10/04/2016 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
OCTOBER 4, 2016
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
Dan Redpath addressed the Council regarding consideration of an ordinance amendment to the City's
on -sale alcohol licensing regulations.
A regular meeting of the Eagan City Council was held on Tuesday, October 4, 2016 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller,
Communications Director Garrison, Finance Director Pepper, Director of Community Development
Hutmacher, Public Works Director Matthys, Chief of Police McDonald, Fire Chief Scott, City Attorney
Dougherty, and Executive Assistant Stevenson.
AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of September 13, 2016 Special City Council
meeting and September 20, 2016 regular City Council meeting as presented.
B. Personnel Items:
1. It was recommended to authorize the hiring of a Police Clerical Tech 4, to be named.
2. It was recommended to authorize the hiring of Michelle Sell, Police Clerical Tech 4.
3. It was recommended to authorize the hiring of Ricky Regenold, Part Time Custodian at the
Eagan Community Center.
4. It was recommended to authorize the hiring of listed seasonal and temporary employees.
5. It was recommended to approve the contract between the City of Eagan and Walgreens, Inc.
for employee flu shots.
C. It was recommended to ratify the check register dated September 16, and 23, 2016 as
presented.
D. It was recommended to approve the ordinary and customary contract with Walgreen Co.
E. It was recommended to approve Change Order #2 for Project 16-05 Fire Station One.
F. It was recommended to adopt a resolution approving an Exempt Permit for Moms & Neighbors,
Inc. to conduct a raffle on November 11, 2016 at 4185 South Robert Trail.
City Council Meeting Minutes
October 4, 2016
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G. It was recommended to receive the Final Assessment Roll for Project 1191 (Eagandale
Corporation Center — Street Improvements) and schedule a Public Hearing to be held on
November 1, 2016.
H. It was recommended to receive the Final Assessment Roll for Project 1198 (Blackhawk
Forest/Centex Vermillion Additions— Street Improvements) and schedule a Public Hearing to be
held on November 1, 2016.
I. It was recommended to receive the Final Assessment Roll for Project 1199 (Red Oaks,
Woodlands 4th, Verdant Hills, Verdant Acres Additions — Street Improvements) and schedule a
Public Hearing to be held on November 1, 2016.
J. It was recommended to receive the Final Assessment Roll for Project 1200 (Diffley Commons —
Street Improvements) and schedule a Public Hearing to be held on November 1, 2016.
K. It was recommended to receive the Final Assessment Roll for Project 1201 (Kingswood Ponds —
Street Improvements) and schedule a Public Hearing to be held on November 1, 2016.
L. It was recommended to approve the final payment for Contract 16-01 (Citywide Street
Improvements) in the amount of $113,762.15 to McNamara Contracting, Inc., and accept the
improvements for perpetual City maintenance subject to warranty provisions.
M. It was recommended to approve a natural gas service installation contract for the Central
Maintenance Facility (3501 Coachman Point) with Minnesota Energy Resources Corporation and
authorize the Mayor and Deputy City Clerk to execute all related documents.
N. It was recommended to approve Change Order #1 to Contract 16-19 (Central Maintenance
Facility Improvements — Brine Production System) and authorize the Mayor and Deputy City
Clerk to execute all related documents.
O. It was recommended to approve Specific Additions to the Winter Trail Maintenance Program as
endorsed by consensus at the September 13, 2016 Council Workshop.
P. It was recommended to approve an amendment to the Technical Specialty Consulting
Agreement with Houston Engineering, Inc., and authorize the Mayor and Deputy City Clerk to
execute all necessary documents.
Q. It was recommended to approve a resolution in support of Dakota County's draft 5 -year
Transportation Capital Improvement Program for 2017-2021.
R. It was recommended to approve a Cost Share, Operation and Maintenance Agreement with the
property owners of 1268 East Balsam Trail to help implement a Multi -Cell Bioretention Basin
Project through the Water Quality Cost -Share Partnership Program and authorize the Mayor and
Deputy City Clerk to execute all related documents.
S. It was recommended to authorize funding and approve a Joint Powers Agreement with Dakota
County to participate in station area planning along the Cedar Avenue Transitway, METRO Red
Line, and authorize the Mayor and Deputy City Clerk to execute all related documents.
T. It was recommended to approve the Fiber Lease Agreement with Metro Valley Transit Authority
for Blackhawk Park & Ride.
PUBLIC HEARINGS
MV Eagan —Viking Lakes
Easement Vacation
City Administrator Osberg introduced the item noting on August 30, 2016, City staff received a petition
requesting the vacation of existing public right-of-way, drainage and utility, and temporary construction
City Council Meeting Minutes
October 4, 2016
3 page
easements on multiple properties included within the proposed planned development project known as
Viking Lakes located south of O'Neill Drive and west of Ames Crossing Road, in northeastern Eagan.
Public Works Director Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Tilley seconded a motion to close the public hearing and
continue action on the vacation of public right-of-way, drainage and utility and temporary construction
easements to coincide with future City Council consideration of the final plat of Vikings Lakes. Aye: 5
Nay: 0
Project 1203, Mallard Park 2nd Addition
Project 1196, Cedar Grove 3rd Addition
Project 1193, Denmark Avenue, Timbershore Additions, Pilot Knob Heights Additions
Project 1192, Johnny Cake Ridge Road (Cliff Road to Teal Cove)
Final Assessment Hearing
Public Works Directory Matthys gave an overview of Projects 1203, 1196, 1193, 1192. Matthys noted
the Final Assessment Roll was presented to the City Council on September 6, 2016, with a public hearing
scheduled for October 4, 2016, to formally present the final costs associated with this public
improvement to the affected benefitting properties.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Bakken seconded a motion to close the public hearing
and approve the Final Assessment Rolls for Project 1203 (Mallard Park 2nd Addition — Street
Improvements), Project 1196, Cedar Grove 3rd Addition, Project 1193, Denmark Ave, Timbershore
Additions, Pilot Knob Heights Addition, and Project 1192, Johnny Cake Ridge Road (Cliff Road to Teal
Cove), and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0
OLD BUSINESS
There was no old business to be heard.
NEW BUSINESS
There was no new business to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
City Council Meeting Minutes
October 4, 2016
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VISITORS TO BE HEARD
Past practice and policy during election years, from the opening of the Council candidate filing period
through the November election, the Visitors to be Heard segment of the meeting shall occur for a period
of time not to exceed ten minutes and will not be televised.
There were no visitors to be heard.
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
6:42 p.m. Aye: 5 Nay: 0
Date
Mayor
City Clerk