12/06/2016 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
DECEMBER 6, 2016
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, December 6, 2016 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller,
Communications Director Garrison, Finance Director Pepper, Assistant Finance Director Feldman,
Director of Community Development Hutmacher, Parks and Recreation Director Pimental, Public Works
Director Matthys, Police Chief McDonald, Fire Chief Scott, City Attorney Bauer, and Executive Assistant
Stevenson.
AGENDA
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There was no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of the November 1, and November 15, 2016
regular City Council meeting and the November 9, 2016 Special City Council meeting as
presented or modified.
B. Personnel Items:
1. It was recommended to compensate the Administrator $5,496 in cash in 2016 in exchange
for the Administrator forfeiting 36.77 hours of vacation, in connection with the recent
waiver from the State of the salary cap.
2. It was recommended to approve the proposed 2017 non-union Compensation Plans for all
employees who are classified as a "regular part time" or "regular full time" employee, or
part time recurring or temporary/seasonal, as proposed in the 2017 budget.
C. It was recommended to ratify the check register dated November 11 and 18, 2016 as presented.
D. It was recommended to approve the ordinary and customary contracts with FFC Properties,
LLC., and Gloria C. Arneberg.
E. It was recommended to approve an On -Sale 3.2 Percent Malt Liquor (Beer) and Sunday Wine
License for R Taco, located at 3345 Central Park Village Drive.
F. It was recommended to approve an Exempt Permit for Ducks Unlimited South Metro Flyaway
Chapter MN 330 to hold a raffle on January 28, 2017 at Lone Oak Grill, 3010 Eagandale Place.
G. It was recommended to approve the Debt Management Policy.
H. It was recommended to cancel the December 13, 2016 Special City Council meeting.
I. It was recommended to approve a resolution renewing existing alcohol licenses for 2017.
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December 6, 2016
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J. It was recommended to approve a resolution directing the City Clerk to issue 2017 alcohol
license renewals upon the licensee's submission of renewal documents and fees.
K. It was recommended to schedule a public hearing for December 20, 2016 to consider fees and
charges for 2017.
L. It was recommended to approve the proposed 2017 Enterprise Fund budgets for Public Utilities
(Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality), Cascade Bay, Civic
Arena, Community Center and Fiber Infrastructure (AccessEagan).
M. It was recommended to approve the 2017 budgets for the following Special Revenue Funds:
Housing Fund, DWI Forfeiture Fund, MIF Revolving Loan Fund, Cable TV Franchise Fees Fund, E-
TV Fund, and Cedar Grove Parking Garage Fund.
N. It was recommended to approve the 2017 Eagan Convention and Visitors Bureau budget.
0. It was recommended to approve the 2017-2021 General Facilities Renewal & Replacement
(R&R) Capital Improvement Plan (CIP) and the 2017 budget within that plan.
P. It was recommended to approve the 2017-2021 Vehicles and Equipment Capital Improvement
Plan (CIP) and the 2017 budget within that plan.
Q. It was recommended to receive the Draft Feasibility Report for Project 1229 (Waterview — Street
Improvements) and schedule a public hearing to be held on January 3, 2017.
R. It was recommended to receive the Draft Feasibility Report for Project 1231 (Lexington Pointe
111"/121"/141" Additions — Street Improvements) and schedule a public hearing to be held on
January 3, 2017.
S. It was recommended to receive the Draft Feasibility Report for Project 1232 (Gardenwood
Ponds 1St — 3rd Additions and North Ridge Drive — Street Improvements) and schedule a public
hearing to be held on January 3, 2017.
T. It was recommended to receive the Draft Feasibility Report for Project 1233 (South Hills 1"
Addition — Street Improvements) and schedule a public hearing to be held on January 3, 2017.
U. It was recommended to receive the Draft Feasibility Report for Project 1234 (Gopher Eagan
Industrial Park/Kutoff Court — Street Improvements) and schedule a public hearing to be held on
January 3, 2017.
V. It was recommended to approve the final payment for Contract 16-26 (Golden Meadow Rain
Garden Rehabilitation) in the amount of $6,910 to Outdoor Lab Landscape Design, Inc., and
accept the improvements for perpetual City maintenance subject to warranty provisions.
W. It was recommended to approve Change Order No. 1 to Contract 16-23 (Country Hollow Lift
Station — Sanitary Sewer Improvements) and authorize the Mayor and Deputy City Clerk to
execute all related documents.
X. It was recommended to approve the 2016-2017 Master Water Stewards Program Agreement
with Freshwater Society, authorize the Mayor and Deputy City Clerk to execute all related
documents, and designate the Water Resources Manager, or his designee, to oversee and
manage the program.
Y. It was recommended to award Contract 16-27 (Thomas Lane Ravine Stabilization) to Minnesota
Dirt Works, Inc., for $9950 and authorize the Mayor and Deputy City Clerk to execute all related
documents.
Z. It was recommended to approve a Conditional Use Permit to allow outdoor storage of no more
than twenty box trucks upon property located at 935 Aldrin Drive, subject to the following
conditions:
1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval
by the City Council, and proof of recording submitted to the City.
2. Outdoor storage of box trucks shall be permitted in the numbers and locations as delineated
on the Site Plan received November 1, 2016.
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December 6, 2016
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3. The box trucks shall remain empty while parked overnight.
4. The applicant shall maintain all paved surfaces in good condition.
5. Site improvements, including fencing, gate installation, lighting and landscaping shall be
completed by June 1, 2017.
AA. It was recommended to approve a Conditional Use Permit to allow on -sale liquor in conjunction
with a restaurant located at 3390 Coachman Road, subject to the following conditions:
1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's Office within
60 days of approval.
2. On -sale liquor sales shall comply and be operated in accordance with all relevant state laws
and regulations.
PUBLIC HEARINGS
Proposed 2017 Budget and Property Tax Levy
City Administrator Osberg introduced the item noting the Council is being asked to approve the
2017 General Fund budget and property tax levy or set the 2017 general levy and general fund
budget approval for consideration at the December 20 City Council meeting. This year, to
communicate budget changes and priorities, the Budget Team worked with Communications to use
social media for community outreach. Osberg noted the proposed General Fund budget shows an
increase of 4.48% and proposed property tax levy shows an increase of 4.2%.
Director of Finance Pepper gave a presentation covering the proposed 2017 budget.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the 2017 budget and property tax levy.
Councilmember Tilley moved, Councilmember Bakken seconded a motion to close the public hearing
and approve the General Fund budget of $33,600,200 and approve a resolution adopting the final 2017
General Levy of $33,018,126. Aye: 5 Nay: 0
Eagandale Center Industrial Park Easement Vacation/Fleetpark Final Plat
City Administrator Osberg introduced the item noting the Council is being asked to consider approving a
vacation of public drainage and utility easements within Lots 9-11 and 27-30, Block 2, Eagandale Center
Industrial Park and to approve a Final Plat (Fleetpark Addition) for one lot consisting of approximately 8
acres located at 1256 Trapp Road.
Public Works Director Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the vacation of
public drainage and utility easements within Lots 9-11 and 27-30, Block 2, Eagandale Center Industrial
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December 6, 2016
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Park (1256 Trapp Road), and authorize the Mayor and Deputy City Clerk to execute all related
documents.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Final Plat
(Fleetpark Addition) for one lot consisting of approximately 8 acres located at 1256 Trapp Road. Aye: 5
Nay: 0
There was no old business to be heard.
OLD BUSINESS
NEW BUSINESS
Planned Development Amendment — Coffee with Elias
City Administrator Osberg introduced the item noting the property is zoned Planned Development and
contains a 1,428 s.f. building and a 3 -lane drive-through covered by a canopy. The Council is being asked
to consider approval of a Planned Development Amendment for a coffee, bakery and ice cream fast
food restaurant with drive-through service on property located at 1420 Yankee Doodle Road.
City Planner Ridley gave a staff report and provided a site map.
Lisa McCormick, representing the applicant, gave an overview of the request and was available for
questions.
The Council discussed the Planned Development Amendment.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Planned
Development Amendment for a coffee, bakery and ice cream fast food restaurant with drive-through
service on property located at 1420 Yankee Doodle Road, subject to the following conditions: Aye: 5
Nay: 0
1. A Planned Development Amendment Agreement, in a form acceptable to the City Attorney,
shall be executed and recorded against the property within 60 days of City Council approval.
2. All signage shall be subject to City Code standards.
3. Site lighting fixtures shall be replaced to comply with current standards to provide downcast
and shielded fixtures, where the source of light is not visible from off the property.
4. Prior to release of the Planned Development Amendment Agreement for recording, a
photometric plan shall be provided which demonstrates compliance with current site lighting
performance standards.
5. The applicant shall provide detailed plans for other signage on the site such as directional signs
and the menu board. The sign plans shall be provided for staff review and incorporation into the
Planned Development Amendment Agreement. All messaging on the menu board shall be static.
6. On the trash enclosure, the EFIS shall be replaced with brick and the brick should extend up the
full height of the structure.
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December 6, 2016
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7. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City
Code.
8. A physical screen shall be used in combination with the parapet to fully screen all mechanical
equipment.
9. All equipment shall be shown on the Building Evaluation plans and means of screening such
equipment from off-site views provided at the time of Building Permit.
10. If the new or totally reconstructed impervious surface exceeds 10,000 s.f., then this
development shall meet the City's Post Construction Stormwater Management Requirements
(City Code 4.34) for stormwater management and surface water quality, including Runnoff Rate
Control and 1.1" Volume Control on the site's new and fully -reconstructed impervious surface
area (including effective soil remediation for the site's disturbed soils that are to be
revegetated).
11. A revised Landscape Plan shall be provided for incorporation in the PD Amendment Agreement,
subject to City staff review and approval, and shall incorporate the following added elements:
• A landscape bed around the base of the pylon sign
■ Added landscaping at the north end of the site to provide screening of the drive-
through lane and buffer views of the site from the public way
■ Landscaping along the south side of the property in the setback area between the
parking and the front of the property line
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were not administrative agenda items.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:34 p.m. Aye: 5 Nay: 0
Date
s
Mayor
XV—N
Deputy Ny Clerk