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04/09/2002 - City Council Finance CommitteeTO: CITY COUNCIL FINANCE COMMITTEE / MEMBERS MAYOR AWADA AND COUNCILMEMBER TILLEY FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 5, 2002 SUBJECT: FINANCE COMMITTEE MEETING / APRIL 9 AT 8:30 A.M. A Finance Committee meeting has been called by Mayor Awada for Tuesday, April 9, at 8:30 a.m. at Byerlys Restaurant, adjacent to the Caribou Coffee, for the purpose of discussing financing options to cover the unfunded storm mitigation projects. The City has received a $5 million grant to fund a majority of the projects, however, the total anticipated project expenses will exceed the $5 million appropriation by the state, causing need for the City to identify a revenue source for the remaining project costs. Attached is a copy of some work sheets that were produced for your review on the fund balance on the storm sewer, water trunk and sanitary sewer trunk funds. Also attached is a copy of the 2002 major street pro -forma. Please note that the cover sheet for each of these four fund balances is in ,000's dollars. In other words, the storm sewer pro -forma has a 2002 cash balance of $2,441,000 and so forth. Director Colbert is working diligently to get the estimated project costs for the storm mitigation projects ready for distribution to the Finance Committee on Monday in preparation for our meeting on Tuesday. If you have any questions, please feel free to contact this office at any time. City Administrator Attachments Cc: Director of Administrative Services VanOverbeke Director of Public Works Colbert ms i � ... * MEMO ' city of eagan TO: CITY COUNCIL FINANCE COMMITTEE / MEMBERS MAYOR AWADA AND COUNCILMEMBER TILLEY FROM: CITY ADMINISTRATOR HEDGES DATE: APRIL 5, 2002 SUBJECT: FINANCE COMMITTEE MEETING / APRIL 9 AT 8:30 A.M. A Finance Committee meeting has been called by Mayor Awada for Tuesday, April 9, at 8:30 a.m. at Byerlys Restaurant, adjacent to the Caribou Coffee, for the purpose of discussing financing options to cover the unfunded storm mitigation projects. The City has received a $5 million grant to fund a majority of the projects, however, the total anticipated project expenses will exceed the $5 million appropriation by the state, causing need for the City to identify a revenue source for the remaining project costs. Attached is a copy of some work sheets that were produced for your review on the fund balance on the storm sewer, water trunk and sanitary sewer trunk funds. Also attached is a copy of the 2002 major street pro -forma. Please note that the cover sheet for each of these four fund balances is in ,000's dollars. In other words, the storm sewer pro -forma has a 2002 cash balance of $2,441,000 and so forth. Director Colbert is working diligently to get the estimated project costs for the storm mitigation projects ready for distribution to the Finance Committee on Monday in preparation for our meeting on Tuesday. If you have any questions, please feel free to contact this office at any time. City Administrator Attachments Cc: Director of Administrative Services VanOverbeke Director of Public Works Colbert ms 4/4/2002 2002 PROJECTED TRANSFERS Pro -Forma Receipts Special Assessments Total Pro -Forma Disbursements Financing of 2002 - 2006 CIP Total Beginning Cash Balance Receipts Disbursements Ending Cash Balance PraForrna 2002 Storm Sewer Pro -Forma In ,000's of dollars 2002 2003 2004 2005 2006 TOTAL 860 36 860 36 3,301 2,441 (860) (36) 2,441 2,405 2,405 2,405 896 896 2,405 2,405 3,301 (896) 2,405 2,405 2,405 4/4/2002 2002 PROJECTED TRANSFERS Woodhaven Park Pond AP -1 Outlet Structure 864 Lone Oak Road Upgrade 858 Sibley Terminal Industrial Park 812 Drainage system maintenance 810 Lift station upgrades 809 Blue Gentian Road 806 Kennerick Addition 790R Central Parkway 771 Lexington Avenue Upgrade YDR to Lone Oak 759R Beau D' Rue 751 R Dodd Rd S Cliff to Butwin 709R TH 13/Blackhawk Road Signal 680 Cliff Road Subtotal 2002 Total Outlet of Pond GP -5 to GP -1 Storm Trunk 50,000 72,792 632,794 104,000 859,586 36,000 2003 Total 36,000 - Special Assessment Total - 50,000 232,006 232,006 187,208 260,000 148,791 781,585 104,000 568,005 1,427,591 36,000 36,000 4/4/2002 Pro -Forma Receipts Special Assessments Total Pro -Forma Disbursements Financing of 2002 - 2006 CIP Total Beginning Cash Balance Receipts Disbursements Ending Cash Balance Pro -Forma 2002 PROJECTED TRANSFERS 2002 Water Trunk Pro Forma In ,000's of dollars 2002 2003 2004 2005 2006 TOTAL 156 - 93 - - 249 156 - 93 - - 249 4,396 4,240. 4,240 4,147 4,147 4,396 (156) - (93) - - (249) 4,240 4,240 4,147 4,147 4,147 4,147 4/4/2002 2002 PROJECTED TRANSFERS Water Special Trunk Assessment 809 Blue Gentian Road 19,450 Cedar Grove Redevelopment Area - - 790R Central Parkway 74,757 55,753 751 R Dodd Rd S Cliff to Butwin (42,101) 680 Cliff Road 103,445 Subtotal 2002 Total 155,551 55,753 2003 Total Argenta Trail/Delaware Trail 11,500 71,000 Point 704 to Wescott Rd 62,000 Lone Oak Rd E to TH 149 19,500 245,000 2004 Total 93,000 318,000 2005 Total 2006 Total fttm 19,450 130,510 (42,101) 103,445 211,304 82,500 62,000 264,500 409,000 4/4/2002 Pro -Forma Receipts Special Assessments Total Pro -Forma Disbursements Financing of 2002 - 2006 CIP Total Beginning Cash Balance Receipts Disbursements Ending Cash Balance Pro -Forma 2002 PROJECTED TRANSFERS 2002 Sanitary Sewer Trunk Sewer Pro -Forma In ,000's of dollars 2002 2003 2004 2008 2006 TOTAL (80) - - - - (80) (80) - - - (80) 7,183 7,263 7,263 7,263 7,263 7,183 80 - - - - 80 7,263 7,263 7,263 7,263 7,263 7,263 4/4/2002 2002 PROJECTED TRANSFERS Sanitary Sewer Spectai Trunk Assessment Total 751 R Dodd Rd S Cliff to Butwin (80,416) (80,416) Subtotal - 2002 Total (80,416) (80,416) 2003 Total - - - 2004 Total • - 2005 Total - - - - 2006 Total - - 3/8/2002 1 2002 Major Street Pro -Forma in ,000's of dollars 2002 2003 2004 2005 2006 TOTAL Pro -Forma Receipts Property Taxes 1,050 1,050 1,050 1,050 1,050 5,250 Development Agreements 15 14 13 - - 42 Municipal State Aid - Construction 1,563 1,563 1,563 1,563 1,563 7,815 Municipal State Nd - Maintenance 52 52 52 52 52 260 Total 2,680 2,679 2,678 2,665 2,665 13,367 Pro -Forma Disbursements Maintenance Transfer to General Fund Financing of 2002.2006 CIP 69 18,066 69(� 2,342 69 69 'c'\ 69 $ Q 345 6,184 8,913 3,024 38,530 Project 800 Cedarvale Access 7,720 7,720 Project 759R Beau D' Rue Reconstruction 1,349 1,349 Total D a 27,204 2,411 6,253 6,982 3,093 47,944 Beginning Cash Balance 20,004 (4,521) (4,253) (7,829) (14,146) 19,879 Receipts 2,680 2,679 2,678 2,665 2,665 13,367 Disbursements (27,204) (2,411) (6,253) (8,982) (3,093) (47,944) Ending Cash Balance Pro -Forma (4,521) (4,253) (7,829) (14,146) (14,574) (14,698) 1 3/8/2002 680 Cliff Road 707 Traffic Signal Lone Oak 149 708 Wescott & Pilot Knob Rd 709R Hwy 13 Silver Bell to Yankee Doodle 710 Slater Rd Sidewalk 710B Slater Rd Sidewalk 736 AUAR Study 75OR Hwy 55 West Segment 761 R Dodd Road Cliff Rd to Butwin 764R SelMark, Burrview Acres, Harvey 766 Wescott Lexington Signal 770 Denmark Avenue 771 Lexington Avenue City Lead Agency 776 Yankee Doodle Road Extension 777 Blackhawk Road Ashbury Traffic Calming 785 City Sidewalk 79OR & 768 Central Parkway(790) & Northwood Parkwa 794 River Hills 9th Reconstruction 795 Beacon Hill, Brittany's Johnny Cake Ridge 796 Cedar Cliff 1st 3rd and Mari Acres 801 Silver Bell Road Overlay 802 Pilot Knob Road 807 Trail along Dodd-Diffley to Wescott 809 Blue Gentian Rd 814 Johnny Cake & Diffley Signal 850 Dodd Road Diffley to Ethan 851 Town Centre, Denmark, Duckwood Street & Trail 852 Post, Rustic Hills, & Oster A'ddn Overlay 853 Woodgatelst Overlay 854 Parkcliff 1st -3rd Overlay 855 Oak Chase 6th Chas Mar East Overlay 866 Chas Mar Street Overlay 857 Skyline Road Trail 859 TH 55, Blue Gentian Lexington Intersection 860 TH 55 Blue Water Rd Intersection 8612002 Citywide Trails 862 Dodd Road Ethan to Wescott 864 Lone Oak Road- Hiway 13 -Pilot Knob 865 AUAR Cedar Grove Redevelopment 867 Master Streetscape & Monuments Subtotal Maintenance transfer to General Fund 759R Beau D' Rue Dr 800 Cedarvale Access Modifications" 866 Streetscape Now included in Project 800 above Total MAJOR BEET 1,627,507 56,977 1,032,920 45,874 117,725 83,092 1,625,000 120,400 662,461 2,769,795 2,092,555 439,518 1,886,082 113,080 486,814 169,140 142,500 483,305 497,644 97,600 631,800 56,480 66,800 105,192 130,689 127,526 7,850 204,170 2,186,000 0 18,066,496 69,000 1,349,200 7,719,560 0 27,204,256 Includes $500,000 for streetscaping, part of which is beyond the scope c' gect 800. 0 SPECIAL ASSESSMENT 197,180 104,670 558,000 166,000 454,900 362,645 1,796,673 131,120 222,886 104,140 76,100 477,206 24,000 32,730 30,900 43,508 62,111 64,364 3,370 114,000 TOTAL 1,824,687 56,977 1,137,590 45,874 117,725 83,092 2,183,000 288,400 662,481 3,224,695 2,455,200 439,518 3,682,755 Includes $931,050 assess CA 244,200 709,700 273,280 217,600 483,305 974,850 97,600 655,800 89,210 97,700 148,700 192,800 191,890 11,220 204,170 2,300,000 0 5,351,033 30,295,999 69,000 337,300 1,686,500 $500,000 to bury overhead u 1,929,890 9;649,450 Reimburse 100% by devel a( 41,701,949 A 3/8/2002 3 2002 Major Street Pro -Forma in ,000's of dollars 2002 2003 2004 2005 2006 TOTAL Pro -Forma Receipts Property Taxes 1,050 1,050 1,050 11050 11050 5,250 Development Agreements 15 14 1342 Municipal State Aid - Construction 1,563 1,563 1,563 1,563 56 1,3 7,815 Municipal State Aid - Maintenance 52 52 52 52 52 260 Total 2,660 2,679 2,678 2,665 2,665 13,367 Pro -Forma Disbursements Financing of 2002tenance {-r to 2006 Ctpral Fund lj Q �O n � ` p ` � 345 18 066 2 342 � 6 184 8,9613 3,024 38,530 Total 18,135 2,411 6,253 8,982 3,093 36,875 Beginning Cash Balance 20,004 4,548 4,816 1,240 (5,077) 19,879 Receipts 2,680 2,679 2,678 2,665 2,665 13,367 Disbursements (18,135) (2,411) (6,253) (8,982) (3,093) (38,875) Ending Cash Balance Pro -Forma 4,548 4,816 1,240 (5,077) (5,505) (5,629) 3 3/8/2002 MAJOR SPECIAL STREET ASSESSMENT TOTAL 680 Cliff Road 1,627,507 197,180 1,824,687 707 Traffic Signal Lone Oak 149 - 708 Wescott & Pilot Knob Rd 56,977 - 56,977 709R Hwy 13 Silver Bell to Yankee Doodle 1,032,920 104,670 1,137,590 710 Slater Rd Sidewalk 45,874 45,874 710B Slater Rd Sidewalk 117,725 117,725 736 AUAR Study 83,092 83,092 750R Hwy 55 West Segment - - - 751R Dodd Road Cliff Rd to Butwin 1,625,000 558,000 2,183,000 764R SelMark, Burrview Acres, Harvey 120,400 166,000 286,400 766 Wescott Lexington Signal 662,461 662,461 770 Denmark Avenue - - 771 Lexington Avenue City Lead Agency 2,769,795 454,900 3,224,695 776 Yankee Doodle Road Extension 2,092,555 362,645 2,455,200 777 Biackhawk Road Ashbury Traffic Calming - 785 City Sidewalk 439,518 439,518 790R & 768 Central Parkway(790) & Northwood Parkw, 1,886,082 1,796,673 3,682,755 794 River Hills 9th Reconstruction 113,080 131,120 244,200 795 Beacon Hill, Brittany's Johnny Cake Ridge 486,814 222,886 709,700. 796 Cedar Cliff 1st 3rd and Mari Acres 169,140 104,140 273,280 801 Silver Bell Road Overlay 142,500 75,100 217,600 802 Pilot Knob Road 483,305 483,305 807 Trail along Dodd-Diffley to Wescott - - 809 Blue Gentian Rd 497,644 477,206 974,850 814 Johnny Cake & Diffley Signal 97,600 97,600 850 Dodd Road Diffley to Ethan 631,800 24,000 655,800 851 Town Centre, Denmark, Duckwood Street & Trail - - - 852 Post, Rustic Hills, & Oster A'ddn Overlay 56,480 32,730 89,210 853 WoodgateIst Overlay 66,800 30,900 97,700 854 Parkcliff 1st -3rd Overlay 105,192 43,508 148,700 855 Oak Chase 6th Ches Mar East Overlay 130,689 62,111 192,800 856 Chas Mar Street Overlay 127,526 64,364 191,890 857 Skyline Road Trail 7,850 3,370 11,220 859 TH 55, Blue Gentian Lexington Intersection - 860 TH 55 /Blue Water Rd Intersection - 861 2002 Citywide Trails 204,170 204,170 862 Dodd Road Ethan to Wescott 2,186,000 114,000 2,300,000 864 Lone Oak Road- Hiway 13 -Pilot Knob - 865 AUAR :,edar Grove Redevelopment - 867 Master Streetscape & Monuments 0 0 - Subtotal 18,066,496 5,351,033 30,296,999 Maintenance transfer to General Fund 69,000 69,000 Total 18,135,496 30,365,999 3/8/2002 Approved CIP 5 MAJOR SPECIAL Year Roadway TREET ASSESSMENT TOTAL 2003 Deerwood Drive overlay 21,000 64,000 85,000 2003 Slater Road Cliff to Storland 162,000 28,000 190,000 2003 Lone Oak Road TH13-Pilot knob Road Now 864 451,000 80,000 531,000 2003 Yankee Doodle Road Hwy 149 to IGH Now 776 _ 2003 Wilderness Park 2nd & 3rd 139,360 65,000 204,360 2003 Whispering Woods &. Slaters Acres 61,218 63,538 124,756 2003 Avalon & Burnside Ave 66,760 90,000 156,760 2003 Lexington Place & Lexington Place South 278,000 150,000 428,000 2003 Drexel Heights 64,680 30,000 94,680 2003 Town Centre, Denmark, Duckwood Street &'Trail 97,000 362,000 459,000 2003 Northview Park Road (Braddock Tr-Elrene Rd) 46,530 46,530 2003 Elrene Rd (Wescott Rd.- Dodd Rd) 46,420 46,420 2003 Elrene Rd (Wescott Rd: Yankee Doodle Rd) 58,190 58,190 2003 Nicola Rd (Glory Dr -Beau D'Rue Dr) 42,020 42,020 2003 Nicols Rd (Erin Or - Shale Lane) 22,000 22,000 2003 Diffley Rd (Rahn Rd-Blackhawk Rd) 30,360 30,360 2003 Yankee Doodle Rd (TH-149 - IGH) Now In Pro) 776 _ 2003 Lone Oak Rd (TH-13 - Pine Ridge Dr) 34,000 34,000 2003 Seal Coat 185,227 185,227 2003 Signal Lights 114,000 114,000 2003 Curb and gutter 422,567 422,567 2,342,332 932,538 3,274,870 5 3/8/2002 Approved CIP MAJOR SPECIAL Year Roadway STREET ASSESSMENT OTAL 2004 Yankee Doodle TH13 to Federal 1,487,000 1,487,000 2004 HWY 149(hwy 55 to Wescott) 1,400,000 1,400,000 2004 Galaxle Ave Cliff to Berkshire 105,000 15,000 120,000 2004 Four Oaks Rd (TH-13 to Coachman RD) 26,000 41,000 67,000 2004 Silver Bell Rd (Kennebec to Nicols) 20,000 80,000 100,000 2004 Covington Lane (Johnny Cake to Galaxie) 115,000 20,000 135,000 2004 Alexander Road 42,960 42,960 2004 Terminal Dr/Yankee Dr 211,920 211,920 2004 Meadowview Road 110,000 110,000 2004 Coachman Land Co 1st to 3rd 38,880 18,000 56,880 2004 Donald CVCentury Pt 17,400 20,000 37,400 2004 Blackhawk Rd (Kennebec-TH-13) 24,120 24,120 2004 Briar Hill 1st -4th 23,040 11,000 34,040 2004 Rahn Road (Cedarvale Blvd-Beau-d'Rue) 13,400 13,000 26,400 2004 Coachman Rd (YDR to St Charles Place) 7,400 45,000 52,400 2004 Thomas Lake Hghts 1 st & 2nd 115,240 55,000 170,240 2004 take Park Shores & Thomas Lake Addns 59,000 30,000 89,000 2004 Lakeside Estates 91,760 40,000 131,760 2004 Sheffield Addn (Sudberry Lane) 29,868 29,867 59,735 2004 Ridgecliffe 1-6 and Park Ridge 1-2 Addn 276,881 276,881 553,762 2004 St Francis Woods 1,2,3,&5 87,920 40,000 127,920 2004 TH-55 (Lone Oak Road-TH-149) 20,400 20,400 2004 TH-149 (Wescott Rd- TH-55 Frontage Rd) 329,460 329,460 2004 Blackhawk Rd (Cliff Rd - Diffley) 50,820 50,820 2004 Blackhawk Rd (Dlffley-Deerwood Dr) 41,030 41,030 2004 Blackhawk Rd (35E- Diftley) 119,000 119,000 2004 Deerwood Dr(Riverton Ave -Pilot Knob Rd) 57,640 57,640 2004 High Line Trail (Johnny Cake Ridge -Thomas Lake Rd) 31,790 31,790 2004 YankeeDoodle Rd (TH-13 - Federal Dr) 170,000 170,000 2004 Lone Oak Rd (TH-55 - IGH) 173,740 173,740 2004 Seal Coat 189,463 189,463 2004 Signal Light 369,000 369,000 2004 Curb and gutter 718,211 718,211 6,184,343 1,123,748 7,308,091 3/8/2002 Approved CIP MAJOR SPECIAL Year Roadway ETREET ASSESSMENT TOTAL 2005 Northwood Parkway Upgrade to 3 lane & Bridge 4,066,000 4,066,000 2005 Rahn Road 45,000 45,000 2005 Yankee Doodle (Promenade to Lexington) 500,000 500,000 2005 Lone Oak Road (TH-55 to IGH) 1,665,000 85,000 1,750,000 2005 Windcrest Addn 61,259 61,259 122,518 2005 Cedar Grove 1& 2 438,183 490,183 928,366 2005 Cinnamon Ridge 1-7 Addn 93,988 128,868 222,856 2005 Peaceful Heights (Glory Dr) 6,994 20,982 27,976 2005 Cedar Ridge 1& 2, (Cedar Ridge Circle) - 31,412 31,412 2005 Eden Addition 71,100 74,300 145,400 2005 Thomas Center Dr 77,973 77,973 2005 Suncliff 1-5 Addn 179,137 183,137 362,274 2005 Glen Ponds/Marice 22,115 50,000 72,115 2005 Walden Heights 1st, Twin View Manor 1&2,Hlllcrest 138,418 150,258 288,676 2005 Meadowland 1st -Beaver Dam Road 81,000 40,000 121,000 2005 Safari Addition 106,740 106,740 213,480 2005 Johnny Cake Ridge Road (Cliff- Diffiey) 61,600 61,600 2005 Johnny Cake Ridge Road (Apple Valley - Cliff) 115,390 115,390 2005 Wilderness Run Road (Lexington -Dodd Rd) 72,380 72,380 2005 D1ffley Rd( Braddock Tr -Dodd Rd) 73,370 73,370 2005 Northwood Parkway (Marice Dr -Denmark Ave) 68,950 68,950 2005 Seal Coat 153,769 153,769 2005 Signal 95,000 95,000 2005 Curb and Gutter 797,714 797,714 8,913,107 1,500,112 10,413,219 3/8/2002 Approved CIP MAJOR SPECIAL X2 -8r Roadway STREET ASSESSMENT TOTAL 2006 Federal Dr (Yankkee Doodle to Violet) 112,000 30,000 142,000 2006 Dodd Road (Diffley to Wescott) 125,000 15,000 140,000 2006 Ashbury Road (Blue Cross to Blackhawk Hills) 64,000 130,000 194,000 2006 Blackhawk Hills Rd (Ashbury to Federal) 48,000 19,000 67,000 2006 Bicentennial 1-8 Additions 38,260 114,780 153,040 2006 Robin Lane 59,199 59,199 118,398 2006 Blackhawk Oaks (Riverton Ave) 34,432 34,432 68,864 2006 Hillandale 1-3 Addn's (Meadowlark South) 36,340 36,340 72,680 2006 Art Rahn (Kathryn Cir) 16,361 16,361 32,722 2006 Towerview Rd (West of Pilot Knob) 52,680 52,680 2006 Killdeer Addition (Joyce Ct) 12,900 12,900 25,800 2006 Saddlehom/Sunset Addn's 326,640 325,440 652,080 2006 Lexington Square 346,000 346,000 692,000 2006 WestburyAddn 133,700 134,100 267,800 2006 Hampton Heights 109,580 109,580 219,160 2006 Pilot Knob Rd (Duckwood Dr- Yankee Doodle Rd) 15,620 15,620 2006 Diffley Rd(BlackHawk Rd -35E Northbound Ramp) 19,030 19,030 2006 Diffley Rd (35E Northbound Ramp - Pilot Knob) 122,210 122,210 2006 Pilot Knob Rd (Duckwood Dr- Diffley) 178,970 178,970 2006 Cliff Rd (Johnny Cake - Lake Park Dr) 85,030 85,030 2006 Cliff Rd (Thomas Ln - Lake Park Dr) 3,960 3,960 2006 Cliff Rd (Lenore Ln -Johnny Cake) 18,590 18,590 2006 Seal Coat 153,711 153,711 2006 Signal 95,000 95,000 2006 Curb and Gutter 869,467 869,467 3,024,000 1,435,812 4,459,812