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11/09/2016 - City Council SpecialSPECIAL CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 9, 2016 5:30 P.M. EAGAN ROOM—EAGAN MUNICIPAL CENTER AGENDA I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. JOINT MEETING WITH AIRPORT RELATIONS COMMISSION • MAC/FAA Briefing on Converging Runway Operations • Proposed 2016-2017 Airport Relations Commission Work Plan IV. JOINT MEETING WITH ENERGY AND ENVIRONMENT ADVISORY COMMISSION V. STEALTH TOWER LIGHTING POLICY VI. OTHER BUSINESS VII. ADJOURNMENT Agenda Information Memo November 9, 2016, Eagan City Council Meeting III. JOINT MEETING WITH THE AIRPORT RELATIONS COMMISSION A. FAA/MAC Briefing on Converging Runway Operations Action To Be Considered: There is no formal action. Staff from the Metropolitan Airports Commission (MAC) and Federal Aviation Administration (FAA) will be present to provide a briefing on impacts associated with Converging Runway Operations. Facts: ➢ The FAA has implemented new safety standards at MSP Airport referred to as non -intersecting Converging Runway Operations (CRO). ➢ The FAA defines CRO when the extended centerline of two runways intersect within one nautical mile of the two runway departure ends, posing a potential risk if a landing aircraft on one runway discontinues its approach and goes around concurrent with a simultaneous departure from the other runway, and neither aircraft diverges from its initial flight path; ➢ The CRO procedures have impacted runway use and airport capacity. Most notably for Eagan, there has been a significant increase in departures off of Runway 17 (often referred to as the North/South Runway). Noise complaints ➢ Given the runway use trends over the past year, Eagan and other communities have raised concerns with the MAC and FAA. At Eagan's request, the NOC passed a resolution, which was later unanimously adopted by the MAC Commission of the whole, to request the FAA conduct an environmental review to thoroughly assess the existing and future impacts to noise and airport capacity from its CRO mitigation actions at MSP. The request includes a call for existing and forecasted runway use and noise contour analysis. ➢ Elaine Buckner, MSP Air Traffic Control Tower Manager, and Dana Nelson, MAC Manager of Noise, Environment and Planning, will be in attendance at the workshop to brief the Council and Airport Relations Commission on the impacts associated with CRO, and the FAA's plans to remedy those impacts. Attachments: III -1 Presentation, Converging Runway Operations III -2 Letter and Resolution from MAC to FAA B. PROPOSED 2016-2017 AIRPORT RELATIONS COMMISSION WORK PLAN Action To Be Considered: There is no formal action. The ARC will present their proposed 2016-2017 work plan for discussion. Formal action to consider the work plan will be added to a future City Council consent agenda. Facts: ➢ The Airport Relations Commission (ARC) is prepared to dialogue with the Council about their proposed 2016-2017 ARC Work Program. Chuck Thorkildson, Chair of the ARC, will present an overview of the proposed work plan. ➢ If so directed by the Council, formal action can be included on the November 15, 2016 City Council consent agenda to approve the 2016-2017 ARC work program. Attachments: III -3 Proposed 2016-2017 ARC Work Plan c NOW •�MAW 0 s LL- CO CIO cn r. M-M-Ew 3 U �s e V) Ea c •�MAW 0 CO CIO U e V) Ea Ce U u N C: U O 4- 0 g 1.� E D 4' D V U LLJ L^ LU .o 04=6 �.: 0 IN D V) 0 E a) a� LO 0 0 m k LO a tJ 3 a� a a) (D 3 - a LO CD 0 m � 4- 0 CO CqC3 a) Cie 9 9 } c� a Oam as c� Oam 0 LO 0 E "4 s n 1 IZ- ._. —_—i.� pu 1 ; , _ 1 I E d u 0 LO 0 E "4 s CLg q moo LSI on 2 LLJ W r U V } LL, N LIJ AN 0. 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Barry Cooper Federal Aviation Administration Great Lakes Region O'Hare Lake Office Center 2300 East Devon Avenue Des Plaines, IL 60018 RE: Non -intersecting Converging Runway Operations (CRO) impacts at Minneapolis -St. I or aircrarc arrivals on Kunway 35 while aircraft were departing simultaneously to the northwest and west off Runway 30L at Minneapolis -St. Paul International Airport (MSP). The suspension was triggered by new safety �'eust 28, 2015, arrival options resumed on Runway 35 with the use of an Arrival Departure Window (,x—DW) for Runwav 0 well. The FAA's Runway 35/Runway 3011 CRO ruling created a scenario in which departure oo,eratiom from both Traffic Control (ATC) at MSP has_,;evPI*rn)ed,,%n D%/ fiwirlun LOT MMIRUALA 9104V4114103iff di Mawrain co 42L Order 7110.65 ensuring the highest degree of safety, while mizing capacity and environmental impacts." In short, getting as close to the previous operational state as is possible. TrI7.770F ;# mitigation activities, several elected officials, communes and/or residents have raised concerns with aircraft operation levels over their communities including Minneapolis, The Metropolitan Airports Commission Is an affirmatiw action employer. mvmmspairport.com RelievpxAftparw AIRLAKE - ANC KA K CRYSTAL - FT,,Yr,,TG CLOUD -LAKE ELMO --SAINT PAULDOWNIOWN Minnetonka, St. Louis Park, Burnsville, Eagan, Mendota Heights, Sunfish Lake, and Richfield. As such, the MSP Noise Oversight Committee (NOC) has been in aleadership role facilitating the dialogue between the communes, FAA and the MAC on the CRO noise issue. As part of this ongoing dialogue, communities and the airlines have united in y<> for FAA environmental review of the CRO related changes referencing the provisions of FAA Order 1050.1F and evaluation of the associated capacity impacts. .At its September 21, 2016 meeting, ©eNO unanimously adopted a resolution recommending ay X it?.ttrt- r'.w, YLxX tv4m-?.�' k Qg,-Tt e»© ©!<J<» !<!»< assess the »«2424<«r impacts to noise and airport capacity from its CRO mitigation actions at MSP. This request includes a call for existing and forecast runway use and noise contour analyses, as well a:!<2<w .n of specific components that determine airport capacity. M-17-3kVir-1141. =77 afflip Resolution and the request to the FAA contained therein. MAC Cha-Irman cc: MSP NOC Mr. Brian D. Ryks, MAC CEO/Executive Director Attachment .......... [1111,11 11111,111111 11''11 Z ff U MET, M Tsi N My 11 M .......... �e. +: .......... ............. N WHEREAS,the NOC is the primary advisory body to the full Metropolitan Airports Commission (MAC) on topics related to aircraft noise at MSP; and, WHEREAS, the NOC is a balanced forum for the discussion and evaluation of noise impacts around MSrk including the identification, study, and analysis of noise issues; and, M WITMIMMMITMITIM Transportation Safety Board (NTSB) recommendation to establish separation standards for non -intersecting converging runway operations; and, WHEREAS, the FAA currently defines non -intersecting converging runway operations when the extended centerline of two runways Intersect within one nautical mile of the two runway departure ends, posing a potential risk if a landing aircraft on one runway discontinues Ws approach and aircraft diverges from its initial flight path; and, WHEREAS, on July 24, 2015, the FAA determined that the Runways 30L and 35 Converging Runway mitigation in place at MSP, as documented in a Safety Risk Management Document, were not sufficient to meet the standards of the Converging Runway requirement, therefore a temporary suspension was put In place for arrivals to MSP Runway 35; and, WHEREAS, on August 28, 2015, the FAA began allowing arrivals to Runway 35 using an approved separation technique to comply with the new Converging Runway requirements, which uses an Arrival -Departure Window (ADW) off the approach end of Runway 35 to effectively alternate Runway 30L departures with Runway 35 arrivals; and, WHEREAS, on September 21, 2016 the MAC delayed the MSP Long Term Comprehensive Plan, at the request of elected officials and the surrounding communities, to ensure the plan's noise analysis adequately considers the runway use now and Into the future with the new Converging Runway standards and related runway use patterns; and, WHEREAS, the local FAA Air Traffic Control Tower Manager provided updates to the NOC on this topic at the September 16 and November 18, 2015 meetings during an evaluation period for the mitigation techniques to determine the impacts they have on runway use and airport arrival rates; and, WHEREAS, the NOC was informed at its January 2016 meeting that, in addition to Runway 30L, the FAA determined that the new Converging Runway standards apply to MSP Runway 30R, requiring implementation of a second ADW off the approach end of Runway 35 beginning February 29, 2016; and, WHEREAS, since the new Converging Runway standards and related runway use patterns were put in place, changes have been observed in runway use and flight track data as reviewed and reported to the public by the NOC; and, WHEREAS, communities surrounding MSP have been expressing concern with a change in overflight frequency, patterns and related noise impacts; and, WHEREAS, communities and residents surrounding MSP are requesting information on the details surrounding the current ATC operational state and existing and future noise and capacity Impacts; and WHEREAS, FAA Order .1050.1E instructs that "formal and informal runway use programs that may significantly increase noise over sensitive areas" are FAA "actions normally requiring an Environmental Assessment," NOW THEREFORE BE IT RESOLVED, by the Noise Oversight Committee of the Minneapolis -St. Paul International Airport that the NDC recommends the MAC support and communicate the following request to the FAA: An environmental review be conducted bythe FAA to thoroughly assess the existing and future MSP. This evaluation should include the following: Runway use comparisons prior to and following the implementation of the new Converging Runway standards; o 20 -year forecast runway use under the new Converging Runway standards; Noise evaluation comparing Day -Night Average Sound Level (DNL) noise contours of the environment prior to and following the implementation of the new Converging Runway standards; An examination of airport capacity impacts, including throughput, efficiency, airborne and ground traffic flow effects, and increased variances in operational performance and reliability resulting from the implementation of the new Converging Runway standards as compared to pre Converging Runway Operations; and A plan to present the study and its findings to the NOC and communities. Adopted by the Minneapolis -St. Paul International Airport Noise Oversight Committee on this day, the 211 of September 2016. Resolution adopted by a unanimous vote of 12 to 0. UEEUZ��� 40. City of 1 i Proposed 2016-2017 Eagan Airport Relations Commission (ARC) Work Plan Work Plan Topic Presenters/Invited Schedule (tentative) Guests Joint Meeting with Mendota Heights Bryan Rykes, MAC Wednesday, September ® MAC update from new director and Stage V Aircraft Executive Director 14,2016; 7pm Mendota update from MAC staff Heights City Hall Brad Duffer, MAC Noise staff Mendota Heights Airport Relations Commission Joint Meeting with the City Council Wednesday, November 9, ® Converging Runway Operations Procedures (and Dana Nelson, MAC 2016, 5:30pm—Eagan Impact on Runway Usage) Mgr—Noise, Room (with Council) ® Presentation of ARC 2016-2017 Work Plan Environment and ® Overview and anticipated impact of Stage V and Next Planning 7pm Eagan City CouncilChambers (regular ARC Generation Aviation; fleet mix changes at MSP* Elaine Buckner, FAA mtg) Regular ARC Meeting (to follow meeting with Council) * Changes to RNAV arrival procedures/public outreach * Nighttime Runway Use * Use of the Eagan/Mendota Heights Corridor versus Runway 17 for eastbound departures (Summer 2016) * Committee Reports/Updates: Stage V and Next Gen Regular ARC Meeting Tuesday, January 10, 2017, 7pm ® FAA and Airline: Impact of Next Gen on MSP Airport FAA Designee ® Committee Reports/Updates: Stage V and Next Gen o Plan/Discuss need for October 2017 open house (in Delta Chief Pilot specific neighborhood and/or focus on impacts of Stage V going into effect)—consider "virtual" open house and video options? DRAFT 2016-2017 ARC Work Plan Page 2 Work Plan Topic Presenters/Invited Schedule (tentative) Guests Tour of FAA Control Center (Farmington) Tuesday, March 14, 2017, 7 m Joint Meeting with Mendota Heights Brian Rykes, MAC Tuesday, May 9, 2017, ® "State of the Airport" Update Executive Director 7pm, Eagan City Hall ® Summarize Eagan Committee effort (Next Gen and Stage V) Ibrahim Mohamed, MAC Commissioner (invite) Goals Workshop Tuesday, July 11, 2017, 7 m 2017 Street Alive Event—ARC Booth Date: TBD ® Location: TBD ARC Town Hall Meeting TBD October 2017 Ongoing ARC Efforts Review at monthly ARC ® Monthly review of MAC technical reports, including meetings in 2016-2017 Corridor compliance, fleet mix, and runway usage ® Receive feedback from the public on airport issues ® Review and provide feedback on Noise Oversight Committee initiatives and studies ® Ongoing communication efforts about airport issues via Experience Eagan, City website, social media and cable TV ® Participation in MAC aviation disaster drills ® Participate in Streets Alive community event Agenda Information Memo November 9, 2016 Eagan Special City Council Workshop IV. 2016/2017 ENERGY AND ENVIRONMENT ADVISORY COMMISSION WORK PLAN AND GOALS Direction For Consideration: No formal action required. Pending Council's direction, this is an informational item presenting ideas from the EEAC for their 2016/2017 work plan and goals. Annual combined meeting will occur after a short presentation is given by staff and EEAC members. Facts: ➢ 2015/2016 work plan goals were presented to City Council in December 2015. ➢ EEAC split into a few small groups to work on goals for this past year. ➢ Two work groups led to actionable items. First, being a possible participation in the local solar garden options; and second, a resolution was passed for promoting pollinator friendly practices within the city. ➢ The 2016/2017 work plan and goals will be presented (included in attachment) to Council on Wednesday, November 9, 2016 by staff and members of the EEAC. ➢ Discussion of the EEAC has focused on keeping a smaller number of achievable goals as part of the 2016/2017 work plan. ➢ During the combined meeting, members of the EEAC will be available for comments and/or questions on the 2016/2017 work plan. Attar IV -1 Presentation Slides from Presi Presentation kP iW. 5 m Agenda Information Memo November 8, 2016 Special City Council Workshop IV. Sperry Tower Lighting Policy Direction For Consideration: Review considerations for a Lighting Policy for the Sperry Telecommunications Tower and provide direction to staff for accommodating future council action. Facts: ➢ On February 10, 2015, the City Council provided direction to staff for the preparation of the final plans and specifications that addressed the aesthetics and lighting details of the telecommunications facility that would replace the Sperry Tower Reservoir. ➢ On February 16, 2016, the Council awarded Contract 15-04 (Sperry Tower Recommissioning) to Vinco, Inc., for the removal of the 500,000 gallon Sperry reservoir/ tower and replacement with a new "Stealth" design telecommunication tower with LED lighting. ➢ The new telecommunications tower is scheduled to be completed next week. City, county and telecommunications antennas will be placed on the structure over the next month. ➢ The lighting features on the telecommunications tower, per Council direction, will have nearly limitless capabilities. The capabilities include the following: o Thousands of individual lights with unique control of each o Wide range of colors (indefinite) o Lighting - remain constant to consistently changing o Coordination of multiple lights creates apparent images that may move or form shapes ➢ As the lighting of the tower will be the first of its kind within the city, Staff believe the lighting of the telecommunications tower should be considered in regard to Section 11.70 (Performance Standards) of the City Code. Subdivision 28.K within said section of code addresses the placement, erection and maintenance of dynamic display signs. Under said code, dynamic display signs are allowed subject to the following conditions: o Display may not change or move more often than once every one minute o Images displayed must be static, and the transition from one static display to another must be instantaneous without any special effects o Images displayed must be complete in themselves, without continuation in content to the next image ➢ With great capabilities come great responsibilities. Staff have researched policies for similar lighting systems for both public and private facilities, in state and out of state, where schedules are often established for specialty lighting. A recent Star Tribune article (by Kavita Kumar, Business Section, October 23, 2016) detailed the creativity of similar LED lighting on the top of the Target Corporation headquarters in Minneapolis, where 30 different lighting designs purposefully provide a public art display. (https:/Zwww.youtube.com/watch?v=DIB2126s2SA) ➢ The management of the lighting by staff will be an additional responsibility not currently addressed. The lighting options offered for the Council's consideration have a wide variety of associated responsibilities, from very little to a considerable amount, at times. ➢ The Council may want to consider the appropriateness of modifying the City Code to address the accommodation of the desired lighting policy for the Sperry Tower. Consideration may also be given to the incorporation of the lighting as part of a public art policy for inclusion within the comprehensive guide plan update. ➢ Staff have completed a broad analysis of a variety of existing public and private facility lighting policies in response to the Council's direction and will be happy to address any questions the Council may have. CONSIDERATIONS Lighting Policy Options —for discussion purposes only • Consistent Color/Lighting ➢ Default color— Eagan Green ➢ Meet current conditions for dynamic display signs ➢ Unique color(s) for City recognized holidays —ONLY (See attachment) ➢ Lighting begins at sunset and concludes at midnight • Variable Color/Lighting ➢ Default color — Eagan Green ➢ Default lighting - Constant ➢ Meet current conditions for dynamic display signs ➢ Unique color(s)/lighting for City recognized holidays & other designated dates/ events/recognitions (See attachment) ➢ Lighting begins at sunset and concludes at sunrise the next morning • Public Art ➢ Annual palette of 2-3 dozen designs (seasonal in nature — see attachment) ➢ DO NOT meet current conditions for dynamic display signs ➢ Unique colors)/lighting for City recognized holidays & other designated dates/ events/recognitions (See attachment) ➢ Private requests of nature that are NOT religious, political, personal or commercial ➢ Lighting begins at sunset and concludes at sunrise the next morning Attachments: (3) IV -1 Draft Sperry Tower Lighting Policy, pages through IV -2 Draft Holidays/Designated Dates/Events/Recognitions, page IV -3 Draft Palette of Seasonal Designs, pages and SPERRY TOWER LIGHTING POLICY Policy should consider: Default color— Eagan Green Lighting beginning and ending times Meet current City Code: Section 11.70 (Performance Standards) Subdivision 28.K (Placement, erection and maintenance of dynamic display signs) Specific "traditional" lighting days (e.g. July 4th — red/white/blue, Christmas — red/green, etc.) Public art opportunity Policy may consider: • Lighting requests per application o Privilege, not entitlement o No guaranteed approval; selection is at the sole discretion of the City and not subject to appeals or negotiation o No feedback obligation regarding status, merit or denial of application o No automatic renewal; applicants must submit a new request each year and are not automatically guaranteed to be selected again o No lighting for religious, political, personal or commercial events o Submit 30 days before requested date • Lighting in response to specific event/occurrence (tragedy, championship, etc.) • Light shows celebrating holidays/events, synchronized to radio or internet broadcast • Web -based interactive individual access and control of lighting • Dim lights to be less distracting to migratory birds during certain times of the year DRAFT POLICY LANGUAGE POLICY STATEMENT The Sperry Tower is capable of providing special lighting which can enhance the citizen, business and visitor experience while promoting the city, its civic institutions, state and federal holidays, and other public events of community significance. The technology installed in this facility allows programming of near infinite combinations of colors and lighting. Accordingly, special requests for lighting —from either internal or external groups or organizations — will likely emerge; and to ensure consistency in process and application of use of these features, all such requests must be approved by City Administration under the guidance provided herein. PURPOSE This policy is intended to clarify the process and criteria for allowable lighting "shows", balancing the capabilities of the technology with respect and sensitivity to the City as first and foremost a local municipality. BACKGROUND AND DEFINITIONS The term "show" denotes any setting of lights regardless of the duration. A "synchronized show" refers to the tower, where lights can be orchestrated, possibly to music, as described below. The tower features applied to this policy include the following: The tower can be programmed for synchronized light shows through the use of individually programmable LED lights. (All LED lighting has virtually unlimited color settings). The entire facility can be programmed to seemingly infinite combinations of static or animated shows, potentially set to music, if a separate computer/audio system were installed. While there are potentially limitless combinations of shows, it should be noted that the software controlling colors involves hours of staff time to customize and requires trial -and -error observation to confirm operations. Any requests for customization must consider this staff time and expense. The tower is not considered to be used for any music -synchronized shows given its height and its wide dispersion of sound, potentially disrupting the adjacent neighborhoods. RULES FOR LIGHTING SHOWS 1. City themed color of green lights is permitted and assumed to be standard or "default" setting. 2. From time -to -time, the "Tower Programming Committee" described below, will create and recommend new and amended shows for the tower, adding to those already created and those that have been pre -authorized (see below). 3. Internal or external requests for new or amended shows shall only be approved under truly exceptional circumstances, acknowledging that scores of worthy groups have a special color, event, or idea that would be wonderful to display, but would be both burdensome to implement and, more importantly, difficult to control for the purposes of equity and in the preservation of fairness. 4. The Public Works Department is responsible for the care, maintenance, and implementation of tower settings and new/amended programming. Any deviations from existing, approved shows must consider the time and resources necessary for the work. APPROVED SHOWS (Traditional Lighting Days) Appendix A includes approved light shows. This list, which shall be updated from time to time, does not mandate that such shows are displayed, only that they are available to be implemented should direction be provided by the City Administrator or his/her designee. REQUEST SUBMISSION All requests must be received in writing (or online) by full completion of the Tower Lighting Request form (e.g. organization name, address, phone number, email address, contact information, description of event/recognition, specify date, specific color/theme). The request form must be completed and signed by a management representative of the official organization making the request, and submitted to the City at least 30 days in advance of the lighting date requested. REQUEST APPROVAL If you plan to acknowledge the lighting in communications materials, please provide samples for review and approval to croscipioni@cityofeagan.com no later than 14 days prior to the lighting. Failure to do so may result in our inability to grant the request. Approved requests will be granted for a maximum of one night. Sample Policies www.esbnyc.com/pr-pop-culture/tower-lighting-request www.empirestatebuilding.com pplweb.com/tower-lighting/ www.aIbany.edu/facilities/documents/Fountain_Tower_Show_PoIicy.pdf www.dot.state.mn.us/i35wbridge/bridgelighting.html www.hennepin.us/residents/transportation/lowry-avenue-bridge-lighting-policy Sperry Tower Lighting Schedule – City Holidays ONLY ;Date - Holiday Colors Used for Lighting f ;January 1- New Year's Day Blue jJanuary 18 – Martin Luther King Jr. Day Red, White and Blue :February 17 – Presidents' Day iRed, White and Blue i IMay 30 - Memorial Day jPink _ July 4 - Independence Day "-IRed, White and Blue f ;September 1- Labor Day iRed, White and Blue November 11- Veterans Day Green jNovember 24 - Thanksgiving Day Brown and Orange _.--_ _— ___-.--- -- - _____- _ . jDecember 24/25 - Christmas Eve/Day ;Red and Green _ I Sperry Tower Lighting Schedule - other dates/ events/ recognitions (examples) !February 14 - Valentine's Day iRed March 17 - St. Patrick's Day Green May 11- Mother's Day !Pink (June 14 - Flag Day Red, White and Blue I ;September 11- 9/11 Memorial Red, White and Blue ;October 31- Halloween ;Orange fix 1i I.r i i� r F4 r11a � it[ a RROM W tr-+ • m R�1 The Sperry Tower lighting system was designed to use 112 energy efficient RGBW (red, green, blue, white) LumenpulseTm 4 -foot linear color changing LED luminaires and 6 RGBW color changing flood luminaires. Each luminaire is DMX capable which allows them to be managed by a control system. They are equipped with individual LED lamps capable of projecting an almost unlimited number of colors onto the surface of the tower panels and legs. The primary function of the luminaires is to provide light that grazes the surface of each individual 10 -foot tower panel — one 4 -foot luminaire per panel. The tower can be illuminated in a static display of color, or all luminaires can change color at a variable rate using the lighting control system. The same control system can employ preprogrammed lighting schemes to commemorate special events and holidays. Each individual luminaire can change colors at different rates and intensities to provide a very dynamic display of light. The colors of light can appear to smoothly "move" up, down and sideways. Luminaires can be grouped to enable crude shapes to appear on the tower. The system will not have enough granularity to create the appearance of text. The entire lighting system is networked and identifies and locates each luminaire. LumenlDTM is the software/hardware package that provides a direct connection to a PC for quick addressing, diagnostics and demonstration of the luminaires. The software gives the City the ability to change, edit and create new lighting schemes. The software was developed for novice and advanced users and has an intuitive approach that results in a significant reduction in commissioning time and installation costs. DMX/RDMTM is a feature that allows full bi-directional control and communication for easy commissioning. With RDM, the luminaires can communicate important information, such as their address, status, temperature, voltage, energy consumption and predicted lifetime expectancy. They can also be discovered, updated or re -commissioned at any time. RDM simplifies the maintenance of the lighting system by isolating and identifying potential issues and problem devices, therefor enabling the City to implement