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02/14/2017 - City Council SpecialSPECIAL CITY COUNCIL MEETING TUESDAY FEBRUARY 14, 2017 5:30 P.M. EAGAN ROOM-EAGAN MUNICIPAL CENTER I_TH4► 111711 I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. UPDATE ON FIRE STATIONS IV. STREETSCAPE/ENTRY MONUMENT GUIDELINES- CEDAR GROVE V. OTHER BUSINESS VI. ADJOURNMENT Agenda Information Memo February 14, 2017 Eagan Special City Council Workshop III. Update on Fire Stations #1 #3 and #5 Action to be Considered: The City Council is asked to provide direction on the next steps for Fire Stations #1, #3 and #5. Questions for the City Council to consider may include, but not be limited to the following: 1.) Would the City Council consider providing direction to demolish former Fire Station #1, clear the site, and allow for the construction of a small pocket park to memorialize the location of the City's first Fire Station? If not, are there different uses the City Council would suggest staff consider for additional research and study, as identified below? 2.) Is the City Council comfortable continuing to hold onto Fire Station #3 until a long term usage is firmly established which will become clearer after the study work is complete for the City Hall and Police Station projects? 3.) Would the City Council consider soliciting proposals for the reuse of former Fire Station #5 and/or the reuse of the property? A time frame would need to be determined and parameters to consider would include zoning, land use, number of lots, re -use of existing building or some combination of the above. Depending on the direction provided, there would be a need for a neighborhood meeting to share more information and receive feedback. Facts: ➢ The New Fire Station #1 located at 4200 Blackhawk Road (Blackhawk Road, Diffley/35 E)is scheduled to open in the spring 2017, thus completing the goal of consolidating 5 fire stations into 3. ➢ Upon completion, the Fire Stations will be identified as follows: a.) Fire Station #1 Located at Blackhawk Road and Diffley/35E b.) Fire Station #2 located on Yankee Doodle Road c.) Fire Station #4 located at Diffley Road and Dodd Road ➢ Excess Fire Stations will be as follows: a.) Former Fire Station #1, located at 3940 Rahn Road b.) Former Fire Station #3, located at 4390 Pilot Knob Road c.) Former Fire Station #5, located at 4701 Galaxie Avenue ➢ Details on Excess Fire Station #1 on Rahn Road include: 1) Constructed in 1963 with additions in 1969 and 1976. 2) Currently zoned: Public Facilities. 3) Surrounding uses include single family homes to the east and south, church to the north and multi -family apartment across from the Fire Station on Rahn Road. 4) Estimated demolition costs: $61,597 [asbestos removal included). 5) Estimated tax value: $341,300 (land only $45,100). 6) Asbestos removal only at Fire Station #1 estimated to cost $7,496, based on a report prepared by Applied Environmental Sciences, dated July 28, 2016. 7) Cost to relocate/upgrade weather warning siren: $22,000 - $30,000. 8) Considered uses include Fire Station memorial type park; "pocket park", acquisition by an adjacent church, Open Door, or a limited business use, which would be the suggested land use designation, should the City consider selling the property. ➢ Details on Excess Fire Station #3 on Pilot Knob Road Include: 1) Constructed in 1979. 2) Currently zoned: Public Facilities. 3) Surrounding uses: Great River Energy Substation. 4) Estimated Tax Value: no separate tax value since it is part of the Great River Energy complex and not a separate parcel for the Fire Station #3. 5) Considered uses: land is currently owned by Great River Energy and leased back to the City of Eagan, with certain limitations placed on the City, essentially for public safety uses. The Police Department has identified the Fire Station as a possible emergency management location, for certain equipment, training and vehicles. Renovation and security work would be needed for such a use. A study was completed by CNH Architects to establish a cost estimate to remodel Fire Station #3 to an emergency services building. A report dated October 17, 2016 estimates those costs at $230,000. The current lease with Great River Energy expires in May, 2029. 6) Health East Ambulance has requested this location for their Eagan ambulance base until further decisions are made on the long-term use. The Fire Station could still be identified as Eagan Fire Station #3, but used for the City's EMS reponse. ➢ Details on Excess Fire Station #5 Located on Galaxie Avenue: 1) Constructed in 1988 and is made up of two parcels with total acreage of 2.73 acres. 2) Currently zoned: Public Facilities. 3) Surrounding area includes residential and light office/commercial. 4) Estimated demolition cost: $57,375. 5) Estimated tax value: (land and building) $877,500 land only: ($519,100). 6.) Discussed uses include: demolition and sale of land on the open market for residential development. Staff prepared a basic layout of subdivision on the site and will be prepared to show at the City Council workshop on February 14, 2017. ➢ Staff cannot identify any viable City usage of former Fire Station #1 or Fire Station #5, and thus has not identified renovation or remodeling costs. There is considerable deferred maintenance required at each of the two facilities. Fire Station #5 has more deferred maintenance costs than Fire Station #1, which could be "nursed along" for a few more years, but a new roof, mechanical and HVAC improvements will be needed in the next 3-5 years. ➢ In 2017 the City will be hiring an architect to identify the costs estimates, design and expansion options for City Hall and the Police Station. Depending on the scope of improvements completed at City Hall and the Police Station, there may be a need to retain Fire Station #3 for emergency services usage and storage of equipment and vehicles. If not utilized for Police emergency services, uses might include storage of the Salvation Army Disaster Services Truck (currently at Fire Station #2) and the storage of the ETV mobile truck and a potential base for ambulance services. Attachments: (0) Agenda Information Memo February 14, 2017 Special City Council Workshop IV. Streetscape & Entrance Monument Guidelines Update Direction For Consideration: Review considerations for revisions to the Streetscape and Entrance Monument Guidelines, incorporating 2017 improvements in the Cedar Grove Redevelopment Area, and provide direction to staff for accommodating future council action. Facts: ➢ On April 2, 2002, the City Council received the design study report for Project 866, Cedar Grove — Streetscaping and Lighting, and directed staff to combine the proposed improvements with Project 800R, the reconfiguration of Silver Bell Road and the associated intersections south of the intersection with Trunk Highway 13. ➢ The design study recommendations have been incorporated as guidelines for public streetscape, entrance monument, and general architectural elements on improvements throughout the city, including Cedar Grove Parking Garage, Sperry Tower, Northwood Parkway and Duckwood Drive overpasses, as well as the Cedar Grove and Central Parkway streetscape and entrance monuments. ➢ On August 20, 2002, the Council awarded Contract 02-17 (Cedar Grove and Central Parkway Streetscaping Improvements) including the installation of various streetscaping elements, including entrance monuments, fencing, lighting, irrigation, and plantings, within the Cedar Grove Redevelopment. Area. ➢ On May 12, 2015, the City Council received an assessment of the existing conditions of the landscaping and entrance monuments within the Cedar Grove Redevelopment Area and provided direction to staff on addressing future modifications. ➢ City staff has followed up with the Council direction, coordinating said endeavor with the ongoing development activity within the Cedar Grove Redevelopment Area. Together with the additional development activity along Central Parkway (Central Park Commons) and within northeast Eagan (Viking Lakes), staff has assessed the City's current Streetscape and Entrance Monument Guidelines to consider the appropriateness of the design guidelines with the current development styles as well as the anticipated durability or resilience of the guidelines' aesthetics. ➢ Staff would like to share current reflections on possible upgrades to the guidelines for the Council's consideration of revising said guidelines and implement said revisions in the restoration of the current streetscape elements and entrance monuments within the Cedar Grove Redevelopment Area as well as the improvements in Viking Lakes. ➢ The City's consultant (WSB) will present draft streetscape and entrance monument element revisions for the Council's consideration, providing examples at the existing intersection of Cedar Grove Parkway, Nicols Road and Silver Bell Road near Trunk Highway 13 that may be incorporated into a public improvement during this upcoming construction season. Elements that will be addressed include: o Column, including lighting o Wing wall or fencing o Raised planter/seating o Public art ■ Purchase ■ Lease ■ Sponsorship o Wayfinding ■ Vehicles ■ Pedestrians o Streetlights ■ Existing and Vikings Pkwy style ■ Banners ■ Hanging plants ➢ In addition to the Council's feedback and direction on possible revisions to the Streetscape and Entrance Monument Guidelines, support for restoration/replacement of some of the existing streetscape and entrance monument features in the Cedar Grove Redevelopment Area during 2017 is desired due to a partial funding opportunity (2:1 Redevelopment Incentive Grant (RIG)/Dakota County CDA match; City spend twice as much as grant amount, grant maximum of $215,855). The following improvements are being offered for consideration: o Intersection of Cedar Grove Pkwy/Nicols Road/Silver Bell Road — Updated entry monuments & wayfinding o SE Corner of Nicols Road/Cedar Grove Pkwy — Removal ➢ The consideration of City funding scenarios will be required for the proposed 2017 improvements, as well as future endeavors. Streetscape improvements in Viking Lakes are proposed to be funded by the Major Street Fund and this fund is the most apparent source to staff for the 2017 Cedar Grove improvements, although the appropriateness is debatable. ➢ The consultant will provide cost estimates for the presented streetscape features as part of the discussion at the workshop. Staff and the consultant will be prepared to address any questions the Council may have. Council Direction, May 12, 2015 Workshop: Staff Response Silver Bell Intersection: Work with the scale of the apartment building (The Flats) Plantings: Blend traditional annuals with native plants Monuments - Brick: Use decorative cap on brick columns — refurbish columns with cost effective long term rehabilitation; provide option to replace fence centerpiece Monuments —Additional Elements: Consider pergola for pedestrian gathering areas Signage: Fountain or water element not cost effective Lighting: Consider addition of banners/baskets on all light poles or concentrated at every corner; high maintenance effort required (irrigation, banner upkeep) Pavers/Sidewalks: Existing pavers function, not cost effective to replace Planting Areas: Raised planters could also provide great seating areas for pedestrians Redevelopment Area: Features with common community theme and district 'feel" Cost: Limit improvements and split up options for cost savings and coordination Attachments: (3) IV -1 Cedar Grove Visual Assessment (Workshop 5/12/15) IV -2 Excerpt of Council Workshop Minutes, May 12, 2015 IV -3 Presentation: Streetscape/Monument Guideline Concepts Special City Council Minutes May 12, 2015 Page 3 including the removal of unwarranted stop signs and warning signs, and efforts to periodically review, update, and expand documentation of city practices. The Council suggested that staff ask business representatives and residents to identify neighborhood signs for consideration of removal. The City Council took a 10 minute recess. CEDAR GROVE REDEVELOPMENT AREA LANDSCAPE / ENTRANCE MONUMENTS ASSESSMENT Public Works Director Matthys introduced the item noting on August 20, 2002, the City Council awarded a contract providing for the installation of various streetscaping elements, including entrance monuments, fencing, lighting, irrigation, and plantings, within the Cedar Grove Redevelopment Area. A visual assessment of the contract improvements was recently competed. Matthys noted the findings of the assessment are being presented tonight for Council's consideration of whether enhancements or upgrades are warranted. Jeff Feulner, Landscape Architect with WSB & Associates Inc., gave a presentation on the existing conditions at the Silver Bell Road/Nicols Road/Cedar Grove Parkway intersection and provided alternative design elements for the Cedar Grove Parkway Corridor and was available for questions. The Council discussed the assessment and provided the following feedback: Silver Bell Intersection: step out of the current design for the area in front of The Flats; work with the scale of the apartment building Plantings: would like to see blending of both traditional/formal with some native plants; include bushes Monuments - Brick: like the decorative caps on the brick columns — current columns should be refurbished with cost effective long term rehabilitation; would like to see options on lower brick walls, versus higher walls, to replace centerpiece of fencing Monuments —Additional Elements: like the pergola for pedestrian gathering areas Signage: thought maybe a fountain or water element would be nice Lighting: addition of banners/baskets should be on all light poles or concentrated at every corner: be consistent throughout area Pavers/Sidewalks: like the Idea of color and shape patterns for clay or concrete pavers, but cost is important Planting Areas: like the flat oval planters —could see them in front of the City's parking garage area Redevelopment Area: needs to be a district "feel" to all of the improvements; ROI should include marketing Cost: split up options for cost estimates and consideration WATER QUALITY— NEIGHBORHOOD LAKES MANAGEMENT PLAN Director of Public Works Matthys introduced the item noting Eagan is celebrating 25 -years of a very successful Water Resources program. Proof of this success was demonstrated in the City Council's approval of the 2007 Water Quality & Wetland Management Plan anticipating a 10 -year course that would continue developing programs to engage residents, while focusing on conducting studies and developing management plans for its priority lakes. The City has a good understanding, with Water Resources Manager Macbeth's guidance, of what it takes to properly address the water in our lakes, ponds and wetlands. Matthys noted the City is fully prepared for its biggest effort to date to move 1= Z uj 1#44 N Iq TM e vs r. 4aa c L) ■ E V X1..1 LIE u �7 L t� m cn CL i 0 r. V ■— E i 0 cn r.. O N O V LM A� W CL Aa" W E > sm CL E ■ '.1 im '' 0 IT ■ 7 a ! c �i3 FF � 6 � Y sir t � t � k, t � ddd im '' 0 IT ■ 7 MINA IA ►- IF i'Aid Tr 7 L I goT< � f r E fa MINA IA ►- IF i'Aid Tr 7 L I goT< r MINA IA ►- IF i'Aid Tr 7 L I r- -Mv �y 4 Y Y ` Yi-a.3 Y'•,. �P& � Ya � tib' fd � ,�� a �� -�� � ���� 4 � , • ( y < If.j li d` Y fq t? 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