Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
05/17/2016 - City Council Regular
AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING MAY 17, 2016 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. APPROVE Change Order #1 for Project 16-05 Fire Station One F. APPROVE Amendment to Contractual Snow & Ice Control Services Agreement G. APPROVE Exempt Permit for the YMCA of the Greater Twin Cities to hold a raffle on July 10, 2016 at 1360 Civic Center Drive H. APPROVE Shows License, Off -Site Gambling Permit and Temporary On -Sale Liquor License for the July 4th Funfest and waive the license, permit and rental fees I. ADOPT a Resolution accepting a donation to the Eagan Police Department from an Eagan citizen J. CANCEL Special City Council Meeting on Monday, May 23, 2016 at 6:30 p.m. K. APPROVE A Resolution and Partnership Agreement to Accept Donation for 2016 Eagan Market Fest from New Horizon Academy V. PUBLIC HEARINGS A. VACATE Public Drainage & Utility Easements, Lot 19, Block 5, Hilltop Estates B. VACATE Public Drainage & Utility Easements, Lot 1, Block 1, Sibley Terminal Industrial Park and APPROVE Final Plat of Sibley Terminal Industrial Park Second Addition C. VACATE Public Sidewalk, Trailway and Snow Storage Easement (Document Number 692806), Outlot A CityVue Addition VL OLD BUSINESS VII. NEW BUSINESS A. PLANNED DEVELOPMENT AMENDMENT AND FINAL PLAT—CityVue Commons 2nd Addition / CityVue Apartments - A Planned Development Amendment to allow a 5 story apartment building and a Final Plat located on Outlot A, CityVue Commons B. PLANNED DEVELOPMENT AMENDMENT AND FINAL PLAT—CityVue Commons 3rd Addition /CityVue Medical Building - A Planned Development Amendment to allow a medical office and Final Plat located on Outlot B, CityVue Commons VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT 4b� City of Eagan demo TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: MAY 13, 2016 SUBJECT: AGENDA INFORMATION FOR MAY 17, 2016 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the May 17, 2016 City Council agenda, the following items are in order for consideration. Agenda Information Memo May 17, 2016 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of April 26, 2016 Special City Council meeting and May 3, 2016 regular City Council meeting as presented or modified. Attachments: (2) CA -1 April 26, 2016 Minutes CA -2 May 3, 2016 Minutes MINUTES SPECIAL CITY COUNCIL MEETING APRIL 26, 2015 6:00 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Councilmembers Fields, Bakken, Hansen and Tilley City staff present: City Administrator Osberg and Assistant City Administrator Miller ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 5 Nay: 0 VISITORS TO BE HEARD There were no visitors to be heard. INTERVIEW PARKS AND RECREATION DIRECTOR INTERVIEWS The City Council interviewed two applicants for the position of Community Development Director: Dave Olson and Jill Hutmacher. Upon completion of the two, 30 -minute interviews, there was unanimous City Council consensus to offer the Director of Community Development position to Jill Hutmacher with formal action to name the candidate at the May 3, 2016 City Council meeting. Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:30 p.m. Aye:5 Nay:0 Date Mayor Clerk MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota MAY 3, 2016 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, May 3, 2016 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Finance Director Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Director of Parks and Recreation Pimental, Assistant Parks and Recreation Director Flewellen, Police Chief McDonald, City Attorney Dougherty, and City Clerk Scipioni. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION Parks and Recreation Director Pimental along with Recreation Program Manager Nowariak recognized Norm Peterson, Sharon Boeckman, Linda Klein and the Eagan Garden Club for their volunteer hours at Holz Farm. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of April 19, 2016 regular City Council meeting as presented. B. Personnel Items: 1. It was recommended to accept the resignation of Jon Hohenstein, Community Development Director. 2. It was recommended to authorize the hiring of Jill Hutmacher for the position of Community Development Director. 3. It was recommended to approve the hiring of Eric Edwardson, Finance Intern. 4. It was recommended to approve the changes to the Health Care Savings Plan. C. It was recommended to ratify the check register dated April 8 and April 15, 2016 as presented. D. It was recommended to approve the ordinary and customary contracts with US Bank, Minnesota Native Landscapes, Inc., Metropolitan Library Service Agency, Minnesota Valley Photography Club, Bollywood Dance Scene & DJ, The Upper Mississippi River Cajun Band, Hunger Solutions Minnesota. City Council Meeting Minutes May 3, 2016 2 page E. It was recommended to approve Change Order No. 3 to Contract No. 15-10, Old Town Hall Repairs and Renovation and authorize the Mayor and City Clerk to execute all related documents. F. It was recommended to approve action to not waive the monetary limits on municipal for liability. G. It was recommended to adopt a resolution approving a Premise Permit for the Eagan High School Football Booster Club to conduct lawful gambling at Fiesta Cancun Mexican Grill & Bar, 4250 Lexington Avenue Suite 111. H. It was recommended to adopt a resolution approving an Exempt Permit for the Minnesota Farm Bureau Federation to conduct a raffle on September 15, 2016 at 3080 Eagandale Place. I. It was recommended to direct preparation of an ordinance amendment to City Code Chapter 9 regarding impounding and removing vehicles. J. It was recommended to direct preparation of an ordinance amendment to City Code Chapter 5 regarding on -sale alcohol license setback requirements. K. It was recommended to approve a Show License for Herpetorama, Inc. doing business as Repticon at the Eagan Community Center on May 14 and May 15, 2016 and September 17 and 18, 2016. L. It was recommended to approve the Purchase Agreement with GLG Properties ("Gertens") for the sale of Outlot I, Gopher Industrial Park 2nd Addition and to direct the Advisory Planning Commission to review the conveyance as to compliance with the City's Comprehensive Plan. M. It was recommended to Proclaim May 15 through May 21, 2016, as Public Works Week and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to Proclaim June 2016 as Eagan Lakes Appreciation Month and authorize the Mayor and City Clerk to execute all related documents. 0. It was recommended to receive the bids for Contract 16-12 (2016 City-wide Sewer Lining — Sanitary Sewer Improvements), award the contract to Insituform Technologices USA, Inc. for the Base Bid in the amount of $164,457.50 and authorize the Mayor and City Clerk to execute all related documents. P. It was recommended to acknowledge the completion of Project 12-F (Eagan Car Club — Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. Q. It was recommended to acknowledge the completion of Project 14-1 (CityVue Commons — Utility Improvements) and authorize perpetual City maintenance subject to warranty provisions. R. It was recommended to receive the quote for Contract 16-19 (Central Maintenance Facility Campus — Brine Production. System) and award a contract to Cargil, Inc., in the amount of $55,800.00, and authorize the Mayor and City Clerk to execute all related documents. S. It was recommended to receive a petition to vacate public drainage and utility easements on Lot 1, Block 1, Tesseract 2nd Addition and schedule a public hearing to be held on June 7, 2016. T. It was recommended to reschedule a public hearing to May 17, 2016, to consider the vacation of public drainage and utility easements on Lot 19, Block 5, Hilltop Estates. U. It was recommended to reschedule a public hearing to May 17, 2016, to consider the vacation of public drainage and utility easements on Lots 3 & 4, Block 1, Sibley Terminal Industrial Park. City Council Meeting Minutes May 3, 2016 3 page V. It was recommended to defer the City's Metropolitan City Entitlement Status for federal fiscal years 2017 through 2019 and authorize participation in the Dakota County Urban County designation for CDBG, HOME and ESG funding. W. It was recommended to direct staff to initiate a Comprehensive Guide Plan Amendment to" change the Land Use designation of Outlot I, Gopher Eagan Industrial Park 2nd Addition from Park to Limited Industrial, a Rezoning to change the zoning of Outlot I, Gopher Eagan Industrial Park 2nd Addition from Park to Limited Industrial, and preparation of an ordinance amendment to City Code Chapter 11 regarding composting in the Limited Industrial Zoning District. X. It was recommended to adopt a resolution authorizing acceptance of an $18,000 donation in the form of bicycles from Thomson Reuters. Y. It was recommended to approve a resolution and partnership agreements to accept cash donations for the following organizations, to authorize the necessary budget adjustments and direct the Mayor and City Clerk to sign the appropriate documents. Z. It was recommended to authorize a variance to the Construction Activity Noise Regulations (City Code Sec. 10.37) to exempt Citywide daily maintenance/management and Central Maintenance Facility renovation activities between 6:30 a.m. and 7:00 a.m., Monday through Friday, from Monday, May 2, 2016, to Monday, September 5, 2016, for City maintenance personnel and Central Maintenance Facility renovation (Contract 16-04) contractors. APPOINTMENT OF ADVISORY COMMISSION MEMBERS Assistant City Administrator Miller introduced the item, noting there were 23 applicants this year; interviews were held with the City Council on April 12, 2016. Councilmember Bakken suggested beginning with the Airport Relations Commission, and continuing with the Energy and Environment Advisory Commission, Advisory Planning Commission and the Parks and Recreation Advisory Commission. He noted because of the number of candidates versus the number of openings, we have found ourselves in situations with the last commission where we are unable to fill all the openings. The Council agreed to begin with the Airport Relations Commission, and continuing with the Energy and Environment Advisory Commission, Advisory Planning Commission, and Advisory Parks and Recreation Commission. The City Council voted via individual ballots on their 2016 advisory commission appointments. The following were approved by unanimous consent by the City Council: Airport Relations Commission 1. Jeff Spartz 2. Carol Whisnant 3. Philippe Girard 4. Julie Lambert (1- year alternate) Energy and Environment Advisory Commission 1. Aditya Prabhakar 2. Peter Dugan 3. Greg Oxley City Council Meeting Minutes May 3, 2016 4 page 4. Stacy Fleenor 5. Jerry Pottorff 6. W. Dustin Merrick (1 -year alternate) Advisory Planning Commission 1. Dan Sagstetter 2. Dan Piper 3. Benjamin Weimert 4. Kim Heckmann (1 -year alternate) Advisory Parks and Recreation Commission 1. Mike Palmer 2. Aileen Hough 3. Linda Klein (1 -year alternate) Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the appointments to the advisory commissions with terms beginning in May 2016. Aye: 5 Nay: 0 There were no public hearings to be heard. PUBLIC HEARINGS OLD BUSINESS There were no old business items to be heard. NEW BUSINESS Conditional Use Permit — Burgers and Bottles City Administrator Osberg introduced the item noting the Council is be asked to approve a Conditional Use Permit to allow on -sale liquor in conjunction with a full service restaurant located at 1278 Lone Oak Road. City Planner Ridley gave a staff report and provided a site map. Mayor Maguire opened the public comment, there being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve a Conditional Use Permit to allow on -sale liquor in conjunction with a full service restaurant located at 1278 Lone Oak Road, subject to the following condition: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. City Council Meeting Minutes May 3, 2016 5 page Mayor Maguire stated his concern regarding parking. There was Council consensus to direct staff to reach out to the property manager and restaurant owner suggesting employees park in the rear of the strip center. Conditional Use Permit — Safety-Kleen City Administrator Osberg introduced the item noting the property was initially developed in 1964. The property is zoned 1-1, Limited Industrial, in which outdoor storage requires a conditional use permit. City Planner Ridley gave a staff report and provided a site map. Mayor Maguire opened the public comment, there being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Conditional Use Permit to allow outdoor storage of commercial trucks, trailers and other vehicles, roll -off containers, and other heavy duty equipment and materials upon property located at 3227 Terminal Drive, subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded with the Dakota County Recorder's office within 60 days of approval by the City Council, with the following exhibit: • Site Plan dated 03/29/16 2. The property shall be replatted as a single lot. 3. Outdoor storage of commercial trucks and equipment shall be permitted in the numbers and locations as delineated on the Site Plan dated 03/29/16. 4. Building address numbers shall be reviewed for consistency with the standards in Section 2.78 of City Code, and new address number signs installed if necessary to achieve compliance. 5. Site Lighting Plan shall be provided to city staff for review prior to release of the Conditional Use Permit for recording. 6. The applicant shall install landscape screening along the front of the property, and provide a Landscape Plan for staff review prior to release of the Conditional Use Permit for recording. 7. The owner shall maintain all paved surfaces in good condition. 8. The applicant shall obtain a Grading Permit from the City prior to constructing the proposed parking lot expansion. 9. Detailed plans for this grading work shall be prepared and signed by a registered professional engineer. 10. This development shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and Volume Control on the site's new and fully -reconstructed impervious surface area. 11. Prior to proceeding with land disturbing activity, the property owner shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the inspection and maintenance required to occur to ensure proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 12. A Stormwater Management System Performance Guarantee shall be provided for this project, based on 2016 Fee Schedule Rates for total land disturbance. Before the city returns any Stormwater-related Performance Guarantee Fees for this project, the applicant shall provide the City Engineer with as -built plans and engineer's certification that demonstrate that all City Council Meeting Minutes May 3, 2016 6 page constructed stormwater conveyance structures and stormwater management facilities (pre- treatment, filtration practices, etc.) conform to design and/or construction plans, as approved by the City. Conditional Use Permit — Meadow View Industrial Center II (Stericycle) City Administrator Osberg introduced the item noting Stericyle is a new business relocating from St. Paul to Eagan. The Council is being asked to approve a Conditional Use Permit to allow outdoor storage of 15 semi -trailers and 8 straight trucks and a 30' Variance to the required 50' setback for outdoor storage across a street from property guided for residential use located at 1670 Meadow View Road. City Planner Ridley gave a staff report and provided a site map. Eric Simmer, Interstate Development, was available for questions. Mayor Maguire opened the public comment, there being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Conditional Use Permit to allow outdoor storage of 15 semi -trailers and 8 straight trucks upon property located at 1670 Meadow View Road, subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded with the Dakota County Recorder's office within 60 days of approval by the City Council, with the following exhibits: • Site Plan dated 3/29/16 • Landscape Plan (with date as revised per conditions) 2. If it is discovered that parking on the site is not met by the current number of stalls, the applicant must construct the required proof of parking and submit an application to amend this CUP to reflect the reduction in the number of outside storage items. 3. Building address numbers shall be reviewed for consistency with the standards in Section 2.78 of City Code, and new address number signs installed if necessary to achieve compliance. 4. The owner shall maintain all paved surfaces in good condition. 5. The owner shall submit a revised Landscape Plan with corrected plant specifications, greater opacity and height of plantings east of the storage area, and irrigation to be provided. 6. Concrete curb and gutter shall be installed on the south, east and north sides of the parking lot pavement by June 1, 2021. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a 30' Variance to the required 50' setback for outdoor storage across a street from property guided for residential use located at 1670 Meadow View Road, subject to the following conditions: Aye: 5 Nay: 0 1. The owner shall maintain all paved surfaces in good condition. 2. The owner shall submit a revised Landscape Plan with corrected plant specifications, greater opacity and height of plantings east of the storage area, and irrigation to be provided. 3. Concrete curb and gutter shall be installed on the south, east and north sides of the parking lot pavement by June 1, 2021. City Council Meeting Minutes May 3, 2016 7 page LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Fields noted Public Works week begins on May 15 and suggested Councilmembers wear their Public Works safety vests at the May 17th Council meeting. Councilmember Hansen noted due to the results of the Metro Cities elections, he is looking forward to the opportunity to carry on the Regional Leadership tradition that Mayor Maguire and Mr. Osberg have established when he assumes the position of Vice President of Metro Cities on July 1st PUBLIC WORKS DIRECTOR Public Works Director Matthys noted the Eagan team lost a valuable member this past weekend, Kerry Stang, a long time utility employee passed away at the age of 43. A memorial gathering celebrating Kerry's life will be held tomorrow in St. Cloud from 4-8 p.m. at the Benson Funeral Home. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Fields moved, Councilmember Bakken seconded a motion to adjourn the meeting at 7:25 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk Agenda Information Memo May 17, 2016 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items ITEM 1 Action To Be Considered: Authorize reclassification of Paul Winkels from a full-time E-TV Videographer/Editor to part-time Videographer/Editor, and authorize replacement of the full-time E-TV Videographer/Editor. Facts: Paul Winkels, an excellent videographer and editor for E-TV for the last 4.5 years is departing for a new specialized graphics position in Coon Rapids. His last day, full-time, is May 19, 2016. With a busy summer and fall video season, staff seeks authorization to replace the full-time position. To assist with occasional projects as needed, and as he is available, Paul will be reclassified to a part-time Videographer/Editor. ITEM 2 Action To Be Considered: Authorize the hiring of Katie White, Clerical Technician in the Fire Department. Facts: Council previously approved hiring for this position on February 16, 2016. ITEM 3 Action To Be Considered: Authorize the reclassification of Thomas C. Schellinger from Fire Inspector to full-time Fire Captain. Facts: No Change in classification level. Part of realignment to better serve the needs of the department. ITEM 4 Action To Be Considererd: Authorize the hiring of the following seasonal employees: Name Position Thomas Rishel Utilities Intern Ellen Scheffler Utilities Intern Andy Kopang Parks & Recreation Seasonal Josh Beirmeir Parks & Recreation Seasonal Daniel Erdmann Landscape Crew Laborer Dave Jungers Park Laborer Robert Rausch Park Laborer Brady Weldon Ballfield Attendant Ronald Loesch Park Laborer Katelyn Borash Park Laborer Jeff O’Donnell Park Laborer Kevin Sturgeleski Tree Inspector Coleman Mohrbacher Landscape Crew Laborer Parker Wisniewski Parks & Recreation Seasonal Morgan Nafziger Park Attendant Marcus Honcharenko Landscape Crew Laborer Ben Kosel Landscape Crew Laborer Jacob Ruhland Ballfield Attendant Liban Salad Park Laborer Ryan Ossell Park Laborer Connor Kalb Park Laborer Jacob Stine Parks & Recreation Seasonal Jeremy Stalcar Engineering Intern Jameson Nedved Park Laborer James Thielen Forestry Technician Ben Mugge Landscape Crew Laborer Thomas Huss Forestry Technician Marissa Thalen Water Resources Intern Dan Grounds FT Overnight Custodian Chris Russell Engineering Intern Justin Schoenecker Park Laborer Noah Simpson Park Attendant Ben St. Martin Park Laborer Matthew Mills Park Laborer Zach Speikers Park Laborer Peter Galatowitsch Ballfield Attendant Katie Haus Parks & Recreation Seasonal Walt Richard Parks & Recreation Seasonal Sara Garcia Parks & Recreation Seasonal Jocelyn Winter Parks & Recreation Seasonal Michelle Collette Parks & Recreation Seasonal Nick Schuetz Parks & Recreation Seasonal Hugh Peterson Park Laborer David Morse Landscape Crew Laborer Richard Kamrud Park Laborer Chad Czaplewski Ballfield Attendant Matt Smith Ballfield Attendant Connor Simmons Landscape Crew Laborer Hanna Olson Parks & Recreation Seasonal Abigail Anderson Parks & Recreation Seasonal Matthew Wangler Parks & Recreation Seasonal Same Goetz Parks & Recreation Seasonal Timmy Hofmann Parks & Recreation Seasonal Lindsey Honkanen Parks & Recreation Seasonal Alexandra Filipovich Parks & Recreation Seasonal Nick Mudd Parks & Recreation Seasonal Jeremy Lutz Parks & Recreation Seasonal Claire Riesgraf Parks & Recreation Seasonal Lauren Wangler Parks & Recreation Seasonal William Barber Parks & Recreation Seasonal Tom Clark Parks & Recreation Seasonal Abby Gohl Parks & Recreation Seasonal Emma Richard Parks & Recreation Seasonal Clara Richard Parks & Recreation Seasonal Becca Strauss Parks & Recreation Seasonal Nicholas Smallidge Parks & Recreation Seasonal Ryan Mott Parks & Recreation Seasonal Jenna Casura Parks & Recreation Seasonal Jordin Wollin Parks & Recreation Seasonal Kayla Ryan Parks & Recreation Seasonal Molly Pavek Parks & Recreation Seasonal Sara O’Halloran Parks & Recreation Seasonal Greta Kugler Parks & Recreation Seasonal Ryan Pagois Parks & Recreation Seasonal Annalise Kilgore Parks & Recreation Seasonal Mariah Savage Parks & Recreation Seasonal Haleigh Simon Parks & Recreation Seasonal Virginia Fritz Parks & Recreation Seasonal Kendall Peterson Parks & Recreation Seasonal Joey Krech Parks & Recreation Seasonal Maria Woehler Parks & Recreation Seasonal Kate Peterson Parks & Recreation Seasonal Baily Schultz Parks & Recreation Seasonal Grant Taylor Park Laborer Eric Edwardson Accounting Intern Amy Patnode Planning Intern Kyle Hoffman Landscape Crew Laborer JoAnn Kemper Landscape Crew Laborer Aiden Andrusko Ballfield Attendant Michael Klein Park Laborer Agenda Information Memo May 17, 2016 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check register dated April 22 and 29, 2016 as presented. Attachments: (2) CC -1 Check register dated April 22, 2016 CC -2 Check register dated April 29, 2016 Agenda Information Memo May 17, 2016, Eagan City Council Meeting [0]►M4►1i_Ccl4 01L711 D. Approve Contracts Action To Be Considered: To approve the ordinary and customary contracts listed below. Facts: ➢ The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and City Clerk. Contracts to be approved: ➢ Contract with MNSPECT, LLC, for contract building inspection services ➢ Independent Contractor Agreements for the Eagan Community Supported Art Project with the following: o Tami Phillippi o Jerri Neddermeyer o Terri DiNella o Mary Lewis o Caitlin Dowling o Stacy Mellenbruch Entertainment Contract with Nancy Carlson for a speaking appearance at the Eagan Art Festival ➢ Service Contract Addendum with Marco Technologies LLC for copier maintenance Attachments: (0) The contracts are available from the City Clerk's Office. Agenda Information Memo May 17, 2016, Eagan City Council Meeting CONSENT AGENDA E. Approve Change Order #1 for Project 16-05 Fire Station One Action To Be Considered: Approve Change Order #1 for Project 16-05 Fire Station One Facts: ➢ At the March 15, 2016 City Council Meeting a contract was awarded to Terra General Contractors for project 16-05 for of Fire Station One at 4200 Blackhawk Road. ➢ Since the construction started there have been several changes to the contract needed to continue to the project and meet the February 2016 deadline. ➢ Attached is Change Order #1 and descriptions from CNH Architects. ➢ The cost of these changes will betaken out of the project contingency fund. Attachments: (1) CE -1 Cover Letter from CNH Architects Change Order #1 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433 MEMORANDUM: PROJECT: Eagan Fire Station #1 CNH NO: 15046 DATE: May 11, 2016 TO: City of Eagan - Mayor and City Council SUBJECT: Change Order #01 Review The following is a summary of the items being submitted as Change Order #01 for the Eagan Fire Station #1 project. Background: row The construction on Fire Station #1 has begun with the site grading and excess soil removed from site. Footings and foundations installation has begun on the east side of the building and walls will follow shortly. After completion of the construction documents and bidding of the work, two items were brought to our attention that would benefit the firefighter operations or the overall project. Description of Changes: The changes that are incorporated in the attached Change Order #01 are the following: A. Training Area OH Door Access: This item includes revising the back sections of Apparatus Bays 4 & 5 to allow for firefighter training activities including vehicle extraction training. This change includes relocating the main water service and south firefighter entrance door to make room for an OH door to allow delivery and removal of the vehicle to be used in the extraction training as well as other training props. B. Stormwater Infiltration Upgrades: This item is for the addition of two infiltration ponds and additional stormwater piping to provide stormwater infiltration on the fire station portion of the site. While the developer of the Senior Housing site was responsible to provide all stormwater requirements for the fire station, they provided the total site's infiltration requirements solely within the property lines of the Senior Housing. It was determined by staff that the infiltration provided would not qualify for this portion of the property and therefore additional ponding was required on the fire station portion of the property. This decision wasn't determined until after bidding of the project so wasn't included in the original civil engineering design. P:\PROJECTS\2015\15046\5 - CONSTRUCTION ADMIMCHANGE ORDERS & PAY APPS\CHANGE ORDER #01 RECOMMENDATION TO COUNCIL.DOCX Pricing: The following are the itemized pricing for each Proposal Request item included in this Change Order. All prices have been reviewed by CNH Architects and our consultant team and have been determined to be within appropriate unit costs for the work proposed. A. Training Area OH Door Access: a. PR #01 —Install OH door, lintel, relocate water service, lower footings and associated revisions $27,897.00 B. Stormwater Infiltration Upgrades: a. PR #02 — Add two infiltration ponds, remove additional excess soil, add stormwater piping to ponds and associated manholes $61,816.40 New Contract Total Total Add $89,713.40 $4,685,553.40 Project Hard Cost Including Contingency $4,835,660.00 Contingency Balance $239,820.00 Conclusion - The items in the Change Order represent recommended functional training upgrades and improved stormwater treatment to best serve the firefighters as well as minimize stormwater impacts of this development. As noted above CNH Architects, our team, and staff have reviewed the pricing shown above and are comfortable as being appropriate for the work involved. CNH Architects recommends approval of this Change Order as in the best interest of staff operations and environmental stewardship. Respectfully Submitted, 61� Quinn S. Hutson, AIA, LEED AP Principal CNH Architects, Inc. PAPROIECTS\2015\1.5046\5 -CONSTRUCTION ADMIMCHANGE ORDERS & PAY APPS\CHANGE ORDER #01 RECOMMENDATION TO COUNCIL.DOCX Agenda Information Memo May 17, 2016 Eagan City Council Meeting CONSENT AGENDA F. Approve Renewal For Contractual Street Plowing Agreement Action To Be Considered: Approve a renewal Agreement for Snow Removal Services on Certain Public Streets with Birch Lawn Maintenance for the 2016-2017 winter snow and ice season and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ On October 6, 2014, the City Council approved an agreement with Birch Lawn Service for the 2014-2015 plowing season. ➢ The agreement was renewed for the 2015-2016 snow season with an amended letter dated April 28, 2015. ➢ This amended letter was approved by the City Council on May 5, 2015. Birch Lawn Maintenance provided excellent service during the 2014-2015 and 2015-2016 plowing seasons. ➢ The 2015-2016 agreement is renewable for a third year, if mutually desirable. ➢ The 2016-2017 agreement would continue to honor the same pricing and perimeters as agreed to for the 2015-2016 snow season: o Quantity of equipment to a minimum of four (4) pieces o Agreement would be in effect from November 1, 2016 to April 15, 2017 inclusive o Hourly rate to $75.00 per hour per truck o The required financial guaranty is $2,500 ➢ The renewal agreement has been reviewed by City Staff and found to be in order for favorable Council action. Attachments (0) Agenda Information Memo May 17, 2016, Eagan City Council Meeting CONSENT AGENDA G. Approve Exempt Permit for the YMCA of the Greater Twin Cities to hold a raffle on July 10, 2016 at 1360 Civic Center Drive Action To Be Considered: To adopt a resolution approving an Exempt Permit for the YMCA of the Greater Twin Cities to conduct a raffle on July 10, 2016 at Cascade Bay, 1360 Civic Center Drive. Facts: ➢ The YMCA of the Greater Twin Cities has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements for the application have been met and staff deems it in order for approval. Attachments: (1) CG -1 Resolution RESOLUTION NO. _ CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT YMCA OF THE GREATER TWIN CITIES WHERAS, the YMCA of the Greater Twin Cities has applied for an Exempt Permit to conduct a raffle on July 10, 2016; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for the YMCA of the Greater Twin Cities to conduct a raffle on July 10, 2016 at 1360 Civic Center Drive. Motion by: Seconded by: Those in favor: Those against: Date: May 17, 2016 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 17th day of May, 2016. City Clerk Agenda Information Memo May 17, 2016, Eagan City Council Meeting CONSENT AGENDA H. Approve Shows License, Off -Site Gambling Permit and Temporary On -Sale Liquor License for the July 4th Funfest and waive the license, permit and rental fees. Actions To Be Considered: 1) Approve a Shows License for the Eagan Funfest Committee and a Temporary On - Sale Liquor License and Off -Site Gambling Permit for the Eagan Lions for the July 4th Funfest. 2) Waive the fees for the Shows License, Temporary On -Sale Liquor License, Special Event Permit, Eagan Community Center rentals and outdoor park area rentals. Facts: ➢ The July 4th Funfest Committee has applied for a Shows License to hold the annual Funfest which features the parade, carnival, street dance, food booths, fireworks and events to be held July 2, 3 and 4 at the Central Park Festival Grounds. ➢ The Eagan Lions Club has applied for a Temporary On -Sale Liquor License for the Fourth of July Celebration, July 2, 3 and 4, 2016. The application form has been submitted and deemed in order by staff. Approval is contingent upon the following conditions: o The Eagan Lions Club must provide a certificate of liquor liability insurance. o The licensee shall provide paid or volunteer private security to monitor the licensed area and the licensee shall be subject to any order by the Eagan Police Chief as to required security measures and personnel, including the required security personnel numbers, permitted or required entrances and exits from the designated area, as a condition of the license. o The licensee shall designate an on-site manager of the licensed area who shall be within the licensed designated area at all times during the hours of sale. The on-site manager shall complete training in alcohol beverage service and shall train any server and security personnel of the same. ➢ The Eagan Lions Club has also applied for an off-site gambling permit to conduct bingo on July 4, 2016. After review, staff found no reason to deny the permit. Final approval is granted by the Gambling Control Board. ➢ The July 4th Funfest Committee has applied for a Special Event Permit for the annual parade to be held on Yankee Doodle Road and Central Parkway. The Special Event Permit is issued administratively, but the associated permit fees may only be waived by Council. ➢ Total fees requested to be waived include the following: o Shows License Fee: $25 o Temporary On -Sale Liquor License Fee: $150 o Special Event Permit Fees (for staff time related to the parade): $19,037.24 o Eagan Community Center Rental Fees: $1,900 o Outdoor Park Area Rental Fees: $3,905 Attachments: (2) CH -1 Letter from the Lions CH -2 Resolution Dear Eagan City Council: The Eagan Lions are requesting that he $150,00 fee for the liquor license we need for the July 4th, 2016 celebration be waved. We appreciate that the city council has provided this in the past. We thank you for your time and consideration of this request. Thank youl VlOenktTracy Braaten Eagan Lions 3-13-16 RESOLUTION NO. _ CITY OF EAGAN APPLICATION FOR OFF-SITE GAMBLING PERMIT EAGAN LIONS CLUB WHERAS, the Eagan Lions Club has applied for an Off -Site Gambling Permit to conduct bingo on July 4, 2016; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Off -Site Gambling Permit for the Eagan Lions Club to conduct bingo on July 4, 2016 at 1501 Central Parkway, Eagan. Motion by: Seconded by: Those in favor: Those against: Date: May 17, 2016 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 17th day of May, 2016. City Clerk Agenda Information Memo May 17, 2016, Eagan City Council Meeting CONSENT AGENDA: Adopt A Resolution Accepting A Donation To The Eagan Police Department From An Eagan Citizen Action To Be Considered: Adopt a resolution accepting a $100 cash donation from an Eagan Citizen and direct the funds to revenue account number 1104.6477 for accounting purposes. Facts: ➢ Agnes Walker attended the 2016 Eagan Police Department Citizen's Academy ➢ Walker indicates in her thank you letter her appreciation for the passion and commitment shown by officers and staff during the Citizen's Academy ➢ The attached thank you letter also states that she wishes to show her appreciation to the Eagan Police Department with this donation ➢ Chief McDonald sent a letter to Agnes Walker thanking her for her donation Attachments: (2) CI -1 Resolution CI -2 Thank You Letter CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Agnes Walker WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, Agnes Walker has presented the police department with a donation in the amount of $100. The funds will be used to support the Police Department's Crime Prevention Unit. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City; BE IT FURTHER RESOLVED, that the City sincerely thanks Agnes Walker for the gracious and generous donation. ADOPTED this 17th day of May, 2016. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: Agenda Information Memo May 17, 2016 Eagan City Council Meeting CONSENT AGENDA Cancel Special City Council Meeting for Monday, May 23, 2016 at 6:30 p.m. Action to Be Considered: Cancel the Special City Council meeting scheduled for Monday, May 23, 2016 at 6:30 p.m. Facts: ➢ At its meeting on March 15, 2016 the City Council approved action to schedule a Special City Council meeting for Monday, May 23, 2016 at 6:30 p.m. to consider the MVZ development application. ➢ When the meeting was scheduled, it was anticipated that all approvals from outside agencies would have been received by this time to permit the MVZ Development application to be considered at the special meeting on May 23, 2016. ➢ All reviews and approvals are not completed at this time, and thus no need to conduct the Special City Council Meeting on May 23, 2016. Attachments: (0) Agenda Information Memo May 17, 2016, Eagan City Council Meeting CONSENT AGENDA K. Approve A Resolution And Partnership Agreement To Accept Donation For 2016 Eagan Market Fest From New Horizon Academy Action To Be Considered: To approve a resolution and partnership agreement to accept a cash donation from New Horizon Academy, to authorize the necessary budget adjustments and direct the Mayor and City Clerk to sign the appropriate documents. Cash Donation: ➢ $500 New Horizon Academy Facts: ➢ Market Fest is a popular community engagement event held on Wednesdays from the beginning of June to the end of September. It features a farmer's market, concerts in the park, free kid's art activities and value-added theme night activities. The event is celebrating its 10th season. ➢ In 2015, the event set a new overall attendance record of 49,909 visitors. ➢ New Horizon Academy expressed interest in funding the Kids POP Club (Power of Produce) healthy eating initiative for kids at Eagan Market Fest. A budget increase adjustment of $500 is required by finance to budget 3061.4663 as this was not a budgeted donation. Attachments: (2) CK -1 Resolution CK -2 Partnership Agreement CITY OF EAGAN RESOLUTION TO ACCEPT DONATION FOR UPCOMING 2016 EAGAN MARKET FEST EVENT FROM NEW HORIZON ACADEMY WHEREAS, Eagan Parks and Recreation offers the Eagan Market Fest event during the summer that offer partnership opportunities; and WHEREAS, New Horizon Academy expressed an interest in partnering with Eagan Parks & Recreation to support the purchase cost of the Kids POP Club Bags; and WHEREAS, New Horizon Academy will to donate $500 to Eagan Market Fest and; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the donation of $500 to support Eagan Market Fest POP Club. Motion made by: Seconded by: Those in favor: Those against: Dated 5-17-2016 CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled the 17th day of May, 2016. City Clerk V Eagan Market Fest 2016 New Horizon Academy City of ra�a� Partnership Agreement Parks & Recreation Promotional Partnership Summary: New Horizon Academy contacted the City of Eagan Parks & Recreation Department about partnership and vendor opportunities for community outreach to reach families. Interest included partnership of Eagan Market Fest's new POP Club (Power of Produce) an initiative to teach kids about eating healthy and sponsoring up to $500 in cost of the kids printed bags for this activity, A_ - partnership at this level provides New Horizon Academy with marketing exposures and outreach opportunities in order to reach Eagan and surrounding area residents and provide greater public exposure as a civic minded partner. 1st Year - Eagan Market Fest Partnership: Partnership Level - $500 Event Summary: The Eagan Market Fest has seen significant growth both in the number of vendors as well as the number of attendees and has been recognized both locally and nationally as an event of high quality that brings the connnunity together. 2015 Event Attendance ® Set a new 9 -year season attendance record of 49,909 visitors. ® Launched Fids POP Club (Power of Produce) to educate kids on health eating. Awards: This event has been rated #1 in MN in 2011, #2 in MN 2010, 2012 and a Top 20 nationwide market every year since 2010 by American Farmland Trust in Washington DC and has the full support of the Eagan community. The contest was disbanded in 2013. In 2015, Eagan Market Fest was rated the "'Best Place For Live Music in Eagan". The Eagan Market Fest has become known by Eaganites as "our community's main street." The focus is on healthy living by offering a farmer's market with fresh produce, artisan booths, free family activities, live music and performance groups. The event's main purpose is to bring residents together. This is a true community endeavor. Theme weeks are planned with extra value-added activities to engage residents and attract more attendees, Health & Wellness Night includes over 25 health and wellness organizations, free community health screenings and more. 2016 Market Dates/Time: Wednesdays, June 1— August 31 (4 — 8 pm) and September 7 — 28 (3-7 pm). Market Location: Eagan's Central Park and Festival Grounds at the Eagan Connmunity Center located at 1501 Central Parkway, Eagan. Event Target Audience: This event attracts a wide audience range. Its focus is on Eagan residents although the event attracts visitors from other local cities. Attendees include working adults who visit the event after work, adults of all ages 18 through senior adults, adults 20-50 with children and culturally diverse populations. Attendance in 2015 set an overall season record with 49,909 visitors. Partner & Vendor Relationships Statement: Our partners are very important. Market Fest has a designated coordinator who oversees all aspects of the event. The coordinator supervises planning, marketing and vendor relations and is onsite each week during Market Fest. It is the City's goal to make each partner successful so they have a great experience and will ,oin us again. Public Feedback: Below is a sampling of how the community views the event, the common thread being that it centers the community and is the premier gathering place for people who live, work and play in Eagan. "This market is the fiber that connects the community together and is much more than just a farmers market providing concerts and activities for all ages." "The Eagan Market Fest is the friendliest, most expansive and well laid out farmers market I have ever experienced." "Eagan. Market Fest is a community gathering that encourages family participation. In addition to fresh produce, there's live music, activities for the kids, food and craft vendors, plenty of parking and a great location. We are very fortunate to have this weekly sununertfine gem right in our backyards! "Eagan takes great pride in keeping our bustling metro city feeling small town and familiar. As a resident and continued supporter of the Eagan Market Fest I find a wide variety of larms showcased at the weekly market as well as local entertainment, neighbors and friends." "We have been attending the Eagan Market Fest every summer for the past 5 years, and it gets better each year! The food, vendors and music are all - - arnazing! I don't know how we survived summers in MN without this...The Eagan Market Fest has been a wonderful addition to our great city of Eagan, and it has brought our community together in a way that nothing else has." — "This is such a beautiful venue. The atmosphere is complete with a variety of vendors and the friendliness is unsurpassed. There are also a lot of foods `r to sample so you know what you are buying ahead of time. There is always some terrific entertainment to please all crowds. The grounds are meticulously maintained. There is a new pavilion complete with bathrooms, there is a wonderful playground for children, an exercise area with lots of equipment for all ages, walking paths, picnic tables, pond with fountain, community center, gazebo a beautilill- new memorial and so much more." "I have been volunteering at the Market Fest since last year. It is a complete entertainment experience, with not only the basic farmer market goodies, but also entertainment, children's activities, fair fare, and wonderful, roomy and clean grounds with ample parking. I go to many different farmers markets around the cities, and this one is the best in my opinion." CONTACT: Derry Phillips Recreation Supervisor & Market Fest Coordinator Phone: (651) 675-5525 or (651) 675-5500 E-mail: kphillipss@cityofeagan.com Web Site: www.cityofeagan.corn/Marketfest Discover* Werience • Grow Eagan Parks and Recreation Department Eagan Market Test Partnership Proposal PARNTER - $500 LEVEL Kids POP Club Sag Sponsor Wednesday, June 1, June 8 and June 15, 2016 The total cash value of partnership is $500 New Horizon Academy Proposed Partnership Role: Below are the benefits at the $500 level for 2016: ® Enter into a $500 Financial Partnership paid by Neiv Horizon Academy to the 2016 Eagan Market Fest paid no later than July 1, 2016. Made payable to the City of Eagan and submitted to: Kerry Phillips, Eagan Parks & Recreation, 3830 Pilot Knob Rd., Eagan, MN 55122. ® New Horizon Academy may attend the Eagan Market Fest with a booth promoting the organization and its information on its choice of dates (June 1 — season opening and first day the kids POP Club bags will be handed out, June 8, or June 15 which is Family Theme Night with extra family value added booths and activities). No selling, promotional only at booth. The vendor must provide their own tent and tent weights if a tent is used (tents are optional). The City of Eagan will provide a table and 2 chairs at booth. Booth will be located near the front of the market entrance along with other event partners. o Note Kids POP Club bags will be handed out starting Wed., June 1 and if supplies remain on June 8 and if they still remain on June 15'11, until the supply of 500 bags is depleted. o Note: The Urgency Room, is an overall season sponsor of Eagan Market Fest's POP Club and their logo will also appear with the City Of Eagan's Market Fest Logo and the New Horizon Academy logo as POP Club sponsors. ® Recognition on the Entertainment stage as an event partner on the night they attend with a booth and invite participates to visit the New Horizon Academy booth at event. ® Recognition as an event partner on A -frame sponsor along with other partners at the front Market Fest entrance. Eagan Parks & Recreation and Eagan Market Test's Role: In return for the support provided by New Horizon Academy for the 2016 Eagan Market Fest event, The City of Eagan, Eagan Parks & Recreation Department and the Eagan Market Fest event will provide: ® New Horizon Academy will have the opportunity for a partnership booth at Market Fest on its choice of June 1, June 8 or June 15. ■ Logo and/or name recognition of Nefv Horizon Acadwny on the designated theme night advertising at front gate with other sponsor, and at entertainment stage with verbal partner recognition announcements. A plaque as a sponsor will be presented on stage at 5:30 pm on June 29'11 along with the other event partners by a member of the Eagan City Council and Market Coordinator. ■ Provide one A -frame signboard with a paper plotter sign advertising the Nefv Horizon Academy. ■ The City of Eagan will provide the staff to distribute the POP Club Bags to children at the event at the kids art area. Contact: Eagan Market Fest Kerry Phillips — Recreation Supervisor & Eagan Market Fest Coordinator Trade Agreement Disclaimer Ownership of Promotional Materials: Any plan, idea and all promotional materials created by New Horizon Academy or Eagan Parks and Recreation Department shall be and will remain the property of both parties. Agreement The City of Eagan Parks and Recreation Department, the Market Fest Event and Nen, Horizon. Academy agree to the terms of the sponsor partnership as outlined above. City of Eagan Representative Date New Horizon Academy Representative Date --End-- Agenda Information Memo May 17, 2016 Eagan City Council Meeting PUBLIC HEARING A. Lot 19, Block 5, Hilltop Estates Easement Vacation Action To Be Considered: Close the public hearing and approve the vacation of public drainage and utility easements on Lot 19, Block 5, Hilltop Estates (4175 Strawberry Lane), and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ On March 9, 2016, City staff received a petition from Robert and Nancy Peterson, property owners of Lot 19, Block 5, Hilltop Estates, requesting the vacation of existing drainage and utility easements on their property at 4175 Strawberry Lane, north of Diffley Road and east of Pilot Knob Road, in south- central Eagan. ➢ The purpose of the request is to allow the homeowners to build a master suite addition onto the main level of their home. The vacation of the easements would allow the addition of a full basement foundation, a vaulted ceiling bedroom and a bath. ➢ The request would vacate a portion of an existing drainage and utility easement on the property. The vacation of the easement would address the portion in excess of the standard drainage and utility easements adjacent to the property lines. The portion of the easement remaining will adequately address all necessary public drainage and utility easements on this property. ➢ Notices have been published in the legal newspaper and sent to all potentially affected and/or interested parties for comment prior to the public hearing. No objections have been received to date. ➢ This vacation request has been reviewed by Public Works (Engineering Division) staff and found to be in order for favorable Council action. Attachments (2) PHA -1 Location Map PHA -2 Legal Description Graphic INTERSTATE 494 DIFFLEY , RD. m LONE OAK RD. YANKEE; DOODLE RD. W - Q O z -wJPEA4SEMENT Proposed Easement Vacation Location Map Lot 19, Block 5, Hilltop Estates City of Eapn Fig. 1 2/4/2015 NORTH l No Scale t � 10 %33 , 1` leo i l tAo SEELY CONNER LOT py ,a %r X19, BLOCK 5 SO440'4!;a i PROPOSED.. 97.58 S\ ADDITioh , m Oro ts,n12.38 jtay 1 yQt air td ii vy'�o r 0 30 60 90 THE BEARINGS SilOM HEREON ARE BASED ON THE RECORDED PLAT OF HILLTOP ESTATES.. That part of the drainage easement, as dedicated in HILLTOP ESTATES, according to the recorded plat thereof, on file in the office of the County Recorder, Dakota County, Minnesota, described as follows; Commencing at the southeasterly corner of Lot 19, ®lock 5, of said HILLTOP ESTATES; thence South 00 degrees 54 minutes 03 seconds West, assumed bearing, along the southeasterly line of sold Lot 19, a distance of 78.00 feet to the easterly line of sold drainage eosement; thence North 29 degrees 52 minutes 12 seconds West, along sold easterly line, Q distance of 27.11 feet to the point of beginning of the land to be described; thence continue North 29 degrees 52 minutes 12 seconds West, along said easterly line, a distance of 21.83 feet; thence South 04 degrees 40 minutes 41 seconds West, a distance of 17.96 feet; thence South 85 degrees 19 minutes 19 seconds East, a distance of 12.38 feet to the paint of beginning. is City of EanoR Engineering Division Agenda Information Memo May 17, 2016 Eagan City Council Meeting PUBLIC HEARING B. Lots 3 & 4, Block 1, Sibley Terminal Industrial Park Easement Vacation and Final Plat (Sibley Terminal Industrial Park Second Addition) Action To Be Considered: Close the public hearing and approve the vacation of public drainage and utility easements on Lots 3 & 4, Block 1, Sibley Terminal Industrial Park, and authorize the Mayor and City Clerk to execute all related documents, and Approve a Final Plat (Sibley Terminal Industrial Park Second Addition) to consolidate three parcels into one lot upon approximately 6.22 acres located at 3227 Terminal Drive. Facts: ➢ On March 29, 2016, City staff received a petition from Greg Gentz, Rehder & Associates, representing Safety Kleen, Inc., the property owner, requesting the vacation of existing drainage and utility easements (Document No.'s 238082 & 283083) on Lots 3 & 4, Block 1, Sibley Terminal Industrial Park (3227 Terminal Drive), north of Yankee Doodle Road and west of Highway 13, in northwest Eagan. ➢ The purpose of the request is to allow the recording of a final plat of the property. The vacation of the easements would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ The final plat for the Sibley Terminal Industrial Park Second Addition will address all easements necessary for public drainage and easement purposes. ➢ Notices for a public hearing have been published in the legal newspaper and sent to all potentially affected and/or interested parties for comment prior to the public hearing. No objections have been received to date. ➢ This vacation request has been reviewed by Public Works (Engineering Division) staff and found to be in order for favorable Council action. ➢ The final plat of Sibley Terminal Industrial Park Second Addition has been reviewed by staff and has been approved for mylars by the Dakota County Surveyor. Attachments (3) PHB-1 Location Map PHB-2 Legal Description Graphics PHB-3 Final Plat Fig. 1 Proposed Drainage and Utility Easement Vacation City of Eajan Lots 3 & 4, Block 1, Sibley Terminal Industrial Park 03/30/16 494 MENDOTA HEIGHTS N LONE OAK, RD. °° S a b�•V 43 JQ' �o .YANKEE DOODLE RD. $ ^"b EASEMENT VACATION LOCATION o— m 0 �z o a a (DIFFLEY RD. 30 Ju W Q Q Q U W LU U Fig. 1 Proposed Drainage and Utility Easement Vacation City of Eajan Lots 3 & 4, Block 1, Sibley Terminal Industrial Park 03/30/16 Easement Vacation Sketch kostwesbutymrneroff Lot 3,Block 1,. 929"TEWWALIMDt1STMALPARK •».,+ i / \ t Scale: i inch = 100 feet ral-MG Nd eexv -nccu 2362-82 to be v31bd \ 9 X. low / / 4 ® / ,,• \ �� \ r \ feG of , sa,AnrestMilo - .-..off, ®:icks; �•, INDUKRIAL I.rPARK 40 - - c r+- T, 'IVo EASEMENTS TO BE VACATED raCAyE Semite aemee466 „p°•• The drainage and utility easement dated July 10, 1990 and recorded January 18, 1991 as Document No. 238082 together with the drainage and utility easement'dated July 17, 1990 and recorded January 18, :991 as Document No. 238083. Rehder and Associates, Inc. CML ENGINEERS AND LAND SURVEYORS 3440 Federal Wve + Sade 710 . Eogen, r.3meaata • Phone (651) 452-5051 I -- 'gq ig air > M M 0 U) Agenda Information Memo May 17, 2016 Eagan City Council Meeting PUBLIC HEARING C. Outlot A, CityVue Commons Addition Easement Vacation Action To Be Considered: Close the public hearing to consider the vacation of a sidewalk, trailway and snow storage easement (Document No. 692806) on Outlot A, CityVue Commons Addition, and continue action to coincide with City Council consideration of the CityVue Commons 2nd Addition final plat. Facts: ➢ On April 11, 2016, City staff received a petition from Mr. Lonnie Provencher, representing Interstate Partners, the property owner and developer of CityVue Apartments, requesting the vacation of a portion of an existing sidewalk, trailway and snow storage easement (Document No. 692806) situated on Outlot A, CityVue Commons Addition, south of Yankee Doodle Road and west of Lexington Avenue in central Eagan. ➢ The purpose of the request is to allow a reduced setback from the Town Centre Drive right-of-way line for the proposed apartment building on Lot 1, Block 1 CityVue Commons 2nd Addition. ➢ The final plat for CityVue Commons 2nd Addition will address all easements necessary for public purposes. ➢ The approval of the plat for CityVue Commons 2nd Addition is scheduled for Council consideration under New Business at this City Council meeting. ➢ Notices for a public hearing have been published in the legal newspaper and sent to all potentially affected and/or interested parties for comment prior to the public hearing. No objections have been received to date. ➢ This vacation request has been reviewed by Public Works (Engineering Division) staff and found to be in order for favorable Council action to coincide with consideration of CityVue Commons 2nd Addition. Attachments (2) PHC-1 Location Map PHC-2 Legal Description Graphics MENDOTA HEIGHTS Location of Proposed Easement Vacation Yin 1 • • Alkh- Proposed Easement Vacation To, over part of City of Eagan O u t l of A, C I TYV U E COMMONS Fig. 1 04-12-2016 o I• `I L OP 1 11s a s R 1 11 1 1 +' +O s� + 1 1 � / u S 1— V) w CQ LU ZZ W <2z0 a®gP ui �z F- LLj LU W _ LLUJ �..% 2 F— (n Z W d lnno '3Nn m - ' ® - QI S R 1 1 {-/ �`N u; %..i I J v 1 1 _I_ / 410 t Q 1u O O. s m c _� ♦J v t tJ l a v ♦/ V _J I ni p'NC111V.)VA•lWS3'8fl'0986t\Ra�nS\8MP\80'49B6L1NI\SL�3fONd\"I uguasn-WETTA-9LnV Jaw V) w CQ LU ZZ W <2z0 a®gP ui �z F- LLj LU W _ LLUJ �..% 2 F— (n Z W 00 L QI � z Z t, Z s t LU O O. s m c a J •Q ni C C p _ D�*� fRail COaCD V) w CQ LU ZZ W <2z0 a®gP ui �z F- LLj LU W _ LLUJ �..% 2 F— (n Z W Description of Easement to be Vacated That part of the sidewalk, trailway and snow storage easement per Document Number 692806 situated on Outlot A, CITYVUE COMMONS, according to the recorded plat thereof, Dakota County, Minnesota, and lying northerly of the following described line: Commencing at the southwest corner, said Outlot A; thence on an assumed bearing of North 00 degrees 42 minutes 09 seconds West, along the west line of said Outlot A, 6.24 feet to the point of beginning of the line to be described; thence North 89 degrees 11 minutes 48 seconds East a distance of 231.13 feet; thence North 72 degrees 33 minutes 40 seconds East a distance of 11.84 feet; thence North 88 degrees 33 minutes 20 seconds East a distance of 36.07 feet; thence South 71 degrees 43 minutes 16 seconds East a distance of 11.75 feet; thence North 89 degrees 19 minutes 28 seconds East a distance of 154.33 feet to the east line of said Outlot A and said line there terminating. Agenda Information Memo May 17, 2016, Eagan City Council Meeting New Business A. Planned Development Amendment and Final Plat — CityVue Apartments, LLC Actions To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment for a modified Site Plan consisting of a 5 story, 122 -unit apartment building upon 2 acres for property legally defined as Outlot A, CityVue Commons, subject to the conditions listed in the APC minutes. To approve the vacation of a sidewalk, trailway and snow storage easement (Document No. 692806) on Outlot A, CityVue Commons, and authorize the Mayor and City Clerk to execute all related documents. To approve a Final Plat (CityVue Commons 2nd Addition) for one lot consisting of approximately 2 acres for property legally defined as Outlot A, CityVue Commons. Required Vote For Approval: ➢ Majority of Council Members Present Facts: ➢ The applicant is proposing to develop the property with a five -story, 122 -unit apartment building with an expanded parking ramp and a variety of amenities. ➢ The existing Planned Development (PD), established in 2014, designates the property for a four-story, 90 -unit apartment building. The PD Amendment is needed due to a larger building size, additional units and expansion of the parking ramp. ➢ Earlier this year, the applicant requested the City Council amend the conditions of the existing Preliminary PD pertaining to development restrictions and parking. The City Council directed the applicant to make a PD Amendment request. ➢ The proposed development increases the density on the site and simultaneously increase off street parking, reduces impervious surfaces and adds amenities to be shared with the adjacent 10 -story tower. ➢ Multiple deviations to City Code are requested, and discussed in greater detail in the staff report. o Parking o Storage space o Building height o Building/parking ramp setbacks from public/private street ➢ A Final Planned Development incorporating revised Final Plans will be required prior to construction. ➢ The Final Plat has been reviewed by staff and the Dakota County Surveyor, and has been approved for mylars. ➢ The applicant met with the Eagan Fire Department (EFD) subsequent to the APC meeting and the Chief has shared that EFD does not have concerns with the proposed parking. ➢ At their regularly scheduled meeting on April 26, 2016, the Eagan Advisory Planning Commission (APC) recommended denial of the Planned Development Amendment on a 4-3 vote. Issues: ➢ Several APC members expressed concerns over the parking ratio deviation proposed at 1.4 stalls per unit versus the City Code. requirement of 2 stalls per unit. );o- The applicant has provided a narrative and additional plans (see exhibit) to address concerns raised during the APC meeting. 60 -Day Agency Action Deadline: 60 day extension to July 14, 2016 Attachments: (7) NBA -1 Location Map NBA -2 Draft April 26, 2016 APC Minutes NBA -3 Planning Report NBA -4 Report Exhibits NBA -5 Final Plat NBA -6 Applicant's letter received April 26, 2016 NBA -7 Applicant's letter and exhibits received May 9, 2016 o a c O U N R O aL N y C y N C O m Ob® a am a 0 1- c �aa �®� .. J L O U- O F- N v c O U N R O N y C y N C O m O a am a 0 1- c �aa �®� .. J �e� � O LO v ® '. ,1 ' ■ �®®e 111 ® PE. � ®® �i�i,1,®®®®I�■ Irk®n�.� MAP j ) IIEI;r .,�. 11 111 .� �®■® ®1®��" Advisory Planning Commission April 26, 2016 Page 7 of 24 D. CityVue Apartments Applicant Name: Michael E. Cashill, CityVue Apartment Location: Oulot A, CityVue Commons Application: Planned Development Amendment A Planned Development Amendment to allow a 5 story apartment building. File Number: 15 -PA -02-03-16: Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated April 21, 2016. Applicant Mike Cashill stated that 75% of parking spaces are "flex" spaces, available to anyone. Pete Keeley, architect, stated they are finding parking demand based on bedrooms, not on unit count. Member Dierkes asked about the storage space requirement. Mr. Cashill stated new apartment development provides more in unit storage. Member Vanderpoel stated she was concerned with the parking and would prefer two spaces per unit. Member Piper asked if an apartment building is ever 100% leased. Mr. Cashill stated the best case scenario is actually 95-98% leased. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Weimert asked if the Eagan Fire Department (EFD) is still concerned with the proposed parking ratio. Planner Thomas stated EFD reiterated their concerns from the original proposal. Member Piper asked if E'FD has reported any issues on site and if they have stated what ratio they would want. Planner Thomas stated there has been no issues to date and that they had not shared a desired ratio. Member Piper stated he shared Member Vanderpoel's concern and that he would be more comfortable if there was some proof of parking available. Member Filipi commented that the current request actually increases the parking ratio in comparison to the original approval. Advisory Planning Commission April 26, 2016 Page 8 of 24 Member Weimert stated he is comfortable with the amount of parking proposed, based on the applicant's explanation. Member Sagstetter stated he sees benefits and drawbacks to the proposed parking. The following comments were made subsequent to a motion to approve was made and seconded. Member Vanderpoel stated she was confident the storage issue could be worked out, was not concerned with the building setback but the parking is her main issue. Members Sagstetter and Piper stated they would be voting "nay" due to parking. Member Weimert moved, Member Vanderpoel seconded a motion to recommend approval of a Planned Development Amendment to the CityVue Commons PD for modified Site Plan consists of a 5 story, 122 -unit apartment building upon 2 acres for property legally defined as Outlot A, CityVue Commons subject to the following conditions: An Amendment to the CityVue Commons Preliminary Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office. Proof of recording shall be provided to the City. The PD Amendment Agreement shall include the following exhibits: a) Site Plan 2. A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office prior to issuance of a'building permit. Proof of recording shall be provided to the City. The Final Planned Development Agreement shall include the following exhibits: a) Final Site Plan b) Final Building Elevations c) Final Landscape Plan d) Final Signage Plan e) Final Site Lighting Plan f) Final Terrace/Recreation Area Plan 3. The property shall be platted prior to Building Permit issuance. 4. The applicant shall submit a revised, standard, Site Plan to scale (labeling setbacks, streets, without photometric details, etc...). Advisory Planning Commission April 26, 2016 Page 9 of 24 5. The applicant shall provide a shared Declaration for parking and use of amenities in a form acceptable to the City Attorney. 6. The dog run area shall be enclosed with decorative fencing. 7. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). The applicant shall provide a civil drawing plan for outside plant (including handholes and conduit path) work as well as an electrical plan for inside plant work to be reviewed and approved by City staff. This development shall include the installation of fiber optic cable in its construction plans at the time of Building Permit. 8. The applicant shall restore the street, curb and gutter, sidewalk, and boulevard in a manner acceptable to the City Engineer. 9. All building and free-standing signage shall comply with applicable provisions of the City Sign Ordinance. 10. The monument sign shall be located outside of the drainage and utility easement. 11. Trash and recycling receptacles shall be stored within the building. 12. The development shall be responsible for a cash park dedication payable at the time of Building Permit at the rates then in effect. 13. Trail dedication has been fulfilled through the construction of walks and trails with public recreational and transportation benefits, with the original development. The construction of these walks and trails satisfies the trail dedication requirements and no additional cash payment shall be required. 14. The athletic netting for the volleyball area shall be kept in premium condition. Replacement of the netting shall occur immediately if it falls into disrepair. 15. The Site 'Lighting Plan shall provide a minimum 0.5 footcandles throughout all courtyard and dog run areas, and an average to minimum ratio that does not exceed 4.0 footcandles. 16. The applicant shall provide required recreational space for the apartment building, per City Code requirements. 17. The applicant shall provide required storage space of 18,300 cu. ft. for the apartment building, per City Code requirements. 18. The Landscape Plan key shall be revised to quantify the specific number of trees per quantity (e.g. X Elm, X Maple, X Sugar Maple). 19. Overstory trees shall be placed so as not to conflict with pole lighting or utilities such as hydrants. Advisory Planning Commission April 26, 2016 Page 10 of 24 20. Ground mechanical equipment shall be screened by perennial and shrub plantings. 21. The applicant shall provide a revised Elevation plan, to scale and dimensioned with overall height. 22. The Elevation shall provide four-sided architecture and the interior courtyard shall include brick material on the ground level similar to the perimeter of the building. 23. Building identification numbers shall be installed consistent with the City Code Section 2.78. The motion failed 3-4 (Dierkes, Vanderpoel, Sagstetter, Piper) Member Piper moved, Member Sagstetter seconded a motion to recommend denial of a Planned Development Amendment to the CityVue Commons PD for a modified Site Plan consists of a 5 story, 122 -unit apartment building upon 2 acres for property legally defined as Outlot A, CityVue Commons. The motion carried 4-3 (Filipi, Weimert, Woebke). PLANNING REPORT CITY OF EAGAN REPORT DATE: April 21, 2016 APPLICANT: CityVue Apartments, LLC PROPERTY OWNER: Same REQUEST: Planned Development Amendment LOCATION: Outlot A, CityVue Commons CASE: 15 -PA -02-03-16 HEARING DATE: April 26, 2016 APPLICATION DATE: March 16, 2016 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: SA/MU, Special Area/Mixed Use ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to the CityVue Commons Planned Development for a modified Site Plan consisting of a 5 story, 122 -unit apartment building upon 2 acres for property legally described as Outlot A, CityVue Commons. This proposed amendment changes the number of dwelling units on the subject site and expands the existing parking ramp. AUTHORITY FOR REVIEW PD Amendment: Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2, The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY The property was platted in 1985 and replatted as an Outlot in 2014 and is part of the CityVue Commons Planned Development (PD) which was established in 2014. The 10 -acre PD approved four retail commercial buildings and two apartment buildings. The development plan included Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Page 2 renovation of the former 10 story office building into a 113 unit apartment building and a second 90 unit apartment building on its own lot for a total of 201 units. Due to parking concerns, the Preliminary PD approval conditioned the delay of the development of the 90 unit building until 15 months following the opening of the apartments on Lot 2, Block 1, CityVue Commons. The Certificate of Occupancy for the 10 -story building on Lot 2 was issued on November 17, 2015. The condition further stated, "No development shall be permitted on Lot 3 until staff is satisfied that there is sufficient parking for Lot 2. If parking is deficient, additional parking shall be constructed and cross easements (in a form acceptable to the City Attorney) shall be prepared for cross parking. Development of Lot 3 shall be limited to accommodate parking for development of this lot." A separate condition also restricted use of the subject property to use as "proof of parking to accommodate the parking needs exclusively for Lot 2 in the subdivision. Development of Lot 3 for apartment use shall be allowed upon applicant establishing to the sole satisfaction of the City Council that parking on Lot 3 for the benefit of Lot 2 is unnecessary or that the proposed development of Lot 3 can accommodate all the necessary parking for the apartments per City Code." Earlier this year, the applicant requested the City Council amend the conditions of the Preliminary PD as they pertain to development restrictions and parking. The Council agreed they were open to considering an alternative approach to developing the second building but directed the applicant to a PD Amendment request. The applicant withdrew the request to amend the conditions. EXISTING CONDITIONS The site is accessed from the north via Promenade Ave, a private street, to Yankee Doodle Road and to the south via Town Centre Drive. The property is vacant. The site lies within the Shoreland Overlay District of O'Leary Lake. This 2.08 acre parcel is a vacant parcel platted as Outlot A with the CityVue Commons subdivision. Promenade Ave., a private road that connects Yankee Doodle Road and Town Centre Drive, runs through the middle of the parcel. The western half was graded and restored with turf in 2014 and 2015. A pond and infiltration basin was constructed on the eastern half of the site and was sized to accommodate storm water requirements for the entire CityVue development. Water and sewer service stubs were previously installed in anticipation of future development. The south side of the site is adjacent to Town Centre Drive, a public two lane roadway with a 30 mph speed limit. Concrete sidewalks are located in the north and south boulevard of Town Centre Drive, and the west boulevard of Promenade Ave. There are no trees west of Promenade Ave.; however, landscaping has been installed around the storm water facilities east of the road. The majority of the western half of the site will be disturbed in preparation for the proposed building and parking garage expansion. The west half of the site generally slopes to the southwest with elevations ranging from 913 to 908. Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Paf4e 3 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Description of Proposal — The applicant has proposed a 5 -story, 122 unit apartment building located south of the existing parking ramp. The development plan includes underground parking (63 stalls) and an addition/connection to the existing ramp (121 new stalls) for a total of 184 parking stalls. Atop the ramp is a variety of amenities including a swimming pool, volleyball - sport court, deck with gazebo and, adjacent to these, solar panels. The applicant's narrative states, `By incorporating a 140 KW solar system on the existing parking ramp roof, which would be the largest solar installation on any apartment building in Minnesota, the Applicant reduces its carbon footprint". The narrative continues to explain the efficiency of a 5 -story building versus the 4 -story structure that was approved with the Preliminary PD. The 2014 Preliminary PD utilized the R-4 zoning district for comparable development standards. The R-4 zoning standards are also applied in this evaluation. Compatibility with Surrounding — Surrounding development to the west includes a medical office building. To the north is the 10 story, 113 unit apartment building. To the south, across Town Centre Drive, are two Dakota County CDA owned multi -story senior apartment buildings. Properties to the east contain a variety of service and retail businesses. Planned Development Zoning — The Planned Development zoning district allows the developer to have greater flexibility in the design of the development and the City to require higher standards in exchange for that flexibility. The site was previously zoned as a residential Planned Development. The current request is for changes to the Site Plan and the number of units. Term — Staff suggests a three-year term for this Planned Development Amendment. The Preliminary Planned Development has a five-year term and is two years into that Agreement. Existing Use Zoning Land Use Designation North Residential PD, Planned Development SA/MU, Special Area/Mixed Use South Residential PD, Planned Development SA/OS, Special Area/Office Service East Service PD, Planned Development SA/OS, Special Area/Office Service West Retail/Medical Office PD, Planned Development SA/OS, Special Area/Office Service EVALUATION OF REQUEST Description of Proposal — The applicant has proposed a 5 -story, 122 unit apartment building located south of the existing parking ramp. The development plan includes underground parking (63 stalls) and an addition/connection to the existing ramp (121 new stalls) for a total of 184 parking stalls. Atop the ramp is a variety of amenities including a swimming pool, volleyball - sport court, deck with gazebo and, adjacent to these, solar panels. The applicant's narrative states, `By incorporating a 140 KW solar system on the existing parking ramp roof, which would be the largest solar installation on any apartment building in Minnesota, the Applicant reduces its carbon footprint". The narrative continues to explain the efficiency of a 5 -story building versus the 4 -story structure that was approved with the Preliminary PD. The 2014 Preliminary PD utilized the R-4 zoning district for comparable development standards. The R-4 zoning standards are also applied in this evaluation. Compatibility with Surrounding — Surrounding development to the west includes a medical office building. To the north is the 10 story, 113 unit apartment building. To the south, across Town Centre Drive, are two Dakota County CDA owned multi -story senior apartment buildings. Properties to the east contain a variety of service and retail businesses. Planned Development Zoning — The Planned Development zoning district allows the developer to have greater flexibility in the design of the development and the City to require higher standards in exchange for that flexibility. The site was previously zoned as a residential Planned Development. The current request is for changes to the Site Plan and the number of units. Term — Staff suggests a three-year term for this Planned Development Amendment. The Preliminary Planned Development has a five-year term and is two years into that Agreement. Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Page 4 Public Benefit — The Planned Development zoning affords flexibility to both the applicant and the City with objectives that the mutual flexibility benefits both parties. The applicant's narrative states there are four public benefits including the environment, physical fitness and well-being, housing options and public psyche. As part of the package, the applicant is requesting deviations to building and sign setbacks, sign location, building height, storage space and parking stall size and count. Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its Comprehensive Guide Plan and has subsequently adopted zoning standards to assist with noise mitigation that are consistent with Metropolitan Council requirements. New construction as defined within these regulations is subject to noise attenuation requirements to limit negative impacts of aircraft noise on residents and inhabitants of structures located within established noise zones. In addition, the City of Eagan has elected to establish a one -mile noise buffer zone as an extension to Zone 4 to provide additional noise protection for sensitive uses. The City's adopted Comprehensive Guide Plan currently designates the subject site as Mixed Use, allowing for both retail and residential uses. The Comprehensive Guide Plan, City Code and regional policy provide guidance in gauging whether such uses can be compatible, provisionally or conditionally acceptable, or inconsistent. The subject site is located within the one -mile buffer area of Noise Policy Zone 4. The adopted zoning standards consider multiplex/apartment uses as Compatible within the Noise Buffer Zone and no further noise mitigation is required. Units/Density — To evaluate the applicant's proposal, density is first calculated by what is proposed (the number of units divided by the gross/net site areas), then compared against what is required or allowed in the comparable R-4 zoning district. The Preliminary PD approved a gross density of 49 units per acre (202 units/4.16 acres). The applicant has revised the plan to add a 5th floor, proposing 56 units per acre. Shoreland — The property is located within the Shoreland Overlay District of O'Leary Lake; therefore, a more restrictive density requirement applies to the site in order to minimize impervious surfaces. The proposed amendment reduces the amount of impervious surface on the site which was approved at 52.8% with the Preliminary PD. The proposal shows an impervious surface of 47.2%. Site Plan — A 5 -story building with 122 units is proposed on the lot western half of the lot. Underground parking and a connection to the existing ramp to the north along with amenities for both apartment buildings on top of the parking ramp are proposed to create a unified development. Access to the underground parking is via Town Centre Drive and from the parking ramp via Promenade Ave. The plan provides a turf courtyard in between the U-shaped building and a dog run area in the NW corner. Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Page 5 The dog run area is proposed to be enclosed by a 48" black vinyl coated chain link fence. Due to the proximity to the existing walking trail, the fence should be constructed of a decorative material. This is similar to the dog fence at Promenade Oaks which is decorative iron with vertical pickets and consistent with the decorative iron fence atop the retaining wall at the CityVue retail center. Staff questioned the safety of the amenities atop the parking structure given the proposed activities including a volleyball -sport court. The applicant's narrative states, "The terrace has precast wall panels that extend 42" above the roof deck meeting the guard rail height. Additionally, there will be a 15' sport pole added around the volleyball area. This sport pole will have netting that is strung on a cable between the poles." The applicant should submit a revised, standard, Site Plan, to scale, labeling setbacks, streets and without photometric details. The architectural Site Plan mislabels the eastern property line and should be corrected. Further, the applicant should keep the activity netting in pristine condition. Lots — The proposal shows one lot, 2 acres in size, with access to Town Centre Drive and Promenade Avenue, a private street. The lot is currently an Outlot and must be platted prior to issuance of a Building Permit. Bulk Standards — Bulk standards are typically calculated on an individual lot basis, most often with the front yard setback measured from the public right-of-way. The applicant is proposing setbacks that do not meet R-4 standards. Planned Development zoning allows for such deviations, which is reflected in the analysis below. Typical building setbacks in a R-4 district are: • 50' from front yard • 30' from side/rear lot lines • Additionally, the Subdivision Ordinance requires a minimum structure setback of 25 feet from the back of curb for any private street (this was not accounted for with the Preliminary PD) The existing PD approved deviations for the subject property that did not meet the front, side (west) or rear yard setback requirements. • 22' proposed front yard • 18' 9" proposed side (west) • 24' proposed rear yard The proposed PD further deviates from City Code requirements and the PD approvals: • 10'3" proposed front yard • 14' 8" proposed side (west) • 18' 3" proposed side (east) to private street • 0' proposed rear yard - connection to ramp The proposed deviations to building setbacks are a policy matter for City officials. Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Page 6 Shoreland — Shoreland Zoning establishes a 50 -foot minimum structure setback from the OHWL of O'Leary Lake. This requirement is met as the first tier or 200 feet from the OHWL, is outside of this proposed development. Green Space — Green space serves two functions, both to provide permeable surface in a development and to provide aesthetic benefit. The City Code does not have a minimum green space requirement for residential zoning. This development provides 52.8% green space. Height — The R-4 zoning district maximum height allowed is 60 ft. The proposed 5 -story building is 55 ft. from the first floor; however, including the underground parking, at its tallest point, the maximum building height is 66 ft. The existing 10 -story (apartment) building on Lot 2 is 159 ft. in total height. The Planned Development can accommodate this deviation and it appears reasonable given the 5 -story is less than half the height of the adjacent CityVue apartment building. Lot Coverage — Building coverage is proposed to be approximately 34% of the site area. Impervious coverage is 47.2% of the site area. Parking — The existing PD allowed for deviations in parking from City Code requirements as well as joint parking for the center. Cross -easements for ingress/egress and shared parking between Lots 2, 4 (Outlot B) and 5 (Outlot C) were approved. Number of stalls — The Zoning Ordinance requires two stalls per unit for multi -family residential, at least one covered or underground. The applicant proposes 1.4 stalls per unit; additionally, the proposal does not include any outdoor/surface parking. The primary concern in 2014 was the 1.3 parking stalls per unit for the two apartment buildings. The Eagan Fire Department (EFD) was concerned 1.3 parking stalls per unit would not be adequate and would lead to parking congestion and emergency vehicle access issues. The EFD has reviewed the current proposed development plans. Parking concerns remain over the lack of parking available to the 10 -story CityVue building for both residents and guests when the proposed 5 -story building is constructed and occupied. According to the EFD, they "always have emergency vehicle access in mind during the proposed development phase of City projects. In most cases, parking congestion leads to vehicles parking in areas where it could lead to obstructing emergency vehicles from direct access to the building and its fire service features." The chart below includes the parking calculations for the overall development. The deviation for Lot 3, the subject parcel, remains at -60. As proposed, the parking ratio will increase from 1.25 to 1.4 between the two multi -family residential lots. Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Paize 7 Parking calculation based upon Preliminary PD (see parking exhibit): Building Required Preliminary PD Deviation Proposed/Actual parking Approval Built 1- 10,000 sf retail 79 68 -11 68 2*- 10 -story apt 224 (112 169 (33 surface -55 141 stalls enclosed) w/shared parking) 18 underground 123 ram 3 - Proposed 5- 244 (122 120 (48 surface) -60 184 (0 surface) story Apt project enclosed) 63 underground 121 ram /� 180 (98 enE ) �/� -60 future phase 4* 7,000 sf retail 86 87 +1 future phase 3,000 sf restaurant 5* fast food w/drive 50 51 +1 future phase through 6 bank w/drive 20 42 +22 future phase through * 19 stalls designated as shared parking between these 3 lots Parking Design — The applicant proposes to remove the surface parking as originally shown on the Preliminary PD. According to the applicant's narrative, this "provides a cleaner look and more green space for residents and neighbors alike." The project provides for an extension to the existing two-story parking structure; adding an additional 121 ramp spaces. There is underground parking below the apartment building that is accessed from Town Centre Drive and will connect with the ramp. The ramp access is via Promenade Avenue. The proposed underground and structured parking stalls are smaller in size, 9' x 18'. This is a deviation from the City Code standard of 10' x 19' which was approved with the preliminary PD. The structural supports within the parking ramp further reduce the width of 13 stalls to 8.5' x 17' limiting them to compact parking stalls only. Building Architecture — The proposed development consists of a 5 -story, U-shaped apartment building with a flat roof. The proposed building provides visual interest and breaks by incorporating different material textures (face brick, decorative CMU, cement board siding, prefinished metal panel and Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Page 8 balconies) and balconies along the perimeter of the building; however, the interior courtyard material is primarily cement board siding and glass. The elevations do not provide a percentage of the materials; however, City Code requires all exterior vertical surfaces of a building have an equally attractive or the same finish. City Code also requires the ground level of any three-story or taller structure to be visually distinct from the upper stories. At minimum, additional architectural finishes should be added to the interior courtyard fagades to tie it in to the other elevations. This is a condition of approval. The colored renderings submitted show a representative color palette of light tan and gray, with orange prefinished metal panels, trim and garage door. Site Lighting - A standard site lighting plan was not included with this application. The plan provided identifies 25 wall mounted lights, along the building perimeter and monument sign, a single 12' pole along the sidewalk in the rear courtyard that leads to the existing trail and 11 36" bollard lights on the terrace. A photometric plan that meets City Code requirements should be submitted with the Final Planned Development. The Photometric Plan should provide a minimum 0.5 footcandles throughout all courtyard and dog run areas, and an average to minimum ratio that does not exceed 4.0 footcandles. Signage — A Master Sign Plan was approved for the CityVue PD which includes entry monuments at the east and west corners of the development at Yankee Doodle, and a monument at the south entrance to the site at Town Centre Drive, to the east of Promenade Ave. The PD required the monument sign along Town Centre Drive, to have a 10 ft. setback. A pylon sign also was approved at the north entrance to the site along Yankee Doodle Rd. The Site Plan proposes a lit monument sign located at the western perimeter of the lot. It appears this sign is in lieu of the sign at the corner of Promenade Ave and Town Centre Drive as it is the only monument sign identified on the plan. The intent of the approved monument sign was to allow visibility for those businesses located in the northern portion of the development. The proposed location does not meet the original intent given the location is further from the intersection into the development. Further, the proposed location is within a drainage and utility easement and creates site -line issues with the access to the underground parking. The sign should not be within the drainage and utility easement and should meet the 10 ft. setback. The Elevation plan identifies one lit sign over the east entrance to the building adjacent to Promenade Ave. The sign appears similar to the sign at the existing 10 -story CityVue apartment building; however sign details were not provided. Two signs on two elevations are allowed, per City Code. The building sign should meet City Code requirements. Trash Storage — Per City Code, all trash and recycling shall be located indoors or in an enclosure attached to the principal building. The submitted plans identify trash/recycling located on the garage floor and a trash room on each building floor, which meet Code requirements. Supplemental Storage Space — City Code requires that multiple residential buildings provide additional storage space in the amount of 150 cubic feet per unit, exclusive of the storage space Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Page 9 within the unit itself. This equates to 18,300 cubic feet. The plan identifies 15 storage closets, three per floor, for a total of 600 sq. ft. The architect has stated, "Each parking area in the garage has an option to add a storage unit that is hung over the top of the parking stall. This storage unit is 8' x 6' or 48 sq. ft. x 63 (underground parking stalls) for a total area of 3,024 sq. ft. There is also a bike storage area in the garage that is 380 sq. ft. These areas do not total the 150 cu. ft. requirement. Currently the market is looking for as much storage as possible in the units. We have shifted the design to add as many walk-in closets, built in pantries, and expanded cabinet area as possible. The common storage areas have been a maintenance issue for management of the building." The deviation is a policy matter for City officials. Recreation area — The City Code requires townhome and apartment developments to provide a minimum recreation area of 200 square feet for each unit containing two or fewer bedrooms. Using this standard, a total of 24,400 sq. ft. of recreation space is needed within the site. The proposal exceeds the requirement. The recreational amenities for the 122 -unit building include the following amenities totaling 28,071 sq. ft.: Roof top terrace w/pool and amenity on top of parking structure 12,959 sq. ft. Fitness room, community room, and front lobby/lounge 1,891 sq. ft. 105 decks (42-91 sq. ft. w/avg. 71 sq. ft.) 7,455 sq. ft. Passive outdoor space in courtyard 5,766 sq. ft. According to the applicant's narrative, the residents of the 10 -story building will also be able to utilize the roof -top amenities, in addition to the recreation facilities within their building. Because of this, a shared access agreement should be created. Landscaping — The proposed Landscape Plan is acceptable with minor modifications. The Landscape Plan utilizes 13 species of shade/ornamental trees, 3 species of conifer, 20 shrub varieties and 13 species of perennials and ornamental grasses. The plan identifies 7 Midwest Prairie Stature Oak along the westerly side of Promenade Avenue whereas street trees planted along the northern half of Promenade Avenue are northern Acclaim Honeylocust. This variety is acceptable given diverse landscaping can be beneficial if there were to be an onset of disease. A Final Landscape Plan will be required with the Final Planned Development. The applicant should verify quantities of each tree type per category and revise the plant schedule. The plantings should meet minimum size requirements per City Code as follows: Deciduous overstory/shade — 2 %2 caliper inches Deciduous understory/ornamental — 1 %2 caliper inches Coniferous — 6' Hedge and shrubs — 3' Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Page 10 Lastly, overstory trees should be placed so as not to conflict with pole lighting or utilities such as hydrants and perennials and shrubs should be located near ground mechanical equipment to provide screening of the equipment. Utilities — Lateral water main and sanitary sewer of sufficient size, depth, and capacity is available for connection and extension with the development of this site. Sanitary sewer District C (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site. Water and sewer service stubs were installed along Town Centre Drive in anticipation of future development of this parcel. With the exception of the water main loop along Promenade Ave., all utilities are proposed to be privately owned and maintained. Private utility maintenance agreements were previously entered into for all lots and outlots in the development. In 2004, the Eagan Technology Task Force recommended that broadband and fiber optic telecommunications networks be expanded in the city wherever possible. The applicant should submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). The applicant should provide a civil drawing plan for outside plant (including handholes and conduit path) work as well as an electrical plan for inside plant work to be reviewed and approved by City staff. This development should include the installation of fiber optic cable in its construction plans at the time of Building Permit. Streets/Access/Transportation — Promenade Ave., located between Yankee Doodle Road (CSAH 28) and Town Centre Drive, is a two lane private street with a concrete sidewalk located in the west boulevard. Town Center Drive, located along the south edge of the site, is a two lane local street with concrete sidewalks in both boulevards. The development proposes to construct a parking area under the apartment complex, and also to expand the existing parking garage to the south. The preliminary plans show an at -grade parking garage connection to Promenade Ave., and a Town Centre Drive street connection to the underground parking garage on the west side of the property. The connection to Town Centre Drive will require the removal of the existing concrete curb and gutter, sidewalk, boulevard, and potentially a portion of the street. The applicant should restore the street, curb and gutter, sidewalk, and boulevard in a manner acceptable to the City Engineer. Private cross -easements for ingress/egress and shared parking, and a maintenance agreement for the private street, were previously entered into with all lots and outlots in the development. The developer proposes to construct sidewalks within the site and connect them to the trail around the pond to the northwest. They also will extend the sidewalk along the west boulevard of Promenade Ave. to Town Centre Drive. Easements/Right-of-Way — Building setbacks are typically measured from the edge or the right- of-way or a trail easement. There is a trail easement along City Centre Drive that extends 15' beyond the right-of-way. The easement is much larger than what is necessary to maintain the trail. The developer petitioned the city to vacate a portion of that trail easement to allow the building to be constructed closer to the street. A public hearing to vacate the excess portion of the easement is scheduled for the May 17 City Council meeting. The proposed building layout accounts for the trail easement being vacated. Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Paae 11 Wetlands — Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. Storm Water Management/Water Quality - The total area of this parcel is 90,757 square feet. The proposed development includes 42,817 square feet of impervious surface which equates to 47.2%. The storm water management system was installed in the initial phase of development of CityVue Commons to accommodate the entire development. This storm water management system includes private storm sewer and a private storm water pond, filtration basin and pre- treatment sump located on the east side of Promenade Ave. No modifications to the storm sewer system are proposed. A storm water maintenance agreement was previously entered into for CityVue Commons for the perpetual maintenance of the storm water pond, filtration basin, sump and storm water conveyance system. Storm Water Drainage — The entire site lies within Drainage District D (as designated in the City Storm Water Management Plan — 2007). A private storm water system of sufficient size, depth and capacity was constructed with the initial CityVue Commons development, and is available for connection by development of this property. Storm water flows through the private storm sewer to the pond and infiltration basin on the east side of Promenade Ave. This system was designed to accommodate the drainage of the overall development. Tree Preservation — Tree Preservation was previously satisfied with the Preliminary Planned Development. Parks and Recreation Park Dedication — The proposed development is located in the service district served by O'Leary Park, located immediately to the south of the development site. The Northview Park athletic complex and the Eagan Community Center/Central Park sites are within a radius of less than two miles and are accessible via existing trails. Since the development site is not immediately adjacent to an existing park and has been disturbed or built upon as part of prior developments, there is a very limited benefit to a land dedication thus a cash dedication may be appropriate. Park dedication has not previously been satisfied for this undeveloped parcel. Classification: High Density Residential 2016 Apartment /Multi Unit Rate = $3374 per unit • Outlot A (5 story/122 units) @ $3374 = $411,628 Total Residential Dedication due = $411,628 Trail Dedication — The developer of the CityVue Commons PD constructed several walks and trails that have public recreational and transportation benefits. When using a construction value multiplier, staff determined that the trails would satisfy the trail Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Page 12 dedication requirements and no additional cash payment would be required. This applies to the subject property as well. Financial Obligation — At this time, there are no pending assessments on the parcels included with this development. SUMMARY/CONCLUSION At Home Apartments is requesting approval of a Planned Development Amendment to the CityVue Commons PD. The proposed amendment consists of 122 apartment units on 2 acres. This PD Amendment increases the number of dwelling units from that originally contemplated for the site. The applicant requested the City Council amend the conditions of the existing Preliminary PD as they pertained to development restrictions and parking. The Council agreed they were open to considering an alternative approach to developing the second building but directed the applicant to this PD Amendment as the proper way to make the request. The proposed development increases the density on the site and simultaneously increases off street parking and reduces impervious surface while adding amenities to be shared with the CityVue tower. The developer proposes City Code deviations to the following items: • Building/parking ramp setbacks from the public and private street ■ Building height • Storage space ■ Parking Additionally, the applicant proposes to relocate the monument sign from the southern entrance to the overall development to the western edge of the property. The sign is proposed within a drainage and utility easement. These deviations from City Code and the Preliminary PD are policy matters to be determined by City officials. The proposed request would amend the existing Preliminary Planned Development. A Final Planned Development incorporating revised Final Plans will be required prior to construction. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to the CityVue Commons PD for a modified Site Plan consists of a 5 story, 122 -unit apartment building upon 2 acres for property legally defined as Outlot A, CityVue Commons. 1. An Amendment to the CityVue Commons Preliminary Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office. Proof of Planning Report — CityVue Apartments 2 — Outlot A April 26, 2016 Paee 13 recording shall be provided to the City. The PD Amendment Agreement shall include the following exhibits: a. Site Plan 2. A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office prior to issuance of a building permit. Proof of recording shall be provided to the City. The Final Planned Development Agreement shall include the following exhibits: a) Final Site Plan b) Final Building Elevations c) Final Landscape Plan d) Final Signage Plan e) Final Site Lighting Plan 0 Final Terrace/Recreation Area Plan 3. The property shall be platted prior to Building Permit issuance. 4. The applicant shall submit a revised, standard, Site Plan to scale (labeling setbacks, streets, without photometric details, etc...). 5. The applicant shall provide a shared Declaration for parking and use of amenities in a form acceptable to the City Attorney. 6. The dog run area shall be enclosed with decorative fencing. 7. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). The applicant shall provide a civil drawing plan for outside plant (including handholes and conduit path) work as well as an electrical plan for inside plant work to be reviewed and approved by City staff. This development shall include the installation of fiber optic cable in its construction plans at the time of Building Permit. 8. The applicant shall restore the street, curb and gutter, sidewalk, and boulevard in a manner acceptable to the City Engineer. 9. All building and free-standing signage shall comply with applicable provisions of the City Sign Ordinance. 10. The monument sign shall be located outside of the drainage and utility easement. 11. Trash and recycling receptacles shall be stored within the building. 12. The development shall be responsible for a cash park dedication payable at the time of Building Permit at the rates then in effect. Planning Report — CityVue Apartments 2— Outlot A April 26, 2016 Paee 14 13. Trail dedication has been fulfilled through the construction of walks and trails with public recreational and transportation benefits, with the original development. The construction of these walks and trails satisfies the trail dedication requirements and no additional cash payment shall be required. 14. The athletic netting for the volleyball area shall be kept in premium condition. Replacement of the netting shall occur immediately if it falls into disrepair. 15. The Site Lighting Plan shall provide a minimum 0.5 footcandles throughout all courtyard and dog run areas, and an average to minimum ratio that does not exceed 4.0 footcandles. 16. The applicant shall provide required recreational space for the apartment building, per City Code requirements. 17. The applicant shall provide required storage space of 18,300 cu. ft. for the apartment building, per City Code requirements. 18. The Landscape Plan key shall be revised to quantify the specific number of trees per quantity (e.g. X Elm, X Maple, X Sugar Maple). 19. Overstory trees shall be placed so as not to conflict with pole lighting or utilities such as hydrants. 20. Ground mechanical equipment shall be screened by perennial and shrub plantings. 21. The applicant shall provide a revised Elevation plan, to scale and dimensioned with overall height. 22. The Elevation shall provide four-sided architecture and the interior courtyard shall include brick material on the ground level similar to the perimeter of the building. 23. Building identification numbers shall be installed consistent with the City Code Section 2.78. c o E E c !� V E .® ;r L o r r.L CL co E N p �a - .� > 0 .a a oJl '♦ V' °. 1 v v v m o P=PV d i d a, 6% .a a nom. m a. U o p ECL 4 dZ 10 m o m 0. d' V o FTIN iS ,> Wig ct era=ea�a ray acl (� I le 5 Ma E F - r 0 u , V) Z -j < r V) Z uj 0 0 a Z6 ro- W E 2. -Z 0 > 0) 0 0 0 m w u < 0 t 1 . :4 1 it 1 j M I E CL z :) -C 1 uj 4 -. Iz. V) co V) V) CU ga V10S3NNIW'invd'1S'3AV NIOONII wot— O 44 S1N3Wliltld d 3WOH 1`d 12 CV Kp NW'NV0V3'OVOU31000033NNVA000Z1 Z 3SVHd 0� SNOWWOO 3M Alli s gILCC ; sap 8 6 . � s�a�oga�LLa w Yo� o g em s $ g � o� ��.se<� s � �zQ�w $ _ e a �is o z s ame' a Z< sm c a ��Ho=� 01 �� �os= aim ' z Z �t =�S = osi§ ammmM �� 90 VH go y O i � 4 p �� O 'N k 3s Pig H g �a ��� oY � ds oOH 8 I Y 15: r � o : 1t1-0 rI ............... ... � I i ...�� •i I .. .fig h3 .. I P � I 7 r 1 t.............-- ... i w ----____--.________....... ..--- .___ IIF <P �1(1�'r� s s�- ._.... ............ - — s� I _-_ Wh-- _ ............ \o I I I I i I II ` � 4¢. a { I I \. I P � jI h g S IIF r s� I =_e f� �t_ • �-_ � � �, t ,,�. � ��, i � 3 '��Jp �� I�_ �I ` � � ��.f 3�t ��.. � 1 �...✓�{ i m x�' ap INJ:b V10S3NNIW'1nVd'1S'3AV NIOONI19L9 G,s g O ;? /\jay S1N3WINVdV 3WOH IV ��s�bk mI f /�/� 1 H kp (V} NW'NVOtl3'OVO?J31000033NNVA999Z1 n7C3oF =Z3SVHd �`pi )��Fy �' SNOWWOD 3nA,UUO w Q� o$ ��w wc� a= o sfw ez cg's oc` 1z ll �} s � tix � �€moo § �e ! its 1g F b RqqaH� 111 gg5€" o�x�aa L�i€uggm g-$1�H 1gli limit 15 W " € s psi ��a q- mz WGG A1 1 H � 1 1111HIN Ill I 11 jj .o�� �e � s o� a�a .asx �a �a.:.;�eaaw�� aa,..�€•,� - � ,- � � : " " °�� ...__ � a�s�� WHO 1i 1I I I. �.,'�i " 1 I y � .. Pi 1N f I I, i i� NOR � ; -'. R bac hot u' I a IY I I. } I ii ISI - I IF,i � bl i f } 1I \ .. �7... O .. �). .. \ T r itt{. y a�. . �F •r JJII aR I 1 g $. r � I � I I I > �T .i`- .. v, tx \ _ ... 1t� 3� �} .. i ', i ; 0 aR g $. � I � I I I CU V10S3NNIV4'invd'1S'3AVNIOONII M9 q Op MINH 00 SIN3WINVdV 3WOHIV 00 Z NVY'NVE)V3'OV0831000C]33ANVAOOOZI 0 1 Z3SVHd U SNowwooanA Allo TIE 2 u z3 Z. Zoz wo 6 a0 ff 3 1 Z u E 0 LL ; . ... . ..... ... R ... .... .... . --- ------- - po, ........ . ------------- . ..... . ..... ...... ----- - ---- . .. . . . . .. . ..... .. . . . ..... ... ....... .. .............. . ...... 'R. ... ..... .. . .......... .......... ................. ------------- I — — ---------- — --- - -- ----- — ---------------- ------- --- — ---------- — -- . .... . . ....... - ------------------- ------------------------------- ------ ----------- -- v ........ . . . ...... : ... . ...... ........... .. Tl !vr...,=;: ................ ............... ....... ............... ...... .. . . ..... .. . ........ . . ....... . .. . ........... . .......... jj . ............ . ... . ....... ........ ...... pp r rs tI ................ ....... hi ... ......... ....... .. . .. Iz i ... .. . ..... . .. ..... .......... SII . ......... A .. ... ... ... ... ... ... ... IVa)V10S3NNlVVlnVd'1S'3AVNlOON11 M (UC) SIN3W1.2IVdV 3WOH IV P-ifflil 0 9� Al NN'NVE)V3'GVOU 310000 99ANVAODOU r H Z3SVHd SNOUUUUOO 3nA Allo 245H —oud Li 9 HM Pl 09M HHHUH E P 2 --ASRA 9-H a N H WE, §59,23, hUM-M goo 69 �H 11,12. H,'za s H299 i R, K HH.9m. gg LL I 5, pug L 9 51.6 2 ON S E .w sE .Q aes Sso" -T R� I q g, PHMMP., iso -8 5 —.N ga9d P--- R. DR ;e gfi-mMor 9H ks = s3 at HH-H, ffamtx�lm 22 9 Rs 1W I li- i: HINM A 6 H , gn� H5 2 9 N ail 8- 1; q N flee a 8- -M5� -'s RHO FQ P . �t; �WE�; Or" s=1 K,29 'gig oo 0 P 6HP HHUM.,E 9b E50 mgs . - - 290 W Hffl— 'R Is Egg— -1 6 IN M 39 Am Rum Geoff 0 H 0 HN; 8g § sari P lllo�, 4 — - - - -------- II .............. . ...__..._..ti. . ....... I . .............................................. r ---- - -------- --- -, .......... .... ------------------- . . . .. . . ............. ------ ---------------- --------- ....... . ...... ....... ...... ...... ....... . . . . . . ... ....... ...... ...... ---------------------- - --------------------- ----- - - - ----------------------- ------- . . .......................... ............. . .. . . ........................... . . ...... . ................ ....................... .......... b2 I I I IE ggl m 1� 81 "a m L—L------------- � ..... ...... .... .. w k� giIIS g ............ . E -9 Bigo g . ...... .................. ...... .... ...... .... .. .. .. .... .. ... .. Mg -.19H .......... ........... .......................... 4- ........... c. ...... ... ... ... PH 9 z PEI Hu 0 O ms:� 3i'e.^s aiFs € E gE g °_ =m== ���e�;,. kk kk§.35€e§§kkAkF �E4§ �• 4k§€Sk.5 k�o5 k'. mh N,. PH HSP._BS GHSHP6PYSPSPP. ':.. ..' t 3 �� 5Y �g s� � Mp;.Il 1 6i O ���F�a5��2&�Fa�a. €: 1— HM 3jHWHhz a a ggee 6 g( f[ y p 3� p eee h p' d eoe p e° WI I (- RE � ffi 8$$ z'o "w Se�GS BID y„w Lt S �+ 3 �oO Hai Y„& NIL m Hy= RH N lum foul E Mal o o HIqN Y . ARM � —0 8 F�'w Hgin WI as ,12m g1 loll IT; man; NIL 0wH-,- RH N lum foul E Mal WI ,12m g1 loll IT; man; NIL 0wH-,- RH N lum foul E Mal o o HIqN Y . ARM � —0 8 F�'w Hgin 9a9,F p� 'F^ b n=oS Hill '11. � t 0 aim LU M !§;\ [ ! / ; | ( § !§(! | §| e / §\ §_ ! \ { n § ` ;z $ § "` �� �\ jTK \ \R /Q , • r , aR! § g)!§ A -11g 11 ffl \ � |.;| - /Lu \ § \ / G - u \ 2 § _ \ \ \ D �` \ ul ]SH H = O N Q` e V � €Pu�� °e S�Ee ❑ � � a LL Z I-- _O Q V• ee � B off. do g=E eS.as ��a e a U � LJJ 6ea`A't - aW as o `e ° a =". Y u.Fe� aS.�aa i- o o i O LL H A LL 2 F - LL LL ooh z E T 3°a3 50 3 OIS Q q. �3 g„ Atlao °;eta s LL LL 3 M-1 o� ei ues" s°iaR a e A LL 2 F - LL LL LLrcm 6 Vae nn �n ]i'<R SBF o � g e � ..... _...... __._ _. I L ----J I II I I I pw a _.!._.. �. _. __......._._. N � 6 I T I I I I — — — mill mll$m, mid If Mill MHE IMMEM I z 0 W q p. I01111� IIIIDIII 11081,1 101111 z Lu 5 p. 0 w < C14 Z3 ul Mm Lu mill mll$m, mid If Mill MHE IMMEM I z 0 W I01111� IIIIDIII 11081,1 101111 ;•'r | m ;|) 2 © / \ ! §§; ) /)/ |%©®°•; 4 @E! � � . « 2. . �. - �=...a.....:..:��\�� - �. The PR2Ballasted Flat Roof System hthe ideal solution for roofs with low reserve loads orgeographic areaov/ith high snow and/or wind loads. Its superior grid architecture makes it the lightest ballasted solution in the o Average load <3,psf on roof M 3O%faster Install time (1fastener —1tool) p Only 3components &1fasteners N Adjust tovarying ronfs|opes 9 FastCADsystem for improved revision management a Full visual access tnmodule from all sides a Easy access toroof anytime a lQyear warranty * 100%aluminum with stainless steel fasteners m Extreme: weight distribution minimizes point loading m Integrated combiners reduces footprint � m Ballast under the module for safety ` a Low torque frequency (@y�a[s\ \ ` ' � 0 Single panel modular design allows for � flexibility around roof obstructions maximizing available space 0 |OtegratedbondiHg at ome 1 -1 -1 - The Right Home, The Right Neighborhood, March 31, 2016 Sarah Thomas Eagan Maiiicipal Center 3830 Pilo t Knob Road Eagan, MN 55122 RE: CityVue Phase 11 Sarah Thomas, Thank you for your review of the CityVue Project, The following is a response to two of your follow Lip questions regarding the solar panels and fiber access. The remaining questions were answered in, aseparate document 'by Pete Keely of Collage Architects. The rooftop solar project consists of448 panels on the roof of [tic detached garage stricture, The panels are are nude ofpoly-silicon wafers, teinpered glass, and alutninum (11011 toxic). The system will not cause glare or interfere with residents' day to day living. Solar installations are very common at sites where good visibility is extremely iiij)ortant. For example, the Minneapolis -St. Paul International Airport currently has a 10,000 panel array. Please find enclosed two photos ofthe panels, Additionally, the building �,; intended to have fiber. access. CityVue Apartments, the building next to the proposed CityVue Phase IT, has optic fiber currently installed. CityVue Phase 11 will have optic -fiber fi-om the conduit currently in place. Please let nae know if you have any additional questions. Respectfully, < "" Alna�.AaSclvnitz, Esq. At I-IonicApartnients, LL.C. 616 Lincoln Avenue I Saint Paul :1 Minnesota 1 55102 The Right Home. The Right Neighborhood, Planned Development Amendment Applicant/Owner: CityVue Apartments, LLC Subject Property: Outlot A, CITYVUE COMMONS, according to the recorded plat thereof, Dakota County, Minnesota Summary: Subject property's address is 1200 Yankee Doodle Road. Its property identification number is 101750000010. The gross area of the subject property is 2.083 Acres or 90,756 Square Feet. The subject property is zoned PD - Planned Development, per City of Eagan zoning map dated 10/16/2014. With this Planned Development Amendment, the Applicant is requesting to amend that certain Preliminary Planned Development Agreement by and between the City of Eagan, a Minnesota municipal corporation; Yankee Doodle Commercial, LLC, a Minnesota limited liability company and CityVue Apartments, LLC, a Minnesota limited liability company; and Open Space, LLC, a Delaware limited liability company, dated July 17, 2014 ("Preliminary Planned Development Agreement").' The Preliminary Planned Development Agreement initially contemplated the development of the Subject Property to include a 90 unit; 4 story residential building. The Applicant would like to make some changes to that proposed development plan as further described below: A. What you want to do; timing/phasing With this amendment the application would like to accomplish several keys items. The first is to request that the planning commission and council reconsider and remove condition no. 78 and 79 as listed in the preliminary development agreement. These conditions currently require the development of Outlot A (referred to as Lot 3 in the Preliminary Development Agreement) be delayed at least 15 months following the opening of the apartments on Lot 2 until staff is satisfied that there is sufficient parking for Lot 2. This requirement was negotiated as a compromise to allow Lot 2 to "prove out" its parking ratio of 1 to 1.3 cars per unit, which was a deviation from the City's general parking requirement of 2 parking spots per unit. The current status of Outlot A is a vacant graded `field' with silt fencing on the perimeter; it has an unfinished appearance that does not benefit any party. It is the Applicant's position that all parties involved in the redevelopment of Lot 3, including the City, neighboring residents/businesses, and county property tax rolls would benefit by starting this project earlier than previously considered. For the Applicant, in its role as the Owner/Developer, a May 2016 start for construction allows us to take advantage of the currently low interest rate 616 Lincoln Avenue I Saint Paul I Minnesota 1 55102 The Right Home. The Right Neighborhood. environment for construction loans, and allows for an ideal Spring 2017 opening. A successfully completed project benefits all parties, and allows the community to move past this construction phase earlier. Although interest rates and multifamily occupancy rates may remain favorable into 2018, waiting until that time may not be worth the risk. The second is to amend the initially approved use for the Subject Property by making the following additions/changes: i. Remove the surface parking lot associated with the initial Lot 3 proposal which provides a cleaner look and more green space for residents and neighbors alike. ii. Building an extension of the existing 2 -story parking ramp that would connect the apartment tower and new apartment building together. This helps achieve the desire result of creating more green space as mentioned above and allows for an additional 182 parking stalls (121 new stalls within the ramp extension and 62 stalls of underground parking). iii. Add a roof top community space to the extension of the parking ramp which would include a swimming pool, volleyball/sport court, lounge area and BBQ. This outdoor amenity package would be shared between the existing apartment tower and the new building, and will create an urban oasis on the rooftop of the parking ramp while further increasing the overall green space of the site. iv. Installing a solar array on the roof of the existing parking ramp (Lot 2) in an effort to create a more sustainable living model for the site. V. Change from a 4 story residential building to a 5 story residential building. vi. Increasing the overall unit count from 90 units to 122 units. While this is a higher density that original planned, allowing for more units allows the Applicant to offset the costs of the preceding proposed improvements/amenities, while addressing market demand for new rental housing stock in the City of Eagan, and Dakota County. It is important to note that with the Applicant's request to reconsider and remove conditions 78 and 79 of the Preliminary Development Agreement, the revised proposal laid out above provides more parking than can be utilized by both Lots 2 and 3. The revised proposal provides a parking ratio of 1.5 stalls per unit (182 stalls; 122 units). This results in an overall parking ratio for both Lots 2 and 3 of 1.4 stalls per unit. As discussed in 2014, the Applicant's preferred parking ratio for new development is 1.3 stalls per unit and that remains true today, however the Applicant is making a conscious design change to increase the parking ratio for Lot 3, and as a result the combined ratio for Lots 2 and 3, in an effort to help alleviate the City's parking concerns and to aid in the removal of conditions 78 and 79 of the Preliminary Development Agreement. B. Existing and surrounding land uses and zoning on subject property within 660 ft Zoning Categories: PD — Planned Development; R-4 High Density Residential; R-1 Residential Single Family; LB — Limited Business; and MU — Mixed Use. 616 Lincoln Avenue I Saint Paul I Minnesota 1 55102 The Right Home. The Right Neighborhood. Land Uses: Office/Service; Regional Commercial; Medium Residential Density; Low Density Residential; High Density Residential C. What impact does the planned development amendment have on surrounding property and land uses? As summarized in Paragraph A above, the planned development amendment will have a positive impact on the surrounding property and land uses. The preliminary use already approved under the Preliminary Development Agreement has not materially changed; it has been modified to create a higher and better use of the site. The impact on the surrounding property and land uses .remains the same as it was when the Preliminary Development Agreement was approved. D. What impact does the planned development amendment have on the subject property The amendment would significantly improve the subject property. It removes the impervious surface by adding the parking ramp extension, provides greater green space to the overall area including neighboring properties, creates a more sustainable living model, addresses the increased need for rental housing stock, and connects the two housing options to create a more cohesive residential environment. E. What impact does the planned development amendment have on City services such as sewer, water, storm water run-off and roads The planned development amendment/the project will tie into existing water and sewer lines, but will not affect or require changes to the existing infrastructure to accommodate the proposed project. The proposed plan has less impervious area than the original application. The original PUD incorporated a pond, and storm sewer system to accommodate this project. The proposed project will have less impact than the originally approved plan. F. Does the requested land use proposed by the amendment result in a better use of the land? Yes, the requested proposal unequivocally results in abetter use of the land. G. Concisely describe the public benefit of the proposed amendment. There are multiple public benefits of this improved development amendment proposal: (i) Environment: The increased scale of this proposed amendment allows us to afford the additional cost of expanding the existing parking ramp, which allows the Applicant to completely eliminate the surface parking lot. The new proposal actually has less impervious surface than the old plan, despite having 30 additional rental units. In addition to having less impervious surface, the project reduces the "heat island effect" by eliminating the heat catching black asphalt of a surface lot and by using plants, a swimming pool and other "green" surfaces on 616 Lincoln Avenue I Saint Paul I Minnesota 1 55102 The Right Home. The Right Neighborhood. the roof of the parking ramp expansion rather than just a roofing membrane. By incorporating a 140 KW solar system on the existing parking ramp roof, which would be the largest solar installation on any apartment building in Minnesota, the Applicant reduces its carbon footprint. A 5 story building is more energy efficient than a 4 story building because most of a building's heat loss is thought the roof. Finally, smart urban planning involves creating a sense of community and vibrancy within key areas by concentrating housing close to amenities such as mass transit, retail, walking trails, and restaurants. CityVue has all of these amenities. Concentrating apartments here where it makes sense will mean less poorly conceived urban sprawl elsewhere in Eagan and other suburbs. (ii) Physical Fitness and Well -Being: The increased scale of the proposed amendment allows us to fund the amenities of the swimming pool, the volleyball -sport court, and a deck with gazebo on the parking garage expansion roof. The proposed new structure also will have a fitness room with a full array of fitness and gym, equipment; in addition to the current fitness room on the rooftop of the CityVue tower. But, sometimes merely having fitness equipment or a pool isn't enough. Increasing the unit count from 203 to 233 creates a sense of community and vibrancy. Residents will see other residents living an active lifestyle and be compelled to participate, as the Applicant will have the participant support to offer outdoor yoga, fitness classes, and other group activities. The combined total of 233 units at CityVue Apartments with the proposed amenity package will create an urban lifestyle living option in Eagan that is only currently available in Minneapolis. (iii) Broader Range of Housing Options for Ewan Residents: The increased unit count allows the Applicant to provide more diverse floor plan options, including entry- level (first-time renters) and empty -nester options. (iv) Public Psi: The outpouring of support the Applicant has received from neighbors, staff and many residents of Eagan has been incredible. After its' 5 year period of vacancy, the Applicant has elevated this prominent building to become a modern urban lifestyle residence. People often remark how proud they are to live in Eagan when they see the rooftop deck lighting up CityVue in the night as they drive by. There hasn't been a significant amount of new rental housing in Eagan for nearly two decades, now there's an opportunity to do it right. When this proposed Phase 2 of CityVue is complete, with its' urban facade, large solar array and rooftop swimming pool, the Applicant believes Eagan residents will be proud to have a world class urban lifestyle living option in their community. 'CityVue Apartments, LLC is the successor owner of the subject property as it purchased the subject property from Open Space, LLC on December 5, 2014. As such, Open Space, LLC shall not be party to the amendment to the Preliminary Development Agreement or any other documentation or agreements that would be required with the execution of the amendment. 616 Lincoln Avenue I Swint Paul I Minnesota 1 55102 March 30, 2016 Sarah Thomas (Via Email) Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 RE: City View Phase II Ms Thomas. Thank you for the review of the City Vue Project. The following is a list of responses to your questions. 1) The street labels have been added to the plans. A hard copy of these plans will follow. 2) The setback information can be found on sheet L 3.0. They are as follows North: 0', South: 10'-3", East: 7'-8", West: 18'-1". 3) The owner will provide the information on the solar panels. 4) The Terrace has precast wall panels that extend 42" above the roof deck meeting the guard rail height. Additionally, there will be a 15' sport pole added around the volleyball area. This sport pole will have netting that is stung on a cable between the poles. 5) Please see attached for lighting specifications. 6) There is twenty-five feet from the garage door to the back of the curb. Note that the garage entrance is recessed below the building an additional five feet. This distance will allow one car to stack off of Town Center Drive. Residents will have an opener. The distance is such that one car can stack as it waits for the door to open. Typically the resident presses the opener as they are approaching the door so that do not have to wait. As a second car approaches the door is already up, and stacking is not an issue. This type of building does not generate much traffic at the same time so stacking is extremely rare. 7) Water will be brought to the pool from the interior of the building. There will be one meter on the building. There will be a water line that connects from the building to a nozzle on the exterior of the building at the community room that will be used in conjunction with hoses to fill the pool. 8) The trail easement along Town Center drive will be vacated, and a new plat will be provided that shows the removed easement. This plat to follow. 9) We will work with the attorney to describe the cross easement language between lots 2 and 3. 10) The design and development team will look into fiber access and provide you with more information as to the set-up for the building. 11) The landscaping plan has been reworked to disperse the planting, and the trees at Town Center Drive have been removed. Landscape plans to follow. Please let me know if you have additional questions. Hard copies of the above to follow. Sincerely, COLLAGE ARCHITECTS LLC Pete Keely, A.I.A. President V?i YS� �L7h - am F F £ ¢ S fi E E z " �f z z �o 5z zz 12 s o^ a w= ooN adz o £p asF ° L i NL`tw'�jl ms`s ® g„ /r 5 E � � � •' e331 5,2e2Q59=E "fr a g I z � u ggx S gbc o E 9 n 2i r 3 I-------------- 6 E- ^- ® cz ��afrd a z r^> � 6 I xrz�gaaws 5 ` L Imz '.I s 5 � E � I •�, �ntw h I I o I 6fr I gp ys 8 � a ° a m ^ ------------------- 9S'6-- 3,6op o0S z= g o d ^E = Ip" da .a E p ^°o e'sss z 3� 0 9 y :� g City of Eagan Parking Requirement Below is the current requirement for multi -family dwelling parking spaces, the request to change the requirement, the rationale for the requested change, and arguments in support of the change. REQUIREMENT The City of Eagan requires multi -family dwellings to have two parking spaces per unit. REQUEST CityVue Apartments, LLC and its management agent At Home Apartments, L.L.C, along with its partner Interstate Partners, requests the City of Eagan adjust or make an exception to the existing requirement. RATIONALE The requirement of two parking spaces per unit is excessive for the rental markets current needs and is outdated. SUPPORTIVE ARGUMENT In the 1970s and 1980s when the current parking requirement (2 parking stalls per unit) was implemented, the majority of newly constructed buildings consisted of 2 and 3 bedroom units. Today, the majority of newly constructed buildings consist of 1 bedroom units, thus decreasing the need for such an excessive parking requirement. For example, CityVue Phase II consists of 102, 1 bedroom units and only 20, 2 bedroom units. Dakota County Household Statistics A Dakota County Housing Study compared household types from the years 2000 and 2010. The study revealed the number of married households with children decreased 16% and the number of single parent and unmarried households increased 22%. Moreover, the number of individuals who lived alone increased 16% and the number of people with non -related roommates decreased 10%. Statistics of Renters and Vehicles In 2009, statistics from City-Data.com showed that the City of Eagan consisted of 5,991 renter occupied units. Of the 5,991 renter occupied units, 3,058 units had only one vehicle associated with the rental unit. Therefore, over half (51%) of renter occupied units had only one car associated with the unit. Please refer to htW://www.city-data.com/housing/houses-Eagan-Minnesota.html to review the above referenced statistics. 616 Lincoln Avenue I Saint Paul I Minnesota 1 55102 i The Right Home. The Right Neighborhood. Comparable Cities The City of St. Louis Park, which is comparable to the City of Eagan, requires one parking space per bedroom. The City of Golden Valley, which is also comparable to the City of Eagan, requires one parking space per bedroom. Examples of New Development Parking CityVue Apartments is a 113 unit building in Eagan that was completed in 2015. Currently, the building has 89 units occupied and 120 registered cars. Therefore, the current parking ratio is 1.3 cars per unit. Boatworks Commons is an 85 unit building in White Bear Lake that was complete in 2015. Overall, the building has 120 parking stalls and a 1.4 ratio of parking stalls per unit. The building currently has 94 registered cars for a parking ratio of 1.10 cars per occupied unit. Parkway West is a 48 unit apartment building located in Minneapolis completed in February 2013. The building currently has 48 units occupied and 61 vehicles registered. Therefore, the building has a 1.30 ratio of cars per unit. 616 Lincoln Avenue I Saint Paul I Minnesota 1 55102 r The Right Home. The Right Neighborhood. May 9, 2016 City of Eagan 3830 Pilot Knob Rd Eagan, MN 55122 Attn: Mayor Mike Maguire Councilmember Paul Bakken Councilmember Cyndee Fields Councilmember Gary Hansen Councilmember Meg Tilley RE: CityVue Apartments, LLC - Planned Development Amendment - Outlot A/Lot3 (CityVue Commons Planned Development) Dear Mayor Maguire and Councilmembers, On behalf of CityVue Apartments, LLC and our managing agent At Home Apartments, L.L.C., please accept this letter as a supplement to our request for approval of our Planned Development Amendment to the CityVue Commons Planned Development. With this letter and attached updated rendering, we hope to address some concerns raised by the City's Planning Commission during the April 26th meeting. The majority of our time before the Planning Commision focused on the concerns of a few Commissioners regarding parking and supplemental storage. Before we respond to those concerns, we would like to take this opportunity to highlight the many positive aspects of our requested changes to the scope of the project. Unlike the currently approved 90 unit building that had a large surface parking lot, our amended project has zero surface parking. All of our parking is either under the proposed apartment building or in the 3 story parking ramp. Enclosed ramp parking is roughly five times more expensive than surface parking, but it allows our proposed 122 units project to have 5% LESS impervious surfaces than the currently approved 90 unit project. The Right Home. The Right Neighborhood. 2. Our amended request includes install of a $300,000.00 solar component to be constructed on the rooftop of the existing parking ramp. This addition is not only environmentally significant, as a scaled solar electricity generator, given its prominent location it helps bolster the City's reputation as a progressive and responsible community. 3. Although the solar and enclosed parking come at great expense to the developer, we are not requesting TIF or any other public subsidy of financial assistance from the City. 4. Increasing the unit count from 90 units to 122 units allows us to spread out the cost of the proposed new parking structure rooftop amenities. A swimming pool, fitness center, volleyball court, and rooftop gazebo are active lifestyle additions that will be enjoyed by seniors and millennials alike. If the unit count stays at 90 units we cannot afford to include these amenities. Put simply, this project, as amended, is vastly superior to the currently approved 90 unit project. Increasing density from 90 to 122 units allows us to make these improvements which significantly enhance the development as a whole. As the developer and owner, we have gone to great lengths to ensure this increased density is being designed in an environmentally sensitive manner, and in a location that is actually improved by the vibrancy and active lifestyles of the proposed additional apartment homes. The attached rendering, created by the project architect Collage Architects, has the existing CityVue `tower' in the background to give a better sense of scale to the proposed new apartment building, and depicts how the site transitions from the existing 11 story tower, to the proposed 5 story multifamily building, to the 3 story buildings across the street to the south. It also gives a better sense of how expanding the existing parking structure ties the two multi -family buildings together. Lastly, it depicts a more urban streetscape, encouraging use of the sidewalk, and softening the impact of the 11 story building. With regard to the parking concerns raised by the Planning Commissioners, the current 90 unit approved project has a parking ratio of 1.3. As we have previously stated, based on our 25 years of experience managing and developing multifamily housing, we wholeheartedly feel that a parking ratio of 1.3 is the correct parking ratio for the project of this size. With that said, we listened to and appreciate the concerns of the Commissioners and the Eagan Fire Department. At substantial cost and expense, we have increased parking by over 15% - going from the 1.3 stalls I The Right Home. The Right Neighborhood per unit for the approved 90 unit project to the ratio of 1.5 stalls per unit for the proposed 122 unit project, having done so entirely with covered parking. In addition to our proposed 15% increase to the parking ratio, 84% of the units in our proposed development are one bedroom units which require substantially less parking than the historic mix of one, two, and three bedroom suburban homes which the City's 2:1 parking requirement was designed to address. Of the 188 ramp parking stalls proposed within our 122 unit project, 70% of the parking is non -assigned, "flex" parking. Based on our experience, we believe flex parking increases parking availability by 30%, thus virtually increasing our parking supply by 37 stalls. St. Paul, Minneapolis, St. Louis Park and other progressive metro cities have a building code requiring 1 parking space per unit. It would be possible to strictly adhere to the current City parking requirement, but doing so would mean building a large, ugly, environmentally insensitive surface parking lot. Instead, we offer a "healthy" parking ratio 150% greater than many metro cities; with zero surface stalls, improving the parking ratio with forward thinking flex parking, all while incorporating solar and green living space on the parking garage roof. While we believe strongly enough that the proposed parking ratio of 1.5 stalls per apartment to invest in this $25 million development without any TIF or public subsidy, in the unlikely event we experience a parking shortage we do have options. The first option would be to apply flex parking format to the 64 stalls of underground parking. This would increase parking availability by 30% and result in 19 additional spaces. The second option is to carve some parking out of the real estate we own in Outlot C. The final option is to lease spaces from the existing medical office building to the west, or the proposed medical office building (Outlot B) to the east. Both office uses have business parking needs at the opposite times of our residential parking needs (weekdays vs. evenings and weekends). We would like to note the existing building to the west appears to be drastically over parked with a high number of vacant, unused stalls. With 2 owners to negotiate with, additional parking will be easy to procure in the highly unlikely event we ever get to this final option. Addressing the issue of supplemental storage space, the attached diagrams from Collage Architects explains how we are meeting the building code storage requirements. Since 1990, At Home Apartments has purchased and renovated (and still owns today) several 1970's vintage distressed apartment complexes, each one of these apartments had a detached storage unit. Some of these storage units have had fires from vandalism, most had graffiti and signs of break-ins, The Right Home. The Right Neighborhood. some were filled with boxes and garbage from residents who had moved 15 years ago, and all of them were very ugly with multiple locks and multiple names taped or written on the doors. With our proposed development instead of detached storage lockers we use the space available in the structure to put one or more walk-in closets in EVERY apartment unit, we include ample underground heated garage space for bicycle storage, and we use common area space to add community rooms with wi-fi, fitness centers and rooftop gathering areas for all residents to enjoy. Putting yourselves in the shoes of a prospective resident we would ask each one of you - would you rather leave your apartment and take the elevator to your detached storage locker that is subject to theft and vandalism? Or, would you prefer to have walk-in closets in your apartment, heated secure bicycle storage, and common area amenities for you to enjoy free of charge? Though we disagree with the current City code requiring storage, we have acquiesced to the requirement, but based on our expertise and experience we can confidently say requiring detached storage lockers is severely outdated and we strongly encourage the City to reconsidered its current storage requirements due to fire, safety, and theft concerns and also the needs and lifestyle choices of today's rental demographic. Again, with this letter we respectfully ask you to carefully consider how we have improved upon existing parking code to meet the parking needs of our residents in the proposed 122 unit project. Although on paper we don't meet the 2:1 parking requirement, in practice we have designed a superior project that provides ample parking for all residents in an environmentally sensitive project. With your support and approval, this second phase of CityVue apartments will become a vibrant, forward thinking project that meets the lifestyle demands of current Eagan residents, and that will become a symbol of a new and progressive Eagan. Thank you in advance for your time and consideration. Sincerely, Michael E. Cashill, Chief Manager CityVue Apartments, LLC m � � ■ � � in `° § } � ) � @ ƒ§�' , . § ] j� f • � - a e! )(§ k§§ | ! c \! G ) » m � � N 0 0 a Elk at a, RN I N Vai H N 0 0 a s { tt i �ti,� I ��•�. F t T. t i•'�-�•s—s—r�r--_4�•-� t - � x r -f�� �'� kaT. pp 1 A} t ,'t z {� t�z t•i rl �tk III, . V ivaL �4r vi.i : \�e al0 f In '-t- --'•'E4Y"1 C'1 —t jj' } ' '1121 f St f-1 I i Rim \ am .� Agenda Information Memo May 17, 2016, Eagan City Council Meeting New Business B. Planned Development Amendment and Final Plat — Town Centre Medical Building, LLC Actions To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment for a modified use and Site Plan consisting of a medical office building upon 1.5 acres for property legally defined as Outlot B, CityVue Commons, subject to the conditions listed in the APC minutes, as modified. To approve a Final Plat (CityVue Commons 3rd Addition) for two lots consisting of approximately 3 acres for properties legally defined as Outlots B and C, CityVue Commons. Required Vote For Approval: ➢ Majority of Council Members Present Facts: ➢ The applicant is proposing to develop Outlot B with a 12,745 sq. ft. medical office building. ➢ The existing Planned Development (PD), established in 2014, designates Outlot B for a 10,150 sq. ft. retail strip center with a restaurant. The PD Amendment is needed due to a larger building size and change in use. ➢ The proposed development decreases the amount of required parking; however, the proposed layout results in a building setback deviation from the private street. ➢ The request also includes a deviation to the sign requirements as the proposed signage is more similar to that of retail than an office building. ➢ The Advisory Planning Commission (APC) modified the condition of approval regarding building signage. ➢ Approval of the Planned Development Amendment simultaneously constitutes the Final Planned Development for the property. ➢ The Final Plat has been reviewed by staff and the Dakota County Surveyor, and has been approved for mylars. ➢ A public hearing was held on April 26, 2016, and the APC did recommend approval, subject to the modified conditions as listed in the APC minutes. Issues: ➢ The APC members shared their concern with a signage precedent being set for a single - tenant building. They stated individual building signage for each sub -specialty would not be consistent with the City Code or other medical office buildings in the vicinity. ➢ The applicant has provided a revised Site Plan to address the concern regarding a separation behind the building. The revised plan results in the need for angled parking and the loss of six parking stalls. This will require "one way" and "do not enter" signage as well as a vehicle turn -around area. 60 -Day Agency Action Deadline: 60 day extension to July 14, 2016 Attachments: (7) NBB-1 Location Map NBB-2 Draft April 26, 2016 APC Minutes NBB-3 Planning Report NBB-4 Report Exhibits NBB-5 Final Plat NBB-6 Dakota County Plat Commission letter received April 11, 2016 NBB-7 Revised Site Plan received May 4, 2016 NW t ° i c O c E� ■ r® �dy ad Gd w a °i m Q v > aci t ° m c O c E� W �Eaci V °i m Q v > aci 'a.�'E U � m U Q. � y C 4+ > M C O m � a d am a U (UO =Q c E c o_ `° w a. Z V *' p N Z .� d p � W a �U t ° W 0 °i N Im U � �p a � y C N N C O m � a d am a U c ®t r, ®I®I _ � '� 1111►�®� � ®������� . o -aye_ a -�-- - -- --- --------------�__. .-..-.. -_- a •. a e. a -- -�--- ---- - -- - - - -- • ®M X11 i �®r■ � �� ®�etl��P� Sys �. ®�• �®, . ®�� �■, �®��,®®,gyp®�roegre®�� ' �,S ss �a es e911afss s's�s6see ee � � �'� _ � • � ■'��_ iYe®o®®r rr�i®ice® ■■ ® �� �. _- -._ „ .. . rim•'-•.. . m■rre��ss®®®��' o � r ®®O®®ii0��•o0 "� y ®� s�- �® P�.r ►moi Xlaw 11►� r• ■• LLC, L- o 0 N C O U � �p a � y C N N C O m � a d am a U c Jog .. J ®� o 0 ®� 100 ®t r, ®I®I _ � '� 1111►�®� � ®������� . o -aye_ a -�-- - -- --- --------------�__. .-..-.. -_- a •. a e. a -- -�--- ---- - -- - - - -- • ®M X11 i �®r■ � �� ®�etl��P� Sys �. ®�• �®, . ®�� �■, �®��,®®,gyp®�roegre®�� ' �,S ss �a es e911afss s's�s6see ee � � �'� _ � • � ■'��_ iYe®o®®r rr�i®ice® ■■ ® �� �. _- -._ „ .. . rim•'-•.. . m■rre��ss®®®��' o � r ®®O®®ii0��•o0 "� y ®� s�- �® P�.r ►moi Xlaw 11►� r• ■• Advisory Planning Commission April 26, 2016 Page 11 of 24 E. CityVue Medical Building Applicant Name: Bruce Miller, MFC Properties Corporation Location: Outlot B, CityVue Commons Application: Planned Development Amendment A Planned Development Amendment to allow a medical office. File Number: 15 -PA -03-03-16 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated April 21, 2016. Bruce Miller, applicant, stated that while the proposal is for a single -tenant medical building, the user has a range of the sub -specialties that are important to the company. He also stated that the proposed building will look similar to the multi -tenant retail building originally approved for the site. Tony Benusa, Midwest ENT, stated their menu of sub -specialty medical businesses create a blend of medical office and retail. He also stated that the proposed design provides two entrances from the outside; each to a vestibule that then provides direct access to the area each service offered. Member Vanderpoel stated she was unaware of any other medical office in Eagan that has so much signage. Further, she commented that her clinic in Burnsville provides many of the same sub -specialties but none of them are identified on the building. Member Dierkes stated his concern for setting a precedent. Member Woebke stated he was sympathetic to the signage request but would be more comfortable with five total signs. Member Piper stated his support for a thriving small business but also thought five total signs was appropriate. Member Sagstetter suggested the applicant was dealing with a marketing issue, not a signage issue. He stated five total signs was reasonable. Member Woebke agreed that five total signs was reasonable. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Woebke moved, Member Piper seconded a motion to recommend approval of a Planned Development Amendment to the CityVue Commons Planned Development for a modified use and Site Plan consisting of a medical office building for property legally described as Outlot B, CityVue Commons, subject to the following conditions, as amended: Advisory Planning Commission April 26, 2016 Page 12 of 24 1. The applicant shall enter into a Planned Development Amendment Agreement with the City. The following exhibits are the Agreement: • Final Site Plan • Final Landscape Plan • Final Building Elevations • Final Signage Plan 2. The development shall receive Final Plat approval prior to building permit issuance. 3. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). The applicant shall provide a civil drawing plan for outside plant (including handholes and conduit path) work as well as an electrical plan for inside plant work to be reviewed and approved by City staff. This development shall include the installation of fiber optic cable in its construction plans at the time of Building Permit. 4. A sidewalk shall be extended to the north property line, when a connection is identified, to allow more connectivity within pedestrian facilities. 5. The applicant shall provide an appropriate separation between the building and parking lot with a sidewalk and planting bed area along the length of the rear/south side of the building. 6. The applicant shall submit a Lighting Plan with the Building Permit. All parking lot lighting shall provide a minimum of 0.5 footcandles throughout, with an average to minimum ratio of not more than 4. 7. The development shall utilize similar light fixtures that are the same as existing in the area in relation to height and style. All on-site street lighting shall be hooded and directed to deflect light away from adjacent properties. 8. A total of five building signs shall be allowed; all signage shall comply with applicable provisions of the City Sign Ordinance. 9. The applicant shall revise the south and west elevations so that all surfaces have the same and equally attractive finish. 10. Trash and recycling receptacles shall be stored within the building. 11. The revised Landscape Plan shall provide screening of ground mechanical equipment and an area for foundation plantings along the south side of the building. 12. Park dedication requirements have been previously satisfied with the original plat in 1985 and no additional cash payment shall be required. Advisory Planning Commission April 26, 2016 Page 13 of 24 13. Trail dedication has been fulfilled through the construction of walks and trails with public recreational and transportation benefits, with the original development. The construction of these walks and trails satisfies the trail dedication requirements and no additional cash payment shall be required. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: April 21, 2016 APPLICANT: Town Centre Medical Building, LLC PROPERTY OWNER: Yankee Doodle Commercial, LLC REQUEST: Planned Development Amendment LOCATION: Outlot B, CityVue Commons CASE: 15 -PA -03-03-16 HEARING DATE: April 26, 2016 APPLICATION DATE: March 16, 2016 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: SA/MU, Special Area/Mixed Use ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant proposes a Planned Development Amendment to the CityVue Commons Planned Development for a modified use and Site Plan consisting of a medical office building for property legally described as Outlot B, CityVue Commons. Execution of the Planned Development Amendment will simultaneously constitute the Final Planned Development Agreement for the property. AUTHORITY FOR REVIEW PD Amendment: Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY The property was platted in 1985 and replatted as an Outlot in 2014. The property is part of the CityVue Commons Planned Development (PD) which was established in 2014. The 10 -acre PD Planning Report — CityVue Medical Office-Outlot B April 26, 2016 Paee 2 approved four retail commercial buildings including a fast-food restaurant and drive through bank and two apartment buildings, one of which was a conversion of the former 10 -story Blue Cross Blue Shield office building. The subject parcel is undeveloped and has been used as a construction staging area. EXISTING CONDITIONS The 1.46 acre parcel is currently vacant and void of trees. Promenade Ave., a private road that connects Yankee Doodle Road and Town Centre Drive, runs along the west property line. A concrete sidewalk is located in the west boulevard of Promenade Ave. The site lies within the Shoreland Overlay District of O'Leary Lake. A pond and infiltration basin was constructed on the parcel to the south and was sized to accommodate storm water requirements for the entire CityVue development. Water and sewer service stubs were previously installed in anticipation of future development. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a single story, 12,745 sq. ft. office building. The development plan includes 93 surface parking stalls that surround the building save the western side of the property which abuts Promenade Avenue. The site has one access to Promenade Ave and provides access to the north for the future development of the northerly lot. Compatibility with Surrounding Area — Surrounding development includes a variety of service, office and retail businesses as well as residential uses. Planned Development Zoning — The Planned Development zoning district allows the developer to have greater flexibility in the design of the development and the City to require higher standards in exchange for that flexibility. The site is zoned Planned Development. The current request is for changes to the use from retail and restaurant to medical office and a building footprint increase from 10,150 sq. ft. to 12,745 sq. ft. Existing Use Zoning Land Use Designation North Vacant PD, Planned Development SA/MU, Special Area/Mixed Use South Service PD, Planned Development SA/MU, Special Area/Mixed Use East Retail PD, Planned Development SA/OS, Special Area/Office Service West Residential PD, Planned Development SA/MU, Special Area/Mixed Use EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a single story, 12,745 sq. ft. office building. The development plan includes 93 surface parking stalls that surround the building save the western side of the property which abuts Promenade Avenue. The site has one access to Promenade Ave and provides access to the north for the future development of the northerly lot. Compatibility with Surrounding Area — Surrounding development includes a variety of service, office and retail businesses as well as residential uses. Planned Development Zoning — The Planned Development zoning district allows the developer to have greater flexibility in the design of the development and the City to require higher standards in exchange for that flexibility. The site is zoned Planned Development. The current request is for changes to the use from retail and restaurant to medical office and a building footprint increase from 10,150 sq. ft. to 12,745 sq. ft. Planning Report — CityVue Medical Office-Outlot B April 26, 2016 Page 3 Term — Staff suggests a three-year term for this Planned Development Amendment. The Preliminary Planned Development has a five-year term and is two years into that Agreement. Public Benefit — The Planned Development zoning affords flexibility to both the applicant and the City with objectives that the mutual flexibility benefits both parties. The applicant's narrative states the public benefit "will allow for an existing medical specialty to continue to provide quality care to the citizens of Eagan and surrounding communities. In addition to providing medical services and paying real estate taxes, Midwest ENT employs approximately 30 people in Eagan with high quality, high paying jobs." As part of the package, the applicant is requesting deviations from the PD for signage and building setback to the private street. Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its Comprehensive Guide Plan and has subsequently adopted zoning standards to assist with noise mitigation that are consistent with Metropolitan Council requirements. The subject site is located within the one -mile buffer area of Noise Policy Zone 4. The adopted zoning standards consider office use as Compatible within the Noise Buffer Zone and no further noise mitigation is required. Lots — The 1.5 acre parcel takes access to Promenade Avenue, a private street. The lot is currently an Outlot and must be platted prior to issuance of a Building Permit. Bulk Standards — The Subdivision Ordinance requires a minimum structure setback of 25 feet from the back of curb for any private street. The proposal satisfies all standard structure and parking/drive aisle setback requirements save for the structure setback from the private street. The proposed setback is 20' 3". The Preliminary PD provided for parking adjacent to the private street; therefore the structure setback was a non -issue. The proposed deviation to the building setback is a policy matter for City officials. If found acceptable, the deviation can be accommodated through the Planned Development zoning. Shoreland — Shoreland Zoning establishes a 50 -foot minimum structure setback from the OHWL of O'Leary Lake. This requirement is met as the first tier or 200 feet from the OHWL, is outside of this proposed development. Green Space — Green space serves two functions, both to provide permeable surface in a development and to provide aesthetic benefit. The City's CSC zoning requires a minimum green space of 30%. Overall, the CityVue development provides 36% pervious coverage which meets City Code requirements and was approved with the PD. This lot was approved with a deviation of 15% green space. The proposed Site Plan provides 20% green space which exceeds the required amount with the PD. Planning Report — CityVue Medical Office-Outlot B April 26, 2016 Pate 4 Building Coverage — The CSC zoning district building coverage maximum is 30%. The proposal meets this requirement with an overall building coverage of 20%; however, it is an increase of 4% over the PD approval of 16%. Height — The CSC zoning district maximum height allowed is 35 ft. The proposal meets this requirement with a building height of 20'. Parking — The PD allowed for deviations in parking from City Code requirements as well as joint parking for the center. Stall Size — Parking stalls are proposed to be 9' wide by 18' deep which was approved with the PD. Number of stalls — City Code requires 1 stall/150 sq. ft. of net leasable floor area for medical office use which equates to 85 stalls. This requirement is less than the requirement for retail and restaurant. The retail and restaurant proposed for this site required 86 stalls and the PD provided 87 stalls; however, 10 stalls were considered as joint parking with two other lots as indicated in the chart below. Per City Code, the proposed medical office use requires 85 stalls which is similar to what was approved with the PD. The applicant is providing 93 stalls to serve the site. The 24' drive aisle directly abuts the rear of the building without a sidewalk connection to the two doorways or protection of the building. The applicant should provide an appropriate separation with a sidewalk and building foundation planting area along the rear of the building. Planning Report — CityVue Medical Office-Outlot B April 26, 2016 Page 5 Parking calculation based upon Preliminary PD (see parking exhibit): Building Required Preliminary PD Deviation Proposed/Actual parking Approval Built 1- 10,000 sf retail 79 68 -11 68 2*- 10 -story apt 224 (112 169 (33 surface -55 141 stalls enclosed) w/shared parking) 18 underground 123 ramp 3- 4 -story Apt 180 (90 120 (48 surface) -60 future phase enclosed) 4* - Proposed 85 87 +6 93 Medical Office 4 * 7,000 s f Fet it 3,000 8f festaura"t 96 $-7 =4 Ate o 5* fast food w/drive 50 51 +1 future phase through 6 bank w/drive 20 42 +22 future phase through * 19 stalls designated as shared parking between these 3 lots Building Elevations/Architecture — The CityVue Commons PD established design guidelines for buildings and use of compatible finish materials throughout the development. This proposal should be evaluated based on how well it complies with the City ordinance and maintains compatibility within the context of the CityVue PD. Specifically, new buildings in commercial districts are required to utilize at least two Class I materials and be finished with at least 65% Class I materials. Not more than 35% may be Class II or II materials, and not more than 10% Class IV materials. All exterior vertical surfaces are to have an equally attractive or the same finish. The new 10,000 sq. ft. retail building located upon Lot 1primarily consists of masonry brick and glass as well as EIFS and ornamental metal. The office building is proposed to be finished with brick (identified as brickl and brick2 on the Exterior Elevation plan) and glass. The brick appears to be two different shades of color, not brick type. All elevations meet the minimum classification and quantity requirements; however, the south and west elevations do not contain any Class II materials and therefore, each fagade is not treated equally. The applicant should revise the south and west elevations so that all surfaces have the same and equally attractive finish. Trash Storage — Per City Code, all trash and recycling shall be located indoors or in an enclosure attached to the principal building. The submitted plans identify trash/recycling located in the building which meets Code requirements. Planning Report — CityVue Medical Office-Outlot B April 26, 2016 Page 6 Mechanical Equipment — City Code Section 11.70, Subd. 21, requires that all rooftop and ground mounted mechanical equipment be screened from off-site views. The building plans provide the required minimum parapet height of 30", and the landscape plan shows plantings around the transformer save the private street. The Landscape Plan should be revised to provide full screening of the transformer. Site Lighting — A site lighting plan was not included with this application. The PD approved several types of lighting within the development, all consisting of LED fixtures. Street and adjacent parking lot lighting consist of both single and double arm fixtures mounted on 25' poles. Pedestrian lighting is provided along the west side of the private street, adjacent to the sidewalk with post top style fixtures mounted on 20' poles. Buildings are accented with wall sconces. The applicant should submit a lighting plan with the building permit. All lighting should be shielded so the source of light is not visible from off the property and to prevent glare. All parking lot lighting should provide a minimum of 0.5 footcandles throughout, with an average to minimum ratio of not more than 4. Signage — A Master Sign Plan was approved for the CityVue PD which includes entry monuments at the east and west corners of the development at Yankee Doodle, and a monument at the south entrance to the site at Town Centre Drive, to the east of Promenade Ave. A center identification pylon sign also is located at the north entrance to the CityVue site. Building signage is required to meet City Code requirements. The applicant is proposing nine building mounted signs. The letters are halo illuminated channel letters which are not internally lit; however the globe and flame logos are both halo and internally lit. The applicant is proposing one sign on the west elevation and eight signs on the north elevation. The applicant has stated they will remove the "Midwest" sign on the NW corner of the building as it is a duplicate of the "Midwest" sign in the center of the north elevation. There are no signs proposed on the east or south elevation. As a single tenant building, City Code allows three signs on two elevations. The applicant is suggesting that the building will function similar to a multi -tenant building, thus requiring signage for each subsidiary service. In comparison, multi -tenant buildings allow three signs for end cap users (2 business/1 product) and one sign for internal tenants. A typical multi -tenant retail building has direct access to each tenant space. In this case, the building is served by two access points. Staff researched the signage allotted on similar medical office buildings in the same vicinity and found the 55,000 sq. ft. medical office building at 1185 Town Centre located adjacent to the subject site to the south and east as well as the 46,000 sq. ft. Health East building at 1215 Town Centre just west of the subject site were both limited to building signage in their Planned Development approvals. The PD Amendment for building signage at 1185 Town Centre Drive consists of one building identification name above the main entrance on the south elevation; four tenant names on the Planning Report — CityVue Medical Office-Outlot B April 26, 2016 Page 7 south elevation; and one tenant name on the east elevation. All building signage is required to consist of non -illuminated reverse channel letters in dark bronze, individually mounted to the building. Major products or services offered by a tenant can be included in a tenant's sign, provided it conforms to the same style as the other building signs in color, type, size and font. Building signs including corporate logos, emblems and shields are not permitted. The PD Agreement for building signage at 1215 Town Centre Drive consists of 3 signs on the north elevation and 2 signs on the south elevation, similar in design and of the same type of construction. The total number of building signs cannot exceed five signs. Only one building sign is permitted for each tenant. Up to two building signs on separate elevations are permitted for a single tenant occupying 50% or more of the building. The building proposed here has a single tenant that offers a number of medical services; an acceptable amount of signage is a decision for City Policy makers. Landscaping — The proposed Landscape Plan is acceptable with minor modification. The Landscape Plan utilizes 3 species of overstory/shade trees (Northwood Red Maple, Swamp white Oak and Boulevard American Linden) for a total of 10 on site, and a variety of shrubs and perennials. Landscaping should be revised to include screening of mechanical equipment such that the equipment is completely screened from the ground -level view of adjacent properties and an area for foundation plantings along the south side of the proposed building. Topography/Grading — The site generally slopes to the east with elevations ranging from 914 to 904. The majority of the site will be disturbed in preparation for the proposed building and parking lot and to flatten out the site. A retaining wall ranging from 1' to 6' tall is proposed along the south and east sides of the parcel. Utilities — Lateral water main and sanitary sewer of sufficient size, depth, and capacity is available for connection and extension with the development of this site. Sanitary sewer District N (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site. Water and sewer service stubs were installed along Promenade Ave. in anticipation of future development of this parcel. With the exception of the water main loop along Promenade Ave., all utilities are proposed to be privately owned and maintained. Private utility maintenance agreements were previously entered into for all lots and outlots in the development. In 2004, the Eagan Technology Task Force recommended that broadband and fiber optic telecommunications networks be expanded in the city wherever possible. The applicant should submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). The applicant should provide a civil drawing plan for outside plant (including handholes and conduit path) work as well as an electrical plan for inside plant work to be reviewed and approved by City staff. This development should include the installation of fiber optic cable in its construction plans at the time of Building Permit. Streets/Access/Transportation — Promenade Ave., located between Yankee Doodle Road (CSAH 28) and Town Centre Drive, is a two lane private street with a concrete sidewalk located in the west boulevard. This development proposes two full accesses onto Promenade Ave., and a future parking lot connection to the property to the north. Private cross -easements for Planning Report — CityVue Medical Office-Outlot B April 26, 2016 Page 8 ingress/egress and shared parking, and a maintenance agreement for the private street, were previously entered into with all lots and outlots in the development. The developer proposes to construct a sidewalk between the south and north entrances of the parking lot, along the western edge of the building. There is not a controlled intersection that is readily available for pedestrians to cross Promenade Ave., so a sidewalk should be extended to the north property line to allow more connectivity within pedestrian facilities. Wetlands — Because there are no wetlands on site, City Code § 11.67, wetland protection and management regulations, does not apply. Storm water Management/ Water Quality — The total area of this parcel is 63,583 sf. The proposed development includes 51,122 sf of impervious surface. The storm water management system was installed in the initial phase of development of CityVue Commons to accommodate the entire development. This storm water management system includes private storm sewer and a private storm water pond, filtration basin and pre-treatment sump located on the east side of Promenade Ave. No modifications to the storm sewer system are proposed. A .storm water maintenance agreement was previously entered into between Lot 2, Block for CityVue Commons for the perpetual maintenance of the storm water pond, filtration basin, sump, and storm water conveyance system. Storm Water Drainage — The entire site lies within Drainage District D (as designated in the City Storm Water Management Plan — 2007). A private storm water system of sufficient size, depth and capacity was constructed with the initial CityVue Commons development, and is available for connection by development of this property. Storm water flows through the private storm sewer to the pond and infiltration basin on the parcel to the south. This system was designed to accommodate the drainage of the overall development. Tree Preservation — Tree Preservation was previously satisfied with the Preliminary Planned Development. Parks and Recreation Park Dedication — The proposed development is located in the service district served by O'Leary Park, located immediately to the south of the development site. The property was originally platted in 1985 and at that time, park dedication was satisfied. Trail Dedication — The PD included construction of several walks and trails providing public recreational and transportation benefits. Staff determined that the new trails would satisfy the trail dedication requirements and no additional cash payment would be required. Financial Obligation — At this time, there are no pending assessments on the parcels included with this development. Planning Report — CityVue Medical Office-Outlot B April 26, 2016 Paae 9 SUMMARY/CONCLUSION The applicant is proposing a Planned Development Amendment to the CityVue Commons PD. The proposed amendment consists of a medical office building in lieu of a retail/restaurant building and an increase in building size of approximately 2,600 sq. ft. The office use requires less parking thereby reducing the amount of parking required on the site. The development plans appear acceptable with modifications. The developer proposes a setback deviation from the private street, and signage that is atypical for office buildings. Both are policy matters to be determined by City officials. Execution of the Planned Development Amendment will simultaneously constitute the Final Planned Development Agreement for the property. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to the CityVue Commons Planned Development for a modified use and Site Plan consisting of a medical office building for property legally described as Outlot B, CityVue Commons. 1. The applicant shall enter into a Planned Development Amendment Agreement with the City. The following exhibits are the Agreement: • Final Site Plan Final Landscape Plan Final Building Elevations Final Signage Plan 2. The development shall receive Final Plat approval prior to building permit issuance. 3. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). The applicant shall provide a civil drawing plan for outside plant (including handholes and conduit path) work as well as an electrical plan for inside plant work to be reviewed and approved by City staff. This development shall include the installation of fiber optic cable in its construction plans at the time of Building Permit. 4. A sidewalk shall be extended to the north property line to allow more connectivity within pedestrian facilities. 5. The applicant shall provide an appropriate separation between the building and parking lot with a sidewalk and planting bed area along the length of the rear/south side of the building. 6. The applicant shall submit a Lighting Plan with the Building Permit. All parking lot lighting shall provide a minimum of 0.5 footcandles throughout, with an average to minimum ratio of not more than 4. Planning Report — CityVue Medical Office-Outlot B April 26, 2016 Pate 10 7. The development shall utilize similar light fixtures that are the same as existing in the area in relation to height and style. All on-site street lighting shall be hooded and directed to deflect light away from adjacent properties. 8. All signage shall comply with applicable provisions of the City Sign Ordinance. 9. The applicant shall revise the south and west elevations so that all surfaces have the same and equally attractive finish. 10. Trash and recycling receptacles shall be stored within the building. 11. The revised Landscape Plan shall provide screening of ground mechanical equipment and an area for foundation plantings along the south side of the building. 12. Park dedication requirements have been previously satisfied with the original plat in 1985 and no additional cash payment shall be required. 13. Trail dedication has been fulfilled through the construction of walks and trails with public recreational and transportation benefits, with the original development. The construction of these walks and trails satisfies the trail dedication requirements and no additional cash payment shall be required. <1z � c 0 O N O U � �p a =a E � tq N R'S m 0 a N N p N C!] i �r a s m a y u > o E ® _ O U C. O w o d m d r 0 LO > O O O 0 SO VO O ca o E� m ar v z 0 z d 7 41 O a N L d � a �v <1z t LL o O O N O U � �p a � tq N C C G N N p N C!] i O O a s m a y ® o LO 0 I. W W (D LL 0 0 LO 0 0 Z i� d E V d E 0a � C :.: � E O co T / 0 0 v = n. Lh Ear' z +j o �z m p^c'm awv 5SU-680-M :"A 006L-694-E9L :Uuo4d 64ss Nw 1.U1.1[l 1001 jjnS ,3N OAIJCI6 PM Uvsea4d 06SE . ..... UID:)o vq ubiljD:) 1059-01W lueft3 NVD'V3 -.SNOW WOZ) a nAA.L13 A3Adns OINdV'dBOdO.L 18 AdvaNnas zzlgs NW u-fta 001 ojjnS (I uol6ulqseM ogtE ,:m 'Emramns IVDI(]aW MiNaD NMOI 11 OoldR io- �Uk C- ----------- EIAI; ..... .... . 0 E- E- Jg 0 P. iFo C) E- 91 R. 1 .1 fl if E- L19 1 A I. I g.d PQ ILI 22 Ag gm N 5 -q Ida 1 P4 f1; lilt lj- 1 .9 - . 5! JR 45A 111g! A I H 0 0 0 0 0 0 T of a& ?P. 0 ol 0 m UP, AIR -, I, u -- I- I I 11 OoldR io- �Uk C- ----------- ..... .... . �_,J .... ....... . . ... ..... ---------- ---------- — — — — — — — — — — — – F I 6S6Z-6"-E9L :XeJ 006Z -68P -E9/ :auOqd 40 euulw lue6ea 5 W '-u[-IEI 'OOT# M 'Ja -bPI'd lue—qd 069C E)Nlallns ivoiaaw 3nAl.Ll:) ZZTG9 NW 'ueB-3 DN-Amns --WNOMFAN� UIDOOVY OOT .)J�S 'aAlla uol6ulqs�M 09PE NOIIVUOdMOD § ubili Do 0 NVId NDIS'R 311S S31.L'd3dO'dd:).4W 9 x ui m CL g ji, Id r 11, w -� az 'M r!" I I 11N will Ib �F' af, gig NN T -n 09 -2" �a X W 9A '6 a P 6 z tl ;4a —P g I q A . 0 � ti -9- 50 6� es! w p �i A., �z -I gn V g. t H S k A Q g lh m M EY 1 1 S w M. H HH ti. a �6 A -Ep— E EA .9 W0 .. .2 Ea N. 5 z 1 N 'M VUH, HE 23 35 OR 54 RON P� �g �-.p NNI '.0 H! 21 g. q5 n !g -_11 go RUH u VZ Aq8 H HE N Z�e jll�u -Z U. .n� L-01 �4 It b EEO RE po P Ne .459 ;H M �h U9 -4- -P �l I E WE Ah 2 Im h fiF Bill V) c) Ran p! H impa KIM -11 SH, M, N i 4Y.6p, H -z p 16 A'26 6N n"UNWA WE U WE 86, ul -5B HE :Uv 2 HE E4 0 u ".. 'W -.4. pi Pv hi H. J� K3 Ne pg, qp 'UPP 01 P -I I.E M' 16 - H-1 - -§ ? I 'A , P -.E. - H. UH H'T- I -V- efil HIE W q P'. HK *- wa Zip - 24C P.9 ,P,68, W OL' �Ka Ha R.w la' Nq 91-4 X9 HONG! 9"0 g-" S32 d4l d B.- g- �FER .1W pni Hj 868 —'5fl MH Ah W-Ml� M p pg'gg 93' mg .— M. IH 2E x affl N' -'m 9'M gU ow" Hk- K.� HP 9 V2 V I H 6 -4- -P �l I E WE Ah 2 Im h fiF Bill V) c) Ran p! H impa KIM -11 SH, M, N i 4Y.6p, H -z p 16 A'26 6N n"UNWA WE U WE 86, ul -5B HE :Uv 2 HE E4 0 u ".. 'W -.4. pi Pv hi H. J� K3 Ne pg, qp 'UPP 01 P -I I.E M' 16 - H-1 - -§ ? I 'A , P -.E. - H. UH H'T- I -V- efil HIE W q P'. HK *- wa Zip - 24C P.9 ,P,68, W OL' �Ka Ha R.w la' Nq 91-4 X9 HONG! 9"0 g-" S32 d4l d B.- g- �FER .1W pni Hj 868 —'5fl MH Ah W-Ml� M p pg'gg 93' mg .— M. IH 2E x affl N' -'m 9'M gU ow" Hk- K.� HP 9 V2 V I H Do --.0 Q,-. U -- go 04 4. M04 4.- 40- 20 - AL 40-010,00OW N Hil, . e. --k 13 f �q , 4 9 R m - Hgampmn z m Up �02-01 t 2 (DE) m vo m 90 offiffiffil I all MOMS I III owiffill i all olliall i SO (DE) m vo m 90 :XRA 006L-680-CgL ;DU04d elosauulw lueft3 tj6S6l-6SP-C9L W louleig '001# 9N "0 -5PId I—e-W 068C 9 MIC11 I nsivDia3w snAlllD ZZISS Nw lueG.g ail ul000vi OOT jlnS '.AlJa U.IBU]qS.M 09PE NOIlVllOdllOD R9 z � , ubiliDo 0 NVId A.Liwin S311'dgd011d 3=lW 4 RAM u td*: lip no 1 2 t! il IBM, 9. z Ld m 11 !L i L A I H m 7 7 7 T T mii--v N ---------- -------------------------- --------------- ----------------------------------------------------------- --------- - - r ------------------------------------------------- ----------------- - ---------------------------------------- - ---------------------------------------------------------------------------- --- ----------- - - - - - - - - - - - - - - - - - - - - - - - — - - - 952 i-2 On o WE ARNNI If 10.1, t, . i;j Dim ---------- ------ -- - ----------- ---------------------- 3AV - - - - - - - - - - - - - - - - --- - - - - - - - - - - - - - - - - - -- 7 LU z Lu LU LU < EL Z 0 U) w C) z 0 LL CO i El El i -H El Ell El qfj n " 7w in I ri -� EWO , tE g g MR IMRI I InN U) B oz J Lin o ull q�-,g m ry 5 M Ml IF ca ml ml V14 SO Izz "o ....... ..... .................... . ................ . .. — ............................................. . .......... ............ . .. . . . . . . .................. . . . .................. .... . ...... ..................................................... . ....................... . ... . ........ . ... . . ..................... . .................................. . .......................................... ..... C'J 112 A g g MR IMRI I InN q�-,g m 5 M Ml IF ml ml V14 SO U) LLJ LLI uj EM-'witm NiNg -ki Li IM -P- ell 25- hN Nig, via R ul LU uj Planned Development Amendment Narrative: What Applicant wants to do and timing. - Town Centre Medical Building, LLC, c/o MFC Properties Corporation is proposing to construct an approximately 12,744 square foot medical office building on Outiot B (Lot 4) in the CityVue Planned Development. The property owner, Yankee Doodle Commercial,,LLC is simultaneously submitting application for finaf plat. The'" tenant for this new building is Midwest Ear, Nose and Throat Specialists which currently occupies space in one of the MFC Properties buildings on O'Leary Lane in Eagan. Midwest ENT will be operating five (5) medical specialties within the medical building including Ear, Nose and Throat, Facial Plastic Surgery, Asthma and Allergy, Hearing Aids, and Face Cosmetic Skin Care. The existing preliminary planned development agreement showed a 10, 150 sq.ft. retail building with both fast casual restaurants and retail and providing 82 parking stalls. The proposed 12,744 sq.ft. medical building will be solely occupied by Midwest ENT and its various specialties and will have 97 parking stalls which equates to 7.6/1,000 sq.ft. which is more than is required by city code. Midwest ENT would hke to take occupancy in the Fall 2016 which will require a Spring 2016 commencement of construction. In conjunction with the PD Amendment, applicant is requesting the City to approve an amendment to the Declaration of Ingress, Egress, Parking and Utility Easements and Maintenance Covenants. As currently written, the Declaration allows cross parking on all of the lots in the CityVue Development. All property owners are in agreement that cross parking is not preferred and are actually operating under a conflicting Operating and Easement Agreement. The amendment is intended. to allow each party to have control on who is allowed to park in their respective parking lots and to make the Declaration consistent with the OEA. Surrounding Land Uses within 660 feek North — Planned Development (Vacant Lot — Retail), Promenade / Residential South — Office / Access Lifts, Residential (Apartments) East — Retail (Culver's) West — Residential (CityVue Apartments), Medical Office / Retail (Best Buy) WWat impact does the Planned Development Amendment have on surrounding property and land uses? The impact is essentially the same as approved in the Preliminary Planned Development and ultimately is one step closer to completing the CityVue Development. I What impact does the Planned Development Amendment have on City Services? No change to City Services required. , ca" I -E R 0, I IREC11 i Planned Development Amendment Narrative Page 2 Does the proposed Amendment result in better use of the lanch The Applicant believes the site is better suited for medical than retail since it does not directly front Yankee Doodle Road. Public Benefit: The benefit to the public for this Planned Development Amendment is it will allow for an existing medicalspecialty to continue to provide quality care to the citizens of Eagan and surrounding communities. In addition to providing medical services and paying real estate taxes, Midwest ENT employs approximately 30 people in Eagan with high quality, high paying jobs. 1*.\TOWN CRNTIMNE) BIDG\PDA- Town Qmtre Med Bldg (02-16).dom March 30, 2016 PHONE CBS 11 4E52-3303 FAx: LB511 4,92-3362 MFC www.mfoproperties.com --MOM . ...... Ms. Sarah Thomas Planner City of Eagan 3800 Pilot Knob Road Eagan, MN 55121 Re: CityVue Medical Building Eagan, MN Dear Sarah: Thank you and the City of Eagan for your acceptance and review of our application for a Planned Development Amendment requesting approval of our proposed medical office building in the CityVue Development. Below is a response to each of your bullet points in your letter dated March 23, 2016. Also enclosed are revised plans in large, reduced and electronic format. w Combine Parking Lot Entrance with parcel to north. - As discussed with Aaron Nelson, we left the access as proposed as Interstate Partners will be requesting a separate access across from the existing access to the retail building to serve the remaining north parcel. However, to address the concern with stacking on Promenade, we did make a connection to the north parcel as you will see on the revised plans. Provide Connection to Property to the east. Interstate Partners has assured us they will allow for the connection to the property to the east. Provide Parking Lot Connection with the north parcel. - The revised plans show a connection to the north parcel. 9: Address Cross Parking Basement lProvide OEA.- Now that end users have been identified, the OEA is being revised to address end user concerns. Once complete an updated OEA will be provided. Hydrant Spacing. A new hydrant has been added in the NW corner of the lot asshown on the enclosed updated utility plan. U, 2 X PROPERTY OWNERSH;P --- 9�-- DEVELOPMENT. PROPERTY MANAGEMENT BROKERAGE YANKEE SMUARE OFFir-E 11 - 3470 WASHINGTON E:)R[Vr= e SUITS 102 9 EAGAN, MN E55122 How is waterlsewerlstoryn being provided to the north? Under the original plan of development, a 6" water service was stubbed to the north property. Sanitary sewer will be provided through our site via an W sanitary sewer stub to the north property. Under the original plan of development, an 18" storm sewer was stubbed to the north property. Given that our site will be significantly higher than the northern site, it is our opinion that the north properws storm sewer connection will be made further north, Therefore we are not proposing to extend any storm sewer to the north property. Need to Provide Fiber to the Premises (FTTP) Plan: This has been addressed in the updated utility plan. We will be installing conduit and our Tenant is researching its need for fiber but are pleased it is an option. Signage. The original intent of this building is that it would be a multi -tenant medical office building, not a single tenant building. However as our anchor tenant, Midwest ENT, continued to work on its plan they added space and ultimately took the entire building. The existing Preliminary Planned Development shows a multi -tenant retail building on this lot which would allow each occupant to have a building sign. In the site selection process we reviewed the PD to make sure signage was allowed. Midwest ENT"s primary consideration of this site is its ability to have multiple signs and visibility to Yankee Doodle Road. The Midwest Ear, Nose and Throat (ENT) practice has 5 separate medical/retail services including ENT, facial plastics, cosmetic skin care, allergy, and hearing aids sales and service. Based on your request we are currently working to engage a signage designer to work on a signage plan and will do our best to get it to you in the next week to 10 days. We will look at all options to make the signage looks professional and pleasing and at the same time is effective. Building Materials: The CityVue Medical Building elevations are designed to meet or exceed the city code requirements for classification of materials. Two brick tones are incorporated to match the warm, brown bricks utilized on the existing retail buildings in front. The added use of stone and large scale masonry units add an upscale, contemporary flavor to the architecture. The building utilizes these materials on all four sides of the building, and variety and interest have been incorporated within every 40' of the facades as well as undulation to the skyline. Storefront glass is maximized based on interior requirements of the floor plan. Decorative light fixtures and metal awnings highlight the entries. A 30'high parapet surround the structure for screening of any roof top units and is indicated by a dashed line on elevations. Signage indicates the multiple services within the building and are located near respective entrances for ease of orientation. H a 11, LUJI 'R, FL Er, [ V E D N11 A R 3 0 2 @ I Please contact me should you have any questions or need additional information. Again it great working with you and the City of Eagan and we look forward to continued progress on this exciting development. Sincerely, :MFC PROP TION " � 0 ce Oioller Vice President 'N RE'C'r- 1 VED MA R 3 0 28 X BTOWN CMfM MED MMMAThoum (City ofHagen 08-16).docx EAR, NOSE &THROAT EAR, NOSE &THROAT ROBERT W. SNUT-H, lkD, V. STUART COX, M.D. 1;1 _UCT BEC:KE11-1—m.D. MSTIN-B. GiNDRON,,k&D. JANAIL K. FL01M M.D. PEDIATRIC ENT RICHAKEY G, KARLEN, M.D. FACIAL PLASTICS CE'1;j5T011'Hr-P. J. ToLk-'4"m'-D. GARRUT IL GRIFFIX—M.D. ALLERGY &ASTHMA CH EM C Y. ZACHARY M.D. ST PAUL CLINIC I Center. St Pau% 1,14nrtesola S51 D2 hWLEWOOD CLINIC EAGANT, CLINIC Woe 1U 3414,'Aleiry Lane Eagan, hUnnesota 55�23 WOOI)BURY CLINIC Wldm 55125 CORPORATE OFFICE t"Ildw'mt 2S F: 0 � 6 4314. 1 4. 6 April 8, 2016 Dear Ms. Thomas, APIR i� nri- Thank you for the opportunity to further discuss options for building signage for our proposed medical building in the CltyVue development Midwest Ear Nose and Throat Specialists Corporation is composed of 9 physician partners, We have 4 clinic locations within the East Metro including our current Eagan location. Within the umbrella of Midwest, we have sub specialty practices that are unique and completely separate from the core practice of Ear Nose and Throat care. Within the Ear Nose and Throat (ENT) specialty we have 7 Board Certified physicians. This practice is limited to surgical and non surgical management of common head and neck medical issues. They do not practice Allergy or Facial Plastic Surgery. The demographic for this specialty is the newborn to senior patient, This a traditional medical practice which does not offer retail services. Our Allergy and Asthma sub specialty is composed of a single physician Board Certified in internal Medicine and Allergy and Asthma. She does not practice Ear Nose and Throat care. While there is some exchange of patients between her practice and the ENT physicians, she has a different patient demographic and visibility within the community. Our physician also practices out of a separate Burnsville clinic location. This location does not offer any of the other physician services provided by the ENT or Facial Plastic surgeons, Our Facial Plastic Surgery sub specialty is composed of two Board certified Facial, Plastic surgeons whose practice is limited to facial plastic surgery, they do not offer ENT care. They only see patients out of the Eagan and Woodbury Glinic locations and have distinct reception and patient care areas. While there is some exchange of patients with the core ENT practice this is very limited. The patient demographic for this practice is quite different than the other sub specialties. Our target demographic is a professional middle age female with some disposable income. This division has a large segment of self pay or cosmetic retail business which is unique to the Corporation. This practice is marketed within the Twin Cities metro area completely separate from the Midwest Corporation. WMIMMENTNET Affilla"ed VAth lillevies" Surgery ceptel rf'surm-APA �MIDWEST EAR, NOSE &THROAT SPECIALISTS EAR. NOSE & THRoAT ROBERT W. SMITH, M.D, V STUART COX. M.D. Epic T. BEcrEN, M.D. KRISTIN B. GENDROM, M.D. JAMIE r, FLOIM M.D. PEDIATIuc ENT RICHARD G. KARLEN, M.D. FACIAL PLASTICS CHRISTOPHER). TOLAN, MD. GARRETT R, GRIFFIN, M.D, ALLERGY &ASTHMA CHERIE Y. ZACHARY, h4d). ST. PAUL CLINIC Nessaffsperialty(onter Sulte502,22S N. Smith Avenue % Paul, Minnesota 55102 &WLEWOOD CLINIC Beam pforessional Building Sulte200,1675 Beam Avenue Maplewood, Minnesota 55109 EAGAN CLINIC Sulte`102,3440(Xlearyiane Eagan, Minnesota 55123 WOODBURY CLINIC Midwest Eye& Eat Institute Sulte24Q,20B0WoodwInds0dve Woodbury, Minnesota 55125 CORPORATE OFFICE ANdwestliveMtInstitute Suite 120,2MWoodwinds Drive Woodbury, Minnesota 55125 P. 651702 0750 F; 651645 6166 VVW.MWENT.NET Affiliated with Midwest Surgery Center Face cosmetic skin care is a medical grade skin care business that is unique in that the target consumer is different than that of the Facial Plastic Surgery practice. The services offered in this business are not within the scope of practice of the Facial Plastic surgeons. The target demographic for this business is female teens to middle age. This is a retail business that is dependent on external marketing and word of mouth. There tends to be little cross over from the skin care division to the surgery practice as many consumers are seeking better looking skin but are not interested in surgical management. Midwest Hearing is a retail business consisting of hearing aid sales and service. The demographic for this business is professional middle aged to senior men and women. This target market does not tend to seek out an ENT physician to learn about options for hearing but typically will visit a retail business. To a lesser extent this business also sees young children with hearing needs. Our hearing professionals do engage the ENT physicians an a regular basis and are an integral part of the patient experience when seeing an ENT physician for hearing or ear related Issues. The design of the building has been strategically created to cater to the target demographic for each subspecialty of the practice. As such, identifying specific entities on the exterior of the building will minimize confusion to the consumer and further enable the consumer to enter the correct location for their care. In addition, this signage will serve to inform the public of the range of services, not customarily associated with traditional ENT care, which will be offered at this location. For the continued success of Midwest ENT Specialists Corporation and Its separate businesses, we would respectfully request that the City of Eagan consider professionally designed, Corporation consistent, exterior backlit building signage that identifies each of the distinct business's that will be operating within the City Vue professional medical building. Respectfully Christdpher-J."Tolan MD Midwest Facial Plastic Surgery 3440 O'Leary Lane Eagan MN MWwest Ear, Nose & Throat Specialists is an assumed name for Otolaryogology & Head and Neck Stagety, PA Bla 1p !qW, ;ffl,� HP. q, MW a i 0 u Lu 4. 4 le 9 K ig 1; BE ri r ia. ZOO OOMV3�0.moos -,Z- -- ------- — ---- i.z 7j 21 lo 3.19,9400S - - - - - - - - - - - - - - - - OZUl 3.19,8400S ---------- C 0 U N T Y Dakota County Surveyor's Office Western Service Center 14955 Galaxie Avenue - Apple Valley, MN 55124 952.891-7087 Fax 952.891-7127 , www.co.clakota.mn.us April 8, 2016 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: CITYVUE COMMONS 3RD ADDITION The Dakota County Plat Commission met on April 4, 2016, to consider the preliminary plat of the above referenced plat. The plat is adjacent to CSAH 28, and is therefore subject to the Dakota County Contiguous Plat Ordinance. The proposed plat includes a replat of Outlots B and C, Cityvue Commons. Restricted access is shown per Cityvue Commons. As discussed, the city had commented that there will be cross easements to allow internal ingress and egress movements to the east of this proposed plat. The Plat Commission has approved the preliminary and final plat and will recommend approval to the County Board of Commissioners when the plat is submitted in signed mylar form. Mylars should be submitted to the County Board within one year of the Plat Commission's final approval. Traffic volumes on CSAH 28 are 22,800 ADT and are anticipated to be 40,000 ADT by the year 2030. These traff ic volumes indicate that current Minnesota noise standards for residential units could be exceeded for the proposed plat. Residential developments along County highways commonly result in noise complaints. In order for noise levels from the highway to meet acceptable levels for adjacent residential units, substantial building setbacks, buffer areas, and other noise mitigation elements should be incorporated into this development. No work shall commence in the County right of way until a permit is obtained from the County Transportation Department and no permit will be issued until the plat has been filed with the County Recorder's Office. The Plat Commission does not review or approve the actual engineering design of proposed accesses or other improvements to be made in the right of way. Nothing herein is intended to restrict or limit Dakota County's rights with regards to Dakota County rights of way or property. The Plat Commission highly recommends early contact with the Transportation Department to discuss the permitting process which reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, medians, etc. Please contact Gordon McConnell regarding permitting questions at (952) 891-7115 or Todd Tollefson regarding Plat Commission or Plat Ordinance questions at (952) 891-7070. Sincerely, 7 4,IX o Todd B. Tollefson Secretary, Plat Commission c: am Ja �a 62 0;0 elK 8 ol