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12/06/2016 - City Council Regular
AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING DECEMBER 6, 2016 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. APPROVE On -Sale 3.2 Percent Malt Liquor (Beer), Wine and Sunday Wine License for Frank Eagan, LLC doing business as R Taco, 3345 Central Park Village Drive F. APPROVE Exempt Permit for Ducks Unlimited South Metro Flyaway Chapter MN 330 to hold a raffle on January 28, 2017 at 3010 Eagandale Place G. APPROVE Debt Management Policy H. CANCEL December 13, 2016 Special City Council meeting I. APPROVE Resolution renewing existing alcohol licenses for 2017 J. APPROVE Resolution directing the City Clerk to issue 2017 alcohol license renewals upon licensees' submission of renewal documents and fees K. SCHEDULE public hearing date for December 20, 2016 to consider the 2017 Fee Schedule L. APPROVE 2017 Enterprise Fund budgets for Public Utilities (Water, Sewer, Street Lighting, Storm Drainage/Water Quality, Cascade Bay, Civic Arena, Community Center, and Fiber Infrastructure (Access Eagan) M. APPROVE 2017 Special Revenue Fund budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment fund (MIF) Revolving Loan Fund, Cable TV Franchise Fees Fund, E -TV Fund and Cedar Grove Parking Garage Fund N. ADOPT 2017 Eagan Convention and Visitors Bureau (ECVB) Budget 0. APPROVE the 2017-2021 General Facilities Renewal and Replacement Capital Improvement Plan and the 2017 budget P. APPROVE the 2017-2021 Vehicles and Equipment Capital Improvement Plan and the 2017 budget Q. RECEIVE Draft Feasibility Report for Project 1229, Waterview Addition — Street Improvements and Schedule Public Hearing for January 3, 2017 R. RECEIVE Draft Feasibility Report for Project 1231, Lexington Pointe 11th/ 12th/ 14th Additions - Street Improvements and Schedule Public Hearing for January 3, 2017 S. RECEIVE Draft Feasibility Report for Project 1232, Gardenwood Ponds 1st -3rd/ North Ridge Drive — Street Improvements and Schedule Public Hearing for January 3, 2017 T. RECEIVE Draft Feasibility Report for Project 1233, South Hills Addition — Street Improvements and Schedule Public Hearing for January 3, 2017 U. RECEIVE Draft Feasibility Report for Project 1234, Gopher Eagan Industrial Park (Kutoff Court) - Street Improvements and Schedule Public Hearing for January 3, 2017 V. APPROVE Final Payment, Contract 16-26, Golden Meadow Rain Garden Rehabilitation W. APPROVE Change Order No. 1 for Contract 16-23, Country Hollow Lift Station — Sanitary System Improvements X. APPROVE 2016-2017 Master Water Stewards Program Agreement with Freshwater Society Y. AWARD Contract 16-27, Thomas Lane Ravine Stabilization Z. APPROVE a Conditional Use Permit for First Industrial to allow overnight parking of box trucks located at 935 Aldrin Drive AA. APPROVE a Conditional Use Permit for ZZQ Smokehouse to allow on -sale liquor in conjunction with a restaurant located at 3390 Coachman Road V. PUBLIC HEARINGS A. PROPOSED 2017 Budget and Property Tax Levy B. VACATE Public Drainage & Utility Easements —1256 Trapp Road (Lots 9-11, Lots 27-30, Block 2 Eagandale Center Industrial Park) and APPROVE the Final Plat — Fleet Park Addition VI. OLD BUSINESS VII. NEW BUSINESS A. PLANNED DEVELOPMENT AMENDMENT—Coffee with Elias - A Planned Development Amendment to allow a coffee shop, bakery and ice cream fast food restaurant with a drive- thru located 1420 Yankee Doodle Road VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPTAGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. Approve First Amendment to Repurchase Agreement for Lot 1, Block 1, Cedar Grove Parkway 4th Addition D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT City of Eagan Meso TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: DECEMBER 2, 2016 SUBJECT: AGENDA INFORMATION FOR DECEMBER 6, 2016 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the December 6, 2016 City Council agenda, the following items are in order for consideration. Agenda Information Memo December 6, 2016 Eagan City Council Meeting [elf]► 1.1a0111re[C14L110 The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of the November 1, and November 15, 2016 regular City Council meeting, and November 9, 2016 Special City Council meeting as presented or modified. Attachments: (3) CA -1 November 1, 2016 Minutes CA -2 November 9, 2016 Minutes CA -3 November 15, 2016 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota NOVEMBER 1, 2016 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, November 1, 2016 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Finance Director Pepper, Director of Community Development Hutmacher, Parks and Recreation Director Pimental, Public Works Director Matthys, Police Chief McDonald, Fire Chief Scott, City Attorney Doughtery, and Executive Assistant Stevenson. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of October 10, 2016 Special City Council meeting, and October 18, 2016 regular City Council meeting as presented. B. Personnel Items: 1. It was recommended to authorize the hiring of a Recreation Program Supervisor, to be named. 2. It was recommended to accept the resignation and authorize the recruitment and replacement of Police Officer Austin Akervik. 3. It was recommended to authorize the hiring of an Accounting Intern, to be named. 4. It was recommended to accept the resignation of Jonathan Windgate, Part time Custodian at the Eagan Community Center and approve the recruitment and replacement of this position. C. It was recommended to ratify the check register dated October 14 and 21, 2016 as presented. D. It was recommended to approve the ordinary and customary contracts with Hunger Solutions EBT and Market Bucks Initiative, and Minnesota Vikings Football, LLC, U.S. Bank National Association and City of Eagan. E. It was recommended to approve an Exempt Permit for Faithful Shepherd Catholic School to hold a raffle on February 25, 2017 at 3355 Columbia Drive. F. It was recommended to approve Temporary On -Sale Liquor License and waive the license fee for Faithful Shepherd Catholic School on February 25, 2017 at 3355 Columbia Drive. City Council Meeting Minutes November 1, 2016 2 page G. It was recommended to approve a release of claims waiver with Franti Industries, Crum and Forster, et al., for work completed at the Fire Safety Center. H. It was recommended to approve the final payment for Contract 16-25 (Denmark Avenue Rain Gardens Renovation — Phase 2) in the amount of $180.00 to Outdoor Lab Landscape Design, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. I. It was recommended to approve a telecommunication lease agreement with Verizon Wireless (VAW), LLC, d/b/a Verizon Wireless, for antenna upgrade installations on a designated water reservoir site and authorize the Mayor and Deputy City Clerk to execute all related documents. J. It was recommended to approve Change Order No. 3 to Contract 15-04 (Sperry Tower Recommissioning) and authorize the Mayor and Deputy City Clerk to execute all related documents. K. It was recommended to approve an Encroachment and Maintenance Agreement with Minnesota Valley Transit Authority (MVTA) for bus shelter installations on Duckwood Drive. L. It was recommended to receive a petition to vacate public easements located within Lots 9-11 and 27-30, Block 2, Eagandale Center Industrial Park (1256 Trapp Road) and schedule a public hearing to be held on December 6, 2016. M. It was recommended to approve Change Order No. 3 to Contract 15-23 (Well No. 3 Restoration — Water System Improvements) and authorize the Mayor and Deputy City Clerk to execute all related documents. N. Item was removed. O. It was recommended to declare an outdated shooting system as surplus for donation to the City of Rosemount. P. It was recommended to approve payment for Project 1237 (Cedar Grove/Hwy 77 Center Transit Station) in the amount of $17,571.84 to Metro Transit. PUBLIC HEARINGS Final Assessment Hearings — Street Improvements for: Project 1198, Blackhawk Forest/Centex Vermillion Additions, Project 1199, Red Oaks, Woodlands 4t", Verdant Hills, Verdant Acres Additions, Project 1200, Diffley Commons, Project 1201, Kingswood Ponds, Project 1191, Eagandale Corporate Center Public Works Director Matthys gave an overview of Projects 1198, 1199, 1200, 1201, and 1191. Matthys noted the Final Assessment Roll was presented to the City Council on October 4, 2016, with a public hearing scheduled for November 1, 2016, to formally present the final costs associated with these public improvements to the affected benefitting properties. Matthys noted one letter of objection was received for Project 1201, Kingswood Ponds Street Improvements. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the Public Hearings and approve the Final Assessment Rolls for Project 1198, Blackhawk Forest/Centex Vermillion Additions, City Council Meeting Minutes November 1, 2016 3 page Project 1199, Red Oaks, Woodlands 4th, Verdant Hills, Verdant Acres Additions, Project 1200, Diffley Commons, Project 1201, Kingswood Ponds, Project 1191, Eagandale Corporate Center, and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 OLD BUSINESS Address Rezoning, Preliminary Subdivision (Tipperary) and Variance — Pulte Homes City Administrator Osberg introduced the item noting this request was before the City Council on October 18, 2016, and was continued at the applicant's request. Pulte is proposing a Rezoning and Preliminary Subdivision for development of single-family homes. The Preliminary Subdivision proposes to create 11 single-family lots in Eagan consistent with the proposed R -1S zoning. Osberg noted at the October 18th meeting, Council gave direction to the applicant that Planned Development zoning was preferred to the requested R -IS zoning. Subsequent to the meeting, staff was reminded that Chapter 11, Sec. 11.60, Subd. 18, B., 3 of the City Code states that the minimum total area required for a planned development shall be five acres of contiguous land. The proposed plat and rezoning affect 3.8 acres, less than the 5 acres City Code requires. Paul Heuer, Pulte Homes, addressed the Council stating that a straight R -IS zoning would be the easiest approach for his company; however, if the Council wishes to see the Planned Development approach they would resubmit their request. The Council discussed the request. The majority of the Council indicated they were comfortable with the R -1S zoning. Mayor Maguire opened the public comment. There being no public comment he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Tilley seconded a motion to make a finding that the proposal qualifies as an exception to the five acre minimum. The finding should recognize that the Planned Development is in the public interest, and that one or both of the conditions set forth in the ordinance exists. Aye: 2 Nay: 3 (Fields, Hanson and Maguire) Mayor Maguire moved, Councilmember Tilley seconded a motion to reconsider the Council's October 18, 2016 action. Aye: 4 Nay: 1 (Bakken) Councilmember Hansen moved, Mayor Maguire seconded a motion to approve a Rezoning from PD, Planned Development, and R-1, Single-family Residential, to R -IS, Residential Single-family Small Lot district, upon approximately 3.8 acres for property at 3790 and 3800 Dodd Road, located south of Wescott Road and east of Dodd Road. Aye: 4 Nay: 1 (Bakken) Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a Preliminary Subdivision consisting of 11 lots upon approximately 3.8 acres for property at 3790 and 3800 Dodd Road, Located south of Wescott Road and east of Dodd Road, subject to the following conditions: Aye: 4 Nay: 1 (Bakken) City Council Meeting Minutes November 1, 2016 4 page 1. The applicant shall comply with these standards conditions of plat approval as revised by Council on July 1, 2014: Al, B1, B2, B3, B4, C1, C2, C3, C4, D1, E1, F1, G1, H1 and L1 2. The property shall be platted. 3. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 4. This development shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control on the site's new impervious surface area. 5. The applicant shall provide a minimum 15 -foot wide unobstructed equipment access paths (without obstructions from grading, private utilities, trees/branches, large shrubs, etc.), from street -edge to all surface stormwater facilities' inlets/outlets. The unobstructed equipment access paths shall be capable of fully supporting typical maintenance / excavation equipment, for periodic maintenance access to the surface storm water facilities. Verify that Landscape Plan does not conflict with this requirement. 6. During infiltration system area over-excavatio.n/sub-soil work, the applicant shall ensure that a Certified Soil Scientist will be present to verify and document that practice area sub -soils are suitable for a saturated condition infiltration rate of 1 -inch per hour or greater (but less than 8.0 -inch per hour). If the sub -soil infiltration rates are less than 1 -inch per hour (or greater than 8.0 -inch per hour), the applicant shall immediately notify the City Engineer and revise the volume control practice(s) as necessary (e.g. over-excavation/soil-amendment depth, etc.) to ensure volume control requirements are fully met. Documentation shall be provided to the City within 48 -hours after infiltration testing. The applicant shall provide the City Water Resources staff with 24-hour advance notice of the occurrence of infiltration verifications and also prior to any excavation and/or soil backfilling within the infiltration practice. 7. Before the city returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant shall provide the City Engineer as -built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (sumps, infiltration basins, etc.) conform to design and/or construction plans, as approved by the City. As -built volumes (for retention) shall be provided for the infiltration/bioretention basins. The applicant shall submit to the City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer licensed in the State of Minnesota. 8. Hydrant spacing and locations shall be provided in accordance with City Fire Department and Public Works standards. 9. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). This development should include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of Final Subdivision. 10. The applicant shall ensure the survival of preserved trees via protection of the tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater. City Council Meeting Minutes November 1, 2016 5 page 11. The applicant shall contact the City Forestry Division and set up a pre -construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 12. The development shall be subject to park and trail dedications as recommended by the Advisory Parks Commission. 13. If Inver Grove Heights does not approve the proposal the developer shall provide a private street turn around at the east end of the development in accordance with City standards. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Variance to the maximum cul-de-sac length of 500 feed for two cul-de-sacs of 745' and 620' for property at 3790 and 3800 Dodd Road, located south of Wescott Road and east of Dodd Road, subject to the following condition: Aye: 4 Nay: 1 (Bakken) If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. NEW BUSINESS Planned Development Amendment — CSM/John Deere City Administrator Osberg introduced the item noting the property is zoned Planned Development and contains a 45,000 s.f. warehouse and manufacturing building. The Council is being asked to approve a Planned Development Amendment to allow outdoor storage of tractors and farm implements to continue at 2955 Lone Oak Drive. City Planner Ridley gave a staff report and provided a site map. The applicant, John Ferrier, CSM Waters V, LLC, was available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Planned Development Amendment to allow outdoor storage of tractors and farm implements to continue at 2955 Lone Oak Drive, subject to the following conditions: Aye: 5 Nay: 0 The Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office, and proof of recording shall be provided to the City. The following exhibits are required for the PD Amendment Agreement: • Site Plan The outdoor storage terminates upon the expiration of this tenant's lease, or December 31, 2027, whichever occurs first. The outdoor storage shall be as indicated on the approved Site Plan dated September 19, 2016. City Council Meeting Minutes November 1, 2016 6 page Conditional Use Permit — Fleetpark, LLC City Administrator Osberg introduced the item noting the eight acre property consists of seven parcels and contains and existing 64,000 s.f. warehouse building constructed in 1968. The Council is being asked to approve two Conditional Use Permits, one to allow outdoor storage of semi -tractors and trailers and one to allow sales and service of trucks and trailers upon property located at 1256 Trapp Road. City Planner Ridley gave a staff report and provided a site map. John Weiand, applicant, explained the company's primary business is hauling US Mail and that they have a need for additional space. He stated he was available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Conditional Use Permit to allow outdoor storage of semi -tractors and trailers upon property located at 1256 Trapp Road, subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The property shall be replatted as a single lot and recorded no later than January 31, 2017. 3. Outdoor storage of semi tractors and trailers shall be permitted in the numbers and locations as delineated on the Site Plan received October 4, 2016. 4. The applicant shall obtain a right-of-way permit from the City prior to performing any work within the right-of-way. 5. The applicant shall restore the boulevard, concrete curb and gutter, and street in a manner acceptable to the City Engineer where the existing driveway entrance is being removed at Eagan Industrial Road. 6. The applicant shall maintain all paved surfaces in good condition. 7. Site improvements, including landscaping, shall be completed by June 1, 2017. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Conditional Use Permit to allow sales and service of trucks and trailers upon property located at 1256 Trapp Road, subject to the following conditions: Aye: 5 Nay: 0 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. The property shall be replatted as a single lot and recorded no later than January 31, 2017. 3. Truck and trailer repair shall not occur outside the building. 4. Sales and service is only allowed for vehicles owned or leased by the property owner. No retail sales or service is allowed. 5. The applicant shall obtain a right-of-way permit from the City prior to performing any work within the right-of-way. 6. The applicant shall restore the boulevard, concrete curb and gutter, and street in a manner acceptable to the City Engineer where the existing driveway entrance is being removed at Eagan Industrial Road. City Council Meeting Minutes November 1, 2016 7 page 7. Site improvements, including landscaping, shall be completed by June 1, 2017. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire noted the City Council Workshop meeting will be held on Wednesday, November 9t" due to Elections on Tuesday, November 8t", and encouraged residents to go out and vote. VISITORS TO BE HEARD Past practice and policy during election years, from the opening of the Council candidate filing period through the November election, the Visitors to be Heard segment of the meeting shall occur for a period of time not to exceed ten minutes and will not be televised. There were no visitors to be heard. ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:21 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk MINUTES SPECIAL CITY COUNCIL MEETING NOVEMBER 9, 2016 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Maguire, Bakken, Fields, Hansen and Tilley. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Director of Parks and Recreation Pimental, and Public Works Director Matthys. ROLL CALL AND ADOPTION OF THE AGENDA Mayor Maguire congratulated Councilmembers Fields and Tilley on their re-election to the City Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye:5 Nay:0 VISITORS TO BE HEARD There were no visitors to be heard. JOINT MEETING WITH THE AIRPORT RELATIONS COMMISSION FAA/MAC Briefing on Converging Runway Operations Assistant City Administrator Miller introduced the item. Each of the Commissioners introduced themselves to the City Council. Miller introduced Elaine Buckner, MSP Air Traffic Control Tower Manager, and Dana Nelson, MAC Manager of Noise, Environment and Planning, who gave a briefing on the impacts associated with Converging Runway Operations, and the FAA's plans to remedy those impacts. The Council and Commission discussed the impacts being felt by Eagan residents. Proposed 2016-2017 Airport Relations Commission Work Plan Chair Thorkildson discussed the anticipated impact of Stage V and Next Generation Aviation, and provided an overview of the proposed work plan for 2016-17. The Council and the members of the ARC discussed the work plan. The Council thanked the Commission for their work. The Council directed the 2016-2017 Airport Relations Commission Work Plan to be included on a future City Council consent agenda for formal consideration. Special City Council Minutes November 9, 2016 Page 2 2016-2017 ENERGY AND ENVIRONMENT COMMISSION (EEAC) WORK PLAN AND GOALS Mayor Maguire welcomed the Commission. Each of the Commissioners introduced themselves to the City Council. Director of Parks and Recreation Pimental presented the 2016-2017 proposed EEAC work plan and goals, and also highlighted their accomplishments in 2015-2016. The Council and members of the EEAC discussed the work plan and goals. The Council thanked the Commission for their work. Stealth Tower Lighting Policy Public Works Director Matthys introduced the item noting Council is being asked to review considerations for a Lighting Policy for the Sperry Telecommunications Tower. He walked through the proposed policy considerations. The Council was in agreement for the first year to start off simple using the proposed lighting schedule for City recognized holidays and being open to other opportunities, if presented. The Council discussed the proposed Tower Lighting Policy Options and provided feedback. There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Hansen moved, Councilmember Bakken seconded a motion to adjourn at 7:10 p.m. Aye:S Nay:O Date Mayor City Clerk MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota NOVEMBER 15, 2016 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, November 15, 2016 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Director of Community Development Hutmacher, Parks and Recreation Director Pimental, Public Works Director Matthys, Police Chief McDonald, Fire Chief Scott, City Attorney Doughtery, and Executive Assistant Stevenson. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION Police Chief McDonald recognized and presented a plaque to Deputy Chief of Police Jeff Johnson for his 27 years of service to the citizens of Eagan. CONSENT AGENDA Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the Consent agenda as presented: Aye: 5 Nay: 0 A. There were no minutes to approve at this time. B. Personnel Items: 1. It was recommended to accept the resignation and retirement of Deputy Chief of Police Jeff Johnson. 2. It was recommended to approve the promotion of Lieutenant Roger New to Deputy Chief of Police. 3. It was recommended to approve the promotion of Sergeant Nathan Tennessen to the position of Police Lieutenant. 4. It was recommended to approve the promotion of Officer Matthew Ondrey to the position of Police Sergeant. 5. It was recommended to approve authorization to recruit and hire a Police Officer. 6. It was recommended to authorize the hiring of Sunny Sassor, Police Clerical Technician 4. 7. It was recommended to recognize the resignation and retirement of Charlie Borash, Utilities Operations Supervisor, and authorize advertisement for his replacement. C. It was recommended to ratify the check register dated October 28, and November 4, 2016 as presented. D. It was recommended to approve the ordinary and customary contracts with HealthPartners Inc., FINRA registered broker-dealers, Oppenheimer & Co., Inc. City Council Meeting Minutes November 15, 2016 2 page It was recommended to approve a second amendment to the consent decree between the cities and Metropolitan Airports Commission. It was recommended to approve a contract with CityGate Associates for a Staffing Study for the Fire Department. G. It was recommended to approve the 2017 Dakota County Community Funding Application for Dakota Valley Recycling. H. It was recommended to approve a change in management of the off -sale liquor license issued to Byerly Beverages, Inc. dba Lunds & Byerly's Wines & Spirts. I. It was recommended to approve the final payment for Contract 15-11 (Well No. 22 Development — Water Improvements) in the amount of $18,440.95 to E.H. Renner & Sons, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. J. It was recommended to approve the final payment for Contract 15-12 (Witham Lift Station — Sanitary Sewer Improvements) in the amount of $36,471.63 to Minger Construction, and accept the improvements for perpetual City maintenance subject to warranty provisions. K. It was recommended to approve the final payment for Contract 15-15 (Yankee Doodle Road/Promenade Avenue/O'Leary Lane — Intersection Improvements) in the amount of $96,612.66 to S.M. Hentges & Sons, and accept the improvements for perpetual County and City maintenance subject to warranty provisions. L. It was recommended to approve Change Order 3 to Contract 16-04 (Central Maintenance Facility Renovations) and authorize the Mayor and Deputy City Clerk to execute all related documents. M. It was recommended to approve amendments to the Eagan -Inver Grove Heights Watershed Management Organization joint powers agreement to address minor changes to State policy and to permit staggered terms of appointed board managers and authorize the Mayor and Deputy City Clerk to execute all related documents. N. It was recommended to approve an application from MV Eagan Ventures, LLC, to replace wetland impacts by withdrawl of wetland bank credits. O. It was recommended to receive a petition to vacate public easements located on Lots 1 and 2, Block 1, West Publishing Company 5th Addition and schedule a public hearing to be held on December 20, 2016. P. It was recommended to authorize and approve an amendment to the Fifth Extension of Amended and Restated Preliminary Development Agreement for Master Services for the Cedar Grove Redevelopment District. Q. It was recommended to approve a resolution of support for county -wide engagement on transportation and transit planning and financial commitment from Dakota County for the operation and improvement of the Cedar Avenue Transitway/Red Line Bus Rapid Transit System. R. It was recommended to approve the 2016-2017 Airport Relations Commission Work Plan. CANVASS ELECTION RESULTS City Administrator Osberg introduced the item noting the action before the Council tonight is to certify the results of the November 8, 2016 City Council election. Assistant City Administrator Miller provided details of the election noting registered voters were over 43,000, an increase of about 3,600 from 2012. She also noted voter turnout was 81%.Miller noted this was the first year of early voting. There were 11,285 ballots cast before Election Day, which included City Council Meeting Minutes November 15, 2016 3 page both absentee and early voting. Nearly 26% of registered voters voted early (via absentee or early voting). Mayor Maguire congratulated Cyndee Fields and Meg Tilley who were reelected to office. Councilmember Hansen moved, Councilmember Bakken seconded the motion to certify the results of the November 8, 2016 City Council election. Aye: 3 Nay: 0 (Fields and Tilley abstained) PUBLIC HEARINGS There were no public hearings to be heard. OLD BUSINESS There was no old business to be heard. NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA PUBLIC WORKS DIRECTOR Public Works Director Matthys informed the Council Eagan's skyline has a Sperry Tower once again, a newer better Sperry Tower with more to come within the next month plus. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at 6:52 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items 1111►Ti51 Action to be Considered: To compensate the Administrator $5,496 in cash in 2016 in exchange for the Administrator forfeiting 36.77 hours of vacation, in connection with the recent waiver from the State of the salary cap. Facts: ➢ Under the City's pay matrix, the appropriate salary level for the City Administrator exceeds the amount allowable by State law. In December 2015, to compensate for the difference between the City's pay matrix and the State salary cap, the Council agreed to provide additional compensation in 2016, including additional vacation hours, costs to attend an ICMA professional development workshop, and the employee portion of medical premiums. None of the additional compensation items count towards the cap. ➢ In early -2016, the City applied to the State for a salary cap waiver for the Administrator, and a letter granting a waiver was issued by the Commissioner of Minnesota Management and Budget in October. The cap was increased by $7,292 from $163,334 to $170,626, effective immediately. (The City had requested a limit of $173,600.) ➢ The new limit would allow the City to pay out to the Administrator additional cash compensation in 2016 of $5,496, after allowing for medical premiums covered by the City. In exchange, the Administrator would forfeit 36.77 hours of vacation. ➢ Under this scenario, the actual costs of $2,116 for the ICMA workshop would be treated as a training expense, and not be considered as compensation to the Administrator. ➢ Note that calculations for the Administrator's 2017 compensation plan are still in process and will be brought to the Council for consideration at a subsequent meeting. Attachments: (1) CB -1 Salary Cap Waiver ITEM 2. Action To Be Considered: Approve the proposed 2017 non-union Compensation Plans for all employees who are classified as a "regular part time" or "regular full time" employee, or part time recurring or temporary/seasonal, as proposed in the 2017 Budget. Facts: ➢ Typically, the Compensation Plan would be approved at the final meeting in December or early January of the following year. ➢ After forecasting how the pay periods fall from 2016 into 2017, management staff will need sufficient time to process the changes prior to January 1, 2017. ➢ Per the proposed 2017 budget, a wage adjustment of 2.25% is proposed. ➢ In keeping with past practice, the proposed 2.25% increase will also apply to the on-call pager pay plan for non-exempt Information Technology employees and the Custodial on-call stipend. ➢ The 2017 Intern Compensation Plan is also proposed to reflect the 2.25% increase as of the first pay period of 2017. Attachments: (0) Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check register dated November 11 and 18, 2016 as presented. Attachments: (2) CC -1 Check register dated November 11, 2016 CC -2 Check register dated November 18, 2016 Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: To approve the ordinary and customary contracts listed below. Facts: The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and City Clerk. Contracts to be approved: Amended Planned Development Agreement with FFC Properties, LLC. Encroachment Agreement between the City of Eagan and Gloria C. Arneberg. Attachments: (0) The contracts are available from the City Clerk’s Office. Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA E. Approve On -Sale 3.2 Percent Malt Liquor (Beer), Wine and Sunday Wine License for Frank Eagan, LLC doing business as R Taco, 3345 Central Park Village Drive Action To Be Considered: To approve an On-Sale3.2 Percent Malt Liquor (Beer) and Sunday Wine License for R Taco, located at 3345 Central Park Village Drive Facts: ➢ Frank Eagan, LLC has applied for an On -Sale Liquor and Sunday Liquor License for R Taco. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. Attachments: (0) Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA Approve Exempt Permit for Ducks Unlimited South Metro Flyaway Chapter MN 330 to hold a raffle on January 28, 2017 at 3010 Eagandale Place Action To Be Considered: To approve an Exempt Permit for Ducks Unlimited South Metro Flyaway Chapter MN 330 to hold a raffle on January 28, 2017 at Lone Oak Grill, 3010 Eagandale Place. Facts: ➢ Ducks Unlimited has applied for an Exempt Permit with the Gambling Control Board to hold a raffle on January 18, 2017. ➢ All requirements for the application have been met and staff deems it in order for approval. Attachments: (1) CF -1 Resolution RESOLUTION NO. _ CITY OF EAGAN WHEREAS, Ducks Unlimited South Metro Flyaway Chapter MN 330 has applied for an Exempt Permit to conduct a raffle on January 28, 2017; and, WHEREAS, the Eagan Police Department has reviewed the application and has not identified an reason to deny; and, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eagan, Dakota County, Minnesota, hereby approves the Exempt Permit for Ducks Unlimited South Metro Flyaway Chapter MN 330 to conduct a raffle on January 28, 2017 at 3010 Eagandale Place (Lone Oak Grill). Motion by: Second by: Those in Favor: Those Against: CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Cheryl Stevenson, Deputy City Clerk, City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the Eagan City Council in a regular meeting thereof assembled this 61h day of December, 2016. Cheryl Stevenson, Deputy City Cleric Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA G. Approve Debt Management Policy Action To Be Considered: Approve Debt Management Policy. Facts: ➢ When the City issued Capital Improvement bonds in 2016, Standard & Poor's commented on the City's lack of a formal debt policy adopted by the Council. ➢ To remedy that, staff has drafted a policy using the Government Finance Officers Association best practices as a framework. Debt polices from comparably -sized Minnesota metro area cities were reviewed and utilized in the process of drafting the City's policy as well. ➢ The Finance Committee reviewed the draft policy at its meeting on November 21, 2016 and directed it to be placed on the Consent Agenda of the next City Council meeting. Attachment (1) CG -1 Debt Management Policy Debt Management Policy City of Eagan, Minnesota December 2016 Purpose The purpose of this policy is to establish parameters and restrictions that guide the issuance and management of direct and conduit long-term debt to ensure the ongoing financial health and stability of the City. • Direct debt can be in the form of special assessment bonds, tax increment bonds, housing improvement bonds, revenue bonds, capital improvement bonds, equipment certificates, and other debt instruments as authorized by Federal and State law. Sections 1 through 5 of this policy relate to direct debt. • Conduit debt can be in the form of private activity revenue bonds for 501(c)(3) organizations or low-income housing revenue bonds. The City is not liable to repay conduit debt; it is fully the responsibility of the private entity. Conduit debt policy is outlined in Section 6 herein. Debt is a mechanism that allows capital improvements to proceed when needed, in advance of when it would otherwise be possible. Debt can reduce long-term costs due to inflation and prevent lost opportunities. Debt also equalizes the costs of improvements to present and future constituencies in that the beneficiaries of a project are the same generation that carries its tax burden. Some of the debt management policy statements contained herein reflect state and federal laws and regulations; other policy statements reflect the City's best practices, goals, and limits and/or acceptable ranges of total debt and annual debt service. 1. Debt Limits a) Debt may be issued for public improvement projects, public facilities construction, or capital equipment purchases as authorized under Minnesota Statutes §475 (general municipal debt), 444 (water, sanitary sewer and storm sewer debt), 429 (special assessment debt), 412 (equipment certificates) and 469 (tax increment and conduit debt). b) Debt shall not be issued for capital projects or assets with a useful life of less than 5 years. c) Debt shall not be issued to finance current operations. d) Minnesota Statutes §475.53 restricts net debt obligations (gross debt less available debt service funds and deferred assessment revenues) to 3% of the estimated market value of taxable property within the City. The policy of the City is to limit net debt obligations to half of the State limit, or 1.5% of the City's estimated taxable market value. e) Total annual debt service payments, excluding refunded debt where funds are held in escrow to pay it, should not exceed 10% of the total annual locally -generated operating revenue of the General and other governmental funds. 1 Debt Management Policy City of Eagan, Minnesota December 2016 2. Debt Structuring Practices a) The term of a bond issue shall not exceed the useful life of the related asset. b) Amortization of the debt service should be equal principal payments annually or roughly equal total payments. Debt should not be structured with large balloon payments toward the end of the term. c) Redemption features (calls) are to be included when reasonable and prudent to afford the City the option to refinance in favorable market conditions. d) To provide more certainty of future debt service, the City will issue fixed-rate debt, not variable-rate debt. e) Except in special circumstances identified by the City Council, all bonds issued by the City will be designated general obligation bonds (i.e., backed by the full faith and credit of the City). In addition, when possible and as appropriate for the specific bond issue, special assessments or other revenue streams will be pledged in support of the bonds. 3. Debt Issuance Practices a) The City will engage an independent financial advisor to assist with determining the appropriate method of sale for each bond issue. Unless special circumstances or market conditions warrant otherwise, bonds will be marketed on a competitive bid basis. b) The City will engage at least one of the three major credit ratings agencies to provide rating services in advance of the sale. c) The City will engage bond counsel to advise on the legal issues related to the issue and sale of bonds. d) The City will engage an independent financial advisor to review from time to time opportunities for the City to refund (refinance) existing debt by way of current or advance crossover refundings. e) A minimum net present value savings of 3% of outstanding principal is required for an advance crossover refunding issue. The net present value savings of a refunding issue should be at least 1.25 times the total cost of refunding. f) Under Federal law, cities may issue a maximum annual amount of debt that qualifies for specific bank tax deductions. The effect of issuing "bank -qualified" debt is generally lower rates and better marketability of the bonds. The City will prioritize use of its annual level of bank -qualified debt for its own primary purposes; tax-exempt financing for other local governments, not-for-profit organizations, or housing improvement districts will be of lower priority and should not be provided if doing so disqualifies the City from bank -qualified status. Debt Management Policy City of Eagan, Minnesota December 2016 4. Debt Management Practices a) Bond proceeds shall be invested in accordance with the City's Investment Policy, which requires that bids from at least three offering brokerages are solicited with each investment opportunity, thus maintaining compliance with the Security and Exchange Commission's (SEC) Municipal Advisor Rule regarding investment of bond proceeds. b) The City will engage an independent financial advisor to assist in compliance with primary and secondary market disclosure practices, including annual certifications and SEC reporting, as required. c) The City will engage an independent financial advisor to monitor arbitrage rebate filing deadlines and complete the appropriate calculations and reporting requirements. d) The City will maintain frequent and regular communications with its bond ratings agencies about its financial condition, and will follow a policy of full disclosure in its financial reports and bond prospectus official statements. S. Use of Derivatives a) The City will NOT allow the use of debt -related derivative products such as interest rate swaps, futures and options contracts, and other hedging mechanisms. 6. Conduit Debt a) Conduit debt is tax-exempt debt issued in the name of the City on behalf of a private entity, but for which the City has no obligation to pay. b) Conduit debt can be for low-income housing or capital projects of not-for-profit entities, subject to approval by the City Council. c) The City will not issue conduit debt if it jeopardizes the bank -qualified status of existing or planned direct debt. d) The City will not issue conduit debt on behalf of religious institutions. e) To be considered for approval, the private entity shall submit an application to the City, addressed to the Finance Director, who will review the propriety of the application and the City's bank -qualified status, and place it on a City Council agenda for consideration. f) The City will charge fees to the private entity according to the City's Fee Schedule. Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA H. Cancel the December 13, 2016 Special City Council Meeting Action To Be Considered: To cancel the December 13, 2016 Special City Council meeting. Facts: The December 13, 2016 Special City Council meeting is proposed to be cancelled. Attachments: (0) Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA Approve Resolution renewing existing alcohol licenses for 2017 Action To Be Considered: To approve a resolution renewing existing alcohol licenses for 2017. Facts: ➢ The breakdown of the alcohol license renewals for the year 2017 are anticipated to be as follows: o 17 Off -Sale Liquor o 36 On -Sale Liquor o 12 On -Sale Wine and Beer o 1 On -Sale Beer o 12 Off -Sale Beer o 1 Brewpub Off -Sale and Sunday Off -Sale Malt Liquor o 1 Sports/Convention Facility o 1 Taproom/Growler License ➢ The proposed resolution includes those establishments that have submitted a complete renewal package. The remainder of the license renewals will be approved by the City Clerk, as authorized by the City Council, when a completed renewal package is submitted. Attachments: (1) CI -1 Resolution RESOLUTION NO. CITY OF EAGAN RENEWING ALCOHOL LICENSES FOR 2017 WHEREAS, the following alcohol licensees have completed renewal applications and paid a license fee for the renewal of their alcohol licensed; and WHERAS, the Eagan Police Department has reviewed the renewal applications as they are on file with the City Clerk; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby grants and approves, effective January 1, 2017 to December 31, 2017, the following alcohol licenses as follows: On -Sale Liquor License and Sunday Liquor License License Name DBA Location Cliff Corporation Doolittles 2140 Cliff Road Casper's Cherokee Sirloin Room Eagan Inc. Cherokee Sirloin Room 4625 Nicols Road HGIE, LLC Hilton Garden Inn Eagan 1975 Rahncliff Court Wheatstone Restaurant Group, LLC Houlihans 1294 Promenade Place Bonfire Restaurant Company, LLC Axel's Bonfire 1555 Cliff Road Apple Minnesota LLC Applebee's Neighborhood Grill & Bar 1335 Town Centre Drive Cedarvale Bowl, Inc. Cedarvale Lanes/Fitz's Bar & Grill 3883 Cedar Grove Parkway Granite City Restaurant Operations, Inc. Granite City Food & Brewery 3330 Pilot Knob Road Off -Sale Liquor Licenses License Name DSA Location Keltic Kowboy, LLC Black Diamond Liquors 525 Diffley Rd Atomic Liquors of Eagan Atomic Liquors 2113 Cliff Road Mayjune Corporation K -Liquor 1274 Lone Oak Road Off -Sale 3.2 Percent Malt Liquor (Beer) License License Name DBA Location Northern Tier Retail LLC SuperAmerica #4049 4200 Sibley Memorial Highway Northern Tier Retail LLC SuperAmerica #4182 1406 Yankee Doodle Rd Northern Tier Retail LLC SuperAmerica #4335 1379 Town Centre Dr Northern Tier Retail LLC SuperAmerica #4464 2250 Cliff Road Eagan 2014 LLC Cub Foods (Town Centre) 1276 Town Centre Drive Eagan 2008 LLC Cub Foods #31794 (Diffley Rd) 1020 Diffley Road BE IT FURTHER RESOLVED that the City Council directs the City Clerk to issue said licenses. Motion by: Seconded by: Those in favor: Those against: Date: December 6, 2016 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 61h day of December, 2016. City Clerk Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA J. Approve Resolution directing the City Clerk to issue 2017 alcohol license renewals upon licensees' submission of renewal documents and fees Action To Be Considered: To approve a resolution directing the City Clerk to issue 2017 alcohol license renewals upon the licensees' submission of renewal documents and fees. Facts: ➢ In an effort to streamline the year-end license renewal process and to ensure the issuance of as many license renewals as possible prior to the December 31, 2016 expiration date, the following renewal process was instituted in 2009 per the direction of the City Attorney's office. ➢ All completed alcohol license renewals have been placed on the Consent Agenda as one action item for approval. All incomplete renewals items are identified in this agenda item. The City Council is being asked to direct the City Clerk to issue the incomplete license renewals upon the licensees' submission of all renewal documents and fees and successful review by the Police Department. ➢ All documentation and fees must be submitted to the City Clerk's office by 4:30 p.m. on December 30, 2016, at which time the City Clerk's authority to issue 2017 license renewals will cease. If a renewal application is incomplete in any way, the 2016 license will expire as of 12:01 a.m. January 1, 2017 and the establishment will be unable to sell alcohol until a new application is submitted, all fees are paid, and Council has approved the license. For some licenses, final approval by the State of Minnesota will also be necessary. ➢ The City Clerk's Office contacts every licensee whose renewal application has not been received or was incomplete to remind them that all renewal information and fees must be submitted prior to 4:30 p.m. on Dec. 30. ➢ The attached resolution identifies alcohol licensees within incomplete renewals. Attachments: (1) CJ -1 Resolution RESOLUTION NO. CITY OF EAGAN DIRECTING THE CITY CLERK TO ISSUE 2017 ALCOHOL LICENSE RENEWALS WHEREAS, it is expected the following alcohol licensees will be renewing their alcohol licenses for the 2016 license period; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby grants and approves, effective January 1, 2017 to December 31, 2017 the following alcohol licenses as follows: On -Sale Liquor License and Sunday Liquor License License Name DBA Location Andiamo Italian Ristorante, Inc. Andiamo Italian Ristorante 1629 Lena Ct Arzu's Restaurant Concept, Inc. Genghis Grill 1304 Town Centre Dr Casper's Cherokee Sirloin Room Eagan Inc. Cherokee Sirloin Room 4625 Nicols Rd Cerrito Colorado, Inc. El Loro Mexican Restaurant 1428 Yankee Doodle Rd Cliff Corporation Doolittles 2140 Cliff Rd Cooper's Restaurant, Inc. Cooper's Restaurant 4185 South Robert Tr Cupcake, Inc. Cupcake/The Mason Jar 1565 Cliff Rd D3 Investments Inc. Trail Stop Tavern 525 Diffley Rd El Parian Mexican Restaurant, Inc. El Parian Mexican Restaurant 1960 Cliff Lake Rd ERJ Dining IV, LLC Chili's Grill & Bar 3625 Pilot Knob Rd GM Eagan LLC Green Mill Restaurant & Bar 1940 Rahncliff Ct Granite City Restaurant Operations, Inc. Granite City Food & Brewery 3330 Pilot Knob Rd Hall & Convention Center, Inc. Royal Cliff 2280 Cliff Rd HGIE, LLC Hilton Garden Inn Eagan 1975 Rahncliff Ct iBizPro, LLC Persis Indian Grill 1282 Town Centre Dr Jensen's Supper Club, Inc. Jensen's Food & Cocktails 3840 Rahn Rd Latt, Inc. Valley Lounge 3385 Sibley Memorial Hwy Lone Oak Grill, LLC Lone Oak Grill 3010 Eagandale PI Lone Oak Store, LLC Burgers and Bottles 1278 Lone Oak Rd Lost Spur Golf Course, Inc. Lost Spur Golf Course 2750 Sibley Memorial Hwy Saga Bar and Grill Corp. Saga Bar and Grill 525 Diffley Rd T.C.B.H., Inc. Holiday Inn - MSP Airport/Eagan 2700 Pilot Knob Rd Wildcats Bar and Grill, LLC Wildcats Bar and Grill 1448 Yankee Doodle Rd Off -Sale 3.2 Percent Malt Liquor License Name Holiday Stationstores, Inc Northern Tier Retail LLC Northern Tier Retail LLC Northern Tier Retail LLC Northern Tier Retail LLC Tung Ngo Inc. Wal-Mart Stores, Inc. License Name BK Discount Liquor, LLC Byerly Beverages Inc. Drinks Liquor, Inc. Kowalski Companies, Inc. Marko Erian, Inc. iviayjune corporation Perrier & Associates, Inc. Sam's West Inc. Sidco, Inc. On -Sale Wine. Su License Name Hiko Minnesota, Inc. Kyoto Sushi and Hibachi, Inc The Noodle Shop Co. - Colorado Inc. The Noodle Shop Co. - Colorado Inc. IHG Development, LLC Fratelli Tre, Inc. Smashburger Acquisition - Minneapolis, LLC Phong Nguyen Sangat Inc. Hoban Korean Restaurant, Inc. Davanni's Inc. New Bohemia - Eagan, LLC DBA Holiday Stationstore SuperAmerica #4049 SuperAmerica #4182 SuperAmerica #4335 SuperAmerica #4464 Sinclair Dinomart Wal-Mart Store #1786 Off -Sale Liquor License DBA BK Discount Liquor Lunds & Byerlys Wines and Spirits Drinks Liquor Kowalski's Eagan Wine Market Eagan Liquor Mart K -Liquor Perrier Wine & Liquors Sam's Club #4738 Big Top Wine & Spirits ty Wine & 3.2 Percent Malt DBA Hiko Sushi Kyoto Sushi Noodles & Company Noodles & Company Italian Pie Shop & Winery Carbone's Pizzeria Smashburger Classic Saigon Restaurant Indian Zayka Hoban Korean Restaurant Davanni's Pizza New Bohemia Wurst & Bier House License Location 4595 Nicols Rd 4200 Sibley Memorial Hwy 1406 Yankee Doodle Rd 1379 Town Centre Dr 2250 Cliff Rd 1815 Diffley Rd 1360 Town Centre Dr Location 4130 Blackhawk Rd 1299 Promenade PI 3090 Courthouse Lane 1646 Diffley Rd 1454 Yankee Doodle Rd 1274 Lone Oak Rd 1960 Cliff Lake Rd 3035 Denmark Ave 1278 Town Centre Dr License Location 1466 Yankee Doodle Rd 1250 Town Centre Dr 2000 Rahncliff Ct #100 1340 Town Centre Dr 1438 Yankee Doodle Rd 1665 Yankee Doodle Rd 1270 Promenade PI 1272 Town Centre Dr 1260 Town Centre Dr 1989 Silver Bell Rd 1960 Cliff Lake Rd 1278 Town Centre Dr # 195 BE IT FURTHER RESOLVED that the license approvals are conditioned upon the licensees submitting the required renewal documents and the annual license fee and upon review and approval by the Eagan Police Department; BE IT FURTHER RESOLVED that the City Council directs the City Clerk to issue said licenses upon all aforementioned conditions being met and that the City Clerk's authority to issue the licenses shall expire at the close of business on December 30, 2016. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion by: Seconded by: Those in favor: Those against: Date: December 6, 2016 Sports or Convention Facility License License Name DBA Location Pear One, Inc. Roasted Pear 1501 Central Parkway Off--Sale Brewpub License License Name DBA Location Granite City Restaurant Operations, Inc. Granite City Food & Brewery 3330 Pilot Knob Road On-Sale Ta room License & Off-Sale Growler License License Name DBA Location Bald Man Brewing Inc. Bald Man Brewing 2020 Silver Bell Road #25 On-Sale 3.2 Percent Malt Liquor Beer License License Name DBA Location West End Fishing and Hunting Club, Inc. West End Fishing and Hunting Club 4899 Brooklyn Lane BE IT FURTHER RESOLVED that the license approvals are conditioned upon the licensees submitting the required renewal documents and the annual license fee and upon review and approval by the Eagan Police Department; BE IT FURTHER RESOLVED that the City Council directs the City Clerk to issue said licenses upon all aforementioned conditions being met and that the City Clerk's authority to issue the licenses shall expire at the close of business on December 30, 2016. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion by: Seconded by: Those in favor: Those against: Date: December 6, 2016 CERTIFICATION I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 6th day of December, 2016. City Clerk Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA K. Schedule public hearing date for December 20, 2016 to consider the 2017 Fee Schedule. Action To Be Considered: To schedule a public hearing for December 20, 2016 to consider fees and charges for 2017. Facts: ➢ On an annual basis, the City reviews and considers fees and charges for City services. ➢ Per Minnesota Statutes 462.353, the City is required to publish notice at least 10 days prior to the public hearing. The notice will be published in the City's official publication on December 8, 2016. Attachments: (0) Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA L. Approve proposed 2017 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality), Cascade Bay, Civic Arena, Community Center, and Fiber Infrastructure (AccessEagan) Action To Be Considered: Approve the proposed 2017 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality), Cascade Bay, Civic Arena, Community Center and Fiber Infrastructure (AccessEagan). Facts: ➢ The City Council reviewed all of the Enterprise Fund budgets at the October 10, 2016 special meeting. ➢ No changes from the October presentation are proposed for the Enterprise Fund Budgets. ➢ User fees are the primary revenue source of Enterprise Fund budgets. ➢ The Community Center Fund includes a tax levy that is used to pay for the 2009B (Refunding bonds) Debt Service. The levy is market value -based and is required by the bond covenants; it is not optional. The Bonds will mature in 2021. Attachments: (1) CL -1 Enterprise Funds Revenue and Expense summaries Revenues: Service charges Connection permits Meter sales Other Total revenues Operating Expenses: Personal services Supplies, repairs, maint. Other services & charges Merchandise for resale Transfers Out MCES disposal charges Total operating expenses* Public Utilities Fund 2017 Budget Revenue and Expense Summary $ 5,135,500 $ 6,981,600 $ 721,700 $ 980,300 $ 1,550,700 $ 15,369,800 1,864,000 Sanitary Street Storm Water 394,700 Water Sewer Lighting Drainage Quality TOTALS $ 5,071,500 $ 6,963,600 $ 718,200 $ 980,300 $ 1,506,200 $ 15,239,800 8,000 8,000 - - - 16,000 40,000 - - - - 40,000 16,000 10,000 3,500 - 44,500 74,000 $ 5,135,500 $ 6,981,600 $ 721,700 $ 980,300 $ 1,550,700 $ 15,369,800 1,864,000 718,900 10,100 115,700 394,700 3,103,400 454,300 85,000 - 11,900 47,800 599,000 1,881,100 430,800 592,200 310,300 214,600 3,429,000 21,300 - - - - 21,300 774,500 368,200 38,100 25,400 63,500 1,269,700 - 5,198,200 - 5,198,200 $ 4,995,200 $ 6,801,100 $ 640,400 $ 463,300 $ 720,600 $ 13,620,600 Net operating cash inflow(outflow) 140,300 180,500 Capital 3,084,400 1,273,000 *Excluding depreciation expense 81,300 517,000 830,100 1,749,200 42,500 611,000 2,055,800 7,066,700 Other non -departmental revenues: Interest income 230,000 Connection charges 380,000 Antenna lease revenue (excludes ECC allocation 664,600 Other 32,500 Total - non -dept revenue 1,307,100 Net cash inflow (outflow) 1 12-6-16 City Council Meeting - Enterprise Fund Budgets Aquatic Facility (Cascade Bay) Fund 2017 Budget Revenues, Expenses and Other Disbursements 2014 2015 Actual Actual Revenues 2016 2017 Budget Budget Daily Admissions/Season Pass $ 596,520 $ 809,412 $ 692,400 $ Group Sales 115,726 107,741 110,000 Concessions 190,009 247,062 205,000 Classes / Camps 16,015 16,233 27,000 Merchandise Sales 12,567 16,507 12,300 Vending 26 75 - Rental 12,550 11,476 12,000 Interest 17,460 6,540 - Marketing Revenue 159 - - Other 3,662 792 4,400 Total Revenues 964,693 1,215,838 _ 1,063,100 Expenses Personal Services Parts & Supplies Cost of Concession Sales Services & Other Charges Total Expenses Operating Surplus/Deficit Non -Operating Expenses Capital Outlay Reserve for Renewal & Replacement Total Expenses/Non-Op Disbursements 716,800 122,000 220,000 17,000 17,000 12,000 4,000 $ 564,075 $ 605,758 $ 633,900 $ 628,100 66,240 85,699 82,300 87,800 96,042 122,310 96,000 95,000 156,846 148,382 167,100 179,000 883,203 962,149 979,300 989,900 $ 81,490 $ 253,689 $ 83,800 $ 119,300 4,349 14,360 2,000 4,000 69,900 89,400 89,900 92,000 $ 957,452 $ 1,065,909 $ 1,071,200 $ 1,085,900 2 12-6-16 City Council Meeting - Enterprise Fund Budgets Civic Arena Fund 2017 Budget Revenues, Expenses and Other Disbursements 2014 Actual Revenues 2015 Actual 2016 2017 Budget Budget Group Sales $ 273,571 $ 270,266 $ 261,400 $ 261,500 Concessions 51,510 47,699 58,000 47,600 Merchandise Sales 8,765 9,582 8,000 9,400 Vending 15,550 18,053 18,000 17,800 Rental 669,292 725,024 713,000 732,700 Other 73,418 58,657 20,000 20,000 Total Revenues 1,092,106 1,129,281 1,078,400 1,089,000 Expenses Personal Services $ 567,545 $ 556,670 $ 553,700 $ 576,500 Parts & Supplies 52,248 51,519 55,800 60,800 Cost of Concession Sales 42,420 37,274 46,000 40,000 Services & Other Charges 246,134 275,780 270,000 286,900 Total Expenses 908,347 921,243 925,500 964,200 Operating Surplus/Deficit $ 183,759 $ 208,038 $ 152,900 $ 124,800 Non -Operating Expenses Capital/Reserve for Renewal & Replacement 147,007 142,322 127,500 122,100 Debt Service Payments 62,351 (27,190) 25,400 2,700 Total Expenses/Non-Op Disbursements $ 1,117,705 $ 1,036,375 $ 1,078,400 $ 1,089,000 3 12-6-16 City Council Meeting - Enterprise Fund Budgets Eagan Community Center Fund 2017 Budget Revenues, Expenses and Other Disbursements Revenues Personal Trainers Equipment Rental Parks/Rec Programming Concessions/Vending/Merchandise Sales Group Sales Daily Admissions Memberships Room & Facility Rentals Contract Revenue ECVB Rent Other Total Revenues Other Financing Sources Antenna Lease Revenues Total Revenues/Other Financing Sources Expenses Personal Services Parts & Supplies Cost of Merchandise Sales Services & Other Charges Capital Outlay Total Operating Expenses Reserve for Renewal & Replacement Total Operating Expenses and R&R Debt Service -- voter -approved tax levy 2014 2015 2016 2017 Actual Actual Budget Budget $ 49,386 $ 47,981 $ 55,000 $ 50,000 25,130 21,797 25,000 25,000 9,552 22,791 15,000 23,000 106,051 74,381 78,000 75,300 37,195 51,102 37,000 50,000 87,634 91,257 95,000 92,000 632,223 651,493 660,000 685,000 298,880 332,374 351,200 331,500 100,860 101,111 112,000 100,000 14,555 15,214 14,000 15,000 105,935 104,553 2,000 63,000 1,467,401 1,514,054 1,444,200 1,509,800 284,710 313,448 405,800 376,000 $ 1,752,111 $ 1,827,502 $ 1,850,000 $ 1,885,800 $ 1,123,172 $ 1,147,290 $ 1,219,600 $ 1,265,200 55,022 52,965 57,500 60,300 49,170 39,744 24,100 35,000 362,496 356,155 374,400 363,600 16,159 16,159 16,400 14,700 1,606,019 1,612,313 1,692,000 1,738,800 158,000 158,000 221,800 147,000 $ 1,764,019 $ 1,770,313 $ 1,913,800 $ 1,885,800 1,060,396 1,043,613 1,054,900 1,066,800 4 12-6-16 City Council Meeting - Enterprise Fund Budgets Fiber Infrastructure (AccessEagan) 2017 Budget Revenues, Expenses and Other Disbursements 5 12-6-16 City Council Meeting - Enterprise Fund Budgets 2014 2015 2016 2017 Actual Actual Budget Budget Revenues Fiber Lease $ 17,619 $ 32,766 $ 100,100 $ 95,100 Investment Income - - - - Other - 40 - - Total Revenues 17,619 32,806 100,100 95,100 Expenses Personal Services $ 3,811 $ 115,165 $ 122,200 $ 123,300 Parts & Supplies 144 750 5,700 2,900 Services & Other Charges 78,611 149,800 149,800 139,900 Total Expenses 82,566 265,715 277,700 266,100 Non -Operating ActivitV Transfer In 1,000,000 350,000 - - Capital Outlay 4,060 8,492 43,500 9,200 Project - Contract 3,230 1,990 140,000 190,000 Total Capital 7,290 10,482 183,500 199,200 5 12-6-16 City Council Meeting - Enterprise Fund Budgets Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA M. Approve 2017 Special Revenue Funds Budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment Fund (MIF) Revolving Loan Fund, Cable TV Franchise Fees Fund, E -TV Fund and the Cedar Grove Parking Garage Fund. Action To Be Considered: Approve the 2017 budgets for the following Special Revenue Funds: Housing Fund DWI Forfeiture Fund MIF Revolving Loan Fund Cable TV Franchise Fees Fund E -TV Fund Cedar Grove Parking Garage Fund Facts: ➢ For financial reporting purposes, it is required that the City Council adopt each of these budgets. ➢ The purpose of each fund, the revenue sources, and the expenditure categories are listed for each fund in the attachments. ➢ The Council reviewed the E -TV Fund budget at a workshop in October. ➢ With the exception of $60,000 levied for the City portion of maintenance on the Cedar Grove parking Garage Fund, there are no tax levies related to these funds. Attachments: (1) CM -1 Special Revenue Fund budgets City of Rap 2017 Proposed Budget �-I -*-181 t; I a ; V4 T -L; 4 i I � R Operating Budget December 6, 2016 City Council Meeting City of Eajan 2017 Proposed Budget Operating Budget Special Revenue Funds — Housing Fund (113) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Housing Fund is to: • Provide financing for future housing -related developments within the City. • The fund was established in 1998 as the consolidation of the Housing Revenue Bonds Fund and the Housing and Redevelopment Authority (HRA) Fund. • The Housing Revenue Bonds Fund accounted for annual fees collected on the principal balance of revenue bonds issued under the City's name. • The HRA Fund accounted for the tax increment financing (TIF) proceeds and expenditures of the Cinnamon Ridge Apartments interest rate reduction program. The TIF district expired in 1997 and a note was issued by Cinnamon Ridge to the City in the amount of the total TIF proceeds. In 1998, the City sold its interest in the note to a third party for $1,200,000, and as a component of this transaction, the proceeds of the closing were loaned to the Cascade Bay Aquatic Facility. In 2011, the $545,000 balance of the Cascade Bay loan was forgiven. The Special Revenue Housing Fund is responsible for the following functions: • To account for annual fees collected on the principal balance of revenue bonds issued under the City's name used to finance multi -family housing developments. December 6, 2016 City Council Meeting A tity 0f Ea Pn 2017 Proposed Budget Operating Budget Special Revenue Funds - Housing Fund (113) HIGHLIGHTS & CHANGES Overview: With the revised Cascade Bay financing arrangement in effect for 2012, housing bond fees and interest are the sole revenue sources for this fund. REVENUE & EXPENDITURE DETAIL 3 December 6, 2016 City Council Meeting 2014 2015 2016 2017 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 282,852 $ 352,898 $ 383,768 $ 423,468 Revenues: Housing Bond Fees 67,522 31,134 39,200 6,600 Interest on Investments 3,974 2,486 3,400 3,400 Total Revenues 71,496 33,620 42,600 10,000 Other Financing Sources: Interest on Loan - - - - Total Other Financing Sources - - - - Total Revenues and Other Financing Sources 71,496 33,620 42,600 10,000 Expenditures: Contractual Services 1,350 2,700 2,600 2,600 Monitoring Fee 100 50 300 300 Total Expenditures 1,450 2,750 2,900 2,900 Other Fi nanci ng Uses Tra nsfer 0 ut - Ceda r Grove TI F - - - - Transfer Out- Cascade Bay - - --- - Total Other Financing Uses - - Fund Balance, End of Year $ 352,898 $ 383,768 $ 423,468 $ 430,568 3 December 6, 2016 City Council Meeting City of EaPH 2017 Proposed Budget Operating Budget Special Revenue Funds — DWI Forfeiture Fund (115) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue DWI Forfeiture Fund is to: • Account for money received from the court system related to DWI forfeitures. • The money accounted for in this fund is restricted for police operations. • This fund was created in 2006. The Special Revenue DWI Forfeiture Fund is responsible for the following functions: • Accounting for money received from the court system related to DWI forfeitures. • Purchase of new police equipment and police vehicles with DWI forfeiture monies. 4 December 6, 2016 City Council Meeting 1 City of Eayn Expenditure by Category Fund Balance, Beginning of Year Revenues: DWI Forfeitures Other revenues Interest on Investments Total Revenues Expenditures: Parts and Supplies Conference & Training Professional Services Unmarked Traffic Vehicle Total Expenditures Fund Balance, End of Year 2017 Proposed Budget Operating Budget Special Revenue Funds — DWI Forfeiture Fund (115) HIGHLIGHTS & CHANGES Overview: No significant changes in revenues are anticipated; no significant changes in expenditures are planned. REVENUE & EXPENDITURE DETAIL 2014 2015 2016 .2017 Actual Actual Budget Budget $ 49,286 $ 30,778 $ 38,459 $ 49,819 13,481 15,690 22,000 16,000 4,011 - - - 515 240 360 300 18,007 15,930 22,360 16,300 7,005 8,249 11,000 8,000 29,510 - - 36,515 8,249 11,000 8,000 $ 30,778 $ 38,459 $ 49,819 $ 58,119 5 December 6, 2016 City Council Meeting City of Eap 2017 Proposed Budget Operating Budget Special Revenue Funds — Cedar Grove Parking Garage (116) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Cedar Parking Garage Fund is to: • Account for the care and maintenance of the Cedar Grove Parking Ramp. • This fund was created in 2015. The Cedar Grove Parking Garage Fund is responsible for the following functions: • Accounting for revenues and expenditures to pay for the maintenance of the Parking Ramp. • Accounting for revenue for the replacement of the ramp. 6 December 6, 2016 City Council Meeting City of Ea 1pn 2017 Proposed Budget Operating Budget Special Revenue Funds - Cedar Grove Parking Garage (116) Fund Balance, Beginning of Year Revenues: Property Taxes Paragon/Simon Contribution Interest on Investments Total Revenues Expenditures: Parts and Supplies Electricity Natural Gas Service Water Professional Services Telephone Maintenance Contracts Insurance Landscaping Other Equipment Other Improvements Total Expenditures HIGHLIGHTS & CHANGES Overview: 2015 was the first budget year for the Parking Ramp. REVENUE & EXPENDITURE DETAIL 2014 2015 2016 2017 Actual Actual Budget Budget $ - $ (36,447) $ (28,507) $ (63,607) - 60,000 60,000 60,000 83,854 195,503 245,000 254,429 (50) (817) (400) (800) 83,804 254,686 304,600 313,629 5,793 27,573 - - 11,349 34,477 31,000 38,000 1,865 6,875 7,000 8,000 - 754 - 1,000 1,330 360 - - 1,513 3,047 - 3,000 87,925 172,737 289,800 298,470 - - 11,900 11,900 - 923 - 5,600 8,604 - - 1,872 - - - 120,251 246,746 339,700 365,970 Fund Balance, End of Year $ (36,447) $ (28,507) $ (63,607) $ (115,948) 7 December 6, 2016 City Council Meeting City of Eap 2017 Proposed Budget Operating Budget Special Revenue Funds — MIF Revolving Loan Fund (118) PURPOSE & DESCRIPTION The purpose of the Minnesota Investment Fund (MIF) Revolving Loan Special Revenue Fund is to: • Create and grow a lending program to Eagan businesses that can create jobs through investment in capital expansion. Currently, only a single loan is in place, but collections on the existing loan will provide additional funds that can be loaned to other businesses to create more jobs. In 2009, the City received the full amount of the initial loan, $350,000, as a grant from the State MIF to make the loan. Under the terms of the City's agreement with the MIF, 80% of the loan payments collected are to be returned to the State, and the remaining 20% are to be retained by the City for the purpose of making additional loans in the future. 8 December 6, 2016 City Council Meeting City of Ea 1p 2017 Proposed Budget Operating Budget Special Revenue Funds - MIF Revolving Loan Fund (118) HIGHLIGHTS & CHANGES Overview: The loan to Biothera was made in 2009. Activity in the fund consists of receipt of the monthly payments from Biothera and the related payment to the State's Minnesota Investment Fund (MIF) of 80% of receipts. The 2016 budget expected the application and approval of forgivable State MIF loans totaling $385,000 for Prime Therapeutics and Databank. The 2017 budget is programmed for the MIF loan to be granted to Corvida Medical. REVENUE & EXPENDITURE DETAIL 9 December 6, 2016 City Council Meeting 2014 2015 2016 2017 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 51,728 $ 254,451 $ 267,706 $ 279,306 Revenues: Biothera loan payments 246,869 54,891 57,400 - Corvida loan payments - - - 72,000 Intergovernmental Revenue - - 385,000 360,000 Interest income 1,781 4,291 100 100 Total Revenues 248,650 59,182 442,500 432,100 Expenditures: MIF Repayment to State 45,927 45,927 45,900 57,600 MIF Loan - - 385,000 400,000 Total Expenditures 45,927 45,927 430,900 457,600 Excess of Revenue Over(Under) Expenditures 202,723 13,255 11,600 (25,500) Fund Balance, End of Year 254,451 $ 267,706 $ 279,306 $ 253,806 9 December 6, 2016 City Council Meeting City of Eap 2017 Proposed Budget Operating Budget Special Revenue Funds — Cable TV Franchise Fee Fund (196) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Cable TV Franchise Fee Fund is to: • Account for franchise fees paid to the City from the local cable franchises. • Restricted for communications and cable television activities. The Special Revenue Cable TV Franchise Fee Fund is responsible for the following functions: The money is used for communications and cable television related activities, primarily the Communications Department budget and the City's share of the funding for Eagan Television (E -TV) IL I 10 December 6, 2016 City Council Meeting a City of EaTan 2017 Proposed Budget Operating Budget Special Revenue Funds — Cable TV Franchise Fee Fund (196) Fund Balance, Beginning of Year Revenues: Cable TV Franchise Fees Interest on Investments Total Revenues Expenditures: Capital Equipment per CIP Professional Services Total Expenditures Other Financing Uses: Transfer to General Fd -Communications Transfer to E -TV Fd - non -PEG -el igi bl e Total Other Financing Uses Total Expenditures and Other Financing Uses Fund Balance, End of Year HIGHLIGHTS & CHANGES Overview: The fund continues to support the Communications budget in the General Fund and the non - PEG -eligible expenditures of the E -TV Fund. No significant changes in revenues are anticipated. REVENUE & EXPENDITURE DETAIL 2014 2015 2016 2017 Actual Actual Budget Budget $ 1,960,915 $ 1,921,658 $ 1,907,910 $ 1,816,910 840,281 857,580 840,000 - 34,174 16,944 10,000 10,000 874,455 874,524 850,000 10,000 100 100 - - 100 100 - - 531,755 516,644 580,700 647,300 381,857 371,528 360,300 417,200 913,612 888,172 941,000 1,064,500 913,712 888,272 941,000 1,064,500 _.L1,921,658 $ 1,907,910 $ 1,816,910 $ 762,410 11 December 6, 2016 City Council Meeting City of Eap 2017 Proposed Budget E -TV (197) Responsible Manager: Tom Garrison, Director of Communications PURPOSE & DESCRIPTION Eagan Television (E -TV) creates public, educational, and government cable TV programming through a partnership of volunteers and professional staff. E -TV also provides television production equipment facilities, and channel time to televise locally - produced programming. It is cable programming by the community, for the community. PERFORMANCE INDICATORS Description Monthly Staff Program Production Monthly Access Show Production New Vol unteers Outside Revenue Opportunities For Youth 12-18 Monthly Multipurpose Short Video Production Operating Budget 2014 2015 2016 2017 Actual Actual Estimate Target 20 21 24 30 24 20 30 30 180 188 200 200 $47,613 $21,102 $40,000 $40,000 150 144 150 180 NA NA NA 4 12 December 6, 2016 City Council Meeting 4' City of Eap 2017 Proposed Budget Operating Budget Personal Expenditure by Category 67% Parts and Supplies 6% Services Capital and Other Outlay Charges 0 4% 23% E -TV (197) Responsible Manager: Tom Garrison, Director of Communications HIGHLIGHTS & CHANGES Overview: The proposed E -TV Eagan Television budget is programmed to increase $7,500 or 1.3%. The operational portion of the budget is set to increase at less than 1.0% or by $5,200. The E -TV budget is funded by non -taxpayer dollars. The sources of funding are franchise fees paid by Comcast and a small fee on local subscriber bills which supports capital equipment for Public, Educational and Governmental (PEG) public access facilities. Highlight/Change 1: Legal Counsel budget assumes lowered amount from 2016, but reflects ongoing expense for cable franchise negotiations and successful implementation of new franchise(s). This change assumes informal cable franchise negotiations with remaining applicant, Comcast. A formal process, as prescribed by law, would be more expensive. Financial Impact: Decrease of $17,500 (6391) Service Level Impact: No service impact is expected at this time. Highlight/Change 2: With a reorganization of assets within the same overall budgeted amounts, E -TV is creating more coverage opportunities and productivity by increasing our use of part time employees. Financial Impact: This would be an increase in Temporary/Seasonal Wages and an equal decrease in Salaries and Wages resulting in no additional funds. Service Level Impact: Improved. This will allow us to cover more events, increase our hours of operation with no additional funds as well as freeing our full time personal up more to concentrate on more complex productions and projects. Highlight/Change 3: With the increase of Hourly Employees from 1 to 2, we have increased the amount budgeted towards overtime to accommodate these changes. Financial Impact: This would be an increase in Overtime -Regular and an equal decrease in Salaries and Wages. Service Level Impact: Improved. This would allocate funds for both Hourly positions and slightly increase our yearly amount for each to accommodate increased demand for Weekend and Evening events without affecting weekday service levels. 13 December 6, 2016 City Council Meeting 2017 Proposed Budget E -TV (197) Responsible Manager: Tom Garrison, Director of Communications EXPENDITURE SUMMARY Operating Budget POSITION INVENTORY Personnel Actual Actual Budget Budget Expenditure 2014 2015 2016 2017 Personal Services $ 377,745 $ 368,779 $ 388,900 $ 408,400 Parts and Supplies 20,890 23,418 30,100 33,900 Services and Other Charges 131,892 108,723 155,500 137,400 Capital Outlay 98,203 100,544 22,600 24,900 Total $ 628,730 $ 601,464 $ 597,100 $ 604,600 POSITION INVENTORY Personnel 2014 2015 2016 2017 Hours Studio Supervisor 1 1 1 1 2,080 Client Services Coordinator 1 1 1 1 2,080 Govt Programming Coordinator 1 1 1 0 0 Production/Programming Assistant 0 0 0 1 2,080 Vi deogra pher/Editor 1 1 1 1 2,080 Total 4 4 4 4 8,320 WORK PLAN 2017 Activity Routine 1 Supervision of PEG channels for Eagan 2 Provideand maintain public access facilities 3 Plan & implement HD channel(s) conversion 4 Conclude franchiseagreement(s) 5 Provide coverage of community events& facilitate volunteer partnerships and co -productions 6 Provide coverage of all Eagan government meetings 7 Provide video production services to City of Eagan departments 8 Provide video production services to revenue generating clients 9 Assist Comcast customers with complaints 10 Providetraining for PAstudio and equipment use 11 Provide video production services to Thomson Reuters in exchangefor rent 12 Facilitate, organize and executethe playback of all PAshows, increasing interactivity Note: City may be managing morethan one cablefranchise 14 December 6, 2016 City Council Meeting City of Eap 2017 Proposed Budget Operating Budget E -TV (197) Responsible Manager: Tom Garrison, Director of Communications Actual Revenue 2014 4689 PEG fees (total) $ 368,677 Less: PEG fees used for Studio/Control Room Upgrade - PEG fees used for Video Server HD Upgrade/Replac PEG fees used for Cyron Characer Generator Net PEG fees used for E -TV operati ons 368,677 4690 City contribution -from Cable Franchise Fees fund 4695 E-TVdubbing 4699 Class fees 4696 Dub/Rental/Paid production 4697 E -TV paid production XXXX Other Revenue Total Operating Revenues REVENUE SUMMARY Actual Budget Budget 2015 2016 2017 $ 373,058 $ 375,000 $ 375,000 - (14,100) (42,900) 25,637 (135,100) (53,600) 22,000 (32,500) (26,300) - - (15,000) 373,058 193,300 237,200 381,857 371,528 360,300 417,200 1,671 1,117 3,000 3,000 11,665 9,830 15,000 15,000 25,637 4,375 20,000 22,000 8,640 40,235 2,000 - 798,147 800,143 593,600 694,400 16.98 Fund Source CIP(PEG) Studi o/Control Room UpGrade CIP(PEG) Video Serverl HD UpGra de/Repl a cement CIP(PEG) Cyron Character Generator CIP(PEG) Shared Truck Design CAPITAL PURCHASES $ 42,900 $ 53,600 $ 26,300 $ 15,000 Total $ 137,800 15 December 6, 2016 City Council Meeting AP" City of Eapn 2017 Proposed Budget Operating Budget E -TV (197) Responsible Manager: Tom Garrison, Director of Communications LINE ITEM DETAIL 16 December 6, 2016 City Council Meeting 2014 2015 2016 2017 Actual Actual Budget Budget 6110 SALARIES AND WAGES -REGULAR 271,029 261,859 273,500 250,500 6112 OVERTIME- REGULAR 3;804 3,018 3,000 9,000 6130 SALARIES AND WAGES -TEMPORARY 16,540 16,514 20,000 40,000 6142 PERA-COORDINATED 20,835 21,291 22,200 22,500 6144 FICA 21,278 21,236 22,700 22,900 6151 HEALTH INSURANCE/VEBA 41,735 42,409 45,500 62,200 6155 WORKERS COMPENSATION 2,524 2,452 2,000 1,300 PERSONAL SERVICES 377,745 368,779 388,900 408,400 6210 OFFICE SUPPLIES 349 460 500 900 6212 OFFICE SMALL EQUIPMENT 305 140 500 300 6215 REFERENCE MATERIALS - 27 500 300 6220 OPERATING SUPPLIES - GENERAL 7,843 7,110 9,300 9,700 6224 CLOTHING/PERSONAL EQUIPMENT 154 - 1,000 1,500 6231 MOBILE EQUIPMENT REPAIR - PARTS 348 1,733 2,000 2,000 6232 SMALL EQUIPMENT REPAIR -PARTS 2,485 1,738 2,000 2,000 6235 FUEL, LUBRICANTS, ADDITIVES 1,407 1,103 2,000 2,000 6270 COMPUTER SOFTWARE 7,999 11,107 12,300 15,200 PARTS&SUPPLIES 20,890 23,418 30,100 33,900 6310 PROFESSIONALSERVICES-GENERAL 4,195 1,240 2;500 2,500 6311 LEGAL 43,035 24,149 77,500 60,000 6313 PLANNING 25,555 22,086 - - 6314 AUDITING 100 100 6323 TESTING SERVICES 637 - - - 6346 POSTAGE 92 500 500 6347 TELEPHONE SERVICE&LINECHARGES - - 100 100 6353 PERSONAL AUTO/PARKING 85 13 100 100 6355 CELLULAR TELEPHONE SERVICE 2,440 3,641 4,200 4,200 6357 GENERAL ADVERTISING - 100 2,800 1,700 6370 GENERAL PRINTING AND BINDING 379 1,950 3,700 800 6385 INSURANCE 7,400 7,400 7,400 7,400 6405 ELECTRICITY 12,000 12,000 12,000 12,000 6425 MOBILEEQUIPMENTREPAIR - LABOR 497 1,220 1,500 2,000 6426 SMALL EQUIPMENTREPAIR - LABOR - 3,071 4;000 4,000 6457 MACHINERY& EQUIPMENT RENTAL - - 200 200 6475 MISCELLANEOUS 4,627 3,941 5,000 5,000 6476 CONFERENCES AND SCHOOLS 3,396 2,543 4,600 7,000 6477 LOCAL MEETING EXPENSES 716 206 200 200 6479 DUES AND SUBSCRIPTIONS 2,809 3,190 3,600 4,100 6480 LICENSES, PERMITS AND TAXES 16 - - - 6535 OTHER CONTRACTUAL SERVICES - 82 - - 6569 MAINTENANCE CONTRACTS 23,913 21,791 25,600 25,600 OTHER SERVICES AND CHARGES 131,892 108,723 155,500 137,400 TOTAL OPERATING 530,527 500,920 574,500 579,700 0.9 6640 MACHINERY/EQUIPMENT 94,521 97,825 15,000 17,300 6660 OFFICE FURNISHINGS/EQUIPMENT 570 1,301 1,600 1,600 6680 MOBILE EQUIPMENT 3,112 1,418 6,000 6,000 TOTAL CAPITAL 98,203 100,544 22,600 24,900 10.2 TOTAL E -TV 628,730 601,464 597,100 604,600 1.3 16 December 6, 2016 City Council Meeting Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENTAGENDA N. Approve 2017 Eagan Convention and Visitors Bureau (ECVB) Budget Action To Be Considered: Approve the 2017 Eagan Convention and Visitors Bureau Budget Facts: ➢ The City Council reviewed the ECVB 2017 budget and heard remarks from Mr. Cory, President and CEO of the ECVB, at the October 10, 2016 special meeting. At that time, the City Council concurred with the 2017 ECVB budget as adopted by the ECVB board. ➢ No changes from the October presentation are proposed for the ECVB budget. ➢ In summary, the 2017 ECVB budget features a 3.9% decrease over FY 2016. Most of the decrease is from a decrease in programmed promotional expenditures in 2017. ➢ While the ECVB Board operates independently from the City, Section 3.2 of the Operating Agreement with the City of Eagan requires the ECVB to submit its work plan and operating budget to the City Council for its review and approval. Attachments: (1) CN -1 Eagan Convention and Visitors Bureau Budget Eagan Convention & Visitors Bureau Proposed 2017 Budget Total Income EXPENSES Personnel Other Marketing Travel & Entertainment Total Expenses Net income 996,380 2014 2015 2016 2017 276,341 Actual Actual Budget Budget INCOME 131,330 129,000 $ 128,250 Lodging tax $ 894,307 $ 905,379 $ 950,000 $ 950,000 Other 2,073 8,492 12,000 $ 21,100 Utilization of reserves 100,000 75,000 75,000 $ 25,000 Total Income EXPENSES Personnel Other Marketing Travel & Entertainment Total Expenses Net income 996,380 988,871 1,037,000 $ 996,100 276,341 298,395 308,750 $ 320,000 124,816 131,330 129,000 $ 128,250 538,030 548,509 570,500 $ 520,100 28,264 24,571 28,750 $ 27,750 967,451 1,002,805 1,037,000 $ 996,100 $ 28,929 $ (13,934) $ - $ - Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA O. Approve 2017‐2021 General Facilities Renewal and Replacement Capital Improvement Plan and the 2017 budget. Action To Be Considered: 1. Approve the 2017‐2021 General Facilities Renewal & Replacement (R&R) Capital Improvement Plan (CIP) and the 2017 budget within that plan Facts: The General Facilities Renewal & Replacement Fund was created in 1999 for the purpose of providing resources for renewal and replacement of general facilities, primarily non‐enterprise fund infrastructure. Major renewal and replacement items such as roofs, parking lot improvements, and grounds enhancements are cyclical in nature and create budgeting problems when inserted into the annual operating budgets. The General Facilities R&R CIP incorporates all projects/improvements of this nature and has used a tax levy as well as Enterprise revenues as funding sources. Development of this CIP allows for a more systematic and City‐wide approach to timing and coordination of these improvements. The first year of this CIP (2017) is approved as a budget with the four out years (2018‐2021) being approved only as a general plan. The 2017 levy allocated to the General Facilities R&R fund is $345,881. Proposed expenditures for 2017 from the General Facilities R&R fund total $359,000. The fund balance in the General Facilities R&R fund at the end of 2016 is projected to be $680,000. The fund balance at the end of the five‐year plan is projected to be $1,176,220. The 2017 R&R CIP budget does include one possible improvement (Upgrade Building Automation System ‐ $115,000) that may be a part of the overall City Hall/Police remodel. Since it is not currently contemplated in the Remodel plans, it is therefore listed as part of the CIP. Prior to the project moving forward, staff will determine whether this project should be included as part of the overall remodel or if it is a stand‐alone project. The Enterprise funds account for $582,680 of the proposed 2017 expenditures. Attachments: (1) CO‐1 CIP Listing – 2017‐2021 R&R Projects Tax Levy Supported 9221 CIVIC ARENA 9222 CASCADE BAY 9223 COMMUNITY CENTER Beginning Balance 1/1/2017 680,000 375,000 920,000 1,247,000 Revenue: 2017 2017 Tax Levy 345,881 ‐ ‐ ‐ 2017 Other Revenue ‐ 116,800 89,900 221,800 345,881 116,800 89,900 221,800 Expenditures: 359,800 194,000 3,300 385,380 ‐ Total Expenditures 359,800 194,000 3,300 385,380 CASH BALANCE 12/31/2017 666,081 297,800 1,006,600 1,083,420 Projected Revenues 2018‐2021 1,489,000 480,000 360,000 880,000 Projected Expenditures 2018‐2021 497,000 386,000 820,798 787,200 CASH BALANCE 12/31/2021 1,658,081 391,800 545,802 1,176,220 2017 CIP SUMMARY ‐ FACILITIES RENEWAL AND REPLACEMENT G:\Budget\2017 Budget\CIP\2017‐2021 CIP Summary.xlsx CIP 2017-2021 City of Eagan, Minnesota SOURCES AND USES OF FUNDS 2017 2021thru 9336 Facilities R&R Fund Source 2017 2018 2019 2020 2021 680,000 666,081 825,081 1,052,081 1,344,081Beginning Balance Revenues and Other Fund Sources Revenue 345,881 356,000 367,000 377,000 389,000Property taxes 345,881 356,000 367,000 377,000 389,000Total 1,025,881 1,022,081 1,192,081 1,429,081 1,733,081Total Funds Available 345,881 356,000 367,000 377,000 389,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 24 Central Svcs Maint. (25,000) 0 0 0 0Security Improvements at RVA 24-178881 (85,600) 0 0 0 0Office Furniture at CMF 24-178882 (110,600) 0 0 0 0Total 33 Government Bldgs. (70,000) (70,000) (70,000) (70,000) (70,000)City property assessments 33-140001 (6,000) 0 0 0 0Water Heater Replacement - PD 33-170001 00000Water Softener Replacement - FS1 33-170002 (9,000) 0 0 0 0Furnance/AC #1 Replacement - CMF 33-170003 (3,500) 0 0 0 0Furnance/AC #6 Replacement - CMF 33-170004 00000Ice Maker Replacement - FS1 33-170005 00000FS1 Remodel 33-170007 (10,000) 0 0 0 0Renovate storage room for Fire Safety Center 33-170012 (6,900) 0 0 0 0Floor covering replacement CMF 33-170013 (8,500) 0 0 0 0Central Park trails light fixtures refurbishing 33-170014 (2,500) 0 0 0 0Central Park bandshell handrail refurbish/repaint 33-170015 (3,000) 0 0 0 0Goat Hill Park replace double doors to rink 33-170016 (115,000) 0 0 0 0Upgrade Building Automation System 33-170021 (6,800) 0 0 0 0Police HVAC to forensic room (GB) 33-170022 (3,000) 0 0 0 0Roof inspection and repair contingency 33-170023 (5,000) (5,000) (5,000) (5,000) (5,000)FS repairs contingency 33-170024 00000RTU #8 Replacement - CH 33-180001 0 (5,000) 0 0 0Water Softener Replacement - FS3 33-180002 0 (8,000) 0 0 0Furnance Replacement - FS3 33-180003 Monday, December 5, 2016Page 1 9336 Facilities R&R Fund Source 2017 2018 2019 2020 2021 0 (9,000) 0 0 0Furnance/AC #2 Replacement - CMF 33-180004 0 (100,000) 0 0 0FS5 Remodel - TBD? 33-180005 0 0 (10,000) 0 0Bohn Condensing Unit - CH 33-190001 00000Water Heater Replacement - FS5 33-190003 00(5,000)00Water Softener Replacement - FS4 33-190004 00000Water Softener Replacement - FS5 33-190005 00000EMS Upgrade - CH & PD 33-190006 0 0 (50,000) 0 0Liebent AC unit 33-190007 0 0 0 (10,000) 0Conference Room Upgrade - CMF 33-200001 (249,200) (197,000) (140,000) (85,000) (75,000)Total (359,800) (197,000) (140,000) (85,000) (75,000)Total Expenditures and Uses 666,081 825,081 1,052,081 1,344,081 1,658,081Ending Balance (13,919) 159,000 227,000 292,000 314,000Change in Fund Balance Monday, December 5, 2016Page 2 RnR Cascade Bay Source 2017 2018 2019 2020 2021 920,000 1,006,600 1,044,600 415,552 474,402Beginning Balance Revenues and Other Fund Sources Revenue 89,900 90,000 90,000 90,000 90,000CB revenue for R&R 89,900 90,000 90,000 90,000 90,000Total 1,009,900 1,096,600 1,134,600 505,552 564,402Total Funds Available 89,900 90,000 90,000 90,000 90,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 9222 Cascade Bay 0 0 (153,848) 0 0Slides/structures upgrade 9222-160003 (3,300) 0 0 0 0Econo (50) $66 9222-170005 0(52,000) 0 0 0Funbrellas 9222-180001 00(4,000)00Walk in Freezer (concession building) 9222-190001 00(4,000)00Walk in Refrigerator (concessions building) 9222-190002 0 0 (14,000) 0 0Turnstiles #1 & Turnstiles #2 (Admin building) 9222-190003 0 0 (14,000) 0 0HVAC system (admin building) 9222-190004 00(2,000)00Cabinets 9222-190005 0 0 (10,000) 0 0Partician Replacement 9222-190006 0 0 (100,000) 0 0Dimond Brite Covering 9222-190007 0 0 (100,000) 0 0Coping Stones 9222-190008 0 0 (73,000) 0 0Water Flume/Wood & Steel 9222-190009 0 0 (80,000) 0 0Water Flume/Install 9222-190010 00(4,000)00HVAC Equipment 9222-190011 00(4,000)00Gas Hot Water Heater 9222-190012 00(3,000)00Counter Tops-Cabinets 9222-190013 0 0 (17,500) 0 0Boilers #1 9222-190014 0 0 (17,500) 0 0Boilers #2 9222-190015 0 0 (17,500) 0 0Boilers #3 9222-190016 0 0 (17,500) 0 0Boilers #4 9222-190017 00000Pumps #3 9222-190018 00000Pumps #4 9222-190019 0 0 (25,000) 0 0Filters #1 9222-190020 0 0 (25,000) 0 0Filters #2 9222-190021 00(3,800)00Room Heaters 9222-190022 00(6,400)00Lounge (40) $160 9222-190025 0 0 (20,000) 0 0Irrigation Control System 9222-190026 00(3,000)00Walk Behind Lawn Mower 9222-190027 0 0 0 (7,000) 0Turbo Chef Oven 9222-200001 0 0 0 (20,000) 0Air Conditioning (conc.) 9222-200002 0 0 0 (4,150) 0Perfect Fry #2 9222-200023 Monday, December 5, 2016Page 3 RnR Cascade Bay Source 2017 2018 2019 2020 2021 0000(5,600)Cbreeze costume 9222-210001 0000(4,000)Mini Golf rock-cover/waterfall 9222-210002 0000(3,000)Portable hand washing sink 9222-210003 0000(3,000)Portable Fridge 9222-210004 0000(3,000)Golf Start Snack 9222-210005 (3,300) (52,000) (719,048) (31,150) (18,600)Total (3,300) (52,000) (719,048) (31,150) (18,600)Total Expenditures and Uses 1,006,600 1,044,600 415,552 474,402 545,802Ending Balance 86,600 38,000 (629,048) 58,850 71,400Change in Fund Balance Monday, December 5, 2016Page 4 RnR Civic Arena Source 2017 2018 2019 2020 2021 375,000 297,800 188,800 267,800 271,800Beginning Balance Revenues and Other Fund Sources Revenue 116,800 120,000 120,000 120,000 120,000CA revenue for R&R 116,800 120,000 120,000 120,000 120,000Total 491,800 417,800 308,800 387,800 391,800Total Funds Available 116,800 120,000 120,000 120,000 120,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 9221 Civic Arena (5,500) 0 0 0 0Rental Skates West Arena 9221-170001 (150,000) 0 0 0 0Roof B replacement Civic Arena 9221-170003 (38,500) 0 0 0 0Civic Arena exterior paint 9221-170004 0(10,000) 0 0 0TVs system West Arena 9221-180001 0(55,000) 0 0 0Dehumidifier East Arena 9221-180002 0(14,000) 0 0 0Room Furnace/blower 1- east storage East Arena 9221-180003 0(14,000) 0 0 0Room Furnance/blower 2- east storage East Arena 9221-180004 0(14,000) 0 0 0Room Furnance/blower- community room East Arena 9221-180005 0(14,000) 0 0 0Room Furnances/blower- boiler room East Arena 9221-180006 0(15,000) 0 0 0 Scoreboard-large East Arena 9221-180007 0 (8,000) 0 0 0Scoreboard-small East Arena 9221-180008 0(30,000) 0 0 0Rubber matting - east East Arena 9221-180009 0(55,000) 0 0 0Equipment Washer West Arena 9221-180010 0 0 (15,000) 0 0office equipment-desks West Arena 9221-190001 0 0 (14,000) 0 0Mezzanine tables West Arena 9221-190002 0 0 (12,000) 0 0Mezz chairs (old ECC banquet chairs) West Arena 9221-190003 0 0 0 (3,000) 0Ice Machine West Arena 9221-200001 0 0 0 (60,000) 0Dasher Boards/glass West Arena 9221-200002 0 0 0 (12,000) 0Industrial washer/dryer West Arena 9221-200003 0 0 0 (8,000) 0Water softeners West Arena 9221-200004 0 0 0 (25,000) 0Infrared heaters West Arena 9221-200005 0 0 0 (8,000) 0Ice Edger West Arena 9221-200006 (194,000) (229,000) (41,000) (116,000) 0Total (194,000) (229,000) (41,000) (116,000) 0Total Expenditures and Uses 297,800 188,800 267,800 271,800 391,800Ending Balance (77,200) (109,000) 79,000 4,000 120,000Change in Fund Balance Monday, December 5, 2016Page 5 RnR Community Center Source 2017 2018 2019 2020 2021 1,247,000 1,083,420 974,770 1,118,820 1,232,220Beginning Balance Revenues and Other Fund Sources Revenue 221,800 220,000 220,000 220,000 220,000CC revenue for R&R 221,800 220,000 220,000 220,000 220,000Total 1,468,800 1,303,420 1,194,770 1,338,820 1,452,220Total Funds Available 221,800 220,000 220,000 220,000 220,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment 03 Information Technology (6,000) 0 0 0 0ECC 48 port switch 03-170004 (6,000) 0 0 0 0Total 9223 Community Center 00000Vending Machines 9223-170002 (2,500) 0 0 0 0Airex Stretching Mats 9223-170003 (2,500) 0 0 0 0Floor Buffer 9223-170006 (15,000) 0 0 0 0Screens-Drop Down - Oaks 9223-170008 (5,500) 0 0 0 0Carpet Extractor 9223-170011 (5,000) 0 0 0 0Preschool Open Play Equipment 9223-170013 (9,000) 0 0 0 0Carpet locker rooms 9223-170015 (6,000) 0 0 0 0Office chairs (15) 9223-170016 (14,000) 0 0 0 0Rubber Floor-Fitness Center 9223-170026 (13,000) 0 0 0 0Carpet - Blast 9223-170027 (23,000) 0 0 0 0Indoor Track 9223-170028 (20,000) 0 0 0 0EFIS restoration 9223-170029 (15,000) 0 0 0 0Carpet-Lone Oak Room 9223-170030 (4,050) 0 0 0 0Reach in freezer 9223-170031 (4,050) 0 0 0 0Reach in refridgerator 9223-170032 (6,000) 0 0 0 0Display cooler 9223-170033 (8,000) 0 0 0 0Walk in cooler 9223-170034 (11,000) 0 0 0 0Warming ovens (4) 9223-170035 (10,580) 0 0 0 0Audio system-performance studio 9223-170036 (10,500) 0 0 0 0VCT/Vinyl-MTG rooms & kids kare 9223-170037 (16,000) 0 0 0 0Wall divider-Lone Oak room 9223-170038 (26,000) 0 0 0 0Wall dividers - meeting rooms 9223-170039 (80,000) 0 0 0 0Wall dividers - Oaks 9223-170040 (8,000) 0 0 0 0Pond fountain 9223-170041 (22,000) 0 0 0 0Ellipticals - Cybex ARC (4) 9223-170042 (12,500) 0 0 0 0Nusteps (2) 9223-170043 (4,800) 0 0 0 0Circ motors (4) 9223-170044 (8,400) 0 0 0 0Dishwasher 9223-170045 Monday, December 5, 2016Page 6 RnR Community Center Source 2017 2018 2019 2020 2021 (15,000) 0 0 0 0Carpet - ECVB 9223-170046 (2,000) 0 0 0 0Tables- Bistro (second set) (5) 9223-170047 0(78,000) 0 0 0Energy Mgmt Software Upgrade 9223-180002 0 (4,000) 0 0 0Kaizen Restroom Cleaner 9223-180004 0(20,000) 0 0 0Security Cameras 9223-180005 0 (3,300) 0 0 0Sweeper 9223-180006 0(10,000) 0 0 0Variable Frequency Drives (5) 9223-180007 0 (3,500) 0 0 0TVs 9223-180008 0(30,000) 0 0 0Carpet-Fitness/Stretching Area 9223-180009 0 (3,850) 0 0 0Chairs-Blue Plastic 9223-180010 0(10,000) 0 0 0Chairs-Outdoor 9223-180011 00000Gym Dividers-Half Gym 9223-180012 0 (1,000) 0 0 0Projector bulbs (3) 9223-180013 0(20,000) 0 0 0Window Shades-Oaks 9223-180015 0 (7,000) 0 0 0Window Shades-Gym 9223-180016 0(12,000) 0 0 0Scoreboards (3 at $4,000 each) 9223-180017 0(11,000) 0 0 0Atrium/Lone Oak Furniture 9223-180018 0 (2,000) 0 0 0Bulk Grinder-Bunn G2 9223-180019 0(24,000) 0 0 0Free Weight Equipment 9223-180020 0(16,000) 0 0 0Carpet-Prefunction 9223-180025 0(38,000) 0 0 0Carpet-Oaks 9223-180026 0(20,000) 0 0 0ECC Atrium/Oaks wood repair 9223-180028 0(15,000) 0 0 0Painting renovation 9223-180029 00(2,500)00Burnisher #1 9223-190001 00(2,500)00Burnisher #2 9223-190002 00000Security Cameras Gym 9223-190003 00(3,000)00Brewer-Bunn 9223-190004 00(2,000)00Menu Board 9223-190005 00(1,050)00Rower-Concept II 9223-190006 0 0 (49,000) 0 0Selectorized Weight Equipment 9223-190007 00(3,000)00Ceiling Fans 9223-190008 00(8,000)00Carpet-Offices 9223-190009 00(2,400)00Pull Extractor 9223-190010 00(2,500)00Floor buffer 9223-190011 0 0 0 (600) 0Washer-Laundry 9223-200001 0 0 0 (21,500) 0Bikes-Lifecyle Spin 9223-200002 0 0 0 (28,500) 0Ellipticals-Octane 9223-200003 0 0 0 (8,000) 0VCT/Vinyl-Atrium/Fitness 9223-200004 0 0 0 (48,000) 0Treadmills-Life fitness (6) 9223-200005 0000(7,000)Sewage Extractor Pumps 9223-210003 0000(1,000)Safe-Back Office 9223-210004 0000(4,000)Carpet-Front Desk Area 9223-210005 0 0 0 0 (35,000)Wood-Oasis 9223-210006 Monday, December 5, 2016Page 7 RnR Community Center Source 2017 2018 2019 2020 2021 0 0 0 0 (43,000)Banquet Audio System 9223-210007 0000(4,000)Tables-Bistro 9223-210008 0 0 0 0 (15,500)Rider Floor Scrubber 9223-210009 0 0 0 0 (16,500)Bikes - expresso upright (3) 9223-210010 0 0 0 0 (150,000)The Blast Playspace 9223-210015 (379,380) (328,650) (75,950) (106,600) (276,000)Total (385,380) (328,650) (75,950) (106,600) (276,000)Total Expenditures and Uses 1,083,420 974,770 1,118,820 1,232,220 1,176,220Ending Balance (163,580) (108,650) 144,050 113,400 (56,000)Change in Fund Balance Monday, December 5, 2016Page 8 Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA P. Approve the 2017-2021 Vehicles and Equipment Capital Improvement Plan and the 2017 budget. Action To Be Considered: To approve the 2017-2021 Vehicles and Equipment Capital Improvement Plan (CIP) and the 2017 budget within that plan. Facts: ➢ Generally, vehicles and equipment costing more than $10,000 are budgeted in this section of the CIP. Equipment costing less than $10,000 is budgeted in the departmental operating budgets unless it is Information Technology related. ➢ The first year of this CIP (2017) is approved as a budget with the four out years (2018-2021) being approved only as a general plan. ➢ Per Council policy, a portion of the property tax levy is allocated to the Equipment Revolving Fund (ERF) for purchase of capital items that have no designated funding sources. Designated funding sources include: o Enterprise funds — for vehicles and equipment used in enterprise fund activities o PEG fees fund —for equipment and capital improvements related to E -TV o Fire Apparatus fund —for fire vehicles ➢ The 2017 property tax levy for the ERF is $1,260,055 and $148,553 for the Fire Apparatus Fund (FAF). Budgeted expenditures in the ERF total $1,904,900 for 2017. Budgeted expenditures and uses for the FAF net to $30,000 after the trade in of an existing unit. The first year of this CIP (2017) is approved as a budget with the four out years (2018-2021) being approved only as a general plan. ➢ The fund balance in the ERF at the end of 2017 is projected to be $246,355. The fund balance at the end of 2018 is anticipated to be at a deficit ($415,045) while the five-year plan is estimated to end at $973,855. This negative fund balance in 2017 is mostly due to significant public safety expenditures such as Mobile and Hand held radios and other IT equipment that weren't contemplated at the time when fund and related tax levy was created. Staff will begin looking at modifications to the plan in early 2017 to avoid deficit fund balance levels in the out years. Options include reducing spending, deferring replacement of vehicles, increasing or reallocating the tax levy. ➢ The fund balance in the FAF is projected to be at a deficit level for year ending 12/31/2020. Due to the nature and high dollar amount of the purchase, and keeping with the establish City practice in this fund, staff would recommend the use of equipment certificates to finance the purchase the ladder truck in 2020. Attachments: (1) CP -1 CIP Listing — 2017-2021 Vehicle and Equipment City of Eagan, Minnesota CIP 2017-2021 2017 thru 2021 SOURCES AND USES OF FUNDS Source 2017 2018 2019 2020 2021 9335 Equipment revolving fund Beginning Balance 878,000 246,355 (415,045) (201,745) (44,845) Revenues and Other Fund Sources Total 1,273,255 1,310,200 1,349,200 1,389,200 Revenue Total Revenues and Other Fund Sources 1,273,255 1,310,200 1,349,200 20% IT's CIP - from Utilities 13,200 13,200 13,200 13,200 13,200 2017 Property taxes 1,260,055 0 0 0 0 2018 Property taxes 0 1,297,000 0 0 0 2019 Property taxes 0 0 1,336,000 0 0 2020 Property taxes 0 0 0 1,376,000 0 2021 Property taxes 0 0 0 0 1,418,000 Page I Thursday, November 10, 2016 Total 1,273,255 1,310,200 1,349,200 1,389,200 1,431,200 Total Revenues and Other Fund Sources 1,273,255 1,310,200 1,349,200 1,389,200 1,431,200 Total Funds Available 2,151,255 1,556,555 934,155 1,187,455 1,386,355 Expenditures and Uses Capital Projects & Equipment 03 Information Technology Public Safety software (LOGIS) 03-140018 (61,500) (61,500) (61,500) 0 0 Fire Station 2 3850 -MRI 03-170003 (8,200) 0 0 0 0 Wireless Access Points 03-170005 (9,000) 0 0 0 0 Fire Station 2 48 port -TRI 03-170009 (6,000) 0 0 0 0 Comcast Headend 375012 port 03-170010 (5,700) 0 0 0 0 Disk Space for Video Servers 03-170011 0 0 0 0 0 Wireless Controller 03-170012 (13,600) 0 0 0 0 Tungsten-Docusphere Financial Workflow 03-170013 (25,000) 0 0 0 0 Application ADA app for Pad 03-170014 (15,000) 0 0 0 0 Dell NAS (network area storage) for surveillance 03-170015 (15,000) 0 0 0 0 VM Server for Fire 2 03-180002 0 0 0 0 0 Winscribe Server 03-180003 0 (5,500) 0 0 0 Wireless Controller 03-180004 0 0 0 0 0 Wireless Access Points 03-180005 0 (3,600) 0 0 0 Cisco 3850 for Headend 03-180006 0 0 0 0 0 Additional SAN storage 03-180007 0 (30,000) 0 0 0 24 port Switches 03-180008 0 (7,800) 0 0 0 Page I Thursday, November 10, 2016 Source (21,000) 2017 2018 2019 2020 2021 9335 Equipment revolving fund 0 (17,000) 0 0 0 0 48 port Switches 03-180009 0 (18,600) 0 0 0 Open data project consulting 03-180010 0 (30,000) 0 0 0 Cisco ASA Firewall (Cityhall & Fire 2) 03-180011 0 (16,400) 0 0 0 Cisco 3560x - 48 port switches 03-190002 0 0 (6,000) 0 0 Cisco 3560x - 24 port switches 03-190003 0 0 (4,200) 0 0 Cisco 3750x switch - 48 port (Fire 2) 03-190004 0 0 (9,800) 0 0 Cisco 8 port switch library 03-190005 0 0 (800) 0 0 SAN Replacement 03-190007 0 0 (100,000) 0 0 VMWare servers 03-190008 0 0 (52,000) 0 0 4507 Core Switch - PD 03-200001 0 0 0 (23, 500) 0 4507 Core Switch - CH 03-200002 0 0 0 (33,100) 0 4507 Core Switch - Server Rm 03-200003 0 0 0 (37,200) 0 Wireless Access Points 03-200004 0 0 0 (2,700) 0 Cisco IPT Handsets 03-200005 0 0 0 (140,000) 0 Cisco IPT Voice Gateways 03-200006 0 0 0 (30,000) 0 Cisco Wireless Access Points 03-210001 0 0 0 0 (6,400) Cisco Switches 03-210002 0 0 0 0 (24,000) Websense Appliance 03-210003 0 0 0 0 (5,100) IDS/IDP Solution 03-210004 0 0 0 0 (30,000) Total (159,000) (173,400) (234,300) (266,500) (65,500) 04 City Clerk Election ballot tabulators replace (23) 04-130001 (35, 700) 0 0 0 0 Total (35,700) 0 0 0 0 08 Community Dev: Inspections 2006 Chevrolet Truck (replace unit 504) 08-170001 (21,000) 2006 Chevrolet Truck CN (replace unit 505) 08-180002 0 2009 Ford Escape (replace unit 502) 08-190001 0 Total 11-150005 11-170004 11-170005 11-170006 11-170007 11-170012 11-170013 11-170014 11-180001 11-180002 11-180005 11-180006 11-180007 11-180011 11 Police Two forensic computers Tasers Hand held radios SWAT Tactical Vests Laptops for 2 police 2 fire vehicles 4 Job assist vehicles replace (patrol) 1 Job assistance vehicles (CSO) 1 Job assist vehicles replace (admin) MDC (SQD computers) Body cameras/storage SWAT Ballistic Plates SWAT Helmets SWAT Kelvar Shins Guards 1 Job assist vehicles replace (supvisor) 0 0 0 0 (21, 000) 0 0 0 0 (21,000) 0 0 (21,000) (21,000) (21,000) 0 0 0 (17,000) 0 0 (17,000) 0 0 0 0 0 (373,800) 0 0 0 0 (48,000) 0 0 0 0 (4,400) 0 0 0 0 (172,000) 0 0 0 0 (47, 000) 0 0 0 0 (24, 000) 0 0 0 0 0 (203,000) 0 (203,000) 0 0 (250,000) 0 0 0 0 (16,000) 0 0 0 0 (8,000) 0 0 0 0 (3,200) 0 0 0 0 (38,000) 0 0 0 Page 2 Thursday, November 10, 2016 Source 2017 2018 2019 2020 2021 9335 Equipment revolving fund 4 Job assist vehichles replace (patrol) 11-180012 0 (164,000) 0 0 0 1 Job assist vehicles replace (admin) 11-180014 0 (25,000) 0 0 0 Mobile radios 11-190006 0 0 (223,600) 0 0 1 Job assist vehicle replace (supervisor) 11-190011 0 0 (36,000) 0 0 1 Job assist vehicles replace (detective) 11-190013 0 0 (26,000) 0 0 1 Job assist vehicles replace (admin) 11-190014 0 0 (25,000) 0 0 1 Job assist vehicles replace (patrol) 11-200012 0 0 0 (39,000) 0 2 Job assist vehicles replace (detective) 11-200013 0 0 0 (52,000) 0 5 Job assist vehicles replace (patrol) 11-210012 0 0 0 0 (195,000) Total (669,200) (724,200) (310,600) (294,000) (212,000) 12 Fire Mobile Radio replace 12-170001 0 (176,000) 0 (76,800) 0 Fire hose replace 12-170002 (15,000) (15,000) (15,000) 0 0 Replace two thermal image cameras 12-170003 (15,000) (30,000) (30,000) 0 0 Replacement of heavy rescue equipment 12-170004 (50,000) 0 0 0 0 Truck MDC computers replace 12-180003 0 (45,000) 0 0 0 Ford Escape (unit 1208) replace 12-190002 0 0 0 0 0 Ford Expedition (unit 1228) replace 12-190003 0 0 (50,000) 0 0 Hydraulic Rescue Tool replace 12-200001 0 0 0 0 0 Utility pick-up tow vehicle (unit 1204) replace 12-210001 0 0 0 0 (50,000) Utility pick-up tow vehicle (unit 1223) replace 12-210002 0 0 0 0 (50,000) Total (80,000) (266,000) (95,000) (76,800) (100,000) 21 PW: Engineering Inspection vehicle SUV (replace unit 103) 21-170001 (30,000) 0 0 0 0 Inspection/snowplow Pickup (replace unit 105) 21-170002 (32,000) 0 0 0 0 Total (62,000) 0 0 0 0 22 PW: Streets Chipper (replace Unit 142) 22-170007 (50,000) 0 0 0 0 1 -Ton dump truck w/plow (replace unit 114) 22-170009 (60,000) 0 0 0 0 Tandem axle dump (replace unit 121) 22-170013 (230,000) 0 0 0 0 Pickup/44 (Replace Unit 149) 22-170017 (27,500) 0 0 0 0 SUV (replace unit 108) 22-180008 0 (24,000) 0 0 0 SUV14x4 (replace unit 109) 22-180010 0 (24,000) 0 0 0 Single Axle Dump (replace unit 148) 22-180012 0 (210,000) 0 0 0 1 -Ton dump truck wlplow (replace unit 127) 22-180014 0 (60,000) 0 0 0 Loader with Plow Wing (replace Unit 145) 22-180016 0 (259,000) 0 0 0 1 Ton Dump Truck with Plow (Replace Unit 115) 22-190101 0 0 (60,000) 0 0 1 Ton Dump Truck with Plow (Replace Unit 116) 22-190102 0 0 (60,000) 0 0 Single Axle Dump (replace unit 111) 22-200025 0 0 0 (210,000) 0 Trackless sidewalk machine (replace unit 150) 22-201150 0 0 0 (135,000) 0 Total (367,500) (577,000) (120,000) (345,000) 0 24 Central Svcs Maint. UHF Radio System Improvements 24-170001 (175,000) 0 0 0 0 Page 3 Thursday, November 10, 2016 Source Total Expenditures and Uses Change in Fund Balance Ending Balance 2017 2018 2019 2020 2021 (175,000) 0 0 0 (60,000) 0 9335 Equipment revolving fund 0 (35,000) Total 31 Parks 0 Bobcat/S250 skid -steer loader (replace unit 325) 31-170012 Toro GM -322 mower (replace unit 337) 31-170014 Chevy (replace unit 320) 31-170019 Ford F450 1 f4A (replace unit 306) 31-170020 ChevyM45001 t with compactor (replace unit 314) 31-170022 2006 Toro fine cut mower (replace unit 327) 31-170023 1990 Land Pride slit seeder (replace unit 30050) 31-170024 1992 Felling tandem trailer (replace unit 30004) 31-170025 Kawasaki truckster Mule (replace unit 346) 31-170051 Smithco turf sweeper (replace unit 347) 31-180018 Chevy/2500 314 Ton 4x4 (replace unit 316) 31-180020 Chevy 2500 3/4 ton pick up (replace unit 350) 31-180021 Toro 328D (44) (replace unit 333) 31-180022 Toro/328-D (44) (replace unit 339) 31-180023 Kawasaki Mule 3000 (replace unit 345) 31-180025 Chevy 2500 (replace unit 310) 31-180040 Chev 2500 3/4 t 4x4 (replace unit 309) 31-180043 GMC 6500 (replace unit 315) 31-180044 Chevy/Cobalt (replace unit 301) 31-190001 Dodge (replace unit 302) 31-190002 Ford F-350 (replace unit 318) 31-190003 Toro 5900 (replace unit 332) 31-190004 Chevy/K-20 3/4 ton 4x4 (replace unit 311) 31-200001 Tractor JD 5425 (replace unit 321) 31-200002 Field Striper Toro (replace unit 341) 31-200003 Chev pickup (replace unit 303) 31-200015 Chev 1500112 t 4x4 (replace unit 305) 31-200026 Morbark M15R chipper (replace unit 344) 31-210024 0 Total Total Expenditures and Uses Change in Fund Balance Ending Balance 2017 2018 2019 2020 2021 (175,000) 0 0 0 (60,000) 0 0 0 (35,000) 0 0 0 (60,000) 0 0 0 (60,000) 0 0 0 (75,000) 0 0 0 0 0 0 0 (18,500) 0 0 0 (12,000) 0 0 0 (15,000) 0 0 0 0 (25,000) 0 0 0 0 0 0 0 (35,000) 0 0 0 (35,000) 0 0 0 (35,000) 0 0 0 (15,000) 0 0 0 (30,000) 0 0 0 (35,000) 0 0 0 0 (190, 000) 0 0 0 (20,000) 0 0 0 (30,000) 0 0 0 (65,000) 0 0 0 (50,000) 0 0 0 0 (60, 000) 0 0 0 (110,000) 0 0 0 (20, 000) 0 0 0 (30,000) 0 0 0 (30, 000) 0 0 0 0 (335,500) (210,000) (355,000) (250,000) (1,904,900) (1,971,600) (1,135,900) (1,232,300) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (35,000) (35,000) (412,500) (631,645) (661,400) 213,300 156,900 1,018,700 246,355 (415,045) (201,745) (44,845) 973,855 Page 4 Thursday, November 10, 2016 Source 2017 2018 2019 2020 2021 9346 Fire Apparatus Revolving Beginning Balance 713,000 891,553 1,044,553 1,201,553 (136,447) Revenues and Other Fund Sources Revenue Property taxes (net debt pmts) 148,553 153,000 157,000 162,000 167,000 Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Capital Projects & Equipment 12 Fire Fire engine (unit 1218) replace Other Uses Trade in unit 1218 engine Total Expenditures and Uses Change in Fund Balance Ending Balance Total 148,553 153,000 157,000 162,000 167,000 148,553 153,000 157,000 162,000 167,000 861,553 1,044,553 1,201,553 1,363,553 30,553 12-170005 Total Total (170,000) 0 0 (1,500,000) 0 (170,000) 0 0 (1,500,000) 0 200,000 0 0 0 0 200,000 0 0 0 0 30,000 0 0 (1,500,000) 0 178,553 153,000 157,000 (1,338,000) 167,000 891,553 1,044,553 1,201,553 (136,447) 30,553 Page 5 Thursday, November 10, 2016 Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA Q. Project 1229, Waterview Addition Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1229 (Waterview Addition - Street Improvements) and schedule a public hearing to be held on January 3, 2017. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report considering the rehabilitation of streets within the Waterview Addition neighborhood, in southeast Eagan located south of Cliff Road and east of Dodd Road. ➢ A structural mill and overlay of these streets is programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 3, 2017. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CQ -1 Location Map Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA R. Project 1231, Lexington Pointe 11th/ 12th/ 14th Additions Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1231 (Lexington Pointe 11th/ 12th/14 th Additions - Street Improvements) and schedule a public hearing to be held on January 3, 2017. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report considering the rehabilitation of streets within the Lexington Pointe 11tH, 12tH and 14th Additions neighborhood, in southeast Eagan located south of Diffley Road and east of Lexington Avenue. ➢ A structural mill and overlay of this street is programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 3, 2017. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CR -1 Location Map Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA S. Project 1232, Gardenwood Ponds 1st — 3rd & North Ridge Drive Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1232 (Gardenwood Ponds 1st - 3rd Additions and North Ridge Drive - Street Improvements) and schedule a public hearing to be held on January 3, 2017. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report considering the rehabilitation of streets within the Gardenwood Ponds 1st _ 3rd Additions and North Ridge Drive neighborhood, in east -central Eagan located south of Wescott Road and east of Lexington Avenue. ➢ A structural mill and overlay of these streets is programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 3, 2017. An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CS -1 Location Map December 2016 Gardenwood Ponds 1st - 3rd and North Ridge Drive N City ofEgan Street Revitalization - Project 1232 Fig. 1 --�41-ONE s� OAK ROAD a3 w YANKEE DOODLE ROAD 28 0 � Z > Gardenwood Ponds 1st - 3rd w W Z 'a Z and North Ridge Drive o Project 1232 0 z Z nJ WESCOTT- ROAD O O QOM QO � 03 l O z O� Y 1- O —J DIFFLEY ROAD 30 30 43 Fr CLIFF ROAD December 2016 Gardenwood Ponds 1st - 3rd and North Ridge Drive N City ofEgan Street Revitalization - Project 1232 Fig. 1 Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA T. Project 1233, South Hills 1St Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1233 (South Hills 1St Addition - Street Improvements) and schedule a public hearing to be held on January 3, 2017. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the South Hills 1St Addition neighborhood, in east -central Eagan located north of Wescott Road and west of Elrene Road. ➢ A structural mill and overlay of these streets is programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 3, 2017. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CT -1 Location Map Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA U. Project 1234, Gopher Eagan Industrial Park (Kutoff Court) Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1234 (Gopher Eagan Industrial Park/ Kutoff Court - Street Improvements) and schedule a public hearing to be held on January 3, 2017. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Gopher Eagan Industrial Park/ Kutoff Court, a commercial / industrial street in northeast Eagan located north of Yankee Doodle Road and east of Highway 149. ➢ A structural mill and overlay of this street is programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 3, 2017. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CU -1 Location Map Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA V. Contract 16-26, Golden Meadow Rain Garden Rehabilitation Action To Be Considered: Approve the final payment for Contract 16-26 (Golden Meadow Rain Garden Rehabilitation) in the amount of $6,910.00 to Outdoor Lab landscape Design, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 16-26 provided for the rehabilitation of curb inlets to six street -side rain gardens that were originally installed in 2009 along Golden Meadow Road, Hackmore Drive, and Augusta Lane. ➢ The improvements included installing concrete sediment -collection trench drains and splash pads, replacing a concrete apron, and repairing other miscellaneous items. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments (0) Agenda Information Memo December 6, 2016 Eagan City Council Meeting W. Contract 16-23, Country Hollow Lift Station (Sanitary Sewer) Change Order No. 1 Action To Be Considered: Approve Change Order No. 1 to Contract 16-23 (Country Hollow Lift Station - Sanitary Sewer Improvements) and authorize the Mayor and Deputy City Clerk to execute all related documents. Facts: ➢ Contract 16-23 provides for the upgrade to the Country Hollow Lift Station, an existing sanitary sewer lift station located at 4183 Prairie Ridge Road in the Country Hollow subdivision, east of Dodd Road and north of Diffley Road. The improvements are programmed for 2016 in the City's 5 -Year Capital Improvement Program for Public Works Infrastructure, Part III, (2016-2020), as adopted by the City Council on June 2, 2015. ➢ Change Order No. 1 delays the project from the specified fall of 2016 construction schedule until the spring of 2017. As of November 18, 2016, not all materials have been received and winter weather is imminent. City staff, its consulting engineer, and the contractor are concerned about the potential impact to the public of construction during winter conditions. ➢ Delaying the project will allow for a shorter construction period, less mess and disorder to the surrounding public, reduce the risk of rework, and provide a better finished product at no additional cost to the City. There is no expected liability to the City for the proposed delay. ➢ Change Order No. 1 provides no cost change to the contract and extends the project completion date from December 31, 2016, to June 30, 2017. ➢ This Change Order has been reviewed by the Public Works Department (Engineering and Utilities Divisions) and found to be in order for favorable Council action. Attachments (0) Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA X. 2016-2017 Master Water Stewards Program Agreement with Freshwater Society Action To Be Considered: Approve the 2016-2017 Master Water Stewards Program Agreement with Freshwater Society, authorize the Mayor and Deputy City Clerk to execute all related documents, and designate the Water Resources Manager, or his designee, to oversee and manage the program. Facts: ➢ Freshwater Society (St. Paul) created the Master Water Stewards (MWS) program with its initial effort for the Minnehaha Creek Watershed District in 2013-2015. Through the program, participants gain skills, knowledge, and confidence to become trusted liaisons between sponsoring agencies and neighbors about yard - care and other urban land use practices that contribute to stormwater runoff. ➢ MWS candidates are rigorously educated through online lessons and dialogues with experts, classes with colleagues, and local field trips. Candidates complete "capstone projects" that include an installation project and an education/outreach campaign. Installation projects are best management practices such as raingardens, rain barrels, or permeable pavement. Education campaigns help neighbors and community members understand local environmental issues and how they can make a difference. ➢ On October 20, 2015 the City Council approved an agreement with Freshwater Society for Eagan's inaugural 2016 MWS program, the first sponsored by a city. The Eagan program's five initial participants are being certified as Master Water Stewards at Hamline University at the same time as this Council meeting. ➢ Freshwater Society adjusted the next program's training schedule to provide increased time for MWS to complete "capstone projects." Versus the 2016 schedule beginning in February and ending in June, the 2016-2017 program began in mid-October 2016 and ends in April 2017. ➢ Approval of this action supports the 2016-2017 Master Water Stewards Program that began in mid-October. The approved 2016 budget and proposed 2017 budget for Public Utilities — Water Quality includes funding for this program. Attachments (2) CX -1 2016-2017 MWS Training Schedule & Program Information CX -2 2016-2017 MWS Program Agreement 2016/2017 Master Water Stewards Certification Training Schedule 1. Introduction Tues., Oct. 11 6:00 pm — 8:00pm University of St. Thomas, Murray -Herrick Campus Center, Room 204, 2115 Summit Ave., St. Paul 2. Capstone: What is it? ONLINE 2016 Classes: Eagan Maintenance Facility, 3501 Coachman Pt., Eagan, MN 3. Watershed Tour Sat., Oct. 15 9:00am — 3:00pm 4. Hydrology Basics Tues., Nov. 1 6:00pm — 8:00pm S. Stormwater 101 Tues., Nov. 15 6:00pm — 8:00pm 6. Water Policy Tues., Nov. 29 6:00pm — 8:00pm 2017 Classes: Dakota County Western Service Center, Room 106, 14955 Galaxie Ave., Apple Valley, MN 7. Environmental Behavior and Decision Making Tues., Jan. 10 6:00pm — 8:00pm 8. Community Engagement Tues., Jan. 24 6:00pm — 8:00pm 9. Rainscaping Sat., Feb. 11 9:00am — 5:00pm Mississippi Watershed Management Organization, 2522 Marshall St. NE, Minneapolis, MN 10. Residential Stormwater Planning Tues., Feb. 28 6:00pm — 8:00pm 11. BMP Evaluation and Maintenance Tues., March 21 6:00pm — 8:00pm 12. Capstone Charrette Tues., Apr. 4 6:00pm — 8:00pm 13. Next Steps Tues. Apr. 25 *TBD February through April — Minimum of 3 meetings with staff for Capstone Project Mentoring Qualified applicants must: • Be a resident in the City of Eagan or the Eagan -Inver Grove Heights Watershed • Be comfortable with basic computer skills such as Microsoft Office and internet browsing, and be willing to learn new programs • Be comfortable with public speaking and meeting facilitation or be willing to enhance your skills • Be willing to serve as a community resource for environmental and watershed information • Complete all class sessions in the Master Water Steward certification process (attendance at all sessions is mandatory) • Complete a Capstone Project Certification maintenance is expected. To maintain certification, a Master Water Steward must: • Complete at least 50 hours of community service on restoration efforts within his/her sub -watershed the 15` year of Certification. 25 hours each additional year. • Attend at least 8 hours of Continuing Education Contact Deirdre Coleman for more information: dcoleman@freshwater.org or (651) 313-5806 The Master Water Stewards program trains, certifies, and supports community leaders to install pollution prevention projects on residential and commercial properties that educate community members, reduce pollutants from urban runoff, and allow more water to soak into the ground before running into storm sewer systems. Modeled after successful Master Gardener programs, volunteer community leaders participate in a 50 -hour program of courses and projects. Certified Master Water Stewards volunteer 50 hours of community service in the initial year of certification, up to 25 hours each subsequent year and ongoing continuing education in order to maintain their certification. Non -point source pollution is the single greatest threat to the health of Minnesota's waters. Everything found on city streets flows to our water: bacteria, salt, litter, sediment, nitrogen, and phosphorus. Increasingly large volumes of polluted runoff reach our lakes and rivers faster, causing flooding downstream. The widespread nature of the problem requires local leadership and localized solutions. Eagan's Master Water Steward program in 2016/2017 is a partnership between the City of Eagan and The Freshwater Society. For more information, see www.MasterWaterStewards.org. WINMIZZ CITY • MASTER MATER STEWARDS 20162017 PROGRAM YEAR This agreement is entered into by the City of Eagan (CITY), and Freshwater Society (FWS) (together, the Parties). The purpose of the agreement is to continue the development and implementation of the Master Water Stewards education and outreach program whereby volunteers receive training and complete capstone projects to qualify as Master Water Stewards and thereby increase capacity for property owners to contribute to pollution reduction and the protection and improvement of water resources (the Program). Introduction This is a contract for training and certification services of the Master Water Stewards program. FWS provides the program services and will deliver training and certification to Stewards through their Master Water Stewards Program, a program that trains and certifies community members on ways to improve water quality at the local level. The Master Water Stewards Program was developed by the FWS and FWS owns all rights to the curriculum and technology platform. FWS schedules the classes, hires the class facilitators, provides the education and support to Stewards that are participants in the program, and provides a certification to Stewards that successfully complete the program. The CITY is interested in contracting with FWS to provide the training and certification to community members within the CITY who will become citizen ambassadors and leaders who can train and advise other members of the community on ways to improve water quality. Recitals WHEREAS the CITY recognizes that education and outreach efforts are critical to achieving its water resource protection and improvement goals; WHEREAS the FWS has developed a program called the Master Water Stewards Program that can be replicated throughout the state for building community capacity to encourage and support widespread, dispersed water quality improvement projects; WHEREAS the FWS has a well-established history of community outreach and capacity -building for water resource protection; and WHEREAS the FWS and CITY wish to further realize the potential and opportunity for growing the success of the Master Water Stewards program in training more community members on ways to improve water quality at the local level who will become citizen ambassadors and leaders who can train and advise other members of the community on ways to improve water quality. NOW, THEREFORE, in consideration of the terms and conditions set forth herein, including the obligations of mutual consideration, the sufficiency of which is hereby acknowledged, the CITY and FWS agree as follows: 1. FWS RIGHTS ARID RESPONSIBILITIES 1.1 Scope of Work. FWS will perform services in accordance with this agreement and as described in Exhibit A (the tasks assigned in Exhibit A to FWS are hereinafter referred to as "the Services.") Exhibit A is incorporated into this agreement and its terms and schedules are binding on FWS as a term hereof. FWS will furnish all materials, equipment, tools, labor and expertise needed to complete its obligations with regard to the Services. 1.2 Compensation. FWS will be compensated by the CITY for the Services in accordance with Exhibit A. FWS will maintain all records pertaining to fees or costs incurred in connection with the Program for six years from the date of completion of the Program. FWS agrees that any authorized CITY representative or the state auditor may have access to and the right to examine, audit and copy any such records during normal business hours. 1.3 Permits; Oversight. As between the Parties, FWS will obtain any permits, licenses and approvals necessary for the Program, and will ensure that the Services are completed in accordance with applicable law and regulatory standards and criteria, if any, except that FWS is not responsible for and will perform no oversight role with regard to the CITY's work on or contributions to the Program or the CITY's disbursement of cost -share funding as described in Exhibit A. 1.4 Subcontracting. FWS will subcontract performance of certain of the Services to resource professionals as described in Exhibit A. No subcontractor to FWS may act as the agent, representative or employee of the CITY in any manner, and will not be entitled to any compensation, rights or benefits of any kind from the CITY. FWS is responsible for determining and providing insurance for subcontractors and securing subcontractors' consent to defend, indemnify and hold harmless the CITY and FWS as provided in section 1.5 of this agreement. FWS will not otherwise assign, subcontract or transfer any obligation or interest in this agreement or any of the Services without the written consent of the CITY and pursuant to any conditions included in that consent. The CITY consent to the subcontracting described in this paragraph (1.4) and Exhibit A or the CITY written consent to any other subcontracting does not relieve FWS of its responsibility to perform the Program or any part thereof, nor in any respect its warranty, insurance, indemnification, duty to defend or agreement to hold harmless with respect to the Program. FWS is responsible to the CITY for the conformance of all subcontractors with insurance obligations; warranties; obligations to defend, indemnify and hold harmless; and document -retention requirements of this agreement in the same manner as those sections bind FWS. Any subcontractor fees and subcontractor direct costs, as incurred by FWS, will be reimbursed by the CITY only in accordance with the CITY's written approval of the subcontract arrangement. 1.5 Warranty and Indemnification. FWS warrants that it will perform the Services in accordance with due professional care. FWS will hold the CITY, its board members, employees, officials, and agents harmless, and will defend and indemnify the CITY, with respect to all claims or actions including attorney's fees, costs, damages, expenses, actions and liabilities of any nature that the CITY, its officials or employees may hereafter sustain, incur, or be required to pay, arising from: (a) FWS's negligent or otherwise wrongful act or omission, or breach of a specific contractual duty by FWS or its agents or employees; or (b) a subcontractor's negligent or otherwise wrongful act or omission, or breach of a specific contractual duty owed by FWS to the CITY. For any claim subject to indemnification under this paragraph by an employee of FWS or a subcontractor, the indemnification obligation is not limited by a limitation on the amount or type of damages, compensation or benefits payable by or for FWS or a subcontractor under workers' compensation acts, disability acts or other employee benefit acts. 1.6 Insurance. At all times during the term of this agreement, FWS will have and keep in force the following insurance coverages: A. General: $1.5 million each occurrence and aggregate, covering completed operations and contractual liability on an occurrence basis. B. Automobile liability: $1.5 million combined single limit each occurrence coverage for bodily injury and property damage covering all vehicles on an occurrence basis. C. Workers' compensation: in accordance with legal requirements applicable to FWS. D. Professional Liability: A minimum of $1.5 million per claim and $1.5 million aggregate. FWS will need to evidence continuation of this insurance at the required limits for at least five years after the project is completed. FWS will not commence work until it has filed with the CITY a certificate of insurance clearly evidencing the required coverages and naming the CITY as an additional insured for general liability, along with a copy of the additional insured endorsement establishing coverage for FWS' work as primary coverage on a noncontributory basis. The certificate will name the CITY as a holder and will state that the CITY will receive written notice before cancellation, nonrenewal or a change in the limit of any described policy under the same terms as FWS. 2. CITY RIGHTS AND RESPONSIBILITIES 2.1 Scope of Work. CITY will provide program management and contribute to education and outreach efforts as described in Exhibit A in accordance with the terms of this agreement. The CITY will furnish all materials, equipment, tools, labor and expertise needed to complete its responsibilities under this agreement and Exhibit A. 2.2 The CITY will compensate FWS for the Program in accordance with the per -participant amounts specified in Exhibit A. No other fees or direct costs shall be paid or reimbursed by the CITY to FWS. Invoices will be submitted in accordance with Exhibit A. Total payment from the CITY to FWS for the Services under this agreement will not exceed $5,000. Any interest accrual disputes regarding payment shall be governed by the provision of Minn. Stat, Section 471.425. 2.3 The CITY will indemnify, defend and hold harmless FWS, its officers, employees and agents, from any and all actions, costs, damages and liabilities of any nature to the degree they are the result of any action or inaction by the CITY that is the basis for the CITY's liability in law or equity. GENERAL TERMS 3. Independent Relationship The CITY's management of and contributions to the Program notwithstanding, FWS is an independent contractor under this agreement. FWS will select the means, method and manner of performing the Services. Nothing herein contained is intended or should be construed to constitute FWS as the agent, representative, or employee of the CITY for any purpose or in any manner whatsoever. FWS is independent, and its employees, agents, representatives, subcontractors, or any other personnel performing the Program on behalf of FWS will not be considered employees of the CITY and will not be entitled to any compensation, rights or benefits of any kind from the CITY. From any amounts due FWS, there will be no deductions for federal income tax or FICA payments, nor for any state income tax, nor for any other purposes which are associated with an employer-employee relationship unless required by law. Payments of federal income tax, FICA payments, and state income tax are the responsibility of FWS. By executing this agreement, FWS acknowledges that the CITY is under and the agreement creates no obligation or commitment to continuing any other programs it may sponsor, manage, or provide. The CITY retains all authority to determine the nature and funding of the CITY's programs and projects, beyond specific commitments and obligations agreed to herein. 4. Term and Termination. This agreement becomes effective when fully executed and will remain effective through completion of the program year, unless earlier terminated as set forth herein. The services will be provided by the Parties in accordance with the timeline outlined in Exhibit A. Insurance obligations; warranties; obligations to defend, indemnify and hold harmless; and document -retention requirements will survive the completion of the Program and/or termination of the agreement. In the event that either or both of the Parties determines that reasonable and adequate progress toward the completion of the Program is not being made, the Parties will collaborate on the development of a reconfiguration of the Parties' rights and responsibilities under this agreement to best achieve the goals and outcomes of the Program. However, the CITY may terminate this agreement at its convenience, by a written termination notice stating specifically what prior authorized or additional tasks or services it requires FWS to complete. FWS will receive full compensation for all authorized work performed in accordance with paragraph 1.1 of this agreement, except that FWS will not be compensated for any part performance of a specified task or service if termination is due to FWS's breach of this agreement. The CITY will notify FWS by written notice of termination or change to the Services. Cancellations and Dropouts: CITY is responsible for full payment of the program fees of $2,500 per Steward for the program year in accordance with paragraph 2.2, and FWS is not able to refund those fees for cancellations or drop outs. If a steward cancels or drops out prior to December 1, 2016, the CITY will be allowed to replace that steward with a substitute steward and FWS will work to catch that person up as needed. If a substitute is not found for the current program year, then CITY will be allowed to enroll a substitute member in next year's program at no additional cost and the program fee paid will be applied to that enrollee. 5. Waiver. The failure of either party to.insist on the strict performance by the other party of any provision or obligation under this agreement, or to exercise any option, remedy or right herein, will not waive or relinquish the party's rights in the future to insist on strict performance of any provision, condition or obligation, all of which will remain in full force and affect. The waiver of either party on one or more occasion of any provision or obligation of this agreement will not be construed as a waiver of any subsequent breach of the same provision or obligation, and the consent or approval by either party to or of any act by the other requiring consent or approval will not render unnecessary such party's consent or approval to any subsequent similar act by the other. Notwithstanding any other term of this agreement, the CITY waives no immunity in tort. This agreement creates no right in and waives no immunity, defense or liability limit with respect to any third party. 6. Non -Discrimination: FWS agrees that in the hiring of all labor for the performance of any work under this Agreement, that it will not by reason of race, creed, color, sex, national origin, sexual preference or disability, discriminate against any person who is a citizen of the United States and who qualifies and is available to perform the work to which such employment relates. FWS agrees to comply with all Federal, State, and local non-discrimination laws and ordinances, in particular the applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972. FWS agrees to have in effect an affirmative action program and shall furnish a certificate of compliance with this requirement to the CITY, upon request. 7. Data Practices; Confidentiality: All data collected, created, maintained, or disseminated for any purposes in the course of FWS's performance of this agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat 13.01 et seq. or any other applicable state statutes, any state rules adopted to implement the Act and statues, as well as federal laws and regulations on data practices. FWS agrees to abide strictly by these statues, rules, and regulations. If FWS receives a request for data pursuant to the Data Practices Act, Minnesota Statutes chapter 13 (DPA), that may encompass data (as that term is defined in the DPA) FWS possesses or has created as a result of this agreement, it will inform the CITY immediately and transmit a copy of the request. If the request is addressed to the CITY, FWS will not provide any information or documents, but will direct the inquiry to the CITY. If the request is addressed to FWS, FWS will be responsible to determine whether it is legally required to respond to the request and otherwise what its legal obligations are, but will notify and consult with the CITY and its legal counsel before replying. Nothing in the preceding sentence supersedes FWS's obligations under this agreement with respect to protection of CITY data, property rights in data or confidentiality. Nothing in this section constitutes a determination that FWS is performing a governmental function within the meaning of Minnesota Statutes section 13.05, subdivision 11, or otherwise expands the applicability of the DPA beyond its scope under governing law. FWS agrees that it will not disclose and will hold in confidence any and all proprietary materials owned or possessed by the CITY and so denominated by the CITY. FWS will not use any such materials for any purpose other than performance of the Program without the CITY's written consent. This restriction does not apply to materials already possessed by FWS or that FWS received on a non -confidential basis from the CITY or another party. Consistent with the terms of this section 7 regarding use and protection of confidential and proprietary information, FWS retains a nonexclusive license to use the materials and may publish or use the materials in its professional activities. Any FWS warranty under this agreement does not extend to any party other than the CITY or to any use of the materials by the CITY other than for the purpose(s) for which FWS is compensated under this agreement. 8. Property Rights: License: Except as otherwise specified herein, all property furnished to or for the use of FWS or a subcontractor by the CITY, and all property purchased or created by FWS solely with CITY funds, and not fully used in the performance of the Program, including but not limited to equipment, supplies, materials, data, both hard copy and electronic, is the property of the CITY and will be returned to the CITY at the conclusion of the performance of the Program, or sooner if requested by the CITY. All rights, title and interest in the Mater Water Stewards curriculum, in existence or as may be further developed, and the source material from which it is produced, including copyrights and the right to license the materials and data to other users, will remain the property of FWS (the MWS Curriculum). FWS assigns to the CITY a perpetual, exclusive, royalty -free worldwide license to affect the purposes of this paragraph. "Source material" for purposes of this agreement is defined to include all text, photographic images, video and sound recordings created for purposes of producing the curriculum, whether or not such text, images and recordings are used in the production of the curriculum. The CITY may use, reproduce, modify, distribute, transmit, broadcast and publicly display the MWS Curriculum in whole or part, with approval in writing by FWS. 9. Conflicts of Interest: FWS shall inform its clients about any potential conflicts created by this agreement. FWS shall immediately discuss with the CITY any current or new obligations, which may directly conflict with the firm's ongoing work under its agreement for consulting services with CITY. 10. Notices. Any written communication required under this agreement to be provided in writing will be directed to the other party as follows: To CITY: Eric Macbeth City of Eagan 3501 Coachman Point Eagan, MN 55122 To FWS: Director of Finance &Administration Freshwater Society 2424 Territorial Road Suite B Saint Paul, MN 55114 Either of the above individuals may in writing designate another individual to receive communications under this agreement. 11. Choice of Law, Venue and Jurisdiction. This agreement will be construed under and governed by the laws of the State of Minnesota. 12. Whole Agreement. The entire agreement between the Parties is contained herein and this agreement supersedes all oral agreements and negotiations relating to the subject matter hereof. Any modification of this agreement is valid only when reduced to writing as an amendment to the agreement and signed by the Parties. IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto execute and deliver this agreement. FRESHWATER SOCIETY Signature ��r�P ��Q�, Kms' Date: f { -I o - 1 6 Printed Name Its _[; .lr, 1) ( F1) �r f) 6�- '� /U' yr CITY OF EAGAN Signature Date: Printed Name Its EXHIBIT A Blaster Water Stewards Program Partnership Scope and Tasks Freshwater Society (FWS) will: • Provide recruiting material and host a minimum of one information session in the watershed as part of recruiting Master Water Steward candidates • Accept electronic applications through the Masterwaterstewards.org website and provide the application information to the watershed within 1 week. • Develop the curriculum, provide the technology platform, organize the classes, hire the subject matter experts, and facilitate the classes of the Master Water Stewards Program. • Provide candidates with the education and support they need to develop and implement a capstone project and provide a presentation on the project. • Track stewards throughout the program ensuring that they are meeting requirements to become a Master Water Steward and provide them the tools to successfully complete the project. If any Steward is not meeting program requirements, the CITY will be notified. • Certify Stewards who successfully complete the program. • Track volunteer hours throughout the lifetime certification of each Steward. • Collaborate with the CITY to develop meaningful volunteer opportunities for Stewards that are consistent with CITY stormwater management priorities. • Report the volunteer efforts of Master Water Stewards through the Master Water Stewards website at the end of each program year, including the number of service hours, number of stormwater projects installed, pollution -reduction estimates, and the number of community members reached by education efforts. • Develop ongoing activities to build and support Stewards as a community, including offering at least 8 hours of continuing education. • Maintain a contact list of Master Water Stewards and an efficient way to communicate with Stewards. The City of Eagan (CITY) will: • Recruit and enroll a minimum of two candidates for the 2016-2017 program year. • Pay FWS a program fee of $2,500 per Steward. FWS will invoice the CITY for 50% of the $2,500 program fee on or after January 1, 2017, with payment due within 45 days of receipt, and will invoice the CITY for the remaining 50% of the $2,500 program fee on or after May 1, 2017 with payment due within 45 days of receipt. Cancellation and Drop Out Policy: CITY is responsible for full payment of the program fee and FWS is not able to refund those fees for cancellations or drop outs. If a steward cancels or drops out prior to December 1, 2016, the CITY will be allowed to replace that steward with a substitute steward and FWS will work to catch that person up as needed. If a substitute is not found for the current program year, then CITY will be allowed to enroll a substitute member in next year's program at no additional cost and the program fee paid will be applied to that enrollee. • Provide meeting space, organize and facilitate a watershed tour, and provide local subject matter experts (e.g. hydrologist) during training. FWS will provide at least one month advance notice when a local subject matter expert is needed. • Facilitate the submission of applications for the Steward's capstone projects that will support the CITY's cost -share program (if applicable). Funding of capstone projects will be at the CITY's sole discretion, and in compliance with the goals and priorities of the CITY. • Collaborate with FWS'to identify and develop meaningful volunteer opportunities for Stewards that are consistent with the CITY's stormwater management priorities. Agenda Information Memo December 6, 2016 Eagan City Council Meeting CONSENT AGENDA Y. Contract 16-27, Thomas Lane Ravine Stabilization Action To Be Considered: Award a contract for Contract 16-27 (Thomas Lane Ravine Stabilization) to Minnesota Dirt Works, Inc. for $9,950.00, and authorize the Mayor and Deputy City Clerk to execute all related documents. Facts: ➢ On June 2, 2015, the City Council adopted the 2016-2020 Capital Improvement Plan for Public Works Infrastructure that included "Water Quality Cost Share Partnership Program." ➢ Contract 16-27 provides for the stabilization of a ravine east of and uphill of 1478 Thomas Lane in southcentral Eagan. The proposed improvements include installing five rock check dams and 150 -feet of reinforced overflow Swale to reduce downstream sediment discharge. The proposed improvements are located north of Dolores Lane and west of Eriks Boulevard, and would occur within public easements on private property and public right-of-way. ➢ 1478 Thomas Lane has had a history of erosion and drainage issues related to the overland flow running through said ravine. Past improvement efforts to address have been more temporary in nature and have had limited success. Drainage is contributed from a number of upstream properties, including a remnant piece of public right-of-way. ➢ City staff is pursuing partnering with adjacent property owners on the project, due to their drainage contributions, for up to 25% of the project costs. ➢ On November 15, 2016, the City obtained a price quotation of $9,950.00 from Minnesota Dirt Works, Inc. for Contract 16-27. Representatives of the Public Works Department have reviewed the bid quotation for accuracy and compliance with specifications and found it to be comparable with prices received for similar items on projects within the city and metropolitan area and, accordingly, in order for favorable Council action. Attachments (0) Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA Z. Conditional Use Permit — First Industrial L.P. Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Conditional Use Permit to allow outdoor storage of box trucks upon property located at 935 Aldrin Drive, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ The property is zoned 1-1, Limited Industrial, in which outdoor storage is a conditional use. ➢ The 13 acre property contains an existing 200,000 s.f. warehouse building constructed in 1997. ➢ The applicant expanded the bituminous parking area in the NW corner of the property earlier this year for the proposed outdoor storage. ➢ The proposal satisfies the performance standards in the City Code. ➢ The Advisory Planning Commission held a public hearing on the proposal at their November 22, 2016 meeting, and did recommend approval. ➢ This item has been placed on the Consent Agenda because there was no public testimony, questions of the applicant, discussion among commission members and the recommendation for approval vote was unanimous. Issues: None 60 -Day Agency Action Deadline: December 18, 2016 Attachments: (4) CZ -1 Location Map CZ -2 Draft November 22, 2016, APC Meeting Minutes CZ -3 Planning Report CZ -4 Report Exhibits d LO iL•, a N O N GA LL M U U Y m O � O d U a n m' IL v � Lo v d Z m � d 4 •� a, N r � G1 l0 to � 'rd r VO8 3N9N9 0 ¢ elU MI K i j N a ON Cl s l m o z s fP o' ° NO viswmoo 59NVlOBCl4hfi V h 2. CO)NIONVe o Nal § � U i 7 Y Z �ca ___..._ SAV-NOlONIXl) 64=0N.aVON AINni - N Z U y d _ - o a Y co ��p�° o00 00 oo©a d LO iL•, a N O N GA LL M U U Y m O � O d U a n m' IL v � Lo v d Z m � d 4 •� a, N r � G1 l0 to � 'rd r VO8 3N9N9 0 ¢ elU MI K i j N a ON Cl s l m o z s fP o' ° NO viswmoo 59NVlOBCl4hfi V h 2. CO)NIONVe o Nal § � U i 7 Y Z �ca ___..._ SAV-NOlONIXl) 64=0N.aVON AINni - N Z U y d Advisory Planning Commission November 22, 2016 Page 2 of 6 IV. PUBLIC HEARING New Business A. First Industrial Applicant Name: Chris Willson, First Industrial L.P. Location: 935 Aldrin Dr; Lot 2, Block 1, Eagandale Corporate Center 3 Application: Conditional Use Permit A Conditional Use Permit to allow overnight parking of box trucks. File Number: 11 -CU -14-10-16 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated November 14, 2016. Chris Willson, applicant, provided some background and stated he was available for questions. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Vanderpoel moved, Member Weimert seconded a motion to recommend approval a Conditional Use Permit for the outdoor storage of no more than twenty box trucks upon property located at 935 Aldrin Drive, subject to the following conditions: This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. Outdoor storage of box trucks shall be permitted in the numbers and locations as delineated on the Site Plan received November 1, 2016. 3. The box trucks shall remain empty while parked overnight. 4. The applicant shall maintain all paved surfaces in good condition. Site improvements, including fencing, gate installation, lighting and landscaping shall be completed by June 1, 2017. All voted in favor. Motion carried 6-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: November 14, 2016 APPLICANT: First Industrial, L.P. PROPERTY OWNER: FR Aldrin Drive LLC REQUEST: Conditional Use Permit LOCATION: 935 Aldrin Drive CASE: 11 -CU -14-10-16 HEARING DATE: November 22, 2016 APPLICATION DATE: October 19, 2016 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I-1, Limited Industrial SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to allow outdoor storage of twenty box trucks upon property located at 935 Aldrin Drive. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Planning Report — First Industrial November 22, 2016 Paae 2 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. In addition to the requirements for a conditional use permit listed above, City Code Section 11.70, Subdivision 22, C, 2, lists performance standards for outdoor storage that are addressed later in this report. BACKGROUND/HISTORY The 13 acre parcel is developed with a 200,000 s.f. warehouse building which was constructed in 1997. The property was also platted in 1997. EXISTING CONDITIONS The site is zoned and guided Industrial. The existing building and parking lots were constructed with development of the site save for approximately 10,000 s.f. of additional parking lot added earlier this year. Access is provided from two locations on Aldrin Drive; however, the parking areas, on each side of the building, do not connect. Planning Report — First Industrial November 22, 2016 Pane 3 SURROUNDING USES The site is surrounded by industrial property and uses. EVALUATION OF REQUEST Compatibility with Surrounding Area — The surrounding properties are zoned and guided for industrial use. The proposed use appears compatible with the surrounding properties and existing uses. Description of Proposal — The applicant is proposing outdoor storage of up to twenty box trucks located on the west side of the existing building. The applicant's narrative states the trucks are loaded in the morning and are empty while parked overnight. Site Plan — The applicant expanded the bituminous parking area in the northwest corner of the site earlier this year to provide area for the proposed outdoor storage and additional parking. The Site Plan identifies a total of twenty box trucks as well as 61 passenger vehicle parking stalls on the west side of the building. While loading docks are located on the east side of the property, no storage is proposed in that location. The plan also identifies a 7 ft chain link fence and 30 ft electric sliding gate which the applicant is in the process of installing. Site Lighting — The applicant proposes two additional light poles and upgrades to the wall packs on the building to provide additional lighting in the storage area. Wetlands — Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. Stormwater Management/Water Quality — The applicant has recently added approximately 9,750 sf of new parking lot to the site. The City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control do not apply because the amount of new impervious surface does not exceed 10,000 sf. Utilities — The existing building on the site is connected to the City sanitary sewer and water main systems. No additional connections are proposed with this application. Streets/Access/Circulation — Public street access will remain unchanged at the two existing entrances onto Aldrin Drive. The applicant has recently added additional parking at the northwest corner of the site. The new parking area is constructed with bituminous asphalt and concrete curb and gutter, which is consistent with City code. The parking lot has been re -striped to accommodate parking of box trucks and passenger vehicles. Planning Report — Fust Industrial November 22, 2016 Paee 4 Outdoor Storage — In addition to the requirements for a conditional use permit listed above, City Code Section 11.70, Subdivision 22, C, 2, lists performance standards for outdoor storage as follows: a. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I-1) and general industrial (I-2) zoning districts, the enclosure may be detached from the principal building. This requirement is met. The applicant received approval of a Zoning Permit for a seven foot chain link fence as well as a 30 ft electric sliding gate along the entrance to the storage area. This fence will tie into the existing chain link fence located along the western perimeter of the property. b. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. This requirement is met. The proposed outdoor storage is located in the side yard and 5' from side and rear lot lines as required in the I-1 zoning district. The proposed outdoor storage location satisfies these setbacks. c. The outdoor storage area shall be screened from view from the public right-of-way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The proposal satisfies this condition. As previously stated, the applicant is in the process of installing a chain link fence/gate. The applicant also proposes to relocate the four Autumn Blaze Maple trees from the rear parking lot area toward the front parking area. This relocation is dual purpose, to allow for better growth opportunities as the area on the Site Plan was only 5 feet in width and to provide additional screening from the right-of-way. d. The storage area shall not interfere with any pedestrian or vehicular movement. The proposal satisfies this condition. The proposed storage area is specifically for semi - tractor and trailer storage and will not have pedestrian or other vehicular movement. Planning Report — First Industrial November 22, 2016 Paee 5 e. The storage area shall not take up required parking spaces or landscaping areas. The proposal satisfies this condition. The proposed outdoor storage is within an existing loading dock area and also within an expanded area created specifically for this use. f. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The proposal satisfies this condition. The existing site proposed for outdoor storage of trucks is currently constructed with a bituminous asphalt surface with concrete curb and gutter around the perimeter. The owner should maintain all paved surfaces in good condition. Financial Obligation — At this time, there are no pending assessments on the parcel. SUMMARY/CONCLUSION The applicant is requesting approval of a Conditional Use Permit for the outdoor storage of box trucks. No new construction is associated with this proposal. The site is located in an industrial area and the proposed outdoor storage occurs in the side yard of the property. The proposed outdoor storage satisfies the six outdoor storage criteria. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit for the outdoor storage of no more than twenty box trucks upon property located at 935 Aldrin Drive. If approved, the following conditions should apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. Outdoor storage of box trucks shall be permitted in the numbers and locations as delineated on the Site Plan received November 1, 2016. 3. The box trucks shall remain empty while parked overnight. 4. The applicant shall maintain all paved surfaces in good condition. 5. Site improvements, including fencing, gate installation, lighting and landscaping shall be completed by June 1, 2017. 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C E'lf r CD e r m fjt mo I \\. &�2�,�`� l� � t� � � � � � d� /. � 2 /� m � 1� � � � � d� »� »� ?� , ............. I pro MEMORANDUM TO: City of Eagan FROM: First industrial RECEIVED NOV.01 2016 DATE: October 31, 2016(Revised) RE: Conditional Use Permit, Outdoor Storage at 935 Aldrin Drive, Eagan, MN The reason for the CUP Application is to allow our existing tenant, XPO Last Mile the ability to park approximately 20 box style trucks overnight in the parking lot/dock area. The box style trucks will be empty while parked overnight. The trucks are loaded in the morning and sent on their distribution routes during the day. XPO receives merchandise from the manufacturer and brings it the "last mile" to the consumers home. XPO Last Mile is our tenant in the Lone Oak Business Center I building on Lone Oak Road. They have been our tenant for the past 2 years. During their tenancy, they have taken on new clients which created the need to expand on numerous occasions. The reason for their relocation to the Aldrin Drive building is because they continue to expand their business lines with their existing clients and due to adding new clients. The A[drin Drive building is a 200,000 sf high clear office/warehouse/distribution facility that was built and owned by Dart. We bought the building from Dart in 2015. Agenda Information Memo December 6, 2016, Eagan City Council Meeting CONSENT AGENDA AA. Approve Conditional Use Permit — ZZQ Smokehouse Action To Be Considered: To approve a Conditional Use Permit to allow on -sale liquor in conjunction with a restaurant located at 3390 Coachman Road, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ The restaurant is located in a 14,144 s.f. multi -tenant retail center at 3390 Coachman Road. ➢ ZZQ Smokehouse occupies one of the building's center tenant spaces, and has operated at this site for one year. ➢ The property is zoned NB, Neighborhood Business, which allows on -sale liquor in conjunction with a restaurant as a conditional use. ➢ A liquor license application is required and is separate from the Conditional Use Permit, and the licensing requirements establish the conditions of operation. ➢ The Advisory Planning Commission held a public hearing on November 22, 2016, and did recommend approval. ➢ This item has been placed on the Consent Agenda because there was no public testimony, questions of the applicant, discussion among commission members and the recommendation for approval vote was unanimous. Issues: None 60 -Day Agency Action Deadline: December 18, 2016 Attachments: (4) CAA -1 Location Map CAA -2 Draft November 22, 2016 APC Meeting Minutes CAA -3 Planning Report CAA -4 Report Exhibits NW = E o ca Ea 0 E oar fn0 N 0) G NM `=_ U E o oD M U o Zo y Z cr d �U CD U- U -o FN o Z ani m N N O N N U U C O Y m O CD ,aao �_■■� a::��� ;11111111 . � �H, �� � III -MAN._•.... ::..:: ���' . � .111111►.. . •" 6: :�' " �i ®� a ��'� • ::: �:.1 „� � .� - .., X011.:. �� � �•' �� � . ••• �• .e ���\11111 W1i11Vill: "' ' � , ill,' ,� �,, 'r, .��� IIS■ ��� : /��i���►r�`D� `�..II � � ..■111:1,.1 Advisory Planning Commission November 22, 2016 Page 3 of 6 B. ZZQ Smokehouse Applicant Name: Zak Zeug, ZZQ Smokehouse Location: 3390 Coachman Rd #204; Lot 1, Block 1, BBD Addition Application: Conditional Use Permit A Conditional Use Permit to allow on- sale liquor in conjunctions with a restaurant. File Number: 09 -CU -15-10-16 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated November 14, 2016. Zak Zeug, applicant/owner, introduced himself, explained his desire to provide craft beer options in response to customer demand and was available for questions. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Weimert moved, Member Dierkes seconded a motion to recommend approval of a Conditional Use Permit to allow on -sale liquor in conjunction with a restaurant at 3390 Coachman Road, subject to the following conditions: The Conditional Use Permit shall be recorded at the Dakota County Recorder's Office within 60 days of approval. 2. On -sale liquor sales shall comply and be operated in accordance with all relevant state laws and regulations. All voted in favor. Motion carried 6-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: November 14, 2016 APPLICANT: ZZQ Smokehouse CASE: 09 -CU -15-10-16 HEARING DATE: November 22, 2016 PROPERTY OWNER: Foxridge Shoppes, LLC APPLICATION DATE: October 19, 2016 REQUEST: Conditional Use Permit LOCATION: 3390 Coachman Road PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: NB, Neighborhood Business SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to allow on -sale liquor in conjunction with a restaurant upon property located at 3390 Coachman Road, legally described as Lot 1, Block 1, BBD Addition. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Planning Report — ZZQ Smokehouse November 22, 2016 Pave 2 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUND/HISTORY The property was platted in 1987 and the Foxridge Shoppes center was constructed that same year. ZZQ Smokehouse has operated on the subject site for one year. EXISTING CONDITIONS The property contains a 14,144 s.£ multi -tenant retail building. The site fronts on Yankee Doodle Road, and access is from Coachman Road. A motor fuel station occupies the west end of the building, and ZZQ Smokehouse occupies one of the building's center tenant spaces. The property is zoned NB, Neighborhood Business, and is guided RC, Retail Commercial in the City's Comprehensive Guide Plan. SURROUNDING USES Surrounding uses include multi -family residential to the east, a church to the south across Yankee Doodle Road, and other retail and office/service uses to the west and north. Planning Report — ZZQ Smokehouse November 22, 2016 Page 3 EVALUATION OF REQUEST Description of Proposal — The applicant is requesting approval for on -sale liquor to be able to offer "craft beer with our guests meals." The applicant's narrative states "Minnesota has 20+ craft tap rooms and we'd like to offer local hand crafted beers as part of our expanding menu and business growth." City Code Requirements — Chapter 11 allows on -sale liquor in conjunction with a restaurant as a conditional use in the NB, Neighborhood Business, zoning district. In addition, Chapter 5, establishes the conditions of operation and license requirements that are reviewed by the City Clerk and approved by the City Council. One of the standards is that the licensed premises meet the Special Use Setback as follows: Subd. 8. No license shall be granted for a proposed licensed premises that does not meet the special use setback, as defined in the zoning regulations of this Code, from any nursery, elementary or secondary school structure; or church structure, except as provided herein. A license may be granted for a proposed licensed premises not meeting the special use setback, as defined in the zoning regulations of this Code, from any of the above listed uses when the proposed licensed premises and listed uses are located within the same zoning district and planned commercial development. The Special Use Setback is defined as a distance of 200 linear feet from the exterior wall of the building in which the use is located to the nearest point on the property line of the lot on which the protected use is located. There is a church to the south across Yankee Doodle Road, and the distance from the building in which ZZQ Smokehouse is located to the property line of the church property is 240 feet, and to the church structure is 330 feet. Thus, the Special Use Setback is satisfied. This site appears to be consistent with City Code standards for on -sale liquor. The property is guided and zoned for retail commercial uses, and the on -sale is proposed in conjunction with a restaurant. A liquor license application is required and is separate from the Conditional Use Permit, and the licensing requirements establish the conditions of operation. SUMMARY/CONCLUSION In summary, Zach Zeug of ZZQ Smokehouse is requesting approval of a Conditional Use Permit to allow on -sale liquor in conjunction with a restaurant at 3390 Coachman Road. The proposal satisfies the requirements of the zoning ordinance, and operational standards are set out in the licensing section of the ordinance. Planning Report — ZZQ Smokehouse November 22, 2016 Page 4 ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow on -sale liquor in conjunction with a restaurant at 3390 Coachman Road. If approved, the following conditions shall apply: 1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's Office within 60 days of approval. On -sale liquor sales shall comply and be operated in accordance with all relevant state laws and regulations. < 1 a) z — CD F ca 0 W t-. C E 0 w � Lm Ea C0 U) 0O E o =) N (.) -jE a c N m 0 N ct) C') = ts c L) E 0 m U a Z 4� U) u (1) Z = 42) a- U) (L < 1 a) z — CD F Lm < 1 a) z — CD F <1Z N LL 0 0 0 0 0 N d 1�+ E � L p (D sa 0 E o U) f-4cW) N p N d = � E0 z �z a�U CtEoE,��' N 0 v u �® [ciao E-�aa�oa V E 7n V q ° V t �° ++ a �b—E n �ffi�u7 �A'°ca°$n��Si d av° 0CDC + Ux is x �T. cv1p us u @ 0 I °. WZ bT (j ��tl[L O•S. a�7 .000 P ,p �i •e b m a'� � 4 ...N � � $ a � N � � c�`a q z W � q4 �m.�' �, mow j$a'�� ` ', ua am k5 �u b., 3 sur; pR 4 > d o ff° a�oi a d o .Q 4 O � 4. C N"�'7 •L• W� C a w a a Q1 4 1 v+� ww `�� `dqj ti a • o m p p ik NE C w C O y 'gQ m3 of a 1 ¢ oz C N I O. g d, $ m E m�• 3Z 4 T3 h ��+a . m q N "i v : Li ui n �ti of o ;Ai-?, To the City of Eagan: ZZQ Smokehouse Narrative: ZZQ Smokehouse is a BBQ Restaurant located at 3390 Coachman Rd Eagan MN. The restaurant has been open for 1 year. We are applying for a liquor license to offer craft beer with our guests meals. Minnesota has 20f craft tap rooms and we'd like to offer local hand crafted beers as part of our expanding menu and business growth. Thank You, Q Smokehouse Agenda Information Memo December 6, 2016, Eagan City Council Meeting PUBLIC HEARING A. Proposed 2017 Budget and Property Tax Levy Action To Be Considered: 1) To close the public hearing, approve the General fund budget of $33,600,200 and approve a resolution adopting the final 2017 general levy of $33,018,126 E9 W 2) To close the public hearing and set the 2017 general levy and General Fund budget approval for consideration at the December 20 City Council meeting. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ The State requires cities over 2,500 in population to hold a public hearing on their proposed budget and tax levy for next year. State law now allows the Council to approve the budget on the same night of the hearing if it so chooses. ➢ Parcel specific Proposed Property Tax notices were mailed by the County to Eagan residents in mid-November. To date, staff received one phone call related to the notices. • One resident was concerned about the increase in his overall property tax bill. After some research and discussion, the resident's property value increased over 10% due to improvements and overall property value increases occurring for affordable homes in the Housing market. ➢ This year, to communicate budget changes and priorities, the Budget Team working with Communications gave a social media focus to its outreach: • A facebook chat with Administrator Osberg and Finance Director Pepper on the overall budget occurred on September 22. Social media promoting the event were seen by over 5,000 people with 265 people viewing the full chat. • A custom video on the need for an additional Community Service Officer (CSO) and efforts to increase departmental diversity, including an interview with Police Chief McDonald, was posted November 29 via Facebook, Twitter, City website and E -TV YouTube. • A second Facebook Chat with Fire Chief Mike Scott regarding the First Staffing Study and challenges is slated for early December. • The 41h Budget connect outreach is an HR staffing video, scheduled for post -budget adoption in later December and outlining how Eagan is attempting to meet the "age wage" of retirements and the selection and hiring of qualified new workers to replace them over the next few years. ➢ The proposed General Fund budget stands at $33,600,200, a 4.48% increase over 2016. No changes have been made since the preliminary adoption in September. ➢ The proposed property tax levy is $33,018,126, a 4.2% increase over 2016. ➢ Tonight's hearing will include a Finance Director Pepper making a PowerPoint presentation covering the topics that are required to be presented at the hearing under Truth -in -Taxation laws. ➢ Both the PowerPoint presentation and the additional 2017 General Fund Budget and Property Tax Levy handout will be posted on the City's website. Note: Historically, a few residents attend this hearing hoping to challenge the County's assessed value on their property, not realizing this is the wrong place and time to do so. It may be prudent to clarify the purpose of the meeting with the audience before the presentation. Attachments: (4) PHA -1 Summaries of the proposed General Fund revenues and expenditures PHA -2 Resolution adopting the final 2017 levy PHA -3 Presentation slides PHA -4 2017 General Fund budget and Property Tax Levy handout 2017 Comparative Summary of Expenditures General Fund Budget 2016 2017 Difference 21111L34C'i_1a=ri1 11 Police Budget Budget $ % GENERAL GOVERNMENT Fire 2,743,000 2,957,200 214,200 01 Mayor & Council $ 156,200 $ 152,100 $ (4,100) -2.6% 02 Administration 574,000 583,200 9,200 1.6% 03 Information Technologies 1,627,000 1,660,000 33,000 2.0% 04 City Clerk 373,400 273,700 (99,700) -26.7% 05 Finance 882,900 880,400 (2,500) -0.3% 06 Legal 393,900 405,000 11,100 2.8% 07 Comm Dev--Planning 1,077,800 1,111,700 33,900 3.1% 08 Comm Dev--Inspections 1,221,000 1,194,900 (26,100) -2.1% 09 Communications 583,700 649,900 66,200 11.3% 10 Human Resources 392,700 458,800 66,100 16.8% Parks & Rec Total Gen Govt Total 7,282,600 7,369,700 87,100 1.2% 21111L34C'i_1a=ri1 11 Police 12,594,100 13,004,700 410,600 3.3% 12 Fire 2,743,000 2,957,200 214,200 7.8% 543,500 Public Safety Total 15,337,100 15,961,900 624,800 4.1% PUBLIC WORKS 4.48% 21 Public Works/Engineering 1,297,700 1,343,300 45,600 3.5% 22 Streets & Highways 2,003,000 1,986,200 (16,800) -0.8% 24 Central Svices. Maint. 614,400 688,500 74,100 12.1% Public Works Total 3,915,100 4,018,000 102,900 2.6% PARKS & RECREATION 30 Recreation 2,203,400 2,199,500 (3,900) -0.2% 31 Parks 2,063,900 2,108,900 45,000 2.2% 32 Tree Conservation 555,400 616,200 60,800 10.9% Parks & Rec Total 4,822,700 4,924,600 101,900 2.1% GENL GOVT BLDG MAINT 33 Government Buildings 788,200 782,500 (5,700) -0.7% Subtotal 32,145,700 33,056,700 911,000 2.83% 41 Contingency --Undesignated 13,000 543,500 530,500 4080.8% General Fund Total $ 32,158,700 $ 33,600,200 $ 1,441,500 4.48% General Fund 2017 Budget COMPARATIVE SUMMARY OF REVENUES General Property Taxes Licenses Permits Intergovernmental Rev Charges for Services Recreation Charges Fines & Forfeits Other Revenues Program Revenues Transfers 2016 Budget 25,237,900 320,200 1,058,800 1,160, 700 1,084,500 696,800 267,300 280,000 2017 0 2016 vs. 2017 Budget 26,427,500 308,300 1,100, 500 1,150,400 1,068,000 751,900 251,000 273,000 202,000 322,800 1,850,500 1,946,800 1,189,600 (11,900) 41,700 (10,300) (16,500) 55,100 (16,300) (7,000) 120,800 96,300 4.7% -3.7% 3.9% 59.8% 5.2% TOTAL GENERAL FUND $ 32,158,700 $ 33,600,200 1,441,500 4.5% RESOLUTION CITY OF EAGAN LEVY OF PAYABLE 2017 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 6, 2016, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember , and seconded by Councilmember NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 2017 as follows: General Revenue: General Fund $ 26,427,500 Cedar Grove Parking Garage Maint Fund 60,000 Data Bank — Tax Abatement 22,000 Equipment Revolving Fund 1,260,055 Major Street Fund 2,406,628 General Facilities Renewal/Replacement Fund 345,881 Parks System Development and Renewal/ 478,403 Replacement Fund Fire Apparatus Fund 148,553 Subtotal General Revenue 31,149,020 Debt Service: 2016 Bonds 534,894 2009A Equipment Certificates 79,233 2010A Equipment Certificates 58,753 2012B Equipment Certificates 73,461 Community Center/Central Park bonds 1,122,765 Subtotal Debt Service 1,869,106 Total City -Wide Levy 33,018,126 Dated: December 6, 2016 CITY OF EAGAN CITY COUNCIL Its Mayor Attest: Its Clerk CERTIFICATION I, Christina Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 6th day of December, 2016. Christina Scipioni, City Clerk 4-1 W O W V U bn 'E � � • � � • • � ,:;-;.:. �. � k ,: � ..: sa hs���` �44 -r'�'S. O- ., i\i ` �di � ��� i�: .�' 3���\���V �, a... ,. `ai e ���itd`\�.Y { z` 'E N ` C) V ON 0 Q U -) 4-J w LnCLN cn ui_ V_ V to s... w Ln V �' �� �. �� v� ���� �� � �� � � �� �� ����� � �� ��� �� �., � i S� _'� +r3�[ZV �'�\�, C � S���i ���""�sy:y yam. �Zx��S� �\ k ?�}'�41 �< ����\2u ��: 5������ \ � �����p���'� Sky�j � T ��. Z.����Z� '`3. � �� � �yy ®� ®� � ��R� \�� � E '�\� �����'y�e���.ad it^: � 1'�. �s'f �'� RaE� `� ,R�\� � ? __ , 1 - ,, e t,. 'mss � ��l �� q�� ��t'fi� "� ����x � S d z: 'v45`�Rtj f e;� �3f i_'" e 00 N\ O N O O LD 00 LA N 00 N N. lD O to AD le]N M N r -I d' ; r N M` M r Lnr- O r M N M MEO _ M W O N tD M w 00 N 00 Ln N rl r-1 V-4 N M V). O N ,. � � 1`�\�//�� �>\ � \�\ 0o C* ! til N N m M N W cn V-4 d" ` era 00 rq eq cn O v�F 00 Ln Ln O Ol cn CG tD d 0 M 00 r -I R* ri O rq " Ln r-1 *I %1 oo i - M rD rr-1 L Ch All to r i W W cu i M/.� - ��// cc- - ii a Ln m 06 LL, V W Q M TL G1 O �.' m r _O W V Q✓ iAloft •� \ - 6�J W O m 3 tW VV i _ O O .4-J O a}. O O " L ® cu L �. u .� 3 O y m a C cn @ o6 (^ cn V " LJ ■A o` n n o O �- 00 N L!') m Ln � N �--Im N m;rl o O L�CN 00O CL m�r-1��� Opd�' �r �j �� f Lm �qq iV /0 O LJ ■A ^ e e \ <� � ■ + 2 t - ■■ � k � k ƒ \ . .■ > e s • • e • _ m i 00Cl _ RLn HO m N C6 C cri N 4 aA CSA W �f 0 0 0 0 0 0 m rn Ln M M N N V) - -V)- Mm Public Hearing December 6.,2016 Eagan Municipal Center Introduction Each year, as part of the budget preparation process, most Minnesota cities are required by law to hold a public hearing to receive comments on the types and levels of services proposed for the coming year and the anticipated costs of those services. We expect and welcome public comment as a constructive part of the budget process. Public input, together with the City Council's experience and City staffs expertise, help form the spending and cost management priorities for the City. Prior to tonight's formal budget hearing, staff outreached to the public by providing more of a social media focus. A Facebook "chat" with Administrator Osberg and Finance Director Pepper on the budget occurred on September 22. This event was seen by over 5,000 people with 265 of them viewing the full chat. In addition, a video outlining the need for an additional Community Service Officer was posted on Facebook, Twitter and the E -TV Youtube pages was posted on November 29. Background In Minnesota, property taxes provide a significant portion of the total funding for K-12 schools and City and County services. The purpose of tonight's hearing is to discuss only the portion of taxes that supports City services, which is about one-third of a homeowner's total property taxes. The City Council does not control the amounts levied for K-12 schools or County services. Nor does the City establish the market value of a property, another factor affecting the change in total taxes; it is the responsibility of the Dakota County Assessor's office to establish each property's market value. Under a State law enacted in 2011, the taxable market value reflected in the Proposed Property Tax statements has been lowered for property owners that qualify for the Market Value Homestead Credit (MVHC), sometimes simply referred to as the homestead credit. This reduction in taxable value, which is called the market value exclusion, does not indicate an actual reduction of property value; rather, it is just a means for directly applying the tax benefit to a qualifying homesteaded property. To get more information about the Assessor's estimate of value, you may contact the Dakota County Assessor's office at 651-438-4200. 2017 Property Tax Levy Tonight, the Council is considering the following 2017 tax levy, which represents a 4.2% increase from last year: Allocation of Property Tax Levy General Fund Special Revenue - Parking Ramp General Facilities R & R Equipment Revolving Fund Major Streets Fund - A Major Streets Fund - B (Overpasses) Fire Apparatus - Debt - Revolving Park Systems Development & R & R DataBank Abatement Debt Service - 2016 Bonds Fund Totals Market Value Debt Service Levy Grand Total Levy Estimated property taxes (City portion only) on the average -value homestead property in Eagan will go up 0.3% from $945 to $948: Average Value Year Eagan homestead 2016 $258,272 2017 $257,933 2 City Portion of Property Taxes $945 $948 Final 2016 Proposed 2017 Change Dollars % $ 25, 237, 900 $ 26,427, 500 $ 1,189, 600 4.7% 60,000 60,000 - 0.0% 335,807 345,881 10,074 3.0% 1,223,354 1,260,055 36,701 3.0°% 1,812,767 1,867,150 54,383 3.0% 894,085 539,478 (354,607) -39.7% 205,735 211,447 5,712 2.8% 154,265 148,553 (5,712) -3.7% 464,469 478,403 13,934 3.0% - 22,000 22,000 N/A 180,287 534,894 354,607 196.7% $ 30,568,669 $ 31,895,361 $ 1,326,692 4.3% $ 1,119,615 $ 1,122,765 3,150 0.3% $ 31,688,284 $ 33,018,126 $ 1,329,842 4.2% Estimated property taxes (City portion only) on the average -value homestead property in Eagan will go up 0.3% from $945 to $948: Average Value Year Eagan homestead 2016 $258,272 2017 $257,933 2 City Portion of Property Taxes $945 $948 2017 General Fund Budget The proposed 2017 General Fund budget is $33,600,200, an increase of $1,441,500 or 4.48% over the 2016 expenditure budget. The $1,441,500 proposed increase in the General Fund expenditure budget is largely due to increases in wages and benefits of existing staff as outlined below. The Personal Services increase of $744,900 includes: 1. 2.25% wage adjustment for both union and non-union staff (though not all bargaining groups are settled for 2017) 2. 10.0% decrease in health insurance premiums 3. Increase in hours of two existing PT staff, equating to an additional .35 FTE. 4. Increase in volunteer firefighters compensation and Fire Relief Association due to duty crew increase of 3%. 5. The IT Network Security Specialist position was eliminated in the budget which resulted in a budget savings of $89,400. Services and Other Charges are up $356,800 primarily due to the following proposed items: 1. A Fire Staffing Study is proposed to help determine a roadmap for a sustainable staffing model for Fire/EMS response. Under council direction, the study has begun with approximately $15,000 funded through cost saving measures taken from the 2016 budget. The balance of $35,000 is included in the proposed 2017 budget. The total estimated cost for the study is $50,000. 2. The 2017 Communications budget includes $75,000 to engage a consultant to assist with City logo and branding efforts, as suggested in the Eagan Forward report. Funding for such an effort does not have an impact on the City levy since the City would use Cable Franchise fees to pay for it. Under Council direction, the effort has started in 2016. 3. The proposed 2017 IT budget includes additional PCI (Payment Card Industry) compliance testing in order to meet PCI (Payment Card Industry) standards. This requires an outside professional and is estimated to cost $34,000. 4. The proposed 2017 budget includes $88,400 of professional service expenditures to hire a consultant to assist with the 2040 Comprehensive Plan updates that are required by the Met Council. The proposed 2017 budget includes a contingency account of $554,500. A portion of this is set aside for unsettled union contracts and a compensation and classification study the City is undergoing. As a result, the 2017 Budget includes an amount to cover some or all of the possible compensation adjustments that may be needed to bring the non-union employees back to the traditional third quartile of the market average. 3 City Portion of Taxes The City of Eagan tax figure in the Proposed Property Tax Statement has two components: 1) the amount based on tax capacity, net of the market value exclusion, if applicable (see explanation below); and 2) the amount based on market value, resulting from the Community Center referendum approved by voters in 2000; and Tax Capacity -based Portion (Homestead Credit Exclusion Applies) The graphics on pages 7 through 10 help illustrate how the amount based on tax capacity is calculated. Effective 2012 and forward, the old "homestead credit" is applied by way of a market value exclusion. The market value exclusion is a reduction in the market value—and thus tax capacity—of a property from its actual market value to a taxable market value. The average Eagan homestead in 2017 is valued at $257,933. The amount excluded for a homestead of this value, per the State's formula, is $14,026. Thus, the market value for calculating the tax -capacity based taxes is: $257,933 – $14,026 = $243,907 = taxable market value The market value exclusion applies only to homesteaded properties, not commercial/industrial or rental properties, and is phased out as the property value increases. The exclusion is fully phased out at a value of $413,800. Each property's tax capacity (a function of taxable market value and property type) is multiplied by the City's tax capacity rate, which is derived from the dollar levy approved by the Council. The City portion of taxes on a residential property with a market value of $258,272 and taxable market value of $243,907 is calculated as follows: First ... Tax capacity of $243,907 home = $243,907 x 1 % _ $2,439.07 Then ... Tax capacity -based taxes = $2,439.07 x .37342 (tax cap. rate) _ $910.80 Market Value -based Portion (Homestead Credit Exclusion Does Not Apply) In 2000, Eagan voters approved a bond referendum to fund development and construction of the Community Center in the Central Park area. The 20 -year serial bonds were sold in 2001, and refinanced over the remaining term in 2009. Each year, the amount of the debt service payments is levied as part of the property tax. The estimated market value tax rate for 2016 is .0001490. The market value used for the calculation is not reduced by the homestead credit exclusion as with the tax capacity -based portion. Here is the calculation for our average home: Market value -based taxes = $257,933 x .0001451 (MV rate) _ $37.43. Only the total City tax, or $948.23 ($910.80 + $37.43), appears on the Proposed Property Tax statement. 12 FREQ UENTL Y A SKE® Q UES TI ®NS When it comes to answering FAQs, sometimes pictures say it better than words. The charts and tables on the following pages serve to answer the questions we are commonly asked: What share of my tax bill goes to the City? Page 6 — Pie chart illustrating where your property tax dollars go How is the City share of my tax bill calculated? Page 7— Summary of three components of tax calculation Page 8 — Graphic of tax capacity -based tax calculation Page 9 — Determining tax capacity of a property Page 10— Determining the City's tax capacity rate How are my City tax dollars being spent? Page 11— Pie chart reflecting allocation of 2017 property tax for a $257,933 house What other revenue sources are used to pay for the proposed budget? Page 12 — Pie chart of total revenues by source Page 13 — Comparative summary of revenues for 2016 and 2017 (as proposed) budget. What amount of spending is proposed for 2017, and how does it compare to last year? Page 14 — Pie chart and table of major expenditure categories Page 15 — Comparative summary of expenditures for 2016 and 2017 (as proposed) budget. How do my City taxes compare with those of other Metro -area suburbs? Page 16 — Bar chart comparing Eagan with 17 other area cities: 9 neighboring Dakota County cities and 8 comparably -sized Metro area cities. A dollarsW.. here will your 2017 property tax Calculation is for residential property located in ISD 196. 6 Ii Calculating the City Portion of Property Taxes There are three basic components to the City tax figure shown in your Proposed Property Tax Statement: 1) Tax capacity -based taxes This is the more complicated part of the calculation. See graphics on pages 8-10. In 2002, the State Legislature instituted a credit for homestead property taxpayers. Until 2011, the credit was in the form of a separate tax reduction after the property tax was calculated. The credit was 0.4% of the property value to a maximum of $304 for a $76,000 homestead, and phased out from that point, on a straight-line basis, to zero for a home valued at $414,000. Beginning in 2012, the credit remains, but is granted by way of reducing the market value. The exclusion is 40% of market value, to a maximum credit of $30,400 for a $76,000 homestead. The exclusion is reduced by $900 for every $10,000 in value over $76,000, again phased out to zero at a homestead value of $414,000. Because the State no longer pays the credit to the cities, the credit in effect is "paid" by the taxpayers. All taxpayers, including the qualifying homestead property owners, contribute to funding for this credit through an increased tax rate. 2) Market value -based taxes In a 2000 referendum election, voters authorized the City to issue bonds to develop the Central Park area and construct a Community Center there. Bonds in the amount of $13,970,000 were issued in 2001 and refinanced at a lower rate in 2009. Bond payments are made from a tax levy that is based on a property's market value, calculated like this: 7 Tax capacity Portion of Property Taxes Property value c;- F Dakota Cty Assessor M Class rate State Legislature ' a Total taxes'to be generated by levy 3c Total tax capacity available to generate taxes �:3 Influencing factors: General Fd expenditures Debt service Allocation to capital proj. State aids Other non -tax revenues Influencing factors: Development/growth Tax class rate changes Fiscal disparities TIF Market value exclusion Determining Your Property's Tax Capacity Taxable Class rate %® Property Value WIN 1110A Property Class Rates 2016 2017 Residential (both homestead and non -homestead) First $500,000 in value 1.00% 1.00% Over $500,000 1.25% 1.25% Commercial/Industrial First $150,000 in value 1.50% 1.50% Over $150,000 2.00% 2.00% Example 1: Residential homestead valued at $257,933 has a taxable market value of $243,907 after the homestead credit exclusion: 2017 tax capacity = $243,907 x 1.00% _ $2,439 Example 2: Residential homestead valued at $600,000 does not qualify for the homestead credit exclusion: 2017 tax capacity = $500,000 x 1.00% _ $5,000 $100,000 x 1.25% = 1,250 $6,250 wt Determining the City's Tax Capacity Rate 2016 tax capacity rate = 27, 956, 332 / 75,474, 030 = .37097 2017 tax capacity rate = 29, 035, 874 / 77, 757, 709 = .37342 10 2016 2017 % change Total tax capacity $91,049,778 Property tax levy 3.0% Less: Fiscal Disparities Operating $30,182,647 $ 31,149,020 3.2% Tax increment (2,727,897) Debt service 386,022 746,341 93.3% $ 77,757,709 3.2% Subtotal 30,568,669 31,895,361 4.3% Less: Fiscal Disparities Distribution (2,612,337) (2,859,487) 9.4% Net local levy $27,956,332 $ 29,035,874 3.8% 2016 tax capacity rate = 27, 956, 332 / 75,474, 030 = .37097 2017 tax capacity rate = 29, 035, 874 / 77, 757, 709 = .37342 10 2016 2017 % change Total tax capacity $91,049,778 $ 93,828,796 3.0% Less: Fiscal Disparities Contribution (12,847,851) (13,149,822) 2.4% Tax increment (2,727,897) (2,921,265) 1.5% Net local tax capacity $75,474,030 $ 77,757,709 3.2% 2016 tax capacity rate = 27, 956, 332 / 75,474, 030 = .37097 2017 tax capacity rate = 29, 035, 874 / 77, 757, 709 = .37342 10 How are my City tax dollars allocated? $948 in taxes on a $257,933 (avg) Eagan home Cor Geri Gov $11 Debt Service 2016 is R Parks System Dev-RIR $14 2017 General Fund Revenues $ 33,6009200 Other 1.6% Permits intergowt 11-11vul"Ill rvices Revenue Revenues 12 MA 2017 Budget COMPARATIVE SUMMARY OF REVENUES 2016 2017 A 2016 vs. 2017 13 Budget Budget $ % General Property Taxes 25,237,900 26,427,500 1,189,600 4.7% Licenses 320,200 308,300 (11,900) -3.7% Permits 1,058,800 1,100,500 41,700 3,9% Intergovernmental Rev 1,160,700 1,150,400 (10,300) -0.9% Charges for Services 1,084,500 1,068,000 (16,500) -1.5% Recreation Charges 696,800 751,900 55,100 7.9% Fines & Forfeits 267,300 251,000 (16,300) -6.1% Other Revenues 280,000 273,000 (7,000) -2.5% Program Revenues 202,000 322,800 120,800 59.8% Transfers 1,850,500 1,946,800 96,300 5.2% TOTAL GENERAL FUND $ 32,158,700 $ 33,600,200 1,441,500 4.5% 13 Building Maint ContinnAntv 14 2017 Comparative Summary of Expenditures General Fund Budget 2016 2017 Difference PUBLIC SAFETY 11 Police 12,594,100 Budget Budget $ % GENERAL GOVERNMENT 214,200 7.8% Public Safety Total 15,337,100 X01 Mayor & Council $ 156,200 $ 152,100 $ (4,100) -2.6% X02 Administration 574,000 583,200 9,200 1.6% X03 Information Technologies 1,627,000 1,660,000 33,000 2.0% X04 City Clerk 373,400 273,700 (99,700) -26.7% X05 Finance 882,900 880;400 (2,500) -0.3% 06 Legal 393,900 405,000 11,100 2.8% X07 Comm Dev-Planning 1,077,800 1,111,700 33,900 3.1% X08 Comm Dev-Inspections 1,221,000 1,194,900 (26,100) -2.1% 09 Communications 583,700 649,900 66,200 11.3% 10 Human Resources 392,700 458,800 66,100 16.8% 782,500 Gen Govt Total 7,282,600 7,369,700 87,100 1.2% PUBLIC SAFETY 11 Police 12,594,100 13,004,700 410,600 3.3% 12 Fire 2,743,000 2,957,200 214,200 7.8% Public Safety Total 15,337,100 15,961,900 624,800 4.1% PUBLIC WORKS 21 Public Works/Engineering 1,297,700 1,343,300 45,600 3.5% 22 Streets & Highways 2,003,000 1,986,200 (16,800) -0.8% 24 Central Svices. Maint. 614,400 688,500 74,100 12.1% Public Works Total 3,915,100 4,018,000 102,900 2.6% PARKS & RECREATION 30 Recreation 2,203,400 2,199,500 (3,900) -0.2% 31 Parks 2,063,900 2,108,900 45,000 2.2% 32 Tree Conservation 555,400 616,200 60,800 10.9% Parks & Rec Total 4,822,700 4,924,600 101,900 2.1% GENL GOVT BLDG MAINT 33 Government Buildings 788,200 782,500 (5,700) -0.7% Subtotal 32,145,700 33,056,700 911,000 2.83% 41 Contingency -Undesignated 13,000 543,500 530,500 4080.8% General Fund Total $ 32,158,700 $ 33,600,200 $ 1,441,500 4.48% 15 City Portion of Property Taxes 2017 Final Taxes $257.,933 Homestead (Eagan avg.) Plymouth Eden Prairie Woodbury Lakeville Minnetonka Maple Grove Eagan Mendota Heights Bloomington Rosemount Coon Rapids 1.8 -City Average Burnsville Apple Valley Inver Grove.., Brooklyn Park Hastings South St, Paul West St. Paul $0 $400 $800 $1,200 $1,600 $2,000 16 Agenda Information Memo December 6, 2016 Eagan City Council Meeting PUBLIC HEARING B. Eagandale Center Industrial Park Easement Vacation/ Fleetpark Final Plat Actions To Be Considered: Approve the vacation of public drainage and utility easements within Lots 9-11 and 27- 30, Block 2, Eagandale Center Industrial Park (1256 Trapp Road), and authorize the Mayor and Deputy City Clerk to execute all related documents; AND Approve a Final Plat (Fleetpark Addition) for one lot consisting of approximately 8 acres located at 1256 Trapp Road. Facts — Easement Vacation: ➢ On October 17, 2016, City staff received a petition from Mr. Wayne Hoovestol, owner of the property at 1256 Trapp Road, requesting the vacation of public drainage and utility easements lying within Lots 9, 10, 11, 27, 28, 29 and 30, Block 2, as dedicated in the plat of Eagandale Center Industrial Park, in north central Eagan. The public easements were dedicated on said plat at no cost to the City, to provide for public drainage and utility purposes. ➢ On November 1, 2016, the City Council received the petition for the requested vacation and set a public hearing for December 6, 2016 for its consideration. ➢ The purpose of the request is to allow the recording of a re -plat of the properties for the proposed Fleetpark Addition. The vacation of the easements would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ The request would vacate all of the public drainage and utility easements within this portion of the proposed development. The new final plat would dedicate public drainage and utility easements that will adequately address public drainage and utility purposes. Such easements will not be acquired with City funds. ➢ Notices for a public hearing were published in the legal newspaper and sent to all potentially affected and/or interested parties for comment prior to the public hearing. No objections have been received to date. ➢ This vacation request has been reviewed by the Public Works Department (Engineering Division) staff and found to be in order for favorable Council action. Facts — Final Plat: ➢ A Conditional Use Permit (CUP) to allow outdoor storage of semi -tractors and trailers as well as a CUP to allow sales and service of trucks and trailers were approved for this property on November 1, 2016. ➢ Typically a plat is approved concurrently with its associated development item, or as a separate consent item. ➢ City action to approve this Final Plat was withheld on November 1St because the public hearing for the associated vacation of easements had not occurred. The Agenda Memo and City Council meeting minutes reflect the action taken was only to approve the two CUP's. ➢ A condition of CUP approval requires a replat of the parcels into one lot of record. ➢ The proposed plat consists of seven parcels and contains an existing 64,000 s.f. office/warehouse building constructed in 1968. ➢ The Final Plat has been reviewed by staff and the Dakota County Surveyor, and has been approved for mylars. Attachments (3) PHB-1 Location Map PHB-2 Legal Description Graphics PHB-3 Final Plat — Fleetpark Addition AfENUO'1A HCIGHTS �V �O �v 43 Location of Easement Vacation 28• 28 x w 0 �oQO 00 (o Oo 30- 0 3o Diffley Road 30 Y p (L 43 Cliff Road r r r N NINE VALLEY ROSRAfOUNT Map of Location for Proposed Easement Vacation for 1256 Trapp Road City of Eapi Lots 9, 10, 11, 27, 28, 29 and 30 Fig. 1 Block 2 of Eagandale Center Industrial Park Prepared by: City of Eagan GIS -TMS File: L:\USERS\ENGINEER\TStrid\Easement Vacations\1256 Trapp Road Fiq.1 10/25/2016 `OT 41 .•P -DRAINAGE TO BE LOT 27 TO BE VACATED EA49AN LOT 2 .004 on XM UT LOT 10 �Vv;1 P'3x~ LOT 9 'M!Y ply M282 DRAINAGE AND It UTILITY EASEMENT 1AfDt 'TR/AL TO BE VACATED ROAD All that part of the drainage and utility easements lying within lots 9, 10, 11, 27, 28, 29, and 30, Block 2 as dedicated in the plat of EAGANDALE CENTER INDUSTRIAL PARK. 2016-101 691/64 T.27, R.23. 5.03 2016101001vac.dwg MOT n N '.V'.V7'W IMO VA I hereby certify that this sketch, plan, or report was prepared by me or under my direct supervision and that i am a duly Licensed Land Surveyor under the laws of the State of Minnesota. Dated this 30th day of August, 2016 SUNDE ND SURVEYING LL . By: -- - — Mark S. Hanson, P.L.S. Minn Lic. No 15480 90D1 East Bloomington Freeway (350) • Suite 118 Bloomington, Minnesota 55420-3435 a fj'SUNDE952--881-2455 (Fax: 952-888-9526) L"D SUMMG www.sunde.com LOT 3 LOT 3A O n N '.V'.V7'W IMO VA I hereby certify that this sketch, plan, or report was prepared by me or under my direct supervision and that i am a duly Licensed Land Surveyor under the laws of the State of Minnesota. Dated this 30th day of August, 2016 SUNDE ND SURVEYING LL . By: -- - — Mark S. Hanson, P.L.S. Minn Lic. No 15480 90D1 East Bloomington Freeway (350) • Suite 118 Bloomington, Minnesota 55420-3435 a fj'SUNDE952--881-2455 (Fax: 952-888-9526) L"D SUMMG www.sunde.com o _ iJo R .E I _ i & ovE o - !€£ � � ul os � - i� oNX� - �' K T Vi o oic o 2 -o n i5n� n w. ;�(o =lw av Ln 11-z 00,00f 3„91,0/,00 E . ......... — — — — — — — — — — — — — — — — — — — — — C C) 00,091, T-- —4-Tf------------T"-I., 3,XJ,00,00S — — — — — LF --I., t., 09 ol o p Ell < C ns CJ J G_110, L, J Ys Fn —1— -1 2 Ng t I", lu LO I g3 I > —I— i -A oIL L, - — — — — — — — — — — — — — — — r-, Lij /,f,, f., 00. OON lW ji opm Ips 10, L ) — — — — — — — — — -- 00090 M,,f.',OO.00N Agenda Information Memo December 6, 2016, Eagan City Council Meeting NEW BUSINESS A. Planned Development Amendment — Coffee with Elias Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment coffee, bakery and ice cream fast food restaurant with drive-through service on property located at 1420 Yankee Doodle Road, subject to the conditions listed in the APC minutes, with the added condition as suggested below. Required Vote For Approval: ➢ At least three votes Facts: ➢ The property is zoned PD, Planned Development and contains a 1,428 s.f building and a 3 -lane drive-through covered by a canopy. Building and parking lot setback deviations exist. A Conditional Use Permit was approved in 1986 for the pylon sign which remains at the northeast corner of the site. ➢ The applicant proposes to remove the canopy, expand the building to the north and remodel the existing building and site. The pylon sign will remain. ➢ The drive-through pick-up window will be located on the west side of the building, with stacking wrapping around the north side of the building. A detached trash enclosure is proposed along the east side of the lot. ➢ Proposed Deviations: o Number and size of parking stalls (14 stalls; 9' x 18') o Number of building signs -- three elevations vs. two o Detached trash enclosure o Maintaining existing reduced building and pavement setbacks o Net decrease in green space ➢ The Advisory Planning Commission held a public hearing on November 22, 2016, and did recommend approval. Issues: ➢ Following the APC meeting, the applicant submitted a revised Site Plan and supplemental narrative, which are attached. ➢ The narrative explains the revisions and resulting impact. The applicant acknowledges their goal is "to put forward a plan that best balances the interests of our customers, the community and the City." ➢ The supplemental narrative describes the Dunkin' Donuts business model as one that provides "great coffee, food and bakery products for customers to conveniently pick-up 'on the way' to take to home, work or social events ...." rather than encouraging customers to linger, leading to expectations that a majority of customers will utilize the drive-through reducing the need for on-site parking. ➢ The narrative also states the building is anticipated to have 18-20 seats inside. ➢ Engineering and Planning staff believe the revised plan improves site circulation and it provides a higher green space ratio. However, parking is further reduced from 14 to 11 stalls, two of which are tandem stalls in front of the trash enclosure, and the deviation to stall size still exists. With the revised plan, the existing parking lot configuration would remain, as would the pavement setback deviations. ➢ The revised Landscape Plan should incorporate more planting on the north side of the property. There is limited green space, and that which exists should be utilized to improve screening of the drive-through lane, and views of the property from the public way. The following additional condition of approval should be included: o A revised Landscape Plan shall be provided for incorporation in the PD Amendment Agreement, subject to City staff review and approval, and shall incorporate the following added elements: ■ A landscape bed around the base of the pylon sign ■ Added Landscaping at the north end of the site to provide screening of the drive-through lane and buffer views of the site from the public way. ■ Landscaping along the south side of the property in the setback area between the parking and the front property line. 60 -Day Agency Action Deadline: ➢ January 2, 2017 Attachments: (6) NBA -1 Location Map NBA -2 Revised Plans (November 28, 2016) NBA -3 Revised Narrative (November 28, 2016) NBA -4 Draft November 22, 2016, APC Meeting Minutes NBA -5 Planning Report NBA -6 Report Exhibits i O L� 0 0 Z N c o U a o fn w c o a CL CO a v o C d C CD UJI J U mee N. 0=C W c N � U o o O woz 55 C OM fn II 1 2 Oa r 3 3 gg o. 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I °N O - 8 0 z I itT q Y TT ry- N=I YY YU YYiyl 3 V UN�VU YY 1L Y VU V U_ g lu rcrcX rcn�Or,an oNa �ommlU�m m o,npmro nm m � Q 14�p p iii O- O - Q n rA r�a RAp io LL12 ID �� O l~O am LOBI m �U Y N 2 N uu N3 hUaay pl I 71 K w K m p U W 11 o� a0p ° I- d 0� UU;dU UU jUU U U d m mNx' mNN 3 N u NN,�V'l ma � - Utl o P `�- Q i Q� z N>j vuu Y0 m a.I,. l-minn vm v ny YXu v �N UU�n�UUUI� VU U K I oQ-omro,,,�-m mmsumro m TE o aec 2 N uu N3 hUaay pl I 71 W Q �f oY A o� a0p ° 2' W U d W . vdgeos? .- 0� UU;dU UU jUU U U d m mNx' mNN 3 N u NN,�V'l ma � - Utl o P `�- Q i Q� z N>j vuu Y0 m a.I,. l-minn vm v ny YXu v �N UU�n�UUUI� VU U K I oQ-omro,,,�-m mmsumro m TE ZoFu OR Y.o'do 2 N uu N3 00 4 UUt� Q�N .I1� 0� UU;dU UU jUU U U d m mNx' mNN 3 N u NN,�V'l ma � - Utl o P `�- Q i Q� z N>j vuu Y0 m a.I,. l-minn vm v ny YXu v �N UU�n�UUUI� VU U K I oQ-omro,,,�-m mmsumro m TE Applicant: Saman RE Holdings, LLC; Coffee with Elias — Dunkin' Donuts/Baskin Robbins PLANNED DEVELOPMENT AMENDMENT relating to Parcel: Lot 2, Block 1 Bicentennial 3rd Addition. Common property address of 1420 Yankee Doodle Road, PID No. 101400201020. ADDENDUM TO NARRATIVE REGARDING REVISED PARKING AREA AND INTERNAL TRAFFIC FLOW The Applicant is resubmitting its site plan showing revisions to the parking areas in order to improve the internal traffic flow over the original submittal. We appreciate staff's willingness to reconsider this revision and ask only because we feel it is an improvement that will impact the overall function of the internal traffic flow and ultimately, the safety of our customers in the longterm. After receiving the staff report, the Applicant met with the architect and Dunkin' Brands Development and Construction Managers to review the site plan in light of the report. The goal was to see how we could proactively address certain issues and accommodate anticipated conditions in advance of upcoming meeting. Our initial focus was to look for ways to possibly increase the green space and decrease the impervious surface. In doing so however, the development manager noticed that the proposed parking and internal traffic flow had a potential to be awkward and confusing for customers due to the bi- directional ingress/egress associated with the east curb -cut. Originally, our initial concept plan had sought to reuse as much of the structures as possible, including reusing the existing parking lot. However, in an attempt to create more parking stalls, the parking area was redesigned to that which was submitted. While it provided for a total of 14 parking stalls, three of those were to be for employees, leaving 11 parking stalls for customers. In retracing the design process, we compared the existing and proposed site plans. The development manager pointed out that the original configuration and traffic flow was much clearer due to the distinct separation of parking vs. drive-through. We agreed. After much discussion, we decided to redesign and re -incorporate the existing parking and traffic flow configuration onto the proposed site plan in order to weigh the pros and cons. The net changes/benefits include: • Improved internal traffic flow — parking and drive-through traffic are physically separated; directional signs are more effective making it easier for customers to navigate. • Eliminates the potential for drivers to unintentionally end up in drive-through. • Pervious/impervious areas — results in a positive shift in pervious/impervious surface ratio. The impervious area was reduced by 328 square feet, while increasing accordingly, the amount of pervious area or greenspace. • Allows for a larger patio area. • Provides possible options for pedestrian connections to trail to the north along Yankee Doodle, while still able to accommodate pedestrian foot traffic from the south. • Parking stalls. Submitted plan provided for 14 (11 + 3 employee parking stalls); the change resulted in a reduction of 2 customer parking stalls and 1 employee parking stall, leaving a total of 11 (9 + 2 employee stalls). [Further discussion below.] • Improved location/access to trash enclosure, now closer to service door, no longer directly adjacent to customer parking. Applicant: Saman RE Holdings, LLC; Coffee with Elias — Dunkin' Donuts/Baskin Robbins Ultimately, our goal is to put forward a plan that best balances the interests of our customers, the community and the City. The biggest issue or concern remains the amount of parking available. While both plans "work", Dunkin's preference is to go with the revised plan with less parking in order to provide an improved experience that is more safe and convenient for our customers. DISCUSSION: Should the Council consider this revision? Is it adequate to serve our business model? In our opinion, the answer to both questions is yes. Once we became aware that an improvement to the functioning of the site was possible, we felt it important to bring it to the attention of staff and the Council so they have the opportunity to consider what Dunkin' feels is the best possible design for the site. The return of Dunkin' Donuts to Minnesota brings with it a new concept so the opportunity for direct comparison is lacking. However, Dunkin' has thousands of stores around the county. Dunkin's development manager has many years of experience opening new markets and he approves (and prefers) this revised plan — even with the limited parking. Furthermore, we appreciated the thoughtful questions raised by the planning commission and taken their comments into account when finalizing this revised plan. In addition, the questions revealed that we could have done a betterjob distinguishing Dunkin's business model from that of our best- known coffeehouse competitors, i.e., Starbucks and Caribou Coffee. Comparison of Starbucks and Dunkin' Donuts business models. Part of Starbucks positioning strategy and business model is to be the "third place" in their customers' daily lives between home and work. Similarly, Caribou also strives to create a relaxing environment where customers socialize and stay. We've all seen it at both Starbucks and Caribou — people sitting, meeting, studying and/or working while sitting for a significant length of time. Only recently has Starbucks made a move to incorporate more drive-throughs into their model. The original concepts, and still many stores currently, do not have a drive-through. Their prototype calls for 17 parking stalls and takes into account that they will have a number of guests sitting for some time. In contrast, Dunkin' Donuts customers associate the brand more with convenience and food than a coffeehouse experience, which is why a drive-through is required. The stores are fresh and bright, and while the chairs will be comfortable, they are not overstuffed or in front of a fireplace. After learning more about Dunkin's brand and their target market, it's this author's opinion that Dunkin' Donuts is not so much a destination as is Starbucks. Rather than provide customers with a "third place", Dunkin' instead provides great coffee, food and bakery products for customers to conveniently pick-up "on the way" to take to home, work, or social events and share them with those they care about. Dunkin' customers. With this significant difference between Dunkin' and Starbucks, the majority of our customers will utilize the drive-through, which is why we are putting so much emphasis on optimizing the internal traffic flow for our customers. We expect that the majority of business will come from the Dunkin' Donuts side of the business, with most of Dunkin's business occurring before 10:00 a.m. and mostly through the drive-through. Dunkin' Site suggested parking guidelines. Dunkin's site criteria calls for a minimum of 1 parking stall for each table (anticipating 18 seats overall). Another guideline suggested 1 parking stall for every 2 seats. (We had used 1:3 seats in the prior arrangement.) The prototype of a 2350 square foot co -branded store calls for 23 seats utilizing 6 tables. As proposed, this project will likely have less square footage, between 18 — 20 seats inside with 5-6 tables. Using Dunkin's guidelines, the 2 Applicant: Saman RE Holdings, LLC; Coffee with Elias — Dunkin' Donuts/Baskin Robbins appropriate (minimum) number of parking stalls required for 18-20 seats would be 10 stalls. The revised plan provides for 9 stalls not including 2 employee spaces. In addition, it's important to remember that customers have the option to go through the drive-through in the event that no parking is available. The original conditional use permit and variances anticipating employee parking being off-site. While 2 employee parking spaces is not optimal, it is an improvement over the existing condition which relies on employees using on -street parking. Unrestricted on -street parking on 81st Street. As mentioned during the planning commission meeting, there is unrestricted on -street parking allowed along 811t Street that could be also be utilized if necessary. We also plan to explore an informal agreement with the adjacent hotel whereby they would allow overflow or employee parking in their lot. Conclusion. Bringing Dunkin' Donuts/Baskin Robbins to Eagan is an exciting new opportunity. The site has some issues but with all its constraints, we are confident that it is able to work well for us. Our goal is to put forward for your consideration, the best plan we can design to 1) provide for the convenience of our customers, and 2) to maximize the potential of this site and bring it more into conformity with City Code. With the new development across the street, the fresh and enhanced visual impact of this site will serve to bridge the vibrancy that comes with new development across Yankee Doodle and the new hotel south of the site. This revised parking and internal traffic flow configuration has been vetted and approved by both the Dunkin' Brands development and construction managers who determined that the benefits of this configuration outweigh the loss of parking spaces by improving the function and overall safety of the site for the families and other customers that frequent it. We look forward to serving Eagan's residents and employees for years to come and thank you for the opportunity to present this revised plan for your consideration. We further ask for your approval to move forward with bringing Dunkin' Donuts and Baskin Robbins to the city of Eagan. Advisory Planning Commission November 22, 2016 Page 4 of 6 C. Coffee with Elias Applicant Name: Elias Saman, Saman RE Holdings, LLC Location: 1420 Yankee Doodle Rd; Lot 2, Block 1, Bicentennial 3rd Addition Application: Planned Development Amendment A Planned Development Amendment to allow a coffee shop, bakery and ice cream fast food restaurant with a drive-thru. File Number: 16 -PA -09-10-16 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated November 16, 2016. Lisa McCormick, representing the applicant, stated they would: increase the amount of brick on the trash/recycling enclosure, fully screen all rooftop mechanical equipment and upgrade the pole light fixtures. Regarding the amount of parking, she shared that the facility would have limited indoor seating — approximately 18-20 seats. Commission members asked about a sidewalk connection to the existing trail along Yankee Doodle and opportunities for over -flow parking. Ms. McCormick said they hadn't considered it but would definitely take a look at a sidewalk connection to the north, and also explained that the proposed co -branded use provides a more consistent use throughout the day with coffee/bakery morning to early afternoon and ice cream afternoon and evening. Chair Filipi disclosed that Ms. McCormick is a friend of his wife, but that he has not spoken to her about the request and he has no financial interest in the application so he will not abstain from voting. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Weimert moved, Member Woebke seconded a motion to recommend approval of a Planned Development Amendment to allow a coffee, bakery and ice cream fast food restaurant with drive-through service on property located at 1420 Yankee Doodle Road, subject to the conditions listed below. Subsequent to the motion and second, Member Sagstetter stated redevelopment is always a balancing act. He said he was comfortable with the proposal and that he thought the pylon sign and building signage on two sides of the building was adequate. Member Dierkes stated he was concerned with the amount of parking proposed. A Planned Development Amendment Agreement, in a form acceptable to the City Attorney, shall be executed and recorded against the property within 60 days of City Council approval. 2. All signage shall be subject to City Code standards. Advisory Planning Commission November 22, 2016 Page 5 of 6 3. Site lighting fixtures shall be replaced to comply with current standards to provide downcast and shielded fixtures, where the source of light is not visible from off the property. 4. Prior to release of the Planned Development Amendment Agreement for recording, a photometric plan shall be provided which demonstrates compliance with current site lighting performance standards. 5. The applicant shall provide detailed plans for other signage on the site such as directional signs and the menu board. The sign plans shall be provided for staff review and incorporation into the Planned Development Amendment Agreement. All messaging on the menu board shall be static. On the trash enclosure, the EFIS shall be replaced with brick and the brick should extend up the full height of the structure. 7. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 8. A physical screen shall be used in combination with the parapet to fully screen all mechanical equipment. 9. All equipment shall be shown on the Building Elevation plans and means of screening such equipment from off-site views provided at the time of Building Permit. 10. If the new or totally reconstructed impervious surface exceeds 10,000 sf, then this development shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control on the site's new and fully -reconstructed impervious surface area (including effective soil remediation for the site's disturbed soils that are to be revegetated). All voted in favor. Motion carried 6-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: November 16, 2016 APPLICANT: Saman RE Holdings, LLC PROPERTY OWNER: City & County Credit Union REQUEST: Planned Development Amendment LOCATION: 1420 Yankee Doodle Road CASE: 16 -PA -09-10-16 HEARING DATE: November 22, 2016 APPLICATION DATE: Nov. 2, 2016 PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: SA/RC, Special Area/Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to allow a building addition and a coffee, bakery and ice cream fast food restaurant with drive-through service on property located at 1420 Yankee Doodle Road, legally described as Lot 2, Block 1, Bicentennial 3`d Addition. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter maybe, amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. BACKGROUND/HISTORY The property was platted in 1976. A Conditional Use Permit was issued in 1978 for a bank building with drive-through service. A CUP was issued in 1986 for a pylon sign, which remains at the northeast corner of the site. A setback Variance reducing required setbacks from Yankee Doodle Road from 50' to 16' for the drive-through canopy structure, and from 20' to 6' for the parking lot pavement. Planning Report — Coffee with Elias November 22, 2016 Page 2 EXISTING CONDITIONS The site is developed with a 1,428 s.f building and a 3 -lane drive-through covered by a canopy. The canopy is on the north side of the building. Access to the site is from 81St Street West to the south in two locations; there is no direct access to Yankee Doodle Road. Parking is located on the south side of the building, and a pylon sign is located in the northeast corner of the site. A landscape bed is located on the north end of the site, which encroaches beyond the property into the Yankee Doodle Road right -of --way. SURROUNDING USES The subject property is surrounded by a mix of retail and service uses all guided Special Area/Retail Commercial. EVALUATION OF REQUEST Description of Proposal — The applicant proposes to expand and remodel the existing building. The drive-through canopy will be removed and a 20' addition to the north side of the building constructed will add approximately 840 s.f. of building area. The drive-through pick-up window will be located on the west side of the property, with the menu board on the north side of the building, and vehicle stacking around the north side of the building. A detached trash enclosure is proposed along the east side of the lot. The parking lot is proposed to be reconfigured and provides 14 parking stalls at 9' x 18'. An outdoor patio area is proposed south of the building. City Code allows outdoor seating of up to 24 seats. Applicant's Narrative and Public Benefit — The applicant's narrative explains the small size of the lot is "a constraint to the number and types of uses suitable for redevelopment." The narrative further states that "the proposed use will bring the subject property more into alignment and/or closer to conformity with the City's zoning code and planned land use goals under the comprehensive plan through the use of materials, site design, and landscaping." Also, that "the drive-thru at this location "minimizes the need for indoor seating, thereby allowing for a smaller building footprint." The redevelopment will "provide for a fresh, updated look ... positively impacting the overall aesthetics and vibrancy of the area." The developer states the property is well suited to this use because of the sidewalk and trail system that provides walkability in the area, nearby residential areas to the south, and proximity to two hotels. The narrative indicates the Dunkin' Brands will also bring customers to the area, which can benefit other retail businesses nearby. The narrative indicates the reuse of this site supports the City's goal of providing "more local options for living, working, shopping and playing," as well as providing a variety of job positions at varying skill levels. The store "invites pedestrian traffic and encourages a sense of community." Planning Report — Coffee with Elias November 22, 2016 Page 3 Compatibility with Surrounding Area— The proposed use appears compatible with the surrounding area, which is developed with commercial service and retail uses. Airport Compatibility — The property is located outside of the Airport Noise Policy Zones. Lot — The property has been platted and is 0.34 acres in size. Bulk Standards — With a reuse and significant remodel of an existing building and site, one of the goals is to achieve greater conformance with current City Codes standards, understanding that the existing situation may be nonconforming and present practical difficulties to full conformance. Within PD zoning, the acceptability of the proposed changes is a policy matter for City officials. Setbacks — Typical structure setbacks for a commercial use such as this would be 50' from Yankee Doodle Road, 10' side/rear yards, and 30' from Yankee Square. Typical pavement and parking setbacks are 5' side/rear yards, and 20' from public rights-of-way. The 1978 Variance allowed reduced structure and pavement setbacks to Yankee Doodle Road. The proposed Site Plan makes use of existing non -conforming pavement setbacks of 3' on the east side, 2' on the north and west sides, and 5' on the south side. The acceptability of continuing the existing non -conforming setbacks is a policy matter for City officials. Building Coverage — Existing building coverage including the canopy is approximately 2,045 s.f. Proposed building coverage is 2,314 s.£, a net increase of 269 s.f. The proposed building coverage ratio of 15.6%, which remains below the typical City Code standard of 30% maximum. Green Space — The development of the property predates the City's minimum green space ordinance, which was adopted in 2000. The current City Code standard for commercial property is a minimum 30% green space ratio. Existing green space is 2,941 s.f., or 19.8% of the lot area. Proposed green space is 2,779 s.£, or 18.7%, a net decrease in green space of 158 s.f. While not a City Code requirement, in redevelopment situations with an existing non- conforming green space ratio, City staff encourages the developer to achieve no net loss of green space. The PD zoning provides the City flexibility in this regard. The acceptability of the proposed net decrease in green space is a policy matter for City officials. Parking — City Code requires 1 stall per 60 s.f. for fast-food restaurants, which translates to 38 parking stalls for the proposed 2,314 s.f. building. 14 parking stalls are provided, resulting in a deviation of 24 stalls. The acceptability of the parking deviation is a policy matter for City officials. Planning Report — Coffee with Elias November 22, 2016 Page 4 The one stall per 60 s.f. parking standard was adopted with the Chapter 11 (Zoning Code) update in October 2003. Prior to that the City Code did not have a specific parking standard for fast food restaurants. Required parking for such establishments was "determined by the Council when reviewing the site plan ... based upon prior experience." The reduced amount of parking may be appropriate given the drive-through service and pedestrian traffic anticipated by the applicant. The applicant's narrative indicates that pedestrian traffic is anticipated due to the proximity to hotels and residential areas. The proposed site design maximizes parking while also attempting to balance other performance standards such as setbacks, enclosed trash storage, and green space on a constrained site. Building Elevations/Architecture — As with green space, the construction of this building pre- dates the architectural standards in our City Code which were adopted in 2006. While the zoning ordinance specifies that the materials standards apply to "newly constructed buildings," it has been the City's policy for nonconforming buildings that the new finish materials move toward greater compliance with current City Code standards. The existing building is finished primarily with EIFS and stucco, which are Class 2 and 3 materials. Glass is the only existing Class I material and comprises 6% of the existing exterior finish. The proposed building finish adds brick and glass to the building. Both are Class I materials and are proposed to cover 42.9% of the building. While this does not meet the current City Code standard of 65%, it is a significant improvement over the existing condition. The rest of the building is EIFS at 52.4% and metal at 4.7%. Both the EIFS and brick are proposed in different colors, adding visual interest and enhancement to the building finish. Signage — The proposal makes use of the existing pylon sign, for which a Conditional Use Permit was approved in 1986. Because Conditional Use Permits run with the land, the existing sign may remain in its current size and location. Signage is proposed on three building elevations (north, east and south), whereas City Code allows signage on only two elevations. The acceptability of this proposed deviation to the number of signs is a policy matter for City officials. If the number of signs is determined to be acceptable, signage should otherwise be subject to City Code standards. The applicant should provide detailed plans for other signage on the site such as directional signs and the menu board. The sign plans should be provided for staff review and incorporation into the Planned Development Amendment Agreement. All messaging on the menu board should be static. Trash storage — A detached trash enclosure is proposed along the east side of the site. The 6' tall enclosure is proposed to be constructed of materials to match the building, with a 3' brick base and 3' of EFIS above. Staff is concerned that the EFIS is a less durable material and subject to damage over time. For this reason, the EFIS should be replaced with brick and the brick should Planning Report — Coffee with Elias November 22, 2016 Page 5 extend up the full height of the structure. In commercial zoning districts, the City Code typically requires trash enclosures to be attached to the principal building. Given the site constraints, detaching the trash enclosure provides more flexibility in the site design for circulation and parking. The acceptability of the detached trash enclosure is a policy matter for City officials. Site Li hg tiny — The applicant proposes to utilize the existing pole -mounted site lighting and the addition of building mounted lighting. The existing pole -mounted lighting does not meet the City's standard of "downcast and shielded" since the fixtures are angled, and the source of light is visible. Pole -mounted lighting fixtures should be replaced to comply with current standards to provide downcast and shielded fixtures, where the source of light is not visible from off the property. Prior to release of the Planned Development Amendment Agreement for recording, a photometric plan should be provided which provides fixture details and demonstrates compliance with current site lighting performance standards. Building Address Numbers — Building address numbers should be installed consistent with the provisions of Section 2.78 of City Code. Landscaping — The proposed landscape plan establishes new foundation plantings around the building. Perimeter landscaping is lacking because of the reduced setbacks and limited planting space within the lot. One new shade tree and one ornamental tree are proposed in the front (south) of the building and the remaining proposed landscaping is deciduous and evergreen shrubs and perennials. There is an existing wood retaining wall that extends off the property into the right-of-way to the north. While this appears to be part of the original site landscaping, no new plantings are proposed in this area because it is outside of the parcel boundaries. Mechanical Equipment — Where 50% or more of a building's fagade is resurfaced or the roofline altered, City Code requires that a 30" parapet be constructed on the perimeter of the roof. A physical screen should be used in combination with the parapet to fully screen all mechanical equipment. The existing building has a limited parapet, and the proposed remodel extends the parapet height in some locations but not around the entire perimeter. Also, the change in use from a bank to a restaurant will result in more rooftop mechanical equipment, "(2) HVAC units, (3) exhaust fans and (2) compressors" per the narrative. The proposal acknowledges that some mechanical equipment may be visible; the plans note that placement of the rooftop equipment will attempt to minimize visibility where possible and the applicant intends to incorporate other means of screening where necessary. All equipment should be shown on the Building Elevation plans and means of screening such equipment from off --site views provided at the time of Building Permit. Grading/Storm Drainage — Site grading was performed with the original development of the property. The site generally flat, with elevations ranging from 916 to 917. No grading plan was provided with this submittal. A grading, utility, and erosion control plan would be required with the building permit. An existing wood retaining wall is located within the Yankee Doodle Road Planning Report — Coffee with Elias November 22, 2016 Page 6 right-of-way. Dakota County would determine if the wall should be removed or be allowed to remain. Wetlands — Because there are no wetlands on site, City Code § 11.67, wetland protection and management regulations, does not apply. Storm Water Management/Water Quality and Stormwater Drainage — The entire site lies within Drainage District C (as designated in the City Storm Water Management Plan — 2007). Storm water generally flows to the existing storm sewer located in the south boulevard of Yankee Doodle Road, and is directed west to city pond CP-lA. Although no utility plans were provided with this submittal, no storm water modifications are anticipated. The re -development proposes 12,058 square -feet of impervious surface; however, the plans do not show how much of the existing impervious surface will remain versus being new or totally reconstructed. If the new or totally reconstructed impervious surface exceeds 10,000 sf, then the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality should apply to the site's new and fully -reconstructed impervious surface area. Utilities — The existing building is currently served by city water and sanitary sewer services. No modifications to the existing utilities are proposed. Streets/Access/Pedestrian Circulation — This property currently has a full access and an exit -only access to 81St St. W. The existing parking lot is proposed to be modified to provide parking stalls at the southeast corner of the site, and a one-way drive thru around the building that exits on the west side of the site. The Eagan Engineering and the Fire Department have reviewed access to the site and finds it acceptable. Easements/ Permits/ Right -of -Way — No public drainage & utility easements currently exist on this parcel. Adequate right-of-way is available on 81" St. W. Dakota County may require additional right-of-way when Yankee Doodle Road is widened in the future. Financial Obligation — At this time, there are no pending assessments on the parcel. Based upon a study by City staff of the financial obligations collected in the past and proposed use for the property, all trunk utility fees have been previously collected for this property. Tree Preservation — There are two existing trees on the property which were part of the original site landscaping. The tree at the south end of the lot will be removed. The tree at the north end appears to be part of the landscape bed that extends beyond the lot boundaries. The landscape plan shows two new trees to be installed within the site, and the northerly existing tree to remain. Parks and Recreation — Park dedication was previously satisfied. The property was not subject to trail dedication as development of the property pre -dates the adoption of trail dedication requirements which occurred in 1990. Planning Report — Coffee with Elias November 22, 2016 Page 7 SUMMARY/CONCLUSION The applicant is proposing to remodel the existing building at 1420 Yankee Doodle Road for use as a coffee, bakery and ice cream shop. The proposal continues to make use of a drive-through operation, reconfigures parking, eliminates the canopy feature and adds 840 sf to the north end of the building. The drive-through pick-up window will be located on the west side of the building with stacking circulating around the north end of the building, and the existing pylon sign will be retained. This proposal is a reuse of an existing developed site, and the applicant has attempted to balance multiple performance standards on a small site. The proposed building and site remodel results in some greater conformance with current City Code standards, and some deviations based on the existing site conditions and constraints. A net decrease in green space is proposed, new landscaping will be provided, and the building exterior is proposed to be updated with materials that better conform to current City Code standards and architectural features that add visual interest. Other deviations include the size and number of parking stalls, retaining existing reduced pavement setbacks, number of building signs and a detached trash enclosure. The Planned Development can accommodate such deviations, and it is a policy matter for City officials to determine the acceptability of the overall proposal. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow a coffee, bakery and ice cream fast food restaurant with drive-through service on property located at 1420 Yankee Doodle Road. If approved, the following conditions shall apply: 1. A Planned Development Amendment Agreement, in a form acceptable .to the City Attorney, shall be executed and recorded against the property within 60 days of City Council approval. 2. All signage shall be subject to City Code standards. 3. Site lighting fixtures shall be replaced to comply with current standards to provide downcast and shielded fixtures, where the source of light is not visible from off the property. 4. Prior to release of the Planned Development Amendment Agreement for recording, a photometric plan shall be provided which demonstrates compliance with current site lighting performance standards. 5. The applicant shall provide detailed plans for other signage on the site such as directional signs and the menu board. The sign plans shall be provided for staff review and incorporation into the Planned Development Amendment Agreement. All messaging on the menu board shall be static. Planning Report — Coffee with Elias November 22, 2016 Page 8 6. On the trash enclosure, the EFIS shall be replaced with brick and the brick should extend up the full height of the structure. 7. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 8. A physical screen shall be used in combination with the parapet to fully screen all mechanical equipment. 9. All equipment shall be shown on the Building Elevation plans and means of screening such equipment from off-site views provided at the time of Building Permit. 10. 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LLLL W - O f Um K In W z R p m mIn ' & 4 0 ~ W _ • K § I z K W u4 1O uta O A<m wp rc p.�Q�l.mmwl�mm�mlomm mmo LIJ I UIQ Ii Z i LU MR UJ Ul .uz ii Hf u -N r m m vm ry _ I VU V VU UV U x V mm m mm. mm m m I f 13 ��IL 1L OZ Q p �Gi� gay°, OrpG 9 B l ~� 8° ¢°. O E.o u !6 LL Q UO m m N W W m U D Z I N. NI UW ~�N�JU1t-K SO`Y }}Q l ~� C: O co N N cO ao a - ca nn c U 4-4T 41 N N d' +j 00 w U 4-- t N O N W. r -I Example of prototypical lighting -- to accompany Site Plan Application relating to 1420 Yankee Doodle Road At twilight: PLANNED DEVELOPMENT AMENDMENT relating to Parcel: Lot 2, Block 1 Bicentennial 3 d Addition. Common property address of 1420 Yankee Doodle Road, PID No. 101400201020. NARRATIVE TO ACCOMPANY APPLICATION Applicant: Saman RE Holdings, LLC Property Owner: City & County Credit Union Introduction of Proposed Proiect: This project comes as a result of the reintroduction of Dunkin' Donuts to Minnesota communities. The Applicant's owner, Elias Saman, has been awarded the south metro territory and as noted in recent press releases, will be developing fifteen stores throughout his territory. While Dunkin' Donuts is a large national franchise, the majority of its stores, including all -Minnesota stores, will be locally owned and operated. Mr. Saman is a current business owner in Eagan and decided early on that here is where he wanted to open one of his first stores. Poll shows Eagan residents wants the first store in the south territory. In addition to receiving many inquiries and comments from Eagan residents eager to have a Dunkin' in their community, the decision to look for a site in Eagan was reinforced after seeing the results of an informal poll done in the Minneapolis -St. Paul Business Journal late this summer. When they asked: "Where should Dunkin' Donuts open in the south metro first?", 26%, the largest percentage returned for one city, suggested Eagan should be the site of the first store to open. Poll results are available at: http:/Iwww.bizj umals.comtwincities ulse oll where-should-dunl<in-donuts-o en -in -the -south - metro -first 20391782 Timeline/Phasing: The proposed project involves the remodeling of an existing site with an expansion to the building in order to build a Dunkin' Donuts/Baskin Robbins co -branded store. This will allow the owner to provide, in addition to their well-known coffee drinks, fast casual dining, bakery and ice cream retail options to their guests. In accordance with franchise standards, a drive-thru will be utilized to provide convenience to its guests/customers. The site is currently occupied by City & County Credit Union. They will continue to occupy the site until such time as they have secured a subsequent site to relocate their business to. This could take up to eighteen months, providing ample time for the necessary planning and preparations to begin the proposed remodel and expansion of the existing building subject to necessary City approvals. Additional civil plans will be provided in conjunction with the submission of building and other necessary permit applications. In general, this project proposes to improve or provide conforming or enhanced performance standards as they relate to lighting, landscaping, sound, etc. All but one existing light poles will remain, with shielded, downward light packs attached to the building utilized for additional lighting. See attached Exhibit showing photographs of prototypical lighting used on a building, one taken during the day, the other at twilight. PLANNED DEVELOPMENT AMENDMENT relating to Parcel: Lot 2, Block 1 Bicentennial 31d Addition. Narrative. Existing and surrounding land uses: The land uses surrounding the subject property for a distance of up to approximately 600 ft. consist of primarily Planned Development, Research and Development, and one parcel zoned as General Business. Uses located within approximately 300 feet include hotels, Central Park Commons (retail, R&D), gas & convenience, a retail strip mall, and offices. Within 1000 feet are residential areas including single family homes and medium and high-density residential areas. Comprehensive Plan 2030 Guidance: The City of Eagan's Comprehensive 2030 Plan has the subject property and surrounding uses (Central Area Commons) guided for primarily Retail Commercial and Office/Service uses. Current Use: As mentioned above, the current use is that of a banking institution utilizing multiple drive- through lanes. While appropriate under the land use plan, we are proposing that the redevelopment as a Dunkin' Donuts/ Baskin Robbins would provide a superior benefit to the nearby community. Impact on surrounding properties: As stated above, the redevelopment as a Dunkin' Donuts would benefit the nearby community for a number of reasons. The subject property is well-connected to the community through the fortunate placement of concrete sidewalks and trail systems. These systems appear to connect to the residential areas to the south, providing enhanced walkability for nearby residents and employees. In addition, a Dunkin' Donuts would be a benefit to the two nearby hotels by offering their guests alternative options for dining experiences within easy walking distance from the hotel. Because of the nearby demographics and opportunities for family recreation, the choice was made to provide for a Dunkin' Donuts/ Baskin Robbins co -branded store. Traditionally, Dunkin' Donuts stores are busiest in the early morning hours. In contrast, Baskin Robbins peak times are in the afternoon and evening. Not only does this option provide for enhanced utilization of the site throughout the day, but its convenient location allows for families to pick up and transport frozen ice cream cakes to nearby destinations (including the hotels). The popularity of Dunkin' Brands (rated#1 in customer loyalty by Brand Keys for 10 consecutive years) will also bring customers to the area, offering more opportunities for other'retail businesses nearby. Impact on Subiect Property: As currently developed, the site is non -conforming and currently operating under two variances granted during its initial development. At only 0.34 acres, the size of the lot presents a constraint to the number and types of uses suitable for redevelopment. We purport that the proposed use will bring the subject property more into alignment and/or closer to conformity with the City's zoning code and planned land use goals under the comprehensive plan through the use of materials, site design, and landscaping. Although a drive-thru is a required feature of a Dunkin' Donuts prototypical store, the utilization of a drive-thru at this location is particularly useful as it minimizes somewhat the need for indoor seating, thereby allowing for a smaller building footprint. See attached Exhibit for specific information relating to.a Dunkin' Donut Drive-thru. PLANNED DEVELOPMENT AMENDMENT relating to Parcel: Lot 2, Block 1 Bicentennial 3rd Addition. Narrative. Impact on City Services: The amount of impervious surface is expected to remain substantially the same or with minor deviation from what currently exists due to the constraints posed by the size of the site and necessary building size, parking and internal drive lanes. Although Dunkin's experience has shown that a substantial number of customers utilize the drive-thru, with recent improvements to the roadways and storm water systems due to other large redevelopment occurring in the area, any increased traffic due to usage of the site will not create an additional strain on the infrastructure or City services. How the requested land use proposed results in a better use of the land: Currently, the use involves primarily in and out drive-through traffic only. Adjacent to the sites on two sides are gas and convenience stores. In sum, the current traffic to this area is comprised of relatively quick in and out service. The proposed use will provide a mix of drive-thru and longer in-store customer visits. Due to the proximity of the hotels and nearby residential areas, It will also encourage pedestrian traffic, serving to calm and reduce the type and flow of traffic in and out of the site. In addition, as mentioned above, redevelopment of the site will provide for a fresh, updated look that has a wide appeal across demographics, positively impacting the overall aesthetics and vibrancy of the area. The proposed project will also bring the site more into conformity as mentioned above. Summary: How will this project benefit the public? We believe that this project fulfills a major goal of Comprehensive Plan, namely, to make Eagan a self-reliant community with more local options for living, working, shopping and playing. We will contribute to this goal in several ways. By remodeling the existing site and working within the current constraints yet attempting to maximize its redevelopment potential, we are minimizing unnecessary site disturbance while creating a "community destination" within comfortable walking distance of other retail, hospitality and residential areas. In addition, we will be providing a variety of job positions at varying skill levels to local residents, retail opportunities that correlate with recreational opportunities, and will enhance the current offerings available for guests to Eagan staying at nearby hotels, all while having a minimal negative impact if any, on City services and/or infrastructure. Through providing a variety of food choices, including newly introduced healthier food options along with the Baskin Robbins Ice Cream offerings, this concept is in alignment with Eagan's key planning trends towards sustainability, active living and connectivity. Dunkin Donuts/Baskin Robbins have shown their brand has staying power that will serve the residents of Eagan for years to come. The concept invites pedestrian traffic and encourages a sense of community, one that is more likely than not to take advantage of and utilize the existing trails and sidewalk system. Aware of the importance of community, the owner is planning to utilize local marketing efforts through supporting local youth and other programs that will ultimately serve to foster strong neighborhoods and a sense of belonging within the community. Ultimately, we believe that supporting this project and goal to bring Dunkin' Donuts/Baskin Robbins to the City of Eagan will serve to enhance the City's vision to provide a high quality of life, a broad range of employment opportunities, and to enhance the City's image as "the place to be" in the south metro. Attached Exhibits: Prototypical lighting, Information relating to Dunkin'Donuts drive-thrus. DUNKIN' DONUTS DRIVE-THRU The following is a description of Dunkin' Donuts drive-thru service. Our peak hours are from 6:OOAM to 9:OOAM. Considering a scenario under which there is an average of 40 to 50 cars per hour, not more than four vehicles would ever be in the drive thru lane at one time. Because of the nature of our business and our typical product mix, service is quicker than most drive-thru situations. Most drive-thru customers only purchase one coffee or one coffee and a pastry for their personal consumption on the way to work in the morning. This type of service only requires our staff to package the product and deliver it to the customer; no cooking or preparation is needed. For those customers that request larger orders, i.e., a dozen donuts, we encourage them to purchase pre -packed assortments or to come inside the shop to pick the varieties they choose. It has been our experience that a drive-thru relieves traffic congestion adjacent to our building due to the speed of service. With the concern over environmental noise today, many communities restrict the audio level of drive-thru intercom systems and usually the level is specified to be below some number at the property line. Audio levels are measured in terms of "Sound Pressure Level" with the unit of change being the "Decibel." For example, the city of Chicago requires that sound levels not exceed 62 decibels SPL (Sound pressure level) in an industrial area. Taking this into consideration, 3M preadjusts the intercom systems which they manufacture to assure compliance. The 3M C860 and C960 Intercom Systems are preadjusted at the factory to produce an audio sound pressure level of 70 decibels (*) at a distance of 4 feet on axis to the center of the speaker. It must be remembered that sound diminishes at the rate of 6 decibels every time the distance from the sound source is doubled. So, at a distance of 8 feet, the level is 64 decibels, at 16 feet it is 58 decibels and so on. Please be aware that our systems, like ALL drive-thru intercom systems, have an adjustable output and, if the need arises, an installer can change the levels to accommodate an area with high background noise, such as near a major highway. The C960 and C860 Systems have a Day/Night switch, which is easily accessed by the manager. The Night position can be pre -adjusted by the installer to be lower in volume than the Day position. The advantage of combining a Baskin Robbins and Dunkin' Donuts is that there are clear-cut differences between customer day parts. Dunkin's business is primarily before 11:OOAM and Baskin-Robbins is primarily late afternoon and evening. Baskin Robbins customers are generally walk-in clientele and therefore, should not impact the drive- thru. It is not uncommon for a Dunkin' Donuts drive-thru to have five cars stacking or less. AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER December 6, 2016 I_ f—A10foxe T]*I B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. AUTHORIZE and APPROVE the First Amendment to Repurchase Agreement for Lot 1, Block 1, Cedar Grove Parkway 4th Addition D. OLD BUSINESS E. NEW BUSINESS 1����:1 �I:�3���f►T�� G. ADJOURN Agenda Information Memo December 6, 2016 Eagan Economic Development Authority Meeting NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPTAGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. [owl W01 :tLltWTem-OT m1i ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVE MINUTES EDAC1-1 Minutes of the November 15, 2016 EDA meeting 2. AUTHORIZE and APPROVE the First Amendment to Repurchase Agreement for Lot 1, Block 1, Cedar Grove Parkway 4t" Addition. ➢ On August 16, 2016, the EDA held a public hearing and approved a Purchase Agreement with JR Hospitality II, LLC for Lot 1, Block 1, Cedar Grove Parkway 4th Addition. ➢ Prior to closing, the Purchase Agreement was assigned to Onion City Lodging, LLC. ➢ The Repurchase Agreement requires the purchaser to install footings and foundations for a hotel within 45 days of closing, or December 15, 2016. ➢ The purchaser has requested a 30 -day extension to the deadline for the installation of footings and foundation. ➢ On November 21, 2016, the Finance Committee recommended preparation of an amendment to the Repurchase Agreement. ATTACHMENTS: EDAC2-1 Location Map EDAC2-2 First Amendment to the Repurchase Agreement between the EDA and Onion City Lodging, LLC D. OLD BUSINESS There are no Old Business items at this time. E. NEW BUSINESS There are no New Business items at this time. F. OTHER BUSINESS There are no other items at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota November 15, 2016 A meeting of the Eagan Economic Development Authority was held on Tuesday, November 15, 2016 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, Commissioner Hansen and Commissioner Tilley. Also present were Executive Director Osberg, City Attorney Dougherty, and Community Development Director Hutmacher. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. F-11116129eTH4011 de1 Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 CONSENT AGENDA Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 1. It was recommended to approve the minutes of August 16, 2016. 2. It was recommended to authorize and approve an amendment to the Fifth Extension of Amended and Restated Preliminary Development Agreement for Master Services for the Cedar Grove Redevelopment District. There was no Old Business. There was no New Business. There was no Other Business. OLD BUSINESS NEW BUSINESS OTHER BUSINESS ADJOURNMENT Commissioner Bakken moved, Commissioner Fields seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date David M. Osberg, Executive Director c V Q L V R V E Y � � L o 9L m j * d T" _ m GD M J E d E Q. Q W Z z o 0 m a � v �L N � O C) rC: N _ 0 00 U N � V o N N � m N U U C a O Y m o ._moo �R C3gn � O u ObpF� Sao 000d �L N � O C) rC: N �o� ` 1111 /�'1r'.�i�I��� ♦ EPPI ■� ■� ■■ ■*� �� _ •• 111 son I son FAM MOSSIMEN No moguls III ME III III cD _. lOvu 8831 d aNOWd� � ave �^ :=aao-OgL f N lsp c 6 O ...,, :. v o U N � V N N � m N U U C a O Y m o L � O LFJ 0 goy o LO �o� ` 1111 /�'1r'.�i�I��� ♦ EPPI ■� ■� ■■ ■*� �� _ •• 111 son I son FAM MOSSIMEN No moguls III ME III III cD _. lOvu 8831 d aNOWd� � ave �^ :=aao-OgL f N lsp c 6 O ...,, :. v FIRST AMENDMIE T TO REPURCHASE AG.EEMENT THIS .F"I"I S <` lVIE.NDMENT TO REPURCHASE AGREEMENT ("Amendment") is made and en•ter�:d into t:l:.,is , 2016 by and between the Eagan Economic Development A l-iorit , a public body corporate and politic and a political subdivision of the State of Minne-s,()�_:-_ (the "EDA") and Onion City Lodging L,LC, a Minnesota limited liability company, and its assigns (the "Developer") The Seller and. the Buyer are referred to herein collectively as',JU. "l-ar ies." WHEREAS, EAS, th Parties entered into a. Repurchase Agreement dated October 31, 2016 (the "IRepi.irch.as Agreement") concerning the parcel! ofland situated in Dakota County and legal_a _escrib .t , � " Block 1 Cedar Grove parkway 4' Addition (the "Property"); and WHER..f ,-. c sreloper has requested that the EDA amend the Repurchase Agreement to extend the firm i.A on vwhich the EDA will purchase the property from the Developer; and Vt%HERE_•'1.S, ffie EDA is willing to amend the Repurchase Agreement all upon the terms and conditions c cvn arn�d herein. NO, in consideration of the foregoing and other good and valuable consideration, th. receipt and sufficiency of which: are hereby acknowledged, the Parties agree as follows: OF SECTION 1 OFTTHE,_REPURCHASE AGREEMENT. Section 1 y rite 1 �1�ta.rcliase Ag °eenieni: is 1 erebv amended to read as follows: REPURCHASE: if De-veloper has not completed the installation of li1f t nt g,s and foundations by ,9 inuary 15, 2017, (the "Construction Deadline"), then tlzz:EDA shall have the option of repurchasing Pr 1p°'i- for a purchase price of Nine Hundred Eighty-one Thousand Three ,:<ChI .i :_;/10J` Dollars (STR91,003.00) less $4.9,170.60 (commission paid. by EDA) t , -F -lit of any liei.ts oi�. tiro Property resulting from action by the (collectively, the; "Purchase Price") unless the Construction t's;=.:�i:rav ? e�iia int Deadline is vx:;.,.nde:d b -y mutual agreement of the parties. Construction" shall ni-an the complete installation of footings and ti: s.f_dat wn for tree construction of a The EDA may exercise this option to "_:, arcl., se b;,% giving t;�riiien n.,tice to Developer within thirty (30) days after the -,r,13trUQUion Commenceirient Deadiline. Upon receiving the repurchase price in +•,M,:h ftorrl trip EDA (ivhich arnou.nt must be paid within thirty (30) days after the :y.ice of option exercise is gilen)" .Dcweloper shall convey to the EDA by limited deed the Property free a., id clp:a.r of any liens and encumbrances placed >> {.�ff�.3°est tlzf•i eon byrevelopr r x,iic li liens xnd encumbrances shall be paid off , , l"JeN/ : oper on or before closing. 2. J."iA.:,Y1?1 f�!�•4 C'•, `SE%:;TION 5 Cif Rruuf:C:HASE AGREEMrLNT. Section 5 of c;3urchasc Agre en3ent is heal, --y- Added and reads as follows: ° { "tio _.,y:ONSTRUCTIOlti SC. ��1%'€1i, : The Developer has provided the ajrotsoscd Construction Schedule that is attached hereto as Exhibit "A" 5`:�i ..l<3 ?ti, r; 1,resents and war ants that it wilt diligently pursue the construction of .r F�.:,wwl consistent with the attached Schedule. �!S modified above, all. ofllp.r tinrins of the Repurchase Agreement ;a I U1. i or ee and e "' ct, Seller an,-- 1"?:uyer ha:ve executed this Anrenchneot as of the elate set forth above. S.€:.I,f -M, Eagan Econon-iic Development Authority By:x� , e By: STATE OF atilt.; � 41H. S'- ("`3'Ik? COUNTY O Maguire fts: President David M. Osberg ;. I ' tJ. t:.,xccutive Director Th for:; t:: 3isrg 1"istrUment was acknowledged before me this _ day of 2016, by Mike; David M. Osber g, the president and Executive Director of the Eagan Economic: Devc .v riser t Authority, a pub icy hotly corporate and politic and a political subdivision of tl.e State of NAintiesota, on behalf of the political subdivision. Votary Public 2 BS YC,' CsY. z.:i... Onion City Lodging, LLC, a VIunf-te sN.a limited liability company By: Arne: Balvarit Patel Its: Ma. -u -'ger s,i'A'rE OF 6_L -j 6---) )ss. COUNTY 010 6%A The forew 3i rg instrument -- was ackra.Mvled ;ea before n-te this 1 day of N�, irPv'1� , 2016, by .. kw. '-v'1t— `—�-------- the . l of Onion City Lodging ILC, << "v.[;nne Nota limited liability company, on bel alr of th limited liability company. RSG JOHN HALL Nota4, _Public o s Commission Number 799316 My Commission Expires /pWp September 21, 2019