The URL can be used to link to this page

02/02/2016 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING FEBRUARY 2, 2016 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. APPROVE Resolution to accept a $50 donation from citizens Lisa and Brian Mills, for the 1914 Town Hall Project F. APPROVE Change Order #4 for the Fire Station Four Remodel G. APPROVE Resolution to accept a $5000 donation from a citizen, Nancy Sweet, for the 1914 Town Hall Project H. SCHEDULE public hearing date for March 2, 2016 to certify delinquent nuisance abatement bills I. SCHEDULE public hearing date for March 2, 2016 to certify delinquent utility bills J. APPROVE On -Sale and Sunday Liquor License for J and J Bhakta LLC doing business as Genghis Grill, 1278 Town Centre Drive K. APPROVE Resolution to Request County Approval to Purchase Outlot I, Gopher Eagan Industrial Park 2nd Addition, Free of Use Restrictions L. AUTHORIZE the Mayor and City Clerk to Execute a Memorandum of Understanding between the City of Eagan and GLG Properties regarding Outlot I, Gopher Eagan Industrial Park 2nd Addition M. APPROVE extension for recording Final Plat—Spangrud Addition N. APPROVE Final Planned Development for Lot 3, Block 1, Central Park Commons 0. APPROVE Encroachment Agreement with Northern Natural Gas — Central Maintenance Campus P. APPROVE Water Efficiency Grant Program Agreement with Metropolitan Council Q. APPROVE Traffic Signal Agreement with MnDOT & Dakota County (1-35E & Diffley Road) Project 1214 R. ACKNOWLEDGE Completion and Authorize City Maintenance of Projects 10-B (Stonehaven 1st Addition), 11-A (Stonehaven 2nd), 11-E (Stonehaven 3rd), 12-A (Stonehaven 4th), & 13-E (Stonehaven 6th Addition) S. APPROVE Resolution to amend the duties of the Advisory Parks & Recreation Commission to include public art planning and selection and the name to be changed to "Advisory Parks, Recreation, Art & Natural Resources Commission." T. APPROVE Resolution To Proclaim May 14 As Arbor Day And The Month Of May 2016 As Arbor Day Month In The City Of Eagan. V. PUBLIC HEARINGS A. Project 1199, Red Oaks, Woodlands 4t", Verdant Hills & Verdant Acres Street Improvements B. Project 1197, Cedar Grove 4th Street Improvements C. Project 1201, Kingswood Ponds Street Improvements D. Project 1198, Blackhawk Forest Centex Vermilion Street Improvements E. Project 1200, Diff ley Commons Street Improvements VI. OLD BUSINESS VII. NEW BUSINESS A. PRELIMINARY SUBDIVISION and VARIANCE —Wilderness Park4thAddition —A Preliminary Subdivision of 1.8 acres to create two lots and Variance to the 50 ft. minimum lot frontage requirement for property located at 4365 Capricorn Place B. PLANNED DEVELOPMENT AMENDMENT — MetroTransit/MetropolitanCouncil — A Planned Development Amendment to allow an expansion of the Cedar Grove Transit Station and related site improvements for the parcel located at 4035 Nicols Road VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT City of Eap Meso TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: JANUARY 29, 2016 SUBJECT: AGENDA INFORMATION FOR FEBRUARY 2, 2016 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the February 2, 2016 City Council agenda, the following items are in order for consideration. Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of January 19, 2016 regular City Council meeting as presented or modified. To approve the amended minutes of October 20, 2015 as presented. The conditions of the action were inadvertently left out. Attachments: (2) CA -1 January 19, 2016 Minutes CA -2 October 20, 2015 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota JANUARY 19, 2016 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. A resident and her son addressed the Council regarding concerns about public safety and suggested all apartment buildings have a security camera outside the front door. A regular meeting of the Eagan City Council was held on Tuesday, January 19, 2016 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Finance Director Pepper, Director of Communications Garrison, Acting Parks & Recreation Director Flewellen, Director of Community Development Hohenstein, Assistant City Engineer Nelson, Director of Public Works Matthys, and Executive Assistant Stevenson. AGENDA Councilmember Fields moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the Consent Agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of January 5, 2016 regular City Council meeting and January 12, 2016 Special City Council meeting as presented or modified. B. Personnel Items: 1. It was recommended to approve 2016 non-union Compensation Plans for all employees who are not classified as a "regular part time" or "regular full time" employee. 2. It was recommended to accept the resignation of Officer Jody Douglas and authorize replacement of the vacancy created. 3. It was recommended to authorize the hiring of Ben Boeding, Parks Maintenance Supervisor and authorize his replacement. 4. It was recommended to authorize the hiring of Dale Stein to Full Time Captain and authorize his replacement. 5. It was recommended to authorize the hiring of seasonal employees: Lynda Speikers, Christopher Russell, Dillon Weiman, and Wayne St. Martin. 6. It was recommended to authorize the hiring of the Jennifer Wilkie, Paid on-call Fire Fighter. C. It was recommended to ratify the check register dated December 24, 2015 and January 8, 2016 as presented. City Council Meeting Minutes January 19, 2016 2 page D. It was recommended to approve the ordinary and customary contract with Dakota County for Sentence to Service Program Work Crew services. E. It was recommended to approve plans and specifications for Contract 16-05 Fire Station One project, and authorize advertisement for Bid Opening February 16, 2016. F. It was recommended to adopt a resolution approving an Exempt Permit for The Open Door to conduct a raffle on March 3, 2016 at St. John Neumann Catholic Church, 4030 Pilot Knob Road. G. It was recommended to approve a Final Plat for one lot upon approximately 3.54 acres located south of Central Parkway and west of Pilot Knob Road, and to approve a Final Planned Development for a two-story approximately 43,000 s.f. medical office clinic upon Lot 1, Block 1, Central Park Commons 2nd Addition. H. It was recommended to approve a Final Plat (Epstein Addition) for one lot consisting of approximately 0.5 acres located at 3170 Pilot Knob Road, east of Pilot Knob Road and north ofJurdy Road. I. It was recommended to approve the plans and specifications for Contract 16-04 (Central Maintenance Facility Renovation) and authorize the advertisement for a bid opening to be held at 10:00 a.m., on Thursday, February 18, 2016, in the Council Chambers at City Hall (3830 Pilot Knob Road). J. It was recommended to approve the agreement with Oak Leaf Energy Partners for a Community Solar Garden Subscription in a form acceptable to the City Attorney and authorize the Mayor and City Clerk to execute all related documents. K. It was recommended to receive the petition to vacate public drainage and utility easements on Lot 1, Block 1, Gift of Mary and schedule a public hearing to be held on February 16, 2016. L. It was recommended to approve Invoice Cloud service agreements for online payment and presentment for utility bills. PUBLIC HEARINGS Project 1193, Denmark Ave., Timbershore Additions & Pilot Knob Heights Additions Street Improvements Director of Public Works Matthys introduced the item noting there are two actions to be considered with regard to Project 1193; to close the public hearing and approve the street improvements, and to authorize the modification of intersection traffic control: removal of the stop signs on Denmark Avenue. Assistant City Engineer Nelson gave a staff report and noted there was a large turnout at the informational meeting last Monday. The group overall had no objection to the street improvements, but there was a lot of discussion about the stop sign removal on Denmark Avenue at Denmark Court East. Mayor Maguire opened the public hearing. Alissa Clark, 3712 Denmark Court East, presented a petition in support of keeping the stop signs on Denmark Avenue and Denmark Court East, and stated her reasons of support. Don Hoeft, 3740 Denmark Avenue, spoke in support of keeping the stop signs. There being no further comment, Mayor Maguire closed the public hearing. City Council Meeting Minutes January 19, 2016 3 page The Council discussed Project 1193, specifically regarding the removal of the stop signs on Denmark Avenue and Denmark Court East. After further discussion it was the consensus of the Council to not remove the stop signs. Councilmember Fields moved, Councilmember Hansen seconded a motion to close the public hearing and approve Project 1193 (Denmark Ave., Timbershore Additions & Pilot Knob Heights Additions — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye:4 Nay:O Project 1142, Nicols Road (Silver Bell Road to 1,235' North) Street Improvements Project 1202, Eagan Business Commons (Commers Drive) Street Improvements Project 1194, Whispering Woods 9th, 111h —13th Additions Street Improvements Project 1195 — Oslund Timberline / McCarthy Ridge Street Improvements Public Works Director Matthys introduced the items noting as part of Eagan's Street Revitalization Project, the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. Assistant City Engineer Nelson gave a combined staff report and presentation on the following street improvements: Project 1142, Nicols Road (Silver Bell Road to 1,235' North), Project 1202, Eagan Business Commons (Commers Drive), Project 1194, Whispering Woods 9th 11th —13th Additions, and Project 1195 — Oslund Timberline / McCarthy Ridge Street Improvements. Mayor Maguire opened the public hearings on street improvements for Project 1142, Nicols Road (Silver Bell Road to 1,235' North), Project 1202, Eagan Business Commons (Commers Drive), Project 1194, Whispering Woods 9th, 11th —13th Additions, and Project 1195 — Oslund Timberline / McCarthy Ridge. Residents addressed the Council regarding street improvements for Projects 1194 and 1195. There being no further public comment, Mayor Maguire turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing and approve Project 1142, Nicols Road (Silver Bell Road to 1,235' North), Project 1202, Eagan Business Commons (Commers Drive), Project 1194, Whispering Woods 9th, 11th —13th Additions, and Project 1195 — Oslund Timberline / McCarthy Ridge as presented and authorize the preparation of detailed plans and specifications. Aye:4 Nay:0 CITY ORGANIZATIONAL BUSINESS City Administrator Osberg noted that organizational business is considered at the second regular City Council meeting in January. The following items were acted on: Acting Mayor Mayor Maguire moved, Councilmember Fields seconded a motion to appoint Councilmember Hansen as Acting Mayor. Aye: 3 Nay: 0 (Councilmember Hansen abstained) City Council Meeting Minutes January 19, 2016 4 page Official Legal Newspaper Councilmember Fields moved, Councilmember Tilley seconded to approve retention of the Burnsville/Eagan Sun Thisweek Newspaper as the City of Eagan's official legal newspaper. Aye: 4 Nay: 0 City Depositories Councilmember Hansen moved, Councilmember Fields moved to designate Anchor Bank and US Bank Trust as the City's depositories. Aye: 4 Nay: 0 City Council Meeting Schedule Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the 2016 schedule of City Council meetings as presented noting the alternate dates. Aye: 4 Nay: 0 2016 Schedule of Regular City Council Meetings (Including January 2017 meetings) JANUARYS MAY 17 OCTOBER 4 JANUARY 19 JUNE 7 OCTOBER 18 FEBRUARY 2 JUNE 21 NOVEMBER 1 FEBRUARY 16 JULY 5 NOVEMBER 15 MARCH 2 1 Wednesday JULY 19 DECEMBER 6 MARCH 15 AUGUST 1 2Monday DECEMBER 20 APRIL 5 AUGUST 16 JANUARY 3, 2017 APRIL 19 SEPTEMBER 6 JANUARY 17, 2017 MAY 3 SEPTEMBER 20 'Wednesday, March 2 due to Precinct Caucuses ZMonday, August 1 due to National Night Out There will be a Listening Session at 6:00 p.m. before each regular Council meeting. City Council Meeting Minutes January 19, 2016 5 page 2016 Schedule of Special City Council Meetings, Workshops and First January 2017 Meeting JANUARY 12 MAY 24 (tentative) OCTOBER 10 2Monday JANUARY 26 (tentative) JUNE 14 OCTOBER 25 (tentative) FEBRUARY 9 JUNE 28 (tentative) NOVEMBER 9 3Monday February 23 (tentative) JULY 12 NOVEMBER 22 (tentative) MARCH 8 JULY 26 (tentative) DECEMBER 13 MARCH 29 (tentative) AUGUST 8 1 Monday No tentative meeting the week of Christmas APRIL 12 AUGUST 23 (tentative) JANUARY 10, 2016 APRIL 26 (tentative) SEPTEMBER 13 JANUARY 24, 2016 (tentative) MAY 10 SEPTEMBER 27 (tentative) 'Monday, August 8 due to Primary Elections 2Monday, October 10 due to Yom Kipper 3Wednesday, November 9 due to General Election City Council Meeting Procedures Councilmember Fields moved, Councilmember Hansen seconded a motion to acknowledge Robert's Rules of Order as the means to conduct official business at all regular City Council meetings, and approve the guidelines for public participation in City Council meetings. Aye: 4 Nay: 0 Councilmember Hansen moved, Councilmember Fields seconded a motion to formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. Aye: 4 Nay: 0 Standing Committee Appointments / Representative Appointments Councilmember Fields moved Councilmember Tilley seconded a motion to ratify the appointed members of Council standing committees, intergovernmental committees and other appointments as presented. Aye:4 Nay:0 City Council Meeting Minutes January 19, 2016 6 page Standing Committees: Communications Committee: Councilmember Tilley and Councilmember Hansen Finance Committee: Mayor Maguire and Councilmember Bakken Personnel Committee: Mayor Maguire and Councilmember Fields Public Works Committee: Councilmember Fields and Councilmember Bakken Advisory Commission Liaisons: Advisory Parks and Recreation Commission: Councilmember Tilley Advisory Planning Commission: Councilmember Hansen Airport Relations Committee: Councilmember Fields Energy and Environment Advisory Commission: Councilmember Bakken Intergovernmental Committee Appointments: Caponi Art Park Board: Acting Parks and Recreation Director Flewellen (to be replaced by Parks and Recreation Director upon hire) DCC 2015-2016 Board: Councilmember Hansen (Councilmember Fields as alternate) DCC 2015-2016 Executive Board: City Administrator Osberg (Assistant City Administrator Miller as alternate) Eagan Convention and Visitors Bureau: Mayor Maguire LOGIS Board of Directors: Director of Finance Pepper (Assistant City Administrator Miller and IT Manager Cook as alternates) MSP Noise Oversight Committee: Councilmember Fields (Assistant City Administrator Miller and City Administrator Osberg as alternates) Minnesota Valley Transit Authority Board: Councilmember Hansen (Assistant Finance Director Feldman as alternate) Monthly Mayor/Manager Breakfasts: Mayor Maguire Municipal Legislative Commission Board: Mayor Maguire Other: (No appointment by City Council — information only) LMC & Metro Cities Policy Advisory Committees: Councilmember Hansen Metro Cities Board of Directors: Councilmember Hansen Testimony at Legislature: All as needed Fire Relief Association Board of Trustees: State Statute 424A.04 requires that a relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of the municipality served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance Pepper. City Council Meeting Minutes January 19, 2016 7 page OLD BUSINESS There were no old business items to be heard. NEW BUSINESS There were no new business items to be heard. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at 8:25 p.m. Aye: 4 Nay: 0 Date Mayor City Clerk MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota OCTOBER 20, 2015 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. A regular meeting of the Eagan City Council was held on Tuesday, October 20, 2015 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Hansen, Councilmember Tilley was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Police Chief McDonald, Fire Chief Scott, and Executive Assistant Stevenson. Mayor Maguire noted on October 9t" Tony Caponi passed away at age 94. Tony was an artist, poet, professor and sculptor who envisioned and created the Caponi Art Park in Eagan. Mayor Maguire passed along sympathies to the family. AGENDA Councilmember Fields moved, Councilmember Hansen seconded a motion to approve the agenda as amended. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION Recognize the Retirement of Detective Dave Bork for his twenty-two years of service to the citizens of Eagan Police Chief McDonald recognized Dave Bork for his 22 years of service to the citizens of Eagan and presented him with a plaque in appreciation of his service. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as amended: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of October 6, 2015 City Council meeting as presented or modified. B. Personnel Items 1. It was recommended to approve the hiring of the following seasonal and part-time employees: Joseph Ahlstrom, Andrew Frankenfeld, Tyler Haege, Thomas Horton, Scott Ingalsbe, Andrew Klees, Charles Krengel, Tyler Ostman, Mitchell Williams, Garrett Runing, Thomas Schoenecker, Cameron Jackson, Robert Lundeen, Carli Bruckmueller, Taylor Anderson, Aliona Durig, Wyatt Jones, Hannah Keuler, Quinn Las, Sara Morse, Megan Olson, Sarah Phillips, Katherine Rhone, Nathan Rock, Rosalinda Rosales, Augustina Teuber. C. It was recommended to ratify the check register dated October 2 and 9, 2015 as presented. City Council Meeting Minutes October 20, 2015 2 page D. There were no contracts to consider at this time. E. Pulled for further discussion. F. It was recommended to approve a Final Subdivision (Preusse 3rd Addition) to relocate a shared boundary for properties located at 4131 and 4141 Old Sibley Memorial Highway. G. It was recommended to approve an extension to the Interim Use Permit approval for property located at 1440 Duckwood Drive. H. It was recommended to direct preparation of an Alternative Urban Area -wide Review for the 194 acre area in northeast Eagan bounded by Lone Oak Parkway, 1-494 and Ames Crossing Road. I. It was recommended to approve a resolution to accept a donation from Jon Anderson of 100 artist canvases, valued at $15,000 in memory of Jon's sister Susan Anderson Kimm. J. It was recommended to receive the Final Assessment Roll for Project 1163 (Pines Edge 1st Addition —Street Improvements) and schedule a Public Hearing to be held on November 17, 2015. K. It was recommended to receive the Final Assessment Roll for Project 1164 (Red Pine Lane, TH 3 to Weston Hills Drive — Street Improvements) and schedule a Public Hearing to be held on November 17, 2015. L. It was recommended to receive the Final Assessment Roll for Project 1159 (Duckwood Drive, Denmark Avenue to Lexington Avenue — Street Improvements) and schedule a Public Hearing to be held on November 17, 2015. M. It was recommended to receive the Final Assessment Roll for Project 1167 (Thomas Lake Road, Cliff Road to Diffley Road —Street Improvements) and schedule a public hearing to be held on November 17, 2015. N. It was recommended to receive the Final Assessment Roll for Project 1170 (Wilderness Run Road —Street Improvements) and schedule a public hearing to be held on November 17, 2015. 0. It was recommended to receive the Final Assessment Roll for Project 1175 (Northwood Parkway & Promenade Avenue — Street Improvements) and schedule a public hearing to be held on November 17, 2015. P. It was recommended to approve a resolution in support of Dakota County's draft 5 -year Transportation Capital Improvement Program for 2016-2020. Q. It was recommended to reject all bids for Contract 15-23, Well No. 3 restoration, and authorize the rebidding of the contract in 2016. R. It was recommended to approve Change Order No. 1 to Contract 15-01 (Citywide Street Improvements) and authorize the Mayor and City Clerk to execute all related documents. S. It was recommended to approve Change Order No. 1 to Contract 15-02 (Citywide Street Improvements) and authorize the Mayor and City Clerk to execute all related documents. T. It was recommended to approve the final payment for Contract 15-14 (Black Hawk Middle School/Deerwood Elementary Water Quality Improvements) in the amount of $1,288.95 to Mark's Bobcat Service, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. U. It was recommended to approve the final payment for Contract 15-18 (Deerwood Elementary Water Quality Improvements) in the amount of $665.00 to Minnesota Dirt Works, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. V. It was recommended to approve the final payment for Contract 15-21 (LeMay Lake Alum Treatment) in the amount of $71,777.00 to HAB Aquatic Solutions, LLC. City Council Meeting Minutes October 20, 2015 3 page W. It was recommended to approve the final payment for Contract 15-22 (Citywide Traffic Signal Painting) in the amount of $13,100.00 to OLS Restoration, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. X. It was recommended to approve a resolution of support for Dakota County's 10 -Ton Route Designation for CSAH 28 (Yankee Doodle Road), CSAH 31 (Pilot Knob Road) and CSAH 32 (Cliff Road) within Eagan. Y. It was recommended to approve a Master Partnership Contract with the Minnesota Department of Transportation (MnDOT), authorize the Mayor and City Clerk to execute all related documents, and delegate authority to the City Engineer to enter into subsequent Work Order Contracts as needed. Z. It was recommended to approve the Master Water Stewards Program Partnership with Freshwater Society, authorize the Mayor and City Clerk to execute all related documents, and designate the Water Resources Manager, or his designee, to oversee and manage the program. AA. It was recommended to cancel the Public Hearing to vacate a public street easement known as Kingswood Ponds Road (Document No. 1457939) scheduled to be held on November 2, 2015. BB. It was recommended to approve the 2015-2016 Airport Relations Commission Work Plan. CC. It was recommended to receive the Final Assessment Roll for Project 1141 (Elrene Road, Yankee Doodle Road to Trails End Road — Street Improvements) and schedule a public hearing to be held on November 17, 2015. DD. It was recommended to approve a telecommunication lease amendment with T -Mobile Central LLC, for antenna upgrade installations on a designated water reservoir site and authorize the Mayor and City Clerk to execute all related documents. Mayor Maguire pulled Item E. to Approve a Resolution to accept a donation from Eagan Lions Club in the amount of $10,000 for Old Town Hall improvements for further discussion. Pat Geagan with the Eagan Lions Club presented the Council with a $10,000 check for Old Town Hall improvements. The Council thanked the Eagan Lions Club for the donation. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a resolution to accept a donation from the Eagan Lions Club in the amount of $10,000 for the renovation and restoration of the Historic Eagan Old Town Hall. Aye: 4 Nay: 0 PUBLIC HEARINGS Intent to Issue Bonds to Finance Projects in the 2016-2020 Facilities Capital Improvement Plan City Administrator Osberg introduced the item noting the Council is being asked to conduct the public hearing tonight. Osberg noted at its August 3 meeting, the City Council adopted the 2016-2020 Facilities Capital Improvement Plan comprised of the New Fire Station 1, to be constructed in 2016, and Central Maintenance facility expansion/remodel, to be constructed in two phases in 2016 and 2018, and City Hall and Police facility expansion/remodel, to be constructed in 2018. At its September 15, 2015 meeting, the Council set October 20, 2015 as the date for the public hearing on its intent to finance the 2016 projects by issuing capital improvement bonds. Finance Director Pepper gave a staff report. City Council Meeting Minutes October 20, 2015 4 page Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing and approve a resolution indicating the intent to authorizing issuance of up to $8,500,000 in bonds to finance the 2016 projects in the 2016-2020 Facilities Capital Improvement Plan. Aye: 4 Nay: 0 Approve Final Assessments for Project No. 1074 (Braun Sunrise Addition), Project No. 1166 (St. Charles Wood), Project No. 1123 (Cedar Heights), Project No. 1168 (Waters Edge) Street Improvements Director of Public Works Matthys noted Project No. 1074, Project No. 1166, Project No. 1124, and Project No. 1168 were mill and overlay projects in residential neighborhoods. The Final Assessment Rolls were presented to the City Council on September 15, 2015, with a public hearing scheduled for October 20, 2015. Matthys noted all notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to close the public hearing and approve the Final Assessment Roll for Project No. 1074 (Braun Sunrise Addition), Project No. 1166 (St. Charles Wood), Project No. 1123 (Cedar Heights), Project No. 1168 (Waters Edge) Street Improvements and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 OLD BUSINESS There were no old business items to be heard. NEW BUSINESS Preliminary Subdivision — Laugen Legacy / Deena Laugen — A Preliminary Subdivision to create 2 Single Family Lots Located at 1365 Deerwood Drive City Administrator Osberg introduced the item noting the property was platted in 1996 and contains a single family home with an attached garage and a shed. The Council is being asked to approve a Preliminary Subdivision to create 2 lots upon approximately 0.92 acres located at 1365 Deerwood Drive. City Planner Ridley gave a staff report and provided a site map. Deena Laugen, the applicant, was available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. City Council Meeting Minutes October 20, 2015 5 page Councilmember Fields moved, Councilmember Hansen seconded a motion to approve a Preliminary Subdivision (Laugen Legacy) to create 2 lots upon approximately 0.92 acres located at 1365 Deerwood Drive subject to the following conditions: Aye: 4 Nay: 0 1. The property shall be platted. 2. This development shall be responsible for a cash park and trails dedication based on the rates in effect at the time of Final Subdivision for the newly created lot. 3. An individual lot tree preservation plan shall be submitted at the time of building permit application for Lot 1, Block 1. 4. A cash dedication in lieu of on-site water quality ponding shall be required for this development, consistent with City policies and City Code §4.34. 5. The development shall receive Final Subdivision approval prior to Building Permit issuance. 6. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 7. The driveway to the new house shall include a hammerhead turnaround so vehicles do not need to back onto Deerwood Drive. 8. The developer shall obtain all outside agency permits as necessary for completion of the site improvements. 9. The developer or builder shall restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer, and provide traffic control in accordance with the Minnesota Manual of Traffic Control Devices. 10. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, 131, C1, C2, E1, F1 and G1. Preliminary Subdivision and Conditional Use Permit — Wyatt Sharing and Caring / Peter Deanovic — A Preliminary Subdivision of approximately 33 acres to create 3 lots and a Conditional Use Permit for outdoor storage located at 510 Lone Oak Road City Administrator Osberg introduced the item noting on July 7, 2015, the City Council approved a Comprehensive Guide Plan Amendment to change the land use designation from Office/Service to Industrial and a rezoning from Agriculture to 1-1, Limited Industrial. The City Council also approved a wetland replacement plan for the site on August 18, 2015. Osberg noted the Council is being asked to approve a Preliminary Subdivision to create 3 lots upon approximately 33 acres located at 510 Lone Oak Road, and a Conditional Use Permit to allow outdoor storage of up to 20 semi -trailers on Lot 2, Block 1, Gateway Business Park. City Planner Ridley gave a staff report and provided a site map. Peter Deanovic, the applicant, was available for questions. The Council discussed the Preliminary Subdivision and Conditional Use Permit request. City Council Meeting Minutes October 20, 2015 6 page Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a Preliminary Subdivision (Gateway Business Park) to create 3 lots upon approximately 33 acres located at 510 Lone Oak Road, subject to the following conditions: Aye: 4 Nay: 0 1. The applicant shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, B1, B2, B3, B4, C1, C2, C3, C4, E1, F1, G1, H1 and 11. 2. The property shall be platted. 3. All typical Bulk Standards (building setbacks, building height and coverage, parking, green space, etc.) will be required to be met on a lot by lot basis. 4. All building and ground signage shall meet the City's Sign Ordinance standards found in the City Code. 5. All buildings shall meet Code standards for exterior materials and exhibit four-sided architecture. All buildings should have the same architectural treatments on all sides. 6. Detailed elevations are required at the time of Building Permit for each lot/building. All buildings in the development should utilize the same architectural finish materials and features. 7. All rooftop and ground -mounted mechanical equipment shall be screened. The building architecture shall provide parapet walls with a 30" minimum height to provide screening of rooftop equipment. The elevation plans shall also indicate that equipment will be placed 20' from the edge of buildings as required by City Code, and depicted on final drawings for Building Permit. 8. Where an outdoor trash/recycling enclosure is proposed, the enclosure shall be constructed of materials to match the principal structure, not less than 6' in height nor more than 10' in height, with gates having not less than 90% opacity. The enclosure shall also be of a size that can accommodate both trash and recyclable container storage for all building tenants. 9. A revised Preliminary Landscape Plan shall be submitted that removes Tree Preservation mitigation trees. A Landscape Plan shall be prepared for each lot with the Building Permit submittal. 10. All lighting utilized shall be shielded so the source of light is not visible from off the property and to prevent glare. All parking lot lighting should provide a minimum of 0.5 footcandles throughout, with an average to minimum ratio of not more than 4. A Lighting Plan will be required to be submitted with the Building Permit for each lot 11. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 12. The developer shall obtain temporary construction easements for all off-site work. 13. All retaining walls shall be located outside of drainage and utility easements. 14. The developer shall provide private maintenance agreements for the storm sewer, the underground stormwater chamber, and infiltration basins serving the development, in a form acceptable to the City Attorney, prior to release of the plat for recording. 15. This development shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, City Council Meeting Minutes October 20, 2015 7 page including Runoff Rate Control and 1.1" Volume Control on the site's new and fully -reconstructed impervious surface area (including effective soil remediation for the site's disturbed soils that are to be revegetated). 16. Prior to issuance of a Building Permit, the applicant shall provide the City with soil boring logs from a minimum of four soil -borings within any proposed infiltration area, extending a minimum of 10' below the bottom of the proposed infiltration feature, to evaluate and ensure suitability for infiltration. If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and/or construction plans (e.g. over-excavation/soil- amendment depth, etc.) to ensure volume control requirements are fully met, to the satisfaction of the City Engineer. 17. Prior to issuance of a Building Permit, the applicant shall provide construction details of proposed infiltration practices for City review (cross-sections, construction sequencing/protection, sizing/volume tables, details for stable inlets, overflows, outlets, maintenance access areas to inlets/outlets, soil amendment criteria, planting plans/details, etc., to the satisfaction of the City Engineer), to ensure infiltration practice and swale are properly designed and constructed, adequately protected during / after construction, and able to be properly maintained (e.g. unobstructed equipment access, etc.) to function as intended. These graphical details and notes shall be prominently included in all applicable plan sheets (e.g. Grading, Utility & Landscape plans). 18. Prior to issuance of a Building Permit, the applicant shall provide detailed Soil Management Strategies for City review, and acceptable to the City Engineer, that provide for assurances that at final grading any disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non -compacted soil conditions within the top 12 -inches, to comply with Volume Control requirements. These graphical details and notes shall be included in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Grading & Landscape plans). Prior to installation of any irrigation system, City Water Resources staff shall be notified and provided opportunity to inspect soil remediation areas for compliance. 19. Prior to issuance of a Building Permit, the applicant shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the inspection and maintenance required to ensure proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 20. During any infiltration practice over -excavation and sub -soil work, in infiltration basins and subsurface infiltration gallery system, the applicant shall ensure that a Certified Soil Scientist will be present to verify and document that infiltration practice area sub -soils are suitable for a saturated condition infiltration rate of 0.8 -inch per hour or greater (but less than 8.0 -inch per hour). If the sub -soil infiltration rates are less than 0.8 -inch per hour (or greater than 8.0 -inch per hour), the applicant shall immediately notify the City Engineer and revise the volume control practice(s) as necessary (e.g. over-excavation/soil-amendment depth, etc.) to ensure volume control requirements are fully met. At completion of final grading within any infiltration basin, but prior to planting, the applicant shall ensure that a soil scientist will be present to verify and document that the infiltration practice, at final grade, is suitable to infiltrate a minimum of 0.8 - inch per hour or greater in saturated conditions across the entirety of the basin (not including any forebay area). Documentation shall be provided to the City within 48 -hours after infiltration testing. 21. Before the city issues a Certificate of Occupancy on the development site, the applicant shall provide the City Engineer as -built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (sumps, infiltration basins, subsurface City Council Meeting Minutes October 20, 2015 8 page gallery, etc.), and soil management strategies conform to design and/or construction plans, as approved by the City. As -built volumes (for retention) shall be provided for the infiltration practices. Documentation shall be provided to verify soil management strategy compliance. The applicant shall submit to the City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. 22. A 15 -foot -wide minimum unobstructed equipment access path (without obstructions from grading, private utilities, trees, large shrubs, etc.) shall be provided from the street/parking lot - edge to all stormwater facilities' inlets/outlets. The unobstructed equipment access path shall be capable of supporting typical maintenance / excavation equipment, for periodic maintenance access to any temporary sedimentation basins and any permanent stormwater basins. 23. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 24. Any existing houses proposed to remain within the development shall be connected to City sewer and water service at time of its availability. 25. All well and septic systems within the development shall be abandoned in accordance with City and County standards. 26. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). This development should include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of Building Permit. 27. The design of the right turn lane, and the alignment of the entrance at Lone Oak Road, shall be approved by both the City Engineer and County Engineer. 28. The applicant/developer shall dedicate public r -o -w to accommodate a cul-de-sac at the east end of the Highway 55 frontage road at the time of the replatting of Outlot A or the development of Lot 3, whichever occurs first. 29. The developer shall provide private maintenance agreements and cross -easements for ingress/egress and shared parking, in a form acceptable to the City Attorney, at time of final subdivision approval. 30. All drive lanes in parking lots with perpendicular parking and two-way traffic shall be a minimum of 24 feet wide. 31. The drive lane on the south side of the building on Lot 2 shall be a minimum of 20 feet wide "No Parking/Fire lane" signage shall be installed in the parking lot and driveways, per Fire Department standards, to ensure emergency vehicle access. 32. The developer shall relocate the public utilities out of the gas pipeline easement, or remove the pipeline and vacate the easement and provide documentation of such vacation in a form acceptable to the City Attorney. 33. This development shall dedicate public drainage & utility easement over all public utilities at a minimum width of 20 feet. 34. The applicant shall submit a Tree Mitigation Plan as part of Gateway Business Center Phase 1 that shows only the mitigation trees. 35. The applicant shall submit a combined Landscaping and Tree Mitigation plan that clearly identifies each tree as either landscape or tree mitigation. 36. The developer shall be responsible for a cash Park dedication based the size of the building at the time of the Building Permit and at the rate in effect at the time. 37. The applicant shall dedicate any required conservation easements intended to buffer any wetland or conserve unique features may be credited towards a dedication. Any dedicated easement shall be provided in a form acceptable to the City Attorney. City Council Meeting Minutes October 20, 2015 9 page 38. The developer shall be responsible for a cash Trails dedication base on the rate in effect at the time; the current 2015 rate for an Industrial development is $1,251 per net acre. This dedication shall be paid prior to the release of the plat for recording. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a Conditional Use Permit to allow outdoor storage of up to 20 semi -trailers on Lot 2, Block 1, Gateway Business Park, subject to the following conditions: Aye: 4 Nay: 0 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of the City Council's approval of the Gateway Business Park Final Subdivision. 2. Outdoor storage shall be limited to 20 semi -trailers on Lot 2. 3. The applicant shall provide a Landscape Plan that depicts the screening of the outdoor storage from the east and south. 4. Outdoor storage shall not precede the issuance of a final certificate of occupancy for a building constructed on Lot 2. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Hansen commented yesterday in Duluth, Eagan resident Beverly Miller received the Minnesota Public Transportation Association Distinguished Career Award. Beverly is the only executive director the Minnesota Valley Transit Authority has ever had — she's served in that capacity for 25 years. Hansen noted he was pleased to introduce her on behalf of the MVTA to receive her award and wanted to publically acknowledge her and give her the thanks of the MVTA Board and our community for a distinguished career. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:36 p.m. Aye: 4 Nay: 0 Date Mayor City Clerk Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items ITEM 1. Action To Be Considered: Accept the resignation of Stacy Bodsberg, part time Clerical Tech and authorize replacement. Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check register dated January 15 and 22, 2016 as presented. Attachments: (2) CC -1 Check register dated January 15, 2016 CC -2 Check register dated January 22, 2016 Agenda Information Memo February 2, 2016, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: To approve the ordinary and customary contracts listed below. Facts: ➢ The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and City Clerk. Contracts to be approved: ➢ Agreement with Metro Volleyball Officials Association to provide officiating services for adult volleyball leagues. ➢ Agreement with Baser PL Umpire Association to provide officiating services for adult softball leagues. Attachments: (0) The contracts are available from the City Clerk's Office. Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA E. Approve a Resolution to accept a donation from Lisa and Brian Mills, citizens of Eagan, in the amount of $50 toward the restoration of the Historic Eagan Town Hall Action To Be Considered: To approve a resolution to accept a donation from Lisa and Brian Mills, citizens of Eagan, in the amount of $50 toward the restoration of the Historic Eagan Town Hall. Facts: ➢ The Mills donated $50 to the Eagan Historical Society (City of Eagan) to be used toward renovations of Historic Old Town Hall. ➢ Lisa and Brian Mills are residents of Eagan. Attachments: (1) CE -1 Resolution CITY OF EAGAN RESOLUTION TO APPROVE A RESOLUTION TO ACCEPT A DONATION OF $50 FROM LISA AND BRIAN MILLS TOWARD THE RESTORATION PROJECT AT THE 1914 TOWN HALL. WHEREAS, the Historic Town Hall was the victim of an arson fire in September 2013; and WHEREAS, Eagan Historical Society and the City of Eagan has commenced a project to restore the building; and WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; WHEREAS, Nancy Sweet, a resident of Eagan has presented a donation of $50 to be used toward the restoration project; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the donation of $50.00 from Lisa and Brian Mills to the renovation and restoration of Old Town Hall. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Cleric CERTIFICATION I, Christina M.Scipioni, City Cleric for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 17`x' day of November, 2015. City Clerk Agenda Information Memo February 2, 2016, Eagan City Council Meeting CONSENT AGENDA F. APPROVE change order #4 for the Fire Station Four Remodel. Action To Be Considered: Approve change order #4 for the Fire Station Four Remodel Project. Facts: ➢ At the May 5, 2015 City Council Meeting a contract was awarded to Kue Contractors for the remodel and expansion project of Fire Station Four at 4200 Dodd Road. ➢ Since the construction started there have been several changes to the contract needed to continue to the project and meet the December 2015 deadline. ➢ The cost of the changes made equal a total addition of $29,033 and are comprised of the items shown in attachment CF -2, change order #4. ➢ The cost of these changes will be taken out of the project contingency fund. Attachments: (2) CF -1 Cover Letter from CNH Architects CF -2 Change Order #4 from CNH Architects 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433 MEMORANDUM: PROJECT: Eagan Fire Station #4 — Addition and Remodeling CNH NO: 14095 DATE: January 26, 2016 TO: City of Eagan - Mayor and City Council SUBJECT: Change Order #04 Review The following is a summary of the items being submitted as Change Order #04 for the Eagan Fire Station #4 — Addition and Remodeling project. Background: The construction on Fire Station #4 has been completed with only a few punchlist items left prior to closeout. During the last few months of construction there were a handful of small changes to best meet the needs of the fire station operations and a decision to upgrade the old existing apparatus bay floor to an epoxy finish. These items have been priced by the general contractor and combined into the attached Change Order #04. Description of Changes: The main changes are incorporated in the attached Change Order #04 fall into two basic categories: A. Epoxy Floor Upgrade: The existing concrete floor in the two existing apparatus bays were upgraded to a high durability quartz epoxy floor. This upgrade was pursued due to the poor state of the existing floor and the patches required by the new construction. B. Miscellaneous Minor Changes: These items are a variety of minor items that are being recommended to address items including minor outlet location revisions, a couple landscape sod additions, existing plumbing piping insulation, installation of OH door operational lights, and a few other minor items. Pricing: The following are the itemized pricing for each Proposal Request item included in this Change Order. All prices have been reviewed by CNH Architects and our consultant team and have been determined to be within appropriate unit costs for the work proposed. A. Flagpole Lights a. PR #46 — Epoxy floor finish in existing Apparatus Bays $16,224 B. Miscellaneous Minor Changes a. PR#26 Exterior guardposts and sleeve revisions. $43.00 b. PR#36 Concrete valley curbs at addition corners. $393.00 c. PR#37 Brick restoration at existing walls. $2,023.00 d. PR#38 Tile patch at Dispatch Room. $558.00 e. PR#39 Mech/Elec room door hardware. $359.00 P:U'ROJECTS\2014\1409.5\5 -CONSTRUCTION ADMIMCHANGE ORDERS & PAY APPS\CHANGE ORDER #03 RECOMMENDATION TO COUNCIL.DOCX f. PR#40 Gear Wash cleaning fluid pump outlet. $319.00 g. PR#41 Manual roller shades. $0.00 h. PR#42 Saw cut concrete paving at chipped area. $388.00 i. PR#43 Install sod at back of replaced curbs. $726.00 j. PR#44 OH door LED lights. $4,153.00 k. PR#45 Apparatus Bay 3 hose bib removal. $430.00 1. PR#48 Remove existing truck fill piping drops. $458.00 m. PR#49 Insulate existing rainwater leader pipe. $1,172.00 n. PR#50 Repair leaking water service and support pipe. $1,396.00 o. PR#51 Dayroom header paint. $112.00 p. PR#52 Cabinet base trim. $167.00 q. PR#53R1 Hose bib in NW corner. $1,201.00 r. PR#55 Relocate power and data for CAD monitor. $293.00 s. PR#57 Deduct OH door presence sensors. ($1,382.00 Total Add $29,033 New Contract Total $1,342,604 Conclusion: The items in the Change Order represent recommended improvements to the Fire Station #4 project to provide long-term durability improvements, improve operational functionality and generally improve the project. As noted above CNH Architects, our team, and staff have reviewed the pricing shown above and are comfortable as being appropriate for the work involved. CNH Architects recommends approval of this Change Order as in the best interest of staff operations and long-term value for Fire Station #4. Respectfully Submitted, Quinn S. Hutson, AIA, LEED AP Principal CNH Architects, Inc. P:\PROJECTS\2014\14095\5 -CONSTRUCTION ADMIN\CHANGE ORDERS & PAY APPS\CHANGE ORDER 1103 RECOMMENDATION TO COUNCIL.DOCX flknuirnl 80 0,701"m- 2001 I''RCIJFCT (Name and address): CIiANGI ORDER NUMBER: 004 OWNER: ❑ Kagan Fire Stadion 114 IIATT :.lanuary 20, 2016 ARCHITECT: ❑ 4200 Dodd Road Eagan, MN 55123 CONTRACTOR: I� TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER: 14095 FIELD: ❑ Kite Conti -actors, Inc. CONTRACT DATE: May 11, 2015 1:30 Centrad Ave. S CONTRACT FOR: General Construction OTHER: ❑ I'O Box 403 Watkins, MN 55339 THE CONTRACT I; CNANGED AS FOLLOWS: (Include, where applicable, any undisImled amount attributable to previously executed Construction Change Directives) PRI126 Exterior guardposts and sleeve revisions. 543,00 PR1136 Concrete valley curbs at addition corners. 5393.00 PIZ1137 C'1037R Brick restoration at existing walls. $2,023.00 PRIM Tile patch at Dispatch Room. 5553,00 PRIM Much/Bloc roolll door hardware. 5359,00 PRIM Goal, Wash cleaning fluid punip outlet. 5319.00 PRIM Manual roller SIMCICS. 50.00 PR1142 Saw cut concrete paving at chipped area. S388,00 PR1143 Install sod at back of rel )faced curbs. S726.00 PRH44 OH door I11"D lights, 54,153.00 PRI145 Apparatus Bay 3 hose bib removal, 5430,00 PRI146 Apparatus Bay floor upgrades (epoxy existing bays, striping and sealant). S16,224.00 PRIM Remove existing thick fill piping drops. $458.00 PR#49 insulate existing rainwater leader pipe, 51,172.00 PR/150 Rcpair looking water service and support pipe. 51,396,00 PRt151 Dayroonl header paint. S112,00 PR452 Cabinet base trim. S167.00 MIMI Mose bib in NW corner. 51,201.00 PR/155 Relocate power and data for CAD monitor. 5293.00 PR/157 ]:)educt ()I-] door presence sensors. (51,382.00) Total 529,033,00 'I'hc original Contract Sum was 1,238,587.00 The net change by previously authorized Change Orders `l _ _74,984,00 The Contract Sum prior to this Change Order was $ 1,313,571.00 The Contract Sum will be increased by this Change Order in the amount of 29,033,00 The new Contract Sunl including this Change Order will be 1,342,604:00 7'he Contract Timc will be increased by Zero (0) (lays. The date of subst ntial Completion as of the date of this Change Order therefore is December 18, 2015. NOTE: This Change Order docs not include changes in the Contract Sum, Contact Tinne or Guaranteed Maximum Pricc which have been authorized by Construction Change Directive until the cost fill(] time have been agreed upon by both the Owncr and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. AIA Docurnent 670111-1-2001. Copyright CJ 1979, 1987, 2000 and 2001 by Tho At Ins Mute of Architects. All rights raserved. `." .Vt, i ff,: TI,i:: it I This document was produced by AIA sortwuro at 17:30:54 on 0112012016 under Order No.5553903414_1 which expires on 011171'2017, and Is not for resalo. User Notes; (2002087033) NOT VAL11) UNTIL SIGMJ) HY`IME ARCHITECT, CONTRACTOR AND OWNER. C'NH Architects, Inc. KiieContriictorsJuic, ARCHITECT (Ph -m name) CONTRACTOR (Fit -in nnine) OWNER (FA -m name) 7300 West 147111 Street, Suite 504, AU) Llc Valley, MN 55124 ADDRESS Quinn Mason ('�Jpcd DATE 130 Central Ave. S, 110 Box 408 Watkins, MN 55389 ADDRESS BY (Signcquh�-) Justin`. Kucchle (7)ped name) DATE 3830 Pilot Knob Road, Eagan, IVIN 55122 ADDRESS (Signallwe) (Tiped nano) DATE AIA Document 0701 2001. Copyric1ht @)1979, 1987, 2000 and 2001 by The American Instilote of Architects. All flg hts reserved. r i 1: ou I, 1 1, 1 "J!:' produced by AIA software at 17:30;54 on 0112.012016 undor Order No.55539034141 which expires on 0111712.017, and Is not for resale. Llsor Notes: 17 This documont was 2 (2002087033) Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA G. Approve a Resolution to accept a donation from Nancy Sweet, a citizen of Eagan, in the amount of $5,000 toward the restoration of the Historic Eagan Town Hall Action To Be Considered: To approve a resolution to accept a donation from Nancy Sweet, a citizen of Eagan, in the amount of $5000 toward the restoration of the Historic Eagan Town Hall. Facts: ➢ Nancy Sweet donated $5,000 to the City of Eagan, Town Hall Restoration Project. ➢ Ms. Sweet is a resident of Eagan. ➢ A note was included with the donation thankin "all of the volunteers involved with the important historic project." It also expresses appreciation to "our Eagan Police Department members for their perseverance in identifying the people responsible for the arson..." ➢ The note is included as attachment 2 Attachments: (2) CG -1 Resolution CG -2 Thank You Note CITY OF EAGAN RESOLUTION TO APPROVE A RESOLUTION TO ACCEPT A DONATION OF $5,000 FROM NANCY SWEET TOWARD THE RESTORATION PROJECT AT THE 1914 TOWN HALL. WHEREAS, the Historic Town Hall was the victim of an arson fire in September 2013; and WHEREAS, Eagan Historical Society and the City of Eagan has commenced a project to restore the building; and WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; WHEREAS, Nancy Sweet, a resident of Eagan has presented a donation of $5,000 to be used toward the restoration project; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the donation of $5,000.00 from Nancy Sweet to the renovation and restoration of Old Town Hall. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Cleric CERTIFICATION I, Christina M.Scipioni, City Cleric for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 17`x' day of November, 2015. City Cleric 1 8 N 9 Agenda Information Memo February 2, 2016, Eagan City Council Meeting CONSENT AGENDA H. Schedule public hearing date for March 2, 2016 to certify delinquent nuisance abatement bills Action To Be Considered: To schedule a public hearing for March 2, 2016 to consider final assessment of the delinquent nuisance abatement bills and certify them to Dakota County for collection with property taxes. Facts: ➢ On a semi-annual basis, the City reviews and considers delinquent nuisance abatement bills for certification to property tax statements for collection. Nuisance abatement bills include fees for false alarm calls, mowing and noxious weed removal, refuse removal and diseased tree removal. ➢ Additional information will be provided at the time of the public hearing. Attachments: (0) Agenda Information Memo February 2, 2016, Eagan City Council Meeting CONSENT AGENDA Schedule public hearing date for March 2, 2016 to certify delinquent utility bills Action To Be Considered: To schedule a public hearing for March 2, 2016 to consider final assessment of the delinquent utility bills and certify them to Dakota County for collection with property taxes. Facts: ➢ On a semi-annual basis, the City reviews and considers delinquent utility bills for certification to property tax statements for collection. ➢ Additional information will be provided at the time of the public hearing. Attachments: (0) Agenda Information Memo February 2, 2016, Eagan City Council Meeting CONSENT AGENDA J. Approve On -Sale Liquor and Sunday Liquor License for J and J Bhakta LLC doing business as Genghis Grill, 1278 Town Centre Drive. Action To Be Considered: To approve an On -Sale Liquor and Sunday Liquor License for J and J Bhakta LLC doing business as Genghis Grill at 1278 Town Centre Drive. Facts: Jeshal Bhakta, owner of J and J Bhakta LLC, has applied for an On -Sale Liquor and Sunday Liquor License. ➢ Mr. Bhakta is the new owner of Genghis Grill, located at 1278 Town Centre Drive. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. Attachments: (0) Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA K. APPROVE Resolution to Request County Approval to Purchase Outlot I, Gopher Eagan Industrial Park 2nd Addition, Free of Use Restrictions Action To Be Considered: To approve a Resolution to Request County Approval to Purchase Outlot I, Gopher Eagan Industrial Park 2nd Addition, Free of Use Restrictions. Facts: ➢ The City owns approximately 12.41 acres of vacant property located just north and west of the intersection of Yankee Doodle Road and Elrene Road, known as Outlot I, Gopher Eagan Industrial Park 2nd Addition. ➢ The City acquired this property as a result of a 2 -step process. Initially, the City acquired three parcels of land which were owned by the State of Minnesota, due to tax forfeiture. In consideration of an agreement to use the parcels solely for park and open space purposes, the City was able to acquire the parcels at no cost. ➢ The 2nd step in its acquisition involved the need for special legislation. Gopher Smelting was interested in acquiring a portion of the tax forfeited properties and was willing to convey land contiguous to the tax forfeited properties to the City in an exchange. Special legislation authorized the City to convey a portion of the tax forfeited property to Gopher Smelting on the conditions the land Gopher Smelting conveyed to the City be burdened by the same public park or open space requirement. ➢ Subsequent Special Legislation also granted the City authority to use the land as a co -location telecommunication facility, in addition to continued use for public park or open space. ➢ State Law allows the City to request removal of the use restrictions from the Dakota County Board, which oversees the tax forfeited lands in the County. Should the County Board agree to remove the restrictions, an appraisal would be required. Upon payment of the market value for Outlot I, as determined by the County Board, the State will convey the Outlot to the City without any restriction on its use. ➢ The City has been approached by Gerten's to consider the sale of this property to use as a yard waste, eco site, to ensure the continued operation of their facility, which is currently located to the east of the parcel owned by the City. ➢ The attached Resolution authorizes the City Administrator and City Attorney to request approval of the Dakota County Board to abandon the public uses of the property, and to purchase the property at the present market value, as determined by the County Board, free of the use restrictions, in anticipation of the conveyance to Gertens for use as a yard waste recycling center. Attachments: (2) CK -1 Location Map CK -2 Resolution EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA A regular meeting of the City Council of the City of Eagan, Dakota County, Mimlesota, was duly held at the Eagan Municipal Center located at 3830 Pilot Knob Road, in said City on January , 2016, at 6:30 p.m. The following members were present: Hansen, Fields and Tilley]; and the following were absent: [Maguire, Bakken, Member introduced the following resolution and moved its adoption: RESOLUTION TO REQUEST COUNTY BOARD APPROVAL TO PURCHASE OUTLOT I, GOPHER EAGAN INDUSTRIAL PARK 2" ADDITION, FREE OF USE RESTRICTION WHEREAS, the City is the fee title holder of Outlot I, Gopher Eagan Industrial Park 2°d Addition (the "Property"), subject to a restriction that the Property shall revert to the State of Minnesota if it is not used for public park, open space or data center purposes; and WHEREAS, pursuant to Minn. Stat. § 282.01, Subd. Id, the City may, with the approval of the county board, abandon the authorized public uses of the Property and purchase the Property for any public purpose at the present market value as determined by the county board, free of the current use restrictions; WHEREAS, the City has an interest in conveying the Property to GLG Properties, a general partnership under the laws of the State of Minnesota, for use as a yard waste recycling center to serve the residents of the City; WHEREAS, the City finds that use of the Property as a yard waste recycling center will serve a public purpose; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Dakota County, Minnesota, that the City Administrator and the City Attorney are authorized and directed to request approval of the Dakota Cour-y Board to abandon the authorized public uses of the Property and to purchase the Property at the present market value as determined by the County Board, free of the use restrictions, for the anticipated conveyance of the Property to GLG Properties, a general partnership under the laws of the State of Minnesota, for use as a yard waste recycling center. ADOPTED this day of , 2016. Mike Maguire ATTEST: Christina M. Scipioni, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor: Maguire, Bald, -,en, Hansen, Fields and Tilley; and the following voted against the same: none. WHEREUPON, said resolution was declared duly passed and adopted and was signed by the Mayor and his signature attested by the City Clerk. Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA L. AUTHORIZE the Mayor and City Clerk to Execute a Memorandum of Understanding Between the City of Eagan and GLG Properties Regarding Outlot I, Gopher Eagan Industrial Park 2nd Addition Action To Be Considered: To Authorize the Mayor and City Clerk to Execute a Memorandum of Understanding Between the City of Eagan and GLG Properties Regarding Outlot I, Gopher Eagan Industrial Park 2nd Addition. Facts: ➢ The City owns approximately 12.41 acres of vacant property located just north and west of the intersection of Yankee Doodle Road and Elrene Road, known as Outlot I, Gopher Eagan Industrial Park 2nd Addition. ➢ The City acquired this property as a result of a 2 -step process. Initially, the City acquired three parcels of land which were owned by the State of Minnesota, due to tax forfeiture. In consideration of an agreement to use the parcels solely for park and open space purposes, the City was able to acquire the parcels at no cost. ➢ The 2nd step in its acquisition involved the need for special legislation. Gopher Smelting was interested in acquiring a portion of the tax forfeited properties and was willing to convey land contiguous to the tax forfeited properties to the City in an exchange. Special legislation authorized the City to convey a portion of the tax forfeited property to Gopher Smelting on the conditions the land Gopher Smelting conveyed to the City be burdened by the same public park or open space requirement. ➢ Subsequent Special Legislation also granted the City authority to use the land as a co -location telecommunication facility, in addition to continued use for public park or open space. ➢ State Law allows the City to request removal of the use restrictions from the Dakota County Board, which oversees the tax forfeited lands in the County. Should the County Board agree to remove the restrictions, an appraisal would be required. Upon payment of the market value for Outlot I, as determined by the County Board, the State will convey the Outlot to the City without any restriction on its use. ➢ The City has been approached by Gerten's to consider the sale of this property to use as a yard waste, eco site, to ensure the continued operation of their facility, which is currently located to the east of the parcel owned by the City. ➢ The attached Memorandum of Understanding Between the City of Eagan and GLG Properties Regarding Outlot I, Gopher Eagan Industrial Park 2nd Addition identifies certain responsibilities and expectations for both the City and Gertens as this process works its way through the Dakota County Board, including the deposit of $3,000 by Gertens to cover actual costs incurred by the City of Eagan, Attachments: (2) CL -1 Location Map CL -2 Memorandum of Understanding �, r yf j"x r f^r^,z s } e s- ti r ? t t x s "� y �,. � �g t• �� :rr a �qt � ._ S:- ..3'�. .F.l ��'I - 'i �SrY ) Y —i ; rt? k F C �F'i y,C�,(• i-`4' lk 0141, WiF 1 J r+r ;`w ;_: y�.• ',tee , - ii �t of Yea aY y �. tea. 3 r r .3 �': - �: a+✓ r Iii:_ a. I ..I J M i- _ f ;L r }w Ick �' yyry'�t � �,•y '� � �y� it _ �`r i ss � h � _ r r14 t� s � � r 7� •�. L a moi+ Y } AM t 7 t 4 = F ' _ i x )• 5 k( p 4 ( i f} f fl i �•t 1 �r MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EAGAN AND GLG PROPERTIES REGARDING OUTLOT I, GOPHER EAGAN INDUSTRIAL PARK 2ND ADDITION This Memorandum of Understanding is made this day of )2016, by and between the City of Eagan, a Minnesota municipal corporation (the "City"), and GLG Properties, a Minnesota general partnership ("GLG") WHEREAS, the City is the fee title holder of real property legally described as Outlot I, Gopher Eagan Industrial Park 2nd Addition, Dakota County, Minnesota (the "Property"), subject to a restriction that the Property shall revert to the State of Minnesota if it is not used for public park, open space or data center purposes; and WHEREAS, GLG has an interest in acquiring the Property for use as a Regional Eco Services facility for recycling of materials such as grass, leaves, soft plant material, sod, soil, brush, logs, concrete, gravel, stone and rock, to serve the residents of the City, and the City has an interest in conveying the Property to GLG for such purpose; and WHEREAS, pursuant to Minn. Stat. § 282.01, Subd. 1d, the City may, with the approval of the county board, abandon the authorized public uses of the Property and purchase the Property for any public purpose at the market value as determined by the county board, free of the current use restrictions, NOW, THEREFORE, the City and GLG agree as follows: 1. The City shall submit a request to the Dakota County Board for approval to abandon the authorized public uses of the Property and to purchase the Property at the market value as determined by the County Board, free of the use restrictions, for the anticipated conveyance of the Property to GLG for use as a Regional Eco Services facility for recycling of 1 materials such as grass, leaves, soft plant material, sod, soil, brush, logs, concrete, gravel, stone and rock (the "Request"). 2. At the time of execution of this Memorandum of Understanding, GLG shall deposit with the City the sum of $3,000.00 as a deposit toward the City's actual costs related to this Memorandum of Understanding, the Request and the negotiation of a Purchase Agreement between the City and GLG. If the City's actual costs exceed the amount of such deposit, GLG agrees to reimburse the City within thirty (30) days of billing. Should the costs be less than the amount of the deposit, the amount remaining on deposit shall be returned to GLG. If requested in writing by GLG, but not more than one time per month, the City shall submit to GLG an accounting of the City's actual costs. 3. The City and GLG shall enter into good faith negotiations regarding a Purchase Agreement for the Property, including a provision that the Property shall be conveyed subject to a restriction requiring that the Property be used as a Regional Eco Services facility for recycling of materials such as grass, leaves, soft plant material, sod, soil, brush, logs, concrete, gravel, stone and rock. If the City and GLG agree on the terms of a Purchase Agreement, then the Purchase Agreement shall be executed after the County Board approves the Request. 4. Notwithstanding any provision of this Memorandum of Understanding, this Memorandum of Understanding shall not obligate the City to sell the Property to GLG, nor obligate GLG to purchase the Property from the City. [Signature page follows] 2 IN WITNESS WHEREOF, this Memorandum of Understanding is executed as of the date first set forth above. CITY OF EAGAN By: Mike Maguire Its: Mayor By: Christina M. Scipioni Its: City Clerk GLG PROPERTIES i i Jti Its: General Partner Agenda Information Memo February 2, 2016, Eagan City Council Meeting CONSENT AGENDA M. Approve Extension of Final Plat (Spangrud Addition) — Lee and Pamela Spangrud Action To Be Considered: To approve an extension to the Final Plat approvals for property located at 4095 Blackhawk Road. Facts: ➢ The City Council approved the Final Plat on October 6, 2015 to create a lot of record. ➢ The City Council approved an extension to the recording of the Final Plat on December 15, 2015 to allow the applicant more time to obtain the necessary consents to record the plat. ➢ City Code requires that the Final Plat be filed with the County Recorder within 60 days of City Council approval. ➢ A letter of request from the applicant is attached explaining the reasons for the extension. ➢ The deadline to record the plat would be extended to November 1, 2016. Attachments: (2) CM -1 Location Map CM -2 Letter of request for extension 1-21-2016 City of Eagan RECEIVED JAN 2612016 RE: Extension for recording of plat for 4095 Blackhawk Rd, Eagan, MN 55122 To whom it may concern, Please allow us an extension to record the plat for our home. Dakota county is not going to record the plat because the property taxes are not current for the year 2016. After calling our mortgage company to take the property taxes out of escrow so we could pay the taxes, they determined that they will not allow us to do that until June of 2016. Therefore, we are requesting an extension through November of 2016 when the property taxes will be paid in full so the county will record the plat. Thank you for your assistance in this matter. Pam and Lee Spangrud 4095 Blackhawk Rd. Eagan, MN 55122 952-334-9114 Enclosure; $75.00 check for extension Agenda Information Memo February 2, 2016, Eagan City Council Meeting CONSENT AGENDA N. Approve Final Planned Development for Lot 3, Block 1, Central Park Commons - CSIVI Corporation Action To Be Considered: To approve a Final Planned Development for an approximately 60,500 s.f. multi -tenant retail building upon Lot 3, Block 1, Central Park Commons. Facts: ➢ The Preliminary Subdivision and Preliminary Planned Development for Central Park Commons were approved by the City on February 3, 2015. ➢ The preliminary development approval consisted of a multiple building commercial development containing retail, service, restaurant, and office uses upon approximately 47 acres located on the northwest corner of Pilot Knob and Yankee Doodle Roads. ➢ The final development plans for Lot 3 have been reviewed by staff and are consistent with the preliminary approvals for a multi -tenant retail building upon this lot. ➢ All documents and agreements are anticipated to be in order for execution at the City Council meeting on February 2, 2016. Issues: None Attachments: (3) CN -1 Location Map CN -2 Final Planned Development Agreement CN -3 Exhibits c o w Y III c 0 o E �Q � 3 E 9c�o w vi U U 0 4- O �C m �o a� Ay�OQp U � a am R Q O tl � a 0 o0o m m our�d' o0 IoW) 4© 0) � O ■� _ CO C 00 r� J M q a. ccJ LL LL o 0� EO Z CD z rf_�h a�U c o Y III u� o N �Q � 3 � 9c�o w vi U U C O �C m �o a� Ay�OQp a am r a U O tl � o0o vv our�d' c o o N N � 3 � w vi U U C O �C m a am r a U O 0LO -� o0 4© O FINAL PLANNED DEVELOPMENT AGREEMENT LOT 3, BLOCK 1, CENTRAL PARK COMMONS This Final Planned Development Agreement ("hereinafter "Agreement") is made effective as of the day of 2016, by and between the City of Eagan (hereinafter the "City"), a Minnesota municipal corporation, and CSM Central Park Commons LLC, a Delaware limited liability company (hereinafter "Owner/Developer"). The City, Owner and Developer are hereinafter collectively known as the "Parties." WHEREAS, the City Council of the City of Eagan is the official governing body of the City; and WHEREAS, the Owner is the fee owner of Lot 3, Block 1, Central Park Commons (the "Property"); and WHEREAS, the use and development of the Property is governed by a Preliminary Planned Development Agreement dated February 3, 2015, and recorded June 9, 2015 as document 3071577 (the "Development Agreement"); and WHEREAS, the Developer submitted an application for a multi -tenant retail building of approximately 59,400 s.f. upon the Property (the "Development Proposal"); and WHEREAS, the Development Proposal and plans attached hereto (Exhibits B — F) are found to be in conformance with the Development Agreement, and the Parties hereby acknowledge that this Agreement and the attached exhibits constitute the Final Planned Development for the Property. NOW, THEREFORE, it is hereby agreed to and between the Parties as follows: 1. This Agreement applies only to the Property and replaces and supersedes the Development Agreement for the Property. 2. This Agreement includes specific conditions to the Property as set forth in Exhibit A attached hereto. 3. The use and development of the Property shall be in conformance with the following plans (the Development Plans) attached hereto as Exhibits B -G. (A full size copy of these exhibits shall be on file with the City's Community Development Department.) Exhibit B — Final Site Plan dated 10-23-15 Exhibit C — Final Building Elevation Plan dated 9-28-15, last revised 1-5-16 Exhibit D — Final Landscape Plan dated 10-23-15 Exhibit E — Final Signage Plan dated 9-28-15 Exhibit F — Final Site Lighting Plan dated 10-23-15 Exhibit G — Final Amenities Plan dated 10-23-15 4. This Agreement shall run with the Property until terminated and shall be binding upon the successors and assigns of the Owner. 5. This Agreement shall expire two (2) years from the date of execution unless prior to such date, the City has issued a Certificate of Occupancy for the improvements to be constructed in accordance with the Development Plans. In the event this Agreement expires, the City may at its sole option, initiate an amendment to its Comprehensive Guide Plan and rezone the Property in accordance with Minnesota statutes and the City Code. In the event the City rezones the Property, this Agreement shall automatically terminate upon the effective date of the rezoning. 6. This Agreement may be modified, amended or supplemented solely in compliance with City ordinances, rules and regulations. Notwithstanding, any changes to the Development Plans that are not substantive may be approved administratively by City staff. Substantive modification to the Development Plans requires an amendment to this Agreement. 7. All site improvements including lighting, signage, landscaping, and paved surfaces, shall be maintained in good repair. OA IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first above written. CITY OF EAGAN, a Minnesota Municipal Corporation BY: Mike Maguire Its: Mayor BY: Christina M. Scipioni Its: Clerk APPROVED AS TO FORM: City Attorney STATE OF MINNESOTA) )ss COUNTY OF DAKOTA ) On this day of APPROVED AS TO CONTENT: City Planner , 2016 before me a Notary Public within and for said County personally appeared Mike Maguire and Christina M. Scipioni to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed in behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public 3 Final Planned Development Agreement Signature Page for the Owner/ Developer CSM CENTRAL PARK COMMONS LLC, a Delaware limited liability company Its: STATE OF MINNESOTA ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2016, by the of CSM Central Park Commons LLC, a Delaware limited liability company, on behalf of the limited liability company. THIS INSTRUMENT WAS DRAFTED BY: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue, Suite 525 Apple Valley, MN 55124 (952)953-8847 (RBB) rd Notary Public EXHIBIT A A Final Planned Development Agreement shall be required for each lot as it develops. The following plans are required for the Final Planned Development Agreement and shall be consistent with the approved master plans for the Preliminary Planned Development. • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Signage Plan • Final Lighting Plan • Final Amenities Plan 2. The property shall be platted. 3. A Master Association shall be created, or a similar maintenance requirements through an ROEA, in a form acceptable to the City Attorney, for the maintenance of the amenities and shared easement areas in the development. (Satisfied) 4. Ingress -egress easements shall be provided to ensure all parcels have access to a public street. Such easements shall be in a form acceptable to the City Attorney. (Satisfied) 5. All buildings shall present an attractive appearance on all sides with similar architectural features and materials as the front/entry sides of the buildings. All outdoor dining areas shall be designed and operated consistent with City Code standards. For each outdoor dining area, a detailed patio seating plan should be provided at the time of Final Planned Development. Outdoor patio dining should meet City Code requirements of Sec. 11.70, Subd. 29, with the exception that parking is considered satisfied. If a patio is within 20 feet of an internal street, bollards to prevent vehicle penetration are acceptable with appropriate sidewalk connection. (Not applicable to this lot.) 7. At the time of application for any on -sale liquor license, the developer shall verify that the licensed premises satisfies the special use setback. 8. Operation and maintenance of the seasonal outdoor sales area, as well as any associated signage, shall be subject to compliance with City Code standards. (Not applicable to this lot.) 9. Detached trash enclosures shall be located as identified on the approved Site Plan, and shall meet the design standards in the City Code, and be constructed of the same finish materials as the principal buildings. (Not applicable to this lot.) 10. All rooftop mechanical equipment shall be depicted on final drawings for Building Permit and compliance with screening standards verified at that time. 11. Cart corrals shall be shown on the Final Site Plan. Cart corrals shall be a permanent installation, and no signage shall be placed on the corrals. All shopping carts shall be collected each day and stored within a building overnight. A storage area for carts shall be provided within the buildings for that purpose. 12. The Final Landscape Plan shall have amended specifications to include a note that the root ball be set flush with grade with the root flare visible 1-2" above grade. Additionally, the plan shall note mulch shall not be in contact with the trunk of the tree. 13. All landscaped areas shall be provided with automatic irrigation in compliance with City Code requirements. 14. A financial guaranty for landscaping and tree mitigation shall be provided at the time of Final Subdivision, in accordance with City Code provisions. (Satisfied) 15. A blue or other industry standard recycling receptacle shall be placed directly next to all trash receptacles in the common areas of the development. Uniform labels on receptacles and lids will indicate recycling or trash and will specifically identify the types of items accepted in each container. 16. Pedestrian crossings of drive lanes shall be visually and texturally offset through use of a different pavement material. 17. Storage of commercial vehicles integral to the principal use of the property shall be subject to City Code standards, and the designated parking stalls shall be identified on the Site Plan at the time of Final Planned Development. 18. A cohesive consistent design shall be provided for all free-standing signs. 19. On free-standing signs, including the Project Sign -Marquee, tenant panels shall be of same construction design consisting of metal panels backlit with translucent graphics. 20. To establish sign placement, size and design parameters for the development, a Master Signage Agreement shall be provided, with the first Final Planned Development, and identify tenants that will be served by each pylon and/or monument sign. This Master Signage Agreement shall be in a form acceptable to the City Attorney, to be executed and recorded against the property. (Satisfied) 21. Except for the Project Sign -Marquee, all monument and pylon signs shall be center identification signs consistent with the design as reflected in the Preliminary Planned Development, with the location depicted on the Master Sign Plan/Agreement. The dimensions of the monuments sign shall be as depicted on the Sign Plan. 22. A final design with a sign panel and indication of overall height shall be provided for the Gateway sign in the northwest corner of the site. (Not applicable to this lot.) 23. Easements shall be dedicated to make certain that the monument improvements are maintained at an appropriate level consistent with the City's established monumentation on Central Parkway. The developer shall enter into an encroachment agreement, in a form acceptable to the city attorney, to allow for the placement of these monuments within the public right-of-way. (Satisfied) 24. A final design plan for the Project Sign -Marquee indicating sign face size and setback location shall be submitted for approval with the first Final Planned Development. Tenant sign identification on the marquee pylon shall be in two complementary earth tone colors, with the tenant's choice of font and letter style. All signs on the structure shall be the same construction design consisting of metal panels backlit with translucent graphics. 25. A final design plan for the monument identification sign at the southwest corner of the site (Monument #5) and for the Entry monument sign at the southeast corner of the site (low Entry monument by Project Sign -Marquee) shall be submitted for approval, and their location and setbacks clearly indicated on the Final Site Plan. (Not applicable to this lot.) 26. All building signage shall be mounted to the building wall within the designated sign band, and placement of signs atop a canopy shall not be permitted. 27. All building signage shall be consistent in design, while accommodating the unique identifiers of individual tenants including colors, script and logos. 28. Building architecture shall be considered prior to sign placement so that sign placement is in keeping with the architectural features of the building. 29. Wall signs within the "Village" area shall not exceed 36" height. (Not applicable to this lot.) 30. Signs displaying message or products shall be subject to City Sign Code standards. 31. Final signage plans shall be provided for all buildings at the time of Final Planned Development. a. Building sign size shall be subject to City Code standards. Endcap tenants in multi -tenant buildings may be allowed signage on up to three elevations, and interior tenants on up to two elevations. Single occupant buildings may be allowed signage on up to three elevations. The sign construction type shall be consistent with other building signage throughout the development. 32. Details on the design and placement of directional signs shall be provided with the Final Planned Development. The directional sign structures shall be located so as not to interfere with visibility, vehicular or pedestrian circulation or snow storage. 33. Building elevations shall be submitted for all buildings at the time of Final Planned Development. Buildings for which Preliminary Elevations were not provided shall utilize the same palette of materials and consistent architectural features presented in the Preliminary Schematic Building Elevations. 34. The building sections identified as "tenant trade dress" or similar, shall satisfy City Code standards for quality finish materials, such that the required materials ratios are upheld. Details of the "tenant trade dress" features shall be provided at the time of Final Planned Development for staff review and acceptance. 35. All mechanical equipment, both roof and ground mounted, shall be screened in accordance with City Code standards. All equipment and proposed screening shall be shown and identified on the Final Building Elevations and/or Site Plan drawings at the time of Final Planned Development. 36. All screen walls shall fully screen the truck dock and service areas, and be of a length and height to fully screen any trucks and trailers parked at the docks. 37. New plantings shall be coordinated with existing trees along Central Parkway, subject to approval of the City Forester. 38. Landscaping shall be enhanced along the south side of the development to provide an attractive streetscape and frame views into the site, subject to approval by the City Forester. (Not applicable to this lot.) 39. The developer shall fulfill tree mitigation requirements through the installation of one -hundred seventy-four (174) Category A trees (>= 4" caliper deciduous trees or >=12' height coniferous trees). (These numbers are for the entire Central Park Commons development.) 40. The two Swamp White Oak tree species, which are proposed to be installed in the portion of Central Parkway median that is proposed to be closed off, just north of Quarry Road, shall be revised to Autumn Blaze Red Maple (Acer x freemanii `Jeffersred') on the Final Tree Mitigation Plan. (Not applicable to this lot.) 41. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 42. The developer shall be responsible to relocate the existing storm sewer the pipe along the northern edge of the site to an alignment acceptable to the City Engineer, and maintain public drainage & utility easement over the existing storm sewer pipe until the relocation is complete. 43. The developer shall be responsible to relocate the existing 10" public trunk water main to an alignment acceptable to the City Engineer. 44. A 20' wide minimum drainage and utility easement, centered on the alignment of the future water main, shall be dedicated with this development. 45. This development shall be required to dedicate an outlot of sufficient size, in a location that meets all Minnesota Department of Health setback requirements for Community Public Water -Supply Wells, public easement and access for the construction and perpetual maintenance of planned above grade City well and transmission line pipes, and conduit for well communications, in accordance with Water Supply & Distribution Plan and City Public Works design standards. The alignment and construction of the raw water transmission lines shall avoid the development's proposed storm water underground infiltration and ponding features, and other utilities. A 20' wide minimum drainage and utility easement, centered on the alignment of the future raw water main, and a drainage and utility easement for the well house conduit that is either 5' wide if provided adjacent to the water main easement, or 10' wide if provided elsewhere, shall be dedicated with this development. (Satisfied) 46. The developer shall provide private utility easements and/or maintenance agreements for these proposed private sewer and water lines and future utility lines within the development, in a form acceptable to the City Attorney, at time of final subdivision approval. (Satisfied) 47. The plat shall be revised to eliminate drainage and utility easements over all stormwater ponds. (Not applicable to this lot.) 48. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 49. The developer shall provide a plan to be approved by staff including development - owned vault(s) at an entry point(s) to the premises and a conduit system to provide fiber optic to all buildings in the development. The conduit system shall utilize a multi -partitioned inner duct system, or other comparable means, to accommodate multiple fiber optic service providers in the future. The conduit to the well house can be a single duct. 50. The developer shall provide private maintenance agreements for the private streets, in a form acceptable to the City Attorney, at time of Final Subdivision approval. (Satisfied) 51. "No Parking/Fire lane" signage shall be installed along the private streets and medians within the development to ensure they be kept open for emergency vehicle access. The developer shall provide a plan to be approved by the Fire Department that includes "No Parking/Fire Lane" areas and any possible fire department pull offs. 52. Cross -easements for ingress/egress and shared parking shall be executed in a form acceptable to the City Attorney. (Satisfied) 53. This development shall be responsible for removing the existing driveway entrances not utilized on Central Parkway, installing the associated curb and landscaped medians to close the existing median openings on Central Parkway, and removing the temporary bituminous median on the south end of Central Parkway and replacing it with a permanent concrete median. 54. The development shall be responsible for all driveway and turn lane improvement costs associated with this site. 55. The developer shall obtain all necessary permits from Dakota County for any work within the Pilot Knob Road or Yankee Doodle Road right-of-way. 56. The development shall dedicate additional public right-of-way along Pilot Knob Road (CSAR 31) for future upgrade needs of the roadway, and as determined by Dakota County. 57. The plat shall be revised to dedicate sufficient public right-of-way for a potential future one -lane roundabout at the intersection of Central Parkway and Quarry Road. (Not applicable to this lot.) 58. The developer shall enter into a trail easement agreement, in a form acceptable to the City Attorney to provide public right-of-way or trail easement of sufficient size for any public trails constructed outside the current right-of-way limits. 59. This development shall meet the City's Post Construction Requirements (City Code §4.33) for stormwater management and surface water quality, including Runoff Rate Control, Total Phosphorus (TP) & Total Suspended Solids (TSS) Control, and '/2 Volume Control on the site's impervious surface area. 60. Prior to receiving city approval to permit land disturbing activity, the developer shall provide the City with soil boring logs from a minimum of four soil -borings from the proposed infiltration area, extending a minimum of 10' below the bottom of the proposed infiltration feature, to evaluate and ensure suitability for infiltration. If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the developer shall revise the design and/or construction plans to ensure volume control requirements are fully met. (Satisfied) 61. Prior to receiving city approval to permit land disturbing activity, the property owner shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the maintenance required to maintain proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. (Satisfied) 62. Prior to receiving city approval to permit land disturbing activity, the developer shall provide construction details of proposed sub -surface infiltration practice for City review (cross-sections, construction sequencing/protection, sizing/volume tables, details for inlets, proper venting, maintenance access, etc.), to ensure sub -surface infiltration practice is properly designed and constructed, and adequately protected during / after construction, to function as intended. These details shall be included in applicable plan sheet(s). (Satisfied) 63. During sub -surface infiltration practice over -excavation and sub -soil work, before and during pea -rock backfilling and perforated pipe placement, the developer shall ensure that a Certified Soil Scientist will be present to verify and document that infiltration practice area sub -soils are suitable for a saturated condition infiltration rate of 0.7 - inch per hour or greater. If the sub -soil infiltration rates are less than 0.7 -inch per hour, on which the sub -surface infiltration practice was sized, the developer shall immediately notify the City Engineer and revise the volume control project to ensure volume control requirements are fully met. 64. Before the city issues a Certificate of Occupancy on the development site, the developer shall provide the City Engineer as -built plans that demonstrate that all constructed stormwater conveyance structures and management facilities (ponds and sub -surface infiltration practice) conform to design and/or construction plans, as approved by the City. As -built volumes (for detention and retention) shall be provided for the ponds and sub -surface infiltration practice. The developer shall submit to the City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. 65. Park dedication shall be through cash dedication. The amount shall be determined by the retail square footage reflected in the approved plan and recognizing a past dedication credit of 37.5%, to be satisfied through a cash payment at the time of Final Subdivision at the rates then in effect. (Satisfied) 66. Trails dedication shall be satisfied through installation of a trail system along Central Parkway adjacent to the development site, to the satisfaction of the City. Drawin � ni Xi\2011\110035\ an shCni \PINI PD 2019 lIOU3 I e.dw Ue4 23 2U 5 625on EXHIBIT B 14 1��g� ,�+�m..mauu.rxxau P I a 5 1 +; CENTRAL PARK COMMONS p �I ��•i � � �¢$ee FAKPd08 ROAR & YANKEE 000RCE ROAD PM 'AGAN, MINNESOTA to�41 FINAL PLANNED DEVELOPMENT 3", SRE PLAm 14 1��g� ,�+�m..mauu.rxxau ling J: ma it FRI ILE -110 �t� 71 URI dr, ling J: ma it FRI ILE -110 �t� 71 01 4 wo—I -o t PO nib EXHIBIT D 0 ........... ....... . .. . ........... OTPAL PARK COMMONS 11 q 9 - r PILOT RHOS ROAD & YANKEE DOODLE ROAD EAGAN, MINNESOTA facsm FINAL PLANNED DEVELOPMENTPWM 2 )0 +<� '�ao� ion sl-.evt r�ol ry 2ols on« 82 15 - 302 a P r H �B Y3y�� '(FAQ` y� Ag IM ak E )XIA r, Mi _ �Q =a I Im 92 t 92 a A Rpj0� F a r e 0 d� E e� 8 H� _ •', P C 'zf �� N t a L " u _, D k= uam�n m: IF t m P a ,z;zgg a z1§ 55 gg Rg §sy ffiyyg T �R . R€ L55 A€ € h 949 AIR F $ 2 A` $a 6 _ -g gDn giggg 3g3g g y 3 y a ggg P P P I 4 z 4 - a r e 0 fill 1 q ItY Y 1$ {�' gE a _; CENTRAL PARK Commo � G s )10 Wrij PILOT KNOB Rasp A YANKEE DOODLE ROAR n; 3 F Pik- a EAGAN, MINNESOTA Ing �' ��M ar..:� �"`""�."Ba� 0 3 3$E FIAT 4L PLANNED DEVELOPMENT � lig a z I R x ^� a R' '� �# LANDSCAPE SCHEDULE $ A d� E e� 8 H� _ •', P C 'zf �� N t a L " u _, D k= uam�n m: IF m 3:..$i• :A= fill 1 q ItY Y 1$ {�' gE a _; CENTRAL PARK Commo � G s )10 Wrij PILOT KNOB Rasp A YANKEE DOODLE ROAR n; 3 F Pik- a EAGAN, MINNESOTA Ing �' ��M ar..:� �"`""�."Ba� 0 3 3$E FIAT 4L PLANNED DEVELOPMENT � lig a z I R x ^� a R' '� �# LANDSCAPE SCHEDULE $ A EXHIBIT E (Final Signage Plan) Signage is subject to the terms of the'Central Park Commons Master'Signage Agreement dated October 6, 2015 which includes the Signage Location and Graphics and Uniform Signage Design standards dated September 28, 2015. m- . . . . . ............. .. . ... . ... N "M CENTRAL PARK COMMONS FiLOT KNOB ROAD & YANKEE GOODLY ROAD FAGAN, MINNESOTA r •.P all. 41cs FINAL PLANNED DEVELOPMENT -M r OVERALL PHOTOMETRIC PLAN Od= 015-3.M 0 . . ..................... 9z %-'KlW�'ltWLWi' v::. 7 -mg CENTRAL PARK COMMONS 1111121 PILOT KNOB ROAD & YANKEE DOODLE ROAD CAGAN, MINNESOTA r Amp, ecsm Awagag== 4PA GUY FINAL PLANNED DEVELOPMENT p PHOTOMETRIC PLAN v::. CATALOG NO. TYPE NO. JOB NAME Architectural LED Wall Sconce Catalog Number. Example: LP32T LP 3 S�RiES �O�OR LP- WW White Ar�hrte%tu2ral Stz� P- Bronze LED Wall 32- Hi -Lumen Sconce ' LEDs t 12' 9,2• 9 Horizontal Footcandles Delivered Lumens = 5,840 2.5Mounting Height =18.00 Ft Maximum Calculated Value = 2.28 Fc W.43"' Q.43"' 01- DISIGNUGHT CONSORTIUM ® 2013 Koninklljke Philips Electronics N.V. All rights reserved. Specifications are subjectto change wrthout notice. www.philips.com/luminalres 05/13 0 WEIVED SEP 3 0,204, � E i SPECIFICATIONS • Provides safety and security in residential and commercial applications in locations such as entrances, over garages, wall signs and locattions along perimeters and pathways. • Requires only 71 system vatts for envirunmently friendly operation. Thirty-two high -output LED's offer lumen maintenance: L� 54,000 his at 40° C ambient • Patented Philips LED Optical System Individually controls the placement of light in the target area. • Type III distribution with shielded optics collects and redirects light to optimize performance. • 4000K neutral colortemperature delivers ma)amum light with high efficiency. • Functions in environments m th eratures that range from 37 C to 40°C • Housing constructed of heavy die cast aluminum, integral heat sink • Corrosion resistant Duraplex II polyester powder coated finish available in white, bronze and titanium • Glass lens is fully sealed to keep out water insects and dust • Electronic Class 1 LED driver accepts 120-277v, 50/60Hz Input (constant current) • Integral cast aluminum heat sink ensures cool operation. • Complete with integral splice chamber. • Bulk -in bubble level for accuracy. • Universal mounting plate with hook and lock mounting„ • Optional field installed PCB1 photocontrol for automatic all night lighting, • 5,840 delivered lumens IES p �Type III 4 f 73 • Efficacy, 82 LPW • ETL tested suitable for wet location • 5 year limited warranty* Design Lights Consortium@ qualified rf'7;7�t1+.�ltil�li T4 10 The patented Lumark Crosstourr" LED Wall Pack Series of luminaries provides an architectural style with super bright, energy efficient LEDs. The low -profile, rugged die-cast aluminum construction, universal back box, stainless steel hardware along with a sealed and gasketed optical compartment make the Crosstour Impervious to contaminants. The Croastour wall luminaire is ideal forwall/surface, Inverted mount for fagade/canopy illumination, post/bollard, site lighting, floodlight and low level pathway illumination including stairs. Typical applications include building entrances, multi -use facilities, apartment buildings, institutions, schools, stairways and loading docks test. , SPECIFICATION FEATURES construction Slim, lowprofile LED design with rugged one-piece, die-cast aluminum hinged removable door and back box. Matching housing styles incorporate both a small and large design. The small housing Is available In 7W and 18W. The large housing is available in the 26W model. Patent pending secure lock hinge feature allows for safe and easy tool -less electrical connections with the supplied push -in connectors. Back box includes three (3) half-inch, NPT threaded conduit entry points. The universal back box supports both the small and large forms and mounts to standard 3-1/2" to 4" round and octagonal, 4" square, single gang and masonry junction boxes. Keyhole gasket allows for adaptation to junction box or wall. External fin design extracts heat from the fixture surface. One- piece silicone gasket seals door and back box. Minimum 5" wide pole for site lighting application. Not recommended for car wash applications. Optical Silicone sealed optical LED chamber incorporates a custom engineered mirrored anodized reflector providing high -efficiency illumination. Optical assembly Includes impact -resistant tempered glass and meets IESNA requirements for full cutoff compliance. Solid state LED Crosstour luminaries are thermally optimized with five (5) lumen packages In cool 5000K or neutral warm 3500K LED color temperature (CCT). Electrical LED driver is mounted to the die-cast housing for optimal heat sinking. LED thermal management system incorporates both conduction and natural convection to transfer heat rapidly away from the LED source. 7W models operate In -40°C to 40°C [-40°F to 104°Fl. 18W and 26W models operate in -40°C to 40°C [-40°F to 104°Fl. High ambient 50"C models available. Crosstour luminaires maintain greater than 90% of initial —7W&low t-7W&18W 5-3/4' [146mm) 3.5/8" 192mm1 28W 26W a -SM" 1168mm] 4" 1102mm) ESCUTCHEON PLATES light output after 72,000 hours of operation. Three (3) half-inch NPT threaded conduit entry points allow for thru-branch wiring. Back box is an authorized electrical wiring compartment. integral LED electronic driver incorporates surge protection. 120-277V 50/601-1z or 347V 6OHz models. Finish Crosstour is protected with a Super durable TGIC carbon bronze or summit white polyester powder coat paint. Super durable TOIC powder coat paint finishes withstand extreme climate conditions while providing optimal color and gloss retention of the Installed life. Warranty Five-year warranty. I 17.1/2" [445mm] I 'n MOq......1 FMT Pi DECEIVED SEP 3 0 1015 Powedng9uslneasWurldvtde "www.designlights.org XTOR CROSSTOUR LED anommommomm APPLICATIONS: WALL/SURFACE POST / BOLLARD LOW LEVEL FLOODLIGHT INVERTED SITE LIGHTING DLC 111i t. CERTIFICATION DATA UIJcUL Wet Location Listed LM70 / LM80 Compliant ROHS Compliant ADA Compliant NOM Compliant Models IP66Ingnmad Protection Rated 'title 24 Compliant DeeignUghts Consortium® Ouallfied" TECHNICAL DATA 40'C Maximum Ambient Temperature External Supply Wiring 90"C Minimum EPA Effective Projected Area (Sq. R.): XTORIA/XTOR2A=0.34 XTOR3A=0A5 SHIPPING DATA: Approximate Net Weight: 3.7 — 5.25 lbs. [1.7 -- 2.4 kgs.] TD514013EN 2015.05-29 11:34:51 The Galleon"m LED luminaire delivers exceptional performance In a highly scalable, low -profile design. Patented, high-efficlency AccuLED Optics" system provides uniform and energy conscious Illumination to walkways, parking lots, roadways, building areas and security lighting appllcations. IP66 rated. SPECIFICATION FEATURES Construction Extruded aluminum driver enclosure thermally isolated from Light Squares for optimal thermal performance. Heavy -wall, die- cast aluminum end caps enclose housing and die-cast aluminum beat sinks. A unique, patent pending interlocking housing and heat sink provides scalability with superior structural rigidity. 3G vibration tested. Optional tool - less hardware available for ease of entry Into electrical chamber. Housing is IP66 rated. Optics Choice of 16 patented, high - efficiency AccuLED Optics. The optics are precisely designed to shape the distribution maximizing efficiency and application spacing. AccuLED Optics create consistent distributions with the scalability to meet customized application requirements. Offered standard in 4000K (t/- 275K) CCT and minimum 70 CRI. Optional 6000K CCT and 3000K CCT. For the ultimate level of spill fight control, an optional house side shield accessory can be field or factory installed. The DIMENSIONS POLE MOUNT house side shield is designed to seamlessly integrate with the SL2, SL3, SL4 or AFL optics. Electrical LED drivers are mounted to removable tray assembly for ease of maintenance. 120-277V 50/60Hz, 347V BOHz or 480V 60Hz operation. 480V is compatible for use with 480V Wye systems only. Standard with 0-1 OV dimming. Shipped standard with Eaton proprietary circuit module designed to withstand 1OkV oftransient line surge. The Galleon LED luminaire Is suitable for operation in -40°C to 40eC ambient environments. For applications with ambient temperatures exceeding 40°C, specify the HA (High Ambient) option. Light Squares are IP66 rated. Greater than 90% lumen maintenance expected at 60,000 hours. Available in standard 1A drive current and optional 53OmA and 700mA drive currents. Mounting Extruded aluminum arm includes internal bolt gu]des allowing for easy positioning of fixture during assembly. Designed for pole or wall mounting. When mounting two or more luminaires at 901 or 120" apart, the EA extended arm may be required. Refer to the arm mounting requirement table on page 3. Round pole top adapter Included. For wall mounting, specify wall mount bracket option. 313 vibration rated. Finish Housing finished in super durable TG1C polyester powder coat paint, 2.6 mil nominal thickness for superior protection against fade and wear. Heat sink is powder coated black. Standard colors include black, bronze, grey, white, dark platinum and graphite metallic. RAL and custom color matches available. Consult the McGraw -Edison Architectural Colors brochure for the complete selection. Warranty Five-year warranty. 1MI �^ "A" WALL MOUNT DIMENSION DATA Number of LightSquaros "A">llMdth "B" Standard Arm length 'B" Optional Arm Length' Weight with Arm Vbe.) EPA with Arm S (Sq. Ft:} 1-4 15-1/2' (394mm) 7" (178mrn) 10" (254mm) 33 (75.0 kgs.) 0.96 5-6 21-Fi18' (648mm) 7' (178mm) 10` (264mm) 44 (20.0 kgs,) 1.00 7.8 27-5/8" (702mm) 7' (178—) 13" 030mm) 64 (24.5 kgs.) 1.07 11-10 33-314" (857mm) 7" (178mm) 7F 16' (40$m )7 03 (26.6 kgs.) 1 1.12 MYrEa:1 Extended arm option may be required when mounting two or more fbdures par pate at ga" or 1206, aoter to mm mounting requ'.rament table. 2EPA aslculated with options[arm length. SEP npq� �.D CL Luft PoNdng BuskW MikWee •tn m.dasignlights.org GLEON GALLEON LED 1-10 Light Squares Solid State LED wasmsmommom AREA/SITE LUMINAIRE CERTIFICATION DATA UUcUL wet Location Listed I50 9001 LM791 LM80 Compliant 3G Vibration Rated IP66 Rated Designi-ights Consortium® Qualified" ENERGY DATA Electronic LED Driver 4.9 Power Factor 120%Total Harmonic Distortion 120V -277V 50/60Hz 347V & 480V 60Hz -40'C Min. Temperature 40"C Max. Temperature 50,C Max. Temperature (HA Option) y VI# TD500020EN P'r`o 2015.06.0413:60:33 OPTiC ORIENTATION Side Street Side Horse Side Street Side OLEON GALLEON LED DRILLING PATTERN TYPE "N" 3/4" [49mm] 2" Diameter Hole [51mm1 7/8" [22mm] 1-3/4" [44mm] 12) 9/18" [14mm] Diameter %7 Holes Standard Optics Rotated Left @ 90' [1.901 Optics Rotated Right 0 90' [R901 14 OPTICAL DISTRI@Ll'FIONS AsymmetdcArea Distdbutiona T2 SL2. T3 SU T4FT T4W SLA (Type II) (Type II with Spill Control) (Type Ill) (Type III with Spill Control) (Type W ForwardThrow) (Type IVVJide) (Type IV with Spill Control) C D Asymmetric Roadway Distributions Symmettrtc Distributians RW T2R T3R SING SMtl SWQ (RectangularWideType 1) (Type 11 Roadway) (Type III Roedwayj (TypeV Square Narrow) (TypeV Square Medium) (TypeV Square Wide) f---� F -h (7-� L -J L�j ��D Spaciatiaad Distributions AFL SILL SLR (Automotive Frontline) (90' Spill Light Eliminator Lett) (90' Spill Light Eliminator Right) Configuration 90 -Apart 120 -Apart GLEON-AE-01 7' Amt (Standard) 7' Arm (Standani) GLEON-AE-M 7' Ann 7' Arm (Standard) (Standard) GLEON-AE-D3 7' Arra (Standard) 7' Arm (Standard) GLEON-AE-04 7" Ann 7' Amt (Standard) (Standard) GLEON-AE-05 10' Extended Arm 7" Arm (Required) (Standard) GLEON-AE-00 10' Extended Arm 7" Arm (Requirad) (Standard) GLEON-AE-07 13'ExtendodArm 13"Extended Arm (Required) (Raqulrard GLEON-AE-08 13' Extended Arm 13' Extended Arm (Required) (Raqulred) GLEON-AE-09 16' Exterided Arm 10" Extended Ann (Required) (Required) GLEpN•AE-10 10' Extended Ann 16' Extended Arm (Required) (RequiracQ 2 @ 180' Triplet 4@90' Tripla' ��r— ter• 1t I SQL trr ig! NOtESA hound polas are 3 0120'. Square poles ara 348 991.2 Round polsa are3 0901, 2 @ 120• _ Eaton 1121 Highway 74 South ('{� `�) �j �` ryfl'j ^;. Peachbas Ctgt GA 30209 Speci9cat!onsand } RECEIVED I Y Li J � O LU 1 P: 77"WA890 dimensions subject to 1-0500020EN Ppuemg8017128aWadAM wwmeaton.com/iighdng dhangewithout notice. 2015-08-0413:58:33 7 c r R C rT r 7q HARVALA NONE w v 2$171 SrOsUckFiwy. 'SIAM Warren, 448 69 P.:15861 V"105 I F: ISM 1745706 12 WWW4)oneruWnxluresirLe.com XXX'WX A WNf+ � 0;»3` m A r+ yya O w �ziEn a i X _ En v INDUCED VIBRATIONS C41MM A FATIGUE PROBLEM. NO MEiMOD WS YET BM FOUND FOR PREDICRNG DF5TRUCrM LMMNG POLE VIBRATION, THESE OMOMONS ARE UNIQUE AND CANNOT BE GUARANTEED AQWST AND ARE THE RE POWABUM OFA LOCAL SITE ENGMEER j'MEI Centra! Park Commons c SHEFT.I OF 1 _ n 2$171 SrOsUckFiwy. 'SIAM Warren, 448 69 P.:15861 V"105 I F: ISM 1745706 12 WWW4)oneruWnxluresirLe.com 'WOW" INDUCED VIBRATIONS C41MM A FATIGUE PROBLEM. NO MEiMOD WS YET BM FOUND FOR PREDICRNG DF5TRUCrM LMMNG POLE VIBRATION, THESE OMOMONS ARE UNIQUE AND CANNOT BE GUARANTEED AQWST AND ARE THE RE POWABUM OFA LOCAL SITE ENGMEER j'MEI Centra! Park Commons c SHEFT.I OF 1 _ n 110YAMMI[21110j, The Galleons' LED lumina€re delivers exceptional performance in a highly scalable, low -profile design. Patented, high-efficiericy Accul-ED OpticsT6' system provides uniform and energy conscious illumination to walkways, parking lots, roadways, building areas and security lighting applications. IP66 rated. SPECIFICATION FEATURES Construction Extruded aluminum driver enclosure thermally isolated from Light Squares for optimal thermal performance. Heavy -wall, die- cast aluminum end caps enclose housing and die-cast aluminum heat sinks. A unique, patent pending Interlocking housing and heat sink provides scalability with superior structural rigidity. 3G vibration tested. Optional tool - less hardware available for ease of entry into electrical chamber. Housing is IP66 rated. Optics Choice of 16 patented, high - efficiency AccuLED Optics. The optics are precisely designed to shape the distribution maximizing efficiency and application spacing. AccuLED Optics create consistent distributions with the scalability to meet customized application requirements. Offered standard in 4000K (+1 275K) CCT and minimum 70 CRi. Optional 6000K CCT and 3000K CCT. For the ultimate level of spill light control, an optional house side shield accessory can be field or factory )nsteIled. The DIMENSIONS POLE MOUNT house side shield is designed to seamlesslyintegrate with the SL2, SL3, SL4 or AFL optics. Electrical LED drivers are mounted to removable tray assembly for ease of maintenance. 120-277V 50/601-1z, 947V 60Hz or 480V 60Hz operation. 480V is compatible for use with 400V Wye systems only. Standard with 0-10V dimming. Shipped standard with Eaton proprietary circuit module designed to withstand 10kV of transient line surge. The Galleon LED luminalre Is suitable for operation in -40°C to 40°C ambient environments. For applications with ambient temperatures exceeding 40°C, specify the HA (High Ambient) option. Light Squares are IP66 rated. Greater than 90% lumen maintenance expected at 60,000 hours. Available in standard 1A drive current and Optional 53OmA and 700mA drive currents. Mounting Extruded aluminum arm includes internal bolt guides allowing for easy positioning of fixture during Iy. L, 7119 assembly. Designed for pole or wall mounting. When mounting two or more luminaires at 90e or 120° apart, the EA extended arm may required. Refer to,the arm mounting requirement table on page 3. Round pole top adapter Included. For wall mounting, specify wall mount bracket option. 3G vibration rated. Finish Housing finished in super durable TGIC polyester powder coat paint, 2.5 mil nominal thickness for superior protection against fade and wear. Heat sink is powder coated black. Standard colors include black, bronze, grey, white, dark platinum and graphite metallic. RAL and custom color matches available. Consult the McGraw -Edison Architectural Colors brochure forthe complete selection. Warranty Five-year warranty. DIMENSION DATA Numberef Light Squares "A" Width "B" Standard Aron Length "B" Optional Arm Length t weight withArm (be.) EPA with Arm' (Sq. Ft.) 14 16-1/2' (394mrn) 7' (178mm) 10' (21Amm) 33 (15.0 kgs.) 0.96 6-6 21-5!8' (649mn1) 7' (1 Tamm) 10" (264mm) 44 (20.01Vs.) 1.00 7-8 27.5/8' (702mm) 7' (178mm) 13' D30mm) 64 (24.5 kgs.) 1.07 9.70 33-3/4' (857mr1>) 7' (178mm) 18' (408mm) 1 63 (28,0 kgs.) i 12 NOM;1 Extended arm option may he required when mounting two or more fixtures per pole at 90" or 1201, Refer to arm mounting requirement table, 2 EPA calculated with optional arm ion&. FA V54j ��CEtiiED �C� 3 D ' Pavadng aasbress Rorrdwlda •www.designlights.org GLEON GALLEON LED 1-10 Light Squares Solid State LED AREA/SiTE LUMINAIRE CERTIFICATION DATA UUCUL Wet Location Listed ISD 9001 LM791 LM80 Compliant 313 Vibration Fisted IP66 Rated DesignLights Consortium® Qualified" ENERGY DATA Elactranlc LED Driver >0.9 Power Factor <20°%Total Harmonic Distortion 120V -277V 6016DHz 347V & 480V 80Hz -40°C Min. Temperature 40"C Max. Temperature 60°C Max. Temperature (HA Option) .T! If b")t I, TD50002DEN 0"ane02015-06-0413:56.14 OPTIC ORIENTATION Side Standard I Street Side House Side Optics Rotated Left @ a0° 11.901 Steel side Optics Rotated Right @ 90° IR90I ULMMIM UALLPUN LCU DRILLING PATTERN TYPE 'IN" 314" [19mm] 2" Diameter Hole [51 mm] 718" [22mm) 2"F I44mml (2) 9/15' [14mm] Diameter -'� Holes OPTICAL DISTRIBUTIONS Asymmatdcnvon Distributions T2 SL2 T3 SL3 T4FT T4W6 L4 (Type Il) (Type II with Spill Control) (Type III) (Type III wlth Spill Control) (Type (V ForwardThrow) (Type IV Wide) (Type IV whh Spill Control) .................................... .........- ..._._._.__......__.........__.......................... ......._..._................_._.............__..........._............__.... Asymmetric Roadway Dlahthutions Symmortrie Distributions RW T2R T3R ONO 6MO 5WO (RectangulerWideType 1) (Type 11 Roadway) (Type Ill Roadway) (Type V Square Narrow) (Type V Square Medium) (1ypeV Square Wide) LJ f3L Specialized DisLAtItu ions AFL SILL SLR (Automotive Frontline) (90" Spill Light Eliminator Left) (90" Spill Light Eliminator Right) C-3— MOUNTING REQUIREMENTS Gbrrfigurallon WApart 120 Apart 4 @ 901 2 @ 180" 7!tr� �fcl:�iel� IIS'ir1 TTiplet Triplex �r`t t�tl N010:1 Round poles sreS 0120°. Square poles ars 3 0901.2 Pmnd poles are S 0 90°. 2 (+P 120' Eaton „21Hghway74South i RECEIVED SEP 3 0 20s '� ._:_ Nachtree City. CSA 80280 Specifications end R 7704664000 dimensions sub)eot to. TD500020EN www.eaton.rwr 0hting chnege without notice. 2015.06-0413:56:33 GLSON-AE-01 7" Arm 7' Amt (Standard) (Standard) GLEAN -AE -02 ?'Arm 7' Arm (Slandard) (Standard) GLEON-AE-03 7.A= 7' Arm (Standard) (Standard) Gi_EON AE -04 7' Arm (Standard) 7' Arm (Standard) GLEON-AE-05 10" Extended Arm 7• Arm (Required) (Standard) GLEON-AE-05 10° Exiandad Amt 7" Arm (Requhed) (Standard) GLEON-AE-07 13' Extended Ann 13' Extended Arm (Required) (Requl" 6LEON-AE-08 13' Extended Arm 13' Extended Arm MegJmd) (Required) GLEAN -AE -M 16' Extended Arm 16' Extended Amt (Required) (Required) GLEONAE-10 16' Extended Atm 16' Extended Arm (Requited) (Required} 2 @ 180" 7!tr� �fcl:�iel� IIS'ir1 TTiplet Triplex �r`t t�tl N010:1 Round poles sreS 0120°. Square poles ars 3 0901.2 Pmnd poles are S 0 90°. 2 (+P 120' Eaton „21Hghway74South i RECEIVED SEP 3 0 20s '� ._:_ Nachtree City. CSA 80280 Specifications end R 7704664000 dimensions sub)eot to. TD500020EN www.eaton.rwr 0hting chnege without notice. 2015.06-0413:56:33 C r rT C rr F r C j _A z 0 X ©o 0 q am 23111 Groesbeck Hwy. wcMn, W409 now F: (586} 114 ns i F. (5861 7745106 IN WWW.geneFaMiuefuE�in .M ,bw INDUCED VIBRATIONS CAUSING A FATIGUE PROBLEM. NO METHOD HAS YET BEEN FOUND FOR PREOICTMG DESTRUCFIVE LIGHTING POLE VIBRATION. THESE CONDITIONS ARE UNIQUE AND CANNOT Ew GUARkWEEP AGAINST, AND ARE THE RESPONSIBILITY OF A LOCAL SITE ENGINEER. ITME` Central Park Commons CATALOG: TVae LL pole DWG NO: CPS-1-fn07-qS-13K-D4ISM: C `SHETTI OF DRAWN: M. HARVALA CHEQCED REVISION: DATE; r- i+ APPROVED: QUOTE: � S,O.# nre. Cf'lll F am 23111 Groesbeck Hwy. wcMn, W409 now F: (586} 114 ns i F. (5861 7745106 IN WWW.geneFaMiuefuE�in .M ,bw INDUCED VIBRATIONS CAUSING A FATIGUE PROBLEM. NO METHOD HAS YET BEEN FOUND FOR PREOICTMG DESTRUCFIVE LIGHTING POLE VIBRATION. THESE CONDITIONS ARE UNIQUE AND CANNOT Ew GUARkWEEP AGAINST, AND ARE THE RESPONSIBILITY OF A LOCAL SITE ENGINEER. ITME` Central Park Commons CATALOG: TVae LL pole DWG NO: CPS-1-fn07-qS-13K-D4ISM: C `SHETTI OF oLOM oaba CC OE! aaaa Dvvzz xxx fiWNF+ out e+ ;477 �F+1m I Z ZCCC o00:]=1X7 �C -i >CC y A w 0 � 0 0 a am 23111 Groesbeck Hwy. wcMn, W409 now F: (586} 114 ns i F. (5861 7745106 IN WWW.geneFaMiuefuE�in .M ,bw INDUCED VIBRATIONS CAUSING A FATIGUE PROBLEM. NO METHOD HAS YET BEEN FOUND FOR PREOICTMG DESTRUCFIVE LIGHTING POLE VIBRATION. THESE CONDITIONS ARE UNIQUE AND CANNOT Ew GUARkWEEP AGAINST, AND ARE THE RESPONSIBILITY OF A LOCAL SITE ENGINEER. ITME` Central Park Commons CATALOG: TVae LL pole DWG NO: CPS-1-fn07-qS-13K-D4ISM: C `SHETTI OF DESCRIPTION The GAR/GAT/GLC Generation Series LED is a marriage of traditional shapes and contemporary styling. Its superior photometrics offer excellent illuminatlori end uniformity for many of today's applications. its styling blends well in many settings historic districts, downtown streetscapes, roadways, residential neighborhoods, as well as city parks and educational campuses. The Generation Series LED sets a new standard for decorative post top luminaires. SPECIFICATION FEATURES Construction HOUSING: Heavy-duty cast aluminum housing and removable door. A single quarter turn fastener on the removable door provides tool -less access to wiring compartment. CAGE ASSEMBLIES: Cage assembly uprights and medallions are manufactured of heavy-duty castaluminum and mounted to the exterior of the base housing via four stainless steel fasteners. Cage rings constructed of extruded aluminum and finished to match housing. TOPS AND FINIALS: Choose from multiple spun aluminum or acrylic tops and cast aluminum finials for customized fixture style. All solid tops are made of heavy-duty spun aluminum. TWiSTLOCK GLOBE: The optional twistiock assembly offers ease of maintenance through instant access to both the LED and wiring compartment by twisting the top refractor assembly and lifting it from the mating lock plate. DIMENSIONS Optical REFRACTIVE GLOBE: High efficiency refractive optical systems are precisely designed utilizing a combination of refractive and reflective prisms. Available In Type IiI or Type V distributions. Lighting grade acrylic ensures long lasting optical clarity and resistance to discoloration. Electrical 120-277V 50/60Hz operation. 10kV /10kA common- and differential mode surge protection standard. Thermal management transfers heat rapidly away from the LED source for optimal efficiency and light output. Ambient operating temperature from -40°C to 40°C. Standard three -position tunnel type compression terminal block. GAT (Architectural Base) " V -- Y. dc�i:�E.:1Pya Mounting Base casting slipfits over a standard 3" O.D. tenon and secured via four stainless steel alien head fasteners. 3G vibration tested. Finish Cast and spun components finished in a five -stage premium TGIC polyester powder coat paint, 2.5 mil nominal thickness for superior protection against fade and wear. Consult the McGraw - Edison Architectural Color brochure for a complete selection of standard colors Including black, bronze, grey, white, dark platinum, graphite metallic and hartford green. RAL and custom color matches available. Warranty Five-year warranty. This look /o the decorative cage. GLC (Classical Base) chis base. Cooper Lighting by ETQ I RECEIVED SEP 3 01015 OARMAWGILC GENERATION SERIES LED LED DECORATIVE POST TOP LUMINAIRE EPA Effective Pro)eated Area: (Sq. Ft.) 2.1 SHIPPING DATA AppraAmate Net weight: 50 lbs. (23 kgs.) q®'Sp Iflt>YJa ADH141707 enter° 2014-07-1413;24:38 comrioURATIONS � CAGE TYPE TOP TYPE FINIAL TYPE budow 4a �Ju Architectural Acorn Nostalgic Classical (GfowTop) (SpunTop / Top Access) ma lu }y�lyj Modern (SpunTop) Modern Architectural (SpunTop /Top Access) Modern Victorian (GiowTop) T ) Victorian A:chfteatural Classical i (SpunTop) Nostalgic Sampte Number. GAR-O80-LED-El-3-CXA-SK LUMEN TABLE LUMEN MAINTENANCE Correlated YM -21 Lumen Theoretical L70 Totes Luminaire DistributionColor Temperature Cage 'type Top TWO Lumens Wattage 240,000 (Wr) >82% 210,000 (Full Brightness) (Nominal) Type III 4000K None Glow 11,060 99W Type III 4000K None Solid 8,467 99W Typo Ill 4000K Any Glow 7,778 99W Type III 4000K Any Solid' 5,778 99W Type 4000K None Glow 10,571 99W TypeV 4000K None Solid 9,365 99W Type V 4000K Any Glow 7,537 99W Type V 4DOOK Any Solid 6,087 99W LUMEN MAINTENANCE Product Family LED Series Amblent YM -21 Lumen Theoretical L70 Temperature Maintenance (Flours) LaqSolld E1 lectronic (36,000 Hours) A=Architectural 151C >93% 240,000 25°C >82% 210,000 40°C >89% 117,000 Product Family LED Series Lamp Type Voltage Refractor Type Top Type Cage Type Finial Type Color t =GAR- Base 080-1-0 080 Series LaqSolld E1 lectronic =Type 111 A corn A=Architectural =Architectural AP --Grey GAT=Architactural Base State Light 120.277V} ype V C=Cleaelcel C=Ciassical M odern =Bronze GLO�L:lassmui Anne Emitting M,Modern M=Modern = ostalgic BK Black Diodes V=Viotorian XRone V=Victorlan _Dark Platinum N=Nostalgic X=None GN=Hartford Green (Top Acceae) GM=Graphlta Metallic R=Archltectnrsl WN=White (lop Access) Options (Add as Suffix) Accessories (Girder Separately) A=Twlsilock Refractor MA1252=10kV Surge Module Replacement B=Decorative Brass Banding GLR-080-0=080 Series LED Series LED Replacement Module with 120-277V Universal Driver G= -Gold Cage and Finial GLR4UW-E1.2L--080 Series LED Series LLD Replacement Module with 120-277V Universal Driver and Si -Level Switching Capable D=Downlight Reflector GLn M'0 -Fa W.r9 f?C^ Serle,; L7n.Swias LED Replacement Module with 120-277V Universal Drivarand Street Side/ House Side Switching P=Polycarbonste Refractor Capable R=NEMA Photocontrol Receptacle HIA=50°C High Ambient Temperature Rating 21,=Two Circuits SH=Streat Side/ Nouse Side Switching NOTES: 1.Oawfinleh adore avalWk, hclu*g a Jul foie of RAL color matchae. Oomit your Eatorib Cooper Lkpft baohem repmenlathsJor mae hformauan. 2 when brass bvx" is chosen,fnlal fnisbsd In gold. 2. Not available WAh caga. RECEIVED SEP 3 4105 Eaton Fawns Caepor Lighting Business • Yry� 1000 Eaton Boulevard 1121 Highway 74 South or�� r ! i ■g Cieveland, OH 44122 Peachtree City, GA 30269 Speoilioations and uniNd Sietes P: 770ARS-4W0 - dmenaions subject to by F.Tsig Eaton.com wvnaompediglNng.Dom change withoutnotica. ADH141707 2014-07-1413:24:38 ti m g� DRAWN: M. HARVALA 14flagulb s rwwuw� w�r»rwrcam n�vuvuum�iiiunsIml uvaa: JeVVLN ® INDU,VMATIONS CAUSING AFATIGUE PROBLEM. NO METHOD HAS M BEEN FOUND POR ° CHECKED PREDICTING DESTRUCRVE LIGHTING POIEVDIRATION, THESE CONDMONS.ARE UNIQUE AND REVJSION: DATE: 29171 Gtombeckh". CANNOT BE GUARANIEEDAGAVGT, AND ARE THE RESPONSIBRLM OF A LOCAL SIZE ENGINEER. J+ wMen,IA 4639 TIE: )77 APPROVED: MM N:( ,"1051F:(SM)77457W Central Park Commons QUOTE: M Www.QBnwd*uc U ednc.CORi CATALOG: IMpe MM pole S.O.# +LawwrnQ REF: SCALE: NONE DWG NO: CPS -4 -4011 -16 -SK -T3 SIZE: C SHEETS OF1 A a n o The GAR/GAT/GLC Generation Series LED is a marriage of traditional shapes and contemporary styling. its superior photometrics offer excellent illumination and uniformity for many of today's applications. Its styling blends well in many settings— historic districts, downtown streetscapes, roadways, residential neighborhoods, as well as city parks and educational campuses. The Generation Series LED sets a new standard for decorative post top luminaires. SPECIFICATION FEATURES Construction HOUSING: Heavy-duty cast aluminum housing and removable door. A single quarter turn fastener on the removable door provides tool -lass access to wiring compartment. CAGE ASSEMBLIES: Cage assembly uprights and medallions are manufactured of heavy-duty cast aluminum and mounted to the exterior of the base housing via four stainless steel fasteners. Cage rings constructed of extruded aluminum and finished to match housing, TOPS AND FINIALS: Choose from multiple spun aluminum or acrylic tops and cast aluminum finials for customized fixture style. All solid tops are made of heavy-duty spun aluminum. TWISTLOCK GLOBE: The optional twistiock assembly offers ease of maintenance through instant access to both the LED and wiring compartment by twisting the top refractor assembly and lifting it from the mating lock plate. DIMENSIONS optical REFRACTIVE GLOBE: High efficiency refractive optical systems are precisely designed utilizing a combination of refractive and reflective prisms. Available In Type 111 or Type V distributions. Lighting grade acrylic ensures long lasting optical clarity and resistance to discoloration. Electrical 120-277V 50/60Hz operation. 10kV /10kA common- and differential mode surge protection standard. Thermal management transfers heat rapidly away from the LED source for optimal efficiency and light output. Ambient operating temperature from -40'C to 40°C. Standard three -position tunnel type compression terminal block. GAT (Amhnectural Base) N enorgy Duh . Mounting Base casting slipfits over a standard 3" O.D. tenon and secured via four stainless steel alien head fasteners. 3G vibration tested. Finish Cast and spun components finished in a five -stage premium TGIC polyester powder coat paint, 2.5 mil nominal thickness for superior protection against fade and wear. Consult the McGraw - Edison Architectural Color brochure for a complete selection of standard colors including black, bronze, grey, white, dark platinum, graphite metallic and hartford green. RAL and custom color matches available, Warranty Five-year warranty. This look w/o the decorative cage. GLC (Classical Base) chis base. I RECEIVED SEP 3 0 2015 f1l AT GENERATiON SERIES LED LED DECORATIVE POST TOP LUMINAIRE EPA Effective Projected Area: (Sq. Ft.) 2.1 SHIPPING DATA Approximate Net Weight: 60 lbs. (23 kgs,) ave lbill ADH141707 °savor*° 2014-07-1413:24:38 CONPIGUHATILINS 1I�vv fq CAGE TYPE TOP TYPE FINIAL TYPE Architectural Acorn Nostalgic (GlwTop) (S unTpT pAccess) � Modern /� (SpunTop) !� Modern Architectural (Spun Top/ Top Access) Jl7�n/'(SIJ, Modem Victorian (GlowTop) Victorian r iteetural Classical A (SpunTo 7 P Nostalgic ORDERING IiYFOFiMATItIN Samole Number, GAR-080-LED-EI-3-CXA-BK yNt�ryNYlyL4 vcrvonrti tvtr O.M.. — LUMEN MAINTENANCE Correlated TM -21 Lumen Theoretical L70 Total Luminaire Distribution Color Cage TOP Lumens Wattega 240,000 Temperature Type Type (pull Brightness} (Nominal) 117,000 (CCT) ype V assieal C=Classical REM, M odarn BZ=Bronze Type III 4000K None Glow 111060 99W Type []I 4000K None Solid 8,487 99W Type Ill 4000K Any Glow 7,776 99W Type III 4000K Any Solid 5,779 99W Type V 4000K None Glow 10,571 99W Type V 4000K None Solid 9,365 99W ZypeV 4000K Any Glow 7,537 99W Type V 4000K Any Scl!d 6,087 99W LUMEN MAINTENANCE Product Family Ambient TM -21 Lumen Theoretical L70 Temperature Maintenance (Hours) Color' (36,000 Hours) 080 LED 80 Series 151C >93% 240,000 25'C >92% 210,000 40'C >89% 117,000 Product Family LED Series Lamp Type Voltage Refractor Type Top Type Cage Type Finial Type Color' GAR- corn Base 080 LED 80 Series LED Solid E1 iectronic -Type 111 core A=Architectural = rchitecturel AP --Gray GAT --Architectural Base State Light 120-277V) ype V assieal C=Classical REM, M odarn BZ=Bronze GId�Clanical Base Emitting dern M=Modern - ostalgie BK Black Diodes VW10torian F-14 ona V=Victorian -Dark Platinum N=Nostalgic X=Nona GNWartford Green (Top Access) GM=Graphite Metallic R Architectual WH=White (Top Access) Options (Add as Suffix) Accessories (Order Separately) A=Twistlock Rafractor MA12622=10kV Surge Module Replacement 13=Decorative Brass Banding;' GLR-0811-E1=080 Series LED Series LED Replacement Modula with 120.277V Universal Ddver G=Gold Cage and Finial G1.11 -080 -EI -21.480 Series LED Series LED Replacement Module with 120-277V Universal Driverand Bi -Level Switching Capable D=DownlightReflector GLR-080-E1-SH=080 Serine LED Series LED Replacement Module with 120-277V Universal Driver and Street Side House Side Switching P=Polycarbonate Refractor Capable R=NEMA Pholocontrol Receptacle HA=50'C High Ambient Temperature Rating 2L --Two Circuits SH --Street Side I House Side Switching (NOTES: 1. Other 8nldi tetra evaihb!e, holtift a lull line of RAL color niatc as. Consult your Eaton's Cooper Uditng buses representative for more htomation, 2. Vmm brass bandy Is chosen, Tidal ihlsh� In gold, S. Not avdleble with cage. t RECEIVED SEP 3 01015 Eaton Eeton'a Cooper I.Ighdng SuArim Cooap a° *®Linp 1080 Paton Boulevard 1121 Highway 74 South pe a Cleveland, OH 44122 Peachtree City, GA SM60 Spedficetions and United States P: 770-4864800 dimensions subject to ADH141707 by F.TM Eaton,com owwcooparlightfng,ean change without mice. 2014-07-1413:24:38 c. 71, e Salo! +� O r L' XOMNM 4� rn cm ��rm' •• � � my O �0 2�,�-tl, 6l Cwt Got" lx'•v_�i! j . t X ox O :413. 00 42 . �� 2 rn J ICEIVED 5EP 3.0 7015 RE DRAWNW.HARVALA 2/18/2015 1 SOME GEOGRAPHICAL AREAS HAVE SPECIAL WIND CONDITIONS THAT CAN CREATE WIND :INDUCED VIBRATIONS CAUSING AFATIGUE PROBLEM. NO METHOD. HAS YEF BEEN FOUND FOR aHECKED PREDICM DrGMUCTIVE UWnING POLE VIBRATION. THESE:mNDMONS ARE umQU9AND REVISION: DATE: 23171 G=SB ed Hv+y' CANNOT BE GUARANTEED AGMV,, AND ARE THE RESPONSMLM OF A LOCAL SM ENMNEER. } Wwen, W 48HP TmE: APPROVED: SIA1=P;(M6a"4410iIF:JWJ77+Vo6 Central Park Commons QU[j•IE: w www4pMOtshucchxsgncWll CATALOG: Type MM2 pole Twin F O a SCALE: NONE P:ua DWG:Not CPS -4 -4011 -16 -8K -T3 SIVE: 'C - Ir -1 OF 1 Central Park Commons Type MM2 twin arm Description The DR05 Series brackets feature a strong yet lightweight design for ease of installation. The series can accommodate a wide variety of fixtures. The two light bracket can be used on poles with a 3" OD shaft. instaitaUon The crossarm will slip fit a 3" OD post top tenon and attach with two rows of 511611 dia. set screws. Set screws will be cone pointed and stainless steel. Crossarm and wall bracket are equipped with 311 O.D. tenons for luminaire mounting. The wall bracket is constructed of corrosion resistant cast aluminum (A319 Alloy). It has a nominal 3" OD tenon for luminaire mounting, and four holes in the back plate for mounting to the wall. (Wall mounting hardware is not included, due to the wide variety of backing materials. Customer should determine the appropriate anchoring hardware based on the wall material.) Finish The bracket will be finished with a premium quality thermoset polyester powdercoat for a durable finish. Standard solid colors are: OHN - Green CLB - Classic Bronze BLK - Satin Black (Ordering Guide Premium finishes are: GTO - Granite Green ATC - Antique Copper WHT- White Part Number—, 2BRO5 - BILK E Finish RECEIVED SEP 3 0 2015 11 :1 4BRO5 I Slip fits 3" OD tenon F3"1 U) F- L) W 1-- U fx 14 o wi 0 0 N EXH I BIT G 1 N U Q!�U LU Z w Q d4 3: z U� z w yz ¢ w U z Qa O �U ¢ tn 02 U d t� z� za w LU z Q bz Fa LU U -z w ¢� aN ¢ V)zw U j� ~b c7' z� O z U z W LIJCL W� W ¢ I— o= v)J nJ Lu h z ¢ cOw O"u uiU U~ U ® uj 5U Qa e a� w O 0O~ ®O o X00 U) F- L) W 1-- U fx 14 o wi 0 0 N m m=12291ft CL B M 9 C6 ae CD C, 11, EG o L.0 uj CL LLJ A. as cs z LL, r 4w r" �R. W II Q LLJ M r W ZC9 J L7d LJALU V �� wSS4 aS mC'2 S.Q ® tr F- VLL Q OU 4 CL KE U w Q W tz N cr ca h U C) N I m L3 0 Cl) Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA O. Northern Natural Gas Co. Easement Encroachment Agreement Project 1206 — Central Maintenance Facility Expansion Action To Be Considered: Approve an Easement Encroachment Agreement with the Northern Natural Gas Company for Project 1206 (Central Maintenance Facility Expansion) and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Project 1206 provides for the expansion and renovation of the City's Central Maintenance Facility (3501 Coachman Point), on Coachman Road, south of Yankee Doodle Road, as approved in the City's Five Year Capital Improvement Plan (2016- 2020) ➢ The City of Eagan owns the site of the Central Maintenance Facility. However, an easement across said property was granted to Northern Natural Gas Company (NNGC) prior to the City's acquisition of the property. ➢ On July 28, 1983, the City Council executed a Modification and Amendment of Easement Grant limiting the area of NNGC's easement upon the City's parcel, but requiring NNGC approval for any construction activity upon the remnant easement. ➢ Due to minor revisions to the Central Maintenance Facility expansion, associated construction activity is now required within the NNGC easement. ➢ An agreement between the City of Eagan and the NNGC has been prepared providing for the construction of the proposed improvements within said easement. ➢ City Public Works staff and the City Attorney have reviewed this agreement and found it to be acceptable and in order for favorable Council action. Attachments: (1) CO -1 NNG Easement Encroachment Agreement Drafted by/Return to: Northern Natural Gas Company, 1120 Centre Pointe Drive, Suite 400, Mendota Heights, MN 55120, Attn: Tony Stucchi File No. 15-073 Line & Tract No. MNM 80801-11 ENCROACHMENT AGREEMENT This instrument made and entered into this day of , 20_, by and between NORTHERN NATURAL GAS COMPANY, a Delaware corporation, (hereinafter referred to as "Northern"), with principal offices at 1111 South 103rd Street, Omaha, Nebraska 68124-1000, and the CITY OF EAGAN, (hereinafter referred to as "Owner" whether one or more). WITNESSETH THAT: WHEREAS, Northern is the holder of an easement granted by Martha DesLauriers, a widow, on the 16th day of June, 1941, covering the following described premises in Dakota County, Minnesota: The East Half (El/2) the East Half (E1/2) of the Southwest Quarter (SWI/4), Section 9, Township 27 North, Range 23 West and the East Half (El/2) of the Northwest Quarter (NW1/4), Section 16, Township 27 North, Range 23 West; and which easement was recorded the 30th day of October, 1941, in Book 48 of Miscellaneous at Page431 in the office of the Register of Deeds for Dakota County, Minnesota, and defined to a 66 -foot wide strip with Modification and Amendment of Easement Grant executed the 28th day of July, 1983, and recorded the 15t day of September, 1983, as Document No. 632965 in the Office of the County Recorder for Dakota County, Minnesota (hereinafter referred to as "Easement"); and WHEREAS, pursuant to the authority contained in said Easement, Northern has constructed and currently operates and maintains an 12 -inch pipeline MNM80801 along with the right to install additional facilities from time to time (hereinafter referred to as "Pipeline Facilities"), across and through the above described premises; and WHEREAS, Owner is the present owner of the following described real property, with Pipeline Facilities situated upon the following described land in Carver County, Minnesota (hereinafter referred to as the "Owned Premises"): The West 500.0 feet of the North 1742.4 feet of the East Half of the Northwest Quarter of Section 16, Township 27 North, Range 23 West, Dakota County, Minnesota containing 20.0 acres. Subject to Yankee Doodle Road, also subject to an easement for road purposes over the East 30 feet of the North 900 feet thereof, also subject to an easement to the Northern Natural Gas Company. Together with an easement for road purposes over the East 30 feet of the West 530.0 feet of the North 900.0 feet of the East Half of the Northwest Quarter of Section 16, Township 27 North Range 23 West; and WHEREAS, Owner plans to construct a chain link fence with a gate, storm water management feature, concrete pad, block retaining wall, asphalt parking, concrete curb, and concrete stairs (hereinafter referred to as "Encroachment") upon and within a portion of the confines of Northern's Easement as depicted on Exhibit "A", with this written consent; and WHEREAS, Owner has been advised by Northern that Northern is a natural gas transmission company and that Northern operates a high pressure underground natural gas pipeline through the Owned Premises; and WHEREAS, Owner has requested permission from Northern to maintain, use, and enjoy the Encroachment upon a portion of Northern's Easement and in close proximity to Northern's Pipeline Facilities; and WHEREAS, Northern is willing to grant such permission upon the terms and conditions set forth as follows. NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions hereinafter set forth, the parties hereto agree as follows: 1. Northern hereby grants permission to Owner to maintain, operate and use upon the Owned Premises and in close proximity to Northern's Pipeline Facilities, the said Encroachment, subject to the following conditions: A. That Owner assumes all risks for damages, injuries, or loss to either property or persons, which may be incurred by Owner or its respective agents, invitees, or licensees present on or in the vicinity of the Easement and in any way associated with said Encroachment. B. That the permission granted herein is limited exclusively to the proposed Encroachment within Northern's Easement. Owner shall not alter the grade or permit such alteration anywhere on the land upon which Northern has reserved its easement rights, without the prior express written consent of Northern. C. That Owner shall at all times conduct all its activities on said Easement in such a manner as not to interfere with or impede the operation of Northern's Pipeline Facilities and activities in any manner whatsoever. -2- D. That Owner shall not plant any trees or shrubs within the confines of Northern's Easement without the prior express written consent of Northern. E. That Owner agrees that the Encroachment shall be constructed according to the requirements and restrictions set forth on Exhibit "B" attached hereto. 2. Owner agrees to indemnify, protect, and hold Northern, its parent, affiliates, subsidiaries, and their directors, officers, employees, representatives, and agents harmless from and against any and all actions or causes of action, claims, demands, liabilities, loss, damage, injury, suit, proceeding, judgment, cost, or expense of whatever kind or nature, including but not limited to reasonable attorneys' fees, arising from or as a result of any incident, act, action, cause of action, negligence, transaction or omission of Owner in connection with, or incidental to the construction, operation, maintenance, or use of the said Encroachment within, upon or in the vicinity of the Easement Area, or from the operation, maintenance, use or presence of Northern's Pipeline Facilities upon or in the vicinity of the Encroachment except where such loss, cost, liability, or expense was proximately caused by the negligence of Northern or its employees. It is understood and agreed by the parties that under this Agreement, Owner shall be jointly and severally liable. Said indemnification shall not be deemed a waiver of Owner's tort limits under Chapter 466. 3. Owner agrees that protection of Northern's Pipeline Facilities will be maintained at all times. 4. Should Northern need to remove any of Owner's said Encroachment within its Easement in order to construct, maintain, operate, repair, remove, or resize Northern's existing or additional Pipeline Facilities, Owner or its respective heirs, successors, and assigns shall pay the cost of removing and replacing or reinstalling said Encroachment. In addition, all repair and maintenance work performed by Northern on its existing or additional Pipeline Facilities located on the Owned Premises shall be performed in a reasonable workmanlike manner and Northern shall restore the surface and grade of the Owned Premises where the work is performed, but shall not be liable for loss, damage, or replacement to Owner's said Encroachment or any associated equipment and facilities that exist within the Easement, and in this regard, Owner hereby releases Northern, its employees, agents, officers, and directors from any and all liability for any such loss or damage. 5. The Parties hereto understand that this Agreement in no way constitutes a waiver by Northern of its rights to enjoy its Easement unencumbered by the construction of said Encroachment within Northern's Easement. 6. It is expressly agreed to by and between the parties hereto that if Owner is in violation of any terms or conditions set forth in this Agreement, Northern, at its option, may terminate this Agreement upon ten (10) days' notice to the Owner. In the event of such termination, Owner shall immediately remove any and all of said Encroachment which may be situated on the Easement, or if Owner fails to remove any and all of said Encroachment, Northern may, at its option, remove said Encroachment at the expense of Owner and without any liability whatsoever. It is further agreed that the failure by Northern to exercise such option as to any such violation shall not constitute a waiver of Northern's future right to exercise such option as to the same or any future violation. -3- 3. The provisions of the Easement, and all rights, powers, privileges, and duties, obligations, and liabilities created thereby, remain in full force and effect and are not affected hereby except to the extent and in the manner set forth above. 4. Owner agrees to indemnify, defend and hold Northern, its parent and affiliated companies, and the directors, officers and employees of any such corporate entities harmless from and against any liability, damage, claims, loss, cause of action, suit, proceeding, judgment, cost (including the cost or expense of environmental response, removal or remediation activities), fees or expense, including reasonable attorney's fees arising from: (1) non- compliance with any laws, regulations and orders applicable to the ownership or the operation and maintenance of the said Encroachment on the Owned Premises described herein, and (2) any incidents, acts, releases, negligence, transactions or omissions, or conditions on or affecting the Easement that would (i) contribute to or constitute a violation of any local, state or federal environmental rule, regulation, law or judicial order, (ii) result, in whole or in part, in any requirement to clean up or otherwise remedy or remediate a condition, (iii) give rise to any lien, liability, injunction, order, restriction, claim, expense, damage, fine or penalty, or (iv) adversely affect human health or the environment at or near the Easement. Said indemnification is limited to available insurance coverage and shall not be deemed a waiver of Owner's tort limits under Chapter 466. 5. TO THE FULLEST EXTENT PERMITTED BY LAW, EACH OF THE PARTIES HERETO WAIVES ANY RIGHT IT MAY HAVE TO A TRIAL BY JURY IN RESPECT OF LITIGATION DIRECTLY OR INDIRECTLY ARISING OUT OF, UNDER OR IN CONNECTION WITH THIS AGREEMENT. EACH PARTY FURTHER WAIVES ANY RIGHT TO CONSOLIDATE ANY ACTION IN WHICH A JURY TRIAL HAS BEEN WAIVED WITH ANY OTHER ACTION IN WHICH A JURY TRIAL CANNOT BE OR HAS NOT BEEN WAIVED, AND AGREES ANY SUCH ACTIONS MAY NOT IN ANY EVENT BE CONSOLIDATED TOGETHER. This instrument and the covenants and agreements herein contained shall extend to and be binding upon the heirs, executors, administrators, successors, and assigns of the parties and the benefits of this Agreement shall run with the land. IN WITNESS WHEREOF, the parties have executed this instrument the day and year first above written. "NORTHERN" "OWNER" NORTHERN NATURAL GAS COMPANY CITY OF EAGAN LI -A Joseph A Jessen Mike Maguire Title: Agent and Attorney -in -Fact Title: Mayor KIM Christina M. Scipioni Title: Clerk STATE OF NEBRASKA) )SS COUNTY OF DOUGLAS) The foregoing instrument was acknowledged before me, a Notary Public, this day of , 20, by Joseph A. Jessen, Agent and Attorney -in -Fact, for Northern Natural Gas Company, a Delaware corporation, on behalf of the corporation. (S E A L) Notary Public My Commission Expires STATE OF MINNESOTA ) )SS COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 20_5 by Mike Maguire and Christina M. Scipioni, the Mayor and Clerk of the City of Eagan, a Minnesota municipal corporation, on behalf of the municipal corporation. (S EAL) -5- Notary Public My Commission Expires Exhibit A (PLY 1 of 3 Pfl a Exhibit A (Piz 3 of 3 i - j j ,Y J .._ o o go • a o Izl zaz y lz , - �" 1 / � 0 oLLm zwo zl� w 0 oLLm zwo zl� w Exhibit B (Pg 1 of 2) 4orthern Natural Gas A BERKSHIRE HATHAWAY ENOGY COMPANY To: City of Eagan From: Northern Natural Gas Subject: Maintenance Facility Improvements, Eagan, MN Date: 1/14/2016 EATS# 55540 Northern Natural Gas (NNG) engineering has reviewed the preliminary site plan provided by the City of Eagan, Minnesota for the proposed maintenance facility improvements. The city's plan consists of a new fence, additional paved parking, a bio -filtration feature and three hydrants with a 4 -inch water line. The fence in the design will cross the NNG pipeline. NNG has a 66 -foot -wide strip easement in the area that is centered on the pipeline. The proposed development will encroach upon an NNG high pressure natural gas main line, the 12 -inch -diameter MNM80801 from Minn TBS to Eagan TBS 1 (M464A) in Section 16, Township 27N, Range 23W of Dakota County, Minnesota, near pipeline milepost 2.40. Engineering Notes • New Fencing: NNG engineering approves of the proposed fencing and the access gate. The encroachment guidelines below list the standard recommendations for fences that cross NNG facilities. It should be noted that all fence posts should be offset at least five feet from NNG pipelines. Additionally, it is recommended that all fencing that runs parallel to NNG facilities maintain at least a 20 foot offset. • Test Stand for Concrete Pad/Bio-Filtration System: To ensure there are no corrosion concerns at the pipe that will be covered by the concrete pad and in close proximity to the bio -filtration system, NNG engineering and field operations recommend the installation of a test stand and reference electrode near the pipe. This will require excavation prior to the construction of the concrete pad. NNG will furnish and install the test station, but will require a safe excavation from the City of Eagan to access the pipeline. Encroachment Guidelines • An NNG representative shall be present at all times when excavation work is being performed within 25 feet of NNG's pipeline. This requirement is per NNG operating procedure OP 80.102, "Damage Prevention Program." The contractor shall provide NNG a Minnesota utility one call ticket with 48 hour notice prior to excavating in the area. • Mechanical excavation is allowed up to 24 inches from the NNG pipeline. Hand excavation or hydrovac excavation is required when excavating 24 inches or closer to NNG's pipeline. • Permanent Structures: Any enclosed structure or building permanent in nature regardless of purpose may not be installed inside the NNG easement and should be installed a minimum of 35 feet from NNG facilities. • Foreign Utilities: All foreign utilities (water, gas, sanitary, sewer, oil, communication, etc.) must cross NNG's pipelines at or near a right angle with a required minimum of 12 inches of separation. It is preferred that foreign utilities cross under NNG's pipeline where reasonable. Foreign utilities running parallel to NNG facilities must be placed a recommended minimum offset of 30 feet from NNG facilities. • Appurtenances: All above grade appurtenances shall not interfere with ground patrols or leak surveys. All light poles, manholes, signs, trees, shrubs, etc. must be a recommended offset distance of 30 feet from NNG facilities. Exhibit B (Pg 2 of 2) • Fence Posts: New residential, commercial and industrial fences may not cross pipelines. Fences running parallel to NNG facilities have a minimum recommended offset of 20 feet. o Agricultural fences may cross pipelines provided they cross as close to right angles as practical. Fencing posts shall not be installed within five feet of any NNG pipeline. The first fence post on either side of the pipeline shall be set in a hand dug hole. NNG's right on ingress and egress must be maintained at all times via a nearby 12 foot gate. • Grade Modifications: Earthwork and other grade modification must maintain a minimum of 36 inches of cover (or existing cover if less than 36 inches) over NNG's pipeline after construction in all locations. Grading modifications shall not be designed to impound water above NNG facilities. • Parking Lot and Pavement: NNG recommends a designated 15 -feet -wide "green belt" space to accommodate future leak tests. If concrete or asphalt surfaces will extend within the proposed "green belt" space for more than 100 feet over NNG's pipeline, NNG requires automatic sealing testing ports (cast iron valve boxes or approved equivalent) be installed in the proposed parking lot to accommodate regular leak detection surveys by NNG field operations personnel. Testing ports are to be installed 1-2 feet off the centerline of the pipe with a maximum distance of 100 feet between testing ports. • Road Crossings: All road crossings must cross the NNG pipeline at or near a right angle and maintain a minimum of four feet of cover over the pipeline within the roadway and road ditches. Roads running parallel to NNG's facilities must be outside the easement and offset a recommended distance of 25 feet from NNG facilities. • Heavy Vehicle Crossings: NNG engineering requests vehicle specifications for all construction equipment that will be anticipated to cross NNG facilities. NNG engineering shall recommend appropriate crossing protection methods per site if required. Potential crossing protection methods include: additional dirt cover, use of timber/steel plate matting, temporary bridge structures or pipeline reinforcement as required. • Any damages or modifications to NNG's facilities shall be repaired or modified at the expense of the encroaching party. An estimate can be provided by NNG for any modifications or repairs as required. NNG requires that the builder meet the aforementioned encroachment conditions to ensure pipeline integrity and safety during and after construction. NNG Engineering will continue to review any revised construction plans and new proposals as they are developed. Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA P. Metropolitan Council Grant Water Efficiency Action To Be Considered: Approve a Clean Water Fund Grant Agreement with the Metropolitan Council and authorize the Mayor and City Clerk to execute all related documents. FACTS: ➢ In the 2015 Legislative Session, the Minnesota Legislature appropriated $500,000 to the Met Council from the Legacy Amendment's Clean Water Fund for State fiscal years 2016 and 2017, for the purpose of establishing a water demand reduction grant program to encourage implementation of water demand reduction measures in cities within the Minneapolis/St. Paul metropolitan area. ➢ Municipal water suppliers were invited to apply for grant funds that would give their residents an incentive to use water more efficiently. The Public Works Department (Utilities Division) successfully submitted a $50,000 grant proposal to provide $100 rebates for the purchase of new Energy Star front loading washing machines for Eagan residents. The grant would provide up to 625 rebates. ➢ The grant will provide 75% of the proposed program cost; the City must provide the remaining 25% or a maximum of $12,500 (Utility Fund — 9376). ➢ Studies have indicated that the use of Energy Star front loading washing machines provide significantly greater water savings than comparable home improvements, such as high efficiency toilets or shower heads. These washers use 1/2 the water of a top loading washer and can save over $100 per year in energy costs. ➢ Rebates would need to be used for the replacement of an existing washing machine. New construction and new developments are not eligible. Met Council funds are for rebates only; consulting and city staff time is not eligible. Accordingly, grant funds for the proposed rebate program do not cover 100% of the program cost. The Clean Water, Land and Legacy Amendment logo and the Metropolitan Council logo must be displayed on all program advertising. ➢ The Agreement was prepared by the Metropolitan Council in accordance with the requirements of the 2015 Minnesota Legislature in Clean Water Funds for FY 2015- 2016 and has been reviewed by the City Attorney's office and Public Works staff and found to be in order for favorable Council action. ATTACHMENTS (1) CP -1 Clean Water Fund Grant Agreement No. SG -04420 METROPOLITAN COUNCIL CLEAN WATER FUND GRANT AGREEMENT NO. SG -04420 This Clean Water fund Grant Agreement ("Grant Agreement") is entered into this [date of signature by both parties] between the Metropolitan Council, a public corporation and political subdivision of the State of Minnesota ("Met Council") and the City of Eagan, a municipal corporation ("Grantee"). RECITALS 1. The Minnesota Legislature, by Minnesota Session Laws 2015, 1' Special Session, chapter 2, article 2, section 9, appropriated to the Met Council funds from the Legacy Amendment's Clean Water Fund ("Clean Water Fund" or "clean water fund") for State fiscal years 2016 and 2017, for the purpose of establishing a water demand reduction grant program to encourage implementation of water demand reduction measures in municipalities in the Minneapolis — St. Paul metropolitan area. 2. The Met Council is authorized by Minnesota Statutes sections 473.129, subdivision 4 and 473.504, subdivision 5 to apply for and use grants from the State for any Metropolitan Council purpose and may dispose of the money in accordance with the terms of the appropriation. 3. The Grantee is authorized to receive grants from the Clean Water Fund to protect, enhance and restore water quality in lakes, rivers and streams, to protect groundwater from degradation and protect drinking water sources by encouraging implementation of water demand reduction measures by municipalities in the Minneapolis — St. Paul metropolitan area to ensure reliability and protection of drinking water supplies. 4. On Seplgmber 23, 2015, Met Council authorized the granting of portions of the appropriation to the Grantees participating in the grant program, the portion for Grantee defined ahead in this Agreement as "Grantee Program." 5. The Grantee represents that it is duly qualified and agrees to perform all services described in this Grant Agreement to the reasonable satisfaction of the Met Council. GRANT AGREEMENT 1. Term of Grant Agreement. 1.1. Effective Date. The effective date of this Grant Agreement is the date stated above on which the Grant Agreement has been duly executed by both parties. 1.2. Grant Activity Period. The first day of the month following the Effective Date through and including the expiration date. 1.3. Expiration Date. Upon satisfactory fulfillment of obligations, but in no event later than June 30, 2017. ' 1.4. Survival of Terms. The following clauses survive the expiration, termination or cancellation of this Grant Agreement; 9. Liability and Insurance; 10. Audits; 11. Government Data Practices; 13. Data Availability; 14. Governing Law, Jurisdiction and Venues; 16. Data Disclosure; 18. Future Eligibility. 2. Duties, Representations and Warranties of Grantee and Use of Grant Funds. 2.1. The Grantee agrees to conduct, administer and complete in a satisfactory manner the program ("Grantee Program") which is described in Grantee's application to Met Council for assistance under the Met Council's Clean Water Fund grant program, which application is incorporated into this Grant Agreement as Exhibit A, and in accordance with the terms and conditions of this Grant Agreement. Specifically, the Grantee agrees to perform the "Grantee Program" in accordance with a specific timeline, all as described in Exhibit B of this Grant Agreement and to undertake the financial responsibilities described in Exhibit B to this Grant Agreement. The Grantee has the responsibility for and obligation to complete the "Grantee Program" as described in Exhibit B. The Met Council makes no representation or warranties with respect to the success and effectiveness of the "Grantee Program". The Met Council acknowledges that "Grantee Program "work may be limited to soliciting participation by its residents and businesses in the "Grantee Program" and requires additional work by the Grantee only to the extent that residents and businesses choose to participate in the "Grantee Program", all as described in the Grantee's application attached as Exhibit A. The Grant Funds must be entirely passed through and can only be used for authorized rebates or grants for qualifying activities. 2.2. 'Grantee Representations and Warranties. The Grantee further covenants with and represents and warrants to Met Council, as follows: A. It has the legal authority to enter into, execute and deliver this Grant Agreement and all documents referred to herein, has taken all actions necessary to its execution and delivery of such documents and has provided to Met Council a copy of the resolution by its governing body which authorizes Grantee to enter into this Agreement, to undertake the Clean Water Fund Grant Program, including the Grantee financial responsibilities as shown in Exhibit B and which also designates an authorized representative for the Grantee Program who is authorized to provide certifications required in this Grant Agreement and submit pay claims for reimbursement of Grantee Program costs. B. It has legal authority to conduct and administer the Grantee Program and use the Grant Funds for the purpose or purposes described in this Agreement. C. This Grant Agreement and all other documents referred to herein are the legal, valid and binding obligations of the Grantee enforceable against the Grantee in accordance with their respective terms. D. It will comply with all of the terms, conditions, provisions, covenants, requirements, and warranties in this Agreement, and all other documents referred to herein. E. It will comply with all of the provisions and requirements contained in and imposed by the Clean Water Funding legislation and appropriations from Clean Water Fund legislation, except as explicitly stated in this Grant Agreement that compliance will be handled by the Council. F. It has made no material false statement or misstatement of fact in connection with the Grant Funds, and all of the information it has submitted or will submit to the Council relating to the Grant Funds or the disbursement of any of the Grant Funds is and will be true and correct. It agrees that all representations contained in its application for the Clean Water Fund Grant are material representations of fact upon which the Council relied in awarding this Grant and are incorporated into this Agreement by reference. 2 G. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota, and there are no material actions, suits, or proceedings pending, or to its knowledge threatened, before any judicial body or governmental authority against or affecting it and is not in default with respect to any order, writ, injunction, decree, or demand of any court or any governmental authority which would impair its ability to enter into this Grant Agreement or any document referred to herein, or to perform any of the acts required of it in such documents. H. Neither the execution and delivery of this Grant Agreement or any document referred to herein nor compliance with any of the terms, conditions, requirements, or provisions contained in any of such documents is prevented by, is a breach of, or will result in a breach of, any term, condition, or provision of any agreement or document to which it is now a party or by which it is bound. I. The Grantee Program will not violate any applicable zoning or use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record relating thereto. J. The Grantee Program will be conducted in full compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or other political subdivisions having jurisdiction over the Grantee Program. K. It will comply with the financial responsibility requirements contained in Exhibit B. L. It shall furnish such satisfactory evidence regarding the representations described herein as may be required and.requested by the .Viet Council. 3. Time. Grantee must comply with all time requirements described in this Grant Agreement. In the performance of this Grant Agreement, time is of the essence. 4. Eligible Costs. Eligible costs are those costs incurred by parties within the jurisdiction of the Grantee only for 75% of rebate or grant payments as defined in Exhibit B. The Grantee shall not be reimbursed for non - eligible costs. Any cost not defined as an eligible cost or not included in the Grant Grantee Program or approved in writing by the Council is a non -eligible cost. . Consideration d P—ay-imust. 5.1 Consideration. The Met Council will reimburse Grantee for eligible costs performed by the Grantee during the Grant Period in an amount as specified in this agreement. The fMet Council shall bear no responsibility for any cost overruns that may be incurred by the Grantee or sub -recipients of any tier in the performance of the Grantee Program. The initial Grant amount to Grantee under this Grant Agreement is $50,000.00. The Grantee may be eligible to receive additional Grant amounts or an adjustment in Grant amount in accordance with the procedure set forth in the Grant Amendment Forth attached hereto and made a part hereof as Exhibit C. Upon signature by both Grantee and Met Council on Exhibit C this Grant is amended by the amount of increase or decrease approved by Met Council in Exhibit(s) C. 5.2. Advance. The Met Council will make no advance of the Grant Amount to Grantee. The disbursement of the Grant Amount shall be in the form of reimbursement for eligible costs as provided ahead in this Section 5. 3 5.3. Payment. To obtain payment under this Grant Agreement, the Grantee shall submit a Reimbursement Request/Progress Report on forms provided by the Met Council, and shall submit electronically scanned copies of receipts to verify the cost of eligible devices reported for each reporting period. Reimbursement Request/Progress Reports must be submitted quarterly after this grant agreement has been executed, even if there have been no eligible costs to report and for which to seek reimbursement. The Grantee shall describe its compliance with its the financial requirements and work completed and specific addresses where work was undertaken in connection with the grant and shall provide sufficient documentation of grant eligible expenditures and such other information as the Met Council's staff reasonably requests. The Met Council will promptly pay the Grantee after the Grantee presents to the Met Council a Reimbursement Request/Progress Report and scanned copies of all receipts verifying the cost for all eligible devices reported and the Met Council's Authorized Representative accepts the invoiced services. 6. Conditions of Payment. 6.1. The Grantee must certify to the Council that work at each site for which payment is requested is done, that Grantee has received receipts for such work, that the work was not performed in violation of federal, Met Council, or local law or regulation and that Grantee has issued the appropriate permits for the work completed in the Grantee Program. 6.2. Conditions Precedent to Any Reimbursement Request. The obligation of the Met Council to make reimbursement payments hereunder shall be subject to the following conditions precedent: A. The Met Council shall have received a Reimbursement Request/Progress Report for such amount of funds being requested, and electronically scanned copies of receipts verifying the cost for all eligible devices for that reporting period B. The Met Council shall have received evidence upon request, and in form and substance acceptable to the Met Council, that (i) the Grantee has legal authority to and has taken all actions necessary to enter into this Agreement and (ii) this Agreement is binding on and enforceable against the Grantee. C. The Met Council shall have received evidence upon request, and in form and substance acceptable to the Met Council, that all applicable and required building permits, other permits, bonds and licenses necessary for each site included in the Grantee Program including, where applicable, operation of the site, have been paid for, issued and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date and that each site under the Grantee Program is active and serving an occupied building. D. No Event of Default under this Grant Agreement or event which would constitute an Event of Default but for the requirement that notice be given or that a period of grace or time elapse shall have occurred and be continuing. E. The Grantee has supplied to the Met Council all other items that the Met Council may reasonably require to assure good fiscal oversight of state's funding through the Clean Water Fund. 7. Authorized Representative. The Met Council's Authorized Representative is: 4 Name: Brian Davis or successor Title: Senior Engineer Mailing Address: 390 North Robert Street St. Paul, MN 55101 Phone: (651) 602-1519 E -Mail Address: brian.davis@,metc.state.mn.us or his successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the Met Council's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is: Name: Russ Matthys, Public Works Director Mailing Address: 3830 Pilot Knob Road„ Eagan, MN 55122 Phone: 651-675-5215 E -Mail Address: jeaton@cityofeagan.com If the Grantee's Authorized Representative changes at any time during this Grant Agreement, the Grantee must immediately notify the Met Council and within 30 days provide a new City resolution (if such resolution is necessary) specifying the new Representative. 8. Assignment, Amendments, Waiver, and Grant contract Complete. 8.1 - Assignment. The Grantee may neither assign nor transfer any rights or obligations under this Grant Agreement without the prior consent of the Met Council and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Grant Agreement, or their successors in office. 8.2 Amendments. Any amendment to this Grant Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Grant Agreement, or their successors, or their delegate in office. 8.3 Waiver. If the Met Council fails to enforce any provision of this Grant Agreement, that failure does not waive the provision or its right to enforce it. 8.4 Grant Contract Complete. This Grant Agreement contains all negotiations and agreements between the Met Council and the Grantee. No other understanding regarding this Grant Agreement, whether written or oral, may be used to bind either party. 9. Liability and Insurance. 9.1 Liability. The Grantee and the Met Council agree that they will be responsible for their own acts and the results thereof to the extent authorized' -by law, and they shall not be responsible for the acts of the other party and the results thereof. The liability of the Met Council is governed by the provisions contained in Minn. Stat. Chapter 466 as it may be amended, modified or replaced from time to time. The liability of the Grantee is governed by the provisions contained in such Chapter 466. 9.2 Relationship of the Parties. Nothing contained in this Grant Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners or a joint venture 5 between the Grantee and the Met Council, nor shall the Grantee be considered or deemed to be an agent, representative, or employee of the Met Council in the performance of this Grant Agreement, or the Grantee Program. The Grantee represents that it has already or will secure or cause to be secured all personnel required for the performance of this Grant Agreement and the Grantee Program. All personnel of the Grantee or other persons while engaging in the performance of this Grant Agreement the Grantee Program shall not have any contractual relationship with the Met Council related to the work of the Grantee Program and shall not be considered employees of the Met Council. In addition, all claims that may arise on behalf of said personnel or other persons out of employment or alleged employment including, but not limited to, claims under the Workers' Compensation Act of the State of Minnesota, claims of discrimination against the Grantee, its officers, agents, contractors, or employees shall in no way be the responsibility of the Met Council. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the Met Council, including but not limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits. 10. Audits. Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this grant contract are subject to examination by the Met Council and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the termination date of this Grant Agreement. 11. Government Data Practices. The Grantee and Met Council must comply with the :Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, as it applies to all data provided by the Met Council under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this Grant Agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the Met Council. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the Met Council. 12. Workers' Compensation. The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered Met Council employees: Any claims that may arise under the Minnesota Workers Compensation Act on behalf of these employees. and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the Met Council's obligation or responsibility. 13. Data Availability. To the extent and as requested by the Council, Grantee agrees to comply with Minn. Stat. § 114D.50, subd. 5 requirements for data collected by the Grantee Programs funded with money from the Clean Water Fund that have value for planning and management of natural resources, emergency preparedness and infrastructure investments, including but not limited to the requirement that to the extent practicable, summary data and results of Grantee Programs funded with money from the Clean Water Fund should be readily accessible on the internet and identified as a Clean Water Fund Grantee Program. The Council will put overall summary information on the internet and will encourage the Grantee put its city 51 information on the web. Grantee understands and agrees that Council may list its name and summary information on the internet or in any other Grantor reporting. 14. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice -of -law provisions, governs this Grant Agreement. Venue for all legal ,proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 15. Termination. The Met Council may cancel this Grant Agreement at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment for services prequalified and satisfactorily performed before the termination notice. 16. Data Disclosure. Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the Met Council, to federal and state tax agencies and Met Council personnel involved in the payment of Met Council obligations. Grantee will require compliance with this Section 16 by Grantee's subrecipient of Grant funds and shall submit evidence of such compliance to Met Council as requested. 17. Notices. In addition to any notice required under applicable law to be given in another manner, any notices required hereunder must be in writing and shall be sufficient if personally served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address of the party to whom it is directed. Such business address -shall be that address specified below or such different address as may hereafter be specified, by either party by written notice to the other: To the Grantee at: City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Attention: Russ Matthys To the Met Council at: Metropolitan Council 390 Robert Street North St. Paul, MN 55101 Attention: Regional Administrator With copy to: MCES General Manager Metropolitan Council Environmental Services 390 Robert Street North St. Paul, MN 55101 7 MCES Finance Director Metropolitan Council Environmental Services 390 Robert Street North St. Paul, MN 55101 18. Miscellaneous. 18.1 'Report to Legislature. As provided in Minn. Stat. § 3.195, the Met Council must submit a report on the expenditure and use of money appropriated under the Clean Water Fund to the legislature by January 15 of each year. The report must detail the outcomes in terms of additional use of Clean Water Fund resources, user satisfaction surveys, and other appropriate outcomes. The grantee agrees to provide to the Met Council by January 1 of each year a report on any user satisfaction surveys it has related to this Grantee Program, and other appropriate outcomes of the Grantee Program as prescribed in Section 18.3 of this Agreement. 18.2 Supplement. The funds granted under this agreement are to supplement and shall not substitute for traditional sources of funding. Therefore, the Grantee hereby certifies to the Met Council that there was and is no traditional Grantee sources of funding for the City to help fund one- fourth (1/4) of the subject water efficiency rebate or grant work. 18.3 Measureable Outcomes. To the extent and upon request of the Council, Ci-rantee agrees to demonstrate compliance with the following; A Grantee Program or program receiving funding from the Clean Water Fund must meet or exceed the constitutional requirement to protect, enhance, and restore water quality in lakes, rivers and streams and to protect groundwater and drinking water from degradation. A Grantee Program or program receiving funding from the Clean Water Fund must include measurable outcomes, as defined in section 3.303, subdivision 10, and a plan for measuring and evaluating the results. A Grantee Program or program must be consistent with current science and incorporate state-of-the-art technology. All information for funded Grantee Program work, including the proposed measurable outcomes, must be made available for publication on the Web site required under section 3.303, subdivision 10, as soon as practicable and forwarded to the Met Council and the Legislative Coordinating Commission under the provisions of Minn. Stat. § 3.303, subd. 10. The Grantee must compile and submit all information for funded Grantee Programs or programs, including the proposed measurable outcomes and all other items required under section 3.303, subdivision 10, to the Met Council and, if requested by the Council, the Legislative Coordinating Commission as soon as practicable or by January 15 of the applicable fiscal year, whichever comes first. 18.4 Minn. Stat. § 16B.98. Grants funded by the Clean Water Fund must be implemented according to section 16B.98 and must account for all expenditures. 18.5 Benefit to Minnesota Waters. Money from the Clean Water Fund may only be spent on Grantee Programs that benefit Minnesota waters. 18.6 Website. If the Grantee has information on its website about the water efficiency grant program pursuant to Minn. Stat. § 114D.50, the Grantee shall, when practicable, prominently display ; on the Grantee's Website home page the Legacy logo required under Laws 2009, chapter 172, article 5, section 10, as amended by Laws 2010, chapter 361, article 3, section 5, accompanied by the phrase "Click here for more information." When a person clicks on the Legacy logo image, the Web site must direct the person to a Web page that includes both the contact information that a person 8 may use to obtain additional information, as well as a link to the Council's and Legislative Coordinating Commission Website required under section 3.303, subdivision 10. 18.7 Future Eligibility. Future eligibility for money from the Clean Water Fund is contingent upon the Grantee satisfying all application requirements related to Council's fulfillment of Minn. Stat. § 114D.50 as well as any additional requirements contained in 2013 Session Laws chapter 137, article 2, section 9. 18.8 Data Availability. Data collected by the Grantee Programs, if any, .funded with money from the Clean Water Fund that have value for planning and management of natural resources, emergency preparedness, and infrastructure investments must conform to the enterprise information architecture developed by the Office of MN.IT Services. Spatial data must conform to geographic information system guidelines and standards outlined in that architecture and adopted by the Minnesota Geographic Data Clearinghouse at the Minnesota Geospatial Information Office. A description of these data that adheres to the Office of MN.IT Services geographic metadata standards must be submitted to the Minnesota Geospatial Information Office to be made available online through the clearinghouse and the data must be accessible and free to the public unless made private under chapter 13. To the extent practicable, summary data and results of the Grantee Program funded with money from the clean water fund should be readily accessible on the Internet and identified as a Clean Water Fund Grantee Program. 18.9 Prevailing Wages. The Grantee agrees to comply with all of the applicable provisions contained in chapter 177 of the Minnesota Statutes, and specifically those provisions contained in Minn. Stat. § § 177.41 through 177.43 5, as they may be amended, modified or replaced from time to time with respect to the Grantee Program. By agreeing to this provision, the Grantee is not acknowledging or agreeing that the cited provisions apply to the Grantee Program.. 18.10. E -Verification. The Grantee agrees and acknowledges that it is aware of Governor's Executive Order 08-01 regarding e -verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such order. 18.11 Disability Access. Where appropriate, Grantee of clean water funds, 7n consultation with the Council on Disability and other appropriate governor -appointed disability councils, boards, committees, and commissions, should snake progress toward providing greater access to programs, print publications, and digital media for people with disabilities related to the programs the recipient funds using appropriations made in this agreement. 18.12. General Provisions. (i) Grants. The Grantee shall implement this Grant Agreement according to Minnesota Statutes, section 16B.98, and shall account for all expenditures of funds. (ii) Lawsuit. This Grant shall be canceled to the extent that a court determines that the appropriation unconstitutionally substitutes for a traditional source of funding. (iii) Termination Due to Lack of Funds. Grantee recognizes that Council's obligation to reimburse Grantee for eligible Grantee Program costs is dependent upon Council's receipt of funds from the State of Minnesota appropriated to Council under 2015 Session Laws, I I Special Session, Chapter 2, Article 2, Section 9. Should the State of Minnesota terminate such appropriation or should such funds become unavailable to Council for any reason, Council shall, upon written 9 notice to Grantee of termination or unavailability of such funds, have no further obligations for reimbursement or otherwise under this Grant Agreement. In the event of such written notice to Grantee by Council of termination or unavailability of funds, Grantee has no further obligation to complete the Grantee Program as required by this Grant Agreement. 19. Default and Remedies. 19.1 Defaults. The Grantee's failure to fully comply with all of the provisions contained in this Grant Agreement shall be an event of default hereunder ("Event of Default"). 19.2. Remedies. Upon an event of default, the Met Council may exercise any one or more of the following remedies: a. Refrain from disbursing the Grant; b. Demand that all or any portion of the Grant already disbursed be repaid to it, and upon such demand the Grantee shall repay such amount to the Met Council. C. Enforce any additional remedies the Met Council may have at law or in equity. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives on or as of the date first above written. METROPOLITAN COUNCIL By: Regional Administrator, successor,or delegatee Date: 10 IN LTIM-91 01 MY OF EAGAN Dr. W7 7T By: A, �-" � affim= MOM Om RIM, MUT-M V VI I 11 1 Y77 rig' a1 Aletrapalit an CamuciJ Water Efficiency Grant Appfication Form Project Work Plan and Schedul*' T2sk Descriptiun Respansfhle Estimated Start Date Estimated Caiwp-leflon Persan/Gronp Date Program Details and -City of Eagan. Public IIJ112015 51/2GIB req uirements Works Media Creation City of Eagan February 2016 13012017- OT until Communications rebates are exhausted - Final program numbers & report to ba created as WGIL Media Publication City of Eagan April 2016 6130/2017 - Or until Communications rebates are exhausted Rebate Program Individual RetEfillers I Summer 2016 613012017 - Or until Administration City of Eagan Public, rebates are Works / Prfvate exhausted Consulting Company Grant Fund City of Eagan Public Quarterly starting 6130/2017 Reimbursement Works Surnmer 2016 Requests and compliance.updates. * Municipal utility- may create own p.roject plan and schedule form 13 Metropolitan Council Water Efficiency Grant Application Form Communications to Proper", Owners How will your program be advertised? Newsletter Print Media Email L[ Twitter .Z. Radio -D Television Please provide examples ofproposed newsletter, print media, or email communication Critical Points to Remember • The, applying municipality must be a water supplier • New construction and new developments are not eligible • Fun& are for rebates or grants only-, consulting and city staff time are ineligible • Grant fiords for a municipality's rebate or grant program do not cover 100% of the program cast • The municipality's rebate or grant amount cannot pay for 100% of the eligible activity's cost • Grant recipients must -display the Clean Water, Land and Legacy Amendment logo and the Metropolitan Council logo 14 EXHIBIT B Clean Water Fund Grant Program Overview & Goal, Structure, and Qualified Activities (for reference only; should anything herein be contradicted by the Agreement language, the Agreement terms prevail). Overview The Metropolitan Council (Council) will implement a water efficiency grant program effective September 30, 2015 to June 30, 2017. Grants will be awarded on a competitive basis to municipalities that manage municipal water systems. The Council will provide 75% of the program cost; the municipality must provide the remaining 25%. Grants will be made available in amounts with a minimum of $2,000 and a maximum of $50,000. Grantees will be required to provide estimated water savings achieved through this program for Clean Water Land & Legacy Amendment reporting purposes. Legislative Directive Minnesota 2015 Session Law Ch. 2, Art. 2, Sec. 9: $250,000 the first year and $250,000 the second year are for the water demand reduction grant program to encourage implementation of water demand reduction measures by municipalities in the metropolitan area to ensure the reliability and protection of drinking water supplies. The goal of the water efficiency grant program is to support technical and behavioral changes that improve municipal water use efficiency in the seven -county metropolitan area. Critical Points to Remember The applying municipality must be a water supplier • New construction and new developments are not eligible • Funds are for rebates or grants only; consulting and city staff time are ineligible • Grant funds for a municipality's rebate or grant program do not cover 100% of the program cost • The municipality's rebate or grant amount cannot pay for 100% of the eligible activity's cost • Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the Metropolitan Council logo Grant Program Structure Administration and Funding The water conservation grant program will be administered by the Metropolitan Council Environmental Services (MCES) and will be funded with $500,000 appropriated by the 2015 Minnesota Legislature in Clean Water Funds for FY 2015-2016. Grant applications will be reviewed and ranked by the MCES Water Supply Planning Unit staff. 15 Grants are only for water efficiency programs offering rebates or grants to property owners who are customers of the municipal water supply system and who replace specified water using devices with devices that use substantially less water. Grants will be awarded to municipalities in amounts ranging from $2,000 to $50,000 for providing rebates or grants to property owners. Municipalities will be responsible for the design of their rebate or grant program and its details. Grant payments to the municipality will be for 75% of approved rebate or grant program amounts. The municipality must provide the remaining_ 25% of the program cost. Rebates or grants are eligible for reimbursement on device replacements conducted September 30, 2015 through June 30, 2017. Please note: municipalities may choose the amount of the rebate or grant to apply to any specified water device, up to and including 100% of eligible costs for the device replacements. Eligibility Per legislative language, the grant program is limited to municipalities in the seven -county metropolitan area. Communities eligible per above must apply to participate and, if approved, sign a standard Council grant agreement, before any eligible rebates or grants can be submitted for reimbursement. Agreements shall require that communities: • Sign certification of work done to receive grants. • Retain records, and cooperate with any audit. • Do all communications with property owners and ensure all written communications to property owners include both the Clean Water, Land and Legacy Amendment and the Metropolitan Council's logo. Agree to provide quantitative information for state reporting purposes. Eligible water efficiency measures: ® Toilet replacement with a US EPA WaterSense labeled toilet • Clothes washing machine replacement with an Energy Star qualified clothes washing machine ® Irrigation system audits by a WaterSense audit -certified professional that result in an irrigation system Controller Replacements with a WaterSense labeled controller, replacement of broken or inefficient sprinkler heads Expenses eligible for rebate are the out-of-pocket cost of the device and its installation only, not to include any owner labor costs. In addition, new construction and new developments are ineligible, as this program is intended as a current infrastructure replacement program. \ Application Process Applicants must be municipal water suppliers. Municipalities will submit MCES supplied application form by November 30, 2015. Required information will include: o the municipality's rebate or grant program design and work plan (Template Provided) o examples or proposed examples of communications to property owners o requested total grant amount o estimated annual amount of water saved by the applying municipality. 16 Metropolitan Council will notify municipalities of grant awards and provide agreements by December 31, 2015. Proposal Selection Criteria Preference will be given to: Municipalities where total per capita water use is greater than 90 gallons per capita per day (gped) or residential per capita water use is greater than 75 gpcd (based on 2013 water data reported to the DNR) Municipalities that are supplied 100% with groundwater Municipalities with identified water supply issues in the Master Water Supply Plan Community Profiles (including location within. the DNR North & East Metro Groundwater Management Area) m Municipalities with a high ratio of peak monthly water use to winter monthly water use (based on 2013 water data reported to the DNR) o The order in which applications are received and until grant funds are completely committed. Utilizing forms provided by MCES, the following information must be reported on a quarterly basis: o Number, type and amount of rebates or grants provided to property owners, along with each property address o Estimated annual gallons of water saved per installation o Municipality matching funds disbursed and encumbered for disbursement o Number of unmet funding requests from property owners Upon review and confirmation of the above information, including electronically scanned copies of receipts verifying the cost of eligible devices reported for that reporting period, MCES will process a grant payment in the amount of 75% of approved total rebates or grants for the reporting period. MCES will provide confirmation of grant balances available upon request and reserves the right to amend grant agreements, in collaboration with grantee municipality, if quarterly reporting indicates rebate or grant programs will not fu11y utilize grant awards within the grant period. Qualified Activities Toilet Replacements hgp://www.epa.gov/WaterSonse/product search.html Residential Clothes Washing Machine Replacements htip://www.gnerg. sy tar. og_y/productfmder/product/certified-clothes-washers/results • Irrigation System Audits that result in Irrigation System Controller Replacements http://www.epa.gov/watersense/outdoor/cert programs.html bgp://ww-"r.epa.gov/WaterSense�/P--r--oduct search.html • Irrigation System Controller Replacements only http:l/www.e�a.gov/WaterSensg/product search.html 17 Reporting and Rebate Example UILS Totals SI'000.00 $250.00 $750.00 3225 18 Water Device Rebate or Total Municipality Eligible Est Annual Property Address Property Type Replaced U Grant per Rebate or Contribution Grant Water Saved device Grant Amount (Goo 2829 Service Rd, 55035 Residential Toilet 2 $50.00 $100.00 $25,00 $75.00 250: Clothes Washer 1 $125.00 $125.00 $31-25 $93.75 325 1658 Rockford Rd, 55034 Residential Toilet 1. $50.00 $50.00 $12.50 $37.50 250 Clothes Washer 1 $125.00 $125.00 $31.25 $9.75 325 Irrigation Control 2 $200.00 W0.00 $100.00 $300.00 1575 52 Pennington Ave, 55035 Commercial Toilet 4 $50.00 $200.00 $50.00 $150,00 500 Totals SI'000.00 $250.00 $750.00 3225 18 Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA Q. 1-35E & Diffley Road (CSAH 30) Traffic Control Signals Agreement — Project 1214 Action To Be Considered: Approve the Joint Powers Agreement with the MN Department of Transportation (MnDOT) and the Dakota County Transportation Department for Project 1214 (1-35E and Diffley Road Traffic Control Signals) within County right-of-way in the City of Eagan and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Approve the agreement between MnDOT, the Dakota County Transportation Department and the City for the removal and installation of two new traffic control signals, including emergency vehicle preemptions and corridor signal interconnection, at 1-35E and Diffley Road (CSAH 30). ➢ The proposed improvements will result in upgraded and coordinated traffic control signals, which can play an important role in easing traffic congestion. The purpose of coordinated traffic control signals is to design a corridor or system wide method to minimize the operational delay of vehicles. The associated benefits include safety enhancement, energy savings, and pollution reduction. ➢ The State, County and City will share project responsibilities, and after deducting other funding per the Dakota County Transportation Plan, will jointly participate in project costs associated with engineering, installation of fiber cable and monitoring equipment, traffic signal revisions, and related activities. ➢ The agreement has been reviewed by the City Attorney and Public Works Department and was found to be similar to other cost participation and cooperative construction agreements with MnDOT and Dakota County, and in order for favorable Council action. Attachments: (1) CQ -1 TrafficControl Signals Agreement MnDOT Contract No: 1001842 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION And DAKOTA COUNTY And EAGAN TRAFFIC CONTROL SIGNAL AGREEMENT State Project Number (S.P.): State Aid Project (S.A.P.): Trunk Highway Number (T.H.): Signal System ID's 1982-172 019-630-016 35E = 390 20534 (West Ramp) System "A" 20533 (East Ramp) System "B" Total County Obligation $208,601.46 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), the County of Dakota acting through its County Board ("County"), and the City of Eagan acting through its City Council ("City"). Recitals 1. The State will remove two (2) existing Traffic Control Signals and install two (2) new Traffic Control Signals including Signing ("Signal System") and on Trunk Highway No. 35E at County State Aid Highway No. 30 (Diffley Road) West Ramps (System "A") and at County State Aid Highway No. 30 (Diffley Road) East Ramps (System "B") according to State -prepared plans, specifications and special provisions designated by the State as State Project No. 1982-172 (T.H. 35E = 390)("Project"); and 2. The State will install two (2) Emergency Vehicle Pre-emption Systems ("EVP Systems") and American Disabilities Act (ADA) related items as part of the new Signal Systems; and 3. The State will install new fiber-optic interconnect (Interconnect) on Trunk Highway No 35E between System "A" and System "B". 4. The State will furnish two (2) signal system control cabinets and controllers ("State Furnished Materials"), according to the Project Plan, to operate the Signal Systems covered under this Agreement; and 5. The County wishes to participate in the Construction Costs, State Furnished Materials ( Lump Sum ), and associated construction engineering; and 6. The City, County, and the State will participate in the power, operation and maintenance of the new Signal Systems, EVP Systems, and Interconnect. 7. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. Agreement 1. Term of Agreement; Survival of Terms; Plans 1.1. Effective slate. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2. 1.2. Expiration date. This Agreement will expire when all obligations have been satisfactorily fulfilled. 1.3. Survival of terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Agreement, SE MnDOT Contract No: 1001842 including, without limitation, the following clauses: 8. Liability; Worker Compensation Claims; 10. State Audits; 11. Government Data Practices; 12. Governing Law; Jurisdiction; Venue; and 14. Force Majeure. The terms and conditions set forth in Article 3. Signal Systems and EVP Systems Power, Operation, and Maintenance will survive the expiration of this Agreement, but may be terminated by another Agreement between the parties. 1.4. Plans, Specifications, Special Provisions. Plans, specifications and special provisions designated by the State as State Project No. 1982-172 (T.H. 35E = 390) are on file in the office of the Commissioner of Transportation at St. Paul, Minnesota, and incorporated into this Agreement by reference. ("Project Plans") 1.5. Exhibits. Preliminary Schedule "I" is on file in the office of the County Engineer and incorporated into this Agreement by reference. 2. Construction by the State 2.1. Contract Award. The State will advertise forbids and award a construction contract to the lowest responsible bidder according to the Project Plans. 2.2. Direction, Supervision and Inspection of Construction. The State will direct and supervise all construction activities performed under the construction contract, and perform all construction engineering and inspection functions in connection with the contract construction. All contract construction will be performed according to the Project Plans. 2.3. Plan Changes, Additional Construction, Etc. A. The State will make changes in the Project Plans and contract construction, which may include City and County participation in construction covered under this Agreement, and will enter into any necessary addenda, change orders and supplemental agreements with the State's contractor that are necessary to cause the contract construction to be performed and completed in a satisfactory manner. The State District Engineer's authorized representative will inform the appropriate City and County officials of any proposed addenda, change orders and supplemental agreements to the construction contract that will affect the City and County participation construction covered under this Agreement. B. The City and County may request additional work or changes to the work in the plans as part of the construction contract. Such request will be made by an exchange of letter(s) with the State. If the State determines that the requested additional work or plan changes are necessary or desirable and can be accommodated without undue disruption to the Project, the State will cause the additional work or plan changes to be made. 2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause the construction contract to be completed in a satisfactory manner. 3. Signal Systems, EVP Systems, and Interconnect - Power, Operation, and Maintenance Power, operation and maintenance responsibilities will be as follows for the new Signal Systems, EVP Systems, and Interconnect on Trunk Highway No. 35E at County State Aid Highway No. 30 (Diffley Road) West Ramps (System "A") and at County State Aid Highway No. 30 (Diffley Road) East Ramps (System "B"). 3.1. City and County Responsibilities A. Power. The County and the City shall jointly be responsible for providing the necessary electrical power including connection fees and monthly power charges of the new Traffic Control Signals, Signal Pole Mounted L.E.D. Luminaires, Interconnect, and EVP Systems. The County will receive the bill for the necessary electrical power including connection fees and the monthly electrical power of the new Traffic Control Signals, Signal Pole Mounted L.E.D. Luminaires, Interconnect, and EVP Systems. The County will invoice the City for 100 percent of the luminaire energy costs and 50 percent of the signal energy costs. -2- MnDOT Contract No: 1001842 B. Minor Signal System Maintenance. The City will at its own cost: i. Maintain the signal pole mounted LED luminaires, including replacing the luminaires when necessary. The LED luminaire must be replaced when it fails or when light levels drop below recommended AASHTO levels for the installation. ii. Provide the State's District Engineer or their designated representative a list of all vehicles with EVP emitter units, if requested by the State. iii. Clean the luminaire mast arm extensions. The County will at its own cost: i. Replace the Signal Systems LED indications. Replacing LED indications consists of replacing each LED indication when it reaches end of life per the MnDOT Traffic Engineering Manual, fails, or no longer meets Institute of Traffic Engineers (ITE) standards for light output. ii. Clean the traffic control signals and cabinets. 3.2 State Responsihilities Major Signal System Maintenance and Operation: i. The State will at its own cost be responsible for all other traffic control signal and signal pole mounted luminaire maintenance not indicated in 3. 1.13 above. ii. As owner, perform Gopher State One Call Locating at Systems "A" and "B", maintain and perform Gopher State One Call Locating for the Interconnect between System "A" and System "B", and be responsible for scheduling future Signal and EVP System replacement and relocation. EVP System Operation: The EVP System will be installed, operated, maintained, and removed according to the following conditions and requirements: i. All maintenance of the EVP Systems must be done by State forces. ii. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when responding to an emergency. iii. Malfunction of the EVP Systems must be reported to the State immediately. iv. In the event the EVP Systems or their components are, in the opinion of the State, being misused or the conditions set forth in Paragraph ii, above are violated, and such misuse or violation continues after the City receives written notice from the State, the State may remove the EVP System(s). Upon removal of the EVP System(s) pursuant to this Paragraph, all of its parts and components become the property of the State. v. All timing of the EVP Systems will be determined by the State. 3.3. Right of Way Access. Each party authorizes the other party to enter upon their respective public right of way to perform the maintenance activities described in this Agreement. 3.4. Related Agreements. This agreement will supersede and terminate the operation and maintenance terms of Agreement No. 82366M, dated October 1, 2002 between the parties, for the traffic control signals on Trunk Highway No. 35E East and West Ramps at County State Aid Highway No. 30 (Diffley Road). -3- MnDOT Contract No: 1001842 4. Basis of City Cost 4.1. SCHEDULE "I". The Preliminary SCHEDULE "I" includes all anticipated County participation construction items, State Furnished Materials lump sum amounts and the construction engineering cost share covered under this Agreement, and is based on engineer's estimated unit prices. 4.2. County Participation Construction. The County will participate in the following at the percentages indicated: 50 Percent will be the County's rate of cost participation for the Construction Costs and State Furnished Materials on at County State Aid Highway No. 30 (Diffley Road) West Ramps (System "A") and at County State Aid Highway No. 30 (Diffley Road) East Ramps (System "B"). 4.3. Construction Engineering Costs. The County will pay a construction engineering charge equal to 8 percent of the total County participation construction covered under this Agreement. 4.4. Plan Changes, Additional Construction, Etc. The County will share in the costs of construction contract addenda, change orders and supplemental agreements that are necessary to complete the County participation construction covered under this Agreement, including any County requested additional work and plan changes. The State reserves the right to invoice the County for the cost of any additional County requested work and plan changes, construction contract addenda, change orders and supplemental agreements, and associated construction engineering before the completion of the contract construction. 5. County Cost and Payment by the County 5.1. County Cost. $208,601.46 is the County's estimated share of the costs of the contract construction, State Furnished Materials and the 8 percent construction engineering cost share as shown in the Preliminary SCHEDULE "I". The Preliminary SCHEDULE "I" was prepared using estimated quantities and unit prices, and may include any credits or lump sum costs. Upon award of the construction contract, the State will prepare a Revised SCHEDULE "I" based on construction contract unit prices, which will replace and supersede the Preliminary SCHEDULE "I" as part of this agreement. 5.2. Conditions of Payment. The County will pay the State the full and complete lump sum amount as shown in the Revised SCHEDULE "I", after the following conditions have been met: A. Execution of this Agreement and transmittal to the County, including a copy of the Revised SCHEDULE "I". B. The County's receipt of a written request from the State for the advancement of fields. 5.3. Acceptance of the County's Cost and Completed Construction. The computation by the State of the amount due from the County will be final, binding and conclusive. Acceptance by the State of the completed contract construction will be final, binding and conclusive upon the County as to the satisfactory completion of the contract construction. 5.4. Final Payment, Additional City Requested Work Upon completion of all contract construction and upon computation of the final amount due the State's contractor, and only if additional work has been requested under Article 2.3.13 of this Agreement, the State will prepare a Final SCHEDULE "I" and submit a copy to the County. The Final SCHEDULE "I" will be based on final quantities of any additional County requested participation construction items and the construction engineering cost share due to additional requested work. The computation by the State of the amount due from the County will be final, binding and conclusive. 6. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. se MnDOT Contract No: 1001842 6.1. The State's Authorized Representative will be: Name/Title: Allan Espinoza, Mn/DOT Metropolitan District Traffic Engineering, (or successor) Address: 1500 County Road B2 West, Roseville, MN 55113 Telephone: (651) 234-7812 Fax: (651) 234-7850 E -Mail: allan.espinoza@state.mn.us 6.2. The County's Authorized Representative will be: Name/Title: Marls Krebsbach, Dakota County Engineer (or successor) Address: 14955 Galaxie Avenue West, Apple Valley, MN 55124-8579 Telephone: (952) 891-7100 Fax: (952) 891-7127 6.3. The City's Authorized Representative will be: Name/Title: Russ Matthys, Eagan Director of Public Works (or successor) Address: 3830 Pilot Knob Road, Eagan, MN 55122 Telephone: (651) 675-5637 E-mail: RMatthys@cityofeagan.com 7. Assignment; Amendments; Waiver; Contract Complete 7.1. Assignment. Neither party may assignor transfer any rights or obligations under this Agreement without the prior consent of the other party and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 7.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 7.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. 7.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State, the County, and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 8. Liability; Worker Compensation Claims 8.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the County and the City. 8.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. 9. Nondiscrimination Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 10. State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the County's and City's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. -5- MnDOT Contract No: 1001842 11. Government Data Practices The City, County, and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by the County, the City or the State. 12. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13. Termination. 13.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties. 13.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the performance of contract construction under the Project. Termination must be by written or fax notice to the County and City. 14. Force Majeure No party will be responsible to the other for a failure to perform under this Agreement (or a delay in performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. (The remainder of this page intentionally left blank) I on MnDOT Contract No: 1001842 CITY OF EAGAN By Mayor Date By Title Date By Title Date DAKOTA COUNTY The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unitas required by applicable charter provisions, resolutions or ordinances. Recommended for Approval: By: (County Engineer) Approved as to form: By: (County Attorney) Approved: By: (Physical Development Director) Date: County Board Resolution No. Date: MnDOT Contract No: 1001842 DEPARTMENT OF TRANSPORTATION Recommended for Approval: By: (District Engineer) Date: Approved: By: (State Design Engineer) Date: COMMISSIONER OF ADMINISTRATION By: (With delegated authority) Date: INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. 5.12 DAKOTA COUNTY RESOLUTION IT IS RESOLVED that Dakota County enter into MnDOT Agreement No. 1001842 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the County to the State of the County's share of the costs of the Traffic Control Signals, EVP, Interconnect, and other associated construction. To provide for the operation, maintenance, and power of the new Traffic Control Signals with Signal Pole Mounted Luminaires, Accessible Pedestrian Signals, Signing, Interconnect, and Emergency Vehicle Pre-emption Systems to be performed on Trunk Highway No. 35E at County State Aid Highway No. 30 (Diffley Road) West Ramps and at County State Aid Highway No. 30 (Diffley Road) East Ramps, within the corporate City limits of Eagan under State Project No. 1982-172. IT IS FURTHER RESOLVED that the (Title) amendments to the Agreement. and the (Title) are authorized to execute the Agreement and any CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Board of Commissioners of Dakota County at an authorized meeting held on the day of , 201_, as shown by the minutes of the meeting in my possession. Subscribed and sworn to before me this day of , 201 Notary Public My Commission Expires (Signature) (Type or Print Name) (Title) MnDOT Contract No: 1001842 CITY OF EAGAN RESOLUTION IT IS RESOLVED that the City of Eagan enter into Agreement No. 1001842 with the State of Minnesota, Department of Transportation and Dakota County for the following purposes: To provide for the operation, maintenance and power of the new Traffic Control Signals with Signal Pole Mounted Luminaires, Accessible Pedestrian Signals, Signing, Interconnect, and Emergency Vehicle Pre-emption Systems to be performed on Trunk Highway No. 35E at County State Aid Highway No. 30 (Diffley Road) West Ramps and at County State Aid Highway No. 30 (Diffley Road) East Ramps, within the corporate City limits of Eagan under State Project No. 1982- 172. IT IS FURTHER RESOLVED that the (Title) amendments to the Agreement. and the (Title) are authorized to execute the Agreement and any CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Eagan an authorized meeting held on the day of , 201_, as shown by the minutes of the meeting in my possession. Subscribed and sworn to before me this day of , 201_ Notary Public My Commission Expires (Signature) (Type or Print Name) (Title) Agenda Information Memo February 2, 2016 Eagan City Council Meeting CONSENT AGENDA R. Projects 10-13, 11-A, 11-E, 12-A and 13-E Stonehaven 1St, 2nd, 3rd, 4c", and 6t" Additions Final Acceptance Action To Be Considered: Acknowledge the completion of Projects 10-B (Stonehaven 1St Addition); 11-A (Stonehaven 2nd); 11-E (Stonehaven 3rd); 12-A (Stonehaven 4t"); and 13-E (Stonehaven 6th Addition — Street and Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. FACTS: ➢ Stonehaven 1St -4t"/ 6th Additions are mixed residential subdivisions in northeast Eagan that consisted of site grading and the installation of public improvements, including sanitary sewer, water main, storm sewer and streets. This construction activity was all performed privately by the developer under the terms and conditions of the development contract agreements. ➢ The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. Attachments (0) Agenda Information Memo February 2, 2016, Eagan City Council Meeting CONSENT AGENDA S. Approve A Resolution To amend the duties of the Advisory Parks & Recreation Commission to include public art planning and selection and the name to be changed to "Advisory Parks, Recreation, Art & Natural Resources Commission." Action To Be Considered: To approve a Resolution to amend the duties of the Advisory Parks & Recreation Commission to include public art planning and selection on City owned properties. Facts: ➢ At a City Council work session on September 8, 2015, City Council recommended that the Advisory Parks & Recreation Commission include public art planning & selection as part of their responsibilities. ➢ The Policy for Public Art and Installation in City Owned or Managed Spaces was approved by City Council on September 15, 2015. ➢ A draft document of amended duties was presented to the APrC on January 14, 2016. It was approved for recommendation to City Council. ➢ Upon approval of City Council, the revised duties will be available for interested community members. ➢ Applications for the Commission are due March 18, 2016. Attachments: (2) CS -1 Resolution CS -2 Draft of Amended duties of Advisory Parks & Recreation Commission. CITY OF EAGAN RESOLUTION TO APPROVE AMENDED DUTIES OF THE ADVISORY PARKS & RECREATION COMMISSION WHEREAS, the Advisory Parks & Recreation Commission is established and the members of which are appointed by the City Council. The Commission appointment is a volunteer position and the appointed members are not paid for their service. WHEREAS, the Commission's role is to review and make recommendations to the City Council, as specifically directed by the council on matters relating to: • Parks and Recreation • Overview of the Water Quality Management Plan • Selection and placement of public art on city -owned property • Any other issued related to park, recreation, public art or natural resources as may be identified and assigned to the Commission WHEREAS, the Commission may provide input to City staff, on community interests concerning recreation, parks and public art; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the amendments to the Advisory Parks & Recreation Commission member roles, and change the name to Advisory Parks, Recreation, Art & Natural Resources Commission. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2nd day of February, 2016 Deputy City Clerk Suggestion for Name of Commission: Eagan Parks, Recreation, Art & Natural Resources Commission Eagan Advisory Parks Commission The Advisory Parks Commission is an appointed commission of the City Council of volunteer citizens whose purpose is to advise and make recommendations to the City Council concerning: • Parks and recreation issues • Overview of the Water Quality Management Plan • Selection of public art on city -owned and operated property Additionally, the Commission provides input to City staff, in effect, acts as an advisory board on community interests concerning recreation, parks and public art. Organization The Commission consists of 7 members who are appointed by the City Council for two (2) year terms Chairman, Vice -Chairman and Secretary are elected annually by the Commission members at an "organizational meeting" in May. Study committees are also organized at this time. Meetings are heldmonthly, or at the call of the chairperson. Members Role The Advisory Commission's work covers a broad range of issues which must be acted upon in a timely manner. To accomplish this work, regular attendance and participation by members is essential. Occasionally, the formation of "ask" or "study groups" becomes necessary to look into or work further on more complex issues. Assignments to these groups is voluntary. Because regular participation is important to the functioning of the Commission, the City Council in January of 1974 passed a motion that three consecutive absences by a member may lead to replacement on the Commission. If members find that commitments prohibit regular attendance or causes a period of extended absences, they should seriously consider resigning from the Commission. Perhaps the most significant responsibility the members' have is to keep an open mind to park issues. Listening, learning and discussion of issues are important aspects of commission work. Decision making should be based on information gathered and what can be seen as working towards the betterment of the City and parks and recreation system. Maintaining objectivity in the face of special interest groups is often difficult, but essential to a balanced approach to parks. Both long term objectives and short term benefits should be considered on all issues. The Advisory Commission acts as a group; disagreement and divergent views are expected and desirable. However, these views are not to be represented to outside organizations/committees as being representative of the views of the Advisory Commission or City. Members need to be certain that they do not express personal views and interests as that of the City or Parks and Recreation Department. P.U.D. A planned unit development is an agreement between a city and developer/land owner to develop theland included in the agreement according to a specific criteria; including residential densities, park land, commercial area, with a proposed time frame for development. P.U.D.'s run for a period of 5 to 15 years. Systems Plan A System Plan is a document of intensive study of the parks and recreation system to determine existing deficiencies in land and types of facilities the City needs to provide its citizens. The study seeks to focus in on specific park needs, prioritize those needs based on the rest of the park system needs, as well as provide direction for the department in the development of existing and future parks. Eagan's Plan was prepared in 1982, and officially adopted in 1983. The plan has been an invaluable tool for guiding park growth in the 1980's. While still a valuable tool, portions of the plan are becoming outdated as a result of the City's growth. Water Quality Plan The City has developed a "Water Quality" plan intended to deal with non -point source pollution. This is pollution that typically occurs as a result of development and the construction of impervious surfaces. The water quality plan identifies and classifies the type of water bodies and their potential for use i.e., treatment basins, sedimentation ponds, direct contact, etc. The City has hired a water quality coordinator to work with the program and the development community in findings ways to reduce pollution with each development project. The department has placed greater emphasis on education as a method of reducing the impact of pollution of ponds and lakes while gaining the understanding of the public and asking that they make lifestyle changes to help protect Eagan's resources. Public Art Planning & Selection The Commission will implement the Policy for Public Art and Installation in City Owned or Managed Spaces to make recommendations to City Council for artwork selections. The Commission will also be involved in planning and site prioritization for public art projects within the City. Responsibility/Authority The Commission does not have statutory powers, as do "Park Boards". It is a creation of the City Council with the responsibility of parks and recreation. The Commission reviews residential development for recommendation of parks dedication; annually reviews the budget, provides input regarding programming, hears citizens' requests and investigates issues for recommendation. In addition to the general responsibility of parks and recreation, the Commission will perform "special" responsibilities as well. As an example, the Advisory Commission provided input and reviewed the City wide Bicycle Trails Plan, the need for a System Plan, reviewed plans for park development, and guidance in the development of the System Plan itself. Staff The City employs a professional administrator for the Parks & Recreation Department whose responsibility includes the day to day direction and operation of the department and is directly responsible to the City Administrator and City Council. The director prepares the operational budget, and with the staff purchases major equipment items, oversees the forestry department, park maintenance and development activities as well as gives direction to the effective operation of recreational programming, etc. As the position relates to the Advisory Commission, the director prepares the Commission's agenda and support information concerning agenda items. Items that require Commission action, informational items on parks and programs are presented by the director and communicated to the appropriate parties. The City Administrator and City Planner occasionally attend meetings of the Advisory Commission and will comment on Council directives, as well as background information pertaining to City development. For Your Information Park Dedication The City has enacted an ordinance under Minnesota laws, which grants a community the authority to receive land for park purposes from residential developers. This dedication is set at 10% of the land to be available, or if the amount of land is not sufficient to support a park, a cash dedication is taken. The amount of the cash dedication is based on the type of residential unit. The commission annually reviews the fees for possible adjustment. The cash collected goes into the "park site acquisition and development" fund for purchase and/or development of parks throughout the community. This dedication requirement was extended to commercial and industrial property upon recommendation and approval of the City Council effective January 1, 1983. In 1990, the City adopted a policy for Trails Dedication which is typically a cash amount. Those funds are to be used solely for trails/sidewalk construction. Comprehensive Guide Plan Required by the Metropolitan Council, the City prepared a "Comprehensive Guide Plan" for the City. One segment of the plan includes parks. Neighborhood service areas were defined to help determine what park needs might be for each portion of the City. Advisory Parks, Recreation & Natural Resource Commission Job Description/Qualifications Qualifications 1. Resident of the City of Eagan. 2. Willingness and dedication to commit both time and personal energy to the Commission. 3. An interest in parks, recreation, art and natural resource issues. 4. Desire to provide a broad range of parks and recreation service to citizens of the community. 5. Interest in and knowledge of the community of Eagan. 6. Interest in recreation and parks fulfilling a vital role in the quality of life for Eagan residents. 7. Willingly seeks input from neighborhoods, organizations and individuals. 8. Ability to maintain an objective approach to park, recreation and public art issues. 9. Sensitivity towards Eagan resources combined with an understanding of the community's continuing growth. Responsibilities 1. Attend and participate in regular monthly meetings and special meetings. 2. Attend and participate in appointed study committees which may required to conduct the affairs of the Advisory Commission. 3. To make recommendations concerning parks acquisition and development to council and staff. 4. To review and make recommendations concerning recreation programming. 5. Make recommendations on public art selection and placement on City owned or managed property. 6. Make recommendation supporting or enhancing the natural resources. 7. Annually elect officers of the Advisory Commission. 8. Provide input into park site planning, including public art elements. 9. Annually reviews the department budget, providing suggestions to staff. 10. Performs fact finding tasks for City Council. Reports To 1. City Council. 2. Director of Parks and Recreation. Performance and Evaluation 1. Self-evaluation by commission. 2. Regular attendance and participation. 3. Knowledge and satisfaction that the Commission is fulfilling a vital role in the community. Condition of Work 1. Two year terms; appointment by Council. 2. No compensation; but a great deal of personal satisfaction to be offered. Duties of Chairperson 1. To preside over regularly scheduled and special commission meetings. 2. To call special meetings of the Advisory Commission when required to conduct the responsibilities of the Commission. 3. To act as spokesperson for the Commission. 4. With the Director of Parks and Recreation, establish a tentative agenda for monthly meetings. 5. Assign members to special study committees. 6. Advise and consult with individual members concerning their participation on the committee. Duties of the Vice Chairperson 1. In the absence of the chairperson, conduct meeting of the Advisory Commission. 2. To perform assigned task as might be requested from the chairperson. Duties of the Director of Parks & Recreation to the Advisory Commission 1. To assist in the development of the agenda and prepare packet material. 2. To act as a liaison to the City Council for the recommendations made by the Commission. 3. Provide direction and input to the Commission concerning parks dedication, recreational Programming and public art. 4. To perform fundamental research in the study of parks, recreation, public art and natural resources/water issues. 5. To attend meetings of the Advisory Commission and study committees. Agenda Information Memo February 2, 2016, Eagan City Council Meeting CONSENT AGENDA T. Approve A Resolution To Proclaim May 14 As Arbor Day And The Month Of May 2016 As Arbor Day Month In The City Of Eagan. Action To Be Considered: To acknowledge Eagan as the recipient of the 2015 Tree City USA Award from the National Arbor Day Foundation, and approve the Arbor Day Resolution setting Wednesday, May 14 as Arbor Day and May 2016 as Arbor Month in the City of Eagan. Facts: ➢ Eagan has received the Tree City USA community designation from the National Arbor Day Foundation for the 29th consecutive year. Each year the Parks and Recreation Department conducts an Arbor Day program which includes participation in a tree planting project. This year the 30th annual event will be held at the new city park at Moonshine Retreat Center. ➢ Recognition as a Tree City is based on efforts by the City to promote tree planting in the community and the resolution demonstrates that effort. ➢ To become a Tree City, a community must meet four standards: a tree board or department, a tree care ordinance, a comprehensive community forestry program, and an Arbor Day observance. ➢ Eagan has demonstrated progress in the following forestry activities: Publications, parks and open space, and improved ordinance. ➢ Receiving these awards acknowledges the City's efforts to minimize environmental impact during developments, and adhere to policies such as "Forever Green," aimed to maintain and enhance Eagan's trees and foliage. ➢ This year's Arbor Day Celebration will be held at the Central Maintenance Facility along with the bi-annual tree sale. Scheduled Activities: 10:00 a.m. —1:00 p.m. Forestry Informational Booth open; visit with Eagan Forestry Staff 11:00 a.m. 11:30 a.m. Arbor Day Poster Program o Recognition of 2015 Poster Contest winner o Announcement of the 2016 Poster Contest winners 11:30 a.m. —1:00 p.m. Arbor Day Tree Planting Project; a tree donated by Dakota Electric Association and many shrubs and perennials will be planted in this new park. 1:00 P.M. Program ends —Thank you for coming Attachments: (1) CT -1 Resolution CITY OF EAGAN RESOLUTION A PROCLAMATION OF EAGAN ARBOR DAY AND EAGAN ARBOR MONTH WHEREAS, trees are a most valuable resource in the State of Minnesota and City of Eagan — purifying our air and water, helping conserve our soil, serving as a recreational settings, providing habitat for wildlife for all kinds, and enriching our lives in so many important ways; and WHEREAS, pollutants, tree diseases and urban expansion have damaged and continue to threaten our trees, creating the need for reforestation programs and concerted public action toward ensuring the future of out City's urban forests; and WHEREAS, each year the people of Minnesota pay special attention to the wonderful gift that our trees represent and dedicate themselves to the continued health of our state's trees; and WHEREAS, The City of Eagan has been recognized as a Tree City USA community by the National Arbor Day Foundation since 1988 and desires to continue its tree -planting programs; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby proclaim Saturday, May 14, 2016 to be ARBOR DAY and the month of May 2016 to be ARBOR MONTH in the City of Eagan. BE IT FURTHER RESOLVED that the Mayor and Council further urge citizens to become more aware of the importance of trees to the well-being of our community; and to participate in City tree planting programs which will ensure a greener place for our citizens to live in the decades to come. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M. Scipioni, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2nd day of February, 2016. City Clerk Agenda Information Memo February 2, 2016 Eagan City Council Meeting PUBLIC HEARING A. Project 1199, Red Oaks Woodlands 4th Verdant Acres Street Improvements Action To Be Considered: Close the public hearing and approve Project 1199 (Red Oaks Woodlands 4th Verdant Acres Additions - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of residential streets in the Red Oaks Woodlands 4th Verdant Acres Additions, a neighborhood in east -central Eagan located north of Wescott Road and west of Elrene Road. ➢ A structural mill and overlay of the streets within this neighborhood is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ On January 5, 2016, the draft feasibility report was presented to the Council and a public hearing was scheduled for Tuesday, February 2, 2016. ➢ An informational neighborhood meeting was held on January 25 for the adjacent property owners to discuss the proposed improvements. Of the 53 single family properties to be assessed under this improvement, no one attended the meeting. Attachments (1) PHA -1 Feasibility Report To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: February 2, 2016 Re: Red Oaks, Woodlands e, Verdant Hills & Verdant Acres Street Revitalization City Project No. 1199 Attached is the feasibility report for the Red Oaks, Woodlands 4"', Verdant Hills, & Verdant Acres Street Revitalization, City Project No. 1199. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: Department of Public Works Reviewed By: Llak�� Finan partment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. J., 4 )q, �' Aaron Nelson Date: 1 1. 2'fl j Reg. No. 46796 Date: /"ZZ -7 Date: • ExecutiveSummary..................................................................................................... 1 Introduction/History.....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 Cost Estimate...............................................................................................................6 Assessments................................................................................................................6 AssessmentFinancing Options.....................................................................................7 Revenue Source...........................................................................................................8 Project Schedule..........................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - Z Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Details • Roadway resurfacing (edge mill & Red Oaks, Woodlands 51/100 Recommended Project Name I 4th,VerdantHills& Project # I 1199 Verdant Acres 9% gutter . ........ . Street Area 8,800 Sq. Yds. Street Length 2,405 Feet Constructed 1990,1993, 1994, 1995,1997 Reconstructed • Water gate valves Residential Lots Betty Lane Streets Included Woodland Trail Crack Sealed • Utility improvements Woodland Court Seal Coated 2003, 2008 NE%of Section 14 i South of Yankee Doodle Road Absolute Location 1 Township 27, Range 23 i Relative Location West of Eirene Road Project Details • Roadway resurfacing (edge mill & PCI Rating 51/100 Recommended Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement Curb Removal 9% gutter Scope * Adjustment/Replacement of: • Sanitary/Storm sewer • Utility castings • Water gate valves Residential Lots 53 • Street signage • Utility improvements Cost Estimate/ Revenue Property City I it Mill & Overlay w/ Signage $121,200 $58,300 $62,900 Repair Existing Concrete Curb & Gutter $ 41,400 $41,400 Fire Hydrant Improvements $ 2,000 $ 2,000 Total $164,600 $ 59,300 (35%) $ 106,300 (65%) Red Oaks, Woodlands 0, Verdant Hills & Verdant Acres 1 February 2, 2016 Neighborhood StreetRevitalization iOaks.. WoodlandswVerdantAcres Eagan.. • Introduction Histo Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 2,405 feet of residential streets in the Red Oaks, Woodlands 4th, Verdant Hills, & Verdant Acres neighborhood in east central Eagan have been identified for 2016 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1990, 1993-1995, and 1997. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 19-26 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of 1 Eagan's maintenance records indicate that the streets were seal coated in 2003 and 2008. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Red Oaks, Woodlands 4t", Verdant Hills & Verdant Acres 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. ei>,5coi3e This project will provide resurfacing (edge mill and overlay) for approximately 2,405 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, and replacement of street signage. rea to BeA Included Properties included in the project lie within the NE %, Section 14, lying South of Yankee Doodle Road, West of Elrene Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. A, Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: Recommended , o ■ t4 Routine Coat �. Reconstruct/ Reclaim Red Oaks, Woodlands 4t", Verdant Hills & Verdant Acres 3 The 2015 PCI rankings for the street segments have a weighted average pavement condition rating of 51, which falls In the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2016 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. q�>Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for these roadways consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. it is estimated that approximately 9% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Red Oaks, Woodlands 4th, Verdant Hills & Verdant Acres 4 Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a number of manholes structures that require rehabilitation due to deterioration. These repairs will be financed through the Combined Utility Fund. Signage - Traffic and street Identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights—The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 30 to 34 feet wide, have low traffic volumes, and limited access points. Given the existing and proposed Red Oaks, Woodlands 0, Verdant Hills & Verdant Acres 5 elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. basement rermllts All work will be in the public right-of-way. No additional easements are anticipated. it is anticipated that no permits will be required for the resurfacing project. q>Feasibility Recommendations a nd mendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. Itis cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2016 — 2020) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. <�;>Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2016 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Red Oaks, Woodlands 0, Verdant Hills & Verdant Acres * Mill & Overlay........................................................................ $ 121,200 Repair Existing Concrete Curb & Gutter ................................ $ 41,400 * Utility Improvements............................................................. 2,000 Total........................................................................... $164,600 .Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Red Oaks, Woodlands 0, Verdant Hills & Verdant Acres 6 Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. g An early deterioration credit (5% per year) is proposed for all properties because the pavement condition has deteriorated prior to the anticipated 20 -year pavement life cycle (1/20=5%). a The total front footage is 4,810'. * 790' (395'x2) of Woodland Court deteriorated 1 year before its 20 year life expectancy. The early deterioration adjustment factor for the neighborhood is [(790' x 19/20 years) + ((4,81.0' — 790') x 20/20 years)] / 4,810' = 99.2% This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Residential Lots—All residential lots (53 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,100/ lot and is calculated as follows: Mill & Overlay - Residential Properties 0 4,673' Residential Frontage/ 4,810' Total Frontage= 97.2% o $121,200 (Mill & Overlay Costs) x 50%x 97.2%x 99.2% = $58,432 (Total R-1 Assessment) o $58,432/53 lots= $1,102.49, rounded to $1,100/ single-family lot The remaining frontage within the project area (137' or 2.8%) is considered non- assessable under the City's Assessment Policy. Assessment Fina cin tens The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2015, the interest rate was set at 4%. The 2016 rate is not yet Red Oaks, Woodlands 41`, Verdant Hills & Verdant Acres 7 available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,100 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: I ( ..Principal Year _ . f interest Year .� i - - Cost,/ Year I 1Year 220 �Su}Year ._.V,...__._.W.,__..�...,..0._,m_...._._.._.'_,_...�._�.._.,_..,.�_.______._._.�._........_.�..I Bonds may be issued to finance the improvements. (�;>Revenue Source A summary OT revenue sources is usteo oeiow: Repair Existing Curb & Gutter Utility Improvements The Major Street Fund will finance the estimated street related project deficit of $104,300. The Combined Utility Fund will finance the estimated $2,000 utility improvements. Pro ect Schedule Present Feasibility Report to City Council/ OrderPublic Hearing....................................................................................January 5, 2016 Informational Meeting...............................................................................January 25, 2016 Public Hearing............................................................................................ February 2, 2016 Approve Plans and Specifications............................................................ February 16, 2016 BidDate........................................................................................................ March 24, 2016 AwardContract.................................................................................................April S, 2016 StartConstruction............................................................................................. May 1, 2016 ProjectCompletion.......................................................................................... August, 2016 Final Cost Report ........................................................................................September, 2016 FinalAssessment Hearing...................................................................................... Fall, 2016 First Payment Due with Property Tax Statement ........................................... May 15, 2017 Red Oaks, Woodlands 0, Verdant Hills & Verdant Acres 8 Appendix A Preliminary Cost Estimate City Project 1199 Red Oaks, Woodlands 4th, Verdant Hills & Verdant Acres Item No. Item Unit Unit Price Est Qty I Estimated Cost Part I - Bituminous Street Overlay Item 1,651.10 Unit $ UnitPriee Est Qty 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 10 $ 100.00 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' Width) SY $ 1.50 3660 $ 5,490.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 585 $ 1,755.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 1090 $ 65,400.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 9 $ 1,170.00 2504.602 Adjust Gate Valve Box EA $ 225.00 6 $ 1,350.00 2504.602 Repair Gate Valve Mid Section EA $ 400.00 1 $ 400.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 300.00 1 $ 300.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 12 $ 8,400.00 2506.602 Adjust Manhole Casting- Riser Adjustment EA $ 250.00 6 $ 1,500.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS EA 497.02 1 $ 497.02 Subtotal $ 92,362.02 5% Contingency $ 4,618.10 Subtotal $ 96,980.12 25% Indirect Casts $ 24,245.03 Part I - Bituminous Street Overlay $ 121,225.15 Item No. Item 1,651.10 Unit $ UnitPriee Est Qty $ Estimated Cost Part 11- Repair Existing Curb & Gutter $ 43,341.38 Part I - Bituminous Street Overlay $ 121,225.15 Part 11- Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 500 $ 4,250.00 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 40 $ 640.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 20 $ 2,600.00 2504.602 Irrigation Repair EA $ 200.00 15 $ 3,000.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 450.00 15 $ 6,750.00 2505.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 3 $ 1,500.00 2531.501 Concrete Curb & Gutter 8612 LF $ 16.00 10 $ 160.00 2531.501 Concrete Curb and Gutter, D412 LF $ 16.00 146 $ 2,336.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 17.00 312 $ 5,304.00 2531.507 Concrete Valley Gutter - High Early SY $ 65.00 40 $ 2,600.00 2540.602 Repair Underground Electric Fence EA $ 100.00 10 $ 1,000.00 2540.602 Repair Landscaping EA $ 250.00 5 $ 1,250.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 3420 $ 342.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 60.00 10 $ 600.00 2575.609 Seeding (MnDOT270 w/Type 5 Hydromulch) SY $ 5.50 80 $ 440.00 Subtotal $ 33,022.00 5% Contingency $ 1,651.10 Subtotal $ 34,673.10 25% Indirect Costs $ 8,668.28 Part 11- Repair Existing Curb & Gutter $ 43,341.38 Part I - Bituminous Street Overlay $ 121,225.15 Part 11- Repair Existing Curb & Gutter $ 43,341.38 Project 1123 Total Cost $ 164,566.53 Red Oaks, Woodlands 4t', Verdant Hills & Verdant Acres 9 Appendix B Preliminary Assessment Role City Project #1199 Red Oaks/woodlands 4th/Verdant Acres I Betty Lane Assessment Total ! 3546 WOODLANDTRL R-1 Residential P.E.N. EquLotlent Unit Assessment 11100 'total 870 BETTY LN 108362301040 1 $ 1,100 $ 1,100 871 BETTY LN 106310001030 1 $ 1,100 $ 1,100 876 BETTY LN 108362301030 1 $ 1,100 $ 1,100 877 BETTY LN 106310001020 1 $ 1,100 $ 1,100 882 BETTY LN 1 108362301020 1 $ 1,100 $ 1,100 883 BETTY LN 106310001010 1 $ 1,100 $ 1,100 3574 WOODLAND CT Subtotal 6 $ 1,100 $ 6,600 VITOMMMIM Lot I R-1 Residential P.I.N. Woodland Court Assessment Total ! 3546 WOODLANDTRL R-1 Residential P.I,N. EquLot lent Unit Assessment 11100 Total 3550 WOODLAND CT 107587902070 1 $ 1,100 $ 11100 ' 3555 WOODLAND CT ! 107587901100 1 $ 1,100 $ 1,100 3559 WOODLAND CT 107587901090 1 $ 11100 $ 9.1100 3563 WOODLAND CT 107587901080 1 $ 11100 $ 11100 3565 WOODLAND CT 107587901070 1 $ 11100 $ 11100 3569 WOODLAND CT 1.07587901060 1 $ 1,100 $ 11100 3574 WOODLAND CT 108150001010 1 $ 1,100 $ 1,100 3575 WOODLAND CT 108150001060 1 $ 1,100 $ 11100 E 3577 WOODLAND CT 106480001140 1 $ 1,100 $ 1,100 3578 WOODLAND CT 108150001020 1 $ 1,100 $ 1,100 3579 WOODLAND CT 108150001050 1 $ 1,100 $ 1,100 3580 WOODLAND CT 108157701020 1 $ 1,100 $ 1,100 3581 WOODLAND CT 106480001150 1 $ 1,100 $ 1,100 3582 WOODLAND CT 108157701010 1 $ 1,100 $ 11100 3583 WOODLAND CT 108157501110 1 $ 1,100 $ 1,100 3586 WOODLAND CT 108157601020 1 $ 1,100 $ 1,100 3587 WOODLAND CT 108157501100 1 $ 1,100 $ 11100 3590 WOODLAND CT 108157501020 1 $ 1,100 $ 1,100 ' 3591 WOODLAND CT 108157501090 1 $ 1,100 $ 11100 3594 WOODLAND CT 108157501030 1 $ 1,100 $ 1,100 3595 WOODLAND CT 108157501080 1 $ 1,100 $ 1,100 3598 WOODLAND CT 108157501040 1 1,100 $ 11100 3599 WOODLAND CT 106480301020 1 $ 1,100 $ 1,100 ! 3602 WOODLAND CT 108157501050 1 $ 1,100 $ 1,100 3603 WOODLAND CT 108157501060 1 $ 1,100 $ 1,100 Subtotal 25 $ 27,SDO VITOMMMIM Lot I R-1 Residential P.I.N. Red Oaks, Woodlands 0, Verdant Hills & Verdant Acres 10 Equivalent Assessment Total ! 3546 WOODLANDTRL 107587902010 1 $ 1,100 $ 11100 3550 WOODLAND TRL 107587902020 1 $ 1,100 $ 1,100 3551 WOODLAND TRL 107587903020 1 $ 1,100 $ 1,100 Red Oaks, Woodlands 0, Verdant Hills & Verdant Acres 10 3,554 WOODLAND TRL 107587902030 1 $ 1,100 $ 1,100 3555 WOODLAND TRL 107587903030 I 1 $ 1,100 $ 1,100 3558 WOODLAND TRL 107587902040 1 $ 1,100 I $ 1,100 3559 WOODLAND TRL 107587903040 1 $ 1,100 $ 1,100 3562 WOODLAND TRL 107587902050 1 $ 1,100 $ 1,100 3563 WOODLAND TRL 107587903050 1 $ 1,100 $ 1,100 3566 WOODLAND TRL 107587902060 1 $ 11100 $ 1,100 3567 WOODLAND TRL 107587903060 1 $ 1,100 $ 11100 3571 WOODLAND TRL I 107587903070 1 $ 1,100 $ 1,100 3575 WOODLAND TRL 107587903080 1 $ 1,100 $ 1,100 3579 WOODLAND TRL 107587903090 1 $ 1,100 $ 11100 3583 WOODLAND TRL 107587903100 1 $ 1,100 $ 1,100 3584 WOODLAND TRL 107587901110 1 $ 1,100 $ 1,100 3587 WOODLAND TRL 107587903110 1 $ 1,100 $ 1,100 3588 WOODLAND TRL 107587901120 1 $ 1,100 $ 1,100 3591 WOODLAND TRL ! 107587903120 1 $ 1,100 $ 1,100 3592 WOODLAND TRL 107587901130 1 $ 1,100 $ 1,100 3596 WOODLAND TRL 107587901140 1 $ 1,100 $ 1,100 3600WOODIANDTRL 107587901150 1 $ 1,100 $ 1,100 Subtotal 22 $ 24,200 Total R-1 lots Residential Frontage Non -Assessable Frontage Total Frontage 53 lots 4673 137 4810 $ 58,300 Red Oaks, Woodlands 4t', Verdant Hills & Verdant Acres 11 97.2% 2.8% 100.0% N MEN!. 4"� 1494 WADOTA HEIGHTS V.mreizknf Hills & Verdant Acres � _Project 11 99 ®,rte . .. MM VA *191411A � _WA._.I Fig. 1 Red Oaks, Woodlands 4th Add., Verdant Hills +& Verdant Acres kofEap Street Revitalization - Project 1199 121=2 EDGE MILL (6'-8' wide} Typ- REPLACE EX. CURB & GUTTER AS DIRECTED 30'/ 34'B.B. 3 " BITUMINOUS SURFACE 6" CL., 5 AGGREGATE BASE 50'/ 60' ROW 1 11Z TYPE 2360 BITUMINOUS OVERLAY 3-1101 UTHHOMM1111 IFTIM 11007-111111 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section EX. MOUNTABLE CURB & GUTTER I Red Oaks, Woodlands 4th, Verdant Hills & Verdant Acres W My d Eap Street Revitalization -Project 1199 Fig. 3 Engineering Department Typical Sections Agenda Information Memo February 2, 2016 Eagan City Council Meeting PUBLIC HEARING B. Project 1197, Cedar Grove 4th Addition Street Improvements Action To Be Considered: Close the public hearing and approve Project 1197 (Cedar Grove 4th Addition - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of streets in the Cedar Grove 4th Addition, a residential neighborhood in southwest Eagan located south of Diffley Road and east of Nicols Road. ➢ A structural mill and overlay of the streets within this neighborhood is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ On January 5, 2016, the draft feasibility report was presented to the Council and a public hearing was scheduled for Tuesday, February 2, 2016. ➢ An informational neighborhood meeting was held on January 25 for the adjacent property owners to discuss the proposed improvements. Of the 181 single family homes and 3 public facility properties to be assessed under this improvement, 2 people representing 2 single family homes attended the meeting. Attachments (2) PH13-1 Feasibility Report PH13-2 Neighborhood Meeting Minutes 9 tea. �City of EaRan Report Cedar Grove 4 th Addition Neighborhood City Project No. 1197 1 � bCity of Ealan In To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: February 2, 2016 Re: Cedar Grove 4th Addition Street Revitalization City Project No. 1197 Attached is the feasibility report for the Cedar Grove 0 Addition Street Revitalization, City Project No. 1197. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: Department of Public Works Reviewed By: i4n—aog Department /ji hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. w�' Aaron Nelson ( J Date: Reg. No. 45795 51 1 Date: Date: A; Al ExecutiveSummary..................................................................................................... 1 Introduction/History.......................................................................................................2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 Street Pavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Perm its......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................7 Assessments................................................................................................................7 AssessmentFinancing Options.....................................................................................8 Revenue Source...........................................................................................................9 ProjectSchedule..........................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map 2 Street Improvement/Assessment Area Map ® 3 Typical Section — Mill & Overlay Executive Summary Background Project Details • Roadway resurfacing (edge mill & 1-1/2" overlay) Cedar Grove 4th I i 49/100 • Replacement of damaged curb & gutter Project Name Addition Project # 1197 Street Area 37,922 Sq. Yds. Street Length 10,826 Feet • Utility castings Shale Ln., Onyx Dr., Constructed 1960,1983(Diamond Drive) Residential Lots Sandstone Dr., Onyx Pt. Reconstructed 1993 3 Copper Ln., Copper Pt., Streets Included Quartz Ln.,Diamond Dr. Crack Sealed - Nicols Rd. Frontage Rd. 1997 Seal Coated 2007 Absolute Location ! E Y2 of Section 30 Relative Location South of Diffley Road and East of i Township 27, Range 23 1 Nicols Road A Project Details • Roadway resurfacing (edge mill & 1-1/2" overlay) PCI Rating I i 49/100 • Replacement of damaged curb & gutter Recommended Overlay • Adjustment/Replacement of: lmprpyn—en--L� Scope o Sanitary/Storm sewer Curb Removal 10% • Utility castings • Watergate valves Residential Lots I 181 • Street signage Public Facility Lots 3 • Manhole removal & replacement Mill & Overlay w/ Signage Utility Improvements Total Cost Estimate/ Revenue $417,600 $202,725 $139,200 - $44,600 Cedar Grove 4th Addition 1 City $214,875 $139,200 $ 44,600 February 2, 2016 Neighborhood "'at • Cedar Ith Addition Sntroductlon Histo Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 10,826 feet of residential streets in the Cedar Grove 4th Addition neighborhood, in southwest Eagan, has been identified for 2016 street revitalization improvements. Figure 1, located In Appendix C, illustrates the project location. The streets were originally constructed in 1960 & 1983 and were reconstructed in 1993. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 23 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1997 and 2007. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section If not combined with the bituminous overlay proposed with this project. Cedar Grove 0 Addition 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. 4�>Sgqpg_ This project will provide resurfacing (edge mill and overlay) for approximately 10,826 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, and replacement of street signage. Area to Be Included Properties included in the project lie within the E %, Section 30, lying South of Diffley Road, East of Nicols Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. treet Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2015 PCI rankings for the street segments have a weighted average pavement condition rating of 49, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the Cedar Grove 0 Addition 3 integrity of the pavement can rapidly decline If no improvements are performed. Therefore, the 2016 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. 1;�>Pro osed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" to 4-1/2" bituminous pavement supported by 3+" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets.np '_ Y T The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 10% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a Cedar Grove a Addition 4 number of manholes structures that require replacement due to deterioration. These manholes will be financed through the Combined Utility Fund. Sidewalk/Path & Pedestrian Ramps — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that -T are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do not exist. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Cedar Grove 4th Addition 5 f F ,a Sidewalk/Path & Pedestrian Ramps — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that -T are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do not exist. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Cedar Grove 4th Addition 5 Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have low traffic volumes, limited access points, and a sidewalk is available on Sandstone Drive. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. q>Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feas�b'I�t and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital improvement Plan (2016 — 2020) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cedar Grove 4"' Addition 6 q�> Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2016 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Cedar Grove 4t" Addition ® Mill & Overlay........................................................................ $ 417,600 * Repair Existing Concrete Curb & Gutter ................................ $ 139,200 Utility Improvements............................................................. S 44,600 Total........................................................................... $ 601,400 ASS ssm* encs Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Mill & Overlay— Public Facilities 75% 25% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Residential Lots—All residential lots (181 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $455/ lot and is calculated as follows: Mill & Overlay - Residential Properties o 17,938' Residential Frontage/ 21,652' Total Frontage= 82.8% o $417,600 (Mill & Overlay Costs) x 50% x 82.8% = $172,886 (Total R-1 Assessment) o $172,886 / 181 lots = $955.17, rounded to $955 / single-family lot Public Facility Lots — All Public Facility lots (2 Rahn Elementary lots - 640' frontage each, and Living Word Lutheran Church — 780' frontage), as shown on Figure 2, within the project area are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable, based on a comparable standard 32 -foot wide street. The estimated Cedar Grove 0 Addition 7 assessment, based on the City's Assessment Policy, for a standard mill & overlay improvement is $14.50 per front foot for public facility lots, and is calculated as follows: • Mill & Overlay— Public Facilities o $417,600 (Mill & Overlay Costs) / 21,652' (Total Frontage) _ $19.29/ Front Foot o $19.29/ Front Foot x 75% (Assessment Rate) _ $14.47, rounded to $1450 / Public Facility Front Foot The remaining frontage within the project area (1,654' or 7.6%) is considered non- assessable under the City's Assessment Policy. q-,�Assessment Fin ncin tI0n5 The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. if the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners, and ten years for public facilities. In 2015, the interest rate was set at 4%. The 2016 rate Is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $955, and a $1,000 public facility assessment with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Residential ($955 assessment) Principal r -•• �__ Principal / Year I - Interest/Year 0ot / year $100 I Year $100 j $4 ( $104 Bonds may be issued to finance the improvements. Cedar Grove 4t" Addition 8 q-1>111eve nuSource A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 417,600 $ 202,725 $ 214,875 Repair Existing Curb & Gutter $ 139,200 0 $ 139,200 Utility Improvements $ 44,600 w $ 44,600 Totals $ 601,400 $ 202,725 $ 398,675 The Major Street Fund will finance the estimated street related project deficit of $354,075. The Combined Utility Fund will finance the estimated $44,600 utility improvements. �Prole0t Schedule Present Feasibility Report to City Council/ Order Public Hearing....................................................................................January 5, 2016 Informational Meeting............................................................................... January 25, 2016 Public Hearing............................................................................................ February 2, 2016 Approve Plans and Specifications............................................................ February 16, 2016 BidDate........................................................................................................ March 24, 2016 AwardContract.................................................................................................April 5, 2016 Start Construction............................................................................................. May 1, 2016 Project Completion.......................................................................................... August, 2016 Final Cost Report........................................................................................September, 2016 Final Assessment Hearing......................................................................................Fall, 2016 First Payment Due with Property Tax Statement ........................................... May 15, 2017 Cedar Grove 0 Addition 9 Appendix A Preliminary Cost Estimate City Project 1197 Cedar Grove 4th Addition Part I - Bituminous Street Overlay 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 278 $ 2,780.00 2211.501 6" Aggregate Base, CI.5 (100% Crushed) TON $ 28.00 30 $ 840.00 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' Width) SY $ 1.50 16590 $ 24,885.DD 2357.502 Bituminous Material for Tack Coat GAL $ 3.DD 2465 $ 7,395.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 3520 $ 211,200.00 2360.501 SP WEA3408 Wearing Course Mixture (Patch) TON $ 130.00 76 $ 9,880.00 2504.602 Adjust Gate Valve Box EA $ 225.00 18 $ 4,050.00 2504.602 Repair Gate Valve Mid Section EA $ 400.00 2 $ 800.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 300.00 10 $ 3,000.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 57 $ 39,900.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 250.00 3 $ 750.00 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 950.00 1 $ 950.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS $ 5,700.00 1 $ 5,700.00 Subtotal 5% Contingency Subtotal 25% Indirect Costs Part I - Bituminous Street Overlay WWYV*K#&tJJ'M $ 15,906.50 $ 334,036.50 $ 83,509.13 Part ii - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 2065 $ 17,552.50 2104.503 Remove Concrete Sidewalk (4") SF $ 4.00 510 $ 2,040.00 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 95 $ 1,520.00 2104.523 Salvage Casting EA $ 150.00 3 $ 450.00 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, CI.S (100% Crushed) TON $ 28.00 20 $ 560.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 60 $ 7,800.00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.602 Construct CBMH over Ex. Storm sewer w/Cstg (5' Dia.) EA $ 6,500.00 2 $ 13,000.00 2506.521 install Casting EA $ 550.00 3 $ 1,650.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 450.00 35 $ 15,750.00 2506.602 Remove & Replace Casting (Catch Basin) Special EA $ 1,000.00 6 $ 6,000.00 2506.602 Remove & Replace CBMH Structure w/Cstg (6' Dia.) EA $ 8,000.00 1 $ 8,000.00 2506.602 Remove & Replace Top Slab 4' Dia (STMH) EA $ 2,000.00 2 $ 4,000.00 2506.602 Remove & Replace 4' cone section 4' Dia (STMH) EA $ 3,000.00 1 $ 31000.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 3 $ 450.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 8.00 60 $ 480.00 2521.501 4" Concrete Sidewalk SF $ 5.00 510 $ 2,550.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 18.00 1615 $ 29,070.00 2531.501 Concrete Curb and Gutter, D412 LF $ 16.00 450 $ 7,200.00 2531.507 Concrete Valley Gutter- High Early 5Y $ 65.00 90 $ 5,850.00 Cedar Grove 4`" Addition 10 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 5 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 165.00 3 2540.602 Repair Underground Electric Fence EA $ 100.00 10 2540.602 Repair Landscaping EA $ 250.00 5 2572.503 Application of Water for Turf Establishment GAL $ 0.10 18000 2573.530 Storm Drain Inlet Protection EA $ 125.00 5 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 60.00 44 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.50 400 Subtotal 5% Contingency Subtotal 25% Indirect Costs Part II - Repair Existing Curb & Gutter Part I - 0ituminous Street Overlay Part II - Repair Existing Curb & Gutter Project 1197 Total Cost Cedar Grave 0 Addition 11 $ 325.00 $ 495.00 $ 1,000.00 $ 1,250.00 $ 1,800.00 $ 625.00 $ 2,640.00 $ 2,200.00 $ 140,057.50 $ 7,002.88 $ 147,060.38 $ 36,765.09 $ 153,825.47 $ 417,545.63 $ 183,825.47 $ 601,371.09 Appendix 9 Preliminary Assessment Roll City Project #1197 Cedar Grove 4th Cedar Grove 4h Addition 12 Shale Ln. Ra1 Residential PIN, Lot Equivalent knit Assessment i Total i. 2018 Shale Ln. 101670302020 1 $ 955 $ 955 2019 Shale Ln, 101670301270 1 $ 955 $ 955 ! 2023 Shale Ln. 101670301280 1 $ 955 $ 955 2024 Shale Ln. 101670302030 1 $ 955 $ 955 ' 2027 Shale Ln, 101670301290 1 $ 955 $ 955 2030 Shale Ln. 101670302040 1 $ 955 $ 955 2031 Shale Ln. 101670301300 1 $ 955 $ 955 2036 Shale Ln. 101670302050 1 1 $ 955 $ 955 i 2035 Shale Ln. 101670301310 1 $ 955 $ 955 2042 Shale Ln. 101670302060 1 i 955 $ 955 2041 Shale Ln. 101670301010 1 $ 955 $ 955 2048 Shale Ln. 101670302070 1 $ _ 955 $ 955 2054 Shale Ln. 101670302080 1 $ 955 $ 955 2060 Shale Ln. 101670302090 1 $ 955 $ 955 2065 Shale Ln. 101670303010 1 $ 955 $ 955 2066 Shale Ln. 101670302100 1 $ 955 $ 955 2073 Shale Ln. 101670308010 1955 $ 9_55 2074 Shale Ln. 10167030707.0 -- 1_._ $ � 955 $ 955 2079 Shale Ln, 101670308020 1 $ 955 $ 955 2080 Shale Ln. 101670307020 1 $ 955 $ 955 2083 Shale Ln. 101670308030 1 $ 955 $ 955 2084 Shale Ln. 101670307030 1 $ 955 $ 955 2087 Shale Ln. 101670308040 1 $ 955 $ 955 2088 Shale Ln. 101670307040 1 $ 955 $ 955 2091 Shale Ln. 101670308050 1 $ 955 $ 955 2092 Shale Ln. 101670307050 1 $ 955 $ 955 2095 Shale Ln, 101670308060 1 $ 955 $ 955 2096 Shale Ln, 101670307060 1 $ 955 $ 955 2099 Shale Ln. 101670308070 1 $ 955 $ 955 2100 Shale Ln. 101670307070 1 $ 955 $ 955 2103 Shale Ln. 101670308080 1 $ 955 $ 955 2104 Shale Ln. 101670307080 1 $ 955 $ 955 2107 Shale Ln, 101670308090 1 $ 955 $ 955 2108 Shale Ln. 101670307090 1 $ 955 $ 955 2111 Shale Ln. 101670308100 1 $ 955 $ 955 2112 Shale Ln. 101670307100 1 $ 955 $ 955 ' 2115 Shale Ln. 101670308110 1 $ 955 $ 955 1116 Shale Ln, 101670307110 1 ! $ 955 $ 955 2119 Shale Ln. 101670308120 1 $ 955 $ 955 2120 Shale Ln. 101670307120 1 $ 955 955 2123 Shale Ln. 101670308130 1 ! $ 955 $ 955 2124 Shale Ln. 101670307130 1 $ 955 $ 955 2127 Shale Ln. 101670308140 1 $ 955 $ 955 2128 Shale Ln. 101670307140 1 $ 955 $ 955 2133 Shale Ln. 101670308150 1 $ 955 $ 955 Cedar Grove 4h Addition 12 2134 Shale Ln. 101670307150 1 $ 955 $ 955 2140 Shale Ln. 101670307160 1 $ 955 $ 955 2146 Shale Ln. 101670307170 1 $ 955 $ 955 Subtotal: 48 955 I $ 45,MO !Marble Ln. _ Onyx Dr. 'total 2044 Marble Ln. 101670304390 1 $ 955 $ 955 Subtotal: 1 1 $ 955 R-1 Residential P.I.N. Lot7;iAssessment Equivalent Unit Total 4323 Onyx Dr. 101670303150 1 $ 955 $ 955 4326 Onyx Dr. 101670301150 1 j $ 955 $ 955 4331 Onyx Dr. 101670303160 1 $ 955 $ 955 4332 Onyx Dr. 101670301140 1 $ 955 $ 955 4337 Onyx Dr. 101670303170 1 $ 955 $ 955 4338 Onyx Dr. 101670301130 1 $ 955 $ 955 4343 Onyx Dr. 101670303180 1 $ 955 $ 955 4344 Onyx Dr. 101670301070 1 $ 955 $ 955 4349 Onyx Dr. 101670303190 1 $ 955 $ 955 4355 Onyx Dr. 101670303200 1 k $ 955 $ 955 4356 Onyx Dr. 101670301060 1 $ 955 $ 955 4361 Onyx Dr. 101670303210 1 $ 955 $ 955 4362 Onyx Dr. 101670301050 1 $ 955 $ 955 4367 Onyx Dr. 101670303220 1 $ 955 $ 955 4368 Onyx Dr. 101670301040 1 $ 955 $ 955 4385 Onyx Dr. 101670303230 1 $ 955 $ 955 4391 Onyx Dr. 101670303240 1 $ 955 $ 955 4392 Onyx Dr. 101670301030 1 $ 955 $ 955 4397 Onyx Gtr. 101670303250 1 $ 955 $ 955 4398 Onyx Dr, 101670301020 1 $ 955 $ 955 4405 Onyx Dr. 101670303260 1 $ 955 $ 955 Subtotal: 21 1 $ 20,055 !Marble Ln. _ LotUnit R-1 Residential P.I.N. Equivalent ` Assessment 'total 2044 Marble Ln. 101670304390 1 $ 955 $ 955 Subtotal: 1 1 $ 955 Sandstone Dr. Onyx Pt. Lot Unit Equivalent Assessment Total 4374 Sandstone Dr, 101670303060 1 $ 955 $ 955 4375 Sandstone Dr. 101670304400 1 $ 955 $ 955 R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4346 Onyx Pt. 101670301120 1 $ 955 $ 955 4352 Onyx Pt. 101670301110 1 $ 955 $ 955 4358 Onyx Pt. 101670301100 1 $ 955 $ 955 4361 Onyx Pt. 101670301090 1 $ 955 $ 955 4357 Onyx Pt. 101670301080 1 $ 955 $ 955 Subtotal: 5 $ 4,775_ Sandstone Dr. R-1 Residential P.I.N. Lot Unit Equivalent Assessment Total 4374 Sandstone Dr, 101670303060 1 $ 955 $ 955 4375 Sandstone Dr. 101670304400 1 $ 955 $ 955 Cedar Grave a Addition 13 ------ _--------- 4380 Sandstone ..._- Dr. 101670303050 1 $ 955 $ 955 4386 Sandstone Dr. 101670303040 1 $ 955 $ 955 i 4392 Sandstone Dr. 101670303030 1 $ 955 $ 955 4398 Sandstone Dr. 101670303020 1 I $ 955 $ 955 $ 955 Subtotal: 6 $ $ 5,730 Cedar Grove 4h Addition 14 Copper Ln. R-1 Residential - - P.M. ! R-1 Residential Unit i Assessment Lot unit Assessment 4327 Copper Pt. Total 2043 Copper Ln, 101670304410 1 $ 955 $ 955 i 2044 Copper Ln. 101670308450 1 Es 5 5 $ 955 ! 2050 Copper Ln. 101670308440 ) 1 $ -9 955 $ 955 2051 Copper Ln. 1016703040101 ^ $ 955 $ 955 ! 2054 Copper Ln. 101670308430 1 $ 955 $ 955 2058 Copper Ln. 101670308420 1 s $ 955 $ 955 i 2061 Copper Ln. 101670305020 1 $ 955 $ 955 2062 Copper Ln. 101670308410 1 ! $ 955 $ 955 2065 Copper Ln. 101670305030 1 $ 955 $ 955 2066 Copper Ln. 101670308400 1 $ 955 $ 955 2069 Copper Ln. 101670305040 1 $ 955 $ 955 2070 Copper Ln. 101670308390 1 $ 955 $ 955 2073 Copper Ln. 101670305050 1 $ 955 $ 955 2074 Copper Ln. 101670308380 1 $ 955 $ 955 2077 Copper Ln. 101670305060 1 $ 955 $ 955 2078 Copper Ln. 101670308370 1 ; $ 955 $ 955 2081 Copper Ln. 101670305070 1 $ 955 $ 955 2082 Copper Ln. 101670308360 1 $ 955 $ 955 2085 Copper Ln. 101670305080 1 $ 955 $ 955 2086 Copper Ln. 101670308350 i 1 $ 955 $ 955 2089 Copper Ln. 101670305090 1 $ 955 $ 955 { 2090 Copper Ln. 101670308340 1 $ 955 $ 955 2093 Copper Ln. 101670305100 1 $ 955 $ 955 2094 Copper Ln, 101670308330 1 $ 955 $ 955 2097 Copper Ln. 101670305110 ! 1 $ 955 $ 955 2101 Copper Ln. 101670305120 1 $ 955 $ 955 s 2102 Copper Ln. 101670308240 y 1 $ 955 $ 955 i 2105 Copper Ln. 1 101670305130 1 $ 955 $ 955 2125 Copper Ln. 101670305140 1 $ 955 $ 955 Subtotal: 2 $ 27,695 Cedar Grove 4h Addition 14 Copper Pt. R-1 Residential - - P.M. Lot Equivalent Unit i Assessment Total 4327 Copper Pt. 101670308250 1 $ 955 $ 955 4339 Copper Pt. 101670308260 1 $ 955 $ 955 4351 Copper Pt. 101670308270 1 $ 955 $ 955 4.352 Capper Pt. 101670308320 1 Cedar Grove 4h Addition 14 4357 Copper Pt. 101670308280 1 $ 955 $ 955 4358 Capper Pt. i 101670308310 1 $ 955 $ 955 4363 Copper Pt. 101670308290 1 2049 Quartz Ln. 955 1 955 4364 Copper Pt. 101670308300 1 101670304030 955 955 955 Subtotal: a 1 $ 7,M Cedar Grove 4th Addition is Quartz Ln. R-1 ResidentialEquivalent Lot 1 Unit Assessment Total 2048 Quartz Ln. 101670305010 1 955 955 2049 Quartz Ln. 101670304020 1 955 $ 955 2053 Qua rtz Ln. 101670304030 955 955 2057 Quartz Ln. 101670304040 1 955 955 2061 Quartz Ln. 101670304050 1 $ 955 955 ............ 2062 Quartz Ln.101670305280 1 1E�� $ i �i 5 955 2065 Quartz Ln. It 101670304060 1 $ 955 $ 955 2066 Quartz Ln. 101670305270 1 $ 955 955 2069 Quartz Ln. 101670304070 1 955 955 1_2070 Quartztn. 101670305260 1 955 955 2073 Quartz Ln. 101670304090 1 $ 955 $ 955 2074 Quartz Ln. 101670305250 1 $ 955 955 2077 Quartz Ln. 101670304090 T- 955 $ 955 2078 Quartz Ln. 101670305240 1 955 955 2081 Quartz Ln. 101670304100 1 955 955 2082 Quartz Ln. 101670305230 1 $ 955 $ 955 2085 Quartz Ln. 101670304110 1 $ 955 955 2086 Quartz Ln. 101670305220 1 $ 955 955 2089 Quartz Ln. 101670304120 1 $ 955 $ 955 2090 Quartz Ln. 101670305210 1 955 $ 955 2093 Quartz Ln. 101670304130 1 955 $ 955 2094 Quartz Ln. 101670305200 1 $ 955 $ 955 2097 Quartz Ln, 101670304140 1 955 955 2098 Quartz Ln. 101670305190 955 955 210IQuartz Ln. 101670304150 I— $ 955 $ 955 2102 Quartz Ln.101670305180 I 1 955 $ 955 2105 Quartz Ln 101670304160 1 955 $ 955 2106 Quartz Ln. 1 101670305170 1 955 $ 955 2 109 Quartz Ln. 101670304170 1 $ 955 $ 955 2114 Quartz Ln. 101670305160 1 $ 955 955 2119 Quartz Ln, 101670304180 1 $ 955 955 2125 Quartz Ln. 101670304190 1 $ 955 955 7.126 Quartz Ln. 101670305150 1 $ 955 $ 955 Subtotal: 33 $ 31,515 Diamond Dr. R -I Residential II Lot Equivalent Unit Assessment Total 4285 Diamond Dr, 101670306190 955 $ 955 4315 Diamond Dr. 101670306250955 $ 955 4321 Diamond Dr. 101670306260 955 4327 Diamond Dr, 101670306270 1 $ 955 $ 955 4328 Diamond Dr. 101670308230 1 $ 955 955 Cedar Grove 4th Addition is 4333 Diamond Dr. 101670306280 1 $ 955 $ 955 4334 Diamond Dr. 101670308220 1 $ 955 $ 955 4339 Diamond Dr. 101670306290 1 $ 955 $ 955 4340 Diamond Dr. 101670308210 1 $ 955 $ 955 4345 Diamond Dr. 101670306300 1 $ 955 $ 955 4346 Diamond Dr. 101670308200 1 $ 955 $ 955 4351 Diamond Dr. 101670306310 1 $ 955 $ 955 4352 Diamond Dr. 101670308190 1 $ 955 $ 955 4357 Diamond Dr, 101670306320 1 $ 955 t $ 955 4358 Diamond Dr. 101670308180 1 $ 955 $ 955 4363 Diamond Dr. 101670306330 1 $ 955 $ 955 4364 Diamond Dr. 101670308170 1 $ 955 $ 95.5 4369 Diamond Dr, 101670306340 1 $ 955 $ 955 4370 Diamond Dr. 101670308160 1 $ 955 $ 955 Subtotal: 19 I $ 18,145 Public Facilities (PF) Nicols Rd. (Service Road) Front Feet Unit Assessment Total 4424 Sandstone Dr. R-1 Residential Lot P.I.N. Equivalent Emit Assessment $ Total 4316 Nicols Rd, 101670306110 1 $ 955 $ 955 4322 Nicols Rd. 101670306100 1 $ 955 $ 955 4328 Nicols Rd. 101670306090 1 $ 955 $ 955 4334 Nicols Rd. 101670306080 1 $ 955 $ 955 4340 Nicols Rd. 101670306070 1 $ 955 $ 955 4346 Nicols Rd. 101670306060 1 $ 955 $ 955 4352 Nicols Rd. 101670306050 1 $ 955 $ 955 4358 Nicols Rd. 101670306040 1 $ 955 $ 955 4364 Nicols Rd. 101670306030 1 $ 955 $ 955 4370 Nlcols Rd, 101670306020 1 $ 955 $ 955 4376 Nicols Rd. 101670306010 1 $ 955 $ 955 Subtotal: 11 $ 10,505 Public Facilities (PF) P.I.N. Front Feet Unit Assessment Total 4424 Sandstone Dr. 100300075010 640 $ 14.50 $ 9,280 4424 Sandstone Dr. 100300076012 640 $ 14.50 $ 9,280 4300 Nicols Rd. 101670306241 780 $ 14.50 $ 11,310 Subtotal; 2060 $ 29,874 Total: Single Family Lots 181 Public Facility Front Feet 2060 Residential Frontage 17938 82.8% Public Facility Frontage 2060 9.5% Non -Assessable Frontage 1654 7.6% Total Frontage 21652 100.0% Cedar Grove 0 Addition 16 $ 172,855 29,$70 202,725 CM £ ii: I > ■N mag 3a, go-AZOATJ 60' ROW It 1 112 TYPE 2360 BITUMINOUS BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE (4112 Shale Ln.) 311+ CL. 5 AGGREGATE BASE 9 ITTER ty Cedar Grove 4th Addition 1of Hakan Street Revitalization - Project 1197 Fig. 3 Engineering Department Typical Sections Cedar Grove 4t" Addition Neighborhood Street Revitalization City Project No. 1197 Informational Meeting — 5:30 P.M. Monday, Jan. 25, 2016 Conference Rooms 1A&B Attendance Aaron Nelson, Assistant City Engineer, 2 residents representing 2 single family homes were in attendance (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. Shale Lane has "tenting" in the existing asphalt. Will this overlay eliminate or make the tenting less significant? Tenting is usually most apparent in the winter when the streets and base material are frozen. An Engineering Technician will investigate the tenting to see how significant it is, and staff will communicate the findings with the resident. The meeting adjourned at 6:20 p.m. Cedar Grove 4 t Addition City Project 1197 Informational Meeting Monday, Jan. 25, 2016 5:30 p.m. Conference Room 1 AB Agenda Information Memo February 2, 2016 Eagan City Council Meeting PUBLIC HEARING C. Project 1201, Kingswood Ponds Street Improvements Action To Be Considered: Close the public hearing and approve Project 1201 (Kingswood Ponds - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of residential streets in Kingswood Ponds, a residential neighborhood in central Eagan located west of Pilot Knob Road and southeast of I -35E. ➢ A structural mill and overlay of the streets within this neighborhood is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ On January 5, 2016, the draft Feasibility Report was presented to the Council and a public hearing was scheduled for Tuesday, February 2, 2016. ➢ An informational neighborhood meeting was held on January 25 for the adjacent property owners to discuss the proposed improvements. Of the 46 single family residential properties to be assessed under this improvement, 4 people representing 3 homes attended the meeting. Attachments (2) PHC-1 Feasibility Report PHC-2 Neighborhood Meeting Minutes (� I I �City of Eap Me To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: February 2, 2016 Re: Kingswood Ponds Street Revitalization City Project No. 1201 Attached is the feasibility report for the Kingswood Ponds Street Revitalization, City Project No. 1201. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: � AL�x partment of Public Works Reviewed By: tl � j �rirr� I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. I�L&A Aaron Nelson Date: 491 i� Reg. No. 45795 Date: O Date: i V// e ExecutiveSummary..................................................................................................... 1 Introduction/History.....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 Cost Estimate...............................................................................................................6 Assessments........................................................................................... ......7 AssessmentFinancing Options.....................................................................................8 RevenueSource...........................................................................................................8 ProjectSchedule..........................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures . 1 Location Map 2 Street Improvement/Assessment Area Map 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Kingswood Ponds Project # 1201 Street Area 7,806 Sq. Yds. Street Length 2,360 Feet Curb Removal Constructed 1996, 1998 Reconstructed - Streets included Kingswood Ponds Road Crack Sealed 46 Seal Coated 2004, 2011 1 ® Utility Improvements t Public Facilities J j SE l of Section 16 & NE West of Pilot Knob Road Absolute Location l of Section 21, Relative Location North of Deerwood Drive Township 27, Range 23 Project Details • Roadway resurfacing (edge mill & 1- PCI Rating 1 42/100 Recommended Overlay 1/2" overlay) • Replacement of damaged curb &gutter Improvement Curb Removal 8% s Adjustment/Replacement of: Scope o Sanitary/Storm sewer o Utility castings i o Water gate valves Residential Lots (R-1) 46 a Street signage Commercial/Industrial 1 ® Utility Improvements t Public Facilities J j 1 Cost Estimate/ Revenue Kingswood Ponds 1 February 2, 2016 Neighborhood Street Revitalization Kingswood Ponds •::,o:« lntrcductlon History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 2,360 feet of residential streets in the Kingswood Ponds neighborhood in central Eagan has been identified for 2016 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1996 and 1998. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 18 to 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2004 and 2011. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section If not combined with the bituminous overlay proposed with this project. infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Kingswood Ponds project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. cope This project will provide resurfacing (edge mill and overlay) for approximately 2,360 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the SE % of Section 16 & NE Y of Section 21, lying West of Pilot Knob Road, North of Deerwood Drive, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCE) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: The 2015 PCI rankings for the street segments have a weighted average pavement condition rating of 42, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2016 construction season is the optimal time to construct the bituminous overlay on this street. Kingswood Ponds 3 Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. r Proposed I rove ents Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8` wide) to accommodate a 1% -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 8% of the existing concrete curb and gutter will have to be replaced. Boulevard turf: will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There is a manhole structure that requires rehabilitation due to deterioration. This repair will be financed through the Combined Utility Fund. Kingswood Ponds 4 Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 28 to 32 feet wide, have low traffic volumes, limited access points, and a trail along Pilot Knob Road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Kingswood Ponds 5 n P r i q-1>Easeme t � m is All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that a Dakota County right-of-way permit will be required for work next to Pilot Knob Road. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2016 — 2020) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Gust Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2016 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Kingswood Ponds • Mill & Overlay........................................................................ $ 95,000 • Repair Existing Concrete Curb & Gutter ................................ $ 26,300 • Utility Improvements............................................................. 700 Total........................................................................... $122,000 14StY1ntS Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Kingswood Ponds 6 An early deterioration credit (5% per year) is proposed for all properties because the pavement condition has deteriorated prior to the anticipated 20 -year pavement life cycle (1/20=5%). The total front footage is 5,260'. 1,820' (910'x2) of Kingwsood Ponds Road deteriorated 2 years before its 20 year life expectancy. The early deterioration adjustment factor for the neighborhood is [(1,820' x 1:8/20 years) f ((5,260' —1,820') x 20/20 years)] / 5,260' = 96.5%. This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. City Special Assessment Policy Mill & Overlay - Low -Density Residential (R-1,2,3) Mill & Overlay— Public Facilities Mill & Overlay— Commercial/ industrial Repair Existing Concrete Curb & Gutter Utility Improvements r_1TTT_TTT1WT-1141TRITI, Property City 50% 50% 75% 25% 100% - 100% 1.00% Residential Lots — All residential lots (46 single family homes) as shown on Figure 2, having driveway or private street access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets. The estimated cost per residential unit, based on the City's Assessment Policy, is $940/ lot and is calculated as follows: Mill & Overlay - Residential Properties 0 4,945' Residential Frontage / 5,260' Total Frontage = 94.0% o $95,000 (Mill & Overlay Costs) x 50% x 94.0% (Res. Frontage) x 96.5% (Early Deterioration) = $43,087 (Total R-1 Assessment) o $43,087 / 46 lots = $936.67, rounded to $940 / single-family lot 0 Public Facility Lots — All Public Facility lots (Old Town Hall —158' frontage), as shown on Figure 2, within the project area are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable. The estimated assessments, based on the City's Assessment Policy for a standard mill & overlay improvement, is $13.07 per front foot for public facility lots, and is calculated as follows: Mill & Overlay — Public Facility Properties o $95,000 (Mill & Overlay Costs) / 5,260' (Total Frontage) _ $1.8.06 / Front Foot o $18.06 / Front Foot x 75% (Assessment Rate) x 96.5% (Early Deterioration) _ $13.07 / Public Facility Front Foot o $13.07/F.F. x 158 F.F. = $2,065 P.F. assessment Kingswood Ponds 7 Mill & Overlay - Commercial/Industrial — All commercial/industrial properties (Fire Station — 157' frontage), as shown on Figure 2, within the project area are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable, regardless of street width. The estimated cost per net acre to be assessed, based on the City's Assessment Policy, is $17.43 per front foot for C/I lots, and is calculated as follows: Mill & Overlay — Commercial/industrial Properties o $95,000 (Mill & Overlay Costs) / 5,260' (Total Frontage) = $18.06/ Front Foot o $18.06/ Front Foot x 100% (Assessment Rate) x 96.5% (Early Deterioration) $1.7.43 / C/I Front Foot o $17.43/F.F. x 157 F.F. = $2,737 C/I assessment Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners and 10 years for public facilities and commercial/industrial properties. In 2015, the interest rate was set at 4%. The 2016 rate is not yet available, however, it expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $940, and a $1,000 public facility and commercial/industrial property, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Residential Lot ($9.40 assessment) Principal / Year Interest / Year I Cost / Year 1Year $188 $44 i $232 Year $188 �._.__..__..._._,$.._,......_._...,16._-._.....__ Public Facility & /I (for every $1,000 assessed) PnncrpaE / Year interest / Year r� Cost / Year T 1"t Year 100 $47 $147 10 Year I $100 $4 $104 Bonds may be issued to finance the improvements. Revenue ours Asummary of revenue sources is listed below: Kingswood Ponds 8 The Major Street Fund will finance the estimated street related project deficit of $73,258. The Combined Utility Fund will finance the estimated $700 utility improvements. q> Project Schedule Present Feasibility Report to City Council/ Order Public Hearing ...................................... .........................................January 5, 2016 Informational Meeting..............................................................................January 25, 2016 Public Hearing............................................................................................ February 2, 2016 Approve Plans and Specifications............................................................ February 16, 2016 BidDate........................................................................................................ March 24, 2016 AwardContract.................................................................................................April 5, 2016 Start Construction............................................................................................. May 1, 2016 Project Completion.......................................................................................... August, 2016 Final Cost Report........................................................................................September, 2016 Final Assessment Hearing...................................................................................... Fall, 2016 First Payment Due with Property Tax Statement ........................................... May 15, 2017 Kingswood Ponds 9 Appendix A Preliminary Cost Estimate City Project 1201- Kingswood Ponds Subtotal S% Contingency Subtotal 25% Indirect Costs Part I - Bituminous Street Overlay $ 72,405.00 3,620.25 76,025.25 19,006.31 $ 95,031.56 Item No. item Unit Est Unit PriceEst Item No. Item UnitI ) Unit Primo l Estimated Cost $ ---� $ 122,059.22 Part 11- Repair Existing Curb & Gutter Part I - Bituminous Street Overisy 2104.501 Remove Concrete Curb and Gutter 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 220 $ 2,200.00 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6" Width) SY $ 1.50 3200 $ 4,800.00 2357.502 Bituminous Material for Tack Coat GAL $ 3,00 510 $ 1,530.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 725 $ 43,500.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 45 $ 5,850.00 2504.602 Adjust Gate Valve Box EA $ 225.00 3 $ 675.00 2504.602 Repair Gate Valve Mid Section EA $ 400.00 1 $ 400.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 300.00 1 $ 30D.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 8 $ 5,600.00 2506.602 Adjust Manhole Casting- Riser Adjustment EA $ 250.00 1 $ 250.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 5P-1 Signage Remove and Replace LS $ 1,300.00 1 $ 1,300.00 Subtotal S% Contingency Subtotal 25% Indirect Costs Part I - Bituminous Street Overlay $ 72,405.00 3,620.25 76,025.25 19,006.31 $ 95,031.56 Item No. item Unit 21,622.13 Unit PriceEst 5,405.53 $ st Estimated CoQty l 95,031.56 $ 27,027.65 $ 122,059.22 Part 11- Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 385 $ 3,272.50 2104.505 Remove Concrete Driveway / Valley Gutter SY $ 16.00 15 $ 240.00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 450.00 10 $ 4,500.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 2 $ 300.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 17.00 385 $ 6,545.00 2531.507 Concrete Valley Gutter - High Early SY $ 65.00 15 $ 975.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 2925 $ 292.50 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 60.00 6 $ 360.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.50 65 $ 357.50 Subtotal 5% Contingency Subtotal 25% Indirect Costs Part 11- Repair Existing Curb & Gutter Part I - Bituminous Street Overlay Part II - Repair Existing Curb & Gutter Project 1201 Total Cost Kingswood Ponds 10 $ 20,592.50 $ 1,029.63 $ 21,622.13 $ 5,405.53 $ 27,027.66 $ 95,031.56 $ 27,027.65 $ 122,059.22 Appendix B Preliminary Assessment Role City Project #1201 Kingswood Ponds ! Kingswood Ponds Road Nest Pond Road R-1 Residential R-1 Residential P.I.N. 1°t I Equivalent Unit Assessment Lot Equivalent Total 1.404 KINGSWOOD PONDS RD 104205002010 1 $ 940 $ 940 1408 KINGSWOOD PONDS RD 104205002020 1 $ 940 $ 940 1410 KINGSWOOD PONDS RD 104205002030 i 1 940 940 $ 940 1411 KINGSWOOD PONDS RD 104205001010 1 $ 940 $ 940 1415 KINC35WOOD PONDS RD 104205001020 1 $ 940 $ 940 1418 KINGSWOOD PONDS RD 104205002070 1 $ 940 $ 940 1419 KINGSWOOD PONDS RD 104205001030 1 $ 940 $ 940 1420 KINGSWOOD PONDS RD 104205002080 1 $ 940 $ 940 1423 KINGSWOOD PONDS RD 104205001040 1 $ 940 $ 940 3424 KINGSWOOD PONDS RD 104205002090 1 $ 940 $ 940 1427 KINGSWOOD PONDS RD 104205001050 1 $ 940 $. 940 1428 KINGSWOOD PONDS RD 106747001020 1 I $ 940 $ 940 1431 KINGSWOOD PONDS RD 104205001060 1 $ 940 $ 940 1432 KINGSWOOD PONDS RD 106747001010 1 $ 940 940 1435 KINGSWOOD PONDS RD 104205001070 1 $ 940 $ 940 1436 KINGSWOOD PONDS RD 104205002120 i 1 $ 940 $ 940 1439 KINGSWOOD PONDS RD 104205001080 1 1 $ 940 $ 940 1440 KINGSWOOD PONDS RD 104205002130 1 $ 940 $ 940 1444 KINGSWOOD PONDS RD 104205002140 1 $ 940 $ 940 1448 KINGSWOOD PONDS RD 104205102010 1 $ 940 940 1452 KINGSWOOD PONDS RD E 104205102020 1 $ 940 $ 940 1456 KINGSWOOD PONDS RD 104205102030 1 $ 940 $ 940 1459 KINGSWOOD PONDS RD 104205103100 1 $ 940 $ 940 1460 KINGSWOOD PONDS RD 104205102040 1 $ 940 $ 940 1463 KINGSWOOD PONDS RD 104205103090 1 $ 940 $ 940 1464 KINGSWOOD PONDS RD 104205102050 i 1 $ 940 $ 940 1467 KINGSWOOD PONDS RD 104205103080 ; 1 $ 940 $ 940 1468 KINGSWOOD PONDS RD 104205102060 1 $ 940 $ 940 1472 KINGSWOOD PONDS RD 104205102070 1 $ 940 $ 940 Subtotal 29 $ 27,260 ' East Pond Read Nest Pond Road R-1 Residential P.I.N. R-1 Residential Unit I Assessment P.M. Lot Equivalent y unit i Assessment 104205002040 1 1475 WEST POND RD ! 104205102130 1 $ 940 $ 940 1476 WEST POND RD 104205102080 1 $ 940 $ 940 1479 WEST POND RD 104205102120 1 $ 940 $ 940 1480 WEST POND RD 104205102090 1 $ 940 $ 940 1484 WEST POND RD 104205102100 1 $ 940 I $ 940 1483 WEST POND RD 104205102110 1 $ 940 $ 940 Subtotal 6 $ 5,640 ' East Pond Read R-1 Residential P.I.N. Lot Equivalent Unit I Assessment Total 1412 EAST POND ROAD 104205002040 1 940 $ 940 i 1414 EAST POND ROAD 104205002050 1 $ 940 $ 940 1416 EAST POND ROAD 104205002060 1 $ 940 $ 940 Subtotal & 1 $ 2,820 Kingswood Ponds 11 Pilot Knob Road Unit Public Facilities i P.I.N. Front I F I Total O=OtAssessment j 3830 PILOT KNOB RD (Old Town Hall) 100210001020 1 158 13,07 2,065 1 Subtotal J .158 $ 2,065 1 Pilot Knob Road Unit Commercial/ Industrial P.I.N. Front Foot Assessment Total 3795 PILOT KNOB RD (Fire Station) 100160080020 157 $ 17.43 $ 2,737 I $ 2,737 Kingswood Ponds Overlook 46 lots $ 43,240 R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total Industrial I parcel $ 1454 KINGSWOOD POND OVERLOOK 10420510311.0 1 940 48,042 940 1458 KINGSWOOD POND OVERLOOK 104205103050 1 $ 940 158 940 1459 KINGSWOOD POND OVERLOOK 104205103030 Commercial/Industrial Frontage 157 940 940 1.462 KINGSWOOD POND OVERLOOK 104205103060 1 940 i $ 940 1463 KINGSWOOD POND OVERLOOK 104205103020 940 $ 940 1466 KINGSWOOD POND OVERLOOK 104205103070 940 $ 940 1467 KINGSWOOD POND OVERLOOK 104205103010 1 940 $ 940 I Subtotal a $ 7,520 j Pilot Knob Road Unit Public Facilities i P.I.N. Front I F I Total O=OtAssessment j 3830 PILOT KNOB RD (Old Town Hall) 100210001020 1 158 13,07 2,065 1 Subtotal J .158 $ 2,065 1 Pilot Knob Road Unit Commercial/ Industrial P.I.N. Front Foot Assessment Total 3795 PILOT KNOB RD (Fire Station) 100160080020 157 $ 17.43 $ 2,737 I $ 2,737 Kingswood Ponds 12 Total R-1 lots 46 lots $ 43,240 Public Facilities 1 parcel $ 2,063 Commercial/ Industrial I parcel $ 2,737 $ 48,042 Residential Frontage 4945 94.0% Public Facility Frontage 158 3.0% Commercial/Industrial Frontage 157 3.0% Non -Assessable Frontage 0 0.0% Total Frontage 5260 200.0% Kingswood Ponds 12 Fig. 1 Kingswood Ponds C4QfEapn Street Revitalization Project 1201 11!15!2075 .i L .. Kingswood Ponds Date, 922-2015 Street Revitalization - Project 1201 Fig. 2 Cgof a 910mr-fli &I-IT61 92 KAF&� EX. MOUNTABLE CURB & GUTTER 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE 50'160' ROW ii 28'132' F.F. EDGE MIL (6'-S' wide) Typ. 1 X12 TYPE 2360 BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED I L I 3" BITUMINOUS SURFACE .6" CL 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section Kingswood Ponds 4v� Uty of lakan Street Revitalization - Project 1201 Fig. 3 Engineering Department Typical Sections Kingswood Ponds Neighborhood Street Revitalization City Project No. 1201 Informational Meeting — 5:30 P.M. Monday, Jan. 25, 2016 Conference Rooms 1A&B Attendance Aaron Nelson, Assistant City Engineer, 4 residents representing 3 single family homes were in attendance (see attached sign -in sheet). 3 of the residents live on private streets, 1 on the public street. Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. How long will the construction last? The 2016 project will be split into 2 separate contracts, each with 7 to 8 project areas. The contractor will have flexibility to determine how they phase each area, but construction is anticipated to begin in the first area early May (weather dependent). The size and scope of the improvements in this neighborhood will likely result in approximately a 3 to 4 week construction timeframe. The City will mail more detailed construction specific information as construction nears. 3. 17 of the 46 homes have driveway access onto private streets. Why did the city allow the private streets? Why are those homes being assessed for the public streets? They should receive a discount since they are responsible for the maintenance of their own streets. Why doesn't the city plow the private streets? The city should take over all maintenance responsibilities of the private streets. Eagan has very definitive standards that every development must meet. Some of the requirements include the construction of all public streets to City standards (28'-32' wide with curb & gutter), they are located within dedicated public rights-of-way (50'-60' wide), and cul-de-sacs must be installed on dead-end streets to provide adequate and safe access and allow large City equipment to perform routine maintenance (i.e. snow & ice control, sweeping, patching, etc.). When the Kingswood Pond subdivision was developed in 1997, the owner/developer wanted to maximize the development potential of this heavily wooded and tough topography property. In order to maximize development, not all of the city standards (street width, right-of-way and/or cul-de-sac requirements) could be met. However, in that time period, the city did provide options that allowed the installation of private streets and/or shared driveways at the developer's discretion. These private streets & driveways do not have the same width requirements (can be down to 20' wide) and no public right-of- way dedication or cul-de-sac requirements. With no public right-of-way, the building setback distance from the back of curbing is substantially reduced from 43' to 20'. In these situations, the City required the developer to create and record a cross easement to all property owners who shared the private street/drive with the obligation for future operational and structural maintenance being the responsibility of those property owners. If private streets with lesser standards were not allowed in this development, many of the current houses/lots in the neighborhood would not have been feasible. The tradeoff is those property owners are responsible for the ownership and maintenance of their private streets. Agreements with the impacted properties were written at time of development, and the property owner acknowledged that he was aware of the implications at the time he purchased the property. It's the City's understanding that a homeowners association was created with initial development to provide for the maintenance of the private streets, but the association has since disbanded. This leaves the maintenance of the private streets to the adjacent property owners. Every property in the neighborhood is proposed to be assessed the same amount, regardless of which street they live on, because everyone must drive on Kingswood Ponds Road to get to and from their homes. Assessing in this manner is how the city ensures everyone helps pay for the maintenance of the vast network of public streets throughout the city. 4. Are the water main and sanitary sewer under the private streets public or private? Both the water and sewer are public. The city will continue to own and maintain them. The meeting adjourned at 6:20 p.m. Kingswood Ponds City Project 1201 Informational Meeting Monday, Jan. 25, 2016 5:30 p.m. Conference Room 1AB NAME ADDRESS PHONE 2. r 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Agenda Information Memo February 2, 2016 Eagan City Council Meeting PUBLIC HEARING D. Project 1198, Blackhawk Forest/Centex Vermilion Additions Street Improvements Action To Be Considered: Close the public hearing and approve Project 1198 (Blackhawk Forest/Centex Vermilion Additions - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of residential streets in the Blackhawk Forest/Centex Vermilion Additions, a neighborhood in northwest Eagan located southeast of TH 13 and north of Silver Bell Road. ➢ A structural mill and overlay of the streets within this neighborhood is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ On January 5, 2016, the draft feasibility report was presented to the Council and a public hearing was scheduled for Tuesday, February 2, 2016. ➢ An informational neighborhood meeting was held on January 25 for the adjacent property owners to discuss the proposed improvements. Of the 43 single family and 255 multi -family properties to be assessed under this improvement, 2 people representing one town home association attended the meeting. Attachments (2) PHD-1 Feasibility Report PHD-2 Neighborhood Meeting Minutes City of Eap Me To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: February 2, 2016 Re: Street Revitalization City Project No. 1198 Attached is the feasibility report for the Slackhawk Forest/Centex Vermilion Additions Street Revitalization, City Project No. 1198. This report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 2�=� J n' Aaron Nelson Date: # Reg. No. 45795 Reviewed By: Nla-- Dcpxrtment f Public Works Reviewed By: a, FinanGr partment 00 Date: � �• s„ Date: TABLE OF CONTENT ExecutiveSummary..................................................................................................... 1 Introduction/History.....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included.....................................................................................................3 Street Pavement Evaluation.........................................................................................3 Proposed Improvements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments................................................................................................................7 AssessmentFinancing Options.....................................................................................7 RevenueSource...........................................................................................................8 Project Schedule..........................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background F— Blackhawk 48/100 1-1/2" overlay) • Replacement of damaged curb & I Project Name Forest/Centex Project # l 1198 15% Vermilion Additions $ 119,638 (33%) • Sanitary/Storm sewer Street Area 18,525 Sq. Yds. Street Length I 5,450 Feet 43 • Water gate valves Constructed 1995, 1996 o Street signage Burgundy Drive Red Fox Road Reconstructed Deer Pond Circle Streets Included Brown Bear Trail Crack Sealed Seal Coated 1999, 2008 Absolute Location S Y2of Section 17 Relative Location East of T.H. 13 & Township 27, Range 23 North of Silver Bell Road Project Details • Roadway resurfacing (edge mill & PCI Rating 48/100 1-1/2" overlay) • Replacement of damaged curb & Recommended Improvement Overlay gutter Scope s Adjustment/Replacement of: Curb Removal 15% Total $364,100 ......... . — $ 119,638 (33%) • Sanitary/Storm sewer • Utility castings R-1 Residential Lots 43 • Water gate valves R-3 Residential Units 255 o Street signage Cost Estimate/ Revenue Mill & Overlay w/Signage $245,900 $119,638 $126,262 Repair Existing Concrete Curb & Gutter $112,600 $112,600 Utility Improvements $ 5,600 $ 5,600 Total $364,100 ......... . — $ 119,638 (33%) $ 244,462 (67%) Blackhawk Forest/Centex Vermilion Additions 1 Feb. 2, 2016 Neighborhood AdditionsBlackhawk Forest/Centex Vermilion Eagan..Minnesota r !nt oduction History Pavement Management - As a part of Eagan"s Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 5,450 feet of residential streets in the Blackhawk Forest & Centex Vermilion Additions, in west central Eagan, have been identified for 2016 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1995 & 1996. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 and 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1999 and 2008. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Blackhawk Forest/Centex Vermilion Additions 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. co C This project will provide resurfacing (edge mill & 1-1/2" overlay) on approximately 5,450 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, and replacement of street signage. Area to Be Included Properties included in the project lie within the S %, Section 17, lying East of T.H. 13 and North of Silver Bell Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. q>Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PC[ rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2015 PCI rankings for the street segments have a weighted average pavement condition rating of 46, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the Integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the Blackhawk Forest/Centex Vermilion Additions 3 2016 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. ';�'Pronosed improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 15% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement —Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a Blackhawk Forest/Centex Vermilion Additions 4 number of structures that require replacement and repairs due to deterioration. These repairs will be financed through the Combined Utility Fund. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this area were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 30-34 feet wide, have low traffic volumes, limited access points, and a trail along Burgundy Drive and Robin Lane to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Blackhawk Forest/Centex Vermilion Additions 5 Easement rerrel its All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated a right-of-way permit from Mn/DOT will be required for work within the TH 13 right-of-way. q>.Feasibilityand Recommendation The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been Used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2016 — 2020) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. <�;>Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2016 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Blackhawk Forest/Centex Vermilion Additions Mill& Overlay........................................................................ $ 245,900 Repair Existing Concrete Curb & Gutter ................................ $ 112,600 e Utility Improvements............................................................. L__5.,.600 Total........................................................................... $ 364,100 ASS essments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Blackhawk Forest/Centex Vermilion Additions 6 City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter 100% Utility improvements - 100% Residential Properties—All residential properties (43 R-1 single family homes & 255 R-3 town home units) as shown on Figure 2, having driveway or private street access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. Following past practice, higher density residential properties (R-2 & R-3) are assessed at a rate of 75% of single family properties, so each unit is equivalent to 0.75 residential units. The estimated cost per ERU, based on the City's Assessment Policy, is $511 /ERU and is calculated as follows: Mill & Overlay: R-1 & R--3 Residential & Neighborhood Parks • 1 R-1 lot= I Equivalent Residential Unit (ERU) • 1 R-3 unit = 0.75 ERU TOTAL NUMBER OF ERU'S = (43 x 1.0 ERU) R-1 + (255 x 0.75 ERU) R-3 = 234.25 ERU's 0 10,622' R1 & R3 frontage/ 10,900' Total Frontage= 97.4% o $245,900 (Mill & Overlay Costs) x 50% x 97.4% = $119,753 (Total R1 & R3 Assessment) o $119,753 / 234.25 ERU's = $511.21, rounded to $511/ ERU ® R-1= $511 x 1.00 = $511 / lot ...................(43 lots) • R-3 = $511 x 0.75 = $383 / unit .............(255 units) The remaining frontage within the project area (278' or 2.6%) is considered non- assessable under the City's Assessment Policy. 1;__,�Assessment FlnatCln ® tHl1 The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2015, the interest rate was set at 4%. The 2016 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedules are examples of a $511 R-1, and $383 R-3 assessments with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Blackhawk Forest/Centex Vermilion Additions 7 R-1- $511 Bonds may be issued to finance the improvements. <�;>Revenue Source A summary of revenue sources is listed below. Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 245,900 $ 119,638 $ 126,262 Repair Existing Curb & Gutter $ 112,600 - $ 112,600 Utility Improvements $ 5,600 - $ 5,600 Totals $ 364,100 $119,638 $ 244,462 The Major Street Fund will finance the estimated street related project deficit of $238,862. The Combined Utility Fund will finance the estimated utility related costs of $5,600. �->Project Schedule Present Feasibility Report to City Council/ Order Public Hearing...................................................................................January 5, 2016 Informational Meeting..............................................................................January 25, 2016 PublicHearing............................................................................................ February 2, 2016 Approve Plans and Specifications............................................................ February 16, 2016 BidDate........................................................................................................ March 24, 2016 AwardContract.................................................................................................April 5, 2016 StartConstruction............................................................................................. May 1, 2016 ProjectCompletion.......................................................................................... August, 2016 FinalCost Report........................................................................................September, 2016 Final Assessment Hearing...................................................................................... Fall, 2016 First Payment Due with Property Tax Statement ........................................... May 15, 2017 Blackhawk Forest/Centex Vermilion Additions 8 Principal Year Interest Year Cost / Year_.____ f 15t Year $102 - $4 $126 I Year102..._-.._. 4 _..._.._ W....,... --_._._._ 5 106__.._T_..._ � R-3 = $383 Principal /Year Interest / Year I Cost / Year , 1 Year $77 $18 (� $94 ((5 Year - ; $77 $3 $80 I Bonds may be issued to finance the improvements. <�;>Revenue Source A summary of revenue sources is listed below. Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 245,900 $ 119,638 $ 126,262 Repair Existing Curb & Gutter $ 112,600 - $ 112,600 Utility Improvements $ 5,600 - $ 5,600 Totals $ 364,100 $119,638 $ 244,462 The Major Street Fund will finance the estimated street related project deficit of $238,862. The Combined Utility Fund will finance the estimated utility related costs of $5,600. �->Project Schedule Present Feasibility Report to City Council/ Order Public Hearing...................................................................................January 5, 2016 Informational Meeting..............................................................................January 25, 2016 PublicHearing............................................................................................ February 2, 2016 Approve Plans and Specifications............................................................ February 16, 2016 BidDate........................................................................................................ March 24, 2016 AwardContract.................................................................................................April 5, 2016 StartConstruction............................................................................................. May 1, 2016 ProjectCompletion.......................................................................................... August, 2016 FinalCost Report........................................................................................September, 2016 Final Assessment Hearing...................................................................................... Fall, 2016 First Payment Due with Property Tax Statement ........................................... May 15, 2017 Blackhawk Forest/Centex Vermilion Additions 8 Appendix A Preliminary Cost Estimate 9lackhawk Forest & Centex VERMILION Additions item No. I Item Part I - Bituminous Street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2105.501 Common Excavatlon 2211.501 6" Aggregate Base, CI.5 (1000% Crushed) 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' Width) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate valve Mid Section 2504.602 Repair Gate Valve Top Section w/Cover 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Remove& Replace Frame & Ring Casting (27") 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal $ 5% Contingency Subtotal $ 25% Indirect Costs Part I - Bituminous Street Overlay Item No.) Item Part 11- Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter 2104.505 Remove Concrete Driveway Valley Gutter 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings 2506.602 Remove & Replace Casting (Catch Basin) 2506.602 Repair/ Grout CB or MH invert/ Doghouses 2506.602 Install 2 x 3 CB Erosion Barrier Shroud 2531.501 Concrete Curb and Gutter, 8618 2531.501 Concrete Curb and Gutter, D412 2531.507 Concrete Valley Gutter - High Early 2540.602 Repair Underground Electric Fence 2540.602 Repair Landscaping 2572.503 Application of Water for Turf Establishment 2573.530 Storm Drain Inlet Protection 2575.551 Select Topsoil/ Grade 1 Compost Mix 2575,609 Seeding (MnDOT 270 w/Type 5 Hydromulch) Subtotal 5% Contingency Subtotal 25% Indirect Costs Part II - Repair Existing Curb & Gutter Part 1- Bituminous Street Overlay Part 11- Repair Existing Curb & Gutter Project 1198 Total Cost LS $ 4,000.00 1 $ 4,000.00 SY $ 10.00 850 $ 8,500.00 CY $ 30.00 25 $ 750.00 TON $ 28.00 50 $ 1,400.00 SY $ 1.50 8270 $ 12,405.00 GAL $ 3.00 1203 $ 3,609.00 TON $ 60.00 1720 $ 103,200.00 TON $ 130.00 160 $ 20,800.00 EA $ 225.00 10 $ 2,250.00 EA $ 400.00 2 $ 800.00 EA $ 300.00 7 $ 2,100.00 EA $ 700.00 26 $ 18,200.00 EA $ 250.00 11 $ 2,750.00 EA $ 950.00 1 $ 950.00 IS $ 2,000.00 1 $ 2,000.00 LS $ 3,600.00 1 $ 3,600,00 SY $ 5.50 315 $ $ 187,314.00 $ 9,365.70 $ 196,679.70 $ 49,169.93 $ 245,849.63 Unit Price I Est Qtv i Estimated Cost LF $ 8.50 1891 $ 16,073.50 SY $ 16.00 70 $ 1,120.00 TON $ 130.00 60 $ 7,800.00 EA $ 200.00 10 $ 2,000.00 EA $ 450.00 31 $ 13,950.00 £A $ 800.00 1 $ 800.00 EA $ 500.00 7 $ 3,500.00 EA $ 150.00 3 $ 450.00 LF $ 18.00 733 $ 13,194.00 LF $ 16.00 1158 $ 18,528.00 5Y $ 65.00 70 $ 4,550.00 EA $ 100.00 10 $ 1,000.00 EA $ 250.00 5 $ 1,250.00 GAL $ 0.10 14200 $ 1,420.00 EA $ 125.00 5 $ 625.00 CY $ 60.00 35 $ 2,100.00 SY $ 5.50 315 $ 1,732.50 $ 90,093.00 $ 4,504.65 $ 94,597.65 $ 23,649.41 $ 118,247.06 Blackhawk Forest/Centex Vermilion Additions 9 $ 245,849.63 $ 118,247.06 $ 364,096.69 Appendix B Preliminary Assessment Role City Project #1198 Blackhawk Forest/ Centex Vermilion Additions Robin Lane R-1 Residential P.I.N. Red Fox Road UnitAssessment Total 3660 ROBIN LN 101432502110 1 $ 511 $ 511 I R-1 Residential P.I.N. Equ'sLualent Un€t Assessment Unit Assessment Total 1824 RED FOX RD 101432502290 1 $ 511 $ 511 1828 RED FOX RD I 101432502280 1 $ 511 $ 511 1832 RED FOX RD 101432502270 1 $ 511 $ 511 1836 RED FOX RD 101432502260 1 $ 511 $ 511 1840 RED FOX RD 101432502250 1 $ 511 $ 511 1843 RED FOX RD 101432501060 1 $ 511 $ 511 ' 1844 RED FOX RD 101432502240 1 $ 511 $ 511 1847 RED FOX RD 101432501050 1 $ 511 $ 511 1848 RED FOX RD 101432502230 1 $ 511 $ 511 1851 RED FOX RD 101432501040 1 $ 511 $ 511 1852 RED FOX RD 101432502220 1 $ 511 $ 511 1955 RED FOX RD 101432501030 1 $ 511 $ 511 1856 RED FOX RD 301432502210 1 $ 511 $ 511 1859 RED FOX RD ! 101432501020 1 $ 511 $ 511 1860 RED FOX RD 101432502200 1 $ 511 $ 511 1863 RED FOX RD 101432501010 1 $ 511 1 511 Subtotal 16 Robin Lane R-1 Residential P.I.N. Deer Pond Circle UnitAssessment Total 3660 ROBIN LN 101432502110 1 $ 511 $ 511 R-1 Residential P.I.N.Equivalent Lot Unit Assessment Unit Assessment Total 1840 DEER POND CIR 101432502140 1 $ 511 $ 511 1844 DEER POND CIR 101432502130 1 $ 511 $ 511 1847 DEER POND CIR 101432502150 1 $ 511 $ 511 1848 DEER POND CIR 101432502120 1 $ 511 $ 511 1 Subtotal 4 $ 511 $ 2,044 Robin Lane R-1 Residential P.I.N. EquLo enC UnitAssessment Total 3660 ROBIN LN 101432502110 1 $ 511 $ 511 Subtotal 1 $ 511 Blackhawk Forest/Centex Vermilion Additions 10 Brown Bear Trail R-1 Residential P.I.N. Lot 6quivalent Unit Assessment Total I 3715 BROWN BEAR TR. 101432503010 1 $ 511 $ 511 3719 BROWN BEAR TR. 101432503020 1 $ 511 $ 511 377.3 BROWN BEAR TR, 101432503030 1 $ 511 511 3727 BROWN BEAR TR, 101432503040 1 $ 511 $ 511 3730 BROWN BEAR TR. 101432503220 1 $ 511 $ 511 t 3731 BROWN BEAR TR. 101432503050 1 $ 511 $ 511 i 3734 BROWN BEAR TR, 101432503210 1 $ 511 $ 511 3735 BROWN BEAR TR, 101432503060 1 $ 511 $ 511 3738 BROWN BEAR TR. 101432503200 1 $ 511 $ 511 3739 BROWN BEAR TR. 101432503070 1 $ 511 $ 511 3743 BROWN BEAR TR, 101432503080 1 $ 511 $ 511 3746 BROWN BEAR TR. 101432503190 1 $ 511 $ 511 Blackhawk Forest/Centex Vermilion Additions 10 3747 BROWN BEAR TR. 101432503090 1 $ 511 $ 511 3751 BROWN BEAR TR. 101432503100 1 $ 511 $ 511 3754 BROWN BEAR TR. 101432503180 1 $ 511 0.75 511 3758 BROWN BEAR TR. 101432503170 1 $ 511 $ 511 3759 BROWN BEAR TR. 101432503110 1 $ 511 $ 511 1 3762 BROWN BEAR TR. 101432503160 1 $ 511 $ 511 3763 BROWN BEAR TR. 101432503120 1 $ 511 $ 511 3766 BROWN BEAR TR. 101432503150 1 $ 511 $ 511 3767 BROWN BEAR TR. 101432503130 1 $ 511 $ 511 3772 BROWN BEAR TR. 101432503140 1 $ 511 $ 511 511 $ I Subtatal 22 101693506401 0.75 $ 11,242 Blackhawk Forest/Centex Vermilion Additions 11 Burgundy Drive R-3 Residential P.I.N. EquLottient Unit Assessment Total 3G40 BURGUNDY DR. 101693504804 0.75 $ 511 $ 383 3642 BURGUNDY DR. 101693504803 0.75 $ 511 $ 383 3644 BURGUNDY DR. 101693504801 0,75 $ 511 $ 383 3646 BURGUNDY DR. 101693504802 0.75 $ 511 $ 383 3648 BURGUNDY DR. 101693504704 0,75 $ 511 $ 383 3650 BURGUNDY DR. 101693504703 0.75 $ 511 $ 383 3652 BURGUNDY DR. 101693504701 0,75 $ 511 $ 383 3654 BURGUNDY DR. 101693504702 0.75 $ 511 $ 383 3701 BURGUNDY DR. 101693506403 0.75 $ 511 $ 383 3703 BURGUNDY DR. 101693506402 0.75 $ 511 $ 383 3705 BURGUNDY DR. 101693506401 0.75 $ 511 $ 383 3707 BURGUNDY DR. 101693606304 0.75 $ 511 $ 383 3709 BURGUNDY DR. I 101693606303 0.75 $ 511 $ 383 3711 BURGUNDY DR. r 101693606302 0.75 $ 511 $ 383 3713 BURGUNDY DR. 101693606301 0.75 $ 511 $ 383 3715 BURGUNDY DR, 101693606205 0,75 $ 511 $ 383 3717 BURGUNDY DR. 101693606204 0.75 $ 511 $ 383 3719 BURGUNDY DR, 101693606203 9 0.75 $ 511 $ 383 3721 BURGUNDY DR. 101693606202 0.75 $ 511 $ 383 3723 BURGUNDY DR. 101693606201 0.75 $ 511 $ 383 3725 BURGUNDY DR. 101693606104 0.75 $ 511 $ 383 3727 BURGUNDY DR. 101693606103 0.75 $ 511 $ 383 3729 6URGUNDY DR. 101693606102 0.75 $ 511 $ 383 3731 BURGUNDY DR. 101693606101 0.75 $ 511 $ 383 3737 BURGUNDY DR. 106712505010 0.75 I $ 511 $ 383 3739 BURGUNDY DR. 106712505020 0.75 $ 511 $ 383 3740 BURGUNDY DR, 106712506020 0.75 $ 511 $ 383 3741 BURGUNDY DR. 106712505030 4.75 $ 511 $ 383 J 3742 BURGUNDY DR. 106712506010 0.75 $ 511 $ 383 3744 BURGUNDY DR. 106712507010 0.75 $ 511 $ 383 3746 BURGUNDY DR. 106712507020 0.75 I $ 511 $ 383 3748 BURGUNDY DR. 106712507034 0.75 $ 511 $ 383 3750 BURGUNDY DR, 106712508020 0,75 $ 511 $ 383 3752 BURGUNDY DR. 106712.508010 0.75 $ 511 $ 383 3754 BURGUNDY DR. 106712509020 0.75 $ 511 $ 383 3756 BURGUNDY DR. 106712509010 0.75 ! $ 511 $ 383 3758 BURGUNDY DR. 106712510020 0.75 $ 511 I $ 383 3760 BURGUNDY DR. 106712510010 0.75 $ 511 $ 383 3762 BURGUNDY DR, 1067712511020 0.75 $ 511 $ 383 3764 BURGUNDY DR. 106712511010 0.75 $ 511 $ 383 Blackhawk Forest/Centex Vermilion Additions 11 3766 BURGUNDY DR. 106712512030 0.75 $ 511 $ 383 3767 BURGUNDY DR. 106712504020 0.75 $ 511 $ 383 i 3768 BURGUNDY DR. 106712512020 0.75 $ 511 $ 383 3769 BURGUNDY DR. 106712504010 0.75 $ 511 $ 383 3770 BURGUNDY DR. 106712512010 0.75 $ 511 $ 383 3771 BURGUNDY DR. 106712503030 0.75 $ 511 $ 383 3772 BURGUNDY DR. 106712513030 0.75 $ 511 $ 383 3773 BURGUNDY DR. 106712503020 0.75 $ 511 $ 383 3774 BURGUNDY DR, 106712513020 0.75 $ 511 $ 383 3775 BURGUNDY DR. 106712503010 0.75 $ 511 $ 383 3776 BURGUNDY DR. 106712513010 0.75 $ 511 $ 383 3777 BURGUNDY DR. 106712502020 0.75 $ 511 $ 383 3778 BURGUNDY DR. 106712514030 0.75 $ 511 $ 383 3779 BURGUNDY DR. 106712502010 0.75 $ 511 $ 383 3780 BURGUNDY DR. 106712514020 0.75 $ 511 $_ 383 3781 BURGUNDY DR, 106712501020 0.75 $ 511 $ 383 3782 BURGUNDY DR. 106712514010 0.75 $ 511 $ 383 3783 BURGUNDY DR, 106712501010 0.75 $ '511 $ 383 3784 BURGUNDY DR. 106712515020 0.75 $ 511 $ 383 3786 BURGUNDY DR. 106712515010 0.75 $ 511 $ 383 0.75 Subtotal 45 $ 383 $ 22,980 Blackhawk Forest/Centex Vermilion Additions 12 VERMILION Court South R-3 Residential P.I.N. ul�Walent UnItAssessment Total 3700 VERMILION CTS 101693604612 0.75 $ 511 $ 383 3702 VERMILION CTS 101693604611 0.75 $ 511 $ 383 3704 VERMILION CT S 101693604610 0.75 $ 511 $ 383 3706 VERMILION CTS 101693604609 0.75 $ 511 $ 383 3708 VERMILION CT S 101693604608 0.75 $ 511 $ 383 3710 VERMILION Cr S 101633604607 0.75 $ 511 $ 383 3712 VERMILION CTS 101693604601 0.75 $ 511 $ 383 3714 VERMILION CT S 101693604602 0.75 $ 511 $ 383 3716 VERMILION CTS 101693604603 0.75 $ 511 $ 383 3718 VERMILION CTS 101693604604 0.75 $ 511 $ 383 3720 VERMILION CT S 101693604605 0.75 $ 511 $ 383 3722 VERMILION CT S 101693604606 0.75 $ 511 $ 383 3724 VERMILION CTS 101693604512 0.75 $ 511 $ 383 3726 VERMILION CTS 101693604511 0.75 $ 511 $ 383 3728 VERMILION CTS 101693604510 0.75 1$ 511 $ 383 3730 VERMILION CTS 101693604509 0.75 $ 511 $ 383 3732 VERMILION CTS 101693604508 0.75 $ 511 $ 383 3734 VERMILION CTS 101693604507 0.75 $ 511 $ 383 3736 VERMILION CT S 101693604501 0.75 $ 511 $ 383 3738 VERMILION CTS 101693604502 0.75 $ 511 $ 383 3740 VERMILION CT S 101693604503 0.75 $ 511 $ 383 3742 VERMILION CT S 101693604504 0.75 $ 511 $ 383 3744 VERMILION CTS 101693604505 0.75 $ 511 $ 383 3746 VERMILION CTS 101693604506 0.75 $ 511 $ 383 3748 VERMILION CT 5 101693604410 0.75 $ 511 $ 383 3750 VERMILION CTS 101693604409 M75 $ 511 $ 383 3752 VERMILION CT S 101693604408 0.75 $ 511 $ 383 3754 VERMILION CT S 101693604407 0.75 $ 511 $ 383 3756 VERMILION CT S 101693604406 0.75 $ 511 $ 383 3758 VERMILION CT S 101693604401 0.75 $ 511 $ 383 Blackhawk Forest/Centex Vermilion Additions 12 3760 VERMILION CT S 101693604402 0.75 $ 511 $ 383 3762 VERMILION CT S 101693604403 0.75 $ 511 $ 383 3764 VERMILION CTS 101693604404 0.75 $ 511 $ 383 3766 VERMILION CTS 101693604405 0.75 $ 511 $ 383 3768 VERMILION CTS 101693604310 0.75 $ 511 $ 383 3770 VERMILION CT S 101693604309 0.75 $ 511 $ 383 3772 VERMILION CTS 101693604308 0.75 $ S11 $ 383 3774 VERMILION CTS 1 101693604307 0.75 $ 511 $ 383 3776 VERMILION CTS 101693604306 0.75 $ 511 $ 383 3778 VERMILION CTS 101693604301 0.75 $ 511 $ 383 3780 VERMILION CTS 101693604302 0.75 $ 511 $ 383 3782 VERMILION CT 5 101693604303 0.75 $ 511 $ 383 3784 VERMILION CT S 101693604304 0.75 $ 511 $ 383 3786 VERMILION CT S 101693604305 0.75 $ 511 $ 383 3788 VERMILION CT S 101693604212 0.75 $ 511 $ 383 3790 VERMILION CTS 101693604211 0.75 $ 511 $ 383 3792 VERMILION CTS 101693604210 0.75 $ 511 $ 383 3794 VERMILION CTS 101693604209 0.75 $ 511 $ 383 3796 VERMILION CTS 101693604208 0.75 $ 511 $ 383 3798 VERMILION CT S 101693604207 0.75 $ 511 $ 383 3800 VERMILION CT S 101693604201 0.75 $ 511 $ 383 I 3802 VERMILION CT S 101693604202 0.75 $ 511 $ 383 3804 VERMILION CTS 101693604203 0.75 $ 511 $ 383 3806 VERMILION CT S 101693604204 0.75 $ 511 $ 383 3808 VERMILION CTS 101693604205 0.75 $ 511 $ 383 3810VERM15ONCTS 101693604206 0.75 $ 511 $ 383 3812 VERMILION CT S 101693604112 0.75 $ 511 $ 383 3814 VERMILION CT S 101693604111 0.75 $ 511 $ 383 3816 VERMILION CT S 101693604110 0.75 $ 511 $ 383 3818 VERMILION CT 5 101693604109 0.75 $ 511 $ 383 3820 VERMILION CT 5 _ 101693604108 0.75 $ 511 $ 383 3822 VERMILION CTS 101693604107 0.75 $ 511 $ 383 3824 VERMILION CTS 101693604101 0.75 $ 511 $ 383 3826 VERMILION CTS 101693604102 0.75 $ 511 $ 383 3828 VERMILION CT S 101693604103 0.75 $ 511 $ 383 3830 VERMILION CTS 101693604104 0.75 $ 511 $ 383 3832 VERMILION CTS 101693604105 0.75 $ 511 $ 383 3834 VERMILION CT S 101693604106 0.75 $ 511 $ 383 Subtotal 51 $ 26,944 Blackhawk Forest/Centex Vermilion Additions 13 VERMILION Court North R-3 Residential I R.I.N. Lot Equivalent LlnitRssessment Total 3619 VERMILION CT N 101693505101 0.75 $ 511 $ 3383 3620 VERMILION CT N 1016935054.12 0.75 $ 511 $ 383 3621 VERMILION CT N 101693505502 0.75 $ 511 $ 383 3622 VERMILION Cr N 101693505411 0.75 $ 511 $ 383 3623 VERMILION Cr N 101693505103 0.75 $ 511 $ 383 3624 VERMILION CT N 101693505410 0.75 $ 511 $ 383 3625 VERMILION CT N 101693505104 0.75 $ 511 $ 383 3626 VERMILION CT N 101693505409 0.75 $ 511 $ 383 3627 VERMILION CT N 101693505105 0.75 $ 511 $ 383 3628 VERMILION CT N 101693505408 0.75 $ 511 $ 383 3629 VERMILION CT N 101693505106 0.75 $ 511 $ 383 3630 VERMILION CT N 101693505407 0.75 $ S15 $ 383 Blackhawk Forest/Centex Vermilion Additions 13 3631 VERMILION CT N 101693505112 0.75 $ 511 $ 383 I 3632 VERMILION CT N 101693505401 0.75 $ 511 $ 383 3633 VERMILION CT N 101693505111 0.75 $ 511 $ 383 3634 VERMILION CT N 101693505402 0.75 $ 511 $ 383 3635 VERMILION CT N 101693505110 0.75 $ 511 $ 383 3636 VERMILION CT N 101693505403 0.75 $ 511 $ 383 3637 VERMILION Cr N 101693505109 0.75 $ 511 $ 383 3638 VERMILION CT N 101693505404 0.75 $ 511 $ 383 3639 VERMILION CT N 101693505108 0.75 $ 511 $ 383 3640 VERMILION CT N 101693505405 0.75 $ 511 $ 383 `s 3641 VERMILION CT N 101693505107 0.75 $ 511 $ 383 3642 VERMILION CT N 101693505406 0.75 $ 511 $ 383 3643 VERMILION CT N 101693505001 0.75 $ 511 $ 383 3644 VERMILION CT N 101693505312 0.75 $ 511 $ 383 3645 VERMILION CT N 101693505002 0,75 $ 511 $ 383 3646 VERMILION CT N 101693505311 0,75 $ 511 $ 383 3647 VERMILION Cr N 101693505003 0.75 $ 511 $ 383 3648 VERMILION CT N 101693505310 0.75 $ 511 $ 383 3649 VERMILION CT N 101693505004 0.75 $ 511 $ 383 3650 VERMILION CT N 101693505309 0.75 $ 511 $ 383 3651 VERMILION CT N 101693505005 0.75 $ 511 $ 383 3652 VERMILION CT N 101693505308 0.7$ $ 511 $ 383 3653 VERMILION CT N 101693505006 0.75 $ 511 $ 383 3654 VERMILION CT N 101693505307 0.75 $ 511 $ 383 3655 VERMILION CT N 101693505012 0.75 $ 511 $ 383 3656 VERMILION CT 101693505301 0.75 $ 511 $ 383 -N 3657 VERMILION CT N 101693505011 0.75 $ 511 $ 383 3658 VERMILION CT N 101693505302 0.75 $ 511 $ 383 3659 VERMILION CT N 101693505010 0.75 $ 511 $ 383 3660 VERMILION CT N 101693505303 0,75 $ 511 $ 383 3661 VERMILION CT N 101693505009 0.75 $ 511 $ 383 3662 VERMILION CT N 101693505304 0.75 $ 511 $ 383 3663 VERMILION CT N 101693505008 0.75 $ 511 $ 383 3664 VERMILION Cr N 101693505305 0.75 $ 511 $ 383 3665 VERMILION CT N 101693505007 0,75 $ 511 $ 383 3666 VERMILION Ci N 101693505306 0.75 $ 511 $ 383 3667 VERMILION CT N 101693504901 0.75 $ 511 $ 383 3668 VERMILION CT N 101693505212 0.75 $ 511 $ 383 3669 VERMILION Cr N 101693504902 0.75 $ 511 $ 383 I 3670 VERMILION CT N 101693505211 0.75 $ 511 $ 383 3671 VERMILION CT N 101693504903 0.75 $ 511 $ .383 3672 VERMILION CT N 101693505210 0,75 $ 511 $ 383 i 3673 VERMILION CT N 101693504904 0.75 $ 511 $ 383 3674 VERMILION CT N 101693505209 1 0.75 $ 511 $ 383 3675 VERMILION CT N 101693504905 0.75 $ 511 $ 383 3676 VERMILION CT N 101693505208 0.75 $ 511 $ 383 3677 VERMILION CT N 101693504906 0.75 $ 511 $ 383 3678 VERMILION CT N 101693505207 0.75 $ 511 $ 383 3679 VERMILION CT N 101693504912 0.75 $ 511 $ 383 3680 VERMILION CT N 101693505201 0,75 $ 511 $ 383 3681 VERMILION CT N 101693504911 0.75 $ 511 $ 383 3682 VERMILION CT N 101693505202 0.75 $ 511 $ 383 3683 VERMILION CT N 101693504910 0.75 $ 511 $ 383 3684 VERMILION CT N 101693505203 0.75 $ 511 $ 383 3685 VERMILION CT N 101693504909 0.75 $ 511 $ 383 Blackhawk Forest/Centex Vermilion Additions 14 3686 VERMILION CT N 101693505204 0.75 $ 511 $ 383 3687 VERMILION CT N 101693504908 0.75 $ 511 $ 383 3688 VERMILION CT N 101693505205 0.75 $ 511 $ 383 3689 VERMILION CT N 101693504907 0.75 $ 511 $ 383 3690 VERMILION CT N 101693505206 0.75 $ 511 $ 383 1805 MERLOT CURVE Subtotal 54 $ 511 $ 27,576 Blackhawk Forest/Centex Vermilion Additions 15 Meriot Curve f R-3 Residential l P.I.N. EquiLot valentUnit Assessment � Total 1801 MERLOTCURVE 101693607901 0.75 $ 511383 1802 MERLOTCURVE 101693606504 0.75 $ 511 $ 383 1804 MERLOT CURVE i 101693606503 0.75 $ 511 $ 383 I 1805 MERLOT CURVE 101693607902 0.75 $ 511 $ 383 1806 MERLOTCURVE 101693606502 0.75 $ 511 $ 383 1808 MERLOTCURVE 101693606501 0.75 $ 511 $ 383 1809 MERLOTCURVE 101693607903 0.75 $ 511 $ 383 1810 MERLOT CURVE 101693606605 0.75 $ 511 $ 383 1812 MERLOTCURVE 101693606604 0.75 $ 511 $ 383 1813 MERLOT CURVE 101693607801 0.75 $ 511 $ 383 1814 M ERLOT CURVE 101693606603 0,75 $ 511 $ 383 1816 M ERLOT CURVE 101693606602 0.75 $ 511 $ 383 1817 M ERLOT CURVE 101693607802 0.75 $ 511 $ 383 1819 MERLOT CURVE 101693606601 0.75 $ 511 $ 383 1820 M ERLOT CURVE 101693606704 0.75 $ 511 $ 383 1821 MERLOTCURVE 101693607803 0.75 $ 511 $ 383 1822 MERLOT CURVE 101693606703 0.75 $ 511 $ 383 1824 MERLOT CURVE 101693606702 0.75 $ 511 $ 383 1825 MERLOTCURVE 101693607701 0.75 $ 511 $ 383 1826 MERLOT CURVE 101693606701 0.75 $ 511 $ 383 1829 MERLOT CURVE 101693606805 0.75 $ 511 $ 383 1829 MERLOTCURVE 101693607702 0.75 $ 511 $ 383 2830 MERLOT CURVE 101693606804 0.75 $ 511 $ 383 1833 MERLOTCURVE 101693607703 0.75 $ 511 $ 383 1834 M ERLOT CURVE 101693606802 0.75 $ 511 $ 383 1836 MERLOT CURVE 101693606801 0.75 $ 511 $ 383 1838 MERLOT CURVE 101693506904 0.75 $ 51.1 $ 383 1840 ME RIOT CURVE 101693506903 0,75 $ 511 $ 383 1841MERLOT CURVE 101693507601 0.75 $ 511 ; $ 383 i 1842MERLOT CURVE 1.01693506902 0.75 $ 511 $ 383 1843 MERLOTCURVE 101693507602 0.75 $ 511 $ 383 1844 MERLOT CURVE 101693506901 0.75 $ 511 $ 383 1845 MERLOTCURVE 101693507603 0.75 $ 511 $ 383 1846 M ERLOT CURVE 101693507003 0.75 $ 51.1 $ 383 1847 MERLOT CURVE 101693507604 0.75 $ 511 $ 383 1848 MERLOT CURVE 101693507002 0.75 $ 511 $ 383 1850MERLOT CURVE 101693507001 0,75 $ 511 $ 383 1853 MERLOTCURVE 101693507104 0.75 $ 511 I $ 383 1855 MERLOTCURVE 101693507103 0.75 $ 511 $ 383 1857 MERLOTCURVE 101693507102 0.75 $ 511 $ 383 1859 MERLOTCURVE 101693507101 0.75 $ 511 $ 383 1861 MERLOTCURVE 101693507203 0,75 $ 511 I $ 383 1862 MERLOT CURVE 101693507501 0.75 $ 511 $ 383 1863 MERLOT CURVE 101693507202 0.75 $ 511 $ 383 1864MERLOTCURVE 101693507502 0.75 $ 511 $ 383 Blackhawk Forest/Centex Vermilion Additions 15 1865 MERLOT CURVE 101693507201 0.75 $ 511 $ 383 1866 MERLOT CURVE 101693507503 0.75 $ 511 $ 383 1867 MERLOT CURVE 101693507304 0.75 $ 511 $ 383 1868 MERLOT CURVE 101693507401 4.75 $ 511 $ 383 1869ERLOTCURVE 101693507303 0.75 $ 511 $ 383 1870MERLOTCURVE 101693507402 0.75 $ 511 $ 383 1871 MERLOTCURVE 101693507302 0.75 $ 511 $ 383 1872 MERLOT CURVE 101693507403 0.75 $ 511 $ 383 1873 MERLOT CURVE 101693507301 0.75 $ 511 $ 383 1874 MERLOT CURVE 101693507404 0.75 $ 511 $ 383 subtotal 41.25 $ 21,065 Total R-1 lots 43 lots $ 21,973 R-3 units 191.25 ERU's $ 97,665 $ 119,638 Residential Frontage 10622 97.4% Non -Assessable Frontage 278 2.6`Yo Total Frontage 10900 100.0% Blackhawk Forest/Centex Vermilion Additions 16 .0046, YANKEE DOODLE RD. 71 W�l 606-1 I I LONE OAK 111.1. awl Fig. 1 1712012015 OVA I � N CL _ � pil krli,,,i 5 d S 5 � c E a m "- OVA I � N CL _ m d c E a m J to CL y f 8 1 •�, ■ tD t 3 " r 6 oxw•u-1 euw 193001ff 50760' ROW 30'- 34' B.B. EDGE MILL-.. (6'-8' wide) Typ. 2 TYPE 2360 BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3-31/2 BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical SeGtion D412 JTTER Blackhawk Forest / Centex Vermilion '4P �q of Eamn Street Revitalization - Project 1198 Fig. 3 . Engineering Department Typical Sections I I Blackhawk Forest / Centex Vermilion Additions Neighborhood Street Revitalization City Project No. 1198 Informational Meeting — 6:30 P.M. Monday, Jan. 25, 2016 Conference Rooms 1A&B Attendance Aaron Nelson, Assistant City Engineer, 2 residents representing 2 town homes, and one of the four town home associations were in attendance (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. The meeting adjourned at 7:10 p.m. City of Eap Blackhawk Forest Centex Vermilion City Project 1198 Informational Meeting Monday, Jan. 25, 2016 6:30 p.m. Conference Room 1 AB NAME (� ADDRESS PHONE S 2. Kit, -1;7 . 4. 5. 6. 7. 9. 10. 11. 12. 13. .- _...... ... . 14. 15. +.44�:yw% �♦ice � ; � .t � _. �iyy1 tiul ,;. Blackhawk Forest Centex Vermilion City Project 1198 Informational Meeting Monday, Jan. 25, 2016 6:30 p.m. Conference Room 1 AB NAME (� ADDRESS PHONE S 2. Kit, -1;7 . 4. 5. 6. 7. 9. 10. 11. 12. 13. .- _...... ... . 14. 15. Agenda Information Memo February 2, 2016 Eagan City Council Meeting PUBLIC HEARING E. Project 1200, Diffley Commons Street Improvements Action To Be Considered: Close the public hearing and approve Project 1200 (Diffley Commons - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 2, 2015, the City Council directed staff to prepare a feasibility report considering the rehabilitation of residential streets in Diffley Commons, a residential neighborhood in southwest Eagan located west of Blackhawk Road and north of Diffley Road. ➢ A structural mill and overlay of the streets within this neighborhood is programmed for 2016 in the City of Eagan's 5 -Year CIP (2016-2020). ➢ On January 5, 2016, the draft Feasibility Report was presented to the Council and a public hearing was scheduled for Tuesday, February 2, 2016. ➢ An informational neighborhood meeting was held on January 25 for the adjacent property owners to discuss the proposed improvements. Of the 396 town home properties to be assessed under this improvement, 3 people representing 2 units attended the meeting. Attachments (2) PHE-1 Feasibility Report PHE-2 Neighborhood Meeting Minutes AbhL. City of Eau mu To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: February 2, 2016 Re: Diffley Commons Street Revitalization City Project No. 1200 Attached is the feasibility report for the Diffley Commons Street Revitalization, City Project No, 1200. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: De, artment of Pubic Works Reviewed By: Financatrartment hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. �- _ Aaron Nelson Date: 1 � � U. Reg. No. 45795 Date: 2 Date: /4-1/1 it TABLE OF CONTENTS ExecutiveSummary ..................................................................................................... 1 Introduction/History.....................................................................................................2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 Street Pavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments................................................................................................................6 AssessmentFinancing Options.....................................................................................7 RevenueSource...........................................................................................................8 ProjectSchedule..........................................................................................................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Diffley Commons Project # 1200 Street Area 13,965 Sq. Yds. Street Length 3,650 Feet • Replacement of damaged curb & Beaver Dam Road Constructed 1991, 1993 Reconstructed 13% South Ruby Court Streets Included North Ruby Court I Crack Sealed - Durham Court Residential Lots 396 Seal Coated 1996, 2006 Glenfield Court Absolute Location SW Xof Section 20 Relative Location North of Diffley Road Township 27, Range 23 East of Rahn Road Project Details • Roadway resurfacing (edge mill & PCI Rating 50/100 1-1/2" overlay) Recommended - • Replacement of damaged curb & Improvement Overlay gutter • Adjustment/Replacement of: Curb Removal 13% Scope o Sanitary/Storm sewer o Utility castings o Water gate valves Residential Lots 396 o Street signage • Utility improvements Cost Estimate/ Revenue Diffley Commons 1 February 2, 2016 Neighborhood gee Revitalization Commons Minnesota ,;--,,>l1ntrqduct1lon/Histo Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 3,650 feet of residential streets in the Diffley Commons neighborhood in central Eagan has been identified for 2016 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1991 and 1993. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 23-25 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1996 and 2006. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Difi'ley Commons 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. This project will provide resurfacing (edge mill and overlay) for approximately 3,650 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, and replacement of street signage. Area t® Be Included Properties included in the project lie within the SW % of Section 20, lying North of Diffley Road, East of Rahn Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. treet Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: Maintenance/CrackRecommended Improvement Routine Patch/Rep.ir and/or Overlay i Reconstruct/ 2015 PCI rankings for the street segments have a weighted average pavement condition rating of 50, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the Diffley Commons 3 2016 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. q>,Proposed Improvements Concrete curb & gutter v Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a Diffley Commons 4 number of manholes structures that require rehabilitation due to deterioration. These repairs will be financed through the Combined utility Fund, Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 33' to 34' feet wide, have low traffic volumes, limited access points, and a trail is available along Diffley Road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the Diffley Commons 5 project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. q>,lEasementLPermits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that a Dakota County right-of-way permit will be required for work along Diffley Road. teas'b'isty and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement plan (2016 — 2020) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. <�i>Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2016 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Diffley Commons Mill & Overlay........................................................................ $ 161,700 Repair Existing Concrete Curb & Gutter., .... I ...... I .................. $ 73,100 Utility Improvements............................................................. 11,800 Total........................................................................... $ 246,600 <;�5Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Diffley Commons 6 Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. Apreliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Utility Improvements - 100% Residential Lots—All residential properties (396 R-3 units) as shown on Figure 2, having driveway or private street access on to the street to be improved, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets. The estimated cost per residential unit, based on the City's Assessment Policy, is $205/ unit and is calculated as follows: Mill & Overlay - Residential Properties o 7,300' Residential Frontage / 7,300' Total Frontage =100% o $161,700 (Mill & Overlay Costs) x 50% = $80,850 (Total R-3 Assessment) o $80,850/396 units= $204.16, rounded to $205 / unit Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2015, the interest rate was set at 4%. The 2016 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $205 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: j Principal j Year Interest / Year Cost j Year Year �...�...__.. $41...._._.. $10 51 _._..._..._:__ $43 Bonds may be issued to finance the improvements. 1;�> n Revs uc Source A summary of revenue sources is listed below: Diffley Commons Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) ; $ 161,700 81,180 80,520 Repair Existing Curb & Gutter $ 73,100 - 73,100 Utility Improvements $ 11,800 - $ 11,800 Totals I $ 246,600 $81,180 $ 165,420 Diffley Commons The Major Street Fund will finance the estimated street related project deficit of $153,620. The Combined Utility Fund will finance the estimated $11,800 utility improvements. Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing...................................................................................January 5, 2016 Informational Meeting..............................................................................January 25, 2016 Public Hearing............................................................................................ February 2, 2016 Approve Plans and Specifications............................................................ February 16, 2016 BidDate........................................................................................................ March 24, 2016 AwardContract............................................................... April S, 2016 Start Construction............................................................................................. May 1, 2016 ProjectCompletion.......................................................................................... August, 2016 Final Cost Report ........................................................................................September, 2016 Final Assessment Hearing...................................................................................... Fall, 2016 First Payment Due with Property Tax Statement........ Diffley Commons 8 ........................... May 15, 2017 Appendix A Preliminary Cost Estimate �rolect 1200 - Difflev Commons Item No. I Item unit Unit Price Unit Price Est City Estimated Cost Part I - Bituminous Street Overlay 2104.501 Remove Concrete Curb and Gutter 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 20 $ 200.00 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6" Width) SY $ 1.50 5000 $ 7,500.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 910 $ 2,730.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 1300 $ 78,000.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 30 $ 3,900.00 2504.602 Adjust Gate Valve Box EA $ 225.00 18 $ 4,050.00 2504.602 Repair Gate Valve Mid Section EA $ 400.00 4 $ 1,600.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 300.00 7 $ 2,100.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 15 $ 10,500.00 2506.602 Adjust Manhole Casting- Riser Adjustment EA $ 250.00 9 $ 2,250.00 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 950.00 1 $ 950.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS $ 3,425.00 1 $ 3,425.00 Subtotal $ 65.00 165 $ 10,725.00 $ 123,205.00 5% Contingency 100.00 5 $ SD0.00 $ 6,160.25 Subtotal 250.00 3 $ 750.00 2572.503 Application of WaterforTurf Establishment $ 129,365.25 25% Indirect Costs 7200 $ 720.00 2573.530 Storm Drain Inlet Protection $ 32,341.31 Part I - Bituminous Street Overlay $ 161,708.56 Item No. I Item Unit ( Unit Price Est Qty Estimated Cost Part 11 - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 970 $ 8,245.00 2104.503 Remove Concrete Sidewalk (4") SF $ 4.00 30 $ 120.00 2104.505 Remove Concrete Driveway / Valley Gutter SY $ 16.00 165 $ 2,640.00 2104.523 Salvage Casting EA $ 150.00 1 $ 150.00 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, CI.5 (100% Crushed) TON $ 28.00 5 $ 140.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 40 $ 5,200.00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.521 Install Casting EA $ 550.00 1 $ 550.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings FA $ 450.00 10 $ 4,500.00 2506.602 Remove &Replace Casting (Catch Basin) EA $ 800.00 1 $ 800.00 2506.602 Remove & Replace CBMH Structure (4' Dia.) EA $ 5,200.00 1 $ 5,200.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 6 $ 3,000.00 2521.501 4" Concrete Sidewalk Sr $ 5.00 30 $ 150.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 18.00 475 $ 8,550.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 17.00 495 $ 8,415.00 2531.507 Concrete Valley Gutter- High Early SY $ 65.00 165 $ 10,725.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ SD0.00 2540.602 Repair Landscaping EA $ 250.00 3 $ 750.00 2572.503 Application of WaterforTurf Establishment GAL $ 0.10 7200 $ 720.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 60.00 15 $ 900.00 2575.609 Seeding (MnDOT 270w/Type 5 Hydromulch) SY $ 5.50 160 $ 880.00 Subtotal $ 64,685.00 5% Contingency $ 3,234,25 Subtotal $ 67,919.25 25% Indirect Costs $ 16,979.81 Part II - Repair Existing Curb & Gutter $ 84,899.06 Part I - Bituminous Street Overlay $ 161,706.56 Part 11- Repair Existing Curb & Gutter $ 84,899.06 Project 1200 Total Cost $ 246,605.63 Diffley Commons 9 Appendix B Preliminary Assessment Roll Citv Prcaiect 81200 DlfAev Commons ®iffley Commons 10 Beaver Dam Rd. R-3 Residential P.I.N. Lot Equivalent Unit Assessment Total 4054 Beaver Dam Rd. 102045004001 1 $ 205 $ 205 4056 Beaver Dam Rd. 102045004002 1 $ 205 $ 205 4058 Beaver Dam Rd. 102045004003 1 $ 205 $ 205 4060 Beaver Dam Rd. 102045004004 1 $ 205 $ 205 4062 Beaver Dam Rd. 102045004045 1 $ 205 $ 205 4064 Beaver Dam Rd. 102045004046 1 $ 205 $ 205 4066 Beaver Dam Rd. i 1.02045004047 1 $ 205 $ 205 4068 Beaver Dam Rd. 102045004048 1 $ 205 $ 205 4070 Beaver Dam Rd. 102045004053 1 $ 205 $ 205 4072 Beaver Dam Rd. 102045004054 1 $ 205 $ 205 4074 Beaver Dam Rd. 102045004055 1 $ 205 $ 205 4076 Beaver Dam Rd. '.. 102045004056 1 i $ 205 $ 205 4078 Beaver Dam Rd. 102045004067 205 $ 205 4080 Beaver Dam Rd. 102045004068 1 $ 205 $ 205 1 4082 Beaver Dam Rd. 102045004069 1 $ 205 $ 205 4084 Beaver Dam Rd. 1 102045004070 1 I $ 205 $ 205 4086 Beaver Dam Rd. 102045004071 1 ' $ 205 $ 205 4088 Beaver Dam Rd. 102045004072 1 $ 205 $ 2.05 4092 Beaver Dam Rd. 102045004141 1 $ 205 $ 205 4094 Beaver Dam Rd. 102045004142 1 $ 205 $ 205 4096 Beaver Dam Rd. 102045004143 1 $ 205 $ 205 4098 Beaver Dam Rd, 102045004144 1 $ 205 $ 205 4100 Beaver Dam Rd. 102045004155 1 $ 205 $ 205 4102 Beaver Dam Rd. 102045004156 1 $ 205 $ 205 4104 Beaver Dam Rd. 102045004157 1 $ 205 $ 205 4106 Beaver Dam Rd. 102045004158 1. $ 205 $ 205 4108 Beaver Dam Rd, 102045004159 1 $ 205 $ 205 4110 Beaver Dam Rd, 102045004160 1 $ 205 $ 205 4112 Beaver Dam Rd. 102045004149 1 $ 205 $ 205 4114 Beaver Dam Rd. 102045004150 1 $ 205 $ 205 4116 Beaver Dam Rd. 102045004151 1 $ 205 $ 205 417.8 Beaver Dam Rd. 102045004152 1 $ 205 $ 205 4120 Beaver Dam Rd. 102045004153 1 $ 205 $ 205 4122 Beaver Dam Rd. 102045004154 1 $ 205 $ 205 4124 Beaver Dam Rd. 102045004165 1 t $ 205 $ 205 4126 Beaver Dam Rd. 102045004166 1 $ 205 $ 205 4128 Beaver Dam Rd. 102045004167 1 $ 205 $ 205 4130 Beaver Dam Rd. 102045004168 1 $ 205 $ 205 4132 Beaver Dam Rd, 102045004161 1 ! $ 205 $ 205 4134 Beaver Dam Rd. 102045004162 1 $ 205 $ 205 4136 Beaver Darn Rd. 102045004163 1 $ 205 $ 205 4138 Beaver Dam Rd. 102045004164 1 $ 205 $ 205 4142 Beaver Dam Rd. 102045104007 1 $ 205 $ 205 4144 Beaver Dam Rd. 102045104008 1 $ 205 $ 205 4146 Heaver Dam Rd. 1020451040091 $ 205 $ 205 4148 Beaver Dam Rd. 102045104010 1 $ 205 $ 205 4150 Beaver Dam Rd. 102045104011 1 $ 205 $ 205 4152 Beaver Dam Rd. 102045104012 1 $ 205 $ 205 Subtotal: 46 $ 4,840 ®iffley Commons 10 R•2 Residential P.t.Fd. Lot Equivalent UnitAssessment Total 4043 Beaver Dam Rd. 102045001390 1 $ 205 $ 205 4047 Beaver Dam Rd, 102045001400 1 $ 205 $ 205 4051 Beaver Dam Rd. t 102045001380 1 $ 205 $ 205 4055 Beaver Dam Rd. 102045001370 1 $ 205 $ 205 4059 Beaver Dam Rd. 102045001350 1 $ 205 $ 205 4063 Beaver Dam Rd. 102045001360 1 $ 205 $ 205 4067 Beaver Dam Rd. 102045001340 1 $ 205 $ 205 4071 Beaver Dam Rd. 102045001330 1 $ 205 $ 205 4075 Beaver Dam Rd. 102045001310 1 $ 205 $ 205 4079 Beaver Dam Rd. 102045001320 1 $ 205 $ 205 4083 Beaver Dam Rd. 1 102045001300 1 $ 205 $ 205 4087 Beaver Dam Rd. 10204500.1290 1 $ 205 $ 205 4091 Beaver Dam Rd. 102045001270 1 $ 205 $ 205 4095 Beaver Dam Rd. 102045001280 1 $ 205 $ 205 4099 Beaver Dam Rd. ! 102045001260 1 $ 205 $ 205 4103 Beaver Dam Rd. 102045001250 1 $ 205 $ 205 4107 Beaver Dam Rd. 102045001230 1 $ 205 205 4111 Beaver Dam Rd. 102045001240 1 $ 205 $ 205 4115 Beaver Dam Rd. 102045001220 1 $ 205 $ 205 4119 Beaver Dam Rd. 102045001210 f 1 $ 205 $ 205 4123 Beaver Dam Rd. 102045001190 1 $ 205 $ 205 41.27 Beaver Dam Rd. 1020450 01200 1 $ 205 $ 205 4131 Beaver Dam Rd. 102045001180 1 $ 205 $ 205 4135 Beaver Dam Rd. 102045001170 1 $ 205 $ 205 4139 Beaver Dam Rd. ( 102045001150 1 $ 205 $ 205 4143 Beaver Dam Rd. 7.02045001160 1 $ 205 $ 205 4547 Beaver Dam Rd. i 102045001140 1 $ 205 $ 205 4151 Beaver Dam Rd. 102045001130 1 $ 205 $ 205 4155 Beaver Dam Rd. 102045001110 1 $ 205 $ 205 4159 Beaver Dam Rd. 102045001120 1 $ 205 $ 205 4163 Beaver Dam Rd. ! 102045001100 ! 1 $ 205 $ 205 4167 Beaver Darn Rd. 102045001090 1 $ 205 $ 205 41.71 Beaver Dam Rd. 102045001070 1 $ 205 $ 205 4175 Beaver Dam Rd. 102045001080 1 $ 205 $ 205 4179 Beaver Dam Rd. 102045001060 1 $ 205 $ 205 4183 Beaver Dam Rd. 102045001050 1 $ 205 $ 205 4187 Beaver Dam Rd. 102045001030 1 $ 205 $ 205 4191 Beaver Dam Rd. 102045001040 1 $ 205 $ 205 4195 Beaver Dam Rd. 102045001020 1 $ 205 $ 205 4199 Beaver Dam Rd. 102045001010 1 $ 205 $ 205 ! Subtotal. 40 $ 8,200 Sapphire Pt. R-3 Residential P.I.N. Lot Equivalent Unit Assessment Total 1842 Sapphire Pt. 102045104141 1 $ 205 $ 205 1844 Sapphire Pt. 1020451004142 1 $ 205 $ 205 1846 Sapphire Pt, 102045104143 1 $ 205 $ 205 1848 Sapphire Pt. 102045104144 1. $ 205 $ 205 1850 Sapphire Pt. 102045104137 ! 1 $ 205 $ 205 1852Sapphire Pt, ( 102045104138 1 $ 205 $ 205 1854 Sapphire Pt. 102045104139 1 $ 205 $ 205 18565apphire Pt. 102045104140 1 $ 205 $ 205 1858 Sapphire Pt. 102045104133 1 $ 205 $ 205 1860 Sapphire Pt. 102045104134 1 t $ 205 $ 205 1862 Sapphire Pt. 102045104135 1 I $ 205 $ 205 Diffley Commons 11 1864 Sapphire Pt. 102045104136 1 $ 205 $ 205 1866 Sapphire Pt. 102045104129 1 j $ 205 $ 205 1865 Sapphire Pt. 102045104130 1 $ 205 $ 205 1870 Sapphire Pt. 102045104131 1 $ 205 $ 205 1872 Sapphire Pt. 102045104132 1 $ 205 $ 205 1874 Sapphire Pt, 102045104122 1 $ 205 $ 205 1876 Sapphire Pt. 102045104121 1 $ 205 $ 205 1878 Sapphire Pt. 102045104120 1 $ 205 $ 205 1880 Sapphire Pt. 102045104119 1 i $ 205 $ 205 1882 Sapphire Pt. 102045104118 1 S $ 205 $ 205 1884 Sapph€re Pt. 102045104117 1 $ 205 $ 205 1886Sapphire Pt. 102045104128 ' 1 $ 205 $ 205 1888 Sapphire Pt. 102045104127 ? 1 i$ 205 $ 205 1890 Sapphire Pt. 1020451.04126 1 $ 205 $ 205 1892 Sapphire Pt. 102045104125 7 1 $ 205 $ 205 1894 Sapph€re Pt. 102045104124 i 1 $ 205 $ 205 1895 Sapphire Pt. 102045201070 1 $ 205 $ 205 1896 Sapphire Pt. 102045104123 T 1 $ 205 $ 205 1897 Sapphire Pt. 102045201080 1 $ 205 $ 205 1898 Sapphire Pt. 102045104112 i 1 $ 205 $ 205 1899 Sapphire Pt. 102045201090 1i $ 205 $ 205 1900 Sapphire Pt. 102045104111 1 ( $ 205 $ 205 1901 Sapph€re Pt. 102045201100 1 i $ 205 $ 205 1902 Sapphire Pt. 102045104110 205 $ 205 1903 Sapphire Pt. 5.02045201110 1 $ 205 $ 205 1904 Sapphire Pt. 102045104109 1 $ 205 $ 205 1905 Sapphire Pt. 102045201120 1 $ 205 $ 205 1906 Sapphire Pt. 102045104116 1 $ 205 $ 205 1907 Sapphire Pt. 102045201130 1 1 $ 205 $ 205 1908 Sapphire Pt. 102045104115 1 $ 205 $ 205 1909 Sapphire Pt. 102045201140 1 $ 205 $ 205 1910 Sapphire Pt. 102045104114 1 $ 205 $ 205 1911 Sapphire Pt. 102045201150 1 -- $ 205 $ 205 1912 Sapph€re Pt. 102045104113 1 $ 205 $ 205 1913 Sapphire Pt. 102045201160 1 $ 205 $ 205 1914 Sapphire Pt. 102045104102 1 $ 205 $ 205 1915 Sapphire Pt. 102045201170 1 $ 205 $ 205 1916 Sapphire Pt; 102045104101 1 $ 205 $ 205 1917 Sapphire Pt. 102045201180 1 1 $ 205 $ 205 1918 Sapphire Pt. 102045104100 1 $ 205 $ 205 1920 Sapphire Pt. 102045104099 1 $ 205 $ 205 1922 Sapphire Pt. 102045104098 1 $ 205 $ 205 1924 Sapphire Pt. 102045104097 1 $ 205 $ 205 1926Sapph€re Pt. 102045104108 1 $ 205 $ 205 1928 Sapphire Pt. 102045104107 1 = $ 205 $ 205 1930 Sapphire Pt. 102045104106 1 $ 205 $ 205 1932 Sapphire Pt. 102045104105 1 $ 205 $ 205 1934 Sapphire Pt 102045104104 1 $ 205 $ 205 1936 Sapphire Pt. 102045104103 1 $ 205 $ 205 1938 Sapphire Pt. 102045104092 1 $ 205 $ 205 1940 Sapphire Pt. 102045104091 1 $ 205 $ 205 1942 Sapphire Pt. 102045104090 1 } $ 205 $ 205 1944 Sapph ire Pt. 102045104089 1 i $ 205 $ 205 Subtotal: 64 $ 13,120 Diffley Commons 12 Diffley Commons 13 Ruby Ct. S R-3 Residential P.I.N. Lot Equivalent Unit Assessment Total 1052 Ruby Ct.5 102045104096 1 $ 205 $ 205 1954 Ruby Ct, 5 102045104095 1 $ 205 $ 7.05 1956 Ruby Ct,S 102045104094 1 $ 205 $ 205 1958 Ru by Ct. S 102045104093 1 $ 205 $ 205 1960 Ruby Ct,S 1020045103320 1 $ 205 $ 205 l 1962 Ruby Ct,S .102045103310 i 1 $ 205 $ 205 Subtotal: 6 I $ 1,230 Ruby Ln. R-3 Residential P.I.N. Lot Equivalent Unit Assessment Total 4123 Ruby Ln, 102045104080 1 $ 245 $ 205 4125 Ruby Ln. 102045104079 1 $ 205 $ 205 ! 4126 Ruby Ln, 102045103300 1 $ 205 $ 205 4127 Ruby Ln. 102045104078 1 $ 205 $ 205 1428 Ruby Ln. 102045103290 1 $ 205 $ 205 4129 Ruby Ln, 102045104077 1 $ 205 $ 205 4130 Ruby Ln. 102045103260 1 $ 205 $ 205 4131 Ruby Ln. 102045104086 _ 1 $ 205 5 205 4132 Ruby Ln. 102045103250 I 1 $ 205 $ 205 4133 Ruby LI. 102045104085 1 $ 7.05 $ 205 4134 Ruby Ln. 102045103280 1 $ 205 $ 205 4195 Ruby Ln, 102045104076 1 $ 205 $ 205 4136 Ruby Ln, 102045103270 1 $ 205 $ 205 4137 Ruby Ln, 102045104075 1 $ 205 $ 205 4138 Ruby Ln. 102045103244 1 $ 205 $ 205 4139 Ruby Ln. 102045104074 1 $ 205 $ 205 4140 Ruby Ln. 102045103230 1 $ 205 $ 205 4141 Ruby Ln. 102045104073 1 $ 205 $ 205 4143 Ruby Ln. 102045104072 1 $ 205 $ 205 4145 Ruby Ln. 102045104071 1 S 205 $ 205 _ 4147 Ruby Ln. 102045104070 1 $ 205 $ 205 4149 Ruby Ln. 102045104069 1 $ 205 $ 205 4151 Ruby Ln. 102045104066 ' 1 $ 205 $ 205 4153 Ruby Ln. 102045104065 1 $ 205 $ 205 4155 Ruby Ln. 102045104067 1 $ 205 $ 205 4157 Ruby Ln, 102045104068 1 $ 205 $ 205 Subtotal: 26 $ 5,330 Ruby Ct.'N R-3 Residential P.I.N. i Lot Equivalent Unit Assessment fatal 1854 Ruby Ct. N 102045103030 i 1 $ 205 $ 205 1856 Ruby Ct. N 102045103020 1 $ 205 $ 205 1857 Ruby Ct,N 102045103060 1 $ 205 $ 205 i 1858 Ruby Ct.N 102045103010 1 $ 205 $ 205 1859 Ruby Ct.N 102045103050 1 $ 205 $ 205 3 1860 R)byM N 102045103040 1 $ 205 $ 205 i 1861 Ruby Q.N 102045103080 1 $ 205 $ 205 1862 Ruby Ct.N 102045103140 i 1 $ 205 $ 205 1863 Ruby Ct.N 102045103070 ; 1 $ 205 S 205 1864 Ruby Ct.N 102045103130 ! 1 $ 205 $ 205 1865 Ruby Ct.N 10204$103100 i 1 $ 205 $ 205 1866 Ruby Ct, N 1020451.03160 i 1 S 205 $ 205 1867 Ruby Ct.N 102045103000 1 1 1 $ 205 Diffley Commons 13 1868 RubyCt. N 102045103150 ' 1 $ 205 $ 205 1869 Ruby Ct. N 102045103120 1 $ 205 $ 205 i 1870 Ruby Ct.N 102045103180 1 $ 205 $ 205 1871 Ruby Ct.N 10204510311.0 1 $ 205 $ 205 1872 Ruby Ct. N 102045103170 ! 1 $ 205 $ 205 1873 Ruby Ct. N 102045104057 1 $ 205 $ 205 i 1874 Ruby Ct.N 102045103200 1 $ 205 $ 205 1875 Ruby Ct. N 102045104058 1 $ _ 20_5_ $ 205 1876 Ruby Ct. N 1.02045103190 1 $ 20S $ 205 1877 Ruby Ct. N 102045104059 1 { $ 205 $ 205 1878 Ruby Ct. N 102045103220 1 $ 205 $ 205 i 1879 Ruby Ct. N 102045104060 1 $ 205 $ 205 1880 Ruby Ct, N 1020451.03210 1 $ 205 $ 205 1881 Ruby Ct. N 102045104061 1 t $ 205 $ 205 1883 Ruby Ct, N 102045104062 1 $ 205 $ 205 j 1885 Ruby Ct. N 1020451.04063 1 $ 205 $ 205 1887 Ruby Ct. N 102045104064 1 ' $ 205 $ 205 1889 Ruby Ct. N 102045104049 j 1 $ 205 $ 205 1891 Ruby Ct. N 102045104050 1 $ 205 $ 205 I 1893 Ruby Ct.N 102045104051 1 $ 205 $ 205 1895 Ruby Ct. N 102045104052 1 I $ 205 $ 205 1897 Ruby Ct.N 102045104053 ( 1 $ 205 $ 205 1899 Ruby Ct.'N 102045104054 1 $ 205 $ 205 1901 Ruby Ct. N 102045104055 I 1 $ 205 $ 205 1903 Ruby Ct.N 102045104056 1 $ 205 $ 205 1905 Ruby Ct.N 102045104037 1 $ 205 $ 205 1907 Ruby Ct. N 102045104438 1 $ 205 $ 205 1909 Ruby Ct, N 102045104039 1 $ 205 $ 205 1911 Ruby Ct.N 102045104040 1 $ 205 $ 205 1913 Ruby Ct.N 102045104041 1 $ 205 $ 205 1915 Ruby Ct, N 102045104042 1 $ 205 $ 205 1917 Ruby Ct.N 102045104043 1 $ 205 $ 205 1919 Ruby Ct.N 102045104044 1 $ 205 $ 205 1921 Ruby Ct. N ; 102045104045 _ 1 $ 205 $ 205 1923 Ruby Ct. N 102045104046 1 $ 205 $ 205 1925 Ruby Ct. N 102045104047 1 $ 205 $ 205 1927 Ruby Ct. N 102045104048 1 $ 205 $ 205 1929 Ruby Ct. N 102045104013 t 1 $ 205 $ 205 1931 Ruby Ct, N 102045104014 1 $ 205 $ 205 1933 Ruby Ct. N 102045104015 1 $ 205 $ 205 I 1935 Ruby Ct. N 102045104016 1 $ 205 205 i 1937 Ruby Ct. N 102045104017 1 $ 205 $ 205 1939 Ruby Ct. N 102045104018 ! 1 $ 205 $ 205 1941 Ruby Ct. N 102045104019 1 $ 205 $ 205 1943 Ruby Ct, N 102045104020 1 $ 205 i' $ 205 j 1945 Ruby Ct. N 102045104021 1 1 $ 205 $ 205 1947 Ruby Ct. N 102045104022 i 1 $ 205 $ 205 1949 Ruby Ct. N 102045104023 1 $ 205 $ 205 1951 Ruby Ct. N 102045104024 1 F�-1 $ 205 ! $ 205 1953 Ruby Ct, N 102045104025 $ 205 $ 205 1955 Ruby Ct.N 102045104026 1 $ 205 $ 205 1957 Ruby Ct. N 102045104027 ` 1 $ 205 $ 205 1959 Ruby Ct. N 102045104028 1 $ 205 $ 205 1961 Ruby Ct.N 102045104029 1 $ 205 ; $ 205 1963 Ruby Ct.N 102045104030 ' 1 $ 205 $ 205 Diffley Commons 14 1964 Ruby Ct. N 102045104084 1 $ 205 $ 205 1965 Ruby Ct. N 102045104031 1 $ 205 $ 205 1966 Ruby Ct. N 102045104083 1 $ 205 $ 205 1967 Ruby Ct. N 102045104032 1 $ 205 $ 205 1968 Ruby Ct. N 102045104082 1 $ 205 $ 205 1969 Ruby Ct. N 102045104033 1 I $ 205 $ 205 1970 Ruby Ct. N 102045104081 1 $ 205 $ 205 1971 Ruby Ct. N 102045104034 1 $ 205 $ 205 1973 Ruby Ct. N 102045104035 1 $ 205 $ 205 1975 Ruby Ct. N 102045104036 1 $ 205 $ 205 1977 Ruby Ct. N 102045104006 1 $ 205 $ 205 1979 Ruby Ct. N 102045104005 1 $ 205 $ 205 1980 Ruby Ct. N 102045104087 a 1 $ 205 $ 205 1981 Ruby Ct. N 102045104004 1 $ 205 $ 205 1982 Ruby Ct. N. 102045104088 1 $ 205 $ 205 1983 Ruby Ct. N 102045104003 1 $ 205 $ 205 1985 Ruby M N 102045104002 1 $ 205 $ 205 1987 Ruby Ct. N 102045104001 1 i $ 205 $ 205 Sabt Yel; 86 $ 17;630 Durham Ct. R-3 Residential P.I.N. Lot Equivalent Unit Assessment 'fatal 4064 Durham Ct, 102045004097 1 $ 205 $ 205 4066 Durham Ct, 102045004098 1 i $ 205 $ 205 4068 Durham Ct. 102045004099 1 $ 205 $ 205 4070 Durham Ct. 102045004100 1 $ 205 $ 205 4072 Durham Ct, 102045004113 1 $ 205 $ 205 4074 Durham Ct. 102045004114 1 $ 205 $ 205 4076 Durham Ct, 102045004115 1 $ 205 $ 205 4078 Durham Ct. 102045004116 1 $ 205 $ 205 4080 Durham Q. 102045004117 1 $ 205 $ 205 4082 Durham Ct. 102045004118 1 $ 205 $ 205 4084 Durham Ct, 102045004105 1 $ 205 $ 205 4086 Durham CL 102045004106 1 $ 205 $ 205 4088 Durham Ct, 102045004107 1 $ 205 $ 205 4089 Durham Ct. 102045004104 1 $ 205 $ 205 4090 Durham Ct, 102045DO4108 1 $ 205 $ 205 4091 Durham Ct. 102045004103 1 $ 205 $ 205 4092 Durham Ct. 102045004109 1 $ 205 $ 205 4093 Durham Ct. 102045004102 1 $ 205 $ 205 4094 Durham Q. l 102045004110 1 $ 205 $ 205 4095 Durham Q. 102045004101 1 $ 205 $ 205 4096 Durham Ct. 102045004111 1 $ 205 $ 205 i 4097 Durham Ct. 102045004092 1 $ 205 $ 205 l 4098 Durham Ct. 102045004112 1 $ 205 $ 205 4099 Durham Ct. 102045004091 1 $ 205 $ 205 4100 Durham Ct. 102045004119 1 $ 205 l $ 205 4101 Durham Ct. 1 102045004090 1 $ 205 $ 205 4102 Durham Ct, 102045004120 1 $ 205 $ 205 4103 Durham Ct. 102045004089 1 $ 205 $ 205 4104 Durham Ct. 102045004121 1 $ 205 $ 205 4105 Durham Ct. 102045004096 1 $ 205 $ 205 4106 Durham Q. 102045004122 1 $ 205 $ 205 4107 Durham Ct. 102045004095 1 $ 205 $ 205 4108 Durham Ct. 102045004128 1 $ 205 $ 205 Diffley Commons 15 4109DurhamCt. 102045004094 1 $ 205 $ 205 4110 Durham Ct. 102045004124 1 $ 205 $ 205 4111 Durham Q. 102045004093 1 $ 205 $ 205 41.1.2 Durham Ct. 102045004125 1 $ 205 $ 205 4113 Durham Ct. 102045004084 1 $ 205 $ 205 4114 Durham Ct. 102045004126 1 $ 205 $ 205 4115 Durham Ct. 102045004083 1 i $ 205 j $ 205 4116 Durham Ct, 102045004127 1 $ 205 l $ 205 4117 Durham Gt. 102045004082 1 $ 205 1 $ 205 4118 Durham Ct. 102045004128 1 $ 205 $ 205 4119 Durham Ct. 102045004081 1 $ 205 $ 205 4120Durham Ct. 102045004133 1 $ 205 $ 205 4121 Durham Ct, 102045004088 1 $ 205 ` $ 205 4122 Durham Q. 102045004134 1 $ 205 $ 205 4123 Durham Ct, 102045004087 1 $ 205 $ 205 4124 Durham Ct. 102045004135 1 $ 205 $ 205 4125 Durham Ct. 102045004056 1 $ 205 $ 205 4126 Durham Ct 102045004136 1 $ 205 $ 205 4127 Durham Ct. 102045004085 1 $ 205 $ 205 4128 Durham Ct, 102045004137 1 $ 205 $ 205 4129 Durham Ct. 102045004076 1 $ 205 } S 205 4130 Durham Ct. 102045004138 1 $ 205 $ 205 4131 Durham Ct. 102045004075 1 $ 205 $ 205 4132 Durham Ct. 102045004139 1 $ 205 $ 205 4133 Durham Ct. 102045004074 1 $ 205 $ 205 4134 Durham Ct. 102045004140 1 $ 205 $ 205 4135 Durham Ct. 102045004073 1 $ 205 $ 205 4136 Durham Ct. 102045004129 1 $ 205 $ 205 4137 Durham Ct. 102045004080 1 $ 205 $ 205 4138 Durham Ct. 102045004130 1 $ 205 $ 205 4139 Durham Ct, 102045004079 1 $ 205 $ 205 4140 Durham Ct. 102045004131 1 ! $ 205 $ 205 4141 Durham Ct. 102045004078 1 s $205 $ 205 4142 Durham Ct. 102045004132 1 $ _ 205 $ 205 4143 Durham Ct. 102045OD4077 1 $ 205 $ 205 4145 Durham Ct. 102045004066 1 $ 205 $ 205 4147 Durham Ct. 102045004065 1 $ 205 $ 205 4149 Durham Ct. 102045004064 1 $ 205 $ 205 4151 Durham Ct. 102045004063 1 $ 205 $ 205 4153 Durham Ct. 102045014062 1 $ 205 ` $ 205 4155 Durham Ct, 10204504061 1 $ 205 $ 205 4144 Durham Ct. 102045004145 1 ! $ 205 $ 205 4146 Durham Ct. 102045004146 1 $ 205 $ 205 ! 4148 Durham Ct. 102045004147 1 $ 205 $ 205 4150 Durham Ct. 102045014148 1 $ 205 ! $ 205 Subtotalt 78 t $ 15,gg0 Glenfield Ct. R-3 Residential P.M. Cot Equivalent Unit Assessment Total 1910 Glenfield Ct. 102045004005 1 $ 205 $ 205 1912 Glenfield Ct. 10204500M106 1 $ 205 $ 205 1914 Glenfield Ct. 102045004007 1 $ 205 $ 205 _ 1916 Glenfield Ct, 102045004008 1 $ 205 $ 205 1918 Glenfield Ct. 102045004009 1 $ 205 $ 205 1926 Glenfield Ct. 102045004010 j 1 $ 205 $ 205 ©iffley Commons 16 1922 Glenfield Ct. 102045004011 1 $ 205 $ 205 1924 Glenfield C1. 102045004012 1 $ 205 $ 205 1926 Glenfield Ct. 102045004013 1 $ 20S $ 205 1928 Glenfield Ct. 102045004014 1 $ 205 $ 205 1930 Glenfield Ct. 102045004015 1 $ 205 $ 205 1932 Glenfield Ct. 102045004016 1 $ 205 $ 205 1934 Glenfield Ct. 102045004021 1 $ 205 $ 205 1936 Glenfield Ct. 102045004022 1 $ 205 $ 205 1938 Glenfield Ct. 102045004023 1 $ 205 $ 205 1940 Glenfield Ct, 102045004024 1 $ 205 $ 205 1942 Glenfield Ct. 102045004017 1 $ 205 $ 205 1944 Glenfield Ct. 102045004018 1 $ 205 $ 205 1946 Glenfield Ct. 102045004019 1 $ 205 $ 205 1948 Glenfield Ct. 102045004020 1 $ 205 $ 205 1950 Glenfield Ct. ! 102045004029 1 I $ 205 $ 205 1952 Glenfield Ct. 102045004030 _ 1 $ 205 $ 205 1954 Glenfleld,Ct. 102045004031 1 $ 205 $ 205 1956 Glenfleld Ct. 102045004032 1 $ 205 $ 205 1958 Glenfield Ct. 102045004025 1 $ 205 $ 205 1960 Glenfield Ct. 102045004026 1 $ 205 $ 205 1962 Glenfield Ct. 102045004027 1 $ 205 $ 205 1964 Glenfield Ct. 102045004028 1 $ 205 $ 205 9.966 Glenfleld Ct. 102045004039 1 $ 205 $ 205 1968 Glenfleld Ct. 102045004040 1 $ 2.05 $ 205 1970 Glenfield Ct. 102045004041 1 $ 205 $ 205 1972 Glenfield Ct. 102045004042 1 $ 205 $ 205 1974 Glenfield Ct. 102045004043 1 $ 205 $ 205 1976 Glenfield Ct. 102045004044 1 $ 205 $ 205 1978 Glenfield Ct. 102045004033 1 $ 205 $ 205 1980 Glenfield Ct, 102045004034 1 $ 205 $ 205 1982 Glenfield Ct. 10204S004035 I 1 $ 205 $ 205 1984 Glenfield Ct. 102045004036 1 $ 205 $ 205 1986 Glenfield Ct. 102045004037 1 $ 205 $ 205 1988 Glenfield Ct. 102045004038 i, 1 $ 205 $ 205 1990 Glenfield Ct. 102045004057 1 $ 205 $ 205 1992 Glenfield Ct. 10204SONGS8 1 € $ 205 $ 205 1994 Glenfield Gt. 102045004059 1 1 $ 205 $ 205 1996 Glenfield Ct. 10204SO04060 1 $ 205 $ 205 1998 Glenfield Ct. I 102045004049 1 $ 205 € $ 205 2000 Glenfield Ct. 102045004050 1 $ 205 $ 205 2002 Glenfield Ct. 102045004051 1 $ 205 $ 205 2004 Glenfield Ct. 102045004052 1 $ 205 $ 205 Subtotnli 48 $ 9,840 Total; '396 $ 81,180 Residential Frontage 7300 100.0% Non -Assessable Frontage 0 0,095 Total Frontage 7300 100.0% DifFley Commons 17 Im CN •2' rNr CL 0 E E 0 0 = cu N (D > (D (D U) TTIMT 06 CN •2' rNr CL 0 E E 0 0 = cu N (D > (D (D U) EDGE MILL_ (6'-6' wide) Typ. AM a FUZ-11M V11I Van 1 ZI III 60'/ 80' ROW %MRBH-A 1 112 TYPE 2360 BITUMINOUS 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section Y D412 JTTER Diffley Commons ftly Of Eap Street Revitalization -Project 1200 Fig. 3 Engineering Dep I Typical Sections I I Diffley Commons Neighborhood Street Revitalization City Project No. 1200 Informational Meeting — 6:30 P.M. Monday, Jan. 25, 2016 Conference Rooms 1A&B Attendance Aaron Nelson, Assistant City Engineer, 3 residents representing 2 town homes were in attendance (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Will the city be working on any private streets? No, work is limited to only the public streets. Town home associations are responsible for any maintenance of the private streets. 2. Can I pay my assessment right away? If you wish to pay in full, it should be made within the 30 -day period after the assessment public hearing at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. The 2014 interest rate was 4%, and the 2015 rate will be determined early 2015. 3. How long will the construction last? The 2016 project will be split into 2 separate contracts, each with 7 to 8 project areas. The contractor will have flexibility to determine how they phase each area, but construction is anticipated to begin in the first area early May (weather dependent). The size and scope of the improvements in this neighborhood will likely result in approximately a 3 to 4 week construction timeframe. The City will mail more detailed construction specific information as construction nears. The meeting adjourned at 7:10 p.m. EM Diffley Commons City Project 1200 Informational Meeting Monday, Jan. 25, 20'16 6:30 p.m. Conference Room 1 AB s .. m' h}� r f bmw ROM- = Deep Cammans �' wafmt ROWSP at{an F;m!Ki:1203 Diffley Commons City Project 1200 Informational Meeting Monday, Jan. 25, 20'16 6:30 p.m. Conference Room 1 AB Agenda Information Memo February 2, 2016, Eagan City Council Meeting NEW BUSINESS A. Preliminary Subdivision And Variances — Hunter Homes, LLC Actions To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Preliminary Subdivision (Wilderness Run 4t" Addition) to create two lots and a Variance (minimum lot frontage) upon approximately 1.8 acres located 4365 Capricorn Court, subject to the conditions listed in the APC minutes. Required Vote For Approval: Majority of Councilmembers present Facts: ➢ The property is zoned R-1 and is located adjacent to single family residences and Goat Hill park. ➢ The property was platted in 1981 and contains a single family home built in 1967 and a detached garage; both are proposed to remain. ➢ The property takes access from Capricorn Court. ➢ The proposed Subdivision will create 1 new lot to the east of the existing home. The lot meets all R-1 bulk standard requirements; however, the new lots do not meet the required 50 ft. lot width requirement at the right-of-way, resulting in a Variance for each lot. ➢ Approval of the Subdivision will simultaneously constitute the approval of the Variances. ➢ The Advisory Planning Commission held a public hearing on the proposed requests at the January 26, 2016 meeting and recommended approval. Issues: ➢ The adjacent property owners spoke to concerns over the steep driveway. Staff explained the existing driveway, with a 15% slope, will not be changing; however, the segment of the new driveway is proposed at 10% and meets current standards. ➢ In researching the property, staff discovered a deed restriction was discussed during consideration of the original subdivision. However, it does not appear the restriction was recorded against the property. The City Attorney has advised that the applicant has the right to ask for the restriction to be removed. The Engineering Division has reviewed the proposal and is not concerned with the site's topography which apparently was the issue 30 years ago. 60 -Day Agency Action Deadline: February 14, 2016 Attachments: (4) NBA -1 Location Map NBA -2 Draft January 26, 2016, APC Meeting Minutes NBA -3 Planning Report NBA -4 Exhibits SO w LO T U O J c o u c Q •� N •YU ov; cLa �.N> a. o .>- Nj '% Q CL LO Irm W w L6 M S9 �d Ecn m a. N Z o j N Z a w U 0 W. „ ��. �. � . • . ' :.►;�� ■ .: - � �• •� /moi �► IIIA '�jr� � �� : _ � ►►��iJ � �� Irj• ill■ �� :■ ��•� �G--� � 1��1�111111►�1��111111► ��ii i �(II�L11��111 111►!� • - N7.t1.1•CI � � � iii"►d��©=. � •��■■` . � :�. � 111111 � .' . ..� ■!11111► � i- � � �� X111 �^� `r - .► �. �i� ®►t 1® � � . � . ��,,. •�` .,��... � 1111►I rim 41 k ME ■ � �� . � ��, X111.• '■■■■iii' i■�� r►��i� //II/i� " Z a> 0� C N oL U (D 49 fl y C N N i i C O i 7 0 W. „ ��. �. � . • . ' :.►;�� ■ .: - � �• •� /moi �► IIIA '�jr� � �� : _ � ►►��iJ � �� Irj• ill■ �� :■ ��•� �G--� � 1��1�111111►�1��111111► ��ii i �(II�L11��111 111►!� • - N7.t1.1•CI � � � iii"►d��©=. � •��■■` . � :�. � 111111 � .' . ..� ■!11111► � i- � � �� X111 �^� `r - .► �. �i� ®►t 1® � � . � . ��,,. •�` .,��... � 1111►I rim 41 k ME ■ � �� . � ��, X111.• '■■■■iii' i■�� r►��i� //II/i� " Z a> 43) C) LL o C N o U (D N y C N N i i C O i 7 O a s m a 0 C) J ®� 4© o LO 0 W. „ ��. �. � . • . ' :.►;�� ■ .: - � �• •� /moi �► IIIA '�jr� � �� : _ � ►►��iJ � �� Irj• ill■ �� :■ ��•� �G--� � 1��1�111111►�1��111111► ��ii i �(II�L11��111 111►!� • - N7.t1.1•CI � � � iii"►d��©=. � •��■■` . � :�. � 111111 � .' . ..� ■!11111► � i- � � �� X111 �^� `r - .► �. �i� ®►t 1® � � . � . ��,,. •�` .,��... � 1111►I rim 41 k ME ■ � �� . � ��, X111.• '■■■■iii' i■�� r►��i� //II/i� " Advisory Planning Commission January 26, 2016 Page 2 of 6 IV. PUBLIC HEARING New Business A. Wilderness Park 4" Addition Applicant Name: Kurt Manley, Hunter Homes, LLC Location: 4365 Capricorn Ct; Lot 5, Block 2 Wilderness Park 3rd Addition Application: Preliminary Subdivision A Preliminary Subdivision of approximately 1.8 acres to create two lots. File Number: 27 -PS -05-11-15 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated January 21, 2015. Kurt Manley, applicant, stated he was available for questions. Chair Filipi opened the public hearing. Angela and William Lipscomb, 4374 Capricorn Court, stated their concern with the grade of the existing driveway and property maintenance, particularly snow removal. There being no further public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Planner Thomas and Assistant City Engineer Nelson provided the limited background on the deed restriction. Member Piper asked if the responsibility for snow removal would be addressed in the ingress/egress easement document. City Attorney Bauer stated it would be. Member Piper moved, Member Sagstetter seconded a motion to recommend approval of a Preliminary Subdivision of 1.8 acres to create two lots, subject to the following conditions: The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, B1, C1, C2, E1 and F1 2. The property shall be platted. The Variance shall expire within one year of recording the plat. 4. The developer shall provide private ingress/egress easement documents for review and approval by the City Attorney, prior to Final Subdivision approval. 5. This development shall be responsible for a cash park and trails dedication based on the rates in effect at the time of Final Subdivision for the newly created lot. Advisory Planning Commission January 26, 2016 Page 3 of 6 6. An individual lot tree preservation plan shall be submitted at the time of Building Permit application for Lot 2, Block 1. 7. The development shall receive Final Subdivision approval prior to Building Permit issuance. 8. Any damage to the street, concrete curb and gutter, and boulevard shall be restored in a means acceptable to the City Engineer, at no cost to the city. 9. A cash dedication in lieu of on-site water quality ponding shall be required for this development, consistent with City policies and City Code §4.34. 10. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: January 21, 2016 APPLICANT: Hunter Homes, LLC PROPERTY OWNER: Same REQUEST: Preliminary Subdivision Variance LOCATION: 4365 Capricorn Court CASE: 27 -PS -05-11-15 27 -VA -10-12-15 HEARING DATE: January 26, 2016 APPLICATION DATE: Dec. 16, 2015 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: LD, Low Density Residential ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Preliminary Subdivision (Wilderness Park 4"' Addition) of 1.8 acres to create two lots and a Variance to the 50 ft minimum lot frontage requirement for property located at 4365 Capricorn Court. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. Planning Report— Wilderness Park 4`" Addition January 26, 2016 Page 2 D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvement is not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements is not likely to cause health problems. G. That the design of the subdivision or the improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and make the same available to the public." Variance: City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the Council may approve, approve with conditions or deny a request for a variance. In considering all requests for a variance, and whether the applicant established that there are practical difficulties in complying with the provisions(s) of this Chapter, the City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owner of property has no control. Planning Report — Wilderness Park 4"' Addition January 26, 2016 Page 3 b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. The exceptional or extraordinary circumstances do not result from the actions of the applicant. d. The granting of the variance will not confer on the applicant any special privilege that is denied by this Chapter to owners of other lands, structures or buildings in the same district. e. The variance requested is the minimum variance which would alleviate the practical difficulties. f. The variance would not be materially detrimental to the purposes of this Code or to properties in the same zone. g. The property for which the variance is requested is otherwise in compliance with the City Code. BACKGROUND/HISTORY The subject 1.8 acre lot was platted in 1981, as Lot 5, Block 2, Wilderness Park 3`d Addition. Per the subdivision approvals, a deed restriction was placed upon Lot 5 that it would not be subdivided in the future due to the steep terrain of the property. EXISTING CONDITIONS There is an existing house that was built in 1967 and an existing detached garage that was built in 1996. These buildings are generally located on the western half of the site which also contains the majority of the existing trees on the lightly wooded site. Planning Report— Wilderness Park 4" Addition January 26, 2016 Paize 4 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Proposal — The applicant is proposing to subdivide 1.8 acres to create two lots. The existing house is to remain on Lot 1; a shared driveway is proposed. The subject lot is part of a Planned Development that is regulated by R-1 requirements. Compatibility with Surrounding Area — The addition of a single family home is compatible with the surrounding area. Density — The subject site is guided Low Density Residential allowing a density of 0-4 units an acre. As proposed, the density is 1.1 units an acre. Lots — The R-1 zoning district requires each lot to be a minimum of 12,000 square feet. The proposed lots are 48,938 square feet and 28,941 square feet. Each lot is required to be 85 feet wide at the front setback line (30'). This requirement is met. Each lot is also required to have a minimum of 50 feet of street frontage; as proposed, Lot 2 is 47.1 foot wide at the street and falls just short of this requirement. City policymakers will need to determine if the proposed subdivision and Variance are reasonable. Setbacks — The resulting lots can both accommodate required R-1 setback requirements. Topography/Grading — The preliminary grading plan is acceptable. The site has significant grade that slopes from northeast to southwest, and elevations range from 996 to 962. The existing driveway has a 15% slope. Current standards limit driveway slopes to 10%. Because this is an existing condition, re -grading the existing driveway to reduce the slope is not feasible. The segment of new driveway extending from the existing driveway to the new home is proposed at 10%. Existing Use Zoning Land Use Designation North Goat Hill Park P, Park P, Parks, Open Space and Recreation South Single family home PD, Planned Development LD, Low Density Residential East Goat Hill Park P, Park P, Parks, Open Space and Recreation West Single family home PD, Planned Development LD, Low Density Residential EVALUATION OF REQUEST Proposal — The applicant is proposing to subdivide 1.8 acres to create two lots. The existing house is to remain on Lot 1; a shared driveway is proposed. The subject lot is part of a Planned Development that is regulated by R-1 requirements. Compatibility with Surrounding Area — The addition of a single family home is compatible with the surrounding area. Density — The subject site is guided Low Density Residential allowing a density of 0-4 units an acre. As proposed, the density is 1.1 units an acre. Lots — The R-1 zoning district requires each lot to be a minimum of 12,000 square feet. The proposed lots are 48,938 square feet and 28,941 square feet. Each lot is required to be 85 feet wide at the front setback line (30'). This requirement is met. Each lot is also required to have a minimum of 50 feet of street frontage; as proposed, Lot 2 is 47.1 foot wide at the street and falls just short of this requirement. City policymakers will need to determine if the proposed subdivision and Variance are reasonable. Setbacks — The resulting lots can both accommodate required R-1 setback requirements. Topography/Grading — The preliminary grading plan is acceptable. The site has significant grade that slopes from northeast to southwest, and elevations range from 996 to 962. The existing driveway has a 15% slope. Current standards limit driveway slopes to 10%. Because this is an existing condition, re -grading the existing driveway to reduce the slope is not feasible. The segment of new driveway extending from the existing driveway to the new home is proposed at 10%. Planning Report — Wilderness Park 4th Addition January 26, 2016 Page 5 A large portion of the existing driveway, and a portion of the cul-de-sac, will need to be removed and replaced to extend water and sewer services to the new lot. Any damage to the street, concrete curb and gutter, and boulevard should be restored in a means acceptable to the City Engineer, at no cost to the city. Minimal grading is proposed at the northeast corner of the site to construct the house building pad and tie into existing grades. Very limited tree impacts are shown on the grading plan. All erosion/sediment control plans submitted for development and grading permits should be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, should have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Erosion control measures should be installed and maintained in accordance with City code and engineering standards. Storm Drainage — The preliminary storm drainage plan is acceptable. The entire site lies within Drainage District L (as designated in the City Storm Water Management Plan — 2007), and generally flows overland across the site to the south, into the street (Capricorn Court), and enters the existing storm sewer at the south end of the cul-de-sac. Wetlands — Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. Stormwater Management/ Water Quality —Because the new building pad and additional driveway will have a footprint less than 10,000 square feet, the City's Post Construction Stormwater Management Requirements, City Code §4.34, does not apply. The new development will generate additional stortnwater runoff. Thus, a cash contribution to the City's water quality management fund is appropriate, consistent with City Code §13.20 Subd. 8A. 4(b) and historical practices. According to Eagan's 2016 Fee Schedule, the water quality fee for this subdivision is $9,908.00. Sanitary Sewer/Water Main — The preliminary utility plan is acceptable. Existing lateral water and sewer lines of sufficient size, depth, and capacity are available to serve this development. However, water and sewer service lines will need to be installed to serve the new home. Sanitary sewer District C (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site. Streets/Access/Pedestrian Circulation — Street access for the development is proposed via Capricorn Court. A driveway shared with the existing house on this property will be necessary to connect to the cul-de-sac. The nearest pedestrian facility is located along the north boulevard of Planning Report — Wilderness Park 4th Addition January 26, 2016 Paee 6 Wilderness Run Road, approximately two blocks south. No modifications to the existing street, or addition of pedestrian facilities, are proposed with this development. Easements/Permits/Right-of-Way — No additional right-of-way is necessary for Capricorn Court and all necessary drainage and utility easements are shown on the site plan. An access easement or agreement for the shared driveway should be provided in a form acceptable to the City Attorney. Financial Obligation - At this time, there are no pending assessments on the parcels included with this development. Based upon a study by City staff of the financial obligations collected in the past and proposed use for the property, the following estimated charges will be collected at time of Final Subdivision or connection to the City's utility system. The final charges will be computed using the rates in effect at time of connection or platting. The estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final subdivision or plat, with due allowances for easements and right-of-way required with the plat: Improvement Use Rate Quantity Amount Water Main - Trunk R-1 $1,560.00/lot 1 lot $1,560.00 Sanitary Sewer - Trunk R-1 $1,495.80/lot 1 lot $1,495.80 Total $3,055.80 Storm sewer area charges were previously paid on an area basis, so this parcel's contribution has been satisfied. The existing lot previously paid a water and sewer area charge fee, which was determined on a "per lot" basis. As such, the new lot will be responsible for a water and sewer area charge fee. Parks and Recreation — The developer shall be responsible for a cash park dedication and a cash trail dedication for the newly created lot based on the rates in effect at the time of Final Subdivision. Tree Preservation — There are few trees located on the property; however, their size and significance is unknown. Therefore, an individual lot tree preservation plan shall be submitted at the time of Building Permit application for Lot 2, Block 1. SUMMARY/CONCLUSION The subject site is currently developed with a single family home. The applicant is proposing to subdivide the 1.8 acre lot into two single family lots. The property is zoned Planned Development and is regulated by R-1 requirements. As proposed, the lots will comply with R-1 standards except for the minimum lot frontage of 50 feet for Lot 2. The lots are consistent with the low density residential guide plan. Approval of the Subdivision will simultaneously constitute the approval of the Variance. Planning Report — Wilderness Park 4"' Addition January 26, 2016 Page 7 There does not appear to be tree preservation issues associated with this subdivision. The shared driveway will require cross easements. Cash dedication for park and trails applies to the new lot and a cash dedication for water quality is required. ACTION TO BE CONSIDERED To recommend approval of a Preliminary Subdivision (Wilderness Park 41h Addition) of 1.8 acres to create two lots and a Variance to the 50 ft minimum lot frontage for property located at 4365 Capricorn Court. If approved, the following conditions should apply. 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, Bl, Cl, C2, El and F1 2. The property shall be platted. 3. The Variance shall expire within one year of recording the plat. 4. The developer shall provide private ingress/egress easement documents for review and approval by the City Attorney, prior to Final Subdivision approval. 5. This development shall be responsible for a cash park and trails dedication based on the rates in effect at the time of Final Subdivision for the newly created lot. 6. An individual lot tree preservation plan shall be submitted at the time of Building Permit application for Lot 2, Block 1. 7. The development shall receive Final Subdivision approval prior to Building Permit issuance. 8. Any damage to the street, concrete curb and gutter, and boulevard shall be restored in a means acceptable to the City Engineer, at no cost to the city. 9. A cash dedication in lieu of on-site water quality ponding shall be required for this development, consistent with City policies and City Code §4.34. 10. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention pians. Also, all personnel responsible for the installation of erosion/sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations This development shall accept its additional financial obligations as defined in the staff s report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights -of -Way This development shall dedicate 10 -foot drainage and utility easements centered overall lot lines and, 10 -foot drainage and utility easements adjacent to all public rights-of-way where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency, 4. This development shall dedicate adequate drainage and ponding easements, in accordance with requirements set forth in the latest version of the City's Stormwater Management Plan, C. Plans and Specifications 1. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval, 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a permanent cul-de-sac, or temporary cul-de-sac to be removed upon further extension (on stub streets), constructed in accordance with City engineering standards. This development shall dedicate, provide, or financially guarantee the acquisition costs of street easements or public street rights-of-way as required by the alignment of the cul-de-sacs located within or beyond the boundaries of this plat as necessary to service or accommodate this development, 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate public improvement project and associated contract must be awarded by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and as awarded by the action of the City Council, G. Tree Preservation and Mitigation I , This development shall be responsible for preparing a tree preservation plan and mitigating for any removal in excess of the allowable limits. Mitigation shall be in the form of replacement trees, cash equivalent, or a combination thereof in accordance with the recommendation of the Advisory Parks Commission and as allowed under the City's tree preservation ordinance and as approved by the City Council. H. Stormwater Management and Water Quality Protection 1. This development shall manage stormwater and protect water quality by meeting requirements for design standards, minimizing impervious surface area and maximizing infiltration and retention, and providing acceptable complementary stormwater treatments, stormwater treatment ponds, regional ponds, and maintenance of private stormwater facilities in accordance with the current City post construction regulations and as recommended by the Advisory Parks Commission and awarded by Council action, I. Wetlands Protection and Management 1. This development shall protect and manage wetlands by meeting requirements for wetland delineations and assessments, sequencing and replacement, and wetland buffers and setbacks in accordance with the current wetland protection and management regulations and as recommended by the Advisory Parks Commission and awarded by Council action. J. Airport Noise Attenuation 1. This development shall be responsible for meeting all appropriate noise attenuation conditions if the property is located within the Metropolitan Council Noise Exposure and/or Buffer Zone. K. Other 1. All subdivision, zoning, and other ordinances affecting this development shall be adhered to, unless specifically granted a Variance by Council action. L. Mailboxes 1. The construction and location of all mailbox supports shall be in accordance with the United States Postal Service policies and regulations for centralized delivery, and the locations shall be approved by the City Engineer and be identified in the final constructions plans for the development. Advisory Planning Commission Approved: August 25, 1987 City Council September 15, 1987 Revised: July 10, 1990 Revised: February 2,1993 Revised:_ July 7, 2009 Revised:_ July 1, 2014 c O d c T a N Cc e V Ori L;rna LLo 0 o ® 0 LO _ ° ■� � U r � v a � � � y N c b M C g 6 c o V /� C V V y m O r^� G� a o C= i h z a v d Z J ue LD = 4) ' 0 a a' U o e �< Hooaavae o� o oavae r r F P) WILDFLOWER LANEAm u z p M ° z o rc Q VN z% zzw iji Y J W O U y o 0 3 O --'COUNTY OA �Z cA �� V Z auavdm S j HOPS a oaa ?P El B v/ V' 2 u :y a v to Aiwa 0 as � i2 tv 'gL O 18� 5 s Nu Y SNNO N N O 9 f m Nvl 1 Nno � R _ - o M Xu �m o ov o Qoo � 00o ee =000� MOM ',.•, -. �` ray #� -- k�§ x 1 Vi rr F _ M, � � x 4 2 � M1 <�--Iz 0 0 LO C) C) r' C T a C � O '- N O 7 O N_ C = O co N 2 c r O a `r Moa @ a O 0 CL C:w .N (6 N N Q i f/7 in 3 r i C r d it,r LO co ®. E CL N fd .. Z +' O U d Z � � d aWU 4 2 � M1 <�--Iz 0 0 LO C) C) r' C T a C � O '- N O 7 O N_ C = O co N 2 c r O a `r Moa @ a O 0 CL C:w .N (6 N N Q i f/7 in 3 r i C r d it,r LO co ®. E CL N fd .. Z +' O U d Z � � d aWU . v}'`�.� � H4 3•y0 pHp3 a31tlM j O'w zz -�� 2 O N 5 ° s l r a M N� Oa0aa31tlM l3 OoII M x•10 VJ[S53f � o Vd x;13 M3HIVYVppl A •II � '10 a33INN3f ; ¢�4i a °� � Ga O � Z Z � v.7 - v '3Mtl zo N010NIX31 a s c, 10alaavp W��, t ^I•cr— o �WO� O xm AVM NOZ I fJ O� \P d .ld VP'>iW AG BO�R O za Zi ° � 0 0 oc T�fb4 �ti5 WllJ �Nby .> 6'/J `FPJFy� yea Fr a '300/bj3[ "10 W � 'Vl NOIa0 F� 'Vl ��' r AVM 3SVN0 NV0 - � U W Pa CJ tl d' �cVMd' F U FpN oN oFm mdmrvoKmK n Ett°<mS� «dwa �i mg NA 9 0 O MOW I I N —; ---- ---- y I U ° Ianoo --- L--� C o a --- W I � I ASSgAe� €i.L Leo � so obs •,e EEo PL h a�sa�oe cs 3 $ o F��i _- a wiz °oNr rc m _ w3Noow> 3zLL oJo _ __ a�.zXo 3 - I'�gz W.Gz2��_ w' =�oz�m„�>a n> wa..�um Way."mGa°wa2R—awWwaadaaww ' gy'."ammwww"xxx Wwwwxxxxwuwwww`wwwwwwmWwWW % u la$%^%I ®OO®®%I p !pal w� l l l l% ®®.®®xAl^ Y cdl "g��l Mut3ii-o.d�oe:llo.{x�,.#e®o®t:•:®®. fw yS ° [� tR 3 �q 9 d 3 -'-•-----I �s ` T N as 1r �o� o o o o c4 09'661 3,60,S0,OOS i sr \e 1 \ 1 \ I \ r A M s I 49,991 `� MJO,90.00N Lo n � J m \\\ e fB'6f / I u, PON I I 1 v \ 1 � 1 I 1 � a I I / v I I 1 I I / / / � 1 / z G / 0 3 3y'lz j 2 �w ;A sl I / /e ,. �ga7 _----------------------------------------------- _J 1 W661 M„40.90,OON 1 v I I I va2`g 5 i43 1 I I I a 1 C! I CJ I CJ I CJ I CJ W S 3 3 7--, ry�m �000 o�m^m�n�<mw n�ry d:=NiJu a�1 ¢'LI F-1� o d aur lo, In pi n ry�m �000 o�m^m�n�<mw n�ry d:=NiJu a�1 ¢'LI F-1� o d aur lo, Wilderness Park 0 Addition Application for preliminary subdivision for a single lot zoned PD to be divided into two single family lots. The property address is 4365 Capricorn Court and the legal description is: Lot 5, Block 2 Wilderness Park Third Addition. The parcel is located at the north terminus of Capricorn Court. The parcel is bounded on the east and north by Goat Hill Park. The property is bounded on the west by Wilderness Park Second Addition, and bounded on the south by the Capricorn Court right of way. Per the City of Eagan's existing and proposed Comprehensive Guide Plan and Zoning Classification the current land use and zoning for this parcel is PD, Planned Development. The surrounding zoning to the west and south is PD, Planned Development. The surrounding zoning to the east and north is P, Park. The Comprehensive Guide Plan shows the future use of the site as Low Density Residential. The surrounding property located to the west and south is shown as Low Density Residential In the Comprehensive Guide Plan. The property to the east and north of the parcel is shown as Parks, Open Space & Recreation in the Comprehensive Guide Plan. A single family home with a detached garage currently occupies the 1.8 acre site. With the completion of the subdivision the existing home will have a lot size of 55,394 ft2 and the proposed lot will have a lot size of 22,489 W. Both lots will meet the lot size minimum of 12,000 ft' for R-1, Single Family zoning. The resulting two lots will be accessed by the existing driveway to be shared. The subdivision will require a variance on the lot width at the right of way for the new lot. The width is 40.6 ft at the front setback. The proposed plan shows the front of the proposed pad setback 106 ft from the south east lot corner. Agenda Information Memo February 2, 2016 Eagan City Council Meeting NEW BUSINESS B. Planned Development Amendment — Metro Transit/Metropolitan Council Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to allow an expansion of the Cedar Grove Transit Station and related site improvements for property located at 4035 Nicols Road, subject to the conditions listed in the APC minutes. Required Vote For Approval: Planned Development Amendment —At least three votes Facts: ➢ The property has been zoned PD, Planned Development, since 2009. ➢ The property is part of the Cedar Grove redevelopment area. ➢ The transit station began operations in 2010. ➢ The applicant is proposing a Planned Development Amendment to construct a 1,697 sq. ft. addition to the south side of the existing station, as well as a skyway connection to a new online transit station in the median of TH 77. The skyway and new median station are under the purview of MnDOT. ➢ The site modifications include a looped bus turnaround and relocated driveway onto Nicols Road to align with Cedar Grove Parkway. ➢ The submitted plans lack detail typically submitted for review; however, these items can be handled through the conditions of approval. ➢ The Advisory Planning Commission held a public hearing on the proposed request at the January 26, 2016 meeting and recommended approval on a 7-0 vote. Issues: ➢ The original development approved a deviation to City Code allowing the site to be non -irrigated. The use of native prairie mixture and drought/salt tolerant plants were utilized. ➢ City staff has been working with the MVTA regarding health and maintenance issues since the landscaping installation occurred. The MVTA has stated they do not have the budget for on-going maintenance. City staff has suggested other options, such as hardscape; however, the APC stated a preference for standard landscaping, if it would survive and be maintained. ➢ The acceptability of the landscaping issue is a policy matter for City officials. 60 -Day Agency Action Deadline: ➢ February 14, 2016 Attachments: (4) NBB-1 Location Map NBB-2 Draft January 26, 2016 APC Minutes NBB-3 Planning Report NBB-4 Report Exhibits V O J c = 0 U a� E c Q WN E CL 0 0 0 L V 0 Lo r LZ > N M ❑ O V � � Q c n. E m aV- Z; O j N Z m N O d m a. w U o 33 } a% LL N o` U N tp � �mm `Jmm�on n y N @o, o 0 0 Sm �` �O ■ ; •..��!•;•,, ��,�� _:...■ .;.allow . eeel �� 111 fI �� i�� X11 ��r it ■■,Pt■ �,■ : ,,��1'f�l ,I,►;� e� �► ��ee��1 ��■ii■ �■ �l�r Iii Mason so �` � �ri�ii;iiiiiiii :: � :/III► 1� �� ■� �,��\111■ nil ■,®IIS■1■It a♦� ice► nnnn. �, ..,.. � �� ►� 1� .� 1111 ■' ��" � , �� 1♦�,�:;i� ■■ ■1111111 o,, e. ` ,,,,,, � � ��•!� �'�� •�'` I IIIA■ o �=: ■111111■ „o e... nu,,,, ., J� ♦� ♦ .n .■1111111 ��e` � �e�►. i',% �n,'o:•�� ,� r♦� �� ©�=�■ 111111 �;;,:,.`°; °"�' �` � . ��♦.;; ��.' � .n ■111111■ .• � � . ■n ■111111 • '�1 ,,, �. ��°��pe �� ■ r �r' +/ r■1111■� ■11111 • ' �`� . : e 1� III M III e : m .aH•t ta- a avt�a �a at�sa�ao �aa�a;� LIGI�i'Id�i' aaa�aam-, .. . �:;.,;,. ..;. s--._,,,,®�ll�.„Tr�aa�.a= ... N 0 LL N C o U N tp N y C n y N >= O p N m 0 a n m a U O d ° 0 ®tF LO 0 Sm �` �O ■ ; •..��!•;•,, ��,�� _:...■ .;.allow . eeel �� 111 fI �� i�� X11 ��r it ■■,Pt■ �,■ : ,,��1'f�l ,I,►;� e� �► ��ee��1 ��■ii■ �■ �l�r Iii Mason so �` � �ri�ii;iiiiiiii :: � :/III► 1� �� ■� �,��\111■ nil ■,®IIS■1■It a♦� ice► nnnn. �, ..,.. � �� ►� 1� .� 1111 ■' ��" � , �� 1♦�,�:;i� ■■ ■1111111 o,, e. ` ,,,,,, � � ��•!� �'�� •�'` I IIIA■ o �=: ■111111■ „o e... nu,,,, ., J� ♦� ♦ .n .■1111111 ��e` � �e�►. i',% �n,'o:•�� ,� r♦� �� ©�=�■ 111111 �;;,:,.`°; °"�' �` � . ��♦.;; ��.' � .n ■111111■ .• � � . ■n ■111111 • '�1 ,,, �. ��°��pe �� ■ r �r' +/ r■1111■� ■11111 • ' �`� . : e 1� III M III e : m .aH•t ta- a avt�a �a at�sa�ao �aa�a;� LIGI�i'Id�i' aaa�aam-, .. . �:;.,;,. ..;. s--._,,,,®�ll�.„Tr�aa�.a= ... Advisory Planning Commission January 26, 2016 Page 4 of 6 B. Applicant Name: Claudius Toussaint, Metro Transit / Metropolitan Council Location: 4035 Nicols Rd Application: Planned Development Amendment A Planned Development Amendment to expand the transit station. File Number: 19 -PA -10-12-15 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated January 21, 2016. Chair Filipi recused himself from the discussion as he is employed by the Metropolitan Council. Vice Chair Vanderpoel opened the public hearing. There being no public comment, Vice Chair Vanderpoel closed the public hearing and turned the discussion back to the Commission. Claudius Toussaint, Metro Transit, referenced condition #3 and explained that the quarry that produced the original Kasota Stone has closed but that they are proposing an architectural precast panel that will match the original exterior. He also stated that all light poles and fixtures would be re -used on the site. Member Vanderpoel asked if staff was concerned about the architectural precast panels being used. City Planner Ridley stated he was not provided the panels match the existing exterior materials in color and texture. Member Piper asked about the hardscape landscape option. Staff responded that the hardscape landscape option has yet to be designed but offered that option in response to the on-going difficulties of maintenance and survival of the green-scape experienced since the transit site opened in 2010. Members Piper and Sagstetter stated they would prefer green-scape over hardscape if the landscaping would survive and be properly maintained. Member Piper moved, Member Dierkes seconded a motion to recommend approval of a Planned Development Amendment to allow an expansion of the transit station and related site improvements, subject to the following modified conditions: The Planned Development Amendment shall be recorded at the Dakota County Recorder's Office within 60 days of City Council approval. A standard Site Plan shall be submitted for use as an exhibit to the Planned Development Amendment Agreement. The applicant shall provide elevation and building material plans for the trash enclosure and the building shall be constructed of the same materials and match the principal building. Advisory Planning Commission January 26, 2016 Page 5of6 4. A. A revised Landscape Plan shall identify the minimum planting size per City Code requirements. 5. The Landscaping shall be maintained per City Code requirements. 6. The non -conforming Metro Transit cabinet signs shall be removed once the online median station is constructed. 7. All building signage shall be individually mounted letters; no can or cabinet signs shall be allowed. 8. If anything other than the existing MVTA signage is proposed, a revised sign plan shall be submitted and subject to City Sign Code requirements. The Lighting Plan shall be revised to verify City Code requirements for light levels and met and pole height matches existing on site. 10. Mechanical equipment shall be screened per City Code requirements. 11. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 12. The applicant shall be responsible to restore any damage to the street, curb and gutter, sidewalk, boulevard, and street in a manner acceptable to the City Engineer. 13. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to the issuance of a Building Permit. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: January 21, 2016 APPLICANT: Metro Transit/ Metropolitan Council PROPERTY OWNER: MnDOT/MVTA CASE: 19 -PA -10-12-15 HEARING DATE: January 26, 2016 APPLICATION DATE: Dec. 16, 2015 REQUEST: Planned Development Amendment PREPARED BY: Sarah Thomas LOCATION: 4035 Nicols Road COMPREHENSIVE PLAN: Public/Quasi-Public ZONING: Planned Development SUMMARY OF REQUEST The applicants are requesting approval of a Planned Development Amendment to allow an expansion of the transit station and related site improvements for the parcel located at 4035 Nicols Road. AUTHORITY FOR REVIEW PD Amendment: Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY The subject site is part of the Cedar Grove Park and Ride Planned Development, which was approved in 2009; however, the Planned Development Agreement was never recorded. The Preliminary Planned Development allowed for a park and ride transit facility to be constructed upon — 9 acres located west of the Cedar Grove redevelopment area and east of Cedar Avenue/Hwy 77. Planning Report — Cedar Grove Transit Station January 26, 2016 Page 2 The property was platted in 2010. EXISTING CONDITIONS This property consists of an 8.7 acre parcel located between Cedar Avenue and Nicols Road. A 768 sq. ft. bus shelter is located between a bus turnaround and the pick-up/drop off parking. Site grading and construction of the existing parking lot and building were performed with the original development of the site. The site is very lightly landscaped and the building is connected to City sewer and water services. A portion of the existing building, parking lot and entrance will be removed and rebuilt to accommodate the proposed improvements. The southern half of the site has a berm that runs along the center of the property that generally splits the drainage to the east and the west. The northern half of the site generally slopes to the northeast. Elevations range from 880 to 800. The Planned Development allowed for the site not to be irrigated, which is a deviation from City Code. The applicant had stated the site would be landscaped with a native prairie mixture and drought and salt tolerate species; however, city staff continues to work with MVTA staff regarding maintenance of the landscaping. This concern persists and will be discussed later in this report. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Hwy 13 Right-of-way Right-of-way East Vacant/MF housing PD, Planned Development RC, Retail Commercial South Multi -tenant commercial GB, General Business RC, Retail Commercial West Hwy 77/Cedar Avenue Right-of-way Right-of-way EVALUATION OF REQUEST Proposal — According to the applicant's narrative, "The Cedar Grove Transit Stations improvement project includes the construction of a new online transit station in the median of TH 77 as well as modification to the existing station on Nicols Road. Construction will begin in 2016 and extend into early 2017." The City of Eagan does not have regulatory authority regarding the new transit station in the median of TH 77; however, the Planned Development will regulate the improvements proposed upon the existing transit station site. These improvements include a southern building addition to the existing transit station of 1,697 sq. ft., for a total building size of 2,881 sq. ft. as well as a skyway connection to the median station. Planning Report — Cedar Grove Transit Station January 26, 2016 Page 3 To accommodate the addition, the existing boarding platform will be removed as well as the drive aisle along the south side of the existing building. A new internal circulation improvement will be added through the existing landscaped median. Further, the access to Nicols Road on the south side of the existing building, used for vehicle access to the parking lot and the current Red Line BRT, will be relocated south, to align with Cedar Grove Parkway. The interior skyway will have lighting and be climate controlled but without air conditioning. Compatibility with Surrounding Area — The proposed expansion is consistent with the Cedar Grove redevelopment plans to establish mixed use commercial and residential developments at higher densities that would support transit oriented design. Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter in its Transportation Policy Plan that anticipates the impacts from the continued operation of the airport at its current location. Based on the Metropolitan Council Policy Contours adopted in 2007, the site is located within the one -mile buffer area of the 60 dB contour, placing it within Noise Policy Zone 4. This development as a transportation/passenger facility is considered a compatible use within the Noise Buffer Zone. Site Plan — The site consists of a 768 sq. ft. bus shelter, surface parking lot and a looped bus turnaround with adjacent pick up/drop off parking. A standard Site Plan was not submitted; however, civil plans identify a variety of modifications that are discussed further in this report. A standard Site Plan should be submitted as a condition of approval for use as an exhibit with the Planned Development Amendment Agreement. Setbacks — Per CGD (Cedar Grove District) requirements, front and corner lots must meet a build -to line of 0-10 feet; however, the building was allowed to be constructed at a setback of 16 feet to allow for efficient traffic circulation and pedestrian safety. The expansion will align with the existing building with a setback of 16 feet. Building Height — The existing building is 25 feet at the uppermost point of the roof; however, the expansion will consist of a second story and elevator to align with the skyway connection which has a finished floor elevation 20 feet above grade. The proposed addition is 38 feet at the uppermost point of the roof, which meets the City Code requirement for round or other architectural type roofs. Building Elevations — The exterior finish materials of the existing building are Mankato Kasota Stone, burnished block and glass. Prefinished metal fascia and soffit are on the east elevation, in keeping with similar styles to other MVTA bus stations. While the eastern elevation utilizes more metal accents, all of the building elevations make use of the same finish materials. The bus station is 768 square feet in size with a total of 1,184 square feet under the roof area. Planning Report — Cedar Grove Transit Station January 26, 2016 Paize 4 The proposed addition shows a combination of precast and painted concrete and glass. Material percentages are unknown; however, the Elevation Plans appear that a majority of the addition consists of windows. City staff suggests in lieu of precast concrete, the Mankato Kasota Stone should be utilized to tie the addition into the existing structure. Plain flat concrete block, whether painted or integrally colored, is not an acceptable material within the Cedar Grove District. Building Signage — The existing building has two MVTA and two Metro Transit signs on the north and south elevations. The MVTA signs are flat cut out aluminum letters and logo, and the logo is painted green and orange whereas the Metro Transit signage consists of lit cabinet signs (plastic panel with vinyl graphics) that are non -conforming per the CGD standards. The City is in receipt of a 2014 letter from Metro Transit stating the non -conforming signs will be removed from the existing station once the new online median station is constructed. It is the understanding of City staff that only the MVTA signage will remain on the Cedar Grove Transit Station as is reflected on the submitted elevation plans which identify signage on both the north and south elevations. If anything other than the existing signage is proposed, a revised Sign Plan should be submitted that meets City Code standards. Per CGD standards, signage should be individually mounted letters, no can or cabinet signs are allowed. The west elevation plan identifies a Metro Red Line sign; however, details on this sign are unknown. Trash Enclosure — The existing trash enclosure will be demolished and a new enclosure will be constructed to the west of the building addition. The plan identifies the enclosure to be 70 sq. ft. in size with a decorative galvanized woven steel mesh, painted, gate. The building material is unknown but should match the principal building in color and material. ParkinP — According to the "Removal Plan", nine parking spaces will be removed to allow the redesigned access to Nicols Road. Based upon current use of the parking lot, the removal of these stalls should not have a negative impact on the site as the parking lot consistently has available stalls. Site Lighting — The City Code requires that site lighting be provided as is necessary for security, safety and traffic circulation and that all lighting be indirect and diffused or shielded. Lighting shall not be directed upon public rights of way or adjacent properties and the source of light must not visible from off the property. In addition, the CGD ordinance specifies that no light source may be more than 20 feet above the ground, except by CUP for buildings more than 24 feet in height. The Planned Development may allow for deviations from the Code Requirement in lieu of a Conditional Use Permit if warranted. Planning Report — Cedar Grove Transit Station January 26, 2016 Paize 5 The Lighting Plan identifies nine new single mounted lights around the bus circulator but does not provide footcandles or standard details. The original poles were proposed at 30 feet which staff recommended be revised to meet the 20 foot requirement. It is unknown what was constructed on site as a Photometric Plan was not included with the Building Permit. The proposed poles should match the existing in height and meet City Code requirements in relation to being diffused and shielded. CGD standards specify not less than 0.5 footcandles at the property lines; this requirement should also be met. Mechanical Equipment — The CGD zoning requires that all mechanical equipment be completely screened from the ground -level view of adjacent properties and public streets, or designed to be compatible with the architectural treatment of the principal building. A detail of the proposed screening should be provided. Landscaping — The Landscape Plan identifies replacement of the plantings that will be disturbed from the building expansion and site modifications. The majority of the landscaping will not be disturbed. Specifically, the Construction Plan identifies 3 Common Hackberry, 2 Northern Pin Oak, 3 Swamp White Oak, 1 Crabapple, 53 Dogwood and 67 Abbotswood Potentilla. The plantings should meet minimum size requirements per City Code as follows: Deciduous overstory/shade — 2 '/z caliper inches Deciduous understory/ornamental — 1 '/2 caliper inches Hedge and shrubs — 3' As previously mentioned, the Planned Development approvals for this site allowed for non - irrigation due to the proposal that native prairie mixture and drought and salt tolerant plants would be utilized. However, over the past five years, staff has been working with the MVTA staff as routine maintenance has been lacking on the site. These issues include dead grass, bushes and trees, lack of mulch, edging and 18 dead trees. Also, 87 trees were not planted. Cash in lieu x $300/tree is equivalent to $26,100. City staff has been told that the MVTA does not have the budget to maintain their landscaping. Because of this, city staff has concerns regarding the continued and future landscape maintenance on the site. The City continues to hold the $7,500 landscape guarantee from the original development and welcomes a discussion as to how to maintain the site in the future. One option may be to reduce the amount of plant materials with attractive low or no maintenance hardscape improvements. The site is an important part of the Cedar Grove redevelopment area and deserves as much attention as privately owned sites within the Cedar Grove area and the City of Eagan as a whole. Wetlands — Because there are no wetlands on the site, City Code §11.67, wetland protection and management regulations, does not apply. Planning Report — Cedar Grove Transit Station January 26, 2016 Page 6 Stormwater Management/Water Quality — The applicant proposes to fully reconstruct approximately 21,000 square feet of impervious surface on the site, including a building expansion, fully reconstructed bus drop-off, sidewalks and parking lot entrance. City Stormwater Management Requirements would apply for any fully reconstructed impervious surface equal to or greater than 10,000 square feet. Runoff from this site currently drains to an on-site stormwater basin, which overflows to MnDOT road right-of-way, then to City Pond AP - 54, a regional pond with pond -shelf infiltration capability. Off-site stormwater management has been accounted for with this site's redevelopment by the previous expansion of the large regional basin (AP -54) for the larger Cedar Grove area redevelopment. Storm Water Drainage — The preliminary storm drainage plan is acceptable. The entire site lies within Drainage District W (as designated in the City Storm Water Management Plan — 2007). Storm water generally flows through a private storm sewer system located in the existing parking lot, and drains to City Pond AP -54. Utilities — Sanitary sewer District CG (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site. Trunk water and sanitary sewer lines were installed with previous development. The existing building is connected to water and sewer. The proposed center median building will require a new water lateral to be installed under TH 77 to serve the building and for fire protection. This development should provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. Streets/Access/Pedestrian Circulation — This property is located between TH 77 (Cedar Avenue) and Nicols Road. The existing building and parking lot will continue to have direct access to Nicols Road. The existing parking lot entrance is being relocated further south to line up with Cedar Grove Parkway, and the bus loop is being reconfigured to accommodate the building expansion. These changes will require the removal of the existing driveway apron, concrete curb and gutter, sidewalk, boulevard, and potentially a portion of the street. The applicant should be responsible to restore any damage to the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. The new center station will be located in the TH 77 median, and access will be limited to only busses and authorized vehicles. A pedestrian overpass will be constructed from the existing building to the new center median building. Public trails and a sidewalk are currently located along the three adjacent public streets (Nicols Road, Cedar Grove Parkway and Eagan Outlets Parkway). No additional pedestrian facilities are proposed at this time. The station area plans provide for the potential of a mid -block crossing of Nicols Road from the transit station to the east side of Nicols Road. Consideration of that potential improvement will be revisited at the time final development plans come forward for the outlot remaining in the Affinity development, in order to determine how a pedestrian connection between the two sides of Nicols would be integrated in the final design of the area. Easements — Public drainage and utility easements were dedicated with the original development. Planning Report — Cedar Grove Transit Station January 26, 2016 Page 7 This development should be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to the issuance of a building permit. Financial Obligation — At this time, there are no pending assessments on the parcel. SUMMARY/CONCLUSION The applicant is requesting approval of a Planned Development Amendment to allow an expansion of the transit station and related site improvements. This report aims to assist City policymakers in evaluating the Planned Development Amendment proposal relative to the existing Planned Development and Cedar Grove District requirements. Therefore, the evaluation should consider the deviations requested to typical City Code requirements as well as the benefits to the public afforded by the flexibility a Planned Development approach provides. The submittal lacks detail in many areas but can be clarified through the conditions of approval. The request also includes some deviations to typical Code requirements such as for building materials, signage, landscaping and lighting. The lack of landscaping maintenance on the site should be an item of discussion for City Policymakers. The subject site is part of the Cedar Grove Park and Ride Planned Development, which was approved in 2009; however, the Planned Development was never recorded. If approved, the Planned Development Amendment Agreement should serve as the official Agreement for the property. ACTION TO BE CONSIDERED The applicant is requesting approval of a Planned Development Amendment to allow an expansion of the transit station and related site improvements for the parcel located at 4035 Nicols Road. If approved the following conditions shall apply: 1. The Planned Development Amendment shall be recorded at the Dakota County Recorder's Office within 60 days of City Council approval. 2. A standard Site Plan shall be submitted for use as an exhibit to the Planned Development Amendment Agreement. 3. The Elevation Plan shall be revised to replace the precast concrete with similar materials and color to the existing building. 4. The applicant shall provide elevation and building material plans for the trash enclosure and the building shall be constructed of the same materials and thatch the principal building. Planning Report — Cedar Grove Transit Station January 26, 2016 Paae 8 5. A. A revised Landscape Plan shall identify the minimum planting size per City Code requirements. B. A hardscape Landscape Plan shall be submitted for approval by City staff. 6. The Landscaping shall be maintained per City Code requirements. 7. The non -conforming Metro Transit cabinet signs shall be removed once the online median station is constructed. 8. All building signage shall be individually mounted letters; no can or cabinet signs shall be allowed. 9. If anything other than the existing MVTA signage is proposed, a revised sign plan shall be submitted and subject to City Sign Code requirements. 10. The Lighting Plan shall be revised to verify City Code requirements for light levels and met and pole height snatches existing on site. 11. Mechanical equipment shall be screened per City Code requirements. 12. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 13. The applicant shall be responsible to restore any damage to the street, curb and gutter, sidewalk, boulevard, and street in a manner acceptable to the City Engineer. 14. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to the issuance of a Building Permit. e e o E N e m L e ra ; �, CD L Q _ C X O N ® ♦v^�y T O L Z T CV ■ 'OLoo Q1 �O ami N v c rn U CQ •• a i m o r� p O�xc� a 0. '° ! a a s m' a v jog c4 ® y d TO 6. •a�� -J Z CD o o 4V tU) a. w U �z 0 LO 0 0 a m a c C C O '— N O N C � N N '— U a � C O N c6 N �a�ia) rn d C C 7 C- �O N U) cu N f0 6 O O C N t O- N 7 N 4-1 = (D o E +� c CO m E N Q C +, > Q L O r > N 0 1 U � Q =a C o4 Ear R zoo z (D 0 W 0 W a) LL 0 0 LO 0 0 B `AKC9 C'O«IY � Cos 1q. 21-215 IDAMOTA tQl,,',%-IY ec MA" 1JCA »a 5 7 y6 All" r � i 312jos 00 I 41i42 41 zI. r � i F W W W p H r v Wit Q U t( N Q Z ' a X i (n < Ld0 r 'i =m 4 DDDDDDD N / / - i DDD ........ SNF DD D 203 } t DDDD DDDDDD C> F >- pDDC p D D C w�- DDD C>f> J 1, D D� o r DDDp� w x U z w U 1 c� Eww PDDD w V1 z V1 V V U V u U J d T W F a w w V W. ow w w D a 3 1, w � o 3 ¢ i /U / ..... Y..................... I...... .......... r � i F W W W p H r v Wit Q U t( N DDD DDD DpD DDD s DDD DDD DpD LLJ cD E � Q C w U 9 O O N D uDp•10 uolluls ;31li Q Z ' a X i (n < Ld0 a % N / / H � SNF Pacry DDD DDD DpD DDD s DDD DDD DpD LLJ cD E � Q C w U 9 O O N D uDp•10 uolluls ;31li Mm V) �H c�j v z Mm u6p•10 ups}DyS 13113 �H v z o 0; , y po s' N �wm mz �o OO a�a ao o �z LU J`l6 V1 u6p•10 ups}DyS 13113 o 0; , y po s' N OO J`l6 V1 J & q ioi 00 MEN O st°� u6p•10 ups}DyS 13113 OOp•10 O14- :31t! . ..... ........ ... ....... ... ............ ......... . .x..__.... .. . ... . ....... .. . ............... -47..=77 .. ... .......... . . ........ . ..... . . .. . ......... 'o r- r - c,4 o C4 04 0 b2 sq. - UH H, m z 8 V3 ��85ffl5RL 0 F- 13 0 LLI H ME 0 -J -.-H- wwoM. C,4 LLJ 0 E X o6 LLJ 12 -T, 0 z ... . ....... 0- 0 V) F aQm Z ------- . . . . ........ LLJ 0 o CD CD !ii 1 Ld uC) PffN ............. L6 & ....................... -ug LU kA .. . .......... ...... al 41'* . . . . . . . . . . i Im Z o. 0. ..... . .... V) W .. . .. . .. .... M F z z <F LuN.N't Lu . . . ........ ............. .. .. ... .................. 0 0 z a .... . ............... ----------moo $3NUS SOSM ilMM.1:13MI ...............:........... ................___.._.._......_i__...._._.-:........ _........ .......... r........._. .........__.... ........ _._..1................ _...._._....A._............ .............. . NDN Offm O W yiwi8�c��=�W�fir a oo�w��ooa'gsj�� tE�;ys< iE m,in,aa I-8 -8 N W rrnn Q O G w � a W H I X W 0 ¢ oz F jSo > N i a o 0 � ` 0 C9 ¢ 0 w U u ,l i n 0 0 .. „ { j _....: _ I� j io ' r firs _ i � H m D i JJ !! O Q : !M :._....... ':i?}i....._I},.; ..._.__..........._i Z Z O N Q m 1 a x H ! .......\................. ......................... O ZO a W W - V)TFF Z h N m � o ... .......... ....___.......... _......._..-.--_...___. __._________._......... ... .....-._..._j.....___......__..... _ _ ____ -------- .1.---- ---- $3WLL$ $31tl0$ $83S0$ 51300WS M00W [ .� .. . : . . ..�.----... _: . �. _ . a� . . - . � ._ m » S®& / §� ® \| ), / ) gƒa{ Gb \ k\t§'E; j> ) \)27 kq (2) \®§§ aJ\IeA ( \ J X \ - z \ \\ j, / / \/ \ ) \ (S \ [ ƒ [ R.! /] Ol j ( -- §` §` \ � ) \ � 0 \ - { � > � y ( \ {(: : . . . . . . . , — . . . . — — — — — — — , . — — — + . . . . . . . ............... . ... ... ...... . ........... ... . ........ . ... ... ............ .. . . ............... . ...... . ............. ........... . ------- ------- �o C*4 C) C) 0 v � } � �� J! \\}\ �` af 0 Ld U- Ld iE Au P of 0 C) w x w 0Z: Cf) Fn z :3 < T! af §`« o f— W-0., U-'\ El Lj ;QR:l6} z w It \/ _j Ld cL w Lj :D D) cL u) ® c \z C) C) z \ \ Ld w w F- S(o/) 2) L , V) w 2i) z A w / \ � t nil ................ . ........ .............. o -1--- $3NLt s $83sns SINOWINOM t3l'Jt :3113 _._ ............... ....._.................. ................ :............................_.................. ......._........ _ .. ..............-.......... _.- ................... N z z W go e a Y OJ sip o3a-a�V O.�mG O It W IL 47 z a o 00000 0000__ __- J CL O O J LL Z O H a (Q o � a Z LLJ a> CD g CD 0 w U i b t� vw� s s�o .II .1. __.9 Htl00 ll-�1 .11-.17 BE00 6 2 i , 30.3]13 - lai n H 10.33V3. �— p o � IIA x o \c4 0 i l� Q II — I Im n Ci u i ZJ t I S v'i 1 ,' C I SII tY 91 Ld J i x W - r - LEL i 34 O i a lira .� 0 — -- _ I -__ .,Xlz I r N I i ! w 3 ....._!. ..-__ __�_ r._.....------- -------- $3WLL$ $3110$ $83S11$ $1300W$;1300W 431134 :3111 __._.._._._....,............._ .---.._.—._.........__—.__._:..--..._....... ,................ :::._._....-----._..._.... _...... ....... __.:: _......._.._._., -----, .... —_.........._............._._........ _ V) w W ! q o�avae N p W t a s Z r. N 9a s us o g 3: s ��es z LU =zo_ case Z o O 13 d 3 3 wtg J a�3 ne H $ »� p `tee c 2 e a��. mow_ am 0 08 M- 9 ❑ W H W e n a 3r €e a ,e Z _ �zu a w ❑ ! iZ W O L e m w Y_ .. .. U i m" ❑ i I E Z I "- ` 0 ! cc U. z ! — I' s J L, : LL a cn LU o U o \ 1 U LLz t CL Z I I t= ., G ! I: : G I i !i I __ I ❑ m ! ML ! : I W I. r r i f s� iLLL E I� .......................... - Ed . ........... %�€- 5 : ......... „o J` y i m § I I ' N a9' ' w L.� � !x� p ................:. __.__...................._:. ..............,_ --------....................... _._r__-__-_.....- - - on= i z 0 o v ti ti o ti N > • 1.- U _ _ olz o y1 w21. w - Z 2 _ _ CD - - - - - - - In "-Rz _ w _ u J ulo w - 2 -2 O N x w O - _ 00 000 O 00 - w¢m 00 O O Q _ ~ _j'jw 6- m w �o / m a W zz m wz \./ p :n Z//•• s� /,/�/ yT" Oj OW w O i / z I r 1 U as b G .il OI w a I€ wu z ml I � Ice - 1 w ji z _u o '§ _ ,. 203 ._.: mNNozu�. /W _ Is 82, lz III I m i ow xu j,xiizwi iu�xu- arum �oQZ Y- �.. Q�...o zooz�nuuv'ix oe x,.,z ou..o oFinmru�.a�� l wuaIat-r.�.rzo¢w��uczaau.,�xw: wz-.xw.zo.-,z�o .v+, wmazw��oo. �.•�m Y In m@ `t- d ozxvz.. .__ .:.. ¢ .. u p o 0 0 0 w p: x 0. ti i I I' o •oo rcaa¢oioaoi�awz o- � t - . aw au oo z w ^ m ,n z zaa� 00 0 o� 0o z v u r ofa oI 1 z 'wom uo r viwwwa z r m v�Yz.uo� o acxi s'w o:� mao- F aaa�mmo amaai$ mm� ow I: .__._.... I o iv OOObZZ ....... I i......- ..... .. 1 11 I > a� 11 0 �w z a o wz za 0 xu�:'nz� 3m�xo--usm i ......... z �oou.,LLwo zooz,nu mx __._-_. ✓ o �... i -T 1 tII `r .. I s wo.uu.0 ..o�- ro�zo a..woao�az ��-wu��i�s_aa�m�,.ouEa�azoo�ozo'woaowz.ovz--,,.oz. aow.w. waa oazarco,niwunu�wu wy,n ..... ... . ou.vuau S .......... i 4.1 J .. .zmo., oo. 0 0 I .......... ............¢ m � ...........at- Wtl 15:9Fy1 SIOL/SI/21 FFoggow b3 MGM uop•10 uo�;o;s;soe-BSSZ6IOO\s;eeysuold\RWHsuo�l-ob%,Oujmu�p-tS\uop-loin;-9\99EIE1\Ool,W\W\oM\.S MIJ t--..._.:_. _..- - �o N M � g n W FsuIN 2 _ d O ea¢ egn ; , o�a� Mcg WLu z Lu H LLJ HA vi Z I z i - — — y Q 7 83 Win a CD W HEF Qa a -191 fi it r tV.1.41 IL 51 �'. ; i 1� iTi.i�'_f 9-1 tt �. It 'ice it zI ii �:. .� : `, HT 1 1_ (_:> �sw@ ................... oo= io r ror � -+ N c z z - o j a m a 1- w _ 0 3 - _ V) Q zEW - In � o - o - H aF- H j LL, o z W a I z o _10- n o zo Q a H _ - m- W 00000 Ojm U F a z , m a w`12 z o a _ D� rcwm az > c- 3e uw O 9 a 3 I- Nm u NW / w o_ W -a C N 0- 53 a19cr cD o10 4a �3a a Lu u WE aoHo 3�4 U 0 ca J a Ld O j' H w = ~� tls3 s - iii z J Ilj a_ H Q w� ....i W - o _ W U cr a �' ': Q 0� a a 0 k cL �16L1 N O N IoW I H.II� - -oF H as II w 0 m 03�^ o < o- Z fr- tr O Lu u cnz Z o az o a 3oa4 - U 2 5> o tL mJ� aE - o O IE w< W 1n Q t 0 ohm 111 a� oz - o 0> U o mEE 'oII o N Q < > a -_ 1- N - Y °, a I 0-.s Q W Jo lY a m Ln Q IIS II II > Q z I' J m I IIS .. ./ _ a ryV GVTFII SIOZ/51/ZI 1+oggow u6p•'10 001}o}s SD-13UOA :311J Cedar Grove Transit Station Planned Development Amendment Project Narrative The Cedar Grove Transit Station improvement project includes the construction of a new online transit station in the median of TH 77 as well as modifications to the existing station on Nicols Road. Construction will begin in 2016 and extend into early 2017. The existing land use for the subject property located at 4035 Nicols Road includes a bus transit station and park & ride facility. The property is zoned as a Planned Development. Surrounding land uses include retail, multi -family residential, single family residential and general business. Zoning adjacent to the site includes the Cedar Grove District, Planned Development, Single Family Residential, General Business and Business Park. The project's impact on the surrounding land uses will be minimal as the existing land use will remain intact. Bus traffic for the Red Line Bus Rapid Transit (BRT) will be diverted from the existing station to the new online TH 77 station, therefore reducing the number of buses on Nicols Road each day. The subject property impacts will include a southern building addition to the existing transit station along with a skyway connection over northbound TH 77 to the online median station. The building addition will remove the existing Red Line boarding platform and drive aisle along the south side of the existing building. Bus circulation internal to the site on the north side of the existing station will be added via a cut through section of pavement in the existing landscaped median. The existing raised brick median in the north bus circulation area will be removed to provide easier bus movements and provide for bus layover accommodations. MVTA will be responsible for the pavement markings associated with the internal bus circulation as a separate project. The existing storm sewer system and site lighting will be modified to accommodate the building expansion and bus circulation improvements. The access to Nicols Road on the south side of the existing building, used for vehicle access to the parking lot and the current Red Line BRT, will be relocated south to align with Cedar Grove Parkway. Landscaping (trees, shrubs, turf) will be disturbed for the new improvements and will be replaced in kind on the modified site layout. The existing 12" water main along the north side of the site will be tapped to provide water service to the new online median station. A 6" HDPE water main, with 12" casing pipe, will be directionally bored. The project will also include the additional of a mid -block pedestrian crosswalk on Nicols Road with pavement markings and actuate flashing pedestrian signs. The cross walk will be aligned with the existing station and extend east across Nicols Road to the existing sidewalk. The proposed project, including the new online median station on TH 77 with skyway access to an expanded Cedar Grove Transit Station, will provide a public benefit by greatly improving bus operations for both the Red Line BRT and local access bus service, providing a vital link to the overall TH 77 (Cedar Avenue) BRT service from Lakeville to the Mall of America. The proposed improvements will also enhance the bus service and access to the Eagan Outlet Mall and the existing and planned residential properties in the neighborhood.