12/15/2015 - City Council Regular
AGENDA
EAGAN CITY COUNCIL
EAGAN MUNICIPAL CENTER BUILDING
DECEMBER 15, 2015
6:30 P.M.
I. ROLL CALL AND PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA
III. RECOGNITIONS AND PRESENTATIONS
IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for
an item to be pulled for discussion)
A. APPROVE MINUTES
B. PERSONNEL ITEMS
C. APPROVE Check Registers
D. APPROVE Contracts
E. APPROVE the 2016 Parks and Recreation Capital Improvements Program
F. APPROVE a Resolution to accept a donation from Spotlight Media Relations for Public
Relations Services for 2016
G. AUTHORIZE Submittal of 2016 Redevelopment Incentive Grant Program application to the
Dakota County Community Development Agency
H. EXTENSION of recording Final Plat – Spangrud Addition
I. APPROVE extension of completion dates of the Planned Development Agreement for Paragon
J. ADOPT a resolution accepting a donation from an Eagan resident to be used for the K-9
program
K. APPROVE the 2016-2020 General Facilities Renewal and Replacement Capital Improvement
Plan and the 2016 budget
L. APPROVE the 2016-2020 Vehicles and Equipment Capital Improvement Plan and the 2016
budget
M. RECEIVE Draft Feasibility Report for Project 1142, Nicols Road – Street Improvements, and
Schedule Public Hearing for January 19, 2016
N. RECEIVE Draft Feasibility Report for Project 1194, Whispering Woods 9th-12th – Street
Improvements, and Schedule Public Hearing for January 19, 2016
O. RECEIVE Draft Feasibility Report for Project 1195, Oslund Timberline/ McCarthy Ridge –
Street Improvements, and Schedule Public Hearing for January 19, 2016
P. RECEIVE Draft Feasibility Report for Project 1202, Commers Drive – Street Improvements,
and Schedule Public Hearing for January 19, 2016
Q. APPROVE Dakota County Soil and Water Conservation District Joint Powers Agreement for
Technical Services
R. APPROVE 2016 Fee Schedule for General Municipal Consultant Services
S. APPROVE Plans and Specifications for Contract 15-04, Sperry Tower Re-commissioning, and
Authorize Advertisement for a Bid Opening on, February 4, 2016
T. APPROVE Plans and Specifications for Contract 15-23, Well #3 Restoration, and Authorize
Advertisement for a Bid Opening on, February 4, 2016
U. Item removed
V. APPROVE Final Payment, City Contract 15-07, Sanitary Sewer Lining
W. APPROVE Final Payment, City Contract 15-09, Citywide Trail Improvements
X. MODIFY 2016-2020 Capital Improvement Plan – Water Quality Improvements
Y. APPROVE Concurring Resolution for new County State Aid Highway Designation (Yankee
Doodle Road from TH 149 to the Inver Grove Heights border)
Z. APPROVE Official Summary of Ordinance No. 550, MERC Franchise Agreement, and direct its
publication
AA. APPROVE a Resolution to accept a donation from Bob Lane, a citizen of Eagan in the amount of
$500 toward the restoration of the Historic Eagan Town Hall
BB. APPROVE Easement Vacation for Oakbrooke 8th Addition and Final Plat (Oakbrooke 9th
Addition) – Mark Gergen & Assoc.
CC. APPROVE change order #2 for Contract 15-10, Old Town Hall Repairs and Renovation
V. PUBLIC HEARINGS
A. VARIANCE – Aspen Builders - A Variance to exceed building lot coverage standards
requirements for the residential lot by 1.7% to build 212 square feet of additional living space
located at 2949 Skyline Drive
VI. OLD BUSINESS
VII. NEW BUSINESS
A. PLANNED DEVELOPMENT, FINAL PLANNED DEVELOPMENT and FINAL PLAT - Summit Orthopedics/
Alex Young MSP Commercial - a Planned Development Amendment to allow a medical office, a
Final Planned Development for same and a Final Plat of 4.19 acres to create one lot located on
Outlot A, Eagan Woods Office Park
VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
A. APPROVE the City of Eagan’s 2016 Legislative Priorities
IX. ECONOMIC DEVELOPMENT AUTHORITY - (There are no EDA items at this time)
X. ADMINISTRATIVE AGENDA
A. City Attorney
B. City Council Comments
C. City Administrator
D. Director of Public Works
E. Director of Community Development
XI. VISITORS TO BE HEARD (for those persons not on the agenda)
XII. CLOSED SESSION
XIII. ADJOURNMENT
17"O
Cily of Eagan Nm
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR OSBERG
DATE: DECEMBER 11, 2015
SUBJECT: AGENDA INFORMATION FOR DECEMBER 15, 2015 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the December 15, 2015 City Council agenda, the following items are in
order for consideration.
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If
the City Council wishes to discuss any of the items in further detail, those items should be
removed from the Consent Agenda and placed under Old or New Business unless the discussion
required is brief.
A. Approve Minutes
Action To Be Considered:
To approve the minutes of November 30, 2015 regular City Council meeting and December 8,
2015 Special City Council meeting as presented or modified.
Attachments: (2)
CA -1 November 30, 2015 Minutes
CA -2 December 8, 2015 Minutes
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
NOVEMBER 30, 2015
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent.
Avery Hildebrand, Southeast Metro Community Coordinator for Conservative Minnesota, introduced
himself and provided an overview of the results from the May 2015 survey conducted of Dakota Electric
members by Conservation Minnesota.
A regular meeting of the Eagan City Council was held on Monday, November 30, 2015 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Finance Director
Pepper, Assistant Finance Director Feldman, Parks & Recreation Assistant Director Flewellen, Director of
Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Police
Chief McDonald, Fire Chief Scott, and Executive Assistant Stevenson.
AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
Agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of November 17, 2015 regular City
Council meeting as presented or modified.
B. Personnel Items:
1. It was recommended to approve the temporary appointment of Jared Flewellen,
Assistant Parks & Recreation Director, to Acting Parks & Recreation Director until further
notice.
2. It was recommended to name Kevin Peterson for the position of Full Time Civic Arena
Maintenance Coordinator.
3. It was recommended to approve the appointment of Paul Graham, current Parks
Maintenance Supervisor, to the position of Superintendent of Parks, and authorize the
replacement of the vacant Parks Maintenance Supervisor position.
4. It was recommended to approve the hiring of seasonal employees.
5. It was recommended to recognize the resignations of seasonal employees.
C. It was recommended to ratify the check register dated November 13 and 20, 2015 as
presented.
D. There were no contracts to consider at this time.
City Council Meeting Minutes
November 30, 2015
2 page
E. It was recommended to approve a resolution renewing existing alcohol licenses for 2016.
F. It was recommended to approve a resolution directing the City Clerk to issue 2016 alcohol
license renewals upon the licensee's submission of renewal documents and fees.
G. It was recommended to approve a temporary on -sale liquor license and waive the license
fee for Trinity School at River Ridge on February 13, 2016 at 601 River Ridge Parkway.
H. It was recommended to approve a modification to the ownership of On -Sale License holder
EI Parian Mexican Restaurant, 1960 Cliff take Road, Suite 117.
I. It was recommended to approve an on -sale 3.2 percent malt liquor (beer), wine and Sunday
wine license for New Bohemia — Eagan, LLC doing business as New Bohemia Wurst & Bier
Haus, 1278 Town Center Drive, Suite 195.
J. It was recommended to approve the proposed 2016 Enterprise Fund budgets for Public
Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality),
Cascade Bay, Civic Arena, Community Center and Fiber Infrastructure (AccessEagan).
K. It was recommended to approve the 2016 budgets for Special Revenue Funds.
L. It was recommended to approve the 2016 Eagan Convention and Visitors Bureau Budget.
M. It was recommended to adopt a resolution accepting a $1,000 donation from the Eagan
Citizen's Crime Prevention Association that will help purchase equipment that will help
collect evidence from electronic devices.
N. It was recommended to approve an architectural proposal from CNH Architects for the
feasibility of utilizing Fire Station #3 for police purposes.
O. It was recommended to receive the Draft Feasibility Report for Project 1191 (Neil Armstrong
Boulevard / Aldrin Drive —Street Improvements) and schedule a public hearing to be held on
January 5, 2016.
P. It was recommended to receive the Draft Feasibility Report for Project 1192 (Johnny Cake
Ridge Road — Street Improvements) and schedule a public hearing to be held on January 5,
2016.
Q. It was recommended to receive the Draft Feasibility Report for Project 1193 (Denmark
Avenue/ Timbershore 1St — 4 t Additions/ Pilot Knob Heights —Street Improvements) and
schedule a public hearing to be held on January 5, 2016.
R. It was recommended to receive the Draft Feasibility Report for Project 1196 (Cedar Grove
3rd Addition — Street Improvements) and schedule a public hearing to be held on January 5,
2016.
S. It was recommended to receive the Draft Feasibility Report for Project 1203 (Mallard Park
2nd Addition — Street Improvements) and schedule a public hearing to be held on January 5,
2016.
T. It was recommended to approve a Franchise Agreement with Minnesota Energy Resources
Corporation and authorize the Mayor and City Clerk to execute all related documents.
U. It was recommended to approve a telecommunication lease amendment with Verizon
Wireless, for improvements on a designated water reservoir site and authorize the Mayor
and City Clerk to execute all related documents.
V. It was recommended to approve authorization for the preparation of detailed plans and
specifications for Contract 16-07 (South Water Treatment Plant, Backup Power Generator
Controls —Water Improvement).
W. It was recommended to approve the final payment for Contract 14-04 (TH 55/149 Safety
and Capacity Improvements) in the amount of $34,806.23 to Max Steininger, Inc. and accept
the improvements for perpetual City maintenance subject to warranty provisions.
City Council Meeting Minutes
November 30, 2015
3 page
X. It was recommended to approve a resolution to accept a community grant from the Eagan
Foundation in the amount of $525 for exterior lighting costs at the Historic Eagan Old Town
Hall.
PUBLIC HEARINGS
Proposed 2016 Budget and Property Tax Levy
City Administrator Osberg introduced the item noted the Council is being asked to approve the
2016 General Fund budget and property tax levy or set the 2016 general levy and general fund
budget approval for consideration at the December 15 City Council meeting. Osberg noted a
virtual budget open house was held on November 16 where information was provided on the
proposed 2016 budget. The proposed General Fund budget shows an increase of 2.75% and
proposed property tax levy shows an increase of 4.9%.
Director of Finance Pepper gave a presentation covering the proposed 2016 budget.
Mayor Maguire opened the public hearing. One resident inquired about her property value. The Council
redirected the resident to Dakota County, as they are the agency who addresses property valuation.
The Council discussed the 2016 budget and property tax levy.
Councilmember Fields moved, Councilmember Tilley seconded a motion to close the public hearing and
approve the General Fund budget of $32,158,700 and approve a resolution adopting the final 2016
General Levy of $31,688,284. Aye: 5 Nay: 0
2016 Fee Schedule
City. Administrator Osberg introduced the item noting the Council will be asked to approve the
2016 Fee Schedule establishing the fees for various City services, supplies and materials. Osberg
made note of the rate adjustment for storm drainage/water quality increased by 66%.
Assistant Finance Director Feldman gave a summary of the proposed changes for 2016 noting the
City's 20 year Utility Rate study model proposes rate adjustments for Water— 5% increase, Sanitary
sewer— 3% increase, Street lighting — 3.5% increase and Storm drainage/Water Quality - 66%
increase. For a typical household that uses 20,000 gallons of water they will see an overall increase
of 9.21%x, or $3.71 a month.
Mayor Maguire opened the public hearing. There being no public comment, Mayor Maguire turned the
discussion back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing
and adopt a resolution approving the 2016 Fee Schedule establishing fees for various City services,
supplies and materials. Aye: 4 Nay: 0 (Councilmember Tilley was absent)
Oakbrooke 8t" Addition — Easement Vacation
City Council Meeting Minutes
November 30, 2015
4 page
City Administrator Osberg introduced the item noting the Council is being asked to close the public
hearing regarding vacating public drainage and utility easements on Lots 1 & 2, Block 1, Oakbrooke Stn
Addition, and continue action to coincide with future City Council consideration of the Oakbrooke Stn
Addition final plat.
Public Works Director Matthys gave a staff report and provided a site map.
Lars Byrlev, property owner, was available for questions.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing
regarding vacating public drainage and utility easements on Lots 1 & 2, Block 1, Oakbrooke 8t" Addition,
and continue action to coincide with future City Council consideration of the Oakbrooke 9t" Addition
final plat. Aye: 4 Nay: 0 (Councilmember Tilley was absent)
There was not old business to be heard.
OLD BUSINESS
NEW BUSINESS
Interim Use Permit— Larry Wittwer
City Administrator Osberg introduced the item noting the Council is being asked to approve an Interim
Use Permit to allow parking of two commercial vehicles in a residential zoning district on property at
4785 Erik's Boulevard. Osberg noted the applicant has lived at the property since 1971 and operates a
business (L&L Welding) from his home.
City Planner Ridley gave a staff report and provided a site map.
Larry Wittwer, applicant, gave an overview of the request and was available for questions.
Mayor Maguire opened the public comment. The following residents stated their support of the Interim
Use Permit: Linda Wittwer, 4785 Erik's Blvd, Norm & Judy Mundahl, 4795 Erik's Blvd, Gordon Byers,
4825 Erik's Blvd, and Nancy Strom, 4755 Erik's Blvd. There being no further comment, Mayor Maguire
turned the discussion back to the Council.
The Council discussed the Interim Use Permit request.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve an Interim Use
Permit to allow parking of two commercial vehicles in a residential zoning district on property at 4785
Erik's Boulevard, legally described as Lot 9, Block 4, Twin View Manor, subject to the following
conditions as amended: Aye: 5 Nay: 0
The Interim Use Permit shall be recorded at Dakota County within 60 days of approval by the
City, and proof of recording shall be submitted to the City.
City Council Meeting Minutes
November 30, 2015
5 page
2. The permit shall terminate on the earlier of November 30, 2022, the date the property is sold or
the date the business is sold or discontinued.
3. The interim use permit shall be subject to an annual administrative review. The purpose of such
review shall be to determine that the conditions of the permit are within compliance. The
interim use permit may be revoked for failure to comply with any condition of the permit
following notice of the noncompliance and a hearing by the City Council with all interested
parties being given an opportunity to be heard.
4. This permit approves the outside storage for two commercial vehicles, which shall be located as
shown on the approved site plan.
5. The commercial vehicles are not allowed to idle for more than 5 minutes.
Rezoning and Final Plat — Engel Addition
City Administrator Osberg introduced the item noting there are two actions before the Council to
approve a rezoning from A, Agricultural, to LB, Limited Business upon approximately 1 acre and to
approve a final plat of approximately 1 acre located at 3265 Lexington Ave South.
City Planner Ridley gave a staff report and provided a site map.
Representing the applicant, Connie Ring, Engaged Health, provide a brief summary of the business, and
the desire to stay in Eagan. Eric Lindgren, Landform, was also available for questions.
The Council discussed the rezoning and final plat request.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Bakken moved, Councilmember Hansen seconded the motion to approve a rezoning
from A, Agricultural, to LB, Limited Business, upon approximately 1 acre located at 3265 Lexington Ave
South. Aye:5 Nay:0
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve a final plat
(Engle Addition) of approximately 1 acre located at 3265 Lexington Ave South. Aye: 5 Nay: 0
Conditional Use Permit — Quality Sign Solutions
City Administrator Osberg introduced the item noting the subject property is zoned LB, Limited
Business, located at 1915 Plaza Drive. Osberg noted before the Council is consideration of approval of a
conditional use permit to allow a 27 -foot tall, 115.52 square foot pylon sign.
City Planner Ridley gave a staff report and provided a site map.
Jason Meyer, applicant, was available for questions.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
City Council Meeting Minutes
November 30, 2015
6 page
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a conditional use
permit to allow a 27 -foot tall, 115.52 square foot pylon sign on property located at 1915 Plaza Drive,
subject to the following conditions: Aye: 5 Nay: 0
1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by
the City Council.
2. The height of the sign shall be a maximum of 27 feet.
3. A Building Permit, with engineered drawings, is required prior to installation of the new sign.
4. An administrative Sign Permit is required prior to installation of the new sign.
5. The pylon sign shall not exceed the dimensions as indicated on the sign exhibit received October
20, 2015, as revised.
6. The dynamic sign messaging shall not change more often than once per minute or as modified
by any future change to the Sign Ordinance.
7. The sign exhibit shall be revised to correct the pylon sign square footage to be 115.52 square
feet.
8. The pylon sign shall comply with all Sign City Code requirements.
9. Landscaping around the base of the pylon shall be installed by June 1, 2016 according to the
Landscape Plan received Nov. 4, 2015.
Planned Development Amendment — New Bohemia
City Administrator Osberg introduced the item noting New Bohemia is requesting approval of a
conditional use permit to allow outdoor patio dining on property located at 1278 Town Center Drive.
City Planner Ridley gave a staff report and provided a site map.
Jeff Bornmann, applicant, stated he is excited to be here in Eagan and was available for questions.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve a conditional
use permit to allow an outdoor patio on property located at 1278 Town Center Drive, subject to the
following conditions: Aye: 5 Nay: 0
1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by
the City Council.
2. The on -sale alcohol license shall include and permit the service of alcoholic beverages in the
outdoor dining area.
3. The outdoor dining area is subject to City Code requirements including sewer availability
charges (SAC) imposed as a result of the additional seating in the outdoor dining area.
4. A Building Permit shall be obtained for the patio expansion that includes the number of seats in
the restaurant, a breakdown of tenants in the building, and number of parking stalls.
5. The Building Permit application shall address concerns regarding accessibility maneuverability
and egress/accessible door clearances.
6. The outdoor patio gate shall comply with the Liquor Ordinance requirements. No access shall
be gained from the parking lot.
City Council Meeting Minutes
November 30, 2015
7 page
7. The operation of the outdoor dining area shall be subject to compliance with the standards in
the City Code.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:47 p.m. Aye: 5 Nay: 0
Date
Mayor
City Clerk
MINUTES
SPECIAL CITY COUNCIL MEETING
DECEMBER 8, 2015
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Acting Mayor Bakken, Hansen, and Tilley. Mayor Maguire arrived at 5:56
p.m., and Councilmember Fields arrived at 6:04 p.m.
City staff present: City Administrator Osberg, Assistant City Administrator Miller, Acting Parks and
Recreation Director Flewellen, Assistant Finance Director Feldman, Communications Director Garrison,
Director of Community Development Hohenstein and Superintendent of Parks Graham.
ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adopt the agenda as
presented. Aye:3 Nay:0
VISITORS TO BE HEARD
There were no visitors to be heard.
JOINT MEETING WITH THE ADVISORY PARKS AND RECREATION COMMISSION (APrC)
APrC Highlights
Parks and Recreation Capital Improvement Plan (CIP)
Acting Director of Parks and Recreation Flewellen introduced the item. The Commissioners introduced
themselves. Flewellen walked through the 2014-2015 APrC highlights and Continuing Projects for 2015-
2016.
Chair Palmer and Commissioner Peterson gave a presentation on the proposed park development
projects for inclusion in the 2016 CIP.
Superintendent of Parks Graham was available for questions.
The Council directed the 2016 Parks and Recreation Department CIP for park improvements to be
included on a future City Council consent agenda for formal consideration.
The Council thanked the Commission for all of their hard work.
REVIEW 2016 LEGISLATIVE PRIORITIES
City Administrator Osberg introduced the item noting the 2016 legislative priorities were prepared with
input from each department of the City. In keeping with past practice, an effort was made not to
duplicate all of the legislative positions or policies of municipal lobbying organizations. Osberg noted a
change was made this year to consolidate the previous two documents that outlined both legislative
positions and legislative priorities. For 2016, one document is proposed to state the City's priorities,
which includes brief background on each item to provide context to our legislators on why the item is a
priority for the City.
Special City Council Minutes
December 8, 2015
Page 2
Osberg noted if so directed by the Council, formal action will be included on the December 15 City
Council agenda. Once approved, the priorities will be sent to Eagan's legislative delegation to have in
advance of the joint meeting with the Council on January 12, 2016.
The Council reviewed and discussed the proposed 2016 Legislative Priorities.
The Council took a 10 minute recess.
EAGAN FORWARD UPDATE AND DRAFT PLAN
Mayor Maguire introduced the item noting the Council has received the first draft of Eagan Forward
plan.
Rebecca Ryan joined the City Council meeting via Skype and provided an overview of the draft Eagan
Forward plan. Ryan specifically summarized how the community's input shaped her findings and
recommendations. She noted the draft plan is very much a working draft, and expects to be making
additional refinements, updates, etc. upon receiving the Council's feedback tonight. Any suggested
modifications to the plan will be shared with the Eagan Forward Steering Committee at their meeting on
December 15.
The City Council offered their observations and recommendations with regard to the draft plan.
Rachel Lawine, resident, addressed the Council, noting to really push Eagan forward as a liveable city we
need to make bicycling more visible, better signage on streets, as well as making sure there are places to
park bikes.
City Administrator Osberg clarified the next steps noting the draft will next be reviewed by the Steering
Committee on December 15th. A placeholder for the Council to see the next draft is proposed for the
January 12 Council workshop. Osberg noted Eagan Forward is meant to be rolled out and shared with
the community on January 28th. Per the request of Rebecca Ryan, the Council is asked to offered their
endorsement or support of the draft plan at the January 12 workshop.
Mayor Maguire suggested the Council receive the next draft of the report as soon as possible prior to
the January 12th meeting.
There was no other business to be heard.
OTHER BUSINESS
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn at 7:58 p.m.
Aye:5 Nay: 0.
Special City Council Minutes
December 8, 2015
Page 3
Date
Mayor
City Clerk
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
B. Personnel Items
ITEM 1. Approve 2016 non-union Compensation Plan.
Action To Be Considered:
Approve the proposed 2016 non-union Compensation Plan for all regular non -collective
bargaining employees, which will reflect a 2% increase effective on or about January 1, 2016, to
coincide with the pay period.
Facts:
➢ These 2% increases also apply to the on-call pager pay plan for non-exempt Information
Technology employees (approved by City Council in 2009) and the Custodial on-call
Stipend (approved by City Council February 2013).
➢ Intern Compensation Plan: The 2016 Intern Compensation Plan is proposed to reflect a
2% increase effective on or about January 1, 2016, to coincide with the pay period.
ITEM 2. Approve the following adjustments to the City Administrator's 2016 compensation
to meet the State's salary cap law.
Action To Be Considered:
➢ Eliminate $7,200 annual car allowance. (Actual mileage and parking costs will be
reimbursed in lieu of a car allowance.)
➢ Reduce the Administrator's salary based on appropriate rate tables by $3,214.
➢ Increase City's contribution to medical/dental insurance by $4,904.
➢ Provide reimbursement for the Administrator to attend the Gettysburg Leadership
Institute at an estimated cost of $2,500.
➢ Provide 60.34 additional vacation hours to compensate for the net loss of compensation
by the above adjustments, and for the tax impact of not having a pre-tax deduction for
medical/dental insurance.
➢ Lift the Administrator's cap on the vacation hours bank from 240 to 300.
ITEM 3. Authorize preparation of an application to the State of Minnesota for waiver of
the salary cap in future years.
Facts:
➢ The above actions on salary, car allowance, health insurance and vacation hours are
similar to how the City has historically adjusted Administrator compensation to comply
with the law.
➢ Based on the appropriate rate tables, the City Administrator's 2016 salary would be
$10,414 over the Governor's salary cap limit. The first adjustments above reduce the
compensation that counts toward the limit by $10,414.
➢ The Administrator's portion of medical/dental insurance will be fully paid by the City.
➢ The addition of 60.34 vacation hours to the Administrator's bank of hours will
essentially bring the total compensation package back to the amount it would have
been if salary and car allowance were not adjusted downward. In other words, the net
impact of these adjustments to the City is zero.
➢ The State allows cities the opportunity to petition for an administrative waiver of the
salary cap. The City has not pursued this previously, but other cities in the metro area
have undertaken this process successfully.
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
C. Ratify Check Registers
Action To Be Considered:
To ratify the check register dated November 27, and December 4, 2015 as presented.
Attachments: (2)
CC -1 Check register dated November 27, 2015
CC -2 Check register dated December 4, 2015
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
D. Approve Contracts
Action To Be Considered:
To approve the ordinary and customary contracts listed below.
Facts:
➢ The contracts listed below are in order for Council approval. Following approval,
the contracts will be electronically executed by the Mayor and City Clerk.
Contracts to be approved:
➢ Contract with Brave New Institute dba Brave New Workshop Student Union for a
six-week after school program.
➢ Vendor Agreement with Yuming Fine Art for a two-day workshop at the Eagan
Art House.
➢ License Agreement with Environmental Systems Research Institute, Inc. for GIS
software and technical support.
Attachments: (0)
The contracts are available from the City Clerk's Office.
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
E. Approve The 2016 Parks And Recreation Capital Improvements Program
Action To Be Considered:
To approve the 2016 Parks and Recreation Department CIP for park improvements.
Facts:
➢ The Advisory Parks Commission (APrC) has prepared and updated CIP for the
years 2016-2020. The CIP is consistent with the goals of the 20/20 Vision Plan
and existing master plans.
➢ At their meeting on November 16, 2015, the APrC took formal action to
recommend specific approval of the 2016 CIP projects with the years 2016-2019
considered as preliminary and subject to change.
➢ Funding for the CIP has historically come from the Park Site Fund (PSF), which is
primarily money collected from developments at the time of platting in lieu of
land dedication. Starting with the 2012 budget the City Council designated a
$400,000 annual allocation to fund what is now called the Park Systems
Development and Renewal and Replacement Fund.
➢ Proposed 2016 CIP Projects:
o Civic Arena Field Turf Upgrade / $100,000; Replacement and upgrade of the
indoor field turf at the Civic Arena to enhance recreational programs and
activities, and also sport opportunities.
o Pavilion Construction at Trapp Farm Park / $250,000; Construction of a new
seasonal pavilion at Trapp Farm Park to replace the existing structure that is
deteriorating.
o Upgrades of (4) Park Sun Shelters / $165,000; Construction of upgraded sun
shelters at Walnut Hill, Northview and O'Leary Parks to replace existing
structures, also a new structure at Captain Dodd Park.
o Central Park Replacement of Adult Playground -Outdoor Exercise
Equipment/ $30,000; Replacement of adult exercise equipment due to
safety and operational concerns.
o Mapping of Public Art Installation Sites/ $10,000; Consultant work to
determine and plan for future placement of public art.
o Playground Installation @ sites TBD / $75,000; Continuation of the ongoing
program of playground replacement. Playgrounds are replaced on a
rotational basis or as determined by inspections. Determinations are
generally made in the spring
o Small Projects @ site TBD / $35,000; Continuation of funding for special
needs, partnerships and small unanticipated projects that become necessary
during the course of the year.
o Estimated total 2016 expenditure from the PSF = $665,000 (Note: Pending
playground reviews)
➢ Account Summary
o Estimated 2016 to date fund revenues including appropriation and
dedications = $725,000
o Estimated fund balance 11/2016 = $2,900,000
Attachments: (1)
CE -1 2016-2020 Capital Improvement Projects Summary Sheet
61�'ty of >vo�an Eagan Parks & Recreation CIP 2016 - 2020
.�
Location Description Estimate
Approximate Fund Balance = $2,900,000
2016
2017
2018
2019
2020
Civic Arena
Field Turf Upgrade
100,000
Trapp Farm Park
Pavilion Replacement
250,000
Various Parks
4 -Sun Shelter upgrades
165,000
Central Park
Adult Playground Equipment Replacemetn
30,000
Various Parks
Mapping of Potential Public Art Installations
10,000
TBD
Playground Upgrade (2)
75,000
TBD
Small Projects
35.000
Festival Grounds Phase II
Total
$665,000
Thomas Lake Park
Trail Lighting Upgrade
60,000
Northview Park
Tennis Court Upgrade w/ISD 196
200,000
Goat Hill Park
Building Renovation
150,000
Goat Hill Park
Field #1 Artificial Turf Installation
100,000
TBD
Playground Upgrade (2)
75,000
TBD
Small Projects
35,000
Total $620,000
Bridle Ridge Park
Building Renovation
150,000
Rahn Park
Building Renovation
100,000
Thomas Lake Park
Pavilion Upgrade
150,000
Goat Hill Park
Field #2 Artificial Turf
80,000
TBD
Playground Upgrade (2)
75,000
1 BL)
Small Projects
:36.000
Total $590,000
Cascade Bay Deck Upgrade 30,000
Ohmann Park Field Expansion 300,000
TBD Playground Upgrade (2) 75,000
TBD Small Projects 35.000
lotal $440,000
Skyhill Park
Building Renovation
160,000
TBD
Pickleball Courts
200,000
TBD
Playground upgrades (2)
80,000
TBD
Small projects
35.000
Total
$475,000
PROJECT PARKING LOT
Park Development
Park Improvements
Festival Grounds Phase II
Bur Oaks Trail Paving
Rahn South
Patrick Eagan Trail Boardwalk
Cedar Grove Phase II
Rahn Court Construction
Holz Phase III
Building Upgrades
Section 16 Federal Drive
Pickleball Courts
Ohmann Fields
Civic Arena Turf
Wandering Walk Trails
Bandshell Shade Structure
Athletic Lighting
Artificial field Turf
Lexington Diffley
Field Improvements
Northview
Master Plans
Thresher Soccer
Rahn South
Ohmann Soccer
Federal Drive
Hockey Lighting Upgrades
Ohmann Park
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
F. Approve a Resolution to Accept a Donation From Spotlight Media Relations for public
relations services for 2016.
Action To Be Considered:
To approve a Resolution to accept a donation from Spotlight Media Relations for $7,500 in
public relations services during 2016 for focused messaging on art/artists in Eagan, including
Eagan Art House activities.
Facts:
➢ Jill Budik, president of Spotlight Media Relations, has proposed a donation of public
relations services to increase the awareness of art in Eagan, including community
identity through the arts and Eagan Art House events and activities.
➢ Promotion will be coordinated with the Eagan Art House and the Eagan
Communications Department.
➢ Strategies will focus on media outreach to local and regional magazines, non-
traditional media and arts -focused electronic media, because of Spotlight's broader
contacts in those more specialized channels.
➢ Spotlight Media Relations clients include OpenTable.com, Better Homes & Gardens
New Product Awards, InBoxDollars and MDSUN.
➢ The total value of services for the 2016 calendar year is $7,500.
Attachments: (1)
CF -1 Resolution
CITY OF EAGAN
RESOLUTION
TO APPROVE A RESOLUTION TO ACCEPT A DONATION FROM SPOTLIGHT MEDIA
RELATIONS FOR PUBLIC RELATIONS SERVICES DURING 2016
WHEREAS, Spotlight Media Relations has proposed a donation of public relations
services to raise awareness of art activities in Eagan; and
WHEREAS, the value of services is $7,500.
WHEREAS, the Eagan Art House and Eagan Communication Department will
coordinate the promotional efforts focused on the key areas; of outreach to local and regional
magazines, non-traditional media and arts -focused electronic media.
NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby
accept the donation of $7,500 worth of public relations services from Spotlight Media Relations
during the calendar year 2016.
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CITY OF EAGAN
CITY COUNCIL
By:
Mayor
Attest:
City Cleric
CERTIFICATION
I, Christina Scipioni, City Cleric for the City of Eagan, Dakota County, Minnesota, do
hereby certify that the foregoing resolution was duly passed and adopted by the City Council of
the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 15th
day of December, 2015
City Clerk
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
G. Authorize Submittal of CDA Redevelopment Incentive Grant Application for
the Cedar Grove Project
Action To Be Considered:
To adopt a resolution authorizing the submittal of a 2016 CDA Redevelopment Incentive Grant
(RIG) program application for assistance within the Cedar Grove Redevelopment Area.
Facts:
➢ The Dakota County Community Development Agency has allocated another $1 million for
its 2016 Redevelopment Incentive Grant (RIG) Program round, which was created to
assist cities and development entities in the County in meeting their redevelopment
goals and to further the goals of the CDA.
➢ Grants may be awarded up to $250,000 per community, but may be less depending
upon the number of qualified applications that are received for the program. Grant
applications are accepted through January 14th for award and distribution in 2016.
➢ The CDA has been very supportive of the City's redevelopment work within the Cedar
Grove Area and has awarded $1.5 million in RIG funding since 2009 to assist with
demolition work, trail connections, the parking garage, and various other
improvements for the project area.
Grant Request
➢ The intent of this grant application is to assist with costs related to streetscape
revitalization within the Cedar Grove Redevelopment Area.
➢ In 2015, a Feasibility Report for the Cedar Grove Corridor Landscape Monument
Revitalization was prepared by WSB and Associates to determine costs of restoring
landscape features throughout the Cedar Grove Redevelopment Area.
➢ Programming for this activity was partially funded in 2014 under the RIG program in the
amount of $70,000; however, final cost estimates detailed in the feasibility report are
estimated at $647,565. This is much higher than originally anticipated leaving a large
funding deficit.
➢ The total grant request amount will be up to the maximum request of $250,000, with
work anticipated to be completed in prioritized phases as funding becomes available.
The CDA requires a 2 to 1 leverage of funds for any awarded amount. Additional prior
funding commitments for TIF expenditures are assumed to fulfill this requirement.
➢ Applications must be approved by the respective city council by resolution that includes
required provisions including support for CDA's affordable housing mission.
Attachments: (1)
CG -1 Resolution
RESOLUTION NO.
AUTHORIZING SUBMITTAL OF 2016 CDA RIG APLICATION
CITY OF EAGAN
WHEREAS, the City of Eagan has identified a proposed project(s) within the City of Eagan that meets
the Dakota County Community Development Agency (CDA) Redevelopment hncentive Grant program's
purposes and criteria; and
WHEREAS, the City has established a Redevelopment Plan of which the proposed project is a
component; and
WHEREAS, the City of Eagan has the capability and capacity to ensure the proposed project be
completed and administered within the Redevelopment Incentive Grant program guidelines; and
WHEREAS, the City of Eagan has the legal authority to apply for financial assistance; and
WHEREAS, the City of Eagan is supportive of affordable housing and of the CDA's mission, to improve
the lives of Dakota County residents through affordable housing and community development.
NOW THEREFORE BE IT RESOLVED that the City of Eagan approves the application for funding
from the Dakota County CDA Redevelopment Incentive Grant program.
BE IT FURTHER RESOLVED that upon approval of its application by the Dakota County CDA, Mike
Maguire (Mayor) and the City Administrator are hereby authorized to execute such agreements as are
necessary to receive and use the funding for the proposed project.
Motion by:
Second by:
Those in Favor:
Those Against:
CERTIFICATION
I, Mike Maguire, Mayor and Christina M. Scipioni, City Clerk, City of Eagan, Dakota County,
Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the Eagan City
Council in a regular meeting thereof assembled this 1501 day of December, 2015.
Mike Maguire, Mayor
Christina M. Scipioni, City Clerk
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
H. Approve Extension of Final Plat (Spangrud Addition) — Lee and Pamela Spangrud
Action To Be Considered:
To approve a 60 -day extension to the Final Plat approvals for property located at 4095
Blackhawk Road.
Facts:
➢ The City Council approved the Final Plat on October 6, 2015 to create a lot of
record.
➢ City Code requires that the Final Plat be filed with the County Recorder within 60
days of City Council approval.
➢ The applicant has had difficulty obtaining all the necessary consents to record
the plat within the 60 -day time frame.
➢ The applicant has requested additional time to record the plat, extending the
deadline for recording to February 3, 2016.
Attachments: (2)
CH -1 Location Map
CH -2 Letter of request for extension
RE: Extension to Record Plat
Please allow us an extended amount of time to get our Plat recorded with the county.
We are having delays getting the `Consent to Plat' signed by our mortgage company. We have been told
it is in process and they will be completing this soon.
Thank you for your consideration.
d
Pam Spangrud
'-� S &rn-p-z-L
Lee Spangrud
4095 Blackhawk Rd
Eagan, MN 55122
952-334-9114
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
I. Approve extension of time to complete improvements — Twin Cities Outlets
Eagan LLC
Actions To Be Considered:
To approve an extension of time to May 1, 2016 to complete installation of grillwork and
pergolas for property at 3965 Eagan Outlets Parkway, Twin Cities Premium Outlets.
Facts:
➢ The Planned Development for Twin Cities Premium Outlets, was approved in
2013. Final inspections prior to the opening of the retail center in August 2014
revealed that the screen walls around the perimeter of the development were
not installed according to the approved plans.
➢ In January 2015, Paragon proposed a PD Amendment to eliminate the pergolas
and provide an alternative to the decorative grillwork on the screen walls.
➢ In May 2015, The Council approved a PD Amendment to attach a modified
decorative grill and smaller pergola on certain screen walls throughout the
development with the stipulation that the installation be completed by
August 1, 2015.
➢ Paragon encountered some setbacks to that timeline. Staff has been in contact
with Paragon over the last several months expecting a prompt resolution to the
matter. However, it has become clear that more time is needed to complete
satisfactory installation.
➢ A letter from the applicant explaining their efforts to date and the requested
extension is attached.
➢ Approval of the extension will allow the applicant to May 1, 2016 to complete
the work.
Issues: None
Attachments: (0)
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
J. Adopt A Resolution Accepting A Donation From An Eagan Citizen To Support The
Police K9s
Action To Be Considered:
Adopt a resolution accepting a $1,000 cash donation from Patricia Judge in honor of her
late husband Gregg and direct the funds to revenue account number 1102.2862 for
accounting purposes.
Facts:
➢ Gregg Judge passed on December 11, 2014.
➢ Gregg and wife Patricia are longtime Eagan Residents.
➢ Eagan Police Personnel have assisted each of them on various occasions.
➢ Upon Gregg Judge's passing, Patricia wished any memorials sent on his behalf be
directed to the "Eagan Police Department's K9 Corps".
➢ It is their wish the funds only be used to support the department's canines.
➢ On December 4, 2015, Ms. Judge provided an additional $1,000 to be used for
canine purposes.
➢ By approving the resolution, the funds will be transferred into revenue account
number 1102.2862 for accounting purposes.
➢ The City seeks approval to accept the donation.
Attachments: (1)
CJ -1 Resolution
CITY OF EAGAN
RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN
Patricia Judge
WHEREAS, the City Council of the City of Eagan encourages public donations
to help defray the costs to the general public of providing services in Eagan; and
WHEREAS, Patricia Judge has presented the police department with a donation
in the amount of $1,000 in memory of her husband Gregg Judge. The funds will be used
to support the Police Department's Canine Program.
WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by
two-thirds of the members of the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan,
Dakota County, Minnesota, that the donation is hereby accepted for use by the City;
BE IT FURTHER RESOLVED, that the City sincerely thanks Patricia Judge for
the gracious and generous donation in memory of her husband Gregg.
ADOPTED this 15t" day of December, 2015.
CITY OF EAGAN
CITY COUNCIL
By:
It's Mayor
Attest:
It's Cleric
Motion by:
Seconded by:
Those in Favor:
Those Against:
Date:
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
K. Approve 2016-2020 General Facilities Renewal and Replacement Capital
Improvement Plan and the 2016 budget.
Action To Be Considered:
1. Approve the 2016-2020 General Facilities Renewal & Replacement (R&R)
Capital Improvement Plan (CIP) and the 2016 budget within that plan
Facts:
➢ The General Facilities Renewal & Replacement Fund was created in 1999 for the
purpose of providing resources for renewal and replacement of general facilities,
primarily non -enterprise fund infrastructure. Major renewal and replacement
items such as roofs, parking lot improvements, and grounds enhancements are
cyclical in nature and create budgeting problems when inserted into the annual
operating budgets.
➢ The General Facilities R&R CIP incorporates all projects/improvements of this
nature and has used a tax levy as well as Enterprise revenues as funding sources.
Development of this CIP allows for a more systematic and City-wide approach to
timing and coordination of these improvements.
➢ The first year of this CIP (2016) is approved as a budget with the four out years
(2017-2020) being approved only as a general plan.
➢ The 2016 levy allocated to the General Facilities R&R fund is $335,807. Proposed
expenditures for 2016 from the General Facilities R&R fund total $426,000.
➢ The fund balance in the General Facilities R&R fund at the end of 2015 is
projected to be $610,070. The fund balance at the end of the five-year plan is
projected to be $1,570,070.
➢ The 2016 R&R CIP budget does not include possible improvements that may be a
part of the overall City Hall/Police remodel, Central Maintenance Facility
remodel and Fire Station consolidation projects. These projects have been
deferred to future years to allow for further City Council discussion and
consideration.
➢ The Enterprise funds account for $570,214 of the proposed 2016 expenditures.
Attachments: (1)
CK -1 CIP Listing — 2016-2020 R&R Projects
2016 CIP SUMMARY - FACILITIES RENEWAL AND REPLACEMENT
G:\Budget\2016 Budget\CIP\2016-2020 CIP Summary.xlsx
Tax Levy Supported
9221 CIVIC ARENA
9222 CASCADE BAY
9223 COMMUNITY
CENTER
Beginning Balance 1/1/2016
700,263
297,532
959,516
1,224,125
Revenue: 2016
2016 Tax Levy
335,807
-
-
-
2016 Other Revenue
-
116,800
89,900
221,800
335,807
116,800
89,900
221,800
Total Expenditures
426,000
44,500
227,914
297,800
CASH BALANCE 12/31/2016
610,070
369,832
821,502
1,148,125
Projected Revenues 2017-2020
1,441,000
480,000
360,000
880,000
"Projected Expenditures 2017-2020
481,000
391,500
778,648
576,800
CASH BALANCE 12/31/2020
1,570,070
458,332
402,854
1,451,325
** - Includes deferred expenditures if
suggested by Directors
G:\Budget\2016 Budget\CIP\2016-2020 CIP Summary.xlsx
City of Eagan, Minnesota
2016-2020 CIP
2016 thru 2020
SOURCES AND USES OF FUNDS
Source 2016 2017 2018 2019 2020
9336 Facilities R&R Fund
Beginning Balance
Revenues and Other Fund Sources
Revenue
Property taxes
Total
Total Revenues and Other Find Sources
Total Funds Available
Expenditures and Uses
345,000
Capital Projects & Equipment
365,000
33 Government Bldqs.
335,807
City property assessments
33-140001
Replacement of Hbay Doors CMF
33-160001
B Roof Replace (City Hall) & B Roof Replace (PD)
33-160002
Roof Re -Inspections
33-160004
Repair & Repaint the Farmhouse
33-160006
Replace & Upgrade CO Sensors -CMF
33-160007
Replace Carpet Eagan Room
33-160008
Upgrade Building Automation System
33-160010
Replace RTU #1 CH
33-160011
Replace Water Softener at CH
33-160012
Install Water to Upper Level - FS2
33-160013
HVAC Redesign in Eagan Room
33-160014
Police HVAC to forensic room (GB)
33-160015
Replace 2 Projectors
33-160016
Raised Work Stations - PD
33-160017
Repairs to Fire Stations
33-160018
Replace generator
33-160019
Water Heater Replacement - PD
33.170001
Water Softener Replacement - FS1
33-170002
Furnance/AC #1 Replacement - CMF
33-170003
Furnance/AC #6 Replacement - CMF
33-170004
Ice Maker Replacement - FS1
33-170005
FS1 Remodel
33-170007
700,263 610,070 841,070 964,070 1,204,070
335,807 345,000 355,000 .365,000 376,000
335,807
345,000
355,000
365,000
376,000
335,807
345,000
355,000
365,000
376,000
1,036,070
955,070
1,196,070
1,329,070
1,580,070
(70,000)
(70,000)
(70,000)
(70,000) 0
(9,000)
0
0
0 0
(76,000)
0
0
0 0
(5,000)
0
0
0 0
(8,500)
0
0
0 0
(1,500)
0
0
0 0
(9,900)
0
0
0 0
(83,000)
0
0
0 0
(40,000)
0
0
0 0
(5,000)
0
0
0 0
(1,700)
0
0
0 0
(26, 000)
0
0
0 0
(6,800)
0
0
0 0
(6,000)
0
0
0 0
(3,600)
0
0
0 0
(35, 000)
0
0
0 0
(39, 000)
0
0
0 0
0
(6,000)
0
0 0
0
(5,000)
0
0 0
0
(9,000)
0
0 0
0
(9,000)
0
0 0
0
(5,000)
0
0 0
0
(10,000)
0
0 0
Page 1 Thursday, November 19, 2015
Source
(114,000)
2016
2017
2018
2019
2020
9336 Facilities R&R Fund
240,000
366,000
610,070
841,070
964,070
1,204,070
RTU #8 Replacement - CH
33-180001
0
0
(40,000)
0
0
Water Softener Replacement - FS3
33-180002
0
0
(5,000)
0
0
Furnance Replacement - FS3
33-180003
0
0
(8,000)
0
0
Furnance/AC #2 Replacement - CMF
33-180004
0
0
(9,000)
0
0
FS5 Remodel
33-180005
0
0
(100,000)
0
0
Bohn Condensing Unit- CH
33-190001
0
0
0
(10,000)
0
Replace Boiler #1 - CH
33-190002
0
0
0
(25,000)
0
Water Heater Replacement - FS5
33-190003
0
0
0
(4,000)
0
Water Softener Replacement - FS4
33-190004
0
0
0
(5,000)
0
Water Softener Replacement - FS5
33-190005
0
0
0
(5,000)
0
EMS Upgrade - CH & PD
33-190006
0
0
0
(6,000)
0
Conference Room Upgrade - CMF
33-200001
0
0
0
0
(10,000)
Total
(426,000)
(114,000)
(232,000)
(125,000)
(10,000)
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
(426,000)
(114,000)
(232,000)
(125,000)
(10,000)
(90,193)
231,000
123,000
240,000
366,000
610,070
841,070
964,070
1,204,070
1,570,070
Page 2
Thursday, November 19, 2015
City of Eagan, Minnesota
2016-2020 CIP
2016 thru 2020
SOURCES AND USES OF FUNDS
Source 2016 2017 2018 2019 2020
RnR Civic Arena
Beginning Balance
Revenues and Other Fund Sources
Revenue
CA revenue for R&R
Total
Total Revenues and Other Fund Sources
Total Funds Available
Expenditures and Uses
120,000
Capital Projects & Equipment
120,000
9221 Civic Arena
116,800
Divider Curtain East Arena
9221-150016
Resurfacer Batteries West Arena
9221-160001
Furniture Common Arean West Arena
9221-160002
East Community Flooring East Arena
9221-160003
Rental Skates West Arena
9221-170001
Equipment Washer West Arena
9221-170002
TVs system West Arena
9221-180001
Dehumidifier East Arena
9221-180002
Room Furnace/blower 1- east storage East Arena
9221-180003
Room Furnance/blower 2- east storage East Arena
9221-180004
Room Furnance/blower- community room East
9221-180005
Arena
0
Room Furnances/blower- boiler room East Arena
9221-180006
Scoreboard -large East Arena
9221-180007
Scoreboard -small East Arena
9221-180008
Rubber matting - east East Arena
9221-180009
office equipment -desks West Arena
9221-190001
Mezzanine tables West Arena
9221-190002
Mezz chairs (old ECC banquet chairs) West Arena
9221-190003
Ice Machine West Arena
9221-200001
Dasher Boards/glass West Arena
9221-200002
Industrial washer/dryer West Arena
9221-200003
Water softeners West Arena
9221-200004
297,532 369,832 429,332 375,332 454,332
116,800 120,000 120,000 120,000 120,000
116,800
120,000
120,000
120,000
120,000
116,800
120,000
120,000
120,000
120,000
414,332
489,832
549,332
495,332
574,332
(20, 000)
0
0
0
0
(8,500)
0
0
0
0
(10,000)
0
0
0
0
(6,000)
0
0
0
0
0
(5,500)
0
0
0
0
(55,000)
0
0
0
0
0
(10,000)
0
0
0
0
(55,000)
0
0
0
0
(14,000)
0
0
0
0
(14,000)
0
0
0
0
(14,000)
0
0
0
0
(14, 000)
0
0
0
0
(15,000)
0
0
0
0
(8,000)
0
0
0
0
(30,000)
0
0
0
0
0
(15,000)
0
0
0
0
(14,000)
0
0
0
0
(12,000)
0
0
0
0
0
(3,000)
0
0
0
0
(60, 000)
0
0
0
0
(12,000)
0
0
0
0
(8,000)
Page 1 Monday, December 7, 2015
Source
RnR Civic Arena
Infrared heaters West Arena 9221-200005
Ice Edger West Arena 9221-200006
Total
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
2016 2017 2018 2019 2020
0
0
0
0
(25, 000)
0
0
0
0
(8,000)
(44,500)
(60;500)
(174,000)
(41,000)
(116,000)
(44,500)
(60,500)
(174,000)
(41,000)
(116,000)
72,300 59,500 (54,000) 79,000 4,000
369,832 429,332 375,332 454,332 458,332
Page 2
Monday, December 7, 2015
City of Eagan, Minnesota
2016-2020 CIP
2016 thru 2020
SOURCES AND USES OF FUNDS
Source 2016 2017 2018 2019 2020
RnR Cascade Bay
Beginning Balance 959,516 821,502 911,502 949,502 339,854
Revenues and Other Fund Sources
Revenue
CB revenue for R&R 89,900 90,000 90,000 90,000 90,000
Total 89,900 90,000 90,000 90,000 90,000
Total Revenues and Other Fund Sources
89,900
90,000
90,000
90,000
90,000
Total Funds Available
1,049,416
911,502
1,001,502
1,039,502
429,854
Expenditures and Uses
Capital Projects & Equipment
9222 Cascade Bay
Mini golf pumps -motors (Concessions patio)
9222-160001
0
0
0
0
0
Money Counting Machine
9222-160002
0
0
0
0
0
Slides/structures upgrade
9222-160003
(177,856)
0
0
(153,848)
0
New deck chairs
9222-160004
(48,558)
0
0
0
0
Guard chair
9222-160005
(1,500)
0
0
0
0
Funbrellas
9222-180001
0
0
(52,000)
0
0
Walk in Freezer (concession building)
9222-190001
0
0
0
(4,000)
0
Walk in Refrigerator (concessions building)
9222-190002
0
0
0
(4,000)
0
Turnstiles #1 & Turnstiles #2 (Admin building)
9222-190003
0
0
0
(14,000)
0
HVAC system (admin building)
9222-190004
0
0
0
(14,000)
0
Cabinets
9222-190005
0
0
0
(2,000)
0
Partician Replacement
9222-190006
0
0
0
(10,000)
0
Dimond Brite Covering
9222-190007
0
0
0
(100,000)
0
Coping Stones
9222-190008
0
0
0
(100,000)
0
Water FlumelWood & Steel
9222-190009
0
0
0
(73,000)
0
Water Flume/Install
9222-190010
0
0
0
(80,000)
0
HVAC Equipment
9222-190011
0
0
0
(4,000)
0
Gas Hot Water Heater
9222-190012
0
0
0
(4,000)
0
Counter Tops -Cabinets
9222-190013
0
0
0
(3,000)
0
Boilers #1
9222-190014
0
0
0
(17,500)
0
Boilers #2
9222-190015
0
0
0
(17,500)
0
Boilers #3
9222-190016
0
0
0
(17,500)
0
Boilers 94
9222-190017
0
0
0
(17,500)
0
Page 1 Monday, December 7, 2015
Source
Total Expeuditures and Uses
Cliange in Bund Balance
Ending Balance
2016 2017 2018 2019 2020
0
0
RnR Cascade Bay
(5,000)
Pumps #3
9222-190018
Pumps #4
9222-190019
Filters #1
9222-190020
Filters #2
9222-190021
Room Heaters
9222-190022
Turbo Chef Oven
9222-200001
Air Conditioning (conc.)
9222-200002
(25, 000)
Total
Total Expeuditures and Uses
Cliange in Bund Balance
Ending Balance
2016 2017 2018 2019 2020
0
0
0
(5,000)
0
0
0
0
(5,000)
0
0
0
0
(25, 000)
0
0
0
0
(25, 000)
0
0
0
0
(3,800)
0
0
0
0
0
(7,000)
0
0
0
0
(20,000)
(227,914)
0
(52,000)
(699,648)
(27,000)
(227,914)
0
(52,000)
(699,648)
(27,000)
(138,014) 90,000 38,000 (609,648) 63,000
821,502 911,502 949,502 339,854 402,854
Page 2 Monday, December 7, 2015
City of Eagan, Minnesota
2016-2020 CIP
2016 thru 2020
SOURCES AND USES OF FUNDS
Source 2016 2017 2018 2019 2020
RnR Community Center
Beginning Balance 1,224,125 1,148,125 1,256,425 1,153,375 1,289,925
Revenues and Other Fund Sources
Revenue
CC revenue for R&R 221,800 220,000 220,000 220,000 220,000
Total Revenues and Other Fund Sources
Total Funds Available
Expenditures and Uses
Capital Projects & Equipment
03 Information Technology
ECC 48 port switch
33 Government Bldgs.
Refurbish & Repaint Ext Light Fixtures CP
9223 Community Center
Emergency Lights
SCI -FIT UBE
Treadmills-Woodway (5)
Elliptical-Cybex Arc (4)
Nusteps (2)
Bikes-Cybex Recumbent (3)
Bikes -Expresso Upright (3)
Additional Electrical in Fitness Center
Carpet -Board Room
Carpet-ECVB
Wood -Oaks Dance Floor
Indoor Track
Tensbarriers (16)
Oaks Lighting Control Boards/LED
Bulk Grinder -Bunn G2
Vending Machines
Airex Stretching Mats
Total 221,800
220,000
220,000
220,000
220,000
221,800
220,000
220,000
220,000
220,000
1,445,925
1,368,125
1,476,425
1,373,375
1,509,925
03-170004
Total
33-160005
Total
9223-160001
9223-160002
9223-160003
9223-160004
9223-160005
9223-160006
9223-160007
9223-160008
9223-160009
9223-160010
9223-160011
9223-160012
9223-160013
9223-160014
9223-170001
9223-170002
9223-170003
0 (6,200) 0 0 0
0 (6,200) 0 0 0
(7,200) 0 0 0 0
(7,200)
0
0
0 0
(3,000)
0
0
0 0
(3,600)
0
0
0 0
(50, 000)
0
0
0 0
(22, 000)
0
0
0 0
(12,500)
0
0
0 0
(7,000)
0
0
0 0
(4,700)
0
0
0 0
(30, 000)
0
0
0 0
(6,000)
0
0
0 0
(15,000)
0
0
0 0
(11,500)
0
0
0 0
(23, 000)
0
0
0 0
(2,300)
0
0
0 0
(100,000)
0
0
0 0
0
(2,000)
0
0 0
0
(3,000)
0
0 0
0
(2,500)
0
0 0
Page 1 Monday, December 7, 2015
Source
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
2016 2017 2018 2019 2020
0 (24, 000)
0
RnR Community Center
0
Free Weight Equipment
9223-170004
Carpet -Lone Oak Room
9223-170005
Carpet-Prefunction
9223-170006
Atrium/Lone Oak Furniture
9223-170007
Screens -Drop Down - Oaks
9223-170008
Window Shades -Oaks
9223-170009
Window Shades -Gym
9223-170010
The Blast Playspace
9223-180001
Energy Mgmt Software Upgrade
9223-180002
Floor Buffer
9223-180003
Kaizen Restroom Cleaner
9223-180004
Security Cameras
9223-180005
Sweeper
9223-180006
Variable Frequency Drives (5)
9223-180007
TVs
9223-180008
Carpet-Fitness/Stretching Area
9223-180009
Chairs -Blue Plastic
9223-180010
Chairs -Outdoor
9223-180011
Gym Dividers -Half Gym
9223-180012
Burnisher #1
9223-190001
Burnisher #2
9223-190002
Security Cameras Gym
9223-190003
Brewer -Bunn
9223-190004
Menu Board
9223-190005
Rower -Concept II
9223-190006
Selectorized Weight Equipment
9223-190007
Ceiling Fans
9223-190008
Carpet -Offices
9223-190009
Washer -Laundry
9223-200001
Bikes-Lifecyle Spin
9223-200002
Ellipticals-Octane
9223-200003
VCTNinyl-Atrium/Fitness
9223-200004
0 0
Total
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
2016 2017 2018 2019 2020
0 (24, 000)
0
0
0
0 (10,000)
0
0
0
0 (11,000)
0
0
0
0 (11,000)
0
0
0
0 (15,000)
0
0
0
0 (20,000)
0
0
0
0 (7,000)
0
0
0
0 0
(150,000)
0
0
0 0
(78,000)
0
0
0 0
(1,500)
0
0
0 0
(4,000)
0
0
0 0
(10,000)
0
0
0 0
(3,300)
0
0
0 0
(10,000)
0
0
0 0
(3,500)
0
0
0 0
(19,900)
0
0
0 0
(3,850)
0
0
0 0
(10,000)
0
0
0 0
(29,000)
0
0
0 0
0
(1,800)
0
0 0
0
(1,800)
0
0 0
0
(6,800)
0
0 0
0
(3,000)
0
0 0
0
(2,000)
0
0 0
0
(1,050)
0
0 0
0
(49, 000)
0
0 0
0
(3,000)
0
0 0
0
(15,000)
0
0 0
0
0
(600)
0 0
0
0
(21,500)
0 0
0
0
(28,500)
0 0
0
0
(8,000)
(290,600)
(105,500)
(323,050)
(83,450)
(58,600)
(297,800)
(111,700)
(323,050)
(83,450)
(58,600)
(76;000)
108,300
(103,050)
136,550
161,400
1,148,125 1,256,425 1,153,375 1,289,925 1,451, 325
Page 2
Monday, December 7, 2015
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
L. Approve the 2016-2020 Vehicles and Equipment Capital Improvement Plan and
the 2016 budget
Action To Be Considered:
To approve the 2016-2020 Vehicles and Equipment Capital Improvement Plan (CIP) and
the 2016 budget within that plan.
Facts:
➢ Generally, vehicles and equipment costing more than $10,000 are budgeted in
this section of the CIP. Equipment costing less than $10,000 is budgeted in the
departmental operating budgets unless it is Information Technology related.
➢ The first year of this CIP (2016) is approved as a budget with the four out years
(2017-2020) being approved only as a general plan.
➢ Per Council policy, a portion of the property tax levy is allocated to the
Equipment Revolving Fund (ERF) for purchase of capital items that have no
designated funding sources. Designated funding sources include:
o Enterprise funds — for vehicles and equipment used in enterprise fund
activities
o PEG fees fund — for equipment and capital improvements related to E -TV
o Fire Apparatus fund —for fire vehicles
➢ The 2016 property tax levy allocation to the ERF is $1,223,354. Budgeted
expenditures in the ERF total $1,288,350 for 2016. Total capital equipment
expenditures from all funding sources total $996,214 for 2015. The first year of
this CIP (2016) is approved as a budget with the four out years (2017-2020) being
approved only as a general plan.
➢ The fund balance in the ERF at the end of 2016 is projected to be $494,886. The
fund balance at the end of 2017 is anticipated to be at ($ 607,214) while the five-
year plan is estimated to end at $75,886. This negative fund balance in 2017 is
mostly due to significant public safety expenditures in 2017 such as Mobile and
Hand held radios. Staff will begin looking at modifications to the plan in early
2016 to avoid deficit fund balance levels in the out years.
Attachments: (1)
CL -1 CIP Listing — 2016-2020 Vehicle and Equipment
City of Eagan, Minnesota
2016-2020 CIP
2016 thru 2020
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2016 2017 2018 2019 2020 Total
03 Information Technology
Public Safety software (LOGIS)
03-140018
n/a
61,500
61,500 61,500
184,500
9335 Equipment revolving fund
61,500
61,500 61,500
184,500
Parks Badge/Card Printer replacement
03-160004
n/a
2,500
2,500
9335 Equipment revolving fund
2,500
2,500
Datal-ink (mapping software)
03-160005
n/a
4,000
4,000
9335 Equipment revolving fund
4,000
4,000
New GIS database server
03-160006
n/a
5,500
5,500
9335 Equipment revolving fund
5,500
5,500
E -Discovery Email Archiving System
03-160007
n/a
13,200
13,200
9335 Equipment revolving fund
13,200
13,200
Change notification system for PCI Compliance
03-160008
n/a
3,850
3,850
9335 Equipment revolving fund
3,850
3,850
Logging System for PCI Compliance
03-160009
n/a
5,800
5,800
9335 Equipment revolving fund
5,800
5,800
Replace PD cameras
03-160011
n/a
26,200
26,200
9335 Equipment revolving fund
26,200
26,200
Mobile projector
03-160012
n/a
1,200
1,200
9335 Equipment revolving fund
1,200
1,200
Art House switch replace
03-160013
n/a
1,200
1,200
9335 Equipment revolving fund
1,200
1,200
Varonis DatAvantage 350 user license
03-160014
n/a
39,500
39,500
9335 Equipment revolving fund
39,500
39,500
Conf Rm 1 A&B Video Conf equipment
03-160016
n/a
6,500
6,500
9196 Cable Franchise Fee
6,500
6,500
NVR Video Surveillance Software replace
03-160017
n/a
23,600
23,600
9335 Equipment revolving fund
23,600
23,600
Websense Appliance
03-160018
n/a
5,100
5,100
9335 Equipment revolving fund
5,100
5,100
Cisco Access points new 3 replace
03-160019
n/a
8,100
8,100
9335 Equipment revolving fund
8,100
8,100
North Treatment Cisco 48 -port Switches
03-170002
n/a
12,400
12,400
1121 Water System R&R
12,400
12,400
Fire Station 2 3850 -MRI
03-170003
n/a
8,200
8,200
9335 Equipment revolving fund
8,200
8,200
ECC 48 port switch
03-170004
n/a
6,200
6,200
RnR Community Center
6,200
6,200
Wireless Access Points
03-170005
n/a
9,000
9,000
9335 Equipment revolving fund
9,000
9,000
Fire Station 2 48 port -TRI
03-170009
n/a
6,200
6,200
9335 Equipment revolving fund
6,200
6,200
Comcast Headend 375012 port
03-170010
n/a
5,700
5,700
9335 Equipment revolving fund
5,700
5,700
Disk Space for Video Servers
03-170011
n/a
50,000
50,000
Page t Thursday, December 10, 2015
Department Project# Priority 2016 2017 2018 2019 2020 Total
9335 Equipment revolving fund
207,750
172,800 238,300 37,200 266,500
50,000
04 City Cleric
50,000
Wireless Controller
03-170012
n/a
13,600
71,400
9335 Equipment revolving fund
13,600
9335 Equipment revolving fund
71,400
04 City Clerk Total
13,600
35,700
71,400
13,600
SAN Replacement (Redundant - Fire Station 2)
03-180001
n/a
80,000
n/a 21,000
80,000
9335 Equipment revolving fund
18,000
18,000
VM Server for Fire 2
03-180002
n/a
13,200
13,200
9335 Equipment revolving fund
13,200
13,200
Winscribe Server
03-180003
n/a
4,500
4,500
9335 Equipment revolving fund
4,500
4,500
Wireless Controller
03-180004
n/a
13,500
13,500
9335 Equipment revolving fund
13,500
13,500
Wireless Access Points
03-180005
n/a
3,600
3,600
9335 Equipment revolving fund
3,600
3,600
Cisco 3850 for Headend
03-180006
n/a
5,600
5,600
9335 Equipment revolving fund
5,600
5,600
Additional SAN storage
03-180007
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
24 port Switches
03-180008
n/a
7;800
7,800
9335 Equipment revolving fund
7,800
7,800
48 port Switches
03-180009
n/a
18,600
18,600
9335 Equipment revolving fund
18,600
18,600
Cisco ASA Firewall (Cityhall & Fire 2)
03-190001
n/a
16,400
16,400
9335 Equipment revolving fund
16,400
16,400
Cisco 3560x - 48 port switches
03-190002
n/a
6,000
6,000
9335 Equipment revolving fund
6,000
6,000
Cisco 3560x - 24 port switches
03-190003
n/a
4,200
4,200
9335 Equipment revolving fund
4,200
4,200
Cisco 3750x switch - 48 port (Fire 2)
03-190004
nla
9,800
9,800
9335 Equipment revolving fund
9,800
9,800
Cisco 8 port switch library
03-190005
nla
800
800
9335 Equipment revolving fund
800
800
4507 Core Switch - PD
03-200001
n/a
23,500
23,500
9335 Equipment revolving fund
23,500
23,500
4507 Core Switch - CH
03-200002
n/a
33,100
33,100
9335 Equipment revolving fund
33,100
33,100
4507 Core Switch -Server Rm
03-200003
n/a
37,200
37,200
9335 Equipment revolving fund
37,200
37,200
Wireless Access Points
03-200004
n/a
2,700
2,700
9335 Equipment revolving fund
2,700
2,700
Cisco IPT Handsets
03-200005
n/a
140,000
140,000
9335 Equipment revolving fund
140,000
140,000
Cisco IPT Voice Gateways
03-200006
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
03 Information Technology Total
207,750
172,800 238,300 37,200 266,500
922,550
04 City Cleric
Election ballot tabulators replace (23) 04-130001
n/a 35,700
35,700
71,400
9335 Equipment revolving fund
35,700
35,700
71,400
04 City Clerk Total
35,700
35,700
71,400
08 Community Dev: Inspections
2001 Chevrolet Truck (replace unit 506) 08-150004
n/a 21,000
21,000
Page 2 Thursday, December 10, 2015
Department Project# Priority 2016 2017 2018 2019 2020 Total
9335 Equipment revolving fund
21,000
2,410,800
12 Fire
21;000
2006 Chevrolet Truck (replace unit 505)
08-170001
n/a
n/a
21,000
40,000
9346 Fire Apparatus Revolving
21,000
9335 Equipment revolving fund
40,000
Fire pages replace
12-160001
21,000
60,000
60,000
9335 Equipment revolving fund
21,000
2006 Chevrolet Truck CN (replace unit 505)
08-170002
n/a
Refurbishment 2006 Mobile Command Truck (unit 1216
21,000
n/a
125,000
125,000
21,000
9335 Equipment revolving fund
125,000
125,000
21,000
12-160003
n/a
40,000
21,000
2004 Chevrolet Truck ML (replace unit 504)
08-180001
n/a
21,000
21,000
9335 Equipment revolving fund
21,000
21,000
2009 Ford Escape (replace unit 502)
08-190001
n/a
21,000
21,000
9335 Equipment revolving fund
21,000
21,000
08 Community Dev: Inspections Total
21,000
42,000
21,000
21,000
105,000
09 Communications
Projector White Board for Conference Rooms 1 & 2
09-160001
n/a
14,300
14,300
9196 Cable Franchise Fee
14,300
14,300
09 Communications Total
14,300
14,300
11 Police
2 Job assist vehicles replace (detective)
11-130005
n/a
2400
108,000
25,000
26,000
52,000
235,000
9335 Equipment revolving fund
24,000
108,000
25,000
26,000
52,000
235,000
1 Job assist vehicle replace (supervisor)
11-140016
n/a
0
38,000
36,000
36,000
110,000
9335 Equipment revolving fund
0
38,000
36,000
36,000
110,000
Job assist vehicles replace (patrol)
11-150001
n/a
264,000
123,000
108,000
117,000
117,000
729,000
9335 Equipment revolving fund
264;000
123,000
108,000
117,000
117,000
729,000
Online Reporting software
11-160001
n/a
25;000
25,000
9335 Equipment revolving fund
25,000
25,000
24 .12 gauge shotguns
11-160003
n/a
14;400
14,400
9335 Equipment revolving fund
14,400
14,400
Tasers
11-170004
n/a
13,000
13,000
9335 Equipment revolving fund
13,000
13,000
Hand held radios
11-170005
n/a
373,800
373,800
9335 Equipment revolving fund
373,800
373,800
Mobile radios
11-170006
n/a
137,600
137,600
9335 Equipment revolving fund
137,600
137,600
Job assistance vehicles (CSO)
11-170013
n/a
40,000
40,000
9335 Equipment revolving fund
40,000
40,000
1 Job assist vehicles replace (admin)
11-170014
n/a
27,000
25,000
25,000
77,000
9335 Equipment revolving fund
27,000
25,000
25,000
77,000
MDC (SQD computers)
11-180001
n/a
203;000
203,000
406,000
9335 Equipment revolving fund
203,000
203,000
406,000
Body cameras/storage
11-180002
nla
250,000
250,000
9335 Equipment revolving fund
250,000
250,000
11 Police Total
327,400 822,400 649,000 179,000 433,000
2,410,800
12 Fire
Battalion Chief Dodge Durango (unit 1227 replace)
12-150003
n/a
40,000
40,000
9346 Fire Apparatus Revolving
40,000
40,000
Fire pages replace
12-160001
n/a
60,000
60,000
9335 Equipment revolving fund
60,000
60,000
Refurbishment 2006 Mobile Command Truck (unit 1216
12-160002
n/a
125,000
125,000
9346 Fire Apparatus Revolving
125,000
125,000
2008 Ford Escape (unit 1202) replace
12-160003
n/a
40,000
40,000
Page 3 Thursday, December 10, 2015
Department Project# Priority 2016 2017 2018 2019 2020 Total
9346 Fire Apparatus Revolving
265,000
295,000
40,000
22 PW: Streets
Trackless sidewalk machine (replace unit 150)
40,000
Mobile Radio replace
12-170001
n/a
280,000
104,000
384,000
9335 Equipment revolving fund
9335 Equipment revolving fund
280,000
104,000
9335 Equipment revolving fund
384,000
Fire hose replace
12-170002
n/a
15,000
15,000
22-170009
30,000
9335 Equipment revolving fund
SUV/4x4 (replace unit 109)
22-170010
15,000
15,000
Single Axle Dump (replace unit 148)
30,000
Truck MDC computers replace
12-180003
n/a
22-170013
21,000
21,000
9335 Equipment revolving fund
9335 Equipment revolving fund
Loader with Plow Wing (replace Unit 145)
21,000
9335 Equipment revolving fund
21,000
Ford Escape (unit 1208) replace
12-190002
n/a
1 Ton Dump Truck with Plow (Replace Unit 115)
40,000
40,000
9346 Fire Apparatus Revolving
1 Ton Dump Truck with Plow (Replace Unit 116)
22-190102
9335 Equipment revolving fund
40,000
40,000
Hydraulic Rescue Tool replace
12-200001
n/a
50,000
50,000
9335 Equipment revolving fund
31-160016
24,000
50,000
50,000
Ford Expedition (unit 1228) replace
12-200002
n/a
50,000
50,000
9346 Fire Apparatus Revolving
60,000
50,000
50,000
100 ft Platform trk (unit 1212 replace)
12-200003
n/a
1,500,000
1,500,000
9346 Fire Apparatus Revolving
24,000
1,500,000
1,500,000
12 Tire Total
265,000
295,000
140,000
22 PW: Streets
Trackless sidewalk machine (replace unit 150)
22-160006
9335 Equipment revolving fund
135,000
Loader with plow wing (replace unit 144)
22-160011
9335 Equipment revolving fund
Tractor backhoe (replace unit123)
22-160012
9335 Equipment revolving fund
Chipper (replace Unit 142)
22-170007
9335 Equipment revolving fund
135,000
SUV (replace unit 108)
22-170008
9335 Equipment revolving fund
1Jon dump truck w/plow (replace unit 114)
22-170009
9335 Equipment revolving fund
SUV/4x4 (replace unit 109)
22-170010
9335 Equipment revolving fund
Single Axle Dump (replace unit 148)
22-170012
9335 Equipment revolving fund
135,000
Tandem axle dump (replace unit 121)
22-170013
9335 Equipment revolving fund
1 -Ton dump truck w/low (replace unit 127)
22-170014
9335 Equipment revolving fund
Loader with Plow Wing (replace Unit 145)
22-180016
9335 Equipment revolving fund
135,000
Pickup/44 (Replace Unit 149)
22-180017
9335 Equipment revolving fund
1 Ton Dump Truck with Plow (Replace Unit 115)
22-190101
9335 Equipment revolving fund
1 Ton Dump Truck with Plow (Replace Unit 116)
22-190102
9335 Equipment revolving fund
Single Axle Dump (replace unit 111)
22-200025
9335 Equipment revolving fund
22 PW: Streets Total
1
31 Parks
Kawasaki truckster Mule (replace unit 343)
31-160016
n/a 14,000
14,000
Page 4 Thursday, December 10, 2015
265,000
295,000
140,000
40,000
1,600,000
2,340,000
n/a
135,000
135,000
135,000
135,000
n/a
260,000
260,000
260,000
260,000
n/a
135,000
135,000
135,000
135,000
n/a
50,000
50,000
50,000
50,000
n/a
24,000
24,000
24,000
24,000
n/a
60;000
60,000
60,000
60,000
n/a
24,000
24,000
24,000
24,000
n/a
210,000
210,000
210,000
210,000
n/a
230,000
230,000
230,000
230,000
n/a
60,000
60;000
60,000
60,000
n/a
259,000
259,000
259,000
259,000
n/a
27,500
27,500
27,500
27,500
n/a
60,000
60;000
60,000
60,000
n/a
60,000
60,000
60,000
60,000
n/a
210,000
210,000
210,000
210,000
530,000
658,000
286,500
120,000
210,000
1,804,500
n/a 14,000
14,000
Page 4 Thursday, December 10, 2015
Department
Project#
Priority
2016
2017
2018
2019 2020
Total
9335 Equipment revolving fund
14,000
14,000
Chevy 2500 (replace unit 310)
31-160018
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
Chevy (replace unit 320)
31-160019
n/a
65,000
65,000
9335 Equipment revolving fund
65,000
65,000
Ford/2500 3/4 44 (replace unit 307)
31-160021
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
ChevyM4500 1 twith compactor (replace unit 314)
31-160022
n/a
75,000
75,000
9335 Equipment revolving fund
75,000
75,000
2002 Yamaha golf cart (replace unit 342)
31-160023
n/a
15,000
15,000
9335 Equipment revolving fund
15,000
15,000
Kawasaki truckster Mule (replace unit 348)
31-160050
n/a
14,000
14,000
9335 Equipment revolving fund
14,000
14,000
Toro/GM-322D (replace unit 336)
31-160051
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
BobcaYS250 ckid-steer loader (replace unit 325)
31-170012
n/a
50,000
50,000
9335 Equipment revolving fund
50,000
50,000
Toro GM -322 mower (replace unit 337)
31-170014
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Ford F4501 t 4x4 (replace unit 306)
31-170020
n/a
65,000
65,000
9335 Equipment revolving fund
65,000
65,000
Chev 2500 3/4 t 4x4 (replace unit 309)
31-170043
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Kawasaki truckster Mule (replace unit 346)
31-170051
n/a
15,000
15,000
9335 Equipment revolving fund
15,000
15,000
Chev pickup (replace unit 303)
31-180015
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
Smithco turf sweeper (replace unit 347)
31-180018
n/a
25,000
25;000
9335 Equipment revolving fund
25,000
25,000
Chevy/2500 3/4 Ton 4x4 (replace unit 316)
31-180020
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
Chevy 2500 3/4 ton pick up (replace unit 350)
31-180021
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Toro 328D (44) (replace unit 333)
31-180022
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Toro/328-D (44) (replace unit 339)
31-180023
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Morbark M15R (replace unit 344)
31-180024
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Kawasaki Mule 3000 (replace unit 345)
31-180025
n/a
15,000
15,000
9335 Equipment revolving fund
15,000
15,000
Chev 1500 1/2 t 4x4 (replace unit 305)
31-180026
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
GMC 6500 (replace unit 315)
31-180044
n/a
160,000
160,000
9335 Equipment revolving fund
160,000
160,000
Chevy/Cobalt (replace unit 301)
31-190001
n/a
20,000
20,000
9335 Equipment revolving fund
20,000
20,000
Dodge (replace unit 302)
31-190002
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
Ford F-350 (replace unit 318)
31-190003
n/a
65,000
65,000
9335 Equipment revolving fund
65,000
65,000
Toro 5900 (replace unit 332)
31-190004
n/a
50,000
50,000
9335 Equipment revolving fund
50,000
50,000
Chevy/K-20 3/4 ton 44 (replace unit 311)
31-200001
n/a
60,000
60,000
Page 5 Thursday, December 10, 2015
Department Project# Priority 2016 2017 2018 2019 2020 Total
9335 Equipment revolving fund 60,000 60,000
Tractor JD 5425 (replace unit 321) 31-200002 n/a 110,000 110,000
9335 Equipment revolving fund 110,000 110,000
Field Striper Toro (replace unit 341) 31-200003 n/a 20,000 20,000
9335 Equipment revolving fund 20,000 20,000
31 Parks Total 113,000 370,000 430,000 165,000 190,000 1,168,000
61 PW: Water
2005 Chevy 3/4 Ton Pickup (replace unit 216)
61-160100
n/a 38,000
38,000
1115 Utility Fund - Operations
38,000
38,000
2005 Chevy 1/2 Ton Pickup (replace unit 207)
61-170100
n/a 30,000
30,000
1115 Utility Fund - Operations
35,000
30,000
30,000
2006 Chevy 3/8 Ton Pickup (replace unit 206)
61-180100
n/a 30,000
30,000
1115 Utility Fund - Operations
1115 Utility Fund - Operations
30,000
30,000
2007 Chevy %Ton Pickup (replace unit 201)
61-190100
nla 60,000
60,000
1115 Utility Fund - Operations
62-180100
60,000
60,000
2007 Chev 1/2 ton pickup (replace unit 209)
61-200100
n/a 30,000
30,000
1115 Utility Fund - Operations
30,000
30,000
61 PW: Water Total
60,000
38,000 30,000 30,000 60,000 30,000
188,000
62 PW: Sanitary Sewer
2005 Chevy %Ton Pickup (replace unit 225)
62-160100
n/a
35,000
35,000
1115 Utility Fund - Operations
35,000
35,000
2005 Sterling Jet/Vac Truck (replace unit 226)
62-170100
n/a
250,000
250,000
1115 Utility Fund - Operations
250,000
250,000
2010 Chevy %Ton Pickup (replace unit 203)
62-180100
n/a
60,000
60,000
1115 Utility Fund - Operations
60,000
60,000
2006 Chevy 3/8 Ton Pickup (replace unit 204)
62-190100
n/a
30,000
30,000
1115 Utility Fund - Operations
30,000
30,000
2007 Chevy 1/2 Ton Pickup (replace unit 212)
62-200100
n/a
30,000
30,000
1115 Utility Fund - Operations
30,000
30,000
62 PW: Sanitary Sewer Total
35,000
250,000
60,000 30,000 30,000
405,000
65 PW: Water Quality
Vehicle #371 - 4x4 SUV replacement
65-160010
n/a
30,000
30,000
1115 Utility Fund - Operations
30,000
30,000
Street Sweepers (replace units 137 and 139)
65-160011
n/a
240,000
200,000
440,000
1115 Utility Fund -Operations
240,000
200,000
440,000
65 PW: Water Quality Total
270,000
200,000
470,000
9701 E -TV
Master Control HD Conversion
9701-160001
n/a
135,000
135,000
9701 PEG fees
135,000
135,000
Studio/Control Room upgrade
9701-160002
n/a
14,000
14,000
9701 PEG fees
14,000
14,000
E -TV Cargo Van
9701-180002
n/a
32,500
32,500
9701 PEG fees
32,500
32,500
9701 E -TV Total 149,000 32,500 181,500
Page 6 Thursday, December 10, 2015
Department Project# Priority 2016 2017 2018 2019 2020 Total
GRAND TOTAL 2,006,150 2,875,900 1,887,300 652,200 2,759,500 10,181,050
Page 7 Thursday, December 10, 2015
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
M. Project 1142, Nicols Road
Street Improvements
Action To Be Considered:
Receive the Draft Feasibility Report for Project 1142 (Nicols Road - Street
Improvements) and schedule a public hearing to be held on January 19, 2016.
Facts:
➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report
considering the rehabilitation of Nicols Road (Silver Bell Road to CP Rail tracks), a
mixed-use street in northwest Eagan located north of Hwy 13 and east of Hwy 77.
➢ A structural mill and overlay of this segment of Nicols Road is programmed for 2016
in the City of Eagan's 5 -Year CIP (2016-2020).
➢ A draft Feasibility Report has been prepared and is being presented to the Council
for their consideration of scheduling a public hearing for Tuesday, January 19, 2016.
➢ An informational neighborhood meeting will be held with the adjacent property
owners prior to the formal public hearing to review and discuss the proposed
improvements.
Attachments (1)
CM -1 Location Map
City of Bap
40`�
Nicol Road (TH 77 to Silver Bell Road)
Street Revitalization - Project 1142
Fig. 1
11/15/2015
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
N. Project 1194, Whispering Woods 9th —12th Additions
Street Improvements
Action To Be Considered:
Receive the Draft Feasibility Report for Project 1194 (Whispering Woods 9th _ 12th
Additions - Street Improvements) and schedule a public hearing to be held on January
19, 2016.
Facts:
➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report
considering the rehabilitation of streets in Whispering Woods, a residential
neighborhood in southwest Eagan located south of Cliff Road and west of Hwy 77.
➢ A structural mill and overlay of this neighborhood is programmed for 2016 in the
City of Eagan's 5 -Year CIP (2016-2020).
➢ A draft Feasibility Report has been prepared and is being presented to the Council
for their consideration of scheduling a public hearing for Tuesday, January 19, 2016.
➢ An informational neighborhood meeting will be held with the adjacent property
owners prior to the formal public hearing to review and discuss the proposed
improvements.
Attachments (1)
CN -1 Location Map
City of Eap
ql�
Whispering Woods 9-12 Adds.
Street Revitalization - Project 1194
Fig. 1
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
C4l91"1 *1 -ffTC►MR-1
O. Project 1195, Oslund Timberline/ McCarthy Ridge
Street Improvements
Action To Be Considered:
Receive the Draft Feasibility Report for Project 1195 (Oslund Timberline/ McCarthy
Ridge - Street Improvements) and schedule a public hearing to be held on January 19,
2016.
Facts:
➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report
considering the rehabilitation of streets in Oslund Timberline/ McCarthy Ridge, a
residential neighborhood in northwest Eagan located south of Lone Oak Road and
east of Hwy 13.
➢ A structural mill and overlay of this neighborhood is programmed for 2016 in the
City of Eagan's 5 -Year CIP (2016-2020).
➢ A draft Feasibility Report has been prepared and is being presented to the Council
for their consideration of scheduling a public hearing for Tuesday, January 19, 2016.
➢ An informational neighborhood meeting will be held with the adjacent property
owners prior to the formal public hearing to review and discuss the proposed
improvements.
Attachments (1)
CO -1 Location Map
1-494
nLnOWA HEIGHTS MLJ
H
Oslund Timberline
ss
N
McCarthy Ridge
Project 1195
LONE OAK RD.
Z
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CLIFF " ROAD
CLIFF ROAD
Oslund Timberline / McCarthy Ridge Fig. 1
City of Eap Street Revitalization a Project 1195
11/15/2015
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
P. Project 1202, Commers Drive
Street Improvements
Action To Be Considered:
Receive the Draft Feasibility Report for Project 1202 (Commers Drive - Street
Improvements) and schedule a public hearing to be held on January 19, 2016.
Facts:
➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report
considering the rehabilitation of Commers Drive, a commercial/industrial street in
northeast Eagan located north of Lone Oak Road and west of Hwy 55.
➢ A structural mill and overlay of this street is programmed for 2016 in the City of
Eagan's 5 -Year CIP (2016-2020).
➢ A draft Feasibility Report has been prepared and is being presented to the Council
for their consideration of scheduling a public hearing for Tuesday, January 19, 2016.
➢ An informational neighborhood meeting will be held with the adjacent property
owners prior to the formal public hearing to review and discuss the proposed
improvements.
Attachments (1)
CP -1 Location Map
Fig. 1
Commers Drive
City of Evan Street Revitalization - Project 1202
11/15/2015
1-494
MEWDOM HG/GHYS
-r y
SS
LONE
OAK RD.
43
Commers Drive
Project 1202
Fa`o
YANKEE DOODLE RD.
zs
28
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DIFFLEY. RD.
30
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CLIFF ROAD
Fig. 1
Commers Drive
City of Evan Street Revitalization - Project 1202
11/15/2015
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
Q. Dakota County Soil and Water Conservation District
Joint Powers Agreement for Technical Services
Action To Be Considered:
Approve a Joint Powers Agreement through December 31, 2018, with Dakota County Soil
and Water Conservation District for Technical Services for conservation projects through
2018, and authorize the Mayor and City Clerk to execute all related documents.
Facts:
➢ On December 4, 2012, the City Council approved implementation of a Water Quality
Cost -Share Partnership Program (Program). City staff directs the Program in
accordance with City Council priorities designated in approved Capital Improvement
Programs, Lake Management Plans, and Development Agreements.
➢ The Program's purposes are to:
1) Improve water quality in downstream public waterbodies;
2) Reduce stormwater runoff into the storm sewer system and public waterbodies;
3) Preserve, protect and enhance native plant communities around public
waterbodies; and
4) Educate and engage the public on the value of improving public water resources,
and to develop empowerment and partnership opportunities.
➢ Up to $62,500 annually is programmed for these improvements in the current 5 -
Year Public Works Department Capital Improvement Program (CIP 2016-2020) and
comes from the Stormwater Utility Fund.
➢ On May 7, 2013, the City approved a joint powers agreement through December 31,
2015 with the Dakota County Soil and Water Conservation District (SWCD) for
technical services for the planning, design and installation of voluntary conservation
practices.
➢ Similar to the expiring agreement, the proposed joint powers agreement would be
used on an as -needed and as -available basis. Public Works Department staff have
reviewed the proposed agreement and find it to be consistent with the current
agreement and in order for favorable Council action
Attachments (1)
CQ -1 Proposed SWCD-JPA through 2018
JOINT POWERS AGREEMENT BETWEEN
THE DAKOTA COUNTY SOIL AND WATER CONSERVATION DISTRICT AND
THE CITY OF EAGAN
FOR TECHNICAL SERVICES FOR CONSERVATION PROJECTS
THE PARTIES TO THIS AGREEMENT are the Dakota County Soil and Water Conservation District
(SWCD) and the City of Eagan (City), both political subdivisions of the State of Minnesota and "governmental
units" as that term is defined in Minn. Stat. § 471.59. This Agreement is made pursuant to the authority
conferred upon the parties by Minn. Stat. § 471.59. (SWCD and the City are hereinafter referred to as the
"Parties").
NOW THEREFORE, the Parties, in joint and mutual exercise of their powers, agree as follows:
PURPOSE. The purpose of this Agreement is to define the responsibilities and obligations of the
SWCD and the City for services to be provided by the SWCD to the City related to the planning, design
and installation of conservation practices.
2. TERM. This Agreement shall be effective the date of the signatures of the Parties to this Agreement
and shall remain in effect until December 31, 2018, or until completion by the Parties of their respective
obligations under this Agreement, whichever occurs first, unless earlier terminated by law or according
to the provisions of this Agreement.
3. DESCRIPTION OF SERVICES. The City agrees to purchase SWCD staff hours to provide technical
assistance related to the planning, design and installation of voluntary conservation practices, on an as -
needed and as -available basis, and according to the applicable staff hourly rate set annually by the
SWCD Board (e.g., $75.00 per hour in 2016).
The SWCD reserves the right to refuse requests for technical assistance based on availability of staff
time. SWCD will provide services in a manner consistent with the care and skill normally exercised by
members of the SWCD's profession performing the same services under similar conditions. SWCD will
procure, at its expense, all licenses, permits or other rights needed to provide services under this
Agreement. SWCD will inform the City of any changes in licenses or permits within five days of the
change.
4. TIME OF PAYMENT. The City shall make payment to the SWCD within 35 days of the date on which an
itemized invoice is received. If an invoice is incorrect, defective, or otherwise improper, the City shall
notify the SWCD within 10 days of receiving the incorrect invoice. Upon receiving the corrected invoice,
the City shall make payment within 35 days.
PAYMENT FOR UNAUTHORIZED CLAIMS. The City may refuse to pay any claim that is not
specifically authorized by this Agreement. Payment of a claim shall not preclude the City from
questioning the propriety of the claim. The City reserves the right to offset any overpayment or
disallowance of claim by reducing future payments.
PAYMENT UPON EARLY TERMINATION. In the event this Agreement is terminated before the
completion of services, the City shall pay the SWCD for services provided in a satisfactory manner, in a
pro -rated sum of the rates set forth in Section 3 above based upon actual time spent.
COMPLIANCE WITH LAWS/STANDARDS. SWCD shall abide by all federal, state or local statutes,
ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to
the facilities, programs and staff for which SWCD is responsible.
INDEPENDENT CONTRACTOR STATUS. Nothing in this Agreement is intended or should be
construed as creating the relationship of a partnership, joint venture or employer-employee relationship
between the Parties. Officers, employees or agents of one party shall not be considered officers,
employees or agents of the other party.
SUBCONTRACTING. A party shall not enter into any subcontract for the performance of the services
contemplated under this Agreement nor assign any interest in this Agreement without prior written
consent of the other party and subject to such conditions and provisions as are deemed necessary.
The subcontracting or assigning party shall be responsible for the performance of its subcontractors or
assignees unless otherwise agreed.
10. ASSIGNMENT. A party shall not assign any interest it has in this Agreement without prior written
consent of the other party. The assigning party shall be responsible for the performance of its assignee
unless otherwise agreed.
11. LIABLE FOR OWN ACTS. Each party to this Agreement shall be liable for the acts of their own officers,
employees and agents and the results thereof to the extent authorized by law and shall not be
responsible for the acts of the other party, its officers, employees and/or agents. It is understood and
agreed that the provisions of the Municipal Tort Claims Act, Minn. Stat. ch. 466, and other applicable
laws govern liability arising from a party's acts or omissions. Each party warrants that it has an
insurance or self-insurance program and that it has minimum coverage consistent with the liability limits
contained in Minn. Stat. ch. 466.
12. COOPERATION AND TIMELINESS. The SWCD and City will cooperate and use reasonable efforts to
carryout efficiently the various provisions of this Agreement. The Parties agree to resolve disputes in an
equitable and timely manner. Time is of the essence in this Agreement. A party may consider the other
party's failure to perform the other party's duties within the timelines under this Agreement as a material
breach.
13. AUTHORIZED REPRESENTATIVES. The following named persons are designated the authorized
representatives of Parties for purposes of this Agreement. These persons have authority to bind the
party they represent and to consent to modifications and subcontracts, except that, the authorized
representatives shall have only the authority specifically or generally granted by its respective Board.
Notification required to be provided pursuant to this Agreement shall be provided to the following named
persons and addresses unless otherwise stated in this Agreement, or in a modification of this
Agreement.
To SWCD:
Brian Watson or successor, Director
Dakota County SWCD
4100 220th Street West, Suite 102
Farmington, MN 55024
Telephone: (651) 480-7778
To City:
Eric Macbeth or successor
Water Resources Manager
City of Eagan
3501 Coachman Point
Eagan, MN 55122
14. LIAISONS. To assist the Parties in the day-to-day performance of this Agreement and to develop
service, ensure compliance and provide ongoing consultation, a liaison shall be designated by SWCD
and the City. The Parties shall keep each other continually informed, in writing, of any change in the
designated liaison. At the time of execution of this Agreement, the following persons are the designated
liaisons:
SWCD Liaison: Curt Coudron
Telephone: 651-480-7774
Email: curt.coudron(cDco.dakota.mn.us
2
City Liaison: Eric Macbeth
Telephone: (651) 675-5300
Email: emacbeth@cityofeagan.com
15. DEFAULT: FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage
resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting
party's reasonable control, provided the defaulting party gives notice to the other party as soon as
possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of
civil or military authority, and natural disasters.
16. DATA PRIVACY. All data created, collected, received, stored, used, maintained, or disseminated in the
performance of this Agreement is subject to the requirements of the Minnesota Government Data
Practices Act, Minn. Stat. ch. 13 and the Minnesota Rules implementing the Act now in force or
hereafter adopted as well as the federal laws on data privacy.
The City may give SWCD access to, or SWCD may become aware of, private or confidential Information
in performing services under this Agreement. Private and confidential information is data that is not
public under Minn. Stat. ch. 13. SWCD will keep the private and confidential information only for use in
performing services under this Agreement. SWCD will impose procedures as are necessary to assure
nondisclosure of private and confidential information directly or indirectly to third parties.
17. OWNERSHIP OF WORK PRODUCT. If SWCD uses the City's copyrighted material in performing work
for this Agreement, SWCD will protect the City's right, title and interest in the copyrighted material.
Before using a third party's copyrighted material SWCD will get permission from the third -party. Where
applicable, work products created by SWCD under this Agreement are "works made for hire" as defined
in the U.S. Copyright Act. The City owns the copyright interests in the work product. The City may use,
copy and make derivative works of the same, with no duty for an accounting to SWCD. SWCD may use
portions or excerpts from the materials prepared under this Agreement.
18. RECORDS DISCLOSURE/RETENTION. Bonds, records, documents, papers, accounting procedures
and practices, and other evidences relevant to this Agreement are subject to the examination,
duplication, transcription and audit by each party to this Agreement and the Legislative or State Auditor,
pursuant to Minn. Stat. § 16C.05, Subd. 5. Such evidences are also subject to review by the Comptroller
General of the United States, or a duly authorized representative, if federal funds are used for any work
under this Agreement. Each governmental unit agrees to maintain such evidences for a period of six
years from the date services or payment were last provided or made or longer if any audit in progress
requires a longer retention period.
19. TERMINATION. Either party may terminate this Agreement for cause by giving seven days' written
notice or without cause by giving 30 days' written notice, of its intent to terminate, to the other party.
Such notice to terminate for cause shall specify the circumstances warranting termination of this
Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements
or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the
authorized representative of the other party. Termination of this Agreement shall not discharge any
liability, responsibility or other right of any party, which arises from the performance of or failure to
adequately perform the terms of this Agreement prior to the effective date of termination.
Notwithstanding any provision of this Agreement to the contrary, either party may immediately terminate
this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or
other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the
amounts due under this Agreement.
20. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this
Agreement shall only be valid when they have been reduced to writing and signed by the authorized
representatives of the Parties.
21. MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance
with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles
of conflict of laws. All proceedings related to this Agreement shall be venued in the County of Dakota,
State of Minnesota.
22. DISPOSITION OF PROPERTY. Any property purchased with City money to perform services under this
Agreement is owned by the City and will be returned by the SWCD to the City at the termination of this
Agreement.
23. FINAL AGREEMENT AND SEVERABILITY. This Agreement is the final agreement of the Parties and
the complete and exclusive statement of the terms agreed on and supersedes all prior negotiations,
understandings or agreements. The terms of this Agreement are severable. A determination that a part
of this Agreement is invalid or unenforceable does not affect the validity or enforceability of the
remainder of this Agreement, unless the part or parts that are invalid or unenforceable substantially
undermine the value of the entire Agreement for either Party.
24. SURVIVORSHIP. The following provisions under this Agreement survive after the termination date of
this Agreement: Sections 11 (Liable for Own Acts), 15 (Force Majeure), 16 (Data Privacy), 17
(Ownership of Work Product), 18 (Records Disclosure/Retention), 21 (Minnesota Law to Govern), and
22 (Disposition of Property).
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below.
CITY OF EAGAN
By
Mike Maguire, Mayor
Date of Signature_
BY.
Christina M. Scipioni, Clerk
Date of Signature
DAKOTA COUNTY SOIL AND WATER CONSERVATION
DISTRICT
Approved as to Form:
/s/Helen R. Brosnahan November 4, 2015
Assistant Dakota County Attorney/Date
KS -15-469
Chris Nielsen, Chair
Board of Supervisors
Date of Signature_
5
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
R. 2016 Consulting Engineering Rates
Action To Be Considered:
Approve an amendment to the Fee Schedule Appendix for the current Consulting Engineering
Contracts for services to be provided in 2016.
Facts:
➢ Each year the consulting engineering companies selected to provide general municipal
services to the City of Eagan submit their proposed fee schedules for the upcoming year.
According to the terms of the contracts, these proposed amendments to the original
contracts must be approved by the City Council before implementation. The attached
spreadsheets indicate the fees the consultants have requested for the Council's
approval.
➢ The three pool consulting firms, Bolton & Menk, SEH, and WSB have elected to raise
their 2016 rates for most personnel, generally to match inflation rates and local industry
standard rates.
➢ Engineering staff have reviewed the proposed 2016 rates and found them to be in order
for favorable Council action.
Attachments: (2)
CR -1 Consulting Engineering Fees
CR -2 Fee Increase Comparison
2016 COMPARISON
RATES OF CONSULTING ENGINEERING FIRMS
FOR THE CITY OF EAGAN
GENERAL MUNICIPAL ENGINEERING SERVICES
CLASSIFICATION
BOLTON &
MENK INC
SHORT ELLIOTTWSB
HENDRIS E HOCKSN INC.
&
ASSOCIATES, INC.
CITY
CITY POSITION
CLASSIFICATION
Senior Principal / Principal
$170-$240
$139
$158
$160
Department Head
Principal Engineer/ Sr Associate / Senior Proj Manager
$127-$180
$131
$137-$168
$140
City Engineer
Specialist / Associate / Senior Proj Manager
$145
Project Manager / Dept Manager / Design Review Engineer
$106-$170
$128
$104-$133
$125
Assistant
City Engineer
Engineering Specialist / ROW Spec / Senior Agent
$125-$175
$126
$135
Transportation
Engineer
Landscape Architect / Hydrologist / Planner
$52-$170
$113
$66-$104
Project Engineer/Architect
$52-$170
$104
Senior GIS Designer / Water Resource / Senior Designer
$96
Graduate Engineer/ Architect
Senior Field Supervisor / Construction Observer
$72-$165
$106
$90-$130
$100
Project Coordinator
Engineering Technician / Scientist/ CADD/Survey/Graphics
$72-$165
$52-$85
$90
Engineering Technician
Project Technician
$58
Word Proc/ Admin Tech/ Clerical
$29-$110
$42-$85
$65
Engineering Aide
Clerical Technician
Licensed Surveyor
Project Surveyor
$82-$130
$146
$132
3 -Person Survey Crew
$184
$160
2 -Person Survey Crew
$164
$135
GPS Survey Equipment
Included in Survey
Tech rate
$33-$165
$39
Total Station Equipment
Included in Survey
Tech rate
$33-$165
$29
GIS Workstation Equipment
$47-$140
$23
GPS Submeter Unit (per half day)
No Charge
$82
Coring Crew - One Person Crew
$162
Coring Crew - Two -Person Crew
$238
Mileage
No Charge
Included Above
Normally Included
IRS Rate
Reproduction, Printing, Duplicating,
Stakes, Field Supplies, Telephone calls Etc.
No Charge
Included
Included
Actual Costs
G:IENGINEERING/CONSULTING SERVICES/RATES/Rate Schedule'16 Rev. 12-10-2015
2016 COMPARISON
INCREASE OF CONSULTING ENGINEERING FEES
FOR CITY OF EAGAN
CLASSIFICATION
BOLTON & MENK
S E H
WSB
CITY
2015
Average
%
2016
Average
2015
Average
%
2016
Average
2015
Average
%
2016
Average
2015
Average
%
2016
Average
Position Title
Senior Principal/Principal
$169.00
21.3%
$205
$136.00
2,5%
$139.40
$153.00
3.3%
$158.00
$150.00
6.7%
$160.00
Department Head
Principal Engineer/Sr Associate/Sr Proj Mgr
$142.00
8.1%
$154
$128.00
2.5%
$131.20
$143.00
-5.4%
$135.33
$130.00
7.7%
$140.00
City Engineer
Specialist/ Associate/ Sr. Proj Mgr
$141.00
2.5°%
$144.53
$123.00
19.8%
$147.33
$125.00
8.0%
$135.00
Transportation
Operations
Engineer
Proj. Mgr / Dept Mgr. / Design Review Engr.
$125.00
10.4%
$138.00
$125.00
2.5%
$128.13
$123.00
3.3%
$127.00
$120.00
4.2%
$125.00
Assistant City
Engineer
Engineering Specialist / ROW Spec /
Senior Agent
$100.00
-6.5 %
$93.50
$123.00
2.5%
$126.07
$107.50
1.7%
$109.33
$110.00
100.0/
%
Transportation
Engineer
Landscape Architect / Hydrologist / Planner
$104.00
6.7%
$111.00
$110.00
2.5%
$112.75
$83.33
2.6%
$85.50
Project Engineer/Architect
$97.50
13.8%
$111.00
$101.00
2.5%
$103.52
$115.00
3.8%
$119.40
Senior GIS Designer/ Water Resource/
Senior Designer
$94.00
2.5%
$96.35
$122.00
2.1%
$124.60
$100.00
20.0%
$120.00
Water Resources
Manager
Graduate Engineer / Architect
Senior Field Supervisor / Construction
Observer
$100.00
-100.0%
$103.50
2.5%
$106.09
$98.40
0.6%
$99.00
$95.00
5.3%
$100.00
Project Coordinator
Engineering Technician / Scientist / CADD /
Survey/Graphics
$100.00
-13.5 %
$86.50
$67.66
2.7%
$69.50
$85.00
5.9 %
$90.00
Engineering
Technician
Project Technician
$57.00
2.5%
$58,42
Word Processing / Admin Tech / Clerical
$59.50
16.8%
$69.50
$65.00
2.7%
$66.75
$60.00
8.3%
$65.00
Engineering Aide
Clerical Technician
Licensed Surveyor
$108.00
19.9%
$129.50
Project Surveyor
$85.00
24.7%
$106
$142.00
2,5%
$145.55
$130.00
1.5%
$132.00
3 -Person Survey Crew
$180.00
2.2%
$184.00
$160.00
6.3%
$170.00
2 -Person Survey Crew
$160.00
2.5%
$164.00
$135.00
7.4%
$145.00
GPS Survey Equipment
Included
Included
1 $38.00
2.5%
$38.95
Included
Included
Total Station Equipment
Included
Included
$28.00
2.5%
$28.70
Included
Included
GIS Workstation Equipment
Included
Included
$22.00
2.6%
1 $22.55
Included
Included
GPS Submeter Unit (per use)
Included
Included
$80,00
2.5%
$82.00
Included
Included
Coring Crew - One Person Crew
$160.00
Coring Crew - Two Person Crew
$235.00
Mileage
Included
Included Above
Included unless
outlined by contract
Current Allowable IRS Rate
Reproduction, Printing, Duplicating, Stakes,
Field Supplies, Telephone calls etc.
Included
Included
Included
Actual Costs
.AENGINEERINGMONSULTING EN-RVI-/RATES/Rat. ach.&I. Incr-.1a Rev. 12-10-2015
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
S. Contract 15-04, Sperry Tower Re -commissioning
Action To Be Considered:
Approve the plans and specifications for Contract 15-04 (Sperry Tower Re-
commissioning) and authorize the advertisement for a bid opening to be held at 11:00
a.m., on Thursday, February 4, 2016, at the North Water Treatment Plant, located at
3419 Coachman Point, Eagan, MN.
Facts:
➢ On November 5, 2014, the City Council approved the removal of the existing
500,000 gallon Sperry reservoir/tower and replacement with a new "Stealth"
design telecommunication tower with LED lighting located south of the existing
tower upon existing City property.
➢ On April 21, 2015, the City Council approved the plans and specifications for
Contract 15-04, Sperry Tower Recommissioning, and authorized the
advertisement of bids.
➢ On May 21, 2015, only one formal bid for the contract was received. The base
bid was found to be in excess of 20% over the Engineer's estimate. Public Works
Department staff and the engineering consultant reviewed the factors that
appear to have contributed to the bid results and recommended the contract be
re -bid during early 2016.
➢ Site work has been completed by telecommunication providers and public
agencies utilizing the tower in preparation for the proposed improvements.
➢ The plans and specifications have been revised and are being presented to the
City Council for their approval and authorization for the advertisement of bids.
➢ The Best Value Contracting method of procurement will be used for this
contract, and will be advertised in the solicitation of these bids in the legal
newspaper, as well as electronic formats, informing contractors of the bid. All
bids will be evaluated in an open and competitive manner.
➢ All of the construction activity for said improvements has been designed to occur
within existing public property, right-of-way or easements.
Attachments (0)
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
T. Contract 15-23, Well No. 3 Restoration
Action To Be Considered:
Approve the plans and specifications for Contract 15-23 (Well No. 3 Restoration — Water
System Improvements) and authorize the advertisement for a bid opening to be held at
10:30 am on Thursday, February 4, 2016 at the North Water Treatment Plant, located at
3419 Coachman Point, Eagan, MN.
Facts:
➢ Contract 15-23 provides for the restoration and repair of Well No. 3. Well No. 3,
and the associated well house, is one of the City's oldest wells.
➢ On June 3, 2014, the City Council adopted the 5 -year Capital Improvement Plan
for Public Works Infrastructure, Part III (2015-2019) and authorized the initiation
of the public improvement process for the 2015 programmed improvements.
➢ On April 7, 2015, the City Council approved an increase in CIP funds to address
additional expenses related to the restoration.
➢ On September 1, 2015, City Council approved the plans and specifications and
authorized the formal project bid.
➢ On October 6, 2015, only one formal bid for the contract was received. The base
bid was 20% higher than the Engineer's estimate. Public Works Department staff
and the engineering consultant reviewed the factors that appear to have
contributed to the bid results and recommended the contract be re -bid during
early 2016.
➢ The plans and specifications have been revised and are being presented to the
City Council for their approval and authorization for the advertisement of bids.
➢ All bid advertisement notices will be published in the legal newspaper, as well as
electronic formats, informing contractors of the bid.
➢ All of the construction activity for said improvements has been designed to occur
within existing public property, right-of-way or easements.
Attachments (0)
Agenda Information Memo
December 15, 2015 City Council Meeting
CONSENT AGENDA
V. Contract 15-07, 2015 City -Wide Sanitary Sewer Lining
Action To Be Considered:
Approve the final payment for Contract 15-07 (2015 City-wide Sewer Lining - Sanitary Sewer
Improvements) in the amount of $155,001.60 to Insituform Technologies USA, Inc. and accept
the improvements for perpetual City maintenance subject to warranty provisions.
Facts:
➢ Contract 15-07 provided the rehabilitation of public sanitary sewer through lining
improvements of 7,544 linear feet of existing pipe in various areas within the City as is
typically completed on an annual basis. The original contract award was $156,160.80.
The final contract cost was $155,001,60.
➢ These improvements have been completed, inspected by representatives of the Public
Works Department, and found to be in order for favorable Council action of final
payment and acceptance for perpetual maintenance subject to warranty provisions.
Attachments (0)
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
1419PL M 4 U WACI a &In,
W. Contract 15-09, 2015 Trail and Parking Lot Improvements
Action To Be Considered:
Approve the final payment for Contract 15-09 (2015 Trail and Parking Lot
Improvements) in the amount of $86,119.23 to McNamara Contracting, Inc., and accept
the improvements for perpetual City maintenance subject to warranty provisions.
Facts:
➢ Contract 15-09 provided for the construction and maintenance overlay of
bituminous trails and parking lots in the following locations:
o Bituminous County Trail Overlay — North side of Diffley Road from 1-35E
to Pilot Knob Road
o Bituminous County Trail Overlay — Lexington Avenue from Keefe Street to
230' south of Lone Oak Road
o Bituminous Trail Overlay - Bridle Ridge Park
o Bituminous Trail Overlay - Wescott Station Park
o Bituminous Driveway, Parking Lot, and Trail Construction - Moonshine
Park
o Bituminous Parking Lot Overlay — Civic Center Ice Arena
o Bituminous Driveway Overlay — Woodlands Lift Station
as programmed for 2015 in the City's 5 -Year Capital Improvement Program
(2015-2019) and authorized by the City Council on June 3, 2014.
➢ On May 19, 2015, the City Council awarded the contract to McNamara
Contracting, Inc., for the base bid of $331,559.90.
➢ These improvements have been completed, inspected by representatives of the
Public Works Department, and found to be in order for favorable Council action
of final payment and acceptance for perpetual maintenance subject to warranty
provisions.
Attachments (0)
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
X. 5 Year Capital Improvement Plan, 2016-2020
(Water Quality Improvements)
Action To Be Considered:
Approve the modification of the 5 -year Capital Improvement Plan for Public Works
Infrastructure, Part III — Infrastructure (2016-2020), Water Quality Improvements, as
follows:
o ADD Project 65-160006, Central Maintenance Facility Storm Water BMPs (2016)
$500,000 (Water Quality Fund 1127).
Facts:
➢ On May 12, 2015, the City Council received the Public Works Department's
presentation of the proposed draft 5 -year Capital Improvement Plan (CIP) for
2016-2020. After review and discussion, the Council concurred with the
proposed CIP as presented, and directed it to the June 2 Council meeting where
the CIP was formally adopted.
➢ The Water Quality improvements within the 5 -year CIP included $922,500 in
2016 obligations, the first year of proposed improvements.
➢ On July 7, 2015, the City Council authorized preparation of plans and
specifications for Project 1206, Central Maintenance Facility (CMF) Renovations.
➢ As part of the preparation of the plans and specifications, City staff determined
that the upgraded CMF site would not meet the City's current standards for
storm water, City Code Section 4.34. - Stormwater management regulations.
➢ In order to bring the upgraded CMF site into compliance with City Code, a
number of Best Management Practices (BMPs) will need to be implemented.
Due to the variety of construction activities associated with the CMF
renovations, it would be most appropriate to implement the BMPs during the
site upgrade scheduled for 2016.
➢ The cost estimate for the proposed storm water BMPs is $500,000. Due to the
benefit the BMPs would provide to the downstream lakes and wetlands,
consideration is being requested that funding for said improvements would be
addressed by the Water Quality Fund (1127).
➢ The proposed improvements would be comparable to other CIP projects
included within the current CIP 2016-2020. With Council approval, the CIP would
be updated accordingly.
Attachments (0)
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
Y. Revocation of Municipal State Aid Designation
Yankee Doodle Road
Action To Be Considered:
Approve a resolution requesting the Minnesota Commissioner of Transportation's
approval of the revocation of a segment of Yankee Doodle Road currently listed on the
City of Eagan's Municipal State Aid (MSA) roadway system.
Facts:
➢ The Municipal State Aid (MSA) designation of a street enables the maintenance and
reconstruction of existing streets, as well as the construction of new streets, to be
financed by the City's portion of the gas tax revenue distributed by the State. 20%
of the city's local street mileage is eligible for this designation. Approximately 48
miles are currently designated within the City.
➢ State Aid policy allows the designation of any non-federal or non -state roadways
within a municipal corporate boundary that meet State Aid criteria as MSA streets.
State Aid policy does not allow the designation of any roadway segment by more
than one agency.
➢ The Dakota County Transportation Department has requested the City revoke its
MSA designation of Yankee Doodle Road (County Road 28), from Highway 149 to
the Inver Grove Heights border (0.53 miles), to allow Dakota County to designate
this stretch of roadway as a County State Aid Highway.
➢ This 0.53 miles would be available for designating additional segments of city
streets onto the City's MSA system in spring 2016.
➢ Public Works Department (Engineering) staff have reviewed the County's request
and find it to be in order for favorable Council action.
ATTACHMENTS (1)
CY-1 Resolution
CITY OF EAGAN
CONCURRING RESOLUTION FOR NEW CSAH DESIGNATION
WHEREAS, the County Board of the County of Dakota did adopt a resolution on October 20,
2015, locating, establishing, designing and numbering the County State Aid Highway System of
Dakota County, and
WHEREAS, said resolution locates and establishes certain County State Aid Highways within
the corporate limits or the City of Eagan
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Eagan that the
resolution adopted by the County Board, a copy of which is attached hereto and made a part
thereof, locating or establishing the County State Aid Highway system within the City limits (and
revoking certain portions of said system) is in all things approved.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward
two certified copies of this resolution to the Commissioner of Transportation for his consideration.
CITY OF EAGAN
CITY COUNCIL
By:
Mike Maguire, Mayor
Attest:
Christina M. Scipioni, City Clerk
CERTIFICATION
I, Christina M. Scipioni, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify
that the foregoing resolution as duly passed and adopted by the City Council of the City of Eagan,
Dakota County, Minnesota, in a regular meeting thereof assembled this 15th day of December,
2015.
Christina M. Scipioni
G:\Council Agenda -Current Items\Approve CSAH Designation, Reso 12-15-15 Ag(JAJ).doc
BOARD OF COUNTY COMMISSIONERS
DAKOTA COUNTY, MINNESOTA
October 20, 2015 Resolution No. 15-540
Motion by Commissioner Gaylord Second by Commissioner Slavik
Designation Of Portion Of County State Aid Highway 28 In Cities Of Eagan And Inver Grove Heights
WHEREAS, the County State Aid Screening Board awarded Dakota County an additional 39.6 miles of County
State Aid Highways to be added to Dakota County's State Aid Highway (CSAR) System in the fall of 2012; and
WHEREAS, Minn. Stat. § 162.02, subd. 7, states that the County Board of any county may establish and locate a
CSAH in a new location where there is no existing road, or it may establish and locate the highway upon or over
any established road or street or a specified portion thereof within its limits; and
WHEREAS, the Transportation Director/County Engineer recommends designating County State Aid Status,
according to the recommendation in the adopted State Aid Mileage Request; and
WHEREAS, the City of Inver Grove Heights, under separate action on September 14, 2015, revoked Municipal
State Aid status along this segment of roadway to allow for CSAH designation; and
WHEREAS, the City of Eagan, under separate action on October 6, 2015, revoked Municipal State Aid status along
this segment of roadway to allow for CSAH designation.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby designates
County State Aid Status, subject to the approval of the Commissioner of Transportation of the State of Minnesota
for a segment of CSAH 28 as follows:
Beginning at the intersection of Trunk Highway 149 (Dodd Road) and Yankee Doodle Road in Section 12,
T27N, R23W in the City of Eagan, thence easterly along Yankee Doodle Road and northerly along Argenta
Trail through Sections 12 and 7, T27N, R23W to the intersection of Argenta Trail and TH 55 and there
Section 7, T27N, R22W in Inver Grove Heights.
; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Dakota
County Transportation Director/County Engineer to forward two certified copies of this resolution to the Minnesota
Commissioner of Transportation for approval.
STATE OF MINNESOTA
County of Dakota
I, Kelly Olson, Clerk to the Board of the County of Dakota, State of Minnesota, do hereby certify
VOTE
that I have compared the foregoing copy of a resolution with the original minutes of the
Slavik
Yes
proceedings of the Board of County Commissioners, Dakota County, Minnesota, at their
Gaylord
Yes
session held on the 20th day of October, 2015, now on file in the County Administration,
Department, and have found the same to be a true and correct copy thereof,
Egan
Yes
Schouweiler
Yes
Witness my hand and official seal of Dakota County this 26th day of October, 2015.
Workman
Yes
Holberg
Yes
Gerlach
Yes
Clerk to the Board
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
Z. Minnesota Energy Resources Corporation
Summary of Ordinance No. 550
Action To Be Considered:
Approve the official summary of Ordinance No. 550, a Franchise Agreement with
Minnesota Energy Resources Corporation, and authorize the Mayor and City Clerk to
direct its publication.
Facts:
➢ Minnesota Energy Resources Corporation (MERC) delivers natural gas to 231,000
customers in 184 communities across Minnesota. While MERC maintains
privately owned easements for some of their trunk pipeline facilities, much of
their gas pipeline system is located within public right-of-way.
➢ The franchise agreement allows MERC to construct, operate, repair and maintain
facilities and equipment for the transmission and sale of gas for public and
private use and to use public right-of-way and easements within the City of
Eagan for such purposes.
➢ On November 30, 2015, the City Council approved a franchise agreement
addressing a 20 year period and subject to the public right-of-way regulations as
applicable to utility services as set forth in the City Code.
➢ The process of approving the franchise agreement requires the publication of a
summary of the agreement and an invitation to the public to review the
agreement in its entirety at a designated location. A review of the full
agreement will be made available at city hall for any interested parties.
Attachments (1)
CZ -1 Ordinance Summary
CITY OF EAGAN
ORDINANCE NO. 550
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, GRANTING MINNESOTA
ENERGY RESOURCES CORPORATION, A SUBSIDIARY OF WEC ENERGY GROUP, INC.,
A WISCONSIN CORPORATION, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE
FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND
EQUIPMENT FOR THE TRANSMISSION AND SALE OF GAS FOR PUBLIC AND PRIVATE
USE AND TO USE THE PUBLIC GROUND OF THE CITY OF EAGAN, MINNESOTA, FOR
SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF.
The following is the official summary of Ordinance No. 550 approved by the City Council of
Eagan on November 30, 2015.
This Ordinance grants a gas franchise to Minnesota Energy Resources
Corporation, a subsidiary of WEC Energy Group, Inc., a WISCONSIN
corporation who holds the previous franchise. The new, nonexclusive, franchise
will be in effect for a period of 20 years. This Ordinance sets forth all the terms
and regulations related to the franchise granted herein.
A printed copy of the ordinance is available for inspection by any person during regular office
hours in the office of the City Clerk at City Hall, 3830 Pilot Knob Road, Eagan, Minnesota
55122.
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
CONSENT AGENDA
AA. Approve a Resolution to accept a donation from Bob Lane, a citizen of Eagan, in the
amount of $500 toward the restoration of the Historic Eagan Town Hall
Action To Be Considered:
To approve a resolution to accept a donation from Bob Lane, a citizen of Eagan, in the amount
of $500 toward the restoration of the Historic Eagan Town Hall.
Facts:
➢ Mr. Lane donated $500 to the Eagan Historical Society (City of Eagan) to be used
toward renovations of Historic Old Town Hall.
➢ Mr. Lane is a resident of Eagan and is involved in a variety of community organizations.
➢ Mr. Lane's gift came unsolicited to the Eagan Historical Society.
Attachments: (1)
CAA -1 Resolution
CITY OF EAGAN
RESOLUTION
TO APPROVE A RESOLUTION TO ACCEPT A DONATION OF $500 FROM BOB LANE
TOWARD THE RESTORATION PROJECT AT THE 1914 TOWN HALL.
WHEREAS, the Historic Town Hall was the victim of an arson fire in September 2013;
and
WHEREAS, Eagan Historical Society and the City of Eagan has commenced a project to
restore the building; and
WHEREAS, the City Council of the City of Eagan encourages public donations to help
defray the costs to the general public of providing services in Eagan;
WHEREAS, Bob Lane, a resident of Eagan has presented a donation of $500 to be used
toward the restoration project;
NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the
donation of $500.00 from Bob Lane to the renovation and restoration of Old Town Hall.
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CITY OF EAGAN
CITY COUNCIL
By:
Mayor
Attest:
City Clerk
CERTIFICATION
I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do
hereby certify that the foregoing resolution was duly passed and adopted by the City Council of
the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 17"'
day of November, 2015.
City Clerk
Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
BB. Approve Easement Vacation for Oakbrooke 8th Addition and Final Plat
(Oakbrooke 9th Addition) — Mark Gergen & Assoc.
Actions To Be Considered:
To approve an Easement Vacation of public drainage and utility easements located on
Lots 1 and 2, Block 1, Oakbrooke 8th Addition.
To approve a Final Plat (Oakbrooke 9th Addition) upon approximately one acre located
south of Deerwood Drive between Blackhawk Middle School and Johnny Cake Ridge
Road.
Facts:
➢ The property was subdivided in 2012 and the plat of Oakbrooke 8th Addition
created two new lots fronting on Deerwood Drive. To date the two lots remain
vacant.
➢ The plat of Oakbrooke 9th Addition combines the two %Z -acre lots into a single 1 -
acre lot and incorporates all necessary public drainage and utility easements on
this property.
➢ Fees paid with the 8th Addition subdivision will be adjusted to account for just
one new lot rather than two. This includes a refund of one unit park and trail
dedication totaling $3,558. The water quality dedication and financial guarantee
for public improvements are unchanged.
➢ The vacation request has been reviewed by Public Works (Engineering Division)
staff and found to be in order for favorable Council action to coincide with
approval of the Oakbrooke 9th Addition plat.
➢ On November 30, 2015, a public hearing was held on the vacation of easements
dedicated with the Oakbrooke 8th Addition plat. The public hearing was closed
and action continued to be concurrent with approval of the Oakbrooke 9th
Addition plat. No objections have been received to date.
➢ The Dakota County Surveyor has reviewed plat and okayed it for mylars.
Issues: None
Attachments: (3)
CBB-1 Location Map
CBB-2 Easement Vacation Legal & Graphic
CBB-3 Final Plat
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Pipeline Easement
Doc. 1317835
All of the westerly 5.0' drainage & utility easement over Lot 1, Blk 1, Oakbrooke 8th
Addition, Dakota County, Minnesota, lying north of the south 10.0' of said Lot 1 and
south of the southerly line of Williams Brothers Pipeline easement, Document #
1317835 1
And:
Description of Drainage & Utility easement to be vacated:
All of the easterly 5.0' drainage & utility easement over Lot 2, Bilk 1, Oakbrooke 8th
Addition, Dakota County, Minnesota, lying north of the south 10.0' of said Lot 2 and
south of the southerly line of Williams Brothers Pipeline easement, Document #
1317835
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Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
CONSENT AGENDA
CC. Approve Change Order #2 for Contract 15-10, Old Town Hall Repairs and
Renovation
Action To Be Considered:
Approve Change Order No. 2 to Contract No. 15-10, Old Town Hall Repairs and Renovation, and
authorize the Mayor and City Clerk to execute all related documents.
Facts:
➢ Contract 15-10 provides for the repairs and renovation of Old Town Hall.
➢ On August 3, 2015, the City Council awarded the base bid for Contract 15-10 to Parkos
Construction.
➢ Change Order No. 2 provides for:
• Additional exterior trim. ADD $496.00
• Repairs to deteriorating molding. ADD $511
• Additional molding and interior wood replacement. ADD $1,188
• Credit for wood not needed, DEDUCT $71.88
➢ The cost of the additional work is consistent with bid prices received for relevant bid
items on other projects within the city and region.
➢ The change order provides for an additional cost of $2,123.74 (.006% of the original
contract). The cost of the additional work under the change order will be the
responsibility of the Community Investment Fund.
➢ The change has been reviewed by the Government Buildings Division and the City's
consultant, Mohegan Hansen Architects, and found to be in order for favorable Council
action.
Attachments: (0)
Agenda Information Memo
December 15, 2015 Eagan City Council Meeting
Public Hearings
A. Variance — 2949 Skyline Drive (Aspen Builders, Jorj Ayaz/Reza Alizadeh)
Action To Be Considered:
Approve (or direct Findings of Fact for denial) a Variance to exceed the maximum 20% building
coverage by 1.7% for property located at 2949 Skyline Drive.
Required Vote For Approval: Majority of Council Members Present
Facts:
➢ The subject lot is 12,601 square feet with an existing 3 -bedroom home and attached
garage covering 2,511 square feet, creating building lot coverage of 19.9%.
➢ The applicant is proposing to construct 212 square feet of additional living space to add
another bedroom for the homeowner's parents. The Additional living space would
exceed the 20% building coverage maximum by 1.7%.
➢ The applicant is attempting to minimize the amount of Variance request by only building
under an existing deck structure and moving the existing deck footing/post to the
required rear -yard setback of 15 feet. Therefore, no additional greenspace will be used.
➢ The property appears to be otherwise compliant with all other City Code requirements
and, due to the relatively long distance from existing homes, the request does not
appear to be materially detrimental to neighboring properties or the City Code.
Attachments: (3)
PHA -1 Location Map
PHA -2 Planning Report
PHA -3 Exhibits
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PLANNING REPORT
CITY OF EAGAN
REPORT DATE: November 16, 2015
APPLICANT: Jorj Ayaz
PROPERTY OWNER: Reza Alizadeh
REQUEST: Variance
LOCATION: 2949 Skyline Drive
CASE: 04 -VA -09-11-15
HEARING DATE: December 15, 2015
APPLICATION DATE: November 6, 2015
PREPARED BY: Erik Slettedahl
COMPREHENSIVE PLAN: LD, Low Density Residential
ZONING: R-1, Single-family Residential
SUMMARY OF REQUEST
The applicant is requesting approval of a Variance to exceed the maximum allowable building
coverage ratio of 20% to allow an expansion of living space upon property located at 2949
Skyline Drive, legally described as Lot 4, Block 2, Prettyman Heights.
AUTHORITY FOR REVIEW
City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the Council may approve,
approve with conditions or deny a request for a variance. In considering all requests for a
variance, and whether the applicant established that there are practical difficulties in complying
with the provisions(s) of this Chapter, the City Council shall consider the following factors:
a. Exceptional or extraordinary circumstances apply to the property which do not apply
generally to other properties in the same zone or vicinity, and result from lot size or
shape, topography, or other circumstances over which the owner of property has no
control.
b. The literal interpretation of the provisions of this Code would deprive the applicant
property use commonly enjoyed by other properties in the same district under the
provisions of this Code.
c. The exceptional or extraordinary circumstances do not result from the actions of the
applicant.
Planning Report — 2949 Skyline Drive (Alizadeh)
December 15, 2015
Paee 2
d. The granting of the variance will not confer on the applicant any special privilege that is
denied by this Chapter to owners of other lands, structures or buildings in the same
district.
e. The variance requested is the minimum variance which would alleviate the practical
difficulties.
f. The variance would not be materially detrimental to the purposes of this Code or to
properties in the same zone.
g. The property for which the variance is requested is otherwise in compliance with the City
Code.
The ordinance also states "A variance will be denied when it is not in harmony with the general
purposes and intent of the zoning provisions of this Code or when the variance is inconsistent
with the comprehensive plan. Any condition imposed upon the approved variance must be
directly related to and must bear a rough proportionality to the impact created by the variance."
CODE REQUIREMENTS
City Code Sec. 11.60, Subd. 5 provides the maximum allowable building coverage in the R-1
zoning district is 20%. Building coverage is defined as the area of a lot covered by building(s).
BACKGROUND/HISTORY
The property is platted with a lot size of 12,601 square feet. The property is developed with a 3 -
bedroom, two-story single family home constructed in 1991. Lots within the Prettyman Heights
subdivision range between the minimum 12,000 square feet 30,000 square feet.
EXISTING CONDITIONS
The subject lot rectangular shaped and is situated at the southwest corner of Skyline Trail and
Skyline Drive, with access coming from Skyline Trail. The existing home and attached garage
covers 2,511 square feet of the lot, creating a lot coverage of 19.9%.
Due to the lot's extensive right-of-way frontage, the existing home was designed to be long and
relatively narrow to meet setback requirements and maximize the use of the lot. City Code
defines the rear lot line for corner lots as the shorter south property line opposite the driveway. A
second -level deck and 3 -season porch are located on the south side of the home, toward the rear
lot line. The deck footing/support post closest to the rear property line is setback 13.5 feet.
EVALUATION OF REQUEST
Proposal —The applicant is proposing to construct a 212 square foot living space addition under
the existing deck on the south side of the home. The existing uncovered deck is not counted as
Planning Report — 2949 Skyline Drive (Alizadeh)
December 15, 2015
Page 3
building lot coverage, but enclosing space underneath the deck would result in additional
building coverage of 2,728 square feet or 21.7% lot coverage.
To meet the 15 -foot required rear -yard setback for living space, the applicant is proposing to
remove the tip of the existing deck and keep the living space addition no closer than the required
15 feet.
The lot is not within a Shoreland Overlay District. Therefore limits on impervious surface
coverage do not apply.
Variance Criteria — The Zoning Ordinance states that relief may be granted from a required
ordinance provision provided there are special conditions that apply to the subject land, the relief
is not contrary to the Zoning Ordinance and Comprehensive Guide Plan, and it is necessary to
alleviate a practical difficulty.
Applicant's Practical Difficulties — The property owners have owned the home for 16 years. The
family residing at the home consists of husband, wife, three children and handicapped
grandparents who attend to the children and help the family. While the home is relatively large
in square footage, according to the applicant, it was designed with only three bedrooms, leaving
not enough room for family and grandparents. The applicant, who is the project designer and
family friend, states there is no other feasible option to add bedroom space except for the area
beneath the deck. The applicant indicates the homeowner needs the additional room but wants to
stay in Eagan and the current location to preserve their children's social and educational network.
The applicant is attempting to minimize the amount of Variance request by only building under
the existing structure and moving the existing deck footing/post to the required rear -yard setback
of 15 feet. The existing home has stucco siding and the exterior of the addition will be designed
to match the existing home.
Evaluation —The purpose of the building coverage provision is to prevent the overcrowding of
properties and to provide green space.
The applicant is seeking relief to allow for the construction of a 212 square foot living space
addition. While the request adds additional living space, the actual visual impact of additional
building lot coverage is minimized due to the use of existing structural space under the deck. No
additional green space will be used and it appears the applicant is proposing the minimum
Variance necessary to alleviate practical difficulties. Additionally, due to the configuration of
neighboring properties, the closest structure to the proposed addition is 70 feet away.
The property appears to be otherwise compliant with all other City Code requirements and, due
to the relatively long distance from existing structures, the request does not appear to be
materially detrimental to neighboring properties or the City Code.
Planning Report — 2949 Skyline Drive (Alizadeh)
December 15, 2015
Page 4
SUMMARY/CONCLUSION
The owner is requesting approval of a Variance to allow 212 square feet of additional living
space. The proposed addition results in building coverage of 21.7%, which exceeds the City
Code maximum of 20% in the R-1 zoning district. The proposed addition uses existing structural
space under an existing deck, will be architecturally compatible with the existing house, and
satisfies setback and other zoning requirements.
City policymakers will need to determine whether the proposed use is reasonable and a Variance
is necessary to alleviate a practical difficulty.
ACTION TO BE CONSIDERED
To approve a Variance to exceed the maximum 20% building coverage by 1.7% to add
additional living space, for property located at 2949 Skyline Drive. If approved, the following
conditions should apply:
If within one year after approval, the variance shall not have been completed or utilized, it
shall become null and void unless a petition for extension has been granted by the council.
Such extension shall be requested in writing at least 30 days before expiration and shall state
facts showing a good faith attempt to complete or utilize the use permitted in the variance.
2. The Applicant shall obtain a Building Permit prior to construction of the addition.
3. The Applicant shall identify the property line and verify compliance with required setbacks at
the time of the footing inspection.
4. The addition shall be constructed of exterior materials similar and compatible to the principal
building.
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Agenda Information Memo
December 15, 2015, Eagan City Council Meeting
NEW BUSINESS
A. Planned Development Amendment and Final Planned Development — MSP
Commercial
Action To Be Considered:
To approve (or direct preparation of Findings of Fact for Denial) a Planned Development
Amendment and Final Planned Development to construct a three-story 70,000 s.f.
medical office and clinic upon approximately 4.2 acres located at the southwest corner
of 1-494 and Pilot Knob Road, subject to the conditions listed in the APC minutes.
Required Vote For Approval:
➢ PD Amendment and Final PD —At least three votes
Facts:
➢ The property has been zoned PD, Planned Development, since 1984. It was
designated for office use at that time, and in 1999 a PD Amendment was
approved for development of a hotel and conference center. The 1999 PD
Agreement expired in 2004, and the property remains vacant.
➢ The applicant is proposing a Planned Development Amendment to construct a
3 -story 70,000 s.f. medical office and clinic for Summit Orthopedics upon this
site.
➢ The proposed use is consistent with the Major Office land use designation.
➢ Medical service is considered a provisional use with Airport Noise Policy Zone 3,
and as such is required to incorporate sound attenuation construction standards.
The proposal includes a number of deviations to typical City Code standards
which are identified below.
➢ The applicant's narrative speaks to the site design challenges and how they
relate to the proposed deviations, as well as comparison to the prior Planned
Development which also included a number of deviations to typical City Code
standards.
➢ The Applicant's stated public benefit is that the proposed medical office and
clinic will enhance and complement uses in the surrounding area.
➢ As a single phase development, approval of the PD Amendment would constitute
simultaneous approval of a Final Planned Development for the property, subject
to the execution of a Final Planned Development Agreement.
➢ A Final Plat application has been submitted to replat the property from an outlot
to a lot, incorporating adjacent vacated right-of-way. The Final Plat will come
before the City Council for approval after the County Surveyor has completed
review and okayed the plat for mylars.
➢ A public hearing was held on November 24, 2015 and the APC did recommend
approval on a 6-1 vote.
Issues:
➢ Similar to the hotel, conference center and water park approved in 1999, the
MSP Commercial proposal includes a number of deviations that are spelled out
in more detail in the staff report but include:
■ Building and parking lot setbacks
■ Parking stall sizes and counts
■ Green space
■ Signage
■ Tree mitigation
➢ The acceptability of the development proposal is a policy matter for City officials.
60 -Day Agency Action Deadline:
➢ Waived
Attachments: (5)
NBA -1 Location Map
NBA -2 Draft November 24, 2015 APC Minutes
NBA -3 Planning Report
NBA -4 Report Exhibits
NBA -5 Letter from Venture Bank
Advisory Planning Commission
November 24, 2015
Page 7 of 12
E. Summit Orthopedic
Applicant Name: MSP Commercial
Location: SE Corner 1-494 and Pilot Knob Road
Application: Planned Development Amendment
File Number: 04 -PA -08-10-15
City Planner Ridley introduced this item and highlighted the information presented in the City
Staff report dated November 19, 2015.
Applicant Alex Young, MSP Commercial, introduced a Summit Orthopedics representative.
Jameson Young, Summit Orthopedics CFO, introduced herself and provided an overview of
Summit's operations, their desire to consolidate existing Eagan operations at this site and to
expand services provided in Eagan.
Mr. Young explained MSP's approach to the site development and consideration of the
RainTree Hotel and Waterpark approval for the site in 1999. Circulation, parking and patient
experience were also big considerations. Relative to tree preservation, he explained it wasn't a
tree issue but rather a topography issue driving the site design.
Member Piper asked the applicant if he would consider the site over parked, had he considered
a green roof and if they were going for LEED certification.
Mr. Young explained the site would not be over parked but, rather, any "extra parking" would be
utilized for snow storage. He stated a facility of this type has a lot of specialty mechanical
equipment that will be housed on the roof in a large mechanical suite that would eliminate the
potential for a green roof. He also stated MSP was not intending to go for LEED certification for
the building but that they would employ the latest technology and best construction practices as
an efficient building benefits all involved parties.
Member Vanderpoel asked if MSP had considered the use of pervious pavers and Mr. Young
stated they had not designed to that level of detail yet but that they would definitely consider
pervious pavers.
Chair Filipi opened the public hearing.
Chad Thomas, representing the property owner of the Eagan Woods office building at 2600
Eagan Woods Drive, stated his objection to the proposal due to the proximity of one portion of
the site's parking field, the amount of parking proposed and tree loss. He stated his concern
that if the parking ends up being short, Summit visitors would start parking on the property he
manages.
There being no further public comment, Chair Filipi closed the public hearing and turned the
discussion back to the Commission.
Member Piper asked staff to respond to the concern regarding the parking area adjacent to the
Eagan Woods site. City Planner Ridley stated the existing and proposed parking in that area
meet the required 5' setback from a side property line.
Advisory Planning Commission
November 24, 2015
Page 8 of 12
Assistant City Engineer Nelson stated there is retaining wall along that common lot line so it
would be unlikely for clients of the MSP site to find the Eagan Woods parking convenient.
Mr. Ridley further explained that City approval of deviations to parking stall size and numbers,
signage and green space are not unusual in PD's but each site is different and should be
considered on its merits as there are really no apples to apples comparisons to rely upon.
Member Vanderpoel stated she would not be voting in favor of the proposal as it appeared the
developer was trying to fit a square peg in a round hole. The amount of tree loss and the
deviations to green space and signage were beyond her level of comfort.
Member Filipi asked about the public benefit associated with this PD. The applicant
summarized the benefits spelled out in the MSP narrative (and staff report).
Member Sagstetter opined that he believes the public benefit includes utilization of a difficult
development site and exterior building finishes above and beyond City Code standards. He
went on to state that the amount of tree loss is unfortunate; however, the alternative is
underutilization of a prominent site.
Member Piper stated he was in agreement with Mr. Sagstetter; he encouraged the applicant to
work with the neighbor, seek LEED certification. He stated he was very much in favor of the
project.
Member Piper moved, Member Sagstetter seconded a motion to recommend approval of a
Planned Development Amendment to construct a three-story 70,000 s.f. medical office and
clinic for Summit Orthopedics upon approximately 4.2 acres, subject to the following conditions:
1. A Final Planned Development Agreement shall be executed and recorded with the
Dakota County Recorder's office within 90 days of approval. Proof of recording shall be
provided to the City. The Final Planned Development Agreement shall include the following
exhibits:
a. Site Plan
b. Building Elevations
C. Landscape Plan
d. Tree Mitigation Plan
2. The property shall be re -platted.
3. The building shall incorporate sound attenuation measures to achieve an interior sound
level reduction of 24 dBA within Zone 3 per City ordinance. Compliance with this standard shall
be demonstrated at the time of Building Permit.
4. The color of the rooftop mechanical suite panels shall match the color of the brick or
building trim.
5. Building address numbers shall be installed consistent with the provisions of Section
2.78 of City Code.
6. The overall planting plan shall be revised, in a manner acceptable to the City Forester, to
provide appropriate spacing of plant materials to allow for mature growth, and greater amount of
plant materials designated to fulfill minimum landscape standards.
Advisory Planning Commission
November 24, 2015
Page 9of12
7. Tree mitigation shall be fulfilled with a cash payment of $94,800.00, payable prior to any
land disturbance on the property.
8. The applicant shall obtain temporary construction easements or agreements for any
construction occurring outside the property, in a form acceptable to the City Attorney, prior to
the release of the plat for recording. All public and private streets, drainage systems, and
utilities necessary to provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes, engineering standards,
guidelines, and policies.
9. A detailed land disturbance and erosion control plan shall be prepared in accordance
with current City land disturbance and erosion control regulations prior to final plat approval.
10. All erosion/ sediment control plans submitted for development and grading permits shall
be prepared by a designer who has received current Minnesota Department of Transportation
(MNDOT) training, or approved equal training as determined by the City Engineer in designing
stormwater pollution prevention plans. Also, all personnel responsible for the installation of
erosion/ sediment control devices, and the establishment of vegetation for the development,
shall have received Erosion/Sediment Control Inspector/Installer certification through the
University of Minnesota, or approved equal training as determined by the City Engineer.
11. The existing culvert under Eagan Woods Drive, draining the low area in the southern
portion of the site, shall be abandoned with the development in a means acceptable to the City
Engineer.
12. This development shall meet the City's Post Construction Stormwater Management
Requirements (City Code §4.34) for stormwater management and surface water quality,
including Runoff Rate Control and 1.1" Volume Control on the site's new impervious surface
area (including effective soil remediation for the site's disturbed soils that are to be revegetated).
13. The applicant shall provide adequately sized pre-treatment (e.g. 4' sumps with scour
protection and skimmer hood, etc.) at, or immediately upstream of, all stormwater management
facility inlets to provide for effective capture and easily -accessible cleanout of fine -sand sized
particles and floatable pollutants. Details shall be included in applicable plan sheet(s).
14. Prior to receiving city approval to permit land disturbing activity, the applicant shall
provide the City with soil boring logs from a minimum of four soil -borings within any proposed
infiltration area, extending a minimum of 10' below the bottom of the proposed infiltration
feature, to evaluate and ensure suitability for infiltration. If the soil boring logs indicate
incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for
meeting volume control requirements, the applicant shall revise the design and/or construction
plans (e.g. over-excavation/soil-amendment depth, etc.) to ensure volume control requirements
are fully met.
15. Prior to receiving city approval to permit land disturbing activity, the applicant shall
provide construction details of proposed sub -surface infiltration system for City
review/acceptance by the City Engineer and include in construction plans. Construction details
shall include infiltration system cross-section(s), appropriate base construction specifications for
infiltration, construction sequencing/protection/restoration notes, sizing/volume tables, details for
inlets/outlets, unobstructed inspection/maintenance access to inlets/outlets/header row/pipe
Advisory Planning Commission
November 24, 2015
Page 10 of 12
gallery, etc., to ensure sub -surface infiltration system is properly designed, constructed, and
adequately protected during / after construction to prevent clogging, and able to be properly
accessed, inspected and maintained to function as intended. These graphical details and notes
shall be prominently included in all applicable plan sheets (e.g. Grading Plan, Utility Plan, etc.).
16. Prior to receiving city approval to permit land disturbing activity, the property owner shall
provide detailed Soil Management Strategies for City review, and acceptance by the City
Engineer, that provide clear assurances that by final grading, prior to installation of any irrigation
and plantings, the disturbed areas that are to be revegetated will have protected and/or restored
soil permeability to non -compacted soil conditions in the top 12" of soil with no less than 5% soil
organic matter content, to comply with Volume Control requirements. These graphical details
and notes on soil protection/restoration shall be included in the Stormwater Management Plan
and prominently included in all applicable plan sheets (e.g. Erosion & Sediment Control Plan,
Grading & Drainage Plan, Utility Plan, Landscape Plan, etc.). Documentation (e.g.
representative on-site soil samples) shall be provided to City Water Resources staff to verify
approved soil management strategy compliance.
17. Prior to receiving city approval to permit land disturbing activity, the property owner shall
enter into a long-term stormwater management system maintenance agreement with the City,
detailing the inspection and maintenance required to occur to ensure proper operation and
performance of the permanent stormwater management system, in a form acceptable to the
City Attorney.
18. During sub -surface infiltration system area over -excavation and sub -soil work, the
applicant shall ensure that a Certified Soil Scientist will be present to verify and document that
practice area sub -soils are suitable for a saturated condition infiltration rate of 1 -inch per hour or
greater (but less than 8.0 -inch per hour). If the sub -soil infiltration rates are less than 1 -inch per
hour (or greater than 8.0 -inch per hour), the applicant shall immediately notify the City Engineer
and revise the volume control practice(s) as necessary (e.g. over-excavation/soil-amendment
depth, etc.) to ensure volume control requirements are fully met. At completion of
structural/compacted base within each subsurface infiltration system, the applicant shall ensure
that a soil scientist will be present to verify and document that the subsurface infiltration
system's structural/compacted base is suitable to infiltrate a minimum of 1 -inch per hour or
greater in saturated conditions. Documentation shall be provided to the City within 48 -hours
after infiltration testing. The applicant shall provide the City Water Resources staff with 24-hour
advance notice of the occurrence of infiltration verifications and also prior to any sub -surface
chamber placement or backfilling within any of the infiltration practices.
19. Before the city issues a Certificate of Occupancy on the development site, the applicant
shall provide the City Engineer as -built plans that demonstrate that all constructed stormwater
conveyance structures, stormwater management facilities (sumps, infiltration practices, etc.),
and soil management strategies conform to design and/or construction plans, as approved by
the City. As -built volumes (for retention) shall be provided for all infiltration practices. The
applicant shall submit to the City Engineer certification that the stormwater management
facilities have been installed in accord with the plans and specifications approved. This
certification shall be provided by a Professional Engineer licensed in the State of Minnesota.
20. This development shall provide hydrant spacing and locations in accordance with City
Fire Department and Public Works standards.
Advisory Planning Commission
November 24, 2015
Page 11 of 12
21. The applicant shall submit a proposal/infrastructure plan to be approved by staff to
provide telecommunications fiber to the premises (FTTP). This development should include the
installation of fiber optic cable, or a conduit for future installation, in its construction plans at the
time of Building Permit.
22. The applicant shall obtain all necessary Mn/DOT and Dakota County permits for any trail
connections in their right-of-way.
23. The applicant shall obtain a private drainage easement or agreement for any storm
water being directed onto neighboring properties, in a form acceptable to the City Attorney, prior
to the release of the plat for recording.
24. This development shall satisfy park and trail dedication requirements through cash
contribution, payable at the time of Building Permit at the rates then in effect.
Motion carried 6-1 (Vanderpool)
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: November 19, 2015
APPLICANT: MSP Commercial
PROPERTY OWNER: Eagan Woods I, LLC
REQUEST: Planned Development Amendment
CASE: 04 -PA -08-10-15
HEARING DATE: November 24, 2015
APPLICATION DATE: October 21, 2015
PREPARED BY: Pamela Dudziak
LOCATION: SE Corner I-494 and Pilot Knob Road
COMPREHENSIVE PLAN: MO, Major Office
ZONING: PD, Planned Development
SUMMARY OF REQUEST
The applicant is requesting approval of a Planned Development Amendment to construct a
three-story 70,000 s.f. medical office and clinic for Summit Orthopedics upon approximately 4.2
acres located at the southwest corner of I-494 and Pilot Knob Road, legally described as Outlot
A, Eagan Woods Office Park.
As a single phase development, approval of the PD Amendment would constitute simultaneous
approval of a Final Planned Development for the property, subject to the execution of a Final
Planned Development Agreement. The applicant has submitted a Final Plat application to replat
the property from an outlot to a lot.
AUTHORITY FOR REVIEW
Chapter 11, Section 11. 50, Subdivision 5 states, in part,
1. The provisions of this chapter may be amended by the majority vote of the council, except
that amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two-thirds of all members of the council.
2. The Council shall not rezone any land or area in any zoning district or make any other
proposed amendment to this chapter without first having referred it to the advisory planning
commission for its consideration and recommendation.
Planning Report — MSP Commercial
November 24, 2015
Page 2
BACKGROUND/HISTORY
The property is located west of Pilot Knob Road just south of I-494. The property was platted as
an outlot with the initial Eagan Woods Office Park in 1985. The property was zoned Planned
Development at that time and designated for office use. In 1999, the City approved a Preliminary
Planned Development to allow a hotel with conference center and water park on the property.
That Preliminary PD included deviations to building height, building setbacks and amount of
parking, as well as 81 % tree removal. The tenn of the 1999 Preliminary PD was 5 years. The
development did not materialize and the Preliminary PD Agreement expired in 2004. The City's
Comprehensive Guide Plan designates the property for Major Office land uses.
EXISTING CONDITIONS
This 4.2 acre vacant parcel is part of the Eagan Woods Office Park development. The
site is fronted by three public streets; Pilot Knob Road (CSAH 31) to the east, I-494 to the
north, and Eagan Woods Drive to the west. Water was stubbed to the southwest corner of
the property, and sanitary sewer is available along the east edge of the site. The entire site
is heavily wooded with a mix of newer growth and mature and specimen trees.
Elevations rage from 889 to 847, with the highest area being along the east side adjacent
to Pilot Knob Road. The site generally slopes to the west with the lowest elevation of
847 in the southwest corner. Pilot Knob Road is about 20 feet lower in elevation than the
site.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
EVALUATION OF REQUEST
The proposed development is a 3 -story building with approximately 70,000 gross s.f. and
underground parking. Access to the site is from Eagan Woods Drive in two locations. The
building is situated in the northeast portion of the property, with access to an underground
parking level from the north side of the building. According to the submitted narrative, this
placement is best suited to the topography of the site.
Existing Use
Zoning
Land Use
Designation
North
I-494
Right-of-way
I-494
East
Pilot Knob Road;
Hotel
Right-of-way;
PD, Planned Development
MO, Major Office
South
Office
PD, Planned Development
MO, Major Office
West
Vacant; Multi -story Office
PD, Planned Development
MO, Major Office
EVALUATION OF REQUEST
The proposed development is a 3 -story building with approximately 70,000 gross s.f. and
underground parking. Access to the site is from Eagan Woods Drive in two locations. The
building is situated in the northeast portion of the property, with access to an underground
parking level from the north side of the building. According to the submitted narrative, this
placement is best suited to the topography of the site.
Planning Report — MSP Commercial
November 24, 2015
Page 3
The Site Plan shows deviations to building and parking setbacks, as well as parking stall sizes.
These and other proposed deviations can be accommodated through the PD zoning. The
acceptability of such deviations is a policy matter to be determined by City officials. The
applicant's narrative summarizes the requested deviations and how they contribute to a better
overall development plan for the site. The narrative provides comparison to the prior hotel
development approval, which also incorporated a number of deviations to typical zoning
standards.
Compatibility with Surrounding Area — The proposed use appears compatible with the area. The
site is located adjacent to both Pilot Knob Road and I-494. The proposed medical clinic use is
consistent with the Major Office land use designation. Surrounding properties are developed
with multi -story office buildings. The broader surrounding area includes a Holiday gas station
and convenience store, and a Holiday Inn hotel.
Public Benefit — According to the applicant, the addition of the proposed medical office building
to the Eagan Woods Office Park area will "enhance and complement uses in the surrounding
area, to the benefit of all. The employees and patients occupying and visiting our building will
also be a source of new business for the surrounding businesses."
The applicant's narrative states that the proposed medical office is a better fit "with the site and
surrounding area," and "aligns more with the needs and desires of the City of Eagan and its
residents" than the previous approved development plan for a hotel with conference center and
water park.
Airport Compatibility — The City of Eagan considered airport noise as a factor in its
Comprehensive Land Use Guide Plan and has adopted an Aircraft Noise Zone Overlay District in
the land use regulations of the City Code in accordance with the Metropolitan Council's 2030
Transportation Policy Plan Appendix M (Land Use Compatibility Guidelines for Aircraft Noise).
New construction as defined within these regulations is subject to noise attenuation requirements to
limit negative impacts of aircraft noise within established noise zones.
The current noise policy contours place this site within Noise Zone 3. The Met Council's land
use compatibility guidelines consider medical service uses to be a provisional use in this zone.
As such, the building is required to incorporate sound attenuation measures to achieve an interior
sound level reduction of 24 dBA within Zone 3 per City ordinance.
Lots — The property is approximately 4.2 acres in size. A Final Plat application has been
submitted to replat the property from an outlot to a lot, incorporating vacated right-of-way along
the south edge of the site into the proposed lot.
Bulk Standards — The Major Office land use designation is compatible with RD, Research and
Development zoning, and potentially compatible with LB, Limited Business and BP, Business
Park zoning districts. The surrounding development is more closely aligned with the RD and BP
zoning districts. Office uses are allowed in both RD and BP zoning, however, the proposed use
Planning Report — MSP Commercial
November 24, 2015
Page 4
as a medical clinic would be allowed in BP zoning as a conditional use, but not in RD zoning.
As such, this proposal will be evaluated against typical zoning standards for BP zoning.
Building Setbacks -The following building setbacks apply to the property. The actual road
surface of Pilot Knob Road is approximately 50'east of the eastern property line and the I-494
road surface is over 200' north of the north property line.
Eagan Woods Dr. Pilot Knob Rd. Side Yard
& I-494
Required* 41' 51' 11'
(*Additional F setback added based on building height)
Proposed —160' 19.2' (PKRd.) —70' (NW)
11.4' (I-494) >300'(S)
Deviations are proposed on the east side of the property, adjacent to Pilot Knob Road and I-
494. The applicant's narrative addresses this deviation, stating that the topography site
informed the site design and placement of the building, and angled lot lines constrained the
northern portion of the property such that "fitting the building floor plate as well as access
and turn -around area on this portion of the site" was challenging and pushed the building
closer to the east side of the property.
Parking Setbacks — The following parking setbacks apply to the property. The plan shows
deviations to parking setbacks from public right-of-way.
Eagan Woods Dr. Pilot Knob Rd. Side /Rear Yard
& I-494
Required 20' 20' S'
Proposed 15' 15' (PK Rd.) 5' & 6.4'
12.2' (I-494)
Parking Stall Number — A medical clinic requires a minimum three parking stalls for each
staff doctor or one stall for each 150 sq. ft. of gross floor area, whichever is greater. The
applicant indicates the average physician count on site is 38. Using the three stalls per staff
doctor standard would require 114 stalls. Applying the one stall per 150 sq. ft. of gross floor
area standard, the 70,000 s.f. building requires 467 parking stalls. This being the higher
amount, is the number City Code requires. The plan proposes 291 surface stalls and 47
underground stalls for a total of 338 stalls. This is a deviation of 129 stalls, or a 28%
reduction.
The applicant's narrative indicates the parking need is approximately 325 stalls, based on a
recent similar Summit Orthopedics development, and experience with development of other
medical facilities. The narrative states number of stalls proposed is "more than adequate" for
this use and other future medical uses on the site.
Planning Report — MSP Commercial
November 24, 2015
Page 5
Parldng Stall Size - City Code requires minimum parking stall dimensions of 10' x 19', with
24' wide drive aisles for two-way traffic. The drive aisle width is acceptable. Parking stalls
are proposed to be 9' x 19' save for approximately 20 parking stalls plus handicap stalls
around the perimeter of the proposed building, which are shown with a 10'width. The 9' stall
width is a deviation to the 10' standard. 9' wide parking stalls have been approved on other
sites within the City, typically in an office or industrial setting where vehicle turnover is low
as compared to a retail commercial setting. However, the City has routinely approved 9'
stalls in retail areas - most recently at Twin Cities Premium Outlets. The acceptability of this
deviation is a policy matter for City officials.
Building Coverage — The proposed building coverage ratio is 16.5%, which is less than the
allowed BP maximum of 40%. The multi -story building design allows more square footage
on a smaller building footprint, reducing the building coverage ratio.
Building Height— The typical BP zoning standard is a maximum building height of 45'. The
proposed building height is 46'. A rooftop mechanical suite is proposed to be located near
the center of the building to screen the equipment. The screen panel reaches a height of
54W5.
5.
The zoning ordinance allows building heights up to 80 feet subject to air corridor regulations
and a one -foot increase in setback for each additional foot of building height over the
maximum allowed up to a maximum setback of 60 feet on the front and 40 feet on the side
and rear yards.
The MSP Zoning Ordinance allows a maximum structure height on this site of up to 90 feet;
the proposed building height is consistent with air corridor regulations. With a building
height of 46', and additional 1' of building setback would apply, increasing the required
setback from public right-of-way to 51' rather than the typical 50'. The deviation to building
setbacks to the east and northeast is noted and discussed elsewhere in this report. Building
setbacks including the additional 1' are exceeded on the west and south sides of the property.
Green Space — The minimum green space standard within BP zoning is 25%. The proposed
development provides 20.3% green space. The applicant's narrative addresses this deviation,
stating that patient safety, patient experience and improved vehicle circulation through the
site dictated additional hard surface areas be incorporated into the site design. These
elements include more sidewalks, patios, trail connections and a patient drop-off area.
Building Elevations/Architecture — The three-story building is primarily brick and glass, with a
flat roof. The parapet height varies with some sections taller than others, like at the main
entrance. The front entrance includes a canopy to shelter the drive -up vehicle drop off area. A
curtain wall of glass extends the full three-story height of the building at the main entrance on the
southwest corner of the building. Similar two-story glass window features occupy the center
portions of the each elevation.
Planning Report — MSP Commercial
November 24, 2015
Paae 6
Two Class I materials, brick and glass, comprise more than 90% of each building fagade. The
architecture includes rockface precast accent bands (a Class IV material), and a row of soldier
course brick at the top of the building and above the 1St and 2nd floor windows. The rooftop
mechanical suite is an anodized aluminum panel. The color of this enclosure is proposed to
match the trim color on the building.
The applicant's narrative states that the building finish materials exceed the City's 65% guideline
for Class I materials, and further the goal of providing a quality development. According to the
applicant, this building "will be a flagship location for Summit and will be built to a level of
quality and overall patient experience that other orthopedic centers in the Twin Cities will strive
to achieve."
Signage — A deviation to the number of building signs is proposed. Signage is proposed on three
building elevations (north, east and south), whereas City Code allows signage on only two
elevations. According to the narrative, Summit Orthopedics is a regional destination and as such,
the additional sign is proposed to help with wayfmding and ease of access for patients who may
not be familiar with the area.
The City Code allows two free-standing signs on property that has freeway frontage. A business
that receives approval for a freeway identification sign is allowed an additional freestanding
ground sign on the side of the property opposite the freeway. In this case, neither of the two free-
standing signs is on the freeway frontage. The plan identifies one at the southeast corner and one
at the southwest corner of the property. One sign is placed to be visible to passing vehicle traffic
on Pilot Knob Road, and the other is located the southerly driveway into the site from Eagan
Woods Drive. A smaller directional sign is proposed to be located at the northerly driveway to
the site. It is a deviation to typical zoning standards to locate two monument signs on the
property.
The acceptability of the proposed deviations to the number of both building and monument signs
is a policy matter for City officials.
Building Address Numbers — Building address numbers should be installed consistent with the
provisions of Section 2.78 of City Code.
Mechanical Equipment — Mechanical Equipment is proposed to be located within a fully
screened mechanical suite on top of the building. Ground equipment is minimal and will be
located within an enclosure or screened with landscaping.
City Code requires a minimum 30" parapet on new construction. The building design does
provide the 30" parapet all around most of the building, some points are lower than others. The
intent of the minimum 30" parapet is to ensure screening of mechanical equipment. In this case,
screening is accomplished with a physical enclosure which fully screens the equipment.
Site Lighting — The proposed Site Lighting Plan is acceptable. Site lighting is proposed with
LED fixtures and all fixtures are downcast and shielded. Lighting beneath the drop-off canopy is
Planning Report — MSP Commercial
November 24, 2015
Page 7
recessed. Parking lot lights are mounted on 30' poles atop at 3' base. The photometric plan
shows minimum light levels of 0.5 footcandles, which is acceptable. Calculating the average to
minimum ratio, results in 2.4 fc; a ratio of 4.0 fc or less suggests acceptable uniformity of
illumination. Sharp cutoffs around the perimeter of the site result in little spillover (measures
<LO fc) beyond the property lines.
Landscaping — The proposed development is responsible for tree mitigation as well as typical
landscaping for new commercial development. The submitted plans show separate landscape
and tree mitigation plans, and an overall combined planting plan for the site. City Code requires
tree mitigation to be provided in addition to required landscaping. Landscape standards pertain
to screening requirements and parking lot islands, and in conjunction with other plant materials,
should comprise an amount equivalent to 3% of the building value.
The Landscape Plan identifies shrubs in parking lot islands, and some perimeter plantings
consisting primarily of deciduous shade trees and an evergreen tree with a narrow growth habit.
The species selection reflects the more limited planting space due to the reduced setbacks on the
perimeter of the site and elevation changes at the perimeter of the property.
Included in the Landscape Plan is a feature consisting of a pedestrian walkway lined with river
birch trees and containing several benches and shade canopy structures. This landscaped
walkway extends through the southern parking lot leading to and from the main building
entrance. This is one of the green elements that the developer references as offering a more
enhanced landscape and active green space design that enhances the overall development and is
better suited for employees and visitors to the site.
As a percentage of building value, the proposed landscape plan falls short of the 3% benchmark.
The Landscape Plan notes that due to the limited site area, the proposal provides "only the plant
material required to replace existing removed trees and not the amount of material required as a
function of building cost."
As identified in the Tree Preservation section of this report, the overall planting plan shows tight
spacing of proposed tree planting, and planting in close proximity to parking and pedestrian areas
which will interfere with those spaces as the plants grow and mature. For these reasons, the
overall planting plan should be revised to eliminate these issues, and designate a greater quantity
of plant materials to fulfill the landscape standard. With these revisions, the number of proposed
trees available to fulfill mitigation requirements is expected to be significantly reduced,
contributing to the recommendation that tree mitigation be fulfilled through cash contribution
rather than on-site planting.
Tree Preservation — The tree preservation will be considered on a single -lot, commercial type of
application. Per the City of Eagan Tree Preservation Ordinance allowable tree removal for this
type of development proposal is set at 30.0%. Tree removal beyond 30%requires mitigation.
Tree mitigation may be provided through on-site planting, off-site planting, or cash payment.
The form of mitigation shall be determined by the City. ___
Planning Report — MSP Commercial
November 24, 2015
Page 8
A tree inventory has been submitted with this application and then field verified by city staff.
The tree inventory indicates that there are one -hundred eighty-three (18 3) significant trees
currently existing on site. Tree species include oak (67 trees, 6"-36" diameter), ash (32 trees),
basswood (21 trees), elm (15 trees), black walnut (12 trees), and a small quantity of other
deciduous and coniferous trees. Diameters of trees range from 36" to 6". There are five
specimen oak trees with larger than 30" diameter, and 20 oak trees with diameters 21" to 30".
According to plan submittal, significant tree impacts will result in the removal of all one -hundred
eighty-three (183) significant trees (100% of the total). Tree mitigation for this application as
proposed calculates to three -hundred sixteen (316) Category B trees (or an equivalent
combination of Category A and/or C trees). An equivalent cash mitigation amount for this
mitigation would be approximately $95,000.00.
The applicant has submitted a Tree Mitigation Plan that indicates the installation of one -hundred
fifty-five (155) Category trees (equivalent to 310 Category B trees, which was the preliminary
amount of tree mitigation required). With the revised application, tree calculations have been
slightly revised and corrected.
According to City of Eagan ordinance, tree mitigation is in addition to required landscaping. As
such, tree mitigation is to be fulfilled (via tree planting on site) after the application's landscape
requirement has been fulfilled on site.
With this application there is not sufficient space on site to install tree mitigation requirements
for the following reasons:
a. The provided Landscape Plan L1.3 does not provide for landscape installation equal to
3% cost of building construction, and
b. The Planting Plan L1.0 shows trees to be installed already at too tight of spacing, not
allowing for mature crown growth, and/or installed too close to parking areas resulting in
trees needing to be cut back to prevent vehicular or pedestrian interference.
Therefore staff is recommending that required tree mitigation be fulfilled with a cash payment of
$94,800.00.
The applicant's narrative addresses the proposed 100% tree removal. The narrative indicates that
the property had been pasture in the past, and much of the newer growth and younger wooded
areas are full of invasive plant material. The applicant also explains how the topography posed
challenges to site development and design. Retaining walls would be needed to preserve a grove
of oak trees on the eastern side of the site, which shifted the structural components of the
proposed development into a smaller area and "significantly reduced" the "green spaces and
pedestrian amenities on the balance of the site." By removing the trees, the development plan
was able to incorporate green spaces and pedestrian amenities throughout. The applicant
believes the proposed plan is "better suited for the employees and visitors to the site" and offers
"a more enhanced landscape and active green space area." The acceptability of the proposed tree
removal and mitigation plan is a policy matter for City officials.
Planning Report — MSP Commercial
November 24, 2015
Page 9
Topography/Grading — The southern half of the site generally slopes to a deep depression that is
connected by a culvert to a ravine on the west side of Eagan Woods Drive. The northern half of
the site drains overland to the northwest into Mn/DOT right of way. Elevations range from 889
to 847. Almost the entire site will be disturbed in preparation for the proposed building and
parking lot.
The preliminary grading plan is acceptable. Several retaining walls are proposed around the
perimeter of the site. The applicant should obtain temporary construction easements or
agreements for any construction occurring outside the property. All public and private streets,
drainage systems, and utilities necessary to provide service to this development should be
designed and certified by a registered professional engineer in accordance with City adopted
codes, engineering standards, guidelines, and policies.
A detailed land disturbance and erosion control plan should be prepared in accordance with
current City land disturbance and erosion control regulations prior to final plat approval.
All erosion/ sediment control plans submitted for development and grading permits should be
prepared by a designer who has received current Minnesota Department of Transportation
(MNDOT) training, or approved equal training as determined by the City Engineer in designing
stormwater pollution prevention plans. Also, all personnel responsible for the installation of
erosion/ sediment control devices, and the establishment of vegetation for the development,
should have received Erosion/Sediment Control Inspector/Installer certification through the
University of Minnesota, or approved equal training as determined by the City Engineer.
Wetlands — Because there are no wetlands on site, City Code § 11. 67, wetland protection and
management regulations, does not apply.
Stormwater Management/Water Quality_— The applicant proposes to build on an undeveloped
site, resulting in 3.3 acres of new impervious surface, with an additional 0.9 -acre of
disturbed/graded soils to be revegetated, on the 4.2 -acre site. This development will need to
comply with the City's Post Construction Stormwater Management Requirements (City Code
§4.34) for stormwater management and surface water quality, including Runoff Rate Control and
1.1" Volume Control (which includes soil permeability restoration).
The applicant proposes to meet City water quality requirements through construction of two sub-
surface infiltration systems, with six sump manholes upstream of basin inlets for pretreatment,
and soil remediation for the 0.9 -acre of disturbed/graded soil areas that are proposed to be
revegetated pervious surfaces.
Eagan Water Resources has reviewed the applicant's plans, stormwater design summary and
modeling provided for stormwater management and finds the proposed plans to meet City Code
§4.34 Post -Construction Stormwater Management Requirements. The plans are acceptable with
conditions to ensure infiltration capacity and capability, effective pre-treatment, effective soil
remediation to restore soil permeability (on all disturbed soils that are to be revegetated),
construction techniques, staging and oversight, and future maintenance for continued function.
Planning Report — MSP Commercial
November 24, 2015
Page 10
Storm Water Drainage — The preliminary storm drainage plan is acceptable, with modification.
The entire site lies within Drainage District H (as designated in the City Storm Water
Management Plan — 2007). Storm water generally flows towards both the storm water pond (HP -
7) located west of the site, and into I-494 right-of-way. The storm water ultimately travels to the
Minnesota River. The existing culvert under Eagan Woods Drive, draining the low area in the
southern portion of the site, should be abandoned with the development in a means acceptable to
the City Engineer.
Utilities — The preliminary utility plan is acceptable. Lateral sanitary sewer of sufficient size,
depth, and capacity is available for connection and extension into this site. Sanitary sewer
District N (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site.
This development should provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards.
In 2004, the Eagan Technology Task Force recommended that broadband and fiber optic
telecommunications networks be expanded in the city wherever possible. The applicant should
submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber
to the premises (FTTP). The applicant should provide such a plan for review and approval by
City staff. This development should include the installation of fiber optic cable, or a conduit for
future installation, in its construction plans at the time of Building Permit.
Streets/Access/Pedestrian Circulation -This property has direct public street access to Eagan
Woods Drive in two locations. Private sidewalks are shown throughout the parking lot
connecting to the building. Parking lot connections are also shown to the public trails along I-
494 and Pilot Knob Road. AWDOT and Dakota County permits will need to be obtained for any
trail connections in their right-of-way.
Easements/Permits/Right-of-Way — No public drainage & utility easements currently exist on
this site. This development will dedicate all necessary public easements with the platting of the
property. The applicant will need to obtain a Mn/DOT drainage permit for any storm water
entering Mn/DOT right-of-way. The applicant should also obtain a private drainage easement or
agreement for any storm water being directed onto neighboring properties, in a form acceptable
to the City Attorney.
Financial Obligation - At this time, there are no pending assessments on this parcel, and trunk
and lateral utility charges have been previously paid.
Parks and Recreation — The property is responsible for cash for the park and trail dedications; for
commercial development, the dedications are payable at the time of Building Permit at the rates
then in effect.
Park dedication is based on building size. The 2015 Fee Schedule lists the rate for park
dedication at $895 for each 1,000 s.f. of building area.
Planning Report — MSP Commercial
November 24, 2015
Page 1I
Trail dedication is based on net land area. The 2015 Fee Schedule lists the rate for trail
dedication at $1,251 per net acre.
SUMMARY/CONCLUSION
The applicant is requesting approval of a Planned Development Amendment to construct a 3 -
story 70,000 s.£ medical office and clinic on this site. The plans incorporate underground
parking and underground storrnwater management. A Final Plat application also has been
submitted to replat this outlot as a lot.
The proposed use is consistent with the Major Office land use designation, and the surrounding
area. The site is located within Airport Noise Policy Zone 3 and the medical service use is
considered provisional within this zone. This report evaluates the proposed development as
compared to typical BP, Business Park, zoning standards.
The proposal includes a number of deviations to typical City Code standards including building
and parking setbacks, number of parking stalls, signage, green space and landscaping/tree
mitigation. The applicant's narrative speaks to the site design challenges and how they relate to
the proposed deviations. The applicant's narrative also notes comparison to the prior Planned
Development which approved a hotel with conference center and water park and also included a
number of deviations to typical City Code standards. The acceptability of the development
proposal is a policy matter for City officials.
Approval of the PD Amendment would constitute simultaneous approval of a Final Planned
Development for the property. A Final Planned Development incorporating revised Final Plans
will be required prior to construction.
ACTION TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to construct a three-story
70,000 s.f. medical office and clinic for Summit Orthopedics upon approximately 4.2 acres
located at the southwest corner of I-494 and Pilot Knob Road, legally described as Outlot A,
Eagan Woods Office Park.
If approved the following conditions shall apply:
A Final Planned Development Agreement shall be executed and recorded with the Dakota
County Recorder's office within 90 days of approval. Proof of recording shall be
provided to the City. The Final Planned Development Agreement shall include the
following exhibits:
a. Site Plan
b. Building Elevations
c. Landscape Plan
d. Tree Mitigation Plan
Planning Report — MSP Commercial
November 24, 2015
Paae 12
2. The property shall be re -platted.
3. The building shall incorporate sound attenuation measures to achieve an interior sound
level reduction of 24 dBA within Zone 3 per City ordinance. Compliance with this
standard shall be demonstrated at the time of Building Permit.
4. The color of the rooftop mechanical suite panels shall match the color of the brick or
building trim.
5. Building address numbers shall be installed consistent with the provisions of Section 2.78
of City Code.
6. The overall planting plan shall be revised, in a manner acceptable to the City Forester, to
provide appropriate spacing of plant materials to allow for mature growth, and greater
amount of plant materials designated to fulfill minimum landscape standards.
7. Tree mitigation shall be fulfilled with a cash payment of $94,800.00, payable prior to any
land disturbance on the property.
The applicant shall obtain temporary construction easements or agreements for any
construction occurring outside the property, in a form acceptable to the City Attorney,
prior to the release of the plat for recording. All public and private streets, drainage
systems, and utilities necessary to provide service to this development shall be designed
and certified by a registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines, and policies.
9. A detailed land disturbance and erosion control plan shall be prepared in accordance with
current City land disturbance and erosion control regulations prior to final plat approval.
10. All erosion/ sediment control plans submitted for development and grading permits shall
be prepared by a designer who has received current Minnesota Department of
Transportation (MNDOT) training, or approved equal training as determined by the City
Engineer in designing storrawater pollution prevention plans. Also, all personnel
responsible for the installation of erosion/ sediment control devices, and the
establishment of vegetation for the development, shall have received Erosion/Sediment
Control Inspector/Installer certification through the University of Minnesota, or approved
equal training as determined by the City Engineer.
11. The existing culvert under Eagan Woods Drive, draining the low area in the southern
portion of the site, shall be abandoned with the development in a means acceptable to the
City Engineer.
12. This development shall meet the City's Post Construction Stormwater-Management
Requirements (City Code §4.34) for stormwater management and surface water quality,
Planning Report — MSP Commercial
November 24, 2015
Page 13
including Runoff Rate Control and 1.1" Volume Control on the site's new impeivious
surface area (including effective soil remediation for the site's disturbed soils that are to
be revegetated).
13. The applicant shall provide adequately sized pre-treatment (e.g. 4' sumps with scour
protection and skimmer hood, etc.) at, or immediately upstream of, all stormwater
management facility inlets to provide for effective capture and easily -accessible cleanout
of fine -sand sized particles and floatable pollutants. Details shall be included in
applicable plan sheet(s).
14. Prior to receiving city approval to permit land disturbing activity, the applicant shall
provide the City with soil boring logs from a minimum of four soil -borings within any
proposed infiltration area, extending a minimum of 10' below the bottom of the proposed
infiltration feature, to evaluate and ensure suitability for infiltration. If the soil boring
logs indicate incompatibility of existing sub -soil permeability with the submitted and
reviewed design plans for meeting volume control requirements, the applicant shall revise
the design and/or construction plans (e.g. over-excavation/soil-amendment depth, etc.) to
ensure volume control requirements are fully met.
15. Prior to receiving city approval to permit land disturbing activity, the applicant shall
provide construction details of proposed sub -surface infiltration system for City
review/acceptance by the City Engineer and include in construction plans. Construction
details shall include infiltration system cross-section(s), appropriate base construction
specifications for infiltration, construction sequencing/protection/restoration notes,
sizing/volume tables, details for inlets/outlets, unobstructed inspection/maintenance
access to inlets/outlets/header row/pipe gallery, etc., to ensure sub -surface infiltration
system is properly designed, constructed, and adequately protected during / after
construction to prevent clogging, and able to be properly accessed, inspected and
maintained to function as intended. These graphical details and notes shall be
prominently included in all applicable plan sheets (e.g. Grading Plan, Utility Plan, etc.).
16. Prior to receiving city approval to permit land disturbing activity, the property owner
shall provide detailed Soil Management Strategies for City review, and acceptance by the
City Engineer, that provide clear assurances that by final grading, prior to installation of
any irrigation and plantings, the disturbed areas that are to be revegetated will have
protected and/or restored soil permeability to non -compacted soil conditions in the top
12" of soil with no less than 5% soil organic matter content, to comply with Volume
Control requirements. These graphical details and notes on soil protection/restoration
shall be included in the Stormwater Management Plan and prominently included in all
applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading & Drainage Plan,
Utility Plan, Landscape Plan, etc.). Documentation (e.g. representative on-site soil
samples) shall be provided to City Water Resources staff to verify approved soil
management strategy compliance.
Planning Report — MSP Commercial
November 24, 2015
Page 14
17. Prior to receiving city approval to permit land disturbing activity, the property owner
shall enter into a long-term stormwater management system maintenance agreement with
the City, detailing the inspection and maintenance required to occur to ensure proper
operation and performance of the permanent stormwater management system, in a form
acceptable to the City Attorney.
18. During sub -surface infiltration system area over -excavation and sub -soil work, the
applicant shall ensure that a Certified Soil Scientist will be present to verify and
document that practice area sub -soils are suitable for a saturated condition infiltration rate
of 1 -inch per hour or greater (but less than 8.0 -inch per hour). If the sub -soil infiltration
rates are less than 1 -inch per hour (or greater than 8.0 -inch per hour), the applicant shall
immediately notify the City Engineer and revise the volume control practice(s) as
necessary (e.g. over-excavation/soil-amendment depth, etc.) to ensure volume control
requirements are fully met. At completion of structural/compacted base within each
subsurface infiltration system, the applicant shall ensure that a soil scientist will be
present to verify and document that the subsurface infiltration system's
structural/compacted base is suitable to infiltrate a minimum of 1 -inch per hour or greater
in saturated conditions. Documentation shall be provided to the City within 48 -hours
after infiltration testing. The applicant shall provide the City Water Resources staff with
24-hour advance notice of the occurrence of infiltration verifications and also prior to any
sub -surface chamber placement or backfilling within any of the infiltration practices.
19. Before the city issues a Certificate of Occupancy on the development site, the applicant
shall provide the City Engineer as -built plans that demonstrate that all constructed
stormwater conveyance structures, stormwater management facilities (sumps, infiltration
practices, etc.), and soil management strategies conform to design and/or construction
plans, as approved by the City. As -built volumes (for retention) shall be provided for all
infiltration practices. The applicant shall submit to the City Engineer certification that the
stormwater management facilities have been installed in accord with the plans and
specifications approved. This certification shall be provided by a Professional Engineer
licensed in the State of Minnesota.
20. This development shall provide hydrant spacing and locations in accordance with City
Fire Department and Public Works standards.
21. The applicant shall submit a proposal/infrastructure plan to be approved by staff to
provide telecommunications fiber to the premises (FTTP). This development should
include the installation of fiber optic cable, or a conduit for future installation, in its
construction plans at the time of Building Permit.
22. The applicant shall obtain all necessary Mn/DOT and Dakota County permits for any trail
connections in their right-of-way.
Planning Report — MSP Commercial
November 24, 2015
Page 15
23. The applicant shall obtain a private drainage easement or agreement for any storm water
being directed onto neighboring properties, in a form acceptable to the City Attorney,
prior to the release of the plat for recording.
24. This development shall satisfy park and trail dedication requirements through cash
contribution, payable at the time of Building Permit at the rates then in effect.
M®®
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City of Eapn
Location Mat)
Project Name: Summit Orthopedics
Request: PD Amendment
Case No: 04 -PA -08-10-15
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Case No.: 04 -PA -08-10-15N
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1215 TOWN CENTRE DRIVE, SUITE 130 - EAGAN, MN 55123
PHONE 651.287:8888 o FACSIMILE 651.287.8889
October 21, 2015
Pam Dudziak
Planner
Eagan City Hall
3830 Pilot Knob Road
Eagan, MN 55122
RE: Eagan Woods Medical, Application for Final Plat, PD Amendment and Final PD
Dear Ms. Dudziak:
We are most pleased to submit herewith our project package for a medical office building site
to receive appropriate city approvals. Enclosed, please find a final plat, planned development
amendment and final planned development for our proposed medical building.
MSP Metro Development Company, LLC ("MSP Commercial") has developed many
medical/professional office buildings in and around the Twin Cities, including Eagan. We
developed the Yankee Doodle Professional Building in 2006, the Town Centre Professional
Building in 2000 and Eagan Place in 2009. The Eagan Woods medical office building will be our
fourth first class medical/professional building in Eagan.
We modeled the proposed building after an orthopedic center (building) we opened just last
year in Vadnais Heights. The building was very well received by the community both for its high
quality design and materials, and it received the NAIOP award for excellence in 2014. We
would expect to begin construction on this project in early 2016 with a targeted completion
date occurring in the first quarter of 2017.
Currently, the neighboring site uses include corporate headquarter buildings, a smaller
bank/professional building, hotels and gas/convenience. All of these are typical for areas along
major interstates with full interchanges. The addition of our proposed medical office building will
both enhance and complement the uses in the surrounding area, to the benefit of all. The
employees and patients occupying and visiting our building will also be a source of new business
for the surrounding businesses.
The site for our proposed building is mainly wooded with some patches of open areas. At one
point, there was a farm house with accompanying out buildings located on the site or just off
the eastern edge. Based on a tour of the site with the City Forester, we were able to determine
that the area had been a pasture for a period of time. There is evident young and older growth
on the site but not much in-between. This leads us to believe that new growth was stunted for a
period of time. It is also important to note that the majority of newer growth or younger areas
are full of invasive plant material.
When laying out preliminary plans for the site, we took two approaches. In the first approach we
worked around a large grove of oak trees on the eastern side of the site. This grove is very
elevated so we were surrounding the area with retaining walls. What we found was that the
green spaces and pedestrian amenities on the balance of the site were reduced significantly in
an effort to save the grove of trees. What needed to be built structurally was pushed into a
1 of 4
1215 TOWN CENTRE DRIVE, SUITE 130. EAGAN, MN 55123
PHONE 651.287.8888 - FACSIMILE 651.287.8889
smaller area. The second preliminary site plan considered removal of the grove of oaks but took
the opportunity to spread the site out and incorporate green spaces and pedestrian amenities
throughout. This plan is better suited for the employees and visitors to the site. It offers a more
enhanced landscape and active green space areas. Since we needed to develop more
descriptive plans for a complete submittal, we chose to go with the latter of the two plans. This
plan also incorporates the large growth tree area to our north as you can see on our plans.
Both large and small utilities serve the site and are readily available. When Eagan Woods Drive
was designed and built, it was done so with development of this site in mind. Storm water
requirements have changed over the years so we were challenged with treating a significant
amount of water on our own site. We have incorporated storm water chambers into our plan.
Our soils are sandy so this method of storm water treatment works well.
When the existing PD was approved around the year 2000, a hotel was proposed for the site.
The hotel project was a much denser project than the one we are proposing. We have
incorporated underground parking, the hotel incorporated structured parking. The building
area currently approved far exceeds the building area we are proposing. We are of the opinion
that our amended use fits better with the site and surrounding area. We are also of the opinion
that our use is a better fit and aligns more with the needs and desires of the City of Eagan and its
residents.
Deviations from guidelines, Planned Development Zoning:
Parking stall width. Guidelines state 10' parking stall widths be used for parking stalls. We
incorporated a mix of 9' and 10' stall widths. The 10' stalls are used where patient or high
turnover stalls are planned, these are closer to the front door of the building. The 9' stalls are
used in areas that will be designated for staff parking or where low turnover and excess parking
areas are located.
Building setback. Guidelines for building setbacks vary depending on adjoining ownership. We
exceed setback requirements on two of the sides, encroach on a portion of the third side and all
of the fourth or east side of the building. As we looked at layout of the site we made the
decision to use the natural sloping topography of the northern end of the site for underground
parking access and mechanical/dock areas. This area is also the least visible from public ROW.
The site forms a triangle on our northern end so fitting the building floor plate as well as access
and turn -around area on this portion of the site proved challenging. We were able to
incorporate all of these functions into this area but it did require us to push the building into the
eastern setback area. This is the Pilot Knob Road setback, which is a very wide ROW.
Parking stall count. Guidelines for medical clinics are calculated two ways. The first way assigns
3 stalls for each doctor. Our average physician and physician assistant count in the building is
38, this gives us a calculation of 114 stalls. The second way medical clinic parking is calculated is
one space for every 150 square feet of floor area, this gives us a calculation of 467 stalls. The
greater of the two is to be applied. Based on our medical development experience and a sister
building to the one being proposed, our need for parking is approximately 325 stalls. Our site
plan shows 338 stalls. This parking stall count is consistent with the Summit Orthopedic Center we
developed in Vadnais Heights last year, where parking is not an issue. The 1/150 stall count the
City applies is a good ratio for smaller primary care facilities but not larger multi use medical
2of4
1215 TOWN CENTRE DRIVE, SUITE 130 - EAGAN, MN 55123
PHONE 651.287.8888 a FACSIMILE 651.287.8889
facilities like the one being proposed. The parking proposed is more than adequate for our use
and other future medical uses on the site.
Exterior building materials. Class I materials should comprise 65% of the overall exterior of the
building, according to guidelines. We are proposing 95% class I building materials. Exceeding
this guideline is important to our overarching goal of quality development. This building will be a
flagship location for Summit and will be built to a level of quality and overall patient experience
that other orthopedic centers in the Twin Cities will strive to achieve.
Green space. Guidelines for greenspace are 30% of the overall site. Our plans are slightly over
20%. This discrepancy is due to incorporation of non-essential sidewalks, patios, improved
circulation for vehicles, drop off areas, and trail connections. We looked at ways to meet the
30% requirement and there are ways to achieve that goal but we decided to incorporate all of
the items noted above for three reasons that were guiding principles when designing: patient
safety, patient experience and easy navigation of vehicular traffic.
Percentage of tree removal. Our site plan exceeds tree removal guidelines but does
incorporate 100% mitigation on site. We achieve this by incorporating the larger class A trees
into our landscape plan. The topography and extensive grading on site drives the majority of
tree removal, not the location of trees. The hotel project approved for this site did not provide
for 100% tree mitigation on site.
Building signage. We are proposing 3 elevations with signage, 2 elevations are permitted.
Summit Orthopedics is a regional destination. Ease of access and identification for patients is
very important when patients that are not familiar with your area and are visiting your
community. The additional sign is not for marketing purposes, it is to help with wayfinding and to
clearly communicate to the patient exactly what building they should be driving to. It is
important to note that there are no residential uses surrounding the site that would be opposed
to building signage.
Landscaping. The performance objective is to screen and buffer the site as well as a 3% of
building cost measure. When you remove the tree mitigation trees, we fall short of the 3%
measure but we do meet the objective of screening and buffering. We propose to narrow the
gap by incorporating site furnishings throughout the entire site area. Patios have been shown
with tables and chairs, concrete planters will be incorporated for seasonal color, benches have
been strategically placed for waiting patients or waiting loved ones and landscape light
bollards have been incorporated along sidewalks for a more complete experience during the
short winter days. Other site furnishings have been incorporated as well. These are not
inexpensive items but add considerably to the landscape of the site.
30" parapet. A 30" parapet is the guideline for new construction. Although we incorporate a
30" parapet in some areas we have lower areas of parapet wall in others. Parapet walls are
designed to help screen rooftop equipment. Since some of our rooftop equipment is closer to 7'
tall, we have proposed rooftop screening in addition to parapet walls. This combined approach
accomplishes the screening that we would like to incorporate into our project. Although not
required and a more expensive approach, this will net the best results considering the height of
our specialized rooftop equipment.
3of4
1215 TOWN CENTRE DRIVE, SUITE 130 - EAGAN, MN 55123
PHONE 651.287.8888 - FACSIMILE 651.287.8889
We hope that you will find this proposal an exciting addition to Eagan. Please feel free to
contact us with any questions. Thank you for your time and attention.
Sincerely,
Alex Young
President
4of4
SUMM
YT _'_''_'_____
November 6, 2015
Alex Young
MSP Commercial
121STown Centre Drive
Suite 130
Eagan, MN 55123
Dear Alex,
Atyour request 1amproviding adescriponofthe services weintend to offer inthe building that 1sproposed at the
junction ofInterstate 494and:PUot Knob Road inEagan. |amhappy toanswer any specific questions that may not be
covered adequately herein.
Summit intends toconstruct a 70,000 square -foot comprehensive health care facility that will provide a
full continuum oforthopedic treatment toour patients and the Eagan community. The facility will have the capability to
treat the full spectrum of orthopedic conditions by offering clinical services advanced imaging, !physical therapy,
'occupational /han6 therapy, and bracing and orthotics. In general these services will be provided during traditional
business hours, with the occasional evening and weekend clinic available for clinical and therapy.acn/|cea. In addition,
the site will house our walk-in service, OrYhuQu|ck,which will offer patients the ability toobtain emergency treatment of
orthopedic conditions from 1OAMto8PK8,seven 'days per week. Lastly, the facility will contain anambulatory surgery
center and onsite recovery suites. The surgery center will focus pnadvanced -spine and total joint procedures, and offer
patients the ability toseek surgical care outside 'ofthe traditional hospital setting. The on-site care suites feature hotel -
level amenit}eosuchasVVi'Rcepebi||ty,cetenydmea|sand1uxurybad6|ng. The surgery center will belicensed for afull
23hour stay, and the care suites will operate 24hours iper day, seven days per week.
Weare very excited to partner with you and the City tobring aworld class orthopedic health care facility to the Eagan
community. Should you have any further questions, please do not hesitate to ask.
Jamison Young
Chief Financial Officer
SommitOrthopedim,Ud
710 Commerce Drive
Suite 200
Woodbury, MN 55125
(651)968-565:5(Direct)
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SMALL I5 PC7WERFLIL_"j
November 23, 2015
Mr. Alex Young
President
MSP Commercial
1215 Town Centre Drive, Suite 130
Eagan, MN 55123
Re; New Summit Orthopedics building in Eagan
Dear Mr. Young,
Thank you for forwarding the information on the proposed Summit Orthopedics building in
Eagan (known as the Eagan Woods Development). As you know, Venture Bank is a neighbor to
this proposed development. We see this commercial building project with Summit Orthopedics
as the anchor tenant as a very positive addition to this area. Summit is presently a neighboring
tenant to our bank and we have found them to be a very professional, well respected company.
In short we see this project as a real benefit for this area and a potential for increased business
for Venture Bank. If we can be of any further help please contact me directly.
Best regards,
A'V.
Michael T. Zenk
President
Bloomington Office Cicolden Valley Office Eagan Unice
4470 W 78th St. Circle, Suite 100 6210 Wiynta Boulevard 2640 Eapin Woods Dtim Suite 100
Bloomington, M!\I 55435 Gulden Valley, h4N'' 55416 Eagan, MN 55121
phone 952.830.9991) phone 763.398.3333 Intone 651.289.2222
fax 952.830.82.18 fax 763.398.3323 fax 651.289.0200
ww w. v e a l are b a nk on l i n e. cn nr
Agenda Information Memo
December 15, 2015 City Council Meeting
LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE
A. Approve The City Of Eagan's 2016 Legislative Positions
Action To Be Considered:
To approve the City of Eagan's 2016 Legislative Positions.
Facts:
➢ The 2016 legislative priorities were prepared with input from each department of the
City.
➢ Staff was mindful not to duplicate all of the legislative policies put forth by lobbying
organizations such as the League of Minnesota Cities (LMC), Metro Cities, and the
Municipal Legislative Commission (MLC). However, there were several policies from
these organizations that stood out as being the highest priorities for the city, and
thus, are suggested as 2016 legislative priorities.
➢ The City Council reviewed the draft legislative positions at the December 8, 2015
Special City Council meeting.
➢ Once approved, the priorities will be sent to Eagan's legislative delegation so they have
them in advance of the joint meeting with the City Council on January 12, 2016.
Attachments: (1)
A-1 2016 Proposed Legislative Policies
i
City of Eap
2016 Legislative Priorities
The following are the City of Eagan's 2016 Legislative priorities. To avoid repetition, this list does not
restate all of the initiatives addressed through policy documents set forth by the League of Minnesota Cities
(LMC), Metro Cities, or the Municipal Legislative Commission (MLC). However, some of the City's priorities
do restate positions expressed by the aforementioned lobbying organizations, as they are the highest
priority initiatives for the City of Eagan.
The City of Eagan respectfully requests the support of our Legislative delegation on the following initiatives:
1. Provide the Department of Employment and Economic Development (DEED) with funding for
programs supporting job creation and growth.
• While the City of Eagan is conservative in its use of tax based business financing assistance,
Eagan businesses have benefited by participation in the Minnesota Investment Fund and Job
Creation Fund Programs.
• By providing continued funding to these and other programs DEED manages, the State can
provide direct and measurable job attraction and growth.
2. Oppose elevating housing to one of the metropolitan systems over which the Metropolitan
Council has authority and, by extension, retain the authority to make residential zoning and
policy issues at the city level.
• The City of Eagan has a long history of planning and providing opportunities for the formation
of a wide range of housing types to serve various populations, and we will continue to do so.
• The City believes strongly that the determination for the appropriate mix and density of its
residential zones lies with the City.
• The City appreciates the perspectives the Metropolitan Council provides with respect to land
use planning generally, but the City opposes housing being among the "systems" under the
Met Council's umbrella.
3. Workforce Readiness - Support DEED and educational efforts to prepare workers for the jobs
that are available and will be available in the evolving economy.
• One of the areas that is extremely important to the City's residents and businesses is the
readiness of the workforce for the jobs that are currently available and those that will become
available in the future. This is also an area a city has the least ability to affect.
• It is essential that resources be available both for basic education and specialized and
advanced training in the range of ongoing and emerging skill areas to support the evolving
economy.
• The efforts of local educational institutions, the higher education system, customized training
programs and the workforce investment boards are all essential to this effort.
4. Oppose any DNR efforts to significantly increase water appropriation fees or mandates to
require surface water as drinking water.
• Increases fees or mandates would result in an increase to City utility/water rates.
• There are conservation efforts worth considering that would provide similar benefits to what
such appropriation fees or mandates are intended to achieve.
5. Simplify and clarify the sales tax exemption for public purchases/improvement projects,
and apply the exemption to all purchases made by local units of government.
• As currently worded, the sales tax exemption law does not apply to all City purchases.
• In order to receive the sales tax exemption on construction materials under current law, cities
must bid labor and materials separately and also designate a contractor to be a purchasing
agent on behalf of the City.
• The process to realize the tax savings under Department of Revenue rules is so complex that it
can cost the city more money to implement than save on the tax exemption.
• Solutions to fix the system include: exempting all local government purchases (including all
vehicle purchases), simplify the process to receive the exemption for construction materials
or convert it into a refund program, and amend the law to immediately treat purchases by all
local government units (including special taxing districts and joint powers entities) as exempt
rather than requiring these entities to wait until January of 2017, as currently stated in law.
6. Oppose efforts to ban municipal broadband.
• The FCC has overturned two states' efforts to eliminate municipal broadband, leading the
telecomm industry to sue to block the FCC's action.
• Restricting municipal authority on broadband is contrary to state law and not in the best
economic development interests of Eagan, should efforts be made here to restrict
AccessEagan or systems like it.
• As a corollary issue, last year there were specific and initially successful efforts by the Job
Growth Committee to discontinue funding for the MN Office of Broadband Development,
which Eagan's largest employers and the first State Broadband Task Force fought to establish.
• The Office of Broadband Development needs funding to help achieve significantly higher
broadband speeds and to ensure that robust and affordable internet connectivity is widely
available.