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02/16/2016 - City Council Regular
AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING FEBRUARY 16, 2016 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. APPROVE Change Order #3 for Contract 15-10, Old Town Hall Repairs and Renovation F. RECEIVE the Eagan Forward Community Visioning Plan G. APPROVE Premise Permit for the Eastview Hockey Association to conduct lawful gambling at Green Mill, 1940 Rahncliff Court H. DIRECT preparation of an ordinance amendment to City Code Chapter 10 to allow miniature pigs on single-family residential properties via a permit I. ORDER the MVZ Ventures, LLC. Alternative Urban Areawide Review (AUAR) J. APPROVE Extension — Cedar Grove Townhomes 2nd Addition K. APPROVE Plans & Specifications, Contract 16-01— 2016 Street Revitalization, and Authorize Bid Opening for March 31, 2016 L. APPROVE Plans & Specifications, Contract 16-02 — 2016 Street Revitalization, and Authorize Bid Opening for March 24, 2016 M. APPROVE Plans & Specifications, Contract 16-08 —2016 Well Rehabilitations, and Authorize Bid Opening for February 25, 2016 N. APPROVE Plans & Specifications, Contract 16-09 — 2016 Water Quality Storm Sewer Improvements, and Authorize Bid Opening for March 31, 2016 0. AWARD City Contract 15-04, Sperry Reservoir Communications Tower P. AWARD City Contract 15-23, Well #3 Pumphouse Improvements Q. AWARD City Contract 16-06, Pond EP -2.01 Water Quality Improvements R. APPROVE Contract for Fuel Island Repairs at the Central Maintenance Facility S. APPROVE Change Order #5 for Fire Station Four Remodel V. PUBLIC HEARINGS A. VACATE Public Drainage & Utility Easements, Lot 1 Block 1 Gift of Mary VI. OLD BUSINESS VII. NEW BUSINESS VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT F City of EaRan ma TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: FEBRUARY 12, 2016 SUBJECT: AGENDA INFORMATION FOR FEBRUARY 16, 2016 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the February 16, 2016 City Council agenda, the following items are in order for consideration. Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of February 2, 2016 regular City Council meeting as presented or modified. Attachments: (1) CA -1 February 2, 2016 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota FEBRUARY 2, 2016 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, February 2, 2016 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Acting Parks & Recreation Director Flewellen, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys and Police Chief McDonald. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent amended: Aye:5 Nay:0 A. It was recommended to approve the minutes of January 19, 2016 regular City Council meeting, and the amended minutes of October 20, 2015 as presented. B. Personnel Items: 1. It was recommended to approve the resignation of Stacy Bodsberg, part time Clerical Tech, and authorize replacement. C. It was recommended to ratify the check register dated January 15 and 22, 2016 as presented. D. It was recommended to approve the ordinary and customary contract with Metro Volleyball Officials Association and Baser PL Umpire Association. E. It was recommended to approve a resolution to accept a donation from Lisa and Brian Mills, in the amount of $50 toward the restoration of the Historic Eagan Town Hall. F. It was recommended to approve Change Order #4 for the Fire Station Four Remodel project. G. It was recommended to approve a resolution to accept a donation from Nancy Sweet, in the amount of $5,000 toward the restoration of the Historic Eagan Town Hall. City Council Meeting Minutes February 2, 2016 2 page H. It was recommended to schedule a public hearing for March 2, 2016 to consider final assessment of the delinquent nuisance abatement bills and certify them to Dakota County for collection with property taxes. I. It was recommended to schedule a public hearing for March 2, 2016 to consider final assessment of the delinquent utility bills and certify them to Dakota County for collection with property taxes. J. It was recommended to approve an On -Sale Liquor and Sunday Liquor License for J and J Bhakta LLC Doing business as Genghis Grill at 1278 Town Centre Drive. K. It was recommended to approve a resolution to request County Approval to purchase Outlot I, Gopher Eagan Industrial Park 2nd Addition, free of use restrictions. L. It was recommended to authorize the Mayor and City Clerk to execute a Memorandum of Understanding between the City of Eagan and GLG Properties regarding Outlot I, Gopher Eagan Industrial Park 2nd Addition. M. It was recommended to approve an extension to the Final Plat approvals for property located at 4095 Blackhawk Road. N. It was recommended to approve a Final Planned Development for an approximately 60,500 s.f. multi -tenant retail building upon Lot 3, Block 1, Central Park Commons. 0. It was recommended to approve an Easement Encroachment Agreement with the Northern Natural Gas Company for Project 1206 (Central Maintenance Facility Expansion) and authorize the Mayor and City Clerk to execute all related documents. P. It was recommended to approve a Clean Water Fund Grant Agreement with the Metropolitan Council and authorize the Mayor and City Clerk to execute all related documents. Q. It was recommended to approve the Joint Powers Agreement with the MN Department of Transportation (MnDOT) and the Dakota County Transportation Department for Project 1214 (1-35 and Diff ley Road Traffic Control Signals) with County right-of-way in the City of Eagan and authorize the Mayor and City Clerk to execute all related documents. R. It was recommended to acknowledge the completion of Projects 10-B (Stonehaven 1St Addition); 11-A (Stonehaven 2nd); 11-E (Stonehaven 3rd); 12-A (Stonehaven 4th); and 13-E (Stonehaven 6th — Street and Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. S. Item was pulled for separate action. T. It was recommended to acknowledge Eagan as the recipient of the 2015 Tree City USA Award from the National Arbor Day Foundation, and approve the Arbor Day Resolution setting Wednesday, May 14 as Arbor Day and May 2016 as Arbor Month in the City of Eagan. Councilmember Bakken requested Consent Item S be pulled for separate action. There was discussion regarding the proposed name change for the Advisory Parks and Recreation Commission. There was consensus that the new scope of work for the commission is acceptable, but the preference was to keep the title of the commission as the Advisory Parks & Recreation Commission. Councilmember Bakken moved, Councilmember Fields seconded the motion to approve a resolution to amend the duties of the Advisory Parks & Recreation Commission to include public art planning and selection. Aye: 5 Nay:0 City Council Meeting Minutes February 2, 2016 3 page PUBLIC HEARINGS Project 1199, Red Oaks, Woodlands 4t", Verdant Hills & Verdant Acres Street Improvements Project 1197, Cedar Grove 4`" Street Improvements Project 1201, Kingswood Ponds Street Improvements Project 1198, Blackhawk Forest, Centex Vermillion Street Improvements Project 1200, Diffley Commons Street Improvements Public Works Director Matthys introduced the items noting as part of Eagan's Street Revitalization Project, the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. Matthys gave a combined staff report and presentation on the following street improvements: Project 1199, Red Oaks, Woodlands 4t", Verdant Hills & Verdant Acres, Project 1197, Cedar Grove 4t", Project 1201, Kingswood Ponds, Project 1198, Blackhawk Forest, Centex Vermillion, Project 1200, Diffley Commons. Matthys noted Project 1200, Diffley Commons, includes a proposal for a speed limit change from 25 mph to 30 mph on South & North Ruby Court, which would be consistent with other residential streets in the city. The Council discussed the street improvements. Mayor Maguire opened the public hearings on street improvements for Project 1199, Red Oaks, Woodlands 4t", Verdant Hills & Verdant Acres, Project 1197, Cedar Grove 4t", Project 1201, Kingswood Ponds, Project 1198, Blackhawk Forest, Centex Vermillion, Project 1200, Diffley Commons. David Wolfe, 1466 Kingswood Ponds Overlook, addressed the Council regarding street improvements for Project 1201. There being no further public comment, Mayor Maguire turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Fields seconded a motion to close the public hearing and approve Project 1199, Red Oaks Woodlands 4t" Verdant Acres, Project 1197, Cedar Grove 4t", Project 1201, Kingswood Ponds, Project 1198, Blackhawk Forest Centex Vermillion, Project 1200, Diffley Commons as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: Councilmember Fields moved, Councilmember Hansen seconded a motion to increase the speed limit from 25 mph to 30 mph on South & North Ruby Court. Aye: 5 Nay: 0 OLD BUSINESS There were no old business items to be heard. City Council Meeting Minutes February 2, 2016 4 page NEW BUSINESS Preliminary Subdivision and Variances — Hunter Homes, LLC City Administrator Osberg introduced the item noting the property was platted in 1981 and contains a single family home built in 1967. The Council is being asked to consider a preliminary subdivision to create two lots and a variance upon approximately 1.8 acres located at 4365 Capricorn Court. City Planner Ridley gave a staff report and provided a site map. The Council discussed the preliminary subdivision and variances. Mayor Maguire opened the public comment. There being no further public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Preliminary Subdivision (Wilderness Run 4t" Addition) to create two lots and a Variance (minimum lot frontage) upon approximately 1.8 acres located 4365 Capricorn Court, subject to the following conditions: Aye: 5 Nay: 0 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, B1, C1, C2, E1 and F1. 2. The property shall be platted. 3. The Variance shall expire within one year of recording the plat. 4. The developer shall provide private ingress/egress easement documents for review and approval by the City Attorney, prior to Final Subdivision approval. 5. This development shall be responsible for a cash park and trails dedication based on the rates in effect at the time of Final Subdivision for the newly created lot. 6. An individual lot tree preservation plan shall be submitted at the time of Building Permit application for Lot 2, Block 1. 7. The development shall receive Final Subdivision approval prior to Building Permit issuance. 8. Any damage to the street, concrete curb and gutter, and boulevard shall be restored in a means acceptable to the City Engineer, at no cost to the city. 9. A cash dedication in lieu of on-site water quality ponding shall be required for this development, consistent with City policies and City Code §4.34. 10. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Planned Development Amendment — Metro Transit / Metropolitan Council City Administrator Osberg introduced the item noting the transit station began operation in 2010. The Council is being asked to consider a planned development amendment to allow an expansion of the Cedar Grove Transit Station and related site improvements for property located at 4035 Nicols Road. City Council Meeting Minutes February 2, 2016 5 page City Planner Ridley gave a staff report and provided a site map. The Council discussed the planned development amendment noting the ongoing landscaping issues since installation occurred. After further discussion it was the consensus of the Council to continue the item to a future Council meeting. Councilmember Fields moved, Councilmember Bakken seconded the motion to continue the planned development amendment to allow expansion of the Cedar Grove Transit Station and related site improvements for property located at 4035 Nicols Road to the March 15, 2016 City Council meeting. Aye:S Nay:O LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:36 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items Item 1 Action to be Considered: Accept resignation of Marie Segar, PT Fire Prevention Specialist. Facts: ➢ Mrs. Segar will continue to serve as a Paid On Call Fire Fighter. ➢ Council to authorize staff to review options for replacement/reorganization of duties. Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check register dated January 29 and February 5, 2016 as presented. Attachments: (2) CC -1 Check register dated January 29, 2016 CC -2 Check register dated February 5, 2016 Agenda Information Memo February 16, 2016, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: To approve the ordinary and customary contracts listed below. Facts: ➢ The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and City Clerk. Contracts to be approved: ➢ Workshop Presentation Agreement with Springboard for the Arts for a workshop on April 19, 2016 ➢ Letter of Agreement with Minnesota Center for Book Arts for rental of space at the Eagan Art House to host four workshops Grant Agreement with the Metropolitan Regional Arts Council for funding from the Arts and Cultural Heritage Fund Attachments: (0) The contracts are available from the City Clerk's Office. Agenda Information Memo February 16, 2016, Eagan City Council Meeting CONSENT AGENDA E. Approve Change Order #3 for Contract 15-10, Old Town Hall Repairs and Renovation Action To Be Considered: Approve Change Order No. 3 to Contract No. 15-10, Old Town Hall Repairs and Renovation, and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Contract 15-10 provides for the repairs and renovation of Old Town Hall. ➢ On August 3, 2015, the City Council awarded the base bid for Contract 15-10 to Parkos Construction. ➢ Change Order No. 3 provides for additional time and materials associated with the interior painting of Old Town Hall (ADD $2,702) ➢ The cost of the additional work is consistent with bid prices received for relevant bid items on other projects within the city and region. ➢ The change order provides for an additional cost of $2,704 (.01% of the original contract). The cost of the additional work under the change order will be the responsibility of the Community Investment Fund. The change has been reviewed by the City and the City's consultant, Mohegan Hansen Architects, and found to be in order for favorable Council action. Attachments: (0) Agenda Information Memo February 16, 2016, Eagan City Council Meeting CONSENT AGENDA Receive the Eagan Forward Community Visioning Plan Action To Be Considered: To receive the Eagan Forward Community Visioning Plan Facts: ➢ In February 2015, the Council entered into a contact with Next Generation Consulting to conduct a community visioning exercise in 2015-2016. ➢ Rebecca Ryan, founder and co-owner of Next Generation Consulting, has served as the facilitator of the project. ➢ Eagan Forward was initiated to create an inclusive, candid process to give Eagan an opportunity to address its challenges, engage new leaders, assess the trends impacting the region, and identify a new vision for the area's current and future residents. ➢ Over the past six months, under the guidance of Rebecca and a 10 -member volunteer Steering Committee, the community has been engaged in Eagan Forward, offering their ideas, hopes and dreams for Eagan. ➢ The Council offered feedback on the draft Eagan Forward Plan at the January 12, 2016 Council Workshop. ➢ The final plan was prepared with the Council's input and presented to the community at the Eagan Forward Launch Party on January 28. ➢ Per the request of the Council at the January 12 workshop, the final plan is proposed for formal receipt by the City Council. ➢ The 20 -year plan will serve as a starting point for eight, community study action teams that will meet for the first time on the evening of February 23, 2016. Attachments: (1) F-1 Eagan Forward Plan Vision for Eagan's'Next 20 Years CONTENTS Vision..................._...... Strategy 1: Eagan is a Place for All People Strategy : Eagan is a Healthy City Strategy : Eagan is Creative & Innovative G Strategy : Eagan is a Destination Community ........ 24 Strategy 5.- Eagan :Eagan has an Updated Brand .................. 27 Strategy : Putting it to Work....................................29 • .. . NNW N o n t � � . ..................................................................34 • T • • - i Appendix: Eagan's Quality of Life v. Benchmark Communities .......................................... 40 About Next Generation Consulting...................51 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 2 "Eagan is a grea-al place to live." lzagan h -las great Mie e r u n H71 ."Eagan is business friendly and has a well-trained Fly rkforce,,"' "Eagan has low poverty, high median income, and high education leve:ls." EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS So, why embark on a 20 -year visioning process like Eagan Forward, when things seem to be working just fine? Because the best don't rest. Being a great place to live is not something that's accomplished once and then crossed off the list. The Minneapolis -St. Paul area has many examples of suburbs that were "great places to live" a generation. ago, but are floundering today. Eagan's City Council initiated Eagan Forward because of their commitment to ensure that Eagan is future ready and remains a great place to live for its next generation of kids and grandkids. The timing for Eagan Forward, a community wide Initiative to imagine Eagan 20 years from now, is important for several reasons: Eagan is at acritical point in its growth. The suburban boom that fueled Eagan's last three decades is nearly over. Eagan has developed most of its empty available land, and now must shift to re -use and redevelopment. As CityVue demonstrates, infrastructure built for one purpose a generation ago must be reimagined and redesigned for changing needs. Eagan Forward is a strong step in this direction. Citizens want to be engaged. Our increasingly consumer -oriented society allows people to "have it their way." This carries over into communities, where engagement and satisfaction are increasingly linked. Importantly, Eagan Forward put citizen engagement at the center of the agenda. Using a blend of social media, online, and in-person meetings, an estimated 800 people offered thousands of ideas for Eagan's future. Respondents ranged from school - aged children to community elders, and included those who speak languages beyond English. Demographic, technology and economic forces will shape Eagan's next 20 years. To be future ready, Eagan must squarely face the trends impacting its citizens and their expectations. This plan balances citizens' wishes with data -based projections about the trends most likely to impact the community in the next generation. EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 4 Citizen input. As mentioned previously, Eagan residents offered thousands of ideas, to help the community thrive in the next 20 years. Throughout this document you will see quotes from your neighbors, about their wishes for Eagan's future. Trend analysis. A team of futurists looked at the "STEEP" (society, technology, econorny, environment' and political) changes .likely to impact Eagan in. the next. 20 years. Specific recommendations that will. help Eagan be future ready are included in this document. 3 A q 1*ity of Life assessment. The Eagan Forward. steering committee benchmarked Eagan against four other "best places to live" in the U.S., to discover best practices to help Eagan become even better. The benchmark cities included Centennial, Colorado; Carmel, Indiana; overland Park, Kansas; and, Plymouth, Minnesota 5 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS The following pages include strategies to help Eagan preserve the things residents value most, and also achieve even more in the next 20 years. Not all ideas will be implemented, and some may need to adapt, but all of them express the hopes of Eagan's citizens, and are responsive to the trends most likely to impact Eagan's future. Looking at history, we might say that Eagan is for nuclear families with school -aged children who are in the upper middle class. And usually, Caucasian. These are the families who moved to Eagan during its first waves of growth, and helped develop the community we know today. Looking forward, Eagan is expected to grow to between 75,000 - 87,000 people by 2040. But the people who will fuel that growth will be different than those who fueled the first waves. Eagan's future residents will be older, have fewer children, and represent more ethnic minorities. Here are some of the key demographic and societal trends that will shape Eagan's future: Young people are getting married later, or not marrying at all. In 1960, two-thirds (68%) of all twenty -somethings were married. In 2008, just 26% were? Fewer couples are having kids. In the peak of the Baby Boom after World War 11, roughly half of American households were 7 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS engaged in raising children. By 2020, that number will be closer to 25%.2 In Eagan, 32.5% of households currently have children under age 18. FIGURE 1: The Decline in Marriage Among the Young l % married at age 18 to 32, by generation WR NUNN IMAM Source: Data from 1980,1997and2013 are from the March Current Population Survey; 1960 data are from the 1960 Census Aa•:ca 4 , r r 4 0 Pew Research, The Decline of Marriage and the Rise of New Families, www.pewsocialtrends.org/ files/2010/11/pew-social-trends-2010-families. pdf accessed on November 23, 2015 2 A.C. Nielson as reported in The Great Inversion and the Future of the American City byAlan Ahrenhalt M Seniors are living longer. The dramatic increase in average life expectancy during the 20th century ranks as one of society's greatest achievements. In 1900, a newborn could expert to reach her or his 50th birthday.3 Today in Minnesota, life expectancy is 81 years old, ranking second in the United States behind Hawaii.4 By 2030, the number of Minnesotans over age 65 is expected to almost double and older adults will compose about one-fifth of the population.5 Minorities are moving to the suburbs. In Eagan between 2010 and 2014, the white population decreased slightly while Asian, Hispanic and Black populations increased. In Eagan's public schools (ISD 191,196, and 197), 20% of all children are minorities. Eight percent are Asians, 5% are African American, 5% are Hispanic and one percent are two or more races. How can Eagan leverage these trends and become a place for all people? 11 Embrace Senior's The Minnesota State Demographic Center projects that by 2030, nearly 25% of Dakota County's population will be age 65 and older.6 Eagan's growing senior population is adamant: they love Eagan, and they want to stay here. But there must be more housing options that are "senior friendly." Today's seniors are active longer; they want walkable communities and things to do. Eagan will prosper if it makes room for its seniors. Research shows that seniors who are integrated into communities enjoy better health, and communities are healthier when seniors are engaged. Housing that is affordable, single level, aesthetically pleasing and integrated into the community. Seniors don't want to be boxed up and shipped off; they want to stay actively engaged in the community. Many seniors at focus groups and online echoed this senior's sentiment: Transportation options that will help seniors meet their needs. One senior asked if there could be an "Uber" for seniors, to pair stay at home parents who might be willing to offer a ride to a senior, to keep a doctor appointment or go to the store. 3 National Institute on Aging, https://www.nia. nih,gov/research/p ublica tion/global-heal th-and- aging/living-longer, accessed December 3, 2015 4 List of US States by Life Expectancy, https:// en.wikipedia.org/wiki/List of U.S._states-by _life expectancy, accessed December 3, 2015 5 Minnesota Compass "Overview," h ttp://www. mncompass. org/demographics/ overview, accessed December 3, 2015 6 Data for the City of Eagan is unavailable. Dakota County Demographics, https://www.co.dakota. mn. us/Government/publiccommittees/CHA/ Documents/Demographics.pdf, accessedon January 3, 2016. EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 8 One focus group participant summarized his thoughts in a letter, addressing ways that Eagan could embrace its seniors. The letter included this idea: Golden Years Initiative "There was agreement (at our focus group table) that senior citizens never want to stop learning (e.g. senior language or history classes); they continue to enjoy all types of entertainment that includes but is not limited to: going to the theatre, visiting a restaurant or museum, outdoor recreational activities, etc. A number of people also recommended travel -related activities that could offer tours for interested residents, not only within Minnesota, but regional, national and international trips. Seniors often get bored and they want to stay invigorated and active. If you combine Learning, Entertainment and Travel you come up with the acronym L.E.T. Eagan could have a "LET's Program" that would be open to all age groups. It is noteworthy to point out that by 2020, the number of senior householders (44%) will be 75 and older. A significant percentage of this group will be living in multi -generational households. There is a need for more homes/ apartments that can accommodate both younger and older family members. Home builders would be well served to meet with future home buyers and listen to their suggestions for how these dwellings should be built to meet the expected needs of an aging population. Seniors are living longer and access to local healthcare is paramount. These issues need to be addressed." 9 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS In addition, seniors mentioned their desire for amenities like pickle ball courts, a dedicated senior center with space for multiple concurrent uses, hospitals and clinics, multigenerational housing options, and a grant program that would help them renovate their basements and move their laundry to the main floor, to be more accessible. One last note ... There are many ways that Eagan can build physical infrastructure for its seniors. But we must remember that isolation and loneliness are the two most often cited maladies of the elderly. Feeling connected to their community requires more than transportation; it requires acommunity-wide sense of inclusion and compassion. Read more about this in Strategy2. Eagan is a Healthy Community Interviews and focus groups with Eaganites reveal asurprising insight: many Baby Boomers who are empty nesters are considering moving to St. Paul to be closer to "downtown." They cite restaurants, walkability, and the desire to downsize. These are the same amenities that young, single Millennials are looking for in a community. Many suburbs are responding to residents' requests for a town square with "urban villages" - places where you can park your car once and walk to a bar, a restaurant, a book shop or other retail establishment, and enjoy an outdoor meal. The Flats at Cedar Grove are one example of this kind of development. "Walkability" and a "downtown city center" were mentioned 171 times in online forums and on chalkboards. One resident summed it up well in the quote below: Belmar (pictured below) is Lakewood, Colorado's urban village, a response to citizens' requests for a more walkable "city center" feel in a suburban setting. Belmar retrofitted a dead, low-rise shopping mall surrounded by parking lots into an area with an interconnected, walkable street grid and ground level retail space topped by offices and residences. Strategy 4: Eagan as a Destination includes ideas on how to incorporate the "Urban Village" concept into Eagan's future redevelopment. The following community amenities were mentioned repeatedly by "Create a walkable city core where pe le can genuinely live, work, and play wit out needing to own a car. Site housing closer to transit stations, and provide vertical mixed use (retail on the ground, housing on the upper stories)," EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 10 Eagan citizens, to be included in the urban village, or developed elsewhere: • Trader Joe's (mentioned over 40 times), Whole Foods, or a natural food co-op • Curbside composting • Another dog park (Millennials have dogs before they have children, and pet ownership is at an all-time high in the U.S.) • Disc golf (additional amenity to existing public parks) • Alfresco (outdoor) dining options • Independent restaurants (not typical national chains) • Outdoor programming, e.g. using Caponi Park to host more local theater and musical performances One transplant to Eagan explained his experience in avibrant suburb in Iowa: in"I am from Clive Iowa and a big hit in the area is their outdoor music venue with a beer garden in the summer. There are at least three performances a week and are well attended. This (beer sales) could be a fundraiser for an organization." 11 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 1.3 Commit to 1 Eagan's residents are becoming more diverse. Minorities are the fastest growing population in the Twin Cities'suburbs, and dozens of languages are spoken in homes where Eagan students live. Local employers confirm that their workforces will continue to become more diverse, in part because countries including China and India are producing more graduates with post -secondary degrees, as the table below shows. Eagan residents understand that the community is changing. And manywant their community to be a welcoming one. As one resident said: (t "My one wish for Eagan is that it is a place where people of all skin colors ende g r sexual � orientation, and a variety of cultural differences would respect each other and celebrate each other." •i'40 " Projected share of 25-34 year-olds with tertiary degrees across OECD and G20 countries Positive Trend Negative Trend Japan 3%u Mexico 1 2%u Argentina EM 2%u Turkey i 2%u United Kingdom 2% Korea 2%u Germany 2%u France KD 1% Canada L 1% Poland F_1% Australia M1% Spain n 1% Italy :1% Others i 6% Brooklyn Park is one of the Twin Cities most diverse suburbs. There, a series of city -led initiatives have helped the community engage non-English speaking households, a proactive effort that was given a Humanitarian Award by the International Association of Chiefs of Police. • I A wa ME* � IN Maria Elena Baca, `Immigrants get Introduction to Cops on the Beat," Minneapolis Star Tribune, March 20,201L SOURCE OECD ) Other ideas: Fly the flags of every country represented in the school districts in a public park or civic space, to showcase the many heritages found in Eagan. Add an Ethnic Food Festival to the community's annual calendar of celebrations. Partner with restaurants, churches with non- English speaking services, ethnic grocers, etc. The purpose is to raise awareness of Eagan's diversity through food. Convene a Diversity Roundtable that includes Human Resource professionals EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 12 and Chief Diversity officers from the region's public, private, and education sectors, to discuss best practices to engage and retain racial and ethnic minorities. Create a "Welcome Eagan" initiative, similar to those undertaken in other communities like Toledo, Ohio. The initiative was founded several years ago to help companies attract global talent, and be a welcoming and inclusive community. A core of Eagan's identity has always included an emphasis on children. The love that parents have for their children is timeless and transcends country of origin. Many community members- including kids! -would like to see additional amenities in Eagan. The most popular citizen ideas included a splash pad, an indoor swimming pool, communitywide wireless, and an indoor soccer or sports practice facility. 13 EAGAN FORWARD IA VISION FOR EAGAN'S NEXT 20 YEARS The Harvard Study of Adult Development is the longest study of adult life. For 75 years, it's tracked the lives of 724 men (and eventually their wives), year after year, asking about their work, their home lives, and their health. The clearest message from the study is this: Good relationships keep people happier and healthier.$ How can Eagan turn this insight into action, and become one of the country's healthiest (and happiest) communities? Robert Waldinger, Director of the Harvard study noted above explains: "... Social connections are really good for people, and loneliness kills. People who are more socially connected to family, to friends, to community, are happier, they're h sicah healthier, and the live longer than people less who are well connected. And theexperience P of loneliness turns out to be toxic. Peolee who are more isolated than the want to be arelesshap' their health declines earlier in midlife their brain functioning declines sooner and they live shorter lives than people who are not lonely." 8 Robert Waldinger, "What Makes a Good Life? Lessons from the Longest Study on Happiness", http://www. ted.com/talks/robert waldinger what makes_a_good life -lessons -from -the -longest -study on_happiness/tr anscript?language=en#t-557200, accessed January 4, 2016 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 14 "eslgvi the ._ K community to aximize sem i l collilections The popularity of Eagan's Streets Alive and National Night out demonstrate that citizens enjoy these opportunities for human connection with their neighbors and co -residents. Now the questions becomes: Can we design (or retrofit) Eagan for greater human connection? Eagan residents seem to think so. Enjoying the city on a walkable, bikeable human scale was mentioned 89 times. "My wish for Eagan is that it will become a center for walking to and from stores, restaurants, parks and more. It would be great to be able to walk or bike safely from one part of Eagan to another." 15 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS "[My wish for Eagan is] Neighborhoods that feel inviting for the residents to walk and interact. So that the residents can walk to neighborhood parks and playgrounds, the shopping areas, coffee shops." Eagan succeeded in the mid- to late -20th century as a car -based suburb. But now it has reached a size (67,000 people) and density (thousands of jobs within the community, hundreds or retailers, etc.) where cars don't have to be the only alternative. What's more, the next generation doesn't like to drive.9 Nationally, only about 27 percent of 16 -year-olds now get their driver licenses, compared with 46 percent in 1983, according to the Federal Census and Highway Administration Data. And "no texting while driving" laws make driving even less appealing to a generation that relies on constant connection to their smart phone. As Eagan grows town estimated 75,000- 87,000 people in the next generation, citizens will expect to live more of their lives outside of their cars, on foot and on bike. Now is the time to re -program Eagan to balance the needs of pedestrians with those of cars. 9 Adele Peters, "Millennials Don't Drive—And Here's Why TheyAren't Likely To StartAnytime Soon," http://www.fastcoexist.com/30373781millennials- dont-drive-and-here-why-they-arent-likelyto-start- anytime-soon, accessed January 4, 2016 Complete streets in neighborhoods and retail areas. Complete streets are accessible for pedestrians, bikers, and those in wheelchairs. Pocket parks or public spaces in neighborhoods that are safely accessible by sidewalk, crosswalks and have multiple purposes. Al fresco ("in the fresh air") dining' allows diners to eat outside on the front or back patios of restaurants. "Restaurants", "dining", and "shops" were mentioned 82 times in community comments. Create a public space agenda' to identify Eagan's public spaces that are underperforming or underutilized, e.g. lifeless plazas, dilapidated parks, and re- energize them during redevelopment. The image below used to be a large parking lot in front of a strip mall. In winter, it's repurposed to become a community ice skating rink. (Lakewood, CO). EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 16 .Program rTS1 1� i Foarl .. ate it use Eagan has over 100 miles of biking and hiking paths and dozens of beautiful parks. Some of those trails and parks are connected to each other. Some are not. Many citizens asked for some modest, additional amenities, like benches along the hiking paths, so hikers can have a rest. Other recommendations were practical: more toilets at public parks. One Eagan resident, who's just returned after living three years in Holland, wrote a three page letter to the community, based on her dream. Many of her suggestions have been incorporated into this plan: "My dream for Eagan Forward is to make Eagan a community were residents feel safe to use their bicycles for transportation. I would venture to guess that the vast majority of Eagan citizens use their bikes for recreation. M�aganites dream goal is to get out of their cars and use their bikes for transportation." 17 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS • • • 0 I lip F'-wam"'I • Complete connections between hiking and biking trails, including adding pedestrian bridges over Yankee Doodle Road, Pilot Knob Road, and Lexington Avenue, to safely connect the trail system • Paint sharrows and bike boxes on roads, to raise awareness of bikers • Offer a bike sharing program, possibly underwritten by a local health care or insurance company • Designate specific secondary roads as bike routes, e.g. Wescott Road. • Designate low-volume streets as bike -friendly by painting "sharrows" on them, to signal that the roads are to be shared with bicyclists. This is a popular strategy in St. Paul and Minneapolis, to turn regular streets into bike routes. • Create bike boxes like the one pictured below, at busy intersections. The Lexington Ave/Duckwood Drive intersection would be a candidate for a bike zone. Photo: Bike Box at Intersection "It would be nice to have one of our lakes a destination for numerous activities Such as walking trails around the lake, restaurants and /or cafes so you can eat and then walk without paing back into your car. gy Summary: is a Healthy Community s Stakeholders Resources Needed ithe 'community • Developers • Enabling city policies that m social • Neighborhoods require complete streets ns • City of Eagan (staff and council) • Zoning ordinances that require pocket parks • Restauranteurs r • City policy that enables al fresco dining m Eagan's • City of Eagan (staff and • Investment in pedestrian sand trails for council) bridges over busy ' • Dakota County (staff and intersections Commission) • Investment in benches and restrooms at certain public'- ,. parks and trailheads ctices• a movement designed to eliminate pedestrian fatalities caused by drivers. Learn more: ikewalkal liance.org/blog/689-tipsheet-creating-a-vision-zero-movement-for-everyone h America advocates for complete streets: http://www.smartgrowthamerica.org/complete-streets ersections for Bicyclists: http:HWww.protectedintersection com Irtland, Oregon uses inductive loops (wires in the road) to detect bicyclists at intersections, and give them Learn more: https:/lwww.portlandoregon.govltransportation/article/145110 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 18 Eagan • Innovativc Eagan is economically strong. It has a Triple -A bond rating, proof of the City Council's historic commitment to fiscal prudence. It is home to several large employers including Thomson Reuters, Blue Cross Blue Shield, and the US Postal Service. Because of its strong employer base, almost 50,000 people commute into Eagan every day for work. At home, over half of Eagan's residents have bachelor's degrees, and the median household income is above the national and state averages. How can Eagan leverage this strong economic and talent base for even greater success in the next generation? What trends and technologies will Eagan have to be attentive to, to ensure it remains a great place to live and work? 3.1 Offer affordable nigh Speed i rm t Eagan t AccessEagan offers high speed internet to its business community. Now it's time to take this a step further and offer high speed internet as an essential public utility, like water and electricity, to all Eagan residents. Some communities are already doing this. Eastern Tennessee, like AccessEagan, recognizes the high speed internet as an accelerator for economic development: 19 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS "You had railroads, you had interstates, and this is the new infrastructure cities need to have," said Jody Wigington, CEO of Morristown Utility Systems (MUS), which i providing the internet service. "To us, this really is as essential to economic development a having electricity or water."91 There are additional reasons Eagan should offer affordable high speed internet to residents: • Mobilework/work at home. Increasingly, work isn't a place you go, it's what you do. High speed internet at home will be an expectation for future workers. • Digital education. K-12 students are expected to post their homework to digital chalkboards and online folders from home. Community -wide wireless internet services would enable that, and close the "digital divide" where it still exists. In addition, robust internet service enables students to participant in MOOCs (massive open online courses) from Harvard, MIT, Stanford, and other institutions from their homes. " Jim Metheny, "Need for Speed: City Utilities Fight to Offer lnternet , WBIR, May 6, 2015. 3.2 Inv� MZ Eagan Makeirspace A makerspace (sample pictured below) is a physical location where people gather to share resources and knowledge, work on projects, network, and build. Makerspaces provide tools and space in a community environment—a library, community center, private organization or campus. Expert advisors may be available some of the time, but often novices get help from other users. The makerspace —sometimes referred to as a hackerspace—is often associated with fields such as engineering, computer science, and graphic design 12 - e Eagan for several reasons: • 'Makerspaces reinforce the schools' focus on STEM (science, technology, engineering and math) or STEAM (science, technology, engineering, arts and math). Makerspaces often host experienced engineers, electricians, and others to teach classes to the public. • Makerspaces are multi -generational places where elders and children can learn and create together. Makerspaces encourage collaboration, thereby reinforcing connections among residents. • In the same way that the rec center offers expensive exercise equipment (basketball courts, weight machines, etc.) to all members, makerspaces make expensive equipment like lathes and 3D printers available to members or the public. These tools are critical to inventors and entrepreneurs who are trying to model or test a physical product. 12 https.Ilnet.educause.edulir/librarylpdfleli7O95.pdf EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 20 "Art" or "arts" were mentioned 187 times in the comments made on social media, the chalkboards, or Facebook. Eagan has a strong and increasingly organized arts and cultural community. Although large cities like the Twin Cities and Chicago can boast abroad spectrum of artistic offerings, from world class orchestras and operas to seasons of broadway shows, suburban communities like Eagan can become creative enclaves, places where artists and creatives can do residencies and experiment. Three ways Eagan can strengthen its creative economy: • The Berkshire Creative Economy Project helped the region diversify its economy through a targeted plan to grow the creative and cultural economy. Learn more: http://www.mtauburnassociates.com/ pubs/Berkshire_Creative_Economy.pdf • Cedarburg, Wisconsin's "Old Mill" (at top right) was repurposed into an artists' coworking space, where artists rent individual studios and also sell their creations out of their workshops. It's a popular tourist destination, because visitors meet and interact with the jewelers, metalsmiths, painters and sculptors. It has grown to become a gathering spot for community festivals: 21 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS http://www.cedarcreeksettlement.com. Although Eagan doesn't have old buildings it can repurpose, it does have underutilized strip malls. • The Kohler Company in Kohler, Wisconsin hosts artists -in -residence for two- to six month residencies. Participants are exposed to a body of technical knowledge that enables them to explore forms and concepts not possible in their own studios as well as new ways of thinking and working. http://www.jmkac.org/index.php/ artsindustry-residency 3.4 mff center ISD 196 prides itself on a robust arts program and regularly turns out award-winning students in theater, music, and fine arts. Beyond the schools, Eagan has a robust and increasingly well organized community of artists who produce a rich variety of visual and performing art in the community. But the Art House, the space that hosts it all, is not aspirational. One citizen summed it up: "I have taken an art class at the Art House and feel it lacking in space, organization, clean environment, etc. It's a very out -dated facility compared to our surrounding cities ... such as Bloomington, Burnsville, Lakeville, Richfield, Hopkins, Savage, Rosemount, etc. [We need to] expand, renovate, or rebuild a new facility that Eagan residents would be proud of. Besides visual arts, it could be large enough for performing arts, provide an art gallery of local art, rental options offered to public, etc. An art center helps to strengthen a community closer together, and would offer entertainment, education, and income to the city and it's residents through rental and fundraising opportunities." EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 22 Stra Eagc, G 3.1 OffE high sp( a public 3.2 Inve makersr 3.3 Dev econom strength and cult ;stat lun< he M ht TI e J a jy Summar and Jason Margalus asylum.com/how-to makerspace-in-sma \ssociates has expel Iuburnassociates.co rvernor's Associatior >://www.hga.org/file id Innovative :akeholders Resources s Needed =agan (staff • To be determined fordable • Ci internet as an Te ity Eagan advisors • C� ibrary • Ac I an Eagan • Pt Pi hools • K- • Investment in afeasibility an •_ E :rategy to -agan's arts ' Cc sector Bt • PF • Ci cc is • B art center • C Bt •C cc ices: and Jason Margalus asylum.com/how-to makerspace-in-sma \ssociates has expel Iuburnassociates.co rvernor's Associatior >://www.hga.org/file id Innovative :akeholders Resources Needed =agan (staff • To be determined incil) including logy Working Group , ompanies Eagan advisors ibrary -------------- • Equipment could, investors be donated by area businesses hools • Investment in afeasibility arts alliances ition and Visitors study - Grant writer iropists or funders -agan (staff & arts alliances I ` -Tobedetermined ,itionand Visitors Eagan (staff and `2f1d_f16e_f9c9b5fOdf75.pdf 23 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS broadband initiatives, tracks more than 60 ber networks: http://muninetworks.org all sizes start makerspaces- tp://makezine.com/2014/l0/07/ is impact of the creative economy: Do you hear that sound? It's the sound of money leaving Eagan and being spent in St. Paul or other communities for better or more accessible dining and retail options. More than anything, citizens of Eagan want more retail options. More dining options. More independent restaurants and shops. They want those options to be walkable. And they really, really want a Trader Joe's! As Eagan becomes larger there is an opportunity to develop dynamic pedestrian friendly retail areas. Here are some methods to make Eagan a destination, to draw people from the Twin Cities after hours: As previously discussed in Strategy 1, urban villages are an exciting option for suburbs going through redevelopment, or those suburbs hoping to attract young professionals or hang onto empty nest Baby Boomers. Eagan already has one version of an urban village, and Eagan's next comprehensive plan (which will begin in 2016-2017) should adopt many of the guidelines as laid out by Ellen Dunham -Jones and June Williamson in their book, Retrofitting Suburbia: Urban Design Solutions for Redesigning Suburbs. 13 Some elements include: • Modifying setbacks. Typical suburbs require setbacks hundreds of feet long. This creates large expanses of asphalt for parking in front of a retail establishment. By decreasing the amount of setback, stores are closer (and more visible) to passersby. • Decreasing retailers' footprints. The "big box" phenomenon of the 1980s and'90s is being reversed. Today, retailers from Whole Foods to Target EAGAN FORWARD A VISION FOR EAGAN'S NEXT 20 YEARS 24 are finding that smaller stores are not only more acceptable in communities, they can be as profitable. • Walkability. While traditional suburbs favored the car, retrofits favor pedestrians. • Multi -use. As the Belmar example demonstrates, urban villages that offer first floor retail with second or third -floor residential options, are popular. • Density. In this case, we're not talking about ten -story high rises like CityVue. In the context of urban villages, density is based on the concepts of new urbanism where single family (one story) homes are adjacent to modest two-story mixed use buildings, that eventually abut three - or four-story buildings. offerin mixed-use in thisra5ual, concentrated wayenables Eagan to accomplish man of the goals citizens requested: an "urban center," Walkability, more affordable housing for seniors and Millennials (if multi -story buildings offered elevators), and numerous places to eat and shop, within a short walk. In addition, it would make Eagan less Gar - dependent and decrease CO2 emissions. 25 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS ®id you know that Eagan is home to many chefs and restaurant owners in the Twin Cities? Here are some ideas to help Eagan get a more dense and interesting mix of retail: • Organize a citizen writing or calling campaign to recruit Trader Joe's • Host a dinner with Eagan -based chefs and asked them what it would take to help them set up shop in Eagan • Eat ten more meals in 2016 at one of Eagan's 30+independent restaurants. • The City of Eagan's Facebook page could promote a local restaurant or independent retailer once/week Reconsider the City's policy on food trucks. Currently, the city has strict limits on food trucks. What policies would enable residents to have access to food trucks at certain days/times? For example, other communities have food trucks on a designated night of the week, in a designated neighborhood. EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 26 Update Eagan's Brand ."Please, / 2pleaseget t of the goofy looking ?g \i\\ d©^/ } of\h `$?$\\i\ I lovethe idea of «�.���t©¥i©« h oak , \ tree *s ourcity's symbol \ can i\ please e redesigned' It looks like a kindergartner t , z �d .,�: something . \$g.\~+. A Eagan e mmi! next ne r ue of redevelopment, a anddeploys the Eagan Forwardpa,ilstimetoupdatei! brand. 27 ._a.FORWARD Awsowm,eGA ma#a 20 YEARS / \ 2 y . . IM w:p % i s 5A Update 1-11 :» , d :<t 2 2 / 7 The Ci! should work with alocal designer to create anew Ci! of Eagan logo and corresponding identi! system. I Update agan ran The City of Eagan should gather stakeholders, e.g. Convention and Visitors Bureau, Dakota County Regional Chamber of Commerce, and art community representatives, to consider ways to commonly brand the Eagan area and market its opportunities. This would include but not be limited to: Strategy Summary: Eagan r :` r Destination • Standard, unique -to -Eagan design elements that are programmed into all high visibility public places, e.g. libraries, city hall, community center, etc. The City has made a great start with the natural stone elements at the Community Center, and other select venues. Design standards in the new comprehensive plan that represent the city's new brand. One citizen recommended to "Emphasize culture & craftsmanship through public art, brewpubs and community events". In West Central Texas where limestone is plentiful, the communities use the "Texas star" stamped into all community entrances. Goals Stakeholders Resources Needed 5.1 Update''Eagan'silogo • City of Eagan (staff and council) • Graphic designer or firm • Convention and Visitors Bureau • Dakota County Regional Chamber of Commerce 5.2 Update Eagan's brand • City of Eagan (staff and council) • TBD • Convention and Visitors Bureau • Dakota County Regional' Chamber of Commerce • Representatives from art community Best Practices: The Federation of Canadian Municipalities offers a readiness assessment and other tools to guide a community branding process: http://wwwfcm.ca/Documents/tools/International/Community_ Brand ing_And_Marketing_EN. pdf EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 28 � hcr d we maize Vii• The City Council, City staff, and community must work together on this 20 -year plan. In some cases, the City of Eagan staff will naturally take the lead; in other cases, the community needs to step up and provide input and direction. The table on the following page shows each strategy, along with a recommended lead group. What is a Citizen -Led Study -Action Team? Study -Action teams are groups of community volunteers and stakeholders that work together to study specific recommendations, and recommend (or take) a course of action. In addition: • Study -action teams have a defined scope of work; they study an issue, and then they take or recommend appropriate action. When their work is done, the team disbands. 29 EAGAN FORWARD 1 A VISION FOR EAGAN'S NEXT 20 YEARS • Study -action teams do research to reach evidence -based conclusions; they don't rely on opinions. They use their resourcefulness, networks, and analysis. Although they may invite experts to brief them, study -action groups reach their own conclusions. • Study -action teams include a diverse range of people—including those who would be impacted in the project. These are not blue ribbon panels that are at arms -length from the issue; members of study -action teams have a direct interest in the issue and are united by their commitment to do something about it. Here are sample guidelines for an effective Study -Action team: Diversity: Invite a diverse team. Ideally, all should share an interest in the issue at hand, and should represent a broad cross-section of the community, e.g. age, race, private or public sector, gender, profession, etc. Term: Many study -action teams can conclude their work in six to nine months. Some take longer. Some groups become bonded and many members want to continue to work together on related issues, after the original project has ended. Strategy I Who Leads? 1.1 Keep SeniorsEngaged • Citizen -led Study -Action Team, led by Senior Coalition 1.2 Invest in Amenities that Appeal to'Millennials • Citizen -led Study -Action Team and Baby' Boomers. 1.3 Become aWelcoming Community • Citizen -led Study -Action Team 1.4 Invest in additional amenities for families and • Citizen -led Study -Action Team school -aged children 2.1 Design the community to maximize • City of Eagan Staff -Community social connections Development Department 3.1 Offer affordable high speed Internet . City of Eagan Staff - Communications Department'' as a publicutility 3.2 Invest in an Eagan makerspace • Citizen -led Study -Action Team 3.3 Develop an economic strategy to strengthen • Citizen -led Study -Action Team, led by Eagan Eagan's arts and cultural sector arts alliance members 3.4 Invest in acommunity art center • Citizen -Jed Study -Action Team led by Eagan alliance members arts alliance members 4.2 Attract new restaurants and retail' I • Citizen -led Study-ActionTeam Kiwi Ibu,:<. • Defining the issue clearly, in coordination with stakeholders, as needed. • Determining what research is already available, reviewing it, and making fact - based conclusions. Sources of information must be documented and reputable. Best practices have been listed throughout this plan, as a starting point. • Determining what additional research is needed to "fill in the gaps" and obtaining it through networks, subject matter experts, interviews with stakeholders, etc. (Keep in mind, there is no such thing as perfect and complete information. It may be necessary to make recommendations without "perfect" information.) • Reaching conclusions, based on the facts obtained in the previous stages. EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 30 Maintaining an objective balance at all times, e.g. letting the facts speak regardless • Summarizing the group's conclusions. Here it is helpful to keep three "strands" of insight in mind. The first is technical: those who will hear the study - action group's findings must understand the technical issues at play. The study -action team must demystify the knowledge, so that an ordinary citizen can learn enough to make decisions. It's not fair to leave this responsibility on the shoulders of regular citizens, or people in government and industry — this is a civic responsibility. 2 Second is the political strand - where are decisions made that affect this issue? What institutions, departments, corporations, bureaus, hearings, legislatures and so forth are involved? What's the process to impact those bodies? Who's deciding what, and when? 3 The third strand is perhaps the most important, because it's often the most neglected — the spiritual or moral strand. Study -action groups should find the deep roots of the community's motivation, its most deeply held values. Communities need values that are life-sustaining. 31 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS w • Developing recommendations based on the group's research. • Writing the group's conclusions and recommendations, keeping the three "strands" of insight in mind. • Developing ways to communicate conclusions and recommendations to key stakeholders. • Influencing key decisions, based on the group's conclusions and recommendations. • Determining further action, if needed. 0101 i I 'A 1 0 17 In their best-selling business book, Built to Last, co-authors Jerry Porras and Jim Collins found that companies that were able to sustain themselves focused on two areas: Preserving their core values and principles; and Stimulating progress through big, hairy, audacious goals ("BHAGs"), experimentation, and continuous improvement Eagan, of course, is not a company. But it has been built to last, and the citizen engagement generated by the Eagan Forward initiative made it clear that Eagan has built many things that citizens deeply cherish: strong schools, a commitment to tree canopy and green space, fiscal prudence, and the arts. As Eagan faces its next 20 years—and the technology, economic, and demographic changes that will shape it—this plan can serve as a guide and a toolkit. And using citizen -based 33 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS study action teams will be an important way to engage new voices and unearth new potential. As a final note, this plan included a Quality of Life assessment (See the appendix.) This assessment contrasts Eagan to four aspirational cities: Centennial, Colorado; Carmel, Indiana; Overland Park, Kansas; and Plymouth, Minnesota. Each of these cities is similar to Eagan in that they're suburbs of major American cities. But all of them have something special about them that the Steering Committee felt we should study. The details of Eagan's relative strengths and weaknesses compared to these communities is detailed in the following pages. The major takeaway is this: if Eagan wants to become a walkable, retail district oriented community, it should look to Carmel, Indiana and Centennial, Colorado, the only cities that scored "9" out of a possible ten points in any of the quality of life indexes. We have learned a lot in this.process by listening to citizens, studying trends, and anal zingg what makes other "great places to live" truly great. Now, it's tim g to take action. Throughout thisprocess, some questions came up so often that we had to find the answers. Why can't we get a Trader Joe's? The City of Eagan can set zoning guidelines for specific parcels of land, e.g. if something is zoned "R1" it's for single family homes. But just because something is zoned for retail doesn't dictate which businesses move in. The best way to get Trader Joe's in Eagan may be a citizen campaign to Bring TJ's to Eagan! You can start the movement by filling out this online form: http://wwxv. traderjoes.com/contact-us/locati(:)n-request Why doesn't Eagan have more sidewalks? In the post -World War Two era when gas was cheap and urban areas were seen as unsafe, suburbs sprouted up as clean, affordable alternatives to cities. But since most of the jobs were still in cities, suburbs—sometimes called "bedroom communities"—counted on the car as the primary mode of transportation to move workers from their homes to their jobs. Eagan grew up during this period and based its development (and most planning and zoning) on the car. 35 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS Why does Eagan have three school districts? Eagan has ISD 191, 196, and 197. Many citizens mentioned "three school districts" as a problem. One said, Will Eagan ever have a single school district? Probably not. Redrawing district lines would require intense cooperation of all school boards, and a long legal process. 37 EAGAN FORWARD I AVISION FOR EAGAN'S NEXT 20 YEARS City of Eagan Staff Dianne Miller ........................................................................................ Dave Osberg ........................................................................................ Tom Garrison ........................................................................................ Crystal Couillard ........................................................................................ Joanna Foote City Council of Eagan informed11 iy� "Ah Ah 9- lLii • A Steering Committee of Eagan residents determined the guiding principles for the project, advised on outreach methods and audiences,hosted events, promoted the Eagan Forward process, selected the benchmark communities for the quality of life analysis, and reviewed and provided guidance on early versions of the Eagan Forward plan. 2 Eighteen past and current officials and subject matter experts participated in one-on-one interviews in late August, 2015. 39 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 3 ne i h" chalkboard were in constant rotation around the city from September through November, 2015, organized by City of Eagan staff. On these chalkboards, residents could write their ONE WISH for Eagan. Over 250 ideas were submitted on chalkboards. 4 Fourfocus groups were hosted October 27-29,2015. An estimated 150 people participated. 5 Over 200 ideas were collected on the City of Eagan's Facebook page and website between September and November 2015. Outreach questions for citizens were translated into several languages including Spanish and Russian. 6 NEXT Generation Consulting compiled the quality of life data and handprint in November, 2015. Many thin swill chan e in F� an ov the next 2� ears, wt ome tni s wi ems n constant. Qualiy of Li egs v [I,ed remain y citizens �eg rdless o��� Mate of t�� economy, t e ive slty o citizens, ort e invasiveness o tec�inology. Quality of life can be measured. Research among America's best places to live show the following seven factors make up"quality of life." Vitality How healthy is Eagan? This index includes air and water quality, adult activity (wellbeing), primary care physicians, recreation opportunities, and the square footage of energy star rated buildings. Earning Talented workers expect to have multiple jobs in their lifetimes and value a community with a breadth and depth of occupational options, plus support for entrepreneurial ventures. This index includes current and future job growth, self-employment, women- and minority- owned businesses, median income, unemployment, patents per 1000 people, and presence of knowledge workers. 41 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS Learning How smart is Eagan? This index includes public libraries, pupil - teacher ratio, education expenditure, percentage of the population with a High School diploma and college degrees, and wi-fi hotspots. Social Capital Strong communities have strong ties among and between different groups of people. This index evaluates Eagan' religious and ethnic diversity, crime rates, median age, children in poverty, adequacy of social support, dog parks, and farmers markets (the latter two are proven to create bonds among community members.) Cost of Lifestyle Can I afford to live in Eagan? This index includes income tax, sales tax, median selected monthly ownership costs, median rent, cost of food and groceries, utilities, and student cost of living. After Hours There's more to life than work. This index tallies all the things to do and places to go after work, e.g. local music shows, brew pubs, independent coffee shops, arts, entertainment and recreation, and full service restaurants. Around Town How easy is it to get around? This index includes miles of dedicated pedestrian trails, walkability, commute times, percentage of commuters who bike, walk, use mass transit or carpool, percentage of people who work from home, and airport activity. - Centennial, Colorado - Carmel, Indiana Overland Park, Kansas - Plymouth, Minnesota EAGAN FORWARD I A VISION FOR EAGAN'S.NEXT 20 YEARS 42 The table below shows the index scores for each community. A score of "S' is the normative average of all five communities. Ten is the highest possible score.1 is the ]owes possible score. 43 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS UE Eagan Vitalityin The Vitality Index offers a composite image of Eagan's overall health and wellbeing. The index includes data that can be collected from published and credible sources. Some of the data is collected at the city level (shaded boxes), some is MSA data, and other data is collected at the county level. Overall score: In this index, Eagan scored a 2 overall v. it peers. This includes access to grocery stores and farmer's markets. Eagan's lowest scores were in: The per capita square footage of buildings with energy star ratings; High number of patients per primary care physician. EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 44 F: � M:� To The Earning Index offers a snapshot of Eagan's overall economic vitality and job environment. The index includes data that can be collected from published and credible sources. Some of the data is collected at the city level (shaded boxes), some is MSA data, and other data is collected at the county level. Overall score: In this index, Eagan scored 5, which is the peer average. 5 • �; •1-k 11 fta I Eagan's lowest score was in: self-employment. 45 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS Eagan v. Peers in Learning The Learning Index offers a snapshot of Eagan's overall education levels and commitments to education. The index includes data that can be collected from published and credible sources. Some of the data is collected at the city level (shaded boxes), some is MSA data, and other data is collected at the county level. Overall core: In this index, Eagan had an average score of 5 v. it peers. Eagan did not have any lowest scores in this index. EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 46 ; Tel 41 r -11E. I olIj -I The Social Capital Index offers a way to glimpse a community's diversity and its social cohesion. The index includes data that can be collected from published and credible sources. Some of the data is collected at the city level (shaded boxes), some is MSA data, and other data is collected at the county level. Overall score: In this index, Eagan had an average score of 5 v. it peers. 4 47 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS Cost of L'Ifestyleindex The Cost of Lifestyle Index shows how affordable it is to live in Eagan. The index includes data that can be collected from published and credible sources. Some of the data is collected at the city level (shaded boxes), some is MSA data, and other data is collected at the county level. Overall score: In this index, Eagan scored 5, which is the peer average. 5 Eagan had the lowest Monthly Selected Owner Costs for Home Owners, which is a nod to the City's fiscal prudence. Median rents are the lowest of all peer cities, but groceries are the highest. EAGAN FORWARD I AVIS ION .FOR EAGAN'S NEXT 20 YEARS 48 What's there to do in Eagan after work and on weekends? This index gives some insight to that question. The index includes data that can be collected from published and credible sources. Some of the data is collected at the city level (shaded boxes), some is MSA data, and other data is collected at the county level. Overall core: In this index, 'Eagan tied with Centennial, CO for lowest score, compared to its peers. Carmel, IN, which has 3 numerous retail and restaurant districts, took the prize in this index with a score of 9. Eagan's highest scoreompar to its peers was: Number of independent coffeehop This measure looks at the per capita (per 100,000 people) number of places you can get coffee, within 10 miles of the city. 49 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 1 9 a poly -NM How easy is it to get around town? How well does Eagan get to and from work? The index includes data that can be collected from published and credible sources. Some of the data is collected at the city level (shaded boxes), some is MSA data, and other data is collected at the county level. Overall core: In this index, Eagan scores an average 5 versus its peers. EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS 50 w 0 IR .:_x... This project was led by Trained as an Economist (Drake University) and Rebecca Ryan® a Futurist (University of Houston), Ms. Ryan has earned Ryan is the founder and owner of NEXT the following accolades: Generation Consulting, Inc., the Resident Futurist at the Alliance for Innovation, and a ° Communicator of the Year, Women in Senior Advisor at the Governing Institute. Communication • Woman of Influence, Business Journal Rebecca is the author of The Next Big Things: The of Greater Milwaukee Future of Local Government (2015), ReGENERATION: ° Entrepreneur of the Year, U.S. A Manifesto forAmerica's Future Leaders (2013), Association for Small Business and and Live First, Work Second: Getting Inside the Head Entrepreneurship of the Next Generation (2007). Since 1998, she has • Most Powerful Women in Public designed workforce, community, and/or economic Accounting, CPA Practice Advisor development plans for: Akron, OH; Birmingham, AL; Brevard County, FL; Canton, OH; Central Texas -CPA (Killeen, Copperas Cove); Charleston, SC; Charlotte, Practice Advisor NC; Cincinnati, OH; Columbus, OH; Corpus Christi, • Top 100 Most Influential People, TX; Evansville, IN; Fort Worth, TX; Greater Lafayette, Accounting Today IN; Halifax, Nova Scotia; Hamilton, Ontario; Illinois/ Quad Cities; Indianapolis, IN; Iowa City -Cedar Rebecca lives in Rapids, IA; the State of Iowa; Johnstown, PA; Lake Madison, Wisconsin. Charles/Southwest Louisiana; Greater Louisville, KY; You can reach her at: Marathon County, WI; Michigan Colleges Foundation; nextgenerationconsulting.com Milwaukee, WI; Nashville, TN; Oswego County, NY; twitter@ngcrebecca Rockford, IL; Saskatoon, Saskatchewan; Tulsa, fb: www.facebook.com/ OK; the State of Vermont; West Central Wisconsin rebeccaryanfuturist (Wausau); West Des Moines, IN Wichita, KS; and the Willmar Lakes Area, M N. Lisa Loniello is Rebecca's right hand: ll@nextgenerationconsulting.com or 888-922-9596, ext. 701 51 EAGAN FORWARD I A VISION FOR EAGAN'S NEXT 20 YEARS Agenda Information Memo February 16, 2016, Eagan City Council Meeting CONSENT AGENDA G. Approve Premise Permit for the Eastview Hockey Association to conduct lawful gambling at Green Mill, 1940 Rahncliff Court Action To Be Considered: To adopt a resolution approving a Premise Permit for the Eastview Hockey Association to conduct lawful gambling at Green Mill, 1940 Rahncliff Court Facts: ➢ Heather Sodomka, Gambling Manager of the Eastview Hockey Association, has applied for a premise permit to conduct a lawful gambling operation at Green Mill, 1940 Rahncliff Court. ➢ The Police Department has conducted a background investigation and found no reason to deny the application. Attachments: (1) CG -1 Resolution RESOLUTION NO. CITY OF EAGAN PREMISE PERMIT FOR THE EASTVIEW HOCKEY ASSOCIATION TO CONDUCT LAWFUL GAMBLING AT GREEN MILL WHERAS, the Eastview Hockey Association has applied for a premise permit for a lawful gambling operation at Green Mill, 1940 Rahncliff Court; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Eastview Hockey Association application for a premise permit at Green Mill, 1940 Rahncliff Court. Motion by: Seconded by: Those in favor: Those against: Date: February 16, 2016 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 16t" day of February, 2016. City Clerk Agenda Information Memo February 16, 2016, Eagan City Council Meeting *0ZM-001Zkrs�i•I7J H. Direct preparation of an ordinance amendment to City Code Chapter 10 to allow miniature pigs on single-family residential properties via a permit Action To Be Considered: To direct preparation of an ordinance amendment to City Code Chapter 10 to allow miniature pigs on single-family residential properties via a permit. Facts: ➢ At the January 5, 2016 Listening Session, the City Council received a request from a resident to consider an ordinance amendment to allow miniature pigs on residential properties. City Code currently allows pigs only on properties of at least 5 acres zoned agricultural. ➢ At the February 9 Special City Council Meeting, the City Council reviewed miniature pig research and discussed policy considerations associated with allowing miniature pigs on residential properties. ➢ It was the consensus of the City Council to direct preparation of an ordinance amendment to allow the keeping of miniature pigs on residential property, subject to the following conditions: o Miniature pigs are subject to the same regulations and permitting requirements as dogs o Miniature pigs must be spayed or neutered o Adequate fenced outdoor space must be provided o Permits may only be issued for miniature pigs kept on single-family residential properties o Slaughter is prohibited on residential properties ➢ Formal consideration of the ordinance amendment will appear on a future City Council agenda. Attachments: (0) PATRICK Dm GRINDE 6529 Widgeon Way Eagan, MN 55123 Email. p-grinde5,comcast.net Phone_ 651 27M1116 Mayor and City Council Members Eagan Municipal tenter 3830 Pilot Knob Road Eagan, MN 551.22 SUBJECT: Ordinance Proposal to Al -low Backyard Miniature Pigs Dear Mayor and Council Members: recently read in the local free newspaper that a. citizen had matte a request to raise a miniature pig in the city limits of Egan. Had I not saw and read that article I would be unaware of this proposal You-ve read the memorandum by Christina M. Scipioni to Dianne Miller of 5 'Februarry 2015 entitled "Research on Backyard Miniature Pigs". Frankly I'm against this for several reasons: I. Eagan is a city in a metropolitan area It has many people living within its city limits and those that purchased their home, townhorne or condominium and l do not believe they ever envisioned that they might have a neighbor or neighbors who has a "pet" a miniature pig in their backyard. Won't they be in for a surprise to learn that the City changed the ordinance to allow pips! 2. 1 have neighbors on one side who are Jewish and on the tier side Muslim. You probably know that both of these religious groups believe that pigs are `unclean- This will not be pleased! . Other cities that have approved rnirnature pigs have a land requirement of 1 -acre. This land size requirement would mitigate some of the issues of odor noise, and religious beliefs. 4. I've been in real estate for 44 -years and I can from my experience building, owning, renting and selling properties that having unique land uses will cause the value of the real estate owned by these in nearby proximity to suffer a decline in the value of their property. Is that what you would want for the citizens of Eagan' Lastly it is my opinion that the early real estate developers Fn Eagan inserted land covenants that detail what the owners may or may not do with the land that their home, townhome or condominium are erected on- Badly most people do not know what a land covenant is or if they have covenants that restrict the uses of their real property. I strongly request that you do not allow this proposed ordinance change to take place It may benefit a select fewer twit rause harm to the majority of the residents in this fine City I beIleve that you shouJ4 acl4or the majority of the residents and not for a few- EXHIBIT A 2dward E. ray--r:ixity &orf "Vaierxt.Lne, COVENVIIIS AND US'I`FICTION ,datPd Apr. C,tabert H. Karatz eeWf Nagai., 13,1979.Recorrded flay 1,1979 On Document: Kenneth Appelbaum &Wf Sally, No.53y5yy249:A9, ,yea �3 � �.7PT��+ 0 to Fa1lOW ALL MEN B � �ie �C ITS, 'tithe Putolic. that the underelf-,tied, being all of the fee o- era of the following described lands altuated in the County of Dakota and State of Mixmesanta, to -wit - Lots T, 3, 4, 5, 7, B0 10, 11, 1?, 13, 75, 16, 17, 18 19, 20, 21., 24, 25, 29, 0, 511, 32, 35, 39, 40, 41, 43. 43, 44. 45, 145, 49, 50, 52, all in Block 1; and Lotas 1. 2, 3, 51 6, if, 8, 9, lot 11, :12, 13, You, Block 2; all in buckwood Estates. yin hereby F -t out the following CoV'enpnts and restrictions, which stash r= with the land end bind the parties _hereto, their respective hair.;, represe- tative.e and assigns, and all. subnequont purchasers of the land or any pest therecif', and their heIrs, representatives, successors and armigns, to -=wit, 1. These covenants and restrictions are to run with the land and shall be binding upon all ;parties and all persons claiming through or under the undersigned for a period of thirty (30) years from the date hereof, after which time said covenants and restrictions shall automaticany extesed for successive periods of 'ten (10) years each unless an insvriment signed by th majority of the then owners of the above described lots has been recorded, agreeing to change such covenants and restrictions, in whole or In part. 2. No lot shgll''b�" iised except for residential, purposes. No building Yhall be erected, altered, r?aced or peraitted to -remain on any lot other that one detached single -f amirty dwelling not to exr-eed three stories in height aares a private garage for not more than tbree (3) cat's.. 3. The eine of €nzy d lxlir � * exciu�ive of pore -story open pr?ches an'd Earagea, shall be: (8 In the -case of a single floor structure, not less than 1,200 sq -:are Feet in area on the main floor; or, (b) in the ease of a Split-level- structure, not less than 1,200 square feet in area o0the floor directly'° under the roof; or (c) in the. case of Story and -a -half structure, not leas- than 900 square feet on them ground -floor, end a total onIthe wain floor and.saecond floor of not less than -1,300 square feet; or -(d) iu the ease of a t 4u story rtrvvt,=e, not le --s thon 750 square feet an the ,ground Sloor and a -totem on the grouL,� floor and second floor of not less than 1,40square feet; or (e) in the case of a split -entry structure, not less than 1,200 square feet in area en the upper level, but a 25% credit will be given, for finished area of lower level which -9, 5 ;; 'i!�cposed over finished grade. No st=cture shall have a gide e%T. asure more 'than three stories in hvight from. Oround to cave line, considerinr; as, a, satorry.,__an exposed walk- out beaemen't`. h. No duelling shall be coo-structed or rmai.nt*ined on the above u'esarlbr property wit -bout a garage. The ga*-age may be either a separinte structure from the house or attached.. I.f an attached or a basement garage is utilized. turn the coverall length of the dwelling structure, axcius.ive of eaves or open porches, -shall -not be less than forty (40) fest, All garmEes shall harmonize with the hriuse as to design, material S and finished floor eleva- try [7138_ . 5. Easements for installation end rdaintenrance of uti? itieLF and t9rpinn facilities are reserved as shover on the recorded plat. Vithln these =apemen no a,tMeture, nDlanting or other material shall be placed or he perat,itmed to remain which may damage or interfere with the i.natalletinn and mair.` _°ice of utilities, or whicE may change the direction of the flow of J.' -e 0ra6inage charnel, in the eaaementn, or which may abstrkaot or regard the iiow of watts. through drainage cha=ols in the easements. The ansenent area of each lot an, all improvements in it Bh all be maintained coo LInously by the owner of the lot, except fDr those improvements for which a pUblic authority or Utility company is responsible. Lots which borMdeT on wet lands (Lots 24, 23, 20, 30. Al, 42, 43, 45 and 50, all, in Block l) will not be cut or f ted within the easement area bordering the wet land, as shown on the recorded plat. (SEE ITE.: ' PACE) ---TSF ` __,.� _-.��._._-ra. :-�€�'.- - �.- ._ , r_":_'•:pr`-aa-��-��,.�..�.,•q;,r.T�c�+q' n. "o nnxiouc or ozsen:};Lve activi Ly shall be GssT'lAd cm upon any l,ot, nor shall RnythIng be dDne thorpon which may be or may becaae an annoysnze or nuisance to the neighborhDDd. 7. He structure of a temporary charRcter, tr, dlerj, basement, tent, shack, garage. barn or other outbuilding shall be used on any lot any time as a residence either temporarily or permanently. S. I-To sign of eny kind sh-*11 be displayed to the public view can any lot except one professional sign of not more tban four square feet, €stye s,igr. of not Ynorc than eighty square feet advertiaing the property for sale or rent, or signs used by a builder to advertise the property cuing the con- ntruction and sales period. 9. No animala, livestock, or poultry c_' any kind shall be raised. bred or kept on Pny lot, :eu^ept that dogs, cats and other household pets may be kept, provided. that 'they are not kept, bred or maintained for any c�rcial purposes_ ! 10. No lot shall be used or malpt.eine€i as a vamping ground for rubbish* trash, garbage or other waste, end any such materials may be kept on the premisau only in sanitary runtainers. All incinerators or other equipment for the storage or disposal of suCh Materiel shall be kept in a clean and sanitary condition. 11. The exterior of .all atrut tures shall be finished In wood, stu000. brick, stDne or other approved exterior hard materials. 12.' No filling-or.-atorage of refuse, discarded materials, junk or eager obnoxious matter shall be permitted upon -said pre sea'except within the bouae or Up-rage. No storage of coemaercial. structural or business equipment or materials shall be permitted upon the premises, PXC& t WIthithe bouse' or garage. Iro parking or storage of commercial vehicles shall be peraitted upon the lend, except for -Lha. toaking of usual and customary Oeliveriaa to' and from the preMlsen, acid except that each owner may park one (1) cammeroli_ vehicle '.owned by him and not exceadin one (1) tori upon hi-; lot L.t any tiMr Private vehicles utpran the land shall be kept within a garage aocos odatias normal passenger-size vehicles. � 13. No fence In excess of a height.. of. ix (6) feet she! '._be_.permiitted upon the land or any part thereof, end- k1l fences con, -uC :- i thereon must be of new jtsteriai in metal. mesh, VOW nr metal picke r r r;,-.ach type govt! anstructinn. All surto fences abet l at all times he pr—T* r) - ps. a n ted, at lm or lacquered, and shall be mainterined in a neat appearing condition. 14. n-orcement shall be by pract4edings ;kt 1' RNilaf-in egil ty atainst any Marson or pzrsons violating or attempting to viDlate anY covenan-. or rwtric tion contained. herein, Wr1lich proceeding me%: to either to restrain violation h6reof or ta' recover Manages for such vlal�tictu. lr-. 1_uvalidatiora of any one of these. covenant; and rest7_r9:ior_s by Judgment ortcotrt order shall not affect any of the other provisions hereiDfp which othe-:Provisions shall remain in furl force and �ff+ect„ I Cheryl Stevenson To: Christina Scipioni Cc: Dianne Miller Subject: RE: Miniature Pigs From: Patrick Grinde [mailto:p.grinde(a)comcast.net] Sent: Tuesday, February 16, 2016 1:47 PM To: Christina Scipioni Cc: Jon Hohenstein Subject: Miniature Pigs Importance: High Dear Ms. Scipioni, Thank you for answering all of my questions regarding what I consider a "nasty surprise" ordinance change. I've attached a letter that I had to hurriedly draft to reply to the documents you provided to me. Please share the attached documents with Mayor and Council Members. I included my phone so if someone in the City wants to ask me a question that I can be reached. Sincerely, Hello Patrick, Thank you for your email. I have attached the following three documents: 1) "2015-12-30 Additional Information" —This is the resident request received by the City Council 2) "2016-02-09 SPCC" —This is the information reviewed by the City Council at its February 9 workshop 3) "2016-02-16 Agenda & Packet" —This is the agenda memo for direction to prepare an ordinance amendment, which is on the City Council's meeting agenda tonight You can also watch the February 9 City Council workshop online here: http://www.cityofeagan.com/index.php/watch- video. Tonight's City Council agenda includes an item to direct preparation of an ordinance amendment to allow miniature pigs on single-family residential properties. If the direction is approved by the City Council, then a formal ordinance amendment will come back to a future City Council meeting for final consideration. Please feel free to contact me if you have any questions about the ordinance amendment process. Thank you, Christina M. Scipioni, MPA, NICIVIC I City Clerk/Administrative Services Coordinator I City of Cia. g �, , City Hall 1 3830 Pilot Knob Road I Eagan, MN 55122 1 651-675-5034 1 651-675-5012 (Fax) I croscipionificityofeagan.com a (It of Eap THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. From: Jon Hohenstein Sent: Monday, February 15, 2016 7:51 AM To: Patrick Grinde; Christina Scipioni Subject: RE: Miniature Pat, The miniature pig issue is being coordinated by our City Cleric, Christina Scipioni. I've copied her on this email so she can respond to your questions. Christina, Please do. Jon Sent from my Verizon Wireless 4G LTE smarlplione -------- Original message -------- From: Patrick Grinde Date:02/14/2016 12:25 PM (GMT -06:00) To: Jon Hohenstein Subject: Miniature Hi Jon, just read a short article in the local newspaper about the City of Eagan investigating the possibility of allowing miniature pigs as pets. Would you please send me the information that is public regarding this including any information sent to the City Council that is not private? Thanks, Patrick Grinde 651 270-8116 Cheryl Stevenson From: City of Eagan <webmaster@cityofeagan.com> Sent: Friday, February 12, 2016 5:52 PM To: City Council Subject: City of Eagan: Pigs in Eagan MN Follow Up Flag: Follow up Flag Status: Flagged This is an enquiry email via http://www.cityofeagan.com/ from: Richard Goetz <Rickgoetz@comcast.net> Hello Mr. McGuire, I wanted to voice my opinion regarding allowing ANY type of Pigs on Residentail Property in Eagan, MN. We are not a farm community. I objected to the Chickens on Residentail Property and raised many concerns to the issue. If I wanted to live in a farming community and smell Pigs and Chickens feces I would have purchased a house in Farmington or another agriculture community. It's completely ridicoulas for residents to want Pigs and Chickens in our community. Pigs and their feces are extremely smelly and I am not interested in smelling waste from pigs and pig pens. Who's going to clean up the Feces, where is it going to be disposed of, who will enforce the ordinance on picking up Pig Feces when people aren't even forced to pick up their dog poop, who will compensate the neighbors when they want to sell their homes and property values have declined because anyone in their right minds would not want to live next to a Pig Pen. Drive down to southwestern MN in the heat of the summer if your not aware of what I'm talking about with regard to the obnoxious odors caused by even 1 Pig Pen. This is going to lead to an over all decline in property values for any homes near or around Pig Pens and odors caused by such. It gives grounds to sue the city for any declines in a property's value. What if my kids or I have an allergy to the noxious odors caused by the Pig Pens. This opens the city up to unlimited lawsuits from many angles. If people want to have pigs they should move to a farm, not attempt to turn our great community into a Pig Pen of stench! I will attend the 2/16/16 meeting to voice my opinion if necessary. Best Regards, Rick Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA I. ORDER MVZ Ventures, LLC Alternative Urban Area -wide Review (AUAR) Action to Be Considered: To order the preparation of an Alternative Urban Area -wide Review for the 204 acre area in northeast Eagan bounded by Highway 149, 1-494 and Ames Crossing. Facts: ➢ On October 6, 2015, the City Council directed staff to submit an amendment to the Comprehensive Plan to change the land use designation from Special Area/Major Office to Special Area/Mixed Use for the area referenced above. ➢ The MVZ, LLC concept plan anticipates development of an intensity and scale that requires a mandatory environmental review. ➢ The City of Eagan is the Responsible Governmental Unit (RGU) for this environmental review process. A Scoping Environmental Assessment Worksheet (EAW) has been completed, the response period has closed and a written record of decision (attached) has been prepared. ➢ The next step is for the City to order the preparation of the AUAR. ➢ Once the AUAR is complete, the document is submitted to the Environmental Quality Board (EQB) by the City of Eagan, notice of the availability of the AUAR will be published in the EQB Monitor and a 30 day comment period will commence, per Minnesota Rule 4410.3610. ➢ Ultimately, after the AUAR has been published and the comment period has expired, the Eagan City Council will adopt AUAR document and Mitigation Plan, if any. Attachments: (3) CI -A Resolution CI -B Scoping EAW Written Record of Decision CI -C Scoping EAW Comments/Responses Summary RESOLUTION NO. XX — RESOLUTION OF THE CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA ORDERING OF THE MVZ VENTURES VIKINGS TRAINING FACILITY ALTERNATIVE URBAN ARE AWIDE REVIEW (AUAR) WHEREAS, the City of Eagan desires to review the cumulative environmental impacts of development of a Vikings training facility and surrounding mixed use development; and WHEREAS, pursuant to Minnesota Environmental Quality Board (EQB) Rules, Chapter 4410, part 4410.3600, Subpart 1. and 4410.3610, the City of Eagan as the responsible governmental unit desires to complete an AUAR; and WHEREAS, the City of Eagan has an adopted comprehensive plan that has all elements as required in EQB Rules, Chapter 4410, part 4410.3610, Subpart 1; and is eligible to use the Alternative Urban Areawide Review Process (AUAR); and WHEREAS, the City of Eagan is proposing to review scenarios consistent with the adopted comprehensive plan, known development plans of property owners within the area as well as an alternative scenario; and WHEREAS, the review will specify the boundaries of the geographic area and the anticipated nature, location, and intensity of residential, commercial, stadium, and office development and associated infrastructure within those boundaries; and WHEREAS, the procedures for review outlined in EQB Rules, Chapter 4410, part 4410.3610, subpart 5 will be followed; and WHEREAS, the AUAR will be updated as required by EQB Rules, Chapter 4410, part 4410.3610, subpart 7. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Dakota County, Minnesota as follows: The City Council of the City of Eagan hereby orders the completion of an Alternative Urban Areawide Review (AUAR) for the MVZ Ventures, LLC Vikings training facility and surrounding mixed use development. This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Clerk this 16`h day of February, 2016. Attest: Mike Maguire, Mayor Christina M. Scipioni, City Clerk P City of Eakan Mike Maguire Draft GUAR Order - Minnesota Vikings Facilities and Mixed Use Development: Mayor The City of Eagan has ordered the preparation of a Draft AUAR for the Paul Bakken I Minnesota Vikings Facilities and Mixed Use Development project. The Cyndee Fields Minnesota Vikings are proposing to develop new training facilities for the Gary Hansen team, including an athletic/recreational complex with multiple practice Meg Tilley fields, a small stadium with an ultimate capacity not to exceed 10,000 seats, Council Members and corporate facilities. The mixed-use, phased project will also include new residential and commercial development, trails and open space. Dave Osberg The AUAR will evaluate three development scenarios with varying City Administrator magnitudes. Scenario 1 represents allowable development under the City of Eagan's adopted Comprehensive Plan. Scenario 2 represents land uses proposed by MVZ Ventures to the City of Eagan as a Comprehensive Plan Amendment, Scenario 3 represents a Maximum Build scenario prepared for the purpose of testing infrastructure capacity limitations. MVZ Ventures, LLC intends to develop the 203-acre Municipal center AUAR area in response to market demand which is currently estimated to require a fifteen-year build out. 3830 Pilot Knob Road Eagan, MN 55122-1810. The EAW Scoping process and comment period did not identify 651.675.5000 phone additional scenarios for study; therefore, the three aforementioned 651.675.5012 fax scenarios will be reviewed through the AUAR process. 651.454.8535 TDD Responses to comments on the Scoping EAW will be sent to agencies that commented on the Scoping EAW. Others wishing to review Maintenance Facility comments received by the RGU on the Scoping EAW or responses to 3501 Coachman Point I those comments may request these from the RGU. Eagan, MN 55122 651.675.5300 phone RGU: City of Eagan 651.675.5360 fax 651.454.8535 TDD Contact person: Michael J. Ridley, AICP Title: City Planner Address: www.cityofeagan.com 3830 Pilot Knob Road Eagan, MN 55122 Phone: 651.675.5650 Fax: 651.675.5694 Emaii:mridley@cityofeagan.com The lone Oak Tree The symbol of strength and growth in our community. ;.,. r� ,City Mike Maguire Summary of Comments Received on Vikings AUAR Scoping EAW Mayor Paul Bakken INTRODUCTION Cyndee Fields The Environmental Assessment Worksheet (EAW) published December 23, 2015 is Gary Hansen intended to serve as a scoping document for an Alternative Urban Area -Wide Meg Tilley Review (AUAR) covering a 203.64 acre property In the southeast quadrant of Council Members State Highway 149 and Interstate 494, between Lone Oak Road and Ames Crossing Road in the City of Eagan, Minnesota. David M. Osberg In addition to providing information and seeking input related to the proposed City Administrator project, this scoping document is intended to set the boundaries of the AUAR and identify the development scenarios to be analyzed through the review. The three scenarios include Scenario 1, the exist!ng adopted Comprehensive Plan; Scenario 2, the proposed Comprehensive Plan Amendment; and Scenario 3, what is considered to be a Maximum Buildout scenario. An important part of this scoping process was two informational meetings held at Municipal center Eagan City Hall. The first meeting, held on December 15, focused on traffic and transportation related issues. The second, held December] 6, focused on all other 3830 Pilot Knob Road env;ronmental issues. Subsequent communications with the participating Eagan, MN 55122-1810 agencies and communities clarified questions and concerns and provided 651.675.5000 phone opportunities to refine the analysis and share information. 651.675.5012 fax Several of the commenters mentioned the Regional Roadway Visioning Study 651.454.8535 TDD that was completed in 2010. It is important to note that study assumed the full build out of the subject property based on the existing Comprehensive Plan, which assumed approximately 1,900,000 square feet of office space. The City of Maintenance Facility Fagan has implemented all of the improvements identified in that Study, except 3501 Coachman Point those directly related to a potential interchange at Argenta Trail and Interstate 494 in Inver Grove Heights. Eagan, MN 55122 651.675.5300 phone In regard to the potential future Interchange in the vicinity of Argenta Trail, the 651.675.5360 fax City of Eagan supports the continued exploration of this interchange. However, 651.454.8535 TDD as this interchange is not currently funded, nor is it included in MnDOT's 20 -year plan, the traffic operations analysis for this project will not assume construction of this interchange per customary direction by both the Metropolitan Council and MnDOT. At this time, the City of Eagan, does not anticipate that traffic operations www.cityofeagan.com result;ng from the proposed development will require construction of this interchange as mitigation. A complete traffic operations analysis, as well as any mitigation measures needed to address poor traffic operations resulting from the proposed development, will be discussed in the Draft AUAR. The Maximum Build Scenario anticipates a 72% increase in the total square The Lone Oak Tree footage of development over the existing Comprehensive Plan, However, The symbol of because the proposed development represents a mixture of uses it actually strength and growth in our community. represents the equivalent of a 42% net increase in peak hour traffic over the existing Comprehensive Plan, This is due to differences in traffic peak periods and the opportunity to intercept trips internally. The following table represents preliminary analysis completed for the Draft AUAR and compares the traffic associated with the Existing Comprehensive Plan and the Maximum Build Scenario. "Internal Capture" refers to trips generated by the land uses on the site that would end at another land use within the site, and thus would not impact traffic outside the AUAR area. Summary of Entering and Exiting Trips by Peak Hour in AUAR Area Necessary mitigation measures will be described for the study area intersections in the Draft AUAR. Since additional traffic at these locations is already minimal, and it will be dispersed even more beyond these locations, the City believes that the original agreed upon study area and mitigation strategies described in the Scoping EAW are sufficient to describe potential traffic impacts due to site - related development, The following organizations submitted comments on the Scoping EAW: 9 Department of the Army Corps of Engineers 9 Minnesota Pollution Control Agency 5 Minnesota Department of Natural Resources ® Minnesota Department of Transportation ® Metropolitan Council Dakota County ® City of Inver Grove Heights ® City of Sunfish Lake ® City of Mendota Heights Their comments are summarized below and responses to those comments are provided in the following format: COMMENTING ORGANIZATION Summarized comment Response to comment No -Build Condition Maximum Build as per Comp. Pian with MVZ Site (1.89 msf office) (3.25 msf mixed use) Internal Capture NO NO `O!o Assumed? Entering Exiting Entering Exiting Entering Exiting AM Peak Hour 1,767 241 2,929 1,174 2,507 828 PM Peak Hour 373 1,821 1,703 3,082 1,339 2,666 Pre -Event Hour 373 1,821 3,141 2,395 2,777 1,979 Necessary mitigation measures will be described for the study area intersections in the Draft AUAR. Since additional traffic at these locations is already minimal, and it will be dispersed even more beyond these locations, the City believes that the original agreed upon study area and mitigation strategies described in the Scoping EAW are sufficient to describe potential traffic impacts due to site - related development, The following organizations submitted comments on the Scoping EAW: 9 Department of the Army Corps of Engineers 9 Minnesota Pollution Control Agency 5 Minnesota Department of Natural Resources ® Minnesota Department of Transportation ® Metropolitan Council Dakota County ® City of Inver Grove Heights ® City of Sunfish Lake ® City of Mendota Heights Their comments are summarized below and responses to those comments are provided in the following format: COMMENTING ORGANIZATION Summarized comment Response to comment DEPARTMENT OF THE ARMY CORPS OF ENGINEERS The GUAR area contains no waters subject to the Army Corps of Engineers (ACE) jurisdiction, It is not required to obtain ACE authorization to discharge, fill or dredge within the area. Response: No response required. MINNESOTA POLUTION CONTROL AGENCY Because the area affected is larger than 50 acres, the proposer must submit their SWPPP to the MPCA for a review at least 30 days prior to land disturbing activities. Response: The City (RGU) will require the proposer to follow standard procedure regarding submittal of the SWPPP. Please include information on waste water flows in the AUAR and details on best management practices to avoid wetland impacts. Response: Waste water flows and BM Ps will be included in the Draft AUAR and Mitigation Plan. The sanitary sewer extension permit, as listed in 8-1, is issued by MPCA (not Met Council). Response: The Draft AUAR will be revised accordingly. The demolition of structures on fhe AUAR area must be managed for hazardous materials. This includes proper action and permits for asbestos and lead paint. The proposer should consider recycling as much building material as possible. Response: The City acknowledges this comment and will identify these permits in the Draft AUAR and appropriate actions in the Mitigation Plan, MINNESOTA DEPARTMENT OF NATURAL RESOURCES AUAR needs to clarify if stormwater is routed through two retention basins Response: The City acknowledges this comment and will address this M the Draft AUAR, Why does one DNR pond receive a 50' buffer and the other a 40' buffer? Response: These wetlands are classified differently in the Eagan ordinance and are subject to different setbacks. If was correctly noted that permits will be needed for two basins and site dewatering. Response: No response required. Wildlife friendly erosion control measures will be needed due to the conversion of over 100 acres of greenspace to developed land. Response: The City acknowledges this comment and will address appropriate controls in the Mitigation Plan and subsequent development plans. A DNR water appropriation permit is needed (for wells and stormwater usage) Response: The City acknowledges this comment and will identify these permits in the Draft AUAR, appropriate actions in the Mitigation Plan, as well as conditions of approval for future development applications. Much of the site is valuable forests and wetlands. Preservation of these features or incorporation into the design is recommended. Response: The proposer is reviewing the site plan presented in the Scoping EAW and making modifications to reduce the Impacts on forest and wetland areas. Ecologists should evaluate the site for the presence of native and invasive species and habitat. Response: The proposer has conducted a comprehensive free Inventory within the AUAR Area. Analysis of the tree survey will be included in the Draft AUAR. Potential restoration options should be built into the plan to ensure that quality habitat is maintained. Response: The City acknowledges this comment and will address this in the Draft AUAR Mitigation Plan. The AUAR area is within 2.5 miles of a calcareous fen. Developers should consult with DNR to mitigate effects to the fen. Response: The City acknowledges the presence of the calcareous fen and concerns expressed by the City of Inver Grove Heights. These concerns will be addressed in the AUAR and Mitigation Plan and the Developer will consult with the DNR as required. The wetland map needs to be reconciled with the land cover map, it would be useful to revise the land cover map with ground reconnaissance surveys (rather than relying on MLCCS/aeriai photographs). Response: The Draft AUAR will present analysis of both MLCCCS data and available data obtained through wetland delineations. Because this data comes from two different sources, both will be presented separately in the Draft AUAR. MINNESOTA DEPARTMENT OF TRANSPORTATION The Traffic Study should include TH149 from the 1-494 north ramp to the TH 149/55 north junction. Response. This will be included in the traffic analysis presented In the Draft AUAR. METROPOLITAN COUNCIL The Comprehensive Plan Amendment is incomplete until a traffic analysis is submitted, The application will be reviewed following submission of the traffic analysis. Response: The status of the Comprehensive Plan Amendment is a statement of fact. The AUAR should clarify the number of residential units and which will be year-round versus seasonal or guest housing. This information will be necessary to update Eagan's housing projections and Comprehensive Plan. Response: All of the residential units identified in the AUAR are permanent year-round housing. Seasonal housing of players and others will be served by a hotel. This will be clarified in the Draft AUAR. Sewer flows and existing sewer facilities must be detailed in the AUAR. Response: This detail will be included In the Draft AUAR. Land use in the west and southwest of the AUAR area should be compatible with aviation interests and associated noise. Response: The City of Fagan has adopted the Metropolitan Council Land Use Policy Guidelines for Aircraft Noise and incorporated its requirements into ifs regulatory reviews of properties within the Noise Policy Contours and within a one -mile buffer beyond Noise Zone 4. As a consequence, the developer is not proposing and the City is not contemplating low or medium density residential development and will only consider higher density/shared entry multifamily residential development that meets the performance standards for interior noise attenuation identified in those policies. The City has also adopted the Metropolitan Council's Model Noise Ordinance to define those standards for new construction. The project developer should complete a FAA 7460-1 form to ensure the project complies with aviation needs. Response: The AUAR area is outside of the Airspace Zoning Limit established In the Minneapolis -St. Paul International Airport Zoning Ordinance (amended 2004) and does not fall within any airspace overlay districts regulated by the City of Eagan. Traffic and congestion area is likely to be much larger than suggested by the EAW. AUAR must scope for this large area. . Response: findings of the traffic analysis presented in the Draft AUAR will discuss the extent of traffic and congestion impacts related to the development. Peak hour traffic is complicated given the proposed stadium. Full analysis will need to include standard and event traffic flows and a worst -case - scenario of an event ending at peak traffic flow (Example: 5:00 PM). Response: Stadium events are not expected to start or end during weekday peak traffic flow. Weekday stadium events are expected to begin of 7 pm. Met Council identifies 15 ramps or interchanges that should be analyzed for traffic impacts. Response: The proposer has assigned trips to the regional roadway network based on the trip patterns in the Dakota County model, The diagram included at the beginning of this document illustrates the extent to which project traffic will have dissipated by the time it reaches several of these intersections. This Information will be reviewed with the Metropolitan Council, Dakota County and surrounding communities and additional analysis will be completed if necessary. The protect area is served by MN valley Transit Authority (MVTA). MVTA should be included in pro)ect development with the City. Response: Traffic analysis in the Draft AUAR assumes a small transit share for the site, similar to existing conditions. The City and the proposer are interested in further conversations with MVTA, recognizing that any additional transit service would improve vehicular traffic conditions. The City of Eagan regularly cooperates with the MVTA to plan and implement bus stops at new developments where appropriate. DAKOTA COUNTY The Traffic Impact Study (TES) should adhere to Dakota County's traffic study guidelines. Response: The proposer Is adhering to Dakota County's traffic study guidelines. It will be important that the impacts of this development proposal are measured against the planning work in the Dakota County Regional Roadway System Visioning Study (2010). The study identifies a long-term vision for roadway improvements that are likely to be needed to support future growth. Most of these improvements are not funded or planned to occur in the next 5 years (link provided). Specific to the RRSVS, we request the AUAR include: In assessing improvements that will be needed based on this development proposal, it will be important to understand how they fit in with long-ferrrn system needs iri the area. We request the TIS include a comparison between the transportation system improvements identified in the TIS and the recommended improvements in the RRSVS. The TIS will use the Dakota County Travel Demand Model. A comparison between the model assumptions (population, households, employment, and trips generated) for the Traffic Analysis Zones that are affected by this development proposal and those used in the RRSVS should be provided. This should include both the base "2030 land Use" and the "Beyond 2030 Build -Out" growth assumptions used in the RRVS. Response: The City will provide an assessment of total trip generated by the site In the No Build (Comprehensive Plan) and Build conditions. The City of Eagan was a full partner in the RRSVS and has already Implemented most of the projects identified In the RRSVS within Eagan boundaries, as described In the Introduction to this document. improvements planned as part of this project should certainly be considered In the context of long term needs. Three water supply wells can be assumed on the development property [specific locations provided]. The owner of an unused unsealed well is required by State Rule to have the well properly sealed by a licensed well contractor, to bring the well back Into use, or to obtain an annual Unused Well Permit. If the site is developed, then unsealed wells may not be built over or buried, may not be modified except by a licensed well contractor, and all set -backs and isolation distances as specified in Minnesota Rules 4725 must be maintained. Response: The City and Developer acknowledge this comment. Records indicated that the former Northwest Airlines facility was a minimal quant.'ty hazardous waste generator. if demolition of structures is planned, a building materials survey should be conducted to identify hazardous building materials. Response: The City and Developer acknowledge this comment. Dakota County records suggest that a pipeline may transect the eastern parcels on the subject property. Response: The City of Fagan and the Developer are aware of this former pipeline and are discussing any necessary removals in coordination with adjacent properties. There are open spaces and natural resource features on the property that could be preserved and enhanced during the design and approval process. The property is immediately east of the proposed Lebanon to Mendota Regional Greenway. The City may desire to plan for local trail connections to the Regional Greenway to enhance recreational opportunities for this area of the City. [map provided] Response: The City acknowledges this comment and plans to continue working with the Developer to include these features. INVER GROVE HEIGHTS Interchange of Highway 3 and County Road 26 mny be an alternate route for traffic coming from the east which may be impacted by development of the AUAR area. Response: The City will provide traffic analysis data to the City of Inver Grove Heights related to this Interchange There is the possibility of a new interchange at 1-494 and Argenta Trail. Traffic studies should forecast far enough to address the need for a new interchange. Response: The City supports the continued study of this potential interchange, Since it is not funded or part of MnDOT's 20 Year Plan H has not been included in this analysis. The AUAR will discuss how traffic patterns could change if this new interchange was built. The City does not believe that the proposed development causes the need to build this Interchange and that it can function acceptably with available mitigation at key places on the existing roadway network. 65th Street connecting Eagan and Inver Grove Heights (construction 2016- 2017) should be analyzed and included in the mitigation plan if necessary. Response: The City supports the connection of 65th street when development in this area occurs. The use of well water for field irrigation may affect existing private residential wells in Inver Grove Heights. Response: The Draft AUAR will discuss the impact of irrigation on overall water draws and identify appropriate actions in the Draft AUAR and Mitigation Plan. The AUAR will identify the permits that would be required to dig a new well and the analysis necessary to secure this permit With an additional 800-1,000 residential units, additional open space will be needed. Response; Park and open space needs related to residential uses will be addressed by the City and the proposer through the development approval and subdivision process. SUNFISH LAKE Traffic impacts to Delaware Ave. east of the Vikings facility development are a concern for Sunfish Lake. Sunfish Lake specifically notes the following issues: ® The impacts of access to Delaware Avenue / CSAH 63 from the Vikings development. The potential of loading issues where access from the Vikings facility occurs at Delaware Avenue / CSAH 63. Traffic increases on Delaware Avenue / CSAH 63 north of 1-494 as a result of the Vikings development. V Steps being taken to address the traffic and roadway impacts. Response: Traftic analysis in the AUAR and the Mitigation Plan will address these comments. Single family parcels in the southwest corner of Sunfish Lake are approximately one-quarter mile away from the nearest portion of the proposed Vikings development. This distance forms some natural buffer between the potentially dense Vikings development and the low density residential neighborhoods of Sunflsh Lake. However, multiple large buildings are proposed with the Vikings development (potentially up to 15 stories high or 150 feet:'n the case of potential office buildings, a hotel and a conference center). Can this scale of development have noise, lighting, and other visual impacts as far as one-quarter mile away? if so, what steps are being taken to address the land use impacts on nearby low density residential development in Sunfish Lake? Response: The Developer is modifying the site pian presented in the Scoping EAW to move the stadium away from the northern edge of the AUAR area, resulting not only in a greater linear distance from both Mendota Heights and Sunfish Lake residents, but also grade separation as the new location sits at a lower elevation. This change will place the headquarters and practice facilities between the stadium and Interstate 494, both screening it visually and blocking noise emanating from the stadium. in addition, the Draft AUAR will include statements about the nature of the proposed sound system and related controls and the downcast light fixtures that will prevent off site glare from affecting residents to the north of the freeway. MENDOTA HEIGHTS As part of the Traffic Impact Study, the following scenarios should be considered; a) STH 149 (Dodd Road)/1-494 interchanges should be analyzed to retain a level of service "D" or better, based on projected levels of service modeled for all phases of the proposed development. Response: Traffic analysis conducted for the Draft GUAR will address this comment. b) Traffic volumes and impacts generated by the proposed development on Dodd Road and CSAH 63 (Deiaware Avenue/Argenta Trail) north to STH 110, as well as on a potential new 1-494 interchange (identified in the Dakota County Regional Roadway Visioning Study) should be analyzed. Response: Traffic analysis conducted for the Draft AUAR will identify the volume of traffic heading north on these roadways. c) Diverted traffic that may use STH 110 to travel east -west due to congestion during peak periods caused by events at the development site should be analyzed. Other east -west alternative routes in Dakota County should be analyzed as well. Response: Traffic analysis conducted for the Draft AUAR will address this comment. d) The intersection of Dodd Road and STH 55 (recently reconstructed as part of a City of Eagan/MnDOT Cooperative Agreement project) should be analyzed for level of service changes due to the proposed development. Also, if deemed necessary, the potential for an interchange at STH 55 and 1-494 should be analyzed. Response: Please refer to the introduction for a description of anticipated impacts outside the current study area. e) The proposed development, in conjunction with planned development in Inver Grove Heights, is likely to have traffic impacts on the east -west corridor of CSAH 26 (Lone Oak Road). These impacts should be analyzed and development should encourage utilizing this corridor in lieu of Dodd Road and Delaware Avenue, Response: Traffic analysis will provide the information needed to address this comment. If the proposed 5,000-10,000 seat stadium is to be used for other non - football events (i.e. concerts) that will utilize field space, and therefore increase the capacity demands, the impacts from that additional capacity on both traffic and noise should be considered and analyzed appropriately. Furthermore, if the additional noise and traffic impacts from the increased capacity are determined to require mitigation, the capacity and number of events should be limited through local permitting as part of subsequent review processes. Response: The proposer anticipates that the primary use of this stadium will be for foofball-related events, such as Minnesota Vikings scrimmages or football games played by local high schools. The City of Eagan can choose to limit the capacity and frequency of events through the development approval process. A stadium sized at10,000 seats is identified as a maximum capacity number for the purpose of completing the environmental review. Many events will be much smaller. The assumption that stadium events will not have any negative impacts on the existing residential neighborhoods across 1-494, due to existing ambient noise from vehicles and airplanes, is incorrect. The noise impacts to existing and future residential developments from events, including outdoor concerts, must be analyzed, and appropriate mitigation strategies should be implemented. Response: Site pian changes and acoustical controls will satisfy this comment. The City recognizes that public safety issues are not analyzed as part of the EAW/AUAR process. However, when appropriate, the City of Mendota Heights shou!d be involved in future discussions to ensure that public safety initiatives between the affected jurisdictions are aligned. Response: This is a prudent suggestion and should be easily accommodated. Agenda Information Memo February 16, 2016, Eagan City Council Meeting CONSENT AGENDA J. Approve Extension of Final Plat — Cedar Grove 2nd Addition Action To Be Considered: To approve an extension of the Final Plat approval for Cedar Grove Townhomes 2nd Addition — CalAtlantic Group, Inc. (Ryland Homes) Facts: ➢ The City Council initially approved the Final Subdivision) on September 1, 2015. A 90 -day extension to record the plat was approved in November. ➢ The applicant is requesting an additional 90 days to record the Final Plat at this time. While City staff and the County Surveyor have approved the final plat, the Torrens process is not yet complete. ➢ Cedar Grove Town homes 2nd Addition consists of six (6) townhome lots and one lot for the private drives and common property. ➢ Approval of the extension will set a new recording date of May 1, 2016. Issues: None Attachments: (2) CJ -1 Location Map 0-2 Letter of request for extension 0 O Q N O � N N Oi 2 Q I— �' o N > C pd O LL w) 0 od r i N O N U c ch MLL N Z ;.; O v Z O m cNa (L U a� LLo L- o 0 CV 'p O y O O � o N C O U Y m F LO o Ell Rm u 1p ( �L �A a� LLo L- o 0 CV 'p O y O O � o N C O U Y m F LO o Ell Rm (4 CALATLTIC HOMES continuing the legacies of Ryland and Standard Pacific Twin Cities 7599 Anagram Drive Eden Prairie, MN 55344 952-229-6000 Tel www.calatianticliomes.com February 5, 2016 City of Eagan Pamela Dudziak — Planning Department 3830 Pilot Knob Road Eagan, Minnesota 55122 Re: Cedar Grove 'Townhomes 2"d .Addition final flat 2"d Extension CalAtlantic Group, Inc. (CalAtlantic Homes), successor by merger to The Ryland Group, Inc. (Ryland Homes) requests that the Cedar Grove Townhomes 2"d Addition Final Plat approval be extended another 90 days from the original expiration date of November 2, 2015 which was extended to February 1, 2016. The extended expiration date would be May 2, 2016. The Final Plat will be recorded as CalAtlantic Group, Inc., a Delaware corporation once the Torrens;process is complete for the property. Please feel free to call me at (952) 229- 6063 if there are any questions. Sincerely, Cal.Ailantic Group, Inc. Trac"' ust, PE Entitlement Manager Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA K. Contract 16-01, 2016 Street Revitalization Action To Be Considered: Approve the plans and specifications for Contract 16-01 (2016 Street Revitalization) and authorize the advertisement for a bid opening to be held at 10:30 a.m., on Thursday, March 31, 2016, at City Hall (3830 Pilot Knob Road). Facts: ➢ Contract 16-01 provides for the street improvements as outlined and discussed in the respective Feasibility Reports for each of the following projects: o Nicols Road (Silver Bell Road to 1,235' North) - Project 1142 o Eagandale Corporate Center - Project 1191 o Johnny Cake Ridge Road (Cliff Rd to Teal Cove) - Project 1192 o Denmark Avenue, Timbershore Additions, and Pilot Knob Heights Addition - Project 1193 o Cedar Grove 3rd Addition - Project 1196 o Eagan Business Commons (Commers Drive) - Project 1202 o Mallard Park 2nd Addition - Project 1203 ➢ On January 5, 2016, the City Council held public hearings for Projects 1203, 1202, 1196, 1193, 1192, and 1191. On January 19, 2016, the City Council held a public hearing for Project 1142. The corresponding Council approval of these projects included the authorization of the preparation of detailed plans and specifications for the 2016 construction season. ➢ These projects are being combined under one contract for economies of scale in the competitive bidding process. The plans and specifications have been completed and are being presented to the City Council for their approval and authorization for the advertisement of bids. ➢ All of the construction activity for said improvements has been designed to occur within existing public right-of-way or easements. ➢ Minnesota state law allows local agencies to choose a procurement system, termed Best Value Contracting (BVC), as an alternative to the standard low -bid contracting system. The law was advocated by a coalition of labor organizations and requires two factors to be considered during the BVC procurement process: price and performance. BVC uses the relationship between performance and price to achieve the best overall value and lowest long-term cost for government construction projects. ➢ On March 18, 2008, the City Council adopted, as practice, the Best Value Contracting method as a procurement system of public improvement projects for the City. ➢ The BVC method of procurement has been successfully used for numerous previous street and utility improvement contracts since 2008. ➢ The BVC method of procurement will be used for this contract, and will be advertised in the solicitation of these bids in the legal newspaper. All bids will be evaluated in an open and competitive manner. Attachments (0) Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA L. Contract 16-02, 2016 Street Revitalization Action To Be Considered: Approve the plans and specifications for Contract 16-02 (2016 Street Revitalization) and authorize the advertisement for a bid opening to be held at 10:30 a.m., on Thursday, March 24, 2016, at City Hall (3830 Pilot Knob Road). Facts: ➢ Contract 16-02 provides for the street improvements as outlined and discussed in the respective Feasibility Reports for each of the following projects: o Whispering Woods 9th and 11th —13th Additions - Project 1194 o Oslund Timberline / McCarthy Ridge - Project 1195 o Cedar Grove 4th Addition - Project 1197 o Blackhawk Forest / Centex Vermilion Additions - Project 1198 o Red Oaks, Woodlands 4th, Verdant Hills, and Verdant Acres - Project 1199 o Diff ley Commons - Project 1200 o Kingswood Ponds - Project 1201 ➢ On January 19, 2016, the City Council held public hearings for Projects 1194 and 1195. On February 2, 2016, the City Council held public hearings for Projects 1197, 1198, 1199, 1200 and 1201. The corresponding Council approval of these projects included the authorization of the preparation of detailed plans and specifications for the 2016 construction season. ➢ These projects are being combined under one contract for economies of scale in the competitive bidding process. The plans and specifications have been completed and are being presented to the City Council for their approval and authorization for the advertisement of bids. ➢ All of the construction activity for said improvements has been designed to occur within existing public right-of-way or easements. ➢ Minnesota state law allows local agencies to choose a procurement system, termed Best Value Contracting (BVC), as an alternative to the standard low -bid contracting system. The law was advocated by a coalition of labor organizations and requires two factors to be considered during the BVC procurement process: price and performance. ➢ BVC uses the relationship between performance and price to achieve the best overall value and lowest long-term cost for government construction projects. ➢ On March 18, 2008, the City Council adopted, as practice, the Best Value Contracting method as a procurement system of public improvement projects for the City. ➢ The BVC method of procurement has been successfully used for numerous previous street and utility improvement contracts since 2008. ➢ The BVC method of procurement will be used for this contract, and will be advertised in the solicitation of these bids in the legal newspaper. All bids will be evaluated in an open and competitive manner. Attachments (0) Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA M. Contract 16-08, 2016 Well Rehabilitation (Wells No. 11, 12, & 14) Trunk Water System Improvements Action To Be Considered: Approve the plans and specifications for Contract 16-08 (2016 City Well Rehabilitation — Wells No. 11, 12, and 14) and authorize the advertisement for a bid opening to be held Friday, February 25, 2016, at the North Water Treatment Plant (Utilities Administration), located at 3419 Coachman Point, Eagan MN 55122. Facts: ➢ The City's Public Works Department (Utilities Division) operates 21 deep water wells as the source of Eagan's municipal drinking water supply. ➢ The average operational life of a deep water -well is approximately seven years, or 45,000 running hours. On average, the City of Eagan contracts to rehabilitate three wells per year. ➢ At the end of the operational life, wells are refurbished or rehabilitated. Refurbishing includes equipment removal, equipment disassembly and inspection, replacement of worn or broken parts, equipment reassembly, coating protection, televising the actual well (determine physical condition), cleaning the casing, installation, and final inspection/testing. ➢ Contract 16-08 provides for the refurbishing of three City deep water -wells (Wells 11, 12, and 14) as included in the Water Operations and Facilities portion of the Council approved 2016-2020 Capital Improvement Program (CIP). ➢ All of the construction activity for said improvements has been designed to occur within existing public property, right-of-way or easements. ➢ The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. ➢ All bid advertisement notices will be published in the legal newspaper informing contractors of the bid. Attachments (1) CM -1 Location Map 0 2016 Well Rehabilitations + City of a'' Water Production 11 City ROW S Map Date: 2/5/2016 Prepared by: City of Eagan Department of Public Works 1 in= 1 mile Document Path: LAUSERS\PUBWORKS\Projects\Utilities\Water\Projects\Wells\Council Pro posedWaterProjects8x11.mxd Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA N. Contract 16-09, 2016 Water Quality Projects Storm Sewer Improvements Action To Be Considered: Approve the plans and specifications for Contract 16-09 (2016 Water Quality Projects - Storm Sewer Improvements) and authorize the advertisement for a bid opening to be held at 12:30 p.m. on Thursday, March 31, 2016. Facts: ➢ On June 2, 2015, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure, Part III (2016-2020) and authorized the initiation of the public improvement process for the 2016 programmed improvements. ➢ Contract 16-09 provides for storm sewer improvements in 7 waterbodies (six storm basins and one channel) as identified and approved in the City's 5 -Year CIP (2016-2020). The improvements will enhance surface water quality within Eagan lakes and ponds. ➢ The improvements are being combined under one contract for economies of scale in the competitive bidding process. All of the construction activity for said improvements has been designed to occur within existing public right-of-way or easements. ➢ The Engineer's estimate for the proposed improvements is $295,000, which would be funded by the Stormwater Utility through the Water Quality Dedication Fund (1127). ➢ Project plans and specifications have been completed and are being presented to the City Council for their approval and authorization for the advertisement of bids. Attachments (0) Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA O. Contract 15-04, Sperry Tower Recommissioning Action To Be Considered: Receive bids for City Contract 15-04 (Sperry Tower Recommissioning) and award the contract to Vinco, Inc., for the base bid in the amount of $1,409,718.54, and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ On November 5, 2014, the City Council approved the removal of the existing 500,000 gallon Sperry reservoir/tower and replacement with a new "Stealth" design telecommunication tower with LED lighting located south of the existing tower upon existing City property. ➢ On April 21, 2015, the City Council approved the plans and specifications for Contract 15-04, Sperry Tower Recommissioning, and authorized the advertisement of bids. ➢ On June 2, 2015, the only formal bid received for the contract was rejected. The single bid was found to be in excess of 20% over the Engineer's estimate. Public Works Department staff and the engineering consultant reviewed the factors that appeared to have contributed to the bid results and recommended the contract be re -bid during early 2016. ➢ On December 1, 2015, the City Council approved the revised plans and specifications for Contract 15-04, Sperry Tower Recommissioning, and authorized the advertisement of bids. ➢ At 11:00 a.m. on February 4, 2016, two formal bids were received for this project. A copy of the bid summary is enclosed. ➢ The lower of the two bids is 5.8% above the Engineer's estimate. The estimate for this unique project has been refined since the original bid in May, 2015, to reflect a more accurate cost evaluation. ➢ All of the construction activity for said improvements has been designed to occur within existing public property, right-of-way or easements. ➢ All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The base bid of $1,409,718.54 from Vinco, Inc. has been reviewed by the Public Works Department (Utilities Division) and is in order for favorable Council action. Attachments (1) CO -1 Bid Summary BID SUMMARY 2016 SPERRY TOWER RECOMMISSIONING CONTRACT NO. 15-04 Bid Date/ Time: 11:00 a.m., Thursday February 4, 2016 Engineer's Estimate: $1,332,200.24 Contractors Vinco, Inc. Total Base Bid Over/Under Estimate $1,409,719 +6 One Way Building Services $3,417,305 +157% The Engineer's Estimate was significantly revised from the Feasibility Report cost estimate as a result of further investigation after the initial bid was rejected in June, 2015. The updated Engineer's Estimate better reflects costs associated with the construction of a telecommunications tower. The current low or Best Value bid is from the same contractor, Vinco, Inc., that provided the rejected low bid in June, 2015. The current bid is $40,000 less than the June, 2015, bid. Oly�Pr J} 1154 $1;409,719 $1,010,000 +39.6% $1,332,200 +5.8% The Engineer's Estimate was significantly revised from the Feasibility Report cost estimate as a result of further investigation after the initial bid was rejected in June, 2015. The updated Engineer's Estimate better reflects costs associated with the construction of a telecommunications tower. The current low or Best Value bid is from the same contractor, Vinco, Inc., that provided the rejected low bid in June, 2015. The current bid is $40,000 less than the June, 2015, bid. Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA P. Contract 15-23, Well No. 3 Restoration Trunk Water Improvements Action To Be Considered: Receive bids for Contract 15-23 (Well No. 3 Restoration — Trunk Water Improvements) and award the contract to American Liberty Construction Inc., for the base bid in the amount of $334,982.90, and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Contract 15-23 provides for the restoration and repair of Well No. 3. The well, and the associated well house, is one of the City's oldest wells. The well has been out of service since the end of summer 2014 with a broken pumping system. ➢ The proposed improvements address the unexpected failure of the pumping system and the practical replacement of related appurtenances. Accordingly, the related expenses were not included as part of a past Capital Improvement Plan (CIP) or budget. ➢ On April 7, 2015, the City Council approved Water System R&R Funding (1121) to subsidize the reallocation of approved CIP funds from other similar improvements to address anticipated additional expenses related to the Well No. 3 restoration efforts. ➢ On September 1, 2015, the City Council approved the plans and specifications for Contract 15-23 and authorized the advertisement of bids. ➢ On October 20, 2015, the only formal bid received for the contract was rejected. The single bid was 21% higher than the Engineer's estimate. Public Works Department staff and the engineering consultant reviewed the factors that appeared to have contributed to the high bid result and recommended the contract be re -bid during early 2016. ➢ On December 1, 2015, the City Council approved the revised plans and specifications for Contract 15-23 and authorized the advertisement of bids. ➢ At 10:30 a.m. on February 4, 2016, formal bids were received for this contract. A copy of the bid summary is enclosed. ➢ All of the construction activity for said improvements has been designed to occur within public property, right-of-way or easements. ➢ All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The base bid of $334,982.90 from American Liberty Construction Inc. has been reviewed by the Public Works Department (Utilities Division) and is in order for favorable Council action. Attachments (1) CP -1 Bid Summary BID SUMMARY 2016 WELL 3 RESTORATION CITY PROJECT NO. 1156 CITY CONTRACT NO. 15-23 Bid Date/ Time: 10:30 a.m., Thursday February 4, 2016 Estimate: $350,000 Total Contractors Base Bid American Liberty Construction $334,983 Municipal Builders Inc. $389,105 Rice Lake Construction $398,730 Ovar/1 Inrinr Estimate -4% 11% 14% 2/5/2016 Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA Q. Contract 16-06, Pond EP -2.01 Water Quality Improvements Action To Be Considered: Receive bids for City Contract 16-06 (Pond EP -2.01- Water Quality Improvements) and award a contract to Craig Bardson Excavating, Inc., for the base bid in the amount of $73,600.05, and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Contract 16-06 provides for the construction of an iron -enhanced sand filtration system adjacent to Pond EP -2.01 (adjacent to 935 Aldrin Drive) in northeast Eagan. The filtration system, developed at the University of Minnesota, removes dissolved phosphorus from stormwater as a pond drains during high water conditions. This Lake Protection Project would benefit nearby North Lake in Thresher Fields Park. ➢ On June 2, 2015, the City Council adopted the 5 -year Capital Improvement Plan for Public Works Infrastructure, Part III (2016-2020) and authorized the initiation of the public improvement process for the 2016 programmed improvements. ➢ On January 5, 2016, the City Council approved the plans and specifications for Contract 16-06 and authorized the advertisement of bids. ➢ At 10:30 a.m. on February 11, 2016, formal bids were received for this project. A copy of the bid summary is enclosed. ➢ All of the construction activity for said improvements has been designed to occur within public right-of-way or easements. ➢ All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The base bid of $73,600.05 from Craig Bardson Excavating, Inc. has been reviewed by the Public Works Department and is in order for favorable Council action. Attachments (1) CQ -1 Bid Summary BID SUMMARY POND EP -2.01 WATER QUALITY IMPROVEMENTS CITY CONTRACT 16-06 Bids Received: 10:30 a.m., Thursday, February 11, 2016 1205 $73,600.05 $65,000 +13.2% $145,200 -49.3% Bidders Total Base Bid 1. Craig Bardson Excavating, Inc. $ 73,600.05 2. Fitzgerald Excavating & Trucking Inc. $ 95,054.00 3. Aslakson's Services Inc. $ 96,420.49 4. New Look Contracting, Inc. $ 98,252.00 5. G.F. Jedlicki, Inc. $100,455.00 6. Peterson Companies, Inc. $111,040.81 7. Sunram Construction, Inc. $117,172.00 8. Rachel Contracting, Inc. $118,330.00 9. Max Steininger, Inc. $124,870.89 10. Alcon Construction Corporation $134,287.00 11. U.S. SiteWork, Inc. $141,463.00 1205 $73,600.05 $65,000 +13.2% $145,200 -49.3% Agenda Information Memo February 16, 2016 Eagan City Council Meeting CONSENT AGENDA R. Central Maintenance Facility Fuel Island Repairs Action To Be Considered: Award Contract for Fuel Island Repairs at the Central Maintenance Facility to Pump and Meter Service, Inc., in the amount of $59,364.13, and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ On June 9, 2015, at a Special Council Workshop, the City Council directed that the Central Maintenance Facility expansion move forward to the design stage of the project. ➢ On January 19, 2016, the City Council approved the plans and specifications and authorized the advertisement for a bid opening on Thursday, February 18, 2016, for the Central Maintenance Facility Renovation. ➢ The Central Maintenance Facility Renovation consists of several components including additional heated vehicle storage and equipment bays, enlarged and updated service bays, renovated fuel island, as well as a new salt storage shed. ➢ Renovations to the fuel island will be completed apart from the balance of the renovations to the Central Maintenance Facility to reduce cost, provide more flexibility and reduce impacts on operations during construction. ➢ In accordance with the City's Purchasing Policy, quotes have been obtained from three (3) vendors who specialize in the construction of industrial fueling systems. ➢ All of the construction activity for said improvements has been designed to occur within existing public property, right-of-way or easements. ➢ All quotes have been reviewed by the Public Works Department for compliance with the proposal specifications and accuracy on unit price extensions and summations. The bid of $59,364.13 from Pump and Meter Service, Inc., has been found in order for favorable Council action. Attachments (0) Agenda Information Memo February 16, 2016, Eagan City Council Meeting CONSENT AGENDA S. APPROVE change order #5 for the Fire Station Four Remodel. Action To Be Considered: Approve change order #5 for the Fire Station Four Remodel Project. Facts: ➢ At the May 5, 2015 City Council Meeting a contract was awarded to Kue Contractors for the remodel and expansion project of Fire Station Four at 4200 Dodd Road. ➢ Since the construction started there have been several changes to the contract needed to continue to the project and meet the December 2015 deadline. ➢ This should be the last change orderand it consists of adding railingon the roof for fall protection as required by building code. The cost of the change equal a total addition of $1,325. ➢ The cost of these changes will be taken out of the project contingency fund. Attachments: CS -1 Cover Letter from CNH Architects CS -2 Change Order #5 from CNH Architects 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433 MEMORANDUM: PROJECT: Eagan Fire Station #4 — Addition and Remodeling CNH NO: 14095 DATE: February 11, 2016 TO: City of Eagan - Mayor and City Council SUBJECT: Change Order 405 Review The following is a summary of the items being submitted as Change Order #05 for the Eagan Fire Station #4 — Addition and Remodeling project. Back _ row The construction on Fire Station #4 has been completed with only a most punchlist items have been completed. During the final mechanical inspection an inspector interpretation requires a safety guard rail be added to a mechanical unit which is the item included in the attached Change Order #5. Description of Changes: This Change Order includes one rooftop guardrail at a new mechanical rooftop unit as directed by the mechanical inspector. Pricing: The following is the itemized pricing for the Proposal Request item included in this Change Order. This price have been reviewed by CNH Architects and has been determined to be within appropriate unit costs for the work proposed. A. PR #61 — Epoxy floor finish in existing Apparatus Bays $1,325 New Contract Total $1,343,929 Conclusion: The items in the Change Order represent a required safety feature as directed by the inspector. The cost has been reviewed and found to be appropriate. Consequently, CNH Architects recommends approval of this Change Order. Respectfully Submitted, 41 a Quinn S. Hutson, AIA, LEED AP Principal CNH Architects, Inc. P:\PROJECTS\2014\14095\5 -CONSTRUCTION ADMIMCHANGE ORDERS & PAY APPS\CHANGE ORDER #05 RECOMMENDATION TO COUNCIL.DOCX i r LTM C")I' ange �.j�G°darr PR0JH.',T (Nance and (rddress): Eagan Fire `nation 114 4200 Dodd Road Hagan, MN 55123 TO CONTIMCTOR (Mune and address). CHANGE ORDER NUMBER: 005 HATE: February 9, 2016 ARCHIT€: `3 PRO.IECf NUMBER: 1409.5 OWN f. R: [__I ARCHITECT: CONTRACTOR: FIELD: CI Kue Contractors, Inc. CONT€ AGT DATE: May 11, 2015 OTHER: h: 130 Central Ave. 5 CONTRACT FOR: General Construction PO Box 403 Watkins, MN 55389 THE CONTRACT 13 CHANGED A5 I'OLLOWS: (Include, inhere applicable, any undisynded amount alfributahle to previously executed Construction Change Directives) PRI161 Roof edge protection railing, $1,325,00 The original Contract Sum was 3t ^ 1,238,537.00 The net change by previously authorized Change Orders 104,01''/:00 The Contract Sum prior to this Change Order was w; 1,342,604,00 The Contract Sum will be increased by this Change Order in the amount of .} __ 1,325.00 The new Contract S11111including this Change Order will be 1,343,929.00 The Contract Timc will be increased by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is December 13, 2015. NOTE: This Change Order does not include changes in the Contract Sum, Contact Timc or Guaranteed Maximum Price which have been authorized by Consiruction Change Directive until the cost and tune have been agreed upon by both clic Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALIE:I UNTIE_ SSIMM € Y THE ARCMITECT, CONTRACTOR AND OWNS€a. CNH Architects, Inc. ICuc Contractors, Inc. City of Eagan__ __.___..___.._ AM1-11TECT (T9rn nave) - -� CONTRACTOR (Mrn name) OWNER (r'irn ncune) 7300 West 147th Street, Si ite 504, S 1l� e Valley, MN 55x124 ADD BEd 9 t {d}� (Stgnalrrref `i Quinn Ilutsou �__ (Type( narrre) !r � D A'I*E 130 Central Ave, S, PO Box 408, MUM 1s, MN 55389 EVArl rratttr e) ~ oc ICueohlc �_ ('Tjy�ed ncrna) l�n•1�►e 3830 Pilot Knob Road Eagan, MN 55122 ADDRESS BY (Signafure) (Typed Hanle) DATE --- -- AIA Document G701 "" •- 2001. Copydgllt © 1979, 1007, 2000 and 200'1 by The American Institute of Architocts. All right:, roseaved. produced by AIA software at 1 ti:39:10 on 02/09/2010 under Order No.5553003414_1 which expires on 01/17/2017, and Is not for rosale. User Notes: This document was I (1782737737) Agenda Information Memo February 16, 2016 Eagan City Council Meeting PUBLIC HEARING A. Gift of Mary Easement Vacation Action To Be Considered: Close the public hearing to consider the vacation of public drainage and utility easements on Lot 1, Block 1, Gift of Mary, and continue action to coincide with future City Council consideration of the Gateway Business Park final plat. Facts: ➢ On January 11, 2016, City staff received a petition from Peter Deanovic, representing Buhl Investors, requesting the vacation of existing drainage and utility easements over all of Lot 1 Block 1, Gift of* Mary (510 Lone Oak Road), north of Highway 55 and south of Lone Oak Road, in northeast Eagan. ➢ Public easements were dedicated as part of the Gift of Mary plat as required for the previously proposed development and to provide for public drainage and utility needs. ➢ The purpose of this request is to allow the recording of a final plat of the property for the proposed Gateway Business Park development. The vacation of the easements would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ The request would vacate the platted drainage and utility easements over all of the Gift of Mary property. The final plat for the Gateway Business Park will address all easements necessary for public drainage and easement purposes. ➢ The approval of the plat for the Gateway Business Park plat is scheduled for Council consideration at a future City Council meeting. ➢ Notices for a public hearing have been published in the legal newspaper and sent to all potentially affected and/or interested parties for comment prior to the public hearing. No objections have been received to date. ➢ This vacation request has been reviewed by Public Works (Engineering Division) staff and found to be in order for favorable Council action. Attachments (2) PHA -1 Location Map PHA -2 Legal Description Graphics MENDOTA HEIGHTS ------ --- ---------- t. .. .... ........ --------- --------------- --------- ---------- ----- ------ co EASEMENT VACATION LOCATION LONE,OA K RD. ---------- Ilk' 0 4_7 - - --------- ---------- ---------------------- ------ 0 YANKEE DOODLE RD.' --------- - ........ ................. .. -------------------- --- LII --- ------------------------- --------- - ------ WESCOTT ROAD ---------------- ---- ... ...... FM ca Proposed Easement Vacation tYof Lot 1. l®1, Gift of Mary 01/121201( LONE OAK ROAD I I 1 P I ! I I I ! I I I I I I I I I t ♦ , EXISTING OIL PIPELINE EASEMENT °♦°°® k ® EASEMENTS TO BE VACATED; ALL PLATTED DRAINAGE AND UTILITY EASEMENTS OVER AND ACROSS THE RECORDED PLAT OF: GIFT OF MARY, DAKOTA COUNTY, MINNESOTA. Proposed Drainage & Utility Efly of Eap Easement Vacation Engineering Division: Lot 1, Blk. 1, Gift of Mary JAN. 2016 I Fig.2