02/09/2016 - Energy and Environment Advisory CommissionENERGY & ENVIRONMENT ADVISORY COMMISSION
Tuesday, February 9, 2016, 7:00 – 9:00 p.m.
Eagan Municipal Center, Council Chambers
Agenda
I. Call to Order and Pledge of Allegiance 7:00 p.m.
II. Adopt Agenda 7:02 p.m.
III. Approval of Minutes of the Regular Meeting on December 8, 2015 & 7:04 p.m.
the Special Meeting Minutes on January 12, 2016
IV. Visitors to be Heard 7:08 p.m.
V. Director Updates 7:10 p.m.
VI. Old Business (None at this time) 7:15 p.m.
VII. New Business 7:16 p.m.
A. Water Conservation Programs – Eric Macbeth
VIII. Communications (None at this time) 7:45 p.m.
IX. Roundtable 7:50 p.m.
A. Work Group Updates
X. Adjournment 8:15 p.m.
The City of Eagan is committed to the policy that all persons have equal access to its programs,
services, activities, facilities, and employment without regard to race, color, creed, religion, national
origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance.
Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in
advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the
aids.
NEXT REGULAR ENERGY & ENVIRONMENT ADVISORY COMMISSION MEETING
TUESDAY, APRIL 12, 2016 7:00 P.M. COUNCIL CHAMBERS
TO: The Energy and Environment Advisory Commission (EEAC)
FROM: Jared Flewellen, Assistant Director of Parks and Recreation
DATE: February 5, 2016
SUBJECT: Energy and Environment Advisory Commission Meeting
February 9, 2016
A meeting of the Energy and Environment Advisory Commission (EEAC) will take place on Tuesday, February
9, 2016 at 7:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Jared
Flewellen at 651-675-5505 or jflewellen@coityofeagan.com or Amy Grannes (651) 675-5322
agrannes@cityofeagan.com if you are unable to attend this meeting.
I. PLEDGE OF ALLEGIANCE AND ROLL CALL
II. ADOPTION OF THE AGENDA
The agenda, as presented or modified, is in order for adoption by the Commission.
III. APPROVAL OF MINUTES
The minutes of the December 8, 2015 regular meeting pending any modifications, are in order for
adoption by the Commission. The minutes of the January 12, 2016 special meeting pending any
modifications, are in order for adoption by the Commission.
IV. VISITORS TO BE HEARD
The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public
meetings to permit visitors to address items of interest that are not addressed on the regular
agenda. Items that will take more than ten minutes or that require specific action can be
scheduled for a future meeting agenda.
V. DIRECTOR’S UPDATES
Assistant Director Jared Flewellen will provide a brief overview of any updates and or happenings
that have occurred over the past month.
VI. OLD BUSINESS
There are no new business items to be discussed at this time.
VII. NEW BUSINESS
Water Resource Manager Eric Macbeth will give a presentation on the City’s current water
conservation programs.
Energy and Environment Advisory Commission Febraury 9, 2016 Page 1
VIII. COMMUNICATIONS
There are no new communication items to be discussed at this time.
IX. ROUNDTABLE
The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests
for future agenda items, or provide informative updates to the Commission pertaining to energy
and environment initiatives.
X. ADJOURNMENT
Energy and Environment Advisory Commission Febraury 9, 2016 Page 2
MINUTES OF THE REGULAR MEETING OF THE
ENERGY AND ENVIRONMENT ADVISORY COMMISSION
Tuesday, December 8, 2015
MINUTES OF MEETING OF DECEMBER 8, 2015
A regular meeting of the Eagan Energy and Environment Advisory Commission (EEAC) was held on
Tuesday, December 8, 2015 at 7:00 p.m. in the City Council Chambers. Those present were Member
Oxley, Member Mirick, Member Dugan, Member Hamlin, Member Craft and Member Friedline.
Member Prabhakar was not present. Special guest speakers present were Crystal Boyd from the
Minnesota DNR and JoAnne Sabin resident and member of the Minnesota Hobby Honeybee
Association. Staff members present were Assistant Director of Parks and Recreation Jared Flewellen,
Director of Public Works Russ Matthys and Administrative Supervisor, Amy Grannes.
APPROVAL OF AGENDA
Member Oxley asked if there were any changes to the agenda. Assistant Director Flewellen stated
there were no changes. Member Mirick moved, Member Friedline seconded, with all present
members voting in favor to adopt the agenda as presented. Aye: 6 Nay: 0
APPROVAL OF MEETING MINUTES
Member Mirick moved, Member Friedline seconded, with all present members voting in favor to
approve the regular minutes of October 13, 2015, as presented. Aye: 6 Nay: 0
VISITORS TO BE HEARD
There were no visitors to be discussed at this time.
DIRECTORS UPDATE
There were no Director updates to be discussed at this time.
OLD BUSINESS
There were no old business items to be discussed at this time.
Energy and Environment Advisory Commission Febraury 9, 2016 Page 3
NEW BUSINESS
Bee and Butterfly Pollinator Project
Crystal Boyd with the Minnesota DNR gave a presentation on the bee and butterfly pollinator project.
Crystal reviewed many topics relating to types of pollinators, bee species, benefits, best practices and
conservation recommendations. Crystal all provided handouts that would be a good reference for
residents and policy makers. After further comments and discussions the presentation concluded.
Bees and Maintaining Bee Hives on City Property
JoAnne Sabin member of the Minnesota Hobby Honey Bee Association, Bee Keeper and resident of
Eagan gave a presentation on bees and maintaining bee hives on City property. JoAnne reviewed many
topics relating to honey bee behavior and biology. JoAnne discussed her experience maintaining bee
hives at Eagan’s Historic Holz Farm. In closing JoAnne gave some recommendations and ideas for more
locations for honey bee hives on City property. After further comments and discussions the
presentation concluded.
Community Solar Garden Subscription
Russ Matthys Director of Public Works gave a presentation regarding the Community Solar Garden
Subscription agreement. Member Friedline moved, Member Craft seconded and after much debate
Member Friedline and Member Craft reconsidered and removed their motion. Member Dugan moved,
Member Hamlin second with all member present voting in favor to postpone their recommendation
until the following items are addressed: Aye: 6 Nay: 0
• Attorney review of proposed Oak Leaf agreement
• Review Met Council’s analysis or basis for selecting the solar garden project with Oak Leaf
• Question Met Council’s proposed 80% ownership vs state statute/PUC permitted 40%
ownership
• Review Oak Leaf experience in northern US communities
• Get a 2nd opinion of the rebate estimate (by DEA or other)
• Review MAC analysis for selecting the solar project @ MSP
Metropolitan Council Water Efficiency Grant Program
Russ Matthys Director of Public Works gave a presentation regarding the water efficiency grant
program. After discussion with the Commission, Member Craft moved, Member Hamlin seconded with
all members present voting in favor of the Action for Consideration item 1 for recommendation to the
City Council: Aye: 6 Nay: 0
1. Recommend participation in the Metropolitan Council’s Water Efficiency Grant Program.
Energy and Environment Advisory Commission Febraury 9, 2016 Page 4
COMMUNICATIONS
There were no communication items to be discussed at this time.
ROUND TABLE
Member Oxley had a brief discussion regarding solar energy their work group to meet next month.
Member Friedline gave a work group update regarding the communication goal. Member Friedline
questioned if the goals and work plan document approved by the City Council on November 17, 2015
can be amended. Assistant Director Jared Flewellen will check into this and get back to the
Commission. After a brief discussion with Commission Members the roundtable concluded.
ADJOURNMENT
After further brief discussion, Member Mirick moved, Member Hamlin seconded with all members
present voting in favor to adjourn the meeting. The meeting was adjourned at 9:14 p.m.
_______________________________________________ ____________________________
Secretary Date
Energy and Environment Advisory Commission Febraury 9, 2016 Page 5
MINUTES OF THE SPECIAL MEETING OF THE
ENERGY AND ENVIRONMENT ADVISORY COMMISSION
Tuesday, January 12, 2016
MINUTES OF MEETING OF JANUARY 12, 2016
A special meeting of the Eagan Energy and Environment Advisory Commission (EEAC) was held on
Tuesday, January 12, 2016 at 7:47 p.m. in the Second Floor Conference Room. Those present were
Member Prabhakar, Member Oxley, Member Mirick, Member Dugan and Member Craft. Member
Hamlin and Member Friedline were not present. Staff members present were Assistant Director of
Parks and Recreation Jared Flewellen and Director of Public Works Russ Matthys.
APPROVAL OF AGENDA
Member Oxley asked if there were any changes to the agenda. Assistant Director Flewellen stated
there were no changes. Member Craft moved, Member Oxley seconded, with all present members
voting in favor to adopt the agenda as presented. Aye: 5 Nay: 0
OLD BUSINESS
Community Solar Gardens Subscription Agreement
Russ Matthys Director of Public Works gave a presentation regarding the Community Solar Garden
Subscription agreement. Member Craft moved, Member Oxley second with all member present voting
in favor of Action for Consideration item 1 for recommendation: Aye: 5 Nay: 0
1. Recommend participation in the Oak Leaf Energy Partners’ Community Solar Garden
Subscription.
COMMUNICATIONS
Assistant Director Jared Flewellen started a discussion on marketing efforts ideas for the new front
loading washer grant. After brief review the Commission came up with some communication ideas
which included adding to the newsletter, creating a flyer to be sent with the utility bills, posting on
social media, posting on the website and approaching big box stores. Assistant Director Flewellen will
discuss these ideas with Utilities and Communications Departments.
Energy and Environment Advisory Commission Febraury 9, 2016 Page 6
ADJOURNMENT
After further brief discussion, Member Craft moved, Member Oxley seconded with all members
present voting in favor to adjourn the meeting. The meeting was adjourned at 8:25 p.m.
_______________________________________________ ____________________________
Secretary Date
Energy and Environment Advisory Commission Febraury 9, 2016 Page 7
AGENDA ITEM: V. Director Updates
TO: Energy and Environment Advisory Commission
PREPARED BY: Jared Flewellen, Assistant Parks & Recreation Director
Discussion Items
• Midwest Renewable Energy Association has confirmed to host a “Solar Power Hour” at the
Home & Leisure Show on March 12 from 11 a.m. – 12 p.m. The Home & Leisure Show is located
the Eagan Civic Arena on March 11 & 12.
• Commissioners whose terms are ending (Peter Dugan, Dustin Mirick, Greg Oxley, Aditya
Prabhakar, and Thomas Craft) must reapply by March 17.
• GreenStep Cities Workshop Series 2015-2016 are available to all commissioners to attend in
person or online. Next workshop date is March 8 at 9 a.m. – 11 a.m.
MEMO
Energy and Environment Advisory Commission Febraury 9, 2016 Page 8