02/02/2016 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
FEBRUARY 2, 2016
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, February 2, 2016 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller,
Communications Director Garrison, Acting Parks & Recreation Director Flewellen, Director of
Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys and Police
Chief McDonald.
AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
amended: Aye:5 Nay:0
A. It was recommended to approve the minutes of January 19, 2016 regular City Council
meeting, and the amended minutes of October 20, 2015 as presented.
B. Personnel Items:
1. It was recommended to approve the resignation of Stacy Bodsberg, part time Clerical
Tech, and authorize replacement.
C. It was recommended to ratify the check register dated January 15 and 22, 2016 as
presented.
D. It was recommended to approve the ordinary and customary contract with Metro Volleyball
Officials Association and Baser PL Umpire Association.
E. It was recommended to approve a resolution to accept a donation from Lisa and Brian Mills,
in the amount of $50 toward the restoration of the Historic Eagan Town Hall.
F. It was recommended to approve Change Order #4 for the Fire Station Four Remodel project.
G. It was recommended to approve a resolution to accept a donation from Nancy Sweet, in the
amount of $5,000 toward the restoration of the Historic Eagan Town Hall.
City Council Meeting Minutes
February 2, 2016
2 page
H. It was recommended to schedule a public hearing for March 2, 2016 to consider final
assessment of the delinquent nuisance abatement bills and certify them to Dakota County
for collection with property taxes.
I. It was recommended to schedule a public hearing for March 2, 2016 to consider final
assessment of the delinquent utility bills and certify them to Dakota County for collection
with property taxes.
J. It was recommended to approve an On -Sale Liquor and Sunday Liquor License for J and J
Bhakta LLC Doing business as Genghis Grill at 1278 Town Centre Drive.
K. It was recommended to approve a resolution to request County Approval to purchase
Outlot I, Gopher Eagan Industrial Park 2nd Addition, free of use restrictions.
L. It was recommended to authorize the Mayor and City Clerk to execute a Memorandum of
Understanding between the City of Eagan and GLG Properties regarding Outlot I, Gopher
Eagan Industrial Park 2nd Addition.
M. It was recommended to approve an extension to the Final Plat approvals for property
located at 4095 Blackhawk Road.
N. It was recommended to approve a Final Planned Development for an approximately 60,500
s.f. multi -tenant retail building upon Lot 3, Block 1, Central Park Commons.
0. It was recommended to approve an Easement Encroachment Agreement with the Northern
Natural Gas Company for Project 1206 (Central Maintenance Facility Expansion) and
authorize the Mayor and City Clerk to execute all related documents.
P. It was recommended to approve a Clean Water Fund Grant Agreement with the
Metropolitan Council and authorize the Mayor and City Clerk to execute all related
documents.
Q. It was recommended to approve the Joint Powers Agreement with the MN Department of
Transportation (MnDOT) and the Dakota County Transportation Department for Project
1214 (1-35 and Diffley Road Traffic Control Signals) with County right-of-way in the City of
Eagan and authorize the Mayor and City Clerk to execute all related documents.
R. It was recommended to acknowledge the completion of Projects 10-B (Stonehaven 15t
Addition); 11-A (Stonehaven 2nd); 11-E (Stonehaven 3rd); 12-A (Stonehaven 4t"); and 13-E
(Stonehaven 6t" — Street and Utility Improvements) and authorize perpetual City
maintenance subject to warranty provisions.
S. Item was pulled for separate action.
T. It was recommended to acknowledge Eagan as the recipient of the 2015 Tree City USA
Award from the National Arbor Day Foundation, and approve the Arbor Day Resolution
setting Wednesday, May 14 as Arbor Day and May 2016 as Arbor Month in the City of
Eagan.
Councilmember Bakken requested Consent Item S be pulled for separate action. There was discussion
regarding the proposed name change for the Advisory Parks and Recreation Commission. There was
consensus that the new scope of work for the commission is acceptable, but the preference was to keep
the title of the commission as the Advisory Parks & Recreation Commission.
Councilmember Bakken moved, Councilmember Fields seconded the motion to approve a resolution to
amend the duties of the Advisory Parks & Recreation Commission to include public art planning and
selection. Aye:5 Nay:0
City Council Meeting Minutes
February 2, 2016
3 page
PUBLIC HEARINGS
Project 1199, Red Oaks, Woodlands 4t", Verdant Hills & Verdant Acres Street Improvements
Project 1197, Cedar Grove 4t" Street Improvements
Project 1201, Kingswood Ponds Street Improvements
Project 1198, Blackhawk Forest, Centex Vermillion Street Improvements
Project 1200, Diffley Commons Street Improvements
Public Works Director Matthys introduced the items noting as part of Eagan's Street Revitalization
Project, the City evaluates streets within the community throughout their life cycle and implements
appropriate maintenance strategies. Matthys gave a combined staff report and presentation on the
following street improvements: Project 1199, Red Oaks, Woodlands 4t", Verdant Hills & Verdant Acres,
Project 1197, Cedar Grove 4t", Project 1201, Kingswood Ponds, Project 1198, Blackhawk Forest, Centex
Vermillion, Project 1200, Diffley Commons.
Matthys noted Project 1200, Diffley Commons, includes a proposal for a speed limit change from 25
mph to 30 mph on South & North Ruby Court, which would be consistent with other residential streets
in the city.
The Council discussed the street improvements.
Mayor Maguire opened the public hearings on street improvements for Project 1199, Red Oaks,
Woodlands 4t", Verdant Hills & Verdant Acres, Project 1197, Cedar Grove 4t", Project 1201, Kingswood
Ponds, Project 1198, Blackhawk Forest, Centex Vermillion, Project 1200, Diffley Commons.
David Wolfe, 1466 Kingswood Ponds Overlook, addressed the Council regarding street improvements for
Project 1201.
There being no further public comment, Mayor Maguire turned the discussion back to the Council.
Councilmember Tilley moved, Councilmember Fields seconded a motion to close the public hearing and
approve Project 1199, Red Oaks Woodlands 4t" Verdant Acres, Project 1197, Cedar Grove 4t", Project
1201, Kingswood Ponds, Project 1198, Blackhawk Forest Centex Vermillion, Project 1200, Diffley
Commons as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay:
Councilmember Fields moved, Councilmember Hansen seconded a motion to increase the speed limit
from 25 mph to 30 mph on South & North Ruby Court. Aye: 5 Nay: 0
OLD BUSINESS
There were no old business items to be heard.
City Council Meeting Minutes
February 2, 2016
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NEW BUSINESS
Preliminary Subdivision and Variances — Hunter Homes, LLC
City Administrator Osberg introduced the item noting the property was platted in 1981 and contains a
single family home built in 1967. The Council is being asked to consider a preliminary subdivision to
create two lots and a variance upon approximately 1.8 acres located at 4365 Capricorn Court.
City Planner Ridley gave a staff report and provided a site map.
The Council discussed the preliminary subdivision and variances.
Mayor Maguire opened the public comment. There being no further public comment, he turned the
discussion back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Preliminary
Subdivision (Wilderness Run 4t" Addition) to create two lots and a Variance (minimum lot frontage) upon
approximately 1.8 acres located 4365 Capricorn Court, subject to the following conditions: Aye: 5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 2, 1993: Al, B1, C1, C2, E1 and F1.
2. The property shall be platted.
3. The Variance shall expire within one year of recording the plat.
4. The developer shall provide private ingress/egress easement documents for review and
approval by the City Attorney, prior to Final Subdivision approval.
5. This development shall be responsible for a cash park and trails dedication based on the rates in
effect at the time of Final Subdivision for the newly created lot.
6. An individual lot tree preservation plan shall be submitted at the time of Building Permit
application for Lot 2, Block 1.
7. The development shall receive Final Subdivision approval prior to Building Permit issuance.
8. Any damage to the street, concrete curb and gutter, and boulevard shall be restored in a means
acceptable to the City Engineer, at no cost to the city.
9. A cash dedication in lieu of on-site water quality ponding shall be required for this development,
consistent with City policies and City Code §4.34.
10. All erosion/sediment control plans submitted for development and grading permits shall be
prepared by a designer who has received current Minnesota Department of Transportation
(MNDOT) training, or approved equal training as determined by the City Engineer in designing
stormwater pollution prevention plans. Also, all personnel responsible for the installation of
erosion/sediment control devices, and the establishment of vegetation for the development,
shall have received Erosion/Sediment Control Inspector/Installer certification through the
University of Minnesota, or approved equal training as determined by the City Engineer.
Planned Development Amendment — Metro Transit / Metropolitan Council
City Administrator Osberg introduced the item noting the transit station began operation in 2010. The
Council is being asked to consider a planned development amendment to allow an expansion of the
Cedar Grove Transit Station and related site improvements for property located at 4035 Nicols Road.
City Council Meeting Minutes
February 2, 2016
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City Planner Ridley gave a staff report and provided a site map.
The Council discussed the planned development amendment noting the ongoing landscaping issues
since installation occurred. After further discussion it was the consensus of the Council to continue the
item to a future Council meeting.
Councilmember Fields moved, Councilmember Bakken seconded the motion to continue the planned
development amendment to allow expansion of the Cedar Grove Transit Station and related site
improvements for property located at 4035 Nicols Road to the March 15, 2016 City Council meeting.
Aye:5 Nay:O
LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:36 p.m. Aye: 5 Nay: 0
Date
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Mayor