12/20/2016 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
DECEMBER 20, 2016
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Hansen and Tilley. Councilmember Fields was absent.
Birchpond Road residents addressed the Council with their concerns about the salt shed that was
recently installed at the Central Maintenance Facility. The Council discussed their concerns. Staff noted
further discussions will occur in the spring regarding landscape screening for that area and the
neighborhood will be included in that discussion. The Council directed the Public Works Committee to
review screening options.
A regular meeting of the Eagan City Council was held on Tuesday, December 20, 2016 at 6:45 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen and Tilley.
Councilmember Fields was absent. Also present were City Administrator Osberg, Assistant City
Administrator Miller, Communications Director Garrison, Finance Director Pepper, Director of
Community Development Hutmacher, Parks and Recreation Director Pimental, Public Works Director
Matthys, Police Lieutenant Tennessen, Fire Chief Scott, City Attorney Dougherty, and Executive Assistant
Stevenson.
AGENDA
Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye:4 Nay:0
RECOGNITIONS AND PRESENTATION
There was no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the Consent
agenda as presented: Aye: 4 Nay: 0
A. It was recommended to approve the minutes of the December 6, 2016 regular City Council
meeting as presented or modified.
B. Personnel Items:
1. It was recommended to accept the resignation of Officer Robert Stephens and authorize the
recruitment and replacement of this position.
2. It was recommended to approve employee rates at the Eagan Community Center Fitness
Center for benefit -eligible, non-union employees.
C. It was recommended to ratify the check register dated November 25, December 2, and
December 9, 2016 as presented.
D. It was recommended to approve the ordinary and customary contracts with Baser PL Umpire
Association, Metro Volleyball Officials Association, Jack Shawn-SIVIOA Officials Association,
Peters Design Company, and an agreement between Money Movers, Inc. and Eagan Community
Center.
City Council Meeting Minutes
December 20, 2016
2 page
E. It was recommended to approve Change Order #3 for Project 16-05 Fire Station One.
F. It was recommended to approve the agreement to print Eagan History Book.
G. It was recommended to adopt a resolution accepting a $4,150 donation from the Eagan Citizen's
Crime Prevention Association that will be used to reimburse the City for travel expenses
incurred by four staff members who traveled to Livermore, California.
H. It was recommended to approve the 2017-2021 Parks and Recreation Capital Improvement Plan
(CIP) and the 2017 budget within that plan.
I. It was recommended to adopt a resolution approving a Premise Permit for the Eagan High
School Football Booster Club to conduct lawful gambling at Bald Man Brewing, Inc., 2020 Silver
Bell Road #28.
J. It was recommended to approve a change in the management of the Off -Sale Liquor License
held by Minnesota Fine Wines & Spirits, LLC doing business as Total Wine.
K. It was recommended to declare bicycles, unclaimed property and miscellaneous City property to
be surplus.
L. It was recommended to receive the Draft Feasibility Report for Project 1227 (Cedar Industrial
Park — Street Improvements) and schedule a public hearing to be held on January 17, 2017.
M. It was recommended to receive the Draft Feasibility Report for Project 1228 (Woodgate 2"d
Addition — Street Improvements) and schedule a public hearing to be held on January 17, 2017.
N. It was recommended to receive the Draft Feasibility Report for Project 1230 (Pinetree Forest —
Street Improvements) and schedule a public hearing to be held on January 17, 2017.
0. It was recommended to receive the Draft Feasibility Report for Project 1235 (Halley's 1St
Addition (Biscayne Avenue) — Street Improvements) and schedule a public hearing to be held on
January 17, 2017.
P. It was recommended to approve the final payment for Contract 16-03 (Citywide Trail and
Parking Lot Improvements) in the amount of $41,813.13 to Bituminous Roadways, Inc., and
accept the improvements for perpetual City maintenance subject to warranty provisions.
Q. It was recommended to approve Change Order #4 to Contract 16-04 (Central Maintenance
Facility Renovations) and authorize the Mayor and Deputy City Clerk to execute all related
documents.
R. It was recommended to approve the final payment for Contract 16-13 (Inflow & Infiltration
Manhole Seals — Sanitary Sewer Improvements) in the amount of $15,300.00 to Ess Brothers &
Sons, Inc., and accept the improvements for perpetual City maintenance subject to warranty
provisions.
S. It was recommended to acknowledge the completion of Project 13-1 (Bennerotte Addition —
Street and Utility Improvements) and authorize perpetual City maintenance subject to warranty
provisions.
T. It was recommended to approve the Seventh Amendment to Lease Agreement with Verizon
Wireless, for improvements on a designated water reservoir site, and authorize the Mayor and
Deputy City Clerk to execute all related documents.
U. It was recommended to approve a resolution establishing winter season parking regulations as
proposed by the City Engineer for Wilderness Park Court and authorize the installation of
regulatory street signs.
V. It was recommended to approve the recommendations of the Public Works Committee
regarding various appeals to Inflow & Infiltration (I&I) Program or Water Meter
Replacement/Repair (R/R) Program surcharges.
W. It was recommended to approve a Stormwater Management System Maintenance Agreement
with Kwil< Trip, Inc. owners of the Kwik Trip Convenience Store 179 site, at 4600 Slater Road, and
authorize the Mayor and Deputy City Clerk to execute all related documents.
City Council Meeting Minutes
December 20, 2016
3 page
X. It was recommended to approve a Final Plat to create one single-family lot upon approximately
5 acres at 1025 Wescott Road.
Y. It was recommended to approve a one-year extension of the Conditional Use Permit and
Variance approvals for property legally described as Lot 1, Block 1, Spectrum Business Park.
Z. It was recommended to approve a transfer of $1,535,323 from the Community Investment Fund
to the Fire Station 4 Remodel Fund, a transfer of $673,008 from the Community Investment
Fund to the Aquatic Facility (Cascade Bay) Fund, and a transfer of $259,674 from the Community
Fund to the Old Town Hall Restoration Fund.
AA. It was recommended to approve a resolution and accept the amendment to the 2017 grant on
behalf of the Dakota County Drug Task Force.
BB. It was recommended to approve an indemnification agreement between the City of Eagan and
Healtheast Care System.
CC. It was recommended to adopt a resolution granting Comcast of Minnesota, Inc. (Comcast) a
franchise term extension to June 20, 2017.
DD. It was recommended to approve a resolution accepting a $2,000 donation from Wal-Mart,
which will be used by the Eagan Police Department to purchase holiday gifts for the Police
Department's "Shot with a Cop" program.
PUBLIC HEARINGS
2017 Fee Schedule
City Administrator Osberg introduced the item noting the Council is being asked to approve the
2017 Fee Schedule establishing the fees for various City services, supplies and materials.
Finance Director Pepper shared a few of the highlights of the proposed changes for 2017. Pepper
pointed out a correction in the monthly utility bill for all utilities for a typical household that uses
20,000 gallons of water in the winter will increase $1.48/month, a 3.4% overall increase.
The Council discussed the proposed 2017 Fee Schedule.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing
and adopt a resolution approving the 2017 Fee Schedule establishing fees for various City services,
supplies and materials. Aye: 4 Nay: 0
West Publishing Company 5t" Addition — Easement Vacation
And Raarup Addition Final Plat
City Administrator Osberg introduced the item noting the Council is being asked to approve the vacation
of public drainage and utility easements within Lots 1 and 2, Block 1, West Publishing Company 5th
Addition and to approve a Final Plat (Raarup Addition) consisting of two single-family lots upon
approximately 4.2 acres located at 3630 Elrene Road.
Public Works Director Matthys gave a staff report and provided a site map.
City Council Meeting Minutes
December 20, 2016
4 page
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the vacation of
public drainage and utility easements within Lots 1 and 2, Block 1, West Publishing Company 5th
Addition, and authorize the Mayor and Deputy City Clerk to execute all related documents. Aye: 4 Nay: 0
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve a Final Plat
(Raarup Addition) consisting of two single-family lots upon approximately 4.2 acres located at 3630
Elrene Road. Aye: 4 Nay:,O
OLD BUSINESS
Ordinance Amendment to Chapter 5, Sections 5.01, 5.52, and adding 5.66
Regarding self -serve malt liquor dispensers and regulations
City Administrator Osberg introduced the item noting at the October 18th Council meeting, Council
directed staff to initiate an ordinance amendment to allow `self -pour stations' in on -sale licensed
premises and to amend the type of restaurants eligible for an intoxicating liquor license. The Council
previously received a request from a resident who plans to open a new brewpub in Eagan, which is
proposed to include a self -pour wall. Osberg noted a self -pour wall, referred in Code as a Self -Serve
Draught Malt Liquor Dispenser, means a system of automation or electronics that enables a patron of an
establishment to draw, pour or serve malt liquor beverage from a draught tap system.
Assistant City Administrator Miller gave a staff report.
The Council discussed the ordinance amendment.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve an ordinance
amendment to Chapter 5, Sections 5.01, 5.08, 5.52, and adding 5.66 regarding self -serve malt liquor
dispensers and regulations. Aye: 4 Nay: 0
NEW BUSINESS
There was no new business to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
City Council Meeting Minutes
December 20, 2016
5 page
ADMINISTRATIVE AGENDA
CITY COUNCIL
Councilmember Tilley noted the Eagan Forward Study Team "Becoming a Welcoming Community",
recently sewed colorful cloth bags and filled them with community information that are now available at
City Hall for new residents.
Mayor Maguire noted Councilmembers were at the official lighting of the Sperry Tower tonight and that
it is a creative solution to replace a water tower for telecommunications purposes.
CITY ADMINISTRATOR
City Administrator Osberg acknowledged Police Lieutenant Nate Tennessen in the audience and his
recent promotion to Lieutenant.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:17 p.m. Aye: 4 Nay: 0
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Date
A
Mayor Q
Deputy City Clerk