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06/13/2001 - City Council Public Works Committee7,zo'—' 4 .3 AGENDA CITY OF EAGAN PUBLIC WORKS COMMITTEE JUNE 13, 2001 10:00 A.M. CITY HALL CONFERENCE ROOM (First Floor — Engineering) I. ROLL CALL AND ADOPTION OF THE AGENDA II. OAK CHASE ROAD DRAINAGE CONCERN — BEA BLOMQUIST III OTHER BUSINESS IV ADJOURNMENT MEMO city of eagan TO: PUBLIC WORKS COMMITTEE CHAIRPERSON BAKKEN COMMITTEE MEMBER FIELDS FROM: CITY ADMINISTRATOR HEDGES DATE: JUNE 8, 2001 SUBJECT: PUBLIC WORKS COMMITTEE MEETING/JUNE 13 As a reminder, a public works standing committee meeting is scheduled for Wednesday, June 13, at 10:00 a.m. in the first floor conference room at City Hall. The purpose of the meeting is to meet with Bea Blomquist to hear her concerns relative to drainage on Oak Chase Road. This meeting is in response to a request by Ms. Blomquist to meet with members of the City Council to discuss these issues. Representatives of the Engineering staff, consulting engineering staff and the City Administrator will be in attendance at the meeting. If members of the committee would like any background information, feel free to contact this office at any time prior to next Wednesday, June 13. -E-z �. `Y ,� City Administrator cc: Public Works Director Colbert M� City Engineer Matthys _ TLH/vmd d O Cp it �[y..� yA� CLANCD � S X6 A4 !.915 A�'�C a \l S Q -tc (>4s o tD rt W Q ^ CIC 9 s -t-0 4- : k % M MEMO ., city of eagan TO: MAYOR AWADA CITY COUNCILMEMBERS CARLSON & TILLEY FROM: PUBLIC WORKS COMMITTEE MEMBERS COUNCILMEMBERS BAKKEN & FIELDS DATE: JUNE 12, 2001 SUBJECT: PUBLIC WORKS COMMITTEE MEETING/JUNE 13 A Public Works Standing Committee meeting was held on Wednesday, June 13, at 10:00 a.m. in the first floor conference room at City Hall. The purpose of the meeting was to meet with Bea Blomquist and hear her concerns relative to drainage on her property located on Oak Chase Road. Clearly, the meeting was in response to requests by Ms. Blomquist to meet with members of the City Council to discuss these issues. Representatives of the Engineering staff, including Director of Public Works Colbert, City Engineer Matthys, Mark Hanson of BRA&A, consulting engineering staff, and the City Administrator were in attendance at the meeting. Chairperson Bakken noted that the purpose of the meeting was to hear any and all concerns that Ms. Blomquist wished to share with the Committee and City Councilmembers regarding concerns about drainage on her property. Chairperson Bakken also stated that the role of the Public Works Committee is to determine a common set of facts and provide information about the meeting to the City Council as a whole. The following is a summary of discussion points that were made at the meeting: • Ms. Blomquist was invited to share her questions and concerns. She stated that her questions were outlined in a letter that the City Council had received dated May 11. • There was reference made to a hand-out that City Councilmember Tilley provided the City Administrator and City Council at the Special City Council meeting held on June 12. The City Administrator was asked to share a copy of Councilmember Tilley's fax with Ms. Blomquist. A copy was provided. • City Engineer Matthys described the location of catch basins on Oak Chase Road and spoke to the improper placement of a casting that occurred during the street reconstruction and further, the convective measures that have been taken by the contractor and the City. . • Mark Hanson was asked by Chairperson Bakken to refer to questions that have been raised by Ms. Blomquist regarding a statement that numbers in the BRA&A storm water mitigation report were incorrect. Mr. Hanson provided a good explanation of how. runoff occurs and collects on Oak Chase Road and why certain improvements were suggested in the report. • Ms. Blomquist was asked if the landscaping/grading improvements were made since the storm or if certain improvements had occurred prior to the July 2000 storm. She responded that all landscaping/grading improvements were made after the July 2000 storm. • There was discussion about how the Sholl's property (the neighbor directly south of Ms. Blomquist) continues to be washed out. According to Director of Public Works Colbert, the building permit for the Sholl's property identifies the drainage flowing to the southeast. There was discussion by the Committee that apparently, the drainage on the Sholl's property is not flowing according to the approved building permit. • Ms. Blomquist was asked if she discussed runoff issues with the Sholl's. She indicated that she had not had any conversation with them. • There was more discussion by the Committee that the conflict of stormwater runoff may be more of an issue with the Sholl's. There is some possible necessity for the Sholl's to regrade their property. • Committee member Fields asked if Ms. Blomquist had sodded or seeded her property last summer/fall following the relandscaping. Ms. Blomquist responded that it was seeded by volunteers from St. John Neumann Church. • Ms. Blomquist stated that she wants a solution to the problem as outlined in her letter. • Committee Chair Bakken stated that if there is any new information that Ms. Blomquist would like to provide, she should submit it to the City and it would be disseminated to both the Committee and City Councilmembers. Summar-. In conclusion, Chairperson Bakken reminded Ms. Blomquist, members of the Committee and staff that the purpose of the Public Works Committee is to gather information and provide a report to the City Council as a whole. This report will be forwarded to the City Councilmembers as a part of an Informative Memo process. If members of the City Council would like to discuss Ms. Blomquist's drainage concerns at t special or a regular City Council meeting, that request should be presented to the City Administrator and Ms. Blomquist will be notified of such a meeting. It was agreed that Ms. Blomquist and the Sholl's would be noticed if such a meeting should occur. Ms. Blomquist asked for a copy of the findings of the Public Works Committee. The City Administrator will provide a mailed copy of that report when it is distributed to the City Council as a whole. The meeting ended at approximately 10:30 a.m. City Administrator TLH/vmd