05/17/2016 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
MAY 17, 2016
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, May 17, 2016 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller,
Communications Director Garrison, Finance Director Pepper, Director of Community Development
Hohenstein, City Planner Ridley, City Engineer Gorder, Director of Parks and Recreation Pimental, Police
Chief McDonald, Fire Chief Scott and City Attorney Dougherty.
AGENDA
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions or presentations to be heard.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the Consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of April 26, 2016 Special City Council meeting
and May 3, 2016 regular City Council meeting as presented.
B. Personnel Items:
1. It was recommended to authorize reclassification of Paul Winkels from a full-time E -TV
Videographer/Editor to part-time Videographer/Editor and authorize replacement of
the full-time E -TV Videographer/Editor.
2. It was recommended to authorize the hiring of Katie White, Clerical Technician in the
Fire Department.
3. It was recommended to authorize the reclassification of Thomas Schellinger from Fire
Inspector to full-time Fire Captain.
4. It was recommended to authorize the hiring of Utilities Interns, Parks Maintenance and
Parks & Recreation seasonal employees.
C. It was recommended to ratify the check register dated April 22 and 29, 2016 as presented.
D. It was recommended to approve the ordinary and customary contracts with MNSPECT, LLC,
Nancy Carlson, Marco Technologies LLC, and Independent Contractor Agreements for the
Eagan Community Supported Art Project with Tami Phillippi, Jerri Neddermeyer, Terri
DiNella, Mary Lewis, Caitlin Dowling, and Stacy Mellenbruch.
E. It was recommended to approve Change Order #1 for Project 16-05 Fire Station One.
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May 17, 2016
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F. It was recommended to approve a renewal agreement for snow removal services on certain
public streets with Birch Lawn Maintenance for the 2016-2017 winter snow and ice season
and authorize the Mayor and City Clerk to execute all related documents.
G. It was recommended to adopt a resolution approving an Exempt Permit for the YMCA of the
Greater Twin Cities to conduct a raffle on July 10, 2016 at Cascade Bay, 1360 Civic Center
Drive.
H. It was recommended to approve a Shows License for the Eagan Funfest Committee and a
Temporary On -Sale Liquor License and Off -Site Gambling Permit for the Eagan Lions for the
July 4t" Funfest, and waive the fees for the Shows License, Temporary On -Sale Liquor
License, Special Event Permit, Eagan Community Center rentals and outdoor park area
rentals.
I. It was recommended to adopt a resolution accepting a $100 cash donation from an Eagan
Citizen and direct the funds to revenue account number 1104.6477 for accounting purposes.
J. It was recommended to cancel the Special City Council meeting scheduled for Monday, May
23, 2016 at 6:30 p.m.
It was recommended to approve a resolution and partnership agreement to accept a cash
donation from New Horizon Academy, to authorize the necessary budget adjustments and
direct the Mayor and City Clerk to sign the appropriate documents.
PUBLIC HEARINGS
Lot 19, Block 5 Hilltop Estates Easement Vacation
City Administrator Osberg introduced the item noting on March 9t" City staff received a petition from
property owners of Lot 19, Block 5, Hilltop Estates, requesting the vacation of existing drainage and
utility easements on their property at 4175 Strawberry Lane.
City Engineer Gorder gave a staff report.
The applicant was available for questions.
Mayor Maguire opened the public hearing, there being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing
and approve the vacation of public drainage and utility easements on Lot 19, Block 5, Hilltop Estates
(4175 Strawberry Lane), and authorize the Mayor and City Clerk to execute all related documents.
Aye:S Nay:O
Lots 3 & 4, Block 1, Sibley Terminal Industrial Park Easement Vacation
And Final Plat (Sibley Terminal Industrial Park Second Addition)
City Administrator Osberg introduced the item noting the Council is being asked to approve the vacation
of public drainage and utility easements on Lots 3 & 4, Block 1, Sibley Terminal Industrial Park and to
approve a Final Plat (Sibley Terminal Industrial Park Second Addition) to consolidate three parcels into
one lot upon approximately 6.22 acres located at 3227 Terminal Drive.
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May 17, 2016
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City Engineer Gorder gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Tilley moved, Councilmember Bakken seconded the motion to close the public hearing
and approve the vacation of public drainage and utility easements on Lots 3 & 4, Block 1, Sibley
Terminal Industrial Park, and authorize the Mayor and City Clerk to execute all related documents. Aye:
5 Nay:0
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve a Final Plat (Sibley
Terminal Industrial Park Second Addition) to consolidate three parcels into one upon approximately
6.22 acres located at 3227 Terminal Drive. Aye: 5 Nay: 0
Outlot A, CityVue Commons Addition Easement Vacation
City Administrator Osberg introduced the item noting the only action to be considered is to hear the
public hearing then close the public hearing and continue to discuss the item with New Business Item A
— Planned Development Amendment and Final Plat — CityVue Apartments, LLC.
City Engineer Gorder gave a staff report.
The applicant was available for questions.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded the motion to close the public hearing
to consider the vacation of a sidewalk, trailway and snow storage easement (Document Number
692806) on Outlot A, CityVue Commons Addition, and continue action to coincide with City Council
consideration of the CityVue Commons 2nd Addition final plat. Aye: 5 Nay: 0
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
Planned Development Amendment and Final Plat — CityVue Apartments, LLC
City Administrator Osberg introduced the item noting the existing Planned Development, established in
2014, designates the property for a four-story, 90 -unit apartment building. The Council is being asked to
approve a Planned Development Amendment for a modified Site Plan consisting of a 5 story, 122 -unit
apartment building, a vacation of a sidewalk, trailway and snow storage easement, and approval of a
Final Plat.
City Planner Ridley gave a staff report and provided a site map.
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May 17, 2016
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The applicant, Mike Cashill, provided a narrative and exhibit addressing concerns regarding parking, and
was available for questions.
The Council discussed the concerns regarding parking. After further discussion the City Council directed
staff to review the City Code requirements of 2 parking spaces per apartment unit and to gather
information from other communities regarding parking standards and storage space requirements for
apartment building units.
Mayor Maguire opened the public comment, there being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Planned
Development Amendment for a modified Site Plan consisting of a 5 story, 122 -unit apartment building
upon 2 acres for property legally defined as Outlot A, CityVue Commons, subject to the following
conditions: Aye:5 Nay:0
1. An Amendment to the CityVue Commons Preliminary Planned Development Agreement
shall 'be executed and recorded with the Dakota County Recorder's office. Proof of
recording shall be provided to the City. The PD Amendment Agreement shall include the
following exhibits:
a) Site Plan
2. A Final Planned Development Agreement shall be executed and recorded with the Dakota
County Recorder's office prior to issuance of a building permit. Proof of recording shall be
provided to the City. The Final Planned Development Agreement shall include the
following exhibits:
a) Final Site Plan
b) Final Building Elevations
c) Final Landscape Plan
d) Final Signage Plan
e) Final Site Lighting Plan
f) Final Terrace/Recreation Area Plan
3. The property shall be platted prior to Building Permit issuance.
4. The applicant shall submit a revised, standard, Site Plan to scale (labeling setbacks,
streets, without photometric details, etc...).
5. The applicant shall provide a shared Declaration for parking and use of amenities in a form
acceptable to the City Attorney.
6. The dog run area shall be enclosed with decorative fencing.
7. The applicant shall submit a proposal/infrastructure plan to be approved by staff to
provide telecommunications fiber to the premises (FTTP). The applicant shall provide a
civil drawing plan for outside plant (including handholes and conduit path) work as well as
an electrical plan for inside plant work to be reviewed and approved by City staff. This
development shall include the installation of fiber optic cable in its construction plans at
the time of Building Permit.
8. The applicant shall restore the street, curb and gutter, sidewalk, and boulevard in a
manner acceptable to the City Engineer.
9. All building and free-standing signage shall comply with applicable provisions of the City
Sign Ordinance.
10. The monument sign shall be located outside of the drainage and utility easement.
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May 17, 2016
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11. Trash and recycling receptacles shall be stored within the building.
12. The development shall be responsible for a cash park dedication payable at the time of
Building Permit at the rates then in effect.
13. Trail dedication has been fulfilled through the construction of walks and trails with public
recreational and transportation benefits, with the original development. The construction
of these walks and trails satisfies the trail dedication requirements and no additional cash
payment shall be required.
14. The athletic netting for the volleyball area shall be kept in premium condition.
Replacement of the netting shall occur immediately if it falls into disrepair.
15. The Site Lighting Plan shall provide a minimum 0.5 footcandles throughout all courtyard
and dog run areas, and an average to minimum ratio that does not exceed 4.0
footcandles.
16. The applicant shall provide required recreational space for the apartment building, per
City Code requirements.
17. The applicant shall provide required storage space of 18,300 cu. ft. for the apartment
building, per City Code requirements.
18. The Landscape Plan key shall be revised to quantify the specific number of trees per
quantity (e.g. X Elm, X Maple, X Sugar Maple).
19. Overstory trees shall be placed so as not to conflict with pole lighting or utilities such as
hydrants.
20. Ground mechanical equipment shall be screened by perennial and shrub plantings.
21. The applicant shall provide a revised Elevation plan, to scale and dimensioned with overall
height.
22. The Elevation shall provide four-sided architecture and the interior courtyard shall include
brick material on the ground level similar to the perimeter of the building.
23. Building identification numbers shall be installed consistent with the City Code Section
2.78.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the vacation of a
sidewalk, trailway and snow storage easement (Document Number 692806) an Outlot A, CityVue
Commons, and authorize the Mayor and City Clerk to execute all related documents. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Final Plat
(CityVue Commons 2nd Addition) for one lot consisting of approximately two acres for property legally
defined as Outlot A, CityVue Commons. Aye: 5 Nay: 0
Planned Development Amendment and Final Plat
, Town Centre Medical Building, LLC
City Administrator Osberg introduced the item noting before the Council is consideration of a Planned
Development Amendment for a modified use and Site Plan consisting of a medical office building. The
existing Planned Development, established in 2014, designates for a 10,150 sq. ft. retail strip center with
a restaurant. The PD Amendment is needed due to a larger building size and change in use. Osberg
noted the Council is being asked to approve a Planned Development Amendment and a Final Plat.
City Planner Ridley gave a staff report and provided a site map.
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May 17, 2016
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The applicant, Bruce Miller, MFC Properties Corporation, and Tony Benusa, Midwest ENT, were available
for questions.
Mayor Maguire opened the public comment, there being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Planned
Development Amendment for a modified use and Site Plan consisting of a medical office building upon
1.5 acres for property legally defined as Outlot B, CityVue Commons, subject to the following conditions:
Aye: 5 Nay: 0
1. The applicant shall enter into a Planned Development Amendment Agreement with the
City. The following exhibits are the Agreement:
• Final Site Plan
• Final Landscape Plan
• Final Building Elevations
• Final Signage Plan
2. The development shall receive Final Plat approval prior to building permit issuance.
3. The applicant shall submit a proposal/infrastructure plan to be approved by staff to
provide telecommunications fiber to the premises (FTTP). The applicant shall provide a
civil drawing plan for outside plant (including handholes and conduit path) work as well as
an electrical plan for inside plant work to be reviewed and approved by City staff. This
development shall include the installation of fiber optic cable in its construction plans at
the time of Building Permit.
4. A sidewalk shall be extended to the north property line, when a connection is identified,
to allow more connectivity within pedestrian facilities.
5. The applicant shall provide an appropriate separation between the building and parking
lot with a sidewalk and planting bed area along the length of the rear/south side of the
building.
6. The applicant shall submit a Lighting Plan with the Building Permit. All parking lot lighting
shall provide a minimum of 0.5 footcandles throughout, with an average to minimum ratio
of not more than 4.
7. The development shall utilize similar light fixtures that are the same as existing in the area
in relation to height and style. All on-site street lighting shall be hooded and directed to
deflect light away from adjacent properties.
8. A total of five building signs shall be allowed; all signage shall comply with applicable
provisions of the City Sign Ordinance.
9. The applicant shall revise the south and west elevations so that all surfaces have the same
and equally attractive finish.
10. Trash and recycling receptacles shall be stored within the building.
11. The revised Landscape Plan shall provide screening of ground mechanical equipment and
an area for foundation plantings along the south side of the building.
12. Park dedication requirements have been previously satisfied with the original plat in 1985
and no additional cash payment shall be required.
13. Trail dedication has been fulfilled through the construction of walks and trails with public
recreational and transportation benefits, with the original development. The construction
of these walks and trails satisfies the trail dedication requirements and no additional cash
payment shall be required.
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May 17, 2016
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Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Final Plat
(CityVue Commons 3rd Addition) for two lots consisting of approximately 3 acres for properties legally
defined as Outlots B and C, CityVue Commons. Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
CITY ADMINISTRATOR
City Administrator Osberg recognized that tonight will be Jon Hohenstein's last City Council meeting as a
member of our staff. A formal recognition will be done at the June 7t" City Council meeting.
PUBLIC WORKS DIRECTOR
Public Works Director Matthys acknowledged it was Public Works Week.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:25 p.m. Aye: 5 Nay: 0
J„ AC- 7,
Date
Mayor
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City Clerk