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01/17/2017 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING JANUARY 17, 2017 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE Contracts E. AUTHORIZE the acquisition of a fire engine from Custom Fire F. ADOPT a Resolution to amend the DWI Forfeiture Fund budget to purchase radars for Police Department squad vehicles G. APPROVE Resolution authorizing $2,350,000 in General Obligation State -Aid Street Refunding Bonds, Series 2017A, related to refinancing of outstanding General Obligation State -Aid Street Bonds, Series 2008A, and setting date of sale for February 21, 2017 H. AUTHORIZE Preparation of Ordinance Amendment - Water Cross Connections I. AUTHORIZE Request for Proposals for Consulting Services — Water Cross Connections J. APPROVE Sperry Communications Tower Lighting Policy K. APPROVE Plans & Specifications Contract 17-04 Fitz Lake Improvement Project (Ponds LP - 26.3 / LP -26.5 Improvements), and Authorize Advertisement for a Bid Opening on March 2, 2017 L. APPROVE Change Order No. 1 for Contract 16-14, Central Maintenance Facility Improvements - Salt Storage Building M. RECEIVE Draft Feasibility Report, Project 1245 —Quarry Road, and Schedule Public Hearing for February 21, 2017 N. APPROVE Plans & Specifications Contract 16-22, Vikings Parkway Street & Utility Improvements, and Authorize Advertisement for Bid Opening on March 2, 2017 0. ACKNOWLEDGE Completion and Authorize City Maintenance of Project 14-A (Great Oaks 2nd Addition) P. APPROVE Extension of the Preliminary Subdivision approval — Cedar Grove Parkway 5th Addition Q. APPROVE Purchase Agreement with Art Works Eagan for the acquisition of the Fire Administration Building V. PUBLIC HEARINGS A. APPROVE Project 1227, Cedar Industrial Park - Street Improvements B. APPROVE Project 1228, Woodgate 2nd—Street Improvements C. APPROVE Project 1230, Pinetree Forest —Street Improvements D. APPROVE Project 1235, Halley's (Biscayne Avenue) —Street Improvements VI. 2017 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS VII. OLD BUSINESS VIII. NEW BUSINESS IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes D. EDA ORGANIZATIONAL BUSINESS E. OLD BUSINESS F. NEW BUSINESS 1. CONSIDER conceptual development plan for Outlot B, Paragon Addition and direct preparation of a Purchase Agreement 2. SCHEDULE Public Hearing for February 7, 2017 on the sale of Outlot B, Paragon Addition G. OTHER BUSINESS H. ADJOURN XI. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XII. VISITORS TO BE HEARD (for those persons not on the agenda) XIII. CLOSED SESSION XIV. ADJOURNMENT AlkL "T'v City of Eap II TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: JANUARY 12, 2017 SUBJECT: AGENDA INFORMATION FOR JANUARY 17, 2017 CITY COUNCIL MEETING ADOPTAGENDA After approval is given to the January 17, 2017 City Council agenda, the following items are in order for consideration. Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of the January 3, 2017 regular City Council meeting as presented or modified. Attachments: (1) CA -1 January 3, 2017 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota January 3, 2017 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, January 3, 2017 at 6:00 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Finance Director Pepper, Director of Community Development Hutmacher, Parks and Recreation Director Pimental, Parks & Recreation Supervisor Mozingo, City Clerk Scipioni, Public Works Director Matthys, Assistant City Engineer Nelson, Police Chief McDonald, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION City Clerk Scipioni administered the Oath of Office to Councilmember Fields and Councilmember Tilley who were re-elected to four-year terms. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the December 20, 2016 regular City Council meeting as presented or modified. B. Personnel Items: 1. It was recommended to authorize the hiring of a Utilities Field Supervisor, to be named. 2. It was recommended to authorize the hiring of William Hastings, Part Time Overnight Custodian at the Eagan Community Center. 3. It was recommended to authorize the hiring of Nova Larson, Part Time Overnight Custodian at the Eagan Community Center. C. It was recommended to ratify the check register dated December 16, and December 23, 2016 as presented. D. It was recommended to approve the ordinary and customary contracts with Smarte Carte, Inc., G&K Services, Minnesota Valley Photography Club, and Dakota County for Sentence to Service Program. E. Item pulled for separate action. F. It was recommended to adopt a resolution accepting a $1,000 cash donation from Patricia Judge in honor of her late husband Gregg and direct the funds to revenue account number 1102.2862 for accounting purposes. City Council Meeting Minutes January 3, 2017 2 page G. It was recommended to approve the final payment for Contract 16-08 (Wells No. 12 & 14 Rehabilitation —Water System Improvements) in the amount of $25,595.00 to Keys Well Drilling Co., and accept theimprovements for perpetual City maintenance subject to warranty provisions. H. Item was removed. I. It was recommended to approve an amendment to the Fee Schedule Appendix for the current Consulting Engineering Contracts for services to be provided in 2017. J. It was recommended to approve the prohibition of parking on West Service Road, both the east and west sides, from Eagan Industrial Road to approximately 475 Feet north and authorize the Mayor and Deputy City Clerk to execute all related documents. K. It was recommended to approve a resolution accepting $28 donation from Keith Maiz and an anonymous donor. L. It was recommended to approve an On -Sale Beer and Wine License for ZZQ Inc. doing business as ZZQ Smokehouse, located at 3390 Coachman Road #204. M. It was recommended to approve an On -Sale Liquor License for Denebola Corp. doing business as Bayleaf Restaurant Indian Cuisine, located at 1260 Town Centre Drive. N. It was recommended to approve an On -Sale Liquor License for Valley Lounge, Inc. doing business as Valley Lounge, located at 3385 Sibley Memorial Highway. 0. It was recommended to approve a preliminary subdivision to create two singe -family lots upon approximately 1.8 acres located at 4540 Blackhawk Road, subject to the following conditions: 1. The developer shall comply with these standards, conditions of plat approval as revised by Council on July 1, 2014: Al, B1, B4, C1, C2, E1, F1, G1, 11. 2. The property shall be platted. 3. The development shall receive Final Subdivision approval prior to Building Permit issuance. 4. Development of Lot 1 shall provide setbacks and other bulk standards consistent with the City Code, including the averaging of existing front yard setbacks on the block in determining the required front yard setback applicable to Lot 1. 5. An Individual Tree Preservation Plan shall be submitted at the time of Building Permit application for Lot 1. 6. All erosion/sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 7. A cash dedication in lieu of on-site water quality ponding shall be required for this development, consistent with City policies and City Code 4.34. The dedication shall be paid at the time of Final Subdivision at the rates then in effect. 8. A permanent wetland buffer at least 20 -foot wide shall be dedicated as a conservation easement around the wetland located on this property. The development Owner shall execute a Conservation Easement Agreement, in a form acceptable to the City Attorney, over the conservation easement areas. 9. Any damage to the street, trail, curb and gutter, and boulevard should be restored in a manner acceptable to the City Engineer. 10. The driveway to the new house shall include a hammer turnaround so vehicles do not need to back onto Blackhawk Road. City Council Meeting Minutes January 3, 2017 3 page 11. Cash park and trail dedication will be required for Lot 1, payable at the time of Final Subdivision. Mayor Maguire pulled Consent Item E. Adopt a resolution accepting a donation from John Nasseff and Helene Houle in recognition of former City Administrator Tom Hedges, for separate action. City Administrator Osberg gave a summary of the donation noting John Nasseff and Helene Houle wish to recognize Thomas L. Hedges for his years of service to the City of Eagan and honor their relationship with Mr. Hedges. On December 5, 2016, John Nasseff and Helene Houle presented a check to the City of Eagan in the amount of $100,000 to allow for the construction of a Plaza at Old Town Hall and various display systems in Old Town Hall. The Council thanked Mr. Nasseff and Ms. Houle for their generous donation. Mayor Maguire moved, Councilmember Fields seconded a motion to adopt a resolution accepting a donation from John Nasseff and Helene Houle in recognition of former City Administrator Thomas L. Hedges. Aye:5 Nay:0 PUBLIC HEARINGS Street Improvements for Project 1229, Waterview Addition, Project 1231 Lexington Pointe 11th, 12th and 14th Additions, Project 1232, Gardenwood Ponds 1St — 3rd & North Ridge Drive, Project 1233, South Hills 1St, and Project 1234, Gopher Eagan Industrial Park (Kutoff Court) Assistant City Engineer Nelson introduced the item giving an overview of the proposed street improvements for Projects 1229, 1231, 1232, 1233, and 1234. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing and approve Project 1229, Waterview Addition, Project 1231 Lexington Pointe 11tH 12th and 14th Additions, Project 1232, Gardenwood Ponds 1St — 3rd & North Ridge Drive, Project 1233, South Hills 1St and Project 1234, Gopher Eagan Industrial Park (Kutoff Court), Street Improvements. Aye: 5 Nay: 0 There was no old business to be heard. OLD BUSINESS NEW BUSINESS Comprehensive Guide Plan Amendment (Eagan Yankee Doodle Self Storage) —Jeff Johnson City Administrator Osberg introduced the item noting the property is currently zoned BP (Business Park), and is unplatted and undeveloped. The Council is asked to authorize submittal of a Comprehensive Guide Plan Amendment to the Metropolitan Council to change the land use designation from BP City Council Meeting Minutes January 3, 2017 4 page (Business Park) to IND (Limited Industrial) upon approximately 2.2 acres located east of Dodd Road and south of Yankee Doodle Road. City Planner Ridley gave a staff report and provided a site map. Jeff Johnson, applicant, provided background on his request and why his proposed use would provide an excellent transition between the uses in the area. Mayor Maguire opened the public comment. David Jansen, 7985 Argenta Trail, Inver Grove Heights, stated his concern regarding a precedent being set with the Guide Plan Amendment from Business Park to Limited Industrial and potentially bringing in retail business in the area. There being no further comment, he turned the discussion back to the Council. The Council discussed the amendment. Councilmember Tilley moved, Councilmember Hansen seconded a motion to direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from BP (Business Park) to IND (Limited Industrial) upon approximately 2.2 acres located east of Dodd Road and south of Yankee Doodle Road. Aye: 5 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:27 p.m. Aye: 5 Nay: 0 Date Mayor Deputy City Clerk Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items ITEM 1. Action To Be Considered: Authorize the hiring of a Police Officer, Tyler Gooding. Facts: ➢ This position was approved for replacement on August 16, 2016. ITEM 2. Action To Be Considered: Authorize the hiring of a Police Officer, Matthew Houle. Facts: This position was approved for replacement on October 4, 2016. ITEM 3. Action To Be Considered: Accept the resignation of Jeanette Johnson, Engineering Aide, and authorize its recruitment and replacement. Facts: ➢ Ms. Johnson has been with the City for 15 years. Her last day will be March 3, 2017. I4TO Action To Be Considered: Authorize the hiring the following Seasonal employees: Park Laborer Wayne St. Martin Rec. Program Asst. Kaye Koyak — Wahl Rec. Program Asst. Lydia Mathew Art House Instructor Stacy Mellenbruch Art House Instructor Derek Davis Art House Instructor Michael Grenier Personal Trainer Jennifer Fleming Rink Attendant Christopher Russell Rink Attendant Noah Simpson Rink Attendant Joseph Dalen Rink Attendant Aiden Andrusko Rink Attendant Peter Galatowitsch Rink Attendant Issac Peifer Rink Attendant Sean Coyne Rink Attendant Kyle Hoffman Rink Attendant Kevin Feil Rink Attendant Zion Uhlmansiek Rink Attendant Charles Powell Rink Attendant Collin Williams Rink Attendant Riley White Rink Attendant Matthew Baisch Rink Attendant Eric Paget Rink Attendant Kiryl Udovik Rink Attendant Nicholas Woitaszewski Rink Attendant Jacob Tauer Rink Attendant Riley Schissel Rink Attendant Joseph Mills Rink Attendant Barrett Woods Rink Attendant Victoria Ellingson Rink Attendant Noah Desrocher Rink Attendant Samuel Defries Rink Attendant Austin Holm Rink Attendant Jack Vergin Rink Attendant Justin Wollin Rink Attendant Connor Kalb Rink Attendant Phililip Johnson Rink Attendant Samuel Kenefick Rink Attendant Emma Richard Rink Attendant Clara Richard Rink Attendant Jordan Wollin Winter Rec Leader Maxwell Remker Winter Official Jason Fjelstad Winter Official Scott O'Neil Winter Official Keith Wallace ITEM 5. Action To Be Considered: Accept the resignation of the following Seasonal employees: Temp Human Resources Rep. Volunteer Fire Park Laborer Landscape Crew Utilities GIS Recreation Program Assistant Finance Intern Landscape Crew ECC Custodian Temp Elections Assistant Park Laborer Park Laborer Park Laborer Park Laborer Forestry Tech INFORMATIVE BROWN, DAWN BUCKENTIN, CRAIG A CASPAR, TRENTON J GLEASON, RYAN D GRAAFSTRA, KORY M HAUS, KATIE J JAMA, MOHAMED H OLMSTEAD, DOUGLAS T REGENOLD, RICKY J SALAGE, KYLE T SCHOENECKER, JUSTIN T SCHUETZ, NICHOLAS J STINE, JACOB A STIVIARTIN, BENJAMIN A THIELEN, JAMES R ➢ Jacob Peterson was hired as a Police Officer o This was approved 11/15/16 ➢ Brent Massmann has been hired as the Utilities Operations Supervisor o This was approved 11/15/16 Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check register dated January 6, 2017 as presented. There was no check register dated December 30, 2016 due to vacation. Attachments: (1) CC -1 Check register dated January 6, 2017 Agenda Information Memo January 17, 2017, Eagan City Council Meeting CONSENT AGENDA D. Approve Contracts Action To Be Considered: To approve the ordinary and customary contracts listed below. Facts: ➢ The contracts listed below are in order for Council approval. Following approval, the contracts will be electronically executed by the Mayor and Deputy City Clerk. Contracts to be approved: ➢ Agreement with Lifeworks Services, Inc. for park building maintenance ➢ Show agreement with The Big Epic Show for a musical performance ➢ Agreement with Unite Business Mail for mail posting and processing services Attachments: (0) The contracts are available from the City Clerk's Office. Agenda Informational Memo January 17, 2017, Eagan City Council Meeting AUTHORIZE the acquisition of a fire engine from CustomFire Action To Be Considered: To authorize the acquisition of a fire engine from CustomFire. Facts: ➢ As part of our consolidation efforts going from five Eagan Fire Stations to three we are "trading" three existing fire engines for one new replacement fire engine. ➢ CustomFire's proposal is using the Houston Galveston Area Council (HGAC) purchasing consortium pricing. ➢ The proposal includes a $200,000 credit that CustomFire is giving the City of Eagan for "turning back" a mini pumper truck that we had purchased from them and was later identified to be overweight. ➢ Custom is also taking in on trade a 1993 fire engine and a 2005 fire engine/tanker truck. ➢ The cost of the new fire engine is $590,718.12 before trade in credits. Below is a summary of final cost of new fire engine and trade in credits; o Cost for the new 2017 Fire Engine: $590,718.12 o CustomFire credit for mini pumper: ($200,000) o Trade in value of 2005 fire engine/tanker: ($225,000) o Trade in value of 1993 Fire Engine: ($25,000) o Total out of pocket cost of new fire engine: $140,718.12 ➢ There was an approved expenditure to purchase this truck from the 2017 Fire Apparatus fund in the amount of $170,000 after trade in values. ➢ Fire Chief Scott has reviewed this proposal with the City Attorney's. Attachments: (1) CE -1 CustomFire Proposal To: City of Eagan January 5, 2017 Eagan )Fire Department Eagan, Minnesota Dear Sirs: We hereby propose and agree to furnish, after your acceptance of this proposal and the signing of a contract, the following new Apparatus and Equipment: "One (1) IIGAC-Buy CC04'Custom Pumper, on a four door Sutphen Monarch custom chassis, with a stainless steel equipment body, 1500 GPM Waterous pump system with a FoamPro 2001, 750 -gallon water/30-gallon foam booster tank, and all other equipment in accordance with the attached specifications." All of which are to be done in accordance with the Proposal specifications provided, and will be made part of the necessary contracts. PROP®SAI. PRICE The above offered is made for the sum of: USD $590,718.12 (Five hundred Ninety Thousand Seven Hundred Eighteen Dollars and 12/100 Cents), FOB Eagan, Minnesota. NOTE: This price is per HGAC contract pricing and is inclusive of the $2,000 HGAC purchase fees. SALES 'PERMS A Progress Payment in the amount of $247,385 is due upon shipment of the Sutphen Monarch Chassis to our Factory. Full and final payment is due on day of delivery. Refer to Page 2 handling of this Progress Payment. You may pre pay any amount of contract funds in advance of due date and earls .42% simple interest per each full calendar month until funds become due. Such earnings will be deducted from the final invoice. PROPOSAL VALIDITY DELIVERY SCHEDULE 30 Calendar Days 320 Calendar Days Respectfully Submitted, CUSTOM FIRE APPARATUS, INC. James M. Kirvida President of the Corporation fo;r Lrf..; To: City of Eagan January 5, 2017 Eagan )Fire Department Eagan, Minnesota Dear Sirs: We hereby propose and agree to furnish, after your acceptance of this proposal and the signing of a contract, the following new Apparatus and Equipment: "One (1) IIGAC-Buy CC04'Custom Pumper, on a four door Sutphen Monarch custom chassis, with a stainless steel equipment body, 1500 GPM Waterous pump system with a FoamPro 2001, 750 -gallon water/30-gallon foam booster tank, and all other equipment in accordance with the attached specifications." All of which are to be done in accordance with the Proposal specifications provided, and will be made part of the necessary contracts. PROP®SAI. PRICE The above offered is made for the sum of: USD $590,718.12 (Five hundred Ninety Thousand Seven Hundred Eighteen Dollars and 12/100 Cents), FOB Eagan, Minnesota. NOTE: This price is per HGAC contract pricing and is inclusive of the $2,000 HGAC purchase fees. SALES 'PERMS A Progress Payment in the amount of $247,385 is due upon shipment of the Sutphen Monarch Chassis to our Factory. Full and final payment is due on day of delivery. Refer to Page 2 handling of this Progress Payment. You may pre pay any amount of contract funds in advance of due date and earls .42% simple interest per each full calendar month until funds become due. Such earnings will be deducted from the final invoice. PROPOSAL VALIDITY DELIVERY SCHEDULE 30 Calendar Days 320 Calendar Days Respectfully Submitted, CUSTOM FIRE APPARATUS, INC. James M. Kirvida President of the Corporation '.:..�r"'"'� �; �� B u i _I t F �o: r' 'L ► t e Eagan will be utilizing funding from the CustomFlRE assisted sale of three existing fire department trucks in order to pay for the acquisition of this new 2017 custom pumper. As these sales are closed, funds will be paid directly to CustomFIRE by the purchaser and if the new pumper has not yet been delivered, such funds will be treated as a prepayment until the new pumper is delivered as follows: 1. $200,000 for the quick attack Ford. We are currently marketing this unit but will not pay interest until this unit is sold and funds are received or the new truck is delivered. 2. $225,000 for the 2005 Pierce pumper tanker purchased by Brindlee Mountain Fire Apparatus. This truck will be delivered to Brindlee in February of 2017 and CustomFIRE is to receive the funds at that point in time. These funds will earn above stated Pre -payment interest until the chassis arrives and a Chassis Progress Payment becomes due. The remaining $22,385 of the Chassis Progress Payment will be due unless item 1 above has occurred. 3. $25,000 for the 1993 General Kenworth T600 pumper is expected as sold to a construction company. This truck will not be delivered until the new truck is complete. You may pre pay any amount of contractfunds in advance of due date and earn .42% simple interest per each full calendar month until funds become due. Such interest earnings will be deducted front the final invoice. Agenda Information Memo January 17, 2017, Eagan City Council Meeting 13L9P&INI9TC14-0171 F. Adopt A Resolution To Amend The DWI Forfeiture Fund Budget To Purchase Radars For Police Department Squad Vehicles Action To Be Considered: Adopt a resolution to amend the DWI Forfeiture Fund for an expense increase of $44,500 to purchase radars for Police Department squad cars. Facts: ➢ The Minnesota State Legislature has provided municipalities an opportunity to purchase equipment to use in DUI -related enforcement, training and education, Minnesota Statue 169A63, Subd. 10b(2). ➢ The radars will be acquired using a vendor through the Minnesota State Bid contract. ➢ The funds are available and can be used to purchase equipment .used in DUI enforcement. ➢ The radars will be used for speed enforcement that often times leads to DUI arrests. U Attachments: (1) CF -1 Resolution to Amend the DWI Forfeiture Fund Budget CITY OF EAGAN RESOLUTION TO AMEND THE DWI FORFEITURE FUND BUDGET WHEREAS, the City Council of the City of Eagan encourages staff to examine financial opportunities to help defray equipment costs; and WHEREAS, the Minnesota State Legislature has provided municipalities an opportunity to purchase equipment to use in DUI -related enforcement, training and education. The funds will be used to reimburse the City for expenses related to the purchase of radars in patrol vehicles. WHEREAS, the money used to purchase the radars is currently located in the DWI Forfeiture Fund that is monitored by the Finance Department. BE IT FURTHER RESOLVED, that a budget amendment to account 9115.6680 shall be made to approve the expenditure of $44,500; NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the DUI Forfeiture money is hereby accepted for use by the City; ADOPTED this 17th day of January, 2017. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA G. Approve resolution authorizing $2,350,000 General Obligation State -Aid Street Refunding Bonds, Series 2017A, related to refinancing of outstanding General Obligation State -Aid Street Bonds, Series 2008A, and setting date of sale for February 21, 2017 Action to be considered: To approve a resolution authorizing the issuance and sale on February 21, 2017 of $2,350,000 General Obligation State -Aid Street Refunding Bonds, Series 2017A, related to refinancing of outstanding General Obligation State -Aid Street Bonds, Series 2008A. Facts: ➢ In 2008, the City constructed the $4 million Northwood Parkway overpass over 1-35E and financed the project with State -Aid Street Bonds. Funding of the annual principal and interest payments is from the State's Municipal State Aid (MSA) construction and maintenance allotments. ➢ Based on current rates, refinancing the 2008 bonds will provide a present -value savings to the City of approximately $153,000. ➢ The bonds are not callable until April 2018, but can be refinanced in advance of that date by way of a crossover refunding, whereby bond proceeds are set aside in escrow until 2018. The annual MSA allotment will be used to pay the old bonds until they can be called. At that point, the MSA allotment "crosses over" to pay the new bonds. ➢ A tax levy is not required for the bonds; as noted, the bonds are paid from the City's MSA allotment. ➢ Staff will work with Springsted to coordinate a review of the City's bond ratings with Moody's and Standard & Poor's ratings agencies. ➢ The sale is scheduled to take place through competitive bids on February 21; bid results will be presented to the Council at its regular meeting that evening. Attachments: CG -1 Resolution CG -2 Springsted sale recommendations Extract of Minutes of Meeting of the City Council of the City of Eagan Dakota County, Minnesota Pursuant to due call and notice thereof, a meeting of the City Council of the City of Eagan, Minnesota, was duly held in the Eagan Municipal Center, in said City on Tuesday, January 17, 2017, at 6:30 o'clock P.M. The following members were present: and the following were absent: RESOLUTION NO._ CITY OF EAGAN RESOLUTION TO ISSUE AND SELL APPROXIMATELY $2,350,000 GENERAL OBLIGATION STATE -AID STREET REFUNDING BONDS, SERIES 2017A WHEREAS The City Council deems it necessary and expedient to issue and sell approximately $2,350,000 in principal amount of bonds designated General Obligation State -Aid Street Refunding Bonds, Series 2017A, (i) to refund the City's outstanding General Obligation State - Aid Street Refunding Bonds, Series 2008A which mature after April 1, 2018, and (ii) to provide additional interest in the form of obligations as authorized by Section 475.56, Minnesota Statutes. WHEREAS Sealed proposals for the Bonds will be received on Tuesday, February 21, 2017, at the offices of Springsted Incorporated. The City Council will meet at the Eagan Municipal Center at 6:30 o'clock P.M. on the same day for the purpose of considering the proposals and awarding the sale of the Bonds. The terms of the Bonds and the sale thereof shall be substantially as set forth in the Terms of Proposal on file with the City Clerk, which are hereby approved. NOW, THEREFORE, BE IT RESOLVED The City has retained Springsted, Incorporated, an independent financial advisor, in connection with the sale as authorized by Minnesota Statutes, Section 475.60, Subd. 2(9), as amended. Motion by: Second by: Those in Favor: Those Against: Date: January 17, 2017 IM Attest: 4833-8955-2960.1 CITY OF EAGAN CITY COUNCIL Its Mayor Its Clerk Certification I, Cheryl L. Stevenson, Deputy City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 17t1i day of January, 2017. Cheryl L. Stevenson, Deputy City Clerk 4833-8955-2960.1 STATE OF MINNESOTA ) COUNTY OF DAKOTA ) ss. CITY OF EAGAN ) I, the undersigned, being the duly qualified and acting Clerk of the City of Eagan, Dakota County, Minnesota, hereby certify that the above and foregoing Resolution No. is a true and correct copy of the Resolution as adopted by the City Council of the City of Eagan on the 17"' day of January 2017. City Clerk 4833-8955-2960.1 City of Eagan, Minnesota Recommendations for Issuance of Bonds $2,350, 000 General Obligation State -Aid Street Refunding Bonds, Series 2017A The Council has under consideration the issuance of bonds to refund the callable maturities of the City's General Obligation State -Aid Street Bonds, Series 2008A (the "Prior Bonds"). This document provides information relative to the proposed issuance. KEY EVENTS: The following summary schedule includes the timing of some of the key events that will occur relative to the bond issuance. January 17, 2017 Council sets sale date and terms Week of February 6, 2017 Rating conferences are conducted February 21, 201710:00 a.m. Competitive proposals are received February 21, 2017, 6:30 p.m. Council considers award of the Bonds March 16, 2017 Proceeds are received RATING: Applications will be made to Moody's Investors Service ("Moody's") and S&P Global Ratings ("S&P") for ratings on the Bonds. The City's general obligation debt is currently rated "Aaa" by Moody's and "AAA" by S&P. THE MARKET: Performance of the tax-exempt market is often measured by the Bond Buyer's Index ("BBI") which measures the yield of high grade municipal bonds in the 20th year for general obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the BBI 25 Bond Index). The following chart illustrates these two indices over the past five years. BBI 25 -bond (Revenue) and 20 -bond (G.O.) Rates for 5 Years Ending 1/5/2017 6.0% 5.0% N 4.0% 3.0% 2.0% O O^� O^� O^� O^O ON) O^� O^� ON� O^� ON� ON� Ory O^� O^h O^O ON6 ON ON O^O NA o\y�ti o\��ti ^\��ti ____BBI 25 Bond ®BBI 20 Bond Dates Prepared by Springsted Incorporated N Oc— M O N N 1/5/2017 25 bond: 3.90% 20 bond: 3.78% � \ IF "1 a rl I 7 1 / 1 I 2.0% O O^� O^� O^� O^O ON) O^� O^� ON� O^� ON� ON� Ory O^� O^h O^O ON6 ON ON O^O NA o\y�ti o\��ti ^\��ti ____BBI 25 Bond ®BBI 20 Bond Dates Prepared by Springsted Incorporated N Oc— M O N N POST ISSUANCE The issuance of the Bonds will result in post -issuance compliance responsibilities, The COMPLIANCE: responsibilities are in two primary areas: i) compliance with federal arbitrage requirements and ii) compliance with secondary disclosure requirements. Federal arbitrage requirements include a wide range of implications that have been taken into account as your issue has been structured. Post -issuance compliance responsibilities for your tax-exempt issue include both rebate and yield restriction provisions of the IRS Code. In general terms the arbitrage requirements control the earnings on unexpended bond proceeds, including investment earnings, moneys held for debt service payments (which are considered to be proceeds under the IRS regulations), and/or reserves. Under certain circumstances any "excess earnings" will need to be paid to the IRS to maintain the tax-exempt status of the Bonds. Any interest earnings on gross bond proceeds or debt service funds should not be spent until it has been determined based on actual facts that they are not "excess earnings" as defined by the IRS Code. The arbitrage rules provide for spend -down exceptions for proceeds that are spent within either a 6 -month, 18 -month or 24 -month period in accordance with certain spending criteria. Proceeds that qualify for an exception will be exempt from rebate. These exceptions are based on actual expenditures and not based on reasonable expectations; and expenditures, including any investment proceeds, will have to meet the spending criteria to qualify for the exclusion. The Bonds are an advance refunding and therefore only eligible for the six-month spending exception. Since the proceeds of the Bonds will be placed in an escrow account until the April 1, 2018, the call date of the Prior Bonds, the Bonds will not qualify for a spending exception. However, investment earnings in the escrow account cannot exceed the yield on the Bonds and therefore no arbitrage will be earned on the original proceeds. Secondary disclosure requirements result from an SEC requirement that underwriters provide ongoing disclosure information to investors. To meet this requirement, any prospective underwriter will require the City to commit to providing the information needed to comply under a continuing disclosure agreement. Springsted and the City have entered into an Agreement for Municipal Advisor Services, under which Springsted will also provide arbitrage and continuing disclosure compliance services to the City, SUPPLEMENTAL Supplementary information will be available to staff including detailed terms and conditions INFORMATION AND of sale, comprehensive structuring schedules and information to assist in meeting post - BOND RECORD: issuance compliance responsibilities, Upon completion of the financing, a bond record will be provided that contains pertinent documents and final debt service calculations for the transaction, PURPOSE: Proceeds of the Bonds will be used to refund the April 1 2019 through 2029 maturities of the City's General Obligation State -Aid Street Bonds, Series 2008A, dated August 1, 2008 (the "Prior Bonds"). The maturities to be refunding are currently outstanding in the aggregate principal amount of $2,245,000, The April 1, 2017 and 2018 maturities are not callable and are not included in this refunding transaction. The Prior Bonds were originally issued to finance improvements to the Northwood Parkway overpass located within the City, Page 2 AUTHORITY: Statutory Authority: The Bonds are being issued pursuant to Minnesota Statutes 475 and Section 162.18. For advance refunding transactions, a statutory test exists in Minnesota that establishes a minimum present value interest cost savings of 3% of the present value of refunded debt service. Based on current interest rates, the current estimate of the refunding savings is 6,128%. Statutory Requirements: Pursuant to Section 162.18, the City can issue municipal state - aid street bonds (MSA) if the combined average calendar year debt service for the proposed bonds and any outstanding MSA bonds does not exceed 90% of the last annual allotment from the construction account in the municipal state -aid street fund preceding the issuance of the Bonds. The City does not have any other outstanding bonds issued under the MSA bonding authority. The projected average calendar year debt service for the Bonds is $220,440; which is within the statutory limit of $2,481,808, The calculation is shown below: 2016 MSA Construction Allotment $2,757,564 Statutory Average Annual Principal & Interest (90%) $2,481,808 Estimated Average Annual P+I on the Bonds $220,440 SECURITY AND The Bonds will be a general obligation of the City, secured by its full faith and credit and SOURCE OF unlimited taxing power. The Bonds will be repaid from Municipal State Aid (MSA) PAYMENT: allotments received annually from the Minnesota Department of Transportation. The issuance of the Bonds is being conducted as a "crossover" advance refunding in which the proceeds of the Bonds are placed in an escrow account with a major bank and invested in government securities. These investments and the earnings are structured to pay the scheduled interest payments on the Bonds up to and including the April 1, 2018 (the call date of the Prior Bonds), at which time the escrow account will prepay the remaining principal due April 1, 2019 through 2029 of the Prior Bonds, The City will continue to pay the originally scheduled debt service payments on the Prior Bonds up to and including the April 1, 2018 call date, After the call date, the City will begin making debt service payments on the Bonds, taking advantage of the lower interest rates. Each year's MSA allotments will be used to make the April 1 principal and interest payment and the October 1 interest payment. STRUCTURING In consultation with the City, principal repayment for the Bonds has been structured with a SUMMARY: term matching the Prior Bonds to achieve approximately level annual savings. Based on current interest rates, this refunding transaction in projected to result in aggregated future value savings of $172,538, with a net present value benefit of $153,654, The savings estimates are net of all costs associated with the transaction. SCHEDULES Schedules attached for the Bonds include a refunding summary, debt service comparison, ATTACHED: debt service to maturity and to call, and debt service schedule, all based on the current interest rate environment. Page 3 FEDERAL The Bonds are an advance refunding transaction and under federal tax law may not CONSIDERATIONS themselves be advanced refunded using tax-exempt bonds. If market conditions permit, a AND/OR current refunding could be done at or after the call date. REQUIREMENTS: Additionally, a verification agent will be retained to confirm that the refunding escrow is in compliance with federal yield restriction requirements and to verify the adequacy of the escrow account will satisfy its cash flow requirements. RISKS/SPECIAL The outcome of this financing will rely on the market conditions at the time of the sale. Any CONSIDERATIONS: projections included herein are estimates based on current market conditions. SALE TERMS AND Variability of Issue Size: A specific provision in the sale terms permits modifications to the MARKETING: issue size and/or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Bonds maturing on or after April 1, 2027 may be prepaid at a price of par plus accrued interest on or after April 1, 2026, Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt obligations that count against the $10 million limit for 2017; therefore, the Bonds are designated as bank qualified. Page 4 Preliminary $2,350,000 City of Eagan, Minnesota General Obligation State -Aid Street Refunding Bonds, Series 2017A Crossover Refunding of Series 2008A Refunding Summary Dated 03/16/2017 1 Delivered 03/16/2017 Sources Of Funds Par Amount of Bonds ...................................... Total Sources ............................................... Uses Of Funds Total Underwriter's Discount (0.850%)........., Costs of Issuance ........................................... Deposit to Crossover Escrow Fund ................ Rounding Amount ............................................ TotalUses ..................................................... ISSUES REFUNDED AND CALL INFORMATION Prior Issue Call Price ................................................ Prior Issue Call Date ................................................ SAVINGS INFORMATION Net Present Value Benefit. BOND STATISTICS AverageLife ........................................................ Average Coupon .................................................. Net Interest Cost (NIC) .......................................... True Interest Cost (TIC) ........................................ Series 2017A Ref2008A I SINGLE PURPOSE IV 512017110:35 AM ...................................................... I ............. I............ $2,350,000.00 ................................................................................. $2,350,000.00 ................................................. I.............................. 19,975.00 ................................................................................. 57, 000.00 ................................................................................ 2, 272, 342.28 ................................................................................. 682.72 ................................................................................1 $2,3503000.00 ............................................................................... 100.000% ................. ................. ... .............................. I............ 4/01/2018 ...................................................... $153,653.79 .......................................................... 6.814 Years ........................................................... 2.1416870% .......................................................... 2.2664301% ........................................................... 2.2672388% Page 5 Prelin inary $2,350,000 City of Eagan, Minnesota General Obligation State -Aid Street Refunding Bonds, Series 2017A Crossover Refunding of Series 2008A Debt Service Comparison Date Total P+I PCF Existing DIS Net New DIS Old Net DIS Savings 04/01/2017 - - 260,233.75 260,233.75 260,233.75 04/01/2018 47,664.06 (2,292,664.06) 2,552,267.50 307,267.50 307,267.50 - 04/01/2019 285,757.50 285,757.50 299,067.50 13,310.00 04/01/2020 272,637.50 272,637.50 290,867.50 18,230.00 04/01/2021 264,417.50 264,417.50 282,667.50 18,250.00 04/01/2022 260,930.00 260,930.00 274,467.50 13,537.50 04/01/2023 251,992.50 251,992.50 265,960.00 13,967.50 04/01/2024 242,812.50 242,812,50 257,452.50 14,640.00 04/01/2025 233,512.50 233,512.50 248,945.00 15,432.50 04/01/2026 224,102.50 224,102.50 240,130.00 16,027.50 04/01/2027 214,490.00 214,490.00 231,315.00 16,825.00 04/01/2028 199,690.00 199,690.00 217,500.00 17,810.00 04/01/2029 194,940.00 194,940.00 208,750.00 13,810.00 Total $2,692,946.56 (2,292,664.06) $2,812,501.25 $3,212,783.75 $3,384,623.75 $171,840.00 PV Analysis Summary (Net to Net) Net FV Cashflow Savings ..................................... Gross PV Debt Service Savings ............................ Net PV Cashflow Savings @ 2.131%(Bond Yield Contingency or Rounding Amount .......................... Net Future Value Benefit ........................................ Net Present Value Benefit ...................................... Net PV Benefit/ $513,810.29 PV Refunded Interest............ Net PV Benefit/ $2,507,482.13 PV Refunded Debt Service Net PV Benefit / $2,245,000 Refunded Principal ................. Net PV Benefit/ $2,350,000 Refunding Principal ................ Refunding Bond Information Refunding Dated Date........................................................... Refunding Delivery Date ....................................................... Series 2017A Ref 2008A I SINGLE PURPOSE IV 512017 1 10:35 AM 171, 840.00 152,955.83 152,955.83 697.96 $172,537.96 $153,653.79 .................. 29.905% ................. 6.128% ................. 6.844% ................. 6.538% ....... 3/16/2017 3/16/2017 Page 6 Preliminary $4,105,000 City of Eagan, Minnesota General Obligation State -Aid Street Bonds, Series 2008A Debt Service To Maturity And To Call Date Refunded Bonds D/S To Call Principal Coupon Interest Refunded DIS 04/01/2017 3.6294033% Weighted Average Maturity (Par Basis).................................................................................................................... 4.000% Weighted Average Maturity (Original Price Basis).................................................................................................... 7.022 Years 04/01/2018 2,245,000.00 2,245,000.00 4.000% - - 10/01/2018 - 47,033.75 47,033.75 04/01/2019 205,000.00 4.000% 47,033.75 252,033.75 10/01/2019 - - 42,933.75 42,933.75 04/01/2020 205,000.00 4.000% 42,933.75 247,933.75 10/01/2020 - - 38,833.75 38,833.75 04/01/2021 205,000.00 4.000% 38,833.75 243,833.75 10/01/2021 - - 34,733.75 - 34,733.75 04/01/2022 205,000.00 4.150% 34,733.75 239,733.75 10/01/2022 - - 30,480.00 30,480.00 04/01/2023 205,000.00 4.150% 30,480.00 235,480.00 10/01/2023 - - 26,226.25 26,226.25 04/01/2024 205,000.00 4.150% 26,226.25 231,226.25 10/01/2024 - 21,972.50 21,972.50 04/01/2025 205,000.00 4.300% 21,972.50 226,972.50 10/01/2025 - - 17,565.00 17,565.00 04/01/2026 205,000.00 4.300% 17,565.00 222,565.00 10/01/2026 - 13,157.50 13,157.50 04/01/2027 205,000.00 4.300% 13,157.50 218,157.50 10/01/2027 - - 8,750.00 8,750.00 04/01/2028 200,000.00 4.375% 8,750.00 208,750.00 10/01/2028 - - 4,375.00 4,375.00 04/01/2029 200,000.00 4.375% 4,375.00 204,375.00 Total $2,245,000.00 $2,245,000.00 $2,245,000.00 - $572,122.50 $2,817,122.50 Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation................................................................................................. 3/16/2017 AverageLife............................................................................................................................................................. 7.022 Years AverageCoupon ....................................... -.............................................................................................................. 3.6294033% Weighted Average Maturity (Par Basis).................................................................................................................... 7.022 Years Weighted Average Maturity (Original Price Basis).................................................................................................... 7.022 Years Refunding Bond Information RefundingDated Date............................................................................................................................................... 3/16/2017 RefundingDelivery Date............................................................................................................................................ 3/16/2017 Series 2008A I SINGLE PURPOSE I V 5/2017 1 10:36 AM Page 7 Preliminary $2,350,000 City of Eagan, Minnesota General Obligation State -Aid Street Refunding Bonds, Series 2017A Crossover Refunding of Series 2008A Debt Service Schedule Date Principal Coupon Interest Total P+I 04/01/2017 04/01/2018 - - 47,664.06 47,664.06 04/01/2019 240,000.00 1.300% 45,757.50 285,757.50 04/01/2020 230,000.00 1.400% 42,637.50 272,637.50 04/01/2021 225,000.00 1.550% 39,417.50 264,417.50 04/01/2022 225,000.00 1.750% 35,930.00 260,930.00 04/01/2023 220,000.00 1.900% 31,992.50 251,992.50 04/01/2024 215,000.00 2.000% 27,812.50 242,812.50 04/01/2025 210,000.00 2.100% 23,512.50 233,512.50 04/01/2026 205,000.00 2.250% 19,102.50 224,102.50 04/01/2027 200,000.00 2.400% 14,490.00 214,490.00 04/01/2028 190,000.00 2.500% 9,690.00 199,690.00 04/01/2029 190,000.00 2.600% 4,940.00 194,940.00 Total $2,350,000.00 - $342,946.56 $2,692,946.56 Yield Statistics Bond Year Dollars ............................................. Average Life ....................................................... Average Coupon ............................................... Net Interest Cost (NIC) ....................................... True Interest Cost (TIC) ..................................... Bond Yield for Arbitrage Purposes ................... All Inclusive Cost (AIC) ...................................... IRS Form 8038 Net Interest Cost ................................................ Weighted Average Maturity ............................... Series 2017A Ref 2008A I SINGLE PURPOSE I V 512017 1 10:36 AM ................................................................I.... $16,012.92 . .................................. I ........... I................. 6.814 Years ..................................................................... 2.1416870% ............................................ I ............ I .... I..... 2.2664301% ............................ ........................... I ............. 2.2672388% ..................................................................... 2.1305205% .............................................. I..................... 2.6661434% ..................................................................................... 2.1416870% ..................................................................................... 6.814 Years Page 8 Agenda Information Memo January 17, 2017 Eagan City Council Meeting NOW&I►i7_TC]4017a1 H. Water System Cross -Connection Control Program Ordinance Amendment Action To Be Considered: Approve an Ordinance Amendment to Section 3.20, Rules and Regulations Relating to Water Service, direct the City Attorney to publish a summary amendment in the legal newspaper, and direct updates to the 2017 Fee Schedule addressing related surcharges/fees. Facts: ➢ All public water systems are subject to potential losses or increases of pressure. When system pressure changes rapidly (e.g. water main break, fire hydrant use, etc.), the flow of water in nearby buildings has the potential to reverse with water leaving the buildings and returning to the public system. Contamination of the public potable water supply is possible due to unprotected plumbing connections, or cross -connections, within buildings without backflow prevention. ➢ There are numerous, well documented cases where cross connections have been responsible for contamination of drinking water, and have resulted in the spread of disease. The problem is a dynamic one because piping systems are continually being installed, altered, or extended; many times without regulator knowledge. ➢ As of July 1, 2011, Minnesota Department of Health (MDH) engineers began working with Community Public Water Systems (CPWSs), in response to adopted rules to establish a cross -connection control program, to actively develop and maintain programs to address high hazard cross connections and monitor known testable type backflow preventers. Eagan Public Works Department had begun a monitoring program in June of 2002 (with the first backflow preventer rebuild permit), which continues today. However, program deficiencies have been identified. ➢ As of January 2016, a Plumbing Code update now requires that a majority of backflow devices be inspected and maintained annually. This code revision includes commercial and residential devices. ➢ Due to the Plumbing Code revisions and the City's challenges in meeting its current program, changes to the implementation of the City's cross -connection or backflow prevention monitoring program should be considered. ➢ On April 13, 2016, the Public Works Committee recommended that City staff proceed with the preliminary development of a Cross -Connection Control Plan for consideration by the City Council. Initiation of this effort involves directing the City Attorney to prepare an appropriate ordinance amendment for formal consideration on a future Council agenda. ➢ On June 21, 2016, the City Council directed staff to prepare, for formal consideration, the appropriate Ordinance Amendment to address a cross connection control program. ➢ The attached Ordinance Amendment was drafted by the City Attorney's office to specifically address a cross connection control program by staff and a private contractor. ➢ In conjunction with the adoption of this proposed ordinance amendment, an update to the 2017 Fee Schedule is recommended to address associated surcharges. Attachments (2) CH -1 Amended Ordinance CH -2 Fee Schedule Update ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES" BYAMENDING SECTION 3.20 TO ADD REGULATIONS FOR CROSS CONNECTIONS WITH MUNICIPAL WATER UTILITY SYSTEM; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99. The City Council of the City of Eagan does ordain: Section 1. Section 3.20 of the Eagan City Code is hereby amended by adding Subdivision 13 to read as follows: Subd. 13. Cross connection with municipal water utility system regulations. In addition to those regulations set forth in this Chapter governing connections to the municipal water utility system, a property owner and the customer of the municipal water service to the property if not the property owner shall comply with the following cross connection control requirements: A. Any private water line, system, apparatus or equipment that is connected to or has a cross -connection with the City's municipal water system shall have a backflow prevention devise installed, tested, and properly maintained in accordance with the Minnesota State Plumbing Code. B. Prior to the installation of or the repair to any private water line, system, apparatus or equipment that is connected to or has a cross -connection with the City's municipal water system, the property owner, or the customer if different than the owner, shall notify and obtain approval by the City's Public Works Department of the installation or repair and the backflow prevention devises proposed to be installed. C. The backflow prevention device is to be owned, tested, and maintained in working condition by the customer/owner of the premises being served and shall be done so in accordance with the Minnesota State Plumbing Code. D. The backflow prevention devise shall be tested at the intervals set forth by the Minnesota State Building Code for the type of devise installed. The required test shall be performed by an ASSE/state certified backflow tester. All internal maintenance to the device shall be performed by an ASSE/state certified backflow prevention rebuilder. The owner/customer shall provide a certified report of the test results to the City. An ASSE certified Cross -Connection Control Surveyor is considered qualified by the City of Eagan to investigate all potable water outlets for actual or potential connections between a potable water supply and sources of contamination or pollution. E. All properties connected to the municipal water utility system shall be subject to annual inspections by a City designated inspector for the purpose of determining whether cross connection(s) exist and if so, whether the proper devise is present on the property. The property owner or occupant shall permit the City's designated inspector on the property and within any structure thereon to complete the inspection. The compliance inspection shall occur within 30 days of written notice from the City that a compliance inspection is required on the property. The compliance inspection shall occur at a time and in the manner as reasonably determined by the city inspector. In lieu of a compliance inspection by the city designated inspector, the property owner or occupant may have the property inspected, at the sole expense of the owner or occupant, by an ASSE certified Cross -Connection Control Surveyor who shall inspect the property and file a certificate of compliance, on a form provided by the city, within 30 days of the city's notice of the required inspection. The private ASSE certified Cross -Connection Control Surveyor who conducts the compliance inspection shall certify on the certificate of compliance whether all backflow prevention devises required on the property are installed and in proper working condition in in compliance with the provisions of this Section and the Minnesota State Plumbing Code. If the property owner or occupant fails to permit or have completed a compliance inspection, the city may apply to the district court for an appropriate administrative search warrant authorizing the city to enter the property to conduct the inspection. In the event that backflow prevention devise(s) is required on the property and said devise(s) are not present or are not in compliance with this Section, the installation or repair of the proper back-flow prevention devise(s) shall be completed and a second compliance inspection shall be completed within 60 days of the notice of noncompliance to determine if the necessary corrections have been made and compliance with this section has been met. The second compliance inspection shall be subject to the requirements set forth above. Thereafter, the property shall be subject to re -inspections on an annual basis to confirm continued compliance. Properties that are in compliance shall also be subject to re -inspections to confirm continued compliance. F. Surcharges. A monthly surcharge in an amount duly adopted by city council resolution and set forth in the city's fee schedule shall be assessed against the property on which backflow prevention devises (or lack thereof) in violation of this section. The monthly surcharge will be charged on the property's municipal utility billing statement. A monthly surcharge will be assessed and charged as follows: (1) an inspection as required herein has not been allowed by the property owner or occupant or a certificate of compliance has not been filed with the city within 30 days after the city's notice of inspection; (2) the necessary corrections have not been made within the time specified; and (3) the property owner or occupant has failed to install, replace or repair any and all backflow prevention devise(s) at the city's or a court's direction. A surcharge will be assessed for every month during which the property is not in compliance, whether the non- compliance has existed for the entire month or a portion thereof. G. The city may impose an annual fee for administering a backflow preventer testing program which shall be as established by city council resolution. H. Failure to comply with the provisions of this section shall be cause to disconnect municipal water service to the property in accordance with this Chapter. Section 2. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation"' and Section 3.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: Cheryl L. Stevenson Its: Deputy Clerk Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: CITY OF EAGAN City Council By: Mike Maguire Its: Mayor The following is the official summary of Ordinance No. _ as approved by the City Council of the City of Eagan on ORDINANCE NO. _ SECOND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES" BY AMENDING SECTION 3.20 TO ADD REGULATIONS FOR CROSS CONNECTIONS WITH MUNICIPAL WATER UTILITY SYSTEM; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99. Chapter 3 of the City Code, regulating the City's municipal and public utilities, is amended to add cross -connection control requirements for property owners within the City. The regulations require property owner and customer receiving municipal water utility services to install and properly maintain backflow prevention devises to any cross connections with city water system in accordance with the Minnesota State Plumbing Code. The regulations further require periodic testing of required backflow prevention devises to ensure proper functioning and compliance with the Minnesota State Plumbing Code standards. The regulations require the property owner/customer property be subject to annual inspection by the City's designated inspector to determine the existence and compliance of required devises on the property and the imposition of a monthly surcharge for failure to correct any violation of the regulations. util A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Eagan Municipal Center, 3830 Pilot Knob Road, Eagan, Minnesota 55122. Effective date. This ordinance shall take effect upon its passage and publication. City of Evan UTILITIES FEES—WATER METERS #2 copperhorns only 70.00 11 Meter strainers only 2" strainer Fee Acct Code Water meters (includes copperhorn/strainer, " remote wire, and touch -pad meter) 640.00 3/" meter 290.00 6101.4509 1" meter 370.00 " 1 1/" meter 720.00 " 2" meter 2,260.00 " 3" meter 2,760.00 " 4" meter 4,470.00 " 6" meter 7,280.00 Replacement remote wire (over 50') 0.23 per foot " Replacement outside touch -pad meter 26.00 " #2 copperhorns only 70.00 11 Meter strainers only 2" strainer 500.00 " 3" strainer 640.00 " 4" strainer 980.00 " 6" strainer 1220.00 " Radio meter read sending unit over Touchpad 190.00 6101.4509 Radio meter read sending unit 190.00 6101.4509 Driveway covers for water service shutoff valve 95.00 6101.4509 Cross -Connection surcharges: Inspection not completed – single-family $ 150.00 per month 6201.4534 Inspection not completed – non -single-family 500.00 per month 6201.4534 Correction not made – single-family 150.00 per month 6201.4535 Correction not made – non -single-family 500.00 per month 6201.4535 Prohibited cross -connection made – single-family 300.00 per month " Prohibited cross -connection made – non -single-family 1,000.00 per month " Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA Water System Cross -Connection Control Program Request For Proposal Action To Be Considered: Authorize the Request For Proposal for Cross Connection Control Services. Facts: ➢ As of January 2016, a Plumbing Code update now requires that a majority of backflow devices be inspected and maintained annually. This code revision includes commercial and residential devices. ➢ Because of the Plumbing Code revisions and the City's challenges in meeting its current program, consideration of hiring a contractor to run the City's cross - connection or backflow prevention monitoring program is warranted. ➢ On April 13, 2016, the Public Works Committee recommended that City staff proceed with the preliminary development of a Cross -Connection Control Plan for consideration by the City Council. ➢ With the approval of the Cross Connection Control ordinance, staff is requesting approval from Council to seek Requests For Proposals. The Request For Proposal specifications have been completed by Staff, reviewed by the City Attorney's office, and are being presented to the City Council for their approval and authorization of the advertisement. ➢ All advertisement notices will be published in the legal newspaper informing contractors of the Request For Proposal. Attachments: (1) CI -1 Request For Proposal City of Eagan, Minnesota Request For Proposal Cross -Connection Control Program SUMMARY This program is a continued effort for an ongoing Cross -Connection Control Program and will provide the City of Eagan with the necessary data and information to maintain compliance with the Minnesota Department of Health and Minnesota Department of Industry and Labor Cross Connection Control Regulations. EXPECTATIONS The CITY OF EAGAN expects completion of the following service components within a three (3) year period: A. Provide a customized Cross Connection Control Plan/Policy binder for the City of Eagan (reference material). B. Perform inspections at approximately 1200 individual industrial, commercial, institutional facilities and miscellaneous water users within the City served by the public water supply for cross -connections (this includes City facilities). Compliance follow up visits are included in this scope of work and performed after the water customer has contacted the designated agent or the City with indication of corrected violations. An approximate total of 2,000 site visits including initial and necessary follow up compliance visits are forecasted for this scope of work. C. Inspector will survey exposed piping and utilize Isolation/Point of Use inventory method of surveying. The designated agent will document all existing backflow prevention devices and assemblies and verify proper installation. Documentation to include make, model, size, manufacturer, serial number, device location, and the process the device is protecting the public water supply against. Unprotected cross connection hazards will be documented for notification to water customer and the City. D. Facility "degree of hazard" and recommended re -survey frequency will be determined after initial inspection. E. Perform administrative functions including: support via phone (either a toll free or local phone line administered by the designated agent), fax, internet, text or email; scheduling of inspections; mailing of all notices; verification of corrective action(s) requirements; providing general customer service associated with the program, and providing program education either over the phone, in person, or in a group setting (public awareness meeting). F. Generate all site inspection and backflow prevention assembly test notices, non-compliance notices and records/reports. Coordinate/monitor reporting of backflow prevention assembly testing compliance for all backflow prevention assemblies. Verification of backflow prevention assembly tester credentials & proper testing results for each testable assembly backflow preventer documented during site inspection. G. Document the required program data and generate compliance status reports. All program services shall be subject to complete recordkeeping. H. Conduct an annual review meeting with City staff to discuss overall program status and recommendations. I. Assist the CITY OF EAGAN with a community wide public relations program, including general awareness brochures and web site cross connection control program overview content and resources. III. SCOPE OF SERVICES The following is a list of expected services: 1. Provide complete cross -connection control program services and on site surveys including: A. Consultant will design and produce educational program literature, help to coordinate and participate in a Public Relations Program, and provide an up to 45 -minute Cross -Connection Control Program Public Awareness meeting. Public Awareness meeting to shall be held at an appropriate municipal building. Page 2 of 8 RFP - 12/30/2016 B. Consultant will provide 800 educational cross connection control brochures on an annual basis to the City. C. Provide a written comprehensive Cross -Connection Control Plan specific to the CITY. The plan must include plumbing code adoption, references, program intent, standard operational procedures, all program and notice documentation, reporting procedures (including daily, monthly & annually), backflow prevention device standards including detailed installation schematics, piping identification, and testing standards. Three (3) printed copies of current MN state plumbing code shall be provided. D. The Cross -Connection Plan must also include a recommended re -survey schedule for all facilities. The frequency for re -survey of each facility will be dictated by the designated degree of hazard for each facility surveyed (2 Year for High Hazard and 6 Year for Low Hazard), E. Schedule and notify customers of surveys and/or annual backflow preventer test records request in writing via U.S. Postal service. F. Provide full-time and Toll Free phone call in support for customer questions/appointments by an individual certified/trained in cross connection control with ASSE 5150 Backflow Prevention Program Administration. Phone will be staffed during normal business hours Monday through Friday. An automatic message service will be provided for after hour calls. G. Complete an annual minimum of 700 on-site Cross -Connection Control surveys of commercial, industrial, institutional and miscellaneous water customers. Verify the required test was performed by an ASSE 5110/5140 certified backflow tester. Verify any internal maintenance was performed by an ASSE 5130 certified backflow prevention rebuilder. An ASSE 5120 Cross - Connection Control Surveyor is considered qualified by the City to investigate all potable water outlets for actual or potential connections. Between a potable water supply and sources of contamination or pollution. The total number of surveys will include initial and compliance follow up visits when required. Page 3 of 8 RFP - 12/30/2016 H. All existing backflow prevention devices & assemblies, (i.e. testable & non - testable) must be inspected for proper installation, inventoried and documented. Documentation to include size, make, model, serial number, regulated object number and location on site of survey. I. Generate all program postal notifications for non-compliant building owners informing them of installation requirements or required corrective action. Specific Uniform Plumbing Code reference and written corrective action instructions shall be included for each non-compliant building record. J. Provide access to live/real time facility compliance status reporting to the CITY on a secure website. Status reports will be available on-line and include the number of surveys completed, notices sent, tests overdue, surveys overdue, a listing of surveys and re -surveys scheduled for the upcoming period, upcoming notifications, a list of facilities in, or not in, compliance. Each facility record shall provide itemized details of all backflow prevention assemblies, devices and methods documented during a completed survey. K. Prepare an annual Cross -Connection Control report that includes a program summary, to include a detailed facility listing to include address, re -survey frequency, listing of compliant and non-compliant facilities, total number of surveys completed, sites never inspected, vacant facilities, listing of all testable devices and total number of program notifications sent. L. Provide four on site progress review meetings per year with the CITY's designated representative to discuss program status, specific recommendations and a suggested action plan. 2. Provide complete data management. All Cross Connection Survey and Backflow Prevention Tracking information and records shall be property of the City and will be made available for access by the CITY when requested. Any other use or sharing is strictly prohibited. Software package will be approved by the CITY and able to produce at a minimum the following reports and notices: A. Standard notices to include, survey, re -survey, testing, non-compliance and compliance notices. Page 4 of 8 RFP - 12/30/2016 B. Produce management reports for notices, inventory of devices, device tests, survey schedules, device test schedules, overdue surveys, and device test forms. C. Schedule survey and follow up surveys from internal records, standard procedures, and timing as necessary for compliance. D. Automatically access all data relevant to a particular facility or period of time. E. Generate an Annual Cross Connection Control Report and supporting documents for MDH Sanitary Surveys. F. Provide a comprehensive summary of all cross -connection surveys completed, compliance status and test records in Excel Format. 3. Avoid any conflict of interest. The Consultant shall not offer or advertise to City water customers for plumbing products, the installation of plumbing or testing/repair of backflow prevention assemblies during the contract period for up to 365 days after end of project. 4. Expect the City to supply appropriate information. The City of Eagan will provide the consultant with a complete, accurate, and applicable water customer account listing. IV. UPON SELECTION AND CONTRACT EXECUTION Insurance - The Consultant shall provide to ,the City an insurance certificate, issued by an insurance company of good standing and authorized to do business in Minnesota, evidencing the insuring of liability arising out of the performance of professional services for the City in an amount of at least $2,000,000; and stating that such insurance cannot be cancelled until thirty (30) days after the City has received written notice of the insured's intention to cancel the insurance. The Consultant agrees that the deductible within its professional liability insurance policy shall not exceed $750,000.00. The Consultant shall maintain, and provide to the City proof of coverage, the statutory minimum Workers Compensation insurance coverage as required by Minnesota state law. The Consultant shall maintain, and provide to the City proof of coverage, automobile liability insurance to include all owned (private passenger and other than private passenger), hired and non -owned vehicles to be utilized in the performance of services under this Page 5 of 8 RFP - 12/30/2016 Agreement with limits of coverage shall not be less than $1,000,000 per occurrence. Hold Harmless Clause - The consultant shall, upon execution of the agreement, agree to assume all liability to protect, indemnify and save the CITY, its agents, officers, and employees harmless from and against all actions and attorney fees for the injuries to, or death of, any person or persons whomsoever, including the parties hereto, and their agents. The CONSULTANT shall pay, settle, compromise, and procure the discharge of any and all claims and losses, damages, and expenses. No employee of the CONSULTANT shall at any time be considered an agent or employee of the CITY. Subletting - The CONSULTANT shall not sublet or assign any portion of the contract. Safety - The CONSULTANT shall comply with all Federal, State and local laws and regulations governing the furnishing and use of all safeguards, safety and devices, and protective equipment, and take any other needed actions on his own responsibility as necessary to protect the life and health of employees on the job and the safety of the public and to protect property during the agreement. Workmanship - Only personnel trained and experienced in the various aspects of applicable operation as required herein shall perform all contractual services. The CONSULTANT may not offer to sell plumbing products or installation services to a facility on the water customer account listing. Conflict of Interest — The CONSULTANT shall not offer or advertise within the CITY for plumbing products, the installation of plumbing or testing of backflow prevention assemblies during the contract period. Work Product - All information generated by CONSULTANT remains the property of the CITY. V. REQUIREMENTS FOR PROPOSALS Interested parties should submit proposals which include, at a minimum, the following information: Qualifications: A statement of qualifications and experience must accompany the proposal. This Page 6 of 8 RFP - 12/30/2016 should include, at a minimum, a discussion of the availability of necessary expertise and resources to perform the project requirements either within the firm or through the use of subconsultants. The following criteria will be used as a minimum for approval of this proposal: A. Have at least one person on staff certified with the ASSE Standard #5150 for Backflow Prevention Program Administrator or equivalent B. Have at least two people on staff certified with the ASSE Standard #5120 for Cross Connection Control Surveyor. C. Consultant must have a minimum of one licensed Municipal Waterworks Operator on staff. D. Have a minimum five -(5) years' experience of continuous municipal cross - connection survey/program management experience in communities with minimum population of 65,000. References: The following criteria will be used as a minimum for approval of this proposal: A. Provide a current Cross Connection Control Program client list for a minimum of five (5) clients where consultant is performing Cross -Connection Control Program Surveying and Management Services. B. Provide a contact person and phone number for each client and duration of contract. C. Provide a letter of reference from the MN Department of Health for prior Cross - Connection Control Program management or training. Page 7 of 8 RFP - 12/30/2016 City of Eagan, Minnesota Request For Proposal Cross -Connection Control Program PRICING/PROPOSED FEES Three-year contract total $ Annual fee $ by 3) Monthly payment $ SUBMITTED BY Company Name Address City, State, Zip Code Company representative _ Phone number Email address (three-year contract total divided (annual fee divided by 12) Page 8 of 8 RFP - 12/30/2016 Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA J. Sperry Tower Lighting Policy Action To Be Considered: Approve the Sperry Tower Lighting Policy for staff implementation. Facts: ➢ On February 10, 2015, the City Council provided direction to staff for the preparation of the final plans and specifications that addressed the aesthetics and lighting details of the telecommunications facility that would replace the Sperry Tower Reservoir. ➢ On February 16, 2016, the Council awarded Contract 15-04 (Sperry Tower Recommissioning) to Vinco, Inc., for the removal of the 500,000 gallon Sperry reservoir/ tower and replacement with a new "Stealth" design telecommunication tower with LED lighting. ➢ The new telecommunications tower is substantially complete with the lighting system completely operable. The lighting features on the telecommunications tower have nearly limitless capabilities. The capabilities include the following: o Thousands of individual lights with unique control of each o Wide range of colors (indefinite) o Lighting - remain constant to consistently changing o Coordination of multiple lights creates apparent images that may move or form shapes ➢ The tower lighting is the first of its kind within the city and may purposefully provide a public art display. Staff has completed a broad analysis of a variety of existing public and private facility lighting policies for such specialty lighting. The management of the lighting by staff will be an additional responsibility not currently addressed. A lighting policy with options was drafted accordingly for Council consideration. ➢ On November 9 staff presented the draft lighting policy with various lighting considerations to the City Council at a Workshop session. The City Council consented to limited proposed policy considerations and provided related feedback. The Council was in agreement to start off simple for the first year using the proposed lighting schedule for City recognized holidays. The final draft lighting policy has been prepared by staff and is in order for favorable Council consideration. Attachments (1) CJ -1 Sperry Tower Lighting Policy (including Appendix 1) Draft 1-11-17 CITY OF EAGAN SPERRY TOWER LIGHTING POLICY Introduction The City of Eagan has erected a telecommunications tower for the purpose of serving City, County and private telecommunications antennas providing service within the Eagan area. The tower, referenced as the Sperry Tower, was also designed to be an aesthetic enhancement to the City's skyline. The aesthetics were addressed through the architectural design of the structure and the lighting features. The lighting features on the telecommunications tower, per Council direction, have nearly limitless capabilities. There are a total of 118 lighting fixtures on the tower; 1 fixture per panel (10' high by 5' wide), 16 panels per ring, 6 rings on the tower, plus 16 fixtures for the crown (16 pieces, varying heights at 5' widths), and each of the three legs has 2 flood lights. The base of the panel rings are at 168', 150', 132', 114', 96', and 78' above the ground elevation with an option for a future seventh ring (at 60'). The top of the crown is 187' above the ground elevation. Each fixture on the ring panels (located at top) and crown pieces (located at bottom) has 48 individual LED light bulbs and is divided into 4 zones; each with their own IP address for control. Each flood light has 12 bulbs controlled by one IP address. A total of 5,448 light bulbs are controlled by 454 separate IP addresses from one controller. The LED light bulbs have an indefmite range of colors. The purpose of the lighting policy is to enable the Sperry Tower to provide a safe, pleasant public art display through its lighting features for the enjoyment and benefit of the Eagan community. Incorporation of the tower lighting has been included as part of the City's Policy for Public Art and Installation in City Owned or Managed Spaces. The management of the lighting by City staff is an additional responsibility not addressed by position responsibilities. Available lighting options offer a wide variety of associated responsibilities, from very little to a considerable amount, at times. The following policy guidelines consider the related workload impact of staff. At full intensity with all lights on, approximately 8,000 watts of energy would be used at a cost of $7 per day (2016). Anticipated lighting intensities and operating hours (10 minutes after sunset to midnight each day) would expect an approximate cost of $2.30 per day (19kW/day x $0.1158/kW). The following policy guidelines consider the related energy consumption and cost. Objective The Sperry Tower lighting should principally contribute to the City of Eagan, further enhancing it with a sense of place and confirming the tower as a landmark within the Minneapolis -St. Paul metropolitan area. In doing so, the lighting should: • Draw attention and be memorable Draft 1-11-17 • Engender a unique identity • Celebrate holidays and noteworthy events/accomplishments • Promote the integration of art with urban and architectural design • Encourage innovation and artistic excellence in public art Due to the public's expectation of prudent fiscal management and the appropriate use of public facilities, it is necessary to ensure all tower lighting is based on the subsequent criteria. The following criteria should be evaluated to ensure the suitability of lighting for the citizens of Eagan while bearing in mind proper fiscal responsibility. The guidelines should be used as general design standards for all lighting to be implemented on the Sperry Tower. A. Comprehensive Lighting Standards a. Default Lighting 1. Color —'Eagan Green' 2. Dynamic feature - flames 3. Schedule -begin at 10 minutes after sunset and conclude at midnight 4. Schedule Alternative — Add: begin at 4:00 am and conclude at 10 minutes before sunrise b. Holidays (City recognized) 1. Color(s) — Unique to holiday (see Appendix 1) 2. Dynamic feature(s) - Unique to holiday (see Appendix 1) 3. Schedule — Default, except New Year's Day (begin at midnight and temporarily conclude 60 minutes after midnight; then default) c. Seasonal Palette 1. Color(s) - Seasonal colors 2. Dynamic feature(s) - Seasonal design in nature 3. Schedule — Default d. Noteworthy Events/Accomplishments 1. Determined by City Administrator 2. Color(s) —Unlimited 3. Dynamic feature(s) — Unlimited 4. Schedule — Default e. Public Safety Announcements/Notifications 1. Coordinate with Emergency Management Manager 2. Color — Red 3. Dynamic feature(s) — Flashing or text 4. Schedule — begin in response to Storm Warning, Amber Alert, etc. and conclude 5 minutes after begin f. External Lighting Requests - SHALL NOT BE ACCEPTED B. Conclusion Tower lighting shall be determined by the Public Works Director, or his designee, utilizing this policy, concerns for public safety, engineering judgement and the calendar. This policy addresses Draft 1-11-17 the lighting of the Sperry Tower located at 1420 Towerview Road, Eagan, MN. The facility and property are under the jurisdiction of the City of Eagan. On January 17, 2017, the City Council approved the Sperry Tower Lighting olicy for staff implementation. G:/Projects & Contracts/1154/Sperry Tower Lighting Policy.doc Appendix 1 Sperry Tower Lighting Schedule — City Holidays ONLY Date -Holiday I Colors Dynamic Feature 'January 1- New Year's DayGreen/Var ious Text &Fireworks 'January 18 — Martin Luther King Jr. Day Red, White & Blue (February 17 — Presidents' Day Red, White & Blue May 30 - Memorial Day Pink/Various Flowers July 4 - Independence Day [Red, White & Blue Flag & Fireworks ;September 1- Labor Day Red, White & Blue Flag November 11- Veterans Day Green/Camouflage November 24 - Thanksgiving Day Brown & Orange December 24/25 - Christmas Eve/Day Red, White & Green Various Sperry Tower Lighting Schedule - other dates/ events/ recognitions (examples) February 14 - Valentine's Day jRed Hearts March 17 - St. Patrick's Day l I(EGreen :Shamrocks 3 May 11- Mother's Day 1 ;Pink/Various Flowers June 14- Flag Day E IRed, White and Blue'Flag September 11- 9/11 Memorial Red, White and BlueFlag October 31- Halloween Orange jPumpkins Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA K. Contract 17-04, Fitz Lake Water Quality Improvements Ponds LP -26.3 / 26.5 Action To Be Considered: Approve the plans and specifications for Contract 17-04 (Fitz Lake Water Quality Improvements, Ponds LP -26.3 / LP -26.5) and authorize the advertisement for a bid opening to be held at 10:30 a.m., on Thursday, March 2, 2017. Facts: ➢ On June 7, 2016, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure, Part III (2017-2021) and authorized the initiation of the public improvement process for the 2017 programmed improvements. ➢ Contract 17-04 provides for excavations, stormwater infrastructure modifications, and the installation of iron -enhanced sand filtration (IESF) systems at Ponds LP -26.3 and LP -26.5, which are adjacent to Fitz Lake in southeast Eagan. The IESF systems would remove dissolved phosphorus from stormwater as the ponds drain into the lake during high-water conditions. ➢ In 2014, the MN Pollution Control Agency listed Fitz Lake as having excessive phosphorus. Our Neighborhood Lakes TMDL and Management Plans Report (2015) determined the City must reduce phosphorus in Fitz Lake by 54% to meet maximum allowable levels. ➢ This is the first Lake Improvement Project that is intended to benefit Fitz Lake. This project provides good cost efficiency (i.e., cost per pound of phosphorus removed) to support the required reduction. Later this year, the City plans to implement a second Fitz Lake Improvement Project—an alum application—to further support reduction requirements. ➢ All of the construction activity for the improvements would occur within existing public right-of-way or easements. ➢ Project plans and specifications have been completed and are being presented to the City Council for its approval and authorization for the advertisement of bids. Upon approval, an advertisement would be published in the legal newspaper informing contractors of the opportunity to bid. Attachments (0) Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA L. Contract 16-14, Central Maintenance Campus Salt Storage Building Change Order Action To Be Considered: Approve Change Order No. 1 to Contract 16-14 (Central Maintenance Campus - Salt Storage Building) and authorize the Mayor and Deputy City Clerk to execute all related documents. Facts: ➢ Contract 16-14 provides for the construction of a salt storage building as part of the Phase I of a Central Maintenance Facility expansion. ➢ The proposed revisions as part of Change Order No. 1 provide corrections to the foundation construction needed to address unforeseen soil conditions and the deletion of the tanker fill arm from the scope of this contract. Change Order No. 1 provides an additional cost of $19,547.00 (9.33% of original contract) to the contract. The additional cost will be paid via various funds as designated in the 2016-2020 Facilities Capital Improvement Plan. ➢ The costs associated with this Change Order have been reviewed by the project architect and determined to be consistent with prices received for similar items on projects within the metropolitan area. Attachments (0) Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA M. Project 1245, Quarry Road Street & Utility Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1245 (Quarry Road — Street & Utility Improvements) and schedule a public hearing to be held on February 21, 2017. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report identifying the scope, cost, financing and schedule for utility and street improvements to connect Quarry Road through Quarry Park to serve a proposed development and the surrounding area in northwest Eagan, as programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, February 21, 2017. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments (1) CM -1 Location Map W. Y ate, ' ... 'a_ i - I e .n - �� w EL Lu 1(h D v9 z (r LU w a S R CL a a a a. • f� • I � i ii j+id44 � +. �• at<} rte t i i i U w O • I � a Z z _.y O a z U uJ w O CL Q D (I 1� -k �, ro I , y7{!f' �iC' �3 '�y R'ff��• ' 3�r�.a3+• `"r`k' Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA N. Contract 16-22, Vikings Parkway Street & Utility Improvements Action To Be Considered: Approve the plans and specifications for Contract 16-22 (Vikings Parkway — Street & Utility Improvements) and authorize the advertisement for a bid opening to be held Thursday, March 2, 2017. Facts: ➢ Contract 16-22 provides for the installation of public street and utility improvements as part of the construction of Vikings Parkway through the Viking Lakes development, as identified in the amended feasibility report for Project 1225. ➢ On August 16, 2016, the City Council approved Project 1225 and authorized the preparation of detailed plans and specifications. ➢ All of the construction activity for said improvements has been designed to occur within existing public property, right-of-way or easements. ➢ The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. ➢ All bid advertisement notices will be published in the legal newspaper as well as construction contracting publications, informing contractors of the bid. Attachments (0) Agenda Information Memo January 17, 2017 Eagan City Council Meeting CONSENT AGENDA O. Project 14-A, Great Oaks 2nd Addition Final Acceptance Action To Be Considered: Acknowledge the completion of Project 14-A (Great Oaks 2nd Addition), and authorize perpetual City maintenance subject to warranty provisions. FACTS: ➢ Great Oaks 2nd Addition is a 5 -lot residential subdivision in east -central Eagan that consisted of site grading and the installation of public improvements, including sanitary sewer, water main, and storm water management features. This construction activity was all performed privately by the developer under the terms and conditions of a development contract agreement. ➢ The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. Attachments (0) Agenda Information Memo January 17, 2017, Eagan City Council Meeting CONSENT AGENDA P. Approve Extension of Preliminary Subdivision — Cedar Grove Parkway 5th Addition — Affinity at Eagan Actions To Be Considered: To approve a six-month extension of Preliminary Subdivision approval for Cedar Grove Parkway 5th Addition to create 2 lots upon approximately 4.1 acres located at Cedar Grove Parkway and Nicols Road, legally described as Outlot A, Paragon Addition. Facts: ➢ City ordinance allows one year to complete a Final Subdivision following Preliminary Subdivision approval. ➢ The City Council approved the Preliminary Subdivision for Cedar Grove Parkway 5th Addition on January 5, 2015. ➢ The Final Subdivision application has been submitted and is in process, however, final approvals and filing of the plat will not occur within the one-year time frame. ➢ The developer is requesting an extension of the Preliminary Subdivision approval to provide the additional time needed to complete the Final Subdivision, and an extension of six months is expected to be adequate. Issues: None Attachments: (2) CP -1 Location Map CP -2 Extension Request Letter C� <3z F N C: 0 N 2 2LO Z 9 CLa. co m IL 0- 00 (o dc; 0 LO g a. r 7 w g!p 0 9 co .® = a. 'L a AMP 69 N q-0 o O ONZ! E Z 0 *� U) 0 WZ 0 = (D CL C� <3z F N C: 0 2 2LO co m IL 0- 00 1 (L 0 0 LO W Inland Grou,-,(,, January 5, 2017 Planning and Zoning Department c/o Pamela Dudziak City of Eagan 3830 Pilot Knob Road Eagan, MN 5512 RE: Affinity at Eagan Preliminary Subdivision Extension Dear Pamela, The Affinity at Eagan Project received its approval for Preliminary Subdivision at the January 51h, 2016 City Council Meeting. It is our understanding this approval expires after one year without a request for extension. We anticipate submitting for Final Subdivision approval in the near future, but it will not take place prior to the Preliminary Subdivision approval's expiration. Please consider this letter our request to extend the Preliminary Subdivisions approval for an adequate time period to complete our application for Final Subdivision approval. Feel free to contact us should you have any questions. Sincerely, r Affinity at Eagan, LLC Robert Ketner 120 W. Cataldo, Suite 100 Spokane, WA 99201 509-321-3204 robertk@inlandconstruction.com Agenda Information Memo January 17, 2017 City Council Meeting Q. Purchase Agreement with Art Works Eagan for the Acquisition of the Fire Administration Building Action To Be Considered: Approve the purchase agreement with Art Works Eagan for the Acquisition of the Fire Administration Building and authorize the Mayor and City Clerk to sign the Purchase Agreement Facts: ➢ Art Works Eagan (AWE) presented to the City Council at the September 13, 2016 City Council Workshop, their proposal to utilize the Fire Administration Building ➢ The City Council shared its preference to sell the Fire Administration Building to AWE rather than rent, and directed Staff to continue working with the Finance Committee to determine the terms and conditions for sale of the Fire Administration Building to AWE ➢ The terms and conditions included in the Purchase Agreement fall within the parameters established during a November 21, 2016 Meeting of the Finance Committee. Attachments: (1) CQ -1 Purchase Agreement SALE AND PURCHASE AGREEMENT THIS SALE AND PURCHASE AGREEMENT (the "Agreement"), is made as of 2017 (the "Effective Date" of this Agreement) between the City of Eagan, a Minnesota municipal corporation (the "Seller") and Art Works Eagan, a Minnesota non-profit corporation (the "Buyer") (collectively, the "Parties"). In consideration of the mutual covenants and agreements hereinafter contained, the parties agree as follows: 1.) SALE AND PURCHASE OF REAL PROPERTY. Seller shall sell to Buyer, and Buyer shall purchase from Seller the following property (collectively, the "Property"): a. Real Property. The real property located at 3795 Pilot Knob Road, Eagan, Dakota County, Minnesota, 55122, described on the attached Exhibit A ("Land"), together with all buildings and improvements constructed or located on the Land ("Buildings"), and all easements and rights benefiting or appurtenant to the Land (collectively "Real Property"). b. Personal Property. All of the equipment and personal property situated on or about the Real Property owned by Seller, including without limitation, that described on the inventory attached hereto as Exhibit B ("Personal Property"). 2.) PURCHASE PRICE AND MANNER OF PAYMENT. The purchase price ("Purchase Price") to be paid by Buyer to Seller for the Real Property shall be Five Hundred Thousand and no/100 Dollars ($500,000.00), payable as follows: a. Earnest Mona. Five Thousand and No/100 Dollars ($5,000.00) as earnest money deposited no later than three (3) business days after the Effective Date (the "Earnest Money") with the Title Company, as defined below, to be held in escrow, which, at the Buyer's election, may be credited against the Purchase Price at Closing. b. Balance. The balance of the Purchase Price, plus or minus any prorations and other adjustments required hereunder, shall be paid in cash, wire transfer, or guaranteed funds on the Closing Date. 3.) BUYER'S CONTINGENCIES. The obligations of Buyer under this Agreement are contingent upon satisfaction or waiver by Buyer of each of the following by the Contingency Date as defined below: a. Investigation of and Access to Real Property. Buyer shall have determined in its sole and absolute discretion that it is satisfied with the results of its investigation of the Real Property. Seller shall allow Buyer and Buyer's agents access to the Real Property without charge and at all reasonable times for the purpose of investigation and testing. Buyer shall pay all costs and expenses of such investigation and testing and shall indemnify, defend and hold Seller and the Real Property harmless from all costs and 1 liabilities relating to Buyer's activities; provided that Buyer shall not be responsible for existing conditions on the Real Property nor the cost of investigations or studies completed by Seller before the Effective Date. Buyer shall further repair any actual damage to the Real Property caused by or occurring as a result of Buyer's testing. b. Document Review. Buyer shall have determined in its sole discretion, that it is satisfied with its examination and analysis of all records, contracts, agreements, plans, warranties and all other documents in connection with the Real Property (together with any amendments thereto), including, without limitation, the following (all of which are collectively referred to herein as the "Documents"): (i) Blue Prints/Floor Plans. Copies of any blue prints or floor plans of the building on the Real Property that are in Seller's possession or control; (ii) Surveys and Maps. To the extent available, surveys, plats or other depictions relating to the Real Property and copies of all wetland analyses, planning studies, aerial photographs, topographical maps or studies, engineering studies and plans and mylars; and (iii) Phase I and Phase II Environmental Assessment Reports. Any and all reports pertaining to Phase I and Il environmental assessment completed for the Real Property that are in Seller's possession or control. Unless specified otherwise herein, Seller shall deliver to Buyer, in form satisfactory to Buyer, true and correct copies of all Documents for Buyer's examination and analysis within five (5) business days of the Effective Date. C. Governmental Approvals. Buyer shall have obtained, at its sole cost and expense, all governmental permits, approvals and licenses, including without limitation full property tax exemption for the Real Property, as Buyer deems necessary in its sole discretion for its intended use of the Real Property. (i.) Cooperation. Seller shall, without charge to Buyer, cooperate in Buyer's attempts to obtain all governmental approvals and permits necessary in Buyer's judgment in order to allow the lawful use of the Real Property for Buyer's intended purposes. Nothing in this Agreement shall be deemed a waiver of the Eagan City Council's right to exercise its legislative discretion to approve or reject any proposal presented to the City by Buyer. Buyer shall be responsible for any City fees associated with its intended use of the Real Property. d. Title. Buyer, in its sole discretion, shall have found title to the Real Property to be acceptable, or have been made acceptable, in accordance with the requirements and terms of Section 5 below. e. Financing. Buyer shall have obtained financing for the purchase of the Real Property on terms satisfactory to Buyer in Buyer's sole discretion. 2 f. Vacancy of the Real Property. On or before the Closing date, Seller shall have given notice to any and all tenants or occupants, as required by the terms of their lease agreements or Minn. Stat. Ch. 504B, whichever controls, advising of the sale of the Real Property and to vacate the Real Property, including the removal of all personal property belonging to said tenants. Seller shall also have removed, on or before the Closing Date, all personal property belonging to Seller which is not included in the purchase contemplated by this Agreement. g. Representations and Warranties. The representations and warranties of Seller contained in this Agreement must be true now and on the Closing Date as if made on the Closing Date. h. Performance of Seller's Obligations. Seller shall have performed all of the obligations required to be performed by Seller under this Agreement, as and when required by this Agreement. i. Contingency Period and Buyer's Termination. If any contingency set forth in this Section 3 has not been satisfied or waived by Buyer on or before 5:00 p.m. CST on May 17, 2017 (the "Contingency Date") which is one hundred twenty (120) days after the Effective Date, then Buyer may, at Buyer's option, terminate this Agreement. Upon receipt of such notice of termination from Buyer, Title Company shall promptly return the Earnest Money to Buyer. Upon such termination and return, neither Seller nor Buyer shall have any further rights or obligations under this Agreement except for the covenants made in Sections 9 and 10 herein (the "Surviving Covenants"). If Buyer has not terminated this Agreement on or before the Contingency Date, then Buyer shall be deemed to have waived the contingencies set forth herein. 4.) SELLER'S CONTINGENCIES. The obligations of Seller under this Agreement are conditioned upon Seller rezoning the Property to allow for Buyer's intended use. 5.) TITLE MATTERS. Title examination shall be conducted as follows: a. Title Evidence. Within fifteen (15) business days after the Effective Date, Seller shall deliver to Buyer true and correct copies of all of the following title documents for Buyer's examination and analysis (collectively, the "Title Evidence"): (i.) Title Insurance Commitment. A commitment ("Title Commitment") from Dakota County Abstract (the "Title Company") for an ALTA Form B 2006 Owner's Policy of Title Insurance committing to insure a marketable title to the Real Property in Buyer; deleting so-called "standard exceptions" related to survey matters, parties in possession, and liens for labor, materials and services; including affirmative insurance regarding zoning, appurtenant easements, separate real estate taxation, and contiguity, in the amount of the Purchase Price, and issued by the Title Company. The cost of the Title Commitment shall be paid by the Seller. The Title Commitment shall include complete and accurate copies of all matters described in Schedule B thereof; and (ii.) Survey. A current survey of the Real Property to be completed by Sunde Land Surveying, certified to Seller, Buyer, Title Company and Buyer's lender, prepared in accordance with ALTA/ACSM standards and such other requirements as requested by Buyer or Buyer's lender (the "Survey"). Seller shall deliver a copy of the survey to Buyer, and Buyer shall have five (5) business days following receipt thereof, to either approve or disapprove of the composition of the Real Property as depicted therein. If the Buyer disapproves of the survey, the Parties shall confer as to reconciling the issues with the survey. The cost of the Survey shall be paid by the Seller. b. Buyer's Objections. Within thirty (30) days after receiving the last item of the Title Evidence, Buyer shall notify Seller in writing of any objections ("Objections") to matters disclosed in the Title Evidence. Buyer shall be deemed to have automatically made Objections to any mortgage, judgment, tax lien, mechanic's lien and any other monetary lien against the Real Property (collectively "Monetary Liens"). Seller shall have twenty (20) days after receipt of Buyer's Objections to cure the Objections, during which period the Closing will be postponed if and as necessary without cost to Buyer. With respect to any update to the Title Commitment and/or the Survey, Buyer shall have ten (10) business days after Buyer's receipt of the applicable updated Title Commitment and/or Survey to notify Seller of any Objections; provided that Buyer shall not have the right to object to any matters that were shown on a previous Title Commitment and/or Survey and not timely objected to by Buyer. Seller shall use all reasonable efforts to remedy or otherwise resolve any Objections to Buyer's satisfaction, and, if applicable, payment of the Monetary Liens out of proceeds from Closing on the Closing Date if they are not satisfied prior thereto. At Closing, Buyer shall have the right to require endorsement(s) to the Title Policy. If, after using all reasonable efforts, Seller is unable to resolve Buyer's Objections to Buyer's satisfaction prior to the Closing Date, Buyer shall have the right to require affirmative coverage in form acceptable to Buyer insuring Buyer in full over the Objections at Seller's expense. If the Objections are not cured prior to the Closing Date, Buyer will have the option to do any of the following by notice provided to Seller: (i.) Terminate. Terminate this Agreement pursuant to Section 3 herein, on or before the Closing Date. Upon receipt of such notice from Buyer, Title Company shall promptly return the Earnest Money to Buyer. Upon such return, neither Seller nor Buyer shall have any further rights or obligations under this Agreement, except for the Surviving Covenants; or (ii.) Waive. Waive the Objections and close the transaction contemplated by this Agreement as if such Objections had not been made. C. Title Policy. If the Closing occurs, Title Company shall issue an owner's title insurance policy ("Title Policy") pursuant to the Title Commitment, or a suitable mark up of the Title Commitment initiated by the Title Company undertaking to issue such a Title Policy within a reasonable time in the form required by the Title Commitment as approved by Buyer. 0 6.) CLOSING PROCEDURES. a. Closing Date. The closing of the purchase and sale contemplated by this Agreement ("Closing") shall occur within five (5) business days after the Contingency Date ("Closing Date"). The Closing shall take place at 10:00 a.m. local time at the office of Title Company, or such other time and location as determined by the Parties. Seller shall deliver possession of the Property to Buyer on the Closing Date. b. Seller's Closing Documents. On the Closing Date, Seller shall execute and/or deliver to Buyer the following (collectively, "Seller's Closing Documents"): (i.) Deed. A Limited Warranty Deed ("Deed"), in recordable form, conveying marketable title to the Real Property to Buyer, free and clear of all encumbrances, other than those encumbrances not objected to or waived pursuant to Section 5; (ii.) Bill of Sale. A Warranty Bill of Sale, in a form reasonably satisfactory to Buyer, conveying the Personal Property to Buyer, free and clear of all encumbrances ("Bill of Sale"); (iii.) Covenants, Conditions and Restrictions. Execute and deliver, in recordable form, the Covenants, Conditions and restrictions in the form of Exhibit C. (iv.) Title Policy. The Title Policy, or a suitably marked -up Title Commitment, as provided for in Section 5, herein; (v.) Seller's Affidavit. An Affidavit by Seller indicating that on the Closing Date there are no outstanding, unsatisfied judgments, tax liens, or bankruptcies against or involving Seller or the Real Property; that there are no tenants occupying the property; that there has been no skill, labor, or material furnished to the Real Property for which payment has not been made or for which mechanics' liens could be filed; and that there are no other unrecorded interests in the Real Property, together with whatever standard owner's affidavit as may be required by the Title Company to issue the Title Policy; (vi.) Well Certificate. A certificate signed by Seller (or a statement on the Deed) warranting that there are no "wells" on the Real Property within the meaning of Minn. Stat. Sec. 1031, or if there are "wells," a Well Certificate in the form required by law; (vii.) Storage Tanks. If the Real Property contains or contained a storage tank, an affidavit with respect thereto, as required by Minn. Stat. Sec. 116.48; (viii.) Bringdown Certificate. A certificate dated the Closing Date, signed by an authorized representative of Seller, certifying that the Seller's representations and warranties made in Section 9 herein are true as of the Closing Date ("Bringdown Certificate"); 5 (ix.) FIRPTA Affidavit. A nonforeign affidavit, properly executed and in recordable form, containing such information as is required by IRC Section 1445(b)(2) and its regulations; (x.) IRS Form. A Designation Agreement designating the "reporting person" for purposes of completing Internal Revenue Form 1099 and, if applicable, Internal Revenue Form 8594 ("IRS Form"); (xi.) Original Documents. Seller shall deliver to Buyer all original Documents (or suitable copies thereof) that may be necessary for Buyer to operate the building on Real Property. Where necessary to comply with statutory record retention requirements, Seller may retain originals of records and provide copies to Buyer; and (xii.) Other Documents. All other documents reasonably determined by Buyer or the Title Company to be necessary to transfer the Real Property to Buyer. C. Buyer's Closing Documents. On the Closing Date, Buyer will execute and/or deliver to Seller the following (collectively, "Buyer's Closing Documents"): (i.) Purchase Price. The balance of the Purchase Price to be paid as required by Section 2 herein; (ii.) IRS Form. The IRS Form required by Section 6(b)(x) above; (iii.) Covenants, Conditions and Restrictions. Execute and deliver, in recordable form, the covenants, conditions and restrictions in the form of Exhibit C; and (iv.) Title Documents. Such affidavits of Buyer or other documents as may be reasonably required by the Title Company in order to record Seller's Closing Documents and issue the Title Policy. 7.) PRORATIONS. Seller and Buyer shall make the following prorations and allocations at the Closing: a. Title Insurance and Closing Fee. Seller shall pay the cost of the Title Evidence and any fees charged by the Title Company for any escrow required regarding Buyer's Objections. Buyer shall pay for the cost of the Title Policy. Buyer will pay all additional premiums required for the issuance of any mortgagee's Title Policy required by Buyer or Buyer's lender. Seller and Buyer will each pay one-half of any reasonable and customary closing fee or charge imposed by the Title Company or its designated closing agent. b. Deed Tax. Seller shall pay all state deed tax due on the Deed to be delivered by Seller under this Agreement. C. Real Estate Taxes and Special Assessments. Seller shall pay or cause to be paid all general real estate taxes payable for the Real Property in the years prior to the year in which the Closing occurs, and any deferred or Green Acres real estate taxes. Seller and rel Buyer shall prorate the general real estate taxes payable for the Real Property in the year of closing as of the Closing Date based upon the calendar year. Seller shall pay, on or before the Closing Date, all special assessments levied, "pending," deferred or constituting a lien against the Real Property as of the Closing Date, including, without limitation, all installments of special assessments, including interest, payable in the year of Closing. d. Recording Costs. Seller will pay the cost of recording all documents necessary to place record title in Seller in the condition warranted by Seller in this Agreement. Buyer will pay the cost of recording all other documents. e. Other Costs and Expenses. All other operating costs of the Real Property shall be prorated between Seller and Buyer as of the Closing Date on an accrual basis. f. Attorneys' Fees. Seller and Buyer shall each pay its own attorneys' fees in connection with the preparation and negotiation of this Agreement and the Closing, except that a party defaulting under this Agreement or any of its respective Closing Documents shall pay the reasonable attorneys' fees and court costs incurred by the non - defaulting party to enforce its rights regarding such default. 8.) OPERATION PRIOR TO CLOSING. During the period from the Effective Date through the Closing Date (the "Executory Period"): a. Seller shall not market the Real Property, nor offer it for sale to the public or any other entities or natural persons, nor execute any contracts, leases, or other agreements regarding the Real Property, nor perform any act that would impair or encumber the title to the Real Property or negatively affect the condition of the Real Property. Seller additionally shall not remove, sell or otherwise dispose of any of the Personal Property referenced in Exhibit B. 9.) REPRESENTATIONS, WARRANTIES AND INDEMNITY BY SELLER. Seller represents and warrants to Buyer as follows, which representations and warranties shall be true and correct as of the Closing: a. Organization; Authority. Seller has the requisite power and authority to execute and perform this Agreement and any Seller's Closing Documents to be signed by it; such documents have been (or will be prior to Closing) duly authorized by all necessary action on the part of Seller and at the Closing shall have been duly executed and delivered such execution, delivery, and performance by Seller of such documents does not conflict with or result in a violation of any judgment, order, or decree of any court or arbiter to which Seller is a party, or any agreement by which Seller is bound; and such documents are and shall be valid and binding obligations of Seller, enforceable in accordance with their terms. b. Title to Real Property. Seller owns the Real Property and has good marketable title, free and clear of all encumbrances, except those encumbrances listed in the Title Commitment to which Buyer has waived its Objections. 7 C. Mechanic's Liens. All labor and materials which have been provided to the Real Property have been fully paid for or will be fully paid for, prior to the Closing Date. d. Utilities. Gas, sanitary, and storm sewer and water lines are available to the Real Property. Seller has received no notice of actual or threatened reduction or curtailment of any utility service now supplied to the Real Property. e. Rights of Others to Purchase Real Property. Seller has not entered into any other contracts, agreements or understandings, whether oral or written, for the sale of all or any portion of the Real Property, and there are no existing rights of first refusal or options to purchase all or any portion of the Real Property, or any other rights of others that might prevent the consummation of this Agreement. f. Wells and Septic. Seller knows of no wells on the Real Property. There is no "individual sewage treatment system" within the meaning of Minn. Stat. Section 115.55 on or serving the Real Property. Sewage generated at the Real Property goes to a facility permitted by the Minnesota Pollution Control Agency. g. Assessments. Seller has not received any notice of and, to the best of Seller's knowledge, there are no pending or commenced public improvements that may result in, assessments against the Real Property, nor has Seller received notice of any actual or proposed special assessments or reassessments of the Real Property. h. Litigation and Other Matters. Seller has received no notice, and has no knowledge of any pending notice, of a violation of any statutes, ordinances, regulations, judicial decrees, or orders, or the pendency of any lawsuits, administrative or arbitration hearings, governmental investigations, proceedings, applications, petitioners, or other matters affecting the Real Property or the use thereof. i. Condemnation. Seller has not received any notice of any pending condemnation, eminent domain or other similar action, suit or proceeding that would affect the Real Property. j. Hazardous Substances. No Hazardous Substances are or have been generated, treated, transferred from, released or disposed of, stored, deposited or otherwise located within the Real Property, surface or subsurface thereof, including without limitation, the surface and subsurface water of the Real Property, nor has any activity been undertaken by Seller on the Real Property which would cause: (i) The Real Property to become a hazardous waste treatment, storage or disposal facility within the meaning of, or otherwise bring the Real Property within the ambit of, the Resource Conservation and Recovery Act of 1976, 42 U.S.C. 6901 et seq., or any similar state law or local ordinance or any other Environmental Law as defined herein; or (ii) A release or threatened release of hazardous waste from the Real Property within the meaning of, or otherwise bring the Real Property within the ambit of, any Environmental Law as defined herein; or (iii) The discharge of pollutants or effluent into any water source or system, or the discharge into the air of any emissions, which would require a permit under the Federal Water Pollution Control Act, 33 U.S.C. 1251 et seq., or the Clean Air Act, 42 U.S.C. 7401 et seq., or any Environmental Law as defined herein. For purposes of this warranty and representation, the term "Hazardous Substances" means asbestos and asbestos -containing materials, polychlorinated biphenyls, urea formaldehyde, nuclear fuel or materials, chemical waste, radioactive materials, explosives, known carcinogens, petroleum products, or other dangerous, toxic, or hazardous pollutant, contaminant, chemical, material or substance defined as hazardous or as a pollutant or contaminant in, or the release or disposal of which is regulated by, any Environmental Laws. For purposes of this Agreement, the term "Environmental Laws" shall mean the Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), 42 U.S.C. §§ 9601-9657, as amended, and any other federal, state and local laws, rules and regulations dealing with Hazardous Substances, the environment or public health. k. FIRPTA. Seller is not a "foreign person," "foreign partnership," "foreign trust" or "foreign estate," as those terms are defined in Section 1445 of the Internal Revenue Code. 1. Airport Zoning Ordinance. For the purposes of satisfying any applicable requirements of Minn. Stat. Sec. 360.065, a copy of any airport zoning regulations affecting the Real Property can be reviewed or obtained at the Office of the Dakota County Recorder. in. Condition of Property. Except for the obligations, warranties, covenants and representations and all other terms explicitly set forth in this Agreement relevant to the condition of the Real Property, the Parties agree that Buyer will accept possession of the Real Property in its AS -IS condition, WITH ALL FAULTS, and the sale of the Real Property to Buyer shall be without any other representation, covenant or warranty of any kind, express or implied, and Buyer, for Buyer, Buyer's agents, attorneys, representatives, heirs and assigns does hereby disclaim and renounce any other representation or warranty. n. Breach and Indemnity. In the event Buyer discovers a breach of a Seller representation or warranty prior to Closing, Buyer may terminate this Agreement and receive a refund of its Earnest Money. The representations, warranties and indemnifications in this Section 9 shall survive the Closing for a period of two (2) years after the Closing Date. 10.) REPRESENTATIONS, WARRANTIES AND INDEMNITY BY BUYER. Buyer represents and warrants to Seller that Buyer has the power and authority to execute this Agreement and any Buyer's Closing Documents signed by it; that all such documents have been authorized by all necessary action on the part of Buyer and at the Closing shall have been duly executed and delivered; that the execution, delivery, and performance by Buyer of such documents does not conflict with or violate any judgment, order or decree of any court or arbiter or any agreement by which Buyer is bound; and that all such E documents are valid and binding obligations of Buyer and are enforceable in accordance with their terms. The representations, warranties and indemnifications in this Section 10 shall survive the Closing for a period of two (2) years after the Closing Date. 11.) CONDEMNATION. If, prior to the Closing Date, any governmental entity commences any eminent domain proceedings ("Proceedings") against all or any part of the Real Property, Seller shall give notice to Buyer of such fact, and, at Buyer's option (to be exercised by notice to Seller within thirty (30) days after Seller's notice), this Agreement shall terminate, in which event Title Company shall promptly return the Earnest Money to Buyer. Upon such termination and return, neither Seller nor Buyer shall have any further rights or obligations under this Agreement, except for the Surviving Covenants. If Buyer does not give such notice, then there shall be no reduction in the Purchase Price, provided, however, that Seller shall assign to Buyer at the Closing Date all of Seller's right, title, and interest in and to any award made or to be made in the Proceedings. Prior to the Closing Date, Seller shall not designate counsel, appear in, or otherwise act with respect to the Proceedings without Buyer's prior written consent. 12.) DAMAGE. If, prior to the Closing Date, all or any part of the Real Property is substantially damaged by fire, casualty, the elements, or any other cause, Seller shall immediately give notice to Buyer of such fact and at Buyer's option (to be exercised within thirty (30) days of Seller's notice), this Agreement shall terminate, in which event neither party will have any further obligations under this Agreement, and the Earnest Money, together with any accrued interest, shall be refunded to Buyer. If Buyer fails to elect to terminate despite such damage, or if the Real Property is damaged but not substantially, Seller shall promptly commence to repair such damage or destruction and return the Real Property to its condition prior to such damage. If such damage shall be completely repaired prior to the Closing Date then there shall be no reduction in the Purchase Price and Seller shall retain the proceeds of all insurance related to such damage. if such damage shall not be completely repaired prior to the Closing Date, but Seller is diligently proceeding to repair, then Seller shall complete the repair after the Closing Date and shall be entitled to receive the proceeds of all insurance related to such damage after repair is completed; provided, however, Buyer shall have the right to delay the Closing Date until repair is completed without cost to Buyer. If Seller shall fail to diligently proceed to repair such damage then Buyer shall have the right to require the Closing to occur and the Purchase Price shall be reduced by the cost of such repair, or at Buyer's option, the Seller shall assign to Buyer all right to receive the proceeds of all insurance related to such damage and the Purchase Price shall remain the same. For purposes of this Section, the words "substantially damaged" mean damage that would cost $25,000 or more to repair. 13.) ASSIGNMENT. Buyer may not assign its rights under this Agreement for any other purpose, without the prior written consent of the Seller. 14.) SURVIVAL. All of the covenants, representations and warranties made in this Agreement which, either by their terms expressly survive Closing, or are contained in any schedule, exhibit, certificate, or document delivered at Closing, will survive and be enforceable after the Closing. 10 15.) NOTICES. Any notice required or permitted to be given under any provision of this Agreement shall be in writing and shall be deemed to have been given in accordance with this Agreement, if it is mailed, by United States certified mail, return receipt requested, postage prepaid; or if deposited cost paid with a nationally recognized, reputable overnight courier, or delivered by any other means reasonably calculated to reach the other party, including but not limited to hand delivery, email transmission or facsimile transmission, provided that any such notice shall be deemed to have been given and shall be effective only when actually received by the addressee, proof of which shall be furnished by the parry sending such notice. Notice must be properly addressed as follows: If to Seller: City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Attention: David M. Osberg E-mail: dosberg@cityofeagan.com Fax Number: 651-675-5012 with a copy to: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue Suite 525 Apple Valley, Minnesota 55124 Attn: Robert B. Bauer E-mail: rbauer@dmshb.com Fax Number: (952) 432-3780 If to Buyer: Art Works Eagan Attn: Caitlin Dowling 2215 James Court Eagan, MN 55122 E -Mail: caitlindowling_@artworksea ag n.org Fax Number: N/A with a copy to: Law Offices of Mitzi T. Gramling, LLC Attn: Mitzi Gramling 1375 Chatterton Road Eagan, Minnesota 55123 E -Mail: mlt rg amling2ggmail.com Fax: N/A Notice shall be effective, and the time for response to any notice by the other party shall commence to run, two (2) business day after any such mailing, deposit or receipt. Either Seller or Buyer may change its address for the service of notice by giving notice of such change to the other party, in any manner above specified, ten (10) days prior to the effective date of such change. 11 16.) CAPTIONS; EXHIBITS. The section and paragraph headings or captions appearing in this Agreement are for convenience only, are not a part of this Agreement, and are not to be considered in interpreting this Agreement. All schedules, exhibits, addenda or attachments referred to herein are hereby incorporated in and constitute a part of this Agreement. 17.) ENTIRE AGREEMENT; MODIFICATION. This written Agreement constitutes the complete agreement between Seller and Buyer and supersedes any prior oral or written agreements between them regarding the Real Property. There are no oral agreements that change this Agreement, and no amendment of any of its terms will be effective unless in writing and executed by both Seller and Buyer. 18.) BINDING EFFECT. This Agreement binds and benefits Seller and Buyer and their respective successors and assigns. 19.) CONTROLLING LAW. This Agreement has been made under, and will be interpreted and controlled by, the laws of the State of Minnesota. 20.) WAIVER. No waiver of the provisions of this Agreement shall be effective unless in writing, executed by the party to be charged with such waiver. No waiver shall be deemed a continuing waiver or waiver in respect of any subsequent breach or default, either of similar or different nature, unless expressly stated in writing. 21.) COUNTERPARTS. This Agreement may be executed in any number of counterparts and each such counterpart shall be deemed to be an original instrument, but all such counterparts together shall constitute but one Agreement. 22.) FACSIMILE SIGNATURES. This Agreement may be executed with signatures transmitted by facsimile or email and shall constitute a binding agreement with such signatures. Nonetheless, any party providing facsimile or emailed signatures shall provide the other party with the original signatures within five (5) business days after providing the facsimile signature page(s). 23.) SEVERABILITY. If any provision of this Agreement is determined by a court of law of competent jurisdiction to be invalid or unenforceable, such provision shall be deemed to be modified to be within the limits of enforceability or validity, if feasible; however, if the offending provision cannot be so modified, it shall be stricken and all other provisions of this Agreement in all other respects shall remain valid and enforceable. 24.) LIMITATION OF LIABILITY. Upon Closing, Buyer shall neither assume nor undertake to pay, satisfy or discharge any liabilities, obligations or commitments of any Seller other than those specifically agreed to between the parties and set forth in this Agreement. 26.) REMEDIES. Time is of the essence for this Agreement. If Seller fails to perform any obligations under this Agreement, Buyer's sole remedy is to terminate this Agreement and obtain a full refund of the Earnest Money. If Buyer defaults in performance of its obligations under this Agreement, Seller shall have the right to terminate this Agreement 12 by giving notice as required by this Agreement and to obtain the Earnest Money (to the extent paid by the Buyer) as liquidated damages. Such termination of the Agreement and receipt of the Earnest Money will be the only remedies available to Seller for such default by Buyer, and Buyer will not be liable for damages or specific performance. 27.) REAL ESTATE BROKERS. Seller and Buyer represent and warrant to each other that they have dealt with no brokers, finders or the like in connection with this transaction, and agree to hold each other harmless against all claims, damages, costs or expenses of or for any other such fees or commissions resulting from their actions or agreements regarding the execution or performance of this Agreement, and will pay all costs of defending any action or lawsuit brought to recover any such fees or commissions incurred by the other party, including reasonable attorneys' fees. Seller and Buyer have executed this Agreement as of the date set forth above. able,. a. Art Works Eagan an Jerri Neddermeyer Its: President SELLER: City of Eagan By: Mike Maguire Its: President By: Cheryl Stevenson Its: Deputy Clerk 13 THIS INSTRUMENT WAS DRAFTED BY: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue Suite 525 Apple Valley, MN 55124 (952) 953-8847 14 EXHIBIT A: LEGAL DESCRIPTION OF REAL PROPERTY The real property located at 3795 Pilot Knob Road, Eagan, Dakota County, Minnesota, legally described as: The parcel identified as 10 01600 80 020, together with an easement for ingress and egress and parking for that portion of tax Parcel No. 10 02100 O1 020, which lies north of Kingswood Pond Road. EXHIBIT B: PERSONAL PROPERTY The following is a complete inventory of the furnishings, window coverings, appliances, equipment, and any other unaffixed items that are owned by Seller and situated in or around the Real Property, that shall be included in this Sale and Purchase Agreement: EXHIBIT C COVENANTS, CONDITIONS AND RESTRICTIONS AGREEMENT This Property Covenants, Conditions and Restrictions Agreement (hereinafter, "Agreement") is made this day of , 2017, by and between the City of Eagan, a Minnesota municipal corporation (the "City") and Art Works Eagan, a Minnesota non-profit corporation ("Art Works"). The City and Art Works are collectively hereinafter referred to as the "Parties". RECITALS WHEREAS, the City is the owner of certain property located in the City of Eagan and legally described as: The parcel identified as 10-01600-80-020, together with an easement for ingress and egress and parking for that portion of tax Parcel No. 10-02100-01-020, which lies north of Kingswood Pond Road. (the "Property"); and WHEREAS, the City has agreed to convey the Property to Art Works and Art Works intends to use the Property as a community arts services facility. The City desires to establish and impose upon the Property, for the benefit of the City and Art Works, the hereinafter specified covenants, conditions and restrictions; and WHEREAS, the establishment and imposition on the Property of such covenants, conditions and restrictions was a material inducement and consideration for the City's sale of the Property and Art Works' acquisition of the Property from the City. NOW, THEREFORE, the Parties agree as follows: ARTICLE 1 RESTRICTIONS ON USE OF THE PROPERTY 1.1 General. All owners, occupants, and secured parties, by their acceptance or assertion of an interest in the Property, covenant and agree that, the occupancy, use, operation, transfer, alienation and conveyance of the Property shall be subject to the restrictions contained herein. The Property shall be owned, conveyed, encumbered, leased, used and occupied subject to this Agreement, as amended from time to time. All covenants, conditions and restrictions set forth herein shall run with the land constituting the Property and shall be a burden and benefit to all owners, occupants and to any other person acquiring or owning an interest in the Property, their heirs, personal representatives, successors and assigns. 1.2 Prohibited Uses. No portion of the Property may be used or operated for any of the following: (a) adult book store or sexually -oriented shop or theater, (b) any funeral home or mortuary, (c) any medical clinic where it is the primary use for the Property, (d) any nursing home, rest homes, retirement homes or day care center where the same is a primary use for the Property or, (e) restaurant where it is a primary use for the Property. 1.3 Alterations to Building. No changes to the exterior finishes shall be made to the building or the Property without the written consent of the City, which shall not be unreasonably withheld, delayed or conditioned. Notwithstanding the foregoing, any nonmaterial changes to the exterior finishes of the building may be approved by City Staff. To the extent City Staff believes the change to be material, written consent of the City is required. Art Works shall not be subject to any fees or other charges in requesting such approval or consent. Any approval required by this Section 1.3 shall be deemed given 60 days following request for consent, unless during such 60 -day period the City provides written notice of its disapproval, together with the basis for such disapproval with reasonable specificity. 1.3.1 Exclusions. This section 1.3 shall not apply to signage identifying the occupant of the Property, nor to any ordinary maintenance, repair or replacement, including without limitation the upkeep and replacement of landscaping or other exterior improvements, repair, repaving or re -striping of parking areas, or cleaningopainting the exterior of the building, so longas s any re -painting is similar in color to the then - current exterior, and does not include installation or creation of public art or murals. ARTICLE 2ENFORCEMENT OF COVENANTS, CONDITIONS, RESTRICTIONS AND EASEMENTS 2.1 Enforcement. Each of the restrictions and covenants set forth herein shall be enforceable by the City. No other person or entity shall have any right to enforcement. Nothing contained herein shall constitute a dedication of any interest in such restrictions, and covenants to the public, or give any members of the public any rights hereunder. Failure to enforce the restrictions and covenants herein contained shall in no way be deemed a waiver of the right to do so thereafter. 2.2 Remedies for Violation. In the event of any violation or attempted or threatened violation of the terms hereof or any interference or attempted or threatened interference with the rights and obligations herein granted, each of the restrictions and covenants may be enforced by a proceeding at law or in equity or both. 2.3 Cost of Enforcement. If the City seeks to enforce any of the restrictions and covenants created herein in judicial proceedings, the City shall be reimbursed for all or any part of the costs incurred therein, including but not limited to reasonable attorneys' fees, costs and expenses. 2 ARTICLE 3 MISCELLANEOUS 3.1 Notices. Any notice required or permitted to be given under any provision of this Agreement shall be in writing and shall be deemed to have been given in accordance with this Agreement, if it is mailed, by United States certified mail, return receipt requested, postage prepaid; or if deposited cost paid with a nationally recognized, reputable overnight courier, or delivered by any other means reasonably calculated to reach the other party, including but not limited to hand delivery, email transmission or facsimile transmission, provided that any such notice shall be deemed to have been given and shall be effective only when actually received by the addressee, proof of which shall be furnished by the party sending such notice. Notice must be properly addressed as follows: If to City: City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Attn: Jill Hutmacher, Director of Community Development with a copy to: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue Suite 525 Apple Valley, Minnesota 55124 Attn: Robert B. Bauer If to Art Works: Art Works Eagan Attn: Caitlin Dowling 3795 Pilot Knob Road Eagan, MN 55122 With a copy to: Law Offices of Mitzi T. Gramling, LLC Attn: Mitzi Gramling 1375 Chatterton Road Eagan, Minnesota 55123 Notice shall be effective, and the time for response to any notice by the other party shall commence to run, two (2) business day after any such mailing, deposit or receipt. Either Seller or Buyer may change its address for the service of notice by giving notice of such change to the other party, in any manner above specified, ten (10) days prior to the effective date of such change. 3 3.2 No Amendments. No amendment or modification of the terms of this Agreement will be effective unless in writing and executed by the City and all owners of the Property, and consented to by each and every holder of any mortgage(s) on Property or any part thereof. 3.3 Severability. Invalidation of any one of these covenants or restrictions by judgment or court order shall in no way affect any other provisions which shall remain in full force and effect. 3.4 Captions. The title of this instrument and the captions or headings of the articles, sections and subsections hereof are for convenience of reference only and are not to be used in the interpretation of this instrument. 3.5 Waiver. Failure by any party to enforce any provision of this Agreement shall not be deemed a waiver of the right to do so thereafter. 3.6 Binding Effect. This Agreement shall be binding upon, inure to the benefit of, and be enforceable by the respective successors and assigns of the Parties hereto. Time is of the essence with respect to the performance of the obligations set forth in this Agreement. No third party beneficiary rights are created by this Agreement. 3.7 Counterparts. This Agreement may be executed in any number of counterparts with the same force and effect as if all signatures were appended to one document, each of which shall be deemed an original. ARTICLE 4DISPUTE RESOLUTION 4.1 Except in connection with a proceeding in equity, which will be governed by the rules of procedure of the applicable court, any claims, disputes or other matters in question between the Parties hereto arising out of or relating to this Agreement or any breach hereof shall be first submitted to mediation, with the Parties sharing equally the cost thereof. If the Parties cannot agree on the mediator, one shall be appointed by the district court. If the dispute is not resolved through mediation, the venue for any dispute shall be the District Court for Dakota County, Minnesota. Signatures appear on the following page. 0 IN WITNESS WHEREOF, the undersigned have executed this instrument the day and year first set forth above. Art Works Eagan By: Jerri Neddermeyer Its: President City of Eagan By: Mike Maguire Its: President By: Cheryl Stevenson Its: Deputy Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 2017, by Mike Maguire and Cheryl Stevenson, the Mayor and Deputy Clerk of the City of Eagan, a Minnesota municipal corporation. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of 2017, by Jerri Neddermeyer, the President of Art Works Eagan, a Minnesota non-profit corporation, on behalf of the non-profit corporation. Notary Public 5 EXHIBIT B: PERSONAL PROPERTY The following is a complete inventory of the furnishings, window coverings, appliances, equipment, and any other unaffixed items that are owned by Seller and situated in or around the Real Property, that shall be included in this Sale and Purchase Agreement: Main Level Large desk Podium Dry erase board in conference room Keyboard tray in reception area Stove in kitchen Microwave in kitchen Fire extinguisher in kitchen Second Level Two movie screen boards Two white boards Room divider Upstairs Kitchen Dishwasher Microwave Stove Refrigerator Second Floor Mechanical Room All extra filters Grease gun Basement — Lower Level Humidifier All paint cans, ceiling tiles and light fixtures Lower Level Caged Area Any work stations remaining in the lower level caged area as of the date of closing. One door Computer rack station Agenda Information Memo January 17, 2017 Eagan City Council Meeting PUBLIC HEARING A. Project 1227, Cedar Industrial Park Street Improvements Action To Be Considered: Close the public hearing and approve Project 1227 (Cedar Industrial Park - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the commercial/industrial streets within Cedar Industrial Park, in northwest Eagan located west of Highway 13. ➢ A structural mill and overlay of these streets is programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ On December 20, 2016, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for Tuesday, January 17, 2017. ➢ An informational neighborhood meeting was held on January 9 for the adjacent property owners to discuss the proposed improvements. Of the 23 commercial/industrial properties to be assessed under this improvement, one (1) representative from one (1) property attended the meeting. Attachments (2) PHA -1 Feasibility Report PHA -2 Neighborhood Meeting Minutes January 17, 2017 �I Ailkhhw- City at Eagan In To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 17, 2017 Re: Cedar Industrial Park Street Revitalization City Project No.: 1227 Attached is the feasibility report for the Cedar Industrial Park Street Revitalization, City Project No. 1227. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: 0)�,' X414A D artment of Public Works Reviewed By: Finance ment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. f _ ll l Aaron Nelson Date: _jll �0 Date: f t1 TABLE OF CONTENTS Executive Summary..................................................................................................... Z Introduction/History .....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included.....................................................................................................3 Street Pavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 Cost Estimate...............................................................................................................7 Assessments................................................................................................................7 AssessmentFinancing Options.....................................................................................8 Revenue Source...........................................................................................................8 ProjectSchedule..........................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Cedar Industrial Park Project # 1227 Street Area 17,566 Sq. Yds. Street Length 3,856 Feet Streets Included Seneca Road Kennebec Road Shawnee Road Constructed 1970 Overlayed 1992 Crack Sealed 1 - Seal Coated 1997, 2005 Absolute Location West of Section 17 Township 27, Range 23 Relative Location South of Yankee Doodle Road West of TH 13 Project Details • Roadway resurfacing (full width mill, 2" PCI Rating 47/100 overlay) $264,000 - Recommended - • Replacement of damaged curb & gutter Improvement Resurface • Concrete entrance repairs Curb Removal 6% Scope ® Adjustment/Replacement of: Total $396,100 $ 358,600 (91%) $ 37,500 (9%) • Sanitary/Storm sewer • Utility castings • Water gate valves C/I Lots 23 • Street signage • Utility Improvements Cost Estimate/ Revenue Cedar Industrial Park 1 Property city Mill & Overlay wl Signage $264,000 $264,000 - Repair Existing Concrete Curb & Gutter $ 24,900 - $24,900 Utility Improvements $ 12,600 - $12,600 Concrete Entrance Repairs $ 94,600 $ 94,600 - Total $396,100 $ 358,600 (91%) $ 37,500 (9%) Cedar Industrial Park 1 January 17, 2017 Neighborhood Street Revitalization Cedar Industrial Park Eagan, Minnesota <��>IlntroductlonZ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital improvement Program (CIP) for street rehabilitation is developed from this information. The 3,856 feet of industrial streets in the Cedar Industrial Park area in west -central Eagan have been identified for 2017 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1970, and were overlayed In 1992. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 25 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1997 and 2005. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Cedar Industrial Park 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (full -width mill and 2" overlay) for approximately 3,856 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, concrete entrance repairs, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, and replacement of street signage. 4��Area to Be Included Properties included in the project lie within the West Y2of Section 1.7, lying South of Yankee Doodle Road, West of TH 13, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and Improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay i 0-35 Reconstruct/ Reclaim Cedar Industrial :Park 3 The 2016 PCI rankings for the street segments have a weighted average pavement condition rating of 47, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2017 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. <;�5!Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 6-1/2" bituminous pavement supported by 10" gravel base. The existing bituminous surface will be milled its full width to accommodate a 2 -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for commercial roadways. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 6% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Cedar industrial Park 4 Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. There are a couple manholes structures that require replacement due to deterioration. These manholes will be financed through the Combined Utility Fund. Driveway Replacement — Many of the adjacent properties have concrete aprons that are in disrepair, and are proposed to be replaced. The entrances will be reconstructed with 7" -thick concrete aprons in accordance with Eagan Standard Detail 440. These replacements will provide commercial entrances of adequate strength and width, and will be consistent with similar projects in commercial/industrial areas within the project area and throughout the City. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights—The streetlights in the project area (maintained by Xcel Energy) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. Cedar Industrial Park 5 In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require focal governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this commercial area were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are 52' to 54' wide, primarily accommodate commercial/industrial traffic, and have limited pedestrian/bicycle traffic. Given the type of uses in the area, commercial/industrial traffic, and limited pedestrian/bicycle traffic, complete streets guidelines may not be appropriate in this area. Easement hermits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that a Mn/DOT right-of-way permit will be required for the resurfacing project. q-'�Feaslbffltyand Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It Is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2017 — 2021) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cedar Industrial Park 6 COst Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2017 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond Interest. A summary of the costs is as follows: Cedar Industrial Park Mill& Overlay........................................................................ $ 264,000 « Repair Existing Concrete Curb & Gutter ................................ $ 24,900 s Utility Improvements............................................................. $ 12,600 « Concrete Entrance Repairs .................................................... S 94,600 Total........................................................................... $ 396,100 Assessrnents Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for commercial streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Mill & Overlay — Commercial/industrial Repair Existing Concrete Curb & Gutter Utility improvements Concrete Entrance Repairs Assessment Ratio Property City 100% 100% W 100% 100% Commercial/industrial Parcels—All commercial/industrial properties (23 total) as shown on Figure 2, adjacent to, or having access on to the street to be improved, are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for commercial roadways, regardless of width. The estimated cost per net acre, based on the City's Assessment Policy, is $4,040/ net acre and is calculated as follows: Mill & Overlay — (C/i) o 7,712' C/I Frontage/ 7,712' Total Frontage= 100% C/I Frontage o $264,000 (Mill & Overlay Costs) x 100% (Assessment Rate) x 100% (C/I frontage) = $264,000 o $264,000 / 65.32 net acres = $4,041.64, rounded to $4,040 / net acre (C/1) Cedar Industrial Park 7 Driveway Entrance Replacement — Several properties have driveway entrances with damaged concrete driveway aprons that will be replaced. Properties are proposed to be assessed for the total cost of repairs. The estimated cost of driveway repairs is approximately $94,600 or $110/ SY and is calculated as follows: Total area of concrete driveway apron repair = 711 SY Total concrete driveway apron cost= $94,600 * Total cost/SY =$133.05, rounded to $133/ SY <�;>Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over ten years for commercial/industrial owners. In 2016, the interest rate was set at 3.5%. The 2017 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a C/I assessment for every $1,000 assessed, with an estimated 3.5% interest for the assessed amounts, and assumes 14 months interest for the first year: i . Principal / Year Interest / Year j Cost / Year i 1" Year r $100 J $41 C $141 10#h Year $100.-v $104 Bonds may be issued to finance the improvements. �XReveTue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $24,900. The Combined Utility Fund will finance the estimated $12,600 utility improvements. Cedar industrial Park _ 8 Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $ 264,000 $ 264,000 - Repair Existing Curb & Gutter $ 24,900 - $ 24,900 Utility Improvements $ 12,600 $ 12,600 Concrete Entrance Repairs $ 94,600 $ 94,600 - Totals $ 396,100 $ 358,600. $ 37,500 The Major Street Fund will finance the estimated street related project deficit of $24,900. The Combined Utility Fund will finance the estimated $12,600 utility improvements. Cedar industrial Park _ 8 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing..............................................................................December 20, 2016 Informational Meeting.................................................................................January 9, 2017 Public Hearing............................................................................................January 17, 2017 Approve Plans and Specifications.............................................................. February 7, 2017 BidDate.......................................................................................................... March 9, 2017 Award Contract........................................................................................... March 21, 2017 Start Construction............................................................................................. May 1, 2017 ProjectCompletion.......................................................................................... August, 2017 Final Cost Report ........................................................................................September, 2017 Final Assessment Hearing...................................................................................... Fall, 2017 First Payment Due with Property Tax Statement ........................................... May 15, 2018 Cedar Industrial Park 9 Appendlx A Preliminary Cost Estimate City Project 1227 Cedar Industrial Park Addition Updated:12/15/16 Item No. I Item I Unit ( I Unit Price Est Qty I Estimated Cost Part I - Bituminous Street Overlay Part it - Repair Existing Curb & Gutter 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 100 $ 1,000.00 2232.501 Mill Bituminous Pavement - Full Width (1-3/4" Depth) SY $ 3.00 17570 $ 52,710.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 1142 $ 3,426.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 2174 $ 130,440.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 10 $ 1,300.00 2504.602 Adjust Gate Valve Box EA $ 225.00 3 $ 675.00 2504.602 Repair Gate Valve Mid Section EA $ 400.00 1 $ 400.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 300.00 2 $ 600.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 3 $ 2,100.00 2506.602 Adjust Manhole Casting- Riser Adjustment EA $ 250.00 3 $ 750.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS $ 1,775.00 1 $ 1,775.00 Subtotal 5% Contingency Subtotal 25% Indirect Costs Part I - Bituminous Street Overlay $ 201,176.00 $ 10,058.80 $ 211,234.80 $ 52,808.70 $ 264,043.50 Item No. Item Unit Unit Price Est City Estimated Cost Part it - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 455 $ 3,867.50 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 20 $ 2,600.00 2501.511 15" CS Pipe Culvert LF $ 15.12 10 $ 151.20 2504.602 Irrigation Repair EA $ 200.00 2 $ 400.00 2506.602 Adjust Frame & Ring Casting (CB) HOPE Rings EA $ 450.00 3 $ 1,350.00 2506.602 Remove & Replace CB Structure w/Cstg (2'x 3') EA $ 4,800.00 2 $ 9,600.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 175.00 1 $ 175.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 150.00 2 $ 300.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 18.00 455 $ 8,190.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 2825 $ 282.50 2573.530 Storm Drain Inlet Protection EA $ 125.00 1 $ 125.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 60.00 7 $ 420.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.50 101 $ 55550 Subtotal 5% Contingency Subtotal 25% Indirect Costs Part II - Repair Existing Curb & Gutter Cedar Industria! Park 10 S 79:516.7n $ 1,425.84 $ 29,942.54 $ 7,485.63 $ 37,428.17 Item No. j Item Unit � 5% Contingency Unit Price Est City I Estimated Cost Part III - Concrete Driveway Entrance. 75,699.45 25% Indirect Costs $ 18,924.86 Part III - Concrete Driveway Entrance $ 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 30 $ 255.00 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 611.67 $ 9,786.72 2104.505 Remove Bituminous Pavement SY $ 10.00 107 $ 1,070.00 2105501 Common Excavation CY $ 30.00 116.4 $ 3,492.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $ 28.00 259.67 $ 7,270.76 2360.501 5P WEA3408 Wearing Course Mixture (Patch) TON $ 130.00 30.68 $ 3,988.40 2531.501 Concrete Curb and Gutter, B618 LF $ 18.00 10 $ 180.00 2531.507 7" Concrete Driveway Pavement- High Early SY $ 55.00 123 $ 6,765.00 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 587.67 $ 38,198.55 2575.535 Water for Turf Establishment GAL $ 0.10 2609.9 $ 260.99 2575.551 Select Topsoll/Compost (Grade 1) mix CY $ 60.00 8.07 $ 484.20 2575,604 Seeding (MnDOT270 w/Type 5 Hydromulch) SY $ 5.50 62.38 $ 343.09 Subtotal $ 72,094.71 5% Contingency $ 3,604.74 Subtotal $ 75,699.45 25% Indirect Costs $ 18,924.86 Part III - Concrete Driveway Entrance $ 94,624.31 Part I - Bituminous Street Overlay $ 264,043.50 Part II - Repair Existing Curb & Gutter $ 37,428.17 Part III - Concrete Driveway Entrance $ 94,624.31 Project 1227 Total Cost $ 396,095.98 Cedar Industrial Park 11 Appendix 8 Preliminary Assessment Roll City Project 1227 Cedar Industrial Park Seneca Road Industrial P.I.N. Kennebec Drive Net Acreage unit Assessment Total Street Assessment Concrete Entrance Area (SY) Concrete Entrance Assessment ' ($133/SY) Total Assessment Industrial P.LN. Gross Acreage Net Acreage Unit Assessment Total Street Assessment Concrete Entrance Area (SY) Concrete I Entrance Assessment ($133/SY} i, Total Assessment I 3595 Kennebec Drive 109004000010 6.20 6.20 $ 4,040 $ 25,048 22.0 $3,115 $ 28,163 *3595 Kennebec Drive 101680003020 1,60 1.60 $ 4,040 $ 6,464 3.12 $0 $ 6,464 3600 Kennebec Drive 100170030010 4,29 4.29 $ 4,040 $ 17,332 73.2 $9,934 $ 27,265 i 3640 Kennebec Drive 101680002052 1.98 1.98 $ 4,040 $ 7,999 28.0 $3,719 ` $ 11,719 3645 Kennebec Drive 101680003023 -> 2.01 2.01 $ 4,040 $ 8,120 11.0 I $1,478 , $ 9,598 3650 Kennebec Drive 101680002053 1.17 1.17 $ 4,040 $ 4,727 122.0 $15,593 I $ 20,320 3659 Kennebec Drive 10168=3024 2.49 2.49 $ 4,040 $ 10,460 21.0 $2,805 $ 12,865 3660 Kennebec Drive 101680002062 1.49 1.49 $ 4,040 $ 61020 5.6 $758 $ 6,777 3670 Kennebec Drive 10168Q002063 138 1.38 $ 4,040 $ 5,575 14.4 $1,907 g $ 7,482 3695 Kennebec Drive 103255001010 ( 5.50 5.50 $ 4,040 $ 22.,Z20 6D.0 $8;076 $ 30,296 Subtotal 28.11 28,11 $ 113,564 357.2 $47,385 I $ 160,949 Seneca Road Industrial P.I.N. Gross Acreage Net Acreage unit Assessment Total Street Assessment Concrete Entrance Area (SY) Concrete Entrance Assessment ' ($133/SY) Total Assessment 1950 Seneca Road 101680001020 2.09 2.09 $ 4,040 $ 8,444 46,0 $6,191 $ 14,635 *1950 Seneca Road 101680001023 2.00 2.00 1 $ 4,040 $ 8,080 22,0 $3,027 $ 13,107 1960 Seneca Road 101680001022 1.78 1.78 $ 4,040 $ 7,191 11.3 $1,486 $ 8,678 1971 Seneca Road 101680002070 3.12 3.12 $ 4,040 $ 12,605 43.4 $5,885 $ 18,490 1975 Seneca Road 101680002010 3.20 3.20 $ 4,040 $ 12,928 40.7 $5,655 $ 18,583 1979 Seneca Road 101680002064 1.44 1.44 $ 4,040 $ 5,818 5.6 $751 $ 6,569 1980 Seneca Road 101680001021 4.11 4.11 $ 4,D4D $ 16,604 $0 $ 16,604 Subtotal 17.74 17.74 $ 71,670 168.0 $22,995 $94,665 Cedar Industrial Park 12 Shawnee Road Industrial P.I.N. Gross Acreage Not unit Acreage Assessment Total Street Assessment Concrete Entranre Area (SY} Concrete Entrance Assessment ($116/SYJ Total Assessment 19D4Shawnee Road 101680002045 5.57 5,57 $ 4,040 $ 22,503 46.6 $6,457 $ 28,960 *1904 Shawnee Road 101680002043 0.26 0.26 $ 4,040 r $ 1,050 $0 $ 1,050 1950 Shawnee Road 101680002051 1.00 100 4 4,040 $ 4,040 50.0 $6,721 $ 10,761 Subtotal 6.83 6.83 $ 27,593 96.6 $13,178 $ 46,771 Cedar Industrial Park 12 Sible Memorial Highway Concrete Concrete Concrete Concrete Net Unit Total Street Entrange Entrance Gross Net' Unit Total Street Entrance Entrance Total Industrial P.I.N. i (SY) ($133/SY) 3600 Blackhawk Road104875201010 ( 7.01 7.01 $ 4,040 $ 28,427 30.6 i $4,164 Acreage Acreage Assessment Assessment Area Assessment Assessment ' (SY) ($133/SY) 3665 Sibley Memorial 101680002030 2.85 2.85 $ 4,040 Hwy ( $ 11,514 57.3 $6,878 1 $ 18,392 3735 Sibley Memorial I 101680002020 2.78 2.78 $ 4,040 i Hwy I $ 11,231 $0 $ 11,231 Subtotal 5.63 5.63 $ 22,745 57.3 $6,878 $ 29,628 alackhawk Road Concrete Concrete Industrial p I.N. Gross Net Unit Total Street Entrange Entrance Total f Acreage Acreage Assessment Assessment Area Assessment Assessment i (SY) ($133/SY) 3600 Blackhawk Road104875201010 ( 7.01 7.01 $ 4,040 $ 28,427 30.6 i $4,164 $ 32,592 Subtotal 7.01 7.01 $ 2i3,4Z7 30.6 54,164 $ 32,592 -- Total Assessments 65.32 ( 55.32 $ 2647000 710.7 1 $44,600 $ 358,500 Commercial/ Industrial Frontage 7712 100% Non -Assessable Frontage 0 0% Total Frontage 7712 10096 Cedar Industria! Park 13 December 2016 Cedar Industrial Park Street Revitalization Project 1227 Fig. 2 60' ROW 52'-54' B.B. Ex. 8618 CURB & GUTTER L�6.5" BITUMINOUS SURFACE 10" CL. 4 AGGREGATE BASE Existing Typical Section 60' ROW 52'-54' B.B. FULL WIDTH MILL 2" TYPE 2360 BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 6.5" BITUMINOUS SURFACE 10" CL. 4 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section 98/12/2010 Cedar Industrial Park of laku Street Revitalization - Project 1227 Fig. 3 Engineering Department Typical Sections Cedar Industrial Park Neighborhood Street Revitalization City Project No. 1227 Informational Meeting — 3:30 P.M. Monday, Jan. 9, 2017 Conference Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 1 representative of the MVTA was in attendance (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the MVTA representative and presented project information, including details such as construction, costs, schedule and assessments. STREET IMPROVEMENT Questions/ Comments The representative was primarily interested in any impacts to the MVTA operations, and the anticipated schedule, as described below. 1. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work; however, some phases will require short-term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. Half of the MVTA's concrete driveway apron is damaged and will be removed and replaced. The driveway repairs will be phased to leave at least half of it open to traffic at all times. The project inspector will contact the MVTA prior to any driveway repairs being performed to ensure the phasing works for their operations. 2. How long will the construction last? How will it be phased? The contractor will have flexibility to determine how they phase each area, and construction is anticipated to begin as soon as early May (weather dependent) and needs to be complete by late June or early July. The size and scope of the improvements in this area will likely result in approximately a 4 to 5 week construction timeframe. The City will mail more detailed construction specific information as construction nears. Staff should have a better idea of the contractor's schedule about a week after the contract is awarded, so recommended calling in early April for more information. 3. What is the estimated assessment amount for the MVTA? The estimated assessment amount, and method of calculation, was shared with the representative. A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and with the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. :Paymentduring this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. The 2016 interest rate was 3.5%, and the 2017 rate will be determined in January. The meeting adjourned at 4:00 p.m. I sdndustriel Perk Street NeNtalint[an - Project 5227 Y rW NAME 1. C i,A 2. 3. 6. 7� 8. Cedar Industrial Park City Project 1 227 Neighborhood Assessment Meeting Monday, Jan. 9, 2017, 3:30 p.m. 1st Floor Conference Room CONTACT INFO Lit- � One Agenda Information Memo January 17, 2017 Eagan City Council Meeting PUBLIC HEARING B. Project 1228, Woodgate 2nd Addition Street Improvements Action To Be Considered: Close the public hearing and approve Project 1228 (Woodgate 2nd Addition - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Woodgate 2nd Addition neighborhood, in south central Eagan located north of Cliff Road and west of Johnny Cake Ridge Road. ➢ A structural mill and overlay of these residential streets is programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ On December 20, 2016, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for Tuesday, January 17, 2017. ➢ An informational neighborhood meeting was held on January 9 for the adjacent property owners to discuss the proposed improvements. Of the 128 properties to be assessed under this improvement, one (1) property owner attended the meeting. Attachments (2) PH13-1 Feasibility Report PHB-2 Neighborhood Meeting Minutes t �t caT` t City of Eap Demo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: .January 17, 2017 Re: Woodgate 2nd Addition Street Revitalization City Project No.: 1228 Attached is the feasibility report for the Woodgate 2nd Addition Street Revitalization, City Project No. 1228. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: a"'t"7 '4nl Qypartment of Public Works I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: (I Reg. No. 45795 Date: Reviewed By: Finance Niartment Date: f TABLE OF CONTENTS ExecutiveSummary..................................................................................................... 1 Introduction/History....................................................................................................2 Scope...........................................................................................................................3 Area To Be Included.....................................................................................................3 Street Pavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits.................................................................................•....................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................7 Assessments................................................................................................................7 AssessmentFinancing Options.....................................................................................8 Revenue Source...........................................................................................................8 ProjectSchedule..........................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map 2 Street Improvement/Assessment Area Map 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Woodgate 2nd Addition Project # 1228 Street Area 17,586 Sq. Yds. Street Length 4,665 Feet Overlay • Sanitary/Storm sewer Constructed 1975 Scope o Utility castings Walnut Lane Reconstructed 1996 Streets Included Walnut Circle Crack Sealed - • Street signage Hickory Hill • Utility Improvements Sea[ Coated 1999, 2007 o Storm sewer replacement/ upsizing on 56 R-3 Units SW 1 o Section 28 & Absolute Location SENSection 29 Relative Location West of Johnny Cake Ridge Rd. Township 27, Range 23 North of Cliff Road Project Details • Roadway resurfacing (edge mill & 1-1/2" overlay) PCI Rating 48/100 • Replacement of damaged curb & gutter Recommended $93,880 • Adjustment/Replacement of: Improvement Overlay • Sanitary/Storm sewer Curb Removal 12% Scope o Utility castings I$ 94,120 (29%)l $ 225,580 (71%) • Watergate valves • Street signage • Utility Improvements 72 R-1 lots Residential Lots o Storm sewer replacement/ upsizing on 56 R-3 Units Hickory Hill from cul-de-sac to pond Cost Estimate/ Revenue Woodgate 2"d Addition Property City Mill & Overlay w/ Signage $188,000 $94,120 $93,880 Repair Existing Concrete Curb & Gutter $ 82,600 $82,600 Utility Improvements $ 49,100 $49,100 Total $319,700 I$ 94,120 (29%)l $ 225,580 (71%) Woodgate 2"d Addition January 17, 2017 Neighborhood Street Revitalization Woodgate 2nd Addition Eagan, Minnesota <;--,�IntroductionjHistory Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital improvement Program (CIP) for street rehabilitation is developed from this information. The 4,665 feet of residential streets in the Woodgate 2"d Addition neighborhood in central Eagan has been identified for 2017 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1975 and were reconstructed in 1996. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1999 and 2007. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. There is, however, a history of flooding at the Hickory Hill Woodgate 2"d Addition 2 cul-de-sac. Two 12" storm sewer pipes enter a structure at the end of Hickory Hill, and a 12" pipe connects that structure to Pond BP -22 to the north. The structure and pipe system are undersized so large rain events overwhelm the system and storm water overflows the structure and travel overland behind the home at 1771 Hickory Hill. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. co e This project will provide resurfacing (edge mill and overlay) for approximately 4,665 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, utility improvements, storm water structure and pipe upsizing/replacement, and replacement of street signage. Area to Be Included Properties included in the project lie within the SW %, Section 28 and SE'/., Section 29, West of Johnny Cake Ridge Road, North of Cliff Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. 1;�>Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PC[) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2016 PCI rankings for the street segments have a weighted average pavement condition rating of 48, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the Woodgate god Addition 3 2017 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Concrete curb & gutter - Damaged curb & gutter will be replaced If severely cracked, spalled, or settled. It is estimated that approximately 12% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement—Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Woodgate 2nd Addition 4 Both storm structures at eth Hickory Hill cul-de-sac will be replaced with 48" manholes, the 12" pipe between structures will be replaced with a 24" RCP pipe, and the 12" pipe that connects to the pond will be replaced with a 24" HDPE pipe. There is an existing 15' drainage and utility easement over the existing pipe between 1167 and 1169 Hickory Hill. All trees (approximately 2) in the drainage and utility easement will need to be removed, and a portion of the adjacent driveways, in order to install the new pipe. These improvements will be financed through the Combined Utility Fund. Sidewalk/Path & Pedestrian Ramps -- Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps, This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do not exist. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, Woodgate 2"d Addition 5 convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have low traffic volumes, limited access points, and a sidewalk is available on Johnny Cake Ridge Road ( adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement hermits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2017 — 2021) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Woodgate 2nd Addition 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2017 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Woodgate 2nd ® Mill & Overlay........................................................................ $188,000 ® Repair Existing Concrete Curb & Gutter ................................ $ 82,600 • Utility Improvements............................................................. 49,100 Total........................................................................... $319,700 <�;>Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Cutter - 100% Utility Improvements - 100% Residential lots—All residential lots (72 R-1 single family homes, and 56 R-3 town home units) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. 100% of the street frontage is assessable, including outlots that are used as green space, as they are owned by the development. Following past practice, high density residential properties (R-3) are assessed at a rate of 75% of single family properties, so each unit is equivalent to 0.75 residential units. The estimated cost per ERU, based on the City's Assessment Policy, is $825 /ERU and is calculated as follows: Mill & Overlay: R-1 & R-3 Residential & Neighborhood Parks e 1 R-1 lot =1 Equivalent Residential Unit (ERU) • 1 R-3 unit = 0.75 ERU • TOTAL NUMBER OF ERU'S = (72 x 1.0 ERU) R-1 + (56 x 0.75 ERU) R-3 =114 ERU's o 9,330' R1/R3 Frontage/ 9,330' Total Frontage= 100% Woodgate 2nd Addition 7 o $188,000 (M ill & Overlay Costs) x 50% x 100%=$94,000 (Total 111/113 Assessment) o $94,000 / 114 ERU's = $824.56, rounded to $825/ ERU • R-1= $825 x 1.00 = $825/ lot ................................ (72 lots) • R-3 = $825 x 0.75 = $618.75, rounded to $620 / unit (56 units) q -!>Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2016, the interest rate was set at 3.5%. The 2017 rate is not yet available; however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedules are examples of residential assessments with an estimated 3.5% interest and assume 14 months interest for the first year: $825 R-1 Single Family Assessment F__ 1 year $165 $34 X199 �`5tnYear ; $165 1 6 I $171. _---- i $620 R-3 Town Home Assessment TI Principal / bear interes-t / Y ar j Cost / dear j i`15t Year i $124 �25 —_. 5t year $124$ 4 1$128 's Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $176,480. The Combined Utility Fund will finance the estimated $49,100 utility improvements. Woodgate 2nd Addition 9 Project Cost Property I assessment City Contribution Mill and Overlay (including Signage) $ 188,000 $ 94,120 93,880 Repair Existing Curb & Gutter $ 82,600 - $ 82,600 Utility Improvements $ 49,100 - $ 49,100 Totals $ 319,700 $ 94,120 $225,580 The Major Street Fund will finance the estimated street related project deficit of $176,480. The Combined Utility Fund will finance the estimated $49,100 utility improvements. Woodgate 2nd Addition 9 Pra ect Schedule Present Feasibility Report to City Council/ Order Public Nearing.............................................................................December 20 2016 InformationalMeeting................................................................................January 9 2017 Public Nearing............................................................................................January 17, 2017 Approve Plans and Specifications.............................................................. February 7, 2017 BidDate.......................................................................................................... March 9, 2017 AwardContract............................................................................................ March 21, 2017 StartConstruction............................................................................................ May 1, 2017 Project Completion.......................................................................................... August, 2017 FinalCost Report........................................................................................September, 2017 Final Assessment Nearing...................................................................................... Fall, 2017 First Payment Due with Property Tax Statement ........................................... May 15, 2018 Woodgate 2nd Addition 9 Appendix A Preliminary Cost Estimate City Project 1228 Woodgate 2nd Item No. ! Item( Unit I Unit Price i t Qty I Estimated Cost Part I - Bituminous Street Overlay 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 10 $ 100.00 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' Width) SY $ 1.50 7100 $ 10,650.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 1145 $ 3,435.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 1632 $ 97,920.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 12 $ 1,560.00 2504.602 Adjust Gate Valve Box EA $ 225.00 6 $ 1,350.00 2504.602 Repair Gate Valve Mid Section EA $ 400.00 1 $ 400.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 300.00 3 $ 900.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 700.00 20 $ 14,OOD.00 2506.602 Adjust Manhole Casting- Riser Adjustment EA $ 250.00 12 $ 3,000.00 2506.602 Remove & Replace Frame & Ring Casting (27") EA $ 950.00 1 $ • 950.00 2563.601 Traffic Control LS $ 3,000.00 1 $ 3,000.00 SP -1 Signage Remove and Replace LS $ 1,960.00 1 $ 1,960.00 Subtotal $ 143,225.00 5% Contingency $ 7,16L25 Subtotal $ 150,386.25 25% Indirect Costs $ 37,596.56 Part I - Bituminous Street Overlay $ 187,982.81 Item No. Item Unit 1 i Unit Price Est ! Estimated Cost Part II - Repair Existing Curb &a Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 1030 $ 8,755.00 2104.503 Remove Bituminous Pavement SF $ 10.00 140 $ 1,400.00 2104.503 Remove Concrete Sidewalk (4") SF $ 4.00 600 $ 2,400.00 2211.501 6" Aggregate Base, CI.5 (100% Crushed) TON $ 28.00 60 $ 1,680.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 88 $ 111440.00 2504.602 Irrigation Repair EA $ 200.00 15 $ 3,000.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 450.00 15 $ 6,750.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 1 $ 800.00 2506.602 Remove & Replace CB Structure w/Cstg (4' Dia) FA $ 5,200.00 3 $ 15,600.00 2101.507 Grubbing Tree $ 1,500.00 2 $ 3,000.00 2104.501 Remove Sewer Pipe LF $ 10.00 210 $ 2,100.00 2104.509 Remove Concrete Apron EA $ 100.00 1 $ 100.00 2503.541 24" RC Pipe Sewer (in street) LF $ 60.00 85 $ 5,100.00 2503.603 24" HDPE Pipe Sewer (side yard) LF $ 40.00 125 $ 5,000.00 2501.573 Install Pipe Apron EA $ 500.00 1 $ 500.00 2511.501 Random Rip Rap Class III CY $ 120.00 4 $ 480.00 2575505 Sod, Type Lawn SY $ 15.00 181 $ 2,715.00 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome 2521.501 Inset SF $ 8:00 160 $ 1,280.00 2521.501 4" Concrete Sidewalk SF $ 5.00 440 $ 2,200.00 2531.501 Concrete Curb and Gutter, 6618 LF $ 18.00 80 $ 1,440.00 2531.501 Concrete Curb and Gutter, D412 LF $ 16.00 950 $ 15,200.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) SF $ 45.00 32 $ 1,440.00 Woodgate 2"d Addition 10 2540.602 Repair Underground Electric Fence EA $ 100.00 10 $ 1,000.00 2540.602 Repair Landscaping EA $ 250.00 5 $ 1,250.O0 2572.503 Application of Water for Turf Establishment GAL $ 0.10 16500 $ 1,650.00 2573.530 Storm Drain Inlet Protection EA $ 725.00 5 $ 625.00 2575.551 Boulevard Topsoil Borrow CY $ 60.00 41 $ 2,460.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.50 187 $ 1,028.50 Subtotal $ 100,393.50 5% Contingency $ 5,019.68 Subtotal $ 105,413.18 25% Indirect Costs $ 26,353.29 Part II - Repair Existing Curb & Gutter $ 131,766.47 Part I - Bituminous Street Overlay $ 181,982.81 Part 11- Repair Existing Curb & Gutter $ 131,766.47 Project 1228 Total Cost $ 319,749.28 Woodgate 2nd Addition 11 Appendix 0 Preliminary Assessment Roll City Project #1228 Woodgate 2nd Addition Hill Woodgate 2nd Addition 12 Hickory Hill R-1 Residential P.I.N. Lot # Lots' 6 valent UnitAssessment Total 1734 Hickory Hili 108460103010 1 1 $ 825 $ 825 1735 Hickory Hill 108460104010 1 1 1 $ 825 $ 825 1737 Hickory Hill 108460104020 1 1 $ 825 $ 825 1738 Hickory Hill 108460103020 1 1 $ 825 $ 825 1739 Hickory Hili 108460104030 1 1 $ 825 $ 825 1741 Hickory Hill 108460104040 1 1 $ 825 $ 825 1742 Hickory Hill 108460103030 1 1 $ 825 $ 825 1743 Hickory Hill 108460104050 1 1 $ 825 $ 825 1744 Hickory Hill 108460103040 1 1 $ 825 $ 825 1745 Hickory Hili 108460104060 1 1 $ 825 $ 825 1746 Hickory Hill 108460103050 1 1 $ 825 $ 825 1747 Hickory Hill 108460104070 1 1 $ 825 $ 825 1748 Hickory Hill 108460107100 1 1 $ 825 $ 825 1749 Hickory Hill 108460104080 1 1 $ 825 $ 825 1750 Hickory Hill 108460107110 1 1 $ 825 $ 825 1751 Hickory Hili 108460104090 1 1 $ 825 $ 825 1752 Hickory Hill 108460107120 1 1 $ 825 $ 825 1754 Hickory Hill 108460107130 1 1 $ 825 $ 825 1756 Hickory HEA 108460107140 1 1 $ 825 $ 825 1757 Hickory Hill 108460106130 1 1 $ 825 $ 825 1758 Hickory Hill 108460107150 1 1 $ 825 $ 825 1759 Hickory Hill 108460106140 1 1 $ 825 $ 825 1760 Hickory Hill 108460107160 1 1 $ 825 $ 825 1761 Hickory Hill 108460106150 1 1 $ 825 $ 825 1762 Hickory Hill 108460107170 1 1 $ 825 $ 825 1764 Hickory Hill 108460107180 1 1 $ 825 $ 825 1765 Hickory Hill 108460106160 1 1 $ 825 $ 825 1767 Hickory Hill 108460106170 1 1 $ 825 $ 825 1769 Hickory Hill 108460106180 1 1 $ 825 $ 825 1771 Hickory Hill 108460106190 1 1 1 $ 825 $ 825 Subtotal 30 30 $ 24,760 Hill Woodgate 2nd Addition 12 Woodgate 2nd Addition 13 Walnut Circle R-1 Residential P.I.N. # Lots Cot Equivalent Unit Assessment Total 1706 Walnut Circle 108460108011 1 1 $ 825 $ 825 1708 Walnut Circle 108460108021 1 1 $ 825 $825 1709 Walnut Circle 108460102210 1 1 $ 825 $ 825 1710 Walnut Circle 108460108030 1 1 $ 825 $ 825 1712 Walnut Circle 108460108040 1 1 $ 825 $ 825 1713 Walnut Circle 108460102200 1 1 $ 825 $ 825 1714 Walnut Circle 108460108050 1 1 $ 825 $ 825 1716 Walnut Circle 108460107010 1 1 $ 825 $ 825 1717 Walnut Circle 108460102190 1 1 $ 825 $ 825 1718 Walnut Circle 108460107020 1 1 $ 825 $ 825 1720 Walnut Circle 108460107030 1 1 $ 825 $ 825 1721 Walnut Circle 108460103090 1 1 $ 825 $ 825 1722 Walnut Circle 108460107040 1 1 $ 825 $ 825 1 1724 Walnut Circle 108460107050. 1 1 $ 825 $ 825 1725 Walnut Circle 108460103080 1 1 $ 825 $ 825 1726 Walnut Circle 108460107060 1 1 $ 825 $ 82S 1728 Walnut Circle 108460107070 1 1 $ 825 $ 825 1729 Walnut Circle 108460103070 1 1 $ 825 $ 825 subtotal 18 18 $ 14,850 Woodgate 2nd Addition 13 Walnut Lane_ Woodgate 2nd Addition 14 Walnut Lane R-1 Residential P.I.N. # Lots EquLo tent Unit Assessment Total 1705 Walnut lane 108460102220 1 1 $ 825 $ 825 1730 Walnut Lane 108460107080 1 1 $ 825 $ 825 1735 Walnut lane 108460103060 1 1 $ 825 $ 825 1736 Walnut Lane 108460107090 1 1 $ 825 $ 825 1753 Walnut Lane 108460104100 1 1 $ 825 $ 825 1754 Walnut Lane 108460106120 1 1 •$ 825 $ 825 1755 Walnut Lane 108460104110 1 1 $ 825 $ 825 1756 Walnut Lane 108460106110 1 1 $ 825 $ 825 1757 Walnut Lane 108460104120 1 1 $ 825 $ 825 1758 Walnut Lane 108460106100 1 1 $ 825 $ 825 1759 Walnut Lane 108460104130 1 1 $ 825 $ 825 1760 Walnut Lane 108460106090 1 1 $ 825 $ 825 1761 Walnut Lane 108460104140 1 1 $ 825 $ 825 1762 Walnut Lane 108460106080 1 1 $ 825 $ 825 1763 Walnut Lane 108460104150 1 1 $ 825 $ 825 1764 Walnut Lane' 108460106070 1 1 $ 825 $ 825 1765 Walnut Lane 108460104160 1 1 $ 825 $ 825 1766 Walnut Lane 108460106060 1 1 $ 825 $ 825 1768 Walnut Lane 108460106050 1 1 $ 825 $ 825 1770 Walnut Lane 108460106040 1 1 $ 825 $ 825 1772 Walnut Lane 108460106030 1 1 $ 825 $ 825 1774 Walnut Lane 108460106020 1 1 $ 825 $ 825 1775 Walnut Lane 108460105010 1 1 $ 825 $ 825 1776 Walnut Lane 108460106010 1 1 $ 825 $ 825 Subtotal 24 24 $ 19,800 Walnut Lane_ Woodgate 2nd Addition 14 '1799 ytalnutLane - . it38460204050> R-3 Lots 56 .: • $ -. 6�0 _ :;:... li3ii3 1Nalritit:%ai5e 1084f02E4f)0 , _; 1 . ; 0 7S ,`; : _. $r. : , >3Z..:, 9330 100.0% 620 1�031Nalnutlane i08470AQ40.. 1' 075:': 620 1805'iNalisu I ale 3Q&t6b,20402Q' . -: 1 0 75 n$ $25 _E", $ 620 1iY07 M. nut iLane 108 btY20402 . °i 0 35 ' '14;880 Woodgate god Addition 15 $ 94,120 R-1 Lots 72 R-3 Lots 56 Total Lots 128 Total Assessments Residential Frontage 9330 100.0% Non -Assessable Frontage 0 0.0% Total Frontage 9330 100.0% Woodgate god Addition 15 $ 94,120 illlr�+41 t 3 Fig YANKEE DOODLE -ROAD Woodgato 2nd Additon Project 1228 LU -�-'-�W WESCOTT ROAD z 0- L9 - DIFFLEY ROAD i I / (-\ CLIFF ROAD Woodgate 2nd Additon oik_ December 2016 14 of Ellan Street Revitalization - Project 1228 io Fig. 1 REPLACE EX. CURB & GUTTER AS DIRECTED t y' yt h f� �• a 3" BITUMINOUS SURFACE 6" CL, 5 AGGREGATE BASE 60' ROW 32' F.F. 02 TYPE 2360 BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section EX. MOUNTABLE CURB & GUTTER I Woodgate 2nd Additon 4 �N aq of Bon Street Revitalization - Project 1228 Fig. 3 Engineering Department Typical Sections Woodgate 2"d Neighborhood Street Revitalization City Project No. 1228 Informational Meeting — 5:30 P.M. Monday, January 4, 2017 Eagan Conference Room Attendance Aaron Nelson, Assistant City Engineer, 1 resident representing a townhome was in attendance (see attached sign -in sheet). The resident owns a townhome unit that is occupied by a renter. Presentation of Proiect Details Nelson welcomed the resident and presented project information, Including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. STREET IMPROVEMENT Questionsl Comments The resident does not live in the unit, but wanted to make sure her renter will continue to have access throughout construction. Only general project -related comments and questions were discussed, as described below. 1. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work; however, some phases will require short-term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 2. Will the curb In front of her driveway be replaced? A photo from 2012 was reviewed and it appeared that the curb was in good condition and draining properly, so it is likely the curb will not be replaced. Prior to construction commencing, the project inspector will mark all curb to be replaced with pink paint. If that curb is to be replaced, it will be marked. 3. How long will the construction last? How will It be phased? The contractor will have flexibility to determine how they phase each area, and construction is anticipated to begin as soon as early May (weather dependent) and needs to be complete by late June or early July. The size and scope of the improvements in this neighborhood will likely result in approximately a 4 to 5 week construction timeframe. The City will mail more detailed construction specific information as construction nears. Staff should have a better idea of the contractor's schedule about a week after the contract is awarded, so recommended calling in early April for more information. 4. How are assessments calculated? With residential properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. Any work In the curbs and boulevard Is paid 100% by the city. The property owner's portion is split evenly among all lots in the neighborhood. Town home rates are 75% of single family rates. 5. Mow and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and with the City Council's corresponding approval of the final assessment costs, there Is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. The 2016 interest rate was 3.5% and the 2017 rate will be determined in January. The meeting adjourned at 6:15 p.m. woudgata 2rd Add'ran - fFp Wee! Rev2eRWHan - P:1jec! 1228 � iy x NAME �,„ tr:' 1 k E R 3. 4. 6. 7. 8. 9. Woodgate 2nd Addition City Project 1228 Neighborhood Assessment Meeting Monday, Jan. 9, 2017, 6:30 p.m. 1't Floor Conference Room CONTACTINFO E Agenda Information Memo January 17, 2017 Eagan City Council Meeting PUBLIC HEARING C. Project 1230, Pinetree Forest Street Improvements Action To Be Considered: Close the public hearing and approve Project 1230 (Pinetree Forest - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Pinetree Forest neighborhood, south of Cliff Road and east of Highway 3, in southeast Eagan. ➢ A structural mill and overlay of these residential streets is programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ On December 20, 2016, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for Tuesday, January 17, 2017. ➢ An informational neighborhood meeting was held on January 9 for the adjacent property owners to discuss the proposed improvements. Of the 27 properties to be assessed under this improvement, no one attended the meeting. Attachments (1) PHC-1 Feasibility Report City of Eap In To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 17, 2017 Re: Pinetree Forest Street Revitalization City Project No.: 1230 Attached is the feasibility report for the Pinetree Forest Street Revitalization, City Project No. 1230. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: (;a�' /4<- 0 I�fpartment of Public Works Reviewed By: Finance e artment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. �Aaron Nelson Date: _ Reg. No. 45795 Date: Date:. ..1 ,/11/1 TABLE OF CONTENTS Executive Summary..................................................................................................... Introduction/History....................................................................................................2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 Street Pavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................5 Feasibility/Recommendations......................................................................................5 CostEstimate...............................................................................................................6 Assessments................................................................................................................6 AssessmentFinancing Options.....................................................................................6 Revenue Source...........................................................................................................7 ProjectSchedule..........................................................................................................7 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - Z Street Improvement/Assessment Area Map -- 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Pinetree Forest Project # 1230 Street Area 9,530 Sq. Yds. Street Length 2,970 Feet Streets Included Sycamore Drive Pine Lane Spruce Street Constructed 1996, 1997 Reconstructed R Crack Sealed - Seal Coated 2003,2009 Absolute Location SE % of Section 36 Township 27, Range 23 Relative Location South of Cliff Road East of TH 3 Project Details • Roadway resurfacing (edge mill & 1- PCI Rating ; 49/100 1/2" overlay) Recommended Overly • Replacement of damaged curb & gutter Improvement y • Adjustment/Replacement of: Curb Removal 6% Scope o Sanitary/Storm sewer o Utility castings o Water gate valves Residential Lots 53 o Street signage Cost Estimate/ Revenue Pinetree Forest 1 Property i City Mill & Overlay w/ Signage $ 105,200 Repair Existing Concrete Curb & Gutter $ 29,200 $ 52,470 ' - $ 52,630 $ 29,200 Total $134,300 52,470 (39%) $ 81,830 (61°x6) Pinetree Forest 1 January 17, 2017 Neighborhood Street Revitalization Pinetree Forest Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 2,970 feet of residential streets in the Pinetree Forest neighborhood in Southeast Eagan has been identified for 2017 street revitalization improvements. f=igure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1996 and 1997. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20-21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2003 and 2009. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility Infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. Pinetree Forest 2 To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Sc®fie This project will provide resurfacing (edge mill and overlay) for approximately 2,970 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves and replacement of street signage. Area to Be Included Properties included in the project lie within the SE % of Section 36, lying South of Cliff Road, East of TH 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. <�;>Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2016 PCI rankings for the street segments have a weighted average pavement condition rating of 49, which falls in the "Patch/Repair and/or Overlay' category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2017construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pinetree Forest 3 q-1> Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for "` .,,.•- .,. this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8' wide) to accommodate a 134 -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will stili need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 6% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement—Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Pinetree Forest 4 Signage - Traffic and street Identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights—The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, have low traffic volumes, limited access points. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. <�i> Ease mens Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. Pinetree Forest 5 This project is in accordance with the Five Year Capital Improvement Plan (2017 — 2021) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. q�>Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2017 construction costs and include a 5% contingency and indirect cost of 25%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Pinetree Forest Mill& Overlay........................................................................ $105,100 ® Repair Existing Concrete Curb & Gutter ................................ 29.20 Total........................................................................... $134,300 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low -Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter 100% Residential Lots — All residential lots (53 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $990/ lot and is calculated as follows: Mill & Overlay - Residential Properties 0 5,940' Residential Frontage/ 5,940' Total Frontage =100% o $105,100 (Mill & Overlay Costs) x 50% x 100% _ $52,550 (Total R-1 Assessment) o $52,550 / 53 lots = $991.51, rounded to $990 / single-family lot FinancinQ4�>Assessmenttions u The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five Pinetree Forest 6 years for residential owners. In 2016, the interest rate was set at 3.5%. The 2017 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $990 with an estimated 3.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal I Year Interest I Year 1� Year t 5205 -- t Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 105,100 $5 470 $ 52,630 Repair Existing Curb & Gutter $ 29,200 - $ 29,200 Totals $134,300 1 $ 52,470 $ 81,830 The Major Street Fund will finance the estimated street related project deficit of $81,830. ';�>Prolect Schedule Present Feasibility Report to City Council/ Order Public Hearing............................................................................. December 20, 2016 Informational Meeting................................................................................January 9, 2017 PublicHearing............................................................................................January 17, 2017 Approve Plans and Specifications.............................................................. February 7, 2017 BidDate.......................................................................................................... March 9, 2017 AwardContract............................................................................................ March 21, 2017 StartConstruction............................................................................................. May 1, 2017 ProjectCompletion.......................................................................................... August, 2017 Final Cost Report ........................................................................................September, 2017 FinalAssessment Hearing......................................................................................Fall, 2017 First Payment Due with Property Tax Statement ........................................... May 15, 2018 Pinetree Forest 7 Appendix A Preliminary Cost Estimate City Project 1230 Pinetree Forest Item No Item unit Unit Unit Price Unit Price QTY Estimated Cest Part 11- Repair Existing Curb & Gutter I 2104.501 Remove Concrete Curb and Gutter Part I - Bituminous Street Overlay $ 8.50 350 $ 2,975.00 2211.501 2021.501 Mobilization IS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 70 $ 700.00 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' Width) 5Y $ 1.50 4270 $ 6,405.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 620 $ 1,860.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 890 $ 53,400.00 2360.501 5P WEA34011 Wearing Course Mixture (Patch) TON $ 130.00 15 $ 1,950.00 2504.602 Adjust Gate Valve Box EA $ 225.00 4 $ 900.00 2504.602 Repair Gate Valve Mid Section EA $ 400.00 1 $ 400.00 2504.602 Repair Gate Valve Top Section w/Cover EA $ 300.00 3 $ 900.00 2506.602 Adjust Frame and Ring Casting {Manhole) EA $ 700.00 8 $ 5,600.00 2506.602 Adjust Manhole Casting- RiserAdjustment EA $ 250.00 2 $ 500.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS $ 1,410.00 1 $ 1,410.00 Subtotal 5% Contingency Subtotal 25% Indirect Costs Part I - Bituminous Street Overlay $ 80,025.00 $ 4,001.25 $ 84,026.25 $ 21,006.56 $ 105,032.81 Item No. ! Item unit I Unit Price Est ( city I Estimated Cost Part 11- Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 350 $ 2,975.00 2211.501 Aggregate Base, CI.5 (100% Crushed) TON $ 28.00 5 $ 140.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 10 $ 1,300.00 2504.602 Irrigation Repair EA $ 200.00 15 $ 3,000.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 450.00 11 $ 4,950.00 2506.602 Remove & Replace Casting (Catch Basin 3067 VB) EA $ SOM00 2 $ 1,600.00 2506.602 Install 2x3 CB Erosion Barrier Shroud EA $ 150.00 2 $ 300.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 18.00 30 $ 540.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 17.00 320 $ 5,440.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 2700 $ 270.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 60.00 7 $ 420.00 2575.609 Seeding (MnDOT 270 w/rype 5 Hydramulch) SY $ 5.50 60 $ 330.00 Subtotal $ 22,265.00 5% Contingency $ 1,113.25 Subtotal $ 23,378.25 25% Indirect Costs $ 5,844.56 Part 11- Repair Existing Curb & Gutter Pinetree Forest $ 24,222.81 Part I - Bituminous Street Overlay Pare 11- Repair Existing Curb & Gutter Project 1230 Total Cost PFnetree Forest $ 105,032.81 $ 29,222.81 $ 134,255.63 Appendix B Preliminary Assessment Rall City Project #1230 Pinetree Forest Pinetree Forest 10 Sycamore Drive Pine Lane R-1 Residential R-1 Residential. R.I.N. Lot Equivalent Unit Assessment Total Total 4896 Pine Lane 105765003110 1 $ 990 $ 990 4897 Pine Lane 105765001010 1 $ 990 $ 990 4904 Pine Lane 105765003120 1 $ 990 $ 990 4905 Pine Lane 105765001020 1 $ 990 $ 990 4912 Pine Lane 105765003130 1 $ 990 $ 990 4913 Pine Lane 105765001030 1 $ 990 $ 190 4920 Pine Lane 105765003140 1 $ 990 $ 990 4921 Pine Lane 105765001040 1 $ 990 $ 990 4928 Pine Lane 105765003150 1 $ 990 $ 990 4929 Pine Lane 105765001050 1 $ 990 $ 990 4936 Pine Lane 105765003160 1 $ 990 $ 990 4937 Pine Lane 105765001060 1 $ 990 $ 990 4944 Pine Lane 105765003170 1 $ 990 $ 990 4945 Pine Lane 105765001070 1 $ 990 $ 990 4952 Pine Lane 105765003180 1 f $ 990 $ 990 4953 Pine Lane 105765001080 1 j $ 990 $ 990 4960 Pine Lane 105765003190 1 $ 990 $ 990 4961 Pine Lane 105765001090 1 $ 990 $ 990 4968 Pine Lane 105765003200 1 $ 990 $ 990 4969 Pine Lane 105765001100 1 $ 990 $ 990 4977 Pine Lane 105765101010 1 $ 990 $ 990 4985 Pine Lane 105765001110 1 $ 990 $ 990 Subtotal 22 $ 21,780 Pinetree Forest 10 Sycamore Drive Spruce Street R-1 Residential R-1 Residential P.I.N. Equi slant ot Unit Assessment Total Total 509 Spruce Street 105765001170 1 $ 990 $ 990 513 Spruce Street 105765001160 1 $ 990 $ 990 517 Spruce Street 105765001150 1 $ 990 $ 990 521 Spruce Street 105765001140 1 $ 990 $ 990 105765002130 Subtotal 4 990 $ $ 3,960 Pinetree Forest 10 Sycamore Drive R-1 Residential P.I.N. L*t Equivalent Unit Assessment Total 4858 Sycamore Drive 105765002170 =' 1 I $ 990 $ 990 4866 Sycamore Drive 105765002160 1 $ 990 $ 990 4874 Sycamore Drive 105765002150 1 $ 990 $ 990 4882 Sycamore Drive 105765002140 1 $ 990 $ 990 4890 Sycamore Drive 105765002130 1 $ 990 $ 990 4897 Sycamore Diver 105765003100 1 $ 990 $ 990 i Pinetree Forest 10 4898 Sycamore Drive 105765002120 1 $ 990 $ 990 4905 Sycamore Drive 105765003090 1 $ 990 $ 990 4906 Sycamore Drive 105765002110 1 $ 990 $ 990 4913 Sycamore Drive 105765003080 1 $ 990 $ 990 4914 Sycamore Diver 105765002100 1 $ 990 $ 990 4921 Sycamore Drive 105765003070 1 $ 990 $ 990 4922 Sycamore Drive 105765002090 1 $ 990 $ 990 4929 Sycamore Drive 1.05765003060 1 $ 990 $ 990 4930 Sycamore Drive 105765002080 1 $ 990 $ 990 4937 Sycamore Drive 105765003050 1 $ 990 $ 990 4938 Sycamore Drive 105765002070 1 $ 990 $ 990 4945 Sycamore Drive 105765003040 1 $ 990 $ 990 4946 Sycamore Drive 105765002060 1 $ 990 $ 990 4953 Sycamore Drive 105765003030 1 $ 990 $ 990 4954 Sycamore Drive 105765002050 1 $ 990 $ 990 4961 Sycamore Drive 105765003020 1 $ 990 $ 990 4962 Sycamore Drive 105765002040 1 $ 990 $ 990 4969 Sycamore Drive 105765003010 1 $ 990 $ 990 4970 Sycamore Drive 105765002030 1 $ 990 $ 990 4978 Sycamore Drive 105765002020 1 $ 990 $ 990 4986 Sycamore Drive 105765002010 1 $ 990 $ 990 Subtotal 27 $ 26,730 Total Residential Frontage Non -Assessable Frontage Total Frontage R-1 53 Pinetree Forest 11 5940 0 5940 $ 52,470 100.00% 0.00% 100.00% December 2016 Pinetree Forest Street Revitalization - Project 1230 N , UY 6f B8l81I Fig. 1 dQ Lu DOODLE ROAD z a Z .� ° to TL�8 d ,y _J W !tJ _ W 4 WESCOTr /ROAD ` r-0< �O ...�;} Z. 2. AQP f F - OJ Jl�.r4� as DiFFLEY_ ROAD ao i CLIFF ROAD Pinetree Forest 7 Project 1234 ROSEMOUNT December 2016 Pinetree Forest Street Revitalization - Project 1230 N , UY 6f B8l81I Fig. 1 EDGE MILL,®. (6'-8' wide) Typ. I ROW 34' B.B. 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Exiting Typical Section 60' ROW 111; TYPE 2360 BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section EX. MOUNTABLE CURB & GUTTER Pinetree Forest N4 Of Emi Street Revitalization - Project 1230 Fig. 3 Engineering Department Typical Sections Agenda Information Memo January 17, 2017 Eagan City Council Meeting :W 31[4ra 1X_13IT,10 D. Project 1235, Halley's 1St Addition (Biscayne Avenue) Street Improvements Action To Be Considered: Close the public hearing and approve Project 1235 (Halley's 1St Addition (Biscayne Avenue) - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 7, 2016, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Biscayne Avenue within Halley's 1St Addition, a commercial/industrial area south of Cliff Road and east of Highway 13, in southeast Eagan. ➢ A structural mill and overlay of this street is programmed for 2017 in the City of Eagan's 5 -Year CIP (2017-2021). ➢ On December 20, 2016, the draft Feasibility Report was presented to the City Council and a public hearing was scheduled for Tuesday, January 17, 2017. ➢ An informational neighborhood meeting was held on January 9 for the adjacent property owners to discuss the proposed improvements. Of the 9 commercial/industrial properties to be assessed under this improvement, no one attended the meeting. Attachments (1) PHD-1 Feasibility Report -� Rom ._low I a rx JI to IN f 3City of Eap Me To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 17, 2017 Re: Halley's 1st Addition (Biscayne Ave.) Street Revitalization City Project No.: 1235 Attached is the feasibility report for the Halley's 14 Addition (Biscayne Ave.) Street Revitalization, City Project No. 1235. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Date: Reviewed By: artment of Public Works Reviewed By: f Finance Tment Date: 7 Date: Nelson Reg. No. 45795 TABLE OF CONTENTS Executive Summary..................................................................................................... 1 Introduction/History .....................................................................................................2 Scope...........................................................................................................................3 AreaTo Be Included.....................................................................................................3 StreetPavement Evaluation.........................................................................................3 ProposedImprovements..............................................................................................4 Easements/Permits......................................................................................................6 Feasibility/Recommendations......................................................................................6 CostEstimate...............................................................................................................6 Assessments:...............................................................................................................7 Assessment Financing Options.....................................................................................8 RevenueSource...........................................................................................................8 Project Schedule..........................................................................................................9 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Rall Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Details • Roadway resurfacing (edge mill & 1- PCI Rating 57/100 1/2" overlay) Recommended • Replacement of damaged curb & gutter Improvement Overlay • Adjustment/Replacement of: Curb Removal 8% Scope o Sanitary/Storm sewer • Utility castings • Water gate valves Commercial/industrial • Street signage Lots 9 • Driveway entrance repairs Cost Estimate/ Revenue Halleys 1t Addition City Mill & Overlay wl Signage $44,400 Project Name (Biscayne Ave.) Project # 1235I Street Area j 26,120 Sq. Yds. Street Length 805 Feet Total $76,600 $ 59,112 (77%) Constructed 1980 Reconstructed 1996 Streets Inducled Biscayne Avenue Crack Sealed - Seal Coated 2003,2009 SE 1 o Section 36 South of Cliff Road Absolute Location I Township 27, Range 23 Relative Location 1 East of TH 3 Project Details • Roadway resurfacing (edge mill & 1- PCI Rating 57/100 1/2" overlay) Recommended • Replacement of damaged curb & gutter Improvement Overlay • Adjustment/Replacement of: Curb Removal 8% Scope o Sanitary/Storm sewer • Utility castings • Water gate valves Commercial/industrial • Street signage Lots 9 • Driveway entrance repairs Cost Estimate/ Revenue Halley's 1t Addition (Biscayne Ave.) 1 Property City Mill & Overlay wl Signage $44,400 $37,812 $ 6,588 Repair Existing Concrete Curb & Gutter $10,900 $10,900 Driveway Entrance Repairs $21,300 $21,300 - Total $76,600 $ 59,112 (77%) $ 17,488 (23%) Halley's 1t Addition (Biscayne Ave.) 1 January 17, 2017 Neighborhood Halley's 1" Addition Eagan., Minnesota r Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (RMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 805 feet of collector roadway in Halley's 1" Addition (Biscayne Ave.) in southeast Eagan has been identified for 2017 street revitalization improvements. Figure 1, located in Appendix C, Illustrates the project location. The street was originally constructed in 1980 reconstructed in 1996. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (approximately 3 years after paving) and a bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 2003 and 2009. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay- proposed with this project. Halley's 1St Addition (Biscayne Ave.) 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City -maintained items is included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 805 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, replacement of street signage, and driveway entrance repairs. Area to Be Included Properties included in the project lie within the SE %, Section 36, lying South of Cliff Road, East of TH 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan`s Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PGI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2016 PCI rankings for the street segments have a weighted average pavement condition rating of 57, which falls just above the "Patch/Repair and/or Overlay" category, as mentioned Halley's 1St Addition (Biscayne Ave.) 3 above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2017 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Improvements Pavement - The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 5-1/2" bituminous pavement supported by 10" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-S' wide) to accommodate a 1% -Inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for commercial streets. The combination of patching and overlay - - will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 8% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement —Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main Infrastructures Halley's 1" Addition (Biscayne Ave.) 4 ensure quick and easy access by the City for maintenance and other purposes. Driveway Replacement —Many of the adjacent properties have concrete driveway aprons that are in disrepair, and are proposed to be replaced. The entrances will be reconstructed with 7" - thick concrete aprons in accordance with Eagan Standard Detail 440. These replacements will provide commercial entrances of adequate strength and width, and will be consistent with similar projects in commercial/industrial areas within the project area and throughout the City. The driveway apron at the vacant lot at 4861 Biscayne Ave. is proposed to remain as -is until that property develops, at which time the apron would be replaced. Signage - Traffic and street identification signage within the project limits have reached the end of their useful life expectancy and are in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights --The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets -- "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN 'Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Halley's 1" Addition (Biscayne Ave.) 5 This area was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is a collector roadway and would be a candidate for a sidewalk or trail. However, this area is expected to re -develop and it would be appropriate to construct that facility with future development. Easement berm;ts All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibitity and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2017 -- 2021) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2017 construction costs and include a 5% contingency and indirect cost of 30%, which Include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Halley's 1st Addition (Biscayne Ave.) * Mill & Overlay........................................................................ Repair Existing Concrete Curb & Gutter ................................ * Concrete Entrance Repairs .................................................... Total........................................................................... Halley's 1St Addition (Biscayne Ave.) 6 $ 44,400 $ 10,900 21300 $ 76,600 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay— Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Concrete Entrance Repairs 100% -y- Commercial/ Industrial Lots —Ail C/I lots (9 total) as shown on Figure 2, that are adjacent to, or have direct access, to the street to be improved are proposed to be assessed. Red Pine Elementary School will not be included in the assessable area because their adjacent frontage is ponding covered by drainage and utility easement and is not assessable under city policy. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable for collector roadways, regardless of width. The estimated cost per front foot, based on the City's Assessment Policy, is $27.58 / F.F. and is calculated as. follows: Mill & Overlay — Commercial/ Industrial o $44,400 (Mill & Overlay Costs) x 100% = $44,100 (total assessable costs) o $44,400 / 1,610 F.F. = $27.58 / C/I F.F. 239' within the project area (14.8%) is considered non- assessable under the City's Assessment Policy. Driveway Entrance Replacement — Many properties have driveway entrances that are damaged and need to be repaired/ replaced. Properties are proposed to be assessed for the total cost of repairs. The estimated cost of driveway repairs is approximately $21,300 or $150/SY and is calculated as follows: Total area of concrete driveway apron repair = 143 SY * Total concrete driveway apron cost = $21,300 * $21,300/ 143 SY = $148.95 /SY, rounded to $150/ SY Halley's 1St Addition (Biscayne Ave.) 7 <�;> Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over ten years for Commercial/ Industrial owners. In 2016, the interest rate was set at 3.5%. The 2017 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a C/I lot assessment for every $1,000 assessed, with an estimated 3.5% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal / Year Interest / Year Cost / Year f TFear $100 -r,$41 -r$141 10t" Year $100 (4 1$104 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $17,488. Halley's 1st Addition (Biscayne Ave.) 8 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 44,400 $ 37,812 $ 6,588 Repair Existing Curb & Gutter $ 10,900 $ 10,900 Concrete Entrance Repairs $ 21,300 $ 21,300 - Totals $76,600 1 $ 59,112 1 $ 17,488 The Major Street Fund will finance the estimated street related project deficit of $17,488. Halley's 1st Addition (Biscayne Ave.) 8 Prolect Schedule Present Feasibility Report to City Council/ Order Public Hearing..............................................................................December 20, 2016 Informational Meeting.................................................................................January 9, 2017 PublicHearing............................................................................................January 17, 2017 Approve Plans and Specifications.............................................................. February 7, 2017 BidDate..........................................................................................................March 9, 2017 AwardContract............................................................................................ March 21, 2017 Start Construction............................................................................................. May 1 2017 Project Completion.......................................................................................... August, 2017 Final Cost Report........................................................................................September, 2017 Final Assessment Hearing...................................................................................... Fall, 2017 First Payment Due with Property Tax Statement ........................................... May 15, 2018 HalleY's 1" Addition (Biscayne Ave..). 9 Appendix A Preliminary Cost Estimate City Project 1235 Hally's 1st Addition (Biscayne Ave.) Item No. 1 Item Part I - Bituminous Street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1-1/4" depth, 6' Wldth) 2357.502 Bituminous Material forTack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w/Cover 2506.602 Adjust Frame and Ring Casting (Manhole) 2563.601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 30% Indirect Costs Part 1- Bituminous Street Overlay Unit I Unit Price IEst I k Estimated Cost I MY 1 LS $ 4,000.00 1 $ 4,000.00 SY $ 10.00 67 $ 670.00 SY $ 1.50 11300 $ 1,950.00 GAL $ 3.00 190 $ 570.00 TON $ 60.00 270 $ 16,200.00 TON $ 130.00 16 $ 2,080.00 EA $ 225.00 6 $ 1,350.00 EA $ 400.00 2 $ 800.00 EA $ 300.00 6 $ 1,800.00 EA $ 700.00 2 $ 1,400.00 is $ 500.00 1 $ 500.00 L5 $ 1,180.00 1 $ 11180.00 CY $ 60.00 3 $ 32,500.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.50 22 $ $ 1,625.00 $ 34,125.00 5% Contingency $ 10,237.50 $ 44,362S0 Item No. Item Unit Unit Price Est Estimated Cost Part 11- Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 8.50 130 $ 1,105.00 2211.501 Aggregate Base, C1.5 (100% Crushed) TON $ 28.00 3 $ 84.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 5 $ 650.00 2504.602 Irrigation Repair EA $ 200.00 3 $ 600.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 450.00 6 $ 2,700.00 2531.501 Concrete Curb and Gutter, 6618 LF $ 18.00 130 $ 2,340.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 990 $ 99.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 1 $ 125.00 2575.550 Boulevard Topsoil Borrow- MnDOT 3877-2F CY $ 60.00 3 $ 180.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.50 22 $ 121.00 Subtotal $ 8,004.00 5% Contingency $ 400.20 Subtotal $ 8,404.20 30% Indirect Costs $ 2,52L26 Part it - Repair Existing Curb & Gutter $ 10,925.46 Halley's 15t Addition (Biscayne Ave.) 10 f item No. Item Unit Unit Price Est 781.05 Estimated Cost Part III - Concrete Entrance Replacement 16,402.05 30% Indirect Costs $ 4,920.62 Part III - Concrete Entrance Replacement $ 2104.505 Remove Concrete Driveway/Valley Gutter SY $ 24.00 143 $ 3,432.00 2105.501 Common Excavation CY $ 30.00 24.5 $ 735.00 2211.501 Aggregate Base, CI.5 (100% Crushed) TON $ 28.00 47 $ 1,316.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 5.5 $ 715.00 2531.507 Repair 8" Concrete Driveway Pavement- High Early SY $ 65.00 143 $ 9,295.00 2575.535 Water far Turf Establishment GAL $ 0.10 360 $ 36.00 2575.550 Boulevard Topsoil Borrow — MnDOT 3877-2F TON $ 60.00 0.8 $ 48.00 2575.604 Seeding (MnDOT 270 w/Type 5 Hydromulch) SY $ 5.50 8 $ 44.00 Subtotal $ 15,621.00 SYS Contingency $ 781.05 Subtotal $ 16,402.05 30% Indirect Costs $ 4,920.62 Part III - Concrete Entrance Replacement $ 21,322.67 Part I - Bituminous Street Overlay $ 44,362.50 Part II - Repair Existing Curb & Gutter $ 10,925.46 Part III - Concrete Entrance Replacement $ 21,322.67 Project 1235 Total Cost $ 76,610.63 Hailey's 15t Addition (Biscayne Ave.) 11 Appendix B Preliminary Assessment Roll City Project 1235 Halley's 1st Addition (Biscayne Ave.) Biscayne Avenue P.I.N. Front Footage Rate/F.F. Total Street Assessment Concrete Entrance Area (SY) Concrete Entrance Assessment ($150/SY) Total 4851 Biscayne Avenue 103180001050 156 $ 27.58 $ 4,302 0 $ - $ 4,302 4860 Biscayne Avenue 103180002040 156 $ 27.58 $ 4,302 10 $ ,500 i $ 5,802 4861 Biscayne Avenue 103180001040 156 $ 27.58 $ 4,302 0 $ - $ 4,302 4870 Biscayne Avenue 103180002030 156 $ 27.58$ $ 4,302 $ 6,750 $ 11,052 4871 Biscayne Avenue 103180001030 156 $ 27.58 $ 4,302 18 ' $ 2,700 $ 7,002 4880 Biscayne Avenue 103180002020 156 $ 27.58 $ 4,302 25 $ 3,750 $ 8,052 4881 Biscayne Avenue 103180001020 156 $ 27.58 $ 4,302 8 $ 1,200 $ 5,502 4890 Biscayne Avenue 106375001010 156$ 27.58 $ 4,302 6 $ 900 $ 51202 4895 Biscayne Avenue 103180001010 123 $ 27.58 $ 3,392 30 1 $ 4,500 $ 7,892 Tota{ I i 1371 $ 37,812 143 1 $ 21,300 $ 59,112 Commercial/ Industrial Frontage 1371 85.2% Non -Assessable Frontage 239 14.8% Total Frontage 1610 100.0% Halley's 1St Addition (Biscayne Ave.) 12 M. 4", EX. B618 CURB & GUTTER 5-1/2" BITUMINOUS SURFACE 10" CL. 5 AGGREGATE BASE MOM 66' ROW 36'F.F. EDGE MILL----.. (6'-6' wide) Typ. 11 � 1'/; TYPE 2360 BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 5-1/2" BITUMINOUS SURFACE 10" CL. 5 AGGREGATE BASE Bituminous Street Overlay Proposed Typical Section Halley's 1st Addition (Biscayne Ave.) Street Revitalization - Project 1235 Fig. 3 Engineering Department Typical Sections Agenda Information Memo January 17, 2017 Eagan City Council Meeting VI. 2017 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS Each calendar year, Organizational Business is considered at the second regular City Council meeting in January. Items to be acted upon are: A. Acting Mayor B. Official Legal Newspaper C. City Depositories D. City Council Meeting Dates E. City Council Meeting Procedures F. Council Standing Committee and Representative Appointments ACTING MAYOR Requested Action: The Mayor is asked to appoint a member of the City Council as Acting Mayor, which must be ratified by the City Council. A. Acting Mayor —There is a statutory requirement that a member of the City Council be appointed as Acting Mayor. All Councilmembers are eligible for this appointment. The Acting Mayor presides in the absence of Mayor Maguire at Council meetings and all other activities pertaining to the City of Eagan. Councilmember Gary Hansen was Acting Mayor in 2016. OFFICIAL LEGAL NEWSPAPER Requested Action: Approve retention of Burnsville/Eagan Sun Thisweek Newspaper as the City of Eagan's official legal newspaper. B. Official Legal Newspaper—There is a statutory requirement to designate a legal newspaper as the official newspaper for the City. The City can only designate a legal newspaper of general circulation in the City as its official newspaper for publication of items required by law, and other matters that the Council deems advisable and in the public interest to be published. The City has received a proposal from the Sun Thisweek newspaper. Currently, Sun Thisweek newspaper is the designated official legal newspaper. Sun Thisweek Legal Notices: Deadline: 4:00 p.m. on Tuesday for publication on Friday of the same week Publication: weekly on Fridays Attachments: (1) Proposal from Sun Thisweek newspaper CITY DEPOSITORIES Requested Action: Designate Anchor Bank and US Bank Trust as the City's depositories. C. City Depositories - Minnesota Statutes requires the City designate its depositories each year. The City currently uses Anchor Bank for its demand deposit (checking) account and US Bank Trust for settling investment purchases and maturities. No changes are proposed for 2017. CITY COUNCIL MEETING DATES Requested Action: Approve or modify the 2017 Schedule of City Council meetings as presented noting the alternate dates, if any. D. City Council Meetings—The City Council must designate the dates and times of regular City Council meetings, which have traditionally been the first and third Tuesday of each month at 6:30 p.m. A tentative schedule is included designating the first and third Tuesdays as regular City Council meeting dates, with the exception of July 4 (Independence Day), August 1 (National Night Out), and November 8 (School District 196 Elections). Staff is proposing Wednesday, July 5, Monday, July 31, and Monday, November 6. A Listening Session will be held at 6:00 p.m. before each regular City Council meeting. Also included is a list of workshops to be scheduled at 5:30 p.m. the second and fourth Tuesdays of each month on an as needed basis, with the exception of April 11 (Passover). Staff is proposing Wednesday, April 12. The fourth Tuesday is listed as tentative and might not be used. If the Council prefers an alternate date to the ones proposed on the schedule, this should be discussed at the meeting. Attachments: (1) Schedule of proposed regular City Council meetings and Council workshop meetings CITY COUNCIL MEETING PROCEDURES Requested Action: To acknowledge Robert's Rules of Order as the means to conduct official business at all regular City Council meetings, and approve the guidelines for public participation in City Council meetings. E. Council Meeting Procedures — The City Council has adopted Robert's Rules of Order to govern all business conducted at regular City Council meetings. Attachment: (1) Guidelines for public participation in City Council meetings Requested Action: Formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. Adding an Item to the Agenda — It has been the past practice of the City Council to require two members of the City Council to make a request of the City Administrator that an unscheduled item be added to a City Council meeting agenda. For example, if a resident has a concern needing a timely response and at least two members of the City Council would like to discuss the concern, the two Councilmembers could request that the City Administrator include the concern on the next workshop or regular City Council meeting. This practice of requiring two members of the City Council to place an item on an agenda does not usually apply to items of business that are already scheduled to go through the regular process and procedures such as development proposals, ordinance amendments, etc. If it is the Council's understanding that this again be the practice for 2017, formal ratification of the policy is requested. COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS Requested Action: Ratify the appointed members of Council standing committees, intergovernmental committees and other appointments as amended. F. Council Committee Appointments —Standing committees of the City Council have been used to examine a specific subject matter at the request of the City Council. The 2017 standing committees are as follows. The Mayor and Council shall determine whether any changes to these committees should be made. Standing Committees: Communications Committee: Councilmember Tilley and Councilmember Hansen Finance Committee: Mayor Maguire and Councilmember Bakken Personnel Committee: Mayor Maguire and Councilmember Fields Public Works Committee: Councilmember Fields and Councilmember Bakken Advisory Commission Liaisons: Advisory Parks and Recreation Commission: - Councilmember Tilley Advisory Planning Commission — Councilmember Hansen Airport Relations Committee —Councilmember Fields Energy and Environment Advisory Commission — Councilmember Bakken Intergovernmental Committee Appointments: Caponi Art Park Board — Recreation Supervisor Andersen DCC 2015-2016 Board - Councilmember Hansen (Councilmember Fields as alternate) DCC 2015-2016 Executive Board — City Administrator Osberg (Assistant City Administrator Miller as alternate) Eagan Convention and Visitors Bureau — Mayor Maguire Eagan Funfest Board — Director of Parks and Recreation Pimental LOGIS Board of Directors — Director of Finance Pepper (Assistant City Administrator Miller and IT Manager Cook as alternates) MSP Noise Oversight Committee — Assistant City Administrator Miller (Councilmember Fields as alternates) Minnesota Valley Transit Authority Board — Councilmember Hansen (Assistant Finance Director Feldman as alternate) Monthly Mayor/Manager Breakfasts — Mayor Maguire Municipal Legislative Commission Board — Mayor Maguire Other (No appointment by City Council — information only): LMC & Metro Cities Policy Advisory Committees —Councilmember Hansen Metro Cities Board of Directors — Councilmember Hansen Testimony at Legislature — all as needed Fire Relief Association Board of Trustees — State Statute 424A.04 requires that a relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of the municipality served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance Pepper. SON isweek December 2016 City of Eagan City Council 3830 Pilot Knob Road Eagan, MN 55122 Dear City Council Members: Please accept the following bid from the Burnsville/Eagan Sun Thisweek for legal newspaper designation for the City of Eagan. This newspaper is qualified by the State of Minnesota as a legal newspaper under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 2017: Per column inch rate: $8.25 Characters per inch: 320 Lines per inch: 9 A notarized affidavit will be provided for each notice published. Additional affidavits are $2.50 each. A $20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on the Sun Thisweek website at no additional charge. The Sun ThJsweek is published weekly on Fridays. The deadline is 4:00 p.m. on Tuesday for publication on Friday of the same week. Please email legal notices to publicnotice@ecm-inc.com. Thank you for considering the Sun Thisweek as the official newspaper for the City of Eagan for the upcoming year. We appreciate the opportunity to serve the needs of your community. Sincerely, Michael Jetchick Sales Manager 15322 Qalaxle Avenue #219 Apple Valley, MN 55124. 952-894-1111 • SUNTHISWEEK.COM 2017 SCHEDULE OF REGULAR CITY COUNCIL MEETINGS AND JANUARY 2018 MEETINGS JANUARY 3 MAY 16 OCTOBER 3 JANUARY 17 JUNE 6 OCTOBER 17 FEBRUARY 7 JUNE 20 NOVEMBER 6 3 Monday FEBRUARY 21 JULY 5 1 Wednesday NOVEMBER 21 MARCH 7 JULY 18 DECEMBER 5 MARCH 21 JULY 31 2Monday DECEMBER 19 APRIL 4 AUGUST 15 JANUARY 2, 2018 APRIL 18 SEPTEMBER 5 JANUARY 16, 2018 MAY 2 SEPTEMBER 19 1Wednesday, July 5 due to Independence Day 2Monday, July 31 due to National Night Out 3Monday, November 6 due to School District 196 Elections There will be a Listening Session at 6:00 p.m. before each regular Council meeting. 2017 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS, AND FIRST JANUARY 2018 MEETING JANUARY 10 MAY 23 (tentative) OCTOBER 10 JANUARY 24 (Council Retreat) JUNE 13 OCTOBER 24 (tentative) FEBRUARY 14 JUNE 27 (tentative) NOVEMBER 14 February 28 (tentative) JULY 11 NOVEMBER 28 (tentative) MARCH 14 JULY 25 (tentative) DECEMBER 12 MARCH 28 (tentative) AUGUST 8 No tentative meeting the week of Christmas APRIL 12 1 Wednesday AUGUST 22 (tentative) JANUARY 9, 2018 APRIL 25 (tentative) SEPTEMBER 12 JANUARY 23, 2018 (tentative) MAY 9 SEPTEMBER 26 (tentative) 1Wednesday, April 12 due to Passover Eagan City Council Meeting Procedures And Public Participation Guidelines Welcome to a meeting of the Eagan City Council. In order to ensure that this and future Council meetings can be meaningful for the attending public, the City Council uses a set of rules to govern the conduct of its meetings. These "Rules of Procedure" are for the convenience of those attending the meeting. The City Council follows "Robert's Rules of Order" for conducting official business. The following is a brief summary of the order of business for a City Council meeting which may be of interest. COUNCIL MEETING PROCEDURES Order of Business The schedule for a Council meeting is shown on the Agenda. An agenda is simply a list of business to be considered at a meeting and includes: • Roll Call & Pledge of Allegiance • Adopt Agenda/Approve Minutes • Consent Agenda • Public Hearings • Old Business • New Business • Legislative/ Intergovernmental Affairs Update • Economic Development Authority • Administrative Agenda • Visitors to be Heard (10 minute total time limit) • Closed Session To find out about specific agenda items, refer to the City Web site at www.citoyofeagan.com, or call the Municipal Center at (651) 675-5000. Agendas are available at the entrance to the Council Chambers at the time of meetings. ROLE OF THE PUBLIC The City Council welcomes the public to all Council meetings, workshops, and hearings and encourages individuals to express opinions during these meetings. To keep the agenda moving smoothly, the Council has adopted basic guidelines for making presentations before the Council. The purpose of these guidelines is: • To provide for an orderly meeting. • To provide equal and adequate time for review and consideration of agenda items. • To provide equal rights to all members of the public who address the Council. • To provide the City Council with an equal and rational approach to all decisions. Eagan City Council Meeting Procedures Page 2 MEETING CONDUCT GUIDELINES The City Council has established the following guidelines for the conduct of City Council meetings: 1. Persons attending a Council meeting may address the Council at the time at which specific items appear on the agenda. 2. When addressing the Council, the presenter shall approach the podium and begin presenting by stating his/her name and address. 3. All persons who speak must address the Mayor. 4. At public hearings, all audience remarks are limited to four (4) minutes and shall be addressed to the Mayor. Each person may speak only once. The Mayor may use discretion whether to allow repeat statements. 5. Presentations concerning items will be heard only upon approval of the Mayor. 6. To help maintain order, applause or other disturbances are discouraged. 7. Petitions should be presented to the City Administrator. 8. Audience members are encouraged to address the Council but can't make motions or otherwise participate in the meeting. NON -AGENDA ITEMS Individuals wishing to appear at regular meetings of the City Council relative to items not included on an agenda may speak or make presentations under the sections of the agenda entitled, Visitors to be Heard.* The Visitors to be Heard section at the end of the meeting and the total time limit for all speakers is 10 minutes. No Council action on a visitor's presentation should be expected at this meeting, since the Council will want to study all proposals or requests before malting a decision. *LISTENING SESSIONS are held prior to each regular City Council meeting (generally beginning at 6:00 p.m. in the Eagan Room of City Hall), also for the purpose of addressing items not included on the City Council Agenda. Individuals wishing to address the City Council may speak or make presentations in this less formal meeting environment. THE CONSENT AGENDA The Eagan City Council uses a Consent Agenda for routine items needing little or no deliberation. Those items are identified on the agenda and are approved with one vote unless a councilmember or citizen requests that the item be discussed or considered separately. PUBLIC HEARINGS Certain items on the agenda are identified as Public Hearings. These are formal proceedings giving citizens an opportunity to express their concerns on a specific issue. Some issues on which the Council is required to hold public hearings are the annual budget, public improvement projects, and levying of special assessments. The Council endeavors to complete action on each issue the same night as the hearing. However, there may be circumstances where additional information or action is needed malting it desirable to defer action until a later date. Depending on the situation, the hearing may be closed or continued to a future meeting date. Eagan City Council Meeting Procedures Page 3 GENERAL HEARING PROCEDURES 1. Mayor opens the hearing. 2. Staff describes the proposal. 3. Formal action is taken to close the hearing. 4. The hearing is closed. S. Council takes action on the issue or defers decision. HOW THE COUNCIL VOTES Three members of the Council constitute a quorum. A majority vote is needed to adopt motions and general resolutions. A vote of 3/5 is required for most ordinances. Hearings on preliminary reports for improvements, comprehensive plan revisions, and zoning ordinance changes require a 4/5 vote. Publication of an ordinance in the official newspaper of the City is required before it actually takes effect. MEETING DATES With few exceptions, the City Council meets at 6:30 p.m. on the first and third Tuesdays of each month in the Council Chambers of the Municipal Center Building located at 3830 Pilot Knob Road. The Council also meets in special session as needed with notice of these meetings posed at the Municipal Center Building and on the City Web site, www.cityofeagan.com. Occasionally meeting dates are changed to avoid conflicts with holidays or other events. The City Web site provides the most up-to-date information on specific meeting dates. CABLE AND WEBCASTING With few exceptions, the regular City Council meetings are televised live on Eagan -TV channel 16. These meetings are also Webcast, via Webcast Central at www.cityofeagan.com. Cable replay information is available by calling Eagan -TV or on their Web site at www.Eagan-TV.com. Copies of a televised City meeting are available by contacting Eagan -TV at (651) 848-4698. Updated 1-13-14 r<<44°0114.1 CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER JANUARY 17, 2017 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes D. EDA ORGANIZATIONAL BUSINESS E. OLD BUSINESS F. NEW BUSINESS 1. CONSIDER conceptual development plan and direct preparation of a purchase agreement for Outlot B, Paragon Addition in the Cedar Grove Redevelopment District. 2. SCHEDULE a public hearing for February 7, 2017, to consider the sale of Outlot B, Paragon Addition in the Cedar Grove Redevelopment District. G. OTHER BUSINESS H. ADJOURN Agenda Information Memo January 17, 2017 Eagan Economic Development Authority Meeting NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENTAGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVE MINUTES EDAC1-1 Minutes of the January 3, 2017 EDA meeting D. EDA ORGANIZATIONAL BUSINESS 1. Election of Officers ACTION TO BE CONSIDERED: To elect/appoint officers of the Eagan Economic Development Authority. FACTS: ➢ As part of its annual organization business, the EDA elects its officers and appoints its Executive Director and Secretary/Deputy Director. )�, In 2016, the officers of the Authority were as follows: President: Mike Maguire Vice President: Gary Hansen Treasurer: Cyndee Fields Executive Director: City Administrator Dave Osberg Secretary/Deputy Executive Director: Community Development Director Jon Hohenstein 2. 2017 Meeting Schedule — No Action Necessary FACTS: ➢ Under its bylaws, the Eagan Economic Development Authority's regular meetings are scheduled to coincide with the regular meetings of the City Council. ➢ At its meeting of December 1, 2003, the EDA confirmed the meeting schedule defined in the bylaws and adopted a mechanism by which the Authority may cancel such meetings as part of the adoption of the City Council agenda if no EDA business is in order on that date. Staff is recommending that this schedule and process continue for 2016. 3. Single Action for EDA and Council Resolutions — No Action Necessary FACTS: ➢ In 2004, the City Council adopted a process by which the actions that are required to be taken by both the City Council and the EDA can be accomplished through a single motion. Under this process, the Council meeting remains in session (does not recess) when the EDA meeting is convened. For each business item that requires an action by both the EDA and the Council, two resolutions are included in the background and one motion by the Council, also hearing the item as the EDA, approves both resolutions. At the completion of the EDA Business items, the EDA meeting is adjourned and the remainder of the Council meeting is completed. E. OLD BUSINESS There are no Old Business items at this time. F. NEW BUSINESS 1. CONSIDER conceptual development plan and direct preparation of a purchase agreement for Outlot B, Paragon Addition in the Cedar Grove Redevelopment District. ACTIONS TO BE CONSIDERED: 1) Take no action; or Direct preparation of a purchase agreement between the Eagan EDA and CIP. FACTS: ➢ For EDA -owned properties in the Cedar Grove Redevelopment District, the EDA considers preliminary concept plans to determine their consistency with EDA goals prior to directing staff to proceed with the disposition process. ➢ Commercial Investment Properties (CIP), based in Omaha, Nebraska, has submitted a proposal to purchase Outlot B, Paragon Addition in the Cedar Grove Redevelopment District. Outlot B is a 2.74 -acre parcel bounded by Cedar Grove Parkway, Fen Way, Rahn Road, and Eagan Outlets Parkway. ➢ CIP has proposed a four-story, 150 -unit market rate apartment building with approximately7,700 square feet of attached restaurant space, 199 underground parking stalls on two levels, and 110 surface parking stalls. The proposal includes vacating Fen Way and incorporating the right-of-way into the development. Public Works has no objection to the vacation of Fen Way with regards to traffic flow in the district. ➢ The purchase price as represented is $1,725,000 which includes the land and an easement for 75 spaces in the adjacent parking garage to serve the restaurant use. Staff and the master developer team believe this to be a fair market offer and consistent with the purchase price per unit of other residential developments in the Cedar Grove Redevelopment District. ➢ The Finance Committee reviewed the proposal on January 11, 2017 and recommends that the EDA review the preliminary concept plan and direct preparation of a purchase agreement. ➢ Because negotiations are on-going, if the EDA wishes to ask specific questions regarding the proposal, it would be appropriate to recess into executive session. ➢ If a purchase agreement with CIP is approved at a future EDA meeting, the developer will proceed to the application and review process of the Advisory Planning Commission and City Council. ATTACHMENTS: EDANBI-1 Location Map EDANBI-2 Presentation of Preliminary Concept Plan 2. SCHEDULE a public hearing for February 7, 2017, to consider the sale of Outlot B, Paragon Addition in the Cedar Grove Redevelopment District. Because this would be a sale of publicly owned property for private development, it is necessary to hold a public hearing as part of the consideration of approval of the agreement. G. OTHER BUSINESS There are no other items at this time. H. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota January 3, 2017 A meeting of the Eagan Economic Development Authority was held on Tuesday, January 3, 2017 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, Commissioner Hansen and Commissioner Tilley. Also present were Executive Director Osberg, City Attorney Dougherty, and Community Development Director Hutmacher. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 CONSENT AGENDA Commissioner Fields moved, Commissioner Bakken seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 1. It was recommended to approve the minutes of December 6, 2016. 2. It was recommended to authorize and approve the Second Amendment to Sale and Purchase Agreement for Outlot A, Paragon Addition in the Cedar Grove Redevelopment District, 3. It was recommended to authorize and approve the Second Amendment to Repurchase Agreement for Lot 1, Block 1, Cedar Grove Parkway 4th Addition. There was no Old Business. There was no New Business. There was no Other Business. OLD BUSINESS NEW BUSINESS OTHER BUSINESS ADJOURNMENT Commissioner Bakken moved, Commissioner Fields seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date David M. Osberg, Executive Director vno�o%anoj�n vin o d � o O L.0 U � N a oL L Qf a CoQ V v aAP O -a � m a � d L r' a CL 0.:.w Saoo Q o o ® E O ® L v Z O 0 Z d d E y m n. DC v vno�o%anoj�n vin o � o d F U � N a oL a CoQ C v v aAP O �L N N O U- O r� (V 8ugII cj i cel � 1 r� I D � lOVil Cl) Cl) y 2 10, LL � a s�ooiN y ti O C O U � N a to N U U C v O Y m o -a a a m a � Saoo o ® L 0 8ugII cj i cel � 1 r� I D � lOVil Cl) Cl) y 2 10, LL � a s�ooiN y ti O Li ■' al C6 Q. E O E b-0 E 4 -J N N ca ca E CLO v +-i c6 V) N c6 • N N O N r I m W a -J O Q E � o w -0 0.0 � 00 N O lL • LL �V Pl 16 p •O c CL N uE 4-j a -,J O N 4-1 N ^ ` W 0 Ln +N-+ � Qj .C: - U- 0 v ' � 1 ".1-3 o txz E 0 0 o C: O o O U Ln C: • 16 Commercial Investment Properties: Omaha M.M. 22.4.,ft 3?"a laW 4 Sft.C-ekVJLn IM A—, MMM 129.66 7 Pk— 72 , GO ur& 2A A'• FAmW.1— - 350.,& R - Th. 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Comprehensive Guide Plan Amendment - The Lincoln Group Action To Be Considered: To direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from RC (Retail Commercial) to LD (Low Density) upon approximately 10 acres located southeast of Red Pine Lane and Hwy 3. Required Vote For Approval: ➢ Comprehensive Guide Plan Amendments —At least four votes Facts: ➢ The Applicant is requesting a change in the land use designation from RC (Retail Commercial) to LD (Low Density), of a 10 acre parcel. ➢ The property is currently zoned NB (Neighborhood Business) and consists of two platted lots that are vacant. ➢ The property was cleared and graded in anticipation for future development save for a stand of trees and a wetland centrally located along the western edge of the property. ➢ The Concept Plan identifies 24 twin homes with a density of 3.5 units/acre which is consistent with the proposed LD designation (0-4 units/acres). ➢ The property is adjacent to the Gun Club to the south and Industrial properties to the east. ➢ The Advisory Planning Commission held a public hearing on the request at the January 24, 2017, meeting and did recommend approval. Issues: None 60 -Day Agency Action Deadline: N/A Attachments: (5) NBA -1 Location Map NBA -2 Draft January 24, 2017 APC Minutes NBA -3 Planning Report NBA -4 Exhibits NBA -5 Public Correspondence E �o CL r_ = w 0 E 0 C4 9 E E O m 0w M Z ;j 6 w (n u 0 z (D O a) M CL W 0 o (D C, LL C3 I- -� O D -M CL U r- 0) �� (D C, LL C3 I- -� O D -M CL U r- 0) �� OE QUED C) 0 Lo Advisory Planning Commission January 24, 2017 Page 2 of 10 IV. PUBLIC HEARING New Business A. The Lincoln Group Applicant Name: Daniel P. Lincoln, The Lincoln Group, Inc. Location: 560 & 570 Red Pine Lane; Lot 1 & 2, Block 1, Red Pine Crossing Application: Comprehensive Guide Plan Amendment A Comprehensive Guide Plan Amendment from RC -Retail Commercial to LD- Low Density. File Number: 36 -CG -04-12-16 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated January 19, 2017. Ron Kaskaskia, Kaskaskia Engineering, representing the applicant, made himself available for questions and introduced the development team. Member Piper asked for clarification regarding physical challenges of the site that have previously prevented development. Mr. Kaskaskia provided site history and infrastructure improvements, specifically utilities, that have already been brought to the site. Kurt Manley, representing the applicant, further explained the site history and said they conducted a market study which concluded the site was not suited for NB (neighborhood business) uses but well suited for a single -level residential product. Member Vanderpoel asked if there were any concerns regarding noise from the railroad and Gun Club. Mr. Manley explained the benefits of an attached housing product from a sound attenuation standpoint as well as his history with housing developments near the Gun Club as he developed the Long Acres single-family and Homestead Village twin home subdivisions nearby. Chair Filipi opened the public hearing. Scott Swenson, 4100 Havenhill Circle, representing the West End Hunting and Fishing Club, said they are supportive of the development as many current neighbors are club members but want to make sure that future homebuyers are fully aware of the club's existence and operation as hours could expand with the growing popularity of High School shooting leagues. Mike Neisius, 660 Red Pine Lane, stated he lives and owns Justman Freight across Hwy 3 from the Gun Club and that while he is not opposed to the proposal, the gun club can be loud. There being no further public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Piper asked for clarification from staff that there were no concerns shooting north from the Gun Club. Advisory Planning Commission January 24, 2017 Page 3 of 10 City Planner Ridley confirmed there were no concerns. Further discussion occurred regarding the Gun Club and State Statutes. Member Vanderpoel stated there would be a future opportunity with follow up applications to review specific development details. Further, she is of the belief that there is a shortage of single -level housing in Eagan and it's better to have a productive use on this undeveloped land. Member Piper moved, Member Sagstetter seconded a motion to recommend approval of a Comprehensive Guide Plan Amendment to change the land use designation from RC, Retail Commercial to LD, Low Density Residential, for a residential development upon 9.82 acres located southeast of Red Pine Lane and Hwy. 3. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: January 19, 2017 APPLICANT: The Lincoln Group, Inc. PROPERTY OWNER: Joseph T. Morton REQUEST: Comprehensive Plan Amendment LOCATION: 560 and 570 Red Pine Lane COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: NB, Neighborhood Business SUMMARY OF REQUEST CASE: 36 -CG -04-12-16 HEARING DATE: January 24, 2017 APPLICATION DATE: Dec. 21, 2016 PREPARED BY: Sarah Thomas The applicant is requesting approval of a Comprehensive Guide Plan Amendment to change the land use designation from RC, Retail Commercial to LD, Low Density Residential, for a residential development upon 9.82 acres located southeast of Red Pine Lane and Hwy. 3. AUTHORITY FOR REVIEW Comprehensive Guide Plan Amendment: The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long-range interests of the city. The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. BACKGROUND/HISTORY The site consists of two platted parcels which are vacant. The property is currently zoned NB, Neighborhood Business and is designated in the Comprehensive Guide Plan for Retail Commercial land uses. Planning Report — The Lincoln Group January 24, 2017 Page 2 The City Council approved a Rezoning from PD, Planned Development to NB, Neighborhood Business, in 2015 as development of the property did not transpire and the owner had requested that the City terminate the Planned Development Agreement and release it from any obligations under the Development Agreement. The site was approved for a Preliminary Planned Development to create a mixed office/retail commercial development and a Subdivision to create two lots in 2006. A Final PD for Lots 1 and 2 were approved later that year. Prior to 1994-95, the property was guided in the Comp Plan for residential uses. In 1980, the land use designation was R-11, Mixed Residential 3-6 units/acre. By 1988, the land use designation of the entire area east of Hwy. 3 and south of Cliff Road was changed to D-1, Single- family residential 0-3 units/acre. During the 1970s and 1980s, several industrial buildings were constructed in the adjacent Halley's Addition. Following a study of the area in 1994-95, the land use designation of the subject site and the adjacent Halley's Addition was changed to IND, Limited Industrial, creating consistency between the use, zoning and land use. In 1995, Red Pine Lane was constructed, leaving a remnant parcel of land south of the new street and east of the railroad right-of-way. In conjunction with the creation of this new intersection with Hwy. 3, the Gun Club Road intersection with Hwy. 3 was closed. With additional residential development in this part of the City, the City revisited the land use and zoning of the properties south of Red Pine Lane and east of Hwy. 3. In March 2002, following an area study in 2001, the City changed the land use designation and zoning of the properties west of Biscayne Avenue from IND, Limited Industrial, to RC, Retail Commercial. The property was rezoned from I-1, Limited Industrial, to NB, Neighborhood Business later in 2002. With the change in land use and zoning, existing uses became non -conforming. EXISTING CONDITIONS The site consists of two platted parcels which are both vacant. The site is separated from Hwy. 3 by railroad tracks. The site is open with some wooded areas and a wetland on the west edge of the property. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Existing Use Zoning Land Use Designation North Single Family Residential R-1, Single Family Residential LD, Low Density Residential South West End Hunting and Fishing Club P, Park REC, Private Recreation East Vacant/ manufacturing/warehouse NB, Neighborhood Business RC, Retail Commercial West Railroad/Hwy.3 Right-of-way Planning Report — The Lincoln Group January 24, 2017 Page 3 EVALUATION OF REQUEST Comprehensive Guide Plan Amendment: The applicant is proposing a change in the land use designation of this 9.82 -acre site from RC, Retail Commercial to LD, Low Density. LD, Low Density, is a general land use category which primarily provides areas for single family detached housing units; however, some attached housing such as twin homes, may be appropriate provided they comply with density restrictions and other applicable zoning regulations. The Comprehensive Guide Plan specifies which zoning districts are considered consistent and compatible with each land use designation. PROPOSAL The applicant is proposing development of 34 twin homes on the two properties. The Concept Plan identifies access from Biscayne Avenue along the southern property line and dead ends along the eastern property line toward the north end of the site. The applicant's submitted narrative states their market study "indicates an area demand for upscale twin homes and The Lincoln Group feels such a development would blend seamlessly with the neighborhood." ENVIRONMENTAL IMPACTS Topography — A portion of the site was previously graded. The site is generally open with light tree coverage, and drains mainly to the south and west toward an existing wetland (portion of Pond LP -23 as designated in the City Storm Water Management Plan — 2007). A preliminary Grading Plan was not provided, but it appears the eastern half of the site would be disturbed for development of the site. Elevations range from approximately 967 to 926. Wetlands — There is at least one wetland on site. In accordance with City Code § 11.67, a Certified Wetland Delineator will need to prepare a delineation and assessment (via MNRAM) report for the wetland. Any development will need to be in accordance with the State Wetlands Conservation Act with any future development. Tree Preservation — The City's Tree Preservation Ordinance sets the allowable removal for this type of single-phase, multiunit residential development at 47.5%. A detailed tree inventory and replacement plan will be required at the time of development. Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan and has subsequently adopted zoning standards to assist with noise mitigation that are consistent with Metropolitan Council requirements. The site is located outside of the Airport Noise Policy Zone areas. Gun Club Noise Considerations — The site is also located within 750 feet of the existing Gun Club property which is a protected use. The State Legislature amended the State Statute in 2012 per the Shooting Range Act. Future applications will need to demonstrate that the proposed housing development complies with MN State Statutes. These statutory requirements may Planning Report — The Lincoln Group January 24, 2017 Page 4 include certain noise attenuation standards that must be met with each home similar to the construction standards for properties within airport noise zones. Summary — Environmental Impacts At least one wetland is located on the property, thus a wetland delineation will be required. Standard Tree Preservation requirements will apply to the development. The site is not within the Airport Noise Policy Zone area; however, the site is subject to the Shooting Range Act due to the proximity to the Gun Club property. INFRASTRUCTURE IMPACTS Storm Drainage — The entire site lies within Drainage District L (as designated in the City Storm Water Management Plan — 2007), and Pond LP -23 ultimately drains to Lebanon Hills Regional Park (LHRP). The development of this property will be subject to the codified post -construction storm water requirements for storm water volume and pollutant control, and to MN Department of Transportation storm water permit requirements if there is any discharge to Highway 3 right- of-way. Utilities — Sanitary sewer District C (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site. Trunk sanitary sewer of sufficient size, depth, and capacity is available to the northwest from Red Pine Lane for connection and extension by this developer. The developer should extend public sanitary sewer through the site and connect to the existing sanitary sewer on Biscayne Ave. This will allow for a temporary sanitary sewer lift station to be eliminated, and allow additional capacity for future development to the south and east in Eagan and Rosemount in accordance with the City Comprehensive Sewer Plan. Water main of sufficient size, depth, and capacity was stubbed to the site from Red Pine Lane. A water main "loop" should be constructed with the proposed development to Biscayne Ave. to provide redundancy in the system and reduce the likelihood of shutting down the entire development when maintenance or repairs are being performed. The home on the corner of Gun Club Road and Biscayne Ave. was constructed with a temporary water and sewer service extended to the mains along Biscayne Ave. Those temporary services should be removed and connected to the new public mains to be constructed along Gun Club Road along with this development. Any existing wells or septic systems on the site should be abandoned in accordance with Dakota County and City standards as part of the development. Water Quality — Any development will need to comply with the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control. These regulations include: design standards for volume control and reduction; total phosphorus control; total suspended solids control; oil and grease control; and runoff rate control — performance standards. They also provide for: minimization of impervious surface area and Planning Report — The Lincoln Group January 24, 2017 Page 5 maximization of infiltration and retention; acceptable complementary stormwater treatments; pond requirements; regional ponding; and maintenance of private stormwater facilities. Streets/Access/Transportation Access to the site is proposed from Biscayne Ave. The concept plan shows the extension of Gun Club Road, a public street, from Biscayne Ave, and a private street that serves the site. The private street is aligned so it can be extended to Biscayne Ave with future re -development of the industrial properties along Biscayne Ave. The construction of any public street should terminate with a standard sized cul-de-sac to allow for maneuverability of public safety and maintenance vehicles. Easements/Permits/Rights-of-Wavy — Existing drainage and utility easements are already on the property from previous proposed development. These easements should be vacated and new easements dedicated with the new plat. The extension of Gun Club Road will likely require a small amount of additional roadway easement or right-of-way from the West End Gun Club. The applicant should provide any additional easements/right-of-way necessary to extend this road. Financial Obligation — There are pending assessments on the property for previously constructed public improvements. Summary — Infrastructure Impacts Sanitary sewer and water main service are available to serve development of the site. Any development of this site would be subject to City ordinances related to storm water volume and rate control, as well as pollutant control and water quality management. Public street access is available from Biscayne Avenue. COMPREHENSIVE LAND USE IMPACTS Land Use Designations — LD, Low Density Residential, is a general land use category which generally provides areas for a single family detached housing. The Comprehensive Guide Plan specifies which zoning districts are considered consistent and compatible with each land use designation. Density — The maximum allowed gross density for this land use is 4 units per acre. The proposed Concept Plan reaches a density of 3.5 units/acre. Compatibility — As noted in the Eagan 2030 Comprehensive Plan, due to the low intensity of single family uses, buffering is usually required where it abuts other more intense uses, particularly industrial uses or busy roadways, both of which are applicable to the site. The proposal appears generally compatible to the surrounding developed properties although the properties to the east are long standing industrial businesses, many with permitted outdoor storage activities. Numerous complaints, often by the same individual(s), from single family homeowners have been received by the Code Enforcement department in recent years regarding the industrial business activities in that area. Planning Report — The Lincoln Group January 24, 2017 Page 6 Access Needs — Individual access to all lots is required for single family and twin home developments, as is proposed via the Concept Plan. As previously stated, the proposed access is via Biscayne Ave, a public street. Physical Suitability — The Comprehensive Plan states that single family development has few limitations beyond those imposed by the City's existing regulations regarding wetland, shoreland impacts, tree preservation and water quality. In areas of significant natural features worthy of protection, such as a wetland, it may be appropriate to utilize cluster design techniques to minimize disturbance of the natural site features. The proposed Concept Plan depicts the twin homes along the eastern half of the development, taking the wetland and setbacks from Hwy 3 into consideration. Summary — Comprehensive Land Use Impacts This request appears generally compatible with the area and Comprehensive Plan objectives; however, appropriate buffering techniques may be necessary given the proximity to existing Industrial businesses. PARKS AND RECREATION SYSTEM Park Dedication — Land dedications to satisfy the dedication requirements are generally requested when there is the opportunity to expand an existing parks space, create a park in an area identified as underserved or to protect a unique natural resource. The subject parcel is located within Park Service Area 36. This portion of the Service Area does contain a developed park feature, Hidden Corner Park which is connected to the Red Pine Elementary School property. Park Service Area 36 also contains Holz Farm and Holz Park located on Manor Drive, west of the South Robert Trail. Trail Dedication — Typically, development of the site would be responsible for a trails dedication. As per past practice and policy, the dedication could be met with a cash payment and/or credit given for the development of trails internal to the site that have public benefit. Due to the proximity of Red Pine Elementary School, the development could foresee many students walking on Biscayne Avenue and Red Pine Lane. The area is void of sidewalks and trails in a north -south orientation. A pedestrian access from the proposed development directly to the existing trail along the south side of Red Pine Lane should be considered in any final design. Summary — Parks and Recreation The subject area is served by an existing neighborhood park, Hidden Corner Park, as well as Holz Farm and Holz Park. A pedestrian connection should be made to the trail along Red Pine Lane. Planning Report — The Lincoln Group January 24, 2017 Page 7 SUMMARY OF FINDINGS In evaluating this proposal, the following items should be considered: General Considerations • The applicant is requesting a change in land use designation to LD, Low Density, from RC, Retail Commercial, for 9.82 acres located southeast of Red Pine Lane and Hwy. 3. • The submitted Concept Plan illustrates a 34 unit twin home development with access from Biscayne Avenue. Environmental Impacts • The site was previously graded, in anticipation of future development. • The site is generally open with light tree coverage. • The development is subject to the Tree Preservation Ordinance. • A natural wetland is located on the site. • The site is not located within the Airport Noise Policy Zones. • The site is located within 750 feet of the existing Gun Club Property, thus the applicant will need to address and satisfy any statutory requirements when developing property adjacent to the Gun Club. Infrastructure Impacts • Public street access is from Biscayne Ave; a private street is proposed to serve the development. • Any development of this site would be subject to City ordinances related to storm water volume and rate control, as well as pollutant control and water quality management. • Sanitary sewer and water main service are available to serve development of the site. Comprehensive Land Use Impacts • LD, Low Density, is a general land use category which provides areas for primarily for single family detached housing units; however, twin homes maybe appropriate provided they comply with density restrictions (0-4 units/acre). Planning Report — The Lincoln Group January 24, 2017 Page 8 The submitted concept plan and narrative propose a 34 -unit twin home development upon 9.8 acres. • The proposal appears generally compatible to the surrounding developed properties although the properties to the east have long been home to assorted industrial businesses. Parks and Recreation System ® The area is served by a developed park feature, Hidden Corner Park which is connected to the Red Pine Elementary School property. ® Holz Farm and Holz Park are also within the Park Service Area. A pedestrian connection should be made directly from the proposed development to the trail along Red Pine Lane. SUMMARY/CONCLUSION The applicant is requesting approval of a Comprehensive Guide Plan Amendment from RC, Retail Commercial to LD, Low Density, to allow a 34 -unit twin home residential development. The use appears generally compatible with existing uses in the surrounding area; however, proof of compliance with MN State Statutes regarding the Gun Club would be necessary with future applications. Additionally, long standing industrial businesses, many with permitted outdoor storage activities, are located adjacent to this site. ACTION TO BE CONSIDERED To recommend approval of a Comprehensive Guide Plan Amendment to change the land use designation from RC, Retail Commercial to LD, Low Density Residential, for a residential development upon 9.82 acres located southeast of Red Pine Lane and Hwy. 3. c d E ac 0 Eo LLC) C N ® a r C � d N 0 m mma J r ani �o 'On SO ~ g V U U O C ® E O wc- -� Z U M a7 Z oe V Qf d � � om w U o JFF iV > a3 O O Z w aad_dlsw� r Os d JV31 A893 �Y7ps��bo� vI %b, r d. AOS b. o vry�lj� �OJ .b"<y Satm Oitl3lN33aJM UlJ I W rc !y R d O OOOO � G E - - OVOL Y OO L�l� OOO 4 ll � 1 � ' ! I a Q 0 9x as ��o� o as a©o oo�s owdMal-ft-MOLMO 98SOBOS9L d"^�'J 8"pNNB�Hr°O�"'J°1d ettr000aes �a�warQ�rwaRamm� oxen sxoaiw.Asc>aa�vxosssaaoaa b££SS NW'aulsad uapd � uotstn[pqus 3111d pag O m r I'I'I `dj� njozD SupDaurSug ZOZ 01!1)S 'anlaQ P11013 3ui,fld SLbL Q uursaars �,,^�q� y11 �ay.0 .uaroaa li6`� --VU9rMV9 Oft't9�1^bpW1v� 6`+' dnotD utoouiZ aus q ,(ananS a(gdai9odoj / Anpunog SAH H8atld8ad ao :8�,.u. J3;HIS \ \ I i•�` �� — %rI /i�%��\\\ � Iillllll�"�IIIIII( 'ii_VIII o \ \\\\\\\R\O( E -'D I J \\\\\1`5 \\\\1 \\\\ ii @ —' `ID\�— \C ��\\\ \\\ J bod'yf \ ��\Q�@o\� i ��l`= �� `• \ / I J jj�j��ly`��) � a?� .��ao . p u o d 777r 1 �a=�8 = e a lig E �aS5�p eB F rc = o F �� k^� $ s ogi YJ YJi d ��' g 6m m pap,,p=Wm�Q3oo z: o rc �B K {zpn}R®SOB%o0e�®.k®m❑ \ \ I i•�` �� — %rI /i�%��\\\ � Iillllll�"�IIIIII( 'ii_VIII o \ \\\\\\\R\O( E -'D I J \\\\\1`5 \\\\1 \\\\ ii @ —' `ID\�— \C ��\\\ \\\ J bod'yf \ ��\Q�@o\� i ��l`= �� `• \ / I J jj�j��ly`��) � a?� .��ao . p u o d 777r MOM -of d^wO�IR"�Ivv?I�ad C44HO'HI ®Id�lv"QR"ala 7a*d n�^I� I UOISIAI Il ` O ~ 'oNumn molawzse>aa�vxousam b££SS NW `auiLad Uapg pq S OUL d N 2I O .-V+-npq"° I�'I'IIdno�x`�� d�uua�au�tSu�a ZOZ olinS.`anuli pnol01441d S,LVL fusttI dnoID uloouiI auL,.0"::9 Q :aw.0 maroaa g � Vai94^w�bOW¢'fl � aol mms'p+usmvw>"ueoz ULId ICID0000 :A9 aBaV&iad a a :mu =S roJ RH Ft Fj r O ��Idl�N v 41— -a - .a v:a - caorvnanN*� ° � m o 9 M. Sg�obpp n N 4 g any GUXPDS!e o o� o �� 900}'R®(70e EoOWO�XI g®m❑ w 0 roJ RH Ft Fj r O ��Idl�N v 41— -a - .a v:a - caorvnanN*� 101 F_11.1 11►y/ q COMP PLAN AMENDMENT APPLICATION RED PINE LANE AND SOUTH ROBERT TRAIL The Lincoln Group, Inc., a Minnesota Corporation, is seeking a Comprehensive Plan Amendment for the property located at 560 and 570 Red Pine Lane in Eagan, MN. —specifically we are requesting from Retail Commercial (RC) to Low Density (LD). The Lincoln Group, Inc. is an association of local professionals with an extensive background in real estate acquisition, development, entitlement, design build and new construction sales. The Lincoln Groups' vision is to create a neighborhood of thirty-four upscale twin homes with access from Gun Club Road. Current area residents seeking to scale down from their current single family dwelling could transition into a more carefree lifestyle by providing a modern and elegant product offering main level living, customized finishes, and a professionally managed homeowners association. The existing site, guided for Retail Commercial (RC) has been sitting vacant since 2008 when a development group sought to attract a large grocery retailer and ancillary businesses. That proposed project did not materialize and it has become clear such a concept is no longer viable for this site. The site has been prepped for development with grading improvements as directed by the "big box" concept. The property owner has maintained the site and property taxes are current. Accordingly, the property owner is seeking alternative uses. Our market study indicates an area demand for upscale twin homes and The Lincoln Group feels such a development would blend seamlessly with the neighborhood. We invite your questions and or concerns and look forward to discussing this matter in further detail. Sincerely, Daniel P. Lincoln President, The Lincoln Group, Inc. From: Ian Hardgrove To: Sarah Thomas Cc: Laurel Hardgrove Subject: Re: Request for information on proposal 36 -CG -04-12-16 560 &570 Red Pine Lane, Eagan Date: Tuesday, January 17, 2017 6:57:49 PM Dear Sarah, I will be unable to attend the public meeting but wanted to make a comment to include in the discussion. The future residents of this development will be very close to the Gun Club and should be made aware of the timing of activities at the Club. We have been residents here for ten years and when we moved in the hours of the club was restricted to three nights a week in summer, finishing by 7:30 pm, plus Sundays from 10.00 am. In 2016 the club ran every night through the week in summer and finished between 8:30 - 9:00 pm; they also started as early as 8:45 - 9:00 am Sunday. The noise on our back deck from the shots is 85db and it is impossible to sit on our back deck and have dinner or a discussion until they finish. This means we can't eat outside on the deck or entertain friends and families until after 9:00 pm. We find this to be most unsatisfactory, but were advised by the Club and Eagan Police that there are no limits on their hours of operation. I believe the developer and potential owners of the new development need to be informed of this issue prior to them making a commitment and ask that you share this information and provide any feedback. Yours sincerely, Ian Hardgrove From: Sarah Thomas <SThomas@cityofeagan.com> Sent: Tuesday, January 17, 2017 9:01 AM To: 'Ian Hardgrove' Cc: Laurel Hardgrove Subject: RE: Request for information on proposal 36 -CG -04-12-16 560 &570 Red Pine Lane, Eagan Hello, The staff report will be available as of Friday morning on the City's website. Here is the link: http://www.cityofeagan.com/watch-video Meetings & Video - cityofeagan.com www.cityofeagan.com 0 2012 Eagan Minnesota Eagan Municipal Center, 3830 Pilot Knob Rd. Eagan, MN 55122 Use of images or information is prohibited without specific authority of the City ... I've attached the applicant's narrative, survey and concept plan regarding the submittal. Please feel free to call with questions. Thanks, Sarah Sarah Thomas I Planner I City of Eagan City Hall 13830 Pilot Knob Road I Eagan, MN 55122 1651-675-5696 1651-675- 5694 (Fax) I sthomas@cityofeagan.com w�� THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND/OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. From: Ian Hardgrove[mailto:ianhardgrove@hotmail.com] Sent: Sunday, January 15, 2017 10:56 AM To: Sarah Thomas Cc: Laurel Hardgrove Subject: Request for information on proposal 36 -CG -04-12-16 560 &570 Red Pine Lane, Eagan Dear Ms Thomas, We live at 569 Spruce Circle, Eagan and were advised of a public meeting on this issue to be held on January 24. We will be travelling internationally on this date and wondered if there was a web link where we could find additional information about the proposal, or if you could email additional information to us? Thanks in anticipation, Ian and Laurel Hardgrove Agenda Information Memo February 7, 2017, Eagan City Council Meeting NEW BUSINESS B. Planned Development Amendment — White House Custom Colour Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to change the use of Lots 2 and 3, Block 1, Waters Annex 2nd Addition. Specifically to change from a single -story office/warehouse to multi -story office on Lot 2 and production/warehouse on Lot 3 for properties located at 2920 and 2930 Lone Oak Drive, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ At least three votes Facts: ➢ The applicant is proposing a corporate expansion of the existing White House Custom Colour facility in the form of two new buildings on adjacent parcels. The project will create a campus that will accommodate their growth in local production capabilities as well as the influx of additional volume through consolidation of out-of-state facilities. ➢ The existing building on Lot 1 contains 99,716 s.f. of office, production and warehouse space. The Final PD Agreements for Lots 2 and 3 provided for a single -story office and warehouse uses on both lots totaling 86,900 s.f., with not more than 40% warehouse use. ➢ The PD Amendment proposes to change the use of Lot 2 to multiple -story office, and Lot 3 to production and warehouse, increasing total building square footage on the two parcels to 135,200 s.f. ➢ While 100% production/warehouse use on Lot 3 is not consistent with the intent of the MO land use designation, the proposed development is designed as an integrated corporate campus where the three buildings function together to provide the component uses of office, production and warehouse. ➢ All three uses are currently contained within the existing building on Lot 1, and taken together, Lots 2 and 3 provide 37% office, 41% production and 22% warehouse. ➢ The Site Plan is designed with parking to be shared throughout, as well as an integrated vehicle and pedestrian circulation plan that includes both trails and tunnels connecting the buildings. The office building on Lot 2 is proposed to have some underground parking, as does the existing building on Lot 1. ➢ Typical building coverage and green space standards are satisfied, and conservation easements were previously obtained over the wetland and buffer areas. ➢ As compared to the RD (Research & Development) zoning district, the proposal satisfies typical City Code standards with few deviations. Proposed deviations include side yard building setback for Lot 3, pavement setbacks between lots to allow for shared ingress/egress and parking, exterior finish materials for the production/warehouse building and for two monument signs on Lot 3. ➢ The acceptability of the proposed deviations is a policy matter for City officials which can be accommodated through the Planned Development. ➢ The proposed grading and drainage, utility, and stormwater management plans are acceptable. ➢ The development will be subject to cash park and trail dedications due at the time of Building Permit. ➢ The Advisory Planning Commission held a Public Hearing on the proposal at their January 24, 2017, meeting and did recommend approval. Issues: ➢ None 60 -Day Agency Action Deadline: ➢ March 4, 2017 Attachments: (4) NBB-1 Location Map NBB-2 Draft January 24, 2017, APC Meeting Minutes NBB-3 Planning Report NBB-4 Report Exhibits z <71z rN �y L r Q% l_ Jj O E CD O-0 N �0 o� pp�QU = CLU E E amp Q op©p m L � a y o U � LO J Ocn ® o> /^, ■0 V— 0 a ti as E FL 0 L N t4 CL fY U z <71z rN �y �c g� l_ Jj CD N N �0 o� pp�QU O g°° " amp pp op©p z <71z rN C: O l_ Jj CD N N O $ a s m L � a y o LO J g© 0 l_ Jj SE�E� ida�AE�EPaul . ti as a �Nls i q, b-}§IFl Ifi y , � 1 a i .i et _ WALUJLLdrJ `-`L F ci OP 02� � v w a o Z j It 1 �Py -ty ' i• OP 9� F, m � BLUE BE y �- I Advisory Planning Commission January 24, 2017 Page 4 of 10 B. White House Custom Colour Applicant Name: Chris Hanline, White House Custom Colour Location: 2840 Lone Oak Parkway & 2930 Lone Oak Dr; Lots 1, 2 & 3, Block 1, Waters Annex Second Addition Application: Planned Development Amendment A Planned Development Amendment to change the use of Lots 2 and 3 from single -story office and warehouse to multi -story office on Lot 2 and production/warehouse on Lot 3, increasing the total building square footage on both lots. File Number: 01 -PA -10-12-16 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated January 19, 2017. Member Weimert asked about hazardous materials utilized with the operation. Eric Reiners, project architect representing the applicant, stated the business is digital printing operation, and there are limited quantities of inks. There are very little hazardous materials, but what they use are handles per State requirements. Member Vanderpoel asked if the proposed expansion would impact the solar array on the roof of the existing building. Applicant Chris Hanline stated there would be no impact to the existing solar panels and, if possible, they would be adding additional solar panels to the new buildings. Member Vanderpoel inquired about the access to Outlot A, and future development of that parcel. Mr. Reiners responded that the applicant does not own Oulot A, and they have prepared cross - easement agreements with the owner of Outlot A that will maintain access to Outlot A and Lot 3 through those easements. Future access to Outlot A is also provided by easement to the private drive to the east, and utilities to serve Outlot A will be provided to the parcel boundary through Lot 3. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Piper questioned the site lighting standards reference in condition ##6. City Planner Ridley explained that the City Code standard is sufficient lighting necessary for safety and security and site circulation, and the City Code does not specify numerical photometric values. Member Piper stated his belief that the minor deviations requested by the applicant are all warranted, and are not inconsistent with other development approvals. Member Vanderpoel agreed with Mr. Piper. Member Piper moved, Member Sagstetter seconded a motion to recommend approval of a Planned Development Amendment affecting 17.8 acres located at 2840 Lone Oak Parkway, and 2920 and 2930 Lone Oak Drive, subject to the following conditions: Advisory Planning Commission January 24, 2017 Page 5 of 10 An Amendment to the Final Planned Development Agreement shall be executed for Lots 2 and 3, in a form acceptable to the City Attorney, and recorded against the property within 60 days of City Council approval. The Agreement shall include the following exhibits: • Site and Signage Plan • Building Elevations • Landscape Plan • Site Lighting Plan 2. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 3. This development shall be subject to the City's ordinance standards for screening of mechanical equipment. The effectiveness of proposed screening will need to be demonstrated at the time of Final Planned Development. 4. With the exception of the deviation for two free-standing signs on Lot 3, all signage shall be consistent with City Code standards. Consistent with RD zoning standards, building wall signage shall not exceed 10% of the fagade. 5. All signs are subject to review at the time of Sign Permit, which shall be obtained prior to installation of any signs, for both monument signs and building wall signs. 6. A revised Final Site Lighting Plan shall be provided for incorporation in the Planned Development Amendment Agreement, and shall recalculate the average to minimum ratio for each parking lot, excluding the zero footcandle values elsewhere on the site. The average to minimum ratio shall strive to achieve a maximum value of 4.0 footcandles. 7. Foundation plantings shall be added to the west side of the production/warehouse building on Lot 3, if the proof of parking is installed in the future. 8. The applicant shall ensure that landscaping does not conflict with site lighting or utilities. 9. This development shall be subject to compliance with the City's Tree Preservation Ordinance. Therefore, in accordance with City Code, prior to issuance of a permit for any land disturbing activity a Tree Preservation Plan shall be submitted, and a Tree Mitigation Plan provided, that demonstrates compliance with the City's Tree Preservation Ordinance, including any required mitigation, as determined by the Supervisor of Forestry. 10. This development shall be subject to Wetland Protection and Management Regulations (City Code 11.67). 11. This development shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control on the site's new and fully - reconstructed impervious surface area (including effective remediation of disturbed soils to be revegetated to achieve minimum of 5% soil organic content in top 6 -inches and soil loosening to 12 -inch depth). Advisory Planning Commission January 24, 2017 Page 6of10 12. The applicant shall provide adequately sized and planned pre-treatment (e.g. sediment filter structure, etc.) at, or immediately upstream of, all stormwater management facility inlets to provide for effective capture and easily -accessible cleanout of coarse particles, fine -sand sized particles and floatable pollutants. Details shall be included in applicable plan sheet(s). 13. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide to the City soil boring logs from each proposed infiltration/filtration area, extending a minimum of 10' below the bottom of the proposed infiltration/filtration feature, to evaluate and ensure suitability for infiltration, including depth to saturated soils (bottom of any infiltration basin shall be greater than 3 -feet above saturated soils/NWL of adjacent wetland, whichever is greater). If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and/or construction plans to ensure volume control requirements are fully met for the site development. 14. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide construction details of the proposed infiltration systems for City review/acceptance by the City Engineer and include construction details in plan set. Construction details shall include infiltration basin cross-section(s), drainage area/sizing/volume tables, maximum depth of 1.9 -feet (not including below -grade soil media depth), details and elevations for stable inlets/outlets/emergency overflows, public storm sewer connection details (e.g. coring only, etc.), soil media criteria, live planting and seeding details, temporary & permanent erosion -control protection details (e.g. two rows of sediment protection at the top and base of side slope, erosion -control blanket, etc.), construction sequencing/protection/restoration notes (e.g. no equipment within basin, soil ripping, etc.) and other details and notes to ensure infiltration practices are properly designed, constructed, planted, and adequately protected during / after construction to prevent clogging, and will be able to be properly maintained to function as intended. These graphical details and notes shall be prominently included in all applicable plan sheets (e.g. Grading, Utility, Landscape Plans, etc.). All infiltration basins shall include live -plantings with a minimum of 18 -inch on -center plant spacing. 15. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide detailed Soil Management Strategies for City review, and acceptance by the City Engineer, that provide clear assurances that by final grading, prior to installation of any irrigation and plantings, the disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non -compacted soil conditions in the top 12" of soil with no less than 5% soil organic matter content and less than 200 psi of soil compaction in the top 12" of topsoil, to comply with Volume Control requirements. Addition and incorporation of any soil organic content shall only consist of MnDOT 3890 Grade 2 Compost, from a currently certified source, to restore permeability in the top 12 - inches of soil. These graphical details and notes on soil protection/restoration shall be included in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading & Drainage Plan, Landscape Plan, etc.). 16. Prior to proceeding with land disturbing activity, the Property Owner shall enter into a long-term stormwater management system maintenance agreement with the City, Advisory Planning Commission January 24, 2017 Page 7of10 detailing the annual inspection and maintenance required to occur to ensure proper operation and performance of the permanent stormwater management system on each parcel, in a form acceptable to the City Attorney. 17. During infiltration/filtration system area over-excavation/sub-soil work, the applicant shall provide verifying documentation that practice area sub -soils are suitable for a saturated condition infiltration rate of 0.5 -inch per hour or greater (but less than 8.0 -inch per hour). If the sub -soil infiltration rates are less than 0.5 -inch per hour (or greater than 8.0 -inch per hour), the applicant shall immediately notify the City Engineer. Documentation shall be provided to the City within 48 -hours after any infiltration testing. The applicant shall provide the City Water Resources staff with 24-hour advance notice of the occurrence of infiltration verifications and also prior to any excavation and/or soil backfilling within the infiltration practices (City Water Resources staff contact/instructions shall be clearly/prominently listed on all appropriate plan sheets). 18. Before the City provides a Certificate of Occupancy for the new building project, the applicant must provide field -verification to City Water Resources staff of successful implementation, function and operation of the Stormwater Management System, including operation of the bioretention basins and complying Soil Management Strategies on all disturbed soils, in compliance with the approved plans. 19. Before the City returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant shall provide the City Engineer as -built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (e.g. infiltration practices) and soil management strategies conform to design and/or construction plans, as approved by the City. As -built volumes (for retention) shall be provided for the infiltration practices. An updated/as-constructed Stormwater Management Report shall also be provided. The applicant shall submit to the City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer or Landscape Architect licensed in the State of Minnesota. 20. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. 21. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to the issuance of a building permit. 22. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. 23. A detailed land disturbance and erosion control plan shall be prepared in accordance with current City land disturbance and erosion control regulations prior to final plat approval. Advisory Planning Commission January 24, 2017 Page 8 of 10 24. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 25. Fire hydrant spacing and locations shall be installed in accordance with City Fire Department and Public Works standards. 26. The applicant shall extend sanitary sewer and water main of sufficient size, depth, and capacity for the future development of Outlot A. 27. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). This development shall include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of building permit. 28. Drainage and utility easements shall be provided for the water and sewer stubs being provided to Outlot A. 29. An encroachment agreement shall be provided for any tunnels located in drainage and utility easements, in a form acceptable to the City Attorney, prior to issuance of any Building Permit. 30. The applicant shall provide private cross -easements for ingress/egress, including Outlot A, and shared parking, in a form acceptable to the City Attorney, prior to issuance of any Building Permit. 31. Any median modifications shall be performed under a separate right of way permit. 32. The applicant shall restore the street, curb and gutter, pavement markings, and boulevard in a manner acceptable to the City Engineer. 33. A sidewalk connection shall be made to the existing trail along Lone Oak Parkway. 34. This proposal shall be subject to a cash parks dedication, payable at the time of building permit at the rates then in effect. 35. This proposal shall be subject to a cash trails dedication, payable at the time of building permit at the rates then in effect. All voted in favor. Motion carried 7-0. PLANNING REPORT CITY OF EAGAN REPORT DATE: January 19, 2017 APPLICANT: White House Custom Colour PROPERTY OWNER: White House Custom Colour; Venture Investments, L.L.C. REQUEST: Planned Development Amendment CASE: 01 -PA -10-12-16 HEARING DATE: Jan. 24, 2017 APPLICATION DATE: Jan. 3, 2017 PREPARED BY: Pamela Dudziak LOCATION: 2840 Lone Oak Pkwy.; 2920 & 2930 Lone Oak Drive COMPREHENSIVE PLAN: MO, Major Office ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to change the use of Lots 2 and 3 from single -story office and warehouse to multi -story office on Lot 2 and production/warehouse on Lot 3, increasing the total building square footage on both lots. The subject site encompasses three parcels totaling approximately 17.8 acres located at 2840 Lone Oak Parkway, and 2920 and 2930 Lone Oak Drive. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two-thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. BACKGROUND/HISTORY The property is currently zoned PD, Planned Development. Development and use of the property is currently governed by Planned Development Agreements executed in 2006-2008. The current PD was established in 2006, with a subsequent amendment in 2007, and Final PD approvals for Lots 2 and 3 in 2008. Planning Report — White House Custom Colour January 24, 2017 Paize 2 Following the 2006 Waters Annex subdivision and Planned Development, White House Custom Colour built an office and production facility on Lot 1. The subsequent 2007 Waters Annex 2nd Addition subdivision and PD Amendment enlarged Lot 1 and accommodated an expansion of the building, which is now 99,716 s.f. of office, production and warehouse space. In 2008, Final Planned Development Agreements were executed for Lots 2 and 3, showing single -story office and warehouse uses on both lots, totaling 86,900 s.£, and limiting the amount of warehouse to not more than 40% of each building. The 2008 Subdivision also resulted in grading of Lots 2 and 3 in preparation for future development, establishment of wetland buffers and conservation easements. EXISTING CONDITIONS The subject site contains one existing building on Lot 1; Lots 2 and 3 were graded with prior development on Lot 1, are vacant and generally open with very light tree coverage. There is a wetland and storm water ponding on the northeasterly portion of the site. Site grading, the installation of water and sewer stubs, and the construction of stormwater ponds to serve the development were constructed with previous development. Easements for both drainage and utility purposes, and conservation easements over wetland buffers were established with the subdivision in 2008. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST The success of White House Custom Colour is driving the proposed improvements/expansion of their operations in Eagan. Existing Use Zoning Land Use Designation North Vacant (future high PD, Planned Development SA/MO, Special Area/ density residential) Major Office East Vacant (future office) PD, Planned Development SA/MO, Special Area/ Major Office South Office/Warehouse PD, Planned Development SA/BP, Special Area/Business Park West USPS Data Center PD, Planned Development SA/BP, Special Area/Business Park EVALUATION OF REQUEST The success of White House Custom Colour is driving the proposed improvements/expansion of their operations in Eagan. Planning Report — White House Custom Colour January 24, 2017 Paae 3 Description of Proposal — The applicant is proposing to modify the Planned Development for this site to allow a change to the use for Lots 2 and 3. The proposed multi -story office on Lot 2 and production/warehouse on Lot 3 results in a net increase in building square footage on the two lots. The office building on Lot 2 is proposed to be "two full levels over underground parking, with a partial third level and roof terrace." The Site Plan also "features a water element at the intersection corner, with an adjacent building plaza connected to the mail level conunons space" of the building. The three buildings are designed as a corporate campus, with a multi -story office on the corner, pocket park in the central area between the buildings, underground parking in two of the buildings, and surface trails and tunnels to facilitate employee movement between buildings. Compatibility with Surrounding Area — The PD Amendment proposes to change to the current use of Lot 2 from single -story office/warehouse to multi -story office. The proposed change for Lot 3 is from office/warehouse to production/warehouse. Both proposed uses are consistent with the surrounding office, office/showroom and office/warehouse uses. As a standalone development, the proposal for 100% production/warehouse on Lot 3 is not consistent with the intent of the MO land use designation, or with the corresponding RD zoning standards as the RD zoning does not allow warehouse uses and the Major Office designation allows warehouse only as an accessory use. However, the applicant is proposing development of these two lots as an expansion of the existing White House Custom Colour facility on the adjacent Lot 1, and the three buildings together will function as a corporate campus. In that light and within PD zoning, the uses can reasonably be evaluated in a comprehensive way aggregated among the three lots. Viewed in this way, the three -lot campus will consist of a combination of office, production and warehouse uses. All three uses are currently contained within the existing building on Lot 1. The proposed building area for Lots 2 and 3 combined is 135,200 s.£, of which 50,000 s.f., (37% of the total) is office, 55,200 s.f. (41% of the total) is production space, and 30,000 s.f. (22% of the total) is warehousing. Public Benefit — The amended plan provides for a "more intensified high-tech office use and high tech production space" for the currently vacant land. White House Custom Colour is proposing these changes to the Planned Development with the goal accommodating "both the growth of their local production capabilities, as well as ... consolidation of out-of-state facilities." It is expected that the proposed expansion and consolidation into a corporate campus with the buildings having specialized purpose will create "upwards of 200 permanent full-time positions." Airport Compatibility — The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. The current noise policy contours place this site within Noise Zone 4. The Met Council's land use compatibility guidelines consider office, manufacturing and warehouse uses to be compatible in this zone. Planning Report — White House Custom Colour January 24, 2017 Page 4 Lots — No changes to the existing parcel boundaries are proposed. Densi — The proposed density of the development is greater than the previously approved Planned Development. Total building square footage proposed for all three lots is 234,900 s.f. on a combined gross site area of 17.85 acres, compared to 186,616 s.f. approved in the existing Planned Development Agreements. The increase in density is due to the multi -story buildings in the current proposal. The office building on Lot 2 is two stories with a partial third story, and the production portion of the building on Lot 3 is also two levels. Thus, the total building square footage in the current proposal exceeds the building footprint area alone, and is more intense than the prior approved Planned Developments, which were for single -story buildings on both Lots 2 and 3. The building footprint proposed for Lot 2 is smaller than in the previous Planned Development, and the overall building to lot area coverage ratio is also lower. The total site area is 17.85 acres and overall building coverage is 17.4%. The individual lot figures are listed below. Bldg Area (sf) Footprint (sf) Lot size (sf) Bldg. Cover Lot 1 (existing) = 99,700 60,500 312,033 19.4% Lot 2 (proposed) = 50,000 22,495 170,094 13.2% Lot 3 (proposed) = 85,200 57,545 295,400 19.5% Bulk Standards — In the past, Research & Development bulk standards have been applied to the property as a comparable zoning district based on the proposed use and land use designation. Applying the same standards to the proposed Amendment appears appropriate. Setbacks — Typical building setbacks for the RD zoning district are satisfied on both Lots 2 and 3 with one exception. The building on Lot 3 shows a 12.8' side yard setback to the west lot line, as compared to the 20' minimum for RD zoning. Pavement setbacks are satisfied with one exception between Lots 1 and 2. The campus expansion is designed for shared ingress/egress and parking among the three lots. The parking expansion between Lots 1 and 2 places a shared drive aisle along the property line, which does not meet the 5' pavement setback. The proposed deviations to setbacks are a policy matter for city officials, and can be accommodated within the PD zoning. Building Coverage — Typical building coverage maximum in the comparable RD zoning district is 20% of the lot area. Lot 2 is proposed at 13.2%, and Lot 1 has an existing coverage ratio of 19%. Overall among the three lots, the aggregate building coverage ratio is 17.4%. Planning Report — White House Custom Colour January 24, 2017 Page 5 Lot Building Coverage Lot 1 19.4% Lot 2 13.2% Lot 3 19.5% Aggregate 17.4% Green Space Green Space initial (w/ proof of parking) 38% 37% 51% 40% 63% 54% 50% 44% Green Space — The proposed development shows all three lots exceeding the typical RD zoning standard of 25% minimum green space, with an aggregate total of 50%. Much of the green space is in the wetlands and ponding area in the northeast portion of the three - lot site. The campus design also incorporates a "pocket park" between the three lots, and front yards on Lots 2 and 3 along Lone Oak Drive which are 80'-90' deep. While the front yards along Lone Oak Drive are identified as proof of parking, the initial development places parking behind and between buildings rather than in the front yards, resulting in visible green space that enhances the campus aesthetic. If the proof of parking areas are installed in the future, the total of green space across the three lots drops to 44%. Parking — The proposed surface parking stalls are 9'x 19', with 24' two-way drive aisles. The 9' stall width is consistent with the prior PD approvals for the site, and with the existing parking stalls on Lot 1. The proposed parking for the entire campus is 507 stalls. This includes 86 underground stalls on Lots 1 and 2 combined. An additional 166 stalls proof of parking is shown and can be provided if needed in the future, for a total of 673 stalls. This total exceeds the required amount by 72 stalls. Cross -easements are provided for shared parking among the three lots. Required parking for office uses is one stall for each 150 s.f. of net leasable area. For manufacturing use the required parking is one stall for each 500 s.f., and for warehouse uses it is 15 stalls for the first 6,000 s.f. and one stall for each 1,000 s.f. over 6,000 s.f. The table below summarizes the parking counts by individual lot and aggregated. Lot 1 (exg. office) Lot 2 (office) Lot 3(prod/whse) Lots 1, 2, & 3 Proof of Pka. Total Deviation 10 Existin Required Proposed 207 320 267 138 149 49 601 507 Proof of Pka. Total Deviation 10 330 +145 62 200 -67 94 143 -6 166 673 +72 Building Elevations/Architecture — The pertinent requirements for new construction in the City's architectural standards ordinance are summarized below. As with the rest of the evaluation, the RD zoning standards are considered applicable: • Each building elevation shall be treated as a front and fagade exceeding 40 feet in width shall be designed with multiple planes, multiple section or coordinating materials, or both to add visual interest every 40 feet. Planning Report — White House Custom Colour January 24, 2017 Page 6 • At least 65% of the building shall be comprised of brick, glass, natural stone, architectural metal panels, and comparable or superior materials, and utilize at least two such materials. • Up to 35% of the building may be comprised of Class II and III material such as specialty concrete block (including rock faced block), masonry stucco, manufactured stone, Exterior Insulation and Finish System (EIFS), architecturally precast textured concrete panels, opaque panels, and other comparable or superior materials. The building on Lot 1 is existing and consists of finish materials that include brick, glass, decorative block and precast concrete. Accent materials include metal panels and canopies. Building 1 was constructed in 2006, and pre -dates the City's exterior materials ordinance. The proposed office building on Lot 2 is two stories with a partial 3'd level and roof terrace, as well as underground parking. The two-story portion of the building is 27' to the roof, the three- story portion is 40' to the roof, with a parapet extending to 48'. The typical building height maximum, as compared to RD zoning standards, is 45'. The Lot 2 building finish consists of 70% glass and composite metal panels, which are both Class I materials. Specialty concrete block, a Class II material, in several different colors and textures makes up another 23% of the building. All four elevations meet the standard of having 2 Class I materials comprising at least 65% of the facade. EFIS, a Class III material, makes up less than 10% of each elevation. The proposed production/warehouse building on Lot 3 utilizes similar materials with different ratios. Glass and architectural metal panels, both Class I materials, make up 32% of the building. This building consists of 68% architectural precast concrete panels, a Class III material. These ratios do not meet City Code standards for RD zoning. The reason for this deviation is because of the nature of the production and warehouse use. The production portion of the building is two stories, and includes more glass on the exterior. Warehousing and storage section of the building omits windows and glass on the lower portion of the building, but include a row of high windows on the upper portion "to improve natural light levels on the interior while creating a consistency in exterior design across the campus." Metal panels are used to highlight and differentiate sections of the building, and also ties in with the metal on the other two buildings. Building Address Numbers — Building address numbers should be installed consistent with the provisions of Section 2.78 of City Code. Mechanical Equipment — All mechanical equipment, both ground and roof -mounted, should meet the screening requirements in City Code Section 11.70 Subd. 21-D-12. Mechanical equipment should be screened from public view and from the ground level of any adjacent property or street, consistent with the City Code. For ground units, equipment must be fully screened by opaque landscaping or a masonry wall constructed of materials to match the principal building. The narrative indicates that mechanical screening is "accomplished through ... design such as elevated integral roof edge and raised parapets." City Code requires newly constructed buildings Planning Report —White House Custom Colour January 24, 2017 Page 7 to include a minimum 30" parapet to screen rooftop equipment, and that rooftop units be placed a minimum of 20' from the building edge to minimize visibility. Effective screening of mechanical equipment should be demonstrated at the time of Building Permit application. Mechanical equipment and screening methods should be shown on the final Building Elevation and Site Plans at the time of Building Permit. Trash Storage — The narrative indicates trash storage will be accomplished within interior trash rooms in the buildings. The narrative further explains that trash will be collected at single points behind the existing facility and behind the new production -warehouse building on Lot 3 where compactors are located." Based on the site layout, the compactors will be behind the building and screened from public views by the building. Signage — City Code permits one free-standing sign per building. Business name wall signage is permitted on two elevations. In the comparable RD zoning district, building signage cannot exceed 10% of the gross area of the fagade. There is an existing monument entrance sign on Lot 1. A new monument entrance sign is proposed on Lot 2 at the Lone Oak Drive driveway. Two smaller monument signs are proposed at the driveways on Lot 3. Two free-standing signs on one lot is a deviation from City Code standards. The applicant has indicated the two entrances to that site serve difference purposes and the sign at each driveway will help to separate vehicle traffic from truck traffic. With the exception of the deviation for two free-standing signs on Lot 3, all signage should be consistent with City Code standards. A Sign Permit is required before installation of any signs, both ground monument signs and building mounted wall signage. Site Lighting — City Code requires that site lighting be provided as is necessary for site security, safety and traffic circulation. As a general standard, illumination should be a minimum of 0.5 footcandles (fc) throughout all parking lots, and a maximum of 1.0 fc at property lines. The average to minimum ratio is a measure of uniformity, and should not exceed 4.0 fc. The Site Lighting Plan is satisfactory. The submitted Site Lighting Plan uses LED pole and wall mounted fixtures. All fixtures are shielded, and downcast to minimize glare. Pedestrian bollard lighting is used to illuminate the pocket park. The Photometric Plan achieves the minimum and maximum standards for illumination. The proposed new parking areas on Lots 2 and 3 meet the minimum 0.5 fc standard. The plan also shows an existing row of parking south of the existing building on Lot 1 where lighting is less than 0.5 fc. While the PD Amendment applies to Lots 2 and 3, the applicant should increase lighting in that area, perhaps with some wall packs on the building. The average to minimum footcandle ratio was not provided, as the minimum footcandle level was identified as zero. A revised Final Site Lighting Plan should recalculate the average to minimum ratio for each parking lot, excluding the zero footcandle values elsewhere on the site, and strive to achieve a ratio of not more than 4.0 fc. Planning Report — White House Custom Colour January 24, 2017 Page 8 Landscaping — The Landscape Plan is acceptable. A variety of shade and evergreen trees, shrubs, grasses and perennials are used throughout the development. The site layout provides screening of loading and service areas is through placement of the buildings. The Site Plan shows a "water feature and fountain" at the northwest corner of Lot 2. Landscaping rings that water feature at the corner of Lone Oak Drive and Lone Oak Parkway. The plan incorporates design features such as landscape beds at the driveway entrances and around the base of the monument signs. The proof of parking areas remain open, with landscaping at the perimeter along the public streets. This allows for installation of the proof of parking in the future, if needed, without having to remove or disturb the existing landscaping. Significant foundation landscaping is proposed around the office building on Lot 2. The production/warehouse building lacks foundation plantings, which should be added if the proof of parking is installed. The applicant should ensure that landscaping does not conflict with site lighting or utilities. Tree Preservation — The site was previously graded, and at this time there is minimal significant vegetation present on the property. A Tree Preservation Plan was submitted with the Waters Annex Subdivision in 2006, and showed tree removal within allowable limits. Therefore, no mitigation was required for the initial development on Lot 1. In 2007, no additional tree removal was proposed and no mitigation was required at that time. The prior development included the adjacent Outlot A in the overall multi -phase development plan. Outlot A added many trees to the tree inventory, resulting in large areas of preserved trees that offset the removal the occurred in 2006 on Lots 1, 2, and 3. Outlot A is not part of the current proposed PD Amendment, however, it is part of the Waters Annex Planned Development. This development should be subject to compliance with the City's Tree Preservation Ordinance. Therefore, in accordance with City Code, prior to issuance of a permit for any land disturbing activity a Tree Preservation Plan should be submitted, and a Tree Mitigation Plan provided, that demonstrates compliance with the City's Tree Preservation Ordinance, including any required mitigation, as determined by the Supervisor of Forestry. Topography/ Grading — The site generally slopes to the middle of the site, with elevations ranging from 884 to 864. The preliminary grading plan is acceptable. All public and private streets, drainage systems, and utilities necessary to provide service to this development should be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. A detailed land disturbance and erosion control plan should be prepared in accordance with current City land disturbance and erosion control regulations prior to final plat approval. Planning Report — White House Custom Colour January 24, 2017 Page 9 All erosion/sediment control plans submitted for development and grading permits should be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, should have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Wetlands — Minnesota Wetland Conservation Act Rules (Minn. Rules Ch. 8420) and Eagan's wetland protection and management regulations (City Code § 11.67) apply to this proposed development because there will be land disturbing activities near two classified wetlands. However, these requirements were previously addressed as part of the approval process for Waters Annex Second Addition. Conservation Easements associated with the wetlands were recorded in 2008, effectively protecting these areas from any future impacts. The applicant is not proposing any wetland impacts. Stormwater Management/ Water Quality — The applicant proposes to add approximately 234,760 square feet (5.4 acres) of new impervious surface on the 17.84 -acre site. This redevelopment will need to comply with the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control (including Soil Management Strategies to restore permeability to disturbed soils that are to be revegetated). To meet the 1.1" Volume Control requirement for this application, based on 234,760 square feet of new/fully-reconstructed impervious, 21,520 cubic feet of retention (e.g. infiltration/bioretention basin(s)) would need to be provided. The applicant proposes to meet City Rate Control requirements (no net increase over pre - development conditions) with two created infiltration/bioretention basins and the existing stormwater wetland. Volume Control requirements are proposed to be met through the creation of two infiltration/bioretention basins with pre-treatment practices at each basin (inlet filter structures) for treating impervious surfaces. The proposed infiltration basins would provide 25,201 cubic feet of retention. No geotechnical evaluation was provided with the submittal to determine infiltration capability of sub -soils or depth to saturated soils beneath each proposed basin. For the Soil Management Strategy (for Volume Control requirements) the applicant proposes to loosen disturbed soils (disk) to restore permeability to the soil, prior to revegetation. Eagan Water Resources staff have reviewed the applicant's plans and stormwater management/design summary and fmds the proposed plans, to meet City Code §4.34 Post - Construction Stormwater Management Requirements, are acceptable with the following suggested conditions to ensure effective impervious area capture, pre-treatment effectiveness, infiltration capacity and capability verification, effective soil remediation to restore soil permeability (on all disturbed soils that are to be revegetated), effective infiltration basin construction techniques/protection/staging/oversight, and future inspection and maintenance needs are performed for continued function. Planning Report — White House Custom Colour January 24, 2017 Page 10 This development should meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control on the site's new and fully - reconstructed impervious surface area (including effective remediation of disturbed soils to be revegetated to achieve minimum of 5% soil organic content in top 6 -inches and soil loosening to 12 -inch depth). • The applicant should provide adequately sized and planned pre-treatment (e.g. sediment filter structure, etc.) at, or immediately upstream of, all stormwater management facility inlets to provide for effective capture and easily -accessible cleanout of coarse particles, fine -sand sized particles and floatable pollutants. Details should be included in applicable plan sheet(s). Prior to receiving city approval to permit land disturbing activity, the applicant should provide to the City soil boring logs from each proposed infiltration/filtration area, extending a minimum of 10' below the bottom of the proposed infiltration/filtration feature, to evaluate and ensure suitability for infiltration, including depth to saturated soils (bottom of any infiltration basin should be greater than 3 -feet above saturated soils/NWL of adjacent wetland, whichever is greater). If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant should revise the design and/or construction plans to ensure volume control requirements are fully met for the site development. Prior to receiving city approval to permit land disturbing activity, the applicant should provide construction details of the proposed infiltration systems for City review/acceptance by the City Engineer and include construction details in plan set. Construction details should include infiltration basin cross-section(s), drainage area/sizing/volume tables, maximum depth of 1.9 -feet (not including below -grade soil media depth), details and elevations for stable inlets/outlets/emergency overflows, public storm sewer connection details (e.g. coring only, etc.), soil media criteria, live planting and seeding details, temporary & permanent erosion -control protection details (e.g. two rows of sediment protection at the top and base of side slope, erosion -control blanket, etc.), construction sequencing/protection/restoration notes (e.g. no equipment within basin, soil ripping, etc.) and other details and notes to ensure infiltration practices are properly designed, constructed, planted, and adequately protected during / after construction to prevent clogging, and will be able to be properly maintained to function as intended. These graphical details and notes should be prominently included in all applicable plan sheets (e.g. Grading, Utility, Landscape Plans, etc.). All infiltration basins should include live -plantings with a minimum of 18 -inch on -center plant spacing. Prior to receiving city approval to permit land disturbing activity, the applicant should provide detailed Soil Management Strategies for City review, and acceptance by the City Engineer, that provide clear assurances that by final grading, prior to installation of any irrigation and plantings, the disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non -compacted soil conditions in the top 12" of soil with no less than 5% soil organic matter content and less than 200 psi of soil compaction in the Planning Report — White House Custom Colour January 24, 2017 Page 11 top 12" of topsoil, to comply with Volume Control requirements. Addition and incorporation of any soil organic content should only consist of MnDOT 3890 Grade 2 Compost, from a currently certified source, to restore permeability in the top 12 -inches of soil. These graphical details and notes on soil protection/restoration should be included in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading & Drainage Plan, Landscape Plan, etc.). ® Prior to proceeding with land disturbing activity, the Properly Owner should enter into a long-term stormwater management system maintenance agreement with the City, detailing the annual inspection and maintenance required to occur to ensure proper operation and performance of the permanent stormwater management system on each parcel, in a form acceptable to the City Attorney. During infiltration/filtration system area over-excavation/sub-soil work, the applicant should provide verifying documentation that practice area sub -soils are suitable for a saturated condition infiltration rate of 0.5 -inch per hour or greater (but less than 8.0 -inch per hour). If the sub -soil infiltration rates are less than 0.5 -inch per hour (or greater than 8.0 -inch per hour), the applicant should immediately notify the City Engineer. Documentation should be provided to the City within 48 -hours after any infiltration testing. The applicant should provide the City Water Resources staff with 24-hour advance notice of the occurrence of infiltration verifications and also prior to any excavation and/or soil backfilling within the infiltration practices (City Water Resources staff contact/instructions should be clearly/prominently listed on all appropriate plan sheets). ® Before the City provides a Certificate of Occupancy for the new building project, the applicant must provide field -verification to City Water Resources staff of successful implementation, function and operation of the Stormwater Management System, including operation of the bioretention basins and complying Soil Management Strategies on all disturbed soils, in compliance with the approved plans. Before the City returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant should provide the City Engineer as -built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (e.g. infiltration practices) and soil management strategies conform to design and/or construction plans, as approved by the City. As -built volumes (for retention) should be provided for the infiltration practices. An updated/as-constructed Stormwater Management Report should also be provided. The applicant should submit to the City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification should be provided by a Professional Engineer or Landscape Architect licensed in the State of Minnesota. Storm Water Drainage — The entire site lies within Drainage District F (as designated in the City Storm Water Management Plan — 2007). A series of infiltration features are proposed to meet current stormwater quality requirements. Ultimately, the stormwater flows through a private storm sewer system to the existing ponds that were previously constructed in the middle of the Planning Report — White House Custom Colour January 24, 2017 Page 12 site (FP -7.7, FP -7.71, and FP -7.72). These ponds were designed to accommodate the drainage of the overall development, including this parcel. Utilities — Lateral water and sanitary sewer lines were installed with previous development along Lone Oak Drive and Lone Oak Parkway. Three water stubs were provided for Lots 2 and 3, one of which is proposed to be used for a fire hydrant lead, one for a water service to the building on Lot 2, and one to provide a water "loop" along the east property line of Lot 3. The sanitary sewer services for the two new buildings are proposed to be connected to existing stubs along Lone Oak Drive. Fire hydrant spacing and locations should be installed in accordance with City Fire Department and Public Works standards. Outlot A is not included with this proposed development, however, is anticipated to eventually develop. The applicant should extend sanitary sewer and water main of sufficient size, depth, and capacity for the future development of Outlot A. In 2004, the Eagan Technology Task Force recommended that broadband and fiber optic telecommunications networks be expanded in the city wherever possible. The applicant should submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP) The applicant should provide such a plan for review and approval by City staff. This development should include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of Building Permit. Streets/Access /Pedestrian Circulation — This property has direct access to two public streets, Lone Oak Parkway and Lone Oak Drive. No new access is proposed to Lone Oak Parkway. Three new access points are proposed on Lone Oak Drive. The new access point locations are consistent with those approved with the original subdivision for this development. The western most access is proposed directly across fiom Waters Road and includes the construction of a left turn lane in the existing center median. The middle access includes a new median opening and left turn lane. The eastern access would be limited to right- in/right-out because no median opening can be provided as it is too close to the Ecolab entrance, Performance Circle (private). Any median modifications should be performed under a separate right of way permit. The applicant should restore the street, curb and gutter, pavement markings, and boulevard in a manner acceptable to the City Engineer. Future access to Outlot A would be through Lots 2 and 3, and also to Ecolab's private street entrance. The applicant has provided a copy of the recorded easement agreement that allows access to Ecolab's entrance street. A public trail is located along the east boulevard of Lone Oak Parkway and the south boulevard of Lone Oak Drive. No new public trails are proposed. The development does propose a series of concrete sidewalks that connect the parking lots and buildings. A sidewalk connection should be made to the existing trail along Lone Oak Parkway. Planning Report — White House Custom Colour January 24, 2017 Page 13 Easements — Public drainage & utility easements were dedicated with previous development of the property. Drainage and utility easements should be provided for the water and sewer stubs being provided to Outlot A. The development proposes a system on underground tunnels connecting the buildings. An encroachment agreement should be provided for any tunnels located in drainage and utility easements, in a form acceptable to the City Attorney, prior to the issuance of any Building Permit. The applicant should provide private cross -easements for ingress/egress, including Outlot A, and shared parking, in a form acceptable to the City Attorney, prior to the issuance of any building permit. Financial Obli ag tion — At this time, there are no pending assessments on the parcel. Based upon a study by City staff of the financial obligations collected in the past and proposed use for the property, there are no outstanding charges to be collected at time of final subdivision or connection to the City's utility system. Parks and Recreation — This development will be subject to cash parks and trails dedications. Cash park and trail dedications were paid for Lot 1, Block 1, Waters Annex 2nd Addition with the construction of the first phase of the White House Custom Colour building. Park and trail dedications have not been satisfied for Lots 2 and 3. New development on Lots 2 and 3 will be subject to cash park dedication payable at the time of Building Permit at the rates then in effect. The 2017 rate for park dedication is $939 per 1,000 s.f. of building area for the office building on Lot 2, and $255 per 1,000 s.f. for the production/warehouse building on Lot 3. A cash trail dedication will be due for Lots 2 and 3, payable at the time of Building Permit at the rates then in effect. The 2017 rate for trail dedication is $1,289.00 per net acre. SUMMARY/CONCLUSION The success of White House Custom Colour is driving the proposed improvements/expansion of their operations in Eagan. The proposal will accommodate the growth of their local production capabilities, as well as the influx of additional volume through consolidation of out-of-state facilities. The applicant is proposing a corporate expansion of the existing White House Custom Colour Facility in the form of two new buildings on adjacent parcels located at 2840 Lone Oak Parkway and 2920 Lone Oak Drive. Both lots previously received Final Planned Development approval, and this proposal seeks to amend the Planned Development with a new site layout and a change in use. The proposed change in use is from single -story office and warehouse to multi -story office on Lot 2 and production/warehouse on Lot 3, resulting in a net increase in total building square footage on both lots. Planning Report — White House Custom Colour January 24, 2017 Page 14 The Site Plan is designed with parking to be shared throughout, an integrated vehicle and pedestrian circulation plan, and expanses of green space on the perimeter, adding to the campus aesthetic. The office building on Lot 2 is proposed to have some underground parking, as does the existing building on Lot 1. On the whole, the proposed Planned Development Amendment satisfies typical City Code standards, as compared to the Research and Development zoning district, with few deviations. A deviation to side yard building setback for Lot 3, and to pavement setbacks between lots is to allow for shared ingress/egress and parking proposed, as is a deviation to the exterior finish materials for the production/warehouse building, and for two monument signs on Lot 3. These deviations are a policy matter for City officials and can be accommodated through the PD zoning. ACTION TO BE CONSIDERED To recominend approval of a Planned Development Amendment affecting 17.8 acres located at 2840 Lone Oak Parkway, and 2920 and 2930 Lone Oak Drive, changing the use of Lots 2 and 3 from single -story office and warehouse to multi -story office on Lot 2 and production/warehouse on Lot 3, increasing the total building square footage on both lots. If approved the following conditions shall apply: 1. An Amendment to the Final Planned Development Agreement shall be executed for Lots 2 and 3, in a form acceptable to the City Attorney, and recorded against the property within 60 days of City Council approval. The Agreement shall include the following exhibits: • Site and Signage Plan • Building Elevations • Landscape Plan • Site Lighting Plan 2. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 3. This development shall be subject to the City's ordinance standards for screening of mechanical equipment. The effectiveness of proposed screening will need to be demonstrated at the time of Final Planned Development. 4. With the exception of the deviation for two free-standing signs on Lot 3, all signage shall be consistent with City Code standards. Consistent with RD zoning standards, building wall signage shall not exceed 10% of the fagade. 5. All signs are subject to review at the time of Sign Permit, which shall be obtained prior to installation of any signs, for both monument signs and building wall signs. Planning Report — White House Custom Colour January 24, 2017 Page 15 6. A revised Final Site Lighting Plan shall be provided for incorporation in the Planned Development Amendment Agreement, and shall recalculate the average to minimum ratio for each parking lot, excluding the zero footcandle values elsewhere on the site. The average to minimum ratio shall strive to achieve a maximum value of 4.0 footcandles. 7. Foundation plantings shall be added to the west side of the production/warehouse building on Lot 3, if the proof of parking is installed in the future. 8. The applicant shall ensure that landscaping does not conflict with site lighting or utilities. 9. This development shall be subject to compliance with the City's Tree Preservation Ordinance. Therefore, in accordance with City Code, prior to issuance of a permit for any land disturbing activity a Tree Preservation Plan shall be submitted, and a Tree Mitigation Plan provided, that demonstrates compliance with the City's Tree Preservation Ordinance, including any required mitigation, as determined by the Supervisor of Forestry. 10. This development shall be subject to Wetland Protection and Management Regulations (City Code 11.67). 11. This development shall meet the City's Post Construction Stormwater Management Requirements (City Code §4.34) for stormwater management and surface water quality, including Runoff Rate Control and 1.1" Volume Control on the site's new and fully - reconstructed impervious surface area (including effective remediation of disturbed soils to be revegetated to achieve minimum of 5% soil organic content in top 6 -inches and soil loosening to 12 -inch depth). 12. The applicant shall provide adequately sized and planned pre-treatment (e.g. sediment filter structure, etc.) at, or immediately upstream of, all stornwater management facility inlets to provide for effective capture and easily -accessible cleanout of coarse particles, fine -sand sized particles and floatable pollutants. Details shall be included in applicable plan sheet(s). 13. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide to the City soil boring logs from each proposed infiltration/filtration area, extending a minimum of 10' below the bottom of the proposed infiltration/filtration feature, to evaluate and ensure suitability for infiltration, including depth to saturated soils (bottom of any infiltration basin shall be greater than 3 -feet above saturated soils/NWL of adjacent wetland, whichever is greater). If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and/or construction plans to ensure volume control requirements are fully met for the site development. 14. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide construction details of the proposed infiltration systems for City review/acceptance by the City Engineer and include construction details in plan set. Construction details shall include infiltration basin cross-section(s), drainage area/sizing/volume tables, maximum depth of 1.9- Planning Report — White House Custom Colour January 24, 2017 Page 16 feet (not including below -grade soil media depth), details and elevations for stable inlets/outlets/emergency overflows, public storm sewer connection details (e.g. coring only, etc.), soil media criteria, live planting and seeding details, temporary & permanent erosion - control protection details (e.g. two rows of sediment protection at the top and base of side slope, erosion -control blanket, etc.), construction sequencing/protection/restoration notes (e.g. no equipment within basin, soil ripping, etc.) and other details and notes to ensure infiltration practices are properly designed, constructed, planted, and adequately protected during / after construction to prevent clogging, and will be able to be properly maintained to function as intended. These graphical details and notes shall be prominently included in all applicable plan sheets (e.g. Grading, Utility, Landscape Plans, etc.). All infiltration basins shall include live -plantings with a minimum of 18 -inch on -center plant spacing. 15. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide detailed Soil Management Strategies for City review, and acceptance by the City Engineer, that provide clear assurances that by final grading, prior to installation of any irrigation and plantings, the disturbed areas that are to be revegetated will have protected and/or restored soil permeability to non-cornpacted soil conditions in the top 12" of soil with no less than 5% soil organic matter content and less than 200 psi of soil compaction in the top 12" of topsoil, to comply with Volume Control requirements. Addition and incorporation of any soil organic content shall only consist of MnDOT 3890 Grade 2 Compost, from a currently certified source, to restore permeability in the top 12 -inches of soil. These graphical details and notes on soil protection/restoration shall be included in the Stormwater Management Plan and prominently included in all applicable plan sheets (e.g. Erosion & Sediment Control Plan, Grading & Drainage Plan, Landscape Plan, etc.). 16. Prior to proceeding with land disturbing activity, the Property Owner shall enter into a long- term stormwater management system maintenance agreement with the City, detailing the annual inspection and maintenance required to occur to ensure proper operation and performance of the permanent stormwater management system on each parcel, in a form acceptable to the City Attorney. 17. During infiltration/filtration system area over-excavation/sub-soil work, the applicant shall provide verifying documentation that practice area sub -soils are suitable for a saturated condition infiltration rate of 0.5 -inch per hour or greater (but less than 8.0 -inch per hour). If the sub -soil infiltration rates are less than 0.5 -inch per hour (or greater than 8.0 -inch per hour), the applicant shall immediately notify the City Engineer. Documentation shall be provided to the City within 48 -hours after any infiltration testing. The applicant shall provide the City Water Resources staff with 24-hour advance notice of the occurrence of infiltration verifications and also prior to any excavation and/or soil backfilling within the infiltration practices (City Water Resources staff contact/instructions shall be clearly/prominently listed on all appropriate plan sheets). Planning Report — White House Custom Colour January 24, 2017 Page 17 18. Before the City provides a Certificate of Occupancy for the new building project, the applicant must provide field -verification to City Water Resources staff of successful implementation, function and operation of the Stormwater Management System, including operation of the bioretention basins and complying Soil Management Strategies on all disturbed soils, in compliance with the approved plans. 19. Before the City returns any Stormwater-related Performance Guarantee Fees on the development site, the applicant shall provide the City Engineer as -built plans that demonstrate that all constructed stormwater conveyance structures, stormwater management facilities (e.g. infiltration practices) and soil management strategies conform to design and/or construction plans, as approved by the City. As -built volumes (for retention) shall be provided for the infiltration practices. An updated/as-constructed Stormwater Management Report shall also be provided. The applicant shall submit to the City Engineer certification that the stormwater management facilities have been installed in accord with the plans and specifications approved. This certification shall be provided by a Professional Engineer or Landscape Architect licensed in the State of Minnesota. 20. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. 21. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to the issuance of a building permit. 22. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. 23. A detailed land disturbance and erosion control plan shall be prepared in accordance with current City land disturbance and erosion control regulations prior to final plat approval. 24. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector/Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 25. Fire hydrant spacing and locations shall be installed in accordance with City Fire Department and Public Works standards. Planning Report — White House Custom Colour January 24, 2017 Page 18 26. The applicant shall extend sanitary sewer and water main of sufficient size, depth, and capacity for the future development of Outlot A. 27. The applicant shall submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the premises (FTTP). This development shall include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of building permit. 28. Drainage and utility easements shall be provided for the water and sewer stubs being provided to Outlot A. 29. An encroachment agreement shall be provided for any tunnels located in drainage and utility easements, in a form acceptable to the City Attorney, prior to issuance of any Building Permit. 30. The applicant shall provide private cross -easements for ingress/egress, including Outlot A, and shared parking, in a form acceptable to the City Attorney, prior to issuance of any Building Permit. 31. Any median modifications shall be performed under a separate right of way permit. 32. The applicant shall restore the street, curb and gutter, pavement markings, and boulevard in a manner acceptable to the City Engineer. 33. A sidewalk connection shall be made to the existing trail along Lone Oak Parkway. 34. This proposal shall be subject to a cash parks dedication, payable at the time of building permit at the rates then in effect. 35. 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AAAB,B.R.a•B- a.2aAA33 A AA A 1101 Fla REM", .- AnnoAooAo83� a8.a5�,,.g•AB aa•�•AAAAaBA,<3e a'n AAAA oo oaB j is o8.,�',§"'Ao w'"N aaa AAa -g.a AA.(,.,,,a,�,..a�.2,. a A�d�oaA 2'ay aao3og o� a Ba AR3A88 �aaaAaAaa,a� a9:a.�BrPa s"- BPaPAA,A;AAa.aa'AaAA'a'A-Aop.Pa.a,�aaA•.?saa a-'A.�a:aws za.�A933,ABABBA3 aaAAAAa a-Paaaa38a3 N -A'aaAPaAzasaaA�3a.�aaaAaaaa "A 1-11 a AAA A°Aa -�, Aa388.aYan$-a'aa'<.A.aaad'aaaa'aAaa.a.aasaa �azasaaaasaaaa�ea aA aaa°!aaA a3,a;;,:-'a'a'Ba.aa'A'gaaa.FaaAakaaAaaa'Aa-kaaae9=agasasasA°as-�AoAm ��/aPsaaaaaaa APPLICATIONS: The LD4 is a 4" direct/indirect wall mount LED cylinder to achieve illumination patterns on vertical walls or columns. The LD4 is suitable for a wide variety of commercial, retail and institutional applications includ- ing building exterior, column, and corridor illumination. Suitable applications with ambient temperatures up to 30°C (86°F) during operation. HOUSING: .125" thick seamless extruded aluminum cylinder with diecast aluminum, arm, and mounting bracket. Interlocking parts insure proper cylinder alignment. Gasketed die cast lens ring is threaded to screw into cylinder for snug fit. The rings are provided with anti -rotation set screws that lock them in place. Durable powder coated paint finish. Specify: matte black, matte white, bronze, or Prescolite's exclusive Zet, metal- lic silver. All components are noncorrosive. LEDs: Each array is equipped with (6) 1 watt, 80 CRI LEDs with integral heat sink that will provide 70% average lumen maintenance at 50,000 hours. 4" Direct/Indirect LED Wall Mount Cylinder L®4 Wet Location 120V or 277V LED DRIVER: Energy efficient electronic constant current, non -dimming driver with 50,000 hour minimum anticipated life. Meets UL Class 2, FCC 47CFR Class A compliant, inherent short-circuit protection, self limited, over- load protected. LABELS: CSA C/US Suitable for wet location. WARRANTY - 5 year warranty. See www.prescolite.com for details. DATE: TYPE: FIRM NAME: PROJECT: ,LiteForms For conversion to millimeters, multiply inches by 25.4 Not to Scale LD4FUD LD4FD 73/8' 73/8' IEEEEE 41/2' 5/8 12" 61/4" fl fl 12" LD4SUD 71/8" 61/4" LD4SD 71/8" CATALOG NUMBER: EXAMPLE: LD4FUD120V6L40KFL30USPBL CYLINDER CYLINDER STYLE MOUNTING VOLTAGE OUTPUT COLOR TEMP DOWN DISTRIBUTION UP DISTRIBUTION CYLINDER FINISH ❑ LD4 ❑ S ❑ D2 ❑ 120V ❑ 3L ❑ 30K ❑ SP20 ❑ Blank ❑ WH 4" LED Smooth Down ❑ 277V3 300 ❑ 35K Nominal Downlight White Cylinder ❑ F ❑ U®1 Delivered ❑ 40K 20° cutoff Only ❑ BL Finned Up/Down Lumens ❑ 50K spot down ❑ USP Black ❑ 6L ❑ FL30 Nominal ❑ Z 600 Nominal 20° cutoff Zet Delivered 30° cutoff spot up ❑ BZ Lumens flood down ❑ UFL Bronze Nominal 30° cutoff flood up 'Up/Down can only have one output 31. or 6L, not both. Nominal lumen value is for each direction. 'For uplight only, select'D' and install fixture to wall with light facing up 30nly available in 6L and 31. Up/Down re s c o I i t e In a continuing effort to offer the best product possible we reserve the right to change, without notice, specifications or materials that in our opinion will not alter the function of the product. A Division of Hubbell Lighting, Inc. Web: www.prescolite.com - Tech Support: (888) 777-4832 LFO-LED-001 LITEPAK Cat.# HUBBELL ® HUBBELL SERIES Job Type Outdoor Lighting LNC4 I Approvals SPECIFICATIONS Intended Use: Largest in the Litepak product family, the LNC4 is designed for perimeter illumination for safety, security and identity. Replaces up to 400w HID luminaires one-for-one replace- ment covering existing Installation footprint. No uptight and lower glare lenses offer neighbor friendly lighting at typical mounting heights of 15-25'. Units have protective polyester powder coat finish for long lasting appearance. Ideal for schools, factories, hospitals, warehouses and retail applica- tions. Energy efficient LEDs provide 70%+ energy savings with little to no maintenance when compared to traditional light sources. Battery backup option for meeting path of egress requirements. Construction: Die-cast aluminum housing protects components and provides an architectural appearance. Casting thermally conducts LED heat to optimize performance and long life. Powder paint finish provides durability In outdoor environ- ments. Four 1/2" condult entries (top, bottom, and sides) provided for surface conduit. Electrical: • 120-277, 347 and 480 voltage, 50/60Hz, 0-10V dimming drivers. Electronic driver. 10 kA surge protection (parallel); Automatically takes fixture off-line when device is consumed, Ambient oper ating temperature -40°C to 40°C. Lenses: • Zero uplight distributions using Individual acrylic LED optics provide IES type Il, III and IV distributions • CS - Frosted acrylic diffuser option for reduced glare • CSU - Frosted acrylic diffuser for Inverted "up" mounting applications (lens required LED(s) CCT: • 3000K, 4000K and 5000K CCT nominal with 70 CRI. 36 and 44 LED configurations available, see page 2 for electrical and photometric data CERTIFICATIONS/LISTINGS ca-US1 nC '30001(and warmer CCTe only Lumen Maintenance: L96 at 25,000 hrs (Projected per IESNA TM -21 -11), see table on page 2 for all values Installation: Quick -mount adapter with gasket seal provides easy Installation to wall or to recessed junction box (4" square junction box). Fixture attaches by two Allen -head hidden fasteners for tamper resistance. Designed for direct j -box mount or conduit feed on all four sides in single SKU. Options/Controls • Button photocontrol for dusk to dawn energy savings • 7 -pin photo -receptacle available for twist lock photocell and controls by others • Occupancy sensor options available for complete on/off and dimming control • SlteSync pre-commisioned wireless controls (with or without sensor) • In addition, the LNC4 can be specified with SlteSync"" wireless control system for reduction in energy and maintenance cost while optimizing light quality 24/7. See ordering information or visit vv1.w. hubbeillightirlr).r;om/sitesvm; for more details. Listings • DesignLights Consort urnO (DLC) qualified. Please refer to the DLC website for specific product qualifications at www.desidnitghts.org • Listed to UL1598 and CSAC22.2#250.0-24 for wet locations. IP65 Assembly. IDA Approved (3000K configurations) Warranty: Five year limited warranty (for more information visit: http:// www.hubbell[ighting.com/resources/warranty/ PRODUCT IMAGES) 7 -Pin PCR Receptacle DIMENSIONS A )r B c D E Fixture Weight: 27 pounds A B C D E Weight 17.2" 10.5" 9.9" 6.5" 8.9" 27 lbs. 436 mm 266 mm 251 mm 165 mm 226 mm 12.3 kg SHIPPING INFORMATION Carton Dimensions. Carton qty. No Catalog G.W(kg)/ mber GTN Length Width Height per Master Inch (cm) inch (cm) Inch (cm) Pack ommm ORDERING INFORMATION — CONFIGURABLE (ORDERING EXAMPLE: LNC4-36L3K-105-3-U-BL-PC1.1-13S) - t• t r 1 •t I• 1 t• t LNC4 Large I t 3K 3000K t t U 120V -277V DB Bronze PCU Universal Ft Fusing (must Lite ak 36L 36LED 0656 65OmA 2 Type II t Button PC specify voltage per p 41( 40001( YP 1 120V BL Black Wallpack 44L 44LED 5K 5000K 105 1150mA 3 Type III 2 208Vt WH White 7PR5 ecep aclein photocell CS Frosted acrylic 4 Type IV 3 240VI GR Gray SC131,4 Programmable diffuser ' Specify voltage for voltage specific options (120V -277V only for fusing, 120 or 277V only for battery backup) 4 277Vt PS Platinum occupancy sensor CSU2 Frosted acrylic ' Factory Install Only. Not available with SCP or SWPM sensor/control options e,e diffuser required 5 480V CC Custom SWP Sites nc ° Must order minimum of ane remote control to program dimming settings, 0-10V fully adjustable 1 y for inverted fixture dimming with automatic daylight calibration and different time delay settings,120-27Nonly. pre-COmmiSlOned ' PC option not applicable, included in sensor i Color installations F 34N SWPM4689 Sites nc 75OmA 347/48 ions only. Not available with SWP orSWPMconicaloptions. y p (Factory install °Not available in 347I4e0V commisioned w/ 'Accepts standard 3, 5, and 7 -Pin ANSI controls (by others) only see page 3) °Must specify group and zone information at time or order. See www.Hubbel]LighUng.com/pmducts/sitesyno for future details occupancy sensor °Specify time delay; dimming level and mounting height. E17 Integral battery REPLACEMENT PART/ACCESSORIES, backup rated for 0 C. Available Jan 2017 order minimum of one remote control to program dimming sailings, EHt'7 Integral battery fully adjustable dimming vidh automatic daylight calibration and backup with heater m time delay settings, 120V or 27N only If ordering with SlteSync, one of the following Interface rated for -3D°C. s must be chosen an ordered separately. Each option contains Available Jan 2017 Frosted acrylic diffuser reduces surface brightness and lare with a rou hl 20% lumen reduction •Must 7sssc, Remote control for SCP option. Order at least one per project to program and control fixtures o -10V tl iffere SiteSync loaded on USB flash drive (Windows based only) Whe SiteSync Windows Tablet option Wireless Bridge Node Sit he SISlteSync ` If ne License, GUI and Bridge Node. ® Hubbell Outdoor Lighting • 701 Millennium Boulevard • Greenville, SC 29607 • Phone: 864-678-1000 62:w t1B: HUBBELL Due to our continued efforts to Improve our products, product specifications are subject to change without notice. Outdoor Lighting P P P P ) 9 0 2016 HUBBELL OUTDOOR LIGHTING, All Rights Reserved • For more Information visit our website: www.hubbelloutdoor.com • Primed in USA LN104-SPEC 10/16 License, GUI and Bridge Node. eded, an additional Bridge Node can be ordered. ® Hubbell Outdoor Lighting • 701 Millennium Boulevard • Greenville, SC 29607 • Phone: 864-678-1000 62:w t1B: HUBBELL Due to our continued efforts to Improve our products, product specifications are subject to change without notice. Outdoor Lighting P P P P ) 9 0 2016 HUBBELL OUTDOOR LIGHTING, All Rights Reserved • For more Information visit our website: www.hubbelloutdoor.com • Primed in USA LN104-SPEC 10/16 CSU — INVERTED MOUNTING OPTION (Requires Factory Installed lens option) Inverted mounting capabilities for uplighting applications. Specially designed frosted acrylic diffuser option softens output, improves uniformity and protects LED lenses. PHOTOMETRICS LNC4-36L-105-4K SCP - Programmable Occupancy Sensor 3 Sensor offers greater control and energy savings with SCP program mable sensor with adjustable delay and dimming levels (Factory default is 100%) Visit: htto://www.hubbelifightina.com/solutions/controls/ for control application information 7PR-7-PIN RECEPTACLE (Photocontrol and Wireless Controls by Others) Standard NEMA 7 -Pin receptacle for twist lock photocell or wireless controls (by others). Precommissioned SiteSync Ordering Information When ordering a fixture with the SiteSync lighting control option, additional information will be required to complete the order. The SiteSync Commissioning Form or alternate schedule Information must be completed. This form includes Project locations Group Information, and Operating schedules. For more detailed information please visit www.HubbellLighting.com/proudcts/sitesync or contact Hubbell Lighting tech support at (800) 345-4928. SiteSync fixtures with occupancy sensor (SWPM) require the mounting height of the fixture selection of the lens. Examples: LNC4-36L4k-105-3-U-DB-SWP SiteSync only LNC4-36L4k-105-3-U-DB-SWPM-20F SiteSync with Motion Control ®Hubbell Outdoor Lighting • 701 Millennium Boulevard • Greenville, SC 29607 • Phone: 864-678-1000 HUBBELL HUBBELL Due to our continued efforts to improve our products, product specifications are subject tochan a without notice. Outdoor Lighting P P P P 1 9 0 2016 HUBBELL OUTDOOR LIGHTING, All Rights Reserved • For more information visit eurwebs6e: www.hubbelloutdoor.com • Printed In USA LNC4-SPEC 10116 Side View 3/4 View Multi I 1 fc I 1 fc Unit Average Minimum 1 SingleI 1 fc I 1 fc Unit Average Minimum Leni 1 Width Provides Life Safety Code average illuminance of 1.0 fc. Assumes open space with no obstructions and mounting height of 11' Diagrams for illustration purposes only, please consult factory for application layout. ® Hubbell Outdoor Lighting • 701 Millennium Boulevard • Greenville, SC 29607 • Phone; 864-678-1000 Huaaa�� O u��ELL Due to our continued efforts to improve our products, product specifications are subject to change without notice. Outdoor Lighting 0 2016 HUBBELL OUTDOOR LIGHTING, All Rights Reserved • For more Information visit ourwebshe: www.hubbelloutdoor.com • Printed in USA LAREDOLD132-SPEC 10(16 MM LIGHTING 11011' Type: Job: Catalog number: VRB1 LE® Round Bollard Single Function, Vandal -Resistant, Aluminum Shaft revision 8/7/14 • kl_vrbl led_spec.pdf VRB1 / Fixture Electrical Module Luminaire Finish Option (includes top cap and shaft) See page 2 Approvals: Date: Page: 1 of 3 Specifications Domed Top Cap: One-piece die-cast aluminum secured to louvers by concealed allen screws in keyhole slots. For relamping access, alien screws shall not require complete removal. VRB-LED Models Louvers: Aluminum die-cast with vertical support ribs at 900 10 - 20 Diodes intervals. Horizontal louver blades shall have a 13/4" depth, a 65° upward pitch and provide light source cutoff above VR131- Single Function Luminaire (Aluminum Shaft) horizontal. Louver assembly shall be secured to shaft by four Maximum weight: 30 Ib internal tie rods. Lamp Enclosure: One-piece tempered molded glass with internal flutes and full gasketing at bottom edge. 80° m) Fixture Head: Allows flow-through ventilation around and above —I 1 the lamp enclosure. 6" Shaft: One-piece extruded aluminum, .125" wall thickness (152 mm) 9" with a heavy cast aluminum twist -lock anchor base concealed (229 1 mm) within the shaft. Concealed set screws shall lock shaft onto the cast anchor base. Electronic Module: All electrical components are either UL or ETL recognized, mounted on a single plate and factory prewired disconnect Driver for with quick plugs. Is rated -40°F starting and 36' 42'* has a 0-10V dimming Interface for multi-level illumination LIGHT (1067 mm) options. CENTER HEIGHT Optical Module: Each LED equipped with a directional optic for (914 mm) maximum beam angle projecting through louver stack spacings. *30" OR 36" LED boards to be mounted to an anodized inter -locking heat sink OVERALL HEIGHT extrusion. (Type 1) two 5 -LED boards for a total of 10 -LED. (Type AVAILABLE - CONTACT KIM REPRESENTATIVE III) three 5 -LED boards for a total of 15 -LED. (Type V) four 5 -LED yp boards for a total of 20 -LED. Available in 580nm Amber, 3000K, 4200K and 5100K color temperatures. Anchor Bolts: Four %'x 10" + 2" zinc plated L -hooks, each with 11/z' two nuts, washers and a rigid pressed board template. (38 mm) Finish: Each luminaire receives a fade and abrasion resistant, ANCHOR BOLT PROJECTION BASE PLAN VRB electrostatically applied, thermally cured, triglycidal isocyanurate (TGIC) polyester powdercoat finish. Standard colors include (BL) ALUMINUM SHAFT Black, (DB) Dark Bronze, (WH) White, (PS) Platinum Silver, (SG) Stealth Gray, (LG) Light Gray, and (CC) Custom Color (include OIA.) RAL#). (22003 mm Listed to: UL 1598 Standard for Luminaires - UL 8750 Standard 0 a for Safety for Light Emitting Diode (LED) Equipment for use in 0 `.33/4' Lighting Products and CSA C22.2#250.0 Luminaires. RoHS CONDUIT OPENING compliant. Meets Buy American provisions within ARRA. (95 mm) 5' BOLT CIRCLE DIA. Warranty: Kim Lighting warrants Bollard LED products sold by Kim Lighting to be free from defects in material and workmanship (127 mm) for (i) a period of five (5) years for metal parts, (ii) a period of five (5) years for exterior housing paint finish(s), (iii) a period of five (5) VRB1 and VRB3 years for LED Light Engines and, (iv) a period of five (5) ears for LED power components (driver, surge protector and LifeShield® device), from the date of sale of such goods to the buyer as specified in Kim Lighting shipment documents for each product. VRB2 and VRB4 CAUTION: Fixtures must be grounded in accordance with state and/or local electrical codes. Failure to do so may wuBseL6 HUBBELLnational, result in serious personal injury. Lighting KIM LIGHTING RESERVES THE RIGHT TO CHANGE SPECIFICATIONS WITHOUT NOTICE © 2014 KIM LIGHTING • 16555 EAST GALE AVENUE, CITY OF INDUSTRY, CA 91745-1788 • TEL: 626/968-5666 • FAX: 626/968-5716 VIPER L Cat.# SERIES ,lob ENHANCED LARGE VIPER LUMINAIRE SPECIFICATIONS Intended Use: The Beacon Viper luminaire is available in two sizes with a wide choice of different LED Wattage configurations and optical distributions designed to replace HID lighting up to 1000W MH or HPS. Luminaires are suitable for wet locations. Construction: • Manufactured with dle cast aluminum. • Coated with a polyester finish that meets ASTM 13117 corrosion test requirements and ASTM D522 cracking and loss of adhesion test requirements. • External hardware is corrosion resistant. • One piece optical cartridge system consisting of an LED engine, LED lamps, optics, gasket and stainless steel bezel. • Cartridge is held together with internal brass standoffs soldered to the board so that it can be field replaced as a one piece optical system. • Two-piece silicone and micro -cellular polyurethane foam gasket ensures a weather-proof seal around each Individual LED. Electrical: • Luminaire accepts 100V through 277V, 50 Hz to 60 Hz (UNV) 347V or 480V input. • Power factor is >_ .90 at full load. • All electrical components are rated at 50,000 hours at full load and 25°C ambient conditions per MIL- 217F Notice 2. • Dimming drivers are standard, but must contact factory to request wiring leads for purpose of external dimming controls. • Component -to -component wiring within the luminaire may carry no more than 80% of rated load and is certified by UL for use at 600VACat 90•C or higher. • Plug disconnects are certified by UL for use at 600 VAC, 13A or higher. 13A rating applies to primary (AC) side only. • Fixture electrical compartment shall contain all LED driver components and shall be provided with a push-button terminal block for AC power connections. • Ambient operating temperature -40'C to 40°C • Optional 7 -pin ANSI C136.41-2013 twist -lock photo control receptacle available. Compatible with ANSI C136.41 external wireless control devices. • Surge protection - 20KA. • LifeshieldTM Circuit - protects luminaire from excessive temperature. The device shall activate at a specific, factory -preset temperature, and progressively reduce power over a finite temperature range. Operation shall be smooth and undetectable to the eye. Thermal circuit is designed to "fail on", allowing the luminaire to revert to full power in the event of an interruption of its power supply, or faulty wiring connection to the drivers. The device shall be able to co -exist with other 0-10V control devices (occupancy sensors, external dimmers, etc.). Type Controls/Options: • Available with an optional passive infrared (PIR) motion sensor capable of detecting motion 360° around the luminaire. When no motion is detected for the specified time, the Motion Response system reduces the Wattage to factory preset level, reducing the light level accordingly, When motion is detected by the PIR sensor, the luminaire returns to full Wattage and full light output. Please contact Beacon Products if project requirements vary from standard configuration. • Available with Energeni for optional set dimming, timed dimming with simple delay,' or timed dimming based on time of night (see WVAI, beacennroriucts co /products/enernenl). • In addition, Viper can be specified with SiteSyncT"' wireless control system for reduction in energy and maintenance cost while optimizing light quality 24/7. See ordering Information or visit avvwJ.hubhelliirnting.com/sitesvnc for more details. Installation: • Mounting options for horizontal arm, vertical tenon or traditional arm mounting available. Mounting hardware included. Finish: • IFS polyester powder -coat electro- statically applied and thermocured. • IFS finish consists of a five stage pretreatment regimen with a polymer primer sealer and top coated with a thermoset super TGIC polyester powder coat finish. • The finish meets the AAMA 605.2 performance specification which includes passing a 3000 hour salt spray test for corrosion resistance and resists cracking or loss of adhesion per ASTM D522 and resists surface impacts of up to 160 inch -pounds. Listings: • DesignLights Consortium (DLC) qualified, consult DLC website for more details: http:// www.designlights.org/QPL • Listed to UL1698 and CSA22.2#250.0-24 for wet locations and 40•C ambient temperatures • 3G rated for ANSI C136.31 high vibration applications with SF2 mounting • IDA approved Warranty: Five year limited warranty for more information visit: woA,%,.I)ubbellliahting.com/r(,sotirces/kvai,rar)ty CERTIFICATI ONS&ISTI NGS Q® IK05 us '3000K and warmer CCTe only Approvals PRODUCT IMAGE(S) DIMENSIONS A B C D Weight: EPA 29.12" 24.19" 14.25" 4.13" 25.0 IDS 1.0 ftz (704 mm) (614 mm) (362 mm) (105 mm) (11.3 kg) MOUNTING OPTIONS 0 Side View RA Rectangular Arm Back View Accepts 2 3/8" OD tenon, min 4" long. Side View Back View SF2 2-3/8" OD Slip Fitter 18 3/4" T rn v, PK2 2-3/8" Adjustable Knuckle 31 1/4" i T m WB Wall Bracket 2 3/8" O (-- 5 1/2" —{ I„ o ' Eo Beacon Products • 2041 58th Avenue Circle East Bradenton, FL 34203 • Phone: 800-345-4928 HUEEELL ® HUBBELL Due to our continued efforts to Improve our products, product specifications are subject to change without notice. Lighting a=a•"..rP "�"�r © 2016 BEACON PRODUCTS, All Rights Reserved • For more information visit ourwebsite: www.beaconproducts.com • Printed in USA SPEC 11/16 PROJECT NARRATIVE WHITE HOUSE CUSTOM COLOUR CORPORATE EXPANSION 2840 Lone Oak Parkway, Eagan, MN Project Team: Applicant White House Custom Colour 2840 Lone Oak Pkwy Eagan, MN 55121 Contact: Chris Hanline Phone: 952-994-2183 Email: chris.hanline@whcc.com Civil Engineer Alliant Engineering 233 Park Avenue South Minneapolis, MN 55415 Contact: Clark Wicklund, PE Phone: 612-767-9302 Email: cwicklund(@alliant-inc.co Landscape Architecture Alliant Engineering 233 Park Avenue South Minneapolis, MN 55415 Contact: Eva Kelly, PLA, ASLA Phone: 612-767-9330 Email: ekelly@alliant-inc.com ,S,,O a ;iq;vllwx Avll i a?(iuitttti,tM1C, Architecture Sperides Reiners Architects, Inc. 4200 West Old Shakopee Road Bloomington, MN 55437 Contact: Eric A. Reiners, AIA Phone: 952-996-9662 email: eric@sra-mn.com Structural Engineer Ericksen Roed & Associates 2550 University Ave W # 201S, St Paul, MN 55114 Contact: Bill Buller, PE Phone: 651-251-7570 email: wbuller@eraeng.com Real Estate Consultant Transwestern 3775 N. Dunlap St. Arden Hills, MN 55112 Contact: John Thompson Phone: 612-359-1645 email: iohn.thompson@transwestern.com PROPOSAL SUMMARY Objective, Timing and Phasing The project objective is to amend the preliminary approval granted to CSM for Lots 2 and 3, only marginally, to allow slightly higher intensity of office use on Lot 2, and a larger total square footage development across the two lots. With city approval, construction plans would be developed for early summer 2017 construction start on the Production -Warehouse building on Lot 3, followed by a mid- summer 2017 start of construction on the office building that will occupy Lot 2. Existing and Surrounding Land Uses The subject development area is entirely surrounded by Planned Development zoning districts and will be consist with both the intended and surrounding uses. Impact on Sublect Property The minor amendment proposed to the preliminary planned development for this site will have no measurable effect on the subject parcels other than creating a higher and better use than that which was originally approved. See additional information below in SUPPORTING DEVELOPMENT DATA. Impact on Surrounding Land Uses The minor amendment proposed to the preliminary planned development for this site will have little effect on surrounding parcels as the site access has been carefully planned to take advantage of curb cuts approved in the preliminary planned development, and internal site circulation and building services have been thoughtfully configured to create maximum separation from surrounding parcels. Additionally, site lighting, landscaping, storm water management components and other site improvements have all been sensitively configured to fully serve their primary purposes on the subject site, while providing the best outward aesthetic to the surrounding areas. Examples of this can be seen in the wide green space and buffer zones planned at the site perimeter, internal site service zones separated from the public right-of-way and small 'pocket park' planned for the center of the site. Impact on City Services Once again, the amended plan utilizes the existing utility stubs planned and approved in the preliminary planned development, and configures a total load on systems and infrastructure that is virtually the same as illustrated in the preliminary planned development. Proposed Results The amended plan will take a vacant stretch of land previously proposed to contain single level office - warehouse and will provide not only this guided use, but take the preliminary plan one step further with more intensified high-tech office use, and high tech production space, together with other high quality and low impact program spaces. PROPOSAL OBJECTIVE Public Benefit Ultimately, White House Custom Colour initiated the pursuit and development of the parcels adjacent to their existing facility to accommodate both the growth of their local production capabilities, as well as the influx of additional volume through consolidation of out-of-state facilities. White House Custom Colour opened in Eagan with the construction of their existing building on Lone Oak Parkway in 2007. Since then, White House Custom Colour has realized remarkable growth, and to this date, has accommodated much of that growth through diversification of locations and facilities at various sites across the country. The proposed campus plan contained in this submittal allows White House custom Colour to consolidate much of their production and administrative activity in Eagan. White House Custom Colour is a great community partner — not only through their clean, quiet operations, but also through the development of local jobs. It is expected that White House Custom Colour will employ a vast number of construction jobs throughout the site development duration, and will also be creating upwards of 200 permanent full-time positions through the expansion of campus capabilities, relocation and consolidation of operations from other facilities, and repurposing of the existing facility for more intensified production use. PROJECT SITE DATA SUMMARIES Parcel Basics The project site is an assembly of two (2) undeveloped lots together with the adjacent existing White House Custom Colour facility located at 2840 Lone Oak Parkway. Together, the three parcels total 777,527 sq. ft., or 17.85 acres, and are legally referred to as Lot 1 (existing site), Lot 2 and Lot 3 of Block 1, Waters Annex Second Addition. The property is bounded by Lone Oak Parkway to the west, wetland and green space of Lone Oak Second Addition to the north, wetland and green space of Waters Annex Second Addition Outlot A to the east, and Lone Oak Drive to the south. CORPORAT Project Land Use Data The project site falls under the Planned Development district — Office, Manufacturing, Warehouse in the city's zoning plan, and within MSP Noise Buffer Zone 4. The site is being proposed to be developed both in line with its underlying zoning district, and its surrounding uses. Additional Details Under the Planned Development district zoning requirements, the site will be planned with the parameters summarized below. City ordinance requires one (1) parking space for every 150 SF of leasable office space in office occupancies, one (1) parking space for every 500 SF of manufacturing space, and one (1) for every 250 SF of manufacturing office area. Additionally, this project will require one (1) parking space for every 400 GSF of warehouse space up to 6,000 SF, and an additional parking space for every 1,000 SF of warehouse area over 6,000 SF. Parking Required Provided Office 1 per 150 SF Manufacturing 1 per 500 SF + 1 per 250 SF office Warehouse 1 per 500 to 6,000, 1 per 1,000 over TOTAL PARKING 601 507 The combined site will have a total of 421 surface parking spaces for staff, visitors and guests. Two of the structures will also house underground parking spaces totaling another 86 parking spaces creating the total developed parking count of 507 spaces. Additionally, proof of parking areas have been planned into the site configuration should additional parking be required over time. The additional parking opportunity provides another 166 parking spaces bringing the potential site total to 673 parking spaces, surpassing the ordinance requirements. Total parking summary breakdown by parcel Parcel Parking Provided Proof Of Parking Existing site 320 10 Office Building 138 62 Production - Warehouse 49 94 TOTAL PARKING 507 166 The majority of the parking spaces are centrally located between all three structures, and like the pocket park in the middle of the campus plan, intended to equally support each of the buildings and their occupants. Required Provided Green Space 25% minimum 63% F.A.R. No requirement .25 Building Setback - Front 40' minimum 84' West, 58' South Building Setback - Side 20' minimum 27' Building Setback- Rear 20' minimum 124' Parking Setback— Front 20' minimum Varies Parking Setback — Side 5'minimum Varies Building Height 45' max complies City ordinance requires one (1) parking space for every 150 SF of leasable office space in office occupancies, one (1) parking space for every 500 SF of manufacturing space, and one (1) for every 250 SF of manufacturing office area. Additionally, this project will require one (1) parking space for every 400 GSF of warehouse space up to 6,000 SF, and an additional parking space for every 1,000 SF of warehouse area over 6,000 SF. Parking Required Provided Office 1 per 150 SF Manufacturing 1 per 500 SF + 1 per 250 SF office Warehouse 1 per 500 to 6,000, 1 per 1,000 over TOTAL PARKING 601 507 The combined site will have a total of 421 surface parking spaces for staff, visitors and guests. Two of the structures will also house underground parking spaces totaling another 86 parking spaces creating the total developed parking count of 507 spaces. Additionally, proof of parking areas have been planned into the site configuration should additional parking be required over time. The additional parking opportunity provides another 166 parking spaces bringing the potential site total to 673 parking spaces, surpassing the ordinance requirements. Total parking summary breakdown by parcel Parcel Parking Provided Proof Of Parking Existing site 320 10 Office Building 138 62 Production - Warehouse 49 94 TOTAL PARKING 507 166 The majority of the parking spaces are centrally located between all three structures, and like the pocket park in the middle of the campus plan, intended to equally support each of the buildings and their occupants. SUPPORTING DEVELOPMENT DATA Program The first of the two new parcels adjacent to the existing White House Custom Colour building, Lot 2, will be developed and finished to accommodate a 50,000 Sf corporate office structure that will house corporate administrative spaces, together with primary spaces for software engineering, sales, and customer service, together with a public photo studio and print lab. Other supporting spaces will also be incorporated into this structure that will include employee spaces, core facilities and underground parking. The second acquired parcel, Lot 3, will be developed with an 85,200 SF Production and Warehouse facility. This building will house 30,000 Sf of high -bay warehouse on the east end, and two floors of production area totaling 55,200 SF in the western end of the footprint. The warehouse component will have truck and service docks on the north side facing internal to the site. Site The two parcels adjacent to the existing White House Custom Colour facility that are proposed for acquisition and development in this submittal are currently undeveloped, roughly graded for future development, and contain only a couple small volunteer trees near Lone Oak Road. Under this development plan, the site will be re -graded to accommodate the planned building construction and required infrastructure. Additionally, the site will be improved with parking and drive configurations that separate truck and passenger vehicles, as well as general parking fields from service areas and truck docks. Refer to the top diagram on the following page for vehicle circulation studies. NICE VEHICLES ECEMINQ, SERVICE A LMLRY E SITE ACCESS 1100, .STS AND VISITORS E ACCESS VGENTRY -• Careful consideration was also given to pedestrians working within, or visiting the site. Pedestrian circulation across the newly created White House Custom Colour campus and between buildings has been established in clear, intuitive paths that are safe and well lit, and limit to the greatest degree possible, intersecting with trucks and passenger vehicles. The campus plan also incorporates a pocket park in the middle of the site where campus employees can centrally congregate outside. RIAN CONNECTIONS TIONS i AMENITIES The development district does not hold a specific requirement for Floor Area Ratio (F.A.R.), but as the summary table and site graphic that follows clearly illustrate, the site will be developed to a relatively low density ratio of .25, and vast areas of green space and wetland are preserved within the final campus plan. Developed property area: 777,527 SF 17.85 Acres Building area: 195,700 SF Total F.A.R.: .25 Total Green Space 38% See also sheet C-2.0 in the civil engineering portion of the submittal drawings for additional site coverage details and calculations. UILDING ERVICE COURT TORM WATER POND IETLAND O WATER POND A WATER INFILTRATION AREA LMPUS PARKING rnuCTION.PHASE ONE )URT WITH TRUCK DOCKS mucT1oN'PHASE TWO UND PARKING ACCESS ,RK ITURE *NOTE: This graphic is included for master planning reference only — refer to submittal package, civil, landscape and site photometric plans for final details associated with storm water management, rain gardens and ponding areas, landscaping, and other site details. Project civil engineers, Alliant Engineering, have carefully designed the entire project grading, utilities, and storm water management systems, as well as the site landscaping, in close concert with the architectural site plan and overall campus concept. Storm water will be treated on site through infiltration areas and storm water ponds before continuing through adjacent wetlands or existing the site through traditional methods. Refer to the full drawing submittal and civil engineering plans for additional storm water handling, treatment and calculations. Building Design On Lot 2 located at the intersection of Lone Oak Parkway and Lone Oak Road, a 50,000 SF, 3 -story office building will be developed with a main entry internal to the site and surrounded by supporting parking. This structure will be two full levels over underground parking, with a partial third level and roof terrace. The primary building materials will be high quality masonry veneers, similar to the existing facility, together with architectural metal panels, and glass. The building will also feature a water element at the intersection corner, with an adjacent building plaza connected to main level commons space. VIEW FROM WEST The administration offices will welcome employees and visitors through a covered main entrance uniquely positioned at the site interior to optimize connection to adjacent parking fields and accessibility to other campus buildings. W VIEW FROM EAST On Lot 3 located on the east end of the site, the production and warehouse facility will house the lowest density of campus personnel, but contain the most space of the three campus structures. Its location on campus and accessibility for both large service vehicles and campus personnel is very important. Exterior building materials of the production — warehouse building will consist of carefully detailed architectural precast wall panels, architectural metal panels, and glass. The design intentionally includes vast areas of glazing, even over the warehouse volume, to improve natural light levels on the interior while creating a consistency in exterior design across the campus. Refer to architectural sheets in the submittal package for building elevations and additional building details. Miscellaneous Building Components Mechanical screening as required by city ordinance is accomplished through integrated building roof edge and roof element design such as elevated integral roof edge and raised parapets. Site trash enclosure is not illustrated in the development plan and will not be used. Interior trash rooms are utilized in the facility plans. Trash will be collected at single points behind the existing facility and behind the new production -warehouse structure where compactors are located. Site deliveries and building service are all achieved on the site interior, east of the existing facility and north of the new production -warehouse building. These service points and their access drives are the most remote from campus frontage and future neighboring development, as well as neighboring traffic and view sheds. AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER February 7, 2017 I7T*7 B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. CANCEL Public Hearing to consider the sale of Outlot B, Paragon Addition in the Cedar Grove Redevelopment District. 3. APPROVE Joint Powers Agreement with Dakota County Community Development Agency (CDA) for Open to Business program, in a form acceptable to the City Attorney, and AUTHORIZE the President and Executive Director to execute the Joint Powers Agreement. D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN Agenda Information Memo February 7, 2017 Eagan Economic Development Authority Meeting NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ("EDA") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPTAGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENTAGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVE MINUTES EDAC1-1 Minutes of the January 17, 2017 EDA meeting 2. CANCEL Public Hearing to consider the sale of Outlot B, Paragon Addition in the Cedar Grove Redevelopment District. The public hearing will be rescheduled at a future EDA meeting. 3. APPROVE Joint Powers Agreement with Dakota County Community Development Agency (CDA) for Open to Business program, in a form acceptable to the City Attorney, and AUTHORIZE the President and Executive Director to execute the Joint Powers Agreement. ➢ Since 2013, participating Dakota County cities have entered into a service agreement with the Dakota County CDA to implement an Open to Business program in the County. Service for this program is provided by the Metropolitan Consortium of Community Developers (MCCD). ➢ Under the program, MCCD staff provides business consulting and finance services to interested businesses or prospective entrepreneurs, helping them prepare business plans, develop their management systems, perform other analyses and apply to secure financing from either MCCD or other sources. In 2016, Open to Business served 29 clients in Eagan, which had the most clients among participating Dakota County cities. ➢ The Joint Powers Agreement allows the Dakota County CDA and cities to jointly exercise their common economic development powers to undertake the Program. ➢ Pursuant to the Joint Powers Agreement, the Local Government Entities are required to pay a Participation Fee to the CDA. Total 2017 program cost is $140,000, the same as 2016, with the CDA covering $74,018 and the participating cities covering $65,982. Eagan's portion is $7,766. The Draft JPA is attached for review. ATTAC H M E NTS EDAC3-1 Draft 2017 Open to Business Joint Powers Agreement EDAC3-2 Open to Business Participation Fee Schedule EDAC3-3 2016 Open to Business Annual Report D. OLD BUSINESS There are no Old Business items at this time. I_W1ATIM-0111 II*31 There are no New Business items at this time. F. OTHER BUSINESS There are no other items at this time. ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota January 17, 2017 A meeting of the Eagan Economic Development Authority was held on Tuesday, January 17, 2017 at the Eagan Municipal Center. Present were President Maguire, Commissioner Fields, Commissioner Hansen and Commissioner Tilley. Commissioner Bakken was absent. Also present were Executive Director Osberg, City Attorney Dougherty, and Community Development Director Hutmacher. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Hansen moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye:4 Nay:0 CONSENT AGENDA Commissioner Tilley moved, Commissioner Hansen seconded a motion to approve the Consent Agenda as presented. Aye: 4 Nay: 0 1. It was recommended to approve the minutes of January 3, 2017. EDA ORGANIZATIONAL BUSINESS Community Development Director Hutmacher noted as part of its annual organizational business, the EDA elects its officers and appoints its Executive Director and Secretary/Deputy Director. In 2016, the officers of the Authority were as follows: President: Mike Maguire Vice President: Gary Hansen Treasurer: Cyndee Fields Executive Director: City Administrator Dave Osberg Secretary/Deputy Executive Director: Community Development Director Jon Hohenstein For 2017, Mayor Maguire suggested the following officers: President: Mike Maguire Vice President: Paul Bakken Treasurer: Meg Tilley Executive Director: City Administrator Dave Osberg Secretary/Deputy Executive Director: Community Development Director Jill Hutmacher Councilmember and President Maguire moved, Councilmember and Commissioner Hansen seconded a motion to elect/appoint officers of the Eagan Economic Development Authority as presented. Aye: 4 Nay: 0 There was no Old Business. OLD BUSINESS NEW BUSINESS Consider Conceptual Development Plan And Direct Preparation Of A Purchase Agreement For Outlot B, Paragon Addition In The Cedar Grove Redevelopment District Community Development Hutmacher introduced the item noting Commercial Investment Properties (CIP), based in Lincoln, Nebraska, has submitted a proposal to purchase Outlot B, Paragon Addition in the Cedar Grove Redevelopment District. Outlot B is a 2.74 -acre parcel bounded by Cedar Grove Parkway, Fen Way, Rahn Road, and Eagan Outlets Parkway. Charlie Sullivan with Commercial Investments Properties provided additional background information and was available for questions. Councilmember and Commissioner Hansen moved, Councilmember and Commissioner Fields seconded a motion to direct preparation of a purchase agreement between the Eagan EDA and CIP. Aye: 4 Nay: 0 Schedule A Public Hearing For February 7, 2017, To Consider The Sale Of Outlot B, Paragon Addition In The Cedar Grove Redevelopment District Community Development Hutmacher noted because this would be a sale of publicly owned property for private development, it is necessary to hold a public hearing as part of the consideration of approval of the agreement. Councilmember and Commissioner Hansen moved, Councilmember and Commissioner Fields seconded a motion to schedule a Public Hearing for February 7, 2017, to consider the sale of Outlot B, Paragon Addition in the Cedar Grove Redevelopment District. Aye: 4 Nay: 0 There was no Other Business. OTHER BUSINESS ADJOURNMENT Commissioner Fields moved, Commissioner Hansen seconded a motion to adjourn the meeting. Aye Nay: 0 Date David M. Osberg, Executive Director JOINT POWERS AGREEMENT Open to Business Program THIS JOINT POWERS AGREEMENT (this "Agreement"), is made as of January 1, 2017, by and between the DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY (the "CDA"), a public body corporate and politic organized and existing under the laws of the State of Minnesota (the "State"), and each of the CITY OF BURNSVILLE, CITY OF LAKEVILLE, CITY OF MENDOTA HEIGHTS, INVER GROVE HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, APPLE VALLEY ECONOMIC DEVELOPMENT AUTHORITY, EAGAN ECONOMIC DEVELOPMENT AUTHORITY, HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY, ROSEMOUNT PORT AUTHORITY, FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY, SOUTH ST. PAUL ECONOMIC DEVELOPMENT AUTHORITY, AND WEST ST. PAUL ECONOMIC DEVELOPMENT AUTHORITY, MINNESOTA (each individually a "Local Government Entity" and together the "Local Government Entities"), each a political subdivision of the State. RECITALS: A. In order to pursue common goals of fostering economic development, the CDA and the Local Government Entity Cities desire to engage the Metropolitan Consortium of Community Developers, a Minnesota non-profit corporation ("MCCD") to undertake the "Open To Business Program" (the "Program") within Dakota County (the "County"). B. Pursuant to the Program, MCCD will provide technical assistance and access to capital to small business and potential entrepreneurs in the County. C. The CDA and the Local Government Entities propose to jointly exercise their common economic development powers to undertake the Program. NOW, THEREFORE, in consideration of the mutual covenants and obligations of the CDA and each of the Local Government Entities, each party does hereby represent, covenant and agree with the others as follows: Section 1. Representations. Each of the Local Government Entities and the CDA makes the following representations as to itself as the basis for the undertaking on its part herein contained: (a) It is a political subdivision of the State of Minnesota with the power to enter into this Agreement and carry out its obligations hereunder. Joint Powers Agreement (b) Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or provisions of any restriction or any evidences of indebtedness, agreement or instrument of whatever nature to which it is now a party or by which it is bound, or constitutes an event of default under any of the foregoing. Section 2. Powers to be Exercised. The powers to be jointly exercised pursuant to this Agreement are the powers of the CDA and the Local Government Entities under Minnesota Statutes, Chapter 469, to undertake activities to promote economic development within their respective jurisdictions. Section 3. Method for Exercising Common Powers; Funds. The CDA, on its own behalf and on behalf of the Local Government Entities, will initially enter into an agreement with MCCD in substantially the form attached hereto as Exhibit A (the "Agreement") to engage MCCD to operate the Program within Dakota County. The CDA and each of the Local Government Entities will make payments to MCCD as described in Exhibit A of the Agreement. The CDA may from time to time execute and deliver documents amending, modifying or extending the Agreement as it deems necessary or convenient, provided, that no such document will adversely affect services provided to, or amounts payable by, any Local Government Entity without the prior written consent of such Local Government Entity. Section 4. Limited Liability. Neither the CDA nor the any of the Local Government Entities shall be liable for the acts or omissions of the other in connection with the activities to be undertaken pursuant to this Agreement. To the extent permitted by law, (a) the CDA hereby indemnifies the Local Government Entities for costs associated with claims made against the Local Government Entities directly relating to actions taken by the CDA, and (b) each Local Government Entity hereby indemnifies the CDA for costs associated with claims made against the CDA directly relating to actions taken by such Local Government Entity. Nothing herein shall be deemed a waiver by the indemnifying party of the limits on liability set forth in Minnesota Statutes, Chapter 466; and the indemnifying party shall not be required to pay, on behalf of the indemnified party, any amounts in excess of the limits on liability set forth in Minnesota Statutes, Section 466.04, less any amounts the indemnifying party is required to pay on behalf of itself, its officers, agents and employees for claims arising out of the same occurrence. Section 5. Conflict of Interests; Representatives Not Individually Liable. The CDA and each of the Local Government Entities, to the best of its knowledge, represents and agrees that no member, official or employee of their respective bodies shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affects his or her personal interests or the interests of any corporation, partnership, or association in which he or she is directly or indirectly interested. No member, official or employee of the CDA or any Local Government Entity shall be personally liable with respect to any default or breach by any of them or for any amount which may become due to the other party or successor or on any obligations under the terms of this Agreement. 2 Joint Powers Agreement Section 6. Term; Distribution of Property. The term of this Agreement shall expire on December 31, 2017. There is no property which will be acquired by the CDA or any Local Government Entity pursuant to the Program which would need to be distributed at the end of the term hereof. Section 7. Notices and Demands. A notice, demand or other communication under this Agreement by any party to another shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested or delivered personally to the person and at the addresses identified on each signature page hereto, or at such other address with respect to either such party as that party may, from time to time, designate in writing and forward to the other as provided in this Section. Section 8. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. [Remainder of page intentionally left blank] 3 Joint Powers Agreement IN WITNESS WHEREOF, the CDA and the Local Government Entities have caused this Agreement to be duly executed in their respective names and behalf as of the date first above written, with actual execution on the dates set forth below. Dated: Notice Address: DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY By Its Executive Director Dakota County Community Development Agency 1228 Town Centre Drive Eagan, MN 55123 Attn: Lisa Alfson, Director of Community and Economic Development S-1 Joint Powers Agreement Dated: Notice Address: 3830 Pilot Knob Road Eagan, MN 55122 Attn: EAGAN ECONOMIC DEVELOPMENT AUTHORITY By_ Its By_ Its S-2 Joint Powers Agreement EXHIBIT "A" Contract for Services for the Open to Business Program THIS AGREEMENT is dated January 25, 2017 and is between the Dakota County Community Development Agency ("CDA") and Metropolitan Consortium of Community Developers, a Minnesota nonprofit corporation ("MCCD"). WHEREAS, the CDA, on behalf of itself and the eleven political'' subdivisions of the State of Minnesota listed on Exhibit A hereto (the "Local GovernmeritEntities"), which each have powers with respect to a city with a population over 10,000 (collectively the "Municipalities"), wishes to engage MCCD to render services under a model known as "Open to Business," an initiative providing small business technical assistance services to ¢existing businesses and residents and other parties interested in opening, a business within Dakota. County (the "County") (the "Initiative"); and WHEREAS, MCCD has successfully,provided the seivicf the Initiative in Dakota County from 2013_- 2016; and WHEREAS, pursuant to CDA Resolution No. 17-5830, ac "Resolution"), the CDA is authorized to 'enter into this agi and WHEREAS, pursuant between the CDA and CDA will act as fiscal WHEREAS, the CDA Initiative in the Munici small cities and townsh ("Small Cities WHEREAS, pursuant to tl required to pay a Participat representing the remaining Municipalities. to administer and carry out on January 24, 2017 (the L with MCCD for the Initiative; and certain`joint powers agreements to be entered into nent Entities (the "Joint Powers Agreements"), the 1:Government Entities in connection with this in its own funds 50% of the fee charged by MCCD for the 100% of the fee charged by MCCD for the Initiative in the ie County with populations of less than 10,000 people further described herein and in Exhibit A; and nt Powers Agreements, the Local Government Entities will be ee to the CDA in accordance with the schedule in Exhibit A, of the fee charged by MCCD for the Initiative in the Now therefore, for good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: TIME OF PERFORMANCE The term of this Agreement and the period during which MCCD will provide services hereunder will commence on January 1, 2017 and will end on December 31, 2017, subject to earlier termination as provided herein. MCCD will perform services necessary to carry out the Initiative as promptly as possible, and with the fullest due diligence. COMPENSATION Subject to reduction as provided below, the CDA will compensate MCCD for its services hereunder an amount equal to One Hundred Forty Thousand Dollars ($140,000) ("Contract Amount"). The CDA will pay such amount in two equal installments, the first no earlier than January 30, 2017 and the second no earlier than June 30, 2017, upon receipt of invoices from MCCD. Subject to the limits above, payments will be due within 15 days of receipt of the respective invoices. The portion of the Contract Amount payable from Participation Fees will be payable by the CDA only from and to the extent such Participation Fees are paid by the respective Local Government Entities. In the event a Local Government Entity amounts and by the deadline described i MCCD will immediately cease the Inti; termination, the Contract Amount will 1 Fee which such Local Government Enti have paid as a matching payment. SCOPE OF SERVICES MCCD willprovide technical assistancet parties interested in starting a business in Townships as further described on Exhibi forth the Dakota Open to Business Proara REPORTING A pay to the CDA its Participation Fee in )it A, the CDA will notify MCCD, and that Municipality. Upon such .ed by an amount equal to the Participation of pay and the amount'the CDA would isting businesses, residents and those of the Municipalities and Small Cities and ind Exhibit C attached hereto, which sets ➢ Number of inquiries ➢ Hours of technical assistance provided ➢ Type of assistance provided ➢ Type of business ➢ Annual sales revenue ➢ Number of businesses opened ➢ Number of business expanded/stabilized 2 ➢ Number and amounts of financing packages ➢ Demographic information on entrepreneurs ➢ Business address or resident address ➢ Number and wage of FTEs created ➢ Number and wage of FTEs retained The required reporting schedule is as follows: 1St quarter Januaiy — March, report due April 30th 2nd quarter April — June, report due July 31St 3rd quarter July— September, report due October 4th quarter October — December, report due Janua In addition to the foregoing, MCCD requested by the CDA. PERSONNEL MCCD represents that it has, o personnel required to perform t personnel will not be employee County, the CDA or any of the or benefits, including worker's sick leave, vacation pay, the CDA's or any of the employees ,of MCCD pe St 31st, additional reports, as reasonably loy or contract for, at its own expense, all snecessary to carryout the Initiative. Such ve,any contractual relationship with, the vernment Entities. No tenure or any other rights tion, unemployment insurance, medical care, ►r any other benefits available to the County's, at Entities' employees shall accrue to MCCD or under this agreement. The MCCD is an the services required to carry out the Initiative will be performed by MCCD and all nel engaged in the work shall be fully qualified and shall be authorized or ted under State and local law to perform such work. USE OF CDA OFFICE SPACE The CDA will make available a cubicle space for MCCD personnel at the CDA office building for use by MCCD in carrying out the Initiative. MCCD personnel will have access to the CDA's meeting rooms, wireless internet service, copy machines and printers. MCCD personnel shall comply with all CDA office rules and policies regarding the use of CDA office space, equipment and internet access. If the CDA, in its sole discretion, determines that MCCD Personnel have failed to comply with CDA office rules and policies, MCCD Personnel will be required to vacate the CDA office and the CDA will cease to provide MCCD office space to carry out the Initiative. INTEREST OF MEMBERS OF THE CDA AND OTHERS No officer, member, or employee of the CDA and no member of its governing body, and no other public official or governing body of any locality in which the Initiative is situated or being carried out, who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the Initiative, will participate in the decision relating to this Agreement which affects his/her personal interest or the interest of any corporation, partnership, or association in which he/she is, directly or indirectly, interested or has any personal or pecuniary interest, direct or indirect, in this Agreement. ASSIGNABILTY MCCD will not assign any interest in this Agreement; and will not transfer any interest in the saine without the prior written approval of th CDA:. COMPLIANCE WITH LOCAL LAWS MCCD agrees to comply with all federal laws, statutes and applicable regulations of the 1. Commercial General Liability on an oce basis with contractual liability coverage: General Aggregate $2,000,000 �Pioducts—Completed Optations Aggregate 2,000,000 Personal and Advertising Injury 1,500,000 Each Occurrence -Combined Bodily Injury and Property Damage 1,500,000 2. Workers' Compensation and Employer's Liability: Workers' Compensation Statutory In the event that MCCD should hire employees or subcontract this work, MCCD shall obtain the required insurance. Employer's Liability. Bodily injury by: Accident—Each Accident 500,000 Disease—Policy Limit 500,000 Disease—Each Employee 500,000 11 INDEMNIFICATION MCCD agrees to defend, indemnify, and hold harmless the County, the CDA, the Local Government Entities, and each of their respective officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of MCCD, its subcontractors, anyone directly or indirectly employed by MCCD or any of its subcontractors, and/or anyone for whose acts and/or omissions MCCD may be liable in the performance of the services required by this Agreement, and against all loss by reason of the failure of MCCD to perform any obligation under this Agreement. MODIFICATION This Agreement may not be modified, changed, or amended in any manner whatsoever without the prior written approval of all the parties hereto. NON-DISCRIMINATION` In connection with its activities under this Agreement, MCCD will not violate any Federal or State laws against discrimination. DEFAULT AND CANCELLATION Failure of the MCCD to perform any of its obligations under this Agreement to the satisfaction of the CDA will constitute a default hereunder. Unless MCCD's default is cured within 15 days following notice by the CDA, the CDA may (i) cancel this Agreement in its entirety by 5 additional days' written notice to MCCD, or (ii) withhold payment from MCCD as long as such default continues. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is,held invalid, illegal or unenforceable, the remaining provisions will not be affected. 0 DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY IC Acting Executive Director Date: Exhibit A 2017 Local Government Entity Participation Fee Schedule Municipality Local Government Total CDA Local Government Entity Fee Share of Entity Participation Fee Fee Eagan Economic Development Eagan Authority $15,533 $7,767 $7,766 City of Burnsville Burnsville $15,533 $7,767 $7,766 City of Lakeville Lakeville $15,533 $7;767 $7,766 Apple Valley Economic Apple Valley Development Authority $15,533 ; ;; $7,767 $7,766 Inver Grove Heights Economic Inver Grove Development Authority $12,956 $6,478 $6,478 Heights Hastings Economic Hastings Development and $10,342::$5,171 $5,171 Redevelopment Authority Rosemount Port Authority Rosemount $10,342 $5,171 $5,171 'Farmington Economic Farmington Development Authority $10,342 $5,171 $5,171 South St. Paul Economic South St. Paul Development Authority $10,342 $5,171 $5,171 West St. Paul Economic West St. Paul Development Authority $10,342 $5,171 $5,171 Mendota City of Mendota Heights $5,170 $2,585 $2,585 Heights Small Cities n/a $8,032 $8,032 $0 and Townships Total $140,000 $74,018 $65,982 Exhibit B Dakota Open to Business Program Scope of Services Open to Business ("OTB") Technical Assistance Services MCCD will provide intensive one-on-one technical assistance to Municipalities' and Small Cities' and Townships' businesses, residents and aspiring entrepreneurs intending to establish, purchase, or improve a business in Municipalities and Small Cities and Townships within Dakota County (the "County"). MCCD will dedicate one full time staff person based in the County to provide the Technical Assistance Services ("Dakota OTB Staff'). In addition, MCCD will make available the expertise of all MCCD technical and support staff in the delivery of services to Dakota Open to Business Program. Technical assistance includes, but is not limited to, the following: ➢ Business plan development ➢ Feasibility analysis ➢ Marketing ➢ Cash flow and other financial ➢ Operational ➢ City and St, ➢ Loan packa ➢ Help in obt( in obtaining financing MCCD Dakota OTB Staff will be available to meet clients at the CDA office building, various Municipality city, halls or at the client's place of business. MCCD Dakota OTB Staff will provide technical assistance on a walk-in basis monthly in each Municipality, if requested. MCCD will also hold two-hour "Test Drive Your Business Idea" sessions once a month in various Municipality locations. Open to Business Access to Capital Access to capital will be provided to qualifying businesses through MCCD's Emerging Small Business Loan Program (see Exhibit C Small Business Loan Program Guidelines below). MCCD also provides it's financing in partnership with other community lenders, banks or Local Government Entities interested in making capital available to residents and/or businesses in their community. 9 EXHIBIT C Small Business Loan Program Guidelines Loan Amounts: ® Up to $25,000 for start-up businesses ® Larger financing packages for established businesses • Designed. to leverage other financing programs as well as private financing provided by the commercial banking community. Eligible Pro.ieets: ® Borrowers must be a "for-profit" business. • Business must be complimentary to exi9ting business community. • Borrowers must have equity injection as deteiinined by find management. Allowable Use of Proceeds: Loan proceeds can be used for workrngecpital, inventory, building and equipment and general business operations. g Interest Rates: ® Loan interest rate is dependent on use, term. and other factors, not to exceed 10%. Loan T • Loan repayment terms will generally range from three to five years, but may be substantially longer for major asset financing such as commercial property. Borrowers are responsible for paying all customary legal. and other loan closing costs. 10 Exhibit A 2017 Local Government Entity Participation Fee Schedule Municipality Local Government Total CDA Local Government Entity Fee Share of Entity Participation Fee Eagan Economic Development Eagan Authority $15,533 $7,767 $7,766 City of Burnsville Burnsville $15,533 $7,767 $7,766 City of Lakeville Lakeville $15,533 $7,767 $7,766 Apple Valley Economic Apple Valley Development Authority $15,533 $7,767 $7,766 Inver Grove Heights Economic Inver Grove Development Authority $12,956 $6,478 $6,478 Heights Hastings Economic Hastings Development and $10,342 $5,171 $5,171 Redevelopment Authority Rosemount Port Authority Rosemount $10,342 $5,171 $5,171 Farmington Economic Farmington Development Authority $10,342 $5,171 $5,171 South St. Paul Economic South St. Paul Development Authority $10,342 $5,171 $5,171 West St. Paul Economic West St. Paul Development Authority $10,342 $5,171 $5,171 Mendota City of Mendota Heights $5,170 $2,585 $2,585 Heights Small Cities n/a $8,032 $8,032 $0 and Townships Total $140,000 $74,018 $65,982 Clients Served: Total Entrepreneurs 139 Pre-Start/Start Up 65 Existing Business 74 Inquiries 218 (Requests for information/referral, not a formal client) Financing: Provided (Dakota County Businesses) Number 2 Amount $ 64,000 Provided (Dakota County Residents) Number 0 Amount $ 0 Microgrants Number 3 Amount $ 3,000 Credit Builder Loans Number 9 Amount $ 2,220 Total $ 26,220 Requests/In Process Number 0 Total Request $ 0 Facilitated/Leveraged Loans Amount $1,007,905 Client City: Apple Valley 16 Burnsville 28 Eagan 29 Farmington 14 Hastings 4 Inver Grove Hts 6 Lakeville 13 Mendota Heights 9 Rosemount 5 S. St. Paul 3 W. St. Paul 9 Townships 1 Undecided Location 2 Industry Seament: Retail 28 Service 80 Food 22 Manufacturing 2 Technology 3 Construction/Related Trades 4 Referral Source: Municipalities/CDA 63 Chamber 15 Internet 6 Friends/Family 10 Other (Banks, Schools, Etc.) 45 Hours of Direct Service: 15Y Quarter 479.85 2nd Quarter 459.25 3rd Quarter 568.50 4th Quarter 435.75