 325.00 325.00 " Civic Arena mezzanine Hourly - 1 hour 27.00 31.00 6622.4325 Hourly - 8 hours 200.00 225.00 " Hourly with outside food and beverage 60.00 67.00 " Hourly - 8 hours with outside food and beverage 440.00 500.00 " Hourly daily max with outside food and beverage 500.00 600.00 " Birthday Parties Gold, includes up to ten guests 150.00 150.00 6630.4311 Additional guests 15.00 15.00 " Silver, includes up to ten guests 120.00 120.00 " Additional guests 12.00 12.00 " Bronze, includes up to ten guests 90.00 90.00 " Additional guests 9.00 9.00 " 411111� City of Ea a� � 2016 Fee Schedule CIVIC ARENA (cont'd) Residents Non-residents Training Center Prime rate per hour, Oct 1 - Mar 1, 5-9pm, and Sat/Sun 8am-9pm 27.00 27.00 66XX.4355/56 Non -prime rate per hour 15.00 15.00 " COMMUNITY CENTER FEES Note: Deposit required for all rental Prime Non -Prime Acct Code (Apr -Nov) (Dec -Mar) The Oaks (350 capacity) Sunday - Thursday 6802.2855.x 6802.4324/4325 7 am -11 am 475.00 475.00 " 7 am - 1 pm 675.00 675.00 " 7 am - 4 pm 875.00 875.00 " 7 am - 11 pm 950.00 950.00 " 12 - 4 pm and 5 - 9pm 475.00 475.00 " 2 Hour Time Block 275.00 275.00 " Friday Full Day 1,400.00 1,400.00 " Saturday Full Day 1,750.00 1,350.00 " North, South or Central Oaks (110 capacity per room) Sunday - Thursday 7 am -11 am 175.00 175.00 " 7 am - 1 pm 250.00 250.00 " 7 am - 4 pm 350.00 350.00 " 7 am -11 pm 450.00 450.00 " 12 - 4 pm and 5 - 9pm 175.00 175.00 " 2 Hour Time Block 100.00 100.00 " North, South or Central Oaks (2 Oaks combined) Sunday - Thursday 7 am -11 am 325.00 325.00 " 7 am - 1 pm 450.00 450.00 " 7 am - 4 pm 625.00 625.00 " 7 am - 11 pm 815.00 815.00 " 12 - 4 pm and 5 - 9pm 325.00 325.00 " 2 Hour Time Block 350.00 350.00 " Resident Non -Resident North, Central or South Meeting Rooms (20 cap./each room) Sunday - Saturday (2 -hour minimum) 18.00/hr 20.00/hr " Reduced (w/ 8 -hr banquet rental) 15.00/hr 15.00/hr " North/Central/South Meeting Rooms combined Saturday - Sunday (2 -hour minimum) 42.00/hr 46.00/hr Reduced (w/ 8 -hour banquet rental) 34.00/hr 34.00/hr The Board Room (35 capacity) Sunday - Saturday (2 -hour mimimum) 25.00/hr 30.00/hr " Reduced (w/8 hr banquet rental) 20.00/hr 20.00/hr " The Lone Oak Room/Oasis/Performance Studio per hour Full Lone Oak Room/Oasis/Pert. Studio (2 -hr min) 52.00/hr 56.00/hr 6812.4324/4325 Reduced Full Room (with 8 hour banquet rental) 37.00/hr 37.00/hr " 19 41111'Cityflap 2016 Fee Schedule COMMUNITY CENTER FEES (cont'd) Residents Non -Residents Half Lone Oak Room (2 -hour minimum) 32.00/hr 35.00/hr " Reduced Half Lone Oak Room (w/8 hr banquet rental) 22.00 22.00 " Kid's Kare 20.00/hr 22.00/hr 6813.4324/4325 Reduced Kids Kare Room (w/8 hr banquet rental) 17.00 17.00 " Prime Non -Prime (Sept -Mar) (Apr -Aug North, Central, or South Gym: Parks & Recreation Full Court 27.00/hr 20.00/hr 6810.4326/4327 Parks & Recreation Half Court 13.50/hr 10.00/hr " Athletic Association Full Court 34.00/hr 25.00/hr " Athletic Association Half Court 17.00/hr 12.00/hr " Private - full court 60.00/hr 45.00/hr " Reduced Full Court (with 8 hour banquet rental) 50.00/hr 45.00/hr " Private - half court 35.00/hr 23.00/hr " Reduced Half Court (with 8 hour banquet rental) 30.00/hr 23.00/hr " Resident Non -Res./ For Profit Gazebo 65.00/hr 75.00/hr 6844.4326/4327 Reduced (w/ 8 -hour banquet rental) 55.00/hr 55.00/hr " Fitness Membership Fee Member enrollment fee - I" family member (admin) 25.00 6807.4321 IYI GII IfJGI 6111 GIIIIIGII[ IGe Member eRFGllmeRt fee eash add! faro mbr (adMi^R) Monthly fee - Resident/Corporate - e4w;� primary 25.99 member 35.00 " Monthly fee - Resident/Corporate - each additional 30.00 " Monthly fee - Non-resident - e-fam4y member 40.00 " Monthly fee - Dual membership - Resident/Corp 65.00 " Monthly fee - Family membership - Resident/Corp 80.00 Monthly fee - Dual membership - Non -Resident 80.00 " Monthly Fee - Family membership - Non-resident 95.00 Daily admission to fitness center 10.00 6807.4310 Report Processing Fee Fitness Attendance Activity report 30.00 6807.4304 Open Gym Fees Adult Open - Resident 4.00 6810.4318/4319 Adult Open - Non-resident 4.00 " Youth Open 4.00 " Preschool Open (includes limited Blast use) 4.00 " Blast Fees Daily admission 4.00 6804.4318/4319 1 -011 -Visit punch card (residents only) 35.00 40.00 " Private Rental - Resident 100.00 " Private Rental - Non-resident 100.00 6804.4326/4327 Private ReRtal (with \ IIVGI[G I�GII�aI�,.l�ll 8 -hr banquet ream renta�199.99 20 4bloCityflap 2016 Fee Schedule COMMUNITY CENTER FEES (cont'd) Birthday Party Fees Friday -Sunday Monday -Thursday Each additional child Color copies (8.5x11) WETLAND CONSERVATION APPLICATION FEES Exemption/no-loss determination Replacement plan Banking plan Certificate of completion Wetland decision appeal Aquatic plant harvesting Co -application & service fee (City -permitted activity, lakes only) Fee 125.00 up to 15 guests 100.00 up to 15 guests 8.00 199-25 per page 6805.4310/4311 $ 100.00 (plus staff review time) 6530.4675 300.00 (plus staff review time) " 300.00 (plus staff review time) " 100.00 " 300.00 " 100.00 per property owner per year 6523.4676 21 �Cflyflapn 2016 Fee Schedule POLICE DEPARTMENT CHARGES 22 Fee Acct Code Police/Fire reports: Police incident and other reports/data $ .25 per page 1101.4221 Background investigation report (copy) 10.00 " Photos Digital - color print 3.00 " Viewing accident reports (commercial users) 0.50 per report " Audio tapes (copy) 25.00 1101.4221 Video tapes (copy) 35.00 " CD ROM (copy) 25.00 " Other Police charges: Contractual security 72.25 per officer per hour 1116.4234 Contractual security admin. fee (5%) 3.61 per officer per hour 0501.4228 BCA urine or blood test kit 10.00 1101.4691 Dog license database CD — Excel listing of dog owners 40.00 1101.4221 Police records check/clearance letters/certified copies Law enforcement agencies no fee Non -law enforcement agencies 5.00 1101.4221 Repeat nuisance call, for third and subsequent calls 250.00 per call 1101.4215 in a 365 -day period 22 4111� City of Eagan FIRE DEPARTMENT CHARGES 201-56 Fee Schedule Fire reports: Personnel/Equipment: Personnel Chief's vehicle, rescue truck, grass rigs Engine, Tender emergency support vehicle, heavy rescue Command vehicle, aerial Safety house: Within City limits Outside City limits - house, manpower (minimum 2 firefighters) Hazardous material containment/cleanup Personnel Supplies Equipment Hazardous Material Standby on hit gas line, under conditions of improper digging Personnel Equipment Rescue boat Fire Key Knox box "Fire Department Connection" sign Fire Extinguisher training: Up to 20 trainees Each additional 20 trainees Special Event Standby Personnel Fee Acct Code $ 0.25 per page 1221.4221 45.00 per hr (1 hr min) 1221.4242 175.00 per hr (1 hr min) 1221.4242 300.00 per hr (1 hr min) 1221.4242 600.00 per hr (1hr min) 1221.4242 no fee 275.00 per day + 45.00 per FF 1221.4242 45.00 per person per hour 1221.4242 (one hour minimum) actual cost per equipment rates above 1213.4242 45.00 per person per hour 1221.4242 per equipment rates above 1221.4242 175.00 per hour (1 hr min) 1221.4242 actual cost 1221.6220 actual cost 1221.6220 150.00 1221.4242 50.00 " 23 45.00 per person per hour 1221.4242 411111 City of Eap 2016 Fee Schedule EQUIPMENT RATES Hourly Rate Acct Code Equipment: (does not include operator labor) Passenger Vehicle $ 38.00 xxxx.4242 Pick-up truck 38.00 " One -ton dump truck 42.00 " Single -axle dump truck 45.00 " Tandem -axle dump truck 100.00 " Bucket Truck 55.00 " Two -ton truck with crane 107.00 " Aquatic Plant Harvester / conveyor 100.00 " Tractor 45.00 " Backhoe/loader 60.00 " Front-end loader 85.00 " Street sweeper 85.00 " Roller 20.00 " Roller (5 -ton) 30.00 " Paver 95.00 " Air compressor 40.00 " Sewer jetter or sewer rodder 198.00 " Sewer vacuum/jetter 226.00 " Groundsmaster mower 32.00 " Sprayer boat 32.00 " Pump, 6" 52.00 " Pump, 8" 57.00 " Skid loader 60.00 " Chipper 25.00 " Tanker 60.00 " TV camera - service (1 hour minimum) 226.00 " TV camera - main line (1 hour minimum) 294.00 " Generator, 50KW per hour 54.00 " Generator, 85KW per hour 91.00 " Small equipment per hour 32.00 " Ground thawing trailer per day plus propane 107.00 " Trenchbox and trailer per day 213.00 " Sewer pump hose trailer per day 107.00 " Special Events Needs Type I barricade 1.05 per unit per day " Type II barricade 2.77 " Reflectorized plastic safety drum .85 " Weighted traffic channelizer .40 " Traffic cone .25 " Standard traffic sign with support 2.20 " 24 411�City ofEapn 2016 Fee Schedule STAFF RATES: Hourly Rate Acct Code Department Director $ 160.00 xxxx.4242 Assistant City Administrator 135.00 " City Engineer 140.00 " Maintenance Superintendent 135.00 " Assistant City Engineer 125.00 " Transportation Operations Engineer 135.00 " Sr. Building Inspector 125.00 " Fire Marshal 120.00 " Fire Inspector 489-88105.00 " City Building Official 135.00 " Building Inspector 105.00 " Maintenance Supervisor 105.00 " City Planner 135.00 " Planner 100.00 " Water Resources Manager 120.00 " City Clerk 100.00 " Police Officer - dangerous dog hearings 95.00 " Water Resources Specialist 95.00 " Water Resources Technician 85.00 " Code Enforcement Technician 80.00 85.00 " Construction Project Coordinator 100.00 " Utilities Construction Inspector 85.00 " Engineering Technician 90.00 " GIS Technician 95.00 " Animal Control Officer 65.00 " Maintenance Person - regular 70.00 " Maintenance Person - overtime 100.00 " Intern/Seasonal 50.00 " Survey crew (includes vehicle and equipment): 2 -person 145.00 " 3 -person 170.00 " Clerical Tech 65.00 " CITY ATTORNEY RATES Dougherty, Molenda, Solfest, Hills & Bauer P.A. General legal $445.90149.35 9001.2245 Paralegal fees 89.00 91.67 " Development -related work 223.00 229.69 " City Council/APC meetings 468-90 473.80 per meeting " 25 411%tyflapn 2016 Fee Schedule MISCELLANEOUS FEES/CHARGES Fee Acct Code Animal pickup $ 20.00 1101.4212 Animal impound 4.00 per day over amount 1101.4212 billed to City by pound Antennae - Radio, Satellite, Microwave and PCS: One-time fees: Application & Frequency Analysis 575.00 per site xxxx.4618 Site survey review 575.00 per site xxxx.4618 Administrative Process & Construction Inspection actual costs with 3,200.00 per site minimum xxxx.4617 Landscaping 3,200.00 per site xxxx.4619 Lease/rent rates: 1-9 antenna panels 32,120.00 per site per year xxxx.4620 Each additional antenna panel 3,570.00 per site per year xxxx.4620 1-3 microwave/satellite dishes or whip 32,120.00 per site per year xxxx.4620 antennae (includes up to 3 antenna panels at no extra cost) Maximum dish size - 24" diameter Ground space only lease (16 sq. ft. minimum charge) Exterior space 42.50 per square foot per year xxxx.4620 Interior space 85.00 per square foot per year xxxx.4620 Monopoles varies depending on size/location Scheduled after-hours work (M -F 7:00 am to 3:30 pm) OT labor rate + 15% admin fee (maximum admin fee Call -out - 2.5 hour minimum of $60.00) Audio tapes - Board/Council meetings actual costs Certification fee for unpaid false alarm, noxious weed, refuse 25.00 per parcel xxxx.4612 removal, board -up, and diseased tree removal bills Penalty for late payment on items to be certified 10% of invoice amount 0501.4228 City Plans/Policies: Comprehensive Plan 2030 125.00 0720.4230 Special Area Plans 0.25 per page 0201.4230 Comp. Water Supply/Distribution Plan 85.00 6101.4230 Comp. Sanitary Sewer Policy/Plan 85.00 6201.4230 Comp. Storm Water Management Plan 85.00 6401.4230 Landscape Policy, Shoreland Zoning Ordinance, Sign Regulations or Tree Preservation Policy 0.25 per page 0720.4230 Transportation Plan 80.00 6501.4230 Water Quality & Wetlands Management Plan 80.00 6501.4230 Dangerous Dog hearing actual costs based on staff time for hearing and written recommendation, for City Clerk, Animal Control Officer, and Police officer, to a maximum of $1,000 Dangerous Dog hearing escrow (in advance of hearing) 1,000.00 26 (see Equipment & Staff rates section) 9001.2250 +�Cltyflapn 201-56 Fee Schedule MISCELLANEOUS FEES/CHARGES (cont'd) Fee Acct Code Data processing reports actual cost +10% 0201.4230 Digital image photocopies (pictometry not included) Color 3.00 per page 0720.4230 Black & white - (greater than four pages) .25 per page " Certification of City Document (Photocopy charges are additional) 5.00 " Domestic partnership registration: '/z section - property only 10.00 xxxx.4230 Application (includes Registration Certificate) $ 25.00 0401.4668 Duplicate registration 5.00 " Filing of amendment to existing registration 25.00 " Filing of notice of termination to existing registration 25.00 " Certified copy of registration, amendment or notice of term. 5.00 per document " "Eagan on Deck" playing cards 5.00 0905.4666 Extension fee for variance, CUP, or recording of a Plat 75.00 0720.4206 or Subdivision 22 x 34 color 15.00 " False alarm charges - commercial and residential: 40.00 " National Night Out map First 3 false alarms per year no charge 40.00 per page " Each false alarm after 3 100.00 1101.4214 Inspection/administrative fee 50.00 City -initiated corrective or clean-up work (e.g., noxious weed or refuse removal, board -ups, diseased tree removal) Maps: City map: First one free Each additional 2.00 0201.4230 Section maps: '/z section - property only 10.00 xxxx.4230 '/z section - property and planimetric 50.00 " % section - property, planimetric, and contours 150.00 " 1/8 section - prop., planimetric and contours 40.00 " % section - aerial photo (black and white) 6.00 " '/2 section - aerial photo (color) 12.00 % section - property only 5.00 " Trunk water or sewer system map 2.50 " Water quality classification map 5.00 " Specialty maps Based on staff rates, p. 25 " Zoning or Comp Guide maps: 15 x 22 color 5.00 " 22 x 34 color 15.00 " GIS Utility As -Built (1/2 section -digital format) 40.00 " National Night Out map 25.00 " Location Plan map 40.00 per page " GIS existing map 25.00 " Other digital data/mapping Based on staff rates, p. 25 " 27 401 City of Eagan 20136 Fee Schedule MISCELLANEOUS FEES/CHARGES (cont'd) Fee 25.00 Land Use Study copy 50.00 Notary seal (non -City business): 0.25 All Seals 1.00 each Patch - Eagan Historical Trail 1.00 Photocopies - B&W - up to 100 pages - (greater than 4 pages) 0.25 per page Photocopies - B&W - in excess of 100 pages Allowable costs as calculated per State law Photocopies - Color 1.00 per page Plans and Specifications 60.00 minimum, varies by contract Research of City records (beyond readily Allowable costs as calculated per State law available material) Parking restriction - sign bagging fee Street Closure Deposit Returned check or ACH transfer fee Fee schedule Invoicing charge Lodging tax Mailing labels Zoning letter W 50.00 25.00 + deposit 25.00 20.00 0.25 per page 15% to max. of $10.00 3% of gross receipts ECVB (5% City admin fee) 1.50 per label 100.00 per parcel Acct Code xxxx.4231 0201.4230 0201.4230 0201.4231 0201.4231 xxxx.4230 xxxx.4231 2001.4691 2001.4691 9001.2255 0501.4210 0501.4230 0501.4228 9001.2210 0501.4247 0201.4230 0701.4242 +10CAyflap 20156 Fee Schedule SUMMARY OF CONNECTION CHARGES The following connection charges are provided for in the City Code. Some or all of them may be collected at the time of: 1) new development applications, 2) new connections to a utility system, 3) the issuance of building permits, and 4) enforcement of agreements; as appropriate in each individual circumstance. Fee Paqe Sewer Availability Charge (SAC) 8 & 11 Sanitary Sewer Trunk Connection Charge (SCC) 11 Water Supply & Storage 8 & 11 Water Meter 8 & 13 Treatment Plant Charge 8 & 11 Plumbing Permits 9 Building Permits 8 & 10 Trunk Oversize Charges Sanitary Sewer 11 Water Main 11 Storm sewer 11 Lateral Charges Sanitary Sewer 11 Water Main 11 Storm Sewer 11 Sewer permit - new or repair of existing 13 Water permit - new or repair of existing 13 29 i! 1 MINNEAPOLIS/ST. PAUL METRO AREA Maple Grove, MN $2726 Eagan, MN $34.25 Cottage Grove, MN $34.88 Brooklyn Park, MN $35.20 Rosemount, MN $37.58 Spring Lake Park, MN $38.33 Oakdale, MN $39.58 Eden Prairie, MN $40.19 Ramsey, MN $41.47 Shakopee, MN $42.81 Anoka, MN $44.38 Hopkins, MN $44.41 Champlin, MN $45.82 Minnetonka, MN $46.97 Fridley, MN $47.23 Richfield, MN $50.65 Columbia Heights, MN $52.70 Forest Lake, MN $53.32 Falcon Heights, MN $56.02 Mendota Heights, MN $56.41 Victoria, MN $56.52 Prior Lake, MN $62.20 Robbinsdale, MN $62.62 West St. Paul, MN $68.21 Mahtomedi, MN $68.29 Waconia, MN $69.53 Minneapolis, MN $71.64 New Hope, MN $76.81 Orono, MN $83.15 $0.00 $24.00 $48.00 $72.00 $96.00 $120.00 II 37 www.ae2s.com I www.ae2snexus.com �opynghiloll,ff,ALS All !:.,do,I,,.:.�. Agenda Information Memo November 30, 2015 Eagan City Council Meeting PUBLIC HEARING C. Oakbrooke 8th Addition Easement Vacation Action To Be Considered: Close the public hearing to vacate public drainage and utility easements on Lots 1 & 2, Block 1, Oakbrooke 8th Addition, and continue action to coincide with future City Council consideration of the Oakbrooke 9th Addition final plat. Facts: ➢ On October 27, 2015, City staff received a petition from Lars Byrlev, property owner of Lots 1 and 2, Block 1, Oakbrooke 8th Addition, requesting the vacation of existing public drainage and utility easements on these properties, south of Deerwood Drive and east of Johnny Cake Ridge Road, in central Eagan. ➢ The easements were dedicated with the Oakbrooke 8th Addition as standard drainage and utility easements adjacent to property lines. ➢ The purpose of the request is to allow the final subdivision and recording of a final plat of the property for the proposed Oakbrooke 9th Addition. The vacation of the easements would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ The final plat of Oakbrooke 9th Addition will address and incorporate all necessary public drainage and utility easements on this property. The approval of the plat for Oakbrooke 9th Addition will be scheduled for Council consideration at a future City Council meeting. ➢ All notices have been published in the legal newspaper and sent to all potentially affected and/or interested parties for comment prior to the public hearing. No objections have been received to date. ➢ This vacation request has been reviewed by Public Works (Engineering Division) staff and found to be in order for favorable Council action to coincide with consideration of Oakbrooke 9th Addition. Attachments (2) PHC-1 Location Map PHC-2 Legal Description Graphic I �M LONE OAK RD. - m 0- z Y EASEMENT VACATION . LOCATION DEERWOOD DR. - m DIFFLEY RD. 30 O Z Y O J_ FL CITY OF EAGAN Proposed Drainage & Utility Easement Vacation City of Evan Lots 1 & 2, Blk. 1, Oakbrooke 8th Add. NORTH No Scale Je - ® I I I I Williams Brothers Pipeline Easement i Doc.1317835 i ' 1 I / / \ Oew Description of Drainage & Utility easement to be vacated: All of the westerly 5.0' drainage & utility easement over Lot 1, Blk 1, Oakbrooke 8th ' Addition, Dakota County, Minnesota, lying north of the south 10.0' of said Lot 1 and, ' south of the southerly line of Williams Brothers Pipeline easement, Document # 1317835 And: Description of Drainage & Utility easement to be vacated: All of the easterly 5.0' drainage & utility easement over Lot 2, Blk 1, Oakbrooke 8th Addition, Dakota County, Minnesota, lying north of the south 10.0' of said Lot and south of the southerly line of Williams Brothers Pipeline easement, Document # 1317835 qNityflap Proposed Drainage & Utility Easement Vacation Lots 1 & 2, Block 1, Oakbrooke 8th Addition Exhibit A Engineering Division Agenda Information Memo November 30, 2015, Eagan City Council Meeting NEW BUSINESS A. Interim Use Permit — Larry Wittwer Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) an Interim Use Permit to allow parking of two commercial vehicles in a residential zoning district on property at 4785 Erik's Boulevard, legally described as Lot 9, Block 4, Twin View Manor, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ The Wittwer's have lived at this property since 1971 and operates a business (L&L Welding) from home. ➢ The applicant is proposing storage of two services trucks on the driveway of this residential property. The trucks are too large to fit inside the garage. ➢ In 2008, and Interim Use Permit was approved for a 7 -year term permitting the commercial vehicle storage on this property. ➢ Renewal of the IUP for another term of 7 years is requested by the applicant. ➢ The City Code does not permit commercial vehicles to be stored in a residential zoning district. The Interim Use Permit is a mechanism whereby a reasonable use may be permitted on a temporary basis as deemed appropriate by the City Council. ➢ The APC held a public hearing on November 24, 2015 and they did recommend approval . Issues: ➢ One letter of objection has been submitted citing the visual impact and noise and odors from operation of the trucks are incompatible with the residential neighborhood. ➢ The APC added a condition of approval regarding the commercial vehicles idling. 60 -Day Agency Action Deadline: ➢ December 20, 2015 Attachments: (3) NBA -1 Location Map NBA -2 Planning Report NBA -3 Report Exhibits _iZ `f y / V • • • o � . CL r ,, OP LL 0 13 .I ,. CL _LO N° �ee mm INA FAR mill Immill I oil loss .� �� .. ... r� _. •, erg Ell ,r,- �� l�►� . � X111/ ,. .� ► �.� /�► EllaiSEEM �• � 111►� -♦ ■ . ��►�,,: � �■rr no MENMEWwiffNMI0.0 NO• aY o � � eV N° �ee .� �� .. ... r� _. •, erg ,r,- �� l�►� . � X111/ ,. .� ► �.� /�► 1� �• � 111►� -♦ ■ . ��►�,,: � �■rr PLANNING REPORT CITY OF EAGAN REPORT DATE: November 17, 2015 APPLICANT: Larry Wittwer PROPERTY OWNER: Larry Wittwer REQUEST: Interim Use Permit LOCATION: 4785 Erik's Boulevard CASE: 33 -IN -03-10-15 HEARING DATE: November 24, 2015 APPLICATION DATE: October 21, 2015 PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: LD, Low Density Residential ZONING: R-1, Single Family Residential SUMMARY OF REQUEST Larry Wittwer is requesting approval to renew an Interim Use Permit to allow parking of two commercial vehicles in a residential zoning district on property at 4785 Erik's Boulevard, legally described as Lot 9, Block 4, Twin View Manor in the NE'/4 of Section 33. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50 Subdivision 6C states: The Council may issue interim use permits for an interim use of property if: 1. The use is deemed to be temporary in light of the Comprehensive Guide Plan designation for the property site on which the use is located and the use conforms to the bulls and performance standards of the zoning regulations herein; 2. The date or event that will terminate the use can be identified with certainty; 3. Permission of the use will not impose additional costs on the public if it is necessary for the public to take the property in the future; and 4. The user agrees to any conditions that the Council deems appropriate for permission of the use; and 5. The use meets the standards set forth in the zoning regulations herein governing conditional use permits. Planning Report — Larry Wittwer (4785 Erik's Blvd.) November 24, 2015 Page 2 6. The city determines that the property is in compliance with City Code. City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Planning Report — Larry Wittwer (4785 Erik's Blvd.) November 24, 2015 BACKGROUND/HISTORY The property was platted in 1958 and the existing home was constructed in 1971. The applicant is the original owner of the home. In 2008, the garage was expanded to three stalls pursuant to setback variance. The commercial vehicles are proposed to be stored on the driveway, not within the garage. The Interim Use Permit is a mechanism in the City Code that allows the City to consider uses not ordinarily permitted in a zoning district on a temporary basis. An Interim Use Permit allowing storage of the commercial vehicles at this property was approved in 2008 for a 7 -year term which expired November 1, 2015. The current request to renew the IUP was submitted prior to that expiration date. EXISTING CONDITIONS The lot is 28,035 sq. ft. in area and contains an existing single-family home with an attached garage. The subject site is a corner lot, located on the northwest corner of Erik's Boulevard and Dolores Lane. Driveway access is from Erik's Boulevard. The driveway is surfaced with concrete. SURROUNDING USES The subject property is surrounded by single family residential uses. EVALUATION OF REQUEST Compatibility with Surrounding Area — Outside storage of commercial vehicles is not permitted within residential zoning districts. However, the purpose of the Interim Use Permit is to allow a reasonable use of property for uses not specifically permitted in a zoning district on a temporary basis as deemed appropriate by the City Council upon recommendation of the Advisory Planning Commission. A letter of opposition (attached) has been received citing objection to the IUP due to the negative visual impact, noise and odors from the truck operation and that the trucks are incompatible with the residential neighborhood. Proposal — This specific proposal involves outside storage of two commercial vehicles. The Applicant has owned the property since 1971 and operates his business (L&L Welding, Inc.) from home. The Applicant has two service trucks which are stored outside on the driveway. Term — The Applicant requested a 7 -year term for this Interim Use Permit. The City Council discussed the storage of commercial vehicles on this property in 2005, and at that time the expectation was that the vehicles would be removed from the property upon Mr. Wittwer's retirement, which was anticipated to be within "about 2 years." In 2008, Mr. Wittwer expected Planning Report — Larry Wittwer (4785 Erik's Blvd.) November 24, 2015 Page 4 to continue working for several more years. As noted in the Applicant's current submittal letter, health considerations have "taken a financial toll" on the family and resulted in delayed retirement. Hence, the request to renew the IUP for another 7 -year term. Evaluation — The Interim Use Permit may allow a use not otherwise permitted, on a temporary basis and subject to conditions identified in the permit. The Council may impose reasonable conditions deemed necessary to mitigate anticipated adverse impacts associated with the uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. Examples of such conditions may include enhanced landscaping to visually screen the storage area, or limitations on the acceptable hours of operation for the commercial vehicles. The acceptability of the proposed 7 -year term is also a policy matter, and may be modified by City officials. SUMMARY/CONCLUSION Larry Wittwer is requesting approval of an Interim Use Permit to allow parking of commercial vehicles in a residential zoning district for a term of seven years on property at 4785 Erik's Boulevard. The commercial vehicles are proposed to be parked on the driveway. An adjacent neighbor has submitted a letter in opposition to the request. ACTION TO BE CONSIDERED To recommend approval of an Interim Use Permit to allow parking of two commercial vehicles in a residential zoning district for a term of seven years on property located at 4785 Erik's Boulevard. If approved, the following conditions should apply: The Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the City, and proof of recording shall be submitted to the City. 2. The permit shall terminate on November 30, 2022. 3. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 4. 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Larry Wittwer Applicant Name: Larry Wittwer Location: 4785 Erik’s Blvd Application: Interim Use Permit File Number: 33-IN-03-10-15 City Planner Ridley introduced this item and highlighted the information presented in the City Staff report dated November 17, 2015. Applicant Larry Wittwer stated he was a veteran of the Vietnam war dealing with the effects of Agent Orange and at 70 years old he wants to keep working to keep his mind occupied. He also commented on how he regularly helps his neighbors and has done work for the City, as well. Member Piper asked the applicant if his operation is 24/7 and do the tucks need to warm up before he can drive them. Mr. Wittwer said he does provide service 24/7 when necessary but that his diesel trucks do not need to warm up any more than someone’s car. Member Dierkes stated he visited the site and neighborhood and noticed a large truck parked at the end of a long driveway at the north end of Erik’s Boulevard and asked if that was one of the two commercial vehicles subject to this request. Mr. Wittwer stated that was one of his trucks and he sometimes parks it there. Chair Filipi opened the public hearing. Linda Wittwer stated after hours operations are infrequent. She also commented that her husband is a hard worker and a prostate cancer survivor. Judy Mundahl, 4795 Erik’s Blvd, stated the Wittwer’s are wonderful neighbors and that she is not disturbed by the operation. Dave Allen, 4779 Richard Lane, stated he has never heard any unusual noises from Mr. Wittwer’s operation. Gordon Byers, 4825 Erik’s Blvd, stated he has no complaints or problems with the Wittwer commercial operation. Nancy Strom, 4755 Erik’s Blvd, stated Larry and Linda are a nice addition to the neighborhood and that this commercial vehicle storage should be granfathered in. There being no further public comment, Chair Filipi closed the public hearing and turned the Advisory Planning Commission November 24, 2015 Page 3 of 12 discussion back to the Commission. Member Vanderpoel stated 14 years isn’t interim. Member Piper suggested adding a condition to limit the amount of time the trucks are allowed to idle to address the concern of the neighbor in opposition. Member Weimert agreed and suggested a limit of 5 minutes. Member Vanderpoel moved, Member Piper seconded a motion to recommend approval to allow parking of two commercial vehicles in a residential zoning district, subject to the following modified conditions: 1. The Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the City, and proof of recording shall be submitted to the City. 2. The permit shall terminate on November 30, 2022. 3. The interim use permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. The interim use permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. 4. This permit approves the outside storage for two commercial vehicles, which shall be located as shown on the approved site plan. 5. The commercial vehicles are not allowed to idle for more than 5 minutes. All voted in favor. Motion carried 7-0. From:k weinzetl To:Julie Strid Cc:Linda Wittwer Subject:L & L Welding Trucks Date:Monday, November 30, 2015 6:57:15 AM Dear City of Eagan: We live immediately north of Linda and Larry Wittwer. Our address is 4775 Eriks Blvd. We do not have a problem with them having their trucks at their home. Please consider this as you make your decision regarding the trucks. Sincerely, Kathi and Joe Weinzetl 4775 Eriks Blvd. k weinzetl <jweinzetl@hotmail.com> November 30, 2015 6:55 AM To: "jstride@cityofeagan.com" <jstride@cityofeagan.com> Cc: Linda Wittwer <Iwittwer@msn.com> L & L Welding's Trucks Dear City of Eagan We live immediately north of Linda and Larry Wittwer. Our address is 4775 Eriks Blvd. We do not have a problem with them having their trucks at their home. Please consider this as you make your decision regarding the trucks. Sincerely, Kathi and Joe Weinzetl 4775 Eriks Blvd. Eileen <eileenmassie@ comcast. net> November 19, 2015 7:28 AM To: twit°(.veer@msn.com Letter to city Morning Linda I just wanted to let you know I sent an email last night to that Pam at the city... I stated we have no issues with renewing your permit for the trucks. I hope it helps! Good luck Eileen Massie Sent from my iPhone From: Julie Lebeiss jlebeis@centurylink.net Subject: Larry & Linda Wittwer Valued neighbors Date: Today at 3:26 PM To: APC@cityofeagan.com To Whom it may concern: Doug & Julie Lebeis 4844 Eriks Blvd. Eagan, MN 55122 My name is Julie A. Lebeis, I have been a resident of Eagan 40 years. I have seen a lot of change in those 40 years and mostly for the better. My neighbors of 20+ years are worried that their permit is not going to be renewed for his truck being at his residence in which he was granted the permit 7 years ago for, but it has expired. I have raised 3 kids here at 4844 Eriks Blvd, did babysitting at my home & never but never have had a problem with Larry and Linda's work truck being at their home. The man is self employed and this is how he makes his living. The work truck has never been a bother to us, we turn in on Delores all the time and have never encountered a problem. Linda and Larry are the first people to offer help if someone needs it. Lets give them some help and let him finish out his working career with being able to use his work vehicle from home and please renew his permit which he was granted once already. As Senior citizens who are still in the workforce lets commend them and try to keep life as simple on them as possible. Thank you for consideration. Julie A. Lebeis Sent from my Pad Linda Wittwer <Iwittwer@msn.com> November 30, 2015 3:00 PM To: Linda Wittwer Fwd: Larry's Trucks Begin forwarded message: From: Linda Wittwer <Iwittwer@msn.com> Subject: Fwd: Larry's Trucks Date: November 30, 2015 11:07:55 AM CST To: Linda Wittwer <Iwittwer@msn.com> Begin forwarded message: From: Mary Reisdorfer <mrbreis@yahoo.com> Subject: Larry's Trucks Date: November 29, 2015 11:25:27 PM CST To: Linda Wittwer <Iwittwer@msn.com> Reply -To: Mary Reisdorfer <mrbreis@yahoo.com> To whom it may concern The City of Eagan: I have lived at 1415 Dolores Ln. for 21+years. Larry and Linda Wittwer have been neighbors for all of those years. They keep two trucks on their property which they use for their business. These trucks are NOT large semis. They have been a godsend for myself and other neighbors. Larry Wittwer has given his time and has saved me more that a few times when I have been in difficulties. Larry has done work for me for free, and if he and his trucks had not been there I would have had to pay for those services. His generous donation of time and equipment have saved me a lot of money. I have no idea how many neighbors he has helped, but I know there have been others he helped as he did me. In my opinion Larry should R e permitted to keep these trucks on his property. It is my understanding that it would inconvenience his business greatgly to keep the trucks at another location. They would not be immediately available for him to continue to help those neighbors in need either. Mary R Reisdorfer 11/29/15 Agenda Information Memo November 30, 2015, Eagan City Council Meeting NEW BUSINESS B. Rezoning And Final Plat — Engel Addition Actions To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Rezoning from A, Agricultural, to LB, Limited Business, upon approximately 1 acre located at 3265 Lexington Ave S. To approve (or direct preparation of Findings of Fact for Denial) a Final Plat (Engel Addition) of approximately 1 acre located at 3265 Lexington Ave S. Required Vote For Approval: ➢ Rezoning—At least three votes Facts: ➢ The subject property is zoned A (Agricultural) and is developed with a single family home, built in 1957. ➢ The 1 acre property is unplatted and is at the corner intersection of Lexington Ave (CSAH 43) and Northwood Parkway. ➢ The City requires platting of the property prior to issuance of a Building Permit. ➢ The Rezoning request from A to LB (Limited Business) will allow the single family home to be utilized as an office building. ➢ The proposed Final Plat (Engel Addition) will allow future building permits to be issued for this property. ➢ The Advisory Planning Commission held a Public Hearing on the proposed Rezoning on November 24, 2015 and did recommend approval. Issues: None 60 -Day Agency Action Deadline: December 19, 2015 Attachments: (3) NBB-1 Location Map NBB-2 Planning Report NBB-3 Report Exhibits LO T O T 1 L6 O a �z 00%4 Wo 0 a� W C C N N C 0 O N v v v m o r^� v d a a m a U z z v d e ® o d m m LO o m IL a c� 0 0 0 3511 R 7Ni � 0 O �S - 0- vCL ci LL S O �S M a 210 VI8WOl00 QN%gGGG I O SIRS b G o N W ^^ U N O O� Y U O am -3AHNOlONIX-1)=64:ON=CJVOJI.UN 3= _ -. K.-...,.,.,.... .,w,.....,..�..... _:.,.>,._.,,.,..,.==.4 .s. _._.. _ ... w ,..3AUNO.L�JNIX3-l-£4<;.ON�O2J 1 b 0 � a y [L. OJ ° 'o 3 3AV30VN3NOMd Hs iao x a] Q K 1 Q. z °NOaI CIR 4G n � 1J ` b N ` INN3a a \. Y 3 0 d a d Iro o e PLANNING REPORT CITY OF EAGAN REPORT DATE: November 16, 2015 APPLICANT: Engel Family Properties LLC PROPERTY OWNER: Same REQUEST: Rezoning and Final Plat LOCATION: 3265 Lexington Ave COMPREHENSIVE PLAN: BP, Business Park ZONING: A, Agricultural SUMMARY OF REQUEST CASE: 10-RZ-05-10-15; 10 -FP -05-10-15 HEARING DATE: November 24, 2015 APPLICATION DATE: October 20, 2015 PREPARED BY: Sarah Thomas The applicant is requesting approval of a Rezoning from A, Agricultural, to LB, Limited Business, for approximately 1 acre located at 3265 Lexington Avenue S. Accompanying the Rezoning request is a proposed Final Plat. The Final Plat is not subject to a public hearing and does not require Advisory Planning Commission action. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subd. 5 states in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The City Council shall not rezone any land or area in any zoning district or make any other proposed amendment to the zoning ordinance without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY The 1 acre property is unplatted. A single family home was constructed on the property in 1957. Planning Report — Engel Addition November 24, 2015 Page 2 EXISTING CONDITIONS The existing house is located at the top of a hill in the center of the property. Elevations range from 921' around the house, to 895' along the west property line. The area immediately around the house is the only flat area on the site. Because the high point is in the center of the property, the site drains in all directions. There is an existing block retaining wall in the Northwood Parkway right-of-way, immediately behind the bituminous trail, approximately 11' tall at its highest point. Several mature trees line the southern and northern portions of the property. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Description of Proposal — The proposed Limited Business zoning is consistent with the Business Park (BP) Guide Plan designation and the proposed reuse of the single family home as an office is consistent with the Limited Business zoning. At this time, the applicant does not propose changes to the exterior of the home and/or redevelopment of the site. Interior improvements will require a Building Permit and off-street parking requirements will apply. The applicant has been made aware of these requirements. Compatibility with Surrounding Area — As identified above, the property is surrounded by a variety of uses, including office. Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan and has recently adopted an Aircraft Noise Zone Overlay District in the land use regulations of the City Code in accordance with the Metropolitan Council's 2030 Transportation Policy Plan, Appendix L (Land Use Compatibility Guidelines for Aircraft Noise). Based on adopted Aircraft Noise Zones, the site is located within the one -mile Noise Buffer. Because the applicant is not subdividing or erecting a new structure, the City Code requirements Existing Use Zoning Land Use Designation North Residential A, Agricultural IND, Limited Industrial East Office/Warehouse/ Manufacturing BP, Business Park BP, Business Park South Residential A, Agricultural O/S, Office Service West Residential/Office/ Showroom PD, Planned Development/BP, Business Park MD, Medium Density/BP, Business Park EVALUATION OF REQUEST Description of Proposal — The proposed Limited Business zoning is consistent with the Business Park (BP) Guide Plan designation and the proposed reuse of the single family home as an office is consistent with the Limited Business zoning. At this time, the applicant does not propose changes to the exterior of the home and/or redevelopment of the site. Interior improvements will require a Building Permit and off-street parking requirements will apply. The applicant has been made aware of these requirements. Compatibility with Surrounding Area — As identified above, the property is surrounded by a variety of uses, including office. Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan and has recently adopted an Aircraft Noise Zone Overlay District in the land use regulations of the City Code in accordance with the Metropolitan Council's 2030 Transportation Policy Plan, Appendix L (Land Use Compatibility Guidelines for Aircraft Noise). Based on adopted Aircraft Noise Zones, the site is located within the one -mile Noise Buffer. Because the applicant is not subdividing or erecting a new structure, the City Code requirements Planning Report — Engel Addition November 24, 2015 Page 3 do not apply; however, if in the future the owner intends to redevelop the property, office uses are considered compatible within the Noise Buffer Zone. Grading/Topography — No grading or tree removal is proposed with this application. Storm Drainage — Storm water from the southern and western portion of this site drain to City Pond DP -13, immediately to the west. The northern and eastern portion of the site drain to Lexington Avenue (CSAH 43), where an existing storm sewer system pipes the water to City Pond DP -3, located at the southeast corner of the USPS facility one-third mile to the north. Modifications to the existing storm drainage system are not proposed with this application. Wetlands — There are no wetlands on site, so wetland protection and management regulations do not apply. Utilities — The existing house is connected to City water. The house does utilize a private septic system, which is in currently failing. Sanitary sewer is not readily available for connection. The property owner is in the process of bringing the septic system up to code. No new connections are proposed with this application. Streets/Access/Circulation — Access to the site is from an existing driveway, onto the southbound Lexington Avenue right turn lane. Lexington Avenue is a four lane divided arterial roadway, under the jurisdiction of Dakota County. This property is limited to right-in/right-out. No access modifications are proposed with this application. Easements/Permits/Right-of-Way — Because the property is adjacent to a County road, the plat is required to be reviewed by the Dakota County Plat commission and approved by the County Board. The Final Plat was submitted for review by the Dakota County Plat Commission. The County comments are provided in an attached exhibit. The Plat Commission's initial review indicated there is adequate right-of-way. However, they have requested the Plat include a restricted access along Lexington Avenue, and a temporary access permit be issued for the existing driveway until the property develops, or safety issues arise. The Plat was revised to reflect these requests. The City review and approval of the plat does not require restricted access as that is a separate property matter to be addressed with the County. Assessments/Connection Charges — At this time, there are no pending assessments on the parcel proposed for re -zoning platting. Future trunk and/or lateral charges will be determined in the future at the time of subdivision or redevelopment using the rates in effect at that time, based on the land use guided in the City's Comprehensive Land Use Plan. Tree Preservation — Tree preservation is not applicable to a rezoning. Compliance with the city's Tree Preservation ordinance will be evaluated upon future subdivision or redevelopment of the site. Parks and Recreation — Park and Trail dedications are not applicable to a rezoning. Future park and trail dedications will be based upon redevelopment of the property. Planning Report — Engel Addition November 24, 2015 Page 4 Financial Obligation — At this time, there are no pending assessments on the parcels proposed for platting. SUMMARY/CONCLUSION In summary, the applicant is requesting approval of a Rezoning from A, Agricultural to LB, Limited Business. The purpose of the proposed Rezoning is to operate an office within the existing single-family home. The proposal does not include redevelopment of the site. The LB zoning district does not have a minimum lot size; thus, the lot meets requirements. The Rezoning is accompanied by a proposed Final Plat to as the property has not previously been platted. ACTION TO BE CONSIDERED To recommend approval of a Rezoning from A, Agricultural to LB, Limited Business, for approximately 1 acre located at 3265 Lexington Avenue S. s� T o O t, Lo r O Oo T T d tm LLT W ._ � 0O N M a r0 Z ;; Z d o d (L v ®Hata i oo k°°,- �/� di BY `/\\/� LLo �LO X N a rn m ` ` Y O ° ° C °®° ®°° °° i� -� ® O 9 LO 0 O 3 511 O plc OAT b ft OAb B 00 11081 � O LL S AA 0 ❑ HOVIOVInIO0 �9Nt909BM�192S3 K TRS b O 4.0 o w 0 Cl) Cl) v/ ❑ 0 U J �R1 _—..-„x...�..,,.,:.3AUq,NOIDNIX l)=E4=0N=OtlO2irk1N , 0--.,.Y.._--. I .:3nV_NO.LJNIX3] a o g1 R i z ffi o. oil Q 0 nlwaRe uR 3AV3OtlN3WOild - E 00 Rs �' Z ONBItI CIR QO >1 VVIN30 3. 1 z = to woes .M o O a m- / C) 2 / 2 ¥) §§ §k / mm CN ata f r�§ s G \ }{\ s .L / r(R 4 LO � 9 a. $�$ \\LO «Ef A ƒG w2�0 §�k 2 d X22 EM a■Q s� B 0 E go •O F g � a 9 • L ��S.E ° �'� S � 8g 'n • g .6 os" ° sad e s 2 s o _ �o g o�E= °!s g a SW= a 3z H! ou ° $E a �F'p a 3c a E5 its a owo 0 3mc a 53 I % E E'B s is 3 a x�0 S 6°"n tl oqS 08 o b sv� a o y Ea ItI z E �.°« � °eo e a g❑g�ggg�" . oe" 10 wi aaa�ss I m:s J� ms =2 x oma a g =E Ys �.�3 �o d uas Sy =SE Sq E on ® a$ mLL m 0 T3 a o u aw=z ss"��dgmwE Bs ug3 Fa 8o =e$�o a=aaE' �e O o � 69 - I LL W • z WU _ - \ ¢Z CZ 'b 'L2 '1 bl 'aaS 10 4/1 35 a41 to a°II '3 ---- ....ON ....ON CZ'9l0{ - _ _ M.66,CZ.005 CZ'9961 - ut ao E _ — — — M1.66•£Z.00S 00'051 — — ' ' e 00'OSl �g `d moo o\n a ° —VlIM9AV M010MIX.77 \' 0 0 0 -62198 pl 'oo..°O0 ad luawaa*3 I u Y u �i RIIIIlO D afi ul°�0 'Lloyy6lN-_ ih ms= iaad° 00.091 r ________________ or 3I `s� masa I I p hn °\ I m it N N i i o" I mca: I I I `I V N IxN.a,I I I I I vs — I I Fps —1 vos L__ _ 3.60.U.00N 00'054 w � � i i , Written Narrative Describing This Request: 3265 Lexington Ave. South, Eagan MN 55123 PID #10-01000-75-020 The Comprehensive Guide Plan designates the subject property as BP- Business Park (source, Comprehensive Plan Land Use Map Adopted by Eagan City Council April 6, 2010 and found on-line at http://www.cityofeagan.com/images/CommunityDevelopmentILandUseMap 2030 20 15.pdf)• The zoning classification for said property is currently A -Agricultural, this proposal is for rezoning to LB- Limited Business. Upon approval, we propose changing this previously residential building into an office space for rental to Engage Health, Inc., a local small business that works in the area of consulting and market research, specifically in rare diseases. We are planning to bring the septic system up to code, and complete interior and exterior modifications to bring the property into compliance with ADA standards. The timing of this work is that we plan to move forward as soon as approval is given to do so. No changes are planned to the footprint of the structure; interior walls will be moved to increase accessibility and exterior changes will be cosmetic and consistent with the theme of increasing accessibility. The land use will remain as -is, comprised of a parking area and outside yard for the small office. Plans are being developed for requisite parking, which will include the appropriate number of handicapped spots for ADA compliance, and will comply with all guidance regarding setbacks. The surrounding properties are zoned and in use as such; • To the immediate north and south are individual buildings currently zoned A - Agricultural, and in use as single family residences. These are both similar to the said property in that they are designated in the Comprehensive Plan for BP - Business Park. • To the immediate east across Lexington Ave, the property is zoned and is in use as BP -Business Park. • To the west and northwest is a PD- Planned Development; the land to the northwest within the PD is in use as a multifamily residential property. Written Narrative Addressing Specific Questions: 3265 Lexington Ave. South, Eagan MN 55123 PID #10-01000-75-020 • Impact of rezoning on surrounding property and land use: The impact of the proposed changes are positive to the surrounding property and land use as it will change the property to the land use envisioned in the Comprehensive Guide Plan. Use as a small office will be the least intrusive option for surrounding properties that have not yet transitioned from A -Agricultural to BP -Business Park. • Impact of rezoning on subject property: The impact of the proposed changes are positive to the subject property as it will fully utilize the property to its highest and best use as envisioned in the Comprehensive Guide Plan. • Impact of Rezoning on City Services (sewer, water, storm water run-off and roads): There will be no impact of the rezoning to City Services; sanitary sewer service will continue into a septic system which will be upgraded, the building footprint is not changing so there will be no change to the amount of impervious surface and therefore no impact to storm water run-off. The office capacity is expected to be only 10 persons at any one time, which will negligibly change the use on roads and water volume. • Does the requested land use proposed by rezoning result in better use of the land? Explain: The proposed rezoning from A -Agricultural to LB -Limited Business does result in better use of the land as the proposed changes will change the land use to a business use as envisioned in the Comprehensive Guide Plan. The change will also match contemporary land use in the surrounding area. C O U N T Y Dakota County Surveyor's Office Western Service Center 14955 Galaxie Avenue • Apple Valley, MN 55124 952.891-7087 Fax 952.891-7127 • www.co.dakota.mn.us November 6, 2015 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: ENGEL ADDITION The Dakota County Plat Commission met on November 2, 2015, to consider the preliminary plat of the above referenced plat. The plat is adjacent to CSAH 43, and is therefore subject to the Dakota County Contiguous Plat Ordinance. The proposed plat is currently a single family home (zoned agricultural) and planned to be rezoned to BP - Business Park. Access spacing guidelines are % mile full and 1/8 mile restricted access for a 4 -lane divided roadway. The existing access is a right-in/right-out only access located off of CSAH 43 (Lexington Avenue), which does not meet the access spacing guidelines. The current access is located approximately 100 feet from the Northwood Parkway/CSAH 43 intersection and is located in a turn lane. The Plat Commission is requiring access restriction along all of CSAH 43 and will require a temporary access permit for the existing driveway access. The temporary access will be allowed until redevelopment of the property in the future occurs or other safety concerns. The Plat Commission has approved the preliminary and final plat, provided that the described conditions are met, and will recommend approval to the County Board of Commissioners when the plat is submitted in signed mylar form. Mylars should be submitted to the County Board within one year of the Plat Commission's final approval. Traffic volumes on CSAH 43 are 19,500 ADT and are anticipated to be 27,000 ADT by the year 2030. These traffic volumes indicate that current Minnesota noise standards for residential units could be exceeded for the proposed plat. Residential developments along County highways commonly result in noise complaints. In order for noise levels from the highway to meet acceptable levels for adjacent residential units, substantial building setbacks, buffer areas, and other noise mitigation elements should be incorporated into this development. No work shall commence in the County right of way until a permit is obtained from the County Transportation Department and no permit will be issued until the plat has been filed with the County Recorder's Office. The Plat Commission does not review or approve the actual engineering design of proposed accesses or other improvements to be made in the right of way. Nothing herein is intended to restrict or limit Dakota County's rights with regards to Dakota County rights of way or property. The Plat Commission highly recommends early contact with the Transportation Department to discuss the permitting process which reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, medians, etc. Please contact Gordon McConnell regarding permitting questions at (952) 891-7115 or Todd Tollefson regarding Plat Commission or Plat Ordinance questions at (952) 891-7070. Sincerely, Todd B. Tollefson Secretary, Plat Commission c: Advisory Planning Commission November 24, 2015 Page 4 of 12 B. Engel Addition Applicant Name: Engel Family Properties LLC Location: 3265 Lexington Ave Application: Rezoning File Number: 10-RZ-05-10-15 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated November 16, 2015. Applicant Patty Engel provide a brief summary of her business, her desire to stay in Eagan and her excitement to remodel and reuse the existing single family home. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Piper questioned whether the septic system compliance was necessary regardless of the Rezoning application. Planner Thomas stated the compliance was necessary and the owner has been working with the Building Inspection staff. Member Piper moved, Member Sagstetter seconded a motion to recommend approval of a Rezoning from A, Agricultural, to LB, Limited Business. All voted in favor. Motion carried 7-0. Agenda Information Memo November 30, 2015, Eagan City Council Meeting NEW BUSINESS C. Conditional Use Permit — Quality Sign Solutions Actions To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Conditional Use Permit to allow a 27 -foot tall, 115.52 square foot pylon sign on property located at 1915 Plaza Drive, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ The subject property is zoned LB (Limited Business). ➢ The site is presently occupied by a 19,000 SF office building constructed in 2004. ➢ The property is surrounded by PD (Planned Development) parcels with single-family to the south and east, office/service uses to the north, and freeway to the west. ➢ The proposed pylon sign meets City Code requirements. ➢ The Advisory Planning Commission held a Public Hearing on November 24, 2015 and is recommending approval. Issues: None 60 -Day Agency Action Deadline: December 19, 2015 Attachments: (3) NBC -1 Location Map NBC -2 Planning Report NBC -3 Exhibits I PLANNING REPORT CITY OF EAGAN REPORT DATE: November 2, 2015 APPLICANT: Quality Sign Solutions CASE: 32 -CU -10-10-15 HEARING DATE: November 24, 2015 PROPERTY OWNER: DGA Real Estate LLC APPLICATION DATE: October 20, 2015 REQUEST: Conditional Use Permit LOCATION: 1915 Plaza Drive COMPREHENSIVE PLAN: O/S, Office/Service ZONING: LB, Limited Business SUMMARY OF REQUEST PREPARED BY: Mary Granley The applicant is requesting approval of a Conditional Use Permit for a pylon sign upon property located at 1915 Plaza Drive, legally described as Lot 1, Block 1, Manley Plaza. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Planning Report — Quality Sign November 24, 2015 Page 2 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY The property was platted and a building permit approved for the construction of a two-story office building in 2004 under the Limited Business zoning district. A 30' temporary MNDOT easement for grading the I35E exit ramp in the 1980's expired in 1984. EXISTING CONDITIONS A 19,000 SF office building was constructed with the original development of the 2.49 acre parcel in 2004. A single driveway access to the site is located on Plaza Drive. A 5' high Manley Plaza monument sign is placed within a landscape bed of plants and flowers on the south side of the driveway access. Only properties with freeway frontage are allowed two free-standing signs (one monument and one pylon). SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Planning Report — Quality Sign November 24, 2015 Page 3 EVALUATION OF REQUEST Compatibility with Surrounding — A pylon sign is a conditional use in the LB zoning district. The proposed sign appears compatible with the surrounding properties and existing uses. Proposal — The applicant is requesting a CUP for a pylon sign. The proposed sign is 27' in height. The sign face will have two panels, a business name panel measuring 60 SF in area, and a dynamic panel measuring 55.6 SF in area. The total proposed pylon sign area is 115.52 SF. (The sign exhibit includes a comment that the pylon sign cabinet size is 115.8 SF. This measurement should be revised to show the actual dimensions.) The single, steel -pole of the sign is proposed to be painted blue to match the background of the business naive sign panel. The doubled -faced business name sign panel is constructed of an aluminum cabinet and frame with LED internally illuminated polycarbonate pan faces. The double-faced Watchfire Brand dynamic color message center is subordinate in size to the business name panel. Sign Ordinance — All ordinance requirements appear to be met. The sign face size proposed is less than the City Code allowance of 125 square feet in area and the setback standards of 10 feet are met. City Code states that a dynamic display may not change or move more often than once every 1 minute. Setbacks — The pylon exceeds the 300' pylon spacing requirement, with the proposed pylon measuring 580' from any other pylon measured on the same side of the freeway. Landscaping — Four blue chip ground Juniper with a 6' diameter spread is proposed at the base of the sign. SUMMARY/CONCLUSION The applicant is requesting approval of a Conditional Use Permit for a pylon sign. The sign will be 27 feet tall with an overall face area of 115.52 square feet. The proposed sign appears to satisfy ordinance standards. Because the subject site has freeway frontage, two free-standing signs are allowed. Existing Use Zoning Land Use Designation North Office/Service PD, Planned Development O/S, Office/Service South Fire Station Single -Family Homes PF, Public Facilities PD, Planned Development QP, Quasi-Public/Institutional LD, Low Density East Single -Family Homes PD, Planned Development LD, Low Density West Interstate Hwy 35E EVALUATION OF REQUEST Compatibility with Surrounding — A pylon sign is a conditional use in the LB zoning district. The proposed sign appears compatible with the surrounding properties and existing uses. Proposal — The applicant is requesting a CUP for a pylon sign. The proposed sign is 27' in height. The sign face will have two panels, a business name panel measuring 60 SF in area, and a dynamic panel measuring 55.6 SF in area. The total proposed pylon sign area is 115.52 SF. (The sign exhibit includes a comment that the pylon sign cabinet size is 115.8 SF. This measurement should be revised to show the actual dimensions.) The single, steel -pole of the sign is proposed to be painted blue to match the background of the business naive sign panel. The doubled -faced business name sign panel is constructed of an aluminum cabinet and frame with LED internally illuminated polycarbonate pan faces. The double-faced Watchfire Brand dynamic color message center is subordinate in size to the business name panel. Sign Ordinance — All ordinance requirements appear to be met. The sign face size proposed is less than the City Code allowance of 125 square feet in area and the setback standards of 10 feet are met. City Code states that a dynamic display may not change or move more often than once every 1 minute. Setbacks — The pylon exceeds the 300' pylon spacing requirement, with the proposed pylon measuring 580' from any other pylon measured on the same side of the freeway. Landscaping — Four blue chip ground Juniper with a 6' diameter spread is proposed at the base of the sign. SUMMARY/CONCLUSION The applicant is requesting approval of a Conditional Use Permit for a pylon sign. The sign will be 27 feet tall with an overall face area of 115.52 square feet. The proposed sign appears to satisfy ordinance standards. Because the subject site has freeway frontage, two free-standing signs are allowed. Planning Report — Quality Sign November 24, 2015 Page 4 ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit for a pylon sign located at 1915 Plaza Drive. If approved the following conditions shall apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The height of the sign shall be a maximum of 27 feet. 3. A Building Permit, with engineered drawings, is required prior to installation of the new sign. 4. An administrative Sign Permit is required prior to installation of the new sign. 5. The pylon sign shall not exceed the dimensions as indicated on the sign exhibit received October 20, 2015. 6. The dynamic sign messaging shall not change more often than once per minute. 7. The sign exhibit shall be revised to correct the pylon sign square footage to be 115.52 square feet. 8. The pylon sign shall comply with all Sign City Code requirements. 9. Landscaping around the base of the pylon shall be installed by June 1, 2016 according to the Landscape Plan received Nov. 4, 2015. will jr, VIA W-4 :®nom; ;-ate mv Weei OMAN= ARISISINUM a—IT Mead and I rk SHwill 10"I :Wl Athl c a Park ■11111.11®� , rr , °i,1 � ��`�,�I ,+�� 'rr ?ril now �'■ �_ � ��,�� ,1111 milli V 11 ERR willSEEN � ��®11111 i �� " '� ®� �'I`.sI=<✓��j'r po .y'aee a Ridgecl.l. mill 0 Park Lebanon Hills Regional Park I Mum, === . �r .. � jos•-� 'tNlortdaae (' Quality { Sign ' yr R PylonplacementSolutions • �"� 18. 27'-0' L--- 10'-3" Steel 12"dia upright250wall section modular 30.2 Painted PMS 308 4000 PSI Concrete 2.4 cubic yds 12'-0" 2--0' + PMS 308c face bkgd, white copy & border D/F alum, cabinet & framing Polyvcarbonate pan faces Internally illunminated with Sloan Brand LED Font: Caston open face PMS 308C All surface Watchfire Brand 19mm color message center OVERVIEW Blue chip ground juniper Up to d' dia. spread Sign cabinets Blue chip ground juniper Up to 6' dia. spread } A } Total sq, ft. 11 5.8 2--0' + PMS 308c face bkgd, white copy & border D/F alum, cabinet & framing Polyvcarbonate pan faces Internally illunminated with Sloan Brand LED Font: Caston open face PMS 308C All surface Watchfire Brand 19mm color message center OVERVIEW Blue chip ground juniper Up to d' dia. spread Sign cabinets Blue chip ground juniper Up to 6' dia. spread f:'7 A Si,uadd�r � � _� �p< I. '`} LANDSCAPE PLANS6 udons �_. Sen Ip. ® •_ aiM1 Ins } Scale 1X=1' -W } 36'dia x9'-3' 9' S t1, � {;t , p y' .3r_0•' f:'7 A Si,uadd�r � � _� �p< I. '`} LANDSCAPE PLANS6 udons �_. Sen Ip. ® •_ aiM1 Ins .:U i'y S®1IJtio67S Identify ® Inform * impact October 19, 2015 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Conditional Use Permit — Written Narrative -- Wintrust Mortgage Describe the request and proposal including: 1. Property Address: 1915 Plaza Drive Eagan, MN 55122; PID: 10-47265-01-010 2. Location: Proposed sign to be located on the grassy area betweeen the interstate 35E fence/property line and the parking lot curb near the Southwest Corner of the building. 3. Zoning Classification: Commercial -Preferred 4. Existing Land uses on subject pro erty: Manley Plaza is an office building. 5. Surrounding Property Zoning and uses: A. North/Northeast: Office building (Dentist), zoned commercial preffered B. South: Fire Station South and residential toward the South and West C. East: Residential D. West: Interstate 35E 6. What you want to do: Fabricate and install 27' tall pylon sign to increase awareness/advertise Wintrust Mortgage. When you want to complete it: We would start fabrication immediately upon receiving city permit(s), completion time 4-6 weeks from. permit. Project details: The pylon sign is 27' tall and double sided; it will have a 5' x 12' LED illuminated cabinet with the "Wintrust Mortage" logo/copy. It also has 5'5" x 10'3" full color LED message cetner to display changeable copy. Thank you for your help and time. Please call or email with any questions. V&�Meyer Quality Sign Solutions 715-781-3102. Jason.meyer@qualitysignsolutions.com Quality Sign Solutions, 834 Prairie Meadows Drive, Hudson, WI 54016 a I 715-781-3102—dir 877 -780 -5082 -fax NARRATIVE Advisory Planning Commission November 24, 2015 Page 5 of 12 C. Quality Sign Solutions Applicant Name: Quality Sign Solutions Location: 1915 Plaza Drive Application: Conditional Use Permit File Number: 32-CU-10-10-15 City Planner Ridley introduced this item and highlighted the information presented in the City Staff report dated November 2, 2015. Applicant Jason Meyer stated he was available for questions. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Piper moved, Member Weimert seconded a motion to recommend approval of a Conditional Use Permit for a pylon sign, subject to the following modified conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The height of the sign shall be a maximum of 27 feet. 3. A Building Permit, with engineered drawings, is required prior to installation of the new sign. 4. An administrative Sign Permit is required prior to installation of the new sign. 5. The pylon sign shall not exceed the dimensions as indicated on the sign exhibit received October 20, 2015, as revised. 6. The dynamic sign messaging shall not change more often than once per minute or as modified by any future change to the Sign Ordinance. 7. The sign exhibit shall be revised to correct the pylon sign square footage to be 115.52 square feet. 8. The pylon sign shall comply with all Sign City Code requirements. 9. Landscaping around the base of the pylon shall be installed by June 1, 2016 according to the Landscape Plan received Nov. 4, 2015. All voted in favor. Motion carried 7-0. Agenda Information Memo November 30, 2015, Eagan City Council Meeting NEW BUSINESS D. Planned Development Amendment — New Bohemia Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Conditional Use Permit to allow an outdoor patio on property located at 1278 Town Center Drive, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ New Bohemia is requesting approval of a Conditional Use Permit (CUP) to allow outdoor patio dining in conjunction with a full service restaurant. ➢ The subject site is an existing multi -tenant commercial building located at 1278 Town Center Drive. ➢ The former restaurant utilized the rear patio; however, the applicant intends to add a patio area in front of the building as well. ➢ The scale of the use requires a CUP. ➢ The proposed patio areas meet City Code requirements. ➢ The Advisory Planning Commission held a Public Hearing on November 24, 2015 and the APC did recommend approval. Issues: None 60 -Day Agency Action Deadline: January 3, 2016 Attachments: (3) NBD-1 Location Map NBD-2 Planning Report NBD-3 Report Exhibits = AM • • � .� — IT, `� , 1. 1. AMR CD ® ,.awl PER rm IIA ► i� • • 1 irMit®®io�r �i�►i.�� J 11. �weeeeeeeee®' �� 11 ■err■■ ''� • ■■ ■■ • ..lelOf�®s �• .� � � .gee®....ee..... est Rim Os� ME wmmwIllpA mm on I � '��111��i �� ► ii 3 �P list 1-m- PLANNING REPORT CITY OF EAGAN REPORT DATE: November 17, 2015 APPLICANT: New Bohemia PROPERTY OWNER: SDC Eagan Town Center, Inc. REQUEST: Conditional Use Permit LOCATION: 1278 Town Centre Drive CASE: 15 -CU -11-10-15 HEARING DATE: November 24, 2015 APPLICATION DATE: October 21, 2015 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: CSC, Community Shopping Center SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to allow outdoor patio dining in conjunction with a full service restaurant located at 1278 Town Centre Drive. AUTHORITY FOR REVIEW Conditional Use Permit: City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Planning Report — New Bohemia CUP November 24, 2015 Page 2 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 41), Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUNDIHISTORY The property was platted in 1985 and the shopping center was constructed in 1986. A tenant improvement permit has been submitted to occupy 60% of the former Old Chicago restaurant space. EXISTING CONDITIONS The shopping center contains retail and service tenants in a 98,000 sq. ft. building. There are two full service restaurants (Genghis Grill and Indian Zayka) within the shopping center, one which has a full on -sale liquor license and the other an on -sale wine/beer license. The center completed a remodeling project within the last 10 years that involved the building exterior and fagade, as well as modification to the parking lot configuration. Planning Report — New Bohemia CUP November 24, 2015 Page 3 SURROUNDING USES The site is surrounded by retail commercial land uses. EVALUATION OF REQUEST Compatibility with Surrounding Area — The Community Shopping Center (CSC) zoning district is intended for large scale retail commercial sales and services. The proposed use is an accessory use to a full service restaurant in the CSC district and appears compatible with both the existing development and adjacent land uses. A Conditional Use Permit is required because alcohol is proposed to be served within the patio and seating is provided for more than 24 persons. Proposal — The portion of the building measures approximately 4,200 square feet in size and with the remodel, includes both table and communal seating. The outdoor patio area currently consists of 508 square feet off the south west portion of the building and includes 48 seats. The proposed additional outdoor patio in the front of the building consists of 458 sq. ft. and 40 seats. In total, there would be 88 outdoor seats. Patio Plan — Enclosure of the patio and controlled access from within the building is required if the restaurant will be serving liquor or if more than 24 seats are proposed, as is proposed for this site. The outdoor dining areas are proposed to be enclosed by a 3 foot tall fence and an emergency gate will be located in each patio. Service of alcoholic beverages outdoors requires the area to be enclosed, with direct access to the patio only from inside the building. The gates in the surrounding fence should be for exiting only. A concrete sidewalk provides pedestrian circulation around the building and patio areas. Parking — According to the City Code, a restaurant must provide at least one parking space for each three seats based on capacity design. Also, one parking space for each 12 seats within an outdoor dining area of more than 24 seats is required. The center appears to have adequate parking to serve the restaurant and patio areas; however, a breakdown of tenants and number of parking stalls available should be provided with the Building Permit application. SUMMARY/CONCLUSION The applicant is requesting approval of a Conditional Use Permit to allow outdoor patio dining in conjunction with a full service restaurant at 1278 Town Centre Drive. The former restaurant utilized the rear patio area; however, the applicant intends to add a patio area in front of the building as well. The scale of the proposed use requires a Conditional Use Permit in the CSC zoning district and appears compatible with adjacent and surrounding land uses. Planning Report — New Bohemia CUP November 24, 2015 Page 4 ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow outdoor patio dining in conjunction with a full service restaurant located at 1278 Town Centre Drive. If approved the following conditions shall apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The on -sale alcohol license shall include and permit the service of alcoholic beverages in the outdoor dining area. 3. The outdoor dining area is subject to City Code requirements including sewer availability charges (SAC) imposed as a result of the additional seating in the outdoor dining area. 4. A Building Permit shall be obtained for the patio expansion that includes the number of seats in the restaurant, a breakdown of tenants in the building, and number of parking stalls. 5. The Building Permit application shall address concerns regarding accessibility maneuverability and egress/accessible door clearances. 6. The outdoor patio gate shall comply with the Liquor Ordinance requirements. No access shall be gained from the parking lot. 7. The operation of the outdoor dining area shall be subject to compliance with the standards in the City Code. .■�Central • . Wob N111 Mill1 VA Nil F's no Ig i .... m g a: ®� �, ora, ®� •' _ �� , aae�a._,•s .�.IIII.Ie' r./�.rat �® �� —3i �� a..�aa�:�,p_�••aaaaaa.. �® ��. •®�� ®®��vr n, /i/� �. ....... �,+ Iaq alaaaaar5:ea � ®�.Illf1'• /� �� . . �� :��' 11 1111 /'i • .�,;�1� ,j e■�Y moll ii�o��'`,'®', =e1111 ■ 0 pE7emi Eagan, MN ARCHNET MUM erneW.nre.-1 pn cu�lalneble tletign 333 N Mein St. Ste. 201 SWia.W, DM 55002 6514300606 ®® 8�C11I1¢f116 om NO 19®�iil� INS Town Centre Eagan, MN 55123 Revisions Item Date Q� Q��LD _QO Registration'Information ws gene u�e:r Ne lawaeo! 4x sbte o(r�^ Printed Name BETH F. DIEM Signature DATE License# Sheet Information TITLE SHEET sluts -ii- 'al TO @2015ARCHNar, 1- -------FINISH SCHEDULE I MATERIAL IDENTIFICATION LIST ARCHNET ©Wleu euslnlneble tleei� 333 N 61nin St. Ste. 301 SlWnnter,M $s002 651430-0606 archaetusa,com New0chemia 1278 Town Centre Eagan, 1111 11123 Revisions Item Data Registration Information ws qan, unee. M1e lnw.nol Ne¢�eao(�� PrintedName BETH F. DIEM Signature DATELloense # Sheet Information RCP & FINISH FLOOR PLAN rr<ka xo� omwiov not Z, A2.0 vmnau�a a " _ <� n WOMEN O:. I DINING Ma. � rnn°Ir ----------- O N ,� 35 � pro"srarnxEr I.. ARCHNET Mteeturs.iuterinn enromneieae.ten 333 N M.IN at.5te.201 ,allli er. MN 55002 651{300606 archnetusa.com NeWooa Saga Town Centre Eagan, MN 55123 Revisions Item Date OD�_ J �tiDa_ q L0� Registration Information unL°r ma l.w. of Ne Smte of PrintedSName BETH F. DIEM Signature / DATE License M Sheet lnfarmaaon FLOOR PIAN &SCHEDULES N ,� 35 � pro"srarnxEr I.. ARCHNET mumrcMleelure•inlerlors eucicineble de.�lgn 333 N M. sl. sle. 301 S. "'MN 55003 6514300606 n n n archnetusa.com Y Y Y n I NEW BOHEMIA I i I i CHAMPLIN, MN 0 i II is I! Revlslons n I � —_—_—_—_—_—_ ----- Item .Date L II — n a Registration Information "Po �� i ,�—� �4 i Printed Rama i I I MICHAEL F. DIEM Signature DATE License N Sheet Information DEMO PLAN D1 mor= 11 1:1171 r___ a ,��w�� ,.,.�------- innon" �I■I 00 ARCHNET N mum leelured laa.ele rd¢e 333 N nl'la st. sta 301 sWirvaley nW SS082 651<30-0606 R1'C�IReLSR.COR1 No 1278 Town Centre Eagan, MN 55123 Rellslons Item Date I�OICO� QJ �\y Dili LL-�L-J Registration Information hi Printed Name BETH F. DIEM Signature DATE License B Sheet Informatlon LSECTION AND ELEVATIONS a o a M;na+-0ANCe ; A3.0 tea;, ,.,.�------- innon" �I■I ARCHNET N mum leelured laa.ele rd¢e 333 N nl'la st. sta 301 sWirvaley nW SS082 651<30-0606 R1'C�IReLSR.COR1 No 1278 Town Centre Eagan, MN 55123 Rellslons Item Date I�OICO� QJ �\y Dili LL-�L-J Registration Information hi Printed Name BETH F. DIEM Signature DATE License B Sheet Informatlon LSECTION AND ELEVATIONS a o a M;na+-0ANCe ; A3.0 tea;, ,.,.�------- innon" ARCHNET N mum leelured laa.ele rd¢e 333 N nl'la st. sta 301 sWirvaley nW SS082 651<30-0606 R1'C�IReLSR.COR1 No 1278 Town Centre Eagan, MN 55123 Rellslons Item Date I�OICO� QJ �\y Dili LL-�L-J Registration Information hi Printed Name BETH F. DIEM Signature DATE License B Sheet Informatlon LSECTION AND ELEVATIONS a o a M;na+-0ANCe ; A3.0 tea;, October 21, 2015 :r i do Narrative for Conditional Use Permit Application New Bohemia Wurst and Bier House is a fast casual restaurant featuring 18 different hand crafted, all natural sausages from our traditional Bratwurst to Rattlesnake Rabbit. Our menu includes fresh cut Belgian fries, traditional hot German potato salad, spinach salads and our signature 13" giant pretzel. For our beverage program we have applied for a wine and strong beer license. We feature local and regional beers on tap and a limited local wine selection. Our restaurants feature communal seating reminiscent of traditional German Bier Halls with a modern American twist, making our venues a great place to watch sporting events on our 14 plus televisions or just have a quiet conversation with friends old and new. An integral part of our concept is our outdoor patio space. We carry the gathering space them to our outdoor spaces with communal tables, festoon lighting and traditional fencing. We are requesting a Conditional Use Permit for our patio addition to the Northwest corner of our premises constructed on the existing sidewalk. This patio will seat more than 21 patrons and thus requires a conditional use permit. The patio will be enclosed with a 36" high fence to delineate the patio limits as required by code for alcohol service. The walkways around the patio will leave ample room for pedestrians to pass by the patio. We will be adding two overhead doors and a service door to the building elevation to allow patrons to flow from the indoor and outdoor space. The existing building fagade will remain the same color as is currently existing. The new overhead doors and service door will be brushed aluminum. We have also included our proposed signage package for reference. The space is located Eagan Town Center. This property is currently zoned CSC. Our use is allowed under the current zoning. The surrounding land uses are Community Businesses and are shown on the included tenant map for Eagan Town Center and area arial map. Other tenants at the center currently have patios on the north side of the property. Our patio would not encroach any further into the pedestrian path than the existing patios. n l If New Bohemia Patio Fencing, Lighting and Furniture manufmnt SY1n AvaAa bk $a KM4 101 W1 l got�a k+at teas NagotsxWn !, t OIN FOMSj 2,+912 Or t .. 44 ''..-. f 4 LaO m 1`Xf .r r ofx ter T Nslls MIA 21 ExistingTenants on the Subject Property EAGAN MN 1 N YANKEE DOODLE RD & 1-35E � tr � � gyp' ��;'y`,��' � 1` ill:�• .l �h� yS FAW ^t � TOG t }} - All } X# aor aiisa� �' y f lor SCHEDULE 1 TO EXHIBIT D Attached to and made a part of the Lease bearing the Lease Reference Date of , 2015 by and between SDC EAGAN TOWN CENTER, INC., a Delaware corporation, as Landlord, and NEW BOHEMIA — EAGAN, LLC, a Nevada limited liability company, as Tenant, for Premises known as Space #195 (also known as 1278 Town Centre Drive, Suite 195, Eagan, MN 55123) Photos reflecting approximately the look branding and trade dress that Landlord shall reasonably approve Eft a?ariirQi - From: Pete Lehner[mailto:pete@falconmanaaement.net] Sent: Monday, November 16, 2015 4:01 PM To: APC Subject: FILE NUMBER 15 -CU -11-10-15 NEW BOHEMIA/ LARRY MCGOUGH / NEW BOHEMIA EAGAN: CONDITION USE PERMIT APPLICATION Owner of 1344-1348 Town Center Drive, Eagan (Lindsay -Eagan, LLC) are in favor and approve the City allowing an outdoor patio for site at: 1278 Town Center Dirve, Lot 2, Block 1, Town Center 70 2°a Addition Sincerely Lindsay -Eagan, LLC Fete Lelik er Falcon Management, Manager 3450 County Rd. 101 Minnetonka, MN 55345 Text/Cell: 612-963-4844, Pete@ Falconmanagement. net Advisory Planning Commission November 24, 2015 Page 6 of 12 D. New Bohemia Applicant Name: Larry McGough, New Bohemia Eagan Location: 1278 Town Centre Drive Application: Conditional Use Permit File Number: 15-CU-11-10-15 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated November 17, 2015. Applicant Jeff Bornmann stated he is excited to be here in Eagan. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Dierkes questioned the 4’ sidewalk near the new patio. Planner Thomas stated 4’ was the minimum requirement which had been reviewed by Building Inspections. Member Weimert moved, Member Piper seconded a motion to recommend approval of a Conditional Use Permit to allow outdoor patio dining in conjunction with a full service restaurant, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The on-sale alcohol license shall include and permit the service of alcoholic beverages in the outdoor dining area. 3. The outdoor dining area is subject to City Code requirements including sewer availability charges (SAC) imposed as a result of the additional seating in the outdoor dining area. 4. A Building Permit shall be obtained for the patio expansion that includes the number of seats in the restaurant, a breakdown of tenants in the building, and number of parking stalls. 5. The Building Permit application shall address concerns regarding accessibility maneuverability and egress/accessible door clearances. 6. The outdoor patio gate shall comply with the Liquor Ordinance requirements. No access shall be gained from the parking lot. 7. The operation of the outdoor dining area shall be subject to compliance with the standards in the City Code. All voted in favor. Motion carried _7_-0. AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER NOVEMBER 30, 2015 A. CALL TO ORDER C. CONSENT AGENDA 1. APPROVE EDA Minutes D. OLD BUSINESS I IIIIIIIIIIIIIIII lkT�TiTAUl-;'fWl**l F. OTHER BUSINESS G. ADJOURN Agenda Information Memo November 30, 2015 Eagan Economic Development Authority Meeting f►L�5ii[�#�] ��I►Ld�11:7 ►I>e[81irL8P►&I The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPTAGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENTAGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES — In order to complete the document submittal for the Prime Therapeutics MIF application that was approved at the November 17th EDA meeting, it is necessary to approve the minutes of that meeting in a timely manner. There are no other items on the EDA agenda at this time, but it will be in order to hold a meeting to take this action and then adjourn. EDAC-1 Minutes of the November 17, 2015 EDA meeting. D. OLD BUSINESS There are no Old Business items at this time. E. NEW BUSINESS There are no New Business items at this time. F. OTHER BUSINESS There are no other items at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota November 17, 2015 A meeting of the Eagan Economic Development Authority was held on Tuesday, November 17, 2015 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, and Commissioner Hansen. Commissioner Tilley was absent. Also present were Executive Director Osberg, City Attorney Dougherty, and Community Development Director Hohenstein. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Hansen seconded a motion to approve the agenda as presented. Aye:4 Nay:0 CONSENT AGENDA Commissioner Fields moved, Commissioner Hansen seconded a motion to approve the Consent Agenda as presented. Aye: 4 Nay: 0 1. It was recommended to approve the minutes of November 2, 2015. There was no Old Business. OLD BUSINESS NEW BUSINESS Director of Community Development Hohenstein introduced the item noting Prime Therapeutics is an Eagan -based company that provides various support services to Blue Cross Blue Shield entities around the United States. To accommodate the growth, the company has been expanding facilities in Eagan, as well as in Bloomington and Mendota Heights. The company has been working with the Minnesota Department of Employment and Economic Development on a Minnesota Investment Fund allocation, which requires the City to act as a conduit between DEED and the company. Prime has submitted a preliminary application to the City to serve in that capacity to facilitate a $250,000 forgivable loan, in exchange for which the company will create 100 new jobs in Eagan at a rate of $32.40/hour. Hohenstein noted in order to formally consider the application for submittal to DEED, the local unit of government must hold a public hearing. At its meeting of October 20th, the EDA Board scheduled that hearing to be held on November 17, 2015. Brian Holmes, Prime Therapeutics Sr. Director, Real Estate & Facilities, was available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Commissioner Fields moved, Commissioner Bakken seconded a motion to close the public hearing and approve a resolution and findings of fact to authorize submittal of a Minnesota Investment Fund application from Prime Therapeutics for its expansion in the City of Eagan and authorize EDA officers to execute related documents. Aye: 4 Nay: 0 There was no Other Business. OTHER BUSINESS ADJOURNMENT President Maguire moved, Commissioner Bakken seconded a motion to adjourn the meeting. Aye: 4 Nay: 0 Date David M. Osberg, Executive Director