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03/21/2017 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota March 21, 2017 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was absent. A regular meeting of the Eagan City Council was held on Tuesday, March 21, 2017 at 6:00 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Finance Director Pepper, Director of Community Development Hutmacher, Public Works Director Matthys, Parks and Recreation Director Pimental, Police Chief McDonald, City Attorney Dougherty, and Executive Assistant Stevenson. AGENDA Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the February 14, 2017 Special City Council meeting and March 7, 2017 regular City Council meeting as presented or modified. B. Personnel Items: 1. It was recommended to authorize the promotion of Michelle Lutovsky from Clerical Tech 4 in the Engineering Division to Engineering Aide, and authorize the recruitment and replacement of the Clerical Tech 4 position. 2. It was recommended to authorize the hiring of seasonal employees: Barbara Mattson, Amy Presler, Simone Spruce -Torres, and Megan Gibbs. 3. It was recommended to accept the resignation of seasonal employees: Jason Fjelstad, Scott Oneil, and Maxwell Remker. C. It was recommended to ratify the check register dated March 3 and March 10, 2017. D. It was recommended to approve the ordinary and customary contracts with 451St Army Band, Chris Snyder & Third Wheel Project, Gus Sent Me, LaValle Jazz Cats, Mary Gohman and Friends, Pair of 7, Pan -handlers, Premier Latino Events, Remembering Elvis, Retro Soul & The Westside Horns, Rockin Hollywoods, The Bazillions, The Big Epic Show, The Castaways, The Innocent Regge Band, The Northside Dukes, The Sound Exchange, The Tuxedo Band, Czech Area Concertina Club, Roe Family Singers, Geographic Software Specialists, Inc. , Sensus USA Inc. & Sensus Spectrum, LLC, Gallagher Benefit Services, Oppenheimer & Co., Impact Printing, and Northern Natural Gas. E. It was recommended to approve a temporary on -sale liquor license and waive the license fee for Trinity School at River Ridge on April 6, 7, and 8, 2017 at 601 River Ridge Parkway. City Council Meeting Minutes March 21, 2017 2 page F. It was recommended to approve a temporary on -sale liquor license for the Twin Cities Good Time Softball League's North Star Classic on May 27, 28, 2017 at 4201 Lexington Avenue and 980 Northview Park Road. G. It was recommended to adopt a resolution approving an Exempt Permit for the Minnesota Farm Bureau Federation to conduct a raffle on September 15, 2017 at 3080 Eagandale Place. H. It was recommended to approve a resolution modifying fees for permits to keep chickens and beekeeping permits. I. It was recommended to approve an application for a senior citizen deferment of special assessments for Parcel 10-72961-02-080. J. It was recommended to approve a resolution and partnership agreements to accept cash donations from At Home Apartments ($300), and Dakota County Library ($750), and authorize the necessary budget adjustments and direct the Mayor and City Clerk to sign the appropriate documents. K. It was recommended to approve a resolution providing support for the City of Eagan to apply for grant funds through the Minnesota Department of Natural Resources for their 2017 Outdoor Recreation Grant program. L. It was recommended to approve an updated and revised permit and fee for use of UAS within specific parks with the City of Eagan. M. It was recommended to receive the bids for Contract 17-01 (2017 City-wide Street Revitalization) and award a contract to McNamara Contracting, Inc. for the base bid in the amount of $1,128,721.80, and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to receive the bids and award Contract 17-02 (Bur Oaks Pond Protection Project — Pond GP -1.2 Improvements) to Meyer Contracting for the base bid in the amount of $699,996.43, and authorize the Mayor and City Clerk to execute all related documents. O. It was recommended to receive the bids and award Contract 17-03 (Cliff Lake Protection Project — Pond AP -42 Improvements) to G.F. Jedlicki, Inc. for the base bid in the amount of $499,550.00 and authorize the Mayor and City Clerk to execute all related documents. P. It was recommended to receive the bids for Contract 17-05 (2017 Water Quality and Storm Sewer Improvements) and award a contract to BKJ Land Company, for the base bid in the amount of $85,447.45, and authorize the Mayor and City Clerk to execute all related documents. Q. It was recommended to approve the plans and specifications for Contract No. 17-07 (2017 Trail & Parking Lot Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, April 27, 2017. R. It was recommended to approve the plans and specifications for Contract 17-11 (2017 City-wide Sewer Lining — Sanitary Sewer Improvements) and authorize the advertisement for a bid opeing to be held at 11:00 a.m. on Thursday, April 20, 2017 at 3419 Coachman Point. S. It was recommended to declare Northwest Parkway street signs to be surplus property. T. It was recommended to approve pool of Consultant Service providers for lawn mowing, refuse removal, securing vacant buildings and general maintenance for the collection of businesses on the attached list, authorize the City Planner and/or Senior Code Enforcement Technician as the signatory for work orders, and authorize the Mayor and City Clerk to execute all related documents. U. It was recommended to approve a Final Subdivision (Cedar Grove Parkway 5th Addition) to create two lots upon approximately 4.1 acres located east of Nicols Road between Cedar Grove Parkway and Eagan Outlets Parkway. And, approve a Final Planned Development for a 174 -unit multi -family residential development upon Lot 1, Block 1, Cedar Grove Parkway 5th Addition, located east of Nicols Road between Cedar Grove Parkway and Eagan Outlets Parkway. City Council Meeting Minutes March 21, 2017 3 page V. It was recommend to adopt a resolution approving an Exempt Permit for the Eagan High School Boys Hockey Boosters to conduct a raffle on July 16, 2017 at the Eagan Civic Arena, 3870 Pilot Knob Road. PUBLIC HEARINGS Host Approval of Revenue Bonds to be Issued by the City of Minneapolis and The St. Paul HRA on behalf of Allina Health Systems Finance Director Pepper introduced the item noting through the Dorsey & Whitney law firm, Allina Health System is requesting "host approval" from the City of Eagan to refund all or a portion of its Series 2007A, 2009A-1, and 2009A-2 bonds used to construct and improve several of its facilities, including one at 1110 Yankee Doodle Road in Eagan. The existing bonds were issued as tax-exempt conduit debt through the City of Minneapolis and the St. Paul HRA; the proposed refunding bonds will be issued by the same entities. State statute requires Eagan, as "host" of one of the facilities, to hold a public hearing on the bond issue, although the City otherwise has no direct involvement in it. A representative from Dorsey was present and available to answer questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing and authorize a resolution approving the issuance of refunding revenue bonds to be issued by the City of Minneapolis and the St. Paul HRA on behalf of Allina Health System. Aye: 5 Nay: 0 OLD BUSINESS There was no old business to be heard. NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE Public Works Director Matthys introduced the item noting private wireless and cellular service providers are pushing legislation that would allow unregulated access to public right-of-way (ROW) for installation of small cell wireless equipment and distributed antenna systems. No existing for-profit utility companies are allowed unregulated access to the ROW. Matthys noted automatic approval provided by this legislation would limit cities' abilities for managing the ROW and considering elements of public health, safety and aesthetics. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a resolution of support for local decision making and control over public right-of-way with the City's jurisdiction and of City Council Meeting Minutes March 21, 2017 4 page opposition to any legislation that allows private telecommunication companies, specifically, and utilities in general, unregulated access to the public right-of-way. Aye: 5 Nay: 0 ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Tilley gave positive accolades on the State of the City, and stated Mayor Maguire gave a wonderful presentation. She acknowledged City staff for all of their work on the event. Mayor Maguire thanked City staff and Bald Man Brewing for hosting the State of the City. He acknowledged Dakota County Regional Chamber of Commerce and the Vikings for being sponsors of the event. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 6:41 p.m. Aye: 5 Nay: 0 Not l Il, a)Q 1 -7 - Date Mayor City Clerk