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11/17/2015 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota NOVEMBER 17, 2015 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. A regular meeting of the Eagan City Council was held on Tuesday, November 17, 2015 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Parks & Recreation Assistant Director Flewellen, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, City Planner Gorder, Police Chief McDonald, Fire Chief Scott, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Mayor Maguire pulled for further comment, Item B. Personnel Item 5 —Accept the resignation of Juli Seydell Johnson, Parks and Recreation Director, and Item F. — Approve a resolution to accept a donation from Friends of the Farm in the amount of $500 for Old Town Hall improvements. Mayor Maguire recognized Juli Seydell Johnson for her 10 years of service to the City, and thanked the Friends of the Farm for their generosity and ongoing service to the City. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of November 2, 2015 regular City Council meeting as presented or modified. B. Personnel Items: 1. It was recommended to accept the resignation of David Elbon, E -TV, Government Programming Coordinator and authorize his replacement. 2. It was recommended to approve the hiring of the following seasonal employees: Samuel Kendal, Kendal Peifer, Isaac Peifer, to be named Preschool Teacher, and to be named Guest Services Representative for the Eagan Community Center. 3. It was recommended to approve the hiring of the following full time employees: To be named Maintenance Coordinator at the Civic Arena, and Saundra Buenning, Part-time Police Clerical 4. 4. It was recommended to approve the Revised Vehicle and Equipment Acquisition, Use, and Replacement Policy. City Council Meeting Minutes November 17, 2015 2 page 5. It was recommended to accept the resignation of Juli Seydell Johnson, Parks and Recreation Director, effective January 8, 2016, and authorize her replacement. C. It was recommended to ratify the check register dated October 30 and November 6, 2015 as presented. D. It was recommended to approve the ordinary and customary contracts for RDO Equipment and G&K Services. E. It was recommended to approve Change Order #3 for the Fire Station Four Remodel Project. F. It was recommended to approve a resolution to accept a donation from the Friends of the Farm in the amount of $500.00 for the renovation and restoration of the Historic Eagan Old Town Hall. G. It was recommended to approve a resolution accepting a $1,500 donation from Wal-Mart which will be used by the Eagan Police Department to purchase holiday gifts for the Police Department's "Shop with a Cop" program. H. It was recommended to approve the 2016 Funding Application to Dakota County for the Community Landfill Abatement Funds and the Execution of a Joint Powers Agreement with Dakota County. I. It was recommended to approve the 2015-2016 Energy and Environment Advisory Commission work plan and goals. J. It was recommended to approve a resolution to accept a donation of $1,000 from the Meddaugh Family to memorializing a park bench for Samuel Alan Meddaugh at Moonshine Pa rk. K. It was recommended to approve Change Order No. 1 to Contract No. 15-10, Old Town Hall Repairs and Renovation, and authorize the Mayor and City Clerk to execute all related documents. L. It was recommended to direct staff to initiate a rezoning of a remnant parcel tied to the Minnesota Autism Center development at the southeast corner of Silver Bell and Nicols Road. M. It was recommended to approve an extension of the Final Plat approval for Cedar Grove Townhomes 2nd Addition — CalAtlantic Group, Inc. (Ryland Homes). N. It was recommended to adopt a resolution approving an Exempt Permit for Faithful Shepherd Catholic School to conduct a raffle on January 30, 2016 at Faithful Shepherd Catholic School, 3355 Columbia Drive. 0. It was recommended to approve a temporary on -sale liquor license and waive the license fee for Faithful Shepherd Catholic School's Live and Silent Auction on January 30, 2016 at 3355 Columbia Drive. P. It was recommended to receive bids for City Contract 15-11 (Well #22 — Development) and award a contract to E.H. Renner & Sons, Inc. for the bid amount of $375,675.00 and authorize the Mayor and City Clerk to execute all related documents. Q. It was recommended to approve an agreement between the City of Eagan and the property owner of 1380 Wilderness Run Road for providing electrical service for winter aeration of East Thomas Lake. It was recommended to acknowledge the completion of Project 14-D (Long Acres 3rd Addition —Street and Utility Improvements), and authorize perpetual City maintenance subject to warranty provisions. It was recommended to approve a telecommunication lease amendment with New Cingular Wireless PCS, LLC (AT&T), for antenna upgrade installations on a designated water reservoir site and authorize the Mayor and City Clerk to execute all related documents. City Council Meeting Minutes November 17, 2015 3 page T. It was recommended to approve a Subrecipient Agreement between Dakota County Community Development Agency and the City of Eagan to administer Community Development Block Grant Funds. PUBLIC HEARINGS Variance — City of Eagan City Administrator Osberg introduced the item noting the Council is being asked to approve a variance to the City of Eagan's building exterior surface material standards. City Planner Ridley gave a staff report and provided a site map. Public Works Director Matthys was available for questions. The Council discussed the variance. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Hansen seconded the motion to approve a variance to the City of Eagan's building exterior surface material standards. Aye: 4 Nay: 0 Project 1175 Northwood Parkway & Promenade Avenue Final Assessment Hearing City Engineer Gorder gave a staff report and provided a site map. Mayor Maguire opened the public hearing, Ellen Costello, 3305 Lexington Avenue South, addressed the Council, contesting her property assessment for road improvements on Northwood Parkway. There being no further public comment, Mayor Maguire turned the discussion back to the Council. The Council discussed the assessment charge. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Final Assessment Roll for Project 1175 (Northwood Parkway & Promenade Avenue — Street Improvements) and authorize its certification to Dakota county for collection. Aye: 4 Nay: 0 City Council Meeting Minutes November 17, 2015 4 page Final Assessment Roll for Street Improvements for: Project 1141, Elrene Road, Project No. 1163, Pines Edge 1" Addition, Project No. 1164, Red Pine Lane (TH 3 to Weston Hills Drive), Project No. 1159, Duckwood Drive (Denmark Avenue to Lexington Avenue), Project No. 1167, Thomas Lake Road (Cliff Road to Diff ley Road), Project No. 1170, Wilderness Run Road (Pilot Knob Road to Capricorn Court) City Engineer Gorder noted Project No. 1141, Project No. 1163, Project No. 1164, Project No. 1159, and Project No. 1167, and Project No. 1170 were mill and overlay projects in residential neighborhoods. The Final Assessment Rolls were presented to the City Council on October 20, 2015, with a public hearing scheduled for November 17, 2015. Gorder noted all notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Mayor Maguire seconded a motion to close the public hearing and approve the Final Assessment Rolls for Project 1141, Elrene Road, Project No. 1163, Pines Edge 1St Addition, Project No. 1164, Red Pine Lane (TH 3 to Weston Hills Drive), Project No. 1159, Duckwood Drive (Denmark Avenue to Lexington Avenue), Project No. 1167, Thomas Lake Road (Cliff Road to Diffley Road), and Project No. 1170, Wilderness Run Road (Pilot Knob Road to Capricorn Court) Street Improvements, and authorize their certification to Dakota County for collection. Aye: 4 Nay: 0 OLD BUSINESS There was not old business to be heard. NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire acknowledged Dave Elbon, E -TV, Government Programming Coordinator for his 14 years with the City of Eagan and congratulated him on his new position as Communications Coordinator for Prior Lake. City Council Meeting Minutes November 17, 2015 5 page There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:20 p.m. Aye: 4 Nay: 0 Nov. 3b 10a15 Date �) *- Mayor • City Clerk