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03/15/2016 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota MARCH 15, 2016 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Tilley. Councilmember Hansen was absent. A regular meeting of the Eagan City Council was held on Tuesday, March 15, 2016 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Tilley. Councilmember Hansen was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Finance Director Pepper, Acting Parks & Recreation Director Flewellen, Director of Community Development Hohenstein, Director of Public Works Matthys, Police Chief McDonald, Fire Chief Scott, and Executive Assistant Stevenson. AGENDA City Administrator Osberg stated there is no change on the Agenda, but wanted to draw attention to the more complete documents as it relates to Consent Agenda Item S. It was noticed earlier today the attachments only included half of the pages. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentation to be heard. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent agenda: Aye:4 Nay:0 A. It was recommended to approve the minutes of March 2, 2016 regular City Council meeting and March 8, 2016 Special City Council meeting as presented. B. Personnel Items: 1. It was recommended to designate the Cities of Woodbury and Apple Valley as Comparable Cities. 2. It was recommended to authorize the hiring of Mary Greenwell, Fitness Instructor and Nicole Kiecker, Paid on Call Fire Fighter. 3. It was recommended to approve the hiring of a Parks Maintenance Worker, to be named. 4. It was recommended to approve the hiring of a Code Enforcement/Property Maintenance Specialist, to be named. 5. It was recommended to approve the hiring of a Parks and Recreation Director, to be named. 6. It was recommended to authorize termination of Todd Johnson, Eagan Community Center Custodian, and authorize replacement of the vacancy created. City Council Meeting Minutes March 15, 2016 2 page C. It was recommended to ratify the check register dated February 26, and March 4, 2016 as presented. D. It was recommended to approve the ordinary and customary contracts with Premier Latino Events, LLC, St Croix Harley-Davidson, Inc., Ritchie Bros. Auctioneers (America) Inc., Andrew Walesch Big Band, BluPrint, and Boogie Wonderland. E. It was recommended to award a construction contract for the construction of the new Fire Station One Contract 16-05. F. It was recommended to approve a resolution authorizing issuance and sale of approximately $8,390,000 General Obligation Capital Improvement Plan Bonds, Series 2016A, on April 5, 2016. G. Item was removed. H. It was recommended to approve extension of Preliminary Subdivision — Willow Ridge. I. It was recommended to approve a Final Planned Development of approximately 8.3 acres to construct two office/warehouse buildings, totaling approximately 225,700 square feet located at 2900 & 2950 Ames Crossing Road. J. It was recommended to approve a Joint Powers Agreement for an expanded Countywide broadband system. K. It was recommended to approve a resolution to accept a donation from Steven Godes, in the amount of $25 toward the restoration of the Historic Eagan Town Hall. L. It was recommended to approve a temporary on -sale liquor license for the Twin Cities Good Time Softball League's North Star Classic on May 28-29, 2016 at 980 Northview Park Road. M. It was recommended to approve Project 1220, Diffley Road (CSAH 30)/Blackhawk Road, Diffley Road (CSAH/30)/Johnny Cake Ridge Road & Pilot Knob Road (CSAH 31)/Corporate Center Drive traffic signal revisions. N. It was recommended to receive bids for City Contract 16-04 (Central Maintenance Facility Renovations) and award the contract to Ebert Construction, Inc., for the Base Bid and Alternate No. 1 in the amount of $6,141,727.00, and authorize the Mayor and City Clerk to execute all related documents. 0. It was recommended to receive the bids for Contract 16-14 (Central Maintenance Campus — Salt Storage Building), award the contract to A & B Construction for the bid amount of $209,371.00, and authorize the Mayor and City Clerk to execute all related documents. P. It was recommended to receive the bids for Contract 16-15 (Central Maintenance Campus — Covered Storage Bins), award the contract to Greystone Construction for the bid amount of $234,900.00, and authorize the Mayor and City Clerk to execute all related documents. Q. It was recommended to approve a parking license agreement with Oak Hills Church and authorize the Mayor and City Clerk to execute all related documents. R. It was recommended to schedule a Special City Council meeting for 6:30 p.m. on Monday, May 23, 2016 in the Council Chambers to consider the MVZ development application. S. It was recommended to approve IRU's (Indefeasable Right of Use) Agreements between the City of Eagan and Dakota County to use Fiber Optic Cable and Conduit, approve a Joint Powers Agreement with Dakota County to extend fiber along Johnny Cake Ridge Road. T. It was recommended to approve a resolution granting Comcast of Minnesota, Inc. (Comcast) a franchise term extension to December 31, 2016. U. It was recommended to approve a resolution and event partnership donation agreement from Blue Cross & Blue Shield of Minnesota to accept cash donation to support the Eagan Market Fest Veggie Bucks Program and direct the Mayor and City Clerk to sign the appropriate documents. City Council Meeting Minutes March 15, 2016 3 page There were no public hearings to be heard. PUBLIC HEARINGS OLD BUSINESS Planned Development Amendment — Metro Transit / Metropolitan Council City Administrator Osberg introduced the item noting the Council is being asked to continue action regarding a Planned Development Amendment to allow an expansion of the Cedar Grove Transit Station and related site improvements for property located at 4035 Nicols Road until the next City Council meeting on April 5, 2016. Osberg noted City staff reached out to both the MVTA and the Metropolitan Council staff; however, the first opportunity to meet on site with MVTA staff was Friday, March 11. City staff is also expecting a memo from the Metropolitan Council for inclusion in the next City Council packet. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded a motion to continue action until the next regularly scheduled City Council meeting on April 5, 2016, regarding a Planned Development Amendment to allow an expansion of the Cedar Grove Transit Station and related site improvements for property located at 4035 Nicols Road. Aye: 4 Nay: 0 NEW BUSINESS Receive Application for Minnesota Investment Fun Allocation for Corvida Medical and Schedule a Public Hearing for its Consideration City Administrator Osberg introduced the item noting Council is being asked to receive a Minnesota Investment Fund application from Corvida Medical for its new location in the City of Eagan at 3660 Dodd Road, and to schedule a public hearing for April 5, 2016. Community Development Director Hohenstein provided additional information. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to receive a Minnesota Investment Fund application from Corvida Medical for its new location in the City of Eagan at 3660 Dodd Road and schedule a Public Hearing in that regard on April 5, 2016. Aye: 4 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. City Council Meeting Minutes March 15, 2016 4 page ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire invited folks to the State of the City on Thursday, March 17 at Eagan City Hall in the Council Chambers. The meet and greet will begin at 7:30 a.m. followed by the Address at 7:50 a.m. For those unable to attend in person, the address will be carried live on Eagan -TV channel 16 and via Webstream. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Fields moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:21 p.m. Aye: 4 Nay: 0 Date Mayor 1 _../' 'J