01/17/2017 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
January 17, 2017
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent.
Michelle Machtemes, Eagan resident, addressed the Council with the request to modify City Code to
increase the number of chickens one can have on their property. She also suggested possibly reducing
the renewal fee on the chicken permit. The Council directed staff to do additional research on permit
fees and how other communities permit the number of chickens on a lot, using lot size as a determining
factor.
A regular meeting of the Eagan City Council was held on Tuesday, January 17, 2017 at 6:00 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley.
Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City
Administrator Miller, Communications Director Garrison, Finance Director Pepper, Director of
Community Development Hutmacher, Parks and Recreation Director Pimental, Public Works Director
Matthys, Assistant City Engineer Nelson, Police Chief McDonald, Fire Chief Scott, City Attorney
Dougherty, and Executive Assistant Stevenson.
AGENDA
City Administrator Osberg noted staff is requesting that Consent Item M — Receive Draft Feasibility
Report, Project 1245 — Quarry Road and Schedule Public Hearing for February 21, 2017 be removed
from the agenda.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye:4 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the Consent
agenda as amended: Aye: 4 Nay: 0
A. It was recommended to approve the minutes of the January 3, 2017 regular City Council
'meeting as presented or modified.
B. Personnel Items:
1. It was recommended to authorize the hiring of Police Officer Tyler Gooding.
2. It was recommended to authorize the hiring of Police Officer Matthew Houle.
3. It was recommended to accept the resignation of Jeanette Johnson, Engineering Aide and
authorize its recruitment and replacement.
4. It was recommended to authorize the hiring of listed seasonal employees.
5. It was recommended to accept the resignation of listed seasonal employees.
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January 17, 2017
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C. It was recommended to ratify the check register dated January 6, 2017.
D. It was recommended to approve the ordinary and customary contracts with Lifeworks Services,
Inc., The Big Epic Show, and Unite Business Mail.
E. It was recommended to authorize the acquisition of a fire engine from CustomFire.
F. It was recommended to adopt a resolution to amend the DWI Forfeiture Fund for an expense
increase of $44,500 to purchase radars for Police Department squad cars.
G. It was recommended to approve a resolution authorizing the issuance and sale on February 21,
2017 of $2,350,000 General Obligation State -Aid Street Refunding Bonds, Series 2017A, related
to refinancing of outstanding General Obligation State -Aid Street Bonds, Series 2008A.
H. It was recommended to approve an Ordinance Amendment to Section 3.20, Rules and
Regulations Relating to Water Service, direct the City Attorney to publish a summary
amendment in the legal newspaper, and direct updates to the 2017 Fee Schedule addressing
related surcharges/fees.
I. It was recommended to authorize the Request for Proposal for Cross Connection Control
Services.
J. It was recommended to approve the Sperry Tower Lighting Policy for staff implementation.
K. It was recommended to approve the plans and specifications for Contract 17-04 (Fitz Lake Water
Quality Improvements, Ponds LP -26.3 / LP -26.5) and authorize the advertisement for a bid
opening to be held at 10:30 a.m. on Thursday, March 2, 2017.
L. It was recommended to approve Change Order No. 1 to Contract 16-14 (Central Maintenance
Campus — Salt Storage Building) and authorize the Mayor and Deputy City Clerk to execute all
related documents.
M. It was removed.
N. It was recommended to approve the plans and specifications for Contract 16-22 (Vikings
Parkway — Street & Utility Improvements), and authorize the advertisement for a bid opening to
be held Thursday, March 2, 2017.
0. It was recommended to acknowledge the completion of Project 14-A (Great Oaks 2nd Addition),
and authorize perpetual City maintenance subject to warranty provisions.
P. It was recommended to approve a six-month extension of Preliminary Subdivision approval for
Cedar Grove Parkway 5t" Addition to create 2 lots upon approximately 4.1 acres located at Cedar
Grove Parkway and Nicols Road, legally described as Outlot A, Paragon Addition.
Q. It was recommended to approve the purchase agreement with Art Works Eagan for the
acquisition of the Fire Administration Building and authorize the Mayor and Deputy City Clerk to
sign the Purchase Agreement
PUBLIC HEARINGS
Street Improvements for Project 1227, Cedar Industrial Park,
Project 1128, Woodgate 2nd Addition,
Project 1230, Pinetree Forest, and
Project 1235, Halley's 1St Addition (Biscayne Avenue)
Assistant City Engineer Nelson introduced the item giving an overview of the proposed street
improvements for Projects 1227, 1228, 1230, and 1235.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
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January 17, 2017
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Councilmember Fields moved, Councilmember Tilley seconded a motion to close the public hearing and
approve Project 1227, Cedar Industrial Park, Project 1128, Woodgate 2nd Addition, Project 1230,
Pinetree Forest, and Project 1235, Halley's 1st Addition (Biscayne Avenue), Street Improvements. Aye: 4
Nay: 0
2017 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS
City Administrator Osberg noted that organizational business is considered at the second regular City
Council meeting in January. The following items were acted on:
Acting Mayor
Mayor Maguire moved, Councilmember Tilley seconded a motion to appoint Councilmember Bakken as
Acting Mayor. Aye: 4 Nay: 0
Official Legal Newspaper
Councilmember Fields moved, Councilmember Tilley seconded to approve retention of the
Burnsville/Eagan Sun Thisweek Newspaper as the City of Eagan's official legal newspaper. Aye: 4 Nay: 0
City Depositories
Councilmember Tilley moved, Councilmember Hansen moved to designate Anchor Bank and US Bank
Trust as the City's depositories. Aye: 4 Nay: 0
City Council Meeting Schedule
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the 2017 schedule
of City Council meetings as presented noting the alternate dates. Aye: 4 Nay: 0
2017 Schedule of Regular City Council Meetings
(Including January 2018 meetings)
JANUARY 3 MAY 16 OCTOBER 3
JANUARY 17 JUNE 6 OCTOBER 17
FEBRUARY 7 JUNE 20 NOVEMBER 6 3 Monday
FEBRUARY 21 JULY 5 1 Wednesday NOVEMBER 21
MARCH 7 JULY 18 DECEMBER 5
MARCH 21 JULY 31 2Monday DECEMBER 19
APRIL 4 AUGUST 15 JANUARY 2, 2018
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January 17, 2017
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APRIL 18
MAY 2
SEPTEMBER 5
SEPTEMBER 19
'Wednesday, July 5 due to Independence Day
ZMonday, July 31 due to National Night Out
3Monday, November 6 due to School District 196 Elections
JANUARY 16, 2018
There will be a Listening Session at 6:00 p.m. before each regular Council meeting.
2017 Schedule of Special City Council Meetings,
Workshops and First January 2018 Meeting
JANUARY 10 MAY 23 (tentative) OCTOBER 10
JANUARY 24 (Council Retreat) JUNE 13 OCTOBER 24 (tentative)
FEBRUARY 14
February 28 (tentative)
MARCH 14
MARCH 28 (tentative)
APRIL 12 1 Wednesday
APRIL 25 (tentative)
MAY 9
JUNE 27 (tentative)
JULY 11
JULY 25 (tentative)
AUGUST 8
AUGUST 22 (tentative)
SEPTEMBER 12
SEPTEMBER 26
(tentative)
'Wednesday, April 12 due to Passover
NOVEMBER 14
NOVEMBER 28 (tentative)
DECEMBER 12
No tentative meeting the
week of Christmas
JANUARY 9, 2018
JANUARY 23, 2018
(tentative)
City Council Meeting Procedures
Councilmember Tilley moved, Councilmember Hansen seconded a motion to acknowledge Robert's
Rules of Order as the means to conduct official business at all regular City Council meetings, and
approve the guidelines for public participation in City Council meetings. Aye: 4 Nay: 0
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January 17, 2017
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Councilmember Hansen moved, Councilmember Tilley seconded a motion to formally ratify the practice
that at least two members of the City Council must make the request of the City Administrator to place
an item on an upcoming City Council agenda. Aye: 4 Nay: 0
Standing Committee Appointments / Representative Appointments
Councilmember Tilley moved Councilmember Hansen seconded a motion to ratify the appointed
members of Council standing committees, intergovernmental committees and other appointments as
presented. Aye:4 Nay:0
Standing Committees:
Communications Committee: Councilmember Tilley and Councilmember Hansen
Finance Committee: Mayor Maguire and Councilmember Bakken
Personnel Committee: Mayor Maguire and Councilmember Fields
Public Works Committee: Councilmember Fields and Councilmember Bakken
Advisory Commission Liaisons:
Advisory Parks and Recreation Commission: Councilmember Tilley
Advisory Planning Commission: Councilmember Hansen
Airport Relations Committee: Councilmember Fields
Energy and Environment Advisory Commission: Councilmember Bakken
Intergovernmental Committee Appointments:
Capon! Art Park Board: Recreation Supervisory Andersen
DCC 2015-2016 Board: Councilmember Hansen (Councilmember Fields as alternate)
DCC 2015-2016 Executive Board: City Administrator Osberg (Assistant City Administrator Miller as
alternate)
Eagan Convention and Visitors Bureau: Mayor Maguire
Eagan Funfest Board: Director of Parks & Recreation Pimental
LOGIS Board of Directors: Director of Finance Pepper (Assistant City Administrator Miller and IT
Manager Cook as alternates)
MSP Noise Oversight Committee: Assistant City Administrator Miller (Councilmember Fields as
alternates)
Minnesota Valley Transit Authority Board: Councilmember Hansen (Assistant Finance Director
Feldman as alternate)
Monthly Mayor/Manager Breakfasts: Mayor Maguire
Municipal Legislative Commission Board: Mayor Maguire
Other: (No appointment by City Council — information only)
LMC & Metro Cities Policy Advisory Committees: Councilmember Hansen
Metro Cities Board of Directors: Councilmember Hansen
Testimony at Legislature: All as needed
Fire Relief Association Board of Trustees: State Statute 424A.04 requires that a relief association that is
directly associated with a municipal fire department must be managed by a board of trustees consisting
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January 17, 2017
6 page
of nine members. Six trustees must be elected from the membership of the relief association and three
trustees must be drawn from the officials of the municipality served by the fire department to which the
relief association is directly associated.
The three municipal trustees must be one elected municipal official and one elected or appointed
municipal official who are designated as municipal representatives by the municipal governing board
annually and the chief of the municipal fire department.
In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance
Pepper.
OLD BUSINESS
There was no old business to be heard.
NEW BUSINESS
There was no new business to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:17
p.m. Aye: 4 Nay: 0
Dat
Mayor
Deputy Ci Clerk