Loading...
09/20/2016 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota SEPTEMBER 20, 2016 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A closed session was called at 6:15 p.m. to discuss labor negotiations. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Human Resource Manager Peterson, and Finance Director Pepper. The closed session adjourned at 6:22 p.m. A regular meeting of the Eagan City Council was held on Tuesday, September 20, 2016 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Finance Director Pepper, Director of Community Development Hutmacher, City Planner Ridley, Public Works Director Matthys, Director of Parks and Recreation Pimental, Deputy Chief of Police Johnson, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of September 6, 2016 regular City Council meeting as presented. B. Personnel Items: 1. It was recommended to accept the resignation of Kerry Phillips, Recreation Program Supervisor and authorize the recruitment and replacement of this position. 2. It was recommended to accept the resignation of listed seasonal employees. 3. It was recommended to approve the contract for a Classification and Compensation Study with Springsted Incorporated. C. It was recommended to ratify the check register dated September 2, and 9, 2016 as presented. D. It was recommended to approve the ordinary and customary contract with Minnesota Vikings Football and U.S. Bank National Association, Royal Vending, Inc. E. It was recommended to authorize the submission of a grant from the Metropolitan Regional Arts Council in the amount of $5,000 for a Community Arts Grant. F. It was recommended to approve a resolution authorizing the Mayor and Clerk to execute a deed conveying Outlot I, Gopher Eagan Industrial Park 2A Addition to the State of Minnesota, thereby City Council Meeting Minutes September 20, 2016 2 page allowing the City to acquire the property for a subsequent sale to Gertens for use as an eco -site, yard waste facility. G. It was recommended to approve a resolution appointing absentee ballot board judges and designating them as deputy city clerks for the purpose of administering the November 8, 2016 General Election. H. It was recommended to approve a resolution appoint election judges for the November 8, 2016 General Election. I. It was recommended to approve the general insurance renewal for the period of July 1, 2016 to July 1, 2017. J. It was recommended to receive the Final Assessment Roll for Project 1142 (Nicols Road (Silver Bell Road to 1,235' North) — Street Improvements) and schedule a public hearing to be held on October 18, 2016. K. It was recommended to receive the Final Assessment Roll for Project 1194 (Whispering Woods Stn, 11th —13th Additions —Street Improvements) and schedule a public hearing to be held on October 18, 2016. L. It was recommended to receive the Final Assessment Roll for Project 1195 (Oslund Timberline / McCarthy Ridge — Street Improvements) and schedule a public hearing to be held on October 18, 2016. M. It was recommended to receive the Final Assessment Roll for Project 1197 (Cedar 4th Addition — Street Improvements) and schedule a public hearing to be held on October 18, 2016. N. It was recommended to receive the Final Assessment Roll for Project 1202 (Eagan Business Commons (Commers Drive) —Street Improvements) and schedule a public hearing to be held on October 18, 2016. 0. It was recommended to approve the final payment for Contract 16-20 (Citywide Traffic Signal Painting) in the amount of $11,315.00 to OLS Restoration, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. P. It was recommended to approve a resolution to temporarily extend the licensed premises of Bald Man Brewing, Inc. doing business as Bald Man Brewing, located at 2020 Silver Bell Road #25 on October 1, 2016. Q. It was recommended to approve the final payment for Contract 16-02 (Citywide Street Improvements) in the amount of $7,680.98 to McNamara Contracting, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. R. It was recommended to approve the plans and specifications for Contract 16-10 (Well No. 22 Building and Equipment —Water Improvements) and authorize the advertisement for a bid opening to be held on October 13, 2016. S. It was recommended to receive the petition to vacate excess public right-of-way at 3800 Dodd Road (near Wescott Road) and schedule a public hearing to be held on October 18, 2016. T. It was recommended to approve a Stormwater Management System Maintenance Agreement with JJMM Investments, L.L.C., for property located at 3500 Dodd Road, and authorize the Mayor and City Clerk to execute all related documents. U. It was recommended to approve an extension of time to December 3, 2016 to record a Conditional Use Permit and Planned Development Amendment for Crossroads Church and FFC Properties. V. It was recommended to approve a Professional Service Agreement with Peters Design Company to provide communications consulting services related to Website redesign and reviewing brand strategy research. W. It was recommended to approve Final Planned Development for Lot 1, Block 1, CityVue Commons 2nd Addition — EaganVue Apartments, LLC City Council Meeting Minutes September 20, 2016 3 page X. It was recommended to approve a resolution accepting $105 donation from Keith Maiz and an anonymous donor. Y. It was recommended to approve an agreement between the City and Outfront Media, LLC to provide the City five hours/month (2250 eight -second spots) for public service announcements on the billboard located on Canadian Pacific Railway System right-of-way on the south side of 1- 494 and west of Hwy 55, beyond the NE corner of 1181 Trapp Road, in the NE % of Section 3. Z. It was recommended to approve the Second Amendment to the purchase agreement with GLG Properties ("Gertens") for the sale of Outlot I, Gopher Eagan Industrial Park 2nd Addition, extending the closing date to on or before November 15, 2016. AA. It was recommended to approve a Subscription Agreement with MediaValet for a digital photo asset management system for the organization and authorize the Mayor and City Clerk to execute all related documents. PUBLIC HEARINGS Variance — Oak Ridge Elementary School City Administrator Osberg introduced the item noting ISD #196 is proposing to add a 6,900 square foot two-story addition to the existing 51,000 square foot Oak Ridge Elementary School located at Johnny Cake Ridge Road and Clemson Drive. A portion of the new addition would encroach 9' into the minimum 50' structure setback from the common lot line with Downing Park. City Planner Ridley gave a staff report. The applicant was present and available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing and approve a 9 foot Variance to the minimum 50 foot structure setback in a Public Facilities Zoning District for Oak Ridge Elementary School located at 4350 Johnny Cake Ridge Road, subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The Applicant shall relocate the existing water main, vacate a portion of the existing drainage and utility easement, and dedicate a new 20 foot wide easement over the new water main. 3. The Applicant shall obtain an approved Building Permit. 4. The exterior building materials shall complement the existing structure in type and color. Lot 1, Block 1, Wilmus Addition Easement Vacation City Administrator Osberg introduced the item noting the Council is being asked to accept the dedication of a public drainage and utility easement in association with the vacation of a portion of a City Council Meeting Minutes September 20, 2016 4 page public drainage and utility easement on Lot 1, Block 1, Wilmus Addition (Oak Ridge Elementary School). The purpose of this request is to relocate existing public water main away from a proposed new building addition to Oak Ridge Elementary School. Public Works Directory Matthys gave a staff report. The applicant was present and available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing and accept the dedication of a public drainage and utility easement in association with the vacation of a portion of a public drainage and utility easement on Lot 1, Block 1, Wilmus Addition (Oak Ridge Elementary School) and authorize the Mayor and City Clerk to execute all related documents. Aye: 5 Nay: 0 Lot 1, Block 2, Weston Hills 2nd Addition Easement Vacation City Administrator Osberg introduced the item noting the purpose of this request is to allow the homeowners to install an in -ground pool in the backyard. On August 3, 2016, City staff received a petition from property owners of Lot 1, Block 2, Weston Hills 2nd Addition, requesting the vacation of a portion of existing drainage and utility easement on their property at 4668 Weston Hills Drive. Public Works Directory Matthys gave a staff report. Applicants, Eric and Stephanie Stahl, were present and available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Hansen seconded a motion to close the public hearing and approve the vacation of a portion of a public drainage and utility easement on Lot 1, Block 2, Weston Hills 2nd Addition (4668 Weston Hills Drive), and authorize the Mayor and City Clerk to execute all related documents. Aye: 5 Nay: 0 OLD BUSINESS Amended Preliminary Planned Development and Preliminary Subdivison — MV Eagan, LLC City Administrator Osberg introduced the item noting the Council is being asked to approve an amended Preliminary Planned Development and Preliminary Subdivision with modified conditions for the Vikings Lakes Development. City Planner Ridley gave a staff report and provided a site map. Representatives from the Minnesota Vikings made a brief presentation and were available for questions. City Council Meeting Minutes September 20, 2016 5 page Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve an amended Preliminary Planned Development and Preliminary Subdivision with modified conditions. Aye: 5 Nay: 0 NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA PUBLIC WORKS DIRECTOR Public Works Director Matthys gave an update on the road improvements on Pilot Knob and Central Parkway and noted weekly updates are posted on the City's and County's websites. A press release will be issued providing details on the remaining schedule of the improvements. VISITORS TO BE HEARD Past practice and policy during election years, from the opening of the Council candidate filing period through the November election, the Visitors to be Heard segment of the meeting shall occur for a period of time not to exceed ten minutes and will not be televised. There were no visitors to be heard. ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:01 p.m. Aye: 5 Nay: 0 t0—L , —XOticp Date �n ' VVI Mayor City Clerk Y)e?all