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12/06/2016 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota DECEMBER 6, 2016 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, December 6, 2016 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Finance Director Pepper, Assistant Finance Director Feldman, Director of Community Development Hutmacher, Parks and Recreation Director Pimental, Public Works Director Matthys, Police Chief McDonald, Fire Chief Scott, City Attorney Bauer, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There was no recognitions and presentation to be heard. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the November 1, and November 15, 2016 regular City Council meeting and the November 9, 2016 Special City Council meeting as presented or modified. B. Personnel Items: 1. It was recommended to compensate the Administrator $5,496 in cash in 2016 in exchange for the Administrator forfeiting 36.77 hours of vacation, in connection with the recent waiver from the State of the salary cap. 2. It was recommended to approve the proposed 2017 non-union Compensation Plans for all employees who are classified as a "regular part time" or "regular full time" employee, or part time recurring or temporary/seasonal, as proposed in the 2017 budget. C. It was recommended to ratify the check register dated November 11 and 18, 2016 as presented. D. It was recommended to approve the ordinary and customary contracts with FFC Properties, LLC., and Gloria C. Arneberg. E. It was recommended to approve an On -Sale 3.2 Percent Malt Liquor (Beer) and Sunday Wine License for R Taco, located at 3345 Central Park Village Drive. F. It was recommended to approve an Exempt Permit for Ducks Unlimited South Metro Flyaway Chapter MN 330 to hold a raffle on January 28, 2017 at Lone Oak Grill, 3010 Eagandale Place. G. It was recommended to approve the Debt Management Policy. H. It was recommended to cancel the December 13, 2016 Special City Council meeting. I. It was recommended to approve a resolution renewing existing alcohol licenses for 2017. City Council Meeting Minutes December 6, 2016 2 page J. It was recommended to approve a resolution directing the City Clerk to issue 2017 alcohol license renewals upon the licensee's submission of renewal documents and fees. K. It was recommended to schedule a public hearing for December 20, 2016 to consider fees and charges for 2017. L. It was recommended to approve the proposed 2017 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage/Water Quality), Cascade Bay, Civic Arena, Community Center and Fiber Infrastructure (AccessEagan). M. It was recommended to approve the 2017 budgets for the following Special Revenue Funds: Housing Fund, DWI Forfeiture Fund, MIF Revolving Loan Fund, Cable TV Franchise Fees Fund, E- TV Fund, and Cedar Grove Parking Garage Fund. N. It was recommended to approve the 2017 Eagan Convention and Visitors Bureau budget. 0. It was recommended to approve the 2017-2021 General Facilities Renewal & Replacement (R&R) Capital Improvement Plan (CIP) and the 2017 budget within that plan. P. It was recommended to approve the 2017-2021 Vehicles and Equipment Capital Improvement Plan (CIP) and the 2017 budget within that plan. Q. It was recommended to receive the Draft Feasibility Report for Project 1229 (Waterview — Street Improvements) and schedule a public hearing to be held on January 3, 2017. R. It was recommended to receive the Draft Feasibility Report for Project 1231 (Lexington Pointe 111"/121"/141" Additions — Street Improvements) and schedule a public hearing to be held on January 3, 2017. S. It was recommended to receive the Draft Feasibility Report for Project 1232 (Gardenwood Ponds 1St — 3rd Additions and North Ridge Drive — Street Improvements) and schedule a public hearing to be held on January 3, 2017. T. It was recommended to receive the Draft Feasibility Report for Project 1233 (South Hills 1" Addition — Street Improvements) and schedule a public hearing to be held on January 3, 2017. U. It was recommended to receive the Draft Feasibility Report for Project 1234 (Gopher Eagan Industrial Park/Kutoff Court — Street Improvements) and schedule a public hearing to be held on January 3, 2017. V. It was recommended to approve the final payment for Contract 16-26 (Golden Meadow Rain Garden Rehabilitation) in the amount of $6,910 to Outdoor Lab Landscape Design, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. W. It was recommended to approve Change Order No. 1 to Contract 16-23 (Country Hollow Lift Station — Sanitary Sewer Improvements) and authorize the Mayor and Deputy City Clerk to execute all related documents. X. It was recommended to approve the 2016-2017 Master Water Stewards Program Agreement with Freshwater Society, authorize the Mayor and Deputy City Clerk to execute all related documents, and designate the Water Resources Manager, or his designee, to oversee and manage the program. Y. It was recommended to award Contract 16-27 (Thomas Lane Ravine Stabilization) to Minnesota Dirt Works, Inc., for $9950 and authorize the Mayor and Deputy City Clerk to execute all related documents. Z. It was recommended to approve a Conditional Use Permit to allow outdoor storage of no more than twenty box trucks upon property located at 935 Aldrin Drive, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, and proof of recording submitted to the City. 2. Outdoor storage of box trucks shall be permitted in the numbers and locations as delineated on the Site Plan received November 1, 2016. City Council Meeting Minutes December 6, 2016 3 page 3. The box trucks shall remain empty while parked overnight. 4. The applicant shall maintain all paved surfaces in good condition. 5. Site improvements, including fencing, gate installation, lighting and landscaping shall be completed by June 1, 2017. AA. It was recommended to approve a Conditional Use Permit to allow on -sale liquor in conjunction with a restaurant located at 3390 Coachman Road, subject to the following conditions: 1. The Conditional Use Permit shall be recorded at the Dakota County Recorder's Office within 60 days of approval. 2. On -sale liquor sales shall comply and be operated in accordance with all relevant state laws and regulations. PUBLIC HEARINGS Proposed 2017 Budget and Property Tax Levy City Administrator Osberg introduced the item noting the Council is being asked to approve the 2017 General Fund budget and property tax levy or set the 2017 general levy and general fund budget approval for consideration at the December 20 City Council meeting. This year, to communicate budget changes and priorities, the Budget Team worked with Communications to use social media for community outreach. Osberg noted the proposed General Fund budget shows an increase of 4.48% and proposed property tax levy shows an increase of 4.2%. Director of Finance Pepper gave a presentation covering the proposed 2017 budget. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. The Council discussed the 2017 budget and property tax levy. Councilmember Tilley moved, Councilmember Bakken seconded a motion to close the public hearing and approve the General Fund budget of $33,600,200 and approve a resolution adopting the final 2017 General Levy of $33,018,126. Aye: 5 Nay: 0 Eagandale Center Industrial Park Easement Vacation/Fleetpark Final Plat City Administrator Osberg introduced the item noting the Council is being asked to consider approving a vacation of public drainage and utility easements within Lots 9-11 and 27-30, Block 2, Eagandale Center Industrial Park and to approve a Final Plat (Fleetpark Addition) for one lot consisting of approximately 8 acres located at 1256 Trapp Road. Public Works Director Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the vacation of public drainage and utility easements within Lots 9-11 and 27-30, Block 2, Eagandale Center Industrial City Council Meeting Minutes December 6, 2016 4 page Park (1256 Trapp Road), and authorize the Mayor and Deputy City Clerk to execute all related documents. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Final Plat (Fleetpark Addition) for one lot consisting of approximately 8 acres located at 1256 Trapp Road. Aye: 5 Nay: 0 There was no old business to be heard. OLD BUSINESS NEW BUSINESS Planned Development Amendment — Coffee with Elias City Administrator Osberg introduced the item noting the property is zoned Planned Development and contains a 1,428 s.f. building and a 3 -lane drive-through covered by a canopy. The Council is being asked to consider approval of a Planned Development Amendment for a coffee, bakery and ice cream fast food restaurant with drive-through service on property located at 1420 Yankee Doodle Road. City Planner Ridley gave a staff report and provided a site map. Lisa McCormick, representing the applicant, gave an overview of the request and was available for questions. The Council discussed the Planned Development Amendment. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Planned Development Amendment for a coffee, bakery and ice cream fast food restaurant with drive-through service on property located at 1420 Yankee Doodle Road, subject to the following conditions: Aye: 5 Nay: 0 1. A Planned Development Amendment Agreement, in a form acceptable to the City Attorney, shall be executed and recorded against the property within 60 days of City Council approval. 2. All signage shall be subject to City Code standards. 3. Site lighting fixtures shall be replaced to comply with current standards to provide downcast and shielded fixtures, where the source of light is not visible from off the property. 4. Prior to release of the Planned Development Amendment Agreement for recording, a photometric plan shall be provided which demonstrates compliance with current site lighting performance standards. 5. The applicant shall provide detailed plans for other signage on the site such as directional signs and the menu board. The sign plans shall be provided for staff review and incorporation into the Planned Development Amendment Agreement. All messaging on the menu board shall be static. 6. On the trash enclosure, the EFIS shall be replaced with brick and the brick should extend up the full height of the structure. City Council Meeting Minutes December 6, 2016 5 page 7. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 8. A physical screen shall be used in combination with the parapet to fully screen all mechanical equipment. 9. All equipment shall be shown on the Building Evaluation plans and means of screening such equipment from off-site views provided at the time of Building Permit. 10. If the new or totally reconstructed impervious surface exceeds 10,000 s.f., then this development shall meet the City's Post Construction Stormwater Management Requirements (City Code 4.34) for stormwater management and surface water quality, including Runnoff Rate Control and 1.1" Volume Control on the site's new and fully -reconstructed impervious surface area (including effective soil remediation for the site's disturbed soils that are to be revegetated). 11. A revised Landscape Plan shall be provided for incorporation in the PD Amendment Agreement, subject to City staff review and approval, and shall incorporate the following added elements: • A landscape bed around the base of the pylon sign ■ Added landscaping at the north end of the site to provide screening of the drive- through lane and buffer views of the site from the public way ■ Landscaping along the south side of the property in the setback area between the parking and the front of the property line LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were not administrative agenda items. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:34 p.m. Aye: 5 Nay: 0 Date s Mayor XV—N Deputy Ny Clerk