08/08/2016 - City Council SpecialSPECIAL CITY COUNCIL MEETING
MONDAY
AUGUST 8, 2016
5:30 P.M.
EAGAN ROOM-EAGAN MUNICIPAL CENTER
AGENDA
I. ROLL CALL AND ADOPTION OF THE AGENDA
II. VISITORS TO BE HEARD
III. FIRE ADMINISTRATION BUILDING UPDATE
IV. GENERAL FUND BUDGET PRESENTATION
V. OTHER BUSINESS
VI. ADJOURNMENT
Agenda Information Memo
August 8, 2016, Eagan Special City Council Workshop
III. FIRE ADMINISTRATION BUILDING UPDATE
Direction For Consideration:
Determine if the City Council wishes to have placed on the September 13, 2016 Workshop Agenda a
presentation by Art Works Eagan on their updated proposal to utilize the Fire Administration Building
Or
Provide feedback to Staff on the direction provided by the Finance Committee from its meeting on July
20, 2016 as outlined below
Facts:
➢ The City Council last discussed the Fire Administration Building at its February 9, 2016
Workshop.
➢ The City Council directed staff to work through the Finance Committee and report back at a
City Council workshop after completing the following:
a.) Determine interest of the ECVB and YMCA
b.) Contact a commercial real estate person who manages rentals
c.) Gather additional information on the costs and possible savings over a
20 year period to relocate City Staff to the Fire Administration Building
d.) Hold off on selling the building, until other options have been reviewed.
Staff has received updated cost projections from CNH Architects on the costs associated
with relocating City Staff to the Fire Administration Building.
➢ Feedback was obtained from a reputable commercial real estate broker with regard to the
options associated with renting or selling the building.
➢ Art Works Eagan submitted a proposal to rent the Fire Administration Building that has
previously been distributed to the City Council.
➢ The Finance Committee conducted a meeting on Wednesday, July 20, 2016 and achieved
consensus on the following direction for further consideration and review by the Council:
a.) The Fire Administration Building should be refurbished/remodeled
b.) The Parks and Recreation Department should move its operation to the Fire
Administration Building
c.) The City Hall/Police remodeling project should be downsized accordingly
d.) Once the ECVB has completed its obligation to pay the City back for capital costs of
its space at the Community Center by 2026, the City and ECVB should evaluate the
ECVB moving into the upstairs of the FAB
➢ Consistent with what was presented to the Finance Committee, Staff is prepared to
present a 20 year cost comparison analysis of several options for rental and sale of the Fire
Administration Building, along with the impact each of these options would have on the City
Hall/Police Station remodeling project under consideration for 2018.
➢ A representative from Art Works Eagan attended the July 20, 2016 Finance Committee
meeting.
➢ On Wednesday, July 27, 2016, at the request of representatives of Art Works Eagan, Staff
conducted a meeting with two of their representatives, who suggested the square foot
rental rate they would consider would be closer to $8.00-$9.00 per square foot, rather than
$6.00 per square foot as, as illustrated in their original proposal
➢ Art Works Eagan representatives have also submitted additional information to Staff
showing that the costs they would incur to relocate and operate in the Fire Administration
Building would be considerably less than the $552,000 as outlined in the spread sheet.
➢ Art Works Eagan has requested an opportunity to appear before the City Council at the
September 13, 2016 City Council Workshop to discuss in more detail their proposal for
utilization of the Fire Administration Building.
➢ Direction from the City Council on the willingness to consider rental to Art Works Eagan
could prove to be valuable before engaging an architect on remodel and renovation plans
for the City Hall and Police Station project, thus there may be wisdom in receiving the full
presentation by the Art Works Eagan at the September 13, 2016 City Council Workshop.
The YMCA has toured the building on numerous occasions and determined the building will
not suit their needs and thus is no longer interested.
➢ The Eagan Convention and Visitors Bureau has indicated they would be willing to consider
relocating to the Fire Administration Building, all while recognizing they are currently a rent -
paying tenant of the Eagan Community Center.
Attachments: (4)
III -1 February 9, 2016 Agenda Information Memo
III -2 Cost Comparison Analysis Spread Sheet from the July 20, 2016 Finance Committee
Meeting
III -3 Letter (Email) from Art Works Eagan
III -4 Public Correspondence
Agenda Information Memo
February 9, 2016, Eagan Special City Council Meeting
V. Fire Administration Building Options
Actions to Be Considered:
Discuss and define expectations and parameters for the future use of the Fire Administration Building,
including:
➢ The Council's desire for additional discussions with the specific groups that have expressed
interest in renting space in the building.
➢ The Council's expectations for rental income (i.e. is it acceptable to lease the building provided
the annual maintenance/utility costs for the building are fully recovered?)
➢ If the annual maintenance/utility costs are fully paid via a lease, is the Council comfortable
proceeding ahead with the proposed addition and remodel of City Hall and Police with the
expectation no City staff or operations would be located in the Fire Administration Building?
FACTS regarding the Fire Administration Building
➢ The Fire Administration Building was constructed in 1998, with an addition in 1999.
➢ The Fire Administration Building is two stories, with a total of 13,541 square feet; 8,334 square
feet of office space; 1,409 of two bay garage space, and lower level storage space of 3,736
square feet.
➢ The building is situated on 2.1 acres.
50 parking stalls are situated on the property.
➢ The current zoning of the property is Limited Business.
The property was listed for sale from August 1, 2013 through July 31, 2014 as the City retained
Cassidy Turley as the broker to assist with marketing the property. The property has not been
marketed actively since July 31, 2014.
➢ At the time, the property had a list price of $1,575,000. The City received one written offer
during this time period, well below the list price.
➢ When the Fire Administration Building was occupied, total utilities were about $22,800 per year.
Since its vacancy, the City has been paying about $13,700 per year for utilities at the Fire
Administration Building.
➢ The Fire Administration Building is scheduled for a roof replacement in 2016 at an estimated
cost of $30,000.
FACTS regarding the City Hall/Police Station Improvement Project
➢ The City Hall/Police Station space needs study completed in December, 2014 indicated that
approximately 8-15 Staff members could be relocated from the City Hall to the Fire
Administration Building for operational purposes.
➢ City Hall expansion project costs might be reduced by $1,518,000 if certain City Staff operations
were relocated to the Fire Administration Building.
➢ Remodeling and maintenance project costs to relocate City Staff operations at the Fire
Administration Building were projected at $443,000.
➢ The Space needs study projects an additional $22,000 per year of operational and utility costs if
certain staffing operations were relocated from City Hall to the Fire Administration Building.
Over a 20 year period, that would total $440,000.
➢ In summary, the net savings from retaining the Fire Administration Building and relocating
certain City Staff operations was projected at $635,000:
Project Cost Savings: ($1,518,000)
Relocation/Remodel Facility: 443,000
20 years additional operations and utility costs: 440,000
Net savings from keeping the FAB: $635,000
ISSUES regarding the possible relocation of City Staff to the Fire Administration Building
➢ The primary candidates for relocation to the Fire Administration Building are Staff in the Parks
and Recreation Department who are currently located in City Hall.
➢ Relocating City Staff to the Fire Administration Building may also allow for the utilization of the
Fire Administration Building's second floor multi -function meeting space for additional City
functions, or rent for other complimentary uses.
➢ Valuable storage space in the basement of the Fire Administration Building would remain
available, should the City not sell the building.
➢ Relocating City staff and their operations to the Fire Administration Building would likely result
in operational inefficiencies with a split staff from City Hall operations, compounded by the
travel needed between more sites than currently exist with Parks and Recreation Staff.
➢ Proper supervision may be challenging with a split staff, should there be relocation to the Fire
Administration Building.
➢ Customer service to the public may be reduced for those in need of Parks and Recreation
services, should there be Staff at the Fire Administration Building, City Hall, and other Park and
Recreation sites.
FACTS, Regarding the Recent Discussion about the Fire Administration Building
➢ The Finance Committee conducted a meeting on October 19, 2015 at the Fire Administration
Building, which included a brief tour.
➢ Interest was expressed to pursue a possible partnership with multiple organizations to rent
space at the Fire Administration Building in conjunction with some City operational needs.
➢ There was consensus that partnerships should result in rented space, rather than space be
offered free of charge.
➢ The Finance Committee asked staff to continue conversations with organizations to determine
their level of interest in the Fire Administration Building and report back to the full City Council
at the February 9, 2016 City Council workshop.
FACTS, Regarding Outside Interest in the Fire Administration Building
➢ City Staff has received a proposal from Art Works of Eagan a non-profit organization being
formed for the purpose of providing working artists with the necessary space, community, and
programming. They plan to offer studio space to artists at either a private, semi -private, or
communal level, as well as general community gathering space for a variety of art programming,
events, performances and other educational opportunities. Art Works of Eagan would also
include retail space and a fine art gallery to promote the work of local artists and provide the
public with this service. The proposal provides extensive financial projections of their first five
years of locating in the Fire Administration Building and appears they could at least cover the
utility costs should they locate and occupy the entire Fire Administration Building, which is their
preference.
➢ Staff visited with the Dakota County Regional Chamber of Commerce. Their offices recently
relocated (April, 2015) and they are currently not interested in relocating to the Fire
Administration Building.
➢ The Eagan Convention and Visitors Bureau is currently located in the Eagan Community Center.
ECVB rent is $1,268/month, or $15,216/year. In addition, they pay $1,467/month or
$17,600/year for original capital costs to construct space for them in the Eagan Community
Center. The unpaid principal on the ECVB note is $148,292 with the amortization continuing
through 2026. There may be interest from the ECVB in considering locating to the Fire
Administration Building based on recent discussions between the City and ECVB.
➢ Conversations with Dakota County Administration last fall included the topic of their usage of
the building. The discussion last fall suggested there would not be any interest in considering
the Fire Administration Building for any County uses. The conversation has not been resurrected
in the recent past.
➢ Staff completed a tour of the Fire Administration Building with representatives from the YMCA
for possible consideration of a child care facility. Staff recently learned the YMCA has an
interest in discussing further the possibility of renting space at the Fire Administration Building.
Attachments: (0)
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Cheryl Stevenson
From: Tim Cooper <timprov@gmail.com>
Sent: Wednesday, August 03, 2016 2:22 AM
To: City Council; Dave Osberg
Subject: Art Works Eagan letter for City Council re: Fire Admin
Dear Council Members,
We at Art Works Eagan would like you to be aware that the numbers which were presented to the Finance
Committee on July 20, and which will be presented to you at your meeting on August 8, are not accurately
representative of our proposal for the Fire Administration Building. In particular, the use of remodeling
numbers for converting the building to office space is over-estimated for our use by several hundred thousand
dollars, and the number which was presented as our rent is not our proposed rent.
After having seen the specific numbers for converting the building to city offices, we are more convinced than
ever that we have the ability to make a proposal to rent the Fire Administration building which will be
financially advantageous for the city, while also creating a community asset and allowing city staff to remain in
a single location. We ask for the opportunity to make a full presentation to you at a future meeting.
Thank you,
The Art Works Eagan Board
Jerri Neddermeyer, President
Juliet Parisi, Vice President
Caitlin Dowling, Secretary
Tim Cooper, Treasurer
Wanda Borman
Cheryl Stevenson
From: Carolina Tana Artist <ctanaartist@gmail.com>
Sent: Tuesday, August 02, 2016 8:10 PM
To: City Council
Subject: Art Works Eagan's Proposal on behalf of Eagan Artists
City of Eagan
To the City Council
First of all I wanted to thank you for giving time last July 20 to review the Art Works Eagan's (AWE) proposal
to finally provide all Eagan artists a permanent home at the vacant Fire Administration Building. Just like all
artists in our community, I am a proud Eagan resident and just love how our local artists community has bonded
and worked together even with limited venue to create, show and share our art.
I've been eagerly awaiting for the approval of our proposed artists' home but when I followed up with the AWE
Board on the status, I learned that the numbers presented to the Finance Committee at the July 20 meeting did
not accurately reflect their proposal. I believe there's another council meeting being scheduled on August 8 and
these numbers will once again be presented.
I support the creation of an art center and makerspace in the Fire Administration Building. With that said, I
respectfully request the City Council to please give the AWE Board a chance to be heard and present to the City
Council a more detailed and accurate proposal at the next Council meeting before the Council makes a decision
about the fixture of that building.
I honestly believe that having a vibrant and active Arts and our community's participation in Arts in Eagan will
support our city's vision of Eagan Forward. I'm very confident of the future of arts in Eagan and that Arts will
stay for the next generation and will be part of Eagan's legacy.
Looking forward to your favorable action to my request.
Sincerely,
Carolina Tana
Artist and Proud Eagan Resident
"Life is Art, Paint it!"
Carolina Tana Fine Arts Gallery
http://carolinatana. com
Connect with me in Facebook
http://facebook. com/carolina.tana
Cheryl Stevenson
From: lewis@csp.edu
Sent: Tuesday, August 02, 2016 5:32 PM
To: City Council
Subject: Eagan for Arts
I am a watercolor artist living in the beautiful city of Eagan. Recently I have witnessed a growing interest in all
the arts as well as local artists. A recent gathering at Caponi Park to celebrate the arts in our city brought over
200 interested people together. Citizens of Eagan want, need and support the arts knowing the rich cultural
advantages the arts can bring to those who live here and those who look to buy and build in the city. A
community rich in the arts is a welcoming community attracting those looking for the best place to live and
raise families. The Eagan Art House serves as a home for many of Eagan's citizens of all ages. To say that the
little house of art on Lexington Avenue has out grown a few walls is an understatement. I hope you will
consider the vacant fire administration building to be used for the arts. The public has shown a growing
interest in the arts and the arts would like to provide for the people of Eagan. Thank you, Mary Lee Lewis.
Sent from Windows Mail
Cheryl Stevenson
From: Mary Meinert <grammary123@gmail.com>
Sent: Tuesday, August 02, 2016 10:15 AM
To: City Council; artworkseagan@gmail.com
Subject: Fire Admin Building in Eagan
The City of Eagan has a fine arts program from which I have benefited greatly.
It is time to seriously look at expanding this city asset.
I ask the Council to give Art Work Eagan's proposal a full and fair hearing before making a decision on the Fire
Admin building.
This is a wonderful opportunity to expand an amazing art program.
Thank you.
Mary Meinert
Cheryl Stevenson
From:
mgferber@usfamily.net
Sent:
Wednesday, August 03, 2016 10:58 AM
To:
City Council
Cc:
artworkseagan@gmail.com
Subject:
Art Works Eagan Proposal
Mayor & City Council Members:
I am contacting you in support of Art Works Eagan who I have become aware of recently. The
arts are a valuable community asset. Creation of an Art Center and space for artists to do their
craft in a central location is something still needed in Eagan. The former Fire Administration
Building appears to fit well in moving Eagan forward.
I hope you will give Art Works Eagan a full hearing at the August 8th council meeting with
correct financial numbers in mind.
Thank you for your thoughtful consideration
Respectfully,
Mike
Mike Ferber
725 Granite ®rive
Eagan, MN 55123
Cheryl Stevenson
From: Marissa Lingen <marissalingen@gmail.com>
Sent: Tuesday, August 02, 2016 8:43 PM
To: City Council
Subject: Art Works Eagan proposal
Dear City Council Members:
We are writing to encourage you in the strongest terms to accept the proposal put forward by Art Works Eagan
for the Fire Administration Building. We believe that their proposal is an ideal use of that space not just in its
individual rooms but in its location, creating a more active cluster of civic buildings at the heart of our city.
Having a self-supporting, financially sound arts space for Eagan's arts community would be an excellent
decision for all citizens of Eagan.
We have chosen to make Art Works Eagan a focus of our local philanthropy. They are an organized, dedicated
group with a great deal of focus and energy. As a marriage of an entrepreneur and a writer, we want to remain
in a community that's friendly to both of our interests, one that is dedicated to its arts community as well as
malting sound and balanced resource decisions.
Sincerely,
Marissa Lingen (writer) & Mark Gritter (co-founder, Tintri Inc.)
Cheryl Stevenson
From: ogorman4@comcast.net
Sent: Tuesday, August 02, 2016 8;29 PM
To: City Council
Subject: Support for Art Works Eagan proposal
Hi,
I'm an artist who lives and works (at BlueCross BlueShield) in Eagan. I have taken classes at our
Eagan Art House and I belong to Eagan Artist Connect.
I think there is a growing community of artists and art enthusiasts who would embrace
the creation of an art center and makerspace in the Fire Admin Building.
Please allow the AWE a full hearing to make a detailed and accurate proposal at a future meeting.
Thank you,
Lynn O'Gorman
Sent from Xfinity Connect Mobile App
Wednesday, August 3, 2016
Dear Members of the City Council,
The Dakota Center for the Arts / Eagan Art Festival organization has been working hard
over the last few years to provide arts opportunities for our community through the Eagan
Art Festival, A Winter Art Experience, and as supporters and volunteers of the activities
of the Eagan Art House. The newest art organization in the Eagan Community, Art
Works Eagan, is requesting that the City Council provide a dedicated time for them to
present in full their proposal for a new use of the old Fire Administration Building
located across from City Hall on Pilot Knob and Wescott Roads.
Members of this board have toured the old Fire Administration Building and agree that it
would be an excellent venue for community arts activities. Art Works Eagan is
proposing artist studios, gallery/retail space, and makers' space, as well as a gathering
space, creating a great community asset. We ask that you provide them an opportunity to
give their full presentation along with the updated fiscal numbers that were previously
provided to the city, but were not reviewed during the meeting with the finance
committee. We ask that time be given to the Art Works Eagan organization prior to a
final decision regarding the old Fire Administration Building. Potential access to this
building as an art center would provide a new venue for arts and culture in Eagan, as well
as moving forward the vision brought forth by the Eagan community in the Eagan
Forward Process, now embraced by the City Council.
Thank you for your consideration of this request.
Sincerely,
Wanda Borman, Executive Director
Karen Sames, Board President
And the Dakota Center for the Arts Board
Cheryl Stevenson
From: Paul Carlson <carlsonppm@gmail.com>
Sent: Friday, August 05, 2016 9:03 AM
To: City Council
Subject: August 8 Special Meeting
Dear Council Members:
We are writing in support of Art Works Eagan (AWE) and the greater arts community in our city. Art Works
Eagan will be present at the Aug. 8 special city council meeting to ask for the opportunity to present its full
proposal and financial documentation for renting the empty fire station diagonally across from city hall. The fire
station would be used as a community art center, including gallery and artist work space.
It is our understanding that incomplete or inaccurate financial information was given to the city previously so
you did not have the correct information to consider. Please give AWE the opportunity to come to you again.
This space would be a tremendous addition to the city, adding another element to the many exciting things
happening within the city now. Please support AWE.
Pam and Paul Carlson
4249 Yorktown Dr.
Eaan
651-452-8365
Cheryl Stevenson
From: Pierre Najlis <prnajlis@gmail.com>
Sent: Sunday, August 07, 2016 5:51 PM
To: City Council
Cc: artworkseagan@gmail.com
Subject: The arts in Eagan
My wife and I moved to Eagan form the East coast five years ago. From the start we have been impressed by the quality
of life offered by the city and community environment. In particular, we have appreciated the Eagan Art House's
activities aimed at creating a meaningful art environment albeit with its limited resources.
With the current economic growth and expanding tax base as evinced by by the development of a new commercial
center on Pilot Knob and the establishment of the Vikings' training camp, the city has the opportunity and, we believe,
the obligation to give serious consideration to a meaningful expansion of the artistic opportunities offered to the city
and its surrounding communities in order to ensure that the quality of life keeps pace with developments. In this
regard, we strongly urge the City Council to embrace the Art Work Eagan's proposal to create an art center in the Fire
Administration Building as a first meaningful step in enhancing the ranking of Eagan as one of best communities in the
country.
Pierre and Myra Najlis
661 McFaddens Trail
Eagan, MN 55123
Agenda Information Memo
August 8, 2016 Special City Council Meeting
IV. 2017 GENERAL FUND BUDGET AND TAX LEVY
Direction To Be Considered:
To provide direction to staff regarding the proposed 2017 General Fund budget and 2017 tax levy.
Facts:
➢ Preparation of the 2017 preliminary General Fund budget has been ongoing since April.
➢ The Council's goal to "Maintain the City's long-standing, fiscally prudent and responsive
budgeting approach while pursuing fiscal independence and self-reliance in long-term
budgeting" provided the basis for preparation of the proposed 2017 budget and for the tax levy
considerations.
➢ The budget team—City Administrator Osberg, Assistant City Administrator Miller, Finance
Director Pepper, Assistant Finance Director Feldman, and Finance Intern Eric Edwardson —has
met with each of the departments as part of the process to bring the City Administrator's
recommended 2017 budget to its current state.
➢ The general narrative is laid out in a fashion similar to previous years.
➢ The budget team and department directors will be present at the meeting to respond to any
questions the City Council may have about the proposed budget.
➢ The 2017 General Fund budget and 2017 tax levy are next scheduled to be considered at the
regular City Council meeting on September 6.
➢ Staff will walk through the budget memo information a with power point presentation for the
viewing public.
Attachments: (2)
IV -1 2017 Budget Memo from City Administrator Osberg
IV -2 2017 Preliminary General Fund budget and tax levy information
440i�
City of Evan Nemo
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR OSBERG
DATE: AUGUST 8, 2016
SUBJECT: PROPOSED 2017 GENERAL FUND OPERATING BUDGET,
PAYABLE 2017 PROPERTY TAX LEVY, AND
BUDGET INFORMATION
Meeting Purpose
The City is required by State law to certify a proposed payable 2017 property tax levy to
the County Treasurer -Auditor on or before September 30, 2016. The primary purpose of
the August 8 Special City Council meeting is to review the preliminary 2017 General
Fund operating budget and proposed property tax levy so that any adjustments
requested by the Council can be made in time to meet the September 30 deadline.
Budget/Levy Calendar
Departments began work on their budgets in April and submitted proposals to the
Budget Team in June. The budgets presented herein reflect revisions made by the
Budget Team in working with Department Heads to reduce the overall budget requests.
Formal action on the levy and preliminary 2017 General Fund budget is scheduled for
the regular City Council meeting on September 6, but could be delayed until the
September 20 meeting, if necessary. (At one time, the preliminary levy certification was
required by September 15, but legislation enacted in 2014 pushed the deadline back to
September 30.)
Modifications to the budget and levy can continue after September 30. However, the
total levy can only be decreased; it cannot be increased after September 30.
Staff is discussing options for replacing the Budget Connect/Virtual Budget Open House
that has been conducted the last three years. The goal is to publicize budget priorities
and explain the impact of the proposed budget on our Eagan residents and businesses
while making greater use of social media and other communication methods. As the
communications methods and schedule are finalized, Staff will inform the City Council.
The Truth -in -Taxation (TNT) hearing is tentatively scheduled for Tuesday, December 6
while Dakota County's budget hearing is currently scheduled for November 29.
1
Final approval of the budget and levy is slated for the December 20 regular City Council
meeting, although it could be approved at the TNT hearing if the Council wishes. The
final property tax levy must be certified to the County no later than December 28.
Note that the City is not subject to State -imposed levy limits for 2017.
Information included in the budget memo
The following general areas are covered in this memo:
• Benchmarks and background information
• General Fund Budget information
• City market value and tax capacity information
• Tax levies, allocations and tax impacts
• Public policy questions and options
Benchmarks and Background
While it is not always complete information and must be used carefully, comparisons
with similar cities can be helpful in providing benchmarks on efficiency and productivity.
The two charts that follow may be useful in making comparisons to other cities and in
helping to understand Eagan's financial position and budgeting options:
2
2014 Expenditures per Capita
(metro cities w/ population 30,000 to 80,000)
Andover
Blaine
Coon Rapids
Cottage Grove
Apple Valley
Shakopee
Burnsville
Plymouth
Lakeville
Eagan
Inver Grove Heights
Woodbury
Minnetonka
Brooklyn Park
Richfield
Eden Prairie
Maple Grove
Edina
Roseville
Maplewood
Saint Louis Park
- 200 400 600 800 1,000 1,200 1,400 1,600
N Operating Exp N Capital Outlay ■ Debt Service
3
City Portion of Property Taxes
2016 Final Taxes
$259,968 Homestead (Eagan avg.)
Plymouth
Eden Prairie
Woodbury
Minnetonka
Mendota Heights
Eagan
Lakeville
Maple Grove
Rosemount
Coon Rapids
18 -City Ave rage
Bloomington
Burnsville
Apple Valley
Inver Grove Heights
Brooklyn Park
Hastings
.South St. Paul
West St. Paul
500 1,000 11500 2,000
4
General Fund Budget
The proposed 2017 General Fund budget is $33,600,200, an increase of $1,441,500 or
4.48% over the 2016 expenditure budget. The 2017 budget is balanced; no
appropriation of fund balance reserves is required.
Revenue estimates
The 2017 budget as proposed is based on a continuation of the City's established
practice of estimating revenues on the conservative side within a realistic range.
Two significant revenue reductions for 2017 have a negative impact of nearly $0.4
million:
• Engineering service fees are set to decrease $240,200 due to a reduction in
street projects where internal engineering staff is used.
• Federal Grant revenue will decrease by $109,400 as the two-year SAFER Grant
for five full-time firefighters expired in 2016.
Building and development related permits are expected to increase in 2017 by $172,000
from 2016 levels while other non -tax revenues are expected to be about the same as
2016.
With the building permits slight increase and decline in SAFER grant revenues and
Engineering service fees, a tax levy increase of $1,276,900 is required to balance the
General Fund budget. The financing of the City's General Fund operations remains
heavily reliant on the tax levy as 78.5% of the estimated 2016 revenue is from property
taxes.
5
0
General Fund Revenues
2016
2017
$
%
Property Taxes
25,237,900
26,514,800
1,276,900
5.1%
Licenses and Permits
1,379,000
1,408,800
29,800
2.2%
Inter-gov't Rev.
1,160,700
1,150,400
(10,300)
-0.9%
Charges for Services
1,781,300
1,716,000
(65,300)
-3.7%
Program and Other Revenues
749,300
863,400
114,100
15.2%
Transfers In
1,850,500
1,946,800
96,300
5.2%
32,158,700
33,600,200
1,441,500
4.5%
5
Expenditures
The $1,441,500 proposed increase in the General Fund expenditure budget is largely
due to increases in wages and benefits of existing staff.
The hiring of a full-time Human Resource Specialist and a part-time Community Service
Officer are proposed in the 2017 Budget. The additions increase the budget by
$117,900.
At the June City Council workshop, the City Council requested City staff outline staffing
levels from other cities for any new proposed positions. Currently, the Human Resource
Department is budgeted at the 2.25 FTE (full-time equivalent) level. A recent survey
from other comparable cities showed the following results:
Average 3.45
With the hiring of the proposed Human Resource Specialist, the FTE level would rise to
3.25.
In addition, the proposed police department's 2017 budget includes a .6 FTE (24
hours/week) non -sworn position is proposed to help the department recruit and mentor
minority candidates. Ideally, the department would identify a minority candidate and hire
him/her as a Community Service Officer (CSO). The candidate selected would be
allowed to work up to 24 hours per week on a flexible schedule. Allowing flexibility
enables the candidate to obtain a law enforcement related education where he/she
would later be hired as a police officer. While employed as a CSO, the candidate would
be trained and mentored with the idea of later becoming a successful Eagan Police
Officer.
Total HR
City
FTEs
Bloomington
7
Eden Prairie
4.7
Burnsville
4
Brooklyn Park
4
Minnetonka
3
St. Louis Park
3
Edina
3
Maple Grove
3
Apple Valley
3
Woodbury
3
Plymouth
2.85
Eagan
2.25
Lakeville
2
Average 3.45
With the hiring of the proposed Human Resource Specialist, the FTE level would rise to
3.25.
In addition, the proposed police department's 2017 budget includes a .6 FTE (24
hours/week) non -sworn position is proposed to help the department recruit and mentor
minority candidates. Ideally, the department would identify a minority candidate and hire
him/her as a Community Service Officer (CSO). The candidate selected would be
allowed to work up to 24 hours per week on a flexible schedule. Allowing flexibility
enables the candidate to obtain a law enforcement related education where he/she
would later be hired as a police officer. While employed as a CSO, the candidate would
be trained and mentored with the idea of later becoming a successful Eagan Police
Officer.
Currently, the police department has two full-time CSO's. For comparison purposes,
please note the neighboring cities along with the number of CSOs they employ:
City # of CSOs Full-Time/Part-Time
Apple Valley 4 Part -Time (Up to 27 Hours per week -each)
Burnsville 5 Part -Time (Over 30 Hours per/week-each)
Lakeville 6 Full -Time (2) Part -Time (4)
The increase in Personal Service costs of $744,900 also includes:
1. 2.25% wage adjustment for both union and non-union staff (though not all
bargaining groups are settled for 2017)
2. 10.0% decrease in health insurance premiums
3. Increase in hours of two existing PT staff, equating to an additional .35 FTE.
4. Increase in volunteer firefighters compensation and Fire Relief Association due
to a per call rate increase of 3%.
5. The IT Network Security Specialist position was eliminated in the budget which
resulted in a budget savings of $89,400.
Services and Other Charges are up $356,800 primarily due to the following proposed
items:
1. A Fire Staffing Study is proposed to help determine a roadmap for a sustainable
staffing model for Fire/EMS response. Ideally, the study could begin yet this
year, with approximately $15,000 funded through cost saving measures taken
from the 2016 Budget. The balance of $35,000 is included in the proposed 2017
Budget. The total estimated cost for the study is $50,000.
2. While greater discussion will be needed with the City Council at a later date, it is
important to note, the 2017 Communications Budget includes $75,000 to
engage a consultant to assist with City logo and branding efforts, as suggested
in the Eagan Forward project. Funding for such an effort does not have an
impact on the City levy. Staff intends to have the discussion with the City
Council in a timely manner that would allow for starting the process in 2016.
3. The proposed 2017 IT budget includes PCI (Payment Card Industry) an
additional level of testing in order to meet PCI (Payment Card Industry)
standards. This requires an outside professional to conduct and is estimated to
cost $34,000.
4. The proposed 2017 budget includes $88,400 of professional service
expenditures to hire a consultant to assist with the 2040 Comprehensive Plan
updates that are required by the Met Council.
The proposed 2017 budget includes a contingency account of $554,500. A portion of
this is set aside for unsettled union contracts and a compensation and classification
study the City is undergoing, and as a result, the 2017 Budget includes an amount to
cover 75% of the possible compensation adjustments that may be needed to bring the
non-union employees back to the traditional third quartile of the market average. The
remaining 25% would be included in the 2018 Budget.
7
General Fund Expenditures
Personal Services
Parts & Supplies
Services & Other Charges
Capital Outlay
Contingency
2016F
2017
$
%
$24,293,100
$ 25,038,000
$ 744,900
3.1%
1,879,100
1,680,000
(199,100)
-10.6%
5,753,100
6,109,900
356,800
6.2%
220,400
217,800
(2,600)
-1.2%
13,000
554,500
541,500
4165.4%
$ 32,158,700
$ 33,600,200
$1,441,500
4.48%
General Fund Personnel Summary
2017 Budget
E
2016
2017
p
Approved
Proposed
Existing Personnel
Budget
Budget
$
%
Regular Employees
Salaries/wages/overtime
$16,168,600
$ 16,883,300 $
714,700
4.4%
Police Contractual Security
100,000
100,000
-
0.0%
PERA
1,896,900
1,979,300
82,400
4.3%
FICA
830,100
867,600
37,500
4.5%
Health/Life/LTD insurance
2,587,700
2,343,600
(244,100)
-9.4%
Worker's compensation
517,400
589,800
72,400
14.0%
Volunteer firefighters compensation
425,300
458,500
33,200
7.8%
Fire Relief Association (pension)
705,500
727,000
21,500
3.0%
23,231,500
23,949,100
717,600
3.1%
Proposed Additions
FTE
HR Specialist
1.00
-
83,200
83,200
CSO (Community Service Officer)
0.60
-
30,400
30,400
Payroll Clerk
0.10
-
6,700
6,700
Street Engineering Tech
0.25
-
17,000
17,000
1.95
-
137,300
137,300
Position Deductions
IT Network Security Specialist
1.00
89,800
-
(89,800)
89,800
-
(89,800)
Temporary/Seasonal
City Clerk (Elections - every other year)
90,600
-
(90,600)
GIS Intern
-
8,800
8,800
IT Security Intern
-
8,800
8,800
Finance Intern
11,600
11,900
300
Planning Intern
8,800
8,900
100
History Intern
2,100
2,100
-
Pub Wks/Engineering
20,000
20,000
-
Pub Wks/Streets
31,500
33,800
2,300
Pub Wks/ Central
-
14,000
14,000
Recreation
390,700
417,600
26,900
Parks
294,600
294,600
-
Tree Conservation
121,900
131,100
9,200
971,800
951,600
(20,200)
-2.1%
Total Personnel
$24,293,100
$ 25,038,000 $
744,900
3.1%
E
Change to General Fund Budget
2007-2017
6.0%
4.9%
4.4%
3.9% 3.8%
2.9%
1.3%
0.5%
j8%
2007 2008 2009 2011 2012 2013 2014 2015 2016 2017
General Fund balance
The 2017 operating budget does not contemplate use of the General Fund balance.
Per current policy, the City's fund balance target is 40% to 45% of the next year's
expenditures. As a benchmark, the State Auditor recommends a target range of 35% to
50%.
The unassigned General Fund balance at December 31, 2015 was $15,455,745, or
48.1 % of the 2016 budget. Typically, current year operations result in an increase to the
fund balance; nevertheless, in the fund balance projections table below, we assume the
most conservative position: revenues will equal expenditures for 2016, resulting in no
change to the fund balance due to operations.
10
50%
45%
40%
35%
30%
25%
General Fund
Fund Balance
YE 2015 Projected YE 2016
Market Value and Tax Capacity
After several years of decline, tax capacity values have increased the past 4 years.
Preliminary numbers from Dakota County indicate a 3.1% for 2017.
The horizontal bar in the chart below illustrates that the taxable market value is near the
2007 level. 2003-2016 figures below are actual values.
11
Based on preliminary information received from Dakota County, the City will see an
increase in overall taxable market value of 3.5% from $7,251,703,445 for payable 2016
to $7,507,070,642 for payable 2017. Included in the market value increase is
$83,535,000 resulting from new construction.
The City will see a net tax capacity increase of 3.1 % from $75,474,030 to $77,827,872.
Comparison of Taxable Market Value and Tax Capacity
Preliminary
Final 2016 2017 Change 2016 / 2017
Payable Payable Dollars %
Taxable Market Value 7,251,703,445 7,507,070,642 255,367,197 3.5%
Tax Capacity:
Gross Tax Capacity 91,049,778 93,899,200 2,849,422 3.1%
Fiscal Disparities Contribution (12,847,851) (13,149,822) (301,971) -2.4%
Tax Increment Value (2,727,897) (2,921,506) (193,609) -7.1%
Net Local Tax Capacity 75,474,030 77,827,872 2,353,842 3.1%
Tax capacity -based levy
The tax capacity -based component of the City's proposed levy for operations and debt
service is $31,982,661, an increase of $1,413,992 or 4.6% over the 2016 levy of
$30,568,669. The preliminary tax capacity rate calculated at .37491 is fractionally higher
than the 2016 rate of .37097.
Comparison of Tax Capacity Levy & Tax Capacity Rates
Net Local Levy $ 27, 998,121 $ 29,178, 001 $ 1,179, 880 4.2%
Tax Cap Rate -City: $ 27,998,121 $ 29,178,001
$ 75,474,030 $ 77,827,872
0.37097 0.37491 0.00394 1.1%
In summary, the City portion of the tax rate is expected to increase 1.1 %.
Market value -based levy (Community Center 2009B bonds)
12
Final
Preliminary
Change
2016
2017
Amount Per Cent
Operating Levy $
30,182,647
$ 31,236,330 $
1,053,683
Debt Service Levy
386,022
746,331
360,309
Total Tax Capacity Levy
30,568,669
31,982,661
1,413,992 4.6%
F D Distribution
(2,570,548)
(2,804,660)
(234,112) 9.1%
Net Local Levy $ 27, 998,121 $ 29,178, 001 $ 1,179, 880 4.2%
Tax Cap Rate -City: $ 27,998,121 $ 29,178,001
$ 75,474,030 $ 77,827,872
0.37097 0.37491 0.00394 1.1%
In summary, the City portion of the tax rate is expected to increase 1.1 %.
Market value -based levy (Community Center 2009B bonds)
12
Under statute, the levy for debt service on the referendum -approved Community Center
bonds is spread across market value, not tax capacity. Bond covenants require this
levy; it is not optional. The bonds will mature in 2021.
Comparison of Levy for Debt Service & Market Value Referendum Rates
Final Preliminary Change
2016 2017 Amount Per Cent
Ref Mkt Value $ 7, 516, 853, 227 $ 7, 747, 244, 980 $ 230, 391, 753 3.1%
Debt Service Levy $
1,119,615 $
1,122,765 $
3,150
0.3%
Mkt Value Ref Rate
0.0001490
0.0001460
(0.0000040)
-2.7%
There is virtually no change in levy to the average homeowner from 2015 to 2016:
Market Value Levy Tax Impact
Total levy and levy allocation
In total, the proposed levy is up 4.5% in 2017. The chart below shows the annual
fluctuations for the past 10 years. Significant changes to the levy have been noted by
the year they were incorporated.
13
Average
Annual
Payable
Market
Rate
Tax
Year
Value
Per $1,000
Amount
2017
264,213
0.1450
38.31
2016
259,968
0.1490
38.74
Total levy and levy allocation
In total, the proposed levy is up 4.5% in 2017. The chart below shows the annual
fluctuations for the past 10 years. Significant changes to the levy have been noted by
the year they were incorporated.
13
With the exception of the Fire Apparatus and Major Street Fund—Overpasses levies, the
"capital" portion of the levy is proposed to increase 3%.
As part of the bonding needs for the 2016-2020 Facilities CIP, a first-year levy for
interest payments on the anticipated April 2016 bond issue is $180,287. Springsted's
financing plan called for reducing the Major Street Fund—Overpasses levy by one-half for
2016, which, combined with the 2016 bond levy, would create a one-time decrease of
about $354,607 in 2017 to adequately fund 2016A debt service requirements.
The Parking Ramp levy was new for 2015 and is used to pay for the City share of
maintenance costs for the ramp. The City share will decrease as the properties adjacent
to the ramp are sold and parking spaces are leased to the property owner(s).
DataBank improvements were completed after January 1, 2015 so no tax abatement
levy was needed in payable 2016. The tax abatement levy of $22,000 is now
programmed for 2017, as required.
14
Annual Changes to City -Wide Tax Levy
2007-2017
7.0%
Fire
Apparatus: 6.0%
6,0%
$400,000
Parking
° 5.1% MVHC:
4'9/0
Ramp:
$60 ,000 a g%
5.0%
$1,012,784
4.5%
Allowance:
3,9%
4.0%
$541,098
3.3% 3.3%
3.0% '
2.g% MVHC: °
($1,012,784) 2.7/°
2.0%
Allowance:
($541,098)
1.0%
Parks System
Dev. R&R:
$400,000
0.0%
-1.0%
Streets - Overpass: 108 & 109
$1,000,000 Unalloted
MVHC in
-2.0%
'07 Charter Election Gen. Fd.:
Costs: $35,600 $1,289,046
-3.0%
MVHC:
($950,000) -2.9%
-4.0% -I
2007 2008 2009 2010 2011 2012 2013 2014
2015 2016 2017
With the exception of the Fire Apparatus and Major Street Fund—Overpasses levies, the
"capital" portion of the levy is proposed to increase 3%.
As part of the bonding needs for the 2016-2020 Facilities CIP, a first-year levy for
interest payments on the anticipated April 2016 bond issue is $180,287. Springsted's
financing plan called for reducing the Major Street Fund—Overpasses levy by one-half for
2016, which, combined with the 2016 bond levy, would create a one-time decrease of
about $354,607 in 2017 to adequately fund 2016A debt service requirements.
The Parking Ramp levy was new for 2015 and is used to pay for the City share of
maintenance costs for the ramp. The City share will decrease as the properties adjacent
to the ramp are sold and parking spaces are leased to the property owner(s).
DataBank improvements were completed after January 1, 2015 so no tax abatement
levy was needed in payable 2016. The tax abatement levy of $22,000 is now
programmed for 2017, as required.
14
Allocation of Property Tax Levy
General Fund
Special Revenue - Parking Ramp
General Facilities R & R
Equipment Revolving Fund
Major Streets Fund - A
Major Streets Fund - B (Overpasses)
Fire Apparatus - Debt
- Revolving
Park Systems Development & R & R
DataBank Abatement
Debt Service - 2016 Bonds
Fund Totals
Market Value Debt Service Levy
Grand Total Levy
Tax Impact
Final Preliminary Change
2016 2017 Dollars %
$
25,237,900
$
26,514,800
$ 1,276,900
5.1%
60,000
60,000
-
0.0%
335,807
345,881
10,074
3.0%
1,223,354
1,260,055
36,701
3.0%
1,812,767
1,867,150
54,383
3.0%
894,085
539,478
(354,607)
-39.7%
205,735
211,437
5,702
2.8%
154,265
148,563
(5,702)
-3.7%
464,469
478,403
13,934
3.0%
-
22,000
22,000
N/A
180,287
534,894
354,607
196.7%
$
30,568,669
$
31,982,661
$ 1,413,992
4.6%
$
1,119,615
$
1,122,765
3,150
0.3%
$
31,688,284
$
33,105,426
$ 1,417,142
4.5%
As noted, the estimated 2017 tax capacity rate is up 1.1 % from 2016. The market value
tax rate, which represents a much smaller portion of the overall levy, will decrease by
2.7%.
The overall impact to the property owner of the change in tax rates depends on the
property type and the value of the property. For simplicity's sake, a comparison of
various values of homestead property is shown below with their associated City taxes
over a range of years.
Again, pending final word on the fiscal disparities distribution, these tax figures could go
up or down.
The shaded areas show the estimated market value and taxes in 2017 of the property
value immediately above it, as it may have been valued/taxed in 2016. For example, a
$150,000 home in 2016 would have had city taxes of $491. That same home may be
valued at $152,445 in 2017 (based on average value increases), causing it to have 2017
taxes of $505, an increase of $14. If the value of that home stayed the same from 2016
to 2017, the taxes would have increased to $495 or only $4.
15
Eagan Property Tax History
City Taxes Only
Projected
2013 2014 2015 2016 2017
Tax Capacity Rate 0.38272 0.38250 0.36525 0.37097 0.37491
Market Value Rate 0.0001726 0.0001696 0.0001564 0.0001490 0.0001450
Market Value
$ 150,000 509 508 485 491 495
152,445 505
200,000 726 725 692 700 707
203,260 720
259,968 Pay 2016 Average Eagan House Mkt Value 952
264,213 Pay 2017 Average Eagan House Mkt Value 978
300,000 1,161 1,159 1,105 1,120 1,130
304,89q-,1,;,151
400,000 1,595 1,593 1,519 1,539 1,553
406,520 1„581
The table below further illustrates the chart above for the average value home.
City Taxes on Average Market Value House in Eagan
2016 average value: 259,968 2016 city tax: 952
2017 average value: 264,213 2017 city tax: 978
Increase 4,245 Increase 26
1.6% 2.7%
Market Value for the average value home is noted by the County Assessor to increase
by 1.6%. The City tax for the average valued property is proposed to increase by 2.7%
or $26.
Proposed Next Steps
➢ Staff incorporates City Council direction from this meeting into the budget and
levy.
➢ City Council approves the preliminary levy at the regular meeting on
September 6 (or regular meeting on September 20, if necessary).
The preliminary levy is certified to Dakota County before September 30.
➢ Truth -in -Taxation hearing will be held at the first December regular City
Council meeting. (Staff will present meeting date options.)
➢ At the December 15 regular City Council meeting, the final 2017 budget and
levy will be adopted by Council.
16
➢ Public Policy Issues
• Are the assumptions used in preparation of the budget regarding service
levels and compensation adjustments appropriate?
• Is the overall General Fund budget increase of 4.5% acceptable?
• Are there any concerns with the proposed departmental budgets?
• The overall levy is projected to increase at 4.5%. Is that acceptable?
• Are there any concerns with the proposed personnel changes?
Together with the Department and Division Heads, I submit this 2017 preliminary
budget, the enclosed budget information and these policy issues for your consideration,
while acknowledging the fluid status of budgeting in today's world and the need for
ongoing work and discussion to reach a final product for adoption in December.
City Admi ' or
17
General Fund
2017 Budget
COMPARATIVE SUMMARY OF REVENUES
2016 2017 A 2016 vs. 2017
18
Budget
Budget
$
%
General Property Taxes
25,237,900
26,514,800
1,276,900
5.1%
Licenses
320,200
308,300
(11,900)
-3.7%
Permits
1,058,800
1,100,500
41,700
3.9%
Intergovernmental Rev
1,160,700
1,150,400
(10,300)
-0.9%
Charges for Services
1,084,500
964,100
(120,400)
-11.1%
Recreation Charges
696,800
751,900
55,100
7.9%
Fines & Forfeits
267,300
251,000
(16,300)
-6.1%
Other Revenues
280,000
273,000
(7,000)
-2.5%
Program Revenues
202,000
339,400
137,400
68.0%
Transfers
1,850,500
1,946,800
96,300
5.2%
TOTAL GENERAL FUND
$ 32,158,700
$ 33,600,200
1,441,500
4.5%
18
GENERALFUND
REVENUES BY LINE ITEM
Acct
2014
2015
2016
2017
No.
DESCRIPTION
Actual
Actual
Budget
Budge t
2016 to 2017
4020
TAXES:
AD VALOREM TAXES -CURRENT
$ 20,604,591
$
21,486,709
$
23,117,900
$23,710,140
592,240
2.6%
4021
AD VALOREM TAXES - DELINQUENT
(1,274)
(114,695)
-
-
-
N/A
4030
FISCAL DISPARITIES
2,083,143
2,078,157
2,120,000
2,804,660
684,660
32.3%
4031
PENALTIES AND INTEREST
21,530
21,282
-
-
-
N/A
4032
FORFEITED TAX SALES
20,491
N/A
TOTAL
$ 22,707,990
$
23,491,944
$
25,237,900
$26,514,800
1,276,900
5,1%
4055
LICENSES
LIQUOR
$ 254,205
$
250,005
$
255,000
$ 250,000
(5,000)
-2.0.9
4056
BEER
4,358
-
N/A
4057
TOBACCO
9,950
9,000
9,600
9,400
(200)
-2.1%
4058
TREE MTN CONTRACTOR
938
1,675
1,000
1,400
400
40.0%
4059
GARB/RUBBISH HAULING
9,219
8,900
9,000
9,000
-
D.D•l
4060
KENNEL
5o
5o
300
100
(200)
-66.7%
4061
DOG
38,338
18,531
37,300
31,000
(6,300)
-16,9%
4063
PET SHOP LICENSE
350
ISO
200
200
-
0.0%
4064
MASSAGE THERAPIST
8,338
7,850
7,800
7,200
(600)
-7.7%
TOTAL
$ 325,746
$
296,161
$
320,200
$ 308,300
(11,900)
-3.7%
4085
PERMITS:
BUILDING
$ 1,509,655
$
810,680
$
800,000
$ 820,000
20,000
2.5%
4087
PLUMBING
143,439
92,373
75,000
120,000
45,000
60.0%
4088
MECHANICAL
173,821
94,244
95,000
100,000
5,000
5.3%
4089
SIGN
44,440
22,739
35,000
20,000
(15,000)
-42.9%
4091
WELL/PRIVATE SEPTIC
140
74
100
100
0.0%
4093
DEMOLITION/MOVING
45
55
-
N/A
4094
EXCAVATING
1,300
5,600
2,500
2,500
-
0.0%
4095
CONDITIONALISPECIAL USE
2,450
4,950
3,000
4,000
1,000
33.3%
4096
FIRE SUPPRESSION PERMITS
45,811
19,915
16,000
(16,000)
-100.0%
4097
FIREWORKS PERMITS
1,340
1,620
1,600
1,600
0.0%
4098
SPECIAL EVENT PERMITS
1,050
1,050
1,000
1,000
0.0%
4100
UTILITY
47,902
69,504
27,500
27,500
-
0.0%
4102
PUBLIC ROW CONST
7,629
270
800
800
0.0%
4116
CHICKEN PERMIT
900
1,200
400
1,200
800
200.0%
4118
BEEKEEPING PERMIT
-
250
-
500
500
N/A
4120
OTHER
50
175
900
1,300
400
44.4%
TOTAL
$ .1,979,972
$
1,124;699
$
1,058,800
$ 1,100,500
41,700
3.9%
4135
INTER -GOVT REV:
FEDERAL GRANTS
$ 339,138
$
501,701
$
142,100
$ 60,200
(81,900)
-57.6%
4140
STATE GRANTS
23,046
31,641
5,000
44,300
39,300
786.0.0
4151
LOCAL PERFORMANCE AID
9,282
9,353
9,100
9,200
100
1.1%
4153
MVHC
187
190
-
-
N/A
4155
MSA -MAINTENANCE
70,140
70,620
78,800
76,000
(2,800)
-3.6%
4158
POLICE TOWN AID
525,503
537,024
500,000
525,000
25,000
5.0%
4159
POLICE TRAINING AID
21;883
22,656
22,600
22,60D
-
0.0%
4160
STATE PERA AID
33,114
33,114
33,100
33,100
-
0.0%
4161
FIRE STATE AID
375,522
401,537
370,000
375,000
5,000
1.4%
4175
COUNTYGRANTS
-
-
N/A
4177
OTHER GRANTS AND AIDS
5,000
5,000
N/A
TOTAL
1,397,815
1,607,836
1,160,700
1,150,400
(10,300)
-0.9%
19
GENERALFUND
REVENUES BYLINE ITEM
Acct
2014
2015
201
2017
No.
DESCRIPTION
Actual
Actual
Budge f
Budget
2014 to 2015
4205
CHARGES FOR SERVICES -
VARIANCE FEES
4,600
3,700
3,500
3,500
0.0%
4206
PLATTING FEES
13,704
10,597
8,000
8,000
-
0.0%
4207
REZONING FEES
8,700
5,000
5,000
5,000
-
0.0%
4210
RETURNED CHECK FEE
1,132
796
1,100
700
(400)
-36.4%
4212
DOG IMPOUND/KENNEL FEE
5,207
4,270
6,000
5,000
(1,000)
-16.7%
4214
BURGLAR ALARM FEES
23,780
21,091
23,000
20,000
(3,000)
-13.0%
4215
REPEAT NUISANCE CALL FEE
275
-
300
300
-
0.0%
4216
DAYCARE INSPECTION FEES
455
450
1,000
400
(600)
-60.0%
4220
VACATION PROCEEDINGS
3,600
2,800
2,500
2,800
300
12.0%
4221
PUBLIC SAFETY FEES
2,207
1,072
2,800
1,000
(1,800)
-64.3%
4222
PLAN CHECKS
512,156
378,073
250,000
350,000
100,000
40.0%
4223
Planned Development Review
-
Soo
4226
DEV ESCROW REIMBURS
207,938
199,567
100,000
100,000
-
0.0%
4227
ENGINEERING SERVICES
553,151
569,760
406,900
166,700
(240,200)
-59.0%
4228
ENG/FINANCIALADMINISTRATION
6,596
6,068
3,500
6,000
2,500
71.4%
4230
PRINT MATE RIAUOTHERFEES
8,406
4,116
2,600
4,100
1,500
57.7%
4231
RESEARCH OFCRYRECORDS
-
-
-
-
-
N/A
4233
TOBACCO NON-COMPL. PENALTY
300
-
-
-
-
N/A
4234
POLICE SECURITY -EXEMPT
102,729
115,527
102,300
121,100
18,800
18.4%
4236
POL SVCES TO SCHOOL DIST
122,180
100,387
78,700
77,900
(800)
-1.0%
4239
INVESTIGATION FOR LICENSING
21,450
13,200
20,000
15,000
(5,000)
-25.0%
4241
ALCOHOL NON-COMPL. PENALTY
2,500
Soo
-
N/A
4242
MAINT EQUIP & PERS CHG
23,428
8,274
12,000
11,000
(1,000)
-8.3%
4246
PERMITSURCHARGE
1,832
1,031
1,300
1,000
(300)
-23.1%
4246
ADMN FEE ON SAC
9,592
5,616
5,000
5,600
600
12.0%
4247
ROOM TAX ADMIN FEE
47,746
47,669
45,000
48,000
.3,000
6.7%
4260
INVESTMENT MGMT FEE
11,944
11,077
4,000
11,000
7,000
175.0%
OTHER
-
50
N/A
TOTAL
1,695,608
1,514,141
1,084,500
964,100
(120,400)
-11.1%
4310.13
RECREATION PROGRAM FEES:
3001
GENERAL/ADMIN RECREATION
682
633
-
N/A
3027
HOLZ FARM
1,750
1,490
2,000
2,000
-
0.0%
3029
SAFETYCAMP
3,400
3,450
4,000
4,400
400
10.0%
3032-5
TENNIS
15,800
14,175
18,300
15,700
(2,600)
-14.2%
3037.8
GOLF
9,665
9,250
6,900
6,900
-
0.0%
3041-3
VOLLEYBALL
23,807
23,851
27,700
28,600
900
3.2%
3044.6
BROOMBALL
5,364
4,863
5,100
5,600
Soo
918%
3047
T -BALL
14,071
18,782
14,200
16,100
1,900
13.4%
3048
ADULT SOFTBALL -MEN
101,540
94,492
106,000
98,400
(7,600)
-7.2%
3049
ADULT SOFTBALL -WOMEN
4,971
4,037
4,100
4,100
0.0%
3050
ADULT SOFTBALL-CO-REC
24,023
21,881
26,300
24,300
(2,000)
-7.6%
3052
FOOTBALL
1,293
2,651
1,800
3,100
1,300
72.2%
3054.6
HOCKEY/BOOTHOCKEY
1,298
1,300
1,300
-
0.0%
3057
PRESCHOOL PROGRAMS
143,456
135,863
141,000
172,600
31,600
22.4%
3058,75
TEENS
3,489
3,257
5,000
3,200
(1,800)
-36.0%
3059
SUMMER IN THE PARK
24,659
27,330
25,400
28,100
2,700
10.6%
3060
PUPPETWAGON
1,870
1,569
1,500
1,500
-
0.0%
3061
MARKETFEST
20,394
24,528
21,900
22,400
500
2.3%
3062
SCHOOL'S OUT EVENTS
300
160
900
900
-
0.0%
3063
SEASONAL SPECIAL EVENTS
10,216
5,767
6,600
9,800
3,200
48.5%
3065
SPECIAL EVENTS
2,035
385
11,300
11,300
-
0.0%
3066
DANCE
8,043
5,136
6,800
7,100
300
4.4%
3067
ADAPTIVE/INCLUSION
.353
-
1,900
-
(1,900)
-100.0%
3071,74
TUBING HILLS
11,186
4,723
6,000
6,000
-
0.0%
3076
BASKETBALL
23,644
21,854
25,200
22,300
(2,900)
-11.5%
3077
WIFFLEBALL
3,155
2,194
2,500
2,200
(300)
-12.0%
3078
SENIOR CITIZENS
40,080
26,910
35,100
30,000
(5,100)
-14.5%
3079
FUN RUNS/WALKS
-
6,705
6,000
15,000
9,000
150.0%
3080
CONCESSIONS
3,476
4,709
-
2,800
2,800
N/A
3081
ARTS COUNCIL
113,506
125,078
103,000
111,600
8,600
8.3%
3082
SPORTS & CREATIVE CAMPS
19,537
18,550
23,000
23,400
400
1.7%
3085
FAMILYACTIVITES
1,589
1,770
-
-
-
N/A
3086
NEWPROGRAMS
303
-
-
-
N/A
3090
OFF -LEASH DOG AREA
6,237
4,613
3,800
4,000
200
5.3%
3092
CDGB SENIOR PROGRAMS
29,222
29,482
48,600
51,600
3,000
6.2%
3097
MRAC COUMMUNITYARTS GRANT
103
1,558
-
-
N/A
3201
TREE SALES
-
12,140
-
12,000
12,000
N/A
OTHERREVENUE
3,427
749
3,600
3,600
0.0%
TOTAL
677,944
664,585
696,800
751,900
55,100
7.9%
T
GENERALFUND
REVENUES BYLINE ITEM
Acct
2014
2015
2016
2017
No.
DESCRIPTION
Actual
Actual
9udp2t
Budget
2014 to 2016
4410
FINES & FORFEITS:
COURT FINES/FORFEITS
230,899
205,187
231,800
218,000
(13,800)
-6.0%
4411
PROSECUTION COSTS/FINES
25,013
28,318
34,400
32,000
(2,400)
-7.0•/
4421
EVIDENCE FORFEITURES
4,287
429
1,100
1,000
(100)
-9.1%
TOTAL
260,199
233,934
267,300
251,000
(16,300)
-6.1%
4610
M/SC REVENUES:
INTEREST ON INVESTMENTS
103,680
109,277
52,000
52,000
-
0.0%
4611/12
SPEC ASSMT-PRINCIPAL/INT
3,331
4,076
4,100
3,900
(200)
-4.9%
4616
CHANGE INFMV- INVESTMTS
66,956
(10,793)
-
-
-
N/A
4620
ANTENNA LEASES - HOLZ FARM
32,100
34,000
34,500
38,700
4,200
12.2%
4624
ATHLETIC FIELD RENT
76,257
72,103
75,000
61,000
(14,000)
-18.7%
4626
PARK SHELTER RENT
39,013
41,045
41,700
41,000
(700)
-1.7%
4628
SWITCHING STATION RENT
20,274
21,490
22,800
22,000
(800)
-3.5%
4634
ATHLETIC FIELD RENT-NON-RESIDEN- (136)
-
-
N/A
4667
SALE OF CITY PROPERTY
146
78
1,000
(1,000)
-100.0%
4660
LAPEL PINS
-
26
-
N/A
4661
HISTORYBOOKS
43
56
6,000
3,000
(3,000)
-50.00
4663
CONTRIBUTIONIDONATION
53,600
42,103
32,900
40,900
8,000
24.3%
4666
HISTORYCARDS
(113)
35
-
-
N/A
4691
OTHER REVENUE
10,052
15,156
10,000
10,500
500
5.0%
TOTAL
405,203
328,652
280,000
273,000
(7,000)
-2.5%
4810
PROGRAM REVENUES:
PROJ. ADMIN
147,228
464,605
168,000
301,000
133,000
79.2%
4821
DRUG TASK FORCE REIMB
6,139
22,814
19,500
21,400
1,900
9.7%
4822
OTHER REIMBURSEMENTS
13,387
7,042
7,000
7,000
-
0.0%
4831
CAPITAL CREDITS
16,878
18,531
7,500
10,000
2,500
33.3%
TOTAL
183,632
512,992
202,000
339,400
137,400
68.0%
TRANSFERS:
CABLE FRANCHISE FEES
531,755
516,644
580,800
649,900
69,100
11.9%
UTILITY TRANSFERS
1,241,100
1,188,854
1,269,700
1,296,900
27,200
- 2.1%
TOTAL
1,772,855
1,705,498
1,850,500
1,946,800
96,300
5.2%
GRAND TOTAL
31,406,964
31,480,442
32,158,700
33,600,200
1,441,500
4.5%
21
2017
Comparative Summary of Expenditures
General Fund Budget
2016 2017 Difference
Budget Budget $ %
GENERAL GOVERNMENT
°01
Mayor& Council
$ 156,200
$ 152,100
$ (4,100)
-2.6%
°02
Administration
574,000
583,200
9,200
1.6%
°03
Information Technologies
1,627,000
1,660,000
33,000
2.0%
°04
City Clerk
373,400
273,700
(99,700)
-26.7%
°05
Finance
882,900
880,400
(2,500)
-0.3%
°06
Legal
393,900
405,000
11,100
2.8%
°07
Comm Dev-Planning
1,077,800
1,111,700
33,900
3.1%
° 08
Comm Dev-Inspections
1,221,000
1,194,900
(26,100)
-2.1%
° 09
Communications
583,700
649,900
66,200
11.3%
10
Human Resources
392,700
458,800
66,100
16.8%
Gen Govt Total
7,282,600
7,369,700
87,100
1.2%
PUBLIC
SAFETY
° 11
Police
12,594,100
13,004,700
410,600
3.3%
° 12
Fire
2,743,000
2,946,200
203,200
7.4%
Public Safety Total
15,337,100
15,950,900
613,800
4.0%
PUBLIC
WORKS
°21
Public Works/Engineering
1,297,700
1,343,300
45,600
3.5%
° 22
Streets & Highways
2,003,000
1,986,200
(16,800)
-0.8%
° 24
Central Svices. Maint.
614,400
688,500
74,100
12.1%
Public Works Total
3,915,100
4,018,000
102,900
2.6%
PARKS
& RECREATION
°30
Recreation
2,203,400
2,199,500
(3,900)
-0.2%
°31
Parks
2,063,900
2,108,900
45,000
2.2%
°32
Tree Conservation
555,400
616,200
60,800
10.9%
Parks & Rec Total
4,822,700
4,924,600
101,900
2.1%
GENL GOVT BLDG MAINT
°33
Government Buildings
788,200
782,500
(5,700)
-0.7%
Subtotal
32,145,700
33,045,700
900,000
2.80%
°41
Contingency -Undesignated
13,000
554,500
541,500
4165.4%
General
Fund Total
$ 32,158,700
$ 33,600,200
$ 1,441,500
4.48%
22
General Fund
2017 Budget
COMPARATIVE SUMMARY OF REVENUES
1 August 8, 2016 Worksession
2016
2017
A 2016 vs. 2017
Budget
Budget
$
%
General Property Taxes
25,237,900
26,514,800
1,276,900
5.1%
Licenses
320,200
308,300
(11,900)
-3.7%
Permits
1,058,800
1,100,500
41,700
3.9%
Intergovernmental Rev
1,160,700
1,150,400
(10,300)
-0.9%
Charges for Services
1,084,500
964,100
(120,400)
-11.1%
Recreation Charges
696,800
751,900
55,100
7.9%
Fines & Forfeits
267,300
251,000
(16,300)
-6.1%
Other Revenues
280,000
273,000
(7,000)
-2.5%
Program Revenues
202,000
339,400
137,400
68.0%
Transfers
1,850,500
1,946,800
96,300
5.2%
TOTAL GENERAL FUND
$ 32,158,700
$ 33,600,200
1,441,500
4.5%
1 August 8, 2016 Worksession
GENERALFUND
REVENUES BY LINE ITEM
Acct
2014 =
1 2016
2017
No.
DESCRIPTION
Actual
Actual
Budget
Budget
2016 to 2017
TAXES:
4020
AD VALOREM TAXES - CURRENT
$
20,604,591
$
21,486,709
$
23,117,900
$ 23,710,140
592,240
2.6%
4021
AD VALOREM TAXES - DELINQUENT
(1,274)
(114,695)
-
-
N/A
4030
FISCAL DISPARITIES
2,083,143
2,078,157
2,120,000
2,804,660
684,660
32.3%
4031
PENALTIES AND INTEREST
21,530
21,282
-
-
-
N/A
4032
FORFEITED TAX SALES
-
20,491
N/A
TOTAL
$
22,707,990
$
23,491,944
$
25,237,900
$ 26,514,800
1,276;900
5.1%
LICENSES:
4055
LIQUOR
$
254,205
$
250,005
$
255,000
$ 250,000
(5,000)
-2.0%
4056
BEER
4,358
-
-
-
-
N/A
4057
TOBACCO
9,950
9,000
9,600
9,400
(200)
-2.1%
4058
TREE MTN CONTRACTOR
938
1,675
1,000
1,400
400
40.0%
4059
GARB/RUBBISH HAULING
9,219
8,900
9,000
9,000
-
0.0%
4060
KENNEL
50
so
300
100
(200)
-66.7%
4061
DOG
38,338
18,531
37,300
31,000
(6,300)
-16.9%
4063
PET SHOP LICENSE
350
150
200
200
-
0.0%
4064
MASSAGE THERAPIST
8,338
7,850
7,800
7,200
(600)
-7.7%
TOTAL
$
325,746
$
296,161
$
320,200
$ 308,300
(11,900)
-3.7%
PERMITS:
4085
BUILDING
$
1,509,655
$
810,680 -
$
800,000
$ 820,000
20,000
2.5%
4087
PLUMBING
143,439
92,373
75,000
120,000
45,000
60.0%
4088
MECHANICAL
173,821
94,244
95,000
100,000
5,000
5.3%
4089
SIGN
44,440
22,739
35,000
20,000
(15,000)
-42.9%
4091
WELL/PRIVATE SEPTIC
140
74
100
100
0.0%
4093
DEMOLITION/MOVING
45
55
-
-
N/A
4094
EXCAVATING
1,300
5,600
2,500
2,500
-
0.0%
4095
CONDITIONAL/SPECIAL USE
2,450
4,950
3,000
4,000
1,000
33.3%
4096
FIRE SUPPRESSION PERMITS
45,811
19,915
16;000
-
(16,000)
-100.0%
4097
FIREWORKS PERMITS
1,340
1,620
1,600
1,600
-
0.0%
4098
SPECIAL EVENT PERMITS
1,050
1,050
1,000
1;000
0.0%
4100
UTILITY
47,902
69,504
27,500
27,500
-
0.0%
4102
PUBLIC. ROW CONST
7,629
270
800
800
-
0.0%
4116
CHICKEN PERMIT
900
1,200
400
1,200
800
200.0%
4118
BEEKEEPING PERMIT
-
250
-
500
500
N/A
4120
OTHER
50
175
900
1,300
400
44.4%
TOTAL
$
1,979,972
$
1,124,699
$
1,058;800
$ 1,100,500
41,700
3.9%
INTER-GOV'T REV:
4135
FEDERAL GRANTS
$
339,138
$
501,701
$
142,100
$ 60,200
(81,900)
-57.6%
4140
STATE GRANTS
23;046
31,641
5,000
44,300
39,300
786.0%
4151
LOCAL PERFORMANCE AID
9,282
9,353
9,100
9,200
100
1.1%
4153
MVHC
187
190
-
-
-
N/A
4155
MSA - MAINTENANCE
70,140
70,620
78,800
76,000
(2,800)
-3.6%
4158
POLICE TOWN AID
525,503
537,024
500;000
525,000
25,000
5.0%
4159
POLICE TRAINING AID
21,883
22,656
22,600
22,600
-
0.0%
4160
STATE PERA AID
33,114
33,114
33,100
33,100
-
0.0%
4161
FIRE STATE AID
375;522
401,537
370,000
375,000
5,000
1.4%
4175
COUNTY GRANTS
-
-
-
N/A
4177
OTHER GRANTS AND AIDS
5,000
5,000
N/A
TOTAL
1,397;815
1,607,836
1,160,700
1,150,400
(10,300)
--0.9%
2 August 8, 2016 Worksession
GENERALFUND
REVENUES BY LINE ITEM
Acct
2014
2015
2016
2017
No.
DESCRIPTION
Actual
Actual
Budget
Budget
2014 to 2015
CHARGES FOR SERVICES:
4205
VARIANCE FEES
4,600
.3,700
3,500
3,500
-
0.0%
4206
PLATTING FEES
13,704
10,597
8,000
8,000
0.0%
4207
REZONING FEES
8,700
5,000
5,000
5,000
-
0.0%
4210
RETURNED CHECK FEE
1,132
796
1,100
700
(400)
-36.4%
4212
DOG IMPOUND/KENNEL FEE
5,207
4,270
6,000
5,000
(1,000)
-16.7%
4214
BURGLAR ALARM. FEES
23,780
21,091
23,000
20,000
(3,000)
-13.0%
4215
REPEAT NUISANCE CALL FEE
275
-
300
300
-
0.0%
4216
DAYCARE INSPECTION FEES
455
450
1;000
400
(600)
-60.0%
4220
VACATION PROCEEDINGS
3,600
2,800
2,500
2,800
300
12,0%
4221
PUBLIC SAFETY FEES
2,207
1,072
2,800
1,000
(1,800)
-64.3%
4222
PLAN CHECKS
512,156
378,073
250,000
350,000
100;000
40.0%
4223
Planned Development Review
-
500
4226
DEV ESCROW REIMBURS
207,938
199,567
100,000
100,000
-
0.0%
4227
ENGINEERING SERVICES
553,151
569,760
406,900
166,700
(240,200)
-59.0%
4228
ENG/FINANCIAL ADMINISTRATION
6,596
6,068
3,500
6,000
2,500
71.4%
4230
PRINT MATERIAL/OTHER FEES
8,406
4,116
2,600
4,100
1,500
57.7%
4231
RESEARCH OF CITY RECORDS
-
-
-
-
N/A
4233
TOBACCO NON-COMPL. PENALTY
300
-
-
-
-
N/A
4234
POLICE SECURITY - EXEMPT
102,729
118;527
102,300
.121,100.
18,800
18.4%
4236
POL SVCES TO SCHOOL DIST
122,180 -
100,387
78,700
77,900
(800)
-1.0%
4239
INVESTIGATION FOR LICENSING
21,450
13,200
- 20,000
15,000
(5,000)
-25.0%
4241
ALCOHOL NON-COMPL. PENALTY
2,500
500
-
-
N/A
4242
MAINT EQUIP & PERS CHG
23,428
8,274
12,000
11,000
(1,000)
-8.3%
4245
PERMIT SURCHARGE
1,832
1,031
1,300
1,000
(300)
-23.1%
4246
ADMN FEE ON SAC
9,592
.5,616
5,000
5,600
600
12.0%
4247
ROOM TAX ADMIN FEE
47,746
47,669
45,000
48,000
3,000
6.7%
4260
INVESTMENT MGMT FEE
11,944
11,077
4,000
11,000
7,000
175.0%
OTHER
50
-
N/A
TOTAL
1,695,608
1,514,141
1,084,500
964,100
(120,400)
-11.1%
4310-13
RECREATION PROGRAM FEES:
3001
GENERAL/ADMIN RECREATION
682
633
-
-
N/A
3027
HOLZ FARM
1,750
1,490
2,000
2,000
-
0.0%
3029
SAFETY CAMP
3,400
3,450
4,000
4,400
400
10.0%
3032-5
TENNIS
15,800
14,175
18,300
15,700
(2,600)
-14.2%
3037-8
GOLF
9,665
9,250
6,900
6,900
-
0.0%
3041-3
VOLLEYBALL
23,807
23,851
27,700
28,600
900
3.2%
3044-6
BROOMBALL
5,364
4,863
5,100
5,600
Soo
9.8%
3047
T -BALL
14,071
18,782
14,200
16,100
1,900
13.4%
3048
ADULT SOFTBALL -MEN
101,540
94,492
106,000
98,400
(7,600)
-7.2%
3049
ADULT SOFTBALL -WOMEN
4,971
4,037
4,100
4,100
0.0%
3060
ADULT SOFTBALL-CO-REC
24,023
21,881
26,300
24,300
(2,000)
-7.6%
3052
FOOTBALL
1,293
2,651
1,800
3,100
1,300
72.2%
3054-6
HOCKEY/BOOT HOCKEY
1,298
-
1,300
1,300
-
0.0%
3057
PRESCHOOL PROGRAMS
143,456
135,863
141,000
172,600
31,600
22.4%
3058,75
TEENS
3,489
3,257
5,000
3,200
(1,800)
-36.0%
3059
SUMMER IN THE PARK
24,659
27,330
25,400
28,100
2,700
10.6%
3060
PUPPET WAGON
1,870
1,569
1,500
1,500
-
0.0%
3061
MARKETFEST
- - 20,394
24,528 -
21,900
22,400
500
2.3%
3062
SCHOOL'S OUT EVENTS
300
160
900
900
-
0.0%
3063
SEASONAL SPECIAL EVENTS
10,215
5,767
6,600
9,800
3,200
48.5%
3065
SPECIAL EVENTS
2,035
385
11,300
11,300
-
0.0%
3066
DANCE
8,043
5,136
6,800
7,100
300
4.4%
3067
ADAPTIVE/INCLUSION
353
-
1,900
-
(1,900)
-100.0%
3071,74
TUBING HILLS
11,186
4,723
6,000
6,000
0.0%
3076
BASKETBALL
23,644
21,854
25,200
22,300
(2,900)
-11.5%
3077
WIFFLEBALL
3,155
2,194
2,500
2,200
(300)
-12.0%
3078
SENIOR CITIZENS
40,080
26,910
35,100
30,000
(5,100)
-14.5%
3079
FUN RUNSANALKS
-
6,705
6,000
15,000
9,000
150.0%
3080
CONCESSIONS
3,476
4,709
-
2,800
2,800
N/A
3081
ARTS COUNCIL
113,506
125,078
103,000
111,600
8,600
8.3%
3082
SPORTS &CREATIVE CAMPS
19,537
18,550
23,000
23,400
400
1.7%
3085
FAMILY ACTIVITIES
1,589
1,770
-
-
-
N/A
3086
NEW PROGRAMS
303
-
-
-
-
N/A
3090
OFF -LEASH DOG AREA
6,237
4,613
3,800
4,000
200
5.3%
3092
CDGB SENIOR PROGRAMS
29,222
29,482
48,600
51,600
3,000
6.2%
3097
MRAC COUMMUNITY ARTS GRANT
103
1,558
-
-
-
N/A
3201
TREE SALES
-
12,140
-
12,000
12,000
N/A
OTHER REVENUE
3,427
749
3,600
3,600
0.0%
TOTAL
677,944
664,585
696,800
751,900
55,100
7.9%
3 August 8, 2016 Worksession
Acct
No. DESCRIPTION
FINES & FORFEITS:
4410 COURT FINES/FORFEITS
4411 PROSECUTION COSTS/FINES
4421 EVIDENCE FORFEITURES
TOTAL
TRANSFERS.,
CABLE FRANCHISE FEES
UTILITY TRANSFERS
TOTAL
GRAND TOTAL
GENERALFUND
REVENUES BY LINE ITEM
2014 20151 2016 2017
Actual Actual Budget Budget 2014 to 2015
230,899
Z
MISC REVENUES:
4610
INTEREST ON INVESTMENTS
4611112
SPEC ASSMT-PRINCIPAL/INT
4615
CHANGE INFMV- INVESTMTS
4620
ANTENNA LEASES - HOLZ FARM
4624
ATHLETIC FIELD RENT
4625
PARK SHELTER RENT
4628
SWITCHING STATION RENT
4634
ATHLETIC FIELD RENT-NON-RESIDEN
4657
SALE OF CITY PROPERTY
4660
LAPEL PINS
4661
HISTORY BOOKS
4663
CONTRIBUTION/DONATION
4666
HISTORY CARDS
4691
OTHER REVENUE
3,331
TOTAL
TRANSFERS.,
CABLE FRANCHISE FEES
UTILITY TRANSFERS
TOTAL
GRAND TOTAL
GENERALFUND
REVENUES BY LINE ITEM
2014 20151 2016 2017
Actual Actual Budget Budget 2014 to 2015
230,899
Z
PROGRAM REVENUES:
4810
PROJ. ADMIN
4821
DRUG TASK FORCE REIMB
4822
OTHER REIMBURSEMENTS
4831
CAPITAL CREDITS
(2,400)
TOTAL
TRANSFERS.,
CABLE FRANCHISE FEES
UTILITY TRANSFERS
TOTAL
GRAND TOTAL
GENERALFUND
REVENUES BY LINE ITEM
2014 20151 2016 2017
Actual Actual Budget Budget 2014 to 2015
230,899
Z
205,187
231,800
218,000
(13,800)
-6.0%
25,013
28,318
34,400
32,000
(2,400)
-7.0%
4,287
429
1,100
1,000
(100)
-9.1%
26Q199
233,934
267,300
251,000
(16,300)
- -6.1%
103,680
109,277
52,000
52,000
-
0.0%
3,331
4,076
4,100
3,900
(200)
-4.9%
66,956
(10,793)
-
-
-
N/A
32,100
34,000
34,500
38,700
4,200
12.2%
76,257
72,103
75,000
61,000
(14,000)
-18.7%
39,013
41,045
41,700
41,000
(700)
-1.7%
20,274
21,490
22,800
22,000
(800)
-3.5%
(136)
-
-
-
-
N/A
146
78
1,000
-
.(1,000)
-100.0%
-
26
-
N/A
43
56
6,000
3,000
.(3,000)
-50.0%
53,600
42,103
32,900
40,900
8,000
24.3%
(113)
35
- -
-
-
N/A
10,052
15,156 -
10,000
10,500
- 500
5.0%-
405,203
328,652
280,000
- 273,000
(7,000)
-2.5%
147,228
464,605
168,000
.301,000
133,000
79.2%
6,139
22,814
19,500
21,400
1,900
9.7%
13,387
7,042
7,000
7,000
-
0.0%
16,878
18,531
7,500
10,000
2,500
33.3%
183,632
512,992
202,000
339,400
137,400
68.0%
531,755
516,644
580,800
649,900
69,100
11.9%
1,241,100
1,188,854
1,269,700
1,296,900
27,200
2.1%
1,772;855
1,705,498
1,850,500
1,946,800
96,300
5.2%
31,406,964
31,480,442
32,158,700
33,600,200
1,441,500
4.5%
4 August 8, 2016 Worksession
G:\Budget\2017 Budget\7 - Summary Worksheets\
2 - 2017 Gen. Fd Exp. (3).xlsx
2016-17 by Fund
8/2/2016
2017
Comparative Summary of Expenditures
General Fund Budget
GENERAL GOVERNMENT
01
'Mayor & Council
02
Administration
03
Information Technologies
04
City Clerk
05
Finance
06
Legal
07
Comm Dev--Planning
08
Comm Dev--Inspections
09
Communications
10
Human Resources
880,400
Gen Govt Total
PUBLIC SAFETY
11
Police
12
Fire
$ 152,100
Public Safety Total
PUBLIC WORKS
21
Public Works/Engineering
22
Streets & Highways
24
Central Svices. Maint.
33,000
Public Works Total
PARKS & RECREATION
30 Recreation
31 Parks
32 Tree Conservation
Parks & Rec Total
GENL GOVT BLDG MAINT
33 Government Buildings
Subtotal
41 Contingency --Undesignated
General Fund Total
2016 1 2017 LDifference
Budget
Budget
$
%
$ 156,200
$ 152,100
$ (4,100)
-2.6%
574,000
583,200
9,200
1.6%
1,627,000
1,660,000
33,000
2.0%
373,400
273,700
(99,700)
-26.7%
882,900
880,400
(2,500)
-0.3%
393,900
405,000
11,100
2.8%
1,077,800
1,111,700
33,900
3.1%
1,221,000
1,194,900
(26,100)
-2.1%
583,700
649,900
66,200
11.3%
392,700
458,800
66,100
16.8%
7,282,600
7,369,700
87,100
1.2%
12,594,100
13,004,700
410,600
3.3%
2,743,000
2,946,200
203,200
7.4%
15,337,100
15,950,900
613,800
4.0%
1,297,700
1,343,300
45,600
3.5%
2,003,000
1,986,200
(16,800)
-0.8%
614,400
688,500
74,100
12.1%
3,915,100
4,018,000
102,900
2.6%
2,203,400
2,199,500
(3,900)
-0.2%
2,063,900
2,108,900
45,000
2.2%
555,400
616,200
60,800
10.9%
4,822,700
4,924,600
101,900.
2.1%
788,200
782,500
(5,700)
-0.7%
32,145,700
33,045,700
900,000
2.80%
13,000
554,500
541,500
4165.4%
$ 32,158,700
$ 33,600,200
$ 1,441,500
4.48%
5 August 8, 2016 Worksession
44-� City of Eapa 2017 Proposed Budget Operating Budget
MA.,it-gr,
me
August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Mayor & City Council (01)
Responsible Managers: Dave Osberg, City Administrator
Dianne Miller, Asst. City Administrator
PURPOSE & DESCRIPTION
The purpose of the Mayor and City Council is to:
• Provide for the legislative and policy-making
activities of the City's government
• Provide for the planning and control of municipal
expenditures through the adoption of an annual
budget
• Provide for the generation of revenue through the
Ift f d t t t
Expenditures as % of General Fund'
evying o axes, Co,ean ra e s ruc ues
• Provide a forum for citizen input into the policy process through public hearings, advisory commissions,
public testimony, and civic and community groups
The Mayor and City Council are responsible for the following functions:
• Participate in regular City Council meetings on the 15Y and 3`d Tuesday of the month, as well as monthly
Council workshops as needed
• Serve on City Council Committees that make recommendations to the City Council as a whole
• Represent the City on various boards and Commissions pertaining to local government
PERFORMANCE INDICATORS
Description
Number of special City Council meetings held annually
Percentage of City advisory commissions that met in a joint
meeting with the council each year
2014 2015 2016 2017
Actual Actual Estimate Target
13 12 13 12
100% 100% 100% 100%
7 August 8, 2016 Worksession
City �f ���a� 2017 Proposed Budget Operating Budget
Mayor & City Council (01)
Responsible Managers: Dave Osberg, City Administrator
Dianne Miller, Asst. City Administrator
Expenditure by Category
HIGHLIGHTS & CHANGES
Overview: Overview: The proposed 2017
Mayor & City Council budget decreased by
4,100, or -2.6%, due to health insurance
premium decreases. The non -personnel budget
remains consistent with the 2016 budget, with
Actual
t
Budget
PN
Expenditure
2014
2015
2016
2017
Personal Services
105,556
104,926
116,300
the only addition being the replacement costs
associated with two tablets.
EXPENDITURE SUMMARY
8 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Expenditure
2014
2015
2016
2017
Personal Services
105,556
104,926
116,300
111,200
Services and Other Charges
32,793
39,217
39,800
39,700
Capital Outlay
2,912
-
100
1,200
Total
$ 141,261
$ 144,143
$ 156,200
$ 152,100
8 August 8, 2016 Worksession
City of Rap 2017 Proposed Budget Operating Budget
Mayor & City Council (01)
Responsible Managers: Dave Osberg, City Administrator
Dianne Miller, Asst. City Administrator
LINE ITEM DETAIL
Acct PERSONAL SERVICES
6110 SALARIES AND WAGES - REGULAR
6144 FICA
6146 PERA-DCP
6151 HEALTH INSURANCE
6152 LIFE I NSU RANCE
6154 DISABILITY -LONGTERM
6155 WORKERS COMPENSATION
PERSONAL SERVICES
SERVICES &OTHER CHARGES
6353 PERSONALAUTO/PARKING
6385 INSURANCE
6475 MISCELLANEOUS
6476 CONFERENCES AND SCHOOLS
6477 LOCAL MEETING EXPENSES
SERVICES & OTHER CHARGES
Actual
Actual
Budget
Budget
2014
2015
2016
2017
$ 53,850
$ 51,786
$ 53,600
$ 53,600
2,457
2,424
4,100
4,100
2,009
1,932
2,000
2,000
46,780
48,296
56,400
51,300
125
119
-
-
220
209
-
-
115
160
200
200
105,556
104,926
116,300
111,200
542
522
800
700
21,000
21,000
21,000
21,000
-
-
100
100
7,186
12,742
12,900
12,900
4,065
4,953
5,000
5,000
32,793
39,217
39,800
39,700
CAPITAL OUTLAY
6660 OFFICE FURNISHINGS/EQUIPMENT 2,912
CAPITAL O UTLAY 2,912
TOTAL MAYOR & CITY COUNCIL
100 1,200
100 1,200
$ 141,261 $ 144,143 $ 156,200 $ 152,100
-2.6%
9
Non -personnel increase: 3%
August 8, 2016 Worksession
41!� City of Eap 2017 Proposed Budget Operating Budget
This page left intentionally blank
10
August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Administration (02)
Responsible Managers: Dave Osberg, City Administrator
Dianne Miller, Asst. City Administrator
PURPOSE & DESCRIPTION
The purpose of the Administration Department is to:
• Ensure the execution of policies and direction of
the Eagan City Council
• Provide administrative leadership for day-to-day
operations
• Coordinate the various municipal functions and
provide administrative support as required
The Administration Department is responsible for the following functions:
• Respond to inquiries and requests of the City Council
• Oversee Department Heads and ensure departments are working in coordination with one another
toward a common goal
• Complete administrative activities not unique to and, therefore, not assignable to other operating
departments or divisions
• Prepare weekly Council packets and other communications to the City Council and the City's organization
as a whole
• Provide staff support to the City's Airport Relations Commission and airport noise advisory bodies
PERFORMANCE INDICATORS
excellent or good (biennial survey)
11 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Number of airport noise complaints/questions (telephone and
70
53
50
45
email)
Percentage of citizens rating quality of life in Eagan as
96%
N/A
96%
N/A
excellent or good (biennial survey)
11 August 8, 2016 Worksession
41P' City of Eap 2017 Proposed Budget Operating Budget
Administration (02)
Responsible Managers: Dave Osberg, City Administrator
Dianne Miller, Asst. City Administrator
HIGHLIGHTS & CHANGES
Overview: The proposed 2017 Administration
budget is set to increase by 1.6% or 9,200 from
the 2016 budget, which is attributed to
inflationary personnel expenses.
EXPENDITURE SUMMARY
Actual
l by
A
Budget
Supplies
2014
2015
2016
2017
..
Services
Personal and other
`'
Chargesk
82%
3,107
1,476
capital
1,900
outlayServices
86,169
ri 4',
HIGHLIGHTS & CHANGES
Overview: The proposed 2017 Administration
budget is set to increase by 1.6% or 9,200 from
the 2016 budget, which is attributed to
inflationary personnel expenses.
EXPENDITURE SUMMARY
12 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Expenditure
2014
2015
2016
2017
Personal Services
$ 454,648
$ 439,289
$ 467,200
$ 475,800
Parts and Supplies
3,107
1,476
2,100
1,900
Services -and Other Charges
86,169
146,956
102,700
102,900
Capital Outlay
2,439
716
2,000
2,600
Total
$ 546,363
$ 588,437
$ 574,000
$ 583,200
12 August 8, 2016 Worksession
City of Rap 2017 Proposed Budget Operating Budget
Administration (02)
Responsible Managers: Dave Osberg, City Administrator
Dianne Miller, Asst. City Administrator
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
City Administrator
1
1
1
1
2,080
Assistant City Administrator
1
1
1
1
2,080
Executive Assistant
1
1
1
1
2,080
Total
3
3
3
3
6,240
2017 WORK PLAN
Activit
Routine
1 Council meeting and workshop preparation
2 Airport duties (citizen communication, ARC preparation, service on Committees, etc.)
3 Intergovernmental, municipal, City departmental, and association meetings
4 Clerical and administrative support
5 Oversight of the City's day-to-day operations
6 Annual budget preparation
7 Oversight of the City's Support Services (HR, IT, and City Clerk)
8 Oversight of Recycling operations for the City
9 Assist in development and execution of City Goals and Eagan Forward
10 Development and execution of public policy decisions
13 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Acct PERSONAL SERVICES
6110 SALARIES AND WAGES -REGULAR
6112 OVERTIME -REGULAR
6142 PERA-COORDINATED
6144 FICA
6151 HEALTH INSURANCE
6152 LIFE INSURANCE
6154 DISABILITY - LONGTERM
6155 WORKERS COMPENSATION
PERSONAL SERVICES
PARTS & SUPPLIES
6210 OFFICE SUPPLIES
PARTS & SUPPLIES
SERVICES & OTHER CHARGES
6310 PROFESSIONAL SERVICES -GENERAL
6353 PERSONAL AUTO/PARKING
6355 CELLULAR TELEPHONE SERVICE
63851NSURANCE
6476 CONFERENCES AND SCHOOLS
6477 LOCAL MEETING EXPENSES
6479 DUES AND SUBSCRIPTIONS
6535 OTHER CONTRACTUAL SERVICES
SERVICES & OTHER CHARGES
CAPITAL OUTLAY
6660 OFFICE FURNISHINGS/EQUIPMENT
CAPITAL OUTLAY
TOTAL ADMINISTRATION
Administration (02)
Responsible Managers: Dave Osberg, City Administrator
Dianne Miller, Asst. City Administrator
LINE ITEM DETAIL
2014
2015
2016
2017
$ 361,016
$ 338,230
$ 365,700
$ 371,300
2,390
2,793
1,800
2,400
25,112
25,874
27,600
28,000
22,994
22,379
23,000
24,200
40,318
47,129
46,700
47,500
378
359
-
-
747
716
-
-
1,693
1,809
2,400
2,400
454,648
439,289
467,200
475,800
3,107
1,476
2,100
1,900
3,107
1,476
2,100
1,900
-
59,019
5,000
4,000
10,609
6,698
11,600
11,600
1,492
2,050
1,800
1,700
4,000
4,000
4,000
4,000
7,799
7,659
9,400
8,700
3,072
3,337
4,000
4,100
47,447
52,693
54,500
56,400
11,750
11,500
12,400
12,400
86,169
146,956
102,700
102,900
2,439
716
2,000
2,600
2,439
716
2,000
2,600
$ 546,363
$ 588,437
$ 574,000
$ 583,200
1.6%
14
non -personnel: 1.8%
August 8, 2016 Worksession
City of Rap 2017 Proposed Budget Operating Budget
Information Technology (03)
Responsible Manager: Dan Cook, IT Manager
PURPOSE & DESCRIPTION
Expenditures as % of General Fund
The IT Department is responsible for the following functions:
• Recommend, purchase, install and provide technical support, maintenance and security for the City's
Local and Wide Area. Network operations and all of its components
• Recommend, purchase, install and provide technical support for desktop and mobile computer hardware
and software applications
• Provide support for telephone/voicemail software and hardware
• Recommend, purchase, install and support the City's low -voltage wiring infrastructure.
• Maintain WAN backup system
• Conduct research and recommend new or improved technology systems
PERFORMANCE INDICATORS
Description
City PCs maintained
Work orders processed
Mobile Devices (Smartphones, Tablets)
PCs replaced per year
Non-LOGIS software applications supported
Printers maintained
Copiers Supported
Video Cameras Supported
Squad Video Cameras Supported
Body Cameras Supported
Wireless Access Points
LOGIS software applications supported
Gigabytes of server storage
Average gigabytes supported (PC support)
2014
2015
2016
2017
Actual
Actual
Estimated
Target
375
385
400
415
2,600
2,700
2,800
3,000
117
125
175
225
85
90
95
100
110
110
110
110
50
50
55
55
10
10
10
10
37
72
85
100
25
25
25
25
0
0
0
25
37
38
45
50
20
20
20
20
48,000
55,000
60,000
72,000
36,000
40,000
44,000
48,000
15 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Information Technology (03)
Responsible Manager: Dan Cook, IT Manager
HIGHLIGHTS & CHANGES
Overview: The 2017 Information Technology (IT) budget
is proposed to increase by $33,000 or 2.0%, due to a
combination of inflationary increases and service level
increases. The budget also includes the reduction of one
vacant position.
Highlight/Change 1: With the new PCI DSS -3.2
requirements that came out in 2016, credit card
merchants are required to perform testing and
vulnerability scans in accordance with standards as
established with PCI -DSS Standards Council. These scans
are performed quarterly over the City's PCI network.
Financial Impact: $34,000 increase
Service Level Impact: Increased security of customers' credit card data.
Highlight/Change 2: The IT Security Specialist position added in 2015 is proposed to be eliminated, and replaced
by a 90 -day Security Intern position. In future years, as security needs are further identified or if AccessEagan
operations expand, the need for this position may need to be considered.
Financial Impact: $88,600 net decrease ($97,400 FT position, offset by $8,800 Intern)
Service Level Impact: Long-term impact may be seen with staff security training, security awareness, PCI review of
event logs, etc. To minimize impact, these tasks will be spread out among others in IT. In addition, if AccessEagan
demands increase there will be noticeable service level impact in the ability to address and respond to a data
breach.
Highlight/Change 3: Per the request of multiple departments, an Asset Management analysis study by WSB is
proposed to determine the best software to meet the City's needs. WSB will also assist us in writing a formal RFP,
a risk analysis and evaluation process for a new product(s) and give us budget estimates for any software needed
for a 2018 software purchase.
Financial Impact: $5,300 increase to line 6567
Service Level Impact: There would be a potential time savings in using a system that is integrated between
d,epartments. This study would identify any gaps in current usage of asset management products.
Highlight/Change 4: An Intern position is proposed to assist the GIS Coordinator. This person would work directly
with the GIS Coordinator to advance projects that have been on the GIS work plan but have not been able to be
addressed due to time constraints and workload of the GIS Coordinator.
Financial Impact: $8,800 increase
Service Level Impact: Increased GIS service to departments that have limited GIS staff, along with more accurate
data for field personnel.
Highlight/Change 5: LOGIS services expense is up, primarily due to an increase in the new Tritech police
application support costs, two new managed services, a new City-wide application to assist and automate invoice
processing (Tungsten), email compliance archiving, Website hosting, security support services and the base
increases of other software support services that LOG IS provides.
Financial Impact: $57,300 increase
Service Level Impact: These services are the City's core applications ranging from financials to police and fire CAD,
mobiles, field reporting, etc. By using the consortium's purchasing power and economies of scale, Eagan can avail
itself of top -tier software systems with superior service levels at a reasonable cost.
16 August 8, 2016 Worksession
lk"'City of Eap 2017 Proposed Budget Operating Budget
Information Technology (03)
Responsible Manager: Dan Cook, IT Manager
HIGHLIGHTS & CHANGES (CONT'D)
Highlight/Change 5: Maintenance Contracts (6569) are proposed to increase due in large part to additional costs
associated with police applications, along with costs for Websense (Internet filtering software) wireless use at
Cascade Bay, the Community Center and the Civic Arena. The software is licensed by the number of users that
access the internet. That number is estimated to increase to 610 licenses in 2017. The budget also includes the
addition of Cyclomedia in 2017 (shared cost with Dakota County). Cyclomedia is a streetview imagery product
similar to Pictometry that gives staff added functionality such as measurement tools and other field inspection
features. Instead of sending staff into the field to accomplish tasks, the software allows staff to do a portion of the
work from their desks, thus resulting in multiple departments expressing interest in the product.
Financial Impact: $16,900 increase
Service Level Impact: Citizens who use the City's wireless system will benefit from free service within the facilities.
The significant service level impact of the Cyclomedia product will be from field staff that in the past would need to
travel to sites to perform measurement or get GPS coordinates.
Highlight/Change 6: The IT Security Specialist position added in 2015 is proposed to be eliminated, and replaced
by a 90 -day Security Intern position. In future years, as security needs are further identified or if AccessEagan
operations expand, the need for this position may need to be considered.
Financial Impact: $88,600 net decrease ($97,400 for FT position, offset by $8,800 Intern)
Service Level Impact: Long-term impact may be seen with staff security training, security awareness, PCI review of
event logs, etc. To minimize impact, these tasks will be spread out among others in IT. In addition, if AccessEagan
demands increase there will be noticeable service level impact in the ability to address and respond to a data
breach.
Highlight/Change 7: Three software applications will be acquired by way of the CIP: Tungsten ($25,000) will make
the invoice approval and payment process more efficient by eliminating the physical paper flow of invoices and
much of the accounts payable data entry. An ADA app for Wad ($15,000) will reduce the number of staff required
to go into the field to take ADA ramp measurements and increase the efficiency in the amount of time needed per
site visit. The existing video surveillance cameras are aging and requiring upgrades. NAS for campus video
cameras ($15,000) will allow for lower cost disk space for increasing storage needs required by high-definition
video cameras replacements.
Financial Impact: -0- effect on 2017 operating budget. $55,000 total acquisition costs will be paid from the
Equipment Revolving Fund (Vehicles & Equipment CIP). Annual maintenance costs in 2018 and forward for
Tungsten will be $8,400. There are no ongoing maintenance costs for the ADA and NAS applications.
Service Impact: All three applications will improve efficiency of staff resources and will reduce the need for
additional staff.
17 August 8, 2016 Worksession
City aEap 2017 Proposed Budget Operating Budget
Information Technology (03)
Responsible Manager: Dan Cook, IT Manager
EXPENDITURE SUMMARY
Actual
Actual
Expenditure
2014
Personal Services
$ 457,731
Parts and Supplies
11,497
Services and Other Charges
911,560
Capital Outlay
3,830
Total
$ 1,384,618
Information Technology (03)
Responsible Manager: Dan Cook, IT Manager
EXPENDITURE SUMMARY
Actual
Budget
Budget
2015
2016
2017
$ 470,638
$ 581,000
$ 519,400
19,307
32,600
33,100
1,078,222
1,006,600
1,105,400
4,010
6,800
2,100
$ 1,572,177
$ 1,627,000
$ 1,660,000
POSITION INVENTORY
Personnel 2014 2015 2016 2017
Hours
IT Manager
1 1 1 1
2,080
IT Network Administrator 1 1 1 1
2,080
IT Security
Specialist 0 0 1 0
0
ITSystems Specialist 2 2 2 2
4,160
Total
4 4 5 4
8,320
2017 Work Plan
Activity
Routine
1
Develop IT policies and procedures
2
Research and recommend newtechnologies
3
Establish ITgoals, objectives, standards and controls
4
Troubleshoot hardware/software system and telephone/voicemail problems
5
Maintain LAN backups and recovery and security systems
6
Purchase hardware/software, supplies, licensing and maintenance agreements
7
Coordinate projects with LOGIS
8
Maintain network hardware infrastructure and user accounts
9
Design and implement network -wiring infrastructure
10
Maintain relationships/memberships with intergovernmental agencies
18 August 8, 2016 Worksession
C11 of EaPH 2017 Proposed Budget Operating Budget
Information Technologies (03)
Responsible Manager: Dan Cook, IT Manager
Non -personnel increase: 9.0%
19 August 8, 2016 Worksession
LINE ITEM DETAIL
Actual
Actual
Budget
Budget
Acct PERSONAL SERVICES
2014
2015
2016
2017
6110 SALARIES AND WAGES -REGULAR
$ 348,240
$ 356,600
$ 437,600
$ 400,100
6112 OVERTIME -REGULAR
1,907
415
-
-
6142 PERA-COORDINATED
25,458
27,171
32,800
30,000
6144 FICA
24,119
24,792
33,200
30,600
6151 HEALTH INSURANCE
54,078
57,807
74,700
56,200
6152 UFEINSU RANCE
630
596
-
-
6154 DISABILITY -LONGTERM
1,260
1,192
-
-
6155 WORKERS COMPENSATION
2,039
2,065
2,700
2,500
TOTAL PERSONAL SERVICES
457,731
470;638
581,000
519,400
PARTS & SUPPLIES
6210 OFFICE SUPPLIES
3,627
3,665
9,500
9,500
6224 CLOTHING/PERSONAL EQUIPMENT
-
-
100
100
6230 REPAIR/MAINTENANCESUPP-GENL
7,770
12,510
18,500
18,500
6270 COMPUTER SOFTWARE
100
3,132
4,500
5,000
PARTS & SUPPLIES
11,497
19,307
32,600
33,100
SERVICES & OTHER CHARGES
6346 POSTAGE
222
129
200
200
6347 TELEPHONE SERVICE & LI NE CHG
310
-
-
-
6348 ANALOG SERVICE AND REPAI R
-
-
500
500
6350 LOGIS ITSERVICES
612,887
608,021
661,200
718,500
6352 TELEPHONE CIRCUITS
9,455
12,704
6,300
6,300
6353 PERSONAL AUTO/PARKING
1,571
1,911
2,500
2,500
6355 CELLULAR TELEPHONE SERVICE
3,607
5,067
5,300
5,300
6385 INSURANCE
5,400
5,400
5,400
5,400
6476 CONFERENCES AND SCHOOLS
6,005
8,810
20,400
17,300
6477 LOCAL MEETING EXPENSES
45
68
100
100
6535 OTHER CONTRACTUAL SERVICES
9,605
39,085
10,000
34,000
6567 CONTRACTUAL PROGRAMMING/DP
550
-
7,500
13,700
6569 MAINTENANCE CONTRACTS
261,903
397,027
287,200
301,600
SERVICES & OTHER CHARGES
911,560
1,078,222
1,006,600
1,105,400
CAPITAL OUTLAY
6660 OFFICE FURNISHINGS/EQUIPMENT
1,866
4,010
6,800
2,100
6756 BUI LD1 NG & STRUCTURES
1,964
CAPITALOUTLAY
3,830
4,010
6,800
2,100
TOTAL INFORMATION TECHNOLOGY
$ 1,384,618
$ 1,572,177
$ 1,627,000
$ 1,660,000
2.0%
Non -personnel increase: 9.0%
19 August 8, 2016 Worksession
APPCity of Eapo 2017 Proposed Budget Operating Budget
This page intentionally left blank
20 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
City Clerk (04)
Responsible Manager: Christina Scipioni, City Clerk
PURPOSE & DESCRIPTION
The purpose of the City Clerk Department is to:
• Conduct elections
• Execute official documents and maintain official
records of the City
• Oversee issuance of personal and business
licenses as required by City Code
• Oversee City purchasing
The City Clerk Department is responsible for the
following functions:
• Provide for maintenance and execution of procedures for voter registration
• Coordinate purchases through co-op ventures and vendor selection
• Prepare, execute, and maintain official City records
• Prepare and post official notices
• Record and maintain minutes of Council and Commission/Committee meetings
• Provide public information on ordinances, contracts and policies
• Issue and renew business licenses
• Oversee risk management programs
• Coordinate the City's safety program
PERFORMANCE INDICATORS
21 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Registered voters in the City
45,502
45,000
Voter turnout
62%
n/a
75%
n/a
Administrative hearings
5
1
3
4
Insurance claims processed
49
54
50
50
Licenses (all types) issued
446
411
460
460
Pages of documents imaged
29,012
25,000
20,000
30,000
21 August 8, 2016 Worksession
NJ of Eap 2017 Proposed Budget Operating Budget
City Clerk (04)
Responsible Manager: Christina Scipioni, City Clerk
HIGHLIGHTS & CHANGES
Overview: The proposed 2017 City Clerk
budget shows a decrease of $99,700 or 26.7%,
because 2017 is not an election year.
Factoring out election costs, the budget
reflects a decrease of $8,100.
Highlight/Change 1: In even -numbered years, the City Clerk budget increases to provide for election -related
activities. In odd -numbered years, the budget is lower.
Financial Impact: Decrease of $99,700
Service Level Impact: None
Highlight/Change 2: The conferences and training budget is to increase due to the inclusion of one national
conference, historically budgeted every other year (during non -election years).
Financial Impact: $2,000 increase
Service Level Impact: A well-educated workforce is able to provide services more effectively, ensure the City
Clerk's Office is in compliance with its legally mandated activities, and stay up-to-date with innovative ways to
provide excellent customer service.
EXPENDITURE SUMMARY
Budget
2017
$ 242,200
400
29,100
2,000
$ 273,700
22 August 8, 2016 Worksession
Actual
Actual
Budget
Expenditure
2014
2015
2016
Personal Services
$ 273,204
$ 212,192
$ 333,800
Parts and Supplies
1,986
108
4,400
Services and Other Charges
19,071
18,787
34,200
Capital Outlay
2,753
286
1,000
Total
$ 297,014
$ 231,373
$ 373,400
Budget
2017
$ 242,200
400
29,100
2,000
$ 273,700
22 August 8, 2016 Worksession
City of Eapn 2017 Proposed Budget Operating Budget
City Clerk (04)
Responsible Manager: Christina Scipioni, City Clerk
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
City Clerk/Admin. Services Coordinator
1
1
1
1
2,080
Receptionist/Office Support Specialist
0.5
0.5
0.75
0.75
1,560
Licensing/Office Support Specialist
1
1
1
1
2,080
Clerical Technician IV
0.5
0.25
0
0
0
Total
3
2.75
2.75
2.75
5,720
2017 WORK PLAN
Activit
Routine
1 Administer elections
2 Issue licenses and permits
3 Coordinate City purchasing
4 Coordinate ordinance amendments and codification
5 Provide clerical and administrative support
6 Coodinate City insurance policy and claims
7 Respond to data practices requests
8 Coordinate records retention
23 August 8, 2016 Worksession
City of Rap 2017 Proposed Budget Operating Budget
Acct PERSONAL SERVICES
6110 SALARIES AND WAGES -REGULAR
6112 OVERTIME -REGULAR
6130 SALARIES AND WAGES -TEMPORARY
6131 OVERTIME -TEMPORARY
6142 PERA-COORDINATED
6144 FICA
6151 HEALTH INSURANCE
6152 LIFE I NSU RANCE
6154 DISABILITY - LONGTERM
6155 WORKERS COMPENSATION
TOTAL PERSONAL SERVICES
PARTS & SUPPLIES
6210 OFFICE SUPPLIES
6225 ELECTION SUPPLIES
PARTS &SUPPLIES
City Clerk (04)
Responsible Manager: Christina Scipioni, City Clerk
LINE ITEM DETAIL
Actual
Actual
Budget
Budget
2014
2015
2016
2017
$ 166,315
$ 164,848
$ 171,000
$ 181,500
460
-
9,000
-
57,602
123
90,000
8,000
130
-
-
-
11,974
12,396
13,500
13,600
12,484
11,991
13,800
13,900
22,444
21,242
34,800
32,100
251
242
-
-
466
457
-
-
1,078
893
1,700
_ 1,100
273,204
212,192
333,800
242,200
359
58
400
400
1,627
50
4,000
29,100
1,986
108
4,400
400
SERVICES & OTHER CHARGES
6353 PERSONAL AUTO/PARKING
429
639
500
400
6355 CELLULAR TELEPHONE SERVICE
260
-
200
-
6359 LEGAL NOTI C E P U B LI CATI 0 N
6,560
6,909
10,000
8,000
6385 INSURANCE
1,500
1,500
1,500
1,500
6476 CONFERENCES, TRAINING, SCHOOLS
732
3,115
1,300
3,300
6477 LOCAL MEETINGS EXPENSE
115
10
200
-
6478 TUITION REIMBURSEMENT
-
-
4,100
-
6479 DUES AND SUBSCRIPTIONS
35
575
400
400
6535 OTHER CONTRACTUAL SERVICES
3,190
6,039
6,000
6,000
6569 MAINTENANCE CONTRACTS
6,250
-
10,000
9,500
SERVICES & OTHER CHARGES
19,071
18,787
34,200
29,100
CAPITAL OUTLAY
6660 OFFICE FURNISHINGS/EQUIPMENT
2,753
286
1,000
2,000
CAPITALOUTLAY
2,753
286
1,000
2,000
TOTAL CITY CLERK
$ 297,014
$ 231,373
$ 373,400
$ 273,700
-26.7%
Non -personnel increase: -20.5%
24 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Finance (05)
Responsible Manager: Tom Pepper, Finance Director
PURPOSE & DESCRIPTION
The purpose of the Finance Department is to:
• Manage and safeguard the City's financial assets
• Provide timely and accurate financial information to
aid management in making decisions about the
City's operations
• Communicate financial plans and financial results to
the City's various stakeholders via financial reports
The Finance Department is responsible for the following functions:
• Accounting and financial reporting
• Budgeting
o Accounts payable
• Payroll
• Utility Billing
• Cash receipting and investment management
• Debt management
PERFORMANCE INDICATORS
Description
Moody's creditrating
Standard & Poors credit rating
Average rate of return on investments
Vendor checks issued
Payroll checks/direct deposit issued
Utility accounts serviced
2014
2015
2016
2017
Actual
Actual
Estimate
Target
Aaa
Aaa
Aaa
Aaa
AAA
AAA
AAA
AAA
0.8%
0.8%
0.6%
0.8%
7,328
7,191
7,200
7,200
13,196
13,056
13,000
13,000
20,000
20,000
20,000
20,000
25 August 8, 2016 Worksession
�. city of EaPH 2017 Proposed Budget Operating Budget
Finance (05)
Responsible Manager: Tom Pepper, Finance Director
HIGHLIGHTS & CHANGES
Overview: The proposed 2017 Finance budget
reflects a decrease of $2,500, or 0.3%,
compared to the 2016 budget. Non -personnel
expenditures are set to decrease $6,000 or
6.1% from the 2016 budget.
Highlight/Change 1 Acquisition of Tungsten
software through LOGIS is proposed to
improve the accounts payable workflow.
Tungsten will reduce data entry and much of
the paper pushing of invoices as the hardcopy
of the invoices will be converted to an electronic file prior to being reviewed, coded and approved by the
department. It will also reduce the amount of document printing of invoices and credit card statements. With this
application, we see the Accounts Payable role changing to providing more review and process management, and
less data entry.
Financial Impact: $ 0 in the Finance Department budget for 2017. The Equipment Revolving Fund includes a one-
time buy -in of $25,000 for the initial cost of the software. Annual maintenance costs are included in the IT
operating budget and will be approximately $8,400 per year beginning in 2017 when the software is implemented.
We do anticipate an increase in overtime (100 hours) during the 3- to 4 -month implementation of the process and
software; however, we also believe a decrease in overtime will occur after the system is implemented in 2017.
Service Level Impact: Realignment of staff workload improves efficiencies and may improve service levels to other
departments.
EXPENDITURE SUMMARY
26 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Expenditure
2014
2015
2016
2017
Personal Services
$ 741,019
$ 780,126
$ 784,800
$ 788,300
Parts and Supplies
9,538
11,569
17,500
13,700
Services and Other Charges
68,451
66,807
75,600
73,700
Capital Outlay
3,229
2,041
5,000
4,700
Total
$ 822,237
$ 860,543
$ 882,900
$ 880,400
26 August 8, 2016 Worksession
City of Eapa 2017 Proposed Budget Operating Budget
Finance (05)
Responsible Manager: Tom Pepper, Finance Director
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Finance Director
1
1
1
1
2,080
Asst. Fi na nce Di rector
1
1
1
1
2,080
Accountant II
1
1
1
2
4,160
Accountant 1
2
2
2
1
2,080
Accounts Payable Accounting Clerk
1
1
1
1
2,080
Payroll Specialist
1
1
0.9
1
2,080
Utility Billingand Special Assessment Accountant**
0
0
0
0
0
Utility Billing/Special Assessment Clerk**
0
0
0
0
0
Total
7
7
6.9
7
14,560
** Utility positions are supervised by Finance, butaccounted
for and paid outof the Public Utilities Fund
2017 WORK PLAN
Activity
Routine
1 Administrative/supervision
2 Preparation of budget/CIP
3 Preparation for audit and completion of annual report
4 Dakota County Drug Task Force accounting
5 Special assessment accounting
6 Other general accounting and reporting
7 Water/sewer utility billing
8 Payroll processing
9 Purchasing/accounts payable processing
10 Investment/debt management
11 Implement online utility billing payment and account maintenance
27 August 8, 2016 Worksession
City of Rap 2017 Proposed Budget Operating Budget
Finance (05)
Responsible Manager: Tom Pepper, Finance Director
LINE ITEM DETAIL
Non -personnel increase: -6.1%
28 August 8, 2016.Worksession
Actual
Actual
Budget
Budget
Acct PERSONAL SERVICES
2014
2015
2016
2017
6110 SALARIES AND WAGES -REGULAR
$ 559,512
$ 582,558
$ 586,400
$ 594,800
6112 OVERTIME -REGULAR
9,350
11,796
5,500
6,500
6130 SALARIES AND WAGES -TEMP
8,412
12,309
10,700
11,000
6142 PERA-COORDINATED
40,665
43,996
44,400
45,100
6144 FICA
40,250
42,278
44,800
46,300
6151 HEALTH INSURANCE
76,457
80,847
89,200
80,700
6152 LIFEINSURANCE
1,126
1,072
-
-
6154 DISABILITY- LONGTERM
2,119
2,037
-
-
6155 WORKERS COMPENSATION
3,128
3,233
3,800
.3,900
PERSONAL SERVICES
741,019
780,126
784,800
788,300
PARTS & SUPPLIES
6210 OFFICE SUPPLIES
8,190
11,209
16,500
12,000
6215 REFERENCE MATERIALS
-
210
400
500
6220 OPERATI NG SUPPLIES -GENERAL
-
150
500
600
6270 COMPUTER SOFTWARE
1,348
-
100
600
PARTS & SUPPLIES
9,538
11,569
17,500
13,700
SERVICES & OTHER CHARGES
6311 LEGAL
-
2,044
-
-
6314 AUDITING
26,000
23,700
27,200
28,000
6315 FINANCIAL -NON -AUDIT
170
-
-
-
6346 POSTAGE
9,976
7,654
11,500
9,000
6347 TELEPHONE SERVICE & LI NE CHG
5,319
3,695
3,800
3,800
6353 PERSONAL AUTO/PARKING
5,358
5,631
5,200
5,200
6355 CELLULAR TELEPHONE SERVICE
861
1,517
1,300
1,500
6370 GENERAL PRINTING AND BINDING
325
296
600
400
6385 INSURANCE
7,100
7,100
7,100
7,100
6475 MISCELLANEOUS
5,542
4,717
5,500
5,500
6476 CONFERENCES AND SCHOOLS
4,806
6,567
6,800
7,700
6477 LOCAL MEEI•I NG EXPENSES
277
425
400
400
6478 TUITION REIMBURSEMENT
1,172
1,874
4,600
3,500
6479 DUES AND SUBSCRIPTIONS
1,545
1,587
1,600
1,600
SERVICES & OTHER CHARGES
68,451
66,807
75,600
73,700
CAPITAL OUTLAY
6650 FURNITURE & FIXTURES
794
178
2,100
900
6660 OFFICE FURNISHINGS/EQUIPMENT
2,435
1,863
2,900
3,800
CAPITALOUTLAY
3,229
2,041
5,000
4,700
TOTAL FINANCE
$ 822,237
$ 860,543
$ 882,900
$ 880,400
-0.3%
Non -personnel increase: -6.1%
28 August 8, 2016.Worksession
City of Rap 2017 Proposed Budget Operating Budget
Legal Services (06)
Responsible Manager: Dianne Miller, Asst. City Administrator
PURPOSE & DESCRIPTION
The purpose of Legal Services is to:
• Provide legal counsel to the City Council and staff
• Provide prosecution services in charges against
perpetrators
• Provide counsel to Human Resources on labor and
personnel issues
The Legal Department is responsible for the following
functions:
• Provide legal representation to City in the prosecution or defense of all proceedings in which the City is a
party
• Review ordinances, resolutions, contracts and other legal documents
• Provide coordination with outside legal counsel
• Provide legal representation on personnel matters as needed
PERFORMANCE INDICATORS
29 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Number of civil legal service hours billed to the City
1,590
1,610
1,600
1,600
Number of prosecution legal service hours billed to the City
3,865
3,519
3,600
3,600
Number of defendants that attended arraignments
2,192
N/A
2,400
2,400
Number of labor service hours billed to the City
69.4
87.2
80
75
29 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Expenditure by Category
and Other
Charges
100.0%
payment method
Financial Impact: $25,000 increase
Service Impact: none
Legal Services (06)
Responsible Manager: Dianne Miller, Asst. City Administrator
HIGHLIGHTS & CHANGES
Overview: The 2017 Legal Services budget is
proposed to increase by $11,100, or 2.8%, due to an
increase in rates for prosecution services. Rates for
civil legal services are proposed to increase by 2%,
but year-to-date expenses remain less than the
budget projects, thus there is no proposed increase
in civil services in 2017.
Highlight/Change 1: Prosecution Legal Services are
proposed to increase in light of a change in
providers in June 2016. The City is now on a retainer
Highlight/Change 2: Other legal services (including labor) are proposed to decrease to better reflect actual costs
from the two previous years.
Financial Impact: $5,000 reduction
Service Impact: none
Highlight/Change 3: Despite a 2% rate increase, civil legal services are proposed to decrease to better reflect
actual costs from the two previous years.
Financial Impact: $8,900 reduction
Service Impact: none
EXPENDITURE SUMMARY
30 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Expenditure
2014
2015
2016
2017
Services and Other Charges
$ 351,449
$ 355,441
$ 393,900
$ 405,000
Total
351,449
355,441
393,900
4051000
Brea kdown:
Civil
114,667
138,935
158,900
150,000
Prosecution
228,253
210,937
220,000
245,000
Other
8,529
5,569
15,000
10,000
$ 351,449
$ 355,441
$ 393,900
$ 405,000
2.8%
30 August 8, 2016 Worksession
City of Eapn 2017 Proposed Budget Operating Budget
Community Development — Planning (07)
Responsible Manager: Mike Ridley, City Planner
PURPOSE & DESCRIPTION
The purpose of the Community Development—
Planning Department is to:
• Coordinate development review process and
interaction with residential, commercial and
industrial developers and the public
• Perform long range planning activities to guide
the physical development of the City
Expenditures as % of General Fund
• Supervise the regulation of zoning and land use
requirements set by the City Code
• Manage Geographic Information Systems data and reports for multiple City functions
• Coordinate economic development, redevelopment and housing finance activities in the City
• Provide adequate support/coverage for information requests from a variety of customers
• Manage special studies, projects and data analysis for development and redevelopment
The Community Development—Planning Department is responsible for the following functions:
• Perform development application review and coordinate staff report preparation for Commission/Council
review of land use, zoning and subdivision applications
• Maintain/Update Comprehensive Land Use Plan and Subdivision and Zoning Code
• Provide education and enforcement of zoning and land use regulations
• Develop GIS applications for department and provide multi -department GIS support
• Work with businesses, developers and other agencies to retain, expand and attract jobs and businesses in
the community and to maintain, revitalize and redevelop specific areas of the City as appropriate
• Participate and/or staff Task Forces and coordinate special studies
• Manage cold phone/counter calls from residents, realtors, developers, etc.
PERFORMANCE INDICATORS
*Includes code violations, license compliance checks, foreclosure & utility shut off monitoring and proactive enforcement.
31 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Subdivision & Platting related applications
20
22
20
20
Zoning Enforcement Cases*
1,800
2,121
1,500
2,000
Special Studies/Task Forces staffed
0
0
1
0
Rezonings/Prelim&Final PD/PD Amendment
25
28
20
25
CUP/IUP/Variances
25
25
20
20
Ord Amendment/Comp Plan Amendment
8
7
10
8
Sign Permits
300
185
300
200
Zoning Permits
250
351
250
275
Rental Registrations
240
110
100
80
*Includes code violations, license compliance checks, foreclosure & utility shut off monitoring and proactive enforcement.
31 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Community Development — Planning (07)
Responsible Manager: Mike Ridley, City Planner
HIGHLIGHTS & CHANGES
Overview: The Planning Division's 2017 budget proposal
reflects an overall increase of 3.1% or $33,900 from the
2016 budget. Most of increase is a result of additional
consultant costs related to the Comprehensive Plan update.
Highlight/Change 1: The proposed budget contains a
continued $50,000 in Professional Services (6310) to hire a
consultant to assist with the Comprehensive Plan Update.
The last update incorporated a complete format overhaul of the document and the addition of some small area
conceptual planning for possible intensification of several Special Areas. Staff doesn't anticipate the need for such
an extensive re -tooling for the 2040 Comprehensive Plan,
Financial Impact: $25,000 increase as the 2016 budget included $25,000 for similar services.
Service Level Impact: None
32
EXPENDITURE SUMMARY
Actual
Actual
Expenditure
2014
Personal Services
$ 924,330
Parts and Suppiies
4,729
Services and Other Charges
70,021
Capital Outlay
3,015
...........
Total
$ .1,002,095
32
EXPENDITURE SUMMARY
Actual
Budget
Budget
2015
2016
2017
$ 928,922
$ 974,500
$ 984,400
2,899
5,300
4,000
69,455
92,800
116,600
2,982
5,200
6,700
$ 1,004,258
$ 1,077,800
$ 1,111,700
August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Community Development — Planning (07)
Responsible Manager: Mike Ridley, City Planner
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Community Development Director (50% Planning)
0.5
0.5
0.5
0.5
1,040
City Planner
1
1
1
1
2,080
Planners
1.8
1.8
1.8
1.8
3,744
Planning Aide
1
1
1
1
2,080
GIS Specialist
1
1
1
1
2,080
Sr. Code Enforcement Technician
1
1
1
1
2,080
Property Maintenance Code Enforcement Specialists
2
2
2
1
2,080
Office Supervisor
1
1
1
1
2,080
Total
9.3
9.3
9.3
8.3
17,264
2017 WORK PLAN
Activit
Routine
1 General administration of Planning & Zoning requirements; i.e. creating/mailing notices, assorted document prep, etc.
2 Current Planning - Includes work! ngwith current residents and current and prospective business owners/developers
3 Speci a I Studi es/Budget - An nua I (someti mes bi-a nnua 1) budget work a nd coordi nati ng s peci a I studi es when they a ri se
4 Comprehensive Plan - Includes ongoing maintenance, updates and review/comments of a dj a cent c ity a mend ments
5 Zoning Permits - Planning review of physical improvements that do not require Building Permit
6 Zon i ng - I ncl udes on-goi ng ma i ntena nce, updates a nd res pondi ng to zoni ng i nqui ries from the genera I pubs i c
7 GI S Admi n 1 strati on - Includes a ss ita nce with current, long-range pi a n n I ng eff orts as well as econ dev inquiries
8 Code Enforcement- Includes applying quality of life standards throughout the community
9 Economic Development/Redevelopment- Includes ongoing efforts to support and promote development
10 Technical Assistance - Includes providing plannIngand GIS expertise internally and externally
11 Clerical - Planning & Zoning
12 Rental Registration - Programthatrequires regi strati on a nd a ppropri ate conta ct I nformati on for a I I rental properties.
33 August 8, 2016 Worksession
Cly of Eapfl 2017 Proposed Budget Operating Budget
Community Development - Planning (07)
Responsible Manager: Mike Ridley, City Planner
LINE ITEM DETAIL
Non -personnel increase: 23.2%
34 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Acct
PERSONAL SERVICES
2014
2015
2016
2017
6110
SALARIES AND WAGES -REGULAR
$ 702,099
$ 704,858
$ 727,500
$ 744,400
6130
SALARI ES AND WAGES -TEMPORARY
5,267
816
8,200
8,200
6142
PERA-COORDINATED
50,194
52,923
54,600
55,800
6144
FICA
47,486
48,818
55,200
57,600
6151
HEALTH INSURANCE
112,559
114,363
124,200
113,500
6152
LIFE INSURANCE
1,162
1,121
-
-
6154
DISABILITY -LONGTERM
2,264
2,202
-
-
6155
WORKERS COMPENSATION
3,299
3,821
4,800
4,900
PERSONAL SERVICES
924,330
928,922
974,500
984,400
PARTS & SUPPLIES
6210
OFFICE SUPPLIES
2,548
1,784
2,200
2,200
6211
OFFICE PRINTED MATERIAL/FORMS
-
-
300
200
6212
OFFICE SMALL EQUIPMENT
358
500
200
6220
OPERATING SUPPLIES -GENERAL
107
57
200
200
6221
FILM & FILM PROCESSING
-
-
200
200
6231
MOBILE EQUIP REPAIR PARTS
627
116
500
-
6235
FUEL, LUBRICANTS, ADDITIVES
1,089
942
1,400
1,000
PARTS & SUPPLIES
4,729
2,899
5,300
4,000
SERVICES & OTHER CHARGES
6310
PROFESSIONAL SERVICES -GENERAL
9,686
5,408
25,000
50,000
6311
LEGAL
-
1,639
-
-
6346
POSTAGE
3,728
2,860
4,500
4,000
6353
PERSONAL AUTO/PARKING
4,288
4,107
4,600
4,600
6355
CELLULAR TELEPHONE SERVICE
11747
2,036
2,100
3,800
6370
GENERAL PRINTING AND BINDING
287
-
-
-
6385
INSURANCE
4,200
4,200
4,200
4,200
6476
CONFERENCES AND SCHOOLS
7,548
8,554
11,000
10,000
6477
LOCAL MEETING EXPENSES
1,930
1,597
2,800
3,000
6479
DUES AND SUBSCRIPTIONS
36,121
37,687
37,600
36,500
6535
OTHER CONTRACTUAL SERVICES
486
1,367
1,000
500
SERVICES & OTHER CHARGES
70,021
69,455
92,800
116,600
CAPITAL OUTLAY
6610
LAND AND LAND IMPROVEMENTS
172
-
-
-
6660
OFFICE FURNISHINGS/EQUIPMENT
-
-
900
1,300
6670
OTHER EQUIPMENT
2,843
2,982
4,300
5,400
CAPITAL OUTLAY
3,015
2,982
5,200
6,700
TOTAL COMMUNITY DEV. - PLANNING
$ 11002,095
$ 1,004,258
$ 1,077,800
$ 1,111,700
3.1%
Non -personnel increase: 23.2%
34 August 8, 2016 Worksession
Cly of Eap 2017 Proposed Budget Operating Budget
Community Development — Protective Inspections (08)
Responsible Manager: Dale Schoeppner, Chief Building Official
PURPOSE & DESCRIPTION
The purpose of the Community Development - Inspections
Department is to:
• Protect the health, safety and welfare of designers, builders
and occupants of the built environment in Eagan
• Verify compliance with municipal and state building, fire,
plumbing, electrical, heating, energy and accessibility codes
• Inform and educate residents, builders and designers of
Expenditures as % of General Fund
minimum requirements and inform them of the history of
those codes
• Enforce codes with verbal instructions, correction notices, correspondence or legal action, as necessary.
• Identify potential improvements thatcanbe made in codes and standards and propose changes
The Community Development— Inspections Department is responsible for the following functions:
• Review plans, specifications and support documents and request revisions, when necessary
• Collect fees directly and indirectly related to the Division
• Issue sewer/water, fire suppression, building, plumbing, mechanical, underground storage tank and
building move permits
• Schedule and perform field inspections for the above permits
• Coordinate proposed construction projects with other Departments and other government agencies
• Respond to residents' questions and concerns regarding code interpretations and potential code
violations
PERFORMANCE INDICATORS
Description
2014
2015
2016
2017
Actual
Actual
Estimate
Target
Building permits
5,044
2,470
2,400
2,500
Plumbing permits
1,483
1,228
1,400
1,400
Mechanical permits
1,270
986
900
1,000
Inspections per building inspector
2,345
1,935
1,800
1,800
Inspections performed
*20,915
12,641
10,500
11,000
* Assistance from from MNSpect= 3,794 inspections
35 August 8, 2016 Worksession
City Of Eap 2017 Proposed Budget Operating Budget
Expenditure by Category
Community Development — Protective Inspections (08)
Responsible Manager: Dale Schoeppner, Chief Building Official
Parts and
Supplies
Services
and Other
charges
10%
HIGHLIGHTS & CHANGES
Overview: The Protective Inspections Division's 2017 budget
proposal reflects an overall decrease of 2.1% or $26,100 from
the 2016 budget.
Highlight/Change 1: A Clerical position is reduced from 1.0 to
0.8 FTE based on a request from the affected person and by
mutual agreement of management staff.
Financial Impact: $16,400 decrease
Service Level Impact: No significant impact. Although construction activity remains strong, clerical duties have
changed as a result of technology and more efficient practices. Operations are more streamlined as a result of
ePermits, automation in daily receipting and monthly reports and information available online, including parcel
files, permits and inspection records.
Highlight/Change 2: Credit card processing charges peaked in 2014, primarily as a result of one contractor
charging new residential permits for two housing developments in Eagan. The expenditures for this line item have
steadily decreased since the completion of these projects.
Financial Impact: $10,000 decrease to the VISA/MC Bank Charges
Service Level Impact: None
Highlight/Change 3: Hourly rates have increased for the contract Temporary Inspector position from $55/hour to
$62/hour. It is the first rate increase since 2008. Contractual inspectors are utilized between May and September to
keep service levels consistent with added construction activity.
Financial Impact: $7,300 increase to the Professional Services line item
Service Level Impact: None. Contractual inspectors allow staff better turnaround time for inspections and plan
review and provide support so commercial inspectors can focus on large commercial projects.
36 August 8, 2016 Worksession
City of Eapll 2017 Proposed Budget Operating Budget
Community Development — Protective Inspections (08)
Responsible Manager: Dale Schoeppner, Chief Building Official
EXPENDITURE SUMMARY
POSITION INVENTORY
Personnel
Actual
Actual
Budget
Budget
Expenditure
2014
2015
2016
2017
Personal Services
$ 1,014,170
$ 1,055,722
$ 1,070,100
$ 1,049,900
Parts and Supplies
17,568
12,388
22,700
20,000
Services and Other Charges
187,441
83,691
122,900
120,600
Capital Outlay
3,511
4,173
5,300
4,400
Total
$ 1,222,690
$ 1,155,974
$ 1,221,000
$ 1,194,900
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Community Development Director (50% Inspections)
0.5
0.5
0.5
0.5
1,040
Chief Building Official
1.0
1,0
1.0
1.0
2,080
Senior Inspectors
2.0
2.0
2.0
2.0
4,160
Inspectors
3.0
4.4
4.0
4.0
8,320
Clerical Technicians
2.25
2.5
2.5
2.3
4,784
Total
8.8
10.44
10.0
9.8
20,384
2017 WORK PLAN
Activity
Routine
1 Process permits, setup inspectors' schedules
2 Provide direction, planning, supportand final code interpretation
3 Perform plan reviews, interpretcodes, meetwith applicants
4 Perform field inspections and issuecorrection orders if necessary
5 Directs, evaluates and oversees Division operations
6 Research Code provisions and acceptability of alternative products
37 August 8, 2016 Worksession
City aEap 2017 Proposed Budget Operating Budget
Community Development - Protective Inspections (08)
Responsible Manager: Dale Schoeppner, Chief Building Official
LINE ITEM DETAIL
Non -personnel increase: -3.9%
38 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Acct
PERSONAL SERVICES
2014
2015
2016
2017
6110
SALARIES AND WAGES -REGULAR
$ 765,303
$ 801,436
$ 797,300
$ 785,400
6112
OVERTIME -REGULAR
1,844
6,633
5,000
5,000
6130
SALARIES AND WAGES -TEMPORARY
11,177
-
-
-
6142
PERA-COORDINATED
54,446
59,320
60,200
59,300
6144
FICA
53,853
55,708
60,600
60,500
6151
HEALTH INSURANCE
120,256
124,675
141,800
134,600
6152
LIFE INSURANCE
1,234
1,176
-
-
6154
DISABILITY -LONGTERM
2,403
2,325
-
-
6155
WORKERS COMPENSATION
3,654
4,449
5,200
5,100
PERSONAL SERVI CES
1,014,170
1,055,722
1,070,100
1,049,900
PARTS & SUPPLIES
6210
0FFICESUPPLIES
3,847
1,816
3,000
2,800
6211
OFFICE PRINTED MATERIAL/FORMS
79
-
300
300
6212
OFFICE SMALL EQUIPMENT
-
12
-
200
6215
REFERENCE MATERIALS
705
1,767
2,500
2,100
6220
OPERATING SUPPLIES -GENERAL
-
15
100
100
6224
CLOTHING/PERSONAL EQUIPMENT
1,009
330
1,400
1;400
6226
PUBLIC SAFETY SUPPLIES
-
232
400
400
6231
MOBILE EQUIP REPAIR PARTS
3,269
2,136
3,500
3,500
6232
SMALL EQUIPMENT REPAIR PARTS
-
24
100
100
6235
FUEL, LUBRICANTS, ADDITIVES
8,597
5,953
11,300
9,000
6240
SMALL TOOLS
62
103
100
100
PARTS&SUPPLIES
17,568
12,388
22,700
20,000
SERVICES & OTHER CHARGES
6310
PROFESSIONAL SERVICES - GENERAL
117,560
48,150
57,200
64,500
6347
TELEPHONE SERVICE & LINE CHG
106
-
200
200
6348
MATRIX SERVICE &REPAIR
-
-
-
200
6353
PERSONAL AUTO/PARKING
1,287
527
1,100
1,100
6355
CELLULAR TELEPHONE SERVICE
4,310
5,508
6,800
7,000
6385
INSURANCE
7,000
7,000
7,000
7,000
6425
MOBILE EQUIPMENT REPAIR LABOR
-
210
100
100
6476
CONFERENCES AND SCHOOLS
7,570
2,505
7,100
7,100
6477
LOCAL MEETING EXPENSES
1,176
551
2,100
2,100
6479
DUES AND SUBSCRIPTIONS
1,464
788
1,200
1,200
6480
LICENSES, PERMITS AND TAXES
249
18
100
100
6487
VISA/MC BANK CHARGES
46,719
18;434
40,000
30;000
SERVICES & OTHER CHARGES
187,441
83,691
122,900
120,600
CAPITAL OUTLAY
6660
OFFICE FURNISHINGS & EQUIPMENT
-
-
900
700
6670
OTHER EQUIPMENT
3,511
4,173
4,400
3,700
CAPITAL OUTLAY
3,511
4,173
5,300
4,400
TOTAL COMMUNrrY DEV. - INSPECTIONS
$ 1,222,690
$ 1,155,974
$ 1,221,000
$ 1,194,900
-2.14
Non -personnel increase: -3.9%
38 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Communications (09)
Responsible Manager: Tom Garrison, Director of Communications
PURPOSE & DESCRIPTION
The purpose of the Communications Department is to:
• Oversee city public information, public relations and
communications tools including newsletters, Web
sites, government cable programs, marketing pieces
and press releases
• Communicate with citizens and the business
community
• Identify emerging issues and messages while
Expenditures as %ref General Fund
proactively communicating with the media and
responding to requests
• Ensure the consistent application of the Eagan logo and maintain the equity of the Eagan brand
• Provide strategic communications advice and special event and marketing support to City staff, as needed
• Provide coordination of efforts to maintain and enhance Eagan's broadband infrastructure
• Provide additional oversight to Eagan's Convention & Visitors Bureau (ECVB), Eagan TV (ETV) operations,
and the Eagan History Committee
The Communications Department is responsible for the following functions:
• Publish the bimonthly city newsletter and quarterly Eagan business newsletter
• Maintain the content of the City Web site and Intranet
• Respond to public requests for information and specifically media requests
• Provide marketing and special event support
• Provide strategic communications advice and develop appropriate themes, messages and materials
• Oversee ECVB, ETV, and provide staff support to the Telecommunications Commission, Eagan Technology
Working Group, 4th of July & Eagan History committees
PERFORMANCE INDICATORS
* Monthly page views decreasing because of page consolidation
39 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
%of residents who have accessed City Web site
70%
70%
85%
88%
% of Web sitevisitors finding what they were lookingfor
94%
94%
98%
98%
%of residents who read Experience Eagan
88%
88%
90%
92%
Issues of Eagan Business News out on time
8 of 8
8 of 8
8 of 8
8 of 8
Average Web site visits per day
1,717
1,791
2,000
2,200
Avera ge mo nth I y pa ge vi ews
232,331
146,000
120,000*
120,000*
Annual Web site viewers
378,000
388,000
395;000
410,000
Number of Web site subscribers
4,888
5,636
5,800
9,700
Facebookfans
3,817
5,019
5,000
7,000
FacebookVid Views (# of times videos viewed for more than :10)
n/a
3,349
25,000
35,000
Twitter followers
925
2,008
1,800
3,100
Twitter monthly impression (retweets and views)
40,300
45,300
57500*
58,000
Mobile Devices accessing Web- Non -desktop acess
42%
50%
50%
55%
* Monthly page views decreasing because of page consolidation
39 August 8, 2016 Worksession
icy of Rap 2017 Proposed Budget Operating Budget
Parts and
Supplies
0.31
Communications (09)
Responsible Manager: Tom Garrison, Director of Communications
Expenditure by Category
services
and Other
Charges
44%
Personal
Services
561
Capital
Outlay
0.31
HIGHLIGHTS & CHANGES
Overview: The proposed 2017 budget has an
overall increase of $66,200 or 11.3%, primarily
due to contractual services costs for redesign
of the City's logo.
Highlight/Change 1: In connection with the
Eagan Forward recommendations, a redesign
of the City's logo is proposed.
Financial Impact: $75,000 (line 6535).
Funding of all Communications expenditures
comes from retained Franchise Fees. The tax
levy is not affected by this expenditure.
Service Level Impact: The logo can play an important role in branding the City's services and conveying a message
to constituents about what our identity is and aspires to be.
Highlight/Change 2: Cost for Granicus hosting of monthly meeting videos and agendas is up.
Financial Impact: $9,900 increase (line 6535). Again, funding is from retained Franchise Fees.
Service Level Impact: None
Highlight/Change 3: To comply with new ADA requirements, portable toilets are now required for events held at
Old Town Hall. Previously, off-site toilets at the old Fire Administration Building could be used.
Financial Impact: $1,300 increase (line 6496)
Service Level Impact: None
40
EXPENDITURE SUMMARY
Actual
Actual
Expenditure
2014
Personal Services
$ 335,071
Parts and Supplies
1,727
Services and Other Charges
196,575
Capital Outlay
1,622
Total
$ 534,995
40
EXPENDITURE SUMMARY
Actual
Budget
Budget
2015
2016
2017
$ 339,691
$ 355,000
$ 361,800
2,748
1,000
1,800
174,403
226,100
284,300
769
1,600
2,000
$ 517,611
$ 583,700
$ 649,900
August 8, 2016 Worksession
City QEapil 2017 Proposed Budget Operating Budget
Communications (09)
Responsible Manager: Tom Garrison, Director of Communications
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Communications Director
1
1
1
1
2,080
Strategic Mktg & Online Communications Splst
1
1
1
1
2,080
Communications Coordinator
1
1
1
1
2,080
Total
3
3
3
3
6,240
2017 WORK PLAN
Activity
Routine
1 Continued emphasis on communicating Council goals & value of city services & Eagan Forward initiatives, as warranted
2 Write, edit, & publish 6 bi-monthly city newsletters (Experience Eagan) & annual rpt.
3 Marketing of city fiber project (in AccessEagan budget, but dependent on personnel here)
4 Deepen training & adoption Intranet capabilities as the placeto look for information & share info; backend CMS training
5 Emphasize community engagement themes & messages, press releases; Issues management & Media relations
6 Special events including July 4, State of City Address, Mayor & Council speeches at City events
7 Oversight/liaison responsibilities for E -TV, History Committee, Technology Working Group & CVB
8 Edit& publish 4 city business newsletters (Eagan Business News)+4 online EBNs
9 Refresh design of city collateral materials to match standard of Web/Newsletter
10 Enhance Programming at Old Town Hall and Eagan History Book marketing & sales
11 City-wide business survey w projectable results
12 Enhance strategic marketing of City programs & brand, & extend Social Media reach,improve employee communication
13 Familiarize and promote to community new Website design; increase e-subscritions
14 Integrate Communications messaging across platforms
15 Training & adoption of city-wide digital photo asset mgmt system
16 Staff training on new Website
17 Successfully implement new cable franchises
18 Develop stategic vision for Old Town Hall
41 August 8, 2016 Worksession
City afEap 2017 Proposed Budget Operating Budget
Communications (09)
Responsible Manager: Tom Garrison, Director of Communications
LINE ITEM DETAIL
Non -personnel increase: 26.0%
42 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Acct PERSONAL SERVICES
2014
2015
2016
2017
6110 SALARI ES AND WAGES -REGULAR
$ 266,447
$ 268,311
$ 278,100
$ 286,300
6130 SALARIES AND WAGES -TEMPORARY
-
-
1,900
1,900
6142 PERA-COORDINATED
19,118
20,336
20,900
21,500
6144 FICA
19,495
19,945
20,500
21,500
6151 HEALTH INSURANCE
27,718
28,801
31,800
28,800
6152 LIFE INSURANCE
378
359
-
-
6154 DISABILITY -LONGTERM
504
479
-
-
6155 WORKERS COMPENSATION
1,411
1,460
1,800
1,800
PERSONAL SERVICES
335,071
339,691
355,000
361,800
PARTS & SUPPLIES
6210 0 FFICE SUPPLI ES
218
437
200
200
6212 0 FFI CE SMALL EQUI PMENT
1,034
-
-
-
6215 REFERENCE MATERIALS
-
53
100
100
6230 REPAIR/MTNSUPPLIES-GENERAL
-
1,017
-
-
6270 COMPUTER SOFTWARE
475
1,241
700
1,500
PARTS & SUPPLIES
1,727
2,748
1,000
1,800
SERVICES & OTHER CHARGES
6310 PROFESSIONAL SERVICES -GENERAL
57,222
35,514
51,300
42,100
6328 SPECIAL EVENTS/ADMISSION FEES
-
-
300
500
6346 POSTAGE
48,060
45,500
49,400
49,200
6353 PERSONAL AUTO/PARKING
4,328
4,083
4,300
4,300
6355 CELLULAR TELEPHONE SERVICE
1,377
2,196
2,400
2,300
6357 GENERAL ADVERTISING
-
802
1,300
800
6370 GENERAL PRINTING AND BINDING
51,409
52,569
77,900
59,600
6385 INSURANCE
2,100
2,100
2,100
2,100
6476 CONFERENCES AND SCHOOLS
1,315
1,883
6,400
6,600
6477 LOCAL MEETING EXPENSES
402
311
600
600
6479 DUES AND SUBSCRIPTIONS
1,688
1,729
1,700
2,200
6496 HISTORICAL SOCIETY
3,240
968
3,000
2,600
6535 OTHER CONTRACTUAL SERVICES
3,914
4,985
21,200
106,200
6569 MAINTENANCE CONTRACTS
21,520
21,763
4,200
5,200
SERVICES & OTHER CHARGES
196,575
174,403
226,100
284,300
CAPITAL OUTLAY
6660 OFFICE FURNISHINGS/EQUIPMENT
1,622
769
1,600
2,000
CAPITALOUTLAY
1,622
769
1,600
2,000
TOTAL COMMUNICATIONS
$ 534,995
$ 517,611
$ 583,700
$ 649,900
11.3%
Non -personnel increase: 26.0%
42 August 8, 2016 Worksession
City Q .. Eap
2017 Proposed Budget Operating Budget
Human Resources (10)
Responsible Manager: Lori Peterson, Human Resource Manager
PURPOSE & DESCRIPTION
The purpose of the Human Resources Department is to:
• Develop and implement personnel policies
• Administer compensation and benefits plans
• Coordinate employee relations initiatives
• Maintain and protect the privacy and security of
employee records
• Serve as internal consultant to management
Expenditures as % of General Fund
4 .d,
Human`
Resources:
1>2%
The Human Resources Department is responsible for the following functions:
• Coordinate recruitment efforts
• Respond to employee performance and discipline issues
• Negotiate and administer labor contracts
• Coordinate employee recognition program
• Conduct new employee orientations and coordinate limited training initiatives
PERFORMANCE INDICATORS
43 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Job vacancies posted and advertised for
10
14
25
40
Temp/Interns/seasonal positions posted or advertised
60
56
65
70
Applications received
1,900
1,948
2,000
3,000
Internal training opportunities presented by HR
7
10
7
12
Wellness Events/Campaigns
7
6
8
7
Employees hired
10
13
20
35
Policies & Initiatives revised/created
4
3
3
7
No of resignations/retirements
10
14
20
21
No of PDI Assessments
80
10
75
100
No of days conducting interviews/testing
20
25
20
80
Noof days conducting orientation
10
10
10
20
No of EE's promoted
3
9
5
10
Turnover rate (People that leave divided by total positions)
6%
6%
8%
16%
43 August 8, 2016 Worksession
City of Eapo 2017 Proposed Budget Operating Budget
Human Resources (10)
Responsible Manager: Lori Peterson, Human Resource Manager
HIGHLIGHTS & CHANGES
Overview: The 2017 Human Resources budget is
proposed to increase by 16.8% or $66,100 primarily due
to the addition of a fulltime Human Resources
Representative/Analyst. The non -personnel components
of the budget are proposed to decrease by $20,800.
Highlight/Change 1: A full-time Human Resources
Representative/Analyst is proposed.
Financial Impact: $83,200 increase
Service Level Impact: The new position will ensure quality service is provided to meet the growing
demands in recruitment, benefits, and compensation administration. The additional workload is
currently being addressed via a part-time temporary employee, which will sunset at the end of 2016.
Highlight/Change 2: Employment Advertising is programmed to increase in response to the turnover
and recruitment anticipated in 2017. Advertising costs year-to-date for 2016 is $14,000; thus,
employment advertising was not budgeted to meet the demand that we are currently experiencing. The
challenge in recruiting seasonal employees is particularly driving advertising expenses. In 2016, the
existing online applicant tracking system was inadvertently budgeted under Other Equipment line item.
That expense has now been moved to the Employment Advertising.
Financial Impact: $21,500 increase
Service Level Impact: Improve and diversify recruitment efforts. Over the last few years, companies no
longer offer "free" postings on their websites. Human Resources will proactively seek avenues to attract
diverse candidates for employment, and seek the most effective avenues to attract seasonal employees.
Highlight/Change 3: Medical Service expenditures are increasing due to the preventative need for more
Hepatitis B vaccination series, along with an allocation for fit for duty exams.
Financial Impact: $4,300 increase to the Medical Services line item
Service Level Impact: none
Expenditure
Personal Services
Parts and Supplies
Services and Other Charges
Capital Outlay
Total
Actual
2014
Actual
2015
$ 221,022
$ 223,279
Expenditure by •a
2,213
66,783
67,780
Supplies
1,308
,.
$ 294,580
Services
4;_
services
Human Resources (10)
Responsible Manager: Lori Peterson, Human Resource Manager
HIGHLIGHTS & CHANGES
Overview: The 2017 Human Resources budget is
proposed to increase by 16.8% or $66,100 primarily due
to the addition of a fulltime Human Resources
Representative/Analyst. The non -personnel components
of the budget are proposed to decrease by $20,800.
Highlight/Change 1: A full-time Human Resources
Representative/Analyst is proposed.
Financial Impact: $83,200 increase
Service Level Impact: The new position will ensure quality service is provided to meet the growing
demands in recruitment, benefits, and compensation administration. The additional workload is
currently being addressed via a part-time temporary employee, which will sunset at the end of 2016.
Highlight/Change 2: Employment Advertising is programmed to increase in response to the turnover
and recruitment anticipated in 2017. Advertising costs year-to-date for 2016 is $14,000; thus,
employment advertising was not budgeted to meet the demand that we are currently experiencing. The
challenge in recruiting seasonal employees is particularly driving advertising expenses. In 2016, the
existing online applicant tracking system was inadvertently budgeted under Other Equipment line item.
That expense has now been moved to the Employment Advertising.
Financial Impact: $21,500 increase
Service Level Impact: Improve and diversify recruitment efforts. Over the last few years, companies no
longer offer "free" postings on their websites. Human Resources will proactively seek avenues to attract
diverse candidates for employment, and seek the most effective avenues to attract seasonal employees.
Highlight/Change 3: Medical Service expenditures are increasing due to the preventative need for more
Hepatitis B vaccination series, along with an allocation for fit for duty exams.
Financial Impact: $4,300 increase to the Medical Services line item
Service Level Impact: none
Expenditure
Personal Services
Parts and Supplies
Services and Other Charges
Capital Outlay
Total
Actual
2014
Actual
2015
$ 221,022
$ 223,279
1,615
2,213
66,783
67,780
878
1,308
$ 290,298
$ 294,580
44
EXPENDITURE SUMMARY
Budget
2016
$ 256,700
1,000
130,500
4,500
$ 392,700
Budget
2017
$ 344,000
2,800
108,800
3,200
$ 458,800
August 8, 2016 Worksession
City of Eapn 2017 Proposed Budget Operating Budget
Human Resources (10)
Responsible Manager: Lori Peterson, Human Resource Manager
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Human Resources Manager
1
1
1
1
2,080
Human Resources Rep/Analyst
1
1
0
1
2,080
Human Resources Generalist
0
0
1
1
2,080
Human Resources Assistant
0
0
0.25
0.25
520
Total
2
2
2
3.25
6,240
2017 WORK PLAN
Activity
Routine
1 General, administrative
2 Recruitment Administration
3 Benefits administration
4 Employment-related issues/investigations
5 Labor relations/contract administration
6 Employee relations
7 Policy/organizational development
8 Employee orientation & training
9 Management Consult/Assistance
10 Wellness
11 Safety
12 Workers Compensation
13 Employee Engagement
14 Compensation &Classification
45 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Human Resources (10)
Responsible Manager: Lori Peterson, Human Resource Manager
Non -personnel: -15.59%
46 August 8, 2016 Worksession
LINE ITEM DETAIL
Actual
Actual
Budget
Budget
Acct PERSONAL SERVICES
2014
2015
2016
2017
6110 SALARIES AND WAGES -REGULAR
$ 174,981
$ 178,326
$ 196,400
$ 265,200
6142 PERA-COORDINATED
12,356
13,143
14,700
19,900
6144 FICA
12,631
13,211
14,700
20,300
6151 HEALTH INSURANCE
19,250
17,015
29,700
36,900
6152 LIFEINSURANCE
252
209
-
-
6154 DISABILITY -LONGTERM
494
417
-
-
6155 WORKERS COMPENSATION
1,058
958
1,200
1,700
PERSONAL SERVICES
221,022
223,279
256,700
344,000
PARTS & SUPPLIES
6210 OFFICE SUPPLIES
1,161
1,787
700
2,400
6211 OFFICE PRINTED MATERIAL/FORMS
-
-
100
-
6215 REFERENCE MATERIALS
454
426
200
400
PARTS & SUPPLIES
1,615
2,213
1,000
2,800
SERVICES & OTHER CHARGES
6310 PROFESSIONAL SERVICES -GENERAL
-
900
50,500
300
6318 MEDICAL SERVICES - PHYSICALEXAM
20,465
15,101
23,200
27,500
6319 MEDICALSERVICES - OTHER
14,687
17,532
19,900
17,400
6353 PERSONAL AUTO/PARKING
106
-
300
200
6355 CELLULAR TELEPHONE SERVICE
-
286
-
600
6358 EMPLOYMENT ADVERTISING
14,651
14,726
8,600
34,400
6359 LEGAL NOTICE PUBLICATION
-
300
400
6370 GENERAL PRINTING AND BINDING
1,520
1,439
2,400
3,300
6475 MISCELLANEOUS
10,539
11,013
10,500
10,500
6476 CONFERENCES AND SCHOOLS
2,405
3,529
6,000
6,000
6477 LOCAL MEET] NG EXPENSES
1,169
1,149
1,700
700
6479 DUES AND SUBSCRIPTIONS
1,160
580
1,600
2,000
6535 OTHER CONTRACTUAL SERVICES
81
1,525
5,500
5,500
SERVICES & OTHER CHARGES
66,783
67,780
130,500
108,800
CAPITAL OUTLAY
6660 OFFICE FURNISHINGS/EQUIPMENT
723
1,308
-
3,200
6670 OTHER EQUIPMENT
155
-
4,500
-
CAP ITALDUTLAY
878
1,308
4,500
3,200
TOTAL HUMAN RESOURCES
$ 290,298
$ 294,580
_$__392,700
$ 458,800
16,8%
Non -personnel: -15.59%
46 August 8, 2016 Worksession
City of Ea X11 2017Proposed Budget Operating Budget
Police—Administration (11)
Responsible Manager: Jeff Johnson, Deputy Chief of Police
PURPOSE & DESCRIPTION
The purpose of the Administration Division of the Police
Department is to:
• Ensure the compliance of department policies and
procedures
• Adhere to guidelines established by the Minnesota Peace
Officer Standards and Training Board
• Work with elected officials and other city staff to support
Eagan citizens
• Assure community members have confidence in the
Police department
• Build community support
• Partner with other governmental agencies to promote efficiencies
• Develop and achieve agency goals
The Administration Division is responsible for the following functions:
• Work with staff members in the development of department policy and procedures
• Evaluate programs/practices to ensure citizens are obtaining appropriate services
• Risk management for the police department
• Development and implementation of the department budget
• Strategic planning
PERFORMANCE INDICATORS
* Projections are based on Cri me Statistics and Calls for Service data averaged over the past two years.
47 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Calls for service
44,402
46,744
46,120
45,573
Part I crime rate
11851
1,848
1,944
1,850
Part II crime rate
2,370
2,319
2,402
2,345
Sworn officers per 1,000 population
1.07
1.05
1.09
1.06
* Projections are based on Cri me Statistics and Calls for Service data averaged over the past two years.
47 August 8, 2016 Worksession
City ofEapn 2017Proposed Budget Operating Budget
Police—Administration (11)
Responsible Manager: Jeff Johnson, Deputy Chief of Police
HIGHLIGHTS & CHANGES
Department -wide Overview: The Police Department's
2017 proposed budget reflects an overall increase of
$410,600 or 3.3%. This increase is due to negotiated
contractual obligations and the request for a part-time
Community Service Officer (CSO) which would
increase the department's CSOs from three to four.
(Prior to the personnel cuts in 2009, Police had four
CSOs.)
The non -personnel portion of the police department
budget reflects a 0% increase from 2016.
Administration Division Overview: The Police Administration budget is proposed to increase $3,000 or 0.5% from 2016.
Expenditure
Personal Services
Parts and Supplies
Services and Other Charges
Capital Outlay
Total
Actual
2014
$ 428,497
4,266
120,325
3,179
$ 556,268
POLICE ADMINISTRATION - EXPENDITURE SUMMARY
Actual
2015
$ 445,858
2,269
127,764
5,053
$ 580,944
Budget
2016
$ 449,500
4,700
126,500
3,600
$ 584,300
Budget
2017
$ 454,900
4,700
124,700
3,000
$ 587,300
48 August 8, 2016 Worksession
Expenditure by '°•
Parts •
Supplies
Personal
..
Services
�
Services
77%y
{and
Other
ChargesII
Outlay
HIGHLIGHTS & CHANGES
Department -wide Overview: The Police Department's
2017 proposed budget reflects an overall increase of
$410,600 or 3.3%. This increase is due to negotiated
contractual obligations and the request for a part-time
Community Service Officer (CSO) which would
increase the department's CSOs from three to four.
(Prior to the personnel cuts in 2009, Police had four
CSOs.)
The non -personnel portion of the police department
budget reflects a 0% increase from 2016.
Administration Division Overview: The Police Administration budget is proposed to increase $3,000 or 0.5% from 2016.
Expenditure
Personal Services
Parts and Supplies
Services and Other Charges
Capital Outlay
Total
Actual
2014
$ 428,497
4,266
120,325
3,179
$ 556,268
POLICE ADMINISTRATION - EXPENDITURE SUMMARY
Actual
2015
$ 445,858
2,269
127,764
5,053
$ 580,944
Budget
2016
$ 449,500
4,700
126,500
3,600
$ 584,300
Budget
2017
$ 454,900
4,700
124,700
3,000
$ 587,300
48 August 8, 2016 Worksession
4P' City ofEa p 2017Proposed Budget Operating Budget
Police—Administration (11)
Responsible Manager: Jeff Johnson, Deputy Chief of Police
POSITION INVENTORY SUMMARY—TOTALS BY DIVISION
Personnel
2014
2015
2016
2017
Hours
Administration Division
3
3
3
3
6,240
Patrol Division
52
53
54
54
112,320
Investigations Division
14
14
13
13
27,040
Support Division
14.16
14.83
14.83
15.45
32,136
Total
83.16
84.83
84.83
85.45
177,736
POSITION INVENTORY—ADMINISTRATION DIVISION
Personnel
2014
2015
2016
2017
Hours
Chief of Police
1
1
1
1
2,080
Deputy Chief of Police
1
1
1
1
2,080
Executive Secretary
_ 1
1
1
1
2,080
Total
3
3
3
3
6,240
2017 WORT( PLAN
Activity
Routine
1 Establish and review police department policies and procedures
2 Respond to citizen questions and concerns
3 Work with elected officials and other city staff members on issues affecting Eagan
4 Meet with other government agencies on law enforcement issues
5 Ensure compliancewith established lawenforcement practices and norms
6 Plan and implementgoals and objectives for the department
7 Interact with citizens to foster positive relationships between the city and the community
8 Develop the department budget
9 Clerical Support
10 Prepare Annual Report and other publications
11 Attend departmentand outsidetrainingrelatingto lawenforcement issues
12 Promote geographic policing initiatives
49 August 8, 2016 Worksession
City of Eap 2017Proposed Budget Operating Budget
LINE ITEM DETAIL- ENTIRE POLICE DEPARTMENT
Acct PERSONAL SERVICES
6110 SALARIES & WAGES -REGULAR
6112 OVERTIME -REGULAR
6120 CONTRACTUAL SECURITY
6130 SALARIES & WAGES -TEMPORARY
6142 PERA-COORDINATED
6143 PERA-POLICE
6144 FICA,
6151 HEALTH INSURANCE
6152 LI FE
6154 DISABILITY -LONGTERM
6155 WORKERS COMPENSATION
TOTAL PERSONAL SERVICES
PARTS & SUPPLIES
6210 OFFICE SUPPLIES
6211 OFFICE PRINTED MATERIAL/FORMS
6212 OFFICE SMALL EQUIPMENT
6215 REFERENCE MATERIALS
6220 OPERATING SUPPLIES -GENERAL
6224 CLOTHING/PERSONAL EQUIPMENT
6226 PUBLIC SAFETY SUPPLIES
6228 AMMUNITION
6231 MOBILE EQUIP REPAIR PARTS
6232 SMALL EQUIPMENT REPAIR PARTS
6235 FUEL, LUBRICANTS, ADDITIVES
6238 COMMUNICATION SYSTEM PARTS
TOTAL PARTS & SUPPLIES
Police -Administration (11)
Responsible Manager: Jeff Johnson, Deputy Chief of Police
Actual
7nlA
/,UU8,L31
201,792
91,996
244
57,039
994,220
145,752
936,332
4,409
19,847
183,768
9,643,630
9,381
6,891
14,250
3,608
36,835
84,701
39,600
50,376
36,218
4,906
181,698
3,442
471,905
Actual
On9L
/,Ly4,3G3
189,155
102,382
64,062
1,085,515
152,730
1,001,459
4,369
19,448
190,383
10,103,827
6,457
4,048
9,044
3,569
18,435
80,663
42,596
51,027
43,761
4,103
140,189
2,850
406,742
Budget
Budget
2016
2017
$ 7,522,900
$ 7,964,500
117,400
117,400
100,000
100,000
67,400
73,500
1,108,300
1,164,200
16.7,900
177,600
1,111,100
999,300
237,700
251,200
10,432,700
10,847,700
9,000
9,500
18,200
4,800
19,800
77,100
39,600
56,000
54,000
3,900
185,500
5,500
482,900
9,000
9,500
14,200
4,800
18,600
77,100
39,600
56,000
51,000
5,900
159,500
4,500
449,700
Continued on next page
50 August 8, 2016 Worksession
41-01k City of EaPH 2017Proposed Budget Operating Budget
Police -Administration (11)
Responsible Manager: Jeff Johnson, Deputy Chief of Police
LINE ITEM DETAIL- ENTIRE POLICE DEPARTMENT (CONT'D)
Non -personnel increase: -0.2%
51 August 8, 2016 Worksession
SERVICES & OTHER CHARGES
2014
2015
2016
2017
6310
PROFESSI ONAL SERVI CES -GENERAL
6,058
9,155
5,500
5,500
6319
MEDICAL SERVICES -OTHER
-
-
300
300
6320
INSTRUCTORS
-
3,000
1,000
4,500
6325
VET/KENNEL CHRG/ANI MAL DI SPOSL
18,220
15,822
28,500
25,500
6330
DCC STARTUP COSTS
1,141,728
1,187,472
1,177,600
1,198,500
6346
POSTAGE
31644
2,964
5,000
3,000
6347
TELEPHONE SERVICE & LI NECHG
6,565
4,889
5,000
5,000
63.49
TELEPROCESSING EQUIPMENT
27,778
27,940
29,600
29,600
6353
PERSONAL AUTO/PARKING
2,529
2,490
3,100
3,100
6354
CAR WASHES
6,195
4,563
7,000
7,000
6355
CELLULAR TELEPHONE SERVICE
29,112
34,764
37,000
37,000
6385
INSURANCE
65,500
65,500
65,500
65,500
6405
ELECTRICITY
828
360
.2,500
2,500
6425
MOBILE EQUIPMENT REPAIR LABOR
15,335
5,835
13,700
10,700
6426
SMALL EQUI PMENT REPAIR -LABOR
2,387
1,279
3,700
3,700
6430
COMMUNICATION SYSTEM RPR -LABOR
3,241
2,046
3,600
3,600
6457
MACHINERYAND EQUIPMENT
6,680
5,088
8,900
9,300
6475
MISCELLANEOUS
19,089
20,210
11,100
4,900
6476
CONFERENCES AND SCHOOLS
82,087
114,108
115,700
126,700
6477
LOCAL MEETI NG EXPENSES
12,018
12,245
13,800
13,800
6478
TUITION REIMBURSEMENT
1,900
7,616
9,600
9,600
6479
DUES AND SUBSCRIPTIONS
5,444
7,646
8,200
8,200
6480
LICENSES, PERMITS AND TAXES
635
484
700
700
6482
AWARDS, JUDGEMENTS AND LOSSES
48
-
-
-
6520
MAJOR INVESTIGATION EXPENSES
21,071
21,633
22,700
22,900
6538
TOWING CHARGES
1,471
145
2,000
2,000
6569
MAINTENANCE CONTRACTS
42,231
33,376
48,800
49,300
TOTAL SERVICES & OTHER CHARGES
1,521,796
1,590,628
1,630,100
1,652,400
CAPITAL OUTLAY
6660
OFFICE FURNISHI NGS/EQUIPMENT
15,448
24,982
19,200
19,900
6670
OTHER EQUIPMENT
48,837
6,700
29,200
35,000
Total Capital Outlay
64,285
31,682
48,400
54,900
TOTAL POLICE
$ 11,701,616
$ 12,132,87.9
$ 12,594,100
$ 13,004,700
3.3%
Non -personnel increase: -0.2%
51 August 8, 2016 Worksession
� City of Eap
2016 Proposed Budget Operating Budget
Program # 1101
Police -Department Totals (11)
Responsible Manager: Jeff Johnson, Deputy Chief of Police
04 ,_.,1105 1106 1107 1108 1110 - 1116 TOTALS____:
- Division
Admin
Patrol -
Investigations
I
Support
1
Program Description.
Emergency
Support
Communi- -
Animal ,"
Contract
PERSONAL SERVICES -
-
Prep _
Services
cations
Control
Security
.6110 SALARIES & WAGES -REGULAR.
_339,700
'5;301,400
'1,331;100
-
:935,000
-
57(300
-
7;964;500:
6112 'OVERTIME -REGULAR -.
3,100
- '.80;000
15'500:
-
18;500
- -
300
117;400:
:6120 CONTRACTUAL SECURITY
-
- --
-
-
-
-
-
- 100;000
100,000
6142 PERA-COORDINATED
5000
-
_
-_ _ _ _
..64,200
-
_ _ _ 4,300
_
73,500
6143 PERA-POLICE
44,700
871,800
218,100
-
13,4001
- -
-
16,200:
1,164,200
.6144 FICA
19,100
78,000
19,500
-
65,100
-
4,400
1.,500
177,600
6151 HEALTH. INSURANCE
43,600
:643,300
'165,300
-
737;600
-
9;500:
-
-999,300
6155 WORKERS' COMPENSATION
9,700
'181,900
45;500
9;500
1;200-
3,400
-251,200
TOTAL PERSONAL SERVICES
454,900
7,156,400
1,795,000
-
1,243,300
-
77,000
121,100
10,847,700
'PARTS&SUPPLIES
6210 OFFICE'SUPPLIES-
.3;000
-
-
6;000
--
-
9;000
621.1 OFFICE PRINTED MATERIAL/FORMS
-
1,200
-
-
7;000.
-
1,300
-
'9,500
!6212 OFFICE SMALL EQUIPMENT
7,700'
6;500
-
_ -
14,200
6215 REFERENCE MATERIALS
200
3,900
200
-
400
-
100
6220 :OPERATING SUPPLIES -GENERAL
-
8,600
1,000:
1,000
7,000
-
1,000
18,606
6224 CLOTHING/PERSONAL EQUIPMENT.
1,500
'55,900
- 15;000'
4,000
700
77.,100
6226 RUBLIG SAFETY SUPPLIES -
-39,600
-` -
-
- -
--
39,600-
-6228 AMMUNITION
-.
- '56,000
56,000.'
6231 MOBILE EQUIP REPAIR PARTS -
-
-51,000
- -
-
-
-
-
-
51,000
6232 SMALL EQUIPMENT REPAIR PARTS
- - -
4,000
1,900:
-
_. _-
- -
_ - -._
-
5,900:
6235 .FUEL, LUBRICANTS,ADDITNES
-
159,500.
-
-
-
-
-
- -
159;500
6238 COMMUNICATION'SYSTEM PARTS
4,500
-
-4;500:
TOTAL:PARTS&+SUPP.LIES - -
'4,700
384;200
25;800'.-
91000
30;900
- -
3,100
-
- -449,700
SERVICES AND OTHER CHARGES
6310 PROFESSIONAL SERVICES -GENERAL
4,300.
1,200
-
-
-
-
_-,...
_. -_
_. 5,500
6319 MEDICAL SERVICES -OTHER
-
300
-
- - _
-
-
-
-
300
_6320 INSTRUCTORS :.
-
4,500
` -
-
r
--
-
- - -
4.500
6325 VET/KENNEL CHRG/ANIMAL DISPOSL
-
4,500.
-
--
21,000
-.
25,500
-:6330 DCC EXPENSES
-
-
_ -
-
1,198,500 .,198,5
-
1,198;500
6346 :POSTAGE-
_ __
__ __3_,000
.. __
_____
_
3,000
6347 TELEPHONE SERVICE & LINE CHG
__ _
-
____
-
_ _
-
-
-
5,000
_
6349 :TELEPROCESSING EQUIPMENT
-
29,600'
-
-
-
-
-
- !
29,600
6353 PERSONAL AUTO/PARKING
400:
1,900
200:_
:200
:300
---
100
-
3;100
6354 "OAR WASHES " ''
-
7,000
-
- --
-
-
- -
--
7,000'
6355 CELLULARTEI:EPHONE SERVICE
-
-
37,000.'
-
37,000'
6385 INSURANCE
65,500
_.
__ -
- _.._
,-
.. -
-
.___.... ..
.__. -
- _..,.
65,500
. ._......_.
.. ........... ..... _.. _.._...
..6405 ELECTRICITY
-
00
500
___... -
_._. -
__ - .._..
___2,500
........... .... _;
6425 MOBILE EQUIPMENT REPAIR LABOR
-
....._._...2,0
10,700
...... _:.._
- -
--
-
-
-
-
10,706
6426 SMALL: EQUIPMENT REPAIR -LABOR
- -
2'300
400
-
1.;000
-
-
-
:3,700:
6430 COMMUNICATIOINSYSTEM RPR -LABOR
- -
-.3,600
-
- -
-
-
- -
--3;600:
6457 MACHINERY ANDEQUIPM ENT
" -
--
7,300.
- -
-
2,000
6475 MISCELLANEOUS
1,000.
2,400
1,000
- -
300,
-
_ 200
-
4,900
6476 :CONFERENCES. AND SCHOOLS
_
26,600:
61,100
-10600.
27,900
4,300
5,400
, -
1,460 :
- -
126,700 -
6477 166AL MEETING EXPENSES
3,200
-
-
-
-
-
-
13,800'
6478 TUITION AND BOOK REIMBURSEMENT
-
;2,100
7,500
-
-
- _
- -
-
-
9,600
6479 DUES AND SUBSCRIPTIONS.
3,300
'-3200
-_.. :900
'300
'400
-
- 100-
8,200
6480 LICENSES, PERMIT$ AND TAXES
-
700
_: -
-
-
_ -
- -
-
700
6520 - MAJOR INVESTIGATION EXPENSES
„20,400
_,
.._. 2,500
,- .
-
_ -
-
-
22,900
:-65TOVNNG CHARGES
38
-
2000-
-
-
..,_ -
_
,_ -
2;000 -
6569 MAINTENANCE CONTRACTS
AIN
1,6001
9,700 :
38,000
-
49,300
TOTAL SERVICES '& OTHER CHARGE:
124,700
.151,300
'. 47,700'
15;000
10;400
1;280;500
22,800
-'
1,652,400
CAPITAL OUTLAY
:.6660 ;OFFICE FURNISHINGS/EQUIPMENT
,...,._3,000
13,600
2,300.
_. -
800
-
.. - _
__ -
19,900
60 OTHER EQUIPMENT
67
35 000,
--
-
--
3 ,5�000
„
-:
- TOTAL CAPITAL OUTLAY
3,000
48,800
2,300
- -
800
-
-
-
54,900
Pro gram Total
;5871300
7,740,700
'.. 1,870,800.
16;000
1,285;400
-1.280500.
102;900
121,100
13,004,700:
-
Support Total=
2,805;900
3.3%
_
-
Non -personnel increase:;
-0.2'/0
52
August 8, 2016 Worksession
41� City of Eap 2017 Proposed Budget Operating Budget
Police—Patrol (11)
Responsible Managers: Lieutenant Duane Pike
Lieutenant Roger New
PURPOSE & DESCRIPTION
The purpose of the Patrol Division of the Police Department is to:
• Maintain a safe community through enforcement and
educational efforts
• Reduce and prevent crime through education and
community involvement
• Provide emergency assistance to citizens
• Protect the constitutional rights of citizens
• Solve ongoing law enforcement problems
The Patrol Division is responsible for the following functions:
• Respond to calls for routine and emergency service
• Enforce state criminal and traffic laws as well as county and city ordinances
• Preliminary investigation of crimes and traffic crashes
• Conduct crime prevention presentations/participate in neighborhood watch and block programs
• Initiate proactive measures to prevent and reduce crimes using geographic policing concepts
• Train and prepare for natural disasters, critical incidents and other emergencies
PERFORMANCE INDICATORS
Description
Traffic stops
Traffic citations
DWI arrests
Arrests (otherthan DWI)
Responsetimeto priority 1, emergency ca I I s (min)
Responsetimeto priority 2, non -emergency calls
Responsetimeto priority 3, routine calls (min)
2014
2015
2016
2017
Actual
Actual
Estimate
Target
11,286
13,527
11,758
12,407
3,475
3,229
3,831
3,352
150
169
163
160
1,171
1,001
1,246
1,086
5.92
5.87
5.99
5.90
8.03
8.17
8.18
8,10
11.67
12.70
12.18
12.19
53 August 8, 2016 Worksession
City of Rap 2017 Proposed Budget Operating Budget
Police—Patrol (11)
Responsible Managers: Lieutenant Duane Pike
Lieutenant Roger New
HIGHLIGHTS & CHANGES
Patrol Division Overview: The proposed patrol budget is
up $404,100, or 5.5% over 2016. The rotating detective
position was transferred from investigations to patrol.
Non -personnel expenditures are down $12,650 from
2016.
Highlight/Change 1: Budgeted fuel prices are down to $2.50 per gallon from $3.50 per gallon in 2016.
Financial Impact: Decrease of $26,000.
Service Level Impact: None
Highlight/Change 2: Gas masks are proposed to be acquired for the patrol division.
Financial Impact: $7,000
Service Level Impact: The Patrol Division will be more prepared for incidents involving civil unrest.
EXPENDITURE SUMMARY— PATROL DIVISION
Budget
2016
$ 6,739,700
412,200
152,600
32,100
$ 7,336,600
Budget
2017
$ 7,156,400
384,200
151,300
48,800
$ 7,740,700
54 August 8, 2016 Worksession
Actual
Actual
Expenditure
2014
2015
Personal Services
$ 6,304,563
$ 6,495,589
Parts and Supplies
399,534
360,416
Services and Other Charges
149,041
151,308
Capital Outlay
48,804
8,593
Total
$ 6,901,942
$ 7,015,906
Budget
2016
$ 6,739,700
412,200
152,600
32,100
$ 7,336,600
Budget
2017
$ 7,156,400
384,200
151,300
48,800
$ 7,740,700
54 August 8, 2016 Worksession
City of Eapfl 2017 Proposed Budget Operating Budget
Police—Patrol (11)
Responsible Managers: Lieutenant Duane Pike
Lieutenant Roger New
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Sergeants
8
8
8
8
16,640
Police Officers
42
43
44
44
91,520
Operations Lieutenants
2
2
2
2
4,160
Total
52
53
54
54
112,320
2017 WORK PLAN
Activity
Routine
1 Participate in POST mandated training
2 Participate in FEMA and emergency preparedness training
3 Times pent on DUI arrests
4 Time spent on answering calls for service
5 Court preparation and testimony
6 Proactive patrol/misc. duties
7 Special Operations Team and team training/other
8 Policy writing and revisions
9 Administer Special Operations Programs, K-9, Geo -policing
10 Assign, develop and administer training programs
11 Administer and ensure emergency management mandated compliance
12 Directed traffic enforcement
13 SWATtraining
14 Command vehicletraining
15 Traffic unit enforcement efforts
16 Neighborhood Watch/ National Night Out and crime prevention efforts
17 Crisis negotiator training
18 Practice Geographic Policing strategies
55 August 8, 2016 Worksession
City of Eapo 2017 Proposed Budget Operating Budget
This page left intentionally blank
56 August 8, 2016 Worksession
City aEap 2017 Proposed Budget Operating Budget
Police—Investigations (11)
Responsible Manager: Lieutenant Mike Fineran
PURPOSE & DESCRIPTION
The purpose of the Investigations Division of the Police
Department is to:
• The primary function of the Investigative Division is to
complete investigations of criminal cases that are
potentially solvable
• Learn specialized police methods and tactics that will
assist in all types of criminal cases that are reported
from thefts, rapes, child abuse, murder,
embezzlement, internet crimes, etc.
• Conduct seminars that will assist the community with crime reduction and prevention
Expenditure as % of General Fund
The Investigations Division is responsible for the following functions:
• Complete specialized follow-up for criminal investigations
• Provide support and resources for Patrol Division cases
• Gather and disseminate criminal intelligence—federal, regional and local information
• Act as liaison to various attorneys for case discussion and interpretation
• Collaborate with federal state and other local law enforcement agencies
• Conduct background investigations for employment and various licensing requirements
• Work with Drug Task Force to enforce and reduce narcotics trafficking and use
PERFORMANCE INDICATORS
57 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Cases assigned for investigative follow-up
1,553
1,487
1,495
1520
Cases assigned to Detective Unit
655
613
643
634
Investigations Division case clearance rate
42%
42%
46%
0.42
Community outreach forums presented by detectives
19
21
24
20
Fel onycomp] aInts charged
244
322
239
283
Gross -misdemeanor complaints charged
252
283
251
267.5
Eagan cases investigated by the Dakota County Drug Task Force
121
143
91
132
57 August 8, 2016 Worksession
City of Hapa 2017 Proposed Budget Operating Budget
Police—Investigations (11)
Responsible Manager: Lieutenant Mike Fineran
HIGHLIGHTS & CHANGES
Investigation Division Overview: The proposed
Investigation budget is down $53,300 or 2.8% from
2016. The decrease is partly due to moving staff from
investigation to patrol. The non -personnel portion of
the budget remains status quo.
Highlight/Change 1: The Minnesota Bureau of
Criminal Apprehension started an investigator certification program that several detectives will participate in.
Financial Impact: $5,400 increase in training/schools.
Service Level Impact: In addition to providing more skills to the detectives, it is anticipated that this certification program
will enhance the detective's credentials while testifying in court.
EXPENDITURE SUMMARY— INVESTIGATIONS DIVISION
Actual
Actual
Budget
Budget
Expenditure
2014
E
2016
u-
Personal Services
g,�
$ 1,819,463
$ 1,848,500
$ 1,795,000
E
36,926
20,203
31,000
M
Services and Other Charges
23,481
Police—Investigations (11)
Responsible Manager: Lieutenant Mike Fineran
HIGHLIGHTS & CHANGES
Investigation Division Overview: The proposed
Investigation budget is down $53,300 or 2.8% from
2016. The decrease is partly due to moving staff from
investigation to patrol. The non -personnel portion of
the budget remains status quo.
Highlight/Change 1: The Minnesota Bureau of
Criminal Apprehension started an investigator certification program that several detectives will participate in.
Financial Impact: $5,400 increase in training/schools.
Service Level Impact: In addition to providing more skills to the detectives, it is anticipated that this certification program
will enhance the detective's credentials while testifying in court.
EXPENDITURE SUMMARY— INVESTIGATIONS DIVISION
58 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Expenditure
2014
2015
2016
2017
Personal Services
$ 1,684,585
$ 1,819,463
$ 1,848,500
$ 1,795,000
Parts and Supplies
36,926
20,203
31,000
25,800
Services and Other Charges
23,481
32,560
38,200
47,700
Capital Outlay
10,820
12,698
6,400
2,300
Total
$ 1,755,813
$ 1,884,924
$ 1,924,100
$ 1,870,800
58 August 8, 2016 Worksession
City Of Eapo 2017 Proposed Budget Operating Budget
Police—Investigations (11)
Responsable Manager: Lieutenant Mike Fineran
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Detective Sergeants
2
2
2
2
4,160
Detectives
11
11
11
11
22,880
Rotating Detective
1
1
0
0
0
Total
14
14
13
13
27,040
2017 WORK PLAN
Activity
Routine
1 Actively Investigate criminal cases
2 Testify in court
3 Courtroom preparation
4 Develop and execute search warrants
5 Detective/Sergeant case consultations
6 Proactive case work--surveilianceofpotential criminal activity
7 Case management/review reports and assign cases to detectives
8 Complete background investigations for permit and license activity
9 Schedule detectives for training, time off and special functions
10 DUI forfeiture process and completion
11 Confer with prosecution on active cases
12 Specialized investigative training
13 POST mandated training
14 Attend meetings (Tri -County, Supv., Geo -Police, Sgts., Chief briefings, etc)
15 Conducttrainingfor other officers
16 Prepare materials and conduct briefings on specialized crimes
17 Community presentations
18 Employment background investigations
19 Support Geographic Policing initiatives
59 August 8, 2016 Worksession
4k City of Eapo. 2017 Proposed Budget Operating Budget
This page left intentionally blank
60
August 8, 2016 Worksession
City of Eapa 2017 Proposed Budget Operating Budget
Police—Support (11)
Responsible Manager: Lieutenant Mike Fineran
PURPOSE & DESCRIPTION
The purpose of the Support Division of the Police
Department is to:
• Support administrative, patrol and investigative
divisions
• Develop budget trends and monitor budget
expenditures
• Management of police reports and citations
• Maintain the ro ert and evidence room
Expenditures as I of General Fund
p p Y
• Assist citizens in crime prevention efforts
• Assist the community, other police divisions and city departments with intelligence information and crime trends
The Support Division is responsible for the following functions:
• Budget development and implementation
• Clerical functions related to police reports and citations
• Neighborhood Watch and crime prevention meetings
• Animal control and licensing of dogs
• Coordination with Dakota Communications Center (DCC) for dispatch services
• Fleet maintenance
• Intake and management of evidence and property
• Management of criminal intelligence and trends
PERFORMANCE INDICATORS
61 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Police reports created/processed
7,573
7,467
8,000
7,520
Animal control related calls
1,365
1,441
1,510
1,403
Dog licenses issued/sold (2 year licenses)
2,096
2,953
3,115
2,525
Child Safety Checks
217
222
215
220
Neighborhood Watch groups managed
142
147
144
145
Crime prevention and neighborhood watch presentations
118
121
115
120
61 August 8, 2016 Worksession
City of Eapa 2017 Proposed Budget Operating Budget
Parts and
Expenditure by Category
Expenditure
Supplies
Personal Services
$ 1,225,985
Parts and Supplies
1%
Services and Other Charges
g
Services
1,481
Total
$ 2,487,593
and Other
f
Charges
fz
47%
Personal
Services
Capital
52%
Outlay
C).0%
Police—Support (11)
Responsible Manager: Lieutenant Mike Fineran
HIGHLIGHTS & CHANGES
Support Services Division Overview (Clerical and
Emergency Management): The Support Services
division is proposed to increase $39,000, or 3.1% from
2016, due to negotiated wage increases and an
additional part-time community service officer (CSO).
Highlight/Change 1: The department is proposing to
add a .6 FTE community service officer. The CSO
position is anticipated to be filled by an individual
currently enrolled in a law enforcement program
seeking a Bachelor's Degree. They will work part-time at the department while attending school and upon completion of
their degree they will be eligible for an officer position.
Financial Impact: $30,500
Service Level Impact: The department is looking to fill this position with a candidate who will enhance the diversity of the
department. In the department's regular hiring processes there are few diverse candidates. The department is trying to
become more diverse and reflective of the community we serve.
EXPENDITURE SUMMARY— SUPPORT DIVISION
Actual
2015
$ 1,342,918
23,855
1,278,996
5,337
$ 2,651,105
Budget
2016
$ 1,395,000
35,000
1,312,800
6,300
$ 2,749,100
Budget
2017
$ 1,441,400
35,000
1,328,700
800
$ 2,805,900
62 August 8, 2016 Worksession
Actual
Expenditure
2014
Personal Services
$ 1,225,985
Parts and Supplies
31,179
Services and Other Charges
1,228,948
Capital Outlay
1,481
Total
$ 2,487,593
EXPENDITURE SUMMARY— SUPPORT DIVISION
Actual
2015
$ 1,342,918
23,855
1,278,996
5,337
$ 2,651,105
Budget
2016
$ 1,395,000
35,000
1,312,800
6,300
$ 2,749,100
Budget
2017
$ 1,441,400
35,000
1,328,700
800
$ 2,805,900
62 August 8, 2016 Worksession
City ofEapn 2017 Proposed Budget Operating Budget
Police—Support (11)
Responsible Manager: Lieutenant Mike Fineran
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Community Service Officers
2
2
2
2.625
5,460
Property Room Technician
0.625
0.625
0.625
0.625
1,300
Clerical Technicians -Full-time
5
5
5
5
10,400
Clerical Technicians -Part-time
1.2
1.2
1.2
1.2
21496
Crime Prevention Specialist
1
1
1
1
2,080
Administrative Lieutenant
1
1
1
1
2,080
Support Services Manager
1
1
1
1
2,080
Office Manager
1
1
1
1
2,080
Animal Control Officer
1
1
1
1
2,080
Forensic/Crime Analyst
0.333
1
1
1
21080
Total
14.16
14.83
14.825
15.450
32,136
2017 WORK PLAN
Activit
Routine
1 Investigate animal complaints
2 Supervision of staff and programs
3 Neighborhood watch and crime prevention meetings
4 Intake of evidence and process for court
5 Dictation of police reports and citations
6 Analyze crime statistics and patterns
7 Assist other departments within police department
8 Assist other departments within the city, i.e. mail, packets
9 Budget preparation, payroll and line item budget
10 Citizen academy, National Night Out, Safety Camp events
11 Support Geographic Policing initiatives
63 August 8, 2016 Worksession
City of Eapa 2017 Proposed Budget Operating Budget
This page left intentionally blank
64 August 8, 2016 Worksession
City of EaYn 2017 Proposed Budget Operating Budget
Fire (12)
Responsible Manager: Mike Scott, Fire Chief
PURPOSE & DESCRIPTION
The purpose of the Fire—Administration Division of the Fire
Department is to:
• Plan, direct, manage and coordinate the overall
operation, function and administration of the Eagan Fire
Department to ensure the protection of citizens' life and
property, including; firefighting, firefighting training,
emergency medical care, rescue, disaster response, fire
prevention and education, and fire investigations and inspections
• Fulfill the mission statement of the Eagan Fire Department: protecting life and property by providing public safety
education, fire prevention, fire suppression, medical services and related emergency and non -emergency activities
• Assure building safety and fire code compliance in new and existing buildings
• Reduce fire risk through prevention, education and inspections
• Ensure the protection of life and property for the City of Eagan
Expenditures as % of General Fund
The Fire Department is responsible for the following functions:
• Seek out funding opportunities for additional needed equipment and technology
• Oversee Firefighters, Fire Marshal, and Fire Inspector
• Provide resources necessary for the fire department to provide effective and responsible emergency response and
fire prevention/education services
• Organize, track and analyze fire problem specific to our communities and develop targeted programs to reduce the
occurrence of emergency response.
• Respond to emergency calls
• Inspect new and existing buildings for fire code compliance
• Conducts post fire incident investigations and inspections of fire calls and alarms to determine cause and provide
education to the business community on way to eliminate future calls
• Perform/coordinate fire education and fire prevention functions
• Research and recommend improved technology for emergency call response
• Develop and enhance collaborative relationships with surrounding areas
• Ensure that emergency equipment and buildings are in a state of readiness
• Provide all necessary equipment for the fire department to provide continued emergency service to residents of
Eagan
65 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Fire (12)
Responsible Manager: Mike Scott, Fire Chief
PERFORMANCE INDICATORS
66 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Fire prevention functions performed
423
372
500
300
Fires investigated
23
36
20
20
Fire sprinkler permits processed
293
137
200
175
Total fire prevention hours
2,478
2,138
2,500
2,000
Total hours s pent at tra I ni ng
7,692
7,397
7,500
7,300
Fire Safety Building Inspections
1,587
2,206
1,800
2,000
Nu mber of Vol unteer Firefighters
96
90
100
90
Number off! re reports completed
1,485
1,698.
1,750
2,000
Dept approval rating (per survey), good or excellent
98
98
100
100
Insurance Services Office Rating (ISO score 1 best- 10 worst)
3
3
3
3
Positive Customer Service Rating (Meet or exceed expectations)
100
98
100
100
Large dollar loss (over $1,000 per state reporting)
626,849
1,566,070
750,000
0
Number of Calls with significant staffing shortages
70
90
100
0
Overall responsetimein minutes -first Chief
6.13
6.36
6.00
6.00
Fire Engine/Ladderresponsetime
8.13
9.15
7.00
7.00
FIRE
105
98
100
130
Explosion/Overhead
15
12
15
20
Rescue/EMS
582
797
770
900
Hazardous Condition
87
103
75
150
Service Cal I
53
72
70
100
Good Intent Call
278
237
350
300
False Al arm/False Call
365
376
370
400
Severe Weather/Natural Disaster
0
2
0
0
Special Incident
0
1
0
0
Call type totals:
1,485
1,698
1,750
2,000
66 August 8, 2016 Worksession
City of Eapfl 2017 Proposed Budget Operating Budget
Fire (12)
Responsible Manager: Mike Scott, Fire Chief
HIGHLIGHTS & CHANGES
Department Overview: The proposed Fire Department
budget shows an increase of $321,600 or 11.7% from 2016,
with a non -personnel increase of 15.2%. Most of the
increase is directly related to an attempt to continue to
provide the community with a predictable, reliable and
qualified response to calls for service 24 hours a day, 365
days per year. The addition of our SAFER Grant Firefighters
in 2014 has helped ensure a uniform response during our
busiest call volume of weekdays. The budget continues to
address the rapid change in our ability to recruit and retain
paid -on-call firefighters. In 2016 we started a pilot standby
crew program that utilizes paid -on-call firefighters to staff a
fire station weeknights and weekends. Due to the overall decline in paid -on-call availability, we are experiencing a rapid
increase in the number of weeknight/weekend calls that we do not have adequate staffing.
Expenditure by Category
Highlight/Change 1: A staffing study is proposed to help provide a roadmap for a future sustainable staffing model for
Fire/EMS response in Eagan.
Financial Impact: Impact on 2017 budget is $35,000. Total cost of study is estimated at $50,000. Some work will begin in
2016 with costs paid from savings in other line items.
Service Level Impact: Level of emergency response is already impacted by the dramatic change in the availability of paid -
on -call staff.
Highlight/Change 2: The hourly rate for paid -on-call, special operations, Standby and Duty Crews was last raised to
$13/hour in 2015. We are proposing a 3% increase and changing the rate to $13.39/hour for 2017.
Financial Impact: $8,500
Service Level Impact: Hopefully helps increase interest in volunteer firefighters working standby crews.
Highlight/Change 3: The Eagan Police Department has requested that the Fire Department provide two Fire/Medics to
serve as SWAT/Medics for their SWAT team. The cost estimation has been provided by the Police Department as an average
of 42 hours overtime per Medic.
Financial Impact: $4,200
Service Level Impact: Provides needed medical support for the Police SWAT team.
Highlight/Change 4: Fire proposes to establish the Northern Dakota Training Academy (NDTA). For several years the Eagan
Fire Department, in cooperation with Fire Departments from the Cities of Mendota Heights, Inver Grove Heights,
Rosemount and Hastings, have conducted a joint training academy for new firefighters to train to the State Certified
Firefighterl level. In 2016 Eagan applied for and was granted the designation of a State -approved training academy. As a
State -recognized training academy, we are now able to receive funding from the Minnesota Board of Firefighter Training
and Education NFPA1001 initiative to help cover the costs of the initial Firefighter training to the State Certified Firefighter 1
and 2 level along with Hazardous Materials Operations level certifications. The NDTA has been awarded up to 20 students
per year at a reimbursement of $25,600. The City of Eagan has been set up as the fiscal agent for the NDTA, It is anticipated
that 5 cities will participate in the consortium, with the other cities reimbursing Eagan for their costs.
Financial Impact: Net effect is -0-. The $25,600 cost will be 100% funded by the State grant.
Service Level Impact: With the new curriculum for the initial firefighter training, and extending the training to include
Hazardous Materials Operations Level training and Firefighter 2 level training, our new firefighters will come out of the
academy with a greater level of knowledge and competency in their overall skill base as firefighters.
67 August 8, 2016 Worksession
City of Eapn 2017 Proposed Budget Operating Budget
Fire (12)
Responsible Manager: Mike Scott, Fire Chief
EXPENDITURE SUMMARY
2017 WORK PIAN
Activity
Routine
1 Inspections of new buildings
2 Inspections of existing buildings
3 Investigations of Fires
4 F re Prevention
5 Prepare training for fire department
6 Review new building plans for fire code.
7 Plan, direct and coordinate the activities of the training department.
8 Plan, direct, manage and coordinate the activities of the Fire Dept.
9 Annual budget preparation and administration of budget.
10 Respond to emergency calls.
11 Attend local, County and State Fire Chief, Inspection and Fire Marshal meetings.
12 Direct and manage the firefighter recruitment process.
13 Promote community relations through fire prevention and education.
14 Process Fire Reports
68 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Expenditure by Category
2014
2015
2016
2017
Personal Services
1,957,510
2,245,948
2,325,600
2,481,500
Parts and Supplies
199,514
201,321
198,600
193,300
Services and Other Charges
234,953
204,975
213,300
276,700
Capital Outlay
5,802
14,742
5,500
5,500
Total
2,397,778
2,666,986
2,743,000
2,957,000
POSITION INVENTORY
Personnel 2014
2015
2016
2017
Hours
Administrative Assistant
1.0
1.0
1.3
1.0
2,080
Office Support Specialist
-
-
-
1.0
2,080
Fire Chief
1.0
1.0
1.0
1.0
2,080
Deputy Fire Chief
1.0
1.0
1.0
1.0
2,080
Fire Captain
-
1.0
1.0
-
-
FireCaptain/Inspector
-
-
-
2.0
4,160
Firefighter
3.0
4.0
4.0
4.0
8,320
Fire Inspector
1.0
1.0
1.0
-
-
Deputy Chi ef/Marshal
1.0
1.0
1.0
1.0
2,080
Fire Prevention Specialist
0.5
0.5
0.5
-
-
Total
8.5
10.5
10.8
11.0
22,880
2017 WORK PIAN
Activity
Routine
1 Inspections of new buildings
2 Inspections of existing buildings
3 Investigations of Fires
4 F re Prevention
5 Prepare training for fire department
6 Review new building plans for fire code.
7 Plan, direct and coordinate the activities of the training department.
8 Plan, direct, manage and coordinate the activities of the Fire Dept.
9 Annual budget preparation and administration of budget.
10 Respond to emergency calls.
11 Attend local, County and State Fire Chief, Inspection and Fire Marshal meetings.
12 Direct and manage the firefighter recruitment process.
13 Promote community relations through fire prevention and education.
14 Process Fire Reports
68 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Fire - Division Totals (12)
Responsible Manager: Mike Scott, Fire Chief
Program #:
1221
1222
1228 1223
6319 'MEDICALSERVICES OTHER..--
1224
1225
1227
6323 TESTINGSERVICE
2016
DiVISIonl
Operations I
NDFA I
Ins ections/Preventions
6353 PERSONAL AUTO/PARKING
Operations
6354 CAR WASHES
Budget
6355 "CELLULAR TELEPHONE SERVICE
7,500 -. - - -
Inspect
&
- 12,000 12,000
60,500
Fire/EMS
- _ _.4D0
_ : ;400-
'.-:400.
Program Description:
52;300: 55,700 22,500
-. 12,900 52SDD
Prevent Train./EMS
Totals
Engineer.
Equip
SCBA
Totals
Total
PERSONAL SERVICES
6110 :SALARIES:&WAGES-REGULAR
I$ - 742,700
:$
95;400 $ - i$
95,400
$ '$
- $
- $
-
$ -838;100:
6112 OVERTIME -=.REGULAR
14;200
-
3,000 -
:3,000
- -
-
-
-
17,200
6129 VOLUNTEERFIREFIGHTERS
458,500.
- -
-
-
--
-.
-
458,500
6142 PERA-COORDINATED
8,500
200 -
200
-
-
-
-
8,700
6143 PERA-POLICE/FIRE
104,500
15,200 -
15,200
-
-
-
-
119,700
6144 FICA
17,900
1,600 -
1,600
-
-
-
-
19,500
6145. ;FIRE RELIEF-ASSOCATION'.
727,000
-
-
-
-
-
-
727;000
6151 HEALTH INSURANCE
117,100
12,800. -
x12,800
-
-
-
129,900
6155 --WORKERS COMPENSATION
:146;100
-
6,000 -
'6,000
-
--
-
-
.152,100
TOTAL PERSONAL SERVICES
2,336,500
-
134,200 -
134,200
-
-
-
-
2,470,700
PARTS '&SUPPLIES
-
6210 .OFFICESUPPLIES
6,000 -
600
-
6215 -REFERENCE MATERIALS
-
3;000:
500 - 5;000
5,500
_
-.
- -
<-
8;500
6220 OPERATING SUPPLIES -GENERAL
1,500
1,000
1,500 2,000
3,500-
-
500
500
6,500
6222 .MEDICAL/RESCUE/SFETY SUPPLIES
-
- -
-
-
- 2,500
-
2,500
_ 2,500
6224 CLOTHING/PERSONAL EQUIPMENT
14;000
1,000
2,000
2,000
-
40,700
500
41,20D
58,200
6226 PUBLIC SAFETY' SUPPLIES
-
--
3,500 _-
3,500
-
- -
-
-
3,500:
6230 .REPAIR/MAINTENANCE-:SUPP-GENL
:9;000
-
1,000: - -
:1,000
.2;000
6;000
4,000-:'
:12;000
17,000'
6231 '.MOBILE EQUIP REPAIR PARTS
- -
-
- - - -
-
40,000.
-
40,000
,' -40,000
6234 FIELD/OTHER EQUIPMENT REPAI R
-
-
- -
-
-
3,300
2;600
5,900
5,900
6235 FUEL, LUBRICANTS, ADDITIVES
-
-
- -
-
38,000
-
-
38,000
38,000
6238 COMMUNICATION SYSTEM. PARTS
2,000
-
- -
-
-
-
-
-
2,000
6240 ;SMALLTOOLS:
-
-
- -
- - :
-
.:2,300
100
2,400
2;400
6244 :CHEMICAL"& CHEMICAL PRODUCT
-
-
- -
-
-
'500
"500
500'
6270 'COMPUTER SOFTWARE
.1,700
-
-
-
-'---
1,700
TOTAL PARTS '&SUPPLIES
$ :29,200 $
.5,600 :$
8,300 $ 7,000 $
15,500
$ 180,000 $
;55,300 $
7,700 $
:143;000
$ 193;300:
SERVICES & OTHER CHARGES
4,500
6318 MEDICAL SERVICES -PHYSICAL EXAM
29,000 - -
6319 'MEDICALSERVICES OTHER..--
7,500 - -
6320. :INSTRUCTORS":
-- 20;000 -
6323 TESTINGSERVICE
- - -
6346 POSTAGE
700 - -
6347 TELEPHONE SERVICE&LINE CHG
1,300 - -
6353 PERSONAL AUTO/PARKING
- - -
6354 CAR WASHES
700 -.
6355 "CELLULAR TELEPHONE SERVICE
7,500 -. - - -
6385 :INSURANCE: - -
40,100:
6425 MOBILE EQUIPMENT. REPAIR LABOR
6427 BLDG OPERATION S/REPAIR-LABOR
6475 MISCELLANEOUS
4,500
6476 CONFERENCES: AND SCHOOLS
3,000
6477 LOCAL MEETING EXPENSES
1;500
6478 TUITION REIMBURSEMENT
-;1,500:
6479 DUES AND SUBSCRIPTIONS
1,200
6515 INTERNALEXPENSES
3,000
6535 OTHER CONTRACTUAL SERVICES
48;500
6538 TOWINGCHARGES
1,400
TOTALSERVICES & OTHER
148,500
CAPITAL OUTLAY
29,000
7,500
10,000 10,000: - 30,DD0
_ .8;100- 17,100 25,200 :25,200
- - - - - - 1,300
300 300 - - - - 3D0
7,500
40,100
14,000 - - 14,000 14,000
2,500 2,500 - - - - 2,500
- 4,500
-. -
1,300_
39,500 41,200-- -
- 900 ':900.
-45,1D0
-
-
-;1,500:
1,500-
- :1,500 ,_
. -_.
-
-1,500'..
200
200 -
-
1,400
- _ _
_ - _ _
_ _
3,0()0
- -
- - -
- 12,000 12,000
60,500
- _ _.4D0
_ : ;400-
'.-:400.
20,000 3,400
52;300: 55,700 22,500
-. 12,900 52SDD
276,700'
6670 OTHEREQUIPMENT 5,500 r 5,500
TOTAL CAPITAL OUTLAY 5,500 5,500
PROGRAMTOTALS $ 2;519,700 $ -25,600 -$ :146,100 $. 59;300 $ :205;400 '$ 302;500 ,$ '55,300 $ 20,600 $ 195,500 $ 2,946,200
_ 7,4%
Non-personneliIncrease: <13'92%
69 August 8, 2016 Worksession
City of Capn 2017 Proposed Budget Operating Budget
Fire (12)
Responsible Manager: Mike Scott, Fire Chief
Acct PERSONAL SERVICES
6110 SALARIES AND WAGES -REGULAR
6112 OVERTIME -REGULAR
6129 VOLUNTEER FIREFIGHTERS COMP
6130 SALARIES AND WAGES -TEMPORARY
6142 PERA-COORDINATED
6143 PERA-POLICE/FIRE
6144 FICA
6145 FIRE RELIEF ASSOCIATION
6151 HEALTH INSURANCE
6152 LIFE INSURANCE
6154 DISABILITY- LONGTERM
6155 WORKERS COMPENSATION
PERSONAL SERVICES
LINE ITEM DETAIL- ENTIRE FIRE DEPARTMENT
Actual
Actual
2014
2015
$ 657,362
$ 789,265
6,630
8,140
334,195
406,054
1,732
7,896
3,386
3,619
91,029
118,794
16,996
19,576
670,696
681,846
83,997
112,849
994
1,183
1,892
2,318
88,600
94,408
1,957,510
2,245,948
PARTS & SUPPLIES
6210 OFFICE SUPPLIES
6215 REFERENCE MATERIALS
6220 OPERATING SUPPLIES -GENERAL
6221 FILM & FILM PROCESSING
6222 MEDICAL/RESCUE/SAFETY SUPPLIES
6224 CLOTHING/PERSONAL EQUIPMENT
6226 PUBLIC SAFETY SUPPLIES
6230 REPAIR/MAINTENANCE SUPPLIES-GENERi
6231 MOBILE EQUIPMENT REPAIR PARTS
6234 FIELD/OTHER EQUIPMENT REPAIR
6235 FUEL, LUBRICANTS, ADDITIVES
6238 COMMUNICATION SYSTEM PARTS
6240 SMALL TOOLS
6244 CHEMICAL & CHEMICAL PRODUCTS
6270 COMPUTER SOFTWARE
PARTS & SUPPLIES
Budget
Budget
2016
2017
$ 793,800
$ 838,100
18,000
17,200
425,300
458,500
6,300
8,700
117,800
119,700
18,700
19,500
705,500
727,000
136,300
129,900
103,900
152,100
2,325,600
2,470,700
6,028
6,163
6,000
6,131
5,149
2,000
4,936
3,470
7,000
2,507
2,772
2,500
66,204
73,137
62,100
1,390
2,145
3,500
14,751
18,517
17,200
42,451
53,213
40,000
7,253
2,732
5,800
42,214
30,355
47,600
1,920
3,005
2,000
149
404
2,400
3,581
259
500
199,514 201,321
70
198,600
6,600
8,500
6,500
2,500
58,200
3,500
17,000
40,000
5,900
38,000
2,000
2,400
500
1,700
193,300
Continued on next page
August 8, 2016 Worksession
Pity of Rap 2017 Proposed Budget Operating Budget
Fire (12)
Responsible Manager: Mike Scott, Fire Chief
LINE ITEM DETAIL- ENTIRE FIRE DEPARTMENT (CONT'D)
SERVICES & OTHER CHARGES
6310 PROFESSIONAL SERVICES GENERAL
6318 MEDICAL SERVICES- PHYSICALEXAM
6319 MEDICAL SERVICES -OTHER
6320 INSTRUCTORS
6323 TESTING SERVICES
6346 POSTAGE
6347 TELEPHONE SERVICE & LINE CHANGE
6353 PERSONAL AUTO/PARKING
6354 CAR WASHES
6355 CELLULAR TELEPHONE SERVICE
6370 GENERAL PRINTING AND BINDING
6385 INSURANCE
6425 MOBILE EQUIPMENT REPAIR- LABOR
6426 SMALL EQUIPMENT REPAIR -LABOR
6427 BUILDING OPERATIONS/REPAIR-LABOR
6475 MISCELLANEOUS
6476 CONFERENCES AND SCHOOLS
6477 LOCAL MEETING EXPENSES
6478 TUITION REIMBURSEMENT
6479 DUES AND SUBSCRIPTIONS
6480 LICENSES, PERMITS, AND TAXES
6515 INTERNAL EXPENSES
6535 OTHER CONTRACTUAL SERVICES
6538 TOWING CHARGES
SERVICES & OTHER CHARGES
CAPITAL OUTLAY
6670 OTHER EQUIPMENT
CAP ITA L 0 UTLAY
TOTAL FIRE
Actual
Actual
Budget
Budget
2014
2015
2016
2017
5,368
2,031
-
-
27,583
30,402
28,300
29,000
13,360
7,550
8,000
7,500
14,873
4,389
13,500
30,000
15,540
13,289
25,700
25,200
767
578
1,000
700
1,476
1,056
1,700
1,300
195
149
300
300
442
707
700
700
7,089
7,669
7,500
7,500
-
658
-
-
40,100
40,100
40,100
40,100
3,727
25,319
3,700
14,000
104
827
-
-
7,000
2,500
2,500
2,500
4,900
6,644
4,500
4,500
18,918
20,153
27,100
45,100
1,893
1,174
2,000
1,500
2,142
1,852
1,500
1,500
1,117
1,588
1,400
1,400
46
96
-
-
2,096
2,857
3,000
3,000
66,067
32,987
40,400
60,500
150
400
400
400
234,953
204,975
213,300
276,700
5,802
14,742
5,500
5,500
5,802
14,742
5,500
5,500
$ 2,397,778 $ 2,666,986 $ 2,743,000 $ 2,946,200
7.4%
Non -personnel increase: 13.9%
71 August 8, 2016 Worksession
40k City of CaPH 2017 Proposed Budget Operating Budget
Public Works—Engineering (21)
Responsible Manager: John Gorder, City Engineer
PURPOSE & DESCRIPTION:
The purpose of the Public Works—Engineering is to:
• Provide or recommend the best -designed and economical
solutions in the most efficient manner for all public
improvements
• Technically guide the Council with regards to all
engineering and public works issues
Expenditures as /a of General Fund
• Follow the Council's directives
• Administer and manage all public improvements, private developments, right-of-way activities, NPDES Phase II
permit and all other engineering and public works issues
• Provide customers with accurate and clearly understandable information as it relates to engineering and public
works
The Public Works—Engineering is responsible for the following functions:
• Respond to all inquiries and requests of the City Council, various City departments and residents by providing
municipal engineering and utility information/assistance
• Address demands on the transportation system & traffic management impacting the City
• Provide topographical, construction and as -built surveying, preparation of feasibility studies, reports and staff
support at Council meetings for public improvements
• Design/draft construction plans, write/administer specifications, hold informational meetings and coordinate
construction/inspection services for public improvements
• Provide quality control for the City's infrastructure and erosion/sediment control (SWPPP)
• Update Capital Improvement Program & Comprehensive Plans for City's infrastructure
• Coordinate/present Public Hearings/Final Assessment Hearings for City improvements
PERFORMANCE INDICATORS
Description
City Survey -About right amount of trails &sidewalks
City Survey-Good/excel lent storm drainage
Utility permits issued
Miles of streets overlayed
Properties assessed for public improvement
Miles of water main installed
Miles of sanitary sewer installed
Miles of storm sewer installed
Reviews of residential building permitsite plans
2014
2015
2016
2017
Actual
Actual
Estimate
Target
70%
NA
80%
80%
90%
NA
90%
90%
200
321
250
250
16.1
10.2
12.5
5.6
1,400
671
1,400
430
1.0
1.2
1.0
1.0
1.0
1.4
1.0
1.0
1.0
1.0
1.0
1.0
150
39
175
100
72 August 8, 2016 Worksession
4�Q� Iil 2017 Proposed Budget Operating Budget
City
Public Works --Engineering (21)
Responsible Manager: John Gorder, City Engineer
HIGHLIGHTS & CHANGES
Overview: The proposed 2017 Engineering
budget reflects an increase of $45,600 or 3.5%
from the 2016 budget. The overall increase is
primarily due to consultant work needed for the
Comprehensive Plan update and additional GIS
consulting services to meet goals of City program.
Highlight/Change 1: An increase to the amount of
Consultant Services is proposed for Compre-
hensive Guide Plan Updates. The continued use of
engineering consultant services to complete State
of MN required updates to Public Works' portions of City's Comprehensive Plan in the area of transportation.
Other Public Works divisions' budgets will account for Plan updates in the areas of storm water management,
sanitary sewer, water supply and water quality/wetlands management.
Financial Impact: $49,800 increase
Service Level Impact: Timely and efficient update of the City's Comprehensive Plan, as required by State
statute.
Highlight 2: Consulting services continue to be used to help transform the existing GIS data into an asset
management tool in accordance with a long time department goal. The consultant effort needed to work with
the GIS data will decrease in 2017 and will be a combination of standard software and specialized programming
to fit the City's needs for an asset management tool. The development of the programming will be under the
supervision of the GIS Coordinator.
Financial Impact: $7,700 decreaase
Service Level Impact: Enhance department efficiencies with the continued development of an asset
management system for $1 billion of public infrastructure.
73 August 8, 2016 Worksession
41� City of EaPH 2017 Proposed Budget Operating Budget
Public Works— Engineering (21)
Responsible Manager: John Gorder, City Engineer
EXPENDITURE SUMMARY
2017 WORK PLAN
Activity
Routine
1 Manage and administer public improvements; implement Capital Improvement Plan
2 Manage and inspect private developments
3 Provide general engineering customer service
4 Managethe Storm Water Pollution Prevention Program (SWPPP)
5 Monitor and manage the budget
6 Collectdata and prepare the annual report
7 Maintain and upgrade the GIS service delivery program
8 Provide general administration/supervision to the Engineering Division
9 Manage the Municipal State Aid Streetfunding program
10 Evaluate and provide local traffic management
11 Evaluate and initiate transportation planning
12 Review and implement comprehensive infrastructure plans
74 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Expenditure
2014
2015
2016
2017
Personal Services
$ 1,148,831
$ 1,162,359
$ 1,184,700
$
1,191,100
Parts and Supplies
12,071
12,590
14,700
10,100
Services and Other Charges
58,372
45,898
91,400
135,300
Capital Outlay
6,990
5,240
6,900
6,800
Total
$ 1,226,264
$ 1,226,087
$ 1,297,700
$
1,343,300
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Public Works Director
0.6
0.6
0.6
0.6
1,248
City Engineer
1
1
1
1
2,080
Assistant City Engineer
1
1
1
1
2,080
Transportation Operations Engineer
0.4
0.4
0.4
0.4
832
Project Coordinators
2
2
2
2
4,160
Engineering Technician
3
3
3
3
6,240
Engi neeri ng Aide
1
1
1
1
2,080
Clerical Technician
1
1
1
1
2,080
Total
10.0
10.0
10.0
10.0
20,800
2017 WORK PLAN
Activity
Routine
1 Manage and administer public improvements; implement Capital Improvement Plan
2 Manage and inspect private developments
3 Provide general engineering customer service
4 Managethe Storm Water Pollution Prevention Program (SWPPP)
5 Monitor and manage the budget
6 Collectdata and prepare the annual report
7 Maintain and upgrade the GIS service delivery program
8 Provide general administration/supervision to the Engineering Division
9 Manage the Municipal State Aid Streetfunding program
10 Evaluate and provide local traffic management
11 Evaluate and initiate transportation planning
12 Review and implement comprehensive infrastructure plans
74 August 8, 2016 Worksession
City of Ear2017 Proposed Budget Operating Budget
Public Works -Engineering (21)
Responsible Manager: John Gorder, City Engineer
LINE ITEM DETAIL
Non -personnel increase: 34.7%
75 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Acct
PERSONAL SERVICES
2014
2015
2016
2017
6110
SALARIES AND WAGES -REGULAR
$ 863,189
$ 869,355
$ 876,700
$ 891,600
6112
OVERTIME -REGULAR
15,924
18,462
17,000
17,000
6130
SALARIES AND WAGES -TEMPORARY
15,139
16,070
19,800
19,800
6131
OVERTIME -TEMPORARY
229
45
200
200
6142
PERA-COORDINATED
62,754
66,535
67,000
68,100
6144
FICA
61,965
63,596
69,200
70,600
6151
HEALTH INSURANCE
121,724
119,696
128,900
117,800
6152
LIFE INSURANCE
1,320
1,254
-
-
6154
DISABILITY - LONGTERM
2,578
2,460
-
-
6155
WORKERS COMPENSATION
4,009
4,886
5,900
6,000
PERSONAL SERVICES
1,148,831
1,162,359
1,184,700
1,191,100
PARTS & SUPPLIES
6210
OFFICE SUPPLIES
26
-
-
-
6220
OPERATING SUPPLIES -GENERAL
1,951
1,451
2,100
1,600
6224
CLOTH[ NG/PER50NALEQUIPMENT
128
80
500
500
6231
MOBILE EQUIP REPAIR PARTS
2,099
5,906
2,000
2,000
6232
SMALL EQUIPMENT REPAIR PARTS
72
-
500
500
6235
FUEL, LUBRICANTS, ADDITIVES
7,520
5,153
8,400
5,500
6270
COMPUTER SOFTWARE
275
-
1,200
-
PARTS & SUPPLIES
12,071
12,590
14,700
10,100
SERVICES & OTHER CHARGES
6310
PROFESSIONAL SERVICES -GENERAL
23,794
10,729
56,600
98,700
6311
LEGAL
-
667
-
-
6320
INSTRUCTORS
1,042
-
-
-
6346
POSTAGE
1,484
1,139
2,000
2,000
6353
PERSONAL AUTO/PARKING
4,234
4,105
4,900
4,900
6354
CAR WASHES
-
11
200
200
6355
CELLULAR TELEPHONE SERVICE
4,819
5,067
5,400
6,300
6370
GENERAL PRINTING AND BINDING
67
137
100
100
6385
INSURANCE
8,400
8,400
8,400
8,400
6425
MOBILE EQUIPMENT REPAIR LABOR
1,774
2,956
300
300
6426
SMALL EQUI PMENT REPAIR -LABOR
-
-
3d0
200
6476
CONFERENCES AND SCHOOLS
7,322
8,389
9,800
11,100
6477
LOCAL MEETING EXPENSES
239
115
500
500
6478
TUITION AND BOOK REIMBURSEMENT
726
1,602
-
-
6479
DUES AND SUBSCRIPTIONS
2,692
2,135
1,800
1,900
6480
LICENSES, PERMITS AND TAXES
1,138
36
800
400
6481
RECORDING FEES
264
46
300
300
6487
VISA/MC BANK CHARGES
377
364
-
-
SERVICES & OTHER CHARGES
58,372
45,898
91,400
135,300
CAPITAL OUTLAY
6660
OFFICE FURNISHINGS/EQUIPMENT
6,990
5,240
6,900
6,800
CAPITALOUTLAY
6,990
5,240
6,900
6,800
TOTAL PUBLIC WORKS - ENGINEERING
$ 1,226,264
$ 1,226,087
$ 1,297,700
$ 1,343,300
3.5
Non -personnel increase: 34.7%
75 August 8, 2016 Worksession
City EapIi 2017 Proposed Budget
Operating Budget
of
2017
Public Works—Streets & Highways (22)
Actual
Responsible Manager: Tim Plath, Transportation Operations Engineer
Target
240
- o. .
PURPOSE & DESCRIPTION
i
Expenditures as °% of General Fund
The purpose of the Public Works—Streets & Highways Department is '
-
to:
500
• Provide resources and technical application of structural €
t
maintenance procedures for public roadways,
Streets &
Highways
transportation trail ways and related infrastructure keeping
$2,058
them in the best possible and safest condition economic
$2,500
constraints allow
83
• Provide resources for operational maintenance procedures including snow and ice control, sweeping, traffic
control, street -lights and boulevard maintenance in order to provide
safe conditions for citizens and the traveling
public as economic constraints allow
85%
The Public Works—Streets & Highways Department is responsible for the following functions:
• Structural maintenance of infrastructure located in local public rights of way including the repair and preservation
of roadways, sidewalks, trails, street lighting, signage and street drainage systems
• Provide operational maintenance including snow and ice control, street lights, cross departmental services
delivery, traffic control, and the cleaning of streets and surface drainage grates
• Provide boulevard and roadside maintenance including litter/trash removal, boulevard tree trimming, and repair of
related boulevard amenities
PERFORMANCE INDICATORS
Description
Miles of streets maintained
Employee days spent ma i nta i ni ng roa ds/tra i I s
Employee days s pent sweep! ng
Snow remova I cost per mi I e, a nnua I
Avg pavement condition rating (0 -poor, 100 -excellent)
Street repa i r/ma ! ntena nce rati ng excel I ent or good (res! dent s urvey)
Snowpl owl ng rati ng excel l ent or good (res! dent survey)
W i nter tra i I/s i dewa I k ma i ntena nce excel I ent or good (res i dent
survey)
76
2014
2015
2016
2017
Actual
Actual
Estimate
Target
240
243
243
244
479
475
500
500
301
488
400
400
$2,472
$2,058
$2,500
$2,500
84
83
80
78
79%
N/A
85%
85%
71%
N/A
85%
85%
70%
N/A
80%
80%
August 8, 2016 Worksession
City of Eapn 2017 Proposed Budget Operating Budget
Public Works—Streets & Highways (22)
Responsible Manager: Tim Plath, Transportation Operations Engineer
HIGHLIGHTS & CHANGES
Overview: The proposed Transportation Operations
(Streets & Highways) budget indicates a decrease of
$16,800, or 0.8%. The primary drivers for the changes
in non -personnel expenses are annual fluctuations in
service demands, decreases in consumption and cost,
and surplus ice control material from previous years.
Highlight/Change 1: The proposed budget includes an
increase of the existing Engineering Technician position
from 30 hours to 40 hours to assist with transportation
operations and traffic engineering responsibilities.
Financial Impact: Increase of $17,000
Service Level Impact: Improved efficiency/productivity for the Transportation Operations Division via the increased use of
GIS and development of GIS -based applications.
Highlight/Change 2: The combination of decreased consumption and reduced unit prices results in lowered estimated fuel
costs for 2017.
Financial Impact: Net decrease of $22,000 (Account 6235)
Service Level Impact: None
Highlight/Change 3: The surplus ice control materials from previous years and below average snowfall during the 2015-
2016 winter season allows for a one-time reduction in the quantity of salt that will be purchased in 2017.
Financial Impact: Decrease of $96,000 (Account 6256)
Service Level Impact: None.
Highlight/Change 4: Fluctuation in service demands from year-to-year cause increases/decreases in certain materials and
costs.
Financial Impact: Increase of $38,900 (Account 6566)
Service Level Impact: None.
Actual
2015
$ 1,188,251
364,482
165,831
570
$ 1,719,134
EXPENDITURE SUMMARY
Budget
2016
$ 1,317,400
485,600
196,500
3,500
$ 2,003,000
Budget
2017
$ 1,387,700
369,300
228,100
1,100
$ 1,986,200
77 August 8, 2016 Worksession
Actual
Expenditure
2014
Personal Services
$ 1,096,568
Parts and Supplies
451,971
Services and Other Charges
194,819
Capital Outlay
1,273
Total
$ 1,744,631
Actual
2015
$ 1,188,251
364,482
165,831
570
$ 1,719,134
EXPENDITURE SUMMARY
Budget
2016
$ 1,317,400
485,600
196,500
3,500
$ 2,003,000
Budget
2017
$ 1,387,700
369,300
228,100
1,100
$ 1,986,200
77 August 8, 2016 Worksession
City of EaI��II 2017 Proposed Budget Operating Budget
Public Works—Streets & Highways (22)
Responsible Manager: Tim Plath, Transportation Operations Engineer
POSITION INVENTORY
Personnel
Operations and Transportation Engineer
Streets Supervisor
Technician/Inspector
Maintenance Workers
Streets Engineering Tech.
Total
2017 WORK PLAN
2014
2015
2016
0.6
0.6
0.6
1
1
1
1
1
2
10
10
10
0
0
0.75
12.6
12.6
14.35
2017
Hours
0.6
1,248
1
2,080
1
2,080
10
20,800
1.00
2,080
13.60
28,288
Activity
Routine
1 Bituminous surface maintenance
2 Snow and ice control
3 Signs/traffic control
4 Sweeping
5 Buildings, facilities
6 Curb and gutter work
7 Crackseal
8 Boulevard/tree & storm system maintenance
9 Customer service response
10 Miscellaneous(gen. admin, sidewalk, trail maintenance, cross dept., assist.,voting,training)
11 Evaluateand initiate transportation planning
12 Review and implement comprehensive infrastructure plans
78 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Public Works -Streets & Highways (22)
Responsible Manager: Tim Plath, Transportation Operations Engineer
79 August 8, 2016 Worksession
LINE ITEM DETAIL
Actual
Actual
Budget
Budget
Acct
PERSONAL SERVICES
2014
2015
2016
2017
6110
SALARIES AND WAGES -REGULAR
$ 728,095
$ 819,200
$ 884,800
$ 953,800
6112
OVERTIME -REGULAR
45,001
23,667
35,400
36,400
6130
SALARIES AND WAGES -TEMPORARY
33,031
23,718
31,500
33,800
6131
OVERT] M E -TEMPORARY
2,193
54
-
-
6142
PERA-COORDINATED
56,052
63,022
69,000
74,300
6144
FICA
58,401
61,104
72,800
78,300
6151
HEALTH INSURANCE
129,640
145,577
164,200
146,000
6152
LIFE INSURANCE
1,490
1,498
-
-
6154
DISABILITY - LONG TERM
2,818
2,870
-
-
6155
WORKERS COMPENSATION
39,847
47,541
59,700
65,100
PERSONAL SERVICES
1,096,568
1,188,251
1,317,400
1,387,700
PARTS & SUPPLIES
6210
OFFICE SUPPLIES
-
67
-
100
6215
REFERENCE MATERIALS
-
23
100
-
6220
OPERATING SUPPLIES -GENERAL
6,898
3,569
6,600
6,600
6222
MEDICAL/RESCUE/SAFETY SUPPLIES
2,106
5,198
3,500
3,700
6224
CLOTHING/PERSONAL EQUIPMENT
5,035
4,859
5,100
5,000
6230
REPAIR/MAI NTE NANCE SUPPLIES GENERAL
346
20
-
-
6231
MOBILE EQUIP REPAIR PARTS
86,541
85,927
85,100
85,500
6235
FUEL, LUBRICANTS, ADDITIVES
95,676
57,510
112,000
90,000
6243
HEATING OIL/PROPANE/OTHER FUEL
1,068
584
700
700
6255
STREET REPAIR SUPPLIES
42,324
46,337
45,500
46,700
6256
SNOW REMOVAL/ICE CONTROL SUPPL
191,930
150,217
207,000
111,000
6257
SIGNS & STRIPING MATERIAL
20,047
10,171
20,000
20,000
PARTS & SUPPLIES
451,971
364,482
485,600
369,300
SERVICES & OTHER CHARGES
6346
POSTAGE
259
-
300
300
6354
CAR WASHES
-
-
100
100
6355
CELLULAR TELEPHONE SERVICE
3,613
3,458
4,200
4,200
6370
GENERAL PRINTING & BINDING
1,030
782
600
800
6385
INSURANCE
26,100
26,100
26,100
26,100
6405
ELECTRICITY
127
132
200
200
6425
MOBILE EQUIPMENT REPAIR LABOR
18,359
13,266
8,500
10,300
6429
STREET REPAI R -LABOR
7,638
20,610
32,000
36,000
6457
MACHINERY AND EQUIPMENT RENTAL
6,779
3,045
11,300
6,800
6476
CONFERENCES AND SCHOOLS
3,945
5,568
5,300
6,400
6477
LOCAL MEETING EXPENSES
13
3
-
-
6478
TUITION REIMBURSEMENT
-
-
2,100
3,700
6479
DUES AND SUBSCRIPTIONS
23
73
400
600
6480
LICENSES, PERMITS AND TAXES
592
146
-
-
6535
OTHER CONTRACTUAL SERVICES
33,887
18,719
14,800
14,400
6564
SNOW & ICE REMOVAL
48,790
37,394
48,800
37,500
6566
STRIPING
40,765
36,535
41,800
80,700
6569
MAINTENANCE CONTRACTS
2,899
SERVICES & OTHER CHARGES
194,819
165,831
196,500
228,100
CAPITAL OUTLAY
6670
OTHER EQUIPMENT
1,273
570
3,500
1,100
6680
MOBILEEQUIPMENT
CAPITAL OUTLAY
1,273
570
3,500
1,100
TOTAL STREETS & HIGHWAYS
$ 1,744,631
$ 1,719,134
$ 2,003,000
$ 1,986,200
-0.8
Non -personnel
increase:
-12.7%
79 August 8, 2016 Worksession
4111� City of Eap 2017 Proposed Budget Operating Budget
Public Works — Central Services Maintenance (24)
Responsible Manager: Tim Plath, Transportation Operations Engineer
Amy Grannes, Administrative Supervisor
PURPOSE & DESCRIPTION
The purpose of the Public Works — Central Services/Equipment
Maintenance Division is to:
• Provide administrative, clerical, and customer service
support for all departments located at the Maintenance
Facility. This includes Streets, Equipment Maintenance,
Water, Sewer, Parks, Forestry and Water Quality
Departments
• Provides maintenance and repair for all City vehicles and equipment across all departments, including police and
fi re
Expenditures as % of General Fund
The Public Works — Central Services/Equipment Maintenance Division is responsible for the following functions:
• Central services process all customer service requests for any maintenance services provided by the City
• Central Services manages and operates software programs to support maintenance service delivery
• Equipment Maintenance crews maintain equipment for safe and efficient operation
• Equipment maintenance staff performs vehicle safely inspections
PERFORMANCE INDICATORS
Description
Customer Service requests responded to
Units (cars/trucks/heavy equipment) serviced per mechanic
Scheduled (vs. unscheduled) maintenance as %of total
Average Unit Downtime (industry standard is 5%)
Comebacks (return for repeat work) (industry standard is 3%)
2014
2015
2016
2017
Actual
Actual
Estimate
Target
1,488
1,344
1,300
1,400
108
110
108
110
62%
38%
65%
50%
1.0%
3.2%
1.0%
2.0%
1.0%
1.0%
1.0%
1.0%
80 August 8, 2016 Worksession
City of Rap 2017 Proposed Budget Operating Budget
Public Works — Central Services Maintenance (24)
Responsible Manager: Tim Plath, Transportation, Operations Engineer; Amy Grannes, Administrative Supervisor
HIGHLIGHTS & CHANGES
Overview: The Central Services Maintenance proposed
budget increases $74,100 or 12.1% from the 2016
budget. Personnel restructuring accounts for the
majority of the increase.
Highlight/Change 1: The Central Services division was
moved from the Parks &Recreation department to the
Public Work department as a reorganizational effort that began in 2015. The budget changes made for 2017 reflect this
reorganization. The 0.30 FTE Parks Superintendent Position was removed from the Central Services budget and divided
amongst the Forestry and Park Maintenance budgets. In its place, the 0.1 FTE Transportation and Operations Engineer
position was added to the Central Services budget.
Financial Impact: No overall impact to the General Fund; $ 24,600 decrease in personnel in Central Services Maintenance.
Service Level Impact: None
Highlight/Change 2: 0.50 FTE Administrative Supervisor position was moved to the Central Services division. Since 2010,
this position was 50% Parks & Recreation department and 50% Central Services division.
Financial Impact: No overall impact to the General Fund; $ 56,400 increase in personnel in Central Services Maintenance.
Service Level Impact: Increased hours at the Central Maintenance Facility will improve efficiency and support for all staff
located at this facility.
Highlight/Change 3: Wage increases for the 2 Equipment Maintenance workers (mechanics) based on the comp analysis
agreement.
Financial Impact: $ 14,000 increase
Service Level Impact: None
Actual
Expenditure 2014
Personal Services $ 531,274
Parts and Supplies 22,733
Services and Other Charges 46,756
Capital Outlay 5,383
Total $ 606,146
81
EXPENDITURE SUMMARY
Actual
Budget
Budget
2015
2016
2017
$ 422,574
$ 515,800
$ 590,900
28,815
31,500
31,700
31,360
56,400
55,700
2,092
10,700
10,200
$ 484,841
$ 614,400
$ 688,500
August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Public Works — Central Services Maintenance (24)
Responsible Manager: Tim Plath, Transportation Operations Engineer
Amy Grannes, Administrative Supervisor
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Shop Supervisor/Chief Mechanic
1
1
1
1
2,080
Parks Superintendent
0.3
0.3
0.3
0
0
Transportation Operations Engineer
0
0
0
0.35
728
Operations Support Specialist (50% Maintenance)
0.5
0.5
0.5
0.5
1,040
Equipment Maintenance Workers
2
2
2
2
4,160
Administrative Supervisor
1
0.5
0.5
1
2,080
Clerical Technician IV
1
0.5
0.75
0.75
1,560
PT GIS/Office Support
0.5
0.5
0.5
0.5
1,040
Total
6.3
5.3
5.55
6.10
12,688
2017 WORK PLAN
Activity
Routine
1 General administration
2 Clerical (Streets, Central Servs., Parks, Water Resources, Forestry, Watershed Mgmt.Org.)
3 Equipment maintenance (Streets, Parks, Utilities, Emergency Services, Eng., Comm. Dev.)
4 Snow plowing (assist Street Maint.)
5 Buildings, facilities maintenance
82 August 8, 2016 Worksession
11ok" City of E8la1 2017 Proposed Budget Operating Budget
Public Works - Central Services Maintenance (24)
Responsible Manager: Tim Plath, Transportation, Operations
Engineer; Amy Grannes, Administrative Supervisor
LINE ITEM DETAIL
83 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Acct PERSONAL SERVICES
2014
2015
2016
2017
6110 SALARIES AND WAGES -REGULAR
$ 388,864
$ 308,632
$ 359,500
$ 414,500
6112 OVERTIME -REGULAR
8,526
4,973
7,000
7,000
6130 SALARIES AND WAGES -TEMPORARY
-
-
-
14,000
6142 PERA-COORDINATED
28,348
22,541
27,500
31,600
6144 FICA
27,626
21,402
28,000
33,300
6151 HEALTH INSURANCE
61,593
50,329
77,000
71,500
6152 LIFE INSURANCE
645
482
-
-
6154 DISABILITY- LONGTERM
1,613
1,109
-
-
6155 WORKERS COMPENSATION
14,059
13,106
16,800
19,000
PERSONAL SERVICES
531,274
422,574
515,800
590,900
PARTS & SUPPLIES
6210 OFFICE SUPPLIES
5,967
5,570
5,600
5,600
6220 OPERATING SUPPLIES -GENERAL
12
-
300
300
6222 MEDICAL/RESCUE/SAFETY SUPPLI ES
1,139
890
1,100
1,100
6223 BUI LDING/CLEANI NG SUPPLI ES
-
1,058
-
-
6224 CLOTHING/PERSONAL EQUIPMENT
1,298
1,293
1,400
1,400
6231 MOBILE EQUIP REPAIR PARTS
800
1,846
1,300
1,500
6234 FIELD/OTHEREQUIPMENTREPAIR
3,215
2,183
3,800
3,800
6235 FUEL, LUBRICANTS, ADDITIVES
1,005
1,795
1,900
1,900
6240 SMALL TO0 LS
2,639
4,193
5,000
5,000
6241 SHOP MATERIALS
5,120
7,383
7,100
7,100
6270 COMPUTER SOFTWARE
1,538
2,604
4,000
4,000
PARTS & SUPPLIES
22,733
28,815
31,500
31,700
SERVICES & OTHER CHARGES
6346 POSTAGE
56
5
-
-
6347 TELEPHONE SERVICE & LINE CHG
2,470
1,716
2,500
2,500
6385 INSURANCE
15,400
15,400
15,400
15,400
6425 MOBILE EQUI PMENT REPAI R LABOR
1,192
-
500
500
6428 FIELD/OTHER EQUIP REPAIR -LABOR
503
503
2,700
2,700
6476 CONFERENCES AND SCHOOLS
928
1,661
4,900
4,300
6477 LOCAL MEETING EXPENSES
63
-
200
200
6478 TUITION REIMBURSEMENT
2,693
-
-
6479 DUES AND SUBSCRIPTIONS
-
-
200
100
6480 LICENSES, PERMITS AND TAXES
50
50
200
200
6539 WASTE REMOVAL/SANITATION SERV
20,538
11,650
28,500
28,500
6569 MAINTENANCE CONTRACTS
2,863
375
1,300
1,300
SERVICES & OTHER CHARGES
46,756
31,360
56,400
55,700
CAPITAL OUTLAY
6660 OFFICE FURNISHINGS/EQUIPMENT
2,233
2,092
3,200
2,700
6670 OTHER EQUIPMENT
3,150
-
7,500
7,500
CAPITALOUTLAY
5,383
2,092
10,700
10,200
TOTAL CENTRAL SERVICES
$ 606,146
$ 484,841
$ 614,400
$ 688,500
12.1
Non -personnel
increase:
-1.0%
83 August 8, 2016 Worksession
41� City of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation—Recreation/Administration Division (30)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
PURPOSE & DESCRIPTION
The purpose of the Recreation/Administration Division of the Parks
and Recreation Department is to:
• Develop community through provision of recreation
programs, facilities and events
• Provide support and oversight to partner organizations
providing leisure activities
• Provide opportunities for leisure and social skill
development
Expenditures as % of General Fund
• Provide meeting spaces and facilities for community
groups and private functions
• Schedule and allocate use of community facilities to provide equal benefits to all residents
The Recreation/Administration Division is responsible for the following functions:
• Provide recreation programs and services to all Eagan residents
• Provide clerical support for program registrations, facility reservations, memberships & general inquiries
• Provide staff support to the Advisory Parks Commission
• Facilitate planning for future park, recreation, and facility development
PERFORMANCE INDICATORS
Description
Hours of Subsidized programs
Participants in Subsidized programs
Hours of fee based programs
Participants in fee based programs
Based on City survey, %who rate City -sponsored recreation
programs as good or excellent
Based on City survey, %of participants who report being
satisfied with their experience in recreation programs
2014
2015
2016
2017
Actual
Actual
Estimate
Target
5,148
5,151
5,600
5,500
91,146
93,364
85,000
92,000
9,540
9,679
10,000
10,000
13,419
15,759
16,000
16,000
95%
95%
95%
100%
99%
99%
99%
100%
84 August 8, 2016 Worksession
Ilk City of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation—Recreation/Administration Division (30)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
HIGHLIGHTS & CHANGES
Overview: The Recreation/Administration Division
budget is proposed to decrease $3,900 or 0.2%.
Highlight/Change 1: The proposed Parks and
Recreation budget includes funding for Streets Alive
and the Food Truck Festival. The two larger
community wide events were traditionally rotated
year by year. 2017 would be the first year where
both events would occur during the same year.
Financial Impact: $ 14,200
Service Level Impact: Through multiple feedback mechanisms, including Eagan Forward, large community building events
are supported and desired within the City of Eagan. Both events will enhance some of the Eagan Forward initiatives of
more affordable, community building, community wide events.
Highlight/Change 2: League registrations for adult sports have declined in recent years. The 2017 budget is programmed
to reflect the decline based on actual revenue from 2015 and 2016 registrations. Adult sports such as basketball, softball
and volleyball have mostly contributed to the decline.
Financial Impact: 1% decrease in revenue over the 2016 budget from $199,800 to $192,700 and corresponding decrease
in overall expenditures.
Service Level Impact: None.
Highlight/Change 3: Modifications to Preschool programming will increase the overall revenue and expenses and make for
better revenue recovery and more comparable/equitable pricing. In addition, there are staffing increases due to increased
hours of programming.
Financial Impact: $31,600 in Revenue and $22,900 in expenses compared to overall totals in 2016.
Service Level Impact: Based on community feedback, the change to a school year model and summer session, will improve
service to our customers, and become more competitive with other providers.
Highlight/Change 4: Staff restructuring results in a reduction of .5 FTE in the Recreation/Administration Division. The
division has 11.7 FTE programmed for 2017 compared to 13.2 FTE employees budgeted in 2015.
Financial Impact: Decrease of $29,800 in expenses compared to 2016.
Service Level Impact: The implementation of a new Parks and Recreation registration and management software has
resulted in service and staffing challenges for staff to meet the community's needs for high customer service at times.
85 August 8, 2016 Worksession
4k City of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation—Recreation/Administration Division (30)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
EXPENDITURE SUMMARY
POSITION INVENTORY
Personnel
Actual
Actual
Budget
Budget
Expenditure
2014
2015
2016
2017
Personal Services
$ 1,526,037
$ 1,568,153
$ 1,667,800
$ 1,638,000
Parts and Supplies
93,356
93,108
117,700
120,800
Services and Other Charges
375,541
370,153
411,600
431,300
Capital Outlay
4,274
5,446
5,200
7,100
Merchandisefor Resale
5,197
3,028
1,100
2,300
Total
$ 2,004,405
$ 2,039,888
$ 2,203,400
$ 2,199,500
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Director of Parks and Recreation
1
1
1
1
2,080
Superintendent of Operations
1
0
0
0
0
Recreation Facility Manager
1
0
0
0
0
Assistant Parks and Recreation Director
0
1
1
1
2,080
AdmInistrativeAnalyst
0
1
0
0
0
Recreation. Program Manager
1
1
1
1
2,080
Recreation Program Supervisor
3.6
3.8
3.8
3.8
7,904
Sports Program Assi stant
1
1
1
1
2,080
Clerical Technicians
3.4
3.9
3.9
3.4
7,072
Recreation Technician
0
0
0
05
1
Office Supervisor
1
0.5
0
0
0
Administrative Supervis or
0
0
0:5
0
0
Total
13
13
12.2
11,7
23,297
2017 WORK PLAN
Activity
Routine
1 Provide department administration - Parks, Recreation & Revenue Facilities
2 Providing recreation programs and services
3 Oversee development and construction projects
4 Prepare information for City Council
5 Provide supportto Advisory Parks Commission
6 Provide program registration, facility reservations, and answer public inquiries
7 Provide support for special events and community partner groups.
8 Respond to concerns and suggestions from residents
9 Accountfor collection of revenues from all department facilities and programs
86 August 8, 2016 Worksession
40, City of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation-Recreation/Administration Division (30)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
LINE ITEM DETAIL
Cont'd on next page
87 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Acct
PERSONAL SERVICES
2014
2015
2016
2017
6110
SALARIES AND WAGES -REGULAR
$ 903,731
$ 927,595
$ 924,200
$ 894,300
6112
OVERTIME -REGULAR
518
509
-
-
6130
SALARIES AND WAGES -TEMPORARY
301,653
301,534
390,700
417,600
6131
OVERTIME -TEMPORARY
215
184
-
-
6142
PERA-COORDINATED
78,663
83,589
84,900
83,800
6144
FICA
87,417
90,459
99,100
99,800
6151
HEALTH INSURANCE
134,692
143,470
148,700
121,600
6152
LIFE INSURANCE
1,597
1,467
-
-
6154
DISABILITY - LONGTERM
2,837
2,611
-
-
6155
WORKERS COMPENSATION
14,714
16,735
20,200
20,900
PERSONAL SERVICES
1,526,037
1,568,153
1,667,800
1,638,000
PARTS & SUPPLIES
6210
OFFICE SUPPLIES
3,211
4,371
3,400
3,400
6211
OFFICE PRINTED MATERIAL/FORMS
-
-
200
200
6212
OFFICE SMALL EQUIPMENT
44
-
500
500
6220
OPERATING SUPPLIES -GENERAL
5,763
5,570
8,100
15,100
6222
MEDICAL/RESCUE/SAFETY SUPPLIES
348
-
500
500
6224
CLOTHING/PERSONAL EQUIPMENT
1,211
1,723
2,200
2,200
6226
PUBLIC SAFETYSUPPLIES
-
78
-
-
6227
RECREATION EQUIPMENT/SUPPLIES
82,779
81,024
100,900
97,000
6270
COMPUTER SOFTWARE
-
342
1,900
1,900
PARTS & SUPPLIES
93,356
93,108
117,700
120,800
SERVICES & OTHER CHARGES
6310
PROFESSIONAL SERVICES -GENERAL
(54)
-
-
-
6320
INSTRUCTORS
86,597
83,169
100,000
123,400
6326
ATHLETIC TEAM SANCTION FEES
5,647
5,253
6,100
4,800
6327
SPORTING EVENTOFFICIALS
72,379
68,730
78,500
75,500
6328
SPECIAL EVENTS/ADMISSION FEES
3,106
3,058
3,500
2,300
6329
TOURNAMENT FEES
3,520
1,160
3,600
2,100
6331
PROGRAM SCHOLARSHIPS
5,224
7,391
6,500
6,500
6346
POSTAGE
9,264
6,719
11,000
11,000
6353
PERSONAL AUTO/PARKING
6,130
5,936
7,000
4,500
6355
CELLULAR TELEPHONE SERVICE
6,701
7,992
9,200
10,500
6357
ADVERTISING/PUBLICATION
11,010
16,906
16,600
16,900
Cont'd on next page
87 August 8, 2016 Worksession
City 0f Eapn 2017 Proposed Budget Operating Budget
Parks & Recreation-Recreation/Administration Division (30)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
LINE ITEM DETAIL (CONT'D)
Non -personnel increase: 4.8%
88 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
SERVICES & OTHER CHARGES CONT'D
2014
2015
2016
2017
6370
GENERAL PRINTING AND BINDING
47
-
600
600
6385
INSURANCE
8,900
8,900
8,900
8,900
6456
BUILDING RENTAL
1,228
1,189
1,000
5,700
6457
MACHINERYAND EQUIPMENT
1,411
1,435
2,900
2,900
6475
MISCELLANEOUS
34,444
36,108
44,100
38,100
6476
CONFERENCES AND SCHOOLS
7,114
6,947
11,300
11,300
6477
LOCAL MEETING EXPENSES
2,092
3,177
7,600
11,100
6478
TUITION REIMBURSEMENT
-
-
4,100
4,100
6479
DUES AND SUBSCRI PTIONS
2,270
2,348
3,000
2,700
6480
LICENSES, PERMITS AND TAXES
422
422
1,500
1,300
6487
VISA/MC BANK CHARGES
18,456
19,328
18,000
18,000
6515
BUI LDI NG RENTAL -I NTERNAL EXPENSES
62,990
61,934
50,000
50,000
6535
OTHER CONTRACTUAL SERVICES
18,562
15,576
4,800
6,500
6550
TRANSPORTATION SERVICES
8,081
6,475
11,800
12;600
SERVICES & OTHER CHARGES
375,541
370,153
411,600
431,300
CAPITAL OUTLAY
6660
OFFICE FURNISHINGS/EQUIPMENT
4,274
5,446
5,200
7,100
CAPITALOUTLAY
4,274
5,446
5,200
7,100
MERCHANDISE FOR RESALE
6855
MERCHANDISE FOR RESALE
5,197
3,028
1,100
2,300
MERCHANDISE FOR RESALE
5,197
3,028
1,100
2,300
TOTAL PARKS & RECREATION - RECREATION
$ 2,004,405
$ 2,039,888
$ 2,203,400
$ 2,199,500
-0.2%
Non -personnel increase: 4.8%
88 August 8, 2016 Worksession
lk�' City 01' Eap 2017 Proposed Budget Operating Budget
Parks & Recreation—Parks Division (31)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
PURPOSE & DESCRIPTION
The purpose of the Parks Division of the Parks & Recreation
Department is to:
• Provide safe opportunities for residents to gather as a
community
• Support league, tournament and public play.
• Ensure the availability of clean, safe, quality facilities,
play features and amenities
• Facilitate reservations, community-based special
Expenditures as % of General Fund
events and recreational initiatives
• Coordinate the development of new park features and amenities per the budget and CIP
• Cooperate and coordinate with other providers of community recreational facilities
• Maintain the visual and physical integrity of City parks and grounds
• Assist other City Departments as required and/or requested
The Parks Division is responsible for the following functions:
• Implementing an effective turf and grounds management
• Repairing and maintain park buildings, structures and hardscapes
• Promptly responding to citizen requests
• Creating and maintaining winter recreational opportunities, assisting with snow removal
• Providing logistical and physical support to special events
• Supporting departmental recreational programs
• Constructing and installing new park features and amenities
PERFORMANCE INDICATORS
Description
%of citizens who rate park facilities as good or excellent
%of pavilion/shelter users rating service and cleanliness as
Games canceled on Cityfields dueto nonweather related
Outdoor hockey rinks with skatable ice
Acres mowed regularly by Parks staff
Adultteam overall ave. ratings of leaguesoftball sites (0-5)
Playground Replacement or Upgrades
Irrigation Systems maintained year round
2014
2015
2016
2017
Actual
Actual
Estimate
Target
97%
97%
95%
95%
94%
95%
95%
95%
3
2
<3
<3
15
15
15
15
470
470
470
470
4
4
4
4
3
2
2
2
30
30
31
31
89 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation—Parks Division (31)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
HIGHLIGHTS &CHANGES
Overview: The Parks Division budget is
proposed to increase $45,000, or 2.2%
from the 2016 budget. The increase
primarily comes from higher personnel
costs.
Highlight/Change 1: Personal Services
costs are programmed to increase by
$75,000 in 2017 from 2016 levels. The
majority of the increase results from the settling of the maintenance union contract for three-quarters
of the full-time equivalent (FTE) staffing in this budget. In addition, the City restructured supervisory
roles in 2016 as a result of a recent retirement and added 200 hours of staff time for Parks Division
services.
Financial Impact: $75,000 increase
Service Level Impact: None
Highlight/Change 2: Fuel cost estimates used in the 2017 budget were decreased from the 2016
estimates amounts of $3.50/gallon for gasoline and $3.75/gallon for diesel fuel, to $2.50/gallon for both
gasoline and diesel fuel for 2017.
Financial Impact: $19,500 decrease (6235)
Service Level Impact: None
90
Actual
2015
$ 1,257,635
291,043
287,908
54,128
$ 1,890,714
EXPENDITURE SUMMARY
Budget
2016
$ 1,359,700
338,700
307,800
57,700
$ 2,063,900
Budget
2017
$ 1,434,700
309,800
306,900
57,500
$ 2,108,900
August 8, 2016 Worksession
Actual
Expenditure
2014
Personal Services
$ 1,313,048
Parts and Supplies
291,523
Services and Other Charges
281,288
Capital Outlay
54,943
Total
$ 1,940,802
90
Actual
2015
$ 1,257,635
291,043
287,908
54,128
$ 1,890,714
EXPENDITURE SUMMARY
Budget
2016
$ 1,359,700
338,700
307,800
57,700
$ 2,063,900
Budget
2017
$ 1,434,700
309,800
306,900
57,500
$ 2,108,900
August 8, 2016 Worksession
City OEap 2017 Proposed Budget Operating Budget
Parks & Recreation—Parks Division (31)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Parks Superintendent
0.6
0.6
0.6
0.7
1,456
Park Operations Supervisor
1
1
1
1
2,080
Park Maintenance Supervisor
1
1
1
1
2,080
Park Maintenance Workers
8.4
8.4
8.4
8.4
17,472
Total
11
11
11
11.1
23,088
2017 WORK PLAN
Activit
Routine
1 Maintain City park grounds, turf and irrigation systems
2 Maintain City park buildings, facilities, amenities and infrastructure
3 Install new park features
4 Mow boulevards and turf at all City buildings
5 Prepare athletic fields for community and league use
6 Provide supportfor special events and scheduled use of facilities
7 Develop and maintain winter recreational sites
8 Provide supportto other departments and divisions
9 Prepare and monitor divisional budget and CIP
10 Administration and supervision
11 Provide input and logistical supporttotheAPrC
12 ImplementClP initiatives
13 Implement master planning process/recommendations, 20/20 & PE
91 August 8, 201.6 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation -Parks Division (31)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
LINE ITEM DETAIL
Acct
PERSONAL SERVICES
2014
2015
2016
2017
6110
SALARIES AND WAGES -REGULAR
$ 714,102
$ 702,174
$ 722,900
$ 796,200
6112
OVERTIME -REGULAR
26,127
17,521
25,500
25,500
6130
SALARIES AND WAGES -TEMPORARY
277,853
252;578
289,600
289,600
6131
OVERTIME -TEMPORARY
1,862
980
5,000
5,000
6142
PERA-COORDINATED
63,028
57,532
60,800
66,300
6144
FICA
72,871
70,911
79,800
85,400
6151
HEALTH INSURANCE
125,931
123,800
141,200
129,500
6152
LIFE INSURANCE
1,349
1,260
-
-
6154
DISABILITY -LONGTERM
2,556
2,388
-
-
6155
WORKERS COMPENSATION
27,369
28,491
34,900
37,200
PERSONAL SERVICES
1,313,048
1,257,635
1,359,700
1,434,700
PARTS & SUPPLIES
6210
OFFICE SUPPLIES
96
500
500
6215
REFERENCE MATERIALS
-
119
200
200
6220
OPERATING SUPPLIES -GENERAL
9,554
10,780
13,500
13,500
6222
MEDICAL/RESCUE/SAFETY SUPPLIES
1,448
1,094
2,800
2,800
6223
BUI LDI NG/CLEANI NG SUPPLI ES
12,210
9,277
14,000
14,000
6224
CLOTHI NG/PERSO NAL EQUI PM ENT
6,791
5,390
7,200
7,800
6231
MOBILE EQUIP REPAIR PARTS
53,608
48,560
53,000
53,000
6233
BU I LDI NG REPAI R SU P P LI ES
8,733
13,785
15,000
15,000
6234
FI ELD/OTH ER EQU I PM ENT REPAI R
8,580
11,812
12,500
12,500
6235
FUEL, LUBRICANTS, ADDITIVES
81,258
66,766
85,800
56,300
6239
PARK FACILITY REPAIR PARTS
1,681
2,847
3,700
3,700
6240
SMALLTOOLS
1,642
2,333
2,800
2,800
6243
HEATING OI L/PROPANE/OTHERFUEL
815
559
-
-
6251
ATHLETIC FIELD SUPPLIES
22,105
22,578
23,800
23,800
6252
PARKS& PLAY AREA SUPPLIES
17,365
20,873
20,500
20,500
6253
TURF MTN & LANDSCAPE SUPPLIES
63,835
70,711
79,400
79,400
6257
SIGNS & STRIPING MATERIAL
1,898
3,463
4,000
4,000
PARTS & SUPPLIES
291,523
291,043
338,700
309,800
SERVICES & OTHER CHARGES
6347
TELEPHONE SERVICE & U NE CHG
6,049
8,464
.9,200
9,200
6351
PAGER SERVICE FEES
277
274
-
6354
CAR WASHES
-
-
200
200
6355
CELLULAR TELEPHONE SERVICE
4,231
6,440
5,800
6,500
6385
INSURANCE
88,600
88,600
88,600
88,600
6405
ELECTRICITY
81,047
80,027
80,000
77,600
6410
NATURALGAS SERVICE
8,668
6,255
9,500
7,600
6425
MOBILE EQUIPMENT REPAIR LABOR
4,493
3,753
3,000
3,000
6426
SMALL EQUIPMENT REPAIR -LABOR
12
315
600
600
6427
BLDG OPERATIONS/REPAIR-LABOR
11,620
10,912
18,000
18,000
6428
FIELD/OTHER EQUIP REPAIR -LABOR
8,447
7,264
8,000
8,000
6431
PARK FACILITY REPAIR -LABOR
3,705
9,854
9,500
9,500
Cont'd on next page
92 August 8, 2016 Worksession
41� City of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation -Parks Division (31)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
LINE ITEM DETAIL (CONT'D)
Non -personnel increase: -4.3%
93 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Acct
SERVICES & OTHER CHARGES CONT'D
2014
2015
2016
2017
6457
MACHI NERY AND EQUI PMENT
$ 2,026
$ 1,000
$ 5,000
$ 5,000
6476
CONFERENCES AND SCHOOLS
-
-
-
-
6477
LOCAL MEETING EXPENSES
958
2,021
1,600
1,600
6479
DUES AND SUBSCRI PTIONS
190
205
300
500
6480
LICENSES, PERMITS AND TAXES
1,767
664
1,500
1,500
6535
OTHER CONTRACTUAL SERVICES
7,024
7,369
7,500
7,500
6537
JANITORIAL SERVICE
6,212
6,320
9,900
9,900
6539
WASTE REMOVAL/SANITATION SERV
20,247
24,229
21,400
19,600
6561
TEMPORARY HELP-LABOR/CLERICAL
17,355
17,702
18,000
18,000
6565
SEAL COATI NG-STREETS/TRAILS
8,360
6,240
10,200
14,500
SERVICES & OTHER CHARGES
281,288
287,908
307,800
306,900
CAPITAL OUTLAY
6620
BUILDINGS
21,851
5,478
15,500
12,000
6630
OTHER IMPROVEMENTS
4,770
12,794
14,300
20,500
6660
OFFICE FURNISHINGS/EQUIPMENT
1,304
-
-
1,100
6670
OTHER EQUIPMENT
27,018
35,856
27,900
23,900
CAPITALOUTIAY
54,943
54,128
57,700
57,500
TOTAL PARKS &RECREATION -PARKS
$ 1,940,802
$ 1,890,714
$ 2,063,900
$ 2,108,900
2.2%
Non -personnel increase: -4.3%
93 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
This page left intentionally blank
94 August 8, 2016 Worksession
l(y, of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation — Tree Conservation (32)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
PURPOSE & DESCRIPTION
Expenditures as %ref General Fund
The purpose of the Tree Conservation Department is to: j
• Maintain existing trees and landscaping in parks,
public facilities, and boulevards
• Install new trees and landscaping in parks, public
facilities, and boulevards
• Review and manage tree preservation per the City
Tree Preservation Ordinance
`tree
Conservation
L7%
The Tree Conservation Department is responsible for the following functions.:
• Conduct the City shade tree disease program
• Conduct the annual City -sponsored Arbor Day program
• Conduct the biennial public tree sale
PERFORMANCE INDICATORS
95 August 8, 2016 Worksession
2014
2015
2016
2017
Description
Actual
Actual
Estimate
Target
Landscape beds maintained (663 beds = 673,962 scl ft)
662
662
655
655
%of private oak wilt sites that perform recommended/needed
98%
98%
95%
95%
management activities
Buckthorn pickups
163
165
170
170
Linnear miles of boulevard streets to manage tree architecture
167
167
165
165
Percentage of the estimated 700 park ash trees
63%
70%
85%
85%
actively managed* for Emerald Ash Borer
*Our park and boulevard ash tree resource is being re -inventoried in 2014, required EAB management treatment will be re -analyzed late 2014.
95 August 8, 2016 Worksession
40' City of Eap 2017 Proposed Budget Operating Budget
Personal
Services
73%
Parks & Recreation—Tree Conservation (32)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
Expenditure by Category PartsSuppliAervices &
'ether I
larges
9%
2%
Capital
Outlay
or 7%
HIGHLIGHTS & CHANGES
Overview: The Tree Conservation Division
budget is proposed to increase $60,800, or
10.9%, primarily due to a reallocation of
staff from Parks to Tree Conservation and
higher wage rates resulting from settle-
ment of the union contract for mainten-
ance workers.
Highlight/Change 1: Personal Service costs are programmed to increase. More than half of the increase
is due to reallocation of supervisory staff (.2 FTE from Parks to Tree Conservation). The remainder
results from the settling of the maintenance union contract affecting 2.0 FTE.
Financial Impact: $22,400 net overall impact to the General Fund. Total increase to the Tree
Conservation department is $49,700, but $27,300 of that represents a reallocation from Parks
Department.
Service Level Impact: None
Highlight/Change 2: Fuel cost estimates used in the 2017 budget were decreased from the 2016
estimates amounts of $3.50/gallon for gasoline and $3.75/gallon for diesel fuel, to $2.50/gallon for both
gasoline and diesel fuel for 2017.
Financial Impact: $4,100 decrease (6235)
Service Level Impact: none
EXPENDITURE SUMMARY
Budget
2016
$ 400,600
51,400
52,400
43,000
8,000
$ 555,400
Budget
2017
$ 450,300
47,600
52,500
42,800
23,000
$ 616,200
96 August 8, 2016 Worksession
Actual
Actual
Expenditure
2014
2015
Personal Services
$ 373,845
$ 396,520
Parts and Supplies
42,312
37,014
Services and Other Charges
44,090
45,965
Capital Outlay
37,762
32,158
Merchandisefor Resale
7,241
21,179
Total
$ 505,250
$ 532,836
EXPENDITURE SUMMARY
Budget
2016
$ 400,600
51,400
52,400
43,000
8,000
$ 555,400
Budget
2017
$ 450,300
47,600
52,500
42,800
23,000
$ 616,200
96 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation—Tree Conservation (32)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
POSITION INVENTORY
Personnel
2014
2015
2016
2017
Hours
Parks Superintendent
0.1
0.1
0.1
0.3
624
Supervisor of Forestry
1
1
1
1
2,080
Forestry Maintenance Worker
1.6
1.6
1.6
1.6
3,328
Total
2.7
2.7
2.7
2.9
6,032
2017 WORK PLAN
Activity
Routine
1 Administrative and supervisory responsibilities
2 Maintenance of trees in city parks, public facilities, and boulevards
3 Maintenance of landscape plants in city parks, public facilities, and boulevards
4 Insect and plant disease monitoring and treatment'activities
5 Provide supportto other departments and divisions
6 Implement invasive plant management activities
7 Plan for and implement public tree sale
8 Participate in development of Eagan master plan
97 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Parks & Recreation - Tree Conservation (32)
Responsible Manager: Andrew Pimental, Director of Parks & Recreation
LINE ITEM DETAIL
Acct PERSONAL SERVICES
2014
2015
2016
2017
6110 SALARIES AND WAGES -REGULAR
$ 196,054
$ 203,060
$ 191,600
$ 224,700
6112 OVERTIME -REGULAR
747
804
2,000
2,000
6130 SALARI ES AND WAGES -TEMPORARY
99,203
105,190
120,900
130,100
6131 OVERTIME -TEMPORARY
274
301
1,000
1,000
6142 PERA-COORDINATED
18,131
17,813
14,600
17,100
6144 FICA
21,908
22,502
23,500
26,700
6151 HEALTH INSURANCE
28,270
36,399
36,100
37,000
6152 LIFE I NSU RANCE
339
348
-
-
6154 DISABILITY - LONGTERM
648
651
-
-
6155 WORKERS COMPENSATION
8,271
9,452
10;900
11,700
PERSONAL SERVICES
373,845
396,520
400,600
450,300
PARTS & SUPPLIES
6210 OFFICE SUPPLIES
29
184
500
500
6215 REFERENCE MATERIALS
-
-
100
100
6220 OPERATING SUPPLIES -GENERAL
4,429
6,846
5,500
5,500
6222 MEDICAL/RESCUE/SAFETY SUPPLIES
870
708
1,500
1,500
6224 CLOTHING/PERSONAL EQUIPMENT
3,118
1,427
2,300
2,600
6231 MOBILE EQUIP REPAIR PARTS
2,970
3,441
4,700
4,700
6235 FUEL, LUBRICANTS, ADDITIVES
9,872
8,373
14,100
10,000
6240 SMALLTOOLS
2,559
1,836
2,000
2,000
6244 CHEMICALS & CHEMICAL PRODUCTS
12,029
7,807
14,700
14,700
6250 LANDSCAPE MATERIAL&SUPPLIES
6,436
6,392
6,000
6,000
PARTS&SUPPLIES
42,312
37,014
51,400
47,600
SERVICES & OTHER CHARGES
6310 PROFESSIONALSERVICES-GENERAL
4,670
8,482
5,900
5,900
6353 PERSONAL AUTO/PARKING
52
22
100
100
6355 CELLULAR TELEPHONE SERVICE
1,640
2,811
3,600
3,600
6370 GENERAL PRINTING AND BINDING
138
-
300
300
6385 INSURANCE
3,100
3,100
3,100
3,100
6425 MOBILE EQUIPMENT REPAIRLABOR
242
221
1,000
1,000
6457 MACHINERY AND EQUIPMENT
300
-
3,000
3,000
6476 CONFERENCES AND SCHOOLS
898
1,110
1,100
1,100
6477 LOCAL MEETING EXPENSES
-
-
100
100
6479 DUES AND SUBSCRIPTIONS
175
235
300
400
6535 OTHER CONTRACTUAL SERVICES
19,845
18,331
20,000
20,000
6545 TREE REMOVAL
13,030
11,653
13,500
13,500
6569 MAINTENANCE CONTRACTS
-
400
400
SERVICES & OTHER CHARGES
44,090
45,965
52,400
52,500
CAPITAL OUTLAY
6630 OTHER IMPROVEMENTS
6660 OFFICE FURNISHINGS/EQUIPMENT
6670 OTHER EQUIPMENT
CAP I TAL OUTLAY
MERCHANDISE FOR RESALE
6855 MERCHANDISE FOR RESALE
6860 COSTSHARING- OAK WILT
MERCHANDISE FOR RESALE
TOTAL TREE CONSERVATION
33,451 30,262 34,000 34,000
371 - 2,000 1,800
3,940 1,896 7,000 7,000
37,762 32,158 43,000 42,800
- 14,070 - 15,000
7,241 7,109 8,000 8,000
7,241 21,179 8,000 23,000
$ 505,250 $ 532,836 $ 555,400 $ 616,200
10.9
98
Non -personnel increase: 7.2%
August 8, 2016 Worksession
41111P City of Eap 2017 Proposed Budget Operating Budget
Government Buildings (33)
Responsible Managers: Mike Sipper, Maintenance Engineer
Paul Graham, Parks Operations Supervisor
PURPOSE & DESCRIPTION
The purpose of the Government Buildings Department is to:
• Provide for the general maintenance, repair and
operation of the municipal center, police
department, fire administration building and
municipal maintenance facility
• Provide a safe and clean working environment for
staff and visitors
• Act as a building maintenance resource for other City facilities
The Government Buildings Department is responsible for the following functions:
• Maintain mechanical and operating systems in five municipal buildings
• Maintain life safety and building equipment under vendor contracts including generators and fire systems
• Manage vendor contracts for elevator, janitorial and waste hauler services
• Monitor building cleaning by the contracted janitorial service, which includes interior office spaces,
meeting rooms, kitchens, bathrooms and open areas and supervise specialized services such as window
cleaning, carpet cleaning, or tile maintenance
• Coordinate tenant support, security and property maintenance for buildings and property purchased by
the City for redevelopment
PERFORMANCE INDICATORS
Description _
Squarefootage ofbuildings maintained
Buildings controlled by Energy Management System
Maintenance contracts monitored
Light bulbs used per year for recycling
Hours backup generator runs (per MPCA)
E-mail Work order requests
*different source for information than previous years
2014
2015
2016
2017
Actual
Actual
Estimate
Target
196,000
196,000
198,000
205,000
3
3
3
5
18
18
18
18
487
884
500
500
126
45
80
100
510
457
475
500
99 August 8, 2016 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Government Buildings (33)
Responsible Managers: Mike Sipper, Maintenance Engineer
Paul Graham, Parks Operations Supervisor
HIGHLIGHTS & CHANGES
Overview: The proposed Government Buildings
budget decreases $5,700, or 0.7% from 2016. This
is due to routine increases in personnel being
offset with decrease in other expenses. No service
changes are expected with this budget.
Highlight/Change 1: Largest decrease in the
Government Buildings budget is in utilities, aligning
them more with recent year actuals and projected
expensesfor 2016.
Financial Impact: $15,000 decrease, comprised of electricity ($5,000) and natural gas ($10,000) decreases.
Service Level Impact: None.
Highlight/Change 2: Several small increases in contractual services are anticipated, including janitorial and other
maintenance contracts.
Financial Impact: $7,400 increase
Service Level Impact: None.
Expenditure
Personal Services
Parts and Supplies
Services and Other Charges
Capital Outlay
Total
Actual
Actual
2014
2015
Expenditure by Category
$ 146,879
50,746
37,628
Capital
Services
400
Outlay
and Other,
$ 685,750
0%
Charges:._
Personal
72%
"-
Services
19%
Parts and
Supplies
9%
HIGHLIGHTS & CHANGES
Overview: The proposed Government Buildings
budget decreases $5,700, or 0.7% from 2016. This
is due to routine increases in personnel being
offset with decrease in other expenses. No service
changes are expected with this budget.
Highlight/Change 1: Largest decrease in the
Government Buildings budget is in utilities, aligning
them more with recent year actuals and projected
expensesfor 2016.
Financial Impact: $15,000 decrease, comprised of electricity ($5,000) and natural gas ($10,000) decreases.
Service Level Impact: None.
Highlight/Change 2: Several small increases in contractual services are anticipated, including janitorial and other
maintenance contracts.
Financial Impact: $7,400 increase
Service Level Impact: None.
Expenditure
Personal Services
Parts and Supplies
Services and Other Charges
Capital Outlay
Total
Actual
Actual
2014
2015
$ 140,164
$ 146,879
50,746
37,628
543,678
499,408
400
1,835
$ 734,988
$ 685,750
100
EXPENDITURE SUMMARY
Budget
,jnic
$ 149,400
71,400
559,400
8,000
$ 788,200
Budget
2017
$ 149,900
70,000
559,600 .
3,000
$ 782,500
August 8; 201'6 Worksession
City of Eap 2017 Proposed Budget Operating Budget
Government Buildings (33)
Responsible Managers: Mike Sipper, Maintenance Engineer
Paul Graham, Parks Operations Supervisor
POSITION INVENTORY
Personnel 2014 2015 2016 2017 Hours
Building Maintenance Workers 2 2 2 2 4,160
Total 2 2 2 2 4,160
2017 WORK PLAN
Activity
Routine
1 Building maintenance and management of HVAC systems, building rounds
2 Recycl i ng,setti ng up and tear down of rooms, snow removal, cleaning carpets and rooms
3 Vendor relations involving contracts and repairs
4 Necessary paintingand repairs to City Hall, Police, Central Mai ntena nce a nd FireStations
101 August 8, 2016 Worksession
4111111, City of Capa 2017 Proposed Budget Operating Budget
Government Buildings (33)
Responsible Managers: Mike Sipper, Maintenance Engineer
Paul Graham, Parks Operations Supervisor
LINE ITEM DETAIL
Non -personnel increase: -1.0%
102 August 8, 2016 Worksession
Actual
Actual
Budget
Budget
Acct
PERSONAL SERVICES
2014
2015
2016
2017
6110
SALARIES AND WAGES -REGULAR
$ 99,238
$ 102,999
$ 102,900
$ 105,200
6112
OVERTIME -REGULAR
-
-
-
-
6142
PERA-COORDINATED
7,188
7,604
7,700
7,900
6144
FICA
7,025
7,577
7,900
8,000
6151
HEALTH INSURANCE
22,591
23,948
26,100
23,900
6152
LIFEINSURANCE
237
231
-
-
6154
DISABILITY - LONGTERM
401
392
-
-
6155
WORKERS COMPENSATION
3,484
4,128
4,800
4,900
PERSONAL SERVICES
140,164
146,879
149,400
149,900
PARTS & SUPPLIES
6210
OFFICE SUPPLI ES
134
486
-
-
6220
OPERATING SUPPLIES -GENERAL
719
1,718
1,200
1,200
6222
MEDICAL/RESCUE/SAFETY SUPPLI ES
-
-
100
100
6223
BUI LDI NG/CLEANI NG SUPPLI ES
18,885
19,873
22,000
24,500
6224
CLOTHI NG/PERSONAL EQUI PMENT
194
748
800
800
6230
REPAIR/MAINTENANCESUPP-GENL
81
-
600
600
6231
MOBILE EQUIP REPAIR PARTS
107
-
200
200
6233
BUILDING REPAIR SUPPLIES
14,648
7,836
24,700
24,700
6235
FUEL, LUBRICANTS, ADDITIVES
592
686
1,300
900
6240
SMALLTOOLS
699
369
500
500
6241
SHOP SUPPLIES
393
70
-
-
6243
HEATING OIL/PROPANE/OTHER FUEL
8,525
4,991
18,000
14,500
6244
CHEMICALS/CHEMICAL PRODUCTS
5,769
851
2,000
2,000
PARTS & SUPPLIES
50,746
37,628
71,400
70,000
SERVICES & OTHER CHARGES
6346
POSTAGE
-
56
-
-
6347
TELEPHONE SERVICE (BACKUP GENERATOR)
411
454
900
900
6351
PAGER SERVICE FEES
55
55
100
-
6353
PERSONAL AUTO/PARKING
-
-
100
-
6355
CELLULAR TELEPHONE SERVI CE
342
372
500
1,000
6385
INSURANCE
10,300
10,300
10,300
10,300
6405
ELECTRICITY
190,570
187,359
195,000
193,000
6410
NATURAL GAS SERVICE
98,905
65,472
80,000
74,000
6477
LOCAL MEETING EXPENSES
-
-
500
500
6480
LICENSES, PERMITS AND TAXES
635
412
900
900
6535
OTHER CONTRACTUAL
87,221
84,646
90,700
91,700
6537
JANITORIAL SERVICE
111,159
115,208
125,500
131,500
6539
WASTE REMOVAL/SANITATION SERV
9,445
6,699
9,500
9,500
6569
MAINTENANCE CONTRACTS
34,635
28,375
45,400
46,300
SERVICES & OTHER CHARGES
543,678
499,408
559,400
559,600
CAPITAL OUTLAY
6620
BUILDINGS
400
1,835
8,000
3,000
CAPITAL OUTLAY
400
1,835
8,000
3,000
TOTAL GOVERNMENT BUILDINGS
$ 734,988
$ 685,750
$ 788,200
$ 782,500
-0.7
Non -personnel increase: -1.0%
102 August 8, 2016 Worksession