11/16/2015 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION
Monday, November 16, 2015
7:30 p.m.
Eagan Municipal Center, Council Chambers
Workshop – 5:30-7:30 – Eagan Room
• SRF– Parks System Master Plan Workshop
• 2016-2020 Parks and Recreation Capital Improvement Plan – Superintendent Olson
• 2016 Parks & Trails Dedication Fees – Director Seydell Johnson
Agenda
I. Call to Order and Pledge of Allegiance 7:30 p.m.
II. Adopt Agenda 7:32 p.m.
III. Approval of Meeting Minutes on September 21, 2015 7:34 p.m.
IV. Visitors to be Heard 7:38 p.m.
V. Director’s Update 7:39 p.m.
VI. Consent Agenda 7:55 p.m.
VII. Development Proposals 7:56 p.m.
VIII. Old Business 7:57 p.m.
IX. New Business 8:00 p.m.
A. 2016-2020 Parks and Recreation CIP – Director Seydell Johnson
B. 2016 Parks & Trails Dedication Fees – Director Seydell Johnson
C. 2016 Parks and Recreation Fees & Charges – Assistant Director Flewellen
X. Other Business and Reports 8:30 p.m.
A. Summit Orthopedics Informational Memo – Director Seydell Johnson
XI. Communications 8:40 p.m.
XII. Round Table 8:41 p.m.
XIII. Adjournment 8:50 p.m.
The City of Eagan is committed to the policy that all persons have equal access to its programs, services,
activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex,
disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids
for disabled persons wishing to participate are available upon request at least 96 hours in advance of the
event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission
Monday January 14, 2016 7:00 p.m. Council Chambers
TO: Advisory Parks and Recreation Commission (APrC)
FROM: Juli Seydell Johnson, Director of Parks and Recreation
DATE: November 13, 2015
SUBJECT: Advisory Parks and Recreation Commission Meeting
November 16, 2015
A meeting of the Advisory Parks and Recreation Commission (APrC) will take place on Monday, November 16th
at 7:30 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell
Johnson at (651) 675-5006 or jsjohnson@cityofeagan.com or Amy Grannes (651) 675-5322
agrannes@cityofeagan.com if you are unable to attend this meeting.
I. PLEDGE OF ALLEGIANCE AND ROLL CALL
II. ADOPTION OF THE AGENDA
The agenda, as presented or modified, is in order for adoption by the Commission.
III. APPROVAL OF MINUTES
The minutes of the September 21, 2015 meeting, pending any modifications, are in order for adoption
by the Commission.
IV. VISITORS TO BE HEARD
The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public
meetings to permit visitors to address items of interest that are not addressed on the regular agenda.
Items that will take more than ten minutes or that require specific action can be scheduled for a future
meeting agenda.
V. DIRECTOR’S UPDATE
Director Seydell Johnson will provide a brief overview of the Park and Recreation’s department
happenings for the month.
VI. CONSENT AGENDA
There are no new consent agenda items to be discussed at this time.
VII. DEVELOPMENT PROPOSALS
There are no development proposals to be discussed at this time.
VIII. OLD BUSINESS
There are no old business items to be discussed at this time.
IX. NEW BUSINESS
A. Director Seydell Johnson will give a brief overview of the 2016-2020 Parks and Recreation
Department Capital Improvement Plan. Commission to review, consider for approval and make a
recommendation to the City Council.
B. Director Seydell Johnson will give a brief overview the 2016 Parks & Trails Dedication.
Commission to review, consider for approval and make a recommendation to the City Council.
Advisory Parks Commission November 16, 2015 Page 1
C. Assistant Director Flewellen will give a brief overview of the 2016 Parks and Recreation
Department fees and charges. Commission to review, consider for approval and make a
recommendation to the City Council.
X. OTHER BUSINESS AND REPORTS
A. Director Seydell Johnson will give a brief overview of the informational memo on the Summit
Orthopedics development. Memo for information purposes only no formal action is needed by the
Commission.
XI. COMMUNICATIONS
There are no communication items to be discussed at this time.
XII. ROUND TABLE
The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests
for future agenda items, or provide informative updates to the Commission pertaining to parks, trails,
forestry and water quality initiatives.
XIII. ADJOURNMENT
/s/Juli Seydell Johnson
Director of Parks and Recreation
Advisory Parks Commission November 16, 2015 Page 2
MINUTES OF THE REGULAR MEETING OF THE
ADVISORY PARKS & RECREATION COMMISSION
Monday, September 14, 2015
MINUTES OF MEETING OF SEPTEMBER 14, 2015
A regular meeting of the Advisory Parks & Recreation Commission (APrC) was called to order at 7:00
p.m. on Monday, September 14, 2015. Commission Members present included Member Michael
Palmer, Member Dorothy Peterson, Member Nathan Neuman, Member David Wietecki, Member
Member Jerry Farlee and Member Dave Morris. Member Andrea Todd-Harlin was not present. Staff
members present Director of Parks & Recreation Juli Seydell Johnson, Superintendent of Parks Paul
Olson, City Forester Gregg Hove, Water Resource Manger Eric Macbeth and Administrative Supervisor
Amy Grannes. Visitor present was Deena Laugen for the Laugen Legacy consent agenda item.
APPROVAL OF AGENDA
Member Palmer asked Director Johnson if there were any changes to the agenda. Director Seydell
Johnson stated there were no changes. Member Neuman moved, Member Wietecki seconded, with all
members present voting to adopt the agenda as presented. Aye: 6 Nay: 0
APPROVAL OF MEETING MINUTES
Member Peterson moved, Member Neuman seconded, with all present members voting in favor to
approve the minutes of the March 16, 2015 regular meeting, presented. Aye: 6 Nay: 0
Member Farlee moved, Member Neuman seconded with all present members voting in favor to
approve the workshop minutes of May 18, 2015, as presented. Aye: 6 Nay: 0
VISITORS TO BE HEARD
There were no visitors to be heard on items that were not on the agenda.
CONSENT AGENDA
Laugen Legacy
Grace Properties is proposing a Preliminary Subdivision to create two lots upon approximately 0.92
acres located at 1365 Deerwood Drive, east of Pilot Knob Road. The 0.92 parcel was platted in 1996
and contains a single family home with an attached garage and a shed. The existing home was
constructed in 1950 and will remain on the property. The parcel abuts single-family homes to the
north, west and east and is adjacent to St. John Neumann Catholic church to the south. The proposed
Advisory Parks Commission November 16, 2015 Page 3
development (2 lots on 0.98 acres) results in a density of 2 units per acre. The lots are 18,315 sq. ft.
(Lot 1) and 21,978 sq. ft. (Lot 2). Access is proposed to remain from Deerwood Drive.
Director Juli Seydell Johnson gave a brief overview the consent agenda process with the Commission.
The Commission was instructed to make a motion for approval unless there were questions from the
Commission Members. Hearing no questions, Member Neuman moved, Member Farlee seconded
with all members present voting in favor of adopting the consent agenda item as presented.
DEVELOPMENT PROPOSAL
Gateway Business Development
Superintendent of Park Paul Olson gave an overview of the Gateway Business Development relating to
the park and trail dedications. Next our City Forestry Gregg Hove reviewed the tree preservation plan
with the Commission. Then our Water Resource Manager Eric Macbeth gave an overview of the water
quality and wetlands issues pertaining to the development. After further discussion, Member Peterson
moved, Member Neuman seconded with all members present voting in favor of Actions for
Consideration items 1 thru 6 for recommendation to the City Council: Aye: 6 Nay: 0
1) Recommend that the Park Dedication be satisfied through a cash dedication at the applicable
rate and as determined by the final plans submitted at the time of the building permit with
credit given for approved conservation easements.
2) Recommend that the Trail Dedication be satisfied through a cash dedication at the applicable
rate and as determined by the final plans submitted at the time of the building permit.
3) The applicant shall fulfill tree mitigation requirements as part of Gateway Business Center
Phase 1 through the installation of four-hundred thirty-seven (437) Category B trees.
4) An outstanding tree mitigation balance of eight-hundred sixty-nine Category B trees or an
equivalent number of Category A and/or Category C trees or a cash mitigation shall be fulfilled
with the future development of Outlot A.
5) The applicant shall ensure the survival of preserved trees via protection of the tree’s critical
root zones through the placement of required Tree Protective measures (i.e. orange colored silt
fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the
perimeter of the Critical Root Zone, whichever is greater. Also, a Tree Health Management Plan
shall be provided by the applicant for situations where grade limits encroach into critical root
zones of preserved trees. This plan shall be provided to the City for review and approval prior to
any onsite work.
6) The applicant shall contact the City Forestry Division and set up a pre-construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance
with the approved Tree Preservation Plan and placement of the Tree Protection Fencing.
OLD BUSINESS
There were no old business items to be discussed at this time.
Advisory Parks Commission November 16, 2015 Page 4
NEW BUSINESS
There were no new business items to be discussed at this time.
OTHER BUSINESS AND REPORTS
Water Quality Presentation
Water Resource Manager Eric Macbeth gave a presentation on Water Quality and Wetlands. The goal
of the Water Quality department is to protect and improve all of Eagan’s lakes and wetlands. Eric
reviewed various statistics with the Commission regarding population, impervious surfaces, watershed
transitions, and the various waterbodies throughout the City. Eric then reviewed the conservations
projects that were accomplished through the State Clean Water Grants. Next Eric reviewed the
priority Lakes for the phosphorus plan. Eric finished his presentation reviewing the wetlands, storm
water management and public education opportunities. After brief discussion with the Commission
the presentation concluded.
DIRECTORS UPDATE
Director Seydell Johnson gave a brief overview of the monthly Parks & Recreation Department
Happenings. There were a lot of events that occurred in Eagan this past weekend. The Streets Alive
Cedar Grove experience on Saturday was a great success. The Harvest of Art Festival was Sunday along
with the Caponi Bluegrass Festival. Lone Oak Days are scheduled for September 19-20th at Holz Farm.
Cascade Bay had a very busy season one of the best revenue generating. There are two project the
Parks Department is currently working on. The first project is the redesign of the Central Maintenance
Facility. The second project is the reconstruction of the Old Towne Hall building. Director Seydell
Johnson also gave an update of the Parks Master Plan with more information to be presented at the
APrC workshop on October 19th.
COMMUNICATIONS
There were two communication items to be discussed. A letter that was mailed to the residents in the
LeMay Lake neighborhood. The second communication item was a memo regarding the minor
ordinance changes to the Off-Leash Dog Area. Items included for information purposes only no formal
action needed.
Advisory Parks Commission November 16, 2015 Page 5
ROUND TABLE
Member Morris commented that he attended the Streets Alive event with his family on Saturday and it
was a great event. Member Palmer stated he was also at Streets Alive this weekend and stated he too
thought this was a great event. Member Palmer wanted to thank the Maintenance staff for the great
conditions of the softball fields. Member Peterson regarding the Meadow Lake Bridge, Member
Peterson stated there was a crane on the Bloomington side working on the bridge. Member Peterson
wanted to know what the City’s plans were on the Eagan side of the bridge. Director Johnson will
inquiry and get back to the Commission with any information that is available. After further brief
discussion with Commission Members the roundtable discussion concluded.
ADJOURNMENT
With no further business to discuss, Member Peterson moved, Member Wietecki seconded with all
members present voting to adjourn the meeting. The meeting was adjourned at 8:13 p.m.
_______________________________________________ ____________________________
Secretary Date
Advisory Parks Commission November 16, 2015 Page 6
Eagan Parks & Recreation
Department Happenings
November, 2015
Strengthen Community Image and Sense of Place
• The Eagan Community Center was filled with families interacting together at the Halloween
Hodgepodge on Sunday, October 25.
o Attendance was busy with 1,910 visitors, up 200+ from the previous year.
o Sixty nine volunteers supported the event’s set-up, activities and clean-up.
o Volunteers represented Farmington, Burnsville, Eagan and Eastview High Schools and local
middle schools along with scouts, Eagan cheer team, Eagan Ambassadors and individual
adults/youth.
o 29 local businesses participated with booths in trick or treat room or game station booths,
about the same as last year.
o A new feature, RAD Zoo (live reptiles) was added for kids to see and touch animals; it was a
big hit.
o 62 volunteers assisted staff at the Halloween Hodgepodge Event. Volunteers represented
Eagan High School, Burnsville High School, Eastview High School, St. Paul Academy,
Farmington High School, Girl Scouts, Boy Scouts, Eagan Ambassadors and individuals with
an interest in volunteering.
o Letter from Halloween Hodgepodge parent attached.
Support Economic Development
• Registration for the 17th annual Home & Leisure Show at the Eagan Civic Arena will open to
returning vendors November 1, and new vendor registration begins January 1.
Promote Health and Wellness
• Final Veggie Bucks report was sent to Market Fest partner Blue Cross & Blue Shield of MN, a
frequent shopper program promoting access to healthy produce for Blue Cross employees. For
every three market visits in which employees bought produce, BCBS employees earned a $5
voucher. Final figures show an increase in participation over last year. In 2015, 136 vouchers were
distributed with a 97% redemption rate and 32 employees earning more than one voucher. In
comparison, 2014 had 107 vouchers distributed with a 95% redemption rate. For the first year,
100% of the BCBS field was utilized.
• Registration has begun for the winter adult sports leagues, including basketball, boot hockey,
broomball and volleyball, while fall basketball and volleyball are beginning playoffs. Winter leagues
will begin after the first of the year.
• Winter Men’s Hockey leagues at the Civic Arena are full with 24 teams; consistent with 24
registered in winter of 2014.
Protect Environmental Resources
• Dakota Valley Recycling offered pumpkin recycling on Nov. 7 at the Eagan Community Center and
promoted it by running a recycling game at the Halloween Hodgepodge.
• The Resident Buckthorn Program will end for the year after the scheduled pickups on Nov 23.
Advisory Parks Commission November 16, 2015 Page 7
• As part of the Woodland Restoration Project a contractor recently resprayed Buckthorn sprouts in
Northview, Blackhawk and Trapp Farm Parks
• Perennial plantings at most park sites and City facilities have been cut back for the winter. It is a
stark look however the plantings will fill out again in the spring.
• Because of the great weather the grass is growing and mowers are going out daily……November??
Facilitate Community Connections
• The Pottery & Art Sale featuring Eagan Art House and Eagan Artist Connect Artists will be held on
Saturday, November 21 from 9:00 a.m. – 4:00 p.m. at the Eagan Art House and Advent Methodist
Church. There will be 24 vendors, an increase of 11 vendors from 2014.
• A winter Art Experience will be held on Saturday, November 14 at the Lunds-Byerlys in Eagan.
There will be artist demonstrations, kids’ art activity, musical entertainment and a winter art
exhibit. This is a collaborative activity sponsored they the Eagan Art Festival and the Eagan Art
House.
Provide Recreation Experiences
• 2016 regular Cascade Bay season passes and Cardio Bay season passes go on sale December 1; just
in time for the holidays!
• 2015 Winter 1 Ice Skating lessons are underway with 398 participants this year! 2014 Winter 1 Ice
Skating lessons had 370 participants.
• The Eagan Skating School has teamed up with the Eagan Youth Hockey Association to offer ice
skating lessons to the Mite level hockey players during Winter 1 skating lessons. This has been a
very successful program with 60 players participating currently in 2015. We had 42 players
participate in 2014.
• Ninety 55+seniors enjoyed High Tea and history in the Oaks Ballroom of the Eagan Community
Center on Monday, November 9.
• 2016 Ice Show Registration is open.
• Xtreme Adventures fall trimester, the after school recreation program at Dakota Hills Middle
School has over 30 participants. New this trimester is an additional day of programs to better
support school work.
• Dakota Woodland youth participants will be at Moonshine Park and Retreat Center on November
17 for a bonfire and more.
• Significant progress has been made on the Moonshine Park Phase II project. All grading and paving
has been completed, most of the park furnishing including, security lights, benches, tables the
playground and shelter have been installed. The overlook deck may be completed this fall, seeding
and landscaping next spring.
• The installation of Phase II of the underground drainage ay Thresher Fields is underway.
Completion is expected within the next week. The system has proven to very beneficial in
maintaining the playability of the fields after rainfalls.
General Announcements
• Plans are expected to be completed in December for the upgrade/expansion of the Central
Maintenance Facility. The building houses multiple Departments and Divisions including Public
Works, Vehicle Maintenance, Parks, Forestry and Water Quality. The project is intended to
improve operational efficiencies for all Departments. Construction will begin in the spring.
Advisory Parks Commission November 16, 2015 Page 8
• The new registration software RecTrac is scheduled to be released on December 1, 2015 in all
facilities.
Advisory Parks Commission November 16, 2015 Page 9
From: Jennifer Harner [mailto:jennifermary82@yahoo.com]
Sent: Monday, October 26, 2015 6:31 AM
To: Kerry Phillips
Subject: Thank you, from a food allergy mom
Hi,
My name is Jennifer and I attended the Halloween Hodgepodge yesterday with my 3 and 1
year old food allergic children. I don't know if you're the right person to send this email too but I
wanted to say thank you, to everyone who helped put on the event. The vendors in the big
gym all had non food treats that my son could pick from, and some had safe candy as
well (he has multiple allergies, not just peanut). And no one in the gym had anything
with peanuts. I cried :) Halloween is a scary time for food allergy parents and our kids and I
felt so relieved when I got there and didn't have to say no to everything he wanted to pick.
In the trick or treat room there were several businesses with peanuts, but we can work on them
next year :) What I wanted to point out was that there were two businesses with teal pumpkins
on their tables, for the Teal Pumpkin Project, and it was so kind!
So, please share my gratitude with everyone who helped put this event together. We were very
thankful and had a great time! Please let me know if I can be of help next year spreading the
word and making the event even safer for kids with food allergies.
Sincerely,
Jennifer Kaczrowski
(Staff research found the Teal Pumpkin Project is a nationwide allergy awareness program for
safe allergy free trick or treating for kids). Several vendors at the Eagan Halloween
Hodgepodge used the program’s materials to advertise they offered allergy-free treats in the
trick or treat room at their booth. This will be something we look to expand to all vendors
taking part in future Halloween Hodgepodge events.
Advisory Parks Commission November 16, 2015 Page 10
AGENDA ITEM: IX.A - 2016-2020 Capital Improvement Plan (CIP)
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
BACKGROUND/HISTORY:
One of the primary responsibilities of the APrC is the annual preparation and updating of the
Departmental Capital Improvement Plan. The CIP serves as a blueprint and planning guide for park
projects. Projects included in the CIP are generally a park development, program enhancement or
facility improvement project. Projects construed as being primarily maintenance in nature are
traditionally not eligible. Funding for the CIP comes from the Park System Development Renewal and
Replacement Fund (PSF), which is primarily money collected from developments at the time of platting
in lieu of a dedication of land. Because of declining dedication revenues, an additional annual infusion
of tax levy dollars into the program was approved to start in 2013.
ANALYSIS:
Historically the APrC has submitted to the City Council a CIP that consists of the current or “active” year
, generally the year at hand, and projections that encompass a total of five years. During the review
process, the active/current year of the CIP is finalized and a new “fifth” year is added. To allow
sufficient time for implementation, the current year of the CIP is generally considered to be final while
all other years are subject to change as part of future reviews.
The structure of the five year project schedule of the CIP has generally been driven by the projected
balance of revenues and expenditures of the PSF combined with need and/or demand. To provide a
better view of the future, recent versions of the CIP have included a list of potential projects, though;
they may not be scheduled or funded for years to come. This list has become known as the “Parking
Lot”. There has also been an on-going discussion regarding the identification of alternative funding
sources for the CIP. The infusion of levy dollars will have a very positive and sustaining benefit.
DISCUSSION/EVALUATION:
A number of projects in the proposed 2016 CIP represent the continuation of ongoing programs and
initiatives specific to replacement and upgrade. Examples include the replacement of aged playgrounds
and park amenities. As defined in the 20/20 Plan, these are considered “fiduciary” responsibilities.
Other improvements are tied to the implementation of long range plans while some improvements are
in response to an emerging need. The ongoing Park System Plan update may also identify priorities for
consideration, some of which may require physical changes.
MEMO
Date: November 16, 2015
Agenda Item: IX.A - 2016-2020 CIP
Action: X
Information: X
Attachments: X
ITEM OVERVIEW: Review, and consider for approval, the proposed 2016-2020 Parks and
Recreation Department Capital Improvement Plan.
Advisory Parks Commission November 16, 2015 Page 11
The CIP also includes an allocation for “Small Projects” that is renewed on an annual basis. The small
projects allocation is used to complete small scope, unanticipated, capital projects or to help leverage
additional financial assistance from an athletic association or alternative funding source.
2016 CIP Project Summary
• Civic Arena Field Turf Upgrade / $100,000; Replacement and upgrade of the indoor field turf at
the Civic Arena to enhance recreational programs and activities, and also sport opportunities.
• Pavilion Construction at Trapp Farm Park / $250,000; Construction of a new seasonal pavilion
at Trapp Farm Park to replace the existing structure that is deteriorating.
• Upgrades of (4) Park Sun Shelters / $165,000; Construction of upgraded sun shelters at Walnut
Hill, Northview and O’Leary Parks to replace existing structures, also a new structure at Captain
Dodd Park.
• Central Park Replacement of Adult Playground-Outdoor Exercise Equipment/ $30,000;
Replacement of adult exercise equipment due to safety and operational concerns.
• Mapping of Public Art Installation Sites/ $10,000; Consultant work to determine and plan for
future placement of public art.
• Playground Installation @ sites TBD / $75,000; Continuation of the ongoing program of
playground replacement. Playgrounds are replaced on a rotational basis or as determined by
inspections. Determinations are generally made in the spring
• Small Projects @ site TBD / $35,000 ; Continuation of funding for special needs, partnerships
and small unanticipated projects that become necessary during the course of the year
Estimated total 2016 expenditure from the PSF = $665,000 (note; pending playground reviews)
Account Summary
• Estimated 2016 to date fund revenues including appropriation and dedications = $725,000
• Estimated fund balance 11/2016 = $2,900,000
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend to the City Council approval of the 2016 CIP with the balance of 2016-2020 CIP being
considered as preliminary.
2. Recommend approval pending changes.
3. Table the issue for further discussion.
Advisory Parks Commission November 16, 2015 Page 12
Eagan Parks & Recreation CIP 2016 - 2020
Location Description Estimate
Approximate Fund Balance = $2,900,000
2016
Civic Arena Field Turf Upgrade 100,000
Trapp Farm Park Pavilion Replacement 250,000
Various Parks 4-Sun Shelter upgrades 165,000
Central Park Adult Playground Equipment Replacemetn 30,000
Various Parks Mapping of Potential Public Art Installations 10,000
TBD Playground Upgrade (2)75,000
TBD Small Projects 35,000
Total $665,000
2017 Thomas Lake Park Trail Lighting Upgrade 60,000
Northview Park Tennis Court Upgrade w/ISD 196 200,000
Goat Hill Park Building Renovation 150,000
Goat Hill Park Field #1 Artificial Turf Installation 100,000
TBD Playground Upgrade (2)75,000
TBD Small Projects 35,000
Total $620,000
2018
Bridle Ridge Park Building Renovation 150,000
Rahn Park Building Renovation 100,000
Thomas Lake Park Pavilion Upgrade 150,000
Goat Hill Park Field #2 Artificial Turf 80,000
TBD Playground Upgrade (2)75,000
TBD Small Projects 35,000
Total $590,000
2019
Cascade Bay Deck Upgrade 30,000
Ohmann Park Field Expansion 300,000
TBD Playground Upgrade (2)75,000
TBD Small Projects 35,000
Total $440,000
2020
Skyhill Park Building Renovation 160,000
TBD Pickleball Courts 200,000
TBD Playground upgrades (2)80,000
TBD Small projects 35,000
Total $475,000
PROJECT PARKING LOT
Park Development Park Improvements
Festival Grounds Phase II Bur Oaks Trail Paving
Rahn South Patrick Eagan Trail Boardwalk
Cedar Grove Phase II Rahn Court Construction
Holz Phase III Building Upgrades
Section 16 Federal Drive Pickleball Courts
Ohmann Fields Civic Arena Turf
Wandering Walk Trails Bandshell Shade Structure
Athletic Lighting Artificial Field Turf
Lexington Diffley Field Improvements
Northview Master Plans
Thresher Soccer Rahn South
Ohmann Soccer Federal Drive
Hockey Lighting Upgrades Ohmann Park
Advisory Parks Commission November 16, 2015 Page 13
AGENDA ITEM: IX.B – 2016 Parks & Trails Dedication Fees
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
BACKGROUND/HISTORY:
When reviewing development proposals, the APrC makes a recommendation regarding the method of
satisfying park and trail dedication requirements, the two options being a land dedication or cash
payment. Cash park dedications are the primary source of revenue for the Park Site Fund. Trail
dedication is allocated to the City trail fund.
Each year it is the responsibility of the APrC to review dedication rates and make a recommendation to
the Council for the upcoming year.
DISCUSSION/EVALUATION:
Based upon legislation, a local unit of government must be able to demonstrate a justifiable method of
calculating park dedication linked to property value. The City has long had a basic formula for
calculating residential dedication that incorporates a property value variable. In 2005, staff completed
an update of the value base to ensure consistency with the assessed valuations. Nearly 1000 properties
were reviewed, the resulting averages leading to a significant rate increase in nearly every zoning
classification for 2006 and improved adherence to actual values.
In early 2007, in light of the new legislation, the City developed and implemented a user/value based
formula for Commercial/Industrial properties, replacing “net acres”. Over the course of the year, the
formula was reviewed by staff, the APrC, and City Council to determine if it met the intended
objectives. It was subsequently revised and approved by the City Council at their September 4, 2007
meeting.
Since that time, when determining the recommended adjustment for the residential dedication rates,
City staff reviews County data to obtain the estimated property valuation adjustment the County may
use for property taxes payable on Eagan properties in the coming year. The City Finance staff is
consulted to ensure consistency with valuations used to determine the City wide tax capacity as
required for City budgeting purposes. A percentage increase may then be applied to the dedication
rates. This method is intended to avoid a lag in rates and to ensure a justifiable basis for the dedication
fees consistent with the legislation.
MEMO
Date: November 16, 2015
Agenda Item: IX.B – Parks & Trails Dedication 2016
Action: X
Information: X
Attachments: X
ITEM OVERVIEW: Recommend to the City Council the Parks & Trails Dedication fees for 2016.
Advisory Parks Commission November 16, 2015 Page 14
Based upon the input of the County, dedication rates for 2007 were raised by approximately 5% while
the rates for 2008 -2014 remained unchanged. The rates were raised 3% for Park Dedication in 2015,
however there was no increase in Trail Dedication. The most recent projections developed by the City
Finance staff are that property values are increasing at a rate of 4-5% per year.
In light of the steady recovery in the housing market, the associated impact in property values, and the
data provided by the Finance Department, it may be appropriate to consider increasing the 2015 park
dedication rate by 2% across all classifications. Construction costs which are considered as part of the
determination for trail dedication rates have risen.
It should be noted for reference that many communities combine parks and trail dedication fees into a
single blended rate and do not differentiate in the residential classifications. Because the
administration of the trail development program in Eagan is assigned to the Engineering Department,
segregation of the park and trail fees is appropriate.
2015 2016 proposed
Parks Trails Parks Trails
Single Family $3407 per unit $ 250 per unit $3475 $255
Duplex $ 3356 per unit $ 250 per unit $3423 $255
Townhouse/Quad $ 3562 per unit $ 250 per unit $3633 $255
Apartment/Multi $3308 per unit $ 250 per unit $3374 $255
Commercial $895 per 1000 sq.ft. of bldg $1251 per net acre $913 $1276
Industrial $243 per 1000 sq.ft. of bldg $1251 per net acre $248 $1276
C/I prior to 1983 $2697 per net acre $1251 per net acre $2751 $1276
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend that the City Council adopt a 2016 Parks and Trails Dedication rate schedule that
includes a 2% increase to the Park & Trail Dedication rates over the 2015 rates.
2. Other.
Advisory Parks Commission November 16, 2015 Page 15
Advisory Parks Commission November 16, 2015 Page 16
AGENDA ITEM: IX. C – 2016 Fees and Charges Parks & Recreation
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
BACKGROUND/HISTORY:
On December 1, 2015 the City Council will consider the 2016 Fee Schedule for all City of Eagan fees and
charges, including Parks and Recreation fee schedule. The Parks and Recreation fee schedule has
increased 2% for all general fund items, similar to past practice. Enterprise funds have raised individual
fees based on demand and/or need.
The increased fees are needed to offset the cost of ongoing increased maintenance costs of the
facilities and fields.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend to the City Council approval of the 2016 fee schedule as proposed.
2. Recommend to the City Council approval of the 2016 fee schedule as amended.
3. Other.
MEMO
Date: November 16, 2015
Agenda Item: IX.C – 2016 Fees & Charges
Action: X
Information: X
Attachments: X
ITEM OVERVIEW: Recommend to the City Council the Parks & Recreation fee schedule for 2016.
Advisory Parks Commission November 16, 2015 Page 17
Resident NR Resident NR Resident NR
Adult League Protest /Appeal Fee
Fee charged to team choosing to protest rule or eligibility 58$ 58$ 59$ 59$ 60$ 60$
Fee charged to team choosing to appeal suspension/expulsion 58$ 58$ 59$ 59$ 60$ 60$
Athletic Field/Facility Maintenance Fees
Unless obviously known, the user will be considered non-resident. Proof of residency of
75% or better will qualify for resident rate.
Youth Traveling Teams
o Soccer – per team 106$ NA 108$ 216$ 110$ 220$
o Lacrosse/Rugby – per team 50$ NA 51$ 102$ 52$ 104$
o Football – per team 37$ NA 38$ 76$ 39$ 78$
o Baseball/Softball – per team practice fee for season 27$ NA 28$ 56$ 29$ 58$
o Baseball/Softball – per game fee 16$ NA 16$ 32$ 17$ 34$
Adults
o Practice - exclusive use of field, no set-up per hour 11$ 22$ 11$ 22$ 11$ 22$
o Baseball/Softball – per game fee 30$ 60$ 31$ 62$
o Soccer up to 9 games per team 265$ 530$ 270$ 541$ 275$ 550$
o Soccer more than 9 games, fee for each additional game > 9 38$ 76$ 39$ 78$ 40$ 80$
Tournaments/Camps - per field/day
o Youth 60$ 120$ 61$ 122$ 62$ 124$
o Adult 85$ 170$ 87$ 174$ 89$ 178$
Lights
o Northview per hour (includes all 4 fields)60$ 60$ 61$ 61$ 62$ 62$
o Goat Hill per field per hour 32$ 32$ 33$ 33$ 34$ 34$
o Clearwater per field per hour 32$ 32$ 33$ 33$ 34$ 34$
Restroom Building cleaning per day 80$ 80$ 82$ 82$ 84$ 84$
Lexington-Diffley Building per day 52$ 52$ 53$ 53$ 54$ 54$
Specialty field set-up charge to be determined on a case-by-case basis. This cost
would be in addition to the field use permit cost.
Band Shell at Central Park
Band Shell Only - per hour 61$ 76$ 62$ 78$ 65$ 75$
Band Shell with Sound System (includes staff) - per hour 126$ 158$ 129$ 161$ N/A N/A
Wedding Ceremonies - per hour 61$ 76$ 62$ 78$ N/A N/A
Wedding Ceremonies with Oaks rental - per hour 53$ 66$ 54$ 68$ 55$ 55$
Wedding Ceremonies with Sound System (includes staff) - per hour 106$ 133$ 108$ 135$ N/A N/A
Canoe Storage from May 1 – October 31 46$ 58$ 47$ 59$ 48$ 60$
Central Park Festival Grounds: Ellipse only – one day event 159$ 199$ 162$ 203$ 165$ 207$
Designated Green Space within a Park 55$ 110$ 56$ 112$ 57$ 114$
Dunk Tank Fill in City Park - filled by Parks staff (doesn’t include dunk tank)
Weekdays - Monday - Friday from 7 am - 3:30 pm 106$ 106$ 108$ 108$ 110$ 110$
Weekends/Evenings after 3:30 pm 185$ 185$ 189$ 189$ 193$ 193$
Holz Farm Rentals from June – August per day
Group size limited to 80 (includes staff)260$ 325$ 265$ 332$ 270$ 339$
Moonshine Park, 1317 Jurdy Road
Upstairs – retreat/meeting space
All day rental - kitchen included 146$ 183$ 149$ 186$ 152$ 186$
6 hour time slot - kitchen included 98$ 123$ 100$ 125$ 102$ 125$
Monday - Friday - per hour with 2 hour minimum 23$ 27$ 23$ 28$ 24$ 29$
Downstairs – activity space
All day rental 49$ 61$ 50$ 62$ 51$ 62$
6 hour time slot 34$ 43$ 35$ 43$ 36$ 44$
Monday - Friday - per hour with 2 hour minimum 12$ 15$ 12$ 15$ 12$ 15$
Off-Leash Dog Area Permit
Dog #1 20$ 40$ 20$ 41$ 30$ 51$
Dog #2 15$ 35$ 15$ 36$ 50$ 91$
Dog #3 (must have 2 handlers)15$ 35$ 15$ 36$ 70$ 131$
Replacement Collar 5$ 5$ 5$ 5$ 3$ 3$
Eagan Parks & Recreation
The following athletic and park facility rental fees are subject to 7.125% State sales tax and require a $150.00 damage deposit
payable at the time of reservation. Sales tax is included in the proposed 2016 fees. Eagan based school organizations that have
a Joint Powers Agreement with the City may schedule use of Eagan shelter buildings, pavilions and sun shelters free of charge,
Athletic & Park Facility Fees 2014 2015 2016
2016 FEE SCHEDULE
Advisory Parks Commission November 16, 2015 Page 18
Outdoor Hockey Rinks per hour
With or Without Ice & Lights 20$ 25$ 20$ 26$ 21$ 27$
With or Without Ice & No Lights 8$ 10$ 8$ 10$ 8$ 10$
Park Shelter Buildings
All day rental from 10 am – 10 pm 146$ 183$ 149$ 186$ 152$ 192$
Half-day rental from 10 am – 4 pm or 5 pm –10 pm 98$ 123$ 100$ 125$ 102$ 128$
Pavilions
All day rental from 10 am – 10 pm 146$ 183$ 149$ 186$ 152$ 192$
Half-day rental from 10 am – 4 pm or 5 pm –10 pm 98$ 123$ 100$ 125$ 102$ 128$
Kitchen use 49$ 61$ 50$ 62$ 51$ 63$
Sand Volleyball Courts per court per hour 6$ 8$ 6$ 8$ 6$ 8$
Special Events
Closing trail & posting signs 53$ 66$ 54$ 68$ 55$ 69$
Sun Shelters
All day rental from 10 am – 10 pm 57$ 71$ 58$ 73$ 59$ 74$
Half-day rental from 10 am – 4 pm or 5 pm –10 pm 39$ 49$ 40$ 50$ 41$ 51$
Tennis Courts per court per hour 6$ 8$ 6$ 8$ 6$ 8$
Trapp Farm Tubing Hill
Daily per person 3$ 15$ 3$ 15$ 4$ 4$
Reservations for groups of 20-80 per person 6$ 7$ 6$ 7$ 7$ 8$
Use of parks for large groups and/or charity walks/runs/rides
Groups using a substantial portion of park grounds or trail. Activities allowed only
if not in conflict with existing City programs/services 65$ 81$ 66$ 83$ 67$ 85$
Vendor Permit 28$ 35$ 29$ 36$ 30$ 37$
Resident NR Resident NR Resident NR
Eagan Room - per hour with 2 hour minimum 23$ 29$ 23$ 30$ $24 $31
Kitchen Use 20$ 20$ 20$ 20$ $21 $21
Equipment
Non-residents may rent this equipment only for use in City of Eagan parks.Resident NR Resident NR Resident NR
Chuckwagon grill per day (requires a 2” ball hitch for towing)48$ 60$ 49$ 61$ $49 $62
Extra picnic tables per table with a maximum of 6 19$ 24$ 19$ 24$ $20 $25
2014 2015 2016
201620142015
Eagan Room
Advisory Parks Commission November 16, 2015 Page 19
AGENDA ITEM: X.A - Summit Orthopedics Informational Memo
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
PROPOSAL:
MSP Commercial is requesting approval of a Planned Development Amendment to construct a three-
story 70,000 s.f. medical office and clinic for Summit Orthopedics upon Outlot A, Eagan Woods Office
Park. Approval of the PD Amendment would constitute simultaneous approval of a Final Planned
Development for the property. The applicant has submitted a Final Plat application to replat the
property from an outlot to a lot.
The proposed development is a 3-story building with approximately 70,000 gross s.f. and underground
parking. Access to the site comes from Eagan Woods Drive.
BACKGROUND/EXISTING CONDITIONS:
The property is located west of Pilot Knob Road just south of I-494. The property was platted as an
outlot with the initial Eagan Woods Office Park in 1985. The property was zoned Planned
Development at that time and designated for office use. In 1999, the City approved a Preliminary
Planned Development to allow a hotel with conference center and water park on the property. The
term of that Preliminary PD was 5 years. The development did not materialize and the Preliminary PD
Agreement expired in 2004. The City’s Comprehensive Guide Plan designates the property for Major
Office land uses.
The site is vacant and is heavily wooded with large variations in topography. The site is highest along
the east side adjacent to Pilot Knob Road where elevations are about 888 and generally slopes to the
west with the lowest elevation of 846 in the southwest corner. Pilot Knob Road is about 20 feet lower
in elevation than the site.
PARK AND TRAIL DEDICATIONS:
The property is responsible for cash for the park and trail dedications payable at the time of building
permit at the rates then in effect. For commercial development, the current rates for 2015 are $895
per 1,000 s.f. of building for parks, and $1,251 per net acre for trails.
TREE PRESERVATION:
This development’s tree preservation will be considered on a single-lot, commercial type of
MEMO
Date: November 16, 2015
Agenda Item: X.A – Informational Memo
Action:
Information: X
Attachments: X
ITEM OVERVIEW: Update on the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the Summit Orthopedics development.
Advisory Parks Commission November 16, 2015 Page 20
application. Per the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of
development proposal is set at 30.0%.
A tree inventory has been submitted with this application and then field verified by city staff. The tree
inventory indicates that there are one-hundred eighty-three (183) significant trees currently existing on
site. Tree species include oak (67 trees, 6”-36” diameter), ash (32 trees), basswood (21 trees), elm (15
trees), black walnut (12 trees), and a small quantity of other deciduous and coniferous trees. Diameters
of trees range from 36” (there are 5 specimen oak trees (larger than 30” diameter), and 20 oak trees
with diameters 21” to 30”) to 6”.
According to plan submittal, significant tree impacts will result in the removal of all one-hundred
eighty-three (183) significant trees (100% of the total). Because the proposed removal of significant
trees is more than allowable there is required tree mitigation. Tree mitigation for this application as
proposed calculates to three-hundred sixteen (316) Category B trees (or an equivalent combination of
Category A and/or C trees). An equivalent cash mitigation amount for this mitigation would be
approximately $94,800.00.
The applicant has submitted a Tree Mitigation Plan that indicates the installation of one-hundred fifty-
five (155) Category A trees (equivalent to 310 Category B trees, which was the preliminary amount of
tree mitigation required). With the revised application, tree calculations have been slightly revised and
corrected.
According to City of Eagan ordinance, tree mitigation is to be fulfilled (via tree planting on site) after
the application’s landscape requirement has been fulfilled on site. With this application there is not
sufficient space on site to install tree mitigation requirements for the following reasons:
a. The provided Landscape Plan L1.3 does not provide for landscape installation equal to 3% cost of
building construction, and
b. The Planting Plan L1.0 shows trees to be installed already at too tight of spacing, not allowing for
mature crown growth, and/or installed too close to parking areas resulting in trees needing to be
cut back to prevent vehicular or pedestrian interference.
Therefore staff is recommending that required tree mitigation be fulfilled with a cash payment of
$94,800.00.
WETLANDS:
Because there are no wetlands on site, City Code §11.67, wetland protection and management
regulations, does not apply.
STORMWATER MANAGEMENT/WATER QUALITY:
The applicant proposes to build on an undeveloped site, resulting in 3.3 acres of new impervious
surface, with an additional 0.9-acre of disturbed/graded soils to be revegetated, on the 4.2-acre site.
This development will need to comply with the City’s Post Construction Stormwater Management
Requirements (City Code §4.34) for stormwater management and surface water quality, including
Runoff Rate Control and 1.1” Volume Control (which includes soil permeability restoration).
The applicant proposes to meet City water quality requirements through construction of two sub-
surface infiltration systems, with six sump manholes upstream of basin inlets for pretreatment, and soil
Advisory Parks Commission November 16, 2015 Page 21
remediation for the 0.9-acre of disturbed/graded soil areas that are proposed to be revegetated
pervious surfaces.
Eagan Water Resources has reviewed the applicant’s plans, stormwater design summary and modeling
provided for stormwater management and finds the proposed plans to meet City Code §4.34 Post-
Construction Stormwater Management Requirements are acceptable with conditions to ensure
infiltration capacity and capability, effective pre-treatment, effective soil remediation to restore soil
permeability (on all disturbed soils that are to be revegetated), construction techniques, staging and
oversight, and future maintenance for continued function.
The following are recommended conditions:
• This development shall meet the City’s Post Construction Stormwater Management Requirements
(City Code §4.34) for stormwater management and surface water quality, including Runoff Rate
Control and 1.1” Volume Control on the site’s new impervious surface area (including effective soil
remediation for the site’s disturbed soils that are to be revegetated).
• The applicant shall provide adequately sized pre-treatment (e.g. 4’ sumps with scour protection
and skimmer hood, etc.) at, or immediately upstream of, all stormwater management facility inlets
to provide for effective capture and easily-accessible cleanout of fine-sand sized particles and
floatable pollutants. Details shall be included in applicable plan sheet(s).
• Prior to receiving city approval to permit land disturbing activity, the applicant shall provide the
City with soil boring logs from a minimum of four soil-borings within any proposed infiltration area,
extending a minimum of 10’ below the bottom of the proposed infiltration feature, to evaluate and
ensure suitability for infiltration. If the soil boring logs indicate incompatibility of existing sub-soil
permeability with the submitted and reviewed design plans for meeting volume control
requirements, the applicant shall revise the design and/or construction plans (e.g. over-
excavation/soil-amendment depth, etc.) to ensure volume control requirements are fully met.
• Prior to receiving city approval to permit land disturbing activity, the applicant shall provide
construction details of proposed sub-surface infiltration system for City review/acceptance by the
City Engineer and include in construction plans. Construction details shall include infiltration
system cross-section(s), appropriate base construction specifications for infiltration, construction
sequencing/protection/restoration notes, sizing/volume tables, details for inlets/outlets,
unobstructed inspection/maintenance access to inlets/outlets/header row/pipe gallery, etc., to
ensure sub-surface infiltration system is properly designed, constructed, and adequately protected
during / after construction to prevent clogging, and able to be properly accessed, inspected and
maintained to function as intended. These graphical details and notes shall be prominently
included in all applicable plan sheets (e.g. Grading Plan, Utility Plan, etc.).
• Prior to receiving city approval to permit land disturbing activity, the property owner shall provide
detailed Soil Management Strategies for City review, and acceptance by the City Engineer, that
provide clear assurances that by final grading, prior to installation of any irrigation and plantings,
the disturbed areas that are to be revegetated will have protected and/or restored soil
permeability to non-compacted soil conditions in the top 12” of soil with no less than 5% soil
organic matter content, to comply with Volume Control requirements. These graphical details and
notes on soil protection/restoration shall be included in the Stormwater Management Plan and
prominently included in all applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading &
Drainage Plan, Utility Plan, Landscape Plan, etc.). Documentation (e.g. representative on-site soil
samples) shall be provided to City Water Resources staff to verify approved soil management
strategy compliance.
Advisory Parks Commission November 16, 2015 Page 22
• Prior to receiving city approval to permit land disturbing activity, the property owner shall enter
into a long-term stormwater management system maintenance agreement with the City, detailing
the inspection and maintenance required to occur to ensure proper operation and performance of
the permanent stormwater management system, in a form acceptable to the City Attorney.
• During sub-surface infiltration system area over-excavation and sub-soil work, the applicant shall
ensure that a Certified Soil Scientist will be present to verify and document that practice area sub-
soils are suitable for a saturated condition infiltration rate of 1-inch per hour or greater (but less
than 8.0-inch per hour). If the sub-soil infiltration rates are less than 1-inch per hour (or greater
than 8.0-inch per hour), the applicant shall immediately notify the City Engineer and revise the
volume control practice(s) as necessary (e.g. over-excavation/soil-amendment depth, etc.) to
ensure volume control requirements are fully met. At completion of structural/compacted base
within each subsurface infiltration system, the applicant shall ensure that a soil scientist will be
present to verify and document that the subsurface infiltration system’s structural/compacted base
is suitable to infiltrate a minimum of 1-inch per hour or greater in saturated conditions.
Documentation shall be provided to the City within 48-hours after infiltration testing. The
applicant shall provide the City Water Resources staff with 24-hour advance notice of the
occurrence of infiltration verifications and also prior to any sub-surface chamber placement or
backfilling within any of the infiltration practices.
• Before the city issues a Certificate of Occupancy on the development site, the applicant shall
provide the City Engineer as-built plans that demonstrate that all constructed stormwater
conveyance structures, stormwater management facilities (sumps, infiltration practices, etc.), and
soil management strategies conform to design and/or construction plans, as approved by the City.
As-built volumes (for retention) shall be provided for all infiltration practices. The applicant shall
submit to the City Engineer certification that the stormwater management facilities have been
installed in accord with the plans and specifications approved. This certification shall be provided
by a Professional Engineer licensed in the State of Minnesota.
Advisory Parks Commission November 16, 2015 Page 23
EAGA N D A L E P L
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Location Map
0 1,000 2,000500
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Parcels selection
Parcels
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Parks
City Boundary
§¨¦35E
§¨¦494
Cliff Rd
Diffley Rd
Yankee Doodle Rd
Lone Oak Rd
Map Area Extent
Project Name: Summit Orthopedics
Request: PD Amendment
Case No: 04-PA-08-10-15
Subject
Site
Advisory Parks Commission November 16, 2015 Page 24
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Aerial photo-Spring 2014
Project Name: Summit Orthopedics
Request: PD Amendment
Case No.: 04-PA-08-10-15Advisory Parks Commission November 16, 2015 Page 25
LANDSCAPE NOTES:
ISSUE/SUBMITTAL SUMMARY
DATE DESCRIPTION
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CivilSiteGroup.com
Matt Pavek Pat Sarver
763-213-3944 952-250-2003
10/21/15 CITY SUBMITTAL
PROJECT NUMBER: 15162
NGOPHER STATE ONE CALL
WWW.GOPHERSTATEONECALL.ORG
(800) 252-1166 TOLL FREE
(651) 454-0002 LOCAL
REVISION SUMMARY
DATE DESCRIPTION
L1.0
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Patrick J. Sarver
LICENSE NO.DATE
I HEREBY CERTIFY THAT THIS PLAN,
SPECIFICATION, OR REPORT WAS
PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY
LICENSED LANDSCAPE ARCHITECT UNDER
THE LAWS OF THE STATE OF MINNESOTA.
11/03/15
TREE REPLACEMENT/MITIGATION CALCULATIONS:
REQUIRED LANDSCAPE CALCULATIONS:
CITY OF EAGAN LANDSCAPE NOTES:
Advisory Parks Commission November 16, 2015 Page 26
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1215 TOWN CENTRE DRIVE, SUITE 130, EAGAN, MN 55123
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