01/19/2016 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
JANUARY 19, 2016
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent.
A resident and her son addressed the Council regarding concerns about public safety and suggested all
apartment buildings have a security camera outside the front door.
A regular meeting of the Eagan City Council was held on Tuesday, January 19, 2016 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Fields, Hansen and Tilley.
Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City
Administrator Miller, Finance Director Pepper, Director of Communications Garrison, Acting Parks &
Recreation Director Flewellen, Director of Community Development Hohenstein, Assistant City Engineer
Nelson, Director of Public Works Matthys, and Executive Assistant Stevenson.
AGENDA
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye:4 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the Consent
Agenda as presented: Aye: 4 Nay: 0
A. It was recommended to approve the minutes of January 5, 2016 regular City Council
meeting and January 12, 2016 Special City Council meeting as presented or modified.
B. Personnel Items:
1. It was recommended to approve 2016 non-union Compensation Plans for all employees
who are not classified as a "regular part time" or "regular full time" employee.
2. It was recommended to accept the resignation of Officer Jody Douglas and authorize
replacement of the vacancy created.
3. It was recommended to authorize the hiring of Ben Boeding, Parks Maintenance
Supervisor and authorize his replacement.
4. It was recommended to authorize the hiring of Dale Stein to Full Time Captain and
authorize his replacement.
5. It was recommended to authorize the hiring of seasonal employees: Lynda Speikers,
Christopher Russell, Dillon Weiman, and Wayne St. Martin.
6. It was recommended to authorize the hiring of the Jennifer Wilkie, Paid on-call Fire
Fighter.
C. It was recommended to ratify the check register dated December 24, 2015 and January 8,
2016 as presented.
City Council Meeting Minutes
January 19, 2016
2 page
D. It was recommended to approve the ordinary and customary contract with Dakota County
for Sentence to Service Program Work Crew services.
E. It was recommended to approve plans and specifications for Contract 16-05 Fire Station One
project, and authorize advertisement for Bid Opening February 16, 2016.
F. It was recommended to adopt a resolution approving an Exempt Permit for The Open Door
to conduct a raffle on March 3, 2016 at St. John Neumann Catholic Church, 4030 Pilot Knob
Road.
G. It was recommended to approve a Final Plat for one lot upon approximately 3.54 acres
located south of Central Parkway and west of Pilot Knob Road, and to approve a Final
Planned Development for a two-story approximately 43,000 s.f. medical office clinic upon
Lot 1, Block 1, Central Park Commons 2nd Addition.
H. It was recommended to approve a Final Plat (Epstein Addition) for one lot consisting of
approximately 0.5 acres located at 3170 Pilot Knob Road, east of Pilot Knob Road and north
ofJurdy Road.
I. It was recommended to approve the plans and specifications for Contract 16-04 (Central
Maintenance Facility Renovation) and authorize the advertisement for a bid opening to be
held at 10:00 a.m., on Thursday, February 18, 2016, in the Council Chambers at City Hall
(3830 Pilot Knob Road).
J. It was recommended to approve the agreement with Oak Leaf Energy Partners for a
Community Solar Garden Subscription in a form acceptable to the City Attorney and
authorize the Mayor and City Clerk to execute all related documents.
K. It was recommended to receive the petition to vacate public drainage and utility easements
on Lot 1, Block 1, Gift of Mary and schedule a public hearing to be held on February 16,
2016.
L. It was recommended to approve Invoice Cloud service agreements for online payment and
presentment for utility bills.
PUBLIC HEARINGS
Project 1193, Denmark Ave., Timbershore Additions & Pilot Knob Heights Additions
Street Improvements
Director of Public Works Matthys introduced the item noting there are two actions to be considered
with regard to Project 1193; to close the public hearing and approve the street improvements, and to
authorize the modification of intersection traffic control: removal of the stop signs on Denmark Avenue.
Assistant City Engineer Nelson gave a staff report and noted there was a large turnout at the
informational meeting last Monday. The group overall had no objection to the street improvements,
but there was a lot of discussion about the stop sign removal on Denmark Avenue at Denmark Court
East.
Mayor Maguire opened the public hearing. Alissa Clark, 3712 Denmark Court East, presented a petition
in support of keeping the stop signs on Denmark Avenue and Denmark Court East, and stated her
reasons of support. Don Hoeft, 3740 Denmark Avenue, spoke in support of keeping the stop signs.
There being no further comment, Mayor Maguire closed the public hearing.
City Council Meeting Minutes
January 19, 2016
3 page
The Council discussed Project 1193, specifically regarding the removal of the stop signs on Denmark
Avenue and Denmark Court East. After further discussion it was the consensus of the Council to not
remove the stop signs.
Councilmember Fields moved, Councilmember Hansen seconded a motion to close the public hearing
and approve Project 1193 (Denmark Ave., Timbershore Additions & Pilot Knob Heights Additions —
Street Improvements) as presented and authorize the preparation of detailed plans and specifications.
Aye:4 Nay:0
Project 1142, Nicols Road (Silver Bell Road to 1,235' North) Street Improvements
Project 1202, Eagan Business Commons (Commers Drive) Street Improvements
Project 1194, Whispering Woods 9th, 11th — 13th Additions Street Improvements
Project 1195 — Oslund Timberline / McCarthy Ridge Street Improvements
Public Works Director Matthys introduced the items noting as part of Eagan's Street Revitalization
Project, the City evaluates streets within the community throughout their life cycle and implements
appropriate maintenance strategies.
Assistant City Engineer Nelson gave a combined staff report and presentation on the following street
improvements: Project 1142, Nicols Road (Silver Bell Road to 1,235' North), Project 1202, Eagan
Business Commons (Commers Drive), Project 1194, Whispering Woods 9th,111h —13th Additions, and
Project 1195 — Oslund Timberline / McCarthy Ridge Street Improvements.
Mayor Maguire opened the public hearings on street improvements for Project 1142, Nicols Road (Silver
Bell Road to 1,235' North), Project 1202, Eagan Business Commons (Commers Drive), Project 1194,
Whispering Woods Stn, 11th —13th Additions, and Project 1195 — Oslund Timberline / McCarthy Ridge.
Residents addressed the Council regarding street improvements for Projects 1194 and 1195.
There being no further public comment, Mayor Maguire turned the discussion back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing
and approve Project 1142, Nicols Road (Silver Bell Road to 1,235' North), Project 1202, Eagan Business
Commons (Commers Drive), Project 1194, Whispering Woods 9th, 11th —13th Additions, and Project 1195
— Oslund Timberline / McCarthy Ridge as presented and authorize the preparation of detailed plans and
specifications. Aye:4 Nay:0
CITY ORGANIZATIONAL BUSINESS
City Administrator Osberg noted that organizational business is considered at the second regular City
Council meeting in January. The following items were acted on:
Acting Mayor
Mayor Maguire moved, Councilmember Fields seconded a motion to appoint Councilmember Hansen as
Acting Mayor. Aye: 3 Nay: 0 (Councilmember Hansen abstained)
City Council Meeting Minutes
January 19, 2016
4 page
Official Legal Newspaper
Councilmember Fields moved, Councilmember Tilley seconded to approve retention of the
Burnsville/Eagan Sun Thisweek Newspaper as the City of Eagan's official legal newspaper. Aye: 4 Nay: 0
City Depositories
Councilmember Hansen moved, Councilmember Fields moved to designate Anchor Bank and US Bank
Trust as the City's depositories. Aye: 4 Nay: 0
City Council Meeting Schedule
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the 2016 schedule
of City Council meetings as presented noting the alternate dates. Aye: 4 Nay: 0
2016 Schedule of Regular City Council Meetings
(Including January 2017 meetings)
JANUARYS
MAY 17
OCTOBER 4
JANUARY 19
JUNE 7
OCTOBER 18
FEBRUARY 2
JUNE 21
NOVEMBER 1
FEBRUARY 16
JULY 5
NOVEMBER 15
MARCH 2 1Wednesday
JULY 19
DECEMBER 6
MARCH 15
AUGUST 1 2monday
DECEMBER 20
APRIL 5
AUGUST 16
JANUARY 3, 2017
APRIL 19
SEPTEMBER 6
JANUARY 17, 2017
MAY 3
SEPTEMBER 20
IWednesday, March 2 due to Precinct Caucuses
2Monday, August 1 due to National Night Out
There will be a Listening Session at 6:00 p.m. before each regular Council meeting.
City Council Meeting Minutes
January 19, 2016
5 page
2016 Schedule of Special City Council Meetings,
Workshops and First January 2017 Meeting
JANUARY 12
MAY 24 (tentative)
OCTOBER 10 2Monday
JANUARY 26 (tentative)
JUNE 14
OCTOBER 25 (tentative)
FEBRUARY 9
JUNE 28 (tentative)
NOVEMBER 9 3 Monday
February 23 (tentative)
JULY 12
NOVEMBER 22 (tentative)
MARCH 8
JULY 26 (tentative)
DECEMBER 13
MARCH 29 (tentative)
AUGUST 8 1 Monday
No tentative meeting the
week of Christmas
APRIL 12
AUGUST 23 (tentative)
JANUARY 10, 2016
APRIL 26 (tentative)
SEPTEMBER 13
JANUARY 24, 2016
(tentative)
MAY 10
SEPTEMBER 27
(tentative)
1Monday, August 8 due to Primary Elections
2Monday, October 10 due to Yom Kipper
'Wednesday, November 9 due to General Election
City Council Meeting Procedures
Councilmember Fields moved, Councilmember Hansen seconded a motion to acknowledge Robert's
Rules of Order as the means to conduct official business at all regular City Council meetings, and
approve the guidelines for public participation in City Council meetings. Aye: 4 Nay: 0
Councilmember Hansen moved, Councilmember Fields seconded a motion to formally ratify the practice
that at least two members of the City Council must make the request of the City Administrator to place
an item on an upcoming City Council agenda. Aye: 4 Nay: 0
Standing Committee Appointments / Representative Appointments
Councilmember Fields moved Councilmember Tilley seconded a motion to ratify the appointed
members of Council standing committees, intergovernmental committees and other appointments as
presented. Aye:4 Nay:0
City Council Meeting Minutes
January 19, 2016
6 page
Standing Committees:
Communications Committee: Councilmember Tilley and Councilmember Hansen
Finance Committee: Mayor Maguire and Councilmember Bakken
Personnel Committee: Mayor Maguire and Councilmember Fields
Public Works Committee: Councilmember Fields and Councilmember Bakken
Advisory Commission Liaisons:
Advisory Parks and Recreation Commission: Councilmember Tilley
Advisory Planning Commission: Councilmember Hansen
Airport Relations Committee: Councilmember Fields
Energy and Environment Advisory Commission: Councilmember Bakken
Intergovernmental Committee Appointments:
Caponi Art Park Board: Acting Parks and Recreation Director Flewellen (to be replaced by Parks and
Recreation Director upon hire)
DCC 2015-2016 Board: Councilmember Hansen (Councilmember Fields as alternate)
DCC 2015-2016 Executive Board: City Administrator Osberg (Assistant City Administrator Miller as
alternate)
Eagan Convention and Visitors Bureau: Mayor Maguire
LOGIS Board of Directors: Director of Finance Pepper (Assistant City Administrator Miller and IT
Manager Cook as alternates)
MSP Noise Oversight Committee: Councilmember Fields (Assistant City Administrator Miller and City
Administrator Osberg as alternates)
Minnesota Valley Transit Authority Board: Councilmember Hansen (Assistant Finance Director
Feldman as alternate)
Monthly Mayor/Manager Breakfasts: Mayor Maguire
Municipal Legislative Commission Board: Mayor Maguire
Other: (No appointment by City Council — information only)
LMC & Metro Cities Policy Advisory Committees: Councilmember Hansen
Metro Cities Board of Directors: Councilmember Hansen
Testimony at Legislature: All as needed
Fire Relief Association Board of Trustees: State Statute 424A.04 requires that a relief association that is
directly associated with a municipal fire department must be managed by a board of trustees consisting
of nine members. Six trustees must be elected from the membership of the relief association and three
trustees must be drawn from the officials of the municipality served by the fire department to which the
relief association is directly associated.
The three municipal trustees must be one elected municipal official and one elected or appointed
municipal official who are designated as municipal representatives by the municipal governing board
annually and the chief of the municipal fire department.
In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance
Pepper.
City Council Meeting Minutes
January 19, 2016
7 page
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at
8:25 p.m. Aye: 4 Nay: 0
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